HomeMy WebLinkAbout2022-03-14 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 14, 2022
Held Remotely Via Conference Call
Dial 1-312-626-6799 or 1-888-788-0099
When Prompted Enter Meeting ID: 859 2710 4273#
No Participant ID, Enter # When Prompted
Meeting No. 06-22
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. February 28, 2022 City Council Workshop Meeting Minutes
2. February 28, 2022 City Council Meeting Minutes
3. March 07, 2022 City Council Special Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard Street
3. Bituminous Material Purchases for the 2022 Season
4. Resolution Directing Modification of Existing Construction Contract, Change Order,
No. 31, 32 and No. 33, North Fire Station Construction Project
5. Resolution Supporting Funding for Planning and Design Engineering for a Grade
Separated Interchange at the Intersection of Trunk Highway 36 and Trunk Highway
120 (Century Avenue)
6. 2021 Collective Bargaining Agreements
a. LELS Officers Local 153
b. LELS Sergeants Local 173
7. Reimbursement and Escrow Agreement for 2501 Londin Lane Apartments, City
Project 21-23
H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Conditional Use Permit Resolution, Superior Landscape and Irrigation, 2714 and
2730 Highwood Avenue
2. McMenemy Street Improvements, City Project 21-02
a. Resolution Approving Plans and Specifications and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
3. Cope Avenue Improvements, City Project 21-06
a. Resolution Approving Plans and Specifications and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
4. Gervais Area Pavement Rehabilitation, City Project 21-07
a. Resolution Approving Plans and Specifications and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
5. Resolution Establishing Precinct Boundaries and Polling Locations
6. Intent to Close Meeting (Minn. Stat. Section 13D.05 subd. 3(c)) to Discuss the
Purchase of The Ponds at Battle Creek and the 77-acre Undeveloped Parcel North
of the Ramsey County Correctional Facility
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30P.M. Monday,February28, 2022
Held Remotely Via Conference Call
A.CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to order
at5:32 p.m. by Mayor Abrams.
B.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
C.APPROVAL OF AGENDA
CouncilmemberKnutsonmoved to approve the agenda assubmitted.
Seconded by CouncilmemberJuenemannAyes – All, via roll call
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Update on Emma’s Place
City Manager Coleman gave the staff report. Lieutenant Dugas and Officer Bergeron gave
the presentation. Tonya Brownlow, Executive Director at Emma Norton Servicesand
Zenzele Isoke, Board member with Emma Norton Service addressed the council, gave
further information, and answered questionsof the council.
F.ADJOURNMENT
Mayor Abramsadjourned the meetingat6:59p.m.
February28, 2022
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 28, 2022
Held Remotely Via Conference Call
Meeting No. 04-22
A.CALL TO ORDER
A meeting of the City Council was held remotely via conference calland was called to order at
7:06p.m. by Mayor Abrams.
Mayor Abrams requested 2 minutes of silence for the people and the country ofUkraine.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
CouncilmemberJuenemannmoved to approve the agenda as submitted.
Seconded by CouncilmemberCave Ayes – All, via roll call
The motion passed.
E.APPROVAL OF MINUTES
1.February 14, 2022City Council Workshop Meeting Minutes
CouncilmemberCavemoved to approve the February 14, 2022 City CouncilWorkshop
Meeting Minutes assubmitted.
Seconded by CouncilmemberJuenemannAyes – All, via roll call
The motion passed.
2.February 14, 2022City Council Meeting Minutes
CouncilmemberJuenemannmoved to approve the February 14, 2022 City CouncilMeeting
Minutes assubmitted.
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
February 28, 2022
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F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
Mayor Abrams spoke of returning to in-person meetings beginning March 28, 2022 presuming
Covid numbers remain under guidelines.
Mayor Abramsmoved to set a Special Meeting on Monday, March 7, 2022 at 5:30 p.m. to
discuss options forthe Ponds Golf Course.
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed
2.Council Presentations
None
3.2021 Rice Larpenteur Alliance Annual Report
Assistant Community Development Director Martin introduced the item. Kim O’Brien, Rice
Larpenteur Alliance Executive Director, gave the presentation.
NoAction Required.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G4 was highlighted.
CouncilmemberJuenemannmoved to approve agenda items G1-G6.
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
1.Approval of Claims
CouncilmemberJuenemannmoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 298,950.33 Checks # 108589 thru # 108619
dated 02/15/22
$ 760,091.10 Checks # 108620 thru # 108641
dated 02/22/22
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$ 764,371.41 Disbursements via debits to checking account
dated 02/07/22 thru 02/20/22
$ 1,823,412.84 Total Accounts Payable
PAYROLL
$ 575,760.78 Payroll Checks and Direct Deposits dated 02/18/22
$ 575,760.78 Total Payroll
$ 2,399,173.62 GRAND TOTAL
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
2.Investment Report for Month Ended January 31, 2022
No Action Required.
3.Equipment Use Agreement with City of Woodbury Regarding GrayKey Technology
CouncilmemberJuenemannmoved to approve the agreement with City of Woodbury
regarding GrayKey technology for lawful data extraction from mobile devices.
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
4.Resolution Approving ICAC (Internet Crimes Against Children) Task Force Joint
Powers Agreement with the State of Minnesota (BCA)
CouncilmemberJuenemannmoved to approve the resolutionapproving the ICAC (Internet
Crimes Against Children) Task Force Joint Powers Agreement with the State of Minnesota
(BCA).
Resolution22-02-2049
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS
WITH THE CITY OF MAPLEWOOD ON BEHALF OF ITS POLICE DEPARTMENT
REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN
TASK FORCE (ICAC)
WHEREAS, the City of Maplewood, on behalf of its Police Department desires to enter
into Joint Powers Agreements with the State of Minnesota, Department of PublicSafety,
Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and
prosecute crimes committed against children and the criminal exploitation on children that is
committed and/or facilitated by or through the use of computers.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota
as follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of
Minnesota acting through its Department of Public Safety, Bureau of Criminal
Apprehension and the City of Maplewood on behalf of its Police Department, are
hereby approved. A Copy of the Joint Powers Agreement is attached to this
Resolution and made a part of it.
2. That the Public Safety Director, Brian Bierdeman, or his or hersuccessor, is
designated the Authorized Representative for the Police Department. The
Authorized Representative is also authorized to sign any subsequent amendment
or agreement that may be required by the State of Minnesota to maintain the City’s
connection to the systems and tools offered by the State.
3. That Marylee Abrams, the Mayor for the City of Maplewood, and Andrea Sindt, the
City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.
Seconded by CouncilmemberCave Ayes – All, via roll call
The motion passed.
5.Cooperative Funding Agreement for the Rice Larpenteur Alliance
CouncilmemberJuenemannmoved to approvethe Cooperative Funding Agreement for Rice
Street and Larpenteur Avenue Gateway Alliance Consulting Services.
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
6.Purchase of Park Maintenance Tractor
Councilmember Juenemannmoved to approve the purchase of a Park Maintenance tractor
and direct the Mayor and City Manager to enter into a contract with Midwest Machinery
Company for the purchase under Sourcewell Contract #031121-DAC in the amount of
$66,467.87.
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
H.PUBLIC HEARINGS– If youare here for a Public Hearing please familiarize yourself with the
Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. Allcomments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
1.McMenemy Street Improvements, City Project 21-02
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
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c. Use of Bolton and Menk, Inc. for Professional Design Services
Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the
staff report and presentation.
Mayor Abrams openedthepublic hearing. The following people spoke:
Sonnie Elliott – 340 Summer Lane
Sue Arnold – 1736 McMenemy Street
Mark Waegener – 1739 McMenemy Street
Mayor Abrams closed the public hearing.
Assistant City Engineer Jarosch answered questions of residents and council.
CouncilmemberJuenemannmoved to approve the Resolution Ordering the Improvement for
the McMenemy Street Improvements, City Project 21-02 (Four affirmative votes are required
to approve this resolution).
Resolution 22-02-2050
ORDERING IMPROVEMENT
th
WHEREAS, pursuant to a resolution of the City Council adopted February 14, 2022,
a date for a council hearing was set on the proposed street improvements for the McMenemy
Street Improvements, City Project 21-02; and
WHEREAS, a notice was mailed ten days in advance to residents and a notice of the
th
hearing was published, and the hearing was duly held on February 28, 2022; and the council
has heard all persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.That it is necessary, cost-effective and feasible, as detailed in the Feasibility
Report, that the City of Maplewood make improvements to the McMenemy Street
Improvements, City Project 21-02.
2.Such improvements ordered as proposed in the Council resolution adopted on the
h
28day of February, 2022.
3.The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to preparefinal plans and
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specifications as previously directed by the City Council at the February 14, 2022
council meeting.
4.The Finance Director was authorized to make the financial transfers necessary for
th
the preparation of plans and specifications at the February 14, 2022 council
meeting. A budget of $5,448,000 was established at that time. The proposed
financing plan shall be implemented and is as follows:
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Estimated Project Cost Recovery
Funding SourceTotal Amount% of Total
Environmental Utility Fund $1,059,100 19%
G.O. Bonds Improvement $1,156,600 21%
Sanitary Sewer Fund $54,200 1%
Special Benefit Assessment $630,30012%
St. Paul Regional Water $1,104,800 20%
W.A.C. Fund$193,000 4%
Local Road Improvement Grant$1,250,00023%
Total Estimated Project Funding:$5,448,000100%
Seconded by CouncilmemberCave Ayes – All, via roll call
The motion passed.
CouncilmemberJuenemannmoved to authorize the use of Bolton and Menk, Inc. for
professionaldesign services and further authorize the Mayor and City Manager to sign the
attached work order with Bolton and Menk, Inc.
Seconded by CouncilmemberCaveAyes – All, via roll call
The Motion Passed.
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Penalties for 2021 Alcohol Compliance Failures
City Clerk Sindt gave the staff report. Dao Hoang, ownerof Bleechers Bar & Grilladdressed
the council to give information on the compliance failure. Justin Olson, general managerof
Buffalo Wild Wingsaddressed the council to give information on the compliance failure.
Anwar Bhimani, ownerHillside Liquorand employee, Reddy Randhir addressed the council to
give information on the compliance failure. Biniam Tekola, ownerof Sarrack’s Wine & Spirits
addressed the council to give information on the compliance failure. Touyer Moua, manager
of Unsion Restaurant & Banquetaddressed the council to give information on the compliance
failure.
CouncilmemberJuenemannmoved to approvethecompliance failurepenalties as proposed
by staff.
Seconded by CouncilmemberVillavicencioAyes – All, via roll call
The motion passed.
2. McCarrons Water Treatment Plant Improvement Project, 1900 Rice Street North
a.Conditional Use Permit Amendment Resolution
b.Design Review Resolution
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Assistant Community Development Director Martin gave the presentation. Patrick Shea,
General Manager atSt Paul Regional Water Services, addressed the council and provided
information. Will Menkhaus, project manager with St Paul Regional Water Services, gave
further comments.
Mayor Abramsmoved to approve the resolution for a conditional use permit amendment
permitting Saint Paul Regional Water Services to construct improvements to its McCarrons
Water Treatment Plant at 1900 Rice Street North.
Resolution22-02-2051
CONDITIONAL USE PERMIT AMENDMENTRESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01Saint Paul Regional Water Services has requested approval of a conditional use
permit amendment.
1.02The property is located at 1900 Rice Street North. The legal descriptions for the
properties comprising the Saint Paul Regional Water Services’ McCarrons Water
Treatment Plant can be found in attachment 12 of this report.
Section 2. Standards.
2.01City Ordinance Section 44-1092(1) requires a Conditional Use Permit for public
and private utilities, public service or public building uses.
2.02General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
1.The use would be located, designed, maintained, constructed andoperated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2.The use would not change the existing or planned character of the
surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
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6.The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
7.The use would not create excessive additional costs for public facilities or
services.
8.The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01The Cityconducted the following review when considering this conditional use
permit amendment request.
1.On February 15, 2022, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices to
the surrounding property owners. The planning commission gave everyone
at the hearing a chance to speak and present written statements. The
planning commission recommended that the city council approve this
resolution.
2.On February 28, 2022 the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5.City Council
5.01The city council hereby approvesthe resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following
conditions:
1.Adherence to the site plan date-stamped January 28, 2022. The director of
community development may approve minor changes.
2.The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void. The council may
extend this deadline for one year.
3.The city council shall review this permit in one year.
4.Design review must be approved by the Community Design Review Board
prior to issuance of a building permit.
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5.Prior to any permits being issued for this project, the applicant shall submit a
Construction Management Plan for approval by the City’s Public Works
Director. This plan should include, at a minimum, the following items:
a.SPRW Project Contact info for residents to call/email with questions and
complaints.
b.Hours and days of construction activity.
c. Outline of project communication to the adjacent neighborhood, which
includes:
1.Quarterly newsletter
2.Weekly email updates
3.Up-to-date project website
d.Construction traffic routing.
1.Including prohibiting construction traffic east of the site along
Roselawn Avenue.
e.Outline of how demolition and excavated material will be handled and
stored.
f.A dust mitigation plan.
6.Applicant shall construct and maintain for the duration of the construction
project a temporary 10-foot screening fence for Area 1, a temporary 15-foot
berm for Area 2 and the planting of at least 40 new trees, with the
preservation of existing trees within 30 feet of the residential property line, in
Area 3. Areas 1, 2 and 3 are designated by the applicant’s submittal on
February 15, 2022. At the completion of the project, the applicant shall
landscape all three areas as approved in the landscape plan.
7.Approval of this resolution shall terminate the previous conditional use
permit resolutions approved on December 15, 1988, June 10, 1996, August
11, 1997, December 10, 2001, June 23, 2003 and April 23, 2018.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
CouncilmemberVillavicenciomoved to approve a design review resolution allowing Saint Paul
Regional Water Services to construct improvements to its McCarrons Water Treatment Plant
at 1900 Rice Street North.
Resolution22-02-2052
DESIGN REVIEW RESOLUTION
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Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01Saint Paul Regional Water Services has requested approval of site and design
plans.
1.02The property located isat 1900 Rice Street North. The legal descriptions for the
properties comprising the Saint Paul Regional Water Services’ McCarrons Water
Treatment Plant can be found in attachment 12 of this report.
1.03 On February 15, 2022, the community design review board reviewed this request.
The applicant was provided the opportunity to present information to the
community design review board. The community design review board considered
all of the comments received and the staff report, which are incorporated by
reference into this resolution.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
1.That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and traffic is
such that it will not impair the desirability of investment or occupation in the
neighborhood; that it will not unreasonably interfere with the use and
enjoyment of neighboring, existing or proposed developments; and that it will
not create traffic hazards or congestion.
2.That the design and location of the proposed development is in keeping with
the character ofthe surrounding neighborhood and is not detrimental to the
harmonious, orderly and attractive development contemplated by this article
and the city's comprehensive municipal plan.
3.That the design and location of the proposed development would providea
desirable environment for its occupants, as well as for its neighbors, and that
it is aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01The above-described site and designs plans are hereby approved based on the
findings outlined in Section 2 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the site plan
and design plans date-stamped January 28, 2022. Approval is subject to the
applicant doing the following:
1.Repeat this review in two years if the city has not issued a building permit for
this project.
2.All requirements of the fire marshal and building official must be met.
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3.Meet all requirements in the engineering report, dated February 4, 2022.
4.Meet all requirements in the environmental report, dated February 8, 2022.
5.The applicant shall obtain all required permits from the Capital Region
Watershed District.
6.All rooftop equipment shall be screened.
7.Signage for this site is not approved. All signs require permits.
8.Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a.A screening plan that incorporates a temporary 10-foot screening fence
for Area 1, a temporary 15-foot berm for Area 2 and the planting of at
least 40 new trees, with the preservation of existing trees within 30 feet
of the residential property line, in Area 3. Areas 1, 2 and 3 are
designated by the applicant’s submittal on February 15, 2022.
b.A soils storage plan. Any storage of soil outside of the project area will
require separate City approval.
c. The applicant shall submit a Construction Management Plan for approval
by the City’s Public Works Director.
d.Payment to the city’s tree fund to meet the requirements of the city’s tree
replacement code.
e.The applicant shall provide the city with a cash escrow or an irrevocable
letter of credit for all required exterior improvements. The amount shall
be 150 percent of the cost of the work.
9.The applicant shall complete the following before occupying the building:
a.Replace any property irons removed because of this construction.
b.Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system
for all landscaped areas.
d.Install all required outdoor lighting.
10. If any required work is not done, the city may allow temporary occupancy if:
a.The city determines that the work is not essential to the public health,
safety or welfare.
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b.The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June
1 of the following year if occupancy of the building is in the fall or winter
or within six weeks of occupancy of the building if occupancy is in the
spring or summer.
11.All work shall follow the approved plans. The director of community
development may approve minor changes
Seconded by Councilmember JuenemannAyes – All, via roll call
The motion passed.
3.Intent to Close Meeting (Minn. Stat. Section 13D.05 subd. 3(c)) to Discuss the Sale
of City-Owned Properties at 1375 Frost Avenue and 1900 Clarence Street
Assistant Community Development Director Martin gave the staff report.
Mayor Abramsmoved to close the meeting and go into a closed session to consider purchase
offers or counteroffers for the properties located at 1375 Frost Avenue East and 1900
Clarence Street North pursuant to Minnesota Statutes Section 13D.05 subd. 3(c),
Seconded by CouncilmemberJuenemannAyes – All, viaroll call
The motion passed.
Mayor Abrams closed the meeting at 9:34p.m.
Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember
Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman,
Assistant City Manager/HR Director Darrow, City Attorney Batty, Assistant Community
Development Director Martin, Public Safety Director Bierdeman, and IT Director Fowlds.
Mayor Abrams called the meeting back to order at9:54p.m.
4.Intent to Close Meeting (Minn. Stat. Section 13D.03) to Discuss Labor Contract
Updates
Assistant City Manager/HR Director Darrow gave the staff report.
Councilmember Juenemannmoved to close the meeting and go into a closed session to
discuss strategies, review offers received from the bargaining units, analyze fiscal
considerations, and to develop negotiation positions for the City’s seven collective bargaining
units, pursuant to Minnesota Statutes Section 13D.03,Subd. (b).
Seconded by CouncilmemberCaveAyes – All, via roll call
The motion passed.
Mayor Abrams closed the meeting at 9:56 p.m.
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Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember
Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman,
Assistant City Manager/HR Director Darrow, and IT Director Fowlds.
Mayor Abrams called the meeting back to order at10:07p.m.
5.AWARD OF BIDS
None
6.ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abramsadjourned the meeting at10:10 p.m.
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MINUTES
MAPLEWOOD CITY COUNCILSPECIAL MEETING
5:30 P.M. Monday, March 07, 2022
Held Remotely Via Conference Call
A.CALL TO ORDER
A special meeting of the City Council was held remotelyvia conference calland was called to
order at5:30p.m. by Mayor Abrams.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent – Arrived During Closed Session
D.APPROVAL OF AGENDA
CouncilmemberCavemoved to approve the agenda as submitted.
Seconded by CouncilmemberJuenemannAyes – 4, via roll call
Absent – Councilmember Villavicencio
The motion passed.
E.NEW BUSINESS
1.Intent to Close Meeting (Minn. Stat. Section 13D.05 subd. 3(c)) to Discuss the Purchase
of The Ponds at Battle Creek and the 77-acre Undeveloped Parcel North of the Ramsey
County Correctional Facility.
City Manager Coleman gave the staff report.
Mayor Abramsmoved to close the meetingand go into a closed session to discuss the
Purchase of The Ponds at Battle Creek and the 77-acre Undeveloped Parcel North of the
Ramsey County Correctional Facility, Pursuant to Minn. Stat. Section 13D.05 subd. 3(c).
Seconded by CouncilmemberJuenemann Ayes – 4, via roll call
Absent – Councilmember Villavicencio
The motion passed.
Mayor Abrams closed the meeting at 5:34p.m.
Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember
Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman,
Assistant City Manager/HR Director Darrow, City Attorney Batty, Finance Director Paulseth,
Assistant Community Development Director Martin, and IT Director Fowlds.
March07, 2022
City CouncilSpecialMeeting Minutes
1
City Packet Page Number 15 of 141
E3
Mayor Abrams called the meeting back to order at6:54p.m.
F.ADJOURNMENT
Mayor Abramsadjourned the meeting at6:55 p.m.
March07, 2022
City CouncilSpecialMeeting Minutes
2
Council Packet Page Number 16 of 141
F1a
City Packet Page Number 17 of 141
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 18 of 141
G1
CITY COUNCIL STAFF REPORT
Meeting Date March 14, 2022
REPORT TO:Melinda Coleman, City Manager
Ellen Paulseth, Finance Director
REPORT FROM:
Ellen Paulseth, Finance Director
PRESENTER:
Approval of Claims
AGENDA ITEM:
Action Requested: MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/Agreement Proclamation
Policy Issue:
The City Manager has reviewed the bills and authorized payment in accordance with City Council policies.
