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HomeMy WebLinkAbout2023-10-23 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 23, 2023 City Hall, Council Chambers Meeting No. 20-23 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Abrams. Mayor Abrams recapped a rescue event conducted by Maplewood Public Safety and also shared a video of a news story regarding auto theft that highlighted Maplewood. Public Safety Director Bierdeman provided further information. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. October 09, 2023 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the October 09, 2023 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. 2. October 09, 2023 City Council Meeting Minutes Agenda item F2, Ponds, was corrected to say “city processes that would take place if sale of property is approved by the county board.” Councilmember Lee moved to approve the October 09, 2023 City Council Meeting Minutes as amended. October 23, 2023 City Council Meeting Minutes 1 Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4 and G6 were highlighted. Councilmember Cave moved to approve agenda items G1-G6. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 460,446.30 Checks # 120000 thru # 120021 dated 10/10/23 $ 55,984.09 Checks # 120022 thru # 120026 dated 10/11/23 $ 588,000.13 Checks # 120027 thru # 120043 dated 10/17/23 $ 442,320.28 Disbursements via debits to checking account dated 10/02/23 thru 10/15/23 $ 1,546,750.80 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits $ 675,026.84 dated 10/13/23 October 23, 2023 City Council Meeting Minutes 2 $ 675,026.84 Total Payroll $ 2,221,777.64 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Allocation of 2022 General Fund Surplus Councilmember Cave moved to approve the Resolution Allocating $1,150,000 in General Fund Surplus. Resolution 23-10-2257 RESOLUTION ALLOCATING $1,150,000 OF GENERAL FUND SURPLUS WHEREAS, the City of Maplewood has a comprehensive set of financial policies, including a Reserves Policy; and WHEREAS, the purpose of the Reserves Policy is to provide financial stability through the maintenance of reserve funds for unanticipated expenditures or unforeseen emergencies, and to provide adequate working capital for current operating needs to avoid short-term borrowing; and WHEREAS, in establishing an appropriate fund balance (reserves), the City needs to consider the demands of cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit ratings, and long-term fiscal health; and WHEREAS, the City’s Reserves Policy requires an unassigned fund balance in the General Fund at a minimum of 41.67%, with a desired level of 50%, of annual General Fund operating expenditures; and WHEREAS, the City’s General Fund unassigned reserves exceed the 50% desired level of operating expenditures; and WHEREAS, City staff have reviewed areas of need from a long-term financial management perspective. THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates $1,150,000 in General Fund surplus unassigned reserves as follows: Parks Fund $ 300,000 Parks Fund for Environmental $ 45,000 Building Fund $ 200,000 MCC Capital Fund $ 150,000 Information Technology Fund $ 355,000 Fleet Fund $ 100,000 Total Allocation $1,150,000 October 23, 2023 City Council Meeting Minutes 3 BE IT FURTHER RESOLVED that authorization be given to the Finance Director to make the accounting entries necessary to transfer the funds. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. 2023-2025 School Resource Officer Agreement with Independent School District 622 Councilmember Cave moved to approve the 2023 – 2025 School Resource Officer Agreement with Independent School District 622. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Resolution to Accept a Donation for the Youth Scholarship Fund Councilmember Cave moved to approve the resolution accepting donation in the amount of $77.02 from Mik Mart Ice Cream and to authorize the Finance Director to increase the Youth Scholarship Fund budget by that amount: $77.02. Resolution 23-10-2258 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Natural Resources Department has received donations of $77.02 in support of the department; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Natural Resources Department to accept this donation. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Sunset Ridge Park Playground Replacement Councilmember Cave moved to approve the replacement of the Sunset Ridge Park Playground and authorize the City Manager and the Mayor to enter into a contract with Northland Recreation/Little Tikes (State Contract #030117-LTS) with a not to exceed budget of $130,000. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Professional Services Agreement with Leo A. Daly Architect for a Space Needs Assessment, Feasibility and Design for the East Metro Public Safety Training Facility October 23, 2023 City Council Meeting Minutes 4 Councilmember Cave moved to approve the Professional Services Agreement with Leo A. Daly Architect for a Space Needs Assessment, Feasibility and Design for the East Metro Public Safety Training Facility. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS 1. Award of 2024 Charitable Gambling Funds City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the proposed award amounts. Amount Recommended Organization Award Requested Aquatic Research & Conservation Society, Inc. $5,000.00 $2,900.00 Carver Elementary PTO $6,000.00 $4,700.00 Fish & Waters Conservation Fund $10,000.00 $3,600.00 Friends of Maplewood Nature Center $5,000.00 $4,000.00 Maplewood Fire Department $7,500.00 $6,900.00 Presentation of the Blessed Virgin Mary $1,500.00 $1,200.00 Silver Lake Improvement Association $2,500.00 $2,000.00 Tubman Family Alliance $20,000.00 $14,700.00 $57,500.00 $40,000.00 Seconded by Councilmember Villavicencio Ayes – All The motion passed. 2. Snake Discovery, 831 Century Avenue North a. Conditional Use Permit Amendment Resolution b. Zoning Map Amendment Ordinance (Requires four votes) Community Development Director Parr and Planner Hammond gave the presentation. Council discussed the item and asked questions of staff. October 23, 2023 City Council Meeting Minutes 5 Councilmember Juenemann moved to approve the conditional use permit amendment resolution for the property at 831 Century Avenue North, subject to certain conditions of approval. Resolution 23-10-2259 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Edward Robert, on behalf of Snake Discovery, has requested to amend the Conditional Use Permit for the property located at 831 Century Avenue North. 1.02 The property located at 831 Century Avenue North is legally described as: Lots 31 and 32, Block 1 of Cahanes Acres; That part of Lot 1, Block 1 of Cahanes Acres, except the east 85 feet thereof, lying Southerly of the following described line: Beginning at a point on the West line of Lot 1, 21.9 feet North of the Southwest corner of said Lot, thence easterly to a point on the east line of Lot 1, 16.18 feet north of the Southeast corner of said Lot and there terminating; Also Lot 2, Block 1 of Cahanes Acres, except that part of the east 85 feet lying north of the following described line: Beginning at the northwest corner of said Lot 2; thence easterly to a point on the east line of Lot 2, 5.3 feet south of the northeast corner of said lot and there terminating. PIN: 252922440052 Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. October 23, 2023 City Council Meeting Minutes 6 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On September 19, 2023, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2. On October 9, 2023, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. The City Council tabled the discussion until the next meeting scheduled for October 23, 2023. 3. On October 23, 2023, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. This conditional use permit, approved on October 23, 2023, supersedes the permit issued on June 3, 1971, and amended on June 1, 1988. All previous CUP conditions are terminated. October 23, 2023 City Council Meeting Minutes 7 2. The city council will review the permit in one year. 3. Outdoor sales, storage, and display are not permitted in the parking lot. These activities are allowed, however, limited to the area underneath the canopy structure along the west side of the building or at the main entrance on the east side of the building, off Century Avenue. 4. A trash enclosure is required around all trash containers or dumpsters and shall be 100 percent opaque. The enclosure must meet city ordinance requirements in Section 44-19 (e). The owner will submit a plan detailing the proposed location and design of the trash enclosure before installation. The location of the trash enclosure shall minimize the loss of parking spaces. The enclosure is required to be maintained on the site at all times. 5. The fence surrounding the parking lot perimeter must be continuously maintained or repaired as needed. The fence shall be 100 percent opaque and 6 feet in height. 6. A landscaped and screened area shall be continuously maintained around the parking lot perimeter. Plantings shall be maintained in a neat and healthy condition. Plantings that have died shall be promptly replaced and must meet city ordinance requirements in Section 44-19 (a) – (d). 7. Exterior lighting is required to be reviewed by city staff before installation and to achieve city ordinance requirements. The applicant will submit all the necessary plans for review as described in Section 44-20 (c) (1). 8. Customers of the business cannot park on adjacent residential streets. The owner will install a “stop” sign and a “no left turn” sign at the parking th lot exit onto 7 Street East. The owner will coordinate the location and installation of the sign with the Public Works Department. 9. The parking lot area shown on the Overview Map – Site Plan, Dated October 16, 2023, is to be used exclusively for customer parking accessory to the primary commercial building on the parcel. The city council must approve any changes to the site through an amendment to this permit. Seconded by Councilmember Villavicencio Ayes – All The motion passed. Mayor Abrams moved to approve an ordinance amending the City’s zoning map to rezone the west portion of the property at 831 Century Avenue North from R1, single-dwelling residential, to BC, business commercial. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Juenemann Councilmember Villavicencio Nay – Councilmember Cave October 23, 2023 City Council Meeting Minutes 8 Councilmember Lee The motion failed. J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:59 p.m. Andrea Sindt, City Clerk October 23, 2023 City Council Meeting Minutes 9