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2022-11-28 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 28, 2022 City Hall, Council Chambers Meeting No. 24-22 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. November 14, 2022 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Introduction of K-9 Officer Kyro 4. Strategic Plan Update for Third Quarter 2022 5. Rental Housing Licensing Program Annual Report G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Financial Report for Month Ended October 31, 2022 3. Certification of Delinquent Trash and Miscellaneous Accounts Receivable 4. Cancellation of Ambulance Accounts Receivable 5. Resolution Designating Polling Place Locations for 2023 6. Ramsey County Consortium Mutual Aid Agreement 7. Resolution Directing Final Payment and Acceptance of Project, Beebe Road Street Improvements, City Project 13-10 8. Sherwood Park Playground Replacement 9. First Amendment to Electrical Inspection Services Agreement H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Town home Development, Vacant Landon 11th Avenue a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Zoning Map Amendment Ordinance K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. E1 A. A C In E. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 14, 2022 City Hall, Council Chambers Meeting No. 23-22 CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Acting Mayor Cave. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Absent Rebecca Cave, Acting Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present APPROVAL OF AGENDA The following were added to council presentations: Ribbon Cutting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes — All The motion passed. APPROVAL OF MINUTES 1. October 24, 2022 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the October 10, 2022 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Villavicencio Ayes — All The motion passed. 2. October 24, 2022 City Council Meeting Minutes Councilmember Juenemann moved to approve the October 10, 2022 City Council Meeting Minutes as submitted. Seconded by Councilmember Knutson Ayes — All November 14, 2022 City Council Meeting Minutes 1 Council Packet Page Number 1 of 236 E1 The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Ribbon Cutting Councilmember Knutson attended, with Mayor Abrams, the ribbon cutting of the Cardiac Center at St. Johns Hospital. Councilmember Knutson also gave some history on the building of St. Johns Hospital and the expansions that have taken place. 3. Resolution of Appreciation for Ann Palzer, Environmental and Natural Resources Commission Rebecca Bryan, Acting Chair of the Environmental and Natural Resources Commission introduced Ann Palzer. Councilmember Juenemann read the resolution of appreciation. Ann Palzer addressed and thanked the council. Councilmember Juenemann moved to approve the Resolution of Appreciation for Ann Palzer, Environmental and Natural Resources Commissioner. Resolution 22-11-2136 RESOLUTION OF APPRECIATION WHEREAS, Ann Palzer has been a member of the Maplewood Environmental and Natural Resources Commission for eleven years and one month, serving from August 25, 2011 to September 30, 2022. Ms. Palzer has served faithfully in those capacities; and WHEREAS, during her term on the Environmental and Natural Resources Commission, Ms. Palzer helped guide many important City environmental ordinances and policies including: Living Streets Policy, Renewable Energy Ordinance, implementation of the Maplewood Trash Plan, Solid Waste Ordinance, Tree Ordinance, Maplewood Trash and Recycling Request for Proposals, Mississippi River Corridor Critical Area Ordinance, Urban Agriculture Ordinance, Stormwater Management Ordinance, 2040 Comprehensive Plan, Maplewood Nature Center Master Plan, Climate Adaptation Plan and Implementation Strategies; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Palzer has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Palzer has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. November 14, 2022 City Council Meeting Minutes 2 Council Packet Page Number 2 of 236 E1 NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Ann Palzer is hereby extended our gratitude and appreciation for her dedicated service. Seconded by Councilmember Knutson Ayes — All The motion passed. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4, G5, & G7 were highlighted. Councilmember Villavicencio moved to approve agenda items G1-G7. Seconded by Councilmember Juenemann Ayes — All The motion passed. 1. Approval of Claims Councilmember Villavicencio moved to approve the approval of claims. Seconded by Councilmember Juenemann Ayes — All The motion passed. 2. Approval of Transfers Councilmember Villavicencio moved to approve the transfers dated November 14, 2022, and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Juenemann Ayes — All The motion passed 3. 6th Amended Joint Powers Agreement of the Ramsey County Violent Crime Enforcement Team (RCVCET) Councilmember Villavicencio moved to approve the 6th Amended Joint Powers Agreement of the Ramsey County Violent Crime Enforcement Team (RCVCET). Seconded by Councilmember Juenemann Ayes — All The motion passed. November 14, 2022 City Council Meeting Minutes 3 Council Packet Page Number 3 of 236 E1 4. Agreement with City of St. Paul and Acceptance of Department of Public Safety Grant Money for 2023 "Toward Zero Deaths (TZD) Enforcement" Councilmember Villavicencio moved to approve the agreement with City of St. Paul and accept the Department of Public Safety grant money for 2023 "Toward Zero Deaths (TZD) Enforcement." Seconded by Councilmember Juenemann Ayes — All The motion passed. 5. Resolution to Accept Donations for Youth Scholarship Fund Councilmember Villavicencio moved to approve the resolution accepting two donations in the total amount of $141.54 from Raising Cane's and Mik Mart Ice Cream and to authorize the Finance Director to increase the Youth Scholarship Fund budget by that amount: $141.54. Resolution 22-11-2137 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Natural Resources Department has received donations of $141.54 in support of the department; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Natural Resources Department to accept this donation. Seconded by Councilmember Juenemann Ayes — All The motion passed. 6. Conditional Use Permit Review, Unison Restaurant and Banquet Hall, 1800 White Bear Avenue North Councilmember Villavicencio moved to approve the review for Unison and review again only if a problem arises or a significant change is proposed. Seconded by Councilmember Juenemann Ayes — All The motion passed. 7. Conditional Use Permit Review, Menards, 2280 Maplewood Drive Councilmember Villavicencio moved to approve the CUP review for Menards and review again in one year. Seconded by Councilmember Juenemann Ayes — All The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before November 14, 2022 City Council Meeting Minutes 4 Council Packet Page Number 4 of 236 E1 addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Multifamily Residential Project, 1136/1160 Frost Avenue East a. Public Hearing Regarding the Public Vacation Requests b. Public Vacations Resolution (Requires 4 Council Votes) c. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) d. Conditional Use Permit Resolution e. Design Review Resolution City Manager Coleman provided instruction for the process to hold the public hearing and recommended the actions be tabled until all 5 councilmembers are present at the December 14, 2022 City Council Meeting. Assistant Community Development Director Martin gave the presentation. Acting Mayor Cave opened public hearing. The following people spoke: Jodi Andrews — 1768 East Shore Drive Patricia Titus — 1125 Ripley Avenue Matthew Schlager — 1872 Phalen Place Juli Sonterre — 1777 Edward Street Joy Schlager — 1872 Phalen Place Brian, Maplewood Marine Owner — 1146 Frost Avenue Roger Breheim — 1257 Frisbie Avenue Tim Halloran — 1915 Phalen Place Nick Lira — 1789 Edward Street Jane Wegleitner — 1865 Walter Street Ray Wegleitner — 1865 Walter Street John Wegleitner — 1082 Fenton Avenue Jim Erlandson — 1901 Walter Street Nicole Peterson — 1828 Walter Street Kevin Schmidt — 1800 Phalen Place Bob Cournoyer — 2205 White Bear Avenue Pat Polzer — 1852 Walter Street Diana Longrie — 1778 DeSoto Street Stephanie Lindholm — 1700 Frank Street Kevin Berglund — 1778 Desoto Street Kim Schmidt — 1800 Phalen Place Jodi Andrews for Bob Polzer — 1852 Walter Street Acting Mayor Cave closed the public hearing. Ari Parritz, representative with Reuter Walton, addressed the council and gave a presentation. Acting Mayor Cave moved to table agenda items H1 b. — H1 e. until the December 12, 2022 meeting. Seconded by Councilmember Villavicencio Ayes — All The motion passed. November 14, 2022 City Council Meeting Minutes 5 Council Packet Page Number 5 of 236 E1 UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Canvassing the Municipal Results of the November 8, 2022 General Election City Clerk Sindt gave the staff report. Councilmember Villavicencio moved to approve resolution canvassing the municipal results of the November 8, 2022 General Election. Resolution 22-11-2138 CANVASSING RESULTS OF GENERAL ELECTION WHEREAS, a State General Election was held on November 8, 2022; and WHEREAS, the ballot included two candidates for the Maplewood mayor and four candidates for two Maplewood four-year councilmember positions and WHEREAS, the city council shall serve as the canvassing board, canvass the results and declare the results of the election; and WHEREAS, the one mayoral candidate receiving the highest votes and the two four- year councilmember candidates receiving the highest votes shall begin their terms once qualified. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 14, 2022, hereby declares: 1. The following results from the November 8, 2022, State General Election as specified by the Abstract and Return of Votes Cast: Mayor Candidates: Marylee Abrams 7,529 Diana Longrie 6,210 Councilmember Candidates (two four-year seats): Bill Knutson 5,339 Chonburi Lee 7,007 Patricia "Trish" Timmons 3,214 Kathleen A. "Kathy" Juenemann 5,379 2. The mayoral candidate who received the highest number of votes in the General Election is Marylee Abrams. 3. The two councilmember candidates who received the highest number of votes in the General Election are Chonburi Lee and Kathleen A. "Kathy" Juenemann. 4. The clerk is hereby directed to certify the results of the election to the county auditor. November 14, 2022 City Council Meeting Minutes 6 Council Packet Page Number 6 of 236 E1 Seconded by Councilmember Knutson Ayes — All The motion passed 2. Conditional Use Permit and Setback Variance Resolution, Advanced Vehicle Solutions, Inc., 47 Century Avenue North Assistant Community Development Director Martin gave the staff report. Jesse Jacobson, Advanced Vehicle Solutions Inc., addressed council and provided further information. Councilmember Juenemann moved to approve the resolution for a conditional use permit and a setback variance Dermittina an auto maintenance aaraae business to be located at 47 Century Avenue North Resolution 22-11-2139 CONDITIONAL USE PERMIT AMENDMENT AND SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Jesse Jacobson, of Advanced Vehicle Solutions, Inc., has requested approval of a conditional use permit to allow an auto maintenance garage. 1.02 The applicant has also requested approval of a setback variance of 350 feet. 1.03 The property is located at 47 Century Avenue North and is legally described as: Lot 15 of Wright's Garden Lots Subject to Rd and Subject to Rd Exemption North 725 feet and Exemption South 460 feet; Lot 15. (PIN 01-28-22-14-0104) Section 2. Standards. 2.01 City Ordinance Section 44-512(8) requires auto maintenance garages have a conditional use permit and a 350-foot setback from any property the city is planning for residential use. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. November 14, 2022 City Council Meeting Minutes 7 Council Packet Page Number 7 of 236 E1 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 2.03 Variance Standard. City Ordinance Section 44-13 refers to state statute which states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. 3.02 The proposal meets the specific variance standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit amendment and setback variance requests. On July 19, 2022, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On November 14, 2022, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. November 14, 2022 City Council Meeting Minutes 8 Council Packet Page Number 8 of 236 E1 Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the City. 2. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. The Council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. There shall be no outdoor storage of any materials or equipment without approval of a revised conditional use permit by the City Council. 5. No vehicles shall be stored in the front of the building. 6. Parking spaces in front of the building shall be properly marked and maintained. Parking spaces are required to be 9 feet, and 6 inches wide. 7. The applicant shall submit a plan for staff approval to repair the trash enclosure on site. The trash enclosure shall meet all ordinance requirements. 8. The parking lot shall be repaired and kept clear of debris. 9. All utilities serving the site shall be connected and maintained safely and appropriately. 10. All signs require a separate sign permit and must meet city code requirements. 11. Any exterior improvements would require design approval. 12. A solid fence is required to be maintained and in place along the entire west property line. 13. The business shall not be open to the public between the hours of 11:00 p.m. and 6:00 a.m. Seconded by Councilmember Knutson Ayes — All The motion passed 3. Resolution Approving First Amendment to the Purchase Agreement, 1375 Frost Avenue East and 1900 Clarence Avenue North Assistant Community Development Director Martin gave the staff report. City Attorney Batty provided additional information. November 14, 2022 City Council Meeting Minutes 9 Council Packet Page Number 9 of 236 E1 Councilmember Juenemann moved to approve the resolution authorizing execution of the first amendment to the purchase agreement with Beacon Acquisition LLC for the purchase of 1375 Frost Avenue East and 1900 Clarence Avenue North. Resolution 22-11-2140 RESOLUTION APPROVING FIRST AMENDMENT TO PURCHASE AGREEMENT REGARDING 1375 FROST AVENUE AND 1900 CLARENCE AVENUE WHEREAS, the City of Maplewood (the "City") is the owner of certain real property located at 1375 Frost Avenue and 1900 Clarence Avenue in Maplewood, Minnesota (the "Property"); and WHEREAS, on April 25, 2022 the City and Beacon Acquisitions, LLC entered into a purchase agreement regarding the Property (the "Purchase Agreement"); and WHEREAS, the parties wish to amend the Purchase Agreement with respect to certain dates and deadlines. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The Mayor and City Manager are hereby authorized and directed to execute the First Amendment to Purchase Agreement with Beacon Acquisitions, LLC for the Property. 3. The City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this resolution. Seconded by Councilmember Villavicencio Ayes — All The motion passed 4. Resolution Approving First Amendment to the Purchase Agreement, 1160 Frost Avenue East Assistant Community Development Director Martin gave the staff report. Councilmember Juenemann moved to approve the resolution authorizing execution of the first amendment to the purchase agreement with Reuter Walton for the purchase of 1160 Frost Avenue East, extending the inspection period to January 1, 2023 and the closing date on the purchase and sale of property to March 1, 2023. Resolution 22-11-2141 RESOLUTION APPROVING FIRST AMENDMENT TO PURCHASE AGREEMENT FOR 1160 FROST AVENUE WHEREAS, the City of Maplewood (the "City") is the owner of certain real property located at 1160 Frost Avenue in Maplewood, Minnesota (the "Property"); and November 14, 2022 City Council Meeting Minutes 10 Council Packet Page Number 10 of 236 E1 WHEREAS, the legal description of the Property is: Lots 1 through 20 inclusive, Block 1, Kavanagh and Dawson's Addition to Gladstone, together with the vacated alley in said Block 1, Ramsey County, Minnesota; and WHEREAS, on July 8, 2021 the City entered into a purchase agreement with Reuter Walton Development, LLC (the "Purchase Agreement") regarding the Property; and WHEREAS, the parties wish to amend the Purchase Agreement to extend certain dates and deadlines. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The Mayor and City Manager are hereby authorized and directed to execute the First Amendment to Purchase Agreement with Reuter Walton Development, LLC for the Property. 3. The City staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this resolution. Seconded by Councilmember Villavicencio Ayes — All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Acting Mayor Cave adjourned the meeting at 9:28 p.m. November 14, 2022 City Council Meeting Minutes 11 Council Packet Page Number 11 of 236 Fla CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: Dec. 12: EDA Meeting: Reuter Walton TIF Term Sheet Review City Council Meeting: Council Approval of 2023 Budget Information for 2023 meetings will be updated on 12/12/2022. Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Catalytic Converter Ordinance — October 10, 2022 Council Schedule for Maplewood Living through January 2023: ecember 2022 10ty Manager Coleman lNovember 17 Jan 2023 IThe Mayor IDecember 16 The 2023 Maplewood Living schedule will be updated in December. Council Packet Page Number 12 of 236 F3 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director AGENDA ITEM: Introduction of K-9 Officer Kyro Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Maplewood Police Department currently has two K-9 Officers and we are introducing our newest K-9 partner, Kyro. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A. Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment Recognizing department actions. Background: Police K-9's are a significant force multiplier for our department as they are utilized to conduct building searches, track suspects, locate missing persons, and conduct apprehensions. In addition, our K-9 program has had a very positive relationship with the community through education and involvement with community outreach events. Since August of 2021, the Maplewood Police Department has been operating with only one K-9 team. In June of 2022, the City Council approved funding for the addition of a second K-9 officer. The department welcomes and presents Officer Robert Starkey's new K-9 partner Kyro, who has received extensive training and recently passed certification. They will begin patrolling the City of Maplewood and we anticipate many achievements from this duo in their upcoming years of partnership. Attachments: None. Council Packet Page Number 13 of 236 F4 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Lois Knutson, Administrative Services & Performance Measurement Coordinator AGENDA ITEM: Strategic Plan Update for Third Quarter 2022 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Staff is presenting the attached report, which is a progress update on the status of the City's Strategic Priorities through the third quarter of 2022. Recommended Action: Motion to accept the Strategic Plan Report for Third Quarter of 2022. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: Community Inclusiveness ✓ Financial & Asset Mgmt ✓ Environmental Stewardship V Integrated Communication V Operational Effectiveness V Targeted Redevelopment The executive report on the Strategic Plan includes all six pillars of the plan. Background: Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The City of Maplewood's Strategic Plan consists of SIX strategic priorities which are established by the City Council. These priorities are supported by a series of Key Outcomes and underlying Performance Measures, which describe desired outcomes and are a metric in measuring success. Council Packet Page Number 14 of 236 F4 In January 2018, staff began reporting on our plan using Envisio, a software company that implements a web -based solution, to align employees with the strategic plan and performance measures to accomplish organizational outcomes. Strategic planning is a continual journey and our plan is modified every year to ensure that it is up to date and reflects the changing dynamics of our community. Attachments: 1. Strategic Plan Report for Third Quarter of 2022 2. Disruptions Report 3. Presentation Council Packet Page Number 15 of 236 F4, Attachment 1 Maplewood��'�J Strategic Plan Update - 3rd Quarter 2022 Report Created On: Nov 23, 2022 Council Packet Page Number 16 of 236 F4, Attachment 1 6 Strategic Priority Overall Summary 41$1,0 Status 25 62 Key Outcome Performance Measure Status Pending On Track Some Disruption • Major Disruption C_P Upcoming • Completed Rio 2.33 73.26 9.3 2.33 1.16 11.63 86 Action Initi thin 59% Progress 1 Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The City of Maplewood's Strategic Plan consists of SIX strategic priorities which are established by the City Council. These priorities are supported by a series of Key Outcomes and underlying Performance Measures, which describe desired outcomes and are a metric in measuring success. In January 2018, staff began reporting on our plan using Envisio, a software company that implements a web -based solution, to align employees with the strategic plan and performance measures to accomplish organizational outcomes. Strategic planning is a continual journey and our plan is modified every yearto ensure that it is up to date and reflects the changing dynamics of our community. Atthe fall 2021 City Council retreat, it was proposed that a strategic priority be added concerning Natural Resources and the Environment. Itwas also proposed that Financial Sustainability be combined with Infrastructure & Asset Management. These changes were approved at the February 14, 2022 Council Workshop and City Council Meeting. Staff met with all departments in early 2022 and made modifications to the plan. Several of these changes were in response to the modifications to the Strategic Priorities, while other changes were based on department projects and priorities. Report Legend No Update Overdue Priority Council Packet Page Number 17 of 236 F4, Attachment 1 Strategic Priority 1 = _ Community Inclusiveness: Create a city where everyone is valued and respected, and celebrate our strengths % # as a diverse multi -cultural, multi-lingual community. We recognize that our different perspectives and Status Pending 10.53 2 On Track 68.42 13 experiences that bind us together make us stronger. Some Disruption 5.26 1 N Upcoming 5.26 1 Completed 10.53 2 Key Outcome 2.2 Maplewood is a welcoming community where residents are accepted and engaged. % # Status Pending 25.0 1 On Track 50.0 2 Upcoming 25.0 1 Performance Measure 2.2.1 70%of residents view Maplewood as an open and accepting community. % # On Track 50.0 1 Upcoming 50.0 1 Updated on Nov22, 202218:44:45 The City has contracted with NCS to conduct a city-wide survey in early 2022. In addition to the community survey, we will also be soliciting comments from residents through community engagement activities like Truck or Treat. Performance Measure 2.2.2 Increase diversity on City's boards and commissions with a goal of each group having at least one non- % # traditional member. Status Pending 100.0 1 Updated on Nov 17, 202222.,17.25 not started Performance Measure 2.2.3 Tailor community events around our culturally diverse population. % # On Track 100.0 1 Updated on Nov22, 202218:47.•52 The MORE and public safety teams have started collecting data via an exit survey to determine who is attending events. Attendees are asked what to identify what aspects of the events they appreciate so that staff can begin to determine how to add culturally relevant elements to events. Key Outcome 2.2 w=e ¢ - _ Employees are engaged in community outreach and are culturally aware % # Status Pending 20.0 1 On Track 60.0 3 0 Completed 20.0 1 Performance Measure 2.2.1 1 F1, 3C..z.e 100% of benefit earning employees will participate in City sponsored community events annually % # Status Pending 25.0 1 On Track 50.0 2 Completed 25.0 1 Council Packet Page Number 18 of 236 F4, Attachment 1 Updated on Nov 22, 202218:49:13 26 non-public safety staff participated in 2022 outreach events, including meals on wheels and Big Brothers Big Sisters participants. This is a solid start. however in the years ahead the senior managementteam will make it a priority to ensure all departments are making outreach participation a priority. Performance Measure 2.2.2 100% of benefit earning employees will participate in cultural awareness / diversity training % # On Track 100.0 1 Updated on Nov 22,202218:54:21 The City in conjunction with the MORE team has begun the work of putting together a plan. This includes an independent audit of our actions to date, which has occurred, and staff cultural awareness training which was completed in mid -July. The MORE TEAM and SMT met on July 21 to create an equity action plan based on the audit and training. Performance Measure 2.2.3 Bring in cultural content expert speakers to raise awareness among City staff of Maplewood's various communities. Updated on Nov 22,202218:55:19 For the 2023 LEAD academy class the City is bringing in a panel consisting of 622, Ramsey County and the City of Bloomington to talk about their DEI outreach efforts. That will provide a base from which to work for further outreach. Key Outcome 2.3 _ The demographics of the organization reflect the community and its needs % # On Track 80.0 4 Completed 20.0 1 Performance Measure 2.3.1 Increase the percentage of employee diversity among City staff by 2% peryearwith a goal of mirroring the City's % # diverse community. " On Track 80.0 4 Completed 20.0 1 Updated on Nov 22, 202218:5635 In 2021, 33%of all new hires were people of color. Our efforts of recruiting employees of color include on -going training and recruitment efforts at local schools (most recently at North High School in March of 2022) as well as direct marketing and advertising in locally -based newspapers and publications. (These include the Woman's Press and Hmong Times). Starting in April of 2022, all new hire posts are being uploaded through Linked In as well. Performance Measure 1.3.1 ) KPI Council Packet Page Number 19 of 236 F4, Attachment 1 Diversity of Employees Performance Measure 1.3.1 Increase the percentage of employee diversity among City staffby2% per year with a goal ofmirr... Last Update: Nov21, 202222:30:44 Diversity of Employees v, 20% a 14.60% 14.80% iE 15% ° 11.41% 12.20%� 0 9.80°k 10.70% 10.98 k 10% d 0 5% 2016 2017 2018 2019 2020 2021 2022 f % Diversity of Employees Diversity of New Hires Performance Measure 1.3.1 Increase the percentage of employee diversity among City staffby2% per year with a goal ofmirr... Last Update: May 02, 202219.09.39 Diversity of New Hires 100% 82% 53% 50% 18% 0% ,- 2017 2018 % Caucasian 75% 71% 67% 25% 29% 1 33% 1 1 1 1 2019 2020 2021 0 % Non -Caucasian Key Outcome 2.4 . City services and facilities are accessible to our diverse community W On Track Performance Measure 2.4.1 . Each City department or division will evaluate two (2) existing departmental programs, facilities and/or essential operations, through the lens of equity, to ensure that delivery of public services are fair and equitable. on Track 100.0 1 100.0 1 Council Packet Page Number 20 of 236 F4, Attachment 1 Updated on Oct21, 202213.01:57 Our current focus includes evaluating job descriptions and hiring practices to ensure both are fair and equitable. We are proposing that all job descriptions be evaluated through the a DEI lens after the Baker Tilly Compensation study is completed in November of 2022. Performance Measure 2.4.2 Conduct an ADA audit on City Facilities Key Outcome 2.5 Parks & Recreation programs that embrace diversity, celebrate arts and culture, value health and wellness, and % # promote stewardship of the environment. on Track 100.0 3 Performance Measure i.5.i Provide access to a variety of environmental education opportunities. % # On Track 100.0 1 Updated on Nov 22,202219:00:14 Boulevard Tree Survey Letter translated into Spanish, Hmong and Somali and mailed to over500 homes for our two MN DNR EAB Bonding Grant targeted neighborhoods. New partnership with Ramsey County 4H for environmental programming for youth on District 622 non -school days at the Nature Center. Native seed harvesting event took place at Harvest Park with Urban Roots Performance Measure 2.5.2 V Provide access to a variety of recreational opportunities. Updated on Oct 12, 202214.06.19 On Track 100.0 2 Staff continues to work with the Maplewood YMCAto provide and advertise recreation opportunities for Maplewood residents. Staff continues to work with RevSports on offering a variety of sports programs. Staff has partnered with Rasmey County 4H to offer outdoor and nature based programs at the Nature Center. Staff continues to work with ISD622 Community Education to offer nature based programs atthe Nature Center. Staff has created and maintains a webpage dedicated to providing information about recreational opportunities that surrounding communities and other organizations are offering. Staff continues to work with our communications department to advertise the programs and partnerships that we have available to the community. Key Outcome 2.6 Create opportunities to include community voice in the city's diversity, equity and inclusion initiatives. % # Some Disruption 100.0 1 Performance Measure i.6.i Hold 2joint meetings of MORE, the MAC and the Maplewood Faith Communities group. Updated on Nov 17, 202222.37.•33 Efforting, the MORE and MAC might be a challenge because of the times they meet. We're also in the process of building back participation in the Mayor's faith council Council Packet Page Number 21 of 236 F4, Attachment 1 Performance Measure 2.6.2 1 The Fire Department will provide opportunity to instill community voice in department initiatives orservices % # everyyear. (Involve the community in agency decisions that affect them.) Some Disruption 100.0 1 Updated on Oct 04, 202218.45.30 The fire department has not made significant progress in this area as we are working to align with the MORE team initiative to solicit community feedback/community voice. The department will continue to monitor this and implement plan in coordination with the MORE team. Strategic Priority 2 - Environmental Stewardship: Lead in the protection and enhancement of our natural resources and assets % # through stewardship, education, and proactive policy. Preserve and advocate for a healthy and sustainable on Track 88.24 15 Completed 11.76 2 environment. Key Outcome 2.2 Natural Resources are managed to ensure high ecological quality and long-term sustainability. % # On Track 100.0 5 Performance Measure 2.2.1 100%of development/redevelopment projects will meet the City storm water quality requirements % # On Track 100.0 3 Updated on Oct 11, 202217.10.18 Four developments have been submitted in 2022 that required a stormwater maintenance agreement. These agreements have been received and placed into the Cartegraph GIS system for efficient retrieval. Staff will continue to review new proposals to ensure they meet the City's stormwater requirements. Staff will continue to partner with the Ramsey -Washington Metro Watershed District and the Capitol Regions Watershed District to provide education and guidance on storm water quality within the region. Staff is also developing a regular inspection program for infrastructure covered by stormwater maintenance agreements to ensure those agreements are being fulfilled and the City is meeting it's MS4 Permit obligations. Performance Measure 2.2.2 1,..,s :<,. Active management of a minimum of 8 natural areas per year On Track 100.0 1 Updated on Nov22, 202219:07.