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Home My WebLink About2023-09-11 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 11, 2023 City Hall, Council Chambers Meeting No. 17-23 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. August 28, 2023 City Council Workshop Meeting Minutes 2. August 28, 2023 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Budget Adjustment for Purchase of Water Tanker Truck 3. Resolution to Conduct Off-Site Gambling for Hill-Murray Father’s Club at Foxhole Bingo Lounge, 1734 Adolphus Street N. Suite 1 4. Accela Software Subscription Renewal 5. Collective Bargaining Agreement with LELS Local 541 Police Lieutenants (2023 - 2025) H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. The American Cooperative on Lake Phalen, 1875 East Shore Drive North a. Public Hearing b. Public Vacation of an Easement Resolution 2. Myrtle-Sterling Area Street Improvements, City Project 22-16 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll 3. Woodlynn-Southlawn Area Street Improvements, City Project 22-17 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll I. UNFINISHED BUSINESS 1. Resolution Adopting the 2024 Preliminary Property Tax Levy and Setting the 2024 Budget Public Hearing Date and Time J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday,August28, 2023 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at5:32 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberCavemoved toapprove the agenda as submitted. Seconded by CouncilmemberLee Ayes– All The motion passed. D.UNFINISHED BUSINESS 1.City Council Budget and CIP Workshop #2 Finance Director Rueb introduced the itemand gave the presentation. Council discussed the item and Finance Director Rueb answered questionsof the council. No action required. Mayor Abrams called arecessat 6:07in order to wait for the communicated 6:30 start time for agenda item E1. Mayor Abrams reconvened the council meetingat 6:24. E.NEW BUSINESS 1.Budget Listening Session Communications Manager Sheeran gave the presentation. Mayor Abrams beganthe listening session. The following people spoke: JohnZakelj – 471 MysticStreet, St Paul Rachel Van Heel – 2401 Linwood Avenue Richard Miller – 2647 Promontory Place E August 28, 2023 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 123 E1 Darrell Paulsen – 1681 County Road C E No action required. D.ADJOURNMENT Mayor Abramsadjourned the meetingat6:43p.m. August 28, 2023 Council Manager Workshop Minutes 2 Council Packet Page Number 2 of 123 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August28, 2023 City Hall, Council Chambers Meeting No. 16-23 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00p.m. byMayor Abrams. Mayor Abrams noted the change of seasons from summer to fall is beginning and also stated that it is budget season in the city and encouraged residents to visit the city’s website fora surveyand informationon the 2024 budget. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA o approve the agenda as submitted. CouncilmemberLeemoved t Seconded by Councilmember CaveAyes – All The motion passed. E.APPROVAL OF MINUTES 1.August 14, 2023 City CouncilWorkshop Meeting Minutes CouncilmemberJuenemannmoved to approve the August 14, 2023 City Council Workshop MeetingMinutes assubmitted. Seconded by CouncilmemberLeeAyes – All The motion passed. 2.August 14, 2023 City Council Meeting Minutes CouncilmemberCavemoved to approve the August 14, 2023 City CouncilMeetingMinutes assubmitted. Seconded by CouncilmemberJuenemann Ayes – All August 28, 2023 City Council Meeting Minutes 1 Council Packet Page Number 3 of 123 E2 The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update Assistant City Manager/HR Director Darrowgave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations None 3.Strategic Plan Update for Second Quarter 2023 Administrative Services & Performance MeasurementCoordinatorKnutson gave the presentation. CouncilmemberCavemoved to accept the Strategic Plan Report for Second Quarter of 2023. Seconded by Councilmember JuenemannAyes – All The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G15was highlighted CouncilmemberLeemoved toapprove agenda items G1-G15. Seconded by Councilmember Juenemann Agenda item G4 was pulled to be heard and voted on separately. Councilmember Juenemann moved toamend the approval of the consent agenda items G1- G3 & G5-G15. Seconded by CouncilmemberLee Ayes – All The motion passed. 1.Approval of Claims oved to approve the approval of claims. CouncilmemberJuenemannm ACCOUNTS PAYABLE: August 28, 2023 City Council Meeting Minutes 2 Council Packet Page Number 4 of 123 E2 $ 538,655.59 Checks # 111227 thru # 111255 dated 8/15/23 $ 227,351.39 Checks # 111256 thru # 111297 dated 8/22/23 $ 419,887.71 Disbursements via debits to checking account dated 08/07/23 thru 08/20/23 $ 1,185,894.69 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits $ 687,607.71 dated 8/18/23 $ 687,607.71 Total Payroll $ 1,873,502.40 GRAND TOTAL Seconded by CouncilmemberLee Ayes – All The motion passed. 2.State of Minnesota Office of Traffic Safety DWI/Traffic Safety Grant 2024 CouncilmemberJuenemannmoved to approve the grant agreement with the State of Minnesota Office of Traffic Safety for the 2024 DWI/Traffic Safety Officer. Seconded by CouncilmemberLeeAyes – All The motion passed. 3.Resolution Identifying the Need For Livable Communities Demonstration Account Funding and Authorizing Application for Grant Funds, JB Vang’s Gladstone Village, 1310 Frost Avenue CouncilmemberJuenemannmoved toapprove the resolution identifying the need for Livable Communities Demonstration Account funding and authorizing application for grant funds for JB Vang’s Gladstone Village project at 1310 Frost Avenue. Resolution 23-08-2238 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING APPLICATION FOR GRANT FUNDS FOR GLADSTONE VILLAGE WHEREAS, theCityofMaplewood isa participantin the Livable Communities Act's Local HousingIncentives AccountProgram for2023asdetermined bythe MetropolitanCouncil,and is,therefore, eligible toapply for Livable Communities Demonstration Accountfunds;and August 28, 2023 City Council Meeting Minutes 3 Council Packet Page Number 5 of 123 E2 WHEREAS,theMaplewoodCity Council hasidentified a proposed project within the City tobedevelopedby JBVangPartnersthatmeetstheDemonstrationAccount's purposesandcriteriaandisconsistentwithand promotes thepurposes ofthe Metropolitan LivableCommunities Actand thepolicies oftheMetropolitanCouncil's adopted metropolitandevelopmentguide;and WHEREAS, JB Vang Partners hasrequested that theMaplewood City Council sponsoran applicationforLivableCommunities DemonstrationAccount fundsforits Gladstone Villageprojectinthe City of Maplewood; and WHEREAS, theMaplewood City Council hastheinstitutional,managerial and financial capabilitytoensure adequate project grant administration; and WHEREAS, theMaplewood City Council certifies that itwillcomplywith all applicable lawsandregulations as stated in the grant agreement; and WHEREAS, theMaplewood City Council agreestoactaslegalsponsor forthe project contained inthegrant application submitted on August 14, 2023; and WHEREAS,theMaplewoodCity Council acknowledges Livable Communities DemonstrationAccountgrantsareintendedtofundprojectsorprojectcomponentsthat canserveasmodels,examplesorprototypes fordevelopmentorredevelopmentprojects elsewhereintheregion,andtherefore represents that theproposedproject(s)orkey components of theproposedproject(s)can be replicatedinothermetropolitan-area communities;and WHEREAS, only a limitedamountofgrant funding isavailablethroughthe MetropolitanCouncil's LivableCommunities DemonstrationAccountduringeach funding cycle andtheMetropolitanCouncilhasdetermineditisappropriatetoallocate thosescarce grantfundsonlytoeligible projects that wouldnotoccurwithout the availability ofDemonstrationAccountgrant funding. NOW, THEREFORE BE ITRESOLVED, that,afterappropriate examination and dueconsideration, the Maplewood City Council: 1.Finds thatitisinthebest interests oftheCity'sdevelopment goals andpriorities forthe proposed project tooccur at this particular site and at this particular time. eprojectcomponentsforwhich LivableCommunities 2.Findsthatth Demonstration Account funding is sought: a.willnotoccursolelythrough privateorotherpublic investment within thereasonably foreseeable future; and b.will occurwithin three yearsafter a grantawardonly if LivableCommunities Demonstration Account fundingis madeavailableforthisprojectatthistime. 3.Represents thatJBVangPartnershasundertaken reasonableand good faithefforts toprocure fundingfortheprojectcomponents for whichLivableCommunities DemonstrationAccountfundingissought butwasnotabletofindorsecurefromothersources fundingthatis necessary forprojectcomponentcompletionwithin threeyears. August 28, 2023 City Council Meeting Minutes 4 Council Packet Page Number 6 of 123 E2 4.Authorizes itsCity Managertosubmiton behalf oftheMaplewoodCity CouncilandJBVangPartnersanapplicationforMetropolitanCouncil LivableCommunities DemonstrationAccountgrantfunds forthe project component(s)identified intheapplication, andtoexecutesuch agreements asmay benecessary toimplementtheprojectonbehalf of theMaplewoodCity Council. Seconded by CouncilmemberLeeAyes – All The motion passed. Mayor Abrams stated the intention of abstaining on G4 and passed mayoral duties to Councilmember Villavicencio. Acting Mayor Villavicencio called for a motion on agenda item G4. 4.Conditional Use Permit Review, The American Cooperative on Lake Phalen, 1875 East Shore Drive North CouncilmemberCavemoved to approve the CUP review for The American Cooperative on Lake Phalen at 1875 East Shore Drive and review again in one year. Seconded by CouncilmemberJuenemann Ayes – Councilmember Cave Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Abstain – Mayor Abrams due topersonal interest The motion passed. Mayoral duties returned to Mayor Abrams. 5.Conditional Use Permit Review, Used Auto Sales, 1705 Cope Avenue East CouncilmemberJuenemannmoved to approve the CUP review for Used Auto Sales at Maplewood Office Park, located at 1705 Cope Avenue East, and review again only if a problem arises or a significant change is proposed. Seconded by CouncilmemberLee Ayes – All The motion passed. 6.Conditional Use Permit Review, Hosanna Karen Baptist Church, 1818 Gervais Court East CouncilmemberJuenemannmoved to approve the CUP review for Hosanna Karen Baptist Church, located at 1818 GervaisCourt East, and review again in one year. Seconded by CouncilmemberLee Ayes – All The motion passed. August 28, 2023 City Council Meeting Minutes 5 Council Packet Page Number 7 of 123 E2 7.Conditional Use Permit Review, Cassia Senior Housing Facility, 1438 County Road C East oved to approve the CUP review for Cassia Senior Housing CouncilmemberJuenemannm Facility, located at 1534 County Road C East, and review again in one year. Seconded by CouncilmemberLee Ayes – All The motion passed. 8.Conditional Use Permit Review, Superior Landscape and Irrigation, 2714 and 2730 Highwood Avenue oved to approve the CUP review for Superior Landscape and CouncilmemberJuenemannm Irrigation, located at 2714 and 2730 Highwood Avenue, and review again in one year. Seconded by CouncilmemberLee Ayes – All The motion passed. 9.Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, November 11, 2023 CouncilmemberJuenemannmoved to approve the Local Lawful Gambling permit for the Church of the Presentation of the Blessed Virgin Mary for November 11, 2023. Seconded by CouncilmemberLee Ayes – All The motion passed. 10.Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, November 18, 2023 CouncilmemberJuenemannmoved to approve the Local Lawful Gambling permit for the Church of the Presentation of the Blessed Virgin Mary for November 18, 2023. Seconded by CouncilmemberLee Ayes – All The motion passed. 11.Payment for Tyler Enterprise ERP Yearly Subscription Councilmember Juenemannmoved toapprove the payment for Tyler Enterprise ERP yearly subscription. Seconded by Councilmember Lee Ayes – All The motion passed. August 28, 2023 City Council Meeting Minutes 6 Council Packet Page Number 8 of 123 E2 12.Resolution for Reduction of Retainage on Existing Construction Contract, McMenemy Street Improvements, City Project 21-02 oved to approve the resolution for reduction of retainage on CouncilmemberJuenemannm existing construction contract for the McMenemy Street Improvements, City Project 21-02. Resolution 23-08-2239 REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT MCMENEMY STREET IMPROVEMENTS, CITY PROJECT 21-02 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 21-02, McMenemy Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has completed the project construction contract work, with only minor items remaining. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5.0% to 3.0% Seconded by CouncilmemberLee Ayes – All The motion passed. 13.Resolution Directing Final Payment andAcceptance of Project, Parkway Drive Improvements, City Project 21-09 oved to approve the resolution Directing Final Payment and CouncilmemberJuenemannm Acceptance of Project for the Parkway Drive Improvements, City Project 21-09. Resolution 23-08-2240 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PARKWAY DRIVE IMPROVEMENTS, CITY PROJECT 21-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Parkway Drive Improvements, City Project 21-09, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Parkway Drive Improvements, City Project 21-09, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 21-09 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $473,360.28. Final payment to Bituminous Roadways, Inc. and the release of any retainage or escrow is hereby authorized. August 28, 2023 City Council Meeting Minutes 7 Council Packet Page Number 9 of 123 E2 Seconded by CouncilmemberLeeAyes – All The motion passed. 14.Purchase of SCBA Fill Station rove the purchase of a SCBA fill station. Councilmember Juenemannmoved toapp Seconded by CouncilmemberLee Ayes – All The motion passed. 15.Resolution to Accept Prairie Farm Bench Donation from Char Brooker and Gene Mammenga CouncilmemberJuenemann moved toapprove theresolution accepting a donation in the amount of $1,046.30 from Char Brooker and Gene Mammenga for a new bench with bronze plaque at Prairie Farm Preserve. Resolution 23-08-2241 RESOLUTION TO ACCEPT PRAIRIE FARM BENCH DONATION FROM CHAR BROOKER AND GENE MAMMENGA WHEREAS the City of Maplewood and the Parks and Natural Resources Department has received a donation of $1,046.30 for a park bench with plaque from Char Brooker and Gene Mammenga; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Natural Resources Department to accept this donation. Seconded by Councilmember Lee Ayes – All The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution for a Lawful Gambling Premises Permit for Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1 City Clerk Sindt gave the staff report. Michael Oscarson, with Hill-Murray Father’s Club, addressed council and provided additional information. August 28, 2023 City Council Meeting Minutes 8 Council Packet Page Number 10 of 123 E2 CouncilmemberJuenemannmoved toapprove the resolution for a lawful gambling premises permit for Hill-Murray Father’s Club to conduct bingo at Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1. Resolution 23-08-2242 LAWFUL GAMBLING PREMISES PERMIT FOR HILL-MURRAY FATHER’S CLUB AT FOXHOLE BINGO LOUNGE WHEREAS, Hill-Murray Father’s Club has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for Hill-Murray Father’s Club to conduct gambling activities (bingo) at Foxhole Bingo Lounge., 1734 Adolphus Street N, Suite 1, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval. Seconded by Councilmember Cave Ayes – All The motion passed. 2.Former Venburg Tire Building Addition, 3001 Highway 61 a.Conditional Use Permit Amendment and Setback Variance Resolution b.Design Review Resolution Community Development Director Parr gave the staff report. Mayor Abramsmoved toapprove the resolution for a conditional use permit amendment and setback variance, including enhanced screening and potentially a berm while working with staff on the additional screening,approving a building addition at 3001 Highway 61. Resolution 23-08-2243 CONDITIONAL USE PERMIT AMENDMENT AND SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. August 28, 2023 City Council Meeting Minutes 9 Council Packet Page Number 11 of 123 E2 1.01Gries Architectural Group, on behalf of Maplewood Toyota, has requested approval of a conditional use permit amendment and a setback variance to construct a building addition. 