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Home My WebLink About2023-02-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 27, 2023 City Hall, Council Chambers Meeting No. 04-23 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. th Mayor Abrams wished Maplewood a happy 66 birthday, provided some history about the city, and encouraged residents to visit the Maplewood Area Historical Society website. B. PLEDGE OF ALLEGIANCE Max Givand led the council in the pledge of allegiance. C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Absent D. APPROVAL OF AGENDA Mayor Abrams requested agenda item F5 be heard after agenda item F2. The following items were added to Council Presentations: Dispatch Policy Public Safety Annual Report Planning Commission League of MN Cities Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Lee Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. February 13, 2023 City Council Meeting Minutes Agenda item J1 was corrected to read “Gary Lenart, Administrator”. Councilmember Lee moved to approve the February 13, 2023 City Council Meeting Minutes as amended. February 27, 2023 City Council Meeting Minutes 1 Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Assistant City Manager/HR Director Darrow gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Dispatch Policy Councilmember Juenemann spoke of attending the Ramsey County Dispatch Policy Committee meeting that covered appropriate response initiatives and future changes with public safety dispatch policies. Public Safety Annual Report Mayor Abrams highlighted the Public Safety Annual Report that will be posted on the city website. Planning Commission Councilmember Lee attended Planning Commission and Community Design Review Board meetings and gave updates. League of MN Cities Councilmember Lee reported on attending League of MN Cities training for newly elected officials. 3. Swearing-In Ceremony for Six Police Officers Public Safety Director Bierdeman addressed the council and introduced officers Jamie Green, Scott Rethwill, Thang Johnny Yang, Jon Givand, Steven Clayton, & Ole Mark. City Clerk Sindt administered the oath before the pinning of their badges. No action required. 4. Strategic Plan Update for Fourth Quarter 2022 Administrative Services & Performance Measurement Coordinator Knutson gave the presentation. Councilmember Lee moved to accept the Strategic Plan Report for Fourth Quarter of 2022. Seconded by Councilmember Juenemann Ayes – All February 27, 2023 City Council Meeting Minutes 2 The motion passed. 5. Resolution of Appreciation for MAC Member Steve Langdon Public Safety Director Bierdeman gave the staff report. Steve Langdon shared gratitude to the city. Councilmember Lee read the resolution. Councilmember Juenemann moved to approve the Resolution of Appreciation for Steve Langdon. Resolution 23-02-2177 RESOLUTION OF APPRECIATION WHEREAS, Steve Langdon has been a member of the Maplewood Police Department’s “Use of Force Workgroup”, Police Advisory Commission, and Multicultural Advisory Committee for six years, serving from July 2016 to February 2023; and WHEREAS, the Multicultural Advisory Committee, the Maplewood Police Department, and the City Council appreciate his experience, insights, and good judgment; and WHEREAS, Mr. Langdon has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Langdon has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefits of the City; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Steve Langdon is hereby extended our gratitude and appreciation for his dedicated service Seconded by Councilmember Lee Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G7 & G9 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G9. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. February 27, 2023 City Council Meeting Minutes 3 ACCOUNTS PAYABLE: $ 183,170.98 Checks # 110430 thru # 110457 dated 2/13/23 $ 1,561,725.75 Checks # 110458 thru # 110501 dated 2/21/23 $ 716,875.58 Disbursements via debits to checking account dated 02/06/23 thru 02/19/23 $ 2,461,772.31 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 616,137.99 2/17/23 $ 616,137.99 Total Payroll $ 3,077,910.30 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. Resolution Approving 2023 Pay Rates for Temporary/Seasonal and Casual Part- Time Employees Councilmember Juenemann moved to approve the resolution for temporary/seasonal and casual part-time pay rates effective January 1, 2023. Resolution 23-02-2178 2023 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part- time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2023 upon Council approval. Accountant $15.00 - 30.00 per hour Accounting Technician $14.00 - 22.00 per hour Administrative Assistant $15.00 - 23.00 per hour Background Investigator $25.00 - 40.00 per hour February 27, 2023 City Council Meeting Minutes 4 Building Inspector $14.00 - 35.00 per hour CSO $14.50 - 19.50 per hour Election Judge $15.00 - 25.00 per hour Fire Maintenance Engineer $14.00 - 18.00 per hour Fire/EMS Cadet $14.50 - 19.50 per hour Gardener $15.00 - 25.00 per hour Intern $15.00 - 25.00 per hour IT Technician $15.00 - 20.00 per hour Laborer $15.00 - 20.00 per hour Office Specialist $12.00 - 18.00 per hour Receptionist $12.00 - 16.00 per hour Recreation Worker $13.00 - 30.00 per hour BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges Seconded by Councilmember Lee Ayes – All The motion passed. 3. 2023 Master Group Contract for Medica Insurance Company Councilmember Juenemann moved to approve the 2023 Master Group Contract for Medica Insurance Company. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Conditional Use Permit Review, Used Auto Sales, 1955 County Road D East Councilmember Juenemann moved to approve the CUP review for used auto sales on the property located at 1955 County Road D East and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. 5. Conditional Use Permit Review, Ridge Periodontics, 3033 Hazelwood Street North Councilmember Juenemann moved to approve the CUP review for Ridge Periodontics, located at 3033 Hazelwood Street North, and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. February 27, 2023 City Council Meeting Minutes 5 6. Conditional Use Permit Review, Erskine Wood Floors, 2728 Geranium Avenue East Councilmember Juenemann moved to approve the CUP review for Erskine Wood Floors, located at 2728 Geranium Avenue East, and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. 7. Resolution Approving Land Exchange Agreement with Beacon Interfaith Housing Councilmember Juenemann moved to approve the resolution authorizing execution of the Land Exchange Agreement with Beacon Interfaith Housing Collaborative and the Philippine Center of Minnesota for the exchange of surface lots located at 1900 Clarence Street North and the lot adjacent to 1375 Frost Avenue East. Resolution 23-02-2179 RESOLUTION APPROVING LAND EXCHANGE AGREEMENT WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 1900 Clarence Avenue in Maplewood, Minnesota (the “City Property”); and WHEREAS, The Philippine Center of Minnesota (the “Center”) is the owner of certain real property located at the northeast quadrant of Frost Avenue and Clarence Street in Maplewood, Minnesota (the “Center Property”); and WHEREAS, the City, the Center and Beacon Acquisition, LLC (“Beacon”) have negotiated a land exchange agreement (the “Land Exchange Agreement”) regarding the exchange of the City Property and the Center Property; and WHEREAS, the Land Exchange Agreement is in furtherance of the Purchase Agreement between the City and Beacon regarding the sale and development of the property at 1375 Frost Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The Land Exchange Agreement is hereby approved and the Mayor and City Manager are authorized and directed to execute said Agreement on behalf of the City. 3. The Mayor and the City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Seconded by Councilmember Lee Ayes – All The motion passed. February 27, 2023 City Council Meeting Minutes 6 8. Resolution Directing Final Payment and Acceptance of Project, Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 Councilmember Juenemann moved to approve the resolution Directing Final Payment and Acceptance of Project for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. Resolution 23-02-2180 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MONTANA-NEBRASKA AREA PAVEMENT REHABILITATION, CITY PROJECT 20-08 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 20-08 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $1,504,511.03. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Lee Ayes – All The motion passed. 9. Massage Center License for Shun Kang Massage, LLC, 1700 Rice St N Councilmember Juenemann moved to approve the Massage Center license for Shun Kang Massage LLC, located at 1700 Rice St N. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. Mayor Abrams announced that due to the absence of 2 councilmembers, and the requirement of 4 votes, the resolution votes are unable to take place. The public hearing will still take place and the voting will be held at the next council meeting, March 13, 2023. February 27, 2023 City Council Meeting Minutes 7 1. Myrtle-Sterling Area Street Improvements, City Project 22-16 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Jeff Koesling – 1757 Myrtle Street Duane Hess – 2331 Kingston Avenue Mayor Abrams closed the public hearing. Staff answered questions. Council discussed topics raised during the public hearing. No further action taken. 2. Woodlynn-Southlawn Area Street Improvements, City Project 22-17 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation Mayor Abrams opened the public hearing. The following people spoke: Justin Konen – 1861 Radatz Avenue Hli Xyooj – 2764 Southlawn Drive Nora Germain – 1851 Radatz Avenue Eric Zenk – 1905 Radatz Avenue Chuck Regal – 2206 Woodlynn Avenue Pat Flaherty – 3100 Ariel Street Mayor Abrams closed the public hearing. Staff answered questions. Council discussed topics raised during the public hearing. No further action taken. I. UNFINISHED BUSINESS None J. NEW BUSINESS None K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, Goodrich Park Improvements Parks & Natural Resources Manager Robbins gave the staff report. February 27, 2023 City Council Meeting Minutes 8 Councilmember Juenemann moved to approve the resolution receiving bids and awarding a construction contract to Sunram Construction Inc. for the Goodrich Park Improvements. Resolution 23-02-2181 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT rd WHEREAS, pursuant to resolution passed by the City Council on January 23, 2023, approving plans and specifications and advertising for bids for Goodrich Park Improvements, and WHEREAS, the plans and specifications were advertised for bids, and th WHEREAS, bids were received and opened on February 14, 2023 at 1:00PM NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the base bid from Sunram Construction Inc. in the amount of $406,875.00 is the lowest responsible bid for the construction of Goodrich Park Improvements, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract for the base bid only with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Lee Ayes – All The motion passed. L. ADJOURNMENT Mayor Abrams adjourned the meeting at 9:01 p.m. Andrea Sindt, City Clerk February 27, 2023 City Council Meeting Minutes 9