•58 Priory Preserve- entrance planting and trail repair by structure contractors, replacement of 3 vandalized trail markers in progress. Gladstone Savanna Preserve- Encroaching brush and invasive tree saplings were brush cutthis spring to prepare for a prescribed burn planned for this year. City Hall Campus - Pollinatorturf conversion - turf treated with herbicide twice and native pollinator plant seeding is complete. Goats were brought to campus twice to browse down buckthorn, other brush and weeds. Prairie Farm Preserve -The circle garden in the parking lot underwent majorweeding and more appropriate, low maintenance native plants installed into the bare areas. Applewood Preserve -Friends of the Mississippi River Grant: pollinator restoration is in progress. Carver Preserve - Friends of the Mississippi River Grant: pollinator restoration is in progress. Council Packet Page Number 22 of 236 F4, Attachment 1 Fish Creek Natural Area -Mississippi Park Connection & National Park Service Conservation Corps MN & 10 Crew worked the week of July 4 to weed whip the tree study plots, take down fencing and construct tree cages for future tree planting, and removed remaining wild parsnip from the infested area. A dead hazard tree was removed at Hidden Marsh Preserve. We have active Open Space Monitoring Volunteers at Maplewood Nature Center, Applewood, Spoon Lake and Fisher's Corner Preserves. Monitors pick up litter and report issues such as hazard trees, vandalism, invasive species and trail issues. Natural Resources Coordinator checked a report of poison hemlock near the Park and Ride across the street from Fisher's Corner. Carole identified the plants as wild chervil, which is not a health threat or Minnesota Noxious Weed. Carole has been communicating to schedule bow hunts for deer at the Priory, Carver and Spoon Lake Preserves. Deer have not been removed from Spoon Lake forseveral years. She has also been communicating with the City of Little Canada about their request for bow hunting near the Maplewood border. Performance Measure 2.2.3 Removal of 100 % of park and boulevard ash trees that are dead or have confirmed Emerald Ash Borer and work % # towards replacement ofthe tree canopy. On Track 100.0 1 Updated on Oct 12, 202213:23:04 In total,147 ash trees were marked, and removed in 2022. The City will replace 47 boulevard trees in October of this year with funding help from a DNR grant that the city was awarded. Performance Measure 2.1.3 ) KPI # of Ash Trees Removed Performance Measure 2.1.3 Removal of 100 % of park and boulevard ash trees that are dead orhave confirmed Emerald Ash Bar... Last Update: Nov21, 202221:44:06 # of Ash Trees Removed Annually 200 0 160 147 d E 118 125 2 100 b O 0 2018 201 2020 2021 2022 0 # of trees removed annually Key Outcome 2.2 City parks, trails and open spaces are well -maintained, accessible, and meet the changing needs of the % # community. On Track 100.0 5 Performance Measure 2.2.1 Implement a minimum of 1 recommendation from the 2015 Parks System Master Plan % # On Track 100.0 2 Updated on Oct 12, 202213:23:42 Council Packet Page Number 23 of 236 F4, Attachment 1 Staff have reviewed the Parks System Master Plan and are using it as a guide for the CIP planning process and are completing annual inspections of our playgrounds and facilities to plan for maintenance issues and replacements in the future. Staff is working with LHB on design for the new parking lot at Goodrich Park and replacing the playground at Sherwood Park. Performance Measure 2.2.2 - Create a rating system for park facilities in Cartegraph % # On Track 100.0 1 Updated on Oct 12, 202213:31:38 Staff have been inspecting parking lots, trails and facilities and have begun to enter information into Cartegraph. Further inspections are being done in the fall of 2022. Performance Measure 2.2.3 U Maintain a 70% resident satisfaction rating with City's parks, trails and open spaces % # On Track 100.0 2 Updated on Oct 12, 202213:2al7 Staff have adjusted start times and worked extra weekend hours during the winter season to ensure that sidewalks and trails were cleared in a timely fashion. Staff have worked to implement many of the recommendations created by the Nature Center and Recreation Task Forces. Updates include: nature programming at the Nature Center and recreation programming through the YMCA, Revsports, and Dist622 Community Education. Four staff members are now officing out of the Nature Center and the building is open to the public in a limited capacity. The City's Arbor Day event took place at the Nature Center on May 14, 2022. Picnic shelter rentals and Wakefield Community Building rentals remain high and staff are currently scheduled on weekends to respond to the growing need for cleaning/trash removal in the parks. All three Celebrate Summer events as well as the 4th of July Fireworks were successful and well attended. They took place in a variety of parks and service areas within Maplewood. Key Outcome 2.3 Maplewood will be a leader in preserving and advocating for a healthy and sustainable environment. % # On Track 71.43 5 Completed 28.57 2 Performance Measure 2.3.1 Maintain GreenStep Cities Step 5 status % # On Track 66.67 2 Completed 33.33 1 Updated on Oct 12, 202213.42.46 Maplewood is a Step 5 Green Step City. Council Packet Page Number 24 of 236 F4, Attachment 1 Performance Measure 2.3.1 ) KPI Green Step Cities chart Performance Measure 2.3.1 Maintain GreenStep Cities Step 5 status Last Update: Aug 16, 202216:30:58 Green Step Cities Status 5 0 4 4 U 3 a LD a) u U c a) d C7 0 2013 2014 2015 2015 2017 2018 Year • Green Step Cities Score 2019 2020 2021 Performance Measure 2.3.2 � - Decrease trash and increase recycling in the City's curbside residential solid waste program % # • On Track 50.0 1 • Completed 50.0 1 Updated on Oct 12, 202213.45.31 Republic Servies and Tennis Sanitation work with the City to increase recycling and decrease trash through various means. Pay as you Throw trash rates and recycling education. Performance Measure 2.3.2 ) KPI Recycling Collected Monthly Performance Measure 2.3.2 Decrease trash and increase recycling in the City's curbside residential solid waste program Last Update: Nov21, 202221:45.51 Average Pounds of Recycling Collected per Month 100 c N U o 53.99 54.01 o : 50 43.54 48.13 43.74 a Li 12.15 12.95 9.94 10.39 10.14 0 0 2017 2018 2019 2020 2021 Year f Pounds per Single Family Home Pounds per Multi -family Home Residential Trash Collected Annually Performance Measure 2.3.2 Decrease trash and increase recycling in the City's curbside residential solid waste program Last Update: Nov21,202221:46.11 10k tons 81 44 tons m i o >. U a) 21 5k tons .Q U 0 tons 2018 2019 2020 2021 Date • Solid Waste Collected Annually Performance Measure 2.3.3 Implement a minimum of recommendations from the 2021 Climate Adaptation Plan annually. # On Track 100.0 2 Council Packet Page Number 25 of 236 Updated on Oct 12, 202213.46.58 The Green Team will submit a final report to the city council in November 2022. F4, Attachment 1 Strategic Priority 3 Financial & Asset Management: Maintain fiscal susta ina bility while building and managing assets to preserve long-term investment and ensure uninterrupted quality services. Key Outcome 3.2 Credit Quality Achieve highest possible level of credit quality in the bond market Performance Measure 3.2.1 Under S&P's financial management assessment methodology: 1. Maintain Excellent Bond Rating of AA+ 2. Maintain Management Score of "very strong management" Updated on Sep 30, 202219.28.18 The City issued bonds in June. S&P upheld the AA+ rating and the "Very Strong" management score. Performance Measure3.1.1 ) KPI S&P Bond Rating and Management Score Performance Measure3.1.1 Under S&P's financial management assessment methodology: Maintain Excellent Bond Rating ofAA.. Last Update: Nov21, 202221:46:43 Year Bond Rating 2017 AA+ 2018 AA+ 2019 AA+ 2020 AA+ 2021 AA+ 2022 AA+ Management Score Strong Very Strong Very Strong Very Strong Very Strong vow, c+-- S&P Bond Rating and Management Score Key Outcome 3.2 Maintain an investment strategy that maximizes yield without compromising safety, liquidity and diversity. Performance Measure 3.2.1 � Maintain average annual rate of return on investments above the 2-year treasury yield rate. On Track Some Disruption Completed On Track On Track On Track 73.68 14 15.79 3 10.53 2 100.0 3 100.0 3 100.0 1 Updated on Sep 30, 202219.19.45 Council Packet Page Number 26 of 236 On Track 100.0 1 We met this goal in the first three quarters, despite poor yields. Yields are trending upward. F4, Attachment 1 Performance Measure3.2.1 ) KPI Benchmark Interest Rate Yield Performance Measure 3.2.1 Maintain average annual rate ofreturn on investments above the 2-year treasuryyield rate. Last Update: Nov21, 202222.30.44 6% 4% 2.48% 1.89% 2% 1.27°h 0% 2017 2018 Benchmark Interest Rate Yield 2019 2020 ♦- 2 Year Treasury t Portfolio YTM Q Cost Key Outcome 3.3 Strategically manage the debt portfolio in a manner that balances long-term financial sustainability with community needs. Performance Measure 3.3.1 Debt/Capita ratio is no higher than $1,450 Updated on Sep 30, 202219.21:49 We currently are meeting this recently adopted goal of the City Council. Performance Measure 3.3.1 ) KPI Debt per Capita Ratio Performance Measure 3.3.1 Debt/Capita ratio is no higher than $1,450 Last Update: Nov21, 202221:47:58 $1750 ° $1,705 $I,633 a m U o $1500 Debt per capita ratio is no higher than $1 a a $1250 Debt Per Capita 2016 2017 2018 2019 Year t Debt per Capita 2021 $1 202 1.89% 2022 On Track 100.0 2 On Track 100.0 1 $1,379 20<' Council Packet Page Number 27 of 236 Performance Measure 3.3.2 � S & P rating of at least "adequate" on Debt and Contingent Liability measure F4, Attachment 1 On Track 100.0 1 Updated on Sep 30, 202219:23:32 We are working toward this goal and expect to meet it by the end of the CI P period. Performance Measure3.3.2 ) KPI S & P Debt and Contingent Liability Score Performance Measure 3.3.2 S & Prating of at least "adequate" on Debt and Contingent Liability measure Last Update: Nov21, 202221:48:28 Year Debt and Contingent Score 2017 Weak 2018 Weak 2019 Weak 2020 Weak 2021 Weak 2022 Weak Key Outcome 3.4 Develop an annual budget that meets community needs and is in alignment with the strategic plan and City financial policies. On Track Performance Measure 3.4.1 Receive the GFOA Triple Crown Award. 100.0 3 On Track 100.0 1 Updated on Sep 30, 202219:25:20 This goal will require us to deliver a popular annual financial report for the first time. We are reviewing options now. Performance Measure3.4.1 ) KPI GFOA Distinguished Budget Award Performance Measure 3.4.1 Receive the GFOA Triple Crown Award. Last Update: Nov21, 202221:48:54 GFOA Distinguished Budget Award Year Distinguished BudgetAward 2016 Yes 2017 Yes 2018 Yes 2019 Yes 2020 Yes 2021 Yes 2022 Yes Council Packet Page Number 28 of 236 Performance Measure 3.4.2 Maintain budget to actual performance within I%of budgeted expenditures Updated on Sep 30, 202219:32:56 This goal has been met year-to-date. Performance Measure 3.4.2 ) KPI Budget to Actual Expenditures - General Fund Performance Measure 3.4.2 Maintain budget to actual performance within 1% of budgeted expenditures Last Update: Nov21, 202221:49:28 Budgetto Actual Expenditures - General Fund F4, Attachment 1 On Track 100.0 2 100% Goal of being within 1 % o y 97.20% 97.55% 97.30% V 96.12% ° w � 95.30 k m 95% O X o Lu 90% 2017 2016 2019 2020 2021 Year ♦- % of Budget to Expenditures Year End Fund Balance % of Total Expenditures Action Initiative 3.4.2.1 Develop budget with adequate contingency and flexibility Last Update: Nov21, 202221:49:53 Year End Fund Balance %of Total Expenditures 75% (a 61.66% 72.52% m lv Q Maximum Target of 50% 49.49% xMinimii"I%rget of 41.67°43.451/6 w 25% 2016 2017 2018 2019 2020 2021 Year -� % of Total Expenditures Key Outcome 3.5 - Capital assets (buildings, grounds and equipment) shall be maintained at a sustainable level that will protect % # the City's investment. On Track 25.0 1 Some Disruption 50.0 2 i Completed 25.0 1 Council Packet Page Number 29 of 236 Performance Measure 3.5.1 Ensure sanitary sewer system is maintained by inspecting and cleaning mains each year. Updated on Oct 04, 202217:27.•10 Staff has cleaned 1/3 of sanitary sewer mains. Performance Measure 3.5.1 ) KPI SS Main # of Feet Inspected Annually Performance Measure 3.5.1 Ensure sanitarysewersystem is maintained by inspecting and cleaning mains each year. Last Update: Oct 04, 202217:30:35 Sanitary Sewer Main - Feet Inspected Annually i 411 110,011 LL 100k 75,575 m 57,004 46,299 t 50k 42,084 12,898 2. 0 2017 2018 2019 2020 2021 2022 • Thousand Feet Performance Measure 3.5.2 Annually inspect 100% of structural stormwater BM Ps and clean as needed. Updated on Oct 04, 202217:22:52 Staff has inspected and cleaned 100% of stormwater BM Ps. Performance Measure3.5.3 - .i . F4, Attachment 1 L i On Track 50.0 1 Completed 50.0 1 SS Mains Cleaned Annually Performance Measure 3.5.1 Ensure sanitarysewer system is maintained by inspecting and cleaning mains each year. Last Update: Nov21,202221:51:00 Sanitary Sewer Main - Feet Cleaned Annually 500k 309,637 329,600 LL 285,473 N 250k 227,047 218,201 0 2017 2018 2019 2020 2021 Date 19 Thousand Feet Ensure that City facilities are maintained to meetthe needs of the community and staff. % # Some Disruption 100.0 2 Updated on Oct 03, 202214.33.38 Staff has started work on developing a facilities maintenance plan. The plan will include the development of a rating system and a funding plan for costs associated with facility ratings. Performance Measure 3.5.4 Replace city council chamber's broadcast equipment that is at the end of its life. Updated on Nov 17, 202222.,37.•52 Preliminary work has begun Council Packet Page Number 30 of 236 F4, Attachment 1 Key Outcome 3.6 Local City roads managed to provide a high quality transportation system. on Track 66.67 4 Some Disruption 16.67 1 Completed 16.67 1 Performance Measure 3.6.1 70% of all roads will have a PCI (Pavement Condition Index) of a minimum of 70 % # On Track 50.0 2 Some Disruption 25.0 1 41 Completed 25.0 1 Updated on Oct 11, 202217.52.26 Action Initiative 3.61.1: Improve 3.5 miles of road reconstruction/rehabilitation projects each year (85% completed) The City has three improvement projects in 2022. These include the Cope Avenue Improvements, the Gervais Area Pavement Rehabilitation, and the McMenemy Street Improvements. All three projects are currently under construction. The Gervais Area Pavement Rehabilitation will be completed by the end of October 2022. The Cope Avenue Project experienced supply -chain shortages which impacted the schedule. It is still anticipated to be completed in November of 2022, weather dependent. The McMenemy Street Improvements experienced significant supply -chain shortage delays and may have project carry-over into the spring of 2023. Action Initiative 3.61.3. Track tons of asphalt used annually for patching and paving (76% completed) City staff will continue to track tons of asphalt used for patching and paving. City staff has used 372 tons of asphalt for patching and 1454 tons of asphalt for paving. Action Initiative 3.61.4. Track all resident concerns/complaints about road conditions in Cartegraph. (70% completed) Staff continues to utilize Cartegraph to track all road concerns and complaints. This is one of the tools that staff uses to monitor road conditions, such as potholes. and make adjustments as needed to future road projects. Performance Measure 3.6.1 ) KPI PCI Ratings of City Streets Performance Measure 3.6.1 70% of all roads will have a PCI (Pavement Condition Index) of a minimum of 70 Last Update: Mar30, 202220:09:08 ca 80% t Goal of 70% aNi � 70% = d E o a) 58.80% 59.551, m a 60% 0 0 50% 2017 PCI Ratings of City Streets 60.43% 61 2019 2020 Year f % of lane miles with a PCI over 70 Miles of Street Improved Annually Action Initiative 3.6.1.1 Improve 3.5 miles ofroad reconstruction/rehabilitation projects each year 68.66% 70.84% Last Update: May 02, 202219:22:45 Council Packet Page Number 31 of 236 6 F4, Attachment 1 4 v E 2 0 2016 2017 2018 2019 2020 2021 • Actual f Average Target 3.5 Performance Measure3.6.2 61 Develop a new snow and ice policy # of Road Complaints Action Initiative 3.6.1.4 Track all resident concerns/complaints about road conditions in Cartegraph. Last Update. Oct 04, 202215.30.59 # of Road Complaints y 50 41.0 c o, 33.0 0 27.0 U 25 ca a 11.0 8.0 0 2018 2019 2020 2021 2022 Year i # of Road Complaints On Track 100.0 2 Updated on Oct 03, 202214.29.47 Maps that show current operations for winter maintenance (including what department and equipment are used), new sidewalk/trail segments added this year, and locations that generate higher ped/bike usage have been completed. Staff started reviewing these maps to find efficiencies that can be made in our winter cleaning operations and develop a plan for the 2022/2023 winter season. Additionally, staff will be looking into the future to see what options there are for winter maintenance 5 to 20 years down the line. As part of this process, we be looking at what new ped/bike facilities might be constructed as part of future CIP projects, North End development, future mass transit projects, and the 2040 Comprehensive Plan. Strategic Priority 4 Integrated Communication: Create a long-term vision that reflects our community identity and effectively % # communicates a consistent, broad -based message and brand through a variety of mediums. on Track 100.0 4 Key Outcome 4.2 A more informed and engaged community by proactively telling the City's story and establishing Maplewood as % # a regional leader. on Track 100.0 3 Council Packet Page Number 32 of 236 F4, Attachment 1 Performance Measure 4.2.2 Ensure key city leaders and staff are helping identify potential content for Maplewood's social media platforms on Track 100.0 3 to increase annual engagement. Updated on Nov 22, 202219:22:33 Public Safety and Parks and Natural Resources routinely coordinate with communications to identify and prioritize relevant social media posts. HR has coordinated a Linkedln strategy around hiring. Public Works and Community Development are on a less formal track, which tends to revolve around projects as they reach milestone moments in development. Joe is generally pro active about monitoring Performance Measure 4.2.2 Broader media outreach with at least 5 City -initiated stories that appear in mainstream Twin Cities news outlets annually. Updated on Nov22, 202219.23.31 GOATS, the Myth... at this point there have been fewer significant city projects that would garner mainstream media coverage. Joe continues to build relations with members of the media, if and when relevant pro -active pitches arise. Performance Measure 4.2.3 Ensure that each department be featured in at least 1 livestream broadcast annually. Police, Fire and Parks and Natural Resources will be featured in at least3 annually. Updated on Nov 22,202219:25:56 We have livestreamed every major event since this was established as an action item. However, with the lack of major community events overthe winter, opportunities will likely wane until spring. Key Outcome 4.2 Retain and attract community members, businesses and visitors by highlighting Maplewood's redevelopment % # efforts and celebrating its diversity. on Track 100.0 1 Performance Measure 4.2.1 Create a marketing plan in coordination with Community Development to showcase new development in the % # North End, Gladstone and other key commercial nodes. on Track 100.0 1 Updated on Nov 17, 202222:43:51 Waiting for new CD to begin the job. Performance Measure 4.2.2 Use Community Outreach Events as a way to strengthen ties between our diverse community members and the businesses that serve our community. Updated on Nov 17, 202222:45:50 We have established long-term relations with City County Credit Union and Costco, both provide funding and resources for our major events. They are a key part of connecting commu nity members with financial literacy services. Costco will be the major sponsor and coordinator for our holiday 2022 winter -wear drive. Council Packet Page Number 33 of 236 F4, Attachment 1 Strategic Priority 5 Operational Effectiveness: Create a culture that is built on trust, conveys clearly identified goals and on Track 57.14 12 expectations, and is focused on the city's long-range mission and vision. Value organizational efficiencies which Some Disruption 19.05 4 are based on performance measurement, accountability, and best practices. • Major Disruption 4.76 1 0 Completed 19.05 4 Key Outcome 5.2 Maintain a safe work environment and a healthy workforce. On Track 50.0 2 f/ Completed 50.0 2 Performance Measure 5.2.1 . The target for the annual Workers' Compensation Experience Modification Factor is 1.0 or less % # • Completed 100.0 2 Updated on Aug 17, 202214:24:26 Several high cost claims raised the MOD Factor in 2020. Workers Comp Mod Factor for 2022 is 1.13. This is the second year in a row thatwe have had a reduction. The work of the Safety Committee continues per best practices. Performance Measure5.1.1 ) KPI Workers Compensation MOD Factor Performance Measure 5.1.1 The target for the annual workers' Compensation Experience Modification Factoris 1.0 or less Last Update: Nov21, 202222:05:41 Workers' Compensation MOD Factor 2 1.39 1.10 1.07 1.13 u_ Goal of 1.00 or 1 ------------------------------- ------------- i4 w =o 0 2 0 2012 2013 2014 2015 2016 2017 f Modification Factor 1 1.38 1.07 1.16 1.13 ------------------------------------------- 2018 2019 2020 2021 2022 Performance Measure 5.2.2 Increase employee wellness program participation by 2% peryearto reach 80%city-wide and at least 76% in % # each department. on Track 100.0 2 Updated on Oct21, 202213.03.24 Our wellness participation has increased to 86% participation. Our collaborative succuss in this process is a direct result of Council supported policies, ourwellness coordinator and support from City Management. We continue to seek ways to provide additional wellness services to all of ou r em ployees. Council Packet Page Number 34 of 236 F4, Attachment 1 Performance Measure5.1.2 ) KPI Overall Wellness Participation Performance Measure 5.1.2Increase employee wellness program participation by2% per year to reach 80% city-wide and at lea... Last Update: Nov21, 202222:30:44 Wellness Program Participation 100% g 85.0% 86.0% 84.0% 86.0% Ig Goal 78.0% 78.0% 80.0% 80.0%10°k 879.0% 78.0% 8.% •� o ca 80% ° 70.0°h ° ° 760 71.0°k 60% A ,,A ,,� f % Total Participation Key Outcome 5.2 ro Recruitment and retention of talented and qualified workforce. On Track 50.0 1 Completed 50.0 1 Performance Measure5.2.1 - Full-time employee turnover rate will be 10% or less % # On Track 50.0 1 Completed 50.0 1 Updated on Nov 22, 202219:29:15 The City continues to meet this goal as we are currently at 6.5%, To ensure that we meet the needs of our employees, we completed (February 2022) a Q12 survey in which 95%of all employees participated. These periodic surveys assist us in understanding employee needs as we continue to support our greatest assets. Additionally, our compensation study was presented to the City Council in September of2022. Performance Measure5.2.1 ) KPI Employee Turnover Rate Performance Measure 5.2.1 Full-time employee turnoverrate will be 10% or less Last Update: Aug 09, 202219.30.47 Employee Turnover Rate 20 15.3 v 0. :o > 10 8.7 — — 7.99.4_ — a— — — —— ------ — 6.5 -- °c �`5.3 — 0 2017 2018 2019 2020 202 20, Year -0 - Turnover Rate Council Packet Page Number 35 of 236 Key Outcome 5.3 Provide timely response to resident needs and requests. Performance Measure5.3.1 80% of complete commercial plans and permits reviewed within 30 days or less Updated on Sep 30, 202221:44.55 F4, Attachment 1 On Track 50.0 3 Some Disruption 50.0 3 Some Disruption 100.0 1 Due to other priorities in implementing the Accela software, we have not made progress in creating a specific report to allow us to track commercial plan review timelines. Performance Measure5.3.2 80% of code enforcement complaints in the City will be closed within 90 days of receipt % # On Track 66.67 2 Some Disruption 33.33 1 Updated on Oct 13, 202219:24:03 Staff is now using the new software to manage code complaints. This software is allowing staff to move effectively and track complaints. Staff has also revamped how we take in complaints - standardizing the process of entering them into the software and assigning a code case to staff for follow through. Performance Measure 5.3.3 t".. Respond to maintenance requests in our parks and open spaces within 5 business days. Updated on Oct 12, 202213:30:26 % # On Track 100.0 1 We continue to utilize the live Cartegraph site and are logging requests within the system. Staff has done refresher training to enhance our capabilities when utilizing Cartegraph software. The public is now able to log maintenance requests in Cartegraph as well. Performance Measure 5.3.4 85% of completed field permit and facility rental applications are answered within 5 business days. Updated on Oct 05, 202217.15.35 Applicaitons continue to be answered within 5 business days. We continue to post next available weekend dates on the website for Wakefield Building dates to help prospective renters avoid delays submitting an application for an already booked date. The rental applications were tweaked slightly to provide more detailed application process instructions on it so applicants have a better idea of what to expect timing wise for application review and payment etc. Our main phoneline voicemail also now stats "if looking for specific dates for shelters or the building, please email reconline@maplewoodmn.gov with your date inquiry" for a more efficient availability check than multiple calls. Performance Measure 5.3.5 80% of Data Practice requests will be completed within 10 days Updated on Oct 05, 202216.12.43 Council Packet Page Number 36 of 236 F4, Attachment 1 During the 3rd quarter, staff received 30 data requests with an uncharacteristic overall response of 73.33%. This dip was due to several requests being made at different times by one individual who requested to wait for all to be compiled rather than receiving each upon completion. Also, we had two departments which were a bit slower in response, however, all requests were ultimately met. Performance Measure5.3.5 ) KPI Data Requests Performance Measure 5.3.580%of Data Practice requests will be completed within 10 days Last Update: Oct 05, 202216:30:36 Data Request Responses 100 GOaLAW% of higher 78.26% 94A4% ss 65"6. 90% 73.33% W W N e 50 d 31 29.0 32 29.0 30 22 20.0 23 18.0 18 17.0 20 18.0 22.0 0 ■ ■ E 2021 Q1 202102 Total Number of Requests Total Processed in Under 10 days % Objective Reached Performance Measure 5.3.6 Respond, track and resolve/close 85%of all issues reported to Public Works within 2 weeks from the reported date Updated on Oct 04, 202215.01:06 2022 Total Reported Issues = 479 We are continuing to expand the number of areas utilizing Cartegraph to process and report issues. Most recently, we are now using Cartegraph to track current road project issues. Residents are able to submit their requests by calling in or online and the requests are automatically routed to the correct staff member. The goal is to have 85% of the reported issues closed within two weeks or less from the reporting date. Currently, we have 10 issues that remain open and have 92.1% of the reported issues closed within two weeks. Council Packet Page Number 37 of 236 Performance Measure5.3.6 ) KPI %of Cartegraph Issues Closed W/I 2 Weeks F4, Attachment 1 Performance Measure 5.3.6 Respond, track and resolve%lose 85% of all issues reported to Public works within 2 weeks from t... Last Update: Oct 04, 202215.3o.59 %of Cartegraph Issues Closed Within Two Weeks g00 800 Target 97 99g 82.4 78 82 78.6 - y a 84.4 88.3 88.5 90 96 �2.1 0 400 355.0 266.0 .188.0 205.0 231.0 178.0 98.0 155.0 85.0 281.0 80.0 119.0 164.0 50 127.0 ■ ■ . ■ IIIIIII� ■ ■ 0 0 do do do do do do do do do do do do do do do Total Reported Issues % Issues Closed W/I 2 Weeks Performance Measure 5.3.7 80% of residential plans and permits will be reviewed within 10 days or less. % # Some Disruption 100.0 1 Updated on Sep 30, 202221:45.04 Due to other priorities in implementing the Accela software, we have not made progress in creating a specific report to track residential plan review timelines. Key Outcome 5.4 Practice Continuous Improvement (Best Practices in Employee Operations). % # On Track 100.0 2 Performance Measure 5.4.1 100% of licensed establishments will be inspected on an annual basis Updated on Oct 13, 202219:24:31 Health inspections staff is building out an electronic system to conduct and track inspections. This should be online and utilized by the end of 2022. Performance Measure5.4.2 Ensure the percentage of IT helpdesk request Service Level Agreements met is 90%or above. % # On Track 100.0 2 Updated on Nov 21, 202219:30:12 Measures forthe first two months were slightly below our 90% goal. We had above average tickets for each of those months and we needed to adjust for summer vacations staff took. Septembers numbers are back where we want to see them. Council Packet Page Number 38 of 236 Performance Measure5.4.2 ) KPI F4, Attachment 1 percentage of IT helpdesk request SLXs met is 90%or above Performance Measure 5.4.2 Ensure the percentage oflThelpdesk request Service Level Agreements met is 90% or above. Last Update: Oct 14, 202212.34.19 100 94.53 9.95.36 95.42 rov50 94.53 3. 6 9IC45.3 9 95.67 V a 0 Ci Ci Oti�oLo CY3�o�o ,LO a` Actual f Average Target 90.0 93.17 91.33 O��oy1 03�oy1 0��01 L Oti�o1 L (: 'Ic L 1 Key Outcome 5.5 111.1� - Ensure a Safe and Secure Community through prevention and risk reduction programs. % # On Track 57.14 4 Some Disruption 14.29 1 Major Disruption 14.29 1 Completed 14.29 1 Performance Measure5.5.1 Through prevention, enforcement, and problem solving efforts use analysis to mitigate targeted offenses by % # December3l, 2021. Targeted offenses include crimes against person, auto theft and theft from auto. on Track 50.0 1 Some Disruption 50.0 1 Updated on Oct 05, 202220.37.•12 Quarter 3: July 1- September 30, 2022 COVID-19 is beginning to have less of an impact on operations, but in a continued effort to help reduce crime: • On -going use of the Electronic Roll Call Log and SARA models to share information among personnel. Active problem - solving strategies being reviewed by Sergeants daily during Roll Calls. • Rental Housing/Community Outreach officer continues to plan a large number of Community Outreach Events during 2022. Officer Gabriel and Barb Johnson have been hosting and promoting a number of successful outreach events. • Four new patrol officers have been hired during the 3rd Quarter of 2022 and there are 3 more officers slated to start in October of 2022. We are making great strides towards reaching full strength in our patrol roster. • Auto -theft Detective Kroll facilitated our involvement in the MN Dept of Commerce Catalytic Converter Theft Prevention Pilot Program in which CatGuard etching labels are available to residents to label their catalytic converters as an added prevention measure. Julia at the front desk continues to share these labels with residents as requested. • The Records unit hired a Fourth Full Time Records Specialist Position; Hayley LaTourjoined the unit August 1st. Training is on -going but she has been a welcome addition to the team. Some disruption due to staffing issues and department budgeting, the Crime Analyst position remains vacant. These Crime Analyst duties have been temporarily re -assigned due to other department concerns, but an officerworking light duty has been working on creating Hot Spot Summary reports in an effortto streamline useful data to Patrol officers. Council Packet Page Number 39 of 236 F4, Attachment 1 Performance Measure 5.5.1 ) KPI Violent Crimes Offenses - Quarterly Performance Measure 5.5.1 Through prevention, enforcement, and problem solving efforts use analysis to mitigate targeted of... Last Update: Oct 17, 2022 21.30.54 Violent Crimes Offenses 60 _ _ 10 i i 14 15 16 10 8 8 12 8 _ 13 a°'` a°rya°o aC° �o o ` .°'` .°ry .°`' .a°`ti°'` ti°ryti°`'ti& o'` o'` o'` o'` oti oti oti oti oti oti oti oti oti oti oti oti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Date Homicide Forcible Rape Robbery Aggravated Assault Motor Vehicle Thefts - Quarterly Performance Measure 5.5.1 Through prevention, enforcement, and problem solving efforts use analysis to mitigate targeted of... Last Update: Oct 17, 2022 21.30.54 Motor Vehicle Thefts - Quarterly y 200 t 100 0 ii1 1�f iT ■ 19( Date Motor Vehicle Thefts Theft From Motor Vehicles - Quarterly Performance Measure 5.5.1 Through prevention, enforcement, and problem solving efforts use analysis to mitigate targeted of... Last Update. Oct 17, 202221.30.54 Theft From Motor Vehicles 320 0 d 136117106 192 202115 129 IL 83 0 148110 84 ~ 0 . 