HomeMy WebLinkAbout2023-08-28 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 28, 2023
City Hall, Council Chambers
Meeting No. 16-23
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. August 14, 2023 City Council Workshop Meeting Minutes
2. August 14, 2023 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Strategic Plan Update for Second Quarter 2023
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. State of Minnesota Office of Traffic Safety DWI/Traffic Safety Grant 2024
3. Resolution Identifying the Need For Livable Communities Demonstration Account
Funding and Authorizing Application for Grant Funds, JB Vang’s Gladstone Village,
1310 Frost Avenue
4. Conditional Use Permit Review, The American Cooperative on Lake Phalen, 1875
East Shore Drive North
5. Conditional Use Permit Review, Used Auto Sales, 1705 Cope Avenue East
6. Conditional Use Permit Review, Hosanna Karen Baptist Church, 1818 Gervais Court
East
7. Conditional Use Permit Review, Cassia Senior Housing Facility, 1438 County Road C
East
8. Conditional Use Permit Review, Superior Landscape and Irrigation, 2714 and 2730
Highwood Avenue
9. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin
Mary, 1725 Kennard Street, November 11, 2023
10. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin
Mary, 1725 Kennard Street, November 18, 2023
11. Payment for Tyler Enterprise ERP Yearly Subscription
12. Resolution for Reduction of Retainage on Existing Construction Contract, McMenemy
Street Improvements, City Project 21-02
13. Resolution Directing Final Payment and Acceptance of Project, Parkway Drive
Improvements, City Project 21-09
14. Purchase of SCBA Fill Station
15. Resolution to Accept Prairie Farm Bench Donation from Char Brooker and Gene
Mammenga
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution for a Lawful Gambling Premises Permit for Foxhole Bingo Lounge, 1734
Adolphus Street N, Suite 1
2. Former Venburg Tire Building Addition, 3001 Highway 61
a. Conditional Use Permit Amendment and Setback Variance Resolution
b. Design Review Resolution
3. Resolution Ordering the Abatement of Conditions Creating a Hazardous Property and
Public Nuisance at 1145 Glendon Street North
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing
at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday,August 14, 2023
City Hall, Council Chambers
A.CALL TO ORDER
A meeting of the City Council was heldin the City Hall Council Chambers and was called to
order at5:33 p.m.by Mayor Abrams.
B.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
C.APPROVAL OF AGENDA
CouncilmemberLeemoved toapprove the agenda as submitted.
Seconded by CouncilmemberCave Ayes– All
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Metro Transit Discussion of Potential Routing and Station Locations on White
Bear Avenue and North End District
Community Development Director Parr gave the staff report. Craig Lamothe, Purple Line
Project Director, gave background and introduced the presentation topics. Stephen Smith,
Deputy Project Manager, Sara Pflaum,Design & Engineering Manager, andLiz Jones,
Community Outreach & Engagement Lead, gave the presentation.
No action required.
2.City Council Budget and CIP Workshop #1
Finance Director Rueb introduced the item, gave the presentation and answered questions
of the council.
No action required.
D.ADJOURNMENT
Mayor Abramsadjourned the meetingat6:45p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 14, 2023
City Hall, Council Chambers
Meeting No. 15-23
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambersand was called to
order at7:04p.m. byMayor Abrams.
Mayor Abrams recapped a successful National Night Out and thanked city staff and all
residents who participated.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
Agenda item G6 was removed.
The following items were added to Council Presentations:
Distinctionof Representative Leon Lillie
CouncilmemberJuenemannmoved to approve the agenda as amended.
Seconded by Councilmember CaveAyes – All
The motion passed.
E.APPROVAL OF MINUTES
1.July 24, 2023 City CouncilWorkshop Meeting Minutes
Agenda item E1 was corrected to state “Council directed staff to have the moratorium be
heard at the August 14, 2023 City Council Meeting.”
CouncilmemberJuenemannmoved to approve the July 24, 2023 City Council Workshop
MeetingMinutes asamended.
Seconded by CouncilmemberLeeAyes – All
The motion passed.
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2.July 24, 2023 City Council Meeting Minutes
oved to approve the July24, 2023 City CouncilMeetingMinutes as
CouncilmemberLeem
submitted.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City ManagerColemangave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2.Council Presentations
Distinction of Representative Leon Lillie
Mayor Abrams shared the League of Minnesota Cities recognized Representative Leon Lillie
as a Legislator of Distinctionfor his work during the 2023 legislative session as the Chair of
the HouseLegacyFinance Committee.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G7 was highlighted.
CouncilmemberCavemoved toapprove agenda items G1-G5 & G7-G11.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
1.Approval of Claims
vemoved to approve the approval of claims.
CouncilmemberCa
ACCOUNTS PAYABLE:
$ 451,753.76 Checks# 111101 thru # 111153
dated 7/25/23
$ 692,396.36 Checks # 111154 thru # 111191
dated 8/01/23
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$ 895,500.77 Checks # 111192 thru # 111226
dated 8/08/23
$ 1,502,663.36 Disbursements via debits to checking account
dated 07/17/23 thru 08/06/23
$ 3,542,314.25 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits
$ 721,020.36 dated 7/21/23
Payroll Checks and Direct Deposits
$ 679,309.02 dated 8/04/23
$ 1,400,329.38 Total Payroll
$ 4,942,643.63 GRAND TOTAL
Seconded by CouncilmemberLee Ayes – All
The motion passed.
2.Conditional Use Permit Review, Justice AlanPage Elementary School, 2410
Holloway Avenue
CouncilmemberCavemoved to approve the CUP review for Justice Alan Page Elementary,
located at 2410 Holloway Avenue, and review again in one year.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
3.Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton
Road East
CouncilmemberCavemoved toapprove the CUP review for Carver Elementary School,
located at 2680 Upper Afton Road East, and review again only if a problem arises or a
significant change is proposed.
Seconded by CouncilmemberLeeAyes – All
The motion passed.
4.Conditional Use Permit Review, John Glenn Middle School, 1560 County Road B
East
CouncilmemberCavemoved to approve the CUP review for John Glenn Middle School,
located at 1560 County Road B East, and review again only if a problem arises or a
significant change is proposed.
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Seconded by CouncilmemberLee Ayes – All
The motion passed.
5.Conditional Use Permit Review, Family Auto Sales, 1065 Highway 36
vemoved to approve the CUP review for Family Auto Sales, located at
CouncilmemberCa
1065 Highway 36, and review again only if a problem arises or a significant change is
proposed.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
6.2023-2025 School Resource Officer Agreement with Independent School District
622
Agenda item G6 was removed.
7.Purchase of Mobile Command Vehicle
CouncilmemberCavemoved to approve the purchase of a mobile command vehicle.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
8.Joint Use Agreement for Operation and Maintenance of Shared Sanitary Sewer
Mains, City Project 19-43
vemoved to enter into a Joint Use Agreement for operation and
CouncilmemberCa
maintenanceof shared sanitary sewer mains between the City of Saint Paul and the City of
Maplewood. The Mayor and City Manager are authorized to sign said agreement signifying
Council approval. Minor revisions as approved by the City Attorney are authorized as
needed.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
9.Resolution Accepting Assessment Roll and Ordering Assessment Hearing for
September 11, 2023, Myrtle-Sterling Area Street Improvements, City Project 22-16
CouncilmemberCavemoved to approve the Resolution Accepting Assessment Roll and
Ordering Assessment Hearing, for the Myrtle-Sterling Area Street Improvements, City Project
22-16.
Resolution 23-08-2235
RESOLUTIONACCEPTING ASSESSMENT ROLL AND ORDERING
ASSESSMENT HEARING
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WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Myrtle-Sterling Area Street Improvements, City Project
22-16, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1.A hearing shall be held on the 11th day of September 2023, at 7:00 p.m. to pass
upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard
with reference to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to
the hearing, and to mail notices to the owner of all property affected by said
assessment.
The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll is on
file with the clerk and city engineer and that written or oral objections will be considered.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
10.Resolution Accepting Assessment Roll and Ordering Assessment Hearing for
September 11, 2023, Woodlynn-Southlawn Area Improvements, City Project 22-17
CouncilmemberCavemoved to approve the Resolution Accepting Assessment Roll and
Ordering Assessment Hearing, for the Woodlynn-Southlawn Area Street Improvements, City
Project 22-17.
Resolution 23-08-2236
RESOLUTIONACCEPTING ASSESSMENT ROLL AND ORDERING
ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Woodlynn-Southlawn Area Street Improvements, City
Project 22-17, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1.A hearing shall be held on the 11th day of September2023, at 7:00 p.m. to pass
upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard
with reference to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to
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the hearing, and to mail notices to the owner of all property affected by said
assessment.
The notice of hearing shall state thedate, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll is on
file with the clerk and city engineer and that written or oral objections will be considered.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
11.Local Lawful Gambling Permit for Hill Murray School, 2625 Larpenteur Avenue E
CouncilmemberCavemoved toapprove theLocal Lawful Gambling permit for Hill Murray
School for their event on April 27, 2024.
Secondedby CouncilmemberLee Ayes – All
The motion passed.
H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
1.Interim Ordinance Regarding Cannabis Businesses
a.Public Hearing
b.Interim Ordinance Authorizing a Study and Imposing a Moratorium
c.Resolution Authorizing Publication of the Ordinance by Title and Summary
(4 votes)
City Attorney Batty gave the staff report and answered questions of council.
Mayor Abrams opened public hearing. The following people spoke:
Susan Sindt – 1445 Skillman Avenue
Darrell Paulsen
Mayor Abrams closed the public hearing
Councilmember Cavemoved toapprove the interim ordinance authorizing a study and
imposing a moratorium on the operation of cannabis businesses.
Ordinance1040
AN INTERIM ORDINANCE AUTHORIZING A STUDY AND IMPOSING A MORATORIUM
ON THE OPERATION OF CANNABIS BUSINESSES
The City Council of the City of Maplewood ordains as follows:
ARTICLE I. Authority and Legislative Findings.
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A.The Minnesota Legislature recently enacted and Governor Walz signed 2023 Minnesota
Session Laws, Chapter 63 – H.F. No. 100 (“Act”), codified as Minnesota Statutes, sections
342.01, et seq., which is comprehensive legislation relating to cannabis including, but not
limited to, the establishment of the Office of Cannabis Management (“OCM”), legalizing and
limiting the possession and use of cannabis and certain hemp products by adults, providing
for the licensing, inspection, and regulation of cannabis businesses and hemp businesses,
taxing the sale of cannabis flower, cannabis products, and certain hemp products,
establishing grant and loan programs, amending criminal penalties, providing for
expungement of certain convictions and providing for the temporary regulation of certain
edible cannabinoid products.
B. The Act provides local units of government certain authority related to cannabis businesses,
including the authority to (1) adopt reasonable restrictions on the time, place, and manner
of the operation of cannabis businesses, provided that such restrictions do not prohibit the
establishment or operation of a cannabis businesses, (2) limit the number of certain
cannabis businesses based on the population of the community, (3) prohibit the operation
of a cannabis business within 1,000 feet of a school or 500 feet of a day care, residential
treatment facility, or an attraction within a public park that is regularly used by minors,
including a playground or athletic field, and (4) require local registration of certain cannabis
businesses operating retail establishments,.
C. The Act requires the OCM, which was established effective July 1, 2023, to work with local
governments to develop model ordinances for reasonable restrictions on the time, place,
and manner of the operation of cannabis businesses. The Act also requires the OCM to
establish additional rules and regulations relating to the operation of cannabis businesses.
Maplewood will benefit from reviewing and analyzing the OCM’s model ordinances, rules
and regulations before making any decisions related to the regulation of cannabis
businesses in the City.
D. Minnesota Statutes, section 342.13(e) expressly allows a local unit of government that is
conducting studies or has authorized a study to be conducted or has held or scheduled a
hearing for the purpose of considering adoption or amendment of reasonable restrictions on
the time, place and manner of the operation of cannabis businessesto adopt an interim
ordinance applicable to all or part of its jurisdiction for the purpose of protecting the planning
process and the health, safety, and welfare of its citizens. The interim ordinance may
regulate, restrict, or prohibit the operation ofcannabis businesses within the jurisdiction or
a portion thereof until January 1, 2025.
E. Given the uncertainty regarding the model ordinances to be developed by the OCM and the
broad scope of the changes to Minnesota law brought about by the Act, Maplewood desires
to adopt an interim ordinance for the purpose of protecting the planning process and the
health, safety, and welfare of its citizens.
F. Maplewood desires to conduct a study for the purpose of considering the adoption or
amendment of reasonable restrictions on the time, place and manner of the operation of
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cannabis businesses as well as the other regulations local units of government may adopt
under the Act.
G. On August 14, 2023, after providing at least 10 days published notice, the City Council held
a public hearing regarding the consideration and adoption of an interim ordinance prohibiting
the operation of cannabis businesses within the City until January 1, 2025.
ARTICLE II. Definitions. For purposes of this Ordinance, the following terms shall have the
meanings given them in this section.
(a)“Act” means 2023 Minnesota Session Laws, Chapter 63 (H.F. No. 100), codified as
Minnesota Statutes, sections 342.01, et seq.
(b)“Cannabis Business” has the meaning given the term in Minnesota Statutes, section
342.01, subd. 14.
(c)“City” means the City of Maplewood, Minnesota.
(d)“Edible Cannabinoid Product” has the meaning given the term in Minnesota Statutes,
section 151.72, subd. 1(f).
(e)“OCM” means the Office of Cannabis Management, established as set forth in
Minnesota Statutes, section 342.02, subd. 1.
(f)“Ordinance” means this interim ordinance, which is adopted pursuant to Minnesota
Statutes, section 342.13(e).
ARTICLE III. Study Authorized.The City Council hereby authorizes and directs the City Manager
to have City staff and consultants conduct a study regarding the adoption or amendment of
reasonable restrictions on the time, place, and manner of the operation of Cannabis Businesses,
as well as the other potentiallocal regulations allowed under the Act, and report to the City Council
on the potential regulation of Cannabis Businesses. The study must include a review of the model
ordinances the OCM is directed to draft under Minnesota Statutes, section 342.13(d), an analysis
of potential setback regulations allowed under Minnesota Statues, section 342.13(c), and such
other matters as staff may determine are relevant to the City Council’s consideration of this matter.
The report shall include the City staff’s recommendations on whether the City Council should
adopt regulations and, if so, the recommended types of regulations.
ratorium. A moratorium is hereby imposed regarding the operation of a Cannabis
ARTICLE IV. Mo
Business within the City. During the term of this Ordinance, no business, person, or entity may
establish or operate a Cannabis Business within Maplewood. The City shall not accept, process,
or act on any application, site plan, building permit, zoning request, or other approval, including
any requestedconfirmation, certification, approval, or other request from the OCM or other
governmental entity requesting City review of any application or proposal for a business proposing
to engage in the operation of a Cannabis Business.
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ARTICLE V. Violation.During the term of the moratorium, it is a violation of this Ordinance for any
business, person, or entity to establish or operate a Cannabis Business within the City.
ARTICLE VI. Exceptions.Themoratorium imposed by this Ordinance does not apply to: (1) the
continued operation of a business as part of the Medical Cannabis Program administered by the
Minnesota Department of Health that was lawfully operating within the City prior to July 1, 2023;
(2) the lawful sale of Edible Cannabinoid Products in compliance with Minnesota Statutes, section
151.72; or (3) sales of Edible Cannabinoid Products at an exclusive liquor store in accordance
with Minnesota Statutes, section 340A.412, subd. 14. Nothing in this Article exempts a business,
person, or entity that is selling Edible Cannabinoid Products from having to comply with all
requirements and prohibitions of applicable laws and ordinances.
ARTICLE VII. Enforcement.Violation of this Ordinance is a misdemeanor. The City may also
enforce this Ordinance by mandamus, injunction, or other appropriate civil remedy in any court of
competent jurisdiction. A violation of this Ordinance is also subject to the City’s general penalty in
City Code and may result in the City reporting the violation to the OCM if relevant to OCM
licensing. The City Council hereby authorizes the City Manager, in consultation with the City
Attorney, to initiate any legal action deemed necessary to secure compliance with this Ordinance.
ARTICLE VIII. Duration.This Ordinance shall become effectiveon the first day of publication after
adoption and shall remain in effect until January 1, 2025. This Ordinance may be repealed earlier
upon the effective date of an ordinance adopting or amending reasonable restrictions on the time,
place and manner of the operation of a Cannabis Business within the City.
erability.Every section, provision, and part of this Ordinance is declared
ARTICLE IX. Sev
severable from every other section, provision, and part thereof. If any section, provision, or part
of this Ordinance is held to be invalid by a court of competent jurisdiction, such judgment shall not
invalidate any other section, provision, or part of this Ordinance.
Adopted by the City of Maplewood this 14th day of August, 2023.
Seconded by Councilmember Juenemann Ayes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Councilmember Lee
Nay – Councilmember Villavicencio
The motion passed.
vemoved toapprove the resolution authorizing publication of the
Councilmember Ca
ordinance by title and summary (4 votes).
Resolution 23-08-2237
RESOLUTION AUTHORIZING PUBLICATION OFORDINANCE NO. 1040
BY TITLE AND SUMMARY
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WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 1040,
an interim ordinance establishing a moratorium on the operation of cannabis businesses; and
WHEREAS, Minnesota Statutes, section412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is three pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that
the city clerk shall cause the following summary of Ordinance No. 1040 to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
On August 14, 2023, the city council of the city of Maplewood adopted
Ordinance No. 1040, an ordinanceestablishing a moratorium on the operation of
cannabis businesses, as that term is now defined in state law. The 2023 Legislature
adopted Minnesota Statutes, section 342.01, etseq. which permits the establishment and
operation of cannabis businesses. The statute establishes a state Office of Cannabis
Management (the “OCM”) which will be responsible for licensing cannabis businesses.
Cities are allowed limited authority to regulate cannabis businesses. The OCM is required
to draft model ordinances regarding reasonable restrictions on the time, place and manner
of local regulations. However, cities cannot develop their ordinances until the OCM is in
operation and has adopted rules and developed sample ordinances. The interim
ordinance declares a moratorium on the operation of cannabis businesses and authorizes
a study to determine if and how the city wishes to regulate them. Medical cannabis and
other products which could be sold legally before July 1, 2023 are not covered by the
moratorium. The moratorium will be in effect until January 1, 2025 unless repealed earlier.
This public notice is intended only to summarize the ordinance. The full text of the
ordinance is available for inspection at Maplewood city hall during regular business hours
and has been posted to the city’s website.
BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city
clerk keep a copy of the ordinance in her office at city hall for public inspection.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
None
K.AWARD OF BIDS
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None
L.ADJOURNMENT
Mayor Abramsadjourned the meeting at7:57 p.m.
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CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/AgreementProclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
September 11: Workshop: Ramsey County Emergency Operations Plan
Council Meeting: 2024 Preliminary Levy Approval
September 25: Workshop: Update on Birch Run
October 9: Workshop: Overview of Micro-housing Program
October 23: Workshop: Update on New Technology
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Public Comment (6/12/23) - Public comment phone line is up and operational.
2.EAB (7/10/23) Î Look into grant funding and other options to address EAB issues.
Council Schedule for Maplewood Living through April 2024:
IssueContributorDue Date
Lee September 15, 2023
November 2023
City Manager Coleman November 13, 2023
December 2023
Abrams December 15, 2023
January 2024
Juenemann January 17, 2024
February 2024
CaveFebruary16,2024
March 2024
Villavicencio March 15, 2024
April 2024
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2023 Major Community Outreach Events
ƚǒĭŷ ğ ƩǒĭƉ
Wednesday, September 13, 2023 (5:30 Î7 pm)
Maplewood YMCA Parking Lot
CźƩĻ 5ĻƦğƩƷƒĻƓƷ hƦĻƓ IƚǒƭĻ
Saturday October 7, 2023 (early afternoon hours)
North Fire Station
ƩǒƓƉ ƚƩ ƩĻğƷ
Saturday October 28, 2023 (early afternoon hours)
City Hall Parking Lot
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CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement
Coordinator
PRESENTER: Lois Knutson, Administrative Services & Performance Measurement
Coordinator
AGENDA ITEM: Strategic Plan Update for Second Quarter 2023
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Staff is presenting the attached report, which is a progress update on the status of the CityÓs
Strategic Priorities through the second quarter of 2023.
