Loading...
HomeMy WebLinkAbout2023-03-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 27, 2023 City Hall, Council Chambers Meeting No. 06-23 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams provided an update on the Purple Line, including the withdrawal of Ramsey County’s support for submittal of rating documentation and their re-evaluating White Bear Avenue as an alternative route. Mayor Abrams also gave a review of the past engagement process and funding. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: City Clean-Up Business Section of Maplewood Living Update Century Avenue Coalition Update Commentary Concerning Bus Stops Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. March 13, 2023 City Council Meeting Minutes Councilmember Cave moved to approve the March 13, 2023 City Council Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. March 27, 2023 City Council Meeting Minutes 1 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations City Clean-Up Councilmember Juenemann reminded residents the city clean-up will be held Saturday, April 22 from 8 a.m. – 1 p.m. Business Section of Maplewood Living Update Councilmember Lee reported he connected with Joe in Communications and there should be no impact to the costs of the Living to add some business highlights. Century Avenue Coalition Update Councilmember Lee reported on attending the March 22 Century Avenue Coalition meeting where MNDOT presented. Commentary Concerning Bus Stops Mayor Abrams spoke about the snow removal at bus stops. 3. Resolution for Commissioner Appointment City Manager Coleman gave the staff report and announced Tom Oszman will be appointed to the position. Councilmember Cave moved to approve the resolution to appoint Tom Oszman to the planning commission. Resolution 23-03-2190 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Planning Commission (one opening) Tom Oszman term expires December 31, 2025 Seconded by Councilmember Juenemann Ayes – All The motion passed. March 27, 2023 City Council Meeting Minutes 2 G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1-G9. Seconded by Councilmember Cave Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 399,467.66 Checks # 110557 thru # 110600 dated 3/09/2023 thru 3/14/23 $ 211,572.48 Checks # 110601 thru # 110629 dated 3/21/23 $ 1,136,937.91 Disbursements via debits to checking account dated 03/06/23 thru 03/19/23 $ 1,747,978.05 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits $ 650,902.45 dated 3/17/23 $ 650,902.45 Total Payroll $ 2,398,880.50 GRAND TOTAL Seconded by Councilmember Cave Ayes – All The motion passed. 2. Resolution Authorizing Maplewood City Staff to Execute All Necessary Documents to Ensure Maplewood City Participation in the Multistate Settlements Relating to Opioid Supply Chain Participants, and in the Minnesota Opioids State- Subdivision Memorandum of Agreement Councilmember Juenemann moved to approve the Resolution Authorizing Maplewood City Staff to Execute All Necessary Documents to Ensure Maplewood City Participation in the March 27, 2023 City Council Meeting Minutes 3 Multistate Settlements Relating to Opioid Supply Chain Participants, and in the Minnesota Opioids State-Subdivision Memorandum of Agreement. Resolution 23-03-2191 RESOLUTION AUTHORIZING MAPLEWOOD CITY STAFF TO EXECUTE ALL NECESSARY DOCUMENTS TO ENSURE MAPLEWOOD CITY PARTICIPATION IN THE MULTISTATE SETTLEMENTS RELATING TO OPIOID SUPPLY CHAIN PARTICIPANTS, AND IN THE MINNESOTA OPIOIDS STATE-SUBDIVISION MEMORANDUM OF AGREEMENT WHEREAS, the State of Minnesota and numerous Minnesota cities and counties are engaged in nationwide civil litigation against opioid supply chain participants related to the opioid crisis; and WHEREAS, the Minnesota Attorney General has signed on to multistate settlement agreements with several opioid supply chain participants, but those settlement agreements are still subject to sign-on by local governments and final agreement by the companies and approval by the courts; and WHEREAS, for the April 2023 agreements there is a deadline of April, 18 2023, for a sufficient threshold of Minnesota cities and counties to sign on to the above-referenced multistate settlement agreements, and failure to timely sign on may diminish the amount of funds received by not only that city or county but by all Minnesota cities and counties from the settlement funds; and WHEREAS, representatives of Minnesota’s local governments, the Office of the Attorney General, and the State of Minnesota have reached agreement on the intrastate allocation of these settlement funds between the State, and the counties and cities, as well as the permissible uses of these funds, which will be memorialized in the Minnesota Opioids State-Subdivision Memorandum of Agreement, as