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HomeMy WebLinkAbout2023-07-10 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 10, 2023 City Hall, Council Chambers Meeting No. 13-23 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. June 26, 2023 City Council Workshop Meeting Minutes 2. June 26, 2023 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Support of Affordable Housing Project, Beacon Interfaith Housing Collaborative, 1375 Frost Avenue a. Resolution Supporting Use of Tax Increment Financing b. Letter of Support from Mayor c. Acknowledgment of Receptivity of a Metropolitan Council LCA Funding Award H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Lot Size and Setback Variance Resolution, 1759 Phalen Place 2. M-Health Fairview/St. John’s Hospital, 1575 Beam Avenue a. Conditional Use Permit Amendment Resolution b. Design Review Resolution 3. Kline Nissan Additions, 3090 Maplewood Drive North a. Conditional Use Permit Amendment Resolution b. Design Review Resolution 4. Design Review and Parking Waiver Resolution, Multifamily Residential Apartment Building, 1375 Frost Avenue East 5. Nuway Alliance, 2000 White Bear Avenue North a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Zoning Map Amendment Ordinance c. Conditional Use Permit Resolution K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday,June26, 2023 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at6:03 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberAbsent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberLeemoved toapprove the agenda as submitted. Seconded by CouncilmemberCave Ayes– All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Community Development Discussion a.Proposed Development Code Updates b.Project Updates Community Development Director Parr introduced the presenters. Assistant Community Development Director Michael Martin gave an update on the item. Rita Trapp, Consulting Planner with HKGi, gave the presentation. No action required. Community Development Director Parr gave the presentation. Assistant Community Development Director Michael Martinprovided additional information. No action required. E.ADJOURNMENT Mayor Abramsadjourned the meetingat6:59p.m. June 26, 2023 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 181 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 26, 2023 City Hall, Council Chambers Meeting No. 12-23 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:06p.m. byMayor Abrams. th Mayor Abramsrecognized the 75anniversary of the St Paul’sMonastery and Benedictine Centerby reading a proclamation at their festival, andshared theirhistory and contributions to the community. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberAbsent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberLeemoved to approve the agenda as submitted. Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.June 12, 2023 City CouncilWorkshop Meeting Minutes CouncilmemberLeemoved to approve the June 12, 2023 City Council Workshop Meeting Minutes assubmitted. Seconded by CouncilmemberCave Ayes – All The motion passed. 2.June 12, 2023 City Council Meeting Minutes oved to approve the June 12, 2023 City CouncilMeetingMinutes as CouncilmemberLeem submitted. Seconded by CouncilmemberCaveAyes – All June 26, 2023 City Council Meeting Minutes Council Packet Page Number 2 of 181 1 E2 The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerColemangave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations None 3.Presentation of Police Officer Medal of Special Commendation Awards Public Safety Director Bierdemanexplained the situationresulting in the Medal of Special Commendation. Officers James Quirk and Connor Salchow, and Sergeants Joe Demulling and Brian Tauzell were presented with the Maplewood Police Departments Medal of Special Commendation. No action required. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberCavemoved toapprove agenda items G1-G7. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 398,889.64 Checks # 110919 thru # 110954 dated 6/13/23 $ 359,583.23 Checks # 110955 thru # 110990 dated 6/20/23 $ 420,157.77 Disbursements via debits to checking account dated 06/05/23 thru 06/18/23 $ 1,178,630.64 Total Accounts Payable June 26, 2023 City Council Meeting Minutes Council Packet Page Number 3 of 181 2 E2 PAYROLL Payroll Checks and Direct Deposits $ 702,204.32 dated 6/09/23 $ 702,204.32 Total Payroll $ 1,880,834.96 GRAND TOTAL Seconded by CouncilmemberVillavicencioAyes – All The motion passed. 2.Resolution to Maintain Statutory Tort Liability Limits vemoved toapprove the resolution to maintain statutory tort liability limits. CouncilmemberCa Resolution 23-06-2218 RESOLUTION TO MAINTAIN THESTATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. 3.Resolution to Conduct Off-Site Gambling for Merrick, Inc., July 4th Celebration at Hazelwood Park, 1663 County Road C East CouncilmemberCavemoved toapprove the Resolution to Conduct Off-Site Gambling for Merrick, Inc. on Tuesday, July 4, 2023 during the July 4th Celebration. Resolution 23-06-2219 RESOLUTION FOR CITY APPROVAL TO CONDUCT OFF-SITE GAMBLING WITHIN CITY LIMITS, MERRICK, INC WHEREAS, Merrick, Inc. has submitted an Application to Conduct Off-Site Gambling th at the July 4Celebration at Hazelwood Park, 1663 County Road D East in Maplewood, MN 55109; and June 26, 2023 City Council Meeting Minutes Council Packet Page Number 4 of 181 3 E2 WHEREAS, the off-site gambling will take place during the July 4th Celebration on Tuesday, July 4, 2023. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that Application to Conduct Off-Site Gambling is approved for Merrick, Inc. during the date stated above. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Board for their approval. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. 4.Resolution Adopting the Maplewood Fair Housing Policy CouncilmemberCavemoved toapprove theresolution adopting the Fair Housing Policy for the City of Maplewood. Resolution 23-06-2220 RESOLUTION ADOPTING FAIR HOUSING POLICY WHEREAS, federal and state law and policies promote equal housing opportunities for all persons and prohibit discrimination in housing on the basis of race, color, religion, gender, sexual orientation, marital status, status with regard to public assistance, familial status, national original or disability; and WHEREAS,the city of Maplewood (the “City”), as a recipient of federal, state and other governmental grants for housing, is obligated to certify that it will affirmatively advance fair housing within the City; and WHEREAS,to promote fair housing practices and opportunities, the City has drafted a Fair Housing Policy which, among other things, specifies the external and internal practices in which the City will engage to further fair housing for all citizens; and WHEREAS,the City appoints the City Manager or designee as the individual responsible for the implementation and administration of the Fair Housing Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1.The Fair Housing Policy in the form attached hereto as Exhibit A aligns with the City’s strategic priorities and is hereby adopted. 2.The City Manager or designee is directed to post a copy of the Fair Housing Policy on the City’s websiteand take such other actions as appropriate to June 26, 2023 City Council Meeting Minutes Council Packet Page Number 5 of 181 4 E2 advertise and make the Fair Housing Policy known to the public and other interested parties. 3.The City Manager or designee is directed to implement the Fair Housing Policy by taking such actions and initiatives as appropriate in all housing opportunities and development activities funded in whole or in part by the City. 4.The City Manager or designee is directed to review the Fair Housing Policy and City code periodically and recommend to the city council any amendments or additions to the same as deemed advisable. Exhibit A City of Maplewood Fair Housing Policy 1.Purpose and Vision Title VIII of the Civil Rights Act (Fair Housing Act) establishes federal policy for providing fair housing throughout the United States. The intent of Title VIII is to assure equal housing opportunities for all citizens. Further, the City of Maplewood, as a recipient of federal community development funds under Title I of the Housing and Community Development Act of 1974, is obligated to certify that it will affirmatively further fair housing within the City’s municipal boundary. The City of Maplewood is committed to meeting this obligation and has created this Policy to further that goal. 2.Fair Housing Policy Statement It is the policy and commitment of the City of Maplewood to ensure that fair and equal housing opportunities are granted and available to all persons in all housing opportunities and development activities funded in full or in part by the City regardless of race, color, religion, gender, sexual orientation, marital status, status with regard to public assistance, familial status, national origin or disability. This will be done through external policies that provide meaningful access to all constituents including fair housing informational and referral services; and through internal practices and procedures which affirmatively further fair housing throughout Maplewood. 3.External Practices a.Intake and Referral The City of Maplewood has designated the City Manager or designee as the responsible authority for the intake and referral of all fair housing complaints from city residents. At a minimum, the City Manager or designee will be trained in state and federal fair housing laws, the complaint process for filingdiscrimination complaints, and the state and federal agencies that handle such complaints. The date, time, and nature of the fair housing complaint and the referrals and information given by the city will be fully documented and archived for record-keeping purposes. Additionally, the City Manager or designee will monitor city activities, policies, resolutions and ordinances which could have an effect on fair housing and raise issues and concerns to the City Council where appropriate or necessary. June 26, 2023 City Council Meeting Minutes Council Packet Page Number 6 of 181 5 E2 b.Meaningful Access. Online Information: The City of Maplewood will display information about fair housing and contact information prominently displayed on its website. The website will have links to various fair housing resources, including the Department of Housing andUrban Development, Minnesota Department of Human Rights, Mid-Minnesota Legal Aid, Southern Minnesota Regional Legal Services, and others as well as links to state and federal fair housing complaint forms. In addition, the City will post the following document on its website: Americans with Disabilities Act Pedestrian Facilities Transition Policy The State of Minnesota’s Olmstead Plan c. In-Person Information. The City of Maplewood will provide in-person fair housing- information including: A list of fair housing enforcement agencies A FAQ of Fair Housing Law Fair Housing Complaint forms d.Languages. The City of Maplewood is committed to providing information to all residents of the city, regardless of language. Therefore, the City of Maplewood will strive to provide information covering this Policy and others listed above in the most frequently spoken languages other than English spoken in the community. 4.Internal Practices The City of Maplewood commits to the following steps to promote awareness and competency regarding fair housing issues in all of its government functions. a.Staff and Officials Training. The City will regularly train its staff and officials on fair housing considerations, including working with people with disabilities and limited English proficiency constituents. b.Housing Analysis. The City will review its housing inventory periodically to examine the affordability of both rental and owner-occupied housing to inform future City actions in regard to housing affordability issues. c. Code Analysis. The City will review its municipal code periodically, with specific focus on ordinances related to zoning, building and occupancy standards, to identify any potential for disparate impact or disparate treatment. June 26, 2023 City Council Meeting Minutes Council Packet Page Number 7 of 181 6 E2 d.Project Planning and Analysis. City planning functions and development review will consider housing issues, including whether potential projects may perpetuate segregation or lead to displacement of protected classes. e.Community Engagement. The City commits to ongoing community engagement efforts including seeking input from underrepresented populations in the community. The City commits to having robust conversations with the community regarding potential housing projects, zoning or land use changes, and any other land use planning decisions. f.Affirmatively Furthering Fair Housing. From time to time, the City may receive Community Development Block Grant (CDBG) or other federal funding through Ramsey County. Recipients of federal funds are obligated to affirmatively further fair housing. The City agrees to consider recommendations by the regional Fair Housing Implementation Council (FHIC) for potential integration into City planning documents, including the Comprehensive Plan and other related documents. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. 5.Metropolitan Livable Communities Act Grant Agreement, Beacon Interfaith Housing Collaborative’s Multifamily Housing Project, 1375 Frost Avenue vemoved toapprove the Metropolitan Livable Communities Act Grant Councilmember Ca agreement with the Metropolitan Council and authorize the mayor and city manager to execute the document. Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. 6.Reimbursement Agreement and Release of Claims for 2693 Red Splendor Circle East vemoved to enter into a cooperative agreement with Ramsey County and CouncilmemberCa further authorize the Mayor and City Manager to sign thecooperative agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by CouncilmemberVillavicencioAyes – All The motion passed. 7.Memorandum of Agreement with Century College for Clinical Internships with the City of Maplewood June 26, 2023 City Council Meeting Minutes Council Packet Page Number 8 of 181 7 E2 CouncilmemberCavemoved to approve the Memorandum of Agreement between Century College and the City of Maplewood. Seconded by CouncilmemberVillavicencioAyes – All The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back ofthe agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.EDA Tax Increment Financing District No. 1-17 a.Public Hearing b.Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District 1-17 Community Development Director Parr gave the staff report. Schane Rudlang, with Ehlers, gave the presentation. Mayor Abrams opened public hearing. The following people spoke: Kevin Schmidt – 1800 Phalen Place Kim Schmidt – 1800 Phalen Place Kathryn Johnson – 1835 Phalen Place Mayor Abrams closed the public hearing. vicenciomoved toapprove the Resolution Approving Modifications of CouncilmemberVilla the Development District Program for Development District No. 1 andthe Tax Increment Financing Plan for Tax Increment Financing District No. 1-17. Resolution 23-06-2221 RESOLUTION APPROVING MODIFICATION OF THE DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-17 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: Section 1. Recitals. 1.01.The City Council of the city of Maplewood (the “City”) established the Maplewood Economic Development Authority (“MEDA”) to promote development and redevelopment within the community. 1.02.On July 22, 2019 the City adopted a modified Enabling Resolution for MEDA, giving it the authority of an economic development authority under Minnesota Statutes, sections 469.090 through 469.1081 (the “EDA Act); of a housing and redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047 (the “HRA Act”); and of June 26, 2023 City Council Meeting Minutes Council Packet Page Number 9 of 181 8 E2 a city under Minnesota Statutes, sections 469.124 through 469.133 (the “City Development Districts Act”). 1.03.In response to a proposal to redevelop the properties at 1136 and 1160 Frost Avenue E and adjacent land on Phalen Place N on which exist a structurally substandard building and other improvements, MEDA determined to establish a tax increment financing district. 1.04.MEDA and the City investigated the facts and caused to be prepared a modification to the Development District Program (the “Development Program”) for Development District No. 1 (the “Project”) and a tax increment financing plan (the “TIF Plan”) for Tax Increment Financing District No. 1-17 (the “TIF District”), describing the assistance which may be provided to encourage redevelopment within the Project. 1.05.All actions required by law to be performed prior to the adoption of the modified Development Program and the TIF Plan and establishment of the TIF District have been performed, including approval of the TIF Plan by MEDA at its meeting on June 26, 2023. 1.06.MEDA and the City notified Ramsey County and Independent School District No.622 of the public hearing on the modified Development Program and TIF Plan to be held before the City Council on June 26, 2023. 1.07.The modified Development Program and TIF Plan are contained in a document entitled “Modification to the Development District Program, Development District No. 1 and Tax Increment Financing Plan for Tax Increment Financing District No. 1-17, (a redevelopment district)”, prepared by Ehlers and on file at Maplewood city hall. 1.08.The City Council has fully reviewed the contents of the modified Development Program and TIF Plan and has on June 26, 2023, conducted a public hearing thereon at which the views of all interested persons were received orally or in writing. Section 2. Findings Relating to the Adoption of the Modified Development Program. 2.01.The City finds that the modified Development Program, which consists of the inclusion of an additional tax increment financing district, continues to be consistent with the City’s comprehensive plan and other plans for the community. 2.02.The City finds that the adoption of the modified Development Program will promote redevelopment of property within the Project and is in the vital interests of the community as a whole. Section 3. Findings Relating to the Establishment of Tax Increment Financing District No. 1- 17. 3.01.The City finds and determines that it is necessary and desirable for the sound and orderly development of the Project and of the community as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by MEDA and the City to establish Tax Increment Financing District No. 1-17. June 26, 2023 City Council Meeting Minutes Council Packet Page Number 10 of 181 9 E2 3.02.The City further finds and determines, and it is the reasoned opinion of the City, that the redevelopment proposed in the TIF Plan for the TIF District could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the land within the TIF District that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed redevelopment, after subtracting the present value of the projected tax increments for the maximum duration of the TIF District, and that therefore the use of tax increment financing is necessary to assist the project. 3.03.The expenditures proposedto be financed through tax increment financing are necessary to permit MEDA and the City to realize the full potential of the Project in terms of development intensity, diversity of uses and tax base and to facilitate the redevelopment of land and provideadditional market rate housing within the City’s Gladstone area, which is consistent with the City’s plans for the Gladstone area and the comprehensive plan. 3.04.The TIF Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for redevelopment of the Project by private enterprise. The one principal building within the TIF District is structurally substandard and parcels representing at least 70% of the area within the TIF District are improved within the meaning ofMinnesota Statutes, section 469.174, subd. 10. 3.05.The TIF Plan conforms to the general plan for the development and redevelopment of Maplewood as a whole. The developer’s plans to add housing and increase the mix of uses in the Gladstone area is fully consistent with the city’s area and comprehensive plans. 3.06.The City has relied upon the written representations made by the developer, review of the developer’s proforma and other financial information by Ehlers, the opinions and recommendations of City staff, and the personal knowledge of the members of the City Council in reaching its conclusions regarding the TIF Plan and the establishment of the TIF District. The City also reviewed a Property Condition Assessment report prepared for MEDA by LHB,Inc. dated March 11, 2022 and entitled “Frost Avenue East TIF District”. 3.07.TIF District No.1-17 is a redevelopment tax increment financing district within the meaning of Minnesota Statutes, section 469.174, subd.10(a)(1). In preparing its report, LHB, Inc. reviewed the property to be included within the TIF District regarding the condition of the principal building located thereon. The report, which was prepared after an interior and exterior inspection of the building, establishes that the building is structurally substandard, that parcels representing at least 70% of the area are improved and, accordingly, that the TIF District qualifies as a redevelopment tax increment district. A copy of this report will be retained at city hall for the duration of the TIF District. 3.08.Additional reasons and supporting facts regarding the fundings required by Minnesota Statutes, section 469.175, subd. 3 are included in Appendix C: Findings Including Best/For Qualifications to the TIF Plan and are hereby incorporated into this resolution as if fully set forth herein. June 26, 2023 City Council Meeting Minutes Council Packet Page Number 11 of 181 10 E2 Section 4.Approval of Modified Development Program and Tax Increment Financing Plan; Establishment of Tax Increment Financing District No. 1-17. 4.01.The modified Development Program for Development District No.1 is hereby approved. 4.02.The TIF Plan for TIF District No. 1-17 is hereby approved, as adopted by MEDA. Tax Increment Financing District No. 1-17 is hereby established. 4.03.The Executive Director of MEDA is authorized and directed to instruct Ehlers to transmit a certified copy of this resolution together with a certified copy of the modified Development Program and the TIF Plan to Ramsey County with a request that the original tax capacity of the property within TIF District No. 1-17 be certified to MEDA pursuant to Minnesota Statutes, section 469.177, subd. 1 and to file a copy of the modified Development Program and the TIF Plan for TIF District No. 1-17 with the Minnesota department of revenue. Seconded by CouncilmemberCave Ayes – All The motion passed. I.UNFINISHED BUSINESS None J.NEW BUSINESS None K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:48 p.m. June 26, 2023 City Council Meeting Minutes Council Packet Page Number 12 of 181 11 F1a CITY COUNCIL STAFF REPORT Meeting DateJuly 10, 2023 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: July 24: Workshop: TBD August 14: Workshop: Preliminary 2024 Budget Review; Met Council Purple Line Discussion on Transit Stations August 28: Workshop: 2024 Budget Review Community Listening Session: 6:30 pm Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. Council Schedule for Maplewood Living through February 2024: Issue Contributor Due Date Cave July 17, 2023 August 2023 Villavicencio August 17, 2023 September 2023 Lee September 15, 2023 November 2023 Coleman November 13, 2023 December 2023 Abrams December 15, 2023 January 2024 Juenemann January 17, 2024 February 2024 Council Packet Page Number 13 of 181 F1a 2023 Major Community Outreach Events Putt Putt with Public Safety Thursday, July 13, 2023 (1 pm) Goodrich Golf Dome Fishing with Friends aƚƓķğǤͲ WǒƌǤ ЊАͲ ЋЉЋЌ ΛЍ Α А ƦƒΜ Spoon Lake July Celebrate Summer Wednesday, July 26, 2023 (6Î7:30 pm) Afton Heights Park National Night Out ǒĻƭķğǤ !ǒŭǒƭƷ ЊͲ ЋЉЋЌ ΛЎ Α В ƦƒΜ City Wide Event August Celebrate Summer Wednesday, August 23, 2023 (6Î7:30 pm) Upper Afton Park Fire Department Open House Saturday October 7, 2023 (early afternoon hours) North Fire Station Trunk or Treat Saturday October 28, 2023 (early afternoon hours) City Hall Parking Lot Council Packet Page Number 14 of 181 G1 Council Packet Page Number 15 of 181 G1, Attachments Council Packet Page Number 16 of 181 G1, Attachments Council Packet Page Number 17 of 181 G1, Attachments Council Packet Page Number 18 of 181 G1, Attachments Council Packet Page Number 19 of 181 G1, Attachments Council Packet Page Number 20 of 181 G1, Attachments Council Packet Page Number 21 of 181 G1, Attachments Council Packet Page Number 22 of 181 G1, Attachments Council Packet Page Number 23 of 181 G1, Attachments Council Packet Page Number 24 of 181 G1, Attachments Council Packet Page Number 25 of 181 G1, Attachments Council Packet Page Number 26 of 181 G1, Attachments Council Packet Page Number 27 of 181 G2 CITY COUNCILSTAFF REPORT Meeting Date July 10, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Danette Parr, Community Development Director AGENDA ITEM: Support of Affordable Housing Project, Beacon Interfaith Housing Collaborative, 1375Frost Avenue a.Resolution Supporting Use of Tax Increment Financing b.Letter of Support from Mayor c.Acknowledgment of Receptivity of a Metropolitan Council LCA Funding Award Action Requested: Motion Discussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Staff has been working with Beacon Interfaith Housing Collaborative on a project at 1375 Frost Avenue. The developer is pursuing funding via Housing Tax Credits from the Minnesota Housing Finance Agency. As part of the Minnesota Housing Finance Agency’s application process, a resolution of support for the use of tax increment financing and a letter from the mayor is required to be submitted. This funding source also includes dollars from the Metropolitan Council. The Metropolitan Council can only provide funding to other units of government. Because of this, the city must submit a form committing that any funding awarded to this project will be made available to the developer. In total, the council is being asked to approve a resolution supporting the use of tax increment financing, a letter of support from the mayor, and the Acknowledgment of Receptivity of a Metropolitan Council LCA Funding Award form. Recommended Action: a.Motion to approve the Resolution Supporting Use of Tax Increment Financing for the Beacon Interfaith Housing Collaborative project at 1375 Frost Avenue. b.Motion to approve a Letter of Support from the Mayor for the Beacon Interfaith Housing Collaborative project at 1375 Frost Avenue. c.Motion to approve an Acknowledgement of Receptivity of the Metropolitan Council LCA Funding Award for the Beacon Interfaith Housing Collaborative project at 1375 Frost Avenue. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Council Packet Page Number 28 of 181 G2 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: This action is only signifying support of the potential project. The financial impacts of these projects will be analyzed and considered by the City Council at a later date. Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city’s 2040 Comprehensive Plan establishes the goal to “Improve the availability of affordable housing for both homeowners and renters” and identified an action item to “Partner with Metropolitan Council and other agencies and programs to provide funding assistance (to developers, and also to those in need of housing) to provide for affordable housing units in the community.” Background: Beacon Interfaith Housing Collaborative is working to construct 40 affordable housing units in a three-story building built at 1375 Frost Avenue. The 40 units would consist of 2,3 and 4-bedroom units affordable to households at or below 30 percent and 50 percent of the area median income. This property is guided by the city’s 2040 Comprehensive Plan as Mixed Use Neighborhood High Density which encourages multi-family residential uses. Beacon Interfaith Housing Collaborative has identified a funding gap in their proposed projects – which is common for affordable housing developments – and is working to secure funding via Housing Tax Credits from the Minnesota Housing Finance Agency. They have also indicated that they would request tax increment financing from the city. See the attached memo from Ehler’s – the city’s financial consultant – on the requested tax increment financing amounts. Staff wants to emphasize that approval of the attached resolutions, letter, and Metropolitan Council form does not bind the city to any financial agreement. All projects are mandated to submit the required financial and land use applications, which would then go through a full public review process. This will include negotiating the appropriate level of public funding if any, the city deems necessary to contribute to the project. Attachments: 1. Location Map 2. Ehlers Memo 3. Resolution Supporting Use of Tax Increment Financing 4. Letter of Support from the Mayor 5. Acknowledgment of Receptivity of a Metropolitan Council LCA Funding Award Council Packet Page Number 29 of 181 G2, Attachment 1 1375 Frost Avenue - Overview Map May 24, 2023 City of Maplewood 2000 1991 1968 1973 1965 1970 1960 1957 1955 1949 1954 1946 1960 19411945 1948 1315 1942 1351 1940 1938 1347 1321 1375 1321 1401 1313 1319 1317 1323 1927 1910 1344 1350 1426 1900 1380 1907 1310 1900 1897 1894 1896 1894 1893 1890 1899 1893 1880 1889 1880 1890 1889 1888 1890 1880 1881 1880 1880 1881 1880 1880 1879 1880 1878 1880 1874 1871 1872 1880 1880 1880 1865 Legend 1870 1866 1869 1870 1383 1864 Subject Property 0240 Feet 1856 1854 1855 Source: City of Maplewood, Ramsey County 1852 1851 Council Packet Page Number 30 of 181 G2, Attachment 2 NFNPSBOEVN! UP;!!!Ebofuuf!Qbss!†!Dpnnvojuz!Efwfmpqnfou!Ejsfdups! Njdibfm!Nbsujo!†!Bttjtubou!Dpnnvojuz!Efwfmpqnfou!Ejsfdups!! GSPN;!!Tdibof!Svemboh!boe!Kbtpo!Bbstwpme!†!Fimfst! EBUF;!!Kvmz!6-!3134!! 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Council Packet Page Number 31 of 181 G2, Attachment 2 Uif!sfrvftufe!UJG!bttjtubodf!jo!uif!bnpvou!pg!%537-6:7!sfnbjot!vodibohfe/!!Ipxfwfs-!voefs!uif! ofx!5e)2*!mbx!opufe!bcpwf-!uif!wbmvf!pg!26!zfbst!pg!UJG!ibt!cffo!sfdbmdvmbufe!up!cf!bqqspyjnbufmz! %311-111/!!Tjodf!qspqfsuz!ubyft!gspn!uif!ofx!mbx!bsf!mpxfs!bt!xfmm-!uif!gjobodjbm!hbq!uibu!dpvme! cf!gjmmfe!cz!UJG!bsf!tjnjmbs/!!! Qspkfdu!dptut!ibwf!jodsfbtfe!esbnbujdbmmz/!!Uif!efwfmpqfs!ibt!jodmvefe!b!mjof!jufn!jo!uifjs!cvehfu! gps!dpotusvdujpo!jogmbujpo!pg!%917-111-!uibu!nbz!ps!nbz!opu!cf!offefe!xifo!uif!qspkfdu!dmptft! gjobodjoh/!!Xf!ibwf!jodmvefe!uijt!dptu!jo!uif!dvssfou!bobmztjt-!cvu!b!npsf!efubjmfe!boe!gjobm!bobmztjt! tipvme!cf!dpnqmfufe!jg!boe!xifo!uif!qspkfdu!npwft!dmptfs!up!dmptjoh/!!Jodmvejoh!uibu!jogmbujpo! zjfmet!b!qfs!voju!dptu!pg!%657-924-!xijdi!jt!wfsz!ijhi/!!B!qsfmjnjobsz!tpvsdft!boe!vtft!bsf!bt! gpmmpxt/!!! ! ! Sfdpnnfoebujpo! 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Council Packet Page Number 32 of 181 G2, Attachment 3 RESOLUTION NO._______ CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA SUPPORTING USE OF FINANCIAL ASSISTANCE FOR A RENTAL HOUSING DEVELOPMENT PROJECT WHEREAS, the Maplewood City Council has received a request to provide financial assistance to Beacon Interfaith (or an affiliated entity, the “Developer”) for the construction of a 40-unit multifamily affordable rental housing apartment (the “Project”) to be located on approximately 1.03 acres of land at 1375 Frost Avenue East in Maplewood, Minnesota; and WHEREAS, in connection with its application to Minnesota Housing for tax credits, the Developer has requested that the City Council indicate its support of the use of tax increment financing assistance for the project. NOW, THEREFORE, BE IT RESOLVED, by the Maplewood City Council as follows: The Maplewood City Council supports the use of tax increment financing assistance in an amount not to exceed $200,000 over an anticipated term of 15-years; provided, however, that authorization and form of financing for the project is solely within the discretion of the City Council after satisfaction of all conditions required pursuant to the Economic Development Authorities Act, Minnesota Statutes, Sections 469.090 to 469.1080 (the “EDA Act”), and is authorized pursuant to Minnesota Statutes §469.174 to §469.1794 (the “TIF Act”), including without limitation, (i) determining that financial assistance is necessary for the project; (ii) verification of development financing need that substantiates that “but for” the use of tax increment financing the project would be unable to proceed; and (iii) a public hearing. Adopted this 10th Day of July2023. ______________________________ Marylee Abrams, Mayor (ATTEST) ______________________________ Andrea Sindt, City Clerk (SEAL) Council Packet Page Number 33 of 181 G2, Attachment 4 July 10, 2023 Minnesota Housing Finance Agency 400 Wabasha Street North, Suite 400 SaintPaul, MN 55102 RE: Letter of Support for Beacon Interfaith Housing Collaborative The City of Maplewoodis supportive of Beacon Interfaith Housing Collaborative’sapplication for Minnesota Housing Tax Credits to construct a 40-unit apartment building for affordable housing. The City intends to process an application for a Tax Increment Financing district supporting the Project, including a 15-year TIF Note in an amount up to $200,000in principal to address a funding gap for the Project. Housing is an integral component to our City’s landscape. It is important to the City of Maplewood that a range of housing options be available to meet the needs of individuals andfamilies throughout their lives, such as single-family detached homes, townhomes,condominiums, apartments and senior housing. An important component in providing that cross-section of housing options isthe availability of affordable housing. This includes consideration of the cost of housing relative to the wages of those working in and around Maplewood. The cost and availability of housing, specifically rental, is an increasing concernthroughout the Metropolitan region, includingin Maplewood. The lack of and rising housing costsis negatively impacting our local businesses, both new and existing. Localbusiness leaders have identified a lack of rental and affordable housing and indicate thatsuch housing benefits the City, their ability to attract and retain employees, and those employees themselves. With the substantial employment increase, Maplewoodhasalready experienced and will continue to experience, affordable housing for workers is animportant priority for the City. As Beacon Interfaith Housing Collaborativemoves through the city’s formal TIF approval process and determines the final amount of assistance, theproject will be required to complete the required public hearings and meet all state guidelinesfor TIF, including the “but for test.” The City of Maplewoodbelieves Beacon Interfaith Housing Collaborative’s project is an excellent opportunity to help meet some of the housing needs in our community that are currentlybeing underserved. In turn, we need development partners such as Minnesota Housing toassist us with our business and community housing needs. We encourage you to fund thisneeded project for our community. Sincerely, Marylee Abrams Cityof Maplewood, Mayor Council Packet Page Number 34 of 181 G2, Attachment 5 ACKNOWLEDGEMENT OF RECEPTIVITY DjuzpgNbqmfxppe The ______________________ (city/township, county, development authority acting as "Grantee”) certifies that the housing development(s), for which the application is submitted, is located in a municipality that participates in the Metropolitan Council’s Livable Communities Local Housing Incentives Account (LHIA) program. Additionally, LHIA awards must be matched on a dollar-for-dollar basis with a source of funding that is either directly from, or is designated by, the participating city or development authority as required by state statute (MN Statutes section 473.254, subdivision 6); sources include (but are not limited to) Community Development Block Grants , HOME Investment Partnerships Program (HOME), Tax Increment Financing (TIF), HOME American Recue Plan Program (ARP), Housing Trust Fund dollars, tax abatements, local housing revenue bonds, and the appraised value of donated land. The Grantee agrees to accept and make available in a timely manner, any LCA award to the city, county, or development authority to assist the housing program or activity proposed in this application, if such an award is made, and to provide matching funds as required by state statute. Proposed Project Information Project Name: HmbetupofDspttjoh Project Address or Location: Developer Name: CfbdpoJoufsgbjuiIpvtjoh Contact Information Name of Primary Project Contact): KpboCfoofuu Title: TfojpsQspkfduNbobhfs Phone Number: )762*35:.3166 Address: Tu/Qbvm 66225 E-mail kcfoofuuAcfbdpojoufsgbjui/psh Page - | METROPOLITAN COUNCIL Council Packet Page Number 35 of 181 G2, Attachment 5 Name of Grantee (egal name for contract): DjuzpgNbqmfxppe Primary Contact Name: NjdibfmB/Nbsujo Title: DjuzNbobhfs Phone Number: )762*35:.3166 E-mai: nfmjoeb/dpmfnboAnbqmfxppeno/hpw Name of Authorized Official on behalf of Grantee: NfmjoebDpmfnbo Title: DjuzNbobhfs Phone: )762*35:.3166 E-mail: nfmjoeb/dpmfnboAnbqmfxppeno/hpw Kvmz21-3134 Page - 2 | METROPOLITAN COUNCIL Council Packet Page Number 36 of 181 J1 CITY COUNCILSTAFF REPORT Meeting Date July 10, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner AGENDA ITEM: Lot Sizeand Setback Variance Resolution, 1759 Phalen Place Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Jodi Andrews (property owner) proposes removing the existing home at 1759 Phalen Place and rebuilding a new single-dwelling home. To move forward with the project, the applicant requests approval of a lot size and setback variance. Recommended Action: Motion to approve a lot size and setback variance resolution for the property located at 1759 Phalen Place, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on June 7, 2023. The initial 60-day review deadline for a decision is August 6, 2023. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. Background: Project Overview Jodi Andrews (property owner) proposes to remove the existing residential home on the property located at 1759 Phalen Place and rebuild a new residential home. The property’s size is nonconforming to current lot size ordinance standards. Council Packet Page Number 37 of 181 J1 The parcel is 4,783.71 square feet. The city’s ordinance for single-dwelling residential properties requires a minimum lot size of 10,000 square feet, a minimum width of 75 feet at the building setback line, and 100 feet of street frontage for corner lots. The property was originally platted to be this size and is considered a legal nonconforming substandard lot that can be used for a single residential dwelling. However, due to a provision in the nonconforming ordinance section related to the ownership of the lot and the adjacent lot, the applicant is required to obtain a variance. Nonconforming Lot Size Section 44 – 12 (i) (i) The city shall allow construction on nonconforming lots that do not meet the size, width, frontage, or depth requirements if the lots meet the following requirements: 1) Since becoming substandard, the lots have always been in separate ownership from abutting lands. 2) The lots were of record in the county recorder's office on the effective date of the ordinance from which this section derives. 3) There is no evidence that the lots did not meet the official controls in effect when the city approved the lots. 4) Any sewage treatment system meets the requirements of this Code. 5) The zoning regulations would permit the use. The applicant purchased the property with the intent to build a residential home on the property and presently owns the adjacent property at 1769 East Shore Drive. The applicant was unaware of the ordinance provision (44-12 (i) (1)) on separate ownership from abutting lands. Given this provision, the applicant requests a variance to the lot size standards. Front Yard Setbacks City ordinance requires a minimum front yard setback of 30 feet or in line with the predominant setback for the street. The subject property is a corner lot, so it is considered to have two front yards for setback purposes. City ordinance further allows staff to review and administratively approve, in certain instances, a different front yard setback instead of requiring the residential property owner to apply for a land use variance. Requests for a reduced front yard setback are reviewed when a building permit is applied and does not require the city council's formal variance approval. Section 44-107 (b) (b) The director of community development may allow a different setback if it would not adversely affect the drainage of surrounding properties and if any of the following conditions apply: 1) The proposed setback would not affect the privacy of adjacent homes. 2) The proposed setback would save significant natural features, as defined in section 12-248. Council Packet Page Number 38 of 181 J1 3) The proposed setback is necessary to meet city, state or federal regulations, such as the pipeline setback or noise regulations. 4) The proposed setback is necessary for energy-saving, health or safety reasons. The applicant proposes a different front yard setback, a front yard setback on the east side lot line to be 12.5 feet at the closest point, and a front yard setback on the north lot line to be 14.7 feet at the nearest point. Presently, the setback to the east lot line is 6 feet, and the setback to the north lot line is 14.4 feet. Moving the garage and driveway to the south end of the home, farther away from the street intersection (currently 6 feet setback), improves the visibility along Phalen Place and Sophia Avenue roadways. Staff is comfortable with the proposed positioning of the home. Overall the setback distances are increased, and the proposal meets the intent and conditions under section 44-107 (b). Rear Yard Setback The proposed placement of the new home requires a variance to the rear yard setback requirement. The required rear yard setback is 20% of the lot depth, in this case, 13.5 feet. A small portion of the proposed home on the northwest corner encroaches into this setback, proposed at 9.2 feet. Variance Findings State statute allows variances to be approved when the proposal is in harmony with city goals and policies outlined in the comprehensive plan and official controls and when practical difficulties exist. The practical difficulty standard outlines three factors cities must consider on a variance request: reasonableness, uniqueness, and essential character. Staff has reviewed the application and finds the request is in harmony with city goals and policies outlined in the comprehensive plan and official controls and meets the practical difficulties standard which must be applied. Staff findings are described below. 1. Reasonableness – When the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance. This is correct. While the zoning ordinance does not permit the proposal, the owner’s request is reasonable, given the provision in the city’s nonconforming ordinance section on ownership and the existing size of the lot. The owner could sell the lot, and a new owner could build on the lot without the requirement for a lot size variance. The rear yard setback variance (four feet) is reasonable, considering the existing size and angles of the platted lot. 2. Uniqueness – When the plight of the landowner is due to circumstances unique to the property not created by the landowner. This is correct. The existing circumstances are unique to this property and not created by the owner. Lots of this size are rare in Maplewood, and given that the lot was originally platted to be this size, there are unique circumstances. Council Packet Page Number 39 of 181 J1 3. Essential Character – When the variance, if granted, will not alter the essential character of the locality. This is correct. Replacing the existing residential structure on the property, which would be used for the same purpose (residential dwelling), would keep the neighborhood’s character the same. Commission and City Council Review The Planning Commission helda public hearing and reviewed the requeston June 20, 2023. Three residents spoke at the hearing. One resident stated concerns with the proposal, and two spoke in favor of the proposal. The planning commission unanimously recommended approval of the lot size and setback variance resolution. The City Council will review the application and decide on the conditional use permit on July 10, 2023. Department Comments Building – Randy Johnson, Building Official 1. The proposed building is required to meet the minimum requirements of the Minnesota State Building Code. A building permit is required prior to construction. Engineering – Jon Jarosch, Assistant City Engineer 1. All required permits must be obtained prior to construction. Environmental – Shann Finwall, Environmental Planner 1. Submit a tree preservation plan that shows the location, size, and species of all significant trees on the site. A significant tree is defined as a hardwood tree that is 6 inches in diameter or larger, a conifer tree that is 8 inches in diameter or larger, and a softwood tree that is 12 inches in diameter or larger. The tree preservation plan should show which trees are preserved and which trees will be removed. Tree replacement may be required, dependent on a tree replacement calculation outlined in the City’s tree preservation ordinance. 2. Submit a grading plan which shows the maximum amount of impervious surface does not exceed 30 percent. Alternatively, submit a stormwater management best practice, such as a rain garden, for review by the City’s engineering department to determine if the increased impervious surface is allowed per the City’s Shoreland ordinance. PublicComments Staff sent a public hearing notice and application details to the properties within 500 feet of the subject property. Two phone calls were received: One phone call from a neighbor with questions about the proposal and the ordinance requirements – this caller generally expressed that they were not in favor of the request. One voicemail from a neighbor was received – this caller voiced support for the request. One written public comment was received (provided below). Council Packet Page Number 40 of 181 J1 1.My name is Kyle Johnson and I am the homeowner of 1772 East Shore Drive. I have lived in this house for 20 years now and love the neighborhood and the community. I am writing to give my support for Jodi Andrews and the newly proposed development at 1759 Phalen Place. The property has been in need of work for years. As it was put on the market I was thrilled to hear that Jodi purchased the property. At the time, a number of investors were bidding on the home, and had intentions of turning the current duplex into a rental property. I was worried about the tenants that could potentially come in, and what that may do to the neighborhood. After speaking with her about her plans for things, I could not be more supportive. Her plans were thoughtful, with a fairly small footprint. She spoke with all of the neighbors and invited feedback. I think it will be a great addition to the neighborhood. Jodi and Burt have lived at 1768 East Shore Drive for about 5 years now. They have been fantastic neighbors. I used to live in an area that was filled with rental properties, and would get very anxious every time a new family would move into the neighborhood. I felt the same when the previous owners put the home next to mine on the market. I couldn’t be more happy with my new neighbors. They have been such a pleasure to get to know and care so much about the community here. I am full support of the new development at 1759 Phalen Place. (Kyle Johnson, 1772 East Shore Drive) Reference Information Site Description Site Size: 0.09 Surrounding Land Uses North: R1, Single Dwelling South: R1, Single Dwelling East: R1, Single Dwelling West: R1, Single Dwelling Planning Existing Land Use: Low-Density Residential Existing Zoning: R1, Single Dwelling Attachments: 1.Lot Sizeand Setback Variance Resolution 2.Overview Map 3.Future Land Use Map 4.Zoning Map 5.Applicant’s Narrative and Project Overview 6.Site Survey 7.Draft Planning Commission Meeting Minutes, dated June 20, 2023 Council Packet Page Number 41 of 181 J1, Attachment 1 LOT SIZE AND SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jodi Andrews (property owner) has requested a variance to the required minimum lot size standards and rear yard setback requirement to construct a residential dwelling on the existing property at 1759 Phalen Place. 1.02 A variance is requested to allow a lot area of 4,783.71 square feet and lot widths of 48.66 feet and 86.78 feet. 1.03 A variance is requested to allow a rear yard setback of 9.2 feet. 1.04 The property located at 1759 Phalen Place is legally described as: PIN: 162922430041 Lot 18 and 19, Block 3, Kavanagh & Dawson's Addition to Lakeside Park, Ramsey County, Minnesota, except that part lying Westerly of the following described line: Commencing at a point on the North line of Lot 19, 110 feet East of the Northwest corner of said Lot 19; thence Southerly to a point on Southerly line of Lot 18, 65 feet Northeasterly of Southwesterly corner of said Lot 18. Section 2. Standards. 2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01 The lot size and rear yard setback variance request meet the required standards for a variance. Staff finds: 1. That the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; 2. That the proposed use is reasonable; and 3. That the variance will not alter the essential character of the locality; and 4. That the need for a variance is in harmony with the general purposes and intent of this ordinance; and 5. That the variance is consistent with the comprehensive plan. Section 4. City Review Process Council Packet Page Number 42 of 181 J1, Attachment 1 4.01 The City conducted the following review when considering the variance requests. 1.On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval of the application is based on the findings outlined in section 3 of this resolution and is subject to the following conditions of approval: 1.The proposed construction will meet all local, regional, and state requirements. 2.The property owner will submit a tree preservation plan to the environmental planner. 3.The property owner will submit a grading plan to the assistant city engineer and work with the environmental planner, as required, to incorporate stormwater management best practices. 4.The property owner shall submit a building permit for the new home to be reviewed by the city before construction. __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 43 of 181 Attachment 2 Council Packet Page Number 44 of 181 Attachment 3 Council Packet Page Number 45 of 181 Attachment 4 Council Packet Page Number 46 of 181 Attachment 5 May 25, 2023 City of Maplewood Planning Commissioners & City Council Members 1830 County Road B East Maplewood, Mn 55109 – Seeking Two Lot Variances as Non- 1.Lot Size 2.Area Variance partners since 2002, co-. opportunity to – -- -, as Background – for my family. ; and our family lived Swimming, Winter Carnival – -- In 201one-story located . Wroom! ome was jointly by Burton Beavers and me, as older disabled my , and learning walking Year 2021 -- Fast forward to 2021 Place was for sale, located directly next to Again, Burton and I knew, -- . plan was always to tear down -story duplex and build a new one-story, single-family . Please note, we were Year 2021 to 2023 -- s a result, we -story duplex and make-way for a modest one-story single-. Council Packet Page Number 47 of 181 Attachment 5 Reasonableness--Proposal: Year 2023 – -& BuildNew -Story – -smallest lot in Maplewood, --backs – “” Simplifying lifeProposing to build a modest, -story, single-familyan - one-car garage, and no basement. – Less Impervious Surface -- a. b.ne-story, 31.2 – Tree Replacementpartnering , to replace two trees make way Street Signage – -End Signa dead-end street sign w Nearby nearby at our , below are June 5 – June 12 -an appointment Document NamePDFDocument Embed Package Variance Appeals or Place, Variance 1. Special Agreement2. Place –Lot Survey 05-09-23 1759 Phalen Place - Lot Survey - 05-09-23. Proposed Site Plan 1759 Phalen Place - 2. EXHIBIT - 05-15-23.pd – Jodi Andrewsand Burton Beavers Maplewood, MN 55109 Council Packet Page Number 48 of 181 Attachment 5 Council Packet Page Number 49 of 181 Attachment 5 Council Packet Page Number 50 of 181 Attachment 6 Council Packet Page Number 51 of 181 Attachment 7 DRAFT MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E.PUBLIC HEARING 3.Lot Size and Setback Variance Resolution, 1759 Phalen Place Elizabeth Hammond, Planner presented the Lot Size and Setback Variance Resolution, 1759 Phalen Place, and answered questions from the Commission. Jodi Andrews, property owner, addressed the commission and answered questions. Chairperson Arbuckle opened the public hearing. The following individuals addressed the commission regarding the project: Nora Slawik, 1756 East Shore Dr N Kim Schmidt, 1800 Phalen Place Douglas Watnemo 1777 Phalen Place Chairperson Arbuckle closed the public hearing. Commissioner Ige moved to approve a lot size and rear yard setback variance resolution for the property located at 1759 Phalen Place, subject to certain conditions of approval. VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jodi Andrews (property owner) has requested a variance to the required minimum lot size standards and rear yard setback requirement to construct a residential dwelling on the existing property at 1759 Phalen Place. 