1.02The applicant has also requested approval of a setback variance of 196 feet. 1.03The property is located at 3001 Highway 61 and is legally described as: PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of the South· Half of the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County, Minnesota, lying northerly of a line drawn from a point on the east line of said Northeast Quarter of Section 4 distant 235.77 feet south of the northeast corner of said South Half of the Northeast Quarter of Section 4 to a point on the west line of said east500.00 feet of the South Half of the Northeast Quarter of Section 4 distant 115 .53 feet south of the northwest corner of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4. Section 2. Standards. 2.01City Ordinance Section 44-637 requires a Conditional Use Permit for motor vehicle maintenance garages and buildings closer than 350 feet to an adjacent residential district. 2.02City Ordinance Section 44-512(8) requires auto maintenance garages have a 350- foot setback from any property the city is planning for residential use. 2.03General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. August 28, 2023 City Council Meeting Minutes 10 Council Packet Page Number 12 of 123 E2 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. 2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions. Section 3. Findings. 3.01The proposal meets the specific conditional use permit standards. 3.02The proposal meets the specific variance standards. Section 4. City Review Process 4.01The City conducted the following review when considering these conditional use permit amendment and setback variance requests. 1.On August 15, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the PioneerPress and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On August28, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The city council herebyapprovesthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the site plan that the city stamped August 1, 2023. The Director of Community Development may approve minor changes. 2.The proposed construction must be substantially started, or the proposed use utilized within one year of council approval, or the permit shall become null and void. The council may extend this deadline for one year. 3.Thecity council shall review this permit in one year. August 28, 2023 City Council Meeting Minutes 11 Council Packet Page Number 13 of 123 E2 4.The applicants shall submit a landscape plan, prior to the issuance of a building permit, providing four additional six foot tall coniferous trees as screening for the abutting property to the west as required by the code. The applicant shall work with staff to revise the landscape plan to add enhanced vegetation screening and potentially a berm. 5.A copy of any executed amendments to the maintenance agreement between the 2999 and 3001 Highway 61 properties shall be submitted to the city. 6.Outdoor storage is not allowed by this permit. All auto parts and non-operable vehicles shall be kept inside the building orwithin a screening enclosure. Operable vehicles are permitted to be kept in the parking lot within marked parking spaces. 7.The potential for excessive noise from this business is a concern of neighbors. The operator shall take care to keep doors closed to prevent nuisance noise from affecting residential neighbors. The city council shall review this during its periodic reviews of this permit. The city shall notify the operator of complaints for corrections should there be noise problems. 8.Theproperty owner shall keep all trash receptacles on site inside the required enclosure. Seconded by Councilmember Cave Ayes – All The motion passed. ove the resolution for design review approving a building Councilmember Leemoved toappr addition at 3001 Highway 61. Resolution 23-08-2244 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Gries Architectural Group, on behalf of Maplewood Toyota has requested approval design review to construct a building addition. 1.02The property is located at 3001 Highway 61 and is legally described as: PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of the South· Half of the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County, Minnesota, lying northerly of a line drawn from a point on the east line of said Northeast Quarter of Section 4 distant 235.77 feet south of the northeast corner of said South Half of the Northeast Quarter of Section 4 to a point on the west line of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4 distant 115 .53 feet south of the northwest corner of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4. August 28, 2023 City Council Meeting Minutes 12 Council Packet Page Number 14 of 123 E2 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for itsneighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped August 1, 2023. Approval is subject to the applicant doing the following: 3.02 1.Obtain a conditional use permit amendment from the city council for this project. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All fire marshal, city engineer and building official requirements must be met. 4.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 5.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.Submit a revised site plan showing the location and design of the required trash enclosure. b.Submit a landscape plan showing the addition of four coniferous trees near the west property line. c. Submit revised building elevations that show either the building's existing and proposed elevations being stained a single, matching color or the August 28, 2023 City Council Meeting Minutes 13 Council Packet Page Number 15 of 123 E2 building addition being setback 12 inches south from the existing north building line. d.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 7.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Cave Ayes – All The motion passed. 3.Resolution Ordering the Abatement of Conditions Creating a Hazardous Property and Public Nuisance at 1145 Glendon Street North City Attorney Batty outlined the process involved with theitem. Community Development Director Parr gave the staff reportand answered questions of the council. rove the Resolution Ordering the Abatement of Councilmember Juenemannmoved toapp Conditions Creating a Hazardous Property and Public Nuisance at 1145 Glendon Street North. Resolution 23-08-2245 A RESOLUTION ORDERING THE ABATEMENT OFCONDITIONS CREATING A PUBLIC NUISANCE AND HAZARDOUSPROPERTY EXISTING AT 1145 GLENDON STREET NORTH August 28, 2023 City Council Meeting Minutes 14 Council Packet Page Number 16 of 123 E2 WHEREAS, the property located at 1145 Glendon St. North, legally described on Exhibit A attached hereto (the “Subject Property”), contains a single-family dwelling and is located in the city of Maplewood (the “City”); and WHEREAS, the Subject Property is owned by William Acree (the “Owner”) and, to the best of staff’s knowledge, is currently unoccupied; and WHEREAS, staff members of the City have conducted multiple physical inspections of the exterior of the Subject Property, most recently on June 29,2023, pursuant to a duly obtained administrative search warrant; and WHEREAS, during said inspections, the following conditions were observed in the exterior of the Subject Property: a boat on a trailer with a moldy cover, inoperable collectable vehicles parked in driveway, broken electronics, plastic bins and buckets, buckets with stagnant water, an unlawful accumulation of pots, unlocked cabinet of pool cleaning chemicals, containers of lawn chemicals, an unlawful accumulation of lawn ornaments, an unlawful accumulation of outdoor tables and outdoor chairs, shade umbrellas, hoses, extension cords, fire pits, grills with mold and debris accumulation, vermin nests, unsecured saws and other serrated tools, overgrowth of weeds, rusted bicycles, piles of gardening tools, indoor furniture, gazebos, two empty hot tubs, an open shed full of broken items and debris, and other rubbish and debris; and WHEREAS, Minnesota Statutes, section 463.15, subdivision 3 defines a “hazardous property” as “any property…, which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health;” and WHEREAS, section 18-31(5) of the Maplewood City Code (the “City Code”) deemsit a public nuisance to accumulate rubbish, debris, and other offensive materials on property; and WHEREAS, section 18-31(14) of the City Code deems it a public nuisance to use property in any manner deemed by the city council to be a menace to the health of the inhabitants of the city; and WHEREAS, section 18-31(8) of the City Code deems it a public nuisance to allow noxious weeds on a property; and WHEREAS, section 18-30(4) of the City Code deems it a public nuisance to use property in any manner that depreciates the value of the property of the inhabitants of the City; and WHEREAS, section 18-33(3) of the City Code deems it a public nuisance to store or accumulate explosives, inflammable liquids and other dangerous substances or materials on property; and WHEREAS, section 18-33(9) of the City Code deems it a public nuisance to permit or maintain the outside storage of items such as but not limited to, barrels, vehicle parts, inoperable machinery, equipment parts, household appliances, building materials, scrap metal, junk or similar materials; and August 28, 2023 City Council Meeting Minutes 15 Council Packet Page Number 17 of 123 E2 WHEREAS, section 18-33(13) of the City Code deems it a public nuisance to maintain dangerous, unguarded machinery, equipment or other property on private property in a manner that may attract minor children; and WHEREAS, section 44-17(j)(4)(e) requires that all vehicles parked or stored outside on residential property in the City have current registration and be operable; and WHEREAS, section 18-70 of the City Code deems it a nuisance to maintain any vehicle in the city that is otherwise in violation of the City Code; and WHEREAS, Minnesota Statute 168.10, Subd. 1(e) requires that collector vehicles stored outdoors be screened from public view; and WHEREAS, both Minnesota Statutes, section 609.74 and section 18-30 of the City Code also deem it a public nuisance to maintain or permit a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort, or repose of the public; and WHEREAS, Minnesota Statutes, section 463.161 and section 18-37 of the City Code authorize the city council to order the owners of any hazardous property or nuisance property within the City to correct or remove said conditions; and WHEREAS, by letters dated and mailed on May 17, 2022, and May 31, 2022, the City notified the Owner of the hazardous conditions and other code violations addressed herein, as well as the steps needed to correct the conditions; and WHEREAS, the Owner was cited for maintaining many of the above-described conditions at the Subject Property multiple times subsequent to the letters sent in May of 2022; and WHEREAS, the Owner has not corrected any of the unlawful conditions of the Subject Property and said conditions still exist today; and WHEREAS, Minnesota Statutes, section 463.161 et seq. authorizes a city to correct or remove a hazardous condition of any hazardous property if the owner of record fails to do so after a reasonable time and the district court enters a judgment sustaining the city’s order; and WHEREAS, also pursuant to section 18-37 of the City Code, the City Council may order the abatement of a nuisance on any premises; and WHEREAS, based on the information presented, the city council has determined that the condition of the Subject Propertyconstitutes a hazard and a nuisance in violation of both state law and City Code and, therefore, should be abated. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood as follows: 1. The city council adopts, as factual findings,all of the Recitals listed above. 2. The city council finds that the condition of the Subject Property is hazardous, as defined by Minnesota Statutes, section 463.15. August 28, 2023 City Council Meeting Minutes 16 Council Packet Page Number 18 of 123 E2 3. The city council also finds that the condition of the Subject Property constitutes a public nuisance, as defined by both state law and City Code, violates the aforementioned sections of the City Code, and is a menace to the health of the inhabitants of the city. 4. The city attorney shall prepare an Abatement Order substantially similar to that attached hereto as Exhibit B. 5. The city attorney is authorized to take all necessary legal steps to effectuate service of this Resolution and the corresponding Abatement Order in the manner required by state law and City Code. 5.The city attorney and city staff are authorized to take all necessary legal steps to secure compliance with the Abatement Order and to obtain authority to remove and abate the hazardous conditions on the Subject Property by court order and collect and/or assess thecosts thereof against the Subject Property, as otherwise permitted by state law or City Code EXHIBIT A TO RESOLUTION Legal Description Lot 3, Block 3, Maple Greens 2nd Addition, Ramsey County, Minnesota Abstract Property EXHIBIT B Abatement Order STATE OFMINNESOTADISTRICT COURT COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT ___________________________________ Case Type: Other Civil In the Matter of the Hazardous and Nuisance Property Located at 1145 Glendon Street North., Maplewood, Minnesota ORDER FOR ABATEMENT OF HAZARDOUS PROPERTY AND PUBLIC NUISANCE ____________________________________ TO: All owners, occupants, and all lienholders of record. August 28, 2023 City Council Meeting Minutes 17 Council Packet Page Number 19 of 123 E2 Thecity council of the cityof Maplewood, Minnesota herebyordersthatwithin 21 daysof service of thisOrder you abate the hazardous and nuisance conditions whichexist on the property located at 1145 Glendon Street North, inthe city of Maplewood, Ramsey County, which property is legally described on Exhibit A attached hereto. Thecity of Maplewood, pursuant to MinnesotaStatutes, sections 463.15 to 463.261, finds that thecondition of the property located at the above-referenced address, specifically a boat on a trailer with a moldy cover, inoperable collectablevehiclesparkedin driveway, broken electronics, plastic bins andbuckets, buckets with stagnant water,an unlawful accumulation of pots, unlocked cabinet of pool cleaningchemicals,containersoflawnchemicals,an unlawful accumulationof lawn ornaments, an unlawful accumulation of outdoor tablesand outdoor chairs, shade umbrellas, hoses, extension cords, firepits,grillswithmoldand debris accumulation, verminnests,unsecured sawsand other serrated tools, overgrowth of weeds,rustedbicycles,piles of gardening tools, indoor furniture, gazebos, two empty hot tubs, an open shed full of broken items and debris, and other rubbish and debris constitutes a hazardous property within the meaning of Minnesota Statutes, section 463.15, subdivision 3. Thecity of Maplewood, pursuant tochapter 18 of the Maplewood City Code,along with Minnesota Statutes, sections 145A.05, subdivision 9 and 609.74, finds that the property located at the above-referencedaddress also constitutes a public nuisance. Pursuant to the above-referenced statutes and ordinances, it is herebyORDERED that you abate the hazardous property conditions within 20 daysofthedate of service of thisOrderby completing the following: 1.Remove unlawful accumulation of lawn ornaments and pots from the property; August 28, 2023 City Council Meeting Minutes 18 Council Packet Page Number 20 of 123 E2 2.Remove or properly store all inoperable or collectors’ vehicles, including, but not limited to, those with flat tires; 3.Remove or properly store boat; 4.Remove all accumulation of appliances and other scraps from the property; 5.Remove allaccumulation of lawnandyardchemicals, pool chemicals,and other potentially dangerous substances from the property and properly dispose of them; 6.Remove unlawful accumulation of lawn chairs, tables, umbrellas, and fire pits; 7.Remove any and all containers with standing water, excessive hoses, and extension cords; 8.Remove unused extension cords, broken hoses, unusable grills; 9.Remove or store saws and other serrated tools, piles of gardening tools and rusted bicycles; 10.Remove broken items and rubbish from shed and secure shed; 11.Remove allverminnestsand conditions thatencourage the creation of vermin nests; 12.Trim and/or remove all noxious weed and overgrown vegetation; and 13.Remove all additional rubbish and debris. Allworkcompletedissubjectto inspection bystaffmembers of the Citytoensure compliancewith applicable rulesandlaw.Youarefurtheradvisedthat unless suchcorrective actionistaken or anAnswerisserved on the Cityandfiledwith the Ramsey County District Court Administratorwithin 21 days of the date of service of thisOrderupon you, amotionforsummary enforcement of this Order may be made to the Ramsey County District Court. August 28, 2023 City Council Meeting Minutes 19 Council Packet Page Number 21 of 123 E2 Youarefurtheradvisedthatifyou do not comply withthisOrderand the Cityiscompelled totakeanycorrective action, allnecessarycostsincurredbytheCityin taking the correctiveaction will be collected andassessed against the property pursuant to Minnesota Statutes,section 463.21 andsection 18-37 of the City Code.Inconnectionthereto, the City intends torecoverall of its expensesincurredincarrying out thisOrder, including specifically but not exclusively,filingfees, servicefees, publication fees, attorneys’ fees,appraisers’fees,witnessfees, including expert witnessfeesandtravelingexpensesincurredby the Cityfrom the timethisOrderwas originally made pursuant to Minnesota Statutes, section 463.22. Dated , 2023 KENNEDY & GRAVEN, CHARTERED By: ________________________ Cristina Cruz-Jennings (#0401725) David T. Anderson (#0393517) 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR THE CITY OF MAPLEWOOD Seconded by Councilmember Lee Ayes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:55 p.m. August 28, 2023 City Council Meeting Minutes 20 Council Packet Page Number 22 of 123 F1a CITY COUNCIL STAFF REPORT Meeting Date September 11, 2023 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: October 9: Workshop: Overview of Micro-housing Program October 23: Workshop: Update on New Technology Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Public Comment (6/12/23) - Public comment phone line is up and operational. 