HomeMy WebLinkAbout2022-04-25 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 25, 2022
City Hall, Council Chambers
Meeting No. 10-22
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:06 p.m. by Mayor Abrams.
Mayor Abrams reflected on Earth Day and the various clean-ups around the city including:
Staff and Councilmember Juenemann at City Hall; students from Edgerton School at local
parks; and Maplewood Fire/EMS personnel Captain Eric Kubat, Captain Brad Davison,
Fire/Paramedic Jodi Halweg and Fire/Paramedic Michael Hagen with the Mayor, the
Rice/Larpenteur Alliance and Shann Finwall at the Rice/Larpenteur Clean Up.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Council Presentations:
City Hall Clean-Up
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Cave Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. April 11, 2022 City Council Workshop Meeting Minutes
Councilmember Cave moved to approve the April 11, 2022 City Council Workshop Meeting
Minutes as submitted.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
2. April 11, 2022 City Council Meeting Minutes
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Councilmember Juenemann moved to approve the April 11, 2022 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Cave Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2. Council Presentations
City Hall Clean-Up
Councilmember Juenemann thanked staff from Ramsey County courthouse, MCC/YMCA, and
Maplewood Police & Fire for participating in the City Hall campus clean-up. Councilmember
Juenemann also reminded residents that the annual spring clean-up will be Saturday, May 21
at Aldrich Arena.
3. Update on Crime with Ramsey County Attorney John Choi
Ramsey County Attorney Choi addressed the council and gave the presentation.
No action required.
4. Resolution for Commissioner Reappointments
City Manager Melinda Coleman gave the staff report.
Councilmember Cave moved to approve the Resolution for Commissioner Reappointments.
Resolution 22-04-2070
COMMISSIONER REAPPOINTMENTS
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to
be reappointed to the following commissions:
Community Design Review Board
Amanda Reinert, term expires 4/30/2025
Ananth Shankar, term expires 4/30/2025
Heritage Preservation Commission
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Richard Currie, term expires 4/30/2025
David Hughes, term expires 4/30/2025
Parks & Recreation Commission
Kimii Porter, term expires 4/30/2025
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G4 was pulled to be heard and voted on separately.
Agenda item G6 was highlighted.
Councilmember Cave moved to approve agenda items G1-G3 & G5-G7.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Cave moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 183,597.68 Checks # 108851 thru # 108875
dated 04/12/22
$ 115,437.86 Checks # 108876 thru # 108900
dated 04/19/22
$ 1,100,744.63 Disbursements via debits to checking account
dated 04/04/22 thru 04/17/22
$ 1,399,780.17 Total Accounts Payable
PAYROLL
$ 601,469.83 Payroll Checks and Direct Deposits dated 04/15/22
$ 601,469.83 Total Payroll
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$ 2,001,250.00 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Preliminary Unaudited Financial Report for Year Ended December 31, 2021
No action required.
3. Payment for Axon Yearly Maintenance Support & Evidence.com Subscription
Councilmember Cave moved to approve payment for Axon yearly maintenance support and
Evidence.com subscription.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. 2022 Collective Bargaining Agreements
a. AFSCME
b. MCSA
c. MSA
Assistant City Manager/HR Director Darrow explained updates to the contracts.
Councilmember Juenemann moved to approve the 2022 Collective Bargaining Agreements
between the City of Maplewood and AFSCME, as amended removing the Standby Pay at Sec
9.1, and authorize the Mayor and City Manager to execute the contract on behalf of the City.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the 2022 Collective Bargaining Agreements
between the City of Maplewood and MCSA, as amended adding Juneteenth at 9.1, and 20.1,
& 22.2 to read “employees hired before May 5, 2001 who are licensed peace officers in the
bargaining unit”, and authorize the Mayor and City Manager to execute the contract on behalf
of the City.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the 2021 Collective Bargaining Agreement
between the City of Maplewood and MSA and authorize the Mayor and City Manager to
execute the contract on behalf of the City.
Seconded by Councilmember Knutson Ayes – All
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The motion passed.
5. Resolution Entering into a Master Partnership Contract with the Minnesota
Department of Transportation
Councilmember Cave moved to approve the resolution for entering into a Master Partnership
Contract with the Minnesota Department of Transportation and direct the Mayor and City
Manager to sign the contract. Minor revisions as approved by the City Attorney are authorized
as needed.
