Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022-12-12 City Council Meeting Packet
6:30pm in City Hall lobby - Reception for Councilmember Knutson in recognition of his years of service. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 12, 2022 City Hall, Council Chambers Meeting No. 25-22 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. November 28, 2022 City Council Workshop Meeting Minutes 2. November 28, 2022 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution of Appreciation for Councilmember Bill Knutson 4. Resolution of Appreciation for Finance Director Ellen Paulseth G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Fee Schedule 2023 Ordinance a. Ordinance Establishing 2023 Fee Schedule b. Resolution Authorizing Publication by Title and Summary (4 votes) 3. City Council Meeting Calendar for 2023 4. Resolution Approving Annual Liquor License Renewals for 2023 5. 2023 SCORE Grant Agreement 6. Conditional Use Permit Review, 2510 Carver Avenue East 7. Resolution for a Lawful Gambling Premises Permit for White Bear Lake Lions Club at Acapulco Mexican Restaurant, 3069 White Bear Avenue N. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Truth in Taxation a. Public Hearing b. Resolution Certifying Property Taxes Payable in 2023 c. Resolution Adopting the Budget and Financial Policies for 2023 and the Capital Improvement Plan for 2023-2027 I. UNFINISHED BUSINESS 1. Multifamily Residential Project, 1136/1160 Frost Avenue East a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Public Vacations Resolution (Requires 4 Council Votes) c. Conditional Use Permit Resolution d. Design Review Resolution J. NEW BUSINESS 1. Catalytic Converter Ordinance 2. Multifamily Residential Project, 3090 Southlawn Drive North a. Preliminary Plat and Final Plat Resolution b. Wetland Buffer Variance Resolution c. Design Review Resolution 3. Resolution Approving Second Amendment to the Purchase Agreement, 1160 Frost Avenue East 4. City Manager Annual Performance Evaluation a. Summarize Conclusions of the City Manager Performance Evaluation b. Fifth Amendment to City Manager Employment Agreement K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:45P.M. Monday,November 28, 2022 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at5:47 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberAbsent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberJuenemannmoved toapprove the agenda as submitted. Seconded by CouncilmemberKnutsonAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Intent to Close Meeting (Minn. Stat. Section 13D.03) Seek Council Direction on 2022 Contract Negotiations with LELS Sergeants CityManager Coleman gave the staff report and provided direction to council. CouncilmemberJuenemannmoved to close the meeting and go into a closed session to provide an update on 2022 contract negotiations with the LELS Sergeants and seek council direction, pursuant to Minn. Stat. section 13D.03,Subd. (b). Seconded by CouncilmemberVillavicencioAyes – All The motion passed. Mayor Abrams closed the meeting at5:49p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, City Manager Coleman, Assistant City Manager/HR Director Darrow, Finance Director Paulseth, Assistant Finance Director Rueb, and Public Safety Director Bierdeman. November 28, 2022 City Council Workshop Minutes 1 Council Packet Page Number 1 of 363 E1 Mayor Abrams called the meeting back to order at6:09p.m. 2.Purple Line Engagement Process City Manager Coleman gave background on the subject. Mayor Abrams provided additional information. Councilmembers further discussed the subject,engagement opportunitiesand the future of transit in Maplewood. No Action Required. F.ADJOURNMENT Mayor Abramsadjourned the meetingat6:49p.m. November 28, 2022 City Council Workshop Minutes 2 Council Packet Page Number 2 of 363 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 28, 2022 City Hall, Council Chambers Meeting No. 24-22 A.CALL TO ORDER A meeting of the City Council was held in the City HallCouncil Chambersand was called to order at7:04p.m. byMayor Abrams. Mayor Abrams announced a partnership with Costco collecting winter weather wear. The th drive will run through December 28and donations can be dropped off at City Hall, Costco, YMCA, and the Salvation Army. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberAbsent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following were added to council presentations: Maplewood Living Highlights Winter Parking CouncilmemberJuenemannmoved to approve the agenda as amended. Seconded by CouncilmemberKnutson Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.November 14, 2022City CouncilMeeting Minutes CouncilmemberKnutsonmoved to approve the November 14, 2022 City CouncilMeeting Minutes asamended/submitted. Seconded by CouncilmemberJuenemannAyes – Councilmember Juenemann Councilmember Knutson Councilmember Villavicencio Abstain – Mayor Abrams November 28, 2022 City Council Meeting Minutes 1 Council Packet Page Number 3 of 363 E2 The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations Maplewood Living Highlights Councilmember Juenemannhighlighted two articles fromthe Maplewood living. Councilmember Juenemann explained thedeer feeding ban and proper placement of bird feeders, andalso asked residents not to throw away old Christmas lights and to recycle them instead. Winter Parking Councilmember Juenemann and Public Safety Director Bierdeman explained the year-round overnight parking ban and policies regarding on-street parking in the winter. 3.Introduction of K-9 Officer Kyro PublicSafetyDirector Bierdeman introduced Officer Starkey and Kyro. A video was played and Officer Starkey addressed the council. No Action Required. 4.Strategic Plan Update for Third Quarter 2022 Administrative Services & Performance Measurement CoordinatorKnutson gave the presentation. Mayor Abramsmoved to accept the Strategic Plan Report for Third Quarter of 2022. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 5.Rental Housing Licensing Program Annual Report Assistant Community Development Director Martin began the report by providingprogram background and Administrative Assistant Beggs continued the presentation. Neighborhood Presentation Officer Youngconcluded the presentation and answered questions of the council. No Action Required. November 28, 2022 City Council Meeting Minutes 2 Council Packet Page Number 4 of 363 E2 G.CONSENT AGENDA – Items on the Consent Agendaare considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G8 was highlighted. CouncilmemberJuenemannmoved to approve agenda items G1-G9. Seconded by Councilmember Knutson Ayes – All The motion passed. 1.Approval of Claims CouncilmemberJuenemannmoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 283,076.13 Checks # 109913 thru # 109950 dated 11/15/22 $ 2,257,431.09 Checks # 109951 thru # 109977 dated 11/22/22 $ 35,367.75 Checks # 109978 thru # 110104 dated 11/23/22 $ 870,358.51 Disbursements via debits to checking account dated 11/07/22 thru 11/20/22 $ 3,446,233.48 Total Accounts Payable PAYROLL $ 633,003.83 Payroll Checks and Direct Deposits dated 11/10/22 $ 633,003.83 Total Payroll $ 4,079,237.31 GRAND TOTAL Seconded by CouncilmemberKnutson Ayes – All The motion passed. 2.Financial Report for Month Ended October 31, 2022 No Action Required. 3.Certification of Delinquent Trash and Miscellaneous Accounts Receivable November 28, 2022 City Council Meeting Minutes 3 Council Packet Page Number 5 of 363 E2 CouncilmemberJuenemannmoved to approve the resolution certifying delinquent accounts receivable to the County Auditor. Resolution 22-11-2142 RESOLUTION CERTIFYINGDELINQUENT ACCOUNTS RECEIVABLE TO THE COUNTY AUDITOR RESOLVED, that the CityClerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent accounts, totaling $123,701.97 for collection with the customers property taxes payable in 2023 and subsequent years, as specified, including interest at the appropriate rate on the total amount. Delinquent trash collection bills $75,178.90 Delinquent miscellaneous bills $10,046.07 Sewer service line assessments $38,477.00 Seconded by CouncilmemberKnutsonAyes – All The motion passed. 4.Cancellation of Ambulance Accounts Receivable annmoved to cancel the uncollectible ambulance accounts CouncilmemberJuenem receivable for accounts dated prior to 9/30/2020, in the amount of $595,039.09. Seconded by CouncilmemberKnutsonAyes – All The motion passed. 5.Resolution Designating Polling Place Locations for 2023 CouncilmemberJuenemannmoved to approve the resolution designating polling place locations for 2023 elections. Resolution 22-11-2143 RESOLUTION DESIGNATING POLLING PLACE LOCATIONS 2023 ELECTIONS WHEREAS, Minnesota Statutes 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling place locations for the upcoming year; and WHEREAS, changes to the polling place locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and November 28, 2022 City Council Meeting Minutes 4 Council Packet Page Number 6 of 363 E2 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby designates the following polling place locations for elections conducted in the city in 2023: Precinct 1Edgerton Elementary School 1929 Edgerton Street Precinct 2Edgerton Elementary School 1929 Edgerton Street Precinct 3Gladstone Community Center 1945 Manton Street Precinct 4Wakefield Park Community Building 1860 Hazelwood Street N. Precinct 5Maplewood Community Center/YMCA 2100 White Bear Avenue N. Precinct 6Redeeming Love Church 2425 White Bear Avenue N. Precinct 7First Evangelical Free Church 2696 Hazelwood Street Precinct 8Ramsey County Library 3025 Southlawn Drive Precinct 9Justice Alan Page Elementary School 2410 Holloway Avenue E. Precinct 10Justice Alan Page Elementary School 2410 Holloway Avenue E. Precinct 11Beaver Lake Education Center 1060 Sterling Street N. Precinct 12Carver Elementary School 2680 Upper Afton Road E. Precinct 13Lutheran Church of Peace 47 Century Avenue S. AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution when necessary to ensure a safe and secure location for voting; AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place location designations to the Ramsey County Elections Office; AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the polling place location changes in the clerk’s office. Seconded by CouncilmemberKnutson Ayes – All The motion passed. November 28, 2022 City Council Meeting Minutes 5 Council Packet Page Number 7 of 363 E2 6.Ramsey County Consortium Mutual Aid Agreement annmoved to approve the updated Ramsey County Consortium CouncilmemberJuenem Mutual Aid Agreement as submitted. Seconded by CouncilmemberKnutsonAyes – All The motion passed. 7.Resolution Directing Final Payment and Acceptance of Project, Beebe Road Street Improvements, City Project 13-10 CouncilmemberJuenemannmoved to approve the resolution Directing Final Payment and Acceptance of Project for the Beebe Road Street Improvements, City Project 13-10. Resolution 22-11-2144 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT BEEBE ROAD STREET IMPROVEMENTS, CITY PROJECT 13-10 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Beebe Road Street Improvements, City Project 13-10, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Beebe Road Street Improvements, City Project 13-10, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 13-10 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $518,133.05. Final payment to Asphalt Surface Technologies Corporation and the release of any retainage or escrow is hereby authorized. Seconded by CouncilmemberKnutson Ayes – All The motion passed. 8.Sherwood Park Playground Replacement annmoved to approve the replacement of the Sherwood Park CouncilmemberJuenem Playground and authorize the City Manager and the Mayor to enter into a contract with Northland Recreation/Little Tikes (State Contract #030117-LTS) with a not to exceed budget of $120,000. Seconded by CouncilmemberKnutson Ayes – All The motion passed. 9.First Amendment to Electrical Inspection Services Agreement November 28, 2022 City Council Meeting Minutes 6 Council Packet Page Number 8 of 363 E2 CouncilmemberJuenemannmoved to approve the first amendment to the electrical inspections agreement with Tokle Inspections. Seconded by CouncilmemberKnutsonAyes – All The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Townhome Development, Vacant Land on 11th Avenue a.Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b.Zoning Map Amendment Ordinance Assistant Community Development Director Martin gave the staff report. Paige Severson, Realtor, andRashad Kennedy of Kennedy Property Development addressed the council. CouncilmemberKnutsonmoved to approve a comprehensive plan amendment resolution changing the future land use designation of the vacant land on 11th Avenue (PID 112922240029) from commercial to residential. Resolution 22-11-2145 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment re-guiding the vacant property th located on 11avenue from Commercial to High-Density Residential. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Kennedy Property Development, has requested approval of a comprehensive plan amendment. th 1.02The property is located on 11avenue and is legally described as: PID 112922240029 Section 11, Township 29, Range 22 except the North 278.94 feet: except the West 96.50 feet and except the East 403.00 feet of Northeast 1/4 of Southeast 1/4 of Northwest 1 in Section 11, Township 29, Range 22,(subject to road) Ramsey County, Minnesota, according to the recorded plat thereof. November 28, 2022 City Council Meeting Minutes 7 Council Packet Page Number 9 of 363 E2 Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner’s request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. 1.Enhance existing neighborhoods by encouraging residential neighborhood development and redevelopment to address gaps in the housing mix, ensuring the efficient use of city services and infrastructure, and strengthen neighborhood vitality. 2.Increase development densities/intensities with quality design at appropriate locations to support an increased mix of housing options, viability of neighborhood commercial nodes, and regional transit investments. 3.Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1.On November 15, 2022, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2.On November 28, 2022, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is approved based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1.Review and approval of the Metropolitan Council as provided by state statute. November 28, 2022 City Council Meeting Minutes 8 Council Packet Page Number 10 of 363 E2 Seconded by CouncilmemberJuenemann Ayes – All The motion passed sonmoved to approve azoning map amendment ordinance to rezone CouncilmemberKnut vacant land on 11th Avenue (PID 112922240029) from limited business commercial to high- density residential. Ordinance1033 A ZONING MAP AMENDMENT ORDINANCE REZONING THE VACANT PROPERTY LOCATED ON 11TH AVENUE FROM LIMITED BUSINESS COMMERCIAL TO R3, MULTIPLE DWELLING DISTRICT The City of Maplewood, Minnesota Ordains: Section 1. 1.01The property located on 11th avenue is legally described as: PID 112922240029 Section 11, Township 29, Range 22 except the North 278.94 feet: except the West 96.50 feet and except the East 403.00 feet of Northeast 1/4 of Southeast 1/4 of Northwest 1in Section 11, Township 29, Range 22,(subject to road) Ramsey County, Minnesota, according to the recorded plat thereof. 1.02 The property is hereby rezoned from LB, limited business commercial district, to R3, multiple dwelling district. Section 2. 2.01This ordinance is based on the following findings: 1.The rezoning to R-3, multiple dwelling district would result in a development compatible with the existing surrounding development type and intensity. 2.The rezoning would be consistent with the intent of the zoning ordinance and the comprehensive guide plan. 3.The rezoning would be consistent with public health, safety, and welfare. 2.02This ordinance is subject to the following condition: 1.Metropolitan Council approval of Resolution No. 22-11-2145 for a comprehensive plan amendment approved by the Maplewood City Council on November 28, 2022. Section 3. 3.01This ordinance is effective upon publication in the city’s official newspaper. Seconded by CouncilmemberVillavicencioAyes – All November 28, 2022 City Council Meeting Minutes 9 Council Packet Page Number 11 of 363 E2 The motion passed. F.AWARD OF BIDS None G.ADJOURNMENT Mayor Abramsadjourned the meeting at8:12 p.m. November 28, 2022 City Council Meeting Minutes 10 Council Packet Page Number 12 of 363 F1a Council Packet Page Number 13 of 363 F3 Council Packet Page Number 14 of 363 F3, Attachment 1 Council Packet Page Number 15 of 363 F4 Council Packet Page Number 16 of 363 F4, Attachment 1 Council Packet Page Number 17 of 363 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 18 of 363 G1 CITY COUNCIL STAFF REPORT Meeting Date December 12, 2022 REPORT TO:Melinda Coleman, City Manager Ellen Paulseth, Finance Director REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Approval of Claims AGENDA ITEM: Action Requested: MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/Agreement Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE: $ 465,388.64 Checks # 110105 thru # 110119 dated 11/29/22 $ 238,389.65 Checks # 110122 thru # 110168 dated 12/06/22 $ 936,007.72 Disbursements via debits to checking account dated 11/21/22 thru 12/04/22 $ 1,639,786.01 Total Accounts Payable PAYROLL $ 641,158.87 Payroll Checks and Direct Deposits dated 11/25/22 $ 641,158.87 Total Payroll $ 2,280,944.88 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1.Listing of Paid Bills Council Packet Page Number 19 of 363 G1, Attachment Check Register City of Maplewood CheckDateVendorDescriptionAmount 11010511/29/202200875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES298.00 11010611/29/202200985METROPOLITAN COUNCILWASTEWATER - DECEMBER349,548.19 11010711/29/202201337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SERVICES - OCTOBER37,724.13 11/29/202201337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - OCTOBER6,253.46 11/29/202201337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - OCTOBER574.08 11010811/29/202201409S E HNEW FIRE STATION8,510.00 11010911/29/202201574T A SCHIFSKY & SONS, INCNORTH FIRE STATION CONST PROJ793.00 11/29/202201574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIALS74.25 11011011/29/202201190XCEL ENERGYELECTRIC & GAS UTILITY6,772.25 11/29/202201190XCEL ENERGYELECTRIC & GAS UTILITY4,391.91 11/29/202201190XCEL ENERGYELECTRIC & GAS UTILITY259.85 11/29/202201190XCEL ENERGYFIRE SIRENS63.97 11011111/29/202206407ATMOSPHERE COMMERCIAL INTERIORNORTH FIRE STATION - FURNITURE3,803.03 11011211/29/202200003ESCROW REFUNDBAROSTAS KELLER-2228 N MAPLEWOOD D14,400.00 11011311/29/202206261KMH ERECTORS, INC.NORTH FIRE STATION CONST PROJ12,464.20 11011411/29/202201126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - DECEMBER464.00 11011511/29/202205647OPG-3, INC.TECHNICAL ASSISTANCE185.00 11011611/29/202202001CITY OF ROSEVILLEPHONE & IT SUPPORT SRVS - NOVEMBER7,992.01 11011711/29/202201836ST PAUL, CITY OFPDI TRAINING COURSE 10/4-5/2022400.00 11011811/29/202204207STRYKER SALES, LLCPREVENTATIVE MAINT AMB STRETCHERS3,675.00 11/29/202204207STRYKER SALES, LLCPREVENTATIVE MAINT AMB STRETCHERS2,530.80 11/29/202204207STRYKER SALES, LLCPREVENTATIVE MAINT AMB STRETCHERS882.00 11/29/202204207STRYKER SALES, LLCPREVENTATIVE MAINT AMB STRETCHERS295.30 11011911/29/202205320SUN BADGE COFLAT POLICE OFFICER BADGES3,034.21 465,388.64 Checks in this report. 15 Council Packet Page Number 20 of 363 G1, Attachment Check Register City of Maplewood CheckDateVendorDescriptionAmount 11012212/06/202205114BOLTON & MENK, INC.PROJ 21-02 MCMENEMY STREET IMP62,955.29 12/06/202205114BOLTON & MENK, INC.PROF SRVS SEPTIC SYS - 1077 CENTURY272.50 11012312/06/202200211BRAUN INTERTEC CORP.PROJ 21-06 COPE AVE IMPROVEMEN9,544.00 11012412/06/202206084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - NOVEMBER8,540.41 11012512/06/202200875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES127.00 11012612/06/202201574T A SCHIFSKY & SONS, INCPROJ 16-18 GLADSTONE PHASE 3 PMT#57,810.43 12/06/202201574T A SCHIFSKY & SONS, INCTRUCK WEIGHTS FOR SALT CALIBRATION10.00 11012712/06/202204192TRANS-MEDICEMS BILLING - OCTOBER7,845.30 11012812/06/202201190XCEL ENERGYELECTRIC UTILITY16,794.77 12/06/202201190XCEL ENERGYELECTRIC & GAS UTILITY1,133.02 12/06/202201190XCEL ENERGYELECTRIC UTILITY449.67 12/06/202201190XCEL ENERGYGAS UTILITY207.89 12/06/202201190XCEL ENERGYGAS UTILITY108.13 12/06/202201190XCEL ENERGYELECTRIC UTILITY54.12 12/06/202201190XCEL ENERGYELECTRIC UTILITY43.50 11012912/06/202201805ZIEGLER INC.SCRAPERS FOR ASPHALT ROLLER344.12 11013012/06/202204808ALADTECTIMESHEET SUBSCRIPTION 20235,682.00 11013112/06/202206243ATOMIC ARCHITECTURALROOF REPAIRS - CITY HALL1,885.00 11013212/06/202204848AVESISMONTHLY PREMIUM - DECEMBER483.54 11013312/06/202205786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-NOV285.02 11013412/06/202200309COMMISSIONER OF TRANSPORTATIONPROJ 21-02 PLANT INSPECTIONS1,108.48 11013512/06/202206320COMPANION ANIMAL CONTROLANIMAL CONTROL SRVS - NOVEMBER100.00 11013612/06/202206408DSLR PROSTWO DJI MAVIC 3 THERMALS13,193.98 11013712/06/202203728GREAT RIVER GREENINGMATCH POLLINATOR CENTRAL GRANT1,224.58 11013812/06/202206311HEIMAN FIRE EQUIPMENTPERSONAL PROTECTIVE EQUIP5,947.96 12/06/202206311HEIMAN FIRE EQUIPMENTPERSONAL PROTECTIVE EQUIP-HELMETS406.50 11013912/06/202202137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - OCTOBER11,712.00 11014012/06/202200891M A M AMEMBERSHIP DUES 2023 - M COLEMAN45.00 11014112/06/202201079MN CHIEFS OF POLICE ASSNMEMBERSHIP RENEWAL - 2023193.00 12/06/202201079MN CHIEFS OF POLICE ASSNMEMBERSHIP RENEWAL - 2023193.00 11014212/06/202200001ONE TIME VENDORREFUND J HARMON - VEHICLE REG122.90 11014312/06/202200001ONE TIME VENDORREFUND GO PERMITS - CANCEL PERMIT117.00 11014412/06/202200001ONE TIME VENDORREFUND KEYSTONE BLDG - PERMIT117.00 11014512/06/202200001ONE TIME VENDORREFUND SUMMIT INSTALLATION-PERMIT117.00 11014612/06/202200001ONE TIME VENDORREFUND TOTAL HOME EXT - PERMIT117.00 11014712/06/202200001ONE TIME VENDORREFUND TWIN CITY ROOFING - PERMIT117.00 11014812/06/202200001ONE TIME VENDORREFUND WINDOW NATION - PERMIT117.00 11014912/06/202200020POLICE RESERVETOM TOUSIGNANT - POLICE RESERVE284.00 11015012/06/202200020POLICE RESERVEMITCH METTY - POLICE RESERVE149.50 11015112/06/202200020POLICE RESERVEJACOB SUNGAARD - POLICE RESERVE123.50 11015212/06/202200020POLICE RESERVEMITCH HELLER - POLICE RESERVE101.00 11015312/06/202200020POLICE RESERVEM MOHAMED - POLICE RESERVE74.00 11015412/06/202200020POLICE RESERVEYOUA THAO - POLICE RESERVE63.00 11015512/06/202200020POLICE RESERVELEE LILLY - POLICE RESERVE59.00 11015612/06/202200020POLICE RESERVECHAD HERMANSON - POLICE RESERVE44.00 11015712/06/202200020POLICE RESERVENICK CARDINAL - POLICE RESERVE39.00 11015812/06/202200020POLICE RESERVEKEVIN LLAMAS - POLICE RESERVE20.00 11015912/06/202206410PRO-TECH SALESBALLISTIC SHIELD8,255.00 11016012/06/202206111QUADIENT FINANCE USA, INC.POSTAGE - 1902 POSTAGE MACHINE 62971,053.85 11016112/06/202203879SANSIOREPORTING SOFTWARE FAX FEE - OCT1,076.00 11016212/06/202206411SIR LINES-A-LOT LLCTHERMO CROSS WALK BLOCKS-MALL10,878.00 11016312/06/202200198ST PAUL REGIONAL WATER SRVSWATER UTILITY2,162.38 11016412/06/202201836ST PAUL, CITY OFASPHALT TRAIL PAVING HARVEST PARK803.16 11016412/06/202201836ST PAUL, CITY OFRADIO MAINT & SRVS - JAN - AUG 202243.65 Council Packet Page Number 21 of 363 G1, Attachment 11016512/06/202206330SUBURBAN AUTO BODY INCREPAIR CSO TRUCK #981 VIN#440002,582.43 11016612/06/202204205SUREFIRE, LLCSOCOM556-RC2-BK SUPPRESSORS32,612.80 12/06/202204205SUREFIRE, LLCPRONG FLASH HIDERS4,871.80 11016712/06/202204154TARGET SOLUTIONS LEARNINGONLINE LEARNING PLATFORM SUB 20236,108.47 11016812/06/202203685TUBMANCHARITABLE GAMBLING7,460.00 238,389.65 Checks in this report. 47 Council Packet Page Number 22 of 363 G1, Attachment CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 11/21/2022Delta DentalDental Premium3,156.84 11/21/2022MN Dept of RevenueSales Tax377.00 11/21/2022MN Dept of RevenueFuel Tax172.71 11/21/2022MN State TreasurerDrivers License/Deputy Registrar38,873.69 11/22/2022Delta DentalDental Premium950.00 11/22/2022MN State TreasurerDrivers License/Deputy Registrar45,383.12 11/23/2022MN State TreasurerDrivers License/Deputy Registrar45,219.28 11/25/2022ICMA (Vantagepointe)PR - Deferred Compensation7,631.00 11/25/2022ICMA (Vantagepointe)PR - Retiree Health Savings1,010.00 11/25/2022Labor UnionsPR - Union Dues2,147.12 11/25/2022MidAmericaPR - HRA Flex Plan - AUL16,539.60 11/25/2022MN State TreasurerDrivers License/Deputy Registrar33,627.84 11/25/2022MN State TreasurerPR - State Payroll Tax27,352.08 11/25/2022Optum HealthDCRP & Flex plan payments192.16 11/25/2022P.E.R.A.PR - P.E.R.A.141,819.15 11/25/2022U.S. TreasurerPR - Federal Payroll Tax112,700.82 11/25/2022US Bank VISA One Card*Purchasing Card Items59,432.45 11/28/2022Empower - State PlanPR - Deferred Compensation25,403.00 11/28/2022MN Dept of Natural ResourcesDNR electronic licenses346.50 11/29/2022Delta DentalDental Premium3,068.72 11/29/2022MN State TreasurerDrivers License/Deputy Registrar50,064.39 11/30/2022MN State TreasurerDrivers License/Deputy Registrar83,259.60 12/1/2022Accela Credit Card BillingCredit Card Billing Fee30.00 12/1/2022MN State TreasurerDrivers License/Deputy Registrar161,332.51 12/2/2022MN Dept of Natural ResourcesDNR electronic licenses1,018.60 12/2/2022MN State TreasurerDrivers License/Deputy Registrar74,795.35 12/2/2022Optum HealthDCRP & Flex plan payments104.19 936,007.72 *Detailed listing of VISA purchases is attached. Council Packet Page Number 23 of 363 G1, Attachment Purchasing Card Items Transaction DatePosting DateMerchant NameTransaction AmountName FASTENAL COMPANY 01MNT11DAVE ADAMS 11/15/202211/16/2022$137.79 THE HOME DEPOT 2801DAVE ADAMS 11/15/202211/17/2022$335.20 BANNERSCOMCHAD BERGO 11/16/202211/18/2022$459.20 WEATHERTECHBRIAN BIERDEMAN 11/10/202211/14/2022$123.42 WEATHERTECHBRIAN BIERDEMAN 11/10/202211/14/2022$259.74 AMAZON.COM*H20H15191 AMZNNEIL BRENEMAN 11/04/202211/07/2022$86.94 SAFE-FAST(MW)TROY BRINK 11/08/202211/09/2022$187.04 THE HOME DEPOT 2801DANIEL BUSACK 11/04/202211/07/2022$201.87 GRAFIX SHOPPEDANIEL BUSACK 11/07/202211/08/2022$560.00 GRAFIX SHOPPEDANIEL BUSACK 11/08/202211/09/2022$130.00 CK HOLIDAY # 03519DANIEL BUSACK 11/11/202211/14/2022$32.20 IACPDANIEL BUSACK 11/17/202211/18/2022$190.00 MENARDS OAKDALE MNSCOTT CHRISTENSON 11/03/202211/07/2022$23.99 THE HOME DEPOT #2801SCOTT CHRISTENSON 11/03/202211/07/2022$76.03 GRAINGERSCOTT CHRISTENSON 11/04/202211/07/2022$144.58 STATE SUPPLYSCOTT CHRISTENSON 11/09/202211/10/2022$141.89 DEPARTMENT OF LABOR AND ISCOTT CHRISTENSON 11/14/202211/16/2022$40.00 DEPARTMENT OF LABOR AND ISCOTT CHRISTENSON 11/14/202211/16/2022$20.00 DEPARTMENT OF LABOR AND ISCOTT CHRISTENSON 11/14/202211/16/2022$30.00 MENARDS OAKDALE MNBRAD DAVISON 11/07/202211/09/2022$79.19 OFFICEMAX/DEPOT 6164BRAD DAVISON 11/16/202211/18/2022$27.87 ELITE K9 INC 2JOSEPH DEMULLING 11/07/202211/08/2022$62.73 PETSMART # 0461JOSEPH DEMULLING 11/12/202211/14/2022$107.99 SQ *NPCAJOSEPH DEMULLING 11/13/202211/14/2022$40.00 SQ *MINNESOTA CIT OFFICERJOSEPH DEMULLING 11/14/202211/14/2022$900.00 NPCA.NETJOSEPH DEMULLING 11/14/202211/15/2022$40.00 JUSTICE CLEARINGHOUSEJOSEPH DEMULLING 11/15/202211/15/2022$186.00 AMZN MKTP US*H266N1T92TOM DOUGLASS 11/08/202211/09/2022$12.90 AMAZON.COM*H21N27R51TOM DOUGLASS 11/08/202211/09/2022$44.58 AMZN MKTP US*HB0KA1AN0TOM DOUGLASS 11/09/202211/09/2022$33.67 SQ *MINNESOTA CIT OFFICERMICHAEL DUGAS 11/04/202211/07/2022$2,960.00 SQ *MINNESOTA CIT OFFICERMICHAEL DUGAS 11/07/202211/08/2022$185.00 MACH 1 CAR AUDIO AND SECUMICHAEL DUGAS 11/17/202211/18/2022$542.66 SAMS CLUB #6309CHRISTINE EVANS 11/04/202211/07/2022$95.84 ODP BUS SOL LLC # 101090CHRISTINE EVANS 11/07/202211/09/2022$761.30 CHILIS 1748 ECOMMCHRISTINE EVANS 11/08/202211/09/2022$83.32 JERSEY MIKES ONLINE ORDECHRISTINE EVANS 11/08/202211/09/2022$132.92 IMAGING SPECTRUMCHRISTINE EVANS 11/09/202211/11/2022$479.23 PIONEER PRESS ADVCHRISTINE EVANS 11/10/202211/11/2022$821.56 ZOHO CORPORATIONMYCHAL FOWLDS 11/04/202211/07/2022$5,223.00 VZWRLSS*APOCC VISBMYCHAL FOWLDS 11/06/202211/07/2022$9,056.77 VISION33 INCMYCHAL FOWLDS 11/07/202211/08/2022$7,425.00 CENTURYLINKMYCHAL FOWLDS 11/07/202211/08/2022$69.19 CENTURYLINKMYCHAL FOWLDS 11/07/202211/08/2022$197.90 WEB*NETWORKSOLUTIONSMYCHAL FOWLDS 11/09/202211/10/2022$7.99 CENTURYLINKMYCHAL FOWLDS 11/16/202211/17/2022$69.09 CENTURYLINKMYCHAL FOWLDS 11/16/202211/17/2022$63.55 COMCAST CABLE COMMMYCHAL FOWLDS 11/17/202211/17/2022$4.58 ZOOM.US 888-799-9666MYCHAL FOWLDS 11/17/202211/18/2022$359.82 CENTURYLINKMYCHAL FOWLDS 11/17/202211/18/2022$191.31 CENTURYLINKMYCHAL FOWLDS 11/17/202211/18/2022$61.89 MSFT * E0500KYQXMNICK FRANZEN 11/06/202211/07/2022$8.00 IDU*INSIGHT PUBLIC SECNICK FRANZEN 11/08/202211/09/2022$455.67 SQ *CPR: CELL PHONE REPAINICK FRANZEN 11/09/202211/10/2022$226.34 ENTRUST, INC.NICK FRANZEN 11/17/202211/18/2022$199.00 AMZN MKTP US*HI1I70EB1NICK FRANZEN 11/17/202211/18/2022$39.95 SQ *MINNESOTA CIT OFFICERDEREK FRITZE 11/17/202211/18/2022$900.00 PAYPAL *CREATIVETONY GABRIEL 11/09/202211/10/2022$278.95 AMZN MKTP US*HB4907X91TONY GABRIEL 11/11/202211/14/2022$5.99 AMZN MKTP US*H29S72922TONY GABRIEL 11/11/202211/14/2022$55.68 PAYPAL *CREATIVETONY GABRIEL 11/14/202211/15/2022$90.00 ASPEN MILLSMICHAEL HAGEN 11/09/202211/10/2022($72.45) ASPEN MILLSMICHAEL HAGEN 11/10/202211/11/2022$2,665.76 GALLSMICHAEL HAGEN 11/12/202211/14/2022$159.99 THE HOME DEPOT #2801TIMOTHY HAWKINSON 11/03/202211/07/2022$13.93 Council Packet Page Number 24 of 363 G1, Attachment HOLIDAY STATIONS 0440TIMOTHY HAWKINSON 11/09/202211/10/2022$14.87 NINO S PIZZERIATIMOTHY HAWKINSON 11/09/202211/11/2022$67.80 BLAUER MANUFACTURINGMICHAEL HOEMKE 11/10/202211/11/2022$489.98 SQ *MINNESOTA CIT OFFICERMICHAEL HOEMKE 11/14/202211/15/2022$900.00 DALCO ENTERPRISESDAVID JAHN 11/08/202211/09/2022$37.98 AMZN MKTP US*H29ZB1AF2DAVID JAHN 11/08/202211/09/2022$124.56 THE HOME DEPOT #2801DAVID JAHN 11/08/202211/10/2022$14.56 EASYKEYSCOM INCDAVID JAHN 11/11/202211/14/2022$28.68 DALCO ENTERPRISESDAVID JAHN 11/14/202211/15/2022$44.49 DALCO ENTERPRISESDAVID JAHN 11/15/202211/16/2022$644.00 ODP BUS SOL LLC # 101090ELIZABETH JOHNSON 11/03/202211/07/2022$54.03 AMZN MKTP US*H20734IF0ELIZABETH JOHNSON 11/07/202211/07/2022$44.56 RED WING SHOE #727TIM JORDAN 11/10/202211/11/2022$293.57 ODP BUS SOL LLC # 101090LOIS KNUTSON 11/07/202211/09/2022$165.40 AMAZON.COM*H29NI7RJ1 AMZNJASON KUCHENMEISTER 11/08/202211/08/2022$14.29 AMZN MKTP US*HB6NE3FJ0JASON KUCHENMEISTER 11/08/202211/08/2022$12.12 SIRCHIE FINGER PRINTJASON KUCHENMEISTER 11/08/202211/10/2022$17.97 SP CF * FIREHOUSE IDMICHAEL MALESKI 11/10/202211/11/2022$377.58 SP CF * FIREHOUSE IDMICHAEL MALESKI 11/17/202211/18/2022$63.30 FILE OF LIFE, INC.BRAD MCGEE 11/04/202211/07/2022$200.64 PERRLA LLCMICHAEL MONDOR 11/15/202211/15/2022$49.95 CINTAS CORPBRYAN NAGEL 11/09/202211/10/2022$80.67 CINTAS CORPBRYAN NAGEL 11/10/202211/11/2022$58.13 CINTAS CORPBRYAN NAGEL 11/10/202211/11/2022$39.98 CINTAS CORPBRYAN NAGEL 11/10/202211/11/2022$39.31 CINTAS CORPBRYAN NAGEL 11/10/202211/11/2022$32.73 CINTAS CORPBRYAN NAGEL 11/11/202211/14/2022$121.20 CINTAS CORPBRYAN NAGEL 11/11/202211/14/2022$66.64 CINTAS CORPBRYAN NAGEL 11/11/202211/14/2022$70.75 CINTAS CORPBRYAN NAGEL 11/16/202211/17/2022$196.70 CINTAS CORPBRYAN NAGEL 11/16/202211/17/2022$15.05 CINTAS CORPBRYAN NAGEL 11/16/202211/17/2022$27.19 CINTAS CORPBRYAN NAGEL 11/16/202211/17/2022$74.69 CINTAS CORPBRYAN NAGEL 11/16/202211/17/2022$14.69 THE HOME DEPOT #2801JOHN NAUGHTON 11/04/202211/07/2022$67.77 THE HOME DEPOT #2801JOHN NAUGHTON 11/08/202211/10/2022$49.98 MENARDS OAKDALE MNJOHN NAUGHTON 11/09/202211/11/2022$84.92 MENARDS OAKDALE MNJOHN NAUGHTON 11/15/202211/17/2022$264.97 THE HOME DEPOT #2801JOHN NAUGHTON 11/15/202211/17/2022$20.86 O'REILLY AUTO PARTS 2074KEN NIELSEN 11/15/202211/16/2022$7.99 THE HOME DEPOT #2801KEN NIELSEN 11/15/202211/17/2022$4.96 PELICAN PRODUCTSMICHAEL NYE 11/13/202211/14/2022$422.94 THE HOME DEPOT #2801JORDAN ORE 11/04/202211/07/2022$16.47 RED WING SHOE #727JORDAN ORE 11/14/202211/15/2022$297.46 BOUND TREE MEDICAL LLCKENNETH POWERS 11/03/202211/07/2022$170.29 BOUND TREE MEDICAL LLCKENNETH POWERS 11/09/202211/11/2022$209.39 BOUND TREE MEDICAL LLCKENNETH POWERS 11/11/202211/14/2022$1,542.79 LIFE ASSIST INCKENNETH POWERS 11/11/202211/14/2022$1,466.91 BOUND TREE MEDICAL LLCKENNETH POWERS 11/14/202211/16/2022$307.35 MENARDS OAKDALE MNSTEVEN PRIEM 11/03/202211/07/2022$114.74 KATH FUELSTEVEN PRIEM 11/04/202211/07/2022$254.10 0391-AUTOPLUSSTEVEN PRIEM 11/04/202211/07/2022$69.66 TRI-STATE BOBCATSTEVEN PRIEM 11/04/202211/07/2022$701.04 0391-AUTOPLUSSTEVEN PRIEM 11/07/202211/09/2022$158.78 AN FORD WHITE BEAR LAKSTEVEN PRIEM 11/08/202211/08/2022$999.11 KATH FUELSTEVEN PRIEM 11/08/202211/09/2022$271.05 KATH FUELSTEVEN PRIEM 11/08/202211/09/2022$244.10 FACTORY MOTOR PARTS (19)STEVEN PRIEM 11/08/202211/09/2022$113.29 0391-AUTOPLUSSTEVEN PRIEM 11/08/202211/10/2022$108.64 0391-AUTOPLUSSTEVEN PRIEM 11/08/202211/10/2022$42.95 WHEELCO NEWPORTSTEVEN PRIEM 11/09/202211/10/2022$44.65 AN FORD WHITE BEAR LAKSTEVEN PRIEM 11/09/202211/11/2022$197.70 AN FORD WHITE BEAR LAKSTEVEN PRIEM 11/10/202211/14/2022$134.54 AN FORD WHITE BEAR LAKSTEVEN PRIEM 11/10/202211/14/2022$332.24 METRO PRODUCTS INCSTEVEN PRIEM 11/11/202211/14/2022$84.74 0391-AUTOPLUSSTEVEN PRIEM 11/14/202211/16/2022$169.26 0391-AUTOPLUSSTEVEN PRIEM 11/14/202211/16/2022$6.74 Council Packet Page Number 25 of 363 G1, Attachment AN FORD WHITE BEAR LAKSTEVEN PRIEM 11/14/202211/16/2022$12.49 0391-AUTOPLUSSTEVEN PRIEM 11/15/202211/17/2022$32.42 0391-AUTOPLUSSTEVEN PRIEM 11/15/202211/17/2022$23.40 POMPS TIRE 021STEVEN PRIEM 11/16/202211/17/2022$2,049.88 0391-AUTOPLUSSTEVEN PRIEM 11/16/202211/18/2022$55.10 MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX 11/07/202211/09/2022$270.68 MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX 11/07/202211/09/2022$1,760.00 ON SITE SANITATION INCAUDRA ROBBINS 11/11/202211/14/2022$22.00 ULINE *SHIP SUPPLIESAUDRA ROBBINS 11/17/202211/17/2022$132.16 CINTAS CORPSTEPHANIE SHEA 11/04/202211/07/2022$69.02 STAX *PROFESSIONALSTEPHANIE SHEA 11/07/202211/08/2022$40.00 N-EARSTEPHANIE SHEA 11/10/202211/11/2022$144.99 CINTAS CORPSTEPHANIE SHEA 11/11/202211/14/2022$69.02 ODP BUS SOL LLC # 101090STEPHANIE SHEA 11/14/202211/16/2022$54.16 SALOMONARMADAATOMICUSASTEPHANIE SHEA 11/16/202211/16/2022$166.00 GALLSSTEPHANIE SHEA 11/17/202211/18/2022$381.19 AMZN MKTP US*HI0IM0000KAYLA SPANDE 11/16/202211/17/2022$275.94 HY-VEE MAPLEWOOD 1402KAYLA SPANDE 11/17/202211/18/2022$51.96 DUNKIN #358007JOSEPH STEINER 11/17/202211/18/2022$21.46 WPY*AMERICAN PUBLIC WORKSTYLER STRONG 11/07/202211/08/2022$366.90 NORTH AMERICAN RESCUE LLBRIAN TAUZELL 11/04/202211/07/2022$527.95 AMZN MKTP US*H20G70DV0BRIAN TAUZELL 11/05/202211/07/2022$18.98 THE HOME DEPOT #2801TODD TEVLIN 11/03/202211/07/2022$75.70 MINN FIRE SVC CERT BOARDJORDAN WARDELL 11/08/202211/10/2022$126.00 THE HOME DEPOT #2801JORDAN WARDELL 11/13/202211/15/2022$16.82 LIFE ASSIST INCERIC ZAPPA 11/04/202211/07/2022$654.24 $59,432.45 Council Packet Page Number 26 of 363 G1, Attachment CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 11/25/22ABRAMS, MARYLEE602.85 11/25/22CAVE, REBECCA530.61 11/25/22JUENEMANN, KATHLEEN530.61 11/25/22KNUTSON, WILLIAM530.61 11/25/22VILLAVICENCIO, NICHOLE530.61 11/25/22COLEMAN, MELINDA7,040.00 11/25/22DARROW, MICHAEL4,908.09 11/25/22KNUTSON, LOIS3,506.37 11/25/22CHRISTENSON, SCOTT2,556.64 11/25/22DOUGLASS, TOM2,660.57 11/25/22JAHN, DAVID2,673.74 11/25/22LENTINI, LINDSAY2,988.73 11/25/22RAMEAUX, THERESE3,879.15 11/25/22DEBILZAN, JUDY2,668.81 11/25/22PAULSETH, ELLEN5,883.12 11/25/22RACETTE, THOMAS2,813.60 11/25/22RUEB, JOSEPH4,785.26 11/25/22STANLEY, JENNIFER3,611.41 11/25/22ARNOLD, AJLA2,414.10 11/25/22CROSS, JULIA2,008.80 11/25/22EVANS, CHRISTINE3,357.52 11/25/22LARSON, MICHELLE2,736.32 11/25/22SCHORR, JENNIFER1,967.39 11/25/22SINDT, ANDREA4,058.38 11/25/22HANSON, MELISSA2,235.20 11/25/22HOCKBEIN, JUDY1,214.61 11/25/22KRAMER, PATRICIA1,539.61 11/25/22MOY, PAMELA2,217.90 11/25/22OSTER, ANDREA2,391.83 11/25/22VITT, JULIANNE2,174.89 11/25/22WEAVER, KRISTINE3,473.74 11/25/22BANE, ROSANNE117.00 11/25/22COMMERS, CHERYL470.00 11/25/22LEWIS, KENNETH234.00 11/25/22MAHRE, GERALDINE234.00 11/25/22BENJAMIN, MARKESE4,191.89 11/25/22BERGERON, ASHLEY4,042.91 11/25/22BIERDEMAN, BRIAN6,143.79 11/25/22BROWN, RAE4,239.64 11/25/22BURT-MCGREGOR, EMILY4,098.58 11/25/22BUSACK, DANIEL5,574.67 11/25/22CARLSON, AMANDA3,489.16 11/25/22CLAYTON, STEVEN3,635.62 11/25/22COLEMAN, ALEXANDRA2,269.64 11/25/22CONDON, MITCHELL4,539.47 11/25/22CRUZ, TREANA2,918.71 11/25/22DEMULLING, JOSEPH5,092.9592.00 11/25/22DUGAS, MICHAEL5,040.25 11/25/22FORSYTHE, MARCUS4,334.21 11/25/22FRITZE, DEREK4,217.63 11/25/22GABRIEL, ANTHONY4,874.56 11/25/22GEISELHART, BENJAMIN3,435.52 11/25/22GIVAND, JONATHAN3,711.15 11/25/22GREEN, JAMIE3,560.33 Council Packet Page Number 27 of 363 G1, Attachment 11/25/22HAWKINSON JR, TIMOTHY4,047.20 11/25/22HENDRICKS, JENNIFER2,313.28 11/25/22HER, PHENG4,455.76 11/25/22HER, TERRELL3,945.93 11/25/22HOEMKE, MICHAEL5,040.25 11/25/22JOHNSON, BARBARA644.00 11/25/22KADEN, JACOB1,892.80 11/25/22KANDA, MADELINE3,305.33 11/25/22KIM, WINSTON3,251.24 11/25/22KONG, TOMMY4,156.18 11/25/22KORAN, MARIE897.00 11/25/22KROLL, BRETT4,076.13 11/25/22KUCHENMEISTER, GINA2,436.31 11/25/22KUCHENMEISTER, JASON2,248.70 11/25/22LANGNER, TODD680.00 11/25/22LATOUR, HAYLEY2,109.60 11/25/22LENERTZ, NICHOLAS3,233.67 11/25/22LYNCH, KATHERINE4,288.43 11/25/22MARINO, JASON5,489.55 11/25/22MARK, OLAF3,635.62 11/25/22MATTHEIS, TAWNY3,137.59 11/25/22MORALES, MARIO1,974.81 11/25/22MURRAY, RACHEL4,804.68 11/25/22NYE, MICHAEL5,078.12 11/25/22PARKER, JAMES4,267.93 11/25/22PASDO, JOSEPH3,107.59 11/25/22PETERS, DANIEL4,225.19 11/25/22QUIRK, JAMES3,240.25 11/25/22RETHWILL, SCOTT3,615.72 11/25/22SALCHOW, CONNOR4,314.08 11/25/22SANCHEZ, ISABEL3,042.01 11/25/22SHEA, STEPHANIE2,825.45 11/25/22STARKEY, ROBERT5,078.88 11/25/22STEINER, JOSEPH5,040.25 11/25/22STOCK, AUBREY3,957.93 11/25/22SUEDKAMP, ADAM4,300.69 11/25/22SWETALA, NOAH4,627.54 11/25/22TAUZELL, BRIAN4,584.24 11/25/22WENZEL, JAY4,156.18 11/25/22WIETHORN, AMANDA4,788.30 11/25/22XIONG, KAO3,941.62 11/25/22XIONG, PETER1,880.00 11/25/22XIONG, TUOYER3,746.68 11/25/22YANG, THANG2,747.02 11/25/22ZAPPA, ANDREW4,214.98 11/25/22BARRETTE, CHARLES6,377.18 11/25/22BAUMAN, ANDREW7,030.33 11/25/22BEITLER, NATHAN3,362.54 11/25/22CAMPBELL, MACLANE2,869.93 11/25/22CRAWFORD JR, RAYMOND4,398.58 11/25/22CRUMMY, CHARLES3,593.24 11/25/22DABRUZZI, THOMAS4,193.88 11/25/22DAVISON, BRADLEY3,496.03 11/25/22DAWSON, RICHARD880.54 11/25/22HAGEN, MICHAEL4,076.15 11/25/22HALWEG, JODI5,405.83 11/25/22HAWTHORNE, ROCHELLE4,769.08 11/25/22KUBAT, ERIC4,164.83 11/25/22LANDER, CHARLES3,753.52 11/25/22LANIK, JAKE3,899.02 11/25/22MALESKI, MICHAEL3,750.66 11/25/22MCGEE, BRADLEY4,766.14 Council Packet Page Number 28 of 363 G1, Attachment 11/25/22MERKATORIS, BRETT3,993.52 11/25/22MONDOR, MICHAEL5,611.02 11/25/22NEILY, STEVEN3,482.06 11/25/22NELSON, GRADON2,756.74 11/25/22NIELSEN, KENNETH3,796.53 11/25/22NOVAK, JEROME3,823.55 11/25/22POWERS, KENNETH4,651.18 11/25/22SCHROEDER, RYAN4,437.60 11/25/22SEDLACEK, JEFFREY3,732.00 11/25/22SKARA, MICHAEL2,932.19 11/25/22SPANDE, KAYLA2,340.99 11/25/22STREFF, MICHAEL5,046.06 11/25/22WARDELL, JORDAN5,289.74 11/25/22WILLIAMSON, MICHAEL3,093.68 11/25/22WILSON, DAMARI409.50 11/25/22YOUNG, NATALIE3,342.95 11/25/22ZAPPA, ERIC3,630.50 11/25/22CORTESI, LUANNE2,387.20 11/25/22JANASZAK, MEGHAN3,433.68 11/25/22BRINK, TROY3,255.37 11/25/22BUCKLEY, BRENT2,769.84 11/25/22EDGE, DOUGLAS1,012.44 11/25/22JONES, DONALD2,934.01 11/25/22JORDAN, TIMOTHY2,142.74 11/25/22JORGENSON, ANDREW1,920.28 11/25/22MEISSNER, BRENT2,785.53 11/25/22MLODZIK, JASON2,669.04 11/25/22NAGEL, BRYAN4,767.00 11/25/22RUNNING, ROBERT3,500.92 11/25/22TEVLIN, TODD2,742.15 11/25/22BURLINGAME, NATHAN3,376.80 11/25/22DUCHARME, JOHN3,441.42 11/25/22ENGSTROM, ANDREW3,563.44 11/25/22JAROSCH, JONATHAN4,643.77 11/25/22LINDBLOM, RANDAL3,441.42 11/25/22LOVE, STEVEN6,169.43 11/25/22STRONG, TYLER3,432.19 11/25/22GERNES, CAROLE2,903.39 11/25/22JORGENSON, SETH107.25 11/25/22MCKANE, QUINN373.75 11/25/22FRIBERG, DAVID2,249.29 11/25/22HAYS, TAMARA2,712.79 11/25/22HINNENKAMP, GARY3,400.54 11/25/22NAUGHTON, JOHN2,717.42 11/25/22ORE, JORDAN2,712.79 11/25/22STOKES, KAL2,357.30 11/25/22BEGGS, REGAN2,529.70 11/25/22HAMMOND, ELIZABETH2,795.65 11/25/22JOHNSON, ELIZABETH2,875.03 11/25/22JOHNSON, RANDY4,780.89 11/25/22KROLL, LISA2,981.53 11/25/22FINWALL, SHANN4,091.41 11/25/22MARTIN, MICHAEL5,559.22 11/25/22EVANS, MATTHEW1,210.00 11/25/22LENTZ, DANIEL3,149.79 11/25/22THIENES, PAUL3,157.43 11/25/22WESTLUND, RONALD3,150.37 11/25/22YOUNG, MATTHEW2,776.00 11/25/22WELLENS, MOLLY2,657.30 11/25/22BJORK, BRANDON65.00 11/25/22BRENEMAN, NEIL3,370.91 11/25/22GORACKI, GERALD341.25 Council Packet Page Number 29 of 363 G1, Attachment 11/25/22MOORE, PATRICK97.50 11/25/22ROBBINS, AUDRA4,755.52 11/25/22BERGO, CHAD3,898.61 11/25/22SCHMITZ, KEVIN2,453.29 11/25/22SHEERAN JR, JOSEPH4,498.64 11/25/22ADAMS, DAVID2,815.50 11/25/22JENSEN, JOSEPH2,908.31 11/25/22SCHULTZ, SCOTT4,739.00 11/25/22WILBER, JEFFREY2,722.79 11/25/22PRIEM, STEVEN3,054.12 11/25/22WOEHRLE, MATTHEW3,035.98 11/25/22XIONG, BOON2,725.71 11/25/22FOWLDS, MYCHAL5,129.70 11/25/22FRANZEN, NICHOLAS5,604.84 11/25/22GERONSIN, ALEXANDER3,351.69 11/25/22RENNER, MICHAEL2,994.25 641,158.8792.00 Council Packet Page Number 30 of 363 G2 CITY COUNCIL STAFF REPORT Meeting Date December 12, 2022 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Fee Schedule 2023 Ordinance a. Ordinance Establishing 2023 Fee Schedule b. Resolution Authorizing Publication by Title and Summary (4votes) Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City charges fees for services rendered directly to individuals and organizations when it is not prudent to assess those fees to all taxpayers. The comprehensive schedule of City fees is attached and must be approved by the Council through adoption of an ordinance. The ordinance has been amended to provide for the collection of unpaid fees by special assessment through the property tax process. Recommended Action: a. Motion to adopt the ordinance establishing a fee schedule for 2023; b. Approve the resolution authorizing publication of ordinance by title and summary. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Fees included in the schedule relate to all departments and areas of the strategic plan. Charges for services represent approximately 40% of the CityÓs revenue stream on a government-wide basis. Background: For efficiency and transparency, all City fees are included in one comprehensive fee schedule. The fee schedule is available for viewing on the CityÓs website. Following is a summary of proposed changes: Council Packet Page Number 31 of 363 G2 City Clerk Eliminate new therapist center package license $724 due to no use of this fee; Add cash escrow to cover health items for food vendors $500 - $1,000; Increase copying charges to new State allowances for data practices. Communications Increase advertising rates for Maplewood Living. Community Development Fees Increase electrical permit fees to comply with State statutes. Finance Rates and fees (utility fees will be discussed in budget presentation) Sewer rates raised 4.5% to accommodate Met Council increase; EUF rates raised 3% to keep up with inflation; Recycling rates raised 4% to accommodate hauler contract increase; Trash hauling rates increased pursuant to contract. Parks and Recreation Remove Afton Heights Park Building fee; Increase garden plot rental fees from $25 to $35. Police Stop charging for arrestee reports to comply with data practices; Increase charges for police officer outside employment to reflect inflationary increases; Remove fingerprint charge card because of practice to offer service free for residents. Attachments: 1.Ordinance Establishing a Fee Schedule for 2023 2.Resolution Authorizing Publication of Ordinance by Title and Summary 3.Proposed 2023 Fee Schedule Council Packet Page Number 32 of 363 G2, Attachment 1 ORDINANCE NO. ____ AN ORDINANCE ESTABLISHING A FEE SCHEDULE FOR 2023 Section I. The Maplewood City Council adopts the following schedule to the Maplewood Code of Ordinances: Section II. The fees established in this ordinance supersede all fees established by ordinance, resolution, or policy prior to this ordinance. Section III. Any unpaid fees or charges constitute a service charge the City may collect pursuant to its authority under Minnesota Statutes, Sections 415.01, Subdivision 1 and Minnesota Statutes 366.012 by certifying the unpaid amount to the County Auditor for collection together with the property taxes imposed on the affected property or on any other property the person may own in the State. Section IV. This ordinance shall be effective January 1, 2023. Adopted on this 12th day of December 2022. BY THE CITY COUNCIL: ____________________________________ Mayor ATTEST: ___________________________________ City Clerk Council Packet Page Number 33 of 363 G2, Attachment 2 CITY OF MAPLEWOOD RESOLUTION ____ FEE SCHEDULE FOR 2023 SUMMARY AUTHORIZING PUBLICATION OF ORDINANCE NO. ___ BY TITLE AND SUMMARY WHEREAS, the City of Maplewood (the ÐCityÑ) is a municipal corporation organized and existing under the laws of Minnesota; and WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. ____, which creates city code to allow for a fee schedule; and WHEREAS, Minnesota Statutes, § 412.191, Subdivision 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is 14 pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. ____ to be published in the official newspaper in lieu of the entire ordinance: PUBLIC NOTICE The City Council of the City of Maplewood has adopted Ordinance No. ____, which creates an ordinance to allow for a fee schedule. A summary of the ordinance follows: Ordinance No. ____ An Ordinance Establishing a Fee Schedule for 2023 1. City Clerk Fees 2. Communications Fees 3. Community Development Fees 4. Finance Fees 5. Parks and Recreation Fees 6. Public Safety Fees 7. Public Works Fees Council Packet Page Number 34 of 363 G2, Attachment 3 FEE SCHEDULE 2023 Council Packet Page Number 35 of 363 G2, Attachment 3 Table of Contents SectionPage City Clerk1-4 Communications5 Community Development6-10 Finance11 Parks & Natural Resources (includes Nature Center)12 Public Safety - Police/Fire/EMS13-14 Public Works15-16 Note: Sales taxes will be added to fees wherever applicable. Council Packet Page Number 36 of 363 G2, Attachment 3 City Clerk City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed LICENSING ANIMAL PERMITS/REGISTRATIONS (initial AND renewal, unless noted otherwise) Dangerous/Potentially Dangerous Dog Registration Dangerous Dog$150.00$150.00 Potentially Dangerous Dog$100.00$100.00 Appeal Request$100.00$100.00 Tag$3.00$3.00 Sign$7.00$7.00 Poultry Permit (2yr permit) Initial Application$75.00$75.00 Renewal $50.00$50.00 Goat Permit Temporary Keeping of Goats Permit$75.00 $75.00 Renewal $75.00$75.00 RESIDENTIAL LICENSES/PERMITS/REGISTRATIONS (initial AND renewal, unless noted otherwise) Home Occupation License Initial ApplicationSet by CDSet by CD Renewal $63.00$63.00 Recreational Vehicle Permit $15.00$15.00 LIQUOR LICENSES (initial AND renewal, unless noted otherwise) Off-Sale Licenses 3.2% Malt Liquor$350.00$350.00 Intoxicating Liquor$200.00$200.00 On-Sale Licenses 3.2% Malt Liquor$500.00$500.00 Wine$2,000.00$2,000.00 Club -Under 200 Members$300.00$300.00 -Between 201 and 500 members$500.00$500.00 -Between 501 and 1,000 members$650.00$650.00 -Between 1,001 and 2,000 members$800.00$800.00 -Between 2,001 and 4,000 members$1,000.00$1,000.00 -Between 4,001 and 6,000 members$2,000.00$2,000.00 -Over 6,000 members$3,000.00$3,000.00 Intoxicating Liquor -Class A $7,000.00$7,000.00 -Class B$8,500.00$8,500.00 -Class C$11,000.00$11,000.00 -Class E$4,667.00$4,667.00 2AM -Up to $100,000 in on sale gross receipts for alcoholic beverages $300.00$300.00 -Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages$750.00$750.00 -Over $500,000 in on sale gross receipts for alcoholic beverages $1,000.00$1,000.00 -3.2% On Sale Malt Liquor licensees or Set Up license holders$200.00$200.00 -Did not sell alcoholic beverages for a full 12 months prior to this application$200.00$200.00 Sunday Sales$200.00$200.00 Patio$200.00$200.00 BUSINESS LICENSES/PERMITS/REGISTRATION (initial AND renewal, unless noted otherwise) Alarm System Permit - Business $57.00$57.00 Amusement Park License $388.00$388.00 Automobile & Trailer Rental License 1st Five Rental$46.00$46.00 Each Additional Rental $13.00$13.00 Body Art Establishment License $309.00$309.00 Business Registration $40.00$40.00 Catering Food Vehicle 1st Vehicle$129.00$129.00 Each Additional Vehicle$89.00$89.00 Fleet (6+ Vehicles)$347.00$347.00 Council Packet Page Number 37 of 363 G2, Attachment 3 City Clerk City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Cigarette and Tobacco License $250.00$250.00 Commercial Kennel License $85.00$85.00 Courtesy Bench License 1st Bench$69.00$69.00 Each Additional Bench$41.00$41.00 Currency Exchange Review $356.00$356.00 Food Establishment License Full Service$673.00$673.00 Seasonal (6mo or less)$337.00$337.00 Special Food Handling$103.00$103.00 Mobile Food Unit Mobile Food Unit - PHF (Potentially Hazardous Food) - 1st Vehicle$181.00$181.00 - Each Additional Vehicle$89.00$89.00 - Fleet (6+ Vehicles)$520.00$520.00 Mobile Food Unit - NPF (Non Perishable Food) - 1st Vehicle$76.00$76.00 - Each Additional Vehicle$46.00$46.00 - Fleet (6+ Vehicles)$176.00$176.00 Gasoline Station License 1st Pump$183.00$183.00 Each Additional Pump$15.00$15.00 Lodging Establishments License 1 - 15 Units$124.00$124.00 16 - 35 Units$169.00$169.00 36 - 100 Units$311.00$311.00 Over 100 Units$356.00$356.00 Motor Vehicle Repair License $162.00$162.00 Pawn Shop License $10,218.00$10,218.00 Massage Center$259.00$259.00 Therapist$224.00$224.00 New Center Package (Center License, Therapist License (up to 2) and Background Investigations)$724.00$724.00 Public Pool License Hot Tubs$118.00$118.00 Indoor Swimming Pool$118.00$118.00 Outdoor Swimming Pool$118.00$118.00 Combination$162.00$162.00 Secondhand Dealer License $367.00$367.00 Solid Waste Collection License $250.00$250.00 Used Car Dealer License $333.00$333.00 Annual License/Permit/Registration - Late Fee $25.00 or 10%, $25.00 or 10%, whichever is greaterwhichever is greater TEMPORARY LICENSES/PERMITS Amusement Permit (Carnival /Carnival Rides/Circus) $381.00$381.00 Body Art Event $100.00$100.00 Christmas Tree Lot Permit $231.00$231.00 Fireworks - Pyrotechnic Display Permit $250.00$250.00 Fireworks - Retail Sales Permit Exclusive Firework sales$350.00$350.00 Firework sales with other merchandise$100.00$100.00 Council Packet Page Number 38 of 363 G2, Attachment 3 City Clerk City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Food Service Permit Per Day (received 7 days or more prior to event)$55.00 $55.00 Per Day (received 2-6 days prior to event)$80.00$80.00 Flea Market Season$336.00$336.00 Large Assembly Permit 500 to 1,000 Participants$258.00$258.00 1,001 to 2,500 Participants$515.00$515.00 2,501 to 3,500 Participants$773.00$773.00 3,501 and over Participants$1,030.00$1,030.00 Cash Escrow to cover health items 15-30 food vendorsNA$500.00 30+ food vendorsNA$1,000.00 Outside health inspectors NAActual Cost Local Lawful Gambling $58.00$58.00 MCC On-Sale Liquor Catering Maplewood Providers $50.00$50.00 Non Maplewood Providers$100.00$100.00 Noise Control Waiver Permit $15.00$15.00 On-Sale 3.2 Beer License $55.00$55.00 On-Sale Intoxicating Liquor License $204.00$204.00 One-Time Event Permit $225.00$225.00 Special Event Permit $103.00 $103.00 Tent Permit $52.00$52.00 Transient Sales Permit Up to 5 Days$27.00$27.00 6+ Days$106.00$106.00 BACKGROUND INVESTIGATIONS Liquor $500.00$500.00 Body Art Establishment $250.00$250.00 Cigarette & Tobacco Sales $135.00$135.00 Lawful Gambling $250.00$250.00 Personal Services $135.00$135.00 Secondhand Dealer $135.00$135.00 Pawn Shop $500.00$500.00 PASSPORTS Photos $10.00$10.00 Acceptance Fee $35.00$35.00 ELECTIONS Filing Fee $5.00$5.00 Precinct Boundaries and Polling Locations Map 11" x 17" $3.00$3.00 City Map with Street Index 11” X 17” $3.00$3.00 City Map with Street Index 24" x 36" $5.00$5.00 Council Packet Page Number 39 of 363 G2, Attachment 3 City Clerk City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed DATA PRACTICES Data Subjects Paper or ElectronicNo fee if it takes less than 15 No fee if it takes less than 15 minutes of staff time to make minutes of staff time to transmit copies; otherwise (1) actual electronic copies; otherwise the fee employee time to make copies; (2) may include (1) actual employee $0.08 per page, black and white time to make/transmit copies; (2) single sided; (3) $0.89 per page, $0.15 per page, black and white color copy single sided; (4) single sided; (3) $0.75 per page, CD/DVD $0.50; (5) standard USPS color copy single sided; (4) mailing fee CD/DVD $0.50; (5) flash drive 8GB $2.50, (6) standard USPS mailing fee Members of the Public Paper copiesNo fee if 30 or fewer pages No fee if 10 or fewer pages requested; otherwise $0.25 per requested; otherwise $0.25 per page, black and white single sided page, black and white single sided if under 100 pages; if under 100 pages; If more than 100 pages the If more than 100 pages the following fees may apply: (1) actual following fees may apply: (1) actual employee time to search and employee time to search and retrieve and make copies if it takes retrieve and make copies if it takes more than 15 minutes of staff time more than 15 minutes of staff time plus the cost of materials ($0.08 plus the cost of materials ($0.15 per page, black and white single per page, black and white single sided; $0.89 per page, color copy sided; $0.75 per page, color copy single sided) and standard USPS single sided) and standard USPS mailing fee mailing fee Electronic copiesActual employee time to search and Actual employee time to search and retrieve and make electronic copies retrieve and make electronic copies if it takes more than 15 minutes of if it takes more than 15 minutes of staff time. If the request includes staff time. If the request includes making copies on a media the making copies on a media the following additional fees following additional fees apply:CD/DVD $0.50 and standard apply:CD/DVD $0.50, flash drive USPS mailing fee 8GB $2.50 and standard USPS mailing fee City Maps City map with street index 11"x17"$3.00$3.00 City map with street index 24"x36"$5.00$5.00 Council Packet Page Number 40 of 363 G2, Attachment 3 Communications City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Partnership Packages & Rates (Please note: Packages may be customized at the discretion of the Communications Manager, which may change the price of the package) Maplewood Leaders * Color ¼ - page ad in all 12 editions of Maplewood Living, the City’s official newsletter distributed to$9,500.00 $9,500.00 more than 20,000 homes. ($5,000 value) * Top-tier sponsorship of the following major City of Maplewood events: State of Maplewood, 4th of July and Community Engagement Breakfast ($2,200 Value). * Partner video ($2,500) * Partnership recognition on City Hall Digital Display ($1,500 value) Maplewood Friends * Color ¼ page ad in every other edition of Maplewood Living (6 months), the City’s official newsletter $3,000.00 $3,000.00 distributed to more than 20,000 homes. ($2,640 Value) * Sponsorship at two City of Maplewood events ($1,000 – $1,200 Value). * Partnership recognition on City Hall Digital Display ($1,500 value) Maplewood Supporter * Color ¼ page ad in three editions of Maplewood Living, the City’s official newsletter distributed to more $1,500.00 $1,500.00 than 20,000 homes. ($1,500 Value) * Sponsorship at one of the following major City of Maplewood events: State of Maplewood, Community Engagement Breakfast or 4th of July Celebration. ($500 - $700 Value) Light it Up 4th of July partners ONLY: Deluxe Bar-be-que Package * Booth at 4th of July Celebration$695.00 $695.00 * Quarter-page ad in one summer edition of Maplewood Living recognizing the partnership * Individual ad in city hall digital display * Significant signage exposure on event promotional flyers and banners in Maplewood Living, social media, city hall, Maplewood Community Center/YMCA, and at event) Pop & Brat Package * Placement in city hall digital display with other sponsors$295.00 $295.00 * Signage exposure (on event promotional flyers and banners in Maplewood Living, social media, city hall, Maplewood Community Center/YMCA, and at event) Ad Rates for Maplewood Living Distributed to 20,000 households monthly - 1/4 Page - Approximately 3.75' (w) x 4.5" (h) Single Run$498.00 $650.00 4 Ad Package$1,872.00 $2,300.00 6 Ad Package$2,640.00 $3,300.00 12 Ad Package$4,968.00 $6,000.00 Customizable package rates: 4 Month Package, plus a booth and sponsorship of two events*$0.00 $3,100.00 6-month run, plus a booth and sponsorship of three events*$0.00 $4,800.00 12-month run, plus a booth and sponsorship of five events*$0.00 $8,500.00 Single event*$0.00 $600.00 Events include: 4th of July (expected crowd 2,000 people); Touch-a-Truck (up to 600 people); Summer in the Park events (up to 400 people); other events TBD Council Packet Page Number 41 of 363 G2, Attachment 3 Community Development City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Permits *Stated permit fees do not include the surcharge imposed on most permits by the State of Minnesota. Building Permits Based on Valuation Total Valuation: $1.00 to $500.00 $28.05 $28.05 $501.00 to 2,000.00 $28.05 for the first $500.00 plus $28.05 for the first $500.00 plus $3.62 for each additional $100.00, $3.62 for each additional $100.00, or fraction thereof, to and including or fraction thereof, to and including $2,000.00$2,000.00 $2,001.00 to $25,000.00 $82.35 for the first $2,000.00 plus $82.35 for the first $2,000.00 plus $16.42 for each additional $16.42 for each additional $1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to and including $25,000.00and including $25,000.00 $25,001.00 to $50,000.00 $460.01 for the first $25,000.00 $460.01 for the first $25,000.00 plus $11.97 for each additional plus $11.97 for each additional $1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to and including $50,000.00and including $50,000.00 $50,001.00 to $100,000.00 $759.26 for the first $50,000.00 $759.26 for the first $50,000.00 plus $8.36 for each additional plus $8.36 for each additional $1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to and including $100,000.00and including $100,000.00 $100,001.00 to $500,000.00 $1,177.26 for the first $100,000.00 $1,177.26 for the first $100,000.00 plus $6.68 for each additional plus $6.68 for each additional $1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to and including $500,000.00and including $500,000.00 $500,001.00 to $1,000,000.00 $3,849.26 for the first $500,000.00 $3,849.26 for the first $500,000.00 plus $5.57 for each additional plus $5.57 for each additional $1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to and including $1,000,000.00and including $1,000,000.00 $1,000,001.00 and up $6,634.26 for the first $6,634.26 for the first $1,000,000.00 plus $4.46 for each $1,000,000.00 plus $4.46 for each additional $1,000.00, or fraction additional $1,000.00, or fraction thereofthereof Residential Electrical Permit Fee (Single family homes, apartments, and condominiums) *Residential electrical permit fees are the greater of the total inspection fee or total service and circuit calculation plus the administrative fees Inspection Fees Minimum Fee$45.00 $50.00 Inspection / Reinspection Fee$45.00 per Inspection$50.00 per Inspection Residential Maximum Fee (200 amps or Less)$190.00 $200.00 All Other FeesN/AN/A New or Repair Services/Power Supply 0 to 300 amp$55.00 $55.00 400 amp$71.00 $71.00 500 amp$87.00 $87.00 600 amp$103.00 $103.00 800 amp$135.00 $135.00 1,000 amp$167.00 $167.00 Each Additional 100 amps$16.00 $16.00 Transformers and Generators 1 to10 kVA$5.00 $5.00 11 to 74 kVA$45.00 $45.00 75 to 299 kVA$60.00 $60.00 Over 299 kVA$165.00 $165.00 Feeders/Circuits 0 to 100 amps$9.00 $9.00 101 to 200 amps$15.00 $15.00 201 to 300 amps$21.00 $21.00 301 to 400 amps$27.00 $27.00 401 to 500 amps$33.00 $33.00 Each Additional 100 amps$6.00 $6.00 Solar Fees 0 to 5 kw$90.00 $90.00 5.1 to 10 kw$150.00 $150.00 10.1 to 20 kw$225.00 $225.00 20.1 to 30 kw$300.00 $300.00 30.1 to 40 kw$375.00 $375.00 Over 40 kw$375.00 plus $25.00 for each $375.00 plus $25.00 for each additional 10 KWadditional 10 KW Council Packet Page Number 42 of 363 G2, Attachment 3 Community Development City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Other Fees Residential Panel Replacement$110.00 $110.00 Residential Sub Panel$45.00 $45.00 Apartment Buildings$80 per unit$90.00 per unit Retrofit Lighting$0.85 per fixture$0.85 per fixture Sign Transformer or Driver$9.00 per transformer$9.00 per transformer Swimming Pools and Hot Tubs$90.00 plus $9.00 per circuit$100.00 plus $9.00 per circuit Residential additions, remodels or basement finishes (up to 10 circuits and two inspections)$90.00 $100.00 Residential Accessory Structures$55.00 plus $9.00 per circuit$55.00 plus $9.00 per circuit Traffic Signals$8.00 per standard$8.00 per standard Street Lights and Parking Lot Lights$5.00 per standard$5.00 per standard Low Voltage Fire Alarm, Heating and Air Conditioning Controlling Wiring$0.85 per device$0.85 per device Electronic Inspection of AC, Furnace, Bath Fan, Fireplace, Water Heater Vent Receptacle$40.00 $40.00 Hourly Rate for Carnivals$90.00 $90.00 Administrative Fees State Surcharge$1.00 $1.00 Administrative Fee$9.50 $9.50 Commerical Electrical Permit Fees (Based on electrical valuation) Electrical Work Valuation: $1.00 to $1,000.00 $50.00 Per trip $1,001.00 to 2,000.00 $50.00 for the first $1,000.00 plus $3.25 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $82.00 for the first $2,000.00 plus $14.85 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $423.55 for the first $25,000.00 plus $10.70 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $691.05 for the first $50,000.00 plus $7.45 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,063.55 for the first $100,000.00 plus $6.00 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,463.55 for the first $500,000.00 plus $5.10 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $6,013.55 for the first $1,000,000.00 plus $4.00 for each additional $1,000.00, or fraction thereof Other Commerical Electrical fees Reinspection fee (in addition to all other fees)$50.00 Per trip Investigative fee (working without permit)The fee is doubled Commercial Electrical Administrative Fees State Surcharge(see State of Minnesota for surcharge based on valuation) Administrative Fee$9.50 Manufactured Home Permit Fee New installation or replacement$175.00 $175.00 Residential Mechanical Permit Fee Minimum fee $40.00 $40.00 Gas piping – Repair or new installation $40.00 $40.00 Gas or oil fired furnace or boiler $40.00 $40.00 Warm air furnace or hot water heating system $40.00 $40.00 Construction or alt.of any warm air furnace per unit Construction or alteration of each hot water system $40.00 $40.00 Installation or replacement of each hot water system per unit Per unit heaters based on first 100,000 BTU input Air conditioning – new or replacement $40.00 $40.00 Wood burning furnace per unit $40.00 $40.00 Swimming pool heater per unit $40.00 $40.00 Council Packet Page Number 43 of 363 G2, Attachment 3 Community Development City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Air exchanger $40.00 $40.00 Gas or oil space heater per unit $40.00 $40.00 Gas direct vent heater per unit $40.00 $40.00 Gas fireplace, Gas log or insert $40.00 $40.00 In floor Heat system $40.00 $40.00 Furnace$120.00 $120.00 Other$40.00 $40.00 Commercial Mechanical Permit Fee All commercial work 1.5% of estimated job cost + 1.5% of estimated job cost + $78.00$78.00 Mechanical plan review25% of the permit fee25% of the permit fee Residential Plumbing Permit Fee Minimum fee (includes one fixture opening) $45.00 $45.00 Each additional fixture opening$10.00 $10.00 Commercial Plumbing Permit Fee All commercial work 1.75% of estimated job cost Plus 1.75% of estimated job cost Plus $91.00$91.00 Sign Permits Billboard $500.00 $500.00 Dynamic Display Sign$175.00 $175.00 Dynamic Display Sign Yearly License Fee$175.00 $175.00 Freestanding Sign$175.00 $175.00 Temporary Sign $45.00 $45.00 Wall Sign $110.00 $110.00 Residential Permit Flat Fee Windows $145.00 $145.00 Deck $145.00 $145.00 Residential roof $145.00 $145.00 Residential egress window$145.00 $145.00 Residential siding $145.00 $145.00 Residential Solar Permits$200.00 $200.00 Above-Ground Pools $145.00 $145.00 In-Ground Pools$145.00 $145.00 Drain tile $145.00 $145.00 Building relocation $100.00 $100.00 Miscellaneous Fees Plan Review Fee When a building permit is required and a plan is required to be submitted, a plan review fee shall be paid. Plan review fees for all buildings Plan review fees for all buildings The plan review fees specified are separate fees from the permit fees specified and are in addition to the shall be sixty five percent (65%) of shall be sixty five percent (65%) of permit fees.the building permit fee, except as the building permit fee, except as modified in M.S.B.C. Section 1300.modified in M.S.B.C. Section 1300. When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items an additional plan review fee shall be charged at the above rate. Expiration of plan review: Applications for which no permit is issued within 180 days following the date of application shall expire by limitation, and plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the building official. The building official may extend the time for action by the applicant for a period not exceeding 180 days on request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No application shall be extended more than once. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan review fee. Refund Fee The building official may authorize refunding of any fee paid hereunder which was erroneously paid or collected. The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has paid is withdrawn or canceled before any plan review is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. Investigation Fee If work for which a permit is required by the code has been commenced without first obtaining a permit, a special investigation shall be made before a permit may be issued for the work. An investigation fee, in addition to the permit fee, shall be collected. The investigation fee shall be no more than the amount of the permit fee required. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of the city code nor from any penalty prescribed by law. Council Packet Page Number 44 of 363 G2, Attachment 3 Community Development City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Demolition Fee Structures not connected to utilities $95.00 $95.00 Structures connected to city utilities $220.00 $220.00 Other Inspections and Fees Inspections outside of normal business hours (minimum 2 hour charge)$100.00 per hour$100.00 per hour Re-inspection fees$100.00 per hour$100.00 per hour Re-inspection fees from Health Officer on pools$100.00 per hour$100.00 per hour Inspections with no specific fee indicated (minimum 1/2 hour charge)$100.00 per hour$100.00 per hour Investigation Fee$100.00 per hour$100.00 per hour Interior Preparation fee$100.00 $100.00 Occupancy permit$100.00 $100.00 Replacement of inspection record card$50.00 $50.00 Re-issue of approved plans$50.00 $50.00 Housing with services inspection fee$50.00 $50.00 State Surtax Collected Permits with a flat fee$1.00 per permit$1.00 per permit Permits based on valuationCalculated based on the permit Calculated based on the permit valuation valuation Use of outside consultants for plan review, inspections and similar costs Actual costs*Actual costs* *Actual costs include administrative and overhead costs. Miscellaneous Service Fees Abatement Fee (Community Development and Public Works)$300.00 $300.00 Contractor License / Truth-in Housing Evaluator License$130.00 $130.00 Trash Hauling Exemption (Opt-Out)$35.00 $35.00 Tree replacement fee for trees that cannot be replaced on site$60.00 per caliper inch$60.00 per caliper inch Truth-in-Housing Filing Fee $30.00 $30.00 Reasonable Accommodation License Application$50.00 $50.00 Health Fees Restaurant Plan Review Existing restaurant$330.00 $330.00 New restaurant$685.00 $685.00 Lodging Plan Review 1 - 15 units$200.00 $200.00 16+ units$250.00 $250.00 Mobile Food Unit Plan Review $250.00 $250.00 Administrative Penalties First Offense Level One Violation$50.00 $50.00 Level Two Violation$100.00 $100.00 Level Three Violation$400.00 $400.00 Second Offense (within 24 month of prior) Level One Violation$100.00 $100.00 Level Two Violation$200.00 $200.00 Level Three Violation$800.00 $800.00 Third/Subsequent Offense (within 24 months of at least two) Level One Violation$200.00 $200.00 Level Two Violation$400.00 $400.00 Level Three Violation$1,000.00 $1,000.00 Planning Fees Planning Fees Administrative Variance$500.00 $500.00 Building Relocation$925.00 $925.00 1 $1,650.00 $1,650.00 Comprehensive Plan Amendment 1,3 $1,650.00 $1,650.00 Conditional Use Permit (CUP) 1,3 $1,000.00 $1,000.00 CUP Revision 1,3 $825.00 $825.00 Community Garden CUP 1,3 $500.00 $500.00 Community Garden CUP Revision 2 $430.00 $430.00 Final Plat Front Yard Setback Authorization$500.00 $500.00 Home Occupation$1,385.00 $1,385.00 1 $500.00 $500.00 Lot Divisions 1,3 $2,735.00 $2,735.00 Planned Unit Development 3 $2,050.00 $2,050.00 Preliminary Plat Preliminary Plat Revision or Extension$990.00 $990.00 1 $1,200.00 $1,200.00 Public Vacation 1 $1,650.00 $1,650.00 Rezoning 1 $1,385.00 $1,385.00 Variance Woodlot Alteration Permit$375.00 $375.00 Zoning Compliance Letter$100.00 $100.00 1County Recording Fee (In Addition to Planning Application Fee)$46.00 $46.00 2 Plat Opinion Letter Fee (In Addition to Planning Application Fee)$200.00 $200.00 3 Development Sign Fee (In Addition to Planning Application Fee)$200.00 $200.00 Council Packet Page Number 45 of 363 G2, Attachment 3 Community Development City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Community Design Review Commercial/Multi-family$1,650.00 $1,650.00 Minor Construction$500.00 $500.00 Residential$500.00 $500.00 Revision$500.00 $500.00 Comprehensive Sign Plan$500.00 $500.00 3 $200.00 $200.00 Development Sign Fee (In Addition to Community Design Review Fee) Tax-Exempt and Tax Increment Financing Fees Tax-Exempt and Mortgage Revenue Financing Amount paid with application (non-refundable)*$2,500.00 $2,500.00 Base charge (% of bond issue) par on the first $20 million due at closing0.50%0.50% Par on portion in excess of $20 million due at closing0.10%0.10% Refinancing Fee 50% of the above50% of the above The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. Tax Increment Financing Application Fee (non-refundable)$6,760.00 $6,760.00 Escrow Deposit$5,000.00 $5,000.00 Code Enforcement Fees Excessive Consumption of Inspection Services Third Inspection$75.00 $75.00 Fourth Inspection$100.00 $100.00 Each Additional Inspection$150.00 $150.00 Nuisance Abatement (Community Development and Public Works) Abatement Fee $300.00 $300.00 Administrative Fee25% of abatement fee25% of abatement cost Abatement Cost100% of the cost to complete the 100% of the cost to complete the abatementabatement Rental Licensing Fees Rental Dwelling License Annual License$150.00 plus $50.00 per unit$150.00 plus $50.00 per unit First Re-Inspection$0.00 $0.00 Second Re-Inspection$250.00 $250.00 Third and Subsequent Re-Inspection$500.00 $500.00 Council Packet Page Number 46 of 363 G2, Attachment 3 Finance City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Miscellaneous Fees Late Penalty (Utility Accounts, Abatements, False Alarms, Etc.) (One-time charge if invoice is not paid within 30 days.)5%5% NSF$30.00 $30.00 Special Assessment Certification Fee10%10% Credit Card Convenience Fee Credit Card Processor will Credit Card Processor will charge a fee.charge a fee. Utility Rates Sewer St. Paul (100 cubic ft) (ave 22 units per qtr)$3.84 $4.00 Other (1,000 gallons) (ave 16.5 units per qtr)$5.11 $5.34 Minimum charge - quarterly$21.52 $22.44 Flat rate for well accounts $58.16 $60.60 EUF Residential charge - quarterly$27.25 $28.08 Discount fee for raingardens (Little Canada 70%)$19.08 $19.66 Multi Family - monthly$57.76 $59.49 Institutional - monthly$70.29 $72.39 Commercial - monthly$89.91 $92.61 Recycling Base Quarterly charge$16.56 $17.22 Additional Cart Fee per Quarter$0.00 $0.00 Water Surcharge St. Paul - % of St. Paul water bill (ave $50/qtr) 22 units per quarter ave for family of 47.00%7.00% N. St. Paul - quarterly$3.60$3.60 Trash Hauling 20 EOW - Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$12.45 $12.55 20 Gallon - Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$13.00 $13.10 35 Gallon - Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$14.05 $14.60 65 Gallon - Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$20.00 $21.85 95 Gallon - Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$25.00 $28.00 Yard Waste Rate (per season - for residents who opt in) (no tax on yard waste)$129.80 $134.98 Bulky Items Rates (Appliances, Electronics, Furniture, etc.) (plus tax)$10-$35$10-$35 FRANCHISE FEES Gas Utility Monthly Franchise Fee Residential$3.00 $3.00 Commercial Non Demand $12.00 $12.00 Commercial Demand$100.00 $100.00 Small Interruptible$75.00 $75.00 Medium & Large Interruptible$110.00 $110.00 Firm Transportation$2.50 $2.50 Interruptible Transportation$2.50 $2.50 Electric Utility Monthly Franchise Fee Residential$3.00 $3.00 Small C&I Non-Demand$4.75 $4.75 Small C&I Demand$30.00 $30.00 Large C&I$180.00 $180.00 p$4.00 $4.00 Municipal Pumping Non-Demand$4.00 $4.00 Municipal Pumping Demand$4.00 $4.00 Cable Franchise Fee Cable Franchise Fees - Monthly5% of gross revenue5% of gross revenue Cable PEG Fees - Monthly2% of gross revenue2% of gross revenue Council Packet Page Number 47 of 363 G2, Attachment 3 Parks & Natural Resources City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Parks & Recreation Wakefield Park Community Building Monday-Thursday Meeting Rates: Between 8a-4p (per hour, 2hr min)$50.00 $50.00 Monday-Thursday Meeting Rates: Between 8a-4p Additional Hours (per hour)$50.00 $50.00 Monday-Thursday Regular Rental: 4hrs - Resident$150.00 $150.00 Monday-Thursday Regular Rental: 4hrs - Non Resident$190.00 $190.00 Friday-Sunday Regular Rental: 4hrs - Resident$200.00 $200.00 Friday-Sunday Regular Rental: 4hrs - Non Resident$250.00 $250.00 Friday-Sunday Regular Rental: 7hrs - Resident$300.00 $300.00 Friday-Sunday Regular Rental: 7hrs - Non Resident$370.00 $370.00 Regular Rental Additional Hours (per hour)$75.00 $75.00 Outdoor Patio Exclusive Use Add-on$0.00 $0.00 Picnic Shelter Rental Afton Heights Park or 4 Seasons Park Building$55.00 $55.00 Applewood Park$55.00 $55.00 Hazelwood Park$55.00 $55.00 Lion's Park$55.00 $55.00 Maplewood Heights Park$35.00 $35.00 Pleasantview Park$35.00 $35.00 Wakefield Park$75.00 $75.00 Community Gym Rental Fees Half Court Rental (per hour per court)$40.00 $40.00 Full Court Rental (per hour per court)$60.00 $60.00 Edgerton Community Gym 'Entire Gym Rental (8+ hour rental) per hour$55.00 $55.00 Carver Community Gym Entire Gym Rental (8+ hour rental) per hour$0.00 $0.00 Field Rental Fees Hazelwood - Soccer - Full Size (per game)$65.00 $65.00 Hazelwood - Soccer - Small Size$40.00 $40.00 Other Locations - Soccer - Full Size$55.00 $55.00 Baseball/Softball (per game)$35.00 $35.00 Baseball/Softball - Tourney (per day/per field)$100.00 $100.00 Volleyball Tourney/Large Group Rental - Harvest, Geranium, Wakefield (per day/per park)$300.00 $300.00 Food Vendor In Park Permit - Weekdays (per day)$15.00 $15.00 Food Vendor In Park Permit - Weekends or Holidays (per day)$45.00 $45.00 Nature Center Nature Center Program Fees Basic Program Fee per person$5.00 $5.00 School Fee per child$4.00 $4.00 Birthday Party Fee- up to 12 children$80.00 $80.00 Birthday Party Fee- up to 15 children$100.00 $100.00 Basic Outreach Fee- plus mileage$130.00 $130.00 Outreach, additional shows same site- $30 Item Rental Fees Snowshoes- per pair, for use on site$5.00 $5.00 Room Rental Fees Sunroom rental- per hour$30.00 $30.00 Sunroom rental - All day - 5 hours or more$150.00 $150.00 Touch and See Room Reservation- self -guided groups- 45 minutes$50.00 $50.00 Community Garden Rental Plot Rental of Garden Plot - Resident Raised Bed$25.00 $30.00 Rental of Garden Plot - Resident In Ground BedNA$35.00 Rental of Garden Plot - Non-Resident Raised BedNA$35.00 Rental of Garden Plot - Non-Resident In Ground BedNA$40.00 Council Packet Page Number 48 of 363 G2, Attachment 3 Public Safety - Police/Fire/EMS City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed POLICE Police Reports Requester is arrested party$0.25 per page (one side or $0.25 per page (one side or $0.50 per page double sided)$0.50 per page double sided) Public traffic crash report (requester is not involved in crash)$0.50 per page$0.50 per page Public traffic crash report (requester is involved in crash)no chargeno charge Monthly email of public traffic crash reports$60.00/month$60.00/month Certified copy of any report$5.00 $5.00 Evidence Requests CD/DVD of digital evidence (photos, audio, video)$5.00/disc$5.00/disc 911 Audio transcripts$50.00 deposit plus $50.00 deposit plus actual cost of transcription actual cost of transcription through current transcription through current transcription provider andprovider and Staff time to get audio ready for Staff time to get audio ready for transcription andtranscription and Staff time to review Staff time to review transcription for accuracy transcription for accuracy before releasebefore release Towing Owners of vehicles towed to 1830 or 1902 County Road B E for law enforcement purposes$125.00 per vehicle$125.00 per vehicle Overnight Parking Permits Permit for vehicle to be parked on a city street overnight good for no more than 365 days$50.00 per vehicle/permit$50.00 per vehicle/permit Excessive Calls for Service Third and subsequent calls, within 365 days, deemed excessive by definition in ordinance$250.00 each$250.00 each False Alarms 1st$0.00 $0.00 2nd (within 12 months of the 1st false alarm)$0.00 $0.00 3rd (within 12 months of the 1st false alarm)$100.00 $100.00 4th (within 12 months of the 1st false alarm)$200.00 $200.00 5th (within 12 months of the 1st false alarm)$300.00 $300.00 6th (within 12 months of the 1st false alarm)$400.00 $400.00 7th (within 12 months of the 1st false alarm)$500.00 $500.00 8th (within 12 months of the 1st false alarm)$500.00 $500.00 9th (within 12 months of the 1st false alarm)$500.00 $500.00 10th & Over (within 12 months of the 1st false alarm)$500.00 $500.00 Outside Employment Police Officers$101.54/hour$106.68/hour Squad Car only available with an officerno chargeno charge Fingerprinting Each fingerprint card$15.00 $15.00 Council Packet Page Number 49 of 363 G2, Attachment 3 Public Safety - Police/Fire/EMS City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed FIRE/EMS False Alarm Fees Commercial Commercial - 1st False $0.00 $0.00 Commercial - 2nd False (within 12 months of the 1st false alarm)$0.00 $0.00 Commercial - 3rd False (within 12 months of the 1st false alarm)$200.00 $200.00 Commercial - 4th False (within 12 months of the 1st false alarm)$300.00 $300.00 Commercial - 5th False and more (within 12 months of the 1st false alarm)$400.00 $400.00 Residential Residential - 1st False $0.00 $0.00 Residential - 2nd False (within 12 months of the 1st false alarm)$0.00 $0.00 Residential - 3rd False (within 12 months of the 1st false alarm)$200.00 $200.00 Residential - 4th False (within 12 months of the 1st false alarm)$300.00 $300.00 Residential - 5th False and more (within 12 months of the 1st false alarm)$400.00 $400.00 Ambulance Transport Fees Resident ALS2 (Advanced Life Support)$2,513.00 $2,600.00 ALS (Advanced Life Support)$2,278.00 $2,350.00 ALS Treatment No Transport$1,733.00 $1,800.00 BLS (Basic Life Support)$1,733.00 $1,900.00 BLS (Basic Life Support) Non Emergency$1,683.00 $1,800.00 No Load$656.00 $700.00 Mileage$22.50 $26.00 Non-Resident ALS2 (Advanced Life Support)$2,890.00 $2,900.00 ALS (Advanced Life Support)$2,620.00 $2,700.00 BLS (Basic Life Support)$1,993.00 $2,000.00 No Load$754.00 $800.00 Mileage$25.88 $28.00 Sliding Fee Schedule to Assist Those with a Financial Need Annual Income Threshold by Sliding Fee Discount Pay Class and Percent Poverty At or Below 100% of the Poverty Guideline - Patient Responsibility: % of Total Charges *50%50% At 125% of the Poverty Guideline - Patient Responsibility: % of Total Charges *60%60% At 150% of the Poverty Guideline - Patient Responsibility: % of Total Charges *70%70% At 175% of the Poverty Guideline - Patient Responsibility: % of Total Charges *80%80% At 200% of the Poverty Guideline - Patient Responsibility: % of Total Charges *90%90% Above 200% of the Poverty Guideline - Patient Responsibility: % of Total Charges100%100% * Must complete the Sliding Fee Application and submit required documentation. Outside Employment $101.54/hour$106.68/hour Equipment Standby - Based on FEMA's current Schedule of Equipment Rates Council Packet Page Number 50 of 363 G2, Attachment 3 Public Works City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Connection Charges Sanitary Sewer Service Main Line Permit $114.00 $114.00 Base Fee Plus Each Connection to Existing System, New Structures, Alteration, or Re-Inspection$59.00 $59.00 Sanitary Sewer Service Connection Permit New Sanitary Sewer Service $110.00 per service$110.00 per service Disconnect or Repair$39.00 per service$39.00 per service Septic Systems Private Individual Septic Systems$500.00 $500.00 Sanitary Sewer Cash Connection Charge Residential Connection Charge $4,325.00 $4,325.00 For all new connections for properties that have not been previously charged or assessed for construction of the public system. Commercial Connection Charge (per front footage) $57.00 $57.00 For all new connections for properties that have not been previously charged or assessed for construction of the public system. Commercial Connection Charge = Residential Connection Charge / 75 (Average Lot Width) Sewer Assessment for City Project Residential Sanitary Service Installed to New Main$1,530.00 $1,530.00 Residential Sanitary Service Installed to Existing Main$2,880.00 $2,880.00 Comm/Ind Sanitary Service Installed to New Main$20.00 cost per front footage $20.00 cost per front footage Comm/Ind Sanitary Service Installed to Existing Main$38.00 cost per front footage$38.00 cost per front footage Sewer Availability Charge (SAC) SAC Unit Fee (Rate Set by MCES) $2,485.00 $2,485.00 1 SAC Unit = 1 Single family dwelling (SFD) SAC Unit for all other types of developments total number of equivalent SFD SAC Units is determined by MCES. Local SAC Fee per SFD Unit$130.00 $130.00 Water System Fees Water Main Cash Connection Charge Residential Connection Charge $4,325.00 $4,325.00 For all new connections for properties that have not previously been charged or assessed for construction of the public system. Commercial Connection Charge $57.00 $57.00 For all new connections for properties that have not previously been charged or assessed for construction of the public system. Commercial Connection Charge = Residential Connection Charge / 75 (Average Lot Width) Water System Assessment for City Project Residential Water Service Installed to New Main$1,530.00 $1,530.00 Residential Water Service Installed to Existing Main$1,900.00 $1,900.00 Comm/Ind Water Service Installed to New Main$20.00 cost per front footage$20.00 cost per front footage Comm/Ind Water Service Installed to Existing Main$25.00 cost per front footage$25.00 cost per front footage Water Availability Charge (WAC) WAC Unit Fee $285.00 $285.00 The total number of WAC units to be paid is equal to the total number of equivalent SAC Units required as determined by MCES. Storm Sewer System Fees Storm Sewer Permit Private Storm Sewer Main Base Fee$114.00 $114.00 Plus Each Connection to Existing System, New Structures, Alteration, or Re-Inspection$59.00 $59.00 Base Escrow (Cover first 10 Connections or New Structures) $300.00 $300.00 Escrow released after passing inspection. Plus Additional Escrow (Per Each Additional Connection or New Structure) $30.00 $30.00 Escrow released after passing inspection. Storm Sewer System Assessment for City Project Storm Drainage Improvements $1,090.00 $1,090.00 Assessment rate will be based on independent special benefit appraisals. Street, Driveway, and Parking Lot Fees Driveway and Parking Lot Permits Driveway Permit$28.00 $28.00 Parking Lot Paving Permit ($104.00 Base Fee for 0-50,000SF)$104.00 $104.00 50,000SF and greater = base fee + (SF over 50,000 x 0.002) Council Packet Page Number 51 of 363 G2, Attachment 3 Public Works City of Maplewood - 2023 Fee Schedule ITEM/ACTIVITY20222023 Proposed Grading Permit, Plan Review, and Inspection Fee Grading Permit, Plan Review, and Inspection Fee Based on Total Estimate Material Moved Fee based on complexity of the project, proximity to environmental sensitive areas, and scope of project. <=50 C.Y.$37.00 $37.00 51 to 100 C.Y.$94.00 $94.00 101 to 1000 C.Y.$94.00 $94.00 plus each additional 100 C.Y.$30.00 $30.00 1001 to 10,000 C.Y.$364.00 $364.00 plus each additional 1000 C.Y.$23.00 $23.00 10,001 to 100,000 C.Y.$571.00 $571.00 plus each additional 10,000 C.Y.$137.00 $137.00 100,001 to 200,000 C.Y.$1,804.00 $1,804.00 plus each additional 10,000 C.Y.$77.00 $77.00 200,000 C.Y. or more$2,574.00 $2,574.00 plus each additional 10,000 C.Y.$13.00 $13.00 Park Availability Charge (PAC) PAC PAC per Capita Base Unit Charge $1,040.00 $1,040.00 1 SFD PAC Fee = $1040 per capita x 3.4 capita = $3540.00 per SFD PAC Commercial Development = % x Land Market Value9%9% Right of Way Permit and Inspection Fees Contractor Yearly Registration Fee (per year)$40.00 $40.00 Hole Excavation Permit Fee (per hole)$100.00 $100.00 Trench Excavation Permit Base Fee$100.00 $100.00 Plus Each Lineal Foot$60.00 $60.00 Emergency Excavation Permit $100.00 $100.00 Aerial/Obstruction Permit $80.00 $80.00 Permit Extension Fee$35.00 $35.00 Delay Penalty Fee Base Fee (up to three days late)$35.00 $35.00 Plus Each Additional Day (per day)$10.00 $10.00 Small Cell Attached to City Infrastructure - Requires contract with City to determine monthly rental fee. $130.00 $130.00 Non-City Infrastructure - Contractor license and any additional ROW fees. Contractor will need to contact infrastructure owner to determine any other fees. Engineering Review Fees Planning and Community Development Applications Planning applications and development reviews for engineering conformance to engineering standards Staff Hourly RateStaff Hourly Rate and City ordinances. Services performed by City Personnel will be hourly and applied to the application escrow. Grading Fee Fee amount based on each individual site.VariesVaries Erosion Control Escrow Escrow amount based on each individual site.VariesVaries Tree Escrow $60 per caliper inch of tree replacement required. Please see the tree standards for more information.VariesVaries Sign Wetland Buffer$30.00 $35.00 Council Packet Page Number 52 of 363 G3 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Melinda Coleman AGENDA ITEM: City Council Meeting Calendar for 2023 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Approval of a city council meeting calendar at the beginning of each year helps City Council, staff, applicants and residents plan ahead for the year. The City Council reserves the right to cancel or add meetings as needed as long as all notice requirements are met. Recommended Action: Motion to approve the 2023 city council meeting calendar with the meetings on the second and fourth Mondays with the exception of cancelling the December 25 meeting. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Per Minn. Stat. 13D.04, a schedule of regular meetings of a public body is to be kept on file at its primary office. Background: City Council meetings are held at 7pm on the second and fourth Mondays of the month. Typically, a City Council Manager Workshop precedes each meeting, starting no earlier than 5pm. After reviewing the 2023 calendar, the only observed holiday which coincides with a meeting date is December 25. Therefore, the only proposed change to the meeting schedule is cancelling the December 25 meeting. This also follows past practice of cancelling the second December meeting Attachments: 1.2023 City Council Meeting Calendar Council Packet Page Number 53 of 363 G3, Attachment 1 2023 Maplewood City Council Meeting Calendar JanuaryFebruaryMarch SMTWTFSSMTWTFSSMTWTFS 123456712341234 891011121314567891011567891011 151617181920211213141516171812131415161718 222324252627281920212223242519202122232425 293031262728262728293031 AprilMayJune SMTWTFSSMTWTFSSMTWTFS 1123456123 23456787891011121345678910 91011121314151415161718192011121314151617 161718192021222122232425262718192021222324 2324252627282928293031252627282930 30 JulyAugustSeptember SMTWTFSSMTWTFSSMTWTFS 11234512 234567867891011123456789 91011121314151314151617181910111213141516 161718192021222021222324252617181920212223 23242526272829272829303124252627282930 3031 OctoberNovemberDecember SMTWTFSSMTWTFSSMTWTFS 1234567123412 8910111213145678910113456789 151617181920211213141516171810111213141516 222324252627281920212223242517181920212223 293031262728293024252627282930 31 Council Meeting at 7pm, Workshop at 5pm Holiday Council Packet Page Number 54 of 363 G4 CITY COUNCIL STAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Resolution ApprovingAnnual Liquor License Renewalsfor 2023 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: City issued liquor licenses are due to expire December 31, 2022. City Council approval is required prior to issuance of a new license, valid January 1, 2023 through December 31, 2023. Recommended Action: Motion to approve the resolution for 2023 annual liquor license renewals for Off-Sale, On-Sale and Wine. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City Code and State Statute require City Council approval prior to the issuance of Off-Sale, On-Sale and Wine licenses. Background The licensees in the attached Resolution have been notified of the renewal requirement due on or before December 31, 2022 and are eligible to renew their licenses, contingent upon the receipt of their completed license renewal documentation and required fees. Attachments 1. Resolution for the 2023 Liquor License Renewals Council Packet Page Number 55 of 363 G4, Attachment 1 RESOLUTION 2023 LIQUOR LICENSE RENEWALS RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off-Sale, On-Sale and Wine Liquor licenses, having been previously duly issued by this city council, are hereby approved for renewal for one year, effective January 1, 2023, with approvals granted herein subject to satisfactory receipt of renewal documentation with fees submitted and subject to such terms and conditions as previously agreed to or imposed by the city council pursuant to city code section 6-130: Off-Sale 3.2 Beer Licenses Cub Foods #30244 100 County Road B West Hy-Vee Fast & Fresh Express 2521 White Bear Avenue North Cub Foods #31264 2390 White Bear Avenue North Maplewood Holiday #3519 1285 Cope Avenue East Family Dollar Inc. 1700 Rice Street North, Suite 1A Speedway #4022 1750 White Bear Avenue North Holiday Stationstore #480 1535 Beam Avenue North Speedway #4089 11 Century Avenue South Hy-Vee 2501 White Bear Avenue North Off-Sale Intoxicating Liquor Licenses 61 Liquors Hy-Vee Wine & Spirits 2700 Maplewood Drive North 2515 White Bear Avenue North, Suite A17 & A18 Big Discount Liquor Maplewood Liquor 2520 White Bear Avenue North 2950 White Bear Avenue North, Suite 2 Costco Wholesale #1021 Maplewood Liquor ‘n Tobacco 1431 Beam Avenue East 2728 Stillwater Road East Cub Discount Liquor Merwin Liquors 100 County Road B West 1700 Rice Street North, Suite D Happy Hours Party Time Liquor 2227 White Bear Avenue North 1835 Larpenteur Avenue East Heritage Liquor Sarrack’s International Wine & Spirits 1347 Frost Avenue East 2305 Stillwater Road East Hillside Liquor 1690 McKnight Road North, Suite B & C On-Sale 3.2 Beer Licenses Asia Fusion Kitchen Tono Pizzeria + Cheesesteaks 1700 Rice Street North, Suite G 3088 White Bear Avenue North, Suite B Indian Masala Zen Ramen 27 Century Avenue North 3000 White Bear Avenue North, Suite 2 Taste of India 1745 Cope Avenue East Council Packet Page Number 56 of 363 G4, Attachment 1 On-Sale Intoxicating Liquor Licenses 5-8 Tavern & GrillMillions Crab 2289 Minnehaha Avenue East 1745 Beam Avenue Acapulco Mexican Restaurant Myth Live 3069 White Bear Avenue North 3090 Southlawn Drive North Bleechers Bar & Grill Olive Garden Italian Restaurant #1200 2220 White Bear Avenue North 1749 Beam Avenue East Buffalo Wild Wings #118 Osaka Sushi & Hibachi 3085 White Bear Avenue North 1900 County Road D East, Suite 140 Chili’s Grill & Bar Outback Steakhouse #2412 1800 Beam Avenue East 1770 Beam Avenue East Crooked Pint Ale House Red Lobster Restaurant #0283 1734 Adolphus Street North 2925 White Bear Avenue North Eurest Dining Services T.G.I. Friday’s #472 2350 Minnehaha Avenue East, Building 278 3087 White Bear Avenue North Goodrich Golf Course The Dog House Bar & Grill 1820 North Van Dyke North 2029 Woodlynn Avenue East Johnny Kitchen & Bar Tokyo Sushi – All You Can Eat 1900 County Road D East, Suite 135 1935 Beam Avenue East, Suite 103 Lancer Food & Beverage Unison Restaurant & Banquet 2166 Maplewood Drive North 1800 White Bear Avenue North, Suite A & B McCarron’s Pub and Grill 1986 Rice Street North On-Sale Wine/Strong Beer Licenses Asia Fusion Kitchen Tono Pizzeria + Cheesesteaks 1700 Rice Street North, Suite G 3088 White Bear Avenue North, Suite B Indian Masala Zen Ramen 27 Century Avenue North 3000 White Bear Avenue North, Suite 2 Taste of India 1745 Cope Avenue East Adopted by the Maplewood City Council on December 12, 2022. Council Packet Page Number 57 of 363 G5 Council Packet Page Number 58 of 363 G5 Council Packet Page Number 59 of 363 G5, Attachment 1 AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF MAPLEWOOD FOR A SCORE FUNDING RECYCLING GRANT This Agreement is between Ramsey County (the "County") and the City of Maplewood (the “Municipality”). 1.OBLIGATIONS a.Collection 1.The Municipality shall ensure residential recycling service is available weekly or every other week to residents at their place of residence, including all multi-unit dwellings and manufactured home parks. 2.The Municipality shall provide recycling for at least the following materials at curbside and multi-unit dwelling properties: a.Paper. b.Cardboard. c.Glass bottles. d.Metal cans. e.Cartons. f.Plastic beverage and food containers. g.Organics when present. 3.Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi-unit dwellings through special collection or drop-off. 4.The Municipality shall add additional recyclable materials as reliable markets become available. 5.The Municipality shall maintain a long-term funding mechanism for its residential recycling programs. 6.For eligibility for additional incentive resources, the Municipality commits to the following (choose up to two): Bulky Waste Collection. Establish an efficient and effective program to provide collection of bulky waste items from single family homes at no cost or a discounted price and that also prioritizes recycling and/or reuse. Engage Small Businesses. Include small businesses in curbside recycling services and actively engage those businesses to participate in the service. Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. Promote Multi-unit Recycling. Actively work with and promote free resources and grants to multi-unit building in collaboration with Ramsey/Washington Recycling & Energy to improve and/or start recycling at multi-unit dwellings. Council Packet Page Number 60 of 363 G5, Attachment 1 Organics drop-off site. Co-sponsor an organics drop-off site with the county (for suburban cities only). Additional eligible incentive. Actively work with and promote free resources and grants to multi-unit building in collaboration with Ramsey/Washington Recycling & Energy to improve and/or start recycling at multi-unit dwellings. Guidelines for fulfilling the Municipality’s obligations for this incentive are included in the Recycling Performance Work Plan as described below in 1(b). b. Recycling Performance Work Plan During 2023, the Municipality shall implement the strategies on the Recycling Performance Work Plan, specific to the Municipality, attached as Exhibit 1, to measure its progress towards achieving recycling goals. Work plans may be updated if agreed to by both parties in writing. c. Reimbursement 1. Expenses eligible for reimbursement must be in accordance with the established eligible expenses. Funds not spent by the Municipality during the budget year will be retained by the County. Unspent funds may be used by the County for SCORE-eligible expenditures as determined by the County. If applicable, the Municipality shall use the SCORE funds as specified by the Joint Powers Agreement for Recycling Funding dated July 1, 2019. 2. The County shall reimburse the Municipality a maximum not to exceed sum of $103,119 in base funding and $19,642 in incentive funding. Subject to the provisions of section 1(c)(5) below, the Municipality shall receive two payments for base funds. A payment of 50% of the total base funding award will be made within 35 days of receipt of an invoice, and in no case prior to the first day of March. The second payment of 50% of the total base funding award will be made within 35 days of receipt of an invoice, and in no case before the first day of June. The Municipality may invoice for the entire incentive funding amount upon completion of the incentive project by submitting an invoice and appropriate documentation of expenses. 3. The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties, or for expenses that do not meet the eligibility criteria outlined in the SCORE grant application. 4. The County's obligation under this Agreement is subject to the availability and provision of funding from the State of Minnesota. The County may immediately cancel this Agreement or reduce the reimbursement to the Municipality to the extent funds received from the State are reduced or eliminated. The County is acting as fiscal agent for the Municipality and in no event shall be obligated to reimburse the Municipality in an amount in excess of that actually received from the State. 5. The County may deny reimbursement to the Municipality, or seek recovery of payments disbursed to the Municipality, if the Municipality is unable to verify that recycling collection service is provided at each place of residence, including multi-unit dwellings and manufactured home parks. The amount that the County may deny or seek recovery of, is Council Packet Page Number 61 of 363 G5, Attachment 1 that portion of the grant amount equivalent to the proportion of households not provided recycling collection service. d. Program and Performance Reports 1. The Municipality shall submit a year-end report to the County through ReTRAC, the County’s recycling and solid waste data management tool, by February 14, 2024. The report is to include information on recycling at all residential units, including multi-unit dwellings and manufactured home parks, even if the Municipality does not provide collection services to those units. The Municipality is responsible for providing complete and accurate information for all applicable screens in the ReTRAC database. 2. The Municipality shall submit a midyear status report through ReTRAC by July 1, 2023. e. Financial Reports 1. The Municipality shall submit, if requested by the County in its sole discretion, an audited financial report that shows how funds received from the County pursuant to this Agreement were disbursed. 2. Financial reports shall be in a form to be determined by the County, in its sole discretion. 3. If the municipality has a Joint Powers Agreement for Recycling Funding, the Municipality shall submit a letter which certifies that SCORE funds have been used pursuant to the Joint Powers Agreement and this Agreement. 2. TERM The term of this Agreement shall be from January 1, 2023, through December 31, 2023. 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those eligible expenses incurred up to the termination date, provided the expenses have been incurred according to the budget shown in Attachment A and the Municipality is not otherwise in default of any terms and conditions in this Agreement. 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: a. The failure of the Municipality to use funds in a manner consistent with this Agreement and Attachment A. b. The failure of the Municipality or its (sub)contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materials from all residential units. Council Packet Page Number 62 of 363 G5, Attachment 1 c. The failure of the Municipality to provide information satisfactory to the County as required in this Agreement, including information for the report required under Section 1(d). d. The failure of the Municipality to meet any terms and conditions of this Agreement. 5. GENERAL CONDITIONS a. All services and duties performed by the Municipality pursuant to this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations as a condition of payment. The Municipality agrees that it will comply with all federal, State and local statutes and ordinances relating to nondiscrimination. b. The Municipality is an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or State, on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of the Municipality's services. c. The Municipality and County each agree to defend, hold harmless and indemnify the other party, its officials, agents, and employees from any liability, loss or damage it may suffer as a result of demands, claims, judgments or costs arising out of or caused by reason of the indemnifying party's performance of its respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. d. Under no circumstances, however, shall either party be required to pay on behalf of itself or the other party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any party. e. All data collected, created, received, maintained or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable State statute, any State rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. f. All books, records, documents and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statutes §16C.05, Subd. 5. g. The Municipality shall make all reasonable efforts to ensure that their employees, officials and subcontractors do not engage in violence while performing under this agreement. Violence, as defined by the Ramsey County Workplace Violence Prevention and Respectful Workplace Policy, is defined as words and actions that hurt or attempt to threaten or hurt people; it is any action involving the use of physical force, harassment, intimidation, disrespect or misuse of power and authority, where the impact is to cause pain, fear or injury. Council Packet Page Number 63 of 363 G5, Attachment 1 h. The Municipality will be required to pay any subcontractor within ten days of receipt of payment from the County for undisputed services provided by the subcontractor. The Municipality will be required to pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. SCORE funds may not be used towards interest penalty payments. For an unpaid balance of less than $100.00, the Municipality shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Municipality must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. i. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. j. Any amendments to this Agreement shall be in writing and signed by both parties. 6. WASTE REDUCTION The Municipality shall comply with Minnesota Statues §115A.151 regarding recycling in local government facilities. The Municipality and its (sub)contractor(s) shall participate in a recycling program for at least four broad types of recyclable materials and shall favor the purchase of recycled products in its procurement processes. All reports, publications and documents produced as a result of this Agreement shall be printed on both sides of the paper, where commonly accepted publishing practices allow, on recycled and recyclable paper using soy-based inks, and shall be bound in a manner that does not use glue. 7. PUBLIC ENTITIES MANAGEMENT OF WASTE The Municipality shall comply with Minnesota Statutes §115A.46 and §115A.471 when arranging for the management of mixed municipal solid waste and assure delivery of such waste to a waste processing facility for resource recovery. 8. Recycling Markets Support Fund Ramsey County will reserve for the Municipality a portion of the Ramsey County Recycling Markets Support Fund (RMSF). This portion will be equal to the proportion of the county’s population residing in the municipality, according to the most recent population estimates posted by the Metropolitan Council, multiplied by the total amount of the RMSF. To gain access to these funds, the Municipality must first apply to Ramsey County, in accordance with the guidelines in place at the time for distribution of the RMSF. The Municipality will be allowed to seek reimbursement for incurred expenses, in accordance with its application as approved by Ramsey County. Ramsey County shall reimburse the Municipality for adequately documented requests consistent with such an approved application and the RMSF guidelines. The Municipality must provide evidence, upon request, that no RMSF monies were used to transport materials to a landfill and/or landfill recyclable materials. Ramsey County reserves the right at any time to amend the total amount of the RMSF, to amend the guidelines for distribution of the RMSF or to eliminate the RMSF. Council Packet Page Number 64 of 363 G5, Attachment 1 RAMSEY COUNTY CITY OF MAPLEWOOD ________________________________ By______________________________ Ryan O’Connor, County Manager Title: ___________________________ Date: ___________________________ Date: ___________________________ Approval Recommended: Approved as to Form: ________________________________ By______________________________ Sara Hollie, Public Health Director Municipality Attorney Approved as to form and insurance: ________________________________ By_______________________________ Assistant County Attorney Clerk-Treasurer Council Packet Page Number 65 of 363 G5, Attachment 1 Exhibit 1 Maplewood2023 Recycling Performance Work Plan Minimum Requirements 1.Complete all 2023 SCORE requirements, including reporting on time and submitting a mid-year status report. 2. Provide outreach to all residents about the municipality’s recycling program and submit copies of materials to Ramsey County. 3. Use Ramsey County materials and information when and where appropriate to promote increased recycling, reuse and repair (e.g., Fix-it Clinics), medicine collection, household hazardous waste, organic waste and yard waste participation. a. Send materials to Ramsey County for review prior to distribution. b. Include county contact information on materials: i. 24/7 Recycling & Disposal Hotline: 651-633-EASY (3279) ii. RamseyRecycles.com c. Provide links to the Ramsey County web pages on municipality website. 4. Use hauler data to identify those not recycling and target educational materials. 5. Ensure all multi-unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. 6. Increase opportunities for recycling in public spaces. a. All recycling bins must be paired with a trash bin and in good condition. b. Labels must be readable. c. Promote Ramsey County’s event container lending program and green event planning tips. 7. Implement a “Green” purchasing procurement policy for city functions and facilities to use reusable, recyclable or compostable packaging. 8. Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi- unit dwellings through special collection or drop-off. 9. Enforce recycling contracts, including the assessment of penalties for non-compliance. a. Audit reporting by obtaining hauler weight tickets. b. Have labels replaced if not readable. 10. Attend County Recycling Coordinator meetings and attend a yearly composition study. Additional Incentive Activities Approved: 1. Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction programs. 2. Promote Multi-unit Recycling Improvements. Actively work with and promote free resources and grants to multi-unit building in collaboration with Ramsey/Washington Recycling & Energy to improve and/or start recycling at multi-unit dwellings. Council Packet Page Number 66 of 363 G6 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner AGENDA ITEM: Conditional Use Permit Review, 2510 Carver Avenue East Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The conditional use permit for 2510 Carver Avenue East is due for its annual review. Recommended Action: Motion to approve the CUP review for commercial vehicle storage at 2510 Carver Avenue East and review again in one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment City ordinance requires conditional use permits to be reviewed by the council within one year of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite or specific term for subsequent reviews, not to exceed five years. Background: Timeline/Previous Actions September 14, 2020: The city council approved a home occupation license for a home-based concrete business and a conditional use permit to allow the storage of commercial vehicles related to the business on the property. Conclusion: The property owners at 2510 Carver Avenue operate a small concrete business and store commercial vehicles related to their business on their residential property. The business is Council Packet Page Number 67 of 363 G6 managed from their property, but all the activities occur off-site. Since the CUP was approved, the applicant worked with city engineering and environmental staff to obtain driveway and grading permits as required and re-established native seed plantings near the creek bed. Currently, the property is in good standing with the city. Staff recommends reviewing the CUP in one year to ensure the plantings near the creek bed have been established and to ensure continued compliance related to the commercial vehicle storage. Reference Information Site Description Site Size: 5.02 Acres Surrounding Land Uses North: Carver Avenue and Residential Property South: Ramsey County Open Space, Fish Creek East: Residential Property West: Sterling Street and Interstate 494 Planning Existing Land Use: Rural Low-Density Residential Existing Zoning: R1R, Rural Single Dwelling Residential Attachments: 1. Overview Map 2. City Council Meeting Minutes Dated September 14, 2020 Council Packet Page Number 68 of 363 G6, Attachment 1 Council Packet Page Number 69 of 363 G6, Attachment 2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 14, 2020 Held Remotely Via Conference Call Meeting No. 17-20 J.NEW BUSINESS 5.Home-Based Cement Business with Storage of Commercial Vehicles, 2510 Carver Avenue a.Home Occupation License Resolution b.Conditional Use Permit Resolution Community Development Director Thomson gave the presentation. City Manager Coleman addressed questions about other concerns in the neighborhood. Councilmember Neblett moved to approve the resolution for a home occupation license for a home-based concrete business at 2510 Carver Avenue. Resolution 20-09-1856 HOME OCCUPATION LICENSE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Francisco and Naomi Zamora are proposing a home-based cement business with the storage of commercial vehicles. 1.02 The property is located at 2510 Carver Avenue and is legally described as: Section 24, Township 28, Range 22, W 535 feet of N 580 feet of SW ¼ of NE to RDS and HWY. Property Identification Number 24-28-22-13-0001 Section 2. Requirements. 2.01 Section 14-56 outlines the licensing requirements for home occupations on residential property. Section 3. City Review Process 3.01 The City conducted the following review when considering this conditional use permit request. 1.On August 18, 2020, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent September 14, 2020 City Council Meeting Minutes Council Packet Page Number 70 of 363 G6, Attachment 2 notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council adopt this resolution. 2. On September 14, 2020, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and city staff. Section 4. City Council Action. 4.01 The City Council hereby approves the resolution. Approval is based on the findings outlined in Section 2 of this resolution. Approval is subject to the applicant doing the following: 1. The home occupation business is limited to Monday through Friday. 2. No exterior storage is allowed as part of the home occupation license. 3. Two commercial vehicles and their trailers and bobcats are allowed to be stored on a hard surface out of sight of the public right-of-way. 4. Three employee vehicles can be parked on the property on a hard surface during business hours. 5. The home occupation must meet all requirements in the Engineering Report dated August 7, 2020, which includes obtaining a driveway and stormwater permit for the additional hard surface and grading completed on the property. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for a conditional use permit to allow the storage of commercial vehicles at 2510 Carver Avenue with specific attention paid to the conditions. Resolution 20-09-1857 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.03 Francisco and Naomi Zamora are proposing to store commercial vehicles on their residential property. 1.04 The property is located at 2510 Carver Avenue and is legally described as: September 14, 2020 City Council Meeting Minutes Council Packet Page Number 71 of 363 G6, Attachment 2 Section 24, Township 28, Range 22, W 535 feet of N 580 feet of SW ¼ of NE to RDS and HWY. Property Identification Number 24-28-22-13-0001 Section 2. Standards. 2.01 Section 44-6 defines a heavy commercial vehicle as one with more than one-ton nominal rated carrying capacity including trucks, trailers, and earth moving equipment such as a bobcat. 2.02 Section 44-108(2)(a) and 44-102(1) allows the storage or parking of heavy commercial vehicles on a residential property with a conditional use permit as long as it meets the following standards: 1. The owner or operator of the vehicle or commercial equipment must reside on the property. 2. The vehicle or commercial equipment shall be parked in an enclosed structure or on a hard-surface driveway that meets the applicable zoning district requirements. 3. Noise from idling the engine shall not exceed the L50 standards provided for in state statutes. The owner or operator shall not let the vehicle's engine idle for more than 30 minutes in any one-hour period. In no circumstance may the owner or operator run or let the engine idle for more than two periods, lasting 30 minutes each, in one 24- hour period. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On August 18, 2020, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council adopt this resolution. 2. On September 14, 2020, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and city staff. Section 5. City Council September 14, 2020 City Council Meeting Minutes Council Packet Page Number 72 of 363 G6, Attachment 2 5.01 The City Council hereby approved the resolution. Approval is based on the findings outlined in section 2 of this resolution. Approval is subject to the following conditions: 1. Commercial vehicle storage on the property is limited to two heavy commercial trucks and their trailers and bobcats that are associated with the small-scale cement business home occupation license. 2. Commercial vehicles must be stored on a hard surface out of sight of the public right-of-way. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. September 14, 2020 City Council Meeting Minutes Council Packet Page Number 73 of 363 G7 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Resolution for a Lawful Gambling Premises Permit for White Bear Lake Lions Club at Acapulco Mexican Restaurant, 3069 White Bear Avenue N. Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A request for a Lawful Gambling Premises permit has been submitted by White Bear Lake Lions Club. Approval of the request would allow lawful gambling activity (pull-tabs, bar bingo, tip-boards, paddlewheel, and electronic linked bingo.) to be conducted at Acapulco Mexican Restaurant., 3069 White Bear Avenue N, on an ongoing basis. Recommended Action: Motion to approve the resolution for a lawful gambling premises permit for White Bear Lake Lions Club to conduct gambling activities at Acapulco Mexican Restaurant., 3069 White Bear Avenue N. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Approval and issuance of a Premises permit is done by the Minnesota Gambling Control Board; however, before the Board will review an application, Council approval of the activity is required per MN §349.213 subd. 2. Background: The White Bear Lake Lions Club is a service-orientated organization and was established in 1945. The organization currently conducts lawful gambling at Carbone’s Pizzeria & Pub, 1350 Hwy 96 and th The 617 Cocktail Lounge, 2185 4 Street in White Bear Lake. Council Packet Page Number 74 of 363 G7 For the purposes of this application, a background investigation has been conducted on the organization’s designated gambling manager: James Francis. Attachments: 1. Resolution for a Lawful Gambling Premises Permit Council Packet Page Number 75 of 363 G7, Attachment 1 RESOLUTION ______ LAWFUL GAMBLING PREMISES PERMIT FOR WHITE BEAR LAKE LIONS CLUB AT ACAPULCO MEXICAN RESTAURANT WHEREAS, White Bear Lake Lions Club has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Acapulco Mexican Restaurant., 3069 White Bear Avenue N, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for White Bear Lake Lions Club to conduct gambling activities at Acapulco Mexican Restaurant., 3069 White Bear Avenue N, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval. Council Packet Page Number 76 of 363 CITY COUNCIL STAFF REPORT Meeting Date December 12, 2022 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Truth in Taxation Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: State law requires the City to adopt a 2023 budget and certify a property tax levy for taxes payable in 2023 to Ramsey County by December 30, 2022. The City must hold a public hearing to obtain input on the budget and tax levy. The hearing is on December 12, 2022 at 7:00 PM. After the public hearing, the Council will consider adoption of the 2023 budget and tax levy and the 2023-2027 capital improvement plan. The amount of the proposed property tax levy is $25,963,885, a 6.5% increase over the prior yearÓs levy. Recommended Action: a.Hold the public hearing. b.Motion to approve the resolution certifying property taxes payable in 2023. c.Motion to approve the resolution adopting the budget and financial policies for 2023, and the capital improvement plan for 2023-2027. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $25,963,885 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Property taxes Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The budget and property tax levy provide the resources to implement all areas of the strategic plan. Background: The 2023 budget process started with a strategic planning session, followed by Council budget workshops in August and adoption of a preliminary levy in September. The planning process also included a CIP workshop and approval of the CIP at the Planning Commission. Budget challenges include inflationary increases and salary adjustments related to the compensation study. The full interactive budget document is on the CityÓs website. Council Packet Page Number 77 of 363 Proposed Tax Levy - the proposed 2023 property tax levy is itemized below: Adopted Preliminary$ Increase% Increase Fund2023 Levy(Decrease)(Decrease)2022 Levy General Fund18,185,680$ 19,759,738$ 1,574,058$ 8.7% Debt Service Funds5,011,931 4,892,661 (119,270) -2.4% EDA Fund100,000 150,000 5 0,00050.0% Capital Project Funds 1,072,242 1,161,486 89,2448.3% Total Levy$ 25,963,88524,369,853$ 1,594,032$ 6.5% City Property Tax Impact on Residential Properties Î the median value home in Maplewood will increase in value by 16.8% from $268,300 to $313,400 for taxes payable in 2023, resulting in a shift of tax burden to homeowners. City taxes will increase 10.6%, or $118, on the median value home. Fund Balance - the impact of the proposed tax levy on the General Fund is shown below. The CityÓs policy is to maintain an unassigned fund balance of at least 41.67%, or five months, of expenditures. The proposed budget and tax levy for 2023 exceeds those requirements. Council Packet Page Number 78 of 363 Comparable Levy Increases Î proposed property tax levy increases in 2023 for Ramsey County cities are shown below. The average increase of the group sample is 11.5%. The median increase is 8.0%. Capital Improvement Plan - The Capital Improvement Plan (CIP) coordinates the planning, financing and timing of major equipment purchases and construction projects. Adopting the CIP does not commit the Council to the proposed projects. Each project requires Council approval before implementation. Adoption of the 2023 Budget creates an appropriation for equipment purchases and projects for that year. The remaining years included in the CIP are for planning purposes and are funded with the adoption of a budget for each subsequent year. Total expenditures in the 2023-2027 CIP are $6,02,155. Major projects for 2023 include: 1.Myrtle/Sterling Area Street Improvements 2.Woodlynn/Southlawn Area Pavement 3.Park Maintenance and Reinvestment 4.EMS Cardiac Monitors Replacement Financial Policies Î a summary of revisions to the 2023 financial policies is as follows: 1.Public purpose expenditure policy Î increase retirement/farewell event allowance from $100 to $300, effective in 2022. 2.Purchasing policy Î add environmental purchasing policies from 12/2020. Attachments: 1.Resolution Certifying Property Taxes Payable in 2023 2.Resolution Adopting the Budget and Financial Policies for 2023 and CIP for 2023-2027 3.2023 General Fund Budget Summary 4.2022 Financial Management Policies 5.PowerPoint Presentation Council Packet Page Number 79 of 363 H1, Attachment RESOLUTION CERTIFYING PROPERTY TAXES PAYABLE IN 2023 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that: The following amounts are levied for property taxes payable in 2023, upon the net tax capacity in the City of Maplewood, for the following purposes: General Fund $19,759,738 Debt Service Funds 4,892,661 Capital Improvement Fund 220,000 Building Fund 300,000 Public Safety Equipment Fund Police 300,000 Public Safety Equipment Fund Fire 125,000 Community Center Fund 216,486 Maplewood Area EDA 150,000 TOTAL NET TAX CAPACITY LEVY $25,963,885 BE IT FURTHER RESOLVED that the scheduled debt service levies are adjusted for other revenue sources as follows for a total debt service levy of $4,892,661. Council Packet Page Number 80 of 363 H1, Attachment 2 RESOLUTION ADOPTING THE BUDGET AND FINANCIAL POLICIES FOR 2023 AND THE CAPITAL IMPROVEMENT PLAN FOR 2023-2027 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that a budget for 2023 is hereby adopted as summarized below: Revenues: 20222023 FundOriginal BudgetBudget$ Change% Change General$ 22,317,280$ 23,902,298$ 1,585,0187.10% Special Revenue 3,000,160 904,863 (2,095,297)-69.84% Debt Service 7,145,581 6,395,697 (749,884)-10.49% Capital Projects 8,565,650 8,535,173 (30,477)-0.36% Enterprise 14,685,625 15,255,000 569,3753.88% Internal Service 9,312,600 9,950,960 638,3606.85% TOTAL$ 65,026,896$ 64,943,991$ (82,905)-0.13% Expenditures: 20222023 FundOriginal BudgetBudget$ Change% Change General$ 23,632,280$ 25,272,298$ 1,640,0186.94% Special Revenue 2,985,720 964,863 (2,020,857)-67.68% Debt Service 8,158,614 7,848,912 (309,702)-3.80% Capital Projects 16,157,440 12,120,926 (4,036,514)-24.98% Enterprise 12,684,290 13,366,864 682,5745.38% Internal Service 9,268,950 9,917,323 648,3737.00% TOTAL$ 72,887,294$ 69,491,186$ (3,396,108)-4.66% Other Financing Sources/Uses (Net): 20222023 FundOriginal BudgetBudget$ Change% Change General$ 1,355,000$ 1,370,000$ 15,0001.11% Special Revenue (36,000) (40,000) (4,000)11.11% Debt Service 958,509 957,646 (863)-0.09% Capital Projects 6,057,056 4,017,206 (2,039,850)-33.68% Enterprise (1,153,829) (1,157,232) (3,403)0.29% Internal Service 36,000 27,000 (9,000)N/A TOTAL$ 7,216,736$ 5,174,620$ (2,042,116)-28.30% Council Packet Page Number 81 of 363 H1, Attachment 2 BE IT FURTHER RESOLVED that the 2023-2027 Capital Improvement Plan, with projects totaling $64,802,155, is hereby adopted. BE IT FURTHER RESOLVED that the 2023 Financial Management Policies, as included in the budget document and attached below, will supersede all existing policies and are hereby adopted. BE IT FURTHER RESOLVED that budgets for public improvements will be amended when the Council approves the project and establishes the budget for the project. BE IT FURTHER RESOLVED that the budgets for Governmental Funds are adopted for financial reporting and management control and the budgets for all other funds are adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts within a fund shall only require the approval of the City Manager or designee. However, City Council approval is required for transfers between funds and from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year, except appropriations for capital improvement projects which will not lapse until the project is completed or canceled by the City Council. Council Packet Page Number 82 of 363 H1, Attachment 3 Council Packet Page Number 83 of 363 H1, Attachment 4 City of Maplewood, Minnesota Financial Management Policies Adopted by the Maplewood City Council: December 12, 2022 Council Packet Page Number 84 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET FINANCIAL MANAGEMENT POLICIES The City of Maplewood has an important responsibility to its citizens to plan the adequate funding of services desired by the public, to manage the municipal finances wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to insure the maintenance of quality neighborhoods for its citizens. In order to achieve these goals, this plan has the following objectives for the CityÓs fiscal performance: 1. To be proactive, rather than reactive, in the CityÓs policy-making efforts to ensure that important decisions are not controlled by financial problems or emergencies. 2. To enhance the City CouncilÓs policy-making ability by providing accurate financial information related to the various authority or service levels provided by the City. 3. To assist in sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the City Council with decisions that will have significant financial impact on the City. 5. To set forth operational principals that minimize the cost of local government, to the extent consistent with services desired by the public, and minimize financial risk. 6. To utilize revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues, especially property taxes, and that also distribute the cost of municipal services fairly and provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the CityÓs infrastructure and various facilities. 8. To protect and enhance the CityÓs credit rating and prevent default on municipal debts. 9. Ensure the legal use and protection of City funds through a good system of financial and accounting controls. 10. Record expenditures in a manner that allocates to current taxpayers or users the full cost of providing current services. 11. To adopt a balanced budget in the General Fund that will ensure an adequate, stable fund balance. Council Packet Page Number 85 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET To achieve these objectives the following fiscal policies have been adopted by the City Council to guide the CityÓs budgeting and financial planning process. Each fiscal policy section includes a statement of purpose and a description of the policy. 1. REVENUE MANAGEMENT POLICY 2. CASH AND INVESTMENTS POLICY 3. RESERVES POLICY 4. BUDGET POLICY 5. ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY 6. CAPITAL IMPROVEMENT PLAN POLICY 7. ECONOMIC DEVELOPMENT AUTHORITY FUND POLICY 8. DEBT MANAGEMENT POLICY 9. ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY 10. RISK MANAGEMENT POLICY 11. GRANT MANAGEMENT POLICY 12. PUBLIC PURPOSE EXPENDITURE POLICY 13. CAPITAL ASSETS POLICY 14. PROCUREMENT POLICY 15. INFORMATION SECURITY POLICY Council Packet Page Number 86 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 1. REVENUE MANAGEMENT POLICY It is essential to responsibly manage the CityÓs revenue sources to provide maximum service value to the community. The most important revenue policy guidelines established by the City Council are for the two major sources of city revenue: property taxes and fees/charges. A. Purpose The purpose of this policy is to establish broad goals to assist the City in managing its revenue. These goals will consider diversification and stabilization, equity, economic development, and collections. i. Diversification The City will strive to maintain a diversified revenue base to prevent fluctuations in revenue. Property taxes add stability to the revenue base, but should not be the sole source of revenue. When possible, the City will seek out new sources of revenue to diversity the tax base. This could include long-term solutions, such as franchise fees or additional fees and charges. Short-term solutions should also be considered, such as a one-time sale of assets. The City will strive to support policies that promote economic development in the City to encourage a diversified local economy and expand the tax base. ii. Equity The City will strive to ensure that funding is derived from a fair, equitable and adequate resource base, while minimizing tax differential burdens. Services having a citywide benefit shall be financed with revenue sources generated from a broad base, such as property taxes and state aids. Services where the customer determines the use should be financed with user fees, charges, and assessments related to the level of service provided. iii. Economic Development The CityÓs revenue sources should not unduly reduce the CityÓs economic competitiveness or negatively impact individual choices in the local economy. The CityÓs overall revenue structure should be designed to recapture some of the financial benefits resulting from economic and community development investments. The City will strive to keep a total revenue mix that encourages growth and keeps Maplewood economically competitive. iv. Collections City staff should engage in vigilant collections of outstanding balances due to the Council Packet Page Number 87 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET City. However, the cost of collections should not exceed the marginal extra revenue obtained or absorb a large percentage of the amount collected. City staff and collections contractors may write off accounts receivable in amounts of $5.00 or less without Council approval. B. Property Taxes When possible, property tax increases should accommodate incremental adjustments. Further, when discussing property taxes, the City should simultaneously explore other revenue and expenditure alternatives that will maximize the CityÓs future financial flexibility and ability to provide services. This may include considering options such as debt management, fees and charges, cost allocation, use of reserves, and expenditure cuts. Possible factors for considering an increase in property tax include: Maintenance of City services. Long-term protection of the CityÓs infrastructure. Meeting legal mandates imposed by outside agencies. Maintaining adequate fund balance and reserve funds sufficient to maintain or improve the CityÓs bond rating. Funding City development and redevelopment projects that will clearly result in future tax base increases. The expenditures of development and redevelopment funds must be in accordance with a defined strategy as shown in the CityÓs Comprehensive Plan, Capital Improvement Program and other Council documents. Property tax increases to meet other purposes will be based on the following criteria: A clear expression of community need. The existence of community partnerships willing to share resources. C. Service Fees and Charges The City will consider service fees and charges wherever appropriate for the purposes of keeping the property tax rate at a minimum and to fairly allocate the full cost of services to the users of those services. Service fees and charges broaden the base to include tax exempt properties, which still have municipal costs associated with the property. Specifically, the City may: Establish utility rates sufficient to fund both the operating costs and the long-term depreciation and replacement of the utility systems. Council Packet Page Number 88 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET As part of the CityÓs enterprise effort, evaluate City services and pursue actions to accomplish the following: Find community based partners to share in service delivery. Make services financially self-supporting or, when possible, profitable. Annually review City services and identify those for which charging user fees are appropriate. These services will be identified as enterprise services and a policy for establishing fees will be set for each. Included as part of this process may be a market analysis that compares our fees to comparable market cities. Identify some enterprise services as entrepreneurial in nature. The intent of entrepreneurial services will be to maximize revenues to the extent the market allows. Waive or offer reduced fees to youth, seniors, community service groups, and other special population groups identified by the Council as requiring preferential consideration based on policy goals. Selected criteria are used to determine the specific rate to charge for a fee for service. The approach for establishing the rate criteria is determined by the policy relating to the fee in the City policies and procedures manual. The rate criteria can be one of five approaches: Market Comparison Attempt to set fees in the upper quartile of the market. Maximum set by External Source Fees set by legislation, International Building Code, etc. Entrepreneurial Approach Fees will be at the top of the market. Recover the Cost of Service Program will be self-supporting. Utility Fees A rate study will be updated or reviewed each year. D. Non-recurring and Volatile Revenues Non-recurring revenues should be directed towards one-time uses and should not be relied on to fund ongoing programs. Several one-time revenue sources, such as intergovernmental transfers, grants, and insurance dividends are outside direct City Council Packet Page Number 89 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET control and must be relied upon conservatively. The City Manager and Finance Director shall ensure that the budget preparation process includes an evaluation of all major non- recurring revenues, in order to minimize reliance on unpredictable revenues for ongoing operating costs. Volatile revenues, such as court fines, interest earnings and building permits can produce undependable yields and should not be heavily depended on to fund ongoing programs. High yields from these sources should be treated in a manner similar to non-recurring revenues. Revenues can be considered volatile if they vary by more than 10% from budgetary estimates. Council Packet Page Number 90 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 2. CASH AND INVESTMENTS POLICY Effective cash management is essential to good fiscal management. Investment returns on funds not immediately required can provide a significant source of revenue for the City. Investment policies must be well-founded and uncompromisingly applied in their legal and administrative aspects in order to protect the City funds being invested. A. Purpose The purpose of this policy is to establish the CityÓs investment objectives and establish specific guidelines that the City will use in the investment of city funds. It will be the responsibility of the Finance Director to invest city funds in order to attain a market rate of return while preserving and protecting the capital of the overall portfolio. Investments will be made, based on statutory constraints, in safe, low risk instruments. B. Scope/Funds This policy applies to the investment of all city funds available for investment and not needed for immediate expenditure. The City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. Delegation of Authority Authority to manage the investment program is granted to the Finance Director who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director. The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: i. Safety: Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to minimize the risk of market fluctuations, such as credit risk and interest rate risk. Credit risk is the risk that the borrower will be unable to make their debt service payments to the investors. Interest rate risk is the risk that rates will (for example) rise while the investments you hold have lower rates Î if the City were to sell their investments prior to Council Packet Page Number 91 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET maturity in this case, they would have to sell the investments at a loss. ii. Liquidity: The investment portfolio must remain sufficiently liquid to meet all operating costs that may be reasonably anticipated. The portfolio must be structured so that securities mature concurrent with cash needs to meet anticipated demands. Cash needs will be determined based on cash flow forecasts. iii. Diversification of instruments: A variety of investment vehicles must be used to minimize the exposure to risk of loss. The investment portfolio must be diversified by individual financial institution, government agency, or by corporation (in the case of commercial paper) to reduce the exposure to risk of loss. iv. Diversification of maturity dates: Investment maturity dates should vary in order to ensure that the City will have money available when needed. v. Yield: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. D. Oversight The City Manager shall oversee the CityÓs investment program. The Finance Director will maintain a more detailed and comprehensive investment policy based on the principles established by the City Council and consistent with the most current guidelines within the public sector. On at least an annual basis, the Finance Director shall provide a status report to the City Council. Annually, the City Council shall designate depositories for investment purposes. E. The City shall invest in the following instruments as allowed by Minnesota Statute 118A: i. Government Securities: Direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies. ii. Certificates of Deposit: A negotiable or nonnegotiable instrument issued by commercial banks and insured up to $250,000, or the amount set, by the Federal Deposit Insurance Corporation (FDIC). iii. Repurchase Agreement: An investment that consists of two simultaneous transactions, where an investor purchases securities from a bank or dealer. At the same time, the selling bank or dealer agrees to Council Packet Page Number 92 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET repurchase the securities at the same price plus interest at some agreed- upon future date. The security purchased is the collateral protecting the investment. iv. Prime Commercial Paper: An investment used by corporations to finance receivables. A short-term (matures in 270 days or less), unsecured promissory note is issued for a maturity specified by the purchaser. Corporations market their paper through dealers who in turn market the paper to investors. The City will only purchase commercial paper issued by U.S. corporations or their Canadian subsidiaries that has been rated highest quality (A1, P1 and F1) by two of three rating agencies. v. State or Local Government Securities: Any security that is a General Obligation of any state or local government rated ÐAÑ or better by a national bond rating service. vi. Statewide Investment Pools: Statewide investment pools that invest in authorized instruments according to M.S. §118A.04, such as the Minnesota Municipal Money Market (4M) Fund. vii. Money Market Mutual Funds: Money market mutual funds that invest primarily in U.S. Government and agency issues and repurchase agreements. F. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business or that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. G. Internal Controls, Audits, External Controls The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. Accordingly, compliance with City policies and procedures should be assured by the Finance Director, and addressed through the annual audit (CAFR) process. H. Authorized Financial Institution and Dealer In accordance with Minnesota Statutes §118.02, the responsibility for Council Packet Page Number 93 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET conducting investment transactions resides with the City Council. Also, the Council shall be responsible for designating the depositories of the funds. Depositories shall be selected through a banking services procurement process, which shall include a comprehensive review of credit characteristics and financial history by the Finance Director or reliance on selection criteria by an independent third party. In selecting depositories, the creditworthiness of the institutions under consideration shall be examined. The City Council shall designate depositories after a recommendation from staff. Only approved security broker/dealers authorized in Minnesota Statutes 118A.06 shall be utilized for safekeeping and custody. All financial institutions and broker/dealers must supply the following as appropriate: i. Audited financial statements; ii. Proof of Financial Industry Regulatory Authority (FINRA) certification, iii. Proof of state registration; iv. Completed broker/dealer questionnaire for firms who are not major regional or national firms; v. Certification of having read the CityÓs investment policy. I. Broker Representations Municipalities must obtain from their brokers certain representations regarding future investments. The City of Maplewood will provide each broker with information regarding the municipalityÓs investment restrictions. Before engaging in investment transactions with the City of Maplewood, the supervising officer at the securities broker/dealer shall submit a certification stating that the officer has reviewed the investment policies and objectives, as well as applicable state laws, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City of Maplewood. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the cityÓs funds. J. Collateralization The City funds must be deposited in financial institutions that provide at least $250,000 in government insurance protection. At no time will deposits in any one institution exceed the insured amount unless such excesses are protected by pledged securities. Pledged securities, computed at market value, will be limited to the following: i. United States Treasury bills, notes or bonds that mature within five Council Packet Page Number 94 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET years; ii. Issues of United States government agencies guaranteed by the United States government; iii. General obligation securities of any state or local government with taxing powers rated ÐAÑ or better, or revenue obligation securities of any state or local government with taxing powers rated AA or better, provided no single issue exceeds $300,000 with maturities not exceeding five years; iv. Irrevocable standby letters of credit issued by Federal Home Loan Banks accompanied by written evidence that the bankÓs public debt is rated AA or better; v. Time deposits that are fully insured by any federal agency. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110 percent (110%) of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City of Maplewood, subject to release by the CityÓs Finance Director. All certificates of deposit and repurchase agreements purchased by the City shall be held in third-party safekeeping by an institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City listing the specific instrument rate maturity and other pertinent information. All deposits will be insured or collateralized in accordance with Minnesota Statutes Chapter 118. No other collateral except as designated above will be authorized for use as collateral for City funds. K. Safekeeping and Custody When investments purchased by the City are held in safekeeping by a broker/dealer, they must provide asset protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and the current required amount of supplemental insurance protection. L. Diversification It is the policy of the City to diversify its investment portfolios to eliminate the risk of loss resulting from the over concentration of assets in a specific maturity, a specific issuer, or a specific class of maturities. The portfolio, as much as possible, will contain both short-term and long-term investments. The City will attempt to match its investments with anticipated cash flow requirements. Liquidity is necessary to pay for recurring operations. Maturities should not be extended beyond the dates necessary to meet these projected liquidity needs and should be staggered in such a way that avoids Council Packet Page Number 95 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET over concentration in a specific maturity sector. Extended maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total investment portfolio should extend beyond five (5) years and in no circumstance should any extend beyond ten (10) years. The portfolio will reflect diversity by class of maturity and issuer. The following limits are imposed for investments of a specific class: i. Commercial Paper: At any one time, no more than 20% of the total portfolio shall consist of commercial paper investments. Maximum holdings for any one issuer of commercial paper will be 5% of the total portfolio. ii. Certificates of Deposit: At any one time, no more than 70% of the total portfolio shall consist of certificates of deposit. Maximum holdings for any one issuer of a certificate of deposit will be $250,000, or the amount insured by the Federal Deposit Insurance Corporation (FDIC), unless collateral is provided in accordance with this policy and Minnesota Statute Chapter 118. Maximum holdings for any one issuer of collateralized certificates of deposit will be 5% of the total portfolio. iii. Government Securities: At any one time, no more than 70% of the total portfolio shall be invested in obligations of the federal government or its agencies. iv. Repurchase Agreements: At any one time, no more than 5% of the total portfolio shall be invested in repurchase agreements. v. State or Local Government Securities: At any one time, no more than 50% of the total portfolio shall be invested in State or local government securities. Maximum holdings for any one issuer of state or local government securities will be 10% of the total portfolio. vi. Money Market Funds: At any one time, no more than 70% of the total portfolio shall be invested in authorized money market mutual funds. M. Investment Reporting The Finance Director shall prepare an investment report at least quarterly, including a management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. The investment reporting function shall include requirements for budgetary reporting, interim reporting, internal reporting, and annual reporting. i. Budgetary Reporting: As part of the annual budget, interest income shall be estimated for all funds based on a formal cash flow forecast. This forecast shall take into account the historical pattern Council Packet Page Number 96 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET of inflows and outflows of general fund cash, the adopted fiscal policies and any other pertinent factors affecting cash flow. The budget document shall explicitly state the assumptions of the cash flow forecast, the assumed interest rate on short-term investment and the interest estimated for any long-term investments. ii. Interim Reporting: The investment portfolios for the City funds shall be provided to the Council with the periodic budget versus actual reports. These reports shall be sequenced by maturity and shall state the type of investment, annualized rate of return based on the daily interest amount. The Finance Director shall summarize any changes in investment strategy or anticipated variances from the investment income budgeted as part of monthly reporting process. iii. Internal Reporting: Finance Department procedures shall ensure that investment portfolios are maintained on the CityÓs records system on a daily basis and available to management or the City Council at any time. Management shall be provided investment portfolios monthly together with their budget versus actual reports. iv. Annual Reporting: Within 90 days of the CityÓs fiscal year-end, the Finance Director shall prepare a written comprehensive fiscal report on the investment program and investment activity. This report shall include: a. A summary of the investment activity and rate of return for the fiscal year then ended; b. A discussion of how the yearÓs investment activity compares to the stated objectives and the budgeted amount; c. A detailed comparison of book yield with other benchmarks. Benchmarks for comparison may include: the Minnesota Municipal Money Market fund; other state investment pools that have similar investment restrictions; treasury bill rates that are indicative of a strictly passive investment strategy; performance indexes, as set forth in the Government Finance OfficersÓ monthly publication of the Public Investor (e.g. the 10 bill index); or any other index that may be deemed appropriate; d. A discussion of the outlook for interest rates and the economic trend for the upcoming year, investment strategies to be implemented and budgetary expectations for investment income. Council Packet Page Number 97 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET N. Investment Committee The City Council may appoint an investment committee to serve at its pleasure. The mission of the committee shall be to monitor the CityÓs investment portfolio and make recommendations to the Finance Director and City Manager. The committee shall consist of five members defined as follows: the City Finance Director, the City Manager, two City Council members, and one member of the community who has a background in public finance and no financial connection with the City. The Finance Director shall serve as the facilitator of the committee. The committee shall meet as often as it sees fit, but no less than once per year and no more than once per quarter. O. Interest Earnings Interest earnings will be credited to all major funds with a positive cash balance at the end of each month, based on the average cash balances during that month. Market value adjustments will be credited to the source of the invested monies monthly based on the average cash balances during that month. The City will use the average yield of the one-year Treasury note as a benchmark for performance comparisons. P. Conclusion The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a benchmark rate of return while maintaining the safety of its principal. Council Packet Page Number 98 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 3. RESERVES POLICY A. Purpose It is important for the financial stability of the City to maintain reserve funds for unanticipated expenditures or unforeseen emergencies, as well as to provide adequate working capital for current operating needs to avoid short-term borrowing. The Reserve Policy of the City is managed closely with the CityÓs Debt Management Policy. The City may choose to consider paying cash for capital projects that can be anticipated and planned for in advance. Therefore the CityÓs reserve levels fluctuate, in part, based on capital project plans. In establishing an appropriate fund balance, the City needs to consider the demands of cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating and long- term fiscal health. B. Classifications Fund balances in governmental funds are reported in classifications that disclose constraints for which amounts in those funds can be spent. These fund balance classifications apply to governmental funds: i. Nonspendable: Consists of amounts that are not in spendable form, such as inventories and prepaid items. ii. Restricted: Consists of amounts related to externally imposed constraints, established by creditors, grantors or regulatory agencies. iii. Committed: Consists of amounts that have internally imposed constraints, established by resolution of the City Council. The committed amounts cannot be used for any other purpose unless the Council removes or changes the specified use by resolution of the City Council. iv. Assigned: Consists of amounts that are intended to be used for a specific purpose; intent can be expressed by the City Council or by a delegate of the City Council. v. Unassigned: Consists of the residual classification for the General Fund and also reflects negative residual amounts in other funds. C. Authorization The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the CityÓs intended use of the specified funds. When both restricted and unrestricted resources are available for use, it is the CityÓs policy to use restricted resources first, and then use unrestricted resources as needed. When unrestricted resources are available for use, it is the CityÓs policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. Council Packet Page Number 99 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET D. Fund Balance Policies i. General Fund: The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property taxes, license and permit fees, fines and forfeits, program revenues, intergovernmental revenues, investment earnings, and transfers in. The General FundÓs resources finance a wide range of functions, including the operations of general government, public safety, and public works. The General Fund may have committed fund balances at year-end for purchase order encumbrances and budget carryovers. The General Fund may have a portion of its fund balance classified as nonspendable if there are long-term receivables, inventories, or prepaid items. The General Fund is the only fund that can have any unassigned fund balance. The CityÓs unassigned fund balance in the General Fund shall be maintained at a minimum level of 41.67%, with a desired level of 50%, of annual general fund operating expenditures. ii. Special Revenue Funds: Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. Governmental accounting standards require that substantial inflows of revenues into a special revenue fund be either restricted or committed in order for the fund to be considered a special revenue fund. The City will maintain fund balances in the Special Revenue Funds at a level which will avoid issuing short-term debt to meet the cash flow needs of the current operating budget. iii. Debt Service Funds: Debt service fund balances are considered restricted. The resources being accumulated in the funds are for payments of principal and interest maturing in current and future years. The CityÓs fund balance in the Debt Service fund shall be at a minimum level of 50% of annual debt service expenditures. Because the majority of annual debt service is paid on February 1 and August 1 of each year, funds must be available for payment of February 1 debt service. iv. Capital Project Funds: Capital project fund balances are considered restricted or committed. The resources being accumulated are for current and future projects. Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditures for capital assets. The fund balances in these funds within the Capital Improvement budget vary annually based upon the timing of construction projects. The City will maintain reserves in the Capital Project Funds at a Council Packet Page Number 100 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET minimum level sufficient to provide adequate working capital for current expenditure needs. The maximum amount of reserves should include the amount necessary to pay for future capital projects. Future capital projects must be identified and quantified in a written finance plan for the fund in the CityÓs annual budget document. v. Enterprise Funds: The City will maintain reserves in the Enterprise Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. Generally, the City shall strive for a minimum of 3-months operating cash in these funds. The maximum amount of reserves should include the amount necessary to pay for future capital needs. Future capital projects must be identified and quantified in a written finance plan for the fund in the CityÓs annual budget document. Rates and fees in these funds will be analyzed annually for a five-year period to provide for level rate changes. Enterprise Fund net position (equity) will be classified in one of the following categories: a. Net Investment in Capital Assets The component of net position, which is the difference between the Assets and deferred outflows of resources and the Liabilities and deferred inflows of resources of Enterprise Funds, that consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction or improvement of the capital assets. b. Restricted The component of net position that consists of assets with constraints placed on their use by either external parties or through constitutional provisions or enabling legislation. c. Unrestricted The difference between the Assets and deferred outflows of resources and the Liabilities, deferred inflows of resources and net position of Enterprise Funds that is not reported as net investment in capital assets or restricted net position. vi. Internal Service Funds: These funds are used to allocate common costs among the various funds and programs of the city. Deficits and surpluses are allowed however the goal is to maintain reserves at 10% of budgeted expenditures. vii. Stabilization Arrangements: Stabilization arrangements are Council Packet Page Number 101 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET defined as setting aside amounts for use in emergency situations or when revenue shortages or budgetary imbalances arise. The City will set aside amounts by resolution as deemed necessary that can only be expended when certain circumstances under which a need for stabilization arises. The need for stabilization will only be utilized for situations that are not expected to occur routinely. viii. Committed Specific Revenue Sources in Special Revenue Funds: The specific revenue source of each special revenue fund and the specific purposes for which they are committed are as follows, less any amounts that are classified as nonspendable or restricted by their nature: Special Revenue Fund Specific Revenue Sources Committed For Charitable Gambling Tax Charitable Gambling Taxes Economic Development Fire Training Fund 100% of Fund Balance Public Safety Police Services 100% of Fund Balance Public Safety Tree Preservation 100% of Fund Balance Public Works Communications 100% of Fund Balance Communications Maplewood EDA 100% of Fund Balance Economic Development The State and Federal Grants Funds are subject to externally enforceable legal restrictions and are classified as restricted. Council Packet Page Number 102 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 4. BUDGET POLICY A. Purpose The budget is the annual financial plan for funding the costs of City services and programs. The governmental budget includes the General Fund, Special Revenue Funds, and Capital Project Funds. Enterprise operations are budgeted in separate Enterprise Funds. B. Balanced Budget The City Manager shall submit a balanced budget for the General Fund in which appropriations shall not exceed the total of the estimated revenues and available fund balance. Balanced budget is defined as a budget in which current revenues plus net operating transfers and one-time use of excess reserves will be sufficient to support budgeted expenditures. One-time revenues or use of excess reserves will not be used to fund on-going expenditures. One-time funding sources shall only be used to fund capital improvements, equipment, one-time expenditures, or to improve fund balance. The City will provide for all current expenditures with current revenues. The City will avoid all budgetary procedures that balance current expenditures at the expense of meeting future yearsÓ budgets, such as postponing expenditures, rolling over short-term debt, and using reserves to balance the operating budget. Each fund should maintain a fund balance at a level that will provide a positive cash balance through the fiscal year. C. Budget Period The CityÓs budget year is the calendar year. The City legally adopts an annual budget for the General Fund. Budgets for Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise Funds, and Internal Service Funds are adopted for management purposes only. The budget is prepared in accordance with timeframes established by State Statute, which includes a public hearing to allow the taxpayers an opportunity to express their views on the proposed budget. D. Basis of Budgeting The modified accrual basis is used for all Governmental Funds in the budget. The accrual basis is used for the budgets of the Enterprise Funds and Internal Service Funds. The basis of budgeting is the same as the basis of accounting Council Packet Page Number 103 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET used in the CityÓs audited financial statements. E. Budget Amendment Process Budget appropriations are by department total within the General Fund rather than by account. Budget changes that involve the transfer of appropriations among accounts only require the approval of the City Manager or designee. Council approval is required for budget changes that involve a transfer of appropriations between funds or from contingency accounts. The budget changes can be made at any Council meeting. For budget changes that can be approved by the City Manager or designee, the department head must complete a budget transfer request form on which the following is indicated: budget transfer amount, accounts involved, purpose, justification, date approved by department head, and department head initials. This form is submitted to the Finance Director for review. Upon approval by the Finance Director, a copy of the form is given to the department head. F. Long-Term Financial Forecasts The City Manager will coordinate the development of the five-year capital improvement plan budget and ten-year outlook with the development of the operating budget. Operating costs associated with new capital improvements will be projected and included in future operating budget forecasts. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. The impact on the operating budget from any new programs or activities being proposed should be minimized by providing funding with newly created revenues whenever possible. G. Budget Form and Information Excess revenues from a specific fiscal year will be placed into the CityÓs reserves in a manner consistent with the CityÓs fund balance reserve policies. The operating budget will describe the goals to be achieved and the services and programs to be delivered for the level of funding. All unencumbered appropriations for the CityÓs operating budget lapse at year- end. Amounts reserved for encumbrances are classified as assigned fund balance. Budget carryovers from a prior fiscal year are not allowed, except for projects tied to a contractual agreement. All other requests for carryovers must be approved by the City Manager, Finance Director and City Council. The Maplewood budget document addresses four general areas: i. Policy Document Î the budget includes a budget message articulating Council Packet Page Number 104 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET strategic priorities as established by the City Council. It describes the budget and financial policies, and addresses long-term concerns and issues. By revealing the anticipated revenues, operating expenditures, capital expenditures and discretionary expenditures for pulic services, the annual budget provides a roadmap of the CityÓs priorities and funding principles. ii. Operations Guide Î the budget document provides an explanation of departmental responsibilities and the budgeted spending limitations for the year. This allows users of the budget document to see the funding level for each spending unit within the city and the purposes for the allocation. iii. Financial Plan Î the budget provides financial control by establishing spending limitations within each scope of activity. The budget outlines how financial resources will be allocated over the next year between programs. iv. Communications Device Î the budget document is a tool to present financial information to both internal and external users. The document is user-friendly and is designed to enhance the usersÓ understanding of major issues that impact the City budget. H. Level of Control The City Manager will ensure that a budgetary control system is in place to adhere to the adopted budget. The City Manager may approve the transfer of budget amounts between accounts within a departmentÓs budget. City Council approval is required for any increase in a departmentÓs budget. The budget changes can be made at any Council meeting. The legal level of budgetary control is at the department level in budgeted funds. I. Performance Measurement The Finance Department will provide regular monthly reports comparing actual revenues and expenditures to the budgeted amounts. Department heads are responsible for reviewing their budgets on a monthly basis and investigating unusual variances. Each year the City will strive to obtain the Government Finance Officers Association Distinguished Budget Award. The CityÓs annual Budget is available to citizens and the public upon request and on the CityÓs website. The City shall maintain transparency and accountability of its financial resources and assets. Council Packet Page Number 105 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 5. ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY A. Purpose The purpose of this policy is to ensure that payments are initiated, executed, and handled in a secure manner and to ensure that adequate banking controls are maintained. B. Scope This policy shall govern the use of EFT (Electronic Funds Transfers) and establish financial controls and management procedures for all payments. Payments are made by check or EFT. Examples of EFT payments include Automated Clearing House (ACH) transfers and wire payments. C. Procedures EFT: i. The use of EFT for payments shall be preferred when a credit card is not used. ii. Payroll and payroll taxes will be paid and submitted by EFT; iii. The procedures to initiate, approve, record and report an EFT payment are subject to the same financial policies, procedures, and controls that govern disbursements made by any other means. iv. Vendors requesting EFT payments will provide banking information on a form provided by the City. Accounts Payable staff will confirm the banking instructions with the vendor to prevent fraud and strengthen the integrity of the data. Vendors must complete and return a Form W-9 ÐRequest for Taxpayer Identification Number and CertificationÑ to the Finance Department. v. All EFT payments will be initiated by secure computer-based systems. Phone transfers will only be used if approved in advance by the Finance Director or another authorized representative other than the initiator. vi. The mechanism by which EFT payment requests are communicated to the disbursing bank will have adequate controls to prevent unauthorized access. These controls should include password protected user accounts, Personal Identification Numbers (PINÓs) and a designated administrator. vii. The Finance Director will designate a primary administrator to manage and control access to the systems used to process EFT transactions. The administrator shall ensure that adequate separation of duties exists in accordance with accepted internal control standards. In addition, the administrator shall ensure approval and maintenance of user system IDÓs and user permissions, including authorized representatives and their associated transfer limits. viii. For recurring EFT payments, the administrator will coordinate the establishment of a template with receiving and disbursing bank information that may not be altered Council Packet Page Number 106 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET without the approval of two authorized signatures. ix. Bank activity will be monitored daily for unusual or unexpected transactions. x. Reconciliation of bank activity to the general ledger will be performed in a timely manner with all exceptions resolved. Check Disbursements: i. All new vendors must be authorized by the Assistant Finance Director or Finance Director. Qualified vendors must complete and return a Form W-9 ÐRequest for Taxpayer Identification Number and CertificationÑ to the Finance Department. ii. Payments are to be made on original invoices received from vendors. Payments are not to be made based on statements from vendors. iii. The Accounts Payable staff will verify the information contained on the invoice, including the vendor name, address, purchase order, and amount. iv. Qualified claims will be paid within 30 days of receipt. v. Invoices will be submitted and paid according to the timeline established by the Finance Department. vi. Checks will not be issued to ÐCashÑ. vii. All claims must be verified by the person who placed the order and approved through the CityÓs established approval process. viii. The Finance Department will separate roles and responsibilities of employees performing accounts payable duties to ensure appropriate segregation of duties, in an attempt to reduce the risk of fraud and error. ix. Positive pay will be utilized for all payments made by check. x. Reconciliation of bank activity to the general ledger will be performed in a timely manner with all exceptions resolved. All paid claims will be reported to the City Council in accordance with established City policies.Each year vendors who have received payment from the City are issued a 1099 form, notifying them of the amount the City will report to the Internal Revenue Service (IRS) when combined payments exceed the IRS threshold. Council Packet Page Number 107 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 6. CAPITAL IMPROVEMENT PLAN POLICY A. Purpose The demand for services and the cost of building and maintaining the CityÓs infrastructure continues to increase. The City cannot afford to accomplish every project or meet every service demand. Therefore, a methodology must be employed that provides a realistic projection of community needs, the meeting of those needs, and a framework to support City Council prioritization of those needs. That is the broad purpose of the CIP. B. Scope The CIP includes the scheduling of public improvements for the community over a five- year period and takes into account the communityÓs financial capabilities as well as its goals and priorities. A Ðcapital improvementÑ is defined as any major nonrecurring expenditure for physical facilities of government. Typical expenditures are the cost of land acquisition or interest in land, construction of roads, utilities and parks. Vehicles and equipment can be covered in a CIP or covered separately under an equipment schedule. The CIP is directly linked to goals and policies, land use, and community facility sections of the Comprehensive Plan since these sections indicate general policy of development, redevelopment, and maintenance of the community. C. CIP Development Process Compile and prioritize projects. Staff will consolidate and prioritize recommended projects into the proposed Capital Improvement Plan. Devise proposed funding sources for proposed projects. Proposed funding sources will be clearly stated for each project. Project and analyze total debt service related to the total debt of the City. A debt study will be provided, summarizing the combined property tax impact of all the existing and proposed debt. On an annual basis, the City Council will evaluate the proposed CIP for the following: Project Prioritization; Funding Source Acceptability; Acceptable Financial Impact on Tax Levy, Total Debt, and Utility Rate Levels; The City should annually consider a variety of financing options, including issuing equipment certificates, cash financing, tax-exempt leasing, or direct bank investment as appropriate financing mechanisms to meet capital needs. Council Packet Page Number 108 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 7. ECONOMIC DEVELOPMENT AUTHORITY POLICY A. Purpose The Economic Development Authority (EDA) was created by the City Council, who acted to appoint the members of the City council to serve as the Board of Commissioners. Under M.S. Chapter 469, Economic Development, cities are permitted to establish an EDA. M.S. § 469.107 gives authority to the City Council to levy a tax up to 0.01813 percent of estimated market value in the City. The Revenue Management Policy of the City, as included in this Financial Management Plan, sets policy for when a tax levy may be considered. The EDA is subject to the statutory levy limits of the City. This policy section establishes the amount of tax levy that will be considered for the EDA. B. Funding The City Council may annually appropriate money to the EDA from a tax levy or other available source. The appropriation can be equivalent to the maximum that could be provided by a tax levy for economic development purposes. The annual tax levy shall be set based on the amount needed when combined with other available sources achieves the funding level set by this policy. To provide other sources (non-tax) of funding to the EDA, the City Council shall annually review the fund balance in the General Fund to determine whether sufficient unreserved fund balance is available for transfer from the General Fund to the EDA. The decision shall be made at the time the annual EDA tax levy is established. If other sources of revenue are not available, the EDA may request the tax levy at the maximum allowed. C. Procedure for Using Funds Expenditures may be made from the EDA based on the following criteria: 1. The EDA appropriates the funds as part of the annual budget, or 2. The EDA authorizes an amendment to the EDA budget outside the annual appropriation process. Council Packet Page Number 109 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 8. DEBT MANAGEMENT POLICY A. Purpose The purpose of the debt policy is to ensure that debt is used wisely and that future financial flexibility remains relatively unconstrained. Debt is an important mechanism to fund capital expenditures. It can reduce long-term costs due to inflation, prevent lost opportunities, and equalize the costs of improvements to present and future constituencies. Debt management is an integral part of the financial management of the City. Adequate resources must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively controlled to amounts that are manageable and within levels that will maintain or enhance the CityÓs credit rating. A goal of debt management is to stabilize the overall debt burden and future tax levy requirements to ensure that issued debt is repaid and to prevent default on any municipal debt. A high debt level places a financial burden on taxpayers and can create economic problems for the community. The debt policies ensure that the CityÓs outstanding debt does not weaken the CityÓs financial structure, provides manageable limits on debt, and allows for the best possible credit rating. B. Policy Wise and prudent use of debt provides fiscal and service advantages. Overuse of debt places a burden on the fiscal resources of the City and its taxpayers. The following guidelines provide a framework and limit on debt utilization: i. Conditions for Issuance a. The City will confine long-term borrowing to capital improvements, equipment, or projects that have a life of at least five years and cannot be financed from current revenues. b. Net general obligation debt will not exceed the statutory limit of 3% of the estimated market value of taxable property in the City, as required by M.S. § 475.53. c. The City shall use a competitive bidding process for the sale of debt unless the use of a negotiated process is warranted due to adverse market conditions, timing requirements, or a unique pledge or debt structure. The City will award competitively issued debt on the true interest cost (TIC) basis. d. The City should strongly consider market conditions (i.e., Council Packet Page Number 110 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET interest rates, construction market) when planning for the issuance of debt. The City should consider issuing debt, rather than paying cash, when interest rates are lower. e. Debt should be structured in a manner that distributes costs and benefits appropriately. Intergenerational equity aspects should be considered when financing capital assets. The debt payments should be distributed over the useful life of the asset. f. Long-term forecasts should support the assumption that the City will be able to repay the debt without causing financial distress. g. Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures. A payment schedule for the borrowed amounts shall be established by the City Council. Interest charges for interfund loans utilizing tax increment bonds will be in accordance with Minnesota Statutes, §469.178, Subd 7. ii. Restrictions on Debt Issuance a. Where possible, the City will issue revenue (including general obligation backed revenue) or other self-supporting type bonds instead of general obligation bonds. b. The City will not use long-term debt for current operations. c. The City should not issue debt with a longer amortization period than the life of the asset being financed. d. When possible, the City should use pay-as-you-go financing for equipment and other minor capital assets. iii. Financial Limitations a. The City will strive to keep the total maturity length of general obligation bonds below 20 years and structure the bonds to allow for retirement of at least 50% of the principal within 2/3 of the term of the bond issue. b. Bond rating categories shall be used as a means of assessing the CityÓs financial condition. The City will strive to achieve and maintain a ratio of governmental funds debt service to expenditures that will result in an adequate, or better than adequate, debt and contingent liability profile rating from the rating agencies. Council Packet Page Number 111 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET c. The City will strive to limit the amount of net direct outstanding debt at or below the range of $900 not to exceed $1,425 per capita. d. The City will maintain regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond statement. The City will comply with Securities and Exchange Commission (SEC) reporting requirements. e. The City is committed to providing continuing disclosure to certain financial and operating data and material event notices as required by Securities and Exchange Commission (SEC) Rule 15c2-12. The Finance Department shall be responsible for the preparation of all disclosure documents and releases required under Rule 15c2-12. f. When feasible, the City will use refunding mechanisms to reduce interest costs and evaluate the use of debt reserves to lower overall annual debt service. Refunding of outstanding debt shall only be considered when present value savings of at least 3.0% of the principal amount of the refunded bonds are produced, according to Minnesota statutes. Savings from refundings will be distributed evenly over the life of the refunded bonds unless special circumstances warrant a different savings structure. g. Retirement funds will be examined annually to ensure adequate balances and funding progress. h. The City should maintain the highest credit rating possible. iv. Professional Service Providers a. Municipal financial advisors should be selected through a process of evaluating formal proposals every 5-10 years. Selection should be based on, but not limited to, experience with the type, size, and structure of the bonds typically issued, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. b. Proposals for bond counsel should be solicited and considered on an occasional or as-needed basis. Consideration should be given to experience with municipal debt, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. Council Packet Page Number 112 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET c. For compliance review, an arbitrage specialist should be retained. The arbitrage specialist may be the CityÓs municipal advisor, or may be solicited for on a periodic basis. d. The City should strategically maintain good relations with rating agencies and a positive perception in the marketplace. C. Conduit Debt Policy The City of Maplewood is granted the power to issue conduit revenue bonds and other conduit revenue obligations under Minnesota Statutes, Section 469.152-469.165, as amended, and Minnesota Statutes, Chapter 462C, as amended. The Maplewood City Council, being aware that such financing may prevent the emergence of blighted land, excessive unemployment and the need for redevelopment financing from the State and Federal governments, has expressed its support for the use of such financing but has reserved the right to approve or reject projects on a case-by-case basis. The following criteria have been developed as a guide for review of applications: i. Criteria a. The project is to be compatible with the overall development plans and objectives of the City and neighborhood where the project is located. b. New businesses locating in Maplewood must show new tax base being generated by the project. c. Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is also the CityÓs intent to assist in business expansions or relocations within the City where it can be shown that such would have a substantial, favorable impact on employment, tax base, or both. d. It is the CityÓs intent to assist new or existing businesses in the acquisition of existing facilities, where such acquisition will maintain the stability of the tax base, employment, or both. e. The project must not put a burden on existing City services or utilities beyond that which can be reasonably and economically accommodated. f. The applicant (and/or the lessee) must show sufficient equity in the project. Applicant must provide a copies of all financing agreements for review by the City. Council Packet Page Number 113 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET g. The credit rating and method of offering conduit* bonds or notes of the City are important considerations. The City will not entertain applications for such financings unless (i) the debt is rated investment grade by a nationally recognized rating agency or (ii) the debt is sold in a private placement. Debt will be considered sold in a private placement (i) if no advertising or solicitation of the general public occurs, and (ii) if the bonds are initially sold to not more than ten purchasers (not including any underwriter or placement agent as a purchaser) and (iii) the City receives written certification from each initial purchaser (or each underwriter or placement agent based on its reasonable belief) that: (a) such purchaser has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and the risks of the debt, and (b) such purchaser is not purchasing for more than one account or with a view to distributing the debt. In addition, for a private placement either (a) all bonds or notes (except for one bond or note) must remain in minimum denominations of not less than $100,000, with the exception of charter schools which may have minimum denominations of $25,000 or (b) investment letters from not only each initial purchaser, but from any subsequent purchaser must be obtained which contains the above described certifications from the purchasers. Any offering material for a private placement must prominently state in effect that: ÐTHE CITY OF MAPLEWOOD HAS NOT ASSUMED ANY RESPONSIBILITY TO REVIEW THIS OFFERING MATERIAL AND HAS NO RESPONSIBILITY FOR ITS ACCURACY OR COMPLETENESS. THE CITY HAS NO FINANCIAL OBLIGATION OF ANY NATURE WITH RESPECT TO THE OFFERED BONDS.Ñ Finally, to qualify as a private placement the financing documents must require annual financial statements from the benefited private party (or the ultimate provider of credit) to be delivered to each investor (or a trustee). *The term ÐconduitÑ refers to any type of City revenue obligation the proceeds of which are loaned to a private party and for which the City has no financial obligation. h. Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in conjunction with a totally new business in Maplewood, a physical plant expansion of an existing business, or where it is shown that the equipment acquisition is essential to the continued operation of the business in Maplewood. Also, it is the CityÓs intent to assist where possible in the acquisition of pollution control equipment for any new or existing business being required to meet mandated standards. i. At the request of a conduit borrower, the City Council may grant host approval, as defined in Treasury Regulations, Section 5f.103-2(c)(3) for conduit bonds proposed to be issued by a conduit issuer, other Council Packet Page Number 114 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET than the City or the EDA, with respect to bond-financed facilities located in or to be located in the City. The host approval fee shall be in accordance with the fee schedule in effect at the time the City Council grants host approval. j. A further permitted use under these guidelines are projects, whether profit or nonprofit, engaged in providing health care services, including hospitals, nursing homes, and related medical facilities, when either of the following findings can be made: Number of new jobs is increased. The project would provide a facility or service considered desirable or necessary by the community. The following procedures facilitate the application for financing: ii. Procedures a. The applicant shall make an application for financing on forms available from the Finance Department of the City of Maplewood. The completed application is to be returned to the Finance Director, accompanied by the processing fee, whereupon the application will be forwarded to the City Council with a staff recommendation. Specific findings shall be made and recited regarding the criteria as well as satisfaction of public purposes of the applicable statutes. b. The application cannot be considered by the City until tentative City Code findings and requirements have been made with respect to zoning, building plans, platting, streets and utility services. c. The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, to prepare all necessary documents and materials. The City may rely on the opinion of such experts and the application shall be accompanied by a financial analysis (pro forma income statement, debt service coverage, mortgage terms, etc.) by the underwriter as to the economic feasibility of the project and the underwriterÓs ability to market the financing. Financial material submitted is to also include most recent fiscal year-end, audited, financial statements of the applicant and/or of any major lessee tenant, if readily available. d. Further, in the case of the tax exempt mortgage placements, the applicant will be required to furnish the City, before passage of the Final Resolution, a comfort letter (but not necessarily a letter of commitment) from the lending institution, to the affect that said lending institution has reviewed the economic feasibility of the project, including the financial responsibility of the guarantors and find that, in their professional judgment, it is an economically viable project. Council Packet Page Number 115 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET e. The applicant shall furnish with the application, a description of the project, plat plan, rendering of proposed building, etc., and a brief description of the applicant company, all in such form as shall be required at the time of application. This data, as necessary, may be furnished to members of the City Council as background information. f. If an allocation of bonding authority is required under Minnesota Statutes, Chapter 474A, as amended, the applicant shall be required to pay any required application fee and provide any required application deposit as specified in Chapter 474A, without regard to whether the application fee or deposit will be refunded. g. The applicant shall covenant in the applicable conduit bond documents to comply with all applicable requirements of the Internal Revenue Code of 1986, as amended (the ÐCodeÑ), and the applicable Treasury Regulations, including, but not limited to: (i) the arbitrage and rebate requirements of Section 148 of the Code; and (ii) the qualified bonds provisions of Sections 141(e), 142, 143, 144, and 145 of the Code. The applicant shall be the party responsible for monitoring the conduit bonds for compliance with such requirements and to remediate nonqualified bonds in accordance with the requirements of the Code and applicable Treasury Regulations. The applicant shall be the party responsible for monitoring compliance with the requirements of Section 148 of the Code. h. The applicant shall covenant in the applicable conduit bond documents to reimburse the City for all costs paid or incurred by the City (including the fees of attorneys, financial advisors, accountants, and other advisors) as a result of the CityÓs response to or compliance with an audit, inspection, or compliance check (random or otherwise), by the Internal Revenue Service, the Minnesota Department of Revenue, the Minnesota Office of the State Auditor, or any other governmental agency with respect to the conduit bonds or the project financed with the proceeds of the conduit bonds. The following administrative fees and provisions apply to the application for financing: iii. Administrative Fees and Provisions a. The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to adopting the final resolution authorizing issuance of the industrial development financing. The City Council may waive any provision of this Conduit Bonds Policy if the City Council determines that such waiver is in the best interests of the City. Council Packet Page Number 116 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET b. The City is to be reimbursed, and held harmless, for and from any out-of-pocket costs related to the actual or proposed issuance of conduit revenue bonds. In addition, a nonrefundable processing fee of $2,500 must be submitted with the application. Upon closing, an administrative fee is due and payable to the City based on the following schedule: On the first $20,000,000 .50% of par On portion in excess of $20,000,000 .10% of par c. In the case of a refinancing, the fee shall be calculated at 50% of the above schedule. The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. d. Administrative fees collected in connection with the issuance of conduit debt shall be deposited in the EDA Fund. The processing fee shall be deposited in the General Fund. e. All applications and supporting materials and documents shall remain the property of the City. Note that all such materials may be subject to disclosure and/or public review under applicable provisions of State law. f. The Finance Department shall, report all conduit debt issues in the Comprehensive Annual Financial Report in accordance with Generally Accepted Accounting Principles and shall report any material events with regard to all conduit debt issued by the City, and still outstanding, to the City Council. g. The applicant will be responsible for providing the City any required arbitrage reports, continuing disclosure reports, and annual financial statements after the issuance of the debt. D. Post-Issuance Compliance Policy for Tax-Exempt Governmental Bonds The City of Maplewood issues tax-exempt governmental bonds to finance capital improvements. As an issuer of tax-exempt governmental bonds, the City is required by the terms of Sections 103 and 141-150 of the Internal Revenue Code of 1986, as amended (the ÐCodeÑ), and the Treasury Regulations promulgated thereunder (the ÐTreasury RegulationsÑ), to take certain actions subsequent to the issuance of such bonds to ensure the continuing tax-exempt status of such bonds. In addition, Section 6001 of the Code and Section 1.6001- 1(a) of the Treasury Regulations, impose record retention requirements on the City with respect to its tax-exempt governmental bonds. This Post- Issuance Council Packet Page Number 117 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Compliance Procedure and Policy for Tax-Exempt Governmental Bonds (the ÐPolicyÑ) has been approved and adopted by the City to ensure that the City complies with its post-issuance compliance obligations under applicable provisions of the Code and Treasury Regulations. i. Effective Date and Term. The effective date of this Policy is the date of approval by the City Council of the City and shall remain in effect until superseded or terminated by action of the City Council of the City. This Policy amends and restates the Post- Issuance Compliance Procedure and Policy for Tax-Exempt Governmental Bonds adopted by the City Council of the City on June 10, 2012. ii. Responsible Parties. The Finance Director of the City shall be the party primarily responsible for ensuring that the City successfully carries out its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations. The Finance Director will be assisted by the staff of the Finance Department of the City and by other City staff and officials when appropriate. The Finance Director of the City will also be assisted in carrying out post-issuance compliance requirements by the following organizations: a. Bond Counsel (the law firm primarily responsible for providing bond counsel services for the City); b. Municipal Advisor (the organization primarily responsible for providing financial advisor services to the City); c. Paying Agent (the person, organization, or City officer primarily responsible for providing paying agent services for the City); and d. Rebate Analyst (the organization primarily responsible for providing rebate analyst services for the City). The Finance Director shall be responsible for assigning post-issuance compliance responsibilities to members of the Finance Department, other staff of the City, Bond Counsel, Paying Agent, and Rebate Analyst. The Finance Director shall utilize such other professional service organizations as are necessary to ensure compliance with the post- issuance compliance requirements of the City. The Finance Director shall provide training and educational resources to City staff who are responsible for ensuring compliance with any portion of the post- issuance compliance requirements of this Policy. iii. Post-Issuance Compliance Actions. The Finance Director shall take the following post- issuance compliance actions or shall verify Council Packet Page Number 118 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET that the following post-issuance compliance actions have been taken on behalf of the City with respect to each issue of tax- exempt governmental bonds issued by the City: a. The Finance Director shall prepare a transcript of principal documents (this action will be the primary responsibility of Bond Counsel). b. The Finance Director shall file with the Internal Revenue Service (the ÐIRSÑ), within the time limit imposed by Section 149(e) of the Code and applicable Treasury Regulations, an Information Return for Tax-Exempt Governmental Obligations, Form 8038-G (this action will be the primary responsibility of Bond Counsel). c. The Finance Director shall prepare an Ðallocation memorandumÑ for each issue of tax-exempt governmental bonds in accordance with the provisions of Treasury Regulations, Section 1.148-6(d)(1), that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later than the earlier of: eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the date the project, if any, that is financed by the tax-exempt bond issue is placed in service; or the date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of the tax-exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-exempt bond issue. Preparation of the allocation memorandum will be the primary responsibility of the Finance Director (in consultation with the Municipal Advisor and Bond Counsel). d. The Finance Director, in consultation with Bond Counsel, shall identify proceeds of tax-exempt governmental bonds that must be yield-restricted and shall monitor the investments of any yield-restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted. e. In consultation with Bond Counsel, the Finance Director shall determine whether the City is subject to the rebate requirements of Section 148(f) of the Code with respect to Council Packet Page Number 119 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET each issue of tax-exempt governmental bonds. In consultation with Bond Counsel, the Finance Director shall determine, with respect to each issue of tax-exempt governmental bonds of the City, whether the City is eligible for any of the temporary periods for unrestricted investments and is eligible for any of the spending exceptions to the rebate requirements. The Finance Director shall contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth anniversary of the date of issuance of each issue of tax-exempt governmental bonds of the City and each fifth anniversary thereafter to arrange for calculations of the rebate requirements with respect to such tax-exempt governmental bonds. If a rebate payment is required to be paid by the City, the Finance Director shall prepare or cause to be prepared the Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T to the IRS with the required rebate payment. If the City is authorized to recover a rebate payment previously paid, the Finance Director shall prepare or cause to be prepared the Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS. iv. Procedures for Monitoring, Verification, and Inspections. The Finance Director shall institute such procedures as the Finance Director shall deem necessary and appropriate to monitor the use of the proceeds of tax-exempt governmental bonds issued by the City, to verify that certain post-issuance compliance actions have been taken by the City, and to provide for the inspection of the facilities financed with the proceeds of such bonds. At a minimum, the Finance Director shall establish the following procedures: a. The Finance Director shall monitor the use of the proceeds of tax- exempt governmental bonds to: (i) ensure compliance with the expenditure and investment requirements under the temporary period provisions set forth in Treasury Regulations, Section 1.148- 2(e); (ii) ensure compliance with the safe harbor restrictions on the acquisition of investments set forth in Treasury Regulations, Section 1.148-5(d); (iii) ensure that the investments of any yield- restricted funds do not exceed the yield to which such investments are restricted; and (iv) determine whether there has been compliance with the spend-down requirements under the spending exceptions to the rebate requirements set forth in Treasury Regulations, Section 1.148-7. b. The Finance Director shall monitor the use of all bond-financed Council Packet Page Number 120 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET facilities in order to: (i) determine whether private business uses of bond-financed facilities have exceeded the de minimus limits set forth in Section 141(b) of the Code as a result of leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons; and (ii) determine whether private security or payments that exceed the de minimus limits set forth in Section 141(b) of the Code have been provided by nongovernmental persons with respect to such bond-financed facilities. The Finance Director shall provide training and educational resources to any City staff who have the primary responsibility for the operation, maintenance, or inspection of bond-financed facilities with regard to the limitations on the private business use of bond-financed facilities and as to the limitations on the private security or payments with respect to bond-financed facilities. c. The Finance Director shall undertake the following with respect to each outstanding issue of tax-exempt governmental bonds of the City: (i) an annual review of the books and records maintained by the City with respect to such bonds; and (ii) an annual physical inspection of the facilities financed with the proceeds of such bonds, conducted by the Finance Director with the assistance with any City staff who have the primary responsibility for the operation, maintenance, or inspection of such bond-financed facilities. v. Record Retention Requirements. The Finance Director shall collect and retain the following records with respect to each issue of tax- exempt governmental bonds of the City and with respect to the facilities financed with the proceeds of such bonds: (i) audited financial statements of the City; (ii) appraisals, demand surveys, or feasibility studies with respect to the facilities to be financed with the proceeds of such bonds; (iii) publications, brochures, and newspaper articles related to the bond financing; (iv) trustee or paying agent statements; (v) records of all investments and the gains (or losses) from such investments; (vi) paying agent or trustee statements regarding investments and investment earnings; (vii) reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds; (viii) allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks with respect to such expenditures); (ix) contracts entered into for the construction, renovation, or purchase of bond-financed facilities; (x) an asset list or schedule of all bond- financed depreciable property and any depreciation schedules with Council Packet Page Number 121 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET respect to such assets or property; (xi) records of the purchases and sales of bond-financed assets; (xii) private business uses of bond- financed facilities that arise subsequent to the date of issue through leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons and copies of any such agreements or instruments; (xiii) arbitrage rebate reports and records of rebate and yield reduction payments; (xiv) resolutions or other actions taken by the governing body subsequent to the date of issue with respect to such bonds; (xv) formal elections authorized by the Code or Treasury Regulations that are taken with respect to such bonds; (xvi) relevant correspondence, including letters, faxes or emails, relating to such bonds; (xvii) documents related to guaranteed investment contracts or certificates of deposit, credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue; (xviii) bidding of financial products for investment securities; (xix) copies of all Form 8038- Ts, Form 8038-Rs, and Form 8038-CPs filed with the IRS and any other forms or documents filed with the IRS; (xx) the transcript prepared with respect to such tax-exempt governmental bonds, including but not limited to (a) official statements, private placement documents, or other offering documents, (b) minutes and resolutions, orders, or ordinances or other similar authorization for the issuance of such bonds, and (c) certification of the issue price of such bonds; and (xxi) documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities. The records collected by the Finance Director shall be stored in any format deemed appropriate by the Finance Director and shall be retained for a period equal to the life of the tax-exempt governmental bonds with respect to which the records are collected (which shall include the life of any bonds issued to refund any portion of such tax-exempt governmental bonds or to refund any refunding bonds) plus three (3) years. The Finance Director shall also collect and retain reports of any IRS examination of the City or any of its bond financings. vi. Remedies. In consultation with Bond Counsel, the Finance Director shall become acquainted with the remedial actions (including redemption or defeasance) under Treasury Regulations, Section 1.141-12, to be utilized in the event that private business use of bond- financed facilities exceeds the de minimus limits under Section 141(b)(1) of the Code. In consultation with Bond Counsel, the Finance Director shall become acquainted with the Tax Exempt Bonds Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to be utilized as a means for an issuer to correct any post-issuance infractions of the Code and Treasury Regulations with respect to outstanding tax-exempt bonds. Council Packet Page Number 122 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET vii. Continuing Disclosure Obligations. In addition to its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations, the City has agreed to provide continuing disclosure, such as annual financial information and material event notices, pursuant to a continuing disclosure certificate or similar document (the ÐContinuing Disclosure DocumentÑ) prepared by Bond Counsel and made a part of the transcript with respect to each issue of bonds of the City that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents are executed by the City to assist the underwriters of the CityÓs bonds in meeting their obligations under Securities and Exchange Commission Regulation, 17 C.F.R. Section 240.15c2-12, as in effect and interpreted from time to time (ÐRule 15c2-12Ñ).The continuing disclosure obligations of the City are governed by the Continuing Disclosure Documents and by the terms of Rule 15c2-12. The Finance Director is primarily responsible for undertaking such continuing disclosure obligations and to monitor compliance with such obligations. viii. Other Post-Issuance Actions. If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director determines that any additional action not identified in this Policy must be taken by the Finance Director to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the Finance Director shall take such action if the Finance Director has the authority to do so. If, after consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director and the City Manager determine that this Policy must be amended or supplemented to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the City Manager shall recommend to the City Council that this Policy be so amended or supplemented. ix. Taxable Governmental Bonds. Most of the provisions of this Policy, other than the provisions of Section 7, are not applicable to governmental bonds the interest on which is includable in gross income for federal income tax purposes. On the other hand, if an issue of taxable governmental bonds is later refunded with the proceeds of an issue of tax-exempt governmental refunding bonds, then the uses of the proceeds of the taxable governmental bonds and the uses of the facilities financed with the proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the governmental refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental bonds may be Council Packet Page Number 123 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET refunded, in whole or in part, with the proceeds of an issue of tax- exempt governmental bonds then, for purposes of this Policy, the Finance Director shall treat the issue of taxable governmental bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such taxable governmental bonds. The Finance Director shall seek the advice of Bond Counsel as to whether there is any reasonable possibility of issuing tax-exempt governmental bonds to refund an issue of taxable governmental bonds. x. Qualified 501(c)(3) Bonds. If the City issues bonds to finance a facility to be owned by the City but which may be used, in whole or in substantial part, by a nongovernmental organization that is exempt from federal income taxation under Section 501(a) of the Code as a result of the application of Section 501(c)(3) of the Code (a Ð501(c)(3) OrganizationÑ), the City may elect to issue the bonds as Ðqualified 501(c)(3) bondsÑ the interest on which is exempt from federal income taxation under Sections 103 and 145 of the Code and applicable Treasury Regulations. Although such qualified 501(c)(3) bonds are not governmental bonds, at the election of the Finance Director, for purposes of this Policy, the Finance Director shall treat such issue of qualified 501(c)(3) bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such qualified 501(c)(3) bonds. Council Packet Page Number 124 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 9. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICY A. Purpose The key to effective financial management is to provide accurate, current, and meaningful information about the CityÓs operations to guide decision making and enhance and protect the CityÓs financial position. B. Policy i. The CityÓs accounting system will maintain records on a basis consistent with generally accepted accounting standards (GAAP) and principles for local government accounting as set forth by the Government Accounting Standards Board (GASB) and in conformance with the State AuditorÓs requirements per State Statutes. This allows for the modified accrual basis of accounting for populations exceeding 2,500, or cash basis for smaller communities. ii. The City will establish and maintain a high standard of accounting practices. iii. The City will follow a policy of full disclosure written in clear and understandable language in all reports on its financial condition. iv. The Finance Department will provide timely monthly and annual financial reports to users. v. An independent public accounting firm will perform an annual audit and issue an opinion on the CityÓs financial statements. vi. Annually the City Council and staff will meet with the Auditors to review the audit report. vii. Periodic financial reports on budget performance will be provided to the City Council monthly. viii. The City shall annually submit the Comprehensive Annual Financial Report (ACFR) to the Government Finance Officers Association (GFOA) for the purpose of earning the Certificate of Achievement for Excellence in Financial Reporting. ix. The CityÓs ACFR shall be made available to citizens and the general public upon request and on the CityÓs website. The City shall strive to maintain full transparency and accountability of all of its financial resources and assets. Council Packet Page Number 125 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET x. The City Council may appoint an audit committee for the purpose of providing independent review and oversight of the CityÓs financial reporting processes, framework of internal control, and independent auditors. The Committee will consist of the City Manager, Finance Director, and two members of the City Council. The Committee will establish guidelines for operation and scope of work. Council Packet Page Number 126 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 10. RISK MANAGEMENT POLICY A. Purpose A comprehensive risk management plan seeks to manage the risks of loss encountered in the everyday operations of an organization. Risk management involves such key components as risk avoidance, risk reduction, risk assumption, and risk transfers through the purchase of insurance. The purpose of establishing a risk management policy is to help maintain the integrity and financial stability of the City, protect its employees from injury, and reduce overall costs of operations. B. Policy i. The City will maintain a risk management program that minimizes the impact of legal liabilities, natural disasters or other emergencies through the following activities: a. Loss prevention - prevent losses where possible. b. Loss control - reduce or mitigate losses. c. Loss financing - provide a means to finance losses. d. Loss information management - collect and analyze data to make prudent prevention, control and financing decisions. ii. The City will review and analyze all areas of risk in order to, whenever possible, avoid and reduce risks or transfer risks to other entities. Of the risks that must be retained, it shall be the policy to fund the risks which the City can afford and transfer all other risks to insurers. iii. The City will maintain an active safety committee comprised of City employees. iv. The City will periodically conduct educational safety and risk avoidance programs within its various divisions. v. The City will, on an ongoing basis, analyze the feasibility of self-funding and other cooperative funding options in lieu of purchasing outside insurance in order to provide the most cost-effective coverage. vi. The Finance Director will maintain effective internal control policies designed to help safeguard the CityÓs assets. vii. Staff will report to the Council annually on the results of the CityÓs risk management program for the preceding year. Council Packet Page Number 127 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 11. GRANT MANAGEMENT POLICY A. Purpose The purpose of this policy is to ensure that every grant application submitted by the City for federal, state, local government, or private grant funding is consistent with the CityÓs strategic priorities, and to ensure that all grant activity is recorded properly in the CityÓs financial system. B. Definition A grant is defined as financial assistance awarded to the City from an external entity to carry out a public purpose, or funds that are specifically identified by the awarding agency as a grant at the time of award. Grants may be unrestricted or restricted for a specific purpose. Grant agreements are legal contracts. It is the responsibility of the City to carry out grant activities to accomplish specific objectives, while adhering to regulatory and budgetary terms and conditions prescribed by the grantor. C. Types of Grants i. Block Grants Î a broad intergovernmental transfer of funds or other resources by the federal government to state or local governments for specific activities such as secondary education or health services, but with few restrictions attached. Block grants are distributed according to legal formulas defining broad functional areas such as health, income security, education or transportation. ii. Competitive (Discretionary) Grants Î an award of financial assistance in the form of money, or property in lieu of money, often by the federal government to an eligible grantee, usually made on the basis of a competitive review process. iii. Conditional Grant Î involves one grantor seeking the involvement of recipients by making their grant (only a part of the total costs of a project) conditional upon the remainder of the cost being funded from another source. iv. Cooperative Agreement Î a variation of a discretionary grant, awarded by a Federal, State or other agency when it anticipates having substantial involvement with the grantee during the performance of a funded project. v. Entitlement Grant Î a grant awarded by the federal, State or other agency based on a formula as prescribed by legislation or regulation. vi. Formula Grant Î a grant that the federal agency is directed by Congress to make to grantees, for which the amount is established by a formula based on certain criteria that are written into the legislation and program regulations. Council Packet Page Number 128 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET vii. Pass-Through Grant Î grant funds received from one grantor but passed through another grantor or funding source which are typically federal in nature. viii. Reimbursement Grant Î a type of funding program under which the grantee is reimbursed by the grant for qualifying expenditures already incurred, as specified in the terms of the grant agreement for such a program. ix. Advance Grant Î a grant made where funding is provided before expenditures are incurred. The City generally prefers reimbursement grants. x. State Grant Î a grant made by the State of Minnesota Government. xi. Federal Grant Î a grant made by the US Federal Government. D. Approval Personnel administering federal grants must be familiar with the requirements of 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards. The department applying for the grant award must seek prior approval from the City Council if the grant requires one or more of the following: i. The City is the fiscal agent; ii. There is a non-budgeted City match component to the grant; iii. The grant funding proposal requires new full or part-time employees; iv. The grant requires the MayorÓs signature. E. Subrecipient Monitoring The City may seek outside assistance to fulfill grant objectives through a subcontract or sub award. City departments must comply with the CityÓs procurement policy for the purchase of materials, supplies or equipment with grant funds. The City may require on-site visits, risk assessments, limited scope audits, and a review of internal controls to provide reasonable assurance over funds being disbursed to subrecipients. F. Procedures i. The City will aggressively pursue all available grant opportunities. Each grant shall be evaluated on the long-term financial impact to the City. The City will only accept grants for one-time or capital items or when the Council Packet Page Number 129 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET continued funding of the program can be incorporated into the CityÓs future budgets. ii. All grants and other federal and state funds shall be managed to comply with the laws, regulations, and guidance of the grantor. iii. The wishes and instructions of the donor will be strongly considered when managing and expending gifts and donation. iv. The Finance Department must be notified of all grant applications prior to submission of the grant application. The Finance Department must also be notified of all related requests for reimbursement at the time of request. Departments receiving a grant award shall forward an electronic copy of the award notification, the grant agreement or contract, and any related documentation to the Finance Department. v. Dun & Bradstreet (D&B) issues a D-U-N-S number, a unique nine-digit identification number that is required to apply for federal government contracts or grants. As needed, departments may obtain the D-U-N-S number from the Finance Department. Additionally, the Finance Department is responsible for maintaining the System for Award Management (SAM), which is required to apply for federal grants. vi. Grant funds shall not be disbursed until the grant has been approved by the appropriate level of authority, the proper accounting structure has been established, and required documentation is complete. vii. Property and equipment acquired through grant funds shall follow the grantor and City policies and procedures for capital assets. viii. Compensation for personnel services on federal grants must comply with 2 CFR 200.430 and be based on documented payroll using system approved timesheets as supporting documentation. ix. Grant expenditures must be allowable, reasonable, and have adequate documentation to support charges to the grant. Documentation of eligible expenditures may include invoices, timesheets, and receipts. Proof of payment of expenditures may include credit card receipts, cancelled checks, bank statements, or other proof that complies with federal and state audit standards. x. Departments receiving grant funding are responsible for ensuring reports are submitted by the deadlines in the grant agreement. xi. Departments must ensure they comply with records retention requirements specified by the grantor. Council Packet Page Number 130 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET G. Federal Purchasing Policy This Purchasing Policy was developed to comply with CFR Title 2, Subtitle A, Chapter II, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). This Policy applies only to federally funded awards, both direct awards and pass-through awards managed by the State of Minnesota. It does not apply to any other City administered projects. In accordance with §200.324(c)(2), Uniform Guidance, the City of Maplewood self-certifies that this Purchasing Policy meets the requirements of Subpart D of Uniform Guidance. Maplewood also adopts the following procedures as required by Uniform Guidance. i. General Procurement Standards (§200.318) a. Conflicts of Interest No employee, officer or agent of the City of Maplewood may participate in the selection, award, or administration of contracts supported by federal funds if there exists a real or apparent conflict of interest. A conflict of interest is defined as when an employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Standards of conduct and disciplinary procedures are more fully defined in the Maplewood Procurement Policy. If the City of Maplewood creates or acquires a parent, affiliate, or subsidiary entity that provides products or services to the City, an organizational specific conflict of interest management plan shall be developed. An organizational conflict of interest is defined as when the City is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization due to a relationship with a parent, affiliate, or subsidiary entity. b. City departments should avoid purchasing duplicative or unnecessary items, and consideration should be given to consolidating or breaking out procurements to obtain the most cost-effective pricing. When appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. Council Packet Page Number 131 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET c. City departments are encouraged to consider using federal excess and surplus property when reasonably available when it meets the total requirement and when it would reduce the true total costs. d. City departments are encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. e. City departments are encouraged to use value engineering clauses in contracts for construction projects of sufficient size to reduce costs. f. City Departments must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. See City Procurement Policies. g. Subawards and contracts funded with federal funds shall not be issued to those contractors who are debarred, suspended, proposed for debarment, excluded or disqualified under the nonprocurement common rule, or otherwise declared ineligible from receiving federal contracts, certain subcontracts, and certain federal assistance and benefits. A listing of those entities that are not allowed to do business with the federal government can be found at https://www.sam.gov/. h. The State of Minnesota online procurement system will be used to maintain procurement documentation that details the rationale for method of procurement, contract type, contractor selection or rejection, and the basis for the contract price. All other required documentation shall be maintained by the Finance Department. i. Time and material contracts are prohibited unless approved in advance by the director of the department that received federal funds. If approved, the Director shall provide further documentation to justify the exception pursuant to CFR §200.318 (j). j. The Finance Department is responsible for the settlement of all contractual and administrative issues arising out of procurements, including, but not limited to source evaluation, protests, disputes, and claims. Such issues will be addressed by the Maplewood Procurement Policies as applied to be consistent with Uniform Guidance. Council Packet Page Number 132 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET k. City departments shall maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specification of their contracts. ii. Competition (§200.319) a. Contractors that develop or draft specifications, requirements, scopes of work, or invitations for bid must be excluded from competing for such procurements. b. Notwithstanding Minnesota law and Maplewood local vendor preference, selection of contractors under federal funded awards based solely on a geographic preference is prohibited, except as provided by federal statutes. c. All procurement transactions shall provide for full and open competition. It is forbidden in the development of bid invitations or request for proposals to: Place unreasonable requirements on firms to qualify to do business; Require unnecessary experience or excessive bonding; Allow noncompetitive pricing practices between affiliated entities; Allow noncompetitive contracts to consultants that are on retainers; Not mitigate or manage organizational conflicts of interest; Specify Ðbrand nameÑ products without allowing for the use of Ðequal toÑ products/services; and Use other arbitrary practices. d. All solicitations must: Incorporate a clear and accurate description of the requirements for the material, product or service to be procured; Identify all offeror requirements; and Document evaluation factors for selection of best overall value. Prequalified bidders lists are not maintained by the City. iii. Procurement Methods for Non-Emergency/Disaster Related Grants (£200.320) Î See bullet 9 below for Disaster Related Grants Council Packet Page Number 133 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET a. There are three levels of purchasing: Small purchases: Procurements up to $9,999.99. To the extent practicable, City departments should distribute these purchases equally to qualified firms. If the purchaser considers the price to be reasonable, i.e. what a prudent person would pay, no competitive solicitation is required. Simplified Purchases: Procurements from $10,000 to $24,999. City departments shall solicit three or more offers, price or rate quotations from qualified offerors. City departments shall maintain sufficient documentation of the efforts to solicit said offerors. Purchase is awarded based upon best overall value. Standard Purchases: Procurements from $25,000 and above. Sealed Bids: City departments shall not use sealed bidding procedures unless approved in advance by the City Manager. If approved, further policy documentation will be provided. Competitive Proposals: City departments may use competitive proposals to acquire goods and services above the $25,000 threshold. The City will publicize the opportunity through the State of Minnesota cooperative purchasing website or other method. City departments will seek two or more qualified contractors. Each request for proposal (RFP) must have a written method for conducting technical evaluations and selecting the winning contractor. City departments may consider value and quality in addition to price in contractor selection. Sole Source proposals: Sole source proposals may only be used when one or more of the following circumstances below apply. Documentation of the circumstances is required. The item is available from only a single source; A public exigency or emergency for the requirement will not permit a delay resulting from a competitive competition; The federal awarding agency or pass-through entity expressly authorizes a noncompetitive proposal in response to a written City request; or After solicitation of a number of sources, competition is determined inadequate. b. The exception to the above three levels of purchasing is when federal Council Packet Page Number 134 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET funds are used pursuant to an emergency or major disaster as defined in 42 U.S.C. § 5122 or pre-disaster hazard mitigation as defined in 42 U.S.C. § 5133. The following requirements will be adhered to, consistent with any future amendments to Uniform Guidance: Allow for full and open competition; A price and cost analysis will be conducted for procurements in excess of $25,000 (Federal Form A); Take all affirmative steps to solicit small, minority, and womenÓs businesses; Time and materials contracts will include a ceiling price; Ensure that the required contract clauses are included; Verify that contractors have not been suspended or debarred; and Document and maintain records for all steps of the emergency procurement. i. Contracting with small and minority businesses, womenÓs business enterprises and labor surplus area firms (§200.321) a. When possible, City departments should seek out qualified small and minority businesses, womenÓs business enterprises, and labor surplus area firms. Qualified lists of small and minority businesses and womenÓs business enterprises can be solicited or found at: https://www.sam.gov/ b. When economically feasible, City departments should divide requirement into smaller tasks or quantities to permit maximum small and minority businesses and womenÓs business enterprise participation. c. When appropriate, establish delivery schedules that encourage small and minority businesses and womenÓs business enterprise participation. d. When appropriate, use the services and assistance of agencies that advocate for small and minority businesses. e. Require prime contractor, if subcontracts are to be let, to take the above- listed affirmative steps (a through d). f. When soliciting a purchase funded by a federal grant, the minority and Council Packet Page Number 135 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET women business enterprise option must be demonstrated. v. Contract Cost and Price (§200.323) a. In all Standard Purchases, as defined in §3.a.iii, the City department must perform an independent cost or price analysis before receiving bids or proposals. See attached Federal Form A, Cost and Price Analysis Form. b. In all Standard Purchases, as defined in§3.a.iii, the City department must negotiate profit as a separate element of the price. In determining reasonable profit, consideration must be given to the: work complexity, contractor risk, contractor investment, subcontracting efforts, past performance, and industry profit rates for the surrounding area for similar work. c. In all cases, costs or prices in any resulting procurement must be allowable under Subpart E of the Uniform Guidance. d. The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used. vi. Federal Awarding Agency or Pass-through Entity Review (§200.324) a. The City of Maplewood shall provide this Policy and referenced documentation to a federal agency or pass-through entity, if requested, as evidence of the CityÓs compliance. b. As self-certified in the preamble to this Policy, this Policy meets the requirements of §200.324 and Maplewood is therefore exempt from the pre- procurement review in paragraph (b) of said section. vii. Bonding Requirements (§200.325) a. In cases of construction or facility improvement contracts, the City department shall determine whether the Federal agency or pass-through entity will accept the CityÓs bonding requirements. If not, the minimum requirement is: A bid guarantee from each bidder equivalent to five percent of the bid price. Council Packet Page Number 136 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET A performance bond on part of the contractor for 100 percent of the contract price. A payment bond for 100 percent of the contract price. viii. Contract Provisions (§200.326) a. The attached provisions found in Appendix II to Part 200-Contract Provisions for Non-Federal Entity Contracts under Federal Awards will be referenced in any applicable contracts. ix. Disaster Relief Grants To ensure the proper and efficient process of specific governmental functions relating to the procurement transactions, contracts, purchasing cards limits and approval authority for allocation of funds when required during an emergency/disaster situation. An emergency/disaster may create the immediate and serious need for supplies, equipment, materials, and services that cannot be met through normal procurement methods; and the lack of which would threaten the function of City government, or the health, safety or welfare of City residents. A need for an emergency procurement shall waive all existing procurement requirements and shall be limited only to the quantity of those supplies, equipment, materials, or services necessary to meet the emergency/disaster. All emergency procurement shall be made with as much transparency and competitive bid process as is practical under the circumstances. An emergency/disaster may create the immediate need for contracted services or other resources that cannot meet all the requirements of the CityÓs Purchasing Policy. Under emergency/disaster circumstances, the inability to have a contract or agreement would threaten the operation of City government, or the health, safety and welfare of City residents. The normal City Purchasing Policy requires that contracts and agreements receive legal and fiscal review and approval prior to execution. This would still apply to the extent possible but could be waived if critical to ensure the success of the management of the emergency/disaster incident. Based on the special circumstances associated with emergency/disaster grants, spending limits and approval authority shall follow the purchase threshold levels as adopted by federal regulations. Council Packet Page Number 137 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Appendix II to 2 CFR Part 200ÏContract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the federal agency or non-federal entity, all contracts made by the non-federal entity under the federal award must contain provisions covering the following, as applicable. (A) Contracts for more than $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of Ðfederally assisted construction contractÑ in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, ÐEqual Employment OpportunityÑ (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, ÐAmending Executive Order 11246 Relating to Equal Employment Opportunity,Ñ and implementing regulations at 41 CFR part 60, ÐOffice of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.Ñ (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, ÐLabor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted ConstructionÑ). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland ÐAnti-KickbackÑ Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, ÐContractors and Subcontractors on Public Building or Public Work Council Packet Page Number 138 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Financed in Whole or in Part by Loans or Grants from the United StatesÑ). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the definition of Ðfunding agreementÑ under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that Ðfunding agreement,Ñ the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, ÐRights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,Ñ and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amendedÏContracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non- federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689)ÏA contract award (see 2 CFR 180.220) must not be made to parties listed on the Council Packet Page Number 139 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), ÐDebarment and Suspension.Ñ SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)ÏContractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. (J) A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Council Packet Page Number 140 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Federal Form A City of Maplewood Cost and Price Analysis Form Instructions: Use this form to perform a cost and price analysis for each federal or federal pass-through procurements that are in excess of $25,000 for each offeror, including sole source procurements. 1. Offeror Information: Offeror Name:__________________________________________________ Goods or services to be acquired: _______________________________ Total Offeror Cost: $____________ Maplewood Proposal Number Reference: ____________________________ 2. Cost Analysis: a. Are the costs reasonable? Reasonable is generally defined as what a prudent business would pay in a competitive marketplace. A cost can be allowable and allocable, and still not be what a prudent businessperson would pay (e.g., first class airfare). ___ Yes ___ No If no, list the reason below: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ __________________________________ b. Are the costs necessary? Direct cost elements should be necessary to perform the work. A cost may be allowable under the cost principles and even allocable to the type of work to be performed, but still not be necessary for the specific contract. ___ Yes ___ No If no, list the reason below: Council Packet Page Number 141 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ c. Are pre-negotiated rates used? Does the offeror use audited or pre-negotiated indirect cost (e.g., overhead) rates, labor and fringe benefit rates, or other factors. ___ Yes ___ No Notes: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ __________________ d. Can the offeror contain costs from escalating? Does the offeror have a track record of containing costs? ___ Yes ___ No Notes: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ __________________________________ e. Are cost changes likely? Is there any indication that the costs are likely to increase or decrease over the life of the contract? Council Packet Page Number 142 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ___ Yes ___ No Notes: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3. Cost Comparison: If possible, after completing the cost analysis, compare: i. The offerorÓs costs with actual costs previously incurred by the same offeror for the same or similar work. If it is a repetitive type of work or service, how much has it cost in the past. Apply any appropriate inflation factors for past work. ii. Actual costs of previous the same or similar work performed by other contractors. iii. Previous cost estimates from the offeror or other offerors for the same or similar items. iv. The methods proposed by the offeror with the requirements of the solicitation (i.e., do the costs reflect the technical approach proposed and the work required?). 4. Overall Contractor Analysis: __ Yes or__ No: Are the costs provided in the offerorÓs proposal acceptable? 5. Signature and Date: I certify that the foregoing information is true and correct to the vest of my knowledge and belief. I further certify that I have determined that the costs or prices proposed are necessary, fair and reasonable. Analyzer Name: ___________________________________________ Analyzer Signature: ________________________________________ Date of Analysis: ___/_____/_____ Council Packet Page Number 143 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 12. PUBLIC PURPOSE EXPENDITURE POLICY A. Purpose The City Council recognizes that public funds may only be spent if the expenditure meets a public purpose and the expenditure relates to the governmental purpose for which the City of Maplewood was created. The meaning of Ðpublic purposeÑ is constantly evolving. The Minnesota Supreme Court has followed a broad approach and has generally concluded that Ðpublic purposeÑ means an activity that meets ALL of the following standards: The activity will primarily benefit the community as a body. The activity is directly related to functions of government. The activity does not have as its primary objective the benefit of a private interest whether profit or not-for-profit. This policy is intended to provide guidelines regarding which expenditures are for public purposes and authorized in accordance with the CityÓs annual budget process, and which expenditures are not considered falling within the public purpose definition and are therefore not allowed. There is a public benefit in ensuring high employee productivity and morale. B. Responsibility The City Manager is the responsible authority overseeing all City expenditures and as such is the chief purchasing agent for the City. Responsibility for administering this Public Purpose Expenditure Policy has been delegated to the Finance Department. Further, all officers and employees authorized by their Department to make purchases for the benefit of their respective departments are responsible for complying with this policy and corresponding procedures. C. Policy Expenditures of public funds must comply with the public purpose standards defined above. When reviewing an expenditure to verify the standards have been met, the City Manager, or his/her designee, should consider the time of day the event is held, the business purpose of the event, whether the event was intended to attract non-City employees, the frequency of the event, and the reasonableness of the cost. The following guidelines address specific examples of public expenditures, but examples are not meant to be all-inclusive. Council Packet Page Number 144 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET i. Examples of Permitted Expenditures for Meals and Refreshments Use of City funds in reasonable amounts for meals and/or refreshments for elected and appointed city officials and employees are permitted in the following circumstances, with Department Head approval: City-sponsored events of a community-wide interest where staff th are required to be present (e.g., 4 of July Festival, National Night Out, Citizens Police Academy).City council, boards and commissions meetings held during or adjacent to a meal hour. Meetings related to City business at which the attendees include non-city representatives. Professional association meetings, conferences and training when meals are included as part of the registration or program fee, or in accordance with the travel policy. Election judge training meetings. Annual employee recognition and appreciation events (e.g., service awards, de minimis food and beverage, employee Christmas breakfast. Annual recognition events for volunteer and non-employees (e.g., annual fire department banquet and volunteer appreciation lunch). Fire department meetings and in-house training sessions. Multi-departmental meetings scheduled during or adjacent to a meal hour when no other meeting time is available. Work activities requiring continuous service when it is not possible to break for meals (e.g., election days, water main breaks, emergency snow removal, time-sensitive public safety responses). Healthy snacks and incentives of moderate value provided to attendees of safety, health, and wellness programs for City employees. Events recognizing completion of a significant work-related project (City Manager approval required). Council Packet Page Number 145 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ii. Examples of Other Permitted Expenditures Up to $300 may be used toward a retirement or farewell recognition event when an employee retires or resigns after a minimum of 10 years with the City. The funds may be used for a cake, beverages, decorations, and a plaque. The funds may not be used for a gift. Uniforms, clothing or apparel that is considered necessary for safety or for visible staff recognition by the public (e.g. safety footwear and eyewear for maintenance personnel, shirts purchased to identify staff leadership status at events). Staff time and equipment use for city sponsored employee events as approved by City Council and/or City Manager as allowed by state statute (e.g. set-up for annual employee picnic). City expenditures for non-profit organizations allowed by state statute. iii. Prohibited Expenditures Use of City funds for meals and/or refreshments for elected and appointed City officials and employees are prohibited: Food and refreshments for routine work meetings. Alcoholic beverages. Employee functions or celebrations that are solely social in nature (e.g., birthdays, holiday luncheon, ice cream social). Fundraisers for non-City related events (e.g., Chamber of Commerce). Participation in optional activities unless included as part of an overall conference registration fee (e.g. optional golf rounds, sporting events, concerts). Employee-sponsored fundraising events (e.g., charitable giving campaign). For funeral flower arrangements upon death of an employee, elected official, or one of their immediate family members. Clothing or apparel that is not considered necessary for safety or for visible staff recognition by the public (e.g. sweatshirts for a job well done, departmental shirts given to staff to promote team spirit). Employee coffee, supplies, kitchen utensils, and coffee services. Council Packet Page Number 146 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET iv. Permitted Use of Assets Specific City assets such as equipment may be used by City employees for personal reasons only when City management has established the following: Costs and wear resulting from use of the assets are reasonable and minimized. Administrative controls are in place to ensure that the use is appropriate and not abused. There is a documented/demonstrated City benefit by such usage (e.g. such as the Mobile Device Policy or Information Security Policy) as approved by the City Manager. Such permitted use may include: Incidental and de minimis use of City-owned electronic equipment such as City-owned mobile devices, tablets, copiers, etc. as specifically covered under other City policies. Incidental and de minimis use of non-motorized tools, such as hammers and wrenches. v. Prohibited Use of Assets Examples of use of City assets for personal use is prohibited in the following circumstances: City employees washing personal autos at the public works facility car wash. Employees borrowing City-owned non-motorized or motorized tools for personal use. vi. Documentation All expenses allowed above must be fully documented. The expected documentation will include: date and time of the event, business reason for the event (agenda from a meeting is sufficient), staff and non-city representatives in attendance, and a receipt for the actual purchase. Supervisor approval and written documentation is required for use of City assets. Failure to provide sufficient documentation may result in a denial of the expense. Any expenditure for meals or refreshments that exceeds $250 for one event must have prior, written authorization by the Department Head, before the purchase is made. Any expenditure for meals or Council Packet Page Number 147 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET refreshments that exceeds $500 for one event must have prior, written authorization by the City Manager, before the purchase is made. Failure to obtain the necessary authorization may result in denial of the claim. vii. Special Requests From time to time, there may be an event that is a proper public expenditure, but that is not contemplated by the policy above. Departments may submit to the City Manager, or the City ManagerÓs designee, a request for such a public expenditure in writing. This request must show how the expenditure is related to a public purpose as stated in the Purpose section above. Only expenditures that meet all of the findings in the Purpose section above may be approved. viii. Periodic Review This policy shall be reviewed at least once every five years by the City Manager or designee. Council Packet Page Number 148 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 13. CAPITAL ASSETS POLICY A. Purpose It is essential for financial reporting and cost accounting purposes that City departments follow a uniform policy for capitalizing expenditures. Capital expenditures are used to acquire assets or improve the useful life of existing assets. The purpose of the capital assets policy is to provide a plan for the replacement and purchase of capital assets without significantly impacting the annual property tax levy. B. Capitalization Thresholds The City will maintain a schedule of individual capital assets with values in excess of the amounts shown below and an estimated useful life of greater than two years: Asset Type Threshold Land and land improvements Always Construction in Progress Always Easements $ 50,000 Buildings and building improvements $ 50,000 Infrastructure $100,000 Machinery and Equipment $ 10,000 Intangible Assets $ 50,000 Capital Leases $ 15,000 Capital assets purchased through the issuance of debt should be capitalized and depreciated over their estimated useful life, regardless of cost. C. Recording Capital Assets Capital assets should be recorded and reported at historical cost. When the historical cost of a capital asset is not practicably determinable, the estimated historical cost of the asset should be determined by appropriate methods. Estimated historical cost should be identified in the records, including the basis of determination. Donated capital assets should be recorded at fair value at the time of acquisition. D. Contributed (Donated) Capital Acceptance of contributions of capital assets shall be in accordance with applicable Minnesota Statutes and shall be approved by the City Council. Contributed capital assets should be recorded and depreciated in the same manner as all other capital assets. In addition, capital assets acquired through contribution from an outside source should be identified in the records of the City, including documentation of the actual or estimated value and the basis of determination. For financial reporting purposes, depreciation for contributed Council Packet Page Number 149 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET capital shall be recorded separately from depreciation on other capital assets. E. Intangible Assets Intangible assets possess three characteristics: Lack of physical substance, Initial useful life in excess of one year, and Nonfinancial in nature. Examples of intangible assets include easements, land use rights, patents, trademarks, copyrights, or software that is purchased, licensed or internally generated. An intangible asset should be recognized in the statement of net position only if it is identifiable. This means that the asset can either be: Sold, transferred, licensed, rented or exchanged, or Arose from contractual or other legal rights, regardless of whether those rights are transferable or separable. Donated intangible assets should be recorded at the fair market value as of the donation acceptance date. F. Improvements The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. Capital asset improvement costs should be capitalized if: The costs exceed the capitalization threshold, and One of the following criteria is met: The value of the asset or estimated life in increased by 25% of the original cost or life period, or The cost results in an increase in the capacity of the asset, or The efficiency of the asset is increased by more than 10% of its current value. Otherwise the cost should be classified as a repair and maintenance expense under the appropriate department and expense category. Council Packet Page Number 150 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET G. Depreciating Capital Assets Capital assets will be depreciated over their estimated useful lives unless they are: Inexhaustible (i.e., land and land improvements, certain works of art and historical treasures, or Construction work in progress. For financial reporting purposes, the straight-line method will be used to calculate depreciation with no salvage value. No depreciation will be taken in the year of acquisition and a full year of depreciation will be taken in the year of retirement. For depreciation purposes, the following guidelines will be used to estimate the useful life of the asset: Buildings and Building Improvements Useful Life Buildings Î wood frame 30 years Buildings Î brick/block 50 years Buildings Î temporary/portable 20 years Roofing 20 years Siding 20 years HVAC/Plumbing/Electrical systems 20 years Fire suppression systems 10 years Security systems 10 years Cabling 10 years Flooring 10 years Elevators 20 years Windows 15 years Infrastructure Useful Life Streets, including curb and gutter 30 years Storm drain systems 30 years Parking lots 25 years Sidewalks 25 years Pedestrian bridges 25 years Dams 40 years Paved trails 25 years Street lights 25 years Water/Sewer mains and lines 50 years Water storage facilities 50 years Water supply facilities 40 years Lift stations 30 years Council Packet Page Number 151 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Other Improvements Useful Life Fencing and gates 10 years Outside sprinkler systems 20 years Athletic fields, bleachers 25 years Septic systems 20 years Swimming pools 20 years Tennis and basketball courts 25 years Fountains 20 years Retaining walls 20 years Outdoor lighting 20 years Monuments 10 years Traffic signals 20 years Light poles 20 years Landscaping and trees 20 years Boat launch pads 25 years Equipment, Machinery and Vehicles Useful Life Appliances 5 years Audio/Visual equipment 5 years Business machines/office equipment 5 years Radio and communications equipment 5 years Computer equipment/software 3 years Furniture and cabinets 10 years Water softeners/heaters 5 years Grounds equipment Î mowers, etc. 3 years Machinery 7 years Tools 5 years Playground equipment 10 years Photocopiers 3 years ATVÓs and snowmobiles 3 years Motor vehicles Î cars, light trucks 5 years Light equipment 5 years Street sweeper 5 years Heavy trucks 10 years Heavy equipment Î loaders, graders 10 years H. Historical Treasures and Works of Art Historical treasures and works of art are items which are considered inexhaustible and held for public exhibition, educational purposes, or research in enhancement of public service instead of financial gain. Examples are paintings, sculptures, photography, maps, manuscripts, musical instruments, recordings, film, furnishings, artifacts, tools, weapons, and other memorabilia. These items are generally considered inexhaustible and are, therefore, not depreciated. Council Packet Page Number 152 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 14. PROCUREMENT POLICY A.Purpose The purchasing procedures are required because they: 1. Ensure purchases conform to legal requirements; 2. Prevent expenditures from exceeding the budget; 3. Provide proper documentation for purchases; 4. Prevent payment for items not received; 5. Ensure accurate accounting; 6. Provide payment of all bills within 35 days of receipt; and 7. Prevent duplicate payments on the same invoice. All purchasing by local government units is regulated by State law. Because of these laws and because of the unique nature of budget and tax levy procedures for funding City government, all City employees must conform to these purchasing policies and procedures. The Finance Department will review and approve all purchases and employee reimbursements and will ensure that all purchases and payments are legal, properly coded, and well documented. If the purchase is over $50,000 Council approval is required prior to the purchase. However, Council approval is not required on purchases over $50,000 for postage, ATM funds, regular utility bills, insurance premiums, payments due to other units of government or payments required to be made before the next regular meeting of the Council to avoid endangering public safety, damaging public or private property, or interrupting City services. For purchases between $50,000 and $174,999, the City Manager or designee will determine if the purchase will need to be made on a formal bid basis and meet all procedural requirements or if it will require two or more written quotations from prospective vendors. All purchases of merchandise, materials, equipment, and repair or maintenance services totaling $175,000 or more (except emergency purchases and purchases made using cooperative purchasing) must be purchased on a formal bid basis and meet all procedural requirements. The Council must approve all bid awards. All purchases must be handled through use of appropriate procedures and forms. Council Packet Page Number 153 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET PROCEDURES FOR PURCHASES UNDER $50,000 Generally, these purchases will be of materials, supplies, and equipment for day-to-day use. Purchases of food including meals, snacks and beverages for city employees is not allowed for department meetings or in-house training sessions unless there is a speaker or trainer who is not a city employee. Excluded from this limitation are purchases of food for (a) City Council meetings held at meal time, (b) employee recognition events such as the employee Christmas breakfast and city employee picnic/social event/holiday event, (c) training of election judges, (d) Fire Department meetings and in-house training sessions or (e) as approved in advance by the City Manager. The City of Maplewood may contribute up to $300 toward a retirement or farewell recognition event when an employee retires or resigns after a minimum of 10 years with the City. The money may be used for a cake, beverages, decoration and a plaque of appreciation for the promotion of the City. The money may not be used for a gift. Gifts must be paid for by contributions by other employees. Individual departments are responsible for organizing and communicating farewell or retirement parties. The expense will be charged to the Administrative Division of the department in which the person was employed. Only one verbal quotation is required; however, the purchase is to be at the best possible price. These purchases should be processed on a VISA purchasing card whenever possible. If the vendor will not accept a purchasing < $10,000 card, then it should be processed on a Payment Authorization form unless a purchase order is required, in which case a requisition is prepared. The form must be signed by an authorized purchaser with the appropriate purchase limits. Verbal quotations should be obtained from at least two possible vendors and $10,000 those quotations should be listed on the Payment Authorization or requisition to which is submitted for approval. The form must be signed by an authorized $29,999 purchaser with the appropriate purchase limits. A minimum of two written quotations should be obtained whenever possible $30,000 and attached to the appropriate forms which are submitted for approval. The to form must be signed by an authorized purchaser with the appropriate purchase $49,999 limits. PROCEDURES FOR PURCHASES FROM $30,000 TO $49,999 1. Obtain quotations by supplying prospective vendors with a description or specifications of the merchandise, materials, equipment, or services to be purchased. A minimum of two (2) written quotations, whenever possible, shall be supplied for such purchases. If two quotations cannot be obtained, an explanation must be included as to the reason for only one bid. 2. If the purchase is over $50,000 Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. 3. Prepare the requisition form according to the requisition form procedures if the transaction is not eligible for processing on a payment authorization form. The quotations are to be attached Council Packet Page Number 154 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET to the requisition or payment authorization form and be maintained as part of the City's records. PROCEDURES FOR PURCHASES FROM $50,000 TO $174,999 The City Manager or his/her designee will make the determination if the purchase needs to be made on a formal bid basis or if the purchase can be made by obtaining a minimum of two written quotations. If two or more written quotations are required: 1. Obtain quotations by supplying prospective vendors with a description or specifications of the merchandise, materials, equipment, or services to be purchased. A minimum of two (2) written quotations, whenever possible, shall be supplied for such purchases. If two quotations cannot be obtained, an explanation must be included as to the reason for only one bid. 2. If the purchase is over $50,000 Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. 3. Prepare the requisition form according to the requisition form procedures if the transaction is not eligible for processing on a payment authorization form. The quotations are to be attached to the requisition or payment authorization form and be maintained as part of the City's records. If a formal bid basis is required: 1. It is the responsibility of the requesting department to prepare specifications. After specifications have been prepared, they shall be submitted to the City Manager for approval. No advertisement for bids shall be published until specifications are approved by the City Manager. 2. Advertisement in the official local newspaper (and other publications if appropriate) at least ten (10) days in advance of bid opening is required. The City may use its web site or a recognized industry trade journal as an alternative method to disseminate solicitations of bids, requests for information, and requests for proposals if certain steps are followed to designate the method (MN Stat. 331A.03, subd. 3). 3. Time must be allowed between the date of bid opening and bid award to permit examination and tabulation of bids and submission of recommendation to the City Manager and Council. 4. Council award of bid. The Council may wish to table an award on a difficult matter, thereby delaying the purchase. Therefore, careful consideration must be given to the complexity of an item and thorough information must be provided. 5. Once the Council has awarded the bid, a requisition form must be prepared by the department head with a notation indicating the date that the City Council approved the bid award. Also, a copy of the agenda report must be attached to the requisition. For construction contracts, a payment authorization form should be completed, instead of a requisition, each time an application for payment is ready to be processed. If the item will be purchased using cooperative purchasing, Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. Council Packet Page Number 155 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET PROCEDURES FOR PURCHASES $175,000 AND OVER All merchandise, materials, or equipment purchases totaling $175,000 or more (except emergency purchases and items purchased using cooperative purchasing) must be purchased on a formal bid basis. The following procedural requirements must be met before an item may be purchased: 1. It is the responsibility of the requesting department to prepare specifications. After specifications have been prepared, they shall be submitted to the City Manager for approval. No advertisement for bids shall be published until specifications are approved by the City Manager. 2. Advertisement in the official local newspaper (and other publications if appropriate) at least ten (10) days in advance of bid opening is required for purchases less than $200,000. The City may use its web site or a recognized industry trade journal as an alternative method to disseminate solicitations of bids, requests for information, and requests for proposals if certain steps are followed to designate the method (MN Stat. 331A.03, subd. 3). 3. If the purchase is $200,000 or more, the first advertisement must appear no less than twenty- one (21) days before bid opening and the second notice shall be published between that time and the deadline for bids. In the case of public improvement projects, publication must be made twice in the official newspaper and twice in the ÐConstruction BulletinÑ no less than three (3) weeks before the deadline for submission of bids for the first notice and the second notice shall be published between that time and the deadline for bids. 4. Time must be allowed between the date of bid opening and bid award to permit examination and tabulation of bids and submission of recommendation to the City Manager and Council. 5. Council award of bid. The Council may wish to table an award on a difficult matter, thereby delaying the purchase. Therefore, careful consideration must be given to the complexity of an item and thorough information must be provided. 6. Once the Council has awarded the bid, a requisition form must be prepared by the department head with a notation indicating the date that the City Council approved the bid award. Also, a copy of the agenda report must be attached to the requisition. For construction contracts, a payment authorization form should be completed, instead of a requisition, each time an application for payment is ready to be processed. If the item will be purchased using cooperative purchasing, Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the city Council. For details on this procedure, see your department head or supervisor. SOLE SOURCE PURCHASES If there is no ability to solicit multiple bids, departments must demonstrate that the purchase from a particular vendor is sufficiently justified as a sole source. Sole source means that a single vendor is uniquely qualified to meet the departmentÓs procurement objective. To be considered a sole source and therefore exempt from the bid process, one of the following conditions must be met: Council Packet Page Number 156 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 1. The actual product or service needed is the only one that will meet the departmentÓs need or requirement, and it can only be purchased from one source (manufacturer or distributor). 2. The product or service must match or be compatible with current equipment or services. 3. The product needed is specifically required for use in conjunction with a grant or contract. 4. The service needed is controlled or mandated by the local, state, or federal government. 5. Artistic services. 