Recommended Action:
Motion to accept the Strategic Plan Report for Second Quarter of 2023.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The executive report on the Strategic Plan includes all six pillars of the plan.
Background:
Strategic planning is an organizational management activity that is used to set priorities, focus
energy and resources, strengthen operations, ensure that employees and other stakeholders are
working toward common goals, establish agreement around intended outcomes/results, and assess
and adjust the organization's direction in response to a changing environment.
The City of Maplewood's Strategic Plan consists of SIX strategic priorities which are established by
the City Council. These priorities are supported by a series of Key Outcomes and underlying
Performance Measures, which describe desired outcomes and are a metric in measuring success.
Council Packet Page Number 15 of 187
F3
In January 2018, staff began reporting on our plan using Envisio, a software company that
implements a web-based solution, to align employees with the strategic plan and performance
measures to accomplish organizational outcomes.
Strategic planning is a continual journey and our plan is modified every year to ensure that it is up
to date and reflects the changing dynamics of our community.
At the council retreat in May of 2023, a mission statement and values were established by the
council and management staff. These were then officially approved by the council on June 12,
2023.
Mission Statement:
To sustainably provide health, safety and quality of life for all.
Core Values:
We are a family-friendly employer and community.
We strive for excellence through innovation and quality in the delivery of services.
We are committed to community collaboration and public engagement that are respectful
and inclusively aware.
We are fiscally responsible stewards of all public funds.
We strive to have respectful communication.
We recognize professionalism and public policy that promotes strengths, courageous
problem-solving, a commitment to the environment and respect for our community.
Attachments:
1. Strategic Plan Report for Second Quarter of 2023
2. Presentation
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Quarter 2023
nd
August 28, 2023
Strategic Plan Update 2
Council Packet Page Number 51 of 187
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Plan Status and Progress
Council Packet Page Number 52 of 187
F3, Attachment 2
CreatedMissionandValuesStatements
Council Packet Page Number 53 of 187
F3, Attachment 2
Community Inclusiveness
National Citizen Survey results indicate that 57% of residents view our community as welcoming. PublicSafety added mini golf and fishing outreach events. TouchaTruck event was cancelled
due to air quality and has been rescheduled for September 13.Staffarecurrentlyupdating all job descriptionsand evaluating through a DEI lens.
Council Packet Page Number 54 of 187
F3, Attachment 2
Environmental Stewardship
Pollinator restoration is in progress at Applewood and Carver Preserves funded by Friends of the Mississippi River Grant.Openspacemonitoringvolunteersare picking up litter and reporting
issues at several parks and preserves. City awarded GreenStepCities Step 4 and 5 for 2022.
¤¤¤
Council Packet Page Number 55 of 187
F3, Attachment 2
Financial & Asset Management
Currentlyat 97% of budgeted expenditures YTD for 2023Debt per capita ratio is at $1,221 (goal is to be under $1,450)1,026tonsofmaterialprevented from entering stormwater system through
street sweepingFleet maintenance had 376 work orders in Q2, 126 preventative and 250 repairs.
`
Council Packet Page Number 56 of 187
F3, Attachment 2
of July Light it up
th
Integrated Communication
Bergeron Memorial ¤ Battle of the Badges Blood Drive ¤ 4
Successfully marketed and provided social media highlights for several majorevents, including:Received a Bronze Award from the MN Association of GovernmentCommunicators for work on the
Strengths PostersTranslated fire safety materials into Karen, and conducted a successful surveyof community needs around fire safety in the community.Released a multi-shoot series highlighting
the success of the Public safetydepartmentÔs Bike Giveaway and Bike Rodeo.
¤¤¤¤
Council Packet Page Number 57 of 187
F3, Attachment 2
Operational Effectiveness
WorkersÔ Compensation MOD factor is 0.69 (goal is under1.0)
¤
Council Packet Page Number 58 of 187
F3, Attachment 2
Operational Effectiveness
Response to emergency incidents within 8 minutes or less was at 90.93%
¤
Council Packet Page Number 59 of 187
F3, Attachment 2
Targeted Redevelopment
LondinLane project with 119 new affordable housing units is scheduled to open later this summer. JB Vang was approved for a 65 unit affordable housing project. Beacon InterfaithÔs40
unit permanent supportive housing project at Gladstone House property was approved. All of the approximately 500 rental housing properties have been inspected.
¤¤¤¤
Council Packet Page Number 60 of 187
G1
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO:Melinda Coleman, City Manager
REPORT FROM:Joe Rueb, Finance Director
Joe Rueb, Finance Director
PRESENTER:
AGENDA ITEM:Approval of Claims
Discussion
Action Requested: MotionPublic Hearing
Form of Action:ResolutionOrdinanceContract/Agreement Proclamation
Policy Issue:
The City Manager has reviewed the bills and authorized payment in accordance with City Council policies.
Recommended Action:
Motion to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 538,655.59Checks # 111227 thru # 111255
dated 8/15/23
$ 227,351.39Checks # 111256 thru # 111297
dated 8/22/23
$ 419,887.71Disbursements via debits to checking account
dated 08/07/23 thru 08/20/23
$ 1,185,894.69Total Accounts Payable
PAYROLL
$ 687,607.71Payroll Checks and Direct Deposits dated 8/18/23
$ 687,607.71Total Payroll
$ 1,873,502.40GRAND TOTAL
Background
A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
1.Listing of Paid Bills
Council Packet Page Number 61 of 187
G1, Attachments
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
11122708/15/202305312ENVUE TELEMATICS, LLCGEOTAB PRO PLAN JUNE FEE$ 624.00
08/15/202305312ENVUE TELEMATICS, LLCGEOTAB PRO PLAN JULY FEE 624.00
08/15/202305312ENVUE TELEMATICS, LLCGEOTAB PRO PLAN AUGUST FEE 624.00
11122808/15/202300585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - JULY 719.55
11122908/15/202305598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - JULY 16,575.00
11123008/15/202304584LEXIPOL LLCANNUAL FEE FOR PD POLICY MANUAL 5,854.06
11123108/15/202301409S E HSCHOOL ZONE SIGNS - ENGINEERING FEES 230.32
11123208/15/202304252TOWMASTER, INC.2023 DUMP BODY AND EQUIPMENT 186,484.00
11123308/15/202301190XCEL ENERGYSTREET LIGHTS 16,138.73
11123408/15/202306163AL TECHNOLOGIES, LLCONLINE BENEFITS ADMIN FEE - AUG 369.25
11123508/15/202303486BUBERL BLACK DIRT INCSCREENED FILL DISPOSAL 966.00
11123608/15/202300371DAKOTA COUNTY TECH COLLEGEDEFENSIVE DRIVING FOR SNOW PLOW 1,600.00
11123708/15/202300531FRA-DOR INC.BLACK DIRT FOR RESTORATION WORK 214.50
11123808/15/202300591GRAFIX SHOPPEGRAPHICS VEH945 V7678 & VEH946 V7680 & V 3,279.00
11123908/15/202300827L M C I TWORK COMP QTR OCT-DEC 2023 145,907.00
11124008/15/202300827L M C I TWC CLAIM #00493071 2,457.15
08/15/202300827L M C I TWC CLAIM #00491921 570.04
08/15/202300827L M C I TWC CLAIM #00491882 290.12
08/15/202300827L M C I TWC CLAIM #00493225 171.05
08/15/202300827L M C I TWC CLAIM #00490680 103.25
08/15/202300827L M C I TWC CLAIM #004911085 5.35
11124108/15/202300846LANGUAGE LINE SERVICESPD PHONE INTERPRETIVE SERVICE - JULY 287.65
11124208/15/202305841LORENZ BUS SERVICE, INC.MINI COACH-P&R/COUNCIL PARKS TOUR 924.00
11124308/15/202304783MHSRC/RANGEPURSUIT INTERVENTION TRAINING 635.00
11124408/15/202300001ONE TIME VENDORPROJ 21-06 SPRINKLER REPAIR 8,509.42
11124508/15/202300001ONE TIME VENDORPROJ 22-17 SPRINKLER REPAIR 1,185.00
11124608/15/202305159PLAYPOWER LT FARMINGTON INCSHERWOOD PARK IMPROVEMENTS 119,392.60
11124708/15/202305879ROADKILL ANIMAL CONTROLROADKILL REMOVAL - JULY 2023 129.00
11124808/15/202306122SANDSTROM LAND MANAGEMENT2ND CONTRACTED BLVD/MEDIAN CLEANUP 1,507.00
08/15/202306122SANDSTROM LAND MANAGEMENT2ND CONTRACTED WEEDING MAINT. - 950.00
11124908/15/202301545SUBURBAN RATE AUTHORITYMEMBERSHIP ASSESSMENT 2ND HALF 2,155.50
11125008/15/202305320SUN BADGE COREPLACEMENT POLICE BADGES 839.75
11125108/15/202305663TRANS UNION LLCJULY CR. REPORTING SERVICE6 5.00
11125208/15/202301649TRI-STATE BOBCAT, INC.72" MOWER DECK FOR TOOLCAT 6,152.55
11125308/15/202301649TRI-STATE BOBCAT, INC.80" BRUSHCAT ATTACHMENT RENTAL 2,512.75
11125408/15/202302464US BANKPAYING AGENT & ACCEPTANCE FEES 550.00
08/15/202302464US BANKPAYING AGENT & ACCEPTANCE FEES 550.00
08/15/202302464US BANKPAYING AGENT & ACCEPTANCE FEES 550.00
11125508/15/202301730W W GOETSCH ASSOCIATES, INC.REPLACEMENT PUMP FOR LIFT STATION 14 7,904.00
$ 538,655.59
29Checks in this report.
Council Packet Page Number 62 of 187
G1, Attachments
Check Register
City of Maplewood
CheckDateDescriptionAmount
Vendor
11125608/22/202304878FIRE DEX GW, LLCTURNOUT (FIRE) GEAR INSPECTION & REPAIRS$ 38.00
11125708/22/202300875LOFFLER COMPANIES, INC.CANON COPIER USAGE FEES - JULY 696.67
08/22/202300875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES 129.00
11125808/22/202300532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEES - JULY 2023 4,493.82
11125908/22/202305670PETERSON COUNSELING/CONSULTINGSERVICE FEES - JUNE 2023 1,710.00
08/22/202305670PETERSON COUNSELING/CONSULTINGSERVICE FEES - JULY 2023 1,420.00
11126008/22/202301337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - JULY 574.08
08/22/202301337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - JULY 227.76
11126108/22/202304845TENNIS SANITATION LLCRECYCLING FEE - JULY 73,544.33
11126208/22/202305013YALE MECHANICAL LLCS STATION BATHROOM WORK 3,595.00
11126308/22/202300043ADAM'S PEST CONTROL INCPEST CONTROL - S. FIRE STATION 80.00
08/22/202300043ADAM'S PEST CONTROL INCPEST CONTROL - S. FIRE STATION 80.00
11126408/22/202300052ADVANCED GRAPHIX INCAMBULANCE DECAL 255.50
11126508/22/202306302ALL STATE COMMUNICATIONSLOW VOLTAGE RUNS - PD CAMERAS/DOOR LOCKS11,861.00
11126608/22/202301925AMERICAN PRESSURE INC.SOAP FOR PRESSURE WASHERS 1902 988.90
11126708/22/202300100ANCOMCOMMUNICATIONS EQUIPMENT 210.40
11126808/22/202305972BHE COMMUNITY SOLAR, LLCCOMM SOLAR GARDEN - JUNE 2023 12,240.76
11126908/22/202305948BLUE NET, INC.SHAREPOINT ASSISTANCE 100.00
11127008/22/202302120CAPRA'S UTILITIES INCREPLACE SEWER LINE - 1701 BIRMINGHAM 15,350.00
11127108/22/202300464EMERGENCY AUTOMOTIVE TECH, INCVEHICLE UPDATES 1,205.86
08/22/202300464EMERGENCY AUTOMOTIVE TECH, INCVEHICLE UPDATES 453.17
11127208/22/202306484EMS MANAGEMENT & CONSULTANTSEMS BILLING - APRIL CUSTOMER #0556 5,791.77
08/22/202306484EMS MANAGEMENT & CONSULTANTSEMS BILLING - MAY CUSTOMER #0556 4,899.43
08/22/202306484EMS MANAGEMENT & CONSULTANTSEMS BILLING - JUNE CUSTOMER #0556 2,100.30
11127308/22/202305313GRAPHIC DESIGN, INC.PRINTING OF FORMS 263.44
08/22/202305313GRAPHIC DESIGN, INC.PRINTING OF FORMS 126.00
11127408/22/202305649HASSE FAMILY ENTERPRISES LLCPETTING ZOO - EVENT 8/23/2023 900.00
11127508/22/202306009HEALTHCALL, LLCCOMM PARAMEDIC SOFTWARE - JULY 920.00
11127608/22/202303330HOISINGTON KOEGLER GROUP INCZONING ORDINANCE UPDATE 3,501.91
11127708/22/202305533KIRVIDA FIREVEHICLE MAINTENANCE E #323 1,394.89
08/22/202305533KIRVIDA FIREVEHICLE MAINTENANCE E #313 1,336.40
08/22/202305533KIRVIDA FIREVEHICLE MAINTENANCE LADDER #315 1,274.44
08/22/202305533KIRVIDA FIREVEHICLE MAINTENANCE E #323 842.22
11127808/22/202306462MARIE RIDGEWAY LICSW, LLCTHERAPY SESSIONS 160.00
11127908/22/202306438METRO - INETVIRTUAL SERVER SUPPORT/MGMT 8,816.00
11128008/22/202306257NINE NORTHVIDEO PROD SERVICES - JULY 2023 1,095.00
11128108/22/202306017NOW MICRO INCDELL LATITUDE 5430 RUGGED FOR MECHANICS 2,980.00
11128208/22/202300001ONE TIME VENDORPROJ 21-06 SPRINKLER REPAIRS 1,229.78
11128308/22/202300001ONE TIME VENDORALCOHOL COMPLIANCE CHECK 80.00
11128408/22/202300001ONE TIME VENDORALCOHOL COMPLIANCE CHECK 80.00
11128508/22/202300001ONE TIME VENDORALCOHOL COMPLIANCE CHECK 80.00
11128608/22/202305647OPG-3, INC.LASERFICHE TECHNICAL ASSISTANCE 3,280.00
11128708/22/202304868PRESENTATION OF MARYCHARITABLE GAMBLING AWARD 2023 105.34
11128808/22/202306111QUADIENT FINANCE USA, INC.1902 POSTAGE MACHINE 100.00
11128908/22/202301413SAFEASSURE CONSULTANTS INC.CONSULTANT FEE 09/2023 - 08/2024 11,551.57
11129008/22/202303879SANSIOSUBSCRIPTION & SANFAX - JUNE 1,076.00
11129108/22/202302632SERVICE MASTERJANITOR SERVICES AUG 2023 202.62
11129208/22/202304154TARGET SOLUTIONS LEARNINGVECTOR SOLUTIONS CHECK-IT 2023 3,124.38
11129308/22/202306107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - JULY 20,897.08
11129408/22/202305931TRUGREEN PROCESSING CENTERFIRE STATION LAWN MAINTENANCE 427.84
08/22/202305931TRUGREEN PROCESSING CENTERFIRE STATION LAWN MAINTENANCE 246.88
11129508/22/202300449TYLER TECHNOLOGIES INCENTERPRISE ERP - CONVERSION 6,695.96
08/22/202300449TYLER TECHNOLOGIES INCENTERPRISE ERP - CONVERSION 4,800.00
11129508/22/202300449TYLER TECHNOLOGIES INCENTERPRISE ERP - CONVERSION 2,100.00
08/22/202300449TYLER TECHNOLOGIES INCENTERPRISE ERP - CONVERSION 2,100.00
11129608/22/202306326ULINES STATION BOLLARD SLEEVES 955.98
11129708/22/202305327ZAYO GROUP LLCFIBER OPTIC LOCATE SRVS - 2023 2,561.91
$ 227,351.39
42Checks in this report.
