HomeMy WebLinkAbout2023-10-23 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 23, 2023
City Hall, Council Chambers
Meeting No. 20-23
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:02 p.m. by Mayor Abrams.
Mayor Abrams recapped a rescue event conducted by Maplewood Public Safety and also
shared a video of a news story regarding auto theft that highlighted Maplewood. Public
Safety Director Bierdeman provided further information.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Lee Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. October 09, 2023 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the October 09, 2023 City Council Workshop
Meeting Minutes as submitted.
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. October 09, 2023 City Council Meeting Minutes
Agenda item F2, Ponds, was corrected to say “city processes that would take place if sale of
property is approved by the county board.”
Councilmember Lee moved to approve the October 09, 2023 City Council Meeting Minutes
as amended.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda items G4 and G6 were highlighted.
Councilmember Cave moved to approve agenda items G1-G6.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Cave moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 460,446.30 Checks # 120000 thru # 120021
dated 10/10/23
$ 55,984.09 Checks # 120022 thru # 120026
dated 10/11/23
$ 588,000.13 Checks # 120027 thru # 120043
dated 10/17/23
$ 442,320.28 Disbursements via debits to checking account
dated 10/02/23 thru 10/15/23
$ 1,546,750.80 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits
$ 675,026.84 dated 10/13/23
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$ 675,026.84 Total Payroll
$ 2,221,777.64 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Allocation of 2022 General Fund Surplus
Councilmember Cave moved to approve the Resolution Allocating $1,150,000 in General
Fund Surplus.
Resolution 23-10-2257
RESOLUTION ALLOCATING $1,150,000 OF GENERAL FUND SURPLUS
WHEREAS, the City of Maplewood has a comprehensive set of financial policies,
including a Reserves Policy; and
WHEREAS, the purpose of the Reserves Policy is to provide financial stability through
the maintenance of reserve funds for unanticipated expenditures or unforeseen emergencies,
and to provide adequate working capital for current operating needs to avoid short-term
borrowing; and
WHEREAS, in establishing an appropriate fund balance (reserves), the City needs to
consider the demands of cash flow, capital asset purchases, need for emergency reserves,
ability to manage fluctuations of major revenue sources, credit ratings, and long-term fiscal
health; and
WHEREAS, the City’s Reserves Policy requires an unassigned fund balance in the
General Fund at a minimum of 41.67%, with a desired level of 50%, of annual General Fund
operating expenditures; and
WHEREAS, the City’s General Fund unassigned reserves exceed the 50% desired
level of operating expenditures; and
WHEREAS, City staff have reviewed areas of need from a long-term financial
management perspective.
THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates
$1,150,000 in General Fund surplus unassigned reserves as follows:
Parks Fund $ 300,000
Parks Fund for Environmental $ 45,000
Building Fund $ 200,000
MCC Capital Fund $ 150,000
Information Technology Fund $ 355,000
Fleet Fund $ 100,000
Total Allocation $1,150,000
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BE IT FURTHER RESOLVED that authorization be given to the Finance Director to
make the accounting entries necessary to transfer the funds.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. 2023-2025 School Resource Officer Agreement with Independent School District
622
Councilmember Cave moved to approve the 2023 – 2025 School Resource Officer
Agreement with Independent School District 622.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Resolution to Accept a Donation for the Youth Scholarship Fund
Councilmember Cave moved to approve the resolution accepting donation in the amount of
$77.02 from Mik Mart Ice Cream and to authorize the Finance Director to increase the Youth
Scholarship Fund budget by that amount: $77.02.
Resolution 23-10-2258
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Natural Resources Department
has received donations of $77.02 in support of the department;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Natural Resources Department to accept this donation.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Sunset Ridge Park Playground Replacement
Councilmember Cave moved to approve the replacement of the Sunset Ridge Park
Playground and authorize the City Manager and the Mayor to enter into a contract with
Northland Recreation/Little Tikes (State Contract #030117-LTS) with a not to exceed budget
of $130,000.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Professional Services Agreement with Leo A. Daly Architect for a Space Needs
Assessment, Feasibility and Design for the East Metro Public Safety Training
Facility
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Councilmember Cave moved to approve the Professional Services Agreement with Leo A.
Daly Architect for a Space Needs Assessment, Feasibility and Design for the East Metro
Public Safety Training Facility.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
1. Award of 2024 Charitable Gambling Funds
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the proposed award amounts.
Amount
Recommended
Organization
Award
Requested
Aquatic Research & Conservation Society, Inc. $5,000.00 $2,900.00
Carver Elementary PTO $6,000.00 $4,700.00
Fish & Waters Conservation Fund $10,000.00 $3,600.00
Friends of Maplewood Nature Center $5,000.00 $4,000.00
Maplewood Fire Department $7,500.00 $6,900.00
Presentation of the Blessed Virgin Mary $1,500.00 $1,200.00
Silver Lake Improvement Association $2,500.00 $2,000.00
Tubman Family Alliance $20,000.00 $14,700.00
$57,500.00 $40,000.00
Seconded by Councilmember Villavicencio Ayes – All
The motion passed.
