HomeMy WebLinkAbout2023-02-27 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 27, 2023
City Hall, Council Chambers
Meeting No. 04-23
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. February 13, 2023 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Swearing-In Ceremony for Six Police Officers
4. Strategic Plan Update for Fourth Quarter 2022
5. Resolution of Appreciation for MAC Member Steve Langdon
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Resolution Approving 2023 Pay Rates for Temporary/Seasonal and Casual Part-Time
Employees
3. 2023 Master Group Contract for Medica Insurance Company
4. Conditional Use Permit Review, Used Auto Sales, 1955 County Road D East
5. Conditional Use Permit Review, Ridge Periodontics, 3033 Hazelwood Street North
6. Conditional Use Permit Review, Erskine Wood Floors, 2728 Geranium Avenue East
7. Resolution Approving Land Exchange Agreement with Beacon Interfaith Housing
Collaborative and the Philippine Center of Minnesota for the Exchange of 1900 Clarence
Street North and the Surface Parking Lot Adjacent to 1375 Frost Avenue
8. Resolution Directing Final Payment and Acceptance of Project, Montana-Nebraska Area
Pavement Rehabilitation, City Project 20-08
9. Massage Center License for Shun Kang Massage, LLC, 1700 Rice St N
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the
Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing
the council. At the podium please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff,
as appropriate, to answer questions or respond to comments.
1. Myrtle-Sterling Area Street Improvements, City Project 22-16
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
2. Woodlynn-Southlawn Area Street Improvements, City Project 22-17
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
None
K. AWARD OF BIDS
1. Resolution Receiving Bids and Awarding Construction Contract, Goodrich Park
Improvements
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request.
The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000
to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for
availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings,
it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst
each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or
others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 13, 2023
City Hall, Council Chambers
Meeting No. 03-23
A.CALL TO ORDER
A meeting of the City Council was held in the City HallCouncil Chambersand was called to
order at7:00p.m. byMayor Abrams.
Mayor Abrams introduced Boy Scout Troop 9060, which meets at Lutheran Church of Peace,
and reported meeting with the troop and inviting them to the council meeting.
B.PLEDGE OF ALLEGIANCE
The following BoyScout Troop 9060 members let the council in the pledge of allegiance: Max
Lutz, Kevin David, Ritham Podaralla, Jonah Wrich, Albert Wright, Joseph “JB” Ketter, Charlie
Buran, Keng Thao, Oskar Kleiter, Cha Zong Vang, with leaders: Brian Wright, David Menier,
David John, & Christopher Lutz.
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added to Council Presentations:
Highlights from the Maplewood Living
Purple Line meeting with Met Council
MAC Member
CouncilmemberJuenemannmoved to approve the agenda as amended.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
E.APPROVAL OF MINUTES
1.January 23, 2023 City CouncilWorkshop Meeting Minutes
CouncilmemberCavemoved to approve the January 23, 2023 City CouncilWorkshop
MeetingMinutes assubmitted.
Seconded by CouncilmemberJuenemannAyes – All
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The motion passed.
2.January 23, 2023 City Council Meeting Minutes
vemoved to approve the January 23, 2023 City CouncilMeetingMinutes
CouncilmemberCa
assubmitted.
Seconded by Councilmember LeeAyes – All
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2.Council Presentations
Highlights from the Maplewood Living
Councilmember Juenemann highlighted the Maplewood Living articles on the Arbor Day tree
sale, closing of thecitymedicine collectionbox and alternative sites, and the winter gnome
challengetaking place at the Nature Center.
Purple Line meeting with Met Council
Councilmember Juenemannshared her thoughts on the meeting with the Met Council
regarding the Purple Line.
MAC Member
Councilmember Lee reported MAC member Steve Langdon is stepping down and requested a
resolution of appreciation.
3.Resolution for Commissioner Appointments
City Manager Coleman gave the staff report.
annmoved to approve the resolution to appoint the candidates to the
CouncilmemberJuenem
commission as indicated below.
Resolution 23-02-2168
RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to
be appointed to the following commission or board:
Environmental & Natural Resources Commission(two openings)
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Nancy Edwards term expires September 30, 2026
David Lates term expires September 30, 2025
Seconded by CouncilmemberCave Ayes – All
The motion passed.
4.Housing and Economic Development CommissionNext Steps
City Manager Coleman gave the staff report. City Attorney Batty and Community
Development Director Parr provided additional information.
Council consensus wasto move forward with decommissioning theHEDC.
No action required.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G3 a. was pulled for a separate vote.
CouncilmemberCavemoved toapprove agenda items G1, G2, G3 b, c, d, & G4-G9.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1.Approval of Claims
vemoved to approve the approval of claims.
CouncilmemberCa
ACCOUNTS PAYABLE:
$ 2,143,831.80 Checks # 110331 thru # 110353
dated 1/20/23
$ 128,297.27 Checks # 110354 thru # 110380
dated 1/24/23
$ 931,037.90 Checks # 110381 thru # 110402
dated 1/31/23
$ 155,471.57 Checks # 110403 thru # 110429
dated 2/07/23
$ 4,045,050.20 Disbursements via debits to checking account
dated 01/16/23 thru 02/05/23
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$ 7,403,688.74 Total Accounts Payable
PAYROLL
$ 808,141.73 Payroll Checks and Direct Deposits dated 1/20/23
$ 663,299.68 Payroll Checks and Direct Deposits dated 2/03/23
$ 1,471,441.41 Total Payroll
$ 8,875,130.15 GRAND TOTAL
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
2.Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard
Street
CouncilmemberCavemoved to approve the Local Lawful Gambling permit for Knights of
Columbus #4374 for their event on March 25, 2023.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
3.Collective Bargaining Agreements
a.AFSCME (2023 – 2025)
b.MSA (2023 – 2025)
c.IAFF Fire Fighters (2022 – 2024)
d.LELS Local 173 Police Sergeants (2022)
Agenda item G3 a. was amended to correct 2 items. Article12.1 was corrected to red-linethe
first sentence stating a “9 month probationary period”. Article 31 was corrected to reference
“Appendix B”.
CouncilmemberCavemoved to approve the 2023-2025 Collective Bargaining Agreement
between the City of Maplewood and AFSCME and authorize the Mayor and City Manager to
execute the contract on behalf of the Cityas amended.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
CouncilmemberCavemoved to approve the 2023-2025 Collective Bargaining Agreement
between the City of Maplewood and MSA and authorize the Mayor and City Manager to
execute the contract on behalf of the City.
Seconded by CouncilmemberJuenemann Ayes – All
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The motion passed.
CouncilmemberCavemoved to approve the 2022-2024 Collective Bargaining Agreement
between the City of Maplewood and IAFF Fire Fighters and authorize the Mayor and City
Manager to execute the contract on behalf of the City.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
CouncilmemberCavemoved to approve the 2022 Collective Bargaining Agreement between
the City of Maplewood and LELS Local 173 Police Sergeants and authorize the Mayor and
City Manager to execute the contract on behalf of the City.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
4.Resolution Approving the City of Maplewood’s Amended Flexible Benefits Plan
vemoved to approve the resolution approving the City of Maplewood’s
CouncilmemberCa
amended Flexible Benefit Plan, effective January 1, 2023.
Resolution 23-02-2169
RESOLUTION APPROVING THE CITY OF MAPLEWOOD’S
AMENDED FLEXIBLE BENEFITS PLAN
WHEREAS, the current City of Maplewood’s Flexible Benefits Plan was last amended
in July 2011.
WHEREAS, changes have occurred since 2011 including specifically, changes to the
annual limits to the pre-tax flexible spending accounts (FSA), plan design change to the FSA
plan and minor Affordable Care Act changes.
NOW, THEREFORE, BE IT RESOLVED that the amended Flexible Benefits Plan,
effective January 1, 2023, presented at this meeting is hereby approved and adopted.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
5.Resolution for Reduction of Retainage on Existing Construction Contract, Cope
Avenue Improvements, City Project 21-06
CouncilmemberCavemoved to approve the resolution for reduction of retainage on existing
construction contract for the Cope Avenue Improvements, City Project 21-06.
Resolution 23-02-2170
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
COPE AVENUE IMPROVEMENTS, CITY PROJECT 21-06
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WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 21-06, Cope Avenue Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, Park Construction Co., has completed the majority of the
project construction contract work, with only minor restoration remaining.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.A reduction in retainage on the construction contract is hereby authorized to be
reduced, at the discretion of the City Engineer, from 5.0% to 2.5%
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
6.Sterling Street Bridge Replacement, City Project 16-25
a.Resolution Directing Modification of Existing Construction Contract,
Change Order No. 2
b.Resolution Directing Final Payment and Acceptance ofProject
CouncilmemberCavemoved to approve the resolution Directing the Modification of Existing
Construction Contract, Change Order No. 2, Sterling Street Bridge Replacement, City Project
16-25, and authorize the Mayor and City Manager to sign Change Order #2.
Resolution 23-02-2171
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 16-25, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Sterling Street Bridge Replacement, City Project 16-25, and has let a construction contract,
and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Sterling Street Bridge Replacement, City Project 16-25, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
1.The Mayor, City Manager, and City Engineer are hereby authorized and directed to
modify the existing contract by executing said Change Order No. 2 which is an
increase of $8,700.00.
2.The revised contract amount is $734,750.40
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
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CouncilmemberCavemoved to approve the resolution Directing Final Payment and
Acceptance of Project for the Sterling Street Bridge Replacement, City Project 16-25.
Resolution 23-02-2172
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
STERLING STREET BRIDGE REPLACEMENT, CITY PROJECT 16-25
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Sterling Street Bridge Replacement, City Project 16-25, and has let a construction contract,
and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Sterling Street Bridge Replacement, City Project 16-25, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
City Project 16-25 is complete and maintenance of the improvements are accepted by the
City; the final construction cost is $733,965.74. Final payment to Northland Grading and
Excavation and the release of any retainage or escrow is hereby authorized.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
7.Resolution Entering into a Limited Use Permit for Operation and Maintenance of a
Trail Along Trunk Highway No. 5 between the Minnesota Department of
Transportation and City of Maplewood, City Project 20-28
CouncilmemberCavemoved to approve the resolution authorizing the City of Maplewood to
enter into a Limited Use Permit for Operation and Maintenance of a Trail along Trunk Highway
No. 5 between the Minnesota Department of Transpiration and the City of Maplewood. The
Mayor and City Manager are authorized to sign said agreement signifying council approval.
Minor revisions as approved by the City attorney are authorized as needed.
Resolution 23-02-2173
AUTHORIZATION TO ENTER INTO LIMITED USE PERMIT NO. 6230-0224
BE IT RESOLVED, that the City of Maplewood enter into Limited Use Permit No.
6230-0224 with the State of Minnesota, Department of Transportation for the following
purposes:
To provide for maintenance and use by the City of Maplewood upon, along, and adjacent to
Trunk Highway No. 5 and the limits of which are defined in said Limited Use Permit.
NOW, THEREFORE BE IT FURTHER RESOLVED by the City Council of the City of
Maplewood, Minnesota that the Mayor and City Manager are authorized to execute and enter
into the Limited Use Permit (Permit No. 6230-0224).
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Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
8.Cooperative Agreement for Operation and Maintenance of the Silver Lake Aerator,
City Project 23-01
vemoved to enter into a Cooperative Agreement for Operation and
CouncilmemberCa
Maintenance of the Silver Lake Aerator between Ramsey County, the City of North Saint Paul,
and Valley Branch Watershed District, and the City of Maplewood. The Mayor and City
Manager are authorized to sign said agreement signifying Council approval. Minor revisions
as approved by the City Attorney are authorized as needed.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
9.Purchase of a Single Axle Plow Truck
CouncilmemberCavemoved to approve the purchase of a single axle plow truck and direct
the Mayor and City Manager to enter into a contract with NussTruck and Equipment for the
purchase under MN State Contract #T647(5) in the amount of $130,557.41 and a contract
with Towmaster Truck Equipment under MN State Contract #222949 in the amount of
$184,934.00.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the
Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.On-Sale Club and Sunday Sales License for Maplewood Moose Lodge #963 dba
Maplewood Moose Lodge, 1832 Gervais Court
City Clerk Sindt gave the staff report. Gary Lenart, Administer at the Maplewood Moose
Lodge, addressed the council.
Councilmember Juenemannmoved to approve the On-Sale Club and Sunday Sales License
for Maplewood Moose Lodge #963 dba Maplewood Moose Lodge, 1832 Gervais Court.
Seconded by Councilmember VillavicencioAyes – All
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The motion passed.
2.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans &
Specifications, and Calling for a Public Hearing for Myrtle-Sterling Area Street
Improvements, City Project 22-16
Public Works Director Love gave the presentation.
CouncilmemberJuenemannmoved to approve the Resolution Accepting the Feasibility
Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public
Hearing at 7:00 p.m. on February 27, 2023 for the Myrtle-Sterling Area Street Improvements,
City Project 22-16.
Resolution 23-02-2174
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to a resolution of the council adopted August 8th, 2022, a report
has been prepared by the City Engineering Division with reference to the improvement of the
Myrtle-Sterling Area Street Improvements, City Project 22-16, and this report was received by
the council on February 13th, 2023.
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.The City Council will consider the Myrtle-Sterling Area Street Improvements, City
Project 22-16 in accordance with the report and the assessment of abutting
property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total project cost of $5,391,700.
2.The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and
specifications for the making of said improvement.
3.The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$5,391,700 shall be established. The proposed financing plan is as follows:
Estimated Project Cost Recovery
Funding SourceTotal Amount% of Total
General Obligation (G.O.) Improvement Bonds$2,142,10040%
Environmental Utility Fund$1,287,10024%
Sanitary Sewer Fund$70,7001.5%
Water Area Fund$25,6000.5%
St. Paul Regional Water Services (SPRWS)$1,041,70019%
Special Benefit Assessments$824,50015%
Total Estimated Project Funding:$5,391,700100%
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4.A public hearing shall be held on such proposed improvement on the 27th day of
February, 2023 at 7:00 PM. The City Clerk shall give mailed and published notice
of such hearing and improvement as required by law.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
3.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans &
Specifications, and Calling for a Public Hearing for Woodlynn-Southlawn Area
Street Improvements, City Project 22-17
Public Works Director Love gave the presentation.
CouncilmemberLeemoved to approve the Resolution Accepting the Feasibility Report,
Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at
7:00 p.m. on February 27, 2023 for the Woodlynn-Southlawn Area Street Improvements, City
Project 22-17.
Resolution 23-02-2175
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to a resolution of the council adopted August 8th, 2022, a report
has been prepared by the City Engineering Division with reference to the improvement of the
Woodlynn-Southlawn Area Street Improvements, City Project 22-17, and this report was
received by the council on February 13th, 2023.
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.The City Council will consider the Woodlynn-Southlawn Area Street
Improvements, City Project 22-17 in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total
project cost of $3,527,800.
2.The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and
specifications for the making of said improvement.
3.The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$3,527,800 shall be established. The proposed financing plan is as follows:
Estimated Project Cost Recovery
Funding SourceTotal Amount% of Total
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General Obligation (GO)Bonds$348,60010%
Environmental Utility Fund$227,0006%
Sanitary Sewer Fund$73,5002%
Water Area Fund$58,3002%
Street Revitalization Fund$1,822,70052%
Special Benefit Assessments$997,70028%
Total Estimated Project Funding:$3,527,800100%
4.A public hearing shall be held on such proposed improvement on the 27th day of
February, 2023 at 7:00 PM. The City Clerk shall give mailed and published notice
of such hearing and improvement as required by law.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
4.Resolution Ordering the Abatement of Conditions Creating a Hazardous Property
and Public Nuisance at 1742 ½ English Street
Public Works Director Love gave the presentation. City Attorney Batty provided further
information.
