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HomeMy WebLinkAbout2022-09-12 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 12, 2022 City Hall, Council Chambers Meeting No. 19-22 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Abrams. Mayor Abrams shared Louis Varland, the new MLB Twins pitcher, was raised and still resides in Maplewood. Kim & Wade Varland, Louis’s parents, are long time Maplewood residents. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Your yard in the fall Councilmember Knutson moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. August 22, 2022 City Council Meeting Minutes Councilmember Juenemann moved to approve the August 22, 2022 City Council Meeting Minutes as submitted. Seconded by Councilmember Knutson Ayes – All The motion passed. 2. August 29, 2022 City Council Special Meeting Minutes Councilmember Juenemann moved to approve the August 29, 2022 City Council Special Meeting Minutes as submitted. September 12, 2022 City Council Meeting Minutes 1 Seconded by Councilmember Knutson Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Your yard in the fall Councilmember Juenemann asked residents to please not rake and blow leaves into the streets. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G8 was highlighted. Councilmember Cave moved to approve agenda items G1-G8. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,037,394.06 Checks # 109446 thru # 109486 dated 08/23/22 $ 1,303,418.12 Checks # 109487 thru # 109522 dated 08/30/22 $ 30,377.13 Checks # 109523 thru # 109620 dated 08/31/22 $ 136,952.60 Checks # 109621 thru # 109634 dated 09/06/22 September 12, 2022 City Council Meeting Minutes 2 $ 1,728,061.35 Disbursements via debits to checking account dated 08/15/22 thru 09/04/22 $ 4,236,203.26 Total Accounts Payable PAYROLL $ 616,273.83 Payroll Checks and Direct Deposits dated 08/19/22 $ 622,689.67 Payroll Checks and Direct Deposits dated 09/02/22 $ 1,238,963.50 Total Payroll $ 5,475,166.76 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Maplewood Historical Society Annual Appropriation Councilmember Cave moved to approve the annual appropriation of $5,000 to the Maplewood Area Historical Society. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Transfers and Budget Adjustments Councilmember Cave moved to approve the transfers and budget adjustments dated September 12, 2022, and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Massage Center License for SSM MN, LLC d/b/a Spring Spa, 1700 Rice St N. Councilmember Cave moved to approve the Massage Center license for SSM MN, LLC dba Spring Spa, 1700 Rice St N. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Resolution Appointing Election Judges and Establishing a Ballot Board for the 2022 State General Election September 12, 2022 City Council Meeting Minutes 3 Councilmember Cave moved to approve the resolution listing election judges and establishing a ballot board for the 2022 State General Election to be held on November 8, 2022. Resolution 22-09-2117 2022 STATE GENERAL ELECTION APPOINTING ELECTION JUDGES AND ESTABLISHING A BALLOT BOARD WHEREAS, MN State Statute 204B.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, it is required by MN Statutes 203B.121, Subd. 1 to establish a Ballot Board; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and NOW, THEREFORE, IT BE RESOLVED, by the City Council of Maplewood, Minnesota, a Ballot Board is hereby established that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve on the Ballot Board and in the 2022 State General Election to be held on Tuesday, November 8, 2022 from the following list. Acosta, Mark Brockway, Tom Dahm, Frederick Allen, Janice Brudzinski, Margaret Danielson, Megan Alswager, Kim Campbell, Thomas Dawson, Betty Anderson, Theodore Carey, Thomas DeMoe, Jason Anderson, Warren Carlin, Mary Chris Dettie, Beth Baas, Rob Carson, Larry Dey, Peter Babin, Paul Cathcart, Cecelia Dezelar, Phil Bane, Rosanne Catherine, Mary Dickerson, Charlene Baron, Jodi Chamblee, Denise Dickson, Helen Jean Barrett, William Chartrand, Nathaniel Dippon, Darrell Bartyza, Jill Cincotta, Mary Dittli, Albin Battle, Wilma Claseman, Anne