Recommended Action:
Motion to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 2,294,674.21 Checks # 108642 thru # 108689
dated 03/01/22
$ 97,952.35 Checks # 108690 thru # 108712
dated 03/08/22
$ 1,235,230.96 Disbursements via debits to checking account
dated 02/17/22 and 02/21/22 thru 03/06/22
$ 3,627,857.52 Total Accounts Payable
PAYROLL
$ 616,875.20 Payroll Checks and Direct Deposits dated 03/04/22
$ 616,875.20 Total Payroll
$ 4,244,732.72 GRAND TOTAL
Background
A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on
the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
1.Listing of Paid Bills
City Packet Page Number 19 of 141
G1, Attachments
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
10864203/01/202205114BOLTON & MENK, INC.PROJ 21-02 MCMENEMY STREET IMP27,749.00
03/01/202205114BOLTON & MENK, INC.PROF SRVS SEPTIC SYS - 2554 HALLER816.75
03/01/202205114BOLTON & MENK, INC.PROJ 16-25 STERLING ST BRIDGE417.50
10864303/01/202200213BREDEMUS HARDWARE CO INCINTERIOR DOOR REPLACEMENT-1810 BLDG2,148.71
03/01/202200213BREDEMUS HARDWARE CO INCINTERIOR DOOR REPLACEMENT-1810 BLDG2,148.71
10864403/01/202200519FLEXIBLE PIPE TOOL CO.STRAINER FOR JET TRUCK UNIT 615152.00
10864503/01/202202728KIMLEY-HORN & ASSOCIATES INCPROJ 21-09 MAPLE HILLS FORCE MAIN9,585.04
10864603/01/202200875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES96.00
10864703/01/202205353MANSFIELD OIL COCONTRACT DIESEL - FEBRUARY8,191.44
10864803/01/202205944MIDAMERICA ADMINISTRATIVE &ADMIN FEES-HRA DEBIT CARD-4TH QTR3,168.00
10864903/01/202201574T A SCHIFSKY & SONS, INCSEWER REPAIR - 2705 FREMONT AVE5,750.00
10865003/01/202201819WINDSTREAMLOCAL PHONE SERVICE 01/15 - 02/14164.31
03/01/202201819WINDSTREAMLOCAL PHONE SERVICE 12/15 - 01/14-161.47
10865103/01/202201190XCEL ENERGYELECTRIC & GAS UTILITY9,019.45
03/01/202201190XCEL ENERGYELECTRIC & GAS UTILITY5,010.63
03/01/202201190XCEL ENERGYELECTRIC & GAS UTILITY655.24
03/01/202201190XCEL ENERGYFIRE SIRENS61.82
10865203/01/202205013YALE MECHANICAL LLCNORTH FIRE STATION CONST PROJ413,250.00
10865303/01/2022010473MPAYGO PAYMENT FOR 2ND HALF 2021376,566.70
10865403/01/202206302ALL STATE COMMUNICATIONSLOW VOLTAGE RUNS IN PD543.40
10865503/01/202201834CANADIAN PACIFIC RAILWAY COLEASE 2848001 FOR UTILITY LINES500.00
10865603/01/202205823CENTURYLINKANALOG FAX LINE FOR POLICE DEPT65.65
10865703/01/202205641CHP MAPLEWOOD MN OWNER, LLCTIF PMT TO DEVELOPER 2ND HALF 2021114,400.61
10865803/01/202203463EBERT CONSTRUCTIONNORTH FIRE STATION CONST PROJ255,161.53
03/01/202203463EBERT CONSTRUCTIONNORTH FIRE STATION CONST PROJ43,422.61
10865903/01/202206255ELECTRICAL PRODUCTION SERVICESNORTH FIRE STATION CONST PROJ92,249.99
10866003/01/202206254GENERAL SHEET METAL CO. LLCNORTH FIRE STATION CONST PROJ149,530.00
10866103/01/202206260JACKSON & ASSOCIATES LLCNORTH FIRE STATION CONST PROJ38,070.78
10866203/01/202200857LEAGUE OF MINNESOTA CITIESMCSC MEMBERSHIP FOR 20221,280.00
10866303/01/202203818MEDICAMONTHLY PREMIUM - MARCH179,917.87
10866403/01/202206262MINNEAPOLIS GLASS CONORTH FIRE STATION CONST PROJ41,363.00
10866503/01/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE806.00
03/01/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE646.20
03/01/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE411.20
03/01/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE165.20
03/01/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE55.10
10866603/01/202205478MOBILE PRO SYSTEMSPD MOBILEPRO TRAILER MAINTENANCE217.00
10866703/01/202206252MULCAHY NICKOLAUS LLCNORTH FIRE STATION CONST PROJ150,484.28
10866803/01/202205768NORTH COUNTRY GMC/2022 GMC SIERRA 211732,686.00
10866903/01/202201175CITY OF NORTH ST PAULMONTHLY UTILITIES - JANUARY3,259.63
10867003/01/202201182NORTHERN AIR CORPNORTH FIRE STATION CONST PROJ68,514.95
10867103/01/202200001ONE TIME VENDORREFUND R GRIEBIE - TRANS MEDIC1,746.50
10867203/01/202200001ONE TIME VENDORDCRP REIMB1,350.00
10867303/01/202200001ONE TIME VENDORREFUND C DRAUGHN - TRANS MEDIC385.61
10867403/01/202200001ONE TIME VENDORREFUND R GEHRMAN - TRANS MEDIC290.00
10867503/01/202200001ONE TIME VENDORREFUND W MATTSON - TRANS MEDIC277.72
10867603/01/202200001ONE TIME VENDORREFUND D REEVES - TRANS MEDIC240.68
10867703/01/202202903PARK CONSTRUCTION CONORTH FIRE STATION CONST PROJ22,344.00
10867803/01/202204112PROFESSIONAL WIRELESS COMMREPAIR TWO WAY RADIO IN UNIT 612490.65
10867903/01/202206111QUADIENT FINANCE USA, INC.POSTAGE - CITY HALL POSTAGE MACHINE1,500.00
10868003/01/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE1,612.00
03/01/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE1,292.40
03/01/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE822.40
10868003/01/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE330.40
03/01/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE110.20
Council Packet Page Number 20 of 141
G1, Attachments
10868103/01/202205338REPUBLIC SERVICES #923TRASH ASSESSMENTS 202129,241.87
10868203/01/202205879ROADKILL ANIMAL CONTROLDEER REMOVAL - JANUARY238.00
10868303/01/202205939SHERMAN ASSOCIATES, INCTIF PMT - 2ND HALF 2021 - PHASE 2115,537.80
03/01/202205939SHERMAN ASSOCIATES, INCTIF PMT - 2ND HALF 2021 - PHASE 125,716.70
10868403/01/202206002ANDY SKOOGMANMEDIA TRAINING PD - FEBRUARY1,000.00
10868503/01/202206273SRF CONSULTING GROUP INC.PROF SRVS - COPE AVE TRAFFIC STUDY350.76
03/01/202206273SRF CONSULTING GROUP INC.PROF SRVS - COPE AVE WETLAND DEL231.27
10868603/01/202201545SUBURBAN RATE AUTHORITYMEMBERSHIP ASSESSMENT 1ST HALF2,115.00
10868703/01/202206253SUMMIT FIRE PROTECTION CO.NORTH FIRE STATION CONST PROJ7,163.57
10868803/01/202206264SUPERSET TILE & STONENORTH FIRE STATION CONST PROJ23,750.00
10868903/01/202201665TWIN CITY HARDWARENORTH FIRE STATION CONST PROJ17,995.85
2,294,674.21
Checks in this report.
48
City Packet Page Number 21 of 141
G1, Attachments
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
10869003/08/202202728KIMLEY-HORN & ASSOCIATES INCPROJ 21-09 MAPLE HILLS FORCE MAIN18,537.42
10869103/08/202205353MANSFIELD OIL COCONTRACT GASOLINE - FEBRUARY5,913.06
10869203/08/202205525USDA, APHIS, GENERALDEER REMOVAL THRU 12/31/21400.50
10869303/08/202201190XCEL ENERGYELECTRIC UTILITY16,456.61
03/08/202201190XCEL ENERGYELECTRIC & GAS UTILITY15,864.25
03/08/202201190XCEL ENERGYELECTRIC & GAS UTILITY1,244.23
03/08/202201190XCEL ENERGYELECTRIC UTILITY964.96
03/08/202201190XCEL ENERGYGAS UTILITY308.63
03/08/202201190XCEL ENERGYELECTRIC UTILITY47.03
03/08/202201190XCEL ENERGYGAS UTILITY43.48
03/08/202201190XCEL ENERGYELECTRIC UTILITY20.08
10869403/08/202201805ZIEGLER INC.REPAIRS TO WHEEL LOADER UNIT 7015,612.84
10869503/08/202200043ADAM'S PEST CONTROL INCQUARTERLY SERVICE - PUBLIC WORKS198.40
03/08/202200043ADAM'S PEST CONTROL INCQUARTERLY SERVICE - CITY HALL108.03
10869603/08/202204848AVESISMONTHLY PREMIUM - MARCH456.39
10869703/08/202205786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-FEB285.02
10869803/08/202203645CUMMINS SALES AND SERVICEPM FULL SERVICE - FS 600 MCKNIGHT516.68
10869903/08/202206303FAUL PSYCHOLOGICAL FORENSICPRE-EMPLOYMENT ASSESSMENT PD650.00
10870003/08/202206009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-FEB920.00
10870103/08/202205014ICABOD PRODUCTIONS LLCDEPOSIT - SOUND,LIGHTING,STAGE1,000.00
10870203/08/202205838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM353.59
10870303/08/202204273MN MANAGEMENT OF BUDGETPROCEEDS FROM FORFEITURE96.10
10870403/08/202201126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - MARCH480.00
10870503/08/202200001ONE TIME VENDORREFUND M KLEIN - TRANS MEDIC223.25
10870603/08/202200001ONE TIME VENDORREFUND ONE HOUR ROOTER - PERMIT39.98
10870703/08/202202010RAMSEY CO ATTORNEY'S OFFICEPROCEEDS FROM FORFEITURE192.20
10870803/08/202200198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,582.88
10870903/08/202203826STERNBERG LANTERS, INC.REPLACEMENT POLE-LEGACY&KENNARD7,260.00
10871003/08/202201578T R F SUPPLY CO.ICE MELT FOR SNOW/ICE & TOWELS2,046.10
10871103/08/202201649TRI-STATE BOBCAT, INC.MOWER DECK FOR TOOLCAT4,316.80
10871203/08/202203825VAN DYKE STREET HOMESTIF PMT TO DEVELOPER 2ND HALF 202111,813.84
97,952.35
23Checks in this report.
Council Packet Page Number 22 of 141
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
2/17/2022Empower - State PlanPR - Deferred Compensation26,596.00
2/17/2022MN State TreasurerDrivers License/Deputy Registrar68,841.35
2/22/2022Delta DentalDental Premium1,586.92
2/22/2022ICMA (Vantagepointe)PR - Deferred Compensation7,876.00
2/22/2022ICMA (Vantagepointe)PR - Retiree Health Savings920.00
2/22/2022Labor UnionsPR - Union Dues1,930.84
2/22/2022MidAmericaPR - HRA Flex Plan - AUL18,810.44
2/22/2022MN Dept of RevenueFuel Tax629.28
2/22/2022MN Dept of RevenueSales Tax381.00
2/22/2022MN State TreasurerDrivers License/Deputy Registrar63,128.18
2/22/2022MN State TreasurerPR - State Payroll Tax23,235.11
2/22/2022P.E.R.A.PR - P.E.R.A.122,088.13
2/23/2022Delta DentalDental Premium895.00
2/23/2022MN State TreasurerDrivers License/Deputy Registrar27,682.84
2/24/2022MN State TreasurerDrivers License/Deputy Registrar93,857.20
2/25/2022MN State TreasurerDrivers License/Deputy Registrar94,855.53
2/25/2022Optum HealthDCRP & Flex plan payments1,045.45
2/28/2022Delta DentalDental Premium2,444.30
2/28/2022MN Dept of Natural ResourcesDNR electronic licenses647.70
2/28/2022MN State TreasurerDrivers License/Deputy Registrar61,716.75
3/1/2022Accela Credit Card BillingCredit Card Billing Fee30.00
3/1/2022MN State TreasurerDrivers License/Deputy Registrar48,750.34
3/2/2022MN State TreasurerDrivers License/Deputy Registrar71,209.27
3/3/2022MN State TreasurerDrivers License/Deputy Registrar84,340.34
3/4/2022ICMA (Vantagepointe)PR - Deferred Compensation7,876.00
3/4/2022ICMA (Vantagepointe)PR - Retiree Health Savings920.00
3/4/2022Labor UnionsPR - Union Dues4,700.71
3/4/2022MidAmericaPR - HRA Flex Plan - AUL15,277.13
3/4/2022MN Dept of Natural ResourcesDNR electronic licenses1,333.00
3/4/2022MN State TreasurerDrivers License/Deputy Registrar76,075.44
3/4/2022MN State TreasurerPR - State Payroll Tax25,820.76
3/4/2022Optum HealthDCRP & Flex plan payments534.32
3/4/2022P.E.R.A.PR - P.E.R.A.131,390.00
3/4/2022U.S. TreasurerPR - Federal Payroll Tax110,631.46
3/4/2022US Bank VISA One Card*Purchasing Card Items37,174.17
1,235,230.96
*Detailed listing of VISA purchases is attached.
City Packet Page Number 23 of 141
G1, Attachments
Purchasing Card Items
Transaction
Transaction DatePosting DateMerchant NameAmountName
SITEONE LANDSCAPE SUPPLY,DAVE ADAMS
02/17/202202/18/2022$668.63
CANVA* I03335-31568123ASHLEY BERGERON
02/18/202202/21/2022$12.99
FBI LEEDA INCBRIAN BIERDEMAN
02/23/202202/24/2022$425.00
MN RECREATION AND PARK ANEIL BRENEMAN
02/15/202202/16/2022$900.00
SHARROW LIFTING PRODUCTSTROY BRINK
02/18/202202/21/2022$108.45
AMERICAN PRESSURE INCTROY BRINK
02/18/202202/21/2022$263.39
U OF M CONTLEARNINGBRENT BUCKLEY
02/22/202202/23/2022$45.00
EMERGENCY AUTOMOTIVE TEDANIEL BUSACK
02/16/202202/17/2022$230.00
SUBURBAN AUTO BODYDANIEL BUSACK
02/16/202202/18/2022$230.10
EMERGENCY AUTOMOTIVE TEDANIEL BUSACK
02/18/202202/21/2022$438.22
GRAPHIC DESIGN INCDANIEL BUSACK
02/22/202202/23/2022$123.00
CUB FOODS #1599DANIEL BUSACK
02/23/202202/24/2022$15.76
CARIBOU COFFEE CO #155DANIEL BUSACK
02/23/202202/25/2022$30.04
PANERA BREAD #601305 PDANIEL BUSACK
02/24/202202/25/2022$32.62
MENARDS OAKDALE MNSCOTT CHRISTENSON
02/11/202202/14/2022$23.81
STATE SUPPLYSCOTT CHRISTENSON
02/16/202202/17/2022$76.66
NEW YORK MAGAZINEMELINDA COLEMAN
02/19/202202/21/2022$8.00
GALLUP INCMELINDA COLEMAN
02/24/202202/25/2022$195.00
MINN FIRE SVC CERT BOARDSHAWN CONWAY
02/14/202202/16/2022$120.00
EVEREST EMERGENCY VEHICLESHAWN CONWAY
02/24/202202/25/2022$163.80
THE HOME DEPOT #2801THOMAS DABRUZZI
02/16/202202/18/2022$79.84
SOCIETYFORHUMANRESOURCEMIKE DARROW
02/14/202202/15/2022$229.00
ICMA ONLINEMIKE DARROW
02/14/202202/15/2022$1,000.00
CUB FOODS #1599BRAD DAVISON
02/13/202202/14/2022$19.49
THE HOME DEPOT #2801BRAD DAVISON
02/15/202202/17/2022$6.97
THE HOME DEPOT #2801BRAD DAVISON
02/18/202202/21/2022$54.21
AMZN MKTP US*1I3DM1FO0RICHARD DAWSON
02/22/202202/23/2022$360.28
WWW COSTCO COMRICHARD DAWSON
02/23/202202/24/2022$119.44
AMZN MKTP US*1B02607L1TOM DOUGLASS
02/17/202202/18/2022$127.98
SAFARILAND, LLCMICHAEL DUGAS
02/22/202202/23/2022$151.67
OFFICE DEPOT #1090CHRISTINE EVANS
02/11/202202/14/2022$63.75
GENERAL CREDIT FORMS INCCHRISTINE EVANS
02/15/202202/16/2022$136.01
GENERAL CREDIT FORMS INCCHRISTINE EVANS
02/15/202202/16/2022$136.01
DRIVERS LICENSE GUIDE COCHRISTINE EVANS
02/15/202202/17/2022$47.00
IMAGING SPECTRUMCHRISTINE EVANS
02/15/202202/17/2022$458.56
OFFICE DEPOT #1090CHRISTINE EVANS
02/16/202202/18/2022$10.19
PIONEER PRESS ADVCHRISTINE EVANS
02/18/202202/21/2022$547.08
PAYPAL *STPAULSTAMPCHRISTINE EVANS
02/24/202202/25/2022$71.05
IN *STORMWIND LLCMYCHAL FOWLDS
02/16/202202/17/2022$5,960.00
COMCAST CABLE COMMMYCHAL FOWLDS
02/17/202202/17/2022$4.58
ZOOM.US 888-799-9666MYCHAL FOWLDS
02/17/202202/18/2022$489.82
BESTBUYCOM806603072830MYCHAL FOWLDS
02/18/202202/21/2022$39.99
COMCAST CABLE COMMMYCHAL FOWLDS
02/23/202202/23/2022$146.32
MICROSOFT#G008132527NICK FRANZEN
02/18/202202/21/2022$2.37
AJ TEK CORPORATIONNICK FRANZEN
02/23/202202/24/2022$60.00
AMERICAN HEART SHOPCPRDEREK FRITZE
02/15/202202/16/2022$451.33
KNOWLAN'S MARKET #2CAROLE GERNES
02/24/202202/25/2022$20.43
AMZN MKTP US*515LB3T03ALEX GERONSIN
02/18/202202/21/2022$110.00
MENARDS OAKDALE MNTAMARA HAYS
02/10/202202/14/2022$26.62
SHERWIN WILLIAMS 703127GARY HINNENKAMP
02/16/202202/17/2022$57.50
THE HOME DEPOT #2801GARY HINNENKAMP
02/16/202202/18/2022$112.64
HALEY STRATEGIC PARTNERSMICHAEL HOEMKE
02/17/202202/18/2022$459.30
AMZN MKTP US*DK7VV7Q03DAVID JAHN
02/11/202202/14/2022$43.14
DALCO ENTERPRISESDAVID JAHN
02/15/202202/16/2022$128.40
OFFICE DEPOT #1090LOIS KNUTSON
02/15/202202/17/2022$120.81
OFFICE DEPOT #1079LOIS KNUTSON
02/15/202202/17/2022$12.52
Council Packet Page Number 24 of 141
G1, Attachments
SQ *DAVIS LOCK AND SAFEJASON KUCHENMEISTER
02/14/202202/15/2022$6.99
FEDEX 289828437713JASON KUCHENMEISTER
02/15/202202/16/2022$38.69
ELECTRO WATCHMAN INCJASON KUCHENMEISTER
02/15/202202/16/2022$25.00
ARROWWOOD RESORT AND CONFSTEVE LOVE
02/22/202202/24/2022$333.99
NINO S PIZZERIAMICHAEL MONDOR
02/10/202202/14/2022$17.22
TENNIS ROLL OFF LLCMICHAEL MONDOR
02/11/202202/14/2022$339.50
TENNIS ROLL OFF LLCMICHAEL MONDOR
02/11/202202/14/2022$603.50
TENNIS ROLL OFF LLCMICHAEL MONDOR
02/11/202202/14/2022$773.50
ASPEN MILLSMICHAEL MONDOR
02/15/202202/16/2022$696.16
ASPEN MILLSMICHAEL MONDOR
02/22/202202/23/2022$291.00
N-EARRACHEL MURRAY
02/13/202202/14/2022$168.99
BCA TRAINING EDUCATIONRACHEL MURRAY
02/22/202202/23/2022$125.00
CINTAS CORPBRYAN NAGEL
02/12/202202/14/2022$73.74
CINTAS CORPBRYAN NAGEL
02/12/202202/14/2022$220.91
CINTAS CORPBRYAN NAGEL
02/12/202202/14/2022$16.63
CINTAS CORPBRYAN NAGEL
02/16/202202/17/2022$91.85
CINTAS CORPBRYAN NAGEL
02/16/202202/17/2022$14.69
CINTAS CORPBRYAN NAGEL
02/16/202202/17/2022$106.37
CINTAS CORPBRYAN NAGEL
02/16/202202/17/2022$12.75
CINTAS CORPBRYAN NAGEL
02/16/202202/17/2022$38.87
CINTAS CORPBRYAN NAGEL
02/23/202202/24/2022$109.89
CINTAS CORPBRYAN NAGEL
02/23/202202/24/2022$125.57
CINTAS CORPBRYAN NAGEL
02/23/202202/24/2022$12.75
CINTAS CORPBRYAN NAGEL
02/23/202202/24/2022$15.05
CINTAS CORPBRYAN NAGEL
02/23/202202/24/2022$30.77
NATIONAL REGISTRY EMTKEN NIELSEN
02/18/202202/21/2022$25.00
IN *MINNESOTA CIT OFFICERMICHAEL NYE
02/14/202202/15/2022$900.00
MINNESOTA GOVERNMENT FINAELLEN PAULSETH
02/15/202202/16/2022$70.00
GOVERNMENT FINANCE OFFICELLEN PAULSETH
02/24/202202/25/2022$475.00
DELTA AIR 0062499728286KENNETH POWERS
02/16/202202/17/2022$338.20
LIFE ASSIST INCKENNETH POWERS
02/17/202202/18/2022$179.86
METRO PRODUCTS INCSTEVEN PRIEM
02/11/202202/14/2022$100.04
FACTORY MTR PTS #19STEVEN PRIEM
02/14/202202/15/2022$125.35
FACTORY MTR PTS #19STEVEN PRIEM
02/14/202202/15/2022$57.49
H & L MESABI COMPANYSTEVEN PRIEM
02/14/202202/15/2022$1,320.00
0391-AUTOPLUSSTEVEN PRIEM
02/14/202202/15/2022$7.82
0391-AUTOPLUSSTEVEN PRIEM
02/15/202202/16/2022$72.89
0391-AUTOPLUSSTEVEN PRIEM
02/15/202202/16/2022$39.10
PIONEER RIM AND WHEEL-MNSTEVEN PRIEM
02/15/202202/16/2022$157.60
KIMBALL MIDWEST PAYEEZYSTEVEN PRIEM
02/16/202202/17/2022$107.88
0391-AUTOPLUSSTEVEN PRIEM
02/16/202202/17/2022$91.07
TRI-STATE BOBCATSTEVEN PRIEM
02/16/202202/17/2022$367.74
FACTORY MTR PTS #19STEVEN PRIEM
02/17/202202/18/2022$218.82
COMOLUBE AND SUPPLIES INCSTEVEN PRIEM
02/17/202202/18/2022$181.69
0391-AUTOPLUSSTEVEN PRIEM
02/17/202202/18/2022$100.56
AN FORD WHITE BEAR LAKSTEVEN PRIEM
02/17/202202/21/2022$54.16
FASTENAL COMPANY 01MNT11STEVEN PRIEM
02/22/202202/23/2022$158.18
0391-AUTOPLUSSTEVEN PRIEM
02/22/202202/23/2022$103.77
0391-AUTOPLUSSTEVEN PRIEM
02/23/202202/24/2022$12.82
POMP S TIRE #021STEVEN PRIEM
02/24/202202/25/2022$548.00
0391-AUTOPLUSSTEVEN PRIEM
02/24/202202/25/2022$33.49
0391-AUTOPLUSSTEVEN PRIEM
02/24/202202/25/2022$153.35
AMAZON.COM*R10SS26R3MICHAEL RENNER
02/16/202202/16/2022$31.28
AMZN MKTP US*3X5PQ0O63MICHAEL RENNER
02/17/202202/17/2022$118.26
PEAK TRADING CORPAUDRA ROBBINS
02/10/202202/14/2022$29.75
CINTAS CORPAUDRA ROBBINS
02/16/202202/17/2022$72.86
ON SITE SANITATION INCAUDRA ROBBINS
02/21/202202/23/2022$800.00
AMZN MKTP US*1I1WS2ZL1JOSEPH RUEB
02/19/202202/21/2022$34.96
SAFE-FAST(MW)ROBERT RUNNING
02/16/202202/17/2022$229.66
City Packet Page Number 25 of 141
G1, Attachments
GALLSSTEPHANIE SHEA
02/17/202202/18/2022$1,247.96
CINTAS CORPSTEPHANIE SHEA
02/17/202202/18/2022$53.82
STREICHER'S MOSTEPHANIE SHEA
02/18/202202/21/2022$1,335.97
IN *ENVUE TELEMATICS LLCSTEPHANIE SHEA
02/18/202202/21/2022$624.00
POLICE RECORDS MGMTSTEPHANIE SHEA
02/22/202202/23/2022$259.00
POLICE RECORDS MGMTSTEPHANIE SHEA
02/22/202202/23/2022$259.00
THOMSON WEST*TCDSTEPHANIE SHEA
02/24/202202/25/2022$635.54
CINTAS CORPSTEPHANIE SHEA
02/24/202202/25/2022$53.82
FBI LEEDA INCJOSEPH STEINER
02/23/202202/24/2022$50.00
FBI LEEDA INCJOSEPH STEINER
02/23/202202/24/2022$425.00
HARDWIRE, LLCBRIAN TAUZELL
02/18/202202/18/2022$50.99
FOX LABSBRIAN TAUZELL
02/18/202202/21/2022$549.70
US PEACEKEEPERBRIAN TAUZELL
02/18/202202/21/2022$221.45
NORTH AMERICAN RESCUE LLBRIAN TAUZELL
02/21/202202/22/2022$885.04
AGILITE SYSTEMSBRIAN TAUZELL
02/24/202202/24/2022$250.90
HRT TACTICAL GEARBRIAN TAUZELL
02/24/202202/24/2022$126.90
N-EARBRIAN TAUZELL
02/24/202202/24/2022$168.99
221B TACTICALBRIAN TAUZELL
02/24/202202/25/2022$73.50
GRUBER'S POWER EQUIPMENTTODD TEVLIN
02/22/202202/23/2022$56.96
COREMARK METALS -MNJEFF WILBER
02/16/202202/17/2022$192.45
BOUND TREE MEDICAL LLCERIC ZAPPA
02/11/202202/14/2022$159.62
LIFE ASSIST INCERIC ZAPPA
02/11/202202/14/2022$123.25
LIFE ASSIST INCERIC ZAPPA
02/14/202202/15/2022$72.00
LIFE ASSIST INCERIC ZAPPA
02/18/202202/21/2022$550.00
BOUND TREE MEDICAL LLCERIC ZAPPA
02/23/202202/25/2022$1,167.51
$37,174.17
Council Packet Page Number 26 of 141
CITY OF MAPLEWOOD
G1, Attachments
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
03/04/22ABRAMS, MARYLEE602.85
03/04/22CAVE, REBECCA530.61
03/04/22JUENEMANN, KATHLEEN530.61
03/04/22KNUTSON, WILLIAM530.61
03/04/22VILLAVICENCIO, NICHOLE530.61
03/04/22COLEMAN, MELINDA7,040.00
03/04/22DARROW, MICHAEL5,165.19
03/04/22KNUTSON, LOIS3,403.95
03/04/22CHRISTENSON, SCOTT2,428.41
03/04/22DOUGLASS, TOM2,954.46
03/04/22JAHN, DAVID2,322.08
03/04/22HERZOG, LINDSAY2,902.81
03/04/22RAMEAUX, THERESE3,766.81
03/04/22DEBILZAN, JUDY2,590.50
03/04/22PAULSETH, ELLEN5,912.55
03/04/22RACETTE, THOMAS2,601.09
03/04/22RUEB, JOSEPH4,646.49
03/04/22STANLEY, JENNIFER3,507.40
03/04/22ARNOLD, AJLA2,293.82
03/04/22CROSS, JULIA1,950.40
03/04/22EVANS, CHRISTINE2,439.20
03/04/22LARSON, MICHELLE2,316.89
03/04/22SCHORR, JENNIFER1,768.81
03/04/22SINDT, ANDREA3,941.09
03/04/22ABRAHAM, JOSHUA2,849.602,849.60
03/04/22HANSON, MELISSA2,136.84
03/04/22HOCKBEIN, JUDY1,331.47
03/04/22KRAMER, PATRICIA1,498.24
03/04/22MOY, PAMELA1,857.21
03/04/22OSTER, ANDREA2,323.82
03/04/22REGINO, ANITA1,229.60
03/04/22VITT, JULIANNE1,459.47
03/04/22WEAVER, KRISTINE3,499.78
03/04/22XIONG, KANGBAO1,229.60
03/04/22BAKKE, LONN3,856.59
03/04/22BARTZ, PAUL1,257.50
03/04/22BELDE, STANLEY4,065.12
03/04/22BENJAMIN, MARKESE3,720.28
03/04/22BERGERON, ASHLEY3,413.86
03/04/22BIERDEMAN, BRIAN6,790.621,069.74
03/04/22BROWN, RAE3,202.96
03/04/22BURT-MCGREGOR, EMILY3,893.66
03/04/22BUSACK, DANIEL6,465.031,053.08
03/04/22COLEMAN, ALEXANDRA1,879.44
03/04/22CONDON, MITCHELL3,691.52
03/04/22CRUZ, TREANA2,941.24
03/04/22DEMULLING, JOSEPH4,343.32
03/04/22DUGAS, MICHAEL4,765.19
03/04/22FORSYTHE, MARCUS3,662.12
03/04/22FRITZE, DEREK5,911.74
03/04/22GABRIEL, ANTHONY5,106.88
03/04/22GEISELHART, BENJAMIN2,805.08
03/04/22HAWKINSON JR, TIMOTHY4,098.12
03/04/22HENDRICKS, JENNIFER2,253.63
03/04/22HER, PHENG3,976.00
City Packet Page Number 27 of 141
03/04/22HER, TERRELL2,718.78
G1, Attachments
03/04/22HOADLEY, JOSHUA1,892.99
03/04/22HOEMKE, MICHAEL4,765.19
03/04/22JOHNSON, JEREMY2,405.99
03/04/22KANDA, MADELINE3,402.20
03/04/22KIM, WINSTON3,336.30
03/04/22KONG, TOMMY3,873.84
03/04/22KROLL, BRETT4,523.87461.99
03/04/22KUCHENMEISTER, GINA2,301.56
03/04/22KUCHENMEISTER, JASON2,247.16
03/04/22LANGNER, TODD507.50
03/04/22LENERTZ, NICHOLAS3,465.85
03/04/22LYNCH, KATHERINE3,515.90
03/04/22MARINO, JASON4,370.34
03/04/22MATTHEIS, TAWNY2,454.32
03/04/22METRY, ALESIA1,681.25
03/04/22MURRAY, RACHEL4,006.24
03/04/22NYE, MICHAEL4,945.91
03/04/22OLSON, JULIE3,957.48
03/04/22PARKER, JAMES3,787.01
03/04/22PASDO, JOSEPH2,287.87
03/04/22PEREZ, GUSTAVO2,996.95
03/04/22PETERS, DANIEL3,568.94
03/04/22SALCHOW, CONNOR3,236.05
03/04/22SANCHEZ, ISABEL2,843.20
03/04/22SHEA, STEPHANIE2,612.64
03/04/22STARKEY, ROBERT4,224.36
03/04/22STEINER, JOSEPH4,765.19
03/04/22STOCK, AUBREY3,579.41
03/04/22SWETALA, NOAH3,548.50
03/04/22TAUZELL, BRIAN4,419.69
03/04/22WENZEL, JAY3,686.38
03/04/22WIETHORN, AMANDA5,050.83