6. An unusual or compelling urgency exists. If the need meets one of the above criteria, the department can either negotiate with the vendor directly or can request that the Finance Department negotiate with the vendor on its behalf. PURCHASES FROM EMPLOYEE-OWNED COMPANIES Before making a purchase in excess of $200 from, or entering into a contract with, a business entity owned wholly, or in part, by an employee of the City of Maplewood, City employees must obtain at least two (2) price quotes which are to be kept on file in the Finance Department for one (1) year after receipt. On purchases under $10,000, price quotes can be copies of the latest price listings, excerpts from current catalogs or written quotes provided by vendor. On purchases totaling $10,000 to $49,999, there must be two written quotations from prospective vendors. Before the purchase is made, it must be reviewed by the supervisor of the employee making the purchase to confirm that the decision to make a purchase from, or enter into a contract with, the business entity owned wholly, or in part, by the City employee is based on rational economic factors including, but not limited to, price and availability of goods and services. Two price quotes are not needed when services are purchased from an independent contractor who is a recreation referee, official or instructor. A business entity owned wholly, or in part, by a City employee shall be defined as: an entity organized for profit, including an individual, sole proprietorship, partnership, corporation, joint venture, association, or cooperative in which the City employee or a member of the City employeeÓs immediate family has a financial interest excluding interests consisting solely of publicly issued stock holdings constituting equal to or lesser than 5% of the entityÓs total public stock issue. A member the City employeeÓs immediate family is defined as: the City employeeÓs spouse, the City employeeÓs child, the City employeeÓs parent, or the City employeeÓs sibling. COOPERATIVE PURCHASING Per MN Statute 471.345, subd. 15, municipalities may contract for the purchase of supplies, materials, or equipment by utilizing contracts that are available through the stateÓs cooperative purchasing venture authorized by section 16C.11. If a municipality does not utilize the stateÓs cooperative purchasing venture, a municipality may contract for the purchase of supplies, materials, or equipment without regard to the competitive bidding requirements if the purchase is through a national municipal associationÓs purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than Council Packet Page Number 157 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET one source on the basis of competitive bids or competitive quotations. Cooperative purchasing is intended to save government agencies time and money when purchasing common products. Of course, there are no guaranteed savings, but cooperative buying power is a time-tested method of savings. Cooperative purchasing is allowed, but not limited to,the following sources: State of MinnesotaÓs Cooperative Purchasing Venture (CPV) Program U.S. Communities Government Purchasing Alliance National Intergovernmental Purchasing Alliance Company (National IPA) Houston-Galveston Area Council (HGACBuy) BuyBoard National Purchasing Cooperative National Cooperative Purchasing Alliance (NCPA) TCPN Cooperative Purchasing Group The Interlocal Purchasing System (TIPS) Savvik Buying Group (North Central EMS Cooperation) Sourcewell (formerly NJPA) University of Minnesota Purchasing Services ETHICS Ethical business standards shall govern all procurement transactions. Infractions of City policy shall be reported to the City Manager or Human Resources Director. Disciplinary action for those violating the CityÓs ethical business standards will be taken in accordance with applicable City policies, up to an including termination of employment. City personnel shall not solicit or accept a significant gift from a supplier or prospective supplier. A significant gift is defined as an item, service, favor, monies, credits, or discounts not available to others which could influence purchasing decisions, and also may include the payment of travel costs for City personnel to visit a vendorÓs location (airfare, hotel, etc.) City personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of social invitations to occasional business meals, entertainment, and hospitality will be subject to prudent judgment as to whether the invitation places or appears to place the recipient under any obligation, the appropriateness of the occasion, frequency, and choice of facilities. Questions about the value of a gift or appropriateness of an invitation should be referred to your supervisor to ensure compliance the CityÓs conflict of interest policy. It is also inappropriate for end users to make purchasing decisions based on marketing strategies by vendors that provide gifts or gift cards which could benefit them personally. Often the pricing offered, as well as future pricing, is much higher than pricing available through the cooperative purchasing contracts or other vendors. If a gift or gift card is received, it is the property of the City. It is the policy of the City of Maplewood that its employees conduct the affairs of the City in accordance with the highest ethical, legal, and moral standards. An employee must not be in a position to make a decision for the City if his or her personal, professional, or economic interests (or those of an immediate and extended family member) may be directly influenced or affected by the outcome. Council Packet Page Number 158 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ADVERTISING FOR BIDS Guidelines: All purchases $200,000 and over (except emergency purchases and items purchased using cooperative purchasing) require solicitation and receipt of sealed competitive bids. Also, on purchases between $50,000 and $199,999, the City Manager or his/her designee will make the determination on whether the purchase requires solicitation and receipt of sealed competitive bids or two or more written quotations. Procedures: 1. Advertisement for public bids shall be placed in the City's official newspaper (or alternate method if designated by the City) at least ten (10) working days prior to the date of bid opening. 2. If the purchase is $200,000 or more, the first advertisement must appear no less than twenty- one (21) days before bid opening and the second notice shall be published between that time and the deadline for bids. In the case of public improvement projects, publication must be made twice in the official newspaper and twice in the ÐConstruction BulletinÑ no less than three (3) weeks before the deadline for submission of bids for the first notice and the second notice shall be published between that time and the deadline for bids. 3. The department requesting the bids will prepare the bid specification and the following must be adhered to: bids must be typed or written in ink; bids must be signed in ink; all erasures or changes must be initialed; bids must be received no later than stated in the advertisement of bids; and, public improvement project bids must be signed by the City Clerk. 4. The advertisement for bids will include: date and time by which bids must be submitted; location for delivery of bids; and date, time, and place of bid opening. 5. Bid Security. If the purchase is $100,000 or more the bid must be accompanied by cash, certified check, cashierÓs check, or bid bond payable to the City of Maplewood in an amount equal to five percent (5%) of the total bid, conditioned that if the bidder is the successful bidder, he/she will enter into a contract in accordance with said bid and will furnish such performance bonds as specified. The security of the successful bidder will be held until delivery of the goods or services has been completed. 6. Bids are received by the City Clerk's office. 7. Council will award the bid and the award will be based on, but not limited to, the factors of price, delivery date, City's experience with the products/services proposed, City's evaluation of the bidders ability to service City in terms of the requirements as called for in the specifications, quality of merchandise offered, and analysis and comparison of specifications. Council Packet Page Number 159 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET AFFIRMATIVE ACTION The City of Maplewood is committed to developing mutually beneficial relationships with small, minority-owned, women-owned, disadvantaged, veteran-owned, and local business enterprises. Maplewood has developed an initiative to create opportunity for vendors to market their products to the City and encourage departments to offer opportunities to such vendors. TECHNOLOGY PURCHASES All technology purchases, including hardware and software purchases and agreements, must be reviewed and approved by the IT Director before purchasing. The IT Department will coordinate and facilitate all technology purchases and agreements for individual departments and the enterprise as a whole. New software and technology, providing enhanced capabilities not previously deployed by the City, must also be approved by the City Manager. These procedures are designed to ensure maximum efficiency of the CityÓs technology resources at an enterprise level. PROMPT PAYMENT OF CITY BILLS State law required municipalities to pay obligations with a standard payment period except where good faith disputes exist. A city whose council has at least one regularly scheduled meeting per month must pay bills within 35 days of receipt. A city or joint powers organization which does not have at least one regularly scheduled meeting per month must pay bills within 45 days of receipt. The date of receipt is defined as the completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the invoice for the delivery of goods, whichever is later. Cities have the responsibility to notify vendors of invoice errors within 10 days of receipt. The statute also requires cities to calculate and pay interest of 1½ percent per month on bills not paid within the standard payment period. State law specifies $10 as the minimum monthly interest penalty payment for the unpaid balance of any one overdue bill or $100 or more. For unpaid balances less than $100, the city shall calculate and pay the actual interest penalty due the vendor. In cases of delayed payments due to good faith disputes with vendors, no interest penalties accrue. Where such delayed payments are not in good faith, the vendor may recover costs and attorneys' fees. Statute applies to all purchases of goods, leases and rents, and contracts for services, construction, repair and remodeling entered into on or after January 1, 1986. Purchases or contracts for service with a public utility or telephone company are not subject to the requirements of this statute. (Statute No. 471.425) All City employees that receive bills should promptly send them to the Finance Department with the appropriate forms so that they can be paid within 35 days of receipt. Checks for the payment of bills are mailed every Tuesday. This payment processing is referred to as Ðregular accounts payable processing.Ñ All documentation for checks must be submitted to the Accounts Payable Technician in the Finance Department by 4:30 p.m. on Wednesdays. If payment of the bill by regular accounts payable processing would result in a late payment charge, a special check will be issued when requested by the department making the purchase, provided the late payment charge is over $2.00. Council Packet Page Number 160 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET STATE SALES AND USE TAX Purchases made by cities are generally exempt from sales and use tax. To make tax-exempt purchases, the City must provide the seller with a completed Form ST3. Use tax is similar to the sales tax and is the same rate. The use tax must be paid when the City makes taxable purchases without paying sales tax. An example of this would be a taxable purchase from a vendor outside of Minnesota who does not charge the City sales tax. In this case, the City has to pay use tax to the State of Minnesota and complete a tax return. In order to meet this legal requirement, the department making the purchase should calculate the use tax. Then in the coding section of the appropriate form for the purchase, the use tax amount should be added to the same account that the purchase is coded to. In addition, the use tax amount should also be listed in the coding section as a negative amount and coded to account 101-2031. For example, if a taxable purchase was made from an out-of-state vendor for Department/Program 202 and no sales tax was charged, the account coding would be as follows: $106.88 101-202-000-4110 (6.88) 101-2031 As a result, the vendor would be paid $100 and $6.88 would be paid to the State of Minnesota. PURCHASE DISCOUNTS Some vendors offer a discount of 1% to 2% for payment of their invoices within the discount period. If this discount is over $2.00, a special check should be requested. However, occasionally the department that purchased the goods sends the invoice and/or receipt of goods to the Finance Department after the discount period has expired. In these cases, the purchase discount lost will be added to the total purchase price and coded to the appropriate expenditure account. FINAL PAYMENTS ON CITY CONSTRUCTION CONTRACTS The State of Minnesota requires the filing of Form IC-134 prior to the final payment of any contract involving employees under code section 270C.66 CONTRACTS WITH STATE: WITHHOLDING. "No department of the state of Minnesota, nor any political or governmental subdivision of the state, shall make final settlement with any contractor under a contract requiring the employment of employees for wages by said contractor and by subcontractors until satisfactory showing is made that said contractor or subcontractor has complied with the provisions of section 290.02. A certificate by the commission of revenue shall satisfy this requirement with respect to the contractor or subcontractor." Before final payment can be made on any contract which involves the payment of wages by a contractor of the city to any employee, or subcontractors with employees that performed work on a job for the city, the contractor must furnish to the city a copy of Form IC-134 that has been certified by the Minnesota Department of Revenue. These forms should be kept on file in your department with all other contract documents for possible review by the auditors. Contractors and subcontractors should obtain the IC-134 forms from the State of Minnesota. Subcontractors or sole contractors must provide their certified IC-134 form to the prime contractor when their portion of work is completed. The prime contractor then submits all certified IC-134 forms to the City when requesting their final payment. Council Packet Page Number 161 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ENVIRONMENTAL PURCHASING POLICY It is the policy of the City of Maplewood to shift City purchasing to the procurement of goods and services that have a reduced effect on the natural environment and human health when compared to competing products and services that serve the same purpose. The policy will ensure socially-responsible procurement and the promotion of social equity through contracts. Preference for local businesses shall be accorded to promote businesses in the City that provide environmentally preferable products and services. The City will purchase goods and services that: ¤ are energy efficient; ¤ meet energy efficiency standards; ¤ have reduced toxicity; ¤ are beneficial to indoor air quality; ¤ conserve on water; ¤ have a high percentage of recycled content; ¤ minimize waste; ¤ are plant-based; ¤ are locally produced; ¤ consider the embodied energy; ¤ take into account the life-cycle greenhouse gas impact; and ¤ promote equity. PURPOSE AND SCOPE The purpose of this policy is to: ¤ minimize health risks to City staff and residents; ¤ minimize the CityÓs contribution to global climate change; ¤ improve air quality; ¤ protect the quality of ground and surface waters; and ¤ minimize the CityÓs consumption of resources and energy. The scope of the policy applies to all City departments and employees, vendors, contractors, and grantees for all products and services provided to the City to the greatest extent practical. DEFINITIONS ÐBiodegradable Products Institute or BPIÑ is a nonprofit compostable products certification association. ÐBuyerÑ means personnel authorized to purchase or contract for purchases on behalf of the City of Maplewood. Council Packet Page Number 162 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ÐCertified Weed-FreeÑ is a certification program by the Minnesota Crop Improvement Association for weed-free forage and gravel. The certification includes a list of standards that provide land managers assurance that noxious weeds will not be spread through the movement of forage, hay, mulch, or gravel brought in to the property. ÐClimate-Friendly FoodÑ means food that was grown, produced, transported, and stored with minimal impacts to the environment. ÐContractorÑ means any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, contractors or other entity that has a contract with the City of Maplewood or serves in a subcontracting capacity with an entity having a contract with the City of Maplewood for the provision of goods or services. ÐEco LogoÑ is a certification program for products, services and packaging that will reduce environmental impacts. Eco Logo certification indicates a product has undergone rigorous scientific testing, exhaustive auditing, or both, to prove its compliance with stringent, third-party environmental performance standards including: materials, energy, manufacturing and operations, health and environment, product performance and use, and product stewardship and innovation. ÐElectronic Product Environmental Assessment Tool or EPEATÑ is a resource maintained by the Green Electronics Council for purchasers, manufacturers, resellers and others wanting to find or promote electronic products with positive environmental attributes. EPEAT registered products must meet environmental performance criteria that address materials selection, design for product longevity, reuse and recycling, energy conservation, end-of-life management, and corporate performance. ÐEnergy StarÑ means the U.S. Environmental Protection AgencyÓs (EPA) energy efficiency product labeling program. ÐEnergy EfficientÑ means a product that is in the upper twenty-five percent (25%) of energy efficiency for all similar products, or that is at least thirty percent (30%) more efficient than the minimum level that meets federal standards. ÐFederal Energy Management Program or FEMPÑ is a program of the Department of Energy that issues a series of product energy-efficiency recommendations that identify recommended efficiency levels for energy-using products. ÐFleet StudyÑ means a study of vehicles used in City operations to determine vehicle usage, run-time, idling, and fuel consumption. ÐGreen SealÑ is an independent, non-profit environmental labeling organization. Green Seal standards for products and services meet the U.S. EPAÓs criteria for third-party certifiers. Green Seal is a registered certification mark that may appear only on certified products. Council Packet Page Number 163 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET ÐGreat Green Printer CertifiedÑ means a printing company that voluntarily participates in the Printing Industry MidwestÓs Great Green Printer initiative. Printers demonstrate their commitment to minimize their impact on human health and the environment while producing quality printed products. ÐIntegrated Pest ManagementÑ is an ecosystem-based strategy that focuses on long- term prevention of pests or their damage through a combination of techniques such as biological control, habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are used only after monitoring indicates they are needed according to established guidelines, and treatments are made with the goal of removing only the target organism. Least toxic pest control materials are selected and applied in a manner that minimizes risks to human health, beneficial and non-target organisms, and the environment. ÐPracticalÑ means whenever possible and compatible with local, state, and federal law; without reducing safety, quality, or effectiveness; where the product or service is available at a reasonable cost in a reasonable period. ÐPost-Consumer ContentÑ means the product was manufactured with recycled material either collected from a recycling program or waste recovered during the normal manufacturing process. ÐRecovered MaterialÑ means fragments of products or finished products of a manufacturing process, which has converted a resource into a commodity of real economic value, and includes post-consumer content but does not include excess resources of the manufacturing process. ÐRecycled ContentÑ means the percentage of recovered material, including post-consumer content materials, in a product. ÐReusedÑ means any product designed to be used many times for the same or other purposes without additional processing except for specific requirements such as cleaning, painting, or minor repairs. ÐThird Party Certification of Electronics RecyclersÑ means nationally recognized third- party certification programs that define environmentally sound management of electronic equipment. There are three programs that offer this certification: E-Stewards Standard for Responsible Recycling and Reuse of Electronic Equipment, Responsible Recycling Practices (R2), and R2/RIOS. ÐWater SenseÑ is a voluntary partnership program sponsored by the U.S. EPA for water- efficient products that use twenty percent (20%) less water, save energy, and perform as Council Packet Page Number 164 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET well as or better than regular models. Examples of water sense products include spray sprinkler bodies, irrigation controllers, bathroom sink faucets/accessories, showerheads, toilets, and flushing urinals. AREAS OF PURCHASING ELECTRONICS o Purchase information technology products that meet at least the EPEAT Bronze rating level, across commodities for which an active EPEAT registry exists, where practical. o Request for Proposals and Contracts will give preference to the procurement of environmentally preferable electronic equipment including EPEAT registered products. o The City will implement environmentally sound electronic equipment recycling through Third-Party Certification of Electronics Recyclers. ENERGY o New and replacement equipment for lighting, heating, ventilation, refrigeration and air conditioning systems, water consuming fixtures and process equipment and all such components shall meet or exceed Federal Energy Management Program (FEMP) recommended levels. o Energy Star certified products where there is a U.S. EPA Energy Star rating. When an Energy Star rating is not available, products shall meet or exceed the FEMP recommended levels. o When energy is purchased, renewable or green sources are preferred. These include solar power or photovoltaics, community solar garden, wind power, geothermal, and hydroelectric energy sources with a higher renewable percentage than required by Minnesota law and do not include fossil fuels (coal, oil or natural gas). FLEET o Prioritize new electric or hybrid vehicles over gas-powered vehicles. o Replace gas-powered vehicles with: electric or hybrid vehicles that are suitable for each task. the most fuel-efficient vehicles available that are suitable for each task. Council Packet Page Number 165 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET o Vehicle and equipment fuels made from non-wood, plant-based contents such as vegetable oils are encouraged and where life cycle environmental impacts are judged to be lower than alternatives. GREEN BUILDING - CLEANING AND MANAGEMENT o A Green Building Code review and analysis is required for any new, expanded, renovated, or remodeled building that is owned or financed by the City of Maplewood. The review will ensure the building meets the CityÓs Green Building Code standards as outlined in Section 12-41. o All cleaning or products (i.e. for janitorial or automotive use) shall at a minimum meet Green Seal or Eco Logo Standards where practical. o Purchase products that are fragrance-free and low in volatile organic compounds (VOC). o If pesticides are needed for pest management in City buildings, the City will purchase the least toxic pesticide products. LANDSCAPING AND NATURAL RESOURCE MANAGEMENT Plant/Seed/Forage Purchases o Organic and/or neonicotinoid free plants and seeds shall be purchased where practical to reduce pesticide use and protect pollinators. o Straw and weed-free forage and mulch shall be purchased, including certified weed-free hay. o Plants should be selected to minimize waste by choosing species for purchase that are appropriate to the microclimate, species that can grow to their natural size in the space allotted them, and perennials rather than annuals for color. Native and drought-tolerant plants that require no or minimal watering once established are preferred. o Only plants that are not on the Ramsey County Cooperative Weed Management AreaÓs ÐDo Not Plant ListÑ shall be purchased. Non-native plants that self-seed shall be avoided, to prevent spread beyond the planting area. Pesticides and Herbicides o The purchase of pesticides and herbicides shall be carefully researched to ensure the effectiveness on the target species and appropriate rates of application. Council Packet Page Number 166 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET o Minimal amounts of pesticides and herbicides should be purchased at a time to reduce hazards of storage and possible employee exposure. o When considering two pesticides and herbicides to purchase that are equally effective, the product that is the least harmful to the environment and non-target species should be chosen. Hardscapes and Landscape Structures o Locally sourced hardscape, mulch, and landscape structures are encouraged. Examples include locally sourced rock, mulch, and compost. o Hardscapes and landscape structures constructed of recycled or reused content materials are encouraged. o Durable landscaping tools and material purchases are preferred over items of lesser quality where practical. POLLUTION PREVENTION o Purchase products with the lowest amount of volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde when purchasing building maintenance materials such as paint, carpeting, flooring, adhesives, furniture, and casework. o Purchase products and equipment that are heavy metal free (no lead, cadmium, or mercury). o Purchase renewably-derived fuels or fuels that are cleaner and less-polluting than gasoline and conventional diesel fuel, including biodiesel, natural gas, and electricity. o The purchase of all pentachlorophenol, arsenic, and creosote-treated wood by the City is prohibited. RECYCLED CONTENT PRODUCTS o All dishware purchased for City events will be: reusable; or made from compostable material that is certified by the Biodegradable Products Institute (BPI); or recyclable. o Use printing services that are Great Green Printer certified. Council Packet Page Number 167 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET o All products shall contain the highest post-consumer content, but at least thirty percent (30%) post-consumer content. o Purchase white and colored copy paper that is one-hundred percent (100%) post-consumer content. o When specifying asphalt concrete, aggregate base or Portland cement concrete for road construction projects, the City of Maplewood shall use recycled, reusable, or reground materials and consistent with accepted engineering practices. o Specify and purchase recycled content transportation products, including signs, cones, parking stops, delineators, and barricades. o Asphalt and roadbed aggregate should contain the highest percentage of recycled content material possible. WATER CONSERVATION o Purchase U.S. EPA Water Sense certified products. LOCAL FOOD o Purchase climate-friendly food for City events. ROLES AND RESPONSIBILITIES o The Environmental Planner and the Green Team will serve as the steering committee for the Environmental Purchasing Policy. The steering committee will update the City Manager and Department Heads from time to time on the policy, covering: Status of the policyÓs implementation. Informal data on purchases of environmentally preferable products. Financial implications of the policy, if any. Overall accomplishment and challenges Recommendations for the future. o Each Department Head will have the responsibility of ensuring adoption within their department and report any issues to the above parties. Council Packet Page Number 168 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET o Environmental Purchasing Policy training will take place during annual supervisory training. Supervisors will be responsible for training relevant City staff buyers. Contractors and grantees shall include instruction on the requirements of the policy by the supervisor and City staff buyer. o Successful bidders shall certify in writing that the environmental attributes claimed in formal competitive bids are accurate. Contractors shall be required to specify the minimum or actual percentage of recovered and post-consumer content in their products, even when such percentages are zero. Where products or services have no logo or certification, third-party verification of claims by companies such as Scientific Certification Systems or UL may be requested as appropriate. IMPLEMENTATION STRATEGIES o Establish a City operations purchasing committee made up of the Environmental Planner, Green Team members, and purchasers to review and make recommendations on environmental purchasing best practices. Best practices to include, but not limited to: Creation of an environmentally-preferred product list. Development of buying guidelines for environmentally-preferred products. List of bulk purchase products that reduce waste. o Establish integrated pest management guidelines for future purchasing decisions related to the long-term prevention of pests in buildings and landscaping. o Conduct a fleet study to right-size the CityÓs fleet, determining which vehicles can be converted to electric or hybrid as well as other improvements that can reduce environmental impacts and save money over the life of the vehicle. The study will include best practices for purchasing and budgeting for the fleet. o Create a financing mechanism for funding future City operations sustainability projects. Council Packet Page Number 169 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 15. INFORMATION SECURITY POLICY Introduction This Policy document encompasses all aspects of security surrounding confidential City information and must be distributed to all City employees. All City employees must read this document in its entirety and sign the form confirming they have read and fully understand this policy. This document will be reviewed and updated on an annual basis or when relevant to include newly developed security standards into the policy and re- distributed to all employees and contractors where applicable. A. Information Security Policy The City handles sensitive cardholder information daily. Sensitive Information must have adequate safeguards in place to protect the cardholder data, cardholder privacy, and to ensure compliance with various regulations, along with guarding the future of the organization. The City commits to respecting the privacy of all its customers and to protecting any customer data from outside parties. To this end management are committed to maintaining a secure environment in which to process cardholder information so that we can meet these promises. Employees handling sensitive cardholder data should ensure: Handle City and cardholder information in a manner that fits with their sensitivity and classification; Limit personal use of City information and telecommunication systems and ensure it doesnÓt interfere with your job performance; The City reserves the right to monitor, access, review, audit, copy, store, or delete any electronic communications, equipment, systems and network traffic for any purpose; Do not use e-mail, internet and other City resources to engage in any action that is offensive, threatening, discriminatory, defamatory, slanderous, pornographic, obscene, harassing or illegal; Do not disclose personnel information unless authorized; Protect sensitive cardholder information; Keep passwords and accounts secure; Request approval from management prior to establishing any new software or hardware, third party connections, etc.; Do not install unauthorized software or hardware, including modems and wireless access unless you have explicit management approval; Council Packet Page Number 170 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Always leave desks clear of sensitive cardholder data and lock computer screens when unattended; Information security incidents must be reported, without delay, to the individual responsible for incident response. We each have a responsibility for ensuring our departmentÓs systems and data are protected from unauthorized access and improper use. If you are unclear about any of the policies detailed herein you should seek advice and guidance from your supervisor. B. Network Security A high-level network diagram of the network is maintained and reviewed on a yearly basis. The network diagram provides a high level overview of the cardholder data environment (CDE), which at a minimum shows the connections in and out of the CDE. Critical system components within the CDE, such as POS devices, databases, web servers, etc., and any other necessary payment components, as applicable should also be illustrated. In addition, ASV should be performed and completed by a PCI SSC Approved Scanning Vendor, where applicable. Evidence of these scans should be maintained for a period of 18 months. C. Acceptable Use Policy The CityÓs intentions for publishing an Acceptable Use Policy are not to impose restrictions that are contrary to the CityÓs established culture of openness, trust and integrity. The City is committed to protecting the employees, partners and the City from illegal or damaging actions, either knowingly or unknowingly by individuals. The City will maintain an approved list of technologies and devices and personnel with access to such devices as detailed in Appendix B. Employees are responsible for exercising good judgment regarding the reasonableness of personal use. Employees should take all necessary steps to prevent unauthorized access to confidential data which includes card holder data. Keep passwords secure and do not share accounts. Authorized users are responsible for the security of their passwords and accounts. All PCs, laptops and workstations should be secured with a password-protected screensaver with the automatic activation feature. All POS and PIN entry devices should be appropriately protected and secured so they cannot be tampered or altered. The List of Devices in Appendix B will be regularly updated when devices are modified, added or decommissioned. An inventory of devices will be regularly Council Packet Page Number 171 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET performed and devices inspected to identify any potential tampering or substitution of devices. Users should be trained in the ability to identify any suspicious behavior where any tampering or substitution may be performed. Any suspicious behavior will be reported accordingly. Information contained on portable computers is especially vulnerable, special care should be exercised. Postings by employees from a City email address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of the City, unless posting is in the course of business duties. Employees must use extreme caution when opening e-mail attachments received from unknown senders, which may contain viruses, e-mail bombs, or Trojan horse code. D. Protect Stored Data All sensitive cardholder data stored and handled by the City and its employees must be securely protected against unauthorized use at all times. Any sensitive card data that is no longer required by the City for business reasons must be discarded in a secure and irrecoverable manner. If there is no specific need to see the full PAN (Permanent Account Number), it has to be masked when displayed. PAN'S which are not protected as stated above should not be sent to the outside network via end user messaging technologies like chats, ICQ messenger etc., It is strictly prohibited to store: i. The contents of the payment card magnetic stripe (track data) on any media whatsoever. ii. The CVV/CVC (the 3 or 4-digit number on the signature panel on the reverse of the payment card) on any media whatsoever. iii. The PIN or the encrypted PIN Block under any circumstance. E. Information Classification Data and media containing data must always be labeled to indicate sensitivity level. Confidential data might include information assets for which there are legal requirements for preventing disclosure or financial penalties for disclosure, or data that would cause severe damage to the City if disclosed or modified. Confidential data includes cardholder data. Internal Use data might include information that the data owner feels should be protected to prevent unauthorized disclosure. Council Packet Page Number 172 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Public data is information that may be freely disseminated. F. Access to the Sensitive Cardholder Data All Access to sensitive cardholder should be controlled and authorized. Any job functions that require access to cardholder data should be clearly defined. Any display of the card holder should be restricted at a minimum to the first 6 and the last 4 digits of the cardholder data. Access to sensitive cardholder information such as PANÓs, personal information and business data is restricted to employees that have a legitimate need to view such information. No other employees should have access to this confidential data unless they have a genuine business need. rd If cardholder data is shared with a Service Provider (3 party) then a list of such Service Providers will be maintained as detailed in Appendix C. The City will ensure a written agreement that includes an acknowledgement is in place that the Service Provider will be responsible for the cardholder data that the Service Provider possess. The City will ensure that a there is an established process, including proper due diligence is in place, before engaging with a Service provider. The City will have a process in place to monitor the PCI DSS compliance status of the Service provider. G. Physical Security Access to sensitive information in both hard and soft media format must be physically restricted to prevent unauthorized individuals from obtaining sensitive data. Media is defined as any printed or handwritten paper, received faxes, floppy disks, back-up tapes, computer hard drive, etc. Media containing sensitive cardholder information must be handled and distributed in a secure manner by trusted individuals. Visitors must always be escorted by a trusted employee when in areas that hold sensitive cardholder information. Procedures must be in place to help all personnel easily distinguish between employees and visitors, especially in areas where cardholder data is accessible. ÐEmployeeÑ refers to full-time and part-time employees, temporary employees and personnel, and consultants who are ÐresidentÑ on City sites. A ÐvisitorÑ is defined as a vendor, guest of an employee, service personnel, or anyone who needs to physically enter the premises for a short duration, usually not more than one day. A list of devices that accept payment card data should be maintained. The list should include make, model and location of the device. Council Packet Page Number 173 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET The list should have the serial number or a unique identifier of the device The list should be updated when devices are added, removed or relocated POS devices surfaces are periodically inspected to detect tampering or substitution. Personnel using the devices should be trained and aware of handling the POS devices Personnel using the devices should verify the identity of any third party personnel claiming to repair or run maintenance tasks on the devices, install new devices or replace devices. Personnel using the devices should be trained to report suspicious behavior and indications of tampering of the devices to the appropriate personnel. The City sites. A ÐvisitorÑ is defined as a vendor, guest of an employee, service personnel, or anyone who needs to enter the premises for a short duration, usually not more than one day. Strict control is maintained over the external or internal distribution of any media containing cardholder data and has to be approved by management Strict control is maintained over the storage and accessibility of media All computer that store sensitive cardholder data must have a password protected screensaver enabled to prevent unauthorized use. H. Protect Data in Transit All sensitive cardholder data must be protected securely if it is to be transported physically or electronically. Cardholder data (PAN, track data, etc.) must never be sent over the internet via email, instant chat or any other end user technologies. If there is a business justification to send cardholder data via email or by any other mode then it should be done after authorization and by using a strong encryption mechanism (i.e. Î AES encryption, PGP encryption, IPSEC, etc.). The transportation of media containing sensitive cardholder data to another location must be authorized by the Information Technology Director, logged and inventoried before leaving the premises. Only secure courier services may be used for the transportation of such media. The status of the shipment should be monitored until it has been delivered to its new location. I. Disposal of Stored Data All data must be securely disposed of when no longer required by the City, regardless of the media or application type on which it is stored. An automatic process must exist to permanently delete on-line data, when no longer required. All hard copies of cardholder data must be manually destroyed when no longer required for valid and justified business reasons. A quarterly process must be in Council Packet Page Number 174 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET place to confirm that all non-electronic cardholder data has been appropriately disposed of in a timely manner. The City will have procedures for the destruction of hardcopy (paper) materials. These will require that all hardcopy materials are crosscut shredded, incinerated or pulped, so they cannot be reconstructed. The City will have documented procedures for the destruction of electronic media. These will require: o All cardholder data on electronic media must be rendered unrecoverable when deleted e.g. through degaussing or electronically wiped using military grade secure deletion processes or the physical destruction of the media; o If secure wipe programs are used, the process must define the industry accepted standards followed for secure deletion. All cardholder information awaiting destruction must be held in lockable storage containers clearly marked ÐTo Be ShreddedÑ - access to these containers must be restricted. J. Security Awareness and Procedures The policies and procedures outlined below must be incorporated into City practice to maintain a high level of security awareness. The protection of sensitive data demands regular training of all employees and contractors. Review handling procedures for sensitive information and hold periodic security awareness meetings to incorporate these procedures into day to day City practice. Distribute this security policy document to all City employees to read. It is required that all employees confirm that they understand the content of this security policy document by signing an acknowledgement form (see Appendix A). All employees that handle sensitive information will undergo background checks (such as criminal and credit record checks, within the limits of the local law) before they commence their employment with the City. All third parties with access to credit card account numbers are contractually obligated to comply with card association security standards (PCI/DSS). City security policies must be reviewed annually and updated as needed. K. Credit Card (PCI) Security Incident Response Plan The City PCI Security Incident Response Team (PCI Response Team) is comprised of the Information Security Technology and Merchant Services. The City PCI security incident response plan is as follows: 1. Each department must report an incident to the Information Security Officer (preferably) or to another member of the PCI Response Team. Council Packet Page Number 175 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET 2. That member of the team receiving the report will advise the PCI Response Team of the incident. 3. The PCI Response Team will investigate the incident and assist the potentially compromised department in limiting the exposure of cardholder data and in mitigating the risks associated with the incident. 4. The PCI Response Team will resolve the problem to the satisfaction of all parties involved, including reporting the incident and findings to the appropriate parties (credit card associations, credit card processors, etc.) as necessary. 5. The PCI Response Team will determine if policies and processes need to be updated to avoid a similar incident in the future, and whether additional safeguards are required in the environment where the incident occurred, or for the institution. The City PCI Security Incident Response Team: Information Technology Director Communications Director Finance Director City Attorney Assistant Finance Director City Manager Information Security PCI Incident Response Procedures: A department that reasonably believes it may have an account breach, or a breach of cardholder information or of systems related to the PCI environment in general, must inform the City PCI Incident Response Team. After being notified of a compromise, the PCI Response Team, along with other designated staff, will implement the PCI Incident Response Plan to assist and augment department response plans. Incident Response Notification Escalation Members: Escalation Î First Level: Information Technology Director Finance Director Assistant Finance Director Legal Counsel Risk Manager City Manager Escalation Î Second Level: The Mayor Council Packet Page Number 176 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET City Council Internal Audit External Auditors External Contacts: Merchant Provider Card Internet Service Provider Internet Service Provider of Intruder Communication Carriers (local and long distance) Insurance Carrier External Response Team as applicable (CERT Coordination) Law Enforcement Agencies In response to a systems compromise, the PCI Response Team and designees will: i. Ensure compromised system/s is isolated on/from the network. ii. Gather, review and analyze the logs and related information from various central and local safeguards and security controls iii. Conduct appropriate forensic analysis of compromised system. iv. Contact internal and external departments and entities as appropriate. v. Make forensic and log analysis available to appropriate law enforcement or card industry security personnel, as required. vi. Assist law enforcement and card industry security personnel in investigative processes, including in prosecutions. The credit card companies have individually specific requirements that the Response Team must address in reporting suspected or confirmed breaches of cardholder data. See below for these requirements. Incident Response notifications to various card schemes: i. In the event of a suspected security breach, alert the information security officer or your line manager immediately. ii. The security officer will carry out an initial investigation of the suspected security breach. iii. Upon confirmation that a security breach has occurred, the security officer will alert management and begin informing all relevant parties that may be affected by the compromise. VISA Steps Council Packet Page Number 177 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET If the data security compromise involves credit card account numbers, implement the following procedure: Shut down any systems or processes involved in the breach to limit the extent, and prevent further exposure. Alert all affected parties and authorities such as the Merchant Bank (your Bank), Visa Fraud Control, and the law enforcement. Provide details of all compromised or potentially compromised card numbers to Visa Fraud Control within 24 hrs. For more Information visit: http://usa.visa.com/business/accepting_visa/ops_risk_management/cisp_if_ compromised.html Visa Incident Report Template This report must be provided to VISA within 14 days after initial report of incident to VISA. The following report content and standards must be followed when completing the incident report. Incident report must be securely distributed to VISA and Merchant Bank. Visa will classify the report as ÐVISA SecretÑ*. I. Executive Summary a. Include overview of the incident b. Include RISK Level(High, Medium, Low) c. Determine if compromise has been contained II. Background III. Initial Analysis IV. Investigative Procedures a. Include forensic tools used during investigation V. Findings a. Number of accounts at risk, identify those stores and compromised b. Type of account information at risk c. Identify ALL systems analyzed. Include the following: Domain Name System (DNS) names Internet Protocol (IP) addresses Operating System (OS) version Function of system(s) d. Identify ALL compromised systems. Include the following: DNS names IP addresses OS version Function of System(s) e. Timeframe of compromise f. Any data exported by intruder Council Packet Page Number 178 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET g. Establish how and source of compromise h. Check all potential database locations to ensure that no CVV2, Track 1 or Track 2 data is stored anywhere, whether encrypted or unencrypted (e.g., duplicate or backup tables or databases, databases used in development, stage or testing environments, data on software engineersÓ machines, etc.) i. If applicable, review VisaNet endpoint security and determine risk VI. Compromised Entity Action VII. Recommendations VIII. Contact(s) at entity and security assessor performing investigation *This classification applies to the most sensitive business information, which is intended for use within VISA. Its unauthorized disclosure could seriously and adversely impact VISA, its employees, member banks, business partners, and/or the Brand. MasterCard Steps: I. Within 24 hours of an account compromise event, notify the MasterCard Compromised Account Team via phone at 1-636-722-4100. II. Provide a detailed written statement of fact about the account compromise (including the contributing circumstances) via secured e-mail to compromised_account_team@mastercard.com. III. Provide the MasterCard Merchant Fraud Control Department with a complete list of all known compromised account numbers. IV. Within 72 hours of knowledge of a suspected account compromise, engage the services of a data security firm acceptable to MasterCard to assess the vulnerability of the compromised data and related systems (such as a detailed forensics evaluation). V. Provide weekly written status reports to MasterCard, addressing open questions and issues until the audit is complete to the satisfaction of MasterCard. VI. Promptly furnish updated lists of potential or known compromised account numbers, additional documentation, and other information that MasterCard may request. VII. Provide finding of all audits and investigations to the MasterCard Merchant Fraud Control department within the required time frame and continue to address any outstanding exposure or recommendation until resolved to the satisfaction of MasterCard. Once MasterCard obtains the details of the account data compromise and the list of compromised account numbers, MasterCard will: i. Identify the issuers of the accounts that were suspected to have been compromised and group all known accounts under the respective parent Council Packet Page Number 179 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET member IDs. ii. Distribute the account number data to its respective issuers. Employees of the City will be expected to report to the security officer for any security related issues. The role of the security officer is to effectively communicate all security policies and procedures to employees within the City and contractors. In addition to this, the security officer will oversee the scheduling of security training sessions, monitor and enforce the security policies outlined in both this document and at the training sessions and finally, oversee the implantation of the incident response plan in the event of a sensitive data compromise. Discover Card Steps I. Within 24 hours of an account compromise event, notify Discover Fraud Prevention at (800) 347-3102 II. Prepare a detailed written statement of fact about the account compromise including the contributing circumstances III. Prepare a list of all known compromised account numbers IV. Obtain additional specific requirements from Discover Card American Express Steps I. Within 24 hours of an account compromise event, notify American Express Merchant Services at (800) 528-5200 in the U.S. II. Prepare a detailed written statement of fact about the account compromise including the contributing circumstances III. Prepare a list of all known compromised account numbers Obtain additional specific requirements from American Express. L. Transfer of Sensitive Information Policy All third-party companies providing critical services to the City must provide an agreed Service Level Agreement. All third-party companies providing hosting facilities must comply with the CityÓs Physical Security and Access Control Policy. All third-party companies which have access to Card Holder information must: i. Adhere to the PCI DSS security requirements. ii. Acknowledge their responsibility for securing the Card Holder data. Council Packet Page Number 180 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET iii. Acknowledge that the Card Holder data must only be used for assisting the completion of a transaction, supporting a loyalty program, providing a fraud control service or for uses specifically required by law. iv. Have appropriate provisions for business continuity in the event of a major disruption, disaster or failure. v. Provide full cooperation and access to conduct a thorough security review after a security intrusion by a Payment Card industry representative, or a Payment Card industry approved third party. M. User Access Management Access to City is controlled through a formal user registration process beginning with a formal notification from HR or from a line manager. Each user is identified by a unique user ID so that users can be linked to and made responsible for their actions. The use of group IDs is only permitted where they are suitable for the work carried out. There is a standard level of access; other services can be accessed when specifically authorized by HR/line management. The job function of the user decides the level of access the employee has to cardholder data A request for service must be made in writing (email or hard copy) by the newcomerÓs line manager or by HR. The request is free format, but must state: Name of person making request; Job title of the newcomers and workgroup; Start date; Services required (default services are: MS Outlook, MS Office and Internet access). Each user will be given a copy of their new user form to provide a written statement of their access rights, signed by an IT representative after their induction procedure. The user signs the form indicating that they understand the conditions of access. Access to all the City systems is provided by IT and can only be started after proper procedures are completed. As soon as an individual leaves the City employment, all his/her system logons must be immediately revoked. As part of the employee termination process HR (or line managers in the case of contractors) will inform IT operations of all leavers and their date of leaving. Council Packet Page Number 181 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET N. Access Control Policy Access Control systems are in place to protect the interests of all users of the City computer systems by providing a safe, secure and readily accessible environment in which to work. The City will provide all employees and other users with the information they need to carry out their responsibilities in an as effective and efficient manner as possible. Generic or group IDs shall not normally be permitted, but may be granted under exceptional circumstances if sufficient other controls on access are in place. The allocation of privilege rights (e.g. local administrator, domain administrator, super-user, root access) shall be restricted and controlled, and authorization provided jointly by the system owner and IT Services. Technical teams shall guard against issuing privilege rights to entire teams to prevent loss of confidentiality. Access rights will be accorded following the principles of least privilege and need to know. Every user should attempt to maintain the security of data at its classified level even if technical security mechanisms fail or are absent. Users electing to place information on digital media or storage devices or maintaining a separate database must only do so where such an action is in accord with the dataÓs classification. Users are obligated to report instances of non-compliance to the City CISO. Access to the City IT resources and services will be given through the provision of a unique Active Directory account and complex password. No access to any the City IT resources and services will be provided without prior authentication and authorization of a userÓs the City Windows Active Directory account. Password issuing, strength requirements, changing and control will be managed through formal processes. Password length, complexity and expiration times will be controlled through Windows Active Directory Group Policy Objects. Access to Confidential, Restricted and Protected information will be limited to authorized persons whose job responsibilities require it, as determined by the data owner or their designated representative. Requests for access permission to be granted, changed or revoked must be made in writing. Users are expected to become familiar with and abide by the City policies, standards and guidelines for appropriate and acceptable usage of the networks and systems. Access for remote users shall be subject to authorization by IT Services and be provided in accordance with the Remote Access Policy and the Information Council Packet Page Number 182 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Security Policy. No uncontrolled external access shall be permitted to any network device or networked system. Access to data is variously and appropriately controlled according to the data classification levels described in the Information Security Management Policy. Access control methods include logon access rights, Windows share and NTFS permissions, user account privileges, server and workstation access rights, firewall permissions, IIS intranet/extranet authentication rights, SQL database rights, isolated networks and other methods as necessary. A formal process shall be conducted at regular intervals by system owners and data owners in conjunction with IT Services to review usersÓ access rights. The review shall be logged and IT Services shall sign off the review to give authority for usersÓ continued access rights. Council Packet Page Number 183 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Appendix A Î Agreement to Comply Form Î Agreement to Comply With Information Security Policies ________________________ Employee Name (printed) ________________ Department I agree to take all reasonable precautions to assure that City internal information, or information that has been entrusted to the City by third parties such as customers, will not be disclosed to unauthorized persons. At the end of my employment or contract with the City, I agree to return all information to which I have had access as a result of my position. I understand that I am not authorized to use sensitive information for my own purposes, nor am I at liberty to provide this information to third parties without the express written consent of the City manager who is the designated information owner. I have access to a copy of the Information Security Policies, I have read and understand these policies, and I understand how it impacts my job. As a condition of continued employment, I agree to abide by the policies and other requirements found in the City security policy. I understand that non-compliance will be cause for disciplinary action up to and including dismissal, and perhaps criminal and/or civil penalties. I also agree to promptly report all violations or suspected violations of information security policies to the designated security officer. ________________________ Employee Signature ________________________ Date Council Packet Page Number 184 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Appendix B Î List of Devices Asset/Device Name Description Owner/Approved User Location Council Packet Page Number 185 of 363 H1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2023 BUDGET Appendix C - List of Service Providers Name of Service Contact Details Services Provided PCI DSS PCI DSS Provider Compliant Validation Date Council Packet Page Number 186 of 363 H1, Attachment 5 December 12, 2022 Truth in Taxation Hearing 2023 Budget and Tax Levy Council Packet Page Number 187 of 363 H1, Attachment 5 get? I do What pay? I ƭƷǤƌĻ will ƷźƷƌĻ much ağƭƷĻƩ How ĻķźƷ Ʒƚ /ƌźĭƉ Council Packet Page Number 188 of 363 H1, Attachment 5 t n s e n p t s is o e s s n h i m i t e e s e e t a n n d i g cm r e e i r a a p v v n i i n t o o w s u l a i c e u e l t r e m M v f c S f t e P lm n E I e d a o l s t e y c s a C t n i R i n A e d n o g d i e u m & t e t e t l n a a m t e r r a o i r e g g m a i c r p e v o r n a t n t aT C O n I E n S i F Council Packet Page Number 189 of 363 H1, Attachment 5 ƭƷǤƌĻ ƷźƷƌĻ Get? You ağƭƷĻƩ Do ĻķźƷ Ʒƚ What /ƌźĭƉ Council Packet Page Number 190 of 363 H1, Attachment 5 % 5 . 6 e s a e r c n I y v e $1,594,032 L x of a T y t r e Increase p o r P 3 2 0 2 Council Packet Page Number 191 of 363 H1, Attachment 5 16.8%) t value c a p y residential m v I in e x L year a y T per (increase t i Increase y tC $118 r f e Maplewood o p in o r Home P Value Median Council Packet Page Number 192 of 363 H1, Attachment 5 t e g d u B y t i C 3 2 0 2 l a t o T Council Packet Page Number 193 of 363 H1, Attachment 5 ? ğƷĻƩƭŷĻķƭ s ğƓķ e x a T IƚǒƭźƓŭ y wğźƌͲ t r e wĻŭźƚƓğƌ p o r /ƚƓƷƩƚƌͲ P y aƚƭƨǒźƷƚ M s t /ƚǒƓĭźƌͲ e aĻƷ G /ƩĻĻƉ includes: o .ğƷƷƌĻ h 5źƭƷƩźĭƷƭʹ ϔЏЋЋ District{5Ή{ W {ƦĻĭźğƌ Council Packet Page Number 194 of 363 H1, Attachment 5 Control x a T Mosquito y t r Council, e Met e p s o a r e P r Watershed, c 3 e 2 Metro 0 D / 2 Rail, e s d a e Regional s e r o c p districts: n I o r /ƚǒƓƷǤ special P l a Authority wğƒƭĻǤ t includes o T Other Housing {ƚǒƩĭĻʹ Council Packet Page Number 195 of 363 H1, Attachment 5 t i d e r - s C r e n d w a o e e t m s o e h / d s m u n . n o u f m . H e e t d s R a Ô n t u r s . f ee e r u - n t n i e d w v e e r o r . c - e w d w a m e w t / s / o : e s H p m t to hh Council Packet Page Number 196 of 363 H1, Attachment 5 % 5 . 3 s y i s r r a e o 5.0% Y t n e s T i r e 3.0% v H o e s y a e r 3.5% v c n I e l a L u n n 5.0% x A e a g a T r e 4.0% v A 2.5% 0.0% Council Packet Page Number 197 of 363 H1, Attachment 5 y % 7 . r 5 s i o s t r a s e i Y n e H T r e v y o t e i s a c e r c a n I l p a u a n n A C e g a x r e a v A T Council Packet Page Number 198 of 363 H1, Attachment 5 y r % o 5 t 7 . 1 s - i s i s r H a e Y e n e t T r a e v o R e s a y e r t c i e D c l a a u n n p A a e g a r C e v A x a T Council Packet Page Number 199 of 363 H1, Attachment 5 y r o t s i H n % 0 . 5 o i s i t s r a u e Y b n i e T r r t e v s O i e s a D e r c n s I l a e u i n t n i A r e g a a r e p v A s i D l a c s i F Council Packet Page Number 200 of 363 H1, Attachment 5 d o s o r w o t e l c a p F a n M o f i t o a l s i u s c y l l a a C n A e t l a a cR i r x o a t T s i H Council Packet Page Number 201 of 363 H1, Attachment 5 s e s a e r c n I y v % e 0 . 8 L n a i 3 d e 2 M 0 % 5 . 2 1 1 e g y a t r e v n A u o C y e s m a R Council Packet Page Number 202 of 363 H1, Attachment 5 s e s a e r c % n 5 I 8 . 6 y n v a i d e e L M 3 % 4 2 8 . 0 7 2 e g a s r e e v i A t i C r e e P Council Packet Page Number 203 of 363 H1, Attachment 5 s i s y l a n A l a c i r o t s i H y v e L Council Packet Page Number 204 of 363 H1, Attachment 5 s n o s i r a p m o C g n i d n e p S r e e P Council Packet Page Number 205 of 363 H1, Attachment 5 s n o s i r a p m d o e C u n i g t n n i o c d n e p S r e e P Council Packet Page Number 206 of 363 H1, Attachment 5 Increase/(Decrease) s e ga.$5.064.5% 7%$0.000.0% Home 3.60$0.000.0% t 28.08$0.833.0%17.22$0.664.0% a RatesAmountPercent R Average Charge on d n ga.$5.34/1,000 7% 3.60 u Impact 27.2516.56 Quarterly F Rates2023 $159.73$166.28$6.554.1% Rates y 2022 t i l i Utility t Bill$159.83$166.38$6.554.1% U Paul Paul PaulBill St. St.NorthSt. Sewer$5.11/1,000 Paul St.North SanitaryEnvironmentalUtilityRecyclingWACWAC AverageAverage Council Packet Page Number 207 of 363 H1, Attachment 5 7 2 0 2 - 3 2 0 2 5 5 n 1 a , l 2 P 0 t 4 , n 5 e 6 m $ e l v a t o r o p T m I l a t i p a C Council Packet Page Number 208 of 363 H1, Attachment 5 s e i c i l . 0 o 0 3 P $ o l t 0 a 0 i 1 $ c . 0 m 2 n o 0 r f 2 a e m c n o n i r a f F w s y oe l i c l i c i l a l o t o o t n P p e v g e s e r n i l t u l s t ea i h n w d c e r n r e u a e f p / p l t x a y m n t E c e i n l d e e m o s e m r P o i n n t p o e g r r e r i n u v i e s s n P a e a m c e i h r d l c c d A br n IA u u P¤P¤ Council Packet Page Number 209 of 363 H1, Attachment 5 ; r a e y s r o i n r p . o ; s i e 5 e i t h ; 5 t c 1 i 6 , l a r 8 2 o e r 1 , 0 P v 1 4 e ot , 9 n 5 4 e , d e 6 s i 9 $ a m 6 s e e $ g r c g n n i g a l n i n a n i o lt a %a o t t C 5 M . o l tP 6 l I a ti i t n C c e a c o n 7 g i y a 2 d t v n n 0 u ei a 2 L BF u - d 33 33 n o 22 22 e 000 0 C 2222 m t ttt pppp m oooo dddd o AAAA c ¤¤¤¤ e R ¤ Council Packet Page Number 210 of 363 H1, Attachment 5 ? s n o i t s e u Q Council Packet Page Number 211 of 363 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 212 of 363 For the permanent record: Meeting Date: 12/12/2022 Agenda Item H1, Additional Attachment I1 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director Multifamily Residential Project, 1136/1160 Frost Avenue East AGENDA ITEM: a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Public Vacations Resolution (Requires 4 Council Votes) c. Conditional Use Permit Resolution d. Design Review Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Reuter Walton Development is proposing a new five-story, 150-unit market-rate development over below-grade parking on the properties located at 1136/1160 Frost Avenue East. To move forward with this project, the applicant requests city council approval for a comprehensive plan amendment, conditional use permit, lot combination, public vacation, and design review. The City Council began its review of this project and associated requests at its meeting on November 14, 2022. The City Council held a public hearing to take in public comments and then tabled the project to the December 12 meeting. Recommended Action: a. Motion to approve a resolution amending the 2040 Comprehensive Plan’s Future Lane Use Map to reguide the project properties from Medium Density Residential to High Density Residential. (Requires 4 Council Votes) b. Motion to approve a resolution for public vacations. (Requires 4 Council Votes) c. Motion to approve a resolution for a conditional use permit. d. Motion to approve a resolution for design review. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Council Packet Page Number 213 of 363 I1 Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on September 8, 2022. The initial 60-day review deadline for a decision was November 7, 2022. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary, to complete the review. The city has exercised this right, and the new deadline for review is now January 6, 2023. Background: On June 28, 2021, the City Council approved a purchase agreement with Reuter Walton Development to sell the city-owned property at 1160 Frost Avenue East. Reuter Walton Development also has a purchase agreement for 1136 Frost Avenue – the former Maplewood Marine site. The developer proposes a new five-story, 150-unit market-rate development over below-grade parking on the properties located at 1136/1160 Frost Avenue East. The proposed apartment building will include a mix of studio, one bedroom, one bedroom plus den, two bedroom, and three bedroom apartments. All units will have either a concrete patio or a recessed deck. One level of below-grade parking and surface parking will be provided – amenities will include a clubroom, fitness room, roof deck, outdoor pool, pickleball court, and dog run. Gladstone Neighborhood Redevelopment Plan The Gladstone Neighborhood Redevelopment Plan outlines nine guiding principles to redevelopment in the area as follows: 1. Design the future of Gladstone as a village. 2. Transform regional trails into celebrated village corridors. 3. Make Gladstone a compelling quality of life choice. 4. Weave natural systems and ecological function into the built and recreational environment. 5. Allow Gladstone’s future to whisper the story of its past. 6. Make walkability the standard. 7. Think of Gladstone as a neighborhood for all stages of life. 8. Make the Gladstone redevelopment plan a model for others to follow. 9. Make multi-modal links between Gladstone and areas beyond. Comprehensive Plan Amendment The 2040 Comprehensive Plan currently guides the project area as Medium Density Residential. Medium Density Residential has a density range of 6 to 10 units per net acre. The applicant is requesting the city amend the 2040 Comprehensive Plan to guide the project area to High Density Residential, which has a density range of 10.1 to 25 units per acre. In addition, the city provides density bonuses to developers for providing underground parking. For each underground parking space, the city code allows 300 square feet to be added to the net acreage used for density determination. This project proposes 161 underground spaces adding 48,300 square feet to the project site. The applicant’s proposal to build 150 units of housing would meet the requirements of the High Density Residential designation in the 2040 Comprehensive Plan. The council is required to approve this request with a 4/5 super-majority vote. Council Packet Page Number 214 of 363 I1 Public Vacation The applicant is seeking the three public vacations of unused right-of-way. A summary of those requests follow: Vacate the full unused Edward Street right-of way which currently divides the two parcels comprising the project site. Vacate the north half of the unused Fenton Avenue right-of way that is adjacent to the existing city-owned parcel at 1160 Frost Avenue. Vacate the west half of the unused Frank Street right-of way that is adjacent to the existing city-owned parcel at 1160 Frost Avenue. The council is required to approve this request with a 4/5 super-majority vote. Conditional Use Permit Five-Story Building The R3 – multi-family zoning district requires a conditional use permit for any residential buildings more than three stories or 35 feet in height. The applicant’s proposed building will typically be 56 feet and 8 inches tall and bump up to 58 feet and 4 inches at the corner cornices. In comparison, the multi-family buildings east of this project site approved as part of the Frost-English Village redevelopment project are 51 feet tall. Design Review Site Plan The project site would be accessed from a single drive coming off Frost Avenue on the east side of the site. The building is centered on the site, and the developer worked to create substantial setbacks from the residential properties to the west and the Gladstone Savannah to the east. At its closest point, the building would be 102.9 feet setback from the residential properties to the west, 45.6 feet from Frost Avenue, 115.4 feet from the vacant residential property to the south, and 131.5 feet from the Gladstone Savannah to the east. The parking lot is largely encircled by the building but is setback 40.1 feet from the property line to the east, with the access drive lane coming within 36.5 feet of the east property line. All building and parking lot setbacks are being met. In the southeast corner of the proposed site, the developer is proposing a patio with a fire pit, a pickleball court, and a swimming pool. In the northwest corner, a dog park is proposed and is proposed to be setback 33.2 feet from the residential property to the south. A gazebo is proposed to be located in the southwest corner of the site, setback 29 feet from the west property line. Staff believes there is an opportunity to move the dog park, so it is setback at least 50 feet from the south property line. The gazebo location should also be adjusted, so it is setback at least 50 feet from the west property line. During the community design review board’s review of this project, there was a discussion regarding the location of the trail on the west side of the site and a desire to have it set back further from the west property line and on the other side of the stormwater pond. Staff agrees with this Council Packet Page Number 215 of 363 I1 assessment, and it is reflected in the recommended conditions of approval. Building and Green Area City code requires multiple family buildings to dedicate at least 35 percent of the site to green areas and limit the building area to 35 percent of the site. The proposed site plan includes 55.8 percent of green space, and the building area will comprise 18 percent of the site. Both the building and green area code requirements are being met. Building Elevations The proposed building will be constructed with contrasting light and dark fiber cement lap siding and wood-look lap siding accent boards. A brick façade will be used on lower levels, and cementitious trim boards will be used throughout the building. The city’s Gladstone Neighborhood Redevelopment Plan recommends that multifamily buildings in Gladstone provide variation in the façade footprint, setting some areas back from the right-of-way (20 percent of the frontage length) and that the front façade of the top floor of high buildings be setback eight to 16 feet allowing for garden terraces overlooking the street. These are not code requirements. The building does provide façade variation with the use of materials and decks. The building is also setback 45.6 feet from Frost Avenue. While the top floor of the front façade is not setback, the rear façade is where a rooftop deck is being proposed. Floor Area City ordinance requires a minimum of 580 square feet for studio and one-bedroom units. Two- bedroom units are required to be at least 740 square feet in size. Three-bedroom units are required to be at least 860 square feet in size. The applicant’s submittal indicates that not all of the alcove units – studio – meet the minimum floor area. All other units meet the minimum requirements. Before any building permits are issued, the applicant must submit revised floor plans to ensure all units meet the minimum requirements. Indoor Storage A minimum of 120 cubic feet of storage space, in addition to normal closet space, shall be made available for each multiple-dwelling unit in an R-3 residence district. Such storage space shall be located in the same building as the dwelling unit or in the garage but shall not be considered as part of the habitable area of a dwelling unit. If located in the garage, it shall be enclosed and shall not be part of the automobile parking area. Before any building permits are issued, the applicant must submit plans that show it is meeting the minimum indoor storage requirements. Parking Waiver The city code states that multi-family buildings must provide two parking spaces for each unit – with one of the parking spaces being covered. This project requires a total of 300 spaces. This proposed project will have 244 parking spaces, with 161 parking spaces in the underground parking garage and 83 parking spaces in the surface lot. The covered parking requirement is being met, but the applicant is seeking of parking waiver of 56 spaces. The developer submitted the following narrative regarding its request: Council Packet Page Number 216 of 363 I1 For this project, we anticipate parking demand to resemble this distribution and ratio: You can see that our smallest units are anticipated to demand 1 space per unit, and then as the units get larger that demand increases roughly proportionate to the unit size. We designed 250 total parking spaces: 161 inside in a covered garageand 83surface spaces in front of the community.At our projected demand of 214 spaces we have an excess of 30 available for visitors and guests.This assumes the building is 100% occupied, and we know that naturally we’ll carry 3-5% vacancy at any given time, which provides an additional buffer. Our design contains all parking set back from the street and set back from adjacent residences.We also feel the position of this parking will help our new project integrate more seamlessly with the adjacent savannah. Our experience in other similar suburban communities support a parking ratio of 1.5 spaces / unit much like we have here.Our most comparable new construction project in Roseville has a parking ratio of 1.45; the building is full, but the parking isnot. In addition to the parking, the applicant states it will provide150 bike parking spaces – this is not a code requirement. Landscaping and Screening The tree inventory plan shows 12 significant trees on the site, equaling 163 caliper inches. Redevelopment of the site will result in the removal of all 12 significant trees. The landscape plan shows 154 new trees (ranging in size from 1.5 to 2.5 caliper inches) planted on the site, for a total of 163 caliper inches of replacement trees – meeting the city’s tree preservation coderequirements. City coderequires screening to be installed when light from automobile headlightsand other sources would be directed into residential windows. Due to the configuration of the proposed site plan staff does not believe this will be an issue. City code requires alandscaped, and possible screened area, of not less than 20 feet in width shall be provided wherea multiple dwelling abuts a propertyzoned for single dwellings. This occurs on the west side of the site, and the applicant’s landscape plan shows the inclusion of many plantings both meeting the landscaped and screening requirements. Lighting The applicant submitted a photometric plan as part of its application. It appears the plan is meeting the code requirements but is not showing the light intensity measurement at all property lines. Beforeany permits areissued, the applicant will be required to submit a revised photometric plan showing all code requirements being met. Council Packet Page Number 217 of 363 I1 Lot Combination The applicant is seeking city approval to combine the three parcels of property that comprise the project site into a single parcel. Staff has no issues with the proposed lot combination. Staff is recommending that approval of the lot combination request require that the proposed new single lot shall include a drainage and utility easement over the entirety of the portion of the Frank Street right-of-way proposed for vacation. Department Comments Engineering Please see Jon Jarosch’s engineering report, dated September 12, 2022, attached to this report. Environmental Please see Shann Finwall’s environmental report, dated September 12, 2022, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Building Code Board and Commission Review Community Design Review Board September 20, 2022: The community design review board (CDRB) reviewed this project and made two motions. The first motion was to approve the project while adding additional conditions to require the relocation of a proposed trail to be further away from the west property line, add vegetation to the west side of the project and limit the storage of items on the first level patios. The CDRB voted 2-2 on this motion, which failed due to a lack of a majority. Even though this motion failed, staff has added the CDRB’s recommended conditions to the project approvals, which will be considered by the city council. A second motion was made to recommend that the project density be reduced so all parking spaces can be underground. This motion was approved by a 4-0 vote. Planning Commission September 20, 2022: The planning commission reviewed this project and held a public hearing. After the public hearing was closed, the planning commission made a motion to table the review of this project until its meeting on October 18, 2022, to allow the developer to hold a neighborhood meeting. This motion was approved by a 4-0 vote. The developer did hold a neighborhood meeting on October 3, 2022. October 18, 2022: The planning commission continued its review and allowed the developer to provide a summary of the neighborhood meeting and to present additional exhibits regarding the impact the proposed building would have on the view sheds of the surrounding areas. The planning commission voted 6-0 to recommend denial of the proposed comprehensive plan amendment and conditional use permit. Council Packet Page Number 218 of 363 I1 Citizen Comments Staff surveyed the 53 surrounding property owners within 500 feet of the proposed site and within the Kavanagh and Dawson's Addition to Gladstone plat for their opinion about this proposal. Staff received the following comments. 1. We received notice of the Frost apartments proposed development. We live on Phalen Pl near Frost and this development would directly affect us. We are raising three children in this neighborhood because it is quiet and safe. We have enjoyed the peace and quiet, easy access to the lake and to the Gladstone Savanna and playground. This development, if approved, would change that. 150 units up to 3 bedrooms is a whole lot of people to add to this area. We would have to listen to dogs barking at the dog park that will be installed a few doors down, and there would be a massive increase of cars and foot traffic because the development doesn't have enough space for parking and because our street would be the closest way to get to the lake. The request to have less parking than code allows is alarming. What is the plan for parking if there isn't space there? The parking bays on Frost are already often full. We have spoken to a number of neighbors and it is clear that the neighborhood does not want or need this development, and this project would do nothing positive for us. We ask you to consider the people and families living in this area and how this negatively affects us. We are not supportive of this proposal. Additional comments received on October 10, 2022: I'm writing regarding the proposed Frost Ave apartments. The community came out to the September 20th meeting strongly against this proposal. The developer was told to hold another community meeting, which they did. At that meeting, they were unable to give us any reason why this apartment would be good for our neighborhood, and said they would not compromise on size or anything other than things like the color of the siding. They are unwilling to work with the people living in this neighborhood to make something work - even when we asked them to consider a medium density instead of high density building. When we voice concerns about the parking waiver, they just say they have data on that and it will be fine. When we voice concerns about increased traffic, they just say the data says it will be fine. We live here in real life, and raise our kids here. This will have a real impact on our everyday lives. Ari did not make a good case - or really any case - for why we should support this. Please consider the concerns of the community during your meeting on October 18th. The developer clearly will not. (Brynna Kuechenmeister, 1857 Phalen Place North) 2. I am disappointed to learn that Reuter Walton Development is proposing yet another development along Frost Ave. I moved to this area twelve years ago with my family in the hopes that this could be our forever home. Maplewood officials often spoke about community improvements in this area, and we had high hopes. While there have been some changes that have benefited the neighborhood, the purpose for others has been unclear. We are struggling to understand what the vision is for Maplewood, particularly the area along Frost Ave. With the exception of some smaller multi-family units, the neighborhoods along Frost Ave have traditionally been comprised of single-family homes. Many of those homes are moderate single-story homes, many built more than fifty years ago. There are some small Council Packet Page Number 219 of 363 I1 businesses in the area, designed to meet needs of the residents in the immediate area. Frost Ave itself is only two lanes, with traffic controlled by round-a-bout rather than stop signs or traffic lights. This is not an area designed for mass-multi-tenant living. This new development proposal on the corner of Frost Ave and Phalen Pl is a blot on the landscape. This five-story grotesque monstrosity in the middle of a neighborhood of mostly single-story homes is an absurd proposal. Not only would a five-story building be a towering eye-sore to residents and passers-by, but the proposed design is so specific that it will be dated in less than two decades. The proposal appears more like a downtown development than something for a suburb neighborhood with virtually no walkability. It is unclear to me who exactly the developer is hoping to attract. Market-rate for an apartment with these proposed amenities will exclude most people who currently live in the area, and people looking for this type of home are usually looking for a more metropolitan area. There may be a significant need for housing at this time, but what will become of this building when the market changes and that need no longer exists? When people have more choices, they won't pay those rates to live in this area. The City appears to have struggled recently in managing the landscape along Frost Ave. How will the City address the additional strain brought on by this development? How will Frost Ave be modified to handle the increase in traffic? What is the trade-off for allowing a private developer to take portions of City land/park? I can acknowledge a need for housing, but what need is affordable housing - not luxury apartments. A two or three story, traditionally designed apartment building with affordable rates would be much more beneficial to the residents of Maplewood. The City needs to consider it's vision for this area and for Maplewood as a whole. I have heard many demeaning comments about the city from acquaintances who live elsewhere. I'm sure you're familiar with "Maplehood". I have often defended this area as a gem. If this proposal is approved, I will move from this area - and likely out of Maplewood all together. As many of my neighbors have said, this will no longer be the area where I want to raise my family. Property values in the area will decline, and many of us will likely rent our properties out as we find our forever homes elsewhere. If the vision for the City is renter-centric, then perhaps this is the direction to take. If the City wants to attract homeowners who are vested in the area and pay taxes to ensure progress, then this proposal should be denied. As I sit here on this quiet evening with my windows open enjoying the peace that drew me to this home, I hope City managers can understand that this type of development would fundamentally change the nature of this area, and the type of residents it attracts. (Melissa Burgess, 1862 Phalen Place North) 3. I have lived here with my family for twelve years, and enjoy both the peace and convenience of the area. I have seen several development proposals on Frost Ave, and am concerned about what appears to be an effort to turn Frost Ave into "renters row". My family has enjoyed the City parks and trails in this area, and the peace that comes from a neighborhood of single-family homeowners. The introduction of yet another rental complex will further change the landscape of the area, which will also change who the neighborhood attracts. It is common sense that home owners are more invested in the area than renters, and they pay the majority of the property taxes. The City's entertainment of such a proposal seems contrary to what would benefit the City and it's residents. Council Packet Page Number 220 of 363 I1 My wife and I can understand the need for housing at this time, but this is not the type of housing we should be supporting. This development is out of step with the style and environment of the neighborhood. The idea of a five-story building in that location is so off- putting that we can't believe anyone would support it - unless there are other motives that haven't been clearly stated. If the intent is really to meet the housing needs of the community, why build such an ultra-modern complex that the people who live here likely wouldn't be able to afford? And why build it in a location where residents would need to own a vehicle for transportation? Or is it also the City's plan to introduce busses to the area, further congesting the traffic situation caused by the Frost-English Village addition? And what happens when the housing market changes and rentals are no longer in demand? How would the City ensure that any development would be maintained at the high levels being proposed? This type of housing does not belong in this neighborhood. If this proposal is approved, my family will move from Maplewood. We share the same thoughts of our neighbors - this will become a renter-heavy area with declining property values and the elimination of everything that makes us enjoy living here. If the City's goal is to alienate homeowners to attract renters, then this isn't the city for us. If the City desires to create more housing, then make it affordable housing and locate it in an area where residents can walk to the services they need so they aren't dependent on a vehicle or other transportation. That is what the residents need. (Michael Burgess, 1862 Phalen Place North) 4. I am the first house next to this development. I don't want a dog park 20 feet away from my house. I don't want to listen to 150 barking dogs all day and all night long. No thank you. Put the dog park on the East side of the building, there is no neighborhood to bother over there. Put the dog park on the South side of the building there is a big open field there and no neighborhood to bother. What are they going to do with my power and phone lines. These lines run out to Frost avenue along the building that is there. I believe the business is called Production Resources or formerly the Maplewood boat marine building. Where is the property line? Are they going to build a fence on the property line? It looks like to me in the plans that they are just going to plant trees. I would prefer they just plant trees. (Scott Cardinal, 1904 Phalen Place North) 5. First, a little history and background I have with the Frost & Gladstone area. In 2007, I bought 1872 Phalen Place from my Grandparents (Lee and Gloria Hansen), who had lived in the house since 1954 when my grandfather and great-grandfather built the house together by hand. My summers included many days at 1872 Phalen Place, going down to the lake, or simply enjoying the company of my grandparents in the yard they worked so hard to maintain. In 2007 when their health had taken them to a point they needed to sell the house, I jumped at the opportunity to buy, not only for the memories but for what my grandmother had coined as “one of the best neighborhoods ever!”. Since 2007, I have made my own memories, and have come to love the Frost/Gladstone neighborhood and people. While it's true that Frost/Gladstone is not a glamorous neighborhood with its modest houses, it is also true that the neighborhood is very quiet, peaceful and everyone watches out for each other. Everyone does their own thing, they are respectful of others and because of this, we have a great neighborhood with very little drama. Council Packet Page Number 221 of 363 I1 My wife and I have thought very hard about the proposed apartment complex, and I would like to take this opportunity to cite my major concerns. Also, for more complete feedback to yourself and the City of Maplewood, I queried some of my neighbors who may not have email due to their technology comfort level. After much consideration and consultation with others, I simply cannot support the proposed “150-Unit Multi-Family Housing Building - 1136/1160 Frost Avenue” apartments as a long- term value to the Gladstone area and moreover the City of Maplewood. In the following bullet points I will highlight my major concerns, but before I get to those points, I would like to openly state that I understand the need for more housing in a community such as Maplewood, in fact, at one point I heard rumors of smaller and more modest mulit-family designs, that I thought would address this need, but now as I review the 1136/1160 Frost proposal, I have serious concerns that this complex goes way overboard and misses the mark of addressing that housing void. a. Size and design: The apartment complex itself being a 5-story, 150-unit, 230 parking space complex is very large, obstructive and will completely dwarf all the houses in the neighborhoods. Looking at the computer renditions provided in the notification letter, a person will immediately see how the apartment complex looks and feels completely out of place considering all of the surrounding houses are either single, 1.5 or at max two story homes. Since receiving this notification, I have looked around at other similar apartment complexes and the vast majority are only 4-story, with the only 5-story complexes being in much higher density areas like downtown St. Paul or Minneapolis. i. In addition to the sheer size, the design of the apartment complex (although likely considered modern at this snapshot in time), does not fit the neighborhood or the surrounding areas. The flat roof, U-shaped design does not align with the nearby houses, nor other apartment complexes in the area. Looking at “The Shores of Phalen”, “Parkview Court Apartments”, “Frost English Apartments” and “Frost English – Silver Apartments” they all have classic peeked roof lines and dormers for added decoration, all of which fit much better with their respective surrounding neighborhoods. b. Occupancy near term and long term: I have serious concerns about initially filling the apartment complex. The design includes such amenities as a pool, pickleball court, roof top patio and dog park; while these amenities are very nice, it is clear that these apartments are intended to attract higher income earners such as professionals and be priced in a range that only higher earners can afford. i. Initial occupancy: My wife and I are both professionals (Engineer and HR Manager) at local companies with many other professionals that would likely align to the type of renter targeted for this proposal; the individuals that are renters tell me when renting they look at the surrounding area to determine if the infrastructure exists to support their lifestyle. Inevitably the infrastructure they look for includes nearby and walkable restaurants, shops, entertainment venues, and sporting facilities. As much as I love Frost/Gladstone, it does not offer any of this. ii. Long term occupancy: Even if there is success with initially filling the complex, the design and price range does not lend itself to long term sustainability for the Frost/Gladstone area. We all know that the housing market is cyclical with very defined stages (recovery, expansion, hyper supply, and recession) and once Council Packet Page Number 222 of 363 I1 recession hits, will there be renters to sustain such a large complex, once again with no surrounding infrastructure to attract new renters? iii. Question: Has there been any studies or data that can help provide justification for such a massive complex? Has a 5yr, 10yr, and 20 yr study been completed showing how the apartment owner plans to support this complex in the down years? c. Continued quality of surrounding neighborhoods: The Frost/Gladstone neighborhoods are quiet, long-standing neighborhoods of owners that get along and watch out for each other, which equates to a long history of very low turnover; simply stated, when people move into Frost/Gladstone, they move in with the intention of making this their “forever home”. I previously discussed my personal story, I know my next-door neighbor (Jan) has lived at 1884 Phalen Place for over 30 years, and in fact, when I look around, we are surrounded by other neighbors with a minimum of 10+ years in their homes. When I think about adding 150 new dwelling units to our neighborhoods, I can only imagine how this peaceful area is going to be disrupted. I believe the potential renters would be good people, however, based on sheer numbers alone (150 units!), I cannot come to any other conclusion than the added volume will undoubtedly disrupt our quiet and peaceful neighborhoods. i. For comparison’s sake, I reviewed “1136/1160 Overview Map”, and there are approximately 110 single family homes within the cited “affected area” (North to South: Frost to Ripley, East to West: Adele to English) and now we have to consider this amount of people would be more than doubled in the same geographic area. I simply do not know how our little neighborhoods could be expected to support such a massive addition, these numbers have me very concerned with the long term wellbeing of the Frost/Gladstone neighborhoods. In closing, I want to emphasize that I bring these concerns to you not from a “not in my back yard” standpoint, but rather from a standpoint of being concerned for the wellbeing of our neighborhoods, including any new dwelling units for both the near term and long term. I take great pride in my Frost/Gladstone home, my neighbors take great pride in their Frost/Gladstone homes, and we simply want what is best for this peaceful, caring neighborhood both now and for generations to come. Thank you for your time and consideration. (Matt and Joy Schlager, 1872 Phalen Place North) 6. I have lived in the Gladstone area for 77 years.I have lived at 1835 Phalen Place for 53 years and also own the property across the street at 1844 Phalen Place. I am writing out of concern about the proposal for 150 unit buildings behind us. This has always been a quiet residential area with family emphasis. In past years we have been bothered by traffic racing down Phalen Place at very high speeds. Adding 150 units to this area would increase traffic and speeding in our neighborhood. Several families on our street have young children so it is a safety issue. I attended the council meeting several years ago at which the current owner of the “Boat Store” requested permission to set up his business. We were assured by the council that when the property was sold there would be single family and duplex homes built. Never did I imagine a huge apparent complex in my backyard. Council Packet Page Number 223 of 363 I1 I received a postcard notifying me of a meeting on August 10 at John Glenn School regarding a proposed building . I went to it thinking that the new building would be at Frost and English. To my shock, I was the only member of the public there other than the mayor. Never did I suspect this would be in my backyard. Neighbors had no idea since the address was not published on the postcard. These are a few of my objections: increased noise and traffic loss of our ’small town” quiet feel huge complex- visually not appropriate for our neighborhood of single family homes noise from balconies and swimming pool and dog park sound carries easily in this neighborhood even from across lake we like our small family run businesses along Frost Ave. Every neighbor I have spoken to on Phalen Place is against this project. We need to have our voices heard since we are the tax payers and long time residents of Phalen Place. (Kathryn Johnson, 1835 and 1844 Phalen Place North) 7. We first heard about this plan from our neighbor who went to the initial meeting (we were out of town). We think this is possibly the worse idea our city leaders have come up with. This area already has 3 large apt bldgs. on Frost (2 on Frost & English) & with another one coming off of East Shore Drive. This is a family oriented quiet community and I remember when they closed the marine shop and the Maplewood city council at that time assured us, we would only replace this with single family homes or possibly duplexes/side by side not a huge building with 150 apartments. This is a list of as many we can think of right now of our concerns: - dog park we may like dogs but do not wish to listen to them barking all day - there is a concern also about parking in the past we have not been allowed to park on the streets in Maplewood overnight so where in “the community” are these overflow parking spots? - Phalen place is already a very busy street what will over 150 units with very possibly 300 or more cars cause it to be? - Speeds on Phalen Pl - most of the traffic goes about an average of 40-45 mph and does not stop at stop sign just turns or goes straight through. Morning and evening “rush hour” traffic for those who do not wish to drive all the way down to English to get in the neighborhood. - There was a stop sign at Fenton a few years ago which helped somewhat but the city got rid of it with no notice to us or explanation (the rumor was a big shot in the city didn’t like having to stop there) - What about the increase of cars to Frost and English’s roundabout sounds like during rush hours am & pm it will be “traffic jams” waiting to happen - Now we wish to address the noise from the people in these apartments - adding normal living noise from 300+ people - adding entertaining noise from all of their patios and balconies - also noise of gatherings that may be held on the roof & around the pool have any of you heard the noise from people in a swimming pool? How about over 100 This could go on from possibly from May to Sep reminding everyone this pool is outside Council Packet Page Number 224 of 363 I1 We are not saying we do not welcome newcomers to our area but really that many in one fell swoop? We do not think this was thought out very well by the city or the “ones in charge”. There are many other areas in this community that are more preferable to have this apt built. Specifically at Frost & English there are 2 corners left that could include this apt and not interfere with single family homes that have been here for many years. Plus, the area that houses the former rental hall which needs to be torn down. Are you planning to fill this area with apt after apt? My question to you all is what is your purpose more tax $$$ or what? The bottom line is we do not want nor do we need this apt in Gladstone. (Pat and Barb Vaughan, 1856 Phalen Place North) Reference Information Site Description Project Area: 5 acres Existing Land Use: Office building and vacant Surrounding Land Uses North: Frost Avenue and Flicek Park East: Gladstone Savanna South: Vacant Land and Gladstone Savanna West: Single Family Homes Planning Existing Land Use: Medium Density Residential (proposed to be High Density Residential) Existing Zoning: R3 – Multiple Dwelling Attachments: 1. Comprehensive Plan Amendment Resolution 2. Public Vacations Resolution 3. Conditional Use Permit Resolution 4. Design Review Resolution 5. Overview Map 6. 2040 Future Land Use Map 7. Zoning Map 8. Applicant’s Narrative 9. Site Plan, updated on August 29, 2022 10. Landscape Plan 11. Tree Preservation Plan 12. Photometric Plan 13. Lot Combination and Public Vacations Plan 14. Building Elevations 15. Engineering Report, dated September 12, 2022 Council Packet Page Number 225 of 363 I1 16. Environmental Report, dated September 12, 2022 17. Community Design Review Board Minutes, dated September 20, 2022 18. Planning Commission Minutes, dated September 20, 2022 19. Planning Commission Minutes, dated October 18, 2022 20. City Council Minutes, dated November 14, 2022 21. Reuter Walton Presentation Given at November 14, 2022, City Council Meeting 22. Applicant’s Plans (separate attachment) Council Packet Page Number 226 of 363 I1, Attachment 1 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment reguiding the properties at 1136 and 1160 Frost Avenue East from Medium Density Residential to High Density Residential. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ari Parritz, of Reuter Walton Development, has requested approval of a comprehensive plan amendment. 1.02 The properties are located at 1136 and 1160 Frost Avenue East and are legally described as: PIN: 162922420003 and 162922420004 – Lots 1 to 13, inclusive, Block 2, Kavanagh and Dawson's Addition to Gladstone, and that portion of the vacated alley which accrued to said lots by reason of the vacation thereof, according to the recorded plat on file in the office of the Register of Deeds within and for Ramsey County, Minnesota. AND PIN: 162922420112 – Lots 1 through 20, inclusive, in Block 1, Kavanagh and Dawson's Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would add additional housing units to the Gladstone Neighborhood, creating additional demand for commercial services that the City wants to see retained, expanded and established in this neighborhood. 3.02 The City has invested nearly $17 million in public infrastructure improvements in the Gladstone Neighborhood to spur redevelopment and add additional housing units. 3.03 The request meets various amendment criteria outlined in the 2040 Comprehensive Guide Plan: 1. Enhance existing neighborhoods by encouraging residential neighborhood development and redevelopment to address gaps in the housing mix, ensuring Council Packet Page Number 227 of 363 I1, Attachment 1 the efficient use of city services and infrastructure, and strengthen neighborhood vitality. 2. Increase development densities/intensities with quality design at appropriate locations to support an increased mix of housing options, viability of neighborhood commercial nodes, and regional transit investments. 3. Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1. On September 20, 2022, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. On October 18, 2022, the planning commission continued its review and recommended that the city council deny the comprehensive plan amendment. 2. On December 12, 2022, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is ________ based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. 2. The site must be developed and maintained in substantial conformance with the following plans: a. Design and site plans, date-stamped September 2, 2022. 3. The development must further comply with all conditions outlined in City Council Resolution No. _______ for a conditional use permit _________ by the Maplewood City Council on December 12, 2022. _________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 228 of 363 I1, Attachment 2 PUBLIC VACATIONS RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ari Parritz, of Reuter Walton Development, has requested The Maplewood City Council to vacate the following unused public rights-of-way: All that part of Edward Street lying southerly of a line drawn from northeast corner of Block 2 to the northwest corner of Block 1, all within KAVANAGH AND DAWSON’S ADDITION TO GLADSTONE, Ramsey County, Minnesota, according to the recorded plat thereof, and northerly of a line drawn from the southeast corner of said Block 2 to the southwest corner of said Block 1. And, All that part of North 1/2 of Fenton Avenue lying easterly of the southerly extension of the westerly line of Block 2, KAVANAGH AND DAWSON’S ADDITION TO GLADSTONE, Ramsey County, Minnesota, according to the recorded plat thereof, and westerly of the southerly extension of the easterly line of said Block 2, And, All that part of Frank Street, formerly known as Good Avenue, lying southerly of the easterly extension of the northerly line of Block 1, KAVANAGH AND DAWSON’S ADDITION TO GLADSTONE, Ramsey County, Minnesota, according to the recorded plat thereof, and easterly of the southerly extension of said Block 1, and northerly of the southerly line of the North 1/2 of Fenton Avenue, and westerly of the east line of said KAVANAGH AND DAWSON’S ADDITION TO GLADSTONE plat. 1.02 The properties located at 1136 and 1160 Frost Avenue East are legally described as: PIN: 162922420003 and 162922420004 – Lots 1 to 13, inclusive, Block 2, Kavanagh and Dawson's Addition to Gladstone, and that portion of the vacated alley which accrued to said lots by reason of the vacation thereof, according to the recorded plat on file in the office of the Register of Deeds within and for Ramsey County, Minnesota. AND PIN: 162922420112 – Lots 1 through 20, inclusive, in Block 1, Kavanagh and Dawson's Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota. 1.03 The proposed single lot is proposed to be legally described as: Lots 1 to 10, inclusive, Block 2, Kavanagh and Dawson's Addition to Gladstone, and that portion of the vacated alley and vacated Edward Street. Council Packet Page Number 229 of 363 I1, Attachment 2 Lots 11 to 13, inclusive, Block 2, Kavanagh and Dawson's Addition to Gladstone, and that portion of the vacated alley. Lots 1 through 20, inclusive, in Block 1, Kavanagh and Dawson's Addition to Gladstone, together with the vacated alley, and that part of vacated Frank Street North and Fenton Avenue which lies east of the most westerly extent and south of the most northerly extend of said Block 1, Ramsey County, Minnesota. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the described Edward Street, Fenton Avenue and Frank Street rights-of-way. 2. The vacation is not counter to the public interest. 3. The proposed lot combination meets all of the city’s subdivision requirements. Section 4. City Review Process 4.01 The City conducted the following review when considering public vacations requests. 1. A hearing notice on said request was published in the City of Maplewood’s official newspaper and written notice was mailed to the property owners within the Kavanagh and Dawson's Addition to Gladstone, Ramsey County Plat. 2. On December 12, 2022, the City Council held a hearing on such request, at which time all persons for and against the granting of said request were heard. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following condition: 1. The city clerk is directed to prepare a notice of completion of proceedings. __________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 230 of 363 I1, Attachment 3 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ari Parritz, of Reuter Walton Development, has requested approval of a conditional use permit to permit a five-story multifamily building. 1.02 The properties are located at 1136 and 1160 Frost Avenue East and are legally described as: PIN: 162922420003 and 162922420004 – Lots 1 to 13, inclusive, Block 2, Kavanagh and Dawson's Addition to Gladstone, and that portion of the vacated alley which accrued to said lots by reason of the vacation thereof, according to the recorded plat on file in the office of the Register of Deeds within and for Ramsey County, Minnesota. AND PIN: 162922420112 – Lots 1 through 20, inclusive, in Block 1, Kavanagh and Dawson's Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota. Section 2. Standards. 2.01 City Ordinance Section 44-359 requires a Conditional Use Permit for multiple dwelling buildings that exceed a height of 35 feet. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. Council Packet Page Number 231 of 363 I1, Attachment 3 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On September 20, 2022, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. On October 18, 2022, the planning commission continued its review and recommended that the city council deny this resolution. 2. On December 12, 2022, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the approved plans, date-stamped September 2, 2022. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. A parking waiver of 56 parking spaces is approved. If a parking shortage develops, the city council may require additional parking spaces to be constructed. 5. Storage on the first-level patios shall be limited to patio furniture only. Council Packet Page Number 232 of 363 I1, Attachment 3 6. The applicant’s request to combine the three properties comprising of 1136 and 1160 Frost Avenue East meets all city subdivision requirements and is approved. The applicant shall complete the following items: a. A survey shall be submitted to staff with a legal description for a new single parcel reflecting the three properties being combined. b. Prior to the issuance of a certificate of occupancy for the new multifamily housing building, proof that Ramsey County has recorded the lot division must be submitted to city staff. c. The applicant shall provide a drainage and utility easement over the entirety of the portion of the Frank Street right-of-way proposed for vacation. 7. Metropolitan Council approval of Resolution No. _______ for a comprehensive plan amendment _________ by the Maplewood City Council on December 12, 2022. __________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 233 of 363 I1, Attachment 4 DESIGN REVIEWRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ari Parritz, of Reuter Walton Development, has requested approval of a design review for a five-story multifamily building. 1.02 The properties are located at 1136 and 1160 Frost Avenue East and are legally described as: PIN: 162922420003 and 162922420004 – Lots 1 to 13, inclusive, Block 2, Kavanagh and Dawson's Addition to Gladstone, and that portion of the vacated alley which accrued to said lots by reason of the vacation thereof, according to the recorded plat on file in the office of the Register of Deeds within and for Ramsey County, Minnesota. AND PIN: 162922420112 – Lots 1 through 20, inclusive, in Block 1, Kavanagh and Dawson's Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped September 2, 2022. Approval is subject to the applicant doing the following: Council Packet Page Number 234 of 363 I1, Attachment 4 1. Obtain a conditional use permit from the city council for this project. 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All requirements of the fire marshal and building official must be met. 4. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated September 12, 2022. 5. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated September 12, 2022. 6. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7. Rooftop vents and equipment shall be located out of view from all sides of the property. 8. Any identification or monument signs for the project must meet the requirements of the city’s sign ordinance. Identification or monument signs shall be designed to be consistent with the project’s building materials and colors. 9. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. A revised site plan with the dog park setback at least 50 feet from the south property line, the gazebo setback at least 50 feet from the west property line and the trail setback at least 50 feet from the west property line and located east of the stormwater pond. c. A revised landscape plan that enhances the vegetative break between the west side of the project and the residential properties. d. Revised floor plans showing all alcove – studio – units meeting the minimum floor area size of 580 square feet and that all units in the building have a minimum of 120 cubic feet of storage space. e. A revised photometric plan that meets city code requirements. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. Council Packet Page Number 235 of 363 I1, Attachment 4 c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12. All work shall follow the approved plans. The director of community development may approve minor changes. __________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 236 of 363 I1, Attachment 5 11361160 Frost Avenue EastOverview Map August 24, 2022 City of Maplewood Legend ! I 1586 Gffu Source: City of Maplewood, Ramsey County Council Packet Page Number 237 of 363 I1, Attachment 6 22472271!Gsptu!Bwfovf!Fbtu!Gvuvsf!Mboe!Vtf!Nbq Bvhvtu!35-!3133 Djuz!pg!Nbqmfxppe Mfhfoe ! I Gvuvsf!Mboe!Vtf!.!3151 Mpx!Efotjuz!Sftjefoujbm NfejvnEfotjuzSftjefoujbm NjyfeVtf.OfjhicpsippeIjhiEfotjuz PqfoTqbdf Qbsl 1586 Gffu Tpvsdf;!Djuz!pg!Nbqmfxppe-!Sbntfz!Dpvouz Council Packet Page Number 238 of 363 I1, Attachment 7 22472271!Gsptu!Bwfovf!Fbtu!\[pojoh!Nbq Bvhvtu!35-!3133 Djuz!pg!Nbqmfxppe Mfhfoe ! I \[pojoh Tjohmf!Exfmmjoh!)s2* Epvcmf!Exfmmjoh!)s3* Nvmujqmf!Exfmmjoh!)s4* Gbsn!)g* Pqfo!Tqbdf0Qbsl Njyfe!Vtf!)nv* 1586 Gffu Tpvsdf;!Djuz!pg!Nbqmfxppe-!Sbntfz!Dpvouz Council Packet Page Number 239 of 363 I1, Attachment 8 Council Packet Page Number 240 of 363 I1, Attachment 9 08/19/2022 220801 44433 JRK 1136 FROST AVENUE, MAPLEWOOD, MINNESOTA REG. NO. DRAWN:INITIAL ISSUE: FROST AVENUE APARTMENTS JRKJRK C300 2022 BY SOLUTION BLUE INC. ALL RIGHTS RESERVED © PRELIM 08/XX/2022 DATEDESCRIPTION MINNEAPOLIS, MN XX/XX/2019XXXX DJR ARCHITECTURE DIMENSIONAL PLAN SOLUTION BLUE PROJECT NO: COPYRIGHT REVISION HISTORY # SPECIFICATION OR REPORT WASSUPERVISION AND THAT I AM A DULYJAY RONALD KOESTER, P.E. SUMMARY DESIGNED:REVIEWED:PHASE:CERTIFICATION I HEREBY CERTIFY THAT THIS PLAN,PREPARED BY ME OR UNDER MY DIRECTLICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OFMINNESOTA.DATE: XX PAVING, SIGNAGE, AND ( IN FEET ) X/CXXX) 9L{LbD GRAPHIC SCALE DETAIL BENCHMARKS (BM) X LoD X BI twhth{95 N S Y9bh9{bh9{ ON C001 PRIOR TO THE START OF CONSTRUCTION. GRADING PLAN)TALL NOTE XXXXX)LOCATION) 1.BITUMINOUS PAVEMENT - NORMAL DUTY (SEE 2.BITUMINOUS PAVEMENT - HEAVY DUTY (SEE DETAIL X/CXXX)3.BITUMINOUS PAVEMENT - MATCH IN KIND4.CONCRETE SIDEWALK (SEE DETAIL X/CXXX)5.CONCRETE SIDEWALK - MATCH EXISTING6.CONCRETE PAVEMENT (SEE DETAIL X/CXXX)7.CONCRETE PAVEMENT - MATCH IN KIND8.CONCRETE STOOP (SEE ARCHITECTURAL PLANS)9.B-618 CONCRETE CURB AND GUTTER (SEE DETAIL X/CXXX)10.D-418 CONCRETE CURB AND GUTTER (SEE DETAIL X/CXXX)11.FLUSH CONCRETE CURB (SEE DETAIL X/CXXX)12.TRANSITION FROM FLUSH CONCRETE CURB TO 4" OR 6" CURB (SEE13.CONCRETE CURB AND GUTTER - MATCH IN KIND14.CONCRETE CURB AND GUTTER - MATCH EXISTING15.CONCRETE VALLEY GUTTER (SEE DETAIL X/CXXX)16.CURB CUT (SEE DETAIL X/CXXX)17.CURB CUT WITH RIP RAP (SEE DETAIL X/CXXX)18.TRENCH DRAIN19.ACCESSIBLE STALL STRIPING (SEE DETAIL X/CXXX)20.ACCESSIBLE RAMP (SEE DETAIL X/CXXX)21.4" HIGH VISIBILITY SOLID WHITE PAINT (SEE NOTE XXXXXXXX)22.4" POLY PREFORMED PERMANENT PAVEMENT MARKINGS (SEE23.CROSSWALK PAVEMENT MARKINGS (SEED ETAIL X/CXXX)24.X' TALL, BLACK COATED, CHAIN LINK FENCE (SEE NOTE XXXXXXXX)25.X' WIDE CANTILEVER SLIDE GATE (BLACK COATED CHAIN LINK, 6'26.RETAINING WALL27.LANDSCAPE AREA (SEE LANDSCAPE PLANS)28.RAIN GARDEN (SEE GRADING PLAN)29.CANOPY (SEE ARCHITECTURAL PLANS)30.TRASH ENCLOSURE WITH DUMPSTER (SEE ARCHITECTURAL PLANS)31.BICYCLE RACK (SEE ARCHITECTURAL PLANS)32.MONUMENT SIGN (SEE ARCHITECTURAL PLANS)33.SECURITY LIGHT (SEE ARCHITECTURAL PLANS)34.TRANSFORMER (SEE ELECTRICAL PLANS FOR SIZE AND EXACT1.CONTRACTOR SHALL REFER TO CONSTRUCTION NOTES 1 \[9D9b5 CURB & GUTTERSOIL BORINGSSIGNADA PAVEMENT MARKINGSTANDARD DUTY BITUMINOUSCONCRETE SIDEWALKCONCRETE PAVING PROPERTY LINELIMITS OF DISTURBANCEBUILDINGFENCELIGHT POLEPARKING STALL COUNTHEAVY DUTY BITUMINOUS {LDb {/I95 \[9 Λt9w ab a /5Μ ACCESSIBLE SIGN R7-8B (12" X 6") - 4 SIGN A.STOP SIGN R1-1 (30" X 30") - 1 SIGN B.HANDICAP PARKING SIGN R7-8M (12" X 18") - NO SIGNC.HANDICAP PARKING SIGN R7-8M (12" X 18") WITH VAND.KEEP RIGHT SIGN R4-7c (24" X 30") - 1 SIGN CROSSWALK POSTS SIGNAGE, REINSTALL EXISTINGLIGHTS, AND RELATEDFEATURES.RETURN EXTRA TO CITY. A ARCHITECTURAL PLANS (TYP.) - SEE TR ENTRANCE SIGNAGE EM S S TR H 5 A 3 TYP. 9 TYP. 219 TYP.TYP. ARCHITECTURAL PLANS PICKLEBALL COURT - SEE 1 TYP. X 2 E /TYP. 4 TYP. C 9 TYP. ARCHITECTURAL PLANS SWIMMING POOL - SEE X 9 D 9 26TYP. 26 TYP. TYP.TYP. 14 26 5 21 14 TYP. X E / C FEET FEET FEET 2 XXXXXX TYP. X 6 18 1 TYP. 1 21 TYP. TYP. E ) / X C ) 8 ) 4 TYP. 9 TYP. NORTH SOUTH EAST & WEST 4 TYP. SIGNAGE AND POST REINSTALL EXISTING E / C 4 TYP. 8 9 4 TYP. 14 T TYP. 21 FRONT YARD SETBACK (NORTH)30 FEETSIDE YARD SETBACK (EAST & WEST)20 FEETREAR YARD SETBACK (SOUTH)20 FEETFRONT YARD SETBACK (SIDE YARD SETBACK (REAR YARD SETBACK ( TYP. C 1 20 19 TYP. E PARKING - SEE / ARCHITECTURAL PLANS C 19 BUILDING SETBACK REQUIREMENTS:PARKING SETBACK REQUIREMENTS: PATIO AND FIRE PIT - SEE 9 9 TYP. TYP. ARCHITECTURAL PLANS 4 EDGE OF UNDERGROUND 20 TYP. 58 C S 14 4 SPACES 4 SPACES SIGNAGE AND POST REINSTALL EXISTING CO 8 PROVIDED:167 SPACESPROVIDED:83 SPACES 4 TYP. 14 TOTAL PROVIDED:250 SPACES 4 TYP. GEN XFMR 2 STALLS/UNIT * 150 UNITS300 SPACES9.5' X 20'33 SPACES9.5' X 18'130 SPACESADA9.5' X 20'28 SPACES9.5' X 18'51 SPACESADA 1.5 STALLS/UNIT * 150 UNITS225 SPACES (BY VARIANCE) FROST AVE. E. REQUIRED PARKING SPACES:PROPOSED PARKING SPACES (UNDERGROUND - SEE ARCHITECTURAL PLANS):PROPOSED PARKING SPACES (OUTSIDE): // TR T T H H GAZEBO - SEE ARCHITECTURAL PLANS DOG PARK - SEE ARCHITECTURAL PLANS FENTON AVENUE 14 0.90 AC(TO BE REMOVED)2.17 AC5 STORIES (BY VARIANCE) PHALEN PLACE S R (IMPERVIOUS AREA/4.90 AC)44.2% BUILDING HEIGHT PROPOSED:SEE ARCHITECTURAL PLANS SITE DATA ZONING: R-3B, RESIDENCE (MULTIPLE DWELLING)TOTAL HARDCOVER AREA: LOT AREA (OVERALL)213,259 SF = 4.90 ACEXISTING IMPERVIOUS AREA:PROPOSED NEW IMPERVIOUS AREA:NET IMPERVIOUS CREATED:2.17 AC MAXIMUM HARDCOVER 65% MAX.BUILDING FOOTPRINT AREA:39,044 SFBUILDING HEIGHT MAXIMUM ALLOWED:35 FEET (3 STORIES)DISTURBED AREA:4.90 AC Know what's PLOT SCALE: 1:1 PLOT DATE: 8/25/2022 10:45 AMJay FILE: C:\\USERS\\JAY\\DROPBOX\\PROJECTS\\220801 - RW FROST APT MAPLEWOOD - DJR\\WORKING FILES\\CAD\\DWG\\PLAN SHEETS\\C300 - SITE.DWGCADD USER: Council Packet Page Number 241 of 363 I1, Attachment 10 Minneapolis, MN info@plan-type.com SITE PLANNING & LANDSCAPE ARCHITECTURE PLAN-T ype 55597 JOSEPH L. SCHEFFLER 08-19-2022 J + L LOUIEXXXX ISSUE LOG PLAN FROST AVE APARTMENTS 1136 FROST AVE,MAPLEWOOD, MN L100 I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT IAM A DULY LICENSED LANDSCAPEARCHITECT UNDER THE LAWS OF THESTATE OF MINNESOTA.SIGNATURE:____________________ License #:Date:PROJECT MANAGERPROJECT NAMEPROJECT NUMBERSHEET TITLESHEET NUMBER DRAWN BY LANDSCAPE 983 688 4 88 6 | 9 8 TR EM 58 8 ЏЏЏЏЏЏЏБББББББББ ББББББ Џ Б S S ББББ А TR ББББББББББ АА H Б 6666666 H А 8888888888 АБББББББББББ 888888888 ББББББББББ ББББББББББ Б Б Б ЏББББББББ ЎЎЎЎЎЎЎЎЎБББББББББББ Б Б БББ Б В ББББ 4 ЍЍЍЍЍЍЍЍЍЍББЍББББ 6 88 Б 9 ББББББББ 3 Б HH8 В 77777777 Љ 888 9 ББББББББ 8888 8 2 H 9 Б В 8 1 Њ 9 0 8 9 Б 8 59 В 68 Ћ 8 98 8 87 8 8 Ѝ 8 7 В 8 Ќ 8 Б 8 ЍЍЍЍБББББББББББ і В 8 Ћ БЏ 8 ББЎББББББББ ͵ |В 8 Б Љ ЏЏЏЏЏЏЏЏББББББББББББ HH 8 H БАБББББББББАБ Ў 8 В ЌЍ 8 Б В В 8 Ћ 7 Б Б 5 В 8 Ћ 9 ЌБ 8 8 В ЍВБ Б Б В 6 Б Б Б 8 8 | Џ В Б ЊВБ 7 5 8 98 8 Ў ВБББ Б Б ЌБВЊБ Ѝ БВЋБ ЎВ В ЏА В Б ББ |ВВ Б ВВ Б ВБ БА Б Б ББ А ЏЏ В ББББББ Б БББББББ Џ В Ў Б А БББББББ ББББББББ Б Б ЍЍЍЍЍ БББББ | ББББ АА Б ± 3 02 БББББББ 2 . 5 .3 6 . 59 6 ± 98 5 9 5 6 8 8 5 8 C .3 8 97777777 A2 5C2 . 9 В 8 M3 88888888 6 .Б 8 9 БЏЏЏЏЏЏЏЏ 6 А 88888888 Б 8 A9 В БББББББ 8 В MC Б 6 іЉ͵ЋББББББББ Ώ C 9 8 | ЎЎ ББББ БББББББ Љ В Б Ѝ ББ Б Б В Б Џ Њ В ВБ В В Б Б | 6 А 9 В 6 8 Б 9 8 T Ћ В Б БВБ 7 88 В В В В Б Б | Ѝ 8888888888 8888 Б 77777 Б ЎЎЎЎЎЎЎЎ БББББББББББ БББББББ Ќ ВЏЏ БББББББББ Б ААААААА Б БББББББ А БББББББ БББББББ 7 8 8 А БББББББ БББББББ Ѝ В Б БББББББ | ББ ББ іЊ ͵Б Ώ В ББББ БББББББ Ў В Б 7 S 8 8 9 10 8 2 8 Љ 7777777 38 9988888888888 4 88888888888 598 ВВВВВВВ 9 688 8 9 98 ББ 8 9 8 8 8 | 88 Њ 7 Џ В ВВВВВВВ Б Б 8 88 Ћ 888 ВВВ 8888888888 88888888888 Б ЌЌЌЌЌЌЌ В 7 ББББ 9 А В 9999999 8 Б 88888888888888 ЍЍЍЍЍЍЍ 988888888888888888888888888888 8 В ББББББББ |9999 8888888 8 Ў ВВВВВВВ БВВ БББ 000000 9 8888888 ББВБ ЏЏЏ Б В Б ВВВВВВВ 999999999 ВВВВВВВБВА БББББББ ББ 8888888888 ВВВВВВВВ АААААААА 888888888888 ЏЏЏЏЏЏЏВБВЏББББББББ БББББББ ВВВВВВВВ ЏЏЏЏ АААА БББББББ ВВВВВВВВВ ЎЎЎВБВЎБББВ ЎЎЎЎ ББ ЏЏЏЏЏЏЏЏ БББББББ 111 В В 9999999 8888888 БББББ ЍЍЍ ЉББББББ ЉВВВВ 00099988 ВБББББ БББББББ 2222222299999999999999999988888888 99998 ВВВВВВВ 3 44988 | ЍЍЍБ 119999888 ВВВВВВ ББББББ ЎЎЎЎ 555 ВВ 9 222222998888 8888888 ВВ ББББ D9b ВВ ББББББ Caw 66666666 99 88888888 33998888888888 9 77777777 Б В В 8 ББ 9999999 ВВВВВ 8888888 ЎЎ 999998888 Б 44 8888 999999 ББББ ВВВВВВВВВВВ 99 ЏЏЏЏ 88888 Б 99999 555555555500 0000000000 Б ВВВВВВВ А Б 88888888899999999 В Б 999999999999000000000 1 66 Б ВВВВВВВ Б 9999 |0 2222222 8888 ВВВВВВВВ 9 Б ВЉЉЉЉЉЉЉЉЉ 7 В Љ 0000000999 3333333 ВВВВВВВВ 8 Љ 9 ВЊЊЊЊЊЊЊЊ Љ 8 Љ В FENTON AVENUE В 0000000009999 4 ЉЉЉЉЉЉЉ ВЋЋЋЋЋЋЋ 8 9 В 9 БЉЉЉ 009 ЌЌЌЌЌЌЌ 555555555 В 9 8 Љ Б 0 БВЊЍЍЍЍЍЍВЉЍВЉ 0 9 8 В Љ 9999999 Ћ 00000 ЎЉЉЉЉЉЉВЉЎВ 66 9 0 1 В Љ Ќ ЏЉЉВВВВВВВВВ Б 9 В ВВЉ 77777770000 0 Ѝ 9999999 2 ААААААВЉАВВВВВВ ЎЉВ 9 0 3 ЉБЉЉЉЉЉВЉБ 88888888 00000000 99 FROST AVE. E. 8 ЏЉВ 409 ЉВ Љ 99 //////////// 8 9// // | 8 ВЉЉ TR T T H H 0 0 | 9 1 0 9 В В | Б 2 0 В 9 В 5'H x 5'W5'H x 4'W Б Љ Љ 3 В 0 Њ 9 9 Љ POT6'H x 6'WPOT6'H x 4'WPOT5'H x 6'WPOTPOTPOT3'H x 4'WPOT2'H x 8'WPOT4'H x 3'WPOT1.5'H x 2'WPOT1.5'H x 2'WPOT2.5'H x 2.5'W 9 В 8 Ќ Љ | В GRADE4" DEPTH MULCHSCARIFY & SPREADOVER-EXCAVATE 6"SUBGRADE #5 CONT.POT20'H x 10'W#2 CONT.#2 CONT.#2 CONT.#3 CONT.#2 CONT.#2 CONT.#2 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.POT4'H x 3'W#1 CONT.POT4'H x 2.5'W#1 CONT.POT3'H x 3'WREMOVE DEAD &BROKEN BRANCHESEXCAVATE ROOT FLARE,PLACE AT FINISHFINISH GRADEROOT MASS | PHALEN PLACE 3 20 1 09 0 S 09 9 0 9 | APPROVED ALTERNATE). MN STATE SEED MIX 34-262 WET PRAIRIE (OR APPROVEDEQUAL).MN STATE SEED MIX 35-221 - DRY PRAIRIE GENERAL (OR 0 0 9 COMPACT AMERICAN VIBURNUMAMBER JUBILEE NINEBARKPhysocarpus opulifolius 'Jefam'Juniperus chinensis 'Maneyi'Hydrangea paniculata 'Jane'ARCTIC FIRE DOGWOODTAUNTON YEWGRO-LOW FRAGRANT SUMACRhus aromatica 'Gro-Low'Salvia yangiiAUTUMN FIRESedum x 'Autumn Fire'Hemerocallis 'Ruby Stella'WALKER'S LOW CATMINTNepeta faassenii 'Walkers Low'Panicum virgatum 'Northwind'Sporobolus heterolepis NANNYBERRY VIBURNUMViburnum lentagoViburnum trilobum 'Bailey Compact'MANEY JUNIPERLITTLE LIME HYDRANGEACornus stolonifera 'Farrow'Taxus x media 'Tauntonii'RUSSIAN SAGERUBY STELLA DAYLILYKARL FORESTER FEATHER REED GRASSCalamagrotis x acutiflora 'Karl Forester'NORTHWIND SWITCH GRASSPRAIRIE DROPSEED 846424860809581 23121181052226119 NO SUMMER SEEDING ALLOWED.PROVIDE EROSION CONTROL BLANKET ON ALL SIDE SLOPES -- SY-- SY SPRING SEEDING TO BE BETWEEN MARCH 15TH - MAY 15TH.FALL SEEDING TO BE BETWEEN AUGUST 15TH - OCTOBER 15TH. SHRUBSNVCVAJMJLLAFTYGLPERENNIALSRSSERDWLORNAMENTAL GRASSESKFNSPD SOD - --- SYEDGING - --- LFMULCH - --- CY 15'H x 4'W B&B20'H x 20'WB&B50'H x 30'WB&B40'H x 30'WB&B30'H x 15'WB&B25'H x 10'WB&B10'H x 6'WB&B 2.5" CAL.B&B60'H x 45'W2.5" CAL.B&B50'H x 50'W2.5" CAL.B&B50'H x 35'W2.5" CAL.B&B50'H x 30'W2.5" CAL.B&B50'H x 25'W2" CAL.B&B40'H x 20'W2" CAL.1.5" CAL.B&B30'H x 8'W6' HT6' HT6' HT6' HT36" HT4' HT STAKE & GUY AS NEEDEDWRAP TREE, FALLINSTALLATION ONLYGRADE4" DEPTH MULCH, DOOF TRUNKCUT & REMOVE ALLTWINE, BURLAP & WIRESUBGRADE PROTECT MAIN LEADER,REMOVE DEAD &BROKEN BRANCHESEXCAVATE ROOT FLARE,PLACE AT FINISHNOT PLACE WITHIN 2"FINISH GRADEBASKET, PLACE ONUNDISTURBED SOIL WASHED RIVER ROCK INSTALLED TO 3" DEPTH WITH Acer rubrum 'Northwood'Abies concolorJuniperus chinensis 'Spartan' EXCLAMATION! SYCAMOREPlatanus x acerifolia 'Morton Circle'COMMON HACKBERRYCeltis occidentalisNORTHWOOD MAPLESKYLINE HONEYLOCUSTGleditsia tricanthos var. inermis 'Skycole'BOULEVARD LINDENTilia americana 'Boulevard'QUAKING ASPENPopulus temuloidesNORTHERN REDBUDCercis canadensisDAKOTA PINNACLE BIRCHBetula platyphylla 'Fargo'NORWAY PINEPinus resinosaSCOTCH PINEPinus sylvestrisCONCOLOR FIRLIMBER NORTHERN BLUE PINEPinus flexillis 'Northern Blue'MUGO TANNENBAUMPinus mugo 'Tannenbaum'SPARTAN JUNIPER 119566124211491413624 NO WEED FABRIC BARRIER BENEATH ORGANIC MULCHES.NO EDGING AROUND TREES OUTSIDE OF SHRUB BEDS.COORDINATE INSTALLATION OF ALL PVC SLEEVES UNDER DRIVE AREAS WITH GENERALCONTRACTOR. SYCHSLQAORNAMENTAL TREESSPCFSJ LANDSCAPE PLANT LEGEND DECIDUOUS TREESNMBLNRDBEVERGREEN TREESNPLPMT OBTAIN ALL NECESSARY PERMITS FOR PLANTING IN ALL R.O.W. AND VERIFY ALL UTILITIES WHICHCOMPLETE WORK PER OWNERS CONSTRUCTION SCHEDULE AND COORDINATE WORK WITH OTHERSON SITE.ALL PLANT MATERIALS TO BE GUARANTEED ONE (1) FULL YEAR FROM THE COMPLETION ANDACCEPTANCE BY OWNER, WITH ONE TIME REPLACEMENT AT APPROPRIATE TIMEWEEDS.VERIFY TOPSOIL DEPTH AND NOTIFY OWNER OF ANY DEFICIENCY.SOD TO BE A KENTUCKY BLUEGRASS SEED VARIETY. NO GUARANTEE ON SOD EXCEPT SOD THAT ISWHERE EXISTING HARDSCAPE AREAS ARE TO BE REPLACED WITH LANDSCAPING, PROVISIONSSHOULD BE TAKEN TO COORDINATE EXCAVATION OF SUBSOIL TO A DEPTH OF 6" WITH GRADINGCONTRACTOR. REPLACE WITH COMPACTED TOPSOIL. ALL AREAS TO BE LANDSCAPED AND SODDEDSHALL BE GRADED SMOOTH AND EVEN.SOD ALL AREAS WHICH ARE DISTURBED BY CONSTRUCTION INCLUDING ALL R.O.W. AND ADJACENTSEEDED AREAS SHALL BE HYDROMULCH OR DISCED STRAW DEPENDING ON SEED TYPE.INSTALL BLACK VINYL EDGING AROUND ALL PLANTING BEDS AS SHOWN ON PLAN.APPROVED WEED FABRIC BARRIER.INSTALL IRRIGATION SYSTEM PER IRRIGATION PLAN. IRRIGATION DESIGN SHOULD ENCOMPASSALL LANDSCAPE AREAS WITH SOD AND PLANTINGS. R.O.W. TO BE IRRIGATED FROM SPRINKLERCLEAN ALL PAVEMENT AREAS AFTER ALL LANDSCAPE INSTALLATION IS COMPLETE AND ACCEPTED BYOWNER, DAILY CLEANING TO BE COMPLETED IF REQUIRED BY THE MUNICIPALITY.ONE (1) OVERSTORY TREE PER PARKING LOT ISLAND MAY EFFECT THEIR WORK.REPLACEMENT TOPSOIL (WHEN REQUIRED) SHOULD BE CLEAN, FREE OF DEBRIS, ROCKS ANDNOT ACCEPTABLE AT TIME OF COMPLETION. STAKE SOD ON SLOPES 3:1 AND GREATER.PROPERTIES.PROVIDE BLANKET ON ALL SEEDED AREAS THAT ARE SLOPED. MULCH APPLICATION FOR ALL OTHERMULCH TO BE FINELY SHREDDED, UNDYED, HARDWOOD ORGANIC MULCH INSTALLED TO 4" DEPTH.ROCK MULCH SHALL BE 1-1/2" DIAMETER HEADS LOCATED WITHIN PROPERTY BOUNDARY. MINIMIZE OVER SPRAY.BUILDING PERIMETER LANDSCAPINGBOULEVARD TREES AT REGULAR INTERVALSBETWEEN SIDEWALK AND ROAD (MIN. WIDTH 5') NOTES:LANDSCAPE REQUIREMENTS Council Packet Page Number 242 of 363 I1, Attachment 11 Minneapolis, MN info@plan-type.com SITE PLANNING & LANDSCAPE ARCHITECTURE PLAN-T ype 666:8 KPTFQI!M/!TDIFGGMFS 19.2:.3133 K!,!M MPVJFYYYY TREE PLAN JTTVF!MPH GSPTU!BWF BQBSUNFOUT 2247!GSPTU!BWF-NBQMFXPPE-!NO L300 J!IFSFCZ!DFSUJGZ!UIBU!UIJT!QMBO-TQFDJGJDBUJPO-!PS!SFQPSU!XBTQSFQBSFE!CZ!NF!PS!VOEFS!NZEJSFDU!TVQFSWJTJPO!BOE!UIBU!JBN!B!EVMZ!MJDFOTFE!MBOETDBQFBSDIJUFDU!VOEFS!UIF!MBXT!PG!UIFTUBUF!PG!NJOOFTPUB/TJHOBU VSF;```````````````````` Mjdfotf!$;Ebuf;QSPKFDU!NBOBHFSQSPKFDU!OBNFQSPKFDU!OVNCFSTIFFU!UJUMF PRESERVATION TIFFU!OVNCFS ESBXO!CZ | TR EM 58 8 ЏБ Б Џ Б S S Б А TR БББ А H Б H А АББ Б Б Б Б Б ЏББ ЎББ Б Б Б Б В Б ББЍ Б 79.493 W"04'71°00N 1.393 Б Б)P(4 HH В Љ Б Б В Њ 0 9 Б 5 В Ћ 8 9 8 Ѝ В Ќ БЍББ і В Ћ БЏ ББЎ ͵ |В Б Љ ЏББ ББА Ў В ЌЍ Б В В Ћ Б Б 5 В Ћ 9 ЌБ 8 В ЍВБ Б Б В Б Б Б | Џ В Б ЊВБ 5 9 8 Ў ВБББ Б Б ЌБВЊБ Ѝ БВЋБ ЎВ В ЏА В Б ББ |ВВ Б ВВ Б ВБ БА Б Б 8 Б 8 . 5 А 9 Џ 0 В .Б 5 Б Б 02 Џ 6 В Ў Б 2 А E Б "Б Б Б 8 W 5 Ѝ' " Б |1 3 Б 3 5 ' ° А 2 9 Б ± 3 3 02 8 Б 2 . 5° .3 6 . 59 6 N ± 9 98 5 9 5 8 5 8 C .8 3 9 A2 5C2 . 9 В 8 M3 6 S.Б 8 9 БЏ 6 А Б 8 A9 В Б 8 В MC Б іЉ͵ЋББ Ώ C | Ў Б Б Љ В Б Ѝ Б Б Б В Б Џ Њ В ВБ В В Б Б | А В Б T Ћ В Б БВБ В В В В Б Б | Ѝ Б Б Ў Б Б Ќ ВЏ ББ Б А Б Б А Б Б А 00N Б 30.593 W"21'91° (51.393 )P Б Ѝ В Б Б | Б Б іЊ ͵Б Ώ В Б Б Ў В Б S 0 Љ 9 5 В 8 9 Б 8 | Њ Џ В В Б )P(01.3931°00N 50.593 W"21'9 Б Ћ В Б Ќ В Б А В Б Ѝ В Б | Ў В БВВ Б 0 9 8 БВБ Џ Б В Б В БВА 4 Б Б В 9 А БВЏ . Б В Џ А Б 9 В БВЎВ Ў Б Џ 2 Б В В 1 Б Ѝ ЉБ ЉВ 098 ВБ Б E В" | ЍБ 8 В 5 Б' Ў 1 5 В 9 8 В 3 Б D9b В Б° Caw 9 8 Б В В Б В Ў N Б Б ВВ Џ 8 Б 99 50 0 Б В А Б В Б Б В Б | В Б ВЉ В Љ В Љ ВЊ Љ Љ В В Љ ВЋ 5 В БЉ 09 0 Ќ 5 . В 9 Љ Б 0 БВЊВЉЍ 0 0 В Љ Ћ ВЉЎ 6 В Љ Ќ ЏЉВ 2 БВ ВВЉ Ѝ ВЉА ЎЉВ ВЉБ FROST AVE. E. W ЏЉВ " ЉВ Љ 3 //// // // | 5 ' ВЉЉ 2 3 TR 972 W"85'91°00N 26. ° 9 T 8 T H S H 0 0 | 9 0 0 . 0 3 FENTON AVENUE 1 E " В 0 В 1 | ' Б 9 3 ° В 9 В 8 Б Љ N Љ В Њ Љ В Ќ Љ | В 1.31111 W"54'02°00N )P( 022.5 | PHALEN PLACE S 0 0 9 | CAL. INCHES REMOVED23" CAL.12" CAL.0" CAL.0" CAL.0" CAL.12" CAL.13" CAL.11" CAL.13" CAL.15" CAL.13" CAL.18" CAL.14" CAL.19" CAL.0" CAL.0" CAL.0" CAL.0" CAL.0" CAL.0" CAL.0" CAL.0" CAL. 0 0 9 STATUSREMOVEREMOVEREMOVE0" CAL.REMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVEREMOVAL TOTAL:163" CAL. NOTEREPLACEMENT DUE TO BEING INVASIVE*** ***ALL TREES ONSITE TO BE REMOVED******SIBERIAN ELMS WERE NOT COUNTED TOWARDS CATAGORYSIGNIFICANTINSIGNIFICANTINSIGNIFICANTINSIGNIFICANTINSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTSIGNIFICANTINSIGNIFICANTINSIGNIFICANTINS IGNIFICANTINSIGNIFICANTINSIGNIFICANTINSIGNIFICANTINSIGNIFICANTINSIGNIFICANT SIZE23" CAL.SIGNIFICANT23" CAL. 12" CAL.16" CAL.14" CAL.15" CAL.16" CAL.12" CAL.13" CAL.11" CAL.13" CAL.15" CAL.13" CAL.18" CAL.14" CAL.19" CAL.16" CAL.12" CAL.13" CAL.13" CAL.13" CAL.12" CAL.12" CAL. MEANS A HEALTHY TREE MEASURING A MEANS A TREE OF ANY SPECIES THAT IS 28 SPECIESPicea pungensRobinia pseudoacaciaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaWHITE SPRUCEPicea glaucaWHITE SPRUCEPicea glaucaWHITE SPRUCEPicea glaucaWHITE SPRUCEPicea glaucaPicea pungensWHITE SPRUCEPicea glaucaWHITE SPRUCEPicea glaucaWHITE SPRUCEPicea glaucaWHITE SPRUCEPicea glaucaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumilaSIBERIAN ELMUlmus pumila BLUE SPRUCEBLACK LOCUSTBLUE SPRUCE AND SPECIMEN TREES)TREES) RESULT OF THE LAND ALTERATION (INCLUDES SIGNIFICANTON THE PROPERTY (INCLUDES SIGNIFICANT AND SPECIMEN T01T02T03T04T05T06T07T08T09T10T11T12T13T14T15T16T17T18T19T20T21T22T23 EXISTING TREE LEGEND ID# SIGNIFICANT TREESPECIMEN TREE TREES, 12 INCHES IN DIAMETER FOR SOFTWOOD DECIDUOUSTREES, AND SPECIMEN TREE. BUCKTHORN OR OTHER NOXIOUSWOODY PLANTS OR TREES AS DETERMINED BY THE EEDDAT ANY DIAMETER.INCHES IN DIAMETER OR GREATER, EXCEPT INVASIVE SPECIES.SPECIMEN TREES MUST HAVE A LIFE EXPECTANCY OF GREATERTHAN TEN YEARS, HAVE A RELATIVELY SOUND AND SOLID TRUNKWITH NO EXTENSIVE DECAY OR HOLLOW, AND HAVE NO MAJORINSECTS, PATHOLOGICAL PROBLEM, OR DEFECTS. SPECIMENTREES ARE VALUED FOR THEIR SIZE AND THEIR LEGACY.TREE REMOVAL CALCULATIONSIF 20 PERCENT OR MORE TOTAL SIGNIFICANT AND SPECIMENTREE DIAMETER INCHES ARE REMOVED, APPLICANT SHALLUSING THE TREE MITIGATION/REPLACEMENT SCHEDULE INACCORDANCE WITH THE FOLLOWING FORMULAS:A = TOTAL DIAMETER INCHES OF SIGNIFICANT TREES LOST AS AC = TREE REPLACEMENT CONSTANT (1.5)TOTAL REMOVED TREES (DIAMETER) = 163"TOTAL REPLACEMENT TREES REQUIRED = 196"TOTAL REPLACEMENT TREES PROVIDED = 253.5" DEFINITIONSMINIMUM OF SIX INCHES IN DIAMETER FOR HARDWOODDECIDUOUS TREES, EIGHT INCHES IN DIAMETER FOR CONIFERDIRECTOR ARE NOT CONSIDERED A SIGNIFICANT TREE SPECIESMITIGATE ALL SIGNIFICANT AND SPECIMEN DIAMETER INCHESB = TOTAL DIAMETER INCHES OF SIGNIFICANT TREES SITUATEDD = TOTAL DIAMETER INCHES OF SPECIMEN TREES SAVED *E = REPLACEMENT TREES (NUMBER OF CALIPER INCHES)\[((A/B -0.2) X C) X A\] - \[D/2\] = E\[((163/163 -0.2) X 1.5) X 163\] - \[0/2\] = 196" Council Packet Page Number 243 of 363 I1, Attachment 12 Council Packet Page Number 244 of 363 I1, Attachment 13 and the title or use of the land Coordinate System.as provided by the Clientshown hereon for easements, rights of wayor restrictions of record which may affect building tiesNCS-1055437-MPLS NCS-1077071-MPLSBuilding with amenities Abstract Property Commitment Number: NCS-1055437-MPLS:said lots by reason of the vacation thereof,according to the recorded plat on file in theoffice of the Register of Deeds within and forCommitment Number: NCS-1077071-MPLS:Gladstone, together with the vacated alley insaid Block 1, Ramsey County, Minnesota.Survey Notes4.Do not reconstruct property lines from DESCRIPTION OF EXISTING PROPERTYportion of the vacated alley which accrued to2.This survey is based on the legal description3.This Surveyor has not abstracted the land5.Proposed parcel to be a contiguous join of6.Proposed use of parcel to be an Apartment Lots 1 to 13, inclusive, Block 2, Kavanagh andDawson's Addition to Gladstone, and thatRamsey County, Minnesota. Abstract PropertyLots 1 through 20, inclusive, in Block 1,Kavanagh and Dawson's Addition to 1.Bearings are based on the Ramsey County Exhibit Lot Division Addition to Gladstone, together with the vacated alley, and that to Gladstone, and that portion of the vacated alley and vacatedto Gladstone, and that portion of the vacated alleyeast of the most westerly extent and south of the most northerlyextend of said Block 1, Ramsey County, Minnesota. part of vacated Frank Street North and Fenton Avenue which lies Proposed Legal DescriptionsLots 1 to 10, inclusive, Block 2, Kavanagh and Dawson's AdditionEdward StreetLots 11 to 13, inclusive, Block 2, Kavanagh and Dawson's AdditionLots 1 through 20, inclusive, in Block 1, Kavanagh and Dawson's Council Packet Page Number 245 of 363 I1, Attachment 14 Council Packet Page Number 246 of 363 I1, Attachment 14 Council Packet Page Number 247 of 363 I1, Attachment 14 Council Packet Page Number 248 of 363 I1, Attachment 14 Council Packet Page Number 249 of 363 I1, Attachment 15 Fohjoffsjoh!Qmbo!Sfwjfx QSPKFDU;!!!Gsptu!Bwfovf!Bqbsunfout !!!224702271!Gsptu!Bwfovf!Fbtu QSPKFDU!OP;!33.36 DPNNFOUT!CZ;!Kpo!Kbsptdi-!Q/F/!!Bttjtubou!DjuzFohjoffs!! EBUF;!!!:.23.3133 QMBO!TFU;!!Djwjm!qmbot!ebufe!Bvhvtu!3133 !!!!!!!!!!!! SFQPSUT;!!Opof Uif!bqqmjdbou!jt!tffljoh!djuz!bqqspwbm!up!efwfmpq!b!ofx!gjwf.tupsz-!261.vojunvmuj.gbnjmz!ipvtjoh! cvjmejoh!boe!bttpdjbufe!tjuf!bnfojujft!bu!224702271!Gsptu!Bwfovf/!Uif!bqqmjdbou!jt!sfrvftujoh!b! sfwjfxpg!uif!dvssfou!eftjho/ !! Uifbnpvou!pg!ejtuvscbodf!po!uijt!tjuf!jt!hsfbufs!uibo!