HomeMy WebLinkAbout2021-02-22 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 22, 2021
Held Remotely Via Conference Call
Meeting No. 04-21
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams highlighted the successful State of the City virtual event held on February
18, 2021.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Council Presentations:
Special Maplewood Couple
Councilmember Knutson moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. February 08, 2021 City Council Meeting Minutes
Councilmember Juenemann moved to approve the February 08, 2021 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
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City Manager Coleman gave an update to the council calendar and reviewed other topics
of concern or interest requested by councilmembers.
2. Council Presentations
Special Maplewood Couple
Councilmember Juenemann highlighted the Valentine’s Day article in the Pioneer Press
featuring Merlyn & Elaine Ader, a Maplewood couple for 61 years, who have been
married 75 years.
3. North Fire Station Construction Project Update
Fire & EMS Chief Mondor gave the presentation. Brian Bergstrom, Project Manager with
SEH, provided additional information. Jason Rentmeester, Senior Project Manager with
Kraus-Anderson Construction gave further comments.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
G2 was pulled for a separate vote.
Councilmember Juenemann moved to approve agenda items G1, G3-G7.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 277,417.56 Checks #107074 thru #107096
dated 02/09/21
$ 557,320.81 Disbursements via debits to checking account
dated 02/01/21 thru 02/05/21
$ 1,030,937.42 Checks #107097 thru #107137
dated 02/16/21
$ 392,673.58 Disbursements via debits to checking account
dated 02/08/21 thru 02/12/21
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$ 2,258,349.37 Total Accounts Payable
PAYROLL
$ 612,564.09 Payroll Checks and Direct Deposits dated 02/05/21
$ 1,617.60 Payroll Deduction check #99104461 thru #99104462
dated 02/05/21
$ 614,181.69 Total Payroll
$ 2,872,531.06 GRAND TOTAL
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
2. Resolution Calling for a Public Hearing on Providing Host Approval to the
Issuance of Senior Housing and Healthcare Revenue Obligations to Finance a
Project by New Harmony Care Center, Inc.
Councilmember Juenemann moved to approve the resolution calling for a public hearing
on host approval to the issuance of senior housing and healthcare revenue obligations to
finance a project by New Harmony Care Center, Inc., and authorizing the publication of a
Notice of the Hearing (New Harmony Care Center Project).
Resolution 21-02-1917
A RESOLUTION CALLING FOR A PUBLIC HEARING ON PROVIDING HOST
APPROVAL TO THE ISSUANCE OF SENIOR HOUSING AND HEALTHCARE
REVENUE OBLIGATIONS TO FINANCE A PROJECT BY NEW HARMONY CARE
CENTER, INC., AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE
HEARING (NEW HARMONY CARE CENTER PROJECT)
WHEREAS, Minnesota Statutes, Chapter 462C (the "Act"), confers upon cities the
power to issue revenue bonds to finance or refinance a program for the purposes of
planning, administering, making, or purchasing loans with respect to one or more
multifamily housing developments and health care facilities within the boundaries of a
city; and
WHEREAS, the City of Maplewood, Minnesota ("Maplewood"), has received from
New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit corporation
and an organization described in Section 501(c)(3) of the Internal Revenue Code of
1986, as amended (the “Code”), the sole member of which is Elim Care, Inc., a Minnesota
nonprofit corporation and an organization described in Section 501(c)(3) of the Code,
whose sole member is Cassia, a Minnesota nonprofit corporation and an organization
described in Section 501(c)(3) of the Code, a proposal that the City of Hampton,
Minnesota ("Hampton"), the City of Landfall Village, Minnesota ("Landfall Village"), the
City of Falcon Heights, Minnesota ("Falcon Heights"), and the City of Little Canada,
Minnesota ("Little Canada"), undertake a program to assist in financing the "Project"
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described in the form of Notice of Public Hearing attached hereto as Exhibit A, which will
be located in Maplewood, through the issuance by Hampton, Landfall Village, and
Falcon Heights of revenue bonds or other obligations (in one or more series) (the "Notes")
pursuant to the Act and through the issuance by Little Canada of revenue bonds or other
obligations (in one or more series) that will be subordinate to the Notes (the "Bonds"
and, together with the Notes, the "Obligations") pursuant to the Act; and
WHEREAS, Maplewood has been advised that a public hearing and City Council
host approval of and consent to the financing of the Project is required under the
Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), because the facilities to be financed by the Obligations are located in
Maplewood:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. A public hearing on the proposal of the Borrower will be held on the date and at
the time and place set forth in the Notice of Public Hearing substantially in the form
attached hereto as Exhibit A (the "Notice") or on such other date, time and place as is
deemed appropriate by the City Manager.
