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Home My WebLink About2023-10-09 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 09, 2023 City Hall, Council Chambers Meeting No. 19-23 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Food Scrap Program Ponds Fire Station Open House Councilmember Lee moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. September 25, 2023 City Council Meeting Minutes Councilmember Cave moved to approve the September 25, 2023 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. October 09, 2023 City Council Meeting Minutes 1 2. Council Presentations Food Scrap Program Mayor Abrams announced the Maplewood food scraps program is up and running and residents can order compost bags online. Fire Station Open House Mayor Abrams thanked Maplewood Public Safety for the successful open house, and thanked Costco for donating food for the event. Ponds Mayor Abrams shared an email from Ramsey County and the concept created by D R Horton for a redevelopment of the Ponds Golf Course. Community Development Director Parr gave additional information on some of the city processes that would take place if sale of property is approved by the county board. 3. Swearing-In Ceremony for Firefighter/Paramedics Nick Cook, Tyson Sohrweide, Tanner Cook, Grady Nelson and John Hagen Fire & EMS Chief Mondor introduced Firefighter/Paramedics Nick Cook, Tyson Sohrweide, Tanner Cook, Grady Nelson and John Hagen. City Clerk Sindt administered the oath before the pinning of their badges. No action required. 4. Lights On! Program Presentation Public Safety Director Bierdeman gave the staff report. John Harrington, CEO, and Sherman Patterson, Vice President with MicroGrants Lights On! and Mark Haase, Assistant Ramsey County Attorney, provided a description of the program. Councilmember Juenemann moved to approve the Maplewood Police Department partnership with the Lights On! Program. Seconded by Councilmember Lee Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G8 was highlighted. Councilmember Cave moved to approve agenda items G1-G9. October 09, 2023 City Council Meeting Minutes 2 Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 636,859.60 Checks # 111417 thru # 111439 dated 9/21/23 $ 346,237.21 Disbursements via debits to checking account dated 09/18/23 thru 10/01/23 $ 983,096.81 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits $ 672,726.53 dated 9/29/23 $ 672,726.53 Total Payroll $ 1,655,823.34 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Resolutions Supporting Applications for Environmental Cleanup Grants, 1375 Frost Avenue East Councilmember Cave moved to approve the resolutions of support for grant applications to the Metropolitan Council’s Tax Base Revitalization Account fund and Ramsey County’s Environmental Response fund. Resolution 23-10-2251 RESOLUTION AUTHORIZING APPLICATION FOR METROPOLITAN COUNCIL’S TAX BASE REVITALIZATION ACCOUNT FUNDS FOR BEACON INTERFAITH HOUSING COLLABORATIVE’S PROJECT AT 1375 FROST AVENUE EAST WHEREAS the City of Maplewood is a participant in the Livable Communities Act's Local Housing Incentives Account Program for 2023 as determined by the Metropolitan Council, and is therefore eligible to apply for funds under the Tax Base Revitalization Account; and WHEREAS the City has identified a contamination cleanup project within the City that meets the Tax Base Revitalization Account’s purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and October 09, 2023 City Council Meeting Minutes 3 WHEREAS the City has the institutional, managerial, and financial capability to ensure adequate project and grant administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the contract grant agreements; and WHEREAS the City finds that the required contamination cleanup will not occur through private or other public investment within the reasonably foreseeable future without Tax Base Revitalization Account grant funding; and WHEREAS the City represents that it has undertaken reasonable and good faith efforts to procure funding for the activities for which Livable Communities Act Tax Base Revitalization Account funding is sought but was not able to find or secure from other sources funding that is necessary for cleanup completion and states that this representation is based on the following reasons and supporting facts: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project components for which Livable Communities