03/04/22XIONG, KAO4,026.81
03/04/22XIONG, TUOYER3,438.19
03/04/22ZAPPA, ANDREW3,761.95
03/04/22BARRETTE, CHARLES2,821.71
03/04/22BAUMAN, ANDREW3,972.94
03/04/22BEITLER, NATHAN3,482.06
03/04/22CAMPBELL, MACLANE3,545.07
03/04/22CONWAY, SHAWN4,471.96
03/04/22CRAWFORD JR, RAYMOND3,925.26
03/04/22CRUMMY, CHARLES3,850.58
03/04/22DABRUZZI, THOMAS4,723.43
03/04/22DANLEY, NICHOLAS3,958.41
03/04/22DAVISON, BRADLEY4,882.14
03/04/22DAWSON, RICHARD7,321.12
03/04/22HAGEN, MICHAEL4,312.70
03/04/22HALWEG, JODI4,540.16
03/04/22HANG, RYAN304.50
03/04/22HAWTHORNE, ROCHELLE5,761.30
03/04/22KUBAT, ERIC4,312.61
03/04/22LANDER, CHARLES3,753.52
03/04/22LANIK, JAKE3,432.13
03/04/22LO, CHING450.00
03/04/22LUKIN, STEVEN1,880.00
03/04/22MALESKI, MICHAEL3,650.64
03/04/22MCGEE, BRADLEY3,734.26
03/04/22MERKATORIS, BRETT3,710.52
03/04/22MONDOR, MICHAEL5,474.97
03/04/22NEILY, STEVEN5,912.30
03/04/22NIELSEN, KENNETH3,262.94
Council Packet Page Number 28 of 141
03/04/22NOVAK, JEROME5,098.10
G1, Attachments
03/04/22POWERS, KENNETH3,947.08
03/04/22SEDLACEK, JEFFREY3,732.00
03/04/22STREFF, MICHAEL4,506.42
03/04/22WARDELL, JORDAN3,861.05
03/04/22WILLIAMSON, MICHAEL3,825.52
03/04/22WILSON, DAMARI507.50
03/04/22ZAPPA, ERIC3,760.69
03/04/22CORTESI, LUANNE2,316.89
03/04/22JANASZAK, MEGHAN3,175.14
03/04/22BRINK, TROY3,932.79
03/04/22BUCKLEY, BRENT3,464.64
03/04/22EDGE, DOUGLAS2,971.08
03/04/22JONES, DONALD2,970.77
03/04/22MEISSNER, BRENT2,964.15
03/04/22MLODZIK, JASON2,574.99
03/04/22NAGEL, BRYAN4,631.80
03/04/22OSWALD, ERICK2,965.08
03/04/22RUNNING, ROBERT3,439.96
03/04/22TEVLIN, TODD2,945.74
03/04/22ZAHNOW, LANCE2,579.09
03/04/22BURLINGAME, NATHAN3,278.40
03/04/22DUCHARME, JOHN3,343.02
03/04/22ENGSTROM, ANDREW3,338.40
03/04/22JAROSCH, JONATHAN4,508.31
03/04/22LINDBLOM, RANDAL3,343.02
03/04/22LOVE, STEVEN6,189.75
03/04/22STRONG, TYLER3,181.60
03/04/22GERNES, CAROLE2,820.19
03/04/22HERBER, GREGORY72.00
03/04/22JORGENSON, SETH216.00
03/04/22MCKANE, QUINN72.00
03/04/22FRIBERG, DAVID2,199.66
03/04/22HAYS, TAMARA2,651.99
03/04/22HINNENKAMP, GARY3,549.42
03/04/22NAUGHTON, JOHN3,002.87
03/04/22ORE, JORDAN2,807.08
03/04/22STOKES, KAL2,458.53
03/04/22BEGGS, REGAN2,455.39
03/04/22HAMMOND, ELIZABETH2,516.63
03/04/22JOHNSON, ELIZABETH2,409.79
03/04/22JOHNSON, RANDY4,462.88
03/04/22KROLL, LISA2,321.51
03/04/22THOMSON, JEFFREY5,366.87
03/04/22FINWALL, SHANN3,974.61
03/04/22MARTIN, MICHAEL4,221.93
03/04/22DREWRY, SAMANTHA2,970.59
03/04/22LENTZ, DANIEL2,915.39
03/04/22THIENES, PAUL3,067.03
03/04/22WESTLUND, RONALD2,650.59
03/04/22WELLENS, MOLLY2,983.45
03/04/22BJORK, BRANDON299.00
03/04/22BRENEMAN, NEIL3,272.61
03/04/22CAMPBELL, KEVIN108.00
03/04/22CAMPBELL, LUCAS180.00
03/04/22GORACKI, GERALD255.00
03/04/22HUGGAR, ANGELA217.75
03/04/22KORF, CAIN72.00
03/04/22LO, SATHAE608.50
03/04/22ROBBINS, AUDRA4,817.58
03/04/22WHITE, LINDA327.00
03/04/22BERGO, CHAD3,787.41
City Packet Page Number 29 of 141
03/04/22SCHMITZ, KEVIN2,384.49
G1, Attachments
03/04/22SHEERAN JR, JOSEPH4,274.79
03/04/22ADAMS, DAVID2,626.33
03/04/22HAAG, MARK7,790.514,815.71
03/04/22JENSEN, JOSEPH2,629.56
03/04/22SCHULTZ, SCOTT4,601.89
03/04/22WILBER, JEFFREY2,696.24
03/04/22PRIEM, STEVEN3,048.90
03/04/22WOEHRLE, MATTHEW2,979.66
03/04/22XIONG, BOON2,720.52
03/04/22FOWLDS, MYCHAL5,181.02
03/04/22FRANZEN, NICHOLAS3,855.18
03/04/22GERONSIN, ALEXANDER3,320.84
03/04/22RENNER, MICHAEL3,454.40
616,875.2010,250.12
Council Packet Page Number 30 of 141
G2
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:
Andrea Sindt, City Clerk
AGENDA ITEM:
Local Lawful Gambling Permit for Knights of Columbus #4374, 1695
Kennard Street
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
A request for a Local Lawful Gambling permit has been submitted by the Knights of Columbus
#4374. Approval of the request would allow lawful gambling activity to be conducted during the
organization’s KC Bingo held at Presentation of Mary Grade School, 1695 Kennard Street, on April
9, 2022.
Recommended Action:
Motion to approve the Local Lawful Gambling permit for Knights of Columbus #4374 for their event
on April 9, 2022.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12.
Background:
Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166.
MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from
state licensing requirements.
Attachments:
None
City Packet Page Number 31 of 141
G3
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director/City Engineer
Bryan Nagel, Street/Storm/Building Superintendent
PRESENTER:Steven Love
AGENDA ITEM:
Bituminous Material Purchases for 2022 Season
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
City Council will consider authorizing the purchase of bituminous materials for the 2022
Maintenance season.
Recommended Action:
Motion to authorize the Street Superintendent to purchase bituminous materials in an amount up to
$80,000 for the 2022 street maintenance season.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $80,000.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Maplewood streets are a vital part of the City’s infrastructure and the condition of these streets have
a direct impact on the quality of life for residents and businesses. City staff utilize the bituminous
materials for pothole repairs of City streets.
Background:
An allocation is made in the Public Works operating budget each year for the purchase of
bituminous materials in order to maintain roads through patching, spot paving, shouldering, and
bituminous curb repairs. It is anticipated that the cost for the bituminous purchases will be $80,000
for the 2022 maintenance season.
Council Packet Page Number 32 of 141
G3
The proposed supplier of bituminous materials is T.A. Schifsky and Sons due to their nearby
location in North St. Paul and their competitive pricing. The second closet asphalt plant is owned by
the City of St. Paul, requiring an approximate 60 minute round trip. By adding the extra travel time
per load, the City’s bituminous maintenance operations would be much less effective.
Attachments:
None.
City Packet Page Number 33 of 141
G4
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Michael Mondor, Fire and EMS Chief
PRESENTER:
Michael Mondor, Fire and EMS Chief
AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract,
Change Order No. 31, No. 32, and No. 33, North Fire Station Construction
Project
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
City Council will consider approving the attached resolution Directing Modification of the Existing
Construction Contract, Change Order No. 31, No. 32, and No. 33, North Fire Station Construction
Project.
Recommended Action:
Motion to approve resolution Directing Modification of the Existing Construction Contract, Change
Order No. 31, No. 32, and No. 33, North Fire Station Construction Project, North Fire Station
Construction Project and authorize the Mayor and City Manager to sign Change Order No. 31, No. 32,
and No. 33.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $41,718 (Credit)
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: Fire Facility Fund
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Approval of Change Order No. 31 will decrease the project construction amount by $49,950
•Work Scope 08-D-Yale Mechanical, LLC. ($49,950), for a credit associated with overhead
garage doors which will change the contract amount to $542,866.
Approval of Change Order No. 32 will increase the project construction amount by $3,950.
•Work Scope 09-A-Mulcahy Nickolaus, LLC. $3,950 for added material and work scope. This
will change the contract amount to $332,349.50.
Approval of Change Order No. 33 will increase the project construction amount by $4,282.
•Work Scope 23-A-General Sheet Metal Company, LLC. $4,282 for added equipment. This will
change the contract amount to $1,017,919.
Council Packet Page Number 34 of 141
G4
The revised contract amounts fall within the approved project budget of $13,100,000. No adjustments
to the approved budget are necessary at this time.
Background:
The City Council awarded construction contracts to Yale Mechanical, LLC, Mulcahy Nickolaus, LLC
and General Sheet Metal Company, LLC as part of the North Fire Station Construction Project.
Change Order No. 31 proposes to decrease the construction contract by $49,950 associated with a
credit for overhead garage doors. The contractor selected remains unable to provide a lead time for
overhead garage doors that will be installed in the command garages. Kraus-Anderson recommended
that the city pursue another vendor to provide overhead garage doors. The credit will be a net zero
change once the overhead doors are procured through another vendor.
Change Order No. 32 proposes to increase the construction contract by $3,950 associated with
increased materials, labor and work scope to enclose and insulate a support beam in the apparatus
bay.
Change Order No. 33 proposes to increase the construction contract by $4,282 associated with
increased equipment for adding controls to a unit heater. These controls were not previously called
out in bid documents.
The changes requested fall within the budgeted construction contingency costs and no changes to the
project budget are required at this time.
Attachments:
1.Change Order No. 31
2.Change Order No. 32
3.Change Order No. 33
4.Resolution Directing Modification of the Existing Construction Contract, Change Order No. 31, No.
32, and No. 33, for the North Fire Station Construction Project
City Packet Page Number 35 of 141
G4, Attachment 1
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Council Packet Page Number 36 of 141
G4, Attachment 1
City Packet Page Number 37 of 141
G4, Attachment 2
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Council Packet Page Number 38 of 141
G4, Attachment 2
City Packet Page Number 39 of 141
G4, Attachment 2
BID FORM
To:Kraus Anderson
Attn:
Phone:Cell:
Fax:
Email
Job Name:Maplewood Fire Station Plans Dated:
Address:City:State:MN
Date of Bid:02/10/22 Time Due:Estimate From:Dan Rygwalski
Cell # :651-239-4595
Email:danr@mulcahynickolaus.com
Section NumberDescription
Soffit To Cover Beam
Addm. Noted:Tax Included:Yes Performance Bond Included:No
BASE BID:$3,950.00
Note: Bids may be withdrawn if not accepted within:30 days
Included:Cleanup To Your Dumpster, Soffit To Cover Beam On Mezzanine, See Attached Sketch,
Standard
Excluded:Electrical Power, Heat, Water, Enclosure, Temp Partitions, Dust Partitions,
Specific Premium Time, Backing and Blocking, Sound Insulation Above Ceiling Grid, All Visible Caulking, Rough
Exclusions:and Finish Carpentry, Wood Framing and Plywood, FRP, Patching and Prepping Of Existing Conditions
For New Finishes, Patching At Abandoned Electrical Outlets, Aluminum Reveals, Corner Guards,
Level 5 Finish/Skimcoat,
Alternate #'sDescriptionAddDeduct
Signature:Accepted By:Date:
Date:Company Name:
Position:Estimator / Project Manager Position:
Council Packet Page Number 40 of 141
G4, Attachment 2
City Packet Page Number 41 of 141
G4, Attachment 3
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Council Packet Page Number 42 of 141
G4, Attachment 3
City Packet Page Number 43 of 141
G4, Attachment 3
Council Packet Page Number 44 of 141
G4, Attachment 3
City Packet Page Number 45 of 141
G4, Attachment 3
Council Packet Page Number 46 of 141
G4, Attachment 4
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 31, NO. 32,
AND CHANGE ORDER NO. 33
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
construction of the North Fire Station, and has approved construction contracts related to the
project.
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as North Fire Station Construction Project, Change Order No. 31, No. 32, and
Change Order No. 33.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and
directed to modify the existing contract by executing said Change Order No.31 which
is a decrease of $49,950.00.
The revised contract amount for Work Scope 08-D, Yale Mechanical LLC is
$542,866.
2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 32
which is an increase of $3,950.
The revised contract amount for Work Scope 09-A, Mulcahy Nickolaus, LLC is
$332,349.50
3. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 33
which is an increase of $4,282.
The revised contract amount for Work Scope 23-A, General Sheet Metal Company,
LLC is $1,017,919.
th
Adopted by the Maplewood City Council on this 14 day of March 2022.
City Packet Page Number 47 of 141
G5
Council Packet Page Number 48 of 141
G5
City Packet Page Number 49 of 141
G5, Attachment 1
Council Packet Page Number 50 of 141
G6
City Packet Page Number 51 of 141
G6
Council Packet Page Number 52 of 141
G6, Attachment 1
LABOR AGREEMENT
BETWEEN
CITY OF MAPLEWOOD
AND
LAW ENFORCEMENT LABOR SERVICES INC.,
(LOCAL 153)
January 1, 2019 - December 31, 2020
January 1, 2021 Î December 31, 2021
City Packet Page Number 53 of 141
G6, Attachment 1
Table of Contents
MASTER LABOR AGREEMENT ................................................................................................ 33
ARTICLE 1: PURPOSE OF AGREEMENT ................................................................................ 33
ARTICLE 2: RECOGNITION ...................................................................................................... 33
ARTICLE 3: DEFINITIONS ......................................................................................................... 33
ARTICLE 4: EMPLOYER SECURITY ......................................................................................... 44
ARTICLE 5: EMPLOYER AUTHORITY ...................................................................................... 44
ARTICLE 6: UNION SECURITY ................................................................................................. 44
ARTICLE 7: EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE ............................................. 55
ARTICLE 8: SAVINGS CLAUSE ................................................................................................ 77
ARTICLE 9: SENIORITY ............................................................................................................ 77
ARTICLE 10: DISCIPLINE .......................................................................................................... 88
ARTICLE 11: CONSTITUTIONAL PROTECTION ...................................................................... 88
ARTICLE 12: WORK SCHEDULES ............................................................................................ 88
ARTICLE 13: WAGES ................................................................................................................ 99
ARTICLE 14: VACATIONS/ANNUAL LEAVE ......................................................................... 1010
ARTICLE 15: SICK LEAVE ..................................................................................................... 1111
ARTICLE 16: SEVERANCE PAY ........................................................................................... 1212
ARTICLE 17: FUNERAL/BEREVEMENT LEAVE ................................................................... 1212
ARTICLE 18: HOLIDAYS ........................................................................................................ 1212
ARTICLE 19: FALSE ARREST ............................................................................................... 1313
ARTICLE 20: OVERTIME ....................................................................................................... 1313
ARTICLE 21: COURT TIME ................................................................................................... 1414
ARTICLE 22: CALL BACK TIME ............................................................................................ 1414
ARTICLE 23: ON-CALL .......................................................................................................... 1414
ARTICLE 24: WORKING OUT OF CLASSIFICATION ........................................................... 1515
ARTICLE 25: INSURANCE ..................................................................................................... 1515
ARTICLE 26: STANDBY PAY ................................................................................................. 1818
ARTICLE 27: UNIFORMS ....................................................................................................... 1818
ARTICLE 28: INJURY ON DUTY ............................................................................................ 1818
ARTICLE 29: LONGEVITY AND EDUCATIONAL INCENTIVE .............................................. 1818
ARTICLE 30: TUITION REIMBURSEMENT ........................................................................... 1919
ARTICLE 31: FIELD TRAINING OFFICER ............................................................................. 2020
ARTICLE 32: WAIVER ............................................................................................................ 2020
ARTICLE 33: DURATION ....................................................................................................... 2020
Council Packet Page Number 54 of 141
G6, Attachment 1
MASTER LABOR AGREEMENT
BETWEEN
CITY OF MAPLEWOOD
LAW ENFORCEMENT LABOR SERVICES INC., (LOCAL 153)
ARTICLE 1: PURPOSE OF AGREEMENT
This AGREEMENT is entered into as of January 1, 202119, between the CITY OF
MAPLEWOOD, hereinafter called the EMPLOYER, and LAW ENFORCEMENT LABOR
SERVICES INC. hereinafter called the UNION.
It is the intent and purpose of this AGREEMENT to:
1.1 Establish procedures for the resolution of disputes concerning this AGREEMENT'S
interpretation and/or application; and
1.2 Place in written form the parties' agreement upon terms and conditions of employment
for the duration of this AGREEMENT.
ARTICLE 2: RECOGNITION
2.1 The EMPLOYER recognizes the UNION as the exclusive representative, under Minn.
Stat. 179A.03, Subd. 8 for all police personnel in the following job classifications:
Police Officer
Police Officer - Dog Handler
2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or
exclusion of a new or modified job class, the issue shall be submitted to the Bureau of
Mediation Services for determination.
ARTICLE 3: DEFINITIONS
3.1 GROUP/UNION: Law Enforcement Labor Services Inc.
3.2 UNION MEMBER: A member of Law Enforcement Labor Services Inc. (Local 153).
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The City of Maplewood Police Department.
3.5 EMPLOYER: The City of Maplewood.
3.6 CHIEF: The Chief of the Maplewood Police Department.
3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services
Inc., (Local 153).
3
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G6, Attachment 1
3.8 INVESTIGATOR/DETECTIVE: An employee specifically assigned or classified by the
EMPLOYER to the job classification and/or job position of
INVESTIGATOR/DETECTIVE.
3.9 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess
of the employee's scheduled shift.
3.10 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch
break.
3.11 REST BREAKS: Periods during the SCHEDULED SHIFT during which the employee
remains on continual duty and is responsible for assigned duties.
3.12 LUNCH BREAK: A period during the SCHEDULED SHIFT during which the employee
remains on continual duty and is responsible for assigned duties.
3.13 STRIKE: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slow-down, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes of
inducing, influencing or coercing a change in the conditions or compensation or the
rights, privileges or obligations of employment.
ARTICLE 4: EMPLOYER SECURITY
The UNION agrees that during the life of this AGREEMENT that the UNION will not cause,
encourage, participate in, or support any strike, slow-down, or other interruption of or
interference with the normal functions of the EMPLOYER.
ARTICLE 5: EMPLOYER AUTHORITY
5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all
manpower, facilities, and equipment; to establish functions and programs; to set and
amend budgets; to determine the utilization of technology; to establish and modify the
organizational structures; to select, direct, and determine the number of personnel; to
establish work schedules; and to perform any inherent managerial function not
specifically limited by this AGREEMENT.
5.2 Any term and condition of employment not specifically established or modified by this
AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify,
establish, or eliminate.
ARTICLE 6: UNION SECURITY
6.1 The EMPLOYER shall deduct from the wages of employees who authorize such a
deduction in writing an amount necessary to cover monthly UNION dues. Such monies
shall be remitted as directed by the UNION.
6.2 The UNION may designate employees from the bargaining unit to act as a steward and
an alternate and shall inform the EMPLOYER in writing of such choice and changes in
the position of steward and/or alternate.
6.3 The EMPLOYER shall make space available on the employee bulletin board for posting
UNION notice(s) and announcement(s).
4
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G6, Attachment 1
6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all
claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result
of any action taken or not taken by the EMPLOYER under the provisions of this Article.
ARTICLE 7: EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
7.1 Definition of a Grievance - A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this AGREEMENT.
7.2 UNION Representatives - The EMPLOYER will recognize REPRESENTATIVES
designated by the UNION as the grievance representatives of the bargaining unit having
the duties and responsibilities established by this Article. The UNION
REPRESENTATIVES and/or their successors when so designated as provided by 6.2 of
this AGREEMENT shall be the sole representative of the UNION.
