HomeMy WebLinkAbout2023-07-10 City Council Meeting MinutesA.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, July 10, 2023
City Hall, Council Chambers
Meeting No. 13-23
CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:01 p.m. by Mayor Abrams.
Mayor Abrams thanked Audra Robbins, Neil Breneman, Police, Fire, and all staff that helped
coordinate and participate in the Light it Up event on July 41", and exclaimed Maplewood
puts on one of the best events in the area.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
APPROVAL OF AGENDA
The following items were added to Council Presentations:
Water Restrictions
Parks and Recreation Month
Councilmember Lee moved to approve the agenda as amended.
Seconded by Councilmember Cave Ayes — All
The motion passed.
APPROVAL OF MINUTES
1. June 26, 2023 City Council Workshop Meeting Minutes
Councilmember Lee moved to approve the June 26, 2023 City Council Workshop Meeting
Minutes as submitted.
Seconded by Councilmember Cave
Ayes — Mayor Abrams
Councilmember Cave
Councilmember Lee
Councilmember Villavicencio
Abstain — Councilmember Juenemann
July 10, 2023
City Council Meeting Minutes
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The motion passed.
2. June 26, 2023 City Council Meeting Minutes
Councilmember Lee moved to approve the June 26, 2023 City Council Meeting Minutes as
suhmitted
Seconded by Councilmember Cave Ayes — Mayor Abrams
Councilmember Cave
Councilmember Lee
Councilmember Villavicencio
Abstain — Councilmember Juenemann
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2. Council Presentations
Water Restrictions
Councilmember Cave mentioned there are currently no water restrictions in Maplewood, but
there is a meeting with the St Paul Regional Water Board that will discuss the topic.
Residents can get updates on the City's website.
Parks and Recreation Month
Councilmember Villavicencio acknowledged Maplewood's Parks and Rec Department as July
is Parks & Recreation month and also thanked the Fire, Police, Parks Department, and all
who attended the Light it Up event.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Councilmember Cave moved to approve agenda items G1-G2.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Cave moved to approve the approval of claims.
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ACCOUNTS PAYABLE:
$ 1,170, 069.17
$ 736,990.27
$ 428,592.33
Checks # 110919 thru # 111022
dated 6/27/23
Checks # 111023 thru # 111048
dated 7/05/23
Disbursements via debits to checking account
dated 06/19/23 thru 07/02/23
$ 2,335,651.77 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits
$ 670,762.48 dated 6/23/23
$ 670,762.48 Total Payroll
$ 3,006,414.25 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Support of Affordable Housing Project, Beacon Interfaith Housing Collaborative,
1375 Frost Avenue
a. Resolution Supporting Use of Tax Increment Financing
b. Letter of Support from Mayor
c. Acknowledgment of Receptivity of a Metropolitan Council LCA Funding
Award
Councilmember Cave moved to approve the Resolution Supporting Use of Tax Increment
Financina for the Beacon Interfaith Housina Collaborative Droiect at 1375 Frost Avenue.
Resolution 23-07-2222
SUPPORTING USE OF FINANCIAL ASSISTANCE FOR A RENTAL HOUSING
DEVELOPMENT PROJECT
WHEREAS, the Maplewood City Council has received a request to provide financial
assistance to Beacon Interfaith (or an affiliated entity, the "Developer") for the construction of
a 40-unit multifamily affordable rental housing apartment (the "Project") to be located on
approximately 1.03 acres of land at 1375 Frost Avenue East in Maplewood, Minnesota; and
WHEREAS, in connection with its application to Minnesota Housing for tax credits,
the Developer has requested that the City Council indicate its support of the use of tax
increment financing assistance for the project.