¾bdsf/!Bt!tvdi-uif!bqqmjdboujt!sfrvjsfe up!nffu!uif!Djuzt!tupsnxbufs!rvbmjuz-!sbuf!dpouspm-!boe!puifs!tupsnxbufs!nbobhfnfou sfrvjsfnfout/Uif!bqqmjdbou!jt!qspqptjoh!up!nffu!uiftf!sfrvjsfnfout!wjb!uif!vtf!pg!gjmusbujpo! cbtjot/!! Uijt!sfwjfx!epft!opu!dpotujuvuf!b!gjobm!sfwjfx!pg!uif!qmbot-!bt!uif!bqqmjdbou!xjmm!offe!up!tvcnju! dpotusvdujpo!epdvnfoutboe!dbmdvmbujpotgps!gjobm!sfwjfx/Uifgpmmpxjoh!bsf!fohjoffsjohsfwjfx! dpnnfout!po!uif!eftjho!boe!bdu!bt!dpoejujpot!qsjps!up!jttvjoh!qfsnjut/! Esbjobhf!boe!Tupsnxbufs!Nbobhfnfou 2*B!mbshf!qpsujpo!pg!uif!qbsljoh!mpu!boe!fousbodf!esjwf!bsf!tmpqfe!upxbset!uif!wjdjojuz!pg!uif! voefshspvoe!qbsljoh!hbsbhf!fousbodf/!Uif!hsbejohqmbo!tibmm!cf!npejgjfe!up!fotvsf! pwfsgmpx!gspn!uiftf!bsfbt!jt!opu!spvufe!joup!uif!qbsljoh!hbsbhf!fousbodf!bsfb/!Bo! fnfshfodz!pwfsgmpx!tibmm!cf!qspwjefe!jo!uijt!bsfb-!bu!mfbtu!2.gppu!cfmpx!uif!ijhiqpjou! cfuxffo!uif!hbsbhf!fousz!esjwf!boe!uif!qbsljoh!mpu/!Uif!bqqmjdbou!tibmm!xpsl!xjui!uif! Djuz!po!uif!joufou!pg!uijt!sfrvjsfnfou/ 3*B!tupsnxbufs!nbobhfnfou!qmbo!tibmm!cf!tvcnjuufe-!jodmvejoh!izesbvmjd!dbmdvmbujpot-!up! efqjdu!ipx!uif!qspkfdu!jt!nffujoh!uif!Djuz!boe!Xbufstife!Ejtusjdut!tupsnxbufs nbobhfnfou!tuboebset/ 4*Uif!qspkfdu!tibmm!cf!tvcnjuufe!up!uif!Sbntfz.Xbtijohupo!Nfusp!Xbufstife!Ejtusjdu! )SXNXE*!gps!sfwjfx/!Bmm!dpoejujpot!pg!SXNXE!tibmm!cf!nfu/ Council Packet Page Number 250 of 363 I1, Attachment 15 5*B!kpjou!tupsn!xbufs!nbjoufobodf!bhsffnfou!tibmm!cf!qsfqbsfe!boe!tjhofe!cz!uif!pxofs! gps!uif!qspqptfe!gjmusbujpo!cbtjo-!jogjmusbujpo!cbtjot-qsfusfbunfou!efwjdft-boe! voefshspvoe!efufoujpo!tztufn/!Uif!Pxofs!tibmm!tvcnju!b!tjhofedpqz!pg!uif!kpjou!tupsn. xbufs!nbjoufobodf!bhsffnfouxjui!uif!SXNXEup!uif!Djuz/! 6*Uif!mpxftu!gmpps!fmfwbujpo!)MGF*!pg!uifqspqptfe!cvjmejoh!tibmm!cf!tfu!bu!mfbtu!3.gffu! bcpwf!uif!211.zfbs!ijhi!xbufs!fmfwbujpo!pg!uif!qspqptfe!gjmusbujpo!cbtjot/!Mjlfxjtf-!uif! MGF!tibmm!cf!tfu!bu!mfbtu!2.gppu!bcpwf!uif!eftjhobufe!fnfshfodz!pwfsgmpx!fmfwbujpo/!! 7*Bofnfshfodz!pwfsgmpx!gpsuif!gjmusbujpo!cbtjottibmm!cf!jefoujgjfe!po!uif!qmbot/Uijt! pwfsgmpx!tibmm!cf!qspqfsmz!tubcjmj{fe!up!qsfwfou!fsptjpo!evsjoh!bo!pwfsgmpx!fwfou/ 8*Qsf.usfbunfou!pg!tupsnxbufs!cfgpsf!ejtdibshf!joup!gjmusbujpo!cbtjot!jt!sfrvjsfe/!B njojnvn!4.gppu!effq!tvnq!pstjnjmbs!qsf.usfbunfou!tibmm!cf!jotubmmfe!po!NI.2!boe! DCNI.2!up!qspwjef!qsf.usfbunfou!boe!tfejnfou!sfnpwbm!vqtusfbn!pg!uif!qspqptfe! gjmusbujpo!cbtjot/! Hsbejoh!boe!Fsptjpo!Dpouspm 9*Bmm!tmpqfttibmm!cf!4I;2W!ps!gmbuufs/! :*Jomfu!qspufdujpo!efwjdft!tibmm!cf!jotubmmfe!po!bmm!fyjtujoh!boe!qspqptfepotjuf!tupsn! tfxfsvoujm!bmm!fyqptfe!tpjmt!potjuf!bsf!tubcjmj{fe/Uijt!jodmveft!tupsn!tfxfs!po!bekbdfou! tusffut!uibu!dpvme!qpufoujbmmz!sfdfjwf!dpotusvdujpo!sfmbufe!tfejnfoups!efcsjt/! 21*B!epvcmf!spx!pg!ifbwz.evuz!tjmu!gfodjoh!jt!sfrvjsfe!mpoh!uif!tpvui.fbtufso!boe!fbtufso! qspqfsuz!mjof!up!qsfwfou!tfejnfou!gspn!mfbwjoh!uif!tjuf!joup!uif!bekbdfou!Hmbetupof! Tbwboob!jogjmusbujpo!cbtjot/! 22*Bekbdfou!tusffutboe!qbsljoh!bsfbttibmm!cf!txfqu!bt!offefe!up!lffq!uif!qbwfnfou dmfbs!pg!tfejnfou!boe!dpotusvdujpo!efcsjt/ 23*Bmm!qfeftusjbo!gbdjmjujft!tibmm!cf!BEB!dpnqmjbou/!! 24*Uif!upubm!hsbejoh!wpmvnf!)dvu0gjmm*!tibmm!cf!opufe!po!uif!qmbot/ 25*B!dpqz!pg!uif!qspkfdu!TXQQQ!boe!OEQFT!Qfsnju!tibmm!cf!tvcnjuufe!qsjps!up!uif! jttvbodf!pg!b!hsbejoh!qfsnju/! Tbojubsz!Tfxfs!boe!Xbufs!Tfswjdf 26*Uif!bqqmjdbou!tibmm!cf!sftqpotjcmf!gps!qbzjoh!boz!TBD-!XBD-!ps!QBD!dibshft!sfmbufe!up! uif!jnqspwfnfout!qspqptfe!xjui!uijt!qspkfdu/B!TBD!efufsnjobujpo!jt!sfrvjsfe/ Council Packet Page Number 251 of 363 I1, Attachment 15 27*!Bmmnpejgjdbujpot!up!uif!xbufs!tztufn!tibmm!cf!sfwjfxfe!cz!Tbjou!Qbvm!sfhjpobm!Xbufs! Tfswjdft/!Bmm!sfrvjsfnfout!pg!TQSXT!tibmm!cf!nfu/ 28*Bmm!ofx!tbojubsz!tfxfs!tfswjdf!qjqjoh!tibmm!cf!tdifevmf!51!QWD!ps!TES46/ Puifs 29*Uif!fyjtujoh!qbwfs!dspttxbml!po!Gsptu!Bwfovf-!qspqptfe!gps!sfmpdbujpo!bt!b!qbsu!pg!uijt! qspkfdu-!jodmveft!b!tjhojgjdbou!tusvduvsf!cfofbui!uif!tvsgbdf/!Uijt!dpotjtut!pg!b!dpodsfuf! uspvhi-!esbjobhf!qpsut-!hfpufyujmf!gbcsjd-!boe!b!gsff.esbjojoh!tboe!cfeejoh!nbufsjbm!gps! uif!qbwfst!up!tju!po/!Uijt!tusvduvsf!tibmm!cf!sftupsfe!up!jut!psjhjobm!dpotusvdujpo!jo!uif! qspqptfe!mpdbujpo/!Uif!Djuz!xjmm!qspwjef!sfdpse!esbxjoht!up!bje!jo!uif!sfdpotusvdujpo!pg! uijt!jufn/ 2:*Uif!foibodfe!dspttxbml!tjhot!tibmm!cf!sfjotubmmfe!jo!uifmpdbujpo!pg!uif!qspqptfe!qbwfs! dspttjoh!mpdbujpo/ 31*Uif!sfqmbdfnfou!pg!uif!qbwfs!dsptt.xbml!xjmm!sfrvjsf!b!efupvs!pg!Gsptu!Bwfovf/!Uif! bqqmjdbou!tibmm!qspwjef!b!efupvs!qmbo!gps!bmm!xpsl!xjuijo!Gsptu!Bwfovf/!Uijt!xpsl!tibmm!cf! dppsejobufe!up!njojnj{f!uif!mfohui!pg!uif!sfrvjsfe!efupvs/ 32*Bmm!xpsl!xjuijo!Gsptu!Bwfovf!sjhiu.pg.xbz!tibmm!cf!sftupsfe!qfs!uif!Djuzt!sjhiu.pg.xbz! psejobodf/!Vojrvf!gfbuvsft!mjlf!qbwfs!fehfst!boe!qmboujoht!xjuijo!uif!npejgjfe!nfejbo! bsfbt!tibmm!cf!sftupsfe!jo!mjlf.ljoe/Qbwfnfou!sfqmbdfnfou!tibmm!cf!gvmm!mbof!xjeui/! Tnbmmfs!qbudift!pg!uif!qbwfnfou!bsf!opu!bmmpxfe/ 33*Uif!fyjtujoh!tjefxbml!bmpoh!Gsptu!Bwfovf!tibmm!cf!qspufdufe!uispvhipvu!dpotusvdujpo/! Ebnbhfe!qpsujpot!pg!uif!tjefxbml!tibmm!cf!sfqmbdfe!xjui!uif!tbnf!nbufsjbmt!boe!bu!uif! tbnf!uijdlofttft!bt!bsf!fyjtujoh/ 34*Uif!bqqmjdbou!tibmm!qspwjef!b!tjefxbml!fbtfnfou!bmpoh!Gsptu!Bwfovf!gps!uiptf!qpsujpot! pg!uif!tjefxbml!mzjoh!pvutjef!pg!uif!qvcmjd!sjhiu.pg.xbz/ 35*Uif!bqqmjdbou!tibmm!qspwjef!b!esbjobhf!boe!vujmjuz!fbtfnfou!pwfs!uif!foujsfuz!pg!uif! qpsujpo!pg!uif!Gsbol!Tusffu!sjhiu.pg.xbz!qspqptfe!gps!wbdbujpo/ 36*Uif!bqqmjdbou!tibmm!qspwjef!b!tfmg.sfofxjoh!mfuufs!pg!dsfeju!ps!dbti!ftdspx!jo!uif!bnpvou! pg!236&!pg!uif!qspqptfe!tjuf!jnqspwfnfoutjodmvejoh!fbsuixpsl-!hsbejoh-!fsptjpo! dpouspm-!tjuf!wfhfubujpo!ftubcmjtinfou)tpe-!tffe-!fud/*-!bhhsfhbuf!cbtf-!boe!qbwjoh/ Qvcmjd!Xpslt!Qfsnjut Uif!gpmmpxjoh!qfsnjut!bsf!sfrvjsfe!cz!uif!Nbqmfxppe!Qvcmjd!Xpslt!Efqbsunfou!gps!uijt!qspkfdu/! Uif!bqqmjdbou!tipvme!wfsjgz!uif!offe!gps!puifs!Djuz!qfsnjut!xjui!uif!Cvjmejoh!Efqbsunfou/ Council Packet Page Number 252 of 363 I1, Attachment 15 37*Sjhiu.pg.xbz!qfsnju 38*Hsbejoh!boe!fsptjpo!dpouspm!qfsnju 39*Tupsn!Tfxfs!Qfsnju 3:*Tbojubsz!Tfxfs!Qfsnju .!FOE!DPNNFOUT!.! Council Packet Page Number 253 of 363 I1, Attachment 16 Fowjsponfoubm!Sfwjfx Qspkfdu;!!!!!Gsptu!Bwfovf!Bqbsunfout!! Ebufpg!Qmbot;!!Bvhvtu!2:-!3133 Ebuf!pg!Sfwjfx;!!!!Tfqufncfs!23-!3133 Mpdbujpo;!!2247!Gsptu!Bwfovf!! Sfwjfxfst;!!!Tiboo!Gjoxbmm-!Fowjsponfoubm!Qmboofs )762*!35:.3415-tiboo/gjoxbmmAdj/nbqmfxppe/no/vt Cbdlhspvoe; Sfvufs!Xbmupo!Efwfmpqnfou!jt!qspqptjoh!b!ofx!gjwf.tupsz-!261.voju!nbslfu.sbuf! efwfmpqnfou!pwfs!cfmpx.hsbef!qbsljoh!po!uif!qspqfsujft!mpdbufe!bu!224702271!Gsptu! Bwfovf!Fbtu/Uif!qspkfdu!sfefwfmpqt!uif!Nbqmfxppe!Nbsjof!tjuf!boe!bo!bekbdfou! wbdbou!mpu/!!Uif!tjuf!jt!mpdbufe!xjuijo!uif!Djuzt!Hmbetupof!Bsfb!Sfefwfmpqnfou! Ofjhicpsippe!boe!jt!bekbdfou!uif!Hmbetupof!Tbwboob!boe!Hmbetupof!Qbsl/!!Uifsf!bsf! tjhojgjdbou!usfft!po!uif!tjuf/!!Uif!qspkfdunvtu!dpnqmz!xjui!uif!mboetdbqf!boe!usff! sfqmbdfnfou!hvjefmjoft!tqfdjgjfe!jo!uif!Hmbetupof!Sfefwfmpqnfou!qmbo-!usff! qsftfswbujpo!psejobodf-!boe!pwfsbmm!Djuz!mboetdbqf!qpmjdjft/!!!! Hmbetupof!Bsfb!Sfefwfmpqnfou!Ofjhicpsippe Uif!HmbetupofBsfb!Sfefwfmpqnfou!Qmbo!efubjmt!pwfsbmm!sfefwfmpqnfou!hvjejoh! qsjodjqmft-!jnqmfnfoubujpo!jojujbujwft-boe!lfz!gbdupst!gps!tibqjoh!sfefwfmpqnfou!pg!uif! Nbqmfxppe!Nbsjob!boe!bekbdfou!wbdbou!mput/!!Jufnt!qfsubjojoh!up!uif!fowjsponfoubm! sfwjfx!jodmvef;!!! Dsfbujpo!pg!eftjho!qsjodjqbmt!boe!qpmjdjft!uibu!dsfbuf!hsffo!cvjmejoh!boe! tvtubjobcmf!eftjho/ Xfbwf!obuvsbm!tztufnt!boe!fdpmphjdbm!gvodujpo!joup!uif!cvjmu!boe!sfdsfbujpobm! gbcsjd/!! Eftjho!uibu!gptufst!dpoofdujpot!cfuxffo!Hmbetupof!boe!Gmjdfl!Qbslt/! Jodpsqpsbujpo!pg!uif!Hsffo!Tusffu!dpodfqu!po!uif!fbtu!tjef!pg!uif!tjuf/! Efwfmpqnfou!tipvme!ublf!bewboubhf!pg!wjfxt!pg!uif!Tbwboob!boe!tipvme!qsftfou! b!ijhi!rvbmjuz!eftjho/! 36!qfsdfou!pg!wfijdmf!vtf!bsfb!tipvme!cf!dpwfsfe!cz!usff!dbopqz!xifo!usfft!bsf! 304!nbuvsf!tj{f/!! Gps!fbdi!211!trvbsf!gffu!pg!qbwfnfou-!6!trvbsf!gffu!pg!joufsjps!mboetdbqjoh! tipvme!cf!qspwjefe/!! Council Packet Page Number 254 of 363 I1, Attachment 16 Usff!Qsftfswbujpo!Psejobodf; Nbqmfxppet!usff!qsftfswbujpo!psejobodf!eftdsjcft!b!tjhojgjdbou!usff!bt!b!ibsexppe!usff! xjui!b!njojnvn!pg!7!jodift!jo!ejbnfufs-!bo!fwfshsffo!usff!xjui!b!njojnvn!pg!9!jodift!jo! ejbnfufs-!boe!b!tpguxppe!usff!xjui!b!njojnvn!pg!23!jodift!jo!ejbnfufs/!!B!tqfdjnfo! usff!jt!boz!usff!uibu!jt!39!jodift!jo!ejbnfufs!ps!mbshfs/!! Uif!psejobodf!sfrvjsft!boz!tjhojgjdbou!usff!sfnpwfe!evsjoh!sfefwfmpqnfou!pg!uif!tjuf!up! cfsfqmbdfe!cbtfe!po!b!usff!njujhbujpo!dbmdvmbujpo/!!Uif!dbmdvmbujpo!ublft!joup!bddpvou! uif!tj{f!pg!b!usff!sfnpwfe!wfstvt!pwfsbmm!tjhojgjdbou!usfft!tjuvbufe!po!uif!qspqfsuz/Uif! psejobodf!fodpvsbhft!uif!qsftfswbujpo!pg!tqfdjnfo!usfft/ Usff!Sfnpwbm;Uif!usff!jowfoupsz!qmbo!tipxt!23!tjhojgjdbou!usfft!po!uif!tjuf-!frvbmjoh! 274!dbmjqfs!jodift/!!Sfefwfmpqnfou!pg!uif!tjuf!xjmm!sftvmu!jo!uif!sfnpwbm!pg!bmm!23! tjhojgjdbou!usfft/!!!! !! Usff!Sfqmbdfnfou;!Uif!usff!qsftfswbujpo!psejobodf!sfrvjsft!uif!sfqmbdfnfou!pg!2:7! dbmjqfs!jodift!):9!3!dbmjqfs!jodi!usfft*/ Usff!Sfqmbdfnfou;!!Uif!mboetdbqf!qmbo!tipxt!265!ofx!usfft!)sbohjoh!jo!tj{f!gspn!2/6! up!3/6!dbmjqfs!jodift*qmboufe!po!uif!tjuf-!gps!b!upubm!pg!274!dbmjqfs!jodiftpg!sfqmbdfnfou! usfft/!!Ju!bqqfbst!uif!qspkfdu!nffut!uif!Djuzt!usff!qsftfswbujpo!psejobodf!sfrvjsfnfout gps!sfqmbdfnfou!usfft-!cvu!uif!bqqmjdbou!tipvme!tvcnju!b!sfwjtfe!mboetdbqf!qmbo!tipxjoh! beejujpobm!efubjmt!bt!pvumjofe!cfmpx/!! Fowjsponfoubm!Sfwjfx!Sfdpnnfoebujpot;!! 2/Qsjps!up!jttvbodf!pg!b!hsbejoh!qfsnju-!uif!bqqmjdbou!nvtu!tvcnju!b!sfwjtfe! mboetdbqf!qmbo!tipxjoh!uif!gpmmpxjoh!efubjmt; b/Uif!mpdbujpo!boe!tqfdjft!pg!bmm!fyjtujoh!cpvmfwbse!usfft!boe!ipx!boz!ofx! usfft!xjmm!cf!jodpsqpsbufe!joup!uibu!cpvmfwbse!usff!qmboujoh/!!Opuf-!uifsf! bsf!fyjtujoh!Djuz!usfft!mpdbufe!jo!uif!Gsptu!Bwfovf!cpvmfwbse/!!Uif! mboetdbqf!qmbo!tipxt!ofx!usfft!qmboufe!jo!uif!cpvmfwbse/ c/Efubjmfe!mboetdbqf!qmbo!gps!uif!jogjmusbujpo!cbtjo-jodmvejoh!b!mjtupg! tqfdjft-!dpoubjofs!tj{f-!tqbdjoh-!boe!rvboujujft!up!cf!bqqspwfe!cz!Djuz tubgg/Opuf-!mbshf!jogjmusbujpo!cbtjot!xjmm!jefbmmz!cf!qmboufe!xjui!effq. sppufe!obujwf!qmbout/!!Uif!Djuz!sfrvjsft!b!qpsujpo!pg!uif!cbtjo!up!cf! qmboufe!sbuifs!uibo!tffefe/!Vtjoh!qmbout!sbuifs!uibo!tffet!ibtufot! ftubcmjtinfou!boe!qspwjeft!b!cfuufs!dibodf!pg!tvddfttgvm!ftubcmjtinfou/! Cbtjo!cpuupnt!boe!mpxfs!fmfwbujpot!bmnptu!ofwfs!ftubcmjti!tvddfttgvmmz! gspn!tffe!tjodf!uif!tffe!jt!xbtife!bxbz!xifo!tupsnxbufs!gmpxt!joup!uif! cbtjo/ d/!Obujwf!tffe!njy!nbjoufobodf!qmbo!xjui!jogpsnbujpo!po!nbjoufobodfgps! qmboujoh!zfbs!boe!zfbst!uxp!boe!uisff-!beesfttjoh!xibu!nbjoufobodf bdujwjujft!xjmm!cf!sfrvjsfe!boe!xibu!foujuz!)efwfmpqfs-!pxofs-!fud/*!xjmm!ublf po!uijt!sftqpotjcjmjuz/ e/Efubjmt!po!uif!sfnpwbm!boe!sfqmbdfnfou!pg!mboetdbqjoh!jo!uif!Gsptu! Bwfovf!nfejbo!evf!up!jnqbdut!gspn!dpotusvdujpo!xjuijo!uif!sjhiu.pg.xbz/ Council Packet Page Number 255 of 363 I1, Attachment 16 f/Mboetdbqf!efubjmt!gps!uif!tvsgbdf!qbsljoh!mpu!xijdi!sfgmfdut!usff!dbopqz! dpwfsbhf!boe!joufsjps!mboetdbqjoh!nffu!uif!Hmbetupof!Sfefwfmpqnfou! Qmbo!sfrvjsfnfout!)6!qfsdfoupg!wfijdmf!vtf!bsfb!tipvme!cf!dpwfsfe!cz! usff!dbopqz!xifo!usfft!bsf!304!nbuvsf!tj{fboe!gps!fbdi!211!trvbsf!gffu! pg!qbwfnfou-!6!trvbsf!gffu!pg!joufsjps!mboetdbqjoh!tipvme!cf!qspwjefe*/ g/!Ipx!uif!Hmbetupof!Sfefwfmpqnfou!Qmbo!HsffoTusffu!dpodfqu!dbo!cf! jodpsqpsbufe!joup!uif!fbtu!tjef!pg!uif!tjuf/!!Uif!Hsffo!Tusffu!dpodfqu! jodmveft!b!xjef!tjefxbml!boe!fyufotjwf!mboetdbqjoh!up!qspwjef!b!hsffo! bqqfbsbodf/!!Bu!b!njojnvn-uif!qmbo!tipvme!tipx!beejujpobm!mboetdbqjoh! boe!ipx!uif!efwfmpqnfou!dpvme!cf!dpoofdufe!up!uif!Hmbetupof!Tbwboob! boe!Hmbetupof!Qbsl!xjui!joufsdpoofdujoh!usbjmt/!! 3/Qsjps!up!jttvbodf!pg!b!cvjmejoh!qfsnju-!uif!bqqmjdbou!nvtu; b/Tvcnju!cvjmejoh!qmbot!uibu!nffu!uif!Djuzt!Hsffo!Cvjmejoh!Dpef!jg!Djuz! gjobodjoh!tvqqpsut!uif!qspkfdu/Uif!bqqmjdbou!tipvme!bmtp!dpotjefs!puifs! hsffo!fmfnfout!jodmvejoh!eftjhojoh!uif!cvjmejoh!up!cf!tpmbs!sfbez!boe!uif! voefshspvoe!boe!tvsgbdf!qbsljoh!mpu!up!cf!FW!dibshjoh!tubujpo!sfbez/ c/Tvcnju!qmbot!gps!usbti!boe!sfdzdmjoh!tupsbhf0fodmptvsf!uibu!nffu!Djuz! dpef!sfrvjsfnfout/ 4/Qsjps!up!dfsujgjdbuf!pg!pddvqbodz-!uif!bqqmjdbou!nvtu;! b/Nblf!bssbohfnfout!xjui!uif!Djuz!gps!sfdzdmjoh!tfswjdf!uispvhi!uif!Djuzt! dpousbdufe!sftjefoujbm!sfdzdmjoh!qsphsbn/ Council Packet Page Number 256 of 363 I1, Attachment 17 ESBGU!NJOVUFT! NBQMFXPPE!DPNNVOJUZ!EFTJHO!SFWJFX!CPBSE 7;11!Q/N/!Uvftebz-!Tfqufncfs!31-!3133 Djuz!Ibmm-!Dpvodjm!Dibncfst 2941!Dpvouz!Spbe!C!Fbtu F/OFX!CVTJOFTT! 2/Eftjho!Sfwjfx-!Nvmujgbnjmz!Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu Njdibfm!Nbsujo-!Bttjtubou!Dpnnvojuz!Efwfmpqnfou!Ejsfdups-!qsftfoufe!uif!Eftjho!Sfwjfx-! Nvmujgbnjmz!Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu!boe!botxfsfe!rvftujpot!gspn!uif! Cpbse/ Bsj!Qbssju{-!Sfvufs!Xbmupo-!beesfttfe!uif!Cpbse!boe!botxfsfe!rvftujpot/ Tdpuu!Fohmboe-!EKS!Bsdijufduvsf-!beesfttfe!uif!Cpbse!boe!botxfsfe!rvftujpot/ Ljn!Tdinjeu-!2911!Qibmfo!Qmbdf-!tqplf!bhbjotu!uif!qspqptfe!qspkfdu/ Cpbsenfncfs!Mbnfst!npwfe!up!bqqspwf!b!sftpmvujpo!gps!b!eftjho!sfwjfx!gps!b!Nvmujgbnjmz! Sftjefoujbm!Qspkfdu-!bu!224702271Gsptu!Bwfovf!Fbtu!bt!qspqptfe!cz!tubgg-!xjui!gsjfoemz! bnfoenfout!voefsmjofe!boe!jo!cpme-!cfmpx; 2/Pcubjo!b!dpoejujpobm!vtf!qfsnju!gspn!uif!djuz!dpvodjm!gps!uijt!qspkfdu/ 3/Sfqfbu!uijt!sfwjfx!jo!uxp!zfbst!jg!uif!djuz!ibt!opu!jttvfe!b!cvjmejoh!qfsnju!gps!uijtqspkfdu/! 4/Bmm!sfrvjsfnfout!pg!uif!gjsf!nbstibm!boe!cvjmejoh!pggjdjbm!nvtu!cf!nfu/! 5/Tbujtgz!uif!sfrvjsfnfout!tfu!gpsui!jo!uif!fohjoffsjoh!sfwjfx!bvuipsfe!cz!Kpo!Kbsptdi-! ebufe!Tfqufncfs!23-!3133/! 6/Tbujtgz!uif!sfrvjsfnfout!tfu!gpsui!jo!uif!fowjsponfoubm!sfwjfx!bvuipsfe!cz!Tiboo! Gjoxbmm-!ebufe!Tfqufncfs!23-!3133/! 7/Uif!bqqmjdbou!tibmm!pcubjo!bmm!sfrvjsfe!qfsnjut!gspn!uif!Sbntfz.Xbtijohupo!Nfusp! Xbufstife!Ejtusjdu/! 8/Sppgupq!wfout!boe!frvjqnfou!tibmm!cf!mpdbufe!pvu!pg!wjfx!gspn!bmm!tjeft!pg!uif!qspqfsuz/! 9/Boz!jefoujgjdbujpo!ps!npovnfou!tjhot!gps!uif!qspkfdu!nvtu!nffu!uif!sfrvjsfnfout!pg!uif! djuzt!tjho!psejobodf/!Jefoujgjdbujpo!ps!npovnfou!tjhot!tibmm!cf!eftjhofe!up!cf! dpotjtufou!xjui!uif!qspkfdut!cvjmejoh!nbufsjbmt!boe!dpmpst/! :/Qsjps!up!uif!jttvbodf!pg!b!cvjmejoh!qfsnju-!uif!bqqmjdbou!tibmm!tvcnju!gps!tubgg!bqqspwbm!uif! gpmmpxjoh!jufnt;! b/Uif!bqqmjdbou!tibmm!qspwjef!uif!djuz!xjui!b!dbti!ftdspx!ps!bo!jssfwpdbcmf!mfuufs!pg! dsfeju!gps!bmm!sfrvjsfe!fyufsjps!jnqspwfnfout/!Uif!bnpvou!tibmm!cf!261!qfsdfou!pg! uif!dptu!pg!uif!xpsl/! Council Packet Page Number 257 of 363 I1, Attachment 17 c/B!sfwjtfe!tjuf!qmbo!xjui!uif!eph!qbsl!tfucbdl!bu!mfbtu!61!gffu!gspn!uif!tpvui! qspqfsuz!mjof!boe!uif!hb{fcp!tfucbdl!bu!mfbtu!61!gffu!gspn!uif!xftu!qspqfsuz!mjof/! d/!Sfwjtfe!gmpps!qmbot!tipxjoh!bmm!bmdpwf!!tuvejp!!vojut!nffujoh!uif!njojnvn!gmpps! bsfb!tj{f!pg!691!trvbsf!gffu!boe!uibu!bmm!vojut!jo!uif!cvjmejoh!ibwf!b!njojnvn!pg! 231!dvcjd!gffu!pg!tupsbhf!tqbdf/ e/B!sfwjtfe!qipupnfusjd!qmbo!uibu!nffut!djuz!dpef!sfrvjsfnfout/! 21/Uif!bqqmjdbou!tibmm!dpnqmfuf!uif!gpmmpxjoh!cfgpsf!pddvqzjoh!uif!cvjmejoh;! b/Sfqmbdf!boz!qspqfsuz!jspot!sfnpwfe!cfdbvtf!pg!uijt!dpotusvdujpo/! c/Qspwjef!dpoujovpvt!dpodsfuf!dvsc!boe!hvuufs!bspvoe!uif!qbsljoh!mpu!boe! esjwfxbzt/! d/!Jotubmm!bmm!sfrvjsfe!mboetdbqjoh!boe!bojo.hspvoe!mbxo!jssjhbujpo!tztufn!gps!bmm! mboetdbqfe!bsfbt/ e/Jotubmm!bmm!sfrvjsfe!pvuepps!mjhiujoh/! f/Jotubmm!bmm!sfrvjsfe!tjefxbmlt!boe!usbjmt/! 22/Jg!boz!sfrvjsfe!xpsl!jt!opu!epof-!uif!djuz!nbz!bmmpx!ufnqpsbsz!pddvqbodz!jg;! b/Uif!djuz!efufsnjoft!uibu!uif!xpsl!jt!opu!fttfoujbm!up!qvcmjd!ifbmui-!tbgfuz!ps! xfmgbsf/ !! c/Uif!bcpwf.sfrvjsfe!mfuufs!pg!dsfeju!ps!dbti!ftdspx!jt!ifme!cz!uif!Djuz!pg! Nbqmfxppe!gps!bmm!sfrvjsfe!fyufsjps!jnqspwfnfout/!Uif!pxofs!ps!dpousbdups!tibmm! dpnqmfuf!boz!vogjojtife!fyufsjps!jnqspwfnfout!cz!Kvof!2!pg!uif!gpmmpxjoh!zfbs!jg! pddvqbodz!pg!uif!cvjmejoh!jt!jo!uif!gbmm!ps!xjoufs!ps!xjuijo!tjy!xfflt!pg!pddvqbodz! pg!uif!cvjmejoh!jg!pddvqbodz!jt!jo!uif!tqsjoh!ps!tvnnfs/! 23/Bmm!xpsl!tibmm!gpmmpx!uif!bqqspwfe!qmbot/!Uif!ejsfdups!pg!dpnnvojuz!efwfmpqnfou!nbz! bqqspwf!njops!dibohft/ 24/Npwf!uif!usbjm!up!uif!pqqptjuf!tjef!pg!uif!esbjobhf!qpoe/! 25/Foibodf!uif!wfhfubujwf!csfbl!cfuxffo!uif!xftu!tjef!pg!uif!qspkfdu!boe!uif! sftjefoujbm!qspqfsujft/ 26/Mjnju!uif!bnpvou!pg!tupsbhf!po!uif!gjstu.mfwfm!qbujpt/ Tfdpoefe!cz!Dibjsqfstpo!Lfnqf!!!Bzft!!Lfnqf-!Mbnfst Obzt!!Pt{nbo-!Tibolbs Uif!npujpo!gbjmfe/ Council Packet Page Number 258 of 363 I1, Attachment 17 Cpbsenfncfs!Tibolbs!npwfe!up!bqqspwf!b!sftpmvujpo!gps!b!eftjho!sfwjfx!gps!b!Nvmujgbnjmz! Sftjefoujbm!Qspkfdu-!bu!224702271!Gsptu!Bwfovf!Fbtu!xjui!uif!sfdpnnfoebujpo!uibu!uif!qspkfdu! efotjuz!jt!sfevdfe!tp!bmm!qbsljoh!tqbdft!dbo!cf!voefshspvoe/ Tfdpoefe!cz!Cpbsenfncfs!Pt{nbo!!!Bzft!!Bmm! Uif!npujpo!qbttfe/ Council Packet Page Number 259 of 363 I1, Attachment 18 ESBGU!NJOVUFT NBQMFXPPE!QMBOOJOH!DPNNJTTJPO 8;11!Q/N/!Uvftebz-!Tfqufncfs!31-!3133 Djuz!Ibmm-!Dpvodjm!Dibncfst 2941!Dpvouz!Spbe!C!Fbtu F/QVCMJD!IFBSJOH 2/Nvmujgbnjmz!Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu b/Dpnqsfifotjwf!Qmbo!Bnfoenfou!Sftpmvujpo c/Dpoejujpobm!Vtf!Qfsnju!Sftpmvujpo Njdibfm!Nbsujo-!Bttjtubou!Dpnnvojuz!Efwfmpqnfou!Ejsfdups-!qsftfoufe!uif!Nvmujgbnjmz! Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu-!boe!botxfsfe!rvftujpot!gspn!uif! Dpnnjttjpo/ Bsj!Qbssju{-!Sfvufs!Xbmupo-!beesfttfe!uif!dpnnjttjpo!boe!botxfsfe!rvftujpot/ Tdpuu!Fohmboe-!EKS!Bsdijufduvsf-!beesfttfe!uif!dpnnjttjpo!boe!botxfsfe!rvftujpot/ Dibjsqfstpo!Bscvdlmf!pqfofe!uif!qvcmjd!ifbsjoh/ Uif!gpmmpxjoh!joejwjevbmt!beesfttfe!uif!dpnnjttjpo!sfhbsejoh!uif!qspkfdu; 2/Ojdpmf!Qfufstpo-!2939!Xbmufs!Tusffu 3/Lbuiszo!Kpiotpo-!2946!Qibmfo!Qmbdf!Opsui 4/Sbznpoe!Cbohfsu-!29:1!Qibmfo!Qmbdf!Opsui 5/Nbuu!Tdimbhfs-!2983!Qibmfo!Qmbdf!Opsui 6/Qbusjdl!Wbvhibo-!2967!Qibmfo!Qmbdf!Opsui 7/Difszm!Mzo!Tboecbllfo-!2:18!Qibmfo!Qmbdf!Opsui! 8/Cbscbsb!Wbvhibo-!2967!Qibmfo!Qmbdf!Opsui 9/Ebojfm!Lvfdifonfjtufs-!2968!Qibmfo!Qmbdf!Opsui :/Bnbsb!Lvfdifonfjtufs-!2968!Qibmfo!Qmbdf!Opsui 21/Ljn!Tdinjeu-!2911!Qibmfo!Qmbdf!Opsui 22/Kpio!Xfhmfjuofs-!2193!Gfoupo!Bwfovf!Fbtu! 23/Ufe!Boefstpo-!2982!Qibmfo!Qmbdf!Opsui 24/Ifjej!Xjmtpo-!2916!Qibmfo!Qmbdf!Opsui 25/Lfwjo!Tdinjeu-!2911!Qibmfo!Qmbdf!Opsui 26/Nfmjttb!Cvshftt-!2973!Qibmfo!Qmbdf!Opsui 27/Epvh!Kbdpctpo-!2944!Befmf!Tusffu!Opsui< Dibjsqfstpo!Bscvdlmf!dmptfe!uif!qvcmjd!ifbsjoh/ Bsj!Qbssju{-!Sfvufs!Xbmupo-!tqplf!up!beesftt!uif!rvftujpot!boe!dpodfsot!sbjtfe!cz!uif!qvcmjd/ Dpnnjttjpofs!!Ebin!npwfe!up!ubcmf!uif!jufn!up!uif!Pdupcfs!29-!3133!nffujoh-!boe!ejsfdufe! uif!bqqmjdbou!up!ipme!bopuifs!ofjhicpsippe!nffujoh/ Tfdpoefe!cz!Dpnnjttjpofs!Zboh!!!!Bzft!!Bmm Uif!npujpo!qbttfe/ Council Packet Page Number 260 of 363 I1, Attachment 19 ESBGU!NJOVUFT NBQMFXPPE!QMBOOJOH!DPNNJTTJPO 8;11!Q/N/!Uvftebz-!Pdupcfs!29-!3133 Djuz!Ibmm-!Dpvodjm!Dibncfst 2941!Dpvouz!Spbe!C!Fbtu H/VOGJOJTIFE!CVTJOFTT 2/Nvmujgbnjmz!Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu b/Dpnqsfifotjwf!Qmbo!Bnfoenfou!Sftpmvujpo c/Dpoejujpobm!Vtf!Qfsnju!Sftpmvujpo Njdibfm!Nbsujo-!Bttjtubou!Dpnnvojuz!Efwfmpqnfou!Ejsfdups-!qsftfoufe!uif!Nvmujgbnjmz! Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu-!boe!botxfsfe!rvftujpot!gspn!uif! Dpnnjttjpo/ Bsj!Qbssju{-!Sfvufs!Xbmupo-!beesfttfe!uifdpnnjttjpo!boe!botxfsfe!rvftujpot/ Dpnnjttjpofs!Eftbj!npwfe!up!sfdpnnfoe!uif!efojbm!pg!uif!Dpnqsfifotjwf!Qmbo! Bnfoenfou!Sftpmvujpo!boe!uif!Dpoejujpobm!Vtfs!Qfsnju!Sftpmvujpo/ Tfdpoefe!cz!Dpnnjttjpofs!Jhf!!Bzft!!Bmm !!! Uif!npujpo!qbttfe/ Council Packet Page Number 261 of 363 I1, Attachment 20 ESBGU!NJOVUFT NBQMFXPPE!DJUZ!DPVODJM 8;11!Q/N/!Npoebz-!Opwfncfs!25-!3133! Djuz!Ibmm-!Dpvodjm!Dibncfst Nffujoh!Op/!34.33! I/QVCMJD!IFBSJOHT!!Jg!zpv!bsf!ifsf!gps!b!Qvcmjd!Ifbsjoh!qmfbtf!gbnjmjbsj{f!zpvstfmg! xjui!uif!Svmft!pg!Djwjmjuz!qsjoufe!po!uif!cbdl!pg!uif!bhfoeb/!Tjho!jo!xjui!uif!Djuz!Dmfsl! cfgpsf!beesfttjoh!uif!dpvodjm/!Bu!uif!qpejvn!qmfbtf!tubuf!zpvs!obnf!boe!beesftt! dmfbsmz!gps!uif!sfdpse/!Bmm!dpnnfout0rvftujpot!tibmm!cf!qptfe!up!uif!Nbzps!boe!Dpvodjm/! Uif!Nbzps!xjmm!uifo!ejsfdu!tubgg-!bt!bqqspqsjbuf-!up!botxfs!rvftujpot!ps!sftqpoe!up! dpnnfout/ 2/Nvmujgbnjmz!Sftjefoujbm!Qspkfdu-!224702271!Gsptu!Bwfovf!Fbtu b/Qvcmjd!Ifbsjoh!Sfhbsejoh!uif!Qvcmjd!Wbdbujpo!Sfrvftut c/Qvcmjd!Wbdbujpot!Sftpmvujpo!)Sfrvjsft!5!Dpvodjm!Wpuft* d/Dpnqsfifotjwf!Qmbo!Bnfoenfou!Sftpmvujpo)Sfrvjsft!5!Dpvodjm!Wpuft* e/Dpoejujpobm!Vtf!Qfsnju!Sftpmvujpo f/Eftjho!Sfwjfx!Sftpmvujpo Djuz!Nbobhfs!Dpmfnbo!qspwjefe!jotusvdujpo!gps!uif!qspdftt!up!ipme!uif!qvcmjd!ifbsjoh! boe!sfdpnnfoefe!uif!bdujpot!cf!ubcmfe!voujm!bmm!6!dpvodjmnfncfst!bsf!qsftfou!bu!uif Efdfncfs!25-!3133!Djuz!Dpvodjm!Nffujoh/!!Bttjtubou!Dpnnvojuz!Efwfmpqnfou!Ejsfdups! Nbsujo!hbwf!uif!qsftfoubujpo/ Bdujoh!Nbzps!Dbwf!pqfofe!qvcmjd!ifbsjoh/!!Uif!gpmmpxjoh!qfpqmf!tqplf; Kpej!Boesfxt!!2879!Fbtu!Tipsf!Esjwf Qbusjdjb!Ujuvt!!2236!Sjqmfz!Bwfovf Nbuuifx!Tdimbhfs!!2983!Qibmfo!Qmbdf Kvmj!Tpoufssf!!2888!Fexbse!Tusffu Kpz!Tdimbhfs!!2983!Qibmfo!Qmbdf Csjbo-!Nbqmfxppe!Nbsjof!Pxofs!!2257!Gsptu!Bwfovf Sphfs!Csfifjn!!2368!Gsjtcjf!Bwfovf Ujn!Ibmmpsbo!!2:26!Qibmfo!Qmbdf Ojdl!Mjsb!!289:!Fexbse!Tusffu Kbof!Xfhmfjuofs!!2976!Xbmufs!Tusffu Sbz!Xfhmfjuofs!!2976!Xbmufs!Tusffu Kpio!Xfhmfjuofs!!2193!Gfoupo!Bwfovf Kjn!Fsmboetpo!!2:12!Xbmufs!Tusffu Ojdpmf!Qfufstpo!!2939!Xbmufs!Tusffu Lfwjo!Tdinjeu!!2911!Qibmfo!Qmbdf Cpc!Dpvsopzfs!!3316!Xijuf!Cfbs!Bwfovf Qbu!Qpm{fs!!2963!Xbmufs!Tusffu Ejbob!Mpohsjf!!2889!EfTpup!Tusffu Tufqibojf!Mjoeipmn!!2811!Gsbol!Tusffu Lfwjo!Cfshmvoe!!2889!Eftpup!Tusffu Ljn!Tdinjeu!!2911!Qibmfo!Qmbdf Kpej!Boesfxt!gps!Cpc!Qpm{fs!!2963!Xbmufs!Tusffu Council Packet Page Number 262 of 363 I1, Attachment 20 Bdujoh!Nbzps!Dbwf!dmptfe!uif!qvcmjd!ifbsjoh/ Bsj!Qbssju{-!sfqsftfoubujwf!xjui!Sfvufs!Xbmupo-!beesfttfe!uif!dpvodjm!boe!hbwf!b! qsftfoubujpo/ Bdujoh!Nbzps!Dbwf!npwfe!up!ubcmf!bhfoeb!jufnt!I2!c/!!I2!f/!voujm!uif!Efdfncfs!23-! 3133!nffujoh/ Tfdpoefe!cz!Dpvodjmnfncfs!Wjmmbwjdfodjp!!!Bzft!!Bmm Uif!npujpo!qbttfe/ Council Packet Page Number 263 of 363 I1, Attachment 21 Council Packet Page Number 264 of 363 I1, Attachment 21 Council Packet Page Number 265 of 363 I1, Attachment 21 S Aerial Photo Looking Southwest 4 SITE AERIAL Aerial Photo Looking Southeast ª!312:!EKS!Bsdijufduvsf Council Packet Page Number 266 of 363 I1, Attachment 21 S AL O 5 JECT G O PR PROJECT GOALS:1.) Contribute to the growing need for accessibly priced rental units in Maplewood Council Packet Page Number 267 of 363 I1, Attachment 21 Nbsdi!3118 Council Packet Page Number 268 of 363 I1, Attachment 21 5 88 S S TR H H U D H W"04'71°00N 379.493 )P(41.39 F 0 9 5 K 8 9 8 P | S Q 5 9 8 E | F 5 9 8 T P | Q 8888 88888 . 5 9999 0 .5555 P 022222 6 2 EEEEEEEE " S 88888888 W 55555 ' " | 311111 Q 33333 5 ' °°°°° 2 9999 3 888888 ° NNNNNNNNN 9 5 8 9 8 S | | T | 30.593 W"21'91°00N )P(51.393 | S 0 9 5 8 9 8 | 393 )P(01.50.593 W"21'91°00N /h | 000000000099 88888888 4 9 . 9 2 1 00999999988888888 E " | 8 D9b 5 Caw ' 1 555 9 88888888 3 ° 9 8 N 88888888 99999999 9999 5555555500 00000000000 | 5 55555555009 0 . 99 0000 00 0 6 2 FROST AVE. E. W " UU 3 ///////////// ////// | 5 ' 2 3 TR 0N 26.972 W"85'91°0 ° 9 T VENU 8 T H S H 0 |0 9 0 0 . 0 FENTONAVENUE 3 1 T E " 0 1 | ' 9 O 3 ° 9 8 5'H x 5'W5'H x 4'W P N 3 POT6'H x 6'WPOT6'H x 4'WPOT5'H x 6'WPOTPOTPOT3'H x 4'WPOT2'H x 8'WPOT4'H x 3'WPOT1.5'H x 2'WPOT1.5'H x 2'WPOT2.5'H x 2.5'W T 3 J 0 | S #5 CONT.POT20'H x 10'W#2 CONT.#2 CONT.#2 CONT.#3 CONT.#2 CONT.#2 CONT.#2 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.POT4'H x 3'W#1 CONT.POT4'H x 2.5'W#1 CONT.POT3'H x 3'WREMOVE DEAD &BROKEN BRANCHESEXCAVATE ROOT FLARE,: B 1 2°00N )P( 01.31122.511 W"54'0 0 Q 3 | N PHALEN PLACE 1 pact'CEED GRASSST 15TH - OCTOBER 15TH. Forester'ERNATE). RCH 15TH - MAY 15TH. RNUMNKET ON ALL SIDE SLOPES RD MIX 34-262 WET PRAIRIE (OR APPROVEDD MIX 35-221 - DRY PRAIRIE GENERAL (OR BY P . D 2 U F O 58 8 S S N F TR H H O F N HHH B 99333 WWW"""00444'''7777111°°°00000000000NNN 3333399933333777779999..44 )))PPPPP(((44411111.. I Q M 000000000 D 99999 5 888888 9 P 8 Q T M ||| U F O W 55555555 99999999 8888888888 F F ||| E N 555555555555 99999999999999 Q 8888 P ||||M 8888888888888 8888888888 F ... 55555 999999 00000000 ...5555555555 000000000022222222222 W 6666666 222222222 EEEEEEEEE """"" 88888888888 F WWWWWWWWW 5555555555555 ''''' """" ||||11111111111111111111111 33333333 33333333333 55555555 '''' °°°°°°°°°°°° E 222222222 99999999 333333 88888888888 °°°°°°° NNNNNNNNNNNNN 99999 5 F 8 9 8 S S ||||| E P P ||| I TTTT S P || C I ''991111°°000000000000NNNNN 33330000000000.....555559993333 WWWWWWWWWWWW""22222111' ))PPP(((((555111...3339999933 H J ||| F O SSS 0000 999999999 555555555 88888 9999999 88888888F ||||| ))))PPP((0000111...33399993333NNN 555550000..555599933333 WWWW"""22222111'''99999111111°°°00000000000000 O P U h /h/h/h ||| T 000000000000000000000999999 88888888888888888 E 44444 999 .. 99999 B 2222 111 99999999988888888888 00000 M EEEE """ ||||wwww bb 88888 aa99 C D9bDDDDDDDbDD9bD 555555 CawCaCa '''' H 111111 555555555 999999999999 8888888888888888888888 33333 °° 99999 88888 NNNNN 88888888 999999999999999 5555555500000000 00000000000 ||| 5555555 0000000000999 00000000000000 55555555555555 .. 99 0000 00 00000000 6666666 2222 E FROST AVE. E. WWWWWWWWWWW """ UUUEU 33333 ////////////// ////// |||||| 55555 '' NUNUNNN 2222222222 RRRRRRRR 3333 TRTRTRTTRTTRTTR"85'91°00N 26.972 W EEEE °° 9999999999999 TTTTTTTTTTTTTT 88888888 TTTTTTTTTT HHHHHHHHHHHHHHHHHHHHH SSSSSSSSSSSSSS HHHHHHHH 00000 |||0000 99999999999999 0 0 . 0 3 FENTONAVENUE 1 E " 0 1 ||| ' 9 3 ° 9 8 5'H x 5'W5'H x 4'W N POT6'H x 6'WPOT6'H x 4'WPOT5'H x 6'WPOTPOTPOT3'H x 4'WPOT2'H x 8'WPOT4'H x 3'WPOT1.5'H x 2'WPOT1.5'H x 2'WPOT2.5'H x 2.5'W |||| #5 CONT.POT20'H x 10'W#2 CONT.#2 CONT.#2 CONT.#3 CONT.#2 CONT.#2 CONT.#2 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.POT4'H x 3'W#1 CONT.POT4'H x 2.5'W#1 CONT.POT3'H x 3'WREMOVE DEAD &BROKEN BRANCHESEXCAVATE ROOT FLARE,PLACEATFINISH )P( 01.31122.511 W"54'02°00N | PHALEN PLACE pact'CEED GRASSST 15TH - OCTOBER 15TH. Forester'ERNATE). RCH 15TH - MAY 15TH. RNUMNKET ON ALL SIDE SLOPES RD MIX 34-262 WET PRAIRIE (OR APPROVEDD MIX 35-221 - DRY PRAIRIE GENERAL (OR BY Council Packet Page Number 269 of 363 I1, Attachment 21 3 3 0 : 1 0 3 1 ! . ! 2 ! F N F I D T Council Packet Page Number 270 of 363 I1, Attachment 21 3 3 0 5 1 0 4 1 ! . ! 3 ! F N F I D T Council Packet Page Number 271 of 363 I1, Attachment 21 3 3 0 2 2 0 6 1 ! . ! 4 ! F N F I D T Council Packet Page Number 272 of 363 I1, Attachment 21 3 3 0 9 3 0 7 1 ! . ! 5 ! F N F I D T Council Packet Page Number 273 of 363 I1, Attachment 21 3 3 0 2 1 0 8 1 ! . ! 6 ! F N F I D T Council Packet Page Number 274 of 363 I1, Attachment 21 3 3 0 9 2 0 1 2 ! . ! 7 ! F N F I D T Council Packet Page Number 275 of 363 I1, Attachment 21 3 3 0 5 2 0 2 2 ! . ! 8 ! F N F I D T Council Packet Page Number 276 of 363 I1, Attachment 21 Z B M S F W P ! H O J E M J V C ! T V P J W F S Q Council Packet Page Number 277 of 363 I1, Attachment 21 Minneapolis, MN info@plan-type.com N SITE PLANNING & LANDSCAPE ARCHITECTURE O I T PLAN-T ype R C 55597 OU JOSEPH L. SCHEFFLER 09-30-2022 J + L F RLOUIEXXXX T T ISSUE LOG S PLAN O FROST AVE N N APARTMENTS 1136 FROST AVE,MAPLEWOOD, MN L100 O C I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT IAM A DULY LICENSED LANDSCAPEARCHITECT UNDER THE LAWS OF THESTATE OF MINNESOTA.SIGNATURE:____________________ License #:Date:PROJECT MANAGERPROJECT NAMEPROJECT NUMBERSHEET TITLESHEET NUMBER DRAWN BY LANDSCAPE | TR EM 58 8 S S TR H H H 79.493 W"04'71°00N 1.393 )P(4 0 9 5 8 9 8 | 5 9 8 | 5 9 8 | 8888 88888 . 5 9999 0 .5555 022222 6 2 EEEEEEEE " 888888 W 55555 ' " |11111 3 33333 5 ' °°°°° 2 9999 3 888888 ° NNNNNNN 9 5 8 9 8 S | | T | 00N 30.593 W"21'91° (51.393 )P | S 0 9 5 8 9 8 | )P(01.3931°00N 50.593 W"21'9 /h | 000000000 99 8888888 4 9 . 9 2 1 009999999988888888 E " | 8 D9b 5 Caw ' 1 555 9 8888888 3 ° 9 8 N 8888888 99999999999 5555555500 0000000000 | 5 009 0 5555555 . 99 0000 00 0 6 2 FROST AVE. E. W " UU 3 //////////// //// // | 5 ' 2 3 TR 972 W"85'91°00N 26. ENU ° 9 T 8 T H S AV H 0 0 | 9 TOTONTO 0 0 . 0 3 FENTON AVENUE 1 E " 0 1 | ' 9 3 ° 9 8 5'H x 5'W5'H x 4'W N POT6'H x 6'WPOT6'H x 4'WPOT5'H x 6'WPOTPOTPOT3'H x 4'WPOT2'H x 8'WPOT4'H x 3'WPOT1.5'H x 2'WPOT1.5'H x 2'WPOT2.5'H x 2.5'W | GRADE4" DEPTH MULCHSCARIFY & SPREADOVER-EXCAVATE 6"SUBGRADE #5 CONT.POT20'H x 10'W#2 CONT.#2 CONT.#2 CONT.#3 CONT.#2 CONT.#2 CONT.#2 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.#1 CONT.POT4'H x 3'W#1 CONT.POT4'H x 2.5'W#1 CONT.POT3'H x 3'WREMOVE DEAD &BROKEN BRANCHESEXCAVATE ROOT FLARE,PLACE AT FINISHFINISH GRADEROOT MASS 1.31111 W"54'02°00N )P( 022.5 | PHALEN PLACE S 0 0 9 | APPROVED ALTERNATE). MN STATE SEED MIX 34-262 WET PRAIRIE (OR APPROVEDEQUAL).MN STATE SEED MIX 35-221 - DRY PRAIRIE GENERAL (OR 0 0 9 COMPACT AMERICAN VIBURNUMAMBER JUBILEE NINEBARKPhysocarpus opulifolius 'Jefam'Juniperus chinensis 'Maneyi'Hydrangea paniculata 'Jane'ARCTIC FIRE DOGWOODTAUNTON YEWGRO-LOW FRAGRANT SUMACRhus aromatica 'Gro-Low'Salvia yangiiAUTUMN FIRESedum x 'Autumn Fire'Hemerocallis 'Ruby Stella'WALKER'S LOW CATMINTNepeta faassenii 'Walkers Low'Panicum virgatum 'Northwind'Sporobolus heterolepis NANNYBERRY VIBURNUMViburnum lentagoViburnum trilobum 'Bailey Compact'MANEY JUNIPERLITTLE LIME HYDRANGEACornus stolonifera 'Farrow'Taxus x media 'Tauntonii'RUSSIAN SAGERUBY STELLA DAYLILYKARL FORESTER FEATHER REED GRASSCalamagrotis x acutiflora 'Karl Forester'NORTHWIND SWITCH GRASSPRAIRIE DROPSEED 8483248738092 23113181082228107157 NO SUMMER SEEDING ALLOWED.PROVIDE EROSION CONTROL BLANKET ON ALL SIDE SLOPES -- SY-- SY SPRING SEEDING TO BE BETWEEN MARCH 15TH - MAY 15TH.FALL SEEDING TO BE BETWEEN AUGUST 15TH - OCTOBER 15TH. SHRUBSNVCVAJMJLLAFTYGLPERENNIALSRSSERDWLORNAMENTAL GRASSESKFNSPD SOD - --- SYEDGING - --- LFMULCH - --- CY 15'H x 4'W B&B20'H x 20'WB&B50'H x 30'WB&B40'H x 30'WB&B30'H x 15'WB&B25'H x 10'WB&B10'H x 6'WB&B 2.5" CAL.B&B60'H x 45'W2.5" CAL.B&B50'H x 50'W2.5" CAL.B&B50'H x 35'W2.5" CAL.B&B50'H x 30'W2.5" CAL.B&B50'H x 25'W2" CAL.B&B40'H x 20'W2" CAL.1.5" CAL.B&B30'H x 8'W6' HT6' HT6' HT6' HT36" HT4' HT STAKE & GUY AS NEEDEDWRAP TREE, FALLINSTALLATION ONLYGRADE4" DEPTH MULCH, DOOF TRUNKCUT & REMOVE ALLTWINE, BURLAP & WIRESUBGRADE PROTECT MAIN LEADER,REMOVE DEAD &BROKEN BRANCHESEXCAVATE ROOT FLARE,PLACE AT FINISHNOT PLACE WITHIN 2"FINISH GRADEBASKET, PLACE ONUNDISTURBED SOIL WASHED RIVER ROCK INSTALLED TO 3" DEPTH WITH Acer rubrum 'Northwood'Abies concolorJuniperus chinensis 'Spartan' EXCLAMATION! SYCAMOREPlatanus x acerifolia 'Morton Circle'COMMON HACKBERRYCeltis occidentalisNORTHWOOD MAPLESKYLINE HONEYLOCUSTGleditsia tricanthos var. inermis 'Skycole'BOULEVARD LINDENTilia americana 'Boulevard'QUAKING ASPENPopulus temuloidesNORTHERN REDBUDCercis canadensisDAKOTA PINNACLE BIRCHBetula platyphylla 'Fargo'NORWAY PINEPinus resinosaSCOTCH PINEPinus sylvestrisCONCOLOR FIRLIMBER NORTHERN BLUE PINEPinus flexillis 'Northern Blue'MUGO TANNENBAUMPinus mugo 'Tannenbaum'SPARTAN JUNIPER 11956612421149141379 NO WEED FABRIC BARRIER BENEATH ORGANIC MULCHES.NO EDGING AROUND TREES OUTSIDE OF SHRUB BEDS.COORDINATE INSTALLATION OF ALL PVC SLEEVES UNDER DRIVE AREAS WITH GENERALCONTRACTOR. SYCHSLQAORNAMENTAL TREESSPCFSJ LANDSCAPE PLANT LEGEND DECIDUOUS TREESNMBLNRDBEVERGREEN TREESNPLPMT OBTAIN ALL NECESSARY PERMITS FOR PLANTING IN ALL R.O.W. AND VERIFY ALL UTILITIES WHICHCOMPLETE WORK PER OWNERS CONSTRUCTION SCHEDULE AND COORDINATE WORK WITH OTHERSON SITE.ALL PLANT MATERIALS TO BE GUARANTEED ONE (1) FULL YEAR FROM THE COMPLETION ANDACCEPTANCE BY OWNER, WITH ONE TIME REPLACEMENT AT APPROPRIATE TIMEWEEDS.VERIFY TOPSOIL DEPTH AND NOTIFY OWNER OF ANY DEFICIENCY.SOD TO BE A KENTUCKY BLUEGRASS SEED VARIETY. NO GUARANTEE ON SOD EXCEPT SOD THAT ISWHERE EXISTING HARDSCAPE AREAS ARE TO BE REPLACED WITH LANDSCAPING, PROVISIONSSHOULD BE TAKEN TO COORDINATE EXCAVATION OF SUBSOIL TO A DEPTH OF 6" WITH GRADINGCONTRACTOR. REPLACE WITH COMPACTED TOPSOIL. ALL AREAS TO BE LANDSCAPED AND SODDEDSHALL BE GRADED SMOOTH AND EVEN.SOD ALL AREAS WHICH ARE DISTURBED BY CONSTRUCTION INCLUDING ALL R.O.W. AND ADJACENTSEEDED AREAS SHALL BE HYDROMULCH OR DISCED STRAW DEPENDING ON SEED TYPE.INSTALL BLACK VINYL EDGING AROUND ALL PLANTING BEDS AS SHOWN ON PLAN.APPROVED WEED FABRIC BARRIER.INSTALL IRRIGATION SYSTEM PER IRRIGATION PLAN. IRRIGATION DESIGN SHOULD ENCOMPASSALL LANDSCAPE AREAS WITH SOD AND PLANTINGS. R.O.W. TO BE IRRIGATED FROM SPRINKLERCLEAN ALL PAVEMENT AREAS AFTER ALL LANDSCAPE INSTALLATION IS COMPLETE AND ACCEPTED BYOWNER, DAILY CLEANING TO BE COMPLETED IF REQUIRED BY THE MUNICIPALITY.ONE (1) OVERSTORY TREE PER PARKING LOT ISLAND MAY EFFECT THEIR WORK.REPLACEMENT TOPSOIL (WHEN REQUIRED) SHOULD BE CLEAN, FREE OF DEBRIS, ROCKS ANDNOT ACCEPTABLE AT TIME OF COMPLETION. STAKE SOD ON SLOPES 3:1 AND GREATER.PROPERTIES.PROVIDE BLANKET ON ALL SEEDED AREAS THAT ARE SLOPED. MULCH APPLICATION FOR ALL OTHERMULCH TO BE FINELY SHREDDED, UNDYED, HARDWOOD ORGANIC MULCH INSTALLED TO 4" DEPTH.ROCK MULCH SHALL BE 1-1/2" DIAMETER HEADS LOCATED WITHIN PROPERTY BOUNDARY. MINIMIZE OVER SPRAY.BUILDING PERIMETER LANDSCAPINGBOULEVARD TREES AT REGULAR INTERVALSBETWEEN SIDEWALK AND ROAD (MIN. WIDTH 5') NOTES:LANDSCAPE REQUIREMENTS Council Packet Page Number 278 of 363 I1, Attachment 21 Council Packet Page Number 279 of 363 I1, Attachment 21 Council Packet Page Number 280 of 363 I1, Attachment 21 Council Packet Page Number 281 of 363 I1, Attachment 21 Council Packet Page Number 282 of 363 I1, Attachment 21 Council Packet Page Number 283 of 363 I1, Attachment 21 Council Packet Page Number 284 of 363 I1, Attachment 21 Council Packet Page Number 285 of 363 I1, Attachment 21 Council Packet Page Number 286 of 363 I1, Attachment 21 Council Packet Page Number 287 of 363 I1, Attachment 21 Council Packet Page Number 288 of 363 I1, Attachment 21 Council Packet Page Number 289 of 363 I1, Attachment 21 Council Packet Page Number 290 of 363 I1, Attachment 21 Council Packet Page Number 291 of 363 I1, Attachment 21 Council Packet Page Number 292 of 363 For the permanent record: Meeting Date: 12/12/2022 Agenda Item I1, Additional Attachment t c e j o r P e u n e v A t s Located at 1136 and 1160 Frost Avenue5-acre project areaComprehensive Plan AmendmentPublic VacationConditional Use PermitDesign Review ¤¤¤¤¤¤ o r New 150-Unit Apartment BuildingRequesting approval for F¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item I1, Additional Attachment t c e j o r P e u n e v A t s Tax credit projectMarket rate project ¤¤ o r May 4, 2017 Ïcity purchased 1160 FrostJune 28, 2021 Ïpurchase agreement approved with Reuter WalterTax credits not awarded F¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item I1, Additional Attachment t c e j o r P e u n e v A t s Lightly attended ¤ o r February ÏNovember 2022 Ïproject plans developedAugust 10 Ïfirst neighborhood meetingAugust 19, 2022 ÏLand use applications for market-rate project submitted August 25, 2022 ÏNeighborhood Survey F¤¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item I1, Additional Attachment t c e j o r P e u n e v A CDRBÔs comments still incorporated Second motion to direct developer to reduce density so all parking spaces can be underground was approved ¤¤ t s CDRBÔs motion to approve failed 2-2PC held Public hearing and tabled projectRecommend denial of the Comp Plan Amendment and Conditional Use Permit ¤¤¤ o r CDRB and Planning Commission reviewed project at Sept 20 meetingDeveloper held Neighborhood Meeting on October 3Planning Commission reviewed again on October 18 F¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item I1, Additional Attachment t n e m d n e m t i A m n r a e l P P e * e n s v w i o U i s e t i l n a v a e c e n Avenue Ï2022 h a R o e i V th r t n i c p i g d l i 3000 Country View Drive Ï20192501 LondinLane Ï20191832 Gervais Court Ï2020 0 111351 Frost Avenue Ï2020 0 Montana Avenue Ï20201555 Century Avenue Ï2022 1265 Frost Avenue Ï2015 1957 English Street Ï20173000 Country View Drive Ï20192501 LondinLane Ï2021 s mn b ¤¤¤¤¤¤¤¤¤¤¤ e oo u CPCD ¤¤¤¤ t c e j o r P e u n e v A t s o r F J1 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Chief of Police Ron Batty, City Attorney PRESENTER:Brian Bierdeman, Chief of Police AGENDA ITEM: Catalytic Converter Ordinance Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Should the city council adopt an ordinance making the sale, purchase or possession of a catalytic converter not attached to a motor vehicle unless the party can establish legal ownership of the catalytic converter and proof of compliance with the registration requirements of state law? Recommended Action: Motion to adopt an ordinance amending Chapter 24 of the Maplewood city code pertaining to the sale, purchase or possession of catalytic converters. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Adopting the amended ordinance will provide additional tools to law enforcement to target catalytic converter theft in Maplewood. Background: Catalytic converters on vehicles are frequently stolen because they contain valuable metals and components. State law addresses the subject with regard to scrap metal dealers, those in the business of repairing vehicles or others who regularly and lawfully handle catalytic converters. State law, however, does not adequately address the matter in the case of others. The most frequent problem is with thieves who are able to take catalytic converters easily and quickly from parked Council Packet Page Number 293 of 363 J1 vehicles and who sell them on the black market. The attached ordinance, which is similar to ones being adopted in many other cities in Minnesota, is designed to address this problem. Attachments: 1. Catalytic Converter Ordinance Council Packet Page Number 294 of 363 J1, Attachment 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING CHAPTER 24 OF THE MAPLEWOOD CITY CODE PERTAINING TO THE SALE, PURCHASE OR POSSESSION OF CATALYTIC CONVERTERS THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section 1. A new Section 24-60 of the Maplewood City Code is hereby added as follows: Sec. 24-60. Possession of Catalytic Converters. No person may sell, purchase or be in possession of a catalytic converter that is not attached to a motor vehicle unless verification of legal ownership of the catalytic converter is established and proof of compliance with the requirements of Minnesota Statutes, section 325E.21, subd. 1b is documented. This section does not apply to any person engaged in a bona fide trade or business regulated under Minnesota Statutes, section 325E.21. State law reference – Registration of catalytic converters. Minn. Stats, § 325E.21 Sec. 24-61 – 24-85. Reserved. Section 2. Effective Date. This Ordinance shall be effective following its adoption and publication. th Adopted by the City of Maplewood this 12day of December, 2022. Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Council Packet Page Number 295 of 363 J2 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner Multifamily Residential Project, 3090 Southlawn Drive North AGENDA ITEM: a. Preliminary Plat and Final Plat Resolution b. Wetland Buffer Variance Resolution c.Design Review Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Enclave Development proposes constructing a 241-unit, four-story, market-rate apartment building on the property at 3090 Southlawn Drive. To move forward with this project, the applicant requests city council approval of a preliminary and final plat, wetland buffer variance, and design review. Recommended Action: a. Motion to approve a resolution for a preliminary plat and final plat. b. Motion to approve a resolution for a 50-foot wetland buffer variance. c. Motion to approve a resolution for design review for a multifamily residential apartment project at 3090 Southlawn Drive North. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on October 17, 2022. The initial 60-day review deadline for a decision is December 16, 2022. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. Background: Enclave Development proposes constructing a 241-unit, four-story, market-rate apartment building Council Packet Page Number 296 of 363 J2 on the property at 3090 Southlawn Drive North. This would be the first redevelopment project in the city’s recently created North End Zoning District. The proposed building will have onsite professional property management and provide a mix of housing options, including studio, one-bedroom, two-bedroom, and three-bedroom units, all with private balconies. An underground and partially below-ground floor heated parking garage, surface parking stalls, and electric vehicle charging stations will be provided. Building amenities include two rooftop patios, community rooms, fitness and yoga rooms, a game room, a dog wash station, and an outdoor pool. The proposal also includes rooftop solar panels and a variety of landscaping improvements, including a natural pedestrian corridor for public use and enjoyment south of the proposed building. North End Vision Plan and Zoning District September 9, 2019: The city adopted the North End Vision Plan. Vision Statement: The North End is a local and regional economic activity center characterized by a diverse mix of sustainable land uses where people of all backgrounds can safely and easily come from near and far to gather for purposes of obtaining goods and services, wellness, work, recreation, socialization, learning, and living. North End Vision Plan Goals: 1. Promote redevelopment that brings people to the North End 2. Enhance multimodal mobility throughout the North End 3. Better connect the North End to the region 4. Strengthen the North End as a hub for healthcare and wellness 5. Create more unique experiences for visitors 6. Capitalize on an increasingly diverse population 7. Create design guidelines for the North End November 22, 2021: The city adopted the ordinance establishing the North End Zoning District and development standards. Preliminary and Final Plat The subject property is currently comprised of two parcels. As part of this proposal, the site would be re-platted into one single parcel, dedicating 40 feet of right-of-way on the east side of the plat for a future roadway. Given that the road is not established, it will need to be formally identified on the plat. Staff recommends the name of the street to be Van Dyke Street North, the closest road going north and south that generally lines up with where the future street will be located. Wetland Buffer Variance Review and Recommendation The subject property has a Manage C wetland on the south end of the parcel. The existing retaining wall adjacent to the wetland is structurally unstable and needs to be removed and replaced. The current building, sidewalk, and surface parking on the property are currently between 3 to 11 feet from the delineated wetland edge at various points. City ordinance requires a 50-foot wetland buffer from the edge of the delineated wetland to a structure and prohibits any activity within the buffer. The applicant proposes to restore the wetland Council Packet Page Number 297 of 363 J2 buffer with native vegetation, complying with the Ramsey Washington Metro Watershed District’s 25-foot wetland buffer requirement. The resulting development would increase the wetland buffer from an average of 7 feet to 42.9 feet. The applicant submitted a separate narrative outlining this request and illustrating the existing and proposed conditions (attached). Stormwater Management Development of the site meets and surpasses the City’s stormwater management standards, increasing greenspace (pervious areas) onsite by roughly 1.5 acres and reducing runoff volumes significantly for all storm events, including by 84 percent for the 2-year design event, 63 percent for the 10-year event, and 36 percent for the 100-year event. Likewise, pre-treatment devices have been included in the design to remove sediment upstream of infiltration practices. The proposed development should significantly improve the quality of runoff reaching the adjacent wetland. Required Variance findings: (1) The variance is in harmony with the general purposes and intent of the ordinance. (2) The variance is consistent with the comprehensive plan. (3) The applicant establishes practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable, (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, (3) the proposal will not alter the essential character of the locality Staff reviewed the applicant’s justification for the wetland buffer variance and finds the request meets the required findings to approve a variance. The proposed development meets the intent of city ordinance standards in the north-end zoning district and is consistent with the goals of our comprehensive plan. The request is reasonable. Any future improvement on this site will require work within the wetland buffer, and the proposed development will significantly improve the stormwater run- off and wetland buffer conditions on the site. The existing conditions on this property are unique and not caused by the property owner. Overall, the proposed building would complement the surrounding buildings (a variety of residential housing types and commercial retail stores) without altering the essential character of the area. Wetland Buffer Mitigation Staff reviewed the original wetland buffer mitigation plan and requested additional detail. The applicant submitted new plans that addressed a majority of staff’s concerns (refer to Applicant’s Response to the November 3, 2022, Environmental Review attached). The new plans show the following wetland buffer mitigation strategies: (1) Reconstruct and lower the retaining wall (approximately 5 to 8 feet of disturbance toward the wetland); (2) Plant native trees and shrubs (from the retaining wall to the trail); (3) Plant the first 10 feet from the retaining wall toward the trail with native plugs and a mesic Council Packet Page Number 298 of 363 J2 prairie seed mix; (4) Plant the next 5 feet from the native plant area toward the trail with just the mesic prairie seed mix; (5) Maintain a 5-foot mowed area adjacent the trail; (6) Install wetland buffer signs along the edge of the native plant area ensuring no building, grading, or mowing within the wetland buffer; and (7) Add public trail signs at the entrances to the trail on Southlawn Drive and County Road D. This will allow the public to access the trail from off site. (8) Add three benches along the trail to allow the public to sit and view the wetland. The wetland buffer changes are an improvement to the initial submittal. Environmental staff is recommending two additional mitigation strategies: (1) Extend the native plugs and mesic prairie seed mix the full 15 feet from the retaining wall to the 5-foot mowed strip along the sidewalk. (2) Submit detailed bench plans showing the locations, style, installation, and hard surface landscape plan to include boulders or rocks and native plants along the south side of the benches. Design Review Site Plan The site is currently accessed off County Road D to the north and Southlawn Drive to the west. There is also an access point on the southeast corner of the parcel through the parking lot of 1852 County Road D (Becker Furniture). The access point through the Becker Furniture parking lot and off County Road D would be removed. The proposed site would be accessed off Southlawn Drive on the west side of the property. Existing sidewalks are provided along the north and west side of the property. The applicant will install a 6-foot wide bituminous trail connection (east-to-west) on the south side of the property. A second 8-foot wide bituminous trail connection (north-to-south) on the east side of the property is proposed. This trail would be temporary but in place until replaced by the future planned roadway. The building is approximately 347,314 square feet in size. The required building setbacks are based on the district’s street network regulating plan, which establishes a Build-to zone – the minimum and maximum distance a structure may be placed from a lot line. Required setback on the north lot line (County Road D) – between 15 to 30 feet. The proposed building is setback 18.8 feet. Required setback on the west lot line (Southlawn Drive) – between 10 to 25 feet. The proposed building is setback 24. 4 feet. Required setback on the east lot line (neighborhood Main Street, a future planned roadway) – between 5 to 15 feet. The proposed building is setback 5 feet. Council Packet Page Number 299 of 363 J2 Density The property is guided for 25 to 50 units per acre. The site is 4.89 acres in size, allowing up to 244.5 units. The developer is proposing 241 units. Building Elevations The proposed building is four stories in height. Exterior materials include cultured stone, brick, lap siding, smooth block, and metal/composite panels. A variety of complementary exterior colors and materials are proposed to create visual appeal and soften the mass of the building’s size. The proposed exterior building materials achieve the required primary, secondary, and accent material standards of the NE district. The building facades are articulated into distinct sections and achieve the minimum street façade ground-floor transparency requirements. Parking The parking stalls and drive aisles meet size requirements. The drive aisle is required to be a minimum of 22 feet wide and is proposed to be 24 feet wide. Parking stalls are presented to be 9 feet wide by 18 feet in length achieving size standards. City ordinance requires 1 to 2.5 parking stalls per unit. The proposed building would have 241 units. The applicant proposed 353 parking stalls, including 93 surface stalls and 260 stalls within the garage. The proposed parking plan exceeds the minimum required and provides an overall parking ratio of 1.46 stalls per unit. Landscaping, Screening, Lighting A variety of perennial trees, shrubs, and native plants are proposed, which meet city ordinances, provide natural areas of screening, and complement the overall site layout. The applicant is working with our environmental staff to incorporate additional native seed plantings and to update their tree plan to achieve tree preservation ordinance requirements. The applicant submitted a photometric plan as part of its application. The plan achieves code requirements. Design Standard Exceptions Section 44-704 (C). Exceptions to the design standards may be considered by the community design review board, or city council if appropriate if they uphold the integrity of the North End Vision Plan and Comprehensive Plan, and result in an attractive, cohesive development design as intended by this division. The east side of the building faces a future-planned neighborhood main street, requiring a 10-foot stepback for buildings above three stories. o The applicant proposes four stories without the 10-foot stepback. Maximum building length 250 feet. o The building has four elevations. The applicant proposes building lengths of 413 feet on the north, 332 feet on the south, 192 feet on the east, and 341 feet on the west in length. Staff is comfortable with the exceptions to the design standards, particularly given that this would be the first redevelopment site in this zoning district. The ordinance established in this district is meant Council Packet Page Number 300 of 363 J2 to change the historic development pattern in the area surrounding Maplewood Mall. Development staging is required to realize the community’s vision. Overall the proposal maintains the integrity of the vision plan, comprehensive plan, and zoning ordinance. Department Comments Engineering – Jon Jarosch, Assistant City Engineer Please see the attached engineering review, dated November 2, 2022. Environmental – Shann Finwall, Environmental Planner Please see the attached environmental review, dated November 3, 2022. Building – Randy Johnson, Building Official A demolition permit will need to be obtained prior to the removal of the existing Myth Nightclub building. The proposed new building is required to meet the minimum requirements of the Minnesota State Building Code. Accessible parking spaces and access aisles shall be provided in accordance with the Minnesota Accessibility Code Section 1106. mission Review Board and Com Community Design Review Board November 15, 2022: The community design review board (CDRB) reviewed this project. The board recommended that two of the surface stalls in the interior courtyard be removed to provide additional green space. The parking provided on-site still would exceed the minimum required by the ordinance. The board recommended approving the design review for the project and amended the motion to include that two surface stalls be removed from the interior courtyard for additional green space. Planning Commission November 15, 2022: The planning commission held a public hearing and review this project. The planning commission recommended approving the proposed preliminary plat and wetland buffer variance. Environmental and Natural Resources Commission November 30, 2022: The environmental and natural resources commission reviewed this project. The commission recommended approving the wetland buffer variance request. Council Packet Page Number 301 of 363 J2 Citizen Comments Staff sent a neighborhood survey and public hearing notice to the surrounding property owners within 500 feet of the proposed development. Staff received one comment on the proposal. 1. I'm a thirteen-year owner of a home in the Cottages at Legacy Village and was a member of the North End Redevelopment Work Group. I appreciated watching you deftly field and answer questions at both meetings of the CDRB and PC. And I do appreciate that the City sees increased population on the North End as a driver for further development. The Southlawn apartments would bump up those numbers, but we are NOT without large apartment blocks already. I look out my windows at Conifer Ridge’s 150 units and live only a few blocks from Trail’s Edge. We are NOT all single-family homes right now. I don’t live within 500 feet of the Myth, but I certainly would not mind it disappearing and that land being freed up for other purposes. But what purposes? Honestly, since the new owner of Birch Run Station couldn’t broker a deal with the City to open up St John’s Blvd thru to the Mall area, I’ve felt the core of the North End Vision Plan has gone south. Where are the walkable, family-friendly, community-use parks, smaller streets, retail, and eateries going to be located? Will a four-story, even if thoughtfully-designed, apartment complex give us any of those? After the enormous amount of work and very fine detail that went into the North End Plan, I’m losing faith that it can materialize. More apartments and fast food drive-thru's are not thrilling prospects. I’m certain that you and other Planners get invested and excited at the potential of proposals whose principals you work with, but as a neighborhood owner, I’m discouraged at the direction I feel development is going. Thanks for listening to my concerns and for all you and Mike do. (Suzanne Fry, 3060 Cottage Lane N) Reference Information Site Description Project Area: Existing Land Use: Myth Nightclub Surrounding Land Uses North: Commercial – Retail Strip Center East: Becker Furniture/Maplewood Mall South: Maple Hills Senior Living West: Ashley Furniture Planning Existing Land Use: Mixed-Use, Community Existing Zoning: NE, North End Attachments: 1. Preliminary Plat and Final Plat Resolution 2. Wetland Buffer Variance Resolution 3. Design Review Resolution 4. Overview Map 5. 2040 Future Land Use Map 6. Zoning Map 7. Applicant’s Narrative Council Packet Page Number 302 of 363 J2 8. Applicant’s Wetland Buffer Variance Narrative 9. Preliminary Plat 10. Site Plan 11. Landscape Plan 12. Building Elevations 13. Engineering Review, dated November 2, 2022 14. Environmental Review, dated November 22, 2022 15. Community Design Review Board Meeting Minutes, Dated November 15, 2022 16. Planning Commission Meeting Minutes, Dated November 30, 2022 17. Environment and Natural Resources Commission Meeting Minutes, Dated November 30, 2022 18. Applicant’s Plans, date stamped October 25, 2022 (separate attachment) Council Packet Page Number 303 of 363 J2, Attachment 1 PRELIMINARY PLATAND FINAL PLAT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Patrick Brama of Enclave Development has requested preliminary plat and final plat approval. 1.02 The property is located at 3090 Southlawn Drive and is legally described as: Parcel A: 022922220016 That part of the Northwest Quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota, lying West of Lot 3,Block 1, Maplewood Mall Addition, and lying Northerly of the following described line: Commencing at the Northwest corner of Lot 6, said Block 1; thence North 46 degrees 08 minutes 30 seconds East, assumed bearing, along the Northwesterly line of said Lot 6 a distance of 47.32 feet; thence Northeasterly 130.22 feet along said Northwesterly line on a tangential curve concave to the Southeast having a central angle of 5 degrees 10 minutes 06 seconds East and a radius of 1,443.54 feet; thence South 89 degrees 33 minutes 44 seconds West 132.86 feet to the West line of said Northwest Quarter; thence North 0 degrees 26 minutes 16 seconds West along said West line 731.18 feet to the point of beginning of the line to be herein described; thence South 89 degrees 32 minutes 06 seconds East parallel with the North line of said Northwest Quarter 508.59 feet to the West line of said Lot 3 and there terminating. Excepting therefrom the Southerly 190.85 feet of the above described property. Parcel B: 022922220017 The Southerly 190.85 feet of the above described property: That part of the Northwest Quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota, lying West of Lot 3, Block 1, Maplewood Mall Addition, and lying Northerly of the following described line: Commencing at the Northwest corner of Lot 6, said Block 1; thence North 46 degrees 08 minutes 30 seconds East, assumed bearing, along the Northwesterly line of said Lot 6 a distance of 47.32 feet; thence Northeasterly 130.22 feet along said Northwesterly line on a tangential curve concave to the Southeast having a central angle of 5 degrees 10 minutes 06 seconds East and a radius of 1,443.54 feet; thence South 89 degrees 33 minutes 44 seconds West 132.86 feet to the West line of said Northwest Quarter; thence North 0 degrees 26 minutes 16 seconds West along said West line 731.18 feet to the point of beginning of the line to be herein described; thence South 89 degrees 32 minutes 06 seconds East parallel with the North line of said Northwest Quarter 508.59 feet to the West line of said Lot 3 and there terminating. Ramsey County, Minnesota Abstract Property Section 2. Preliminary Plat and Final Plat Standards. 2.01 City ordinance requires that subdivisions and platting within the NE district are subject to the procedures and application requirements established in ch.34 Subdivisions of the Maplewood City Code, with the following provisions and exceptions: The block, street, and lot requirements of section 44-705, Subdivision Council Packet Page Number 304 of 363 J2, Attachment 1 standards shall supersede any related standards in section 34-8, Minimum subdivision design standards. Section 3. Findings. 3.01 The proposal meets the specific platting standards. Section 4. City Review Process. 4.01 The City conducted the following review when considering this preliminary plat and final plat request. 1. On November 15, 2022, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On December 12, 2022, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council Action. 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution and with the following conditions: 1. Prior to the City signing the final plat for recording, the applicant must submit a plat opinion letter from the city attorney. __________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 305 of 363 J2, Attachment 2 WETLAND BUFFER VARIANCERESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Patrick Brama, of Enclave Development, has requested approval for a 50-foot wetland buffer variance. 1.02 The property is located at 3090 Southlawn Drive and is legally described as: Parcel A: 022922220016 That part of the Northwest Quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota, lying West of Lot 3,Block 1, Maplewood Mall Addition, and lying Northerly of the following described line: Commencing at the Northwest corner of Lot 6, said Block 1; thence North 46 degrees 08 minutes 30 seconds East, assumed bearing, along the Northwesterly line of said Lot 6 a distance of 47.32 feet; thence Northeasterly 130.22 feet along said Northwesterly line on a tangential curve concave to the Southeast having a central angle of 5 degrees 10 minutes 06 seconds East and a radius of 1,443.54 feet; thence South 89 degrees 33 minutes 44 seconds West 132.86 feet to the West line of said Northwest Quarter; thence North 0 degrees 26 minutes 16 seconds West along said West line 731.18 feet to the point of beginning of the line to be herein described; thence South 89 degrees 32 minutes 06 seconds East parallel with the North line of said Northwest Quarter 508.59 feet to the West line of said Lot 3 and there terminating. Excepting therefrom the Southerly 190.85 feet of the above described property. Parcel B: 022922220017 The Southerly 190.85 feet of the above described property: That part of the Northwest Quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota, lying West of Lot 3, Block 1, Maplewood Mall Addition, and lying Northerly of the following described line: Commencing at the Northwest corner of Lot 6, said Block 1; thence North 46 degrees 08 minutes 30 seconds East, assumed bearing, along the Northwesterly line of said Lot 6 a distance of 47.32 feet; thence Northeasterly 130.22 feet along said Northwesterly line on a tangential curve concave to the Southeast having a central angle of 5 degrees 10 minutes 06 seconds East and a radius of 1,443.54 feet; thence South 89 degrees 33 minutes 44 seconds West 132.86 feet to the West line of said Northwest Quarter; thence North 0 degrees 26 minutes 16 seconds West along said West line 731.18 feet to the point of beginning of the line to be herein described; thence South 89 degrees 32 minutes 06 seconds East parallel with the North line of said Northwest Quarter 508.59 feet to the West line of said Lot 3 and there terminating. Ramsey County, Minnesota Abstract Property Section 2. Standards. 2.01 City Ordinance Section 18-221 (d) (1) requires a minimum buffer width of 50 feet from Manage C Wetlands where no building, grading, or mowing is permitted. Council Packet Page Number 306 of 363 J2, Attachment 2 2.02 City Ordinance Section 18-221 (h) (1) provides procedures for granting a variance to the wetland ordinance requirements and refers to the state statute where a variance may be granted when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner; (3) the proposal will not alter the essential character of the locality. Section 3. Findings. 3.01 1. Wetland buffer mitigation will improve the existing buffer with native plants and seed. 2. The proposed development meets the intent of City ordinance standards in the North End Zoning District and is consistent with the goals of our comprehensive plan. 3. The request is reasonable. Any future improvement on this site will require work within the wetland buffer, and the proposed development will significantly improve the stormwater and wetland buffer conditions of the site. 4. The existing conditions on this property are unique and not caused by the property owner. 5. The proposed building would complement the surrounding buildings without altering the essential character of the area. Section 4. City Review Process 4.01 The City conducted the following review when considering this wetland buffer setback variance request. 1. On November 15, 2022, the Planning Commission held a public hearing. The City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2. On November 30, 2022, the Environmental and Natural Resources Commission reviewed the request. The Environmental and Natural Resources Commission recommended that the City Council approve this resolution. 3. On December 12, 2022, the city council discussed this resolution. They considered reports and recommendations from the Planning Commission, Environmental and Natural Resources Commission, and City staff. Section 5. City Council Action. Council Packet Page Number 307 of 363 J2, Attachment 2 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the applicant doing the following: 1. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated November 2, 2022. 2. Satisfy the requirements set forth in the environmental review authored by Shann Finwall and Carole Gernes, dated November 22, 2022. 3. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. __________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 308 of 363 J2, Attachment 3 DESIGN REVIEWRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Patrick Brama, of Enclave Development, has requested design review approval for a four-story apartment building. 