7.3 Processing of a Grievance - It is recognized and accepted by the UNION and the
EMPLOYER that the processing of grievances as hereinafter provided is limited by the
job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished
during normal working hours only when consistent with such EMPLOYEE duties and
responsibilities. The aggrieved EMPLOYEE and a UNION REPRESENTATIVE shall be
allowed a reasonable amount of time without loss in pay when a grievance is
investigated and presented to the EMPLOYER during normal working hours provided
that the EMPLOYEE and the UNION REPRESENTATIVE have notified and received the
approval of the designated supervisor who has determined that such absence is
reasonable and would not be detrimental to the work programs of the EMPLOYER.
7.4 Procedure - Grievances, as defined by Section 7.1, shall be resolved in conformance
with the following procedure.
Step 1. An EMPLOYEE claiming a violation concerning the interpretation of
application of this AGREEMENT shall, within twenty-one (21) calendar days after
such alleged violation has occurred, present such grievance to a Lieutenant.
The Lieutenant will discuss and give an answer to such Step 1 grievance within
ten (10) calendar days after receipt. A grievance not resolved in Step 1 and
appealed to Step 2 shall be placed in writing setting forth the nature of the
grievance, the facts on which it is based, the provision or provisions of the
AGREEMENT allegedly violated, the remedy requested, and shall be appealed
to Step 2 within ten (10) calendar days after the LieutenantÓs final answer in Step
1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10)
calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the UNION and
discussed with the Chief of Police. The Chief of Police shall give the UNION the
EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt
of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed
in Step 3 within ten (10) calendar days following the Chief of PoliceÓs final answer
in Step 2. Any grievance not appealed in writing to Step 3 by the UNION within
ten (10) calendar days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the UNION and
discussed with the City Manager. The City Manager shall give the UNION the
5
City Packet Page Number 57 of 141
G6, Attachment 1
EMPLOYER'S answer in writing within ten (10) calendar days after receipt of
such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to
Step 4 within ten (10) calendar days following the City ManagerÓs final answer in
Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten
(10) calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the UNION
shall be submitted to arbitration subject to the provisions of the Public
Employment Labor Relations Act of 1971. The selection of an arbitrator shall be
made in accordance with the "Rules Governing the Arbitration of Grievances" as
established by the Bureau of Medication Services Ðas amendedÑ to the ÐPublic
Employment Labor Relations Act of 1971.Ñ
7.5 Arbitrator's Authority
7.5a The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this AGREEMENT. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
EMPLOYER and the UNION, and shall have no authority to make a decision on
any other issue not so submitted.
7.5b The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of laws,
rules, or regulations having the force and effect of law. The arbitrator's decisions
shall be submitted in writing within thirty (30) days following the close of the
hearing or the submission of briefs by the parties, whichever be later, unless the
parties agree to an extension. The decision shall be binding on both the
EMPLOYER and the UNION and shall be based solely on the arbitrator's
interpretation or application of the express terms of this AGREEMENT and to the
facts of the grievance presented.
7.5c The fees and expenses for the arbitrator's services and proceedings shall be
borne equally by the EMPLOYER and the UNION provided that each party shall
be responsible for compensating its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause such a record to
be made, providing it pays for the record. If both parties desire a verbatim record
of the proceedings the cost shall be shared equally.
7.6 Waiver - If a grievance is not presented within the time limits set forth above, it shall be
considered "waived". If a grievance is not responded to within the specified time limits,
the UNION may elect to treat the grievance as denied at that step and immediately
appeal the grievance to the next step. The time limit in each step may be extended by
mutual written agreement of the EMPLOYER and the UNION in each step.
7.7 Choice of Remedy - If, as a result of the written EMPLOYER response in Step 3, the
grievance remains unresolved, and if the grievance involves the suspension, demotion,
or discharge of an employee who has completed the required probationary period, the
grievance may be appealed either to Step 4 of Article VII or a procedure such as: Civil
Service, Veteran's Preference, or E.E.O.C. If appealed to any procedure other than
Step 4 of Article VII the grievance is not subject to the arbitration procedure as provided
in Step 4 of Article VII. The aggrieved employee shall indicate in writing which
procedure is to be utilized -- Step 4 of Article VII or another appeal procedure -- and
shall sign a statement to the effect that the choice of any other hearing precludes the
6
Council Packet Page Number 58 of 141
G6, Attachment 1
aggrieved employee from making a subsequent appeal through Step 4 of Article VII.
The election set forth above shall not apply to claims subject to the jurisdiction of the
United States Equal Employment Opportunity Commission.
ARTICLE 8: SAVINGS CLAUSE
This agreement is subject to the laws of the United States, the State of Minnesota, and the
signed municipality. In the event any provision of this agreement shall be held to be contrary to
law by a Court of competent jurisdiction from whose final judgment or decree no appeal has
been taken within the time provided, such provision shall be voided. All other provisions of this
agreement shall continue in full force and effect. The voided provision shall be renegotiated at
the request of either party.
ARTICLE 9: SENIORITY
9.1 Seniority shall be determined by the employee's start date in the job class, regardless of
whether they were initially hired as part-time or full-time officers. Seniority shall be
determined by the employee's length of continuous employment with the Police
Department and posted in an appropriate location. Seniority rosters may be maintained
by the Chief on the basis of time in grade and time within specific classifications.
9.2 During the probationary period a newly hired or rehired employee may be discharged at
the sole discretion of the EMPLOYER. During the probationary period promoted or
reassigned employees may be replaced in their previous position at the sole discretion
of the EMPLOYER.
9.3 A reduction of work force will be accomplished on the basis of seniority. Employees
shall be recalled from layoff on the basis of seniority. Employees on layoff shall have an
opportunity to return to work within two years of the time of their layoff before any new
employee is hired.
9.4 Senior employees will be given preference with regard to transfer, job classification
assignments and promotions when the job-relevant qualifications of employees are
equal.
9.5 Senior qualified employees shall be given shift assignment preference after eighteen
(18) months of continuous full-time employment. Schedules will be bid two (2) times a
st
year. The first bid for the following year will be posted by October 1. Employees shall
st
complete their first bid by November 1. The first bid will be implemented on January
stst
1. The second bid for the current year will be posted by April 1. Employees shall
stst
complete the bid process by May 1. The second bid will be implemented on July 1 for
the current year.
Employees shall bid in a timely manner. ÐTimely MannerÑ is defined as a maximum of
two of the employeeÓs working days after becoming eligible to bid.
9.6 Employees may select two (2) continuous vacation periods by seniority in the fall for the
following calendar year. The first choice shall be selected from a posting posted by
November 2nd. Such selection shall be completed by November 30th. The second
choice shall be selected from a posting posted by December 1st. Such selection shall
be completed by December 31st. There shall be no second choice bids until first choice
bids have been completed. Employees shall bid in a timely manner. ÐTimely mannerÑ is
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G6, Attachment 1
defined as a maximum of two of the employeeÓs working days after becoming eligible to
bid. After December 31st, vacations shall be bid on a first-come, first-served basis.
9.7 Master Seniority. Employees hired on or after January 1, 1989, must use length of
continuous service with the City's police department for purposes of exercising their
seniority rights under Sections 9.5 and 9.6 of the labor agreement.
ARTICLE 10: DISCIPLINE
10.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one
or more of the following forms:
a) oral reprimand;
b) written reprimand;
c) suspension;
d) demotion; or
e) discharge.
10.2 Suspensions, demotions, and discharges will be in written form.
10.3 Written reprimands, notices of suspension, and notices of discharge, which are to
become part of an employee's personnel file shall be read and acknowledged by
signature of the employee. Employees and the UNION will receive a copy of such
reprimands and/or notices.
10.4 Employees may examine their own individual personnel files at reasonable times under
the direct supervision of the EMPLOYER.
10.5 Employees will not be questioned concerning an investigation of disciplinary action
unless the employee has been given an opportunity to have a UNION representative
present at such questioning.
10.6 Grievances relating to suspensions, demotions or terminations shall be initiated by the
UNION in Step 3 of the grievance procedure under Article 7.
10.7 The EMPLOYER will remove old disciplinary letters after five (5) years if no further
discipline, above that of a verbal reprimand, has occurred within that five-year period.
ARTICLE 11: CONSTITUTIONAL PROTECTION
Employees shall have the rights granted to all citizens by the United States and Minnesota State
Constitutions.
ARTICLE 12: WORK SCHEDULES
12.1 The normal work year is two thousand and eighty hours (2,080) to be accounted for by
each employee through:
a) Hours worked on assigned shifts.
b) Holidays.
c) Assigned training.
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G6, Attachment 1
d) Authorized leave time.
e) Required time (if on a schedule where required time is a component).
12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length
of time of the assigned shifts.
12.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a
minimum or maximum number of hours the EMPLOYER may assign employees.
ARTICLE 13: WAGES
13.1 WAGE RATES
Effective January 1, 2019 (3.0% increase)
Start ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. 70% of After 3 year Rate
After 1 Year ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. 80% of After 3 year Rate
After 2 Years ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ 90% of After 3 year Rate
:
After 3 years = $ 6,875.26
After 4 years = $ 6,887.59
After 8 years = $ 6,899.90
After 12 years = $ 6,912.21
Effective January 1, 20210 (3.0% increase)
Start ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. 70% of After 3 year Rate
After 1 Year ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. 80% of After 3 year Rate
After 2 Years ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ 90% of After 3 year Rate
After 3 years = $ 7,081.52
After 4 years = $ 7,094.22
After 8 years = $ 7,106.90
After 12 years = $ 7,119.58
Employees shall receive the following Wage Adjustment
A one-time, non-base lump sum payment on January 1, 2021 equal to the greater of
2% of base pay on January 1, 2021; or $2,000.
It is understood that the City has the right to start a new hire at any step in the regular salary range
(excluding longevity steps) at the CityÓs discretion when hiring an experienced officer.
13.2 In addition to the hourly rates provided in article 13.1 the city will contribute up to one
hundred twenty ($120) dollars per month in deferred compensation, provided the Employee
agrees to match the EMPLOYERÓS contribution of one hundred twenty ($120) dollars per
month. The EMPLOYER agrees that if the Employee desires to contribute a lesser amount
then the EMPLOYER shall match that lesser amount as well. The Employee agrees to have
the funds deposited in an approved deferred compensation plan.
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G6, Attachment 1
13.3 Employees classified or assigned by the EMPLOYER to the following job classifications
or positions will receive six percent (6%) of the Top Patrol Rate per month or that
amount prorated for less than a full month in addition to their regular wage rate:
Investigator (Detective)
School Resource Officer
Retail Crime Officer
Violent Crime Enforcement Team (VCET) designee
13.4 Employees classified or assigned by the EMPLOYER to the following job classifications
or positions will receive $100 per month or that amount prorated for less than a full
month in addition to their regular wage rate:
Street Crimes Unit
13.5 Based on requirements in the Federal Fair Labor Standards Act (FLSA), Dog Handlers
will be paid thirty (30) minutes each calendar day at time and one-half their regular rate
of pay for care, maintenance, and training of the officer's dog. Whenever an officer's
dog is placed in a kennel, the additional compensation (30 minutes at time and one-half)
will not apply for that day(s). The officer must notify his/her supervisor whenever the dog
is placed in a kennel prior to submitting a timecard for that pay period. The kennel fee, if
there is a fee, will be paid by the EMPLOYER. The EMPLOYER must approve the
kennel.
Any time in excess of thirty (30) minutes per day needed for care, maintenance, or
training of the officer's dog must be authorized in advance by the Chief of Police or
his/her designee. In the event that the FLSA requirements no longer apply, then the
method of compensation for Dog Handlers would immediately revert back to the 4%
differential over top patrol.
13.6 Anytime that one of the listed job classifications becomes open, a notice of the vacancy
will be posted.
ARTICLE 14: VACATIONS/ANNUAL LEAVE
14.1 Full-time employees who are on the vacation/sick leave benefit plan shall earn vacation
as per the following schedule:
Vacation Accrual Rates for FT employees -
1-4 years of service 10 working days per year
(80 hours)
5-11 years of service 15 working days per year
(120 hours per year)
12-20 years of service 20 working days per year
(160 hours per year)
21 years and thereafter 25 working days per year
(200 hours per year)
Full-time employees who are on the annual leave benefit plan shall earn annual leave as
per the following schedule:
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Annual Leave Accrual Rates for FT employees -
Years of Service Annual Accrual Rates
1 - 4 Years 19 days (152 hours per year)
5 - 11 Years 24 days (192 hours per year)
12 - 20 Years 29 days (232 hours per year)
After 20 Years 34 days (272 hours per year)
14.2 Employees on vacation are allowed to carry over a maximum of one and one-half (1-1/2)
times their annual vacation rate into any succeeding year. Annual leave will accrue on a
pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry
over up to their full balance as long as the total balance never exceeds the 62-day cap.
No additional accrual will occur above the cap.
14.3 The EMPLOYER and UNION agree to incorporate the Annual Leave Program as
adopted by the City Council on February 12, 2001, and as amended on September 23,
2002.
ARTICLE 15: SICK LEAVE
15.1 A full-time employee who is not accruing annual leave shall accumulate sick leave at a
rate of one and one-quarter (1-1/4) days per month. Accumulated sick leave shall never
total more than 2,400 hours (300 days) except as provided in Article 15.2. Actual sick
leave cannot be made up by additional work shifts.
15.2 Sick Leave Conversion - Full-time employees can convert sick leave to vacation or
deferred compensation (at the employee's current pay rate) on December 31st of any
year assuming the employee elected the conversion option at the beginning of the year
and had at least 800 hours at that time. The rate of conversation will be two (2) hours of
sick leave for one (1) hour of vacation or deferred compensation. Such conversion shall
not exceed a total of forty-eight (48) hours of vacation or deferred compensation.
15.2a The sick leave balance will be capped (frozen) on January 1 of the year the
option is first elected. That balance or cap (which can be anything between
800 and 2,400 hours) will remain as the cap for that employee into the future.
15.2b Employees will, however, accrue additional sick leave hours (above the cap)
during the succeeding twelve months at the regular accrual rate only for
purposes of conversion or use during that year.
15.2c The conversion will take place on December 31st and will be limited to the 48
hours as stated above. Only hours earned in excess of the cap (January 1
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G6, Attachment 1
through December 31) are eligible for conversion. Any additional hours
accrued but unused during that year will be lost.
15.2d An employee who does not elect the conversion option will never accrue above
2,400 hours. Employees who are close to, or at, 2400 hours who elect the
conversion option at the beginning of a given year can accrue additional sick
leave above the 2,400 hours during the year only for purposes of conversion,
or use, during that year. Hours accrued but unused between January 1 and
December 31 of that year will then be converted to a maximum of 48 hours of
vacation or deferred compensation. Any remaining balance above the cap will
be lost. The employee will start the following year with no more than 2400
hours.
15.2e Employees who have a sick leave cap and who retire or resign under
satisfactory conditions prior to December 31st of a given year, will be eligible to
convert up to eighty percent (80%) of sick leave accrued and unused during
that year.
15.3 Annual Leave Î Article 15.1 and 15.2 do not apply to employees who accrue annual
leave except as provided in the Annual Leave Program (Current Sick Leave BalanceÏ
Deferred Sick Leave and Severance Pay sections.)
ARTICLE 16: SEVERANCE PAY
Upon retirement or termination under satisfactory conditions, after at least ten (10) years of
service, the employee shall receive one-half (1/2) of his/her accumulated sick leave upon the
basis of the employee's outgoing salary. In case of death not contributable to his duty, payment
of one-half (1/2) of employee's sick leave shall be paid to the employee's beneficiary. In case of
death in the line of duty, payment of the employee's full-accumulated sick leave shall be made
to the employee's beneficiary.
ARTICLE 17: FUNERAL/BEREVEMENT LEAVE
A maximum of up to three (3) shifts of funeral/bereavement leave with pay shall be extended to
a regular full-time officer upon the death of a member of the immediate family of said officer or
his/her spouse (i.e., spouse, children, grandchildren, parents, grandparents, brothers, sisters,
brothers-in-law, sisters-in-law, or guardian). Any leave beyond one shift, up to a maximum of
three shifts, to be on approval of department head or authorized designee. The actual amount
of time off, and funeral leave approved, will be determined by the department head depending
on individual circumstances (such as closeness of the relative, arrangements to be made,
distance to the funeral, etc.)
ARTICLE 18: HOLIDAYS
18.1 All full-time employees shall be entitled to observe the following ten (10) statutory
holidays and shall be compensated at their regular pay rate for these days. Holiday
st
hours (x80 hours) will be made available January 1 of each year. If employment is
separated the balance will be withheld by the employer based on the actual holidays
earned.
New Year's Day Veteran's Day
President's Day Thanksgiving Day
Memorial Day Friday after Thanksgiving
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Labor Day Christmas Day
Martin Luther King's B-Day Independence Day
These holidays shall be credited toward the normal work year as per 12.1 of the Labor
Agreement.
18.2 If employees are required to work on an observed holiday (listed in 18.1), they shall
be compensated at time and one half for actual hours worked on the holiday.
Employees who work at least half of their assigned shift on the holiday will receive
time and one half for the entire shift. Compensation shall be credited in either pay or
compensatory time off.
18.3 If compelled to duty on their scheduled off-duty time on a statutory holiday, as
defined in Article 18.1, employees will be compensated for a minimum of two (2)
hoursÓ pay at two times (2x) the employeeÓs regular rate of pay.
18.4 If compelled by their supervisor to work in excess of a regularly scheduled shift on a
holiday, as defined in Article 18.1, employees will be compensated at two times (2x)
the employeeÓs regular rate of pay for only those actual hours worked in excess of
their scheduled shift.
18.5 In addition to the holidays listed in 18.1, all full-time employees shall receive twenty (20)
hours of Personal holiday time per year. The time shall be requested off by the
employee and approved by the employer. The hours must be used during the year and
st
will not carry over to the next year. Any unused hours as of December 31 will be
converted to the employeeÓs Retiree Health Savings Plan.
18.6 Officers on a 5-2 rotation who are required to work on a holiday will be allowed to take
another day off within the pay period plus receive four (4) hours of pay OR can elect to
receive time and one-half pay with no time off. This is in addition to regular holiday pay.
ARTICLE 19: FALSE ARREST
The EMPLOYER shall provide and pay all premiums due on False Arrest Insurance to cover all
employees covered by this AGREEMENT.
ARTICLE 20: OVERTIME
20.1 Employees will be compensated at one and one-half (1-1/2) times the employee's regular
base rate for hours worked in excess of the employee's regularly scheduled shift. Changes
of shifts do not qualify an employee for overtime under this Article.
20.2 Overtime will be distributed as equally as practicable.
20.3 Overtime refused by employees will for record purposes under Article 20.2 be considered
as unpaid overtime worked.
20.4 For the purpose of computing overtime compensation, overtime hours worked shall not be
pyramided, compounded, or paid twice for the same hours worked.
20.5 Overtime will be calculated to the nearest fifteen (15) minutes.
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G6, Attachment 1
20.6 Employees have the obligation to work overtime or call backs if requested by the
EMPLOYER unless unusual circumstances prevent the employee from so working.
20.7 Voluntary Partial Shift Exchanges - Employees may elect to exchange hours with another
employee on a one-for-one basis, up to a maximum of a full shift. When exchanging hours
under this method, employees would not be eligible for overtime for extra hours worked as
a result of the exchange. Likewise, the EMPLOYER would not require employees to use
leave or compensatory time to make up any hours below eight (8) hours per shift. Shift
exchanges are subject to supervisory approval prior to the exchange. The exchange must
occur during the same twenty-eight (28) day schedule and must be an even exchange
(hour for hour). It is understood the request to exchange hours must be submitted in
writing to the Lieutenant in charge of scheduling (or the LieutenantÓs designee) and must be
approved prior to the first date of the exchange.
ARTICLE 21: COURT TIME
Employees who are required to appear in Court during their scheduled off-duty time shall
receive a minimum of four (4) hours pay at one and one-half (1-1/2) times the employee's base
pay rate. An extension or early report to a regularly scheduled shift for Court appearance does
not qualify the employee for the four (4) hour minimum. If employees have received notice from
EMPLOYER of a specific date and time to appear in court on behalf of EMPLOYER during their
scheduled off duty time, and EMPLOYER and/or the EMPLOYERÓs designee cancels said
appearance with less than thirty-six (36) hoursÓ notice from the time and date of such requested
appearance, then employee shall receive reimbursement equivalent to the Court Time pay as
provided herein, for such cancellation, upon notation on the timesheet of the employee
requesting such reimbursement. Such reimbursement shall not apply to cancellation of
appearances for jury trials, or if employee has been called for multiple hearings on the same
day, unless notice was provided less than thirty-six (36) hours prior to the multiple hearings, that
all such hearings were cancelled. In such event that multiple hearings were noticed for the same
day and all were cancelled less than thirty-six (36) hours prior to such hearings, then employee
is still only eligible for one, four (4) hour reimbursement as provided above.
ARTICLE 22: CALL BACK TIME
An employee who is called to duty during his scheduled off-duty time shall receive a minimum of
two (2) hours' pay at one and one-half (1-1/2) times the employee's base pay rate. An
extension or early report to a regularly scheduled shift for duty does not qualify the employee for
the two (2) hour minimum.
ARTICLE 23: ON-CALL
23.1 Definition. Police Officers assigned to the classification of Investigator (Detective)
pursuant to Article 13.3 of the collective bargaining agreement that is required by the
Employer to be available to answer a service call and perform work if necessary during
hours outside their normal work shift, shall be considered Ðon-call.Ñ
23.2 Schedule. The Employer will establish an on-call schedule one month prior to the initial
implementation; after which a schedule will be posted for three months at a time.
Generally, Investigators will be on-call on a weekly rotating basis. The week will start on
Thursday at 0800 hours and end the following week on Thursday at 0759 hours.
Investigators are allowed to switch days or weeks with one another and shall notify their
immediate supervisor.
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G6, Attachment 1
23.3 Requirements. If assigned as on-call, employees must ensure they are available to be
contacted. Investigators will carry their work assigned phone with them at all times and
are expected to answer immediately. Employees must respond as quickly as possible,
with all necessary gear, but no longer than 60 minutes shall they arrive on-scene.
23.4 Compensation. In addition to the compensation outlined in Article 13.3, Investigators will
be compensated one-hundred fifty dollars ($150) per month.
23.5 Vehicle. Take-home vehicles are optional and provided to Employees to assist in
conducting City business. Use of City-owned property and vehicles outside work hours
will be allowed only in situations where such use constitutes a benefit to the City,
including personal use incidental to the use of the vehicle for City business. Use of take-
home vehicles for driving to and from work or work-related meetings or training on off-
duty hours is permitted. Employees with take home vehicles must have sufficient
equipment in the vehicle to respond to a call whenever their vehicles are used.
23.6 Call-Back. In addition to the above compensation, employees who are on-call and are
called to duty shall be compensated pursuant to Article 22 of the collective bargaining
agreement.
ARTICLE 24: WORKING OUT OF CLASSIFICATION
24.1 Officer In Charge: Employees assigned by the Employer to assume the significant
duties, responsibilities and authority of a higher classification on a short term or
emergency basis (not to exceed one (1) shift) shall receive $5.50 per hour over their
regular pay rate for the actual hours worked in the higher position.
24.2 Acting Sergeant: Employees assigned by the Employer to assume the significant duties,
responsibilities and authority of a higher classification as a temporary, acting sergeant
shall be paid at the base rate for Sergeant.
ARTICLE 25: INSURANCE
2019 Health Care Costs/Contributions
25.1 For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of
the cost of employee (single) health insurance premium less $20, and 50% plus $45
toward the cost of the monthly dependent health insurance premium for the High
Deductible Health Plan (hereafter the ÐHDHPÑ) for either the Medica Elect/Essential or
Medica Choice plans. The Employer shall contribute towards the cost of insurance as
follows:
a. $20 per month credit towards single health care insurance for those employees
who are deemed to have actively participated in the City provided Wellness Plan.
i. The term actively participated shall be as determined by the Labor-
Management Wellness Committee.
b. $1,900 annually into a Health Reimbursement Account (HRA) for those
employees who elect single coverage in either the Medica Elect/Essential Plan or
Medica Choice plan.
c. $3,200 annually into a HRA for those employees who elect family coverage in
either the Medica Elect/Essential Plan or Medica Choice Plan.
15
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G6, Attachment 1
d. The City shall make such deposits for single or family HRA contributions by way
of pro-rata contributions. The City will also provide a funding option which shall
be available to any employee who requires earlier funding of the CityÓs
contribution due to medical event(s). In such case, the Employee shall make a
request for funding to the Human Resources Coordinator and shall provide
documentation supporting such request. The City shall also make a resource
person available on a regular basis to the Employees to assist them with
paperwork and billing issues related to the HDHP.
e. As an incentive to participate in the Wellness Program, the City shall contribute
up to $450 annually toward the Employee HRA for those Employees who have
been determined to have actively participated in the Wellness Program as
determined by the Labor-Management Wellness Committee. At the employeeÓs
option the employee may choose to receive up to twelve (12) hours of annual
leave or twelve (12) hours of vacation pay (for those employees still on the
vacation sick plan) in lieu of receiving the contribution into the EmployeeÓs HRA.