1.02 A variance is requested to allow a lot area of 4,783.71 square feet and lot widths of 48.66 feet and 86.78 feet. 1.03 A variance is requested to allow a rear yard setback of 9.2 feet. 1.04 The property located at 1759 Phalen Place is legally described as: PIN: 162922430041 Lot 18 and 19, Block 3, Kavanagh & Dawson's Addition to Lakeside Park, Ramsey County, Minnesota, except that part lying Westerly of the following described line: Commencing at a point on the North line of Lot 19, 110 feet East of the Northwest corner of said Lot 19; thence Southerly to a point on Southerly line of Lot 18, 65 feet Northeasterly of Southwesterly corner of said Lot 18. Section 2. Standards. June 20, 2023 1 Planning Commission Meeting Minutes Council Packet Page Number 52 of 181 Attachment 7 2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01 The lot size and rear yard setback variance request meet the required standards for a variance. Staff finds: 1.That the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; 2.That the proposed use is reasonable; and 3.That the variance will not alter the essential character of the locality; and 4.That the need for a variance is in harmony with the general purposes and intent of this ordinance; and 5.That the variance is consistent with the comprehensive plan. Section 4. City Review Process 4.01 The City conducted the following review when considering the variance requests. 1.On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval of the application is based on the findings outlined in section 3 of this resolution and is subject to the following conditions of approval: 1.The proposed construction will meet all local, regional, and state requirements. 2.The property owner will submit a tree preservation plan to the environmental planner. 3.The property owner will submit a grading plan to the assistant city engineer and work with the environmental planner, if necessary, to incorporate stormwater management best practices. 4.The property owner shall submit a building permit for the new home to be reviewed by the city prior to construction. Seconded by Commissioner Oszman Ayes – All The motion passed. June 20, 2023 2 Planning Commission Meeting Minutes Council Packet Page Number 53 of 181 Attachment 7 This item will go to the city council on July 10, 2023. June 20, 2023 3 Planning Commission Meeting Minutes Council Packet Page Number 54 of 181 For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment n e l a h P 9 5 7 1 , e c n e a i c 0.09 AcresLot Size and Setback Variance r a ¤¤ l a Jodi Andrews (property owner) is proposing removing the existing home at 1759 Phalen Place and rebuilding a new single-dwelling homeRequesting approval for: VP ¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment n e l a h P 9 5 7 1 , e c n e The proposal meets this intent a i c ¤ r a Site is guided for low density residential Land use supports densities of 2.6 to 6.0 units per acre in this land use category, allowing for attached and detached single-family homes, detached town houses and two-family homes l a ¤¤ VP For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment n e l a h P 9 5 7 1 , e c n e a i parcel is 4,783.71 square feet c r ¤ a l a Site is zoned R1, Single Dwelling Residential Ïpermitted useThe propertyÔs size is nonconforming to current lot size ordinance standards VP¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 5 7 1 , e c n a i r a The cityÔs ordinance for single-dwelling residential properties requires a minimum lot size of 10,000 square feet, a minimum width of 75 feet at the building setback line and 100 feet of street frontage for corner lotsThe property was originally platted to be this size and is considered a legal nonconforming substandard lot that can be used for a single residential dwellingProvision in the nonconforming ordinance section related to the ownership of the lot and the adjacent lot, the applicant is required to obtain a variance V¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e that do not meet the size, width, frontage, or c official controls in effect when the city approved the a l P n e l a nonconforming lots h P 9 5 7 1 , e c n a i r Since becoming substandard, the lots have always been in separate ownership from abutting lands.The lots were of record in the county recorder's office on the effective date of the ordinance from which this section derives.There is no evidence that the lots did not meet the lots.Any sewage treatment system meets the requirements of this Code.The zoning regulations would permit the use. a V Section 44 Ï12 (i) (i) The city shall allow construction on depth requirements if the lots meet the following requirements:¤¤¤¤¤The applicant purchased the property with the intent to build a residential home on the property and presently owns the adjacent property at 1769 East Shore Drive. The applicant was unaware of the ordinance provision (44-12 (i) (1)) on separate ownership from abutting lands. Given this provision, the applicant requests a variance to the lot size standards. For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 5 7 1 , e c n a i r A small portion of the proposed home on the northwest corner a The proposed placement of the new home requires a variance to the rear yard setback requirementThe required rear yard setback is 20% of the lot depth, in this case, 13.5 feetencroaches into this setback, proposed at 9.2 feet V Rear Yard Setback¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 5 7 1 , e c n a i r a V For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment 9 5 e 7 c 1 a l , P e c n n , minimum front e al i a r h a VP Front Yard yard setback of 30 feet or in line with the predominant setback for the streetThe subject property is a corner lot, so it is considered to have two front yards for setback purposes ¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment 9 5 e 7 c 1 a l , P e approve (no c n n e al i a r h a VP would not affect the privacy of adjacent homeswould save significant natural featuresis necessary to meet city, state or federal regulationsis for energy-saving, health or safety reasons Code allows staff to review and administratively variance required) a different front yard setback if any of the following apply: (the proposed setback) ¤¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c of the home, farther away from the street a l P n e l a h P 9 5 7 1 , e c n a i r a V The applicant proposes a different front yard setback, a front yard setback on the east side lot line to be 12.5 feet at the closest point, and a front yard setback on the north lot line to be 14.7 feet at the nearest pointPresently, the setback to the east lot line is 6 feet, and the setback to the north lot line is 14.4 feetMoving the garage and driveway to the south end intersection (currently 6 feet setback), improves the visibility along Phalen Place and Sophia Avenue roadwaysStaff is comfortable with the proposed positioning of the home Ïoverall the setback distances are increased, and the proposal meets the intent and conditions under section 44-107 (b) ¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 5 7 1 , e c n a i r a Lot Size and Rear Yard SetbackVariance Requests: State statute allows variances to be approved when the proposal is in harmony with city goals and policies outlined in the comprehensive plan and official controls and when practical difficulties existThe practical difficulty standard outlines three factors cities must consider on a variance request: reasonableness, uniqueness, and essential character Staff has reviewed the application and finds the request is in harmony with city goals and policies outlined in the comprehensive plan and official controls and meets the practical difficulties standard which must be applied V ¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 5 ÏWhen the property owner proposes to use the 7 1 , e c n a i r a Reasonableness property in a reasonable manner not permitted by the zoning ordinanceThe ownerÔs request is reasonable, given the provision in the cityÔs nonconforming ordinance section on ownership and the existing size of the lotThe owner could sell the lot, and a new owner could build on the lot without the requirement for a lot size variance The rear yard setback variance (four feet) is reasonable, considering the existing size and angles of the platted lot V¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 5 7 1 , ÏWhen the plight of the landowner is due to e c n a i r a Uniqueness circumstances unique to the property not created by the landownerThe existing circumstances are unique to this property and not created by the ownerLots of this size are rare in Maplewood, and given that the lot was originally platted to be this size, there are unique circumstances V¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l a h P 9 ÏWhen the variance, if granted, will not alter the 5 7 1 , e c n a i r a Essential Character essential character of the locality. Replacing the existing residential structure on the property, which would be used for the same purpose (residential dwelling), would keep the neighborhoodÔs character the same. V¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment e c a l P n e l t a n h e P m 9 5 m 7 o 1 C , e c i c l n b a u i Two phone calls were received: One call from a neighbor with questions about the proposal and the ordinance requirements Ïthis caller generally expressed that they were not in favor of the request, and one voicemail from a neighbor Ïthis caller voiced support for the requestOne written public comment was received (provided in staff report)Three residents spoke at the hearing ÏOne resident stated concerns with the proposal, and two spoke in favor of the proposal r P ¤¤¤ a Staff surveyed surrounding properties and sent a public hearing notice to properties within 500 feet - V¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment ) l a v o r f p f p a A t d S e d / n e w m e i m o v c e e R R ( e l i c c a l n P u o n e C l a d n h n o P i a t 9 a n 5 d o i 7 n s 1 se , i e m m c n m m a o i o c r C e a Planning Commission, June 20, 2023 City Council, July 10, 2023 Environmental Review (Submit tree preservation plan and grading plan)Staff recommends approval V-R ¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J1, Additional Attachment f f a t S / w e i v e R e l i c c a l n P u o n e C l a d n h n o P i a : t n 9 a n o i 5 t d o c i 7 n A s 1 se d , i e e m d m c n e n m m a m o i o c r m C o e a c V-R e RMotion to approve a lot size and setback variance resolution for the property located at 1759 Phalen Place, subject to certain conditions of approval. J2 CITY COUNCILSTAFF REPORT Meeting Date July 10, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner M-Health Fairview/St. John’s Hospital, 1575 Beam Avenue East AGENDA ITEM: a. Conditional Use Permit Amendment Resolution b.Design Review Resolution Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: M-Health Fairview proposes a 7,000-square-foot addition to the existing St. John’s Hospital campus. The 16-bed medical observation unit would provide immediate patient care capacity due to increased patient volumes. To proceed with this project, the applicant requests approval for a conditional use permit amendment and design review. Recommended Action: a. Motion to approve a resolution for a conditional use permit amendment, approving a 7,000- square-foot addition to the existing St. John’s Hospital campus at 1575 Beam Avenue, subject to conditions of approval. b. Motion to approve a design review resolution, approving a 7,000-square-foot addition to the existing St. John’s Hospital campus at 1575 Beam Avenue, subject to conditions of approval. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on June 7, 2023. The initial 60-day review deadline for a decision is August 6, 2023. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. Council Packet Page Number 55 of 181 J2 Background: The applicant proposes a 7,000-square-foot addition to the existing St. John’s Hospital campus. The project aims to provide immediate patient care capacity due to increased patient volumes. The proposed medical observation unit will have 16 new private patient care spaces and patient and staff support spaces. Conditional Use Permit Amendment/Previous Actions The property has an existing Conditional Use Permit, and any expansion or changes on the site requires an amendment. The proposed project meets the city’s standards for a conditional use permit. May 20, 1982: Approved the original CUP. May 12, 1997: Approved a 25-foot front setback variance for the parking ramp. Approved a 10-foot parking lot setback variance from Hazelwood Street Approved a CUP revision. Approved site and building design plans. November 10, 1997: Approved the proposal for the stand-alone medical building north of the hospital. November 23, 1998: Vacated the former St. John’s Boulevard right-of-way that was not in the location of the eventual road placement. September 22, 2008: Approved CUP amendment and vacations related to an expansion project. January 25, 2021: Approved a 21,000 sq. ft. vertical building expansion at Saint John’s Hospital. Design Review Site Plan The proposed project would not change the existing site access. The new building addition would be accessed from the current parking lot to the east and the adjacent southwest building. The single-level addition is not directly attached to the adjoining building foundation but will have an enclosed at-grade connection. Building Elevations and Screening The proposal includes high-quality and attractive building materials to complement the existing buildings and the overall site. The materials include cedar architectural wall panels with staggered seams in vintage wood espresso color and black aluminum framed insulated window frames with insulated glazing. The building is one level and 12.8 feet in height. A 365-square-foot mechanical system yard is on the south side of the addition. This area is screened with a 10-foot fence with cedar wood slats fastened to steel posts. The horizontal slats are wood, stained to match the building, and installed on alternating sides of the posts to provide airflow to the mechanical equipment. The slats are aligned so there aren’t visible openings, and the screening is effectively 100% opaque. Council Packet Page Number 56 of 181 J2 Parking The hospital campus has 1,252 parking spaces and is required to maintain the parking onsite as a condition of the CUP in place currently. Parking capacity on the property will remain the same for this project. Given how this proposed building is intended to be used, staff does not expect a significant increase in parking demand to be generated due to this project or a need to require additional stalls. Landscaping and Tree Plans Tree removal and replacement and landscaping are proposed with the project. Before a grading or building permit can be issued, the plans must be updated to achieve the requirements of the tree replacement ordinance – planting additional trees or paying into the city’s tree fund. The applicant must incorporate the landscape recommendations outlined in the attached environmental report and work with the City’s Natural Resources Coordinator to ensure that the species planted are native where possible and climate-resilient. Lighting The applicant submitted a photometric plan as part of its application showing that code requirements are achieved. Department Comments Engineering Please see Jon Jarosch’s engineering report, dated June 9, 2023, attached to this report. Environmental Please see Shann Finwall’s environmental report, dated June 13, 2023, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Building Code. Board and Commission Review Community Design Review Board June 20, 2023: The community design review board reviewed this project and unanimously recommended approval of the resolution. Planning Commission June 20, 2023: The planning commission reviewed this project and held a public hearing. The commission unanimously recommended approval of the resolution. City Council July 10, 2023: The city council will review the project and make the final decision on the conditional use permit amendment and design review resolution. Council Packet Page Number 57 of 181 J2 Citizen Comments Staff surveyed the surrounding property owners within 500 feet of the proposed site. Staff did not receive any comments. Reference Information Site Description Project Area: 28 acres Land Use: Hospital Campus Surrounding Land Uses North: Surface Parking and Heritage Square/ Legacy Village East: Medical Office Buildings and Birch Run Commercial Center South: Professional/Medical Offices West: Convenience Store, Professional/Medical Offices Planning Existing Land Use: Employment Existing Zoning: Business Commercial Attachments: 1.Conditional Use Permit Amendment Resolution 2.Design Review Resolution 3.Overview Map 4.2040 Future Land Use Map 5.Zoning Map 6.Applicant’s Narrative 7.Site Plan 8.Landscape Plan 9.Building Elevations 10.Engineering Report, dated June 9, 2023 11.Environmental Report, dated June 13, 2023 12.Draft Community Design Review Board Meeting Minutes, dated June 20, 2023 13.Draft Planning Commission Meeting Minutes, dated June 20, 2023 14.Applicant’s Plans (separate attachment) Council Packet Page Number 58 of 181 J2, Attachment 1 CONDITIONAL USE PERMITAMENDMENTRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 M-Health Fairview has requested approval of a conditional use permit amendment. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment, or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. Council Packet Page Number 59 of 181 J2, Attachment 1 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit amendment request. 1.On June 20, 2023, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.All construction shall follow the approved plans, date-stamped June 2, 2023. The planning staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.The property owner shall maintain at least 1,252 parking spaces on the hospital campus. Parking spaces shall be at least 9.5 feet wide; employee parking may be 9 feet wide. __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 60 of 181 J2, Attachment 2 DESIGN REVIEWRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 M-Health Fairview has requested design review approval. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Review Process and Council Action. 3.01 On June 20, 2023, the community design review board held a public meeting and reviewed this request. Staff sent notice to surrounding property owners. The Council Packet Page Number 61 of 181 J2, Attachment 2 applicant was provided the opportunity to present information. The board approved the project plans. 3.02 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped June 2, 2023. Approval is subject to the applicant doing the following: 1.Obtain a conditional use permit amendment from the city council for this project. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All requirements of the fire marshal, city engineer, and building official must be met. 4.Satisfy the requirements outlined in the engineering review authored by Jon Jarosch, dated June 9, 2023. 5.Satisfy the requirements outlined in the environmental review authored by Shann Finwall, dated June 13, 2023. 6.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7.All work shall follow the approved plans. The director of community development may approve minor changes. 8.All rooftop vents and site mechanical equipment shall be screened on all sides. __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 62 of 181 Attachment 3 Council Packet Page Number 63 of 181 Attachment 4 Council Packet Page Number 64 of 181 Attachment 5 Council Packet Page Number 65 of 181 Attachment 6 Council Packet Page Number 66 of 181 Attachment 7 Council Packet Page Number 67 of 181 ttachment 8 Council Packet Page Number 68 of 181 Attachment 9 Council Packet Page Number 69 of 181 Attachment 9 Council Packet Page Number 70 of 181 Attachment 10 Engineering Plan Review PROJECT: Saint John’s Hospital Addition 1575 Beam Avenue PROJECT NO: 23-13 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 6-9-2023 PLAN SET: Civil plans dated 5-5-2023 REPORTS: None The applicant is seeking city approval to construct a 7,000 square-foot addition to the existing Saint John’s Hospital building along with associated site amenities. The applicant is requesting a review of the current design. The amount of disturbance on this site is greater than ½ acre and the amount of new impervious surfacing exceeds 5,000 square feet. As such, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents and calculations for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)A stormwater management plan shall be submitted, including hydraulic calculations, to depict how the project is meeting the City’s stormwater management standards. 2)A storm water maintenance agreement shall be prepared and signed by the owner for the proposed storm sewer system and best management practices utilized to meet the City’s stormwater standards. The Owner shall submit a signed copy of the storm-water maintenance agreement to the City. 3)Geotechnical information (soil borings) shall be provided to support infiltration rates utilized in the stormwater design. 4)Emergency overflow locations, for the low-points around the proposed addition, shall be identified on the plans. These overflows shall be properly stabilized to prevent erosion during an overflow event. The finished floor elevation shall be set a minimum of 1-foot above the emergency overflow elevation. Council Packet Page Number 71 of 181 Attachment 10 5)The 100-year high-water level (HWL) shall be identified for the low-points surrounding the proposed addition. The finished floor elevation shall be set a minimum of 2-feet above the 100-year HWL. Grading and Erosion Control 6)All slopes shall be 3H:1V or flatter. 7)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent access drives and parking areas that could potentially receive construction related sediment or debris. 8)Adjacent drives and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 9)All pedestrian facilities shall be ADA compliant. 10)The total grading volume (cut/fill) shall be noted on the plans. 11)A copy of the project SWPPP shall be submitted prior to the issuance of a grading permit. 12)A structural design and building permit will be required for the retaining wall shown along the east-side of the proposed addition. Sanitary Sewer and Water Service 13)The applicant shall be responsible for paying any SAC or WAC charges related to the improvements proposed with this project. A SAC determination is required. 14)All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. 15)All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. Other 16)The plans shall be signed by a civil engineer licensed in the state of Minnesota. 17)The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment (sod, seed, etc.), aggregate base, and paving. Council Packet Page Number 72 of 181 Attachment 10 Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 18)Grading and erosion control permit 19)Storm Sewer Permit 20)Sanitary Sewer Permit -END COMMENTS - Council Packet Page Number 73 of 181 Attachment 11 Environmental Review Project: University Health Fairview (St. John’s Hospital) Medical Observation Unit Location: 1575 Beam Avenue Date of Plans: Tree Inventory (May 5, 2023) Site Demolition Plan, Tree Replacement Plan, Landscaping Plan (May 23, 2023) Date of Review: June 13, 2023 Reviewer: Shann Finwall, Environmental Planner 651-249-2304, shann.finwall@maplewoodmn.gov Project Background: The applicant is proposing a 7,000 square feet, 16-bed medical observation unit addition to the existing University Health Fairview (St. John’s Hospital) campus. Impacts for the addition will expand over two of the legal parcels on the campus. Tree removal and replacement is proposed with the addition. The applicants must comply with the City’s tree ordinance and landscape policies. Trees 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree of the following size: hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species that is 28 inches in diameter or greater. c.Tree Replacement: If greater than 20 percent of significant trees are removed, tree replacement is based on a calculation of significant trees located on the site and significant trees removed. Credits are given for all specimen trees that are preserved. If less than 20 percent of significant trees are removed, tree replacement is based on a calculation of one 2-caliper inch replacement tree per significant tree removed. d.Tree Replacement: The tree standards require that as many replacement trees be planted on the site as possible. An applicant can pay into the City’s tree fund at a rate of $60 per caliper inch for trees that cannot be planted on site. The City uses the tree fund to manage trees in parks and within the right-of-way. 2.Tree Impacts: a.Parcel 1: The tree plan identifies 2,505 caliper inches of significant trees on Parcel 1. The applicants propose to remove 21 significant trees, equaling 245.5 caliper inches. This is less than 20 percent of the overall significant trees on this parcel. Council Packet Page Number 74 of 181 Attachment 11 b.Parcel 2: The tree plan identifies 103 caliper inches of significant trees on Parcel 2.The applicants propose to remove three significant trees, equaling 26 caliper inches. This is greater than 20 percent of the overall significant trees on this parcel. 3.Tree Replacement Requirements: a.Parcel 1: If less than 20 percent of the significant trees are removed, the City’s tree preservation ordinance requires the applicant replace one 2-caliper inch tree for each significant tree removed. In this case, 21 new trees are required. b.Parcel 2: If greater than 20 percent of the significant trees are removed, the City’s tree preservation ordinance requires the applicant replace trees based on the tree calculation. The tree calculation reviews the overall number of trees on the parcel versus the number removed. In this case, 1.86 caliper inches are required (1 – 2 caliper inch tree). 