HomeMy WebLinkAbout2023-08-14 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 14, 2023
City Hall, Council Chambers
Meeting No. 15-23
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. July 24, 2023 City Council Workshop Meeting Minutes
2. July 24, 2023 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Conditional Use Permit Review, Justice Alan Page Elementary School, 2410
Holloway Avenue
3. Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton Road
East
4. Conditional Use Permit Review, John Glenn Middle School, 1560 County Road B
East
5. Conditional Use Permit Review, Family Auto Sales, 1065 Highway 36
6. 2023-2025 School Resource Officer Agreement with Independent School District 622
7. Purchase of Mobile Command Vehicle
8. Joint Use Agreement for Operation and Maintenance of Shared Sanitary Sewer
Mains, City Project 19-43
9. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for
September 11, 2023, Myrtle -Sterling Area Street Improvements, City Project 22-16
10. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for
September 11, 2023, Wood lynn-Southlawn Area Improvements, City Project 22-17
11. Local Lawful Gambling Permit for Hill Murray School, 2625 Larpenteur Avenue E
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.
1. Interim Ordinance Regarding Cannabis Businesses
a. Public Hearing
b. Interim Ordinance Authorizing a Study and Imposing a Moratorium
c. Resolution Authorizing Publication of the Ordinance by Title and Summary (4
votes)
UNFINISHED BUSINESS
None
J. NEW BUSINESS
None
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing
at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00 P.M. Monday, July 24, 2023
City Hall, Council Chambers
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 6:01 p.m. by Mayor Abrams.
B. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Lee moved to approve the agenda as submitted.
Seconded by Councilmember Cave Ayes— All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Cannabis Regulations
City Attorney Batty gave the staff report and answered questions of the council. Council
came to a consensus to have the moratorium be heard at the August 14, 2023 City Council
Meeting, and also gave direction regarding edibles and other cannabis related regulations.
No action required.
D. ADJOURNMENT
Mayor Abrams adjourned the meeting at 7:17 p.m.
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F.
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, July 24, 2023
City Hall, Council Chambers
Meeting No. 14-23
CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was
called to order at 7:22 p.m. by Mayor Abrams.
Mayor Abrams announced she took a tour of the Ramsey/Washington Recycling and
Energy Center and learned all of Maplewood will be able to participate in curbside food
scraps collection beginning September or October, 2023.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
APPROVAL OF AGENDA
The following items were added to Council Presentations:
Fishing with Friends
Harmony Gardens
National Night Out
Councilmember Lee moved to approve the agenda as amended.
Seconded by Councilmember Cave Ayes — All
The motion passed.
APPROVAL OF MINUTES
1. July 10, 2023 City Council Meeting Minutes
Councilmember Juenemann moved to approve the July 10, 2023 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Lee Ayes — All
The motion passed.
APPOINTMENTS AND PRESENTATIONS
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Administrative Presentations
a. Council Calendar Update
Assistant City Manager/HR Director Darrow gave an update to the council calendar and
reviewed other topics of concern or interest requested by councilmembers.
2. Council Presentations
Fishing with Friends
Councilmember Lee gave a shout -out to Maplewood's Public Safety Departments for a
fun and successful Fishing with Friends event.
Harmony Gardens
Mayor Abrams attended the grand opening at Harmony Gardens, toured the campus,
and shared information about the development.
National Night Out
Councilmember Juenemann reminded residents that National Night Out is August 1st
and encouraged residents to sign up to host a party.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Cave moved to approve agenda items G1-G4.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Approval of Claims
Councilmember Cave moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 402,323.84 Checks # 111049 thru # 111071
dated 7/11/23
$ 934,802.58 Checks # 111072 thru # 111100
dated 7/18/23
$ 397,218.00 Disbursements via debits to checking account
dated 07/03/23 thru 07/16/23
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$ 1,734,344.42 Total Accounts Payable
PAYROLL
$ 684,591.23 Payroll Checks and Direct Deposits dated 7/07/23
$ 684,591.23 Total Payroll
$ 2,418,935.65 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. OpenGov Cartegraph Software License Renewal
Councilmember Cave moved to approve the renewal of the Cartegraph software license
with OpenGov for a period of three years.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
3. Resolution Ordering Preparation of Feasibility Study, 2024 Maplewood Street
Improvements, City Project 23-08
Councilmember Cave moved to approve the Resolution Ordering the Preparation of a
Feasibility Study for the 2024 Maplewood Street Improvements, City Project 23-08.
Resolution 23-07-2231
RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the East Shore Drive Area
Streets and the Cypress -Maplewood Drive Area Streets, as depicted on the project
location maps, and is hereby called the 2024 Maplewood Street Improvements, City
Project 23-08.
AND WHEREAS, it is proposed to assess the benefited properties for all or a
portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study and
that he is instructed to report to the City Council with all convenient speed advising the
council in a preliminary way as to whether the proposed improvement is necessary, cost
effective and feasible, and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improvement as
recommended.
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FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare
this Feasibility Study.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
4. Minnesota Department of Commerce Auto Theft Prevention Grant Funds
Councilmember Cave moved to accept grant money in the amount of $618,000.00 by
entering into the Auto Theft Investigator Agreement with the Minnesota Department of
Commerce for two grant funded Auto Theft Investigators for a three year contract and
related training and travel expenses for the years 2023 through 2026. Furthermore, the
Finance Director is authorized to make necessary budget adjustments of approximately
$358,000.00 for the years 2023 through 2026 to cover all additional expenses
($120.000.00 oer vearl for two Auto Theft Investiaators.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
UNFINISHED BUSINESS
1. Resolution Awarding the Sale of G.O. Improvement Bonds, Series 2023A
Finance Director Rueb gave the staff report. Bruce Kimmel, Senior Municipal Advisor
with Ehlers, provided information on rating and sale day.
Councilmember Cave moved to approve the Resolution Awarding the Sale of General
Obligation Improvement Bonds, Series 2023A, in the Original Aggregate Principal
Amount of $1,945,000; Fixing Their Form and Specifications; Directing Their Execution
and Deliverv: and Providina for Their Pavment.
Resolution 23-07-2232
A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION IMPROVEMENT
BONDS, SERIES 2023A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF
$1,945,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR
EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED by the City Council of the City (the "Council') of Maplewood, Ramsey
County, Minnesota (the "City"), as follows:
Section 1. Sale of Bonds.
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1.01 Authority. It is hereby determined that:
(a) Certain assessable public improvements within the City, including but not
limited to the project designated by the City as the Myrtle -Sterling Area
Street Improvements (the "Improvements"), have been made, duly ordered
or contracts have been let for the construction thereof pursuant to the
provisions of Minnesota Statutes, Chapters 429 and 475, as amended
(collectively, the "Act").
(b) It is necessary and expedient to the sound financial management of the
affairs of the City to issue its General Obligation Improvement Bonds,
Series 2023A (the "Bonds"), in the original aggregate principal amount of
$1,945,000, pursuant to the Act, to provide financing for the
Improvements.
(c) At a duly called and regularly held Council meeting on June 12, 2023, the
Council adopted a resolution providing for the issuance and sale of the
Bonds (the "Authorizing Resolution"), pursuant to which the Council
established a sale date for the Bonds of July 10, 2023. Following adoption
of the Authorizing Resolution, City staff, in consultation with its municipal
advisor, determined that the sale date for the Bonds should instead occur
on July 24, 2023. The Council hereby ratifies such change in sale date
from July 10, 2023 to July 24, 2023.
(d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to
negotiate the sale of the Bonds, it being determined that the City has
retained an independent municipal advisor in connection with such sale.
The actions of the City staff and the City's municipal advisor in negotiating
the sale of the Bonds are ratified and confirmed in all aspects.
1.02. Award to the Purchaser and Interest Rates. The proposal of TD Securities (USA)
LLC, New York, New York (the "Purchaser'), to purchase the Bonds of the City is
hereby found and determined to be a reasonable offer and is hereby accepted,
the proposal being to purchase the Bonds at a price of $2,094,324.70 (the par
amount of $1,945,000.00, plus original issue premium of $178,499.70, less
underwriter's discount of $29,175.00), plus accrued interest, if any, to the date of
delivery, for Bonds bearing interest as follows:
Year
Interest Rate
Year
Interest Rate
2025
5.000%
2033
5.000%
2026
5.000
2034
4.000
2027
5.000
2035
4.000
2028
5.000
2036
4.000
2029
5.000
2037
4.000
2030
5.000
2038
4.000
2031
5.000
2039
4.000
2032
5.000
True interest cost: 3.3579374%
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1.03. Purchase Contract. Any amount paid by the Purchaser in excess of the
minimum purchase price, shall be credited to the Debt Service Fund hereinafter
created or deposited in the Construction Fund hereinafter created, as determined
by the City's Finance Director (the "Finance Director") in consultation with the
City's municipal advisor. The Finance Director is directed to retain the good faith
check of the Purchaser, pending completion of the sale of the Bonds, and to
return the good faith checks of the unsuccessful proposers. The Mayor and City
Manager are directed to execute a contract with the Purchaser on behalf of the
City.
1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell
the Bonds pursuant to the Act in the total principal amount of $1,945,000,
originally dated the date of delivery (currently anticipated to be August 10, 2023)
in the denomination of $5,000 each or any integral multiple thereof, numbered
No. R-1, upward, bearing interest as above set forth, and maturing serially on
February 1 in the years and amounts as follows:
Year Amount Year Amount
2025 $55,000 2033 $135,000
2026 100,000 2034 145,000
2027 100,000 2035 150,000
2028 110,000 2036 155,000
2029 115,000 2037 160,000
2030 120,000 2038 170,000
2031 125,000 2039 175,000
2032 130,000
1.05. Optional Redemption. The City may elect on February 1, 2033 and on any day
thereafter to prepay the Bonds maturing on or after February 1, 2034.
Redemption may be in whole or in part and if in part, at the option of the City and
in such manner as the City will determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC (as defined in Section 7 hereof) of
the particular amount of such maturity to be prepaid. DTC will determine by lot
the amount of each participant's interest in such maturity to be redeemed and
each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. Prepayments will be at a price of par plus accrued
interest.
Section 2. Registration and Payment.
2.01. Registered Form. The Bonds will be issued only in fully registered form. The
interest thereon and, upon surrender of each Bond, the principal amount thereof,
is payable by check, draft, or wire issued by the Registrar described herein.
2.02. Dates: Interest Payment Dates. Each Bond will be dated as of the last interest
payment date preceding the date of authentication to which interest on the Bond
has been paid or made available for payment, unless (i) the date of
authentication is an interest payment date to which interest has been paid or
made available for payment, in which case the Bond will be dated as of the date
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of authentication, or (ii) the date of authentication is prior to the first interest
payment date, in which case the Bond will be dated as of the date of original
issue. The interest on the Bonds is payable on February 1 and August 1 of each
year, commencing August 1, 2024, to the registered owners of record thereof as
of the close of business on the fifteenth day of the immediately preceding month,
whether or not that day is a business day.
2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating
agent and paying agent (the "Registrar"). The effect of registration and the rights
and duties of the City and the Registrar with respect thereto are as follows:
(a) Register. The Registrar must keep at its principal corporate trust office a
bond register in which the Registrar provides for the registration of
ownership of Bonds and the registration of transfers and exchanges of
Bonds entitled to be registered, transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed
by the registered owner thereof or accompanied by a written instrument of
transfer, in form satisfactory to the Registrar, duly executed by the
registered owner thereof or by an attorney duly authorized by the
registered owner in writing, the Registrar will authenticate and deliver, in
the name of the designated transferee or transferees, one or more new
Bonds of a like aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however, close the books for
registration of any transfer after the fifteenth day of the month preceding
each interest payment date and until that interest payment date.
(c) Exchange of Bonds. When Bonds are surrendered by the registered
owner for exchange the Registrar will authenticate and deliver one or more
new Bonds of a like aggregate principal amount and maturity as requested
by the registered owner or the owner's attorney in writing.
(d) Cancellation. Bonds surrendered upon transfer or exchange will be
promptly cancelled by the Registrar and thereafter disposed of as directed
by the City.
(e) Improper or Unauthorized Transfer. When a Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the Bond until
the Registrar is satisfied that the endorsement on the Bond or separate
instrument of transfer is valid and genuine and that the requested transfer
is legally authorized. The Registrar will incur no liability for the refusal, in
good faith, to make transfers which it, in its judgment, deems improper or
unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the
person in whose name a Bond is registered in the bond register as the
absolute owner of the Bond, whether the Bond is overdue or not, for the
purpose of receiving payment of, or on account of, the principal of and
interest on the Bond and for all other purposes and payments so made to
the registered owner or upon the registered owner's order will be valid and
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effectual to satisfy and discharge the liability upon the Bond to the extent
of the sum or sums so paid.
(g) Taxes, Fees and Charges. The Registrar may impose a charge upon the
owner thereof for a transfer or exchange of Bonds, sufficient to reimburse
the Registrar for any tax, fee or other governmental charge required to be
paid with respect to the transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated
or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like
amount, number, maturity date and tenor in exchange and substitution for
and upon cancellation of the mutilated Bond or in lieu of and in substitution
for any Bond destroyed, stolen or lost, upon the payment of the reasonable
expenses and charges of the Registrar in connection therewith; and, in the
case of a Bond destroyed, stolen or lost, upon filing with the Registrar of
evidence satisfactory to it that the Bond was destroyed, stolen or lost, and
of the ownership thereof, and upon furnishing to the Registrar of an
appropriate bond or indemnity in form, substance and amount satisfactory
to it and as provided by law, in which both the City and the Registrar must
be named as obligees. Bonds so surrendered to the Registrar will be
cancelled by the Registrar and evidence of such cancellation must be
given to the City. If the mutilated, destroyed, stolen or lost Bond has
already matured or been called for redemption in accordance with its terms
it is not necessary to issue a new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for redemption,
notice thereof identifying the Bonds to be redeemed will be given by the
Registrar by mailing a copy of the redemption notice by first class mail
(postage prepaid) to the registered owner of each Bond to be redeemed at
the address shown on the registration books kept by the Registrar and by
publishing the notice if required by law. Failure to give notice by
publication or by mail to any registered owner, or any defect therein, will
not affect the validity of the proceedings for the redemption of Bonds.
Bonds so called for redemption will cease to bear interest after the
specified redemption date, provided that the funds for the redemption are
on deposit with the place of payment at that time.
2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services
Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the
City Manager are authorized to execute and deliver, on behalf of the City, a
contract with the Registrar. Upon merger or consolidation of the Registrar with
another corporation, if the resulting corporation is a bank or trust company
authorized by law to conduct such business, the resulting corporation is
authorized to act as successor Registrar. The City agrees to pay the reasonable
and customary charges of the Registrar for the services performed. The City
reserves the right to remove the Registrar upon thirty (30) days' notice and upon
the appointment of a successor Registrar, in which event the predecessor
Registrar must deliver all cash and Bonds in its possession to the successor
Registrar and must deliver the bond register to the successor Registrar. On or
before each principal or interest due date, without further order of the City
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Council, the City Manager must transmit to the Registrar money sufficient for the
payment of all principal and interest then due.
2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the
direction of the City Manager and executed on behalf of the City by the
signatures of the Mayor and the City Manager, provided that those signatures
may be printed, engraved or lithographed facsimiles of the originals. If an officer
whose signature or a facsimile of whose signature appears on the Bonds ceases
to be such officer before the delivery of a Bond, that signature or facsimile will
nevertheless be valid and sufficient for all purposes, the same as if the officer
had remained in office until delivery. Notwithstanding such execution, a Bond will
not be valid or obligatory for any purpose or entitled to any security or benefit
under this resolution unless and until a certificate of authentication on the Bond
has been duly executed by the manual signature of an authorized representative
of the Registrar. Certificates of authentication on different Bonds need not be
signed by the same representative. The executed certificate of authentication on
a Bond is conclusive evidence that it has been authenticated and delivered under
this resolution. When the Bonds have been so prepared, executed and
authenticated, the City Manager will deliver the same to the Purchaser upon
payment of the purchase price in accordance with the contract of sale heretofore
made and executed, and the Purchaser is not obligated to see to the application
of the purchase price.
Section 3. Form of Bond.
3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially
the form as attached hereto as EXHIBIT B.
3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the
proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis,
Minnesota, and to cause the opinion to be printed on or accompany each Bond.
Section 4. Payment: Security: Pledges and Covenants.
4.01. Debt Service Fund. The Bonds are payable from the General Obligation
Improvement Bonds, Series 2023A Debt Service Fund (the "Debt Service Fund")
hereby created, and the proceeds of general taxes hereinafter levied (the
"Taxes") and special assessments levied or to be levied (the "Assessments") for
the Improvements described herein are hereby pledged to the Debt Service
Fund. There is appropriated to the Debt Service Fund: (i) capitalized interest
financed from Bond proceeds, if any; (ii) any amount over the minimum purchase
price of the Bonds paid by the Purchaser, to the extent designated for deposit in
the Debt Service Fund in accordance with Section 1.03 hereof; and (iii) all
investment earnings on funds in the Debt Service Fund.
4.02. Construction Fund. The proceeds of the Bonds, less the appropriations made in
Section 4.01 hereof and costs of issuance paid pursuant to Section 4.08,
together with any other funds appropriated for the Improvements, the
Assessments and the Taxes collected during the construction of the
Improvements, will be deposited in a separate construction fund (the
"Construction Fund") to be used solely to defray expenses of the Improvements
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and the payment of principal of and interest on the Bonds prior to the completion
and payment of all costs of the Improvements. Any balance remaining in the
Construction Fund after completion of the Improvements may be used to pay the
cost in whole or in part of any other improvement instituted under the Act under
the direction of the City Council. When the Improvements are completed and the
cost thereof paid, the Construction Fund is to be closed and subsequent
collections of Assessments for the Improvements and any Taxes are to be
deposited in the Debt Service Fund.
4.03. City Covenants. It is hereby determined that the Improvements will directly and
indirectly benefit abutting property, and the City hereby covenants with the
holders from time to time of the Bonds as follows:
(a) It is hereby determined that the Improvements will directly and indirectly
benefit abutting property and other identified property, and that at least
twenty percent (20%) of the cost of the assessable Improvements
described herein will be specially assessed against benefited properties.
The City has caused or will cause the Assessments for the Improvements
to be promptly levied so that the first installment will be collectible not later
than 2023 and will take all steps necessary to assure prompt collection,
and the levy of the Assessments is hereby authorized. The City Council
will cause to be taken with due diligence all further actions that are
required for the construction of each Improvement financed wholly or partly
from the proceeds of the Bonds, and will take all further actions necessary
for the final and valid levy of the Assessments and the appropriation of any
other funds needed to pay the Bonds and interest thereon when due.
(b) In the event of any current or anticipated deficiency in Assessments and
Taxes, the City Council will levy additional ad valorem taxes in the amount
of the current or anticipated deficiency.
(c) The City will keep complete and accurate books and records showing
receipts and disbursements in connection with the Improvements,
Assessments and Taxes levied therefor and other funds appropriated for
their payment, collections thereof and disbursements therefrom, money on
hand, and the balance of unpaid Assessments.
(d) The City will cause its books and records to be audited at least annually
and will furnish copies of such audit reports to any interested person upon
request.
4.04. Pledge of Tax Levy. For the purpose of paying a portion of the principal of and
interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax
upon all of the taxable property in the City, which will be spread upon the tax rolls
and collected with and as part of other general taxes of the City. The Taxes will
be credited to the Debt Service Fund above provided and will be in the years and
amounts as attached hereto as EXHIBIT C.
4.05. General Obligation Pledge. For the prompt and full payment of principal of and
interest on the Bonds, as the same respectively become due, the full faith, credit,
and taxing powers of the City are irrevocably pledged. If a payment of principal
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of or interest on the Bonds becomes due when there is not sufficient money in
the Debt Service Fund to pay the same, the City Manager is directed to pay such
principal or interest from the general fund of the City, and the general fund will be
reimbursed for those advances with or without interest from the Debt Service
Fund when a sufficient balance is available therein.
4.06. Certification to Countv Auditor -Treasurer as to Debt Service Fund Amount. It is
hereby determined that the estimated collections of Assessments and the
foregoing Taxes will produce at least five percent (5%) in excess of the amount
needed to meet when due the principal and interest payments on the Bonds.
The tax levy herein provided for the Bonds is irrepealable until all of the Bonds
are paid, provided that at the time the City makes its annual tax levies the
Finance Director may certify to the County Auditor -Treasurer of Ramsey County,
Minnesota (the "County Auditor") the amount available in the Debt Service Fund
to pay principal and interest due during the ensuing year, and the County Auditor
will thereupon reduce the levy collectible during such year by the amount so
certified.
4.07. Certificate of County Auditor as to Registration. The City Manager is authorized
and directed to file a certified copy of this resolution with the County Auditor and
to obtain the certificate required by Section 475.63 of the Act.
4.08. Payment of Costs of Issuance. The City authorizes the Purchaser to deposit the
amount of Bond proceeds allocable to the payment of issuance expenses being
paid on the closing date in accordance with the closing memorandum prepared
by City's municipal adviser, Ehlers & Associates, Inc. for further distribution by
Ehlers & Associates, Inc.
Section 5. Authentication of Transcript.
5.01. City Proceedings and Records. The officers of the City are authorized and
directed to prepare and furnish to the Purchaser and to the attorneys approving
the Bonds, certified copies of proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other
certificates, affidavits and transcripts as may be required to show the facts within
their knowledge or as shown by the books and records in their custody and under
their control, relating to the validity and marketability of the Bonds, and such
instruments, including any heretofore furnished, may be deemed representations
of the City as to the facts stated therein.
5.02. Certification as to Final Official Statement. The Mayor and the City Manager are
authorized and directed to certify that they have examined the Final Official
Statement prepared and circulated in connection with the issuance and sale of
the Bonds and that to the best of their knowledge and belief the Final Official
Statement is a complete and accurate representation of the facts and
representations made therein as of the date of the Final Official Statement.
5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are
hereby authorized and directed to furnish to the Purchaser at the closing such
certificates as are required as a condition of sale. Unless litigation shall have
been commenced and be pending questioning the Bonds or the organization of
July 24, 2023
City Council Meeting Minutes
11
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the City or incumbency of its officers, at the closing the Mayor and the City
Manager shall also execute and deliver to the Purchaser a suitable certificate as
to absence of material litigation, and the Finance Director shall also execute and
deliver a certificate as to payment for and delivery of the Bonds.
5.04. Electronic Signatures. The electronic signature of the Mayor, City Manager, and
Finance Director, to this resolution or to any certificate authorized to be executed
hereunder shall be as valid as an original signature of such party and shall be
effective to bind the City thereto. For purposes hereof, (i) "electronic signature"
means a manually signed original signature that is then transmitted by electronic
means; and (ii) "transmitted by electronic means" means sent in the form of a
facsimile or sent via the internet as a portable document format ("pdf') or other
replicating image attached to an electronic mail or internet message.
Section 6. Tax Covenants.
6.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time
to time of the Bonds that it will not take or permit to be taken by any of its officers,
employees or agents any action which would cause the interest on the Bonds to
become subject to taxation under the Internal Revenue Code of 1986, as
amended (the "Code"), and the Treasury Regulations promulgated thereunder, in
effect at the time of such actions, and that it will take or cause its officers,
employees or agents to take, all affirmative action within its power that may be
necessary to ensure that such interest will not become subject to taxation under
the Code and applicable Treasury Regulations, as presently existing or as
hereafter amended and made applicable to the Bonds.
6.02. No Rebate. For purposes of qualifying for the small issuer exception to the
federal arbitrage rebate requirements, the City hereby finds, determines, and
declares that the aggregate face amount of all tax-exempt bonds (other than
private activity bonds) issued by the City (and all subordinate entities of the City)
during the calendar year in which the Bonds are issued and outstanding at one
time is not reasonably expected to exceed $5,000,000, all within the meaning of
Section 148(f)(4)(D) of the Code.
6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of
the Bonds or the Improvements financed by the Bonds or to cause or permit
them or any of them to be used, in such a manner as to cause the Bonds to be
"private activity bonds" within the meaning of Sections 103 and 141 through 150
of the Code.
6.04. Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified
tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City makes the following factual statements and representations:
(a) the Bonds are not "private activity bonds" as defined in Section 141 of the
Code;
(b) the City hereby designates the Bonds as "qualified tax-exempt obligations"
for purposes of Section 265(b)(3) of the Code;
July 24, 2023
City Council Meeting Minutes
12
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(c) the reasonably anticipated amount of tax-exempt obligations (other than
any private activity bonds that are not qualified 501(c)(3) bonds) which will
be issued by the City (and all subordinate entities of the City) during
calendar year 2023 will not exceed $10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during
calendar year 2023 have been designated for purposes of Section
265(b)(3) of the Code.
6.05. Procedural Requirements. The City will use its best efforts to comply with any
federal procedural requirements which may apply in order to effectuate the
designations made by this section.
6.06. Reimbursement. The City has or may have incurred certain expenditures with
respect to the Improvements that were financed temporarily from other sources
but are expected to be reimbursed with proceeds of the Bonds. The City hereby
declares its intent to reimburse certain costs of the Improvements from proceeds
of the Bonds (the "Declaration"). This Declaration is intended to constitute a
declaration of official intent for purposes of the Section 1.150-2 of the Treasury
Regulations promulgated under the Code.
Section 7. Book -Entry System; Limited Obligation of City.
7.01. DTC. The Bonds will be initially issued in the form of a separate single
typewritten or printed fully registered Bond for each of the maturities of the Bonds
as described in Section 1.04 hereof. Upon initial issuance, the ownership of
each Bond will be registered in the registration books kept by the Registrar in the
name of Cede & Co., as nominee for The Depository Trust Company, New York,
New York, and its successors and assigns ("DTC'). Except as provided in this
section, all of the outstanding Bonds will be registered in the registration books
kept by the Registrar in the name of Cede & Co., as nominee of DTC.
7.02. Participants. With respect to Bonds registered in the registration books kept by
the Registrar in the name of Cede & Co., as nominee of DTC, the City, the
Registrar and the Paying Agent will have no responsibility or obligation to any
broker dealers, banks and other financial institutions from time to time for which
DTC holds Bonds as securities depository (the "Participants") or to any other
person on behalf of which a Participant holds an interest in the Bonds, including
but not limited to any responsibility or obligation with respect to (i) the accuracy of
the records of DTC, Cede & Co. or any Participant with respect to any ownership
interest in the Bonds, (ii) the delivery to any Participant or any other person
(other than a registered owner of Bonds, as shown by the registration books kept
by the Registrar) of any notice with respect to the Bonds, including any notice of
redemption, or (iii) the payment to any Participant or any other person, other than
a registered owner of Bonds, of any amount with respect to principal of, premium,
if any, or interest on the Bonds. The City, the Registrar and the Paying Agent
may treat and consider the person in whose name each Bond is registered in the
registration books kept by the Registrar as the holder and absolute owner of such
Bond for the purpose of payment of principal, premium and interest with respect
to such Bond, for the purpose of registering transfers with respect to such Bonds,
and for all other purposes. The Paying Agent will pay all principal of, premium, if
July 24, 2023
City Council Meeting Minutes
13
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any, and interest on the Bonds only to or on the order of the respective registered
owners, as shown in the registration books kept by the Registrar, and all such
payments will be valid and effectual to fully satisfy and discharge the City's
obligations with respect to payment of principal of, premium, if any, or interest on
the Bonds to the extent of the sum or sums so paid. No person other than a
registered owner of Bonds, as shown in the registration books kept by the
Registrar, will receive a certificated Bond evidencing the obligation of this
resolution. Upon delivery by DTC to the City Manager of a written notice to the
effect that DTC has determined to substitute a new nominee in place of Cede &
Co., the words "Cede & Co." will refer to such new nominee of DTC; and upon
receipt of such a notice, the City Manager will promptly deliver a copy of the
same to the Registrar and Paying Agent.
7.03. Representation Letter. The City has heretofore executed and delivered to DTC a
Blanket Issuer Letter of Representations (the "Representation Letter") which shall
govern payment of principal of, premium, if any, and interest on the Bonds and
notices with respect to the Bonds. Any Paying Agent or Registrar subsequently
appointed by the City with respect to the Bonds will agree to take all action
necessary for all representations of the City in the Representation Letter with
respect to the Registrar and Paying Agent, respectively, to be complied with at all
times.