Act Tax Base Revitalization Account funding is sought will not occur solely through private or other public investment within the reasonably foreseeable future. BE IT FURTHER RESOLVED that, the City Council of Maplewood authorizes Beacon Interfaith Housing Collaborative and city staff to submit an application for Metropolitan Council Tax Base Revitalization Account grant funds and, if the City is awarded a Tax Base Revitalization Account grant for this project, the City will be the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for the project contained in the Tax Base Revitalization grant application submitted no later than November 1, 2023. Resolution 23-10-2252 SUPPORT OF AN ENVIRONMENTAL RESPONSE FUND GRANT APPLICATION FOR BEACON INTERFAITH HOUSING COLLABORATIVE’S PROJECT AT 1375 FROST AVENUE EAST WHEREAS the City of Maplewood has been supportive of Beacon Interfaith Housing Collaborative and its plans for a 40-unit, three-story multi-family project at 1375 Frost Avenue East; therefore, BE IT FURTHER RESOLVED that the Maplewood City Council has approved Beacon Interfaith Housing Collaborative’s project and supports an Environmental Response Fund grant application, which is being submitted to Ramsey County no later than November 1st, 2023, by Beacon Interfaith Housing Collaborative. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Resolutions Supporting Applications for Grants, 1310 Frost Avenue East October 09, 2023 City Council Meeting Minutes 4 Councilmember Cave moved to approve the resolutions of support for grant applications to the Minnesota Department of Employment and Economic Development’s Contamination Cleanup fund and Ramsey County’s Critical Corridors Development and Infrastructure fund. Resolution 23-10-2253 RESOLUTION IDENTIFYING THE NEED FOR MINNESOTA’S DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT’S CONTAMINATION CLEANUP FUNDING AND AUTHORIZING APPLICATION FOR GRANT FUNDS FOR JB VANG’S PROJECT AT 1310 FROST AVENUE EAST BE IT RESOLVED that the city of Maplewood has approved the Contamination Cleanup grant application submitted to the Department of Employment and Economic Development (DEED) no later than November 1, 2023 by the City of Maplewood in partnership with JB Vang, for the 1310 Frost Avenue East site. BE IT FURTHER RESOLVED that the city of Maplewood is located within the seven- county metropolitan area defined in section 473.121, subdivision 2, and is participating in the local housing incentives program under section 473.254. BE IT FURTHER RESOLVED that the City of Maplewood act as the legal sponsor for the project contained in the Contamination Cleanup Grant Program to be submitted no later than November 1, 2023 and that the Assistant Community Development Director is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project. BE IT FURTHER RESOLVED that the City of Maplewood has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are committed to the project identified. BE IT FURTHER RESOLVED that JB Vang has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state the City of Maplewood may enter into an agreement with the State of Minnesota for the above- referenced project, and that the City of Maplewood certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of Maplewood on October 9, 2023 Resolution 23-10-2254 SUPPORT OF CRITICAL CORRIDOR’S DEVELOPMENT AND INFRASTRUCTURE GRANT APPLICATION FOR JB VANG’S PROJECT AT 1310 FROST AVENUE EAST October 09, 2023 City Council Meeting Minutes 5 WHEREAS the City of Maplewood has been supportive of JB Vang and its plans for a 65-unit, four-story multi-family project at 1310 Frost Avenue East; WHEREAS the Maplewood City Council approved a condition use permit and design plans for JB Vang’s project on May 8, 2023; therefore, BE IT FURTHER RESOLVED that the Maplewood City Council has approved JB Vang’s project and supports a critical corridors development and infrastructure grant application, which is being submitted to Ramsey County by JB Vang. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Agreement for Professional Services with Consultant Keith Streff Councilmember Cave moved to approve the Agreement for Professional Services with consultant Keith Streff. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Local Lawful Gambling Permit for Ducks Unlimited, Unison Restaurant and Banquet, 1800 White Bear Avenue N Councilmember Cave moved to approve the Local Lawful Gambling permit for Ducks Unlimited Capitol Chapter MN253, for their event on November 1, 2023 at Unison Restaurant and Banquet, 1800 White Bear Avenue N. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Resolution Amending Retiree Health Savings Plan and Adoption Agreement for Non-Union and Police Lieutenant Employees Councilmember Cave moved to approve the resolution amending the Retiree Health Savings Plan and Adoption Agreement for Non-Union and Police Lieutenant Employees. Resolution 23-10-2255 RESOLUTION FOR AMENDMENT OF THE MISSIONSQUARE RETIREMENT HEALTH SAVINGS (RHS) PROGRAM Plan: 800183 Name of Employer: City of Maplewood State: Minnesota Resolution of the above-named Employer (the “Employer”): WHEREAS, the Employer has employees rendering valuable services, and October 09, 2023 City Council Meeting Minutes 6 WHEREAS, the amendment of its existing retiree health savings plan for such employees services the interest of the Employer and Employees. NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends the Plan in the form of MissionSquare’s Retiree Health Savings (RHS) Program. I, Andrea Sindt, Clerk of the City of Maplewood, do hereby certify that the foregoing th resolution was duly passed and adopted at a regular meeting thereof assembled this 9 day of October, 2023, by the Maplewood City Council. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Resolution Accepting the Labor-Management Committee’s Recommendation for 2024 Employee Insurance Benefits Councilmember Cave moved to approve the resolution affirming recommendations from the Labor-Management Committee for all 2024 employee insurance benefits. Resolution 23-10-2256 RESOLUTION WHEREAS, The Labor-Management Committee met, reviewed and discussed the renewal information from all providers; and WHEREAS, Consensus from the Labor-Management Committee is to recommend approval of all employee benefits and renewals for 2024; and WHEREAS, funding for the plan renewals is reflected in the Maplewood 2024 Proposed Budget. THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby affirms the recommendations of the Labor-Management Committee regarding 2024 employee insurance benefits for the City of Maplewood Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Collective Bargaining Agreement with IAFF Captains a. 2022 Contract b. 2023 – 2025 Contract Councilmember Cave moved to approve the 2022 Collective Bargaining Agreement between the City of Maplewood and IAFF Fire Captains and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Juenemann Ayes – All October 09, 2023 City Council Meeting Minutes 7 The motion passed. Councilmember Cave moved to approve the 2023 - 2025 Collective Bargaining Agreement between the City of Maplewood and IAFF Fire Captains and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Juenemann Ayes – All The motion passed. 9. Microsoft Software Subscription Renewal Councilmember Cave moved to approve Microsoft software subscription renewal payment. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Review of Applications for 2024 Charitable Gambling Funds City Manager Coleman gave the staff report and explained the process of allocating the funds. No Action Required. 2. Snake Discovery, 831 Century Avenue North a. Conditional Use Permit Amendment Resolution b. Zoning Map Amendment Ordinance (Requires four votes) Community Development Director Parr gave the presentation. City Attorney Batty provided additional information. Mayor Abrams allowed the public to comment on the agenda item. The following people spoke: Rob Stenger – 814 Mayhill Road N th Joseph Koegel – 2677 7 Street E th Roseann Cronk – 2695 7 Street E th Ron Betzold – 2687 7 Street E Tom Dougherty – 778 Mayhill Road Angie Rangitsch – 817 Mayhill Road Tim Koenig – 825 Mayhill Road N October 09, 2023 City Council Meeting Minutes 8 Emily Roberts – 831 Century Avenue N th Bryan Aarthun – 2707 7 Street E th Angie Cronk – 2695 7 Street E Council discussed the item and asked questions of staff. Mayor Abrams moved to table the Snake Discovery discussion concerning the CUP and zoning until the next council meeting and directed staff to revise the proposed CUP. Seconded by Councilmember Villavicencio Ayes – Mayor Abrams Councilmember Cave Councilmember Juenemann Councilmember Villavicencio Nay – Councilmember Lee The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 9:06 p.m. Andrea Sindt, City Clerk October 09, 2023 City Council Meeting Minutes 9