3.Tree Replacement: The landscape plan shows 11 new trees, equaling 22 caliper inches. This is 11 trees less than required by the City’s tree preservation ordinance. 4.Tree Recommendations: a.Prior to issuance of a grading permit, the applicant must submit the following: 1)Landscape Plan and/or Tree Fund Payment: Revised landscape plan showing the addition of 11 2-caliper inch trees. The applicant should attempt to plant as many replacement trees on one of the two parcels as possible. If not all required replacement trees can be planted on one of the two parcels, the applicant can pay into the City’s tree fund at a rate of $60 per caliper inch. 2)Tree Protection: Tree protection plan showing how trees to be preserved near grading work will be protected per the City’s Tree Standards. 3)Escrow: Tree escrow in the amount of $60 per caliper inch of trees to be replaced on the site. The escrow will be released once the trees are planted with a one-year warranty. Overall Landscaping Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. Landscaping Recommendation: Prior to issuance of a grading permit, the applicant must work with the City’s Natural Resources Coordinator to ensure no species planted on the site are invasive, that species planted are native where possible and climate resilient. Council Packet Page Number 75 of 181 Attachment 1 DRAFT MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 1.Design Review Resolution, M-Health Fairview-St. John’s, 1575 Beam Avenue East Elizabeth Hammond, Planner, presented the Design Review Resolution, M-Health Fairview-St. John’s, 1575 Beam Avenue East, and answered questions from the Board. Danielle Gathje, M-Health Fairview, addressed the board and answered questions. Kyle Weisman, HGA, addressed the board and answered questions. Boardmember Oszman moved approve a resolution for design review, approving a 7,000 square foot addition to the existing St. John’s Hospital campus to be constructed at 1575 Beam Avenue, subject to conditions of approval. DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 M-Health Fairview has requested design review approval. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014– The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: June 20, 2023 1 Community Design Review Board Meeting Minutes Council Packet Page Number 76 of 181 Attachment 1 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Review Process and Council Action. 3.01 On June 20, 2023, the community design review board held a public meeting and reviewed this request. Staff sent notice to surrounding property owners. The applicant was provided the opportunity to present information. The board approved the project plans. 3.02 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped June 2, 2023. Approval is subject to the applicant doing the following: 1.Obtain a conditional use permit amendment from the city council for this project. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All requirements of the fire marshal, city engineer, and building official must be met. 4.Satisfy the requirements outlined in the engineering review authored by Jon Jarosch, dated June 9, 2023. 5.Satisfy the requirements outlined in the environmental review authored by Shann Finwall, dated June 13, 2023. 6.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7.All work shall follow the approved plans. The director of community development may approve minor changes. 8.All rooftop vents and site mechanical equipment shall be screened on all sides. Seconded by Chairperson Kempe Ayes – All The motion passed. June 20, 2023 2 Community Design Review Board Meeting Minutes Council Packet Page Number 77 of 181 Attachment 1 DRAFT MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E.PUBLIC HEARING 2.Conditional Use Permit Amendment Resolution, M-Health Fairview/St. John’s, 1575 Beam Avenue East Elizabeth Hammond, Planner presented the Conditional Use Permit Amendment Resolution, M- Health Fairview/St. John’s, 1575 Beam Avenue East, and answered questions from the Commission. Danielle Gathje, M-Health Fairview, addressed the commission and answered questions. Chairperson Arbuckle opened the public hearing. There were no speakers on this item. Chairperson Arbuckle closed the public hearing. Commissioner Yang moved to approve a resolution for a conditional use permit amendment, approving a 7,000-square-foot addition to the existing St. John’s Hospital campus to be constructed at 1575 Beam Avenue, subject to conditions of approval. CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 M-Health Fairview has requested approval of a conditional use permit amendment. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. June 20, 2023 1 Planning Commission Meeting Minutes Council Packet Page Number 78 of 181 Attachment 1 Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment, or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit amendment request. 1.On June 20, 2023, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. The planning commission recommended that the city council approve this resolution. Section 5. City Council June 20, 2023 2 Planning Commission Meeting Minutes Council Packet Page Number 79 of 181 Attachment 1 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.All construction shall follow the approved plans, date-stamped June 2, 2023. The planning staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.The property owner shall maintain at least 1,252 parking spaces on the hospital campus. Parking spaces shall be at least 9.5 feet wide; employee parking may be 9 feet wide. Seconded by Commissioner Dahm Ayes – All The motion passed. This item will go to the city council on July 10, 2023. June 20, 2023 3 Planning Commission Meeting Minutes Council Packet Page Number 80 of 181 For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment 5 7 5 1 , w e i v r e i u a F n e h v t l A a e m 16-bed medical observation unit to provide immediate patient care capacity due to increased patient volumes 28 AcresConditional Use Permit Amendment Design Review H a ¤¤¤¤ - e M-Health Fairview is proposing a 7,000 sq. ft. addition to the existing St. JohnÔs Hospital campusRequesting approval for: MB¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment 5 7 5 1 , w e i v r e i u a F n e h v t l A a e m The proposal meets this intent H ¤ a - Site is guided for Employment Ïemphasis on job retention and creation, near frequent and reliable transitLand use supports manufacturing and industrial areas, higher-intensity office, clinical, and business uses e ¤¤ MB For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment 5 7 5 1 , w e i v r e i u a F n e h v t l A a e m H a - e Site is zoned Business Commercial Ïpermitted useExisting CUP for the hospital Ïamendment required for expansion or site changes and to include the proposed project details MB¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u n e v A m a e B 5 7 5 1 , w e i v r i a F h t l a e The addition is not directly attached to the adjoining building foundation but will have an enclosed at-grade connectionSetbacks are achieved Existing site access remains Ïfrom the current parking lot to the east and the adjacent southwest buildingThe campus has 1,252 parking spaces and required to maintain the parking onsite as a condition of the CUP ÏParking capacity on the property will remain the same for this project H ¤¤¤¤ - The 7,000 sq. ft. single-level building addition is located within the interior of the site M¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u n e v A m a e B 5 7 5 1 , w e i v r i a F h t l a e H - M For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u n e v A m a e B 5 7 5 1 , w e i v r i a F h t l a e H - M For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment 5 7 5 1 , w e i v r e i u a F n e h v t l A a e m H Cedar architectural wall panels with staggered seams in vintage wood espresso colorBlack aluminum framed insulated window frames with insulated glazingThe building is one level and 12.8 feet in height a - ¤¤¤ e The proposed building will be constructed with high-quality and attractive building materials to complement the existing buildings and the overall site MB ¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u n e v A m a e B 5 7 5 1 , w e i v r i a F h t l a e H - M For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u n e v A m a e B 5 7 5 1 , w e i v r i a F h t l a e H - 365-square-foot mechanical system yard on the south side of the additionScreened with a 10-foot fence, cedar wood slats fastened to steel posts Ïslats are wood, stained to match the building, and installed on alternating sides of the posts to provide airflow to the mechanical equipmentThe slats are aligned so there arenÔt visible openings, and the screening is effectively 100% opaque M ¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u n e v A m a e B 5 7 5 1 , w e i v r i a F h t l a e H Removing 21 trees, proposed 11 new treesPlans must be updated Ïplanting additional trees or paying into the cityÔs tree fund - ¤¤ Tree removal, replacement, and landscaping are proposed with the project M ¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment e u t n n e e v m A m m o a C e B c i l 5 b 7 u 5 P 1 , d w n e i a v r w i e a i F v e h t R l f a f e a t No comments received H S ¤ - Staff surveyed surrounding properties and sent a public hearing notice to properties within 500 feetEngineering report, dated June 9, 2023Environmental report, dated June 13, 2023 - M¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment ) l a v o r f p f p a A t e d S e u d / n n e e ) l w v m a e v A i m o o r v c p e e m p R R a A ( l e d i e B c d n n 5 e u 7 m o 5 m 1 C o , c e d w n R ( n e o i i a t v r a n i d o a i F n s se i h t l m m a m e m o o H c - C e CDRB, June 20, 2023 Planning Commission, June 20, 2023 City Council, July 10, 2023 Staff recommends approval M-R ¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J2, Additional Attachment at existing f 7,000 f to a the a t e campus to S u permit / n subject e use w v approving e Hospital A i addition approval. s v of e m Avenue, foot R a WƚŷƓ͸ l e i conditional St. B c resolution, a Beam n 5 square for u 7 conditions o 1575 5 to review 1 existing C at , 7,000 d a w the n n e o i designto resolution i a subject t v a a campus r a n i d o a i F n s approval. approving se addition Action: Avenue, i h of approveapprove t Hospital l m m to to a foot m e Beam m o o H WƚŷƓ͸ƭ c - C e amendment,St.conditionssquare1575 M-R b.Motion Recommendeda.Motion J3 CITY COUNCILSTAFF REPORT Meeting Date July 10, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Danette Parr, Community Development Director Kline Nissan Additions, 3090 Maplewood Drive North AGENDA ITEM: a. Conditional Use Permit Amendment Resolution b. Design Review Resolution Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Kline Nissan is proposing two building additions: one to its service area and one to its parts department. The work on the building’s south side will alter the curb line and add impervious surface, but will still comply with setback requirements in relation to the wetland south of the site. Kline Nissan needs city approval of a conditional use permit amendment and design review to proceed with the project. Recommended Action: a. Motion to approve a resolution for a conditional use permit amendment approving two building additions to be constructed at 3090 Maplewood Drive North. b. Motion to approve a resolution for design review approving two building additions to be constructed at 3090 Maplewood Drive North. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on June 1, 2023. The initial 60-day review deadline for a decision is July 31, 2023. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Council Packet Page Number 81 of 181 J3 Background: Conditional Use Permit Amendment Article II, Section 44-637 of the city code requires a conditional use permit to construct and operate a motor vehicle maintenance garage in a light manufacturing (M-1) district. In 2002, the city council approved a CUP allowing a motor vehicle maintenance garage. The proposed building additions for the service and parts departments of the dealership will be built over existing hard surface and will blend in well with the existing building. There are no residential areas nearby that are directly affected by any noise generated by the dealership. The south side addition will require an expansion of the parking lot, bringing the curb line closer to the wetland to the south of the site. A variance was approved in 2002 to allow the Kline Nissan development to come within 50 feet of the wetland on the north and 25 feet on the south. The applicant’s proposed site plan meets the wetland setback requirements, and the project must continue to comply with the variance’s 2002 conditions. City staff received one comment from the property owner to the east of the project site regarding employees of Kline Nissan parking along County Road D Court at times. County Road D Court is a public street, and parking is permitted. The planning commission was given the option to add a condition to the conditional use permit to prohibit parking along this street but declined to do so. The planning commission did not feel the parking was causing problems with the function of the street. Staff told the concerned property owner that if he sees the road being blocked by parking, he should contact the city immediately. Design Review Building Elevations The building additions are oriented towards the rear and will be constructed with rock-faced CMU blocks and painted to match the existing building. No changes are proposed to the front elevation of the building, which was constructed with better architectural finishes. No changes are proposed to the site’s photometric and landscaping plans. Department Comments Engineering Please see Jon Jarosch’s engineering report, dated May 22, 2023, attached to this report. Environmental Please see Shann Finwall’s environmental report, dated June 8, 2023, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Building Code. Council Packet Page Number 82 of 181 J3 Board and Commission Review Community Design Review Board June 20, 2023: The community design review board (CDRB) reviewed this project and recommended approval of this project. Planning Commission June 20, 2023: The planning commission held a public hearing and recommended approval of this project. No one spoke during the public hearing. Citizen Comments Staff sent public hearing notices to the 17 surrounding property owners within 500 feet of the proposed site and invited property owners to share their opinions about this proposal. Staff received the following comment. 1. Lemke Dental Properties has no issue with permit for addition to the building on North side and East side. My concern is parking. When I bought my building I needed to make sure I had enough room for all employees to park on our properties. My concern more cars are parking in front of our building and am concerned with these additions the FedEx , Ups and fire trucks not able to get through the road especially in the winter time. I know the street is public parking but the same time he should also have adequate parking for his employees. This was a big issue when I bought my building or is this no longer a concern? Like I say it seems like Kline Nissan keeps building on where will all the employees park? (Dennis F Lemke, 1420 E County Road D Court) Reference Information Site Description Project Area: 4.69 acres Existing Land Use: Auto Car Sales and Services Surrounding Land Uses North: Undeveloped land East: Manage A Wetland Buffer South: Manage A Wetland Buffer West: Highway 61 Planning Existing Land Use: Commercial Existing Zoning: M1 – Light Manufacturing Previous Approvals On May 28, 2002, the city council approved a conditional use permit (CUP) resolution allowing a motor vehicle maintenance garage to be operated by Kline Nissan at this site. Council Packet Page Number 83 of 181 J3 On June 24, 2002, the city council approved a wetland buffer variance ranging from a 50-foot-wide buffer on the northeast side of the property to a 75-foot-wide buffer on the south and southeast sides of the site. November 13, 2017: The city council approved a CUP and design review for a 2,666-square-foot addition to the existing building. The addition was for a car wash and two detail bays. Attachments: 1.Conditional Use Permit Resolution 2.Design Review Resolution 3.Overview Map 4.2040 Future Land Use Map 5.Zoning Map 6.Wetland Map 7.Applicant’s Narrative 8.Site Plan 9.Building Elevation 10.Engineering Report, dated May 22, 2023 11.Environmental Report, dated June 8, 2023 12.Draft Community Design Review Board Minutes, dated June 20, 2023 13.Draft Planning Commission Minutes, dated June 20, 2023 14.Applicant’s Plans (separate attachment) Council Packet Page Number 84 of 181 J3, Attachment 1 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jack Grotkin, RJ Ryan Construction Inc,. on behalf of Kline Nissan has requested approval of a conditional use permit amendment to construct two building additions associated with the service and parts function of the car dealership. 1.02 The property is located at 3090 Maplewood Drive and is legally described as: PIN: 03-29-22-33-0022 – Tract “A”, Registered Land Survey No. 15, on file in the office of the Registrar of Titles within and for said County, except that part lying easterly of a line beginning at a point on the north line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County, Minnesota. Torrens Certificate Number: 171003. Section 2. Standards. 2.01 City Ordinance Section 44-637 requires a Conditional Use Permit for motor vehicle maintenance garages and car washes. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Council Packet Page Number 85 of 181 J3, Attachment 1 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city and date-stamped June 1, 2023. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The applicant shall not load or unload vehicles on public right-of-way. 4. Cars can only be parked on designated paved surfaces. 5. The City Council shall review this permit in one year. 6. All repair, assembly, disassembly and maintenance shall occur within an enclosed building, except minor maintenance. Minor maintenance shall include work such as tire replacement or inflation, adding oil or wiper fluid replacement. 7. Water from car wash shall not drain onto a public street or access. A drainage system shall be installed, subject to the approval of the city engineer. Council Packet Page Number 86 of 181 J3, Attachment 1 8. All trash, waste materials and obsolete parts shall be stored within an enclosed trash container. 9. As required in an agreement with the city approved in 2005, the applicant shall submit an executed cross-access agreement to city staff to complete the conveyance of the frontage road to the west of its property to a private road. 10. The City Council shall review this permit in one year. __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 87 of 181 J3, Attachment 2 DESIGN REVIEWRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jack Grotkin, RJ Ryan Construction Inc,. on behalf of Kline Nissan has requested approval of a design review to construct two building additions associated with the service and parts function of the car dealership. 1.02 The property is located at 3090 Maplewood Drive and is legally described as: PIN: 03-29-22-33-0022 – Tract “A”, Registered Land Survey No. 15, on file in the office of the Registrar of Titles within and for said County, except that part lying easterly of a line beginning at a point on the north line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County, Minnesota. Torrens Certificate Number: 171003. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped June 1, 2023. Approval is subject to the applicant doing the following: 1. Obtain a conditional use permit amendment from the city council for this project. Council Packet Page Number 88 of 181 J3, Attachment 2 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All fire marshal and building official requirements must be met. 4. Satisfy the requirements outlined in the engineering review by Jon Jarosch, dated May 22, 2023. 5. Satisfy the requirements outlined in the environmental review by Shann Finwall, dated June 8, 2023. 6. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Elevation drawings of any roof-top or exterior building mechanical equipment for review and approval and, if necessary, the inclusion of required screening. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. The applicant shall submit an executed cross-access agreement to foster the conveyance of the frontage road to the west of its property to a private road. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. Council Packet Page Number 89 of 181 J3, Attachment 2 __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 90 of 181 J3, Attachment 3 3090 Maplewood Drive North - Overview Map May 12, 2023 City of Maplewood Legend ! I 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 91 of 181 J3, Attachment 4 3090 Maplewood Drive North - Future Land Use Map May 12, 2023 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential Medium Density Residential High Density Residential Commercial Utility Open Space 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 92 of 181 J3, Attachment 5 3090 Maplewood Drive North - Zoning Map May 12, 2023 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Multiple Dwelling (r3) Planned Unit Development (pud) Light Manufacturing (m1) 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 93 of 181 J3, Attachment 6 3090 Maplewood Drive North - Wetland Map May 12, 2023 City of Maplewood Legend ! I Wetlands ManageA Manage CStorm Water Pond 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 94 of 181 J3, Attachment 7 Council Packet Page Number 95 of 181 J3, Attachment 8 Council Packet Page Number 96 of 181 J3, Attachment 9 Council Packet Page Number 97 of 181 J3, Attachment 10 Engineering Plan Review PROJECT: Kline Nissan Expansion 3090 Hwy 61 North PROJECT NO: 23-10 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 5-22-2023 PLAN SET: Civil plans dated 3-15-2023 REPORTS: None The applicant is seeking city approval for an addition to the existing building at 3090 Highway 61.The applicant is requesting a review of the current design. The amount of disturbance on this site is less than ½ acre, with less than 5,000 square feet of new impervious surfaces being added. As such, the applicant is not required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Grading and Erosion Control 1)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 2)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 3)All pedestrian facilities shall be ADA compliant. 4)The total grading volume (cut/fill) shall be noted on the plans. 5)A copy of the project SWPPP and NDPES Permit (if required) shall be submitted prior to the issuance of a grading permit. 6)Perimeter control (silt fencing, bio-logs, etc.) shall be installed at the perimeter of exposed soils to contain sediment within the construction zone. Council Packet Page Number 98 of 181 J3, Attachment 10 Sanitary Sewer and Water Service 7) A SAC determination is required if changes to the number of plumbing fixtures at this property occur due to the proposed building additions. The applicant shall be responsible for paying any SAC or WAC charges related to the improvements proposed with this project. 8) All modifications to the water system shall be reviewed by Saint Paul Regional Water Services. All requirements of SPRWS shall be met. Other 9) The plans shall be signed by a civil engineer licensed in the state of Minnesota. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 10) Grading and erosion control permit - END COMMENTS - Council Packet Page Number 99 of 181 J3, Attachment 11 Environmental Review Project: Kline Nissan Date of Plans: March 15, 2023 – Site Plan May 5, 2023 – Grading and Drainage Date of Review: June 8, 2023 Location: 3090 Maplewood Drive Reviewer: Shann Finwall, Environmental Planner Project Background: Kline Nissan is proposing two building additions on the north and south side of the building. The south side addition will require an expansion of the parking lot, altering the curb line and adding impervious surface. The altered curb line will come closer to the wetland. There is a Manage A wetland adjacent the site. City code requires a 100-foot wetland buffer adjacent a Manage A wetland. In 2002, the City approved a wetland buffer variance to allow the Kline Nissan development to come to within 50 feet of the wetland on the north side and within 25 feet of the wetland on the south side. The development must comply with the wetland buffer variance conditions approved by the City in 2002. Wetland Requirements 1. Wetland Ordinance: The City’s wetland ordinance requires buffers around wetlands based on their classifications. No mowing, grading, or building is allowed within the buffer. 2. Required Wetland Buffers: City code requires a 100-foot buffer around a Manage A wetland. In 2002 the City approved a 50- to 75-foot wetland buffer variance allowing the Kline Nissan development to encroach within 50 feet of the wetland on the north side and 25 feet of the wetland on the south side of the property. Following are the conditions of approval of the 2002 wetland buffer variance: a. Dedicating a 50-foot wetland protection buffer easement along the northeast lot line and a 25-foot wetland protection buffer easement along the remaining wetland edge. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city will issue a building permit. b. Submitting a revised grading plan showing compliance with the required wetland dedications. The grading plan shall include grading to within 10 feet of the wetland edge on the side where the 50-foot buffer is required, with restoration of the remaining 40 feet of wetland buffer consisting of native plantings to be approved by staff and the watershed district. Council Packet Page Number 100 of 181 J3, Attachment 11 c. Submitting a revised landscape plan for the restoration of 40 feet of the wetland- protection buffer on the northeast side of the site and for the 25-foot buffer in the other wetland buffer areas. This plan shall be subject to staff and watershed district approval. Underground irrigation is required for all landscaped areas, excluding the wetland protection buffer. d. Installing signs at the edge of the wetland-protection buffer which prohibit any building, mowing, cutting, filling or dumping within the buffer. e. Submitting a signed maintenance agreement to the Ramsey/Washington Metro Watershed District and the city for maintenance of the subsurface storm water infiltration system that accepts responsibility for any necessary maintenance and upkeep of the system. 