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HomeMy WebLinkAbout2022-04-25 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 25, 2022 City Hall, Council Chambers Meeting No. 10-22 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:06 p.m. by Mayor Abrams. Mayor Abrams reflected on Earth Day and the various clean-ups around the city including: Staff and Councilmember Juenemann at City Hall; students from Edgerton School at local parks; and Maplewood Fire/EMS personnel Captain Eric Kubat, Captain Brad Davison, Fire/Paramedic Jodi Halweg and Fire/Paramedic Michael Hagen with the Mayor, the Rice/Larpenteur Alliance and Shann Finwall at the Rice/Larpenteur Clean Up. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: City Hall Clean-Up Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. April 11, 2022 City Council Workshop Meeting Minutes Councilmember Cave moved to approve the April 11, 2022 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Knutson Ayes – All The motion passed. 2. April 11, 2022 City Council Meeting Minutes April 25, 2022 City Council Meeting Minutes 1 Councilmember Juenemann moved to approve the April 11, 2022 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations City Hall Clean-Up Councilmember Juenemann thanked staff from Ramsey County courthouse, MCC/YMCA, and Maplewood Police & Fire for participating in the City Hall campus clean-up. Councilmember Juenemann also reminded residents that the annual spring clean-up will be Saturday, May 21 at Aldrich Arena. 3. Update on Crime with Ramsey County Attorney John Choi Ramsey County Attorney Choi addressed the council and gave the presentation. No action required. 4. Resolution for Commissioner Reappointments City Manager Melinda Coleman gave the staff report. Councilmember Cave moved to approve the Resolution for Commissioner Reappointments. Resolution 22-04-2070 COMMISSIONER REAPPOINTMENTS BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Community Design Review Board Amanda Reinert, term expires 4/30/2025 Ananth Shankar, term expires 4/30/2025 Heritage Preservation Commission April 25, 2022 City Council Meeting Minutes 2 Richard Currie, term expires 4/30/2025 David Hughes, term expires 4/30/2025 Parks & Recreation Commission Kimii Porter, term expires 4/30/2025 Seconded by Councilmember Juenemann Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G4 was pulled to be heard and voted on separately. Agenda item G6 was highlighted. Councilmember Cave moved to approve agenda items G1-G3 & G5-G7. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 183,597.68 Checks # 108851 thru # 108875 dated 04/12/22 $ 115,437.86 Checks # 108876 thru # 108900 dated 04/19/22 $ 1,100,744.63 Disbursements via debits to checking account dated 04/04/22 thru 04/17/22 $ 1,399,780.17 Total Accounts Payable PAYROLL $ 601,469.83 Payroll Checks and Direct Deposits dated 04/15/22 $ 601,469.83 Total Payroll April 25, 2022 City Council Meeting Minutes 3 $ 2,001,250.00 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Preliminary Unaudited Financial Report for Year Ended December 31, 2021 No action required. 3. Payment for Axon Yearly Maintenance Support & Evidence.com Subscription Councilmember Cave moved to approve payment for Axon yearly maintenance support and Evidence.com subscription. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. 2022 Collective Bargaining Agreements a. AFSCME b. MCSA c. MSA Assistant City Manager/HR Director Darrow explained updates to the contracts. Councilmember Juenemann moved to approve the 2022 Collective Bargaining Agreements between the City of Maplewood and AFSCME, as amended removing the Standby Pay at Sec 9.1, and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Knutson Ayes – All The motion passed. Councilmember Juenemann moved to approve the 2022 Collective Bargaining Agreements between the City of Maplewood and MCSA, as amended adding Juneteenth at 9.1, and 20.1, & 22.2 to read “employees hired before May 5, 2001 who are licensed peace officers in the bargaining unit”, and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Knutson Ayes – All The motion passed. Councilmember Juenemann moved to approve the 2021 Collective Bargaining Agreement between the City of Maplewood and MSA and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Knutson Ayes – All April 25, 2022 City Council Meeting Minutes 4 The motion passed. 