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HomeMy WebLinkAbout2022-02-14 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 14, 2022 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 868 0098 1567# No Participant ID, Enter # When Prompted Meeting No. 03-22 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. January 24, 2022 City Council Workshop Meeting Minutes 2. January 24, 2022 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Strategic Plan Update for Fourth Quarter 2021 G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. First Amendment to Purchase Agreement with Barostas, LLC for the Sale of 2228 Maplewood Drive North 3. Gladstone Phase 3 Corridor Improvements, City Project 16-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 & No. 3 b. Resolution Directing Final Payment and Acceptance of Project 4. Resolution Directing Modification of Existing Construction Contract, Change Order No. 20, No. 22, No. 23, No. 24, No. 26 and No. 27, North Fire Station Construction Project 5. First Amendment to Joint Powers Agreement with Ramsey County for Embedded Social Worker 6. Resolution Accepting Great River Greening Pollinator Central: Habitat Improvement with Citizen Monitoring Agreement 7. Strategic Priorities Modifications 8. 2022 Master Group Contract for Medica Insurance Company H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Cope Avenue Improvements, City Project 21-06 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) 2. Gervais Area Pavement Rehabilitation, City Project 21-07 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) I. UNFINISHED BUSINESS None J. NEW BUSINESS 1 Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for McMenemy Street Improvement Project, City Project 21-02 2 Scooter’s Coffee, 2228 Maplewood Drive North a. Conditional Use Permit and Setback Variance Resolution b. Design Review Resolution 3. Ordinance Amending City Code Section 1-17 Pertaining to Administrative Penal Offenses K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday,January 24, 2022 Held Remotely Via Conference Call A.CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at6:00 p.m. by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberJuenemannmoved to approve the agenda as submitted. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. D.UNFINISHED BUSINESS 1.Allocation of ARPA Funding Finance Director Paulseth addressed council and gave the presentation. No action required. 2.Allocation of General Fund Surplus Finance Director Paulsethgave the presentationand answered questions of the council. No action required. E.NEW BUSINESS None F.ADJOURNMENT Mayor Abramsadjourned the meetingat6:40p.m. January 24, 2022 City Council Workshop Minutes 1 Packet Page Number 1 of 345 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 24, 2022 Held Remotely Via Conference Call Meeting No.02-22 A.CALL TO ORDER A meeting of the City Council was held remotely viaconference calland was called to order at7:00 p.m. by Mayor Abrams. Mayor Abrams gave progress updates onthe North Fire Station and Cassia Senior Care Facility, and also mentioned Becker Furniture World bought the vacant Toys R Us property. B.PLEDGE OFALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: Fire Hydrants Crime Reduction LeadershipTeam CouncilmemberCavemoved to approve the agenda as amended. Seconded by CouncilmemberJuenemann Ayes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.January 10, 2022City Council Meeting Minutes Councilmember Juenemann corrected F2, St Johns Hospital Interview to read: “Site Administrator”. Mayor Abrams corrected F4, 2022 City Council Appointments to Boards, Commissions and Miscellaneous Groups, Rush Line Corridor to read: Rush Line Corridor Councilmember Cave Mayor Abrams(Alternate) Melinda Coleman (Staff Liaison) CouncilmemberJuenemannmoved to approve the January 10, 2022 City CouncilMeeting January 24, 2022 City Council Meeting Minutes 1 Packet Page Number 2 of 345 E2 Minutes asamended. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations Fire Hydrants Councilmember Juenemann requested residents shovel out the fire hydrants on andaround their property. Crime Reduction LeadershipTeam Mayor Abrams accepted an invitation by Ramsey County Attorney John Choi to join the Crime Reduction Leadership Team. 3.Resolution Declaring a Climate Emergency Environmental Planner Finwall gave the staff report. CouncilmemberJuenemannmoved to approve the Resolution Declaring a Climate Emergency. Resolution22-01-202 A RESOLUTION DECLARING A CLIMATE EMERGENCY WHEREAS the City of Maplewood has experienced numerous climate-change related impacts this year including a record June heat wave, dangerous air quality from drought-fueled forest fires, and water restrictions from the same drought; WHEREAS extreme weather will create new challenges for Maplewood’s infrastructure and finances and will pose a threat to the economic vitality of our residents and businesses; WHEREAS Maplewood the City has adopted energy and climate goals to address climate change as follows: • 2021 Climate Adaptation Plan is a comprehensive road map that outlines the specific strategic strategies and actions that Maplewood will implement to build resilience to related climate impacts. • 2040 Comprehensive Plan, Sustainability Chapter includes climate goals including following the state energy goal guidelines of reducing greenhouse gas emissions to 20 January 24, 2022 City Council Meeting Minutes 2 Packet Page Number 3 of 345 E2 percent of the City’s 2015 baseline levels by 2050 (an 80 percent reduction). WHEREAS the greatest burden from an inadequate response to this crises will be felt by historically marginalized or underserved communities; WHEREAS in Minnesota, the ten warmest and wettest years ever recorded have all occurred since 1998; warming surface waters are leading to a significant loss of fish habitat for many prominent species as well as increasing the risk of harmful algae blooms; forests are changing as native northern species are strained by warming temperatures; crops are stressed by cycles of drought and floods; home insurance rates are rising far faster than the national average (from an average of $368 in 1998 to $1348 in 2015); and warming winters are leading to new pests as well as shorter winter recreation seasons; WHEREAS, the bi-partisan Next Generation Energy Act, passed by the Minnesota State Legislature and signed by then Governor Tim Pawlenty in 2007, committed our State to achieving to an 80% reduction in greenhouse gas (GHG) emissions by 2050 and with interim goals of 15% and 30% below 2005 GHG emissions levels by 2015 and 2025, respectively, with cities being key drivers of achieving these goals; WHEREAS, our State did not meet its 2015 goal, and is not yet on track to reach our future targets; WHEREAS, in April 2016 world leaders from 175 countries, including the United States, recognized the threat of climate change and the urgent need to combat it by signing the Paris Agreement, agreeing to “pursue efforts to limit the temperature increase to 1.5 degrees Celsius”; WHEREAS, global warming has reached a temperature increase ofnearly 1.1 degrees Celsius (nearly 2 degrees Fahrenheit) as compared to pre-industrial times. The death and destruction wrought by this level of global warming demonstrate that the Earth is too hot for safety and justice, as attested by increased and intensifying wildfires, floods, rising seas, diseases, droughts, and