7.04. Transfers Outside Book -Entry System. In the event the City, by resolution of the
City Council, determines that it is in the best interests of the persons having
beneficial interests in the Bonds that they be able to obtain Bond certificates, the
City will notify DTC, whereupon DTC will notify the Participants, of the availability
through DTC of Bond certificates. In such event the City will issue, transfer and
exchange Bond certificates as requested by DTC and any other registered
owners in accordance with the provisions of this resolution. DTC may determine
to discontinue providing its services with respect to the Bonds at any time by
giving notice to the City and discharging its responsibilities with respect thereto
under applicable law. In such event, if no successor securities depository is
appointed, the City will issue and the Registrar will authenticate Bond certificates
in accordance with this resolution and the provisions hereof will apply to the
transfer, exchange and method of payment thereof.
7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution
to the contrary, so long as a Bond is registered in the name of Cede & Co., as
nominee of DTC, payments with respect to principal of, premium, if any, and
interest on the Bond and notices with respect to the Bond will be made and
given, respectively in the manner provided in DTC's Operational Arrangements,
as set forth in the Representation Letter.
Section 8. Continuing Disclosure.
8.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure
Certificate" means that certain Continuing Disclosure Certificate executed by the
Mayor and the City Manager and dated the date of issuance and delivery of the
Bonds, as originally executed and as it may be amended from time to time in
accordance with the terms thereof.
July 24, 2023
City Council Meeting Minutes
14
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8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City
hereby covenants and agrees that it will comply with and carry out all of the
provisions of the Continuing Disclosure Certificate. Notwithstanding any other
provision of this resolution, failure of the City to comply with the Continuing
Disclosure Certificate is not to be considered an event of default with respect to
the Bonds; however, any Bondholder may take such actions as may be
necessary and appropriate, including seeking mandate or specific performance
by court order, to cause the City to comply with its obligations under this Section.
Section 9. Defeasance. When all Bonds and all interest thereon have been
discharged as provided in this section, all pledges, covenants and other rights
granted by this resolution to the holders of the Bonds will cease, except that the
pledge of the full faith and credit of the City for the prompt and full payment of the
principal of and interest on the Bonds will remain in full force and effect. The City
may discharge all Bonds which are due on any date by depositing with the
Registrar on or before that date a sum sufficient for the payment thereof in full or
by depositing irrevocably in escrow, with a suitable institution qualified by law as
an escrow agent for this purpose, cash or securities which are backed by the full
faith and credit of the United States of America, or any other security authorized
under Minnesota law for such purpose, bearing interest payable at such times
and at such rates and maturing on such dates and in such amounts as shall be
required and sufficient, subject to sale and/or reinvestment in like securities, to
pay said obligation(s), which may include any interest payment on such Bond
and/or principal amount due thereon at a stated maturity (or if irrevocable
provision shall have been made for permitted prior redemption of such principal
amount, at such earlier redemption date). If any Bond should not be paid when
due, it may nevertheless be discharged by depositing with the Registrar a sum
sufficient for the payment thereof in full with interest accrued to the date of such
deposit.
EXHIBIT A
PROPOSALS
The remainder of this page intentionally left blank
IVI
July 24, 2023
City Council Meeting Minutes
15
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FREERS
BID TABULATION
$2,125,000" General Obligation Improvement Bands, Series 2023A
City of Maplewood, Minnesota
SALE: July 24, 2023
AWARD:: TD SECURITIES (USA) LLC
Rating: S&P Global Ratings "AA+"
Tax Exempt - Bank Qualified
NAME OF BIDDER
bfATURITI
(Fehraar3- 1)
RATE
REOFFERF\G
YIELD PRICE
NET
INTEREST
COST
TRUE
INTEREST
RATE
TD SEC UR=S (M) LLC
$2,28$,003.95
$694,4123.0
3.3511%
New York, New Ymi
2025
5.004}1.
3.050%
202E
5.000%
3.0M
20227
5-000%
2v850%
2029
5.600%
2.76C%
2029
5.000%
2-720%
2030
5.000%
2.670%
2031
5-000%
2.670%
2032
5.OW/a
2.670%
2033
5.000`/a
2-670%
2034
4.0U0`/6
2.940'rL
2035
4.000%
3.030%
2036
4.000%
3-170%
2037
4.000%
3.350%
2039
4.000 /a
3.490%
2039
4.000r/o
3.56c%
BAIRD 33573%
NfllwaAee.. uruconsin
BANCROFT CAPITAL, LLC 3A144`!.
Fort Washington- Pemsyk-auis
NORTHLAND SECURMES, INC. 3A761%
hEnneapolis, Nrumesots
` Subsequent to bid opening the issue size was decreased to $1,945,Ci0O.
:adjusted Price - $2,094,324-70 Adjusted Net Interest Cost - $645,132.80 Adjusted TIC - 3.3579%
QUILdiNG COPAfi1UNITsES. IT'S J1fhIAT WE Q47 [- inFo, :ehlers=inr.com \I-; 1 MO) 552=1171 �° www ehhers�inc.com
July 24, 2023
City Council Meeting Minutes
16
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NET TRUE
MATURITY REOFFERING INTEREST WTEREST
N_JLYIE OF BIDDER (FehrmmT 1) RATE FIELD PRICE COST RATE.
FHN FEKA— ti C IAL CAPITAL 3.4W
MARKETS
l4feuiphis, Iennessee
HL-ITL GTON SEiC`CTP,ITIES, R%C 3S064°d
Chicago. Illinois
ECEYBAt1C CAPITAL `VL-k KETS 3.517E°L
IIti CORPOP AIED
Cleveland. Ohio
STIFEL,' T-COLAL:5 3.5562°'
Birxu ghua A al»a
HILLIOPSE:C==S 3-5624,.
Dalla3. Texas
BERNAFCDI SEC.`UFMES, INC. 3.5974%
Chicap, Illinois
Bid Tabulation Jv.I•. = 4.
City Hof' -Maplewood.. Minnesota
52,125,000* General Obligation Improvement Bou s. time-. ' _' _ P—e
July 24, 2023
City Council Meeting Minutes
17
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No. R-
EXHIBIT B
FORM OF BOND
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
GENERAL OBLIGATION IMPROVEMENT BOND
SERIES 2023A
Date of
Interest Rate Maturity Original Issue CUSIP
February 1, 20 August 10, 2023 565557 _
Registered Owner: Cede & Co.
The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in
Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value received hereby
promises to pay to the Registered Owner specified above or registered assigns, the principal sum of
$ on the maturity date specified above, with interest thereon from the date hereof at the annual
rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1
and August 1 in each year, commencing August 1, 2024, to the person in whose name this Bond is registered
at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding
month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable
in lawful money of the United States of America by check, draft, or wire by Bond Trust Services
Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating
Agent, or its designated successor under the Resolution described herein. For the prompt and full payment
of such principal and interest as the same respectively become due, the full faith and credit and taxing
powers of the City have been and are hereby irrevocably pledged.
The City may elect on February 1, 2033, and on any day thereafter to prepay the Bonds due on or after
February 1, 2034. Redemption may be in whole or in part and if in part, at the option of the City and in such
manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will
notify The Depository Trust Company ("DTC") of the particular amount of such maturity to be prepaid. DTC
will determine by lot the amount of each participant's interest in such maturity to be redeemed and each
participant will then select by lot the beneficial ownership interests in such maturity to be redeemed.
Prepayments will be at a price of par plus accrued interest.
This Bond is one of an issue in the original aggregate principal amount of $1,945,000, all
of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest
rate, all issued pursuant to a resolution adopted by the City Council on July 24, 2023 (the "Resolution"),
for the purpose of providing money to defray the expenses incurred and to be incurred in making certain
assessable local improvements, pursuant to and in full conformity with the Constitution and laws of the
State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and the principal
hereof and interest hereon are payable in part from special assessments against property specially benefited
July 24, 2023
City Council Meeting Minutes
18
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by local improvements and in part from ad valorem taxes for the City's share of the cost of the
improvements, as set forth in the Resolution to which reference is made for a full statement of rights and
powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this
Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property
in the City in the event of any deficiency in special assessments and taxes pledged, which additional taxes
may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully
registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities.
The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified
tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as
amended (the "Code") relating to disallowance of interest expense for financial institutions and within the
$10 million limit allowed by the Code for the calendar year of issue.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is
transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner
hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with
a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner
or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized
denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in
the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at
the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental
charge required to be paid with respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond is
registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving
payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any
notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions
and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen
and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding
general obligation of the City in accordance with its terms, have been done, do exist, have happened and
have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of
the City to exceed any constitutional or statutory limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by
manual signature of one of its authorized representatives.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City
Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the
Mayor and City Manager and has caused this Bond to be dated as of the date set forth below.
Dated: 12023
CITY OF MAPLEWOOD, MINNESOTA
(Facsimile) (Facsimile)
Mayor City Manager
July 24, 2023
City Council Meeting Minutes
19
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CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
BOND TRUST SERVICES CORPORATION
Utz
Authorized Representative
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, will be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM -- as tenants in common
TEN ENT -- as tenants by entireties
JT TEN -- as joint tenants with right of
survivorship and not as tenants in common
UNIF GIFT MIN ACT
Custodian
(Cust)
(Minor)
under Uniform Gifts or Transfers to Minors
Act, State of
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and all rights thereunder, and does
hereby irrevocably constitute and appoint attorney to transfer the said Bond
on the books kept for registration of the within Bond, with full power of substitution in the premises.
Dated
Notice: The assignor's signature to this assignment must correspond with the name as it
appears upon the face of the within Bond in every particular, without alteration or
any change whatever.
Signature Guaranteed:
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City Council Meeting Minutes
20
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NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities
Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program ("SEMP"), the
New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other such "signature guarantee
program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or
MSP, all in accordance with the Securities Exchange Act of 1934, as amended.
The Bond Registrar will not effect transfer of this Bond unless the information concerning
the assignee requested below is provided.
Name and Address:
(Include information for all joint owners if this Bond is
held by joint account.)
Please insert social security or other identifying
number of assignee
PROVISIONS AS TO REGISTRATION
The ownership of the principal of and interest on the within Bond has been registered on
the books of the Registrar in the name of the person last noted below.
Date of Registration
Registered Owner
Cede & Co.
Federal ID 413-2555119
Signature of
Officer of Registrar
July 24, 2023
City Council Meeting Minutes
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EXHIBIT C
TAX LEVY SCHEDULE
Maplewood, Minnesota
$1,945,000 General Obligation Improvement Bonds, Series 2023A
Tax Levy Schedule
Tax
Tax
Bond
Levy
collect
Pay
Year
Year
Year
Total P+1
Net New Df5
P & 1 @105%
Assessments
Net Levy
2022
2023
2024
-
-
-
2023
2024
2025
194,357.50
194,357.50
193,57539
SU24A8
11225090
2024
2025
2026
194,950.00
194,950.00
194,197.50
SU24A8
112,973.02
2025
2026
2027
179,950.00
179,950.00
1BU47.50
8U24A7
107,623.03
2026
2027
2029
184,950.00
194950.00
194,19750
9"24A8
lIZ973.02
2027
2028
2029
194,450.00
194,450.00
193,67250
8U24A8
112,34902
2028
2029
2030
193,700.00
193,700.00
192,SS5.00
BU24A8
111,56052
2029
2030
2031
M700.00
182,700.00
191,835.00
SUNA8
110,510.52
3030
2031
2032
191,450.00
181,450.00
190,522.50
SUNA7
109,19903
=031
2032
2033
179,950.00
179,950.00
138,947.50
SUNAS
107,623.02
2033
2034
193200.00
193200.00
192,360.00
SUNA3
111,03552
_033
2034
2035
M400.00
181400.00
191,52000
SUNAS
110,195.52
2034
2035
2036
191,400.00
191,400.00
190,470.00
8UNAS
109,14552
2035
2036
2037
180200.00
190200.00
159210.00
SU24.49
107,33551
2036
2037
2039
193,800.00
153,300.00
192990.00
SU24A7
111,66553
2037 2039 2039 182,000.00 152000.00 191,100.00 SU2.4.47 109,T7553
10mi - $2,739,457-50 $2,739,457.SO $2,876,430.35 51._19,867,17 91,656,563.21
Band Data
D ate d D ate
Call Date
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
J. NEW BUSINESS
1. Repeal of Catalytic Converter Ordinance
City Attorney Batty gave the staff report.
S•'10t2M
2JO1i2033
Councilmember Juenemann moved to approve the ordinance repealing section 24-60 of the
Maplewood city code pertaining to the sale, purchase or possession of catalytic converters.
Ordinance 1039
AN ORDINANCE REPEALING SECTION 24-60 OF THE
MAPLEWOOD CITY CODE REGARDING CATALYTIC CONVERTERS
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS
July 24, 2023
City Council Meeting Minutes
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FOLLOWS:
Section 1. Repealer. Chapter 24, Article I I I of the city code is amended as follows: City code
section 24-60 is repealed in its entirety.
Sec. 24-60 — 24-85. Reserved.
Section 2. Effective Date. This Ordinance shall be effective August 1, 2023 following its
adoption and publication.
Seconded by Councilmember Lee Ayes — All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 7:45 p.m.
July 24, 2023
City Council Meeting Minutes
23
Fla
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
UDcomina Aaenda Items and Work Sessions Schedule:
August 28: Workshop: 2024 Budget Review
Community Listening Session: 6:30 pm
September 11: Workshop: Ramsey County Emergency Operations Plan; 2024 Budget Review
Council Meeting: 2024 Preliminary Levy Approval
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1. Public Comment (6/12/23) - Public comment phone line is up and operational. Additional input
is needed.
2. EAB (7/10/23) — Look into grant funding and other options to address EAB issues.
Council Schedule for Maplewood Living through March 2024:
Issue
Contributor
Due Date
September 2023
Villavicencio
August 17, 2023
November 2023
Lee
September 15, 2023
December 2023
Melinda
November 13, 2023
January 2024
Abrams
December 15, 2023
February 2024
Juenemann
January 17, 2024
March 2024
Cave
February 16, 2024
Fla
Maplewood
2023 Major Community Outreach Events
August Celebrate Summer
Wednesday, August 23, 2023 (6-7:30 pm)
Upper Afton Park
Touch a Truck
Wednesday, September 13, 2023 (5:30 -7 pm)
Maplewood YMCA Parking Lot
Fire Department Open House
Saturday October 7, 2023 (early afternoon hours)
North Fire Station
Trunk or Treat
Saturday October 28, 2023 (early afternoon hours)
City Hall Parking Lot
G1
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Joe Rueb, Finance Director
PRESENTER:
Joe Rueb, Finance Director
AGENDA ITEM:
Approval of Claims
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The City Manager has reviewed the bills and authorized payment in accordance with City Council policies.
Recommended Action:
Motion to approve the approval of claims.
ACCOUNTS PAYABLE:
$
451,753.76
Checks # 111101 thru # 111153
dated 7/25/23
$
692,396.36
Checks # 111154 thru # 111191
dated 8/01/23
$
895,500.77
Checks # 111192 thru # 111226
dated 8/08/23
$
1,502,663.36
Disbursements via debits to checking account
dated 07/17/23 thru 08/06/23
$
3,542,314.25
Total Accounts Payable
PAYROLL
$ 721,020.36 Payroll Checks and Direct Deposits dated 7/21/23
679,309.02 Payroll Checks and Direct Deposits dated 8/04/23
1,400,329.38 Total Payroll
$ 4,942,643.63 GRAND TOTAL
Background
A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
1. Listing of Paid Bills
G1. Attachment
Check Register
City of Maplewood
Check
Date
Vendor
Description
Amount
111101
07/25/2023
00213
BREDEMUS HARDWARE CO INC
LOCKSETS FOR PD LOCKER ROOMS
$ 4,845.00
111102
07/25/2023
06270
CREATING HEALTHIER COMMUNITIES
RECIPIENT #130765254 - PLEDGES
413.28
111103
07/25/2023
00687
HUGO'S TREE CARE INC
HAZARDOUS TREE REMOVAL- HILLSIDE PARK
1,750.00
111104
07/25/2023
02728
KIMLEY-HORN & ASSOCIATES INC
EAW CITIZEN PETITION FOR REUTER WALTON
3,000.00
111105
07/25/2023
00875
LOFFLER COMPANIES, INC.
CANON COPIER USAGE FEES - JUNE
1,261.52
111106
07/25/2023
01574
T A SCHIFSKY & SONS, INC
PROJ 16-18 GLADSTONE PHASE 3 PMT#6
4,968.46
111107
07/25/2023
04845
TENNIS SANITATION LLC
RECYCLING FEE - JUNE
77,296.83
111108
07/25/2023
05525
USDA, APHIS, GENERAL
DEER REMOVAL THRU 4/30/23
116.92
111109
07/25/2023
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
6,766.14
07/25/2023
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
3,196.92
07/25/2023
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
191.67
07/25/2023
01190
XCEL ENERGY
FIRE SIRENS
61.70
111110
07/25/2023
05013
YALE MECHANICAL LLC
SPRING HVAC MAINT - CENTRAL FS
462.00
07/25/2023
05013
YALE MECHANICAL LLC
SPRING HVAC MAINT - NATURE CENTER
172.00
111111
07/25/2023
00043
ADAM'S PEST CONTROL INC
PEST CONTROL - EMTF
86.30
111112
07/25/2023
03335
AMERICAN ENGINEERING TESTING
GOODRICH PARK IMPROVEMENTS - CONTRACTED
949.00
111113
07/25/2023
02259
ANIMAL HUMANE SOCIETY
2ND QTR 2023 IMPOUND BILLING
1,952.00
07/25/2023
02259
ANIMAL HUMANE SOCIETY
1ST QTR 2023 IMPOUND BILLING
1,698.00
111114
07/25/2023
05972
BHE COMMUNITY SOLAR, LLC
COMM SOLAR GARDEN - MAY 2023
11,702.44
111115
07/25/2023
06479
CITY COUNTY CREDIT UNION
SPRINKLER REPAIRS - REIMBURSEMENT
3,207.00
111116
07/25/2023
04155
CIVICPLUS
PARKS DEPT HEADER - ANNUAL FEE
510.51
111117
07/25/2023
06255
ELECTRICAL PRODUCTION SERVICES
INSTALL GFI BREAKER
5,219.82
111118
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
2,340.00
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
810.00
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
780.00
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
780.00
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
780.00
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
599.40
07/25/2023
04371
ELECTRO WATCHMAN INC.
2023 FIRE MONITORING SERVICES
419.40
07/25/2023
04371
ELECTRO WATCHMAN INC.
PROPERTY ROOM PIN PAD
25.00
111119
07/25/2023
00464
EMERGENCY AUTOMOTIVE TECH, INC
VEHICLE UPDATES
57.50
07/25/2023
00464
EMERGENCY AUTOMOTIVE TECH, INC
VEHICLE UPDATES
57.50
111120
07/25/2023
06303
FAUL PSYCHOLOGICAL FORENSIC
PRE -EMPLOYMENT BACKGROUND
650.00
111121
07/25/2023
06474
FLEMING'S AUTO SERVICE
SPRINKLER REPAIR REIMBURSEMENT - CITY
3,642.20
111122
07/25/2023
06009
HEALTHCALL, LLC
COMM PARAMEDIC SOFTWARE - JUNE
920.00
111123
07/25/2023
06475
HUNERBERG CONSTRUCTION CO
ESCROW RELEASE - 3045 WHITE BEAR AVE
360.00
111124
07/25/2023
02137
KENNEDY & GRAVEN CHARTERED
ATTORNEY FEES - JUNE
16,577.97
111125
07/25/2023
05533
KIRVIDA FIRE
VEHICLE MAINTENANCE LADDER#315
834.00
07/25/2023
05533
KIRVIDA FIRE
VEHICLE MAINTENANCE ENGINE #323
208.50
111126
07/25/2023
00827
L M C I T
INS. PREMIUM JULY - SEPT 2023
145,908.00
111127
07/25/2023
00827
L M C I T
WC CLAIM #00477220
2,249.58
07/25/2023
00827
L M C I T
WC CLAIM #00491882
1,851.79
07/25/2023
00827
L M C I T
WC CLAIM #00491921
352.27
07/25/2023
00827
L M C I T
WC CLAIM #00490071
213.02
07/25/2023
00827
L M C I T
WC CLAIM #00490680
165.81
07/25/2023
00827
L M C I T
WC CLAIM #00486624
44.10
111128
07/25/2023
00846
LANGUAGE LINE SERVICES
PD PHONE INTERPRETIVE SERVICE - JUNE
205.97
111129
07/25/2023
06104
LEGACY SORBENTS & SUPPLY CO.
FLOOR DRY
138.75
111130
07/25/2023
00917
MACQUEEN EMERGENCY
FIRE EQUIPMENT PARTS & SUPPLIES
4,215.00
07/25/2023
00917
MACQUEEN EMERGENCY
FIRE EQUIPMENT PARTS & SUPPLIES
2,124.97
07/25/2023
00917
MACQUEEN EMERGENCY
FIRE EQUIPMENT PARTS & SUPPLIES
1,742.17
07/25/2023
00917
MACQUEEN EMERGENCY
FIRE EQUIPMENT PARTS & SUPPLIES
680.00
07/25/2023
00917
MACQUEEN EMERGENCY
FIRE EQUIPMENT PARTS & SUPPLIES
210.15
111131
07/25/2023
06462
MARIE RIDGEWAY LICSW, LLC
THERAPY SESSIONS - 6/1/2023
480.00
111132
07/25/2023
06438
METRO - INET
VIRTUAL SERVER SUPPORT/MGMT
8,816.00
111133
07/25/2023
00986
METROPOLITAN COUNCIL
MONTHLY SAC - JUNE 2023
4,920.30
111134
07/25/2023
04783
MHSRC/RANGE
PURSUIT INTERVENTION TRAINING
1,270.00
G1. Attachment
Check Register
City of Maplewood
Check
Date
Vendor
Description
Amount
111135
07/25/2023
05838
MINNESOTA BENEFIT ASSOCIATION
MONTHLY PREMIUM - AUGUST
285.10
111136
07/25/2023
06440
NCE EMPOWERING SAFETY
EMS EQUIPMENT SUPPLIES
160.00
111137
07/25/2023
01126
NCPERS GROUP LIFE INS. MN
MONTHLY PREMIUM - AUGUST
416.00
111138
07/25/2023
01175
CITY OF NORTH ST PAUL
MONTHLY UTILITIES - JUNE
4,379.36
111139
07/25/2023
06017
NOW MICRO INC
GETAC TABLET
502.97
111140
07/25/2023
00001
ONE TIME VENDOR
SPRINKLER REPAIR REIMBURSEMENT - CITY
103.50
111141
07/25/2023
06014
RENDER FORESTRY CONSULTING
TREE INSPECTION SERVICES - JUNE
587.66
111142
07/25/2023
01397
RYAN PLUMBING & HEATING CO.
RPZ TESTING IN PARKS
825.00
07/25/2023
01397
RYAN PLUMBING & HEATING CO.
RPZ TESTING IN PARKS
550.00
07/25/2023
01397
RYAN PLUMBING & HEATING CO.
RPZ TESTING IN PARKS
275.00
07/25/2023
01397
RYAN PLUMBING & HEATING CO.
RPZ TESTING IN PARKS
275.00
111143
07/25/2023
03879
SANSIO
SUBSCRIPTION & SANFAX - MAY
1,076.00
111144
07/25/2023
02632
SERVICE MASTER
JANITOR SERVICES JULY 2023
202.62
111145
07/25/2023
06477
SIGN SOLUTIONS USA, LLC
12 - KLEEN BREAK SURFACE MOUNTS
1,317.39
111146
07/25/2023
05265
SKB ENVIRONMENTAL
DISPOSAL OF SWEEPINGS
1,571.21
111147
07/25/2023
06478
SOLAR POD, INC.
REPAIR OF MNC SOLAR SYSTEM
950.00
111148
07/25/2023
01552
SUNRAM CONSTRUCTION, INC.
GOODRICH PARK IMPROVEMENT PROJ
69,709.83
111149
07/25/2023
04154
TARGET SOLUTIONS LEARNING
VECTOR SOLUTIONS MEMBERSHIP 2023
4,253.34
111150
07/25/2023
06476
THE RAE MACKENZIE GROUP, INC.
PEOPLE OF COLOR CAREER FAIR BOOTH
6,000.00
111151
07/25/2023
06107
TOKLE INSPECTIONS, INC.
ELECTRICAL INSPECTIONS - JUNE
20,703.08
111152
07/25/2023
05931
TRUGREEN PROCESSING CENTER
FIRE STATION LAWN MAINT.
253.84
111153
07/25/2023
00449
TYLER TECHNOLOGIES INC
ENTERPRISE ERP - CONVERSION 6/9
1,400.00
07/25/2023
00449
TYLER TECHNOLOGIES INC
ENTERPRISE ERP - CONVERSION 6/13
700.00
$ 451,753.76
53 Checks in
this report.
G1. Attachment
Check Register
City of Maplewood
Check
Date
Vendor
Description
Amount
111154
07/26/2023
06225
BREMER BANK NATIONAL ASSOC.
INTEREST PAYMENT FOR 2020A BONDS
$ 43,046.05
111155
08/01/2023
05114
BOLTON & MENK, INC.
BRIDGE 62559 SITE VISIT/RECOMMENDATIONS
106.50
111156
08/01/2023
00519
FLEXIBLE PIPE TOOLS & EQUIP
REPLACEMENT COUPLINGS 1" JET HOSE
138.00
111157
08/01/2023
00687
HUGO'S TREE CARE INC
HAZARDOUS EAB REMOVALS - 9
6,107.50
111158
08/01/2023
02728
KIMLEY-HORN & ASSOCIATES INC
PROJ 21-09 MAPLE HILLS FORCE MAIN PROJ
1,643.00
111159
08/01/2023
06084
LINCOLN FINANCIAL GROUP
MONTHLY PREMIUM - JULY
8,865.21
111160
08/01/2023
00532
MADDEN GALANTER HANSEN, LLP
HR ATTORNEY FEES - JUNE 2023
5,330.75
111161
08/01/2023
05353
MANSFIELD OIL CO
CONTRACT GASOLINE - JULY 2023
12,759.41
08/01/2023
05353
MANSFIELD OIL CO
CONTRACT DIESEL - JULY 2023
9,068.65
111162
08/01/2023
00985
METROPOLITAN COUNCIL
WASTEWATER -AUGUST
364,344.28
111163
08/01/2023
02043
OVERHEAD DOOR COMPANY
MEDIC DOOR SERVICE
504.45
111164
08/01/2023
01337
RAMSEY COUNTY -PROP REC & REV
FLEET SUPPORT FEES - JUNE
237.12
111165
08/01/2023
06273
SRF CONSULTING GROUP INC.
PROJ 22-17 - PROFESSIONAL SERVICES
11,770.73
08/01/2023
06273
SRF CONSULTING GROUP INC.
PROJ 22-16 - PROFESSIONAL SERVICES
1,548.52
08/01/2023
06273
SRF CONSULTING GROUP INC.
PROJ 22-16 - PROFESSIONAL SERVICES
321.84
111166
08/01/2023
01574
T A SCH I FSKY & SONS, INC
PO101213- BITUMINOUS MATERIALS
994.07
111167
08/01/2023
05013
YALE MECHANICAL LLC
PREP WORK FOR ANTENNA MOUNT
5,421.00
111168
08/01/2023
00043
ADAM'S PEST CONTROL INC
PEST CONTROL - EMTF
86.30
111169
08/01/2023
00052
ADVANCED GRAPH IX INC
CUSTOM WRAP GRAPHICS - TAHOE
1,200.00
111170
08/01/2023
06163
AL TECHNOLOGIES, LLC
ONLINE BENEFITS ADMIN FEE - JULY
372.75
111171
08/01/2023
03437
ARTHUR J GALLAGHER RISK
INSURANCE AGENT FEE 23-24
18,700.00
111172
08/01/2023
06301
ATMOSPHERE COMMERCIAL INTERIOR
LAMINATE LOCKER
1,819.20
111173
08/01/2023
04848
AVESIS
MONTHLY PREMIUM -AUGUST
557.22
111174
08/01/2023
06284
A-Z UNDERGROUND
REFUND PERMIT - 1127 FERNDALE
39.00
111175
08/01/2023
05636
BAY WEST LLC
BOOM DEPLOY FOR SPILL CONTAINMENT -
1,557.90
111176
08/01/2023
00194
BITUMINOUS ROADWAYS, INC.