NOW, THEREFORE, BE IT RESOLVED, by the Maplewood City Council as follows:
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The Maplewood City Council supports the use of tax increment financing assistance
in an amount not to exceed $200,000 over an anticipated term of 15-years; provided,
however, that authorization and form of financing for the project is solely within the discretion
of the City Council after satisfaction of all conditions required pursuant to the Economic
Development Authorities Act, Minnesota Statutes, Sections 469.090 to 469.1080 (the "EDA
Act"), and is authorized pursuant to Minnesota Statutes §469.174 to §469.1794 (the "TIF
Act"), including without limitation, (i) determining that financial assistance is necessary for the
project; (ii) verification of development financing need that substantiates that "but for" the use
of tax increment financing the project would be unable to proceed; and (iii) a public hearing.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Councilmember Cave moved to approve a Letter of Support from the Mayor for the Beacon
Interfaith Housina Collaborative Droiect at 1375 Frost Avenue.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Councilmember Cave moved to approve an Acknowledgement of Receptivity of the
Metropolitan Council LCA Funding Award for the Beacon Interfaith Housing Collaborative
project at 1375 Frost Avenue.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
H. PUBLIC HEARINGS— If you are here fora Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Lot Size and Setback Variance Resolution, 1759 Phalen Place
Community Development Director Parr introduced Elizabeth Hammond, Planner who gave
the presentation. Applicant Jodi Andrews addressed council and answered questions.
Councilmember Villavicencio moved to approve a lot size and setback variance resolution for
the property located at 1759 Phalen Place, subject to certain conditions of approval.
Resolution 23-07-2223
LOT SIZE AND SETBACK VARIANCE RESOLUTION
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BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jodi Andrews (property owner) has requested a variance to the required
minimum lot size standards and rear yard setback requirement to construct a
residential dwelling on the existing property at 1759 Phalen Place.
1.02 A variance is requested to allow a lot area of 4,783.71 square feet and lot
widths of 48.66 feet and 86.78 feet.
1.03 A variance is requested to allow a rear yard setback of 9.2 feet.
1.04 The property located at 1759 Phalen Place is legally described as:
PIN: 162922430041
Lot 18 and 19, Block 3, Kavanagh & Dawson's Addition to Lakeside Park,
Ramsey County, Minnesota, except that part lying Westerly of the following
described line: Commencing at a point on the North line of Lot 19, 110 feet
East of the Northwest corner of said Lot 19; thence Southerly to a point on
Southerly line of Lot 18, 65 feet Northeasterly of Southwesterly corner of said
Lot 18.
Section 2. Standards.
2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that
states a variance may be granted from the requirements of the zoning
ordinance when: (1) the variance is in harmony with the general purposes and
intent of this ordinance; (2) when the variance is consistent with the
comprehensive plan; and (3) when the applicant establishes that there are
practical difficulties in complying with the ordinance. Practical difficulties mean:
(1) the proposed use is reasonable; (2) the need for a variance is caused by
circumstances unique to the property, not created by the property owner, and
not solely based on economic conditions; (3) the variance if granted, will not
alter the essential character of the locality.
Section 3. Findings.
3.01 The lot size and rear yard setback variance request meet the required
standards for a variance. Staff finds:
That the need for a variance is caused by circumstances unique to the
property, not created by the property owner, and not solely based on
economic conditions;
2. That the proposed use is reasonable; and
3. That the variance will not alter the essential character of the locality; and
4. That the need for a variance is in harmony with the general purposes and
intent of this ordinance; and
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5. That the variance is consistent with the comprehensive plan.
Section 4. City Review Process
4.01 The City conducted the following review when considering the variance
requests.
On June 20, 2023, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices
to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve this resolution.
2. On July 10, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval of the application is
based on the findings outlined in section 3 of this resolution and is subject to
the following conditions of approval:
The proposed construction will meet all local, regional, and state
requirements.
2. The property owner will submit a tree preservation plan to the
environmental planner.
3. The property owner will submit a grading plan to the assistant city
engineer and work with the environmental planner, as required, to
incorporate stormwater management best practices.
4. The property owner shall submit a building permit for the new home to be
reviewed by the city before construction.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. M-Health Fairview/St. John's Hospital, 1575 Beam Avenue
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
Elizabeth Hammond, Planner, gave the presentation. Danielle Gathje, Vice President of
Hospital Operations for M-Health Fairview St John's Hospital and Kyle Wiseman, Architect
with HGA, addressed council and answered questions.
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Councilmember Cave moved to approve a resolution for a conditional use permit
amendment, approving a 7,000-square-foot addition to the existing St. John's Hospital
campus at 1575 Beam Avenue, subject to conditions of approval.