3. New Wetland Buffer Impacts: The applicant proposes to remove portions of the parking lot and curb and add impervious surface on the south side of the property. It is unclear if the additional impervious surface will encroach further into the green space. 4. Wetland Buffer Recommendations: a. Prior to issuance of a grading or building permit, the applicant must complete the following: 1) Revised grading and drainage and site plans: The grading plan shows the removal of the pavement and curb on the south side of the property, but does not show how the pavement and curb will be reconstructed in that area. The site plan shows an expansion of the parking spaces, but does not show how close the expansion will come to the wetland edge. The applicant must submit a revised grading and drainage and site plans that detail how close the grading and new curb and parking area will encroach to the edge of the wetland on the south side of the property. 2) Landscape plan: The applicant must submit a landscape plan showing plantings in all green spaces that have been impacted by the modified parking area. The plantings must comply with the City’s landscape policies that will ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. 3) Wetland buffer sign plan: The 2002 wetland buffer variance required that the applicant install wetland buffer signs depicting no building, mowing, cutting, filling or dumping within the buffer. Some of the existing signs are missing. The applicant must submit a wetland buffer sign plan showing the existing and proposed wetland buffer signs to be installed along the approved wetland buffer on the north, east, and south side of the property. Signs must be a minimum of 100 feet apart. 4) Install the wetland buffer signs. 5) Submit a cash escrow or letter of credit to cover 150 percent of the required landscaping. Council Packet Page Number 101 of 181 J3, Attachment 12 DRAFT MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E. NEW BUSINESS 1. Design Review Resolution, Kline Nissan Additions, 3090 Maplewood Drive North Michael Martin, Assistant Community Development Director, presented the Design Review Resolution, Kline Nissan Additions, 3090 Maplewood Drive North, and answered questions from the Board. Pam Guilford, Kline Nissan, addressed the board and answered questions. Jack Grotkin, RJ Ryan Construction, addressed the board and answered questions. Boardmember Shankar moved to approve a resolution for design review approving two building additions to be constructed at 3090 Maplewood Drive North. DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jack Grotkin, RJ Ryan Construction Inc,. on behalf of Kline Nissan has requested approval design review to construct two building additions associated with the service and parts function of the car dealership. 1.02 The property is located at 3090 Maplewood Drive and is legally described as: PIN: 03-29-22-33-0022 – Tract “A”, Registered Land Survey No. 15, on file in the office of the Registrar of Titles within and for said County, except that part lying easterly of a line beginning at a point on the north line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County, Minnesota. Torrens Certificate Number: 171003. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: Council Packet Page Number 102 of 181 J3, Attachment 12 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped June 1, 2023. Approval is subject to the applicant doing the following: 3.02 1. Obtain a conditional use permit amendment from the city council for this project. 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All fire marshal and building official requirements must be met. 4. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated May 22, 2023. 5. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated June 8, 2023. 6. The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Council Packet Page Number 103 of 181 J3, Attachment 12 b. Elevation drawings of any roof-top or exterior building mechanical equipment for review and approval and, if necessary, the inclusion of required screening. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Chairperson Kempe Ayes – All The motion passed. Council Packet Page Number 104 of 181 J3, Attachment 13 DRAFT MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E. PUBLIC HEARING 1. Conditional Use Permit Amendment Resolution, Kline Nissan Additions, 3090 Maplewood Drive North Michael Martin, Assistant Community Development Director, presented the Conditional Use Permit Amendment Resolution, Kline Nissan Additions, 3090 Maplewood Drive North, and answered questions from the Commission. Pam Guilfoile, Kline Nissan, addressed the commission and answered questions. Chairperson Arbuckle opened the public hearing. There were no speakers on this item. Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to approve a resolution for a conditional use permit amendment approving two building additions to be constructed at 3090 Maplewood Drive North. CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jack Grotkin, RJ Ryan Construction Inc,. on behalf of Kline Nissan has requested approval of a conditional use permit amendment to construct two building additions associated with the service and parts function of the car dealership. 1.02 The property is located at 3090 Maplewood Drive and is legally described as: PIN: 03-29-22-33-0022 – Tract “A”, Registered Land Survey No. 15, on file in the office of the Registrar of Titles within and for said County, except that part lying easterly of a line beginning at a point on the north line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County, Minnesota. Torrens Certificate Number: 171003. Council Packet Page Number 105 of 181 J3, Attachment 13 Section 2. Standards. 2.01 City Ordinance Section 44-637 requires a Conditional Use Permit for motor vehicle maintenance garages and car washes. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and Council Packet Page Number 106 of 181 J3, Attachment 13 sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution 2. On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city and date-stamped June 1, 2023. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The applicant shall not load or unload vehicles on public right-of-way. 4. Cars can only be parked on designated paved surfaces. 5. The City Council shall review this permit in one year. 6. All repair, assembly, disassembly and maintenance shall occur within an enclosed building, except minor maintenance. Minor maintenance shall include work such as tire replacement or inflation, adding oil or wiper fluid replacement. 7. Water from car wash shall not drain onto a public street or access. A drainage system shall be installed, subject to the approval of the city engineer. 8. All trash, waste materials and obsolete parts shall be stored within an enclosed trash container. 9. The City Council shall review this permit in one year. Seconded by Commissioner Ige Ayes – All The motion passed. This item will go to the city council on July 10, 2023. Council Packet Page Number 107 of 181 For the permanent record: Meeting Date: 7/10/2023 Agenda Item J3, Additional Attachment 3090 , n a s s i N e one to its service area one to its parts departmentConditional Use Permit AmendmentDesign Review n ¤¤¤¤ i l Kline Nissan is proposing two building additions: Requesting approval for: K Maplewood Drive North¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J3, Additional Attachment 3090 , n a s s i N e Site currently has a CUP for its auto service and car wash functions n ¤ i l Existing Car DealershipSite is guided Commercial Site is zoned Light Manufacturing K Maplewood Drive North¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J3, Additional Attachment 3090 , n a s s i N e n i Still meets 25-foot setback as allowed by 2002 variance l ¤ K Maplewood Drive North The addition of the north side of the building will be 2,016 square feetThe addition of the south side of the building will be 4,352 square feetSouth side addition will expand the parking lot bringing the curb line closer to the wetland ¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J3, Additional Attachment 3090 , n a s s i N e n i l K Maplewood Drive North The building additions are oriented towards the rear and will be constructed with rock-faced CMU blocks and painted to match the existing buildingNo changes are proposed to the front elevation of the building ¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J3, Additional Attachment t n e m m o C 3090 Maplewood Drive , c i l n b a s u s P i N e n i l Staff sent a public hearing notice to properties within 500 feet Ïno speakers at Planning Commission public hearingOne email comment was received Ïstating concern with parking on public street to north of the sitePlanning Commission reviewed and did not feel it warranted any further action via the conditional use permit K North -¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J3, Additional Attachment f f a t S / w e i v e R l i c n u o C d n n o i a 3090 Maplewood Drive North t , a n n d o i a n s s se s i i m m N m m e o o n c Both recommended approval i C l e ¤ Staff recommends approval CDRB and Planning Commission, June 20, 2023 K-R ¤¤ J4 CITY COUNCILSTAFF REPORT Meeting Date July 10, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner Design Review and Parking Waiver Resolution, Multifamily Residential AGENDA ITEM: Apartment Building, 1375Frost Avenue East Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Beacon Interfaith Housing Collaborative proposes constructing a three-story, 40-unit multifamily apartment building at 1375 Frost Avenue East. The City is the current property owner, and the City Council entered into a purchase agreement with Beacon last year to develop housing on this site. To proceed with this project, the applicant requests approval of a design review and a parking waiver. Recommended Action: Motion to approve a design review and parking waiver resolution, approving a three-story, 40-unit multifamily apartment building to be constructed at 1375 Frost Avenue East, subject to conditions of approval. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on June 7, 2023. The initial 60-day review deadline for a decision is August 6, 2023. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review and make a decision. Background: Beacon Interfaith Housing Collaborative proposes constructing a three-story, 40-unit multifamily apartment building at 1375 Frost Avenue East, the site of the former Gladstone House. The City is the current property owner, and the City Council entered into a purchase agreement with Beacon last year to develop housing on this site. Council Packet Page Number 108 of 181 J4 The proposed 20,000-square-foot building will comprise (30) two-bedrooms, (six) three-bedroom, and (four) four-bedroom units. In addition to the housing units, there will be space for supportive services and common gathering spaces. Site amenities will include bike storage, a fitness center, a playground, an outdoor patio, gardening space, underground parking, and a surface lot for visitors. While not applicable to the design review of this project, the applicant does intend to apply for tax- increment financing, which the city council will review. The applicant hosted a community open house on May 11, 2023, from 5:30 to 7:30 p.m. at the Wakefield Park Community Building. Invites were sent to all property owners within 700 feet of the project’s site. The applicant had information stations with preliminary renderings and design team staff available to answer questions. The open house was attended by 11 Maplewood residents and one business owner. A meeting summary is included as an attachment to this report. Gladstone Neighborhood Redevelopment Plan The Gladstone Neighborhood Redevelopment Plan outlines nine guiding principles for redevelopment in the area as follows: 1. Design the future of Gladstone as a village. 2. Transform regional trails into celebrated village corridors. 3. Make Gladstone a compelling quality-of-life choice. 4. Weave natural systems and ecological functions into the built and recreational environment. 5. Allow Gladstone’s future to whisper the story of its past. 6. Make walkability the standard. 7. Think of Gladstone as a neighborhood for all stages of life. 8. Make the Gladstone redevelopment plan a model for others to follow. 9. Make multi-modal links between Gladstone and areas beyond. Design Review Site Plan The site would be accessed off Clarence Street from Frost Avenue on the west side of the site. The proposed building is situated on the site’s south side, extending along the east side to the north. There are outdoor amenity spaces on the interior and north end of the site, including a patio, gardening space, and a playground. The mixed-use district requires a front yard setback for multiple dwelling buildings to be no more than 20 feet, with a minimum of zero feet – this applies to both the Clarence Street and Frost Avenue frontages. There are no side or rear building setback requirements. Parking lots must be setback five feet from the side and rear property lines. All setback requirements are being met. The site is guided for mixed-use neighborhood high-density development, allowing 25-50 units per acre. The applicant is proposing (40) units, achieving land use density requirements. The site can have up to (61) units. Building Elevations Exterior building walls adjacent to or visible from a public right-of-way or public open space may be at most 40 feet in length. New buildings with walls over 40 feet in length are allowed if the wall is divided into smaller increments, between 20 and 40 feet in width, through the articulation of the Council Packet Page Number 109 of 181 J4 façade. Exterior-building materials shall be classified as primary, secondary, or accent material. Primary materials shall cover at least 60 percent of all façades of a building. Secondary materials may cover no more than 30 percent of all façades of a building. Accent materials may include door and window frames, lintels, cornices, and other minor elements and may cover no more than ten percent of all façades of a building. The community design review board may consider exceptions to the above-mentioned design standards if they uphold the integrity of the guidelines and result in an attractive, cohesive development design as intended by ordinance. The building is three stories and 35 feet in height, achieving height standards. The primary material for the proposed building is brick. The secondary material is fiber cement siding, which will be utilized horizontally and vertically in three different colors and textures, with prefinished metal window trim shown as an accent material. The proposed materials are attractive and appear to achieve the percentage as outlined. However, the elevations do not include the percentages for each primary, secondary, and accent material. The applicant must submit updated elevations illustrating the percentages for each material before obtaining a building permit. The building length exceeds 40 feet and is shown to be articulated in shorter segments. However, in some areas on the north, east, and west walls, the proposed segments still exceed the code standard, between 20-40 feet in length. Staff is comfortable with the exception along the north and west sides of the building, where the longest segments are proposed to be between 45 – 54 feet. Staff recommends that the applicant update the plan to shorten and articulate the façade along the east side of the building, specifically, the section that is 74 feet in length. The applicant must submit an updated colored site perspective of the elevation illustrating the proposed articulation and shorter lengths before obtaining a building permit. Unit Sizes The ordinance requires minimum unit sizes of 740 square feet for two-bedroom units, 860 square feet for three-bedroom units, and 1,040 square feet for four-bedroom units. All dwelling units in this project meet these requirements. Parking Waiver The proposed parking includes a below-grade parking garage with 54 enclosed stalls, and six guest surface parking stalls are provided on the west side of the building, near the entrance to the building, for a total of 60 stalls on site. Parking spaces must be nine feet wide and 18 feet long, and the drive aisle must be 24 feet wide – the applicant’s site plans meet these requirements. The project is required to provide 80 parking spaces (two parking spaces for each unit – with one of those parking spaces being covered). The enclosed parking requirement is achieved. The applicant proposes to have a total of (60) stalls on site – which requires the approval of a parking waiver of 20 stalls from the city council. The applicant believes the parking will be sufficient for the number of units, the targeted resident population, and the building’s location. However, the applicant is working to execute a shared parking agreement with the Philippine Center across the street to provide additional 21 parking spaces. Council Packet Page Number 110 of 181 J4 Landscaping and Screening All areas of land not occupied by buildings, parking, driveways, sidewalks, or other hard surface are required to be sodded or mulched and landscaped with approved ground cover, flowers, shrubbery, and trees. Hard-surfaced areas, including sidewalks and patios, must include amenities such as benches, planters, and bike racks. The proposal states that bicycle parking will be provided within the enclosed garage. Staff recommends incorporating additional bicycle parking on the site near the building entrance or the patios and playground spaces. This should be added to the site plan before obtaining a building permit. Perimeter landscape or pedestrian walls are required for all parking lots and shall be established along the road and edges of the parking lot. The landscape treatment or pedestrian wall shall run the entire length of the parking lot and be located between the property line and the edge of the parking lot. Staff recommends additional screening and landscaping along the west and north property line within the setback areas – specifically along the property line directly west of the playground and along the property line directly east of the community garden space. The screening can consist solely of landscaping or a combination of landscaping and fencing. The applicant must work with the environmental planner and natural resource coordinator to update the landscape plan according to their recommendations. The revised plan must be submitted to staff for approval before issuing a building permit. Lighting The applicant submitted a photometric plan as part of its application. The plan is mainly meeting the code requirements. Still, it shows the light intensity measurement exceeding 0.4 foot-candles in two locations along the west property line adjacent to Clarence Street near the guest parking stalls. Before any permits are issued, the applicant must submit a revised photometric plan showing all code requirements being met. If exterior lighting is proposed on the building’s north, south, or east sides, this information must be added to the plan. Trash Enclosure All trash and recycling will be maintained within the building. Trash and recycling chute access will be available on each building floor leading to a trash room on the first floor. Department Comments Engineering Please see Jon Jarosch’s engineering report, dated June 6, 2023, attached to this report. Environmental Please see Shann Finwall’s environmental report, dated June 12, 2023, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Council Packet Page Number 111 of 181 J4 Building Code. Board and Commission Review Community Design Review Board June 20, 2023: The community design review board reviewed this project and unanimously recommended approval of the design review and parking waiver resolution. One resident spoke at the meeting but did not identify themselves. This same resident called before the meeting. On the call and during the meeting, she expressed that she supports the proposal but has concerns over allowing parking within the adjacent lot at the Philippine Center and generally around on-street parking and noise affiliated with the Philippine Center and events that occur on the site. City Council July 10, 2023: The city council will review this project and make the final decision. Citizen Comments Staff surveyed the surrounding property owners within 350 feet of the proposed site. Staff received one phone call ahead of the meeting with questions on the proposed parking agreement with the Philippine Center and shared concerns over noise and on-street parking in the neighborhood and in front of her home. This resident supports the project but has concerns over on-street parking and noise in the neighborhood. I also received one voicemail and then a written comment (provided below) from the same resident. 1. I left you a voicemail but I tend to talk in circles so I will try my finger instead. Our concern is about parking if you consider making a wavier isn’t this opening the door for other cases. Second is if they park on Ide St which we know they will. Parking overnight is against city code I lived in Maplewood for 70 years and I could not park overnight and I don’t think they should and last is parking on our street during snow falls our street gets about 3 to 4 foot wide banks from curb on each side and you add in 5 feet more for each car that could at up to 16 feet of lost roadway. Remember our services require a minimum of 10 to 12 feet for snow plows fire trucks and garbage and recycling trucks who will have backup on to Frost turn around and back down Ide. Thanks (Bonnie and Tim Klein) Reference Information Site Description Project Area: 1.23 Acres Existing Land Use: Vacant Surrounding Land Uses North: Residential Dwellings East: Ide Street, Residential Dwellings South: Frost Avenue, Philippine Center West: Clarence Street, Bakery and Liquor Store Council Packet Page Number 112 of 181 J4 Planning Existing Land Use: Mixed-Use - Neighborhood High Density Existing Zoning: Mixed-Use Attachments: 1.Design Review and Parking Waiver Resolution 2.Overview Map 3.2040 Future Land Use Map 4.Zoning Map 5.Applicant’s Narrative 6.Site Plan 7.Landscape Plan 8.Building Elevations 9.Neighborhood Meeting Summary 10.Engineering Report, dated June 6, 2023 11.Environmental Report, dated June 12, 2023 12.Draft Community Design Review Board Meeting Minutes, dated June 20, 2023 13.Applicant’s Plans (separate attachment) Council Packet Page Number 113 of 181 J4, Attachment 1 DESIGN REVIEWRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Beacon Interfaith Housing Collaborative has requested approval of a design review to construct a three-story, 40-unit multifamily building. 1.02 The property is located at 1375 Frost Avenue East and is legally described as: 1.03 PIN: 152922230023, 152922230087, 152922230024, 152922230094 Lots 13, 14, 15, 16, 17, 18 and 19 except the North 15 feet of Lot 19, Block 11, Gladstone, together with that part of the vacated alley adjacent thereto which accrued thereto by reason of vacation thereof, Ramsey County, Minnesota; AND (Parcel 1, Per Commitment 66965-1) Lot 4, except the North 14.25 feet thereof, also all of Lots 5, 6, 7, 8, and 9, Lunn's Rearrangement of Lots 7 to 12, inclusive, Block 11, Gladstone, together with that portion of vacated alley in Lunn's Rearrangement accruing thereto, and together with that portion of vacated alley in Block 11, Gladstone, accruing thereto, all according to the plat thereof on file and of record in the Office of the County Recorder in and for Ramsey County, Minnesota. (Abstract Property) Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped May 24, 2023. Approval is subject to the applicant doing the following: Council Packet Page Number 114 of 181 J4, Attachment 1 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal, city engineer, and building official must be met. 3. Satisfy the requirements in the engineering review authored by Jon Jarosch, dated June 6, 2023. 4. Satisfy the requirements and update the site plans as outlined in the environmental review authored by Shann Finwall, dated June 12, 2023. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. Rooftop vents and equipment shall be located out of view from all sides of the property. 7. This resolution approves a parking waiver for (20) parking stalls. 8. This approval does not include signage. Any identification or monument signs for the project must meet the city’s mixed-use sign ordinance requirements, and the applicant must apply for a sign permit before installation. The proposed monument sign on the corner of Clarence Street and Frost Avenue must achieve the sight visibility requirements for street intersections. Identification or monument signs shall be designed to be consistent with the project’s building materials and colors. 9. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. A revised landscape plan. c. A revised tree survey plan and tree protection plan. d. A detailed community garden plan. e. A revised existing site and removal plan. f. A revised photometric plan that meets city code requirements. g. Additional bicycle parking must be incorporated near the building entrance, patio, and playground spaces. This should be added to the site plan for staff review. h. The applicant shall install a stop sign at the exit from the site. This shall be added to the site plan and reviewed by the city engineer before installation. Council Packet Page Number 115 of 181 J4, Attachment 1 i.The applicant shall submit updated elevations and perspective renderings: the updated plans must identify the percentages of each proposed building material for all sides of the building. The renderings must illustrate the segment lengths of the building façade. On the east side of the building, the façade segments that exceed 40 feet in length must be shortened and articulated. Each segment should be between 20-40 feet in length. However, staff can review and approve lengths between 45-54 feet in length. j.The applicant must provide additional screening and landscaping along the west and north property line within the setback areas – specifically along the property line directly west of the playground and along the property line directly east of the community garden space. The updated landscape plan should be submitted to staff for approval before issuing a building permit. k.The applicant shall submit to city staff a copy of an executed shared parking agreement for 21 parking spaces with the Philippine Center of Minnesota, located at 1380 Frost Avenue. 