25.2 For all employees hired on or after January 1, 2013, the following shall apply
a. The employer will pay 100% of the cost of employee (single) health insurance
premium less $20, and 50% plus $45 toward the cost of the monthly dependent
health insurance premium for the High Deductible Health Plan (hereafter the
ÐHDHPÑ) for the Medica Elect/Essential plan. For any employee who chooses to
participate in any other plan offered by the City, if any, the City will contribute an
amount equal to the actual dollar amounts paid for single HDHP coverage
towards the monthly premiums for other such plans for single coverage, and an
amount equal to the actual dollar amounts paid for family HDHP coverage for
families toward the monthly premiums for such plans for family coverage and the
employee shall be responsible to pay any difference over and above such
contributions. The Employer shall contribute towards the cost for insurance as
follows:
i. $20 per month credit towards single health care insurance for those
employees who are deemed to have actively participated in the City
provided Wellness Plan.
1. The term actively participated shall be as determined by the
Labor-Management Wellness Committee.
ii. $1,700 annually into a Health Reimbursement Account (HRA) for those
employees who elect single coverage. For newly hired employees who
have successfully completed one year of employment, the contribution
shall be $1800.00.
iii. $2,700 annually into a HRA for those employees who elect family
coverage. For newly hired employees who have successfully completed
one year of employment, the contribution for family coverage shall be
$2800.00.
b. The City shall contribute up to $450 annually toward the Employee HRA for those
Employees who have been determined to have actively participated in the
Wellness Program as determined by the Labor-Management Wellness
Committee. At the employeeÓs option the employee may choose to receive up to
16
Council Packet Page Number 68 of 141
G6, Attachment 1
12 hours of annual leave in lieu of receiving the contribution into the EmployeeÓs
HRA.
20210 Health Care Costs/Contributions
The Employer and the Employee mutually agree to re-open this contract in 2019 to negotiate
health insurance costs/contributions. The Employer and the Employee mutually agreed to
Health Care Costs and Contributions for 2021. The re-opener is exclusive to health care. The
Employer and the Employee further agree to actively engage in labor-management discussions
and planning with regard to future citywide health insurance offerings. It is the cityÓs expectation
that a global agreement will be reached by the cityÓs insurance committee.
In the event the health insurance provision of this agreement fails to meet the requirements of
the Affordable Care Act and/or other new federal legislation or causes the Employer to be
subject to a penalty, tax, or fine, the Union and the Employer will meet immediately to negotiate
alternative provisions.
25.3 Any changes that are presented at renewal will be discussed (and agreed to) through
the Insurance Labor-Management Committee process. Insurance benefits apply to full-
time employees only.
25.4 Dental, Life and Long-Term Disability Insurance Î The EMPLOYER shall pay one
hundred percent (100%) of the cost of employee (single) dental insurance coverage, a
$35,000 group term life insurance policy, and long-term disability insurance for regular
full-time employees.
25.5 Short-Term Disability Insurance Î The City agrees to offer or go out for bid for short-term
disability insurance coverage. Employees may elect this optional coverage at the
employeeÓs cost.
25.6 The CITY will provide an IRS-125 plan for the employee's contribution in order to permit
the EMPLOYEE to pay with pre-tax dollars.
25.7 Retiree Health Savings Plan -- The City agrees to provide a retiree health savings plan
with the following plan specifications:
1. Participant & benefit eligibility criteria: Must be full-time employee, no minimum or
maximum age and years of service requirement, except as stipulated for eligibility
severance pay in current labor agreement.
2. Benefits will be limited to insurance premiums (health, dental, vision & long Îterm
care premiums, Medicare Part B, Medicare Part D, Medicare supplements, other
prescription drugs & insurance premiums) and out-of-pocket expenses described as
eligible by the IRS.
3. The RHS plan will be funded by severance pay as follows:
A) One hundred percent (100%) of eligible severance pay for sick leave and
deferred sick leave would be deposited into the RHS plan if the employee is at
least age fifty (50) at time of separation.
B) One hundred percent (100%) of accrued vacation would be deposited into the
RHS plan if the employeeÓs balance is at least two hundred seventy-five (275)
17
City Packet Page Number 69 of 141
G6, Attachment 1
hours and is at least age (50) at time of separation. If under two hundred
seventy-five (275) hours or under age fifty (50), nothing would go in.
C) One hundred percent (100%) of accrued annual leave would be deposited into
the RHS plan if the employeeÓs balance is at least eighty (80) hours and is at
least age fifty (50) at time of separation from service. If under eighty (80) hours
or under age fifty (50), nothing would go in.
D) One hundred percent (100%) of unused personal holiday and comp time bank
would be deposited into the RHS plan.
4. The RHS plan will be funded with annual deposits as follows:
A) Employees with vacation time will have the cash value of all vacation hours in
excess of the carry-over limit (1.5 times annual accrual) deposited into the RHS
plan.
B) Employees will have the cash value of all personal holiday hours unused as of
December 31, deposited into the RHS plan.
ARTICLE 26: STANDBY PAY
26.1 Employees required by the EMPLOYER to standby shall be paid for each standby time
at the rate of one (1) hour's pay for each hour on standby. Paramedics on medical on-
call status shall be paid at the rate of one-quarter (1/4) hour pay for each hour on on-call.
26.2 An employee placed on standby for court will be paid one-quarter (1/4) hour for each
hour on standby under the following circumstances. A Lieutenant, or higher-ranking
officer in the department, will set a defined period with a start and automatic ending time,
but can call and cancel it earlier. The Lieutenant will decide when and if they will put an
employee on standby.
ARTICLE 27: UNIFORMS
The Employer shall provide probationary officers uniforms and necessary equipment items for
the term of their probationary period. The Employer will provide an account for non-probationary
officers and plain clothes officer, in which uniforms and necessary equipment can be purchased
from, in the amount of nine hundred ($900) per year in 2019-2020. Uniform balances may be
carried over from year to year, not to exceed a one (1) year amount.
ARTICLE 28: INJURY ON DUTY
Employees injured during the performance of their duties for the EMPLOYER and thereby
rendered unable to work for the EMPLOYER will be paid the difference between the employee's
regular take-home pay and Worker's Compensation insurance and other disability payments for
a period not to exceed ninety (90) working days per injury, not charged to the employee's
vacation, sick leave, or other accumulated paid benefits. Employees shall receive no more than
their regular take-home pay during the ninety (90) working days.
ARTICLE 29: LONGEVITY AND EDUCATIONAL INCENTIVE
Effective July 1, 1978, the following terms and conditions are effective:
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G6, Attachment 1
29.1 After four (4) years of continuous employment each employee shall choose to be paid
supplementary pay of 3.5% (of employeeÓs Patrol Rate) per month or supplementary pay
based on educational credits as outlined in 28.7 of this Article.
29.2 After eight (8) years of continuous employment each employee shall choose to be paid
supplementary pay of 5.5% (of employeeÓs Patrol Rate) per month or supplementary pay
based on educational credits as outlined in 28.7 of this Article.
29.3 After twelve (12) years of continuous employment each employee shall choose to be paid
supplementary pay of 7.5% (of employeeÓs Patrol Rate) per month or supplementary pay
based on educational credits as outlined in 28.7 of this Article.
29.4 After sixteen (16) years of continuous employment each employee shall choose to be paid
supplementary pay of 9.5% (of employeeÓs Patrol Rate) per month or supplementary pay
based on educational credits as outlined in 28.7 of this Article.
29.5 After twenty (20) years of continuous employment each employee shall choose to be paid
supplementary pay of 10.5% (of employeeÓs Patrol Rate) per month or supplementary pay
based on educational credits as outlined in 28.7 of this Article.
29.6 Employees may choose supplementary pay either for length of service or for educational
credits no more often than once every twelve (12) months.
29.7 Supplementary pay based on educational credits will be paid to employees hired prior to
January 1, 1986, after twelve (12) months of continuous employment at the rate of:
Education Credits stated in Pay
terms of college quarter credits Increment
45 - 89 92.32
90 - 134 157.20
135 - 179 222.08
180 or more 286.96
Not all courses are to be eligible for credit. Courses receiving qualifying credits must be
job related. (Thus, a 4-year degree is not automatically 180 credits -- or a 2-year
certificate is not automatically 90 credits.) Job-related courses plus those formally
required to enter such courses shall be counted. If Principles of Psychology (8 credits)
is required before taking Psychology of Police Work (3 credits), completion of these
courses would yield a total of 11 qualifying credits. C.E.U.'s (Continuing Education
Units) in job-related seminars, short courses, institutes, etc., shall also be counted.
The EMPLOYER shall determine which courses are job related. Disputes are grievable
based on the criteria outlined in the award of Minnesota Bureau of Mediation Services
Case No. 78-PN-370-A.
ARTICLE 30: TUITION REIMBURSEMENT
30.1 When funds are available as determined by the Department Head, the EMPLOYER
agrees to pay fifty percent (50%) of the cost of tuition, books and unique software
required specifically for the class ( as opposed to general software such as ÐMicrosoft
Word¨Ñ), upon successful completion with a ÐCÑ grade or better, seventy-five percent
(75%) reimbursement upon completion with a ÐBÑ grade or better and eighty five percent
(85%) reimbursement upon completion with an A grade, during the term of this
19
City Packet Page Number 71 of 141
G6, Attachment 1
AGREEMENT, on accredited course work at the vocational, undergraduate, or graduate
college level which is determined by the EMPLOYER to be job related. All course work
covered by this Article shall be during non-working hours. Part-Time Employees are
eligible for this benefit on a prorated basis. The maximum reimbursement will be based
on the per credit cost at the University of Minnesota. Employees may elect to attend a
more costly school provided they pay the difference in cost. Employees must reimburse
the City on a pro-rata basis if they voluntarily leave employment or are terminated for
cause within thirty-six (36) months of reimbursement.
30.2 The EMPLOYER will reimburse officers one hundred percent (100%) of the cost of
peace officer license renewal.
ARTICLE 31: FIELD TRAINING OFFICER
Employees assigned by the EMPLOYER to perform Field Training Officer duties will be paid
$4.75 per hour for the actual hours assigned such duties.
ARTICLE 32: WAIVER
32.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this AGREEMENT, are hereby superseded.
32.2 The parties mutually acknowledge that during the negotiations which resulted in this
AGREEMENT, each had the unlimited right and opportunity to make demands and
proposals with respect to any term or condition of employment not removed by law from
bargaining. All agreements and understandings arrived at by the parties are set forth in
writing in this AGREEMENT for the stipulated duration of this AGREEMENT.
The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to
meet and negotiate regarding any and all terms and conditions of employment referred
to or covered by this AGREEMENT or with respect to any term or condition of
employment not specifically referred to or covered by the AGREEMENT, even though
such terms or conditions may not have been within the knowledge or contemplation of
either or both of the parties at the time this contract was negotiated or executed.
32.3 The UNION and the CITY agree to meet and confer to discuss possible
accommodations for "qualified" disabled employees as the need arises, consistent with
the intent of the Americans with Disabilities Act.
ARTICLE 33: DURATION
This AGREEMENT shall be effective as of January 1, 202119, except as herein noted, and shall
remain in full force and effect until the thirty-first day of December 20210. In witness whereof, the
parties hereto have executed this AGREEMENT on this ____ day of____________________,
202218.
FOR THE CITY OF MAPLEWOOD: LAW ENFORCEMENT LABOR SERVICES,
INC., Local 153
___________________________________ ______________________________
Mayor Business Agent
20
Council Packet Page Number 72 of 141
G6, Attachment 1
___________________________________ ______________________________
City Manager Steward
___________________________________ ______________________________
Assistant City Manager/HR Director Steward
21
City Packet Page Number 73 of 141
G6, Attachment 2
LABOR AGREEMENT
BETWEEN
CITY OF MAPLEWOOD
AND
LAW ENFORCEMENT LABOR SERVICES INC., (LOCAL 173)
SERGEANTS
January 1, 2019 - December 31, 2020
January 1, 2021- December 31, 2021
Council Packet Page Number 74 of 141
G6, Attachment 2
Table of Contents
ARTICLE 1: PURPOSE OF AGREEMENT ................................................................................ 11
ARTICLE 2: RECOGNITION ...................................................................................................... 11
ARTICLE 3: DEFINITIONS ......................................................................................................... 11
ARTICLE 4: EMPLOYER SECURITY ........................................................................................... 2
ARTICLE 5: EMPLOYER AUTHORITY ........................................................................................ 2
ARTICLE 6: UNION SECURITY ................................................................................................... 2
ARTICLE 7: EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE ............................................... 2
ARTICLE 8: SAVINGS CLAUSE ................................................................................................ 55
ARTICLE 9: SENIORITY ............................................................................................................ 55
ARTICLE 10: DISCIPLINE .......................................................................................................... 55
ARTICLE 11: CONSTITUTIONAL PROTECTION ...................................................................... 66
ARTICLE 12: WORK SCHEDULES ............................................................................................ 66
ARTICLE 13: OVERTIME ........................................................................................................... 77
ARTICLE 14: COURT TIME ....................................................................................................... 77
ARTICLE 15: CALLBACK TIME ................................................................................................. 77
ARTICLE 16: VACATIONS/ANNUAL LEAVE ............................................................................. 88
ARTICLE 17: HOLIDAYS ............................................................................................................ 99
ARTICLE 18: SICK LEAVE ......................................................................................................... 99
ARTICLE 19: SEVERANCE PAY ........................................................................................... 1010
ARTICLE 20: FUNERAL LEAVE ............................................................................................ 1010
ARTICLE 21: INJURY ON DUTY ............................................................................................ 1010
ARTICLE 22: INSURANCE ..................................................................................................... 1111
ARTICLE 23: STANDBY PAY ................................................................................................. 1313
ARTICLE 24: UNIFORMS ....................................................................................................... 1313
ARTICLE 25: LONGEVITY AND EDUCATIONAL INCENTIVE .............................................. 1313
ARTICLE 26: FALSE ARREST ............................................................................................... 1414
ARTICLE 27: WAIVER ............................................................................................................ 1414
ARTICLE 28: DURATION ....................................................................................................... 1615
APPENDIX A .......................................................................................................................... 1716
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ARTICLE 1: PURPOSE OF AGREEMENT
This Agreement is entered into between the City of Maplewood, hereinafter called the Employer,
and Law Enforcement Labor Services, Inc., hereinafter called the Union.
It is the intent and purpose of this Agreement to:
1.1 Establish procedures for the resolution of disputes concerning this AgreementÓs
interpretation and/or application; and
1.2 Place in written form the parties' Agreement upon terms and conditions of employment
for the duration of this Agreement.
ARTICLE 2: RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative, under state law for
all police personnel in the following job classifications:
Police Sergeant
2.2 In the event the Employer and the Union are unable to agree as to the inclusion or
exclusion of a new or modified job class, the issue shall be submitted to the Bureau of
Mediation Services for determination.
ARTICLE 3: DEFINITIONS
3.1 UNION: Law Enforcement Labor Services Inc.
3.2 UNION MEMBER: A member of Law Enforcement Labor Services Inc. (Local 173).
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The City of Maplewood Police Department.
3.5 EMPLOYER: The City of Maplewood.
3.6 CHIEF: The Chief of the Maplewood Police Department.
3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services
Inc., (Local 173).
3.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess
of the employee's scheduled shift.
3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch
break.
3.10 REST BREAKS: Periods during the SCHEDULED SHIFT during which the employee
remains on continual duty and is responsible for assigned duties.
3.11 LUNCH BREAK: A period during the SCHEDULED SHIFT during which the employee
remains on continual duty and is responsible for assigned duties.
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3.12 STRIKE: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slow-down, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes of
inducing, influencing or coercing a change in the conditions or compensation or the
rights, privileges or obligations of employment.
ARTICLE 4: EMPLOYER SECURITY
The Union agrees that during the life of this Agreement that the Union will not cause,
encourage, participate in, or support any strike, slow-down, or other interruption of or
interference with the normal functions of the Employer.
ARTICLE 5: EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all
manpower, facilities, and equipment; to establish functions and programs; to set and
amend budgets; to determine the utilization of technology; to establish and modify the
organizational structures; to select, direct, and determine the number of personnel; to
establish work schedules; and to perform any inherent managerial function not
specifically limited by this Agreement.
5.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify, establish,
or eliminate except for those terms that are mandatory subjects of bargaining.
ARTICLE 6: UNION SECURITY
6.1 The Employer shall deduct from the wages of employees who authorize such a
deduction in writing an amount necessary to cover monthly Union dues. Such monies
shall be remitted as directed by the Union.
6.2 The Union may designate employees from the bargaining unit to act as a steward and
an alternate and shall inform the Employer in writing of such choice and changes in the
position of steward and/or alternate.
6.3 The Employer shall make space available on the employee bulletin board for posting
Union notice(s) and announcement(s).
6.4 The Union agrees to indemnify and hold the Employer harmless against any and all
claims, suits, orders, or judgments brought or issued against the Employer as a result of
any action taken or not taken by the Employer under the provisions of this Article.
6.5 The Employer agrees not to enter into any additional agreements with Employees,
individually or collectively concerning any terms or conditions of employment as defined
by M.S. 179A.03, Subd. 19.
ARTICLE 7: EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
7.1 Definition of a Grievance - A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
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7.2 Union Representatives - The Employer will recognize representatives designated by the
Union as the grievance representatives of the bargaining unit having the duties and
responsibilities established by this Article. The Union representatives and/or their
successors when so designated as provided by 6.2 of this Agreement shall be the sole
representative of the Union.
7.3 Processing of a Grievance - It is recognized and accepted by the Union and the
Employer that the processing of grievances as hereinafter provided is limited by the job
duties and responsibilities of the Employees and shall therefore be accomplished during
normal working hours only when consistent with such Employee duties and
responsibilities. The aggrieved Employee and a Union representative shall be allowed a
reasonable amount of time without loss in pay when a grievance is investigated and
presented to the Employer during normal working hours provided that the Employee and
the Union representative have notified and received the approval of the designated
supervisor who has determined that such absence is reasonable and would not be
detrimental to the work programs of the Employer.
7.4 Procedure - Grievances, as defined by Section 7.1, shall be resolved in conformance
with the following procedure.
Step 1. An Employee claiming a violation concerning the interpretation of
application of this Agreement shall, within twenty-one (21) calendar days after
such alleged violation has occurred, present such grievance to the EmployeeÓs
supervisor as designated by the Employer.
The Employer-designated representative will discuss and give an answer to such
Step 1 grievance within ten (10) calendar days after receipt. A grievance not
resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth
the nature of the grievance, the facts on which it is based, the provision or
provisions of the Agreement allegedly violated, the remedy requested, and shall
be appealed to Step 2 within ten (10) calendar days after the Employer-
designated representativeÓs final answer in Step 1. Any grievance not appealed
in writing to Step 2 by the Union within ten (10) calendar days shall be
considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer-designated representative. The Employer-
designated representative shall give the Union the EmployerÓs Step 2 answer in
writing within ten (10) calendar days after receipt of such Step 2 grievance. A
grievance not resolved in Step 2 may be appealed in Step 3 within ten (10)
calendar days following the Employer-designated representativeÓs final answer in
Step 2. Any grievance not appealed in writing to Step 3 by the Union within ten
(10) calendar days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer-designated Step 3 representative. The Employer-
designated representative shall give the Union the EmployerÓs answer in writing
within ten (10) calendar days after receipt of such Step 3 grievance. A grievance
not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days
following the Employer-designated representativeÓs final answer in Step 3. Any
grievance not appealed in writing to Step 4 by the Union within ten (10) calendar
days shall be considered waived.
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Step 3a. If the grievance is not resolved at Step 3 of the grievance procedure,
the parties, by mutual agreement, may submit the matter to mediation with the
Bureau of Mediation Services. Submitting the grievance to mediation preserves
time lines for Step 4 of the grievance procedure. Any grievance not appealed in
writing to step 4 by the Union within ten (10) calendar days of mediation shall be
considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union
shall be submitted to arbitration subject to the provisions of the Public
Employment Labor relations Act of 1971. The selection of an arbitrator shall be
made in accordance with the "Rules Governing the Arbitration of Grievances" as
established by the Bureau of Medication Services.
7.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
Employer and the Union, and shall have no authority to make a decision on any
other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of laws,
rules, or regulations having the force and effect of law. The arbitrator's decisions
shall be submitted in writing within thirty (30) days following the close of the
hearing or the submission of briefs by the parties, whichever be later, unless the
parties agree to an extension. The decision shall be binding on both the
Employer and the Union and shall be based solely on the arbitrator's
interpretation or application of the express terms of this Agreement and to the
facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be
borne equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause such a record to
be made, providing it pays for the record. If both parties desire a verbatim record
of the proceedings the cost shall be shared equally.
7.6 Waiver - If a grievance is not presented within the time limits set forth above, it shall be
considered "waived". If a grievance is not responded to within the specified time limits,
the Union may elect to treat the grievance as denied at that step and immediately appeal
the grievance to the next step. The time limit in each step may be extended by mutual
written Agreement of the Employer and the Union in each step.
7.7 Choice of Remedy - If, as a result of the written Employer response in Step 3, the
grievance remains unresolved, and if the grievance involves the suspension, demotion,
or discharge of an employee who has completed the required probationary period, the
grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Civil
Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other
than Step 4 of Article 7 the grievance is not subject to the arbitration procedure as
provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which
procedure is to be utilized -- Step 4 of Article 7 or another appeal procedure -- and shall
sign a statement to the effect that the choice of any other hearing precludes the
aggrieved employee from making a subsequent appeal through Step 4 of Article 7.
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ARTICLE 8: SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the City
of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law
by a court of competent jurisdiction from whose final judgment or decree no appeal has been
taken within the time provided, such provisions shall be voided. All other provisions of this
Agreement shall continue in full force and effect. The voided provision may be renegotiated at
the written request of either party.
ARTICLE 9: SENIORITY
9.1 Seniority shall be determined by the employee's length of continuous employment as a
Sergeant with the Police Department and posted in an appropriate location.
9.2 During the probationary period a newly hired or rehired Employee may be discharged at
the sole discretion of the Employer. During the probationary period a promoted or
reassigned Employee may be returned to their previous position at the sole discretion of
the Employer
9.3 A reduction of work force will be accomplished on the basis of seniority. Employees
shall be recalled from layoff on the basis of seniority. Employees on layoff shall have an
opportunity to return to work within two years of the time of their layoff before any new
employee is hired or promoted.
9.4 Patrol Shift selection shall be based upon seniority. The bid will be done annually going
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into effect on January 1. The bid will be completed by September 15 for the following
year. In the event there is a reassignment or a change in patrol seniority a bid must be
posted immediately and be completed in 96 hours. The bid will then go into effect 28
days after the bid has been completed. The bid must specify sets days or rotation and
specify specific set hours of the shifts.
9.5 Employees may select two (2) continuous vacation periods by seniority in the fall for the
following calendar year. The first choice shall be selected from a posting posted by
October 1st. Such selection shall be completed by October 30th. The second choice
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shall be selected from a posting posted by October 31. Such selection shall be
completed by November 30th. There shall be no second choice bids until first choice
bids have been completed. Employees shall bid in a timely manner. A timely manner is
defined as a maximum of two of the employeeÓs working days after becoming eligible to
bid. After November 30th, vacations shall be bid on a first-come, first-served basis.
ARTICLE 10: DISCIPLINE
10.1 The Employer will discipline employees for just cause only. Discipline will be in one or
more of the following forms
a) oral reprimand;
b) written reprimand;
c) suspension;
d) demotion; or
e) discharge.
10.2 Suspensions, demotions, and discharges will be in written form.
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10.3 Written reprimands, notices of suspension, and notices of discharge, which are to
become part of an employee's personnel file shall be read and acknowledged by
signature of the employee. Employees and the Union will receive a copy of such
reprimands and/or notices.
10.4 Employees may examine their own individual personnel files at reasonable times under
the direct supervision of the Employer.
10.5 Employees will not be questioned concerning an investigation of disciplinary action
unless the Employee has been given an opportunity to have a Union representative
present at such questioning.
10.6 Grievances relating to suspensions, demotions or terminations shall be initiated by the
union in Step 3 of the grievance procedure under Article 7.