Resolution 22-04-2071
MASTER PARTNERSHIP CONTRACT
Whereas, The Minnesota Department of Transportation wishes to cooperate closely with
local units of government to coordinate the delivery of transportation services and maximize
the efficient delivery of such services at all levels of government; and
Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections
471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction,
maintenance and operation of state and local roads; and
Whereas: the parties wish to able to respond quickly and efficiently to such
opportunities for collaboration, and have determined that having the ability to write “work
orders” against a master contract would provide the greatest speed and flexibility in
responding to identified needs.
Therefore, be it resolved:
1. That the City of Maplewood enter into a Master Partnership Contract with the
Minnesota Department of Transportation, a copy of which was before the City Council.
2. That the proper City officers are authorized to execute such contract and any
amendments thereto.
3. That the City Engineer is authorized to negotiate work order contracts pursuant to the
Master Contract, which work order contracts may provide for payment to or from
MnDOT, and that the City Engineer may execute such work order contracts on behalf
of the City of Maplewood in conformance with the City’s most current Purchasing
Policy.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Resolution Reaffirming Approval of First Amendment to Purchase Agreement for
Sale of 2228 Maplewood Drive
Councilmember Cave moved to approve the resolution reaffirming and approving the First
Amendment to the Purchase Agreement for 2228 Maplewood Drive.
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Resolution 22-04-2072
RESOLUTION REAFFIRMING AND APPROVING FIRST AMENDMENT
TO PURCHASE AGREEMENT
WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property
located at 2228 Maplewood Drive in Maplewood, Minnesota (the “Property”); and
WHEREAS, the legal description of the Property is Lot 1, Block 1, Keller Addition,
Ramsey County, Minnesota; and
WHEREAS, the City and Barostas LLC, a Minnesota limited liability company (the
“Buyer”) entered into a purchase agreement (the “Purchase Agreement”) regarding the
Property; and
WHEREAS, the City previously approved and authorized the Mayor and City Manager
to execute the First Amendment to the Purchase Agreement at its regular meeting on
February 14, 2022, which approval was documented in the City’s official minutes for said
meeting; and
WHEREAS, the title company utilized by the City and Buyer has requested that the
City execute this Resolution for recoding purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA AS FOLLOWS:
1. The recitals set forth herein are incorporated into and made a part hereof.
2. The City’s minutes from its regular meeting on February 14, 2022, which include
approval of the First Amendment to Purchase Agreement with Barostas, LLC for
the Property, are hereby reaffirmed and incorporated herein.
3. The Mayor and the City Manager, staff, and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in
order to accomplish the intent hereof.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Resolution Directing Modification of Existing Construction Contract, Change
Order No. 16, 30 and No. 41, North Fire Station Construction Project
Councilmember Cave moved to approve the resolution Directing Modification of the Existing
Construction Contract, Change Order No. 16, 30 and Change Order No. 41, North Fire Station
Construction Project and authorize the Mayor and City Manager to sign Change Order No. 16,
30 and Change Order No. 41.
Resolution 22-04-2073
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER
NO. 16, 30, AND CHANGE ORDER NO. 41
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WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
construction of the North Fire Station, and has approved construction contracts related to the
project.
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as North Fire Station Construction Project, Change Order No. 16, 30 and Change
Order No. 41.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 16
which will not change the overall project amount.
The revised contract amount for Work Scope 05-B, KMH Erectors, is
$170,024.00.
The revised contract amount for Work Scope 05-A-Thornberg Steel is $543,926.
2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 30
which will not change the overall project amount.
The revised contract amount for Work Scope 05-B, KMH Erectors, is
$170,910.00.
The revised contract amount for Work Scope 03-B-Wells Concrete is $1,181,559.
3. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 41
which will increase the project amount by $2,901.
The revised contract amount for Work Scope 09-K-Superior Painting &
Decorating, Inc., is $80,085.70.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the
Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
otion passed
I. UNFINISHED BUSINESS
None
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J. NEW BUSINESS
1. Resolution Providing for the Issuance and Sale of General Obligation
Improvement Bonds, Series 2022A, $3,070,000
Finance Director Paulseth gave the staff report. Bruce Kimmel, Senior Municipal Advisor with
Ehlers, addressed the council and provided additional information.
Councilmember Juenemann moved to approve the Resolution providing for the Issuance and
Sale of General Obligation Improvement Bonds, Series 2022A, to be issued in the Proposed
Aggregate Principal Amount of $3,070,000.