Resolution 23-07-2224
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 M-Health Fairview has requested approval of a conditional use permit
amendment.
1.02 The property is located at 1575 Beam Avenue East and is legally described as:
PIN: 032922130014 — The Southwest Quarter of the Northeast Quarter of Section
3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to
the Government Survey thereof except the following parcels:
The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying
northerly of the South 660.00 feet thereof.
Commencing at the southwest corner of said Southwest Quarter of the Northeast
Quarter, being the center of said Section 3, said point being marked by a Ramsey
County monument; thence along the west line of said Southwest Quarter of the
Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis
of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the
point of beginning; thence continuing on a bearing of East 264.24 feet; thence on
a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence
on a bearing of North 124.13 feet to the point of beginning.
Subject to easements of record.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
The use would be located, designed, maintained, constructed, and
operated to be in conformity with the City's Comprehensive Plan and Code
of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment, or
methods of operation that would be dangerous, hazardous, detrimental,
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disturbing, or cause a nuisance to any person or property because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use
permit amendment request.
On June 20, 2023, the planning commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements. The
planning commission recommended that the city council approve this
resolution.
2. On July 10, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following
conditions: (additions are underlined and deletions are crossed out):
All construction shall follow the approved plans, date -stamped June 2,
2023. The planning staff may approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void.
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3. The city council shall review this permit in one year.
4. The property owner shall maintain at least 1,252 parking spaces on the
hospital campus. Parking spaces shall be at least 9.5 feet wide; employee
parking may be 9 feet wide.
Seconded by Councilmember Lee Ayes — Mayor Abrams
Councilmember Cave
Councilmember Lee
Councilmember Villavicencio
Abstain — Councilmember Juenemann
The motion passed.
Councilmember Lee moved to approve a design review resolution, approving a 7,000-
square-foot addition to the existing St. John's Hospital campus at 1575 Beam Avenue,
subiect to conditions of aaaroval.
Resolution 23-07-2225
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 M-Health Fairview has requested design review approval.
1.02 The property is located at 1575 Beam Avenue East and is legally described as:
PIN: 032922130014 — The Southwest Quarter of the Northeast Quarter of Section
3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to
the Government Survey thereof except the following parcels:
The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying
northerly of the South 660.00 feet thereof.
Commencing at the southwest corner of said Southwest Quarter of the Northeast
Quarter, being the center of said Section 3, said point being marked by a Ramsey
County monument; thence along the west line of said Southwest Quarter of the
Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis
of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the
point of beginning; thence continuing on a bearing of East 264.24 feet; thence on
a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence
on a bearing of North 124.13 feet to the point of beginning.
Subject to easements of record.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
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That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and traffic is
such that it will not impair the desirability of investment or occupation in the
neighborhood; that it will not unreasonably interfere with the use and
enjoyment of neighboring, existing or proposed developments; and that it
will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping
with the character of the surrounding neighborhood and are not detrimental
to the harmonious, orderly and attractive development contemplated by this
article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and
that it is aesthetically of good composition, materials, textures and colors.
Section 3. City Review Process and Council Action.
3.01 On June 20, 2023, the community design review board held a public meeting and
reviewed this request. Staff sent notice to surrounding property owners. The
applicant was provided the opportunity to present information. The board
approved the project plans.
3.02 The above -described site and design plans are hereby approved based on the
findings outlined in Section 2 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the design
plans date -stamped June 2, 2023. Approval is subject to the applicant doing the
following:
Obtain a conditional use permit amendment from the city council for this
project.
2. Repeat this review in two years if the city has not issued a building permit
for this project.
3. All requirements of the fire marshal, city engineer, and building official must
be met.
4. Satisfy the requirements outlined in the engineering review authored by Jon
Jarosch, dated June 9, 2023.
5. Satisfy the requirements outlined in the environmental review authored by
Shann Finwall, dated June 13, 2023.
6. The applicant shall obtain all required permits from the Ramsey -
Washington Metro Watershed District.
7. All work shall follow the approved plans. The director of community
development may approve minor changes.