PROJ 22-16 MYRTLE -STERLING PMT#1
128,104.96
111177
08/01/2023
04862
BRKW APPRAISALS, INC.
PROJ 22-16/22-17 APPRAISAL SERVICES
15,000.00
111178
08/01/2023
05786
COLONIAL LIFE PROCESSING CTR
BCN: E4677316 PREMIUM - JULY
285.02
111179
08/01/2023
05239
DAKOTA WOOD - GRINDING INC.
SCREENER RENTAL -STREET SWEEPING
5,400.00
111180
08/01/2023
00464
EMERGENCY AUTOMOTIVE TECH, INC
VEHICLE UPDATES
517.50
111181
08/01/2023
03895
ESCH CONSTRUCTION SUPPLY, INC.
REPLACEMENT ASPHALT BLADES
698.00
111182
08/01/2023
03416
FUN JUMPS ENTERTAINMENT INC
PARK EVENT 7/26/23 - INFLATABLES
3,770.32
111183
08/01/2023
05649
HASSE FAMILY ENTERPRISES LLC
PETTING ZOO - EVENT 7/26/2023
900.00
111184
08/01/2023
05425
LHB INC.
GOODRICH PARK IMPROVEMENTS
2,280.85
111185
08/01/2023
01111
MOTOROLA SOLUTIONS, INC.
PORTABLE RADIO
5,923.04
08/01/2023
01111
MOTOROLA SOLUTIONS, INC.
AUDIO ACCESSORIES
1,436.80
08/01/2023
01111
MOTOROLA SOLUTIONS, INC.
CHARGER
292.50
08/01/2023
01111
MOTOROLA SOLUTIONS, INC.
CHARGER
292.50
111186
08/01/2023
06314
RAM CONSTRUCTION SERVICES
CONCRETE REPAIRS
19,134.00
111187
08/01/2023
06309
SLEEP NUMBER
MATRESSES/BED FRAMES
2,951.98
111188
08/01/2023
02086
ST PAUL AREA CHAMBER OF COMM
MEMBERSHIP INVESTMENT 2023
450.00
111189
08/01/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
5,641.61
08/01/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
797.17
08/01/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
529.41
08/01/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
256.96
08/01/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
74.24
08/01/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
57.05
111190
08/01/2023
01836
ST PAUL, CITY OF
RADIO MAINT. FOR POLICE DEPT
225.00
111191
08/01/2023
05546
TACTICAL PRODUCTS & SRVS INC
HARD TRAUMA PLATES X 2
838.00
$ 692,396.36
38 Checks in
this report.
G1. Attachment
Check Register
City of Maplewood
Check
Date
Vendor
Description
Amount
111192
08/08/2023
05114
BOLTON & MENK, INC.
GENERAL GIS ASSISTANCE
$ 3,116.00
111193
08/08/2023
00211
BRAUN INTERTEC CORP.
PROJ 22-17 WOODLYNN-SOUTHLAWN MATERIAL
4,933.00
08/08/2023
00211
BRAUN INTERTEC CORP.
PROJ 22-16 MYRTLE STERLING ST MATERIAL
2,324.00
111194
08/08/2023
01574
T A SCHIFSKY & SONS, INC
PROJ 22-17 WOODLYNN-SOUTHLAWN
224,369.55
08/08/2023
01574
T A SCHIFSKY & SONS, INC
PROJ 21-07 GERVAIS REHAB PMT#6
134,764.55
08/08/2023
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS
18,470.37
08/08/2023
01574
T A SCHIFSKY & SONS, INC
PO 101213 - BITUMINOUS MATERIALS
475.86
08/08/2023
01574
T A SCHIFSKY & SONS, INC
ASPHALT FOR MANHOLE PATCHING
385.02
111195
08/08/2023
01190
XCEL ENERGY
STREETLIGHTS WOODLYNN/SOUTHLAWN AREA
3,762.00
08/08/2023
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
1,537.97
08/08/2023
01190
XCEL ENERGY
ELECTRIC UTILITY
750.30
08/08/2023
01190
XCEL ENERGY
ELECTRIC UTILITY
72.41
08/08/2023
01190
XCEL ENERGY
GAS UTILITY
44.22
08/08/2023
01190
XCEL ENERGY
GAS UTILITY
43.48
111196
08/08/2023
05761
YMCA
MCC OPERATING AGREEMENT CONTRIBUTION
216,486.00
111197
08/08/2023
00024
ABLE HOSE & RUBBER INC
COUPLER/PLUGS - SEWER LIFT STATION
192.90
111198
08/08/2023
00100
ANCOM
RADIO MAINTENANCE
52.50
111199
08/08/2023
04321
ANOKA COUNTY GOVERNMENT CTR
REGISTRATION FEE FOR NOTARY
20.00
111200
08/08/2023
06320
COMPANION ANIMAL CONTROL
ANIMAL CONTROL SERVICES - JULY
100.00
111201
08/08/2023
06480
CUSTOM TRUCK ONE SOURCE
STANLEY POST DRIVER FOR SIGN INSTALLS
3,018.00
111202
08/08/2023
00464
EMERGENCY AUTOMOTIVE TECH, INC
SIREN INTERFACE UPDATE
1,525.00
111203
08/08/2023
00003
ESCROW REFUND
2228 N MAPLEWOOD DR - REMAINING ESCROW
15,000.00
111204
08/08/2023
00003
ESCROW REFUND
FINAL ESCROW REL GATHJE-2730 STILLWATER
14,400.00
111205
08/08/2023
00477
ESS BROTHERS & SONS INC
MANHOLE REPAIR SUPPLIES & HDPE RINGS
2,200.14
111206
08/08/2023
00479
EULL'S MANUFACTURING CO., INC.
MORTAR MIX FOR MAHOLE PROJECTS
1,144.00
111207
08/03/2023
03818
MEDICA
MONTHLY PREMIUM - AUGUST
212,269.40
111208
08/08/2023
05838
MINNESOTA BENEFIT ASSOCIATION
MONTHLY PREMIUM - SEPTEMBER
285.10
111209
08/08/2023
01136
NARDINI FIRE EQUIP CO INC
ANNUAL ALARM INSPECTION 1902
889.75
111210
08/08/2023
00001
ONE TIME VENDOR
PROJ 21-06 SPRINKLER REPAIR
4,577.24
111211
08/08/2023
00001
ONE TIME VENDOR
PROJ 21-06 SPRINKLER REPAIR
4,251.55
111212
08/08/2023
00001
ONE TIME VENDOR
PROJ 21-07 SPRINKLER REPAIR
1,157.42
111213
08/08/2023
00001
ONE TIME VENDOR
PROJ 21-06 SPRINKLER REPAIR
989.00
111214
08/08/2023
00001
ONE TIME VENDOR
PROJ 21-06 SPRINKLER REPAIR
900.00
111215
08/08/2023
06481
O-SUN COMPANY
REPLACEMENT CANISTER
84.37
111216
08/08/2023
06482
OTTER LAKE ANIMAL CARE CENTER
2 IMPOUNDED KITTENS
135.00
111217
08/08/2023
06111
QUADIENT FINANCE USA, INC.
POSTAGE MACHINE - CITY HALL
1,000.00
111218
08/08/2023
02794
QUICKSILVER EXPRESS COURIER
COURIER SERVICES
31.12
111219
08/08/2023
06483
REDLINE ARCHITECTURAL SM, LLC
REPAIRS TO CITY HALL ROOF
1,400.00
111220
08/08/2023
02001
CITY OF ROSEVILLE
1920 RICE ST LIGHT -SHARED XCEL
64.66
111221
08/08/2023
04130
SCHINDLER ELEVATOR CORP
QTRLY MAINT. - 1902 8/1-10/31/23
974.12
111222
08/08/2023
05265
SKB ENVIRONMENTAL
DISPOSAL OF SWEEPINGS
1,565.96
111223
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
4,438.57
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
2,800.81
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
997.16
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
248.87
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
137.87
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
86.83
08/08/2023
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
57.05
111224
08/08/2023
01026
DEPT OF TRANSPORTATION
PROJ 21-02 PLANT INSPECTIONS MCMENEMY
1,331.65
111225
08/08/2023
00449
TYLER TECHNOLOGIES INC
ENTERPRISE ERP - CONVERSION
4,900.00
08/08/2023
00449
TYLER TECHNOLOGIES INC
ENTERPRISE ERP - CONVERSION
700.00
111226
08/08/2023
02879
WASHINGTON COUNTY
REGISTRATION FEE FOR NOTARY
20.00
08/08/2023
02879
WASHINGTON COUNTY
REGISTRATION FEE FOR NOTARY
20.00
$ 895,500.77
35 Checks in this report.
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
7/11/2023
7/12/2023
AMAZON.COM*B035N8HV3 AMZN
$ 41.24
6/30/2023
7/3/2023
MENARDS OAKDALE MN
59.99
6/30/2023
7/3/2023
TARGET 00011858
35.89
7/2/2023
7/3/2023
AMZN MKTP US*HD1 EL7ZH3
63.96
7/2/2023
7/3/2023
AMZN MKTP US*Z74SE49W3
165.67
7/3/2023
7/4/2023
FEDEX OFFIC61700006171
189.99
7/3/2023
7/5/2023
TARGET 00009316
18.44
7/3/2023
7/5/2023
THE HOME DEPOT #2801
6.97
7/7/2023
7/10/2023
DALCO ENTERPRISES
351.53
7/5/2023
7/6/2023
NAPA STORE 3279016
107.88
7/6/2023
7/10/2023
DIAMOND VOGEL PAINT #807
90.38
7/6/2023
7/10/2023
THE HOME DEPOT #2801
32.98
7/12/2023
7/14/2023
DIAMOND VOGEL PAINT #802
585.00
7/13/2023
7/14/2023
RDO VER BUR 030170
1,266.43
7/10/2023
7/11/2023
GRAPHIC DESIGN INC
126.93
7/11/2023
7/12/2023
CK HOLIDAY # 03519
32.20
6/29/2023
7/3/2023
JOHNSTONE SUPPLY BLOOMING
101.66
7/5/2023
7/6/2023
VIKING ELECTRIC-DIST CTR
866.00
7/5/2023
7/6/2023
VIKING ELECTRIC-DIST CTR
33.82
7/6/2023
7/12/2023
TWIN CITY FILTER SERVICE
111.42
7/6/2023
7/12/2023
TWIN CITY FILTER SERVICE
58.34
7/11/2023
7/12/2023
BREDEMUS HARDWARE COMPAN
225.94
7/11/2023
7/12/2023
BREDEMUS HARDWARE COMPAN
338.91
6/30/2023
7/3/2023
FRANKLIN PLANNER
58.27
7/3/2023
7/4/2023
LOUIE'S FRESH MARKETS
23.77
7/11/2023
7/13/2023
BARNES & NOBLE #2227
18.24
6/29/2023
7/3/2023
IAAI
103.00
6/29/2023
7/3/2023
MN IAAI
25.00
7/5/2023
7/7/2023
CROOKED PINT MAPLEWOOD
103.35
7/6/2023
7/7/2023
FERRELL*GAS LP
108.00
7/13/2023
7/14/2023
MARATHON PETRO217430
40.78
7/13/2023
7/14/2023
CUB FOODS #1599
10.50
7/13/2023
7/14/2023
COSTCO WHSE #1021
132.26
7/13/2023
7/14/2023
COSTCO WHSE #1021
27.47
6/30/2023
7/3/2023
REV.COM
48.60
6/30/2023
7/3/2023
REV.COM
89.30
7/3/2023
7/4/2023
6/30/2023
7/3/2023
7/1 /2023
7/3/2023
7/1/2023
7/3/2023
7/6/2023
7/6/2023
7/10/2023
7/10/2023
7/13/2023
7/13/2023
7/13/2023
7/13/2023
7/6/2023
7/6/2023
7/11/2023
7/6/2023
7/7/2023
7/12/2023
7/13/2023
7/7/2023
7/7/2023
7/11/2023
7/11/2023
7/14/2023
7/14/2023
7/14/2023
7/14/2023
7/7/2023
7/7/2023
7/12/2023
7/7/2023
TARGET 00011858
33.46
VISION33 INC
2,722.50
VZWRLSS*APOCC VISB
7,597.96
TMOBILE*AUTO PAY
1,113.16
VISION33 INC
2,310.00
COMCAST BUSINESS
413.00
CENTURYLINK LUMEN
69.71
CENTURYLINK LUMEN
71.45
CAN*CANONFINANCIAL CFS
129.98
CAN*CANONFINANCIAL CFS
590.52
CAN*CANONFINANCIAL CFS
1,964.57
CENTURYLINK LUMEN
198.99
MSFT * E0500O561W
8.00
MSFT * E0500O56HW
8.00
MICROSOFT MSBILL.INFO
13.09
COSTCO WHSE #1021
102.43
Name
CHAD BERGO
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
TROY BRINK
TROY BRINK
TROY BRINK
TROY BRINK
TROY BRINK
DANIEL BUSACK
DANIEL BUSACK
SCOTT CHRISTENSON
SCOTT CHRISTENSON
SCOTT CHRISTENSON
SCOTT CHRISTENSON
SCOTT CHRISTENSON
SCOTT CHRISTENSON
SCOTT CHRISTENSON
MELINDA COLEMAN
MELINDA COLEMAN
MELINDA COLEMAN
THOMAS DABRUZZI
THOMAS DABRUZZI
MIKE DARROW
BRAD DAVISON
BRAD DAVISON
BRAD DAVISON
BRAD DAVISON
BRAD DAVISON
MICHAEL DUGAS
MICHAEL DUGAS
MICHAEL DUGAS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
MYCHAL FOWLDS
NICK FRANZEN
NICK FRANZEN
NICK FRANZEN
TONY GABRIEL
7/10/2023 GOODRICH GOLF DOME 100.00 TONY GABRIEL
7/13/2023 CUB FOODS #1599 57.74 TONY GABRIEL
7/14/2023 CUB FOODS #1599 13.47 TONY GABRIEL
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
Name
7/13/2023
7/14/2023
41MPRINT, INC
491.68
TONY GABRIEL
6/30/2023
7/3/2023
HOMEDEPOT.COM
125.16
CAROLE GERNES
7/5/2023
7/7/2023
MENARDS OAKDALE MN
100.71
CAROLE GERNES
7/10/2023
7/12/2023
MENARDS.COM
148.86
CAROLE GERNES
7/10/2023
7/13/2023
MENARDS WARREN MI
(7.24)
CAROLE GERNES
7/11/2023
7/13/2023
MENARDS OAKDALE MN
84.98
CAROLE GERNES
7/1/2023
7/3/2023
AIRGAS - NORTH
107.83
MICHAEL HAGEN
7/1/2023
7/3/2023
AIRGAS - NORTH
160.50
MICHAEL HAGEN
7/1/2023
7/3/2023
AIRGAS - NORTH
322.26
MICHAEL HAGEN
7/8/2023
7/10/2023
AIRGAS - NORTH
609.12
MICHAEL HAGEN
7/10/2023
7/11/2023
ASPEN MILLS
424.95
MICHAEL HAGEN
7/12/2023
7/14/2023
NINO S PIZZERIA
126.37
TIMOTHY HAWKINSON
6/30/2023
7/3/2023
FASTENAL COMPANY 01 MNT11
296.88
TAMARA HAYS
6/30/2023
7/3/2023
SITEONE LANDSCAPE SUPPLY,
653.64
GARY HINNENKAMP
7/3/2023
7/5/2023
MENARDS 3385
159.96
GARY HINNENKAMP
7/6/2023
7/10/2023
THE HOME DEPOT #2801
4.98
GARY HINNENKAMP
7/10/2023
7/12/2023
THE HOME DEPOT #2801
53.31
GARY HINNENKAMP
7/12/2023
7/14/2023
FBI LEEDA INC
795.00
MICHAEL HOEMKE
6/30/2023
7/3/2023
GOVERNMENT FINANCE OFFIC
305.00
CARL JACOBSON
7/5/2023
7/10/2023
WWW.DALCOONLINE.COM
486.60
DAVID JAHN
7/8/2023
7/10/2023
AMAZON.COM*BH1401 RZ3
22.33
DAVID JAHN
7/10/2023
7/13/2023
WWW.DALCOONLINE.COM
321.60
DAVID JAHN
6/29/2023
7/3/2023
NORTHERN TOOL EQUIP
110.00
JOE JENSEN
7/11/2023
7/13/2023
MENARDS 3385
31.36
DON JONES
7/10/2023
7/12/2023
THE HOME DEPOT #2801
36.95
TIM JORDAN
6/30/2023
7/3/2023
STERICYCLE INC/SHRED-IT
77.86
LOIS KNUTSON
7/6/2023
7/7/2023
AMAZON.COM AMZN.COM/BILL
(97.63)
JASON KUCHENMEISTER
7/6/2023
7/7/2023
AMAZON.COM*KX8RB5VZ3
106.85
JASON KUCHENMEISTER
7/13/2023
7/14/2023
PEAVEY CORP.
26.50
JASON KUCHENMEISTER
7/11/2023
7/13/2023
PAYPAL *BLACKSMOKES
135.00
MICHAEL MALESKI
7/2/2023
7/3/2023
UBER TRIP
30.90
MICHAEL MONDOR
7/3/2023
7/4/2023
STILLWATER MOTORS
289.59
MICHAEL MONDOR
7/4/2023
7/6/2023
KWIK TRIP 41500004150
7.99
MICHAEL MONDOR
7/5/2023
7/6/2023
INTOXIMETERS INC
269.00
RACHEL MURRAY
6/30/2023
7/3/2023
AMAZON.COM*610MX9SH3 AMZN
138.60
BRYAN NAGEL
7/1/2023
7/3/2023
CINTAS CORP
82.94
BRYAN NAGEL
7/6/2023
7/7/2023
CINTAS CORP
100.72
BRYAN NAGEL
7/6/2023
7/7/2023
CINTAS CORP
9.30
BRYAN NAGEL
7/6/2023
7/7/2023
CINTAS CORP
39.98
BRYAN NAGEL
7/6/2023
7/7/2023
CINTAS CORP
14.85
BRYAN NAGEL
7/11/2023
7/12/2023
TRI-STATE BOBCAT
1,581.00
BRYAN NAGEL
7/13/2023
7/14/2023
CINTAS CORP
79.73
BRYAN NAGEL
7/13/2023
7/14/2023
CINTAS CORP
9.30
BRYAN NAGEL
7/13/2023
7/14/2023
CINTAS CORP
14.85
BRYAN NAGEL
7/13/2023
7/14/2023
CINTAS CORP
59.18
BRYAN NAGEL
7/11/2023
7/12/2023
SP CLOUD CITY DRONES
296.48
MICHAEL NYE
7/12/2023
7/13/2023
AMZN MKTP US*WQ36Z96F3
14.98
MICHAEL NYE
7/13/2023
7/14/2023
AMZN MKTP US*CS61A9TP3
34.11
MICHAEL NYE
7/13/2023
7/14/2023
AMZN MKTP US*8F24Y91Y3
16.97
MICHAEL NYE
7/11/2023
7/12/2023
RED WING SHOE #727
206.99
JORDAN ORE
7/3/2023
7/5/2023
HEALTH CARE LOGISTICS INC
675.00
KENNETH POWERS
7/6/2023
7/7/2023
BLUE CARD COMMAND
2,709.37
KENNETH POWERS
7/12/2023
7/13/2023
LIFE ASSIST INC
110.66
KENNETH POWERS
6/30/2023
7/3/2023
POMPS TIRE 021
997.66
STEVEN PRIEM
6/30/2023
7/3/2023
POMPS TIRE 021
790.00
STEVEN PRIEM
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
Name
6/30/2023
7/3/2023
ALTEC INDUSTRIES, INC
1,453.53
STEVEN PRIEM
6/30/2023
7/3/2023
FACTORY MOTOR PARTS (19)
23.79
STEVEN PRIEM
7/5/2023
7/6/2023
FACTORY MOTOR PARTS (19)
25.83
STEVEN PRIEM
7/5/2023
7/6/2023
FACTORY MOTOR PARTS (19)
44.44
STEVEN PRIEM
7/5/2023
7/6/2023
FACTORY MOTOR PARTS (19)
103.71
STEVEN PRIEM
7/5/2023
7/6/2023
FACTORY MOTOR PARTS (19)
7.55
STEVEN PRIEM
7/5/2023
7/6/2023
FACTORY MOTOR PARTS (19)
27.82
STEVEN PRIEM
7/7/2023
7/10/2023
FACTORY MOTOR PARTS (19)
144.97
STEVEN PRIEM
7/10/2023
7/11/2023
POMPS TIRE 021
1,205.56
STEVEN PRIEM
7/11/2023
7/13/2023
ZAHL-PETROLEUM MAINTEN
19.80
STEVEN PRIEM
7/12/2023
7/13/2023
SQ *TWIN CITIES TRANSPORT
400.00
STEVEN PRIEM
7/12/2023
7/13/2023
FACTORY MOTOR PARTS (19)
3.52
STEVEN PRIEM
7/12/2023
7/13/2023
FACTORY MOTOR PARTS (19)
7.00
STEVEN PRIEM
7/12/2023
7/13/2023
FACTORY MOTOR PARTS (19)
9.30
STEVEN PRIEM
6/29/2023
7/3/2023
THE HOME DEPOT #2801
48.30
AUDRA ROBBINS
6/30/2023
7/3/2023
ON SITE SANITATION INC
25.00
AUDRA ROBBINS
7/2/2023
7/3/2023
AMZN MKTP US*VR96T7283
65.43
AUDRA ROBBINS
7/4/2023
7/5/2023
CINTAS CORP
52.52
AUDRA ROBBINS
7/5/2023
7/7/2023
ON SITE SANITATION INC
25.00
AUDRA ROBBINS
7/6/2023
7/7/2023
CINTAS CORP
85.36
AUDRA ROBBINS
7/10/2023
7/11/2023
HIRSHFIELDS INC
2,385.92
AUDRA ROBBINS
7/10/2023
7/12/2023
ON SITE SANITATION INC
2,943.00
AUDRA ROBBINS
7/11/2023
7/13/2023
DERO BIKE RACKS
830.61
AUDRA ROBBINS
6/30/2023
7/3/2023
TRAFFICSAFETYSTORE.COM
561.75
SCOTT SCHULTZ
6/30/2023
7/3/2023
MINNESOTA COUNTY ATTORNEY
22.00
STEPHANIE SHEA
7/4/2023
7/5/2023
GALLS
794.48
STEPHANIE SHEA
7/6/2023
7/7/2023
CINTAS CORP
83.10
STEPHANIE SHEA
7/7/2023
7/10/2023
STREICHER'S MO
1,042.54
STEPHANIE SHEA
7/11/2023
7/12/2023
WEAR
144.99
STEPHANIE SHEA
7/12/2023
7/13/2023
BCA TRAINING EDUCATION
50.00
STEPHANIE SHEA
7/12/2023
7/13/2023
BCA TRAINING EDUCATION
50.00
STEPHANIE SHEA
7/13/2023
7/14/2023
CINTAS CORP
83.10
STEPHANIE SHEA
7/2/2023
7/3/2023
AMAZON.COM*GR2116UP3 AMZN
65.25
KAYLA SPANDE
7/6/2023
7/6/2023
AMZN MKTP US*JQ8FWOGM3
232.60
KAYLA SPANDE
7/6/2023
7/7/2023
AMZN MKTP US*R480H3RB3
477.98
KAYLA SPANDE
7/7/2023
7/10/2023
AMZN MKTP US*5032N2VW3
152.46
KAYLA SPANDE
7/7/2023
7/10/2023
AMZN MKTP US*CU92J3DT3
53.05
KAYLA SPANDE
7/8/2023
7/10/2023
AMAZON.COM*4F42X5UR3 AMZN
21.23
KAYLA SPANDE
7/9/2023
7/10/2023
AMZN MKTP US*R81 D648J3
18.98
KAYLA SPANDE
7/3/2023
7/4/2023
NAPA STORE 3279016
38.63
TODD TEVLIN
7/3/2023
7/4/2023
NTE 5413
39.98
TODD TEVLIN
7/3/2023
7/5/2023
MENARDS 3385
22.99
TODD TEVLIN
7/5/2023
7/6/2023
DIVISION STREET FUELS ARC
119.88
TODD TEVLIN
6/30/2023
7/3/2023
FLEET FARM 2700
24.58
MATT WOEHRLE
7/11/2023
7/12/2023
MACQUEEN EQUIPMENT GROUP
195.66
MATT WOEHRLE
7/12/2023
7/14/2023
AN FORD WHITE BEAR LAK
242.27
MATT WOEHRLE
7/5/2023
7/6/2023
KREMER SERVICES
108.00
BOON XIONG
7/5/2023
7/6/2023
ADVANCE AUTO PARTS #7152
93.28
BOON XIONG
7/11/2023
7/13/2023
AN FORD WHITE BEAR LAK
50.86
BOON XIONG
7/11/2023
7/13/2023
AN FORD WHITE BEAR LAK
101.28
BOON XIONG
7/3/2023
7/4/2023
LIFE ASSIST INC
982.65
ERIC ZAPPA
7/3/2023
7/5/2023
BOUND TREE MEDICAL LLC
501.99
ERIC ZAPPA
$ 54,333.18
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
Name
7/26/2023
7/27/2023
AMZN MKTP US*T64SZ3D40
$73.90
CHAD BERGO
7/27/2023
7/28/2023
AMAZON.COM*T64G21 SO
$12.48
CHAD BERGO
7/25/2023
7/26/2023
CUB FOODS, INC.