1.02 The property is located at 3090 Southlawn Drive. Section 2. Site and Building Plan Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped October 25, 2022. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated November 2, 2022. 4. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated November 22, 2022. Council Packet Page Number 309 of 363 J2, Attachment 3 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. echanical equipment shall be screened and located out of 6. Rooftop vents and m view from all sides of the property. Rooftop mechanical equipment greater than four feet in height shall be screened in an enclosure that also considers views from above. All screening shall be at least of equal height to the mechanical equipment that it screens. In all instances, rooftop equipment that is visible from any public street or adjoining property shall be painted to match the building. To avoid noise and air quality impacts on open space areas, mechanical ducts or vents, with the exception of residential kitchen and bathroom vents, shall not be located adjacent to areas designated for courtyards or common activity areas. 7. Storage of refuse containers should be accommodated inside the buildings. However, outdoor storage can be provided if adequately screened both architecturally and with landscaping. The location should minimize visibility from the street and neighboring buildings. No refuse storage is allowed in front of the building, adjacent to the street; corner lots shall not have refuse storage adjacent to either street. 8. Any identification or monument signs for the project must meet the requirements of the city’s sign ordinance. Identification or monument signs shall be designed to be consistent with the project’s building materials and colors. The applicant shall obtain a sign permit prior to the installation of any signage. 9. Off-street bicycle parking must be provided with a minimum quantity of 4 spaces plus 0.10 spaces per unit. Based on the number of units proposed, 24 bicycle parking spaces must be provided on-site. 10. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 11. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. f. Install stop signs, handicap signs, and building address signs as required by the city. Council Packet Page Number 310 of 363 J2, Attachment 3 12. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public, health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if the occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 13. All work shall follow the approved plans. The director of community development may approve minor changes. __________ by the City Council of the City of Maplewood, Minnesota, on December 12, 2022. Council Packet Page Number 311 of 363 J2, Attachment 4 3090 Southlawn Drive North - Overview Map October 5, 2022 City of Maplewood Legend ! I 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 312 of 363 J2, Attachment 5 3090 Southlawn Drive North - Future Land Use Map October 5, 2022 City of Maplewood Legend ! I Future Land Use - 2040 High Density Residential Mixed-Use - Community Commercial Public/Institutional Employment Park P 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 313 of 363 J2, Attachment 6 3090 Southlawn Drive North - Zoning Map October 5, 2022 City of Maplewood Legend ! I Zoning Multiple Dwelling (r3) Planned Unit Development (pud) Open Space/Park Business Commercial (bc) North End (ne) P 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 314 of 363 J2, Attachment 7 A.1660 S Hwy 100, Suite 502, St. Louis Park, MN 55416 W.enclavecompanies.com September 21, 2022 City of Maplewood Members of the City Council, Planning Commission, and EDA Attn: Michael Martin & Elizabeth Hammond 1902 County Road B E Maplewood, MN 55109 RE: REDEVELOPMENT OF THE MYTH NIGHT CLUB SITE-- CONSIDERVARIOUS LAND USEAPPLICATIONS Members of the City Council, Planning Commission, and EDA: Enclave Developmentis pleased to present this proposal to redevelop theMyth Night Club into a high-quality market-rate apartment development. Included with this proposal arevariousapplications/ requests: 1.Preliminary Plat Application 2.Final Plat Application 3.Community Design Review Board Application 4.Release of agreement recorded against property titlein favor of City of Maplewood 5ƚĭ ƓǒƒĬĻƩʹЌВЊАЋБЉ͵ wĻƌğƷĻķ Ʒƚ aǤƷŷ bźŭŷƷĭƌǒĬƦƩźƚƩ ǒƭĻ ƚŅ ƭźƷĻ 5.Permission for Construction Located on City ROW In summary, this proposed projectincludesdemolition/ clearing oftheexisting Myth Night Cluband construction of a new 241-unit, 4-story,market-rate apartment building. From a timing perspective, Enclave is forecasting construction commencement in March of 2023 and completion in March of 2025. Enclave is grateful for the opportunity to work the City of Maplewood on thisexcitingproject. Yourfeedback and consideration areappreciated. Thanks, Patrick Brama Enclave Companies C. 763.412.7609 E. patrick.brama@enclavecompanies.com Council Packet Page Number 315 of 363 J2, Attachment 7 GENERAL DESCRIPTION This proposed project includes demolition/ clearing of the existing Myth Night Club and all existing improvements. Enclave is proposing the construction of a new 241-unit, 4-story, market-rate apartment building. The new apartment building will include an extensive amenity package and will be professionally managed by on-site staff. The building will include a partially below ground floor of heated parking. The grounds will be generously landscaped and will include new pedestrian connections. SUBJECT PROPERTY The Subject Property is located on the southeast corner of County Road D and Southlawn Drive in Maplewood, just south of Interstate 694. The Subject property is currently comprised of two parcels: (1) PID 022922220016, 2.81-acres and (2) 022922220017, 2.08-acres. The total property size is 4.89-acres / 213,008 square feet. The current address is 3090 Southlawn Drive, Maplewood, MN 55109. As part of this project, the Subject Property is being re-platted into a new single parcel. The new plat is called Enclave Addition and the legal description for the new parcel will be Lot 1, Block 1, Enclave Addition. As part of this plat, a wide dedication of land, located on the east side of the plat, is being made to the City for right-of-way. OWNERSHIP Myth Investors LLC is the current property owner. The new property owner will be Maplewood Enclave LLC, a Minnesota limited liability company. Maplewood Enclave LLC will take ownership of the property prior to recording the new plat and any agreement with the City of Maplewood. DEVELOPER, CONTRACTOR, PROPERTY MANAGEMENT Beyond being an owner of this proposed project, Enclave is also the developer, general contractor, and will be the long- term property manager. ARCHITECTURAL DESIGN The developer is utilizing KWA architects to design, draft, and submit building plans, elevations, and visual renderings. Exterior materials are anticipated to utilize a complimentary blend of cultured stone, brick, lap siding, smooth block, and metal/ composite panels. An emphasis will be placed on the exterior of the building, facing public right-of-way, by introducing additional amount of Class A materials. The architectural design implements a series roof-jogs, together with variation of vertical plane (bump-outs) providing visual interest. A variety of complimentary exterior material colors/ materials are proposed to create visual appeal and soften the mass of the building size. Care was taken by the architect to break the building facades into distinct, but also harmonious, sections. DWELLING UNITS This project will offer a variety of market-rate apartment units. Below are current preliminary unit projections. These specs may be slightly modified prior to building permit submittal. Unit Style Quantity % Gross Square Feet Studios 21 9% 581 1-Beds 121 50% 718-728 2-Beds 88 37% 1,068-1,211 3-Beds 11 5% 1,270-1,339 Council Packet Page Number 316 of 363 J2, Attachment 7 FEATURES & AMENITIES This apartment community is anticipated to include the following amenities and features: Spacious lobby with seating and attractive design Two separate rooftop patios with individual community rooms Fitness room, yoga room, club room, game room, coffee bar, dog wash station Convenience min-mart (apartment residents only) Outdoor pool and patio (potentially to be swapped with hot tub) Centralized mail delivery area, with automated parcel handling system Security and surveillance camera system; controlled access entry system Extensive pedestrian connections Professional on-site management Each apartment unit is currently anticipated to be furnished with: Luxury vinyl plank flooring in kitchen, baths and laundry rooms Wall-to-wall carpeting in bedrooms High quality door hardware, light fixtures and faucets Full appliance package including: dish washer, refrigerator, range/oven, micro-wave, dryer, washer, heat / air conditioning Window treatments, generous closet space, and private balconies ZONING The Subject Property is currently zoned New North End (NE). The Subject P City of Comprehensive Plan, Future Land Use Map, is Mixed-Use Community. PROPOSED LAND USE this proposed project generally meets City standards. The Developer understands there are two standards contemplated for this project that are subject to City discretion/ interpretation. (1)Building setback requirement along County Road D setback requirement is . along County Road D. The Developer is highlighting the fact there is a small abnormal angle on the northwest corner of the property--the , along County Road D, from said angle. (2)Maximum building length A Developer is proposing a building length the New North End ordinance includes flexibility on said provision. Developer further understands the intent of this provision is specific to the length of a single unbroken façade. Developer is proposing physical breaks within the building façade every 40-80, along with various other techniques which provide architectural relief; which, are further described within the architectural section of this document. This topic was raised by the Developer during the conceptual review process. Based on unofficial feedback from the City to-date, the Developer continues to maintain this assumption. Council Packet Page Number 317 of 363 J2, Attachment 7 DENSITY Code, the maximum density for the Subject Property is 50- units per acre. The Subject Property is 4.89-acres; which equates to 244.5-units. The developer is proposing 241-units. BUILDING HEIGHT the maximum building height is 6-stories. The Developer is proposing a 4-story building. NOTE: depending on location, a portion of below ground garage is exposed and could push the gross total to between 4/5 stories. PARKING a minimum-maximum range of parking stalls exists: 1 to 2.5 per unit. The developer is proposing an overall parking ratio of 1.46 stalls per unitof which, at least 1 stall per unit is located within the below ground parking garage. VEHICLE ACCESS Vehicle access will come from Southlawn Drive. Internal to the site, care has been placed in the design of the parking lot to allow for the flow and ci trucks; which allow delivery trucks to safely and efficiently enter the site. FIRE SAFETY An automatic fire suppression system is provided throughout the building, which will be monitored 24 hours a day. The developer will work with Fire Department and Building Official to properly locate a riser room, mechanical room, fire suppression controls/ systems, and a lock box. Fire hydrants will be included within the future detailed design. TRASH/ RECYCLING Trash collection is expected to occur in designated trash rooms located in the underground parking garage. Trash rooms are anticipated to served by trash chutes accessible to all floors of the building. No trash/refuse area will be proposed outside of the building. PEDESTRIAN CONNECTIONS This project will include benefits from existing sidewalks along the north and west side of the Subject Property. This proposed project includes the following two new pedestrian connections: 1.East-to- 2.North-to-s trail connection on east side of site. This is a temporary connection, located North Ordinance, in the future (which will include sidewalks on both sides of the new road). WATER & SANITARY SEWER Sanitary sewer services are proposed to be accessed from County Road D, on the north side of the proposed apartment building. City water services are proposed to be accessed from County Road D, on the north side of the proposed apartment building. The developer will be utilizing Westwood Professional Services to provide civil engineering/design services. An existing conditions survey is included within this submittal along with a utilities plan. Council Packet Page Number 318 of 363 J2, Attachment 7 STORM WATER & GRADING The site will generally be graded to flow from the north (County Road D) to the south (existing storm pond). The majority of stormwater treatment/ infiltration will occur within a new underground systemlocated below the proposed surface parking lot. A portion of stormwater treatment will occur within a new stormwater basin, which will be constructed on the southwest corner of the Subject Property. Generally speaking, this redevelopment project will result in less impervious surface that the previous use. Furthermore, the previous use included no stormwater treatmenttherefore, this redevelopment project will have a relatively positive impact on the overall stormwater system. The developer will be utilizing Westwood Professional Services to provide civil engineering/design services. A stormwater plan is included within this submittal and the Developer has applied for permit to the Ramsey-Washington Metro Watershed District. DEVELOPMENT FEES the developer anticipates paying the following development fees: Park Dedication: $427,500 City Sewer Connection Fee: $31,330 City Water Connection Fee: $68,685 Metropolitan Council Sewer Fee: $598,885 Council Packet Page Number 319 of 363 J2, Attachment 8 October 24, 2022 City of Maplewood Members of the City Council, Planning Commission, and ENRC Attn: Elizabeth Hammond & Shann Finwall 1902 County Road B E Maplewood, MN 55109 Re: Redevelopment of the Myth Night Club Site Variance Application for Wetland Setback File 0037066.00 Dear Members of the City Council, Planning Commission, and ENRC: Please find the enclosed variance application related to the Chapter 18, Article V (Environmental Protection and Critical Area) Section 4(a), Minimum Wetland Buffers. The subject of this application is related to the pond located on the south side of the proposed development. Existing Conditions from the delineated wetland edge. A retaining wall north of the pond is in poor condition and in need of replacement due to structural instability. Existing vegetation is largely images. Regarding stormwater management, the existing site does not address water quality, rate, and volume of stormwater runoff prior to discharge into the pond. Runoff from the site currently discharges directly into the pond without any treatment. Proposed Improvements The proposed redevelopment project includes demolition of the existing structure and parking lot and construction of a residential apartment building. The proposed redevelopment improvements include a natural pedestrian corridor for public use and enjoyment south of the proposed building. This proposed accessible trail will feature overlook benches sourced from recycled materials, native pollinator plants and shrubs, and a tree canopy native to wetland ecosystems. Although this is on private property, signage will be provided to designate the trail for public use. elineated wetland edge. The development proposes to remove and replace the existing structurally unstable retaining comply with the Ramsey-Washington Metro Watershed District requirements. This the existing pavement and building and establish the area with native vegetation. TBPLS Firm No. 10074302 Council Packet Page Number 320 of 363 J2, Attachment 8 Additionally, the remaining area between the restored native buffer and the building will be established as the previously mentioned natural pedestrian corridor. The proposed redevelopment will significantly increase the wetland buffer setback width of the pond from existing conditions from an average o The proposed redevelopment also improves stormwater management on site with volume, rate, and quality improvements intended to meet watershed requirements prior to discharge into the pond. These improvements significantly improve upon the existing conditions and will work towards improving water quality in the pond and flood management in the area. be implemented in the proposed redevelopment. Strategies to help mitigate climate concerns include installation of rooftop solar panels, electric vehicle charging stations, and proposed redevelopment improves the overall site pervious surface coverage from approximately 8% to 39%, which helps mitigate the urban heat island effect. The proposed development intends to meet the requirements of the Ramsey-Washington ffer setback, and project review is in process with the watershed. Additional Information Regarding Development Process Based on historical imagery and existing piped stormwater discharge into the pond, Westwood (Civil Engineer representing the Developer) interpreted that the pond located on wetland buffer setback, which is consistent with existing site conditions. As part of the recent permit application at Ramsey-Washington County Watershed, the Watershed requested a wetland delineation to verify classification of the pond. Westwood was notified the Watershed classifies said pond as a results in the current proposed building layout not complying with City Code. Accordingly, enclosed is an application requesting a variance to allow for the building setback City Code Request Wetland Buffer Setback Additional Setback to Building Gross Total Unique Characteristics of Site Development Based on the New North End Ordinance passed by the City this year, the new property owner (Developer) is required to dedicate approximately 14.3% of its site for City ROW which decreases the overall site buildable area. Additionally, the developer is proposing to TBPLS Firm No. 10074302 Council Packet Page Number 321 of 363 J2, Attachment 8 site buildable area. The ability to place a building and include sufficient surface parking and circulation will become impractical if additional buildable space is removed. Based on the New North End Ordinance passed by the City this year, the Developer understands an emphasis exists for urban style development by placing buildings on the exterior of the site, within build-to zones, and covering as much frontage as possible. The developer interprets said design standards as an important component of the essential character of the locality. The developer has attempted to practically meet said design intent via the current pushing the southern building facade back from the pond would reduce building frontage along the west and east sides of the project. Additionally, the building is unable to makeup this potentially reduced side frontage by extending the building north due to safety concerns of the building encroaching into the sight line triangle at the intersection of County Rd D and Southlawn Dr. Westwood has reviewed historical photos of the pond (area the pond currently sits). A 1940 aerial photo shows no ponding in the current location. Westwood believes this pond may have been initially the result of man-made farming runoff. As Maplewood was further developed, this pond took on water from significant areas of untreated impervious surface added nearby. han existing conditions, and slightly less than the design is in compliance with Watershed regulations. Westwood considers this approach as practical. Thank you for your consideration. Westwood and the Developer are available to answer questions and provide additional information. Sincerely, WESTWOOD PROFESSIONAL SERVICES Shari Ahrens, PE, LEED AP TBPLS Firm No. 10074302 Council Packet Page Number 322 of 363 J2, Attachment 8 Image 1. Debris and invasive species within the existing buffer adjacent to the parking lot. Image 2. Crumbing infrastructure and erosion along the existing parking lot creating safety hazards. TBPLS Firm No. 10074302 Council Packet Page Number 323 of 363 J2, Attachment 8 Image 3. Existing building and parking lot along pond. Image 4. Existing building and sidewalk abutting pond. TBPLS Firm No. 10074302 Council Packet Page Number 324 of 363 J2, Attachment 8 Council Packet Page Number 325 of 363 J2, Attachment 8 Council Packet Page Number 326 of 363 J2, Attachment 8 Council Packet Page Number 327 of 363 J2, Attachment 9 MAPLEWOOD ENCLAVE .. WEST FARGO, ND 58078 .. LICENSE NO.DATE:MAPLEWOOD, MN 10/24/2022 8' or 4'VERTICAL SCALE: . 300 23RD AVE E, SUITE 300 PLAT .. . 40'HORIZONTAL SCALE: (888) 937-5150 ENCLAVE DEVELOPMENTENCLAVE (952) 937-5822Minnetonka, MN 55343Fax CITY AND WATERSHED RESUBMITTAL10/24/2022 .DRAWN: (952) 937-515012701 Whitewater Drive, Suite #300Phone PRELIMINARY STATE OF MINNESOTA WATERSHED SUBMITTAL10/10/2022 MAPLEWOOD . CHECKED: DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE OR UNDER MY DIRECT SUPERVISION AND THAT I AM A PREPARED FOR: REVISIONS: .DESIGNED: I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME 09/23/2022 INITIAL ISSUE: 10/24/2022 C101 SHEET NUMBER:DATE: PROJECT NUMBER: 0037066.00 Common Ground Alliance Call 48 Hours before digging: 811 or call811.com (ACRE) 4.401 AC.1.448 AC.5.849 AC. LOT AREA TOTAL id West line 731.18 LEGAL Maplewood Mall FUTURE R/W LOT 1, BLOCK 1 DESCRIPTION SITE DATA CHART SITE (NOT TO SCALE) VICINITY MAP PROPERTY LINEEASEMENT LINEPROPOSED RIGHT OF WAY LINE SITE LEGEND Minnetonka, Minnesota 55343Phone 952-937-5150 Westwood Professional Services, Inc. 12701 Whitewater Drive, Suite 300, ENGINEER AND SURVEYOR Addition, and lying Northerly of the following described line:Northwesterly line of said Lot 6 a distance of 47.32 feet; thence Northeasterly 130.22 feet along said Northwesterly line on a tangential curve concave tothe Southeast having a central angle of 5 degrees 10 minutes 06 seconds East and a radius of 1,443.54 feet; thence South 89 degrees 33 minutes 44seconds West 132.86 feet to the West line of said Northwest Quarter; thence North 0 degrees 26 minutes 16 seconds West along safeet to the point of beginning of the line to be herein described; thence South 89 degrees 32 minutes 06 seconds East parallel with the North line of saidNorthwest Quarter 508.59 feet to the West line of said Lot 3 and there terminating.Ramsey County, MinnesotaAbstract Property That part of the Northwest Quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota, lying West of Lot 3,Block 1, Commencing at the Northwest corner of Lot 6, said Block 1; thence North 46 degrees 08 minutes 30 seconds East, assumed bearing, along the PROPERTY DESCRIPTION B.M. TNHB.M. TNHELEV.=928.87ELEV.=928.87 MAPLEWOOD MALL ADDTIONMAPLEWOOD MALL ADDTION WEST LINE LOT 3, BLOCK 1,WEST LINE LOT 3, BLOCK 1, PID: 022922220014MAPLEWOOD CROSSINGS LLC 829 O F 6 2 729 9 OFF AT SURFACE 1/2 INCH PIPE BROKEN 9 2 4 1/2 INCH PIPE 3 2 9 WEST LINE LOT 3, BLOCK 1,WEST LINE LOT 3, BLOCK 1,MAPLEWOOD MALL ADDTIONMAPLEWOOD MALL ADDTION 22.794 E"35'21°00S 6 O 2 9 F 00.33 0 2 9 YAW FO THGI 629 R ERUTU F 6 2 9 0 10.00 4 1 X 0 40 40 5 9 8 1 21 9 9 9 6 2MAG NAIL O447 F 9 40' FUTURE ROADWAY DEDICATION 5 2 9 X H O P BUILDING 1/2 INCH PIPE LS 45816 SCALED PER PLAN O PROPOSED F 50 5 X 2 9 H O P 00.71 O F X 5 PUBLIC ROADWAY & UTILITYEASEMENT PER DOC. NO. 3897786 (EX.19) 2 9 H O P 00.05 X 5 25 O 9 2 F 9 APPARENT R/W LINE,APPARENT R/W LINE,NO DOCUMENTATION PROVIDEDNO DOCUMENTATION PROVIDED 5 2 9 H O 9 52 P X X A E E N O N F O O Z Z 00.33 X 5 H . O 9 P 5 PID: 022922220017MYTH INVESTORS LLC PID: 022922220016MYTH INVESTORS LLC 2 6 2 E 9 PONDING EASEMENT(508.59) O407 F 5 X 2 CANOPY 9 6 3 PER DOC. NO. 2558675 (EX.15) . H 6 O P 1 00.71 5 6 2 29.2 5 E LOT 1 4 98.65 .5 "5 . X. 7 O 3 8 F 18.72 8 E 0 PROPOSEDBUILDING BLOCK 1 0 ' 37.5 5 7 4 SCALED PER PLAN ° W 9 3 H . 4" O PID: 022922220010MAPLEWOOD SENIOR LIVING LLC 8 2 P 8 N 0 X ' 6 2 9 4.53 6 7 2 4 9 9 . O° F 8 605/24/2022 1 9 2 9 ELEV=917.44 3 8 . 8 S 0.2 7EDGE OF WATER . 1 H X O P POND COUNTY ROAD D PROPOSEDBUILDING O 6 F X 50 2 A 9 E S E N N O X O Z 6 Z 2 9 H 7 2 O 9 P 1 . 7 2 .8 6 1 0 1 O F X CANOPY 01 H O P EXISTING BUILDING T X FO )61 .XE( 7 AREA: 22,297 ± SQ. FT. 2OD & 52 .ON .C 5 00826 9 ROADWAY & UTILITY EASEMENT PERDOC. NO. 2547128 (EX.14) D 3 .ON .CO ( 587798 18 )81 .XE .. .ON 9674540A )21 .XE( 1FFE=927.06 6 53. E YTILITU TNEMESA REP 0 H AE P TNEMES 32 8.1 .COD RE1 O RTSEDEP 99 & NAI P ES W & REW NIAMRETA X E 9 E . 2.031 7 FF ETAVIRP YRATINAS 1 8 E 2 FL 9ROADWAY & UTILITY EASEMENT PERDOC. NO. 2547128 (EX.14) O F 60 2 29 NIW AW G 9LL E E 1 29 A E 9 N S OZ 3 2 29 S LACSX E E P REP DE5N NALOZ 9 2 H E 2 9 99 O 2 9 4 33P 0 E 1 8 G 2 0 UGAS 9 GAS GAS P 1 GAS GAS S GA GAS GAS GAS GAS GAS GAS GAS S343 80 . S4 SOUTHLAWN DRIVE 0 2. 0 0 63 3 03 .3 4 3 0S P DELAC 3NALP RE 3 0°10N 4 W"45'6 82.79 DOC. NO. 2105205 (EX.13) ROW ACCESS & ROADWAY EASEMENT PER © 2022 Westwood Professional Services, Inc.N:\\0037066.00\\DWG\\CIVIL\\0037066PP01.DWG Council Packet Page Number 328 of 363 J2, Attachment 9 Council Packet Page Number 329 of 363 J2, Attachment 9 Council Packet Page Number 330 of 363 J2, Attachment 10 MAPLEWOOD ENCLAVE .. WEST FARGO, ND 58078 .. LICENSE NO.DATE:MAPLEWOOD, MN 10/24/2022 6' or 3'VERTICAL SCALE: . 300 23RD AVE E, SUITE 300 .. SHARI LYNN S. AHRENS 30'HORIZONTAL SCALE: (888) 937-5150 SITE PLAN ENCLAVE DEVELOPMENTENCLAVE (952) 937-5822Minnetonka, MN 55343Fax CITY AND WATERSHED RESUBMITTAL10/24/2022 .DRAWN: (952) 937-515012701 Whitewater Drive, Suite #300Phone OF THE STATE OF MINNESOTA WATERSHED SUBMITTAL10/10/2022 MAPLEWOOD . CHECKED: DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OR UNDER MY DIRECT SUPERVISION AND THAT I AM A PREPARED FOR: REVISIONS: .DESIGNED: I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME 09/23/2022 INITIAL ISSUE: 10/24/2022 C200 SHEET NUMBER:DATE: PROJECT NUMBER: 0037066.00 90' Common Ground Alliance Call 48 Hours before digging: 811 or call811.com 60' 1" = 30' 254,803 SF (5.85 AC)347,314 SF9.5' WIDE X 18' LONG, 24' AISLE260 ENCLOSED93 SURFACE353 TOTAL BC, BUSINESS COMMERCIALR3-B, RESIDENCE DISTRICTLOT 1, BLOCK 1, ENCLAVE ADDITION15'-30'=MAJOR COLLECTOR10'-25'=LOCAL CONNECTOR5'-10'=REAR (NEIGHBORHOOD MAIN STREET)15'=FRONT AND ROW5'=SIDE AND REAR CURB AND GUTTERTIP-OUT CURB AND GUTTERCONCRETE PAVEMENTCONCRETE SIDEWALKTRANSFORMERTRAFFIC SIGN PROPERTY LINELOT LINESETBACK LINEEASEMENT LINEPOND NORMAL WATER LEVELRETAINING WALLFENCEHEAVY DUTY BITUMINOUS PAVEMENTNORMAL DUTY BITUMINOUS PAVEMENTNUMBER OF PARKING STALLSSITE LIGHTINGPOWER POLEBOLLARD / POST 30' B612 UNLESS OTHERWISE NOTED. 0' X5T PROPOSED NOT FOR CONSTRUCTION R1-1 R7-8M MnDOT DESIGNATION X EXISTING CONTROL DEVICES SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGGERSAND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. PLACEMENT OFTHESE DEVICES SHALL BE APPROVED BY THE CITY AND ENGINEER PRIOR TO PLACEMENT.TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MNDOT STANDARDS.CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TOADJACENT PROPERTIES. SERVICES, MINNETONKA, MN, 05/26/2022.PLAN ARE APPROXIMATE. CONTRACTOR SHALL FIELD VERIFY SITE CONDITIONS AND UTILITYLOCATIONS PRIOR TO EXCAVATION/CONSTRUCTION. IF ANY DISCREPANCIES ARE FOUND, THEENGINEER SHOULD BE NOTIFIED IMMEDIATELY.NOTED.EXITS, RAMPS, AND TRUCK DOCKS.RECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER.BY OTHERS FOR SITE LIGHTING DETAILS AND PHOTOMETRICS. SIZE EXISTING ZONING:PROPOSED ZONING:PARCEL DESCRIPTION:PROPERTY AREA:BUILDING GROSS SIZE:BUILDING SETBACK PER CODE:PARKING SETBACK:PARKING SPACE/DRIVE AISLE:PARKING REQUIRED (CITY OF MAPLEWOOD):MIN 1 STALL PER UNIT/MAX 2.5 STALL PER UNITPARKING PROVIDED: 12" X 18" GENERAL SITE NOTES 2.LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS SHOWN ON THIS3.REFER TO BOUNDARY SURVEY FOR LOT BEARINGS, DIMENSIONS AND AREAS.4.ALL DIMENSIONS ARE TO FACE OF CURB OR EXTERIOR FACE OF BUILDING UNLESS OTHERWISE6.ALL CURB RADII ARE SHALL BE 3.0 FEET (TO FACE OF CURB) UNLESS OTHERWISE NOTED.7.ALL CURB AND GUTTER SHALL BE8.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC9.BITUMINOUS PAVEMENT AND CONCRETE SECTIONS TO BE IN ACCORDANCE WITH THE SITE LEGEND 1.BACKGROUND INFORMATION FOR THIS PROJECT PROVIDED BY WESTWOOD PROFESSIONAL5.REFER TO ARCHITECTURAL PLANS FOR EXACT BUILDING DIMENSIONS AND LOCATIONS OF10.CONTRACTOR SHALL MAINTAIN FULL ACCESS TO ADJACENT PROPERTIES DURING11.SITE LIGHTING SHOWN ON PLAN IS FOR REFERENCE ONLY. REFER TO LIGHTING PLAN PREPARED SITE DEVELOPMENT SUMMARY STOP SIGN30" X 30"HANDICAP ACCESSIBLE SIGN LEGEND S.10 S.1S.2 REFERENCE SITE DETAILS (SI-0XX)SITE KEY NOTES JOINTS/SEAMS COMPARED TO EXISTING CONDITIONS. BOULEVARD INSTALLED AS PART OF DRIVEWAY REMOVAL SHALL NOT RESULT IN ANY ADDITIONAL 1 1 8PRIVATE CONCRETE SIDEWALK20BITUMINOUS TRAIL22SAW CUT CONTROL JOINT40MODULAR BLOCK RETAINING WALLATRANSFORMER PADCREPLACEMENT CURB, SIDEWALK, AND BRICK 1 B612 CURB AND GUTTER13TRAFFIC ARROW15HANDICAP ACCESSIBLE SIGNAGE AND STRIPING18BOLLARD19PAVEMENT SECTIONS35ORNAMENTAL FENCEBSIDEWALK RAMP AND STAIRDBENCH L T WESMAP 1 MATCH EX TRAIL WEST LINE LOT 3, BLOCK 1,MAPLEWOOD MALL ADDTION 20 ' ' 0 0 0 X . 0 . 0 ' ' 0 4 1 2 4 5 8' . 7 . 4 4 40' FUTURE ROADWAY DEDICATION X H O P ' 18.83 X H O P X H O X P X H 8 O 14 P D SIDEWALK, AND MATCH EX CURB,BOULEVARD 50' WETLAND BUFFER SETBACK (CITY) X 25' WETLAND BUFFER SETBACK (WATERSHED) APPARENT R/W LINE,NO DOCUMENTATION PROVIDED H ' O 5 P 1 R X X A E E N N O H ZO C Z O 1 P 22 X 00.33 D 7' 7 1 H X (508.59)O ' B 5 P R 19 20 X ' 5 R H O P 15 BOULEVARD 7' S.2 D 9' (TYP) X SIDEWALK, AND 10 MATCH EX CURB, ' 0 1 H R O P 13 18' (TYP) X 24' 05/24/2022 ' 5 ELEV=917.44 R EDGE OF WATER H O 1 P X COUNTY ROAD D 6' 32 POND X H O 35 P 5' 10 241 UNITS347,314 SF X ENCLAVE APARTMENTFFE=935.15 A E E 1 N 1 N ' O 5 O Z R Z X POOL 8 H O P 35 6' 7 PROPOSED 100-YR HWL X H A O P 40 X ' 0' 0 1 1 R R T 40 ' 2 3 H 1R 5 O X P 18 .. 53 3 2 99 EE FF L F 1 X ' H 0 18.83'1 O R P ' 0 1 40R 24' S.1 A E N OZ ' 'X 0 EN 'O 'Z 2 4 1 2 .R 9 ' 14 . 150 . H 42 4 O ' R 2 P 2 6 TRAIL 22 MATCH EX MATCH W"45'60°10N 82.794 EX CURB OS HTU WAL N CURB VIRD E MATCH EX © 2022 Westwood Professional Services, Inc.N:\\0037066.00\\DWG\\CIVIL\\0037066SP01.DWG Council Packet Page Number 331 of 363 J2, Attachment 11 MAPLEWOOD ENCLAVE .. WEST FARGO, ND 58078 .. LICENSE NO.DATE:MAPLEWOOD, MN 10/24/202210/24/202210/24/2022 6' or 3'VERTICAL SCALE: ... 300 23RD AVE E, SUITE 300 PLAN .. SHARI LYNN S. AHRENS.. 30'HORIZONTAL SCALE: (888) 937-5150 ENCLAVE DEVELOPMENTENCLAVE (952) 937-5822Minnetonka, MN 55343Fax CITY AND WATERSHED RESUBMITTAL10/24/2022 .DRAWN: (952) 937-515012701 Whitewater Drive, Suite #300Phone LANDSCAPE OF THE STATE OF MINNESOTA WATERSHED SUBMITTAL10/10/2022 MAPLEWOOD . CHECKED: DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OR UNDER MY DIRECT SUPERVISION AND THAT I AM A PREPARED FOR: REVISIONS: .DESIGNED: I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME 09/23/2022 INITIAL ISSUE: 10/24/2022 L100 SHEET NUMBER:DATE: PROJECT NUMBER: 0037066.00 SINGLESINGLESINGLE SINGLESINGLESINGLESINGLESINGLE------ REMARKS------------------------------------------------------ FULL------------ SINGLECLUMPFULL-- SINGLE 90' Common Ground Alliance 18" O.C.18" O.C.24" O.C.16" O.C.12" O.C.12" O.C.12" O.C.18" O.C.18" O.C.18" O.C.18" O.C.18" O.C.18" O.C.24" O.C.24" O.C. 3'-0" O.C.4'-0" O.C.5'-0" O.C.4'-0" O.C.4'-0" O.C.4'-0" O.C.4'-0" O.C.3'-0" O.C.3'-0" O.C.3'-0" O.C.4'-0" O.C.4'-0" O.C.4'-0" O.C.4'-0" O.C.4'-0" O.C.6'-0" O.C.6'-0" O.C.18" O.C.18" O.C.18" O.C.18" O.C. 18" O.C. AS SHOWNAS SHOWNAS SHOWN Call 48 Hours before digging:AS SHOWNAS SHOWNAS SHOWNAS SHOWNAS SHOWN SPACING AS SHOWN AS SHOWN 811 or call811.com AS SHOWNAS SHOWNAS SHOWN QUANTITY CONT. = CONTAINER 60' B&BB&BB&B B&BB&BB&BB&BB&B ROOTCONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT. B&BCONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT.CONT. B&BB&BB&B B&BCONT. 1" = 30' 30' 2.5" CAL.2.5" CAL.2.5" CAL. 2.5" CAL.3.5" CAL.3.5" CAL.3.5" CAL.2.5" CAL. SIZE 6' HT.#5 #5 #5 #5 #5 #5 #5 #5 #5 #5 #5 #5 #5 #5 6' HT.#5 #5 1.5" CAL.1.5" CAL.1.5" CAL.#5 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 #1 0' NOT FOR CONSTRUCTION BOTANICAL NAMEQUERCUS BICOLORCELTIS OCCIDENTALISTILIA AMERICANA 'BOULEVARD' GYMNOCLADUS DIOICUS 'UMNSYNERGY'ULMUS AMERICANA 'NEW HARMONY'BETULA NIGRAGLEDITSIA TRIACANTHOS VAR. INERMIS 'IMPCOLE'QUERCUS ELLIPSOIDALISASTER 'WOODS BLUE'ASTER NOVI-BELGII 'ALERT'ASTILBE CHINENSIS 'VISIONS'ASCLEPIAS TUBEROSASEDUM X 'AUTUMN JOY'SEDUM X 'AUTUMN FIRE'SCHIZACHYRIUM SCOPARIUM 'BLAZE'CALAMAGROSTIS X ACUTIFLORA 'KARL FOERSTER' JUNIPERUS VIRGINIANA 'SKYROCKET'JUNIPERUS CHINENSIS 'MONLEP'TAXUS MEDII 'TAUNTON'WEIGELA FLORIDA 'MINUET'CORNUS ALBA SIBIRICAARONIA MELANOCARPAVIBURNUM TRILOBUM 'J.N. SELECT'CORNUS SERICEA 'CARDINAL'LIATRIS PYCNOSTACHYAPHLOX PILOSABAPTISIA AUSTRALISRUDBECKIA HIRTAACHILLEA MILLEFOLIUMMONARDA FISTULOSACEANTHUS AMERICANUSPANICUM VIRGATUM 'SHENANDOAH' PICEA GLAUCA DENSATAPICEA ABIES 'NIDIFORMIS'PINUS STROBUS 'MINUTA'PINUS MUGO PUMILIOPICEA MARIANA 'BLUE TEARDROP'DIERVILLA LONICERASPIRAEA NIPPONICA 'SNOWMOUND'HYDRANGEA ARBORESCENS 'ANNABELLE'PHYSOCARPUS OPULIFOLUS 'JEFAM'PHYSOCARPUS OPULIFOLIUS 'DART'S GOLD'ECHINACEA PURPUREAECHINACEA PALLIDAPEROVSKIA ATRIPLICFOLIA CRATAEGUS CRUSGALLI 'INERMIS'CARPINUS CAROLIANAPINUS STROBUSSPOROBOLUS HETEROLEPIS MALUS 'SPRING SNOW' COMMONTRUE NORTH KENTUCKY COFFEETREESWAMP WHITE OAKHACKBERRYBOULEVARD LINDEN NEW HARMONY ELMRIVER BIRCHIMPERIAL HONEYLOCUSTNORTHERN PIN OAKWOODS BLUE ASTERALERT ASTERVISIONS IN RED ASTILBEAUTUMN JOY SEDUMAUTUMN FIRE SEDUM SKYROCKET JUNIPERTAUNTON YEWSNOWMOUND SPIREAANNABELLE HYDRANGEAAMBER JUBILEE NINEBARKCARDINAL DOGWOODPRIARIE BLAZINGSTARPRAIRIE PHLOXBLUE FALSE INDIGOBLACK EYED SUSANCOMMON YARROWRUSSIAN SAGEBERGMONTNEW JERSEY TEABUTTERFLY WEEDBLAZE LITTLE BLUESTEM GRASSKARL FOERSTER FEATHER REED GRASSRED SWITCH GRASS BLACK HILLS SPRUCEWHITE PINEBIRD'S NEST SPRUCEMINUTA WHITE PINEMINT JULEP JUNIPERDWARF MUGO PINEBLUE TEARDROP BLACK SPRUCEDWARF BUSH HONEYSUCKLEMINUET WEIGELADART'S GOLD NINEBARKRED GNOME DOGWOODBLACK CHOKEBERRYREDWING AMERICAN CRANBERRYBUSHPURPLE CONEFLOWERPALE PURPLE CONEFLOWER THORNLESS COCKSPUR HAWTHORNPRAIRIE DROPSEED GRASS BLUE BEECHSPRING SNOW CRAB 433 34344 6 2------------------ 4------------------------------------------------------ 288 242 -- 231361537 RIBBFI CHBBOLSKJAJSAFSBLB TNCIMHMJJBTSBLCPBSBESNJTKFGRSG NHENPOSWOBNSTAYAJNPPHAAAVRAPPCYARRUSBRGBFW BBEBHSDBHSMSRGDRACCADWBAPUC TCHSSCMUPANHDGNPDS MWP CODEQTYWHPMWG PERENNIALS OVERSTORY TREE CONIFEROUS TREE DECIDUOUS SHRUB ORNAMENTAL TREECONIFEROUS SHRUB ABBREVIATIONS: B&B = BALLED AND BURLAPPED CAL. = CALIPER HT. = HEIGHT MIN. =MINIMUM O.C. = ON CENTER SP. = SPREAD QTY .=NOTE: QUANTITIES ON PLAN SUPERSEDE LIST QUANTITIES IN THE EVENT OF A DISCREPANCY. PLANT SCHEDULE O T S O OTS TOT S OTS S OTS OT S OTS OTS O FSTOSTOSTOSTOSTO STOSTOSTO 927.02 927.02 O T S O F STOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOSTO O T O S T S CC B B X O C T S T A W O F 40' FUTURE ROADWAY DEDICATION C C O T S X H O P O T S A T ABLC A BLC WO TAY RAC F DGNAJNBLC X TAYAJN TAY TAYTAYTAY TAYRGD O NHE DGN DGN T AJNDGN SKJ RGD TAY S TAY MJJTAY TAY SWO H O P O T S CAD MJJ X T A C W O F O T S MWP TAY RGD MJJ MWPRUS BFI DGNANHDGN BNS BNSMJJWHP RGD SKJ H A MJJ O X P O T S MJJ T A TAY WO F CHB O RUS A T S A BLC X TAY MJJ H O P O D T S CBRAC B RSG AJN BOL WAT O MUP F 924.09 BNSTAY X RSG MWP OTS CC SSC TNC MJJ H MJJ O RGD P RIB NPO DGN BNS AJN X WATO F BNS ANH A B SSC AJN X BNS C T BNS A W O F MWG D CHB DGN AFS A X E (508.59) BNSMWG AJS ASHREDDED HARDWOOD MULCH (TYP.) BNSBEDGER (TYP.)CSOD (TYP.)DPOLLINATOR SEED MIX (FORBES & GRASSES)ERAIN GARDEN SEED MIX MJJ LANDSCAPE KEYNOTES T RGD A NPO W ANH VRA AJS BNS TCH O F X PDS MWG VRA ANH ANH A T A DBH W SSC BLB MWG KFG X O BNS OF PATH TO BE MOWED) LIMIT OF MAINTENANCE(ONLY 5' STRIP FROM EDGE F IMH BLB MJJ MJJ CAD BES IMH X T A AJN W AJN C KFG BD O BNSSKJ F YAR, BRG, NJT,BFW,RSG,PDS, BLB AJN BLC RAC A VRA MJJSHRUBS PERENNIALSEDGER X RGDC COUNTY ROAD D TAY AFSA DISTRIBUTED THROUGHOUT GROUPINGS. T A W PDS O MIX OF: PBS,PPH,BFI, BES, WBA, AAA, PUC, PPC, PUC F DGN KFG RGD PDS PLANTED IN GROUPINGS OF 15, SPECIES EVENLY SMS DBH AJN X A IRW WHP SANS DBH A AJSRSG O T X F WBAIRW A T A W SKJ RGD NW BOL A BNS PPC S CAD ANH NHE BTS MJJ RIB C TAY X BLB 926.56 T A T C A W AJN W C SAN FO OVERSTORY DECIDUOUS TREEORNAMENTAL TREE X D A FFE=927.06 RGD C TNC ANH T TAY TAYTAY T ANHSWO A ANH SWO W BNS N A DBH S X TAY FO RIB E IMH ANPO MWPDBHMJJ T BLC A LANDSCAPE LEGEND WX DBH T BLCBNSBNS DGNC MJJ MWPDBHA A BBLCMWP SAN STOSTO BNS W MWG MWP C C S T E A NPOBHS E W C T A E N W STO A S GAS AS G GAS GAS GAS GAS GAS GAS GAS AS G GAS GAS S GA GAS GAS GAS GAS SAN SANSAN SAN SSAN SANSAN SAN ANSAN SANS SAN SANSAN SSAN SAN T WAT AAT W WAT B WAT W CHB WAT TNC O AT W IMH WATT SWO AT WS OWAT WAT WAT WAT TWAT WAT S 0N 94 W"45'60°1 82.7 STO STO UOS ALHT NW D EVIR O T S © 2022 Westwood Professional Services, Inc.N:\\0037066.00\\DWG\\CIVIL\\0037066PL01.DWG Council Packet Page Number 332 of 363 J2, Attachment 12 2 ! ! L 4 D! ! U P M P M C O PJUJEEB!!!! !!!MMBN !!!!!!!EPP XFMQB N 3 3 ! ! ! ! ! ! ! F H O B S Council Packet Page Number 333 of 363 J2, Attachment 12 Council Packet Page Number 334 of 363 J2, Attachment 12 Council Packet Page Number 335 of 363 J2, Attachment 12 Council Packet Page Number 336 of 363 J2, Attachment 12 Council Packet Page Number 337 of 363 J2, Attachment 12 Council Packet Page Number 338 of 363 J2, Attachment 12 Council Packet Page Number 339 of 363 J2, Attachment 12 Council Packet Page Number 340 of 363 J2, Attachment 12 Council Packet Page Number 341 of 363 J2, Attachment 13 Engineering Plan Review PROJECT: Enclave Apartments (Myth Site Redevelopment) 3090 Southlawn Drive PROJECT NO: 22-30 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 11-2-2022 PLAN SET: Civil plans dated 9-23-2022 REPORTS: Stormwater Management Plan dated 9-26-2022 Traffic Impact Analysis dated 9-24-2022 Geotechnical Report dated 9-6-2022 The applicant is seeking city approval to demolish the existing Myth Nightclub building and associated site amenities in order to construct a proposed 4-story apartment complex. The applicant is requesting a review of the current design. The amount of disturbance on this site is greater than ½ acre. As such, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. The applicant is proposing to meet these requirements via the use of an underground infiltration system and an infiltration basin. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents and calculations for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management The proposed site meets and surpasses the City’s stormwater management standards, increasing greenspace (pervious areas) onsite by roughly 1.5 acres and reducing runoff volumes significantly for all storm events, including by 84% for the 2-year design event, 63% for the 10-year event, and 36% in the 100-year event. Likewise, pre-treatment devices have been included in the design to remove sediment upstream of infiltration practices. The proposed development should significantly improve the quality of runoff reaching the adjacent pond. 1) The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2) A joint storm water maintenance agreement shall be prepared and signed by the owner for the proposed infiltration basin, pretreatment devices, and underground infiltration Council Packet Page Number 342 of 363 J2, Attachment 13 system. The Owner shall submit a signed copy of the joint storm-water maintenance agreement with the RWMWD to the City. 3) The emergency overflow for the infiltration basin shall be properly stabilized/armored to prevent erosion during an overflow event. 4) Pre-treatment of stormwater before discharge into infiltration basins is required. A minimum 3-foot deep sump or similar pre-treatment shall be installed on CBMH-301 to provide pre-treatment and sediment removal upstream of the proposed filtration basin. Grading and Erosion Control 5) All slopes shall be 3H:1V or flatter. 6) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 7) A double row of heavy-duty silt fencing or approved equal is required long the southern edge of construction (north of the pond) to prevent sediment from impacting the adjacent pond. 8) Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 9) All pedestrian facilities shall be ADA compliant. 10) The total grading volume (cut/fill) shall be noted on the plans. 11) A copy of the project SWPPP and approved NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 12) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required. 13) All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. 14) All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. Council Packet Page Number 343 of 363 J2, Attachment 13 Traffic Analysis The developer supplied a traffic impact analysis as part of the overall submittal. The report analyzed the existing traffic patterns and demands in the area and projected demands post development. From the information submitted it appears that the adjacent roadways and intersections will function acceptably in the post-development conditions. Other 15) The existing retaining wall just north of the pond is failing and requires replacement. It is currently shown being replaced in the proposed plans. 16) All work within the Southlawn Avenue right-of-way (ROW) will require a City ROW permit. All requirements of the City’s ROW ordinance shall be met. 17) The project shall be reviewed by Ramsey County. All requirements of Ramsey County shall be met. A Ramsey County ROW permit is required for work along County Road D. 18) The existing sidewalks adjacent to the site shall be protected throughout construction. Damaged portions of the sidewalk shall be replaced with the same materials and at the same thicknesses as are existing. 19) The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment (sod, seed, etc.), aggregate base, and paving. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 20) Right-of-way permit 21) Grading and erosion control permit 22) Storm Sewer Permit 23) Sanitary Sewer Permit - END COMMENTS - Council Packet Page Number 344 of 363 J2, Attachment 14 Environmental Review Project: Enclave Development Date of Plans: Revised Landscape and Tree Preservation Plans (November 11, 2022) Date of Review: November 22, 2022 Location: 3090 Southlawn Drive North Reviewer: Shann Finwall, Environmental Planner 651-249-2304, shann.finwall@maplewoodmn.gov Carole Gernes, Natural Resources Coordinator 651-249-2416, carole.gernes@maplewoodmn.gov Project Background: The applicant proposes to redevelop the Myth Nightclub site at 3090 Southlawn Drive with a 241-unit, 4-story, market-rate apartment building. The applicants must comply with the City’s tree, wetland, solid waste, and green building ordinances and meet all landscape policies. Trees 1. Tree Preservation Ordinance: a. Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree of the following size: hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b. Specimen Trees: A specimen tree is defined as a healthy tree of any species that is 28 inches in diameter or greater. c. Tree Replacement: If greater than 20 percent of significant trees are removed, tree replacement is based on a calculation of significant trees located on the site and significant trees removed. Credits are given for all specimen trees that are preserved. If less than 20 percent of significant trees are removed, tree replacement is based on a calculation of one 2-caliper inch replacement tree per significant tree removed. d. Tree Replacement: The tree standards require that as many replacement trees be planted on the site as possible. An applicant can pay into the City’s tree fund at a rate of $60 per caliper inch for trees that cannot be planted on site. The City uses the tree fund to manage trees in parks and right-of-ways, and subsidize the annual resident tree sale. 2. Tree Impacts: There are 43 trees on the site, 15 of those trees are considered significant trees, for a total of 131.5 caliper inches of significant trees on the site. Development of the site will include the removal of all trees, including the 15 significant trees (100 percent). City code requires 157.8 caliper inches of replacement trees. Council Packet Page Number 345 of 363 J2, Attachment 14 3.Tree Replacement:The landscape plan shows 42 new trees, totaling 109 caliper inches of replacement trees. This is 48.8 caliper inches less than City code requires. 4. Tree Recommendations: a. Prior to issuance of a grading permit, the applicant must submit the following: 1) Revised Landscape Plan: The revised plan should show an additional 48.8 caliper inches of replacement trees. Alternatively, the applicant can pay into the City’s tree fund (see below). 2) Escrow: The applicant must submit a tree escrow in the amount of $60 per caliper inch of trees to be replaced on the site. The escrow will be released once the trees are planted with a one-year warranty. 3) Tree Fund: The applicants must submit a tree fund payment in the amount of $60 per caliper inch of replacement tree that cannot be planted on site. Since 109 caliper inches of trees are proposed to be planted on the site, the applicants would owe the City’s tree fund $3,660 (157.8 caliper inches of required tree replacement – 109 caliper inches of trees planted on the site = 48.8 caliper inches of trees not planted on the site x $60 = $2,928). Wetland 1. Wetland Ordinance: The City’s wetland ordinance requires a 50-foot minimum buffer be maintained around a Manage C wetland. No mowing, grading, or building is allowed within the buffer. 2. Wetland Buffer Impacts: There is a Manage C wetland located on the south side of the property (50-foot buffer required). The existing Myth structure, sidewalk, and surface parking have an approximate setback of 3 to 11 feet from the wetland. Additionally, there is a retaining wall along the edge of the wetland. There is no green space between the development and the wetland. In order to proceed with the project, the structure, sidewalk, and surface parking lot will be removed and the retaining wall will be reconstructed due to structural instability. Because there will be grading to the edge of the wetland for this work, the project will require a 50-foot wetland buffer variance. The building will be constructed with an average setback of 42.9 feet to the wetland and the trail on the south side of the building will come to within 25 feet of the wetland. The applicants are proposing to plant native trees, shrubs, and seed within the 25 feet of green space between the wetland/retaining wall and the trail. 3. Wetland Buffer Recommendations: a. Prior to issuance of a grading permit the applicant must: 1) Submit a wetland buffer mitigation plan as follows: Council Packet Page Number 346 of 363 J2, Attachment 14 a) Native Buffer: Extension of the proposed 10-foot wide wetland buffer native plant plugs and seed mix to within 5 feet of the sidewalk, for an approximate native buffer of 15 feet. b) Planting Table: Update the wetland buffer native planting table to identify the quantity of each native plant plug species. c) Bench Plans: Detailed bench plans showing the locations, style, installation, and hard surface landscape plan to include boulders or rocks and native plants along the south side of the benches. 2) Sign a wetland buffer mitigation and maintenance agreement with the City requiring that the applicant establish and maintain the required mitigation within the buffer for a three-year period. The City of Maplewood will draft the maintenance agreement once the wetland buffer mitigation plan is complete. 3) Submit a cash escrow or letter of credit to cover 150 percent of the wetland buffer mitigation. The City will retain the escrow for up to three years as outlined in the maintenance agreement to ensure the wetland buffer mitigation is established and maintained. Infiltration Basin 1. Infiltration Basins Proposed: There is an infiltration basin proposed on the southwest corner of the lot (Basin B). 2. City Infiltration Basin Planting Requirements: Large infiltration basins will ideally be planted with deep-rooted native plants. The City requires a portion of the basin to be planted rather than seeded. Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. Basin bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows into the basin. 3. Infiltration Basin Recommendations: a. Prior to issuance of a grading permit the applicant must: 1) Submit a revised infiltration basin planting plan as follows: a) Slopes: The slopes of the infiltration basin are proposed to be seeded and plugs are indicated only for the basin bottom. Plugs should also be planted on the slopes to allow for faster root growth, reducing the possibility of erosion. b) Native Plug Quantity: Identify the quantity of the native plugs proposed. 2) Sign an infiltration basin maintenance agreement with the City requiring that the applicant establish and maintain the infiltration basin plantings for a three-year period. The City of Maplewood will draft the maintenance agreement once the infiltration basin planting plan is complete. Council Packet Page Number 347 of 363 J2, Attachment 14 Overall Landscaping Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. Landscaping Recommendation: a. Prior to issuance of a grading permit the applicant must: 1) Submit a revised landscape plan and landscape detail as follows: a) Nonnative/Invasive Species: Work with staff to ensure all nonnative and invasive species are replaced. b) Planting Details: Work with staff to ensure all planting and maintenance details meet the City’s landscape policies. Green Building Code The Green Building Code applies to Maplewood owned and financed buildings. The goal of the Green Building Code is to safeguard the environment, public health, safety and general welfare through the establishment of requirements to reduce the negative impacts and increase the positive impacts of the built environment on the natural environment and building occupants. The Enclave apartment building must comply with the Green Building Code and ensure sections 2 in the Code are complete including 1) energy conservation, efficiency, and CO emission reductions; and 2) material resource conservation and efficiency standards. Solid Waste Ordinance All multi-family properties are included in the City’s recycling program. The City of Maplewood contracts with Tennis Sanitation for multi-family recycling. Tennis Sanitation supplies 95-gallon recycling carts or recycling dumpsters collected weekly. The City of Maplewood adds the recycling fee onto the water bill. Prior to Certificate of Occupancy, the applicant must ensure recycling service is set up through the City’s recycling program. Council Packet Page Number 348 of 363 J2, Attachment 15 MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, November 15, 2022 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 1.Design Review, Residential Apartment Project, 3090 Southlawn Drive Elizabeth Hammond, Planner, presented the Design Review, Residential Apartment Project, 3090 Southlawn Drive and answered questions from the Board. Patrick Brama, Enclave Development, addressed the Board and answered questions. BoardmemberOszman moved to approve a resolution for design review for a residential apartment project at 3090 Southlawn Drive. Chairperson Kempe made the friendly amendment that the applicant remove two parking stalls from the interior courtyard and replace with greenspace in the area. Seconded by BoardmemberReinertAyes – Kempe, Reinert, Oszman Nayes - Shankar The motion passed. November 15, 2022 1 Community Design Review BoardMeetingMinutes Council Packet Page Number 349 of 363 J2, Attachment 16 MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, November 15, 2022 City Hall, Council Chambers 1830 County Road B East E.PUBLIC HEARING 1.Residential Apartment Project, 3090 Southlawn Drive a.Preliminary Plat b.Wetland Buffer Variance Elizabeth Hammond, Planner, presentedthe Residential Apartment Project, 3090 Southlawn Drive, Preliminary Plat and Wetland Buffer Variance Resolution and answered questions from the Commission. Jon Jarosch, City Engineer, addressed the Commission and answered questions. Patrick Bramaand Shari Ahrens, both from EnclaveDevelopment, addressed the commission and answered questions. ChairpersonArbuckleopened the public hearing. There were no speakers present for this item Chairperson Arbuckleclosed the public hearing. Commissioner Desai movedto approve a resolution for a preliminary plat and a resolution for a 50-foot wetland buffer variance. Seconded by CommissionerDahm Ayes – All The motion passed. This itemwill go to the city council on December 12, 2022 November 15, 2022 1 PlanningCommission MeetingMinutes Council Packet Page Number 350 of 363 J2, Attachment 17 MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION EMBER 30, 2022 WEDNESDAY, NOV 7:00 P.M. 1.CALL TO ORDER Acting ChairpersonBryan called a meeting of the Environmental and Natural Resources Commission to order at 7:05 p.m. 2.ROLL CALL Emma Broadnax, CommissionerAbsent Rebecca Bryan, Acting ChairpersonPresent Benjamin Guell, CommissionerPresent Mollie Miller, CommissionerAbsent Ted Redmond, CommissionerPresent Staff Present Shann Finwall, EnvironmentalPlanner Elizabeth Hammond, Planner Jon Jarosch, Assistant City Engineer NEW BUSINESS Wetland Buffer Variance, Enclave Apartments, 3090 Southlawn Drive Planner Hammond presented the development’sbackground, land use, and design review; AssistantCity Engineer Jarosch presented the development’s stormwater management; andEnvironmental Planner Finwall presented the development’s tree andwetland buffer impacts and mitigation, and the wetland buffervariance findings. Council Packet Page Number 351 of 363 J2, Attachment 17 Shari Ahrens, Senior Project Engineer with Westwood and Patrick Brama, Developer with Enclave answered questions of the Commission. The Commission had the following questions, comments, and recommendations: Where does the stormwater runoff go once it leaves the site? Assistant City Engineer stated the runoff flows to the northwest to Willow Lake in Vadnais Heights. What is the timeline for the future road? Planner Hammond explained that is uncertain. One-half of the right-of-way will be dedicated with the development of the Enclave apartments. The other one-half of the right- of-way would be dedicated with future redevelopment of the Becker Furniture site to the east. Will the mesic prairie mix hold up to fluctuations in the water level? Senior Project Engineer Ahrens explained the only area of the wetland buffer that will have fluctuating water is near the basin. Plugs are proposed in that area. The wetland buffer mitigation is an improvement to the existing buffer. The applicants should try toplant more trees on the site. The public will likely ride bikes on the trail, and may cut through from Southlawn Driveto the Becker Furniture site. For that reason, the applicants should consider extending the sidewalk on the east side of the siteup to Becker Furniture’s property. Commissioner Redmond made a motion to recommend approval of the wetland buffer variance. Seconded by Commissioner Guell Ayes - All The motion passed. 2 Council Packet Page Number 352 of 363 For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l 4.89 AcresThe current site of Myth Nightclub and parking lotPreliminary/Final PlatWetland Buffer VarianceDesign Review c ¤¤¤¤¤ n Proposes to construct a four-story residential apartment building at 3090 SoutlawnDrive (241 Ïunits)Requesting approval for: E ¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l FLU: Mixed-Use CommunityZoning: North End Site allows for up to 244.5 units (241 units proposed) The proposal meets the intent of the comp plan c ¤¤¤¤ n Current controls of propertyComp Plan guides the property for High-density housing (25 Ï50 units/acre) E¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l c n September 9, 2019: The city adopted the North End Vision PlanNovember 22, 2021: The city adopted the ordinance establishing the North End Zoning District First redevelopment project in the cityÔs recently created North End Zoning District E ¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l c n Building would have onsite professional property management and includes a mix of housing options, including studio, one-bedroom, two-bedroom, and three-bedroom units, all with private balconiesAn underground and partially below-ground floor heated parking garage, surface parking stalls, and electric vehicle charging stations Two rooftop patios, community rooms, fitness and yoga rooms, a game room, a dog wash station, and an outdoor pool. Rooftop solar panels and a variety of landscaping improvements, including a natural pedestrian corridor for public use and enjoyment south of the proposed building E¤¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d l o a o n i w F e / l y p r a a n M i e m i v l a e l r t c Pa l n The site, currently comprised of two parcels, would be re-platted into one single parcelDedicating 40 feet of Right-of-way on the east side of the plat for a future roadway EÏP ¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment n Access from SouthlawnDrive on the westApplicant to install a 6-foot wide bituminous trail connection (east-to-west) on the south side of the property, and an 8-foot wide bituminous trail connection (north-to-south) on the east side of the property Achieves district standards: setbacks, density, and parking a l ¤¤¤ P e t i S Ï d o o w e l p a M e v a l c n E For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment n a l P e Variety of perennial trees, shrubs, and native plants Ïprovide natural areas of screening and complement the overall site layoutIncorporates native seed plantings, achieves tree preservation ordinance requirements p ¤¤ a c s d n a L Ï d o o w e l p a M e v a l c n E For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l c n Manage C wetland on the south portion of the parcel City ordinance requires a 50-foot wetland buffer from the edge of the delineated wetland to a structure and prohibits any activity within the bufferThe existing building, sidewalk, and surface parking on the property are currently between 3 to 11 feet from the delineated wetland edge at various points E ¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d n a l t e W Ï d o o w e l p a M e v a l c The existing retaining wall adjacent to the wetland is structurally unstable (needs to be removed and replaced)Applicant would restore the wetland buffer with native vegetation, complying with the Ramsey Washington Metro Watershed DistrictÔs 25-foot wetland buffer requirementThe resulting development would increase the wetland buffer from currently an average of 7 feet, to 42.9 feet. n E¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d n a l t e W Ï d o o w e l p a M e v a l c n E For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d n a l t e W Ï d o o w e l p a M e v a l c n E For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d n a l t e W Ï d o o w e l p a M e v a l c n E For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l c n Exterior materials include cultured stone, brick, lap siding, smooth block, and metal/composite panelsThe proposed exterior building materials achieve the required primary, secondary, and accent material standards of the NE districtThe building facades are articulated into distinct sections and achieve the minimum street façade ground-floor transparency requirements E¤¤¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment d o o w e l p a M e v a l The east side of the building faces a future-planned neighborhood main street, requiring a 10-foot stepbackfor buildings above three stories: The applicant proposes four stories without the 10-foot stepbackMaximum building length 250 feet: The applicant proposes building lengths of 413 feet on the north, 332 feet on the south, 192 feet on the east, and 341 feet on the west in length c ¤¤ n Design Standard Exceptions (2 requested) E¤ For the permanent record: Meeting Date: 12/12/2022 Agenda Item J2, Additional Attachment l a v o r p s p l a n a v d o o e i r d t p n p e a a m d d e m d n o c n e e e R m m m o c m e R o c l e a v R o r p - p a d d e o d n o e November 15, 2022 (Preliminary Plat, Wetland m w m e o l c e p R a December 12, 2022 (Design Review, Preliminary Plat, Final Plat, M e November 15, 2022 (Design Review) v November 30, 2022 (Wetland Buffer Variance) a l c Staff surveyed surrounding properties and sent a public hearing notice to properties within 500 feet Ïone comment was received and included in reportCDRB: Planning Commission: Buffer Variance) ENR: City Council: and Wetland Buffer Variance) n E¤¤¤¤¤ J3 CITY COUNCILSTAFF REPORT Meeting Date December 12, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ron Batty, City Attorney Michael Martin, AICP, Assistant Community Development Director PRESENTER:Ron Batty, City Attorney Resolution Approving Second Amendment to the Purchase Agreement, AGENDA ITEM: 1160 Frost Avenue East Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: On June 28, 2021, the City Council approved a purchase agreement with Reuter Walton to purchase 1160 Frost Avenue East. On November 14, 2022, the city entered into a First Amendment to Purchase Agreement to extend certain dates. The buyer has requested a Second Amendment to the Purchase Agreement to extend the Inspection Period and Closing Date again. Recommended Action: Motion to approve the resolution authorizing execution of Second Amendment to Purchase Agreement regarding 1160 Frost Avenue East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The sale of the property is consistent with the city’s strategic plan. The city is selling the property for fair market value, ensuring it is a good steward of its capital assets. Background: The city purchased the property at 1160 Frost Avenue East on May 4, 2017, for $250,000. On June 28, 2021, the City Council approved a purchase agreement with Reuter Walton to purchase 1160 Frost Avenue East for $250,000. Due to the extended timeline to review the land use applications for this development and the negotiations between the Maplewood EDA and the developer over the financial request, there is a Council Packet Page Number 353 of 363 J3 need for both parties to modify the purchase agreement a second time to extend the Inspection Period and the Closing Date. The Second Amendment proposes the following changes: The buyer’s extended inspection period will end on February 1, 2023. Closing on the purchase and sale of the property shall occur by March 1, 2023. Both extensions are for 30 days. Attachments: 1. Resolution Authorizing Execution of the Amended Purchase Agreement Therefor 2. Second Amendment to Purchase Agreement Council Packet Page Number 354 of 363 J3 Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ___________ RESOLUTION APPROVING SECOND AMENDMENT TO PURCHASE AGREEMENT FOR 1160 FROST AVENUE WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 1160 Frost Avenuein Maplewood, Minnesota (the “Property”); and WHEREAS, the legal description of the Property is: Lots 1 through 20 inclusive, Block 1, Kavanagh and Dawson’s Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota; and WHEREAS, on July 8, 2021 the City entered into a purchase agreement with Reuter Walton Development, LLC (the “Purchase Agreement”) regarding the Property; and WHEREAS, on November 17, 2022 the parties executed the First Amendment to Purchase Agreement to extend certain dates and deadlines; and WHEREAS, the parties wish to amend the Purchase Agreementagain. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1.The recitals set forth herein are incorporated into and made a part hereof. 2.The Mayor and City Manager are hereby authorized and directed to execute the Second Amendment to Purchase Agreement with Reuter Walton Development, LLC for the Property. 3.TheCity staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this resolution. th Approved this 12 day of December, 2022 by the City Council of the City of Maplewood, Minnesota. CITY OF MAPLEWOOD, MINNESOTA Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Council Packet Page Number 355 of 363 J3 Attachment 2 SECOND AMENDMENT TO PURCHASE AGREEMENT This Second Amendment to Purchase Agreement(the “Second Amendment”) is made this ___ day of December, 2022, by and between the city ofMaplewood, a municipal corporation under the laws of Minnesota (“Seller”) and Reuter Walton Development LLC, a Minnesota limited liability company (“Buyer”). RECITALS: WHEREAS, Seller and Buyer previously entered into a Purchase Agreement dated July 8, 2021 regarding the Property legally described on Exhibit A attached hereto; and WHEREAS, Seller and Buyer also executed a First Amendment to Purchase Agreement on November 17, 2022 (the “First Amendment”); and WHEREAS, the original Purchase Agreement, as amended by the First Amendment, is hereinafter defined as the “Purchase Agreement”; and WHEREAS, Seller and Buyer desire to modify the Purchase Agreement again to extend the Inspection Period and the Closing Date. AGREEMENT: In consideration of the promises made between Seller and Buyer, the parties agree as follows: 1.Definitions. All capitalized terms used in this Second Amendment have the meanings ascribed to them in the Purchase Agreement. 2.Section 4 of the Purchase Agreement is modified to change the date by which the Closing must occur to March 31, 2023. 3.Section 7 of the Purchase Agreement is modified to extend the Inspection Period to February 1, 2023. 4.Confirmation of Purchase Agreement. In case of any conflict between this Second Amendment and the Purchase Agreement, the terms of this Second Amendment shall control. Except as modified by this Second Amendment, the Purchase Agreement as previously amended is confirmed by the parties. 5.Counterparts. This Second Amendment maybe executed in one or more counterparts, each of which shall be deemed an original, and all such counterparts together shall constitute one and the same agreement. Council Packet Page Number 356 of 363 J3 Attachment 2 IN WITNESS WHEREOF, Seller and Buyer have executed this Second Amendment as of the day and year first above written. SELLER: CITY OF MAPLEWOOD By:_____________________________ Marylee Abrams, Mayor By:_____________________________ Melinda Coleman, City Manager Council Packet Page Number 357 of 363 J3 Attachment 2 BUYER: REUTER WALTON DEVELOPMENT LLC By:_____________________________ Its: _____________________________ Council Packet Page Number 358 of 363 J3 Attachment 2 EXHIBIT A Legal Description of the Property Lots 1 through 20 inclusive, Block 1, Kavanagh and Dawson’s Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota. PID# 16-29-22-42-0112 Abstract Property Council Packet Page Number 359 of 363 J4 Council Packet Page Number 360 of 363 J4 Council Packet Page Number 361 of 363 J4, Attachment 1 Council Packet Page Number 362 of 363 J4, Attachment 1 Council Packet Page Number 363 of 363