9i Z� i : (zS 102 Date 23F- Theft From Motor Veh. 23G- Theft of Motor Veh. Parts/Aces Thefts from Motor Vehicles - Annual w/Rolling Avg Performance Measure 5.5.1 Through prevention, enforcement, and problem solving efforts use analysis to mitigate targeted of... Last Update: Aug 17, 202214:39:06 Thefts from Motor Vehicles F 2k 0 w d y v ai t 1,032 F-- 1k 822 a o a a) 406 348 368 470 401 591 486 — -44 i——i——i—f—_ o Md 2014 2015 2016 2017 2018 2019 2020 2021 Year Reported Thefts from Motor Vehicle ♦ • Rolling Average Catalytic Converter Thefts Performance Measure 5.5.1 Through prevention, enforcement, and problem solving efforts use analysis to mitigate targeted of... Last Update. Oct 07, 202216.30.27 y 200 134 147 104118 102 83 U a?100 39 48 60 68 0 U _ 1- — 1- 118 1 1 I I I I I 0 0 tie Date Catalytic Converter Thefts Council Packet Page Number 40 of 236 Performance Measure5.5.2 F4, Attachment 1 M Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time) for 90%of the incidents IOn Track 94 # 1000 2 Updated on Nov 18, 202219:00:08 In quarter of 2022, the fire department responded to emergency incidents in 8 minutes or less: July: 84% August: 81% September: 82% Part of the recommendations to achieve the 90th percentile response time at 8 minutes or less included occupying the new North Fire Station. The department has occupied the new station since June 27th, 2022. The department will continue to monitor this metric and call volume trends as they impact response times. The department has been monitoring mutual aid utilization as well. Out of city incidents are included in these numbers and the department has seen a dramatic increase in mutual aid requests to other communities. We will begin to parse out in city and out - of -city 90th percentile response times in Q4 2022 to evaluate how this is impacting our overall response time metrics. Performance Measure5.5.2 ) KPI Emergency Response Time Performance Measure 5.5.2 Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time) for90%... Last Update: Nov21, 202222:30:44 aLDi 0 100% $ Go%r 88.67% 88.67% 88.33% 88.33% ° 89.33% 90.66% ° � 81.59°k c 80% Coo a� c Q' . o E 60% ti° do do �yo do do �yo do do do do do do do do do Date f % of incidents where emergency response time is 8 minutes or less Performance Measure 5.5.3 Identify, establish and provide fire and EMS prevention programs % # On Track 33.33 1 Major Disruption 33.33 1 completed 33.33 1 Updated on Oct 04, 202218:55:12 The fire department continues to invest in Fire and EMS prevention programs while combining those efforts with building meaningful relationships in the community. In Q3 2022, the department participated in 35 different community outreach/Fire-EMS prevention activities ranging from large community events such as celebrate summer and the Bike Rodeo to smaller events such as the slowdown campaign for kids returning to school, block party's and summer grill outs. The department is gearing up for fire prevention month in October and will be focusing on the Fire Prevention Open House and Trunk or Treat before preparing for holiday activities to support our community members. Action Initiative 5.5.3.1: Conduct home safety visits in 25% of identified manufactured home communities. (O% completed) This program remains on hold. We will continue to re-evaluate and attempt to re -institute this program in the future. The department has focused on other community outreach and engagement efforts and has not been able to conduct home safety visits during this reporting period. Action Initiative 5.5.3.3. Identify and execute at least 2 outreach opportunities to reduce a targeted community risk. (75% completed) In Q3 2022 the fire department hosted a bike rodeo which focused on reducing risk for youth in our community. In September 2022, the department sent fire investigations/inspection staff to a National Fire Academy hosted Youth Fire Setter prevention program and will implement proactive outreach activities to fires suspected to have been caused byjuveniles. Council Packet Page Number 41 of 236 F4, Attachment 1 The department has also planned the Fire Department Open House and Trunk or Treat event for Q4 2022. The department will also be participating in school outreach events during fire prevention week in October of 2022, focusing on the National Fire Protection Association's 2022 messaging of "Fire won't wait, plan your escape." While we have exceed the goal of this area, we will continue to work to build meaningful community connections while incorporating community risk reduction messaging where appropriate. Performance Measure 5.5.4 Analyze crime, arrest and use of force data in a non -biased manner through the annual Community Information Report. Updated on Oct 07, 202214.46.05 The 2021 report has been completed and is available on the city's/department's website. The department has hired several patrol officers this past quarter. Officers continue to utilize Sara Models and eRoll call logs to target hot spots. Light Duty officer has re -started the Hot Spot Summary to share targeted data. Investigators continue to partner with patrol officers in efforts to get repeat offenders charged. Strategic Priority 6 _ Targeted Redevelopment: Guide residential development by leveraging resources to expand the tax base but % # also create housing options that meets the diversity of the community. Promote commercial development on Track 83.33 5 through the green building code and innovation that supports business growth. Major Disruption 16.67 1 Key Outcome 6.2 - Facilitate Investment to Revitalize Neighborhoods % # On Track 66.67 2 Major Disruption 33.33 1 Performance Measure 6.2.1 r 0 Attract residential and commercial development within the Gladstone neighborhood % # On Track 66.67 2 Major Disruption 33.33 1 Updated on Oct 13, 202219.25.06 The city council has approved two purchase agreements to sell city -owned property for redevelopment that is consistent with the Gladstone master plan: Reuter Walton is proposing to redevelop the Maplewood Marine site, and Beacon Interfaith Housing is proposing a redevelopment of the Gladstone House. There has been major disruption in the work with Metro Transit and the stakeholders on the Purple Line project design. Project and route adjustments are still being made in orderto move forward with the transit project. Performance Measure 6.2.2 Continue participation in the Rice - Larpenteur Alliance with City of Roseville and City of St. Paul. Updated on Oct 12, 202213.4620 Maplewood participates in the Rice-Larpenteur Alliance. Key Outcome 6.2 Improve economic condition and appearance of the North End and ensure regional and community -wide needs % # are met through future planning and development. On Track 100.0 1 Council Packet Page Number 42 of 236 F4, Attachment 1 Performance Measure 6.2.2 Increase the amount of public and private economic investment on an annual basis in the North End neighborhood. Updated on Oct 13, 202219.25.24 Staff has not yet determined the best method to track public and private investment in the area. Performance Measure 6.2.2 Add 1 multi -family housing development to the North End within 3 to 5 years % # On Track 100.0 1 Updated on Oct 13, 202219:25:35 Staff is actively working with a developer to build a multi -family development in the North End. Key Outcome 6.3 Ensure there is a diversity of housing types to meet needs of all types of households. % # On Track 100.0 2 Performance Measure 6.3.1 Work to incorporate the Met Council's goal of adding 510 affordable housing units by 2028 % # On Track 100.0 1 Updated on Oct 13, 202219:25:51 The Londin Lane project, which includes 119 new affordable housing units, is currently under construction. We have also signed a purchase agreement with Beacon Interfaith Housing fora 40-unit permanent supportive housing project at the Gladstone House property. There are several other multi -family housing projects in Maplewood in various phases of development which would include up to 400 additional affordable housing units at varying affordability levels. It is expected that these projects could move forward with construction in the next one to three years, which would meet the comp plan goal of providing 510 affordable housing units by 2028. Performance Measure 6.3.2 Inspect 100% of the City's rental housing properties by the end of 2022. On Track 100.0 1 Updated on Oct 13, 202219.2622 The city's rental housing inspector is making great progress in inspecting rental units in the city. We expect to have all buildings inspected by the end of 2022. Performance Measure 6.3.3 Create a scattered site housing program that will invest in single family homes to improve quality of housing stock and increased opportunities for home ownership. Updated on Oct 13, 202219:27.•36 The City is partnered with the Humphrey School to conduct a study on Scattered Site Housing. The student's work wrapped up and was presented to the city council early this fall. Staff will be beginning implementation strategies outlined in the research, findings, and recommendations. Council Packet Page Number 43 of 236 F4, Attachment 1 Key Outcome 6.3 Ensure there is a diversity of housing types to meet needs of all types of households. On Track 100.0 2 Performance Measure 6.3.1 = w -I Work to incorporate the Met Council's goal of adding 510 affordable housing units by 2028 % # ® On Track 100.0 1 Updated on Oct 13, 202219:25:51 The Londin Lane project, which includes 119 new affordable housing units, is currently under construction. We have also signed a purchase agreement with Beacon Interfaith Housing for a 40-unit permanent supportive housing project at the Gladstone House property. There are several other multi -family housing projects in Maplewood in various phases of development which would include up to 400 additional affordable housing units at varying affordability levels. It is expected that these projects could move forward with construction in the next one to three years, which would meet the comp plan goal of providing 510 affordable housing units by 2028. Performance Measure 6.3.2 1 Y. Inspect 100% of the City's rental housing properties by the end of 2022. On Track 100.0 1 Updated on Oct 13, 202219:26:22 The city's rental housing inspector is making great progress in inspecting rental units in the city. We expect to have all buildings inspected by the end of 2022. Performance Measure 6.3.3 Create a scattered site housing program that will invest in single family homes to improve quality of housing stock and increased opportunities for home ownership. Updated on Oct 13, 202219:27:36 The City is partnered with the Humphrey School to conduct a study on Scattered Site Housing. The student's workwrapped up and was presented to the city council earlythis fall. Staff will be beginning implementation strategies outlined in the research, findings, and recommendations. 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CO o C M M o C y, o O C n o In O I, O D ++ p ._ v1 O Q IN O l0 ._ l0 Q p ._ O QO- M M f0 ` V1 ` M _O f0 0 N f0 f0 f0 H E E U1 H H H .O E H .O O vai V O O vai O vai O U O N O a Om a m 'E c a)_-o E v o a) 0 V 0 E c E vO p +� o 22 a) a) o x o U a, N f0 E fi E O a) + 3 E a) 0+ ao v > p E (7 c O > v 3 aa) - 2 do ~ v� n o o a) c E a a, W° N w c -0 0_ _ O O a/ 3 a/ O U c tia O O m C O m c a) y., N U O O .S ++ N ++ > a) L a) '6 0 c o — ,� a) c C t'O ci a) °� m c + c 3 o � a) v= 0 a) > O E 0 0 c E p E p v a) c 0 o E v p o a, v E E. v v o .LA a) v c 0_ O a, E N 0 0 0 a, 0 D 0_> a) O w -O ° t c c v _ ^ v c > ao .a o a r, E o oo m `o o 00 ._ - s` c c> v m m-0 O 0_ m m 4, aa)) Q-0 c:— a) -i a) -i a) N a) -i a) m a) r! 0 0 m 0 m 0 ui 0 ui 0�4 v m Sri Sri Sri Sri �6 7 O N O N O N O N O N O N Z ro ro ro ro ro ro Council Packet Page Number 45 of 236 F4, Attachment 3 Council Packet Page Number 46 of 236 F4, Attachment 3 wn 0 Ln u V- r_ o p c +, CL a L cL 4.1 V] ��y Ci w 4J E E r� x Council Packet Page Number 47 of 236 F4, Attachment 3 N E E O J V Q) +-j m O CV � O Q) E Q) M v O Q a) Q) Ln c� +- Ln Cr Ln Q) a--+ M a--+ M R, C CT w Q) Q) Q E 0 T Ln c� `O T Ln O N Ln Q) n n V_ Q) +-j +-j Ln Q) Q) Q O V Q) Q) E Q) 0 O +-j Q) E E M Q w Or- Ln Om E � Q E E O V Q) Ln Q) O +-j Q) N Ln Q) V V M Q) Ln Q) V T Ln Q) Q) V Q) Ln w Council Packet Page Number 48 of 236 F4, Attachment 3 M a--j E O LU N +-+ M N U 0 a--+ c/) •U C U U O +-+ c/) — O � Q Ln Q Q � `-� • E a=+ LnV N (6 Ln OT Q . • U O O U, _ U Q �, U E •O J ■ ■ c/� Council Packet Page Number 49 of 236 F4, Attachment 3 a--j Q) Ln Ln +-+ N E N N O Q /+-j O > V_ •O U � N (6 . U Q cn v' Q) +- Q O cn •- +� 4-J 0 • U cn Ln V m LPL 4--J_ � •U o O _O � _ (1) �•� > ao > Q) LA Q 0 Council Packet Page Number 50 of 236 F4, Attachment 3 0 N D .Q) .UO 0 a- j Q) Z5 C 0 V cn Q) V 0 Q) Ln Q V DC � cn Q) c6 c6 z� �Q) E �V 0 Ln V a- j >� Q C6 Q) > V M > � C6 • 0 a- j 0 V a- j cn 0 V C6 .0 Q) V 0 > V Q) 4-j ' V � +J E E cn 0 cn �' 4 .� C6 cn � C6 • Q) E Q) k a) Q) Q) Ln > Q) k 0 E Q • Council Packet Page Number 51 of 236 F4, Attachment 3 V LJLJ O Q) > U Un a- j Q V 0 0 a--� Q) cn 00 a- j Q) O Q) C— O O � O �V O V 0 a--j � � V 42 E �Q) O ) O V �, . E O Q) O Q) E 0 V E V Council Packet Page Number 52 of 236 F4, Attachment 3 O V) C O V N E M V O O (L) = k 'O (3) a- _o T � O J Q) U G) M O • OC N a--+ N N O N a--' a--) `1 T M O V O O O Ln C— +-j Ln Q L' .0 O v Ln V -- M Q 4-' +-+ O Ln Council Packet Page Number 53 of 236 F4, Attachment 3 � O � O O O z Q Q) E E o U) Ln M a) o a) > a) V E Q) Q) 0 z:; E k V � >' O_ � . M V Q) C6 Z OC6 V a--j a-j Q Ln .V •v � U O 4— j •0 _ •% Q _ k a-j O M cn w +J V) V cn Council Packet Page Number 54 of 236 F5 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director Matt Young, Neighborhood Preservation Officer — Rental Licensing Regan Beggs, Administrative Assistant AGENDA ITEM: Rental Housing Licensing Program Annual Report Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City staff will provide an update to the city council regarding the city's rental housing licensing program. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment The rental licensing program protects public health, safety and welfare, maintains safe, secure and sanitary housing, and promotes neighborhood stability. Background: In September 2019, the city council adopted an ordinance adopting a rental housing licensing program which went into effect in 2020. At the November 28, 2022, city council meeting, staff will update the city council on the current status of the licensing program. Attachments: 1. Presentation Council Packet Page Number 55 of 236 F5, Attachment 1 E7 CV CV O N 00 CV N E O z Council Packet Page Number 56 of 236 F5, Attachment 1 0) C E M Cn V 0 cv J E o o o z N a) o C - 4--' (A o 4—j L4 T :3 _0 > p o Q) O U, a o C: o o m I = U IIIL pooN\a I d e W Council Packet Page Number 57 of 236 V) Q) V 0 V m F5, Attachment 1 U) D -0 4--' O E Q) to E O Q) M O to .� to �, -j C6 Vt-- •— — M 4' Q) — 0- 0 Q) � Q Q E 0 �6 Q Q •� E 0 4-, E .� Q) • � Q) 4-j E 0 Q T .0 V cn T a--' E Q) Q) O O C L cn to E C� L Q O T � L cn a--d to E Q) .� Q) cn � T Q w = pooN\a I d e W Council Packet Page Number 58 of 236 F5, Attachment 1 Council Packet Page Number 59 of 236 F5, Attachment 1 Q) to C- �' V N E N •U) O E L Q) V) � to O Q) •4--j N O cV C V O Cal . O Q) N Q) _v Cv I G) — O _0 V p O -0 No No Mom' S.-cv L. � o .O 0 `�1 N T C) cn LU m pooN\a I d e W Council Packet Page Number 60 of 236 F5, Attachment 1 E O M CD . C: LO 0 op i CD CD+� cv = m O m to +_ cn c/i C � ._ L CDO� O + V CL N CO CD � • • • • • C L CLCV Q •E— W = LL- � 3: EL - � N L J J pooN\a I d e W Council Packet Page Number 61 of 236 F5, Attachment 1 L L CT M C- O E O a--j Q N V V Q E Q) a--j cn V) E pooN\a I d e W Council Packet Page Number 62 of 236 F5, Attachment 1 N V) E N v J cn �6 o Q O a� E O E � O V a V ti Q • v v r v V) .N N N U J U U Cal 0-) v _0 NO c= �O E E E N (2) v O ' a) a) cn cn O O o 11 T a) +� o a) (A O Q- U Q) _ V)D-v. • �pooN\aIdeW Council Packet Page Number 63 of 236 F5, Attachment 1 -0 0 O a Q O it V E � F © a C C O O � N N CC o CC V E E v E - a € c E C a .+ a ti v V C C 3 ar m m W � � - u E v v n O Q)LpZ O111 -0 Z _0 o _ O (1) _0 N i N E O E o E c D w w CL V w O Q " V t� j'poo/\A@jdew Council Packet Page Number 64 of 236 F5, Attachment 1 N N :3 Q) V -0 0 0 0 N N i O Q) Ca 0 Q) Q) 0 0- 0 0 Q � E 0 0 Q E V) Q) V Q) Q N i Q) Q Q) X 0 Q) V) Q) 0 N Q) 0 E V) N Q) In 0 Q) Q N Q i 0 Q � 0 0 C6 � cn 0 C6 � Q) Q) 0 0 N N + U � V O - ooN\8 I d e W Ln a) E U) 0 cn Q) a) 0 >1 a) N Q 4 0 Q Q) 0 Q) 0 i V CT C6 Q) N E > M Q i V �l i N 0 cn N Q) E (� E Q) a 0 > 0 Q _Q 0 `n Q E C6 E Q) Q 0 > Q 4-1 � V_ a 4- 0 Q E Q) E Ca 0 V 0 i _� 0 E V C6 a-1 — NV — C6 � V `� cn Q) i L0 Council Packet Page Number 65 of 236 F5, Attachment 1 (n }� O U �\ 1 V N Q) O 0 _ O 0 E V Q) Ca Q) 0 0 O i 5 Q X L LU E pooN\a I d e V4 R Council Packet Page Number 66 of 236 F5, Attachment 1 ca L O LL C O 2 IS Q i U) Uj J D 0 w C / 0 w CIL Cn z z Cn LU CL W CO LU LL w J CIL LU z (D CD U-) >, L) (D r C T C CL i» {� L L L U E E Q Q L 0 L D S0 S) 7 C:) o Ln Q} If T T Q? L Qa L Q) c CL 0 2 p LI') L L a} M Q rL} �+ 0 U +� ro m m mc: Q Q) CL 07 -1d) N >- ill > a) 2E a M c) N � I I LI) < M r � (D Q� Qa Qa Qa 5, 5, 5, 5, J pooN\a I d e V4 Council Packet Page Number 67 of 236 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 68 of 236 G1 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Approval of Claims Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE $ 283,076.13 Checks # 109913 thru # 109950 dated 11/15/22 $ 2,257,431.09 Checks # 109951 thru # 109977 dated 11 /22/22 $ 35,367.75 Checks # 109978 thru # 110104 dated 11/23/22 $ 870,358.51 Disbursements via debits to checking account dated 11 /07/22 thru 11 /20/22 $ 3,446,233.48 Total Accounts Payable PAYROLL $ 633,003.83 Payroll Checks and Direct Deposits dated 11/10/22 $ 633,003.83 Total Payroll $ 4,079,237.31 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1. Listing of Paid Bills Council Packet Page Number 69 of 236 G1, Attachments Check 109913 109914 109915 109916 109917 109918 109919 109920 109921 109922 109923 109924 109925 109926 109927 109928 109929 109930 109931 109932 109933 109934 109935 109936 109937 109938 109939 109940 109941 109942 109943 109944 109945 109946 109947 109948 109949 109950 Date 11 /03/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 11 /15/2022 Vendor 00001 05805 05805 05805 05114 05114 00585 05598 02728 00875 05353 05353 02696 01574 01574 04845 01190 01190 01805 00043 00043 00043 06163 00100 01854 05972 05819 00309 06320 00846 05838 01111 01111 06133 00001 00001 05647 06111 06014 05879 04130 06273 00198 06330 05213 06107 05663 Check Register City of Maplewood ONE TIME VENDOR AXON ENTERPRISE, INC. AXON ENTERPRISE, INC. AXON ENTERPRISE, INC. BOLTON & MENK, INC. BOLTON & MENK, INC. GOPHER STATE ONE -CALL KELLY & LEMMONS, P.A. KIMLEY-HORN & ASSOCIATES INC LOFFLER COMPANIES, INC. MANSFIELD OIL CO MANSFIELD OIL CO MUSKA ELECTRIC CO T A SCHIFSKY & SONS, INC T A SCHIFSKY & SONS, INC TENNIS SANITATION LLC XCELENERGY XCELENERGY ZIEGLER INC. ADAM'S PEST CONTROL INC ADAM'S PEST CONTROL INC ADAM'S PEST CONTROL INC AL TECHNOLOGIES, LLC ANCOM AVI SYSTEMS, INC. BHE COMMUNITY SOLAR, LLC CLEAN RESPONSE, INC. COMMISSIONER OF TRANSPORTATION COMPANION ANIMAL CONTROL LANGUAGE LINE SERVICES MINNESOTA BENEFIT ASSOCIATION MOTOROLA SOLUTIONS, INC. MOTOROLA SOLUTIONS, INC. NO WAIT INSIDE, LLC ONE TIME VENDOR ONE TIME VENDOR OPG-3, INC. QUADIENT FINANCE USA, INC. RENDER FORESTRY CONSULTING ROADKILL ANIMAL CONTROL SCHINDLER ELEVATOR CORP SRF CONSULTING GROUP INC. ST PAUL REGIONAL WATER SRVS SUBURBAN AUTO BODY INC TENNIS ROLL OFF LLC TOKLE INSPECTIONS, INC. TRANS UNION LLC 38 Checks in this report. Description VERDE RESTORATIONS -PROOF ADJ 10-19 EVIDENCE.COM SUB USER & BODYCAM EVIDENCE.COM SUB USER & BODYCAM EVIDENCE.COM SUB USER & BODYCAM PROJ 21-02 MCMENEMY STREET IMP GENERAL GIS ASSISTANCE NET BILLABLE TICKETS - OCTOBER PROSECUTION SERVICES - OCTOBER PROJ 21-09 MAPLE HILLS FORCE MAIN CANON COPIER USAGE FEES - OCT CONTRACT GASOLINE - NOVEMBER CONTRACT DIESEL - NOVEMBER LED DIMMERS INSTALLED BITUMINOUS MATERIALS BITUMINOUS MATERIALS RECYCLING FEE - OCTOBER ELECTRIC UTILITY ELECTRIC UTILITY MAN IFOLD/INJECTORS-BACKHOE #710 QUARTERLY SERVICE - PUBLIC WORKS QUARTERLY SERVICE - CITY HALL QUARTERLY SRVS - PARK/REC GARAGE ONLINE BENEFITS ADMIN FEE- NOV SERVICE FOR BDA AT CITY HALL-PD NORTH FIRE STATION AV PROJECT COMMUNITY SOLAR GARDEN-SEPT BLOWN TOILET -CLEAN -2610 FLANDRAU PROJ 21-02 PLANT INSPECTIONS ANIMAL CONTROL SRVS - OCTOBER PD PHONE -BASED INTERPRETIVE SRVS MONTHLY PREMIUM - DEC RADIOS RADIOS NOWAITINSIDE SERVICE - OCTOBER REIMB BURRIS - OVERPMT LIC TABS VERN EIDE MOTORCARS - OVERPMT LASERFICHE SUPPORT & SUBSCRIPTION POSTAGE - 1902 POSTAGE MACHINE 6297 TREE INSPECTION SRVS - OCTOBER DEER REMOVAL - OCTOBER QUARTERLY MAINT - 1902 PW 11/1 -1/31 PROJ 21-06 COPE AVE STREET IMP WATER UTILITY REPAIR SQUAD #946 VIN#42959 NC BACK YARD/SHED CLEAN OUT ELECTRICAL INSPECTIONS - OCTOBER CREDIT REPORTING SERVICE - OCT Amount 3,900.00 2,706.33 909.11 468.01 63,119.44 3,840.00 781.65 16,250.00 18, 720.92 1,301.33 11,202.52 7,938.34 569.42 448.50 72.75 68,908.50 143.72 43.31 12,996.54 198.40 108.03 67.77 371.00 235.00 5,534.20 10, 893.88 748.56 1,061.41 100.00 203.95 265.82 3,315.96 1,801.44 1,600.00 45.00 26.28 4,452.65 1,000.00 855.19 476.00 941.87 14,491.99 859.08 12,091.16 640.90 6,305.20 65.00 Council Packet Page Number 70 of 236 G1, Attachments Check 109951 109952 109953 109954 109955 109956 109957 109958 109959 109960 109961 109962 109963 109964 109965 109966 109967 109968 109969 109970 109971 109972 109973 109974 109975 109976 109977 Date 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 11 /22/2022 Vendor 00875 00875 00532 01202 05670 01574 01819 03335 00194 03645 03280 06377 06009 03330 02137 05533 05533 05533 05533 05533 05533 05533 00827 00827 00827 05425 03818 01111 01126 01175 02903 01282 06111 01383 06376 01699 Check Register City of Maplewood LOFFLER COMPANIES, INC. LOFFLER COMPANIES, INC. MADDEN GALANTER HANSEN, LLP NYSTROM PUBLISHING CO INC PETERSON COUNSELING/CONSULTING T A SCHIFSKY & SONS, INC WINDSTREAM AMERICAN ENGINEERING TESTING BITUMINOUS ROADWAYS, INC. CUMMINS SALES AND SERVICE DIVERSIFIED INSPECTIONS/ ECLIPSE FIRE GROUND SOLUTIONS HEALTHCALL,LLC HOISINGTON KOEGLER GROUP INC KENNEDY & GRAVEN CHARTERED KIRVIDA FIRE KIRVIDA FIRE KIRVIDA FIRE KIRVIDA FIRE KIRVIDA FIRE KIRVIDA FIRE KIRVIDA FIRE L M C I T L M C I T L M C I T LHB INC. MEDICA MOTOROLA SOLUTIONS, INC. NCPERS GROUP LIFE INS. MN CITY OF NORTH ST PAUL PARK CONSTRUCTION CO POSITIVE PROMOTIONS, INC. QUADIENT FINANCE USA, INC. ROSEVILLE AREA SCHOOLS STERICYCLE, INC. UNIVERSITY OF MINNESOTA 27 Checks in this report. Description PRINTER CARTRIDGES PRINTER CARTRIDGES HR ATTORNEY FEE LABOR REL-OCT MAPLEWOOD LIVING - NOVEMBER CONSULTING SERVICES - OCTOBER PROJ 21-02 MCMENEMY STREET PMT#7 LOCAL PHONE SERVICE 10/15 - 11/14 GEOTECHNICAL TESTING - GOODRICH PROJ 21-09 MAPLE HILLS MAIN PMT#2 TRANSFER SWITCH-MCC/YMCA MT21-03 SAFETY INSPECTION - T325 NEW STATION FIRE DECON SUPPLIES COMMUNITY PARAMEDIC SOFTWARE-OCT ZONING ORDINANCE UPDATE ATTORNEY FEES -AUGUST REPAIRS TO L315 REPAIRS TO E323 REPAIRS TO E323 REPAIRS TO E324 REPAIRS TO E324 REPAIRS TO E313 REPAIRS TO E323 WC CLAIM #00477220 WC CLAIM #00474776 WC CLAIM #00480360 GOODRICH PARK IMPROVEMENTS MONTHLY PREMIUM - DECEMBER AUDIO SUPPLIES - MICROPHONES MONTHLY PREMIUM - NOVEMBER MONTHLY UTILITIES - OCTOBER PROJ 21-06 COPE AVE IMP PMT#5 TRUNK OR TREAT HAND OUT SUPPLIES POSTAGE - CITY HALL POSTAGE MACHINE SHARED FACILITY COST OF EDGERTON SHREDDING SERVICE - 1530 CO RD C TRAFFIC CONTROL CLASSES Amount 191.00 183.00 2,161.85 8,671.21 2,460.00 764,765.90 127.57 4,925.00 379,217.28 3,829.56 1,905.21 499.96 920.00 2,435.00 10, 860.05 719.45 574.98 409.58 373.70 342.48 202.48 139.98 3,024.83 740.70 713.04 1,980.00 193,420.87 3,353.00 464.00 3,026.90 831,114.33 2,101.05 1,000.00 30,177.00 85.13 315.00 Council Packet Page Number 71 of 236 G1, Attachments Check Register City of Maplewood Check Date Vendor Description Amount 109978 11/23/2022 06378 MARK J ACOSTA ELECTION JUDGE 308.00 109979 11/23/2022 06379 WARREN D ANDERSON ELECTION JUDGE 316.00 109980 11/23/2022 04600 DAVID BEDOR ELECTION JUDGE 380.00 109981 11/23/2022 06341 THOMAS CAREY ELECTION JUDGE 240.00 109982 11/23/2022 06380 CECELIA CATHCART ELECTION JUDGE 308.00 109983 11/23/2022 06342 MARY CATHERINE ELECTION JUDGE 240.00 109984 11/23/2022 06343 MARY CINCOTTA ELECTION JUDGE 240.00 109985 11/23/2022 04606 ANN CLELAND ELECTION JUDGE 240.00 109986 11/23/2022 05721 CRYSTAL DAHL RYGG ELECTION JUDGE 252.00 109987 11/23/2022 06402 DIANNE STROTH DAHM ELECTION JUDGE 304.00 109988 11/23/2022 06381 FREDERICK DAHM ELECTION JUDGE 308.00 109989 11/23/2022 06173 JASON DEMOE ELECTION JUDGE 260.00 109990 11/23/2022 06382 DARRELL G DIPPON ELECTION JUDGE 304.00 109991 11/23/2022 05133 ALBIN S DITTLI ELECTION JUDGE 320.00 109992 11/23/2022 06383 CATHERINE DOBIHAL ELECTION JUDGE 304.00 109993 11/23/2022 05953 JOHN EADS ELECTION JUDGE 304.00 109994 11/23/2022 06384 BRIAN ALAN EAGER ELECTION JUDGE 304.00 109995 11/23/2022 06385 LUANN EAGER ELECTION JUDGE 304.00 109996 11/23/2022 06386 KIMBERLY EBELING ELECTION JUDGE 304.00 109997 11/23/2022 06176 GAIL FELLMAN ELECTION JUDGE 288.00 109998 11/23/2022 04497 MARGARET J. FETT ELECTION JUDGE 304.00 109999 11/23/2022 06346 RICHARD FOSSE ELECTION JUDGE 240.00 110000 11/23/2022 06347 KATHRYN FREIMUTH ELECTION JUDGE 240.00 110001 11/23/2022 06177 DEAN FRITSCHE ELECTION JUDGE 304.00 110002 11/23/2022 04635 MARY KATHERINE FULLER ELECTION JUDGE 244.00 110003 11/23/2022 04644 DIANE GOLASKI ELECTION JUDGE 400.00 11/23/2022 04644 DIANE GOLASKI ELECTION JUDGE - MILEAGE 3.75 110004 11/23/2022 06387 MARILYN K GRANT ELECTION JUDGE 304.00 110005 11/23/2022 06349 ALVIN GRENDZINSKI ELECTION JUDGE 240.00 110006 11/23/2022 05247 MARY M HARDER ELECTION JUDGE 355.00 110007 11/23/2022 06181 MARK HARRIS ELECTION JUDGE 324.00 110008 11/23/2022 06183 LISA HEILLE ELECTION JUDGE 270.00 110009 11/23/2022 05555 JEAN HEININGER ELECTION JUDGE 240.00 110010 11/23/2022 06388 GREGORY M HERBER ELECTION JUDGE 316.00 110011 11/23/2022 06389 GINA HERMANN ELECTION JUDGE 304.00 110012 11/23/2022 06095 PAMELA J HODGES ELECTION JUDGE 240.00 110013 11/23/2022 04655 JEANETTE HULET ELECTION JUDGE 240.00 110014 11/23/2022 05135 PATRICIA HUTH ELECTION JUDGE 288.00 110015 11/23/2022 05136 RAYMOND L HUTH ELECTION JUDGE 240.00 110016 11/23/2022 06096 CHRISTINE M JACOBSON ELECTION JUDGE 240.00 110017 11/23/2022 06105 KATHLEEN JENSEN ELECTION JUDGE 240.00 110018 11/23/2022 06185 GWENDOLYN JONES ELECTION JUDGE 240.00 110019 11/23/2022 06186 SHARON KARALUS ELECTION JUDGE 240.00 110020 11/23/2022 05696 CAROL KOSKINEN ELECTION JUDGE 240.00 110021 11/23/2022 05408 JOHN P KREBSBACH ELECTION JUDGE 340.00 110022 11/23/2022 05957 THOMAS LABARRE ELECTION JUDGE 324.00 110023 11/23/2022 06391 OSCAR LOPEZ LETONA ELECTION JUDGE 316.00 110024 11/23/2022 06189 NEAL LEWIS ELECTION JUDGE 297.00 110025 11/23/2022 06390 NANCY LINDSEY ELECTION JUDGE 304.00 110026 11/23/2022 06190 VIRGINIA LYNCH ELECTION JUDGE 240.00 110027 11/23/2022 06191 BONNIE MCCABE ELECTION JUDGE 244.00 110028 11/23/2022 06392 JANET L MCCANNA ELECTION JUDGE 304.00 110029 11/23/2022 06393 CURTIS E MERKLE ELECTION JUDGE 304.00 110030 11/23/2022 06193 DORCAS MICHAELSON ELECTION JUDGE 244.00 Council Packet Page Number 72 of 236 G1, Attachments 110031 11/23/2022 06194 JILL NADEAU ELECTION JUDGE 240.00 110032 11/23/2022 04715 ANN NORBERG ELECTION JUDGE 240.00 110033 11/23/2022 04717 D WILLIAM O'BRIEN ELECTION JUDGE 400.00 110034 11/23/2022 04718 ANITA OLSON ELECTION JUDGE 340.00 110035 11/23/2022 06406 NANCY PARSONS ELECTION JUDGE 240.00 110036 11/23/2022 06197 CHERYL PASQUARELLA ELECTION JUDGE 240.00 110037 11/23/2022 06198 LAURIE PEREZ ELECTION JUDGE 304.00 110038 11/23/2022 06394 MARILYN J PERRY ELECTION JUDGE 304.00 110039 11/23/2022 06100 ROBERTA A PINC ELECTION JUDGE 240.00 110040 11/23/2022 06395 DAVID A PLATHE ELECTION JUDGE 316.00 110041 11/23/2022 05958 NINA POTTER ELECTION JUDGE 240.00 110042 11/23/2022 05141 SHELLY ANN PUTZ ELECTION JUDGE 270.00 110043 11/23/2022 05142 STEVEN L. PUTZ ELECTION JUDGE 340.00 110044 11/23/2022 06396 SONJA A QUANBECK ELECTION JUDGE 304.00 110045 11/23/2022 06199 MARY ANN RENNER ELECTION JUDGE 304.00 110046 11/23/2022 06397 ALAN P ROBERTS ELECTION JUDGE 304.00 110047 11/23/2022 06398 LUANN B ROBERTS ELECTION JUDGE 304.00 110048 11/23/2022 05420 TERESA M ROSSBACH ELECTION JUDGE 240.00 110049 11/23/2022 06357 CYNTHIA ROWLEY ELECTION JUDGE 252.00 110050 11/23/2022 05720 ROBERT ROZMARYNOWSKI ELECTION JUDGE 400.00 110051 11/23/2022 06399 PATRICIA A SAMPLE ELECTION JUDGE 304.00 110052 11/23/2022 06200 MARYANN SCHAEFER ELECTION JUDGE 240.00 110053 11/23/2022 06201 THOMAS SCHAEFER ELECTION JUDGE 240.00 110054 11/23/2022 06400 DUANE D SCHMITZ ELECTION JUDGE 320.00 110055 11/23/2022 06359 KURT SCHNAPP ELECTION JUDGE 256.00 110056 11/23/2022 06202 PATRICIA SELBY ELECTION JUDGE 240.00 110057 11/23/2022 06401 VICKI ANN SIMMS ELECTION JUDGE 304.00 110058 11/23/2022 04744 SUSAN SKAAR ELECTION JUDGE 288.00 110059 11/23/2022 05724 MARGARET SMITH ELECTION JUDGE 240.00 110060 11/23/2022 05725 FLORENCE SPRAGUE ELECTION JUDGE 300.00 110061 11/23/2022 06361 JAMES STEMPER ELECTION JUDGE 240.00 110062 11/23/2022 06403 GARY J TEMBREULL ELECTION JUDGE 304.00 110063 11/23/2022 06208 RONALD VIRNALA ELECTION JUDGE 240.00 110064 11/23/2022 06210 MELISSA WALKER ELECTION JUDGE 240.00 110065 11/23/2022 06108 ALISON WALSH ELECTION JUDGE 380.00 110066 11/23/2022 06363 LYNN WIGGERT ELECTION JUDGE 240.00 110067 11/23/2022 06404 SHARON WILLSON ELECTION JUDGE 304.00 110068 11/23/2022 06405 AMY ZAJACK ELECTION JUDGE 304.00 110069 11/23/2022 06338 JANICE ALLEN ELECTION JUDGE 240.00 110070 11/23/2022 06339 JODI BARON ELECTION JUDGE 256.00 110071 11/23/2022 03453 MYRON BJORNSTAD ELECTION JUDGE 304.00 110072 11/23/2022 05129 RICHARD A BRANDON ELECTION JUDGE 240.00 110073 11/23/2022 05130 VIRGINIA M. BRANDON ELECTION JUDGE 288.00 110074 11/23/2022 06169 THOMAS BROCKWAY ELECTION JUDGE 240.00 110075 11/23/2022 04612 PHILIP DEZELAR ELECTION JUDGE 272.00 110076 11/23/2022 06344 MICHELLE DOHERTY ELECTION JUDGE 256.00 110077 11/23/2022 05682 GLORIA DUNSHEE ELECTION JUDGE 272.00 110078 11/23/2022 06345 DELIGHT ERICKSON ELECTION JUDGE 240.00 110079 11/23/2022 06348 GORDON FRITSCHE ELECTION JUDGE 240.00 110080 11/23/2022 05690 LISA R HANSFORD ELECTION JUDGE 240.00 110081 11/23/2022 06182 DENNIS HAYDEN ELECTION JUDGE 240.00 110082 11/23/2022 06350 HOWARD JOHNSON ELECTION JUDGE - MILEAGE 70.00 110083 11/23/2022 05694 HOWARD JOHNSTON ELECTION JUDGE 306.00 110084 11/23/2022 05248 JUDY M KIPKA ELECTION JUDGE 270.00 110085 11/23/2022 06351 ROBERT KRAEMER ELECTION JUDGE 240.00 110086 11/23/2022 06353 ROBERT KRONSCHNOBEL ELECTION JUDGE 244.00 110087 11/23/2022 04674 JACKIE KWAPICK ELECTION JUDGE 350.00 110088 11/23/2022 06187 PATRICIA LANDERS ELECTION JUDGE 288.00 110089 11/23/2022 04690 LYDIA LUCAS ELECTION JUDGE 240.00 110090 11/23/2022 06217 PATRICIA MARTINSON ELECTION JUDGE 240.00 110091 11/23/2022 06354 DAVID MCCABE ELECTION JUDGE 240.00 110092 11/23/2022 04712 MIRANDA NICHOLS ELECTION JUDGE 270.00 Council Packet Page Number 73 of 236 G1, Attachments 110093 11/23/2022 05712 JOHN PARNELL ELECTION JUDGE 240.00 110094 11/23/2022 05713 SUSAN PARNELL ELECTION JUDGE 240.00 110095 11/23/2022 04729 VINCENT RODRIGUEZ ELECTION JUDGE 324.00 110096 11/23/2022 04743 DELANEY SKAAR ELECTION JUDGE 324.00 110097 11/23/2022 04747 TIM STAFKI ELECTION JUDGE 380.00 11/23/2022 04747 TIM STAFKI ELECTION JUDGE - MILEAGE & PHONE 22.50 110098 11/23/2022 06362 MARY STRANDNESS ELECTION JUDGE 224.00 110099 11/23/2022 04757 MICKI TSCHIDA ELECTION JUDGE 320.00 110100 11/23/2022 06204 JEANINE UNKLESBAY ELECTION JUDGE 240.00 110101 11/23/2022 04758 CAROLYN URBANSKI ELECTION JUDGE 320.00 110102 11/23/2022 04759 HOLLY URBANSKI ELECTION JUDGE 319.50 110103 11/23/2022 06364 PAULA WILLIE ELECTION JUDGE 240.00 110104 11/23/2022 04771 CYNTHIA YORKOVICH ELECTION JUDGE 240.00 127 Checks in this report. 35.367.75 Council Packet Page Number 74 of 236 G1, Attachments Settlement Date Payee 11 /7/2022 11 /7/2022 11 /8/2022 11 /9/2022 11 /10/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /14/2022 11 /15/2022 11 /15/2022 11 /16/2022 11 /17/2022 11 /18/2022 11 /18/2022 11 /18/2022 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer Empower - State Plan ICMA (Vantagepointe) ICMA (Vantagepointe) Labor Unions MidAmerica MN Dept of Natural Resources MN State Treasurer MN State Treasurer MN State Treasurer Optum Health P.E. R.A. U.S. Treasurer US Bank VISA One Card* Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources MN State Treasurer Optum Health Description Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar PR - Deferred Compensation PR - Deferred Compensation PR - Retiree Health Savings PR - Union Dues PR - HRA Flex Plan - AUL DNR electronic licenses Drivers License/Deputy Registrar PR - State Payroll Levy PR - State Payroll Tax DCRP & Flex plan payments PR - P.E.R.A. PR - Federal Payroll Tax Purchasing Card Items Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Drivers License/Deputy Registrar DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. AT .r."". 