$32.92
NEIL BRENEMAN
7/26/2023
7/28/2023
SAMSCLUB.COM
$198.04
NEIL BRENEMAN
7/25/2023
7/26/2023
CUSTOM TRUCK ONE SOURCE
$40.00
TROY BRINK
7/25/2023
7/26/2023
MIKES LP GAS INC
$34.46
TROY BRINK
7/25/2023
7/27/2023
METAL SUPERMARKETS ROSEVI
$16.32
TROY BRINK
7/19/2023
7/20/2023
SITEONE LANDSCAPE SUPPLY,
$457.73
BRENT BUCKLEY
7/19/2023
7/21/2023
DELTA AIR 0062129864306
$677.80
DANIEL BUSACK
7/19/2023
7/21/2023
DELTA AIR 0062129864305
$677.80
DANIEL BUSACK
7/25/2023
7/26/2023
GRAPHIC DESIGN INC
$126.93
DANIEL BUSACK
7/14/2023
7/17/2023
THE HOME DEPOT #2801
$14.96
SCOTT CHRISTENSON
7/17/2023
7/19/2023
THE HOME DEPOT #2801
$36.96
SCOTT CHRISTENSON
7/17/2023
7/19/2023
THE HOME DEPOT #2801
$36.68
SCOTT CHRISTENSON
7/18/2023
7/19/2023
MR APPLIANCE OF ROGERS
$160.00
SCOTT CHRISTENSON
7/18/2023
7/20/2023
MENARDS 3385
$17.87
SCOTT CHRISTENSON
7/19/2023
7/20/2023
VIKING ELECTRIC-DIST CTR
$297.90
SCOTT CHRISTENSON
7/21/2023
7/24/2023
SQ *HOTSY MINNESOTA
$137.24
SCOTT CHRISTENSON
7/24/2023
7/25/2023
PAYPAL *MARVELLIGHT
$140.15
SCOTT CHRISTENSON
7/24/2023
7/26/2023
MUSKA ELECTRIC CO
$141.48
SCOTT CHRISTENSON
7/25/2023
7/26/2023
MR APPLIANCE OF ROGERS
$174.27
SCOTT CHRISTENSON
7/25/2023
7/27/2023
THE HOME DEPOT #2801
$12.82
SCOTT CHRISTENSON
7/19/2023
7/20/2023
NEW YORK MAGAZINE
$8.00
MELINDA COLEMAN
7/24/2023
7/25/2023
NORTH YORK GENERAL HOS
$420.91
THOMAS DABRUZZI
7/18/2023
7/19/2023
IN *EDUCATION SPECIALTY P
$610.00
BRAD DAVISON
7/25/2023
7/27/2023
THE HOME DEPOT #2801
$27.92
BRAD DAVISON
7/26/2023
7/27/2023
COSTCO WHSE #1021
$22.87
BRAD DAVISON
7/26/2023
7/27/2023
COSTCO WHSE #1021
$6.58
BRAD DAVISON
7/26/2023
7/27/2023
REV.COM
$25.20
MICHAEL DUGAS
7/26/2023
7/27/2023
REV.COM
$32.40
MICHAEL DUGAS
7/27/2023
7/28/2023
REV.COM
$48.60
MICHAEL DUGAS
7/27/2023
7/28/2023
REV.COM
$27.00
MICHAEL DUGAS
7/20/2023
7/21/2023
RAKEN
$1,908.00
ANDREW ENGSTROM
7/17/2023
7/18/2023
PIONEER PRESS ADV
$480.20
CHRISTINE EVANS
7/14/2023
7/19/2023
SAGE SOFTWARE INC
$2,756.00
MYCHAL FOWLDS
7/17/2023
7/18/2023
ZOOM.US 888-799-9666
$449.82
MYCHAL FOWLDS
7/17/2023
7/18/2023
COMCAST CABLE COMM
$4.58
MYCHAL FOWLDS
7/19/2023
7/20/2023
CENTURYLINK LUMEN
$59.87
MYCHAL FOWLDS
7/19/2023
7/20/2023
CENTURYLINK LUMEN
$64.15
MYCHAL FOWLDS
7/19/2023
7/20/2023
CENTURYLINK LUMEN
$69.71
MYCHAL FOWLDS
7/19/2023
7/20/2023
WEB*NETWORKSOLUTIONS
$14.99
MYCHAL FOWLDS
7/27/2023
7/28/2023
BEST BUY MHT 00000109
$199.99
MYCHAL FOWLDS
7/16/2023
7/17/2023
AMZN MKTP US*ML2UM4FO3
$88.49
NICK FRANZEN
7/17/2023
7/18/2023
PDQ.COM
$3,825.00
NICK FRANZEN
7/19/2023
7/20/2023
AMZN MKTP US*EK2UF8V53
$38.97
NICK FRANZEN
7/19/2023
7/20/2023
AMZN MKTP US*TW2EA1Q33
$6.88
NICK FRANZEN
7/22/2023
7/24/2023
AMZN MKTP US*5Z6VA52O3
$9.98
NICK FRANZEN
7/24/2023
7/25/2023
AMZN MKTP US*T64Z61VU2
$7.98
NICK FRANZEN
7/25/2023
7/26/2023
AJ TEK CORPORATION
$60.00
NICK FRANZEN
7/18/2023
7/19/2023
GESMN MAPLEWOOD 407
$11.00
TONY GABRIEL
7/18/2023
7/19/2023
CUB FOODS #1599
$54.53
TONY GABRIEL
7/19/2023
7/20/2023
4IMPRINT, INC
$434.04
TONY GABRIEL
7/20/2023
7/21/2023
TARGET 00011858
$18.76
TONY GABRIEL
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
Name
7/20/2023
7/24/2023
THE HOME DEPOT #2801
$26.81
TONY GABRIEL
7/27/2023
7/28/2023
CUB FOODS #1599
$250.00
TONY GABRIEL
7/13/2023
7/17/2023
MENARDS OAKDALE MN
$43.59
CAROLE GERNES
7/17/2023
7/18/2023
ASPEN MILLS
$1,598.06
MICHAEL HAGEN
7/17/2023
7/18/2023
ASPEN MILLS
$3,438.00
MICHAEL HAGEN
7/19/2023
7/20/2023
ASPEN MILLS
$380.05
MICHAEL HAGEN
7/27/2023
7/28/2023
ASPEN MILLS
$554.65
MICHAEL HAGEN
7/17/2023
7/18/2023
PETSMART # 0461
$242.65
TIMOTHY HAWKINSON
7/14/2023
7/17/2023
MENARDS OAKDALE MN
$46.86
TAMARA HAYS
7/18/2023
7/19/2023
SITEONE LANDSCAPE SUPPLY,
$112.96
TAMARA HAYS
7/18/2023
7/20/2023
SAFE-FAST(MW)
$65.85
TAMARA HAYS
7/18/2023
7/20/2023
MENARDS 3385
$114.36
TAMARA HAYS
7/20/2023
7/21/2023
AMAZON. COM*B565O6UU3
$58.33
TAMARA HAYS
7/24/2023
7/26/2023
MENARDS OAKDALE MN
$146.03
TAMARA HAYS
7/25/2023
7/26/2023
SITEONE LANDSCAPE SUPPLY,
$459.95
TAMARA HAYS
7/26/2023
7/27/2023
AMZN MKTP US*T691A7KJ2
$49.99
TAMARA HAYS
7/17/2023
7/18/2023
FERGUSON ENT, INC 1650
$242.17
GARY HINNENKAMP
7/17/2023
7/19/2023
THE HOME DEPOT #2801
$38.35
GARY HINNENKAMP
7/18/2023
7/19/2023
SITEONE LANDSCAPE SUPPLY,
$115.42
GARY HINNENKAMP
7/18/2023
7/20/2023
THE HOME DEPOT #2801
$11.98
GARY HINNENKAMP
7/20/2023
7/24/2023
MENARDS OAKDALE MN
$93.96
GARY HINNENKAMP
7/27/2023
7/28/2023
SITEONE LANDSCAPE SUPPLY,
$17.08
GARY HINNENKAMP
7/17/2023
7/18/2023
HOLIDAY STATIONS 3519
$14.98
MICHAEL HOEMKE
7/17/2023
7/19/2023
JOES SPORTING GOODS AND
$26.79
MICHAEL HOEMKE
7/17/2023
7/19/2023
KWIK TRIP 15200001529
$5.58
MICHAEL HOEMKE
7/27/2023
7/28/2023
PARK & LAKE CAR WASH
$23.73
MICHAEL HOEMKE
7/26/2023
7/28/2023
THE HOME DEPOT #2801
$6.98
DAVID JAHN
7/17/2023
7/19/2023
DEPARTMENT OF LABOR AND I
$65.00
RANDY JOHNSON
7/18/2023
7/20/2023
ODP BUS SOL LLC # 101090
$166.35
LOIS KNUTSON
7/18/2023
7/20/2023
ODP BUS SOL LLC # 106874
$97.49
LOIS KNUTSON
7/25/2023
7/26/2023
EZCATERHONEY BAKED HA
$175.94
LOIS KNUTSON
7/17/2023
7/19/2023
THE HOME DEPOT #2801
$41.20
ERIC KUBAT
7/25/2023
7/25/2023
ULINE *SHIP SUPPLIES
$396.63
JASON KUCHENMEISTER
7/25/2023
7/26/2023
HOLIDAY STATIONS O440
$15.03
JASON KUCHENMEISTER
7/27/2023
7/28/2023
PEAVEY CORP.
$62.35
JASON KUCHENMEISTER
7/14/2023
7/17/2023
BLUERIBBON BAIT& TACKLE
$40.00
MICHAEL MALESKI
7/16/2023
7/18/2023
THE HOME DEPOT #2801
$113.76
MICHAEL MALESKI
7/21/2023
7/24/2023
THE UPS STORE 2171
$27.73
MICHAEL MALESKI
7/26/2023
7/27/2023
THE UPS STORE 2171
$25.42
MICHAEL MALESKI
7/24/2023
7/25/2023
PIONEER PRESS CIRC
$14.00
MIKE MARTIN
7/14/2023
7/17/2023
CENTER FOR PUBLIC SAFETY
$395.00
MICHAEL MONDOR
7/17/2023
7/18/2023
SQ *IMPRESSION SIGNS AND
$3,177.00
MICHAEL MONDOR
7/26/2023
7/28/2023
BOUND TREE MEDICAL LLC
$2,339.80
MICHAEL MONDOR
7/18/2023
7/19/2023
GDP*NATIONAL BLACK POLICE
$350.00
RACHEL MURRAY
7/19/2023
7/20/2023
CINTAS CORP
$79.73
BRYAN NAGEL
7/19/2023
7/20/2023
CINTAS CORP
$9.30
BRYAN NAGEL
7/19/2023
7/20/2023
CINTAS CORP
$14.85
BRYAN NAGEL
7/19/2023
7/20/2023
CINTAS CORP
$39.98
BRYAN NAGEL
7/22/2023
7/24/2023
CINTAS CORP
$109.18
BRYAN NAGEL
7/22/2023
7/24/2023
CINTAS CORP
$214.34
BRYAN NAGEL
7/26/2023
7/27/2023
CINTAS CORP
$202.82
BRYAN NAGEL
7/26/2023
7/27/2023
CINTAS CORP
$9.30
BRYAN NAGEL
7/26/2023
7/27/2023
CINTAS CORP
$14.85
BRYAN NAGEL
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
Name
7/26/2023
7/27/2023
CINTAS CORP
$59.18
BRYAN NAGEL
7/26/2023
7/28/2023
MINNESOTA STATE
$868.61
JERRY NOVAK
7/12/2023
7/17/2023
PAYPAL *ALIPAYUSINC
$752.65
MICHAEL NYE
7/25/2023
7/26/2023
DJI SERVICE LLC.
$116.50
MICHAEL NYE
7/15/2023
7/17/2023
THE BUSINESS JOURNALS
$170.00
DANETTE PARR
7/17/2023
7/18/2023
BRIDGETOWER MEDIA NEWSPA
$349.00
DANETTE PARR
7/20/2023
7/24/2023
MEDLINE INDUSTRIES, LP
$436.66
KENNETH POWERS
7/25/2023
7/26/2023
LIFE ASSIST INC
$2,462.63
KENNETH POWERS
7/25/2023
7/27/2023
BOUND TREE MEDICAL LLC
$1,024.53
KENNETH POWERS
7/25/2023
7/27/2023
BOUND TREE MEDICAL LLC
$41.67
KENNETH POWERS
7/26/2023
7/27/2023
LIFE ASSIST INC
$198.00
KENNETH POWERS
7/17/2023
7/18/2023
IN *MINNESOTA HOIST INSPE
$2,173.43
STEVEN PRIEM
7/18/2023
7/19/2023
COMOLUBE AND SUPPLIES INC
$146.95
STEVEN PRIEM
7/18/2023
7/19/2023
NAPA STORE 3279016
$17.63
STEVEN PRIEM
7/18/2023
7/19/2023
METRO PRODUCTS INC
$91.35
STEVEN PRIEM
7/18/2023
7/19/2023
FACTORY MOTOR PARTS (19)
$96.46
STEVEN PRIEM
7/19/2023
7/20/2023
MIDWAY FORD
($94.82)
STEVEN PRIEM
7/19/2023
7/20/2023
MIDWAY FORD
$79.64
STEVEN PRIEM
7/19/2023
7/21/2023
AN FORD WHITE BEAR LAK
$518.95
STEVEN PRIEM
7/19/2023
7/21/2023
AN FORD WHITE BEAR LAK
$66.20
STEVEN PRIEM
7/20/2023
7/21/2023
POMPS TIRE 021
$181.72
STEVEN PRIEM
7/20/2023
7/21/2023
FACTORY MOTOR PARTS (19)
$82.77
STEVEN PRIEM
7/20/2023
7/21/2023
FACTORY MOTOR PARTS (19)
$8.13
STEVEN PRIEM
7/20/2023
7/21/2023
FACTORY MOTOR PARTS (19)
$51.00
STEVEN PRIEM
7/20/2023
7/24/2023
STEPP MANUFACTURING CO IN
$4.14
STEVEN PRIEM
7/24/2023
7/26/2023
AN FORD WHITE BEAR LAK
$16.19
STEVEN PRIEM
7/25/2023
7/27/2023
ZARNOTH BRUSH WORKS INC
$1,216.00
STEVEN PRIEM
7/26/2023
7/27/2023
FACTORY MOTOR PARTS (19)
($64.80)
STEVEN PRIEM
7/26/2023
7/27/2023
FACTORY MOTOR PARTS (19)
$50.87
STEVEN PRIEM
7/26/2023
7/27/2023
FACTORY MOTOR PARTS (19)
$107.19
STEVEN PRIEM
7/26/2023
7/27/2023
FACTORY MOTOR PARTS (19)
$64.80
STEVEN PRIEM
7/27/2023
7/28/2023
BARNETT AUTO GROUP
$610.28
STEVEN PRIEM
7/27/2023
7/28/2023
FASTENAL COMPANY 01MNT11
$380.89
STEVEN PRIEM
7/27/2023
7/28/2023
WHITE BEAR LAKE SUPERSTOR
$20.76
STEVEN PRIEM
7/26/2023
7/28/2023
MINNESOTA OCCUPATIONAL
$960.00
TERRIE RAMEAUX
7/25/2023
7/26/2023
AMAZON.COM*BF4SM48D3 AMZN
$79.98
MICHAEL RENNER
7/19/2023
7/20/2023
CINTAS CORP
$85.36
AUDRA ROBBINS
7/24/2023
7/26/2023
ON SITE SANITATION INC
$215.00
AUDRA ROBBINS
7/19/2023
7/20/2023
EVEREST EMERGENCY VEHICLE
$164.33
RYAN SCHROEDER
7/19/2023
7/21/2023
EVEREST EMERGENCY VEHICLE
$298.95
RYAN SCHROEDER
7/24/2023
7/25/2023
SQ *REZURRECTION DETAIL S
$311.35
RYAN SCHROEDER
7/24/2023
7/26/2023
SHAMROCKS IRISH NOOK
$19.74
RYAN SCHROEDER
7/27/2023
7/28/2023
FIRE- DEX GW
$77.00
RYAN SCHROEDER
7/27/2023
7/28/2023
FIRE- DEX GW
$417.25
RYAN SCHROEDER
7/14/2023
7/17/2023
ODP BUS SOL LLC # 101090
$254.28
STEPHANIE SHEA
7/20/2023
7/21/2023
AMAZON.COM*933KY2OR3 AMZN
$54.96
STEPHANIE SHEA
7/20/2023
7/21/2023
CINTAS CORP
$83.10
STEPHANIE SHEA
7/24/2023
7/25/2023
THOMSON WEST*TCD
$667.32
STEPHANIE SHEA
7/25/2023
7/26/2023
GALLS
$768.80
STEPHANIE SHEA
7/27/2023
7/28/2023
CINTAS CORP
$83.10
STEPHANIE SHEA
7/18/2023
7/19/2023
MINNESOTA ASSOC OF GOVERN
$240.00
JOE SHEERAN
7/17/2023
7/18/2023
AMZN MKTP US*TA3TE1 HX3
$9.27
KAYLA SPANDE
7/18/2023
7/19/2023
AMZN MKTP US*S11 LV0YE3
$79.00
KAYLA SPANDE
G1. Attachment
Purchasing Card Items
Transaction
Posting
Transaction
Date
Date
Merchant Name
Amount
Name
7/18/2023
7/19/2023
AMZN MKTP US*L146Q5SM3
$13.86
KAYLA SPANDE
7/18/2023
7/20/2023
OFFICEMAX/DEPOT 6164
$10.99
KAYLA SPANDE
7/19/2023
7/20/2023
AMZN MKTP US*TA4DN60O3
$32.55
KAYLA SPANDE
7/20/2023
7/24/2023
OFFICEMAX/DEPOT 6164
$6.19
KAYLA SPANDE
7/25/2023
7/28/2023
DALCO ENTERPRISES
$72.12
KAYLA SPANDE
7/14/2023
7/20/2023
BCA TRAINING EDUCATION
($315.00)
JOSEPH STEINER
7/16/2023
7/17/2023
SP SAFARILAND
$343.60
BRIAN TAUZELL
7/18/2023
7/20/2023
DUNAWAY CUSTOM ARMS LLC
$2,149.95
BRIAN TAUZELL
7/19/2023
7/20/2023
AMAZON.COM*ZW14431J3 AMZN
$28.89
BRIAN TAUZELL
7/23/2023
7/24/2023
END OF THE ROAD, INC.
$67.80
BRIAN TAUZELL
7/20/2023
7/21/2023
AN FORD WHITE BEAR LAK
$492.55
MATT WOEHRLE
7/21/2023
7/24/2023
KENS AUTO REPAIR LLC
$95.83
MATT WOEHRLE
7/21/2023
7/24/2023
NTE 5413
$265.97
MATT WOEHRLE
7/17/2023
7/18/2023
GENERAL SAFETY EQUIPMENT
$166.64
BOON XIONG
7/18/2023
7/19/2023
BOYER FORD TRUCKS
$369.99
BOON XIONG
7/18/2023
7/19/2023
AN FORD WHITE BEAR LAK
$333.08
BOON XIONG
7/18/2023
7/20/2023
AN FORD WHITE BEAR LAK
$535.74
BOON XIONG
7/19/2023
7/20/2023
AN FORD WHITE BEAR LAK
$143.00
BOON XIONG
7/20/2023
7/21/2023
AN FORD WHITE BEAR LAK
($535.74)
BOON XIONG
7/20/2023
7/24/2023
AN FORD WHITE BEAR LAK
$286.00
BOON XIONG
7/24/2023
7/25/2023
MACQUEEN EQUIPMENT GROUP
$58.44
BOON XIONG
7/25/2023
7/26/2023
WHEELCO NEWPORT
$254.05
BOON XIONG
7/26/2023
7/27/2023
WHEELCO NEWPORT
$96.90
BOON XIONG
7/27/2023
7/28/2023
BOYER FORD TRUCKS
$13.56
BOON XIONG
7/17/2023
7/18/2023
LIFE ASSIST INC
$854.49
ERIC ZAPPA
$54,708.74
G2
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER: Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Justice Alan Page Elementary School,
2410 Holloway Avenue
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The conditional use permit for Justice Alan Page Elementary School, located at 2410 Holloway
Avenue, is due for review.
Recommended Action:
Motion to approve the CUP review for Justice Alan Page Elementary, located at 2410 Holloway
Avenue, and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit to construct a new educational institution on June 8,
2020. While the project is complete, there are still erosion control blankets on the site, and the city's
environmental planner will inspect the rain gardens and trees planted before the growing season is
over. Other than these items, the site complies with all the conditions required by the conditional
G2
use permit. There are no concerns from staff regarding the project. Staff recommends reviewing the
project in one year to ensure the trees and rain gardens are established.
Timeline/Previous Actions
June 8, 2020: The City Council approved the conditional use permit and design plans for a new
elementary school to be constructed.
October 11, 2021: The city council reviewed the conditional use permit and agreed to review it
again in one year.
Conclusion:
The Staff recommends reviewing this CUP again in one year to review site conditions.
Reference Information
Site Description
Site Size: 19.86 Acres
Surrounding Land Uses
North: Holloway Avenue/ Residential Homes (North St. Paul)
South: Residential Homes (North St. Paul)
East: Single -Dwelling Residential Homes
West: Lakewood Drive/Single-Dwelling Residential Homes
Planning
Existing Land Use: Institutional
Existing Zoning: Single -Dwelling Residential
Attachments:
1. Overview Map
2. Site Plan
3. City Council Meeting Minutes, Dated June 8, 2020
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 8, 2020
Held Remotely Via Conference Call
Meeting No. 11-20
J. CONSENT AGENDA
2. New Maplewood Elementary School, 2410 Holloway Avenue East
a. Conditional Use Permit Resolution
b. Design Review Resolution
Community Development Director Thomson gave the report. Sean Kelly with Wold
Architects gave further information.
Councilmember Juenemann moved to approve the resolution for a conditional use
permit for a new elementary school to be constructed at 2410 Hollowav Avenue East.
Resolution 20-06-1825
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Independent School District 622 has requested approval of a conditional
use permit for a new elementary school building.
1.02 The property is located at 2410 Holloway Avenue East and is legally
described as:
Tract A
The East 174 feet of the North 250 feet of the West 1/4 of the Northeast
1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22 West,
according to the United States Government Survey thereof, subject to the
rights of the public in the North 33 feet thereof for Holloway Avenue, said
tract being also described as Lot 1, Block 1, Wiesner Park, together with
abutting south half of Holloway Avenue, according to the plat of said
Wiesner Park on file and of record in the office of the Register of Deeds in
and for Ramsey County, Minnesota.
Tract B
The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13,
Township
29, Range 22, according to the United States Government Survey
thereof, except the East 174 feet of the North 250 feet thereof, subject to
the rights of the public in the North 33 feet thereof for Holloway Avenue
and in the West 33 feet thereof for Meyer Avenue, said tract being
described as all of Wiesner Park, except Lot 1, Block 1 thereof and
except the south half of Holloway Avenue abutting upon said Lot 1, Block
1, according to the plat of said Wiesner Park on file and of record in the
G2, Attachment 3
office of the Register of Deeds in and for Ramsey County, Minnesota.
Tract C
The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of
Section 13, Township 29, Range 22, Ramsey County, Minnesota,
according to the United States Government Survey thereof, subject to the
rights of the public in the North 33 feet thereof for Holloway Avenue.
(Abstract Property)
Section 2. Standards.
2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for
Educational Institutions.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or property,
because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected
street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
G2, Attachment 3
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit request.
On May 19, 2020, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city
council approve this resolution.
2. On June 8, 2020, the city council discussed this resolution. They
considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. Adherence to the design and site plans date -stamped April 22, 2020.
The director of community development may approve minor changes.
2. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. Comply with all city ordinance requirements for signage.
5. Parking on Lakewood Drive North for any school -related events is
limited to the east side of the street.
6. Provide year-round screening adjacent to the south and east property
lines to the homes aligned with either the parking lot or new school
building and along the west property line adjacent to the school's
loading dock and chiller equipment.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
G3
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER: Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Carver Elementary School, 2680 Upper
Afton Road East
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The conditional use permit for Carver Elementary School, located at 2680 Upper Afton Road East,
is due for review.
Recommended Action:
Motion to approve the CUP review for Carver Elementary School, located at 2680 Upper Afton
Road East, and review again only if a problem arises or a significant change is proposed.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit for building additions and overall remodeling of the
elementary school building located at 2680 Upper Afton Road East on October 28, 2019. The
project is completed and in good standing with the city. The property has been inspected, and the
conditions of the CUP have been achieved. Staff does not find any reason to continue reviewing the
CUP unless a problem arises or a significant site change is proposed.
G3
Timeline/Previous Actions
October 28, 2019: The City Council approved the conditional use permit and design plans for
building additions and remodeling at the school.
October 26, 2020: The city council reviewed the conditional use permit and agreed to review it
again in one year.
May 23, 2022: The city council reviewed the conditional use permit and agreed to review it again in
one year.
Conclusion:
The Staff recommends approving the CUP reviews and reviewing again only if a problem arises or
a significant change is proposed.
Reference Information
Site Description
Site Size: 9.55 Acres
Surrounding Land Uses
North: Single -Dwelling Residential Homes
South: Ramsey County Open Space
East: Medical Office/Religious Facility
West: Ramsey County Open Space
Planning
Existing Land Use: Institutional
Existing Zoning: F, Farm Residential
Attachments:
1. Overview Map
2. Site Plan
3. City Council Meeting Minutes, Dated October 28, 2019
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G3, Attachment 3
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 28, 2019
City Hall, Council Chambers
Meeting No. 20-19
J. NEW BUSINESS
2. Carver Elementary School Addition and Remodel, 2680 Upper Afton Road
East
a. Conditional Use Permit Amendment Resolution
b. Design Review
Community Development Director Thomson gave the report. Troy Miller with LHB
Architects address the council to give additional information. Commissioner Kempe
addressed the council to give the reports for the Community Design Review Board and
Planning Commission.
Councilmember Juenemann moved to approve the conditional use permit amendment
resolution for a school in the farm residential zoning district for a building addition and
remodel to Carver Elementary School located at 2680 Upper Afton Road East.
Resolution 19-10-1745
Conditional Use Permit Amendment Resolution
WHEREAS, Independent School District No. 622 is requesting that the City of
Maplewood approve an amendment to its conditional use permit to allow a building
addition and site plan changes.
WHEREAS, this permit applies to the property located at 2680 Upper Afton
Road. The legal description of the property is:
Beginning at a point twenty (20) rods west of the Northeast comer of the North
Half of the Southeast Quarter (N Y2 of the SE'/4) of Section One (1), Township
twenty eight (28), Range Twenty two (22); thence South forty (40) rods; thence
West forty (40) rods; thence North forty (40) rods; thence East forty (40) rods to
the point of beginning. (PIN 1-28-22-41-0005)
WHEREAS, the history of this conditional use permit is as follows:
On October 15, 2019, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
The planning commission recommended that the city council approve the
conditional use permit.
2. On October 28, 2019, the city council discussed the conditional use permit.
They considered reports and recommendations from the planning
commission and city staff.
G3, Attachment 3
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above -described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The city council shall review this permit in one year.
2. All construction shall follow the design plans approved by the city and date -
stamped October 1, 2019. The director of community development may
approve minor changes.
3. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline for
one year.
4. Comply with all city ordinance requirements for signage.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
G4
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER: Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, John Glenn Middle School, 1560 County
Road B East
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The conditional use permit for John Glenn Middle School, located at 1560 County Road B East, is
due for review.
Recommended Action:
Motion to approve the CUP review for John Glenn Middle School, located at 1560 County Road B
East, and review again only if a problem arises or a significant change is proposed.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit for building additions and overall remodeling of the
middle school building located at 1560 County Road B East on February 10, 2020. The project is
completed and in good standing with the city. The property has been inspected, and the conditions
of the CUP have been achieved. Staff does not find any reason to continue reviewing the CUP
unless a problem arises or a significant site change is proposed.
G4
Timeline/Previous Actions
February 10, 2020: The City Council approved the conditional use permit and design plans for
building additions and remodeling at the school.
March 8, 2021: The city council reviewed the conditional use permit and agreed to review it again in
one year.
May 23, 2022: The city council reviewed the conditional use permit and agreed to review it again in
one year.
Conclusion:
The Staff recommends approving the CUP review and reviewing again only if a problem arises or a
significant change is proposed.
Reference Information
Site Description
Site Size: 15.67 Acres
Surrounding Land Uses
North: County Road B/Single-Dwelling Residential
South: Gateway Trail/Single-Dwelling Residential
East: Single -Dwelling Residential Homes
West: Hazelwood Street/Multi-Dwelling Residential/Single-Dwelling Residential
Planning
Existing Land Use
Existing Zoning:
Attachments:
Institutional
R1, Single Dwelling Residential
1. Overview Map
2. Site Plan
3. City Council Meeting Minutes, Dated February 10, 2020
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 10, 2020
Resumed at 6:00 P.M. Wednesday, February 12, 2020
City Hall, Council Chambers
Meeting No. 03-20
J. NEW BUSINESS
1. John Glenn Middle School, 1560 County Road B East
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
Community Development Director Thomson gave the staff report. Mike Boland,
Operations Supervisor with ISD 622 and Chris Bubser, Senior Technical Architect with
LHB addressed the council to give additional information on the project.
Councilmember Juenemann moved to approve the resolution for a conditional use permit
amendment for John Glenn Middle School, 1560 County Road B East.
Resolution 20-02-1785
Conditional Use Permit Amendment
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Independent School District No. 622 is requesting the City of Maplewood
approve an amendment to its conditional use permit to allow a building
addition and site plan changes.
1.02 The property located at 1560 County Road B East is legally described as:
VAC STS ACCRUING AND FOL WITH 66 FT ESMT TO PROSPERITY
RD THE W 139 9/10 FT OF LOT 3 AND ALL OF LOTS 1 AND 2 BLK 7
SABIN GARDEN LOTS AND ALL OF SD MEMBREZ ADD
Section 2. Standards.
2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for
any institution of any educational, philanthropic or charitable nature;
cemetery, crematory or mausoleum.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
G4, Attachment 3
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or property,
because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected
street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit amendment request.
On January 21, 2020, the planning commission held a public hearing.
The city staff published a hearing notice in the Maplewood Review
and sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission recommended
that the city council approve this resolution.