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8. All rooftop vents and site mechanical equipment shall be screened on all
sides
Seconded by Councilmember Cave Ayes — Mayor Abrams
Councilmember Cave
Councilmember Lee
Councilmember Villavicencio
Abstain — Councilmember Juenemann
The motion passed.
3. Kline Nissan Additions, 3090 Maplewood Drive North
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
Community Development Director Parr gave the presentation. Pam Guilford, General
Manager with Kline Nissan, and Jack Grotkin, President of RJ Ryan Construction, answered
questions of council.
Councilmember Lee moved to approve a resolution for a conditional use permit amendment
aaarovina two buildina additions to be constructed at 3090 Maplewood Drive North.
Resolution 23-07-2226
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jack Grotkin, RJ Ryan Construction Inc,. on behalf of Kline Nissan has requested
approval of a conditional use permit amendment to construct two building
additions associated with the service and parts function of the car dealership.
1.02 The property is located at 3090 Maplewood Drive and is legally described as:
PIN: 03-29-22-33-0022 — Tract "A", Registered Land Survey No. 15, on file in the
office of the Registrar of Titles within and for said County, except that part lying
easterly of a line beginning at a point on the north line of said Tract 1494.91 feet
west of the northeast corner of said Tract; thence southeasterly at an angle of 56
degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79
degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract
1303.88 feet west from the southeast corner of said Tract, Ramsey County,
Minnesota. Torrens Certificate Number: 171003.
Section 2. Standards.
2.01 City Ordinance Section 44-637 requires a Conditional Use Permit for motor
vehicle maintenance garages and car washes.
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2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use
permit request.
On June 20, 2023, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements. The
planning commission recommended that the city council approve this
resolution.
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2. On July 10, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following
conditions:
All construction shall follow the site plan approved by the city and date -
stamped June 1, 2023._The director of community development may
approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void. The council may
extend this deadline for one year.
3. The applicant shall not load or unload vehicles on public right-of-way.
4. Cars can only be parked on designated paved surfaces.
5. The City Council shall review this permit in one year.
6. All repair, assembly, disassembly and maintenance shall occur within an
enclosed building, except minor maintenance. Minor maintenance shall
include work such as tire replacement or inflation, adding oil or wiper fluid
replacement.
7. Water from car wash shall not drain onto a public street or access. A
drainage system shall be installed, subject to the approval of the city
engineer.
8. All trash, waste materials and obsolete parts shall be stored within an
enclosed trash container.
9. As required in an agreement with the city approved in 2005, the applicant
shall submit an executed cross -access agreement to city staff to complete
the conveyance of the frontage road to the west of its property to a private
road.
Seconded by Councilmember Villavicencio Ayes — All
The motion passed.
Councilmember Cave moved to approve a resolution for design review approving two
building additions to be constructed at 3090 Maplewood Drive North.
Resolution 23-07-2227
DESIGN REVIEW RESOLUTION
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BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jack Grotkin, RJ Ryan Construction Inc,. on behalf of Kline Nissan has requested
approval of a design review to construct two building additions associated with the
service and parts function of the car dealership.
1.02 The property is located at 3090 Maplewood Drive and is legally described as:
PIN: 03-29-22-33-0022 — Tract "A", Registered Land Survey No. 15, on file in the
office of the Registrar of Titles within and for said County, except that part lying
easterly of a line beginning at a point on the north line of said Tract 1494.91 feet
west of the northeast corner of said Tract; thence southeasterly at an angle of 56
degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79
degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract
1303.88 feet west from the southeast corner of said Tract, Ramsey County,
Minnesota. Torrens Certificate Number: 171003.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and traffic is
such that it will not impair the desirability of investment or occupation in the
neighborhood; that it will not unreasonably interfere with the use and
enjoyment of neighboring, existing or proposed developments; and that it
will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping
with the character of the surrounding neighborhood and are not detrimental
to the harmonious, orderly and attractive development contemplated by this
article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and
that it is aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above -described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the design
plans date -stamped June 1, 2023. Approval is subject to the applicant doing the
following:
Obtain a conditional use permit amendment from the city council for this
project.
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2. Repeat this review in two years if the city has not issued a building permit
for this project.