3,910.27 87,257.26 38,582.56 33,965.18 43,945.90 25,287.00 7,631.00 1,010.00 5,202.38 15,264.60 729.60 85,141.86 156.89 26,814.71 1,418.54 138,667.88 111,574.37 40,258.80 1,858.70 50,450.84 21,403.88 110,904.03 177.50 18,358.96 385.80 870,358.51 Council Packet Page Number 75 of 236 G1, Attachments Purchasing Card Items Transaction Date Posting Date Merchant Name Transaction Amount Name 10/28/2022 10/31/2022 TARGET 00021352 $3.50 NEIL BRENEMAN 11/03/2022 11/04/2022 GRAINGER $163.22 TROY BRINK 10/20/2022 10/24/2022 DOLAN CONSULTING GROUP $95.00 DANIEL BUSACK 10/27/2022 10/28/2022 SCSU DRIVING RANGE $490.00 DANIEL BUSACK 10/28/2022 10/31/2022 GRAPHIC DESIGN INC $153.84 DANIEL BUSACK 10/21/2022 10/24/2022 MENARDS OAKDALE MN $14.99 SCOTT CHRISTENSON 10/24/2022 10/25/2022 ONLINEDIAMONDPLATE.COM $1,448.04 SCOTT CHRISTENSON 10/28/2022 10/31/2022 STATE SUPPLY $444.43 SCOTT CHRISTENSON 11/01/2022 11/02/2022 AMERICAN FLAGPOLE & FLAG $1,169.74 SCOTT CHRISTENSON 11/01/2022 11/02/2022 SQ *DAVIS LOCK AND SAFE $234.93 SCOTT CHRISTENSON 11/03/2022 11/04/2022 VIKING ELECTRIC-DIST CTR $154.79 SCOTT CHRISTENSON 11/03/2022 11/04/2022 STATE SUPPLY $2,295.41 SCOTT CHRISTENSON 10/20/2022 10/24/2022 THE HOME DEPOT #2801 $68.84 THOMAS DABRUZZI 10/24/2022 10/26/2022 ACTION TARGETS $88.83 MICHAEL DUGAS 10/26/2022 10/27/2022 AMERICAN HEART SHOPCPR $34.90 MICHAEL DUGAS 10/27/2022 10/28/2022 CUB FOODS #1599 $110.55 MICHAEL DUGAS 10/28/2022 10/31/2022 COSTCO WHSE #1021 $198.54 MICHAEL DUGAS 11/02/2022 11/03/2022 CORPORATE MARK INC. $300.00 MICHAEL DUGAS 11/02/2022 11/03/2022 U OF M CONTLEARNING $120.00 ANDREW ENGSTROM 10/24/2022 10/26/2022 ODP BUS SOL LLC # 101090 $51.28 CHRISTINE EVANS 10/28/2022 10/31/2022 BESTBUYCOM806694476835 $65.99 MYCHAL FOWLDS 10/28/2022 10/31/2022 BESTBUYCOM806694476835 $65.99 MYCHAL FOWLDS 10/29/2022 10/31/2022 COMCAST CABLE COMM $22.92 MYCHAL FOWLDS 11/01/2022 11/02/2022 TMOBILE*AUTO PAY $429.42 MYCHAL FOWLDS 11/03/2022 11/04/2022 COMCAST BUSINESS $413.00 MYCHAL FOWLDS 10/23/2022 10/24/2022 AMAZON.COM*H816L8BO1 $26.97 NICK FRANZEN 10/23/2022 10/24/2022 AMAZON.COM*H86X33U40 $25.14 NICK FRANZEN 10/23/2022 10/24/2022 AMZN MKTP US*H842J3UF0 $12.98 NICK FRANZEN 10/26/2022 10/28/2022 THE HOME DEPOT #2801 ($69.76) NICK FRANZEN 10/26/2022 10/28/2022 THE HOME DEPOT #2801 $69.76 NICK FRANZEN 10/26/2022 10/28/2022 THE HOME DEPOT #2810 $64.97 NICK FRANZEN 10/31/2022 11/01/2022 BACKBLAZE $140.00 NICK FRANZEN 10/30/2022 11/01/2022 KUSTOM SIGNALS $155.11 DEREK FRITZE 10/22/2022 10/24/2022 AMZN MKTP US*HT2L23R12 $18.98 TONY GABRIEL 10/24/2022 10/25/2022 COSTCO WHSE #1021 $195.32 TONY GABRIEL 10/24/2022 10/26/2022 THE HOME DEPOT #2801 $49.58 TONY GABRIEL 10/26/2022 10/27/2022 COSTCO WHSE #1021 $198.54 TONY GABRIEL 10/27/2022 10/28/2022 TARGET 00011858 $57.98 TONY GABRIEL 10/27/2022 10/28/2022 COSTCO WHSE #1021 $198.54 TONY GABRIEL 10/28/2022 10/31/2022 SPIRIT HALLOWEEN 71004 $117.01 TONY GABRIEL 10/28/2022 10/31/2022 COSTCO WHSE #1021 $198.54 TONY GABRIEL 11/02/2022 11/03/2022 GOODWILL $36.00 TONY GABRIEL 11/02/2022 11/03/2022 CUB FOODS #1599 $23.71 TONY GABRIEL 10/25/2022 10/26/2022 ASPEN MILLS $247.31 MICHAEL HAGEN 11/01/2022 11/02/2022 AIRGAS USA, LLC $102.24 MICHAEL HAGEN 11/01/2022 11/02/2022 AIRGAS USA, LLC $316.56 MICHAEL HAGEN 11/02/2022 11/03/2022 AIRGAS USA, LLC $250.49 MICHAEL HAGEN 11/02/2022 11/03/2022 AIRGAS USA, LLC $546.60 MICHAEL HAGEN 10/25/2022 10/27/2022 MENARDS OAKDALE MN $108.93 TAMARA HAYS 10/25/2022 10/27/2022 MENARDS OAKDALE MN $143.30 TAMARA HAYS 10/27/2022 10/31/2022 MENARDS OAKDALE MN $14.58 TAMARA HAYS 10/29/2022 10/31/2022 AMAZON.COM*H09JS6HJ1 AMZN $65.97 TAMARA HAYS 10/31/2022 11/02/2022 MENARDS OAKDALE MN $189.28 TAMARA HAYS 10/31/2022 11/02/2022 THE HOME DEPOT #2801 $125.54 TAMARA HAYS 11/01/2022 11/02/2022 SITEONE LANDSCAPE SUPPLY, $444.91 TAMARA HAYS 11/01/2022 11/02/2022 SITEONE LANDSCAPE SUPPLY, $431.27 TAMARA HAYS 11/01/2022 11/02/2022 SITEONE LANDSCAPE SUPPLY, $13.87 TAMARA HAYS Council Packet Page Number 76 of 236 G1, Attachments 11/02/2022 11/03/2022 SITEONE LANDSCAPE SUPPLY, $7.46 TAMARA HAYS 11/02/2022 11/04/2022 THE HOME DEPOT #2801 $52.84 TAMARA HAYS 10/25/2022 10/27/2022 MENARDS OAKDALE MN $111.88 GARY HINNENKAMP 10/28/2022 10/31/2022 THE HOME DEPOT #2801 $22.94 GARY HINNENKAMP 11/02/2022 11/03/2022 SITEONE LANDSCAPE SUPPLY, $770.00 GARY HINNENKAMP 10/25/2022 10/26/2022 BLAUER MANUFACTURING $489.98 MICHAEL HOEMKE 11/01/2022 11/02/2022 Al LAUNDRY & DRY CLEANING $14.76 MICHAEL HOEMKE 11/01/2022 11/02/2022 Al LAUNDRY & DRY CLEANING $46.16 MICHAEL HOEMKE 11/01/2022 11/02/2022 CORPORATE MARK INC. $800.00 MICHAEL HOEMKE 11/01/2022 11/02/2022 BLAUER MANUFACTURING $189.90 MICHAEL HOEMKE 10/31/2022 11/01/2022 DALCO ENTERPRISES $857.79 DAVID JAHN 11/02/2022 11/03/2022 AMZN MKTP US*H23M67LN1 $30.88 ELIZABETH JOHNSON 10/25/2022 10/26/2022 DEPARTMENT OF LABOR AND 1 $45.00 RANDY JOHNSON 10/25/2022 10/26/2022 DEPARTMENT OF LABOR AND 1 $85.00 RANDY JOHNSON 10/25/2022 10/26/2022 DEPARTMENT OF LABOR AND 1 $85.00 RANDY JOHNSON 11/02/2022 11/03/2022 SHRED -IT USA LLC $77.86 LOIS KNUTSON 10/28/2022 10/31/2022 INTERNATIONAL ASSOCIATION $97.50 ERIC KUBAT 10/27/2022 10/28/2022 USPS PO 2683510019 $20.40 JASON KUCHENMEISTER 11/01/2022 11/02/2022 IN *ARROWHEAD SCIENTIFIC $209.43 JASON KUCHENMEISTER 11/02/2022 11/03/2022 ULINE *SHIP SUPPLIES $348.10 JASON KUCHENMEISTER 10/26/2022 10/27/2022 GALLS $1,033.14 MICHAEL MALESKI 10/31/2022 11/02/2022 THE HOME DEPOT #2801 $38.62 BRAD MCGEE 10/28/2022 10/28/2022 HBRSUBSCRIPTION $180.00 MICHAEL MONDOR 10/22/2022 10/24/2022 CINTAS CORP $36.33 BRYAN NAGEL 10/27/2022 10/28/2022 CINTAS CORP $137.74 BRYAN NAGEL 10/27/2022 10/28/2022 CINTAS CORP $9.15 BRYAN NAGEL 10/27/2022 10/28/2022 CINTAS CORP $39.31 BRYAN NAGEL 10/27/2022 10/28/2022 CINTAS CORP $14.69 BRYAN NAGEL 10/27/2022 10/28/2022 CINTAS CORP $39.98 BRYAN NAGEL 11/01/2022 11/01/2022 AMZN MKTP US*H271Z2FZO $134.99 BRYAN NAGEL 11/02/2022 11/03/2022 CINTAS CORP $164.63 BRYAN NAGEL 11/02/2022 11/03/2022 CINTAS CORP $15.05 BRYAN NAGEL 11/02/2022 11/03/2022 CINTAS CORP $9.15 BRYAN NAGEL 11/02/2022 11/03/2022 CINTAS CORP $14.69 BRYAN NAGEL 11/02/2022 11/03/2022 CINTAS CORP $59.70 BRYAN NAGEL 10/24/2022 10/26/2022 THE HOME DEPOT #2801 $46.98 JOHN NAUGHTON 11/03/2022 11/04/2022 SITEONE LANDSCAPE SUPPLY, $462.00 JOHN NAUGHTON 10/27/2022 10/28/2022 COSTCO WHSE #1021 $242.86 JERRY NOVAK 10/24/2022 10/25/2022 Al LAUNDRY & DRY CLEANING $12.55 MICHAEL NYE 10/20/2022 10/24/2022 MENARDS OAKDALE MN $19.38 JORDAN ORE 10/27/2022 10/27/2022 PEDIATRIC EMERGENCY STAND $83.67 KENNETH POWERS 10/20/2022 10/24/2022 0391-AUTOPLUS ($39.63) STEVEN PRIEM 10/20/2022 10/24/2022 0391-AUTOPLUS $48.76 STEVEN PRIEM 10/21/2022 10/24/2022 FORCE AMER. DISTRIBUTING $361.73 STEVEN PRIEM 10/21/2022 10/24/2022 ZAHL-PETROLEUM MAINTEN $201.18 STEVEN PRIEM 10/24/2022 10/25/2022 POMPS TIRE 021 $160.62 STEVEN PRIEM 10/24/2022 10/25/2022 MIDWAY FORD $156.45 STEVEN PRIEM 10/25/2022 10/26/2022 ZIEGLER INC COLUMBUS $84.79 STEVEN PRIEM 10/25/2022 10/26/2022 BROCK WHITE 425 $881.53 STEVEN PRIEM 10/25/2022 10/26/2022 MIDWAY FORD $269.50 STEVEN PRIEM 10/25/2022 10/27/2022 0391-AUTOPLUS $177.68 STEVEN PRIEM 10/27/2022 10/28/2022 NUSS TRUCK & EQUIPMENT $663.08 STEVEN PRIEM 10/27/2022 10/31/2022 KEN'S AUTO REPAIR $599.13 STEVEN PRIEM 10/28/2022 10/31/2022 KIMBALL MIDWEST PAYEEZY $457.27 STEVEN PRIEM 10/28/2022 10/31/2022 AN FORD WHITE BEAR LAK $9.35 STEVEN PRIEM 10/28/2022 10/31/2022 NUSS TRUCK & EQUIPMENT $40.54 STEVEN PRIEM 10/31/2022 11/01/2022 WINTER EQUIPMENT CO $553.18 STEVEN PRIEM 10/31/2022 11/02/2022 0391-AUTOPLUS $168.13 STEVEN PRIEM 10/31/2022 11/02/2022 AN FORD WHITE BEAR LAK $13.12 STEVEN PRIEM Council Packet Page Number 77 of 236 G1, Attachments 11/01/2022 11/02/2022 AN FORD WHITE BEAR LAK ($9.35) STEVEN PRIEM 11/01/2022 11/02/2022 WHEELCO NEWPORT $409.00 STEVEN PRIEM 11/01/2022 11/02/2022 FASTENAL COMPANY 01MNT11 $56.85 STEVEN PRIEM 11/01/2022 11/02/2022 NAPA STORE 3279016 $180.49 STEVEN PRIEM 11/01/2022 11/02/2022 DELEGARD TOOL COMPANY $48.06 STEVEN PRIEM 11/01/2022 11/03/2022 AN FORD WHITE BEAR LAK $78.47 STEVEN PRIEM 10/22/2022 10/24/2022 AMAZON.COM*H87YEOMX1 AMZN $489.90 MICHAEL RENNER 10/23/2022 10/24/2022 AMAZON.COM*H846W7OH2 AMZN $12.89 MICHAEL RENNER 10/24/2022 10/25/2022 AMAZON.COM*H811Y2UB1 AMZN $239.96 MICHAEL RENNER 10/26/2022 10/26/2022 AMZN MKTP US*H07PR2J70 $509.25 MICHAEL RENNER 10/26/2022 10/27/2022 AMZN MKTP US*H87172MX2 $27.90 MICHAEL RENNER 10/27/2022 10/28/2022 AMZN MKTP US*H01920X70 $27.90 MICHAEL RENNER 10/27/2022 10/28/2022 AMZN MKTP US*H83329BU2 $55.80 MICHAEL RENNER 11/02/2022 11/03/2022 AMAZON.COM*H221B5NH1 AMZN $39.98 MICHAEL RENNER 11/03/2022 11/03/2022 AMZN MKTP US*H29N89P80 $49.52 MICHAEL RENNER 10/21/2022 10/24/2022 HIRSHFIELDS INC $2,164.12 AUDRA ROBBINS 10/21/2022 10/25/2022 HUNT ELECTRIC CORPORATION $1,550.00 AUDRA ROBBINS 10/23/2022 10/24/2022 AMZN MKTP US*H82HD5H91 $47.74 AUDRA ROBBINS 10/28/2022 10/31/2022 TARGET 00011858 $47.76 AUDRA ROBBINS 10/28/2022 10/31/2022 ON SITE SANITATION INC $36.97 AUDRA ROBBINS 10/31/2022 11/02/2022 ON SITE SANITATION INC $740.00 AUDRA ROBBINS 10/31/2022 11/02/2022 THE HOME DEPOT #2801 $14.28 ROBERT RUNNING 10/22/2022 10/24/2022 CANAL PARK LODGE $854.40 RYAN SCHROEDER 11/01/2022 11/03/2022 KWIK TRIP 11600011692 $7.99 RYAN SCHROEDER 11/03/2022 11/04/2022 CENTURY COLLEGE-BO $2,796.61 RYAN SCHROEDER 10/20/2022 10/24/2022 ODP BUS SOL LLC # 101090 $107.12 STEPHANIE SHEA 10/25/2022 10/26/2022 THOMSON WEST*TCD $635.54 STEPHANIE SHEA 10/27/2022 10/28/2022 CINTAS CORP $69.02 STEPHANIE SHEA 10/29/2022 10/31/2022 AMZN MKTP US*H09JH82YO $49.90 STEPHANIE SHEA 10/31/2022 11/01/2022 N-EAR $144.99 STEPHANIE SHEA 11/02/2022 11/03/2022 GALLS $593.56 STEPHANIE SHEA 10/21/2022 10/24/2022 THE SUITES HOTEL AT WA $156.03 KAYLA SPAN DE 10/22/2022 10/24/2022 AMZN MKTP US*HT1LK3RG2 $11.39 KAYLA SPANDE 10/22/2022 10/24/2022 SQ *D.C'S BEST FARMS $84.50 KAYLA SPAN DE 10/24/2022 10/25/2022 AMZN MKTP US*H88YN4JZ2 $52.14 KAYLA SPAN DE 10/26/2022 10/27/2022 AMAZON.COM*H851P2M12 AMZN $55.47 KAYLA SPANDE 10/27/2022 10/27/2022 AMZN MKTP US*H88HM15G2 $25.91 KAYLA SPAN DE 10/27/2022 10/28/2022 JOANN STORES #1970 $70.20 KAYLA SPAN DE 10/28/2022 10/31/2022 JOANN STORES #1970 ($70.20) KAYLA SPANDE 10/28/2022 10/31/2022 JOANN STORES #1970 $66.06 KAYLA SPAN DE 10/30/2022 10/31/2022 AMZN MKTP US*H04934Y90 AM $13.99 KAYLA SPANDE 10/30/2022 10/31/2022 AMZN MKTP US*H002E8UJO $23.97 KAYLA SPAN DE 10/30/2022 10/31/2022 AMZN MKTP US*H05VZ81U0 $226.09 KAYLA SPAN DE 10/29/2022 10/31/2022 UBER TRIP $12.90 JOSEPH STEINER 11/03/2022 11/04/2022 HEJNY RENTAL INC $407.72 KAL STOKES 11/02/2022 11/03/2022 U OF M CONTLEARNING $155.00 TYLER STRONG 11/03/2022 11/04/2022 AMZN MKTP US*H245O23J1 $527.96 BRIAN TAUZELL 10/24/2022 10/25/2022 LIFE ASSIST INC $961.82 ERIC ZAPPA 10/24/2022 10/25/2022 LIFE ASSIST INC $278.96 ERIC ZAPPA $40,258.80 Council Packet Page Number 78 of 236 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME Exp Reimb, Severance, Conversion AMOUNT ind in Amount 11/10/22 ABRAMS, MARYLEE 602.85 11/10/22 CAVE, REBECCA 530.61 11/10/22 JUENEMANN, KATHLEEN 530.61 11/10/22 KNUTSON, WILLIAM 530.61 11/10/22 VILLAVICENCIO, NICHOLE 530.61 11/10/22 COLEMAN, MELINDA 7,040.00 11/10/22 DARROW, MICHAEL 5,308.09 11/10/22 KNUTSON, LOIS 3,506.38 11/10/22 CHRISTENSON, SCOTT 2,841.68 11/10/22 DOUGLASS, TOM 2,603.85 11/10/22 JAHN, DAVID 2,390.14 11/10/22 HERZOG, LINDSAY 2,988.72 11/10/22 RAMEAUX, THERESE 3,879.15 11/10/22 DEBILZAN, JUDY 2,668.83 11/10/22 PAULSETH, ELLEN 6,083.12 11/10/22 RACETTE, THOMAS 2,813.60 11/10/22 RUEB, JOSEPH 4,969.01 11/10/22 STANLEY, JENNIFER 3,611.40 11/10/22 ARNOLD, AJLA 2,558.82 11/10/22 CROSS, JULIA 2,008.80 11/10/22 EVANS, CHRISTINE 2,778.38 11/10/22 LARSON, MICHELLE 2,234.49 11/10/22 SCHORR, JENNIFER 1,967.39 11/10/22 SINDT, ANDREA 4,058.38 11/10/22 HANSON, MELISSA 2,235.20 11/10/22 HOCKBEIN, JUDY 1,312.17 11/10/22 KRAMER, PATRICIA 1,835.38 11/10/22 MOY, PAMELA 1,953.49 11/10/22 OSTER, ANDREA 2,402.73 11/10/22 VITT, JULIANNE 2,164.99 11/10/22 WEAVER, KRISTINE 3,593.75 11/10/22 BANE, ROSANNE 297.00 11/10/22 COMMERS, CHERYL 468.00 11/10/22 LEWIS, KENNETH 324.00 11/10/22 MAHRE, GERALDINE 324.00 11/10/22 BENJAMIN, MARKESE 3,888.55 11/10/22 BERGERON, ASHLEY 5,401.94 11/10/22 BIERDEMAN, BRIAN 6,523.29 11/10/22 BROWN, RAE 3,669.85 11/10/22 BURT-MCGREGOR, EMILY 4,122.12 11/10/22 BUSACK, DANIEL 5,574.67 11/10/22 CARLSON, AMANDA 3,489.16 11/10/22 CLAYTON, STEVEN 3,635.62 11/10/22 COLEMAN, ALEXANDRA 2,458.23 11/10/22 CONDON, MITCHELL 4,367.97 11/10/22 CRUZ, TREANA 2,918.71 11/10/22 DEMULLING, JOSEPH 4,663.14 11/10/22 DUGAS, MICHAEL 5,040.25 11/10/22 FORSYTHE, MARCUS 4,142.85 11/10/22 FRITZE, DEREK 5,973.64 11/10/22 GABRIEL, ANTHONY 5,792.29 11/10/22 GEISELHART, BENJAMIN 3,261.68 11/10/22 GIVAND, JONATHAN 3,711.15 11/10/22 GREEN, JAMIE 3,560.33 183.75 379.50 Council Packet Page Number 79 of 236 G1, Attachments 11/10/22 HAWKINSON JR, TIMOTHY 4,432.39 11/10/22 HENDRICKS, JENNIFER 2,488.18 11/10/22 HER, PHENG 3,766.54 11/10/22 HER, TERRELL 3,548.66 11/10/22 HOEMKE, MICHAEL 4,908.09 11/10/22 JOHNSON, BARBARA 644.00 11/10/22 KADEN, JACOB 1,999.27 11/10/22 KANDA, MADELINE 3,464.49 11/10/22 KIM, WINSTON 3,234.51 11/10/22 KONG, TOMMY 3,941.62 11/10/22 KORAN, MARIE 1,610.00 11/10/22 KROLL, BRETT 4,113.83 11/10/22 KUCHENMEISTER, GINA 2,479.94 11/10/22 KUCHENMEISTER, JASON 2,148.01 11/10/22 LATOUR, HAYLEY 2,327.18 11/10/22 LENERTZ, NICHOLAS 3,843.72 11/10/22 LYNCH, KATHERINE 4,497.18 11/10/22 MARINO, JASON 5,037.21 11/10/22 MARK, OLAF 3,635.62 11/10/22 MATTHEIS, TAWNY 2,918.71 11/10/22 MORALES, MARIO 1,948.19 11/10/22 MURRAY, RACHEL 4,850.62 11/10/22 NYE, MICHAEL 4,541.48 11/10/22 PARKER, JAMES 4,047.56 11/10/22 PASDO, JOSEPH 3,094.88 11/10/22 PETERS, DANIEL 4,775.19 11/10/22 QUIRK, JAMES 2,982.70 11/10/22 RETHWILL, SCOTT 3,615.72 11/10/22 SALCHOW, CONNOR 4,112.69 11/10/22 SANCHEZ, ISABEL 3,356.47 11/10/22 SHEA, STEPHANIE 2,825.45 11/10/22 STARKEY, ROBERT 3,815.97 11/10/22 STEINER, JOSEPH 5,040.25 11/10/22 STOCK, AUBREY 3,973.81 11/10/22 SUEDKAMP, ADAM 4,582.25 163.18 11/10/22 SWETALA, NOAH 4,037.94 11/10/22 TAUZELL, BRIAN 3,961.66 11/10/22 WENZEL, JAY 3,955.32 11/10/22 WIETHORN, AMANDA 3,831.16 11/10/22 XIONG, KAO 4,084.66 11/10/22 XIONG, PETER 1,880.00 11/10/22 XIONG, TUOYER 4,153.06 11/10/22 YANG, THANG 2,747.02 11/10/22 ZAPPA, ANDREW 4,067.60 11/10/22 BARRETTE, CHARLES 4,513.72 11/10/22 BAUMAN, ANDREW 5,435.17 11/10/22 BEITLER, NATHAN 3,193.22 11/10/22 CAMPBELL, MACLANE 3,124.14 11/10/22 CRAWFORD JR, RAYMOND 4,001.38 11/10/22 CRUMMY, CHARLES 3,265.76 11/10/22 DABRUZZI, THOMAS 3,922.95 11/10/22 DAVISON, BRADLEY 3,496.03 11/10/22 DAWSON, RICHARD 880.54 11/10/22 HAGEN, MICHAEL 3,437.96 11/10/22 HALWEG, JODI 4,596.36 11/10/22 HANG, RYAN 546.00 11/10/22 HAWTHORNE, ROCHELLE 3,863.34 11/10/22 KUBAT, ERIC 4,115.57 11/10/22 LANDER, CHARLES 3,280.46 11/10/22 LANIK, JAKE 2,982.76 11/10/22 MALESKI, MICHAEL 3,507.54 11/10/22 MCGEE, BRADLEY 3,923.83 Council Packet Page Number 80 of 236 G1, Attachments 11/10/22 MERKATORIS, BRETT 3,424.46 11/10/22 MONDOR, MICHAEL 5,611.02 11/10/22 NEILY, STEVEN 5,115.50 11/10/22 NELSON, GRADON 2,685.76 11/10/22 NIELSEN, KENNETH 3,646.05 11/10/22 NOVAK, JEROME 3,823.55 11/10/22 POWERS, KENNETH 3,500.51 11/10/22 SCHROEDER, RYAN 4,437.60 11/10/22 SEDLACEK, JEFFREY 4,956.06 11/10/22 SKARA, MICHAEL 2,863.73 11/10/22 SPANDE, KAYLA 2,340.99 11/10/22 STREFF, MICHAEL 4,343.92 11/10/22 WARDELL, JORDAN 3,468.53 11/10/22 WILLIAMSON, MICHAEL 4,228.00 11/10/22 WILSON, DAMARI 370.50 11/10/22 YOUNG, NATALIE 3,454.20 11/10/22 ZAPPA, ERIC 4,419.21 11/10/22 CORTESI, LUANNE 2,387.21 11/10/22 JANASZAK, MEGHAN 3,433.68 11/10/22 BRINK, TROY 2,990.61 11/10/22 BUCKLEY, BRENT 3,924.64 11/10/22 EDGE, DOUGLAS 1,012.44 11/10/22 JONES, DONALD 2,717.42 11/10/22 JORDAN, TIMOTHY 2,119.39 11/10/22 JORGENSON, ANDREW 1,902.70 11/10/22 MEISSNER, BRENT 2,776.79 11/10/22 MEODZIK, JASON 2,512.09 11/10/22 NAGEL, BRYAN 4,767.00 11/10/22 RUNNING, ROBERT 2,988.30 11/10/22 TEVLIN, TODD 2,749.41 11/10/22 BURLINGAME, NATHAN 3,376.80 11/10/22 DUCHARME, JOHN 3,441.42 11/10/22 ENGSTROM, ANDREW 3,816.74 11/10/22 JAROSCH, JONATHAN 4,643.77 11/10/22 LINDBLOM, RANDAL 3,568.07 11/10/22 LOVE, STEVEN 6,369.43 11/10/22 STRONG, TYLER 3,495.51 11/10/22 GERNES, CAROLE 2,903.39 11/10/22 GORACKI, CECELIA 60.00 11/10/22 BERBER, GREGORY 60.00 11/10/22 MCKANE, QUINN 65.00 11/10/22 FRIBERG, DAVID 2,276.37 11/10/22 HAYS, TAMARA 2,712.79 11/10/22 HINNENKAMP, GARY 3,291.76 11/10/22 NAUGHTON, JOHN 2,717.41 11/10/22 ORE, JORDAN 2,712.79 11/10/22 STOKES, KAL 2,357.29 11/10/22 BEGGS, REGAN 2,529.69 11/10/22 HAMMOND, ELIZABETH 2,633.66 11/10/22 JOHNSON, ELIZABETH 2,735.98 11/10/22 JOHNSON, RANDY 4,780.89 11/10/22 KROLL, LISA 2,880.46 11/10/22 FINWALL, SHANN 4,091.41 11/10/22 MARTIN, MICHAEL 5,559.22 11/10/22 EVANS, MATTHEW 1,650.00 11/10/22 LENTZ, DANIEL 3,149.79 11/10/22 THIENES, PAUL 3,118.76 11/10/22 WESTLUND, RONALD 3,334.51 11/10/22 YOUNG, MATTHEW 2,776.00 11/10/22 WELLENS, MOLLY 2,700.38 11/10/22 BRENEMAN, NEIL 3,370.91 11/10/22 GORACKI, GERALD 220.50 Council Packet Page Number 81 of 236 G1, Attachments 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 11/10/22 MOORE, PATRICK 214.50 ROBBINS, AUDRA 4,955.52 BERGO, CHAD 3,898.61 SCHMITZ, KEVIN 2,635.56 SHEERAN JR, JOSEPH 4,863.68 ADAMS, DAVID 2,815.50 JENSEN, JOSEPH 2,842.37 SCHULTZ, SCOTT 4,739.00 WILBER, JEFFREY 2,920.62 PRIEM, STEVEN 3,054.12 WOEHRLE, MATTHEW 2,824.97 XIONG, BOON 2,732.73 FOWLDS, MYCHAL 5,329.70 FRANZEN, NICHOLAS 4,184.80 GERONSIN, ALEXANDER 3,387.95 RENNER, MICHAEL 3,683.03 633,003.83 182.27 908.70 Council Packet Page Number 82 of 236 G2 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Financial Report for Month Ended October 31, 2022 Action Requested: ❑ Motion ✓ Discussion Form of Action: ❑ Resolution ❑ Ordinance ❑ Public Hearing ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council receives monthly financial reports at Council meetings, in addition to the emailed reports to provide greater transparency for taxpayers and interested parties. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Community Inclusiveness ✓ Financial & Asset Mgmt ✓ Environmental Stewardship Integrated Communication ✓ Operational Effectiveness ✓ Targeted Redevelopment Financial reports are primarily about communication and transparency; however, the budget covers all areas of the strategic plan. Background: Council members receive an emailed financial report on a monthly basis, in addition to the council meeting report. The council meeting report allows greater access of the information to the public. This report includes the General Fund budget report for the month ended October 31, 2022. Notes to the financial report precede the report. Attachments: 1. Financial Report for the Month Ended October 31, 2022 Council Packet Page Number 83 of 236 G2, Attachment 1 Notes to Financial Report for Month Ended October 31, 2022 Investments ■ The investment portfolio meets investment policy parameters for diversification by security sector and maturity range. The holdings in municipal bonds are just north of 60% to maximize yield provided in that sector at this time; however, the sector holdings are still within the 70% policy parameter. ■ Total portfolio yield to maturity is 1.81 %, down from the previous month of 1.90%, due to a changing market. ■ Interest earnings exceed budget at 139.66% at this point in the fiscal year. However, an adjustment to market value will create negative interest earnings at year-end. General Fund Budget Revenues ■ Property taxes arrive in two main installments, July and December. Therefore, there is only 52% revenue year-to-date in this category. ■ Licenses and Permits revenue exceeds budget at 121.7% and is higher than at this time last year. Permit activity peaks during the construction period and has been unusually high the last two budget years. ■ Fines and Forfeits revenue is below the norm because only eight months of revenue is included. There is often a lag in receiving the funds from the court. ■ Intergovernmental Revenues are as expected, as most of the State aid comes in the second half of the year, some aids as late as December. Intergovernmental revenues exceed budget at 102% so far this year. ■ Charges for Services revenues exceed budget, and are considerably more than at the same time last year. This is largely due to plan check fees relating to development. DMV fees are improving after lagging from the pandemic. We project that over 90% of budgeted DMV revenues will be collected this year. Rental licensing fees are billed at various times during the year, some late in the year. ■ Investment Earnings are above budget for the year at 217%. Most of this is due to the improving market and to the accounting adjustment back to book value for the year. ■ Miscellaneous revenues are a small component of the budget and are about where expected for this time of year. Expenditures ■ Departmental expenditures are all slightly below budget and at about the same level as this time in the prior year. The City has spent 78.4% of the budget at the 83.3% point in the year. Transfers In/Out ■ Budgeted Transfers In are complete for the year. Transfers out include a $1,500,000 transfer out from surplus fund balance to various capital funds approved by the Council in January, and a planned $1,587,807 transfer out of ARPA funds to the Fire Equipment Fund for the ladder truck. Council Packet Page Number 84 of 236 G2, Attachment 1 Maplewood Monthly Financial Report (unaudited) Month Ending October 31, 2022 Prepared By: Finance Director Approved By: City Manager Council Packet Page Number 85 of 236 G2, Attachment 1 O Q O N N O N E M O Ln � O U E O a� 0 %• LU -9-- -0 0 O U :E a N s N ~ ° i N 0 2 N o O a t C O N M N 2 O1 Ln « ti LO GO C C 0 0) O M M LO N LA ei of s i 160 m o Y Zt a LO N Ln 6 i N } M N � M A .y Ln 3 f0 N O N d } LO o nj } n ++ � N 4 M 0) N u N O 0 a) a) n Y � N M � c m i N 3 U00 Lq Q N c Ol 0.0 0) Q .0 N = 0Ln r (n 3 m n 0 N y ++ C m P, N u � � v s � o E o w 0 J °o N O. Y M m N 7 i 0 o 16 o (7 U Q n w Ln M i N > O U C O a 0 0 0 0 0 0 0 0 0 0 0 0 . i m Ln M n lD p n O O lD lD Ln1 dl .--I lczt lczt n n (:l M O lD 00 N 4 Ln Ln m N N M O M 00 00 N M —i Ln ct Ln 00 0) M O) Ln 00 O 00 Lq LQ ct 00 O .--I n Ln1 01 3 O n O n M Ln O n N M N Ln1 ID f0 lD 00 O m Ln m Ln iD O Ln O� rn > m Ln O Lnn 00 lD n.__, `� N lD 00 .--I � 01 � N Y M N 000 L11 M �0 O M � 0 rf 4 N m Ln 00 rf 4 M MO Ln1 Ln Ln M Ln1 O .7 aJ a 0000000000c N 00 00 N n —A 'zt M —A 00 a•1 •i -tt 'zt N M M M 00 M N n 00 3 N .--I N O M a• 4 O) to O) i O M w U i } M O) N O a -0 a' v �M CO- f+ MQj O — 7 a+ — a) 0 r C v v v t to un t t t g v U a ++ ++ ++ C C to to to to M 0 0 0 } N —A M lD M —A N M Ln —i •s 0000 000 0 0 0 � Lr1 Lr1 n 00 M� n n O i dl eq O M M M en 00 0 lD N pJ 3 n lD I� lD M Ol n n M f0 � 00 O OM M 00 M N ai M 00 00 M M -C lD O Ict N 00 rl en O U M Ln in M lD l0 M 00 O O rl ' M 01 M .--I q 00 00 N m -A 14 - n N N l0 Ln 00 O M .--I -Z .--I 14 LO N .A U o 0 0 0 0 0 0 0 0 0 CJ � Oq rn 0 0 OOo OOo OOo Oq Oq C c A —A —A rq N N N a+ pJ a+ pJ a+ a+ pJ bn U bn U U bn U i i i r 00 r r r '^ v M M M U3«; v v 3 Qj 3 bD Qj Q a a, � o 0 0 a U a" _0o0�«� 'a 'a • T r 'a r 'a O) c0 0 Y Y > a E T m O v Mf0 O v v v v O U f0 J� } 2 C7 — J M O -0 } } i o f0 .CL U i U C C 'a .v O) 0J O M c0 y� c z c C M t U U U Z Council Packet Page Number 86 of 236 G2, Attachment 1 rl Maple: City of Maplewood, Minnesota General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance October 31, 2022 Revenues: TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS FINES AND FORFEITS INTERGOVERNMENTAL CHARGES FOR SERVICES INVESTMENT EARNINGS MISCELLANEOUS Total revenues Expenditures: COMMUNITY DEVELOPMENT ADMINISTRATION FINANCE FIRE LEGISLATIVE PARKS POLICE PUBLIC WORKS Total expenditures Excess (deficit) of revenues over expenditures Other financing sources (uses): TRANSFERS IN TRANSFERS OUT Total other financing sources (uses) Excess (deficit) of revenues over expenditures and other financing sources (uses) Fund balance - beginning Fund balance - ending 2022 2021 Percent Percent Amended YTD Of Actual Amended YTD Of Actual Budget Actual To Budget Budget Actual To Budget $18,185,680 $ 9,452,699 52.0 % $17,324,330 $ 9,091,504 52.5 % 0 0 0.0% 0 18 0.0% 1,357,000 1,651,477 121.7 % 1,316,000 1,362,389 103.5 % 150,000 78,120 52.1 % 160,000 88,033 55.0 % 1,288,300 1,314,175 102.0 % 1,243,100 1,322,609 106.4 % 1,174,800 1,055,634 89.9 % 1,337,500 1,051,090 78.6 % 60,000 130,426 217.4 % 50,000 (91,556) (183.1%) 101,500 88,861 87.5 % 52,840 93,595 177.1 % 22,317,280 13,771,393 61.7 % 21,483,770 12,917,681 60.1 % 1,579,250 1,334,388 84.5 % 1,550,630 1,251,396 80.7 % 2,755,140 2,110,001 76.6 % 1,863,190 1,299,542 69.7 % 839,600 690,574 82.3 % 1,436,150 1,327,260 92.4 % 2,509,320 2,012,754 80.2 % 2,422,850 2,014,367 83.1 % 160,130 110,698 69.1 % 155,010 109,581 70.7 % 1,544,270 1,247,181 80.8 % 1,458,000 1,210,838 83.0 % 10,744,400 8,349,650 77.7 % 10,413,750 8,124,513 78.0 % 3,500,170 2,673,840 76.4 % 3,374,190 2,579,182 76.4 % 23,632,280 18,529,087 78.4 % 22,673,770 17,916,676 79.0 % (1,315,000) (4,757,694) 361.8 % (1,190,000) (4,998,995) 420.1 % 1,355,000 1,355,000 100.0 % 1,290,000 1,315,000 101.9 % 0 (3,087,807) 0.0% 0 0 0.0% 1,355,000 (1,732,807) (127.9%) 1,290,000 1,315,000 101.9 % 40,000 (6,490,502) 6,226.3%) 0 17,429,958 0.0 % $ 40,000 $10,939,457 7,348.6 % Norm = 83.3 % 100,000 (3,683,995) 3,684.0%) 0 13,694,729 0.0% $ 100,000 $10,010,734 0,010.7 % Council Packet Page Number 87 of 236 G2, Attachment 1 V O O O O O O O O O O O O O N V O N (n O O i, In O O O O O O O O O O O O O In O O M t` In O O (� O O O O O O O O O O O O O O O W (0 NU') N �L �y N R d w O N V O N O O O O O O O O O O O O O O O O V (O O (O O O O O O O O O O O (n O O O O M CD O In CD I- CD CD O CD CD O CD (0 In CD (0 CD CD zT CD00 � w M O I— M CO (O I- O O N :u CO O 00 O O V (O M 00 N � O (O O O (n O N N 1` Lr CO CO M 00 w O N V O N O O O O O O O O O O O O O O O (n O O M O O O I— M M O I-- M O O O O O O O M CO N N O M 00 O O O (0 O M M L► (O O O (O 00 O O t` N M (O O ZD V M N I— CO CDM LM O M 00 O N V O N O O O O O O O O O O O O O O O O V O V (O O (O O O O O O O O O O O Ln O O O O 0) O CDCDCD CD CD CD CD CD CD CO CD O CDCDO L► 0) U') CD I— m M M M M Cq N 00 � CD 00 00 00 N (O O O (O 00 O 13 t` U') M (O CO 'IT CO N t` M CDM CN D M O N of c 0 CO Q O LU J t ca a LO a N .r CDO CDO CD O CD O O O CD O CD O CD O CD O O O CD O CD O CD O CD O CD O CD O CD O CD O CD O CD O O CD(/) O O c y y W O O O O O O O O O O O O O CD O CD O O CD O CD O CD O CD CD O O O co O O O O O O O a1 � � o LO �N QW 00 N V CD F F Z W Z D (j C1 w U J W Q U W D J Wp W Wp W 2' W O Z LL W U Z W } 2 2 O Z Z Q U)~ F F F W w Z U) Q_ Q O F LL Z x � W W W W J C) < U U U � O J F Z W = Q F O _ F- r= U Z 2 2 2 M Q w x Q Q Z U Z ED m �_ Q U) d r Q � Z F J w w w Q (� W (� W W d F W W U � � w W M W W o m w F X w W W W U 0 of Of w Z m 06 7 W U o O Z O w Q Q Q w TM w r 06 F O Q Q Q w cUi� J U U U Q O W W w(If m i Z +' N O z xW Q xWx Q xWx Q xWx Q xWx Q xWx Q xWx Q Q d d d d d d g g z w O Q w D Q. N F F F F F F F U M w w In w w-j U W 0 U 0 w M i N w .Z - N — V — (0 — I— — M — O — M CDO M CD CD (O O I- CDM O O O 'IT CD U') CD I— CD M CD M O O �.+ NCO CD CD CD CD O CD CD CD N N N N N N N N Ch N d O M M M CO M M M M M M M M M M M M M M M CO M M > y O v CDO o 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 6 O 6 O 6 O 6 O 6 O 6 O 6 6 O O i a T- O Q O O O O O O O O O O O O O O O O O O O O O O Council Packet Page Number 88 of 236 N G2, Attachment 1 ' 00 !;2 00 I- M CD(0 CD (0 Ln CD CD� CD (D CD CD CD C)M M C)P, V O � O O 00 O O O O W N N O O V O CD O (0 (0 O O TTCD zT CDCD CD C) (0 M Ln /y N 0� 0 I'- O M TT (O M O O O M N iQ N N O N M O� W J a Q � 0 � LL y O N N U c N 20 0 Z D LL J LU Z LU 0 r CD CD CD r CD a� C.1 m ImIw w vI Q W Q O LO M M O O (D O O O M M L2 O O O w O M O O O N (9 CA M O O O N O O O M O O O O N O O O O O O O 00 LO M LO O O O ' O O O O O O M C) C)M M O N O O O N M O V 00 N M (0 00 V V P- (fl V V M Lr N V r- 00 V I- I - I� m N 00 M M O LO (fl O W N L() L? LO CA M V V O LO N N O O O (D O M Ln CD CD CD 00 CD 0) CD CD C)N (9 O (9 O O O t` O O O O O O O O N O O O O O O V CA Lo M Lo O CA O O 00 I— (0 O O O (0 O Lo O O I� CO CA I- M (D (0 N (0 LO M 00 V O N M (D I1 00 O V I1 1` LO (0 M 0) MN (0 00 M O Ln LO (D 00 Ln NO I- LO (0 00 Ln N V N Ln N I O M N N O O V O O O M Ln CD CD CD CD 0) CD CD O N (C!O (C!O (A O I� O O O O OA O O O N O O O O O O V CA LO CO LO O O O O 00 (0 O O O (0 O LO O O I� CO O 1` M (D (D N (0 M CO 00 V O N M (D V V N M V V (fl V I- V I1 00 O V I- 1` LO (0 CO O - CO N (D 00 M O Ln LC) (D 00 LC) N I- Ln (D 00 Ln N V V I- V O N LO N O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M O LO LO O LO O O O O O LO O M LO N LO L() N t` N V TTN It N- C L L U W W F LL F F D D O O W Z CL Z Q O Q C� Z Z of z J C) _j U F :2 U 5 J W J Z 0 CO W 2 0- Q 0) N CO (0 CA o O O O O— C N CO CO M CO M CO C CO M CO CO M M M C O C ) O O O O O O O O O O O O O C j Lu U Z J F J U U U - Q � F Z J U U p 0 Z U U w U C)Q U Q Z Q Z U 2 C] Z W W Q_ i Q Q W of - F O W o O o w [] W ofQ 6 '- W J Q Q J U W F W d Q _ Q 0 W U 2 U LLI w 0 W CL W W O 2 J J o Q W J J J 0 �_ Z O O r 0 F Q Q Q W LL J 2 CL U CL LL U) W Q W W W of of Of U LL F F F F F F F F U Z IZ W w w U F F F F F F F F LL LL LL LL U U U U U U U U 2 N N M (D I- C)N M (NOt` W O J O O � � - - N N N N N N N N M -It-ItLn LO LO LO LO N LO LO LO LO LO LO LO M M M M M M M M M M M M M M M D C) O O O O O O O O O O O O O O D CD CD CD C) CD CD C) CD CD CD CD CD CD CDO Council Packet Page Number 89 of 236 G2, Attachment 1 V-0 I o 0 0 0 0 0 o M M oD o M o [,- o 0 o o0 0 0 0 0 o I CO a l O O O (0 O O O M N I O W O 0) O O O T O O O V V iQ N N O N � M O� W J a Q � o � LL y O N N U c N 20 0 Z D LL J W Z W 0 r CD 0 CD r CD ImIw w vI Q W Q O O O O O O O M w N O O O N O O O M O O O O O O O O O O O O N I1� O O Ln O Ln O O O O O O O O O O O (D (0 (D O L() N Ln O O M O O O Ln O O O O Ln O O (0 N oc 00 L' V C) C) CA I� N Ln W W Ln W O N Cq Ln M 00 00 LO O N O O O O O O O I— w w O O O M O O O I— O O O O O O O O O O O O Il I` CA O Ln O V O O O M O O O O O O O O O O O Ln 00 N V O Ln O O O O O V O O O O Ln O Cq N (0 — V — 0) N CA Ln (0 V V O N CO O O O O O O O I-- w w O O O w O O O I- O O O O O O O O O O O O Il 11 0A O Ln O O O O M O O O O O O O O O O O L() W N N CDLn CD (DC) CD CD -ItM (D CD C) CDLn V O ( N — V 0) Cq N 0) Ln (0 V V (0 N M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 13 P- P- N (:O O O O O LC) M N O O Ln O O N I— 0) CO V F p C U U Z j 0 U L C] O U W W Z Z LL U w LLI C Q W LL W - LL C CL w > LL W p LL U m LL U U) W CL ~ C) LL C Q p Z O Z W X J U = U CL W Q F F L W Q z (� m F U W U wof U of <C] O ofQ O U xQ z w> Z LL Q C) U F of of0= U U Z W F O> p U Q W< W F- p d 2 U d T- > > OF > W > W 0 - F- U of 0 j Q J F F- F- F- W O O O O W O LL F- Q ~ W O W Z C O Q 0 > > > U U 0� 0 0 0 z � LL of Y=� } 0 } O O O z0 Q Q Q Q= Q o0 2> F U . te a; F- F- Q_ of Q_ F of Of Of Of LL Of 0 F- U — m C Z W Z w w w w w w W W U U Z - p Q p 2 2 2 W z z z z of z W W Z OJO C O F- O F- F- F- J W W W W Z W Q > W 0 D Q Q O U U U O O O W 0 0 0 0 0 C9 d Z C9 Q CL n d F- C N V N V O N M M (D I— W M C)n (DLt` 0 M M M V V V N N N N N C M M M M M M O O O O O O O O O O O CO O O CO 0 M M M M M M M M M M M M M M M M M M M M M C C) O O O O O O O O O O O O O C, C, CD O CD CD O C O O O O O O O O O O O O O O O O O O O O O C O O O O O O O O O O O O O O O O O O O O O C U w J F w W CL O CL J F Jz W C w ) W m Q j w III LL ) z Q CA M O O O Council Packet Page Number 90 of 236 le G2, Attachment 1 � � O O O N O M O O P, OO M O O M N V O O O O O M (9 O O O I� O I` O O f� N I O O O O O M M O M O O O O I� M O O O � � O O O �L QL N N so d R a iQ N N O N M O� W J a Q � o � LL y O N N U c N 20 0 Z D LL J W Z W 0 r CD CD CD r CD a� C.1 m Q O O N O O V O O O O O O O M O O (O O LO O O O O O O O N V CO O O O O O O N O O (O O O L() (() O O O O (O O L() L() N O O O O O (O LO Lo V O M 0) N O O (() L() M I- L? N N O N 0) 0) CD 0) O 0) O 0)CO ' V N V LO I- 00 O LO O 00 M O N N 1. O O N O O V O O O O O O O M O O (O O M O O O O O O 0� N V CO O O O O O O N O O (p O O LQ Ln O O O O (O CDL() L() N CD CD CD CD CD (0 LO L() V CD M CDI--CD O (L() M I� N In LO O N 0) 0) CA 0) O O CO0 O N V V N V N LO O 00 (O O N LO O M (O V C M M O O N O O V O O O O O O O M O O (O O M O O O O O O O N V CO O O O O O O N O O (O O O LQ Ln O O O O (O O L() L() N O O O O O (O LO Ln V O M O I-- O O (0 (() M I� lC) l2 LO O N O O O 0) O O CO O N V V N V N LO O 00 (O CD LO 0)M (O V M M M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O LO O O LO (:O Ln LO L() O O O O O O N LO N M CD N (0 Q d U [ W 0- W W Q W U W F L LL Q W Of w (n Z v O Q w W O 0 U U of LD 2 m [ Ur Q U 2' 2 J W J > 2 U z O L O OfU J o J OfU w w w Z t- T Y M M d W Q U) Z Z Z (n Z LL Z d Z W C Q_ of Of z Of d U of O Z Z 06 O Q Z O O O 9 F>>>> cn F F O O z d W F w U U U w Z 0 �_ W Q U W O xxQ� of of C J J J of 2 2 CL Q U of F Q w r U W C m m m U U 2 2 2 2 0-W W F W Z z J T 2 DDDWWa a a W W O O O O D2� J W? W Q< 5 cn O[ N M M N M (() N M m N M V O cD c C O O O O O O O (O (O (O (O (O (O (O (O (O (O (O (O (O W W W W W m m C M M M M M M M M M M M M M M M M M M M M C O O O O O O O O O O O O O O O O O O O O ( O O O O O O O O O O O O O O O O O O O O ( O O O O O O O O O O O O O O O O O O O O ( J C U) W J W LL w Q c� o ) z m ( (n w D W W p W 00 00 CO M O O O O ) O O Council Packet Page Number 91 of 236 G2, Attachment 1 ++ O O O M O O O O O O O O O O O O O O O O o LO i o 0 o rn O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a V CD o o N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 iQ N N O N M O� W J a Q � o � LL y O N N U c N 0 Z D LL O J M W Z L N O LLB ++ N O Q c,4 i V1 In r N O04 N L d a O CD O V T- o Q Council Packet Page Number 92 of 236 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O o O O O O O . O O o v o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O rn O O O O O O O O O O O O O O O O O O O O O O O O O N O O O O O O O O O O O O O O O O O O O O Lo O O O O O O O O O O O O O O O O O Ln lx V N O M O O O M O O O O O O O O O O O O O O O O O O O O N O O O O O O O O O O O O O O O O O O O O Ln O O O O O O O O O O O O O O O O O O O O N O M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q Ln z 0 LL 0 O O Z U) U)W OO to to to cn to to J cn cn Z W W U W W W W W W ~ Q W LL U LL D LL LL U LL LL O LL LL Z U LL U 2' W of O Q_ Q_ 2 1' 0' U 0' [' W W O of Z F F F 2 F F Q F F U F F 2 W W F O O W Q W U W Z W U W F W of W W j Z Q W af O D D~ D Of O) D� J d O F U F F Q F F (n F 0-F U F Ir F J F J F W J Q Q Q Q W Q U Q Z Q Q Q O Q Q of W Z 2 Z 2 Z U Z Z J Z U Z U Z F F Z pp > 2 F Z U U U O U O U U Q U Q U U U W 0 F Q W W W 00 W U W U W d W W 0 W (n W of Q O Z of of T R O R O R O R O R O R T R O R V O M N M M F M F M F M F M F M F M F M F 00 00 00 00 00 CO CO CO CO CO CO CO CO M M M M M M M M M M M M M O O O O O N A V L6 (6 t` 06 O O O O O o 0 0 0 0 0 0 0 O O O O O G2, Attachment 1 w N N O N O M Q O N W J CU Q 7 (n O LL Or N N CD A/ r r 2O . i o o a� o o O U o o v = �4 o o 00 0 m 00 0 Z D LL J Q W Z L W N O z O O O V OCD � O Q O O N O O Ln O O N O M I - CO O O N O O Ln O O N O M r CO O O O O O O O O O 00 N M N N U Z_ W Z LL Q ry F ~ U 06 W U` of Z D F z ai z U O W U ry lR R M F F v M 0 0 Council Packet Page Number 93 of 236 G2, Attachment 1 N N O N O CO Q O N W J CU Q 7 (n O LL Or N N CD N A/ r r O a� M � M � � 7 O t Q. N CD i O Vl r N O 04 dd Lea Council Packet w 2- Q. o o 10 O U o o o o ao v = �4 o o I- CO �4 m LO CO 0 Z D LL J W W COLL Z Z W L N z O O CD � O V V 'age Number 94 of 2; O O N O O In O O N O (D 0) O C M LO LO LO M CO CO 9 O O N O O Ln O O N O O 0) O C M LO L LO L N CO M 9 0 0 0 0 0 0 O O O C) C) 00 O O N U') U') N LO U') I- M M CO M N 0 z z (f) D of w J W U) ry cn z w z w ~ R R � H H rn rn CO O 0 0 36 0 rn CO 00 v I- 00 M 00 N N 0) M N a 9 0 0 0 00 N N CO N rl- r G2, Attachment 1 I— O O O M O O O O m w O M I— N O O` O O O M M L O O M O M 0 0 0 0 0 0 I� O O M O O O O 00 O O O M Q.O O M O M O In O O O O w� O M O M O O M CD CD CD O 00 00 00 I— -It 1- 00 CO -It(O 00 (O IL F—W N N O O � CD W t J a1 Q O u_ Y O N _ N U O N 2O a� M � � 7 O Q. N O r O Ch r N O L N i X�a T- T- 0 0 a) O O O O O O O CO O O O It O O O O V O O I,- 0 0 0 0 V O O O O O M O (p O O O O Ln O O O O M O O M O O O M Ln O O 00 O O 00 O CO I-- O O O N O O O O M O O M O O O M 00 CO — O M O In N V O M 00 M P- V N V In C N N M In QS O t` N V N O m N V O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N V W O O O O O O O CO O 0 0 (O O O O (0 O O M O O O O O nr O O O O O I— O M 0 0 0 0' 0 0 0 0 (O O O 10 O O O I— V L O O O O O (0 I'- O O O I- O O O O (O O O O O O O M CO 1` O O N 00 O Ln 00 Ln (O O N N In (O O (O nr a 1` 1` CO 1,: 1` Cq O k W (n O O O O O O O � M O 0 0 (O CD CD O (O CD CD O O CD CD O O O O O- O M 0 0 0 0� 0 0 0 0. O O. O O O. V L 0 0 CD CDCD(O 1` 0 0 0 I— (A 0 0 0 (O 0 0 0 0 0 (O M M I� O O N 00 O Ln 00 M 0)O V N N M I- (O 0) (O m k W a O O O O O O O O O O O O O O O O O O O O O O O O O O w 0 O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O O O O O CD O O O O M CO O CDN CDIn a1 •Q (0 00 In QOL Q Q Q U) U 0 a _ Z m w U)w Z O O of w d r m d w r,< Z w wa C90(D w �wI~—iZ ww 2(DU W W (D W a� } O CO W 0 LL LL d= 2 Q Z Z Z J F J d Z W O 0 (n �, U W U W O ofO� W� W W F Z L D W W W U U) 2 (n Z W Z U d Q 06 2' O 2' 2' J O inwQww�ww 060(-9xZ� Jwcn0UwwQU (ww�w�dUdJYZwF�w� jUQtncn���r ? �o�w?