ed to approve the Resolution Ordering the Abatement of
Councilmember Juenemannmov
Conditions Creating a Hazardous Property and Public Nuisance at 1742 ½ English Street,
Resolution 23-02-2176
RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A
HAZARDOUS PROPERTY AND PUBLIC NUISANCE AT 1742 ½ ENGLISH STREET
RECITALS
WHEREAS, the property located at 1742 ½ English Street, legally described on Exhibit
A attached hereto (the “Subject Property”), contains a single-family dwelling (the “Dwelling”)
and is located in the city of Maplewood (the “City”); and
WHEREAS, the Subject Property is owned by Jose Vega (the “Owner”) and to the best
of the City’s knowledge is currently unoccupied; and
WHEREAS, the Subject Property is approximately 0.08 acres in size and does not
have street frontage; and
WHEREAS, because the Subject Property does not have street frontage or private
easement rights to install utility service lines, connecting to nearby public sewer and water
mains is not presently viable; and
WHEREAS, to the best of the City’s knowledge, there is a well on the Subject Property
that provides the Dwelling with groundwater; and
WHEREAS, in lieu of connecting to City sewer, the Dwelling has long been served by
a privately owned individual subsurface sewage treatment system (“SSTS”); and
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WHEREAS, on December 15, 2021, an inspection of the SSTS on the Subject
Property was performed by Brian Humpal, an MPCA-licensed SSTS inspector, pursuant to
City requirements; and
WHEREAS, during said inspection, it was observed that the SSTS was installed in
approximately 1940 and consists only of a cesspool (the “Cesspool”); and
WHEREAS, pursuant to Minnesota Rules, section 7080.1500, subp. 4.B, cesspools
are noncompliant sewage treatment systems because they do not adequately protect local
groundwater; and
WHEREAS, on January 7, 2022, a letter was sent to the Owner informing him that the
Cesspool was noncompliant and that, pursuant to section 40-234(c) of the Maplewood City
Code (the “City Code”), the Cesspool must be upgraded, repaired, replaced, or abandoned, in
accordance with state and local requirements, within three months; and
WHEREAS, the Owner did not respond to the aforementioned letter, and so on August
30, 2022, another letter was sentto the Owner, again informing him that the Cesspool is
noncompliant under state law and constitutes a hazard and a public nuisance; and
WHEREAS, following the City’s most recent letter, City staff was contacted by the
Owner’s contractor who indicated that the Subject Property is too small to accommodate a
new SSTS. The contractor inquired about whether a holding tank could be permanently
installed on the Subject Property to collect sewage from the Dwelling, and City staff informed
said contractor that permanent holding tanks are expressly prohibited under section 40-271(c)
of the City Code; and
WHEREAS, to date, the Cesspool still exists on the Subject Property and there is no
legally compliant method for collecting wastewater generated inside of the Dwelling; and
WHEREAS, Minnesota Statutes, section 463.15, subdivision 3 defines a “hazardous
property” as “any property…, which because of inadequate maintenance, dilapidation,
physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard
to public safety or health;” and
WHEREAS, Minnesota Rules, section 1300.0180 provides that equipment regulated
by the Minnesota State Building Code, including private plumbing and utilities, is unsafe if it is
a “health hazard; an unsanitary condition; or \[is\] otherwise dangerous to human life” and
further deems the “\[u\]se of a building, structure, or building service equipment constituting a
hazard to safety, health, or public welfare by reason of inadequate maintenance, dilapidation,
obsolescence, fire hazard, disaster, damage, or abandonment is, for the purposes of this part,
an unsafe use”; and
WHEREAS, Minnesota Rules, section 1300.0180 also provides that all unsafe
buildings, structures, or appendages are public nuisances that “must beabated by repair,
rehabilitation, demolition, or removal according to Minnesota Statutes, sections 463.15 to
463.26”; and
WHEREAS, section 713.2 of the Minnesota State Plumbing Code, which is part of the
building code and adopted by reference in section12-36 of the City Code, expressly requires
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buildings that are not connected to public sewer to be served by an approved private sewage
disposal system; and
WHEREAS, section 18-28(b) of the City Code deems it a public nuisance for any
cesspool in the City to become offensive, nauseous or injurious to health; and
WHEREAS, section 18-31(14) of the city code deems it a public nuisance to use
property in any manner deemed by the city council to be a menace to the health of the
inhabitants of the City; and
WHEREAS, both Minnesota Statutes, section 609.74 and section 18-30 of the City
Code also deem it a public nuisance to maintain or permit a condition which unreasonably
annoys, injures or endangers the safety, health, morals, comfort, or repose of the public; and
WHEREAS, based on the foregoing, City staff, including the City’s building official and
its public works director, are of the opinion that the Subject Property and the Dwelling located
thereon are hazardous, unsafe, and a public nuisance; and
WHEREAS, Minnesota Statutes, section 463.161 and section 18-37 of the City Code
authorize the City council to order the owner of any hazardous property or nuisance property
within the City to correct or remove said conditions; and
WHEREAS, by letters dated and mailed on January 7, 2022 and August 30, 2022, the
City notified the Owner of the hazardous and nuisance conditions summarized herein, as well
as the steps needed to correct said conditions; and
WHEREAS, the Owner has not corrected any of the unlawfulconditions of the Subject
Property and said conditions still exist today; and
WHEREAS, Minnesota Statutes, section 463.161 et seq. authorizes a City to correct or
remove a hazardous condition of any hazardous building or property if the owner of record
fails to do so after a reasonable time and the district court enters a judgment sustaining the
City’s order; and
WHEREAS, also pursuant to section 18-37 of the City Code, the city council may order
the abatement of a nuisance on any premises; and
WHEREAS,based on the information presented, the City council has determined that
the condition of the Subject Property constitutes a hazard, is unsafe, and is a nuisance, all in
violation of state and local law, and therefore should be abated.
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED by the City council of the City of Maplewood
as follows:
1. The City council adopts, as factual findings, all of the recitals listed above.
2. The City council finds that the condition of the Subject Property is hazardous, as
defined by Minnesota Statutes, section 463.15, and unsafe, as defined in
Minnesota Rules, section 1300.0180.
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3. The City council also finds that the condition of the Subject Property constitutes a
public nuisance, as defined by both state and local law, violates the
aforementioned sections of the City Code, and is a menace to the health of the
inhabitants of the City.
4. The City attorney shall prepare an abatement order substantially similar to that
attached as Exhibit B attached hereto.
5. The City attorney is authorized to take all necessary legal steps to effectuate
service of this resolution and the corresponding abatement order in the manner
required by state and/or local law.
6. The City attorney and City staff are authorized to take all necessary legal steps to
secure compliance with the abatement order and to obtain authority to remove
and abate the hazardous conditions on the Subject Property by court order and
collect and/or assess the costs thereof against the Subject Property, as
otherwise permitted by state and/or local law.
EXHIBIT A TO RESOLUTION
Abatement Order
STATE OF MINNNESOTA DISTRICT COURT
COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT
________________________________________ Case Type: Other Civil
In the Matter of the Hazardous and Nuisance
Property Located at 1742 ½ English Street,
Maplewood, MinnesotaORDER FOR ABATEMENT OF
HAZARDOUS PROPERTY
AND PUBLIC NUISANCE
________________________________________
TO: All owners, occupants, and all lienholders of record.
The city council of the city of Maplewood, Minnesota hereby orders that within 45 days of service
of this Order that you abate the hazardous conditions which exist on the property located at: 1742 ½
English Street, in the city of Maplewood, Ramsey County, which property is legally described as follows:
The North 100 feet of the South 767.56 feet, except the West 158 feet of the Southwest Quarter
of Section 15, Township 29, Range 22, lying West of the Northern Pacific Railway Right of Way,
Ramsey County, Minnesota
The city of Maplewood, pursuant to Minnesota Statutes, chapter 463 and the Minnesota State
Building Code, has determined that the condition of the property located at the above-referenced
address is hazardous and unsafe because wastewater produced by or disposed of within the dwelling
located thereon is being deposited into a cesspool. The dwelling’s plumbing fixtures are not otherwise
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connected to public sewer, nor are they serviced by a compliant individual subsurface sewage
treatment system. For those reasons, the city of Maplewood, pursuant to chapter 18 of the Maplewood
City Code and Minnesota Statutes, section 609.74, also has determined that the property located at
the above-referenced address constitutes a public nuisance.
Pursuant to the above-referenced statutes and ordinances, it is hereby ORDERED that you
abate the hazardous conditions within 45 days of the date of service of this Order by performing one of
the following:
1.Replace the cesspool with a compliant individual subsurface sewage treatment system
that serves the dwelling on the subject property and meets all state and local
requirements;
2.Acquire permanent easement rights from neighboring landowners to accommodate a
private sewer service line and thereafter connect the dwelling on the subject property to
city sewer; or
3.Demolish the dwelling on the subject property to prevent the ability to deposit
wastewater generated on the property into the noncompliant cesspool.
All work completed is subject to permitting and required inspections by staff members of the city
to ensure compliance with applicable rules and law. You are further advised that unless such corrective
action is taken or an answer is served on the city and filed with the Ramsey County District Court
Administrator within 21 days of the date of service of this Order upon you, a motion for summary
enforcement of this Order may be made to the Ramsey County District Court.
You are further advised that if you do not comply with this Order and the city is compelled to
take corrective action, it will pursue the dwelling’s demolition and all necessary costs incurred by the
city in taking such corrective action will be collected and assessed against the property pursuant to
Minnesota Statutes, section 463.21 and section 18-37 of the Maplewood City Code. In connection
thereto, the city intends to recover all of its expenses incurred in carrying out this Order, including
specifically but not exclusively, filing fees, service fees, publication fees, attorneys’ fees, appraisers’
fees, witness fees, including expert witness fees and traveling expenses incurred by the city from the
time this Order was originally made pursuant to Minnesota Statutes, section 463.22.
Dated ______________, 2023 KENNEDY & GRAVEN, CHARTERED
By:
David T. Anderson (#0393517)
700 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402
(612) 337-9300
Attorney for City of Maplewood
February 13, 2023
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ACKNOWLEDGMENT
The undersigned acknowledges that costs, disbursements and reasonable attorney and witness
fees may be awarded pursuant to Minn. Stat. § 549.211, subd. 2, to the party against whom the
allegations in this pleading are asserted.
David T. Anderson
Seconded by Councilmember LeeAyes – All
The motion passed.
E.AWARD OF BIDS
None
F.ADJOURNMENT
Mayor Abramsadjourned the meeting at8:16 p.m.
February 13, 2023
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CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER:
Brian Bierdeman, Public Safety Director
AGENDA ITEM: Swearing-In Ceremony for Six Police Officers
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Maplewood Police Department has had an open hiring and recruitment process to fill multiple
police officer vacancies over the last year. Six Police Officers have successfully completed their
field training and will be officially sworn in with the Maplewood Police Department.
Recommended Action:
For presentation purposes only.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
N/A
Background:
Officer Steven Clayton is a lateral hire for the Maplewood Police Department. Officer Clayton has
worked in law enforcement for over a decade. He spent four and a half years with the Polk County
Sheriff’s Office and a little over six years with the St. Croix Falls Police Department. He spent four
years at the Polk County Sheriff’s Office as a canine handler and a member of the SWAT team. In
August of 2021, he was assigned to the SWAT sniper team. His education background is in music.
He majored in classical guitar performance and minors in jazz bass at the University of Wisconsin-
River Falls.
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Officer Clayton chose to apply for a lateral position with the Maplewood Police Department because
of the family first environment and the many career opportunities within the department.
As a former canine handler, Officer Clayton said he would love to run another canine in the
future. He said Canines are a phenomenal asset to law enforcement as a location tool and he also
enjoyed the community outreach potential of having a K9 partner. Officer Clayton would also like to
be selected to be on the Ramsey County SWAT team to use the skills he developed over his career
to make our community a safer place.
OfficerClaytonhas a uniqueconnectiontoMaplewoodasheworkedwithJoeBergeron’sbrotherat
the Sheriff’s office. He was also familiar with the area as a musician and has played at multiple
establishmentswithinthecityofMaplewood.
On his off time, Officer Clayton enjoys trail running, woodworking, hiking/rucking/land navigation,
bow hunting, skiing, mountain biking, dog training, playing guitar, and exploring back roads on his
Harley Davidson.
Officer Jon Givand is a lateral officer, who for the last 13 years worked for the Oak Park Heights
Police Department, his last several years as a Sergeant. Officer Givand has a Bachelor’s Degree
from Mankato State University and has already completed the Supervisory / Leadership Certificate
Program through the MN Bureau of Criminal Apprehension (BCA).
Officer Givand was familiar with the City of Maplewood and the Police Department from attending
past law enforcement trainings that have been hosted in Maplewood and from frequenting local
retail businesses on his off time.
Officer Givand sought out a lateral opportunity with Maplewood because of the department and the
City’s family-first philosophy and the priority placed on employee wellness. Officer Givand’s
immediate goal with the department is to continue to develop as an officer and build strong positive
relationships within the community we serve.
On his days off, Officer Givand focuses on his time with his family, dedicating most of his time to
attending his children’s sports and school related activities, camping, travel, and outdoor activities.
Officer Jamie Green is a lateral officer. He obtained his Bachelor of Science degree in Law
EnforcementfromMinnesotaState University,Mankatoin2015.OfficerGreenworkedfor a couple
ofagencies since graduating,withthelastfouryearsworkingas a DeputySheriffattheCook
County Sheriff’s Office. In 2021, he obtained his Master of Science degree in Criminal Justice with
a focus in Cybercrime and he hopes to one day continue his education and pursue his
Doctoral degree.
Officer Green said what most was appealing to him about the Maplewood Police Department was
the strong emphasis on family first. Officer Green is a huge family guy and he tries to see his family
every chance he gets.
Another thing that drew Officer Green to Maplewood was the opportunities for professional and
personal growth. Officer Green would like to work toward being an investigator and would like to
specialize his investigations on computer crimes against children. Prior to being in law
enforcement, he worked several years in public schools as security and in childcare. His goal is to
protect children by educating the children, parents, and educators of the online dangers. His
second goal is to become a School Resource Officer. He believes the role of a School Resource
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Officer is to be involved in the everyday life of students while they are at school and to build trust
with the students and parents, and this is a challenge he would look forward to taking on.
In his free time he enjoys traveling; spending time with his partner, family, and friends; playing with
his black lab; and going to the gym. He is currently training for a half marathon in the fall.
Officer Ole Mark is originally from Red Wing, MN and currently lives in the rural St. Croix River
Valley area in Wisconsin. Officer Mark has approximately seventeen years experience working in
criminal justice; having worked in criminal defense, corrections, and in law enforcement. In the field
oflawenforcement,hehasworkedas a patrolofficer,field-trainingofficer,investigator,andK9
Handler. Officer Mark received his associate’s degree in criminal justice through Rasmussen
Collegeand hisbachelor’sdegreethroughConcordiaCollege.OfficerMarkattendedtheMN
POST Skills program at Alexandria Technical College.
Officer Mark was introduced to the City of Maplewood by another new officer, who also came here
fromthe same law enforcement agency. Officer Mark stated he was drawn to the straightforward
lateralprocessandwasimpressedbytheprofessionalism,enthusiasm,andopennessofthe
Command and Patrol staff. Officer Mark stated he knew it was a unique environment that he
wanted to be a part of. His goals here are to make a positive impact in this community and perhaps
earn a role in the investigative unit.
When Officer Mark is not on duty, he enjoys spending as much time with his wife and family. He
also enjoys music, dog training, reading, and spending time outdoors on his rural property.
Officer Scott Rethwill grew up in Blaine and presently resides in Lino Lakes. Officer Rethwill has a
strong connection to Maplewood, having taught Sunday school at Woodland Hills Church, and his
younger sister lives in the city. Officer Rethwill’s daughter was also born at Saint John’s Hospital.
Before coming to the city of Maplewood, Officer Rethwill was a police officer with Prairie Island
Indian Community and Minneapolis Park Police Department. Officer Rethwill spent some time as a
Federal Law Enforcement Officer with the Federal Reserve Police Department where he was a
member of the executive protection team. Officer Rethwill also served 6 years in the Army National
Guard as an Infantryman Team Leader.
Officer Rethwill has earned his Associates Degree in Law Enforcement from North Hennepin
Community College. Presently, OfficerRethwill is a senior at Luther Rice College and Seminary,
where he will be completing his Bachelor’s Degree in Biblical Studies with an emphasis in
Apologetics.
Officer Rethwill wanted to find a community and department where he could grow throughout his
career. Maplewood is a strong community that supports their officers and he could not have found
a better city to dedicate his life to. Officer Rethwill’s first goal is to create a strong community bond
with the citizens of the city, and his second is to promote a positive and healthy working
environment.
During his free time, Officer Rethwill enjoys spending time with my family, golfing, playing hockey,
and motorcycles.
Officer Thang Yang is from Cottage Grove and was born in Saint Paul. Officer Yang is no stranger
to Maplewood. Growing up Officer Yang traveled to Maplewood with his family to shop at the
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Maplewood Mall and eat out at Great Moon Buffet. Some of Officer Yang’s siblings and relatives
were born at Saint John’s Hospital.
Before becoming a police officer, Officer Yang worked full time as Walmart Loss Prevention and
part time as a Community Service Officer for the Cottage Grove Police Department. Prior to
working these two jobs, Officer Yang served seven years in the Marine Corps as an administrator.
Shortly after leaving the Marine Corps in 2020, Officer Yang earned his Bachelor’s degree in
Criminal Justice: Homeland Security from American InterContinental University. In June 2022,
OfficerYangcompletedRasmussenUniversity’slawenforcement programandwasawardedan
associate’s degree in Law Enforcement. That same month, Officer Yang passed the MN POST
examandbecameeligibleforhireas a policeofficer.
Officer Yang applied to several police agencies and chose to be with Maplewood. Officer Yang
says what made the department appealing was how everyone got along with one another and how
officers were able to donate some of their personal vacation time to help other officers. For now,
OfficerYangwantstoensurehesuccessfullycompleteshisfirstyearofprobationbeforehe
pursues other department goals. Officer Yang hopes to one day become a Field Training Officer
and become a member of the department’s training unit.
On Officer Yang’s time off, he likes to go indoor rock climbing, catch up on his reading and spend
time atthe gym.
Attachments:
None.
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CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER:
Brian Bierdeman, Public Safety Director
AGENDA ITEM: Resolution of Appreciation for MAC Member Steve Langdon
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
When committee members end their time and service on a committee, the city considers a
resolution of appreciation recognizing the individual for their service to the City of Maplewood.
Recommended Action:
Motion to adopt the Resolution of Appreciation for Steve Langdon.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The City of Maplewood appreciates its citizen volunteers who serve on the city’s boards and
commissions and works to provide recognition for members upon resignation.
Background:
Steve Langdon has informed staff that he will beresigning his position on the Multicultural Advisory
Committee (MAC). Mr. Langdon began his volunteer service to the City of Maplewood in July of 2016,
when he became part of a “Use of Force Workgroup” that was tasked with reviewing and making
recommendations to the police department’s “use of force” policies and training protocols. After the
“Use of Force Workgroup” completed their work, Mr. Langdon became a member of the Police
Advisory Commission (PAC). Following the disbanding of the PAC at the end of 2019, Mr. Langdon
continued his volunteer service on the newly formed Multicultural Advisory Committee (MAC).
Attachments:
1.Resolution of Appreciation
Council Packet Page Number 69 of 198
F5, Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Steve Langdon has been a member of the Maplewood Police Department’s
“Use of Force Workgroup”, Police Advisory Commission, and Multicultural Advisory Committee for
six years, serving from July 2016 to February 2023; and
WHEREAS, the Multicultural Advisory Committee, the Maplewood Police Department, and
the City Council appreciate his experience, insights, and good judgment; and
WHEREAS, Mr. Langdon has freely given of his time and energy, without compensation, for
the betterment of the City of Maplewood; and
WHEREAS, Mr. Langdon has shown dedication to his duties and has consistently
contributed his leadership and efforts for the benefits of the City;
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Steve Langdon is hereby extended our gratitude and
appreciation for his dedicated service.
Adopted by the Maplewood City Council on February 27, 2023
________________________________
Marylee Abrams, Mayor
Attest:
________________________________
Andrea Sindt, City Clerk
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CITY COUNCIL STAFF REPORT
Meeting Date February 27, 2023
Melinda Coleman, City Manager
REPORT TO:
Joe Rueb, Finance Director
REPORT FROM:
Joe Rueb, Finance Director
PRESENTER:
Approval of Claims
AGENDA ITEM:
DiscussionPublic Hearing
Action Requested: Motion
Form of Action:ResolutionOrdinanceContract/Agreement Proclamation
Policy Issue:
The City Manager has reviewed the bills and authorized payment in accordance with City Council policies.
Recommended Action:
Motion to approve the approval of claims.
ACCOUNTS PAYABLE:
$ Checks # 110430 thru # 110457183,170.98
dated 2/13/23
$ Checks # 110458 thru # 1105011,561,725.75
dated 2/21/23
$ Disbursements via debits to checking account716,875.58
dated 02/06/23 thru 02/19/23
$ Total Accounts Payable2,461,772.31
PAYROLL
$ Payroll Checks and Direct Deposits dated 2/17/23616,137.99
$ Total Payroll616,137.99
$ GRAND TOTAL3,077,910.30
Background
A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
1.Listing of Paid Bills
Council Packet Page Number 71 of 198
G1, Attachments
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
11043005114PROJ 21-02, PROF DESIGN SERVICES16,121.8002/14/2023BOLTON & MENK, INC.