3. All fire marshal and building official requirements must be met.
4. Satisfy the requirements outlined in the engineering review by Jon Jarosch,
dated May 22, 2023.
5. Satisfy the requirements outlined in the environmental review by Shann
Finwall, dated June 8, 2023.
6. The applicant shall obtain all required permits from the Ramsey -
Washington Metro Watershed District.
7. Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a. The applicant shall provide the city with a cash escrow or an irrevocable
letter of credit for all required exterior improvements. The amount shall
be 150 percent of the cost of the work.
b. Elevation drawings of any roof -top or exterior building mechanical
equipment for review and approval and, if necessary, the inclusion of
required screening.
8. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in -ground lawn irrigation system
for all landscaped areas.
d. The applicant shall submit an executed cross -access agreement to
foster the conveyance of the frontage road to the west of its property to
a private road.
9. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to public health, safety
or welfare.
b. The above -required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June
1 of the following year if occupancy of the building is in the fall or winter
or within six weeks of occupancy of the building if occupancy is in the
spring or summer.
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10. All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Councilmember Lee Ayes — All
The motion passed.
4. Design Review and Parking Waiver Resolution, Multifamily Residential Apartment
Building, 1375 Frost Avenue East
Elizabeth Hammond, Planner, gave the presentation. Kevin Walker, Vice President for
Housing Development at Beacon Interfaith Housing Collaborative, and Kate Blum -Wise,
Project Manager with Pope Design Group, addressed council and answered questions.
Councilmember Lee moved to approve a design review and parking waiver resolution,
approving a three-story, 40-unit multifamily apartment building to be constructed at 1375
Frost Avenue East, subject to conditions of approval.
Resolution 23-07-2228
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Beacon Interfaith Housing Collaborative has requested approval of a design
review to construct a three-story, 40-unit multifamily building.
1.02 The property is located at 1375 Frost Avenue East and is legally described as:
1.03 PIN: 152922230023, 152922230087, 152922230024, 152922230094
Lots 13, 14, 15, 16, 17, 18 and 19 except the North 15 feet of Lot 19, Block 11,
Gladstone, together with that part of the vacated alley adjacent thereto which
accrued thereto by reason of vacation thereof, Ramsey County, Minnesota;
AND (Parcel 1, Per Commitment 66965-1) Lot 4, except the North 14.25 feet
thereof, also all of Lots 5, 6, 7, 8, and 9, Lunn's Rearrangement of Lots 7 to 12,
inclusive, Block 11, Gladstone, together with that portion of vacated alley in
Lunn's Rearrangement accruing thereto, and together with that portion of
vacated alley in Block 11, Gladstone, accruing thereto, all according to the plat
thereof on file and of record in the Office of the County Recorder in and for
Ramsey County, Minnesota. (Abstract Property)
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review
board make the following findings to approve plans:
That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and traffic
is such that it will not impair the desirability of investment or occupation in
the neighborhood; that it will not unreasonably interfere with the use and
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enjoyment of neighboring, existing or proposed developments; and that it
will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping
with the character of the surrounding neighborhood and are not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide
a desirable environment for its occupants, as well as for its neighbors,
and that it is aesthetically of good composition, materials, textures and
colors.
Section 3. City Council Action.
3.01 The above -described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the
site must be developed and maintained in substantial conformance with the
design plans date -stamped May 24, 2023. Approval is subject to the applicant
doing the following:
Repeat this review in two years if the city has not issued a building permit
for this project.
2. All requirements of the fire marshal, city engineer, and building official
must be met.
3. Satisfy the requirements in the engineering review authored by Jon
Jarosch, dated June 6, 2023.
4. Satisfy the requirements and update the site plans as outlined in the
environmental review authored by Shann Finwall, dated June 12, 2023.
5. The applicant shall obtain all required permits from the Ramsey -
Washington Metro Watershed District.
6. Rooftop vents and equipment shall be located out of view from all sides of
the property.
7. This resolution approves a parking waiver for (20) parking stalls
8. This approval does not include signage. Any identification or monument
signs for the project must meet the city's mixed -use sign ordinance
requirements, and the applicant must apply for a sign permit before
installation. The proposed monument sign on the corner of Clarence
Street and Frost Avenue must achieve the sight visibility requirements for
street intersections. Identification or monument signs shall be designed to
be consistent with the project's building materials and colors.