Council Packet Page Number 63 of 187
G1, Attachments
Purchasing Card Items
Transaction Posting Transaction
DateDateMerchant NameAmount Name
7/28/20237/31/2023MENARDS 3385$ 15.99DAVE ADAMS
GRAINGERDAVE ADAMS
7/28/20237/31/2023 42.24
MENARDS 3385DAVE ADAMS
8/2/20238/4/2023 69.78
SAMS CLUB#6309NEIL BRENEMAN
7/27/20237/31/2023 (71.82)
AMAZON.COM*TH9F21XC0 70.08NEIL BRENEMAN
7/31/20238/1/2023
ODP BUS SOL LLC # 101090NEIL BRENEMAN
7/31/20238/2/2023 286.96
K
7/28/20237/31/2023GRAFIX SHOPPE 1,340.00DANIEL BUSAC
EMERGENCY AUTO TECHDANIEL BUSACK
7/31/20238/1/2023189.75
8/9/20238/10/2023BESTBUYCOM806784064105 128.84DANIEL BUSACK
BESTBUYCOM806784064105DANIEL BUSACK
8/9/20238/10/2023 225.48
7/27/20237/31/2023TRANE SUPPLY-113507 527.60SCOTT CHRISTENSON
THE HOME DEPOT #2801SCOTT CHRISTENSON
7/28/20237/31/2023 29.84
TRANE SUPPLY-113507SCOTT CHRISTENSON
7/31/20238/2/2023 312.92
TRANE SUPPLY-113507SCOTT CHRISTENSON
8/1/20238/3/2023 265.24
THE HOME DEPOT #2801SCOTT CHRISTENSON
8/2/20238/4/2023 55.49
TRANE SUPPLY-113507SCOTT CHRISTENSON
8/3/20238/7/2023 726.36
THE HOME DEPOT #2801SCOTT CHRISTENSON
8/3/20238/7/2023 6.90
TRANE SUPPLY-113507SCOTT CHRISTENSON
8/4/20238/7/2023 (340.64)
TRANE SUPPLY-113507SCOTT CHRISTENSON
8/4/20238/7/2023 19.97
MINNESOTA STATE COLLEGESBRAD DAVISON
7/29/20237/31/2023 750.00
COSTCO WHSE #1021BRAD DAVISON
8/1/20238/2/2023 36.42
MICHAELS STORES 2744BRAD DAVISON
8/2/20238/3/2023 11.98
STORMTRAININGGROUP.COMJOSEPH DEMULLING
7/31/20238/1/2023 499.00
CREATIVE SERVICES OF NEWJOSEPH DEMULLING
8/2/20238/3/2023 306.95
REV.COMMICHAEL DUGAS
8/8/20238/9/2023 21.60
REV.COMMICHAEL DUGAS
8/10/20238/11/2023 28.80
REV.COMMICHAEL DUGAS
8/10/20238/11/2023 55.80
SECRETARY OF STATECHRISTINE EVANS
8/1/20238/2/2023 120.00
SECRETARY OF STATECHRISTINE EVANS
8/1/20238/2/2023 120.00
SECRETARY OF STATECHRISTINE EVANS
8/1/20238/2/2023 120.00
COMCAST CABLE COMMMYCHAL FOWLDS
16.03
7/29/20237/31/2023
VZWRLSS*APOCC VISBMYCHAL FOWLDS
8/1/20238/2/2023 8,056.88
8/1/20238/2/2023TMOBILE*AUTO PAY 1,686.26MYCHAL FOWLDS
COMCAST BUSINESSMYCHAL FOWLDS
8/4/20238/7/2023 413.00
AMZN MKTP USNICK FRANZEN
(7.98)
7/31/20238/1/2023
MSFT * E0500OK1LVNICK FRANZEN
8/6/20238/7/2023 8.00
8/6/20238/7/2023MSFT * E0500OK4UJ 8.00NICK FRANZEN
MICROSOFT#G027201018NICK FRANZEN
8/9/20238/10/2023 14.21
MICROSOFT*STORENICK FRANZEN
8/10/20238/11/2023 7.50
ADOBE *ADOBENICK FRANZEN
8/10/20238/11/2023 32.20
AMZN MKTP US*TO1XH9NN2NICK FRANZEN
8/10/20238/11/2023 80.72
PARK & LAKE CAR WASHTONY GABRIEL
7/31/20238/1/2023 25.89
8/1/20238/2/2023CUB FOODS #1599 300.00TONY GABRIEL
DOLLAR TREETONY GABRIEL
8/2/20238/3/2023 26.84
DOLLAR TREETONY GABRIEL
8/2/20238/3/2023 26.97
AMZN MKTP US*TH5TA24Q2CAROLE GERNES
7/28/20237/31/2023 26.70
AMZN MKTP US*TA6YU25R0CAROLE GERNES
8/8/20238/8/2023 29.74
AIRGAS - NORTHMICHAEL HAGEN
8/1/20238/2/2023 25.68
AIRGAS - NORTHMICHAEL HAGEN
8/1/20238/2/2023 136.45
AIRGAS - NORTHMICHAEL HAGEN
8/1/20238/2/2023 363.60
AIRGAS - NORTHMICHAEL HAGEN
8/3/20238/4/2023 210.19
AIRGAS - NORTHMICHAEL HAGEN
8/3/20238/4/2023 461.84
Council Packet Page Number 64 of 187
G1, Attachments
Purchasing Card Items
Transaction Posting Transaction
DateDateMerchant NameAmount Name
ASPEN MILLS 47.35MICHAEL HAGEN
8/7/20238/8/2023
AIRGAS - NORTHMICHAEL HAGEN
8/9/20238/10/2023 137.91
8/7/20238/7/2023STORMTRAININGGROUP.COM 499.00TIMOTHY HAWKINSON
BLUERIBBON BAIT& TACKLETIMOTHY HAWKINSON
8/9/20238/10/2023 18.54
CUB FOODS #1599TIMOTHY HAWKINSON
8/9/20238/10/2023 37.23
CUB FOODS #1599TIMOTHY HAWKINSON
8/9/20238/10/2023 25.98
COSTCO WHSE #1021TIMOTHY HAWKINSON
8/9/20238/10/2023 287.36
MENARDS OAKDALE MNTAMARA HAYS
7/31/20238/2/2023 47.97
THE HOME DEPOT #2801TAMARA HAYS
8/7/20238/9/2023 59.07
THE HOME DEPOT 2801TAMARA HAYS
8/9/20238/11/2023 272.27
SITEONE LANDSCAPE SUPPLY,GARY HINNENKAMP
8/2/20238/3/2023 121.09
THE HOME DEPOT #2801GARY HINNENKAMP
8/2/20238/4/2023 167.28
HALEY STRATEGIC PARTNERSMICHAEL HOEMKE
8/8/20238/9/2023 113.76
MINNESOTA GOVERNMENT FINACARL JACOBSON
7/31/20238/1/2023 250.00
MENARDS 3385DAVID JAHN
7/27/20237/31/2023 8.67
DEPARTMENT OF LABOR AND IDAVID JAHN
8/8/20238/10/2023 30.00
WWW.DALCOONLINE.COMDAVID JAHN
8/8/20238/11/2023 803.74
ODP BUS SOL LLC # 101090MEGHAN JANASZAK
7/28/20237/31/2023 35.72
K
7/28/20237/31/2023ODP BUS SOL LLC # 101078 23.99MEGHAN JANASZA
ODP BUS SOL LLC # 101090MEGHAN JANASZAK
7/28/20237/31/2023 19.99
K
8/7/20238/9/2023ODP BUS SOL LLC # 101090 83.96MEGHAN JANASZA
DEPARTMENT OF LABOR AND IRANDY JOHNSON
8/4/20238/7/2023 45.00
DEPARTMENT OF LABOR AND IRANDY JOHNSON
8/4/20238/7/2023 85.00
DEPARTMENT OF LABOR AND IRANDY JOHNSON
8/4/20238/7/2023 45.00
MENARDS 3385DON JONES
8/3/20238/7/2023 62.65
RED WING SHOE #727TIM JORDAN
8/4/20238/7/2023 195.49
STERICYCLE INC/SHRED-ITLOIS KNUTSON
7/30/20237/31/2023 77.86
LEAGUE OF MINNESOTA CITILOIS KNUTSON
8/4/20238/7/2023 25.00
IN *ARROWHEAD SCIENTIFICJASON KUCHENMEISTER
7/31/20238/1/2023 202.69
IN *ARROWHEAD SCIENTIFICJASON KUCHENMEISTER
8/1/20238/2/2023 (7.85)
PAYPAL *PUTTERPLATIMICHAEL MALESKI
8/6/20238/7/2023 36.75
THE HOME DEPOT #2801BRAD MCGEE
7/31/20238/2/2023 34.94
VERSALOK OAKDALEBRENT MEISSNER
8/7/20238/8/2023 75.90
REDBACK USABRETT MERKATORIS
8/1/20238/1/2023 185.00
UA.COM*888-727-6687 MDBRETT MERKATORIS
8/1/20238/2/2023 150.00
HY-VEE MAPLEWOOD 1402BRETT MERKATORIS
8/8/20238/9/2023 44.82
INTERNATIONAL ASSOCIATIONMICHAEL MONDOR
7/31/20238/2/2023 699.00
CINTAS CORPBRYAN NAGEL
7/29/20237/31/2023 72.09
CINTAS CORPBRYAN NAGEL
7/29/20237/31/2023 82.94
CINTAS CORPBRYAN NAGEL
8/2/20238/3/2023 39.98
CINTAS CORPBRYAN NAGEL
8/2/20238/3/2023 9.30
CINTAS CORPBRYAN NAGEL
8/2/20238/3/2023 168.81
CINTAS CORPBRYAN NAGEL
8/2/20238/3/2023 14.85
SAFE-FAST(MW)BRYAN NAGEL
8/2/20238/4/2023 93.00
CINTAS CORPBRYAN NAGEL
8/9/20238/10/2023 82.83
CINTAS CORPBRYAN NAGEL
8/9/20238/10/2023 14.85
CINTAS CORPBRYAN NAGEL
8/9/20238/10/2023 80.18
CINTAS CORPBRYAN NAGEL
8/9/20238/10/2023 9.30
THE HOME DEPOT #2801JORDAN ORE
7/27/20237/31/2023 14.41
SAFE-FAST(MW)JORDAN ORE
8/1/20238/3/2023 50.45
SAFE-FAST(MW)JORDAN ORE
8/3/20238/4/2023 21.95
BOUND TREE MEDICAL LLCKENNETH POWERS
7/31/20238/2/2023 35.96
Council Packet Page Number 65 of 187
G1, Attachments
Purchasing Card Items
Transaction Posting Transaction
DateDateMerchant NameAmount Name
LIFE ASSIST INCKENNETH POWERS
8/3/20238/4/2023 185.97
BOUND TREE MEDICAL LLCKENNETH POWERS
8/3/20238/7/2023 812.57
BOUND TREE MEDICAL LLCKENNETH POWERS
8/4/20238/7/2023 101.99
LIFE ASSIST INCKENNETH POWERS
8/7/20238/8/2023 21.60
LIFE ASSIST INCKENNETH POWERS
8/7/20238/8/2023 477.78
LIFE ASSIST INCKENNETH POWERS
8/7/20238/8/2023 80.58
LIFE ASSIST INCKENNETH POWERS
8/8/20238/9/2023 21.60
BOUND TREE MEDICAL LLCKENNETH POWERS
8/8/20238/10/2023 512.18
KATH FUELSTEVEN PRIEM
7/31/20238/1/2023 150.00
ZIEGLER INC COLUMBUSSTEVEN PRIEM
7/31/20238/1/2023 1,396.85
ZIEGLER INC COLUMBUSSTEVEN PRIEM
7/31/20238/1/2023 274.08
FACTORY MOTOR PARTS (19)STEVEN PRIEM
7/31/20238/1/2023 116.69
ZIEGLER INC COLUMBUSSTEVEN PRIEM
8/1/20238/2/2023 2,208.96
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/1/20238/2/2023 35.20
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/1/20238/2/2023 14.96
MIDWEST DIESEL SERVICE INSTEVEN PRIEM
8/1/20238/3/2023 156.97
AN FORD WHITE BEAR LAKSTEVEN PRIEM
620.12
8/2/20238/3/2023
ISTATE TRUCK CENTERSTEVEN PRIEM
8/2/20238/4/2023 938.94
8/3/20238/4/2023SQ *GLASS-N-GO LLC 440.00STEVEN PRIEM
IN *MIDWEST LIFT WORKSSTEVEN PRIEM
8/3/20238/4/2023 1,191.91
AN FORD WHITE BEAR LAKSTEVEN PRIEM
80.24
8/3/20238/7/2023
AN FORD WHITE BEAR LAKSTEVEN PRIEM
8/3/20238/7/2023 502.44
AN FORD WHITE BEAR LAKSTEVEN PRIEM
8/4/20238/7/2023 1,888.10
AN FORD WHITE BEAR LAKSTEVEN PRIEM
8/4/20238/7/2023 519.14
AN FORD WHITE BEAR LAKSTEVEN PRIEM
8/7/20238/9/2023 80.24
AN FORD WHITE BEAR LAKSTEVEN PRIEM
8/7/20238/9/2023 173.32
AN FORD WHITE BEAR LAKSTEVEN PRIEM
8/7/20238/9/2023 40.12
POMPS TIRE 021STEVEN PRIEM
8/8/20238/9/2023 1,580.00
8/8/20238/9/2023FACTORY MOTOR PARTS (19) 135.30STEVEN PRIEM
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/8/20238/9/2023 45.99
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/8/20238/9/2023 16.12
POMPS TIRE 021STEVEN PRIEM
8/9/20238/10/2023 126.10
KREMER SERVICESSTEVEN PRIEM
8/9/20238/10/2023 1,288.52
METRO PRODUCTS INCSTEVEN PRIEM
8/9/20238/10/2023 80.11
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/10/20238/11/2023 (116.79)
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/10/20238/11/2023 26.80
FACTORY MOTOR PARTS (206STEVEN PRIEM
8/10/20238/11/2023 33.62
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/10/20238/11/2023 58.70
FACTORY MOTOR PARTS (19)STEVEN PRIEM
8/10/20238/11/2023 31.29
AMZN MKTP US*TH8D90LF0AUDRA ROBBINS
7/29/20237/31/2023 12.98
AUDRA ROBBINS
8/1/20238/2/2023CINTAS CORP 52.52
CINTAS CORPAUDRA ROBBINS
8/2/20238/3/2023 85.36
AUDRA ROBBINS
8/7/20238/9/2023ON SITE SANITATION INC 2,893.00
MINNESOTA GOVERNMENT FINAJOSEPH RUEB
8/7/20238/8/2023 250.00
8/8/20238/10/2023THE HOME DEPOT #2801 58.07ROBERT RUNNING
KWIK TRIP 11600011692RYAN SCHROEDER
8/1/20238/3/2023 7.99
R
8/2/20238/4/2023KWIK TRIP 11600011692 12.00RYAN SCHROEDE
DELTA AIR 0062133200274RYAN SCHROEDER
8/5/20238/7/2023 669.80
A
8/3/20238/4/2023GALLS 1,002.88STEPHANIE SHE
CINTAS CORPSTEPHANIE SHEA
8/3/20238/4/2023 83.10
A
8/8/20238/9/2023STREICHER'S MO (5,908.40)STEPHANIE SHE
STREICHER'S MOSTEPHANIE SHEA
8/8/20238/9/2023 5,908.40
Council Packet Page Number 66 of 187
G1, Attachments
Purchasing Card Items
Transaction Posting Transaction
DateDateMerchant NameAmount Name
STREICHER'S MOSTEPHANIE SHEA
8/8/20238/9/2023 3,355.95
EXPRESSIVE PRINTINGSTEPHANIE SHEA
8/9/20238/10/2023 64.74
A
CINTAS CORPSTEPHANIE SHE
8/10/20238/11/2023 83.10
CINTAS CORPKAYLA SPANDE
7/31/20238/1/2023203.36
AMZN MKTP US*TH9DW98W0 76.15KAYLA SPANDE
8/1/20238/2/2023
AMZN MKTP US*TH4CC46Q0KAYLA SPANDE
8/1/20238/2/2023 51.79
AMZN MKTP US*TH0YG9HM1KAYLA SPANDE
8/2/20238/3/2023 46.26
THE HOME DEPOT #2801KAL STOKES
8/4/20238/7/2023 66.44
8/3/20238/4/2023MIDWAY FORD 42.35MATT WOEHRLE
TRI-STATE BOBCATMATT WOEHRLE
8/3/20238/4/2023 400.54
TRI-STATE BOBCATMATT WOEHRLE
8/4/20238/7/2023 85.07
CENEX CENTRAL 09914219MATT WOEHRLE
8/8/20238/9/2023 122.00
TURFWERKS - DAVIS EQUIPMATT WOEHRLE
8/9/20238/10/2023 189.27
MTIBOON XIONG
7/31/20238/1/2023 34.02
MTIBOON XIONG
7/31/20238/1/2023 76.15
MTIBOON XIONG
7/31/20238/1/2023 21.49
A
LIFE ASSIST INCERIC ZAPP
8/1/20238/2/2023 464.02
BOUND TREE MEDICAL LLCERIC ZAPPA
8/1/20238/3/2023 190.66
$ 50,808.65
Council Packet Page Number 67 of 187
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking Account
Settlement
DatePayeeDescriptionAmount
8/7/2023Delta DentalDental Premium1,502.12$
8/15/2023Delta DentalDental Premium1,306.19
8/7/2023Empower - State PlanPR - Deferred Compensation33,904.00
8/18/2023ICMA (Vantagepointe)PR - Deferred Compensation8,328.00
8/18/2023ICMA (Vantagepointe)Retiree Health Savings1,070.00
8/18/2023Labor UnionsPR - Union Dues2,269.16
8/18/2023MidAmericaHRA Flex Plan - AUL21,702.14
8/17/2023MN Dept of RevenueSales Tax319.00
8/17/2023MN Dept of RevenueFuel Tax237.98
8/7/2023MN State TreasurerPR - State Payroll Tax29,219.40
8/11/2023Optum HealthDCRP & Flex Plan Payments92.99
8/18/2023Optum HealthDCRP & Flex Plan Payments1,470.66
8/18/2023P.E.R.A.PR - P.E.R.A.145,747.28
8/18/2023U.S. TreasurerPR - Federal Payroll Tax121,910.14
8/18/2023US Bank VISA One Card*Purchasing Card Items50,808.65
$ 419,887.71
*Detailed listing of VISA purchases is attached.
