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Home My WebLink About2024-01-22 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 22, 2024 City Hall, Council Chambers Meeting No. 02-24 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. January 8, 2023 City Council Workshop Meeting Minutes 2. January 8, 2023 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard Street 3. Resolution for Reduction of Retainage on Existing Construction Contract, Woodlynn- Southlawn Area Street Improvements, City Project 22-17 4. Resolution for Reduction of Retainage on Existing Construction Contract, Myrtle-Sterling Area Street Improvements, City Project 22-16 5. 2024 Ramsey County SCORE Agreement 6. Purchase of Equipment to Buildout One ¾ Ton Truck 7. Drug Paraphernalia and Hypodermic Needles and Syringes a. Ordinance Amending Chapter 24 b. Resolution Authorizing Publication by Title and Summary (4 Votes) 8. Employment Agreement between the City of Maplewood and City Manager Michael Sable 9. Resolution Approving 2024 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees 10. Madden Galanter Hansen, LLP Consulting Services Agreement for 2024 11. Purchase of Powerload Stretcher Loading System for Ambulances H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for 2024 Maplewood Street Improvements, City Project 23-08 K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday,January08, 2024 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at6:00 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberAbsent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberCavemoved toapprove the agenda as submitted. Seconded by CouncilmemberJuenemann Ayes– All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Birch Run Shopping Center – North End Zoning District Discussion Assistant Community Development Director Martin gave the staff report. Kristin Moan, Senior Project Manager with Wilkus Architects, gave the presentation and answered questions of council. No action required 2.East Metro Public Safety Training Facility Pre-Design Update Fire & EMS Chief Mondor gave the staff report. Todd LaVold,with Leo A Daly, gave the presentation. No action required. D.ADJOURNMENT Mayor Abramsadjourned the meetingat6:55p.m. January 08, 2024 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 226 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 08, 2024 City Hall, Council Chambers Meeting No. 01-24 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:03p.m. byMayor Abrams. Mayor Abrams welcomed the New Year and directed residents to the city website and to the Maplewood Living for what is upcoming in Maplewood in 2024. Mayor Abrams also invited all to the State of Maplewood address that will be held in person on February 21, 2024 at 9:30 a.m. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberAbsent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberCavemoved to approve the agenda as submitted. Seconded by CouncilmemberVillavicencioAyes – All The motion passed. E.APPROVAL OF MINUTES 1.December 11, 2023 City CouncilWorkshopMeeting Minutes CouncilmemberJuenemannmoved to approve the December 11, 2023 City Council Workshop MeetingMinutes assubmitted. Seconded by Councilmember Cave Ayes – All The motion passed. 2.December 11, 2023 City CouncilMeeting Minutes vemoved to approve the December 11, 2023 City Council Meeting CouncilmemberCa Minutes assubmitted. Seconded by CouncilmemberJuenemann Ayes – All January 08, 2024 City Council Meeting Minutes 1 Council Packet Page Number 2 of 226 E2 The motion passed. 3.December 18, 2023 City Council Special MeetingMinutes CouncilmemberJuenemannmoved to approve the December 18, 2023 City CouncilSpecial MeetingMinutes assubmitted. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerColemangave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations Councilmember Juenemann reminded residents thatcold weather gear is still being collected. Mayor Abrams gave details for the collection and mentioned it will take place until th January 15. 3.2024 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman gave the staff report. vemoved to approvethe 2024 City Council appointments to boards, Councilmember Ca commissions and miscellaneous groups. Appointment2023 Appointments 2024 Appointments Acting Mayor*Councilmember VillavicencioCouncilmember Lee *Rotation of acting mayors: 2017 Juenemann, 2018 Smith, 2019 Juenemann, 2020 Knutson, 2021 Juenemann, 2022 Cave Auditor Contact Mayor AbramsMayor Abrams Councilmember JuenemannCouncilmember Juenemann Century Avenue Coalition Councilmember LeeCouncilmember Lee Councilmember Villavicencio (ALT)Councilmember Villavicencio (ALT) Community Design Review Board Councilmember LeeCouncilmember Lee Mike Martin (SL)Mike Martin (SL) Data Request Officials: Responsible Authority/Data Compliance Official Andrea SindtAndrea Sindt City Personnel Designee Terrie RameauxTerrie Rameaux January 08, 2024 City Council Meeting Minutes 2 Council Packet Page Number 3 of 226 E2 City Law Enforcement Designee Brian BierdemanBrian Bierdeman Development Committee Mayor AbramsMayor Abrams Councilmember JuenemannCouncilmember Cave Environment & Natural Councilmember JuenemannCouncilmember Juenemann Resources Commission Shann Finwall (SL)Shann Finwall (SL) Gold Line Partners - CMC Councilmember Cave Councilmember Cave Mayor Abrams (ALT)Mayor Abrams (ALT) Gold Line BRT – PAC Councilmember CaveCouncilmember Cave Steve Love (ALT)Steve Love (ALT) Heritage Preservation Commission Councilmember VillavicencioCouncilmember Villavicencio Joe Sheeran (SL)Joe Sheeran (SL) Maplewood Communications Mayor AbramsMayor Abrams Councilmember Lee (ALT)Councilmember Lee (ALT) Maplewood Green Team Councilmember JuenemannCouncilmember Juenemann Shann Finwall (SL)Shann Finwall (SL) Official Newspaper Pioneer PressPioneer Press Parks & Recreation Councilmember VillavicencioCouncilmember Villavicencio Commission Audra Robbins (SL)Audra Robbins (SL) Planning Commission CouncilmemberLeeCouncilmemberLee Mike Martin (SL)Mike Martin (SL) Purple Line – CMC Councilmember VillavicencioCouncilmember Villavicencio Councilmember Cave (ALT) Councilmember Cave(ALT) Ramsey County Dispatch Councilmember JuenemannCouncilmember Juenemann Policy Committee Mayor Abrams (ALT)Mayor Abrams (ALT) Ramsey County League Mayor AbramsMayor Abrams of Local Governments Councilmember Villavicencio (ALT)Councilmember Villavicencio (ALT) Regional Mayors Mayor AbramsMayor Abrams Rice/Larpenteur Project Mayor AbramsMayor Abrams Councilmember Cave (ALT)Councilmember Cave(ALT) Shann Finwall (SL)Shann Finwall (SL) St. Paul Regional Water Services Councilmember CaveCouncilmember Cave Board of Water Commissioners Melinda Coleman (ALT)City Manager (ALT) Suburban Area Chamber Melinda ColemanCity Manager of Commerce Mayor Abrams (REP)Mayor Abrams (REP) Councilmember Cave (REP)Councilmember Cave(REP) Suburban Rate Authority Steve LoveSteve Love Seconded by CouncilmemberJuenemannAyes – All January 08, 2024 City Council Meeting Minutes 3 Council Packet Page Number 4 of 226 E2 The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G3 & G8 were highlighted. CouncilmemberCavemoved toapprove agenda items G1-G9. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 129,408.41 Checks # 120281 thru # 120299 dated 12/12/23 $ 149,405.68 Checks # 120300 thru # 120345 dated 12/19/23 $ 1,083,823.53 Checks # 120346 thru # 120385 dated 12/26/23 $ 214,441.98 Checks # 120386 thru # 120408 dated 12/29/23 $ 871,070.51 Disbursements via debits to checking account dated 12/04/23 thru 12/31/23 $ 2,448,150.11 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits $ 720,709.09 dated12/08/23 Payroll Checks and Direct Deposits $ 716,574.89 dated 12/22/23 January 08, 2024 City Council Meeting Minutes 4 Council Packet Page Number 5 of 226 E2 $ 716,574.89 Total Payroll $ 3,164,725.00 GRAND TOTAL Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 2.Resolution Designating Depositories for City Funds CouncilmemberCavemoved to approve the Resolution Designating Depositories for City Funds. Resolution 24-01-2274 DESIGNATING DEPOSITORIES FOR CITY FUNDS BE IT RESOLVED, that the following be and hereby are selected as depositories for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC Oppenheimer TD Ameritrade BE IT FURTHER RESOLVED that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that any funds in the above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE IT FURTHER RESOLVED that these depository designations are effective until December 31, 2024. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 3.Conditional Use Permit Review, Menards, 2280 Maplewood Drive CouncilmemberCavemoved to approvethe CUP review for Menards and review again in six months. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. January 08, 2024 City Council Meeting Minutes 5 Council Packet Page Number 6 of 226 E2 4.Agreement with Lockridge, Grindal, Nauen for Professional Services e moved to approve the Agreement with Lockridge, Grindal, Nauen for CouncilmemberCav Professional Services. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 5.Opiate Antagonists Subgrant Agreement CouncilmemberCavemoved to approve the Opiate Antagonists Subgrant Agreement. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 6.Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street vemoved to approve the Local Lawful Gambling permit for Church of the CouncilmemberCa Presentation of the Blessed Virgin Mary. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 7.Resolution Appointing Election Judges and Establishing a Ballot Board for the 2024 Presidential Nomination Primary Election vemoved to approve the resolution listing election judges and CouncilmemberCa establishing a ballot board for the 2024 Presidential Nomination Primary Election to be held on March 5, 2024. Resolution 24-01-2275 2024 PRESIDENTIAL NOMINATION PRIMARY ELECTION APPOINTING ELECTION JUDGES AND ESTABLISHING A BALLOT BOARD WHEREAS, Minn. Stat. 204B.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, it is required by Minn. Stat. 203B.121, Subd. 1 to establish a Ballot Board; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and January 08, 2024 City Council Meeting Minutes 6 Council Packet Page Number 7 of 226 E2 WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and NOW, THEREFORE, IT BE RESOLVED, by the City Council of Maplewood, Minnesota, a Ballot Board is hereby established that would consist of a sufficient number of election judges as provided in Minn. Stat. 204B.19 to 204B.22 to perform the task; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve in the 2024 Presidential Nomination Primary Election to be held on Tuesday, March 5, 2024 from the following list. Pria AbeyratneJoe CardenasMargaret Fett Mark AcostaRobert CardinalDylan Flannigan Janice AllenThomas CareyRichard Fosse Richard AnaniAllen CarlsonJudith Franey Karen AndersonLinda CarpenterMelissa Franzen Warren AndersonCecelia CathcartNick Franzen Emily ArmisteadMary CatherineDean Fritsche Christina ArokjerDenise ChambleeGordy Fritsche Alex AshtonSong ChangRachel Geiser Rob BaasMary CincottaJackie Gilliard Cheryl (Sheri) Rosanne BaneChris Given Commers Jodi BaronDiane Golaski Michelle Curtis Deb BeckerAmy Graf Crystal Dahl Rygg David BedorBarb Granse Frederick Dahm Regan BeggsMarilyn Grant Jason DeMoe Vivian BeyerAlvin Grendzinski Phil DeZelar Margaret BloemendalDavid Grossman Charlene Dickerson Stefanie Guindon- Syl Booth Gerald DiebelHjermstad Jon Boyde Darrell DipponSandra Hahn Ohs Phil Brady Albin DittliLisa Hansford Ginny Brandon Catherine DobihalMark Harris Richard Brandon Michelle DohertySarah Hauptman Kainy Brastad Kathy DomeierLisa Heille Paulette Briese Laurén Jean Heininger Tom Brockway Drommerhausen William Hensley Abby Brown Gloria Dunshee Gregory Herber Mike Bruce Conner Dworskak Lisa Herd Ray Brunner John Eads Gina Hermann Sheryl Brunner Brian Eager Harland Hess Michelle Buettner Luann Eager Elaine Hill Joan Bullivant Kim Ebeling Gary Hinnenkamp Andrea Campbell Delight Erickson Pamela Hodges Kevin Campbell Gail Fellman Debra Hoffmann Jarilyn Carbo January 08, 2024 City Council Meeting Minutes 7 Council Packet Page Number 8 of 226 E2 Jacquelyn HollPatricia MartinsonPeter Rogers Jeanette HuletBonnie McCabeTeresa Rossbach Patricia HuthDavid McCabeMonica Roth Day Raymond HuthJohn McCannCynthia Rowley Chris JacobsonJanet McCannaDave Rydeen David JahnKimberly McKinzieKathy Sabota Kathleen JensenGerald MeissnerRebecca Salmela Ciatlin JohnsonCurtis MerkleDeborah Samac Howard JohnstonDorcas MichaelsonPatriciaSample Gwendolyn JonesPam MoyBrittney Sandquist Narbada KadanuaMiranda NicholsToni Scandale Chaug KadanyaDouglas NixonMaryann Schaefer Nanda KadanyaAnn NorbergThomas Schaefer Sharon KaralusPatti NordWilliam Schmidt D. William (Bill) Tim KellenDuane Schmitz O'Brien Judy KipkaKurt Schnapp Jodi Ogren Peggy KleiterJen Schorr Ashley Oliver Pete KoegelPatricia Selby Keith Olson Carol KoskinenJill Shortreed Cary Oszman Lois KnutsonKaren Siedschlag Dian Parent Robert KraemerVicki Simms John Parnell Patricia KragelandDelaney Skaar Susan Parnell John KrebsbachSusan Skaar Nancy Parsons Sarah KroeningTyler Slind Cheryl Pasquarella Robert KronschnobelMargaret Smith Terrell Payne Jackie KwapickRussell Smith LeVares Pearson Tom LabarreMary Spielvogel Dennis Peck Patricia LandersFlorence Sprague Marilyn Perry Courtney LarsenTim Stafki Matthew Phillips Mark LarsonDallas Stejskal David Plathe Michelle LarsonJames Stemper Nina Potter (Mary) Linnea Rose Larson Tom ProepperStrandness Gao Lee Dawn ProulxDianne Stroth Dahm Nancy Lehedahm Shelly PutzMary Sturm Jay Lelueaux Steve PutzSheli Telschow Claudette Leonard Sonja QuanbeckTheresa Terhark Nancy Lindsey Tim ReddyLori Thompson Oscar Lopez Letona Christine Tkachuck- Mary Ann Renner Steve Loveless Martinson Jeanette Riopel Lydia Lucas Sam Todd Rita Roadfeldt Drake Ly Micki Tschida Brenda Robinson Virginia Lynch Grant Tyes Sherry Robinson Terri Mallet Jeanine Unklesbay Vincent Rodriguez Dan Martin Carolyn Urbanski January 08, 2024 City Council Meeting Minutes 8 Council Packet Page Number 9 of 226 E2 Dylan VangAlison WalshMike Wilde Ronald VirnalaJeanette WalshPatricia Williamson Bill VoightStacey WalshPaula Willie Melissa WalkerTim WalstromSharon Willson Rosie WallCheryl WieremannCindy Yorkovich Deborah WallaceLynn WiggertPaul Zollinger Seconded by CouncilmemberJuenemannAyes – All The motion passed. 8.Donation from Schmelz Countryside Volkswagen CouncilmemberCavemoved to approve the resolution accepting the donation made by Schmelz Countryside Volkswagen. Resolution 24-01-2276 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $3,000.00; and WHEREAS, this donation is intended for the purpose to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be appropriated for the Public Safety Department as designated; and 3.The appropriate budget adjustments be made. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 9.2024 Pay Equity Report Councilmember Cavemoved to approve the 2024 Pay Equity Report for submission to the Minnesota Management & Budget Department. Seconded by CouncilmemberJuenemannAyes – All The motion passed. January 08, 2024 City Council Meeting Minutes 9 Council Packet Page Number 10 of 226 E2 H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Penalties for 2023 Alcohol Compliance Failures City Clerk Sindt gave the staff report. Public Safety Director Bierdeman spoke about the educationalcompliance checks the police department conducts. Mayor Abrams called on each establishment representative to address council. The following representatives spoke: Xianwu Yang – Millions Crab Daniel Rodriguez – Olive Garden Italian Restaurant #1200 Brad Koppen - Party Time Liquor Gongya Gar - Zen Ramen ann moved to approve the compliance failure penalties as proposed CouncilmemberJuenem by staff. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:35 p.m. January 08, 2024 City Council Meeting Minutes Council Packet Page Number 11 of 226 10 F1a CITY COUNCIL STAFF REPORT Meeting DateJanuary 22, 2024 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: February 12: Workshop: to be determined February 26: Workshop: to be determined Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Provide background/history of the Multi-Cultural Advisory Committee. This was provided in the January 12, 2024 FYI. Council Schedule for Maplewood Living through May 2024: IssueContributor Due Date Juenemann (Switched with Cave) February 16, 2024 March 2024 Villavicencio March 15, 2024 April 2024 Lee April 17, 2024 May 2024 Abrams May 14, 2024 June 2024 Juenemann June 17, 2024 July 2024 Cave July 15, 2024 August 2024 Subject to change after election filings in May, as no active candidates will be allowed to contribute. Council Packet Page Number 12 of 226 G1 Council Packet Page Number 13 of 226 G1, Attachments Council Packet Page Number 14 of 226 G1, Attachments Council Packet Page Number 15 of 226 G1, Attachments Council Packet Page Number 16 of 226 G1, Attachments Council Packet Page Number 17 of 226 G1, Attachments Council Packet Page Number 18 of 226 G1, Attachments Council Packet Page Number 19 of 226 G1, Attachments Council Packet Page Number 20 of 226 G1, Attachments Council Packet Page Number 21 of 226 G1, Attachments Council Packet Page Number 22 of 226 G1, Attachments Council Packet Page Number 23 of 226 G1, Attachments Council Packet Page Number 24 of 226 G1, Attachments Council Packet Page Number 25 of 226 G2 CITY COUNCILSTAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Local LawfulGambling Permit for Knights of Columbus #4374, 1695 Kennard Street Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A request for a Local Lawful Gambling permit has been submitted by the Knights of Columbus #4374. Approval of the request would allow lawful gambling activity to be conducted during the organization’s KC Bingo held at Presentation of Mary Grade School, 1695 Kennard Street, on March 23, 2024. Recommended Action: Motion to approve the Local Lawful Gambling permit for Knights of Columbus #4374 for their event on March 23, 2024. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: NA Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12. Background: Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166. MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from state licensing requirements. Attachments: None Council Packet Page Number 26 of 226 G3 CITY COUNCILSTAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda, Coleman REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:Steven Love AGENDA ITEM: Resolution for Reduction of Retainage on Existing Construction Contract, Woodlynn-Southlawn Area Street Improvements, City Project 22-17 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: T.A. Schifsky & Sons, the Contractor, has requested the City reduce the amount of retainage held on the Woodlynn-Southlawn construction contract from 5.0% to 2.0% due to the majority of the contract work being completed. City Council will consider approving the attached resolution for reduction of retainage on the existing construction contract. Recommended Action: Motion to approve the attached resolution for reduction of retainage on existing construction contract for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $2,389,097.43 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: This proposed reduction of retainage will reduce held retainage from $118,542.27 to $47,416.91. No adjustments to the approved budget are necessary at this time. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment This infrastructure improvement project was previously identified in the City’s Capital Improvement Plan and included the reconstruction of the Woodlynn-Southlawn area streets. Council Packet Page Number 27 of 226 G3 Background: On May 8 of 2023, the City Council awarded a construction contract to T.A. Schifsky & Sons for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17, in the amount of $2,389,097.43. The project included; full depth reclamation of the project streets, installation of the concrete curb and gutter, addition of sidewalks on select streets, sanitary sewer system improvements, storm sewer system improvements, new street pavement and a reconfiguration of Woodlynn Avenue to better fit the needs of the Woodlynn Avenue residents and public traffic. T.A. Schifsky & Sons has completed the vast majority of the construction contract work, with only minor items left to complete in 2024. A reduction in contract retainage from $118,542.27 to $47,416.91 is justified at this time based upon the amount of completed work. Attachments: 1.22-17Project Location Map 2.Payment Application #10 – Retainage Reduction 3.Resolution for Reduction of Retainage on Existing Construction Contract Council Packet Page Number 28 of 226 G3, Attachment 1 Council Packet Page Number 29 of 226 G3, Attachment 2 APPLICATION FOR PAYMENT PAYMENT NO. 10 Contract:City Project 22-17 Project:Woodlynn-Southlawn Area Street Improvements Owner:City of Maplewood, Minnesota Contractor:T.A. Schifsky & Sons Application Date:1/12/2024 For Period Ending:1/12/2024 Original Contract Amount:$ 2,389,097.43 Contract Amendments:$ - Contract Amount to Date:$ 2,389,097.43 Total Amount of Work Completed to Date:$ 2,370,845.49 Material Stored On-Site but not in Work:$ - Gross Amount Due to Date:$ 2,370,845.49 Less Retainage2.00%$ 47,416.91 Amount Due to Date:$ 2,323,428.58 Less Previous Payments:$ 2,252,303.21 Total Due This Application:$ 71,125.36 I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor:T.A. Schifsky & Sons By:Date: The work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer:City of Maplewood - Public Works Department By:Date: Approved for Payment Owner:City of Maplewood By:Date: Council Packet Page Number 30 of 226 G3, Attachment 2 - - - 5.40 70.00 489.70 5,000.00 3,080.00 5,320.00 7,140.00 6,380.00 7,439.25 4,355.00 6,022.50 $- $ $ $ $ $ 1 $84,000.00 2 $82.40 2 $82.40 7 $ 14 $6,748.56 43 $2,150.00 51 $10 871 $1,959.75 500 $154532 $319 $806 $12,090.00 871 $540 $959 $25,499.81 480 $22,406.40 DateTo Date Extended 3238 $14,571.00 1693 $38,939.00 2289 $9488 $31,595.04 9858 $35,488.80 6810 $24,652.20 1130 $38,081.00 17876 $60,420.88 20037 $13,024.05 560.32 $45,380.32 401.50 $ 6710.50 $20,131.50 1108.40 $5,542.00 3781.69 $358,731.11 3527.62 $286,866.06 Quantity to Period Quantity This 70.0031.35 125.00125.00 2,500.002,350.006,160.002,940.007,439.254,355.006,000.00 38,939.0019,740.0013,860.0026,265.0031,595.0461,772.8835,488.8012,728.9523,754.4421,537.9028,611.3048,432.0211,670.00 377,637.66296,492.72 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $ 3.253.333.383.605.000.653.620.01 10.0023.0020.0010.0020.0015.0026.5933.7094.8681.3280.9946.6815.00 146.91 Unit PriceContract Extended $ $ 84,000.00$ 7,230.60$ 41.20$ 41.20$ 1,600.00$ 14,235.00$ 1,959.75$ 150.00$ 5,755.50$ 6,015.00$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 84,000.00 41.20 41.2005 25.005 25.007 10.00093 48.970 482.04 50.00 15.00547 50.0044 140.0014 5 2 9878718 8 1475982400 1,6931,3861,7512,2899,4889,8586,5623,1353,9813,646 18,27619,583 Contract Quantity 3.00 4.50 5.00 2.25 F LS1LF L F4,745L F871L F10SS YS YS YL FL FL FS YS YS YS F S Y1,279S Y1,203C YC YS YS YS YS Y C Y GAL Unit TONTONTONTONTON EACH15EACH1EACH1EACH32 HOURMGAL Item Description SALVAGE, STOCKPILE AND INSTALL RECLAIM MATERIAL (CV)TYPE SPWEA340C BITUMINOUS MIXTURE 2106.607 12021.501MOBILIZATION22101.502CLEARING AND GRUBBING, SINGLE TREE32104.502REMOVE SIGN42104.502SALVAGE SIGN52104.502SALVAGE MAILBOX ASSEMBLY, ALL TYPES62104.503REMOVE CONCRETE CURB & GUTTER, ALL TYPES72104.503SAW BITUMINOUS ROADWAY PAVEMENT, FULL DEPTH82104.503SALVAGE LANDSCAPE EDGER OR SHORT WALL92104.504REMOVE BITUMINOUS DRIVEWAY/APRON/TRAIL 132104.604SALVAGE LANDSCAPE ROCK142106.507COMMON EXCAVATION (EV) (P)152106.507SUBGRADE EXCAVATION (EV)272331.603JOINT ADHESIVE282331.603BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL292357.506BITUMINOUS MATERIAL FOR TACK COAT302360.504TYPE SPWEA330L BITUMINOUS MIXTURE, 1 - 3-INCH LIFT, RESIDENTIAL DRIVEWAY312360.504TYPE SPWEA430B BITUMINOUS MIXTURE, 2 - 2-INCH LIFTS, COMMERCIAL DRIVEWAY 322360.504TYPE SPWEA230B BITUMINOUS MIXTURE, 1 - 3-INCH LIFT, TRAIL 102104.504REMOVE CONCRETE DRIVEWAY/APRON/WALK112104.518REMOVE EXISTING RETAINING WALL122104.604SALVAGE LANDSCAPE PAVERS16172106.509TEMPORARY STABILIZING AGGREGATE, 1.5-INCH MINUS182108.504NON-WOVEN GEOTEXTILE FILTER FABRIC TYPE 4, FLARED END SECTIONS192123.61STREET SWEEPER, WITH PICKUP BROOM202130.523WATER FOR DUST CONTROL212211.509AGGREGATE BASE CLASS 6 FOR GRADING, AS NEEDED BASIS222215.504FULL DEPTH RECLAMATION, 6-INCH DEPTH232215.504FULL DEPTH RECLAMATION, 8-INCH DEPTH242215.504FULL DEPTH RECLAMATION, 10-INCH DEPTH252215.504FULL DEPTH RECLAMATION, 12-INCH DEPTH262232.503EDGE MILL BITUMINOUS PAVEMENT332360.509342360.509TYPE SPWEB340C BITUMINOUS MIXTURE 352360.509TYPE SPNWB330C BITUMINOUS MIXTURE 362413.618ENGINEERED MODULAR BLOCK RETAINING WALL (KENNARD STREET)372502.5034-INCH PERFORATED DRAIN TUBING WITH TYPE 1 SOCK, INCLUDES FILTER AGGREGATE Item No.Specification No. Payment Application No. 10 Contract: City of Maplewood Project 22-17Project Name: Woodlynn-Southlawn Area Street Improvements BASE BIDSTREET IMPROVEMENTS Council Packet Page Number 31 of 226 G3, Attachment 2 - - - - - - 82.18 648.90 695.25 161.20 258.96 166.86 6,150.00 1,750.00 1,500.00 1,870.00 2,544.10 2,619.76 4,624.70 1,287.50 8,200.80 $ $ $ $ $ $ $12,712.26 $ $ 2,120,217.49 4 $2,570.88 7 $ 91 $12,699.44 41 $30 $16 $98,880.00 15 $19,305.00 1794 $13,630.00 14 $18 325 $21,089.25 220 $675 $494 $310 $498 $125 $ 1.00 $56,547.00 1.00 $ 1633 $26,487.26 2404 $22,261.04 8116 $46,017.72 5038 $4490 $1224 $ 26437 $174,219.83 10116 $249,549.39 10686 $38,576.46 1266.50 $119,367.63 257.50225.00175.00625.00382.50257.50676.71657.44166.40232.96250.29 4,800.001,000.003,785.251,500.002,800.001,787.052,602.085,110.861,287.508,442.00 19,337.2256,547.0098,880.0016,731.0013,340.0038,276.8346,364.8231,734.99 2,114,176.39 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3.611.039.265.675.155.870.520.520.521.036.70 64.8921.6310.30 11,216.70 $ 180,869.14$ 1,928.16$ 219,192.95$ 119,037.75$ 4,449.60$ 17,452.72$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 642.7284 250.001 257.505 35.005 125.001 56,547.0051 1,500.004 700.005 139.05932 150.0010 22.50716 6,180.0013 1,287.0015 747.7892 145.0045 8.5010 25.7527 9.272 320448 216573471121 5,0075,5975,0044,9621,260 10,603 24.67 94.25 16.22 6.59 STREET IMPROVEMENTS SUBTOTAL: F LS LB S F27,446L F8,885S F1,076SL FL SS FL FL FL FL FL FL FL FS FS F S Y1,263S Y32S YS YS YS YS YL B EACH3EACHEACHEACHEACHEACHEACHEACHEACH MGAL INSTALL DECIDUOUS TREE, #20 CONTAINERPAVEMENT MESSAGE WHITE, EPOXY MULTI-COMPONENT 2571.6022582.518 692582.5034-INCH SOLID LINE YELLOW, EPOXY MULTI-COMPONENT702582.5034-INCH DOUBLE LINE YELLOW, EPOXY MULTI-COMPONENT712582.50324-INCH SOLID LINE YELLOW, EPOXY MULTI-COMPONENT72 382521.6184-INCH CONCRETE SIDEWALK, HE STRENGTH392531.602CONCRETE MEDIAN NOSE (MNDOT STANDARD PLATE 7109C) (HE CONCRETE)402531.503CONCRETE CURB & GUTTER DESIGN B618, B624, D412, TRANSITIONS, KNOCKDOWNS, HE STRENGTH412531.5046-INCH CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL, HE STRENGTH422531.5048-INCH CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL, HE STRENGTH432531.6186-INCH CONCRETE PEDESTRIAN CURB RAMP, HE STRENGTH442531.618TRUNCATED DOMES452540.602INSTALL SALVAGED MAILBOX ASSEMBLY, ALL TYPES462540.602FURNISH & INSTALL MAILBOX ASSEMBLY, ALL TYPES472540.602INSTALL SALVAGED STREET SIGN482540.603INSTALL SALVAGED LANDSCAPE EDGER OR SHORT WALL (ALL TYPES)492540.604INSTALL LANDSCAPE ROCK 3" THICK W/WEED BARRIER502540.604INSTALL SALVAGED LANDSCAPE PAVERS512563.601TRAFFIC CONTROL - NEIGHBORHOOD522563.618TEMPORARY CONSTRUCTION SIGN-SPECIAL532564.602FURNISH & INSTALL SIGN542565.602RIGID PVC LOOP DETECTOR 6'X6'55562573.501EROSION CONTROL, CONTRACTOR'S PLAN572573.502STORM DRAIN INLET PROTECTION, ALL TYPES582573.502STABILIZED CONSTRUCTION EXIT592573.503SEDIMENT CONTROL LOG, TYPE COMPOST602573.603SILT FENCE, HEAVY DUTY, MACHINE SLICED612574.504LOAM TOPSOIL BORROW, 4-INCH622574.508COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SODDED/SEEDED AREAS, 300 LB/AC632575.504SODDING TYPE MINERAL642575.504EROSION CONTROL BLANKET FUTERRA F4, BY RAMY TURF PRODUCTS OR APPROVED EQUAL652575.508TURF ESTABLISHMENT, RESIDENTIAL LAWNS, STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY TURF, 300 LB/ACRE662575.523WATER FOR TURF ESTABLISHMENT (ADDITIONAL)672582.5034-INCH SOLID LINE WHITE, EPOXY MULTI-COMPONENT682582.5034-INCH BROKEN LINE WHITE, EPOXY MULTI-COMPONENT732582.518CROSSWALK WHITE, EPOXY MULTI-COMPONENT Council Packet Page Number 32 of 226 G3, Attachment 2 880.65 865.20 8,755.00 2,940.65 8,100.00 1,724.00 2,100.00 4,000.00 1,339.00 3,399.00 3,244.50 49,826.25 $- $- $- $- $ $151,176.35 $ 2 $3,090.00 2 $2,472.00 9 $16,686.00 7 $41,818.00 11 $2 $2 $1 $8 $2 $7 $3 $ 16 $7,498.40 19 $2,850.00 20 $15,450.00 18 $1,483.20 39 $3,012.75 69 $5,685.60 54 $18 $17,820.00 33 $16 $16,068.00 27 $27,114.75 253 $2,605.90 DateTo Date ExtendedDateTo Date Extended Quantity to Quantity to PeriodPeriod Quantity This Quantity This 880.65669.50741.60 8,755.002,940.657,200.001,724.001,050.002,500.002,884.001,081.50 15,840.0011,046.7527,114.75 42,127.00 145,541.33 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500.00 Unit PriceContract ExtendedUnit PriceContract Extended $ 7,498.40$ 1,650.00$ 2,605.90$ 1,103.13$ 3,090.00$ 1,236.00$ 14,677.50$ 988.80$ 5,253.00$ 3,543.20$ 824.00$ 978.50$ 1,287.50$ 16,686.00$ 41,818.00$ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,545.00 1,236.00 1,854.00 5,974.001 8,755.001 2,940.652 862.001 1,050.001 880.65 5 1 669.506 123.601 1,081.50 468.65 150.00 772.50 82.40 77.25 82.40 82.40 97.85 128.7548 150.0016 990.0028 103.0011 1,004.2527 1,004.25 Contract Contract QuantityQuantity 10.30 7.21 LF253 L F153L F12L F68L F43L F10L F10L F10 C Y UnitUnit EACH16EACH11EACH2EACH1EACH19EACH9EACH7EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACH EACH STORM SEWER IMPROVEMENTS SUBTOTAL: SANITARY SEWER IMPROVEMENTS SUBTOTAL: Item DescriptionItem Description 742104.502REMOVE & DISPOSE OF DRAINAGE STRUCTURE, ANY SIZE OR TYPE752104.502SALVAGE STORM SEWER CASTING762104.503REMOVE & DISPOSE OF STORM SEWER PIPE, ANY SIZE OR TYPE772451.603PIPE BEDDING MATERIAL FOR STORM SEWER, MAPLEWOOD STANDARD PLATES 340 & 341782501.50215-INCH RC PIPE APRON, NO TRASH GUARD792503.502CONNECT TO EXISTING STORM SEWER STRUCTURE802503.502CONNECT TO EXISTING STORM SEWER PIPE812503.50312-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER822503.50312-INCH RC PIPE SEWER CLASS IV832503.50315-INCH RC PIPE SEWER CLASS IV842503.50318-INCH RC PIPE SEWER CLASS IV852503.50321-INCH RC PIPE SEWER CLASS IV862503.50327-INCH RC PIPE SEWER CLASS IV872506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX882506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH892506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72-INCH CB/MH902506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 24-INCH NYLOPLAST912506.502ADJUST EXISTING STORM SEWER CASTING (ALL TYPES)922506.502FURNISH & INSTALL R-1678-A FRAME & SOLID LID FOR STORM SEWER932506.502FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER942506.502FURNISH & INSTALL R-3250-1 FRAME & K GRATE FOR STORM SEWER952506.502FURNISH & INSTALL NYLOPLAST GRATE, CGS2499, 24-INCH962506.602REHABILITATE EXISTING STORM SEWER ADJUSTMENT RINGS W/FLEX SEAL UTILITY SEALANT, MAPLEWOOD STANDARD PLATE 350972506.602REHABILITATE EXISTING STORM SEWER INVERT(S)/DOGHOUSE(S) 982511.507RANDOM RIPRAP CLASS III992104.502SALVAGE SANITARY SEWER CASTING 1002506.502ADJUST EXISTING SANITARY SEWER CASTING (ALL TYPES)1012506.502FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER 1022506.502FURNISH & INSTALL R-1678-A FRAME (LOW PROFILE) & R-1422-0015 LID FOR SANITARY SEWER Item No.Specification No.Item No.Specification No. STORM SEWER IMPROVEMENTSSANITARY SEWER IMPROVEMENTS Council Packet Page Number 33 of 226 G3, Attachment 2 - - - - - - $ $- $ $ $ $ $ $ $49,625.40 $ 3 $5,562.00 1 $154.50 9 $3,568.95 3 $4,635.00 3 $19,158.00 1 $4,635.00 18 $278.10 12 $8,034.00 30 $3,090.00 45 $509.85 DateTo Date ExtendedDateTo Date Extended Total: Quantity to Quantity to PeriodPeriod Quantity This Quantity This 618.00824.00515.00 2,781.00 36,621.00 45,893.7141,359.00 2,347,738.432,389,097.43 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2,370,845.49 $ $ $$ $ 2,370,845.49 3.094.128.24 40.69 Unit PriceContract ExtendedUnit PriceContract Extended Contract Total: $ 5,562.00$ 324.45$ 154.50$ 6,025.50$ 4,758.60$ 1,545.00$ 19,158.00$ 4,635.00$ 3,090.00$ 509.85$ 130.81$ $ $ $ $ Base Bid Total: 1,854.00 154.50 669.50 1,545.00 6,386.00 4,635.00 130.810000 15.45 396.55 103.00 11.330050 51.50 10 9911 Contract Contract QuantityQuantity BID ALTERNATE 1 SUBTOTAL: F L F21L F30SS F L B45S YS Y L B UnitUnit EACH3EACH1EACH9EACH12EACH1EACH3EACH1EACH1 WATERMAIN IMPROVEMENTS SUBTOTAL: Item DescriptionItem Description LOAM TOPSOIL BORROW, 4-INCH 2574.504 1A2104.518REMOVE EXISTING RETAINING WALL2A2413.618ENGINEERED MODULAR BLOCK RETAINING WALL (BID ALT 1, GERVAIS AVENUE)3A4A2575.504EROSION CONTROL BLANKET FUTERRA F4, BY RAMY TURF PRODUCTS OR APPROVED EQUAL5A2575.508TURF ESTABLISHMENT, RESIDENTIAL LAWNS, STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY TURF, 300 LB/ACRE 1032104.502REMOVE HYDRANT1042104.503REMOVE WATER MAIN, ANY SIZE OR TYPE1052504.602ADJUST CURB BOX1062504.602REPAIR VALVE BOX1072504.602ADJUST VALVE BOX1082504.602REPLACE VALVE BOX1092504.602HYDRANT, MAPLEWOOD STANDARD1102504.602WATER UTILITY HOLE1112504.6036-INCH WATER MAIN DUCTILE IRON CL 53 1122504.608DUCTILE AND GREY IRON FITTINGS1132506.602CASTING ASSEMBLY SPECIAL (SPRWS STANDARD PLATE D14) Item No.Specification No.Item No.Specification No. WATERMAIN IMPROVEMENTSBID ALTERNATE 1 (AWARDED)GERVAIS RETAINING WALL Council Packet Page Number 34 of 226 G3, Attachment 3 RESOLUTION REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT WOODLYNN-SOUTHLAWN AREA STREET IMPROVEMENTS, CITY PROJECT 22-17 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 22-17, Woodlynn-Southlawn Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schifsky & Sons Inc., has completed the majority of the project construction contract work, with only minor items remaining. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5.0% to 2.0% nd Adopted by the Maplewood City Council on this 22 day of January 2024. Council Packet Page Number 35 of 226 G4 CITY COUNCILSTAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda, Coleman REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:Steven Love AGENDA ITEM: Resolution for Reduction of Retainage on Existing Construction Contract, Myrtle-Sterling Area Street Improvements, City Project 22-16 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Bituminous Roadways, Inc. has requested the City to reduce the amount of retainage held on the Myrtle-Sterling Area Street Improvements construction contract from 5.0% to 2.5% due to the majority of the contract work being completed. Reductions in retainage require City Council approval. The City Council will consider approving the attached resolution for reduction of retainage on the existing construction contract. Recommended Action: Motion to approve the attached resolution for reduction of retainage on existing construction contract for the Myrtle-Sterling Area Street Improvements, City Project 22-16. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $3,343,490.96 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: This proposed reduction of retainage will reduce held retainage from $157,390.84 to $78,695.42. No adjustments to the approved budget are necessary at this time. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment This infrastructure improvement project was previously identified in the City’s Capital Improvement Plan and included the reconstruction of the Myrtle-Sterling Area streets. Council Packet Page Number 36 of 226 G4 Background: On May 8 of 2023, the City Council awarded a construction contract to Bituminous Roadways, Inc. for the Myrtle-Sterling Area Street Improvements, City Project 22-16, in the amount of $3,343,490.96. The project included the full depth reclamation of the project streets, the installation of the concrete curb and gutter on those streets that did not previously have it, the addition of a sidewalk on Lakewood Drive, repairs to the sanitary sewer system, the expansion or the storm sewer system improvements, watermain replacement on select streets, and the installation of new pavement on all streets. Bituminous Roadways, Inc. has completed the vast majority of the construction contract work, with only minor items left to complete in the spring of 2024. A reduction in contract retainage from $157,390.84 to $78,695.42 is justified at this time based upon the amount of completed work. Attachments: 1.22-16 Project Location Map 2.22-16 Payment Application #6 3.Resolution for Reduction of Retainage on Existing Construction Contract Council Packet Page Number 37 of 226 G4, Attachment 1 Council Packet Page Number 38 of 226 G4, Attachment 2 APPLICATION FOR PAYMENT PAYMENT NUMBER 6 Contract:City Project 22-16 Project:Myrtle-Sterling Area Street Improvements Owner:City of Maplewood, Minnesota Contractor:Bituminous Roadways Application Date:1/11/2024 For Period Ending:1/11/2024 Original Contract Amount:$ 3,343,490.96 Contract Amendments:$ - Contract Amount to Date:$ 3,343,490.96 Total Amount of Work Completed to Date:$ 3,147,816.84 Material Stored On-Site but not in Work:$ - Gross Amount Due to Date:$ 3,147,816.84 Less 2.5% Retainage$ 78,695.42 Amount Due to Date:$ 3,069,121.42 Less Previous Payments:$ 2,981,611.84 Total Due This Application:$ 87,509.58 I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor:Bituminous Roadways By:Date: The work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer:City of Maplewood - Public Works Department By:Date: Approved for Payment Owner:City of Maplewood By:Date: Council Packet Page Number 39 of 226 G4, Attachment 2 PAYMENT HISTORY Contract:City Project 22-16 Project Name:Myrtle-Sterling Area Street Improvements Owner:City of Maplewood, Minnesota Contractor:Bituminous Roadways PaymentPaymentPayment NumberCutoff DateApplication Amount 17/14/20237/18/2023$ 128,104.96 28/11/20238/16/2023$ 489,261.92 39/1/20239/11/2023$ 514,439.99 410/13/202310/25/2023$ 986,911.47 512/1/202312/1/2023$ 862,893.50 To Date Total Payment:$ 2,981,611.84 Council Packet Page Number 40 of 226 G4, Attachment 2 ,360.00 $2.83 $405.00$250.00$930.00$100.00$686.00$250.00 $1,860.00$7,207.24$7,015.16$4,316.00$3,538.30$5,913.00$9,120.00$4,599.00 $15,144.00$11,499.25$13,878.00$24,838.00$35,478.00$17,284.00$46,312.00$95,880.00$14,375.00$50,000.00 1.00 $80,000.008.00 $336.005.00 1.00 $100.008.00 $1,464.008.00 $2,720.001.00 $100.005.00 1.00 43.67 $26,202.0063.00 $6,615.0027.00 20.00 63.00 63.00 $9,765.00 372.00 332.00 771.00 332.00 283.00 118.00 $4,248.00223.50 $11,175.00863.00 120.00 343.00 596.00 125.00 570.00 1893.00 1638.01 1314.20 4271.00 $106,775.001314.00 7675.00 $92,100.005645.00 6704.00 $53,632.001260.00 $12.601314.00 2620.24 $272,504.963035.15 $273,163.506616.00 1128.00 15368.00 $30,736.0010524.00 $199,956.0010524.00 $84,192.0018175.00 $27,262.5013253.00 $33,132.5016550.00 $10,923.0010265.00 $246 9.00159.50 $30,305.00 $2.83 $12.92 $336.00$405.00$250.00$100.00$100.00$686.00$100.00$250.00$270.00 $1,715.00$7,150.00$9,266.25$4,608.00$5,211.10$1,077.25$7,245.00 $6,615.00$7,216.00$9,765.00$1,464.00$2,720.00 $28,800.00$15,144.00$30,736.00$22,228.76$13,878.00$13,676.00$84,192.00$27,238.83$12,920.00$10,850.00$91,500.00$33,132.50$10,928.28$28,617.60$47,696.00$45,603.00$11,832.00$44,114.00$14,950.00$12,775.0 0 $106,775.00$199,956.00$287,100.00 $246,312.00$107,610.00 $5.00$0.01$7.75$5.00$2.00 $15.00$50.00 $42.00$50.00$10.00 $100.00$183.00$340.00$100.00 88151$50,000.00$50,000.00 1$80,000.00$80,000.00851 27 27 20 130$115.00451$16.00175$73.00 343771$18.00283139343408$29.00 Contract QuantityUnit PriceContract ExtendedQuantity This PeriodQuantity to DateTo Date Extended LS L F1893$8.00L FL FL F16558$0.66L F6504$4.40S F6302$7.00L F10263$24.00S FS FL S S Y1625$4.40S Y15368$2.00S Y1059$8.75S YS YS Y18159.2$1.50S Y1271$4.10S YS Y1610$4.50S YS Y13253$2.50S Y1689$27.00S YS Y1266$85.00S YS YS Y C Y4271$25.00C Y10524$19.00C Y1052$21.13C YC Y1052$13.00C Y10524$8.00C Y GAL5962$8.00GAL1291.5$0.01 Unit TON128$36.00TON7625$12.00TON2516$104.00$261,664.00TON3190$90.00 EACH48$600.00EACHEACH63$105.00EACHEACH63$155.00EACHEACHEACH HOUR68$190.00MGAL217$50.00 Item Description FOR GRAVEL DRIVEWAYS, 4-INCH TIONS, KNOCKDOWNS, HE STRENGTH FT, RESIDENTIAL DRIVEWAY INSTALL SALVAGED BOULDER 2540.602 2104.604SALVAGE LANDSCAPE ROCK 12021.501MOBILIZATION22101.502CLEARING AND GRUBBING, SINGLE TREE32104.502SALVAGE SIGN42104.502SALVAGE MAILBOX ASSEMBLY, ALL TYPES52104.503REMOVE CONCRETE CURB & GUTTER, ALL TYPES62104.503SAW BITUMINOUS ROADWAY PAVEMENT, FULL DEPTH72104.504REMOVE BITUMINOUS DRIVEWAY/APRON/TRAIL82104.504REMOVE BITUMINOUS ROADWAY PAVEMENT, INCLUDES BITUMINOUS CURB (P)92104.504REMOVE CONCRETE DRIVEWAY/APRON/WALK 392521.6184-INCH CONCRETE SIDEWALK, HE STRENGTH402531.503CONCRETE CURB & GUTTER DESIGN B618, D412, TRANSI412531.5046-INCH CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL, HE STRENGTH422531.5048-INCH CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL, HE STRENGTH432531.6186-INCH CONCRETE PEDESTRIAN CURB RAMP, HE STRENGTH442531.618TRUNCATED DOMES452540.602INSTALL SALVAGED MAILBOX ASSEMBLY, ALL TYPES462540.602FURNISH & INSTALL MAILBOX ASSEMBLY, ALL TYPES472540.602INSTALL SALVAGED STREET SIGN48492540.604INSTALL LANDSCAPE ROCK 3" THICK W/WEED BARRIER502540.604INSTALL SALVAGED LANDSCAPE/DRIVEWAY PAVERS512563.601TRAFFIC CONTROL - NEIGHBORHOOD 102104.604SALVAGE LANDSCAPE/DRIVEWAY PAVERS11122104.502SALVAGE BOULDER132106.507COMMON EXCAVATION (EV) (P)142106.507SUBGRADE EXCAVATION (EV) (P)152106.507ADDITIONAL SUBGRADE EXCAVATION (EV)162106.507UNCLASSIFIED EXCAVATION FOR INFILTRATION SYSTEM (EV) (P)172106.507GRANULAR EMBANKMENT MATERIAL (CV)182106.507SELECT GRANULAR EMBANKMENT MATERIAL (CV)192106.607SALVAGE, STOCKPILE AND INSTALL RECLAIM MATERIAL (CV)202106.509TEMPORARY STABILIZING AGGREGATE, 1.5-INCH MINUS212108.504WOVEN GEOTEXTILE FABRIC TYPE 5, STREET SUBCUT222123.61STREET SWEEPER, WITH PICKUP BROOM232130.523WATER FOR DUST CONTROL242211.504AGGREGATE BASE CLASS 6 FOR RESIDENTIAL CONCRETE DRIVEWAYS, 4-INCH252211.504AGGREGATE BASE CLASS 6 FOR COMMERCIAL CONCRETE DRIVEWAYS, 6-INCH262211.504AGGREGATE BASE CLASS 6 FOR RESIDENTIAL BITUMINOUS DRIVEWAYS, 6-INCH272211.504AGGREGATE SURFACING CLASS 5 (100% CRUSHED LIMESTONE)282211.509AGGREGATE BASE CLASS 6 FOR STREETS, 8-INCH292215.504FULL DEPTH RECLAMATION, 8-INCH DEPTH302232.503EDGE MILL BITUMINOUS PAVEMENT312331.603JOINT ADHESIVE322331.603BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW & SEAL332355.506BITUM INOUS FOG SEAL, TYPE CSS-1H, 0.08 GAL/SY342357.506BITUMINOUS MATERIAL FOR TACK COAT352360.504TYPE SPWEA330L BITUMINOUS MIXTURE, 1 - 3-INCH LI362360.504TYPE SPWEA230B BITUMINOUS MIXTURE, 1 - 3-INCH LIFT, TRAIL372360.509TYPE SPWEA330C BITUMINOUS MIXTURE, WEARING COURSE LIFT382360.509TYPE SPWEB330C BITUMINOUS MIXTURE, BASE COURSE LIFT Item No.Specification No. Payment Application Number 6 Contract: City of Maplewood Project 22-16Project Name: Myrtle-Sterling Area Street Improvements BASE BIDSTREET IMPROVEMENTS Council Packet Page Number 41 of 226 G4, Attachment 2 00 00 $2,252,922.53 $2,790.00 $51,530.40$16,936.00 2.00 $14,200.002.00 $17,800.003.00 $20,700.00 45.00 15.00 $28,500.0016.00 $97,600.0020.00 $12,000.0020.00 $16,800.00 858.84 232.00 00.004.00 $2,000.00 20.001.00 $520.00 312.00150.00 $4,200.00$2,329,701.96 14,400.00480.00 $14,400.00 $5,518.00$5,767.00 $36,960.00$11,400.00$25,200.00 $62.00$73.00 $2,600.00$15,600.006.00 $15,600.00 2$7,100.00$14,200.002$8,900.00$17,800.003$6,900.00$20,700.00 8979 616$60.00 Contract QuantityUnit PriceContract ExtendedQuantity This PeriodQuantity to DateTo Date Extended STREET IMPROVEMENTS SUBTOTAL: LS1$5,000.00$5,000.001.00 $5,000.00LF326$11.00$3,586.00301.00 $3,311.00 L S1$50,000.00$50,000.001.00 $50,000.00S F150$22.00$3,300.0050.00 $1,100.00L F2916$2.40$6,998.402280.00 $5,472.00L F771$3.00$2,313.00250.00 $750.00S F180$12.00$2,160.00180.00 $2,160.00L F4263$1.15$4,902.453787.00 $4,355.05L F7637$0.57$4,353.097722.00 $4,401.54L F80$0.57$45.60L F52$19.00$988.00L F29$73.00$2,117.0031.00 $2,263.00L F76$85.00$6,460.0041.00 $3,485.00L F24$85.00$2,040.00 25.00 $2,125.00L F26$105.00$2,730.0027.00 $2,835.00L F740$55.00$40,700.00760.00 $41,800.00L F898$55.00$49,390.00448.00 $24,640.00L FL FL F S Y13555$0.50$6,777.5013500.00 $6,750.00S Y10858$9.70$105,322.6010143.00 $98,387.10L B19$40.00$760.0019.00 $760.00S Y110$7.00$770.00110.00 $770.00 C Y150$45.00$6,750.00226.00 $10,170.00 EACH49$450.00$22,050.00EACH2680$21.00$56,280.002680.00 $56,280.00EACH67$150.00$10,050.0067.00 $10,050.00EACH10$500.00$5,000.009.00 $4,500.00EACH11$200.00$2,200.0011.00 $2,200.00EACH1$2,200.00$2,200.0 01.00 $2,200.00EACH1$835.00$835.001.00 $835.00EACH1$1,150.00$1,150.005.43 $6,244.50EACH1$8,500.00$8,500.001.00 $8,500.00EACH4$1,300.00$5,200.004.00 $5,200.00EACH15$1,900.00$28,500.00EACH16$6,100.00$9 7,600.00EACHEACHEACH19$600.00EACHEACH30$840.00 MGAL157$75.00$11,775.005.00 $375.00 Y PRAIRIE SE (MnDOT 35-621), 33 LB/ACL B3$200.00$600.003.00 $600. E 1 SOCK, STREET SUBCUT AREASLF1130$28.00$31,640.001128.00 $31,584. ODUCTS OR APPROVED EQUALS Y2979$4.00$11,916.003229.00 $12,916.00 D STANDARD PLATES 340 & 341L F2577$8.00$20,616.00100.00 $800.00 INFILTRATION SYSTEMEACH6 & SEEDED AREAS (300 LBS/ACRE)LB856$1.00$856.00905.00 $905.00 MAPLEWOOD STANDARD PLATE 340 & 341L F150$11.00$1,650.00 EED MIXTURE 33-261, 100 LB/ACL B5$144.00$720.005.00 $720.00 30-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER 2503.503 522563.601TRAFFIC CONTROL - OFFSITE BITUMINOUS FOG SEAL532563.618TEMPORARY CONSTRUCTION SIGN-SPECIAL542571.602INSTALL DECIDUOUS TREE, #20 CONTAINER552571.502PERENNIAL PLUGS, MINIMUM 3-INCH DEPTH POT SIZE562571.607BEDDING MATERIAL FOR INFILTRATION AREA572573.501EROSION CONTROL, CONTRACTOR'S PLAN582573.502STORM DRAIN INLET PROTECTION, ALL TYPES592573.502FURNISH AND MAINTAIN STABILIZED CONSTRUCTION EXIT PAD, MAPLEWOOD STANDARD PLATE 750 OR APPROVED EQUALEACH4$500.00$2,0602573.503SEDIMENT CONTROL LOG, TYPE COMPOST612573.603SILT FENCE, HEAVY DUTY, MACHINE SLICED622574.504LOAM TOPSOIL BORROW, 4-INCH632574.508COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SODDED 642575.504SODDING TYPE MINERAL652575.504EROSION CONTROL BLANKET FUTERRA F4, BY RAMY TURF PR662575.504TURF REINFORCEMENT MAT FOR INFILTRATION AREA, ENKAMAT 7010 OR APPROVED EQUALSY166$13.00$2,158.0030.00 $390.00672575.508TURF ESTABLISHMENT, STORMWATER FACILITIES, S682575.508TURF ESTABLISHMENT, WOODED AREAS, SEED MIXTURE 36-211, 100 LB/AC692575.508TURF ESTABLISHMENT, RESIDENTIAL TURF, STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY TURF, 300 LB/ACL B154$28.00$4,702575.508TURF ESTABLISHMENT, INFILTRATION WET AREAS, MN BWSR WET MEADOW SEDGE RUSH SOUTH & WEST 34-272A, 10 LB/ACL B1$520.00$5712575.508TURF ESTABLISHMENT, INFILTRATION DRY AREAS, MNDOT DR722575.523WATER FOR TURF ESTABLISHMENT, ADDITIONAL732582.518CROSSWALK WHITE, EPOXY MULTI-COMPONENT742582.5034-INCH DOUBLE LINE YELLOW, EPOXY MULTI-COMPONENT752582.5034-INCH SOLID LINE WHITE, EPOXY MULTI-COMPONENT762582.5034-INCH BROKEN LINE WHITE, EPOXY MULTI-COMPONENT772582.50324-INCH SOLID LINE YELLOW, EPOXY MULTI-COMPONENT 782104.502REMOVE & DISPOSE OF DRAINAGE STRUCTURE, ANY SIZE OR TYPE792104.502SALVAGE STORM SEWER CASTING802104.503REMOVE & DISPOSE OF STORM SEWER PIPE, ANY SIZE OR TYPE812108.504NON-WOVEN GEOTEXTILE FABRIC TYPE 4, FLARED END SECTIONS822451.603PIPE BEDDING MATERIAL FOR STORM SEWER, MAPLEWOO832451.603ROCK FOUNDATION MATERIAL FOR STORM SEWER, 842501.50224-INCH RC PIPE APRON, NO TRASH GUARD852501.50230-INCH HDPE PIPE APRON, NO TRASH GUARD862501.50236-INCH HDPE PIPE APRON, NO TRASH GUARD872502.5026-INCH SCH 40 PVC PIPE DRAIN CLEANOUT w/METAL CAP,882502.5026-INCH VALTERRA VALVE, INFILTRATION SYSTEM892502.5034-INCH CORRUGATED PERFORATED DRAIN TUBING WITH TYP902502.5036-INCH SCH 40 PVC W/TYPE 1 SOCK, 1/4-INCH PERFORATIONS, INCLUDES FINE-FILTER AGGREGATE, INFILTRATION AREALF480$30.00$912503.502CONNECT TO EXISTING STORM SEWER PIPE922503.50312-INCH RC PIPE SEWER CLASS IV932503.50315-INCH RC PIPE SEWER CLASS IV942503.50318-INCH RC PIPE SEWER CLASS IV952503.50324-INCH RC PIPE SEWER CLASS IV962503.50312-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER972503.50315-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER982503.50318-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER99 1002503.50336-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER1012506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX1022506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH1032506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60-INCH CB/MH1042506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72-INCH CB/MH1052506.502ADJUST EXISTING STORM SEWER CASTING, ALL TYPES1062506.502FURNISH & INSTALL R-1678-A FRAME & SOLID LID FOR STORM SEWER1072506.502FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER Item No.Specification No.Item DescriptionUnit STORM SEWER IMPROVEMENTS Council Packet Page Number 42 of 226 G4, Attachment 2 $98,617.08 $499,093.90$297,183.33 0.00 500.00 $51.33 $899.00 $1,288.00$2,40 $15,928.02$20,800.00$11,696.10$23,600.00$37,074.00 $3,147,816.84 2.00 $2,500.006.00 $3,480.004.00 $10,800.002.00 1.50 $1,725.003.00 $6,000.001.00 $460.001.00 $150.003.00 $22,500.001.00 $3,700.009.00 $32,400.004.00 $1,200.00 53.00 $6,095.0028.00 $5,600.0010.00 $20,000.0026.00 14.00 $5,110.0031.00 $8,091.0015.50 17.11 161.00 274.62 501.00 1949.35 1475.00 1949.35 $144,251.90 To Date Total: 222.59414.59 $14,096.06 $529,214.00$108,543.00$376,032.00 ,400.00 $920.00$730.00$580.00$300.00 $4,200.00$1,600.00$1,600.00$7,400.00$9,400.00$8,352.00$1,800.00 $5,600.00$6,744.00$2,500.00$3,480.00$2,400.00$1,725.00$6,000.00$4,950.00$4,200.00 $14,094.00$20$20,800.00$12,300.00$68,000.00$40,700.00 $151,700.00 $8.00$3.00 $58.00 $580.00$460.00$700.00$800.00$800.00$365.00$300.00 Contract Total: $3,343,490.96 2$1,200.003$2,000.0026223$7,500.00$22,500.002$3,700.002$4,700.0028$3,600.00$28,800.006 2$1,250.0064$2,700.00$10,800.00 10 1.5$1,150.00 100550$74.00 843243$58.00600$34.00 Contract Contract QuantityUnit PriceContract ExtendedQuantity This PeriodQuantity to DateTo Date ExtendedQuantityUnit PriceContract ExtendedQuantity This PeriodQuantity to DateTo Date Extended WATERMAIN IMPROVEMENTS SUBTOTAL: L FL FL FL FL F2050$6.00L FL F2050$74.00 S YL B C Y69$115.00$7,935.00 UnitUnit TON4250$16.00 EACH1$1,000.00$1,000.001.00 $1,000.00EACH5$370.00$1,850.005.00 $1,850.00EACH5$7,300.00$36,500.005.00 $36,500.00EACH28$200.00EACHEACH10$2,000.00$20,000.00EACHEACHEACHEACHEACH33$150.00EACHEACH14$300.00 EACHEACHEACHEACHEACHEACHEACH32$261.00EACHEACH STORM SEWER IMPROVEMENTS SUBTOTAL:EACH26$800.00EACH SANITARY SEWER IMPROVEMENTS SUBTOTAL: LETEACH1$1,500.00$1,500.001.00 $1, Item DescriptionItem Description WER, INFILTRATION SYSTEM IN R SANITARY SEWER REPLACEMENT PER MAPLEWOOD PLATES 410, 410A, 410B 1422-0015 LID FOR SANITARY SEWER PLEWOOD STANDARD PLATE 440 2511.507RANDOM RIPRAP CLASS III 1212506.502FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FO1222506.502FURNISH & INSTALL R-1678-A FRAME (LOW PROFILE) & R-1232506.503RECONSTRUCT SANITARY SEWER MANHOLE1242104.502REMOVE HYDRANT1252104.503REMOVE WATER MAIN, ANY SIZE OR TYPE1262451.609GRANULAR BACKFILL, FOR WATER MAIN1272504.602CURB BOX1282504.602ADJUST CURB BOX1292504.602REPAIR VALVE BOX1302504.602ADJUST VALVE BOX1312504.602REPLACE VALVE BOX1322504.602VALVE BOX1332504.602HYDRANT, MAPLEWOOD STANDARD1342504.602WATER UTILITY HOLE1352504.602EXCAVATION FOR WATER MAIN OFFSET1362504.6021.0-INCH CURB STOP VALVE AND BOX1372504.6021.0-INCH CORPERATION STOP1382504.6026-INCH GATE VALVE AND BOX1392504.6031.0-INCH TYPE K COPPER1402504.6036-INCH WATER MAIN DUCTILE IRON CL 53 - OPEN TRENCH1412504.6042-INCH INSULATION1422504.608DUCTILE AND GREY IRON FITTINGS1432506.602CASTING ASSEMBLY SPECIAL, SPRWS STANDARD PLATE D14 1082506.502FURNISH & INSTALL R-3290-A FRAME & C GRATE FOR STORM SEWER1092506.502FURNISH & INSTALL 72-INCH GALVANIZED GRATE FOR STORM SE1102506.602REHABILITATE EXISTING STORM SEWER INVERT(S)/DOGHOUSE( S) 1112506.602INSTALL SAFL BAFFLE FOR STORM SEWER1121132104.502SALVAGE SANITARY SEWER CASTING1142451.603PIPE BEDDING MATERIAL FOR SANITARY SEWER, MA1152503.502CONNECT TO EXISTING SANITARY SEWER STRUCTURE1162503.502CONNECT TO EXISTING SANITARY SEWER PIPE1172503.5028-INCH X 6-INCH SDR 35 PVC WYE1182503.5038-INCH SDR-35 SANITARY SEWER MAIN PIPE1192503.5034-INCH OR 6-INCH SCHEDULE 40 SANITARY SEWER SERVICE 1202506.502ADJUST EXISTING SANITARY SEWER CASTING, ALL TYPES Item No.Specification No.Item No.Specification No. SANITARY SEWER IMPROVEMENTSWATERMAIN IMPROVEMENTS Council Packet Page Number 43 of 226 G4, Attachment 3 RESOLUTION REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT MYRTLE-STERLING AREA STREET IMPROVEMENTS, CITY PROJECT 22-16 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 22-16, Myrtle-Sterling Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, Bituminous Roadways, Inc., has completed the majority of the project construction contract work, with only minor items remaining. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5.0% to 2.5% nd Adopted by the Maplewood City Council on this 22 day of January 2024. Council Packet Page Number 44 of 226 G5 CITY COUNCILSTAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner Audra Robbins, Parks and Natural Resources Manager Steve Love, Public WorksDirector PRESENTER:Steve Love, Public Works Director AGENDA ITEM: 2024 Ramsey County SCORE Agreement Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Ramsey County offers Select Committee on Recycling and the Environment (SCORE) grants to cities to enhance or improve their recycling efforts. The County awards the grant funding on a per capita basis to help cities with their recycling programs. Maplewood has historically used SCORE funding to offset the cost of collecting residential recyclables through the City’s recycling contract. SCORE funds can also be used for administration, promotion activities, equipment, and/or food scraps collection. Recommended Action: Motion to approve the attached 2024 SCORE Grant Agreement, with Ramsey County and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $100,449 SCORE grant funding with an additional $19,133 if the City achieves recycling incentives. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The 2024 recycling program budget will be subsidized by the Ramsey County SCORE grant for amounts of $100,449 to $119,582 (depending on incentives) to help fund the collection of recyclables in the City. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The 2024 SCORE grant funds will be used to offset the cost of residential recycling collection by Tennis Sanitation. Maplewood’s single and multi-family residential recycling system help the City better manager its solid waste. Council Packet Page Number 45 of 226 G5 Background: November 27, 2023: The City Council authorized the submittal of the 2024 SCORE grant application. December 21, 2023: Ramsey County awarded Maplewood’s 2024 SCORE grant and finalized the Agreement. Discussion 2024 Funding Attached find the final 2024 SCORE Agreement. The City was awarded $100,449, plus $19,133, which will be available if recycling incentives are achieved. Incentives outlined in the Agreement include: 1.Promote BizRecycling: Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. 2.Park Recycling Improvements: The City will focus on enhancing recycling practices within a park setting. This initiative could involve various strategies to promote responsible waste management and environmental stewardship. 2023 Funding Last year the County awarded Maplewood a SCORE grant in the amount of $103,119, and funding for incentives equaling $19,642. Incentives complete in 2023 included: 1.Promote BizRecycling: Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. In 2023, Maplewood worked with the Maplewood Community Center/YMCA and BizRecycling waste experts to review the YMCA’s solid waste program for improvements. The YMCA has applied for a BizRecycling grant to help fund improvements to their solid waste program, including recycling food scraps at events held in the banquet facilities. 2.Multi-Unit Recycling: Actively work with and promote free resources and grants to multi-unit building in collaboration with Ramsey/Washington Recycling and Energy to improve and/or start recycling at multi-unit dwellings. In 2023, Maplewood worked with Tennis Sanitation and waste experts at BizRecycling to conduct several multi-unit recycling visits. Under the City’s recycling contract, Tennis Sanitation will roll out recycling dumpsters, instead of recycling carts, for a multi-unit property’s recycling program if there are 21 units or more. Multi-unit properties that contacted Tennis Sanitation to convert their recycling collection to recycling dumpsters in 2023 received technical assistance from BizRecycling and offered grant opportunities to improve their solid waste programs. Attachments: 1.2024 SCORE Grant Agreement Council Packet Page Number 46 of 226 G5, Attachment 1 AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF MAPLEWOOD FOR A SCORE FUNDING RECYCLING GRANT This Agreement is between Ramsey County (the "County") and the City of Maplewood (the “Municipality”). 1.OBLIGATIONS a.Collection 1.The Municipality shall ensure residential recycling service is available weekly or every other week to residents at their place of residence, including all multi-unit dwellings and manufactured home parks. 2.The Municipality shall provide recycling for at least the following materials at curbside and multi-unit dwelling properties: a.Paper. b.Cardboard. c.Glass bottles. d.Metal cans. e.Cartons. f.Plastic beverage and food containers. g.Organics when present. 3.Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi-unit dwellings through special collection or drop-off. 4.The Municipality shall add additional recyclable materials as reliable markets become available. 5.The Municipality shall maintain a long-term funding mechanism for its residential recycling programs. 6.The Municipality commits to the following one incentive resources, RECYCLING Bulky Waste Collection: Establish an efficient and effective program to provide collection of bulky waste items from single family homes at no cost or a discounted price and that also prioritizes recycling and/or reuse. Engage Small Businesses. Include small businesses in curbside recycling services and actively engage those businesses to participate in the service. Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. Promote Multi-unit Recycling. Actively work with and promote free resources and grants to multi-unit building in collaboration with Ramsey/Washington Recycling & Energy to improve and/or start recycling at multi-unit dwellings. 2024 SCORE Agreement 1 Council Packet Page Number 47 of 226 G5, Attachment 1 Continuous Monitoring and Improvement: Establish a monitoring system to track recycling metrics regularly. Analyze data to identify areas for improvement and adjust strategies, accordingly, ensuring a dynamic and responsive recycling program. Develop and implement a recycling and Environmental Justice: This initiative aims to enhance recycling practices while addressing environmental justice concerns within our community. REUSE Collaborate with the County for Mattress Collection and Bulky Waste: Partner with the County and the R&E Center to facilitate mattress collection. Embed reuse into cleanup events by implementing an efficient program for gathering bulky waste items from single-family homes at either no cost or a discounted price. Give priority to recycling and reuse to ensure the program's effectiveness and environmental consciousness. REPAIR Partner with the County to host Fix-it Clinics: Collaborate with the County to host Fix-it Clinics, creating a platform where residents can bring items in need of repair. This initiative aims to promote a culture of sustainability by encouraging repairs and extending the life of products, aligning with our commitment to environmental consciousness. Collaborate with the County on Deconstruction Grants: Collaborate with the County on deconstruction grants to support sustainable practices in construction and demolition projects. This partnership aims to encourage environmentally responsible methods that prioritize the salvaging and recycling of materials, contributing to the overall goals of reducing waste and promoting resource efficiency. ROT Organics Drop-off Site: Co-sponsor an organics drop-off site with the county (specifically for suburban cities). REDUCE Educational Outreach Programs: Launch targeted educational campaigns to inform residents about proper recycling practices. Provide clear guidelines on sorting recyclables, emphasizing the importance of contamination-free recycling bins. Recycling Contamination Reduction Plan: Develop and implement a contamination reduction plan, including educational materials, community workshops, and regular communication to address common misconceptions and errors in recycling. Community Recycling Events: Organize regular community recycling events to facilitate the proper disposal of specific items, such as electronics, hazardous waste, or hard-to- recycle materials. Collaborate with local recycling facilities to maximize the effectiveness of these events. ADDITIONAL INCENTIVES Improvement Park Recycling: The city will focus on enhancing recycling practices within a park setting. This initiative could involve various strategies to promote responsible waste management and environmental stewardship. 2024 SCORE Agreement 2 Council Packet Page Number 48 of 226 G5, Attachment 1 Guidelines for fulfilling the Municipality’s obligations for this incentive are included in the Recycling Performance Work Plan as described below in 1(b). b. Recycling Performance Work Plan During 2024, the Municipality shall implement the strategies on the Recycling Performance Work Plan, specific to the Municipality, attached as Exhibit 1, to measure its progress towards achieving recycling goals. Work plans may be updated if agreed to by both parties in writing. c. Reimbursement 1. Expenses eligible for reimbursement must be in accordance with the established eligible expenses. Funds not spent by the Municipality during the budget year will be retained by the County. Unspent funds may be used by the County for SCORE-eligible expenditures as determined by the County. If applicable, the Municipality shall use the SCORE funds as specified by the Joint Powers Agreement for Recycling Funding dated July 1, 2019. 2. The County shall reimburse the Municipality a maximum not to exceed sum of $100,449 in base funding with $19,133 in incentive funding. Subject to the provisions of section 1(c)(5) below, the Municipality shall receive two payments for base funds. A payment of 50% of the total base funding award will be made within 35 days of receipt of an invoice, and in no case prior to the first day of March. The second payment of 50% of the total base funding award will be made within 35 days of receipt of an invoice, and in no case before the first day of June. The Municipality may invoice for the entire incentive funding amount upon completion of the incentive project by submitting an invoice and appropriate documentation of expenses. 3. The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties, or for expenses that do not meet the eligibility criteria outlined in the SCORE grant application. 4. The County's obligation under this Agreement is subject to the availability and provision of funding from the State of Minnesota. The County may immediately cancel this Agreement or reduce the reimbursement to the Municipality to the extent funds received from the State are reduced or eliminated. The County is acting as fiscal agent for the Municipality and in no event shall be obligated to reimburse the Municipality in an amount in excess of that actually received from the State. 5. The County may deny reimbursement to the Municipality, or seek recovery of payments disbursed to the Municipality, if the Municipality is unable to verify that recycling collection service is provided at each place of residence, including multi-unit dwellings and manufactured home parks. The amount that the County may deny or seek recovery of, is that portion of the grant amount equivalent to the proportion of households not provided recycling collection service. d. Program and Performance Reports 2024 SCORE Agreement 3 Council Packet Page Number 49 of 226 G5, Attachment 1 1. The Municipality shall meet with county staff for a mid-year status update related to the SCORE incentives funds by July 5, 2024. 2. The Municipality shall submit a year-en d report to the County through ReTRAC, the County’s recycling and solid waste data management tool, by February 14, 2025. The report is to include information on recycling at all residential units, including multi-unit dwellings and manufactured home parks, even if the Municipality does not provide collection services to those units. a. Starting in 2024, the municipality will need to submit a narrative report to support the incentive work completed within the year. The Municipality is responsible for providing complete and accurate information for all applicable screens in the ReTRAC database. e. Financial Reports 1. The Municipality shall submit, if requested by the County in its sole discretion, an audited financial report that shows how funds received from the County pursuant to this Agreement were disbursed. 2. Financial reports shall be in a form to be determined by the County, in its sole discretion. 3. If the municipality has a Joint Powers Agreement for Recycling Funding, the Municipality shall submit a letter which certifies that SCORE funds have been used pursuant to the Joint Powers Agreement and this Agreement. 2. TERM The term of this Agreement shall be from January 1, 2024, through December 31, 2024. 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those eligible expenses incurred up to the termination date, provided the expenses have been incurred according to the budget shown in Attachment A and the Municipality is not otherwise in default of any terms and conditions in this Agreement. 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: a. The failure of the Municipality to use funds in a manner consistent with this Agreement and Attachment A. b. The failure of the Municipality or its (sub)contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materials from all residential units. 2024 SCORE Agreement 4 Council Packet Page Number 50 of 226 G5, Attachment 1 c. The failure of the Municipality to provide information satisfactory to the County as required in this Agreement, including information for the report required under Section 1(d). d. The failure of the Municipality to meet any terms and conditions of this Agreement. 5. GENERAL CONDITIONS a. All services and duties performed by the Municipality pursuant to this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations as a condition of payment. The Municipality agrees that it will comply with all federal, State and local statutes and ordinances relating to nondiscrimination. b. The Municipality is an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or State, on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of the Municipality's services. c. The Municipality and County each agree to defend, hold harmless and indemnify the other party, its officials, agents, and employees from any liability, loss or damage it may suffer as a result of demands, claims, judgments or costs arising out of or caused by reason of the indemnifying party's performance of its respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. d. Under no circumstances, however, shall either party be required to pay on behalf of itself or the other party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any party. e. All data collected, created, received, maintained or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable State statute, any State rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. f. All books, records, documents and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statutes §16C.05, Subd. 5. g. The Municipality shall make all reasonable efforts to ensure that their employees, officials and subcontractors do not engage in violence while performing under this agreement. Violence, as defined by the Ramsey County Workplace Violence Prevention and Respectful Workplace Policy, is defined as words and actions that hurt or attempt to threaten or hurt people; it is any action involving the use of physical force, harassment, intimidation, disrespect or misuse of power and authority, where the impact is to cause pain, fear or injury. 2024 SCORE Agreement 5 Council Packet Page Number 51 of 226 G5, Attachment 1 h. The Municipality will be required to pay any subcontractor within ten days of receipt of payment from the County for undisputed services provided by the subcontractor. The Municipality will be required to pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. SCORE funds may not be used towards interest penalty payments. For an unpaid balance of less than $100.00, the Municipality shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Municipality must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. i. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. j. Any amendments to this Agreement shall be in writing and signed by both parties. 6. WASTE REDUCTION The Municipality shall comply with Minnesota Statues §115A.151 regarding recycling in local government facilities. The Municipality and its (sub)contractor(s) shall participate in a recycling program for at least four broad types of recyclable materials and shall favor the purchase of recycled products in its procurement processes. All reports, publications and documents produced as a result of this Agreement shall be printed on both sides of the paper, where commonly accepted publishing practices allow, on recycled and recyclable paper using soy-based inks, and shall be bound in a manner that does not use glue. 7. PUBLIC ENTITIES MANAGEMENT OF WASTE The Municipality shall comply with Minnesota Statutes §115A.46 and §115A.471 when arranging for the management of mixed municipal solid waste and assure delivery of such waste to a waste processing facility for resource recovery. 8. Recycling Markets Support Fund Ramsey County will reserve for the Municipality a portion of the Ramsey County Recycling Markets Support Fund (RMSF). This portion will be equal to the proportion of the county’s population residing in the municipality, according to the most recent population estimates posted by the Metropolitan Council, multiplied by the total amount of the RMSF. To gain access to these funds, the Municipality must first apply to Ramsey County, in accordance with the guidelines in place at the time for distribution of the RMSF. The Municipality will be allowed to seek reimbursement for incurred expenses, in accordance with its application as approved by Ramsey County. Ramsey County shall reimburse the Municipality for adequately documented requests consistent with such an approved application and the RMSF guidelines. The Municipality must provide evidence, upon request, that no RMSF monies were used to transport materials to a landfill and/or landfill recyclable materials. Ramsey County reserves the right at any time to amend the total amount of the RMSF, to amend the guidelines for distribution of the RMSF or to eliminate the RMSF. 2024 SCORE Agreement 6 Council Packet Page Number 52 of 226 G5, Attachment 1 RAMSEY COUNTY CITY OF MAPLEWOOD ________________________________ By______________________________ Ryan O’Connor, C ounty Manager Title: City Manager______Mayor______ Date: ___________________________ Date: ___________________________ Approval Recommended: Approved as to Form: ________________________________ By______________________________ Sara Hollie, Public Health Director Municipality Attorney Approved as to form and insurance: ________________________________ By_______________________________ Assistant County Attorney Clerk-Treasurer 2024 SCORE Agreement 7 Council Packet Page Number 53 of 226 G5, Attachment 1 Exhibit 1 Maplewood 202 Recycling Performance Work Plan Minimum Requirements Completeall 202SCORE requirements, including reporting on time andsubmitting a mid-year status report. Provide outreach to all residents about the municipality’s recycling program and submit copies of materials to Ramsey County. Use Ramsey County materials and information when and where appropriate to promote increased recycling, reuse and repair (e.g., Fix-it Clinics), medicine collection, household hazardous waste, organic waste and yard waste participation. Send materials to Ramsey County for review prior to distribution. Include county contact information on materials: 24/7 Recycling & Disposal Hotline: 651-633-EASY (3279) RamseyRecycles.com Provide links to the Ramsey County web pages on municipality website. Use hauler data to identify those not recycling and target educational materials. Ensure all multi-unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. Increase opportunities for recycling in public spaces. All recycling bins must be paired with a trash bin and in good condition. Labels must be readable. Promote Ramsey County’s event container lending program and green event planning tips. Implement a “Green” purchasing procurement policy for city functions and facilities to use reusable, recyclable or compostable packaging. Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi- unit dwellings through special collection or drop-off. Enforce recycling contracts, including the assessment of penalties for non-compliance. Audit reporting by obtaining hauler weight tickets. Have labels replaced if not readable. Attend County Recycling Coordinator meetings and attend a yearly composition study. Additional Incentive Activities Approved: Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. Council Packet Page Number 54 of 226 G6 CITY COUNCILSTAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet Superintendent PRESENTER:Steven Love AGENDA ITEM: Purchase of Equipment to Buildout One¾ Ton Truck Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: In 2023 the City Council authorized the purchase of 5 truck chassis. To date, the City has received 2 of the 5 new truck Chassis. The City of Maplewood’s 2024-2027 Capital Improvement Plan (CIP) identifies the buildout of replacement trucks. City Council approval is needed to move forward with this purchase for the buildout of Unit 500. Recommended Action: Motion to approve the purchase of equipment to buildout one Public Works 3/4 ton truck and direct the Mayor and City Manager to enter into a contract for the purchase under MN State Contract #224099 with Crysteel Truck Equipment for $47,681.00, and EATI Technologies Inc for $841.58 for the total purchase cost of $48,522.58. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $48,522.58 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: The 2024 CIP identifies $165,000.00 for the buildouts of 5 Public Works trucks. The truck chassis for one truck, Unit 500, has been received. The cost of the buildout is $48,522.58. The Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The new replacement truck will increase work efficiencies and better serve the current and future needs of the Public Works department. Council Packet Page Number 55 of 226 G6 Background: Unit 500, a2001 fleettruck, is in need ofreplacement. This unit is used by the mechanics in the fleet division to perform service calls for the public works trucks, equipment, and public safety vehicles. The new truck will also be equipped with a plow to assist in winter snow maintenance as needed. For past purchases of vehicles, the agenda reports included both the cost for ordering the chassis and the cost for the vehicle body/equipment buildout. Supply chain issues have caused a long delay between when a truck is ordered and the when the chassis are delivered. In March of 2023 the City Council authorized the purchase of 5 truck chassis. To date we have received 2 of the 5 truck chassis that the City Council authorized for purchase. Supply chain issues have also resulted in large increases to buildout costs. Staff has received an accurate buildout quote for Unit 500 in the amount of $48,522.58 and is detailed as follows: Crysteel Truck Equipment $47,681.00 EATI Technologies Inc.$841.58 Total Cost$48,522.58 The old unit will be sent to state auction once the new unit is ready. All proceeds from the auction will be deposited in the Fleet Fund for future purchases. Attachments: 1.Quote/Specs from Crysteel Truck Eqipment 2.Quote/Specs from EATI Technologies Inc. Council Packet Page Number 56 of 226 G6, Attachment 1 Council Packet Page Number 57 of 226 G6, Attachment 1 Council Packet Page Number 58 of 226 G6, Attachment 2 Council Packet Page Number 59 of 226 G7 CITY COUNCIL STAFF REPORT Meeting Date January 22, 2024 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Brian Bierdeman, Public Safety Director Ron Batty, City Attorney PRESENTER: Ron Batty, City Attorney Drug Paraphernalia and Hypodermic Needles and Syringes AGENDA ITEM: a.Ordinance Amending Chapter 24 b.Resolution Authorizing Publication by Title and Summary (4 votes) Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Should the city council amend Chapter 24 of the city code to eliminate inconsistencies with recent amendments to state law regarding the use and possession of drug paraphernalia and hypodermic needles and syringes? Recommended Action: a.Motion to adopt the ordinance amending sections 24-206 through 24-211 of the Maplewood city code regarding the use and possession of drug paraphernalia and hypodermic needles and syringes. b.Motion to approve the resolution authorizing publication by title and summary. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment City Council approval is required to adopt the ordinance and approve the resolution. Background: The 2023 Minnesota legislature amended state law regarding the use and possession of drug paraphernalia and hypodermic needles and syringes. As a result, certain provisions in city code became inconsistent with state statutes. The purpose of the amended ordinance is to eliminate those inconsistences by simplifying the city code and adopting relevant statutory provisions by Council Packet Page Number 60 of 226 G7 reference. The ordinance amendment does not make legal under city code anything that remains illegal under state law. Attachments: 1.Ordinance 2.Resolution Council Packet Page Number 61 of 226 G7, Attachment 1 ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 24 OF THE MAPLEWOOD CITY CODE PERTAINING TO THE POSSESSION OF HYPODERMIC SYRINGES AND NEEDLES AND THE USE OR POSSESSION OF DRUG PARAPHERNALIA THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section I. Chapter 24, Article VI, Division 3 Î Drugs. of the Maplewood city code is amended in its entirety to read as follows (additions are underlined and deletions are stricken): 1 DIVISION 3. DRUGS Sec. 24-206. Prohibited Ddrug and controlled substances statutes adopted by reference. Minn. Stats. ££ 152.01Ï152.20, relating to prohibited drugs and controlled substances, are hereby adopted by reference by the city and are incorporated into and made a part of this Code as completely as if set out in full. State law reference(s)ÏAuthority of city to adopt state statutes by reference, Minn. Stats. £ 471.62; prohibited drugs, Minn. Stats. ch. 152. Sec. 24-207. Possession of hypodermic syringes and needles; use or possession of opium drug paraphernalia. (a)No person, except dealers or salespersons in surgical instruments, registered pharmacies, licensed pharmacists, licensed doctors of medicine, doctors of osteopathy duly licensed to practice medicine, licensed doctors of dentistry, licensed doctors of veterinary medicine, or nurses or interns in any licensed hospital or other licensed institutions wherein sick and injured persons are cared for or treated or bona fide hospitals wherein animals are treated, when under the direction and supervision of a licensed doctor as defined in this section, shall at any time have or possess any hypodermic syringe or needle or any instrument or implement adapted for the use of cocaine or narcotic drugs by subcutaneous injections and which is possessed for that purpose, unless such possession is authorized by the certificate of a physician issued within the period of one year prior to any time of such possession. shall possess drug paraphernalia or devices used for the consumption of illegal controlled substances as those terms are defined in Minn. Stats., section 152.01 (b)No person shall use, possess or have under his control for use any stem, bowl, lamp, yen- hok or other opium-smoking paraphernalia or accessories used for the smoking or inhalation of opium. State law reference(s)ÏPossession and sale of hypodermic syringes and needles, Definitions, Minn. Stats. § 151.40 152.01. Sec. 24-208. Violations of article. Any possession, sale, distribution, prescribing, administration, dispensing or use of controlled substances, drugs, narcotics, poison or chemicals or of any hypodermic syringe or needle or any instrument or implement adopted for the use of narcotic drugs or controlled substance, as defined in state law, or any stem, bowl, lamp, yen-hok or other narcotic or Council Packet Page Number 62 of 226 G7, Attachment 1 controlled substance smoking paraphernalia or accessories used for the smoking or inhalation of narcotics or controlled substances, contrary to this article, is hereby declared to be dangerous to the public health, a menace to the public welfare and a penal offense punishable as provided in section 1-15. Sec. 24-209. Inhalation or ingestionAbuse of toxic substances. No person shall inhale, breathe, drink or otherwise take into the body any compound, liquid or chemical containing toluol, hexane, trichloroethylene, acetone, toluene, ethyl acetate, methyl ethyl ketone, trichloroethane, isopropanol, methyl isobutyl ketone, methyl cellosolve acetate, cyclohexanone, or any other substance capable of inducing intoxication, elation, dizziness, paralysis, irrational behavior or, in any manner, distorting or changing the audio, visual or mental processes. For the purpose of this section, any such condition so induced shall be deemed to be an intoxicated condition. However, this section shall not apply to any person who inhales, breathes, or drinks such material or substance pursuant to the direction or prescription of any doctor, physician, surgeon, dentist or podiatrist authorized to so direct or prescribe. Minn. Stats., section 609.684 is hereby adopted by reference by the city and is incorporated into and made a part of this code as completely as if set out in full. Sec. 24-210. Possession, purchase or sale of toxic substances. No person shall, for the purpose of violating or aiding another to violate any section of this article, intentionally possess, buy, sell, transfer possession, or receive possession of any glue or cement containing any of the intoxicating substances defined in section 24-209. Sec. 24-211. Sales of toxic glues to minors; sales from self-service displays. (a)Except as provided in subsections (c) and (e) of this section, no person under 18 years of age shall possess or buy any glue or cement containing the intoxicating substances defined in section 24-209. (b)Except as provided in subsections (c) and (e) of this section, no person shall sell or transfer possession of any glue containing the intoxicating substances defined in section 24-209 to another person under 18 years of age. (c)A person may sell or transfer possession of any glue containing the intoxicating substances defined in section 24-209 to a person under 18 years of age for model building or other lawful use where the juvenile has in his possession and presents the written consent of his parent or guardian, which consent shall contain the address and telephone number of such parent or guardian. (d)Subsections (a), (b), (c), (e) and (g) of this section shall not apply where the glue or cement is sold, delivered or given away simultaneously with and as part of a kit used for the construction of model airplanes, model boats, model automobiles, model trains or other similar models. (e)A person making a sale or transfer of possession of any glue containing the intoxicating substances defined in section 24-209 to a person under 18 years of age who presents the written consent of his parent or guardian shall keep the written consent required by this section in a permanent-type file available for inspection by the police department for a period of at least six months. (f)The other subsections of this section shall not apply to the distribution of glue or cement by adult-supervised youth organizations for use by their regularly organized model classes. Council Packet Page Number 63 of 226 G7, Attachment 1 (g)Retail establishments selling glue or cement containing the intoxicating substances defined in section 24-209 shall not sell such glue or cement from a self-service display. Secs. 24-2120Ï24-240. Reserved. Section II. Effective upon adoption and publication. Formatted: Font: Bold nd Adopted by the City of Maplewood this 22 day of January, 2024. Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Council Packet Page Number 64 of 226 G7, Attachment 2 CITY OF MAPLEWOOD RESOLUTION NO. ____________ RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ____________ BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. __________, an ordinance amending Chapter 24, Article VI, Division 3-Drugs of the city code; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is three pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that the city clerk shall cause the following summary of Ordinance No. ________ to be published in the cityÓs official newspaper in lieu of the entire ordinance: Public Notice On January 22, 2024, the city council of the city of Maplewood adopted Ordinance No. ______, an ordinance amending Chapter 24, Article VI, Division 3 of the city code regarding prohibited drugs and controlled substances. The 2023 Minnesota legislature amended state statutes by repealing or modifying certain provisions regarding the use and possession of drug paraphernalia, hypodermic needles and syringes. The city code has been amended to avoid conflicts with state law. This public notice is intended only to summarize the ordinance. The full text of the ordinance is available for inspection at Maplewood city hall during regular business hours and has been posted to the cityÓs website. This ordinance will be effective upon publication. BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city clerk keep a copy of the ordinance in her office at city hall for public inspection. Dated: ___________________, 2024. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Council Packet Page Number 65 of 226 G8 CITY COUNCIL STAFF REPORT Meeting Date January 22, 2024 REPORT TO: Mayor Abrams and City Council REPORT FROM: Mike Darrow, Assistant City Manager / Director of Human Resources PRESENTER: Mike Darrow, Assistant City Manager / Director of Human Resources AGENDA ITEM: Employment Agreement between the City of Maplewood and City Manager Michael Sable Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Manager is an appointed position by the City Council of the City of Maplewood. This contract incorporates the employment responsibilities, core functions, hire date, salary, professional development provisions, automobile expenses, annual leave agreement, general provisions and termination benefits. Recommended Action: Motion to approve the employment agreement between the City of Maplewood and City Manager Michael Sable. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is within the CityÓs assigned 2024 salary range for Grade 18 of $173,409-$222,713 (see attached contract for salary grade and steps) Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The proposed contract meets strategic priorities for financial management and employee retention. Background: On December 18, 2023 during a special City Council meeting, the City Council interviewed City Manager candidate Michael Sable. After the interview, the City Council approved a motion to appoint Mike Sable as City Manager, subject to background investigation and approval of an employment contract. Mayor Abrams and Council Member Lee met with Assistant City Manager and Human Resource Director Mike Darrow on Wednesday, December 27, 2023 and again on January Council Packet Page Number 66 of 226 G8 16, 2024 to review conditions of employment. The following contract represents the outcome of that meeting and is subject to City Council consideration. Attachments: 1. PowerPoint Presentation Recap Î Contract Negotiation Session with Mayor Abrams and Council Member Lee 2. Existing City Manager Employment Agreement Î Coleman Î 2.10.15 3. Proposed City Manager Employment Agreement Î Sable 1.16.24 * Note that the Contract will be sent separately to the City Council to allow all parties additional review. Council Packet Page Number 67 of 226 G8, Attachment 1 RECAP CONTRACT CITY MANAGER Council Packet Page Number 68 of 226 G8, Attachment 1 AGENDA Salary Car allowance Vacation By Section ¤¤¤¤ Review of existing contract provisions Surrounding Community Salaries Current Grades and Steps Proposed contract Timeline and Process ¤¤¤¤¤ Council Packet Page Number 69 of 226 G8, Attachment 1 EXISTING CONTRACT Pre Employment Testing Core Duties Hire Date Salary Professional Development Automobile Expenses Annual Leave Other Terms General Provisions Termination Benefits ¤¤¤¤¤¤¤¤¤¤ Council Packet Page Number 70 of 226 G8, Attachment 1 (2024) (2023) $219,421 $211,536 (2023)$216,486 (2023)$208,353 (2023)$201,094 (2024)$214,572 $256,926 (2024) $172,078$172,078$205,541$167,065$150,904$197,600 (Rate on 1.1.23) CITY MANAGER SALARY RANGES SOURCE: MN GOVERNMENTS SALARY & BENEFITS SURVEY Maplewood $173,409 RosevilleChanhassenSt. Louis ParkBurnsvilleGolden ValleyBrooklyn Park Edina $163,488 Council Packet Page Number 71 of 226 G8, Attachment 1 (Included scenarios) 90-day goal setting review hybrid status. CM contract (included scenarios). .If you have a change, please let me know. element of the contract as Mike was a previous hire. with an accrual rate tbd. CONSIDERATIONS Consultant and included a as the contract agreement date as this is the first CC meeting of the year.If you feel like you February 26, 2024 ICMA Executive Board meetings for discussion. inserted January 22, 2024 removed the psychological testing Removed Leadership Training Included a bank of eight (8) days Agreement-I need additional time, please let me know. Section 1.I Section 2.I inserted core functions of the job description and Section 2.Section 3.I inserted a hire date of Section 4. I did not include a salary as I am awaiting input.We are looking at comparable communities as well. Section 5.I included Section 6.Auto expense remains the same as the current Section 7.Section 10.Termination benefits are the same as our current CM. ¤¤¤¤¤¤¤¤¤¤ Council Packet Page Number 72 of 226 G8, Attachment 1 CAR ALLOWANCE ? WHY ARE WE RECOMMENDING NOT ROLLING SALARY WITH DEFERRED COMPENSATION AND In 2023, the City moved into a universal pay plan to ensure greater compliance with issues like pay equity The plan includes 18 grades with 7 stepsThere is a 10% pay differential between grades and a 4% differential between steps If we were to move all compensation (car, deferred comp., etc.) into base wage, that universal pay for Grade 18 would be off ¤¤¤¤ Council Packet Page Number 73 of 226 G8, Attachment 1 Mike S Option steps) Option 1. 400 Option 2. 500 Option 1. 3.25%Option 2. 2% move to 3.25 at 1 year anniversary Option 3. 6%Option 2. 12-2-years Option 3. 20+ years $211,724 + amended to be Melinda $219,421 $202,867 (market with None Ï included in base salary 6% at start 2015 Amended to be included in base salary$219,421 (Basedon average or $5,592 180,070 (2 employees have city-owned cars) SMT AVERAGE$166,825 Grade 16/Grade 17$2,400 3.25% (Basedon average base salary above.)(PW is 3.5% due to previous MCSA contract) base salary above.) Base Salary February 2024 AVERAGE$177,331 Car Allowance Deferred Comp. PTO Accrual Rate Varies 20 years Option 1. 5-11 years Starting PTO BankVaries Existing bank 8 days Total Comp. 2024$ Council Packet Page Number 74 of 226 G8, Attachment 1 G Maximum $219,421 F $217,359$226,053 E $202,867$210,982$205,910$214,146$222,713$208,999 D Midpoint C B A Minimum $143,315$149,048$155,010$161,210$167,658$174,365$181,339$145,465$151,284$157,335$163,628$170,173$176,980$184,059$147,647$153,553$159,695$166,083$172,726$179,635$186,820$149,861$155,856$162,091$168,57 4$175,317$182,329$189,622$157,644$163,951$170,510$177,331$184,425$191,802$199,474$160,009$166,410$173,068$179,991$187,191$194,679$202,466$162,409$168,906$175,664$182,691$189,999$197,599$205,503$164,8 45$171,440$178,299$185,431$192,849$200,563$208,586$173,409$180,346$187,561$195,064$176,010$183,051$190,374$197,990$178,650$185,797$193,230$200,960$181,330$188,584$196,128$203,974$212,134$220,619$229, 444 1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50% 1/1/20241/1/20251/1/20241/1/20251/1/20241/1/2025 6/29/20246/28/20256/29/20246/28/20256/29/20246/28/2025 PROPOSED WAGE 161718 Grade Wage Schedules Council Packet Page Number 75 of 226 G8, Attachment 1 2022$28,32918.31% 2023 16.35% $29,205 SALARY DIFFERENTIAL APPROXIMATE BETWEEN CM AND HIGHEST SMT STAFF MEMBER 2024$21,52811.87% Council Packet Page Number 76 of 226 G8, Attachment 1 We have removed the psychological testing component (previous hire). We are requiring a background and leadership assessment Are we comfortable with this section? SECTION 1 PRE-EMPLOYMENT TESTING ¤¤ Council Packet Page Number 77 of 226 G8, Attachment 1 We have removed leadership training consultant Added 90-day review Included hybrid designation and annual review SECTION 2. DUTIES ¤¤¤Are we comfortable with this section? Council Packet Page Number 78 of 226 G8, Attachment 1 We have included the start date of February 26, 2024. SECTION 3. HIRE DATE ¤Are we comfortable with this section? Council Packet Page Number 79 of 226 G8, Attachment 1 We would include language that states Ñbase salary Are you comfortable with this section? SECTION 4 SALARY We have included a starting base salary of $202,867 and are recommending that we do not roll car allowance and/or deferred compensation into the base due to pay equity / universal pay plan. Are we comfortable with -------- % as a deferred comp. Are we comfortable with this base salary? of $202,867 (Grade 18, Step E) payableÈ. with wage adjustments of 1.5% on 6.28.2024 and 1.5% on January 1, 2025.Thereafter, you will receive a step increase on your anniversary date which is February 26 of each year, until you reach the maximum of grade 18. Council Packet Page Number 80 of 226 G8, Attachment 1 SECTION 5. PROFESSIONAL DEVELOPMENT Are you comfortable with this section? Council Packet Page Number 81 of 226 G8, Attachment 1 SECTION 6. AUTOMOBILE EXPENSES Are you comfortable with a car allowance?Are you comfortable with this section? Council Packet Page Number 82 of 226 G8, Attachment 1 5-11 years of service with eight (8) days of banked PTO. SECTION 7. ANNUAL LEAVE ¤Are you comfortable with this section? Council Packet Page Number 83 of 226 G8, Attachment 1 SECTION 8-TERMS Are you comfortable with this section? Council Packet Page Number 84 of 226 G8, Attachment 1 SECTION 9 ÏGENERAL PROVISIONS Are you comfortable with this section? Council Packet Page Number 85 of 226 G8, Attachment 1 SECTION 10 ÏTERMINATION BENEFITS Are you comfortable with this section? Council Packet Page Number 86 of 226 G8, Attachment 1 Subject to City Attorney Review Council Consideration on January 22, 2024 ¤¤ Agreement Date-Are we comfortable moving this to the January 22, 2024 meeting? AGREEMENT DATE ¤ Council Packet Page Number 87 of 226 G8, Attachment 1 All parties All parties Consent Agenda with Contract ¤¤¤ Draft Agreement 12.27.23City Attorney Review 12.28.23 Draft Agreement 1.16.24 City Council Report January 22, 2024 REMAINING SCHEDULE ¤¤¤¤ Council Packet Page Number 88 of 226 G8, Attachment 2 Council Packet Page Number 89 of 226 G8, Attachment 2 Council Packet Page Number 90 of 226 G8, Attachment 2 Council Packet Page Number 91 of 226 G8, Attachment 2 Council Packet Page Number 92 of 226 G9 CITY COUNCIL STAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Terrie Rameaux, Human Resource Manager PRESENTER: Mike Darrow, Assistant City Manager/Director of Human Resources AGENDA ITEM: Resolution Approving 2024 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Human Resource Department is requesting an adjustment to some positions which havenÓt seen adjustments for a few years in order to remain competitive in the current labor market. Recommended Action: Motion to approve the attached resolution for temporary/seasonal and casual part-time employeesÓ payrates effective January 1, 2024. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is minimal impact on department budgetsÏtemporary wages. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Pay rates are being adjusted in order to remain competitive in the current labor market. Background: The current job market continues to be challenging, not just for benefit-earning positions, but also for some temporary/seasonal and casual part-time positions. Some of these positions are designed to be a stepping stone to a full-time position within the city, i.e. Fire/EMS cadet to a Firefighter/Medic-EMT. Also, our current background investigators have been at the top of the range for a few years. In an effort to help combat the challenge and retain excellent employees, the City is recommending increasing the ranges for CSOs, Fire/EMS Cadets and Background Investigators. Council Packet Page Number 93 of 226 G9 Attachments: 1. 2024 Pay Rates Resolution for Temporary/Seasonal and Casual Part-Time Employees 2. 2024 Pay Rates Resolution for Temporary/Seasonal and Casual Part-Time Employees (redline) Council Packet Page Number 94 of 226 G9, Attachment 1 2024 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2024 upon Council approval. Accountant $15.00 - 30.00 per hour Accounting Technician $14.00 - 22.00 per hour Administrative Assistant $15.00 - 23.00 per hour Background Investigator $35.00 - 45.00 per hour Building Inspector $14.00 - 35.00 per hour CSO $15.00 - 25.00 per hour Election Judge $15.00 - 25.00 per hour Fire Maintenance Engineer $14.00 . 18.00 per hour Fire/EMS Cadet $15.00 - 25.00 per hour Gardener $15.00 - 25.00 per hour Intern $15.00 - 25.00 per hour IT Technician $15.00 - 20.00 per hour Laborer $15.00 - 20.00 per hour Office Specialist $12.00 - 18.00 per hour Receptionist $12.00 - 16.00 per hour Recreation Worker $13.00 - 30.00 per hour BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Council Packet Page Number 95 of 226 G9, Attachment 2 20243 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 20234 upon Council approval. Accountant $15.00 - 30.00 per hour Accounting Technician $14.00 - 22.00 per hour Administrative Assistant $15.00 - 23.00 per hour Background Investigator $25.0035.00 - 40.0045.00 per hour Building Inspector $14.00 - 35.00 per hour CSO $14.5015.00 - 19.5025.00 per hour Election Judge $15.00 - 25.00 per hour Fire Maintenance Engineer $14.00 - 18.00 per hour Fire/EMS Cadet $14.5015.00 - 19.5025.00 per hour Gardener $15.00 - 25.00 per hour Intern $15.00 - 25.00 per hour IT Technician $15.00 - 20.00 per hour Laborer $15.00 - 20.00 per hour Office Specialist $12.00 - 18.00 per hour Receptionist $12.00 - 16.00 per hour Recreation Worker $13.00 - 30.00 per hour BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Council Packet Page Number 96 of 226 G10 CITY COUNCIL STAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Darrow, Assistant City Manager/HR Director PRESENTER: Mike Darrow, Assistant City Manager/HR Director AGENDA ITEM: Madden Galanter Hansen, LLP Consulting Services Agreement for 2024 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The existing contract term between the City of Maplewood and Madden Galanter Hansen, LLP expired; and it is recommended the City Council consider a new one-year agreement through December 31, 2024. Recommended Action: Motion to approve the Consulting Services Agreement between the City of Maplewood and Madden Galanter Hansen, LLP and authorize the Mayor and City Manager to execute the contract on behalf of the city. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $50,000 for 2024. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment n/a Background: Since January 26, 2015, the city has contracted with the law firm Madden Galanter Hansen, LLP to provide legal services related to Human Resources matters. Ms. Susan Hansen has been the lead attorney representing the city. Ms. Hansen has assisted with human resource matters, including general consultation and advice, PELRA (public employee labor relations act), contract interpretation, arbitrations, grievances, and investigations. Ms. Hansen has met the cityÓs expectations regarding service and ability in providing sound advice and guidance. Council Packet Page Number 97 of 226 G10 The firm proposes an hourly fee arrangement of $215 per hour for advice and consultation on human resource and labor law matters. For arbitration and grievances and other administrative hearing representations they propose a rate of $225 per hour. For litigation and appellate court cases, they propose an hourly rate of $235 per hour. Rates in all categories have increased by $15 per hour. Attachments: 1.2024 Madden Galanter Hansen, LLP Consulting Services Agreement Council Packet Page Number 98 of 226 G10, Attachment 1 CITY OF MAPLEWOOD CONSULTING SERVICES AGREEMENT This AGREEMENT is made and entered into by and between the City of Maplewood, Minnesota, hereinafter referred to as ÐCity,Ñ and Madden Galanter Hansen, LLP, Attorneys at Law, 7600 France Avenue South, Suite 290, Bloomington, Minnesota 55435, hereinafter referred to as ÐConsultant.Ñ RECITALS a.Consultant is Madden Galanter Hansen, LLP, is experienced in providing human resources and labor relations assistance and services; and b.The City seeks to enter into an agreement for the necessary provision of human resources and labor relations assistance and services. NOW, THEREFORE, in consideration of the mutual undertakings and agreement contained within this Agreement, the City and Consultant hereby agree as follows: 1.Scope of Services A.Consultant agrees to provide to the City professional human resources and labor relations services, including guidance on employment matters and labor relations issues, representation in grievance matters and consultation with management staff in grievance steps, contract administration, assistance in negotiations, disciplinary matters and procedures, grievance procedures, personnel matters, legal support to the Police Civil Service Commission, and training. B.In addition to the services in paragraph 1.A. herein, Consultant agrees to provide services to include, but not limited to, the following: a.Representation in interest and grievance arbitration cases; representation in unit determination and unit clarification proceedings; and special projects; b.Representation involved in strike situations, including strikes and strike planning. C.At the request of the City, court preparation and court appearances of any type. Page 1 of 6 Council Packet Page Number 99 of 226 G10, Attachment 1 2. Compensation and Terms of Payment A. The hourly rate for the services outlined in Section 1, Scope of Services, paragraph A shall be Two Hundred and Fifteen ($215.00) Dollars. B. The hourly rate for the services outlined in Section 1, Scope of Services, paragraph B shall be Two Hundred and Twenty Five ($225.00) Dollars. C. The hourly rate for the services outlined in Section 1, Scope of Services, paragraph C shall be Two Hundred and Thirty Five ($235.00) Dollars. D. The City shall reimburse Consultant for out-of-pocket costs incurred in performing services under this Agreement, for example, mileage reimbursement at the IRS rate, photocopying costs at $.15 per copy, facsimile transmissions at $.50 per page, long distance telephone charges and parking fees. E. Consultant shall provide invoices on a monthly basis to the authorized agent of the City for payment of work completed. The authorized agent shall have the authority to review the invoices, and no payment shall be made without the approval of the authorized agent. Payments shall be made within thirty (30) days after receipt of invoices for services performed and acceptance of such services by the authorized agent of the City. 3. Condition of Payment All services provided by Consultant pursuant to this Agreement shall be performed to the satisfaction of the City, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Payment shall be withheld for work found by the City to be unsatisfactory, or performed in violation of federal, state and local laws, ordinances, rules or regulations. If Consultant and the City agree, any controversy or claim arising out of or relating to this Agreement shall be settled between the parties by mediation. Each party shall pay its own costs resulting from the utilization of the arbitration process. The fees and costs charged by the American Arbitration Association shall be borne equally by the parties. 4. Term of Agreement This Agreement shall be effective from January 1, 2024 through December 31, 2024. 5. Authorized Agents Page 2 of 6 Council Packet Page Number 100 of 226 G10, Attachment 1 The City of Maplewood shall appoint an authorized agent for the purpose of administration of this Agreement. Consultant is notified of the authorized agent of the City of Maplewood as follows: Melinda Coleman City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 The City is notified of the authorized agent for the Consultant as follows: Madden Galanter Hansen, LLP Attorneys at Law 7760 France Avenue South, Suite 290 Bloomington, Minnesota 55435 6. City and State Audit Pursuant to Minn. Stat. § 16C.05, subd. 5 (1998), the books, records, documents, and accounting procedures and practices of Consultant relative to this Agreement shall be subject to examination by the City and State Auditor. Complete and accurate records of the work performed pursuant to this Agreement shall be kept by Consultant for a minimum of six (6) years following termination of this Agreement for such auditing purposes. The retention period shall be automatically extended during the course of any administrative or judicial action involving the City of Maplewood regarding matters to which the records are relevant. The retention period shall be automatically extended until the administrative or judicial action is finally completed or until the authorized agent of the City notifies Consultant in writing that the records need no longer be kept. 7. Indemnity Provider agrees to defend, indemnify and hold the City, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorneyÓs fees and expenses resulting directly or indirectly from any negligent act or omission on the part of the Consultant, or its subcontractors, partners or independent contractors or any of their agents or employees, in the performance of any of the work or services to be performed or furnished by the Consultant or the subcontractors, partners or independent contractors or any of their agents or employees under the Agreement. Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished by Consultant under this Agreement. Consultant shall, without additional compensation, correct or revise any errors or deficiencies in ConsultantÓs final reports and services. Page 3 of 6 Council Packet Page Number 101 of 226 G10, Attachment 1 8. Indemnification and Insurance A. Indemnification. The Consultant agrees it will defend, indemnify and hold harmless the City, its officers and employees against any and all liability, loss, costs, damages and expenses which the City, its officers or employees may hereafter sustain, incur or be required to pay arising out of the ConsultantÓs performance or failure to adequately perform its obligations pursuant to this Agreement. B. Insurance. Consultant agrees to maintain insurance to protect itself and the City under the indemnity provision set forth above and professional liability insurance. Consultant will carry Workers Compensation insurance as required by Minnesota statutes. 9. Subcontracts Consultant shall not subcontract any portion of the work to be performed under this Agreement nor assign this Agreement without prior written approval of the authorized agent of the City. Consultant shall ensure and require that any subcontractor agrees to and complies with all the terms of this Agreement. Any subcontractor of Consultant used to perform any portion of this Agreement shall report to and bill Consultant directly. Consultant shall be solely responsible for the breach, performance or nonperformance of any subcontractor. 10. Force Majeure City and Consultant agree that Consultant shall not be liable for any delay or inability to perform this Agreement, directly or indirectly caused by or resulting from strikes, labor troubles, accidents, fire, flood, breakdowns, war, riot, civil commotion, lack of material, delays of transportation, acts of God or other cause beyond reasonable control of Consultant and the City. 11. Data Practices Consultant, its agents, employees and any subcontractors of Consultant in providing all services hereunder, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as amended, and Minn. Rules promulgated pursuant to Ch. 13. The Consultant agrees to hold the City, its officers, department heads and employees harmless from any claims resulting from the ConsultantÓs unlawful disclosure, failure to disclose, or use of data protected under state and federal laws. 12. Termination Page 4 of 6 Council Packet Page Number 102 of 226 G10, Attachment 1 This Agreement may be terminated by either party, with or without cause, upon thirty (30) days written notice to Consultant or the Authorized Agent of the City, subject to the Minnesota Rules of Professional Conduct. 