9. Before the issuance of a building permit, the applicant shall submit for
staff approval the following items:
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a. The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements. The
amount shall be 150 percent of the cost of the work.
b. A revised landscape plan.
c. A revised tree survey plan and tree protection plan.
d. A detailed community garden plan.
e. A revised existing site and removal plan.
A revised photometric plan that meets city code requirements.
g. Additional bicycle parking must be incorporated near the building
entrance, patio, and playground spaces. This should be added to the
site plan for staff review.
h. The applicant shall install a stop sign at the exit from the site. This
shall be added to the site plan and reviewed by the city engineer
before installation.
The applicant shall submit updated elevations and perspective
renderings: the updated plans must identify the percentages of each
proposed building material for all sides of the building. The
renderings must illustrate the segment lengths of the building fagade.
On the east side of the building, the fagade segments that exceed 40
feet in length must be shortened and articulated. Each segment
should be between 20-40 feet in length. However, staff can review
and approve lengths between 45-54 feet in length.
The applicant must provide additional screening and landscaping
along the west and north property line within the setback areas —
specifically along the property line directly west of the playground
and along the property line directly east of the community garden
space. The updated landscape plan should be submitted to staff for
approval before issuing a building permit.
k. The applicant shall submit to city staff a copy of an executed shared
parking agreement for 21 parking spaces with the Philippine Center
of Minnesota, located at 1380 Frost Avenue.
10. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot
and driveways.
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c. Install all required landscaping and an in -ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
11. If any required work is not done, the city may allow temporary occupancy
if:
a. The city determines that the work is not essential to public health,
safety or welfare.
b. The above -required letter of credit or cash escrow is held by the City
of Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by
June 1 of the following year if occupancy of the building is in the fall
or winter or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
12. All work shall follow the approved plans. The director of community
development may approve minor changes
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
5. Nuway Alliance, 2000 White Bear Avenue North
a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes)
b. Zoning Map Amendment Ordinance
c. Conditional Use Permit Resolution
Community Development Director Parr gave the presentation. John Miller, Chief Strategy
Officer, and Ken Roberts, Chief Clinical Officer, with Nuway Alliance, addressed council and
answered questions.
Councilmember Cave moved to approve an amendment to the 2040 Comprehensive Plan's
Future Lane Use Map to re -guide the project parcel located at 2000 White Bear Avenue from
Institutional to Commercial.
Resolution 23-07-2229
COMPREHENSIVE PLAN AMENDMENT RESOLUTION
Resolution approving the comprehensive plan amendment re -guiding the property 2000
White Bear Avenue North from Institutional to Commercial.
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
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19
1.01 John Miller, of Nuway Alliance, has requested approval of a comprehensive
plan amendment.
1.02 The property is located at 2000 White Bear Avenue North and is legally
described as:
That part of the West 620 feet of the North 438 feet of the North half of the
Southwest Quarter and of the West 620 feet of the South 235.8 feet of the
Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County,
Minnesota, according to the government survey thereof, described as follows:
Commencing at the northwest corner of said Southwest Quarter of Section 14,
Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East,
assumed bearing, along the west line of said Southwest Quarter, a distance of
43.00 feet to the point of beginning of the property to be described; thence
continuing South 0 degrees 11 minutes 56 seconds East, along said west line,
a distance of 395.01 feet to the point of intersection with the south line of the
North 438 feet of said North half of the Southwest Quarter; thence North 89
degrees 24 minutes 19 seconds East, along said south line of the North 438
feet, a distance of 620.02 feet to the point of intersection with the east line of
the West 620 feet of said North half of the Southwest Quarter; thence North 0
degrees 11 minutes 56 seconds West, along said east line of the West 620
feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12
seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22
seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes
56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes
04 seconds West, parallel with the west line of said Northwest Quarter, a
distance of 145.50 feet to the point of intersection with the north line of said
South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24
minutes 19 seconds West, along said north line of the South 235.8 feet, a
distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds
West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet
along a tangential curve concave to the southeast, having a radius of 50.00
feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South
35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a
distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63
feet along a tangential curve concave to the southeast, having a radius of
150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence
South 0 degrees 0 minutes 04 seconds East, tangent to the last described
curve and parallel with the west line of said Northwest Quarter, a distance of
76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees
11 minutes 56 seconds East, parallel with the west line of said Southwest
Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19
seconds West, parallel with the north line of said Southwest Quarter, a distance
of 110.00 feet to said point of beginning and there terminating.
Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and
easements of record.
Section 2. Criteria.
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2.01 The 2040 Comprehensive Plan states the document may require amending
due to a property owner request to change land use designation to allow a
proposed development or redevelopment.
2.02 The 2040 Comprehensive Plan amendment process follows the same City
identified the public hearing process as the major update process used to
develop the 2040 Comprehensive Plan. Amendments are required to submit
and gain approval from the Metropolitan Council.
Section 3. Findings
3.01 The requested amendment would meet various amendment criteria outlined in
the 2040 Comprehensive Guide Plan.
Section 4. City Review Process
4.01 The City conducted the following review when considering this amendment
request.
On June 20, 2023, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices
to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve this resolution.
2. On July 10, 2023, the city council discussed the comprehensive plan
amendment. They considered reports and recommendations from the
planning commission and city staff.
Section 5. City Council
5.01 The above -described comprehensive plan amendment is approved based on
the findings outlined in section 3 of this resolution. Approval is subject to, and
only effective upon, the following conditions:
Review and approval of the Metropolitan Council as provided by state
statute.
2. The development must further comply with all conditions outlined in City
Council Resolution No. 23-07-2230 for a conditional use permit approved
by the Maplewood City Council on July 10, 2023.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Councilmember Lee moved to approve an ordinance amending the City's zoning map to
rezone the property from F, farm residence, to CO, commercial office.
Ordinance 1038
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21
A ZONING MAP AMENDMENT ORDINANCE REZONING THE PROPERTY AT 2000
WHITE BEAR AVENUE FROM F, FARM RESIDENCE DISTRICT, TO CO,
COMMERCIAL OFFICE DISTRICT
The City Of Maplewood, Minnesota, Ordains:
Section 1.
1.01 The 2000 White Bear Avenue property is hereby rezoned from F, farm
residence district, to CO, commercial office district.
1.02 The property is legally described as:
That part of the West 620 feet of the North 438 feet of the North half of the
Southwest Quarter and of the West 620 feet of the South 235.8 feet of the
Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County,
Minnesota, according to the government survey thereof, described as follows:
Commencing at the northwest corner of said Southwest Quarter of Section 14,
Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East,
assumed bearing, along the west line of said Southwest Quarter, a distance of
43.00 feet to the point of beginning of the property to be described; thence
continuing South 0 degrees 11 minutes 56 seconds East, along said west line,
a distance of 395.01 feet to the point of intersection with the south line of the
North 438 feet of said North half of the Southwest Quarter; thence North 89
degrees 24 minutes 19 seconds East, along said south line of the North 438
feet, a distance of 620.02 feet to the point of intersection with the east line of
the West 620 feet of said North half of the Southwest Quarter; thence North 0
degrees 11 minutes 56 seconds West, along said east line of the West 620
feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12
seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22
seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes
56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes
04 seconds West, parallel with the west line of said Northwest Quarter, a
distance of 145.50 feet to the point of intersection with the north line of said
South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24
minutes 19 seconds West, along said north line of the South 235.8 feet, a
distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds
West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet
along a tangential curve concave to the southeast, having a radius of 50.00
feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South
35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a
distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63
feet along a tangential curve concave to the southeast, having a radius of
150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence
South 0 degrees 0 minutes 04 seconds East, tangent to the last described
curve and parallel with the west line of said Northwest Quarter, a distance of
76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees
11 minutes 56 seconds East, parallel with the west line of said Southwest
Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19
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seconds West, parallel with the north line of said Southwest Quarter, a distance
of 110.00 feet to said point of beginning and there terminating.
Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and
easements of record.
Section 2.