2. The general nature of the Project and an estimate of the aggregate principal
amount of the Notes, the Bonds, or other obligations to be issued to finance the Project
are described in the Notice.
The City Manager is hereby authorized and directed to cause the submission of
notice of the hearing for publication in the newspaper of general circulation available in
Maplewood, not less than 7 calendar days prior to the date fixed for the hearing,
substantially in the form of the attached Notice.
EXHIBIT A
NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR HOST APPROVAL OF THE
ISSUANCE SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS
(NEW HARMONY CARE CENTER PROJECT)
Notice is hereby given that the City Council of the City of Maplewood, Minnesota
(the "City") will hold a public hearing commencing at or after 7:00 P.M. on Monday, March
22, 2021, to consider giving host approval and consent to the issuance by one or more
other Minnesota political subdivisions (collectively, the "Issuers") of revenue bonds or
other obligations, in one or more series (the "Obligations"), under Minnesota Statutes,
Chapter 462C (the "Act"), in order to finance the cost of a project to be located in the City.
New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit
corporation and 501(c)(3) organization, the sole member of which is Elim Care, Inc.,
a Minnesota nonprofit corporation and 501(c)(3) organization, the sole member of which
is Cassia, a Minnesota nonprofit corporation and 501(c)(3) organization, proposes to (i)
finance the acquisition, construction, and equipping of a new senior healthcare and
housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled
nursing beds, 35 independent apartment units, 36 assisted living apartment units, 14
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memory care apartment units, and 12 care suite apartment units, to be located at 1534
County Road C East in the City; (ii) fund any required reserve funds; and (iii) pay all or a
portion of the costs of issuance of the Obligations (collectively, the “Project”). The Project,
known as New Harmony Care Center, is and will be owned and operated by the Borrower.
The aggregate estimated principal amount of the Obligations to be issued to
finance the Project and related costs is expected not to exceed $36,000,000.
The Obligations, as and when issued, will not constitute a charge, lien, or
encumbrance upon any property of the City or the Issuers, except the Project and the
revenues to be derived from the Project. The Obligations will not be a charge against the
City's or the Issuers’ general credit or taxing powers but will be payable from sums to
be paid by the Borrower pursuant to one or more revenue agreements.
At the time and place fixed for the public hearing, the City Council will give all
persons who attend at the hearing an opportunity to express their views with respect
to the proposal. Written comments will be considered if submitted at the above City office
on or before the date of the hearing.
PLEASE NOTE, due to COVID-19, the public hearing will be conducted via
telephone and other electronic means as allowed under Minnesota Statutes, Section
13D.021 and Revenue Procedure 2020-21, issued by the Internal Revenue Service on
May 4, 2020, as modified by Revenue Procedure 2020-49, issued by the Internal
Revenue Service on November 4, 2020. Interested persons may attend the public
hearing by telephone conference by using the following instructions and all such persons
shall be given an opportunity to express their views with respect to providing host
approval and consent for the issuance of the Obligations by the Issuers to finance the
Project. To attend the public hearing via telephone, call the toll-free dial-in telephone
conference number (888) 788-0099 (webinar ID 995 1230 4840).
attached Notice.
Seconded by Councilmember Cave Ayes – 4, via roll call
Abstain – Knutson, due to business
relationship
The motion passed.
3. 2021 Work Scope with HKGi for Planning Services
Councilmember Juenemann moved to approve the work scope authorizing staff to work
with HKGI on zoning code updates at a cost to not exceed $25,000.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
4. Resolution of Support for the Local Road Improvement Program Grant
Application for McMenemy Street Improvement Project, City Project 21-02
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Councilmember Juenemann moved to approve the resolution of support for local road
improvement program grant application for McMenemy Street improvement project, City
Project 21-02.
Resolution 21-02-1918
RESOLUTION OF SUPPORT FOR THE LOCAL ROAD IMPROVEMENT GRANT
APPLICATION FOR McMENEMY STREET IMPROVEMENTS, CITY PROJECT 19-02
WHEREAS, the McMenemy Street Improvements project includes infrastructure
improvements between County Road B East and Larpenteur Avenue East, and
WHEREAS, this segment of McMenemy Street is identified in the City of
Maplewood’s 2021–2025 Capital Improvement Plan, and
WHEREAS, this segment of McMenemy Street is a Municipal State Aid Street; and
WHEREAS, the McMenemy Street Improvements project provides opportunity to
improve the roadway along with pedestrian, bicycle and transit improvements, and
WHEREAS, the Local Road Improvement Program (LRIP) administered by the
Minnesota Department of Transportation makes available up to $1,250,000 to apply
towards projects on local roads that are regionally significant, result in safety
improvements, address transportation deficiencies, and contribute to economic
development, and
WHEREAS, the proposed project will be designed in 2021 and construction is
2022.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD AS FOLLOWS; that
1 The City Council hereby supports the reconstruction of McMenemy Street from
County Road B East to Larpenteur Avenue East, and
2 The City Council hereby supports the City's pursuit of Local Road Improvement
Program (LRIP) funding and authorizes staff to prepare and submit such application, and
3 The City Council hereby provides assurance that the City will pay all costs
associated with the project and that city staff will ensure that all aspects of LRIP funding
requirements are met and the project’s schedule is adhered to.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
5. 2021 Master Group Contract for Medica Insurance Company
Councilmember Juenemann moved to approve the 2021 Master Group Contract for
Medica Insurance Company.