2. On February 10, 2020, the city council discussed this resolution. They
considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
G4, Attachment 3
following conditions: (additions are underlined and deletions are crossed
out):
1. The city council shall review this permit in one year.
2. All construction shall follow the design plans approved by the city and
date -stamped December 24, 2019. The director of community
development may approve minor changes.
3. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline
for one year.
4. Comply with all city ordinance requirements for signage.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
G5
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER: Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Family Auto Sales, 1065 Highway 36
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The conditional use permit for Family Auto Sales, located at 1065 Highway 36, is due for review.
Recommended Action:
Motion to approve the CUP review for Family Auto Sales, located at 1065 Highway 36, and review
again only if a problem arises or a significant change is proposed.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of
initial approval unless such review is waived by council decision. At the one-year review, the council
may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit for used auto sales of up to nine vehicles on June 11,
2018. There had been questions about the number of cars on the site. Staff met with the business
owner and property owner, and it was clarified that some of the vehicles on the site are related to
the other tenants' leasing space in the multi -tenant building. Since then, the auto sales business
has clearly identified the cars for sale with signage in the windows of those vehicles. Other vehicles
on the site not identified are either related to the customers or employees that visit this site. The
property has been inspected, and the conditions of the CUP have been achieved. Staff does not
G5
find any reason to continue reviewing the CUP unless a problem arises or a significant site change
is proposed.
Timeline/Previous Actions
June 11, 2018: The City Council approved the conditional use permit for the property.
December 9, 2019: The city council reviewed the conditional use permit and agreed to review it
again in one year.
October 11, 2021: The city council reviewed the conditional use permit and agreed to review it
again in one year.
Conclusion:
Staff recommends approving the CUP review and reviewing again only if a problem arises or a
significant change is proposed.
Reference Information
Site Description
Site Size: 1 Acre
Surrounding Land Uses
North: Parking Lot/Single-Dwelling Residential
South: Highway 36
East: Retail Auto Sales/Manufacturing
West: Religious Facility
Planning
Existing Land Use: Commercial
Existing Zoning: M1, Light Manufacturing
Attachments:
1. Overview Map
2. City Council Meeting Minutes, Dated June 11, 2018
Overview Map 1066 Hwy 36
G5, Attachment 1
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G5, Attachment 2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 11, 2018
Maplewood City Hall — Council Chambers
Meeting No.11-18
J. NEW BUSINESS
2. Family Auto Sales, 1065 Highway 36 East
a. Conditional Use Permit Resolution
b. Variance Resolution
City Manager Coleman introduced the report. Environmental Planner Finwall gave the
staff report. Commissioner Eads addressed the council to give the Planning
Commission report. Antonio Martinez, owner of Family Auto Sales address the council
to answer questions.
Councilmember Smith moved to approve the conditional use permit resolution which
outlines the conditions required to sell up to nine used motor vehicles within the Light
Manufacturing (M-1) zoning district at 1065 Highway 36 East.
Resolution 18-06-1577
Conditional Use Permit Resolution
WHEREAS, Antonio Martinez, Family Auto Sales, has applied for a conditional use
permit for used motor vehicle sales at 1065 Highway 36.
WHEREAS, Sections 44-512 (5) of the city ordinances requires a conditional use
permit for used motor vehicle sales in the Light Manufacturing (M-1) zoning district.
WHEREAS, the conditional use permit is for the property at 1065 Highway 36.
WHEREAS, the legal description for the property is: That part of the West 141
feet of the East 491 feet of the Southwest Quarter (SW1/4) of Section 9, Township 29,
Range 22, lying Northerly of State Trunk Highway No. 36-118, according to the United
States Government Survey thereof and situate in Ramsey County, Minnesota. (PIN 09-
29-22-31-0002).
WHEREAS, the property identification number for the property is 09-29-22-31-0002
WHEREAS, the history of this conditional use permit is as follows:
On May 15, 2018, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission also
considered the reports and recommendation of city staff. The planning
commission recommended that the city council approve this permit.
2. On June 11, 2018, the city council considered reports and recommendations of the
city staff and planning commission.
G5, Attachment 2
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above -
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. Used motor vehicles sales is limited to nine parking spaces on the south parking
lot.
2. Used motor vehicle sales is limited to Monday through Saturday, from 9 a.m. to 6
p.m.
3. Exterior improvements are limited to lighting and parking lot striping.
4. The applicant must submit a revised site plan which shows the required
accessible parking stalls.
5. The applicant must submit a revised lighting plan which shows the following
details:
a. The style of the wall pack lights.
b. The style and height of the freestanding light.
C. A note on the plan that indicates the exterior lights on the north side of the
G5, Attachment 2
building will automatically shut off at 8 p.m.
6. The garage bay is to be used for detailing, vacuuming, waxing, windshield repair,
and minor repairs for inventory vehicles only.
7. The garage bay door must be closed when in use.
8. Test drives shall be limited to the frontage road with drives through the residential
neighborhood prohibited.
9. Vehicle deliveries and transport unloading shall be done on site and not along
public streets.
10. The applicant must obtain a building permit for interior improvements.
11. The applicant must obtain a Used Car Dealer business license.
12. Any signs shall be installed in accordance with the Maplewood Sign Ordinance.
The city council shall review this permit in one year.
Seconded by Councilmember AbramsAyes —Mayor Slawik, Council
Members Abrams, Smith
and Xiong
Nayes — Councilmember Juenemann
The motion passed.
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER: Brian Bierdeman, Public Safety Director
AGENDA ITEM: 2023 — 2025 School Resource Officer Agreement with Independent School
District 622
Action Requested: V Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council approval is requested to sign the contract with Independent School District 622 to
provide School Resource Officer services for the next two years.
Recommended Action:
Motion to approve the 2023 — 2025 School Resource Officer Agreement with Independent School
District 622.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $216,370.00
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication V Operational Effectiveness ❑ Targeted Redevelopment
City Council approval is required to sign the agreement.
Background:
For the past several decades, the Maplewood Police Department has provided School Resource
Officer services to Independent School District 622. The school district in return has paid the City of
Maplewood part of the salary costs for the officer assigned to this position. The city is responsible
to pay the officer's salary, benefits and training costs, and the school district will contribute
$104,407.00 in the 2023-2024 school year and $111,963.00 in the 2024-2025 school year for a total
contribution of $216,370.00.
Attachments:
1. 2023 - 2025 School Resource Officer Agreement with Independent School District 622
/ G6, Attachment 1
AMW
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
SCHOOL RESOURCE OFFICER AGREEMENT
This School Resource Officer Agreement (the "Agreement") dated July 19, 2023 is by and
between the City of Maplewood and Independent School District 622.
RECITALS
WHEREAS, the School District and the City are both corporate bodies politic under the Laws of
the State of Minnesota: and
WHEREAS, both the City and District desire to enter this agreement for the provision of law
enforcement services by Maplewood to the District: and
WHEREAS, this Agreement is authorized and provided for by Minnesota Statutes 471.59.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained in this
Agreement, the School District and City agree as follows:
1. Purpose
The City and School District will collaborate on law enforcement services provided by a School
Resource Officer. Both the City and School District have determined that the law enforcement
provided by the SRO is beneficial to school and community safety and promotes collaboration
between the City, District, parents and students. This Agreement is intended, in part, to set forth
the terms and conditions, to create, fund, and implement the position of a police School Resource
Officer ("SRO").
The SRO reports to Maplewood designated Police Supervisor in collaboration with school
administrators.
2. Job Duties
The SRO will work towards carrying out the mission of the Maplewood Police Department
within the school community as per the City's job description. The SRO will act in their capacity
and authority as a Police Officer for the City of Maplewood Police Department to provide a safe
learning environment, to prevent crime, and to investigate and solve crimes.
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3. Funding -SRO Program
The City is responsible for hiring the SRO and paying his or her salary- benefits and training
costs and the District will contribute $104,407 in the 2023-24 school year and $111,963 in the
2024-25 school year to the city for those costs. Overtime for special events that may be required
for the safety of students, staff, and visitors to School District facilities.
4. Services
a. The City shall provide the services of one primary police officer to assist the
School District. The School District agrees to provide adequate office space,
telephone access, computer and printer for use by the SRO(s). The SRO will be
on duty during regular school hours in the school district during all student
contact days and also comply with the City of Maplewood job description. While
on duty with the school district, the SRO is primarily engaged in school district
services; however, the Police Chief has the authority to redeploy the SRO should
a specific emergency or public safety necessity require such deployment. The
SRO will respond to calls in all Maplewood 622 schools, but will be primarily
stationed at one Maplewood school in the city.
b. Selection of SRO. The City will assign someone who already is currently
employed by the City to the SRO position and the District will provide input on
the assignment with the Chief having final authority to select the SRO. The City
of Maplewood has the authority of determining the rotation of the SRO
assignment.
c. Dress Code: The SRO may wear Police Department issued uniform or civilian
clothing attire in compliance with the Police Department Uniforms and
Appearance Policy.
5. Performance Issues
The School District shall promptly report to the Chief of Police any issues or concerns it has
regarding the assigned officer's work performance. The School District may also provide annual
input to the Chief of Police regarding the officer's work performance.
6. Incidents
Incidents occurring on or about school premises that require police intervention should be
primarily investigated by the SRO. The assigned and/or participating officer shall prepare
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customary police incident report(s) and perform investigations in accord with Maplewood Police
Department Policy and Procedure.
7. School Discipline Rules
The SRO shall not enforce any school disciplinary rules or policies.
8. Coordinating Representatives
Representatives of the City, the Police Department and School District will meet as necessary to
discuss, coordinate and recommend revisions, if necessary, to the SRO services/agreement.
9. Payment
The City shall provide billing statements to the School district for services provided herein on a
semi-annual basis on June 30 and January 1 of each year. Such statements will be due and
payable by the School District to the City no more than thirty (30) days after receipt of the same.
The billing to the School district shall be done so in arrears of service provision (January billing
shall cover the immediately preceding period of July 1 through December 31).
10. Term
This Agreement shall commence on the Pt day of September 2023, and shall end on the 3 Pt day
of August 2025.
It. Independent Contractor
The City, through its Chief of Police, will remain free to exercise judgment in this Agreement.
The City acknowledges that no withholding for state or federal benefits or taxes will be made
from the payments due to the City by the School District. The City also acknowledges that it has
the sole obligation to comply with state, local and federal tax provisions with regard to these
services and the employees hired by the City to perform services described herein, including
workers' compensation laws.
12. Scheduling
The SRO will be on duty during regular school hours in the school district all days while school
is in session and also comply with the City of Maplewood job description. During non -student
contact days during the school year and during the summer months, the Chief of Police will
determine the SRO's schedule.
/ G6, Attachment 1
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Overtime:
As requested by the school district with the approval of the Chief of Police and/or his/her
Designee, the SRO is authorized to work special events (prom, homecoming, school dances,
special athletic events, graduation, etc.), attend meetings, or complete investigations outside of
the regular schedule to promote public safety and enhance safety for students, staff and visitors.
Recognizing the joint nature of the SRO program, and the desire to provide the School District
with a fixed cost of the SRO program, the City shall invoice the School District up to 30 hours of
special event overtime at a flat rate of $75 per hour to offset overtime expenditures that stem
from the school -based assignment of the SRO. Any additional overtime needed would be the
responsibility of the individual school organization to cover the costs. Scheduling of police
coverage for special events will be completed between the police department and the
Athletic/Activities Director at the respective school.
13. Roles and Expectations
The SRO will:
a. develop strong and supportive relationships with students, staff, and the community.
b. conduct recurring security checks of the campus and make recommendations to the
School Administrator.
c. follow the MN State Laws and Maplewood Police Department Policies on Use of Force
in the event it becomes necessary. The SRO must report incidents in which he/she has
used physical force or restraint to the School Administrator as soon as it is reasonably
safe to do so.
d. coordinate with the principal concerned to seek permission, guidance, and advise prior to
implementing any programs or school activities within the school environment.
e. may attend and participate in formal and informal School District and building training
related to school safety, racial bias, and inclusion with prior approval from the
Maplewood Police Department.
f. comply with (1) North St. Paul, Maplewood Oakdale School District Policy 519
(Interviews of Students by Outside Agencies), (2) Minnesota State Laws, and (3)
Maplewood Police Department policies and well-defined case law during the process of
interviewing students on campus. Whenever feasible, the SRO is expected to notify the
school principals or their designee in advance of interviewing staff or students.
14. Termination of this Agreement
Either party may terminate this Agreement by providing written notice to the other party no less
than six months prior to the effective termination date.
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15. Temporary Emergency Reassignment
If, in the discretion of the Chief of Police, it becomes necessary to remove the SRO from the
district, whenever possible, the Chief of Police will inform the School District officials in
advance of such action.
16. Security/Linking
The SRO(s) office will be locked and secured by a key issued only to the SRO(s). The SRO(s)
will be provided a suitable computer, monitor, and printer and any other items or services
necessary, at the expense of the School District, so that the SRO will have full access to the City
email and network system and the School District's email and network system at all times the
SRO(s) is working pursuant to this Agreement. Any additional equipment costs to be allowed by
the City.
17. Indemnity and Hold Harmless
The District and the City agree that they will be responsible for their own acts and omissions and
those of their officials, employees, representatives and agents in carrying out the terms of this
Agreement and the results thereof to the extent authorized by law and shall not be responsible for
the acts or omissions of the other party and the results thereof.
It is understood and agreed that each party's liability shall be limited by the provisions of
Minnesota Statutes, Chapter 466 (Tort Liability, Political Subdivisions) or other applicable law.
Nothing contained in this Agreement shall waive or amend, nor shall be construed to waive or
amend any defense or immunity that either party their respective officials and employees may
have under said Chapter 466 or any common-law immunity or limitation of liability all of which
are hereby reserved by the District and the City.
18. Complete Agreement
It is understood and agreed that this is the entire agreement between the parties and this
Agreement supersedes all oral agreements and negotiations between the parties relating to this
subject matter.
19. Amendments
This Agreement contains the full understanding and agreement between the parties and may not
be amended except in writing agreed to and executed by both parties. If any provision of this
Agreement is found invalid by a court or agency, it shall not invalidate any remaining provisions.
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20. Data Practices
Sharing of data will be done only pursuant to the Minnesota Government Data Practices Act and
the Family Educational Rights and Privacy Act. Any data shared between the two parties to this
Agreement will be maintained in accordance with state and federal law. Because the City and the
officer(s) are not employees of the School District, any violation of state or federal law in this
regard is the sole responsibility of the City and the officer and each agrees to hold the School
District harmless if a claim or action arises because of the City's action or omissions. The City
shall provide reasonable data privacy training to all SRO's.
21. Discrimination
The City and School District agree not to discriminate in providing services under this
Agreement on the basis of race, sex, creed, nation origin, age or religion. The parties agree not to
discriminate as required by state and federal laws.
22. Interpretation
This Agreement shall not be construed more strictly against one party than against the other
party merely by virtue of the fact that it may have been prepared by counsel for one of the
parties, it being recognized that both the City and the School District have contributed
substantially and materially to the preparation of this Agreement.
23. Construction
The headings of the sections and subsections of this Agreement are for convenience and
reference only and do not form a part hereof, and in no way interpret or construe such sections
and subsections. Wherever the context requires or permits, the singular shall include the plural.
The plural shall include the singular and the masculine, feminine and neuter shall be freely
interchangeable. It is agreed that nothing herein contained is intended or should be construed in
any manner as creating or establishing the relationship as co-partners, joint venture, or joint
enterprise between the parties hereto or as constituting either party as an agent, representative or
employee of the other for any purpose or in any manner whatsoever, excluding any agency
relationship that may exist for purposes of educational data practices.
24. Parties in Interest
This Agreement shall be binding open upon and inure to the benefit of the parties' respective
heirs, representatives, successors, and assignees. This Agreement is for the sole benefit of the
/ G6, Attachment 1
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City and the School District (including a permitted assignee), and no third party is intended to be
a beneficiary of or have the right to enforce this Agreement.
25. Attorney's Fees
In the event of litigation between the parties in connection with this Agreement, the prevailing
party (i.e. the party whose position is substantially upheld by the court) shall be entitled to
recover its reasonable attorney's fees and costs from the non -prevailing party. The obligation in
the immediately preceding sentence shall survive any termination of this Agreement or the
closing.
26. Definitions
If any date herein set forth for the performance of any obligations by the parties or for the
delivery of any instrument or notice as herein provided should be on a Saturday, Sunday or legal
holiday, the compliance with obligations or delivery shall be deemed acceptable on the next
business day following such Saturday, Sunday or legal holiday. As used in this Section, the term
"legal holiday" means any state or federal holiday for which financial institutions or post offices
are generally closed in the State of Minnesota. The term 'including" shall mean including, as an
example without limiting the generality of the foregoing.
27. Counterparts
This Agreement may be executed in any number of counterparts, each of which shall be deemed
to be an original, but all of which together shall constitute one and the same document. A
signature page to any counterpart may be detached from such counterpart without impairing the
legal effect of the signatures thereon and thereafter attached to another counterpart identical
thereto except having attached to it additional signature pages.
28. Governing Law
This Agreement shall be construed as to both validity and performance enforcement in
accordance with and governed by the laws of the State of Minnesota.
29. Heading
The headings contained herein are for convenience of reference only and do not affect, define,
describe or limit the scope or intent of this Agreement or any of its provisions.
30. Notices
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Notice to City provided for herein shall be sufficient if sent by the regular United States Mail,
postage prepaid, addressed to City of Maplewood, City Administrator, 1830 County Road B
East, Maplewood, MN 5519. Notices sent to the School District shall be sufficient if sent by the
regular United State Mail, postage prepaid, addressed to ISD 622, Attention, Superintendent,
2520 East 12th Avenue, North St. Paul, MN 55109. Either party may designate to each other in
writing from time to time a different address for notice.
IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first
written above.
City of Maplewood
Mayor
City Manager
Date
Date
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School District 622
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Independent School District 622
Christine Tucci-Osorio
Superintendent, ISD 622
Date
Ty Thompson Date
Assistant Superintendent, ISD 622
G7
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER: Brian Bierdeman, Public Safety Director
AGENDA ITEM: Purchase of Mobile Command Vehicle
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council approval is requested to approve the purchase of a mobile command vehicle. The
Police Department requires a mobile command vehicle to effectively respond to emergency scenes
requiring a high level of resources, technology, and coordination. The purchase of the mobile
command vehicle is in the Capital Improvement Plan (CIP) for 2023.
Recommended Action:
Motion to approve the purchase of a mobile command vehicle.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $84,358.00.
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication V Operational Effectiveness ❑ Targeted Redevelopment
Ensuring the Police Department can respond to complex emergency scenes effectively.
Background:
In the spring of 2020, the Maplewood Police Department experienced city-wide civil unrest and
disorder. The response was coordinated from the back of a squad car with a hand-held radio and a
notebook. Since then, the agency has responded to many emergency scenes requiring a high level
of resources, technology, and coordination. When a mobile command vehicle has been essential or
would provide a more effective response, we rely on the Ramsey County Sheriff's Office's
availability and response time.
G7
The Maplewood Police Department requires a mobile command vehicle to respond effectively to
these ever-increasing and expanding scenes. A mobile command vehicle will ensure that the
necessary resources can be deployed quickly where needed to ensure effective operational control
of a scene. The mobile command vehicle can also be used by the Maplewood Fire Department, as
a mobile crime lab for evidence processing at investigative scenes and as a high -visibility
community outreach, educational, and recruiting tool.
Mercedes-Benz and Ford are the two vehicle manufacturers that produce a van platform that meets
the needs of our mobile command vehicle. While seeking bids, Ford could not provide the
Maplewood Police Department with a bid or a date when they would be able to. Mercedes-Benz
created a van meeting our specific needs with an estimated production date of 09/26/2023.
The 2024 Mercedes-Benz Sprinter van's price is $84,358.00.
Attachments:
1. 2024 Mercedes-Benz Sprinter Van's Build Sheet and Purchase Agreement
G7, Attachment 1
MSRP
MERCEDES-BENZ USA, LLC. MERCEDES-BENZ OF ST. PAUL
ONE MERCEDES-BENZ DR 2780 MAPLEWOOD DRIVE
SANDY SPRINGS, GA 30328 MAPLEWOOD, MN 55109
Dealer Code: 42121 Region: WESTERN VPC: BALTIMORE
PO#: 7474005336
Code Description
MODEL: 2024 MXCAEA
9040 Jet Black
Standard Accessories
BA3
Active Brake Assist
BH1
Hold Function
C6L
Multifunction steering wheel
CL1
Adjustable steering wheel (ang
D03
High roof
D93
Omission bulkhead
E07
Hill Start Assist
ED4
AGM battery 12V 92 AH 850 A
EK1
Body Builder Connector
ESO
Jump start terminal
EW6
Pre -installation: Remote Servi
EY6
Breakdown management
F68
Heated & electrically adjustab
FF5
Shelf above windshield
FG8
Cupholder front
FJ4
Storage compartment underneath
G43
Automatic transmission, 9G-tro
IC1
Model series C907 / C910 Sprin
IEO
Model series C907 VS30 RWD
IG4
Standard
IG5
Basic
IKO
Complete vehicle
J58
Seat belt reminder driver
J65
Outside temperature gauge
JA8
Crosswind Assist
JH3
Communication module (LTE) for
K60
Exhaust straight to rear
KL1
Aux fuel sending unit w/ fuel
KP7
4th generation SCR emission co
L94
Parking lights deletion
LA2
Headlight assistant
LB5
3rd brake light
P47
Front mudflaps
P48
Rear mudflaps
R65
Spare wheel bracket below fram
R87
Spare wheel
RMO
All -season tires
S22
Armrest for driver's seat
SA5
Front airbag, driver
SA6
Front airbag, passenger
T16
Sliding door, passenger side
X5G
Witout load uprating/derating
X64
Plates/booklets in English (US
XQ1
VIN-encoded vehicle data with
XY4
Model Year 4
ZU8
USA country version
ZZ4
Brand content Mercedes-Benz No
Options
Price
$67, 500
$1,198
COOPKG Comfort Package $307
LC4 Comfort overhead control panel
SE4 Lumbar support, co -driver's se
SE5 Lumbar support, driver's seat
SKO Comfort head restraint, driver 07.26.2023 17.22.30
SK1 Comfort head restraint, co-dri
G7, Attachment 1
C01 PKG
Driver Convenience Package
$449
E46 12 V power outlet, driver seat
FJ1 Hinged lid for storage compart
FJ5 Hinged Lid for Storage Compart
FZ9 Keys, two additional masters
JW8 Attention Assist
CO2PKG
Premium Package
$805
E3M MBUX Multimedia System with 7
FM3 Wet Wiper System
JB4 Active Lane Keeping Assist
COSPKG
Comfort Package (Seat addition
$426
SB1 Comfort driver's seat
SB2 Comfort passenger seat
X34PKG
Dual Rear Wheel Tires (Standar
RD9 Unspecified tire brand
RH7 Tires LT 215/85 R16
RS6 5.5 J x 16 steel wheels
X55PKG
All Wheel Drive Package
$6,700
X69PKG
Swivel Seat Package
$595
S87 Driver's seat frame, low
S88 Passenger seat frame, low
SR8 Swivel base for driver's seat
SR9 Swivel base for front passenge
804
CY X3/1
A4M
all -wheel drive with torque -on
AR5
Axle ratio i = 4,727
BE2
Handbrake lever, folding
$62
D13
Mounting rails for roof rack
$336
E 1 B
Tray for smartphones incl. wir
$175
E1 U
USB-C socket, 5 V
E2A
Access point for BB special si
$32
E30
Starter battery disconnect
E36
Cutoff relay for additional ba
$124
E40
Trailer hitch prep. wiring
ED5
Parametric special module (PSM
$354
EE3
115 V socket
$140
ES5
Charging package, dashboard
$92
EY5
Emergency Call System
F43
Laminated glass rear
F61
Interior rear view mirror
$41
FR8
Rear view camera (head unit di
$377
H04
Heat insulation, front compart
$209
H16
Heated driver's seat
Hl l
Front -to -rear outlet in instru
H21
Windshield with filter band
HH2
Heater, auxiliary electric hot
HH9
Air Condition, Front
IL5
Left-hand drive
IR7
Wheelbase 4325 mm, overhang 20
IT5
5,0 tonner
J11
Speedometer mph
J55
Seat belt warning for co -drive
JA7
Blind Spot Assist
$504
JF1
Rain sensor
$118
JK5
Instrument cluster with color
KB7
24.5 gallon fuel tank
L13
Fog lamp with cornering light
$223
L65
Interior lights, cargo compart
M15
Fuel/water separator and lubri
M5N
Engine OM 654 DE 20 LA 155 kW
M61
Alternator 14 V / 280 A
$188
M71
Approval, bio-diesel B20
MH8
SULEV emissions
MS1
Cruise control
Q11
Longitudinal member reinforcem
Q24
Trailer Hitch
$164
QA9
Half -sided step rear (for trai
$113
S25
Armrest for front passenger se
S28
Armrest, driver's and co -drive
$58 07.26.2023 17.22.30
SH1
Thorax -pelvis sidebag, driver
SH2
Thorax -pelvis sidebag, co-driv
SH9
Airbag, driver/passengerwindo
T74
Assist handle, B-pillar
T75
Door -mounted assist handles, d
T85
Assist handle, left rear door
T86
Assist handles, right rear doo
V43
Wood floor with 6 D-rings
V94
Cable duct - side wall
V95
Cable duct - rear portal
VA3
Side wall paneling full hardbo
VF7
Fabric Maturin Black
W16
2nd row, fixed window, driver
W54
Rear doors, opening to side wa
W70
Black tinting (90%) for rear w
XC8
VIN visible from outside
XM4
Acoustic package
XZ0
Model generation 0
Y43
Jack, hydraulic
Z44
Registration of vehicle not po
Z4X
Production Charleston
Z5V
Vehicle class MPV
Z74
Bodyshell, additional measures
ZH4
Downhill speed regulation for
ZM0
Panel van
SUBTOTAL
ZUFR
Delivery & Destination charge
- TOTAL -
*Pricing is subject to change. Mercedes-Benz reserves the right to make changes without notification.
G7, Attachment 1
$36
$36
$36
$473
$497
$162
$155
$97
$61
$82,843
$2,295
$85,138
07.26.2023 17.22.30
G7.Aftaohmert1
Purchase Agreement
Ramon
Mercedes-Benz nfSt. Paul
278OMaplewood Drive
Maplewood, PWN551O8
daniel.busack@mapiewoodmn.gov
Mileage:
X
Customer Signature
Disclaimer:
All offers are subject tocredit approval.
Retail Price:
$85,138.00
Sales Price:
$85,138.00
Accessories:
$0.00
Service Contract:
$0.00
Government Fees:
$0.00
Total Taxes:
$0.00
Trade Allowance:
$0.00
Trade Payoff:
$0.00
Trade Equity:
$0.00
Rebate:
$1,000.00
Cash Down:
$0.00
m
Manager Signature
Date
Printed 7126/23 4:28 PM
G8
REPORT TO:
REPORT FROM
PRESENTER:
AGENDA ITEM:
Action Requested:
Form of Action:
Policy Issue:
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
Melinda Coleman, City Manager
Steven Love, Public Works Director / City Engineer
Steven Love
Joint Use Agreement for Operation and Maintenance of Shared Sanitary
Sewer Mains, City Project 19-43
✓ Motion ❑ Discussion ❑ Public Hearing
❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
The City of Saint Paul Port Authority is leading the redevelopment of the former Hillcrest golf course
site located at the southwest corner of McKnight Road and Larpenteur Avenue. The sanitary sewer
system that will serve this site takes flows from both the City of Maplewood and the City of Saint
Paul.
The City Council will consider entering into a joint use agreement with the City of Saint Paul for the
shared use of the sanitary sewer mains. The agreement covers the roles and responsibilities
associated with the operation and maintenance of the sanitary sewer mains that serve the new
development and surrounding properties.
Recommended Action:
Motion to enter into a Joint Use Agreement for operation and maintenance of shared sanitary sewer
mains between the City of Saint Paul and the City of Maplewood. The Mayor and City Manager are
authorized to sign said agreement signifying Council approval. Minor revisions as approved by the
City Attorney are authorized as needed.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is to be updated based on
contributing flow to the shared systems starting in 2028.