extreme weather; WHEREAS, in August 2021 the Intergovernmental Panel on Climate Change (IPCC), the United Nations body responsible for assessing the science related to climate change, released a report that stated “It is unequivocal that human influence has warmed the atmosphere and land,” and that “Human influence has warmed the climate at a rate that is unprecedented in at least the last 2000 years,” and “with every additional increment of global warming, changes in extreme weather continue to become larger”; WHEREAS, recent scientific research indicates that to achieve the goal of limiting temperature increase to 1.5 degrees Celsius, carbon emissions must be halved by 2030 and reach net zero global emissions by 2050; WHEREAS, a transition to a clean energy economy, if not carefully planned, would have a disruptive effect on impact on the livelihoods of many in our community, while a well-planned transition may provide expanded job opportunities for local residents; WHEREAS, 2,012 jurisdictions in 34 countries including Minnesota leaders Duluth, Minneapolis, and Crystal Bay Township, have already declared climate emergencies in order to focus attention on the need for rapid action toaddress climate change; January 24, 2022 City Council Meeting Minutes 3 Packet Page Number 4 of 345 E2 NOW, THEREFORE, BE IT RESOLVED, that Maplewood declares that a climate emergency threatens our city, region, state, nation, humanity and the natural world. BE IT FURTHER RESOLVED, Maplewood commits to working for a just transition and climate emergency mobilization effort and will implement and continue to support the City’s Climate Adaptation plan and create a Climate Mitigation plan. BE IT FURTHER RESOLVED, Maplewood calls on the Minnesota legislature and executive branch to immediately and aggressively support cities of all sizes around Minnesota to both mitigate and adapt to the effects of climate change including providing funding and resources for the development and implementation of climate action plans. BE IT FURTHER RESOLVED, Maplewood calls on the federal government to immediately commit resources to support the climate mitigation and adaptation efforts of cities large and small, to invest in the infrastructure needed for a sustainable future, to ensure that investment is at the scale needed, and to provide the necessary global leadership to keep global warming to 1.5 degrees Celsius (2.7 degrees Fahrenheit). Seconded by CouncilmemberKnutsonAyes – All, via roll call The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G10 was highlighted. CouncilmemberJuenemannmoved to approve agenda items G1-G13. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 1.Approval of Claims CouncilmemberJuenemannmoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,055,339.66 Checks # 108439 thru # 108459 dated 01/11/22 $ 484,303.09 Checks # 108460 thru # 108500 dated 01/18/22 $ 839,305.89 Disbursements via debits to checking account dated 01/03/22 thru 01/16/22 January 24, 2022 City Council Meeting Minutes 4 Packet Page Number 5 of 345 E2 $ 2,378,948.64 Total Accounts Payable PAYROLL $ 646,179.64 Payroll Checks and Direct Deposits dated 01/07/22 $ 646,179.64 Total Payroll $ 3,025,128.28 GRAND TOTAL Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. 2.Preliminary Financial Report for Month Ended December 31, 2021 No Action Required. 3.Allocation of ARPA Funding CouncilmemberJuenemannmoved to approve the Resolution Allocating American Rescue Plan Act (ARPA) Funds. The motion provides for the allocation of $1,844,002.14 as described below. Resolution 22-01-2033 RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT (ARPA) OF 2021 FUNDS WHEREAS, the American Rescue Plan Act (ARPA) was passed by Congress on March 10, 2021 and signed into law on March 11, 2021; and WHEREAS, ARPA provides $350 billion in emergency funding for eligible state, local, territorial, and Tribal governments to respond to the Covid-19 emergency and restore jobs; and WHEREAS, the City of Maplewood has received $2,234,002.14 of its total allocation of $4,468,004.28 in ARP Act Funding; and WHEREAS, the ARP Act allows local governmental units to utilize the funding for the following purposes: a.Response to the COVID-19 public health emergency; b.Provide premium pay to essential workers; c. Provide governmental services to the extent of reduction in revenue; d.Make necessary investments in water, sewer, or broadband infrastructure. January 24, 2022 City Council Meeting Minutes 5 Packet Page Number 6 of 345 E2 NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates $1,844,002.14 in ARPA Funds to the City of Maplewood to reimburse the City for the following eligible costs: 2021 Response to Covid-19 Personnel, $255,594.38; 2021 Response to Covid-19 PPE,39,840.75; 2021 Response to Covid-19 Leave Pay, $40,402.03; 2021 Premium Payfor Essential Workers, $245,972.08; 2021 Revenue Loss 2021 Provision of Public Safety Ambulance Services, $750,000; 2021 Revenue Loss 2021 Provision of Public Safety Services,$512,190.90. BE IT FURTHER RESOLVED that the Council will consider further allocations of ARPA funding at future meetings. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 4.Allocation of General Fund Surplus CouncilmemberJuenemannmoved to approve the ResolutionAllocating $1.5M in General Fund Surplus. Resolution22-01-2034 RESOLUTION ALLOCATING $1,500,000 OF GENERAL FUND SURPLUS WHEREAS, the City of Maplewood has a comprehensive set of financial policies, including a Reserves Policy; and WHEREAS, the purpose of the Reserves Policy is to provide financial stability through the maintenance of reserve funds for unanticipated expenditures or unforeseen emergencies, and to provide adequate working capital for current operating needs to avoid short-term borrowing; and WHEREAS, in establishing an appropriate fund balance (reserves), the City needs to consider the demands of cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit ratings, and long-term fiscal health; and WHEREAS, the City’s Reserves Policy requires an unassigned fund balance in the General Fund at a minimum of 41.67%, with a desired level of 50%, of annual General Fund operating expenditures; and WHEREAS, the City’s General Fund unassigned reserves exceed the 50% desired level of operating expenditures; and WHEREAS, the City Council committed $2,589,246 of General Fund reserves, in excess of the desired 50% level of unassigned reserves, as a possible funding source for construction of the North Fire Station; and January 24, 2022 City Council Meeting Minutes 6 Packet Page Number 7 of 345 E2 WHEREAS, the North Fire Station project is now fully funded through other revenue sources; and WHEREAS, City staff have reviewed other areas of need from a long-term financial management perspective. THEREFORE, BE IT RESOLVED that the Maplewood City Councilallocates $1,500,000 in General Fund surplus unassigned reserves as follows: Employee Benefits Fund $ 400,000 Building Fund $ 250,000 Public Safety Equipment Fund$ 250,000 Fleet Fund $ 250,000 EDA Fund $ 350,000 Total Allocation $1,500,000 BE IT FURTHER RESOLVED that authorization be given to the Finance Director to make the accounting entries necessary to transfer the funds. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. 5.Transfers and Budget Adjustments CouncilmemberJuenemannmoved to approvethe transfers and budget adjustments dated 1/24/2022 and authorize the Finance Director to make the necessary accounting entries. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. 6.Resolution Directing Modification of Existing Construction Contract, Change Order No. 17, and No. 18, North Fire Station Construction Project CouncilmemberJuenemannmoved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 17 and Change Order No. 18, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 17, and Change Order No. 18. Resolution22-01-2035 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 17 AND CHANGE ORDER NO. 18 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. January 24, 2022 City Council Meeting Minutes 7 Packet Page Number 8 of 345 E2 WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 17, and Change Order No. 18. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 17 which is an increase of $5,179. The revised contract amount for Work Scope 05-A Thornberg Steel is $542,926. 2.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 18 which is an increase of $1,820 The revised contract amount for Work Scope 09-C Twin City Acoustics is $52,615. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 7.Purchase of a New Ladder Truck CouncilmemberJuenemannmoved to approve the purchase of a new ladder truck from Rosenbauer Minnesota, LLC. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. 8.Purchase Furniture for North Fire Station CouncilmemberJuenemannmoved to approve furniture quotation from Atmosphere Commercial Interiors for the North Fire Station Construction Project. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 9.Resolution Approving 2022 Pay Rates for Temporary/Seasonal and Casual Part- time Employees CouncilmemberJuenemannmoved to approve the temporary/seasonal and casual part-time pay rates resolution adjusting the minimum wage to reflect the new minimum wage for January 1, 2022. Resolution22-01-2036 2022 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES January 24, 2022 City Council Meeting Minutes 8 Packet Page Number 9 of 345 E2 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part- time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2022 upon Council approval. Accountant$10.33-30.00per hour Accounting Technician$10.33-22.00per hour Administrative Assistant$10.33-23.00per hour Background Investigator$25.00-40.00per hour Building Inspector$14.00-35.00per hour CSO$14.50-19.50per hour Election Judge$10.33-20.00per hour Fire Maintenance Engineer$14.00-18.00per hour Fire/EMS Cadet$14.50-19.50per hour Gardener$12.00-25.00per hour Intern$10.33-25.00per hour IT Technician$15.00-20.00per hour Laborer$10.33-15.00per hour Office Specialist$10.33-18.00per hour Receptionist$10.33-16.00per hour Recreation Instructor/Leader$12.00-32.00per hour Recreation Official$12.00-30.00per hour RecreationWorker$12.00-18.00per hour BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 10.Metro CERTs Seed Grant for the Clean Energy for All Project CouncilmemberJuenemannmoved to approve the Metro CERTs seed grant project, Clean Energy for All, by entering into the 2022-2023 Consulting Contract between the Great Plains Institute for Sustainable Development and the City of Maplewood. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. January 24, 2022 City Council Meeting Minutes 9 Packet Page Number 10 of 345 E2 11.Purchase of Three 2022 Marked Police Vehicles and Three 2022 Unmarked Police Vehicles CouncilmemberJuenemannmoved to approvethe purchase of three 2022 marked Dodge Durango AWD squad cars (SUV), and three 2022 unmarked police vehicles: a Dodge Ram 1500 SSV (Truck), a Chevrolet Tahoe (SUV), and a Ford Explorer (SUV). Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. 12.Resolution Directing Final Payment and Acceptance of Project, Dennis-McClelland Area Street Improvements, City Project 19-10 CouncilmemberJuenemannmoved to approve the resolution Directing Final Payment and Acceptance of Project for the Dennis-McClelland Area Street Improvements, City Project 19- 10. Resolution22-01-2037 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT DENNIS-MCCLELLAND AREA STREET IMPROVEMENTS CITY PROJECT 19-10 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Dennis-McClelland Area Street Improvements, City Project 19-10, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Dennis-McClelland Area Street Improvements, City Project 19-10, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 19-10 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $6,174,362.33. Final payment Veit & Company, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. 13.Fiber Optic Agreement for North Fire Station CouncilmemberJuenemannmoved to approve the fiber optic agreement with Arvig to connect the North Fire Station. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the January 24, 2022 City Council Meeting Minutes 10 Packet Page Number 11 of 345 E2 Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Administrative Hearing – Tobacco Compliance Check Failure, Fleming’s Auto Service, 2271 White Bear Ave N City Clerk Sindt gave the staff report. Katie Fleming addressed the council. Chief Bierdeman gavefurther information. City Attorney Batty providedcouncil direction. Mayor Abrams, under these very unique circumstances,moved to strike the tobacco compliance check failure record of October 22, 2021 and remove the fine of $600 from Fleming’s Auto Service, 2271 White Bear Ave N. Seconded by Councilmember CaveNay – Councilmember Juenemann Nay – Councilmember Knutson Aye – Councilmember Cave Nay – Councilmember Villavicencio Aye – Mayor Abrams The motion failed. CouncilmemberKnutsonmoved to require Fleming’s Auto Service, 2271 White Bear Ave N, to pay the mandatory fine of $600 within 30 days due to a tobacco compliance check failure on October22, 2021. Seconded by Councilmember JuenemannAye – Councilmember Juenemann Aye – Councilmember Knutson Nay – Councilmember Cave Aye – Councilmember Villavicencio Nay – Mayor Abrams The motion passed. 2.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for Cope Avenue Improvements, City Project 21-06 Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation and answered questions of the council. CouncilmemberJuenemannmoved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 14, 2022 for the Cope Avenue Improvements, City Project 21-06. January 24, 2022 City Council Meeting Minutes 11 Packet Page Number 12 of 345 E2 Resolution22-01-2038 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 9th, 2021, a report has been prepared by the City Engineering Division with reference to the improvement of the Cope Avenue Improvements, City Project 21-06, and this report was received by the council on January 24th, 2022. WHEREAS, the report provides information regardingwhether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the Cope Avenue Improvements, City Project 21-06 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $3,927,500. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,927,500 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Environmental Utility Fund $429,100 11% G.O. Bonds Improvement $1,688,000 43% Sanitary Sewer Fund $209,900 5% Special Benefit Assessment $441,00011% St. Paul Regional Water $1,004,500 26% WAC Fund $155,000 4% Total Estimated Project Funding:$3,927,500100% 4.A public hearing shall be held on such proposed improvement on the 14th day of February, 2022 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember CaveAyes – All, via roll call The motion passed. 3.