02/14/2023BOLTON & MENK, INC.05114PROJ16-25 BID/CONSTRUCTION PHASES318.00
02/14/2023BOLTON & MENK, INC.051141077 CENTURY AVE SPETIC SERVICES92.50
02/14/2023BOLTON & MENK, INC.05114PROJ 19-22 CONSTRUCTION SERVICES54.00
11043100585NET BILLABLE TICKETS - JAN 2023176.8502/14/2023GOPHER STATE ONE-CALL
11043200875CANON COPIER USAGE FEES - JAN1,136.3502/14/2023LOFFLER COMPANIES, INC.
11043300532HR ATTORNEY FEE LABOR REL - JAN6,165.5002/14/2023MADDEN GALANTER HANSEN, LLP
11043405353CONTRACT GASOLINE - FEB12,670.7902/14/2023MANSFIELD OIL CO
02/14/2023MANSFIELD OIL CO05353CONTRACT DIESEL - FEBRUARY6,163.98
02/14/2023MANSFIELD OIL CO05353CONTRACT DIESEL - FEBRUARY2,640.56
11043501337FLEET SUPPORT FEES - JAN574.0802/14/2023RAMSEY COUNTY-PROP REC & REV
11043601190ELECTRIC & GAS UTILITY19,617.0602/14/2023XCEL ENERGY
02/14/2023XCEL ENERGY01190ELECTRIC UTILITY17,002.61
02/14/2023XCEL ENERGY01190ELECTRIC & GAS UTILITY713.43
02/14/2023XCEL ENERGY01190FIRE SIRENS62.30
11043706163ONLINE BENEFITS ADMINFEE - FEB371.0002/14/2023AL TECHNOLOGIES, LLC
11043805786MONTHLY PREM - FEB 2023285.0202/14/2023COLONIAL LIFE PROCESSING CTR
11043906437A02/14/2023EDEN PRAIRIE, CITY OFNNUAL FENCING CONSORTIUM FEE12,157.00
11044005594SRVS FEE PERMITRACKMS4 APP 20231,330.0002/14/2023FOUNDATION BUSINESS SYSTEMS
11044106434DESKTOP COMMANDER8,150.0002/14/2023IPROJECTSOLUTIONS, LLC
11044200846PD PHONE INTERPRETATION JAN 2023832.3702/14/2023LANGUAGE LINE SERVICES
11044306438VIRTUAL SERVER SUPPORT/MGMT8,816.0002/14/2023METRO - INET
02/14/2023064382023 WORKSPACEONE LICENSES6,150.00METRO - INET
11044405838MONTHLY PREMIUM - MARCH266.7002/14/2023MINNESOTA BENEFIT ASSOCIATION
11044506439REF02/14/2023MYINT MYINT SWEUND PROP LICENSE 1519 CTY RD E200.00
11044606257VIDEO PROD SERVICES - JAN 20231,095.0002/14/2023NINE NORTH
11044705879DEER REMOVAL - JANUARY129.0002/14/2023ROADKILL ANIMAL CONTROL
11044801530SERVICE & MAINT ON UNIT 735669.3502/14/2023STEPP MANUFACTURING CO., INC.
110449015452023 MEMBERSHIP ASSESSMENT2,155.5002/14/2023SUBURBAN RATE AUTHORITY
110450051142022 GENERAL GIS ASSISTANCE900.0002/14/2023BOLTON & MENK, INC.
11045100211PROJ 21-06/21-07 MATERIALS TESTING14,994.0002/14/2023BRAUN INTERTEC CORP.
02/14/202300211PROJ 21-06/21-07 MATERIALS TESTING760.00BRAUN INTERTEC CORP.
11045200393MONTHLY SURTAX - SEPT 20214,337.1702/14/2023MN DEPT OF LABOR & INDUSTRY
02/14/202300393MONTHLY SURTAX - JULY 20214,172.42MN DEPT OF LABOR & INDUSTRY
02/14/202300393MONTHLY SURTAX - OCT 20213,854.97MN DEPT OF LABOR & INDUSTRY
02/14/202300393MONTHLY SURTAX - JUNE 20213,549.58MN DEPT OF LABOR & INDUSTRY
02/14/202300393MONTHLY SURTAX - AUG 20212,253.83MN DEPT OF LABOR & INDUSTRY
00393MONTHLY SURTAX - NOV 20212,048.12
02/14/2023MN DEPT OF LABOR & INDUSTRY
02/14/202300393MONTHLY SURTAX - DEC 20211,780.09MN DEPT OF LABOR & INDUSTRY
11045300875CANON COPIER USAGE FEES - DEC376.7202/14/2023LOFFLER COMPANIES, INC.
11045400532HR ATTORNEY FEE LABOR REL - JUNE1,720.2502/14/2023MADDEN GALANTER HANSEN, LLP
02/14/202300532HR ATTORNEY FEE LABOR REL - JULY1,425.20MADDEN GALANTER HANSEN, LLP
11045505736RANGE RENTAL FEES1,440.0002/14/2023FOREST LAKE SPORTSMEN'S CLUB
11045602137ATTORNEY FEES - DECEMBER 202212,130.8802/14/2023KENNEDY & GRAVEN CHARTERED
11045705159REPAIR OF PLAYGRO02/14/2023PLAYPOWER LT FARMINGTON INCUND EQUIP1,311.00
183,170.98
28Checks in this report.
Council Packet Page Number 72 of 198
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Check Register
City of Maplewood
CheckDescriptionAmount
DateVendor
110458037322023 CHEV TAHOE V#673460,477.0002/14/2023STILLWATER MOTORS
11045902/21/202302728KIMLEY-HORN & ASSOCIATES INCPROJ 16-18 GLADSTONE PHASE 33,354.92
11046002/21/202305013YALE MECHANICAL LLCNORTH FIRE STATION CONST PROJ25,783.30
11046102/21/202300181BERWALD ROOFING CO INCNORTH FIRE STATION CONST PROJ12,188.75
11046202/21/202305972BHE COMMUNITY SOLAR, LLCCOMM SOLAR GARDEN - DEC 20222,276.59
11046302/21/202302679CENTURY FENCE CONORTH FIRE STATION CONST. PROJ10,174.50
11046402/21/202303463EBERT CONSTRUCTIONNORTH FIRE STATION CONST. PROJ27,079.57
11046502/21/202306255ELECTRICAL PRODUCTION SERVICESNORTH FIRE STATION CONST PROJ56,401.56
11046602/21/202306254GENERAL SHEET METAL CO. LLCNORTH FIRE STATION CONST PROJ12,969.86
11046702/21/202301897KRAUS-ANDERSON CONSTRUCTION CON FIRE STATION CONST PROJ THRU DEC3,619.04
11046802/21/202300827L M C I TWC CLAIM #004772204,163.12
02/21/202300827L M C I TWC CLAIM #00474776679.67
02/21/202300827L M C I TWC CLAIM #00483118373.16
02/21/202300827L M C I TWC CLAIM #00476987307.73
11046902/21/202301088MN POLLUTION CONTROL AGENCYPROJ 21-06 PENALTY ORDER472.50
11047002/21/202301182NAC MECH & ELECTRICAL SERVICESNORTH FIRE STATION CONST PROJ42,021.38
11047102/21/202306276NORTH METRO COMPANIES, LLCNORTH FIRE STATION CONST PROJ5,667.47
11047202/21/202306294OTIS ELEVATOR COMPANYNORTH FIRE STATION CONST PROJ1,637.31
11047302/21/202302903PARK CONSTRUCTION COPROJ 21-06 COPE AVE IMP PMT#731,246.02
11047402/21/202306263PRIME CONSTRUCTION SOLUTIONSNORTH FIRE STATION CONST PROJ1,000.00
11047502/21/202304350RIGHT-WAY CAULKING, INC.NORTH FIRE STATION CONST PROJ1,211.50
11047602/21/202306253SUMMIT FIRE PROTECTION CO.NORTH FIRE STATION CONST PROJ3,452.26
11047702/21/202306264SUPERSET TILE & STONENORTH FIRE STATION CONST PROJ11,346.86
11047802/21/202301665TWIN CITY HARDWARENORTH FIRE STATION CONST PROJ9,133.32
11047902/21/202300985METROPOLITAN COUNCILWASTEWATER - JANUARY364,344.28
02/21/202300985METROPOLITAN COUNCILWASTEWATER - FEBRUARY364,344.28
02/21/202300985METROPOLITAN COUNCILWASTEWATER - MARCH364,344.28
11048002/21/202301160NEWMAN SIGNS, INC.PROJ 21-06 - STREET SIGNS2,053.93
11048102/21/202302043OVERHEAD DOOR COMPANYREPLACE DOOR HANDLE N.FIRE STATION75.00
11048202/21/202305670PETERSON COUNSELING/CONSULTINGCONSULTING SERVICES - JANUARY1,930.00
11048302/21/202301337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - JANUARY227.76
11048402/21/202304845TENNIS SANITATION LLCRECYCLING FEE - JANUARY72,736.83
11048502/21/202303334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL - 7.9 TON1,311.40
11048602/21/202301925AMERICAN PRESSURE INC.PRESSURE WASHER - 55 GAL SOAP494.45
11048702/21/202300089APWA MEMBERSHIPANNUAL MEMBERSHIP 5/1/23 - 4/30/241,432.50
11048802/21/202300464EMERGENCY AUTOMOTIVE TECH, INCREPLACE COMPUTER DOCK - V#5447115.00
11048902/21/202305372FERRELLGASPROPANE FILL - EMTF3,262.21
11049002/21/202306009HEALTHCALL, LLCCOMM. PARAMEDIC SOFTWARE-JAN920.00
11049102/21/202305533KIRVIDA FIREREPAIRS TO LADDER #3151,330.32
02/21/202305533KIRVIDA FIREREPAIRS TO ENGINE #323967.07
11049202/21/202302938KORTERRA INCSERVICE FOR 10/20/22 - 10/19/234,000.00
11049302/21/202306440NCE EMPOWERING SAFETYEMS EQUIPMENT SUPPLIES3,157.00
11049402/21/202300001ONE TIME VENDORFINAL BILL 2/15/23 - REFUND BALANCE ON5.42
11049502/21/202305817PALE BLUE DOT LLC'CERT' GRANT - RESEARCH & FINAL REPORT1,000.00
11049602/21/202301340REGIONS HOSPITALACLS COURSE3,055.00
02/21/202301340REGIONS HOSPITALACLS COURSE2,585.00
11049702/21/202305579SOLDO CONSULTING, P.C.FD INTERNAL INVESTIGATION2,828.75
11049802/21/202306107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - JAN8,215.88
11049902/21/202305663TRANS UNION LLCCR REPORTING SERVICE - JANUARY65.00
11050002/21/202301730W W GOETSCH ASSOCIATES, INC.LIFTSTATION UPGRADES - CITY HALL29,488.00
11050102/21/202301789CITY OF WOODBURYANNUAL SEWER MAINT - DIST 51W399.00
1,561,725.75
44Checks in this report.
Council Packet Page Number 73 of 198
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
2/6/2023Delta DentalDental Premium2,279.27
2/6/2023Empower - State PlanPR - Deferred Compensation25,676.00
2/6/2023MN State TreasurerDrivers License/Deputy Registrar20,796.67
2/6/2023MN State TreasurerPR - State Payroll Tax28,229.04
2/7/2023MN State TreasurerDrivers License/Deputy Registrar25,422.21
2/8/2023MN State TreasurerDrivers License/Deputy Registrar97,329.35
2/9/2023MN State TreasurerDrivers License/Deputy Registrar34,156.02
2/10/2023MN Dept of Natural ResourcesDNR electronic licenses1,755.23
2/10/2023MN State TreasurerDrivers License/Deputy Registrar13,134.06
2/10/2023Optum HealthDCRP & Flex plan payments6,224.75
2/13/2023Delta DentalDental Premium2,749.96
2/13/2023MN State TreasurerDrivers License/Deputy Registrar30,203.36
2/14/2023MN State TreasurerDrivers License/Deputy Registrar29,297.00
2/15/2023MN State TreasurerDrivers License/Deputy Registrar24,950.11
2/16/2023MN State TreasurerDrivers License/Deputy Registrar27,058.90
2/17/2023ICMA (Vantagepointe)PR - Deferred Compensation8,679.00
2/17/2023ICMA (Vantagepointe)PR - Retiree Health Savings5,964.18
2/17/2023Labor UnionsPR - Union Dues1,938.32
2/17/2023MidAmericaPR - HRA Flex Plan - AUL17,281.27
2/17/2023MN Dept of Natural ResourcesDNR electronic licenses604.60
2/17/2023MN State TreasurerDrivers License/Deputy Registrar22,561.58
2/17/2023Optum HealthDCRP & Flex plan payments596.50
2/17/2023P.E.R.A.PR - P.E.R.A.132,916.57
2/17/2023U.S. TreasurerPR - Federal Payroll Tax105,649.26
2/17/2023US Bank VISA One Card*Purchasing Card Items51,422.37
716,875.58
*Detailed listing of VISA purchases is attached.
Council Packet Page Number 74 of 198
G1, Attachments
Purchasing Card Items
Transaction DatePosting DateMerchant NameTransaction AmountName
2023/01/272023/01/30800 POSTCARDS$492.31CHAD BERGO
THE STAR TRIBUNE CIRCULATCHAD BERGO
2023/02/032023/02/06$49.27
2023/02/032023/02/06TARGET 00011858$30.00NEIL BRENEMAN
EMERGENCY AUTO TECHDANIEL BUSACK
2023/01/272023/01/30$158.79
2023/02/032023/02/06GRAFIX SHOPPE$55.00DANIEL BUSACK
GRAPHIC DESIGN INCDANIEL BUSACK
2023/02/072023/02/08$126.62
2023/01/252023/01/30MENARDS OAKDALE MN($11.98)SCOTT CHRISTENSON
TWIN CITY FILTER SERVICESCOTT CHRISTENSON
2023/02/012023/02/06$321.00
2023/02/022023/02/03GRAINGER$169.40SCOTT CHRISTENSON
GRAINGERSCOTT CHRISTENSON
2023/02/022023/02/03$17.25
2023/02/032023/02/06FERGUSON ENT #525$146.55SCOTT CHRISTENSON
MENARDS OAKDALE MNSCOTT CHRISTENSON
2023/02/072023/02/09$9.96
2023/02/082023/02/09SHERWIN WILLIAMS 703127$47.36SCOTT CHRISTENSON
DIVE RESCUE INTERNATIONALBRAD DAVISON
2023/01/232023/02/01$288.44
2023/01/232023/02/01DIVE RESCUE INTERNATIONAL$199.58BRAD DAVISON
NTE 5413BRAD DAVISON
2023/01/272023/01/30$128.41
2023/01/312023/02/01DIVE RESCUE INTERNATIONAL$88.00BRAD DAVISON
TIDAL WAVE MAPLEWOODBRAD DAVISON
2023/02/062023/02/07$21.48
2023/02/072023/02/09OFFICEMAX/DEPOT 6164$32.19BRAD DAVISON
THE HOME DEPOT #2801BRAD DAVISON
2023/02/072023/02/09$51.92
2023/01/272023/01/30MINNESOTA CHIEFS OF POLIC$193.00JOSEPH DEMULLING
MINNESOTA CHIEFS OF POLICJOSEPH DEMULLING
2023/01/272023/01/30$525.00
2023/01/292023/01/31HOMEDEPOT.COM$404.00JOSEPH DEMULLING
WEB*NETWORKSOLUTIONSMYCHAL FOWLDS
2023/02/042023/02/06$14.99
2023/02/062023/02/07COMCAST BUSINESS$826.00MYCHAL FOWLDS
MSFT * E0500M2OQONICK FRANZEN
2023/02/022023/02/03$8.00
2023/02/032023/02/03APPLE.COM/US$319.00NICK FRANZEN
APPLE.COM/USNICK FRANZEN
2023/02/032023/02/03$4,279.00
2023/02/072023/02/07MSFT * E0500M5B0B$8.00NICK FRANZEN
COSTCO WHSE #1021TONY GABRIEL
2023/01/312023/02/01$79.41
2023/02/012023/02/02TARGET 00011858$19.33TONY GABRIEL
TARGET 00011858TONY GABRIEL
2023/02/032023/02/06$9.66
2023/02/032023/02/06COSTCO WHSE #1021$59.56TONY GABRIEL
ASPEN MILLSMICHAEL HAGEN
2023/01/312023/02/01$985.99
2023/02/012023/02/02AIRGAS - NORTH$316.56MICHAEL HAGEN
AIRGAS - NORTHMICHAEL HAGEN
2023/02/012023/02/02$102.24
2023/02/012023/02/02ASPEN MILLS$131.00MICHAEL HAGEN
GALLSMICHAEL HAGEN
2023/02/042023/02/06$373.99
2023/02/042023/02/06GALLS$137.99MICHAEL HAGEN
AMZN MKTP US*YQ9KN9GS3MICHAEL HAGEN
2023/02/042023/02/06$394.84
2023/02/072023/02/08ASPEN MILLS$310.84MICHAEL HAGEN
AIRGAS - NORTHMICHAEL HAGEN
2023/02/082023/02/09$222.63
2023/02/082023/02/09AIRGAS - NORTH$261.33MICHAEL HAGEN
HOLIDAY STATIONS 0440TIMOTHY HAWKINSON
2023/02/082023/02/09$9.11
2023/02/082023/02/10NINO S PIZZERIA$70.09TIMOTHY HAWKINSON
MICROSOFT*STORETAMARA HAYS
2023/01/272023/01/30$75.15
2023/01/272023/02/10MICROSOFT*STORE($75.15)TAMARA HAYS
MENARDS OAKDALE MNTAMARA HAYS
2023/02/072023/02/09$71.75
2023/02/072023/02/09THE HOME DEPOT 2801$83.99TAMARA HAYS
MENARDS OAKDALE MNTAMARA HAYS
2023/02/082023/02/10$118.99
2023/02/092023/02/10AMZN MKTP US*N667Z8YY3$27.98TAMARA HAYS
SOCIETYFORHUMANRESOURCELINDSAY HERZOG
2023/02/032023/02/06$229.00
2023/01/252023/01/31SQ *MINNESOTA CIT OFFICER($900.00)MICHAEL HOEMKE
POLICE RECORDS MGMTMICHAEL HOEMKE
2023/02/092023/02/10$259.00
2023/01/272023/02/01WWW.DALCOONLINE.COM$412.24DAVID JAHN
THE HOME DEPOT #2801DAVID JAHN
2023/01/312023/02/02($21.95)
2023/01/312023/02/02THE HOME DEPOT #2801$199.00DAVID JAHN
SHERWIN WILLIAMS 703127DAVID JAHN
2023/02/012023/02/02$189.44
2023/02/012023/02/03HOMEDEPOT.COM$297.49DAVID JAHN
AMZN MKTP US*XM1ZD13U3MEGHAN JANASZAK
2023/01/272023/01/30$41.40
2023/01/272023/01/30AMZN MKTP US*4V9GV89V3$525.77MEGHAN JANASZAK
AMAZON.COM*4A4QH4Z83MEGHAN JANASZAK
2023/01/302023/01/31$25.58
2023/02/082023/02/09AMZN MKTP US*H934O79G0$16.99MEGHAN JANASZAK
Council Packet Page Number 75 of 198
G1, Attachments
2023/02/082023/02/10ODP BUS SOL LLC # 105910$16.79MEGHAN JANASZAK
ODP BUS SOL LLC # 101090MEGHAN JANASZAK
2023/02/082023/02/10$31.45
2023/01/302023/01/31PAYPAL *EHLERS$315.00RANDY JOHNSON
INT'L CODE COUNCIL INCRANDY JOHNSON
2023/01/312023/01/31$100.00
2023/01/312023/02/01AMERICAN PLANNING ASSOCI$99.00RANDY JOHNSON
THE STAR TRIBUNE CIRCULATLOIS KNUTSON
2023/01/302023/01/31$625.04
2023/01/302023/02/01FUSION LEARNING PARTNERS$1,125.00LOIS KNUTSON
IMPRINT PLUSLOIS KNUTSON
2023/02/022023/02/03$265.97
2023/02/032023/02/06ARROWWOOD RESORT AND CONF$317.42ERIC KUBAT
THE HOME DEPOT #2801JASON KUCHENMEISTER
2023/02/072023/02/09$1,116.00
2023/02/082023/02/08ULINE *SHIP SUPPLIES$281.41JASON KUCHENMEISTER
PAYPAL *BLACKSMOKESMICHAEL MALESKI
2023/01/312023/02/01$2,700.00
2023/01/312023/02/01PAYPAL *BLACKSMOKES$2,700.00MICHAEL MALESKI
MINNESOTA STATE FIRE CHIEMICHAEL MALESKI
2023/02/022023/02/06$285.00
2023/02/062023/02/07AR500 DS$464.30MICHAEL MALESKI
PIONEER PRESS CIRCMIKE MARTIN
2023/02/022023/02/03$0.99
2023/02/012023/02/01PEDIATRIC EMERGENCY STAND$50.00BRAD MCGEE
PAPA JOHN'S #1838BRAD MCGEE
2023/02/092023/02/10$114.97
2023/02/062023/02/08KWIK TRIP 41500004150$12.00MICHAEL MONDOR
CALIBRE PRESSRACHEL MURRAY
2023/01/262023/01/30$199.00
2023/01/262023/01/30CALIBRE PRESS$359.00RACHEL MURRAY
CINTAS CORPBRYAN NAGEL
2023/02/012023/02/02$39.31
2023/02/012023/02/02CINTAS CORP$20.81BRYAN NAGEL
CINTAS CORPBRYAN NAGEL
2023/02/012023/02/02$80.67
2023/02/012023/02/02CINTAS CORP$39.98BRYAN NAGEL
CINTAS CORP69BRYAN NAGEL
2023/02/012023/02/02$14.