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: The proposed joint use agreement puts in
place the process for The Metropolitan Council Environmental Services (MCES) to adjust the
annual Municipal Wastewater Charges (MWC) to St. Paul and Maplewood for their proportionate
costs of regional sewage conveyance and treatment. Additionally, in 2027 Saint Paul and
Maplewood will submit to each other their annual sewer maintenance budget and summation of
miles of sewer to determine an average sewer maintenance cost per mile. These values will be
utilized to calculate each city's estimated share of maintenance costs for 2028. The city owing the
larger annual maintenances cost shall make a payment to the other city for the difference. In the
event of it becomes necessary to reconstruct or replace part of all of the joint use system the cities
G8
agree the cost share will be based on percentage of respective flow for the portion being
reconstructed or replaced.
Strategic Plan Relevance:
❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment
The agreement covers the roles and responsibility associated with the operation and maintenance
for the shared use of sanitary sewer mains. The agreement replaces two existing agreements and
takes into account the future development of the Heights project.
Background:
The City of Saint Paul Port Authority is leading the redevelopment of the former Hillcrest golf course
site located at the southwest corner of McKnight Road and Larpenteur Avenue. The projects
consist of 112 acres. The City of Saint Paul's Master Plan anticipates the Heights redevelopment
project will bring around 1,000 living wage, low -barrier jobs and 1,000 housing units at full build out.
The Cities of Saint Paul and Maplewood currently have two joint use agreements that cover the
shared use of the sanitary sewer systems in the area of the Heights redevelopment project. The
current sanitary sewer systems take flows from both Saint Paul and Maplewood. These two
agreements cover the roles and responsibilities of each party for the annual maintenance costs,
annual MWC costs, and future reconstruction/replacement costs.
Sanitary sewer flows from the Heights redevelopment project will ultimately flow into the existing
joint use sanitary sewer system. The new agreement between Saint Paul and Maplewood defines
the roles and responsibilities for the maintenance and operation of the joint use sanitary sewer
systems. Additionally, the new agreement explains how each city's share of annual maintenance
costs, annual MWC costs, and the future reconstruction/replacement costs are calculated. The new
agreement takes into account the future growth of the Heights redevelopment project by requiring
each City's cost share to be recalculated using the previous year's data each year.
City staff and the City Attorney have reviewed the attached agreement and recommend entering
into the agreement for the operation and maintenance of the shared sanitary sewer mains in the
Heights development area.
Attachments:
1. Joint Use Agreement for Operation and Maintenance of Shared Sanitary Sewer Mains
G8, Attachment 1
Agreement Between the
City of Saint Paul
and the
City of Maplewood
This agreement ("Agreement") is dated this day of 2023 by and between the
CITY OF SAINT PAUL, a home rule charter City under the laws of the State of Minnesota, (hereinafter
referred to as "ST. PAUL"), and the CITY OF MAPLEWOOD, a municipal corporation of the State of
Minnesota (hereinafter referred to as "MAPLEWOOD").
WHEREAS, the proposed The Heights development will generate new wastewater flow that is proposed
to discharge to St. Paul and Maplewood sewers.
WHEREAS, the new wastewater flow from The Heights which is located in St. Paul, will be metered
with other wastewater flows from St. Paul at existing Metropolitan Council Environmental Services
(hereinafter referred to as "MCES") flow meters.
WHEREAS, St. Paul and Maplewood previously executed a Joint Use Agreement on the 12t' day of
September 2005 regarding the transfer of ownership of a portion of MCES Interceptor 1-SP-214 from
MCES to St. Paul and the conditions of j oint use of the interceptor by St. Paul and Maplewood, attached
in Exhibit IA.
WHEREAS, St. Paul and Maplewood previously executed Document No. 654 in April 1988 regarding
intercommunity flow from Maplewood Districts 34 and 36 through St. Paul sewers tributary to MCES
Interceptor 8566-371, attached in Exhibit 113.
WHEREAS, both St. Paul and Maplewood contribute flow to the intervening sanitary sewers between
The Heights site and existing MCES Interceptors 1-SP-214 and 8566-371 as depicted in Exhibit 2.
WHEREAS, the parties wish to memorialize the changes to the Joint Use Agreements, dated the 121'' day
of September 2005 and April 1988, to account for wastewater flows from the future The Heights
development in St. Paul and existing wastewater flows from St. Paul and Maplewood.
NOW, THEREFORE, based on the mutual covenants contained herein, the parties agree as follows:
1. This agreement replaces and supersedes the two previously executed Joint Use Agreements dated
the 12t' day of September 2005 and April 1988.
2. Maplewood does hereby grant permission to St. Paul to allow the wastewater flow generated
within The Heights site in St. Paul to discharge to Maplewood sanitary sewers in Larpenteur
Avenue and McKnight Road until said flow returns to St. Paul sanitary sewers downstream as
depicted in Exhibit 2.
Page 1
G8, Attachment 1
St. Paul does hereby grant continued permission to Maplewood to allow Maplewood Sanitary
Sewer Districts 33(S), 34(S), 35(S), and 36(S) that currently drain into St. Paul sanitary sewers at
the locations shown in Exhibit 2 to continue to do so in exchange for Maplewood's sharing of
maintenance and replacement costs of the sanitary sewers.
The St. Paul and Maplewood sewer systems to be interconnected shall be used solely for the
purpose of conveying sanitary sewage. St. Paul and Maplewood shall not permit storm water,
clear water, or inflow and infiltration exceeding standards set by MCES to be connected to the
sewers.
St. Paul and Maplewood shall save one another harmless from any damage, cost, or expense; and
fully indemnify one another against any and all liability sustained by reason of the connection, or
the maintenance of connections hereunder, between their public sewer systems by reason of any
damage, cost, expense, or loss that may be sustained by each party, its inhabitants, or any other
person or persons connected with the use of the public sewer system, or by diversion into the
public sewer system of roof water or storm water drainage. This agreement is entered into
pursuant to all of the terms, provisions, and conditions of Chapter 80 (Sewer Contracts, Suburbs)
of the Legislative Code of St. Paul.
St. Paul shall log, track, and share the SAC determination letters received from MCES for lots
within The Heights with Maplewood as development progresses within The Heights.
7. On or before February 1 of each year, St. Paul and Maplewood staff shall meet (virtually or in -
person) to review and compare the original development SAC estimates against SAC
determination letters received. At that time, the Residential Equivalent Connection (REC)
amounts in Exhibit 3 and Exhibit 4 will be revised based on the constructed and sewered REC
units in the affected sewersheds, or based on field measurement of actual flow rates.
8. It is agreed between the parties hereto that MCES shall adjust the annual Municipal Wastewater
Charges (MWC) to St. Paul and Maplewood for their proportionate costs of regional sewage
conveyance, treatment, and related costs based on the mutually agreed upon REC units. St. Paul
and Maplewood shall cooperate with and provide all necessary information to MCES to facilitate
the proper billing to Maplewood and St. Paul for the unmetered intercommunity wastewater flow.
St. Paul and Maplewood agree to annually reimburse one another an amount equal to the sum of
the products of the distance of each joint use sewer segment, times the percentage of flow
originating within the respective party to the total sewer flow, times an annual sanitary sewer
maintenance cost per mile of the other party, as established herein. Exhibit 3 tabulates the
intercommunity flow to total flow percentage for the various segments of the joint use sewers
based on calculated REC units. Should the use of these percentages no longer accurately reflect
the estimated maintenance cost apportionment, then they may be superseded by a revised
determination of REC units or field measurement of actual flow rates. Exhibit 3 also tabulates the
proportionate mileage of joint use sanitary sewer on which the annual reimbursement is based.
10. Beginning in 2028, on or before February 1 of each year, St. Paul and Maplewood shall submit to
one another documentation of their annual sewer maintenance budgets and summations of
mileage of sewer, irrespective of size or type.
Page 2
G8, Attachment 1
a. The St. Paul annual sanitary sewer maintenance cost utilized for the purposes of this
agreement shall be the annual St. Paul Department of Public Works Sewer Maintenance
budget (Reasonably estimated to be: $XXXXXXX for 202Y), divided by the total
mileage of sewer within St. Paul (XXXX miles in 202Y) times 110 percent to account for
other administrative, depreciation, and related overhead expenses not included within the
sewer maintenance division budget. For 202Y, the St. Paul annual maintenance cost per
mile is agreed to be $XXXX.
b. The Maplewood annual sanitary sewer maintenance cost utilized for the purposes of this
agreement shall be the annual Maplewood Department of Public Works Sanitary Sewer
Operations budget (Reasonably estimated to be: $XXXXXXX for 202Y), divided by the
total mileage of sewer within Maplewood (XXXX miles in 202Y) times 110 percent to
account for other administrative, depreciation, and related overhead expenses not
included within the sewer maintenance division budget. For 202Y, the Maplewood
annual maintenance cost per mile is agreed to be $XXXX.
11. The party owing the larger annual maintenance cost sharing amount shall make payment for the
net amount, equal to their payment amount minus the reciprocal payment amount, to the other
party within thirty (30) days of receipt of invoice for the maintenance cost sharing amount as
determined by the basis set forth in this agreement for the current calendar year.
12. In the event that it is necessary to reconstruct or replace part or all of the existing joint use sewers,
St. Paul and Maplewood will recompense one another based on the current mutually agreed upon
percentages of respective flow for the segments to be reconstructed or replaced. If replacement is
needed because one party wishes to convey additional flow, that cost will be paid by that party.
13. This agreement shall be permanently binding on both parties unless it is terminated by mutual
consent, or unless sewerage facilities that allow a connection to the MCES interceptor system
within St. Paul or Maplewood become available and obviate the stated purpose of this agreement.
Page 3
G8, Attachment 1
IN WITNESS WHEREOF, the parties have executed this agreement on this
Approved as to form by legal counsel
Page 4
day of 2023.
CITY OF MAPLEWOOD
Mayor
And:
City Manager
CITY OF SAINT PAUL
By:
Mayor
And:
City Clerk
And:
Director of Public Works
And:
Director of Finance
G8, Attachment 1
Agreement Between the
City of Saint Paul
and the
City of Maplewood
This agreement ("Agreement") is dated this day of September 2005 by and
between the CITY OF SAINT PAUL,, a home rule charter City under the laws of the State of
1Vlll llleso la, (Ilcrclnafter relerreU Lo as "S 1 PAV I, anU Lhe Cl T Y OF 1VI t1 PLE VV�OOL, a
municipal corporation of the State of Minnesota (hereinafter referred to as "MAPLEWOOD").
WHEREAS, The Metropolitan Council Environmental Services has declared that their
interceptor known as I-SP-214, as described in Exhibit A (hereinafter referred to as
"INTERCE,PTOR"), no longer meets their criteria as a regional interceptor because its flow is
less than 200,000 gallons per day; and
WHEREAS, by law the Metropolitan Council Environmental Services must reconvey the
interceptor to St. Paul and;
WHEREAS, the Metropolitan Council Environmental Services has agreed to make repairs to the
interceptor so that it is reconveyed in good condition, and
WHEREAS, both St. Paul and Maplewood contribute sanitary flow to the interceptor, and
WHEREAS, St. Paul has agreed to accept ownership of the interceptor.
NOW, THEREFORE, this agreement is intended to establish the conditions of the interceptor's
joint use by St. Paul and Maplewood and they hereby mutually agree as follows:
St. Paul does hereby grant permission to Maplewood to allow Maplewood Sanitary Sewer
Districts 33(S) and 35(S) that currently drain into the interceptor at the locations shown in
Exhibit B to continue to do so in exchange for Maplewood's sharing of maintenance and
G8, Attachment 1
replacement costs of the interceptor.
2. The Maplewood sewer system to be connected to the St. Paul sewer system shall be used
solely for the purpose of conveying sanitary sewage. Maplewood shall not permit storm
water, clear water or inflow and infiltration exceeding standards set by the Metropolitan
Council Environmental Services to be connected to the interceptor.
Maplewood shall save St. Paul harmless from any damage, cost or expense; and fully
indemnify St. Paul against any and all liability sustained by reason of the connection, or the
maintenance of connections hereunder, between the public sewer system of Maplewood
o 1 tt— nnblin cAwAr cyotAm -rQt Uonl by re —on ni—, riama�.c� ost r loss that
uuu Liw Nuvu�, J�.vv�a JyJtwu yi "L. ■ uui "Y «.uow. y. uuY evJ�, expense of wJJ �uut
may be sustained by Maplewood, its inhabitants or any other person or persons connected
with the use of Maplewood's public sewer system, or by diversion into Maplewood's
public sewer system of roof water or storm water drainage. This agreement is entered into
pursuant to all of the terms, provision and conditions of Chapter 80 (Sewer Contracts,
Suburbs) of the Legislative Code of St. Paul.
4. It is agreed between the parties hereto that the Metropolitan Council Environmental
Services (MCES) shall estimate the amount of sanitary sewage attributable to the
Maplewood properties hereby authorized to be connected to the newly reconveyed
interceptor, and shall accordingly charge Maplewood for its proportionate cost of sewage
treatment, conveyance in MCES interceptors, and related costs in its annual billings.
Maplewood and Saint Paul shall cooperate with, and provide all necessary information to
the Metropolitan Council Environmental Services so as to permit the proper billing to
Maplewood and credit to Saint Paul for its sewage.
Maplewood agrees to annually reimburse Saint Paul an amount equal to the sum of the
products of the distance of each joint -use sewer segment, times the percentage of flow
originating within Maplewood to the total sewer flow, times an annual sanitary sewer
maintenance cost per mile, as established herein. Exhibit C tabulates the Maplewood flow
to total flow percentage for the various segments of the joint -use sewers based on
calculated Residential Equivalent Connection (REC) units. Should the use of these
percentages be unsatisfactory as basis of maintenance cost apportionment to either party,
then they may be superseded by a revised determination of REC units or field checks of
Page 2
G8, Attachment 1
actual flow rates. Exhibit C also tabulates the proportionate mileage of joint -use sanitary
sewer on which Maplewood's annual reimbursement to Saint Paul is based.
6. On or before February 1 of each year, Saint Paul shall submit to Maplewood
documentation of the St. Paul Department of Public Works Sewer Maintenance annual
budget and summation of mileage of sewer, irrespective of size or type. The annual
sanitary sewer maintenance cost utilized for the purposes of this agreement, shall be the
annual Saint Paul Department of Public Works Sewer Maintenance budget ($5,770,568 for
2006), divided by the mileage of sewer within Saint Paul (1254 miles in 2006) times 110
percent, to account for other administrative, depreciation, and related overhead expenses
i,.a a �r ;� .r o nor a;.,;�; budget. � 2006the i
i�vt Ille IUu�,u W�Ittttll Llt%, sewer lllaln tl.11altee ul V W1V11 VUU ,I, t. t vl LVVV, tit annual llal
maintenance cost per mile is agreed to be $5062.
7. Maplewood shall make payment to Saint Paul within thirty days of receipt of invoice for
the maintenance -cost sharing amount as determined by the basis set forth in this agreement
for the current calendar year.
8. In the event that it is necessary to reconstruct or replace part or all of the existing joint -use
sewers, Maplewood will recompense Saint Paul based on the percentages of Maplewood's
flow as show in Appendix C for the segments to be reconstructed or replaced. If
replacement is needed because Maplewood wishes to convey additional flow, that cost will
be paid by Maplewood.
9. This agreement shall be permanently binding on both parties unless it is terminated by
mutual consent, or in the event that sewerage facilities that allow a connection to the
Metropolitan Council Environmental Services interceptor system within Maplewood
become available and obviates the stated purpose of this agreement.
Page 3
G8, Attachment 1
IN WITNESS WHEREOF, the parties have executed this agreement on this )I t day of
September 2005
Approved as to form by legal counsel
Y
Approved as to form by Assistant City
Attorney
Page 4
CITY OF MAPLEWOOD
LOW
CITY OF SAINT PAUL
'
Mayor
And:
City Clerk
And:
Director of Public Works
And:
Director of Finance
G8, Attachment 1
EXHIBIT A
LOCATION OF METROPOLITAN COUNCIL ENVIRONMENTAL
SERVICES' INTERCEPTOR 1-SP-214
_ .�y N1ERH PL
F
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Note: the portion of 1-SP-214 that MCES is reconveying to St. Paul begins at Larpenteur Avenue
approximately 204 feet west of Howard Street and ends at the intersection of White Bear Avenue
and Hoyt Avenue.
G8, Attachment 1
EXHIBIT B
LOCATION OF MAPLEWOOD'S SANITARY SEWER CONNECTIONS TO THE
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES' INERCEPTOR 1-SP-
214 AND THE AREA IN MAPLEWOOD CURRENTLY SERVED BY THE
INTERCEPTOR
62
North St. Paul
A
v
77
Q.
W
E
District 33 (S) connects to the interceptor at the intersection of Beebe Road and Larpenteur
Avenue.
District 35 (S) connects to the interceptor in Larpenteur Avenue at a manhole approximately 204
feet west of Howard Street.
G8, Attachment 1
EXHIBIT C
JOINT USE SEWERS AND PERCENTAGE OF FLOW
The following table shows the percentage in 2005 of Maplewood's sanitary sewer flow entering
the reconveyed Metropolitan Council Environmental Services' interceptor known as I-SP-214.
Flow from Maplewood includes their Sanitary Sewer Districts 33(S) and 35(S). The Equivalent
Maplewood Mileage is calculated as a factor in determining Maplewood's annual cost for using
this section of St. Paul's sanitary sewer.
Sewer Segment
(Maplewood's REC)
Maplewood's
Segment
Equivalent
(Total REC)
Share %
Miles
Maplewood
Mileage
Larpenteur Ave. from
60
78%
0.1492
0.1164
Upstream end to Beebe
17+60
St.
Larpenteur Ave. from
98
79%
0.1788
0.1413
Beebe St. to Ruth St.
26+98
Ruth St. from
98
Larpenteur Ave. to
104+98
49%
0.2487
0.1219
Hoyt Ave
Hoyt Ave. from Ruth
98
30%
0.2547
0.0764
St. to Hazel Ave.
228+98
Hoyt Ave. from Hazel
98
27%
0.2392
0.0646
Ave. to White Bear
261+98
Ave.
Total Maplewood Mileage = 0.5206
Note: The Metropolitan Council Environmental Services defines a REC as the sanitary sewer
volume (80,000 gallons per year) generated by a typical residential connection.
G8, Attachment 1
EXHIBIT D
NUMBER OF HOMES AND OTHER PROPERTIES CONNECTED
TO 1-S P-214
Larpenteur Ave from the upstream end of I-SP-214 to Beebe Street:
Five homes plus Hillcrest Country Club. 5 homes
In 2004, the Hillcrest Country Club used 957,440
gallons of water. This amounts to: 957,440 gal = 12.0 REC
80,000 gal/REC
Total: 17 REC
Larpenteur Ave from Beebe St. to Ruth St.: 9 homes
Total: 9 REC
Ruth St. from Larpenteur Ave to Hoyt Ave. includes the following:
Ruth St. from Larpenteur to Hoyt Ave.: 18 homes
California Ave from Furness Pkwy to Ruth St.: 23 homes
Idaho Ave from Furness Pkwy to Ruth St.: 17 homes
Iowa Ave from Furness Pkwy to Ruth St.: 9 homes
Hoyt Ave from Furness Pkwy to Ruth St.: 11 homes
Total: 78 homes (78 REC)
Hoyt Ave. from Ruth St. to Hazel St. includes the following:
Hoyt Ave. from Ruth St. to White Bear Ave.: 26 homes
Hayden Heights Community Center *: 0.4 REC
David St. from California Ave. to Hoyt Ave.: 14 homes
Luella St. from Larpenteur Ave. to Idaho Ave.: 16 homes
Idaho Ave. from David St. to Darlene St.: 4 homes
Darlene St. from Larpenteur Ave. to Hoyt Ave.: 29 homes
Hazel St. from Larpenteur Ave. to Hoyt Ave.: 35 homes
Total: 124 homes + 0.4 REC (124.4 REC)
G8, Attachment 1
EXHIBIT D CONTINUED
* In 2004, the Hayden Heights Community Center used 34,408 gallons of water. This amounts
to: 34,408 gal — 0.4 REC
80,000 gal/REC
Hoyt Ave. from Ruth St. to White Bear Ave: 33 homes
Total: 33 REC
For Maplewood:
District 33(S):
Larpenteur Ave. from McKnight to Ruth 6 homes
Beebe Rd. from MH 3 to Larpenteur Ave. 5 homes
Mounds Park Academy:
Average flow for 2003 & 2004
is 2,134,700 gal/yr 2,134,700 gal = 27 REC
80,000 gal/REC
Total: 38 REC
District 35(S) discharges into 1-SP-214 at its upstream end:
Larpenteur Ave. from MH 6 to McKnight
7 homes
McKnight Rd. from Ripley to Larpenteur
9 homes
Currie St. from cul-de-sac to McKnight
13 homes
Montana Ave. from Lakewood to McKnight
18 homes
Hoyt Ave. from cul-de-sac to McKnight
9 homes
McKnight Rd. from Montana to Larpenteur
4 homes
Total: 60 homes (60 RECs)
G8, Attachment 1
File No.
Supplement #
1654
1
Second Party City of Maplewood
Description Joint Use
Agreement No.
Agree Date
Contract
Vendor
Notes:
Status INTERAGENCY
PW Lease No.
PW Proj. No.
PW Project No.
PW Project Name
Proj Mgr
SP#
MSA#
Completion Date I I
Fund # 1260
Activity #
Waiver #
Financing Source
Total Payable 1260040
Final I
Receivable Amount 12646.53
Payable Amount I
Authority # 102-7254
url http://wsdocs.water.stpaul. city/WX/ISU BM ITQU ERY.ASPX?SN=AXWATER1 &APP NAME= PW AGREE
G8, Attachment 1
CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
TO: Jim Schwartz
FROM: Mike Kassan,6�
DATE: September 29, 1988
SUBJECT: Maplewood Joint Use Agreement
Attached is a fully executed joint -use sanitary sewer maintenance agreement between
the cities of Maplewood and St. Paul. Under this agreement, St. Paul allows
Maplewood to use certain segments of our sanitary sewer to convey Maplewood's flow
to a MWCC interceptor located in St. Paul. In turn, Maplewood agrees to pay an
annual fee for their portion of the maintenance of these sewer segments.
MGK/ck
Attachment
G8, Attachment 1
ORIGINATOR DATE INITIATED GATE COMPLETED '
Donald E. Nygaard ]GREEN SHEET NO. 001089
CONTACT PERSON___
MAYOR (OR ASSISTANT)
Mike Kas s an ASSIGN FINANCE S MANAGEMENT SERVICES DIRECTOR 4 CRY CLERK
NUMBER FOR
CONTACT DEPT. CONTACT PHONE NO. ROUTING BUDGET DIRECTOR
Public Works 298-5327 ORDER: •2 CITYATTORNEY
Execute an agreement for the joint use of Saint Paul sanitary sewer by
Maplewood (Reference A)
RECOMMENDATIONS: (Approve (A) or Reject (R) )
PLANNING COMMISSION CIVIL SERVICE COMMISSION
ZONING COMMISSION ISO 625 SCHOOL BOARD
A STAFF CHARTER COMMISSION
DISTRICT COUNCIL
SUPPORTS WHICH COUNCIL OBJECTIVE?
Does not support any specific
council objective.
COUNCIL RESEARCH REPORT:
DATE IN I DATE OUT ANALYST
PHONE NO.
COMPLETE AS IS ADD'L INFO. ADDED* RETD TO CONTACT CCNSTRUENT
_ FOR ADO-L INFO.* FEEDBACK ADDED*
* EXPLANATION:
AIDR 1988
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why):
RECEIVE-D
D o 21 0a0�
CITY A14FT0I i"BEY
Since a development in Maplewood does not have a direct access to a MWCC
interceptor, the City of Maplewood is requesting permission to use. a segment
of Saint Paul's sanitary sewer from the intersection of 9dgew4tpr=BJ--v_,4.-;and
Maryland Ave. to the MWCC interceptor at Hazel St. and Minnehaha Ave.
(Reference B). Maplewood desires to execute this agreement as soon as
possible.
JUSTIFICATION (Cost/Benefits, Advantages, ResuRs):
Cooperation with Maplewood. _
Maplewood will contribute towards the maintenance of this sewer segment.
CONSEQUENCES (What, When, and To Whom): -
Maplewood will install a segment of sewer on Maryland Ave. fromMcKKnnii ht Rd.
to Edgewater Blvd., this will cause traffic problems, but -as cB p o
about half a block. APR .; 81988
OFFICE OF THE DIRECTOR
ALTERNATIVES: PROS CEWTMENT OF FINANCE
Reject Maplewood's request Avoid disturbing a AND UMEW15& '1C&Ple
segment of Maryland wood will suffer.
Ave. Maplewood would have
to construct a long
segment of sewer to
connect with the
MWCC interceptor
HISTORY/PRECEDENTS:
Saint Paul has other agreements with Maplewood for the joint use of sanitary
sewer facilities.
LEGAL ISSUES:
No legal issues - provisions are made in Chapter 80 of the Legislative Code
for this type of agreement.
G8, Attachment 1
AGREEMENT
THIS AGREEMENT, made and entered into by and between the City of
Saint Paul, a municipal corporation of the State of Minnesota, herein referred to
as "SAINT PAUL" and the City of Maplewood, a municipal corporation of the
State of Minnesota, hereinafter referred to as "MAPLEWOOD".
WHEREAS, Maplewood has requested permission from Saint Paul to
connect a portion of its public sanitary sewer system to the Saint Paul sanitary
sewer system, for the purpose of transporting sanitary sewage to Metropolitan
Waste Control Commission interceptor sanitary sewer connection points
located within the corporate limits of Saint Paul. The following agreement is
intended to establish the conditions of the joint use between Saint Paul and
Maplewood of existing Saint Paul sanitary sewers as described in Exhibit A..
NOW, THEREFORE, Saint Paul and Maplewood do hereby mutually agree
as follows:
1. Saint Paul does hereby grant permission to Maplewood to connect
Maplewood sanitary sewer conveying sanitary sewage at the locations
specified in Exhibit A in exchange for sharing of maintenance and
replacement costs as stipulated herein.
2. The Maplewood sewer system to be connected to the Saint Paul
sewer system shall be used solely for the purpose of conveying
sanitary sewage and Maplewood shall not permit any storm water to
be connected to the sewer system.
3. Maplewood shall save the City of Saint Paul harmless from any
damage, cost or expense and fully indemnify said city against any and
2
G8, Attachment 1
all liability sustained by reason of the connection or the maintenance
of the connections hereunder between the said public sewer system of
Maplewood and the said public sewer system of the City of by reason
of any damage, cost, expense or loss that may be sustained by
Maplewood, its inhabitants, or any other person or persons connected
with the use of said Maplewood's public sewer system or by reason of
the diversion into said Maplewood's public sewer system of roof water
or storm water drainage. This agreement is entered into pursuant to
all of the terms, provisions and conditions of Chapter 80 (Sewer
Contracts -Suburbs) of the Legislative Code of the City of Saint Paul.
4. It is agreed between the parties hereto that the Metropolitan Waste
Control Commission shall estimate the amount of sanitary sewage
attributable to the Maplewood properties hereby authorized to be
connected to this Saint Paul sewer system and shall accordingly
charge Maplewood for its proportionate cost of sewage treatment,
conveyance and related costs in its annual billings. Maplewood and
Saint Paul shall cooperate with and provide all necessary information
to the Metropolitan Waste Control Commission so as to permit the
proper billing to Maplewood and credit to Saint Paul for its sewage.
5. Maplewood agrees to annually reimburse Saint Paul for an amount
equal to the sum of the products of the distance of each joint -use
sewer segment times the percentage of flow originating within
Maplewood to the total sewer flow times an annual sanitary sewer
maintenance cost per mile, as established herein. Exhibit A tabulates
the Maplewood flow to total flow percentage for the various segments
of the joint -use sewers based on calculated residential equivalent
connection (REC) units. Should the use of these percentages be
3
G8, Attachment 1
unsatisfactory as basis of maintenance cost apportionment to either
party, then they may be superseded by a revised determination of REC
units or field checks of actual flow rates. Exhibit B tabulates the
proportionate mileage of joint -use sanitary sewer upon which
Maplewood's annual reimbursement to Saint Paul is based.