Dobihal, Catherine Bedor, David Clauson, Mike Doherty, Michelle Beggs, Regan Clauson, Mary Jo Drommerhausen, Laurén Bergk, Kris Cleland, Ann DuChemin, Justin Bjornstad, Myron Coleman, Roxanne DuFresne, Sandra Borscheid, Stephanie Commers, Cheryl Dunshee, Gloria Brady, Phil Cook, Kendall Eads, John Brandon, Ginny Curtis, Michelle Eager, Brian Brandon, Richard Dahl Rygg, Crystal Eager, Luann September 12, 2022 City Council Meeting Minutes 4 Ebeling, Kim Huth, Raymond Mader, Ronald Ek, John Jacobs, Sandra Madson, Gail Ek, Susan Jacobson, Chris Mahre, Jeri Elling Schultz, Danna Jacobson, Christine Markovich, Jill Evans, Brady Jader, Anita Martinson, Christine Evans, Joan Jahn, David Martinson, Patricia Fellman, Gail Jensen, Kathleen Martinson, Steve Fosse, Richard Johannessen, Judith Mastro, Christina Franey, Judith Johnston, Howard Mattews, Demetrius Frans, Janine Jones, Anabella Mattinson, Steven Franzen, Nick Jones, Anabella Mccabe, Bonnie Freimuth, Kathryn Jones, Gwendolyn Mccabe, David Fritsche, Dean Karalus, Sharon McCann, John Fritsche, Gordy Kipka, Judy McCanna, Janet Fuller, Mary Katherine Kloeber, Stephanie McCarthy, Michael Funk, Barbara Knutson, Corinne McGee, Erin Garrett-Friendt, Patricia Knutson, Jason Mcnaughton, Cathie Geiser, Rachel Knutson, Lois Meister-Westermann, Jean Goeppinger, Linda Koch, Rachel Merkle, Curtis Golaski, Diane Koegel, Pete Merritt, Lance Graf, Amy Koopmeiners, Michael Mertens, Sam Graf, Ron Koopmeiners, Heidi Meyer, JoAnne Grant, Marilyn Korinek, Rick Michaelson, Dorcas Grefe, David Koskinen, Carol Minder, Alex Grendzinski, Alvin Kraemer, Dennis Moen, Phyllis Grote, Del Krebsbach, John Nadeau, Jill Guindon-Hjermstad, Kronschnobel, Robert Nelson, Karla Stephanie Kurkowski, Cynthia Nelson, Karla Gunard, Daniel Kurysh, Bette Nelson, Steven Haag, Phyllis Kwapick, Jackie Nentwig, Caroline Hahn Ohs, Sandra Labarre, Tom Nichols, Miranda Hansford, Lisa Ladd, Joshua Norberg, Ann Harder, Mary Landers, Patricia Nordby, James Harris, Mark Larsen, Courtney Nordin, Erika Hashim, Tahir Larson, Mark O'brien, D. William (Bill) Hayden, Dennis Larson, Rose Olson, Anita Heille, Lisa Larson, Steven Olson, Linda Heininger, Jean Layer, Thomas O'Neil, Amy Hensley, WM Leech, Jeff Packer, Roger Hensley, William Lehrke, Dustin Paklonsky, Mary Herber, Gregory Lentsch, Louis Parent, Dian Hermann, Gina Leo, Bob Parenteau, Cynthia Hess, Harland Leo, Mary Ann Rulli Parnell, John Hill, Elaine Leonard, Claudette Parnell, Susan Hinnenkamp, Gary Lewis, Kenneth Pasquarella, Cheryl Hodges, Pamela Lewis, Neal Pearson, Gina Hoffmann, Deb Lindsey, Nancy Peck, Dennis Horn, Gary Lopez Letona, Oscar Perez, Laurie Hulet, Jeanette Lor, Linda Perry, Marilyn Huneke, Daniel Lucas, Lydia Philbrook-Bougie, Huth, Patricia Lynch, Virginia Claudette September 12, 2022 City Council Meeting Minutes 5 Phillips, Matthew Schmidt, William Thole, Lynn Pinc, Roberta Schmitz, Duane Tschida, Micki Plathe, David Schnapp, Kurt Turner, Gloria Porter, Leon Schreier, Brigid Unklesbay, Jeanine Potter, Nina Schreier, Margaret Urbanski, Carolyn Prahl, Leslie Schreier, Rita Urbanski, Holly Putz, Shelly Schwartz, Richard Vang, David Putz, Steve Selby, Patricia Verbeek, Steven Quanbeck, Sonja Shindler, Tim Virnala, Ronald Rainer, Rita Simms, Vicki Vogel, Brittany Reinemann, Sharon Skaar, Delaney Vogel, Lori Renner, Mary Ann Skaar, Susan Walker, Margaret Rinehart, Jane Slind, Tyler Walker, Melissa Roberts, LuAnn Smith, Margaret Walsh, Alison Roberts, Alan Smith, Russell Wendt, Mary Rodriguez, Vincent Spande, Kayla Westcott, Theresa Rogers, Peter Spangenberg, Albert Wiens, Andrew Rossbach, Teresa Sprague, Florence Williamson, Patricia Rowley, Cynthia Stadler, Kristine Willie, Paula Rozmarynowski, Bob Stafki, Tim Willson, Sharon Russell, Kathy Steenberg, Judith Willson, Stephen Samac, Deborah Stemper, James Xiong, Yang Sawdbeck, David Storm, Heidi Yang, Jake Sawdlyte, Elaine Strandness, (Mary) Lennea Yang, Summai Scandale, Toni Stroth Dahm, Dianne Yorkovich, Cindy Schaefer, Maryann Suby, Dorothy Zajack, Amy Schaefer, Thomas Tembreull, Gary Zollinger, Paul Schluender, Cynthia Thigpen, Jeralean Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Local Lawful Gambling Permit for The Homestead at Maplewood, 1890 Sherren Avenue E Councilmember Cave moved to approve the Local Lawful Gambling permit for The Homestead at Maplewood for their event on October 8, 2022. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Accela Software Subscription Renewal Councilmember Cave moved to approve the renewal and payment of the 5-year Accela software subscription. Seconded by Councilmember Juenemann Ayes – All The motion passed. September 12, 2022 City Council Meeting Minutes 6 8. Resolution Directing Modification of Existing Construction Contract, Approve Processing Allowances for North Fire Station Construction Project Councilmember Cave moved to approve the resolution directing modification of the existing construction contract, approve processing allowances for North Fire Station Construction Project. Resolution 22-09-2118 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, APPROVE PROCESSING ALLOWANCES FOR NORTH FIRE STATION CONSTRUCTION PROJECT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by processing allowances for the North Fire Station Construction Project. The revised contract amount for Work Scope 05-B, KMH Erectors Inc. is $169,237 The revised contract amount for Work Scope 31-A, Park Construction Company is $509,970.50 The revised contract amount for Work Scope 08-L Right Way Caulking Inc. is $24,230 The revised contract amount for Work Scope 21-A Summit Fire Protection Company. is $69,044.75 The revised contract amount for Work Scope 09-C Twin City Acoustics Inc. is $51,968.60 The revised contract amount for Work Scope 08-A Twin City Hardware Company is $125,710 The revised contract amount for Work Scope 08-H WL Hall Company is $19,488 The revised contract amount for Work Scope 32-B Ebert Construction is $204,785.77 Seconded by Councilmember Juenemann Ayes – All September 12, 2022 City Council Meeting Minutes 7 The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. McMenemy Street Improvements, City Project 21-02 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Sharon Tarble – 1975 McMenemy Street Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the Resolution Adopting Assessment Roll for the McMenemy Street Improvements, City Project 21-02. Resolution 22-09-2119 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 22, 2022, calling for a Public Hearing, the assessment roll for the McMenemy Street Improvements, City Project 21-02 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 172922330010 – Pharanear Thin, 1716 McMenemy Street. It is currently proposed that 1716 McMenemy Street be assessed for one residential unit for a total assessment amount of $6,600. The property owner is objecting to the assessment and requesting a cancellation of their proposed assessment because they feel the work begin done as a part of the project will reduce their property value. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. September 12, 2022 City Council Meeting Minutes 8 2. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the McMenemy Street Improvements, City Project 21-02: a. Parcel 172922330010 – Pharanear Thin, 1716 McMenemy Street. It is currently proposed that 1716 McMenemy Street be assessed for one residential unit for a total assessment amount of $6,600. The property owner is objecting to the assessment and requesting a cancellation of their proposed assessment because they feel the work begin done as a part of the project will reduce their property value. Staff recommendation is to deny a cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. 