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Home My WebLink About2023-09-11 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 11, 2023 City Hall, Council Chambers Meeting No. 17-23 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams reflected on the events that took place 22 years ago on 9-11, and in honor, observed a moment of silence. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Lee moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. August 28, 2023 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the August 28, 2023 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. 2. August 28, 2023 City Council Meeting Minutes Councilmember Lee moved to approve the August 28, 2023 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. September 11, 2023 City Council Meeting Minutes 1 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1-G5. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,022,238.64 Checks # 111298 thru # 111329 dated 8/29/23 $ 1,040,047.54 Checks # 111330 thru # 111367 dated 9/05/23 $ 365,331.23 Disbursements via debits to checking account dated 08/21/23 thru 09/03/23 $ 2,427,617.41 Total Accounts Payable PAYROLL $ 665,792.82 Payroll Checks and Direct Deposits dated 9/1/23 $ 665,792.82 Total Payroll $ 3,093,410.23 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. September 11, 2023 City Council Meeting Minutes 2 2. Budget Adjustment for Purchase of Water Tanker Truck Councilmember Juenemann moved to adjust the budget for the purchase of a water tanker truck under MN State Contract of $111,065.69 to Nuss Truck and Equipment for the purchase of the truck chassis and $120,275.00 to Stepp Manufacturing for the body/equipment buildout for a total purchase cost of $231,340.69. Seconded by Councilmember Lee Ayes – All The motion passed. 3. Resolution to Conduct Off-Site Gambling for Hill-Murray Father’s Club at Foxhole Bingo Lounge, 1734 Adolphus Street N. Suite 1 Councilmember Juenemann moved to approve the resolution to conduct off-site gambling for Hill-Murray Father’s Club beginning September 13, 2023, at Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1. Resolution 23-09-2246 RESOLUTION FOR CITY APPROVAL TO CONDUCT OFF-SITE GAMBLING WITHIN CITY LIMITS HILL-MURRAY FATHER’S CLUB WHEREAS, Hill-Murray Father’s Club has submitted an Application to Conduct Off- Site Gambling at the Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1 in Maplewood, MN 55117; and WHEREAS, the off-site gambling will take place September 13-15, 16-18, 19-21, 22- 24, 25-27, 28-30, 2023 and October 1-3, 4-6, 7-9, 10-12, 13-15, 16-18, 2023. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the Application to Conduct Off-Site Gambling is approved for Hill-Murray Father’s Club during the dates stated above. FURTHERMORE, that the Maplewood City Council requests the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Board for their approval. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Accela Software Subscription Renewal Councilmember Juenemann moved to approve the Accela software subscription renewal payment. Seconded by Councilmember Lee Ayes – All The motion passed. September 11, 2023 City Council Meeting Minutes 3 5. Collective Bargaining Agreement with LELS Local 541 Police Lieutenants (2023 - 2025) Councilmember Juenemann moved to approve the July 1, 2023-2025 Collective Bargaining Agreement between the City of Maplewood and LELS Local 541 Police Lieutenants and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. The American Cooperative on Lake Phalen, 1875 East Shore Drive North a. Public Hearing b. Public Vacation of an Easement Resolution Community Development Director Parr gave the presentation. Mayor Abrams opened public hearing. The following people spoke: Mick Conlan – developer of 1875 East Shore Drive Mayor Abrams closed the public hearing. Councilmember Villavicencio moved to approve the resolution for the public vacation of an easement located within the site at 1875 East Shore Drive North. Resolution 23-09-2247 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Kathleen Conlan Joyce of Gramercy Development, petitioned the Maplewood City Council to vacate an unused public easement that is entirely within the site at 1875 East Shore Drive North. 1.02 The easement with a recording document number of 1479230 is legally described as: All that part the following described property which les North of line described as follows: Commencing at the Northeast corner of Government Lot 2, Section 16, Township 29, Range 22; thence Westerly 619.17 ft. on the North line of said Government lot; thence at, an angle of 89°40', to the left a distance of 810.8 ft. to the point of beginning of the line to be described; thence westerly at right angles 97.8 terminating: Subject to easement; part of Easr 10 acres of the September 11, 2023 City Council Meeting Minutes 4 West 20 acres of Government Lot 2 described as follows: Beginning at intersection of West line of said 10 acres and Southerly line of Frost Ave. as now located; thence South 27°06' East a distance of 811.06 It. to intersection of East line of said 10 acres and, Northerly line of East Shore Drive; thence North on said East line 189.3 ft; thence West at right angles 67.5 ft; thence- NW’ly at an angle of 61°57' to the right a distance of 613.05 ft to said South Line of Frost Ave.; thence SW’ly thereon 17.3 ft. more or less to beginning, All in Section 16, Township 29, Range 22, together with that portion of the above described land South of the previously described line which lies West of a line running Southeast corner of the said East 10 acres of the West 20 acres of said Government Lot 2 to a point 189.02 ft. North of and 50 ft. West of said Southeast Corner. which easement shall include the perpetual right of said Village of Maplewood --, its successors or assigns, to construct, maintain, operate and repair underground sewer mains, pipes and appurtenances over and across the strip of land hereinbefore described, together with perpetual easement for ingress and egress, all without additional compensation. 