6. On or before February 1 of each year, Saint Paul shall submit to
Maplewood documentation of the Saint Paul Department of Public
Works -sewer maintenance division annual budget and summation of
mileage of sewer, irrespective of size or type. The annual sanitary
sewer maintenance cost utilized for the purposes of this agreement
shall be the annual Saint Paul Department of Public Works -sewer
maintenance division budget divided by the mileage of sewer within
Saint Paul times 110% to account for other administrative,
depreciation and related overhead expenses not included within the
sewer maintenance division budget. For 1987 and 1988, the annual
maintenance cost per mile is agreed to be $3,049.
7. Maplewood shall make payment to Saint Paul on or before May 1 of
each year for the maintenance -cost sharing amount as determined by
the basis set forth in this agreement for the current calendar year. The
payment for calendar year 1987 shall be prorated to one-third of the
calculated annual amount since connections were in effect for only the
last one-third of 1987. Payment for calendar year 1987, in the amount
of (one-third) ($3,049/mile) (0.868 miles) = $882.17, plus payment for
calendar year 1988, in the amount of ($3,049/mile) (0.868 miles)
$2,646.53, shall be made on or before May 1, 1988.
IH
G8, Attachment 1
8. In the event that it is necessary to reconstruct or replace the existing
joint -use sewers, Maplewood will recompensate Saint Paul for the
additional incremental cost of increasing the pipe depth, pipe size
and/or temporary measures to maintain flow during construction of the
system above that required for conveyance of the sewage generated
within the tributary area of the particular joint -use sewer within Saint
Paul.
9. Both parties affirm that it is mutually beneficial that the joint -use sewers
should be designated as interceptor sanitary sewers. Both parties
shall pursue transfer of these joint -use facilities to the ownership and
maintenance by the Metropolitan Waste Control Commission.
10. This agreement shall be permanently binding upon both parties unless
it is terminated by mutual consent or in the event that sewerage
facilities that allow a connection to the Metropolitan Waste Control
interceptor system within Maplewood become available and obviate
the stated purpose of this agreement.
G8, Attachment 1
EXHIBIT A
Joint -Use Sewers and Percentage of Flow
Connection of Maplewood Sanitary Sewer Service District 20* to Edgewater
Boulevard and Marvland Avenue
(REC Maplewood)
Sower Segment
( REC
Total
)
Maplewood
Share
%
1987-89
1990-94
1995-99
2000-
Edgewater
( 344)
( 491)
( 736)
( 981)
Maryland to Jessamine
( 471)
73
( 618)
79
( 863)
85
(1108)
88
Edgewater
( 344)
( 491)
( 736)
( 981)
Jessamine to Case
( 504)
68
( 651)
75
( 896)
82
(1141)
86
Case
( 344)
( 491)
( 736)
( 981)
Edgewater to Ruth
( 536)
64
( 683)
72
( 928)
79
(1173)
84
Case
( 344)
( 491)
( 736)
( 981)
Ruth to Hazel
( 756)
45
( 903)
54
(1148)
64
(1393)
70
Hazel
( 344)
( 491)
( 736)
( 981)
Case to Stillwater
(1018)
34
(1165)
42
(1410)
52
(1655)
59
Hazel
( 344)
( 491)
( 736)
( 981)
Stillwater to Bush
(1467)
23
(1614)
30
(1859)
40
(2104)
47
Hazel
( 344)
( 491)
( 736)
( 981)
Bush to Minnehaha
(1876)
18
(2023)
24
(2268)
32
(2513)
39
(Jct. with MWCC SP210)
Connection of Maplewood Sanitary Sewer Service District 39* (SW 1/4 SW
1/4, Sec. 13 Twp. 28, R. 22) to Boxwood and Carver
1987-89
McKnight ( 7)
Boxwood to Carver (28) 25
(Jct. with MWCC SP260)
1990-94 1995-99 2000-
( 76) ( 76) ( 76)
(112) 68 (112) 68 (112) 68
*As defined in Maplewood Comprehensive Sewer Plan.
G8, Attachment 1
EXHIBIT B
MAPLEWOOD MAINTENANCE COST SHARING
MILEAGE
Connection of Maplewood Sanitary Sewer Service District 20* .to Edgewater
Boulevard and Maryland Avenue
Maplewood Mileage
Sewer Segment Distance, Miles
(=Segment
Miles x
Maplewood
Flow o)
Total
Flow
1987-89 1990-94
1995-99
2000-
Edgewater
Maryland to Jessamine
0.265
0.193
0.209
0.225
0.233
Edgewater
Jessamine to Case
0.284
0.193
0.213
0.241
0.244
Case
Edgewater to Ruth
0.284
0.182
0.204
0.224
0.238
Case
Ruth to Hazel
0.250
0.112
0.135
0.160
0.175
Hazel
Case to Stillwater
0.170
0.058
0.071
0.088
0.100
Hazel
Stillwater to Bush
0.199
0.046
0.050
0.080
0.094
Hazel
Bush to Minnehaha
0.123
0.022
0.030
0.039
0.048
(Jct. with MWCC SP210)
Subtotal Maplewood Miles
0.806
0.922
1.057
1.132
Connection of Maplewood
Sanitary
Sewer Service
District
39* (SW
1/4
SW 1/4, Sec. 13 Twp. 28,
R. 22)
to Boxwood and
Carver
Maplewood
Mileage
Distance,
Miles
1987-89
1990-94
1995-99 2000-
McKnight
Boxwood to
Carver 0.246
0.062
0.167
0.167 0.167
(Jct. with
MWCC SP260)
Total
Maplewood Miles
0.868
1.089
1.224 1.299
*As defined in Maplewood
Comprehensive
Sewer Plan
G8, Attachment 1
IN WITNESS WHEREOF, the parties have executed this agreement on this
day of
t
Approved as"t6 Form
by Legal Counsel
CITY OF MAPLEWOOD
CITY OF SAINT PAUL
B U� 1
Mayor
And -N
City Clerk
And N � a,
Director of Public Wor .s
L4V
And ��
Director ol Finance
Attachment 1
Sandhurst Avenue East
o 1st Avenue East
z z County Road B East o South Avenue East
c oz z° Burke Avenue East 3 z
U) 2 p z p
> i� E E z > a
m 3 ,A�pma Tl1Ll°AR3U p I1
�n _> o
`pyQ $((TD
epJe Ryan Court o
o Q z m 0
z 1�rP Cowern Place East _
a Holloway Avenue East
E Frost Avenue East Y
m
$ $ m W RipeYAvenu ::e::::::::::::::::::::
9� -o m p' -o
m aci 2 Maplewood District 33 :: :::�1 0 �. ... .... :: ................
l L = p .... Maplewood District 35 :::::::::::::::::::
v `°r Y : z :: , ::LarpenteucAvenue East:: I
-E-o-------------- :::� �. W California Avenue East o
Idaho Avenue East I IdeheAveriue East ::. z I
Iowa Avenue East �' 1 �'
Hoyt Avenue East Hoyt Avenue East /�-le c.1
o Q� 0 1 : Montana'-Avenue:East....::.. •>I I
Montana Avenue East �� z 1 —:::::::::::::::::::::::::::::::::::::::::::::: III
Nebraska Avenue East i�� :: Maplewood District 36
Nevada Avenue East QJ in C)
Arlington Avenue East c.4 o i Benlana Courtl
°1 ............. ...........
U) N Sherwood Avenue I _ � � Maplewood District 34 Angela Court I'I -o Cottage Avenue East
° Clear Avenue 1
a Mickey Lane
Ivy Avenue East Y u1 I
s� ::: :: � Elkhart.Lane
enue
N O ange Avenue E stst re Plerve� Sen Avenue Bison Drive o
>, w c oC (�1 z
m v Nay'
E 2 m Maryland Avenue East Maryland Avenue East E
U) L
m o�Rose Avenue East 0 m
I z
3 -2U) ° Geranium Avenu East ° E
_ o mLI'r r•�I > LL
0 o z
c
Mechanic
Germain Landing Y m AmesAvenueenue 2,,el Voed�a��
Lacrosse Avenue J CD o
Case Avenue m Cale Avenue East c Harvester Avenue East
2 i) York Avenue U) �e�Je Brand Avenue East
m 04
o Stillwater Avenue ° O JP Te'
ID z I E
7th Street East o a� �`ao'Ross Avenue p0eru �`00 p
Bush Avenue N No�oBush AvenuI Bush — —r The Heights Sanitary Sewer
Reaney Avenue = Reey Avenue
MCES Interceptor 8666-371 3 Joint Use Sanitary Sewer
Beech Street m Beech Street �� MCES Interceptor
Margaret Street z Unmetered Flow (Maplewood to St. Paul)
6th Street East 6th Street East 3 6th Street East
E 5th Street East -
The Heights Development
cD 4th Street East 4th Street East A 'L - City Boundary
® Exhibit 2 - Intercommunity Wastewater
N
SAINT PAUL The Heights 0 2,000
MINNESOTA Wastewater Joint Use Agreement mmmmmmmzz=z= Feet
1 inch = 2,000 feet
G8, Attachment 1
R R pp
'S�000 z z z zzo >5cID 0
3 0 3 0
wj .l wj .l
9 9
3 3 "
�
'2� Rddd�oo�e cad�oNb N szzz
.� o00000 .� 0Ooo
w w
s s
a � a
m W m W W
N R El
O
Cy � Pr
5
rUry`
�G
U
U bL b[
� R Qi R Qi
O r
bD W
R N
U WW WW
N O�
13
W L
N
N
h y
W U U
s Pi 0.
Uh h
s
m
> U U
W 9 9
m
3
p
N M M M
w ��yon-�o-�orow' Gv�y ,: p w •° �"d
Q
ttl
U g
Nu
G8, Attachment 1
Exhibit 4
Residential Equivalent Connections (RECs)
St. Paul
District Sewer Segment
From
To
Existing REC
Ex. Cumulative REC
The Heights REC
The Heights
Cumulative REC
1-SP-214 McKnight Rd
Montana Ave
Larpenteur Ave
0
0
0
0
Larpenteur Ave
McKnight Rd
Howard St
0
0
0
0
Larpenteur Ave
Howard St
Howard St (204' west)
0
0
240
240
Larpenteur Ave
Howard St (204' west)
Beebe Rd
8
8
540
788
Larpenteur Ave
Beebe Rd
Ruth St
13
21
0
801
Ruth St
Larpenteur Ave
Hoyt Ave
71
92
0
872
Hoyt Ave
Ruth St
Hazel St
128
220
0
1,000
Hoyt Ave
Hazel St
White Bear Ave
30
250
0
1,030
8566-371 McKnight Rd
Arlington Ave
Edgewater Blvd
102
102
131
233
Edgewater Blvd
Maryland Ave
Case Ave
74
176
0
307
Case Ave
Edgewater Blvd
Hazel St
368
544
0
675
Hazel St
Case Ave
Minnehaha Ave
1,623
2,167
0
2,298
Maplewood
District Sewer Segment From To Existing REC Ex. Cumulative REC
35(S)
Montana Ave Lakewood Dr
McKnight Rd
46
46
Hoyt Ave cul-de-sac
McKnight Rd
14
60
McKnight Rd Montana Ave
Larpenteur Ave
7
67
Currie St cul-de-sac
McKnight Rd
15
82
McKnight Rd Ripley Ave
Larpenteur Ave
32
114
Larpenteur Ave Currie St
Howard St
5
119
33(S)
Larpenteur Ave Howard St
Ruth St
6
125
Beebe Rd MH 3
Larpenteur Ave
16
141
Mounds Park Academy
27
168
36(S)
Myrtle Ct cul-de-sac
Nebraska Ave
9
9
Currie St Montana Ave
Nebraska Ave
8
17
Nebraska Ave cul-de-sac
McKnight Rd
32
49
McKnight Rd Nebraska Ave
Maryland Ave
93
142
34(S)
Townhouses of Maple Woods
60
202
Maplewood Apartments
72
274
Hill -Murray School
138
412
Century Trails Senior Living
40
452
Trail's Edge Townhomes
48
500
Myrtle St Montana Ave
Larpenteur Ave
22
522
Larpenteur Ave Myrtle St
Sterling St
18
540
Sterling St Larpenteur Ave
Mary St
76
616
Lakewood Dr Larpenteur Ave
Montana Ave
28
644
Mary St Montana Ave
cul-de-sac
62
706
Arlington Ave cul-de-sac
McKnight Rd
30
736
G9
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
Tyler Strong, Civil Engineer I
PRESENTER: Jon Jarosch
AGENDA ITEM: Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for September 11, 2023, Myrtle -Sterling Area Street Improvements, City
Project 22-16
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council will consider approving the Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for September 11, 2023 pertaining to the Myrtle -Sterling Area Street
Improvements, City Project 22-16. Assessments are an important source of funding for municipal
infrastructure projects. The assessment hearing gives property owners an opportunity to speak to
Council regarding the pending assessment to their property.
Recommended Action:
Motion to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing,
for the Myrtle -Sterling Area Street Improvements, City Project 22-16.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $764,325.00
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Project Assessments
Strategic Plan Relevance:
❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment
Assessments are an essential funding source for proposed infrastructure improvement projects.
Assessments are also just one of the funding sources for the Myrtle -Sterling Area Street
Improvements.
G9
Background:
There are a total of 134 assessable residential and commercial properties within the project area.
An independent appraisal firm was hired to ascertain an opinion of special benefit received by
properties within the neighborhood project area. The appraisal report confirmed that the proposed
assessments stated in the attached pending assessment roll exhibit are reasonable.
An informational meeting will be held for property owners prior to the Assessment Hearing to
answer questions pertaining to assessments and the assessment process. Prior to the
informational meeting property owners will be informed of the pending assessment amount and
next steps by mail.
Budget Information
The total project construction contract cost is $3,343,490.96. The contract was awarded to
Bituminous Roadways Inc. by the City Council on May 8, 2023. Bituminous Roadways Inc. was the
lowest responsible bidder. See the table below for estimated project cost recovery.
Current Project Funding Plan
Funding Source
Current Funding Plan
Environmental Utility Fund
$652,000
G.O. Bonds Improvement
$2,045,700
Sanitary Sewer Fund
$133,700
Special Benefit Assessment
$824,500
St. Paul Regional Water
$429,600
W.A.C. Fund
$33,700
Total Project Funding:
$4,119,200
The assessment amounts shown in the attached pending assessment roll exhibit are based on the
appraisal report completed by an independent appraiser. Based on the appraisal report, the total
assessment amount was found to be $764,325.00. This is roughly $60,175.00 lower than the
estimated preliminary amount of $824,500.00. The reduction is largely attributed to the proposed
assessment amount for the Justice Alan Page School Property being reduced as recommended by
the appraisal report. It is anticipated the reduction in assessment funding will be covered by the
project's 10% contingencies that are built into the above funding plan.
The project costs and current funding plan have been reviewed by the Finance Director. A final
budget adjustment will be made based on final construction costs after construction is complete.
Budget adjustments are not recommended at this time.
G9
Proposed Schedule
The following is the current schedule for Myrtle -Sterling Area Street Improvements, City Project 22-
16:
Project Milestone
Date
Order Preparation of Feasibility Stud
8/8/2022
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of
Plans & Specifications
2/13/2023
Public Hearing
2/27/2023
Order Improvement
3/13/2023
Approve Plans and Specifications, Authorize Advertisement for Bids,
Authorize Preparation of Assessment Roll
3/27/2023
Bid Opening
4/27/2023
Award Contract
5/8/2023
Begin Construction
June 2023
Accept Assessment Roll & Order Assessment Hearings
8/14/2023
Assessment Hearing & Adopt Assessment Roll
9/11/2023
Complete Construction
November 2023
Assessments Certified to Ramsey County
November 2023
Attachments:
1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2. Pending Assessment Roll
3. Project Location Map
G9, Attachment 1
RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Myrtle -Sterling Area Street Improvements, City Project 22-
16, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 11th day of September 2023, at 7:00 p.m. to pass
upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
Approved this 14th day of August 2023.
G9, Attachment 2
Pending Assessment Roll
Myrtle -Sterling Area Street Improvements
City Project 22-16
ParcellD
SiteAddress
Units
Assessment
242922120027
1600 STERLING ST N
1
$ 6,600.00
242922120028
1590 STERLING ST N
1
$ 6,600.00
242922120022
2546 IDAHO AVE E
1
$ 6,600.00
242922120021
2554 IDAHO AVE E
1
$ 6,600.00
242922120015
2531 IDAHO AVE E
1
$ 6,600.00
242922120010
1650 STERLING ST N
1
$ 6,600.00
242922120024
2526 IDAHO AVE E
1
$ 6,600.00
242922120025
2516 IDAHO AVE E
1
$ 6,600.00
242922120026
1610 STERLING ST N
1
$ 6,600.00
242922120014
2525 IDAHO AVE E
1
$ 6,600.00
242922210044
1667 STERLING ST N
1
$ 6,600.00
242922210045
1659 STERLING ST N
1
$ 6,600.00
242922120011
1640 STERLING ST N
1
$ 6,600.00
242922120013
2515 IDAHO AVE E
1
$ 6,600.00
242922120012
1630 STERLING ST N
1
$ 6,600.00
242922120009
1654 STERLING ST N
1
$ 6,600.00
242922120023
2534 IDAHO AVE E
1
$ 6,600.00
242922210043
1673 STERLING ST N
1
$ 6,600.00
242922120049
1580 STERLING ST N
1
$ 6,600.00
242922210062
1618 MARY ST N
1
$ 3,450.00
242922210063
1610 MARY ST N
1
$ 3,450.00
242922210051
1587 STERLING ST N
1
$ 6,600.00
242922210060
2483 IDAHO AVE E
1
$ 3,450.00
242922210052
1581 STERLING ST N
1
$ 6,600.00
242922210050
1593 STERLING ST N
1
$ 6,600.00
242922210059
2493 IDAHO AVE E
1
$ 3,450.00
242922210061
1615 STERLING ST N
1
$ 6,600.00
242922210049
1601 STERLING ST N
1
$ 6,600.00
242922210064
1602 MARY ST N
1
$ 3,450.00
242922210048
1607 STERLING ST N
1
$ 6,600.00
242922210058
2499 IDAHO AVE E
1
$ 3,450.00
242922210046
1653 STERLING ST N
1
$ 6,600.00
242922210057
2473 IDAHO AVE E
1
$ 3,450.00
242922210075
1617 MARY ST N
1
$ 3,450.00
242922210070
1579 MARY ST N
1
$ 3,450.00
242922210073
1603 MARY ST N
1
$ 3,450.00
242922210072
1595 MARY ST N
1
$ 3,450.00
242922210074
1611 MARY ST N
1
$ 3,450.00
242922210071
1587 MARY ST N
1
$ 3,450.00
242922210065
1594 MARY ST N
1
$ 3,450.00
242922210066
1586 MARY ST N
1
$ 3,450.00
242922210067
1578 MARY ST N
1
$ 3,450.00
242922210068
1570 MARY ST N
1
$ 3,450.00
242922210069
1571 MARY ST N
1
$ 3,450.00
242922210080
0 MONTANA AVE E
1
$ 3,450.00
132922420032
2520 KNOLL CIR E
1
$ 3,450.00
132922420031
2525 KNOLL CIR E
1
$ 3,450.00
132922420030
2519 KNOLL CIR E
1
$ 3,450.00
132922420029
12513 KNOLL CIR E
1
$ 3,450.00
G9, Attachment 2
132922420028
2507 KNOLL CIR E
1
$ 3,450.00
132922420034
2508 KNOLL CIR E
1
$ 3,450.00
132922420033
2514 KNOLL CIR E
1
$ 3,450.00
132922320068
1841 MYRTLE ST N
1
$ 6,600.00
132922320088
1836 MYRTLE ST N
1
$ 6,600.00
132922320067
1835 MYRTLE ST N
1
$ 6,600.00
132922320082
1837 LAKEWOOD DR N
1
$ 6,600.00
132922320064
1815 MYRTLE ST N
1
$ 6,600.00
132922320081
1825 LAKEWOOD DR N
1
$ 6,600.00
132922320065
1821 MYRTLE ST N
1
$ 6,600.00
132922320066
1831 MYRTLE ST N
1
$ 6,600.00
132922320076
1828 MYRTLE ST N
1
$ 6,600.00
132922320032
1888 MYRTLE ST N
1
$ 6,600.00
132922320071
1861 MYRTLE ST N
1
$ 6,600.00
132922320074
1858 MYRTLE ST N
1
$ 6,600.00
132922320087
1848 MYRTLE ST N
1
$ 6,600.00
132922320005
1900 MYRTLE ST N
1
$ 6,600.00
132922320069
1847 MYRTLE ST N
1
$ 6,600.00
132922320084
1855 LAKEWOOD DR N
1
$ 6,600.00
132922320080
1815 LAKEWOOD DR N
1
$ 6,600.00
132922320063
1807 MYRTLE ST N
1
$ 6,600.00
132922320078
1806 MYRTLE ST N
0.5
$ 5,025.00
132922320072
1867 MYRTLE ST N
1
$ 6,600.00
132922320031
1892 MYRTLE ST N
1
$ 6,600.00
132922320073
1866 MYRTLE ST N
1
$ 6,600.00
132922320070
1855 MYRTLE ST N
1
$ 6,600.00
132922320077
1818 MYRTLE ST N
1
$ 6,600.00
132922340015
1777 LAKEWOOD DR N
1
$ 3,450.00
132922340008
1766 LAKEWOOD DR N
1
$ 3,450.00
132922340009
1770 LAKEWOOD DR N
1
$ 3,450.00
132922340010
1774 LAKEWOOD DR N
1
$ 3,450.00
132922340016
1771 LAKEWOOD DR N
1
$ 3,450.00
132922340018
1763 LAKEWOOD DR N
1
$ 3,450.00
132922320083
1845 LAKEWOOD DR N
1
$ 6,600.00
132922320079
1809 LAKEWOOD DR N
1
$ 6,600.00
132922340017
1767 LAKEWOOD DR N
1
$ 3,450.00
132922330078
2328 KINGSTON AVE E
1
$ 3,450.00
132922330077
2320 KINGSTON AVE E
1
$ 3,450.00
132922330080
2342 KINGSTON AVE E
1
$ 3,450.00
132922340013
1787 LAKEWOOD DR N
1
$ 3,450.00
132922340014
1783 LAKEWOOD DR N
1
$ 3,450.00
132922340019
1757 LAKEWOOD DR N
1
$ 3,450.00
132922340020
1751 LAKEWOOD DR N
1
$ 3,450.00
132922340021
1747 LAKEWOOD DR N
1
$ 3,450.00
132922340003
1746 LAKEWOOD DR N
1
$ 3,450.00
132922340004
1750 LAKEWOOD DR N
1
$ 3,450.00
132922340005
1754 LAKEWOOD DR N
1
$ 3,450.00
132922340006
1758 LAKEWOOD DR N
1
$ 3,450.00
132922340007
1762 LAKEWOOD DR N
1
$ 3,450.00
132922330087
1780 MYRTLE ST N
1
$ 3,450.00
132922330069
2315 KINGSTON AVE E
1
$ 3,450.00
132922330073
2290 KINGSTON AVE E
1
$ 3,450.00
132922320004
2354 HOLLOWAY AVE E
1
$ 4,200.00
132922320033
11891 LAKEWOOD DR N
1
$ 6,600.00
G9, Attachment 2
132922320002
1895 LAKEWOOD DR N
1
$ 6,600.00
132922320034
1887 LAKEWOOD DR N
1
$ 6,600.00
132922320029
1887 MYRTLE ST N
1
$ 6,600.00
132922340012
1784 LAKEWOOD DR N
1
$ 3,450.00
132922340011
1778 LAKEWOOD DR N
1
$ 3,450.00
132922330083
1761 MYRTLE ST N
1
$ 3,450.00
132922330079
2334 KINGSTON AVE E
1
$ 3,450.00
132922330067
2331 KINGSTON AVE E
1
$ 3,450.00
132922330068
2323 KINGSTON AVE E
1
$ 3,450.00
132922330066
2339 KINGSTON AVE E
1
$ 3,450.00
132922330071
2299 KINGSTON AVE E
1
$ 3,450.00
132922330070
2307 KINGSTON AVE E
1
$ 3,450.00
132922330072
2291 KINGSTON AVE E
1
$ 3,450.00
132922330074
2298 KINGSTON AVE E
1
$ 3,450.00
132922330075
2306 KINGSTON AVE E
1
$ 3,450.00
132922330076
2314 KINGSTON AVE E
1
$ 3,450.00
132922330081
1769 MYRTLE ST N
1
$ 3,450.00
132922330082
1765 MYRTLE ST N
1
$ 3,450.00
132922330084
1757 MYRTLE ST N
1
$ 3,450.00
132922330085
1753 MYRTLE ST N
1
$ 3,450.00
132922330088
1774 MYRTLE ST N
1
$ 3,450.00
132922330089
1768 MYRTLE ST N
1
$ 3,450.00
132922330090
1760 MYRTLE ST N
1
$ 3,450.00
132922330091
1752 MYRTLE ST N
1
$ 3,450.00
132922340026
1748 MYRTLE ST N
1
$ 3,450.00
132922340027
1749 MYRTLE ST N
1
$ 3,450.00
132922310049
2410 HOLLOWAY AVE E
1
$ 117,300.00
132922320006
1905 MYRTLE ST N
1
$ 6,600.00
132922320030
1895 MYRTLE ST N
1
$ 6,600.00
132922320086
11869 LAKEWOOD DR N
1
$ 6,600.00
132922320085
11863 LAKEWOOD DR N
1
$ 6,600.00
$ 764,325.00
Residential Single Unit Pavement Rehabilitation Rate
Commercial/Townhome/Multi-Family Pavement Rehabilitation Rate/Front Foot
Residential Single Unit Full Reconstruction Rate
Commercial/Townhome/Multi-Family Full Reconstruction Rate/Front Foot
3,450.00
69.00
6,600.00
132.00
G9, Attachment 3
NORTH ST. PAU L
LA 68
AVE.
119 AS 2.
0
o �
I-__ o L CIR.
Hillside K L
Park 4'
�IPLEY AVE.
6�
KINGSTON
AVE.
CD
MCKNIGHT LN As
U �
� (n
LARPENTEUR AVE.
w
w o _ I DAH O AVE.
U __J O
O CrME
01:�
>_ LLJ � w
Cn
H OYT AVE. Q
MONTANA AVE. _� MONTANA MONTA
NA
c R
w EVLIN OAK AVE.
� CT. �IR.Gi
k
PROPOSED STREET IMPROVEMENT NO SCALE
Myrtle -Sterling Area Street Improvements
Project Location Map
City Project 22-16
G10
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
Tyler Strong, Civil Engineer I
PRESENTER: Jon Jarosch
AGENDA ITEM: Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for September 11, 2023, Woodlynn-Southlawn Area Street Improvements,
City Project 22-17
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council will consider approving the Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for September 11, 2023 pertaining to the Woodlynn-Southlawn Area Street
Improvements, City Project 22-17. Assessments are an important source of funding for municipal
infrastructure projects. The assessment hearing gives property owners an opportunity to speak to
council regarding the pending assessment to their property.
Recommended Action:
Motion to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing,
for the Wood lynn- South lawn Area Street Improvements, City Project 22-17.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $958,933
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Project Assessments
Strategic Plan Relevance:
❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment
Assessments are an essential funding source for proposed infrastructure improvement projects.
Assessments are also just one of the funding sources for the Wood lynn-Southlawn Area Street
Improvements.
G10
Background:
There are a total of 137 assessable residential and commercial properties within the project area.
An independent appraisal firm was hired to ascertain an opinion of special benefit received by
properties within the neighborhood project area. The appraisal report confirmed that the proposed
assessments stated in the attached pending assessment roll exhibit are reasonable.
An informational meeting will be held for property owners prior to the Assessment Hearing to
answer questions pertaining to assessments and the assessment process. Prior to the
informational meeting property owners will be informed of the pending assessment amount and
next steps by mail.
Budget Information
The total project construction contract cost is $2,389,097.43. The contract was awarded to T.A.
Schifsky & Sons by the City Council on May 8, 2023. T.A. Schifsky & Sons was the lowest
responsible bidder. See the table below for estimated project cost recovery.