2023/02/072023/02/08CINTAS CORP$86.50BRYAN NAGEL
CINTAS CORPBRYAN NAGEL
2023/02/072023/02/08$245.68
2023/02/082023/02/09CINTAS CORP$209.75BRYAN NAGEL
CINTAS CORPBRYAN NAGEL
2023/02/082023/02/09$15.05
2023/02/082023/02/09CINTAS CORP$27.19BRYAN NAGEL
CINTAS CORPBRYAN NAGEL
2023/02/082023/02/09$14.69
2023/02/082023/02/09CINTAS CORP$59.70BRYAN NAGEL
NAPA STORE 3279016KEN NIELSEN
2023/01/282023/01/30$34.76
2023/02/072023/02/08PAYPAL *FIREMARSHAL$40.00JERRY NOVAK
PSI SERVICES LLCMICHAEL NYE
2023/01/272023/01/30$175.00
2023/01/262023/01/30HEALTH CARE LOGISTICS INC$665.85KENNETH POWERS
BOUND TREE MEDICAL LLCKENNETH POWERS
2023/02/032023/02/06$357.99
2023/02/062023/02/07LIFE ASSIST INC$251.76KENNETH POWERS
BOUND TREE MEDICAL LLCKENNETH POWERS
2023/02/062023/02/08$895.38
2023/02/072023/02/08TELEFLEX LLC$1,330.00KENNETH POWERS
TELEFLEX LLCKENNETH POWERS
2023/02/072023/02/08$15.50
2023/01/262023/01/300391-AUTOPLUS$168.29STEVEN PRIEM
MIDWEST NEW RICHMONDSTEVEN PRIEM
2023/01/272023/01/30$1,125.67
2023/01/272023/01/310391-AUTOPLUS($10.99)STEVEN PRIEM
0391-AUTOPLUSSTEVEN PRIEM
2023/01/272023/01/31$118.71
2023/01/272023/02/01MIDWEST NEW RICHMOND($439.58)STEVEN PRIEM
SHARROW LIFTING PRODUCTSSTEVEN PRIEM
2023/01/302023/01/31$72.20
2023/01/302023/01/31ZIEGLER INC COLUMBUS$447.33STEVEN PRIEM
METRO PRODUCTS INCSTEVEN PRIEM
2023/01/312023/02/01$66.16
2023/02/012023/02/02COMOLUBE AND SUPPLIES INC$141.60STEVEN PRIEM
TRI-STATE BOBCATSTEVEN PRIEM
2023/02/012023/02/02$93.13
2023/02/022023/02/060391-AUTOPLUS$118.02STEVEN PRIEM
AN FORD WHITE BEAR LAKSTEVEN PRIEM
2023/02/032023/02/06$229.27
2023/02/062023/02/07POMPS TIRE 021$601.80STEVEN PRIEM
FACTORY MOTOR PARTS (19)STEVEN PRIEM
2023/02/082023/02/09$17.74
2023/02/082023/02/09TRI-STATE BOBCAT$1,495.16STEVEN PRIEM
MINNESOTA OCCUPATIONALTERRIE RAMEAUX
2023/02/072023/02/09$356.88
2023/02/072023/02/09MINNESOTA OCCUPATIONAL$1,070.00TERRIE RAMEAUX
MIDWEST SECURITY PRODUCTMICHAEL RENNER
2023/02/012023/02/03$308.00
2023/02/022023/02/03AMAZON.COM*6Y6VY0XP3 AMZN$59.95AUDRA ROBBINS
CINTAS CORPAUDRA ROBBINS
2023/02/022023/02/03$155.34
2023/02/022023/02/03CINTAS CORP$52.52AUDRA ROBBINS
AMZN MKTP US*1J0R77YU3AUDRA ROBBINS
2023/02/072023/02/08$43.54
2023/02/072023/02/09CBT*RAMSEY CO ONLINE$714.00AUDRA ROBBINS
Council Packet Page Number 76 of 198
G1, Attachments
2023/02/072023/02/09CBT*SVC FEE RAMSEY ME$17.78AUDRA ROBBINS
THE HOME DEPOT #2801ROBERT RUNNING
2023/02/012023/02/03$53.71
2023/02/032023/02/06NAPA STORE 3279016($44.70)ROBERT RUNNING
NAPA STORE 3279016ROBERT RUNNING
2023/02/032023/02/06$44.70
2023/02/032023/02/06NAPA STORE 3279016$41.63ROBERT RUNNING
EVEREST EMERGENCY VEHICLERYAN SCHROEDER
2023/02/012023/02/02$384.42
2023/01/272023/01/30N-EAR$314.98STEPHANIE SHEA
GALLSSTEPHANIE SHEA
2023/02/022023/02/03$1,229.50
2023/02/022023/02/03CINTAS CORP$83.10STEPHANIE SHEA
IN *ENVUE TELEMATICS LLCSTEPHANIE SHEA
2023/02/032023/02/06$624.00
2023/02/082023/02/09MINNESOTA COUNTY ATTORNEY$11.00STEPHANIE SHEA
STREICHER'S MOSTEPHANIE SHEA
2023/02/092023/02/10$5,056.70
2023/02/092023/02/10N-EAR$164.99STEPHANIE SHEA
CINTAS CORPSTEPHANIE SHEA
2023/02/092023/02/10$83.10
2023/01/272023/01/30INTERNATIONAL ASSOCIATION$1,136.00KAYLA SPANDE
CINTAS CORPKAYLA SPANDE
2023/02/072023/02/08$49.24
2023/02/082023/02/09AMZN MKTP US*H96E68YQ0 AM$105.99KAYLA SPANDE
AMZN MKTP US*B974T6LJ3KAYLA SPANDE
2023/02/092023/02/10$161.10
2023/01/272023/01/30BREEZY POINT RESORT INTL$277.02JOSEPH STEINER
BCA TRAINING EDUCATIONJOSEPH STEINER
2023/01/272023/01/30$300.00
2023/01/302023/02/01MOCIC$200.00JOSEPH STEINER
DUNAWAY CUSTOM ARMS LLCBRIAN TAUZELL
2023/01/272023/01/30$429.99
2023/01/292023/01/31ANIMAL EMERGENCY REFERR$1,482.83BRIAN TAUZELL
EX *6825919 STEINERBRIAN TAUZELL
2023/01/312023/02/01$184.43
2023/02/042023/02/07WWW.BROWNELLSINC.COM$120.46BRIAN TAUZELL
FUSION LEARNING PARTNERS00JORDAN WARDELL
2023/02/072023/02/09$350.
2023/01/302023/01/31SOL*SNAP-ON INDUSTRIAL$117.70JEFF WILBER
NTE 5413JEFF WILBER
2023/02/092023/02/10$69.95
2023/01/302023/01/31TRI-STATE BOBCAT$154.12MATT WOEHRLE
WHEELCO NEWPORTMATT WOEHRLE
2023/02/012023/02/02$25.49
2023/02/082023/02/10AN FORD WHITE BEAR LAK$346.32MATT WOEHRLE
TRI-STATE BOBCATMATT WOEHRLE
2023/02/092023/02/10$297.06
2023/01/312023/02/01ROSEDALE CHEVROLET$35.37BOON XIONG
TRI-STATE BOBCATBOON XIONG
2023/02/022023/02/03$651.27
$51,422.37
Council Packet Page Number 77 of 198
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
incl in Amount
02/17/23ABRAMS, MARYLEE649.6046.75
02/17/23CAVE, REBECCA530.61
02/17/23JUENEMANN, KATHLEEN530.61
02/17/23LEE, CHONBURI530.61
02/17/23VILLAVICENCIO, NICHOLE530.61
02/17/23COLEMAN, MELINDA7,536.00
02/17/23DARROW, MICHAEL5,128.63
02/17/23KNUTSON, LOIS3,506.39
02/17/23CHRISTENSON, SCOTT2,504.92
02/17/23DOUGLASS, TOM2,944.17
02/17/23JAHN, DAVID2,815.54
02/17/23LENTINI, LINDSAY2,988.72
02/17/23RAMEAUX, THERESE8,913.325,034.18
02/17/23AEILTS, LAUREN2,312.99
02/17/23JACOBSON, CARL4,391.84
02/17/23RACETTE, THOMAS2,813.61
02/17/23RUEB, JOSEPH5,537.84
02/17/23STANLEY, JENNIFER3,611.41
02/17/23ARNOLD, AJLA1,086.14
02/17/23CROSS, JULIA2,109.60
02/17/23EVANS, CHRISTINE2,633.60
02/17/23LARSON, MICHELLE2,387.20
02/17/23SCHORR, JENNIFER1,967.39
02/17/23SINDT, ANDREA4,058.38
02/17/23HANSON, MELISSA2,235.20
02/17/23HOC
KBEIN, JUDY1,298.99
02/17/23KRAMER, PATRICIA1,431.20
02/17/23MOY, PAMELA1,939.53
02/17/23OSTER, ANDREA2,391.82
02/17/23VITT, JULIANNE2,164.99
02/17/23WEAVER, KRISTINE3,593.75
02/17/23WEISER, PETER1,138.62
02/17/23BENJAMIN, MARKESE3,766.54
02/17/23BERGERON, ASHLEY4,520.30
02/17/23BIERDEMAN, BRIAN6,143.79
02/17/23BROWN, RAE4,799.78
02/17/23BURT-MCGREGOR, EMILY4,245.94
02/17/23BUSACK, DANIEL5,574.67
02/17/23CLAYTON, STEVEN3,635.62
02/17/23COLEMAN, ALEXANDRA195.09
02/17/23CONDON, MITCHELL4,086.47
02/17/23CRUZ, TREANA2,918.71
02/17/23DEMULLING, JOSEPH4,694.11
02/17/23DUGAS, MICHAEL5,040.25
02/17/23FORSYTHE, MARCUS4,143.37
02/17/23FRITZE, DEREK4,194.47
02/17/23GABRIEL, ANTHONY4,484.75
02/17/23GEISELHART, BENJAMIN3,725.24
02/17/23GIVAND, JONATHAN3,745.94
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G1, Attachments
02/17/23GREEN, JAMIE3,560.33
02/17/23HAWKINSON JR, TIMOTHY3,845.83
02/17/23HENDRICKS, JENNIFER2,294.40
02/17/23HER, PHENG3,940.50
02/17/23HER, TERRELL3,083.54
02/17/23HOEMKE, MICHAEL5,040.25
02/17/23JOHNSON, BARBARA644.00
02/17/23KADEN, JACOB1,608.88
02/17/23KANDA, MADELINE3,261.68
02/17/23KIM, WINSTON3,174.76
02/17/23KONG, TOMMY3,870.10
02/17/23KORAN, MARIE414.00
02/17/23KROLL, BRETT4,226.91
02/17/23KUCHENMEISTER, GINA2,327.20
02/17/23KUCHENMEISTER, JASON2,631.36
02/17/23LATOUR, HAYLEY2,109.60
02/17/23LENERTZ, NICHOLAS3,615.72
02/17/23LYNCH, KATHERINE3,395.42
02/17/23MARINO, JASON4,660.26
02/17/23MARK, OLAF3,635.62
02/17/23MATTHEIS, TAWNY2,959.93
02/17/23MORALES, MARIO1,948.19
02/17/23MURRAY, RACHEL4,378.86
02/17/23NYE, MICHAEL4,624.04
02/17/23PARKER, JAMES4,047.56
02/17/23PASDO, JOSEPH3,
028.15
02/17/23PETERS, DANIEL3,770.19
02/17/23QUIRK, JAMES2,931.19
02/17/23RETHWILL, SCOTT3,682.47
02/17/23SALCHOW, CONNOR4,230.14
02/17/23SANCHEZ, ISABEL2,987.29
02/17/23SHEA, STEPHANIE2,825.45
02/17/23STARKEY, ROBERT4,116.35
02/17/23STEINER, JOSEPH5,040.25
02/17/23STOCK, AUBREY3,885.71
02/17/23SUEDKAMP, ADAM3,871.02
02/17/23SWETALA, NOAH3,572.54
02/17/23TAUZELL, BRIAN5,019.44
02/17/23WENZEL, JAY3,870.10
02/17/23WIETHORN, AMANDA3,749.22
02/17/23XIONG, KAO3,870.10
02/17/23XIONG, PETER2,747.02
02/17/23XIONG, TUOYER3,531.91
02/17/23YANG, THANG2,901.55
02/17/23ZAPPA, ANDREW4,108.61
02/17/23BARRETTE, CHARLES
5,646.55
02/17/23BAUMAN, ANDREW3,441.22
02/17/23BEITLER, NATHAN3,043.82
02/17/23BERG, TERESA1,240.00
02/17/23CAMPBELL, MACLANE2,692.05
02/17/23COOK, TANNER2,727.58
02/17/23CRAWFORD JR, RAYMOND3,470.49
02/17/23CRUMMY, CHARLES3,516.50
02/17/23DABRUZZI, THOMAS3,922.95
02/17/23DAVISON, BRADLEY3,496.03
02/17/23HAGEN, MICHAEL3,409.48
02/17/23HALWEG, JODI3,517.08
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02/17/23HAWTHORNE, ROCHELLE3,656.01
02/17/23KUBAT, ERIC4,287.98
02/17/23LANDER, CHARLES3,409.48
02/17/23LANIK, JAKE3,106.79
02/17/23MALESKI, MICHAEL3,905.43
02/17/23MCGEE, BRADLEY3,901.06
02/17/23MERKATORIS, BRETT4,899.99
02/17/23MONDOR, MICHAEL5,611.02
02/17/23NEILY, STEVEN3,641.42
02/17/23NELSON, GRADON3,142.99
02/17/23NIELSEN, KENNETH3,667.55
02/17/23NOVAK, JEROME3,823.55
02/17/23POWERS, KENNETH4,194.41
02/17/23SCHROEDER, RYAN4,437.60
02/17/23SEDLACEK, JEFFREY3,466.14
02/17/23SKARA, MICHAEL2,743.93
02/17/23SPANDE, KAYLA2,340.99
02/17/23WARDELL, JORDAN3,946.60
02/17/23WILLIAMSON, MICHAEL3,273.11
02/17/23WILSON, DAMARI555.75
02/17/23ZAPPA, ERIC3,280.46
02/17/23CORTESI, LUANNE2,387.20
02/17/23JANASZAK, MEGHAN3,433.68
02/17/23BRINK, TROY3,225.78
02/17/23BUCKLEY, BRENT2,779.10
02/17/23EDGE, DOUGLAS2,
036.81
02/17/23HERBST, JONATHEN2,081.50
02/17/23JONES, DONALD2,753.43
02/17/23JORDAN, TIMOTHY2,119.39
02/17/23JORGENSON, ANDREW1,900.70
02/17/23MEISSNER, BRENT2,744.79
02/17/23MLODZIK, JASON2,488.09
02/17/23NAGEL, BRYAN4,767.00
02/17/23RUNNING, ROBERT3,090.30
02/17/23TEVLIN, TODD2,757.41
02/17/23BURLINGAME, NATHAN3,503.44
02/17/23DUCHARME, JOHN3,441.42
02/17/23ENGSTROM, ANDREW3,436.80
02/17/23JAROSCH, JONATHAN4,643.77
02/17/23LINDBLOM, RANDAL3,441.45
02/17/23LOVE, STEVEN6,169.43
02/17/23STRONG, TYLER3,527.17
02/17/23CAMPBELL, NOAH117.00
02/17/23GERNES, CAROLE2,903.39
02/17/23GORACKI, CECELIA156.00
02/17/23HERBER, GREGORY
312.00
02/17/23JORGENSON, SETH91.00
02/17/23MAKENS, ELLA39.00
02/17/23MCKANE, QUINN471.25
02/17/23SHELBY - VAZQUEZ, CECILIA195.00
02/17/23SIMONS, TYSEN39.00
02/17/23FRIBERG, DAVID2,289.29
02/17/23HAYS, TAMARA3,201.43
02/17/23HINNENKAMP, GARY3,781.27
02/17/23NAUGHTON, JOHN2,781.41
02/17/23ORE, JORDAN2,712.79
02/17/23STOKES, KAL2,395.29
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02/17/23BEGGS, REGAN2,579.29
02/17/23HAMMOND, ELIZABETH2,643.23
02/17/23JOHNSON, ELIZABETH2,527.39
02/17/23JOHNSON, RANDY4,780.89
02/17/23KROLL, LISA2,419.33
02/17/23PARR, DANETTE6,504.30
02/17/23FINWALL, SHANN2,090.61
02/17/23MARTIN, MICHAEL4,347.48
02/17/23LENTZ, DANIEL3,149.79
02/17/23THIENES, PAUL2,273.26
02/17/23WESTLUND, RONALD2,860.99
02/17/23YOUNG, MATTHEW2,776.00
02/17/23WELLENS, MOLLY2,657.30
02/17/23BJORK, BRANDON120.25
02/17/23BRENEMAN, NEIL3,370.91
02/17/23CAMPBELL, KEVIN214.50
02/17/23GORACKI, GERALD338.50
02/17/23HANSEN, MICHAEL273.00
02/17/23LO, SATHAE271.50
02/17/23MOORE, PATRICK305.50
02/17/23ROBBINS, AUDRA4,755.52
02/17/23WHITE, LINDA234.00
02/17/23BERGO, CHAD4,140.68242.07
02/17/23SCHMITZ, KEVIN2,453.29
02/17/23SHEERAN JR, JOSEPH4,498.64
02/17/23ADAM
S, DAVID2,947.39
02/17/23JENSEN, JOSEPH2,908.32
02/17/23SCHULTZ, SCOTT4,739.00
02/17/23WILBER, JEFFREY2,804.55
02/17/23PRIEM, STEVEN3,054.12
02/17/23WOEHRLE, MATTHEW3,171.92
02/17/23XIONG, BOON2,777.69
02/17/23FOWLDS, MYCHAL5,129.70
02/17/23FRANZEN, NICHOLAS4,876.90
02/17/23GERONSIN, ALEXANDER3,351.70
02/17/23RENNER, MICHAEL2,994.25
5,323.00
616,137.99
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CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Used Auto Sales, 1955 County Road D
East
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The conditional use permit (CUP) review for used auto sales on the property located at 1955
County Road D East, is due for its annual review.