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for Gervais Area Pavement Rehabilitation, City Project 21-07 January 24, 2022 City Council Meeting Minutes 12 Packet Page Number 13 of 345 E2 Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. CouncilmemberJuenemannmoved to approve theResolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 14, 2022 for the Gervais Area Pavement Rehabilitation, City Project 21-07. Resolution22-01-2039 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 9th, 2021, a report has been prepared by the City Engineering Division with reference to the improvement of Gervais Area Pavement Rehabilitation, City Project 21-07, and this report was received by the council on January 24th, 2022. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the Gervais Area Pavement Rehabilitation, City Project 21-07 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimatedtotal cost of $4,113,300. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is herebyauthorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $4,113,300 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Special Benefit Assessments$1,097,00026% G.O. Improvement Bonds$194,928 5% Environmental Utility Fund$171,200 4% Sanitary Sewer Fund$89,300 2% Street Revitalization Fund$1,202,272 29% W.A.C. Fund$156,900 4% Saint Paul Regional Water Services$648,40016% City of North Saint Paul$553,300 14% Total Estimated Project Funding:$4,113,300100% 4.A public hearing shall be held on such proposed improvement on the 14th day of January 24, 2022 City Council Meeting Minutes 13 Packet Page Number 14 of 345 E2 February, 2022 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by CouncilmemberCaveAyes – All, via roll call The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abramsadjourned the meeting at8:44 p.m. January 24, 2022 City Council Meeting Minutes 14 Packet Page Number 15 of 345 F1a Packet Page Number 16 of 345 F3 Packet Page Number 17 of 345 F3 Packet Page Number 18 of 345 F3, Attachment 1 Packet Page Number 19 of 345 F3, Attachment 1 Packet Page Number 20 of 345 F3, Attachment 1 Packet Page Number 21 of 345 F3, Attachment 1 Packet Page Number 22 of 345 F3, Attachment 1 Packet Page Number 23 of 345 F3, Attachment 1 Packet Page Number 24 of 345 F3, Attachment 1 Packet Page Number 25 of 345 F3, Attachment 1 Packet Page Number 26 of 345 F3, Attachment 1 Packet Page Number 27 of 345 F3, Attachment 1 Packet Page Number 28 of 345 F3, Attachment 1 Packet Page Number 29 of 345 F3, Attachment 1 Packet Page Number 30 of 345 F3, Attachment 1 Packet Page Number 31 of 345 F3, Attachment 1 Packet Page Number 32 of 345 F3, Attachment 1 Packet Page Number 33 of 345 F3, Attachment 1 Packet Page Number 34 of 345 F3, Attachment 1 Packet Page Number 35 of 345 F3, Attachment 1 Packet Page Number 36 of 345 F3, Attachment 1 Packet Page Number 37 of 345 F3, Attachment 1 Packet Page Number 38 of 345 F3, Attachment 1 Packet Page Number 39 of 345 F3, Attachment 1 Packet Page Number 40 of 345 F3, Attachment 1 Packet Page Number 41 of 345 F3, Attachment 1 Packet Page Number 42 of 345 F3, Attachment 1 Packet Page Number 43 of 345 F3, Attachment 1 Packet Page Number 44 of 345 F3, Attachment 1 Packet Page Number 45 of 345 F3, Attachment 2 Packet Page Number 46 of 345 F3, Attachment 2 Packet Page Number 47 of 345 F3, Attachment 3 Packet Page Number 48 of 345 F3, Attachment 3 Packet Page Number 49 of 345 F3, Attachment 3 oo Packet Page Number 50 of 345 F3, Attachment 3 oo Packet Page Number 51 of 345 F3, Attachment 3 Packet Page Number 52 of 345 F3, Attachment 3 Packet Page Number 53 of 345 F3, Attachment 3 Packet Page Number 54 of 345 F3, Attachment 3 Packet Page Number 55 of 345 F3, Attachment 3 Packet Page Number 56 of 345 G1 CITY COUNCIL STAFF REPORT Meeting Date February 14, 2022 REPORT TO:Melinda Coleman, City Manager Ellen Paulseth, Finance Director REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Approval of Claims AGENDA ITEM: Action Requested: MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/Agreement Proclamation Policy Issue: The City Manager has reviewed the bills and authorized payment in accordance with City Council policies. Recommended Action: Motion to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,808,785.49 Checks # 108501 thru # 108543 dated 01/25/22 $ 290,352.25 Checks # 108544 thru # 108561 dated 02/01/22 $ 781,313.36 Checks # 108562 thru # 108588 dated 02/08/22 $ 14,308,672.19 Disbursements via debits to checking account dated 01/17/22 thru 02/06/22 $ 17,189,123.29 Total Accounts Payable PAYROLL $ 747,754.51 Payroll Checks and Direct Deposits dated 01/21/22 $ 606,069.07 Payroll Checks and Direct Deposits dated 02/04/22 $ 1,353,823.58 Total Payroll $ 18,542,946.87 GRAND TOTAL Background A detailed listing of these claim has been provided. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments 1.Listing of Paid Bills Packet Page Number 57 of 345 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10850101/18/202206292WARNERS STELLIANAPPLIANCES FOR NFS - 1/2 DOWN PMT23,330.97 10850201/25/202200585GOPHER STATE ONE-CALLANNUAL FACILITY OPERATOR FEE 202250.00 10850301/25/202200985METROPOLITAN COUNCILWASTEWATER - FEBRUARY349,548.19 10850401/25/202201337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SERVICES - DECEMBER38,891.45 01/25/2022RAMSEY COUNTY-PROP REC & REV 01337CAD SERVICES - DECEMBER5,327.37 01/25/2022RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - DECEMBER542.88 01/25/2022STOP STICK LTD. 10850505909STOP STICKS FOR SQUAD CARS3,375.00 01/25/2022AGILITI HEALTH, INC. 10850605987EMS EQUIPMENT MAINT368.90 01/25/2022AVI SYSTEMS, INC. 10850701854POLICE AV PROJECT5,033.25 01/25/2022BLUE NET, INC. 10850805948SHAREPOINT ASSISTANCE450.00 01/25/2022CAPITAL CITY FIREFIGHTER ASSOC 10850900252MEMBERSHIP DUES 202250.00 01/25/2022CENTURYLINK 10851005823ANALOG LINE FOR LIFT STATIONS102.79 01/25/2022CENTURYLINK 05823ANALOG LINE FOR LIFT STATIONS72.61 01/25/2022CENTURYLINK 05823ANALOG FAX LINES FOR POLICE & PW65.65 01/25/2022CUMMINS SALES AND SERVICE 10851103645GENSET ANNUAL PM 1902517.93 01/25/2022EBERT CONSTRUCTION 10851203463NORTH FIRE STATION CONST PROJ110,570.79 01/25/2022EBERT CONSTRUCTION 03463NORTH FIRE STATION CONST PROJ52,725.00 01/25/2022ELECTRICAL PRODUCTION SERVICES 10851306255NORTH FIRE STATION CONST PROJ133,541.50 01/25/2022FERRELLGAS 10851405372PROPANE EMTF1,700.48 01/25/2022GENERAL SHEET METAL CO. LLC 10851506254NORTH FIRE STATION CONST PROJ108,015.00 01/25/2022HOISINGTON KOEGLER GROUP INC 10851603330PLANNING SERVICES 20221,392.50 01/25/2022HOISINGTON KOEGLER GROUP INC 03330ZONING ORDINANCE UPDATE122.50 01/25/2022JACKSON & ASSOCIATES LLC 10851706260NORTH FIRE STATION CONST PROJ110,598.05 01/25/2022KARL STORZ 10851805322C-MAC VIDEO LARYNGOSCOPE - ACCS5,167.55 01/25/2022KMH ERECTORS, INC. 10851906261NORTH FIRE STATION CONST PROJ16,102.50 01/25/2022KRAUS-ANDERSON CONSTRUCTION CO 10852001897NORTH FIRE STATION CONST PROJ69,151.87 01/25/2022L M C I T 10852100827WC CLAIM #004628411,091.20 01/25/2022L M C I T 00827WC CLAIM #00464467724.54 01/25/2022L M C I T 00827WC CLAIM #00463940181.43 01/25/2022METRO CHIEF FIRE OFFICER ASSOC 10852204392MEMBERSHIP DUES: SHAWN CONWAY100.00 01/25/2022METRO CHIEF FIRE OFFICER ASSOC 04392MEMBERSHIP DUES: MICHAEL MONDOR100.00 01/25/2022MINNEAPOLIS GLASS CO 10852306262NORTH FIRE STATION CONST PROJ30,091.25 01/25/2022MN STATE FIRE CHIEFS ASSOC 10852401060MEMBERSHIP DUES 2022100.00 01/25/2022MULCAHY NICKOLAUS LLC 