Council Packet Page Number 68 of 187
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNTincl in Amount
08/18/23ABRAMS, MARYLEE$ 602.85
08/18/23CAVE, REBECCA 530.61
08/18/23JUENEMANN, KATHLEEN 530.61
08/18/23LEE, CHONBURI 530.61
08/18/23VILLAVICENCIO, NICHOLE 530.61
08/18/23COLEMAN, MELINDA 7,995.20
08/18/23DARROW, MICHAEL 5,606.89
08/18/23KNUTSON, LOIS 3,850.81
08/18/23CHRISTENSON, SCOTT 2,965.63
08/18/23DOUGLASS, TOM 2,714.45
08/18/23JAHN, DAVID 3,196.10
08/18/23LENTINI, LINDSAY 3,066.50
08/18/23RAMEAUX, THERESE 4,031.95
08/18/23AEILTS, LAUREN 2,358.59
08/18/23JACOBSON, CARL 4,480.22
08/18/23RACETTE, THOMAS 3,036.62
08/18/23RUEB, JOSEPH 5,634.39
08/18/23STANLEY, JENNIFER 3,611.40
08/18/23ARNOLD, AJLA 2,454.95
08/18/23EVANS, CHRISTINE 2,862.42
08/18/23LARSON, MICHELLE 2,618.81$ 150.00
08/18/23SINDT, ANDREA 4,433.38
08/18/23MOY, PAMELA 2,471.12
08/18/23OSTER, ANDREA 2,384.80 2,384.80
08/18/23WEAVER, KRISTINE 3,491.20 3,491.20
08/18/23BENJAMIN, MARKESE 3,848.14
08/18/23BERGERON, ASHLEY 4,120.61
08/18/23BIERDEMAN, BRIAN 6,937.57
08/18/23BURT-MCGREGOR, EMILY 4,527.56 150.00
08/18/23BUSACK, DANIEL 5,734.09
08/18/23CLAYTON, STEVEN 3,792.75
08/18/23CONDON, MITCHELL 4,015.64
08/18/23CRUZ, TREANA 3,506.72
08/18/23DEMULLING, JOSEPH 5,041.12 138.00
08/18/23DUGAS, MICHAEL 5,331.00
08/18/23EELLS, BRIAN 3,792.75
08/18/23FORSYTHE, MARCUS 4,479.20
08/18/23FRITZE, DEREK 4,924.00
08/18/23GABRIEL, ANTHONY 5,715.50
08/18/23GEISELHART, BENJAMIN 4,141.64 150.00
08/18/23GIVAND, JONATHAN 3,792.75
08/18/23GREEN, JAMIE 3,647.31
Council Packet Page Number 69 of 187
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNTincl in Amount
08/18/23HAWKINSON JR, TIMOTHY4,450.10
08/18/23HER, PHENG 4,259.97
08/18/23HER, TERRELL 3,766.57
08/18/23HOEMKE, MICHAEL 5,331.00
08/18/23JOHNSON, BARBARA 644.00
08/18/23KADEN, JACOB 3,371.78
08/18/23KANDA, MADELINE 4,323.94 3,096.59
08/18/23KIM, WINSTON 3,752.11
08/18/23KONG, TOMMY 4,696.05
08/18/23KRAL, EMMA 975.00
08/18/23KROLL, BRETT 4,710.24
08/18/23KROLL, LISA 2,789.49
08/18/23KUCHENMEISTER, GINA 2,448.81
08/18/23KUCHENMEISTER, JASON 2,697.44
08/18/23LATOUR, HAYLEY 2,351.13
08/18/23LENERTZ, NICHOLAS 3,848.14
08/18/23LYNCH, KATHERINE 4,000.05
08/18/23MARIN, RAE 3,687.91
08/18/23MARINO, JASON 4,890.22
08/18/23MARK, OLAF 4,112.77
08/18/23MORALES, MARIO 2,114.59
08/18/23MURRAY, RACHEL 4,227.90
08/18/23NYE, MICHAEL 4,749.06
08/18/23PARKER, JAMES 20,065.80 19,686.53
08/18/23PASDO, JOSEPH 3,403.39
08/18/23PETERS, DANIEL 4,223.54
08/18/23QUIRK, JAMES 3,562.11
08/18/23RETHWILL, SCOTT 3,702.70
08/18/23SALCHOW, CONNOR 4,327.71
08/18/23SANCHEZ, ISABEL 4,065.99
08/18/23SHEA, STEPHANIE 2,992.60
08/18/23STARKEY, ROBERT 4,637.82
08/18/23STEINER, JOSEPH 5,331.00
08/18/23STOCK, AUBREY 4,032.02
08/18/23SUEDKAMP, ADAM 4,217.56
08/18/23SWETALA, NOAH 3,702.70
08/18/23TAUZELL, BRIAN 4,597.75
08/18/23WEAVER, TAWNY 3,624.32
08/18/23WENZEL, JAY 4,000.05
08/18/23WERTH, JENNIFER 2,367.20
08/18/23WIETHORN, AMANDA 3,702.70
08/18/23XIONG, KAO 4,480.82
Council Packet Page Number 70 of 187
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNTincl in Amount
08/18/23XIONG, PETER3,624.68
08/18/23XIONG, TUOYER 3,702.70
08/18/23YANG, THANG 3,561.46
08/18/23ZAPPA, ANDREW 4,005.56
08/18/23BARRETTE, CHARLES 4,859.17
08/18/23BAUMAN, ANDREW 4,195.61
08/18/23BEITLER, NATHAN 4,807.85
08/18/23CAMPBELL, MACLANE 3,556.57
08/18/23COOK, NICKLAUS 3,441.01
08/18/23COOK, TANNER 3,441.01
08/18/23CRAWFORD JR, RAYMOND 3,963.56
08/18/23CRUMMY, CHARLES 4,217.51
08/18/23DABRUZZI, THOMAS 4,137.68
08/18/23DAVISON, BRADLEY 3,496.03
08/18/23HAGEN, JOHN 3,620.22
08/18/23HAGEN, MICHAEL 3,911.98
08/18/23HALWEG, JODI 4,332.66
08/18/23HAWTHORNE, ROCHELLE 4,410.12
08/18/23KUBAT, ERIC 4,411.14
08/18/23LANDER, CHARLES 3,861.98
08/18/23LANIK, JAKE 3,802.37
08/18/23MALESKI, MICHAEL 3,397.02
08/18/23MCGEE, BRADLEY 3,798.62
08/18/23MERKATORIS, BRETT 3,855.53
08/18/23MONDOR, MICHAEL 6,560.10
08/18/23NEILY, STEVEN 3,907.29
08/18/23NELSON, GRADON 4,325.52
08/18/23NIELSEN, KENNETH 3,960.84
08/18/23NOVAK, JEROME 4,142.39
08/18/23ORLANDO, TYLER 3,371.78
08/18/23POWERS, KENNETH 3,906.98
08/18/23SCHROEDER, RYAN 4,854.40
08/18/23SEDLACEK, JEFFREY 4,489.36
08/18/23SHIELDS, RUSSELL 3,837.30 2,392.25
08/18/23SOHRWEIDE, TYSON 3,666.86
08/18/23SPANDE, KAYLA 2,504.19
08/18/23WARDELL, JORDAN 4,424.66
08/18/23WILLIAMSON, MICHAEL 3,810.80
08/18/23ZAPPA, ERIC 3,716.54
08/18/23CORTESI, LUANNE 2,468.80
08/18/23JANASZAK, MEGHAN 3,641.01
08/18/23BRINK, TROY 3,093.81
Council Packet Page Number 71 of 187
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNTincl in Amount
08/18/23BUCKLEY, BRENT2,932.45
08/18/23EDGE, DOUGLAS 2,916.52
08/18/23HERBST, JONATHEN 2,291.32
08/18/23JORDAN, TIMOTHY 2,232.99
08/18/23MEISSNER, BRENT 3,094.55
08/18/23MLODZIK, JASON 2,603.61
08/18/23NAGEL, BRYAN 4,808.60
08/18/23RUNNING, ROBERT 3,169.90
08/18/23TEVLIN, TODD 3,034.21
08/18/23YANG, SOLOMAN 2,368.43 150.00
08/18/23DUCHARME, JOHN 3,591.02
08/18/23ELIASON, PETER 5,503.97 4,390.45
08/18/23ENGSTROM, ANDREW 3,950.06
08/18/23JAROSCH, JONATHAN 4,846.14
08/18/23LOVE, STEVEN 6,322.61
08/18/23STRONG, TYLER 4,111.61
08/18/23ZIEMAN, SCOTT 1,149.50
08/18/23GERNES, CAROLE 3,019.46
08/18/23MCKANE, QUINN 110.50
08/18/23FRIBERG, DAVID 2,752.51 150.00
08/18/23HAYS, TAMARA 3,317.49
08/18/23HINNENKAMP, GARY 3,028.62
08/18/23NAUGHTON, JOHN 3,322.11
08/18/23ORE, JORDAN 3,317.49
08/18/23STOKES, KAL 1,251.90
08/18/23WOEHRLE, DYLAN 1,152.00
08/18/23WOEHRLE, JUSTIN 1,215.50
08/18/23BEGGS, REGAN 2,707.29
08/18/23HAMMOND, ELIZABETH 2,678.03
08/18/23JOHNSON, ELIZABETH 2,753.39 150.00
08/18/23JOHNSON, RANDY 4,846.14
08/18/23PARR, DANETTE 6,849.43
08/18/23SCHORR, JENNIFER 2,148.99
08/18/23FINWALL, SHANN 4,091.41
08/18/23MARTIN, MICHAEL 4,584.54
08/18/23LENTZ, DANIEL 3,445.79
08/18/23THIENES, PAUL 3,270.24
08/18/23WESTLUND, RONALD 3,089.68
08/18/23YOUNG, MATTHEW 3,254.01 290.00
08/18/23WELLENS, MOLLY 2,678.84
08/18/23BJORK, BRANDON 367.25
08/18/23BRENEMAN, NEIL 3,641.01
Council Packet Page Number 72 of 187
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNTincl in Amount
08/18/23GORACKI, GERALD191.75
08/18/23MOORE, PATRICK 110.50
08/18/23ROBBINS, AUDRA 4,873.64
08/18/23BERGO, CHAD 3,968.21
08/18/23SCHMITZ, KEVIN 2,574.09
08/18/23SHEERAN JR, JOSEPH 4,812.19 150.00
08/18/23ADAMS, DAVID 3,543.56
08/18/23JENSEN, JOSEPH 3,123.22
08/18/23JONES, DONALD 3,222.18
08/18/23SCHULTZ, SCOTT 4,873.64
08/18/23WILBER, JEFFREY 3,450.05
08/18/23COUNTRYMAN, BRENDA 1,656.00
08/18/23JOHNSON, BRIANNE 494.00
08/18/23PRIEM, STEVEN 3,193.42
08/18/23WOEHRLE, MATTHEW 3,005.94
08/18/23XIONG, BOON 2,875.29
08/18/23FOWLDS, MYCHAL 5,665.78
08/18/23FRANZEN, NICHOLAS 5,464.47 150.00
08/18/23GERONSIN, ALEXANDER 3,458.33
08/18/23RENNER, MICHAEL 3,560.55
$ 687,607.71$ 37,069.82
Council Packet Page Number 73 of 187
G2
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
Melinda Coleman, City Manager
REPORT TO:
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER: Brian Bierdeman, Public Safety Director
AGENDA ITEM: State of Minnesota Office of Traffic Safety DWI/Traffic Safety Grant 2024
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
In December of 2022, the Maplewood Police Department was awarded a grant from the Office of
Traffic Safety to fund a full-time DWI/Traffic Safety Officer. The officer filling this position must meet
the criteria set forth by the grant, which includes two years of experience as a licensed peace officer
and specialty training. The grant covers all work time and overtime associated with traffic enforcement
and mandatory department training. This grant has been renewed for another year.
Recommended Action:
Motion to approve the grant agreement with the State of Minnesota Office of Traffic Safety for the
2024 DWI/Traffic Safety Officer.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is reimbursement of
$119,528.64.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City Council approval is required to sign the agreement.
Background:
The Maplewood Police Department has been utilizing Office of Traffic Safety grant funding for
decades related to overtime-funded traffic enforcement through the Ramsey County Traffic Safety
Initiative (RCTSI). This grant expands the program by dedicating a full-time police officer to continue
to focus on impaired and dangerous driving. This grant does not impact the current reimbursement
from the RCTSI.
Attachments:
1.Grant Agreement
Council Packet Page Number 74 of 187
G2, Attachment 1
Council Packet Page Number 75 of 187
G2, Attachment 1
Council Packet Page Number 76 of 187
G2, Attachment 1
Council Packet Page Number 77 of 187
G2, Attachment 1
Council Packet Page Number 78 of 187
G2, Attachment 1
Council Packet Page Number 79 of 187
G3
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Resolution Identifying the Need For Livable Communities Demonstration
Account Funding and Authorizing Application for Grant Funds, JB Vang’s
Gladstone Village, 1310 Frost Avenue
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
JB Vang is seeking City Council approval of a resolution supporting an application for the
Metropolitan Council’s Livable Communities Demonstration Account grant funding to support its
proposed Gladstone Village multifamily development located at 1310 Frost Avenue East. On May 8,
2023, the City Council approved the land use applications for the 65-unit multifamily building.
Recommended Action:
Motion to approve a resolution identifying the need for Livable Communities Demonstration Account
funding and authorizing application for grant funds for JB Vang’s Gladstone Village project at 1310
Frost Avenue.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: This action is only signifying support of
the potential project.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The city’s 2040 Comprehensive Plan establishes the goal to “Improve the availability of affordable
housing for both homeowners and renters” and identified an action item to “Partner with
Metropolitan Council and other agencies and programs to provide funding assistance (to
developers, and also to those in need of housing) to provide for affordable housing units in the
community.”
Background:
JB Vang is working to construct 65 affordable housing units in a four-story building built at 1310
Council Packet Page Number 80 of 187
G3
Frost Avenue. This property is guided by the city’s 2040 Comprehensive Plan as Mixed Use
Neighborhood High Density which encourages multifamily residential uses.
JB Vang has identified a funding gap in their proposed projects – which is common for affordable
housing developments – and is working to secure funding via the Metropolitan Council’s Livable
Communities Demonstration Account grant funding.
Staff wants to emphasize that approval of the attached resolution does not bind the city to any
financial agreement. If any grant funding is awarded a separate agreement will be brought back to
the council for consideration and approval.
Staff has worked with JB Vang to submit the initial elements of the grant application to the
Metropolitan Council. An adopted resolution of support from the City Council is the remaining
element needed to make the application complete.
Attachments:
1.Location Map
2. Resolution Identifying the Need For Livable Communities Demonstration Account Funding and
Authorizing Application for Grant Funds
Council Packet Page Number 81 of 187
G3, Attachment 1
Map
March 30, 2023
City of Maplewood
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Council Packet Page Number 82 of 187
G3, Attachment 2
THE MAPLEWOOD CITY COUNCIL
OF THE CITY OF MAPLEWOOD
RESOLUTION NO.
RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES
DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING APPLICATION FOR
GRANT FUNDS FOR GLADSTONE VILLAGE
WHEREAS, the City of Maplewood is a participant in the Livable Communities Act's
Local Housing Incentives Account Program for 2023 as determined by the Metropolitan
Council, and is, therefore, eligible to apply for Livable Communities Demonstration
Account funds; and
WHEREAS, the Maplewood City Council has identified a proposed project within the
City to be developed by JB Vang Partners that meets the Demonstration Account's
purposes and criteria and is consistent with and promotes the purposes of the Metropolitan
Livable Communities Act and the policies of the Metropolitan Council's adopted
metropolitan development guide; and
WHEREAS, JB Vang Partners has requested that the Maplewood City Council
sponsor an application for Livable Communities Demonstration Account funds for its
Gladstone Village project in the City of Maplewood; and
WHEREAS, the Maplewood City Council has the institutional, managerial and
financial capability to ensure adequate project grant administration; and
WHEREAS, the Maplewood City Council certifies that it will comply with all applicable
laws and regulations as stated in the grant agreement; and
WHEREAS, the Maplewood City Council agrees to act as legal sponsor for the project
contained in the grant application submitted on August 14, 2023; and
WHEREAS, the Maplewood City Council acknowledges Livable Communities
Demonstration Account grants are intended to fund projects or project components that can
serve as models, examples or prototypes for development or redevelopment projects
elsewhere in the region, and therefore represents that the proposed project(s) or key
components of the proposed project(s) can be replicated in other metropolitan-area
communities; and
WHEREAS, only a limited amount of grant funding is available through the
Metropolitan Council's Livable Communities Demonstration Account during each funding
cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce
grant funds only to eligible projects that would not occur without the availability of
Demonstration Account grant funding.
NOW, THEREFORE BE IT RESOLVED, that, after appropriate examination and due
consideration, the Maplewood City Council:
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G3, Attachment 2
1. Finds that it is in the best interests of the City's development goals
and priorities for the proposed project to occur at this particular site
and at this particular time.
2. Finds that the project components for which Livable Communities
Demonstration Account funding is sought:
a. will not occur solely through private or other public
investment within the reasonably foreseeable future; and
b. will occur within three years after a grant award only if
Livable Communities Demonstration Account funding is
made available for this project at this time.
3. Represents that JB Vang Partners has undertaken reasonable and
good faith efforts to procure funding for the project components for
which Livable Communities Demonstration Account funding is sought
but was not able to find or secure from other sources funding that is
necessary for project component completion within three years.
4. Authorizes its City Manager to submit on behalf of the Maplewood City
Council and JB Vang Partners an application for Metropolitan Council
Livable Communities Demonstration Account grant funds for the
project component(s) identified in the application, and to execute such
agreements as may be necessary to implement the project on behalf
of the Maplewood City Council.
The foregoing resolution was introduced by Councilmember ____ and duly seconded by
Councilmember ___ . The following council members voted in favor of the resolution:
_______. The following council membersvoted against the resolution: _______. The
following council members were absent: _______. Whereupon the resolution was
adopted.
ADOPTED: August 28, 2023
Mayor City Manager
Council Packet Page Number 84 of 187
G4
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Elizabeth Hammond, Planner
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM:
Conditional Use Permit Review, The AmericanCooperative on Lake
Phalen, 1875 East Shore Drive
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The conditional use permit for The American Cooperative on Lake Phalen at 1875 East Shore Drive
is due for review.
Recommended Action:
Motion to approve the CUP review for The American Cooperative on Lake Phalen at 1875 East
Shore Drive and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
On October 11, 2021, the city approved The American Cooperative on Lake Phalen project plans.
Gramercy Development (owner/developer) plans to construct a 60-unit senior housing cooperative
building. Since then, the developer has experienced delays with the planned construction but has
submitted a building permit which is currently under review by the city’s building department. More
information is detailed in the attached letter from the applicant dated August 14, 2023.
Council Packet Page Number 85 of 187
G4
Timeline/Previous Actions
October 11, 2021: The City Council reviewed the proposal and approved the conditional use permit
and the design plans for constructing a senior cooperative housing building.
Conclusion:
The design plans for the site have stayed the same. The property owner intends to build the project
as approved but has experienced delays. Staff recommends reviewing this CUP again in one year
to review site conditions.
Reference Information
Site Description
Site Size: 2.14 Acres
Surrounding Land Uses
North: Senior Housing Building
South: East Shore Court and Lake Phalen
East: Single-Dwellings/Vacant Land
West: Multi-Dwelling Residential
Planning
Existing Land Use: High-Density Residential
Existing Zoning: R3, Multiple-Dwelling Residential/PUD
Attachments:
1. Overview Map
2. City Council Meeting Minutes, Dated October 11, 2021
3. Property Owner’s Letter, Dated August 14, 2023
Council Packet Page Number 86 of 187
G4, Attachment 1
1875 East Shore Drive North
August 25, 2021
City of Maplewood
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Council Packet Page Number 87 of 187
G4, Attachment 2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 11, 2021
City Hall, Council Chambers
Meeting No. 19-21
J. NEW BUSINESS
1. The American Cooperative on Lake Phalen, 1875 East Shore Drive
a. Conditional Use Permit for a Shoreland Planned Unit Development,
Preliminary Plat and Final Plat Resolution
b. Design Review Resolution
Community Development Director Thomson gave the staff report. Mick Conlan,
President of Gramercy Development addressed the council and provided further
information.
Councilmember Knutson moved to approve a conditional use permit for a shoreland
planned unit development, preliminary plat and final plat resolution for a 60-unit senior
housing cooperative building to be constructed at 1875 East Shore Drive.
Resolution 21-10-1995
CONDITIONAL USE PERMIT FOR A SHORELAND PLANNED UNIT DEVELOPMENT,
PRELIMINARY PLAT AND FINAL PLAT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Mick Conlan, of Gramercy Development, has requested approval of a conditional
use permit for a shoreland planned unit development.
1.02 The existing lot is currently an outlot and the applicant has requested approval
for preliminary plat and final plat in order to develop this property.
1.03 The property is located at 1875 East Shore Drive and is legally described as:
PIN: 162922310030 – Outlot A, Shores of Maplewood, Ramsey County,
Minnesota.
Section 2. Standards.
2.01 City Ordinance Section 44-1242 requires a Conditional Use Permit for a
Shoreland Planned Unit Development.
2.02 Shoreland Conditional Use Permit Standards. City Ordinance Sec. 44-1247
states that the City Council must base approval of a Conditional Use Permit
within Shoreland areas.
1. There would be no soil erosion or pollution of public waters during or after
construction.
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2. The proposed plan would limit the visibility of structures from public waters
(assuming summer conditions).
3. The types, uses and numbers of any watercraft that the project would
generate would be compatible with the capacity of the public waters to
handle these watercraft.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
2.04 City Ordinance Section 34-8 sets the minimum design standards for preliminary
plats and final plats.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards for a shoreland
planned unit development.
3.02 The proposal meets the specific subdivision design standards for a preliminary
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G4, Attachment 2
plat and a final plat.
Section 4. City Review Process
4.01 The City conducted the following review when considering the conditional use
permit for a planned unit development amendment request.
1. On September 21, 2021, the planning commission held a public hearing.
City staff published a hearing notice in the Pioneer Press and sent notices to
the surrounding property owners. The planning commission gave everyone
at the hearing a chance to speak and present written statements. The
planning commission recommended that the city council approve this
resolution.
2. On October 11, 2021, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions: (additions are underlined and deletions are crossed out):
1. Adherence to the design and site plans date-stamped September 3, 2021.
The director of community development may approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void.
3. The city council shall review this permit in one year.
4. This approval permits density credits for underground parking and high-rise
units adding 0.69 acres to the overall site size.
5. This approval permits the project to build a four-story, 53’-8” tall senior
housing cooperative building. All requirements of the fire department must
be met in the construction of this building.
6. This approval permits an 18-foot side yard setback for the decks on the
southwest corner of the building and the parking lot as shown on the site
plan date-stamped September 3, 2021.
7. This approval permits a 21-foot front yard setback for decks and a first-level
canopy on the east side of the building as shown on the site plan date-
stamped September 3, 2021.
8. This approval permits a concrete patio directly east of the building is
permitted to be setback eight feet from the front property line as shown on
the site plan date-stamped September 3, 2021.
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G4, Attachment 2
9.This approval permits a concrete patio and pergola on the south portion of
the site is permitted to be setback 13 feet from the south property line and
nine feet from the east and west property lines as shown on the site plan
date-stamped September 3, 2021.
10.This approval permits a reduction of the 50 percent open space requirement.
The applicant shall be required to submit a stormwater management plan to
the City Engineer and receive approval for a 20 percent impervious surface
bonus as allowed by the shoreland ordinance in order to have 60 percent of
the site covered by impervious surface.
11.Prior to the City signing the final plat for recording the applicant must submit
the following:
a.A plat opinion letter from the city attorney.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Council Packet Page Number 91 of 187
G4, Attachment 3
August 14, 2023
Michael Martin
City of Maplewood
1830 County Rd B E
Maplewood, MN 55109
RE: The American Cooperative on Lake Phalen
1875 East Shore Drive, Maplewood MN
Dear Michael,
Please accept this letter as Gramercy Development Companies’ request to extend the
Conditional Use Permit for The American Cooperative on Lake Phalen for an
additional one year.
The U.S. Department of Housing and Urban Development (HUD) requires that we
meet their pre-sale requirement of 60% before we can close on the land, financing and
start construction. We have currently pre-sold almost 50% as of the date of this letter.
Given the positive status of our pre-sales, we will be submitting our financing
application to our lender and HUD by the end of August. Historically, closing and a
construction start will occur approximately 90 days from this submission as long as we
achieve 60% pre sold. We are hopeful that a construction start will occur later this fall
of 2023.
We appreciate the City’s assistance with this request and we remain committed to
delivering a beautiful new community to Maplewood.
Please let us know if you have any questions.
Sincerely,
Mick Conlan, President
Council Packet Page Number 92 of 187
G5
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Elizabeth Hammond, Planner
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM:
Conditional Use Permit Review, Used Auto Sales, 1705 Cope Avenue East
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The conditional use permit for Used Auto Sales at Maplewood Office Park, located at 1705 Cope
Avenue East, is due for review.
Recommended Action:
Motion to approve the CUP review for Used Auto Sales at Maplewood Office Park, located at 1705
Cope Avenue East, and review again only if a problem arises or a significant change is proposed.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
On June 9, 2014, the city approved a conditional use permit for the subject property, allowing used
auto sales. The permit limits the number of vehicles for sale, allowing for up to ten at a time, and
references general commercial property maintenance requirements. City staff has worked with the
property owner since the permit was approved to bring the property in compliance with the CUP
conditions. The owner recently rebuilt a trash enclosure and repainted the monument sign facing
Highway 36. In relation to the used auto sales on the site, no concerns or violations are present.