�c=aaic2i�minraa?wPof >wlwilwi00Z— .Z O N V IOn S O N (O (0 1- N O OM (O CD � W M O OM W O N OM 00 F O 0 0 0 0 0 0 N CO CO M M M M In In In V v v v v v v v v v v v v v v v v v v v v v v v v v V o 0 0 0 6 6 6 6 0 6 6 6 6 6 6 6 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O Council Packet Page Number 95 of 236 G2, Attachment 1 N IL r- N O c � p � O M N o LU +� a °1 Cl) Q O' L L L _ O N _ N CD V N x W Z p O Z p u_ �o Q CO a� M LU Z Cl 0 W p � � Q Q. N O �L O t/1 +a N O y N Q. 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N (n (O M m k W a O O O O O O O O O O O O O O O w O O O O O O O O O O O O O O O O O CD CD CD CD CD CD CD CD CD CD CD CD CD CD CDO O O O O O O O N O O O (() N Ln a1 L O CD LO N CD00 M M ((0 Q M Q N Q Q F F Z Z W W W (n 2 J W w Z p U a 9z W D LL 2 W 0= 0> (n U W 2' 5 D W QO W �� U_ww J m Z W 2' F U J U= Ll 2> 0 LL 0 0 O O ry Z Z Z Z a Z Lu w Z a 22 2ou)Wofz_~ Z w y zz� 06 0 0 J~ J w LU N 06 06 C45 W W W C� OW OW U' LL of of of a-- 0 Z U Z J Z d d d d W W �W W of of of af LWL IWi O Z 0 Z> m :° .Z 0000M000000000 F N M I I- 00 N V Ln 00 M M O V V V V V V (n Ln Ln (n (O (O (O I-- O O V o 0 0 0 0 0 0 0 0 0 0 0 0 0 v Q o0000000000000 Council Packet Page Number 110 of 236 LO N G2, Attachment 1 -It O O O O M O 0 0 w L O O O O O O O O O O O M O 0 0 0 0 0 0 (n Q. (q o 0 0 0 0 0 0 0 0 CD -It CDM CD CD 0 CD -It CD 0 0 (moo LO N d a1 IL F—W N N O N O � CD W M J a1 Q O u_ O N _ N U o N 2 o a� M � � 7 0 t Q. N O �L O (/1 +° N O Q. 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N d T d O— CD LO V a l O O O O-It M M w O O O O O O O M O I- O O O zT O O O N M O 0 0 0 0 (() O O O N M M N O (O O O O O O O O (O O O O I- O O O O M O O O O O O O O O M CO CO CO O CO O O O O O O O (() M N O N O O O M M O O O O O CO CO CO CO I-- CO V I- (0 I- CO M O O O O O O (O O O O O O O O M O O O O O M O O O O O O O O O O V CO 0 0 0 0 0 0 (n 0 0 0 0 0 0 0 M O M 0 0 0 0 0 0 0 0 0 0 0 0 M O O O O O O O N O O O O O M O CD CD CD CD CD CDO CD O O CD CDM 00 CD O CDM O CDCD N CDI- CD0,M I� (O 00 00 N O LO 00 O ((7 CDM ai M M M N M M (O m N V N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N V W I� 0 0 0 0 0 0-'t 0 0 0 0 0 0 0 I-- O O O O O M O 0 0 0 0 0 0 0 0 nr 0 0 0 0 0 0ZT 0 0 0 0 0 0 0 ZT 0 M 0 0 0 O O O O 00 O O O O O (n L w O O O O O O w O w O O O O O (O O- O O O O O O O O O O O O O O O V O) M V O O (0 N N O Ir O (n V 0- O N CO N - O ' O 00 00 N N M (O lx I- � k W N 0 0 0 0 0 0 v O O O O O O O O O O O O M O O O � CD CD CD CD CD CD L CO 0 0 0 0 0 o CO o CO 0 0 0 0 0 (o o � CD 0 0 of CD 0 CD CD 0 0 0 0 of N It 0)V 0) U V O CD (0 N N CD;1r O (n 0 O I- N CO Lr O ' a O 00 00 N - N M N lC) I-- M M o m k W ar: O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O +O- o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tA+� M MCD O 00 000000 00 ;u O 00 (O O O N O N O (() O O O (() a1 Q N N N M CO M CO N (0 (0 00 N Q O Q 4 Q U) U a o w w = z F m w F U w w U w d g � O O m d w � U r U z 2 w w a 0 0 (D w O F w w F U w O O U W W O w a F of U w F of W W Q Z W W IL U J d Z o2S Z Q W U Z J J (n = 1L LL W� D 0 Q a LL F m WQ p �W d OJ W Z Z O F OOf i = d W o2S J d a w Z W , , W W F J (n W W - F 2 Z of L p W Q W w W U (n Cy J Q Z W U d 06 Q 06 2' O 2' 2' F J Z 2' O W U) (n (n m W Q W� W W O J U, ZQ 2' J J U) O U Wp Wp U Z w a Z U W w w W af 2' d C� a J Y °J'`� W d F Q_ w W U (n (n J a p p W 2 O W O O Q F d O d Q 0 W J U) m Q 2 d W W F F d F p w O- O (C) 0 0 0 0 0 0 (C) 0 0_ O O CD CD O O O O CD CD CD CD CD CD CD CD CD CD.Z -- N N M� Lr) N (O (O I-- O- M I-- 00 O O M 00 O N M Lr) 00 M M Lr) V O O O O O O O O N N M M M M M (n (() (() (n (0 t` O V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 6 6 6 6 6 6 0 0 0 0 0 0 6 6 6 6 6 6 0 0 0 0 0 0 0 0 6 0 6 0 6 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N M 0- Council Packet Page Number 112 of 236 G2, Attachment 1 N ai IL F—W N N O N O M O W t J a1 Q O LL O N _ N U O N 2 o a� M � � 7 0 Q. N O i N O (/1 +° N O Ch Q. N x�a z O Q H CO z_ 0 Q 0 CO z �e LL O J W J z m W 0 a T- 0 0 Ln w y o 0 a y rn N o ao V o 0 o00 o m N WS o N �r o 0) a o 0 wa � M k W (n o N N o rn L o V M k W a r: o 0 wO o 0 O o 0 �4 CD Q � M Q Q Q Q U) 0 w 2 0 W m 0 w J 0 0 z D LO v rn v 0 0 0 rl- N Council Packet Page Number 113 of 236 G2, Attachment 1 00 N IL r- N O N O O M N o LU +� a °1 Cl) Q O' L L LL _ O N _ N CD V N Q K LU LU U Z Q Z 0 Z Z LL Q a J � Q � M W W Op W F- L CO t Q. N O L N O t/1 +a N O y N Q. N d N d T d O— CD LO LO N O O M MI- M 0 C) (n (n O O 00 O O O I- O M O[-- O O O O O O M O N I- O O'It M M M 0 0 0 0- 0 M T 0 (() O'T O M O (O O O (() O O O M O N O O 0 0 I-O (p M O LO O M O M O (O O O (0 O O O M O I� VLn 00M 00M 00M 00M I� O V N (O (O CO N I� CO W N O CCD O CCD CCD I- CCD O M M 0 0 (0 O O (M O OM 0 0 0 CCD LO 0 0 0 I- 0 N O O O O O O O O 00 (O N O N I` O O O N O M O O O O M O O O (O O I- O O N (O (O O O CO (() V CO O LO (() M O O O O O (O P- N 00 O N O O N 00 LO V (O M - 00 O - O ai CO I- O 00 CO O CO CO CO M 00 M m O N i CO O O O O O O O O O O O O LO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a V o 0 0 0 0 0 0 0 0 0 0 CD (0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O w � � N V W (O 0 0 0 0 0 0 0 0 00 CD 1` CD CD I` O CD CD CD CD CD (0 CD O CD CD CDnr - I- O O O O O M O O (p O (n 0 0 (O O (() O'T O I'- O O O O'T O O O M O L I-- O O O O O O m O O- M M O I� I-- O O O I` O (O O O O O (O O O O M O a .Z O O CO O CO O 00 (0 (O m 00 V V (O O O M O ;4+ N N - 00 M Ln O P- - Lr 00 Ln M (O c0 00 00 n.r 00 M M 0) M CD M N(3I- In (O (O (O (O N M L N k W N C° t` 0 0 0 0 0 OM 0 0(0 0 (n 0 0 ((D O V)) O'T OC 0 0 0 0'T 0 0 0 CO O i I-- 0 0 0 0 0 0 m 0 0- M M O 1` � O M O t` O (O 0 0 0 0 (O 0 0 0 M O O O M O M O CO (O (O LO CO (O O O M ;w+ N N - 00 M L(7 O P- - N 00 Ln M (O 00 00 00 a 00 M V O (0 O CO N O I- LO (O (O (0 (O (0 M i. N -It LO 0 M N LO m k W a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O +0�+ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO O O M (O O O CD CD CD CD CD O CD CD CD O O O O CD CDRi (O O N O 11 Lr (0 O O O O O O M O O O O O O O O a1 Q N t` I` V LO (0 CDV CO 00 N V CD CD N M M M CO Q O CO Q 4 Q U) U) a o U) W = z r m >- Z ~ of W W O O U U p W d J m d W r U� z � z� w W a CY O> W 2' W LL LL t=Z W J 2 F F = O U` U W W (� LL1 a W W Q Z W a J U d Z a U F U 06 Z_ > LLI U Z J J J OF m Iz 0-= W 2 J ? Z Z> Z J F F~ J d a W Z W O U �, Z (n (� J 06 O W W of O 2 U U W W Ii 2 d F m g Z Q_ Q W W w Z Q U U U: Q O U Z a o2S Q °� 2' U W W z of of J (n (n (n U W Q W Ir W U 06 U) F 2' J= W Q 2' J J T- O U 0 Z J U` W U` U` -� Q_ O d d Q Z W w Z Q O U W J m Q 2 d W W F F W 2 w OOLC) OOOOOOOu)000_00000000000000000_ .Z N N M� Lo 6) N V (O (O 00 0)N M� O- N I'- 00 0) CD M 00 0) N M� O O O O O O O O O N N N N N M M M M M M LO M (O V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 6 6 6 6 6 6 6 0 0 0 0 0 0 6 6 6 6 6 6 6 6 6 6 0 0 0 0 6 6 6 6 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OD N N M 0- Council Packet Page Number 114 of 236 0 N +�+ o 0 0 0 0 0" i N 000000uO Q. N 000000a0i G2, Attachment 1 rn N d a1 IL F—W N N O O � CD W t J a1 Q O LL O N _ N U o N 2 o a� M � � 7 O t Q. N O �L O t/1 +a N O Ch Q. N x�a W U Z Q Z 0 Z Z LL Q Q W W W W 0 CO N 0 0 Ln N V 00 0 0 0 0 0 o co 0 0 0 0 0 0 It 000000M In 0 N O O O O O O In O O O O O O M 000000(0 CO M 0 0 0 0 0 o M +.+ o0000oM a O O O O O O M o * `� k W to o0000orn L o 0 0 0 0 o v M a k W a o 0 0 0 0 0 0 w 0 0 0 0 0 0 0 0 y 0 0 0 0 0 0 0 CD R: M a1 Q O Q 0 Q Q Q Q U) F U) O F U W Z Z U) U W Z � Q U W W U¢ Z LL O O< T r Z a F F U� Z m 5 z Zof O Q F w W D CD O J W d Z of J W a a p p W J ry J < F C1ClQ=F5� W W J M O w +M 0 oCI)v CD CDLO I F 0 0 � CI)� rn v v v v v v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Council Packet Page Number 115 of 236 G2, Attachment 1 O M IL r- N O c r O CO N � o 7 +� LU a °1 Cl) Q O' L L LL _ O N _ N � V N Q K LU 0 Z D Z LL CD LU W d W M W Z C1 7 W z 0 LU Q. N O O t/1 +a N O y N Q. N d M d d OCD — LO ITIZT O M w M M 0 0 0 It M 0 I- 0 0 0 � 0 0 0 M CD O M O 0 0 0 ci m (0 00 CD 0)N M M (0 CD O M 00 O'T 0 0 I- O O O O w O O M O O O O (n CL O M O M M M M O O O O 00 O I� O O N (0 CD CD O (0O CDM CD CD CD O I- 00 N M 00 00 00 N O lC) `N 00 CO I� 1- W O O CD O O CD O V O O CO O O N O O (O M O O O N CD M O O O CD O O M O 0M0 0 0 0 0 0 0 (() O O M ;O (O O O M O O O O N 0 0 0 0 I- O t` CO V M A N 0) (A CD M M (O CD � CD" O N O (O P- M 00 O O - I- CD lC) I� O Q3 O O CO- N O N N N- 00 - O (n O V m � O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N V W O O O O O N O O I� CD It 0 0 0 0 0 0 0 LO CD CD CD CD CD O LO `�+ N CD CD CD CD CD ZT O O M O O I- CD O M N CD CD CD CD 0 0 0 0 0 0 0 L CD 0) O (O O O O M O O M w O M O O M O O O O M w O O O O I� O N LO w M O O D O 00 V V (O N 00 O Ir O ` � O c0 O (O (O N M 00 - Lr I� O M(n CO (C) M M M N N N N N k W (/� N O O O O O N O O I- O 0 0 0 0 0 0 0 LO O O O O O M O LO L O O O (O O O O (n O O CO CO O M O O M CD CD CD CD w O CD CD O I� O N (() w M O O O O 00 -It 'IT (0 N 00 CD 'IT�.+ O 1- (0 00 O (O (O N M 00 - M t` O a L� U.) (O (n M CO M M (O LO N N N I- O M N M m k W a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O w: O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 CO O O CO CO N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O ;Q L (n 0 O 00 M Lr O O O (O (() O N O O O O CO a1 O N N (O M CDN V V 00 N N M CO Q O Q 4 Q U) O- W = z w F U) z w W W } p Of w 2 2i J O O w 2 d a U w = U) (n z z 2 w of W (� W Of w LLrw = 5Uw (�w� U W W Q Z W d Z F O 06 Z CO Z W U_ z J J LL = Z 5 W -j j U) z Z Q F LL ~ J U J Q F d LL F m w d U) U O O Q of O~ I.0 = z w D C Z L wQwzwU = OUzzzUd ZQxs zOf�UzzIU)w (n (n In CO W Q w w O Q 0= Q - F w w Ow 0 w Z w w w 06 z W F W W W Of of a J (n J W d (� W Q () 2' U d d J U` QW Q Q Q F d Q O Q O J m m Q 2 d W W F F 2 (� W ? �o���wzaiaimai��ra?wOf P-w>T-LL i0z>ww�y OOLC) OOOOu)OOOOOOOOo 000000000 F .Z N N M� Lr) (O (O I- M'T O- (O I-- w M O O M w M N V M,t (O O O O O O O O O N N N CO M M M CO M LO LO (O (O (O I� V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 6 6 6 6 6 6 0 0 0 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M N M 0- Council Packet Page Number 116 of 236 M G2, Attachment 1 N M O O M M O O M O O O O O O O N O O O M O O zT O O M 0 0 0 L O O O O M M 0 0 0 0 (() O O O O O O N O O O I'- O CD M O O CO CD O O Q. O CD CD CD M M CD CD I- CD I- CD CD CD CD CD CD CD CD CDCDCDI,- CD CD CD CD CD 00 CO CO CO CO CO I- (O V CO M IL F-W N N O N O O LU M J a1 Q O LL O N _ N U O N 2 O J O H Z O 0 U Z LU � U LL Q Z Q z O LU Z 0 CO T o LO O (O O O O O O O O O O O O O O O N O 0 0 0 0 0 II- O O O O O O V M U" O O O O O O O M O N O O O O O O CO O O O 00 O O 00 O O I- O O O m-,t0000000l;oM000000_000(0ooMoo(DooM 00 CD I- 'It V M CDM I- (O M (O P- M M N V M I- (O O QS O N N M O N O V m N N M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V O O O O O O O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 O N V W 'IT O O O O O O O O O O O O O O O O M O O O O O O M O O O O O O nr (q 'T O O O O O O O (0 O I- O O O O O O- O O O N O O O O M O 0 0 L O m O O O O O O O N O O O O O O O O N O O O M O O O O O M O O M a .Z CO O (0 LO CO M (0 00 V N CO CO 4. 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N N (0 00 k W a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O +0�+ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O CO (O I- O O O O O O O O LO O O a1 •L 00 CDN CDN LO C N M N Q 0 N Q Q Q U) d w w = Z z w F u) w W W }O 0 Of w d 0- U m a Fcn z 2' z2 w wa a w LL r U) w w W > w of w 2' W LL w_ J 2 F F = U C� U w w ' O W W w Q Z W J U d Z Q (n ~ 06 Z Z w U Z J J LL 2 2' F W Z 0-= W J -j j U) Z Z> J Q F LL F i �wof wzww>W�Q��_OOaiOz Ud~-j < 06 z ofW of OO U) (n In m W Q 2' W W W U 06 OF 2' ¢ O= w Q -j w Q_ OW O 0 Z w U` W U` U` > D O d d Q Z W Wof 0 � Q O W J m Q 2 d W W F W 2 z �o��-jof-0-wwwvLL�w52 D-Zw�>ofLLLLOZ>www w OOuO000000«O000000000000000000000 .Z N N M-,t Lo N V (O (O 00 O N M O- N I-- 00 O O M M O N V M,t O O O O O O O O N N N N N M M M M M M M (0 (O (O V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 0 0 0 0 0 0 0 0 6 6 6 0 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Council Packet Page Number 117 of 236 G2, Attachment 1 M i o 0 0 0 0 0 000� C, M ILOOOco V OOOco 000(D M MM W O O O O O O O O a 0 0 0 0 o� W nr O O o v O O O M a 0000 � N V k W N N i OOOv O O O M CD Q N ��. CD 0 CD N Cq CDQ v N � 7 W w a CD Q o' L � L � L= O a °' ° O O O O O O O O r N 0000 00 r N v mCD aLO W Q Q J O w H U) z F- O 0 J O U O Ffy z W W O Q V z F O LL z w U U O J Q w w U) of O M D W U 2 z C1 z z O (Doa W z d z 0 t CO p-0 W Z _ z�Fcz QND z am0 L N70 NM O CD0 F N NC) p Lo � � � U V V x m�a � U) (� Q O O O o00 N M Council Packet Page Number 118 of 236 v M V O O (n V N O I- 0 0 0 0 0 0 0 w O w L M O O O M M O N O 0 0T 0 0 0- O- a y MCCCOCOMoI000MCD COCD G2, Attachment 1 M F—W N N O N O o W M J a1 Q O LL O N _ N U o N 2 o a� M � � 7 0 t Q. N O �L O t/1 +° N O Q. 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N� N k W a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 00 00 N CD CD CD CD CD CD CD O CD O O CD CD CDRi CO O O (fl co (fl O O O O LOLr O r` O O O O O u) O a1 •Q I` 00 CD N LO O I- V 00 M N M CO M V V LOM 00 Q 0 CO N Q Q Q U d w w = Z z >- Z p Of U 2 w J O O -j O m z W d a U FcnI QZ z2 w wOOCY aw U) w w = w > W Q Z w a J O a z Q U O O 06 Z Q m' W U Z J J F7} O~ CO w d Z g W Q U =p Z Q U Z CZ F 2' p~ Z J d 2i W Z W U U Q w a Z Ur J 06 W w W U Q_ J Q Q W U W Of W w 2i F w 2 Z Q_ Q W W IW Z U U 0Q 06 : Q ZO U Z a o2S Q 06 06 06 2' O W (n w of w w of 2' , U d d J Y~ -j z J O w d F Q_ U W U— of 2' 2' OW C� p 2' U Q� Q W W w O°>> 00 a D z L w r U) co of w w w w w w w O(o0000000(o000_OOOOOOOOOOO_OOOOOOO_ .Z N co -It LO 0) N M (O (O 1` 00 NM 'T 0) - N I-- 00 0) O N M 00 0) N V O O O O O O O O N N N N N M M M M M TT TT TT LO M (O V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 0 0 0 0 0 0 0 0 0 0 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N M 0- Council Packet Page Number 121 of 236 G2, Attachment 1 o 0 0 0 o ao 0000000 (a d V o 0 0 0 o M o 0 0 0 o rn o 0 0 0 o N P- M� W � 0 0 0 0 0 0 o 0 0 0 0 0 a o00000 o� W +.+ 0 0 0 0 0 I-- o 0 0 0 0 0 a 00000� wa 00 k W N NO N i o0000� 0 0 0 0 0 0 N o 0 0 0 0 r-- O CD ago N ' � 7 W w a CD Q o' L � L � L= O a ar o o 0 0 0 0 0 o 0 0 0 09 y o 0 0 0 0 0 i N Ri a1 m O a CI) x � Q o W Q Q Lu U Z Z Z WLU w w D F- W of F:2 U U LL Z U w W w p Q J a CD J r 2 O z o o> a u z M W Y F 0 F- Q CD = Z L z z w C W Q Q 2i�2iz�Y 0 a aI'm oo(Dry J Q ZQ 0 d QN CDz a U D W W J m +�+ NCD0 O 0 0 o F rn y N N C)CL VTMM cMo coo v v v v v d T a CD T- 04 CD O Q o 0 0 0 6 M Council Packet Page Number 122 of 236 le G2, Attachment 1 N O O O (n M M O O (0 0 0 M 0 0 0 0 0 0 0 zT 0 (0 O O O O O O O O N ci O O O O 00 M M N (0 O O O (() 0 0 0 0 0 0 0 0 0 It 0 M O O O O O O (O IL F—W N N O N O � CD W t J a1 Q O u_ O N _ N U c N 2 o H z W 2 W C9 Q z 0 Q Z L LU U Q CO LU Z w a 0 O T- LO 0 0 TMM w O O O O� M M N -It CD 0 0 I- CD CD CD CD CD CD CDIn 0 M 0 0 0 0 0 0 0 M CL = CO CO 00 00 - In V I- CO (0 M In 9) O O O O O O O In O O M O O O O O O O M O M O O O O O O O O O V- 0 0 0 O O 00 (() O O N O O O O O O O I- O In O In O O O O O O N O O O O O O CO I- O O N 00 O O O O O O O-'T O O O M O 0 0 0 0 0 0 00 00 O M N (0 (0 I- I` V CD I- CD 00 I- In O I- m NM � M ((7 O (O ai V I� O M m N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 4. 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Uw0zz w W Q z W C) z Q (� z UZJJ LL= wQ } O~mwLLaCCY2 w QO z��trr OOzww J a m `� w Z W O, W d Z (n U` o2S W U W O (/� W W F F O Q L w Q W w W U O Q J J (n Z Z_ U Q 06 2' O 2' 2' (n Z Z 2' ( LL U) (n U) CO w Q W W W W O O 06 � O= Q J J O U 0 � J:2 2i Oz w < d O d Q 0 z w w Z W m Q= w w r r=> Z Z O ? �o-J"of?cw0-wwim�c=�ILiwD 0-- >IWiLLi00>www0a:° OOuO000000«O00000000000000000000 F .Z N N M'T N N (O (O I-- 00 O N- (O I-- O O 00 O N M M O N O O O O O O O O N N N M M M M (n (() (O (0 (0 (0 I� V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 6 6 6 6 6 6 0 0 0 0 0 0 0 6 6 6 6 6 6 6 0 0 0 6 6 6 6 6 6 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Council Packet Page Number 123 of 236 G2, Attachment 1 L O N O O (n 01 00 O N O O N 00 N (� O O O 0) M a 0) O (0 0 0 0 0 V d � o 0 0 o ao o I- C:) -,t C:) C3 0) C3 LO M 00 O (0 P- (O N N Ri uO N m O O O O O O O O O O O O O O a o000000 o� W O(00000(0 w+ L O CD O O N CD -It -It aw CD 0 0 0 0 CO 00 ��o oa �M MMM CO k W N y O(OOOOO(0 NO i O O O O N O N o v o 0 0 0 It �CO Cq CD M pN �0. rn 01oLrriC OM o N Q7 W w a CD Q O' L � L � L= a O O O O O O O O °' ° O O O O O CD O N w o000000 C N L cl O O cl VCD a1 N 0)N LO M X Q W r Q Q p O O W z w 0 J a Q a0 0 z LL d w w w J CD J p Q-j U Q of d d ~ Q 5 d D w z M H d w = z M L w g z 0 of Of� W z w 0 J p cnofai<LLFmm � w0�cnU)c� CD �dd?LLO ca Q-N NLO F O 0 O O O O O N O N M N N CO V (CL v v v v v v N L V 6 x d T O a O T N O V Q o 0 6 6 6 o 0 0 0 6 0 Council Packet Page Number 124 of 236 G2, Attachment 1 le le ai a1 IL F—W N N O p N O O W M J a1 Q O u_ O N _ N U O N 2 O a� M � � 7 0 t Q. 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N x�a Z p Q H Z W 2 IL O J W p W Z p p LL J Z Q � z 0 O T- T- 0 0 O (() M G M I- O (O O O O O O O M O O I- O N V O O O M O 0 0 (O L 00 O O M M M M M O'T 0 0 0 0 I� M O M In �- O O'�T LO O O O M O O O LO O CD CD M M M� CD CD (D CD CD LO -It CDM�� (O CD N CD CD[I-M CD CD CD CDa = I- 1` 00 00 00 00 (0 00 u) 00 v I- (o N 1- 00 CO CO M M-'t 0 0 0 0 0 0 0 N 0 0 0 0 0 (O O O M (O O O (O M O O O O M O (O V 'T M r O O O O O 0 O 00 O O O O N N O M'T M O O (n N O O CO M O (O O"t M O (p O O O O O 00 O O O O O O 'It O M N N O CD 'It (O O O M M O M O M O O O (O N V (O M 00 CDM'It CDN (O (O M 00 (O (O (n O M (C 00 O c0 (O N O (() O In 00 00 00 I- V 11 MQS CO (O N- (O O N V 00 (O O It W 00 M II - CD O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N V W I-- N (O O O O O O O O 00 0 0 0 0 CD 'T 0 0 I-- -,t 0 0 (O M O O O O O M O-,t nr M M M 0 0 0 0 0 0- 0 0 0 0 w I'- O I'- N (p O O LO I'- O O M I'- O (O O M L t O M O O O O O O O O O O O M M O (O I- 1` O O M O O S (O O M CD 'It a I- O M M M O M (O M M O N M M CO 00 00 � Ir I� lC) ' 00 (O N O O O (O N V (O 00 (O O a M M (q W M V M N N- V CO CO lx C N k W to I--LO(oOOO0000000OOOOv00I--v00(oMOOrnOOMOv ((7 M 00 0 0 0 0 0— 0— 0 0 0 0 00 - O -- O O O M- O O M- O- O M L vMMo0000-oofo00oMMo(oI`�oo�Moo�(ooMov I- CD M M O M (O M M CD M M (O 00 00 " 00 (O N O O (C t` (O � V (O 00 (O a M (O CD M It N N -It 00 CO (n N V �. M O CO (n N CO M Cq k W a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O +0�+ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LO M O I: N 1` (p O O O O O O O O O O O O O LO ai M (n O I1 00 00 O O M O O N (n C� O O V (O O a1 Q N N 00 (0 M,t M N V M- N N M (O N CD N CO O Q O CO Q Q Q U z_ U U a w w = z F m F w r U w w} z >- z p Qf g F w O O O m d d W U J (n Y d Q w U O w LL F Z U w O 2 O U� W w d F o U�= w wQ z W dUJd_z UU otsz_QUU_zJJ0 LL w F W Z 2 E d 5 W J Z > J Q Q ULL J d af 2 W Z W O � a O W C� W O O 2 W U) w w U` F O °� F F I=igdrw2izof w tnQOluzZaotsQ��O W W FJw�w= (n (n (n CO W Q W W W W otS J 2 U= Q J J of LL O U D U Z J W > _ d O d Q O z U w (n co m Q 2 d W W F F 0-W D WO O ? o W w z � F O O w 0- 0-z O D FD w w w w>>> z o¢ z J of - (n d cn cn m (n W > Of LL LL O O - W U D iC OOuOOOOOOOOuO0000000000000000000uO F .Z N N M-,t ((7 O N (O (O I-- N O- M (O I- 00 O O M 00 O N M Lo 00 M V V O O O O O O O O O N N CO M M CO CO CO (() (() (n (() (O O O V v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 6 6 6 6 6 6 6 0 0 0 0 0 6 6 6 6 6 6 6 6 0 0 0 0 6 6 6 6 6 6 6 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O e Council Packet Page Number 125 of 236 G2, Attachment 1 w IL r- N O c � p � O M N o LU +� a °1 Cl) Q O' L L LL _ O N _ N CD V N Q K W CO z O H U p W z a CO LL z o Q Z Mt Ch Z O W p � � m t Q. N O �L O t/1 +a N O y N Q. N d M d T d O— CD - '�'+ M O O N M M M M O O O O M O M (O O O O O O M M O O O O L t` O O M M M M 0 0 0 0 0 0 10 I� M O O O O O O M O O O I'- Q. I� O O 00 M M M M O M O O N O O 00 O O O O O N M O O O O 00 � 00 00 00 00 � N N � CO � 00 00 LO M CO V O M CD O O CD O OM O M O O M'T O (M N O O O O O M CD O 0 0 10 ZT I-- N V In O O O CO O O O O O c0 O N N O O O O O I-- O O O O (0 I- t` O O 00 M O N O CO O M O O M ((7 O O CO O d1 00 O O lx O ai M (O M 1` N V CO O Co V , - I- O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N V W CO O CO O O O O O O 1,- O O LO .- O O M O O O O O O O O O O (0 +•+ N v It (0 u) O O O O CO O O v O M M O O O O O M 0 0 0 0 M L N M V V 0 0 0 O M 0 0 0 0 I- I- O O O O O I-- O O O O M a .Z M t: O O M w O O I- CO O 00 (0 O O O O I.n m � O 00 O 00 V O� N M O � O M LO N (V (O M M Ln 6 M N M G 1- O CO (0 k W (n 000)000000001-CDCDM�00000000000000(0 N v-(0-000-O-OOv(r�O(..000OO.0000. L N M V V 0 0 0 0 M 0 0 0 0 I- I- O O O O O I'- O O O O M M I� M O M w O d1 t` M O 00 (0 O O O �.+ L(7 O 00 O 00 V d1 N M O O O N N a V (0 M M M O w V N CO O II- O M (0 LO I - O m k W ar: O O O O O O O O O O O O O O O O O O O O O O O O O O O O w 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD(0 (0 00 0) O 0 0 0 0 0 0 0 O R3 o000rn O LOLr�C 00 00 M a1 L 0 N (O M CD LO N V M (O N CO Q 4 Q U) d U) = U)z w U z w w O O w g (D d U_ U d U) ~ F U 2 CO W Z J D = Z Z r F< U u z w w w o U w w W w o W W Q z W LL a J d Z oZf Z Q CO Z W U J IL i W F-} F-O~ M W 5 d 0 2 U Z Q W O Z Z F z O z J Q F d W F M U U W d 06 W of J Q Q W W d Dw wwwzw2w wz0o- O¢xsxs06of-jwZ z W W W W of Y C�`� d U)0 a of U W¢ U 2' 2' w O U d Z U` W (DO Q F O- Q O z- CO Q 2 d d d W F 2 m ? �o��-jofZ-3:0- wCODwzw of 0 ww>ofT-ofIWiz>wm O O LC) O O O O O O Lo O O O O O o O O_ O CD CD (D O_ CD CD F .Z N N M Lo 0) N (0 (O I--1'- 00 0) 0) CD NM 00 M M O O O O O O O O O N M M M M M' 'T'T'T M CO (O I� V v v v v v v v v v v v v v v v v v v v v v v v v v v v V o 0 6 6 6 6 6 6 0 0 0 0 0 6 6 6 6 6 6 0 6 6 6 6 0 6 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O O e Council Packet Page Number 126 of 236 G2, Attachment 1 w i C0 00 0 0 a= 00 O o co co CDC) � LO O O U') LO 0000 m 00 00 G O o rn rn I? I? O O N N O O Ln Ln a Ci O O N N O U') LO N V W O O N N •Ir � � � O O L aw I-, I- �� V V oa 00� i o o co co N M M N N k W o 0 0 N NN O N y CD o 0)rn Q +�. ao ao ao ao O M a 0 co co O 0-0 O O co co CDN r Q M M N N W w a aD Q 0 L � L � LL a� o0 0 0 O ar o N (AR% CD 0 0 0 N N C N a1 a ¢ X Q N N W r Q Q Q Z CO LL z O LL 0 = � _ LL 'a r- LU CO U) J fLC Z Z r 7 W Q � W (n 0Q Z WTM ~ Z Y ry Q F W U Q. O z ry N F fC fC O t/1 'a F F � N_ L x O Cr) Ci O m�a � CDQ o a M 0- Council Packet Page Number 127 of 236 G3 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Certification of Delinquent Trash and Miscellaneous Accounts Receivable Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Annually, the City certifies certain delinquent accounts to Ramsey County for the purpose of levying special assessments on property tax statements for collection by the County. The delinquent accounts include trash bills and other miscellaneous charges. Property owners are notified of the pending certification to their property taxes, at an established rate of interest, if payment is not made within the legal timeframe. Recommended Action: Motion to approve the attached resolution certifying delinquent accounts receivable to the County Auditor. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment The City makes every effort allowed under Minnesota Statutes to collect delinquent accounts. Background: Minnesota Statutes authorizes the certification of accounts for collection by the County with the owners' property taxes. Miscellaneous charges generally include lawn mowing, snow removal, abatement of public nuisances, and other services provided by the City - typically on an involuntary basis. Trash accounts are billed by the hauler; however, delinquent trash accounts are certified by the City for collection on the property taxes. The collections are then forwarded to the hauler, with the exception of a service fee that the City charges for facilitating the collection. The lists of delinquent accounts are attached to this staff report. Council Packet Page Number 128 of 236 G3 Attachments: 1. Resolution Certifying Delinquent Accounts Receivable to the County Auditor 2. List of Delinquent Miscellaneous Accounts $10,046.07 3. List of Delinquent Trash Bills $75,178.90 4. List of Sewer Service Line Assessments $38,477.00 Council Packet Page Number 129 of 236 G3, Attachment 1 RESOLUTION No. Resolution Certifying Delinquent Accounts Receivable to the County Auditor RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent accounts, totaling $123,701.97 for collection with the customers property taxes payable in 2023 and subsequent years, as specified, including interest at the appropriate rate on the total amount. Delinquent trash collection bills $75,178.90 Delinquent miscellaneous bills $10,046.07 Sewer service line assessments $38,477.00 Council Packet Page Number 130 of 236 G3, Attachment 2 0 W z Z UJ Z Q (n (n (n Z � Q W Z W Q U Q Q Q U 0 d�~ Z W W U Z W%~¢ W j J w LU N Z H J W ~ a- W 0 O= W Q W V= O U Q W W W 0 0 0 U M z U OM J ti 47 W I-- (D M r- W O O) N N LO N V M N (O ti N r- O ti N N r- N ti L N W a (n O W N Q � W O ti _ O (0 (0 V O O O O O O O W ti M M M M O O O O O O O O O O n '^ 00 N N (O (O (O (O O O LO O O O O O (O i V O O CO CO CO CO O LO N LO (O N (O O'�t L1WVd V V V V CO LO a0 LO (O N (O O Q M O E N y U d U N N N D I I y W NaaAd J d w z V1 0 Q d w J y J W CO M M M M M M M M M M CO CO M M O V U HA1Sd N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N � in N N N N N N N N N N N N N N N Ed C O r O M r N 00 r r r M 0) M O w M M N N N N N r M MleO M t O lele O O T O T O le O le O r O d' O le O d' O le O M O N O le O M O fn DHVdd T T.- r le r M M N leM� M N le M N N N N N N N N N N N N N N N i 0 N 00 N 00 N 00 /0/14� M N 00 /0/14� (n N 00 /0/14� V/ /0/14� M /N/11�� M INIl!�� M /N/11�� M /N/11�� M /N/IIA� M C/%I4� M L / M M M d' r ao M� 00 � t0 00 r O 00 W Z Q L c U O O O O 'J'JOa:1 T-0� 0� 0� (Y- 13� 0� 0� of of of of of of of d V Cn J O Z o_ W 0 Q ZMnO c JM M 0 CD (6 V O W ,a N 3WdSj O O O O CD CD O O O O O O O O CDE U fn =' N O N Q IL LO v,Nr Zoo ; 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Each year the City estimates the amount of uncollectible accounts receivable and makes an allowance on the financial report to recognize the estimate of uncollectible accounts and the corresponding bad debt expense. Periodically, the City should perform an actual (direct) write-off of the uncollectible accounts that are finally deemed uncollectible so those amounts do not remain on the balance sheet. This direct write-off does not affect the net accounts receivable or the annual revenue because the bad debt has already been expensed. It will simply remove the allowance and lower the overall accounts receivable to a realistic amount. Under GAAP recommendations, a direct write-off occurs on an annual basis. Uncollectible accounts prior to 9/30/2020 are considered for write-off at this time. Recommended Action: Motion to cancel the uncollectible ambulance accounts receivable for accounts dated prior to 9/30/2020, in the amount of $595,039.09. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $595,039.09 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication Operational Effectiveness ❑ Targeted Redevelopment This action is in accordance with GAAP and is done annually. The cancellation of the accounts will not affect the net position of the ambulance fund, because the accounts were already placed in an uncollectible account on the balance sheet. However, a direct write-off should take place when collection efforts have been exhausted, or if it becomes clear that the account will not be collected. Council Packet Page Number 140 of 236 G4 Background: The direct write-off of uncollectible accounts should be done annually. While accounting staff can make entries for the estimates of uncollectible accounts, only the City Council can actually write off the accounts. The accounts are uncollectible for various reasons. In some cases, the patients are no longer living or were uninsured. The City utilizes an outside billing company for ambulance collections. Most of the uncollectible accounts have been submitted to the Revenue Recapture program. They will remain in Revenue Recapture after the cancellation. If the City eventually collects on the account, the funds will be deposited in the ambulance fund as miscellaneous revenue. In total, uncollectible accounts in the amount of $595,039.09 are approximately 18.0% of total discounted annual revenue for 2020. Please note that total revenue has already been discounted through Medicare, Medicaid, and private insurance contracts. The discount amount for this period is $6,159,407. Total revenue for the same period is $8,980,094. In this context, the uncollectible accounts compared to pre -discounted revenue is approximately 6.6%. Accounts being cancelled are on the attached list. Attachments: 1. List of uncollectible accounts through 9/30/2020 Council Packet Page Number 141 of 236 G4, Attachment 1 Unpaid Ambulance Accounts Prior to 10/01/2020 Account 4 Date of Service Amount Outstanding MW9005151 10/02/2019 2,309.50 M W9005176 10/03/2019 250.00 MW9005173 10/03/2019 2,381.50 MW9005218 10/05/2019 1,694.64 M W9005240 10/07/2019 2,320.75 M W9005253 10/07/2019 100.00 MW9005260 10/08/2019 2,645.88 MW9005282 10/09/2019 2,225.92 M W9005289 10/09/2019 265.00 MW9005288 10/09/2019 3,059.96 MW9005315 10/10/2019 1,301.25 MW9005308 10/10/2019 97.05 MW9005364 10/12/2019 2,772.69 M W9005349 10/12/2019 2,635.53 M W9005376 10/13/2019 2,404.00 MW9005371 10/13/2019 104.45 M W9005390 10/14/2019 2,176.75 M W9005387 10/14/2019 94.37 MW9005447 10/18/2019 2,428.75 MW9005463C 10/19/2019 1,994.00 M W9005487 10/20/2019 1,917.50 M W9005478 10/20/2019 2,648.47 M W9005503 10/21 /2019 100.00 MW9005512 10/21 /2019 2,276.53 MW9005508- 10/21/2019 2,753.80 M W9005539 10/22/2019 2,249.21 MW9005607 10/25/2019 2,749.40 MW9005605 10/25/2019 2,889.15 MW9005628 10/27/2019 2,440.00 M W9005627 10/27/2019 656.00 M W9005688 10/31 /2019 1,751.00 MW9005709 10/31 /2019 2,471.50 M W9005695 10/31 /2019 1,813.30 M W9005725 11 /01 /2019 656.00 MW9005732 11 /01 /2019 83.17 MW9005743 11 /02/2019 2,767.52 M W9005764 11 /03/2019 2,135.34 M W9005766 11 /03/2019 2,065.46 M W9005789 11 /04/2019 2,148.28 MW9005785-1 11 /04/2019 2,453.50 M W9005788 11 /04/2019 250.00 M W9005780 11 /04/2019 1,897.25 MW9005819 11 /05/2019 80.75 MW9005815 11 /05/2019 2,684.70 Council Packet Page Number 142 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding M W9005874 11 /08/2019 2,013.70 M W9005893 11 /09/2019 350.00 M W9005922 11 /10/2019 171.05 MW9005910 11 /10/2019 1,856.75 M W9005950 11 /11 /2019 2,458.00 M W9005958 11 /12/2019 88.46 MW9005987 11 /13/2019 2,783.04 MW9005978 11 /13/2019 1,955.75 M W9005971 11 /13/2019 2,645.88 MW9005977 11/13/2019 2,480.50 M W9005997 11 /14/2019 1,879.25 MW9006017 11 /15/2019 1,753.25 MW9006023 11 /15/2019 1,733.00 MW9006044 11 /16/2019 2,311.75 MW9006046 11 /16/2019 1,924.25 MW9006033 11 /16/2019 383.95 M W9006056 11 /17/2019 2,109.46 MW9006089- 11 /18/2019 1,899.00 M W9006083 11 /18/2019 484.38 MW9006112 11 /19/2019 2,469.25 MW9006117 11 /19/2019 2,370.25 MW9006098 11 /19/2019 1,048.24 MW9006106 11 /19/2019 2,052.52 M W9006147 11 /21 /2019 2,127.58 MW9006146 11 /21 /2019 383.26 M W9006141 11 /21 /2019 210.00 M W9006144 11 /21 /2019 2,842.57 MW9006155 11 /21 /2019 2,086.17 M W9006165 11 /22/2019 470.00 M W9006199 11 /23/2019 2,648.00 MW9006195 11 /23/2019 100.00 MW9006235 11 /25/2019 1,970.57 M W9006247-1 11 /26/2019 2,658.82 M W9006247-2 11 /26/2019 2,658.82 M W9006289 11 /28/2019 89.21 MW9006316 11 /29/2019 2,291.50 M W9006338 11 /30/2019 2,832.22 M W9006334 11 /30/2019 2,401.25 MW9006331 11 /30/2019 274.90 MW9006352 12/01 /2019 250.00 MW9006362 12/02/2019 2,821.86 MW9006372 12/02/2019 1,843.04 M W9006392 12/02/2019 2,233.68 MW9006420 12/04/2019 2,080.99 M W9006450 12/05/2019 420.00 Council Packet Page Number 143 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding M W9006448 12/05/2019 2,176.75 MW9006456 12/06/2019 2,034.41 M W9006461 12/06/2019 2,883.98 MW9006483 12/07/2019 265.00 M W9006507 12/09/2019 2,176.75 MW9006503 12/09/2019 1,807.25 MW9006600 12/13/2019 1,953.50 MW9006582 12/13/2019 1,917.50 MW9006604 12/14/2019 2,692.46 M W9006616 12/14/2019 2,374.75 MW9006614 12/14/2019 2,065.46 MW9006642 12/16/2019 103.84 MW9006643 12/16/2019 97.95 M W9006650 12/17/2019 265.00 MW9006657 12/17/2019 2,370.25 MW9006689 12/18/2019 1,266.00 M W9006677 12/18/2019 1,963.13 MW9006702 12/19/2019 1,868.00 MW9006705C 12/19/2019 1,608.50 MW9006720 12/20/2019 2,431.00 M W9006715 12/20/2019 94.93 M W9006732 12/21 /2019 1,874.75 MW9006755C 12/22/2019 1,991.75 MW9006752 12/22/2019 1,755.50 MW9006773 12/23/2019 2,372.50 M W9006760 12/23/2019 2,136.16 M W9006837 12/26/2019 77.13 MW9006832 12/26/2019 1,760.00 MW9006841 12/27/2019 2,702.82 MW9006876 12/28/2019 1,351.32 MW9006871 12/28/2019 200.00 MW9006886 12/28/2019 77.89 M W9006888 12/28/2019 2,005.94 MW9006858 12/28/2019 2,480.50 M W9006874 12/28/2019 265.00 MW9006885 12/28/2019 2,205.22 M W9006917 12/29/2019 1,908.50 M W9006904 12/29/2019 100.00 MW9006890 12/29/2019 389.80 MW9006940 12/30/2019 1,751.00 M W9006927 12/30/2019 1,807.25 M W20000011 01 /01 /2020 1,771.25 M W20000026 01 /02/2020 1,649.85 MW20000058 01/04/2020 2,406.25 M W20000068 01 /04/2020 1,753.25 Council Packet Page Number 144 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20000071 01 /04/2020 2,034.41 MW20000064 01/04/2020 2,345.50 M W20000088 01 /05/2020 50.00 MW20000099 01/06/2020 2,485.00 M W20000132 01 /07/2020 100.00 M W20000138 01 /08/2020 2,320.75 MW20000135 01/08/2020 2,236.27 MW20000171 01 /09/2020 2,104.52 M W20000179 01 /09/2020 2,363.50 M W20000163 01 /09/2020 80.16 MW20000210 01 /11 /2020 2,829.63 MW20000223 01/12/2020 1,787.00 MW20000236 01/12/2020 99.36 MW20000263C 01/15/2020 1,940.00 MW20000277 