10852506252NORTH FIRE STATION CONST PROJ30,261.30 01/25/2022BETH NEU 10852606046SPEAKER LEAD ACADEMY - 12/16/21500.00 01/25/2022CITY OF NORTH ST PAUL3,208.72 10852701175MONTHLY UTILITIES - DECEMBER 10852801/25/202201182NORTHERN AIR CORPNORTH FIRE STATION CONST PROJ46,550.00 10852901/25/202200001ONE TIME VENDORREFUND TOP NOTCH FLOORS - PERMIT117.00 10853001/25/202200001ONE TIME VENDORREFUND WS & D - PERMIT117.00 01/25/2022ONE TIME VENDOR 10853100001REFUND EXCEL ELECT - PERMIT73.00 01/25/2022OTIS ELEVATOR COMPANY 10853206294NORTH FIRE STATION CONST PROJ27,643.48 01/25/2022QUADIENT FINANCE USA, INC. 10853306111POSTAGE - CITY HALL POSTAGE MACHINE1,500.00 01/25/2022RAMSEY COUNTY PUBLIC WORKS 10853402008SALT BRINE NOV-DEC 20211,277.85 01/25/2022SHI INTERNATIONAL CORP 10853504256AXIS SECURITY CAMERAS FOR NFS7,036.65 01/25/2022ST PAUL, CITY OF 10853601836LIGHTING/ELECT WORK NOV & DEC5,110.00 01/25/2022ST PAUL, CITY OF 01836LED PED SIGN REPAIR-HZLWD/ST JOHNS1,393.00 01/25/2022ST PAUL, CITY OF 01836LIGHTING/ELECT WORK NOV & DEC213.42 01/25/2022ST PAUL, CITY OF 01836LED PED SIGN REPAIR-HZLWD/ST JOHNS14.39 01/25/2022STAR TRIBUNE 10853701519SUBSCRIPTION 01/07/22 - 01/06/23582.30 01/25/2022STATE OF MINNESOTA 10853801522DOT INSPECTION STICKERS72.00 01/25/2022SUMMIT FIRE PROTECTION CO. 10853906253NORTH FIRE STATION CONST PROJ7,163.57 01/25/2022SUNRAM CONSTRUCTION, INC.TRAIL STRUCTURES-PRIORY NBRHD PRES126,450.00 10854001552 10854101/25/202206251THORNBERG STEELNORTH FIRE STATION CONST PROJ2,700.86 10854201/25/202201665TWIN CITY HARDWARENORTH FIRE STATION CONST PROJ12,681.74 10854301/25/202205291VEIT & COMPANY, INC.PROJ 19-10 DENNIS/MCCLELLAND FINAL464,916.06 1,808,785.49 43Checks in this report. Packet Page Number 58 of 345 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10854402/01/202200348CRYSTEEL TRUCK EQUIP INCSNOWPLOW PARTS FOR UNIT #6131,014.40 02/01/202200348CRYSTEEL TRUCK EQUIP INCPARTS FOR UNIT #650 SNOWPLOW170.81 10854502/01/202206084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - JANUARY8,172.43 10854602/01/202201190XCEL ENERGYELECTRIC & GAS UTILITY6,376.77 02/01/202201190XCEL ENERGYELECTRIC & GAS UTILITY456.96 02/01/202201190XCEL ENERGYFIRE SIRENS54.80 10854702/01/202204848AVESISMONTHLY PREMIUM - FEBRUARY435.24 10854802/01/202202120CAPRA'S UTILITIES INCSEWER SRVS LINE - 1731 ENGLISH ST16,945.00 10854902/01/202206298CHPWSOPTICS FOR DUTY FIREARMS/PLATES5,615.70 10855002/01/202205786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-JAN285.02 10855102/01/202206297JEANETTA & SONS EXCAVATINGWATER SERVICE LINE INSTALLATION7,275.00 10855202/01/202202137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - DECEMBER5,753.88 10855302/01/202200827L M C I TCLAIM DEDUCTIBLE LMC CA113578 (21/22)790.14 10855402/01/202203818MEDICAMONTHLY PREMIUM - FEBRUARY184,405.01 10855502/01/202200001ONE TIME VENDORS JORGENSON - DIRECT DEP RETURNED132.98 10855602/01/202200396MN DEPT OF PUBLIC SAFETYHAZARDOUS MATERIAL STORAGE FEE25.00 10855702/01/202201341RAMSEY CO FIRE CHIEFS ASSNMEMBERSHIP DUES150.00 10855802/01/202204130SCHINDLER ELEVATOR CORPQUARTERLY MAINT - 1902 PW 2/1-4/30864.33 10855902/01/202201578T R F SUPPLY CO.SAFETY GLOVES & WINTER GLOVES658.90 10856002/01/202206293TRITECH SOFTWARE SYSTEMSZUERCHER SUITE SOFTWARE MAINT49,453.88 10856102/01/202205241WARNING LITES OF MN, INC.T3 BARRICADES WITH TELEPAR1,316.00 290,352.25 Checks in this report. 18 Packet Page Number 59 of 345 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10856202/01/202206225BREMER BANK NATIONAL ASSOC.PRINC/INT PAYMENT FOR 2020A BONDS578,430.00 10856302/07/202202411ALEX AIR APPARATUS INCSCBA COMPRESSOR SERVICE749.42 10856402/07/202205114BOLTON & MENK, INC.PROJ 21-02 MCMENEMY STREET IMP57,045.00 10856502/07/202200348CRYSTEEL TRUCK EQUIP INCPARTS FOR UNIT #613 SNOWPLOW422.38 10856602/07/202200875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES341.09 02/07/202200875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES117.00 10856702/07/202205353MANSFIELD OIL COCONTRACT GASOLINE - JANUARY8,861.99 02/07/202205353MANSFIELD OIL COCONTRACT DIESEL - JANUARY4,057.72 02/07/202205353MANSFIELD OIL COCONTRACT DIESEL - JANUARY1,739.12 10856802/07/202201337RAMSEY COUNTY-PROP REC & REVANYCONNECT TOKEN & FIELD OPS LIC 2022,071.25 10856902/07/202205909STOP STICK LTD.SHIPPING FOR ST0P STICKS FOR SQUADS180.00 10857002/07/202201190XCEL ENERGYELECTRIC & GAS UTILITY18,768.59 02/07/202201190XCEL ENERGYELECTRIC UTILITY15,857.48 02/07/202201190XCEL ENERGYELECTRIC & GAS UTILITY3,262.88 02/07/202201190XCEL ENERGYELECTRIC & GAS UTILITY1,310.68 02/07/202201190XCEL ENERGYELECTRIC UTILITY783.86 02/07/202201190XCEL ENERGYGAS UTILITY370.17 02/07/202201190XCEL ENERGYGAS UTILITY263.20 10857102/08/202200043ADAM'S PEST CONTROL INCQUARTERLY SERVICE - CITY HALL67.77 10857202/08/202201925AMERICAN PRESSURE INC.SOAP FOR PRESSURE WASHERS 1902988.90 10857302/08/202202789COMCAST CABLE COMM INCFIBER OPTIC LEASE FOR NFS413.00 10857402/08/202204371ELECTRO WATCHMAN INC.REPLACE 2 READERS NOT WORKING1,215.24 10857502/08/202206009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-DEC920.00 02/08/202206009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-JAN920.00 10857602/08/202203759HOTSY MINNESOTAINSTALLATION FOR PRESSURE WASHER575.00 10857702/08/202200912M T I DISTRIBUTING INC.PARTS FOR UNIT #65922.78 10857802/08/202205838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM353.59 10857902/08/202201079MN CHIEFS OF POLICE ASSNMEMBERSHIP RENEWAL - ASSOCIATE180.00 10858002/08/202201126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - FEBRUARY464.00 10858102/08/202204507NORTHERN TECHNOLOGIES, LLCPROJ 21-07 GERVAIS AREA PAVEMENT21,900.00 10858202/08/202200001ONE TIME VENDORREFUND J RUBIO - DANGEROUS DOG FEE107.50 10858302/08/202201340REGIONS HOSPITALULTRASOUND DEVICES8,169.00 10858402/08/202204966ROSEVILLE MIDWAY FORDPARTS FOR UNIT #64354.01 10858502/08/202204256SHI INTERNATIONAL CORP35 HP ELITEBOOK 830 GS43,750.00 02/08/202204256SHI INTERNATIONAL CORPAXIS SECURITY CAMERA POLES NFS119.30 10858602/08/202200198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,653.03 10858702/08/202201836ST PAUL, CITY OFANIMAL BOARDING SRVS OCT-DEC980.00 10858802/08/202201771CITY OF WHITE BEAR LAKERAMSEY CO GIS USER GROUP FEES-20223,828.41 781,313.36 Checks in this report. 27 Packet Page Number 60 of 345 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 1/18/2022Delta DentalDental Premium1,452.91 1/18/2022MN State TreasurerDrivers License/Deputy Registrar50,297.92 1/19/2022MN Dept of RevenueMN CARE Tax7,600.00 1/19/2022MN Dept of RevenueFuel Tax707.94 1/19/2022MN Dept of RevenueSales Tax1,249.00 1/19/2022MN State TreasurerDrivers License/Deputy Registrar26,748.70 1/20/2022MN State TreasurerDrivers License/Deputy Registrar73,787.95 1/21/2022Delta DentalDental Premium910.00 1/21/2022MN State TreasurerDrivers License/Deputy Registrar176,952.07 1/21/2022Optum HealthDCRP & Flex plan payments10,338.61 1/21/2022U.S. TreasurerFederal Payroll Tax126,691.27 1/21/2022US Bank VISA One Card*Purchasing Card Items55,967.97 1/24/2022Delta DentalDental Premium1,785.97 1/24/2022Empower - State PlanDeferred Compensation33,387.42 1/24/2022MN Dept of Natural ResourcesDNR electronic licenses1,114.80 1/24/2022MN State TreasurerDrivers License/Deputy Registrar86,645.03 1/24/2022MN State TreasurerState Payroll Tax30,325.10 1/24/2022P.E.R.A.P.E.R.A.130,481.02 1/25/2022ICMA (Vantagepointe)Deferred Compensation8,828.38 1/25/2022ICMA (Vantagepointe)Retiree