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Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
6. Therapy and Consulting Services Agreement with Marie Ridgeway LICSW LLC
Councilmember Juenemann moved to approve the therapy and consulting services
agreement with Marie Ridgeway LICSW LLC.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
7. Stormwater Facility Maintenance Agreement with Ramsey-Washington Metro
Watershed District for the North Fire Station Construction Project
Councilmember Juenemann moved to approve the stormwater facility maintenance
agreement with Ramsey-Washington Metro Watershed for the North Fire Station
Construction Project.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
1. Sterling Street Bridge Replacement, City Project 16-25
a. Public Hearing 7:00 pm
b. Waiver from City Code Stream Buffer Requirements
c. Resolution Approving Plans and Specifications and Advertising for
Bids
d. Use of Bolton and Menk, Inc. for Professional Services
Public Works Director Love gave the staff report.
Mayor Abrams opened public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to grant a waiver from the city code stream buffer
requirements.
Seconded by Councilmember Knutson Ayes – All, via roll call
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The motion passed.
Councilmember Juenemann moved to approve the resolution approving plans and
specifications and advertising for bids for the Sterling Street bridge replacement, City
Project 16-25.
Resolution 21-02-1919
APPROVING PLANS AND SPECIFICATIONS AND
ADVERTISING FOR BIDS
WHEREAS, final plans and specifications for the Sterling Street Bridge
Replacement, City Project 16-25, have been prepared by (or under the direction of) the
City Engineer, who has presented such plans and specifications to the City Council for
approval,
NOW, THEREFORE, BE IT RESOVED BY THE CITY OF MAPLEWOOD,
MINNESOTA:
1 Such plans and specifications are hereby approved and ordered placed on file in
the office of the City Engineer.
2 The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be received
online only at QuestCDN.com until 10:00 A.M. on the 25th day of March 2021, at which
time the bids will be publicly opened and considered by the council online at
QuestCDN.com and that no bids shall be considered unless submitted online before
10:00 A.M. on the 25th day of March 2021 and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of
such bid.
3. The City Engineer and the City’s consultant, Bolton & Menk, Inc. are hereby
authorized and instructed to receive, open, and read aloud bids received at the time and
place herein noted, and to tabulate the bids received. The City Council will consider the
bids, and the award of a contract, at the regular city council meeting on the 12th day of
April, 2021.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
Councilmember Juenemann moved to authorize the use of Bolton and Menk, Inc. for
bidding and construction phase services and further authorize the Mayor and City
Manager to sign the work order with Bolton and Menk, Inc.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
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I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Approving Plans & Specifications and Authorizing Advertisement
for Bids for the North Fire Station Construction Project
Fire & EMS Chief Mondor gave the staff report.
Councilmember Juenemann moved to approve a resolution for plans and specifications
and authorizing advertisement for bids for the North Fire Station construction project.
Resolution 21-02-1920
APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS
WHEREAS, plans and specifications for the North Fire Station Construction
Project have been prepared under the direction of the Fire and EMS Chief, who has
presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file
in the office of the Fire and EMS Chief.
2. The City Clerk or office of the Fire and EMS Chief shall prepare and cause to
be inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be received
online only at BidExpress.com and considered by the council online at
BidExpress.com and that no bids shall be considered unless submitted online before the
posted deadline and accompanied by a certified check or bid bond, payable to the City of
Maplewood, Minnesota for five percent of the amount of such bid.
3. The Fire and EMS Chief and the City’s consultant, Kraus Anderson Construction,
Inc. are hereby authorized and instructed to receive, open, and read aloud bids, and are
allowed to tabulate the bids received. The City Council will consider the bids, and the
award of a contract, at a regular city council meeting.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
K. AWARD OF BIDS
None
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L. ADJOURNMENT
Each councilmember was given the opportunity to share additional thoughts.
Mayor Abrams adjourned the meeting at 8:18 p.m.
Andrea Sindt, City Clerk
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