Recommended Action:
Motion to approve the CUP review for used auto sales on the property located at 1955 County
Road D East and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is enter amount or $0.00.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of the
date of initial approval unless such review is waived by council decision. At the one-year review, the
council may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit for the property located at 1955 County Road D East on
January 28, 2019. The permit allows for the operation of a used car dealership on the property. All
conditions of the CUP have been achieved, though the site is currently vacant. Staff recommends
reviewing the CUP again in one year to ensure site conditions remain compliant should a new
business begin operating on the property.
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Timeline/Previous Actions
December 17, 1985: The city approved plans for a Rocky Rococo restaurant for this site but it was
never built.
September 15, 1987: The city approved plans for a Ziebert ZAPS Service Center.
January 28, 2019: The City approved a resolution for a conditional use permit for a used car
dealership to operate on the property.
October 11, 2021: The City renewed the CUP and approved it for one year.
Reference Information
Site Description
Site Size: 0.72 acres
Existing Land Use: Used Car Dealership
Surrounding Land Uses
North: Interstate 694/White Bear Lake
South: Shopping Center
East: Restaurant
West: Auto Repair
Planning
Existing Land Use: Commercial
Existing Zoning: Business Commercial
Attachments:
1. Overview Map
2. City Council Meeting Minutes
Council Packet Page Number 103 of 198
G4, Attachment 1
1955 County Road D East
December 2, 2018
City of Maplewood
Information
Overview Map
Legend
!
I
0190
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 104 of 198
G4, Attachment 2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 28, 2019
City Hall, Council Chambers
Meeting No. 02-19
G.CONSENT AGENDA
5.Conditional Use Permit Resolution, Used Auto Sales, 1955 County Road D East
ove the conditional use permit resolution for
Councilmember Juenemann moved to appr
a used auto sales dealership at 1955 County Road D East.
Resolution 19-01-1653
Conditional Use Permit Resolution
WHEREAS, Joshua Burrs, on behalf of The Car Buying Center, has applied for a
conditional use permit for a used auto sales dealership at 1955 County Road D East.
WHEREAS, conditional use permits are required for the sale of used motor
vehicles within the City of Maplewood according to section 44-512.
WHEREAS, this permit applies to the site at 1955 County Road D East. The
legal description is:
Lot 1, Block 3, Viking Development Addition, according to the recorded plat thereof
described as follows: Commencing at the southeast corner of said Lot 1; thence on an
assumed bearing of West, along the south line of said Lot 1, a distance of 145.00 feet
to the point of beginning of the land to be described; thence continuing west, along
said south line, a distance of 140.00 feet; thence on a bearing of North a distance of
236.91 feet; to the north line of said Lot 1; thence South 82 degrees 57 minutes 00
secounds East, along said north line, a distance of 141.07 feet, to the intersection with
a line bearing North from the point of beginning; thence on a bearing of South a
distance of 219.59 feet, to the point of beginning. Ramsey County, Minnesota.
(PIN 35-30-22-34-0015).
WHEREAS, the history of this conditional use permit revision is as follows:
1.On January 15, 2019, the planning commission held a public hearing.
The city staff published a hearing notice in the Maplewood Review and
sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present
written statements. The planning commission recommended that the city
council approve the conditional use permit revision.
2.On January 28, 2019, the city council discussed the conditional use
permit. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
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1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. Any exterior improvements would require city review for design approval.
2. The applicant shall comply with all requirements set forth in the building
report dated January 7, 2019 by Jason Brash, Building Official.
3. The applicant shall not display vehicles in the parking spaces directly in
front of the building – on east side of building – nor in designated
customer and employee parking spaces. Vehicles on display are
restricted to the east and north sides of the building.
4. The dealership shall only park vehicles on designated paved surfaces.
5. Prior to issuance of a building permit the applicant must submit a detailed
photometric plan to staff if there would be any new site lights installed.
The plan should comply with city lighting code.
6. Prior to issuance of a certificate of occupancy the applicant must:
1) Restripe the parking lot.
2) Clear the site of all trash and debris.
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3) Construct trash and dumpster enclosure subject to city code
requirement, unless trash dumpsters are stored indoors.
4) Work with the Police Department to create an anti-theft
environment.
7. The applicant shall not undertake any auto repair works on the site except
for minor detailing work to prepare cars for sale.
8. All signs require a separate sign permit and must meet city code
requirements.
9. The city council shall review this permit in one year.
Seconded by Councilmember Smith Ayes – All
The motion passed.
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G5
CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Ridge Periodontics, 3033 Hazelwood
Street North
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The conditional use permit (CUP) review for Ridge Periodontics, located at 3033 Hazelwood Street
North, is due for its annual review.
Recommended Action:
Motion to approve the CUP review for Ridge Periodontics, located at 3033 Hazelwood Street North,
and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of the
date of initial approval unless such review is waived by council decision. At the one-year review, the
council may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit and design plans for a new dental clinic at 3033
Hazelwood Street North on January 10, 2022. The permit allows the dental clinic building to be
constructed within 350 feet of residentially zoned property. The project is currently under
construction and in good standing with the city.
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According to the city’s building division, the sign footing, underground plumbing, building footings,
foundation walls, and anchorage have all been inspected and approved. There were initially some
delays in obtaining construction materials for the exterior walls, which are now approximately 90%
complete. The contractor has not indicated a projected opening date. Staff recommends reviewing
the CUP again in one year to ensure site conditions are compliant.
Timeline/Previous Actions
January 10, 2022: The City approved a resolution for a conditional use permit for a dental clinic to
be constructed on the property.
Reference Information
Site Description
Site Size: 1.86 acres
Existing Land Use: Vacant/Under Construction
Surrounding Land Uses
North: County Road D East and Bruce Vento Trail
South: Cardinal Point, Senior Cooperative Housing
East: Conifer Ridge Apartments
West: County Road D East and Excel Energy Substation
Planning
Existing Land Use: Commercial
Existing Zoning: Light Manufacturing
Attachments:
1. Overview Map
2. City Council Meeting Minutes
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CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Erskine Wood Floors, 2728 Geranium
Avenue East
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The conditional use permit (CUP) review for Erskine Wood Floors, located at 2728 Geranium
Avenue East, is due for its annual review.
Recommended Action:
Motion to approve the CUP review for Erskine Wood Floors, located at 2728 Geranium Avenue
East, and review again in one year.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
City ordinance requires conditional use permits to be reviewed by the council within one year of the
date of initial approval unless such review is waived by council decision. At the one-year review, the
council may specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
The city approved a conditional use permit amendment for Erskine Wood Floors to allow indoor and
outdoor storage on the property on January 10, 2022. Staff inspected the site and found that the
trash enclosure had been removed. The owner has indicated that it was in disrepair and that they
do not need the large trash receptacles that were on site previously. However, the two trash
dumpsters are still on the property and not screened.
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Staff will work with the owner in the coming months to ensure that the two large trash receptacles
are either removed or the trash enclosure is rebuilt. Other than the trash receptacle issue, the site
complies with the CUP conditions and is in good standing with the city. Staff recommends reviewing
the CUP again in one year to ensure site conditions are compliant.
Timeline/Previous Actions
January 26, 2015: The City approved a CUP for indoor storage to store collector automobiles within
the building.
January 10, 2022: The City approved a CUP amendment to allow indoor storage and outdoor
storage on the property.
Reference Information
Site Description
Site Size: 1.75 acres
Existing Land Use: Erskine Wood Floors
Surrounding Land Uses
North: Geranium Avenue and Landscaping Business
South: Holiday Gas Station
East: Century Avenue and Oakdale Commercial Properties
West: Single Family Home and Office Building
Planning
Existing Land Use: Mixed-Use, Neighborhood
Existing Zoning: BC, Business Commercial
Attachments:
1. Overview Map
2. City Council Meeting Minutes
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Council Packet Page Number 121 of 198
G7
CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:
Danette Parr, Community Development Director
AGENDA ITEM: Resolution Approving Land Exchange Agreement with Beacon Interfaith
Housing Collaborative and the Philippine Center of Minnesota for the
Exchange of 1900 Clarence Street North and the Surface Parking Lot
Adjacent to 1375 Frost Avenue
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
At the September 26, 2022 meeting, the City Council approved a letter of intent to exchange
surface lots located at 1900 Clarence Street North and the lot adjacent to 1375 Frost Avenue East.
The City Council is now asked to approve and execute the Land Exchange Agreement.
Recommended Action:
Motion to approve the resolution authorizing execution of the Land Exchange Agreement with
Beacon Interfaith Housing Collaborative and the Philippine Center of Minnesota for the exchange of
surface lots located at 1900 Clarence Street North and the lot adjacent to 1375 Frost Avenue East.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: N/A.
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The exchange of the properties is consistent with the city’s strategic plan. The exchange of surface
lots will work to facilitate the redevelopment of 1375 Frost Avenue as part of the city’s Gladstone
Neighborhood redevelopment strategy.
Background:
On May 5, 2022, the city and Beacon Interfaith Housing Collaborative entered into a purchase
agreement for the purchase of 1375 Frost Avenue East as part of Beacon’s proposed 40-unit multi-
family residential project. As part of that purchase agreement, it was stated that Beacon Interfaith
Housing Collaborative and the city will work with the Philippine Center of Minnesota to facilitate a
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G7
swap of parking lot properties – giving Beacon Interfaith Housing Collaborative a larger
development site and the Philippine Center of Minnesota a parking lot adjacent to their building.
Letter of Intent
At the September 26, 2022, meeting the City Council approved a letter of intent that would facilitate
the swap of surface lots between the city and the Philippine Center of Minnesota then allowing
Beacon to acquire the surface lot on Frost Avenue from the city as dictated by the terms stated in
the May 5, 2022 purchase agreement. The major points of the letter of intent included the following
terms:
Zero dollar exchange
90-day due diligence period
There are no brokerage fees due in connection with the exchange of the properties.
Next Steps
The attached Land Exchange Agreement contains the terms approved in the letter of intent and has
been executed by Beacon Interfaith Housing Collaborative and the Philippine Center of Minnesota.
Beacon Interfaith Housing Collaborative is excepted to submit land use applications for its project
later this spring.
Attachments:
1. Overview Map
2. Resolution Authorizing Execution of the Land Exchange Agreement
3. Land Exchange Agreement
Council Packet Page Number 123 of 198
G7, Attachment 1
Overview Map
September 20, 2022
City of Maplewood
1960
1941
13511940
1938
1347
1375
1344
1350
1900
1380
Legend
!
I
1896
1899
1893
1889
1890
0120
Feet
Source: City of Maplewood, Ramsey County
1881
Council Packet Page Number 124 of 198
G7, Attachment 2
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ___________
RESOLUTION APPROVING LAND EXCHANGE AGREEMENT
WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located
at 1900 Clarence Avenue in Maplewood, Minnesota (the “City Property”); and
WHEREAS, The Philippine Center of Minnesota (the “Center”) is the owner of certain real
property located at the northeast quadrant of Frost Avenue and Clarence Street in Maplewood,
Minnesota (the “Center Property”); and
WHEREAS, the City, the Center and Beacon Acquisition, LLC (“Beacon”) have negotiated
a land exchange agreement (the “Land Exchange Agreement”) regarding the exchange of the City
Property and the Center Property; and
WHEREAS, the Land Exchange Agreement is in furtherance of the Purchase Agreement
between the City and Beacon regarding the sale and development of the property at 1375 Frost
Avenue.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA AS FOLLOWS:
1. The recitals set forth herein are incorporated into and made a part hereof.
2. The Land Exchange Agreement is hereby approved and the Mayor and City Manager
are authorized and directed to execute said Agreement on behalf of the City.
3. The Mayor and the City Manager, staff, and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in order to accomplish
the intent hereof.
th
Approved this 27day of February, 2023, by the City Council of the City of Maplewood,
Minnesota.
CITY OF MAPLEWOOD, MINNESOTA
Marylee Abrams, Mayor
Attest:
Andrea Sindt, City Clerk
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EXECUTION COPY
LAND EXCHANGE AGREEMENT
THIS LAND EXCHANGE AGREEMENT (the “Land Exchange Agreement”) is
made as of this ___ day of _______________, 2023 (the “Effective Date”), by and among the city
of Maplewood, a municipal corporation under the laws of Minnesota (the “City”), and Beacon
Acquisition, LLC, a Minnesota limited liability company (“Beacon”), and the Philippine Center
of Minnesota, a Minnesota Nonprofit Corporation (the “Center”). The City, Beacon, and the
Center are each referred to herein as a “Party”, any two together as the “Parties” or collectively
as “All Parties.” The Effective Date written above shall be the date this Land Exchange
Agreement is signed by the final Party.
Recitals
WHEREAS, the City is the owner of that certain real property located at 1900 Clarence
Street, Maplewood, Ramsey County, Minnesota, and consisting of approximately .61 acres, which
property is legally described on the attached Exhibit A (the “City Property”); and
WHEREAS, the Center is the owner of that certain real property located at the NE
quadrant of Frost Avenue and Clarence Street, Maplewood, Ramsey County, Minnesota, and
consisting of approximately .42 acres, which property is legally described on the attached Exhibit
B (the “Center Property”); and
WHEREAS, Beacon and the City have entered into a purchase agreement dated May 5,
2022 for the City Property and for certain property at 1375 Frost Avenue abutting the Center
Property, which purchase agreement was amended by a first amendment dated November 14,
2022. For the purposes of this Land Exchange Agreement, the May 5, 2022 purchase agreement
and the November 14, 2022 first amendment thereto are collectively referred to herein as (the
“Purchase Agreement”(; and
WHEREAS, the City wishes to acquire the Center Property for the sole reason of
transferring the Center Property to Beacon as required under the Purchase Agreement; and Beacon
wishes to acquire the Center Property from the City for use together with the property at 1375
Frost Avenue under certain terms and conditions as set forth the Purchase Agreement; and
WHEREAS, the Center would like to acquire the City Property for use as a parking lot;
and
WHEREAS, All Parties acknowledge that this Land Exchange Agreement is in
furtherance of and a condition of the project contemplated under the Purchase Agreement and will
occur concurrently with Beacon and the City closing on the purchase of the property that is subject
to the Purchase Agreement.
Terms of the Agreement
NOW, THEREFORE, in consideration of the mutual promises contained in this Land
Exchange Agreement, AllParties hereby agree as follows:
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1. Recitals. The Recitals set forth above in the preamble to this Land Exchange Agreement
and the Exhibits attached to this Land Exchange Agreement are incorporated into this Land
Exchange Agreement as if fully set forth herein.
2. Offer/Acceptance for Exchange of Property. In consideration of the mutual agreements
contained herein, and other good and valuable consideration, the City offers and agrees to
convey any interest that it has in the City Property to the Centerand the Centeroffers and
agrees to convey any interest that it has in the Center Property to the City, pursuant to the
terms and conditions of this Land Exchange Agreement. The City and the Center each
accept the parcel so offered.
3. Purchase Price and Terms. The City and the Center acknowledge and agree that, except
for the exchange of each Property and the other terms set forth in this Land Exchange
Agreement, no purchase price or other consideration shall be paid to the City or the Center
under this Land Exchange Agreement.