01/16/2020 2,473.75 MW20000325 01/18/2020 2,011.12 M W20000367 01 /21 /2020 _, _ _ 5.75 MW20000403 01/22/2020 2,374.75 M W20000384 01/22/2020 265.00 MW20000404 01/22/2020 2,291.50 M W20000408 01 /23/2020 1,854.50 M W20000454 01 /24/2020 300.00 MW20000450 01/24/2020 45.68 MW20000467 01/25/2020 2,356.75 M W20000468 01 /25/2020 542.72 M W20000480 01 /26/2020 80.92 MW20000518 01/27/2020 2,697.64 MW20000520 01/27/2020 250.00 M W20000522 01 /28/2020 100.00 M W20000578 01 /31 /2020 97.53 MW20000594 02/01/2020 265.00 MW20000604 02/01/2020 2,917.62 M W20000633 02/03/2020 2,100.99 MW20000634 02/03/2020 50.00 MW20000638 02/03/2020 2,361.25 MW20000627 02/03/2020 80.01 MW20000668 02/05/2020 202.48 MW20000678 02/05/2020 258.06 MW20000673 02/05/2020 79.70 MW20000672 02/05/2020 112.83 M W20000703 02/06/2020 1,771.75 MW20000740 02/08/2020 2,419.75 MW20000727 02/08/2020 2,521.00 MW20000733 02/08/2020 94.78 MW20000748 02/09/2020 2,148.28 Council Packet Page Number 145 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20000808 02/11/2020 2,179.34 MW20000826 02/12/2020 539.01 MW20000857 02/13/2020 250.00 MW20000900 02/15/2020 1,960.25 M W20000921 02/16/2020 288.00 MW20000988 02/19/2020 2,476.00 MW20001016C 02/20/2020 1,689.29 MW20001020 02/20/2020 250.00 M W20000998 02/20/2020 1,753.25 MW20000993 02/20/2020 371.28 M W20001023 02/21 /2020 100.00 MW20001072 02/23/2020 960.12 MW20001073 02/23/2020 95.39 M W20001063 02/23/2020 1,528.75 MW20001085 02/24/2020 97.38 MW20001077 02/24/2020 1,755.50 M W20001079 02/24/2020 825.75 M W20001091 02/24/2020 50.00 MW20001074 02/24/2020 2,311.75 MW20001078 02/24/2020 2,643.29 M W20001121 02/25/2020 100.00 M W20001110 02/25/2020 228.76 MW20001131 02/26/2020 92.65 MW20001163 02/27/2020 361.00 M W20001185 02/28/2020 2,130.16 MW20001190 02/29/2020 2,075.82 MW20001194 02/29/2020 2,218.16 MW20001212 03/01/2020 2,700.23 MW20001246 03/02/2020 2,241.45 M W20001304 03/05/2020 1,933.25 MW20001327 03/07/2020 100.00 MW20001331 03/07/2020 265.00 M W20001337 03/07/2020 261.26 MW20001340 03/07/2020 83.97 MW20001359 03/08/2020 2,757.16 MW20001369 03/09/2020 100.00 MW20001366- 03/09/2020 10.00 MW20001384 03/09/2020 2,365.75 MW20001375 03/09/2020 102.56 MW20001385 03/09/2020 1,242.85 M W20001390 03/09/2020 1,953.00 MW20001392C 03/10/2020 1,727.03 MW20001439 03/12/2020 2,011.12 MW20001467 03/14/2020 200.00 MW20001484 03/15/2020 92.80 Council Packet Page Number 146 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20001545 03/18/2020 100.00 MW20001554C 03/18/2020 2,431.00 MW20001600 03/21/2020 200.00 MW20001602 03/21/2020 200.00 MW20001648 03/24/2020 2,471.50 M W20001658 03/25/2020 2,153.46 MW20001669 03/26/2020 77.72 MW20001707 03/29/2020 2,379.25 MW20001708 03/29/2020 2,267.76 MW20001743 03/31/2020 1,899.50 M W20001755 04/01 /2020 120.03 MW20001779 04/02/2020 1,760.00 MW20001769 04/02/2020 1,751.95 MW20001838 04/07/2020 2,287.00 MW20001840 04/07/2020 2,467.00 MW20001856 04/09/2020 94.18 MW20001871 04/10/2020 1,388.86 MW20001919 04/13/2020 1,910.75 MW20001922 04/14/2020 603.50 MW20001940 04/15/2020 378.10 MW20001933 04/15/2020 1,633.43 MW20001946 04/16/2020 2,341.00 MW20002012 04/20/2020 2,052.52 MW20002038 04/22/2020 97.07 MW20002046 04/22/2020 2,332.00 MW20002048 04/23/2020 2,060.29 M W20002061 04/23/2020 1,872.50 MW20002110 04/27/2020 381.60 MW20002119 04/28/2020 200.00 M W20002130 04/29/2020 449.50 MW20002180 05/02/2020 1,753.25 MW20002179 05/02/2020 235.68 M W20002211 05/03/2020 103.17 MW20002223 05/04/2020 315.00 MW20002246 05/05/2020 1,863.50 MW20002240 05/05/2020 265.00 MW20002288 05/07/2020 80.00 M W20002300 05/08/2020 1,117.10 MW20002318 05/10/2020 100.00 MW20002338 05/11/2020 1,870.25 M W20002350 05/12/2020 2,122.40 MW20002346 05/12/2020 102.71 MW20002366 05/13/2020 1,877.00 MW20002367 05/13/2020 807.13 MW20002396 05/15/2020 2,801.16 Council Packet Page Number 147 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20002411 C 05/16/2020 180.06 MW20002436 05/17/2020 2,039.58 MW20002482 05/20/2020 1,796.00 MW20002485 05/20/2020 250.00 M W20002509C 05/21 /2020 1,870.25 MW20002530 05/22/2020 2,482.75 MW20002521 05/22/2020 328.02 MW20002524 05/22/2020 323.11 M W20002545 05/23/2020 1,823.00 M W20002575 05/25/2020 1,124.00 MW20002654C 05/29/2020 1,789.25 MW20002689 05/31/2020 2,259.50 M W20002712 06/01 /2020 1,741.34 M W20002710 06/01 /2020 91.44 MW20002744 06/02/2020 2,401.75 MW20002756 06/03/2020 2,442.25 M W20002771 06/04/2020 2,143.25 MW20002765 06/04/2020 103.62 MW20002804 06/07/2020 200.00 MW20002810 06/07/2020 1,924.25 MW20002822 06/08/2020 2,262.15 M W20002831 06/09/2020 200.00 MW20002841 06/09/2020 200.00 MW20002847 06/09/2020 250.00 MW20002838 06/09/2020 2,664.00 MW20002865 06/10/2020 2,184.51 MW20002879 06/11/2020 107.59 MW20002893 06/12/2020 2,280.25 MW20002885 06/12/2020 1,877.00 MW20002909 06/13/2020 250.00 MW20002923 06/14/2020 89.61 MW20002967 06/16/2020 2,176.75 MW20002963 06/16/2020 265.00 MW20002970 06/16/2020 1,792.75 MW20002974 06/17/2020 2,415.25 MW20002986 06/17/2020 2,168.50 MW20003005C 06/19/2020 1,913.00 M W20003021 06/20/2020 656.00 MW20003042 06/22/2020 169.89 MW20003043 06/22/2020 2,422.00 M W20003085 06/23/2020 1,874.75 MW20003094 06/24/2020 1,913.00 MW20003093 06/24/2020 91.29 MW20003123 06/25/2020 2,433.25 MW20003138 06/26/2020 2,471.50 Council Packet Page Number 148 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20003135 06/26/2020 1,865.75 MW20003132 06/26/2020 1,868.00 MW20003154 06/27/2020 798.25 M W20003163 06/27/2020 1,187.12 MW20003187 06/28/2020 2,300.50 M W20003206 06/29/2020 1,187.12 MW20003204 06/29/2020 2,464.75 MW20003240 06/30/2020 2,790.81 M W20003222 06/30/2020 88.54 M W20003268 07/02/2020 1,184.87 MW20003263 07/02/2020 315.00 MW20003255 07/02/2020 1,682.03 MW20003297 07/04/2020 2,473.75 MW20003291 C 07/04/2020 1,883.75 MW20003308 07/05/2020 1,798.14 MW20003336 07/06/2020 171.00 M W20003366 07/07/2020 1,594.50 MW20003370 07/08/2020 2,718.34 MW20003408C 07/09/2020 86.11 MW20003410 07/09/2020 175.00 MW20003406 07/09/2020 265.00 MW20003422 07/10/2020 300.00 MW20003440 07/11/2020 1,927.06 MW20003433 07/11/2020 1,913.00 MW20003477C 07/13/2020 1,967.00 MW20003494 07/14/2020 2,664.00 MW20003497C 07/14/2020 1,976.00 MW20003490C 07/14/2020 1,960.25 MW20003515 07/15/2020 250.00 MW20003524 07/15/2020 2,617.64 MW20003521 07/15/2020 1,838.75 MW20003516 07/15/2020 2,476.00 M W20003591 07/18/2020 2,109.46 MW20003593 07/19/2020 2,457.34 MW20003618 07/20/2020 1,500.00 MW20003653 07/22/2020 1,832.00 M W20003663 07/22/2020 1,110.25 MW20003693 07/24/2020 2,431.00 MW20003703 07/25/2020 1,971.50 MW20003731 07/26/2020 2,174.16 MW20003725 07/26/2020 2,221.25 MW20003748 07/27/2020 1,703.18 MW20003772 07/28/2020 2,469.25 MW20003769 07/28/2020 100.42 MW20003845 08/02/2020 80.00 Council Packet Page Number 149 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20003854 08/02/2020 2,083.58 MW20003847 08/02/2020 1,928.75 MW20003872 08/03/2020 2,435.50 MW20003894 08/04/2020 2,119.81 MW20003920 08/06/2020 2,429.54 MW20003985 08/10/2020 1,248.18 MW20004006 08/11/2020 2,498.50 MW20004022 08/12/2020 505.55 MW20004020 08/12/2020 2,458.00 MW20004044 08/13/2020 160.17 MW20004106C 08/17/2020 2,496.25 MW20004107 08/18/2020 2,137.93 MW20004109 08/18/2020 2,070.50 M W20004174 08/21 /2020 1,187.12 M W20004218 08/23/2020 1,187.12 MW20004205C 08/23/2020 1,771.25 MW20004209 08/23/2020 1,796.00 MW20004217 08/23/2020 101.64 MW20004238 08/24/2020 2,798.57 MW20004276 08/26/2020 2,392.75 MW20004269 08/26/2020 250.00 M W20004264 08/26/2020 1,191.01 MW20004290C 08/27/2020 1,899.44 MW20004395 09/02/2020 80.00 MW20004393 09/02/2020 2,803.75 MW20004396 09/02/2020 2,446.75 M W20004449 09/05/2020 1,184.87 MW20004439 09/05/2020 250.00 MW20004473 09/07/2020 99.67 M W20004483 09/08/2020 1,313.07 MW20004515 09/10/2020 1,917.50 MW20004514 09/10/2020 97.38 MW20004562 09/13/2020 150.00 MW20004564 09/13/2020 2,158.63 M W20004580 09/14/2020 1,189.37 MW20004586 09/15/2020 94.78 MW20004598C 09/15/2020 1,298.85 MW20004601 09/16/2020 2,356.75 MW20004603 09/16/2020 146.45 MW20004630 09/17/2020 215.00 MW20004661 09/19/2020 50.00 MW20004672 09/19/2020 1,73.00 MW20004686 09/20/2020 2,462.50 MW20004706 09/21 /2020 1,225.87 M W20004703 09/21 /2020 265.00 Council Packet Page Number 150 of 236 G4, Attachment 1 Account 9 Date of Service Amount Outstanding MW20004710 09/21/2020 2,320.92 M W20004722 09/22/2020 2,127.58 MW20004742 09/23/2020 83.36 MW20004739 09/23/2020 2,695.05 MW20004756 09/24/2020 742.13 M W20004772 09/25/2020 80.77 MW20004817 09/28/2020 50.00 MW20004845 09/30/2020 98.29 MW20004856C 09/30/2020 1,919.00 Total Uncollectible $ 595,039.09 Council Packet Page Number 151 of 236 G5 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Resolution Designating Polling Place Locations for 2023 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Per Minnesota Statutes 204B.16, by December 31 of each year, designation of a polling place for each precinct must be done by the governing body of each municipality. Recommended Action: Motion to approve the resolution designating polling place locations for 2023 elections Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment The annual designation of polling locations is required by state statute. Background The designation of polling locations by resolution must be completed by December 31. The polling locations for 2023 are unchanged from those which served as a polling location in 2022. The city is grateful for the use of these facilities to perform such a vital function. A44-mrhmnnfc 1. Resolution Designating Polling Place Locations for 2023 Elections Council Packet Page Number 152 of 236 G5, Attachment 1 City of Maplewood Ramsey County, Minnesota Resolution Designating Polling Place Locations 2023 Elections WHEREAS, Minnesota Statutes 204B.16, subd 1 requires the City Council, by ordinance or resolution, to designate polling place locations for the upcoming year; and WHEREAS, changes to the polling place locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby designates the following polling place locations for elections conducted in the city in 2023: Precinct 1 Edgerton Elementary School 1929 Edgerton Street Precinct 2 Edgerton Elementary School 1929 Edgerton Street Precinct 3 Gladstone Community Center 1945 Manton Street Precinct 4 Wakefield Park Community Building 1860 Hazelwood Street N. Precinct 5 Maplewood Community Center/YMCA 2100 White Bear Avenue N. Precinct 6 Redeeming Love Church 2425 White Bear Avenue N. Precinct 7 First Evangelical Free Church 2696 Hazelwood Street Precinct 8 Ramsey County Library 3025 Southlawn Drive Precinct 9 Justice Alan Page Elementary School 2410 Holloway Avenue E. Precinct 10 Justice Alan Page Elementary School 2410 Holloway Avenue E. Precinct 11 Beaver Lake Education Center 1060 Sterling Street N. Precinct 12 Carver Elementary School 2680 Upper Afton Road E. Precinct 13 Lutheran Church of Peace 47 Century Avenue S. AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Council Packet Page Number 153 of 236 G5, Attachment 1 Law for any polling place location designated in this Resolution when necessary to ensure a safe and secure location for voting; AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place location designations to the Ramsey County Elections Office; AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the polling place location changes in the clerk's office. Approved by Maplewood City Council on November 28, 2022. Council Packet Page Number 154 of 236 G6 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director AGENDA ITEM: Ramsey County Consortium Mutual Aid Agreement Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is requested to sign the agreement to renew the Ramsey County Consortium Mutual Aid Agreement. Recommended Action: Motion to approve the updated Ramsey County Consortium Mutual Aid Agreement as submitted. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A. Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment City Council approval is requested to sign the agreement. Background: The general purpose of this Agreement is to enable Ramsey County -based political subdivisions and their respective law enforcement personnel to come to the aid of other parties to this Agreement as permitted in Minnesota Statutes §471.59 and Minnesota Statutes, Chapter 12. This Agreement is limited to the named parties only and does not extend to the State Department of Public Safety or any other political subdivisions of the State of Minnesota. The updated Mutual Aid Agreement provides clarity with regard to liability and indemnification. Further, the Agreement spells out procedural requirements for activation of assistance and is set to expire December 31, 2029. Council Packet Page Number 155 of 236 G6 The Agreement has been reviewed and approved as to form by City Attorney Ron Batty. Attachments: 1. Ramsey County Consortium Mutual Aid Agreement Council Packet Page Number 156 of 236 G6, Attachment 1 MUTUAL AID AGREEMENT THIS MUTUAL AID AGREEMENT ("Agreement") is made effective as of January 1, 2023, by and among the City of Saint Paul, Ramsey County, City of St. Anthony Village, the City of North Saint Paul, the City of Mounds View, the City of White Bear Lake, the City of Roseville, the City of Maplewood, and the City of New Brighton, all political subdivisions of the State of Minnesota, that either constitute, or are located within, Ramsey County, collectively referred to as "Parties", pursuant to the provisions of Minnesota Statutes §471.59, the Joint Powers Act ("Agreement"). WHEREAS, The Parties desire to be prepared to adequately address fire, flood, natural disaster, civil disturbance, or any other Emergency that may occur within the jurisdictions of the Parties; and WHEREAS, In order to protect the public peace and safety, and to preserve the lives and property of people in each jurisdiction, the Parties agree to furnish Assistance to one another in the event of an Emergency. NOW, THEREFORE, The Parties hereby agree to furnish Assistance to each other upon the terms and conditions set forth in this Agreement. I. Purpose The general purpose of this Agreement is to enable the Parties and their respective law enforcement personnel to come to the aid of each Party to this Agreement as permitted in Minnesota Statutes §471.59 and Minnesota Statutes, Chapter 12. This Agreement is limited to the named Parties. IL Definitions The capitalized terms in this Agreement shall have the following meanings: Assistance means the provision of law enforcement personnel, services, equipment, supplies and related resources. Emer,-ency means any disaster or a combination of circumstances that calls for immediate action to prevent a disaster, including, but not limited to, a multi -alarm fire; casualty involving the damage, collapse or destruction of private or public infrastructure; accident or incident involving one or more modes of transportation including, but not limited to air, rail, vehicular or watercraft; civil disorder or disturbance; release of contaminates or pollutants, hazardous substances or hazardous waste that necessitates the evacuation of occupants from structures or some defined geographic area; any quarantine or limitation on the movement of persons due to disease or threat to health and safety of the general population; any threat to national security; "Disaster" and 1 Council Packet Page Number 157 of 236 G6, Attachment 1 "Emergency" as defined in Minnesota Statutes § 12.03, Subdivisions 2 & 3, respectively; and "Emergency" and "Major Disaster" as defined in 44 CFR Sections 206.2(a)(9) and (17) respectively. Federal means the United States of America. Incident Commander means the ranking peace officer designated by the Requesting Party(ies) to be responsible for overseeing the management of any Assistance and for the planning, logistics and finances at the field level during an Emergency. Officer(s) means any law enforcement personnel of the Parties. Partv means a governmental unit as defined by Minnesota Statutes, §471.59, Subdivision 1. "Parties" shall collectively mean more than one Party. Providinz Party means the entity that provides mutual aid Assistance to the Requesting Party. Providing Official means the person designated by a Providing Party who is responsible to determine whether and to what extent that Party should provide Assistance to the Requesting Party(ies). Reguestin- Party means the entity that requests mutual aid Assistance under this Agreement. Self -Deployment means deploying resources without a request for mutual aid Assistance from a Requesting Party. State means the State of Minnesota. III. Assistance A participating political subdivision may request Assistance (a "Requesting Party") from the other participating subdivision (a "Providing Party") to respond to an Emergency or as a participant in drills or exercises authorized under legislation or this Mutual Aid Agreement. A request for Assistance shall be made by a Requesting Party to a Providing Party by contacting the Providing Official or their designee. Requests may either be verbal or in writing. Any verbal requests will be followed by a written request made by the Requesting Party to a Providing Official or their designee as soon as practical or within such period of time as provided by law. Requests and responses to requests under this Agreement are limited to law enforcement personnel assistance services, equipment, supplies, and related resources. N Council Packet Page Number 158 of 236 G6, Attachment 1 In the case of an Emergency for which a Requesting Party will seek reimbursement of costs from the Federal Emergency Management Agency (FEMA) or the State of Minnesota, a Requesting Party shall make the request for Assistance to each Providing Party and the Incident Commander shall monitor and oversee the documentation of the performance of Emergency work and the documentation of reasonable and reimbursable costs of a Providing Party in accordance with the FEMA Disaster Assistance Policy and will disburse the Federal share of funds owed to a Providing Party. In response to a request for Assistance under this Agreement, a Providing Party may authorize and direct personnel to provide aid to a Requesting Party. The Providing Party(ies) shall provide personnel who possess the required qualifications along with the equipment and supplies of the Providing Party(ies) to a Requesting Party at the discretion of the Providing Party(ies) within the scope of aid deemed necessary by a Requesting Party and the Incident Commander. IV. Limitations A Party's decision to provide Assistance in response to, or recovery from, an Emergency, or in authorized drills or exercise is subject to the following conditions: A.) Any Party may withhold resources to the extent necessary to provide reasonable protection and services within its own jurisdiction. B.) Any Providing Party may recall Assistance at any time in the best interests of that Party. C.) Emergency response personnel of a Providing Party shall follow the policies and procedures of the Providing Party and will be under the Providing Party's command and control but will follow the operational direction of the Incident Commander and be subject to the incident management system of the Requesting Party(ies). D.) Assets and equipment of a Providing Party shall remain under the control of the Providing Party but shall be under the operational control of the Incident Commander within the incident management system of the Requesting Party(ies). V. Compensation The Requesting Party(ies) and any Providing Party(ies) will each be responsible for its own costs and compensation for any Assistance arising from any Emergency that may occur during the Term of the Agreement except as set forth below. Unless the Emergency is eligible for reimbursement, a Providing Party shall be responsible for the costs and compensation of its personnel, equipment, and supplies. A Providing Party shall make no demand to a Requesting Party for the reimbursement of the costs or expenses of the Providing Party for Assistance rendered pursuant to this Mutual Aid Agreement. For an Emergency that is eligible for reimbursement of costs, the labor force expenses of a Providing Party will be treated Council Packet Page Number 159 of 236 G6, Attachment 1 as contract labor, with costs of all wages, including overtime and fringe benefits, eligible for reimbursement. Notwithstanding the above paragraphs in this Section, a Requesting Party may reimburse a Providing Party that has provided Assistance pursuant to this Mutual Aid Agreement. A Requesting Party that is willing to reimburse a Providing Party for Assistance rendered under the terms of this Mutual Aid Agreement, may do so after receipt of an itemized bill from the Providing Party for the actual cost of any Assistance provided. The charges for Assistance provided pursuant to this Agreement will be based upon the actual costs incurred by the Providing Party, including salaries or wages, overtime, materials, supplies and other necessary expenses, except that the Parties agree that the Federal Emergency Management Agency equipment rates will be used as the basis for equipment charges whenever possible. If a local, State, or Federal Emergency is declared, a Requesting Party may reimburse a Providing Party for Assistance rendered under the terms of this Agreement. Any Providing Party will submit to a Requesting Party an itemized bill for the actual cost of any Assistance provided as described above. A Requesting Party is responsible to take all steps it deems necessary to seek reimbursement from the United States of America, the State of Minnesota, or other sources, to the extent that such reimbursement is available, for expenses it incurs for services provided pursuant to this Agreement. Should funding become available, a Requesting Party may reimburse a Providing Party to the extent possible under the terms of this Agreement. Any claims for reimbursement by a Providing Party must be made to a Requesting Party within 90 days after the expense is sustained or incurred. No Party will be responsible for the reimbursement of Self -Deployment costs. VI. Workers' Compensation Each Party will be responsible for injuries or death of its own personnel. Each Party will maintain workers' compensation insurance or a program of self-insurance covering its own personnel while they are providing Assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers' compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. VIL Damage to Equipment Each Party shall be responsible for damages to, or loss of its own equipment used to respond to an Emergency under this Agreement. Each Party waives the right to sue any other Party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. H Council Packet Page Number 160 of 236 G6, Attachment 1 VIIL Term of Agreement This Agreement shall be in full force and effect from January 1, 2023, through December 31, 2029, subject to Section XVI Withdrawal of Party/Termination of Agreement. IX. Liability and Indemnification For purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statutes, Chapter 466), the employees and officers of a Providing Party are deemed to be employees (as defined in Minnesota Statutes, §466.01, Subdivision 6) of a Requesting Party. A Requesting Party agrees to defend and indemnify a Providing Party against any claims brought or actions filed against a Providing Party or any officer, employee, or volunteer of a Providing Party for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of Assistance in responding to a request for Assistance by the Requesting Party pursuant to this Agreement. Under no circumstances, however, shall a Party be required to pay on behalf of itself and the other Parties, any amounts in excess of the limits on liability established in Minnesota Statutes §466.04 applicable to any one Party. The limits of liability for any or all Parties may not be added together to determine the maximum amount of liability for any Party. The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Providing Party for claims arising within a Requesting Party's jurisdiction subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. No Party to this Agreement nor any officer of any Party shall be liable to any other Party or to any other person for failure of any Party to furnish Assistance to the other Parties, or for recalling Assistance, both as described in this Agreement. Nothing in this Agreement is intended to prevent or hinder the pursuit of applicable State or Federal benefits to personnel who respond or render Assistance pursuant to an Emergency request and sustain injury or death in the course of, and arising out of, their employment and response or Assistance under this Agreement. A Providing Party shall not be responsible for any injuries, damages or losses arising from the acts or omissions of personnel of a Requesting Party and its officers, employees, agents, and assigns. Council Packet Page Number 161 of 236 G6, Attachment 1 X. General Compliance All Parties agree to comply with all applicable Federal, State, and local laws and regulations governing any services provided under this Agreement. XI. Accounting Standards and Retention of Records A.) Accounting — All Parties agree to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices and as required by FEMA to properly account for expenses incurred under this Agreement. B.) Retention of Records —All Parties will retain all records pertinent to expenditures incurred under this Agreement as required by the applicable records retention schedule. XII. Data Practices All Parties agree to comply with the Minnesota Government Data Practices Act and all other applicable State and Federal laws relating to data privacy or confidentiality. Each Party must immediately report to other Parties any requests from third parties for information relating to activities performed pursuant to this Agreement. Each Party agrees to promptly respond to inquiries from the other Parties concerning data requests. Each Party agrees to hold the other Parties, their officers, and employees harmless from any claims resulting from unlawful disclosure or use of data protected under state and Federal laws by the disclosing Party. XIIL Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Agreement and any litigation which may arise under this Agreement. XIV. Non -Discrimination All Parties agree to comply with the provisions of all applicable Federal and State statutes and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes §181.59 and Chapter 363A. XV. Withdrawal of Party/Termination of Agreement A.) A Party may withdraw from this Agreement for any reason upon thirty (30) days written notice to the chief law enforcement officer for the other Parties. A withdrawing Party shall pay all reimbursements/obligations owed to the remaining Parties as stated under the terms of this Agreement, to the date of withdrawal. Any remaining Party(ies) shall also pay all reimbursements/obligations owed to the withdrawing Party as stated under the terms of this Agreement, to the date of withdrawal. B.) This Agreement shall terminate upon expiration of the Term or by mutual written agreement of all Parties in the form of a resolution by the Party's governing body. C Council Packet Page Number 162 of 236 G6, Attachment 1 XVI. Severabilitv Should a court of competent jurisdiction rule any portion, section, or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other portion, section, or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. XVII. Counterparts This Agreement may be executed in several counterparts, each of which shall be an original, all of which shall constitute but one and the same Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. Council Packet Page Number 163 of 236 G6, Attachment 1 FOR THE CITY OF SAINT PAUL Approved as to Form IC 1 Judy Hanson, Assistant City Attorney Approved Jeremy Ellison, Chief of Police Approved Melvin Carter, Mayor Approved John McCarthy, Financial Services Designee for purposes of receipt of Notice: Title: Address: Council Packet Page Number 164 of 236 G6, Attachment 1 FOR RAMSEY COUNTY Approved as to Form: Approved Approved County / Assistant County Attorney County Manager Sheriff Designee for purposes of receipt of Notice: Title: Address: Council Packet Page Number 165 of 236 G6, Attachment 1 FOR THE CITY OF MAPLEWOOD Approved as to Form By: Ron Batty, City Attorney Approved Brian Bierdeman, Public Safety Director Approved Marylee Abrams, Mayor Approved Melinda Coleman, City Manager Designee for purposes of receipt of Notice: Title: Address: 10 Council Packet Page Number 166 of 236 G6, Attachment 1 FOR THE CITY OF MOUNDS VIEW Approved as to Form City / Assistant City Attorney Approved Chief of Police Approved Mayor Approved Finance Director Designee for purposes of receipt of Notice: Title: Address: 11 Council Packet Page Number 167 of 236 G6, Attachment 1 FOR THE CITY OF NEW BRIGHTON Approved as to Form By: Approved Approved , City / Assistant City Attorney , Mayor , City Manager Designee for purposes of receipt of Notice: Title: Address: 12 Council Packet Page Number 168 of 236 G6, Attachment 1 FOR THE CITY OF NORTH SAINT PAUL Approved as to Form City / Assistant City Attorney Approved Chief of Police Approved Mayor Approved Finance Director Designee for purposes of receipt of Notice: Title: Address: 13 Council Packet Page Number 169 of 236 G6, Attachment 1 FOR THE CITY OF ROSEVILLE Approved as to Form City / Assistant City Attorney Approved Chief of Police Approved Mayor Approved Finance Director Designee for purposes of receipt of Notice: Title: Address: 14 Council Packet Page Number 170 of 236 G6, Attachment 1 FOR THE CITY OF ST. ANTHONY VILLAGE Approved as to Form IC 1 City / Assistant City Attorney Approved Chief of Police Approved Mayor Approved Finance Director Designee for purposes of receipt of Notice: Title: Address: 15 Council Packet Page Number 171 of 236 G6, Attachment 1 FOR THE CITY OF WHITE BEAR LAKE Approved as to Form City / Assistant City Attorney Approved Chief of Police Approved Mayor Approved Finance Director Designee for purposes of receipt of Notice: Title: Address: 16 Council Packet Page Number 172 of 236 G7 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: Resolution Directing Final Payment and Acceptance of Project, Beebe Road Street Improvements, City Project 13-10 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Beebe Road Street Improvements contractor, Asphalt Surface Technologies Corporation, has completed the project improvements. City staff have reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Recommended Action: Motion to approve the attached resolution Directing Final Payment and Acceptance of Project for the Beebe Road Street Improvements, City Project 13-10. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $518,133.05 in total construction costs. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: The final contract amount, including indirect costs, falls within the approved budget of $1,522,296.00. No adjustments to the approved budget are needed. Strategic Plan Relevance: ❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment This infrastructure improvement project was previously identified in the City's Capital Improvement Plan and included the replacement of the severely deteriorated pavement on Beebe Road from Larpenteur Avenue to Holloway Avenue. Council Packet Page Number 173 of 236 G7 Background: The City Council previously awarded a construction contract to Asphalt Surface Technologies Corporation for the Beebe Road Street Improvements, City Project 13-10, in the amount of $543,273.83. The project improvements included the full depth reclamation of roadway, spot replacement of concrete curb and gutter, and minor repairs to the utility systems in the area. The final construction cost of $518,133.05 came in under the original contract amount by roughly $25,000. No changes to the approved budget are recommended at this time. Attachments: 1. Final Payment Application 2. Resolution Directing Final Payment and Acceptance of Project, Beebe Road Street Improvements, City Project 13-10 Council Packet Page Number 174 of 236 G7, Attachment 1 APPLICATION FOR FINAL PAYMENT PAYMENT NO. 3 Contract: City Project 13-10 Owner: City of Maplewood, Minnesota Contractor: Astech - Asphalt Surface Technologies Corporation Project: Beebe Road Street Improvements Application Date: 11/26/2018 For Period Ending: 11/26/2018 Original Contract Amount: $ 543,273.83 Contract Amendments: $ - Contract Amount to Date: $ 543,273.83 Total Amount of Work Completed to Date: $ 518,133.05 Material Stored On -Site but not in Work: $ - Gross Amount Due to Date: $ 518,133.05 Less 0.00% Retainage $ - Amount Due to Date: $ 518,133.05 Less Previous Payments: $ 492,226.40 Total Due This Application: $ 25,906.65 I hereby certify that all items and amounts shown are correct for the work completed to date. r: Astech - Asphalt Surface Technologies Corporation Date: e Work on this project and application for payment have been reviewed and the amount own is recommended for payment. Engineer: City of Maplewood - Public Works Department Date: Approved for Payment Owner: City of Maplewood By: Date: Council Packet Page Number 175 of 236 G7, Attachment 1 PAYMENT HISTORY Contract: City Project 13-10 Owner: City of Maplewood, Minnesota Contractor: Astech - Asphalt Surface Technologies Corporation Project: Beebe Road Street Improvements Payment Payment Payment Number Cutoff Date App Date Amount 1 6/28/2016 6/28/2016 $ 92,746.08 2 10/18/2016 10/18/2016 $ 399,480.32 To Date Total Payment: $ 492,226.40 Council Packet Page Number 176 of 236 G7, Attachment 1 V E (L i LL 0 m Q U N 0 a) .O y O O 0) C 00 E U 0 Q ° m O O U O d O U -2 a U Z N N N O O Q d O Q U y U U m Q m d 10 _ A C O U 00- cc U F Z w M W w a w W W F rn O OOOOOOOOOOOOOU)OinOOrnO�n00000000000000000000 O O O V W N d) In O O O 00 0 W N N In O � � Ln 0 0 In N O O O In O O M N O W N d) N 00 m 0 w 9 O O O O O O O r r M M CO N M (O 0 O 0 O 0 V V 0 0 0 I- 00 r V N M CO I- In r M (O In M N V In O2 In d) CO M M M 0 0 In 0 O M In 0 O 0 N In M In In r In M O N In CO N In CO CO CO M In N O In CO N In N r In N N M r In In (O V O) In M W 0 (O 69 O N W V M M (O V In (\I V V V V N O) V M N In C r O V N A O N N � 00 N I- N M O N N (O W N v3 EA EA EA EA EA EA (» N (» EA EA EA EA 0 (O (» (O (» N (» � (» � (» N (» EA � (» EA EA EA � (» EA EA EA EA EA 0 In MEIN a A 0 O F OMN O W In In N VM n d) M r n (O N O 'IT N In (O V (O O I -'IT I� V Or Vn M 0A N n d) 'IT N O O N I MM nO V00 N Md) F Z. 