2. EAB (7/10/23) Î Look into grant funding and other options to address EAB issues. Council Schedule for Maplewood Living through April 2024: Issue ContributorDue Date Lee September 15, 2023 November 2023 City Manager Coleman November 13, 2023 December 2023 Abrams December 15, 2023 January 2024 Juenemann January 17, 2024 February 2024 Cave February 16, 2024 March 2024 Villavicencio March 15, 2024 April 2024 Council Packet Page Number 23 of 123 F1a 2023 Major Community Outreach Events ƚǒĭŷ ğ ƩǒĭƉ Wednesday, September 13, 2023 (5:30 Î7 pm) Maplewood YMCA Parking Lot CźƩĻ 5ĻƦğƩƷƒĻƓƷ hƦĻƓ IƚǒƭĻ Saturday October 7, 2023 (early afternoon hours) North Fire Station ƩǒƓƉ ƚƩ ƩĻğƷ Saturday October 28, 2023 (early afternoon hours) City Hall Parking Lot Council Packet Page Number 24 of 123 G1 Council Packet Page Number 25 of 123 G1, Attachments Council Packet Page Number 26 of 123 G1, Attachments Council Packet Page Number 27 of 123 G1, Attachments Council Packet Page Number 28 of 123 G1, Attachments Council Packet Page Number 29 of 123 G1, Attachments Council Packet Page Number 30 of 123 G1, Attachments Council Packet Page Number 31 of 123 G1, Attachments Council Packet Page Number 32 of 123 G1, Attachments Council Packet Page Number 33 of 123 G2 CITY COUNCILSTAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works / City Engineer Scott Schultz, Utility/Fleet Superintendent PRESENTER:StevenLove AGENDA ITEM: Budget Adjustment for Purchase of Water Tanker Truck Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Maplewood’s 2022-2026 Capital Improvement Plan (CIP) identified the replacement of the City’s water tanker truck in 2022. The City Council approved the purchase of a water tanker truck at the November 22, 2021 City Council Meeting. Supply chain issues caused an extensive delay in the fulfillment of this purchase. Due to this extensive delay the final purchase cost has increased. The City Council will consider adjusting the approved budget to include the additional cost increases caused by supply chain issues and the resulting delay in fullfillment. Recommended Action: Motion to adjust the budget for the purchase of a water tanker truck under MN State Contract of $111,065.69 to Nuss Truck and Equipment for the purchase of the truck chassis and $120,275.00 to Stepp Manufacturing for the body/equipment buildout for a total purchase cost of $231,340.69. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $231,340.69. (prior to expected auction value of old unit) Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The City Council approved the purchase of a water tanker truck in the amount of $184,853.00 in November 2021. Due to supply chain issues and an extensive delay in fulfillment final cost has been increased by $46,487.69 to a new total cost of $231,340.69 The old water tanker truck is expected to have an auction value of $15,000.00). The proposed 2024 – 2028 CIP plan accounts for the increased cost of the water tanker truck. The Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council Packet Page Number 34 of 123 G2 The new replacement tanker truck will increase work efficiencies and better serve the current and future needs of the Public Works and Park and Natural Resources Departments. Background Maplewood’s 2022-2026 Capital Improvement Plan (CIP) identified the replacement of a 1996 water tanker truck in 2022. The City Council approved the purchase of a water tanker truck at the November 22, 2021 City Council Meeting in the amount of $184,853.00. Supply chain issues caused an extensive delay in the fulfillment of this purchase. The tanker truck chassis is only now ready for delivery. Due to this extensive delay the final purchase cost has increased. All purchases are made under the MN State Contract. The following is a summary of the costs and cost increases for the tanker truck chassis and the body/equipment buildout: Nuss Truck and Equipment 2021 – Mack Truck Chassis $ 92,205.00 2023 – Mack Truck Chassis $111,065.69 Increase Cost $ 18,860.69 Stepp Manufacturing 2021 – Tanker Truck Buildout $ 92,648.00 2023 – Tanker Truck Buildout $120,275.00 Increase Cost $ 27,627.00 Total Cost 2021 – Total Cost $184,853.00 2023 – Total Cost $231,340.69 Total Increase Cost $ 46,487.69 As the delay grew, staff began taking steps to account for possible increased costs. The purchasing of several pieces of equipment were delayed until later years. These delays are reflected in the proposed 2024 – 2028 CIP plan. Staff also changed how we order tucks by separating the ordering of chassis from the vehicle body/equipment buildout. This has allowed us to secure a spot in line for the chassis. After the chassis is delivered, staff is able to then receive accurate buildout quotes, review available funding, and bring the vehicle body/equipment buildout to council for approval. Staff is recommending to adjust the budget for the purchase of the water tanker truck to include the increased costs caused by supply chain issues and resulting delay in fulfillment. Attachments 1. 2023 Quote from Nuss Truck and Equipment 2. 2023 Quote from Stepp Manufacturing Council Packet Page Number 35 of 123 G2, Attachment 1 Council Packet Page Number 36 of 123 G2, Attachment 1 Council Packet Page Number 37 of 123 G2, Attachment 1 Council Packet Page Number 38 of 123 G2, Attachment 2 Council Packet Page Number 39 of 123 G3 CITY COUNCILSTAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER: Andrea Sindt AGENDA ITEM: Resolution to Conduct Off-Site Gambling forHill-Murray Father’s Club at Foxhole Bingo Lounge,1734 Adolphus Street N,Suite 1 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A request to conduct off-site gambling has been submitted by Hill-Murray Father’s Club. Approval of the request will allow bingo sessions to occur beginning September 16, 2023, at Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1. Recommended Action: Motion to approve the resolution to conduct off-site gambling for Hill-Murray Father’s Club beginning September 16, 2023, at Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment A council-approved application and resolution is required to be submitted to the Minnesota Gambling Control Board. Background: On August 28, 2023 Maplewood City Council approved a Lawful Gambling Premise for Hill-Murray Father’s Club at their new location, Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1. The st Minnesota Gambling Control Board is not able to approve their application until October 1, as they process approvals only once a month. The Minnesota Gambling Control Board has instructed the organization to apply for an off-site gambling permit to allow gambling activities to take place until their application is approved and processed by the board. Council Packet Page Number 40 of 123 G3 Hill-Murray Father’s Club already holds a Premises Permit with the Minnesota Gambling Control Board to conduct lawful gambling at the Crooked Pint, 1734 Adolphus, and therefore is eligible per MN §349.165 subd.5 to hold lawful gambling events at an additional location without obtaining a premises permit. Twelve off-site events are allowed each calendar year not to exceed a total of 36 days and each event may not exceed 3 days. Applications to conduct off-site gambling are processed and approved by the Minnesota Gambling Control Board; however, local approval by resolution must be obtained prior to submission. Attachments: 1. Resolution of Approval to Conduct Off-Site Gambling Council Packet Page Number 41 of 123 G3, Attachment 1 RESOLUTION City Approval to Conduct Off-Site Gambling Within City Limits Hill-Murray Father’s Club WHEREAS, Hill-Murray Father’s Club has submitted an Application to Conduct Off-Site Gambling at the Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1 in Maplewood, MN 55109; and WHEREAS, the off-site gambling will take place September 13-15, 16-18, 19-21, 22-24, 25- 27, 28-30, 2023 and October 1-3, 4-6, 7-9, 10-12, 13-15, 16-18, 2023. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the Application to Conduct Off-Site Gambling is approved for Hill-Murray Father’s Club during the dates stated above. FURTHERMORE, that the Maplewood City Council requests the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Board for their approval. Council Packet Page Number 42 of 123 G4 CITY COUNCIL STAFF REPORT Meeting Date September 11, 2023 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER:Mychal Fowlds, IT Director AGENDA ITEM: Accela Software Subscription Renewal Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Accela is the primary application used by our Community Development & Public Works departments and Licensing division. The renewal of this subscription ensures they continue to have access to the application to perform their duties. Last year the City Council approved a 5-year agreement to lock in pricing and to take advantage of yearly cost savings. Please note that we continue to pay for our subscription on an annual basis but we locked in pricing by agreeing to a 5- year agreement. This agenda item is to approve the payment for year 2 of 5. Recommended Action: Motion to approve the Accela software subscription renewal payment. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $64,332.58. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. As stated above, the timely renewal of the Accela software subscription ensures that the application remains available to staff. Background The City has chosen Accela to replace many of the core functions that have historically been done through Eden Systems. Community Development, Licensing, Public Works and others all have users that perform work with Accela. Accela utilizes a subscription licensing model and this item is nd to approve the 2year of a 5-year (2022 – 2027) subscription for staff. Attachments 1.Accela invoice Council Packet Page Number 43 of 123 G4, Attachment 1 Council Packet Page Number 44 of 123 G5 CITY COUNCIL STAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Darrow, Assistant City Manager / Director of Human Resources PRESENTER: Mike Darrow, Assistant City Manager / Director of Human Resources AGENDA ITEM: Collective Bargaining Agreement with LELS Local 541 Police Lieutenants (2023 - 2025) Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The police lieutenants were previously part of the MCSA bargaining group which was decertified in early 2023. The lieutenants have since formed their own bargaining group through LELS. Staff recommends the City Council approve a new collective bargaining agreement with the Lieutenants for July 1, 2023 Î 2025. Recommended Action: Motion to approve the July 1, 2023-2025 Collective Bargaining Agreement between the City of Maplewood and LELS Local 541 Police Lieutenants and authorize the Mayor and City Manager to execute the contract on behalf of the City. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,420 for FY2023. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The proposed contract meets strategic priorities for financial management as well as encourages employee recruitment and retention. Background: On January 23, 2023, the City Council met in closed session to discuss strategy and to provide direction. City Council discussed the impacts of these contracts against the overall goals of the City of Maplewood. These include: Council Packet Page Number 45 of 123 G5 The proposed contract is in alignment with direction given from City Council during our closed session discussion. Internal equity. Any adjustments to wages should emphasize one-time, non-base pay adjustments based upon the Baker Tilly Compensation Study completed in 2022 and begin to establish an internal compensation pattern with a focus on pay-equity. EmployerÓs ability to pay. Compensation and benefits do not compromise the fiscal health of the City and fit within the parameters of the revenue generated from the CityÓs tax levy; as well as budgeted expenditures approved in the 2023 budget. Valuing City employees and other economic factors. Compensation and benefits are competitive in the market which will continue to favorably position the City to retain and recruit employees. Compensation/Wages. These contracts reflect the CityÓs commitment toward competitive wages for our employees while underscoring our focus on culture, family-first initiatives and strength-based training. Attachments: 1. Draft of LELS Local 153 Police Officers (July 1, 2023 - 2025) Collective Bargaining Agreement (Note: There is no redline since this is a newly formed group.) Council Packet Page Number 46 of 123 G5, Attachment 1 LABOR AGREEMENT BETWEEN CITY OF MAPLEWOOD AND LAW ENFORCEMENT LABOR SERVICES INC., (LOCAL 541) July 1, 2023-December 31, 2025 Council Packet Page Number 47 of 123 G5, Attachment 1 Table of Contents ARTICLE 1: PURPOSE OF AGREEMENT ................................................................................................. 1 ARTICLE 2: RECOGNITION ....................................................................................................................... 1 ARTICLE 3: DEFINITIONS ......................................................................................................................... 1 ARTICLE 4: EMPLOYER SECURITY .......................................................................................................... 2 ARTICLE 5: EMPLOYER AUTHORITY ....................................................................................................... 2 ARTICLE 6: UNION SECURITY .................................................................................................................. 2 ARTICLE 7: EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE ............................................................. 2 ARTICLE 8: SAVINGS CLAUSE .................................................................................................................. 5 ARTICLE 9: SENIORITY .............................................................................................................................. 5 ARTICLE 10: DISCIPLINE .......................................................................................................................... 5 ARTICLE 11: CONSTITUTIONAL PROTECTION ...................................................................................... 6 ARTICLE 12: WORK SCHEDULES ............................................................................................................. 6 ARTICLE 13: ANNUAL LEAVE ................................................................................................................... 7 ARTICLE 14: HOLIDAYS ............................................................................................................................. 7 ARTICLE 15: POST LICENSE ..................................................................................................................... 