10.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 11.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12.All work shall follow the approved plans. The director of community development may approve minor changes. __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 116 of 181 J4, Attachment 2 1375 Frost Avenue - Overview Map May 24, 2023 City of Maplewood 2000 1991 1968 1973 1965 1970 1960 1957 1955 1949 1954 1946 1960 19411945 1948 1315 1942 1351 1940 1938 1347 1321 1375 1321 1401 1313 1319 1317 1323 1927 1910 1344 1350 1426 1900 1380 1907 1310 1900 1897 1894 1896 1894 1893 1890 1899 1893 1880 1889 1880 1890 1889 1888 1890 1880 1881 1880 1880 1881 1880 1880 1879 1880 1878 1880 1874 1871 1872 1880 1880 1880 1865 Legend 1870 1866 1869 1870 1383 1864 Subject Property 0240 Feet 1856 1854 1855 Source: City of Maplewood, Ramsey County 1852 1851 Council Packet Page Number 117 of 181 J4, Attachment 3 1375 Frost Avenue - Future Land Use Map May 24, 2023 City of Maplewood 2000 1991 1968 1973 1965 1970 1960 1957 1955 1949 1954 1946 1960 19411945 1948 1315 1942 1351 1940 1938 1347 1321 1375 1321 1401 1313 1319 1317 1323 1927 1910 Legend 1344 1350 1426 1900 1380 1907 Future Land Use - 2040 1310 1900 1897 Low Density Residential 1894 1896 1894 1893 1890 1899 1893 Medium Density Residential 1880 1889 1880 1890 18801889 1880 1888 High Density Residential 1890 1880 1881 1880 1880 1881 1880 Mixed Use - Neighborhood High Density 1880 1879 1880 1878 1880 Public/Institutional 1874 1871 1872 1880 1865 1870 1866 1869 Park 1870 1383 1864 Subject Property 0240 Feet 1856 1854 1855 Source: City of Maplewood, Ramsey County 1852 1851 Council Packet Page Number 118 of 181 J4, Attachment 4 1375 Frost Avenue - Zoning Map May 24, 2023 City of Maplewood 2000 1991 1968 1973 1965 1970 1960 1957 1955 1949 1954 1946 1960 19411945 1948 1315 1942 1351 1940 1938 1347 1321 1375 1321 1401 1313 1319 1317 1323 1927 1910 Legend 1344 1350 1426 1900 1380 1907 Zoning 1310 1900 1897 Small Lot Single Dwelling (r1s) 1894 1896 1894 1893 1890 1899 1893 Single Dwelling (r1) 1880 1889 1880 1890 18801889 1880 1888 Double Dwelling (r2) 1890 1880 1881 1880 1880 1881 1880 Multiple Dwelling (r3) 1880 1879 1880 1878 1880 Open Space/Park 1874 1871 1872 1880 1865 1870 1866 1869 Mixed Use (mu) 1870 1383 1864 Subject Property 0240 Feet 1856 1854 1855 Source: City of Maplewood, Ramsey County 1852 1851 Council Packet Page Number 119 of 181 J4, Attachment 5 MAY 24, 2023 Michael Martin City Community Development Department City of Maplewood 1902 County Road B East Maplewood, MN 55109 Michael.martin@maplewoodmn.gov RE: COMMUNITY DESIGN REVIEW BOARD APPPLICATION SUBMITTAL GLADSTONE CROSSING 1375 FROST AVENUE, MAPLEWOOD, MN 55109 Community Development Department, Thank you for taking time to review the following Community Design Review Application Narrative being submitted on behalf of Beacon Interfaith Housing Collaborative. The site located at 1375 Frost Avenue, Maplewood MN is approximately 53,198 SF and currently zoned MU (mixed used) which will allow for a multiple dwelling residential building as a permitted use. We are proposing a multifamily apartment building/community, Gladstone Crossing for this location. This multifamily apartment building will be located near public transportation at the Frost/English intersection and a block from the Bruce Vento Bike path. The apartment community will provide a total of 40 units, comprised of 30 two-bedrooms, 6 three-bedroom and four-bedroom units. In addition to the housing, there will be a space for supportive services as well as common gathering spaces. Additional amenities included will be bike storage, fitness center, playground, outdoor gathering space, underground parking, as well as a surface lot for visitors͵ Please contact us at 952.426.0699 or via email at Jeana.Kedrowski@ISGInc.com or Amanda.Thomas@ISGInc.com with any questions or if there is any additional information we can provide in support of this project. Sincerely, Jeana Kedrowski Project Coordinator Jeana.Kedrowski@ISGInc.com Amanda Thomas Project Manager Amanda.Thomas@ISGInc.com 7900 International Drive + Suite 550 + Bloomington, MN 55425 952.426.0699 + ISGInc.com Architecture + Engineering + Environmental + Planning Council Packet Page Number 120 of 181 J4, Attachment 6 BY 30029050C3-10 28821 MINNESOTA LIC. NO. 23-29050 AQAQ/ATAT--/--/-- 29050 C3-SITE- DESCRIPTION REVISION SCHEDULE AMANDA THOMAS SITE PLAN THE CLARITY OF THESE PLANS DEPENDORIGINAL PLAN SET AND MAY RESULT IN NOTE:UPON COLOR COPIES. IF THIS TEXT DOESNOT APPEAR IN COLOR, THIS IS NOT ANMISINTERPRETATION. SHEET DATE TITLE PROJECT MAPLEWOOD PROJECT NO.FILE NAMEDRAWN BYDESIGNED BYREVIEWED BYORIGINAL ISSUE DATECLIENT PROJECT NO. DATE THIS DOCUMENT IS THE PROPERTY OF I & S GROUP,INC. AND MAY NOT BE USED, COPIED OR DUPLICATED WITHOUT PRIOR WRITTEN CONSENT. C3-10SITE PLAN DESCRIPTION 2040 SCALE IN FEET 0 SYMBOL PARKING DATA PAVEMENT LEGEND SITE SUMMARY REQUIRED SETBACKS SIDE YARD REAR YARD FRONT YARD ADDRESS/LOCATION:ZONING: PROJECTSITE/LOT AREA: X X X X X X X X X G X N I D . L T 0 I F0 X . X U . 4 B Q 0 S9 D 0= E 4 X E 9 S , F 0 O F 2 P X X O XXXXXXXXXXX R P X X X X X X X X X X X X X X X X GM X X 9050 CIVIL 3D\\PRODUCTION DWGS\\29050 C3-SITE.DWG SAVED BY: ANTHONY.QUEENERDWG LOCATION: \\\\ISGFILE1\\SHARED\\PROJECTS\\29000 PROJ\\29000-29099\\29050 GLADSTONE CROSSING-MAPLEWOOD MN\\29050 PRODUCTION FILES\\2 Council Packet Page Number 121 of 181 J4, Attachment 7 BY 300 29050 C5-20 28821 MINNESOTA LIC. NO. 23-29050 AQAQ/ATAT--/--/-- 29050 C5-LAND- DESCRIPTION REVISION SCHEDULE AMANDA THOMAS LANDSCAPE PLANTING PLAN THE CLARITY OF THESE PLANS DEPENDORIGINAL PLAN SET AND MAY RESULT IN NOTE:UPON COLOR COPIES. IF THIS TEXT DOESNOT APPEAR IN COLOR, THIS IS NOT ANMISINTERPRETATION. SHEET DATE TITLE PROJECT MAPLEWOOD PROJECT NO.FILE NAMEDRAWN BYDESIGNED BYREVIEWED BYORIGINAL ISSUE DATECLIENT PROJECT NO. DATE THIS DOCUMENT IS THE PROPERTY OF I & S GROUP,INC. AND MAY NOT BE USED, COPIED OR DUPLICATED WITHOUT PRIOR WRITTEN CONSENT. C5-20 LANDSCAPE PLANTING PLAN PLANT SCHEDULEGROUNDCOVER SCHEDULE >> >> > I> > > > > > E O 2040 > >> I > >>> >>> >> >>> >>>> SCALE IN FEET > > 0 II I E I I I I I O IIII I > I I > T > U E O X > I X > T > U E I X > O X > T > U I X > E O X > T > I U X > OE X X I > G T > U X N > I D . L OE T 0 I F0 X . X U . 4 B Q 0 I S9 D 0= > E 4 X > > E UT 9 S , F 0 O F 2 E P O X X O XXXXXXXXXXX R I P X X > > T X > U X E O I X > X > > UT X I E O X > X > T X > U I E O X > X X > T I > U E X O > X X I > T > GM U X E O > I X G > T > U GG OE GG >> G G > I >>>>>> > > I > >> >>>>>>>>>> > OE> I > > IIII IIIII > IIIII II > > I OE OE O E OE O E O E > OE O E> > I 9050 CIVIL 3D\\PRODUCTION DWGS\\29050 C5-LAND.DWG SAVED BY: BRIAN.DOUCETTEDWG LOCATION: \\\\ISGFILE1\\SHARED\\PROJECTS\\29000 PROJ\\29000-29099\\29050 GLADSTONE CROSSING-MAPLEWOOD MN\\29050 PRODUCTION FILES\\2 > Council Packet Page Number 122 of 181 J4, Attachment 8 Council Packet Page Number 123 of 181 J4, Attachment 8 Council Packet Page Number 124 of 181 J4, Attachment 8 Council Packet Page Number 125 of 181 J4, Attachment 8 Council Packet Page Number 126 of 181 J4, Attachment 8 Council Packet Page Number 127 of 181 J4, Attachment 8 Council Packet Page Number 128 of 181 J4, Attachment 9 Gladstone Crossing Neighborhood Information Session Summary 5/11/23 | 5:30-7:30 | Wakefield Community Building I.Attendees Neighborhood Attendees (12). Sign-in sheets attached. o 11 residents within 700 feet of Gladstone Crossing o 1 business owner who lives elsewhere but owns an apartment building within 700 feet of Gladstone Crossin Councilmember Chonburi Lee (1) Project Staff (8) o Beacon, Developer/Owner: Kevin Walker (Vice-President of Housing), Joan Bennett (Sr. Project Manager), Justin Lewandowski & Fritz Bimberg (Congregational Organizers) o Pope Design Group: Kate Blum-Wise (Project Manager), Chrstine Soma (Principal) o Solid Ground, Service Provider: Trisha Kauffman (Executive Director), Andree Aronson (Director of Advancement) Project Volunteers (6) o 6 Beacon housing advocacy volunteers who are members of congregations within or around Maplewood II.Meeting Structure The attached agenda was distributed at the session. Each project partner (Beacon, Solid Ground and Pope Design Group) presented at the beginning of the session. Attendees were then able to visit information stations staffed by each partner to ask questions and register concerns. i.Renderings, the site and first floor plan were displayed on large boards. Renderings attached. Two architects were stationed at the display boards to field questions. ii.Beacon and Solid Ground displayed background information on the work and experience of their respective organizations. Two staff members from each organization staffed the tables. At the end of the session, attendees were asked to submit a comment card. III.Feedback Summary: Feedback Cards: 6 attendees submitted comment cards at the end of the meeting. The cards are attached. Responses also provided below: o Card 1: ͻLƓƦǒƷ ŅƩƚƒ ƓĻǣƷ ķƚƚƩ ƓĻźŭŷĬƚƩ Α L Ǟƚǒƌķ ƌƚǝĻ ğ ĬƌğĭƉ źƩƚƓ ŅĻƓĭĻ ĬĻƷǞĻĻƓ ĬǤ ĬǒźƌķźƓŭ ƷŷĻ ƦƩƚƆĻĭƷ͵ ЊВЌБΏЊВЍЉ /ƌğƩĻƓĭĻͼ Council Packet Page Number 129 of 181 J4, Attachment 9 o Card 2: ͻL Ǟƚǒƌķ ƌƚǝĻ Ʒƚ ŷğǝĻ Ʒŷźƭ źƓ ƒǤ ĭƚƒƒǒƓźƷǤ͵ L ŷğǝĻ ƌźǝĻķ źƓ ƷŷĻ area my whole life and think that Gladstone Crossing would be a huge asset to the community. This meeting gave me a lot of information ğĬƚǒƷ źƷ ğƓķ L͸ƒ ƭƚ ĻǣĭźƷĻķ ƷŷğƷ źƭ happening where I live. Everyone was ǝĻƩǤ ƓźĭĻ ğƓķ ĻǣƦƌğźƓĻķ ĻǝĻƩǤƷŷźƓŭ ƭƚ ǞĻƌƌ͵ͼ o Card 3: ͻ5ƚĻƭ źƷ ŷğǝĻ Ʒƚ ĬĻ Ʒŷźƭ ŷǒŭĻͪ Traffic? Crime? Do you think there is enough housing? Security questions. Are you going to sell after acquiring land? How close to Frost Ave.? How does this help me ƚƩ ağƦƌĻǞƚƚķͪͼ o Card 4ʹ ͻtƩƚƆĻĭƷ źƭ ŭƚźƓŭ Ʒƚ ĬĻ Ĭğķ ŅƚƩ ƷŷĻ ƓĻźŭŷĬƚƩƭ͵ ağƓǤ ƦĻƚƦƌĻ Ǟźƌƌ see before this happens. Council Member \[ĻĻ ƭğźķ źƷ źƭƓ͸Ʒ ĭĻƩƷğźƓ ǤĻƷ͵ͼ o Card 5ʹ ͻ9ǝĻƩǤƷŷźƓŭ Ǟğƭ ǞĻƌƌ ƦƩĻƭĻƓƷĻķ͵ !ƭ ğ ĭƚƒƒǒƓźƷǤ ƒĻƒĬĻƩ L ŅĻĻƌ better informed of the project and I think it would be an asset to ağƦƌĻǞƚƚķ͵ͼ o Card 6: Note from an attendee asking a specific Beacon staff member to call them to discuss their concerns. General themes: Design group met on 5/18 to o Those who were strongly opposed to the project did not have share specific concerns about the design. Their comments emphasized a general opposition to density and affordable housing, particularly apartment buildings for people who have experienced homelessness. Some expressed concerns ey see around other apartment buildings in the neighborhood. o The architects reported that they received emphasized the importance of using high quality materials to ensure that the building remained and expressed concerns about the building me. To address concerns, the architect emphasized the durability of the planned materials. To address concerns, the owner emphasized the importance of on-site property management and maintenance services. o Ss about management and on- site services. They wanted to know assurance that the owner and service provider Beacon and Solid Ground shared Council Packet Page Number 130 of 181 J4, Attachment 9 Council Packet Page Number 131 of 181 J4, Attachment 9 Council Packet Page Number 132 of 181 J4, Attachment 9 Council Packet Page Number 133 of 181 J4, Attachment 9 Council Packet Page Number 134 of 181 J4, Attachment 9 GLADSTONE CROSSING NEIGHBORHOOD INFO SESSION 5.11.2023 | 5:30-7:00 PM |Wakefield Community Building AGENDA I.Refreshments II.Welcome III.Presentations From Project Partners a.Beacon Interfaith Housing Collaborative b.Solid Ground c.Pope Design Group IV.Stations -Q &A with Project Partners at Information Tables V.Small Group Discussion VI.Adjourn Council Packet Page Number 135 of 181 J4, Attachment 9 Council Packet Page Number 136 of 181 J4, Attachment 9 Council Packet Page Number 137 of 181 J4, Attachment 9 Council Packet Page Number 138 of 181 J4, Attachment 9 INTRODUCING GLADSTONE CROSSING PROPOSED NEW DEVELOPMENT AT 1375 FROST AVE ENGLISH ST Gladstone Crossing is a proposed 40-unit apartment building that will pursue Land Use approval from the City of Maplewood in the Summer 2023. Refer to the reverse page for project details. More information can also be found be found here: FROST AVE NEIGHBORHOOD INFO SESSION THURSDAY, 5/11/23 | 5:30-7:00 PM WAKEFIELD COMMUNITY BUILDING | 1860 HAZELWOOD ST Council Packet Page Number 139 of 181 J4, Attachment 9 GLADSTONE CROSSING PROPOSED NEW DEVELOPMENT AT 1375 FROST AVE FEATURES ECT FEATURES 3 stories with multiple finishes, ¤3 stories with multiple finishes, including including brick brick 40 apartment homes (2,3 & 4 BRs) ¤40 two, three and four-bedroom 54 below grade and 5 surface apartment homes ¤54 below grade and 5 surface parking parking stalls stalls On site program and community ¤On site program and community spaces spaces ¤Outdoor spaces for young families Outdoor spaces for young families ¤Units will be prioritized for young Units will be prioritized for young parents who have experienced parents who have experienced homelessness homelessness ¤On site supportive services provided by On site supportive services provided Solid Ground by Solid Ground UNDERGROUND PARKING ERGROUND PAR ENTRANCE Developer/Owner Service Provider Beacon is a collaborative of congregations Solid Ground is an award-winning non-profit committed to making sure all people have a home. that currently operates eight supportive For more than 20 years, Beacon has been creating housing programs in suburban Ramsey and quality, affordable apartment homes that people Washington Counties housing over 550 want to live in throughout the metro. women, men, and children. CONTACT JUSTIN LEWANDOWSKI FOR MORE INFORMATION jlewandowski@beaconinterfaith.org| 651-377-8160 Council Packet Page Number 140 of 181 J4, Attachment 10 Engineering Plan Review PROJECT: Frost Avenue Apartments 1375 Frost Avenue East PROJECT NO: 23-12 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 6-6-2023 PLAN SET: Civil plans dated 5-23-2023 REPORTS: Stormwater Management Report dated 5-23-2023 The applicant is seeking city approval to develop a new 40-unit multi-family apartment building and associated site amenities at 1375 Frost Avenue. The applicant is requesting a review of the current design. The amount of disturbance on this site is greater than ½ acre. As such, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. The applicant is proposing to meet these requirements via the use of an underground infiltration system. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)A joint storm water maintenance agreement shall be prepared and signed by the owner for the proposed infiltration system and pretreatment devices. The Owner shall submit a signed copy of the joint storm-water maintenance agreement with the RWMWD to the City. 3)Geotechnical information (soil borings) shall be provided to support infiltration rates utilized in the infiltration system design. 4)An emergency overflow for the underground infiltration system shall be identified on the plans. This overflow shall be properly stabilized to prevent erosion during an overflow event. Council Packet Page Number 141 of 181 J4, Attachment 10 5)Pre-treatment of stormwater before discharge into infiltration system is required. A minimum 3-foot deep sump or similar pre-treatment shall be installed to provide pre- treatment and sediment removal upstream of the system. 6)While overall site runoff rates are less than existing, detail shall be provided to ensure that runoff rates are not being increased to residential properties to the northwest of the site along Clarence Street. Grading and Erosion Control 7)All slopes shall be 3H:1V or flatter. 8)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 9)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 10)All pedestrian facilities shall be ADA compliant. 11)The total grading volume (cut/fill) shall be noted on the plans. 12)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 13)The retaining wall along the entrance to the underground will require a structurally engineered design and building permit. Sanitary Sewer and Water Service 14)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required. 15)All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. 16)All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. Council Packet Page Number 142 of 181 J4, Attachment 10 Other 17)The proposed integrated monument planter bed shown on the site plan shall be placed such that it does not cause sight-distance issues at the Clarence Street and Frost Avenue intersection. In general, no object greater than 2.5 feet in height shall be placed within the sight triangle that is created by extending lines 25-feet each direction from the property corner. 18)A traffic impact statement shall be provided to ensure no negative impacts to the level of service of the surrounding streets and intersections will be created by the proposed development. 19)All work within the Clarence Street, Frost Avenue, or Ide Street right-of-way shall be restored per the City’s right-of-way ordinance. This will likely require larger street pavement patching than is shown in the plans. 20)The plans shall be signed by a civil engineer licensed in the state of Minnesota. 21)The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment (sod, seed, etc.), aggregate base, and paving. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 22)Right-of-way permit 23)Grading and erosion control permit 24)Storm Sewer Permit 25)Sanitary Sewer Permit -END COMMENTS - Council Packet Page Number 143 of 181 J4, Attachment 11 Environmental Review Project: New 40 Unit Multifamily Building (Gladstone Crossing) Date of Plans: Tree Survey dated May 23, 2023 Existing Site and Removal and Landscape Plans with no date (plans submitted with application) Date of Review: June 12, 2023 Location: 1375 Frost Avenue Reviewers: Shann Finwall, Environmental Planner 651-249-2304, shann.finwall@maplewoodmn.gov Project Background: The applicant proposes to redevelop the Gladstone House site at 1375 Frost Avenue with a 40-unit multi-family apartment building. The applicant must comply with the Gladstone Area Redevelopment Plan, green building code, solid waste ordinance, tree preservation ordinance, and Maplewood landscape policies. Gladstone Area Redevelopment Plan The property is located within the Gladstone Area Redevelopment Neighborhood. The plan details guiding principles, implementation initiatives, and key factors for shaping redevelopment of the Gladstone Neighborhood. The vision statement for the neighborhood states: “The vision for Gladstone is to be an inspiring, vital and stable neighborhood always striving to protect and portray its history, its sense of open space and ecological presence, and its qualities as a great neighborhood to live, play and work in.” The plan outlines key factors to consider in shaping redevelopment in properties located on the east side of Vento Trail along Frost Avenue include: 1.Achieving a mix of commercial and residential uses with the predominant land use pattern consisting of higher density residential adjacent to Frost Avenue. 2.Incorporation of rainwater gardens, alternative pavement strategies, shared parking and other techniques to minimize surface water runoff and provide for treatment of runoff. 3.Incorporation of recycled building materials, roof top gardens, solar energy systems and other sustainable building techniques that contribute to the educational and interpretive vision of the Gladstone Savanna. 4.Flexibility to accommodate local neighborhood retail businesses that desire to stay in the neighborhood and do not conflict with a stronger residential presence. 5.Implementation efforts should explore ways that this project can provide financial resources to other parts of the master plan, particularly the improvement of Frost Avenue. 6.Development should orient toward the regional trails rather than back up to them. 7.Building heights should be greatest along Frost Avenue Council Packet Page Number 144 of 181 J4, Attachment 11 Gladstone Neighborhood Redevelopment Plan Recommendations: The applicant should submit plans detailing how the redevelopment meets with the environmental key factors outlined in the plan, including but not limited to, incorporation of recycled building materials, roof top gardens, solar energy systems and other sustainable building techniques that contribute to the educational and interpretive vision of the Gladstone Savanna. Green Building Code The Green Building Code applies to Maplewood owned and financed buildings. The goal of the Green Building Code is to safeguard the environment, public health, safety and general welfare through the establishment of requirements to reduce the negative impacts and increase the positive impacts of the built environment on the natural environment and building occupants. Green Building Code Recommendation: If the Gladstone Crossing development is approved for the use of Tax Increment Financing, the redevelopment of the site must comply with the Green Building Code and ensure sections in the Code are complete including 1) energy conservation, 2 efficiency, and CO emission reductions; and 2) material resource conservation and efficiency standards. Solid Waste Ordinance All multi-family properties are included in the City’s recycling program. The City of Maplewood contracts with Tennis Sanitation for multi-family recycling. Tennis Sanitation supplies 95-gallon recycling carts or recycling dumpsters collected weekly. The City of Maplewood adds the recycling fee onto the water bill. Solid Waste Recommendation: Prior to Certificate of Occupancy, the applicant must ensure recycling service is set up through the City’s recycling program. Tree Ordinance and Mixed Use Zoning Tree Planting Requirements 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree of the following size: hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species that is 28 inches in diameter or greater. c.Tree Replacement: If greater than 20 percent of significant trees are removed, tree replacement is based on a calculation of significant trees located on the site and significant trees removed. Credits are given for all specimen trees that are preserved. If less than 20 percent of significant trees are removed, tree replacement is based on a calculation of one 2-caliper inch replacement tree per significant tree removed. d.Tree Replacement: The tree standards require that as many replacement trees be planted on the site as possible. An applicant can pay into the City’s tree fund Council Packet Page Number 145 of 181 J4, Attachment 11 at a rate of $60 per caliper inch for trees that cannot be planted on site. The City uses the tree fund to manage trees in parks and within the right-of-way. 2.Mixed-Use Zoning Tree Planting Requirements: Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least 5 feet wide between curb and sidewalk, or in a planting structure of design applicable to the City. 3.Tree Impacts: There are 11 significant trees on site equaling 200.5 caliper inches. It appears that the applicant proposes to remove 10 significant trees, equaling 174 caliper inches. This represents 87 percent tree removal. 4.City Code Tree Replacement Required: Based on the City’s tree replacement calculation, which looks the overall caliper inches of significant trees on the site versus the caliper inches of trees removed, City code requires 174 caliper inches of replacement trees on the site (which equals 87 – 2 caliper inch trees). 4.Proposed Tree Replacement: The landscape plan shows 12 new trees ranging in size from 2 to 2.5 caliper inches, totaling 28 caliper inches of replacement trees. Five of those trees will be planted along Frost Avenue. The overall caliper inches of replacement trees does not meet the City’s tree replacement requirements. 5.Tree Ordinance Recommendations: a.Prior to issuance of a grading permit, the applicant must submit the following: 1)A revised tree survey that shows only significant trees as defined in the City’s tree preservation ordinance, and which of those trees will be removed with development. The tree survey submitted shows significant and some smaller nonsignificant trees. 2)A revised existing site and removal plan showing only significant trees with identifying tree tag numbers outlined in the revised tree survey, and which of those trees will be removed and which will be preserved. 3)A tree protection plan showing how all significant trees proposed to be preserved will be protected during development per the City’s tree standards. 4)A revised landscape plan showing: a)Updated tree removal and replacement requirements based on the revised plans as outlined above. The tree removal and requirements outlined in the plan do not match the tree survey and removal plans, or staff’s review of those plans. b)The addition of 174 caliper inches of replacement trees (or the new tree replacement calculation once revised plans are submitted per the above conditions) are planted on site. The addition of 174 caliper inches of replacement trees is not feasible on site, but one or two trees could be planted on the south side of the parking lot, adjacent Frost Avenue, to ensure the Mixed Use Council Packet Page Number 146 of 181 J4, Attachment 11 Zoning tree planting requirements are met. Once as many trees are planted on site as possible, the applicant could pay into the City’s tree fund at a rate of $60 per caliper inch of remaining trees required to be planted on site. 5)Escrow: The applicant must submit a tree escrow in the amount of $60 per caliper inch of trees to be replaced on the site. The escrow will be released once the trees are planted with a one-year warranty. Urban Agriculture The applicants propose a small community garden on the north side of the building. Community gardens under one acre are allowed as a permitted use in any zoning district if it meets the following standards: 1.Maintain a five-foot setback to all property lines. 2.On-site sales shall be limited only to products grown on the site with the following requirements: a.Sales shall be limited to no more than 30 calendar days a year. b.Sales shall only take place between the hours of 7:00 a.m. to 7:00 p.m. c.Sales shall not take place on the public sidewalk or boulevard. 3.Soil tests showing that lead levels are less than one hundred parts per million (100 ppm), or raised planting beds with soil barriers and clean, imported soil will be required. 4.Community garden accessory structures are allowed including greenhouses and hoop houses. A building permit is required for structures larger than 200 square feet in area. 5.Subject to minimum property maintenance standards as outlined in city ordinances. 