Council Packet Page Number 93 of 187
G5
The monument sign can remain and be used for signage related to the businesses on the premise.
However, it cannot be increased in size or change location. The site does not have a
comprehensive sign plan in place. Therefore, other than routine maintenance, painting, or re-facing
the copy on signs, any changes to the location or size would require a comprehensive sign plan,
and the owner would be required to submit an application for city review.
The property has been inspected, and the conditions of the CUP have been achieved. Staff does
not find any reason to continue reviewing the CUP unless a problem arises or a significant site
change is proposed.
Timeline/Previous Actions
April 8, 1976: The city approved the development plans for Maplewood Office Park.
June 9, 2014: The city approved the conditional use permit for the property, allowing used auto
sales.
On September 14, 2015; November 28, 2016; November 27, 2017; and April 22, 2019: The city
council reviewed the conditional use permit and agreed to review it again in one year.
Conclusion:
Staff recommends approving the CUP review and reviewing again only if a problem arises or a
significant change is proposed.
Reference Information
Site Description
Site Size: 3.34 Acres
Surrounding Land Uses
North: Highway 36
South: Cope Avenue/Office/Commercial
East: Vacant Lot
West: Office Commercial
Planning
Existing Land Use: Employment
Existing Zoning: M1, Light Manufacturing
Attachments:
1. Overview Map
2. City Council Meeting Minutes, Dated June 9, 2014
Council Packet Page Number 94 of 187
G5, Attachment 1
Council Packet Page Number 95 of 187
G5, Attachment 2
MINUTESMAPLEWOOD
CITYCOUNCIL
7:00 p.m., Monday, June 9, 2014
CouncilChambers,City Hall
Meeting No. 10-14
J.NEW BUSINESS
5.Approval of a Conditional Use PermitforUsed-Car Sales at the Maplewood
Office Park, 1705 Cope Avenue
City Planner Martin gave the staff report and answered questions of the council.
Planning CommissionerTrippler addressed the councilto give thePlanning Commission
report. ApplicantDennis Newcomb addressed the councilto give additional information
andanswer questions ofthe council.
CouncilmemberKoppen moved to approve to approve the conditional use permit
resolution to allow a used-car sales business located at 1705 Cope Avenue. Approval is
based on the findings requiredby ordinance and subjectto the following conditions:
1.All construction shall follow the site plandate-stamped April 14, 2014 approved by
the city. Staffmay approve minor changes.
2.The proposed use must besubstantially started within one year of council approval
or the permit shall become null and void. The councilmay extend this deadline for
one year after review and good-cause is shown.
3.The city council shall review this permit in oneyear.
4.The property owner shall prepare the site in the following manner to accommodate
theadded attention and traffic to the area (completedno later than180days from
approval unless otherwise noted):
Remove brush/debris pile along the west side ofthe property.
Remove all unapproved signs immediately.
Install a trash enclosure with a closeable (100 percent opaque)gate.
Restore existingMaplewood Office Parksignage to visually presentable
condition.
5.New signs, if notin compliance with the comprehensive sign plan, shall be submitted
to the community design review board asan amendment to the current sign plan.
This approval must be obtained prior to the installation of any signs that do not
comply with the current sign criteria.
6.No use of attention-gettingadvertisingdevices including, but not limited to:banners,
flags, stingers,streamers or similar (unless they are allowed by the citys sign
ordinance).
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G5, Attachment 2
7.A maximum of ten cars for sale at anyone time.
8.All vehiclesand the site shall always be kept in neat, cleanand orderly condition.
9.The allowedhours of operation shall be as follows: Monday through Friday from 10
a.m.to seven p.m.;Saturdays from 10 a.m.to six p.m. and Sundays closed.
Seconded by Councilmember Juenemann AyesAll
The motion passed.
Council Packet Page Number 97 of 187
G6
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Hosanna Karen Baptist Church, 1818
Gervais CourtEast
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The conditional use permit for Hosanna Karen Baptist Church, located at 1818 Gervais Court East,
is due for its annual review.
Recommended Action:
Motion to approve the CUP review for Hosanna Karen Baptist Church, located at 1818 Gervais
Court East, and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
On December 14, 2020, the city council approved a conditional use permit for a religious facility to
operate on the subject property. The owner has built the trash enclosure. However, a seating chart
and parking plan have not been submitted to the city for review. The owner must prepare a seating
chart and interior floor plan drawing to be reviewed by the Building Official. A parking lot striping
and maintenance plan must be prepared and submitted to the city’s planning and engineering
divisions. Staff is working with the owner to bring the property into compliance with these two items.
Council Packet Page Number 98 of 187
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Timeline/Previous Actions
December 14,2020: The city council approved a conditional use permit for a religious facility to
operate on the property.
July 11, 2022: The city council reviewed the conditional use permit and agreed to review it again in
one year.
Conclusion:
Staff recommends approvingthe CUP review and reviewing again in one year.
Reference Information
Site Description
Site Size: 2.77 Acres
Surrounding Land Uses
North: Senior Housing
South: Highway 36
East: Moose Lodge
West: Self-Storage Facility
Planning
Existing Land Use: Institutional
Existing Zoning: Light Manufacturing (M1)
Attachments:
1. Overview Map
2. City Council Minutes, Dated December 14, 2020
Council Packet Page Number 99 of 187
G6, Attachment 1
Council Packet Page Number 100 of 187
G6, Attachment 2
Council Packet Page Number 101 of 187
G6, Attachment 2
Council Packet Page Number 102 of 187
G6, Attachment 2
Council Packet Page Number 103 of 187
G7
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Cassia Senior Housing Facility, 1534
County Road C East
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The conditional use permit for the Cassia Senior Housing Facility, located at 1534 County Road C
East, is due for its annual review.
Recommended Action:
Motion to approve the CUP review for Cassia Senior Housing Facility, located at 1534 County Road
C East, and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
On October 28, 2019, the city council approved a conditional use permit to construct a 193,520-
square-foot senior housing facility on the subject property. The construction and overall site work is
nearly complete. There are open permits with the building division, and the property has a
temporary Certificate of Occupancy. However, these items are minor and expected to be completed
in the coming months. There are no concerns from staff regarding the progress of this project.
Council Packet Page Number 104 of 187
G7
Timeline/Previous Actions
October 28, 2019: The city council approved the CUP for constructing a senior housing facility on
the property.
October 26, 2020: The city council reviewed the conditional use permit and agreed to review it
again in one year.
Conclusion:
Staff recommends approving the CUP review and reviewing again in one year to ensure overall site
compliance.
Reference Information
Site Description
Site Size: 17.15 Acres
Surrounding Land Uses
North: Single-Dwelling Residential
South: City Park/Religious Facility
East: Single-Dwelling Residential/City Fire Station
West: Single-Dwelling Residential/Bruce Vento Trail
Planning
Existing Land Use: High-Density Residential
Existing Zoning: Planned Unit Development
Attachments:
1. Overview Map
2. City Council Minutes, Dated October 28, 2019
Council Packet Page Number 105 of 187
G7, Attachment 1
Council Packet Page Number 106 of 187
G7, Attachment 2
Council Packet Page Number 107 of 187
G7, Attachment 2
Council Packet Page Number 108 of 187
G7, Attachment 2
Council Packet Page Number 109 of 187
G8
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Superior Landscape and Irrigation, 2714
and 2730 Highwood Avenue
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The conditional use permit for Superior Landscape and Irrigation, located at 2714 and 2730
Highwood Avenue, is due for its annual review.
Recommended Action:
Motion to approve the CUP review for Superior Landscape and Irrigation, located at 2714 and 2730
Highwood Avenue, and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
On March 14, 2022, the city council approved a conditional use permit allowing a landscape and
irrigation company to operate on the subject property. The CUP allows for outdoor storage of
landscaping materials, equipment, vehicles, and fuel tanks related to the business operation. The
company began operating on the site this year, and the owner has made some exterior landscaping
improvements.
Council Packet Page Number 110 of 187
G8
Staff conducted an inspection and met with a representative on-site to review the required
conditions on the CUP. There have been pool liners and temporary signage in areas that have not
been reviewed or approved. A few items still need to be completed, as outlined below. Staff is
working with the owner to bring the site into compliance.
Pool liners have been stored outside and are required to be either entirely screened, stored
in an enclosure, or stored off-site. The applicant indicated they are working to find a different
location off-site to store the pool liners. Staff had communicated that the pool liners were not
reviewed or approved when the CUP was initially issued for the business, and if they wish to
have the liners on site, the CUP must be amended.
The trash receptacles are not screened. The owner still needs to install a trash enclosure
meeting code requirements.
The owner must obtain sign permits for temporary and permanent signs as required.
Timeline/Previous Actions
March 14, 2022: the city council approved a conditional use permit allowing a landscape and
irrigation company to operate on the subject property.
Conclusion:
Staff recommends approving the CUP review and reviewing again in one year to ensure overall site
compliance.
Reference Information
Site Description
Site Size: 2.7 Acres
Surrounding Land Uses
North: Vacant Land/Residential
South: 494 Interstate
East: 494 Interstate
West: Single-Dwelling Residential
Planning
Existing Land Use: Commercial
Existing Zoning: Commercial
Attachments:
1. Overview Map
2. City Council Minutes, Dated March 14, 2022
Council Packet Page Number 111 of 187
G8, Attachment 1
Overview Map - 2714 & 2730 Highwood Avenue
January 25, 2022
City of Maplewood
Legend
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I
0190
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Source: City of Maplewood, Ramsey County
Council Packet Page Number 112 of 187
G8, Attachment 2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 14, 2022
Held Remotely Via Conference Call
Meeting No. 06-22
J.NEW BUSINESS
1.Conditional Use Permit Resolution, Superior Landscape and Irrigation, 2714
and 2730 Highwood Avenue
Community Development Director Thomson gave the staff report. Leslie Racine, broker
for the property, answered questions of the council.
Councilmember Juenemann moved to approve a conditional use permit resolution for a
proposed landscaping company to operate at 2714 and 2730 Highwood Avenue.
Resolution 22-03-2055
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as
follows:
Section 1. Background.
1.01 Shawn Racine, on behalf of Superior Landscape and Irrigation, has
requested approval of a conditional use permit to allow for the operation
of a landscaping company on the property.
1.02 The property is located at 2714 and 2730 Highwood Avenue and is legally
described as:
Parcel 1: Lots 2, 3 and 4, Carver Lots, Ramsey County, Minnesota.
And That part of Lots 1, 5 and 6, Carver Lots, and that part of the North
165 feet of the East 264 feet of the West 289 feet of the East Half of the
Northeast Quarter of the Southeast Quarter of Section 13, Township 28,
Range 22, Ramsey County, Minnesota which lies Northwesterly of the
Northwesterly right-of-way line of Interstate Highway No. 494 and which
lies Easterly and Northeasterly of the following described line: Beginning
at the northeast corner of said Lot 1; thence on an assumed bearing of
South 00 degrees 18 minutes 41 seconds East along the east line of said
Lot 1 a distance of 286.96 feet to the Northwest corner of said Lot 5;
thence North 88 degrees 56 minutes 26 seconds East along the north line
of said Lot 5 a distance of 152.01 feet to said northwesterly right-of-way
line of Interstate Highway No. 494; thence South 38 degrees 10 minutes
19 seconds West along said right-of-way line a distance of 135.78 feet;
thence North 65 degrees 20 minutes 05 seconds West a distance of
269.08 feet; thence North 00 degrees 24 minutes 21 seconds West a
distance of 275.18 feet to an intersection with the westerly extension of
Council Packet Page Number 113 of 187
G8, Attachment 2
the north line of said Lot 1; thence North 88 degrees 53 minutes 25
seconds East along said north line and its westerly extension a distance
of 176.88 feet to the point of beginning. Excepting therefrom the following:
The East 114.28 feet of the West 264 feet of the North 165 feet of the
East Half of the Northeast Quarter of the Southeast Quarter of Section
13, Township 28, Range 22, and that part of the North 135 feet of Lot 1,
Carver Lots, lying easterly of the West 264 feet of the East Half of said
Northeast Quarter of the Southeast Quarter, all in Ramsey County,
Minnesota.
Parcel 2: The East 114.28 feet of the West 264 feet of the North 165 feet
of the East Half of the Northeast Quarter of the Southeast Quarter,
Section 13, Township 28, Range 22, and that part of the North 135 feet of
Lot 1, Carver Lots, lying Easterly of the West 264 feet of the East Half of
said Northeast Quarter of the Southeast Quarter, all in Ramsey County,
Minnesota.
PIN: 132822410053 and 132822410001
1.03 City Ordinance Section 44-512 (4) requires a Conditional Use Permit for
the interior storage or warehouses, the exterior storage, display, sale or
distribution of goods or materials.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage, water run-off, vibration,
general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected
street.
Council Packet Page Number 114 of 187
G8, Attachment 2
6.The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures,
water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the
site’s natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific Conditional Use Permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit request.
1. On February 15, 2022, the Planning Commission held a public
hearing. City staff published a hearing notice in the Pioneer Press
and sent notices to the surrounding property owners. The Planning
Commission gave everyone at the hearing a chance to speak and
present written statements. The Planning Commission recommended
that the City Council approve this resolution.
2. On March 14, 2022, the City Council discussed this resolution. They
considered reports and recommendations from the planning
commission and City staff.
Section 5. City Council
5.01 The City Council hereby approves the resolution. Approval is based on
the findings outlined in section 3 of this resolution. Approval is subject to
the following conditions:
1. All construction shall follow the approved plans, date-stamped
January 24, 2022. The director of community development may
approve minor changes.
2. A building permit will be required for the change of use from
residential to commercial (2714 Highwood) and the building will need
to be brought up to meet the current requirements for this new
use. All requirements of the Building Code must be achieved.
3. The proposed outdoor storage of materials shall be properly
contained and protected per Minnesota Pollution Control Agency
requirements to prevent the materials from washing away during
storm events. Additional details shall be provided to the Public Works
Council Packet Page Number 115 of 187
G8, Attachment 2
Department on the proposed 500 gallon fuel storage tanks. These
tanks shall meet all state and local requirements.
4. The applicant will ensure the building complies with the Fire Code
per the 2020 MNSFC as required. The same will be required for the
fueling request. The applicant shall provide drawings to the Fire
Department illustrating locations for the fuel tanks as well as cut
sheet regarding the tanks and spill containment.
5. The proposed construction must be substantially started within one
year of council approval or the permit shall become null and void.
6. All signage must meet the City’s sign ordinance and be approved
with a separate sign permit.
7. The applicant shall comply with all city ordinance requirements for
screening of mechanical equipment, trash enclosures, and parking
areas.
8. The city council shall review this permit in one year.
9. Landscaping materials shall not be stored between the buildings
located at 2714 and 2730 Highwood Avenue and the adjacent streets
(Century Avenue and Highwood Avenue).
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
Council Packet Page Number 116 of 187
G9
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM:
Local Lawful Gambling Permit for the Church of the Presentation of the
Blessed Virgin Mary, 1725 Kennard Street, November 11, 2023
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
A request for a Local Lawful Gambling permit has been submitted by the Church of the
Presentation of the Blessed Virgin Mary. Approval of the request would allow lawful gambling
activity to be conducted during the church’s Minicad fundraiser, held November 11, 2023.
Recommended Action:
Motion to approve the Local Lawful Gambling permit for the Church of the Presentation of the
Blessed Virgin Mary for November 11, 2023.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: na
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12.
Background:
Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166.
MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from
state licensing requirements.
Attachments:
None
Council Packet Page Number 117 of 187
G10
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM:
Local Lawful Gambling Permit for the Church of the Presentation of the
Blessed Virgin Mary, 1725 Kennard Street, November 18, 2023
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
A request for a Local Lawful Gambling permit has been submitted by the Church of the
Presentation of the Blessed Virgin Mary. Approval of the request would allow lawful gambling
activity to be conducted during the church’s Turkey Bingo fundraiser, held November 18, 2023.
Recommended Action:
Motion to approve the Local Lawful Gambling permit for the Church of the Presentation of the
Blessed Virgin Mary for November 18, 2023.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: na
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12.
Background:
Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166.
MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from
state licensing requirements.
Attachments:
None
Council Packet Page Number 118 of 187
G11
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Mychal Fowlds, IT Director
PRESENTER:Mychal Fowlds, IT Director
AGENDA ITEM: Payment for Tyler Enterprise ERP Yearly Subscription
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
In 2022 the Finance Department chose Tyler Enterprise ERP (formally MUNIS) as the software
application to replace Eden System. Tyler Enterprise ERP is used for all Finance functions. This
item is to approve the yearly subscription payment for Tyler Enterprise ERP.
Recommended Action:
Motion to approve payment for Tyler Enterprise ERP yearly subscription.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $78,453.90.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Tyler Enterprise ERP provides many new tools that will increase staff efficiency.
Background:
In 2022 the City Council approved agreement with Tyler Technologies which allowed staff to
proceed with transitioning from Eden Systems to Tyler Enterprise ERP (formally MUNIS). At that
time the City’s financial software package, Eden Systems, was 22 years old and was no longer
supported. Shortly after that item was approved City Finance staff began the implementation
process for Enterprise ERP. The Finance Department is nearing completion on the implementation
and is scheduled to go-live with the software in October of 2023.
Attachments:
1.Tyler Technologies invoice
Council Packet Page Number 119 of 187
G11, Attachment 1
Council Packet Page Number 120 of 187
G11, Attachment 1
Council Packet Page Number 121 of 187
G12
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
AGENDA ITEM:
Resolution for Reduction of Retainage on Existing Construction Contract,
McMenemy Street Improvements, City Project 21-02
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
T.A. Schifsky and Sons, Inc. has requested the City reduce the amount of retainage held on the
McMenemy Street Improvement Project construction contract from 5.0% to 3.0% due to the
contract work being completed. City Council will consider approving the attached resolution for
reduction of retainage on this existing construction contract.
Recommended Action:
Motion to approve the attached resolution for reduction of retainage on existing construction
contract for the McMenemy Street Improvements, City Project 21-02.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $4,961,956.45.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: This proposed reduction of retainage will
reduce held retainage from $248,097.82 to $148,858.69. No adjustments to the approved budget
are necessary at this time.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This infrastructure improvement project was previously identified in the City’s Capital Improvement
Plan and included the reconstruction of McMenemy Street between Larpenteur Avenue and County
Road B.
Council Packet Page Number 122 of 187
G12
Background
On May 29, 2022, the City Council awarded a construction contract to T.A. Schifsky and Sons, Inc.
for the McMenemy Street Improvements, City Project 21-02, in the amount of $5,142,341.08.
The project included the full reconstruction of McMenemy Street, the installation of concrete curb
and gutter, replacement of the water mains, improvements to the sanitary sewer system, the
expansion of the storm sewer system, and the installation of an 8-foot wide multi-use porous
asphalt trail along the east side of McMenemy Street.
The contractor, T.A. Schifsky and Sons, Inc., has completed the construction contract work, with
punch-list items left to complete. A reduction in contract retainage from $248,097.82 to $148,858.69
is justified at this time based upon the amount of completed work.
Attachments
1.21-02Project Location Map
2.Letter from Park Construction Co. Requesting a Portion of Retainage be Released
3.Resolution for Reduction of Retainage on Existing Construction Contract
Council Packet Page Number 123 of 187
G12, Attachment 1
Council Packet Page Number 124 of 187
G12, Attachment 2
Council Packet Page Number 125 of 187
G12, Attachment 3
RESOLUTION
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
MCMENEMY STREET IMPROVEMENTS, CITY PROJECT 21-02
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement
Project 21-02, McMenemy Street Improvements, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has completed the project construction
contract work, with only minor items remaining.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.A reduction in retainage on the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5.0% to 3.0%
th
Adopted by the Maplewood City Council on this 28 day of August, 2023.