4. Valuefor State Deed Tax Purposes. For purposes of determining values for State Deed
Tax, the parties agree that the value of the City Property is $500 and the value of the Center
Property is $500.
5. Closing. The closing on the exchange of the City Property and the Center Property (the
“Closing”) shall occur concurrently with the closing provided for in the Purchase
Agreement. Closing shall occur at the office of Guaranty Commercial Title, Inc., whose
principal offices are at 465 Nicollet Mall, Suite 230, Minneapolis, MN 55401(the “Title
Company”), or at such other location as the Parties may agree. Beacon shall have the right
to extend the Closing Date for an additional 30 days.
6. Deed/Marketable Title. Subject to performance by the Center, the City agrees to
execute and deliver on the Closing Date a quit claim deed conveying title to the City
Property to the Center (the “City Property Deed”), free and clear of all encumbrances
subject only to the following exceptions:
a. Building and zoning laws, ordinances, statelaw and regulations, and federallaw and
regulations.
b. Reservation of minerals or mineral rights to the State of Minnesota, if any.
c. Right-of-way, utility, and drainage easements that do not interfere with the Center’s
intended use of the property as shown on the Plat.
Subject to performance by the City, the Center agrees to execute and deliver on the Closing
Date a quit claim deed conveying title to the Center Property to the City (the “Center
Property Deed”), free and clear of all encumbrances subject only to the following
exceptions:
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a. Building and zoning laws, ordinances, state law and regulations, and federal law and
regulations.
b. Reservation of minerals or mineral rights to the State of Minnesota, if any.
c. Right-of-way, utility, and drainage easements that do not interfere with Beacon’s
intended use of the property as shown on the Plat.
7. Due Diligence Period. Until 5:00 pm CST on May 1, 2023(the “Beacon Due Diligence
Period”), Beacon will have the absolute right to cancel this Land Exchange Agreementby
written notice if in Beacon’s sole and absolute discretion: (a) Beacon is unsatisfied with
Beacon’s review of the Center Property Information (as defined herein) and of the results
of any matters disclosed by Beacon’s review, inspection, investigation and testing of the
Center Property (collectively, the “Center Property Information”), including without
limitation, acceptable title, analysis of any conditions affecting the Center Property, zoning
restrictions, governmental approvals and permits, easements and covenants, access and
parking, utility availability, connections and access, surveys, engineering inspections,
soils, geotechnical and wetlands, which Beacon in its sole and absolute discretion deems
necessary and appropriate; (b) Beacon is unsatisfied with the information provided in the
Phase I and any another environmental report in the Center’s possession that shall be
provided to Beacon; or (c) Beacon is unsatisfied with the information provided in the
ALTA survey for the Center Property which shall be provided by the Center to Beacon
within thirty (30) days of the execution of this Land Exchange Agreement.
Until 5:00 pm CST on April 30, 2023, (the “Center Due Diligence Period”), the Center
will have the absolute right to cancel this Land Exchange Agreement by written notice if
in the Center’s sole and absolute discretion: (a) the Center is unsatisfied with Center’s
review of the City Property Information (as defined herein) and of the results of any matters
disclosed by the Center’s review, inspection, investigation and testing of the City Property
(collectively, the “City Property Information”), including without limitation, analysis of
any conditions affecting the Property, zoning restrictions, governmental approvals and
permits, easements and covenants, access and parking, utility availability, connections and
access, surveys, engineering inspections, soils, geotechnical and wetlands, which the
Centerin its sole and absolute discretion deems necessary and appropriate; (b) the Center
is unsatisfied with the information provided in the Phase I and any other environmental
report in the City’s possession that shall be provided to the Center; or (c) the Center is
unsatisfied with the information provided in the ALTA survey for the City Property which
shall be provided to the Center by the City within thirty (30) days of the execution of this
Land Exchange Agreement.
8. Extension of Beacon Due Diligence Period. Beacon shall have the option to extend the
Beacon Due Diligence Period concurrently with any permitted Extension Period as defined
in the Purchase Agreement for the length ofand concurrent with such Extension Period.
Beacon must notify the City and the Center in writing prior to the termination of the Beacon
Due Diligence Period if it intends to implement anExtension Period, as defined by the
Purchase Agreement.
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9. City Representations and Warranties.
a. Title. The City has good and marketable fee simple title to the City Property,
subject only to such encumbrances which are of record or are otherwise
specified herein. There are no unrecorded leases or licenses affecting the City
Property except for those expressly detailed herein.
b. Condemnation. There is no pending or, to the actual knowledge of the City,
threatened condemnation or similar proceeding affecting the City Property or
any portion thereof, and the City has no actual knowledge that any such action
is contemplated.
c. Legal Authority/Capacity. The City has full power and authority to enter into and
perform this Land Exchange Agreement in accordance with its terms.
d. Leases. The City represents that there are no third parties in possession of the City
Property, or any part thereof; and that there are no leases, oral or written, affecting
the City Property or any part thereof.
e. Foreign Status. The City is not a “foreign person” as such term is defined in the
Internal Revenue Code.
f. Methamphetamine Production. To the best of the City’s knowledge,
methamphetamine production has not occurred on the City Property.
g. Wells. To the best of City’s knowledge, there are no wells (as defined in Minnesota
Stat. § 1031.005, subd. 21) on the City Property.
h. Sewer Treatment Systems. To the best of City’s knowledge, there is no individual
sewage treatment system (as defined in Minnesota Stat. § 115.55, subd. l(g))
located on or about the City Property or serving the City Property.
The City’s representations and warranties set forth in paragraphs 9(a) through 9(h) shall be
continuing and are deemed to be material to the Center’s execution of this Land Exchange
Agreement and the Center’s performance of its obligations hereunder. All such
representations and warranties shall be true and correct on and as of the Closing Date with
the same force and effect as if made at that time.
10. Center Representations and Warranties.
a. Title. The Center has good and marketable fee simple title to the Center
Property, subject only to such encumbrances which are of record or are
otherwise specified herein. There are no unrecorded leases or licenses affecting
the Center Property except for those expressly detailed herein.
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b. Condemnation. There is no pending or, to the actual knowledge of the Center,
threatened condemnation or similar proceeding affecting the Center Property or
any portion thereof, and the Center has no actual knowledge that any such action
is contemplated.
c. Legal Authority/Capacity. The Center has full power and authority to enter into
and perform this Land Exchange Agreement in accordance with its terms.
d. Leases. The Center represents that there are no third parties in possession of the
Center Property, or any part thereof; and that there are no leases, oral or written,
affecting the Center Property or any part thereof.
e. Foreign Status. The Center is not a “foreign person” as such term is defined in
the Internal Revenue Code.
f. Methamphetamine Production. To the best of the Center’s knowledge,
methamphetamine production has not occurred on the Center Property.
g. Wells. To the best of Center’s knowledge, there are no wells (as defined in
Minnesota Stat. § 1031.005, subd. 21) on the Center Property.
h. Sewer Treatment Systems. To the best of Center’s knowledge, there is no
individual sewage treatment system (as defined in Minnesota Stat. § 115.55, subd.
l(g)) located on or about the Center Property or serving the Center Property.
The Center’s representations and warranties set forth in paragraphs 10(a) through 10(h)
shall be continuing and are deemed to be material to the City’s and Beacon’s execution of
this Land Exchange Agreement and the City’s performance of its obligations
hereunder. All such representations and warranties shall be true and correct on and as of
the Closing Date with the same force and effect as if made at that time.
11. Documents to be Delivered at Closing.
a. In addition to the Quit Claim Deed required by paragraph 6 above, the City shall
deliver to the Center:
1. Standard form Affidavit of Seller.
2. Well disclosure certificate, if required, or, if there is no well on the City
Property, the Deed given pursuant to paragraph 6 above must include the
following statement: “The City certifies that the City does not know of any
wells on the described real property.”
3. A Methamphetamine Disclosure Certificate; if required.
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4. Copies of any written lease or similar agreements affecting the City
Property, if any, and details of any oral lease agreements affecting the City
Property, if any, and evidence of the termination of any such agreements.
5. Any other documents reasonably required by the Center’s title insurance
company or attorney to evidence that title to the City Property is
marketable and that the City has complied with the terms of this Land
Exchange Agreement.
6. Certified copies of the City Council resolution approving this Land
Exchange Agreement.
b. In addition to the Quit Claim Deed required by paragraph 6 above, the Center shall
deliver to the City:
1. Standard form Affidavit of Seller.
2. Certified copies of the Center’s Board of Directors approving this Land
Exchange Agreement.
3. Well disclosure certificate, if required, or, if there is no well on the Center
Property, the Deed given pursuant to paragraph 6 above must include the
following statement: “The Philippine Center of Minnesota certifies that the
Philippine Center of Minnesota does not know of any wells on the described
real property.”
4. A Methamphetamine Disclosure Certificate; if required.
5. Copies of any written lease or similar agreements affecting the Center
Property, if any, and details of any oral lease agreements affecting the
Center Property, if any, and evidence of the termination of any such
agreements.
6. Any other documents reasonably required by the City’s or Beacon’s title
insurance company or attorney to evidence that title to the Center
Property is marketable and that the Center has complied with the terms of
this Land Exchange Agreement.
12. Marketability of Title. Within a reasonable time after approval and execution of this Land
Exchange Agreement by All Parties, Beacon may order a title insurance commitment for
the Center Property at its expense. Beacon shall have forty-five (45) days after receipt of
the Title Commitment to obtain a survey of the Center Property. Beacon shall have 10
business days after receipt of its title commitment and the survey to examine the same and
to deliver written objections to title and any matter disclosed by the survey, if any, to the
Center. The Center shall have 20 days after receipt of written objections to cure title
defects, at the Center’s cost. In the event, that title to the parcel cannot be made marketable
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by the Center by the Closing Date, then, at the option of the Beacon or the City, this Land
Exchange Agreement shall be null and void.
Within a reasonable time after approval and execution of this Land Exchange Agreement
by All Parties, the Center may order a title insurance commitment for the City Property at
its expense. The Center shall have forty-five (45) days after receipt of the Title
Commitment to obtain a survey of the City Property. The Center shall have 10 business
days after receipt of its title commitment and surveyto examine the same and to deliver
written objections to title and any matter disclosed by the survey, if any, to the City. The
City shall have 20 days after receipt of written objections to cure title defects, at the City’s
cost. In the event, that title to the parcel cannot be made marketable by the City by the
Closing Date, then, at the option of the Center, this Land Exchange Agreement shall be
null and void.
13. Environmental Matters.
a. The City and the Center each warrant that its property has not been used for
production, storage, deposit, or disposal of any toxic or hazardous waste or
substance, petroleum product or asbestos product during the period of time the
Party has owned the property. Each Party further warrants that the Party has no
knowledge or information of any fact that would indicate its property was used for
production, storage, deposit, or disposal of any toxic or hazardous waste or
substance, petroleum product or asbestos product prior to the date the Party
purchased its property.
b. All Parties and their agents shall have the right to enter upon the other’s property
after the date of this Land Exchange Agreementfor the purpose of inspecting the
property it will acquire and conducting such environmental examination and tests
as it deems necessary. AllParties agrees to indemnify the current owner of the
respective property, to the extent such indemnification is legally authorized, against
any liens, claims, losses, or damage occasioned by that Party’s exercise of its right
to enter and work on the property. Each Party agrees to provide the other Parties
with a copy of any report as a result of such examination and tests. If such
environmental examination results in a finding that there are or may be pollutants
or contaminants on the property, any Party may terminate this Land Exchange
Agreement, at any time prior to the Closing Date.
14. Closing Costs and Related Items.
a. Beacon will be responsible for:
1. Payment of fees charged in connection with the title commitment for the
City Property;
2. Recording fees of instruments required to establish marketable title in the
City Property;
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3. The premium for title insurance on the Center Property if Beacon elects to
purchase such insurance;
4. Recording fee for the deed for the Center Property;
5. State Deed Tax and conservation fee attributable to the Center Property
Deed;
6. One-half of the closing fee charged by the Title Company utilized to close
the transaction contemplated by this Land Exchange Agreement;
7. Its own attorneys’ fees and costs; and
8. The pro-rated amount, as of the date of closing, of real estate taxes due and
payable in the year of closing.
b. The Center will be responsible for:
1. Payment of fees charged in connection with the title commitment for the
Center Property;
2. Recording fees of instruments required to establish marketable title in the
Center Property;
3. The premium for title insurance on the City Property if the Center elects to
purchase such insurance;
4. Recording fee for the deed for the City Property; and
5. State Deed Tax and conservation fee attributable to the City Property Deed;
6. One-half of the closing fee charged by the Title Company utilized to close
the transaction contemplated by this Land Exchange Agreement;
7. Its own attorneys’ fees and costs; and
8. The pro-rated amount, as of the date of closing, of real estate taxes due and
payable in the year of closing.
Each party shall be responsible for its own attorneys’ fees and costs.
15. Possession/Condition of Property.
a. Possession. The City and the Center agree to deliver possession not later than the
date of Closing (“Date of Possession”).
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b. Condition of Property/No Personal Property. The City shall deliver possession of
the City Property to the Center on the Date of Possession in the same condition as
the Property existed on the date of this Land Exchange Agreement. The Center shall
deliver possession of the Center Property to the City in the same condition as the
Property existed on the date of this Land Exchange Agreement. All Parties
acknowledge the parcels contain no improvements except paved parking lots and
there is no personal property included in this exchange.
16. Disclosure; Individual Sewage Treatment System. Each Party certifies to All Parties that
it does not know of any individual sewage treatment systems on the property it will transfer.
17. Well Disclosure. Each Party certifies to All Parties that it does not know of any wells on
the property it will transfer.
18. Seller's Warranties. Each Party warrants that there have been no labor or material
furnished to its property for which payment has not been made. Each Party warrants that
there are no present violations of any restrictions relating to the use or improvement of its
property. These warranties shall survive the closing of this transaction.
19. Relocation Benefits. Each Party represents and asserts to All Parties that the transactions
set forth in this Land Exchange Agreement will not cause the Party to be a displaced person
within the meaning of Minnesota Statutes, Section 117.50, Subd. 3, and that it is therefore
not entitled to any relocation assistance, services, payments or benefits under Minnesota
Statutes, Section 117.52.
20. Broker Commissions. Each Party represents and warrants to All Parties that there is no
broker involved in this transaction with whom the Party has negotiated or to whom the Party
has agreed to pay a broker commission.
21. No Merger Of Representations, Warranties. All representations and warranties contained
in this Land Exchange Agreement shall not be merged into any instruments or conveyance
delivered at Closing, and the Parties shall be bound accordingly.
22. Entire Agreement; Amendments. This Land Exchange Agreement executed herewith
constitutes the entire agreement between All Parties regarding the exchange of the City
Property and the Center Property and, except for the Purchase Agreement between the City
and Beacon, no other agreement prior to this Land Exchange Agreement shall be effective
except as expressly set forth or incorporated herein. Any purported amendment shall not be
effective unless it shall be set forth in writing and executed by All Parties or their respective
successors or assigns.
23. Binding Effect; Assignment. This Land Exchange Agreement shall be binding upon and
inure to the benefit of All Parties and their respective successors and assigns. Each Party
agrees that it shall not assign its rights and interest hereunder without notice to All Parties.
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24.Notice.Any notice must be in writing, and will be deemed delivered if delivered personally
or when deposited in the United States Mail, postage pre-paid, to the following addresses
(or such other address as may be designated by anyParty in writing):
If to City:City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Attn: City Manager
w/copy to: Ronald H. Batty
Kennedy & Graven, Chartered
Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis, MN 55402
If to Center: The Philippine Center of Minnesota
1380 Frost Avenue
Maplewood, MN 55109
Attn: Darwin Yasis
If to Beacon:Beacon Acquisition LLC
2610 University Avenue West, Suite 100
St. Paul, MN 55114
Attn: Kevin Walker
Email: kwalker@beaconinterfaith.org
w/copy to:Beth G. Timm
Gerstein-Timm, PLLC
100 Prairie Center Drive, Suite 210
Eden Prairie, MN 55344
Email: Beth@Timmlegal.com
25.Specific Performance.This Land Exchange Agreementmay be specifically enforced by any
Party, provided that any action for specific enforcement is brought within six months after the
date of the alleged breach. This paragraph is not intended to create an exclusive remedy for
breach of this Land Exchange Agreement; All Partiesreserve all other remedies available at
law or in equity.
26.Counterparts.This Land Exchange Agreementmay be executed in any number of
counterparts, each of which shall constitute one and the same instrument.
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27. Recitals. The Recitals set forth in the preamble to this Land Exchange Agreementand the
Exhibits attached to this Land Exchange Agreement are incorporated into this Land
Exchange Agreement as if fully set forth herein
* * * * * * * * * *
.
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IN WITNESS WHEREOF, AllParties hereto have caused this Land Exchange Agreement to be
duly executed in their names and on their behalf on or as of the date and year first above written.
THE CITY:
CITY OF MAPLEWOOD
By: _____________________________
Marylee Abrams, Mayor
Date: _____________________________
By: _____________________________
Melinda Coleman, City Manager
Date: _____________________________
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THE CENTER:
THE PHILIPPINE CENTER OF MINNESOTA
By:_____________________________
Darwin Yasis, President
13025034
Date:_____________________________
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BEACON:
BEACON ACQUISITION LLC
By:_____________________________
Its:President
Date:February 14, 2023
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EXHIBIT A
Legal Description of the City Property
Lots 1, 2, 3, 4, and 5, Block 12, Gladstone, together with that part of the vacated alley adjacent
thereto which accrued thereto by reason of vacation thereof, Ramsey County, Minnesota.
\[SUBJECT TO VERIFICATION\]
PID:
15-29-22-32-0028
Abstract Property
A-1
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EXHIBIT B
Legal Description of the Cen
ter Property
Lot 26, 27, 28, 29 and 30, Block 12, Gladstone, together with the entire vacated alley adjacent to
Lots 26, 27, 28, 29 and 30, Block 12, Gladstone, and Lot 4 except the North 14.25 feet thereof,
also all of Lot 5, 6, 7, 8 and 9, Lunn’s Rearrangement of Lots 7 to 12, inclusive, Block 11,
Gladstone, together with that portion of vacated alley in Block 11, Gladstone, accruing thereto,
all according to the plat thereof on file and of record in the Office of the County Recorder, in and
for Ramsey County, Minnesota.
\[Subject to Verification\]
PID’s:
15-29-22-23-0087
15-29-22-32-0038
Abstract Property
B-1
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G8
CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Director of Public Works / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:StevenLove
AGENDA ITEM:
Resolution Directing Final Payment and Acceptance of Project, Montana-
NebraskaArea Pavement Rehabilitation, City Project 20-08
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The contractor, T.A. Schifsky and Sons, Inc., has completed the project improvements for the
Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. City staff have reviewed the
work and deemed it acceptable. The contractor has submitted all final project documents required
for final acceptance of the project. City Council direction for staff to process final payment and to
accept the project is done by resolution.