3. The assessment roll for the McMenemy Street Improvements as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2023 and shall bear interest at the rate of 5.27 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2022, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2022, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2022, but no later than November 16, 2022, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 2. Cope Avenue Improvements, City Project 21-06 a. Assessment Hearing, 7:00 p.m. September 12, 2022 City Council Meeting Minutes 9 b. Resolution Adopting Assessment Roll Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Tim Sauro – 1357 Cope Avenue E Charlene Elmquist – 1701 Cope Avenue E Linda White – 1640 Cope Avenue E Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the Resolution Adopting Assessment Roll for the Cope Avenue Improvements, City Project 21-06. Resolution 22-09-2120 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 22, 2022, calling for a Public Hearing, the assessment roll for the Cope Avenue Improvements, City Project 21-06 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 102922320014 – Timothy Sauro, 1357 Cope Avenue LLC, 1357 Cope Avenue. It is currently proposed that 1357 Cope Avenue be assessed for a total assessment amount of $22,977.00. The property owners are objecting to the assessment and requesting a revision of their proposed assessment because they feel they feel they should be credited for a sidewalk they installed along Cope Avenue when the property was developed in 2011. b. Parcel 102922410016 – St. Paul Sheet Metal Workers, 1681 Cope Avenue. It is currently proposed that 1681 Cope Avenue be assessed for a total assessment amount of $12,489.00. The property owners are objecting to the assessment and requesting a revision of their proposed assessment because want a detailed explanation of how the assessment was calculated. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Cope Avenue Improvements, City September 12, 2022 City Council Meeting Minutes 10 Project 21-06: a. Parcel 102922320014 – Timothy Sauro, 1357 Cope Avenue LLC, 1357 Cope Avenue. It is currently proposed that 1357 Cope Avenue be assessed for a total assessment amount of $22,977.00. The property owners are objecting to the assessment and requesting a revision of their proposed assessment because they feel they feel they should be credited for a sidewalk they installed along Cope Avenue when the property was developed in 2011. Staff recommendation is to deny a revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. b. Parcel 102922410016 – St. Paul Sheet Metal Workers, 1681 Cope Avenue. It is currently proposed that 1681 Cope Avenue be assessed for a total assessment amount of $12,489.00. The property owners are objecting to the assessment and requesting a revision of their proposed assessment because want a detailed explanation of how the assessment was calculated. Staff recommendation is to deny a revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. 3. The assessment roll for the Cope Avenue Improvements as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2023 and shall bear interest at the rate of 5.27 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2022, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2022, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2022, but no later than November 16, 2022, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such September 12, 2022 City Council Meeting Minutes 11 assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Knutson Ayes – All The motion passed. 3. Gervais Area Pavement Rehabilitation, City Project 21-07 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation Mayor Abrams opened the public hearing. The following people spoke: Solomon Thao – 1572 Gervais Avenue Robert Bayer – 2425 White Bear Avenue Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the Resolution Adopting Assessment Roll for the Gervais Area Pavement Rehabilitation, City Project 21-07. Resolution 22-09-2121 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 22, 2022, calling for a Public Hearing, the assessment roll for the Gervais Area Pavement Rehabilitation, City Project 21-07 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 102922240057 – Brenda and John Opheim, 1485 Gervais Avenue. It is currently proposed that 1485 Gervais Avenue be assessed for one residential unit for a total assessment amount of $3,450. The property owners are objecting to the assessment and requesting a cancellation of their proposed assessment because they feel the work begin done as a part of the project is normal street maintenance and noted that the property was assessed when