Council Packet Page Number 126 of 187
G13
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Director of Public Works / City Engineer
PRESENTER:
Steven Love
AGENDA ITEM: Resolution Directing Final Payment and Acceptance of Project, Parkway
Drive Improvements,City Project 21-09
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The contractor, Bituminous Roadways, Inc., has completed the project improvements for the
Parkway Drive Improvements, City Project 21-09. City staff have reviewed the work and deemed it
acceptable. The contractor has submitted all final project documents required for final acceptance
of the project. City Council direction for staff to process final payment and to accept the project is
done by resolution.
Recommended Action:
Motion to approve the attached resolution Directing Final Payment and Acceptance of Project for
the Parkway Drive Improvements, City Project 21-09.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $473,360.28
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The final contract amount, including
indirect costs, falls within the approved budget of $646,203.00. No adjustments to the approved
budget are needed at this time.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
This project was done in collaboration with SPRWS and Ramsey County to improve the
infrastructure in the area and meet the goals of each agency. This project included upgrades to the
City’s storm sewer system that services the townhome area, provide a new sidewalk connection to
the public transportation system, replacement of an existing watermain, and improvements to a
portion of Parkway Drive’s road surface.
Council Packet Page Number 127 of 187
G13
Background
The City Council previously awarded a construction contract to Bituminous Roadways, Inc. for the
Parkway Drive Improvements, City Project 21-09, in the amount of $473,360.28. The project
improvements included upgrades to the City’s storm sewer system, a new sidewalk along a portion
of Parkway Drive and Larpenteur Avenue, replacement of existing watermain, and improvement to
a portion of Parkway Drives’ road surface. The final construction cost of $473,360.28 came in
under the original contract amount by approximately $12,450. No changes to the approved budget
are recommended at this time.
Attachments
1.Final Payment Application
2.Resolution Directing Final Payment and Acceptance of Project, Parkway Drive
Improvements, City Project 21-09
Council Packet Page Number 128 of 187
G13, Attachment 1
8.22.3134
Council Packet Page Number 129 of 187
G13, Attachment 1
Council Packet Page Number 130 of 187
G13, Attachment 1
Council Packet Page Number 131 of 187
G13, Attachment 1
PAYMENT HISTORY
Payment
PaymentApplication
DateAmount
Payment No.End-Date
19/30/202210/4/202216,298.86$
211/1/202211/7/2022$379,217.29
312/2/202212/9/202252,143.97$
47/10/20237/10/202325,700.16$
Total Payments:$473,360.28
Council Packet Page Number 132 of 187
G13, Attachment 2
RESOLUTION
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
PARKWAY DRIVE IMPROVEMENTS, CITY PROJECT 21-09
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Parkway Drive Improvements, City Project 21-09, and has let a construction contract,
and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Parkway Drive Improvements, City Project 21-09, is complete and recommends acceptance of
the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
City Project 21-09 is complete and maintenance of the improvements are accepted by the City;
the final construction cost is $473,360.28. Final payment to Bituminous Roadways, Inc. and the
release of any retainage or escrow is hereby authorized.
th
Adopted by the Maplewood City Council on this 28 day of August 2023.
Council Packet Page Number 133 of 187
G14
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman,City Manager
REPORT FROM:
Ryan Schroeder, Assistant Fire Chief
PRESENTER:
Michael Mondor, Fire and EMS Chief
AGENDA ITEM:PurchaseofSCBA Fill Station
Action Requested: Motion DiscussionPublicHearing
Ordinance Contract/Agreement Proclamation
Form of Action: Resolution
Policy Issue:
City Council approval is requested to approve the purchase of a Self Contained Breathing Apparatus
(SCBA) fill station.
Recommended Action:
Motion to approve the purchase of a SCBA fill station.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $32,738.92
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
CommunityInclusiveness Financial& Asset Mgmt Environmental Stewardship
Integrated Communication OperationalEffectiveness Targeted Redevelopment
Ensuring the Fire Department is able to return life safety equipment to an operational state.
Background
SCBAs are worn by firefighters to protect the lungs and face during emergency calls that present an
Immediate Danger to Life and Health (IDLH) environment. The SCBA contains a high pressure cylinder
of compressed air that the firefighters breathe, allowing them to work in hazardous environments.
Once an SCBA cylinder is used by a firefighter it must be refilled with clean breathable air.
Currently, the Maplewood Fire Department has an SCBA fill station at the North Station. In order to fill
SCBA bottles at the South Station, the mobile air truck is utilized. However, the mobile air truck has a
small fill station and does not have an air compressor; therefore, the mobile air truck must be transported
to the North Station to fill the onboard air tanks after filling SCBA bottles. An SCBA fill station at the
South Station will improve operational effectiveness by more efficiently returning SCBAs to a ready state.
Council Packet Page Number 134 of 187
G14
Staff applied for, and have been awarded with, a grant from the Federal Emergency Management
Agency (Resolution G6, March 13, 2023). The Assistance to Firefighter’s Grant will fund a portion of
the purchase of an SCBA fill station for the South Station. The value of the grant is $42,490.09. There
is a 10 percent cost match of $4,249.01, the cost match will be paid out of the fire department’s
operating budget.
Staff evaluated two SCBA fill station systems. Staff have been using an Arctic SCBA fill station at the
North Station since June of 2022. Staff have experienced several issues with the equipment which
have resulted in the equipment failing to operate and operating at a reduced capacity. The issues have
included oil consumption requiring monthly service, inconsistent air compressor activation, air leaks,
and adaptors failing. MacQueen Emergency quoted an Arctic SCBA fill station at $56,431.50.
Staff also evaluated a Bauer SCBA fill station. Bauer manufactures their own components and have an
industry leading 5-year warranty. In addition, the oil consumption of a Bauer system will not require
Maplewood staff to service the equipment each month. As a result, staff recommends the purchase of
the Bauer SCBA fill station. Alex Air Apparatus quoted a Bauer SCBA fill station at $70,980.00. The
awarded grant will reduce the amount to $32,738.92.
Attachments
1. SCBA Fill Station Quotation-MacQueen Emergency
2. SCBA Fill Station Quotation-Alex Air Apparatus
3. Memo
Council Packet Page Number 135 of 187
G14, Attachment 1
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Council Packet Page Number 136 of 187
G14, Attachment 1
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Council Packet Page Number 137 of 187
G14, Attachment 2
QUOTE
11897 Co. RD 87 SE
Alexandria, MN 56308 Date
Customer PO
Phone: 800-264-2320
7/17/2023
Fax: 320-763-9077
Email: orders@alexairapparatus.com
Web Site: www.alexairapparatus.com
BILL TOSHIP TO
Maplewood Fire DepartmentAlex Air Office
Prep for Install
Maplewood, MN
S.O. #Promise DateTermsSales Rep
Corey Thorson
STOCK PRICEPRICE
P.O.# QTYPART NUMBERDESCRIPTION
ORDER(Each)(Extended)
VAC13-E1Bauer Verticus 13scfm, 6000psi Compressor
1ORDER$36,985.00
$36,985.00
4-Stage, 10hp, 1420rpm, P2 Securus Filter
$41,912.00
Single Phase 230v
Enclosed Design-Sound Deadening System
CFS5.5-3SPACKAGEBauer 3-Position Fill Station w/ Base
1ORDER$16,600.00
$16,600.00
Dual Function Top Mount 4-Bank Cascade Panel
$18,808.00
Remote Fill Hose Connection, 6000psi Service
Adjustable Regulator, Isolation Valve
CSCD-6-6ISO Cascade System 6000psi (6 Cylinders)
1ORDER$13,995.00
$13,995.00
Includes Fittings, Hose Connections, Mounts
$14,375.00
SERVICEInstallation of Equiment, Mounting of Cylinders
1ORDER$1,400.00
$1,400.00
Labor, Travel, Misc Parts included
**Pricing Guaranteed Until August 31st at 16:00**
BAUER**Shipping Estimate**
1ORDER$2,000.00
$2,000.00
SHIPPING:
*CUSTOMERS THAT HAVE NOT PROVIDED TAX EXEMPT
FORMS WILL BE CHARGED APPLICABLE SALES TAX
Tax Rate
SUB:$70,980.00
*FREIGHT PREPAID & ADDED
TAX:
*F.O.B SHIPPING POINT
TOTAL:$70,980.00
*THIS IS NOT AN INVOICE Authorized Signature of Approval
Council Packet Page Number 138 of 187
G14, Attachment 3
MEMO
To:Michael Mondor, Fire and EMS Chief
From:Ryan Schroeder, Assistant Fire Chief
Date:August 22, 2023
Re:SCBA Fill Station
In 2021, Firefighter Hawthorne conducted an analysis on the Maplewood Fire Department’s Self
Contained Breathing Apparatus (SCBA) fill station situation and provided her results with the
Situation, Background,Analysis, Recommendation (SBAR) communication model.In a memo dated
November 17, 2021, Firefighter Hawthorne submitted the results of her analysis to Assistant Fire
Chief Conway. The body of the memo is below:
The purpose of this memo is to provide an SBAR report on the purchasing of Self-Contained Breathing
Apparatus (SCBA) cascade fill systems for the north and south fire stations.
Situation:
The most important part of a firefighter’s respiratory protectionequipmentis the air quality
contained in the SCBA cylinder. Accomplishing a high level of air quality ultimately comes down to
the fill station. With the new North Fire Station building, it will be necessary for the city to purchase
a system for filling SCBA tanks with the highest air qualitypossiblein the most efficient manner.
Additionally, the South Fire Stationdoes not have a cascade system, which requires coordinating the
movement of apparatus in need of servicing to travel to the North Fire Station.
Several organizationspromulgate standards that influenceSCBA fill stations and containment units.
These include the National Fire Protection Association (NFPA 1989: Standard on Breathing Air Quality
for Emergency Services Respiratory Protection, 2008 and NFPA 1500: Standard on Fire Department
Occupational Safety and Health Program); the Occupational Safety and Health Administration; UL;
and the Compressed Gas Association. Therefore, the SCBA fill stations purchased shall complywith
all applicable NIOSH, NFPA, OSHA, and CGA standards and guidelines.
CityofMaplewood
FireDepartmentOffice 651-249-2800
1530 County Road C Ewww.maplewoodmn.gov
Maplewood, MN 55109
Council Packet Page Number 139 of 187
G14, Attachment 3
The Maplewood Fire Department has secured two bids in support of meeting operational needs for
SCBA servicing. The submitting companies are Alex Air Apparatus and MacQueen Emergency
Equipment. Thisreport willprovide information foreach system, including the preferred cascade
system to purchase.
Background:
Eachbid submitted mustmeetthe minimum requirements for acompressor, fill station, and cascade
system capable of safely filling the department’s 4500psi SCBA bottles. The successful bidder agrees
to provide, at their own expense, a factory-trained instructor for such time as the compressor, fill
station, and cascadesystem assembly shall require complete instruction in the operation and
maintenance of the unit. The successful bidder must be a sales distributor, authorized by the
manufacturer, to sell and maintain the equipment specified herein. The SCBA fill station shall comply
with applicable NIOSH, NFPA, OSHA, and CGA standards and guidelines.
Assessment:
Alex AirApparatus: North Station
Bauer Legacy 13 Open Design 6000psi Compressor$21, 995.00
13 scfm, 4-stage, 10hp, & three phase
Bauer three-position fill Station with dual function panel, fill controls, inlet $14, 705.00
pressure gauge adjustable regulator, regulated pressure gauge, and fill
pressure gauge/remote fill
Bauer 6000psi UN/ISO cascade cylinders with UniStrut(includes 6 $9, 995.00
cylinders)
Sub$46, 695.00
Installation$3,500.00
Service Contract$1, 344.00
Full Service Plus contract includes annual oil and oil filter change, annual
air purification filter change, quarterly air quality testing, labor & travel
costs, and priority status on down compressor
Shipping$1, 975.00
Tax$0.00
Total$53, 514.00
Council Packet Page Number 140 of 187
G14, Attachment 3
Termsfor Payment: N30
Alex AirApparatus: South Station
Bauer Legacy 13 Open Design 6000psi Compressor$21, 995.00
13 scfm, 4-stage, 10hp, & three phase
Bauer three-position fill Station with dual function panel, fill controls, inlet $14, 705.00
pressure gauge adjustable regulator, regulated pressure gauge, and fill
pressure gauge/remote fill
Bauer 6000psi UN/ISO cascade cylinders with UniStrut (includes 6 $9, 995.00
cylinders)
Sub$46, 695.00
Installation$3500.00
Service Contract$1, 344.00
Full Service Plus contract includes annual oil and oil filter change, annual
air purification filter change, quarterly air quality testing, labor & travel
costs, and priority status on down compressor
Shipping$1, 975.00
Tax$0.00
Total$53, 514.00
Termsfor Payment: N30
MacQueen Emergency Equipment: (North and South Stations-Each)
ARCTICcompressor model E4-10A6E1 with CO monitor, 4 stage, 6000psi, $20, 703.38
10hp, 14CFM, single-phase electric motor, sound suppressing cabinet.
Includes filter system to process 24,000 cuft., magnetic starter, auto drain
system, gauge panel, high-pressure switch, and electronic CO monitor
ARCTICCompressor triple position fillstationwith controls5500psi$8, 871.78
ARCTIC Compressor 6000PSI UN storage cylinders (6 total)$7,242.24
ARCTIC Compressor CGA-702 N&N W/JIC Elbows (includes 6 elbows)$299.52
Council Packet Page Number 141 of 187
G14, Attachment 3
ARCTIC Compressor Unistrut & Clamps Wall Mount System (1 Clamp/per 6 $245.73
Cylinder System)
Misc Plumbing$75.00
Air Quality Test$140.00
Sub$37, 577.65
Installation$1,041.25
Service Contract$2995.00
Shipping$1, 040.00
Tax$0.00
Total$42, 653.90
NOTE: A licensed electrician must perform electrical hookups; cost not included in either bid.
Recommendation:
Based on the information provided in this report, the recommendation is that Alex Air Apparatusbe
chosen to install complete cascade fill systems at both the North and South fire stations. The
rationale for this selection is as follows:
1)The bid meets the standards and guidelines set by NIOSH, NFPA, OSHA, and CGA.
2)Bauer has a two-year full coveragewarranty withan extra threeyears on the compressor
block.
3)Bauer is known worldwide as the innovator of breathing air compressors, and is the same
product theMaplewood Fire Department has been using for over 20 years.
4)Service is performed by factory-trained personnel with 24-7 customer support.
5)Bauer compressor blocks are made of aluminum-magnesium alloy compared to all others
that are made of castiron. Aluminum dissipates heat better, leading to a lower cost of
ownership over the life of the system.
6)Bauer uses a force-feed lubrication directly to the final stage piston, ensuring lubrication
moments after startup.
7)Basic maintenance can be accomplished with minimum tools.
8)Bauer blocks require a valve inspection at 2000 hours compared to the competition that
requires valve replacement every 500 hours. This is a direct result of using cast iron blocks
that hold heat.
Due to the price difference, staff purchased an Arctic SCBA fill station from MacQueen Emergency
for the North Fire Station. The Arctic SCBA fill station was installed on an approximate date ofJune,
2022. Staff have been utilizing the Arctic fill station for overone year and have experienced
numerous issues. The issues include the following:
Council Packet Page Number 142 of 187
G14, Attachment 3
SCBA adapters have loosened, fallen off, and wires have frayed.
Multiple air leaks have been identified and repaired.
Inaccurate pressure gauges.
Inconsistent air compressor activation.
Oil consumption combined with a sensitive oil level gauge requires Maplewood staff to
perform service on the air compressor each month. Maplewood staff document oil levels and
top off the oil each month. Note: Bauer air compressors do not require Maplewood staff to
perform monthly service.
The listed issues have resulted in unacceptable delays in returning life safety equipment to an
operational state. As a result, I recommend the purchase of a Bauer SCBA fill system for the South
Station.Updated quotations and grant information are below:
Alex Air Apparatus quoted a Bauer SCBA fill station at $70,980.00.
MacQueen Emergency quoted an Arctic SCBA fill station at $56,431.50.
The Assistance to Firefighter’s Grant awarded fromthe Federal Emergency Management
Agency(Resolution G6, March 13, 2023) willfund a portion ofthepurchaseof an SCBA fill
station for the South Station.The value of the grant is $42,490.09. There is a 10 percent cost
match of $4,249.01.
Therefore, the cost ofa Bauer SCBA fill station after the grant is applied is $32,738.92.
Council Packet Page Number 143 of 187
G15
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Audra Robbins, Parks and Recreation Manager
Carole Gernes, Natural Resources Coordinator
PRESENTER: Carole Gernes
AGENDA ITEM: Resolution to Accept Prairie Farm Bench Donation from Char Brooker and
Gene Mammenga
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/AgreementProclamation
Policy Issue:
Char Brooker and Gene Mammenga would like to make a donation for the installation of a new
bench with a bronze plaque at Prairie Farm Preserve.
Recommended Action:
Motion to approve the resolution accepting a donation in the amount of $1,046.30 from Char
Brooker and Gene Mammenga for a new bench with bronze plaque at Prairie Farm Preserve.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,046.30
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: donation
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This donation will cover the cost of a new bench plaque, providing updated family information.
Background
Char Brooker and Gene Mammenga wish to make a donation for installation of a new bench with a
bronze plaque at Prairie Farm Preserve. They have walked there for many years, monitored
bluebird houses and feel a bench near the middle of the trail would be a good location to view the
splendid prairie restoration. They are donating $1,046.30 to cover the cost of a new bench, plaque
and shipping costs.
Attachments
1.Resolution Accepting Donation
Council Packet Page Number 144 of 187
G15, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ____
RESOLUTION TO ACCEPT PRAIRIE FARM BENCH DONATION FROM CHAR BROOKER AND
GENE MAMMENGA
WHEREAS the City of Maplewood and the Parks and Natural Resources Department has
received a donation of $1,046.30 for a park bench with plaque from Char Brooker and Gene
Mammenga;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Natural Resources Department to accept this donation.
Adopted this 28th day of August, 2023.
_________________________________
Marylee Abrams, Mayor
ATTEST:
________________________________
Andrea Sindt, City Clerk
Council Packet Page Number 145 of 187
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 146 of 187
J1
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM:
Resolution for a Lawful Gambling Premises Permit for Foxhole Bingo
Lounge, 1734 Adolphus Street N, Suite 1
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
A request for a Lawful Gambling Premises permit has been submitted by Hill-Murray Father’s Club.
Approval of the request would allow lawful gambling activity (bingo) to be conducted at Foxhole
Bingo Lounge, 1734 Adolphus Street N, Suite 1, on an ongoing basis.
Recommended Action:
Motion to approve the resolution for a lawful gambling premises permit for Hill-Murray Father’s Club
to conduct bingo at Foxhole Bingo Lounge, 1734 Adolphus Street N, Suite 1.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Approval and issuance of a Premises permit is done by the Minnesota Gambling Control Board;
however, before the Board will review an application, Council approval of the activity is required per
MN §349.213 subd. 2.
Background:
Hill Murray Father’s Club is a non-profit organization dedicated to the Hill-Murray School, its
students and the community, and exists to create a strong relationship between Hill-Murray parents,
faculty, and administration. The organization promotes the shared responsibilities between parents
and teachers in a student’s education, in addition to educational and social activities that benefit
Council Packet Page Number 147 of 187
J1
Hill-Murray School. The organization has been in existence 1993 The organization currently
conducts lawful gambling at Crooked Pint, 1734 Adolphus Street N.
For the purposes of this application, a background investigation has been conducted on the
organization’s designated gambling manager: Michael Oscarson.
Attachments:
1. Resolution for a Lawful Gambling Premises Permit
Council Packet Page Number 148 of 187
J1, Attachment 1
RESOLUTION ______
LAWFUL GAMBLING PREMISES PERMIT FOR
HILL-MURRAY FATHER’S CLUB AT FOXHOLE BINGO LOUNGE
WHEREAS, Hill-Murray Father’s Club has submitted an application to the City of Maplewood
requesting City approval of a Lawful Gambling Premises permit application, to be used at Foxhole
Bingo Lounge, 1734 Adolphus Street N, Suite 1, Maplewood, MN;
WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a
premises permit;
BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit
for lawful gambling is approved for Hill-Murray Father’s Club to conduct gambling activities (bingo)
at Foxhole Bingo Lounge., 1734 Adolphus Street N, Suite 1, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board
approve said permit application as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, MN, be forwarded to the Gambling Control Board for their approval.
