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Home My WebLink About2022-07-25 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 25, 2022 City Hall, Council Chambers Meeting No. 16-22 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams Mayor Abrams shared the success of the North Fire Station open house and thanked Public Safety Director Bierdeman and Fire and EMS Chief Mondor. Mayor Abrams invited Chief Mondor to say a few words about the facility. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: National Night Out Upcoming Meeting with St Paul College on Scattered Sites Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. July 11, 2022 City Council Meeting Minutes Councilmember Cave moved to approve the July 11, 2022 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations July 25, 2022 City Council Meeting Minutes 1 a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations National Night Out Councilmember Juenemann reminded residents that National Night Out will be Tuesday, August 2, 2022 and invited everyone to attend a party. Upcoming Meeting with St Paul College on Scattered Sites Mayor Abrams updated council regarding St Paul College’s interest in partnering with City of Maplewood in rehabbing and housing projects in Maplewood. Mayor Abrams shared there is an upcoming meeting with EDA and St Paul College regarding the topic. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4, G5, G6, & G7 were highlighted. Councilmember Cave moved to approve agenda items G1-G7. Seconded by Councilmember Juenemann Mayor Abrams moved a friendly amendment to withdraw agenda item G6 to be voted on separately. Seconded by Councilmember Cave Councilmember Cave moved to approve agenda items G1-G5 and G7. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,365,882.67 Checks # 109202 thru # 109251 dated 07/12/22 July 25, 2022 City Council Meeting Minutes 2 $ 1,168,648.55 Checks # 109252 thru # 109288 dated 07/19/22 $ 1,049,452.99 Disbursements via debits to checking account dated 07/04/22 thru 07/17/22 $ 3,583,984.21 Total Accounts Payable PAYROLL $ 606,365.14 Payroll Checks and Direct Deposits dated 07/08/22 $ 606,365.14 Total Payroll $ 4,190,349.35 GRAND TOTAL Seconded by Councilmember Ayes – All The motion passed. 2. Financial Report for the Month Ended June 30, 2022 No Action Required. 3. Call for Special Meeting to Canvass 2022 Primary Election Results Councilmember Cave moved to call a special meeting of the city council for Friday, August 12, 2022 at 4:00 p.m. in the council chambers for the purpose of canvassing the August 9, 2022 Primary Election results. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Resolution to Accept Donations for the Youth Scholarship Fund Councilmember Cave moved to approve the resolution accepting two donations in the total amount of $104.21 from Raising Cane’s and Mik Mart Ice Cream and to authorize the Finance Director to increase the Youth Scholarship Fund budget by that amount: $104.21. Resolution 22-07-2104 ACCEPTANCE OF DONATIONS WHEREAS the City of Maplewood and the Parks and Natural Resources Department has received donations of $104.21 in support of the department; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Natural Resources Department to accept these donations. Seconded by Councilmember Juenemann Ayes – All July 25, 2022 City Council Meeting Minutes 3 The motion passed. 5. Resolution to Accept a Donation from Craig Mickelson for a Memorial Tree Councilmember Cave moved to approve the resolution accepting a donation in the amount of $295.00 from Mr. Mickelson, for a memorial tree to be planted at Maplewood Heights Park. Resolution 22-07-2105 RESOLUTION TO ACCEPT A DONATION FROM CRAIG MICKELSON FOR A MEMORIAL TREE WHEREAS the City of Maplewood and the Parks and Natural Resources Department has received a donation of $295.00 for a memorial tree planting from Craig Mickelson; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Natural Resources Department to accept this donation. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Conditional Use Permit Review, White Bear Meadery, 1320 County Road D Circle East Community Development Director Thomson gave the staff report. City Attorney Batty gave additional information. Mayor Abrams moved to approve the CUP for White Bear Meadery and review again in 60 days. Seconded by Councilmember Knutson Ayes – All The motion passed. 7. Resolution Directing Modification of Existing Construction Contract, Change Order No. 49 and No. 50, North Fire Station Construction Project Councilmember Cave moved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 49 and Change Order No. 50, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 49 and Change Order No. 50. Resolution 22-07-2106 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 49 AND CHANGE ORDER NO. 50 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. July 25, 2022 City Council Meeting Minutes 4 WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 49 and Change Order No. 50. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 49 which will increase the project amount by $1,732. The revised contract amount for Work Scope 09-A, Mulcahy Nickolaus, LLC is $339,911.50. 2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 50 which will increase the project amount by $4,029. The revised contract amount for Work Scope 22-A, Northern Air Corporation is $479,695. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None otion passed I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Hearing – Repeat Nuisance Service Call Appeal, Emma Norton Services, 2161 Van Dyke St N Lieutenant Dugas gave the staff report and presentation. Laura Pittner, Emma Norton Services Board Member, addressed council and presented their position of the appeal. Tonya Brownlow, Executive Director of Emma’s Place, provided additional information and answered questions of council. City Attorney Batty gave additional information. Mayor Abrams moved to direct staff to prepare a resolution with findings of fact and conclusions consistent with the staff report and other evidence for adoption at the city council meeting of August 8, 2022. Seconded by Councilmember Knutson Ayes – All July 25, 2022 City Council Meeting Minutes 5 The motion passed. 2. Resolution Supporting a Minnesota Department of Employment and Economic Development Demolition Loan Application Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve the resolution supporting a Minnesota Department of Employment and Economic Development Demolition Loan Application. Resolution 22-07-2107 RESOLUTION SUPPORTING A MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT DEMOLITION LOAN APPLICATION BE IT RESOLVED that the City of Maplewood act as the legal sponsor for project(s) contained in the Demolition Loan Program to be submitted on the 1st of August, 2022 and that Melinda Coleman, City Manager, is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Maplewood. BE IT FURTHER RESOLVED that the City of Maplewood has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the loan repayment and security identified in the application are committed to the project identified and the City of Maplewood has the authority to incur debt by resolution of the board or council authorizing issuance of a bond or note, payable to DEED to repay and secure the loan. BE IT FURTHER RESOLVED that the City of Maplewood has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Maplewood may enter into an agreement with the State of Minnesota for the above referenced project(s), and that the City of Maplewood certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk (for Statutory Cities), or Title of Authorized Official(s), are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Seconded by Councilmember Knutson Ayes – All The motion passed. K. AWARD OF BIDS 1. Parkway Drive Improvements, City Project 21-09 a. Resolution Receiving Bids and Awarding Construction Contract b. Cooperative Agreement with Ramsey County July 25, 2022 City Council Meeting Minutes 6 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding a construction contract for the Base Bid plus Bid Alternate 1 for the Parkway Drive Improvements, City Project 21-09, to Bituminous Roadways, Inc. Resolution 22-07-2108 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on May 23, 2022, approving plans and specifications and advertising for bids for the Parkway Drive Improvements, City Project 21-09, and WHEREAS, the plans and specifications were advertised for bids, and WHEREAS, bids were received and opened on July 17, 2022 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of Bituminous Roadways, Inc. for the Base Bid plus Bid Alternate 1 in the amount of $485,812.50 is the lowest responsible bid for the construction of Parkway Drive Improvements, City Project 21-09, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract, for the Base Bid plus Bid Alternate 1, with said bidder for and on behalf of the City. The budget for the Parkway Drive Improvements, City Project 21-09, is hereby modified to the amounts shown below. Project Cost Recovery Funding Source Financing Plan Environmental Utility Fund $186,323 Street Revitalization Fund $102,899 Ramsey County $212,564 Saint Paul Regional Water Services $144,237 Total Project Funding: $646,023 The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs Seconded by Councilmember Villavicencio Ayes – All The motion passed. Councilmember Juenemann moved to enter into a cooperative agreement with Ramsey County and further authorize the Mayor and City Manager to sign the attached cooperative agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Knutson Ayes – All July 25, 2022 City Council Meeting Minutes 7 The motion passed. L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:33 p.m. Andrea Sindt, City Clerk July 25, 2022 City Council Meeting Minutes 8