6.Abide by noise regulations as outlined in city ordinances. 7.Be conducted in a manner that controls odor, dust, erosion, lighting, and noise and is in compliance with city standards so as not to create a nuisance. 8.Any tools, equipment, and material shall be stored and concealed within an enclosed, secure structure. Urban Agriculture – Community Garden Recommendations: Submit a detailed community garden plan showing the garden meets the City’s urban agriculture – community garden standards as outlined above. Landscape Policies Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. Landscaping Recommendations: Prior to issuance of a grading permit, the applicant must submit the following: Work with the City’s Natural Resources Coordinator to ensure no tree or plant species planted on the site are invasive, that species planted are native where possible and climate resilient. Council Packet Page Number 147 of 181 J4, Attachment 12 DRAFT MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 3.Design Review Resolution, Multifamily Residential Apartment Building, 1375 Frost Avenue East Elizabeth Hammond, Planner, presented the Design Review Resolution, Multifamily Residential Apartment Building, 1375 Frost Avenue East, and answered questions from the Board. Joan Bennet, Beacon Interfaith, addressed the board and answered questions. Kate Blum-Wise, Pope Design Group, addressed the board and answered questions. Trisha Kauffman, Solid Ground, addressed the board and answered questions. An unidentified Resident addressed the board and spoke on the project. Boardmember Oszman moved to approve a resolution for design review approving a three-story, 40-unit multifamily apartment building to be constructed at 1375 Frost Avenue East, subject to conditions of approval. DESIGN REVIEWRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Beacon Interfaith Housing Collaborative has requested approval of a design review to construct a three-story, 40-unit multifamily building. 1.02 The property is located at 1375 Frost Avenue East and is legally described as: 1.03 PIN: 152922230023, 152922230087, 152922230024, 152922230094 Lots 13, 14, 15, 16, 17, 18 and 19 except the North 15 feet of Lot 19, Block 11, Gladstone, together with that part of the vacated alley adjacent thereto which accrued thereto by reason of vacation thereof, Ramsey County, Minnesota; AND (Parcel 1, Per Commitment 66965-1) Lot 4, except the North 14.25 feet thereof, also all of Lots 5, 6, 7, 8, and 9, Lunn's Rearrangement of Lots 7 to 12, inclusive, Block 11, Gladstone, together with that portion of vacated alley in Lunn's Rearrangement accruing thereto, and together with that portion of vacated alley in Block 11, Gladstone, accruing thereto, all according to the plat thereof on file and of record in the Office of the County Recorder in and for Ramsey County, Minnesota. (Abstract Property) Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not Council Packet Page Number 148 of 181 J4, Attachment 12 impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped May 24, 2023. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal, city engineer, and building official must be met. 3. Satisfy the requirements in the engineering review authored by Jon Jarosch, dated June 6, 2023. 4. Satisfy the requirements and update the site plans as outlined in the environmental review authored by Shann Finwall, dated June 12, 2023. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. Rooftop vents and equipment shall be located out of view from all sides of the property. 7. This resolution approves a parking waiver for (20) parking stalls. 8. This approval does not include signage. Any identification or monument signs for the project must meet the city’s mixed-use sign ordinance requirements, and the applicant must apply for a sign permit before installation. The proposed monument sign on the corner of Clarence Street and Frost Avenue must achieve the sight visibility requirements for street intersections. Identification or monument signs shall be designed to be consistent with the project’s building materials and colors. 9. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. A revised landscape plan. c. A revised tree survey plan and tree protection plan. Council Packet Page Number 149 of 181 J4, Attachment 12 d. A detailed community garden plan. e. A revised existing site and removal plan. f. A revised photometric plan that meets city code requirements. g. Additional bicycle parking must be incorporated near the building entrance, patio, and playground spaces. This should be added to the site plan for staff review. h. The applicant shall install a stop sign at the exit from the site. This shall be added to the site plan and reviewed by the city engineer before installation. i. The applicant shall submit updated elevations and perspective renderings: the updated plans must identify the percentages of each proposed building material for all sides of the building. The renderings must illustrate the segment length of the building façade along the east side of the building. j. The applicant must provide additional screening and landscaping along the west and north property line within the setback areas – specifically along the property line directly west of the playground and along the property line directly east of the community garden space. The updated landscape plan should be submitted to staff for approval before issuing a building permit. k. The applicant shall submit to city staff a copy of an executed shared parking agreement for 21 parking spaces with the Philippine Center of Minnesota, located at 1380 Frost Avenue. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Chairperson Kempe Ayes – All The motion passed. Council Packet Page Number 150 of 181 For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment , g e n i u s n s e o r v C A t e s n o o r t F s 5 d 1.23 Acre site Ïincludes the former Gladstone HouseCity is the current property ownerÏthe City Council entered into a purchase agreement with Beacon last year to develop housing on this siteDesign Review Ïwith parking waiver a7 ¤¤¤ l Beacon Interfaith Housing Collaborative proposes a three-story, 40-unit apartment buildingRequesting approval for: 3 G1¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment , g e n i u s n s e o r v C A t e s n o o r t F s The proposal meets this intent 5 d ¤ a7 l Site is guided Mixed-Use Neighborhood, High DensityLand use supports neighborhood serving commercial retail or service businesses, offices, and high-density housing 3 ¤¤ G1 For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment , g e n i u s n s e o r v C A t e s n o o r t F s 5 d A multi-dwelling residential apartment is a permitted use The applicant proposes (40) units1.23 acre site could have up to (61) units a7 ¤¤¤ l The site is zoned Mixed-UseThe site allows for up to 25-50 units per acre 3 G1¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l The proposed 20,000 sq. ft. building will comprise (30) two-bedrooms, (six) three-bedroom, and (four) four-bedroom dwelling units, and spaces for supportive services and common gathering The ordinance requires minimum unit sizes of 740 square feet for two-bedroom units, 860 square feet for three-bedroom units, and 1,040 square feet for four-bedroom units ÏAll dwelling units in this project meet these requirements Site amenities include bike storage, a fitness center, a playground, an outdoor patio, gardening space, underground parking, and a surface lot for visitorsAll trash and recycling will be maintained within the building. Trash and recycling chute access will be available on each building floor leading to a trash room on the first floor. G¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment t e , s n g o oe r n t i F u s s n s 5 d e o a7 l r v 3 GC1A Site accessed off Clarence Street from Frost Avenue on the west side On the interior and north end of the siteÏa patio, gardening space, and playgroundAll required setbacks are achieved ¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d Walls over 40 feet in length are allowed if the wall is divided into smaller increments, between 20 and 40 feet in width, through the articulation of the façade a l ¤ Exterior walls adjacent to or visible from a public right-of-way or public open space may be up to 40 feet in lengthPrimary materials shall cover at least 60 percent of all façades, secondary materials no more than 30 percent, accent materials may include door and window frames, lintels, cornices, and other minor elements, and may cover no more than ten percent of all façades of a building The CDRB may consider exceptions to the above-mentioned design standards if they uphold the integrity of the guidelines and result in an attractive, cohesive development design as intended by ordinance G ¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l The primary material is brick, the secondary material is fiber cement siding, which will be utilized horizontally and vertically in three different colors and textures, with prefinished metal window trim shown as an accent material The proposed materials are attractive and appear to achieve the required percentages Ïthe applicant must submit updated elevations illustrating the percentages for each material before obtaining a building permit G ¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a l G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d Some segments exceed the code standard(20-40 feet)Staff is comfortable with the exception along the north and west sides of the building, where the longest segments are proposed to be between 45 Ï54 feetCDRB recommended that the applicant must submit an updated colored site perspective of the elevation illustrating the proposed articulation and shorter wall lengths between 45 -54 feet a ¤¤¤ l Building is three stories and 35 feet in heightBuilding length exceeds 40 feet and is shown to be articulated in shorter segments on the north, west, and east walls.Staff recommends shortening and articulating the façade along the east side of the building, specifically, the section that is 74 feet in length G ¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment 5 7 e 3 u 1 n e , e n g v o n t A i s s t s d s o a o l r Applicant is to submit revised landscape plan, tree survey plan, and tree protection plan prior to the issuance of a grading permit r GCF¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s the applicant must submit a revised photometric plan showing all code Staff recommends additional screening and landscaping along the west and north property line within the setback areas Ïdirectly west of the playground and along the property line directly east of the community garden spacerequirements being met, if exterior lighting is proposed on the buildingÔs north, south, or east sides, this information must be added to the plan d ¤¤ a The proposal states that bicycle parking will be provided within the enclosed garage ÏStaff recommends additional bicycle parking on the site near the building entrance or the patio/playground spacesThe photometric plan is mainly meeting the code requirements ÏStill, it shows the light intensity measurement exceeding 0.4 foot-candles in two locations along the west property line adjacent to Clarence Street near the guest parking stalls l ¤¤ G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , g n i s s o r C e n o t s d a Below-grade parking garage with (54) enclosed stalls, (six) guest surface parking stalls are provided on the west side of the building Ïtotal of (60) stalls on siteParking spaces must be nine feet wide and 18 feet long, and the drive aisle must be 24 feet wide Ïthe applicantÔs site plans meet these requirementsThe project is required to provide 80 parking spaces (two parking spaces for each unit Ïwith one of those parking spaces being covered) Ïenclosed parking requirement is achievedThe applicant proposes a total of (60) stalls on site Ïwhich requires the approval of a parking waiver of (20) stalls from the city councilThe applicant states parking will be sufficient for the number of units, the targeted resident population, and the buildingÔs location Ïworking on a shared parking agreement with the Philippine Center across to provide additional 21 parking spaces l ¤¤¤¤¤ G For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment e u n e v A t s o r F 5 7 3 1 , t g n n i e s s m o r m C o e C n c i o l t b s u d The design team/project staff available to answer questions Ïattended by 11 Maplewood residents and one business ownerTwo phone calls were received ÏBoth residents had questions related to parking and expressed concerns over parking on the adjacent streetsOne of the callers attended the CDRB meeting expressed that she supports the proposal but has concerns over allowing parking within the adjacent lot at the Philippine Center and generally around on-street parking and noise affiliated with events that occur on the site P a ¤¤¤ l Applicant hosted open house: May 11, 2023, 5:30 to 7:30 p.m. (Wakefield Park) ÏInvitations sent to property within 700 feetStaff surveyed surrounding properties and sent a public hearing notice to properties within 350 feet - G¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment f f a e t u S n / e ) v l w a A e v i o t r v s p e p o R A r l F d i e n c d 5 o n n 7 i e t u 3 m a 1 o m , d C o g n c e d e n i R ( n s m a s o m n r o o C i c s e e s i R n , m o t w s m e i d o v a lC e CDRB, June 20, 2023 City Council, July 10, 2023Engineering report, dated June 6, 2023Environmental report, dated June 12, 2023 G-R ¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J4, Additional Attachment be to of e u n building resolution, e v conditions A waiver t to s o apartment r F parking subject 5 n 7 o and 3 i East, 1 t multifamily , a g d review n n unit i Avenue e s 40 s m o r design Frost m a C story, o c e Action: 1375 e n R at three o t f approve a sf to a d t a lS G- approvingapproval. Recommended Motionconstructed J5 CITY COUNCILSTAFF REPORT Meeting Date July 10, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Danette Parr, Community Development Director Nuway Alliance, 2000 White Bear Avenue North AGENDA ITEM: a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Zoning Map Amendment Ordinance c. Conditional Use Permit Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Nuway Alliance proposes opening an adult residential treatment center in the existing building located at 2000 White Bear Avenue which would serve recovering alcoholics and addicts whose “substance use disorder is in a remissive state.” To move forward, the applicant needs city council approval of a comprehensive plan amendment, zoning map amendment, and a conditional use permit. Recommended Action: a. Motion to approve an amendment to the 2040 Comprehensive Plan’s Future Lane Use Map to re-guide the project parcel located at 2000 White Bear Avenue from Institutional to Commercial. b. Motion to approve an ordinance amending the City’s zoning map to rezone the property from F, farm residence, to CO, commercial office. c. Motion to approve a resolution for a conditional use permit for Nuway Alliance at 2000 White Bear Avenue for an adult residential treatment center. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Council Packet Page Number 151 of 181 J5 The city deemed the applicant’s application complete on June 1, 2023. The initial 60-day review deadline for a decision is July 31, 2023. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: In 2022, Ramsey County closed its Care Center nursing home at 2000 White Bear Avenue. Earlier this year, Ramsey County started seeking a buyer for the building. As a result, the county has agreed to a purchase agreement with Nuway Alliance which would operate an adult residential treatment facility. Also, in 2023, Ramsey County received administrative approval from the City of Maplewood to subdivide the property comprising 2000 White Bear Avenue into a standalone parcel of property. Nuway Alliance’s proposed adult residential treatment center would focus on clients in this needing individual clinical resources and would have an average stay of 31 days. The treatment program includes individual counseling, group meetings, case management, and peer support. Nuway expects the initial number of clients in this Maplewood location to be approximately 60, and anticipatesincreasing the capacity to120 clients over four years. At the time of its closing, Ramsey County’s Care Center was licensed for up to 146 residents. The applicant hosted a community open house on June 15, 2023, from 4 to 6 p.m. at the Ramsey County Historic Barn. Invites were sent to all property owners within 500 feet of the project’s site. Four households attended the open house. A meeting summary is included as an attachment to this report. Comprehensive Plan Amendment The 2040 Comprehensive Plan currently guides the project area as Institutional. The Institutional designation is due to Ramsey County’s ownership and previous use of the property. If the property is to no longer be used by Ramsey County, then a comprehensive plan amendment is justified. Given the applicant’s proposed use and thinking in the future of other reasonable uses for this building and property, staff believes the proper comprehensive plan designation for this site would be Commercial. Zoning Map Amendment The project site is currently zoned F, farm residence. Public uses are allowed in any zoning district in the city with a conditional use permit thus, a zoning map amendment has not been required in the past. Now that Ramsey County is looking to see this property into private ownership, it is appropriate to amend the city’s zoning map to give this property a proper zoning designation. Given the applicant’s proposed use and potential other uses of this property in the future, staff believes the property zoning designation for this site would be CO, commercial office. Conditional Use Permit City ordinance sections 44-473 and 11-1092 require a conditional use permit for the proposed adult residential treatment center located at 2000 White Bear Avenue. Nuway’s facility will be staffed 24 hours daily, 365 days a year, on three shifts. Residents who need to leave the building during their stay for medical and other appointments must obtain a pass to leave the building. All residents will be subject to drug and alcohol screening at staff discretion based on behavioral concerns. Essential to Nuway Alliance's mission is its policy of zero tolerance for alcohol and drug use and criminal behavior among its staff and clientele. Council Packet Page Number 152 of 181 J5 Nuway’s proposed use of the property requires no significant alteration to either the interior or exterior of the building. The primary improvements will include shower room modifications, upgraded kitchen equipment, and cosmetic interior remodeling. The proposed use would meet the criteria to approve a CUP. The standards for approval of a conditional use permit are outlined in the resolution included with this report. Department Comments Engineering – Jon Jarosch If the interior modifications include a change to the number of plumbing fixtures in the facility, a SAC determination by the Metropolitan Council will be required Building Official – Randy Johnson Any interior improvements to the building will be required to meet the minimum requirements of the Minnesota State Building Code. Environmental Health – Molly Wellens Food and lodging licenses from the city are required. Must go through the city’s plan review and licensing procedures for each. Board and Commission Review Planning Commission June 20, 2023: The planning commission held a public hearing and recommended approval of this project. No residents spoke during the public hearing. Citizen Comments Staff sent public hearing notices to the 50 surrounding property owners within 500 feet of the proposed site and invited property owners to share their opinions about this proposal. Staff did not receive any comments. Reference Information Site Description Project Area: 8.13 acres Existing Land Use: Vacant, formerly Ramey County Care Center Surrounding Land Uses North: Ramsey County’s Family Service Center and Parks and Recreation buildings East: Ramsey County’s Family Service Center and parking for Aldrich Arena South: Aldrich Arena West: White Bear Avenue and single-family homes Planning Existing Land Use: Institutional Existing Zoning: F – Farm Residential Council Packet Page Number 153 of 181 J5 Attachments: 1.Comprehensive Plan Amendment Resolution 2.Zoning Map Amendment Ordinance 3.Conditional Use Permit Resolution 4.Overview Map 5.2040 Future Land Use Map 6.Zoning Map 7.Applicant’s Narrative 8.Site Plan 9.Neighborhood Meeting Summary 10.Draft Planning Commission Minutes, dated June 20, 2023 Council Packet Page Number 154 of 181 J5, Attachment 1 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment re-guiding the property 2000 White Bear Avenue North from Institutional to Commercial. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 John Miller, of Nuway Alliance, has requested approval of a comprehensive plan amendment. 1.02 The property is located at 2000 White Bear Avenue North and is legally described as: That part of the West 620 feet of the North 438 feet of the North half of the Southwest Quarter and of the West 620 feet of the South 235.8 feet of the Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County, Minnesota, according to the government survey thereof, described as follows: Commencing at the northwest corner of said Southwest Quarter of Section 14, Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East, assumed bearing, along the west line of said Southwest Quarter, a distance of 43.00 feet to the point of beginning of the property to be described; thence continuing South 0 degrees 11 minutes 56 seconds East, along said west line, a distance of 395.01 feet to the point of intersection with the south line of the North 438 feet of said North half of the Southwest Quarter; thence North 89 degrees 24 minutes 19 seconds East, along said south line of the North 438 feet, a distance of 620.02 feet to the point of intersection with the east line of the West 620 feet of said North half of the Southwest Quarter; thence North 0 degrees 11 minutes 56 seconds West, along said east line of the West 620 feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12 seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22 seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes 56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes 04 seconds West, parallel with the west line of said Northwest Quarter, a distance of 145.50 feet to the point of intersection with the north line of said South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24 minutes 19 seconds West, along said north line of the South 235.8 feet, a distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet along a tangential curve concave to the southeast, having a radius of 50.00 feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South 35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63 feet along a tangential curve concave to the southeast, having a radius of 150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence South 0 degrees 0 minutes 04 seconds East, tangent to the last described curve and parallel with the west line of said Northwest Quarter, a distance of 76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees 11 minutes 56 seconds East, parallel with the west line of said Southwest Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19 seconds West, parallel with the north line of said Southwest Quarter, a distance of 110.00 feet to said point of beginning and there terminating. Council Packet Page Number 155 of 181 J5, Attachment 1 Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and easements of record. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified the public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1. On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On July 10, 2023, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above-described comprehensive plan amendment is ________ based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. 2. The development must further comply with all conditions outlined in City Council Resolution No. _______ for a conditional use permit _________ by the Maplewood City Council on July 10, 2023. _________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 156 of 181 J5, Attachment 2 A ZONING MAPAMENDMENTORDINANCE REZONING THE PROPERTY AT 2000 WHITE BEAR AVENUE FROM F, FARM RESIDENCE DISTRICT, TO CO, COMMERCIAL OFFICE DISTRICT The City Of Maplewood, Minnesota, Ordains: Section 1. 1.01 The 2000 White Bear Avenue property is hereby rezoned from F, farm residence district, to CO, commercial office district. 1.02The property is legally described as: That part of the West 620 feet of the North 438 feet of the North half of the Southwest Quarter and of the West 620 feet of the South 235.8 feet of the Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County, Minnesota, according to the government survey thereof, described as follows: Commencing at the northwest corner of said Southwest Quarter of Section 14, Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East, assumed bearing, along the west line of said Southwest Quarter, a distance of 43.00 feet to the point of beginning of the property to be described; thence continuing South 0 degrees 11 minutes 56 seconds East, along said west line, a distance of 395.01 feet to the point of intersection with the south line of the North 438 feet of said North half of the Southwest Quarter; thence North 89 degrees 24 minutes 19 seconds East, along said south line of the North 438 feet, a distance of 620.02 feet to the point of intersection with the east line of the West 620 feet of said North half of the Southwest Quarter; thence North 0 degrees 11 minutes 56 seconds West, along said east line of the West 620 feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12 seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22 seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes 56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes 04 seconds West, parallel with the west line of said Northwest Quarter, a distance of 145.50 feet to the point of intersection with the north line of said South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24 minutes 19 seconds West, along said north line of the South 235.8 feet, a distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet along a tangential curve concave to the southeast, having a radius of 50.00 feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South 35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63 feet along a tangential curve concave to the southeast, having a radius of 150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence South 0 degrees 0 minutes 04 seconds East, tangent to the last described curve and parallel with the west line of said Northwest Quarter, a distance of 76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees 11 minutes 56 seconds East, parallel with the west line of said Southwest Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19 seconds West, parallel with the north line of said Southwest Quarter, a distance of 110.00 feet to said point of beginning and there terminating. Council Packet Page Number 157 of 181 J5, Attachment 2 Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and easements of record. Section 2. 