Recommended Action:
Motion to approve the attached resolution Directing Final Payment and Acceptance of Project for
the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $1,504,511.03
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: The final contract amount, including
indirect costs, falls within the approved budget of $2,328,400. No adjustments to the approved
budget are needed.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
This infrastructure improvement project was previously identified in the City’s Capital Improvement
Plan and included the replacement of the severely deteriorated pavement in the Montana-Nebraska
project area.
Council Packet Page Number 142 of 198
G8
Background
The City Council previously awarded a construction contract to T.A. Schifsky and Sons, Inc. for the
Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, in the amount of
$1,632,490.79. The project improvements included the full depth reclamation of project streets,
spot replacement of concrete curb and gutter, and minor repairs to the utility systems in the area.
The final construction cost of $ $1,504,511.03 came in under the original contract amount by
approximately $128,000. No changes to the approved budget are recommended at this time.
Attachments
1.Final Payment Application
2.Project Location Map
3.Resolution Directing Final Payment and Acceptance of Project, Montana-Nebraska Area
Pavement Rehabilitation, City Project 20-08
Council Packet Page Number 143 of 198
G8, Attachment 1
8/04/2022
Council Packet Page Number 144 of 198
G8, Attachment 1
Council Packet Page Number 145 of 198
G8, Attachment 1
Council Packet Page Number 146 of 198
G8, Attachment 1
Council Packet Page Number 147 of 198
G8, Attachment 1
Council Packet Page Number 148 of 198
G8, Attachment 2
Council Packet Page Number 149 of 198
G8, Attachment 3
RESOLUTION
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
MONTANA-NEBRASKA AREA PAVEMENT REHABILITATION, CITY PROJECT 20-08
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, and has let a construction
contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
City Project 20-08 is complete and maintenance of the improvements are accepted by the City;
the final construction cost is $1,504,511.03. Final payment to T.A. Schifsky and Sons, Inc. and
the release of any retainage or escrow is hereby authorized.
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Adopted by the Maplewood City Council on this 27 day of February 2023.
Council Packet Page Number 150 of 198
G9
CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
PRESENTER:
Andrea Sindt, City Clerk
AGENDA ITEM: Massage Center License for Shun Kang Massage, LLC, 1700 Rice St N
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
In accordance with City Code Chapter 10, Article XX (Massage), an application was submitted by Yuhua
Luo for a Massage Center license for Shun Kang Massage LLC, located at 1700 Rice St N.
Recommended Action:
Motion to approve the Massage Center license for Shun Kang Massage LLC, located at 1700 Rice St N.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Council approval is required prior to issuance of a Massage Center license, per City Code Sec. 14-1457.
Background
A background investigation has been conducted on Yuhua Luo, owner of Shun Kang Massage LLC. She
also has a meeting scheduled in February with the police department to discuss the City’s requirements
and expectations in regards to the operation of massage centers.
This site has operated under different names and ownership over the years, most recently as Spring
Spa. Staff recommends approval of this ownership change.
Attachments
None
Council Packet Page Number 151 of 198
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 15 of 198
H1
CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
Tyler Strong, Civil Engineer I
PRESENTER:Steven Love
Jon Jarosch
AGENDA ITEM: Myrtle-Sterling Area Street Improvements, City Project 22-16
a.Public Hearing 7:00 pm
b.Resolution Ordering Improvement after Public Hearing (4 votes)
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Public Hearing for this project has been scheduled for 7:00 p.m. on Monday, February 27,
2023. Notices of the public hearing have been mailed and published. The Feasibility Study was
accepted by the City Council on February 13, 2023, with a Resolution Authorizing the Preparation
of Plans and Specifications, and Calling for a Public Hearing. The City Council will consider
ordering the improvements following the public hearing. A super majority vote is required to order
the project.
Recommended Action:
a.Hold a Public Hearing
b.Motion to approve the attached Resolution Ordering the Improvement for the Myrtle-Sterling
Area Street improvements, City Project 22-16 (4 affirmative votes are required to approve
this resolution).
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,391,700
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed funding plan includes a
combination of the Environmental Utility Fund, G.O. Improvements Bonds, Sanitary Sewer Fund,
Special Benefit Assessment, St. Paul Regional Water, W.A.C. Fund.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Council Packet Page Number 153 of 198
H1
The Myrtle-Sterling neighborhood streets are an important part of the City’s infrastructure, serving
as a connection to local properties and the Justice Alan Page School. The streets included in this
project have deteriorated beyond the point of regular annual maintenance and are in need of
replacement.
Background:
The Feasibility Study for the Myrtle-Sterling Area Street Improvements, City Project 22-16, is
complete and available in the office of the City Engineer. The study includes information on the
existing site conditions, proposed improvements, anticipated schedule, costs, financing and
recommendations.
The streets included in the Myrtle-Sterling project total approximately 1.50 miles in length and have
an average Pavement Condition Index (PCI) rating of 35/100. The PCI rating is based on a visual
survey of the pavement and is a number between 0 and 100, with 0 being the worst possible
pavement condition and 100 being the best possible pavement condition (i.e. a new road). The
project area is generally bounded by Holloway Avenue to the north, McKnight Road to the west,
Montana Avenue to the south, and Century Avenue to the east. This project is a part of the 2023 –
2027 Maplewood Capital Improvement Plan (CIP). Should the project be approved, construction
would begin in June of 2023.
The existing street pavement and aging utility infrastructure on the project streets present an
ongoing maintenance problem for the City of Maplewood Street and Utility Departments. Of the
infrastructure elements the City maintains, the bulk of the maintenance activities consist of patching
the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. The
condition of the existing street also represents a decreased level of service for the residents of
Maplewood, with the City receiving complaints from area residents about substandard street
conditions. This project would include the following improvements:
Pavement rehabilitation of the following streets to include the full depth reclamation (FDR) of
existing pavement and underlying aggregate base, full replacement of the existing
bituminous pavement, spot replacement of concrete curb and gutter and subgrade
corrections as necessary.
o Idaho Avenue (west of Sterling Street)
o Kingston Avenue
o Knoll Circle
o Lakewood Drive (south of Ripley Avenue)
o Mary Street
o Myrtle Street (south of Ripley Avenue)
o Ripley Avenue
Full reconstruction of the following streets which includes the removal of existing pavement
and underlying aggregate base, extensive soil subgrade corrections, major utility
improvements, water quality improvements and construction of new concrete curb and
gutter.
o Idaho Avenue (east of Sterling Street)
o Lakewood Drive (north of Ripley Avenue)
o Myrtle Street (north of Ripley Avenue)
o Sterling Street (South of Larpenteur Avenue)
Saw & seal of control joints for the new bituminous pavement.
Council Packet Page Number 154 of 198
H1
Removal and replacement of outdated pedestrian features on project streets and the
installation of a new sidewalk on the east side of Lakewood Drive from Holloway Avenue to
Ripley Avenue.
Replacement of outdated sanitary and storm sewer castings and structures.
Addition of new storm sewer systems on select streets.
Restoration of driveways along with turf and landscape features impacted by the project.
Fog seal of past project neighborhood streets.
In 2022, the City of Maplewood Sanitary Sewer Department performed televising and manhole
inspections of the sewer system within the project streets. Based on the results of the reports, staff
are recommending some minor repairs to the existing system.
Saint Paul Regional Water Services (SPRWS) has identified approximately 2,000-feet of cast iron
water main which needs to be removed and replaced as a part of the project. The water main work
would be done under the project contract, with the costs associated with this work being reimbursed
to the City by SPRWS.
Some project streets lack an adequate storm sewer system, while others have an effective system
currently in place. Depending on the project street, installation of new storm sewer piping and
structures may be needed. On streets with new storm sewer systems proposed, water quality and
rate control improvements will be implemented where possible.
Neighborhood Correspondence
On August 8, 2022, the Maplewood City Council ordered the preparation of a feasibility study for the
Myrtle-Sterling Area Street Improvement project. On August 9, 2022, a letter was mailed to the
residents to provide information on the Council’s action and to notify them about preliminary
engineering activities would begin during the fall of 2022.
Staff mailed informational packets to impacted residents on November 30, 2022. The packet
informs project residents about a number of topics including street construction frequently asked
questions (FAQ), an informational assessment handout, and an invite to neighborhood meeting #1.
The first informational neighborhood meeting was held virtually on December 5, 2022. Staff mailed
out the invitation to 148 property owners affected by the construction project with approximately 16
attending the meeting. The meeting included a presentation followed by a question and answer
session. Items discussed at this meeting included the public improvement process, construction
process, existing conditions, proposed improvements, assessment information, and an estimated
project timeline. The majority of the conversation revolved around property access during
construction, current pavement conditions, the general construction process, proposed
improvements, drainage concerns, sidewalks, speeding concerns, roadway widths and
assessments. The majority of residents in attendance were generally in favor of the project.
Following the meeting, staff posted the meeting minutes and the presentation slide deck on the
project website for residents to view.
Council Packet Page Number 155 of 198
H1
Staff along with the City’s consultant, Bolton & Menk, Inc. have created an easy to use online
mapping tool for residents to provide direct input on the project. On December 29, 2022, residents
were mailed an informational letter on how to access and use the InputID tool, which is located on
the project website. The system is ‘social-media like’, with the ability to add comments on the map
and the ability to like or dislike comments. Staff have received many questions and comments
about the project on this online tool and have received good feedback from area residents.
The second informational neighborhood meeting was held virtually on February 10, 2023. The
meeting's format was the same as the first. It included an update from the first meeting and a
chance for residents to ask questions ahead of the upcoming public hearing. Additional
neighborhood meetings and stakeholder correspondence are planned throughout the public
improvement process to continue conversations with area residents and to ensure that everyone
affected by the potential project is well informed and has had multiple chances to provide input.
Assessments
An independent appraisal firm has been hired to provide an opinion of special benefit received by
properties within the neighborhood project area. This information will ultimately be utilized to
determine the special benefit assessment amounts for the project area. The rates established in the
City’s Special Assessment Policy were utilized at this time to generate a preliminary assessment
roll.
Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an
equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be
greater than the benefit received by the property from the type(s) improvement. Ultimately the
special benefit appraisal report will determine the final assessment amounts for the properties
proposed to be assessed as a part of the project. For the purposes of this report and establishing a
project financing plan, the preliminary assessment rate(s) are as follows.
Residential Single Unit, Pavement Rehabilitation Rate = $3,450.00/unit
Commercial Unit, Pavement Rehabilitation Rate = $69.00/front-foot
Residential Single Unit, Full Reconstruction = $6,600.00/unit
Commercial Unit, Full Reconstruction = $132.00/front-foot
The assessment hearing is currently proposed to be held September of 2023.
Council Packet Page Number 156 of 198
H1
Estimated Project Cost
The total estimated project cost is $5,391,700 and is outlined below:
Estimated Project Cost Summary
Proposed ImprovementsTotal Amount % of Total
Street Improvements$2,966,60055%
Drainage Improvements $1,287,100 24%
Sanitary Sewer Improvements $70,700 1%
Water System Improvements $1,067,300 20%
Total Estimated Project Cost: $5,391,700 100%
The estimated costs include 10% contingencies and 12% overhead, which include geotechnical,
legal, and fiscal expenses.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul
Regional Water, and the W.A.C. Fund. An update to the financing plan will be provided after the
special benefits appraisal is received.
Estimated Project Cost Recovery
Funding Source Total Amount % of Total
General Obligation (G.O.) Improvement Bonds $2,142,100 40%
Environmental Utility Fund $1,287,100 24%
Sanitary Sewer Fund $70,700 1.5%
Water Area Fund $25,600 0.5%
St. Paul Regional Water Services (SPRWS) $1,041,700 19%
Special Benefit Assessments $824,500 15%
Total Estimated Project Funding: $5,391,700 100%
It is necessary to note that the total estimated project cost and funding for this project are
significantly higher than the currently approved Capital Improvement Plan ($4,130,000) due to price
escalations in the current market and a significant increase in the amount of water main
replacement work needed for this project. The increased project cost due to the proposed water
main replacement will be reimbursed back to the City from SPRWS. Additionally, the City’s other
2023 Improvement project, the Woodlynn-Southlawn Area Improvements, is estimated to be
significantly under the currently approved CIP. When looking at the combined estimated costs for
the two projects, the total funding plan is slightly less than the currently approved CIP.
The estimated project costs and the preliminary project funding plan have been reviewed by the
Finance Director.
Council Packet Page Number 157 of 198
H1
Project Schedule
The following is a tentative schedule for City Project 22-16 should it be determined to proceed with
the project:
Project MilestoneDate
Order Preparation of Feasibility Study 8/8/2022
Neighborhood Meeting #112/5/2022
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/13/2023
Plans & Specifications
Neighborhood Meeting #22/10/2023
Public Hearing & Order Improvement2/27/2023
Approve Plans and Specifications, Authorize Advertisement for Bids, 3/13/2023
Authorize Preparation of Assessment Roll
Bid Opening4/12/2023
Award Contract 4/24/2023
Neighborhood Meeting #35/18/2023
Begin Construction June 2023
Accept Assessment Roll & Order Assessment Hearings 8/14/2023
Neighborhood Meeting #49/6/2023
Assessment Hearing and Adopt Assessment Roll9/11/2023
Complete Construction November 2023
Assessments Certified to Ramsey County November 2023
Attachments:
1.Resolution Ordering Improvements
2.Project Location Map
3.Public Hearing Presentation
Council Packet Page Number 158 of 198
H1, Attachment 1
RESOLUTION
ORDERING IMPROVEMENT
th
WHEREAS, pursuant to a resolution of the City Council adopted February 13, 2023, a
date for a council hearing was set on the proposed street improvements for the Myrtle-Sterling
Area Street Improvements, City Project 22-16; and
WHEREAS, a notice was mailed ten days in advance to residents and a notice of the
hearing was published, and the hearing was duly held on February 27, 2023; and the council
has heard all persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That it is necessary, cost-effective and feasible, as detailed in the Feasibility
Report, that the City of Maplewood make improvements to the Myrtle-Sterling Area Street
improvements, City Project 22-16.
2. Such improvements ordered as proposed in the Council resolution adopted on
th
the 27day of February 2023.
3. The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the February 13, 2023 council meeting.
4. The Finance Director was authorized to make the financial transfers necessary
for the preparation of plans and specifications at the February 13, 2023 council meeting. A
budget of $5,391,700 was established at that time. The proposed financing plan shall be
implemented and is as follows:
Estimated Project Cost Recovery
Funding Source Total Amount% of Total
General Obligation (G.O.) Improvement Bonds $2,142,100 40%
Environmental Utility Fund $1,287,100 24%
Sanitary Sewer Fund$70,7001.5%
Water Area Fund $25,600 0.5%
St. Paul Regional Water Services (SPRWS) $1,041,700 19%
Special Benefit Assessments $824,500 15%
Total Estimated Project Funding:$5,391,700 100%
th
Approved this 27 day of February 2023.
Council Packet Page Number 159 of 198
H1, Attachment 2
Council Packet Page Number 160 of 198
H1, Attachment 3
Council
February 27, 2023
Area Street
Improvements
Myrtle-Sterling
Presented to Maplewood City
City Project 22-16
Council Packet Page Number 161 of 198
H1, Attachment 3
Avenue
Ripley
near
Street
Myrtle
Why These Streets?
1.50 Miles in LengthAverage PCI Rating Ï35/100
¤¤
Poor pavement conditionPavement has deteriorated to the point where patching is no longer cost-effective.Some streets without curbing. Majority of existing concrete curbing is in fair
condition. Lack of adequate storm sewer in areas.SPRWS has identified 2000-feet of cast iron water main in need of replacement.Lack of pedestrian facilities near school.
¤¤¤¤¤¤
Council Packet Page Number 162 of 198
H1, Attachment 3
Project Scope
Reclamation (grinding/mixing) of existing pavement & aggregate base on pavement rehabilitation streets. Subgrade repairs on full reconstruction streets.Installation of concrete curb
and gutter on full reconstruction streets. Replace structurally damaged curbing on pavement rehabilitation streets.Repairs to existing storm sewer system with new storm sewer on full
reconstruction streets.Replacement of cast iron water main on portions of Myrtle and Lakewood.Installation of new asphalt pavement.Installation of 5-foot sidewalk along east-side of
Lakewood Drive from Holloway to Ripley.
¤¤¤¤¤¤
Council Packet Page Number 163 of 198
H1, Attachment 3
Street Layout (Sterling, Idaho, Myrtle)
Council Packet Page Number 164 of 198
H1, Attachment 3
3Ó
30Ó
Street Layout (Lakewood)
Council Packet Page Number 165 of 198
H1, Attachment 3
, 2022
, 2023
th
th
Neighborhood Meeting
st
Resident Communication
Project introduction, project location map Project location map, FAQ brochure, assessment informationPresentation followed by Q & A sessionScope, timeline, cost/funding, assessments,
communicationOnline mapping tool for residents to comment on projectÓSocial media-likeÔ in allowing comments, likes, and dislikesPresentation followed by Q & A SessionUpdate from 1
¤¤¤¤
¤¤¤¤
Project Kickoff Letter ÏAugust 2022Informational Packet ÏNovember 2022Neighborhood Meeting #1 ÏDecember 5InputIDWebtoolÏDecember 2022Project Survey ÏJanuary 2023Neighborhood Meeting
#2 ÏFebruary 10
Council Packet Page Number 166 of 198
H1, Attachment 3
Project Costs & Funding
Total Estimated Project Cost = $5,391,700
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G.O. Improvement Bonds Ï40%Environmental Utility Fund Ï24%Sanitary Sewer Fund Ï1.5%Water Fund -0.5%St Paul Regional Water Services (SPRWS) Ï19%Special Assessments to benefiting properties
Ï15%
Project CostProject Funding¤¤¤¤¤¤
Council Packet Page Number 167 of 198
H1, Attachment 3
What is a Special Assessment?
Funding source utilized to finance a portion of public improvementsMaximum rates are set by the City Council on a yearly basis.Independent appraisal firm hired to determine benefit received
by properties.Per Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property.