10.7 The Employer will remove old disciplinary letters after five (5) years if no further
discipline, above that of a verbal reprimand, has occurred within that five-year period.
ARTICLE 11: CONSTITUTIONAL PROTECTION
Employees shall have the rights granted to all citizens by the United States and Minnesota State
Constitutions.
ARTICLE 12: WORK SCHEDULES
12.1 The normal work year is two thousand and eighty hours (2,080) to be accounted for by
each Employee through:
a) hours worked on assigned shifts;
b) holidays;
c) assigned training;
d) authorized leave time.
12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length
of time of the assigned shifts.
12.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a
minimum or maximum number of hours the Employer may assign Employees.
12.4 Employees may voluntarily switch shifts with their SupervisorÓs approval. Voluntary
switching of shifts shall not obligate the Employer for overtime pay.
12.5 No employee shall have their schedule changed without the employeeÓs consent within
14 days. Schedule changes within 14 days will be considered mandatory and paid at an
overtime rate for all hours worked.
12.6 If the schedule selected by the employer would normally cause the work week to extend
past 80 hours the employer may choose to pay regular time up to 84 hours or bank
hours over 80 (to 84) for use as paid time off. If the schedule requires time to be made
up, the employer and union will develop a mutual understanding as how the employer
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will manage the shortage. Once agreed upon agreement will be placed in a
memorandum of understanding.
12.7 If a shift is modified or rescheduled in lieu of some other event, i.e. training, all the hours
must be used on the day actually being worked.
12.8 Open shifts within this bargaining group must be offered within the bargaining group
prior to being filled by a member of Law Enforcement Labor Service, Local 153, Police
Officers, unless the open shift is four (4) hours or less in length and the open shift
became available less than 48 hours to the start of the shift.
ARTICLE 13: OVERTIME
13.1 Employees will be compensated at one and one-half (1-1/2) times the employee's
regular base rate for hours worked in excess of the employee's regularly scheduled shift.
Changes of shifts do not qualify an employee for overtime under this Article.
13.2 Overtime will be distributed as equally as practicable.
13.3 Overtime refused by Employees will for record purposes under Article 13.2 be
considered as unpaid overtime worked.
13.4 For the purpose of computing overtime compensation, overtime hours worked shall not
be pyramided, compounded, or paid twice for the same hours worked.
13.5 Overtime will be calculated to the nearest fifteen (15) minutes.
13.6 Employees have the obligation to work overtime or call backs if requested by the
Employer unless unusual circumstances prevent the Employee from so working.
ARTICLE 14: COURT TIME
An Employee who is required to appear in Court during his scheduled off-duty time shall receive
a minimum of four (4) hours pay at one and one-half (1-1/2) times the Employee's base pay
rate. An extension or early report to a regularly scheduled shift for Court appearance does not
qualify the Employee for the four (4) hour minimum. If employees have received notice from
EMPLOYER of a specific date and time to appear in court on behalf of EMPLOYER during their
scheduled off duty time, and EMPLOYER (specifically a prosecuting body) cancels said
appearance with less than 36 hours notice from the time and date of such requested
appearance, then employee shall receive reimbursement equivalent to the Court Time pay as
provided herein, for such cancellation, upon notation on the timesheet of the employee
requesting such reimbursement. Such reimbursement shall not apply to cancellation if employee
has been called for multiple hearings on the same day, unless all such hearings were cancelled.
In such event that multiple hearings were noticed for the same day and all were cancelled less
than thirty six (36) hours prior to such hearings, then employee is still only eligible for one 4 hour
reimbursement as provided above.
ARTICLE 15: CALLBACK TIME
An Employee who is called to duty during their scheduled off-duty time shall receive a minimum
of two (2) hours' pay at one and one-half (1-1/2) times the Employee's base pay rate. An
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extension or early report to a regularly scheduled shift for duty does not qualify the Employee for
the two (2) hour minimum.
ARTICLE 16: VACATIONS/ANNUAL LEAVE
16.1 Full-time employees who are who are not accruing annual leave shall earn vacation
leave as per the following schedule:
1-4 years of service 10 working days per year
5-11 years of service 15 working days per year
12-20 years of service 20 working days per year
21 years and thereafter 25 working days per year
16.2 Employees shall be allowed to carry over a maximum of one and one-half (1-1/2) times
their annual earning rate into any succeeding year.
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16.3 On December 1 of each year, employees who are at the 15 day vacation accrual rate
or higher, with a minimum balance of 80 hours, shall be eligible to convert up to 40 hours
of unused vacation time to deferred compensation. Conversion will be at the Employers
current hourly rate as of 12-01 and will be on the basis of one hour of vacation for one
hour of deferred compensation pay. Actual conversion will take place in the second
payroll of the following year.
16.4 The Employer and Union agree to incorporate the Annual Leave Program as adopted by
the City on May 5, 2001, and as amended on September 23, 2002. Articles 16.1
through 16.3 do not apply to employees who select the Annual Leave Program.
Full-time employees who are on the annual leave benefit plan shall earn annual leave as
per the following schedule:
Annual Leave Accrual Rates for FT employees -
Years of Service Annual Accrual Rates
1 - 4 Years 19 days (152 hours per year)
5 - 11 Years 24 days (192 hours per year)
12 - 20 Years 29 days (232 hours per year)
After 20 Years 34 days (272 hours per year)
Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to
62 days. Employees can carry over up to their full balance as long as the total balance
never exceeds the 62-day cap. No additional accrual will occur above the cap.
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ARTICLE 17: HOLIDAYS
17.1 All full-time employees shall be entitled to observe the following ten (10) statutory
holidays and shall be compensated at their regular pay rate for these days. Holiday
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hours will be made available January 1 of each year. If employment is separated the
balance will be withheld by the employer based on the actual holidays earned.
New Year's Day Martin Luther King's B-Day
President's Day Veteran's Day
Memorial Day Independence Day
Labor Day Thanksgiving Day
Day After Thanksgiving Christmas Day
These holidays shall be credited toward the normal work year as per 12.1 of the Labor
Agreement.
17.2 If employees are required to work on an observed holiday (listed in 17.1), they shall
be compensated at time and one half for actual hours worked on the holiday.
Employees who work at least half of their assigned shift on the holiday will receive
time and one half for the entire shift. Compensation shall be credited in either pay or
compensatory time off.
17.3 If an employee is called to duty on their scheduled off-duty time on a statutory holiday,
as defined in Article 17.1, shall receive a minimum of two (2) hoursÓ pay at two times (2x)
the employeeÓs regular rate of pay.
17.4 If compelled by their supervisor to work in excess of a regularly scheduled shift on a
holiday, as defined in Article 17.1, employees will be compensated at two times (2x) the
employeeÓs regular rate of pay for only those actual hours worked in excess of their
scheduled shift.
17.5 In addition to the holidays listed in 17.1, all full-time employees shall receive twenty (20)
hours of Personal holiday time per year. The time shall be requested off by the
employee and approved by the employer. The hours must be used during the year and
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will not carry over to the next year. Any unused hours as of December 31 will be
converted to the employeeÓs Retiree Health Savings Plan.
ARTICLE 18: SICK LEAVE
18.1 A full-time employee who is not accruing annual leave shall accumulate sick leave at a rate
of one and one-quarter (1-1/4) days per month. Accumulated sick leave shall never total
more than three hundred (300) days. Actual sick leave cannot be made up by additional
work shifts.
18.2 Full-time employees can convert sick leave to vacation or deferred compensation (at the
Employee's current pay rate) on December 31st of any year assuming the Employee elected
the conversion option at the beginning of the year and had at least 800 hours at that time.
The rate of conversation will be two (2) hours of sick leave for one (1) hour of vacation or
deferred compensation. Such conversion shall not exceed a total of forty-eight (48) hours of
vacation or deferred compensation.
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The sick leave balance will be capped (frozen) on January 1 of the year the option is first
elected. That balance or cap (which can be anything between 800 and 2400 hours) will
remain as the cap for that Employee into the future. Employees will, however, accrue
additional sick leave hours (above the cap) during the succeeding twelve months at the
regular accrual rate only for purposes of conversion or use during that year.
The conversion will take place on December 31st and will be limited to the 48 hours as
stated above. Only hours earned in excess of the cap (January 1 through December 31)
are eligible for conversion. Any additional hours accrued but unused during that year will be
lost.
An Employee who does not elect the conversion option will never accrue above 2400 hours.
Employees who are close to, or at, 2400 hours who elect the conversion option at the
beginning of a given year can accrue additional sick leave above the 2400 hours during the
year only for purposes of conversion, or use, during that year. Hours accrued but unused
between January 1 and December 31 of that year will then be converted to a maximum of
48 hours of vacation or deferred compensation. Any remaining balance above the cap will
be lost. The employee will start the following year with no more than 2400 hours.
Employees who have a sick leave cap and who retire or resign under satisfactory
conditions prior to December 31 of a given year, will be eligible to convert up to 80% of sick
leave accrued and unused during that year.
18.3 Article 18 does not apply to employees who accrue annual leave except as provided in the
Annual Leave Program (Current Sick Leave BalanceÏDeferred Sick Leave and Severance
Pay sections).
ARTICLE 19: SEVERANCE PAY
Upon retirement or termination under satisfactory conditions, after at least ten (10) years of service,
the Employee shall receive one-half (1/2) of his/her accumulated sick leave upon the basis of the
Employee's outgoing salary. In case of death which cannot be contributed to his/her duty, payment
of one-half (1/2) of Employee's sick leave shall be paid to the Employee's beneficiary. In case of
death in the line of duty, payment of the Employee's full-accumulated sick leave shall be made to
the Employee's beneficiary.
ARTICLE 20: FUNERAL/BEREVEMENT LEAVE
A maximum of up to three (3) shifts of funeral/bereavement leave with pay shall be extended to a
regular full-time Sergeant upon the death of a member of the immediate family of said Sergeant or
his/her spouse (i.e., spouse, children, sons-in-law, daughters-in-law, grandchildren, parents,
grandparents, brothers, sisters, legal guardian, or individuals who are under the EmployeeÓs legal
guardianship) for the attendance at the funeral or other demonstrated need in relation thereto. Any
leave beyond one (1) day to be upon approval of the immediate supervisor. The actual time off,
and funeral leave approved, will be determined by the department head depending on individual
circumstances (such as closeness of the relative, arrangements to be made, distance to the funeral,
etc.) Eligibility for time off in accordance with this policy will be pro-rated for part-time employees.
ARTICLE 21: INJURY ON DUTY
Employees injured during the performance of their duties for the Employer and thereby
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rendered unable to work for the Employer will be paid no more than the difference between the
Employee's regular take-home pay and Worker's Compensation insurance payments for a
period not to exceed ninety (90) working days per injury, not charged to the Employee's
vacation, sick leave, or other accumulated paid benefits.
ARTICLE 22: INSURANCE
2019 Health Care Costs/Contributions
22.1 For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of
the cost of employee (single) health insurance premium less $20, and 50% plus $45
toward the cost of the monthly dependent health insurance premium for the High
Deductible Health Plan (hereafter the ÐHDHPÑ) for either the Medica Elect/Essential or
Medica Choice plans. The Employer shall contribute towards the cost for insurance as
follows:
a. $20 per month credit towards single health care insurance for those employees
who are deemed to have actively participated in the City provided Wellness Plan.
i. The term actively participated shall be as determined by the Labor-
Management Wellness Committee.
b. $1,900 annually into a Health Reimbursement Account (HRA) for those
employees who elect single coverage in either the Medica Elect/Essential Plan or
Medica Choice plan.
c. $3,200 annually into a HRA for those employees who elect family coverage in
either the Medica Elect/Essential Plan or Medica Choice Plan.
d. The City shall make such deposits for single or family HRA contributions by way
of pro-rata contributions. The City will also provide a funding option which shall
be available to any employee who requires earlier funding of the CityÓs
contribution due to medical event(s). In such case, the Employee shall make a
request for funding to the Human Resources Coordinator and shall provide
documentation supporting such request. The City shall also make a resource
person available on a regular basis to the Employees to assist them with
paperwork and billing issues related to the HDHP.
e. As an incentive to participate in the Wellness Program, the City shall contribute
up to $450 annually toward the Employee HRA for those Employees who have
been determined to have actively participated in the Wellness Program as
determined by the Labor-Management Wellness Committee. At the employeeÓs
option the employee may choose to receive up to 12 hours of annual leave or 12
hours of vacation pay (for those employees still on the vacation sick plan) in lieu
of receiving the contribution into the EmployeeÓs HRA.
22.2 For all employees hired on or after January 1, 2013, the following shall apply
a. The employer will pay 100% of the cost of employee (single) health insurance
premium less $20, and 50% plus $45 toward the cost of the monthly dependent
health insurance premium for the High Deductible Health Plan (hereafter the
ÐHDHPÑ) for the Medica Elect/Essential plan. For any employee who chooses to
participate in any other plan offered by the City, if any, the City will contribute an
amount equal to the actual dollar amounts paid for single HDHP coverage
towards the monthly premiums for other such plans for single coverage, and an
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amount equal to the actual dollar amounts paid for family HDHP coverage for
families toward the monthly premiums for such plans for family coverage and the
employee shall be responsible to pay any difference over and above such
contributions. The Employer shall contribute towards the cost for insurance as
follows:
i. $20 per month credit towards single health care insurance for those
employees who are deemed to have actively participated in the City
provided Wellness Plan.
1. The term actively participated shall be as determined by the
Labor-Management Wellness Committee.
ii. $1,700 annually into a Health Reimbursement Account (HRA) for those
employees who elect single coverage. For newly hired employees who
have successfully completed one year of employment, the contribution
shall be $1800.00.
iii. $2,700 annually into a HRA for those employees who elect family
coverage. For newly hired employees who have successfully completed
one year of employment, the contribution for family coverage shall be
$2800.00.
b. The City shall contribute up to $450 annually toward the Employee HRA for those
Employees who have been determined to have actively participated in the
Wellness Program as determined by the Labor-Management Wellness
Committee. At the employeeÓs option the employee may choose to receive up to
12 hours of annual leave in lieu of receiving the contribution into the EmployeeÓs
HRA.
20210 Health Care Costs/Contributions
The Employer and the Employee mutually agree to re-open this contract in 2019 to negotiate
2020 health insurance costs/contributions. The Employer and the Employee mutually agreed to
Health Care Costs and Contributions in 2021. The re-opener is exclusive to health care.
The Employer and the Employee further agrees to actively engage in labor-management
discussions and planning with regard to future citywide health insurance offerings. It is the cityÓs
expectation that a global agreement will be reached by the cityÓs insurance committee.
In the event health insurance provision of this agreement fail to meet the requirements of the
Affordable Care Act and/or any other new federal legislation; or cause the Employer to be
subject to a penalty, tax, or fine, the Union and the Employer will meet immediately to negotiate
alternative provisions.
Any changes that are presented at renewal will be discussed (and agreed to) through the Labor-
Management Committee process. These benefits apply to FT employees only.
22.5 Dental, Life and Long-Term Disability Insurance Î The Employer shall pay 100% of the
cost of employee (single) dental insurance coverage, a $35,000 group term life
insurance policy, and long-term disability insurance for regular full-time employees
22.6 The Employer will provide an IRS-125 plan for the Employee's contribution in order to
permit the Employee to pay with pre-tax dollars.
22.7 Short-Term Disability Insurance Î The City agrees to offer or go out for bid for short-term
disability insurance coverage. Employees may elect this optional coverage at the
employeeÓs cost.
12
City Packet Page Number 87 of 141
G6, Attachment 2
22.8 Retiree Health Savings PlanÏThe City agrees to provide a retiree health savings plan with
the following plan specification:
1. Participant and benefit eligibility criteria: Must be full-time employee, no minimum
or maximum age and no years of service requirement, except as stipulated for eligible
severance pay in current labor agreement.
2. Benefits will be limited to insurance premiums (health, dental, vision and long-term
care premiums, Medicare Part B, Medicare Part D, Medicare supplements, other
prescription drug insurance premiums) and out-of-pocket expenses described as
eligible by the IRS.
3. The RHS plan will be funded by severance pay as follows:
One-hundred percent (100%) of eligible severance pay for sick leave and deferred sick
leave would be deposited into the RHS plan if the employee is age 31 or above at the
time of separation from service.
4. The RHS plan will be funded with annual deposits as follows:
Employees will have the cash value of all personal holiday hours unused as of
st
December 31 deposited into the RHS plan.
ARTICLE 23: STANDBY PAY
An employee placed on standby for court will be paid one-quarter (1/4) hour for each hour on
standby under the following circumstances. A Lieutenant, or higher-ranking officer in the
department, will set a defined period with a start and automatic ending time, but can call and
cancel it earlier. The Lieutenant will decide when and if they will put an employee on standby.
ARTICLE 24: UNIFORMS
The Employer shall provide a contribution for required uniform and equipment items, but the
contribution is not to exceed $900 per year for 2019 and 2020. Uniform balances may be carried
over from year to year, not to exceed a one year amount. The Employer will reimburse
Employees one-hundred percent (100%) of the cost of peace officer license renewal.
ARTICLE 25: LONGEVITY AND EDUCATIONAL INCENTIVE
25.1 Effective January 1, 2011, the following terms and conditions are effective:
25.1.1 After four years of continuous employment as a Sergeant, each Employee shall be paid
an additional step in pay of three and one half percent (3.5%) of that Employees base
pay.
25.1.2 After six years of continuous employment as a Sergeant, each Employee shall be paid
an additional step in pay of five and one half percent (5.5%) of that Employees base pay.
This step in pay increase shall not be cumulative and does not include the three and ½
percent (3.5%) four (4) year step set forth above. Specifically, the five and ½ percent
(5.5%) is calculated on the base pay which shall not include the aforementioned three
and ½ percent (3.5%) increase.
13
Council Packet Page Number 88 of 141
G6, Attachment 2
25.1.3 After eight (8) years of continuous employment as a Sergeant, each Employee shall be
paid an additional step in pay of seven and one half percent 7.5%) of that Employees
base pay. This step in pay increase shall not be cumulative and does not include the
two steps set forth above. Specifically, the seven and ½ percent (7.5%) is calculated on
the base pay which shall not include the aforementioned increases.
25.1.3 After twelve (12) years of continuous employment as a Sergeant, each Employee shall
be paid an additional step in pay of nine and one half percent (9.5%) of that Employees
base pay. This step in pay increase shall not be cumulative and does not include the
three steps set forth above. Specifically, the nine and one half percent (9.5%) is
calculated on the base pay which shall not include the aforementioned increases.
25.1.4 When funds are available as determined by the Department head , The EMPLOYER
agrees to pay fifty percent (50%) of the cost of tuition, books and unique software
required specifically for the class ( as opposed to general software such as ÐMicrosoft
Word¨Ñ), upon successful completion with a ÐCÑ grade or better, seventy-five (75%)
reimbursement upon completion with a ÐBÑ grade or better and eighty five percent (85%)
reimbursement upon completion with an A grade, during the term of this AGREEMENT,
on accredited course work at the vocational, undergraduate, or graduate college level
which is determined by the EMPLOYER to be job related. All course work covered by
this Article shall be during non-working hours. Part-Time Employees are eligible for this
benefit on a prorated basis. The maximum reimbursement will be based on the per
credit cost at the University of Minnesota. Employees may elect to attend a more costly
school provided they pay the difference in cost. Employees must reimburse the City on
a pro-rata basis if they voluntarily leave employment or are terminated for cause within
thirty six (36) months of reimbursement.
ARTICLE 26: FALSE ARREST
The Employer shall provide and pay all premiums due on False Arrest Insurance to cover all
Employees covered by this Agreement.
ARTICLE 27: WAIVER
27.1 Any and all prior Agreements, resolutions, practices, policies, rules, and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
27.2 The parties mutually acknowledge that during the negotiations, which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any term or condition of employment not removed by law from bargaining.
All Agreements and understandings arrived at by the parties are set forth in writing in this
Agreement for the stipulated duration of this Agreement.
The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and
negotiate regarding any and all terms and conditions of employment referred to or covered
by this Agreement or with respect to any term or condition of employment not specifically
referred to or covered by the Agreement, even though such terms or conditions may not
have been within the knowledge or contemplation of either or both of the parties at the time
this contract was negotiated or executed.
14
City Packet Page Number 89 of 141
G6, Attachment 2
31.3 The Union and the City agree to meet and confer to discuss possible accommodations for
"qualified" disabled employees as the need arises, consistent with the intent of the
Americans with Disabilities Act.
15
Council Packet Page Number 90 of 141
G6, Attachment 2
ARTICLE 28: DURATION
Except as herein provided, this Agreement shall be effective as of January 11, 202119, except as
herein noted, and shall continue in full force and effect until December 31, 2020 and thereafter until
modified or amended by mutual agreement of the parties. Either party desiring to amend or modify
st
this Agreement shall notify the other in writing by October 31 of the year in which modifications are
desired, so as to comply with the provisions of the Public Employment Labor Relations Act of 1971
as amended.
In witness whereof, the parties hereto have executed this Agreement on this 10th ______day of
December_______________, 202218.
FOR THE CITY OF MAPLEWOOD: FOR L.E.L.S.
________________________________ _____________________________
Mayor Business Agent
________________________________ _____________________________
City Manager Steward
________________________________ _____________________________
Assistant City Manager/ Director of Human Steward
Resources
16
City Packet Page Number 91 of 141
G6, Attachment 2
APPENDIX A
1. WAGE RATES
Effective January 1, 2019 (3.0% increase)
Start ..................................................................................................................... $7,731.03
After 1 Year ......................................................................................... ÈÈÈ..$7,973.42
After 2 Years ................................................................................................... $8,217.07
After 3 Years Top Sergeant Pay ...................................................................... $8,459.44
Effective January 1, 2021 2020 (3.0% increase)
Start ..................................................................................................................... $7,962.96
After 1 Year ...................................................................................................... $8,212.62
After 2 Years ................................................................................................... $8,463.58
After 3 Years Top Sergeant Pay ...................................................................... $8,713.22
Employees will normally be hired at the ÒStartÓ wage. Exceptions can be approved by
the City Manager based on qualifications and experience. An employee who is
promoted will move to a pay rate which gives them no less than a 3% increase over their
pre-promoted pay rate, subject to limitations of the salary range maximum.
Employees shall receive the following Wage Adjustment:
* A one-time non-base lump sum payment on January 1, 2021 equal to the greater of 2% of
base pay on January 1, 2021; or $2,000.
2. DEFERRED COMPENSATION
In addition to the hourly rates provided in Appendix A: Section 1, the city will contribute
up to $120 per month in deferred compensation, provided the Employee agrees to
match the EMPLOYERÓS contribution of one hundred twenty ($120) dollars per month.
The EMPLOYER agrees that if the Employee desires to contribute a lesser amount then
the EMPLOYER shall match that lesser amount as well. The Employee agrees to match
such contribution and have the funds deposited in a city approved deferred
compensation plan.
4. INVESTIGATIVE SERGEANT/ NON-PATROL POSITIONS DIFFERENTIAL
The Sergeant assigned by the Police Chief to Investigations or any non-patrol position
shall receive a pay differential of six percent (6%). The differential will be based on the
top sergeant pay rate.
17
Council Packet Page Number 92 of 141
G7
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Director of Public Works/City Engineer
PRESENTER:
Steven Love
AGENDA ITEM: Reimbursement and Escrow Agreement for the 2501 Londin Lane
Apartments, City Project 21-23
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
As part of the development approval of 2501 Londin Lane it was required that improvements to the
existing pedestrian crossing of Lower Afton Road be made. The cost of these proposed pedestrian
improvements will be split between the developer REE Maplewood Apartments, LLC and Ramsey
County. The City Council will consider entering into a Reimbursement and Escrow Agreement with
REE Maplewood Apartments, LLC for the proposed pedestrian crossing improvements
Recommended Action:
Motion to approve the attached Reimbursement and Escrow Agreement for the 2501 Londin Lane
Apartments, City Project 21-23, with REE Maplewood Apartments, LLC and direct the Mayor and
City Manager to sign the agreement. Minor revisions as approved by the City Attorney are
authorized as needed.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: There are no anticipated City costs
associated with the attached agreement. The City’s role is to manage the developer’s escrow per
the attached escrow agreement.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Ramsey County will be designing and managing the construction of the proposed pedestrian
improvements to the Lower Afton Road crossing. The reimbursement and escrow agreement
ensures that the developer’s share of the proposed improvements will be reimbursed to Ramsey
County upon the completion of the County’s project.
City Packet Page Number 93 of 141
G7
Background:
The REE Maplewood Apartments, LCC development project, at the property of 2501 Londin Lane
East, includes the construction of a 148 unit multi-family residential building. The proposed project
includes the construction of new pedestrian improvements that will tie into the crossing of Lower
Afton Road (a Ramsey County road) and the trail system that runs along the north side of Lower
Afton Road.