8 ARTICLE 16: SEVERANCE PAY ................................................................................................................. 8 ARTICLE 17: LEAVES OF ABSENCE ......................................................................................................... 9 ARTICLE 18: INJURY ON DUTY ................................................................................................................ 9 ARTICLE 19: INSURANCE ........................................................................................................................ 10 ARTICLE 20: PROBATIONARY PERIODS ............................................................................................... 12 ARTICLE 21: UNIFORMS ......................................................................................................................... 12 ARTICLE 22: WAGES ................................................................................................................................ 12 ARTICLE 23: FALSE ARREST AND LEGAL DEFENSE ........................................................................... 13 ARTICLE 24: WAIVER ............................................................................................................................... 13 ARTICLE 25: DURATION .......................................................................................................................... 13 APPENDIX A .............................................................................................................................................. 15 Council Packet Page Number 48 of 123 G5, Attachment 1 ARTICLE 1: PURPOSE OF AGREEMENT This Agreement is entered into between the City of Maplewood, hereinafter called the Employer, and Law Enforcement Labor Services, Inc., Local #541 hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1Establish certain hours, wages and other conditions of employment. 1.2Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3Place in written form the parties' Agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2: RECOGNITION 2.1The Employer recognizes the Union as the exclusive representative, as certified by the Bureau of Mediation Services, BMS Case No.23PCE1864, for the following: All licensed peace officers of the City of Maplewood Police Department, Maplewood, Minnesota, in the classification of Lieutenant, who are public employees within the meaning of Minn. Stat. 179A.03, subd. 14, excluding supervisory, confidential, and all other employees. 2.2In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3: DEFINITIONS 3.1UNION: Law Enforcement Labor Services Inc., Local 541. 3.2UNION MEMBER: A member of Law Enforcement Labor Services Inc. (Local 541). 3.3EMPLOYEE: An employee whose classification is included in the exclusively recognized bargaining unit. 3.4DEPARTMENT: The City of Maplewood Police Department. 3.5EMPLOYER: TheCity of Maplewood. Council Packet Page Number 49 of 123 G5, Attachment 1 3.6CHIEF: The Chief of the Maplewood Police Department. 3.7UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services Inc. (Local 541). ARTICLE 4: EMPLOYER SECURITY The Union agrees that during the life of this Agreement that employees willnot cause, encourage, participate in, or support any strike, slow-down, or other interruption of or interference with the normal functions of the Employer. ARTICLE 5: EMPLOYER AUTHORITY 5.1The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structures; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. ARTICLE 6: UNION SECURITY 6.1The Employer shall deduct from the wages of employees who authorize such a deductionin writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by Law Enforcement Labor Services, Inc. 6.2The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of Article 6.1. ARTICLE 7: EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE Council Packet Page Number 50 of 123 G5, Attachment 1 7.1Definition of a Grievance -A grievance is defined as a dispute or disagreement regarding the interpretation or application of this Agreement's specific terms and conditions. 7.2Union Representatives -The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union representatives and/or their successors when so designated as provided by 6.2 of this Agreement shall be the sole representative of the Union. 7.3Processing of a Grievance -It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the Employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4Procedure -Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure. Step 1. An Employee claiming a violation concerning the interpretation of the application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. TheEmployer-designated representative will discuss and answersuch Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10)calendar days after the Employer- designated representative's final answer in Step 1.Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated representative. The Employer- designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10)calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed in Step 3 within ten (10) calendar days following the Employer- designated representative's final answer inStep 2. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Council Packet Page Number 51 of 123 G5, Attachment 1 Step 3. If appealed, the written grievance shall be presentedby the Union and discussed with the Employer-designated Step 3 representative. The Employer- designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 3a. If the grievance is not resolved at Step 3 of the grievance procedure, the parties, by mutual Agreement, may submit the matter to mediation with the Bureau of Mediation Services. Submitting the grievance to mediation preserves timelinesfor Step 4 of the grievance procedure. Any grievance not appealed in writing to step 4 by the Union within ten (10) calendar days of the end of mediation shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor relations Act of 1971. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Medication Services,except that for grievance matters involving written disciplinary action, discharge, or termination, the assignment of an arbitrator shall be consistent with Minnesota Statute 626.892. 7.5Arbitrator's Authority A.Thearbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Unionshall have no authority to make a decision on any other issue not so submitted. B.The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decisions shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C.The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to Council Packet Page Number 52 of 123 G5, Attachment 1 be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 7.6Waiver -If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not responded to within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step maybe extended by mutual written Agreement of the Employer and the Union in each step. 7.7If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Veteran's Preferenceor Fair Employment. If appealed to any procedure other than Step 4 of Article 7 the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved Employee shall indicate in writing which procedure is to be utilized -- Step 4 of Article 7 or another appeal procedure --and shall sign astatement to the effect that the choice of any other hearing precludes the aggrieved Employee from making a subsequent appeal through Step 4 of Article 7. ARTICLE 8: SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9: SENIORITY 9.1Seniority shall be determined by the Employee's length of continuous employment as a Lieutenantwith the Police Department and posted in an appropriate location. 9.2During the probationary period, a promoted Employee may be returned to their previous position at the sole discretion of the Employer.The probationary period is six months from the date of promotion. 9.3A reduction of the workforce will be accomplished on the basis of seniority. Prior to any layoff, Employees in this group will be returned to their previous positions (ranks) before any layoff occurs,based on the time at the rank of Lieutenant. Layoffs will be based on total seniority with the agency as a sworn officer. Employees shall be recalled from layoff based onseniority. Employees on layoff, or reduced in rank because of a Council Packet Page Number 53 of 123 G5, Attachment 1 layoff,shall have an opportunity to return to work within two years of the time of their layoff before any new employee is hired or promoted. 9.4Assignments of the Employee are at the sole discretion of the Employer. ARTICLE 10: DISCIPLINE 10.1The Employer will discipline employees for just cause only. Discipline will be in one or more of the following forms. A.oral reprimand. B.written reprimand. C.suspension. D.demotion; or E.discharge. 10.2Suspensions, demotions, and discharges will be in written form. 10.3Written reprimands, notices of suspension, and notices of discharge, which are to become part of an employee's personnel file,shall be read and acknowledged by signature of the Employee. Employees and the Union will receive a copy of such reprimands and/or notices. 10.4Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5Employees will not be questioned concerning an investigation that may lead to disciplinaryaction unless the Employee has been given an opportunity to have a Union representative present at such questioning. 10.6Grievances relating to suspensions, demotions,or terminations shall be initiated by the Union in Step 3 of the grievance procedure under Article 7. 10.7The Employer will remove old disciplinary letters from the Employee's personnel fileafter five (5) years if no further discipline,above that of averbal reprimand,has occurred within that five-year period. ARTICLE 11: CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE 12: WORK SCHEDULES Council Packet Page Number 54 of 123 G5, Attachment 1 12.1The normal work year is two thousand and eighty hours (2,080) to be accounted for by each Employee through: A.hours worked on assigned shifts; B.holidays; C.assigned training; D.authorized leave time. 12.2 Employees are considered exempt under the Fair Labor Standards Act. Employees are expected to work during normal hours of businessandare normally required to work the number of hours necessary to fulfill their duties. Employees may be required to work beyond forty (40) hours per week. Employees may occasionally be required to work other hours to perform their duties or meet the needs of the agency. 12.3In recognition of working extra hours, these Employees may take time off during their normal working hours with supervisory approval. Employees are required to use paid leave when on personal business or away from the office for four (4) hours or more, on a given day. Absences of less than four (4) hours do not require paid leave as it is presumed that the staff member regularly puts in extra hours above and beyond the normal Monday through Friday requirement. ARTICLE 13: ANNUAL LEAVE 13.1Full-time employees shall earn annual leave as per the following schedule: Annual Leave Accrual Rates for FT employees - Years of Service Annual Accrual Rates 1-4 Years19 days (152 hours per year) 5-11 Years24 days (192 hours per year) 12-20 Years29days (232 hours per year) After 20 Years34 days (272 hours per year) 13.2Annual leave shall accrueon a pay-period basis.Employees may accumulate up to 62 days (496hours).Employees maycarry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. 13.3Promoted employees who have deferred sick leave shall retain the balance. ARTICLE 14: HOLIDAYS Council Packet Page Number 55 of 123 G5, Attachment 1 14.1All full-time employees shall be entitled to observe the following ten (11) statutory holidays and shall be compensated at their regular pay rate for these days. Holiday hours will be made available on January 1st of each year. If employment is separated, the employer will withhold the balancebased on the actual holidays earned. New Year's Day Labor Day Martin Luther King's B-dayVeteran's Day President's Day Thanksgiving Memorial Day Day after Thanksgiving Independence Day Christmas Day Juneteenth These holidays shall be credited toward the normal work year as per 12.1 of the Labor Agreement. 14.2If employees are required to work,on an observed holiday (listed in 14.1),they shallretain their holiday hoursand take off another dayin lieu of the holiday. An retain their holiday time. 14.5In addition to the holidays listed in 14.1, all full-time employees shall receive twenty (20) hours of Personal holiday time per year. The time shall be requested off by the Employee and approved by the Employer. The hours must be used during the year and will not carry over to the next year. Any unused hours as of December 31st will be converted to the Employee's RetirementHealth Savings(RHS). ARTICLE 15: POST LICENSE The Employer shall pay thePOST licensefee on behalf of each Employee. ARTICLE 16: SEVERANCE PAY 16.1All regular Employees who leave employment of the City in good standing by retirement or resignation shall receive severance pay for 100% of unused personal holidays andannual leave. 16.2Employees who retire, resign or are laid off and have unused deferred sick leave shall be entitled to severance pay which shall be computed at their regular rate of pay at the time of severance and shall amount to one-half (1/2) of any deferred sick leave with a maximumpayout of 1,200 hours. 16.3In the case of the death of an Employee who has become eligible for severance pay, the beneficiary of the Employee shall be eligible to receive the Employee's severance pay as provided above.In case of death in the line of duty for any employee covered under this Agreementwho hasdeferred sick leave, 100% of the accumulated Council Packet Page Number 56 of 123 G5, Attachment 1 deferred sick leave shall go directly into the Employee's RHS plan in accordance with the Plan. 16.4If an Employee moves from one bargaining unit to another, the hours accrued and unused beforethe change will be covered by the applicable union contract in effect at the time of the change. ARTICLE 17:LEAVES OF ABSENCE 17.1 Funeral/BereavementLeave. A maximum of up to three (3) daysof funeral/bereavement leave with pay shall be extended to regular full-time employees upon the death of a member of the immediate family of said Employeeor his/her spouse (i.e., spouse, children, sons-in-law, daughters-in-law, grandchildren, parents, grandparents, brothers, sisters, legal guardian, or individuals who are under the Employee's legal guardianship) for the attendance at the funeral or other demonstrated need.The actual time off, and funeral leave approved, will be determined by the department head depending on individual circumstances (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). 17.2Military Leave.Employees shall be granted military leave with pay for training, not to exceed fifteen (15) working days per calendar year, when ordered by the appropriate authorities. Military leave in excess of fifteen working days shall be awarded in accordance with State and Federal law. 17.3Jury Duty Leave.Employees shall be granted paid leaves of absence for required jury duty. Such Employees shall be required to turn over any compensation received for jury duty, minus mileage, meal,or expense reimbursement, to the City in order to receive their regular wages for the period.If the jury is dismissed more than two (2)hours prior to the end of the Employee's regular shift, the Employee shall report to work. Employees must notify the City as soon as possible after receiving notification of their order to serve. 17.4Educational and Training Leave. Employees shall be granted educational or training leave with pay for work-related conferences and seminars which occur during regular working hours when attendance isrequired andapproved by the Employer. Any associated costs related to the conferences or seminarsshall be paid by the Employer. ARTICLE 18: INJURY ON DUTY Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer will be paid no more than the difference between the Employee's regular take-home pay and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days per injury, not charged to the Employee's vacation, sick leave, annual leave, or other accumulated paid benefits. Council Packet Page Number 57 of 123 G5, Attachment 1 ARTICLE 19: INSURANCE 2019 Health Care Costs/Contributions 19.1For all full-time employees hired prior to January 1st, 2013, the Employer will pay 100% of the cost of Employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the "HDHP") for either the Medica ElecUEssential or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i.The term actively participated shall be as determined by the Labor- Management Wellness Committee. b.