¤¤¤¤
Council Packet Page Number 168 of 198
H1, Attachment 3
Special Assessment
Assessment amountPayment optionsDeferral optionsRight to object
¤¤¤¤
Residents will be mailed an official assessment noticeNeighborhood meeting in the fall of 2023 to discuss assessments
¤¤
Assessment Hearing ÏSeptember 2023Prior to the Assessment Hearing
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Council Packet Page Number 169 of 198
H1, Attachment 3
, 2023
th
, 2023
th
, 2023
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Tentative Project Schedule
Residents provide input on proposed improvementsCouncil votes after public hearing
¤¤
Neighborhood Meeting #2 ÏFebruary 10Council Received Feasibility Study ÏFebruary 13Public HearingÏFebruary 27Award of Contract ÏApril 2023Neighborhood Meeting #3 ÏMay 2023Construction
ÏJune to October 2023Assessment HearingÏSeptember 2023
¤¤¤¤¤¤¤
Council Packet Page Number 170 of 198
H1, Attachment 3
Recommendation
Hold a Public HearingApproval of the Resolution Ordering the Improvement for the Myrtle-Sterling Area Street Improvements, City Project 22-16 (Four affirmative votes are required to
approve this resolution).
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Council Packet Page Number 171 of 198
H2
CITY COUNCILSTAFF REPORT
Meeting Date February 27, 2023
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
Tyler Strong, Civil Engineer I
PRESENTER:Steven Love
Jon Jarosch
AGENDA ITEM: Woodlynn-Southlawn Area Street Improvements, City Project 22-17
a.Public Hearing 7:00 pm
b.Resolution Ordering Improvement after Public Hearing (4 votes)
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Public Hearing for this project has been scheduled for 7:00 p.m. on Monday, February 27,
2023. Notices of the public hearing have been mailed and published. The Feasibility Study was
accepted by the City Council on February 13, 2023, with a Resolution Authorizing the Preparation
of Plans and Specifications, and Calling for a Public Hearing. The City Council will consider
ordering the improvements following the public hearing. A super majority vote is required to order
the project.
Recommended Action:
a.Hold a Public Hearing
b.Motion to approve the attached Resolution Ordering the Improvement for the Woodlynn-
Southlawn Area Street improvements, City Project 22-17 (4 affirmative votes are required to
approve this resolution).
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $3,527,800
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed funding plan includes a
combination of the General Obligation (GO) Bonds, Environmental Utility Fund, Sanitary Sewer
Fund, Water Area Fund, Street Revitalization Fund and Special Benefit Assessments
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Council Packet Page Number 172 of 198
H2
The Woodlynn-Southlawn area streets are an important part of the City’s infrastructure, serving as a
connection to local properties, multi-family properties, and numerous commercial businesses. The
streets included in this project have deteriorated beyond the point of regular annual maintenance
and are in need of replacement.
Background:
The Feasibility Study for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17, is
complete and available in the office of the City Engineer. The study includes information on the
existing site conditions, proposed improvements, anticipated schedule, costs, financing and
recommendations.
The city streets included in the Woodlynn-Southlawn project total approximately 1.77 miles in length
and have an average Pavement Condition Index (PCI) rating of 37/100. The PCI rating is based on
a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst
possible pavement condition and 100 being the best possible pavement condition (i.e. a new road).
The project area is generally bounded by County Road D to the north, Hazelwood Street to the
west, County Road C to the south, and McKnight Road to the east. This project is a part of the 2023
– 2027 Maplewood Capital Improvement Plan (CIP). Should the project be approved, construction
would begin in June of 2023.
The existing street pavement and aging utility infrastructure on the project streets present an
ongoing maintenance problem for the City of Maplewood Street and Utility Departments. Of the
infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching
the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. The
condition of the existing street also represents a decreased level of service for the residents of
Maplewood, with the City receiving complaints from area residents about substandard street
conditions. This project would include the following improvements:
Pavement rehabilitation of the following streets to include the full depth reclamation (FDR) of
existing pavement and underlying aggregate base, full replacement of the existing
bituminous pavement, spot replacement of concrete curb and gutter and subgrade
corrections as necessary.
o Woodlynn Avenue
o Ariel Street
o Furness Court
o Southlawn Drive
o Kennard Street
o Germain Court
Full reconstruction of the following street to include; full depth reclamation (FDR) of existing
pavement and underlying aggregate base, full removal of the existing bituminous pavement,
subgrade corrections and construction of new concrete curb and gutter.
o Radatz Avenue
Saw & seal of control joints for the new bituminous pavement.
New striping and pavement markings on applicable streets.
Removal and replacement of outdated pedestrian features on project streets and installation
of new pedestrian connections on Woodlynn Avenue and Ariel Street.
Council Packet Page Number 173 of 198
H2
Replacement of outdated sanitary and storm sewer castings and structures.
Restoration of driveways, turf and landscape features impacted by the project.
Staff utilized the City’s consultant, SRF Consulting Group, to take an in-depth look at the existing
roadway width and future traffic and pedestrian needs on Woodlynn Avenue between Ariel Street
and McKnight Road. Options were investigated that would reduce traffic speeds, improve corridor
safety, reduce the amount of impervious surface, and design Woodlynn Avenue to better meet
traffic and pedestrian needs. It is proposed that Woodlynn Avenue, between Ariel Street and
McKnight Road, be reduced to one driving lane in each direction along with parking lanes on either
side. In addition, missing sidewalk segments as guided by the City’s Living Street’s Policy and
Comprehensive plan, are proposed to be installed during the project. Staff will continue to work with
SRF consulting to finalize the proposed street layout during the project design. These concepts
were conveyed to area residents during Neighborhood Meeting #2.
In 2022, the City of Maplewood Sanitary Sewer Department performed televising and manhole
inspections of the sewer system within the project streets. Based on the results of the reports, staff
are recommending no repairs to the existing piping system.
St. Paul Regional Water Services (SPRWS) and The City of North St. Paul (NSP) both own and
maintain water main systems within the project limits. SPRWS and NSP have looked at the
condition and age of the water main systems on the project streets. At this time, no repairs are
recommended to these systems.
The goal of this project is to rehabilitate the pavement surface and therefore does not include any
major utility upgrades or repairs. The storm water goals for this project include the replacement of
outdated and broken storm sewer castings, replacement of deteriorated manhole/catch basin
adjustment rings, adjustment of all manhole castings to the final surface elevation and the
adjustment of storm sewer on Woodlynn Avenue to accomodate the narrowing of the roadway.
Neighborhood Correspondence
On August 8, 2022, the Maplewood City Council ordered the preparation of a feasibility study for the
Woodlynn-Southlawn Area Street Improvement project. On August 10, 2022 a letter was mailed to
the residents to provide information on the Council’s action and to notify them about preliminary
engineering activities would begin during the fall of 2022.
Staff mailed initial informational packets to impacted residents on November 30, 2022. The packet
informs project residents about a number of topics including street construction frequently asked
questions (FAQ), assessments, and a Neighborhood Meeting Invite #1.
The first informational neighborhood meeting was held virtually on December 6, 2022. Staff mailed
out the invitation to 141 property owners affected by the construction project, with approximately 14
attended the meeting. The meeting included a presentation followed by a question and answer
session. Items discussed at this meeting included the public improvement process, construction
process, existing conditions, proposed improvements, assessment information, and an estimated
project timeline. The majority of the conversation revolved around property access during
construction, current pavement conditions, the general construction process, proposed
improvements, drainage concerns, sidewalks, pedestrian safety, speeding concerns, roadway
widths, cut through traffic on Radatz Avenue, street lighting, and assessments. The majority of
Council Packet Page Number 174 of 198
H2
residents in attendance were generally in favor of the project. Following the meeting, staff posted
the meeting minutes and the presentation slide deck on the project website for residents to view.
Following the first neighborhood meeting, Staff reviewed the City’s Comprehensive Plan, Parks
Master Plan, and Living Streets Policy to see what additional guidance these documents could
provide for sidewalks and trails in the project area. Staff have mapped the location of existing
sidewalks and trails in the region along with those being proposed for the future. After considering
all of this information, along with the feedback heard from residents, staff have created a
preliminary sidewalk layout as noted in the feasibility report.
Staff utilized the City’s consultant, Bolton & Menk Inc., to create an easy to use online mapping tool,
InputID, for residents to provide direct input on the project. On December 29, 2022, residents were
mailed an informational letter on how to access and use the web tool. The system is ‘social-media
like’ with the ability for residents to provide comments on a map and to like or dislike comments.
Staff have received many great questions and comments about the project and have received good
feedback from residents via this tool.
The second informational neighborhood meeting was held virtually on February 7, 2023. The
meeting's format was the same as the first, including an update from Neighborhood Meeting #1 and
a chance for residents to ask questions ahead of the upcoming public hearing. Additional
neighborhood meetings and stakeholder correspondence are planned throughout the public
improvement process to continue conversations with area residents and to ensure that everyone
affected by the potential project is well informed and has had multiple chances to provide input.
Assessments
An independent appraisal firm has been hired to provide an opinion of special benefit received by
properties within the neighborhood project area. This information will ultimately be utilized to
determine the special benefit assessment amounts for the project area. The rates established in the
City’s Special Assessment Policy were utilized at this time to generate a preliminary assessment
roll.
Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an
equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be
greater than the benefit received by the property from the type(s) improvement. Ultimately the
special benefit appraisal report will determine the final assessment amounts for the properties
proposed to be assessed as a part of the project. For the purposes of this report and establishing a
project financing plan, the preliminary assessment rate(s) are as follows.
Residential Single Unit, Pavement Rehabilitation Rate = $3,450.00/unit
Commercial Unit, Pavement Rehabilitation Rate = $69.00/front-foot
Residential Single Unit, Full Reconstruction = $6,600.00/unit
Commercial Unit, Full Reconstruction = $132.00/front-foot
The assessment hearing is currently proposed to be held September of 2023.
Council Packet Page Number 175 of 198
H2
Estimated Project Cost
The total estimated project cost is $3,527,800 and is outlined below:
Estimated Project Cost Summary
Proposed Improvements Total Amount % of Total
Street Improvements$3,169,00090%
Drainage Improvements $227,000 6%
Sanitary Sewer Improvements $73,500 2%
Water System Improvements $58,300 2%
Total Estimated Project Cost: $3,527,800 100%
The estimated costs include 10% contingencies and 12% overhead, which include geotechnical,
legal, and fiscal expenses.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Street
Revitalization Fund, and the W.A.C. Fund. An update to the financing plan will be provided after the
special benefits appraisal is received.
Estimated Project Cost Recovery
Funding Source Total Amount % of Total
General Obligation (GO) Bonds$348,600 10%
Environmental Utility Fund $227,000 6%
Sanitary Sewer Fund $73,500 2%
Water Area Fund $58,300 2%
Street Revitalization Fund $1,822,700 52%
Special Benefit Assessments $997,700 28%
Total Estimated Project Funding: $3,527,800 100%
The estimated project costs and funding needs are significantly lower than those estimated in the
approved Capital Improvement Plan ($4,860,350) due to less utility and subgrade corrections
needed than anticipated. The unused funds from this project will be utilized to offset the additional
funding needs on the Myrtle-Sterling Project.
The estimated project costs and the preliminary project funding plan have been reviewed and
approved by the Finance Director.
Council Packet Page Number 176 of 198
H2
Project Schedule
The following is a tentative schedule for City Project 22-17 should it be determined to proceed with
the project:
Project MilestoneDate
Order Preparation of Feasibility Study 8/8/2022
Neighborhood Meeting #112/6/2022
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/13/2023
Plans & Specifications
Neighborhood Meeting #22/7/2023
Public Hearing & Order Improvement2/27/2023
Approve Plans and Specifications, Authorize Advertisement for Bids, 3/13/2023
Authorize Preparation of Assessment Roll
Bid Opening4/12/2023
Award Contract 4/24/2023
Neighborhood Meeting #3May 2023
Begin Construction June 2023
Accept Assessment Roll & Order Assessment Hearings 8/14/2023
Neighborhood Meeting #49/6/2023
Assessment Hearing and Adopt Assessment Roll9/11/2023
Complete Construction November 2023
Assessments Certified to Ramsey County November 2023
Attachments:
1.Resolution Ordering Improvements
2.Project Location Map
3.Public Hearing Presentation
Council Packet Page Number 177 of 198
H2, Attachment 1
RESOLUTION
ORDERING IMPROVEMENT
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WHEREAS, pursuant to a resolution of the City Council adopted February 13, 2023, a
date for a council hearing was set on the proposed street improvements for the Woodlynn-
Southlawn Area Street Improvements, City Project 22-17; and
WHEREAS, a notice was mailed ten days in advance to residents and a notice of the
hearing was published, and the hearing was duly held on February 27, 2023; and the council
has heard all persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That it is necessary, cost-effective and feasible, as detailed in the Feasibility
Report, that the City of Maplewood make improvements to the Woodlynn-Southlawn Area Street
improvements, City Project 22-17.
2. Such improvements ordered as proposed in the Council resolution adopted on
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the 27day of February 2023.
3. The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the February 13, 2023 council meeting.
4. The Finance Director was authorized to make the financial transfers necessary
for the preparation of plans and specifications at the February 13, 2023 council meeting. A
budget of $3,527,800 was established at that time. The proposed financing plan shall be
implemented and is as follows:
Estimated Project Cost Recovery
Funding Source Total Amount% of Total
General Obligation (GO) Bonds$348,600 10%
Environmental Utility Fund $227,000 6%
Sanitary Sewer Fund$73,5002%
Water Area Fund $58,300 2%
Street Revitalization Fund $1,822,700 52%
Special Benefit Assessments $997,700 28%
Total Estimated Project Funding:$3,527,800 100%
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Approved this 27 day of February 2023.
Council Packet Page Number 178 of 198
H2, Attachment 2
Council Packet Page Number 179 of 198
H2, Attachment 3
February 27, 2023
Woodlynn-
SouthlawnArea
Presented to Maplewood City Council
City Project 22-17
Street Improvements
Council Packet Page Number 180 of 198
H2, Attachment 3
RadatzAvenue
Why These Streets?
Poor pavement condition (Average PCI Rating Ï37/100).Pavement has deteriorated where patching is no longer cost-effective or possible.Majority of existing concrete curbing is in fair
condition. Radatzhas no curb.Storm sewer system in good condition. Minor repairs needed.Sanitary sewer is in good condition. Existing water mains are ductile iron. No water main replacement
necessary.
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Council Packet Page Number 181 of 198
H2, Attachment 3
, 2022
, 2023
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Neighborhood Meeting
st
Resident Communication
Project introduction, project location map Project location map, FAQ brochure, assessment informationPresentation followed by Q & A sessionScope, timeline, cost/funding, assessments,
communicationOnline mapping tool for residents to comment on projectÓSocial media-likeÔ in allowing comments, likes, and dislikesPresentation followed by Q & A SessionUpdate from 1
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Project Kickoff Letter ÏAugust 2022Informational Packet ÏNovember 2022Neighborhood Meeting #1 ÏDecember 6InputIDWebtoolÏDecember 2022Project Survey ÏJanuary 2023Neighborhood Meeting
#2 ÏFebruary 7
Council Packet Page Number 182 of 198
H2, Attachment 3
Project Scope
Reclamation (grinding/mixing) of existing pavement & aggregate base. Subgrade corrections as needed.Replace structurally damaged concrete curb, with new concrete curb proposed on RadatzAvenue.Repairs
to existing storm sewer and sanitary sewer systems.Installation of new asphalt pavement.Restoration of driveways and boulevards.Narrowing of RadatzAvenue plus bump-outs Reconfiguration
of WoodlynnAvenue.Fill in missing gaps in sidewalk system.
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Council Packet Page Number 183 of 198
H2, Attachment 3
Radatz Streetscape
Council Packet Page Number 184 of 198
H2, Attachment 3
Street
Ariel
of
east
Avenue
Woodlynn
Woodlynn Reconfiguration
4 lane undivided (52-foot width)2 lane undivided with 8-foot parking lanes in select locations (38 foot max. width)Narrowing from south-side only
Modify roadway layout to better match roadway needsSlow trafficImprove pedestrian/bike access and safety (bump-outs at crossing points) Reduce impervious area/Runoff
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Existing:Proposed:Goals:
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Council Packet Page Number 185 of 198
H2, Attachment 3
Pedestrian Improvements
Council Packet Page Number 186 of 198
H2, Attachment 3
Project Costs & Funding
Total Estimated Project Cost = $3,527,800
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G.O. Improvement Bonds Ï10%Environmental Utility Fund Ï6%Sanitary Sewer Fund Ï2%Water Area Fund Ï2%Street Revitalization Fund Ï52%Special Assessments to benefiting properties Ï28%
Project CostProject Funding¤¤¤¤¤¤
Council Packet Page Number 187 of 198
H2, Attachment 3
What is a Special Assessment?
Funding source utilized to finance a portion of public improvementsMaximum rates are set by the City Council on a yearly basis.Independent appraisal firm hired to determine benefit received
by properties.Per Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property.
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Council Packet Page Number 188 of 198
H2, Attachment 3
Special Assessment
Assessment amountPayment optionsDeferral optionsRight to object
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Residents will be mailed an official assessment noticeNeighborhood meeting in the fall of 2023 to cover assessments
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Assessment Hearing ÏSeptember 2023Prior to the Assessment Hearing
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Council Packet Page Number 189 of 198
H2, Attachment 3
, 2023
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, 2023
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, 2023
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Tentative Project Schedule
Residents provide input on proposed improvementsCouncil votes after public hearing
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Neighborhood Meeting #2 ÏFebruary 7Council Received Feasibility Study ÏFebruary 13Public HearingÏFebruary 27Award of Contract ÏApril 2023Neighborhood Meeting #3 ÏMay 2023Construction
ÏJune to October 2023Assessment HearingÏSeptember 2023
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Council Packet Page Number 190 of 198
H2, Attachment 3
Recommendation
Hold a Public HearingApproval of the Resolution Ordering the Improvement for the Woodlynn-SouthlawnArea Street Improvements, City Project 22-17 (Four affirmative votes are required to
approve this resolution).
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Council Packet Page Number 191 of 198
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 192 of 198
K1
Council Packet Page Number 193 of 198
K1
Engineer's Estimate$364,479.67
Council Packet Page Number 194 of 198
K1, Attachment 1
Council Packet Page Number 195 of 198
K1, Attachment 2
Goodrich Park Improvements
Council Packet Page Number 196 of 198
K1, Attachment 2
Council Packet Page Number 197 of 198
K1, Attachment 2
Council Packet Page Number 198 of 198