Health Savings65,318.00 1/25/2022Labor UnionsUnion Dues1,930.84 1/25/2022MidAmericaHRA Flex Plan - AUL15,072.95 1/25/2022MN State TreasurerDrivers License/Deputy Registrar36,041.94 1/26/2022MN State TreasurerDrivers License/Deputy Registrar73,874.73 1/26/2022US BankDebt Service Payments12,555,226.26 1/27/2022MN State TreasurerDrivers License/Deputy Registrar70,760.17 1/28/2022MN Dept of Natural ResourcesDNR electronic licenses357.00 1/28/2022MN State TreasurerDrivers License/Deputy Registrar66,197.36 1/28/2022Optum HealthDCRP & Flex plan payments5,822.83 1/31/2022Delta DentalDental Premium4,638.32 1/31/2022MN State TreasurerDrivers License/Deputy Registrar47,637.54 2/1/2022Accela Credit Card BillingCredit Card Billing Fee30.00 2/1/2022MN State TreasurerDrivers License/Deputy Registrar30,495.17 Drivers License/Deputy Registrar83,613.34 2/2/2022MN State Treasurer 2/3/2022Empower - State PlanDeferred Compensation26,196.00 2/3/2022MN State TreasurerDrivers License/Deputy Registrar37,096.89 2/4/2022ICMA (Vantagepointe)Deferred Compensation7,811.00 2/4/2022ICMA (Vantagepointe)Retiree Health Savings920.00 2/4/2022Labor UnionsUnion Dues4,726.04 2/4/2022MidAmericaHRA Flex Plan - AUL15,072.95 2/4/2022MN Dept of Natural ResourcesDNR electronic licenses4,221.33 2/4/2022MN State TreasurerDrivers License/Deputy Registrar21,599.85 2/4/2022MN State TreasurerState Payroll Tax25,366.14 2/4/2022Optum HealthDCRP & Flex plan payments1,743.53 2/4/2022P.E.R.A.P.E.R.A.130,547.26 2/4/2022U.S. TreasurerFederal Payroll Tax109,033.09 2/4/2022US Bank VISA One Card*Purchasing Card Items42,049.60 14,308,672.19 *Detailed listing of VISA purchases is attached. Packet Page Number 61 of 345 G1, Attachments Purchasing Card Items Transaction DatePosting DateMerchant NameTransaction AmountName 01/11/202201/12/2022GRAINGER$458.06DAVE ADAMS 01/03/202201/04/2022AMZN MKTP US*3536T3WL3$82.29ASHLEY BERGERON 01/03/202201/04/2022FRATTALLONES - WOODBURY$149.95NEIL BRENEMAN 01/04/202201/05/2022EMERGENCY AUTOMOTIVE TE$271.60DANIEL BUSACK 01/12/202201/13/2022ASICS CORPORATION$104.95DANIEL BUSACK 01/12/202201/13/2022GRAPHIC DESIGN INC$122.09DANIEL BUSACK 01/06/202201/10/2022THE HOME DEPOT 2801$92.02SCOTT CHRISTENSON 01/07/202201/10/2022CARROLL PARTS$185.97SCOTT CHRISTENSON 01/12/202201/14/2022THE HOME DEPOT #2801$54.39SCOTT CHRISTENSON 01/10/202201/11/2022EVEREST EMERGENCY VEHICLE$265.72SHAWN CONWAY 01/05/202201/07/2022HOMEDEPOT.COM$11.82BRAD DAVISON 01/10/202201/12/2022THE HOME DEPOT #2801$6.95BRAD DAVISON 01/10/202201/12/2022THE HOME DEPOT #2801$37.41BRAD DAVISON 01/12/202201/14/2022HOMEDEPOT.COM$60.90BRAD DAVISON 01/04/202201/05/2022CORT FURNITURE RENTAL$197.39RICHARD DAWSON 01/06/202201/10/2022MINNESOTA STATE FIRE CHIE$60.00RICHARD DAWSON 01/13/202201/14/2022CENTURY COLLEGE-BO$150.00RICHARD DAWSON 01/12/202201/13/2022BROWNELLS INC$86.08MICHAEL DUGAS 01/10/202201/12/2022OFFICE DEPOT #1090$97.81CHRISTINE EVANS 01/01/202201/03/2022TMOBILE*AUTO PAY$334.97MYCHAL FOWLDS 01/03/202201/03/2022COMCAST CABLE COMM$25.04MYCHAL FOWLDS 01/03/202201/04/2022CRADLEPOINT$1,581.54MYCHAL FOWLDS 01/03/202201/04/2022AMZN MKTP US*PK6VM6TE3$169.04MYCHAL FOWLDS 01/04/202201/05/2022AMAZON.COM*IJ0JV1DK3$53.94MYCHAL FOWLDS 01/05/202201/06/2022BESTBUYCOM806561797833$80.00MYCHAL FOWLDS 01/05/202201/06/2022BESTBUYCOM806561795648$95.00MYCHAL FOWLDS 01/05/202201/06/2022CITY OF MAPLEWOOD$1.45MYCHAL FOWLDS 01/05/202201/06/2022WEB*NETWORKSOLUTIONS$7.99MYCHAL FOWLDS 01/06/202201/07/2022VZWRLSS*APOCC VISB$7,357.16MYCHAL FOWLDS 01/06/202201/07/2022CITY OF MAPLEWOOD$2.00MYCHAL FOWLDS 01/10/202201/11/2022CITY OF MAPLEWOOD$3.00MYCHAL FOWLDS 01/11/202201/12/2022MAVERICKLABEL($11.91)MYCHAL FOWLDS 01/11/202201/12/2022AT&T MOBILITY EPAY$31.25MYCHAL FOWLDS 01/11/202201/12/2022SUPPLIESOUTLET.COM$169.37MYCHAL FOWLDS 01/11/202201/12/2022MAVERICKLABEL$173.44MYCHAL FOWLDS 01/12/202201/13/2022ANKER US$633.49MYCHAL FOWLDS 01/12/202201/13/2022QUADIENT LEASING USA P$818.10MYCHAL FOWLDS 01/13/202201/14/2022CAN*CANONFINANCIAL CFS$1,270.57MYCHAL FOWLDS 01/13/202201/14/2022CAN*CANONFINANCIAL CFS$316.84MYCHAL FOWLDS 01/13/202201/14/2022CAN*CANONFINANCIAL CFS$1,270.57MYCHAL FOWLDS 01/13/202201/14/2022CAN*CANONFINANCIAL CFS$486.30MYCHAL FOWLDS 01/13/202201/14/2022CAN*CANONFINANCIAL CFS$486.30MYCHAL FOWLDS 01/13/202201/14/2022CAN*CANONFINANCIAL CFS$316.84MYCHAL FOWLDS 01/06/202201/06/2022AMZN MKTP US*TI7ZW4MX3$79.95NICK FRANZEN 01/10/202201/11/2022WWW.VOLGISTICS.COM$396.00CAROLE GERNES 01/06/202201/07/2022AMAZON.COM*D54BC0CD3 AMZN$73.04ALEX GERONSIN 01/08/202201/10/2022QUADIENT INC ORACLE$42.72ALEX GERONSIN 01/11/202201/12/2022AMZN MKTP US*2H8LB85M3$26.87ALEX GERONSIN 01/13/202201/14/2022AMAZON.COM*8H7IR8WD3 AMZN$499.99ALEX GERONSIN 01/07/202201/10/2022OLSEN CHAIN AND CABLE$10.48MARK HAAG 01/03/202201/04/2022FLEET FARM 2700$81.00TAMARA HAYS 01/03/202201/05/2022THE HOME DEPOT #2801$59.88TAMARA HAYS 01/04/202201/05/2022FRATTALLONES - WOODBURY$114.95TAMARA HAYS 01/04/202201/06/2022MENARDS OAKDALE MN$97.93TAMARA HAYS 01/04/202201/06/2022THE HOME DEPOT #2801$41.80TAMARA HAYS 01/11/202201/13/2022THE HOME DEPOT #2801$42.38GARY HINNENKAMP 01/05/202201/06/2022STORM TRAINING GROUP,$943.95MICHAEL HOEMKE 01/05/202201/06/2022STORM TRAINING GROUP,$1,050.00MICHAEL HOEMKE Packet Page Number 62 of 345 G1, Attachments 01/12/202201/13/2022SAFARILAND, LLC$387.00MICHAEL HOEMKE 01/13/202201/14/2022GALLS$57.63MICHAEL HOEMKE 01/13/202201/14/2022NOR*NORTHERN TOOL$249.82MICHAEL HOEMKE 01/11/202201/11/2022AMAZON.COM*RP3DX9YM3$115.05DAVID JAHN 01/11/202201/12/2022DALCO ENTERPRISES$720.59DAVID JAHN 01/04/202201/04/2022INT'L CODE COUNCIL INC$150.00RANDY JOHNSON 01/04/202201/04/2022INT'L CODE COUNCIL INC$300.00RANDY JOHNSON 01/04/202201/04/2022INT'L CODE COUNCIL INC$150.00RANDY JOHNSON 01/06/202201/07/2022RED WING SHOE #727$293.23DON JONES 01/06/202201/07/2022LEAGUE OF MINNESOTA CITI$275.00LOIS KNUTSON 01/07/202201/10/2022FUSION LEARNING PARTNERS$1,125.00LOIS KNUTSON 01/03/202201/04/2022IN *ARROWHEAD SCIENTIFIC$985.04JASON KUCHENMEISTER 01/04/202201/04/2022ULINE *SHIP SUPPLIES$54.31JASON KUCHENMEISTER 01/12/202201/13/2022PAYPAL *IAPE$65.00JASON KUCHENMEISTER 01/13/202201/14/2022IN *ARROWHEAD SCIENTIFIC$401.69JASON KUCHENMEISTER 01/13/202201/14/2022MINNESOTA SOCIETY OF PROF$695.00STEVE LOVE 01/01/202201/03/2022AIRGAS USA, LLC$97.18MICHAEL MONDOR 01/01/202201/03/2022AIRGAS USA, LLC$162.81MICHAEL MONDOR 01/03/202201/04/2022IN *MARIE RIDGEWAY LICSW,$260.00MICHAEL MONDOR 01/05/202201/06/2022AIRGAS USA, LLC$233.33MICHAEL MONDOR 01/05/202201/06/2022AIRGAS USA, LLC$444.59MICHAEL MONDOR 01/13/202201/14/2022IN *MARIE RIDGEWAY LICSW,$1,600.00MICHAEL MONDOR 12/31/202101/03/2022CINTAS CORP$70.75BRYAN NAGEL 01/05/202201/06/2022CINTAS CORP$106.37BRYAN NAGEL 01/05/202201/06/2022CINTAS CORP$30.79BRYAN NAGEL 01/05/202201/06/2022CINTAS CORP$89.85BRYAN NAGEL 01/05/202201/06/2022CINTAS CORP$16.35BRYAN NAGEL 01/05/202201/06/2022CINTAS CORP$38.87BRYAN NAGEL 01/06/202201/07/2022CINTAS CORP$70.75BRYAN NAGEL 01/10/202201/10/2022AMAZON.COM*5C7Y80LB3$187.08BRYAN NAGEL 01/12/202201/13/2022CINTAS CORP$136.82BRYAN NAGEL 01/12/202201/13/2022CINTAS CORP$150.97BRYAN NAGEL 01/12/202201/13/2022CINTAS CORP$125.57BRYAN NAGEL 01/12/202201/13/2022CINTAS CORP$16.35BRYAN NAGEL 01/12/202201/13/2022CINTAS CORP$15.05BRYAN NAGEL 01/04/202201/06/2022VIKING INDUSTRIAL CENTER$104.24JOHN NAUGHTON 01/04/202201/06/2022TESSMAN COMPANY SAINT$371.93JOHN NAUGHTON 01/11/202201/12/2022CENTURY COLLEGE BOOKSTORE$178.00KEN NIELSEN 