2.01 This ordinance is based on the following findings: 1.The rezoning to CO, commercial office district would result in a development compatible with the surrounding development type and intensity. 2.The rezoning would be consistent with the intent of the zoning ordinance and the comprehensive guide plan. 3.The rezoning would be consistent with public health, safety, and welfare. 2.02 This ordinance is subject to the following conditions: 1.Metropolitan Council approval of Resolution No. _______ for a comprehensive plan amendment _________ by the Maplewood City Council on July 10, 2023. 2.The project must further comply with all conditions outlined in City Council Resolution No. _______ for a conditional use permit _________ by the Maplewood City Council on July 10, 2023. Section 3. This ordinance is effective upon publication in the city's official newspaper. _________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 158 of 181 J5, Attachment 3 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 John Miller, of Nuway Alliance, has requested a conditional use permit to operate an adult residential treatment center. 1.02 The property is located at 2000 White Bear Avenue North and is legally described as: That part of the West 620 feet of the North 438 feet of the North half of the Southwest Quarter and of the West 620 feet of the South 235.8 feet of the Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County, Minnesota, according to the government survey thereof, described as follows: Commencing at the northwest corner of said Southwest Quarter of Section 14, Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East, assumed bearing, along the west line of said Southwest Quarter, a distance of 43.00 feet to the point of beginning of the property to be described; thence continuing South 0 degrees 11 minutes 56 seconds East, along said west line, a distance of 395.01 feet to the point of intersection with the south line of the North 438 feet of said North half of the Southwest Quarter; thence North 89 degrees 24 minutes 19 seconds East, along said south line of the North 438 feet, a distance of 620.02 feet to the point of intersection with the east line of the West 620 feet of said North half of the Southwest Quarter; thence North 0 degrees 11 minutes 56 seconds West, along said east line of the West 620 feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12 seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22 seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes 56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes 04 seconds West, parallel with the west line of said Northwest Quarter, a distance of 145.50 feet to the point of intersection with the north line of said South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24 minutes 19 seconds West, along said north line of the South 235.8 feet, a distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet along a tangential curve concave to the southeast, having a radius of 50.00 feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South 35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63 feet along a tangential curve concave to the southeast, having a radius of 150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence South 0 degrees 0 minutes 04 seconds East, tangent to the last described curve and parallel with the west line of said Northwest Quarter, a distance of 76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees 11 minutes 56 seconds East, parallel with the west line of said Southwest Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19 seconds West, parallel with the north line of said Southwest Quarter, a distance of 110.00 feet to said point of beginning and there terminating. Council Packet Page Number 159 of 181 J5, Attachment 3 Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and easements of record. Section 2. Standards. 2.01 City ordinance section 44-473 requires a conditional use permit for convalescent hospitals. 2.02 City ordinance section 44-1092 requires a conditional use permit for state-licensed residential programs. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment, or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools, and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. Council Packet Page Number 160 of 181 J5, Attachment 3 1.On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.Any exterior improvements to the building or site require approval via the city’s design review process and requirements. 2.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Provide the city with a copy of its state license to operate an adult residential treatment program. 5.Any increase in residents above 120 will require an amendment of this permit. 6.The applicant shall provide on-site staffing 24 hours a day and 365 days a year. 7.Metropolitan Council approval of Resolution No. _______ for a comprehensive plan amendment _________ by the Maplewood City Council on July 10, 2023. __________ by the City Council of the City of Maplewood, Minnesota, on July 10, 2023. Council Packet Page Number 161 of 181 J5, Attachment 4 2000 White Bear Avenue - Overview Map May 26, 2023 City of Maplewood Legend 0630 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 162 of 181 J5, Attachment 5 2000 White Bear Avenue - Future Land Use Map June 14, 2023 City of Maplewood Legend Future Land Use - 2040 Low Density Residential Mixed Use - Neighborhood Public/Institutional Park Project Area 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 163 of 181 J5, Attachment 6 2000 White Bear Avenue - Zoning Map June 14, 2023 City of Maplewood Legend Zoning Single Dwelling (r1) Double Dwelling (r2) Farm (f) Open Space/Park Mixed Use (mu) Project Area 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 164 of 181 J5, Attachment 7 Council Packet Page Number 165 of 181 J5, Attachment 7 Council Packet Page Number 166 of 181 J5, Attachment 7 Council Packet Page Number 167 of 181 J5, Attachment 7 Council Packet Page Number 168 of 181 J5, Attachment 7 Council Packet Page Number 169 of 181 J5, Attachment 7 Council Packet Page Number 170 of 181 J5, Attachment 8 Council Packet Page Number 171 of 181 J5, Attachment 9 Michael A. Martin From:John Miller <John.Miller@nuway.org> Sent:Thursday, June 29, 2023 3:15 PM To:Michael A. Martin Cc:Danette Parr; Tom Meier; Monique Bourgeois Subject:NUWAY in Maplewood - City Council info Attachments:Neighborhood Information Session 6.15.23 FINAL.pdf Externalmessagealert:ThismessageoriginatedfromoutsidetheCityofMaplewoodemailsystem.Usecauon whenclickinghyperlinks,downloadingpicturesoropeningaachments. HiMichael, Thanksagain,pleaseseebelowforasummaryofourneighborhoodinformaonmeeng. Best, John The NUWAY Alliance held a Neighborhood Informaon Session on Thursday, June 15 from 46 p.m. at the Ramsey County Historic Farm (see aached Ť ier of mailer). Addresses located within 500 feet of the Ramsey County Care Center were invited to the informaon session. Four households aended the session and interacons appeared posive and supporve. Most queries were regarding the type of services NUWAY Alliance would provide at the Ramsey County Care Center and if there were any safety concerns the neighborhood needs to be aware of. NUWAY Alliance shared about our substance use disorder treatment services and how we address safety concerns at our other residenal programs, which would be similar to how any of those types of concerns would be addressed at Ramsey County Care Center. Below is a direct example of an interacon. Q:Doyourclientswanttobethere? A:Yes,clientsaremakingachoicetobeintreatmentandarepursuingrecoveryfromaddicon.Theyare notforcedintocare. John Miller Chief Strategy Officer 1 Council Packet Page Number 172 of 181 J5, Attachment 9 OFJHICPSIPPE JOGPSNBUJPO!TFTTJPO Uivstebz-!Kvof!26-!5.7!q/n/ Sbntfz!Dpvouz!Ijtupsjd!Cbso 3131!Xijuf!Cfbs!Bwf!O-!Nbqmfxppe-!NO!6621: OVXBZ!Bmmjbodf!joufoet!up!qvsdibtf!uif!gpsnfs!Sbntfz!Dpvouz! Dbsf!Dfoufs!gspn!Sbntfz!Dpvouz!uijt!tvnnfs/! qspwjef!mfbefstijq-!joopwbujpo-!boe!sfdpwfsz!bddftt/!Cvjmu!gspn! OVXBZ¯“t!68.zfbs!ijtupsz!pg!qspwjejoh!fyufoefe!dbsf!beejdujpo! usfbunfou-!OVXBZ!Bmmjbodf!pqfsbuft!OVXBZ¯-!Dpdisbo!Sfdpwfsz! Tfswjdft-!Uif!Hbcmft-!boe!uif!OVXBZ!Sfdpwfsz!Gpvoebujpo/! –!OVXBZ!Bmmjbodf!jt!sfbdijoh!pvu!up!jouspevdf!pvstfmwft!up!uif! ofjhicpsippe/! –!Zpvs!joqvu!jt!jnqpsubou!up!vt!boe!uif!Djuz!pg!Nbqmfxppe“t! sfwjfxbm!qspdftt/ –!Xf!mppl!gpsxbse!up!ejtdvttjoh!pvs!tfswjdft!evsjoh!bo!pqfo!ipvtf! xf!bsf!iptujoh!bu!uif!ofbscz!Sbntfz!Dpvouz!Ijtupsjd!Cbso/ –!Sfgsftinfout!xjmm!cf!tfswfe/ –!Op!STWQ!jt!sfrvjsfe<!bmm!bsf!xfmdpnf!up!mfbso!npsf!bcpvu! OVXBZ!Bmmjbodf/ 3111!Xijuf!Cfbs!Bwfovf!O-!Nbqmfxppe-!NO!!!!!!!!!!ª!hpphmf!nbqt 3111!Xijuf!Cfbs!Bwfovf!O-!Nbqmfxppe-!NO!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!ª!hpphmf!nbqt Gps!npsf!jogpsnbujpo-!dpoubdu!Npojrvf!Cpvshfpjt-! ovxbz/psh bu!Npojrvf/CpvshfpjtAovxbz/psh!ps!762.:75.4791/ Council Packet Page Number 173 of 181 J5, Attachment 10 DRAFT MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, June 20, 2023 City Hall, Council Chambers 1830 County Road B East E. PUBLIC HEARING 5. Nuway Alliance, 2000 White Bear Avenue North a. Comprehensive Plan Amendment Resolution b. Zoning Map Amendment Ordinance c. Conditional Use Permit Resolution Michael Martin, Assistant Community Development Director, presented the Nuway Alliance, 2000 White Bear Avenue North Comprehensive Plan Amendment Resolution, Zoning Map Amendment Ordinance, and Conditional Use Permit Resolution and answered questions from the Commission. John Miller, Nuway Alliance, addressed the commission and answered questions. Chairperson Arbuckle opened the public hearing. There were no speakers on this item. Chairperson Arbuckle closed the public hearing. an moved to approve an amendment to the 2040 Comprehensive Commissioner Oszm Plan’s Future Lane Use Map to re-guide the project parcel located at 2000 White Bear Avenue from Institutional to Commercial. COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment re-guiding the property 2000 White Bear Avenue North from Institutional to Commercial. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 John Miller, of Nuway Alliance, has requested approval of a comprehensive plan amendment. 1.02 The property is located at 2000 White Bear Avenue North and is legally described as: That part of the West 620 feet of the North 438 feet of the North half of the Southwest Quarter and of the West 620 feet of the South 235.8 feet of the Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County, Minnesota, according to the government survey thereof, described as follows: Council Packet Page Number 174 of 181 J5, Attachment 10 Commencing at the northwest corner of said Southwest Quarter of Section 14, Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East, assumed bearing, along the west line of said Southwest Quarter, a distance of 43.00 feet to the point of beginning of the property to be described; thence continuing South 0 degrees 11 minutes 56 seconds East, along said west line, a distance of 395.01 feet to the point of intersection with the south line of the North 438 feet of said North half of the Southwest Quarter; thence North 89 degrees 24 minutes 19 seconds East, along said south line of the North 438 feet, a distance of 620.02 feet to the point of intersection with the east line of the West 620 feet of said North half of the Southwest Quarter; thence North 0 degrees 11 minutes 56 seconds West, along said east line of the West 620 feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12 seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22 seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes 56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes 04 seconds West, parallel with the west line of said Northwest Quarter, a distance of 145.50 feet to the point of intersection with the north line of said South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24 minutes 19 seconds West, along said north line of the South 235.8 feet, a distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet along a tangential curve concave to the southeast, having a radius of 50.00 feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South 35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63 feet along a tangential curve concave to the southeast, having a radius of 150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence South 0 degrees 0 minutes 04 seconds East, tangent to the last described curve and parallel with the west line of said Northwest Quarter, a distance of 76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees 11 minutes 56 seconds East, parallel with the west line of said Southwest Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19 seconds West, parallel with the north line of said Southwest Quarter, a distance of 110.00 feet to said point of beginning and there terminating. Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and easements of record. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified the public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings Council Packet Page Number 175 of 181 J5, Attachment 10 3.01 The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1. On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On July 10, 2023, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above-described comprehensive plan amendment is ________ based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. 2. The development must further comply with all conditions outlined in City Council Resolution No. _______ for a conditional use permit _________ by the Maplewood City Council on July 10, 2023. Seconded by Commissioner Desai Ayes – All The motion passed. an moved to approve an ordinance amending the City’s zoning map Commissioner Oszm to rezone the property from F, farm residence, to CO, commercial office. AN ORDINANCE REZONING THE PROPERTY AT 2000 WHITE BEAR AVENUE FROM F, FARM RESIDENCE DISTRICT, TO CO, COMMERCIAL OFFICE DISTRICT The City Of Maplewood, Minnesota, Ordains: Section 1. 1.01 The 2000 White Bear Avenue property is hereby rezoned from F, farm residence district, to CO, commercial office district. 1.02 The property is legally described as: Council Packet Page Number 176 of 181 J5, Attachment 10 That part of the West 620 feet of the North 438 feet of the North half of the Southwest Quarter and of the West 620 feet of the South 235.8 feet of the Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County, Minnesota, according to the government survey thereof, described as follows: Commencing at the northwest corner of said Southwest Quarter of Section 14, Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East, assumed bearing, along the west line of said Southwest Quarter, a distance of 43.00 feet to the point of beginning of the property to be described; thence continuing South 0 degrees 11 minutes 56 seconds East, along said west line, a distance of 395.01 feet to the point of intersection with the south line of the North 438 feet of said North half of the Southwest Quarter; thence North 89 degrees 24 minutes 19 seconds East, along said south line of the North 438 feet, a distance of 620.02 feet to the point of intersection with the east line of the West 620 feet of said North half of the Southwest Quarter; thence North 0 degrees 11 minutes 56 seconds West, along said east line of the West 620 feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12 seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22 seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes 56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes 04 seconds West, parallel with the west line of said Northwest Quarter, a distance of 145.50 feet to the point of intersection with the north line of said South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24 minutes 19 seconds West, along said north line of the South 235.8 feet, a distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet along a tangential curve concave to the southeast, having a radius of 50.00 feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South 35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63 feet along a tangential curve concave to the southeast, having a radius of 150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence South 0 degrees 0 minutes 04 seconds East, tangent to the last described curve and parallel with the west line of said Northwest Quarter, a distance of 76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees 11 minutes 56 seconds East, parallel with the west line of said Southwest Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19 seconds West, parallel with the north line of said Southwest Quarter, a distance of 110.00 feet to said point of beginning and there terminating. Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and easements of record. Section 2. 2.01 This ordinance is based on the following findings: 1. The rezoning to CO, commercial office district would result in a development compatible with the surrounding development type and intensity. Council Packet Page Number 177 of 181 J5, Attachment 10 2. The rezoning would be consistent with the intent of the zoning ordinance and the comprehensive guide plan. 3. The rezoning would be consistent with public health, safety, and welfare. 2.02 This ordinance is subject to the following conditions: 1. Metropolitan Council approval of Resolution No. _______ for a comprehensive plan amendment _________ by the Maplewood City Council on July 10, 2023. 2.The project must further comply with all conditions outlined in City Council Resolution No. _______ for a conditional use permit _________ by the Maplewood City Council on July 10, 2023. Section 3. This ordinance is effective upon publication in the city's official newspaper. Seconded by Commissioner Desai Ayes – All The motion passed. Commissioner Oszman moved to approve a resolution for a conditional use permit for Nuway Alliance at 2000 White Bear Avenue for an adult residential treatment center. CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 John Miller, of Nuway Alliance, has requested a conditional use permit to operate an adult residential treatment center. 1.02 The property is located at 2000 White Bear Avenue North and is legally described as: That part of the West 620 feet of the North 438 feet of the North half of the Southwest Quarter and of the West 620 feet of the South 235.8 feet of the Northwest Quarter all in Section 14, Township 29, Range 22, Ramsey County, Minnesota, according to the government survey thereof, described as follows: Commencing at the northwest corner of said Southwest Quarter of Section 14, Township 29, Range 22; thence South 0 degrees 11 minutes 56 seconds East, assumed bearing, along the west line of said Southwest Quarter, a distance of 43.00 feet to the point of beginning of the property to be described; thence continuing South 0 degrees 11 minutes 56 seconds East, along said west line, a distance of 395.01 feet to the point of intersection with the south line of the North 438 feet of said North half of the Southwest Quarter; thence North 89 degrees 24 minutes 19 seconds East, along said south line of the North 438 feet, a distance Council Packet Page Number 178 of 181 J5, Attachment 10 of 620.02 feet to the point of intersection with the east line of the West 620 feet of said North half of the Southwest Quarter; thence North 0 degrees 11 minutes 56 seconds West, along said east line of the West 620 feet, a distance of 358.00 feet; thence North 17 degrees 09 minutes 12 seconds West a distance of 57.00 feet; thence North 27 degrees 03 minutes 22 seconds West a distance of 128.50 feet; thence South 89 degrees 59 minutes 56 seconds West a distance of 62.00 feet; thence North 0 degrees 0 minutes 04 seconds West, parallel with the west line of said Northwest Quarter, a distance of 145.50 feet to the point of intersection with the north line of said South 235.8 feet of the Northwest Quarter; thence South 89 degrees 24 minutes 19 seconds West, along said north line of the South 235.8 feet, a distance of 167.70 feet; thence South 75 degrees 13 minutes 47 seconds West, a distance of 140.91 feet; thence southwesterly a distance of 35.11 feet along a tangential curve concave to the southeast, having a radius of 50.00 feet and a central angle of 40 degrees 13 minutes 47 seconds; thence South 35 degrees 0 minutes 0 seconds West, tangent to the last described curve, a distance of 23.92 feet; thence southwesterly and southerly a distance of 91.63 feet along a tangential curve concave to the southeast, having a radius of 150.00 feet and a central angle of 35 degrees 0 minutes 0 seconds; thence South 0 degrees 0 minutes 04 seconds East, tangent to the last described curve and parallel with the west line of said Northwest Quarter, a distance of 76.72 feet to the south line of said Northwest Quarter; thence South 0 degrees 11 minutes 56 seconds East, parallel with the west line of said Southwest Quarter, a distance of 43.00 feet; thence South 89 degrees 24 minutes 19 seconds West, parallel with the north line of said Southwest Quarter, a distance of 110.00 feet to said point of beginning and there terminating. Subject to the rights of the public for White Bear Avenue (C.S.A.H No. 65) and easements of record. Section 2. Standards. 2.01 City ordinance section 44-473 requires a conditional use permit for convalescent hospitals. 2.02 City ordinance section 44-1092 requires a conditional use permit for state- licensed residential programs. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. Council Packet Page Number 179 of 181 J5, Attachment 10 4. The use would not involve any activity, process, materials, equipment, or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools, and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On June 20, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On July 10, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. Any exterior improvements to the building or site require approval via the city’s design review process and requirements. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. Council Packet Page Number 180 of 181 J5, Attachment 10 3. The city council shall review this permit in one year. 4. Provide the city with a copy of its state license to operate an adult residential treatment program. 5. Any increase in residents above 120 will require an amendment of this permit. 6. The applicant shall provide on-site staffing 24 hours a day and 365 days a year. Seconded by Commissioner Desai Ayes – All The motion passed. This item will go to the city council on July 10, 2023. Council Packet Page Number 181 of 181 For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment 2000 , e c n a i l l A y a Comprehensive Plan Amendment ResolutionZoning Map Amendment OrdinanceConditional Use Permit Resolution w ¤¤¤ u NuwayAlliance proposes opening an adult residential treatment center in an existing building which is being sold by Ramsey County Requesting approval for: N White Bear Avenue North¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment 2000 , e c n a i l l A y a Average stay of 31 daysInitially 60 clients, growing to 120 over four years (care center had 146 residents) w ¤¤ u In 2022, Ramsey County closed its Care Center nursing homeCounty has agreed to a purchase agreement with NuwayAllianceNuwayAllianceÔs proposed adult residential treatment center would have: N White Bear Avenue North¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment 2000 , e c n a i l l A y a Due to Ramsey CountyÔs ownership and previous use of the property w ¤ u The 2040 Comprehensive Plan currently guides the project area as InstitutionalGiven the proposed use and private ownership of the property Ïthe proper land use guidance would be Commercial N White Bear Avenue North¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment 2000 , e c n a i l l A y a Public uses are allowed in any zoning district in the city with a conditional use permit w ¤ u Project site is currently zoned farm residenceGiven the proposed use and private ownership of the property Ïthe proper zoning classification would be Commercial Office N White Bear Avenue North¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment 2000 , e c n a i l l A y a w u City ordinance sections 44-473 and 11-1092 require a conditional use permit for the proposed adult residential treatment centerThe facility will be staffed 24 hours daily, 365 days a year, on three shiftsResidents who need to leave the building during their stay for medical and other appointments must obtain a pass to leave the buildingAll residents will be subject to drug and alcohol screening N White Bear Avenue North ¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment 2000 , e c n a i l l A y a w u No significant alteration to either the interior or exterior of the buildingPrimary improvements include shower room modifications, upgraded kitchen equipment, and cosmetic interior remodeling The proposed use would meet the criteria to approve a CUP N White Bear Avenue North¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment t n e m m o C c i l b u P d n a w 2000 White Bear Avenue e , i v e e c R n f a f i l a l t A S y a w Four households were represented; no major issues identified ¤ u Applicant held neighborhood meeting on June 15, 2023Staff sent a public hearing notice to properties within 500 feetNo comments have been receivedPlanning Commission held the Public Hearing for these requests Ïno speakers at hearing N North -¤¤¤¤ For the permanent record: Meeting Date: 7/10/2023 Agenda Item J5, Additional Attachment / w e i v e R l i c n u o C d n n a o i n t o a i 2000 White Bear Avenue d s s , n i e e c m m n m a i m o l l o C c A e y R a f f w Recommended approval a u t ¤Staff recommends approval Planning Commission, June 20, 2023 NNorth -S ¤¤