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HomeMy WebLinkAbout2021-02-22 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 22, 2021 Held Remotely Via Conference Call Meeting No. 04-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams highlighted the successful State of the City virtual event held on February 18, 2021. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Special Maplewood Couple Councilmember Knutson moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. February 08, 2021 City Council Meeting Minutes Councilmember Juenemann moved to approve the February 08, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update January 25, 2021 City Council Meeting Minutes 1 City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Special Maplewood Couple Councilmember Juenemann highlighted the Valentine’s Day article in the Pioneer Press featuring Merlyn & Elaine Ader, a Maplewood couple for 61 years, who have been married 75 years. 3. North Fire Station Construction Project Update Fire & EMS Chief Mondor gave the presentation. Brian Bergstrom, Project Manager with SEH, provided additional information. Jason Rentmeester, Senior Project Manager with Kraus-Anderson Construction gave further comments. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. G2 was pulled for a separate vote. Councilmember Juenemann moved to approve agenda items G1, G3-G7. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 277,417.56 Checks #107074 thru #107096 dated 02/09/21 $ 557,320.81 Disbursements via debits to checking account dated 02/01/21 thru 02/05/21 $ 1,030,937.42 Checks #107097 thru #107137 dated 02/16/21 $ 392,673.58 Disbursements via debits to checking account dated 02/08/21 thru 02/12/21 January 25, 2021 City Council Meeting Minutes 2 $ 2,258,349.37 Total Accounts Payable PAYROLL $ 612,564.09 Payroll Checks and Direct Deposits dated 02/05/21 $ 1,617.60 Payroll Deduction check #99104461 thru #99104462 dated 02/05/21 $ 614,181.69 Total Payroll $ 2,872,531.06 GRAND TOTAL Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Resolution Calling for a Public Hearing on Providing Host Approval to the Issuance of Senior Housing and Healthcare Revenue Obligations to Finance a Project by New Harmony Care Center, Inc. Councilmember Juenemann moved to approve the resolution calling for a public hearing on host approval to the issuance of senior housing and healthcare revenue obligations to finance a project by New Harmony Care Center, Inc., and authorizing the publication of a Notice of the Hearing (New Harmony Care Center Project). Resolution 21-02-1917 A RESOLUTION CALLING FOR A PUBLIC HEARING ON PROVIDING HOST APPROVAL TO THE ISSUANCE OF SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS TO FINANCE A PROJECT BY NEW HARMONY CARE CENTER, INC., AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING (NEW HARMONY CARE CENTER PROJECT) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act"), confers upon cities the power to issue revenue bonds to finance or refinance a program for the purposes of planning, administering, making, or purchasing loans with respect to one or more multifamily housing developments and health care facilities within the boundaries of a city; and WHEREAS, the City of Maplewood, Minnesota ("Maplewood"), has received from New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code, whose sole member is Cassia, a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code, a proposal that the City of Hampton, Minnesota ("Hampton"), the City of Landfall Village, Minnesota ("Landfall Village"), the City of Falcon Heights, Minnesota ("Falcon Heights"), and the City of Little Canada, Minnesota ("Little Canada"), undertake a program to assist in financing the "Project" January 25, 2021 City Council Meeting Minutes 3 described in the form of Notice of Public Hearing attached hereto as Exhibit A, which will be located in Maplewood, through the issuance by Hampton, Landfall Village, and Falcon Heights of revenue bonds or other obligations (in one or more series) (the "Notes") pursuant to the Act and through the issuance by Little Canada of revenue bonds or other obligations (in one or more series) that will be subordinate to the Notes (the "Bonds" and, together with the Notes, the "Obligations") pursuant to the Act; and WHEREAS, Maplewood has been advised that a public hearing and City Council host approval of and consent to the financing of the Project is required under the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), because the facilities to be financed by the Obligations are located in Maplewood: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. A public hearing on the proposal of the Borrower will be held on the date and at the time and place set forth in the Notice of Public Hearing substantially in the form attached hereto as Exhibit A (the "Notice") or on such other date, time and place as is deemed appropriate by the City Manager. 