2. Snake Discovery, 831 Century Avenue North
a. Conditional Use Permit Amendment Resolution
b. Zoning Map Amendment Ordinance (Requires four votes)
Community Development Director Parr and Planner Hammond gave the presentation. Council
discussed the item and asked questions of staff.
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Councilmember Juenemann moved to approve the conditional use permit amendment
resolution for the property at 831 Century Avenue North, subject to certain conditions of
approval.
Resolution 23-10-2259
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as
follows:
Section 1. Background.
1.01 Edward Robert, on behalf of Snake Discovery, has requested to amend the
Conditional Use Permit for the property located at 831 Century Avenue North.
1.02 The property located at 831 Century Avenue North is legally described as:
Lots 31 and 32, Block 1 of Cahanes Acres; That part of Lot 1, Block 1 of
Cahanes Acres, except the east 85 feet thereof, lying Southerly of the
following described line: Beginning at a point on the West line of Lot 1, 21.9
feet North of the Southwest corner of said Lot, thence easterly to a point on
the east line of Lot 1, 16.18 feet north of the Southeast corner of said Lot and
there terminating; Also Lot 2, Block 1 of Cahanes Acres, except that part of
the east 85 feet lying north of the following described line: Beginning at the
northwest corner of said Lot 2; thence easterly to a point on the east line of Lot
2, 5.3 feet south of the northeast corner of said lot and there terminating.
PIN: 252922440052
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional Use
Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
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5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities
or services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific Conditional Use Permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use
permit request.
1. On September 19, 2023, the Planning Commission held a public
hearing. City staff published a hearing notice in the Pioneer Press and
sent notices to the surrounding property owners. The Planning
Commission gave everyone at the hearing a chance to speak and
present written statements. The Planning Commission recommended
that the City Council approve this resolution.
2. On October 9, 2023, the City Council discussed this resolution. They
considered reports and recommendations from the planning commission
and City staff. The City Council tabled the discussion until the next
meeting scheduled for October 23, 2023.
3. On October 23, 2023, the City Council discussed this resolution. They
considered reports and recommendations from the planning commission
and City staff.
Section 5. City Council
5.01 The City Council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. This conditional use permit, approved on October 23, 2023, supersedes
the permit issued on June 3, 1971, and amended on June 1, 1988. All
previous CUP conditions are terminated.
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2. The city council will review the permit in one year.
3. Outdoor sales, storage, and display are not permitted in the parking lot.
These activities are allowed, however, limited to the area underneath the
canopy structure along the west side of the building or at the main
entrance on the east side of the building, off Century Avenue.
4. A trash enclosure is required around all trash containers or dumpsters
and shall be 100 percent opaque. The enclosure must meet city
ordinance requirements in Section 44-19 (e). The owner will submit a
plan detailing the proposed location and design of the trash enclosure
before installation. The location of the trash enclosure shall minimize the
loss of parking spaces. The enclosure is required to be maintained on
the site at all times.
5. The fence surrounding the parking lot perimeter must be continuously
maintained or repaired as needed. The fence shall be 100 percent
opaque and 6 feet in height.
6. A landscaped and screened area shall be continuously maintained
around the parking lot perimeter. Plantings shall be maintained in a neat
and healthy condition. Plantings that have died shall be promptly
replaced and must meet city ordinance requirements in Section 44-19 (a)
– (d).
7. Exterior lighting is required to be reviewed by city staff before installation
and to achieve city ordinance requirements. The applicant will submit all
the necessary plans for review as described in Section 44-20 (c) (1).
8. Customers of the business cannot park on adjacent residential streets.
The owner will install a “stop” sign and a “no left turn” sign at the parking
th
lot exit onto 7 Street East. The owner will coordinate the location and
installation of the sign with the Public Works Department.
9. The parking lot area shown on the Overview Map – Site Plan, Dated
October 16, 2023, is to be used exclusively for customer parking
accessory to the primary commercial building on the parcel. The city
council must approve any changes to the site through an amendment to
this permit.
Seconded by Councilmember Villavicencio Ayes – All
The motion passed.
Mayor Abrams moved to approve an ordinance amending the City’s zoning map to rezone
the west portion of the property at 831 Century Avenue North from R1, single-dwelling
residential, to BC, business commercial.
Seconded by Councilmember Juenemann Ayes – Mayor Abrams
Councilmember Juenemann
Councilmember Villavicencio
Nay – Councilmember Cave
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Councilmember Lee
The motion failed.
J. NEW BUSINESS
None
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 7:59 p.m.
Andrea Sindt, City Clerk
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