5. Resolution Entering into a Master Partnership Contract with the Minnesota Department of Transportation Councilmember Cave moved to approve the resolution for entering into a Master Partnership Contract with the Minnesota Department of Transportation and direct the Mayor and City Manager to sign the contract. Minor revisions as approved by the City Attorney are authorized as needed. Resolution 22-04-2071 MASTER PARTNERSHIP CONTRACT Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved: 1. That the City of Maplewood enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the City Council. 2. That the proper City officers are authorized to execute such contract and any amendments thereto. 3. That the City Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer may execute such work order contracts on behalf of the City of Maplewood in conformance with the City’s most current Purchasing Policy. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Resolution Reaffirming Approval of First Amendment to Purchase Agreement for Sale of 2228 Maplewood Drive Councilmember Cave moved to approve the resolution reaffirming and approving the First Amendment to the Purchase Agreement for 2228 Maplewood Drive. April 25, 2022 City Council Meeting Minutes 5 Resolution 22-04-2072 RESOLUTION REAFFIRMING AND APPROVING FIRST AMENDMENT TO PURCHASE AGREEMENT WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 2228 Maplewood Drive in Maplewood, Minnesota (the “Property”); and WHEREAS, the legal description of the Property is Lot 1, Block 1, Keller Addition, Ramsey County, Minnesota; and WHEREAS, the City and Barostas LLC, a Minnesota limited liability company (the “Buyer”) entered into a purchase agreement (the “Purchase Agreement”) regarding the Property; and WHEREAS, the City previously approved and authorized the Mayor and City Manager to execute the First Amendment to the Purchase Agreement at its regular meeting on February 14, 2022, which approval was documented in the City’s official minutes for said meeting; and WHEREAS, the title company utilized by the City and Buyer has requested that the City execute this Resolution for recoding purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The City’s minutes from its regular meeting on February 14, 2022, which include approval of the First Amendment to Purchase Agreement with Barostas, LLC for the Property, are hereby reaffirmed and incorporated herein. 3. The Mayor and the City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Resolution Directing Modification of Existing Construction Contract, Change Order No. 16, 30 and No. 41, North Fire Station Construction Project Councilmember Cave moved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 16, 30 and Change Order No. 41, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 16, 30 and Change Order No. 41. Resolution 22-04-2073 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 16, 30, AND CHANGE ORDER NO. 41 April 25, 2022 City Council Meeting Minutes 6 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 16, 30 and Change Order No. 41. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 16 which will not change the overall project amount. The revised contract amount for Work Scope 05-B, KMH Erectors, is $170,024.00. The revised contract amount for Work Scope 05-A-Thornberg Steel is $543,926. 2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 30 which will not change the overall project amount. The revised contract amount for Work Scope 05-B, KMH Erectors, is $170,910.00. The revised contract amount for Work Scope 03-B-Wells Concrete is $1,181,559. 3. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 41 which will increase the project amount by $2,901. The revised contract amount for Work Scope 09-K-Superior Painting & Decorating, Inc., is $80,085.70. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None otion passed I. UNFINISHED BUSINESS None April 25, 2022 City Council Meeting Minutes 7 J. NEW BUSINESS 1. Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2022A, $3,070,000 Finance Director Paulseth gave the staff report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, addressed the council and provided additional information. Councilmember Juenemann moved to approve the Resolution providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2022A, to be issued in the Proposed Aggregate Principal Amount of $3,070,000. Resolution 22-04-2074 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2022A, TO BE ISSUED IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $3,070,000 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the “City”) as follows: Section 1. Findings; Determinations. a. The City is authorized by Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Improvement Act” or “Act”), to issue general obligation bonds in an amount deemed necessary to