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O " Z In In In V In V In V In V In V In V In V In In In In (O In (O M In O In In (O N In In In r In O In O In O (O 7 In In In (O (O M (O M In M M M In V In In In In In In (O In In N In N In N In N v c N N O O O O O O O O O O O N M Q In In M M M N M M M 0 0 I- r r r r r r 00 00 00 00 C O N N M M M M M V In In In In In In In In In In In In In In In In In N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N w Z N M V In M r W d) O W N O') V t�2 r o0 O ON N N N N N N N N N m M m m m M M- M M Council Packet Page Number 177 of 236 G7, Attachment 1 J F O F m 7 N z w M w w a w w w z w M w O w a w w w O F- z w M w O w a w w r z Q z w M O w a z w J Q F O F m 7 N z w M w w IL z w w Q 0 Cl) LO 4% z cW C n a J H O H Council Packet Page Number 178 of 236 G7, Attachment 2 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT BEEBE ROAD STREET IMPROVEMENTS, CITY PROJECT 13-10 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Beebe Road Street Improvements, City Project 13-10, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Beebe Road Street Improvements, City Project 13-10, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 13-10 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $518,133.05. Final payment to Asphalt Surface Technologies Corporation and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 281" day of November 2022. Council Packet Page Number 179 of 236 G8 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER: Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Sherwood Park Playground Replacement Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: As part of the Parks System Master Plan implementation, staff is proposing to replace the playground at Sherwood Park. This replacement will be funded through the Park Improvement Fund with a not to exceed budget amount of $120,000. Staff is recommending using Northland Recreation/Little Tikes for this project and purchasing directly off of the State Purchasing Contract. Recommended Action: Motion to approve the replacement of the Sherwood Park Playground and authorize the City Manager and the Mayor to enter into a contract with Northland Recreation/Little Tikes (State Contract #030117-LTS) with a not to exceed budget of $120,000. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $119,392.60 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Monies for this project are included in the 2022 CIP PM07.010 utilizing the Park Improvement Fund. Staff is asking City Council to approve this project with a not to exceed budget of $120,000. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Parks System Master Plan states taking care of the existing parks system was found to be Maplewood's highest community priority. This means reinvesting in and upgrading parks and facilities. Council Packet Page Number 180 of 236 G8 Background Upon the adoption of the Parks System Master Plan in early 2015, staff has been working with the Parks and Recreation Commission and the City Council on an implementation plan. Some of the major outcomes of the plan were to take care of what we have and to improve upon our facilities. Staff began working with Northland Recreation/Little Tikes through the State Purchasing Contract for the design of the playground equipment in 2020. The project was put on hold during the worst of COVID and resumed in spring of this year. At a neighborhood meeting in August, residents and park users were able to view the design and vote on their favorite color scheme. If approved, construction of the playground would begin in spring of 2023. Attachments 1. Sherwood Park Playground Quote Council Packet Page Number 181 of 236 G8, Attachment 1 IQI:Ittet�ikes Playgrounds Fun & Ear Bill To: City of Maplewood 1902 County Road B East Maplewood, MN 55109 PlayPower LT Farmington, Inc. 878 E. US Hwy 60 Monett, MO 65708 1-800-325-8828 Project Name & Location: Sherwood Park 2251 Kennard St. Maplewood, MN 55109 Quote Date: 11/21/22 Audra Robbins Valid For: 30 Days 651-249-2125 Audra.robbins@maplewoodmn.gov Sourcewell State Contract Pricing Part Number Description Northland Recreation LLC 10085 Bridgewater Bay Woodbury, MN 55129 (651) 815-4097 (phone) (414) 395-8538 (fax) Ship To Address: same 1 Little Tikes Kid Builder and Play Builder Play Structures, includes 5 Unit Swing, Wobble Sphere and Sunshade. 1 Site Work Includes: 240 cu.yds.of Woodfiber Resilient Surfacing, Approximately 360 I/f of New Concrete Border and Approximately 170 I/f 8' Wide New Asphalt Accessible Pathway to Play Area. 1 Installation of Play Equipment. Totals: Notes: Excavation and hauling away extra material by city. Qty Unit Total Price $59, 707.70 $38, 009.00 Equipment List: Products Subtotal: Products by Other: Installation: Estimated Sales Tax*: Freight: Grand Total: $21,675.90 $59,707.70 $38,009.00 $21,675.90 $included $119,392.60 11/21/2022 Council Packet Page Number 182 of 236 Page 1 of 4 G8, Attachment 1 Make Purchase Orders Out To: PlayPower LT Farmington, Inc. Remit Purchase Orders To: PlayPower LT Farmington, Inc. Attention: Sales Administration 878 E US Hwy 60 Monett, Missouri, USA 65708 1-800-325-8828 NOTE Make Checks Payable To: PlayPower LT Farmington, Inc. Remit Checks To: PlayPower LT Farmington, Inc. P.O. Box 204713 Dallas, TX 75320-4713 * Applicable sales taxes will be confirmed once order and any tax certificates are received t Denotes drop ship item. Unloading, storage, installation, surfacing and site work are not included unless specifically noted on quotation. Not responsible for filter cloth, irrigation rerouting, grass damage, or checking for underground utilities. If installation is quoted, it is assumed that the site has been prepared and that any grade slope in any direction does not exceed 2%. In the event that unexpected soil conditions, such as subsurface rock, are encountered during installation, additional costs to the customer will be applicable. The acceptance signature below serves as authorization to order the items quoted and indicates acceptance of the prices listed. All terms are subject to credit approval. COMMENTS: This playground contains 96.69% recycled content This playground qualifies for 2 LEED point(s) This Quote shall not become a binding contract until signed and delivered by both Customer and PlayPower LT Farmington Inc ("PPLT"). Sales Representative is not authorized to sign this Quote on behalf of PPLT or Customer, and signed Quotes cannot be accepted from Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to `PPLT Sales Administration" via fax (417)354-2273 or email outdoordes@LTCPS.com. Upon acceptance, PPLT will return a fully -signed copy of the Quote to Customer (with copy to Sales Representative) via fax or a mail. THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. PPLT objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes PPLT to ship the Equipment and agrees to pay PPLT the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by PPLT. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 204713, Dallas, TX 75320-4713, unless notified otherwise by PPLT in writing. Customer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax exemption certificates to PPLT, and shall promptly pay and discharge all otherwise applicable taxes, license fees, levies and other impositions on the Equipment at its own expense. CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE AND SUBJECT TO FINAL APPROVAL BY PPLT. Submitted By Printed Name and Title Date THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY PLAYPOWER LT FARMINGTON INC. By: Date: 11/21/2022 Page 2 of 4 Council Packet Page Number 183 of 236 G8, Attachment 1 ADDITIONAL TERMS & CONDITIONS OF SALE 1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate safety surfacing under and around the Equipment, in accordance with PPLT's product literature and the most current Consumer Product Safety Commission Handbook for Public Playground Safety. 2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, PPLT shall have all remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code. Customer agrees to assist and cooperate with PPLT to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All remedies are cumulative and not alternative, and no exercise by PPLT of a remedy will prohibit or waive the exercise of any other remedy. Customer shall pay all reasonable attorneys' fees plus any costs of collection incurred by PPLT in enforcing its rights hereunder. Subject to any limitations under law, Customer shall pay to PPLT as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent in such month and is not received by PPLT within ten (10) days after the date on which due. 3. Limitation of Warranty/ Indemnity. PPLT MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. PPLT SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE PPLT HARMLESS FROM ALL CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMER'S ALTERATION OF THE EQUIPMENT, ITS FAILURE TO MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH PPLT'S INSTALLATION AND OWNER'S MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC PLAYGROUND SAFETY. 4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached under any legal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to any location not specified in this Quote. 5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to PPLT, and PPLT hereby reserves a purchase money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer's obligations hereunder. Customer agrees that PPLT may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the Equipment. 6. Choice of Law and Jurisdiction. All agreements between Customer and PPLT shall be interpreted, and the parties' obligations shall be governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of the state and federal courts located in the city and county of St. Louis, Missouri. 7. Title; Risk of Loss; Insurance. PPLT Retains full title to all Equipment until full payment is received by PPLT. Customer assumes all risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall insure the Equipment against all such losses and casualties. 8. Waiver; Invalidity. PPLT may waive a default hereunder, or under any invoice or other agreement between Customer and PPLT, or cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in writing, signed by PPLT. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of any rights provided to PPLT hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the remaining valid portions hereof. 9. Entire Agreement; Amendment; Binding Nature. This fully -executed Quote, as supplemented by Change Orders and invoices containing exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written instrument signed by the Customer and PPLT stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and their successors and assigns. 10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of 11/21/2022 Council Packet Page Number 184 of 236 Page 3 of 4 G8, Attachment 1 any signed original document, and retransmission of any signed facsimile or other electronic transmission, shall be the same as the transmission of an original. At the request of either party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document. 11/21/2022 Page 4 of 4 Council Packet Page Number 185 of 236 G9 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: First Amendment to Electrical Inspection Services Agreement Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: On January 27, 2020, the city approved an agreement to contract with Tokle Inspections for electrical inspection services. That initial two-year agreement is set to expire at the end of 2022. Staff is recommending the agreement be amended to extend the agreement for an additional two years and allow for additional two-year extensions thereafter— as long as both parties wish to continue with the agreement. Recommended Action: Motion to approve the first amendment to the electrical inspections agreement with Tokle Inspections. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment Delivering electrical permit and inspection services in the community provides a one -stop shop for all building and construction permits, which improves customer service and responsiveness to residents, businesses, and contractors. The contract is also financially sustainable in that the electrical permit fees pay for the city's costs to administer the program and the cost to provide the inspection services under the terms of the contract. Background: The city is responsible for building, mechanical, and plumbing permits. Including electrical permits as a city service maintains a one -stop shop for all construction permits which serves as a customer service benefit to the community. The city also gets to manage the contract ensuring that the city's electrical inspector is responsive to residents, businesses, and contractors. Council Packet Page Number 186 of 236 G9 Providing electrical permits and inspections also maintains the permit revenue from electrical permits. The city retains 20 percent of electrical permit fees plus an administrative fee to cover the city's costs to administer the program and issue permits. The city pays Tokle Inspections, the contracted inspector, 80 percent of permit fees to cover the cost of inspections. First Amendment to Electrical Insaection Services Aareement Staff is recommending that the existing agreement be amended to extend the terms for an additional two years and also allow the two parties to extend for subsequent two-year periods automatically. Either party may terminate this Agreement at any time, for any reason, upon 45 days advance written notice to the other party. The amended agreement also references the city's most recently adopted fee schedule in order to determine the rates paid to Tokle Inspections. Tokle Inspections must invoice the city every 30 days, for which the city then must pay within 35 days of receipt. Attachments: 1. First Amendment to Electrical Inspection Services Agreement 2. Current Electrical Inspection Services Agreement, January 27, 2020 Council Packet Page Number 187 of 236 G9, Attachment 1 FIRST AMENDMENT TO ELECTRICAL INSPECTION SERVICES AGREEMENT THIS FIRST AMENDMENT TO INSPECTION SERVICES AGREEMENT (the "First Amendment") is made and entered into this day of , 2022, by and between the city of Maplewood, a Minnesota municipal corporation (the "City") and Tokle Inspections, Inc., a corporation organized and existing under the laws of the state of Minnesota (the "Inspector"). WITNESSETH: WHEREAS, on January 27, 2020, the City and the Inspector entered into an Electrical Inspections Services Agreement (the "Agreement"); and WHEREAS, the City and the Inspector wish to amend the Agreement as set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and undertakings stated herein, the parties agree to the terms of this First Amendment. Section 3 of the Agreement is deleted in its entirety and the following is substituted in its place: TERM OF AGREEMENT. The term of this Agreement and the period during which the Services shall be provided shall be from January 1, 2023 to December 31, 2024. This Agreement shall be automatically extended for subsequent two-year periods unless either party gives written notice to the other at least 90 days prior to termination that it does not wish to extend the Agreement. Either party may terminate this Agreement at any time, for any reason, upon 45 days' advance written notice to the other party. The City may terminate this Agreement immediately upon a finding that the Services are not being performed in a professional manner or upon a finding that the Inspector has failed to complete tasks consistent with direction from the City and this Agreement. Upon termination, the Inspector shall be paid by the City for all services rendered by the Inspector as of the date of the termination for which the Inspector has not yet been compensated. 2. Section 4 of the Agreement is deleted in its entirety and the following is substituted in its place: 4. COMPENSATION. The City shall pay the Inspector 80 percent of the permit fee rates collected by the City. The fees rates shall be those provided for in the most recent City fee schedule. The Inspector shall invoice the City every 30 days on a day to be determined by the City. The invoice shall include a report that describes the permit inspections performed during the monthly time period and must include the following statement MA7454-837468.v2 Council Packet Page Number 188 of 236 G9, Attachment 1 dated and signed by the Inspector: "I declare under penalty of perjury that this account, claim or demand is just and correct and that no part of it has been paid." The City shall not be required to pay for any services furnished by the Inspector not specifically provided for in this Agreement. The City shall remit payment to the Inspector within 35 days of receiving an invoice submitted in accordance with this Agreement. 3. Exhibit A Fee Schedule is deleted in its entirety. 4. Except as provided for in this First Amendment, all the terms of the Agreement remain in full force and effect. [The remainder of this page intentionally left blank] MA745-4-837468.v2 Council Packet Page Number 189 of 236 G9, Attachment 1 IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. TOLKE INSPECTIONS, INC. Peter Tolke, President MA745-4-837468.v2 Council Packet Page Number 190 of 236 G9, Attachment 1 CITY OF MAPLEWOOD This Instrument Drafted By: KENNEDY & GRAVEN, CHARTERED (RHB) 150 South Fifth Street Suite 700 Minneapolis, MN 55402 (612) 337-9300 Marylee Abrams, Mayor Melinda Coleman, City Manager MA745-4-837468.v2 Council Packet Page Number 191 of 236 G9, Attachment 2 ELECTRICAL INSPECTION SERVICES AGREEMENT THIS INSPECTION SERVICES AGREEMENT (the "Agreement") is made and entered into this 271" day of January, 2020, by and between the city of Maplewood, a Minnesota municipal corporation (the "City") and Tokle Inspections, Inc a corporation organized and existing under the laws of the State of Minnesota (the "Inspector"). WITNESSETH: WHEREAS, the City is interested in contracting with the Inspector for the performance of electrical inspections services ("Services") within Maplewood; and WHEREAS, the Inspector is agreeable to rendering services on the terms and conditions hereinafter set forth; and WHEREAS, the parties hereto agree to general terms as follows and to the specific terms as set forth in the attached exhibit; and NOW, THEREFORE, in consideration of the mutual covenants and undertakings hereinafter stated, the parties to this Agreement agree that the Inspector shall be retained to provide assigned electrical inspections, to verify compliance with applicable electrical codes and ordinances in a manner established by the City's designated building official, as follows: SCOPE OF SERVICES. There is no guarantee of a certain number of hours of work under this Agreement. All projects and tasks will be assigned to the Inspector as determined necessary by the City Building Official or the Community Development Director or their designee. The Inspector is authorized to perform the assigned Services on behalf of the City, provided such Services are in accordance with terms of this Agreement. All professional Services provided by the Inspector under this Agreement shall be provided in a manner consistent with the level of care and skill ordinarily exercised in Ramsey County, Minnesota by other inspectors providing similar services. 1.01. Receive, schedule, and perform electrical inspections, both plan reviews and on - site inspections, assigned by the City for compliance with the current version of the State Electrical Code and related laws, rules and city ordinances. 1.02. Perform inspections on the day requested, except as approved by the City. 1.03. Be available by telephone during established hours, as determined by the City, -to receive calls related to electrical code requirements, electrical inspection procedures and other electrical inspection matters. It is understood that the normal hours are generally from 8:00 a.m. to 4:30 p.m., Monday through Friday. 628884v 1 MA745-4 Council Packet Page Number 192 of 236 G9, Attachment 2 1.04. Write correction notices and perform follow-up inspections as needed to obtain compliance. 1.05. Follow inspection procedures and processes established by the City. 1.06 Write inspection notes and results for each inspection performed, and provide notes and results to the City. 1.07 Send orders for payments to permit holders when the fees do not sufficiently cover the work covered by the permit. 1.06. Retain all pertinent records and copies of permits and correspondence related to each permit and make them available to the City upon request. 1.07. Provide the City with a monthly report summarizing permit activity. 2. CITY'S RESPONSIBILITIES. 2.01. Issue permits. 2.02. Receive and process permit fees. 2.03. Provide permits issued by City to Inspector. 2.04. Provide Inspector with a monthly report of permits issued by the City. 2.05. Maintain permit and inspection records. 2.06. Pay the Inspector for completed permits. 3. TERM OF AGREEMENT. The term of this Agreement, and the period during which the Services shall be provided, shall be from February 1, 2020 to December 31, 2022. Either party may terminate this Agreement at any time, for any reason, upon 45 days' advance written notice to the other party. The City may terminate this Agreement immediately upon a finding that the Services are not being performed in a professional manner or upon a finding that the Inspector has failed to complete tasks consistent with direction from the City and this Agreement. Upon termination, the Inspector shall be paid by the City for all services rendered by the Inspector as of the date of the termination for which the Inspector has not yet been compensated. 4. COMPENSATION. For permits issued by the City during the term of this Agreement, the City shall pay the Inspector 80 percent of the permit fee rates collected by the City as provided in Exhibit A. 628884v l MA745-4 2 Council Packet Page Number 193 of 236 G9, Attachment 2 If the Inspector performs work on permits that were issued by the City prior to February 1, 2020, the City shall pay the inspector 80 percent of the permit fees collected by the City at the time the permit was issued. The Inspector shall invoice the City every 30 days on a day to be determined by the City. The invoice must include the following statement dated and signed by the Inspector: "I declare under penalty of perjury that this account, claim or demand is just and correct and that no part of it has been paid." The City shall not be required to pay for any services furnished by the Inspector not specifically provided for in this Agreement. The City shall remit payment to the Inspector within 35 days of receiving an invoice submitted in accordance with this Agreement. INDEPENDENT CONTRACTOR. 5.01. Both the Inspector and the City acknowledge and agree that the Inspector and its agents and employees are independent contractors and not employees of the City. The Inspector understands that the City will not provide the Inspector with any benefits of any type in connection with this Agreement, including but not limited to, health or medical insurance, workers' compensation insurance and unemployment, nor will the City withhold any state or federal taxes, including income or payroll taxes and social security taxes, which may be payable by the Inspector. 5.02. The Inspector shall supply at its own expense its own equipment, supplies, vehicles and tools necessary to complete the Services and the Inspector's obligations under this Agreement. 5.03, The Inspector acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.04. The Inspector acknowledges that the daily administration of the Inspector's Services rendered to the City shall be under the sole direction of the Building Official. The degree of Services to be rendered, the standard of performance, and other matters relating to regulations and policies shall be under joint control of the City and the Inspector, subject to the terms of this Agreement and all applicable law. Headquarters for the Services rendered to the City under this Agreement shall be located at City offices. 6. LICENSE AND INSURANCE. 6.01. The Inspector shall maintain commercial general liability insurance with a limit of not less than $1,000,000 each occurrence and $2,000,000 aggregate. The general liability insurance shall include coverage insuring the Inspector against claims for bodily injury, death, or property damage arising out of the Inspector's general business activities (including automobile use). Upon request of the City, the Inspector shall provide the City with certificates of insurance, showing evidence of the required coverage and listing the City as an additional insured. 628884v ] MA745-4 Council Packet Page Number 194 of 236 G9, Attachment 2 6.02. The Inspector shall maintain automobile liability insurance with a limit of not less than two -hundred and fifty thousand dollars ($250,000.00) per each accident. The insurance shall cover liability arising out of any auto, including owned, hired and non -owned autos. 6.03. The Inspector shall maintain, at its own expense, statutory workers' compensation insurance coverage, if required by law. 6.04. The Inspector shall maintain, at its own expense, errors and omissions insurance with a limit of not less than $1,000,000 each occurrence and $2,000,000 aggregate. 6.05. A certificate of insurance acceptable to the City shall be filed by the Inspector with the City prior to commencement of the Services pursuant to this Agreement. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the insurance contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the City. 6.06. The Inspector shall be responsible for maintenance of any required and appropriate certification and continuing education necessary to retain the title of an Inspector under the laws of Minnesota. The Inspector shall be responsible for supplying any and all technical manuals and reference materials needed to perform its Services. 7. INDEMNIFICATION. The Inspector agrees that it will defend, indemnify, and hold harmless the City, its officers and employees, against any and all liabilities, loss, costs, damages and expenses, which the City, its officers and employees may hereinafter sustain, incur, or be required to pay, arising out of the Inspector's performance or failure to adequately perform its obligations pursuant to this Agreement. Such indemnity shall extend to include those acts or omissions caused by the Inspector's employees, agents, and assigns which may give rise to liability for the City. The Inspector shall not be required to hold harmless, indemnify, or defend the City with respect to claims brought by third parties that arise due to the failure of the City to enforce its code provisions in situations where the Inspector has notified the City of the code violation in writing or for claims arising primarily from the claimed negligence of the City. FILES AND RECORDS. All completed files and all original copies of correspondence, inspection reports, plans and other matters connected with the Inspector's services under this Agreement shall be stored at the City offices and shall become the property of the City. The Inspector may keep copies of these documents for its own records, if desired. The City may use the documents for any reason it deems appropriate without being liable to the Inspector. 9. ASSIGNMENT. 628884v i MA745-4 El Council Packet Page Number 195 of 236 G9, Attachment 2 The Inspector may not assign this Agreement or procure the services of another individual or company to provide Services under this Agreement without first obtaining the express written consent of the City. Nothing herein shall prohibit the Inspector from assigning the tasks required hereunder to its employees. 10. ENTIRE AGRI4'l MI I'�I . MN M NI This Agreement shall constitute the entire agreement between the City and the Inspector and supersedes any other written or oral agreements between the City and the Inspector. This Agreement can only be modified in writing signed by the City and the Inspector. 11. APPLICABLE LAW. This Agreement shall be governed by and construed in accordance with the laws of Minnesota. Any disputes, controversies, or claims arising under this Agreement shall be heard in the state or federal courts of Minnesota and the parties waive any objections to jurisdiction. 12. CONFIDENTIALITY/DATAwPRACTICES. Data provided, produced or obtained under this Agreement shall be administered in accordance with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. The Inspector will immediately report to the City any requests from third parties for information relating to this Agreement. The Inspector agrees to promptly respond to inquiries from the City concerning data requests. 13. NO WAIVER BY CITY. Nothing herein shall be deemed a waiver by the City of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 14. SEVERABILITY. Should any part or portion of this Agreement be deemed illegal or non -binding by a court of law, the remainder of the Agreement shall remain in effect. 15. COMPLIANCE. The Inspector agrees to comply with all applicable local, state and federal laws, rules and regulations in the performance of its Services under this Agreement. 16. RELATIONSHIP BETWEEN THE PARTIES. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of copartners or a joint venture between the City 628884v1 MA745-4 Council Packet Page Number 196 of 236 5 G9, Attachment 2 and the Inspector or as constituting the Inspector's employees as the agents, representatives or employees of the City for any purpose in any manner whatsoever. 17. WAIVER -OF -BREACH. Any waiver by either party of a breach of any provision of this Agreement shall not affect the validity of the remainder of this Agreement or the ability of either party to enforce a subsequent breach. 18. NOTICES. Any notice to be given by either party to the other under this Agreement shall be deemed properly given if delivered personal; if mailed by United States registered or certified mail, return receipt requested, postage prepaid; or if given to a recognized and reputable courier for delivery and addressed as follows: To the City: City of Maplewood 1830 County Road B E Maplewood, MN 55109-2702 Attn: City Manager To the Inspector: Tokle Inspections, Inc. 1748 123rd Ave NW Coon Rapids, MN 55448 Attn: Peter Tokle or to such other address or individual as either party may inform the other party of by notice in accordance with the above. 19. COUNTERPARTS, This Agreement may be executed in multiple counterparts, each of which shall be considered an original and one document. [The remainder of this page intentionally left blank] 628884v 1 MA745-4 0 Council Packet Page Number 197 of 236 G9, Attachment 2 IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above, TOKLE INSPECTIONS, INC. Peter Tokle 628884v 1 MA745-4 Council Packet Page Number 198 of 236 7 G9, Attachment 2 CITY OF MAPLEWOOD By: ......... NAaryle--e Xibirq ni,, Mayor By: .. .W _. _ _.... . Melinda Coleman, City Manager This Instrument Drafted By: KENNEDY & GRAVEN, CHARTERED (RHB) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 RuMBIMMKINFAM Council Packet Page Number 199 of 236 G9, Attachment 2 Exhibit A Fee Schedule 628884v 1 MA745-4 Council Packet Page Number 200 of 236 G9, Attachment 2 a� Ca NcC L U Q U) 0 N _ LL N O Q N �--i O O C :3 N CC c C 0 O U U Council Packet Page Number 201 of 236 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 202 of 236 J1 CITY COUNCIL STAFF REPORT Meeting Date November 28, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Townhome Development, Vacant Land on 11th Avenue a. Comprehensive Plan Amendment Resolution b. Zoning Map Amendment Ordinance Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Kennedy Property Development proposes changing the land use designation of a vacant parcel on 111h Avenue from commercial to residential. The request is made to accommodate a future proposed 16-unit residential townhome development. The applicant requests city council approval of a comprehensive plan amendment and a zoning map amendment to move forward with this project. Recommended Action: a. Motion to approve a comprehensive plan amendment resolution changing the future land use designation of the vacant land on 111h Avenue (PID 112922240029) from commercial to residential. b. Motion to approve a zoning map amendment ordinance to rezone vacant land on 111h Avenue (PID 112922240029) from limited business commercial to high -density residential. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship ❑ Integrated Communication ✓ Operational Effectiveness ✓ Targeted Redevelopment The city deemed the applicant's application complete on October 13, 2022. The initial 60-day review deadline for a decision is December 12, 2022. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. Council Packet Page Number 203 of 236 J1 Backaround: Kennedy Property Development proposes to rezone vacant land on 111h Avenue (address unassigned, see overview map) from limited business commercial to high -density residential and amend the city's comprehensive plan to change the land use designation from commercial to residential. The request is made to accommodate a future proposed 16-unit residential townhome development. If the land use change from commercial to residential is approved, the city must review and approve the townhomes' final site layout and design. City staff has received inquiries on the subject parcel over the years. A project has not materialized from a development standpoint, likely due to the limited types of uses permitted in the zoning district and the relatively small size of the parcel. From a land use perspective, city staff is supportive of the proposed change from commercial to residential, as the parcel may be better suited to provide an additional transition from the adjacent commercial uses on the west and south to the residential uses on the east and north. In addition, the proposed townhomes would be similar in density to the townhomes directly to the east. The applicant submitted concept plans of the townhomes they intend to build to give a sense of their proposed project. In addition, a video tour of a similar project they completed is available to view on the project page: http://www.maplewoodmn.clov/Townhomes Department Comments Engineering — Jon Jarosch, Assistant City Engineer Please see the attached engineering review dated November 2, 2022. Building — Randy Johnson, Building Official The proposed buildings are required to meet the minimum requirements of the Minnesota State Building Code. The proposed buildings are required to be provided with the following: An automatic sprinkler system in accordance with IBC Section 903.2.8 and Minnesota Rule 1305.0903 Subpart lb and Accessible, Type A and/or Type B units in accordance with the Minnesota Accessibility Code Section 1107.6. Board and Commission Review Planning Commission November 15, 2022: The planning commission held a public hearing and reviewed this request. The planning commission voted unanimously to recommend approval of the comprehensive plan amendment resolution and the zoning map amendment ordinance. Citizen Comments Staff sent a neighborhood survey and public hearing notice to the surrounding property owners within 500 feet of the proposed development. Staff did not receive any comments on the proposed land use change. Reference Information Site Description Existing Land Use: Vacant Land Council Packet Page Number 204 of 236 J1 Surrounding Land Uses North: Single Dwellings East: Maplewood Townhomes South: Cub Foods West: Dentist Office Planning Existing Land Use: Commercial Existing Zoning: Limited Business Commercial Attachments: 1. Comprehensive Plan Amendment Resolution 2. Zoning Map Amendment Ordinance 3. Overview Map 4. 2040 Future Land Use Map 5. Zoning Map 6. Applicant's Narrative 7. Concept Site Plans 8. Engineering Review, dated November 2, 2022 9. Draft Planning Commission Meeting Minutes, dated November 15, 2022 Council Packet Page Number 205 of 236 J 1, Attachment 1 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment re -guiding the vacant property located on 111" avenue from Commercial to High -Density Residential. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Kennedy Property Development, has requested approval of a comprehensive plan amendment. 1.02 The property is located on 111" avenue and is legally described as: PID 112922240029 Section 11, Township 29, Range 22 except the North 278.94 feet: except the West 96.50 feet and except the East 403.00 feet of Northeast 1/4 of Southeast 1/4 of Northwest 1 in Section 11, Township 29, Range 22,(subject to road) Ramsey County, Minnesota, according to the recorded plat thereof. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner's request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. 1. Enhance existing neighborhoods by encouraging residential neighborhood development and redevelopment to address gaps in the housing mix, ensuring the efficient use of city services and infrastructure, and strengthen neighborhood vitality. 2. Increase development densities/intensities with quality design at appropriate locations to support an increased mix of housing options, viability of neighborhood commercial nodes, and regional transit investments. 3. Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. Council Packet Page Number 206 of 236 J 1, Attachment 1 On November 15, 2022, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2. On November 28, 2022, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. by the City Council of the City of Maplewood, Minnesota, on November 28, 2022. Council Packet Page Number 207 of 236 J 1, Attachment 2 A ZONING MAP AMENDMENT ORDINANCE REZONING THE VACANT PROPERTY LOCATED ON 11T" AVENUE FROM LIMITED BUSINESS COMMERCIAL TO R3, MULTIPLE DWELLING DISTRICT The City of Maplewood, Minnesota Ordains: Section 1 1.01 The property located on 111h avenue is legally described as: PID 112922240029 Section 11, Township 29, Range 22 except the North 278.94 feet: except the West 96.50 feet and except the East 403.00 feet of Northeast 1 /4 of Southeast 1 /4 of Northwest 1 in Section 11, Township 29, Range 22,(subject to road) Ramsey County, Minnesota, according to the recorded plat thereof. 1.02 The property is hereby rezoned from LB, limited business commercial district, to R3, multiple dwelling district. Section 2. 2.01 This ordinance is based on the following findings: 1. The rezoning to R-3, multiple dwelling district would result in a development compatible with the existing surrounding development type and intensity. 2. The rezoning would be consistent with the intent of the zoning ordinance and the comprehensive guide plan. 3. The rezoning would be consistent with public health, safety, and welfare. 2.02 This ordinance is subject to the following condition: 1. Metropolitan Council approval of Resolution No. for a comprehensive plan amendment by the Maplewood City Council on November 28, 2022. Section 3. 3.01 This ordinance is effective upon publication in the city's official newspaper. by the City Council of the City of Maplewood, Minnesota, on November 28, 2022. Council Packet Page Number 208 of 236 Overview Map Vacant Land - 11th Avenue J1, Attachment 3 W w M City of Maplewood October 5, 2022 Maplewood Council Packet Page Number 209 of 236 Future Land Use Map J 1, Attachment 4 W w M City of Maplewood November 4, 2022 Maplewood Council Packet Page Number 210 of 236 Zoning Map J1, Attachment 5 W w M City of Maplewood November 4, 2022 Maplewood Council Packet Page Number 211 of 236 J 1, Attachment 6 1 A Creative Solution for Maplewood's Growing Housing Needs: A Proposal for 16 New Construction Townhorne Units Rezoning 1.1 Acres from Limited Business Commercial to High Density Residential Use on 11 th Avenue Proposed by: Rashad Kennedy I Kennedy Property Development & Paige Severson with the Signature Group I Keller Williams Integrity Lakes Council Packet Page Number 212 of 236 J 1, Attachment 6 3 Project Description Kennedy Property Development is proposing the City of Maplewood rezone the land on the vacant lot at 11th Ave in Maplewood, PID #112922240029, from Limited Business Commercial (LBC) Use to High -Density Residential (R 3- H) Use and approve our request to build 4, 4 unit, residential row style townhomes at the vacant lot at 11th Ave in Maplewood, PID #112922240029. (See Survey Attached). There would be 16 total three -bedroom, three -bathroom single family dwellings with attached 2 car garages. (See Attached Project Plans for Submission pages ) Requests 1. A change in the City's land use plan from LBC (limited Business Commercial) to R 3-H (high -density multiple dwellings) along the 11 th Avenue frontage. The City has already approved the land to the east of PID #112922240029 for R -3H use, the Maplewood Townhome Development Project, by the Shelter Corporation in'94. The aforementioned townhomes were built after that land was successfully rezoned years ago and have since provided convenient and quality housing opportunities for numerous individuals and families in Maplewood in the past several decades after the decision to rezone. 2. Approval of the proposed plans for the townhome development when the land is successfully rezoned. Kennedy Property Development will simultaneously submit/apply for the site and building design approval, along with the land use/rezoning approval, in the hopes to advance our opportunity to collaborate with the City and begin creating more housing opportunities and begin building by 2023. Background 30 years ago, the Planning Commission held a public hearing on the land use plan and zoning on the land directly east of our proposed building site. The hearing was part of a City-wide zoning and land use study. At that time, the Commission recommended that the City Council change the Limited Business Commercial designation to High Density Multiple Dwellings, and we put forward the same proposal for the 1.1 acres of land at 11 th Ave in Maplewood, PID #112922240029 for the following reasons: Council Packet Page Number 213 of 236 J 1, Attachment 6 4 1. Multiple dwellings may help the City meet regional housing gools. Over the last decade, the rate of new construction on both the national and local level has far under -paced demand. According to the Census, the number of single-family housing units has fallen below the 50-Year Average for the past 14 years. Low housing inventory has largely contributed to the highly competitive real estate market in the twin cities and surrounding suburbs. The demand for homes grossly out -weighs the supply of homes available. With the high demand for housing and low supply, home values have risen considerably and the rate of home appreciation the past two years has been unprecedented. The supply of modest -cost housing, such as townhomes, is particularly low, while demand is strong and steady. - (See figures from the City of Maplewood's Comprehensive Plan 2040 on the following page, page 4) 2. Multiple dwellings ore o practical use of the land. One of the specific goals outlined in the Goals and Policies of the City of Maplewood's Comprehensive plan (page 57) is to, "Increase development densities/intensities with quality design at appropriate locations to support an increased mix of housing options." Our proposal includes complete quality design and comprehensive site plan by Todd Ofsthun, Owner & Chief Architect at TCO Design with practical transitions between the land -use on each side of the lot. 3. The change in land use of PID #112922240029 and approval for Kennedy Property Development to move forward with the construction of 16 total residential housing units (4 Buildings, 4 side -by -side 3 bed / 3 bath / 2 car garage units) proposed here provides a solution to a key challenge for the City of Maplewood. From page 31 of the Comprehensive Plan, "Challenges to achieving the values of resilience, equity, health, and age friendliness in Maplewood occur at the individual, neighborhood, and community scale. The following have been identified as challenges that are addressed in the goals, policies, and actions of the Comprehensive Plan: Institutional biases created through history, systematic racism Educational attainment rates within the community Income disparities Affordable housing and a lack of housing variety" Council Packet Page Number 214 of 236 J 1, Attachment 6 5 Discussion A land use plan change should be consistent with the goals and policies in the Comprehensive Plan. Our proposed development is consistent with the goals and policies outlined in the City of Maplewood Comprehensive Plan (2040) Comprehensive Plan and Rezoning Rezoning the land on 11 th Ave and building high quality townhomes will help the City meet regional housing goals. "Between 2000 and 2015 the City also saw a drop in the percentage of population that was between 35 and 44, though there was an increase in the percentage between 25 and 34. This is likely due, in part, to the availability of housing options that meet the needs of those starting families versus those just starting in their careers. The City needs to continue to focus on diversifying its housing stock to meet the needs of residents throughout their lives." (page 19 of the Comprehensive Plan). Our proposal to rezone the vacant Limited Business Commercial land on 11th Avenue to High Density Residential use addresses this concern directly. By building 16 quality 3 bedroom / 3 bathroom / 2 car garage townhome units, we increase the available housing options in Maplewood that meet the needs of residents in a variety of life stages. By creating available housing that meet the needs of multiple demographics, we hope to draw people back to the city, or into the city for the first time. Multiple dwellings are a practical use of the vacant land on 11 th Ave. "While there was an increase in the percentage of attached single family units like row houses and townhomes from 8.7% in 2000 to 13.5% in 2015, single-family detached homes remain the predominant housing type at 58%... The City also saw the number of people per housing units remain steady between 2000 and 2015 at 2.5." (page 20 of the Comprehensive Plan). Our proposal to rezone the land and build 16 units would help contribute to 9% of the overall unit goal for the city's Comprehensive Plan for increasing high density residential land use. (16/184=.086) The style of home and our proposed building plans accommodate the city's people per housing units noted in the plan. Below is a graph of the city's development goals from the Comprehensive Plan for reference: Council Packet Page Number 215 of 236 J 1, Attachment 6 6 Table 4-7_ Anticipated Staging of Residential Development Net Acres Density Expected% 2020-2030 2030-2040 funitslacrol Residential Ilnits IIrits* MixedUse- Community 81 25-50 30% 212-423 302-604 MixedUse -Community 3 25-50 40% 10-21 10-21 Mixed -Use - Neighborhood 6 8-31 70% 11-43 16-62 Mixed -Use - Neighborhood HD 24 25-50 80% 287-575 383-766 MixedUse - Community 90 25-50 30% 203-406 338-677 Mixed -Use - Neighborhood 48 8-31 1 50% 97-375 1 116-450 Mixed -Use - Neighborhood 18 8-31 80% 57-222 80-311 Mixed -Use - Neighborhood 14 8-31 50% 22-86 28-108 MixedUse - Community 141 25-50 40% 492-985 844-1,688 Mixed -Use - Neighborhood 5 8-31 50% 5-19 10-27 Mixed -Use - Neighborhood 9 8-31 60% 17-64 25-96 Mixed -Use - Neighborhood 5 8-31 50% 7-26 10-37 Mixed -Use - Neighborhood 8 8-31 50% 8-32 10-38 • MixedUse- Community 24 25-50 50% 60.120 120-239 Mixed -Use - Neighborhood 75 8-31 80% 0 48-187 Rural/Low Density Residential 29 0.5-1.5 100% 15-44 15-44 Low Density Residential 109 2.6-6 100% 283-653 283-653 Medium Density Residential 15 6.1-10 100% 89-147 89-147 High Density Residential 53 10.1-25 100% 184-456 536-1,327 Overall 2,059-4,695 3,263-7,491 k Includes units added 2020-2030, Source, HKGi Density Back in 1994, the land directly east to our proposed site that was successfully rezoned for High Density Residential Use faced initial concerns from neighbors that thought that the density of housing units would be too high for the area. In this scenario, the developer was proposing townhomes rather than apartment units, which helped build neighborhood confidence in the proposal. Whilte that land was larger, and the developer ultimately built many more townhome units than our proposal, it is important to note that our proposal is in alignment with the density requirements for a 1.1 acre site, where the city allows densities ranging from 10.1 to 25 units per net acre. Similarly, we are proposing townhomes, where there would be fewer units per acre than if we proposed apartments. Apartment units generally produce fewer people per unit than townhome units, so the City allows more apartment units per acre than townhome units per acre. As an example, a developer could build 25 apartment units on the 1.1 acres, however we are proposing 4 buildings, 4 units per building, for a total of 16. Because there are fewer townhome units per acre, townhomes create less building mass and density than apartments. Council Packet Page Number 216 of 236 J 1, Attachment 6 7 As cited on page 48 of the City of Maplewood's Comprehensive Plan 2040: "Maplewood intends the High Density Residential land use for higher housing densities ranging from 10.1 to 25 units per net acre. Housing types in this category would include higher density townhome, condominium and apartment developments in stacked or attached configuration. These housing areas are often located along the freeway and major road corridors and near major shopping and employment areas. Also of importance to the location of High Density Residential is proximity to the parks and open space system, employment, goods and services, and transit." The land on 11 th Ave that this proposal seeks to rezone is an ideal location for High Density Residential land use for all the reasons the city's comprehensive plan has deemed important. The 16 units in the 1.1 acre lot are also in alignment with city guidelines. (See Appendix Q. As noted in previous rezoning proposals, transitions between distinctly different types of land uses should not create a negative economic, social or physical impact on adjoining developments. The land we are proposing to rezone and develop would differ on one side, and match the other (which is the same scenario that took place in'94 when the Maplewood Townhomes project was approved and built, where one neighboring side was zoned for residential use, the other limited business commercial.) It's also said that a change in land use should be in alignment with the city's goals to include a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background, while protecting the neighborhoods from encroachment or intrusion of land uses by incorporating buffering and separation. Our proposal will match the land use to the east, but still include an appropriate landscape buffering along the lot lines between the High Density Residential land use & limited business commercial use. (See Appendix Q. Council Packet Page Number 217 of 236 J 1, Attachment 6 8 Traffic/Proximity Below is a breakdown of the proximity of the above mentioned important spaces for considering High Density Residential Land Use to the land this proposal seeks to rezone on 11 th Ave: Distance Walk Time Drive Time By Bus Amenity Location/Destination (Miles) (Minutes) (Minutes) (Minutes) Parks & Natural Space Casey Lake Park 1.0 Mile 15 Min. 3 Min. 16 Min. Parks & Natural Space Tower Park 1.1 Mile 20 Min. 5 Min. 13 Min. Parks & Natural Space McKnight Field 0.9 Mile 18 Min. 5 Min. 9 Min. Goods & Services The Home Depot 0.3 Mile 6 Min. 3 Min. 6 Min. Maplewood Retail Goods & Services Center 0.3 Mile 5 Min. 2 Min. 5 Min. Cub - Maplewood Grocery East 0.3 Mile 3 Min. 2 Min. N/A Fairview - St. John's V Hospital Hospital 2.2 Mile 40 Min. 6 Min. 24 Min. Ramsey County Library Library - Maplewood 1.9 Mile 34 Min. 6 Min. 15 Min. Harmony Learning School Center 0.5 Mile 10 Min. 2 Min. 6 Min. Church North Haven Church 0.9 17 Min. 4 Min. 12 Min. United States Postal Service - Carrier Post Office Annex 0.7 13 Min. 3 Min. N/A One of the main goals outlined in the city's Comprehensive Plan is to "Increase development densities/intensities with quality design at appropriate locations to support an increased mix of housing options, viability of neighborhood commercial nodes, and regional transit investments" (page 57). As the proximity table above reveals, the land we wish to rezone for High Density Residential Use and develop 16 townhome units falls within a favorable/ideal location. Not only does the land offer proximity to the elements important for High Density Residential land use, it's in alignment with the city's investment in regional transit - as the bus line is not far from the site, along with shopping centers, natural spaces, and a neighboring community of townhomes. The land directly east to our proposed site for the 16 Council Packet Page Number 218 of 236 J 1, Attachment 6 9 townhome units on 11 th Ave offers precedent for successfully rezoned land to High Density Residential use that improved housing availability and increased options for Maplewood residents. Opportunity vs. Opposition Before the land to the east of our proposed site on 11th Ave was successfully rezoned for High Density Residential use in 1994, the city and residents questioned how the impact of the new land use would impact traffic, noise, crime, and the neighboring residents in single family homes concerned with their homes being within a close proximity to rental dwellings. The area has since seen robust development in both Goods & Services and High Density Residential use since the rezoning approval and building of townhome dwellings. We do not anticipate experiencing the same opposition, and offer the findings from the previous proposal that was successful in accomplishing our same goal of rezoning the land on 11th and creating housing opportunities in alignment with the city's Comprehensive Plan. The various studies put forward by the Shelter Corporation that ultimately lead to the city's decision to approve rezoning and construction of townhomes that lend themselves to our same effort are included in this proposal as precedent and can be found on (See Appendix A). As cited on page 52 of the City of Maplewood's Comprehensive Plan 2040: "While much of the future development in Maplewood will come from redevelopment there is a small amount of infill and new growth identified as well. Figure 4-3 shows all of land area that is available or likely for redevelopment, infill development, or new development in Maplewood. In planning for future growth, an estimate for when development or redevelopment might occur was made in one of three 10-year increments, through 2020, 2021 to 2030, and 2030 to 2040. This staging plan was used in the development of the Local Sewer Plan. Analysis conducted determined that the City will be capable of serving this new growth when it occurs." Given the data revealed in the Comprehensive Plan along with the proposal's site location, the vacant land on 11 th Ave has ample capacity for all utilities and SAC/WAC that will be needed for the proposed development. (See Map below from the Comprehensive Plan). Council Packet Page Number 219 of 236 J 1, Attachment 6 10 Figwe.43. Staging of Development VP ONPis' IT H£IGHT3 1 �E` LITTLE GANADA vvcc[ Nnn vosEVltLE - • —g,g�� e� d sNORTH H� � "EMIT aoAo bz �igamavice �' .aos,Pvy F - OAKDAL€ e< 5 g F� 0 Y [a cay eoenda,y s-. A,_ �•.•-• 1 � ChangeAreSs 0 Change Areas ?',I �90 Vaant Bartels wv[aaxTOH no rutw'e L.W use Rval{Loer oamlry Re=Iderelaa � Lssw AensRy Residential � � Medium Qerery Residential � High 6ensiry Residential 'b W, Mued llae NeighborHood '• l Nseed useNeighborhood High Density � [ammen-ial �MivedHseCnmmuniry J NAxgo Ass: �.n Oo oe unY � Pubkellnsti[uGmal P Employmena Hl6lamaea Hulsey �� g � giun same 9 Park RCW i vama. s yyyy I� �,•., rs�0 V � 0 1 t vI Adopted September 9, 2018 - -.- -- _- �'-' I'L--� 4.46 �► ,/ i Y Y �I *Above highlighted parcel is the proposed land for rezoning, as a High -Density residential parcel, this use of the land would be in alignment with the Urban Design Principles noted in the Comprehensive plan on page 57. Council Packet Page Number 220 of 236 J 1, Attachment 6 11 Housing Demand Dynamics in Maplewood According to the Multiple Listing Service (data pulled September 2022 from market behavior in August 2022 back through 2019), we see a strong level of buyer interest and demand for townhome properties in Maplewood. In August 2022 alone, we see roughly 7 interested buyer individuals/ groups touring every 1 available townhome listing in Maplewood. (Graph below) Paige Severson office: 651-504-MV Keller Will—WJMy Reany BOnQIIW.Wm RNorthstar MLS For your lnformailon. For your Success. Showings Per Listing Twin Cinee Ragpn �Mapinwnotl ].a cc 1 3m9 1 20M 1 T— Cities Region a Manlexoad: Townhouse,1,- 1. 2,Wg sr, X v m •of ectirey. �vle'u M1om 9eptemb®19,'dV12. All deLM1om NorthatsMLS, oak dxmW mfshk but nulguuanbad, InkSpaks92g]2 SM1owipTma. While the buyer demand for affordable housing that accommodates the 2.5 people per housing units highlighted in the findings within the City of Maplewood's Comprehensive Plan, the supply of inventory has remained low (See graphs Homes for Sale & Months Supply of Inventory) . Our proposal seeks to create 16 opportunities for quality, affordable housing that accommodates 2.5 people per housing units. Council Packet Page Number 221 of 236 J 1, Attachment 6 12 Paige Severson Keller Williams InteIpLy Realty Months Supply of Homes for Sale 2 _.t 22 18 1. is 1.4 11 Otfice: 651-504-2327 p aige.severson Ca kw.com Twin Gilles Region — Maplewood orthFor your informatstarFor�MLS 1.0 1-2019 1-2020 1-2021 1-2022 Twin Cities Region & Maplewood: Townhouse, 1,501 to 2,000 sq I Each data point is 12 dri of add ily. Data ie from September 19, 2022. All data from NndhstnrMLS_ Data deemed reliable but not guaranteed.. InlaSparks® 2022 St—ioU ima. *5-6 Months Supply of Homes for Sale/Inventory indicates a balanced market, where the supply of homes available is aligned with the buyer demand looking to purchase. As you can see, the supply of 1501-2000 sq ft townhomes in the City of Maplewood has remained under 3 months supply of inventory for over 3 years. Our proposal seeks to increase the amount of inventory of this style of home available to purchase to align with buyer demand. 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E p .. a o U/ CL _ U> W I L I le) > 04 W L M M All LL cs\-K6- ----Lb fiS---- �F� 1 - W aw o > IP`x \\ �wwo MOL £a ISBN'-� nl �-'LIg \a Off¢? �E z9�a f^ > z r x O w U � I�iiillll l� V Z � LL m Hfo3 ! 1 1„ IF--��--ii ¢ p W Z o E, o O f ryW O UI i1 Ir t z Council Packet Page Number 223 of 236 J],Attachment 7 « B4/{I 1§Nm�»w2���\ \(\ \ kGNND Council Packet Page Number 22 of236 J 1, Attachment 7 1N3WF9VNVW-lINI{O&i o m o E a kC 3NND o� w � 189 ro $ m LU m — — — Z ^• rc � g 6S"LL£ 3 „Z£,IIZ 00 S \( `'tj}� C1N3W3SV3 Ol LI'£L£) .__—_—_—_—_ _ _—_—_—_—_T_—_ —.—_ a o al ul� LL� LL� I I w I� L 77 LLLLLF I � L_ _—_—_—_ _ .—_ _ _ U—D-_— i_j, —_—_ - _—J 1N3WBS CV3 Ol 8S-LGZ) r N ,G-LL£ M „Z6,SZ 00 N a e m IJl -• 'sue v �N 2 0 z IIII � it IIIII Z j n z � a cn IIIIIIIIIII 3: ? s 4 58 his 9$ep �� 9 c 1 td aa a 5 �26 �A aw �bb E � �a 2 1 M e ®s lea x£�§e so R ^' g�"y Ywb�a 8 Council Packet Page Number 225 of 236 d],Attachment 7 zx\ _ 1§NmVVNVW-1 ] � kGNND ( t d Council Packet Page Number 226 2236 J 1, Attachment 7 � " poomaldeW isrj aruanV 4jll � , I u 'a �V U _ 1N3WElVVNVW -uI ONd o W o N E a kC 3NND z LL- !X O O Q z 0 U w to Council Packet Page Number 227 of 236 J 1, Attachment 7 � " poomaldeW isrj aruanV U _ 1NElWElVVNVW -uI o&i E a kC 3NND 3 Council Packet Page Number 228 of 236 J 1, Attachment 7 � " poomaldeW isrj aruanV 4jll � , I u 'a U _ 1N3WElVVNVW .ub3C{ONd o W o a kC 3NND 3 z 0 i= 4 } LU LU 4 w V Council Packet Page Number 229 of 236 J 1, Attachment 7 � " poomaldeW isrj aruanV 4jll � , <t �� U _ 1N3WElVVNb'W .0ci o W o cal a kC 3NND z O i= 4 LU LU LU 0 0 VA z O i= LU LU LU 0 LL- w Council Packet Page Number 230 of 236 J 1, Attachment 7 � " poomaldeW isrj aruanV 4jll � , I u 'a U _ 1N3W3VbNbW 11b3d0Nd o m o vri E a kC 3NND �` 3 Council Packet Page Number 231 of 236 J 1, Attachment 8 Engineering Plan Review PROJECT: 111" Avenue Townhomes PROJECT NO: 22-31 COMMENTS BY: Jon Jarosch, P.E. — Assistant City Engineer DATE: 11-2-2022 PLAN SET: Site plan dated September 14, 2022 REPORTS: None The applicant is seeking a rezoning and comprehensive plan amendment to construct a 16-unit townhome development on a vacant lot on 111" Avenue. The applicant is requesting a review of the proposed concept. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents and calculations for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1) The amount of disturbance on this site is greater than '/2 acre. As such, the project is required to meet the City's stormwater quality, rate control, and other stormwater management requirements. 2) A stormwater management plan shall be submitted, including hydraulic calculations, to depict how the project is meeting the City and Watershed District's stormwater management standards. 3) The project shall be submitted to the Ramsey -Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 4) A joint storm water maintenance agreement shall be prepared and signed by the owner for stormwater best management practices utilized to meet the stormwater management standards. The Owner shall submit a signed copy of the joint storm -water maintenance agreement with the RWMWD to the City. Grading and Erosion Control 5) A grading and erosion control plan shall be submitted for review. Council Packet Page Number 232 of 236 J 1, Attachment 8 6) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 7) It does not appear that a water service is stubbed into this property. The applicant shall work with the City and Saint Paul regional Water Services on connecting to the water system while minimizing impacts to the newly reconstructed 111h Avenue. All requirements of SPRWS shall be met. 8) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required. 9) All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. Other 10) 111h Avenue was reconstructed in 2022. The applicant shall design the site entrance to minimize impacts to the newly reconstructed street. If intrusions into the street pavement are necessary for the entrance or site utilities, the right-of-way area shall be restored per the City's right-of-way ordinance. It should be noted that restoration of the street may be significant due to it being recently reconstructed. 11) The drive aisle within the development shall be a minimum of 24-feet in width. 12) There is a discrepancy in where the street easement lies between the survey provided with this proposal and the original survey submitted in 1975 during previous development along 11th Avenue. This discrepancy shall be reviewed and any corrections made prior to issuance of permits. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project should the project move forward. The applicant should verify the need for other City permits with the Building Department. 13) Right-of-way permit 14) Grading and erosion control permit 15) Storm Sewer Permit 16) Sanitary Sewer Permit - END COMMENTS - Council Packet Page Number 233 of 236 J 1, Attachment 9 MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, November 15, 2022 City Hall, Council Chambers 1830 County Road B East A. CALL TO ORDER A meeting of the Commission was held and called to order at 7:08 p.m. by Chairperson Arbuckle B. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Vice Chairperson Present John Eads, Commissioner Present Allan Ige, Commissioner Present Sheryl Sukolsky, Commissioner Absent Lue Yang, Commissioner Present Staff Present: Elizabeth Hammond, Planner Jon Jarosch, City Engineer C. APPROVAL OF AGENDA Commissioner Desai moved to approve the agenda as presented. Seconded by Commissioner Yang Ayes — All The motion passed. D. APPROVAL OF MINUTES 1. October 18, 2022 Planning Commission Meeting Minutes Commissioner Ige moved to approve the October 18, 2022 Planning Commission Meeting Minutes as submitted. Seconded by Commissioner Desai Ayes — All The motion passed. E. PUBLIC HEARING 1. Residential Apartment Project, 3090 Southlawn Drive a. Preliminary Plat b. Wetland Buffer Variance Elizabeth Hammond, Planner, presented the Residential Apartment Project, 3090 Southlawn Drive, Preliminary Plat and Wetland Buffer Variance Resolution and answered questions from the Commission. Jon Jarosch, City Engineer, addressed the Commission and answered questions. Council Packet Page Number 234 of 236 J 1, Attachment 9 Patrick Brama and Shari Ahrens, both from Enclave Development, addressed the commission and answered questions. Chairperson Arbuckle opened the public hearing. There were no speakers present for this item Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to approve a resolution for a preliminary plat and a resolution for a 50-foot wetland buffer variance. Seconded by Commissioner Dahm Ayes — All The motion passed. This item will go to the city council on December 12, 2022 2. Town home Development, Vacant Landon 11tnAvenue a. Comprehensive Plan Amendment Resolution b. Zoning Map Amendment Ordinance Elizabeth Hammond, Planner, presented the Townhome Development, Vacant Land on 11th Avenue, Comprehensive Plan Amendment Resolution and Zoning Map Amendment Ordinance and answered questions from the Commission. Rashad Kennedy, Kennedy Property Development, addressed the commission and answered questions. Chairperson Arbuckle opened the public hearing. There were no speakers present for this item. Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to approve a comprehensive plan amendment resolution changing the future land use designation of the vacant land on 11th Avenue from commercial to residential and a zoning map amendment ordinance to rezone vacant land on 11t" Avenue from limited business commercial to high -density residential. Seconded by Commissioner Yang Ayes — All The motion passed. This item will go to the city council on November 28, 2022 F. NEW BUSINESS 1. Zoning Code — R3, Multiple Dwelling and Parking Requirements Discussion Rita Trapp from HKGi presented the Zoning Code — R3, Multiple Dwelling and Parking Requirements Discussion and answered questions from the Commission. This item is for informational purposes only; no action is required. Council Packet Page Number 235 of 236 J 1, Attachment 9 G. UNFINISHED BUSINESS ►�= H. COMMISSION PRESENTATIONS ►R:7T I. STAFF PRESENTATIONS ►R:7T J. VISITOR PRESENTATIONS K. ADJOURNMENT Chairperson Arbuckle moved to adjourned the meeting at 9:17 p.m. Seconded by Commissioner Ige Ayes — All The motion passed. Council Packet Page Number 236 of 236