13. Independent Contractor It is agreed that nothing contained in this Agreement is intended or should be construed as creating the relationship of copartner, joint ventures, or an association with the City and Consultant. Consultant is an independent contractor and neither it, its employees, agents, subcontractors nor representatives shall be considered employees, agents or representatives of the City. Except as otherwise provided herein, Consultant shall maintain, in all respects, its present control over the means and personnel by which this Agreement is performed. From any amounts due Consultant, there shall be no deduction for federal income tax or FICA payments nor for any state income tax, nor for any other purposes which are associated with an employer/employee relationship unless otherwise required by law. Payment of federal income tax, FICA payments, state income tax, unemployment compensation taxes, and other payroll deductions and taxes are the sole responsibility of Consultant. 14. Notices Any notices to be given under this agreement shall be given by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed to Consultant at its address stated herein, and to the authorized agent of the City at the address stated herein. 15. Controlling Law The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this agreement, the legal relations between the parties and performance under the agreement. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located within the City of Maplewood, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this contract is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 16. Successors and Assigns The City and Consultant, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this agreement. Neither the City nor Consultant shall assign, sublet, or transfer any interest in this agreement without prior written consent of the other. Page 5 of 6 Council Packet Page Number 103 of 226 G10, Attachment 1 17. Changes The parties agree that no change or modification to this agreement, or any attachments hereto, shall have any force or effect unless the change is reduced to writing, dated, and made part of this agreement. The execution of the change shall be authorized and signed in the same manner as for this agreement. 18. Separability In the event any provision of this agreement shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or non-enforceability would cause the agreement to fail its purpose. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 19. Entire Agreement It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the City and Consultant relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF MAPLEWOOD MADDEN GALANTER HANSEN, LLP By By Melinda Coleman Susan K. Hansen City Manager Date:____________________ Date: 12/11/2023 By:______________________________ Mayor Marylee Abrams Date Page 6 of 6 Council Packet Page Number 104 of 226 G11 CITY COUNCIL STAFF REPORT Meeting Date January 22, 2024 REPORT TO:Melinda Coleman REPORT FROM:Michael Mondor,Fireand EMSChief PRESENTER:Michael Mondor, Fire and EMS Chief AGENDA ITEM: Purchase of Powerload Stretcher Loading System for Ambulances Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The fire department utilizes a Powerload stretcher loading system in all of the department’s ambulances. The existing equipment is beyond its useful life and needs to be replaced. Recommended Action: Motion to approve the purchase of six Powerload stretcher loading systems for department ambulances. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $145,652.40 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset Mgmt.Environmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Maintaining the department’s fleet and equipment aligns with the City’s asset management goals. Utilizing best practices and technology enhances patient and provider safety and increases the organizations operational effectiveness. Background The fire department currently utilizes the Powerload technology in each of the department’s ambulances. These devices help lift the stretcher, with the patient safely into the ambulance. The useful life of these devices is 7 years and the manufacturer recommends replacement after seven years of use. Additionally, the maintenance costs of these devices has increased significantly over the past two years as the devices have aged. According to the Center for Disease Control and Prevention and the National Institute for Occupational Safety (CDC) and Health (NIOSH), one of the most common injury risks faced by Council Packet Page Number 105 of 226 G11 Emergency Medical Services (EMS) workers is sprains and strains due to overexertion (CDC, 2020). One of the key recommendations to prevent these injuries includes practicing safe lifting through the use of proper equipment and body mechanics (CDC, 2020). The Maplewood Fire Department has adopted technology that reduces the amount of lifts that providers have to make in the process of providing care and the purchase of this equipment would allow for the department to continue to follow industry best practices in an effort to reduce the number of these types of injuries. These devices improve patient and provider safety and provide consistency in patient handling and enhance patient comfort during transport. The devices enhance on-scene efficiency and reduce the amount of physical exertion required when removing and placing the stretcher in the back of the ambulance. The fire department’s utilizes Stryker stretchers in all of its ambulances and the loading system is proprietary, hence one quotation was received. References: EMS-INFOGRAPHIC-122817-508 (cdc.gov) EMS Workers - Injury and Illness Data | NIOSH | CDC Attachments 1.Stryker Quotation Council Packet Page Number 106 of 226 G11, Attachment 1 Nbqmfxppe!QpxfsMpbet!.!233334 Rvpuf!Ovncfs;219511:2 Wfstjpo;2 Qsfqbsfe!Gps;NBQMFXPPE!GJSF!FNTSfq;Fmj{bcfui!Sffn Buuo;Fnbjm;fmj{bcfui/sffnAtuszlfs/dpn Qipof!Ovncfs;)425*964.388: Rvpuf!Ebuf;1202703135 Fyqjsbujpo!Ebuf;1204203135 Dpousbdu!Tubsu;2303303134 Dpousbdu!Foe;2303203135 Frvjqnfou!Qspevdut; $QspevduEftdsjqujpoV0NRuzTfmm!QsjdfUpubm 2/174:116661112NUT!QPXFS!MPBEQDF7%38-:37/43%278-668/9: Frvjqnfou!Upubm;%278-668/:3 Usbef!JoDsfeju; QspevduEftdsjqujpoRuzDsfeju!Fb/Upubm!Dsfeju US.TQM.QMUSBEF.JO.TUSZLFS!QPXFS!MPBE!UPXBSET!QVSDIBTF7.%5-111/11.%35-111/11 PG!QPXFSMPBE Qsjdft;!Jo!fggfdu!gps!41!ebzt Ufsnt;!Ofu!41!Ebzt 2 TuszlfsNfejdbm.BddpvoutSfdfjwbcmf.bddpvoutsfdfjwbcmfAtuszlfs/dpn.QPCPY:4419.Dijdbhp-JM71784.4419 Council Packet Page Number 107 of 226 G11, Attachment 1 Nbqmfxppe!QpxfsMpbet!.!233334 Rvpuf!Ovncfs;219511:2 Wfstjpo;2 Qsfqbsfe!Gps;NBQMFXPPE!GJSF!FNTSfq;Fmj{bcfui!Sffn Buuo;Fnbjm;fmj{bcfui/sffnAtuszlfs/dpn Qipof!Ovncfs;)425*964.388: Rvpuf!Ebuf;1202703135 Fyqjsbujpo!Ebuf;1204203135 Dpousbdu!Tubsu;2303303134 Dpousbdu!Foe;2303203135 Ufsnt!boe!Dpoejujpot; iuuqt;00 ufdixfc/tuszlfs/dpn0Ufsnt`Dpoejujpot0joefy/iunm/ 3 TuszlfsNfejdbm.BddpvoutSfdfjwbcmf.bddpvoutsfdfjwbcmfAtuszlfs/dpn.QPCPY:4419.Dijdbhp-JM71784.4419 Council Packet Page Number 108 of 226 J1 CITY COUNCILSTAFF REPORT Meeting Date January 22, 2024 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for 2024 Maplewood Street Improvements, City Project 23-08 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood Engineering Department prepares a feasibility report prior to project design for municipal public improvement project in accordance with State Statute 429. The report is an essential element in the public improvement process, as it provides detailed information on the existing site conditions, the proposed improvements, resident input, special assessments, project costs, project financing, a tentative schedule, and recommendations on the feasibility of the improvements. Accepting the feasibility report and ordering the public hearing is one of the first steps in the public improvement process. Recommended Action: Motion to approve a Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 12, 2024 for the 2024 Maplewood Street Improvements, City Project 23-08. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $10,878,200 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The proposed funding plan includes a combination of Special Benefit Assessments, Street Revitalization Fund, the Environmental Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, G.O. Improvement Bonds, and the W.A.C. Fund. Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Council Packet Page Number 109 of 226 J1 The streets proposed for reconstruction under the project represent an important part of the City’s infrastructure, serving as a connection to and from residential properties, businesses and other points of interest. The city streets and utilities included in the project have deteriorated beyond the point of regular annual maintenance and are in need of replacement. Background The Feasibility Report for the 2024 Maplewood Street Improvements, City Project 23-08, is complete and available in the office of the City Engineer as well as on the project web page. A copy has been included as an attachment in the council report. The report includes information on the existing site conditions, proposed improvements, anticipated schedule, costs, financing and recommendations. The city streets included in the 2024 Maplewood Street Improvements total approximately 4.30 miles in length. The project includes two areas; the East Shore Drive area and the Cypress- Maplewood Drive area. The East Shore Drive area is generally bounded by Frost Avenue to the north, Lake Phalen to the west, Larpenteur Avenue to the south, and Birmingham Street to the east. The Cypress-Maplewood Drive area is generally bounded by Beam Avenue to the north, Keller Parkway to the west, Gervais Avenue to the south, and Hazelwood Avenue to the east. This project is a part of the 2024 – 2028 Maplewood Capital Improvement Plan (CIP). If the project moves forward through the approval process and the City Council awards a construction contract, construction would begin in June of 2024. The existing street pavement and aging utility infrastructure on the project streets present an ongoing maintenance problem for the City of Maplewood Street and Utility Departments. Of the infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. The condition of the existing street also represents a decreased level of service for the residents of Maplewood, with the City receiving complaints from area residents about substandard street conditions. The project streets have a combined average PCI rating of 32/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). This project would include the following improvements: Pavement Rehabilitation Type Improvement Streets: Full depth reclamation (essentially grinding and mixing) of existing pavement and underlying aggregate base Removal of excess reclaim material to accommodate new pavement section Full replacement of asphalt pavement section Spot replacement of severely deteriorated concrete curb and gutter Roadway subgrade soil corrections as necessary Upgrade of existing pedestrian features to ADA compliance Saw & seal of control joints for the new bituminous pavement Replacement of outdated utility surface castings/lids and failing structures Installation of sacrificial anodes on existing water mains Restoration of driveways, turf and landscape features impacted by the project Full Reconstruction Type Improvement Streets: Full removal of existing pavement and underlying aggregate base Full replacement of asphalt pavement section Council Packet Page Number 110 of 226 J1 Construction of all new concrete curb and gutter Subgrade soil corrections based on soil boring data Improvements to the existing pedestrian features Saw & seal of control joints for the new bituminous pavement Installation on sacrificial anodes on proposed and existing water mains Utility improvements to include the installation of new storm sewer structures and piping, replacement of cast iron water main, and replacement of select sanitary sewer services Water quality improvements to include residential rain water gardens, infiltration basins, or underground infiltration basins where feasible Restoration of driveways, turf and landscape features impacted by the project Additional Improvements: Sanitary sewer lining of deteriorating mains throughout the City Fog seal pavement of a past project area streets In 2022, the City of Maplewood Sanitary Sewer Department performed televising and manhole inspections of the sewer system within the project streets. Based on the results of the reports, staff are recommending repairs to select sewer services which have had a history of root infiltration. The majority of these services are located in the East Shore Drive area of the project. Staff also recommend upgrading existing surface castings to the current standard and replacing failing manhole adjustment rings as needed. Saint Paul Regional Water Services (SPRWS) has identified approximately 2,600-feet of cast iron water main which needs to be removed and replaced as a part of the project. The water main work would be done under the project contract, with the costs associated with this work being reimbursed to the City by SPRWS. SPRWS is also recommending sacrificial anodes be installed on all new water mains and existing water mains in the Cypress-Maplewood Drive area of the project. Sacrificial anodes improve corrosion resistance and break susceptibility of the water mains they are attached to. Some project streets lack an adequate storm sewer system, while others have an effective system currently in place. Depending on the project street, installation of new storm sewer piping and structures may be needed or repairs to the existing system may be needed. On streets with new storm sewer systems proposed, water quality and rate control improvements will be implemented where possible. Based on the existing conditions, staff are recommending the East Shore Drive area storm sewer system be expanded and replaced as necessary. The Cypress- Maplewood Drive area has an adequate storm sewer system in place, staff recommend only replacing failing structures and pipes as necessary. Neighborhood Correspondence On July 24, 2023, the Maplewood City Council ordered the preparation of a feasibility study for the 2024 Maplewood Street Improvements. On August 1, 2023, a letter was mailed to the residents in the project areas to provide information on the council’s action and to notify them about preliminary engineering activities would begin during the fall of 2023. Staff mailed informational packets to impacted residents on November 30, 2023. The packet informs project residents about a number of topics including street construction frequently asked questions (FAQ), assessments, and included a Neighborhood Meeting #1 Invitation. Council Packet Page Number 111 of 226 J1 The first informational neighborhood meeting for the East Shore Drive area was held virtually on December 14, 2023. Staff mailed out the invitation to 147 property owners with 11 attending the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of the conversation revolved around speeding concerns, pavement condition, project timeline, boulevard tree impacts, public involvement process, resident notification, proposed improvements, drainage concerns, sidewalks, roadway widths and assessments. Following the meeting, staff posted the meeting minutes and the presentation slides on the project website for residents and the public to view. The first informational neighborhood meeting for the Cypress-Maplewood Drive area was held virtually on December 13, 2023. Staff mailed out the invitation to 141 property owners affected by the construction project with approximately 6 attending the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of the conversation revolved around impacts to utilities, property access during construction, current pavement conditions, general construction process, proposed improvements, drainage concerns, speeding concerns, street lights, potential tree impacts and assessments. Staff posted the meeting minutes and the presentation slides on the project website for residents and the public to view. Following the first neighborhood meetings, Staff reviewed the City’s Comprehensive Plan, Parks Master Plan, and Living Streets Policy to see what additional guidance these documents could provide for sidewalks and trails in the project area. These guiding documents did not call for any additional sidewalks or trails within either project area. After considering all of this information, along with the feedback heard from residents, staff is not recommending any new sidewalks be installed as a part of the project. On December 20, 2023, residents were mailed an informational letter on how to access and use the InputID tool, which is located on the project website. The system is ‘social-media like’, with the ability to add comments on the map and the ability to like or dislike comments. Staff have received many questions and comments about the project on this online tool. Staff will continue to monitor these comments throughout the design process. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input. The second neighborhood meeting will be scheduled prior to the public hearing. Also, a project survey has been sent out to the full reconstruction areas of the project to solicit additional feedback from area residents. The timing of the second neighborhood meeting provides residents with the opportunity to hear about the latest project developments and to have their questions answered prior to the public hearing. Assessments An independent appraisal firm has been hired to provide an opinion of special benefit received by properties within the project area. This information will ultimately be utilized to determine the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized at this time to generate a preliminary assessment roll. Council Packet Page Number 112 of 226 J1 Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the type(s) improvement. Ultimately the special benefit appraisal report will determine the final assessment amounts for the properties proposed to be assessed as a part of the project. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential o Full Reconstruction Rate, Single Family Unit = $6,600/Unit o Partial Reconstruction Rate, Single Family Unit = $4,950/Unit o Pavement Rehabilitation Rate, Single Family Unit = $3,450/Unit o Pavement Rehabilitation Rate, Duplex Rate = $1,955/Unit Commercial/Multi-Family o Pavement Rehabilitation Rate = $69.00/Front-Foot The assessment hearing is currently proposed to be held in September of 2024. Estimated Project Cost The total estimated project cost is $10,878,200 and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount % of Total Street Improvements$6,458,000 59% Drainage Improvements $2,820,000 26% Sanitary Sewer Improvements $430,000 4% Water System Improvements $1,170,200 11% Total Estimated Project Cost: $10,878,200 100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul Regional Water, Ramsey-Washington Metro Watershed District, and the W.A.C. Fund. An update to the financing plan will be provided after the special benefits appraisal is received. Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $4,759,300 43% Street Revitalization Fund $658,100 6% Environmental Utility Fund $2,156,000 20% Ramsey-Washington Metro Watershed District$125,000 1% Sanitary Sewer Fund $430,000 4% Water Area Fund (WAC) $83,400 1% St. Paul Regional Water Services $1,086,800 10% Special Benefit Assessments $1,579,600 15% Council Packet Page Number 113 of 226 J1 Total Estimated Project Funding: $10,878,200 100% The total estimated project cost is roughly $58,000 higher than the approved CIP. This is due to higher than anticipated watermain replacement costs and drainage improvement costs at the feasibility level versus the CIP. These additional costs will be covered by contributions from Saint Paul Regional Water Services and the Ramsey-Washington Metro Watershed District. Overall bonding levels are estimated to be roughly $34,000 less than the CIP estimate. The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Project Schedule The following is a tentative schedule for City Project 23-08 should it be determined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study 7/24/2023 Neighborhood Meeting #1 (Maplewood Drive-Cypress Area only)12/13/2023 Neighborhood Meeting #1 (East Shore Drive Area only)12/14/2023 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/22/2024 Authorize Preparation of Plans & Specifications Neighborhood Meeting #2 (East Shore Drive Area & Maplewood Drive-2/7/2024 Cypress Area) City Council Meeting | Public Hearing & Order Improvement 2/12/2024 City Council Meeting | Approve Plans and Specifications, Authorize 3/25/2024 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening4/19/2024 City Council Meeting | Award Contract 5/13/2024 Neighborhood Meeting #3 (East Shore Drive Area only)May 2024 Neighborhood Meeting #3 (Maplewood Drive-Cypress Area only)May 2024 Begin Construction June 2024 City Council Meeting | Accept Assessment Roll & Order Assessment 8/12/2024 Hearings Neighborhood Meeting #4 (East Shore Drive Area & Maplewood Drive-9/4/2024 Cypress Area) City Council Meeting | Assessment Hearing and Adopt Assessment Roll 9/9/2024 Complete Construction November 2024 Assessments Certified to Ramsey County November 2024 Attachments 1. Resolution Accepting Feasibility Study 2. Project Location Map 3. Feasibility Report 4. Presentation Slides Council Packet Page Number 114 of 226 J1, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adopted July 24, 2023, a report has been prepared by the City Engineering Division with reference to the improvement of the Maplewood 2024 nd Street Improvements, City Project 23-08, and this report was received by the council on January 22 , 2024. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the 2024 Maplewood Street Improvements, City Project 23-08 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total project cost of $10,878,200. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $10,878,200 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $4,759,30043% Street Revitalization Fund $658,1006% Environmental Utility Fund$2,156,00020% Ramsey-Washington Metro Watershed District $125,0001% Sanitary Sewer Fund$430,0004% Water Area Fund (WAC) $83,4001% St. Paul Regional Water Services (SPRWS)$1,086,80010% Special Benefit Assessment$1,579,60015% Total Estimated Project Funding:$10,878,200100% th 4.A public hearing shall be held on such proposed improvement on the 12day of February, 2024 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. nd Approved this 22day of January, 2024 Council Packet Page Number 115 of 226 J1, Attachment 2 Council Packet Page Number 116 of 226 J1, Attachment 3 FEASIBILITY REPORT 2024 MAPLEWOOD STREET IMPROVEMENTS CITY PROJECT, 23-08 East Shore Drive Area: Adele Street, East Shore Court, East Shore Drive, Fenton Avenue, Gordon Avenue, Ide Street, Phalen Place, Ripley Avenue, Sophia Avenue, Walter Street Cypress-Maplewood Drive Area: Adele Street, Connor Avenue, Cypress Street, Demont Avenue, Duluth Street, Edgehill Court, English Street, Hilltop Court, Maplewood Drive, Sextant Avenue I hereby certifythat this report was prepared byme or under my direct supervision and thatI am a duly Licensed Professional Engineer underthe laws ofthe State of Minnesota. SIGNATURE: ____________________________ Jonathon E. Jarosch, P.E. Date: _______________________ License No.49105 Document Prepared by: Tyler M. Strong, E.I.T. Council Packet Page Number 117 of 226 J1, Attachment 3 Table of Contents Executive Summary ......................................................................................................................... 1 Project Summary .......................................................................................................................... 1 Project Cost ................................................................................................................................. 2 Proposed Financing ..................................................................................................................... 2 Schedule ...................................................................................................................................... 3 East Shore Drive Area ..................................................................................................................... 4 Introduction .................................................................................................................................. 4 Correspondence........................................................................................................................... 4 Property Owner Concerns ........................................................................................................ 5 Existing Conditions ....................................................................................................................... 5 Street History ........................................................................................................................... 5 Pavement Condition ................................................................................................................. 6 Geotechnical Summary .......................................................................................................... 16 Existing Curb .......................................................................................................................... 17 Existing Utilities ...................................................................................................................... 18 Proposed Improvements ............................................................................................................ 19 Living Streets Î Street Widths, Sidewalks, and Geometrics .................................................... 19 Street Reconstruction Means & Methods ............................................................................... 20 Concrete Curb and Gutter ...................................................................................................... 21 Pedestrian Improvements ....................................................................................................... 22 Storm Sewer .......................................................................................................................... 23 Water Main ............................................................................................................................. 23 Sanitary Sewer ....................................................................................................................... 24 Lighting .................................................................................................................................. 24 Private Utilities ....................................................................................................................... 24 Erosion Control ...................................................................................................................... 24 Traffic Control and Access ..................................................................................................... 25 Additional Project Improvements ............................................................................................ 25 Cypress-Maplewood Drive Area ..................................................................................................... 26 Introduction ................................................................................................................................ 26 Correspondence......................................................................................................................... 26 Property Owner Concerns ...................................................................................................... 27 Existing Conditions ..................................................................................................................... 27 Street History ......................................................................................................................... 27 Pavement Condition ............................................................................................................... 28 Geotechnical Summary .......................................................................................................... 38 Existing Curb .......................................................................................................................... 38 Council Packet Page Number 118 of 226 J1, Attachment 3 Existing Utilities ...................................................................................................................... 39 Proposed Improvements ............................................................................................................ 39 Street Reconstruction Means & Methods ............................................................................... 39 Concrete Curb and Gutter ...................................................................................................... 40 Pedestrian Improvements ....................................................................................................... 40 Utility Upgrades and Repairs .................................................................................................. 40 Lighting .................................................................................................................................. 41 Private Utilities ....................................................................................................................... 41 Erosion Control ...................................................................................................................... 41 Traffic Control and Access ..................................................................................................... 41 Project Cost ............................................................................................................................... 42 Cost Recovery ........................................................................................................................... 42 Schedule .................................................................................................................................... 43 Conclusions & Recommendations .............................................................................................. 44 Appendix A .................................................................................................................................... 45 Exhibit 1 Î Project Location Map Exhibit 2 Î Improvement Type Map Exhibit 3 Î Sidewalk Map Exhibit 4 Î Geotechnical Summary Exhibit 5 Î Subwatershed Map Exhibit 6 Î Living Streets, Streetscapes Exhibit 7 Î Street Width Layout Exhibit 8 Î B618 Curb & Gutter Detail Exhibit 9 Î Cost Estimate Exhibit 10 Î Preliminary Assessment Roll Exhibit 11 Î Preliminary Assessment Map Council Packet Page Number 119 of 226 Executive Summary J1, Attachment 3 2024 MAPLEWOOD STREET IMPROVEMENTS CITY PROJECT, 23-08 EXECUTIVE SUMMARY East Shore Drive Area: Adele Street, East Shore Court, East Shore Drive, Fenton Avenue, Gordon Avenue, Ide Street, Phalen Place, Ripley Avenue, Sophia Avenue, Walter Street Cypress-Maplewood Drive Area: Adele Street, Connor Avenue, Cypress Street, Demont Avenue, Duluth Street, Edgehill Court, English Street, Hilltop Court, Maplewood Drive, Sextant Avenue Project Summary This feasibility report has been prepared for the 2024 Maplewood Street Improvements, City Project 23-08.The project includes two areas;the East Shore Drive area and the Cypress-Maplewood Drive area.A map of the project areas is shown in Exhibit 1.The streetsto be improvedtotal approximately 4.30miles in length. The East Shore Driveareais generally boundedbyFrost Avenueto the north, Lake Phalento the west, Larpenteur Avenueto the south, and Birmingham Streetto theeast.The Cypress-Maplewood Drive area is generally bounded by Beam Avenue to the north, Keller Parkway to the west, Gervais Avenue to the south, and Hazelwood Avenue to the east. This project is a part ofthe 2024 Î 2028 Maplewood Capital Improvement Plan (CIP). After review and approval from City Council, construction would begin in Juneof 2024. A map showing what type of improvement each street is proposed to receive is shown in Exhibit 2 and is further described below. Pavement Rehabilitation Streets: Full depth reclamation (FDR) of existing pavement and underlying aggregate base Removal of excess reclaim material to accommodate new pavement section Full replacement ofasphalt pavementsection Spot replacement of severely deteriorated concrete curb and gutter Roadway subgrade soil corrections as necessary Upgradeof existing pedestrian featuresto ADA compliance Saw & seal of control joints for the new bituminous pavement Replacement of outdatedutility surface castings and failing structures Installation of sacrificial anodes on existing water mains Restoration of driveways, turf and landscape features impacted by the project Full Reconstruction Streets: Full removalof existing pavementand underlying aggregate base Full replacement of asphalt pavementsection Construction of all new concrete curb and gutter Subgradesoilcorrectionsbased on soil boring data Improvements to theexisting pedestrian features Saw & seal of control joints for the new bituminous pavement Installation on sacrificial anodes on proposed and existing water mains Utility improvementstoincludetheinstallation of new storm sewer structures and piping, replacement of cast iron water main,andreplacement of select sanitary sewer services Water quality improvementsto includeresidential rain water gardens, infiltration basins, or 1 Council Packet Page Number 120 of 226 Executive Summary J1, Attachment 3 underground infiltration basins where feasible Restoration of driveways, turf and landscape features impacted by the project Sanitary sewer lining of deteriorating mainswithin the projectareaandthroughout the City Fog sealpavement of a past projectarea streets Project Cost The estimated costs include a 10% construction contingency and a 12% allowance for geotechnical, legal, and fiscal expenses. Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$6,458,00059% Drainage Improvements$2,820,00026% Sanitary Sewer Improvements$430,0004% Water System Improvements$1,170,20011% Total Estimated Project Cost:$10,878,200100% Proposed Financing The improvements are proposed to befinanced through Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul Regional Water Services (SPRWS), Street RevitalizationFund, Ramsey-Washington Metro Watershed Districtand Water Area Fund. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total General Obligation (G.O.) Improvement Bonds$4,759,30043% Street Revitalization Fund$658,1006% Environmental Utility Fund$2,156,00020% Ramsey-Washington Metro WatershedDistrict$125,0001% Sanitary Sewer Fund$430,0004% Water Area Fund (WAC)$83,4001% St. Paul Regional Water Services (SPRWS)$1,086,80010% Special Benefit Assessment$1,579,60015% Total Estimated Project Funding:$10,878,200100% 2 Council Packet Page Number 121 of 226 Executive Summary J1, Attachment 3 Schedule Thefollowingis a tentativeschedulefor City project 23-08. Project MilestoneDate Order Preparation of Feasibility Study7/24/2023 Neighborhood Meeting #1(Maplewood Drive-Cypress Areaonly)12/13/2023 Neighborhood Meeting #1 (East Shore Drive Areaonly)12/14/2023 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/22/2024 Authorize Preparation of Plans & Specifications Neighborhood Meeting #2 (East Shore Drive Area& Maplewood Drive-2/7/2024 Cypress Area) City Council Meeting | Public Hearing & Order Improvement2/12/2024 City Council Meeting | Approve Plans and Specifications, Authorize 3/25/2024 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening4/19/2024 City Council Meeting | Award Contract5/13/2024 Neighborhood Meeting #3 (East Shore Drive Areaonly)May 2024 Neighborhood Meeting #3 (Maplewood Drive-Cypress Areaonly)May 2024 Begin ConstructionJune 2024 City Council Meeting | Accept Assessment Roll & Order Assessment 8/12/2024 Hearings Neighborhood Meeting #4 (East Shore Drive Area& Maplewood Drive-9/4/2023 C ypress Area) City Council Meeting | Assessment Hearing and Adopt Assessment Roll9/9/2024 Complete Construction November 2024 Assessments Certified to Ramsey CountyNovember 2024 3 Council Packet Page Number 122 of 226 East Shore Drive Area J1, Attachment 3 EAST SHORE DRIVEAREA Adele Street, East Shore Court, East Shore Drive, Fenton Avenue, Gordon Avenue, Ide Street, Phalen Place, Ripley Avenue, Sophia Avenue, Walter Street Introduction On July 24, 2023, the Maplewood City Council ordered the preparation of a feasibility study for the 2024 Maplewood Street Improvements. The project includes two different areas;the East Shore Drive area and the Cypress-Maplewood Drive area. The total length of streets to be improved is 4.30 miles. This project is a part of the 2024 Î 2028 Maplewood Capital Improvement Plan (CIP). After review and approval from City Council, construction would begin in June of 2024. A map of the two project areas is shown in Exhibit 1. The East Shore Drive area is 2.33 miles in length and is generally bounded by Frost Avenue to the north, Lake Phalen to the west, Larpenteur Avenue to the south, and Birmingham Street to the east. A map showing what type of improvement each street is proposed to receive is shown in Exhibit 2. The existing street pavement and aging utility infrastructure in the East Shore Drive area of the projectpresents an ongoing maintenance problem for the Maplewood Street and Utility Departments. Of the infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. Correspondence On July 24, 2023, the Maplewood City Council ordered the preparation of a feasibility study for the 2024 Maplewood Street Improvements. On August 1, 2023, a letter was mailed to the residentsin the project areasto provide information on the councilÓs action andto notify themabout preliminary engineeringactivitieswould begin during the fall of 2023. Staff mailed informational packets to impacted residents on November 30, 2023. The packet informs project residents about a number of topics including; street construction frequently asked questions (FAQ), informational assessment handout andthe Neighborhood Meeting#1Invitation. The first informational neighborhood meetingfor the East Shore Drive areawasheldvirtually on December 14, 2023. Staff mailed out the invitation to 147 property ownerswith 11 attendingthe meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of the conversation revolved around speeding concernson East Shore Drive, pavement condition, project timeline,boulevard tree impacts,public involvement process, resident notification,proposed improvements, drainage concerns, sidewalks, roadway widths and assessments. Followingthe meeting, staff posted the meeting minutes and the presentation slides on the project website for residents to view. Following the first neighborhood meeting, Staff reviewed the CityÓs Comprehensive Plan, Parks Master Plan,and Living Streets Policy to see what additional guidance these documents could provide for sidewalks and trails in the project area. Staff have mapped the location of the existing sidewalks and trails in thearea in Exhibit 3. These guidingdocuments did not call for any additional sidewalks or trails within the project area. After considering all of this information, along with the 4 Council Packet Page Number 123 of 226 East Shore Drive Area J1, Attachment 3 feedback heard from residents, staff isnot recommending any new sidewalks be installed as a part of the project. Similar topast projects, the City utilized InputID to garner further resident feedback.On December 20, 2023, residents weremailed an informational letter on how to access and use the InputID tool, which is located on the project website.The system is Òsocial-media likeÓ, with the ability toadd comments on themap and the ability tolike or dislike comments. Staff have received many questionsand commentsabout the project on this online tool. Some of these comments included concerns regarding speeding and pedestrian safety along East Shore Drive, drainage concerns, comments on the poor condition of the street pavement, the need for additional street lighting, and requests for additional traffic signs.Staff will continue to monitor thesecomments throughout design Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chancesto provide input. The secondneighborhood meeting is scheduled prior to the public hearing. The timing of this meetingprovides residents withtheopportunity to hear about the latest project developments and to have their questions answered prior tothe public hearing. Property Owner Concerns Speeding: A few comments were received from residents about the frequency of speeding vehicles along East Shore Drive. Staff will look at options during design to promote lower speeds. Typically, this would include narrowing the street width and lane striping to make the roadway feel more constricted. The City also can use its mobile speed display sign to help grab the driverÓsattention to their current speed. Enforcement by the Police Department is another tool that can help with the more unreasonable drivers. Tree Impacts: Staff received a few comments at Neighborhood Meeting #1 about how the project would impact boulevard trees. The City sees boulevard trees as a valuable asset to neighborhoods. During design we do everything we can to design around them to minimize the need for removal.If there is not a way to construct the street and utilities without impacting a boulevard tree we will reach out to the property owner andwork with them on the removal and offer a replacement tree. All boulevard ash trees willbe removed as a part of the project due to the impacts of the emerald ash borer. Water Quality Improvements: Staff received a few questions regarding what would be done as a part of the project to improve the quality of water entering Lake Phalenand local ponding areas. This project will be designed to meet the water quality requirements of the Ramsey Washington Metro Watershed District and the City of Maplewood. Features like rain gardens, underground infiltration systems, pretreatment structures and reduction of impervious surfaces will be utilized to reduce the amount of runoff and improve the qualityof waterentering the lake. Existing Conditions StreetHistory TheEast Shore Drive areaproject streets were constructed in the1950Ós,1960Ós, 1970Ósand 1980Ós as water and sewer was extended to the areato serviceresidentialproperties. After the 1980Ós, a few projects were conducted in the areas focused on maintaining street pavement, 5 Council Packet Page Number 124 of 226 East Shore Drive Area J1, Attachment 3 replacing failing utilities and adding new utilities to facilitate development. Themajoritystreets included in the project are classified as local streets. Local streets provide conveyance for vehicle traffic betweenproperties and nearbyhigher trafficcollector type streets such as East Shore Drive, Frost Avenue, County Road C and Larpenteur Avenue.The majority of the project streets carry traffic volumes less than 1,000 vehicles per day, withEast Shore Drive being an exception. All streets are signedor designated as30 MPH. Widths of existing streets vary slightly and are somewhat irregular with respect to their lengths. Table A summarizes the average widths of all existing streets. The averages are based on new topographic data taken in2023 and measurements along each street length. Where concrete curb and gutter is present, widths are measured from toe-of-curb to toe-of-curb. Where concrete curb and gutter is not present, widths are measured from the edges of theasphalt pavement. Table A: Existing Street Widths 2024 Maplewood StreetImprovements East Shore Drive Area StreetFrom/ToAverage Width (ft.) Adele StreetEast Shore Drive/Cul-de-sac26 Adele StreetFrost Avenue/Dead-end29 East Shore CourtEast Shore Drive/Park area26 East Shore DriveFrost Avenue/East Shore Court33 East Shore DriveEast Shore Court/Sophia Avenue28 East Shore DriveSophia Avenue/Larpenteur Avenue30 Fenton AvenueWalter Street/Phalen Place28 Gordon AvenueAdele Street/Phalen Place24 Ide StreetSophia Avenue/Ripley Avenue29 Phalen PlaceFrost Avenue/Sophia Avenue27 Phalen PlaceSophia Avenue/Dead end24 Ripley AvenueEast Shore Drive/Edward Street28 Sophia AvenueBirmingham Street/Clarence Street27 Sophia AvenueEast Shore Drive/Edward Street27 Walter StreetFrost Avenue/Gordon Avenue32 PavementCondition The streets included in the East Shore Drive area of the project total approximately 2.33 miles. The Pavement Condition Index (PCI) method was used to determine the condition of the project street pavement. The PCI method of rating pavementis based on a visual survey of the pavement and is a number between 0 and 100 indicating the condition of a roadway, with zerobeing the worst possible pavement conditionand 100 being the best possible condition (i.e. a new road). The PCI method was developed by the United States Army Corps of Engineersand is widely used in asset management and transportationcivil engineering. It is the CityÓs general goal to have 75-percent of localstreets at a rating of 70 or above. According to the pavement condition survey,theEast Shore Drive areaproject streets have a weighted average PCI rating of 31. A summary of the street segmentsand their correspondingPCI 6 Council Packet Page Number 125 of 226 East Shore Drive Area J1, Attachment 3 ratings are shownin Table B. Table B: Pavement Condition Index (PCI) 2024 MaplewoodStreet Improvements East Shore Drive Area StreetFrom/ToFeet2022PCI Adele StreetEast Shore Drive/Gordon Avenue28452 Adele StreetGordon Avenue/Cul-de-sac45722 Adele StreetFrost Avenue/Dead end45737 East Shore CourtCul-de-sac/East Shore Drive65466 East Shore DriveAdele Street/East Shore Court56716 East Shore DriveRipley Avenue/Adele Street29016 East Shore DriveLarpenteur Avenue/Sophia Avenue110816 East Shore DriveSophia Avenue/Ripley Avenue31816 East Shore DriveEast Shore Court/Frost Avenue115829 Fenton AvenueWalter Street/Phalen Place32029 Gordon AvenueRipley Avenue/Phalen Place25438 Gordon AvenueAdele Street/Walter Street36937 Gordon AvenueWalter Street/Ripley Avenue24433 Ide StreetSophia Avenue/Ripley Avenue65835 Phalen PlaceGordon Avenue/Ripley Avenue23731 Phalen PlaceRipley Avenue/Fenton Avenue77228 Phalen PlaceDead end/Sophia Avenue27429 Phalen PlaceFenton Avenue/Frost Avenue46128 Phalen PlaceSophia Avenue/Gordon Avenue25039 Ripley AvenuePhalen Place/Edward Street31843 Ripley AvenueEast Shore Drive/Gordon Avenue36652 Ripley AvenueGordon Avenue/Phalen Place14536 Sophia AvenueIde Street/Birmingham Street33033 Sophia AvenuePhalen Place/Edward Street31636 Sophia AvenueEast Shore Drive/Phalen Place24218 Sophia AvenueClarence Street/Ide Street33018 Walter StreetGordon Avenue/Fenton Avenue63928 Walter StreetFenton Avenue/Frost Avenue46137 Total Length (Miles) = 2.33 Weighted Average 2022PCI =31 The existing streets have failures including, but not limited to, transverse and edge cracking, medium to high severity patching, fatigue (alligator) cracking, severe block cracking, and potholes. A number of areas within the street section have water pooling in them as well. These puddles undergo freeze thaw cycles in the winter, which deteriorates the pavement at a faster rate.Figures 1 - 8 on thefollowing pages display pictures of the level of pavement deterioration on these streets. The pictures provide anaccuraterepresentation of the current state of pavement condition throughout the neighborhood. 7 Council Packet Page Number 126 of 226 East Shore Drive Area J1, Attachment 3 Adele Street (East Shore Drive to Dead-End) FIGURE 1: Pavement Condition ofthe East Shore Drive Area Streets 8 Council Packet Page Number 127 of 226 East Shore Drive Area J1, Attachment 3 East Shore Drive/Sophia Avenue Intersection FIGURE2:PavementConditionoftheEastShoreDriveAreaStreets 9 Council Packet Page Number 128 of 226 East Shore Drive Area J1, Attachment 3 East Shore Drive FIGURE 3: Pavement Condition ofthe East Shore Drive Area Streets 10 Council Packet Page Number 129 of 226 East Shore Drive Area J1, Attachment 3 Phalen Place FIGURE 4: Pavement Condition ofthe East Shore Drive Area Streets 11 Council Packet Page Number 130 of 226 East Shore Drive Area J1, Attachment 3 Ripley Avenue FIGURE 5: Pavement Condition ofthe East Shore Drive Area Streets 12 Council Packet Page Number 131 of 226 East Shore Drive Area J1, Attachment 3 Walter Street FIGURE 6: Pavement Condition ofthe East Shore Drive Area Streets 13 Council Packet Page Number 132 of 226 East Shore Drive Area J1, Attachment 3 Fenton Avenue FIGURE 7: Pavement Condition ofthe East Shore Drive Area Streets 14 Council Packet Page Number 133 of 226 East Shore Drive Area J1, Attachment 3 East Shore Drive FIGURE 8: Pavement Condition ofthe East Shore Drive Area Streets 15 Council Packet Page Number 134 of 226 East Shore Drive Area J1, Attachment 3 GeotechnicalSummary BraunIntertecCorporationwas hired to prepare a geotechnical investigationreport for the purposes of designing and constructing the roadway project. Exhibit 4 contains the summary from the geotechnicalinvestigation report. Soil Conditions: The streets in the project area were originally constructed in the 1960Ós, 1970Ós and 1980Ós as land was being developed in the area. Based on the soil boring results, fill material was transported to the site to build the roadway sub-base. The fill material varied in soil type and layer thickness. In general, the materialconsisted of sand (SP), silty sand (SM) and clayey sand/sandy clay(SC). The fill material layer thickness varies significantly. These materials are generally suitable subgrade materials for pavement support when accompanied with a suitable aggregate base layerand drainage layer in caseswhere a more clayey soil is present. Groundwater was observed in 7 of the 46borings with effective depths ranging from 6.5-feetto 13- feetbelow the ground surface. In areas where ground water levels are high, additional measures for drainage & construction must be taken into consideration. Infiltration rates will generally be moderate to low within the project area due to the presence of clay and silt in the fill material brought in when the roadway was originally constructed. Given the in-situ soil types,some areas of the projectwill benefit from the installation of drain tile at low points in the road to ensure drawdown of groundwater within the street supporting layers. Existing Pavement: Due to past construction methodsand patching of the existing pavement, thicknessesarequite irregular along each roadslength. Table C shown belowshows theaverageexisting roadway sectionon each street. Table C: Existing Pavement Section 2024 Maplewood Street Improvements East Shore Drive Area Pavement Aggregate StreetFrom/ToThickness Thickness (in)(in) East Shore Drive (Pavement Rehab.)Frost/East Shore Court5.50 East Shore Drive (Full Recon.)East Shore Court/Larpenteur7.50 East Shore CourtEast Shore Drive/Boat Launch3.750 Adele StreetFrost/East Shore Drive3.05 Walter StreetEast Shore Drive/Gordon2.58 Phalen PlaceEast Shore Drive/Dead-end2.758 Gordon AvenueAdele Street/Phalen Place2.55 Ripley AvenueEast Shore Drive/Edward3.05 Sophia Avenue (West)East Shore Drive/Edward3.08 Ide Street (Tee Area)Sophia/Ripley3.00 Sophia Avenue (Tee Area)Birmingham/Clarence5.53 *It should be noted some project streets lack an apparent aggregate base. 16 Council Packet Page Number 135 of 226 East Shore Drive Area J1, Attachment 3 Geotechnical Conclusions: Some of the project streets have aninadequate crown that allows water to pond in small depressionsand scour the pavement surface. As the street ages, depressions in the pavement trap water, subjecting the pavement to freeze-thaw pop-outs and edge cracking. This deterioration eventually forms potholes over time. Frost-sensitive soils have been discovered in a few locations throughout the project area. Under certain conditions, this can cause freeze-thaw damage to the roadway over time. If these soils are encounteredduring the construction process, it is recommended to remove and replace with a well- draining granular material.Based on soil boring results, it is recommended that a soil subcut with granular replacement be done on the following streets: East Shore Drive (East Shore Court to Larpenteur Avenue) Adele Street (Frost Avenue to Dead-End) Adele Street (Dead End to East Shore Drive) Walter Street Phalen Place Gordon Avenue Ripley Avenue Sophia Avenue (East Shore Drive to Edward Street) Sophia Avenue (Clarence to Birmingham) Ide Street (Ripley Avenue to Sophia Avenue) The majority of the streets had a full depth pavement section originally installed in the 1960Ós, 1970Ósand 1980Ós. The pavement section is past the end of its useful life.The project streets have deteriorated to the point at which routine maintenance is no longer cost-effective or even possible in some situations. Correcting the drainage problems on the streets, as well as constructing a new pavement section to the most current standards will allow for a high-quality, long-lasting roadway. ExistingCurb During a rain event,concrete curb and gutter channels storm water runofffrom streets, buildings and yardsinto the underground storm sewer system. This method of runoff conveyance is the most effective in preservingstreets due to the following: Provides a concrete supportingedge for asphalt pavements, which preventsedge cracking. Channels runoffon anon-erodible surface, which prevents erosion ofgrassyboulevard edgesand pavementduring rain events. Contains vehicle trafficand plowing to the street, whicheliminates damage to the boulevard turf. Reduces long-termcosts of pavement maintenance. Provides an improved aesthetic appearance. Existing concrete curb and gutter is present onthe following streets: East Shore Drive(Frost Avenue to East Shore Court) East Shore Drive (East Shore Court to Larpenteur Avenue) East Shore Court(Boat Launch to East Shore Drive) 17 Council Packet Page Number 136 of 226 East Shore Drive Area J1, Attachment 3 The existing curbon these streetsvaries greatlyin condition, with East Shore Drive (East Shore Court to Larpenteur Avenue) being by far inthe worst condition. Existing concrete curb and gutter is not presenton the following streets. Adele Street Gordon Avenue Walter Street Fenton Avenue Phalen Place Ripley Avenue Sophia Avenue Ide Street ExistingUtilities SanitarySewer: The majority of the sanitary sewer in the project area was installed in 1950Ós,1960Ósand1970Ós as residential properties were developed. Thesewer mains consist of 8Ñ and 10Ñ vitrified clay pipe (VCP). The project lies within MaplewoodÓs sanitary sewer Districts 21 & 26. The sewage from properties within District 21 flows west through a series of pipes and then discharges into the Metropolitan Council sewer interceptor which runs along Highway 61. The sewage from properties within District 26 flows southeast through a series of pipes then discharges into the Metropolitan Council sewer interceptor which runs along the Bruce Vento Trail.During the sanitary sewer main inspectionin 2022, Maplewood Public Works crews noted no significant issues with the sanitary sewer mainor structures on any of the project streets. There were quite a few sewer services that were identified to have significant root intrusion. Some of these had roots extending into the mainline. WaterMain: Within themunicipal sector, cast iron pipe for water main wasinstalledstarting inthe early 1900Ós to around the early1970Ós. Theinstallation of the pipe within this region was stopped toward the end of the 1970Ós, due to its susceptibility to break and leak as it aged. Whencast iron pipe ages it corrodes and becomes more brittle and susceptible to failure, whereas different types of pipe materials such as plastic(HDPE or C900) and ductile iron aremore resistantdue to the flexibility of the material. Under most scenarios, common practice is to replace all cast iron pipe under the roadway and leave in place ductile iron pipe when reconstructing a street.The water main on the project streets is currently a combination of ductile iron pipe and cast iron pipe depending on the streetand era it was constructed in. The water main pipingwithin the East Shore Drive areais owned and maintained bySt. Paul Regional Water Services (SPRWS). SPRWS records indicate existing water main pipe is cast iron on the following streets: Adele Street (East Shore Drive to ~200-feet north of Gordon Avenue) Gordon Avenue(Adele Street to Ripley Avenue) Ripley Avenue(Gordon Avenue to Edward Street) Sophia Avenue(Clarence Street to Birmingham Street) Ide Avenue(Sophia Avenue to Ripley Avenue) The rest of water main on the project is ductile iron and has been identified by SPRWS to be in good condition. 18 Council Packet Page Number 137 of 226 East Shore Drive Area J1, Attachment 3 StormSewerand Drainage: The East Shore Drive area part of theproject lies within the Ramsey-Washington Metro Watershed District(RWMWD). As seen in Exhibit 5, the projectarea contributes runoff to the Lake Phalen Subwatershed. Thewater within theLake Phalen Subwatershedultimatelyflows souththrough a series of sub-watershedswhere it finally dischargesinto the Mississippi River. On streets with existing concrete curb and gutter, with the exception of East Shore Drive along Lake Phalen, staff noted only minordeficienciesduring the storm sewer inspectionperformed in the fall of 2023. Someof theminordeficiencies observed includethedeterioration of a fewblockstorm sewer structures, failed structure adjustment rings, and broken inlet castings. On streets without concrete curb oradequatestorm sewer systems,there have been a number of drainage issues reportedby area residents. During larger storm events, current inlet and pipe capacity is not greatenoughin some areas, resulting inflooding of the street & some yards for a periodof time. Erosion of pavement edges and icing of the streets due to absence of a storm sewer system and lack of concrete curb is also of concern. The Ramsey Washington Metro Watershed notified the City of a potentialflooding issue in the neighborhood related to the wetland which lies just north of Lake Phalen and between East Shore Drive and Adele Street. Barr Engineering Co. has put together a feasibility study for the watershed and laid out a few different options to reduce the potential for flooding of adjacent building structures given the more frequent, intense rainfalls the region has received in recent years.The City of Maplewood will work with the WatershedDistrict and Barrto incorporate these drainage improvements into the project plans. Proposed Improvements Living Streets Î Street Widths, Sidewalks, and Geometrics The City of Maplewood adopted a Living Streets Policy in January of 2013. The high-levelgoals of the policy include the following: Encourage people to travel by walking or bicycling Enhance thesafety and security of streets Maximizethe infiltration of storm water Improve the quality of stormwater runoff Enhance the urban forest Reduce life cycle costs Create aesthetically appealing neighborhoods Overall, the policy promotes narrower streets, traffic calming features, pedestrian walkways where feasible, improved street aesthetics, water quality improvements and additional boulevard trees. Standard design templates for local streets were included as part of the policy and are attached in Exhibit 6. A 26 to 30-foot street width (measured from face of curb to face ofcurb) is typically utilized on local neighborhood streets. This street width has proven to be adequately wide to accommodate traffic lanes, vehicleparkingon one side of the street, and space for local pedestrians and bicyclists. This newwidth often also reduces the amount of impervious surfaceand pavement that needs to be maintained in the future. 19 Council Packet Page Number 138 of 226 East Shore Drive Area J1, Attachment 3 On streets where all new concrete gutter is proposed, implementation of the Living Streets Policy is recommended. Staff are recommending the following street widths for the East Shore Drive area. Table D: Proposed Street Widths 2024 Maplewood Street Improvements East Shore Drive Area StreetFrom/ToProposed Existing Width (ft.)Width (ft.) Adele StreetEast Shore Drive/Cul-de-sac2627 Adele StreetFrost Avenue/Dead-end2830 East Shore CourtEast Shore Drive/Park area2626 East Shore DriveFrost Avenue/East Shore Court3636 East Shore DriveEast Shore Court/Sophia Avenue2630 East Shore DriveSophia Avenue/Larpenteur Avenue2630 Fenton AvenueWalter Street/Phalen Place2829 Gordon AvenueAdele Street/Phalen Place2424 Ide StreetSophia Avenue/Ripley Avenue2829 Phalen PlaceFrost Avenue/Sophia Avenue2828 Phalen PlaceSophia Avenue/Dead end2424 Ripley AvenueEast Shore Drive/Gordon Avenue2424 Ripley AvenueGordon Avenue/Edward Street2628 Sophia AvenueBirmingham Street/Clarence Street2828 Sophia AvenueEast Shore Drive/Edward Street2828 Walter StreetFrost Avenue/Gordon Avenue2830 It should be notedthat,due to existing grades of driveways, boulevards and the proximity of retaining walls and trees to the streets throughout the neighborhood, staff have matched the proposed street widths as closelyas possible to the existing street widths. A significant narrowing of the street on East Shore Drive Between East Shore Court and Larpenteur Avenue to 26-feet is proposed due to promote slower vehicle speeds, reduce impervious surfaces adjacent to the lake, provide additional boulevard space between the street andregional Lake Phalen Trail, and allow for additional space for the future widening of the Lake Phalen Regional Trail (a goal of Saint Paul Parks and Recreation). Exhibit 7 is attached and details the streets widths for the neighborhood. Street ReconstructionMeans & Methods This project will have acombination of different construction methods (pavement rehabilitation & full reconstruction)used depending on the existing conditions of the subject street. In general, those streets where all new concrete curb and gutterisproposed will receive a full reconstruction. Those streets with concrete curb and gutterthat is in good conditionand only requiring spot replacement are proposed to receivea pavement rehabilitationtype improvement. Exhibit 2 shows which streets are proposed for full reconstruction and pavement rehabilitation. Pavement Rehabilitation: Due to the severity and frequency of pavement failures, presence of quality aggregate base 20 Council Packet Page Number 139 of 226 East Shore Drive Area J1, Attachment 3 material, acceptable subgrade soils, concrete curb and gutter and the good conditionof underlying utilities, staff are recommending the following improvements be made on pavement rehabilitation streets. Full depth reclamation (grinding/mixing) of pavement and underlying aggregate base. Removal of excess reclaim material to account forthe newpavement section. Installation of new bituminous pavement over reclaimed aggregate base material. Replacement of subgrade soils on an as needed basis. Spot replacement of structurally deteriorated concrete curb and gutter. Minor repairs to utilities. Restoration of disturbed driveways and boulevards. Full depth reclamation (FDR) is a process wherea large machine grinds and mixes the existing pavementwith the underlying aggregate material to form a newhomogenousbase material to support the road. After the road has been reclaimed, the excess material will be removed to make room for the new pavement section. The road will then be reshaped and compacted to provide adequate drainage to the adjacent curbs. Lastly, the new bituminous pavement is installed in separate layers. Full Reconstruction: Full reconstruction involves fully removing and replacing the existing roadway section and making utility improvements as necessary.Thismethod isoften utilized in conjunction with significant utility improvements. Due to the severity and frequency of pavement failures, lack of sufficient aggregate base material, poor quality/frost susceptiblesubgrade soils, and the poor conditionof existing utilities (or a lack thereof), Staff are recommending the following improvements be madeon full reconstruction streets. Full removal and replacement of pavement and aggregate base. Installation of newbituminous pavement over aggregate base. A sand sub-cut for replacement of frost susceptible soilswhere necessary. Geotextile fabric for separation between subgrade and granular material Installationof drain tile at all low points topromote subsurface drainage. Installation ofallnew concrete curb and gutter. Replacement and expansion of utilities. ConcreteCurb and Gutter Based on preliminary site visits, some project streets have existing concrete curb and gutter while others lack it completely. Because of this difference, methods of replacement will vary. Spot Replacement: Damaged sections of curb often result in standing water in the curb-line or the road edge, which causes further damage to the road pavement over time. Based on an initial site investigation, staff have estimated that about 65% of the existingconcretecurb and gutter wouldneed to be replaced, with EastShore Drive between Larpenteur Avenue and East Shore Court being the majority contributor. Staff are recommendingthat only structurally deficient portions of the existing concrete curb and 21 Council Packet Page Number 140 of 226 East Shore Drive Area J1, Attachment 3 gutterbe removed and replacedon thefollowing project street segments. East Shore Drive (Frost Avenue to East Shore Court) (20% needing replacement) East Shore Court (20% needing replacement) During construction, a city project representative will determine which sections of concrete curb and gutter will need to beremoved and replaced. Staff recommend that all of the concrete curb and gutter on East Shore Drive (East Shore Court to Larpenteur Avenue)be removed and replaceddue to itspoorcondition, along with the proposed narrowing of the roadway. New Curb Installations: Staff recommend installing all new machine placedB618 barrier concrete curb and gutter, as shown in Exhibit 8, onthe streets below: Adele Street Gordon Avenue Walter Street Phalen Place Fenton Avenue Ripley Avenue Sophia Avenue Ide Avenue East Shore Drive (East Shore Court to Larpenteur Avenue) B618 concrete curb and gutterhas been MaplewoodÓs standard curband gutter forits streets since the early 2000Ós. This curbing provides the following advantages: Provides a defined area for stormwater to flow without damaging the bituminous roadway or causing erosion to boulevard. Providesconcreteedgetosupport the streetpavement. Establishes a definite limit to vehicle encroachment onto the boulevard areas, minimizing rutting of grass areas and reducing the probability of vehicles sliding off the roadway under unfavorable pavement and weather conditions. Protects the grass boulevard areas and mailboxes from damage by snowplows. Curb depressions at driveways provide clear identification of thedriveways and limits blockage of driveways by vehicles parking on the street. Knockdowns wouldbe installed at all driveway openings for smooth vehicle transitionsinto the driveway. Pedestrian Improvements Sidewalks: Staff reviewed the CityÓs Comprehensive Plan, Parks Master Plan, and Living Streets Policy to see what additional guidance these documents could provide for sidewalks and trails in the project area. These guidingdocuments did not call for any additional sidewalks or trails within the project area. After considering all of this information, along with the feedback heard from residents, staff isnot recommending any new sidewalks be installed as a part of the project. 22 Council Packet Page Number 141 of 226 East Shore Drive Area J1, Attachment 3 Pedestrian Ramps &Crossings: Staff will reviewallexisting pedestrian crossing pointsand evaluate the need for upgradesor additional crossingsbasedon current AmericanÓs with Disabilities Act (ADA) requirementsandthe City ofMaplewoodÓs Crossing Policy. StormSewer Some project streets lack an adequate storm sewer system, while others have an effective system currently in place. New Storm Sewer System: Storm sewer piping and inlet capacity is very limited and lacking on some project streets. Staff recommendinstalling new storm sewer systems on the following streetsegments. East Shore Drive (East Shore Court to Larpenteur Avenue) Adele Street Gordon Avenue(Walter Street to Phalen Place) Ripley Avenue(East Shore Drive to Phalen Place) Fenton Avenue Walter Street(Fenton Avenue to Gordon Avenue) Ide Street(Sophia Avenue to Ripley Avenue) Sophia Avenue (Birmingham Street to Clarence Street) New storm sewer systemsalsoprovide the opportunity to incorporate water quality and volume reduction best management practices (BMPÓs) during reconstruction of the project streets. Some BMPÓsoptions wouldinclude; bio-filtration basins (raingardens), underground filtration basins and sump manholes. BMPÓs improve the quality of water enteringarea water bodiesand better control the rate of storm water runoff in the area. BMPÓs will be designed to meet Ramsey Washington Metro Watershed District (RWMWD) and City of Maplewood requirements. Existing System Repairs: The existing storm sewer system on the following streets is functional and in good condition. Staff recommend leaving the existing storm sewer system in placeon these streetsand only making repairsas necessary. Phalen Place (Frost Avenue to dead-end) Sophia Avenue (Edward Street to East Shore Drive) East Shore Court East Shore Drive (Frost Avenue to East Shore Court) Water Main St. Paul Regional Water Services (SPRWS) provides water service to the East Shore Drive neighborhood. SPRWShaslooked at the condition and age of itsexisting water main system under the project streets. At this time, they arerecommending replacement of roughly 2,600-feet of existing cast-iron water main onthe following streets. Adele Street (East Shore Drive to ~200-feet north of Gordon Avenue) Gordon Avenue(Adele Street to Ripley Avenue) Ripley Avenue(Gordon Avenue to Edward Street) 23 Council Packet Page Number 142 of 226 East Shore Drive Area J1, Attachment 3 Sophia Avenue(Clarence Street to Birmingham Street) Ide Avenue(Sophia Avenue to Ripley Avenue) The remainder of the water mainwithin the East Shore Drive areais ductile ironand is in good condition. SPRWS is also proposing to install sacrificial anodes on all new water mains in the project area at roughly 200-foot intervals.Sacrificial anodes improve the corrosion resistanceof the water mains they are attached to. SanitarySewer City of Maplewood Sanitary Sewer Department performed pipeand manhole inspections in 2021 & 2022for the East Shore Drive area project streets.Based on the results of the reports, all existing sanitary sewer main pipes and manholesare in good condition where open trench replacement or spot repairs arenotneeded. However, staff are recommendingtwo sections of sewer main on Phalen Place be linedwith an epoxy resin materialas a part of the project. Staff recommend replacingoutdated sanitary sewer castingsthroughout the project area. Replacement of these castings with the new standard will reduce storm waterinflow& infiltration(I & I)into the sanitary sewer system. Reducing storm water inflow and infiltrationinto the sanitary sewer system reduces the amount of storm water conveyed to the Metropolitan Council Wastewater treatment plant, which isa top priority of the City and Metropolitan Council. Staff also recommend replacing any sanitary sewer services that need repair within the public right- of-way. Repair of these services would reducethe need for future utility cuts intothe newstreet. Lighting Staff will reference the CityÓs Street Lighting Policy to determine ifadditional street lighting is necessary. Street lightsare installed for navigational and traffic safety purposes only, typically at street intersections, dead-ends, or major curves in the road. Private Utilities Private utility companies(Xcel Gas, Xcel Electric, CenturyLink/Lumen, Comcast/Xfinity, etc.) have beennotified of the project and the potential impacts to private utilities. Staff will continue to coordinatewith private utility companies as the project progresses. Erosion Control As part of the project plans and specifications, staff are required to prepare a storm water pollution prevention plan (SWPPP) for the purposes of enforcing erosion and sediment control rules. The SWPPP will include erosion and sediment control methods that will be implemented throughout the project. Silt fence, bio-rolls, erosion control blanket, and other best management practices (BMPÓs) will be utilized where direct runoff might occur. Inlet protection will be used to protect both the existing and new catch basins during construction. Street sweeping will occur as needed on all paved street surfaces throughout the project, including intersecting streets. Watering of exposed soils and aggregate material would be done as a dust-control measure. An erosion and sediment control plan sheet and SWPPPwill be created during the design phase of this project. After street and utility work is completed, sod or seed will be placed as the permanent turf establishment in all 24 Council Packet Page Number 143 of 226 East Shore Drive Area J1, Attachment 3 disturbed areas. The City, in coordination with the watershed district, will closely monitor all erosion and sediment control measures throughout the construction process. The selected contractor will be required to install all preventative measures and maintain them as required by the City of Maplewood, Ramsey-Washington Metro Watershed District (RWMWD), Minnesota Pollution Control Agency (MPCA), and any other regulatory agencies. Traffic Controland Access The project will be constructed under through-traffic conditions. A construction project ofthis magnitude will result in some inconvenience and disruption to local traffic. Staff will work with the businesses, residents, general contractor, and the traffic control subcontractor to ensure disruptions are kept to a minimum. Accesses with concrete curb or concrete driveway apron replacements will not be able to use driveway entrances during the concrete curing period, which typically lasts from 3 to 7 days depending on which concrete mix is used and curing conditions. During the concrete curing period for lower volume driveways residents will be asked to park on a nearby adjacent street or on their street where room is available. Higher volume driveways, such as business entrances,will be constructed in halves when possible to allow for uninterrupted flow of traffic.Temporary driveway entrances may be needed in some circumstances. Access for emergency vehicles will be available 24 hours a day throughout the project. During short periodsof time, some segments of the project may not be passable while certain work is being executed. In these instances, an alternative route and access would be available from another direction. Streets and accesses will be reopened at the end of the working day. Additional Project Improvements Neighborhood Fog Seal: To extend the life of bituminous pavement in previously reconstructed neighborhoods, it is proposed that a fog seal be applied to the existingstreetpavement surface. As part of thiswork, past improvements projects will be reviewed to determine which areaor areaswill benefit the most from a fog seal.A fog seal helps extend the useful life of the pavement by replenishing oils lost over time in the upper layer of the pavement. This seal micro-cracks in the surface, which prevents water intrusion, along with restoring some flexibility to the pavement. Fog seals typically extend the total life of bituminous pavements by 3-5 years. Sanitary Sewer Lining: To extend the lifeofthe existing sanitary sewer system, it is proposed thatsewer liningbe applied to problematic mains in miscellaneous locations throughout the city. Sewer lining helps increase the design life of sewer pipes by impregnating the pipes with an epoxy resin. The lining resin provides the following benefits; betterresistance to corrosive substances, increased pipe bearing strength, prevents root intrusion/infiltration, prevents groundwater intrusion, repairs settled/offset joints and reduces long term maintenance and repair costs. As part of this project, the sanitary sewer system throughout the Citywill be reviewed to determine whichmainswill benefit the most fromsewer lining.A length of 3,400 linear feet of sanitary sewer lining is included in thecost estimate for this feasibility report. 