2.01 This ordinance is based on the following findings:
The rezoning to CO, commercial office district would result in a
development compatible with the surrounding development type and
intensity.
The rezoning would be consistent with the intent of the zoning ordinance
and the comprehensive guide plan.
3. The rezoning would be consistent with public health, safety, and welfare.
2.02 This ordinance is subject to the following conditions:
Metropolitan Council approval of Resolution No.23-07-2229 for a
comprehensive plan amendment approved by the Maplewood City
Council on July 10, 2023.
The project must further comply with all conditions outlined in City Council
Resolution No.23-07-2230 for a conditional use permit approved by the
Maplewood City Council on July 10, 2023.
Section 3. This ordinance is effective upon publication in the city's official newspaper.
Seconded by Councilmember Cave Ayes — All
The motion passed.
Mayor Abrams moved to approve a resolution for a conditional use permit for Nuway Alliance
at 2000 White Bear Avenue for an adult residential treatment center, conditional on the
applicant not pursuing real estate tax exemption.
Resolution 23-07-2230
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 John Miller, of Nuway Alliance, has requested a conditional use permit to
operate an adult residential treatment center.
1.02 The property is located at 2000 White Bear Avenue North and is legally
described as:
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That part of the West 620 feet of the North 438 feet of the North half of the
Southwest Quarter and of the West 620 feet of the South 235.8 feet of the
Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County,
Minnesota, according to the government survey thereof, described as follows:
Commencing at the northwest corner of said Southwest Quarter of Section 14,
Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East,
assumed bearing, along the west line of said Southwest Quarter, a distance of
43.00 feet to the point of beginning of the property to be described; thence
continuing South 0 degrees 11 minutes 56 seconds East, along said west line,
a distance of 395.01 feet to the point of intersection with the south line of the
North 438 feet of said North half of the Southwest Quarter; thence North 89
degrees 24 minutes 19 seconds East, along said south line of the North 438
feet, a distance of 620.02 feet to the point of intersection with the east line of
the West 620 feet of said North half of the Southwest Quarter; thence North 0
degrees 11 minutes 56 seconds West, along said east line of the West 620
feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12
seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22
seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes
56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes
04 seconds West, parallel with the west line of said Northwest Quarter, a
distance of 145.50 feet to the point of intersection with the north line of said
South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24
minutes 19 seconds West, along said north line of the South 235.8 feet, a
distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds
West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet
along a tangential curve concave to the southeast, having a radius of 50.00
feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South
35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a
distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63
feet along a tangential curve concave to the southeast, having a radius of
150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence
South 0 degrees 0 minutes 04 seconds East, tangent to the last described
curve and parallel with the west line of said Northwest Quarter, a distance of
76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees
11 minutes 56 seconds East, parallel with the west line of said Southwest
Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19
seconds West, parallel with the north line of said Southwest Quarter, a distance
of 110.00 feet to said point of beginning and there terminating.
Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and
easements of record.
Section 2. Standards.
2.01 City ordinance section 44-473 requires a conditional use permit for
convalescent hospitals.
2.02 City ordinance section 44-1092 requires a conditional use permit for state -
licensed residential programs.
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2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
The use would be located, designed, maintained, constructed, and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment, or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing, or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools, and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use
permit request.
On June 20, 2023, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices
to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve this resolution.
July 10, 2023
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25
2. On July 10, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
Any exterior improvements to the building or site require approval via the
city's design review process and requirements.
2. The proposed use must be substantially started within one year of council
approval or the permit shall become null and void. The council may
extend this deadline for one year.
3. The city council shall review this permit in one year.
4. Provide the city with a copy of its state license to operate an adult
residential treatment program.
5. Any increase in residents above 120 will require an amendment of this
permit.
6. The applicant shall provide on -site staffing 24 hours a day and 365 days a
year.
7. Metropolitan Council approval of Resolution No. 23-07-2229 for a
comprehensive plan amendment approved by the Maplewood City
Council on July 10, 2023.
8. The applicant shall not pursue a real estate tax exemption for its use of
this property.
Seconded by Councilmember Cave Ayes — All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:37 p.m.
Andrea Sindt, City Clerk
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