a sidewalk was extended and curb replaced as part of the Highway 36/English Street project. They feel the property will not receive any benefits from the improvements. b. Parcel 112922230007 – Gervais Senior Living LLC, 1807 Gervais Court East. It is currently proposed that 1807 Gervais Court East be assessed for $58,700.00.The property owner is objecting to the assessment. The owner notes that the property should only be assessed for improvements on Gervais Court, the notice of assessment hearing failed to state how the dollar amount was determined, the notice failed to state how the interest rate was determined, the notice failed to state whether their property was commercial or residential, they feel the assessment September 12, 2022 City Council Meeting Minutes 12 shouldn’t happen before the completion of the improvements, and they feel 48 days is too little time to determine whether or not they can make a full or partial payment during the interest-free timeframe. c. Parcel 112922230010 – Redeeming Love Church, 2425 White Bear Avenue. It is currently proposed that 2425 White Bear Avenue be assessed for $81,606.30.The property owner is objecting to the assessment. The owner notes that the property should only be assessed for the first 60 linear feet of their property along Gervais Court, as they don’t use their frontage on Gervais Court beyond their entrance drive. They are requesting a revision of assessment. d. Parcel 102922420005 – Mee Moua, 1572 Gervais Avenue. It is currently proposed that 1572 Gervais Avenue be assessed for one residential unit for a total assessment of $3,450.The property owner is requesting a revision of assessment as it is a public roadway and the assessment creates a financial hardship. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Gervais Area Pavement Rehabilitation, City Project 21-07: a. Parcel 102922240057 – Brenda and John Opheim, 1485 Gervais Avenue. It is currently proposed that 1485 Gervais Avenue be assessed for one residential unit for a total assessment amount of $3,450. The property owners are objecting to the assessment and requesting a cancellation of their proposed assessment because they feel the work begin done as a part of the project is normal street maintenance and noted that the property was assessed when a sidewalk was extended and curb replaced as part of the Highway 36/English Street project. They feel the property will not receive any benefits from the improvements. Staff determined that the property was not assessed for the sidewalk and utility improvement project in 2012. Staff recommendation is to deny a cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. b. Parcel 112922230007 – Gervais Senior Living LLC, 1807 Gervais Court East. It is currently proposed that 1807 Gervais Court East be assessed for $58,700.00.The property owner is objecting to the assessment. The owner notes that the property should only be assessed for improvements on Gervais Court, the notice of assessment hearing failed to state how the dollar amount was determined, the notice failed to state how the interest rate was determined, the notice failed to state whether their property was commercial or residential, September 12, 2022 City Council Meeting Minutes 13 they feel the assessment shouldn’t happen before the completion of the improvements, and they feel 48 days is too little time to determine whether or not they can make a full or partial payment during the interest-free timeframe. Staff recommendation is to deny a cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. c. Parcel 112922230010 – Redeeming Love Church, 2425 White Bear Avenue. It is currently proposed that 2425 White Bear Avenue be assessed for $81,606.30.The property owner is objecting to the assessment. The owner notes that the property should only be assessed for the first 60 linear feet of their property along Gervais Court, as they don’t use their frontage on Gervais Court beyond their entrance drive. They are requesting a revision of assessment. Staff recommendation is to deny a revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. d. Parcel 102922420005 – Mee Moua, 1572 Gervais Avenue. It is currently proposed that 1572 Gervais Avenue be assessed for one residential unit for a total assessment of $3,450.The property owner is requesting a revision of assessment as it is a public roadway and the assessment creates a financial hardship. Staff recommendation is to deny a revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff further recommends approval of a deferral upon completion of corresponding paperwork. 