25 Council Packet Page Number 144 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 CYPRESS-MAPLEWOOD DRIVE AREA Adele Street, Connor Avenue, Cypress Street, Demont Avenue, Duluth Street, Edgehill Court, English Street, Hilltop Court, Maplewood Drive, Sextant Avenue Introduction On July 24, 2023, the Maplewood City Council ordered the preparation of a feasibility study for the 2024 Maplewood Street Improvements. The project includes two different areas, the East Shore Drive area and the Cypress-Maplewood Drive area. The total length of streetsto be improved is 4.30 miles. This project is a part of the 2024 Î 2028 Maplewood Capital Improvement Plan (CIP). After review and approval from City Council, construction would begin in June of 2024. A map of the two project areas is shown in Exhibit 1. The Cypress-Maplewood Drivearea is 1.97miles in length and is generally bounded by Beam Avenue to the north, Keller Parkway to the west, Gervais Avenue to the south, and Hazelwood Avenue to the east. A map showing what type of improvement each street isproposed to receive is shown in Exhibit 2. The existing street pavement and aging utility infrastructure in the Cypress-Maplewood Drivearea of the projectpresents an ongoing maintenance problem for the Maplewood Street and Utility Departments. Of the infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. Correspondence On July 24, 2023, the Maplewood City Council ordered the preparation of a feasibility study for the 2024 Maplewood Street Improvements. On August 1, 2023, a letter was mailed to the residents in the project areas to provide information on the councilÓs action and to notify them about preliminary engineering activities would begin during the fall of 2023. Staff mailed informational packets to impacted residents on November 30, 2023. The packet informs project residents about a number of topics including; street construction frequently asked questions (FAQ), informational assessment handout and the Neighborhood Meeting #1 Invitation. The first informational neighborhood meeting was held virtually on December 13, 2023. Staff mailed out the invitation to 141 property owners affected by the construction project with approximately 6 attending the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of the conversation revolved around impacts to utilities, property access during construction, current pavement conditions, general construction process, proposed improvements, drainage concerns, speeding concerns,street lights, potential tree impacts and assessments. Staff posted the meeting minutes and the presentation slides on the project website for residents to view. On December 20, 2023, residents were mailed an informational letter on how to access and use the InputID tool, which is located on the project website. Staff have received a number ofquestions and comments about the project on this online tool. Staff willcontinue to monitor these comments throughout design. 26 Council Packet Page Number 145 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affectedby the potential project is well informed and has had multiple chances to provide input. The second neighborhood meeting is scheduled prior to the public hearing. The timing of this meeting provides residents with the opportunity to hear about the latest project developments and to have their questions answered prior to the public hearing. Property Owner Concerns Speeding: A few comments were received from residents about the frequency of speeding vehicles along Maplewood Drive. Staff will look at optionsduring design to promote lower speeds. Typically, with a pavement rehabilitation project this is limited to narrowing lane striping to make the roadway feel more constricted. The City also can use its mobile speed display sign to help grab the driverÓs attention to their current speed. Enforcement by the Police Department is another tool that can help with the more unreasonable drivers. Drainage: Staff received a few drainage concerns at Neighborhood Meeting #1 as well as through the InputID web tool. Staff will address these where possible as part of the project design. Existing Conditions Street History The project streets were constructed in the 1980Ósand 1990Ós as water and sewer was extended to the area to service properties. After the 1990Ós, a few smaller projects were conducted in the area focused on maintaining street pavement, replacing failing utilities and adding newutilities to facilitate development. Themajority of thestreets included in the project are classified as local streets. Local streets provide conveyance for vehicle traffic betweenproperties and nearby higher traffic highway, arterial, or collector type streetssuch asHighway 61 and County Road C. The majority of the project streets carry traffic volumes less than 1,000 vehicles per day, withMaplewood Drive being the only exception. All streets arecurrentlysigned 30 MPH.It should be noted, there are a few businesses such as car dealerships and large warehouses along Maplewood Drive that utilize large semi-trucks to conduct business. The additional heavycommercialvehicles will need to be accounted for when designing the Maplewood Drive pavement section. Widths of existing streets vary slightly and are somewhat irregular with respect to their lengths. Table A summarizes the average widths of all existing streets within the scope of this study. The averages are based on new topographic data taken in 2023 and measurements along each street length. Where concrete curb and gutter is present, widths are measured from toe-of-curb to toe-of- curb. Where concrete curb and gutter is not present, widths are measured from the edges of the asphalt pavement. 27 Council Packet Page Number 146 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Table A: Existing Street Widths 2024 Maplewood Street Improvements Cypress-MaplewoodDrive Area StreetFrom/ToAverage Width (ft.) Adele StreetDemont Avenue/Sextant Avenue30 Connor AvenueHighway 61/Maplewood Drive33 Cypress StreetConnor Avenue/Gervais Avenue30 Demont AvenueCypress Street/Adele Street30 Duluth StreetConnor Avenue/County Road C33 Edgehill CourtDuluth Street/Cul-de-sac28 English StreetCounty Road C/Cul-de-sac30 Hilltop CourtDuluth Street/Cul-de-sac30 Maplewood DriveHighway 61/Gervais Avenue33 Sextant AvenueAdele Street/Cypress Street30 Pavement Condition The streets associated with the Cypress-Maplewood Drive area of the project have a combined length of approximately 1.97miles, and were most recently condition rated in 2021. The Pavement Condition Index (PCI) method was used to determine the condition of the projectstreet pavement. The PCI method of rating pavement is based on a visual survey of the pavement and is a number between 0 and 100 indicating the condition of a roadway, with zero being the worst possible pavement condition and 100 being the best possible condition (i.e. a new road). The PCI method was developed by the United States Army Corps of Engineersand is widely used in asset management and transportationcivil engineering. It is the CityÓs general goal to have 75-percent of local streets at a rating of 70 or above. 28 Council Packet Page Number 147 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 According to the pavement condition survey, the project streets have a weighted average PCI rating of 33. A summary of the street segments and their corresponding PCI ratings are shown in Table B. Table B: Pavement Condition Index (PCI) 2024 Maplewood Street Improvements Cypress-Maplewood Drive Area StreetFrom/ToFeet2022PCI Adele StreetSextant Avenue/Demont Avenue62732 Connor AvenueHighway 61/Duluth Street53930 Cypress StreetSextantAvenue/Demont Street66034 Cypress StreetDemont Avenue/Connor Avenue52158 Cypress StreetGervais Avenue/Sextant Avenue56541 Demont AvenueCypress Street/Adele Street31531 Duluth StreetConnor Avenue/Edgehill Court74549 Duluth StreetEdgehill Court/Hilltop Court21652 Duluth StreetHilltop Court/County Road C26747 Edgehill CourtDuluth Street/Cul-de-sac53222 English StreetCul-de-sac/County Road C67321 Hilltop CourtDuluth Street/Cul-de-sac32024 Maplewood DriveCounty Road C/Kohlman Avenue91636 Maplewood DriveGervais Avenue/Connor Avenue205842 Maplewood DriveKohlman Avenue/Highway 61116428 Sextant AvenueCypress Street/Adele Street32231 Total Length (Miles) = 1.97 Weighted Average 2022PCI =33 The existing streets have failures including, but not limited to, transverse and edge cracking, medium to high severity patching, fatigue (alligator) cracking, severe block cracking, and potholes. A number of areas within the street section have water pooling in them as well. These puddles undergo freeze thaw cycles in the winter, which deteriorates the pavement at a faster rate. Figures 1 - 8 on thefollowing pages display pictures of the level of pavement deterioration on these streets. The pictures provide an accurate representation of the current state of pavement disrepair. 29 Council Packet Page Number 148 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Cypress Street FIGURE1PtCditifthCMldDiAStt 30 Council Packet Page Number 149 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Demont Avenue 31 Council Packet Page Number 150 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Adele Street & Sextant Avenue Intersection FIGURE 3: Pavement Condition ofthe Cypress-Maplewood Drive Area Streets 32 Council Packet Page Number 151 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Maplewood Drive FIGURE 4: Pavement Condition ofthe Cypress-Maplewood Drive Area Streets 33 Council Packet Page Number 152 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 English Street FIGURE 5: Pavement Condition ofthe Cypress-Maplewood Drive Area Streets 34 Council Packet Page Number 153 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Duluth Street FIGURE 6: Pavement Condition ofthe Cypress-Maplewood Drive Area Streets 35 Council Packet Page Number 154 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Edgehill Court FIGURE 7: Pavement Condition ofthe Cypress-Maplewood Drive Area Streets 36 Council Packet Page Number 155 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Hilltop Court FIGURE 8: Pavement Condition ofthe Cypress-Maplewood Drive Area Streets 37 Council Packet Page Number 156 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Geotechnical Summary The City of Maplewood hired Braun Intertec to perform a geotechnical evaluation of the project streets to determine potential pavement maintenance or rehabilitation methods. Braun performed visual evaluation, pavement coring and hand auger borings in key areas of the project streets to determine the thickness of the pavement, aggregate base layer below and subgrade material composition. The geotechnical report has been attachedin Exhibit 4. Existing Pavement: Due to past construction methods, the existing pavement section thickness is somewhatirregular along its entire length. Table C shown below shows theaverageexisting roadway section. Table C: Existing Pavement Section 2024 Maplewood Street Improvements Cypress-Maplewood Drive Area Pavement Aggregate StreetFrom/To Thickness (in)Thickness (in) Cypress StreetConnor/Gervais4.758.5 Demont AvenueCypress/Adele4.512 Adele StreetDemont/Sextant4.758.5 Sextant AvenueCypress/Adele3.59 English StreetCounty Road C/Cul-de-sac4.257 Duluth StreetCounty Road C/Connor4.2516 Maplewood Drive (South)Gervais/Connor5.2516 ConnorAvenueHighway 61/Duluth4.59 Edgehill CourtCul-de-sac/Duluth4.257 Hilltop CourtCul-de-sac/Duluth2.7512 Maplewood Drive (North)Highway 61/County Road C57.5 Some of the project streets have an inadequate crown that allows water to pond in small depressions and scour the pavement surface. As the street ages, depressions in the pavement trap water, subjecting the pavement to freeze-thaw pop-outs and edge cracking. This deterioration eventually forms potholes over time. The report notes surface distresses including patching, longitudinal and transverse cracking, fatigue cracking, and widespread pavement breakup with potholes on nearly all project streets. Many of the pavement cores show signs of pitting of the bituminous material, especially those within the neighborhood streets. This condition is known as ÐstrippingÑ, which is the deterioration of the bond between the asphalt and aggregate which is primarily due to the presence of moisture. Pavement stripping is evident at both the top and bottom of the pavement section. Existing Curb During rain events, concrete curb and gutter channels storm water runofffrom streets, buildings and yardsinto the underground storm sewer system.Concrete curb and gutter is effective in preserving streets due to the following: Provides a concrete supporting edge for asphalt pavements, which preventsedge cracking. 38 Council Packet Page Number 157 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Channels runoff on a non-erodible surface, which prevents erosion ofgrassyboulevard edgesand pavement during rain events. Contains vehicle traffic and plowing to the street, whicheliminates damage to the boulevard turf. Reduces long-term costs of pavement maintenance. Provides an improved aesthetic appearance. Existing concrete curb and gutter is present onall project streets. Curb and gutter on thestreetsis in relatively good condition, with about 20%structurally damaged to the extent that it should be removed and replacedwith new curbing. Existing Utilities Sanitary Sewer: The majority of the sanitary sewermainin the project area was installed in 1960Ós, 1970Ós and 1980Ós as residential and commercial properties were added to the area. Thesesewer mains consist of 8Ñ pipe, varying in material from vitrified clay pipe (VCP) to polyvinyl chloride (PVC) pipe. The project lies within MaplewoodÓs sanitary sewer Districts 14,16, 17 and 18. The sewage from the properties within these districts flows towards Highway 61 where it discharges into theMetropolitan Council sewer interceptor which runs along Highway 61. During the sanitary sewer main inspection in 2022, Maplewood Public Works crews noted no significant issues with the sanitary sewer main on any of the project streets. Water Main: Within the municipal sector, cast iron pipe for water main was installed starting in the early 1900Ósto around the early 1970Ós. The installation of the pipe within this region was stopped toward the end of the 1970Ós, due to its susceptibility to break and leak as it aged. When cast iron pipe ages it becomes more brittle and susceptible to failure, whereas different types of pipe materials such as plastic (HDPE, C900, etcÈ) and ductile iron are more resistant due to the flexibility of the material. Under most scenarios, common practice is to replace all cast iron pipe under the roadway and leave in placeductile iron pipe when reconstructing a street. The water main pipingwithin the Cypress-Maplewood Drive areais owned and maintained bySt. Paul Regional Water Services (SPRWS). SPRWS records indicate all existing water main piping is ductile ironand in good condition. Storm Sewer and Drainage: The Cypress-Maplewood Drive area of the projectlies within the Ramsey-Washington Metro Watershed District (RWMWD). As seen in Exhibit 5, theprojectarea contributes runoff tothe Kohlman Lake and Keller Lake sub-watersheds. These sub-watersheds ultimately discharge into the Mississippi River. Staff noted no major deficienciesduring the storm sewer inspectionperformed in the fall of 2023. Some minor deficiencieswereobservedthough. These included a fewdeteriorating block storm sewer structures, failed structure adjustment rings and broken inlet castings. Proposed Improvements Street ReconstructionMeans & Methods Due to the severity and frequency of pavement failures, presence of good quality aggregate base material, suitable subgrade soils, presence of concrete curb and gutter andrelativelygood condition 39 Council Packet Page Number 158 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 of underlying utilities, staff are recommending all streets within the Cypress-Maplewood Drive area receive pavement rehabilitation type improvements. Pavement rehabilitation type improvements generallyinclude: Full depth reclamation (grinding/mixing) of pavement and underlying aggregate base. Removal of excess reclaim material to make roomfor the new pavement section. Installation of new bituminous pavement over reclaimed aggregate basematerial. Replacement of subgrade soils on an as needed basis. Spot replacement of concrete curb and gutter. Minor repairs to utilities. Full depth reclamation (FDR) is a process wherea large machine grinds and mixes the existing pavementwith the underlying aggregate material to form a newhomogenousbase material to support the road. After the road has been reclaimed, the excess material will be removed to make room for the new pavement section. The roadwill then be reshaped and compacted to provide adequate drainage to the adjacent curbs. Lastly, the new bituminous pavement is installed in separate layersto a specified thickness. Based on the coring & aggregate base report it appears all streets in the project area have a sufficient ratio of bituminous pavement to aggregate base material for a 10Ñ depth reclamation. It is recommended to perform a10Ñ depth reclamation on all project streets. Concrete Curb and Gutter All streets within the Cypress-Maplewood Drive area of the project have existing concrete curb and gutter. Based on an initial site investigation, staff estimate only20% of the existingconcretecurb and gutter wouldneed to be replaced. Staff are recommendingthat only structurally deficient portions of the existing concrete curb and gutterbe removed and replacedon all the Cypress- Maplewood Drive area streets.During construction, a city project representative will determine which sections of concrete curb and gutter will need to be removed and replaced. Pedestrian Improvements Staff will review any existing pedestrian curb ramps and crossings and evaluate the need for upgrades basedon current AmericanÓs with Disabilities Act (ADA) requirements and the City of MaplewoodÓs Crossing Policy. Staff are not recommending any new sidewalks be installed as part of this project. Utility Upgrades and Repairs The goal of this project is to rehabilitate the pavement surface and therefore does not include any major utility upgrades or repairs.Outdated storm sewer castings and sanitary sewer are proposed to be replaced along with the adjustment of all manholes and valves to the final pavement surface level. A handful of storm sewer structures on Maplewood Drive and Duluth Streethave a history of structural failures. As a part of this project the outdated and failing structures are proposed to be removed and replaced with modern precast concrete structures. 40 Council Packet Page Number 159 of 226 Cypress-Maplewood Drive Area J1, Attachment 3 Lighting Staff will reference the CityÓs Street Lighting Policy to determine ifadditional street lighting is necessary. Street lights are installed for navigational and traffic safety purposes only, typically at street intersections, dead-ends, or major curves in the road. Private Utilities Private utility companies(Xcel Gas, Xcel Electric, CenturyLink/Lumen, Comcast/Xfinity, etc.) have beennotified of the project and the potential impacts to private utilities. Staff will continue to coordinatewith private utility companies as the project progresses. Erosion Control As part of the project plans and specifications, staff are required to prepare a storm water pollution prevention plan (SWPPP) for the purposes of enforcing erosion and sediment control rules. The SWPPP will include erosion and sediment control methods that will be implemented throughout the project. Silt fence, bio-rolls, erosion control blanket, and other best management practices (BMPÓs) will be utilized where direct runoff might occur. Inlet protection will be used to protect both the existing and new catch basins during construction. Street sweeping will occur as needed on all paved street surfaces throughout the project, including intersecting streets. Watering of exposed soils and aggregate material would be done as a dust-control measure. An erosion and sediment control plan sheet and SWPPPwill be created during the design phase of this project. After street and utility work is completed, sod or seed will be placed as the permanent turf establishment in all disturbed areas. The City, in coordination with the watershed district, will closely monitor all erosion and sediment control measures throughout the construction process. The selected contractor will be required to install all preventative measures and maintain them as required by the City of Maplewood, Ramsey-Washington Metro Watershed District (RWMWD), Minnesota Pollution Control Agency (MPCA), and any other regulatory agencies. Traffic Control and Access The project will be constructed under through-traffic conditions. A construction project ofthis magnitude will result in some inconvenience and disruption to local traffic. Staff will work with the businesses, residents, general contractor, and the traffic control subcontractor to ensure disruptions are kept to a minimum. Accesses with concrete curb or concrete driveway apron replacements will not be able to use driveway entrances during the concrete curing period, which typically lasts from 3 to 7 days depending on which concrete mix is used and weatherconditions. For residential driveways, residents will be asked to park on a nearby adjacent street or on their street where room is available. Higher volume driveways, such as business entrances,will be constructed in halves when possible to allow for uninterrupted flow of traffic. Temporary driveway entrances may be needed in some circumstances.Notice before concrete work will be provided. Access for emergency vehicles, mail, and garbage will be available 24 hours a day throughout the project. During short periodsof time, some segments of the project may not be passable while certain work is being executed. In these instances, an alternative route and access would be available from another direction. Streets and accesses will be reopened at the end of the working day. 41 Council Packet Page Number 160 of 226 East Shore and Cypress Maplewood Drive J1, Attachment 3 Areas Project Cost The estimated costs for the proposed improvements are detailed in the table on the following page. These costs include a 10% construction cost contingency and a 12% allowancefor geotechnical, legal, and fiscal expenses. Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$6,458,00059% Drainage Improvements$2,820,00026% Sanitary Sewer Improvements$430,0004% Water SystemImprovements$1,170,20011% Total Estimated Project Cost:$10,878,200100% Exhibit 9 provides a more detailed construction and project cost estimate breakdown. Cost Recovery Assessments: An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project areas. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. For the purposes of this report, the rates established in the CityÓs Special Assessment Policy were utilized. There are252 assessable residential and commercial parcels within the twoareas. Exhibit 10details the preliminary assessment roll. Exhibit 11 shows the preliminary assessmentmap for the project. Based on the City of MaplewoodÓs Assessment Policy, parcels are assessed on an equal ÐunitÑ basis. Per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit receivedby the property from the improvement. Therefore, the finalspecial benefit assessment amounts will be established after reviewing the appraisal report. Adjustments to the financing plan may be required following the receipt of the special benefits appraisal. For the purposes of this report and establishing a preliminary financing plan, the preliminary assessment rates are as follows. Residential o Full Reconstruction Rate, Single Family Unit= $6,600/Unit o Partial Reconstruction Rate, Single Family Unit= $4,950/Unit o Pavement Rehabilitation Rate, Single Family Unit= $3,450/Unit o Pavement Rehabilitation, Duplex Rate = $1,955/Unit Commercial/Multi-Family o Pavement Rehabilitation Rate = $69.00/Front-Foot The improvements are proposed to be financed through Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul Regional Water Services (SPRWS), Street Revitalization, Ramsey-Washington Metro Watershed Districtand Water Area Fund. 42 Council Packet Page Number 161 of 226 East Shore and Cypress Maplewood Drive J1, Attachment 3 Areas Estimated Project Cost Recovery Funding SourceTotal Amount% of Total General Obligation (G.O.) Improvement Bonds$4,759,30043% Street Revitalization Fund$658,1006% Environmental Utility Fund$2,156,00020% Ramsey-Washington Metro Watershed District$125,0001% Sanitary Sewer Fund$430,0004% Water Area Fund (WAC)$83,4001% St. Paul Regional Water Services (SPRWS)$1,086,80010% Special Benefit Assessment$1,579,60015% Total Estimated Project Funding:$10,878,200100% The total estimated project cost is roughly $58,000 higher than the approved CIP. This is due to higher than anticipated watermain replacement costs and drainage improvement costs at the feasibility level versus the CIP. These additional costs will be covered by contributions from Saint Paul Regional Water Services and the Ramsey-Washington Metro Watershed District. Overall bonding levels are estimated to be roughly $34,000 less than the CIP estimate. Schedule The following schedule may be implemented should it bedetermined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study7/24/2023 Neighborhood Meeting #1 (Maplewood Drive-Cypress Areaonly)12/13/2023 Neighborhood Meeting #1 (East Shore Drive Areaonly)12/14/2023 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/22/2024 Authorize Preparation of Plans & Specifications Neighborhood Meeting #2 (East Shore Drive Area & Maplewood Drive-2/7/2024 Cypress Area) City Council Meeting | Public Hearing & Order Improvement2/12/2024 City Council Meeting | Approve Plans and Specifications, Authorize 3/25/2024 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening4/19/2024 City Council Meeting | Award Contract5/13/2024 Neighborhood Meeting #3 (East Shore Drive Areaonly)May 2024 Neighborhood Meeting #3 (Maplewood Drive-Cypress Areaonly)May 2024 Begin ConstructionJune 2024 City Council Meeting | Accept Assessment Roll & Order Assessment 8/12/2024 Hearin gs Neighborhood Meeting #4 (East Shore Drive Area & Maplewood Drive-9/4/2023 Cypress Area) City Council Meeting | Assessment Hearing and Adopt Assessment Roll9/9/2024 Complete Construction November 2024 Assessments Certified to Ramsey CountyNovember 2024 43 Council Packet Page Number 162 of 226 East Shore and Cypress Maplewood Drive J1, Attachment 3 Areas Conclusions & Recommendations From the results of the feasibility study and investigations, it can be concluded that: The project is feasible as it relates to general engineering principles, practices and construction procedures as it has been presented in this report. The project is necessary for economic and public welfarereasons. The project is cost effective when all the related costs are considered Î environmental, maintenance,private, and public. The proposed improvement is necessary to maintain the cityÓs infrastructure. In consideration of theseconclusions, it is recommended that: If the City Council deems the project feasible, a public hearing should be held as soon as possible. The proposed improvements should be constructed as outlined in this report. The cost of the improvements will be recovered through assessments to the benefited properties or parcels and through city finances. 44 Council Packet Page Number 163 of 226 East Shore and Cypress Maplewood Drive J1, Attachment 3 Areas APPENDIX A 45 Council Packet Page Number 164 of 226 J1, Attachment 3 Exhibit1 Council Packet Page Number 165 of 226 J1, Attachment 3 Exhibit2 Improvement Type Full Reconstruction= Pavement Rehab.= Council Packet Page Number 166 of 226 J1, Attachment 3 Exhibit3 Council Packet Page Number 167 of 226 J1, Attachment 3 Geotechnical Evaluation Report 2024 Maplewood Street Improvements City of Maplewood Project 23-08 East Shore Drive Area and Cypress-Maplewood Drive Area Maplewood, Minnesota tƩĻƦğƩĻķ ŅƚƩ City of Maplewood Professional Certification: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Bradley J. McCarter, PE Director, Senior Engineer License Number: 48478 January 11, 2023 Project B2309463 Braun Intertec Corporation Council Packet Page Number 168 of 226 J1, Attachment 3 Braun Intertec Corporationp Phone: 952.995.2000 11001 Hampshire Avenue SpFax: 952.995.2020 Minneapolis, MN 55438Web: braunintertec.com January 11, 2023Project B2309463 Mr. Tyler Strong City of Maplewood 1902 County Road B East Maplewood, MN 55109 Re: Geotechnical Evaluation 2024 Maplewood Street Improvements City of Maplewood Project 23-08 East Shore Drive Area and Cypress-Maplewood Drive Area Maplewood, Minnesota Dear Mr. Strong: We are pleased to present this Geotechnical Evaluation Report for the 2024 Maplewood Street Improvements Project in Maplewood, Minnesota. The following report provides the results of our evaluation and should be read in its entirety. Thank you for making Braun Intertec your geotechnical consultant for this project. If you have questions about this report, or if there are other services that we can provide in support of our work to date, please contact Zachary Semlak at 651.788.5071 (zsemlak@braunintertec.com) or Brad McCarter at 952.995.2268 (bmccarter@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Zachary T. Semlak Staff Engineer Bradley J. McCarter, PE Director, Senior Engineer c:Jon Jarosch, PE, City of Maplewood AA/EOE Council Packet Page Number 169 of 226 J1, Attachment 3 Table of Contents Description Page A. Introduction ...................................................................................................................................... 1 A.1. Project Description .............................................................................................................. 1 A.2. Site Conditions..................................................................................................................... 3 A.3. Purpose ................................................................................................................................ 3 A.4. Background Information and Reference Documents .......................................................... 3 A.5. Scope of Services ................................................................................................................. 4 B. Results .............................................................................................................................................. 5 B.1. Geologic Overview .............................................................................................................. 5 B.2. Pavement Cores .................................................................................................................. 5 B.3. Hand Auger Borings ............................................................................................................. 5 B.4. SPT Borings .......................................................................................................................... 6 B.5. Groundwater ....................................................................................................................... 7 B.6. Laboratory Test Results ....................................................................................................... 7 B.6.a. Moisture Content ................................................................................................... 7 B.6.b. Percent Passing the #200 Sieve .............................................................................. 7 B.6.c. Organic Content ..................................................................................................... 7 B.6.d. Corrosivity .............................................................................................................. 8 C. Recommendations ........................................................................................................................... 9 C.1. Design and Construction Discussion ................................................................................... 9 C.1.a. Pavement Reconstruction/Reclamation ................................................................ 9 C.1.b. Pavement Mill and Overlay (Optional) ................................................................... 9 C.1.c. Pavement Subgrade and Soil Reuse ....................................................................... 9 C.1.d. Construction Disturbance..................................................................................... 10 C.2. Utilities .............................................................................................................................. 10 C.2.a. Utility Subgrade Stabilization ............................................................................... 10 C.2.b. Excavated Slopes .................................................................................................. 10 C.2.c. Engineered Fill Materials and Compaction .......................................................... 11 C.3. Pavements Rehabilitation ................................................................................................. 12 C.3.a. Pavement Subgrade Preparation ......................................................................... 12 C.3.b. Pavement Subgrade Proofroll .............................................................................. 12 C.3.c. Design Sections .................................................................................................... 13 C.3.d. Pavement Materials Placement ........................................................................... 13 C.3.e. Performance and Maintenance ........................................................................... 14 C.4. Mill and Overlay (Optional) ............................................................................................... 14 C.5. Soil Infiltration ................................................................................................................... 