$1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/Essential Plan or Medica Choice plan. c.$3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect/Essential Plan or Medica Choice Plan. d.The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City's contribution due to medical event(s). In such case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e.Asan incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the Employee's option the Employee may choose to receive up to 12 hours of annual leave or 12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee's HRA. 19.2For all employees hired on or after January 1st, 2013, the following shall apply. a.The Employer will pay 100% of the cost of Employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the "HDHP") for the Medica Elect/Essential plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equalto the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the Employee shall be responsible to pay any difference over and above such contributions. The Employer shall contribute towards the cost for insurance as follows: Council Packet Page Number 58 of 123 G5, Attachment 1 i.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1.The term actively participated shall be as determined by the Labor-Management Wellness Committee. ii.$1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. For newly hired employees who have successfully completed one year of employment, the contribution shall be $1800.00. iii.$2,700 annually into a HRA for those employees who elect family coverage. For newly hired employees who have successfully completed one year of employment, the contribution for family coverage shall be$2800.00. b.The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the Employee's option the Employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee's HRA. 20232025HealthCareCosts/Contributions TheEmployerand Union mutuallyagreed to Health CareCosts and Contributions for 2023,2024and2025.EffectiveJanuary1,2024,employeeswhoelectsinglecoverage shallcontribute$15.00per month. Beginningin2024,theCitywillofferanHSA. The Employer and the Employee further agreeto actively engage in labor-management discussions and planning with regard to future citywide health insurance offerings. It is the City's expectation that a global agreement with all affected bargaining units will be reached by the City's insurance committee. In the event health insurance provision of this Agreement fail to meet the requirements of the Affordable Care Act and/or any other new federal legislation; or cause the Employer to be subject to a penalty, tax, or fine, the Union and the Employer will meet immediately to negotiate alternative provisions. Any changes that are presented at renewal will be discussed (and agreed to) through the Labor- Management Committee process. These benefits apply to FT employees only. 19.5Dental, Life and Long-Term Disability Insurance -The Employer shall pay 100% of the cost of Employee (single) dental insurance coverage, a $35,000 group term life insurance policy, and long-term disability insurance for regular full-time employees. 19.6The Employer will provide an IRS-125 plan for the Employee's contribution in order to permit the Employee to pay with pre-tax dollars. Council Packet Page Number 59 of 123 G5, Attachment 1 19.7Short-Term Disability Insurance -The City agrees to offer or go out for bid for short-term disability insurance coverage. Employees may elect this optional coverage at the Employee's cost. 19.8Retiree Health Savings Plan-The City agrees to provide a retiree health savings plan with the following plan specification: 1.Participant and benefit eligibility criteria: Must be full-time Employee, no minimum or maximum age and no years of service requirement, except as stipulated for eligible severance pay in current labor agreement. 2.Benefits will be limited to insurance premiums (health, dental, vision and long-term care premiums, Medicare Part B, Medicare Part D, Medicare supplements, otherprescription drug insurance premiums) and out-of-pocket expenses described as eligible by the IRS. 3.The RHS plan will be funded by severance pay as follows: One hundred percent(100%) of eligible severance pay for sick leave and deferred sick leave would be deposited into the RHS plan if the Employee is age 31 or above at the time of separation from service. 4.The RHS plan will be funded with annual deposits as follows: Employees will have the cash value of all personal holiday hours unused as of December 31st deposited into the RHS plan. ARTICLE 20: PROBATIONARY PERIODS 20.1 Probationary Period -New Employees -All newly hired or rehired Employees will serve a one (1) year probationary period. At any time during the probationary period, a newly hired or re-hired Employee may be terminated at the sole discretion of the Employer. 20.2Probationary Period Promoted Employee -All Employees promoted to lieutenantwill serve a six (6) month probationary period if the Employee has not served a probationary period as a lieutenant. At any time during the probationary period, a promoted Employee may be reassigned to the Employee's previous position at the sole discretion of the Employer. ARTICLE 21: UNIFORMS The Employer shall provide the required uniformsand equipment items. ARTICLE 22:WAGES Council Packet Page Number 60 of 123 G5, Attachment 1 22.1Deferred Compensation: The Employer will contribute to each full-time Employee an amount equal to three and one-quarter percent (3.25%) of their regular salary so long as the Employee contributes a matching amount of the regular salary to be deposited intoan approved deferred compensation plan. 22.2Wages. An employee shall be paid in accordance with the wage scale set forth in Appendix A. Effective July 1, 2023, employees placed on Grade 14, Step E (which includes a 1.0% increase to the range) No anniversary stepincreases in 2023 1.5%generalwageincreaseeffectiveJanuary 1,2024 1.5%generalwageincreaseeffectiveJune29,2024 Employeesareeligibleforanniversarystepincreasesin2024 1.5%generalwageincreaseeffectiveJanuary1,2025 1.5% general wage increase effective June 28, 2025 Employeesareeligibleforanniversarystepincreasesin2025 New salary ranges are adopted with the 2023 contract.The new salary ranges have seven (7)steps.Movementwithintherangeisbasedontimeinposition.Employeeswill beeligibleforstepmovement once per year on their anniversary date until they reach Step G.There shall be noanniversarystepmovementin2023.Itisunderstoodthatthe Cityhastherighttostart discretion when hiring an experiencedemployee. ARTICLE 23: FALSE ARRESTand LEGAL DEFENSE 23.1The Employer shall provide and pay all premiums due on False Arrest Insurance to cover all Employees covered by this Agreement. ARTICLE 24: WAIVER 24.1Any and all prior Agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 24.2The parties mutually acknowledge that during the negotiations, which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All Agreements and understandings arrived at by the parties are set forth in writing in this Agreement for thestipulated duration of this Agreement. Council Packet Page Number 61 of 123 G5, Attachment 1 24.3The Union and the City agree to meet and confer to discuss possible accommodations for "qualified" disabled employees as the need arises, consistent with the intent of the Americans with Disabilities Act. ARTICLE 25: DURATION Except as herein provided, this Agreement shall be effective as of July 1st, 2023, except as herein noted, and shall continue in full force and effect until December 31st, 2025,and thereafter until modified or amended by mutual Agreement of the parties. In witness whereof, the parties hereto have executed this Agreement on , FOR THE CITY OF MAPLEWOOD:LAW ENFORCEMENT LABOR SERVICES, INC. _________________________________________________________________ MayorBusiness Agent _________________________________________________________________ City ManagerSteward _________________________________________________________________ Assistant City Manager/HR DirectorSteward Council Packet Page Number 62 of 123 G5, Attachment 1 APPENDIX A Positions have beenassigned to thefollowinggrades based on the job evaluationresults of the 2022Baker TillClassification and CompensationStudy: Grade 14 Lieutenant Council Packet Page Number 63 of 123 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 64 of 123 H1 CITY COUNCILSTAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Danette Parr, Community Development Director The American Cooperative on Lake Phalen, 1875 East Shore Drive North AGENDA ITEM: a. Public Hearing b. Public Vacation of an Easement Resolution Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Kathleen Conlan Joyce of Gramercy Development, the developer of The American Cooperative on Lake Phalen, is requesting city approval of a public vacation of an easement in order to construct a 60-unit senior housing cooperative building on vacant land located at 1875 East Shore Drive. The city council approved a conditional use permit, design review, preliminary plat and final plat for this project on October 11, 2021. The city council is required to hold a public hearing related to a public vacation. Recommended Action: a. Hold the Public Hearing b. Motion to approve a resolution for the public vacation of an easement located within the site at 1875 East Shore Drive North. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on August 25, 2023. The initial 60-day review deadline for a decision is October 24, 2023. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Gramercy Development is proposing to build a 60-unit senior housing cooperative building at 1875 Council Packet Page Number 65 of 123 H1 East Shore Drive North. The building would be four stories in height. Public Vacation of an Easement The applicant requests the public vacation of an easement initially taken for sewer on the west side of the site. The sewer line served the former tourist cabins that were on this site and the site to the north. Now that the sewer line has been abandoned in place and is no longer needed, staff is comfortable with vacating the easement. The sewer line did not serve any other properties beyond the cabins. The applicant will be responsible for all costs and liability for removing the sewer line on the property. The Engineering Department has no concerns with the proposed easement vacation. The city took a similar action to vacate the easement on the property to the north of this site to facilitate the construction of the Shore at Lake Phalen development. The proposed easement vacation is entirely within the parcel of 1875 East Shore Drive and does not affect any abutting properties. The property owner submitted and signed the vacation application, which satisfies the petition requirement. Department Comments Engineering Jon Jarosch has reviewed this request and recommends approval with the condition that the applicant assume ownership of the infrastructure currently within the easement area. Attachments: 1.Public Vacation of an Easement Resolution 2.Overview Map 3.Site Plan 4.Existing Public Easement Council Packet Page Number 66 of 123 H1, Attachment 1 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Kathleen Conlan Joyce of Gramercy Development, petitioned the Maplewood City Council to vacate an unused public easement that is entirely within the site at 1875 East Shore Drive North. 1.02 The easement with a recording document number of 1479230 is legally described as: All that part the following described property which les North of line described as follows: Commencing at the Northeast corner of Government Lot 2, Section 16, Township 29, Range 22; thence Westerly 619.17 ft. on the North line of said Government lot; thence at, an angle of 89°40', to the left a distance of 810.8 ft. to the point of beginning of the line to be described; thence westerly at right angles 97.8 terminating: Subject to easement; part of Easr 10 acres of the West 20 acres of Government Lot 2 described as follows: Beginning at intersection of West line of said 10 acres and Southerly line of Frost Ave. as now located; thence South 27°06' East a distance of 811.06 It. to intersection of East line of said 10 acres and, Northerly line of East Shore Drive; thence North on said East line 189.3 ft; thence West at right angles 67.5 ft; thence-NW’ly at an angle of 61°57' to the right a distance of 613.05 ft to said South Line of Frost Ave.; thence SW’ly thereon 17.3 ft. more or less to beginning, All in Section 16, Township 29, Range 22, together with that portion of the above described land South of the previously described line which lies West of a line running Southeast corner of the said East 10 acres of the West 20 acres of said Government Lot 2 to a point 189.02 ft. North of and 50 ft. West of said Southeast Corner. which easement shall include the perpetual right of said Village of Maplewood --, its successors or assigns, to construct, maintain, operate and repair underground sewer mains, pipes and appurtenances over and across the strip of land hereinbefore described, together with perpetual easement for ingress and egress, all without additional compensation. 1.03 A hearing notice on said petition was published in the City of Maplewood’s official newspaper and written notice was mailed to the affected property owners. 1.04 On September 11, 2023, the City Council held a hearing on such petition, at which time all persons for and against the granting of said petition were heard. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the described unused public easement. Council Packet Page Number 67 of 123 H1, Attachment 1 2.The vacation is not counter to the public interest. Section 4. City Council 4.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following conditions: 1.It shall be noted that abandoned sanitary sewer infrastructure lies within the easement area. This infrastructure has been abandoned in-place by the City of Maplewood and shall become the property of the propoerty owner of 1875 East Shore Drive North upon approval of this easement vacation. ___________ by the City Council of the City of Maplewood, Minnesota, on September 11, 2023. Council Packet Page Number 68 of 123 H1, Attachment 2 1875 East Shore Drive North August 25, 2021 City of Maplewood Legend ! I 0490 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 69 of 123 H1, Attachment 3 100 S 5TH ST, SUITE 1900, MINNEAPOLIS, MN 55402 GRAMERCY DEVELOPMENT COMPANIES DIAGRAM EAST SHORE DRIVE, MAPLEWOOD, MN 55113 REVIEWED BY: C2.0 DESCRIPTION COPYRIGHT CIVIL SITE GROUP INC. ...................................... WB, KBMP, RB c THE AMERICAN COOPERATIVE ON LAKE PHALEN NOTES & VEHICLE DESCRIPTION REVISION SUMMARY ............ DATE 08/20/21CITY SUBMITTAL OVERALL SITE PLAN, ISSUE/SUBMITTAL SUMMARY DATE PROJECT civilsitegroup.com DRAWN BY:PROJECT NUMBER:21199 N R Know what's SITE PLAN LEGEND: SITE LAYOUT NOTES: . M.W "6 ) . c e R r e P ( C V P " 8 PVC 8" ALL SNOW SHALL BE STORED ON-SITE OUTSIDETRASH REMOVAL SHALL OCCUR THROUGH THETRASH ROOM, DUMPSTERS WILL BE HAULEDOUT AT THE TIME OF TRASH PICKUP AND WILLVEHICLES (UPS, FED-EX, USPS). PARKING LOT IN LANDSCAPED AREAS.NOT BE STORED ONSITE.DELIVERIES SHALL OCCUR AT THE FRONTDOOR VIA STANDARD COMMERCIAL DELIVERY SNOW REMOVALTRASH REMOVAL: OPERATIONAL NOTES:DELIVERIES: SITE AREA TABLE: P C R " 5 1 8 " P V C E V I R D ) s e i r E a V R s h s t e d c i c O A W r ( o )f 1 H t9 W n 0 /e 0 S 0 R m 4 e . s c c i a l o E D T b r \] u e 4 P p 1 S \[ A ( A (Per Rec.) E Service 8" DIP Water CITY OF MAPLEWOOD SITE SPECIFIC NOTES: 1 5 " R C P 8" PVC P C R " 5 1 Water Edge of No Building Address: Unassigned PID: 162922310030 (Per Rec.) 6" PVC P C R Sign " 5 1 P C R " P 5 C 1 R " 2 1 Council Packet Page Number 70 of 123 H1, Attachment 4 Council Packet Page Number 71 of 123 Council Packet Page Number 72 of 123 H1, Attachment 4 For the permanent record: Meeting Date: 9/11/2023 Agenda Item H1, Additional Attachment For the permanent record: Meeting Date: 9/11/2023 Agenda Item H1, Additional Attachment 2 N r D e r o h S t s a E 5 Conditional Use PermitDesign ReviewPreliminary PlatFinal PlatVacation of a public easement on the west side of the property, which requires a public hearing 7¤¤¤¤¤ Previously had the following approvals for a 60-unit housing cooperative building:Requesting approval for: 8 1 The American Cooperative on Lake Phalen¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item H1, Additional Attachment 2 For the permanent record: Meeting Date: 9/11/2023 Agenda Item H1, Additional Attachment 2 of East the City 1875 the withinof by lies owner place in vacation. property infrastructure the abandoned of sewer easement been this has property of sanitary N the r D approval become e abandoned infrastructure r upon o shall that This h and North S area. noted t be s Drive a shall E MaplewoodShore Iteasement 5 ¤ Hold the public hearingA motion and approval of a resolution for the public vacation of an easement with the following condition: 7 8 ¤¤ 1 The American Cooperative on Lake Phalen Staff recommends: For the permanent record: Meeting Date: 9/11/2023 Agenda Item H1, Additional Attachment 2 H2 CITY COUNCILSTAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Jon Jarosch AGENDA ITEM: Myrtle-Sterling Area Street Improvements, City Project 22-16 a.Assessment Hearing, 7:00 p.m. b.Resolution Adopting Assessment Roll Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood utilizes a “Special Assessment Policy” which is based on Minnesota State Statutes, Chapter 429. This statute grants cities the authority to use special assessments as a means to finance a broad range of public improvements. Special assessments are a charge imposed on properties for a particular improvement that benefits the owners of those selected properties. The assessment hearing is an opportunity for benefiting property owners to address the City Council about the proposed assessment. Recommended Action: a.Hold an assessment hearing and receive any objections for the Myrtle-Sterling Area Street Improvements, City Project 22-16. b.Motion to approve the resolution Adopting Assessment Roll for the Myrtle-Sterling Area Street Improvements, City Project 22-16. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 764,325.00 Total Assessments Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Council Packet Page Number 73 of 123 H2 Assessments are one of the funding sources utilized for the Myrtle-Sterling neighborhood improvement project. These streets and utility improvements continue the City’s investment into improving the condition of the municipal infrastructure throughout the City. Background: There are a total of 134 assessable residential and commercial properties within the project area. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the project area. The appraisal report confirmed that the proposed assessments stated in the pending assessment roll exhibit are reasonable. Residential o Pavement Rehabilitation Single Family Unit Rate = $3,450.00 o Full Reconstruction Single Family Unit Rate = $6,600.00 o Full Reconstruction Single Family Unit Rate Corner lot (only 1 street frontage improved) = $4,200.00 Commercial/Multifamily o Subject to benefits appraisal report An informational meeting was held for residents prior to the Assessment Hearing to answer questions pertaining to assessments, improvements and processes. Prior to the informational meeting the results of the special benefit appraisal were received and residents were informed of the final assessment amount by mail. As of September 5, 2023 staff have received no objections to the proposed assessments. Objections will be received up to and as part of the assessment hearing on September 11, 2023. Once the assessment hearing is closed, no further objections will be considered and staff will proceed with recommendation on objections received. Budget Information The total project construction cost is $3,343,490.96. The contract was awarded to Bituminous Roadways Inc. by the City Council on May 8, 2023. Bituminous Roadways Inc. was the lowest responsible bidder. See the table below for estimated project cost recovery. Project Cost Recovery Funding Source Current Funding Plan CIP G.O. Improvement Bonds $2,045,700 $2,024,225 Environmental Utility Fund $652,000 $835,400 Sanitary Sewer Fund $133,700 $276,900 Water Area Fund $33,700 $194,300 St. Paul Regional Water $429,600 $240,000 Special Assessments $824,500 $559,175 Total Project Funding: $4,119,200 $4,130,000 The assessment amounts shown in the attached pending assessment roll exhibit are based on the appraisal report completed by an independent appraiser. Based on the appraisal report, the total assessment amount was found to be $764,325.00. This is $60,175 lower than the estimated preliminary amount of $824,500. The reduction is largely attributed to the proposed assessment amounts for the Justice Alan Page Elementary School being reduced as recommended by the Council Packet Page Number 74 of 123 H2 appraisal report. It is anticipated the reduction in assessment funding will be covered by the project’s 10% contingencies, which are built into the current funding plan. The project costs and current funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustment is recommended at this time. Proposed Schedule The following is the schedule for City Project 22-16: Project Milestone Date Order Preparation of Feasibility Study8/8/2022 Neighborhood Meeting #112/5/2022 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/13/2023 Plans & Specifications Neighborhood Meeting #22/10/2023 Public Hearing2/27/2023 Ordering of Improvements 3/13/2023 ApprovePlans and Specifications, Authorize Advertisement for Bids, 3/27/2023 Authorize Preparation of Assessment Roll Bid Opening4/27/2023 Award Contract 5/8/2023 Neighborhood Meeting #3May/2023 Begin Construction June 2023 Accept Assessment Roll & Order Assessment Hearings 8/14/2023 Neighborhood Meeting #49/5/2023 Assessment Hearing and Adopt Assessment Roll9/11/2023 Complete Construction November 2023 Assessments Certified to Ramsey County November 2023 Attachments: 1.Resolution Adopting Assessment Roll 2.Project Location Map 3.Proposed Assessment Roll 4.Assessment Presentation Council Packet Page Number 75 of 123 H2, Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 14, 2023, calling for a Public Hearing, the assessment roll for the Myrtle-Sterling Area Street Improvements, City Project 22-16 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections have been received as of September 5, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Myrtle-Sterling Area Street improvements, City Project 22-16: There are no adjustments recommended as of September 5, 2022. 3.The assessment roll for the Myrtle-Sterling Area Street Improvements as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4.Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2024 and shall bear interest at the rate of 5.36 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2023. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2023, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2023, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. Council Packet Page Number 76 of 123 H2, Attachment 1 5. The City Engineer and City Clerk shall forthwith after November 15, 2023, but no later than November 16, 2023, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Approved this 11th day of September 2023. Council Packet Page Number 77 of 123 H2, Attachment 2 Council Packet Page Number 78 of 123 H2, Attachmemt 3 PendingAssessmentRoll MyrtleSterlingAreaStreetImprovements CityProject2216 ParcelIDSiteAddressUnitsAssessment 2429221200271600STERLINGSTN16,600.00$ 2429221200281590STERLINGSTN16,600.00$ 2429221200222546IDAHOAVEE16,600.00$ 2429221200212554IDAHOAVEE16,600.00$ 2429221200152531IDAHOAVEE16,600.00$ 2429221200101650STERLINGSTN16,600.00$ 2429221200242526IDAHOAVEE16,600.00$ 2429221200252516IDAHOAVEE16,600.00$ 2429221200261610STERLINGSTN16,600.00$ 2429221200142525IDAHOAVEE16,600.00$ 2429222100441667STERLINGSTN16,600.00$ 2429222100451659STERLINGSTN16,600.00$ 2429221200111640STERLINGSTN16,600.00$ 2429221200132515IDAHOAVEE16,600.00$ 2429221200121630STERLINGSTN16,600.00$ 2429221200091654STERLINGSTN16,600.00$ 2429221200232534IDAHOAVEE16,600.00$ 2429222100431673STERLINGSTN16,600.00$ 2429221200491580STERLINGSTN16,600.00$ 2429222100621618MARYSTN13,450.00$ 2429222100631610MARYSTN13,450.00$ 2429222100511587STERLINGSTN16,600.00$ 2429222100602483IDAHOAVEE13,450.00$ 2429222100521581STERLINGSTN16,600.00$ 2429222100501593STERLINGSTN16,600.00$ 2429222100592493IDAHOAVEE13,450.00$ 2429222100611615STERLINGSTN16,600.00$ 2429222100491601STERLINGSTN16,600.00$ 2429222100641602MARYSTN13,450.00$ 2429222100481607STERLINGSTN16,600.00$ 2429222100582499IDAHOAVEE13,450.00$ 2429222100461653STERLINGSTN16,600.00$ 2429222100572473IDAHOAVEE13,450.00$ 2429222100751617MARYSTN13,450.00$ 2429222100701579MARYSTN13,450.00$ 2429222100731603MARYSTN13,450.00$ 2429222100721595MARYSTN13,450.00$ 2429222100741611MARYSTN13,450.00$ 2429222100711587MARYSTN13,450.00$ 2429222100651594MARYSTN13,450.00$ 2429222100661586MARYSTN13,450.00$ 2429222100671578MARYSTN13,450.00$ 2429222100681570MARYSTN 13,450.00$ 2429222100691571MARYSTN13,450.00$ 2429222100800MONTANAAVEE13,450.00$ 1329224200322520KNOLLCIRE13,450.00$ 1329224200312525KNOLLCIRE13,450.00$ 1329224200302519KNOLLCIRE13,450.00$ 1329224200292513KNOLLCIRE13,450.00$ Council Packet Page Number 79 of 123 H2, Attachmemt 3 1329224200282507KNOLLCIRE13,450.00$ 1329224200342508KNOLLCIRE13,450.00$ 1329224200332514KNOLLCIRE13,450.00$ 1329223200681841MYRTLESTN16,600.00$ 1329223200881836MYRTLESTN16,600.00$ 1329223200671835MYRTLESTN16,600.00$ 1329223200821837LAKEWOODDRN16,600.00$ 1329223200641815MYRTLESTN16,600.00$ 1329223200811825LAKEWOODDRN16,600.00$ 1329223200651821MYRTLESTN16,600.00$ 1329223200661831MYRTLESTN16,600.00$ 1329223200761828MYRTLESTN 16,600.00$ 1329223200321888MYRTLESTN16,600.00$ 1329223200711861MYRTLESTN16,600.00$ 1329223200741858MYRTLESTN16,600.00$ 1329223200871848MYRTLESTN16,600.00$ 1329223200051900MYRTLESTN16,600.00$ 1329223200691847MYRTLESTN16,600.00$ 1329223200841855LAKEWOODDRN16,600.00$ 1329223200801815LAKEWOODDRN16,600.00$ 1329223200631807MYRTLESTN16,600.00$ 1329223200781806MYRTLESTN0.55,025.00$ 1329223200721867MYRTLESTN16,600.00$ 1329223200311892MYRTLESTN16,600.00$ 1329223200731866MYRTLESTN16,600.00$ 1329223200701855MYRTLESTN16,600.00$ 1329223200771818MYRTLESTN16,600.00$ 1329223400151777LAKEWOODDRN13,450.00$ 1329223400081766LAKEWOODDRN13,450.00$ 1329223400091770LAKEWOODDRN13,450.00$ 1329223400101774LAKEWOODDRN13,450.00$ 1329223400161771LAKEWOODDRN13,450.00$ 1329223400181763LAKEWOODDRN13,450.00$ 1329223200831845LAKEWOODDRN16,600.00$ 1329223200791809LAKEWOODDRN16,600.00$ 1329223400171767LAKEWOODDRN13,450.00$ 1329223300782328KINGSTONAVEE13,450.00$ 1329223300772320KINGSTONAVEE13,450.00$ 1329223300802342KINGSTONAVEE13,450.00$ 1329223400131787LAKEWOODDRN13,450.00$ 1329223400141783LAKEWOODDRN13,450.00$ 1329223400191757LAKEWOODDRN13,450.00$ 1329223400201751LAKEWOODDRN13,450.00$ 1329223400211747LAKEWOODDRN13,450.00$ 1329223400031746LAKEWOODDRN13,450.00$ 1329223400041750LAKEWOODDRN13,450.00$ 1329223400051754LAKEWOODDRN13,450.00$ 1329223400061758LAKEWOODDRN13,450.00$ 1329223400071762LAKEWOODDRN13,450.00$ 1329223300871780MYRTLESTN13,450.00$ 1329223300692315KINGSTONAVEE13,450.00$ 1329223300732290KINGSTONAVEE13,450.00$ 1329223200042354HOLLOWAYAVEE14,200.00$ 1329223200331891LAKEWOODDRN16,600.00$ Council Packet Page Number 80 of 123 H2, Attachmemt 3 1329223200021895LAKEWOODDRN16,600.00$ 1329223200341887LAKEWOODDRN16,600.00$ 1329223200291887MYRTLESTN16,600.00$ 1329223400121784LAKEWOODDRN13,450.00$ 1329223400111778LAKEWOODDRN13,450.00$ 1329223300831761MYRTLESTN13,450.00$ 1329223300792334KINGSTONAVEE13,450.00$ 1329223300672331KINGSTONAVEE13,450.00$ 1329223300682323KINGSTONAVEE13,450.00$ 1329223300662339KINGSTONAVEE13,450.00$ 1329223300712299KINGSTONAVEE13,450.00$ 1329223300702307KINGSTONAVEE 13,450.00$ 1329223300722291KINGSTONAVEE13,450.00$ 1329223300742298KINGSTONAVEE13,450.00$ 1329223300752306KINGSTONAVEE13,450.00$ 1329223300762314KINGSTONAVEE13,450.00$ 1329223300811769MYRTLESTN13,450.00$ 1329223300821765MYRTLESTN13,450.00$ 1329223300841757MYRTLESTN13,450.00$ 1329223300851753MYRTLESTN13,450.00$ 1329223300881774MYRTLESTN13,450.00$ 1329223300891768MYRTLESTN13,450.00$ 1329223300901760MYRTLESTN13,450.00$ 1329223300911752MYRTLESTN13,450.00$ 1329223400261748MYRTLESTN13,450.00$ 1329223400271749MYRTLESTN13,450.00$ 1329223100492410HOLLOWAYAVEE1117,300.00$ 1329223200061905MYRTLESTN16,600.00$ 1329223200301895MYRTLESTN16,600.00$ 1329223200861869LAKEWOODDRN16,600.00$ 1329223200851863LAKEWOODDRN16,600.00$ $764,325.00 ResidentialSingleUnitPavementRehabilitationRate$3,450.00 Commercial/Townhome/MultiFamilyPavementRehabilitationRate/FrontFoot$69.00 ResidentialSingleUnitFullReconstructionRate$6,600.00 Commercial/Townhome/MultiFamilyFullReconstructionRate/FrontFoot$132.00 Council Packet Page Number 81 of 123 H2, Attachment 4 September 11, 2023 Area Street City Project 22-16 Assessment Hearing Improvements Myrtle-Sterling Council Packet Page Number 82 of 123 H2, Attachment 4 What is a Special Assessment? Funding source utilized to finance public improvement projectsProperty abutting improvements pay an assessment for the direct benefit to the propertyMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine the direct benefit received by propertiesPer Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property ¤¤¤¤¤ Council Packet Page Number 83 of 123 H2, Attachment 4 th Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ÏNo Objections Received ¤¤¤¤ Residents were mailed an official assessment noticeNeighborhood meeting on September 5 ¤¤ Prior to the Assessment Hearing ¤ Council Packet Page Number 84 of 123 H2, Attachment 4 Assessment Rates Pavement Rehabilitation Single Family Unit Rate = $3,450.00Full Reconstruction Single Family Unit Rate = $6,600.00Full Reconstruction Single Family Unit Rate Corner lot (only 1 street frontage improved) = $4,200.00Subject to benefits appraisal report ¤¤¤¤ 134 assessable residential parcels within the project areaResidentialCommercial/Multifamily ¤¤¤ Council Packet Page Number 85 of 123 H2, Attachment 4 Assessment Payment Information Remaining amount will be certified to Ramsey County ¤ Full PaymentPartial PaymentFull amount certified to Ramsey County ¤¤¤ Several payment optionsCertified amounts will be paid over a 15 year period for residential (8 years commercial) with Ramsey County property taxes (With Interest Ï5.36%) ¤¤ Council Packet Page Number 86 of 123 H2, Attachment 4 one of the following and Assessment Deferral Information 65 year of age or olderRetired by virtue of a permanent and total disabilityNational Guard or other military reserve called into active duty ¤¤¤ Where it is a financial hardship conditions:Assessments are terminatedif no improvements are made within the deferment period ¤¤ Deferral Options Ï15 year period with interestUndeveloped property deferral Ï15 year period with interest ¤¤ Council Packet Page Number 87 of 123 H2, Attachment 4 CIP $33,700$194,300 $652,000$835,400$133,700$276,900$429,600$240,000$824,500$559,175 FUNDING $2,045,700$2,024,225 PLAN RECOVERY CURRENT COST FUND PROJECTFUNDING:$4,119,200$4,130,000 BONDS WATER UTILITY FUND SOURCE Project Funding Plan PROJECT FUND SEWER REGIONAL ASSESSMENTS FUNDING AREA TOTAL IMPROVEMENT PAUL G.O.ENVIRONMENTALSANITARYWATERST.SPECIAL Project Status Update ¤ Council Packet Page Number 88 of 123 H2, Attachment 4 s n o i t a d n e m m o c g e n R i r n a o e i Recommendation t H c t e j n b e O m s t s n e e s s m s A s d e l s o Public input on the proposed assessmentsCity Council will consider staff recommendations for action on any written objections received prior to the end of the Assessment Hearing s H¤A¤ Council Packet Page Number 89 of 123 H2, Attachment 4 Assessment ements, City Assessment Roll Recommendation oject 22-16 oll for the Myrtle-Sterling Area Street Improv Approval of the attached Resolution Adopting RPrExcluding: ¤¤ Council Packet Page Number 90 of 123 For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised September 11, 2023 Area Street City Project 22-16 Assessment Hearing Improvements Myrtle-Sterling For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised What is a Special Assessment? Funding source utilized to finance public improvement projectsProperty abutting improvements pay an assessment for the direct benefit to the propertyMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine the direct benefit received by propertiesPer Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property ¤¤¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised th Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ¤¤¤¤ Residents were mailed an official assessment noticeFive residents attendedNo questions asked ¤¤¤ Prior to the Assessment Hearing Neighborhood meeting on September 5 ¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised Assessment Rates Pavement Rehabilitation Single Family Unit Rate = $3,450.00Full Reconstruction Single Family Unit Rate = $6,600.00Full Reconstruction Single Family Unit Rate Corner lot (only 1 street frontage improved) = $4,200.00Subject to benefits appraisal report ¤¤¤¤ 134 assessable parcels within the project areaResidentialCommercial/Multifamily ¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised Assessment Payment Information Remaining amount will be certified to Ramsey County ¤ Full PaymentPartial PaymentFull amount certified to Ramsey County ¤¤¤ Several payment optionsCertified amounts will be paid over a 15 year period for residential (8 years commercial) with Ramsey County property taxes (With Interest Ï5.36%) ¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised one of the following and Assessment Deferral Information 65 year of age or olderRetired by virtue of a permanent and total disabilityNational Guard or other military reserve called into active duty ¤¤¤ Where it is a financial hardship conditions:Assessments are terminatedif no improvements are made within the deferment period ¤¤ Deferral Options Ï15 year period with interestUndeveloped property deferral Ï15 year period with interest ¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised 1888 Lakewood Drive North1760 Myrtle Street North2342 Kingston Avenue East2291 Kingston Avenue East1774 Myrtle Street North1765 Myrtle Street North2314 Kingston Avenue East2299 Kingston Avenue East2323 Kingston Avenue East2320 Kingston Avenue East1768 Myrtle Street North ¤¤¤¤¤¤¤¤¤¤¤ Objections Received 1762 Lakewood Drive North1845 Lakewood Drive North1887 Lakewood Drive North1869 Lakewood Drive North1900 Myrtle Street North1863 Lakewood Drive North1763 Lakewood Drive North1774 Lakewood Drive North1861 Myrtle Street North1757 Lakewood Drive North1758 Lakewood Drive North ¤¤¤¤¤¤¤¤¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised 1806 Myrtle Street North1783 Lakewood Drive North1748 Myrtle Street North1855 Lakewood Drive North1841 Myrtle Street North1855 Myrtle Street North1848 Myrtle Street North1571 Mary Street North1770 Lakewood Drive North1858 Myrtle Street North1895 Lakewood Drive North ¤¤¤¤¤¤¤¤¤¤¤ Objections Received 1752 Myrtle Street North1749 Myrtle Street North1815 Myrtle Street North1761 Myrtle Street North1915 Myrtle Street North1746 Lakewood Drive North1594 Mary Street North1847 Myrtle Street North1617 Mary Street North1867 Myrtle Street North1753 Myrtle Street North ¤¤¤¤¤¤¤¤¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised 1777 Lakewood Drive North1778 Lakewood Drive North2334 Kingston Avenue East1767 Lakewood Drive North1766 Lakewood Drive North2307 Kingston Avenue East1807 Myrtle Street North2331 Kingston Avenue East1825 Lakewood Drive North2339 Kingston Avenue East1835 Myrtle Street North2515 Idaho Avenue East ¤¤¤¤¤¤¤¤¤¤¤¤ Objections Received 1769 Myrtle Street North2328 Kingston Avenue East1891 Lakewood Drive North1895 Myrtle Street North1757 Myrtle Street North1818 Myrtle Street North1809 Lakewood Drive North1815 Lakewood Drive North1771 Lakewood Drive North1928 Myrtle Street North1754 Lakewood Drive North2306 Kingston Avenue East ¤¤¤¤¤¤¤¤¤¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised t n e m s s e s s a f o n o i t a: l s l en r c e n c a n c o g c n i g t n s i e w u o q l l e r o f d e e h v t i Objections Received e d c e e s r i a s r n r o i e t t t c e e j L b Assessments followed Policy and Independent Appraisal Results m O ¤ r Challenging that the improvements provide benefit to propertyLarge portion requested Hmong or Karen Language Interpreter at Assessment HearingChallenging the legality of the CityÔs Assessment Policy given the 2022 District Court Ruling against the City of St. Paul. 8 o 6F¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised CIP $33,700$194,300 $652,000$835,400$133,700$276,900$429,600$240,000$824,500$559,175 FUNDING $2,045,700$2,024,225 PLAN RECOVERY CURRENT COST FUND PROJECT FUNDING:$4,119,200$4,130,000 BONDS WATER UTILITY FUND SOURCE Project Funding Plan PROJECT FUND SEWER REGIONAL ASSESSMENTS FUNDINGAREA TOTAL IMPROVEMENT PAUL SANITARYWATERST.SPECIAL G.O.ENVIRONMENTAL Project Status Update ¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H2, Attachment 4 - Revised g n i r a e Recommendation H t n e m s s e s s A d l o Public input on the proposed assessmentsDefer to Staff for any additional objections received tonight.Discussion prior to closing of Public Hearing on recommended actions. H¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item H2, Additional Attachment H3 CITY COUNCILSTAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Jon Jarosch AGENDA ITEM: Woodlynn-Southlawn Area Street Improvements, City Project 22-17 a.Assessment Hearing, 7:00 p.m. b.Resolution Adopting Assessment Roll Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood utilizes a “Special Assessment Policy” which is based on Minnesota State Statutes, Chapter 429. This statute grants cities the authority to use special assessments as a means to finance a broad range of public improvements. Special assessments are a charge imposed on properties for a particular improvement that benefits the owners of those selected properties. The assessment hearing is an opportunity for benefiting property owners to address the City Council about the proposed assessment. Recommended Action: a.Hold an assessment hearing and receive any objections for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17. b.Motion to approve the resolution Adopting Assessment Roll for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 958,933.00 Total Assessments Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Council Packet Page Number 91 of 123 H3 Assessments are one of the various funding sources utilized for the Woodlynn-Southlawn neighborhood improvement project. These streets and utility improvements continue the City’s investment into improving the condition of the municipal infrastructure throughout the City. Background: There are a total of 137 assessable residential and commercial properties within the project area. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the project area. The appraisal report confirmed that the proposed assessments stated in the pending assessment roll exhibit are reasonable. Residential o Pavement Rehabilitation Single Family Unit Rate = $3,450.00 o Pavement Rehabilitation Southview Triplexes = $2,829.00 o Pavement Rehabilitation Woodlynn Westerly Townhomes = $3,024.50 o Pavement Rehabilitation Woodlynn Easterly Townhomes = $2,668.00 o Full Reconstruction Single Family Unit Rate = $6,600.00 Commercial/Multifamily o Subject to benefits appraisal report An informational meeting was held for residents prior to the Assessment Hearing to answer questions pertaining to assessments, improvements and processes. Prior to the informational meeting the results of the special benefit appraisal were received and residents were informed of the final assessment amount by mail. As of September 5, 2023 staff have received no objections to the proposed assessments. Objections will be received up to and as part of the assessment hearing on September 11, 2023. Once the assessment hearing is closed, no further objections will be considered and staff will proceed with recommendation on objections received. Budget Information The total project construction contract cost is $2,389,097.43. The contract was awarded to T.A. Schifsky & Sons by the City Council on May 8, 2023. T.A. Schifsky & Sons was the lowest responsible bidder. See the table below for estimated project cost recovery. Project Financing Plan Funding Source Current Funding Plan CIP G.O. Improvement Bonds $0 $851,895 Environmental Utility Fund $179,300 $856,400 Sanitary Sewer Fund $51,900 $282,800 WAC Fund $56,500 $213,900 SRF Fund $1,658,000 $1,822,663 Special Assessments $997,700 $832,692 Total Project Funding: $2,943,400 $4,860,350 The assessment amounts shown in the attached pending assessment roll exhibit are based on the appraisal report completed by an independent appraiser. Based on the appraisal report, the total assessment amount was found to be $958,933.00. This is $38,767 lower than the estimated preliminary amount of $997,700. The reduction is largely attributed to the proposed assessment amounts for the commercial businesses being reduced as recommended by the appraisal report. It Council Packet Page Number 92 of 123 H3 is anticipated the reduction in assessment funding will be covered by the project’s 10% contingencies, which are built into the above funding plan. The project costs and current funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Proposed Schedule The following is the schedule for City Project 22-17: Project Milestone Date Order Preparation of Feasibility Study8/8/2022 Neighborhood Meeting #112/5/2022 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/13/2023 Plans & Specifications Neighborhood Meeting #22/10/2023 Public Hearing2/27/2023 Ordering of Improvements 3/13/2023 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/27/2023 Authorize Preparation of Assessment Roll Bid Opening4/27/2023 Award Contract 5/8/2023 Neighborhood Meeting #3May/2023 Begin Construction June 2023 Accept Assessment Roll & Order Assessment Hearings 8/14/2023 Neighborhood Meeting #49/5/2023 Assessment Hearing and Adopt Assessment Roll9/11/2023 Complete Construction November 2023 Assessments Certified to Ramsey County November 2023 Attachments: 1.Resolution Adopting Assessment Roll 2.Project Location Map 3.Proposed Assessment Roll 4.Assessment Presentation Council Packet Page Number 93 of 123 H3, Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 14, 2023, calling for a Public Hearing, the assessment roll for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections have been received as of September 5, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Woodlynn-Southlawn Area Street improvements, City Project 22-17: There are no adjustments recommended as of September 5, 2023. 3.The assessment roll for the Woodlynn-Southlawn Area Street Improvements as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4.Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2024 and shall bear interest at the rate of 5.36 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2023. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2023, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2023, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. Council Packet Page Number 94 of 123 H3, Attachment 1 5.The City Engineer and City Clerk shall forthwith after November 15, 2023, but no later than November 16, 2023, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Approved this 11th day of September 2023. Council Packet Page Number 95 of 123 H3, Attachment 2 Council Packet Page Number 96 of 123 H3, Attachment 3 PendingAssessmentRoll WoodlynnSouthlawnAreaStreetImprovements CityProject2217 ParcelIDSiteAddressUnits/FrontFootageAssessment 229221200963100ARIELSTN83657,684.00$ 229221200432080WOODLYNNAVEE76452,716.00$ 229221200112015WOODLYNNAVEE67046,230.00$ 229221200120WOODLYNNAVEE65345,057.00$ 329224200171650BEAMAVEE54627,400.00$ 229222100273000WHITEBEARAVEN54237,398.00$ 229221200392120WOODLYNNAVEE52736,363.00$ 229221200731996COUNTYROADDE43129,739.00$ 229223100200RADATZAVEE19910,400.00$ 329224100100KENNARDSTN35624,564.00$ 329224100421770BEAMAVEE35324,357.00$ 229223200531790BEAMAVEE30621,114.00$ 229223100972839WHITEBEARAVE15410,400.00$ 229221200082036COUNTYROADDE21211,900.00$ 329224100111670BEAMAVEE20013,800.00$ 229222100071985WOODLYNNAVEE19113,179.00$ 229222100253050WHITEBEARAVEN16711,523.00$ 229223100212811WHITEBEARAVEN16011,040.00$ 229221200130LYDIAAVEE1208,280.00$ 229223200321828RADATZAVEE16,600.00$ 229223100181900RADATZAVEE16,600.00$ 229223200301840RADATZAVEE16,600.00$ 229223200431800RADATZAVEE16,600.00$ 229223200351808RADATZAVEE16,600.00$ 229223200131795RADATZAVEE16,600.00$ 229223200141809RADATZAVEE16,600.00$ 229223200521815RADATZAVEE16,600.00$ 229223200161825RADATZAVEE16,600.00$ 229223200171835RADATZAVEE16,600.00$ 229223200181845RADATZAVEE16,600.00$ 229223200191851RADATZAVEE16,600.00$ 229223200201861RADATZAVEE16,600.00$ 229223200211871RADATZAVEE16,600.00$ 229223200221879RADATZAVEE16,600.00$ 229223200231887RADATZAVEE16,600.00$ 229223200241895RADATZAVEE16,600.00$ 229223100661905RADATZAVEE16,600.00$ 229223100161915RADATZAVEE16,600.00$ 229223100151927RADATZAVEE16,600.00$ 229223200502764SOUTHLAWNDRN16,600.00$ 229223200291846RADATZAVEE16,600.00$ 229223200261882RADATZAVEE16,600.00$ Council Packet Page Number 97 of 123 H3, Attachment 3 229223200391860RADATZAVEE16,600.00$ 229223200341816RADATZAVEE16,600.00$ 229223200271874RADATZAVEE16,600.00$ 229223200401850RADATZAVEE16,600.00$ 229223200331826RADATZAVEE16,600.00$ 229223100191910RADATZAVEE16,600.00$ 229223200251890RADATZAVEE16,600.00$ 229221100243034FURNESSCTN13,450.00$ 229221100283031FURNESSCTN13,450.00$ 229221100233024FURNESSCTN13,450.00$ 229221100273021FURNESSCTN13,450.00$ 229221100223018FURNESSCTN13,450.00$ 229221100262147LYDIAAVEE13,450.00$ 229221100213010FURNESSCTN13,450.00$ 229221100352206WOODLYNNAVEE13,450.00$ 229221101002234WOODLYNNAVEE13,450.00$ 229221101012214WOODLYNNAVEE13,450.00$ 229221101022224WOODLYNNAVEE13,450.00$ 229221100322172WOODLYNNAVEE13,450.00$ 229221100342196WOODLYNNAVEE13,450.00$ 229221100332184WOODLYNNAVEE13,450.00$ 229221100302154WOODLYNNAVEE13,450.00$ 229221100292144WOODLYNNAVEE13,450.00$ 229221100312164WOODLYNNAVEE13,450.00$ 229223200482778SOUTHLAWNDRN13,450.00$ 229223200442812SOUTHLAWNDRN13,450.00$ 229223200452804SOUTHLAWNDRN13,450.00$ 329224100172809SOUTHLAWNDRN13,450.00$ 329224100052799SOUTHLAWNDRN13,450.00$ 229223200122830SOUTHLAWNDRN13,450.00$ 229223200462796SOUTHLAWNDRN13,450.00$ 229223200472786SOUTHLAWNDRN13,450.00$ 229223200492772SOUTHLAWNDRN13,450.00$ 329224100152831SOUTHLAWNDRN13,450.00$ 329224100142837SOUTHLAWNDRN13,450.00$ 229223200112838SOUTHLAWNDRN13,450.00$ 329224300101585COUNTYROADCE13,450.00$ 329224300202661GERMAINCTN13,450.00$ 329224300112660GERMAINCTN13,450.00$ 329224300122670GERMAINCTN13,450.00$ 329224300132678GERMAINCTN13,450.00$ 329224300142682GERMAINCTN13,450.00$ 329224300182675GERMAINCTN13,450.00$ 329224300192669GERMAINCTN13,450.00$ 329224300212653GERMAINCTN13,450.00$ 329224300152681GERMAINCTN13,450.00$ 229221200702073WOODLYNNAVEE13,024.50$ Council Packet Page Number 98 of 123 H3, Attachment 3 229221200922053WOODLYNNAVEE13,024.50$ 229221200692069WOODLYNNAVEE13,024.50$ 229221200662057WOODLYNNAVEE13,024.50$ 229221200682065WOODLYNNAVEE13,024.50$ 229221200912061WOODLYNNAVEE13,024.50$ 329224100202825SOUTHLAWNDRN12,829.00$ 329224100252815SOUTHLAWNDRN12,829.00$ 329224100272811SOUTHLAWNDRN12,829.00$ 329224100222821SOUTHLAWNDRN12,829.00$ 329224100242817SOUTHLAWNDRN12,829.00$ 329224100192827SOUTHLAWNDRN12,829.00$ 329224100262813SOUTHLAWNDRN12,829.00$ 329224100212823SOUTHLAWNDRN12,829.00$ 329224100232819SOUTHLAWNDRN12,829.00$ 229221100592215WOODLYNNAVEE12,668.00$ 229221100562199WOODLYNNAVEE12,668.00$ 229221100572201WOODLYNNAVEE12,668.00$ 229221100502227WOODLYNNAVEE12,668.00$ 229221100692187WOODLYNNAVEE12,668.00$ 229221100752177WOODLYNNAVEE12,668.00$ 229221100712191WOODLYNNAVEE12,668.00$ 229221100702189WOODLYNNAVEE12,668.00$ 229221100682185WOODLYNNAVEE12,668.00$ 229221100762179WOODLYNNAVEE12,668.00$ 229221100492225WOODLYNNAVEE12,668.00$ 229221100612219WOODLYNNAVEE12,668.00$ 229221100552197WOODLYNNAVEE12,668.00$ 229221100542195WOODLYNNAVEE12,668.00$ 229221100772181WOODLYNNAVEE12,668.00$ 229221100602217WOODLYNNAVEE12,668.00$ 229221100512229WOODLYNNAVEE12,668.00$ 229221100622221WOODLYNNAVEE12,668.00$ 229221100742175WOODLYNNAVEE12,668.00$ 229221100902145WOODLYNNAVEE12,668.00$ 229221100952157WOODLYNNAVEE12,668.00$ 229221100972161WOODLYNNAVEE12,668.00$ 229221100892143WOODLYNNAVEE12,668.00$ 229221100922149WOODLYNNAVEE12,668.00$ 229221100932151WOODLYNNAVEE12,668.00$ 229221100942155WOODLYNNAVEE12,668.00$ 229221100962159WOODLYNNAVEE12,668.00$ 229221100912147WOODLYNNAVEE12,668.00$ 229221100432249WOODLYNNAVEE12,668.00$ 229221100442251WOODLYNNAVEE12,668.00$ 229221100422247WOODLYNNAVEE12,668.00$ 229221100412245WOODLYNNAVEE12,668.00$ 229221100522231WOODLYNNAVEE12,668.00$ Council Packet Page Number 99 of 123 H3, Attachment 3 229221200420WOODLYNNAVEE231,587.00$ $958,933.00 ResidentialSingleUnitPavementRehabilitationRa$3,450.00 Commercial/Townhome/MultiFamilyPavementR$69.00 ResidentialSingleUnitFullReconstructionRate$6,600.00 Commercial/Townhome/MultiFamilyFullReconst$132.00 WoodlynnEasterlyTownhomes TotalTownhomeFrontFootage=1276 TownhomePavementRehabilitationRateperFront$69.00 TotalTownhomeAssessment=$88,044.00 