01/03/202201/04/2022POMP S TIRE #021$850.00STEVEN PRIEM 01/03/202201/04/2022POMP S TIRE #021$4,640.00STEVEN PRIEM 01/03/202201/04/20220391-AUTOPLUS$22.38STEVEN PRIEM 01/03/202201/04/2022TRUCK UTILITIES ST$23.50STEVEN PRIEM 01/04/202201/06/2022AN FORD WHITE BEAR LAK$152.93STEVEN PRIEM 01/05/202201/06/2022POMP S TIRE #021$825.32STEVEN PRIEM 01/05/202201/06/2022FACTORY MTR PTS #19$87.45STEVEN PRIEM 01/05/202201/06/2022FACTORY MTR PTS #19$70.26STEVEN PRIEM 01/06/202201/07/20220391-AUTOPLUS$56.86STEVEN PRIEM 01/06/202201/07/2022SHARROW LIFTING PRODUCTS$58.57STEVEN PRIEM 01/06/202201/07/2022METRO PRODUCTS INC$13.55STEVEN PRIEM 01/10/202201/11/2022TOWMASTER$911.37STEVEN PRIEM 01/10/202201/11/2022SAFE-FAST(MW)$51.76STEVEN PRIEM 01/10/202201/11/2022METRO PRODUCTS INC$35.22STEVEN PRIEM 01/10/202201/11/2022TERMINAL SUPPLY-MINN 7$9.86STEVEN PRIEM 01/10/202201/11/2022TRI-STATE BOBCAT$54.79STEVEN PRIEM 01/10/202201/11/2022FLEETPRIDE570$1.90STEVEN PRIEM 01/10/202201/11/2022FLEETPRIDE570$18.52STEVEN PRIEM 01/10/202201/12/2022NUSS TRUCK & EQUIPMENT$47.38STEVEN PRIEM 01/11/202201/12/2022EMERGENCY AUTOMOTIVE TE$550.42STEVEN PRIEM 01/11/202201/13/2022NUSS TRUCK & EQUIPMENT$98.07STEVEN PRIEM 01/12/202201/13/2022POMP S TIRE #021$694.68STEVEN PRIEM Packet Page Number 63 of 345 G1, Attachments 01/12/202201/13/20220391-AUTOPLUS$53.81STEVEN PRIEM 01/12/202201/13/2022HUNT ELECTRIC CORPORATION$520.00STEVEN PRIEM 01/12/202201/13/2022MIDWAY FORD COMPANY$56.60STEVEN PRIEM 01/12/202201/14/2022AN FORD WHITE BEAR LAK$2.11STEVEN PRIEM 01/13/202201/14/2022TRI-STATE BOBCAT$471.65STEVEN PRIEM 01/04/202201/06/2022MINNESOTA OCCUPATIONAL HE$466.00TERRIE RAMEAUX 01/04/202201/06/2022MINNESOTA OCCUPATIONAL HE$324.20TERRIE RAMEAUX 01/13/202201/14/2022PIONEER PRESS ADV$2,210.00TERRIE RAMEAUX 01/05/202201/06/2022AMAZON.COM*KP92R0DZ3 AMZN$13.95AUDRA ROBBINS 01/05/202201/10/2022PEAK TRADING CORP$29.75AUDRA ROBBINS 01/07/202201/10/2022PEAK TRADING CORP$178.50AUDRA ROBBINS 12/31/202101/03/2022QUILL CORPORATION$64.95JOSEPH RUEB 01/13/202201/14/2022SAFE-FAST(MW)$63.00ROBERT RUNNING 01/05/202201/06/2022GALLS$4,892.31STEPHANIE SHEA 01/06/202201/07/2022N-EAR$168.99STEPHANIE SHEA 01/06/202201/07/2022CINTAS CORP$53.82STEPHANIE SHEA 01/10/202201/11/2022STREICHER'S MO$1,926.94STEPHANIE SHEA 01/13/202201/14/2022CINTAS CORP$53.82STEPHANIE SHEA 01/06/202201/07/2022NATIONAL ASSOCIATION OF S$195.00JOSEPH STEINER 01/12/202201/13/2022DICK'S CLOTHING&SPORTING$118.15JOSEPH STEINER 01/08/202201/10/2022AR500 ARMOR$262.80BRIAN TAUZELL 01/08/202201/10/2022ESSTAC$88.50BRIAN TAUZELL 01/09/202201/10/2022SAFARILAND, LLC$211.79BRIAN TAUZELL 01/12/202201/13/2022FOX LABS$369.80BRIAN TAUZELL 01/11/202201/12/2022MINN COR INDUSTRIES$105.00KRIS WEAVER 12/30/202101/03/2022MENARDS MAPLEWOOD MN$24.12JEFF WILBER 01/03/202201/04/2022LIFE ASSIST INC$256.15ERIC ZAPPA 01/03/202201/04/2022LIFE ASSIST INC$166.90ERIC ZAPPA 01/04/202201/05/2022LIFE ASSIST INC$99.24ERIC ZAPPA 01/04/202201/05/2022LIFE ASSIST INC$90.00ERIC ZAPPA 01/04/202201/06/2022BOUND TREE MEDICAL LLC$238.19ERIC ZAPPA 01/10/202201/12/2022BOUND TREE MEDICAL LLC$2.00ERIC ZAPPA 01/10/202201/12/2022BOUND TREE MEDICAL LLC$104.50ERIC ZAPPA 01/13/202201/14/2022LIFE ASSIST INC$550.00ERIC ZAPPA $55,967.97 Packet Page Number 64 of 345 G1, Attachments Purchasing Card Items Transaction DatePosting DateMerchant NameTransaction AmountName CANVA* I03304-31252820ASHLEY BERGERON 01/18/202201/19/2022$12.99 OFFICE DEPOT #1090CHAD BERGO 01/19/202201/21/2022$98.18 IACPBRIAN BIERDEMAN 01/27/202201/28/2022$190.00 THE HOME DEPOT 2801TROY BRINK 01/18/202201/20/2022$88.92 TRI-STATE BOBCATTROY BRINK 01/19/202201/20/2022$95.28 SAFE-FAST(MW)TROY BRINK 01/25/202201/26/2022$181.50 EMERGENCY AUTOMOTIVE TEDANIEL BUSACK 01/18/202201/19/2022$517.72 EMERGENCY AUTOMOTIVE TEDANIEL BUSACK 01/19/202201/20/2022($517.72) IACPDANIEL BUSACK 01/24/202201/25/2022$190.00 JOHNSTONE SUPPLY BLOOMINGSCOTT CHRISTENSON 01/13/202201/17/2022$287.44 OVERHEAD DOOR COMPANY OFSCOTT CHRISTENSON 01/14/202201/17/2022$493.90 BREDEMUS HARDWARE COMPANSCOTT CHRISTENSON 01/14/202201/17/2022$86.00 MENARDS MAPLEWOOD MNSCOTT CHRISTENSON 01/18/202201/20/2022$18.35 CARROLL PARTSSCOTT CHRISTENSON 01/21/202201/24/2022$676.90 VIKING ELECTRIC-CREDIT DESCOTT CHRISTENSON 01/26/202201/27/2022$328.84 NEW YORK MAGAZINEMELINDA COLEMAN 01/19/202201/20/2022$3.00 TOMMYS-EXPRESS.COMSHAWN CONWAY 01/17/202201/18/2022$18.00 MENARDS MAPLEWOOD MNSHAWN CONWAY 01/19/202201/21/2022$23.60 HEJNY RENTAL INCBRAD DAVISON 01/14/202201/17/2022$58.85 AUDIBLE*ZG2M83XN3BRAD DAVISON 01/18/202201/19/2022$16.05 HEJNY RENTAL INCBRAD DAVISON 01/25/202201/26/2022$58.85 SQ *NATIONAL TACTICAL OFFRICHARD DAWSON 01/26/202201/27/2022$209.00 SAFELITE AUTOGLASSJOSEPH DEMULLING 01/18/202201/19/2022$401.96 ACTION TARGETSJOSEPH DEMULLING 01/20/202201/24/2022$59.80 OFFICE DEPOT #1090CHRISTINE EVANS 01/13/202201/17/2022($27.30) OFFICEMAX/DEPOT 6337CHRISTINE EVANS 01/18/202201/20/2022$20.34 PIONEER PRESS ADVCHRISTINE EVANS 01/19/202201/20/2022$269.10 OFFICE DEPOT #1090CHRISTINE EVANS 01/19/202201/21/2022$299.96 AMZN MKTP US*069CP6QQ3CHRISTINE EVANS 01/26/202201/27/2022$11.75 AMZN MKTP US*Y163A0OV3 AMCHRISTINE EVANS 01/27/202201/28/2022$14.74 VISION33 INCMYCHAL FOWLDS 01/14/202201/17/2022$8,120.00 COMCAST CABLE COMMMYCHAL FOWLDS 01/17/202201/17/2022$4.56 ZOOM.US 888-799-9666MYCHAL FOWLDS 01/17/202201/18/2022$489.82 AMZN MKTP US*ZY0KQ7GZ3MYCHAL FOWLDS 01/21/202201/21/2022$44.10 FTD.COMMYCHAL FOWLDS 01/21/202201/24/2022$116.08 COMCAST CABLE COMMMYCHAL FOWLDS 01/23/202201/24/2022$144.71 CITY OF MAPLEWOOD CC FEEMYCHAL FOWLDS 01/24/202201/25/2022$0.03 CITY OF MAPLEWOOD CC FEEMYCHAL FOWLDS 01/24/202201/25/2022$0.05 CBI*PARALLELSNICK FRANZEN 01/14/202201/17/2022$107.36 DASHLANENICK FRANZEN 01/15/202201/17/2022$660.00 MICROSOFT#G007319049NICK FRANZEN 01/18/202201/19/2022$2.37 PAYPAL *JPNIXONCONSDEREK FRITZE 01/22/202201/24/2022$705.00 AMAZON.COM*SI7SK0W23ALEX GERONSIN 01/17/202201/18/2022$25.42 AMZN MKTP US*TZ2KG99C3ALEX GERONSIN 01/27/202201/28/2022$29.99 THE HOME DEPOT #2801MARK HAAG 01/19/202201/21/2022$8.46 SQ *DAVIS LOCK AND SAFEMARK HAAG 01/25/202201/26/2022$90.07 IRVAN-SMITH INCMARK HAAG 01/27/202201/28/2022$52.82 SAFE-FAST(MW)TAMARA HAYS 01/19/202201/20/2022$86.75 U OF M CONTLEARNINGTAMARA HAYS 01/19/202201/20/2022$145.00 DEPT OF AGRICULTURETAMARA HAYS 01/19/202201/21/2022$76.68 THE HOME DEPOT #2801TAMARA HAYS 01/20/202201/24/2022$52.95 THE HOME DEPOT #2801TAMARA HAYS 01/21/202201/24/2022$40.42 MENARDS OAKDALE MNGARY HINNENKAMP 01/20/202201/24/2022$65.00 BLAUER MANUFACTURINGMICHAEL HOEMKE 01/21/202201/24/2022$1,285.34 DALCO ENTERPRISESDAVID JAHN 01/14/202201/17/2022$205.20 AMZN MKTP US*2754W27U3DAVID JAHN 01/20/202201/21/2022$312.00 HOMEDEPOT.COMDAVID JAHN 01/20/202201/24/2022$295.60 AMZN MKTP US*709F10VS3DAVID JAHN 01/21/202201/24/2022$302.28 Packet Page Number 65 of 345 G1, Attachments AMZN MKTP US*J84FV5P33ELIZABETH JOHNSON 01/22/202201/24/2022$79.98 THE HOME DEPOT #2801ERIC KUBAT 01/25/202201/27/2022$69.48 TRITECH FORENSICSJASON KUCHENMEISTER 01/14/202201/17/2022$291.53 THE BIG BLUE BOXJASON KUCHENMEISTER 01/21/202201/24/2022$190.00 AMZN MKTP US*QM55M8W63JASON KUCHENMEISTER 01/22/202201/24/2022$249.94 DALCO ENTERPRISESCHING LO 01/20/202201/21/2022$208.82 CHARGE.PREZI.COMSTEVE LOVE 01/25/202201/26/2022$228.00 THE BUSINESS JOURNALSMIKE MARTIN 01/15/202201/17/2022$100.00 MIKES LP GAS INCBRENT MEISSNER 01/27/202201/28/2022$71.70 AMAZON.COM*VZ7SZ62K3 AMZNMICHAEL MONDOR 01/14/202201/17/2022$301.80 CLIAWAIVED