16 D. Procedures...................................................................................................................................... 16 D.1. Penetration Test Borings ................................................................................................... 16 D.2. Pavement Cores ................................................................................................................ 16 D.3. Hand Auger Borings ........................................................................................................... 17 D.4. Exploration Logs ................................................................................................................ 17 D.4.a. Log of Boring Sheets ............................................................................................. 17 D.4.b. Geologic Origins ................................................................................................... 17 D.5. Material Classification and Testing ................................................................................... 17 D.5.a. Visual and Manual Classification .......................................................................... 17 D.5.b. Laboratory Testing ............................................................................................... 18 Council Packet Page Number 170 of 226 J1, Attachment 3 Table of Contents (continued) Description Page D.6. Groundwater Measurements ............................................................................................ 18 E. Qualifications .................................................................................................................................. 18 E.1. Variations in Subsurface Conditions .................................................................................. 18 E.1.a. Material Strata ..................................................................................................... 18 E.1.b. Groundwater Levels ............................................................................................. 19 E.2. Continuity of Professional Responsibility .......................................................................... 19 E.2.a. Plan Review .......................................................................................................... 19 E.2.b. Construction Observations and Testing ............................................................... 19 E.3. Use of Report..................................................................................................................... 19 E.4. Standard of Care ................................................................................................................ 19 Appendix Soil Boring Location Sketch (2 pages) Log of Hand Auger Sheets PC-1 to PC-36 (36 pages) Log of Boring Sheets SB-1 through SB-46 (46 pages) Photographs of Pavement Cores (41 pages) Photographs of Apparent Aggregate Base (41 pages) Descriptive Terminology of Soil Council Packet Page Number 171 of 226 J1, Attachment 3 A.Introduction A.1.Project Description This Geotechnical Evaluation Report addresses the design and construction of the proposed 2024 Maplewood Street Improvements includingthe East Shore Drive and Cypress-Maplewood Drive Areas (specific street locations depicted in Figure 1and 2), in Maplewood, Minnesota.The project will include the reconstruction or rehabilitation of existing street pavements along with someplanned utility replacement.Table 1 also includes a summary of project details. CźŭǒƩĻ Њ͵ tƩƚƆĻĭƷ !ƩĻğ Α9ğƭƷ {ŷƚƩĻ 5ƩźǝĻ !ƩĻğ Utility and full pavement reconstruction Pavement Rehabilitation Project Limits Project Limits Map image extracted from Enterprise MnDOT Mapping Application (EMMA). Council Packet Page Number 172 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 2 CźŭǒƩĻ Ћ͵ tƩƚƆĻĭƷ !ƩĻğ Α/ǤƦƩĻƭƭΏağƦƌĻǞƚƚķ 5ƩźǝĻ !ƩĻğ Pavement Rehabilitation Project Limits Project Limits Map image extracted from Enterprise MnDOT Mapping Application (EMMA). Table 1. Site Aspects AspectDescription Pavement typeBituminous (grades to match existing) East Shore Drive: 350,000ESALs Assumed pavement loads* + All other streets: 150,000 ESALs Finished profiles and cross-sections not available at Grade changesthe time of this report; however, site grades are anticipated to generally match existing grades. *Equivalent 18,000-lb single axle loads based on 20-year design. + All other streets,are the proposed locations provided in the RFP from City of Maplewood. Council Packet Page Number 173 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 3 We have described our understanding of the proposed construction and site to the extent others reported it to us. Depending on the extent of available information, we may have made assumptions based on our experience with similar projects. If we have not correctly recorded or interpreted the project details, the project team should notify us. New or changed information could require additional evaluation, analyses and/or recommendations. A.2. Site Conditions The project streets currently consist of existing residential/local bituminous-paved roadways. Grades vary through the project sites. For the East Shore Drive area, current grades generally range from about 863 feet to 912 feet, with sloping generally downward to the south and west, based on the borings. Current and projected traffic information for the streets to be reconstructed as part of this project were not available at the time of this report. A.3. Purpose The purpose of our geotechnical evaluation was to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for use in the design and construction of the planned roadway improvements. A.4. Background Information and Reference Documents We reviewed the following information: Request for Proposals prepared by the City of Maplewood, received on September 11, 2023. Geologic map titled M-178, Surficial Geology of the Twin Cities Metropolitan Area, Minnesota prepared by the Minnesota Geological Survey, dated 2007. Aerial images collected from Enterprise MnDOT Mapping Application (EMMA), https://dotapp9.dot.state.mn.us/emma/. 9ğƭƷ {ŷƚƩĻ 5ƩźǝĻ LƓźƷźğƌ CĻğƭźĬźƌźƷǤ ağƩƉǒƦƭ, provided by City of Maplewood, depicting utility replacement locations. Communications with you (City of Maplewood) regarding areas of utility installation/replacement and areas of pavement rehabilitation. Council Packet Page Number 174 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 4 A.5. Scope of Services We performed our scope of services for the project in accordance with our Proposal for Geotechnical Evaluation (QTB184693) to the City of Maplewood, dated September 22, 2023. The following list describes the geotechnical tasks completed in accordance with our authorized scope of services. Reviewing the background information and reference documents previously cited. Staking and coordinating clearing the exploration location of underground utilities. City of Maplewood selected and we staked the new exploration locations. We acquired the surface elevations and locations with Dt{ ƷĻĭŷƓƚƌƚŭǤ ǒƭźƓŭ ƷŷĻ {ƷğƷĻ ƚŅ aźƓƓĻƭƚƷğ͸ƭ ƦĻƩƒğƓĻƓƷ Dt{ base station network. The Soil Boring Location Sketch included in the Appendix shows the approximate locations of the borings. Performing the requested 81 pavement cores with accompanying shallow hand auger borings, denoted as SB-1 to SB-31, SB-33 to SB-46 and PC-1 to PC-36, to nominal depths of 2 to 4 feet below grade. Please note, Boring SB-32 was performed as a standard penetration test (SPT) boring only, as this boring was located in greenspace just east of Phalen Place. Performing the requested 46 standard penetration test (SPT) borings, denoted as SB-1 to SB-46, to nominal depths of 10 to 14 1/2 feet below grade. Performing laboratory testing on select samples to aid in soil classification and engineering analysis. At the request of St. Paul Regional Water Services (SPRWS), nine samples total (one at each location) from Borings SB-1, SB-5, SB-7, SB-19, SB-23, SB-26, SB-30, SB-38, and SB-39, were submitted for a suite of corrosion susceptibility tests. Preparing this report containing a boring location sketch, logs of soil borings for Borings SB-1 to SB-46, logs of hand auger borings at Borings PC-1 to PC-36, photographs of the pavement core samples and aggregate base samples obtained, a summary of the subgrade soils encountered, results of laboratory tests, and recommendations for use in the design and construction of the planned utility and pavement replacements. Our scope of services did not include environmental services or testing and our geotechnical personnel performing this evaluation are not trained to provide environmental services or testing. We can provide environmental services or testing at your request. Council Packet Page Number 175 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 5 B.Results B.1. Geologic Overview We based the geologic origins used in this report on the soil types, laboratory testing, and available common knowledge of the geological history of the site. Because of the complex depositional history, geologic origins can be difficult to ascertain. We did not perform a detailed investigation of the geologic history for the site. B.2. Pavement Cores We performed pavement cores at the requested 81 locations, as noted in Section A.5. The pavement cores along with representative samples of the apparent aggregate base and subgrade material were collected and brought back for analysis, as well as photographing. Measurements and photographs of each core and encountered aggregate base material are attached in the Appendix and a summary is provided below in Table 2. Note that the apparent aggregate base section was observed and measured in the field by the coring crew to the nearest inch. We did not perform gradation analysis on the apparent aggregate base material encountered on the pavement section and cannot conclusively determine if the encountered material satisfies a particular specification. The aggregate base thicknesses should also be considered approximate, as the transitions between the aggregate base and the underlying subgrade are often difficult to accurately discern at depth, especially in areas with granular silty sand (SM) subgrade materials. B.3. Hand Auger Borings Shallow hand auger borings were performed at Borings PC-1 through PC-36 following pavement coring to evaluate the general composition of the subgrade soils underlying the existing pavement sections. The hand auger borings were extended to nominal depths of 2 to 3 feet with the exception of PC-33, PC-34 and PC-36 where refusal to hand auger advancement was encountered within the apparent aggregate base materials. Where penetrated, the subgrade soils generally consisted of mixed granular fill soils with zones of clays. Detailed descriptions of the hand auger borings are provided on the logs in the Appendix and a summary is provided in Table 2. Council Packet Page Number 176 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 6 B.4. SPT Borings We performed SPT borings at locations SB-1 through SB-46 following pavement coring to evaluate the composition and consistency of the subgrade soils. The subgrade soils in the SPT borings generally consists of mixed fill soils overlying native glacial till at depth. Table 2 provides a summary of the pavement sections, hand auger and SPT boring results, in the general order we encountered the strata. Please refer to the Log of Hand Auger and Log of Boring sheets in the Appendix for additional details. The Descriptive Terminology sheet in the Appendix includes definitions of abbreviations used in Table 2. Table 2. Subsurface Profile Summary Soil Type - ASTM Strata Classification N-ValuesCommentary and Details Overall thickness ranges from about 2 3/4 to 23 inches. Bituminous thickness at each location ranges from about 1 3/4 to 8 3/4 inches. Apparent aggregate base course, where present, ranges from about 2 to 18 1/2 inches thick. Borings SB-1, SB-2, SB-4, SB-5, SB-7 to SB-16, SB-20, SB-39, SB-43 to SB-45 and PC-1 did not Pavement ------encounter apparent aggregate base material section (PC-33 met refusal on apparent aggregate base. No sample recovered). Boring SB-32 did not have a pavement section as this was performed in greenspace (City of Maplewood ROW). Core log in Appendix has pictures of pavement and apparent aggregate base, as well as pavement thicknesses. Moisture condition generally moist. Extended to depths of about 4 to 14 1/2 feet SM, SP-SM, SC, CL, Fill 3 to 35 (boring termination) below surface grade. SP Highly variable, soils intermixed. Existing fill contained variable amounts of gravel. Moisture condition generally moist. SM, SP, SP-SM 6 to 48 Glacial Possible cobbles and boulders. deposits Variable amounts of gravel; may contain cobbles SC, CL 11 to 20 and boulders. For simplicity in this report, we define fill to mean existing, uncontrolled or undocumented. Council Packet Page Number 177 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 7 B.5. Groundwater At the time of drilling, water was encountered in Borings SB-4, 5, 9, 11, 12, 16 and 19 at depths ranging from about 6 1/2 to 13 feet corresponding to elevations of about 855 1/2 to 862 feet. However, we note that the project site covers a broad area and groundwater levels will varying locally across the site. The soil profile is also conducive to creating zones of perched conditions where groundwater is in granular soil layers overlying less permeable clays. Groundwater may take days to reach equilibrium in the boreholes. Project planning should anticipate seasonal and annual fluctuations of groundwater. B.6. Laboratory Test Results We performed various laboratory tests on select soil samples to aid us in our evaluation. The Log of Boring sheets attached in the Appendix presents the results. B.6.a. Moisture Content The moisture content (ASTM D2216) of the selected samples from the fill soils (poorly-graded sand with silt, silty sand and lean clay) varied from approximately 3 to 27 percent, indicating that the material was below or slightly above its probable optimum moisture content. The log of Boring sheets in the Appendix shows the results of the moisture contĻƓƷ Λa/Μ ƷĻƭƷƭ źƓ ƷŷĻ ͻa/ іͼ ĭƚƌǒƒƓ͵ B.6.b. Percent Passing the #200 Sieve Our mechanical analyses (ASTM C117) indicated that the selected soil samples contained about 2 to 27 percent silt and clay by weight, respectively. These soils were classified as poorly graded sand, poorly- graded sand with silt or silty sand. The Log of Boring sheets in the Appendix shows the result of the mechanical analyses in the ͻĻƭƷƭ ƚƩ wĻƒğƩƉƭͼ ĭƚƌǒƒƓ͵ B.6.c. Organic Content We performed organic content (OC) tests (per ASTM D2974) on selected samples to determine the reusability of the material for utility trench backfill and pavement design. The organic content of the soils tested ranged from about 2 to 4 percent, which is considered slightly organic by Minnesota Department of Transportation (MnDOT) definitions. The Log of Boring sheets in the Appendix shows the result of the organic content test in the ͻĻƭƷƭ ƚƩ wĻƒğƩƉƭͼ ĭƚƌǒƒƓ͵ Council Packet Page Number 178 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 8 B.6.d. Corrosivity Results of the corrosivity testing performed by a sub-contracted laboratory including sulfides, pH, oxidation/reduction potential, and laboratory soil resistivity are presented in Table 3. Table 3. Corrosivity Test Results Sample Moisture Oxidation/Reduction Resistivity - Resistivity - Depth Content Sulfides Potential As Received Minimum Location (feet) (%) (ppm) pH (mV) (Ohm-cm) (Ohm-cm) SB-1 7 to 9 201.1 7.8 2112,948 1,943 SB-5 7 to 9 150.2 7.2 2425,762 5,159 SB-7 7 to 9 20.8 7.9 17844,890 7,370 SB-19 7 to 9 30.7 7.2 1665,293 4,690 SB-23 7 to 9 20.3 7.4 16751,590 9,380 SB-26 7 to 9 140.2 7.3 1649,380 2,74 + SB-30 7 to 9 4ND 7.6 15437,520 5,159 SB-38 7 to 9 110.2 7.3 1595,628 2,881 SB-39 7 to 9 10.1 7.7 14880,400 10,720 + Not Detected The ANSI/AWWA C105/A21.5 (Appendix A) standard uses a 10-point system for corrosion evaluation of soils in contact with iron pipe. Based on the 10-point system and the results of the corrosion testing performed, the tested soils at this site have a corrosivity value range 2 to 5. A value of 10 is the threshold for corrosion potential, indicating that corrosion protection of iron materials by this standard is not required at these specific locations that were tested. If there are locations outside of these requested testing locations for installation of watermain utilities, additional testing may be required to ķĻƷĻƩƒźƓĻ ƷŷĻ ƭƚźƌƭ͸ ĭƚƩƩƚƭźǝĻƓĻƭƭ͵ Council Packet Page Number 179 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 9 C.Recommendations C.1. Design and Construction Discussion C.1.a. Pavement Reconstruction/Reclamation Based on our soil borings, the residential streets will consist of about 1 3/4 to 8 3/4 inches of bituminous pavement and about 2 to 18 1/2 inches of apparent aggregate base overlying mixed sandy or clayey subbases. For reuse of pavement materials by reclamation, removal, stockpiling, and replacement, we recommend considering a maximum 7-inch full-depth reclamation (FDR). Based on the measurements from the borings, this generally will avoid subgrade soils through much of the project area; in areas where it appears that subgrade may be penetrated due to a thinner pavement section, consider reducing the mill depth and excavating to the design depth of the pavement section. Variation of existing pavement depth should be anticipated, which will require adjustments of the reclaim depth. C.1.b. Pavement Mill and Overlay (Optional) Ļ ǒƓķĻƩƭƷğƓķ ƷŷğƷ ƷŷĻ /źƷǤ͸ƭ ķĻƭźƩĻķ ƩĻĭƚƓƭƷƩǒĭƷźƚƓ źƭ via FDR, but if mill and overlay is selected for areas of rehabilitation, areas that should not be selected in performing a mill and overlay would be portions of: Sophia Avenue (near Borings SB-45 and SB-46) Cypress Street Adele Street (Cypress-Maplewood Drive area) English Street (near PC-12 and PC-14) Edgehill Court Other areas not having utility replacement work performed are considered viable options for mill and overlay. We have provided general recommendations in Section C.4 for milling and overlaying purposes. C.1.c. Pavement Subgrade and Soil Reuse Based on the soil boring results, we anticipate the shallow subgrade soils will generally consist of mixed granular, silty and clayey existing fill. These soils are generally suitable for reuse as engineered fill. Soils with organic contents greater than 3 percent, if encountered, should not be reused as backfill. This may result in the importing of soils to re-establish subgrade elevations. During construction, if soils become disturbed or weak, recompaction or replacement of subgrade soils may be required, as a result of construction activity or exposure to moisture. Moisture conditioning of the clayey and silty soils should be anticipated prior to replacement as backfill within the trenches. Council Packet Page Number 180 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 10 Since grade changes are not proposed, the subgrade soils present beneath the existing roads will generally be suitable for pavement support. C.1.d. Construction Disturbance The silty sand and lean clay roadway subgrades will be sensitive to disturbance and strength loss if subjected to repeated vehicle traffic. Subexcavation and recompaction or replacement of subgrade soils may be required if they lose strength. C.2. Utilities We understand that some watermain replacements will be performed and additional utilities may be replaced in other areas if deemed necessary. The following sections provide general recommendations for utility installation. If specific questions arise or additional areas encountered during excavation expose utilities in need of replacement, please contact us and we can provide additional recommendations as needed. C.2.a. Utility Subgrade Stabilization For the proposed watermain installation/replacement (see Figure 1), we anticipate the soils at typical invert elevations will be suitable for utility support. However, if construction encounters unfavorable conditions such as loose silts, soft clays, or perched water at invert grades, these soils may require some additional subcutting of 1 to 2 feet (depending on site conditions) and replacement with sand or crushed rock to prepare a proper subgrade for pipe support. C.2.b. Excavated Slopes Based on the borings, we anticipate on-site soils in excavations will consist of a mixture of granular and/or cohesive fill soils. The existing fill soils are typically considered Type C Soil under OSHA (Occupational Safety and Health Administration) guidelines. OSHA guidelines indicate unsupported excavations in Type C soils should have a gradient no steeper than 1 1/2H:1V. Slopes constructed in this manner may still exhibit surface sloughing. An OSHA-approved qualified person should review the soil classification in the field. Excavations must comply with the requirements of OSHA 29 CFR, Part ЊВЋЏͲ {ǒĬƦğƩƷ tͲ ͻ9ǣĭğǝğƷźƚƓƭ ğƓķ ƩĻƓĭŷĻƭ͵ͼ ŷźƭ document states excavation safety is the responsibility of the contractor. The project specifications should reference these OSHA requirements. Council Packet Page Number 181 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 11 C.2.c. Engineered Fill Materials and Compaction Table 4 below contains our recommendations for engineered fill materials. Table 4. Engineered Fill Materials* Possible Soil Engineered Fill Type Additional Locations To Be Used Classification Descriptions Gradation Requirements < 3% Organic SP, SP-SM, SM, Content (OC) PavementsPavement fill 100% passing 3-inch sieve SC, CL Plasticity Index (PI) < 20% SP, SP-SM, SM, < 3% OC Utility trench backfill Utility backfill 100% passing 6-inch sieve SC, CL PI < 20% *More select soils comprised of coarse sands with < 5% passing #200 sieve may be needed to accommodate work occurring in periods of wet or freezing weather. We recommend spreading engineered fill in loose lifts of approximately 6 to 8 inches thick. We recommend compacting engineered fill in accordance with the criteria presented below in Table 5. The project documents should specify relative compaction of engineered fill, based on the structure located above the engineered fill, and vertical proximity to that structure. Table 5. Compaction Recommendations Summary Moisture Content Variance from Optimum, Relative Compaction, percentage points percent Λ!{a 5ЏВБ Α Sand Clayey and Silty Soils Reference Standard Proctor) (SP, SP-SM) (CL, SC, SM) Within 3 feet of 100±3-2to+1 pavement subgrade More than 3 feet below 95 ±3 -1 to +3 pavement subgrade The project documents should not allow the contractor to use frozen material as engineered fill or to place engineered fill on frozen material. Frost should not penetrate under utility inverts and pavement structural fill during construction. We recommend performing density tests in engineered fill to evaluate if the contractors are effectively compacting the soil and meeting project requirements. Council Packet Page Number 182 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 12 C.3. Pavements Rehabilitation C.3.a. Pavement Subgrade Preparation We recommend the following steps for pavement subgrade preparation, understanding the site will generally match existing grades. Reclaim the pavement as recommended in Section C.1.a, stockpile and/or redistribute excess reclaim material as necessary to construct the new pavement sections. Once the roadway sections are either brought back to grade after utility installation/replacement or cut to grade, have a geotechnical representative observe the excavated subgrade (proofroll) to evaluate if additional subgrade improvements are necessary. Slope subgrade soils to allow the removal of accumulating water. Scarify, moisture condition, and surface compact subgrade soils. Place pavement engineered fill to grade and compact in accordance with Section C.2.c to bottom of pavement. Proofroll the pavement subgrade as described in Section C.3.b. C.3.b. Pavement Subgrade Proofroll In areas where the subgrade is exposed, after preparing it as described above and prior to the replacement of aggregate base or reclaim, we recommend proofrolling the subgrade soils with a fully loaded tandem-axle truck while observed by a geotechnical representative. Areas that fail the proofroll likely indicate soft or weak soils that will require additional correction work to support pavements. The contractor should correct areas of subgrade that display yielding or rutting greater than 1 inch under wheel traffic during the proofroll, as determined by the geotechnical representative. Possible options for subgrade correction include moisture conditioning and recompaction, subcutting and replacement with soil or crushed aggregate (including excess reclaim material, chemical stabilization and/or geosynthetics. We recommend performing a proofroll after the aggregate base/reclaimed material is in place or where it is left in place prior to placing bituminous pavements. We recommend a zero-deflection threshold for proofrolls of aggregate or reclaim layers. Council Packet Page Number 183 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 13 C.3.c. Design Sections Our scope of services for this project did not include laboratory tests on subgrade soils to determine an R-value for pavement design. Based on our experience with similar granular and cohesive soils anticipated at the pavement subgrade elevation, we recommend pavement design assume an R-value of 20.Note the contractor may need to perform limited removal of unsuitable or less suitable soils to achieve this value. Table 6 provides the recommended minimum pavement section for East Shore Drive based on anticipated traffic volumes and Table 7 provides the recommend minimum pavement section for the other residential/local streets in Maplewood, Minnesota. ğĬƌĻ Џ͵ wĻĭƚƒƒĻƓķĻķ .źƷǒƒźƓƚǒƭ tğǝĻƒĻƓƷ {ĻĭƷźƚƓ Α 9ğƭƷ {ŷƚƩĻ 5ƩźǝĻ Thickness Material (inches) Designation Specification Bituminous wear course 2SPWEA340C MnDOT2360 Bituminous non-wear 3SPNWB330C MnDOT2360 course Aggregate base 10 Class 5 or 6 MnDOT 3138 Approved subgrade --- --- --- Table 7. Recommended Bituminous Pavement Section Thickness Material (inches) Designation Specification 3 1/2 Bituminous SPWEA330CMnDOT 2360 (2 lifts) Aggregate base 8 Class 5 or 6 MnDOT 3138 Approved subgrade --- --- --- We note that in Table 7, the above section generally conforms to City Standard Plates for typical residential/local roadways. C.3.d. Pavement Materials Placement We recommend placing and compacting the bituminous wear and non-wear courses to meet the requirements of MnDOT Specification 2360. Council Packet Page Number 184 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 14 We recommend compacting the aggregate base to meet the requirements of MnDOT Specification 2211.3.D.2.c (Penetration Index Method for the dynamic cone penetrometer \[DCP\]). C.3.e. Performance and Maintenance We based the above pavement designs on a 20-year performance life for bituminous. This is the amount of time before we anticipate the pavement will require reconstruction. This performance life assumes routine maintenance, such as seal coating and crack sealing. The actual pavement life will vary depending on variations in weather, traffic conditions and maintenance. Many conditions affect the overall performance of the pavements. Some of these conditions include the environment, loading conditions and the level of ongoing maintenance. With regard to bituminous pavements in particular, it is common to have thermal cracking develop within the first few years of placement, and continue throughout the life of the pavement. We recommend developing a regular maintenance plan for filling cracks in exterior slabs and pavements to lessen the potential impacts for cold weather distress due to frost heave or warm weather distress due to wetting and softening of the subgrade. C.4. Mill and Overlay (Optional) For the areas where pavement rehabilitation is proposed (in blue on Figure 1 and 2 in section A.1), if the mill-and-overlay option is selected instead of full depth replacement, the following sections provide our recommendations based on the pavement core conditions. Note, portions of East Shore drive may require a reconstruction or full-depth reclamation with no encountered apparent aggregate base course. Other areas that also may require a full-depth reclamation based on observed pavement thicknesses of 3 inches or less are: Adele Street Walter Street Phalen Place Fenton Avenue Ripley Avenue Sophia Avenue For the areas where mill and overlay is feasible, we would recommend milling the pavement in accordance with MnDOT Specification 2232. The mill depth will vary based on conditions encountered Council Packet Page Number 185 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 15 but should be a minimum depth of 1 1/2 inches, with a replacement mix meeting SPWEA330C (matches city standards). The lift thickness for the overlay should not exceed 2 1/2 inches regardless of mill depth. Pavement depth can vary between the boring locations and the contractor may need to adjust the mill depth to account for unexpected conditions such as areas of thin pavement. The surface condition prior to milling can indicate where deeper repairs to the milled surface may be necessary to improve the life of the overlay. This includes distresses such as severe longitudinal and transverse cracking, alligator/fatigue cracking of any severity, potholes, edge cracking, and similar failures. MnDOT defines these distresses in their surface rating procedure as follows: High-severity transverse cracking: Any crack running transverse to the centerline of the roadway with significant adjacent random cracking (12 inches or more apart), have large areas of spalling, missing material and/or potholes. High-severity longitudinal cracking: Any crack running parallel to the centerline of the roadway with significant adjacent random cracking (12 inches or more apart), large areas of spalling, missing material and/or potholes. Alligator cracking: A series of interconnected cracks forming many-sided, sharp-angled pieces, 6 inches or less in size, typically located in the wheel paths and under concentrated traffic loads. A mill and overlay will normally have a service life of between 10 and 14 years. Over that time maintenance will be required, which may include crack seal, surface treatments, and patching. If the mill and overlay method is selected, we would recommend full-depth milling or sawcutting and complete removal of pavements exhibiting high-severity distress conditions, recompaction of the exposed soils and replacement with the same thickness of existing bituminous materials used for the overlay. Pavement milling should proceed as described in MnDOT Specification 2232. We recommend having an experienced engineer walk the milled surface to delineate areas where further repair may be warranted based on conditions exposed by the milling process. Council Packet Page Number 186 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 16 C.5. Soil Infiltration Based on the boring performed (SB-32) and the assumed invert elevation of 7 feet below grade surface, it appears the stormwater structure will generally bear on granular soils at invert elevation. These soils are considered as Hydrologic Soil Group A in accordance with the Minnesota Stormwater Manual. The infiltration rate represents the long-term infiltration capacity of a practice and not the capacity of the soils in their natural state. Field testing, such as with a double-ring infiltrometer (ASTM D3385), may justify the use of higher (or lower) soil infiltration rates. Stormwater infiltration typically needs to maintain 3 vertical feet of separation from the invert elevation and groundwater (if encountered). Fine-grained soils (silts and clays), topsoil or organic matter that mixes into or washes onto the soil will lower the permeability. The contractor should maintain and protect infiltration areas during construction. Furthermore, organic matter and silt washed into the system after construction can fill the soil pores and reduce permeability over time. Proper maintenance is important for long-term performance of infiltration systems. We recommend consulting the Minnesota Stormwater Manual or the governing watershed district for additional guidance on stormwater design. This geotechnical evaluation does not constitute a review of site suitability for stormwater infiltration or evaluate the potential impacts, if any, from infiltration of large amounts of stormwater. D.Procedures D.1. Penetration Test Borings We drilled the penetration test borings with a truck-mounted core and auger drill equipped with hollow- stem auger. We performed the borings in general accordance with ASTM D6151 taking penetration test samples continuously to 6 feet below grade and then at 2 1/2-foot intervals in general accordance with ASTM D1586. The boring logs show the actual sample intervals and corresponding depths. D.2. Pavement Cores We obtained core samples of the pavement using a portable coring machine advancing a 4-inch diameter core barrel. Immediately after completing the boring or hand auger at each core location, we repaired Council Packet Page Number 187 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 17 the bituminous pavement with a temporary cold-mix bituminous patch. We measured the cores to obtain approximate bituminous thickness and noted their material conditions based on visual observation. The Appendix includes images of the cores. D.3. Hand Auger Borings We drilled hand auger borings with a 1 1/2-inch-diameter bucket auger. We advanced the borings in 2- to 4-inch increments to depths of 2 1/2 feet to 4 feet (or refusal) below subgrade elevations. We then withdrew the auger from the borehole to obtain cuttings. D.4. Exploration Logs D.4.a. Log of Boring Sheets The Appendix includes Log of Boring sheets for our penetration test borings. The logs identify and describe the penetrated geologic materials, and present the results of penetration resistance and other in-situ tests performed. The logs also present the results of laboratory tests performed on penetration test samples, and groundwater measurements. We inferred strata boundaries from changes in the penetration test samples and the auger cuttings. Because we did not perform continuous sampling, the strata boundary depths are only approximate. The boundary depths likely vary away from the boring locations, and the boundaries themselves may occur as gradual rather than abrupt transitions. D.4.b. Geologic Origins We assigned geologic origins to the materials shown on the logs and referenced within this report, based on: (1) a review of the background information and reference documents cited above, (2) visual classification of the various geologic material samples retrieved during the course of our subsurface exploration, (3) penetration resistance performed for the project, (4) laboratory test results, and (5) available common knowledge of the geologic processes and environments that have impacted the site and surrounding area in the past. D.5. Material Classification and Testing D.5.a. Visual and Manual Classification We visually and manually classified the geologic materials encountered based on ASTM D2488. When we performed laboratory classification tests, we used the results to classify the geologic materials in Council Packet Page Number 188 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 18 accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we used. D.5.b. Laboratory Testing The exploration logs in the Appendix note most of the results of the laboratory tests performed on geologic material samples. The remaining laboratory test results follow the exploration logs. We performed the tests in general accordance with ASTM procedures. Corrosivity testing was performed outside of Braun Intertec by Project X Engineers, Inc. and tested in general accordance with ASTM and SM procedures. D.6. Groundwater Measurements The drillers checked for groundwater while advancing the penetration test borings, and again after auger withdrawal. We then filled the borehole, as noted on the boring logs. E.Qualifications E.1. Variations in Subsurface Conditions E.1.a. Material Strata We developed our evaluation, analyses and recommendations from a limited amount of site and subsurface information. It is not standard engineering practice to retrieve material samples from exploration locations continuously with depth. Therefore, we must infer strata boundaries and thicknesses to some extent. Strata boundaries may also be gradual transitions, and project planning should expect the strata to vary in depth, elevation and thickness, away from the exploration locations. Variations in subsurface conditions present between exploration