TotalNumberofTownhomeUnits=33 AssessmentRatePerUnit=$2,668.00 WoodlynnWesterlyTownhomes TotalTownhomeFrontFootage=263 TownhomePavementRehabilitationRateperFront$69.00 TotalTownhomeAssessment=$18,147.00 TotalNumberofTownhomeUnits=6 AssessmentRatePerUnit=$3,024.50 SouthviewTriplex's TotalTownhomeFrontFootage=369 t$69.00 TownhomePavementRehabilitationRateperFron TotalTownhomeAssessment=$25,461.00 TotalNumberofTownhomeUnits=9 AssessmentRatePerUnit=$2,829.00 Council Packet Page Number 100 of 123 H3, Attachment 4 Area Street September 11, 2023 Improvements City Project 22-17 Assessment Hearing Woodlynn-Southlawn Council Packet Page Number 101 of 123 H3, Attachment 4 What is a Special Assessment? e than the direct benefit to the property Funding source utilized to finance public improvement projectsProperty abutting improvements pay an assessment for the directbenefit to the propertyMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine the direct benefitreceived by propertiesPer Minnesota State Statute 429 the assessment amount cannotbe mor ¤¤¤¤¤ Council Packet Page Number 102 of 123 H3, Attachment 4 th Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ÏNo Objections Received ¤¤¤¤ Residents were mailed an official assessment noticeNeighborhood meeting on September 5 ¤¤ Prior to the Assessment Hearing ¤ Council Packet Page Number 103 of 123 H3, Attachment 4 Assessment Rates Pavement Rehabilitation Single Family Unit Rate = $3,450.00Pavement Rehabilitation Southview Triplexes = $2,829.00Pavement Rehabilitation Woodlynn Westerly Townhomes = $3,024.50Pavement Rehabilitation Woodlynn Easterly Townhomes = $2,668.00Full Reconstruction Single Family Unit Rate = $6,600.00Subject to benefits appraisal report ¤¤¤¤¤¤ 137 assessable residential & commercial parcels within the project areaResidentialCommercial/Multifamily ¤¤¤ Council Packet Page Number 104 of 123 H3, Attachment 4 Assessment Payment Information Remaining amount will be certified to Ramsey County ¤ Full PaymentPartial PaymentFull amount certified to Ramsey County ¤¤¤ Several payment optionsCertified amounts will be paid over a 15 year period for residential (8 years commercial) with Ramsey County property taxes (With Interest Ï5.36%) ¤¤ Council Packet Page Number 105 of 123 H3, Attachment 4 one of the following and Assessment Deferral Information 65 year of age or olderRetired by virtue of a permanent and total disabilityNational Guard or other military reserve called into active duty ¤¤¤ Where it is a financial hardship conditions:Assessments are terminatedif no improvements are made within the deferment period ¤¤ Deferral Options Ï15 year period with interestUndeveloped property deferral Ï15 year period with interest ¤¤ Council Packet Page Number 106 of 123 H3, Attachment 4 CIP $851,895$856,400$282,800$213,900$832,692 $1,822,663 $4,860,350 $0 $51,900$56,500 $179,300$997,700 $1,658,000 FUNDING PLAN PLAN $2,943,400 CURRENT FINANCING FUND FUNDING: PROJECT Project Funding & Update BONDS SOURCE UTILITY FUND PROJECT SEWER TOTAL ASSESSMENTS FUNDING FUND IMPROVEMENT FUND Project Status Update ¤ G.O.ENVIRONMENTALSANITARYWACSRFSPECIAL Council Packet Page Number 107 of 123 H3, Attachment 4 s n o i t a d n e m m o c g e n R i r n a o e i Recommendation t H c t e j n b e O m s t s n e e s s m s A s d e l s o Public input on the proposed assessmentsCity Council will consider staff recommendations for action on any written objections received prior to the end of the Assessment Hearing s H¤A¤ Council Packet Page Number 108 of 123 H3, Attachment 4 Assessment Roll Recommendation Approval of the attached Resolution Adopting AssessmentRoll for the Woodlynn-Southlawn Area Street Improvements,City Project 22-17Excluding: ¤¤ Council Packet Page Number 109 of 123 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 110 of 123 For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised Area Street Improvements September 11, 2023 City Project 22-17 Assessment Hearing Woodlynn-Southlawn For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised What is a Special Assessment? Funding source utilized to finance public improvement projectsProperty abutting improvements pay an assessment for the direct benefit to the propertyMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine the direct benefit received by propertiesPer Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property ¤¤¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised th Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ¤¤¤¤ Residents were mailed an official assessment noticeNeighborhood meeting on September 5 ¤¤ Prior to the Assessment Hearing ¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised Assessment Rates Pavement Rehabilitation Single Family Unit Rate = $3,450.00Pavement Rehabilitation Southview Triplexes = $2,829.00Pavement Rehabilitation Woodlynn Westerly Townhomes = $3,024.50Pavement Rehabilitation Woodlynn Easterly Townhomes = $2,668.00Full Reconstruction Single Family Unit Rate = $6,600.00Subject to benefits appraisal report ¤¤¤¤¤¤ 137 assessable residential & commercial parcels within the project areaResidentialCommercial/Multifamily ¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised Assessment Payment Information Remaining amount will be certified to Ramsey County ¤ Full PaymentPartial PaymentFull amount certified to Ramsey County ¤¤¤ Several payment optionsCertified amounts will be paid over a 15 year period for residential (8 years commercial) with Ramsey County property taxes (With Interest Ï5.36%) ¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised one of the following and Assessment Deferral Information 65 year of age or olderRetired by virtue of a permanent and total disabilityNational Guard or other military reserve called into active duty ¤¤¤ Where it is a financial hardship conditions:Assessments are terminatedif no improvements are made within the deferment period ¤¤ Deferral Options Ï15 year period with interestUndeveloped property deferral Ï15 year period with interest ¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised s e m o h n w o T e e r t e l p a M m o r f d e v i e c Assessment Objections e r s n o i t c e j b O $ 25,461 Total Assessment for nine townhomes e ¤ n i 2811, 2813, 2815, 2817, 2819, 2821, 2823, 2825, & 2827 SouthlawnDriveRequesting revision of assessmentDo not feel their property benefits by assessed amountProposed assessment rate $2,829 per townhome Requested one assessment totaling $3,450Staff recommendation is to deny objections as properties are being assessed per policy and independent appraisal results. N¤¤¤¤¤¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised CIP $851,895$856,400$282,800$213,900$832,692 $1,822,663 $4,860,350 $0 $51,900$56,500 $179,300$997,700 $1,658,000 FUNDING PLAN PLAN $2,943,400 CURRENT FINANCING FUND FUNDING: PROJECT Project Funding & Update BONDS SOURCE UTILITY FUND PROJECT SEWER TOTAL ASSESSMENTS FUNDING FUND IMPROVEMENT FUND Project Status Update ¤ G.O.ENVIRONMENTALSANITARYWACSRFSPECIAL For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised s n o i t a d n e m m o c g e n R i r n a o e i Recommendation t H c t e j n b e O m s t s n e e s s m s A s d e l s o Public input on the proposed assessmentssCity Council will consider staff recommendations for action on any written objections received prior to the end of the Assessment Hearing H¤A¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item: H3, Attachment 4 - Revised Assessment Roll Recommendation Approval of the attached Resolution Adopting Assessment Roll for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17 ¤ For the permanent record: Meeting Date: 9/11/2023 Agenda Item H3, Additional Attachment For the permanent record: Meeting Date: 9/11/2023 Agenda Item H3, Additional Attachment 2 For the permanent record: Meeting Date: 9/11/2023 Agenda Item H3, Additional Attachment 3 I1 CITY COUNCIL STAFF REPORT Meeting Date September 11, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER: Joe Rueb, Finance Director AGENDA ITEM: Resolution Adopting the 2024Preliminary Property Tax Levy and Setting the 2024Budget Public Hearing Date and Time Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: State law requires that cities certify their proposed property tax levies to the county auditor by October 2. Once certified, the proposed tax levy can be reduced but cannot be increased. The Proposed 2024 Budget requires a City tax levy of $28,289,957. The 2024 proposed tax levy represents a 9.0% increase over the 2023 final tax levy, resulting in an estimated 10.7% City property tax increase on the median value home in Maplewood. A decrease in fiscal disparities distribution of $118,350 increased the City median value home’s property tax by $6. By adopting the attached resolution, the City Council is establishing the maximum levy that it is willing to consider. Recommended Action: Motion to adopt the resolution setting a preliminary tax levy for taxes payable in 2024 of $28,289,957, and setting the 2024 budget hearing for December 11, 2023 at 7:00 PM. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $28,289,957 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The budget and property tax levy intersects with all areas of the strategic plan. Background: The City Council held two budget workshops in August with City staff. Background information is included below for Council consideration. Council Packet Page Number 111 of 123 I1 Proposed Property Tax Levy for Taxes Payable in 2024 The proposed preliminary levy contains a $2,326,072, or 9.0%, increase over the prior year levyas follows: The property tax impact of the proposed preliminary levy is estimated below. The median value home willrealize an approximate $132, or10.7%, increase in Citytaxes for taxes payable in 2024. Taxable Market Market Market City Tax $ City Tax $ Value for Value for Value for Amount Amount $ Increase % Increase Pay 2023Pay 2024Pay 202420232024(Decrease)(Decrease) 150,000 156,900 133,800 511 570 5911.5% 200,000 209,200 190,800 732 813 8111.1% 250,000 261,500 247,800 953 1,056 10410.9% 313,400 327,900 320,200 1,232 1,365 13210.7% 400,000 418,400 418,400 1,615 1,783 16910.5% The significant factors relating to the levy increase are: Increase in payroll costs $1,384,293 Increase in capital funds 302,514 Increase in contracted services 241,079 Add Funding for EAB 150,000 Add Funding for Ambulance Fund 520,000 Increasein debt service 32,430 Decrease in supplies/commodities ( 43,705) Decrease in EDA levy (150,000) Increase in revenues and transfers in (110,539) Total Increase $2,326,072 Council Packet Page Number 112 of 123 I1 Trend Analysis of Components of the Property Tax Calculation Property taxes are influenced by four primary factors, as discussed below. Tax Levy – The City tax levy proposed for 2024 and the previous six years of levies are as follows: 2018 2019 2020 2021 2022 2023 2024 21,465,60022,109,60023,217,30023,217,30024,369,85325,963,88528,289,957 3.5% 3.0% 5.0% 0.0% 5.0% 6.5% 9.0% Since 2018, with the adoption of the2024 preliminary levy, the City tax levy has increased $6.8M, or 31.8%, with the average annual city tax levy increase over the same period being 4.6%. Tax Rate – City’s tax rate will increase by 5.28% with the 2024 preliminary tax levy. The table below illustrates the City’s tax capacity history for the preliminary 2024 year and the previous six years. 2018 2019 2020 2021 2022 2023 2024 45.911% 44.693%44.646% 41.953%43.662%40.485%42.621% -2.83% -2.65% -0.11%-6.03%4.07% -7.28% 5.28% With the adoption of the preliminary 2024 tax levy, the City’s tax rate will be 7.17% lower than it was in 2018. The average decrease over this period is -1.36%, inclusive of the increases in 2022 and 2024. Tax Capacity - Growth in the tax base affects City taxes. The following table illustrates the City’s tax capacity amount for the 2024 preliminary year and the last six years: 2018 2019 2020 2021 2022 2023 2024 39,497,22442,052,651 44,235,214 47,124,474 47,714,001 55,023,01958,000,217 6.11% 6.47% 5.19% 6.53% 1.25% 15.32%5.41% The City’s tax capacity has increased 46.85% in total since 2018, with the average annual increase being 6.61% over the period. Fiscal Disparities – Fiscal disparities funding provides relief to City taxpayers, through a system of shared commercial-industrial tax base in the metro area. The table below shows the amounts of fiscal disparities gained or lost by the City for taxes payable in 2024 and the six years prior. 20182019 2020 20212022 20232024 3,052,4293,045,730 3,193,463 3,447,368 3,536,772 3,688.056 3,569.706 6.25%-0.22% 4.85% 7.95% 2.59% 4.28% -3.21% The City’s fiscal disparities distribution amount has increased 16.95% since 2018, or an average of 3.21% per year over the period. The fiscal disparities distribution is subtracted from the City’s certified levy at the County level before property taxes are calculated. Attachments: 1. Resolution Adopting the 2024 Preliminary Property Tax Levy and Setting the 2024 Budget Public Hearing Date and Time 2. PowerPoint Council Packet Page Number 113 of 123 I1, Attachment 1 RESOLUTION ADOPTING THE 2024PRELIMINARY PROPERTY TAX LEVY AND SETTING THE 2024BUDGET PUBLIC HEARING DATE AND TIME WHEREAS, State law requires that the City Council adopt a proposed property tax levy for taxes payable in 2024 by October 2, 2023; and WHEREAS, the City Council has reviewed the proposed 2024 Budget and has determined the amount of the proposed tax levy payable in 2024, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1.The proposed tax levy for taxes payable in 2024, in the amount of $28,289,957is hereby adopted and shall be certified to the Ramsey County Auditor as follows: General Fund $ 21,230,866 Debt Service Funds $ 4,925,091 Capital Improvement Fund $ 394,000 PublicSafety Equipment Fund$ 700,000 Building and Facilities Fund $ 300,000 Ambulance Fund $ 520,000 Community Center Fund $ 220,000 Total Levy $ 28,289,957 2.Debt levies have been reduced by other revenue sources as follows: 3.The date for the public hearing and consideration of the final 2024 levy and budget shall be Monday, December 11, 2023 at 7:00 pm in the Maplewood City Council Chambers. Council Packet Page Number 114 of 123 I1, Attachment 2 September 11, 2023 2024 Budget Preliminary Property Tax Levy Council Packet Page Number 115 of 123 I1, Attachment 2 y v e e m L i T x y d v a n e T a L e x t y a a t T r D y t e g r n e i p r p a o o r e r P H P y c r i l a y b n r i u a P m i t l n e e i r g P d m u 4 i l B 2 0 e 4 2 r 2 e 0 P h2 t e t 4 h p t 2 o t 0 d e AS 2 ¤¤ Council Packet Page Number 116 of 123 I1, Attachment 2 y v e L x a T y t r e p o r $2,326,072 P of y r a n i Increase m i l e r P 4 2 0 2 Council Packet Page Number 117 of 123 I1, Attachment 2 t c a p m y I v x Home e a L T y y r t Median a r on e n i p $132 m o i r l of P e r d P e f Increase t o a m i t s E Council Packet Page Number 118 of 123 I1, Attachment 2 16.95% s e s s 13.17% County a e i e t i r c C Ramsey 9.80% n in I y 9.00% 8.99% t y 7.77% 7.67% n 7.21% v 6.50% u Increases e o L 5.00% Levy C y 3.70% Tax r y a e n s i Property m m 0.00%2.00%4.00%6.00%8.00%10.00%12.00%14.00%16.00%18.00% i a City l Hills PaulPaul LakeLake Oaks View R e Canada St.St. HeightsHeights r Brighton 2024 Roseville Township Bear Gem Shoreview Arden Lauderdale North Maplewood P Little New Mounds North Falcon Bear Vadnais White White Council Packet Page Number 119 of 123 I1, Attachment 2 29.82% n County o s i 23.21% r a Ramsey 20.26% in p 19.87% 19.68% 18.96% 16.95% 18.51% .00%25.00%30.00%35.00% 18.35% 18.17% m o 15.50% Increases 3.70% 7.67% 2024 C 13.35% 7.21% 9.80% 7.77% Levy 4 11.37% 2023 2 9.82% Tax 13.17% 23.21% 9.00% 0 19.87% 6.89% 2 6.40% 8.99% 6.29% 6.50% s 5.00% 14.65% Property 12.87% 12.59% v 11.75% 10.40% 9.88% City 3 6.89% 6.50% 6.40% 6.29% 5.34% 4.87% 4.82% 2 4.36% 2024 0 0.00%5.00%10.00%15.00%20 2 Hills PaulPaul LakeLake Oaks View 2023 Canada St.St. Heights Heights Brighton Roseville Township Bear Gem Shoreview Arden Lauderdale North Maplewood Little MoundsNew North Falcon Bear Vadnais White White Council Packet Page Number 120 of 123 I1, Attachment 2 n a l ? P t t x n e e m N e v s o r e p t e m I m g l d o a u t i y B C v p e a d 3 t L 3 n C 2 a 2 a y 0 8 r 0 y h 2 2 a v 2 0 , n e i , 1 2 L 1 W - 1 m 1 l i 4 r l a r 2 e e n r e 0 i b PF2 b ttt m m ppp e e ooo t c ddd p e AAA e S¤D¤¤ Council Packet Page Number 121 of 123 I1, Attachment 2 s e n s a o i e r t c a n I r e % 0 . d i 9 s y v n e L o 4 C 2 l 0 i 2 c y r n a n u i o m i l C e r P t p o d A ¤ Council Packet Page Number 122 of 123 I1, Attachment 2 ? s n o i t s e u Q Council Packet Page Number 123 of 123