Resolution 22-04-2074
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2022A, TO BE ISSUED IN THE PROPOSED
AGGREGATE PRINCIPAL AMOUNT OF $3,070,000
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the “City”)
as follows:
Section 1. Findings; Determinations.
a. The City is authorized by Minnesota Statutes, Chapters 429 and 475, as amended
(collectively, the “Improvement Act” or “Act”), to issue general obligation bonds in
an amount deemed necessary to defray in whole or in part the expense incurred
and estimated to be incurred in making improvements authorized by the
Improvement Act, including but not limited to the construction, reconstruction,
improvement, and maintenance of streets, gutters, curb, and sidewalks and the
construction, reconstruction, extension, and maintenance of storm and sanitary
sewers and systems.
b. Certain assessable public improvements within the City, including the projects
designated by the City as the Cope Avenue Improvements, City Project 21-06, and
McMenemy Street Improvement Project, City Project 21-02 (collectively, the
“Assessable Improvements”), have been made, duly ordered, or contracts let
pursuant to the provisions of the Improvement Act.
c. The Council finds it necessary and expedient to the sound financial management
of the affairs of the City to issue general obligation improvement bonds in the
proposed aggregate principal amount of $3,070,000 (the “Improvement Bonds”),
pursuant to the Improvement Act, to provide financing for the Assessable
Improvements. The Improvement Bonds will be payable in part from special
assessments imposed on properties in the City specially benefited by the
improvements made with the proceeds of the Improvement Bonds.
Section 2. Bonds Authorized.
a. It is necessary and expedient to the sound financial management of the affairs of
the City to issue its General Obligation Improvement Bonds, Series 2022A (the
“Series 2018A Bonds”), in the proposed aggregate principal amount of $3,070,000,
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pursuant to the Improvement Act to provide financing for the Assessable
Improvements. The Series 2022A Bonds will be issued, sold, and delivered in
accordance with the terms of a pre-sale report prepared by Ehlers & Associates,
Inc., and distributed on or before the date hereof (the “Pre-Sale Report”). Ehlers &
Associates, Inc., as municipal advisor to the City, is authorized to assist the City in
the offer and sale of the Series 2022A Bonds. The officers, employees, and
agents of the City are hereby authorized to assist Ehlers & Associates, Inc. with
respect to its activities in connection with the issuance and sale of the Series
2022A Bonds.
b. The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate
the sale of the Series 2022A Bonds, it being determined that the City has retained
an independent municipal advisor in connection with such sale.
Section 3. Authorization to Offer Bonds. The City Manager and the Finance
Director of the City, together with Ehlers & Associates, Inc., are authorized and directed to
prepare and distribute an Official Statement with respect to the Series 2022A Bonds, apply for
a rating from one or more rating agencies with respect to the Series 2022A Bonds, negotiate
the sale of the Series 2022A Bonds, and take such other actions as are necessary or
appropriate in anticipation of the award and sale of the Series 2022A Bonds in accordance
with the Pre-Sale Report. The City Council will meet at or after 7:00 P.M. on Monday, May 23,
2022, to consider proposals on the Series 2022A Bonds, award the sale of the Series 2022A
Bonds, and take any other appropriate actions with respect to the Series 2022A Bonds.
Section 4. Authorization of Bond Counsel. The law firm of Kennedy & Graven,
Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in
the preparation and review of necessary documents, certificates, and instruments relating to
the Series 2022A Bonds. The officers, employees, and agents of the City are hereby
authorized to assist Kennedy & Graven, Chartered, with respect to the preparation of such
documents, certificates, and instruments and its other activities in connection with the
issuance and sale of the Series 2022A Bonds.
Section 5. Covenants and Undertakings. In the resolution awarding the sale of the
Bonds the City Council will set forth the covenants and undertakings required by the Act.
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. Sale of 1375 Frost Avenue and 1900 Clarence Avenue
a. Resolution Approving the Sale of 1375 Frost Avenue and 1900 Clarence
Avenue and Authorizing Execution of the Purchase Agreement Therefor
b. Purchase Agreement with Beacon Interfaith Housing Collaborative
Community Development Director Thomson gave the staff report. Kirsten Spreck, Director of
Housing Development with Beacon Interfaith Housing Collaborative, addressed council and
provided further information.
Councilmember Juenemann moved to approve a resolution approving the sale of 1375 Frost
Avenue and 1900 Clarence Avenue and authorizing execution of the purchase agreement
therefor.