locations may not be revealed until performing additional exploration work, or starting construction. If future activity for this project reveals any such variations, you should notify us so that we may reevaluate our recommendations. Such variations could increase construction costs, and we recommend including a contingency to accommodate them. Council Packet Page Number 189 of 226 J1, Attachment 3 City of Maplewood Project B2309463 January 11, 2023 Page 19 E.1.b. Groundwater Levels We made groundwater measurements under the conditions reported herein and shown on the exploration logs, and interpreted in the text of this report. Note that the observation periods were relatively short, and project planning can expect groundwater levels to fluctuate in response to rainfall, flooding, irrigation, seasonal freezing and thawing, surface drainage modifications and other seasonal and annual factors. E.2. Continuity of Professional Responsibility E.2.a. Plan Review We based this report on a limited amount of information, and we made a number of assumptions to help us develop our recommendations. We should be retained to review the geotechnical aspects of the designs and specifications. This review will allow us to evaluate whether we anticipated the design correctly, if any design changes affect the validity of our recommendations, and if the design and specifications correctly interpret and implement our recommendations. E.2.b. Construction Observations and Testing We recommend retaining us to perform the required observations and testing during construction as part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions exposed during construction with those encountered by the borings and provide professional continuity from the design phase to the construction phase. If we do not perform observations and testing during construction, it becomes the responsibility of others to validate the assumption made during the preparation of this report and to accept the construction-related geotechnical engineer-of-record responsibilities. E.3. Use of Report This report is for the exclusive use of the addressed parties. Without written approval, we assume no responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may not be appropriate for other parties or projects. E.4. Standard of Care In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession currently practicing in the same locality. No warranty, express or implied, is made. Council Packet Page Number 190 of 226 J1, Attachment 3 Exhibit5 Wakefield Lake Subwatershed Lake Phalen Subwatershed Subwatershed Boundary Streets to be improved (blue) Council Packet Page Number 191 of 226 J1, Attachment 3 Keller Lake Subwatershed Kohlman Lake Subwatershed Streets to be improved (blue) Subwatershed Boundary Council Packet Page Number 192 of 226 Exhibit6 J1, Attachment 3 Dpodsfuf!Dvsc boe!Hvuufs Cjuvnjopvt!Spbexbz Sbjoxbufs!Hbsefo Cpvmfwbse!Usfft Tjefxbml Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 37!SPBEXBZ!XJEUI 3/6621/6 XBML 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ !!!!Opuf;!35!spbexbz!xjeui!nbz!cf!dpotjefsfe!jo!bqqspqsjbuf!dpoufyu Mpdbm!Tusffu Council Packet Page Number 193 of 226 J1, Attachment 3 Cpvmfwbse!Usfft Cjuvnjopvt!Spbexbz Dpodsfuf!Dvsc boe!Hvuufs Sbjoxbufs!Hbsefo Tjefxbml Tjefxbml Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 37!SPBEXBZ!XJEUI 5665 XBMLXBML 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ !!!!Opuf;!35!spbexbz!xjeui!nbz!cf!dpotjefsfe!jo!bqqspqsjbuf!dpoufyu Mpdbm!Tusffu Council Packet Page Number 194 of 226 J1, Attachment 3 Dpodsfuf!Dvsc boe!Hvuufs Cjuvnjopvt!Spbexbz Cpvmfwbse!Usfft Sbjoxbufs!Hbsefo Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 39!.!41!SPBEXBZ!XJEUI 88 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ Opuf;!Tjefxbml!sfrvjsfe!jg!tusffu!bcvut!ps!jt!jo!wbdjojuz!pg!b!tdippm!ps!qbsl Mpdbm!Tusffu Council Packet Page Number 195 of 226 J1, Attachment 3 Exhibit7 : GL02-02 H:\\Projects\\17000\\17216\\TechData\\CADDesign\\L3-PlanSheets\\17216_GL02.dwg East Shore Area Street Improvements Figure 1 Overall Layout City of Maplewood, MN 17216 1/11/2024 - 10:41AM Council Packet Page Number 196 of 226 J1, Attachment 3 Exhibit8 Council Packet Page Number 197 of 226 J1, Attachment 3 362.50 990.00 140.00 1,200.00 1,452.75 1,449.00 1,570.75 3,724.00 9,555.00 3,550.00 1,120.00 1,350.00 5,000.00 8,000.00 6,535.00 5,881.50 1,341.005,972.002,992.001,520.00 21,560.0031,780.0017,025.0016,020.0014,227.0016,141.5042,408.0050,000.0010,240.00 141,869.20432,285.00484,470.00125,440.00 Cost Estimated Exhibit 9 $ $$$$$$$$$$$$$$$$$ $$$$$$ $$$$$$$ $ $$ TOTAL 1.00100,000.002.001.002.001.008.00 89.0088.0038.0050.0038.0065.0016.0064.0080.00 y 447.00126.00103.00347.00447.00200.00110.00 3,920.001,135.001,135.009,424.002,986.004,117.004,614.003,920.001,307.001,307.00 37,334.0021,522.00 Quantit Estimated 5.503.253.803.000.754.502.007.259.005.001.754.50 11.5015.2528.0015.0041.0034.0040.0032.0098.0017.7570.00 600.00180.00105.00105.00147.00675.00160.00 5,000.001,000.00 50,000.00 Price Estimated Unit $ $$$$$$$$$$$$$$$$$$$$$$$$$ $$ $$ $$$$ LS100,000.00LSLB L FL FL FL FL FL FL F L S S YS YS YS YS YS FS YS YS FS FS YS Y C YC Y Unit GAL TONTON EACHEACHEACHEACH MGAL HOUR Description Preliminary Cost Estimate, Cypress-Maplewood Drive Area, City Project 23-08 6" CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL Item 2024 Maplewood Street ImprovementsCypress-Maplewood Drive AreaPreliminary Cost EstimateStreet and Utility ImprovementsMaplewood City Project, 23-08 STREET IMPROVEMENTS 2021.501MOBILIZATION2101.502CLEARING AND GRUBBING2104.503REMOVE CONCRETE CURB & GUTTER2104.503SAW BITUMINOUS ROADWAY PAVEMENT (FULL DEPTH)2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENT2104.504REMOVE CONCRETE DRIVEWAY PAVEMENT/APRON/WALK2106.507SUBGRADE EXCAVATION (EV)2106.507SALVAGE, STOCKPILE, INSTALL RECLAIM MATERIAL2123.610STREET SWEEPER (WITH PICKUP BROOM)2130.523WATER FOR DUST CONTROL2215.504FULL DEPTH RECLAMATION (10-INCH DEPTH)2232.503EDGE MILL BITUMINOUS SURFACE, 2.5-INCH DEPTH2331.603JOINT ADHESIVE2331.603BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL2357.506BITUMINOUS MATERIAL FOR TACK COAT2360.504TYPE SPWEA330B BITUMINOUS MIXTURE (1 - 3-INCH LIFT, RESIDENTIAL DRIVEWAY)2360.504TYPE SPWEA430B BITUMINOUS MIXTURE (2 - 2-INCH LIFTS, COMMERCIAL DRIVEWAY) 2360.509TYPE SPWEA330C BITUMINOUS WEARING COURSE MIXTURE2360.509TYPE SPWEB330C BITUMINOUS NON-WEARING COURSE MIXTURE2521.5184" CONCRETE WALK2531.503CONCRETE CURB & GUTTER DESIGN B618, B624, D412, TRANSITION2531.5042531.5048" CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL2531.6186-INCH CONCRETE PEDESTRIAN CURB RAMP2531.618TRUNCATED DOMES2563.601TRAFFIC CONTROL - NEIGHBORHOOD2571.502DECIDUOUS TREE NO 20 CONT2573.501EROSION CONTROL, CONTRACTOR'S PLAN2573.502STORM DRAIN INLET PROTECTION (ALL TYPES)2573.502STABILIZED CONSTRUCTION EXIT2573.503SEDIMENT CONTROL LOG TYPE COMPOST2574.504LOAM TOPSOIL BORROW (4-INCH)2574.508COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SODDED/SEEDED AREAS (300 LBS/ACRE)2575.504EROSION CONTROL BLANKET (FUTERRA F4 NETLESS, BY RAMY TURF PRODUCTS OR APPROVED EQUAL) Council Packet Page Number 198 of 226 J1, Attachment 3 640.00 850.00 3,575.00 7,565.00 3,000.00 4,450.00 1,900.00 3,800.00 1,440.00 7,000.00 1,100.00 4,400.00 4,500.00 2,000.00 6,000.00 4,800.00 6,840.005,000.008,100.003,900.007,500.003,000.009,000.001,100.002,400.00 11,375.0011,790.0025,300.0045,000.0012,000.0010,450.0021,600.0030,000.0012,600.0047,400.00 232,360.00 1,571,386.20 Cost Estimated $$$ $$$$$$$$$$$$$$$$$$$ $$$$ $$$$$$$$$$$ TOTAL 1.002.001.009.001.001.001.004.001.003.005.00 80.0055.0013.0015.0010.0012.0072.0040.0060.0020.0030.0070.0023.0011.0029.0040.0024.0024.0014.00 y 445.00445.00131.00100.00 TOTAL = TOTAL = TOTAL = Quantit Estimated 8.00 65.0017.0010.0085.0090.0095.0020.00 875.00200.00120.00125.00135.00195.00250.00100.00950.00600.00750.00150.00900.00 1,900.001,900.001,100.003,000.005,000.009,000.001,100.001,100.001,100.001,200.001,250.00 12,000.00 Price 8 Estimated Unit $$$$$$$ $ $$$$$$$$$$ $ $ $ $ $ $$ $ $$ $$$$$ $ L FL FL FL FL FL FL FL FL FL F L B S Y C Y Unit EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACH200.00EACHEACH MGAL T Description Preliminary Cost Estimate, Cypress-Maplewood Drive Area, City Project 23-0 S S CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72-INCH CB/MH Item 2575.508TURF ESTABLISHMENT STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY TURF (300 LB/ACRE)2575.523WATER FOR TURF ESTABLISHMENT (ADDITIONAL)STORM SEWER SYSTEM IMPROVEMENTS 2104.502REMOVE & DISPOSE OF STORM SEWER PIPE (ANY SIZE & TYPE)2104.502REMOVE/ABANDON DRAINAGE STRUCTURE (CB, MH OR CB-MH)2104.502SALVAGE STORM SEWER CASTING2451.603PIPE BEDDING MATERIAL FOR STORM SEWER, MAPLEWOOD STANDARD PLATE 340 & 3412501.50224-INCH HDPE PIPE APRON2501.50211-INCH HEIGHT x 18-INCH SPAN RC ARCH PIPE APRON2503.50315" SCH 40 PVC PIPE SEWER2503.50324-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER2503.50312" RC PIPE SEWER2503.50315" RC PIPE SEWER2503.50318" RC PIPE SEWER2503.50324" RC PIPE SEWER2503.50327" RC PIPE SEWER2503.50336" RC PIPE SEWER2503.50311-INCH HEIGHT x 18-INCH SPAN RC ARCH PIPE2503.502CONNECT TO EXISTING STORM SEWER PIPE2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60-INCH CB/MH2506.5022506.502FURNISH & INSTALL R-1678-A FRAME & SOLID LID FOR STORM SEWER2506.502FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER2506.502FURNISH & INSTALL R-3250-1 FRAME & K GRATE FOR STORM SEWER2506.502FURNISH & INSTALL R-3290-A FRAME & C GRATE FOR STORM SEWER2506.502ADJUST EXISTING STORM SEWER CASTING (ALL TYPES)2506.601REHABILITATE EXISTING STORM SEWER INVERT(S)/DOGHOUSE(S) 2506.601REHABILITATE EXISTING STORM SEWER ADJUSTMENT RINGS W/FLEX SEAL UTILITY SEALANT, MAPLEWOOD STANDARD PLA2511.507GEOTEXTILE FILTER FABRIC TYPE 4 NON-WOVEN FOR RIPRAP2511.507RANDOM RIPRAP CLASS III SANITARY SEWER SYSTEM IMPROVEMENT 2104.502SALVAGE SANITARY SEWER CASTING2506.502FURN ISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER2506.502ADJUST EXISTING SANITARY SEWER CASTING (ALL TYPES)WATER SYSTEM IMPROVEMENT Council Packet Page Number 199 of 226 J1, Attachment 3 1,650.00 7,700.00 2,500.00 2,500.00 2,750.00 12,600.0013,000.00 115,200.00157,900.00 200,904.62265,194.10 2,009,046.20 2,009,046.20 2,209,950.822,475,144.92 Cost Estimated $$$$$$ $$$ $ TOTAL 1.001.00 11.0014.0014.0096.0013.0011.00 y TOTAL = TOTAL = Quantit Estimated $$$$$ 900.00550.00250.00 2,500.002,500.001,200.001,000.00 Price 8 Estimated Unit $$$$ $ $ $ $ Unit EACH150.00EACHEACHEACHEACHEACHEACHEACH Subtotal: + 10% Contingencies: + Estimated Easement Costs: Total Estimated Project Costs: Subtotal Estimated Construction Costs: + 12.0% Geotechnical, Legal, and Fiscal Expenses: Description Preliminary Cost Estimate, Cypress-Maplewood Drive Area, City Project 23-0 Item 2504.602ADJUST CURB BOX2504.602REPAIR VALVE BOX2504.602ADJUST VALVE BOX2504.602REPLACE VALVE BOX2504.602WATER UTILITY HOLE2504.602SACRIFICIAL ANODE RETROFIT2504.602CATHODIC PROTECTION TEST STATION2506.602CASTING ASSEMBLY SPECIAL (SPRWS STANDARD PLATE D14) Council Packet Page Number 200 of 226 J1, Attachment 3 Council Packet Page Number 201 of 226 J1, Attachment 3 Council Packet Page Number 202 of 226 J1, Attachment 3 Council Packet Page Number 203 of 226 J1, Attachment 3 Council Packet Page Number 204 of 226 J1, Attachment 3 Exhibit10 Preliminary Assessment Roll 2024 Maplewood Street Improvements East Shore Drive Area City Project 23-08 Parcel IDSite AddressProperty TypeImprovement TypeUnits/Front FootageAssessment Amount 1629223100051833 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629223100041841 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224200841844 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629223100031849 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224200851852 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629223100021857 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224200861858 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224201061866 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224201051872 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224200971886 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224200181890 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224201021896 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224201041900 ADELE ST NResidentialFull Reconstruction16,600.00$ 1629224201031906 ADELE ST NResidentialFull Reconstruction16,600.00$ 1529223300081745 BIRMINGHAM ST NResidentialFull Reconstruction16,600.00$ 1529223301041700 CLARENCE ST NResidentialFull Reconstruction16,600.00$ 1529223300201746 CLARENCE ST NResidentialFull Reconstruction16,600.00$ 1629224300461740 EAST SHORE DR NResidentialPartial Reconstruction14,950.00$ 1629224300451744 EAST SHORE DR NResidentialFull Reconstruction16,600.00$ 1629224300441750 EAST SHORE DR NResidentialPartial Reconstruction & 15,775.00$ Full Reconstruction 1629224300431756 EAST SHORE DR NResidentialPartial Reconstruction & 15,775.00$ Full Reconstruction 1629224300421768 EAST SHORE DR NResidentialFull Reconstruction16,600.00$ 1629224300221772 EAST SHORE DR NResidentialFull Reconstruction16,600.00$ 1629224300201784 EAST SHORE DR NResidentialPartial Reconstruction14,950.00$ 1629224300191796 EAST SHORE DR NResidentialPartial Reconstruction & 15,775.00$ Full Reconstruction 1629224300181800 EAST SHORE DR NResidentialFull Reconstruction16,600.00$ 1629224300171802 EAST SHORE DR NResidentialFull Reconstruction16,600.00$ 1629224200371810 EAST SHORE DR NResidentialPartial Reconstruction14,950.00$ 1629224200381818 EAST SHORE DR NResidentialPartial Reconstruction14,950.00$ 1629224200391828 EAST SHORE DR NResidentialFull Reconstruction16,600.00$ 1629223100061832 EAST SHORE DR NResidentialFull Reconstruction1$ 6,600.00 1629223100071840 EAST SHORE DR NResidentialPartial Reconstruction1$ 4,950.00 1629223100081844 EAST SHORE DR NResidentialPartial Reconstruction1$ 4,950.00 1629223100091848 EAST SHORE DR NPartial Reconstruction1$ 4,950.00 Residential 1629223100101858 EAST SHORE DR NResidentialPavement Rehabilitation1$ 3,450.00 1629223100231866 EAST SHORE DR NResidentialPavement Rehabilitation1$ 3,450.00 1629223100291870 EAST SHORE DR NCommercialPavement Rehabilitation472$ 32,568.00 1629223100181874 EAST SHORE DR NResidentialPavement Rehabilitation1$ 3,450.00 1629223100301875 EAST SHORE DR NCommercialPavement Rehabilitation502$ 34,638.00 1629223100201876 EAST SHORE DR NResidentialPavement Rehabilitation2$ 6,900.00 1629223100281880 EAST SHORE DR NCommercialPavement Rehabilitation165$ 11,385.00 1629224201001082 FENTON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200561100 FENTON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200131101 FENTON AVE EResidentialFull Reconstruction1$ 6,600.00 1629223100271050 FROST AVEResidentialPavement Rehabilitation & 4$24,825.00 Full Reconstruction 1629224200891053 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200261061 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 Council Packet Page Number 205 of 226 J1, Attachment 3 1629224200311066 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200901069 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200321072 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200331080 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224201111083 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200341088 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200351092 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200501107 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200491109 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200481111 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200471113 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200461115 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1629224300211120 GORDON AVE EResidentialFull Reconstruction1$ 6,600.00 1529223300221751 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300061752 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300231759 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300051760 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300241765 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300041770 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300251773 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300261775 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300031776 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300021784 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300011786 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1529223300271787 IDE ST NResidentialFull Reconstruction1$ 6,600.00 1629224201140 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300391754 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300381758 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300411759 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300141776 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300231777 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300151784 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224300161790 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200761800 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200451805 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200601814 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200441835 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200611836 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200431843 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224201131844 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200641856 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200421857 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200651862 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200411865 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200401871 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200661872 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200081884 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200071890 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200121893 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200061896 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200111899 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200051904 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200101907 PHALEN PL NResidentialFull Reconstruction1$ 6,600.00 1629224200361101 RIPLEY AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200921125 RIPLEY AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200591133 RIPLEY AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200751144 RIPLEY AVE EResidentialFull Reconstruction1$ 6,600.00 1529223300301370 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 1529223301031376 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 Council Packet Page Number 206 of 226 J1, Attachment 3 1529223300211381 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 1529223300311390 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 1529223300321398 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 1529223300071401 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 1529223300331406 SOPHIA AVE EResidentialFull Reconstruction1$ 6,600.00 1629224200511828 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224201101843 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200521844 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200531852 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200831855 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200781860 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200821865 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200981889 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200961895 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200141896 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200951901 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 1629224200941917 WALTER ST NResidentialFull Reconstruction1$ 6,600.00 $ 865,641.00 Residential Single Family Unit, Full Reconstruction Rate$ 6,600.00 Residential Single Family Unit, Partial Reconstruction$ 4,950.00 Residential Single Family Unit, Pavement Rehabilitation Rate$ 3,450.00 Commercial/Townhome/Multi-Family Pavement Rehabilitation Rate/Front Foot$69.00 Council Packet Page Number 207 of 226 J1, Attachment 3 Preliminary Assessment Roll 2024 Maplewood Street Improvements Cypress-Maplewood Drive Area City Project 23-08 Parcel IDSite AddressProperty TypeImprovement TypeUnits/Front FootageAssessment Amount 929222400902458 ADELE ST NResidential, Single Family Pavement Rehabilitation13,450.00$ 929222400892466 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400772473 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400882474 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400762481 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400872482 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400752489 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400862490 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400742497 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400852498 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400732505 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400842506 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400722513 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400832514 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400712521 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400822522 ADELE ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200241306 COUNTY ROAD C EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400952415 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400592423 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400582431 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400572439 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400692440 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400562447 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400682448 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400552455 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400542463 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400532471 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400672472 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400522479 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400662480 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400512487 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400652488 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400502495 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400642496 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400492503 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400632504 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400482511 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400622512 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400472519 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400612520 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400462527 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222100672535 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222100662543 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222100652551 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222100642559 CYPRESS ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400781009 DEMONT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400791017 DEMONT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400801025 DEMONT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400811033 DEMONT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221101140 DULUTH ST NResidential, Single Family Pavement Rehabilitation1$3,450.00 929221101150 DULUTH ST NResidential, Single Family Pavement Rehabilitation2$ 6,900.00 929221101122580 DULUTH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221101132617 DULUTH ST NCommercialPavement Rehabilitation242$ 16,698.00 929221101082621 DULUTH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221101072625 DULUTH ST NResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221101062627 DULUTH ST NResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221101052631 DULUTH ST NResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221101042633 DULUTH ST NResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100781251 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100791253 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 Council Packet Page Number 208 of 226 J1, Attachment 3 929221100801261 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100991262 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100811263 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100981264 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100821271 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100971272 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100831273 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100961274 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100841281 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100951282 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100851283 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100941284 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100931288 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100921290 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100861291 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100871293 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100911294 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100901296 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100881297 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100891299 EDGEHILL CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100692575 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200312580 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100682581 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200302586 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100062587 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200292594 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100052597 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100042601 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200282602 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100032607 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200272610 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100022615 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200262618 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 1029222200252624 ENGLISH ST NResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929221100601260 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100591262 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100431265 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100421267 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100391270 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100381272 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100461275 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100471277 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100411280 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100401282 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100581285 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100571287 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100451290 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100441292 HILLTOP CT EResidential, DuplexPavement Rehabilitation1$ 2,070.00 929221100700 MAPLEWOOD DR NCommercialPavement Rehabilitation106$ 7,314.00 429224400070 MAPLEWOOD DR NCommercialPavement Rehabilitation96$ 6,624.00 929221300142416 MAPLEWOOD DR NCommercialPavement Rehabilitation380$ 26,220.00 929221400132490 MAPLEWOOD DRCommercialPavement Rehabilitation1132$ 78,108.00 929221200132590 MAPLEWOOD DR NCommercialPavement Rehabilitation1102$ 76,038.00 929221100712610 MAPLEWOOD DR NCommercialPavement Rehabilitation621$ 42,849.00 429224400552650 MAPLEWOOD DR NCommercialPavement Rehabilitation290$ 20,010.00 429224400212672 MAPLEWOOD DR NCommercialPavement Rehabilitation68$ 4,692.00 429224400472688 MAPLEWOOD DR NCommercialPavement Rehabilitation208$ 14,352.00 429224400442694 MAPLEWOOD DR NCommercialPavement Rehabilitation119$ 8,211.00 429224400422700 MAPLEWOOD DR NCommercialPavement Rehabilitation153$ 10,557.00 429224400092720 MAPLEWOOD DR NCommercialPavement Rehabilitation229$ 15,801.00 429224400082732 MAPLEWOOD DR NCommercialPavement Rehabilitation160$ 11,040.00 429224100152780 MAPLEWOOD DR NCommercialPavement Rehabilitation245$ 16,905.00 429224100142792 MAPLEWOOD DR NCommercialPavement Rehabilitation244$ 16,836.00 429224100132806 MAPLEWOOD DR NCommercialPavement Rehabilitation152$ 10,488.00 929222400941008 SEXTANT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400931018 SEXTANT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 Council Packet Page Number 209 of 226 J1, Attachment 3 929222400921026 SEXTANT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 929222400911032 SEXTANT AVE EResidential, Single Family Pavement Rehabilitation1$ 3,450.00 $ 713,943.00 Residential Single Family Unit, Pavement Rehabilitation Rate$ 3,450.00 Residential Duplex Unit, Pavement Rehabilitation Rate$ 2,070.00 Commercial/Townhome/Multi-Family Pavement Rehabilitation Rate/Front Foot$ 69.00 Residential Duplex Average Duplex Front Footage Per Unit=45 Residential Pavement Rehabilitation Rate per Unit= $ 3,450.00 Typical Front Footage for Single Unit Residential=75 Assessment Rate Per Duplex Unit=$ 2,070.00 Council Packet Page Number 210 of 226 J1, Attachment 3 Exhibit11 1/2 Unit Pavement 1050, 4 Single Family Units Rehabilitation 1/2 Unit Full Reconstruction 2 Single Family Units Potential future lot 472 ft Potential future lot Potential future lot Potential future lot 502 ft 165 ft 1/2 Unit Partial Reconstruction 1/2 Unit Full Reconstruction Lake Phalen = Residential, Single Family, Pavement Rehabilitation Rate = $3,450/Unit = Residential, Single Family, Partial Reconstruct Rate = $4,950/Unit = Residential, Single Family, Full Reconstruction Rate = $6,600/Unit = Commercial, Pavement Rehabilitation Rate = $69/Front-Foot Commercial property front footages pulled off on Ramsey County GIS. Preliminary - Feasibility Level Council Packet Page Number 211 of 226 J1, Attachment 3 = Residential, Single Family, Pavement Rehabilitation Rate = $3,450/Unit = Residential, Single Family, Partial Reconstruct Rate = $4,950/Unit = Residential, Single Family, Full Reconstruction Rate = $6,600/Unit = Commercial, Pavement Rehabilitation Rate = $69/Front-Foot Commercial property front footages pulled off on Ramsey County GIS. Preliminary - Feasibility Level Council Packet Page Number 212 of 226 J1, Attachment 3 = Residential, Single Family, Pavement Rehabilitation Rate = $3,450/Unit = Residential, Duplex, Pavement Rehabilitation Rate = $1,955/Unit = Commercial, Pavement Rehabilitation Rate = $69/Front-Foot Commercial property front footages pulled off on Ramsey County GIS. Preliminary - Feasibility Level Council Packet Page Number 213 of 226 J1, Attachment 3 242 ft 106 ft 2 Units 1 Units 621 ft 0 Units, Buildable area less than 10,000 SF 1,102 ft 1132 ft 380 ft = Residential, Single Family, Pavement Rehabilitation Rate = $3,450/Unit = Residential, Duplex, Pavement Rehabilitation Rate = $1,955/Unit = Commercial, Pavement Rehabilitation Rate = $69/Front-Foot Commercial property front footages pulled off on Ramsey County GIS. Preliminary - Feasibility Level Council Packet Page Number 214 of 226 J1, Attachment 3 152 ft 244 ft 245 ft 96 ft 160 ft 229 ft 153 ft 119 ft 208 ft 68 ft 290 ft = Residential, Single Family, Pavement Rehabilitation Rate = $3,450/Unit = Residential, Duplex, Pavement Rehabilitation Rate = $1,955/Unit = Commercial, Pavement Rehabilitation Rate = $69/Front-Foot Commercial property front footages pulled off on Ramsey County GIS. Preliminary - Feasibility Level Council Packet Page Number 215 of 226 J1, Attachment 4 Street City Council January 22, 2024 ¤ Presented to Maplewood Improvements ¤ City Project 23-08 2024 Maplewood Council Packet Page Number 216 of 226 J1, Attachment 4 ee uu nn ee vv AAAAAAAAA aa iiiiiiii hhhhhhhhhhhhh pp oo SSSSSSSS rr aa ee nn ee vv iiiiiii rr DDDDDDD ee rr oo hhhhhhhhhh SSSSSSSSSSSSS tttt ss aa East Shore Drive near Sophia AvenueEEEEEEEEEEE Why These Streets? 4.30 Miles in LengthAverage PCI Rating Ï32/100 ¤¤ Poor pavement conditionPavement has deteriorated to the pointwhere patching and maintenance is nolonger cost-effective or possible insome cases.Some streets completely lack concretecurb and gutter, while others requirespot replacement.Maplewood utilities are in need ofupgrade on select streets.SPRWS has identified 2600-feet of castiron water main in need of replacement. ¤¤¤¤¤ Council Packet Page Number 217 of 226 J1, Attachment 4 Council Packet Page Number 218 of 226 J1, Attachment 4 Reclamation on Cope Avenue (2022) Project Scope ÏPavement Rehabilitation Streets Reclamation (essentially roto-tilling) ofpavement & aggregate base to create newgravel base.Removal of excess reclaim material (gravel)to allow for new pavement section.Installation of new asphalt pavement.Replace existing structurally damagedconcrete curb.Repairs as needed to existing storm sewerstructures and castings.Replacement of outdated sanitary sewercastings.Installatio n of sacrificial anodes on existingwater main (reduces corrosion & prolonglife).Restoration of driveways and boulevards. ¤¤¤¤¤¤¤¤ Council Packet Page Number 219 of 226 J1, Attachment 4 Water main replacement Cope Avenue (2022) rrr mm Project Scope ÏFull Reconstruction Streets Utilize MaplewoodÔs Living Streets Policy fordesign guidance within neighborhood.Full removal and replacement of pavement,aggregate base and poor subgrade soils.Installation of new asphalt pavement.Installation of new concrete curb and gutter.Restoration of driveways & boulevards.Repairs and expansion of storm sewer systemas needed.Water quality feature installations.Replacement of sanitary sewer castings,Repairs to main and services as needed.Replacement of ~2600-feet of cast iron watermain on select streets.Installation of sacrificial anodes on watermain (reduces corrosion & prolongs life). ¤¤¤¤¤¤¤¤¤¤ Council Packet Page Number 220 of 226 J1, Attachment 4 2023 th & 14 th Neighborhood Meeting st Resident Communication Webtool ÏDecember 2023 Project Location Map, FAQ Brochure, Assessment InformationPresentation followed by Q & A SessionAreas of discussion included the project scope, project timeline,cost/funding sources, assessment information, residentcommunication.Online mapping tool for residents to comment on projectÓSocial media-likeÔ in allowing comments, likes, and dislikesUpdate from 1Answer questions leading up to Public Hearing ¤¤¤¤ ¤¤¤ Informational Packet ÏNovember 2023Neighborhood Meeting #1 ÏDecember 13InputIDNeighborhood Meeting #2 ÏFebruary, 2024 Council Packet Page Number 221 of 226 J1, Attachment 4 0 0 2 , 8 7 8 , 0 1 $ = t s o C t c e j o r P d e Project Costs & Funding t a m i t s E l a t G.O. Improvement Bonds -$4,759,400Street Revitalization Fund -$658,100Environmental Utility Fund -$2,156,000Sanitary Sewer Fund -$430,000W.A.C. Fund -$83,400St. Paul Regional Water Services -$1,086,800Ramsey-Washington Metro Watershed District -$125,000Special Benefit Assessments -$1,579,600 o T¤¤¤¤¤¤¤¤ Project Funding Council Packet Page Number 222 of 226 J1, Attachment 4 What is a Special Assessment? Funding source utilized to finance a portion of publicimprovementsMaximum rates are set by the City Council on a yearly basis.Independent appraisal firm hired to determine benefitreceived by properties.Per Minnesota State Statute 429 the assessment amountcannot be more than the direct benefit to the property. ¤¤¤¤ Council Packet Page Number 223 of 226 J1, Attachment 4 Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ¤¤¤¤ Residents will be mailed an official assessment noticeNeighborhood meeting in the summer of 2024 to cover assessments ¤ ¤ Assessment Hearing ÏSeptember 2024Prior to the Assessment Hearing ¤¤ Council Packet Page Number 224 of 226 J1, Attachment 4 , 2024 th , 2024 nd , 2024 th ÏSeptember 2024 ÏFebruary 12 Tentative Project Schedule Residents provide input on proposed improvementsCouncil votes after public hearing ¤¤ Council Receives Feasibility Study ÏJanuary 22Neighborhood Meeting #2 ÏWeek of February 5Public HearingAward of Contract ÏApril 2024Neighborhood Meeting #3 ÏMay 2024Construction ÏJune to November 2024Assessment Hearing ¤¤¤¤¤¤¤ Council Packet Page Number 225 of 226 J1, Attachment 4 Recommendation Approve Resolution Accepting Feasibility Study, AuthorizePreparation of Plans & Specifications, and Call for a PublicHearing for 2024 Maplewood Street Improvements, CityProject 23-08. ¤ Council Packet Page Number 226 of 226