amended (the “State-Subdivision Agreement”); and WHEREAS, the State-Subdivision Agreement creates an opportunity for local governments and the State to work collaboratively on a unified vision to deliver a robust abatement and remediation plan to address the opioid crisis in Minnesota; NOW, THEREFORE, BE IT RESOLVED, Maplewood city supports and agrees to the State-Subdivision Agreement; and BE IT FURTHER RESOLVED, Maplewood city supports and opts in to the April 2023 multistate agreement and all future multistate settlement agreements with opioid supply chain participants; and BE IT FURTHER RESOLVED, Maplewood city authorizes city staff to execute all necessary documents to ensure Maplewood city participation in the multistate settlement agreements, including Participation Agreement(s) and accompanying Release(s), and the State-Subdivision Agreement(s), unless and until such authority is revoked. Seconded by Councilmember Cave Ayes – All The motion passed. March 27, 2023 City Council Meeting Minutes 4 3. Conditional Use Permit Review, McCarrons Water Treatment Plant, 1900 Rice Street North Councilmember Juenemann moved to approve the CUP review for McCarrons Water Treatment Plant, located at 1900 Rice Street North, and review again in one year. Seconded by Councilmember Cave Ayes – All The motion passed. 4. Conditional Use Permit Review, Scooter’s Coffee, 2228 Maplewood Drive North Councilmember Juenemann moved to approve the CUP review for Scooter’s Coffee, located at 2228 Maplewood Drive North, and review again in one year. Seconded by Councilmember Cave Ayes – All The motion passed. 5. Purchase of a 1 Ton Truck Chassis (Unit 540) Councilmember Juenemann moved to approve the approve the purchase of a 1 ton street maintenance truck chassis and direct the Mayor and City Manager to enter into a contract with North Country GM for the purchase under MN State Contract #188747 in the amount of $55,560.00. Seconded by Councilmember Cave Ayes – All The motion passed. 6. Purchase of a 1 Ton Truck Chassis (Unit 546) Councilmember Juenemann moved to approve the purchase of a street sign truck chassis and direct the Mayor and City Manager to enter into a contract with North Country GM under MN State Contract #188747 in the amount of $55,892.00. Seconded by Councilmember Cave Ayes – All The motion passed. 7. Purchase of a 1 Ton Truck Chassis (Unit 651) Councilmember Juenemann moved to approve the purchase of 1 ton park maintenance truck chassis and direct the Mayor and City Manager to enter into a contract with North Country GM for the purchase under MN State Contract #188747 in the amount of $55,892.00. Seconded by Councilmember Cave Ayes – All The motion passed. March 27, 2023 City Council Meeting Minutes 5 8. Purchase of Two ¾ Ton Truck Chassis (Units 500 and 614) Councilmember Juenemann moved to approve the purchase of two public works 3/4 ton truck chassis and direct the Mayor and City Manager to enter into a contract with North Country GM for the purchase under MN State Contract #168931 in the amount of $ 115,873.60. Seconded by Councilmember Cave Ayes – All The motion passed. 9. Purchase of Road Salt for 2023-2024 Winter Season Councilmember Juenemann moved to authorize the Street Superintendent to purchase de- icing salt under a State contract for the 2023-2024 winter season in an estimated amount of $105,282.00. Seconded by Councilmember Cave Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Petition for an Environmental Assessment Worksheet (EAW) for the Reuter Walton Project, 1136/1160 Frost Avenue East Community Development Director Parr began the presentation. Leila Bunge, Environmental Consultant with Kimley-Horn, continued the presentation. Public Works Director Love provided further information. Council discussed the item and asked questions of staff. Mayor Abrams moved to approve the resolution denying a petition for preparation of an EAW for the Reuter Walton residential development project at 1136 and 1160 Frost Avenue East. Resolution 23-03-2192 RESOLUTION DENYING A PETITION FOR PREPARATION OF AN ENVIRONMENTAL ASSESSMENT WORKSHEET FOR THE REUTER WALTON RESIDENTIAL DEVELOPMENT PROJECT AT 1136 AND 1160 FROST AVENUE EAST WHEREAS, in September, 2022, the City of Maplewood (the “City”) received an application from Reuter Walton Development, LLC (the “Proposer”) for a residential development consisting generally of a five-story building with 150 apartment units, underground parking and interior and exterior amenities located at 1136 and 1160 Frost Avenue East (the “Project”); and March 27, 2023 City Council Meeting Minutes 6 WHEREAS, the Proposer had received a Phase I Environmental Site Assessment in April, 2022 and a Phase II Environmental Site Assessment in August, 2022 regarding the