As part of the project approval, improvements to the pedestrian crossing of Lower Afton Road were
required to provide safe access to recreational amenities in the vicinity of the project. These
improvements include an enhanced pedestrian crossing, a concrete pedestrian refuge island, and a
rectangular rapid-flashing beacon system. The cost of the improvements are being split 50/50
between REE Maplewood Apartments, LLC and Ramsey County.
As part of the Ramsey County’s process for these type of improvements Maplewood is required to
enter into an agreement with the developer and hold an escrow for the developer’s share of the
improvements. The overall cost of the pedestrian improvements is estimated to be $150,000 with
the developer’s share being $75,000 (50% of the total cost). Per the agreement the developer will
provide the City with an escrow of $75,000 and agrees to reimburse the County for 50% of the final
construction cost up to a maximum of $150,000. The developer’s share will based on final
construction costs. After the County has been reimbursed for the developer’s share any remaining
escrow will returned to the developer.
The City Attorney has reviewed the propose agreement. Staff recommend the City Council approve
and enter into the agreement with REE Maplewood Apartments, LLC.
Attachments:
1.Reimbursement and Escrow Agreement
Council Packet Page Number 94 of 141
G7, Attachment 1
REIMBURSEMENT AND ESCROW AGREEMENT
This Reimbursement and Escrow Agreement (the “Agreement”) is entered into this ____
day of ________, 2022 by and between REE Maplewood Apartments LLC, a Minnesota limited
liability company, its successors and assigns (the “Developer”) and the city of Maplewood, a
Minnesota municipal corporation (the “City”).
RECITALS
A. The Developer is the fee owner of the land located at 2501 Londin Lane E. in Maplewood,
which is legally described in Exhibit A attached hereto (the “Property”); and
B. The Developer intends to construct a 148-unit multi-family residential building (the
”Project”) on the Property; and
C. To provide safe access to and from recreational amenities in the vicinity of the Project,
including Battle Creek Park and adjacent trails, a pedestrian crossing and signal, as more
fully described below, will be constructed across Lower Afton Road (the “Improvement”);
and
D. Ramsey County (the “County”) will design, bid, construct, and maintain the Improvement
and the Developer has agreed to pay for one-half of the cost of the Improvement; and
E.The County intends to construct the Improvement in 2023 but wishes to ensure at this time
that adequate funding will be available at the time of construction; and
F. The Developer and the City desire to enter into this Agreement to provide the City an escrow
to ensure the reimbursement on behalf of the County.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1.Description of Improvement and Reimbursement of Costs. The Improvement consists of an
enhanced pedestrian crossing, including a concrete pedestrian refuge island and rectangular
rapid-flashing beacon system. The Developer agrees to reimburse the County for one-half of
the actual cost of the Improvement, including both hard and soft costs, but in no event greater
than $150,000 (the “Maximum Contribution”).
2. Deposit and Use of Escrow. Within five days of the execution of this Agreement by both
parties, the Developer agrees to provide the City a cash escrow in the amount of $75,000 (the
“Escrow”), which represents one-half of the Maximum Contribution. The City shall deposit
the Escrow and keep a separate accounting of the deposited amount. The City shall withdraw
funds from the Escrow as needed to reimburse the County for one-half of the actual cost of the
Improvement. Funds from the Escrow and funds from the County will be applied on a pro rata
basis to pay for the Improvement. The City shall notify the Developer if the Escrow amount
MA745-33-778868.v4
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G7, Attachment 1
is reduced to less than $5,000 and the Developer will be required within 10 days of receipt of
such notice to deposit additional funds with the City in the amount indicated in the notice. The
Developer expressly agrees that any amount it fails to reimburse the County for its portion of
the Improvement constitutes a service charge collectable as provided in Minnesota Statutes,
section 366.012 together with property taxes on property the Developer owns in the State. The
foregoing notwithstanding, any amounts owed under this Section 2 shall be subject to the
Maximum Contribution, and the Developer shall not be required to pay additional amounts or
reimburse the County for additional amounts that are incurred as a result of changes to the
scope of work or the design made by the County without the consent of the Developer.
3. Accounting. The City shall provide the Developer with an accounting of the deductions made
from the Escrow upon request by the Developer but not more frequently than on a monthly
basis.
4. Unused Funds. Any portion of the Escrow remaining after the County has been fully
reimbursed for one-half of the cost of the Improvement shall be returned to the Developer
without interest within 30 days. In the event work has not begun on the Improvement by
September 30, 2023, the Escrow shall be returned to the Developer. Upon completion of the
Improvement or, in any event, upon the return of the Escrow to the Developer, this Agreement
shall terminate.
5. Notices. Any notice or other communication under this Agreement by either party to the other
shall be sufficiently given or delivered if it is dispatched by registered or certified United States
mail, return receipt requested, or delivered personally to
in the case of the City: City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Attn: City Manager
in the case of the Developer REE Maplewood Apartments, LLC
579 Shelby Ave
St. Paul, MN 55102
Attn: Patrick Ostrom
6. Miscellaneous Provisions.
a. Amendments. No modification of the terms of this Agreement is effective unless
reduced to writing and signed by both parties.
b. Binding. This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
c. Recitals. The recitals contained herein are incorporated in and made part of this
Agreement.
MA745-33-778868.v4
2
Council Packet Page Number 96 of 141
G7, Attachment 1
d. Governing Law. This Agreement shall be governed by the laws of the State of
Minnesota.
e.Authority.The parties each represent that it has the authority to enter into this
Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Reimbursement and Escrow
Agreement the day and year first above written.
CITY OF MAPLEWOOD
By:_______________________________
Marylee Abrams, Mayor
By: _______________________________
Melinda Coleman, City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
The foregoing instrument as acknowledged before me this _____ day of ____________,
2022, by Marylee Abrams and Melinda Coleman, the Mayor and City Manager, respectively, of
the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the
City.
____________________________________
Notary Public
MA745-33-778868.v4
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City Packet Page Number 97 of 141
G7, Attachment 1
REE MAPLEWOOD APARTMENTS, LLC
By:________________________________
William Bisanz, President
STATE OF MINNESOTA )
) ss.
COUNTY OF _________ )
The foregoing instrument was executed before me this _____ day of _______________,
2022, by William Bisanz, the President of REE Maplewood Apartments LLC, a Minnesota limited
liability company, on behalf of the company.
____________________________________
Notary Public
MA745-33-778868.v4
4
Council Packet Page Number 98 of 141
G7, Attachment 1
EXHIBIT A
Part of the Northwest ¼ of the Northeast ¼ of Section 12, Township 28, Range 22 lying
Southwesterly of New Lower Afton Road and lying Northerly and Northwesterly of Londin Lane,
Ramsey County, Minnesota.
MA745-33-778868.v4
A-1
City Packet Page Number 99 of 141
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 100 of 141
J1
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Conditional Use Permit Resolution, Superior Landscape and Irrigation,
2714 and 2730 Highwood Avenue
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Superior Landscape and Irrigation has applied for a conditional use permit to allow for the operation
of a landscaping company at 2714 and 2730 Highwood Avenue. The properties, located west of
Century Avenue and just north of 494, were previously used as an auto body repair shop by Carver
Auto Body. To move forward with the project, the applicant is requesting approval of a conditional
use permit.
Recommended Action:
Motion to approve a conditional use permit resolution for a proposed landscaping company to
operate at 2714 and 2730 Highwood Avenue.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The city deemed the applicant’s application complete on January 24, 2022. The initial 60-day
review deadline for a decision is March 24, 2022. As stated in Minnesota State Statute 15.99, the
city is allowed to take an additional 60 days if necessary to complete the review.
City Packet Page Number 101 of 141
J1
Background:
Project Overview
Superior Landscape and Irrigation is purchasing three parcels on Highwood Avenue. The business
currently operates out of South St. Paul, but is proposing to move its operations to Maplewood.
The company employs approximately 30 employees and specializes in the design and installation
of landscaping, pools, irrigation, and outdoor lighting.
The residentially zoned property at 2692 Highwood will continue to be used as a single-family
residential home. The remaining two commercially zoned properties at 2714 and 2730 Highwood
Avenue are to be used for the landscaping company business operations and office space. A
conditional use permit is required for interior storage or warehouses and the exterior storage,
display, sale or distribution of goods or materials.
Other than the outdoor storage of landscaping materials, vehicles and three fuel tanks, the
applicant is not proposing major exterior modifications to the site or existing structures. A site plan
was provided by the applicant illustrating generally how the two properties would be used to
accommodate the new use on site. The applicant’s narrative indicates future plans for landscaping
improvements on the site.
Commission and City Council Review
Conditional Use Permit
The conditional use permit was reviewed by the Planning Commission on February 15, 2022. The
commission voted unanimously to approve the CUP.
The City Council will review the project, and make the final determination on the conditional use
permit on March 14, 2022.
Department Comments
Building Department, Randy Johnson:
A building permit will be required for the change of use from residential to commercial (2714
Highwood) and the building will need to be brought up to meet the current requirements for this new
use.
Public Works/Engineering Department, Jon Jarosch:
The proposed outdoor storage of materials shall be properly contained and protected per Minnesota
Pollution Control Agency requirements to prevent the materials from washing away during storm
events. Additional details shall be provided on the proposed 500 gallon fuel storage tanks. These
tanks shall meet all state and local requirements.
Fire Department, Steve Lukin:
The applicant will ensure the building complies with the fire code per the 2020 MNSFC as needed.
The same will be required for the fueling request. The applicant shall provide drawings illustrating
locations for the fuel tanks as well as cut sheet regarding the tanks and spill containment.
Citizen Comments
Staff surveyed the surrounding properties. A public hearing notice and project details were sent to
the properties within 500 feet of the subject property. No public comments were received regarding
the public hearing notice.
Council Packet Page Number 102 of 141
J1
Reference Information
Site Description
Site Size: 2.7 Acres
Existing Land Use: Commercial
Surrounding Land Uses
North: Residential/Vacant Land
South: 494
East: 494/Vacant Land
West: Residential
Planning
Existing Land Use: Auto Body Shop
Existing Zoning: Business Commercial
Attachments:
1. Conditional Use Permit Resolution
2. Overview Map
3. Land Use Map
4. Zoning Map
5. Applicant’s Narrative
6. February 15, 2022 Draft Planning Commission Meeting Minutes
7. Applicant’s Plan, Dated Stamped January 24, 2022
City Packet Page Number 103 of 141
J1, Attachment 1
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Shawn Racine, on behalf of Superior Landscape and Irrigation, has requested
approval of a conditional use permit to allow for the operation of a landscaping
company on the property.
1.02 The property is located at 2714 and 2730 Highwood Avenue and is legally described
as:
Parcel 1: Lots 2, 3 and 4, Carver Lots, Ramsey County, Minnesota.
And That part of Lots 1, 5 and 6, Carver Lots, and that part of the North 165 feet of
the East 264 feet of the West 289 feet of the East Half of the Northeast Quarter of
the Southeast Quarter of Section 13, Township 28, Range 22, Ramsey County,
Minnesota which lies Northwesterly of the Northwesterly right-of-way line of
Interstate Highway No. 494 and which lies Easterly and Northeasterly of the following
described line: Beginning at the northeast corner of said Lot 1; thence on an
assumed bearing of South 00 degrees 18 minutes 41 seconds East along the east
line of said Lot 1 a distance of 286.96 feet to the Northwest corner of said Lot 5;
thence North 88 degrees 56 minutes 26 seconds East along the north line of said Lot
5 a distance of 152.01 feet to said northwesterly right-of-way line of Interstate
Highway No. 494; thence South 38 degrees 10 minutes 19 seconds West along said
right-of-way line a distance of 135.78 feet; thence North 65 degrees 20 minutes 05
seconds West a distance of 269.08 feet; thence North 00 degrees 24 minutes 21
seconds West a distance of 275.18 feet to an intersection with the westerly
extension of the north line of said Lot 1; thence North 88 degrees 53 minutes 25
seconds East along said north line and its westerly extension a distance of 176.88
feet to the point of beginning. Excepting therefrom the following: The East 114.28
feet of the West 264 feet of the North 165 feet of the East Half of the Northeast
Quarter of the Southeast Quarter of Section 13, Township 28, Range 22, and
that part of the North 135 feet of Lot 1, Carver Lots, lying easterly of the West 264
feet of the East Half of said Northeast Quarter of the Southeast Quarter, all in
Ramsey County, Minnesota.
Parcel 2: The East 114.28 feet of the West 264 feet of the North 165 feet of the East
Half of the Northeast Quarter of the Southeast Quarter, Section 13, Township 28,
Range 22, and that part of the North 135 feet of Lot 1, Carver Lots, lying Easterly of
the West 264 feet of the East Half of said Northeast Quarter of the Southeast
Quarter, all in Ramsey County, Minnesota.
PIN: 132822410053 and 132822410001
1.03 City Ordinance Section 44-512 (4) requires a Conditional Use Permit for the interior
storage or warehouses, the exterior storage, display, sale or distribution of goods or
materials.
Council Packet Page Number 104 of 141
J1, Attachment 1
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific Conditional Use Permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
request.
1. On February 15, 2022, the Planning Commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The Planning Commission gave everyone at the
hearing a chance to speak and present written statements. The Planning
Commission recommended that the City Council approve this resolution.
City Packet Page Number 105 of 141
J1, Attachment 1
2. On March 14, 2022, the City Council discussed this resolution. They considered
reports and recommendations from the planning commission and City staff.
Section 5. City Council
5.01 The City Council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
1. All construction shall follow the approved plans, date-stamped January 24, 2022.
The director of community development may approve minor changes.
2. A building permit will be required for the change of use from residential to
commercial (2714 Highwood) and the building will need to be brought up to meet
the current requirements for this new use. All requirements of the Building Code
must be achieved.
3. The proposed outdoor storage of materials shall be properly contained and
protected per Minnesota Pollution Control Agency requirements to prevent the
materials from washing away during storm events. Additional details shall be
provided to the Public Works Department on the proposed 500 gallon fuel
storage tanks. These tanks shall meet all state and local requirements.
4. The applicant will ensure the building complies with the Fire Code per the 2020
MNSFC as required. The same will be required for the fueling request. The
applicant shall provide drawings to the Fire Department illustrating locations for
the fuel tanks as well as cut sheet regarding the tanks and spill containment.
5. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void.
6. All signage must meet the City’s sign ordinance and be approved with a separate
sign permit.
7. The applicant shall comply with all city ordinance requirements for screening of
mechanical equipment, trash enclosures, and parking areas.
8. The city council shall review this permit in one year.
9. Landscaping materials shall not be stored between the buildings located at 2714
and 2730 Highwood Avenue and the adjacent streets (Century Avenue and
Highwood Avenue).
__________ by the City Council of the City of Maplewood, Minnesota, on March 14, 2022.
Council Packet Page Number 106 of 141
Attachment 2
Overview Map - 2714 & 2730 Highwood Avenue
January 25, 2022
City of Maplewood
Legend
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I
0190
Feet
Source: City of Maplewood, Ramsey County
City Packet Page Number 107 of 141
Attachment 3
Future Land Use Map - 2714 & 2730 Highwood Avenue
February 8, 2022
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
Medium Density Residential
Commercial
Utility
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Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 108 of 141
Attachment 4
Zoning Map - 2714 & 2730 Highwood Avenue
February 8, 2022
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Planned Unit Development (pud)
Farm (f)
Business Commercial (bc)
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Source: City of Maplewood, Ramsey County
City Packet Page Number 109 of 141
Attachment 5
January 14, 2022
Superior Landscape & Irrigation
490 Villaume Ave #200
South St Paul, MN 55075
Attn: Maplewood Planning and Zoning Committee
Regarding:
Conditional Use Permit for 2730/2714 Highwood Ave E, Maplewood, MN (13-28-22-41-0001, 13-28-22-41-0053)
Background:
Shawn Racine is the sole owner of Superior Landscape & Irrigation, an award-winning landscape company that has
been servicing the local area for over 17 years. The company employs 30 +/- employees and specializes in landscape
design/install, pool design/install, irrigation design/install/service and outdoor lighting design/install/service. The
company is an A+ rated BBB member and has been consistently rated as one of ‘Three Best Rated’ in St Paul.
Request:
We would like to request a Conditional Use Permit for the operation of a landscape business, the storage of outdoor
materials, and onsite fuel storage. Materials would range from small, organized piles (under 10’ tall) of dirt, mulch,
rock, temporary brush and palletized product. We would also like to have onsite 3 approved 500-gallon fuel tanks
(one of each: unleaded, highway diesel and off-road diesel).
Key Notes:
Our office is currently in South St Paul along the I-494 corridor. This new location on Highwood Avenue will allow us
to be closer to our core clients in the Maplewood/Woodbury area.
It is our goal as a building owner to preserve and improve the look and attraction of our buildings and grounds.
Being in the landscape industry, we are very fluent in curb appeal and understand its importance for both ourselves
and our neighbors. Being that this will be our home for many years to come, our goal will be to improve the
landscape throughout the property with future plans of walking trails, outdoor sitting areas for employees to enjoy
breaks, and additional tree coverage along with other “green” items.
If you have any questions, please feel free to call or email.
Thank you for your consideration,
Shawn Racine
Council Packet Page Number 110 of 141
Attachment 6
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 15, 2022
7:00 P.M.
(THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL)
E.PUBLIC HEARING
1.Conditional Use Permit Resolution, Superior Landscape and Irrigation, 2714 and 2730
Highwood Avenue
Elizabeth Hammond, Planner, gave the report on the Conditional Use Permit Resolution for
Superior Landscape and Irrigation, 2714 and 2730 Highwood Avenueand answered questions of
the commission.
Chairperson Arbuckleopened the public hearing.
There were no callers for this item.
Chairperson Arbuckleclosed the public hearing.
Commissioner Yangmovedto approve a conditional use permit resolution for a proposed
landscaping company to operate at 2714 and 2730Highwood Avenue.
Seconded by Commissioner SukolskyAyes – All
The motion passed.
This item will go to the city council on March 14, 2022.
February 15, 2022
1
PlanningCommission MeetingMinutes
City Packet Page Number 111 of 141
J1, Attachment 7
Council Packet Page Number 112 of 141
J2
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
AGENDA ITEM:
McMenemy Street Improvements, City Project 21-02
a. Resolution Approving Plans And Specifications And Advertising For Bids.
b. Resolution Ordering Preparation Of Assessment Roll
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Engineering Department prepares plans and specifications prior to advertising the project for
bids. The plans and specifications are essential to ensuring the project is constructed to current
standards, receives reasonable bids and is completed in a timely manner.
The City Council will consider approving the plans and specifications and advertising for bids for the
McMenemy Street Improvements, City Project 21-02. Final plans and specifications are complete
and ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m.,
Monday, April 28, 2022.
The City Council will also consider ordering the preparation of the assessment roll for the
McMenemy Street Improvements, City Project 21-02. The assessment hearing is proposed to be
held in September of 2022.
Recommended Action:
a. Motion to approve the attached resolution approving plans and specifications and
advertising bids for McMenemy Street Improvements, City Project 21-02.
b. Motion to approve the attached resolution ordering preparation of assessment roll for
McMenemy Street Improvements, City Project 21-02.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,448,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed funding plan includes a
combination of Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer
Fund, St. Paul Regional Water Services, G.O. Improvement Bonds, the W.A.C. Fund, and a Local
Road Improvement Program (LRIP) grant.
City Packet Page Number 113 of 141
J2
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
McMenemy Street is an important part of the City’s infrastructure serving as a connection to local
neighborhoods, multi-family properties, and numerous commercial businesses. This street has
deteriorated beyond the point of regular annual maintenance and is in need of replacement. A multi-
use trail is proposed along the east side of McMenemy Street to connect the area to the larger trail
networks to the north and south. The project will be designed to incorporate best management
practices to improve water-quality in area waterbodies.
Background:
The feasibility report was accepted and the City Council ordered the preparation of plan and
specifications at the February 14, 2022 City Council meeting. The City Council ordered the project
after holding a Public Hearing at the February 28, 2022 City Council Meeting.
McMenemy Street, within the project limits, has a total length of approximately 1.0 miles and has an
average Pavement Condition Index (PCI) rating of 43/100. The project area is generally bounded
by County Road B to the north, I35E to the west, Larpenteur Avenue to the south, and Arkwright
Street to the east (as depicted on the attached Project Location Map). This project is a part of the
current 2022 – 2026 Capital Improvement Plan (CIP). Should the project be approved, construction
would begin in June of 2022.
The aging and deteriorating condition of the road presents an ongoing maintenance problem for the
City of Maplewood Street Department. The condition of the existing street also represents a
decreased level of service for the residents of Maplewood, with the City receiving complaints from
area residents about substandard street conditions. This project would consist of the full
reconstruction of McMenemy Street including the installation of the concrete curb and gutter, the
installation of a new pavement section, corrections to the subgrade soils, and the installation of an
8-foot wide multi-use bituminous trail along the east side of McMenemy Street.
The City of Maplewood Sanitary Sewer Department performed televising and manhole inspections
of the City’s sewer system lying under McMenemy Street. Based on the results of the reports, staff
are not recommending major upgrades or repairs to the sanitary sewer main, structures or services
as a part of this project. Minor adjustments to the manhole castings will be made during the project
to bring them to the final street elevation and seal them from stormwater intrusion.
Saint Paul Regional Water Services (SPRWS) has identified approximately 3,500 lineal feet of
water main which needs to be removed and replaced as a part of the project. The water main work
would be done under the proposed project contract and the costs associated with this work would
be reimbursed to the City by SPRWS.
Significant upgrades to the storm sewer system are proposed to improve roadway drainage.
Likewise, water quality improvements are necessary to meet City and Watershed District
requirements.
Estimated Project Cost
The total estimated project cost is $5,448,000 and is outlined below:
Council Packet Page Number 114 of 141
J2
Estimated Project Cost Summary
Proposed ImprovementsTotal Amount% of Total
Street Improvements$3,036,900 56%
Drainage Improvements $1,059,100 19%
Sanitary Sewer Improvements $54,200 1%
Water System Improvements $1,297,800 24%
Total Estimated Project Cost: $5,448,000 100%
The estimated costs include 10% contingencies and 25% overhead, which includes engineering,
geotechnical, legal, and fiscal expenses. The feasibility estimate is approximately $1,038,000
above the CIP estimated project cost. This increase reflects additional water system
improvements, drainage improvements, and roadway costs identified during the preparation of the
feasibility report. Funding for these increased costs would be covered by SPRWS (1,104,800) and
the LRIP grant of $1,250,000. Bonding levels are estimated to be significantly below the CIP
estimates for this project. The attached feasibility report provides a more detailed construction and
project cost estimate.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul
Regional Water, the W.A.C. Fund, and a LRIP grant. An update to the financing plan will be
provided after the special benefits appraisal is received.
Estimated Project Cost Recovery
Funding Source Total Amount % of Total
Environmental Utility Fund $1,059,100 19%
G.O. Bonds Improvement $1,156,600 21%
Sanitary Sewer Fund $54,200 1%
Special Benefit Assessment $630,300 12%
St. Paul Regional Water $1,104,800 20%
W.A.C. Fund $193,000 4%
Local Road Improvement Grant$1,250,00023%
Total Estimated Project Funding: $5,448,000 100%
The estimated project costs and the preliminary project funding plan have been reviewed by the
Finance Director.
City Packet Page Number 115 of 141
J2
Project Schedule
The following is a tentative schedule for City Project 21-02 should it be determined to proceed with
the project:
Project MilestoneDate
Order Preparation of Feasibility Study 8/9/2021
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/14/2022
Plans & Specifications
Public Hearing & Order Improvement2/28/2022
Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022
Authorize Preparation of Assessment Roll
Bid Opening4/28/2022
Award Contract5/9/2022
Begin Construction May/June 2022
Accept Assessment Roll & Order Assessment Hearings August 2022
Assessment Hearing September 2022
Adopt Assessment Roll September 2022
Complete Construction October 2022
Assessments Certified to Ramsey County November 2022
Attachments:
1.Resolution Approving Plans and Specifications and Advertising for Bids
2.Resolution Authorizing Preparation of Assessment Roll
3.Project Location Map
Council Packet Page Number 116 of 141
J2, Attachment 1
RESOLUTION
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
th
WHEREAS, pursuant to a resolution of the City Council adopted February 14, 2022,
fixed a date for a Council hearing on the proposed street improvements for the McMenemy
Street Improvements, City Project 21-02.
th
WHEREAS, pursuant to resolution passed by the City Council on February 28, 2022,
plans and specifications for the McMenemy Street Improvements, City Project 21-02, have been
prepared by (or under the direction of) the City Engineer, who has presented such plans and
specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file in
the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The advertisement
shall be published twice, at least twenty-one days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be publicly opened and considered by the
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council at 10:00 a.m. on the 28 day of April, 2022, at City hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to tabulate
the bids received. The City Council will consider the bids, and the award of a contract, at the
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regular City Council meeting of May 9, 2022.