1.03 A hearing notice on said petition was published in the City of Maplewood’s official newspaper and written notice was mailed to the affected property owners. 1.04 On September 11, 2023, the City Council held a hearing on such petition, at which time all persons for and against the granting of said petition were heard. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the described unused public easement. 2. The vacation is not counter to the public interest. Section 4. City Council 4.01 The city council hereby approves the resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following conditions: 1. It shall be noted that abandoned sanitary sewer infrastructure lies within the easement area. This infrastructure has been abandoned in-place by the City of Maplewood and shall become the property of the property owner of 1875 East Shore Drive North upon approval of this easement vacation. Seconded by Commissioner Juenemann Ayes – Councilmember Cave Councilmember Juenemann Commissioner Lee September 11, 2023 City Council Meeting Minutes 5 Commissioner Villavicencio Abstain – Mayor Abrams due to personal interest The motion passed. 2. Myrtle-Sterling Area Street Improvements, City Project 22-16 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Assistant City Engineer Jarosch gave the presentation. City Attorney Batty and Public Works Director Love gave further information and answered questions of council. Mayor Abrams opened public hearing. The following people spoke: Debbie Schneiderman – 1869 Lakewood Drive N. Ken Campbell – 1760 Myrtle Street Mayor Abrams closed the public hearing. Mayor Abrams moved for staff to review the objections that have been submitted concerning the Myrtle-Sterling Area Street Improvements, City Project 22-16 and also to address stated need of an interpreter, and that staff bring the item back to council at the September 25th meeting with conclusions concerning the objections. Seconded by Councilmember Lee Ayes – All The motion passed. Councilmember Lee provided a Hmong translated summary of the staff report and motion. 3. Woodlynn-Southlawn Area Street Improvements, City Project 22-17 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened public hearing. The following people spoke: Pat Flaherty – Owner of 3100 Ariel Street James Folley – 1879 Radatz Ave. Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17. Resolution 23-09-2248 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 14, 2023, calling for a Public Hearing, the assessment roll for the Woodlynn-Southlawn Area Street September 11, 2023 City Council Meeting Minutes 6 Improvements, City Project 22-17 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the owners of the following properties have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. 3100 Ariel Street - P.I.N. 022922120096 b. 2811 Southlawn Drive - P.I.N. 032922410027 c. 2813 Southlawn Drive - P.I.N. 032922410026 d. 2815 Southlawn Drive - P.I.N. 032922410025 e. 2817 Southlawn Drive - P.I.N. 032922410024 f. 2819 Southlawn Drive - P.I.N. 032922410023 g. 2821 Southlawn Drive - P.I.N. 032922410022 h. 2823 Southlawn Drive - P.I.N. 032922410021 i. 2825 Southlawn Drive - P.I.N. 032922410020 j. 2827 Southlawn Drive - P.I.N. 032922410019 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Woodlynn-Southlawn Area Street improvements, City Project 22-17: No adjustments are recommended, as the properties that have filed objections are being assessed per the City of Maplewood Special Assessment Policy and these properties are benefitting from the improvements as confirmed by the special benefits appraisal. 3. The assessment roll for the Woodlynn-Southlawn Area Street Improvements, hereby known as the 22-17 Assessment Roll dated 9-11-2023, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2024 and shall bear interest at the rate of 5.36 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2023. To each subsequent installment when due shall be added interest for one year on all unpaid installments. September 11, 2023 City Council Meeting Minutes 7 The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2023, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2023, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2023, but no later than November 16, 2023, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Cave Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Resolution Adopting the 2024 Preliminary Property Tax Levy and Setting the 2024 Budget Public Hearing Date and Time City Manager Coleman introduced the item and relayed outside requests for funds and a background of increased costs. Finance Director Rueb gave the presentation. Councilmember Lee moved to adopt the resolution setting a preliminary tax levy for taxes payable in 2024 of $28,289,957, and setting the 2024 budget hearing for December 11, 2023 at 7:00 PM. Resolution 23-09-2249 RESOLUTION ADOPTING THE 2024 PRELIMINARY PROPERTY TAX LEVY AND SETTING THE 2024 BUDGET PUBLIC HEARING DATE AND TIME WHEREAS, State law requires that the City Council adopt a proposed property tax levy for taxes payable in 2024 by October 2, 2023; and WHEREAS, the City Council has reviewed the proposed 2024 Budget and has determined the amount of the proposed tax levy payable in 2024, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1. The proposed tax levy for taxes payable in 2024, in the amount of $28,289,957 is hereby adopted and shall be certified to the Ramsey County Auditor as follows: General Fund $ 21,230,866 Debt Service Funds $ 4,925,091 Capital Improvement Fund $ 394,000 Public Safety Equipment Fund $ 700,000 Building and Facilities Fund $ 300,000 September 11, 2023 City Council Meeting Minutes 8 Ambulance Fund $ 520,000 Community Center Fund $ 220,000 Total Levy $ 28,289,957 2. Debt levies have been reduced by other revenue sources as follows: 3. The date for the public hearing and consideration of the final 2024 levy and budget shall be Monday, December 11, 2023 at 7:00 pm in the Maplewood City Council Chambers. Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:15 p.m. Andrea Sindt, City Clerk September 11, 2023 City Council Meeting Minutes 9