3. The assessment roll for the Gervais Area Pavement Rehabilitation as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2023 and shall bear interest at the rate of 5.27 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2022, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2022, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be September 12, 2022 City Council Meeting Minutes 14 made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2022, but no later than November 16, 2022, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Knutson Ayes – All The motion passed. otion passed I. UNFINISHED BUSINESS 1. Resolution Adopting the 2023 Preliminary Property Tax Levy and Setting the 2023 Budget Public Hearing Date and Time Finance Director Paulseth gave the presentation. Councilmember Knutson moved to approve the resolution setting a preliminary tax levy for taxes payable in 2023 of $25,963,885, and setting the 2023 budget hearing for December 12, 2022 at 7:00 PM. Resolution 22-09-2122 RESOLUTION ADOPTING THE 2023 PRELIMINARY PROPERTY TAX LEVY AND SETTING THE 2023 BUDGET PUBLIC HEARING DATE AND TIME WHEREAS, State law requires that the City Council adopt a proposed property tax levy for taxes payable in 2023 by September 30, 2022; and WHEREAS, the City Council has reviewed the proposed 2023 Budget and has determined the amount of the proposed tax levy payable in 2023, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1. The proposed tax levy for taxes payable in 2023, in the amount of $25,963,885 is hereby adopted and shall be certified to the Ramsey County Auditor as follows: General Fund $19,759,738 Debt Service Funds $ 4,892,661 EDA Fund $ 150,000 Capital Improvement Fund $ 220,000 Public Safety Equipment Fund $ 425,000 Building and Facilities Fund $ 300,000 Community Center Fund $ 216,486 Total Levy $25,963,885 2. Debt levies have been reduced by other revenue sources as follows: September 12, 2022 City Council Meeting Minutes 15 Levy year 2022ADDITIONS ORCERTIFIED ORIGINALDATEPAYABLE 2023REDUCTIONS BYDEBT BOND ISSUES PRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY ======================================================================================== GO 2012A5,780,0001-Jul-120.000.000.00 GO 2013A refunding6,180,0001-Jun-130.000.000.00 GO 2013B refunding3,700,00018-Dec-13215,118.750.25215,119.00 GO 2014A 7,745,0001-Aug-140.000.000.00 GO Imp 2015A refunding3,790,0001-Jan-15343,323.750.25343,324.00 GO 2015B 1,215,0008-Jul-15122,850.00-71,820.0051,030.00 GO 2015C refunding7,990,0008-Jul-15426,531.25-0.25426,531.00 GO 2016A 3,765,0008-Sep-16165,823.34-0.34165,823.00 GO 2016B refunding5,775,0008-Sep-16255,567.50-203,176.5052,391.00 GO Imp Refunding 2017B3,145,00011-May-17191,141.97-49,999.97141,142.00 GO 2017A3,850,00011-May-1798,676.40169,999.60268,676.00 GO 2018A6,940,00014-Jun-18291,886.04170,999.96462,886.00 GO 2019A4,475,00018-Jul-191,567,844.07-1,316,324.07251,520.00 GO 2020A5,480,0004-Nov-20409,787.13-193,104.13216,683.00 GO 2020B6,200,0001-Jul-20343,852.940.06343,853.00 GO CAPT IMPR 2021A9,500,00025-Jan-21608,068.13-0.13608,068.00 GO Refunding Series 2021B8,090,00018-Nov-211,145,602.50-68,000.501,077,602.00 GO Improvement, Series 2022A2,925,00023-May-22268,012.500.50268,013.00 --------------------------------------------------------------------- $6,454,086.27-$1,561,425.27$4,892,661.00 ======================================== 3. The date for the public hearing and consideration of the final 2022 levy and budget shall be Monday, December 12, 2022 at 7:00 pm in the Maplewood City Council Chambers Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:40 p.m. Andrea Sindt, City Clerk September 12, 2022 City Council Meeting Minutes 16