Current Project Funding Plan
Funding Source
Current Funding Plan
Environmental Utility Fund
179,300
Sanitary Sewer Fund
$51,900
Special Benefit Assessment
$997,700
S.R.F. Fund
$1,658,000
W.A.C. Fund
$56,500
Total Project Funding:
$2,943,400
The assessment amounts shown in the attached pending assessment roll exhibit are based on the
appraisal report completed by an independent appraiser. Based on the appraisal report, the total
assessment amount was found to be $958,933. This is roughly $38,767 lower than the estimated
preliminary amount of $997,700. The reduction is largely attributed to the proposed assessment
amounts for the commercial properties being reduced as recommended by the appraisal report. It
is anticipated the reduction in assessment funding will be covered by the project's 10%
contingencies that are built into the above funding plan.
The project costs and current funding plan have been reviewed by the Finance Director. A final
budget adjustment will be made based on final construction costs after construction is complete.
Budget adjustments are not recommended at this time.
G10
Proposed Schedule
The following is the current schedule for Myrtle -Sterling Area Street Improvements, City Project 22-
16:
Project Milestone
Date
Order Preparation of Feasibility Stud
8/8/2022
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of
Plans & Specifications
2/13/2023
Public Hearing
2/27/2023
Order Improvement
3/13/2023
Approve Plans and Specifications, Authorize Advertisement for Bids,
Authorize Preparation of Assessment Roll
3/27/2023
Bid Opening
4/28/2023
Award Contract
5/8/2023
Begin Construction
June 2023
Accept Assessment Roll & Order Assessment Hearings
8/14/2023
Assessment Hearing & Adopt Assessment Roll
9/11/2023
Complete Construction
November 2023
Assessments Certified to Ramsey County
November 2023
Attachments:
1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2. Pending Assessment Roll
3. Project Location Map
G10, Attachment 1
RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Wood lynn-Southlawn Area Street Improvements, City
Project 22-17, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 11th day of September 2023, at 7:00 p.m. to pass
upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
Approved this 14th day of August 2023.
G10, Attachment 2
Pending Assessment Roll
Wood lynn-SouthIawn Area Street Improvements
City Project 22-17
ParcellD
SiteAddress
Units/Front Footage
Assessment
22922120096
3100 ARIEL ST N
836
$ 57,684.00
22922120043
2080 WOODLYNN AVE E
764
$ 52,716.00
22922120011
2015 WOODLYNN AVE E
670
$ 46,230.00
22922120012
0 WOODLYNN AVE E
653
$ 45,057.00
32922420017
1650 BEAM AVE E
546
$ 27,400.00
22922210027
3000 WHITE BEAR AVE N
542
$ 37,398.00
22922120039
2120 WOODLYNN AVE E
527
$ 36,363.00
22922120073
1996 COUNTY ROAD D E
431
$ 29,739.00
22922310020
0 RADATZ AVE E
199
$ 10,400.00
32922410010
0 KENNARD ST N
356
$ 24,564.00
32922410042
1770 BEAM AVE E
353
$ 24,357.00
22922320053
1790 BEAM AVE E
306
$ 21,114.00
22922310097
2839 WHITE BEAR AVE
154
$ 10,400.00
22922120008
2036 COUNTY ROAD D E
212
$ 11,900.00
32922410011
1670 BEAM AVE E
200
$ 13,800.00
22922210007
1985 WOODLYNN AVE E
191
$ 13,179.00
22922210025
3050 WHITE BEAR AVE N
167
$ 11,523.00
22922310021
2811 WHITE BEAR AVE N
160
$ 11,040.00
22922120013
0 LYDIA AVE E
120
$ 8,280.00
22922320032
1828 RADATZ AVE E
1
$ 6,600.00
22922310018
1900 RADATZ AVE E
1
$ 6,600.00
22922320030
1840 RADATZ AVE E
1
$ 6,600.00
22922320043
1800 RADATZ AVE E
1
$ 6,600.00
22922320035
1808 RADATZ AVE E
1
$ 6,600.00
22922320013
1795 RADATZ AVE E
1
$ 6,600.00
22922320014
1809 RADATZ AVE E
1
$ 6,600.00
22922320052
1815 RADATZ AVE E
1
$ 6,600.00
22922320016
1825 RADATZ AVE E
1
$ 6,600.00
22922320017
1835 RADATZ AVE E
1
$ 6,600.00
22922320018
1845 RADATZ AVE E
1
$ 6,600.00
22922320019
1851 RADATZ AVE E
1
$ 6,600.00
22922320020
1861 RADATZ AVE E
1
$ 6,600.00
22922320021
1871 RADATZ AVE E
1
$ 6,600.00
22922320022
1879 RADATZ AVE E
1
$ 6,600.00
22922320023
1887 RADATZ AVE E
1
$ 6,600.00
22922320024
1895 RADATZ AVE E
1
$ 6,600.00
22922310066
1905 RADATZ AVE E
1
$ 6,600.00
22922310016
1915 RADATZ AVE E
1
$ 6,600.00
22922310015
1927 RADATZ AVE E
1
$ 6,600.00
22922320050
12764 SOUTHLAWN DR N
1
$ 6,600.00
22922320029
11846 RADATZ AVE E
1
$ 6,600.00
22922320026
11882 RADATZ AVE E
1
$ 6,600.00
G10, Attachment 2
22922320039
1860 RADATZ AVE E
1
$ 6,600.00
22922320034
1816 RADATZ AVE E
1
$ 6,600.00
22922320027
1874 RADATZ AVE E
1
$ 6,600.00
22922320040
1850 RADATZ AVE E
1
$ 6,600.00
22922320033
1826 RADATZ AVE E
1
$ 6,600.00
22922310019
1910 RADATZ AVE E
1
$ 6,600.00
22922320025
1890 RADATZ AVE E
1
$ 6,600.00
22922110024
3034 FURNESS CT N
1
$ 3,450.00
22922110028
3031 FURNESS CT N
1
$ 3,450.00
22922110023
3024 FURNESS CT N
1
$ 3,450.00
22922110027
3021 FURNESS CT N
1
$ 3,450.00
22922110022
3018 FURNESS CT N
1
$ 3,450.00
22922110026
2147 LYDIA AVE E
1
$ 3,450.00
22922110021
3010 FURNESS CT N
1
$ 3,450.00
22922110035
2206 WOODLYNN AVE E
1
$ 3,450.00
22922110100
2234 WOODLYNN AVE E
1
$ 3,450.00
22922110101
2214 WOODLYNN AVE E
1
$ 3,450.00
22922110102
2224 WOODLYNN AVE E
1
$ 3,450.00
22922110032
2172 WOODLYNN AVE E
1
$ 3,450.00
22922110034
2196 WOODLYNN AVE E
1
$ 3,450.00
22922110033
2184 WOODLYNN AVE E
1
$ 3,450.00
22922110030
2154 WOODLYNN AVE E
1
$ 3,450.00
22922110029
2144 WOODLYNN AVE E
1
$ 3,450.00
22922110031
2164 WOODLYNN AVE E
1
$ 3,450.00
22922320048
2778 SOUTHLAWN DR N
1
$ 3,450.00
22922320044
2812 SOUTHLAWN DR N
1
$ 3,450.00
22922320045
2804 SOUTHLAWN DR N
1
$ 3,450.00
32922410017
2809 SOUTHLAWN DR N
1
$ 3,450.00
32922410005
2799 SOUTHLAWN DR N
1
$ 3,450.00
22922320012
2830 SOUTHLAWN DR N
1
$ 3,450.00
22922320046
2796 SOUTHLAWN DR N
1
$ 3,450.00
22922320047
2786 SOUTHLAWN DR N
1
$ 3,450.00
22922320049
2772 SOUTHLAWN DR N
1
$ 3,450.00
32922410015
2831 SOUTHLAWN DR N
1
$ 3,450.00
32922410014
2837 SOUTHLAWN DR N
1
$ 3,450.00
22922320011
2838 SOUTHLAWN DR N
1
$ 3,450.00
32922430010
1585 COUNTY ROAD C E
1
$ 3,450.00
32922430020
2661 GERMAIN CT N
1
$ 3,450.00
32922430011
2660 GERMAIN CT N
1
$ 3,450.00
32922430012
2670 GERMAIN CT N
1
$ 3,450.00
32922430013
2678 GERMAIN CT N
1
$ 3,450.00
32922430014
2682 GERMAIN CT N
1
$ 3,450.00
32922430018
2675 GERMAIN CT N
1
$ 3,450.00
32922430019
2669 GERMAIN CT N
1
$ 3,450.00
32922430021
12653 GERMAIN CT N
1
$ 3,450.00
32922430015
12681 GERMAIN CT N
1
$ 3,450.00
22922120070
12073 WOODLYNN AVE E
1
$ 3,024.50
G10, Attachment 2
22922120092
2053 WOODLYNN
AVE E
1
$
3,024.50
22922120069
2069 WOODLYNN
AVE E
1
$
3,024.50
22922120066
2057 WOODLYNN
AVE E
1
$
3,024.50
22922120068
2065 WOODLYNN
AVE E
1
$
3,024.50
22922120091
2061 WOODLYNN
AVE E
1
$
3,024.50
32922410020
2825 SOUTHLAWN DR N
1
$
2,829.00
32922410025
2815 SOUTHLAWN DR N
1
$
2,829.00
32922410027
2811 SOUTHLAWN DR N
1
$
2,829.00
32922410022
2821 SOUTHLAWN DR N
1
$
2,829.00
32922410024
2817 SOUTHLAWN DR N
1
$
2,829.00
32922410019
2827 SOUTHLAWN DR N
1
$
2,829.00
32922410026
2813 SOUTHLAWN DR N
1
$
2,829.00
32922410021
2823 SOUTHLAWN DR N
1
$
2,829.00
32922410023
2819 SOUTHLAWN DR N
1
$
2,829.00
22922110059
2215 WOODLYNN
AVE E
1
$
2,668.00
22922110056
2199 WOODLYNN
AVE E
1
$
2,668.00
22922110057
2201 WOODLYNN
AVE E
1
$
2,668.00
22922110050
2227 WOODLYNN
AVE E
1
$
2,668.00
22922110069
2187 WOODLYNN
AVE E
1
$
2,668.00
22922110075
2177 WOODLYNN
AVE E
1
$
2,668.00
22922110071
2191 WOODLYNN
AVE E
1
$
2,668.00
22922110070
2189 WOODLYNN
AVE E
1
$
2,668.00
22922110068
2185 WOODLYNN
AVE E
1
$
2,668.00
22922110076
2179 WOODLYNN
AVE E
1
$
2,668.00
22922110049
2225 WOODLYNN
AVE E
1
$
2,668.00
22922110061
2219 WOODLYNN
AVE E
1
$
2,668.00
22922110055
2197 WOODLYNN
AVE E
1
$
2,668.00
22922110054
2195 WOODLYNN
AVE E
1
$
2,668.00
22922110077
2181 WOODLYNN
AVE E
1
$
2,668.00
22922110060
2217 WOODLYNN
AVE E
1
$
2,668.00
22922110051
2229 WOODLYNN
AVE E
1
$
2,668.00
22922110062
2221 WOODLYNN
AVE E
1
$
2,668.00
22922110074
2175 WOODLYNN
AVE E
1
$
2,668.00
22922110090
2145 WOODLYNN
AVE E
1
$
2,668.00
22922110095
2157 WOODLYNN
AVE E
1
$
2,668.00
22922110097
2161 WOODLYNN
AVE E
1
$
2,668.00
22922110089
2143 WOODLYNN
AVE E
1
$
2,668.00
22922110092
2149 WOODLYNN
AVE E
1
$
2,668.00
22922110093
2151 WOODLYNN
AVE E
1
$
2,668.00
22922110094
2155 WOODLYNN
AVE E
1
$
2,668.00
22922110096
2159 WOODLYNN
AVE E
1
$
2,668.00
22922110091
2147 WOODLYNN
AVE E
1
$
2,668.00
22922110043
2249 WOODLYNN
AVE E
1
$
2,668.00
22922110044
2251 WOODLYNN
AVE E
1
$
2,668.00
22922110042
12247 WOODLYNN
AVE E
1
$
2,668.00
22922110041
12245 WOODLYNN
AVE E
1
$
2,668.00
22922110052
12231 WOODLYNN
AVE E
1
$
2,668.00
G10, Attachment 2
22922120042 10 WOODLYNN AVE E 23 $ 1,587.00
$ 958,933.00
Residential Single Unit Pavement Rehabilitation Ri $
Commercial/Townhome/Multi-Family Pavement F $
Residential Single Unit Full Reconstruction Rate $
Commercial/Townhome/Multi-Family Full Reconsi $
3,450.00
69.00
6,600.00
132.00
Woodlynn Easterly Townhomes
Total Townhome Front Footage= 1276
Townhome Pavement Rehabilitation Rate per Front $ 69.00
Total Townhome Assessment= $ 88,044.00
Total Number of Townhome Units= 33
Assessment Rate Per Unit= $ 2,668.00
Total Townhome Front Footage=
263
Townhome Pavement Rehabilitation Rate per Front $
69.00
Total Townhome Assessment= $
18,147.00
Total Number of Townhome Units=
6
Assessment Rate Per Unit= $
3,024.50
view Tri
Total Townhome Front Footage=
369
Townhome Pavement Rehabilitation Rate per Front $
69.00
Total Townhome Assessment= $
25,461.00
Total Number of Townhome Units=
9
Assessment Rate Per Unit= $
2,829.00
G10, Attachment 3
9. COTTAGE LANE LN.
r 10. COTTAGE LANE LN.
T 11. COTTAGE LANE LN.
4
II D
VILLAGE TR. Q_
Legacy z C)
Tot g
$ Lot I y
LEGACY
i
9.r5 ]6 7L
10. Legacy
11. WOODLYNN AVE. Village
Sculpture
Park
ST. JOHN'S
BLVD. Z
V) z
0 w O
Y � (n
0
O
O
w
N
Q
FEI
z_
Q North
: Hazelwood g
Of LLJ23 Park kw
C� HCD
0
V)
Z_ <
Q �
� z
w g
DEMONT w
�K AVE. E.
COUNTY
65
1.
2.
1.
DALEN DR.
2.
EARNEST WAY
3.
KINGSLEY DR.
4.
SWANSON ST.
5.
MCCARTY AV. I
0� o0
Vv�
5. PQ��'P��, 3
4.
AVE.
O �
RADATZ
MESABI
19 1111Wj
WHITE BEAR LAKE IIC
I V)
ROAD � Z ( 0-
0 D
4A<
aWOODLYNN AVE. ��
a'Ir
w w O AVE. cn
> -JFFOY
�-LU
mZ (nou m FST,:
UJ
cn P��
Cn
w 1
Maplewood � MAPLE
Heights D
BEAM Park w AVE.
AVE.
RAMSEYJJ
COUNTY
COURT m
Y KOHLMAN
o AVE.
Z
g � X 23
�
JW
O
w
EHILL w RED .
O
AVE.^mJl
J
w
V) AVE.
1 1 th
D
AVF
PROPOSED STREET IMPROVEMENT
� MAPLE VIEW AVE.
Y C
c AVE.
IFw � C
o r—
w
Casey
Lake
Wood lynn-Southlawn Area Street Improvements
Project Location Map
NORTI
0'
NO SCALE
City Project 22-17
G11
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER: Andrea Sindt, City Clerk
AGENDA ITEM: Local Lawful Gambling Permit for Hill Murray School, 2625 Larpenteur
Avenue E
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
A request for a Local Lawful Gambling permit has been submitted by Hill Murray School. Approval
of the request would allow lawful gambling activity to be conducted during the school's Pioneer
Premiere Auction held on the school's property, 2625 Larpenteur Ave E, on Saturday, April 27,
2024 from 5:00 pm to 9:00 pm.
Recommended Action:
Motion to approve the Local Lawful Gambling permit for Hill Murray School for their event on April
27, 2024.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: na
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication V Operational Effectiveness ❑ Targeted Redevelopment
Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12.
Background:
Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166.
MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from
state licensing requirements.
Attachments:
None
THIS PAGE IS INTENTIONALLY LEFT BLANK
H1
CITY COUNCIL STAFF REPORT
Meeting Date August 14, 2023
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ron Batty, City Attorney
PRESENTER: Ron Batty, City Attorney
AGENDA ITEM: Interim Ordinance Regarding Cannabis Businesses
a. Public Hearing
b. Interim Ordinance Authorizing a Study and Imposing a Moratorium
c. Resolution Authorizing Publication of the Ordinance by Title and
Summary (4 votes)
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
Should the city council adopt an interim ordinance authorizing a study and imposing a moratorium
on cannabis businesses?
Recommended Action:
a. Hold a public hearing.
b. Motion to adopt an interim ordinance authorizing a study and imposing a moratorium on the
operation of cannabis businesses.
c. Motion to approve the resolution authorizing publication of the ordinance by title and
summary (4 votes).
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment
Background:
The new cannabis legislation authorizes the possession and use of cannabis products starting August
1 although sales will not be permitted until cannabis businesses are licensed. The state will be
responsible for licensing cannabis businesses but a number of things must occur prior to the
implementation of licensing. The Office of Cannabis Management (OCM) has technically been
H1
established but it needs to be staffed and become operational. It needs to draft rules which, among
other things, will hopefully clarify some of the ambiguities in the statute. OCM is also required to draft
sample ordinances and policies for cities to adopt. Although the state will have primary licensing
responsibility, cities will have a limited role to play in regulating cannabis businesses. Cities are
authorized to have reasonable time, place and manner restrictions but cannot prohibit the location of
cannabis businesses in the community. Cities may restrict the location of businesses through zoning
and may establish setbacks from other uses, including schools, day cares, areas of parks used by
children such as playgrounds and athletic fields. Cities may restrict the hours of operation of
businesses and limit the number of businesses within the community, subject to the statutory
minimum of 1 per 12,500 population. Once the state issues a license, the city will be given notice and
asked to comment on whether the location meets city requirements. Cities may register businesses
and must then conduct compliance checks. Cities may also opt out of registration and avoid having
to conduct compliance checks but then will not participate in the distribution of the tax imposed by the
state on such businesses. Cities will also be able to suspend local registrations (not the license) and
will need to establish procedures for that.
Until the OCM is up and running and the above steps have been accomplished, it will be virtually
impossible for a city to draft thoughtful ordinances to address these issues. The statute recognizes
this and authorizes cities to adopt an interim ordinance establishing a moratorium. The moratorium
can be in place until January 1, 2025. If cannabis products cannot legally be sold until the state issues
licenses, why adopt a local moratorium? The advantage of a moratorium is to prevent getting caught
by surprise by learning the state is ready to issue licenses sooner than expected and having to
scramble to get ordinances in place. Since the city's response is likely to involve a zoning ordinance,
at least in part, that will need to go through the planning commission and will take time to go into
effect. A moratorium would help prevent the city from finding itself in that position.
Attachments:
1. Interim Ordinance
2. Resolution
H 1, Attachment 1
ORDINANCE NO.
AN INTERIM ORDINANCE AUTHORIZING A STUDY AND IMPOSING A
MORATORIUM ON THE OPERATION OF CANNABIS BUSINESSES
The City Council of the City of Maplewood ordains as follows:
ARTICLE L Authority and Legislative Findings.
A. The Minnesota Legislature recently enacted and Governor Walz signed 2023 Minnesota
Session Laws, Chapter 63 — H.F. No. 100 ("Act"), codified as Minnesota Statutes, sections
342.01, et sec.., which is comprehensive legislation relating to cannabis including, but not
limited to, the establishment of the Office of Cannabis Management ("OCM"), legalizing and
limiting the possession and use of cannabis and certain hemp products by adults, providing for
the licensing, inspection, and regulation of cannabis businesses and hemp businesses, taxing
the sale of cannabis flower, cannabis products, and certain hemp products, establishing grant
and loan programs, amending criminal penalties, providing for expungement of certain
convictions and providing for the temporary regulation of certain edible cannabinoid products.
B. The Act provides local units of government certain authority related to cannabis businesses,
including the authority to (1) adopt reasonable restrictions on the time, place, and manner of
the operation of cannabis businesses, provided that such restrictions do not prohibit the
establishment or operation of a cannabis businesses, (2) limit the number of certain cannabis
businesses based on the population of the community, (3) prohibit the operation of a cannabis
business within 1,000 feet of a school or 500 feet of a day care, residential treatment facility,
or an attraction within a public park that is regularly used by minors, including a playground
or athletic field, and (4) require local registration of certain cannabis businesses operating retail
establishments,.
C. The Act requires the OCM, which was established effective July 1, 2023, to work with local
governments to develop model ordinances for reasonable restrictions on the time, place, and
manner of the operation of cannabis businesses. The Act also requires the OCM to establish
additional rules and regulations relating to the operation of cannabis businesses. Maplewood
will benefit from reviewing and analyzing the OCM's model ordinances, rules and regulations
before making any decisions related to the regulation of cannabis businesses in the City.
D. Minnesota Statutes, section 342.13(e) expressly allows a local unit of government that is
conducting studies or has authorized a study to be conducted or has held or scheduled a hearing
for the purpose of considering adoption or amendment of reasonable restrictions on the time,
place and manner of the operation of cannabis businesses to adopt an interim ordinance
applicable to all or part of its jurisdiction for the purpose of protecting the planning process
and the health, safety, and welfare of its citizens. The interim ordinance may regulate, restrict,
or prohibit the operation of cannabis businesses within the jurisdiction or a portion thereof until
January 1, 2025.
H 1, Attachment 1
E. Given the uncertainty regarding the model ordinances to be developed by the OCM and the
broad scope of the changes to Minnesota law brought about by the Act, Maplewood desires to
adopt an interim ordinance for the purpose of protecting the planning process and the health,
safety, and welfare of its citizens.
F. Maplewood desires to conduct a study for the purpose of considering the adoption or
amendment of reasonable restrictions on the time, place and manner of the operation of
cannabis businesses as well as the other regulations local units of government may adopt under
the Act.
G. On August 14, 2023, after providing at least 10 days published notice, the City Council held a
public hearing regarding the consideration and adoption of an interim ordinance prohibiting
the operation of cannabis businesses within the City until January 1, 2025.
ARTICLE II. Definitions. For purposes of this Ordinance, the following terms shall have the
meanings given them in this section.
(a) "Act" means 2023 Minnesota Session Laws, Chapter 63 (H.F. No. 100), codified as
Minnesota Statutes, sections 342.01, et sec..
(b) "Cannabis Business" has the meaning given the term in Minnesota Statutes, section 342.01,
subd. 14.
(c) "City" means the City of Maplewood, Minnesota.
(d) "Edible Cannabinoid Product" has the meaning given the term in Minnesota Statutes, section
151.72, subd. l(f).
(e) "OCM" means the Office of Cannabis Management, established as set forth in Minnesota
Statutes, section 342.02, subd. 1.
(f) "Ordinance" means this interim ordinance, which is adopted pursuant to Minnesota Statutes,
section 342.13(e).
ARTICLE III. Study Authorized. The City Council hereby authorizes and directs the City Manager
to have City staff and consultants conduct a study regarding the adoption or amendment of reasonable
restrictions on the time, place, and manner of the operation of Cannabis Businesses, as well as the
other potential local regulations allowed under the Act, and report to the City Council on the potential
regulation of Cannabis Businesses. The study must include a review of the model ordinances the OCM
is directed to draft under Minnesota Statutes, section 342.13(d), an analysis of potential setback
regulations allowed under Minnesota Statues, section 342.13(c), and such other matters as staff may
determine are relevant to the City Council's consideration of this matter. The report shall include the
City staff s recommendations on whether the City Council should adopt regulations and, if so, the
recommended types of regulations.
ARTICLE IV. Moratorium. A moratorium is hereby imposed regarding the operation of a Cannabis
Business within the City. During the term of this Ordinance, no business, person, or entity may
establish or operate a Cannabis Business within Maplewood. The City shall not accept, process, or act
H 1, Attachment 1
on any application, site plan, building permit, zoning request, or other approval, including any
requested confirmation, certification, approval, or other request from the OCM or other governmental
entity requesting City review of any application or proposal for a business proposing to engage in the
operation of a Cannabis Business.
ARTICLE V. Violation. During the term of the moratorium, it is a violation of this Ordinance for any
business, person, or entity to establish or operate a Cannabis Business within the City.
ARTICLE VI. Exceptions. The moratorium imposed by this Ordinance does not apply to: (1) the
continued operation of a business as part of the Medical Cannabis Program administered by the
Minnesota Department of Health that was lawfully operating within the City prior to July 1, 2023; (2)
the lawful sale of Edible Cannabinoid Products in compliance with Minnesota Statutes, section 151.72;
or (3) sales of Edible Cannabinoid Products at an exclusive liquor store in accordance with Minnesota
Statutes, section 340A.412, subd. 14. Nothing in this Article exempts a business, person, or entity that
is selling Edible Cannabinoid Products from having to comply with all requirements and prohibitions
of applicable laws and ordinances.
ARTICLE VIL Enforcement. Violation of this Ordinance is a misdemeanor. The City may also
enforce this Ordinance by mandamus, injunction, or other appropriate civil remedy in any court of
competent jurisdiction. A violation of this Ordinance is also subject to the City's general penalty in
City Code and may result in the City reporting the violation to the OCM if relevant to OCM licensing.
The City Council hereby authorizes the City Manager, in consultation with the City Attorney, to
initiate any legal action deemed necessary to secure compliance with this Ordinance.
ARTICLE VIII. Duration. This Ordinance shall become effective on the first day of publication after
adoption and shall remain in effect until January 1, 2025. This Ordinance may be repealed earlier
upon the effective date of an ordinance adopting or amending reasonable restrictions on the time, place
and manner of the operation of a Cannabis Business within the City.
ARTICLE IX. Severability. Every section, provision, and part of this Ordinance is declared severable
from every other section, provision, and part thereof. If any section, provision, or part of this
Ordinance is held to be invalid by a court of competent jurisdiction, such judgment shall not invalidate
any other section, provision, or part of this Ordinance.
Adopted by the City of Maplewood this 14' day of August, 2023.
ATTEST:
Andrea Sindt, City Clerk
Marylee Abrams, Mayor
H 1, Attachment 2
CITY OF MAPLEWOOD
RESOLUTION NO.
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Maplewood has adopted Ordinance No.
an interim ordinance establishing a moratorium on the operation of cannabis
businesses; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is three pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that
the city clerk shall cause the following summary of Ordinance No. to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
On August 14, 2023, the city council of the city of Maplewood adopted
Ordinance No. , an ordinance establishing a moratorium on the operation of
cannabis businesses, as that term is now defined in state law. The 2023 Legislature
adopted Minnesota Statutes, section 342.01, et SeMc . which permits the establishment
and operation of cannabis businesses. The statute establishes a state Office of
Cannabis Management (the "OCM") which will be responsible for licensing cannabis
businesses. Cities are allowed limited authority to regulate cannabis businesses. The
OCM is required to draft model ordinances regarding reasonable restrictions on the
time, place and manner of local regulations. However, cities cannot develop their
ordinances until the OCM is in operation and has adopted rules and developed sample
ordinances. The interim ordinance declares a moratorium on the operation of cannabis
businesses and authorizes a study to determine if and how the city wishes to regulate
them. Medical cannabis and other products which could be sold legally before July 1,
2023 are not covered by the moratorium. The moratorium will be in effect until
January 1, 2025 unless repealed earlier. This public notice is intended only to
H 1, Attachment 2
summarize the ordinance. The full text of the ordinance is available for inspection at
Maplewood city hall during regular business hours and has been posted to the city's
web site.
BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city
clerk keep a copy of the ordinance in her office at city hall for public inspection.
Dated: August 14, 2023.
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
For the permanent record:
Meeting Date: 8/14/2023
City of M a p I ewood Agenda Item H1, Additional Attachment
Sign -Up Sheet
By putting your name and address on this sheet, you are requesting to address the
City Council on the following topic for up to three minutes.
Public Hearing: H1 - Interim Ordinance Regarding Cannabis Businesses
a. Public Hearina
b. Interim Ordinance Authorizing a Study and Imposing a Moratorium
c. Resolution Authorizing Publication of the Ordinance by Title and Summa 4 votes
Date: August 14. 2023 Time: 7:00 PM
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(please print clearly)
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