Project and site; and WHEREAS, City land use approvals required for the Project included a comprehensive plan amendment, right-of-way vacations, conditional use permit and design review; and WHEREAS, the Project was the subject of public hearings before at the City’s Planning Commission in connection with the land use applications on September 20, 2022 and October 18, 2022; and WHEREAS, the City Council considered the land use applications and took additional testimony regarding the Project at its meeting on November 14, 2022; and WHEREAS, on December 12, 2022, the City Council unanimously approved all of the land use applications, subject to numerous terms and conditions; and WHEREAS, on February 17, 2023 the City received a citizen petition (the “Petition”) from the Environmental Quality Board (the “EQB”) requesting that the City require an Environmental Assessment Worksheet (“EAW”) for the Project; and WHEREAS, the City subsequently received supplemental material related to the Petition from the EQB and the full Petition was formally published in the EQB Monitor on March 14, 2023; and WHEREAS, the EQB has designated the City as the Responsible Governmental Unit (“RGU”) for the Project; and WHEREAS, the Project is neither exempt from an EAW nor subject to a mandatory EAW; and WHEREAS, the EQB’s rules (Minnesota Rules, Part 4410.1100, subpart 6) require the City to determine whether the evidence presented by the petitioners, proposers, and other persons or otherwise known to the RGU demonstrates that, because of the nature or location of the Project, the Project may have the potential for significant environmental effects; and WHEREAS, the EQB rules (Minnesota Rules, Part 4410.1700, subpart 7) further require the City to consider the following factors in making such determination: a. Type, extent, and reversibility of environmental effects; b. Cumulative potential effects: whether the cumulative potential effect is significant; whether the contribution from the project is significant when viewed in connection with other contributions to the cumulative potential effect; the degree to which the project complies with approved mitigation measures specifically designed to address the cumulative potential effect; and the efforts of the proposer to minimize the contributions from the project; c. The extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority; and March 27, 2023 City Council Meeting Minutes 7 d. The extent to which environmental effects can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the project proposer, including other environmental impact statements; and WHEREAS, at its meeting on March 27, 2023, the City Council considered the request for the EAW and a response to the Petition prepared by the City’s staff and consultants, including a memorandum from Kimley-Horn and Associates, Inc. dated March 17, 2023 (the “Memorandum”). NOW, THEREFORE, BE IT RESOLVED, that, after careful consideration and based on all of the evidence presented by the petitioners, proposers, and other persons or otherwise known to the RGU, including the Petition and the Memorandum and the evidence and testimony presented to the Planning Commission and City Council, and upon consideration of the factors and criteria set forth in Minnesota Rules, Part 4410.1100, subpart 6 and Part 4410.1700, subpart 7, the City Council determines that the Project does not present the potential for significant environmental effects beyond those which are subject to mitigation by ongoing public regulatory authority or can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the Project proposer. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Petition to require preparation of an EAW is hereby denied because the evidence presented fails to demonstrate that the Project may have the potential for significant environmental effects. BE IT FINALLY RESOLVED, that the City staff and consultants are hereby authorized and directed to act in accordance with this Resolution and denial of the Petition. The City Clerk is specifically authorized and directed to mail a copy of this Resolution to the representative for the petitioners, the EQB staff, the property owners, and the Project developer within five days of the date it was adopted. The City Clerk is also specifically authorized to complete the online submission form for the EQB Monitor found on the EQB’s website and to upload a copy of this Resolution. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Nay – Councilmember Cave The motion passed. 