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Resolution 22-04-2075
RESOLUTION APPROVING THE SALE OF 1375 FROST AVENUE AND 1900 CLARENCE
AVENUE AND AUTHORIZING EXECUTION OF THE PURCHASE
AGREEMENT THEREFOR
WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property
located at 1375 Frost Avenue and 1900 Clarence Avenue in Maplewood, Minnesota (the
“Property”); and
WHEREAS, Beacon Interfaith Housing Collaborative, a Minnesota non-profit
corporation (the “Buyer”) has offered to purchase the Property and the City has accepted such
offer to purchase; and
WHEREAS, the City and the Buyer have negotiated a purchase agreement with
respect to the Property (the “Purchase Agreement”).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA AS FOLLOWS:
1. The recitals set forth herein are incorporated into and made a part hereof.
2. The Purchase Agreement is hereby approved and the Mayor and City Manager are
authorized and directed to execute the Purchase Agreement on behalf of the City.
3. 3.The Mayor, City Manager, staff, and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in
order to accomplish the intent hereof.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the purchase agreement with Beacon
Interfaith Housing Collaborative for the sale of properties at 1375 Frost Avenue East and 1900
Clarence Avenue North.
Seconded by Councilmember Villavicencio Ayes – All
The motion passed.
K. AWARD OF BIDS
1. Resolution Receiving Bids and Awarding Construction Contract, Cope Avenue
Improvements, City Project 21-06
Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the
presentation.
Councilmember Juenemann moved to approve the resolution receiving bids and awarding a
construction contract for Cope Avenue Improvements, City Project 21-06, to Park
Construction Company for the base bid only.
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Project Cost Recovery
RevenuesFinancing Plan
Special Assessments$ 441,000.00
G.O. Improvement Bonds$ 1,724,550.00
Sanitary Sewer Fund$ 395,600.00
Environmental Utility Fund$ 455,600.00
St. Paul Regional Water $ 1,443,250.00
W.A.C. Fund$ 155,000.00
Total Funding$ 4,615,000.00
Resolution 22-04-2076
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on March 14, 2022,
approving plans and specifications and advertising for bids for Cope Avenue Improvements,
City Project 21-06, and
WHEREAS, the plans and specifications were advertised for bids pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, bids were received and opened on April 12, 2022 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the base bid of Park Construction Company in the amount of $3,470,095.95
is the lowest responsible bid for the construction of Cope Avenue Improvements, City Project
21-06, and the Mayor and the City Manager are hereby authorized and directed to enter into a
contract for the base bid only with said bidder for and on behalf of the City.
The budget for the Cope Avenue Improvements is hereby modified to the amounts
shown below.
The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project and to prepare a budget adjustment based on
final construction costs
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. Gervais Area Pavement Rehabilitation, City Project 21-07
a. Resolution Receiving Bids and Awarding Construction Contract
b. Joint-Powers Agreement with City of North Saint Paul
Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the
presentation.
Councilmember Juenemann moved to approve the resolution receiving bids and awarding a
construction contract for the base bid plus bid alternate 2 for the Gervais Area Pavement
Rehabilitation, City Project 21-07, to T.A. Schifsky & Sons.
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Resolution 22-04-2077
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on March 14, 2022,
approving plans and specifications and advertising for bids for Gervais Area Pavement
Rehabilitation, City Project 21-07, and
WHEREAS, the plans and specifications were advertised for bids pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, bids were received and opened on April 13, 2022 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the bid of T.A. Schifsky and Sons, Inc. for the Base Bid plus Bid Alternate 2
in the amount of $3,804,660.21 is the lowest responsible bid for the construction of Gervais
Area Pavement Rehabilitation, City Project 21-07, and the Mayor and the City Manager are
hereby authorized and directed to enter into a contract, for the Base Bid plus Bid Alternate 2,
with said bidder for and on behalf of the City.
The budget for the Gervais Area Pavement Rehabilitation, City Project 21-07, is
hereby modified to the amounts shown below.
Project Cost Recovery
Funding Source Financing Plan
Special Benefit Assessments $1,097,000
G.O. Improvement Bonds $116,228
Environmental Utility Fund $218,500
Sanitary Sewer Fund $76,100
Street Revitalization Fund $1,202,272
W.A.C. Fund $156,900
Saint Paul Regional Water Services $922,900
City of North Saint Paul $897,400
Total Project Funding: $4,687,300
The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project and to prepare a budget adjustment based on
final construction costs
Seconded by Councilmember Villavicencio Ayes – All
The motion passed.
Councilmember Juenemann moved to enter into joint-powers agreement with City of North
Saint Paul and further authorize the Mayor and City Manager to sign the attached joint-powers
agreement. Minor revisions as approved by the City Attorney are authorized as needed.
Seconded by Councilmember Knutson Ayes – All
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The motion passed.
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:31 p.m.
Andrea Sindt, City Clerk
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