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Approved this 14 day of March 2022.
City Packet Page Number 117 of 141
J2, Attachment 2
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the McMenemy Street
Improvements, City Project 21-02.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land abutting
on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy
of such proposed assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City
Council thereof.
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Approved this 14day of March 2022.
Council Packet Page Number 118 of 141
J2, Attachment 3
City Packet Page Number 119 of 141
J3
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
AGENDA ITEM:
Cope Avenue Improvements, City Project 21-06
a.Resolution Approving Plans And Specifications And Advertising For Bids.
b.Resolution Ordering Preparation Of Assessment Roll
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Engineering Department prepares plans and specifications prior to advertising the project for
bids. The plans and specifications are essential to ensuring the project is constructed to current
standards, receives reasonable bids and is completed in a timely manner.
The City Council will consider approving the plans and specifications and advertising for bids for the
Cope Avenue Improvements, City Project 21-06. Final plans and specifications are complete and
ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m., Tuesday,
April 12, 2022.
The City Council will also consider ordering the preparation of the assessment roll for the Cope
Avenue Improvements, City Project 21-06. The assessment hearing is proposed to be held in
September of 2022.
Recommended Action:
a.Motion to approve the attached resolution approving plans and specifications and
advertising bids for Cope Avenue Improvements, City Project 21-06.
b.Motion to approve the attached resolution ordering preparation of assessment roll for Cope
Avenue Improvements, City Project 21-06.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $3,927,500.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed funding plan includes a
combination of the Environmental Utility Fund, G.O. Improvements Bonds, Sanitary Sewer Fund,
Special Benefit Assessment, St. Paul Regional Water Services, and the W.A.C. Fund.
Council Packet Page Number 120 of 141
J3
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Cope Avenue is an important part of the City’s infrastructure serving as a connection to local
neighborhoods, multi-family properties, and numerous commercial businesses. Cope Avenue has
deteriorated beyond the point of regular annual maintenance and is in need of replacement. The
proposed project will provide a multi-modal corridor between English Street and White Bear Avenue
along Cope Avenue. Likewise, the proposed design will reduce impervious areas by approximately
½ acre, reducing stormwater runoff volumes and improving water quality.
Background:
The feasibility report was accepted and the City Council ordered the preparation of plan and
specifications at the January 24, 2022 City Council meeting. The City Council ordered the project
after holding a Public Hearing at the February 14, 2022 City Council Meeting.
Cope Avenue, within the project limits, has a total length of approximately 1.09 miles and has an
average Pavement Condition Index (PCI) rating of 41/100. The neighborhood area is generally
bounded by Highway 36 to the north, English Street to the west, County Road B to the south, and
White Bear Avenue to the east (as depicted on the attached project location map). This project is a
part of the current 2022 – 2026 Capital Improvement Plan (CIP). Should the project be approved,
construction would begin in June of 2022.
The aging and deteriorating condition of the road presents an ongoing maintenance problem for the
City of Maplewood Street Department. The condition of the existing street also represents a
decreased level of service for the residents of Maplewood, with the city receiving complaints from
area residents about substandard street conditions. This project would include the full depth
reclamation of Cope Avenue, the replacement of the concrete curb and gutter, and the installation
of a new pavement section.
The City of Maplewood Sanitary Sewer Department performed televising and manhole inspection in
2021 of the City’s sewer system lying under Cope Avenue. Based on the results of the reports,
staff are not recommending upgrades or repairs to the sanitary sewer main, structures or services
as a part of this project.
Saint Paul Regional Water Services (SPRWS) has identified approximately 5,200 lineal feet of
water main which needs to be removed and replaced as a part of the project. The water main work
would be done under the proposed project contract and the cost associated with this work would be
reimbursed to the City by SPRWS.
There are a few storm sewer structures on the project which have a history of structural failures. As
a part of this project, the outdated and failing structures are proposed to be removed and replaced
with modern precast concrete structures. Additionally, there are several storm sewer structures
which are proposed to be replaced to align with the proposed curb-line locations.
As a part of the feasibility process, staff looked into options for reconfiguring the roadway to better
fit traffic demands, improve pedestrian and bicyclist access and safety, reduce unnecessary
impervious surfaces, and slow and improve traffic safety along the corridor. City staff consulted
with traffic engineers at SRF Consulting Group to analyze the corridor and seek ways to achieve
City Packet Page Number 121 of 141
J3
these goals. Staff also referenced our guiding documents of the Living Streets Policy, the
Comprehensive Plan, and the Parks and Trails Master Plans to guide the process. This analysis
showed there is an opportunity to reduce street widths, reducing impervious surfaces, lessening
runoff, provide space for pedestrians and bicyclists, and making the corridor feel more constricted
to aid in speed reductions. This revised street layout would also result in an estimated $100,000
reduced project cost and an overall reduction in costs throughout the life-cycle of the roadway, due
to less pavement to maintain. The final design incorporates the results of this analysis, including a
sidewalk along the entire length of the north side of Cope Avenue, street width reductions, and lane
reconfigurations.
Estimated Project Cost
The total estimated project cost is $3,927,500 and is outlined below:
Estimated Project Cost Summary
Proposed Improvements Total Amount % of Total
Street Improvements $2,129,000 54%
Drainage Improvements $429,100 11%
Sanitary Sewer Improvements $209,900 5%
Water System Improvements $1,159,500 30%
Total Estimated Project Cost: $3,927,500 100%
The estimated costs include 10% contingencies and 12% overhead, which include geotechnical,
legal, and fiscal expenses. The feasibility estimate is approximately $177,000 above the CIP
estimated project cost. This increase reflects additional water system improvements identified
during the preparation of the feasibility report. Funding for these increased costs would be covered
by SPRWS.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul
Regional Water, and the W.A.C. Fund. An update to the funding plan will be provided after the
special benefits appraisal is received.
Estimated Project Cost Recovery
Funding Source Total Amount% of Total
Environmental Utility Fund $429,100 11%
G.O. Bonds Improvement $1,688,000 43%
Sanitary Sewer Fund $209,900 5%
Special Benefit Assessment $441,000 11%
St. Paul Regional Water $1,004,500 26%
W.A.C. Fund $155,000 4%
Total Estimated Project Funding: $3,927,500100%
The estimated project costs and preliminary project funding plan have been reviewed by the
Finance Director.
Council Packet Page Number 122 of 141
J3
Project Schedule
The following is a tentative schedule for City Project 21-06 should it be determined to proceed with
the project:
Project MilestoneDate
Order Preparation of Feasibility Study 8/9/2021
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022
Plans & Specifications
Public Hearing & Order Improvement2/14/2022
Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022
Authorize Preparation of Assessment Roll
Bid Opening4/12/2022
Award Contract4/25/2022
Begin ConstructionJune 2022
Accept Assessment Roll & Order Assessment Hearings 8/15/2022
Assessment Hearing 9/12/2022
Adopt Assessment Roll 9/12/2022
Complete Construction October 2022
Assessments Certified to Ramsey County November 2022
Attachments:
1.Resolution Approving Plans and Specifications and Advertising for Bids
2.Resolution Authorizing Preparation of Assessment Roll
3.Project Location Map
City Packet Page Number 123 of 141
J3, Attachment 1
RESOLUTION
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
th
WHEREAS, pursuant to a resolution of the City Council adopted January 24, 2022,
fixed a date for a Council hearing on the proposed street improvements for the Cope Avenue
Improvements, City Project 21-06.
th
WHEREAS, pursuant to resolution passed by the City Council on February 14, 2022,
plans and specifications for the Cope Avenue Improvements, City Project 21-06, have been
prepared by (or under the direction of) the City Engineer, who has presented such plans and
specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file in
the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The advertisement
shall be published twice, at least twenty-one days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be publicly opened and considered by the
th
council at 10:00 a.m. on the 12 day of April, 2022, at City hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to tabulate
the bids received. The City Council will consider the bids, and the award of a contract, at the
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regular City Council meeting of April 25, 2022.
th
Approved this 14 day of March 2022.
Council Packet Page Number 124 of 141
J3, Attachment 2
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Cope Avenue
Improvements, City Project 21-06.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land abutting
on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy
of such proposed assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City
Council thereof.
th
Approved this 14day of March 2022.
City Packet Page Number 125 of 141
J3, Attachment 3
Council Packet Page Number 126 of 141
J4
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
AGENDA ITEM:
Gervais Area Pavement Rehabilitation, City Project 21-07
a.Resolution Approving Plans And Specifications And Advertising For Bids
b.Resolution Ordering Preparation Of Assessment Roll
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Engineering Department prepares plans and specifications prior to advertising the project for
bids. The plans and specifications are essential to ensuring the project is constructed to current
standards, receives reasonable bids and is completed in a timely manner.
The City Council will consider approving the plans and specifications and advertising for bids for the
Gervais Area Pavement Rehabilitation, City Project 21-07. Final plans and specifications are
complete and ready to be advertised for bids. The bid opening is tentatively proposed for 10:00
a.m., Wednesday, April 13, 2022.
The City Council will also consider ordering the preparation of the assessment roll for the Gervais
Area Pavement Rehabilitation, City Project 21-07. The assessment hearing is proposed to be held
in September of 2022.
Recommended Action:
a.Motion to approve the attached resolution approving plans and specifications and
advertising bids for Gervais Area Pavement Rehabilitation, City Project 21-07.
b.Motion to approve the attached resolution ordering preparation of assessment roll for
Gervais Area Pavement Rehabilitation, City Project 21-07.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $4,113,300.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed funding plan includes a
combination of the Street Revitalization Fund (SRF), Special Benefit Assessments, the
Environmental Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, the City of
North St. Paul, G.O. Improvement Bonds, and the W.A.C. Fund..
City Packet Page Number 127 of 141
J4
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The Gervais Area Neighborhood is an important part of the City’s infrastructure serving as a
connection to local neighborhoods, multi-family properties, and numerous commercial businesses.
The streets in this area have deteriorated beyond the point of regular annual maintenance and are
th
in need of replacement. The addition of a sidewalk along the north side of 11 Avenue from White
Bear Avenue to Ariel Street will aid in connectivity from residential areas to the east to the White
Bear Avenue corridor, as well as the numerous bus stops in the area. This project includes
pavement reclamation, a process in which onsite materials are recycled and utilized in the final
product, reducing the need to import new materials. Likewise, the new asphalt pavement contains
recycled asphalt materials to reduce the need for raw materials.
Background:
The feasibility report was accepted and the City Council ordered the preparation of plan and
specifications at the January 24, 2022 City Council meeting. The City Council ordered the project
after holding a Public Hearing at the February 14, 2022 City Council Meeting.
The Gervais neighborhood streets total approximately 2.48 miles in length and have an average
Pavement Condition Index (PCI) rating of 33/100. The neighborhood area is generally bounded by
County Road C to the north, Barclay Street to the west, Highway 36 to the south, and Ariel Street to
the east (as depicted on the attached project location map). This project is part of the current 2022
–2026 Capital Improvement Plan (CIP). Should the project be approved, construction would begin
in June of 2022.
The aging and deteriorating condition of roads shown on the location map presents an ongoing
maintenance problem for the City of Maplewood Street Department. The condition of the existing
streets also represents a decreased level of service for the residents of Maplewood, with the City
receiving numerous complaints from area residents about substandard street conditions.
The City of Maplewood Sanitary Sewer Department performed televising and manhole inspection in
2021 of the City’s sewer system lying under the project area streets. Based on the results of the
reports, staff are not recommending upgrades or repairs to the sanitary sewer main or structures as
a part of this project. However, there are some outdated sanitary sewer castings which are
recommended to be replaced as a part of the project. Replacement of these castings with the new
standard will reduce storm water inflow & infiltration into the sanitary sewer system. Reducing
storm water inflow and infiltration into the sanitary sewer system reduces the amount of water
conveyed to the Metropolitan Council Wastewater treatment plant, a top priority of the City and
Metropolitan Council.
Saint Paul Regional Water Services (SPRWS) and North St. Paul (NSTP) have identified
approximately 3,250 lineal feet of water main which needs to be removed and replaced as a part of
the project. The water main work would be done under the proposed project contract and the cost
associated with this work would be reimbursed to the City by SPRWS and NSTP.
The goal of this project is to rehabilitate the pavement surface and therefore does not include any
major utility upgrades or repairs outside of the water main replacements. Outdated and broken
Council Packet Page Number 128 of 141
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storm sewer castings are proposed to be replaced along with the adjustment of all manholes to the
final pavement surface elevation. There a few storm sewer structures on the project which have a
history of structural failures. The outdated and failing structures are proposed to be removed and
replaced with modern precast concrete structures. Best Management Practices (BMP’s) such as
sump manholes will be installed where possible to improve water quality flowing to adjacent
wetlands and lakes. These BMP’s will be designed to meet Watershed requirements, as well as
City of Maplewood standards.
Ariel Street is a border street with the City of NSTP with both cities being responsible for half of the
road. Staff has coordinated with NSTP staff on the timing of the improvements and the type
improvements needed. Should the project proceed, an agreement between the Cities would be
drafted and submitted to the City Council for approval before awarding a construction contract. In
previous projects with NSTP, the Cities have agreed to split street replacement costs with 50%
being covered by each City. This method of funding the cost of improvement for Ariel Street is
anticipated to be utilized for this project.
It should also be noted, the City of NSTP is proposing to install a sidewalk along Ariel Street from
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County Road C to 11 Avenue as a part of the improvement project. Likewise, they are proposing to
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install a sidewalk along the east side of Ariel Street from 9 Avenue to 11Avenue. These
sidewalks, should they be approved, would be 100% funded by NSTP.
Estimated Project Cost
The total estimated project cost is $4,113,300 and is outlined below:
Estimated Project Cost Summary
Proposed ImprovementsTotal Amount % of Total
Street Improvements$2,732,100 67%
Drainage Improvements $171,200 4%
Sanitary Sewer Improvements $89,300 2%
Water System Improvements $1,120,700 27%
Total Estimated Project Cost: $4,113,300 100%
The estimated costs include 10% contingencies and 12% overhead, which include geotechnical,
legal, and fiscal expenses. The feasibility estimate is approximately $33,000 above the CIP
estimated project cost. This increase reflects the additional water system improvements identified
during the preparation of the feasibility report. Funding for these increased costs would be covered
by SPRWS and NSTP.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, SRF Special Assessment, Saint Paul
Regional Water, North St. Paul, Street Revitalization Fund and the Water Area Fund. An update to
the financing plan will be provided after the special benefits appraisal is received.
City Packet Page Number 129 of 141
J4
Estimated Project Cost Recovery
Funding Source Total Amount % of Total
Special Benefit Assessments $1,097,000 26%
G.O. Improvement Bonds $194,928 5%
Environmental Utility Fund $171,200 4%
Sanitary Sewer Fund $89,300 2%
Street Revitalization Fund $1,202,272 29%
W.A.C. Fund $156,900 4%
Saint Paul Regional Water Services $648,400 16%
City of North Saint Paul $553,300 14%
Total Estimated Project Funding: $4,113,300 100%
The estimated project costs and preliminary project funding plan has been reviewed by the Finance
Director.
Project Schedule
The following is a tentative schedule for City Project 21-07 should it be determined to proceed with
the project:
Project MilestoneDate
Order Preparation of Feasibility Study 8/9/2021
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022
Plans & Specifications
Public Hearing & Order Improvement2/14/2022
Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022
Authorize Preparation of Assessment Roll
Bid Opening4/13/2022
Award Contract 4/25/2022
Begin Construction June 2022
Accept Assessment Roll & Order Assessment Hearings 8/15/2022
Assessment Hearing 9/12/2022
Adopt Assessment Roll 9/12/2022
Complete Construction October 2022
Assessments Certified to Ramsey CountyNovember 2022
Attachments:
1.Resolution Approving Plans and Specifications and Advertising for Bids
2.Resolution Authorizing Preparation of Assessment Roll
3.Project Location Map
Council Packet Page Number 130 of 141
J4, Attachment 1
RESOLUTION
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
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WHEREAS, pursuant to a resolution of the City Council adopted January 24, 2022,
fixed a date for a Council hearing on the proposed street improvements for the Gervais Area
Pavement Rehabilitation, City Project 21-07.
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WHEREAS, pursuant to resolution passed by the City Council on February 14, 2022,
plans and specifications for the Gervais Area Pavement Rehabilitation, City Project 21-07, have
been prepared by (or under the direction of) the City Engineer, who has presented such plans
and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file in
the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The advertisement
shall be published twice, at least twenty-one days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be publicly opened and considered by the
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council at 10:00 a.m. on the 13 day of April, 2022, at City hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to tabulate
the bids received. The City Council will consider the bids, and the award of a contract, at the
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regular City Council meeting of April 25, 2022.
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Approved this 14 day of March 2022.
City Packet Page Number 131 of 141
J4, Attachment 2
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Gervais Area Pavement
Rehabilitation, City Project 21-07.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land abutting
on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy
of such proposed assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City
Council thereof.
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Approved this 14day of March 2022.
Council Packet Page Number 132 of 141
J4, Attachment 3
City Packet Page Number 133 of 141
J5
CITY COUNCILSTAFF REPORT
Meeting Date March 14, 2022
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
PRESENTER:
Andrea Sindt
AGENDA ITEM: Resolution Establishing Precinct Boundaries and Polling Locations
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Redistricting occurs every 10 years after the completion of the US Census. The resulting legislative
maps have been drawn up from the 2020 census and now precinct boundaries must be established
to align with legislative districts. In addition, polling locations must also be established. For
Maplewood, the boundary line between Precinct 10 and Precinct 11 must change.
Recommended Action:
Motion to approve the resolution establishing precinct boundaries and polling locations.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Background:
Minn. Stat. section 204B.14, subd. 3 (d)requires that precinct boundaries must be reestablished
within 60 days of when the redistricting plan is approved or at least 19 weeks before the state
primary election, whichever comes first. This makes March 29, 2022 the current deadline.
The newly drawn legislative map places Precincts 1 through 8 in District 44A, Precinct 9, 10, less a
portion of 10 plus a portion of 11 in District 44B and Precincts 11 through 13 plus a portion of 10
and less a portion of 11 in District 47A.
Council Packet Page Number 134 of 141
J5
Election staff tries to make limited yearly changes to polling locations to reduce confusion with
voters. However, in some instances such as a location no longer being available or boundaries
changing, adjustments are necessary to the polling locations.
Due to the boundaries changing and the addition of over 450 voters to Precinct 10, the polling
location is for Precinct 10 is moving from the East Metro Training Facility to the new Justice Alan
Page Elementary School. Election staff from the city and Ramsey County feel the Training Facility
handled the smaller precinct voter numbers but would be difficult with the added voters.
Two other polling locations were already moved for the school district election of 2021. First,
Precinct 1 will be at Edgerton Elementary with Precinct 2 due to the Hmong Alliance Church being
unavailable. Second, Precinct 3 will be at the Gladstone Education Center rather than the
Gladstone Fire Station.
Voters will be receiving various communications from the Secretary of State, Ramsey County
Elections and Maplewood Elections regarding changes to precincts and polling locations as well as
websites having the updated maps and lists.
Attachments:
1. Resolution
2. Map
City Packet Page Number 135 of 141
J5, Attachment 1
Resolution Establishing Precincts and
Polling Places
WHEREAS, the legislature of the State of Minnesota has been redistricted; and
WHEREAS, Minn. Stat. section 204B.14, subd. 3 (d) requires that precinct boundaries
must be reestablished within 60 days of when the legislature has been redistricted or at least 19
weeks before the state primary election, whichever comes first; and
WHEREAS, changes to the polling place locations may be made at least 90 days before
the next election if one or more of the authorized polling places becomes unavailable for use; and
WHEREAS, changes to the polling place locations may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Maplewood,
County of Ramsey, State of Minnesota hereby establishes the boundaries of the voting precincts
and polling places as follows:
Precinct 1 Edgerton Elementary School, 1929 Edgerton Street N.
That part of the city lying with Rice Street to the West; County Road B to the
North; McMenemy Street to the East; Roselawn Avenue to the North;
Maplewood Drive to the East; Larpenteur Ave to the South
Precinct 2 Edgerton Elementary School, 1929 Edgerton Street N.
That part of the city lying with McMenemy Street to the West; Highway
36 to the North; Maplewood Drive to the East; Roselawn Avenue to the
South
Precinct 3 Gladstone Education Center, 1945 Manton Street N.
That part of the city lying with Maplewood Drive to the West; County Road
B to the North; Hazelwood Street to the East; Gateway Trail to the South;
Barclay Street to the East; Frost Avenue to the South; Birmingham Street
to the East; Larpenteur Avenue to the South
Precinct 4 Wakefield Park Community Building, 1860 Hazelwood Street N.
That part of the city lying with Birmingham Street to the West, Frost
Avenue to the North, Barclay street to the West, Gateway Trail to the
North, Ariel Street to the East, Holloway Avenue to the North, McKnight
Road to the East, Larpenteur Avenue to the South
Precinct 5 Maplewood Community Center/YMCA, 2100 White Bear Avenue N.
That part of the city lying with Maplewood Drive to the West; Highway 36
to the North;
Council Packet Page Number 136 of 141
J5, Attachment 1
Ariel Street to the East; Gateway Trail to the South; Hazelwood Street to
the West; County Road B to the South
Precinct 6 Redeeming Love Church, 2425 White Bear Avenue N.
That part of the city lying with Arcade Street to the West, County Road C to the
North, Ariel Street to the East, Highway 36 to the South
Precinct 7 First Evangelical Free Church, 2696 Hazelwood Street N.
That part of the city lying with Little Canada/Maplewood Boundary Line to the West,
County Road D to the North, Southlawn Drive to the East, Mesabi Avenue to the
North, White Bear Avenue to the East, County Road C to the South
Precinct 8 Ramsey County Library, 3025 Southlawn Drive N.
That part of the city lying with White Bear Avenue to the West, Mesabi Avenue to
the South, Southlawn Drive to the West, County Road D to the South, Bruce Vento
Trail to the West, Highway 694 on the North, Century Avenue on the East, North St
Paul/Maplewood Boundary Line and County Road C on the South
Precinct 9 Justice Alan Page Elementary School, 2410 Holloway Avenue E.
That part of the city lying with McKnight Road to the West, Holloway Avenue and
North St Paul/Maplewood Boundary Line to the North, Century Avenue to the East,
Union Pacific Railroad line to the South
Precinct 10 Justice Alan Page Elementary School, 2410 Holloway Avenue E.
That part of the city lying with Lakewood Drive to the West, Union Pacific Railroad
line to the North, Century Avenue to the East, Stillwater Road to the South
Precinct 11 Beaver Lake Education Center, 1060 Sterling Street N.
That part of the city lying with McKnight Road to the West, Union Pacific Railroad
line to the North, Lakewood Drive to the East, Stillwater Road to the North, Century
Avenue to the East, I94 to the South
Precinct 12 Carver Elementary School, 2680 Upper Afton Road E.
That part of the city lying with McKnight Road to the West, I94 to the North, Century
Avenue to the East, Lower Afton Road to the South, Londin Lane to the Southeast,
Sterling Street to the East, Linwood Avenue to the South
Precinct 13 Lutheran Church of Peace, 47 Century Avenue S.
That part of the city lying with McKnight Road to the West, Linwood Avenue to the
North, Sterling Street to the West, Londin Lane to the Northwest, Lower Afton Road
to the North, Century Avenue to the East, Maplewood Boundary Line to the South
City Packet Page Number 137 of 141
J5, Attachment 1
AND BE IT FURTHER RESOLVED that the city clerk be instructed to send notice of this
act to the Ramsey County Elections Office and the Minnesota secretary of state,
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a
replacement meeting the requirements of the Minnesota Election Law for any polling place location
designated in this Resolution that becomes unavailable for use by the City;
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an
emergency replacement polling place location meeting the requirements of the Minnesota Election
Law for any polling place location designated in this Resolution when necessary to ensure a safe
and secure location for voting;
AND BE IT FURTHER RESOLVED, that the city clerk is directed to post notice of this act.
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Adopted by the City Council this 14day of March, 2022.
Council Packet Page Number 138 of 141
J5, Attachment 2
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City Packet Page Number 139 of 141
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Council Packet Page Number 140 of 141
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City Packet Page Number 141 of 141