2. Resolution Approving Third Amendment to the Purchase Agreement, 1160 Frost Avenue East City Attorney Batty gave the staff report and answered questions of council. Councilmember Juenemann moved to approve the resolution authorizing execution of Third Amendment to Purchase Agreement regarding 1160 Frost Avenue. Resolution 23-03-2193 RESOLUTION APPROVING THIRD AMENDMENT TO PURCHASE AGREEMENT FOR 1160 FROST AVENUE March 27, 2023 City Council Meeting Minutes 8 WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 1160 Frost Avenue in Maplewood, Minnesota (the “Property”); and WHEREAS, the legal description of the Property is: Lots 1 through 20 inclusive, Block 1, Kavanagh and Dawson’s Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota; and WHEREAS, on July 8, 2021 the City entered into a purchase agreement with Reuter Walton Development, LLC (the “Purchase Agreement”) regarding the Property; and WHEREAS, on November 17, 2022 the parties executed the First Amendment to Purchase Agreement to extend certain dates and deadlines; and WHEREAS, on December 12, 2022 the parties executed the Second Amendment to Purchase Agreement to extend certain dates and deadlines; and WHEREAS, the parties wish to amend the Purchase Agreement again. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The Mayor and City Manager are hereby authorized and directed to execute the Third Amendment to Purchase Agreement with Reuter Walton Development, LLC regarding the Property. 3. The City staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient to accomplish the intent of this resolution. Seconded by Councilmember Lee Ayes – All The motion passed. 3 Myrtle-Sterling Area Street Improvements, City Project 22-16 a. Resolution Approving Plans and Specifications and Advertising for Bids. b. Resolution Ordering Preparation of Assessment Roll Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution approving plans and specifications and advertising bids for Myrtle-Sterling Area Street Improvements, City Project 22-16. Resolution 23-03-2194 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS March 27, 2023 City Council Meeting Minutes 9 th WHEREAS, pursuant to a resolution of the City Council adopted February 13, 2023, fixed a date for a Council hearing on the proposed street improvements for the Myrtle-Sterling Area Street Improvements, City Project 22-16. th WHEREAS, pursuant to resolution passed by the City Council on February 27, 2023, plans and specifications for the Myrtle-Sterling Area Street Improvements, City Project 22-16, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened electronically via QuestCDN and th considered by the council at 10:00 a.m. on the 28 day of April, 2023. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and th the award of a contract, at the regular City Council meeting of May 8, 2023. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution ordering preparation of assessment roll for Myrtle-Sterling Area Street Improvements, City Project 22-16. Resolution 23-03-2195 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Myrtle-Sterling Area Street Improvements, City Project 22-16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof March 27, 2023 City Council Meeting Minutes 10 Seconded by Councilmember Villavicencio Ayes – All The motion passed. 4. Woodlynn-Southlawn Area Street Improvements, City Project 22-17 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Public Works Director Love gave the staff report. Councilmember Lee moved to approve the resolution approving plans and specifications and advertising bids for Woodlynn-Southlawn Area Street Improvements, City Project 22-17. Resolution 23-03-2196 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS th WHEREAS, pursuant to a resolution of the City Council adopted February 13, 2023, fixed a date for a Council hearing on the proposed street improvements for the Woodlynn- Southlawn Area Street Improvements, City Project 22-17. th WHEREAS, pursuant to resolution passed by the City Council on February 27, 2023, plans and specifications for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened electronically via QuestCDN and th considered by the council at 10:00 a.m. on the 27 day of April, 2023. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and th the award of a contract, at the regular City Council meeting of May 8, 2023. Seconded by Councilmember Juenemann Ayes – All The motion passed. March 27, 2023 City Council Meeting Minutes 11 Councilmember Lee moved to approve the resolution ordering preparation of assessment roll for Woodlynn-Southlawn Area Street Improvements, City Project 22-17. Resolution 23-03-2197 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Woodlynn- Southlawn Area Street Improvements, City Project 22-17. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Seconded by Councilmember Villavicencio Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:51 p.m. Andrea Sindt, City Clerk March 27, 2023 City Council Meeting Minutes 12