defray in whole or in part the expense incurred and estimated to be incurred in making improvements authorized by the Improvement Act, including but not limited to the construction, reconstruction, improvement, and maintenance of streets, gutters, curb, and sidewalks and the construction, reconstruction, extension, and maintenance of storm and sanitary sewers and systems. b. Certain assessable public improvements within the City, including the projects designated by the City as the Cope Avenue Improvements, City Project 21-06, and McMenemy Street Improvement Project, City Project 21-02 (collectively, the “Assessable Improvements”), have been made, duly ordered, or contracts let pursuant to the provisions of the Improvement Act. c. The Council finds it necessary and expedient to the sound financial management of the affairs of the City to issue general obligation improvement bonds in the proposed aggregate principal amount of $3,070,000 (the “Improvement Bonds”), pursuant to the Improvement Act, to provide financing for the Assessable Improvements. The Improvement Bonds will be payable in part from special assessments imposed on properties in the City specially benefited by the improvements made with the proceeds of the Improvement Bonds. Section 2. Bonds Authorized. a. It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Improvement Bonds, Series 2022A (the “Series 2018A Bonds”), in the proposed aggregate principal amount of $3,070,000, April 25, 2022 City Council Meeting Minutes 8 pursuant to the Improvement Act to provide financing for the Assessable Improvements. The Series 2022A Bonds will be issued, sold, and delivered in accordance with the terms of a pre-sale report prepared by Ehlers & Associates, Inc., and distributed on or before the date hereof (the “Pre-Sale Report”). Ehlers & Associates, Inc., as municipal advisor to the City, is authorized to assist the City in the offer and sale of the Series 2022A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Ehlers & Associates, Inc. with respect to its activities in connection with the issuance and sale of the Series 2022A Bonds. b. The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2022A Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. Section 3. Authorization to Offer Bonds. The City Manager and the Finance Director of the City, together with Ehlers & Associates, Inc., are authorized and directed to prepare and distribute an Official Statement with respect to the Series 2022A Bonds, apply for a rating from one or more rating agencies with respect to the Series 2022A Bonds, negotiate the sale of the Series 2022A Bonds, and take such other actions as are necessary or appropriate in anticipation of the award and sale of the Series 2022A Bonds in accordance with the Pre-Sale Report. The City Council will meet at or after 7:00 P.M. on Monday, May 23, 2022, to consider proposals on the Series 2022A Bonds, award the sale of the Series 2022A Bonds, and take any other appropriate actions with respect to the Series 2022A Bonds. Section 4. Authorization of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates, and instruments relating to the Series 2022A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered, with respect to the preparation of such documents, certificates, and instruments and its other activities in connection with the issuance and sale of the Series 2022A Bonds. Section 5. Covenants and Undertakings. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. Seconded by Councilmember Cave Ayes – All The motion passed. 2. Sale of 1375 Frost Avenue and 1900 Clarence Avenue a. Resolution Approving the Sale of 1375 Frost Avenue and 1900 Clarence Avenue and Authorizing Execution of the Purchase Agreement Therefor b. Purchase Agreement with Beacon Interfaith Housing Collaborative Community Development Director Thomson gave the staff report. Kirsten Spreck, Director of Housing Development with Beacon Interfaith Housing Collaborative, addressed council and provided further information. Councilmember Juenemann moved to approve a resolution approving the sale of 1375 Frost Avenue and 1900 Clarence Avenue and authorizing execution of the purchase agreement therefor. April 25, 2022 City Council Meeting Minutes 9 Resolution 22-04-2075 RESOLUTION APPROVING THE SALE OF 1375 FROST AVENUE AND 1900 CLARENCE AVENUE AND AUTHORIZING EXECUTION OF THE PURCHASE AGREEMENT THEREFOR WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property located at 1375 Frost Avenue and 1900 Clarence Avenue in Maplewood, Minnesota (the “Property”); and WHEREAS, Beacon Interfaith Housing Collaborative, a Minnesota non-profit corporation (the “Buyer”) has offered to purchase the Property and the City has accepted such offer to purchase; and WHEREAS, the City and the Buyer have negotiated a purchase agreement with respect to the Property (the “Purchase Agreement”). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The Purchase Agreement is hereby approved and the Mayor and City Manager are authorized and directed to execute the Purchase Agreement on behalf of the City. 3. 3.The Mayor, City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Seconded by Councilmember Knutson Ayes – All The motion passed. Councilmember Juenemann moved to approve the purchase agreement with Beacon Interfaith Housing Collaborative for the sale of properties at 1375 Frost Avenue East and 1900 Clarence Avenue North. Seconded by Councilmember Villavicencio Ayes – All The motion passed. K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, Cope Avenue Improvements, City Project 21-06 Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Councilmember Juenemann moved to approve the resolution receiving bids and awarding a construction contract for Cope Avenue Improvements, City Project 21-06, to Park Construction Company for the base bid only. April 25, 2022 City Council Meeting Minutes 10 Project Cost Recovery RevenuesFinancing Plan Special Assessments$ 441,000.00 G.O. Improvement Bonds$ 1,724,550.00 Sanitary Sewer Fund$ 395,600.00 Environmental Utility Fund$ 455,600.00 St. Paul Regional Water $ 1,443,250.00 W.A.C. Fund$ 155,000.00 Total Funding$ 4,615,000.00 Resolution 22-04-2076 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 14, 2022, approving plans and specifications and advertising for bids for Cope Avenue Improvements, City Project 21-06, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 12, 2022 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the base bid of Park Construction Company in the amount of $3,470,095.95 is the lowest responsible bid for the construction of Cope Avenue Improvements, City Project 21-06, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract for the base bid only with said bidder for and on behalf of the City. The budget for the Cope Avenue Improvements is hereby modified to the amounts shown below. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs Seconded by Councilmember Cave Ayes – All The motion passed. 2. Gervais Area Pavement Rehabilitation, City Project 21-07 a. Resolution Receiving Bids and Awarding Construction Contract b. Joint-Powers Agreement with City of North Saint Paul Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Councilmember Juenemann moved to approve the resolution receiving bids and awarding a construction contract for the base bid plus bid alternate 2 for the Gervais Area Pavement Rehabilitation, City Project 21-07, to T.A. Schifsky & Sons. April 25, 2022 City Council Meeting Minutes 11 Resolution 22-04-2077 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 14, 2022, approving plans and specifications and advertising for bids for Gervais Area Pavement Rehabilitation, City Project 21-07, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 13, 2022 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of T.A. Schifsky and Sons, Inc. for the Base Bid plus Bid Alternate 2 in the amount of $3,804,660.21 is the lowest responsible bid for the construction of Gervais Area Pavement Rehabilitation, City Project 21-07, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract, for the Base Bid plus Bid Alternate 2, with said bidder for and on behalf of the City. The budget for the Gervais Area Pavement Rehabilitation, City Project 21-07, is hereby modified to the amounts shown below. Project Cost Recovery Funding Source Financing Plan Special Benefit Assessments $1,097,000 G.O. Improvement Bonds $116,228 Environmental Utility Fund $218,500 Sanitary Sewer Fund $76,100 Street Revitalization Fund $1,202,272 W.A.C. Fund $156,900 Saint Paul Regional Water Services $922,900 City of North Saint Paul $897,400 Total Project Funding: $4,687,300 The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs Seconded by Councilmember Villavicencio Ayes – All The motion passed. Councilmember Juenemann moved to enter into joint-powers agreement with City of North Saint Paul and further authorize the Mayor and City Manager to sign the attached joint-powers agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Knutson Ayes – All April 25, 2022 City Council Meeting Minutes 12 The motion passed. L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:31 p.m. Andrea Sindt, City Clerk April 25, 2022 City Council Meeting Minutes 13