Council Packet Page Number 149 of 187
J2
CITY COUNCILSTAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Former Venburg Tire Building Addition, 3001 Highway 61
a.Conditional Use Permit Amendment and Setback Variance Resolution
b.Design Review Resolution
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Gries Architectural Group, on behalf of Maplewood Toyota, proposes a 2,400-square-foot
building addition at 3001 Highway 61. This building addition would add a photo booth and
service bays to the existing building, which provides overflow vehicle maintenance service for
Maplewood Toyota – located approximately 0.3 miles south. This property is for internal use
only; no general public or customers will be on-site. To move forward, the applicant needs city
council approval of a conditional use permit amendment, a building setback variance, and design
review.
Recommended Action:
a.Motion to approve a resolution for a conditional use permit amendment and setback
variance approving a building addition at 3001 Highway 61.
b.Motion to approve a resolution for design review approving a building addition at 3001
Highway 61.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The city deemed the applicant’s application complete on August 1, 2023. The initial 60-day review
deadline for a decision is September 30, 2023. As stated in Minnesota State Statute 15.99, the city
is allowed to take an additional 60 days if necessary to complete the review.
Council Packet Page Number 150 of 187
J2
Background:
Conditional Use Permit Amendment
Article II, Section 44-637 of the city code requires a conditional use permit to operate a motor
vehicle maintenance garage and to construct a building closer than 350 feet to an adjacent
residential district within the light manufacturing (M-1) district. In 2004, the city council approved a
CUP allowing Venburg Tire to construct the existing building and operate a motor vehicle
maintenance garage. Since that time, Maplewood Toyota has purchased this building and is
proposing a building addition that would add a photo booth and service bays to the existing building.
Staff is unaware of any outstanding neighborhood concerns regarding the use of this property. Staff
did inspect this property and found that the site’s trash receptacles are not being kept within the
enclosure as required by ordinance. In addition, the building expansion will necessitate the removal
of the existing trash enclosure. The applicant should be required to submit a revised site plan
showing the location and design of the new required trash enclosure.
Staff also recommends that the applicant be required to provide additional screening along the west
property line. As part of the property’s 2004 approvals, screening was required on the west side of
the property. Still, as the vegetation has matured, it is not meeting the ordinance requirements of six
feet tall and 80 percent opaque to provide year-round screening. The applicant should be required
to provide a landscaping plan for staff approval that adds four coniferous trees near the west
property line.
Setback Variance
The proposed building addition will extend 60 feet westward from the existing building coming within
154 to the nearest residential property line. The addition requires a 196-foot variance. In 2004, the
city approved a 130-foot variance.
The site’s size and shape were dictated by the realignment of County Road D in the mid-2000s.
Staff is comfortable with the variance request as the proposal is in keeping with the spirit and intent
of the ordinance, and there are practical difficulties in making reasonable modifications to the site
that are related to the operation of this site.
Design Review
Building Elevations
The building addition is oriented towards the rear and will be constructed with insulated precast
concrete wall panels to match the existing building. No changes are proposed to the front elevation
of the building or the site’s circulation and access drives. While an existing light pole will be
replaced with building-mounted lighting, there will be no changes to the site’s overall photometric
plan – the applicant will continue to be required to meet the city’s lighting ordinance requirements.
As mentioned earlier in this report, the applicant must submit a landscape plan showing the addition
of four coniferous trees near the west property line.
Council Packet Page Number 151 of 187
J2
Department Comments
Engineering – Jon Jarosch
The applicant shall obtain a grading/erosion control permit, along with a storm sewer permit for the
proposed work. All conditions of these permits shall be met.
Building Official – Randy Johnson
The proposed building is required to meet the minimum requirements of the Minnesota State
Building Code.
Board and Commission Review
Community Design Review Board
August 15, 2023: The community design review board (CDRB) reviewed this project and
recommended approval. The CDRB added a condition requiring that either the building's existing
and proposed elevations be stained a single, matching color or the building addition be setback 12
inches south from the existing north building line.
Planning Commission
August 15, 2023: The planning commission held a public hearing, reviewed this project and
recommended approval.
Citizen Comments
Staff sent public hearing notices to the 87 surrounding property owners within 500 feet of the
proposed site and invited property owners to share their opinions about this proposal. Staff received
the following comments.
1.We have six condominiums. That face southeast, overlooking the Vanburg building. We feel
that any addition facing our condo's will take away from any view still left to us. When the
leaves disappear in the fall, what are we left with but the view of buildings. In our opinion,
this parcel of land is too small for an addition to this building. In addition, we will be losing,
much needed, existing green space. If necessary, they could build on the other side of the
building, closer to highway 61. (Mario Cocchiarella, 1256 County Road D East #102)
Reference Information
Site Description
Project Area: 2.14 acres
Existing Land Use: Motor Vehicle Maintenance Garage
Surrounding Land Uses
North: County Road D and Shopping Center
East: Highway 61
South: Maplewood Toyota Storage Lot
West: Townhomes
Planning
Council Packet Page Number 152 of 187
J2
Existing Land Use: Commercial
Existing Zoning: M1 – Light Manufacturing
Previous Approvals
On July 12, 2004, the city council approved the CUP for Venburg Tire. The council also approved a
variance to have less than a 350-foot setback from residential properly, a parking lot setback
variance, a lot division and design plans.
Attachments:
1.Conditional Use Permit Amendment and Setback Variance Resolution
2.Design Review Resolution
3.Overview Map
4.2040 Future Land Use Map
5.Zoning Map
6.Applicant’s Narrative
7.Site Plan
8.Building Elevation
9.Draft Community Design Review Board Minutes, August 15, 2023
10.Draft Planning Commission Minutes, August 15, 2023
11.Applicant’s Plans (separate attachment)
Council Packet Page Number 153 of 187
J2, Attachment 1
CONDITIONAL USE PERMIT AMENDMENT AND SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Gries Architectural Group, on behalf of Maplewood Toyota, has requested approval
of a conditional use permit amendment and a setback variance to construct a
building addition.
1.02 The applicant has also requested approval of a setback variance of 196 feet.
1.03 The property is located at 3001 Highway 61 and is legally described as:
PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of
the South· Half of the Northeast Quarter of Section 4, Township 29, Range 22,
Ramsey County, Minnesota, lying northerly of a line drawn from a point on the east
line of said Northeast Quarter of Section 4 distant 235.77 feet south of the northeast
corner of said South Half of the Northeast Quarter of Section 4 to a point on the west
line of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4
distant 115 .53 feet south of the northwest corner of said east 500.00 feet of the
South Half of the Northeast Quarter of Section 4.
Section 2. Standards.
2.01 City Ordinance Section 44-637 requires a Conditional Use Permit for motor vehicle
maintenance garages and buildings closer than 350 feet to an adjacent residential
district.
2.02 City Ordinance Section 44-512(8) requires auto maintenance garages have a 350-
foot setback from any property the city is planning for residential use.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1.The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding
area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
Council Packet Page Number 154 of 187
J2, Attachment 1
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which states
a variance may be granted from the requirements of the zoning ordinance when: (1)
the variance is in harmony with the general purposes and intent of this ordinance; (2)
when the variance is consistent with the comprehensive plan; and (3) when the
applicant establishes that there are practical difficulties in complying with the
ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the
need for a variance is caused by circumstances unique to the property, not created
by the property owner, and not solely based on economic conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the specific variance standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering these conditional use
permit amendment and setback variance requests.
1. On August 15, 2023, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2. On August 28, 2023, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
(additions are underlined and deletions are crossed out):
1. All construction shall follow the site plan that the city stamped February 3, 2004
August 1, 2023. The Director of Community Development may approve minor
changes.
Council Packet Page Number 155 of 187
J2, Attachment 1
2. The proposed construction must be substantially started, or the proposed use
utilized within one year of council approval, or the permit shall become null and
void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
ape plan, prior to the issuance of a
4. The applicants shall submit a revised landsc
building permit, providing four additional a six foot tall and 80 percent opaque
landscaped coniferous trees as screening for the abutting property to the west as
required by the code.
5. The applicants shall sign a maintenance agreement with the owners of Gulden's
and the city for the upkeep of the private roadway. A copy of any executed
amendments to the maintenance agreement between the 2999 and 3001
Highway 61 properties shall be submitted to the city.
6. Outdoor tire storage is not allowed by this permit. All tiresauto parts and non-
operable vehicles shall be kept inside the building or within a screening
enclosure. Operable vehicles are permitted to be kept in the parking lot within
marked parking spaces.
7. The potential for excessive noise from this business is a concern of neighbors.
The operator shall take care to keep doors closed to prevent nuisance noise from
affecting residential neighbors. The city council shall review this during its
periodic reviews of this permit. The city shall notify the operator of complaints for
corrections should there be noise problems.
8. The property owner shall keep all trash receptacles on site inside the required
enclosure.
__________ by the City Council of the City of Maplewood, Minnesota, on August 28, 2023.
Council Packet Page Number 156 of 187
J2, Attachment 2
DESIGN REVIEWRESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Gries Architectural Group, on behalf of Maplewood Toyota has requested approval
design review to construct a building addition.
1.02 The property is located at 3001 Highway 61 and is legally described as:
PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of
the South· Half of the Northeast Quarter of Section 4, Township 29, Range 22,
Ramsey County, Minnesota, lying northerly of a line drawn from a point on the east
line of said Northeast Quarter of Section 4 distant 235.77 feet south of the northeast
corner of said South Half of the Northeast Quarter of Section 4 to a point on the west
line of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4
distant 115 .53 feet south of the northwest corner of said east 500.00 feet of the
South Half of the Northeast Quarter of Section 4.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
1.That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
2.That the design and location of the proposed development are in keeping with
the character of the surrounding neighborhood and are not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3.That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the design plans
date-stamped August 1, 2023. Approval is subject to the applicant doing the
following:
3.02
1.Obtain a conditional use permit amendment from the city council for this project.
Council Packet Page Number 157 of 187
J2, Attachment 2
2. Repeat this review in two years if the city has not issued a building permit for this
project.
3. All fire marshal, city engineer and building official requirements must be met.
4. The applicant shall obtain all required permits from the Ramsey-Washington
Metro Watershed District.
5. Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a. Submit a revised site plan showing the location and design of the required
trash enclosure.
b. Submit a landscape plan showing the addition of four coniferous trees near
the west property line.
c. Submit revised building elevations that show either the building's existing and
proposed elevations being stained a single, matching color or the building
addition being setback 12 inches south from the existing north building line.
d. The applicant shall provide the city with a cash escrow or an irrevocable letter
of credit for all required exterior improvements. The amount shall be 150
percent of the cost of the work.
6. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
7. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 of the
following year if occupancy of the building is in the fall or winter or within six
weeks of occupancy of the building if occupancy is in the spring or summer.
8. All work shall follow the approved plans. The director of community development
may approve minor changes.
ty Council of the City of Maplewood, Minnesota, on August 28, 2023.
__________ by the Ci
Council Packet Page Number 158 of 187
J2, Attachment 3
Overview Map - 3001 Highway 61
July 19, 2023
City of Maplewood
1244
1244
3042
1249
1243
1241
1251
3034
1247
1244
1248
1246
1240
3026
1243
1249
3018
1245
1244
1240
1275
3010
1275
1248
1242
1275
1275
1256
3002
1256
1256
2994
1245
1243
2986
1241
1247
1245
3001
3001
2978
1244
1246
1240
2970
1247
1243
2970
2999
1246
1245
1241
2993
2962
1244
1242
1248
1246
1247
2954
2951
2951
2946
2938
29302923
Legend
2922
!
I
2914
2911
0240
Feet
2911
2906
Source: City of Maplewood, Ramsey County
Council Packet Page Number 159 of 187
J2, Attachment 4
Future Land Use Map - 3001 Highway 61
July 19, 2023
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
Medium Density Residential
Commercial
Open Space
Park
P
0475
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 160 of 187
J2, Attachment 5
Zoning Map - 3001 Highway 61
July 19, 2023
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Multiple Dwelling (r3)
Planned Unit Development (pud)
Farm (f)
Open Space/Park
Light Manufacturing (m1)
P
0475
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 161 of 187
J2, Attachment 6
Council Packet Page Number 162 of 187
J2, Attachment 6
Council Packet Page Number 163 of 187
J2, Attachment 7
Council Packet Page Number 164 of 187
J2, Attachment 8
Council Packet Page Number 165 of 187
J2, Attachment 9
DRAFT MINUTES
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
6:00 P.M. Tuesday, August 15, 2023
City Hall, Council Chambers
1830 County Road B East
E.NEW BUSINESS
1.Design Review Resolution, Former Venburg Tire Building Addition, 3001 Highway
61
Michael Martin, Assistant Community Development Director, presented the Design Review
Resolution, Former Venburg Tire Building Addition, 3001 Highway 61, and answered questions
from the Board.
Steve Boerboon of SMB Construction addressed the board and answered questions
Boardmember Shankar moved to approve a resolution for design review approving a building
addition at 3001 Highway 61, as proposed by staff with friendly amendments underlined and in
bold, below:
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Gries Architectural Group, on behalf of Maplewood Toyota has requested
approval design review to construct a building addition.
1.02 The property is located at 3001 Highway 61 and is legally described as:
PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of the South·
Half of the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County,
Minnesota, lying northerly of a line drawn from a point on the east line of said Northeast Quarter
of Section 4 distant 235.77 feet south of the northeast corner of said South Half of the Northeast
Quarter of Section 4 to a point on the west line of said east 500.00 feet of the South Half of the
Northeast Quarter of Section 4 distant 115 .53 feet south of the northwest corner of said east
500.00 feet of the South Half of the Northeast Quarter of Section 4.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board make
the following findings to approve plans:
1.That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not impair
the desirability of investment or occupation in the neighborhood; that it will not
unreasonably interfere with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
Council Packet Page Number 166 of 187
J2, Attachment 9
2. That the design and location of the proposed development are in keeping with the
character of the surrounding neighborhood and are not detrimental to the harmonious,
orderly and attractive development contemplated by this article and the city's
comprehensive municipal plan.
3. That the design and location of the proposed development would provide a desirable
environment for its occupants, as well as for its neighbors, and that it is aesthetically of
good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the
site must be developed and maintained in substantial conformance with the
design plans date-stamped August 1, 2023. Approval is subject to the
applicant doing the following:
3.02
1. Obtain a conditional use permit amendment from the city council for this project.
2. Repeat this review in two years if the city has not issued a building permit for this project.
3. All fire marshal, city engineer and building official requirements must be met.
4. The applicant shall obtain all required permits from the Ramsey-Washington Metro
Watershed District.
5. Prior to the issuance of a building permit, the applicant shall submit for staff approval the
following items:
a. Submit a landscape plan showing the addition of four coniferous trees near the
west property line.
b. The applicant shall provide the city with a cash escrow or an irrevocable letter of
credit for all required exterior improvements. The amount shall be 150 percent of
the cost of the work.
6. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
7. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to public health, safety or
welfare.
Council Packet Page Number 167 of 187
J2, Attachment 9
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
8. All work shall follow the approved plans. The director of community development may
approve minor changes.
9. Applicant shall either stain the building's existing and proposed elevations a
single, matching color or setback the building addition 12 inches southward from
north building line.
Seconded by Chairperson Kempe Ayes – All
The motion passed.
This item will go to the city council on August 28, 2023
Council Packet Page Number 168 of 187
J2, Attachment 10
DRAFT MINUTES
MAPLEWOOD PLANNING COMMISSION
7:00 P.M. Tuesday, August 15, 2023
City Hall, Council Chambers
1830 County Road B East
E.PUBLIC HEARING
1.Conditional Use Permit Amendment and Setback Variance Resolution, Former
Venburg Tire Building Addition, 3001 Highway 61
Michael Martin, Assistant Community Development Director, presented the Conditional Use
Permit Amendment and Setback Variance Resolution, Former Venburg Tire Building Addition,
3001 Highway 61, and answered questions from the Commission.
Steve Boerboon of SMB Construction addressed the commission and answered questions.
Chairperson Arbuckle opened the public hearing.
There were no speakers for this item.
Chairperson Arbuckle closed the public hearing.
ed to approve a resolution for a conditional use permit amendment and
CommissionerYang mov
setback variance approving a building addition at 3001 Highway 61.
CONDITIONAL USE PERMIT AMENDMENT AND SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Gries Architectural Group, on behalf of Maplewood Toyota, has requested
approval of a conditional use permit amendment and a setback variance to
construct a building addition.
1.02 The applicant has also requested approval of a setback variance of 196 feet.
1.03 The property is located at 3001 Highway 61 and is legally described as:
PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of the South·
Half of the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County,
Minnesota, lying northerly of a line drawn from a point on the east line of said Northeast Quarter
of Section 4 distant 235.77 feet south of the northeast corner of said South Half of the Northeast
Quarter of Section 4 to a point on the west line of said east 500.00 feet of the South Half of the
Northeast Quarter of Section 4 distant 115 .53 feet south of the northwest corner of said east
500.00 feet of the South Half of the Northeast Quarter of Section 4.
Section 2. Standards.
Council Packet Page Number 169 of 187
J2, Attachment 10
2.01 City Ordinance Section 44-637 requires a Conditional Use Permit for motor vehicle
maintenance garages and buildings closer than 350 feet to an adjacent residential district.
2.02 City Ordinance Section 44-512(8) requires auto maintenance garages have a 350-foot
setback from any property the city is planning for residential use.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states
that the City Council must base approval of a Conditional Use Permit on the following nine
standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which states a
variance may be granted from the requirements of the zoning ordinance when: (1) the variance
is in harmony with the general purposes and intent of this ordinance; (2) when the variance is
consistent with the comprehensive plan; and (3) when the applicant establishes that there are
practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The
proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to
the property, not created by the property owner, and not solely based on economic conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the specific variance standards.
Council Packet Page Number 170 of 187
J2, Attachment 10
Section 4. City Review Process
4.01 The City conducted the following review when considering these conditional use permit
amendment and setback variance requests.
1. On August 15, 2023, the planning commission held a public hearing. The city staff
published a hearing notice in the Pioneer Press and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance
to speak and present written statements. The planning commission recommended
that the city council approve this resolution.
2. On August 28, 2023, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions
are underlined and deletions are crossed out):
1. All construction shall follow the site plan that the city stamped February 3, 2004 August
1, 2023. The Director of Community Development may approve minor changes.
2. The proposed construction must be substantially started, or the proposed use utilized
within one year of council approval, or the permit shall become null and void. The council
may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The applicants shall submit a revised landscape plan, prior to the issuance of a building
t, providing four additional a six foot tall and 80 percent opaque landscaped
permi
coniferous trees as screening for the abutting property to the west as required by the
code.
5. The applicants shall sign a maintenance agreement with the owners of Gulden's and the
city for the upkeep of the private roadway. A copy of any executed amendments to the
maintenance agreement between the 2999 and 3001 Highway 61 properties shall be
submitted to the city.
6. Outdoor tire storage is not allowed by this permit. All tires auto parts and non-operable
vehicles shall be kept inside the building or within a screening enclosure. Operable
vehicles are permitted to be kept in the parking lot within marked parking spaces.
7. The potential for excessive noise from this business is a concern of neighbors. The
operator shall take care to keep doors closed to prevent nuisance noise from affecting
residential neighbors. The city council shall review this during its periodic reviews of this
permit. The city shall notify the operator of complaints for corrections should there be
noise problems.
8. The property owner shall keep all trash receptacles on site inside the required enclosure.
Council Packet Page Number 171 of 187
J2, Attachment 10
Seconded by Commissioner Oszman Ayes – All
The motion passed.
This item will go to the city council on August 28, 2023.