2. The general nature of the Project and an estimate of the aggregate principal amount of the Notes, the Bonds, or other obligations to be issued to finance the Project are described in the Notice. The City Manager is hereby authorized and directed to cause the submission of notice of the hearing for publication in the newspaper of general circulation available in Maplewood, not less than 7 calendar days prior to the date fixed for the hearing, substantially in the form of the attached Notice. EXHIBIT A NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR HOST APPROVAL OF THE ISSUANCE SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS (NEW HARMONY CARE CENTER PROJECT) Notice is hereby given that the City Council of the City of Maplewood, Minnesota (the "City") will hold a public hearing commencing at or after 7:00 P.M. on Monday, March 22, 2021, to consider giving host approval and consent to the issuance by one or more other Minnesota political subdivisions (collectively, the "Issuers") of revenue bonds or other obligations, in one or more series (the "Obligations"), under Minnesota Statutes, Chapter 462C (the "Act"), in order to finance the cost of a project to be located in the City. New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit corporation and 501(c)(3) organization, the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation and 501(c)(3) organization, the sole member of which is Cassia, a Minnesota nonprofit corporation and 501(c)(3) organization, proposes to (i) finance the acquisition, construction, and equipping of a new senior healthcare and housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled nursing beds, 35 independent apartment units, 36 assisted living apartment units, 14 January 25, 2021 City Council Meeting Minutes 4 memory care apartment units, and 12 care suite apartment units, to be located at 1534 County Road C East in the City; (ii) fund any required reserve funds; and (iii) pay all or a portion of the costs of issuance of the Obligations (collectively, the “Project”). The Project, known as New Harmony Care Center, is and will be owned and operated by the Borrower. The aggregate estimated principal amount of the Obligations to be issued to finance the Project and related costs is expected not to exceed $36,000,000. The Obligations, as and when issued, will not constitute a charge, lien, or encumbrance upon any property of the City or the Issuers, except the Project and the revenues to be derived from the Project. The Obligations will not be a charge against the City's or the Issuers’ general credit or taxing powers but will be payable from sums to be paid by the Borrower pursuant to one or more revenue agreements. At the time and place fixed for the public hearing, the City Council will give all persons who attend at the hearing an opportunity to express their views with respect to the proposal. Written comments will be considered if submitted at the above City office on or before the date of the hearing. PLEASE NOTE, due to COVID-19, the public hearing will be conducted via telephone and other electronic means as allowed under Minnesota Statutes, Section 13D.021 and Revenue Procedure 2020-21, issued by the Internal Revenue Service on May 4, 2020, as modified by Revenue Procedure 2020-49, issued by the Internal Revenue Service on November 4, 2020. Interested persons may attend the public hearing by telephone conference by using the following instructions and all such persons shall be given an opportunity to express their views with respect to providing host approval and consent for the issuance of the Obligations by the Issuers to finance the Project. To attend the public hearing via telephone, call the toll-free dial-in telephone conference number (888) 788-0099 (webinar ID 995 1230 4840). attached Notice. Seconded by Councilmember Cave Ayes – 4, via roll call Abstain – Knutson, due to business relationship The motion passed. 3. 2021 Work Scope with HKGi for Planning Services Councilmember Juenemann moved to approve the work scope authorizing staff to work with HKGI on zoning code updates at a cost to not exceed $25,000. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 4. Resolution of Support for the Local Road Improvement Program Grant Application for McMenemy Street Improvement Project, City Project 21-02 January 25, 2021 City Council Meeting Minutes 5 Councilmember Juenemann moved to approve the resolution of support for local road improvement program grant application for McMenemy Street improvement project, City Project 21-02. Resolution 21-02-1918 RESOLUTION OF SUPPORT FOR THE LOCAL ROAD IMPROVEMENT GRANT APPLICATION FOR McMENEMY STREET IMPROVEMENTS, CITY PROJECT 19-02 WHEREAS, the McMenemy Street Improvements project includes infrastructure improvements between County Road B East and Larpenteur Avenue East, and WHEREAS, this segment of McMenemy Street is identified in the City of Maplewood’s 2021–2025 Capital Improvement Plan, and WHEREAS, this segment of McMenemy Street is a Municipal State Aid Street; and WHEREAS, the McMenemy Street Improvements project provides opportunity to improve the roadway along with pedestrian, bicycle and transit improvements, and WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department of Transportation makes available up to $1,250,000 to apply towards projects on local roads that are regionally significant, result in safety improvements, address transportation deficiencies, and contribute to economic development, and WHEREAS, the proposed project will be designed in 2021 and construction is 2022. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD AS FOLLOWS; that 1 The City Council hereby supports the reconstruction of McMenemy Street from County Road B East to Larpenteur Avenue East, and 2 The City Council hereby supports the City's pursuit of Local Road Improvement Program (LRIP) funding and authorizes staff to prepare and submit such application, and 3 The City Council hereby provides assurance that the City will pay all costs associated with the project and that city staff will ensure that all aspects of LRIP funding requirements are met and the project’s schedule is adhered to. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 5. 2021 Master Group Contract for Medica Insurance Company Councilmember Juenemann moved to approve the 2021 Master Group Contract for Medica Insurance Company. January 25, 2021 City Council Meeting Minutes 6 Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 6. Therapy and Consulting Services Agreement with Marie Ridgeway LICSW LLC Councilmember Juenemann moved to approve the therapy and consulting services agreement with Marie Ridgeway LICSW LLC. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 7. Stormwater Facility Maintenance Agreement with Ramsey-Washington Metro Watershed District for the North Fire Station Construction Project Councilmember Juenemann moved to approve the stormwater facility maintenance agreement with Ramsey-Washington Metro Watershed for the North Fire Station Construction Project. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Sterling Street Bridge Replacement, City Project 16-25 a. Public Hearing 7:00 pm b. Waiver from City Code Stream Buffer Requirements c. Resolution Approving Plans and Specifications and Advertising for Bids d. Use of Bolton and Menk, Inc. for Professional Services Public Works Director Love gave the staff report. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Juenemann moved to grant a waiver from the city code stream buffer requirements. Seconded by Councilmember Knutson Ayes – All, via roll call January 25, 2021 City Council Meeting Minutes 7 The motion passed. Councilmember Juenemann moved to approve the resolution approving plans and specifications and advertising for bids for the Sterling Street bridge replacement, City Project 16-25. Resolution 21-02-1919 APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, final plans and specifications for the Sterling Street Bridge Replacement, City Project 16-25, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOVED BY THE CITY OF MAPLEWOOD, MINNESOTA: 1 Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2 The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be received online only at QuestCDN.com until 10:00 A.M. on the 25th day of March 2021, at which time the bids will be publicly opened and considered by the council online at QuestCDN.com and that no bids shall be considered unless submitted online before 10:00 A.M. on the 25th day of March 2021 and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Engineer and the City’s consultant, Bolton & Menk, Inc. are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting on the 12th day of April, 2021. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to authorize the use of Bolton and Menk, Inc. for bidding and construction phase services and further authorize the Mayor and City Manager to sign the work order with Bolton and Menk, Inc. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. January 25, 2021 City Council Meeting Minutes 8 I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Approving Plans & Specifications and Authorizing Advertisement for Bids for the North Fire Station Construction Project Fire & EMS Chief Mondor gave the staff report. Councilmember Juenemann moved to approve a resolution for plans and specifications and authorizing advertisement for bids for the North Fire Station construction project. Resolution 21-02-1920 APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, plans and specifications for the North Fire Station Construction Project have been prepared under the direction of the Fire and EMS Chief, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the Fire and EMS Chief. 2. The City Clerk or office of the Fire and EMS Chief shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be received online only at BidExpress.com and considered by the council online at BidExpress.com and that no bids shall be considered unless submitted online before the posted deadline and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The Fire and EMS Chief and the City’s consultant, Kraus Anderson Construction, Inc. are hereby authorized and instructed to receive, open, and read aloud bids, and are allowed to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at a regular city council meeting. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. K. AWARD OF BIDS None January 25, 2021 City Council Meeting Minutes 9 L. ADJOURNMENT Each councilmember was given the opportunity to share additional thoughts. Mayor Abrams adjourned the meeting at 8:18 p.m. Andrea Sindt, City Clerk January 25, 2021 City Council Meeting Minutes 10