Council Packet Page Number 172 of 187
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
3001
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would add a photo booth and service baysConditional Use Permit AmendmentDesign Review
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Maplewood Toyota is proposing a building addition: Requesting approval for:
B Highway 61¤¤
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
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Internal use onlySite currently was approved in 2004 for a CUP and setback variance for its auto service function
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Existing Car Repair ShopSite is guided Commercial Site is zoned Light Manufacturing
B3001 Highway 61¤¤¤
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
3001
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SiteÔs size and shape dictated by realignment of County Road DRequest is in keeping of the spirit and intent of the ordinance
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BHighway 61
The addition of the west side of the building will be 2,400 square feetAddition will extend 60 feet westward from existing building and previous setback variance approvalAddition requires
a 196-foot variance
¤¤¤
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
3001
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BHighway 61
The building addition is oriented towards rear and will be constructed insulated precast concrete wall panels to match the existing buildingNo changes are proposed to the front elevation
of the building
¤¤
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
3001
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BHighway 61
The applicant should be required to submit revised site plan showing location of new trash enclosure Also provide a landscaping plan for staff approval that adds four coniferous trees
near the west property line
¤¤
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
-
3001 Highway 61
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No speakers present
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Staff sent a public hearing notice to properties within 500 feetOne comment was received Ïincluded in report Planning Commission held Public Hearing
B Staff Review and Public Comment¤¤¤
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J2, Additional Attachment
3001 Highway 61
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Both groups recommended approval
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City Council, August 28, 2023 Staff recommends approval
CDRB and Planning Commission, August 15, 2023
B-Commission and Council Review / Staff Recommendation
¤¤¤
J3
CITY COUNCIL STAFF REPORT
Meeting Date August 28, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
David Anderson, Assistant City Attorney
PRESENTER:Ron Batty, City Attorney
Danette Parr, Community Development Director
AGENDA ITEM:
Resolution Ordering the Abatement of Conditions Creating a Hazardous
Property and Public Nuisance at 1145 Glendon St N
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The subject property (the “Property”), is located at 1145 Glendon Street North and contains a legal
residential dwelling, which, to the best of our knowledge, is presently unoccupied. According to tax
records, the property is owned by William Acree (the “Owner”). The City of Maplewood began
receiving complaints about the Property’s condition as early as 2007, and aerial images of the
Property show it has been maintained as a hazardous/nuisance property since at least 2015. Both
the front and back yards are overgrown with weeds, grass, and other foliage and contain an
unlawful accumulation of debris and rubbish, further detailed in the attached resolution.
To restore the Property to a safe, sanitary, and code-compliant condition, staff recommends that the
city council approve the attached resolution and order the abatement of the hazardous and
nuisance conditions on the Property. The resolution will authorize city staff and the city attorney to
initiate legal proceedings against the Property’s owner in an effort to make the Property safe and
bring it into compliance with state and local laws.
Recommended Action:
Motion to approve the Resolution Ordering the Abatement of Conditions Creating a Hazardous
Property and Public Nuisance at 1145 Glendon Street North.
The city attorney will be present to discuss the merits of the case, the proposed resolution, and
potential strategies moving forward. The need for confidentiality in discussing the initiation of such
legal proceedings outweighs the purposes of the open meeting law because of the intent to discuss
the city’s litigation strategy and potential options if litigation is initiated. For that reason, a motion
can be made to go into a closed session.
Council Packet Page Number 173 of 187
J3
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is Indeterminableand depends
on whether the property owner cooperates in the cleanup of the property. It is worth noting,
however, that the statutory and city code provisions authorizing these proceedings allow for the city
to recover enforcement costs via special assessments against the Property.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Code enforcement is a key function of city services and the use of abatement is a tool to compel
compliance.
Background:
This Property has been maintained in a hazardous condition by the Owner for several years. In
2018, City staff entered the property due to a water main breakage and performed a welfare check
based on the condition of the Property. The Property was found to be potentially hazardous and not
in compliance with City Code at that time. Subsequent to this encounter, the City imposed several
administrative citations and fines against the Owner for numerous code violations. The Owner did
not pay the fines and requested a hearing before the City’s Administrative Hearing Officer to contest
them. The Hearing Office upheld the citations and fines.
An administrative warrant was secured to examine the Property and was executed on June 26,
2023. Based on the conditions of the Property observed during the execution of the warrant, staff
has determined that the Property is hazardous, unsafe, and a public nuisance under state law and
the city code. The applicable statutory and city code references are specified in the recommended
resolution. Allowing the Property to remain in its current state presents significant health and safety
concerns not only to any occupants of the Property but also to others in the community due to the
negative impacts of maintaining a nuisance and hazardous property. The City has made multiple
attempts to gain compliance, and staff has now determined that the only way to effectively abate
the unlawful conditions at the Property is to initiate abatement proceedings pursuant to state law
and the city code.
A resolution has been prepared by the city attorney that (i) finds that the Property is both hazardous
and a public nuisance pursuant to state law and the city code; and (ii) authorizes staff and
consultants to serve an order on the owner that requires abatement of the unlawful conditions within
21 days by performing the following:
1. Remove unlawful accumulation of lawn ornaments and pots from the property;
2. Remove or properly store all inoperable or collectors’ vehicles, including, but not limited to,
those with flat tires;
3. Remove or properly store boat;
4. Remove all accumulation of appliances and other scraps from the property;
Council Packet Page Number 174 of 187
J3
5.Remove all accumulation of lawn and yard chemicals, pool chemicals, and other
potentially dangerous substances from the property and properly dispose of them;
6. Remove unlawful accumulation of lawn chairs, tables, umbrellas, and fire pits;
7. Remove any and all containers with standing water, excessive hoses, and extension
cords;
8. Remove unused extension cords, broken hoses, unusable grills;
9. Remove or store saws and other serrated tools, piles of gardening tools, and rusted
bicycles;
10. Remove broken items and rubbish from shed and secure shed;
11. Remove all vermin nests and conditions that encourage the creation of vermin nests;
12. Trim and/or remove all noxious weed and overgrown vegetation; and
13. Remove all additional rubbish and debris.
Should the owner fail to comply with the order, the city will initiate formal proceedings to request a
court order authorizing the city to abate the hazardous and nuisance conditions on the Property
pursuant to its legal authority to do so. The statutory and city code provisions authorizing
abatement proceedings allow for the city to recover enforcement costs related to this action via a
special assessment against the Property.
Depending on the level of cooperation from the owner after the order is served, the city may also
benefit from entering into an abatement agreement that will provide the owner an opportunity to
perform abatement on his own, without formal legal proceedings. The agreement would also
authorize the city to abate the hazardous conditions on the Property and assess the costs should
the owner fail to comply. Such an agreement, if negotiated, would be presented to the city council
for final approval before taking effect.
If the recommended resolution is adopted, the city attorney’s office will work with staff to initiate
abatement proceedings, with the ultimate goal of abating the conditions that make the Property both
hazardous and a public nuisance, including bringing a civil action pursuant to Minnesota Statutes,
chapter 463 and Maplewood City Code, chapter 18. City attorney Ron Batty will be present during
the meeting to answer any questions that the city council may have related to this matter. If the
council wishes to have a confidential conversation with the city attorney, they can make a motion to
go into a closed session.
Attachments:
1. Abatement Resolution and Order
2. Overview Map
3. Example Photos of Property, dated June 29, 2023
Council Packet Page Number 175 of 187
J3, Attachment 1
CITY OF MAPLEWOOD
RESOLUTION NO. _____
A RESOLUTION ORDERING THE ABATEMENT OF
CONDITIONS CREATING A PUBLIC NUISANCE AND HAZARDOUS
PROPERTY EXISTING AT 1145 GLENDON STREET NORTH
WHEREAS, the property located at 1145 Glendon St. North, legally described on Exhibit
A attached hereto (the “Subject Property”), contains a single-family dwelling and is located in the
city of Maplewood (the “City”); and
WHEREAS, the Subject Property is owned by William Acree(the “Owner”) and, to the
best of staff’s knowledge, is currently unoccupied; and
WH
EREAS, staff members of the City have conducted multiple physical inspections of
the exterior of the Subject Property, most recently on June 29, 2023, pursuant to a duly obtained
administrative search warrant; and
WHEREAS, during said inspections, thefollowing conditions were observed in the
exterior of the Subject Property: a boat on a trailer with a moldy cover, inoperable collectable
vehicles parked in driveway, broken electronics, plastic bins and buckets, buckets with stagnant
water, an unlawful accumulation of pots, unlocked cabinet of pool cleaning chemicals, containers
of lawn chemicals, an unlawful accumulation of lawn ornaments, an unlawful accumulation of
outdoor tables and outdoor chairs, shade umbrellas, hoses, extension cords, fire pits,grills with
mold and debris accumulation, vermin nests, unsecured saws and other serrated tools, overgrowth
of weeds, rusted bicycles, piles of gardening tools, indoor furniture, gazebos, two empty hot tubs,
an open shed full of broken items and debris, and other rubbish and debris; and
WH
EREAS, Minnesota Statutes, section 463.15, subdivision 3 defines a “hazardous
property” as “any property…, which because of inadequate maintenance, dilapidation, physical
damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public
safety or health;” and
WHEREAS,section 18-31(5) of the Maplewood City Code(the “City Code”)deems it a
public nuisance to accumulate rubbish, debris, and other offensive materials on property; and
WHEREAS, section 18-31(14) of the City Code deems it a public nuisance to use property
in any manner deemed by the city council to be a menace to the health of the inhabitants of the
city; and
WH
EREAS, section 18-31(8) of the City Code deems it a public nuisance to allow noxious
weeds on a property; and
WHEREAS,section 18-30(4) of the City Code deems it a public nuisance to use property
in any manner that depreciates the value of the property of the inhabitants of the City; and
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WHEREAS, section 18-33(3) of the City Code deems it a public nuisance to store or
accumulate explosives, inflammable liquids and other dangerous substances or materials on
property; and
WHEREAS, section 18-33(9) of the City Code deems it a public nuisance to permit or
maintain the outside storage of items such as but not limited to, barrels, vehicle parts, inoperable
machinery, equipment parts, household appliances, building materials, scrap metal, junk or similar
materials; and
WHEREAS, section 18-33(13) of the City Code deems it a public nuisance to maintain
dangerous, unguarded machinery, equipment or other property on private property in a manner
that may attract minor children; and
WHEREAS, section 44-17(j)(4)(e) requires that all vehicles parked or stored outside on
residential property in the City have current registration and be operable; and
WHEREAS, section 18-70 of the City Code deems it a nuisance to maintain any vehicle
in the city that is otherwise in violation of the City Code; and
WHEREAS, Minnesota Statute 168.10, Subd. 1(e) requires that collector vehicles stored
outdoors be screened from public view; and
WHEREAS, both Minnesota Statutes, section 609.74 and section 18-30 of the City Code
also deem it a public nuisance to maintain or permit a condition which unreasonably annoys,
injures or endangers the safety, health, morals, comfort, or repose of the public; and
WHEREAS, Minnesota Statutes, section 463.161and section 18-37 of the City Code
authorize the city council to order the owners of any hazardous property or nuisance property
within the City to correct or remove said conditions; and
WHEREAS, by letters dated and mailed on May 17, 2022, andMay 31, 2022, the City
notified the Owner of the hazardous conditions and other code violations addressed herein, as well
as the steps needed to correct the conditions; and
WHEREAS, the Owner was cited for maintaining many of the above-described conditions
at the Subject Property multiple times subsequent to the letters sent in May of 2022; and
WHEREAS, the Owner has notcorrected any of the unlawful conditions of the Subject
Property and said conditions still exist today; and
WHEREAS,Minnesota Statutes, section 463.161 et seq. authorizes a city to correct or
remove a hazardous condition of any hazardous property if the owner of record fails to do so after
a reasonable time and the district court enters a judgment sustaining the city’s order; and
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WHEREAS, also pursuant to section 18-37 of the City Code, the City Council may order
the abatement of a nuisance on any premises; and
WHEREAS, based on the information presented, the city council has determined that the
condition of the Subject Property constitutes a hazard and a nuisance in violation of both state law
and City Code and, therefore, should be abated.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood
as follows:
1. The city council adopts, as factual findings, all of the Recitals listed above.
2. The city councilfinds that thecondition of the Subject Property is hazardous, as defined
by Minnesota Statutes, section 463.15.
3. The city council also finds that the condition of the Subject Property constitutes a public
nuisance, as defined by both state lawand City Code, violates the aforementioned sections
of the City Code, and is a menace to the health of the inhabitants of the city.
4. The city attorney shall prepare an Abatement Ordersubstantially similar to that attached
hereto as Exhibit B.
5. The city attorney is authorized to take all necessary legal steps to effectuate service of this
Resolution and the corresponding Abatement Order in the manner required by state law
and City Code.
6. The city attorney and city staff are authorized to take all necessary legal steps to secure
compliance with the Abatement Order and to obtain authority to remove and abate the
hazardous conditions on the Subject Property by court order and collect and/or assess the
costs thereof against the Subject Property, as otherwise permitted by state law or City
Code.
Passed and duly adopted this _____ day of __________________, 2023, by the city council of the
city of Maplewood, Minnesota.
______________________________
Marylee Abrams, Mayor
ATTEST:
_________________________________
Andrea Sindt, City Clerk
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EXHIBIT A TO RESOLUTION
Legal Description
Lot 3, Block 3, Maple Greens 2nd Addition, Ramsey County, Minnesota
Abstract Property
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EXHIBIT B
Abatement Order
STATE OF MINNESOTADISTRICT COURT
COUNTY OF RAMSEYSECONDJUDICIAL DISTRICT
________________________________________ Case Type: Other Civil
In
the Matter of the Hazardous and Nuisance
PropertyLocated at 1145 Glendon Street North.,
Maplewood, Minnesota ORDER FOR ABATEMENT OF
HAZARDOUS PROPERTY
AND PUBLIC NUISANCE
________________________________________
TO: All owners, occupants, and all lienholders of record.
The city council of the city of Maplewood, Minnesota hereby orders that within 21 days of
service of this Order youabate the hazardous and nuisance conditions which exist on the property
located at 1145 Glendon Street North, in the city of Maplewood, Ramsey County,which property
is legally described on Exhibit A attached hereto.
The city of Maplewood, pursuant to Minnesota Statutes, sections 463.15 to 463.261, finds
that the condition of the property located at the above-referenced address, specifically a boat on a
trailer with a moldy cover, inoperable collectable vehicles parked in driveway, broken electronics,
plastic bins and buckets, buckets with stagnant water, an unlawful accumulation of pots, unlocked
cabinet of pool cleaning chemicals, containers of lawn chemicals, an unlawful accumulation of
lawn ornaments, an unlawful accumulation of outdoor tables and outdoor chairs, shade umbrellas,
hoses, extension cords, fire pits, grills with mold and debris accumulation, vermin nests, unsecured
saws and other serrated tools, overgrowth of weeds, rusted bicycles, piles of gardening tools,
indoor furniture, gazebos, two empty hot tubs, an open shed full of broken items and debris, and
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other rubbish and debris constitutes a hazardous property within the meaning of Minnesota
Statutes, section 463.15, subdivision 3.
The city of Maplewood, pursuant to chapter 18of the Maplewood City Code, along with
Minnesota Statutes, sections 145A.05, subdivision 9 and 609.74, finds that the property located at
the above-referenced address also constitutes a public nuisance.
Pursuant to the above-referenced statutes and ordinances, it is hereby ORDERED that you
abate the hazardous property conditions within 20 days of the date of service of this Order by
completing the following:
1. Remove unlawful accumulation of lawn ornaments and pots from the property;
2. Remove or properly store all inoperable or collectors’ vehicles, including, but not
limited to, those with flat tires;
3. Remove or properly store boat;
4. Remove all accumulation of appliances and other scraps from the property;
5. Remove all accumulation of lawn and yard chemicals, pool chemicals, and other
potentially dangerous substances from the property and properly dispose of them;
6. Remove unlawful accumulation of lawn chairs, tables, umbrellas, and fire pits;
7. Remove any and all containers with standing water, excessive hoses, and extension
cords;
8. Remove unused extension cords, broken hoses, unusable grills;
9. Remove or store saws and other serrated tools, piles of gardening tools and rusted
bicycles;
10. Remove broken items and rubbish from shed and secure shed;
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11.Remove all vermin nests and conditions that encourage the creation of vermin
nests;
12.Trim and/or remove all noxious weed and overgrown vegetation; and
13.Remove all additional rubbish and debris.
All work completed is subject to inspection by staff members of the City to ensure
compliance with applicable rules and law. You are further advised that unless such corrective
action is taken or an Answer is served on the City and filed with the Ramsey County District Court
Administrator within 21 days of the date of service of this Order upon you, a motion for summary
enforcement of this Order may be made to the Ramsey County District Court.
You are further advised that if you do not comply with this Order and the City is compelled
to take any corrective action, all necessary costs incurred by the City in taking the corrective action
will be collected and assessed against the property pursuant to Minnesota Statutes, section 463.21
and section 18-37 of the City Code. In connection thereto, the City intends to recover all of its
expenses incurred in carrying out this Order, including specifically but not exclusively, filing fees,
service fees, publication fees, attorneys’ fees, appraisers’ fees, witness fees, including expert
witness fees and traveling expenses incurred by the City fromthe time this Order was originally
made pursuant to Minnesota Statutes, section 463.22.
Dated ______________, 2023 KENNEDY & GRAVEN, CHARTERED
By:
Cristina Cruz-Jennings (#0401725)
David T. Anderson (#0393517)
700 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402
(612)337-9300
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ATTORNEYS FOR THE
CITY OF MAPLEWOOD
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EXHIBIT A TO ABATEMENT ORDER
Legal Description
Lot 3, Block 3, Maple Greens 2nd Addition, Ramsey County, Minnesota
Abstract Property
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Overview Map - 1145 Glendon Street North
August 22, 2023
City of Maplewood
1189
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1168
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1159
2535
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1162
1158
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1158
2537
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1142
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2563
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1134
1126
Legend
1124
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I
2583
2568
2591
2593
0120
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 185 of 187
J3, Attachment 3
Photos of 1145 Glendon Street North - June 26, 2023
Council Packet Page Number 186 of 187
J3, Attachment 3
Photos of 1145 Glendon Street North - June 26, 2023
Council Packet Page Number 187 of 187
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
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Consideration of a resolution ordering the abatement of conditions creating a hazardous property and public nuisance at 1145 GlendonSt N.The site is located north of Geranium Ave E,
west of Ferndale St N, and east of EvarSt N
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For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
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Overgrown weeds, grass, and foliage.Accumulation of items, including debris and rubbish.
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The city began receiving complaints as early as 2007. The aerial imagery from 2015 reflects the accumulation of debris.Complaints have most commonly involved:The city has made numerous
attempts to gain compliance from the property owner and has invested a great deal of resources to respond to complaints on this site.
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For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
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After receiving an administrative warrant to enter the property, staff executed the warrant and inspected the structure and surrounding yard on June 26, 2023. Based on the executed
search warrant, staff and our city attorney believe the exterior property is hazardous, unsafe, and a public nuisance under state law and the city code.
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For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
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Remove unlawful accumulation of lawn ornaments and pots from the property;Remove or properly store all inoperable or collectors vehicles, including but not limited to, those with flat
tires;Remove or properly store the boat;Remove all accumulation of lawn and garden chemicals, pool chemicals, and other potentially dangerous substances from the property and properly
dispose of them;Remove unlawful accumulation of lawn chairs, tables, umbrellas and fire pits;
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If the City Council authorizes staff and the city attorney to move forward, the owner will be served an order that requires abatement of the following conditions within 21 days:
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For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
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Remove any and all containers with standing water, excessive hoses, and extension cords;Remove unused extension cords, broken hoses and unusable grills;Remove or store saws and other
serrated tools, piles of gardening tools and rusted bicycles;Remove broken items and rubbish from shed and secure shed;Remove all vermin nests and conditions that encourage the creation
of vermin nests;Trim and/or remove all noxious weed and overgrown vegetation;Remove all additional rubbish and debris.
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For the permanent record:
Meeting Date: 8/28/2023
Agenda Item J3, Additional Attachment
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If the owner fails to comply with the order, the city will initiate formal proceedings to request a court order authorizing the city to abate the hazardous and nuisance conditions on
the property.The statutory and city code provisions authorizing abatement proceedings allow the city to recover enforcement costs related to this action through a special assessment
against the property.
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