INCMICHAEL MONDOR 01/14/202201/17/2022$1,780.00 AMAZON.COM*P09O28Q63 AMZNMICHAEL MONDOR 01/17/202201/18/2022$90.57 AMAZON.COM*100ZR7M73 AMZNMICHAEL MONDOR 01/17/202201/18/2022$75.10 AMAZON.COM*GF3EH0CB3 AMZNMICHAEL MONDOR 01/18/202201/19/2022$14.48 ASPEN MILLSMICHAEL MONDOR 01/24/202201/25/2022$1,721.81 AMERICAN HEART SHOPCPRMICHAEL MONDOR 01/26/202201/27/2022$33.29 BCA TRAINING EDUCATIONRACHEL MURRAY 01/14/202201/17/2022$75.00 CALIBRE PRESSRACHEL MURRAY 01/24/202201/26/2022$359.00 CALIBRE PRESSRACHEL MURRAY 01/25/202201/27/2022$359.00 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$62.84 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$150.42 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$34.76 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$91.85 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$106.37 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$34.39 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$12.75 CINTAS CORPBRYAN NAGEL 01/19/202201/20/2022$38.87 CINTAS CORPBRYAN NAGEL 01/26/202201/27/2022$125.57 CINTAS CORPBRYAN NAGEL 01/26/202201/27/2022$127.93 CINTAS CORPBRYAN NAGEL 01/26/202201/27/2022$32.44 CINTAS CORPBRYAN NAGEL 01/26/202201/27/2022$12.75 CINTAS CORPBRYAN NAGEL 01/26/202201/27/2022$15.05 AMERICAN HEART SHOPCPRKEN NIELSEN 01/20/202201/21/2022$154.62 AMZN MKTP US*P87Z42LA3MICHAEL NYE 01/20/202201/21/2022$34.95 AMZN MKTP US*056DL6FP3 AMMICHAEL NYE 01/26/202201/27/2022$118.23 LIFE ASSIST INCKENNETH POWERS 01/17/202201/18/2022$1,751.28 BOUND TREE MEDICAL LLCKENNETH POWERS 01/18/202201/20/2022$666.56 BOUND TREE MEDICAL LLCKENNETH POWERS 01/20/202201/24/2022$50.34 LIFE ASSIST INCKENNETH POWERS 01/24/202201/25/2022$1,609.44 LIFE ASSIST INCKENNETH POWERS 01/24/202201/25/2022$197.32 THE HOME DEPOT #2801KENNETH POWERS 01/26/202201/28/2022$51.88 LIFE ASSIST INCKENNETH POWERS 01/27/202201/28/2022$779.20 STEPP MANUFACTURING CO INSTEVEN PRIEM 01/13/202201/17/2022$710.50 BOYER FORD TRUCKSSTEVEN PRIEM 01/14/202201/17/2022$368.64 METRO PRODUCTS INCSTEVEN PRIEM 01/17/202201/18/2022$112.75 SAFE-FAST(MW)STEVEN PRIEM 01/19/202201/20/2022$40.95 WHEELCO NEWPORTSTEVEN PRIEM 01/19/202201/20/2022$174.97 EMERGENCY AUTOMOTIVE TESTEVEN PRIEM 01/19/202201/20/2022$517.72 MIDWEST HASTINGSSTEVEN PRIEM 01/19/202201/21/2022$32.92 0391-AUTOPLUSSTEVEN PRIEM 01/20/202201/21/2022$123.13 0391-AUTOPLUSSTEVEN PRIEM 01/21/202201/24/2022$5.00 RADCOSTEVEN PRIEM 01/21/202201/24/2022$540.19 TERMINAL SUPPLY-MINN 7STEVEN PRIEM 01/21/202201/24/2022$52.71 BORGEN RADIATOR COSTEVEN PRIEM 01/24/202201/25/2022$482.14 NUSS TRUCK & EQUIPMENTSTEVEN PRIEM 01/24/202201/26/2022$43.27 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/25/202201/26/2022$275.83 TRUCK UTILITIES STSTEVEN PRIEM 01/25/202201/26/2022$240.60 TRI-STATE BOBCATSTEVEN PRIEM 01/25/202201/26/2022$250.64 0391-AUTOPLUSSTEVEN PRIEM 01/26/202201/27/2022$117.92 0391-AUTOPLUSSTEVEN PRIEM 01/26/202201/27/2022$24.78 TRUCK UTILITIES STSTEVEN PRIEM 01/26/202201/27/2022$74.98 Packet Page Number 66 of 345 G1, Attachments FLEETPRIDE570STEVEN PRIEM 01/26/202201/27/2022$3.93 NUSS TRUCK & EQUIPMENTSTEVEN PRIEM 01/26/202201/28/2022$109.34 POMP S TIRE #021STEVEN PRIEM 01/27/202201/28/2022$448.00 KREMER SERVICESSTEVEN PRIEM 01/27/202201/28/2022$167.94 0391-AUTOPLUSSTEVEN PRIEM 01/27/202201/28/2022$49.56 0391-AUTOPLUSSTEVEN PRIEM 01/27/202201/28/2022$143.34 0391-AUTOPLUSSTEVEN PRIEM 01/27/202201/28/2022$16.72 TRI-STATE BOBCATSTEVEN PRIEM 01/27/202201/28/2022$1,621.08 AMAZON.COM*M28IY5AS3 AMZNMICHAEL RENNER 01/24/202201/25/2022$61.16 AMZN MKTP US*V043I20P3MICHAEL RENNER 01/24/202201/25/2022$20.98 AMZN MKTP US*DU87Y5VQ3MICHAEL RENNER 01/26/202201/27/2022$128.47 DALCO ENTERPRISESAUDRA ROBBINS 01/14/202201/17/2022$182.11 CINTAS CORPAUDRA ROBBINS 01/19/202201/20/2022$72.86 ON SITE SANITATION INCAUDRA ROBBINS 01/24/202201/26/2022$800.00 MENARDS MAPLEWOOD MNROBERT RUNNING 01/13/202201/17/2022$19.99 FASTENAL COMPANY 01MNT11ROBERT RUNNING 01/18/202201/19/2022$42.82 O'REILLY AUTO PARTS 2074ROBERT RUNNING 01/18/202201/19/2022$22.75 OFFICEMAX/DEPOT 6164SCOTT SCHULTZ 01/20/202201/24/2022$7.83 GALLSSTEPHANIE SHEA 01/19/202201/20/2022$452.53 IN *ENVUE TELEMATICS LLCSTEPHANIE SHEA 01/19/202201/20/2022$624.00 CINTAS CORPSTEPHANIE SHEA 01/20/202201/21/2022$53.82 OFFICE DEPOT #1090STEPHANIE SHEA 01/21/202201/24/2022$210.89 THOMSON WEST*TCDSTEPHANIE SHEA 01/27/202201/28/2022$611.10 CINTAS CORPSTEPHANIE SHEA 01/27/202201/28/2022$53.82 MID-STATES ORGANIZED CRIMJOSEPH STEINER 01/22/202201/24/2022$200.00 MCCARRONS PUB AND GRILLJOSEPH STEINER 01/25/202201/27/2022$134.61 TST* TONO PIZZERIA & CHEEJOSEPH STEINER 01/26/202201/27/2022$71.20 HALEY STRATEGIC PARTNERSBRIAN TAUZELL 01/20/202201/20/2022$409.80 NORTHERN TOOL+EQUIPJEFF WILBER 01/14/202201/17/2022$46.16 COREMARK METALS -MNJEFF WILBER 01/20/202201/21/2022$120.00 LIFE ASSIST INCERIC ZAPPA 01/21/202201/24/2022$547.98 BOUND TREE MEDICAL LLCERIC ZAPPA 01/24/202201/26/2022$191.80 $42,049.60 Packet Page Number 67 of 345 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 01/21/22ABRAMS, MARYLEE609.606.75 01/21/22CAVE, REBECCA530.61 01/21/22JUENEMANN, KATHLEEN530.61 01/21/22KNUTSON, WILLIAM530.61 01/21/22VILLAVICENCIO, NICHOLE530.61 01/21/22COLEMAN, MELINDA8,748.801,708.80 01/21/22DARROW, MICHAEL4,880.57115.38 01/21/22KNUTSON, LOIS4,221.40 817.45 01/21/22CHRISTENSON, SCOTT2,445.70 01/21/22DOUGLASS, TOM3,931.761,101.20 01/21/22JAHN, DAVID3,450.81 01/21/22HERZOG, LINDSAY2,902.82 01/21/22RAMEAUX, THERESE6,483.01 2,716.20 01/21/22DEBILZAN, JUDY2,590.49 01/21/22PAULSETH, ELLEN7,085.75 1,373.20 01/21/22RACETTE, THOMAS2,601.08 01/21/22RUEB, JOSEPH6,883.29 2,236.80 01/21/22STANLEY, JENNIFER3,507.41 01/21/22ARNOLD, AJLA2,293.82 01/21/22CROSS, JULIA1,950.40 01/21/22EVANS, CHRISTINE3,628.801,189.60 01/21/22LARSON, MICHELLE1,526.17 01/21/22SINDT, ANDREA4,888.69947.60 01/21/22ABRAHAM, JOSHUA2,849.60 2,849.60 01/21/22HANSON, MELISSA2,156.60 01/21/22HOCKBEIN, JUDY1,203.47 01/21/22KRAMER, PATRICIA1,457.54 01/21/22MOY, PAMELA1,884.33 01/21/22OSTER, ANDREA3,453.42 1,129.60 01/21/22SCHORR, JENNIFER1,616.80 01/21/22VITT, JULIANNE1,435.09 01/21/22WEAVER, KRISTINE3,499.77 01/21/22BAKKE, LONN4,594.18 907.80 01/21/22BELDE, STANLEY3,957.48 01/21/22BENJAMIN, MARKESE8,533.72 4,416.00 01/21/22BERGERON, ASHLEY3,498.58 84.72 01/21/22BIERDEMAN, BRIAN7,106.08 1,385.20 01/21/22BROWN, RAE2,958.19 01/21/22BURT-MCGREGOR, EMILY5,084.68 866.20 01/21/22BUSACK, DANIEL10,653.55 5,241.60 01/21/22COLEMAN, ALEXANDRA1,602.87 01/21/22CONDON, MITCHELL4,666.85 817.20 01/21/22CRUZ, TREANA2,759.77 01/21/22DEMULLING, JOSEPH5,407.41 918.80 01/21/22DUGAS, MICHAEL8,226.59 3,461.40 01/21/22FORSYTHE, MARCUS3,741.26 01/21/22FRITZE, DEREK9,254.69 5,027.00 01/21/22GABRIEL, ANTHONY4,564.37 01/21/22GEISELHART, BENJAMIN3,421.75 653.60 01/21/22HAWKINSON JR, TIMOTHY4,591.98 01/21/22HENDRICKS, JENNIFER2,223.10 01/21/22HER, PHENG7,120.60 3,532.80 01/21/22HER, TERRELL2,540.03 185.90 01/21/22HOADLEY, JOSHUA1,892.99 Packet Page Number 68 of 345 G1, Attachments 01/21/22HOEMKE, MICHAEL5,918.991,153.80 01/21/22JOHNSON, JEREMY2,352.2264.35 01/21/22KANDA, MADELINE2,670.11 01/21/22KIM, WINSTON2,670.11 01/21/22KONG, TOMMY4,078.10 01/21/22KROLL, BRETT4,061.88 01/21/22KUCHENMEISTER, GINA2,259.20 01/21/22KUCHENMEISTER, JASON2,284.40 01/21/22LANGNER, TODD385.00 01/21/22LENERTZ, NICHOLAS3,821.88 01/21/22LYNCH, KATHERINE3,843.10 01/21/22MARINO, JASON9,244.284,784.00 01/21/22MATTHEIS, TAWNY2,530.97243.10 01/21/22METRY, ALESIA175.00 01/21/22MURRAY, RACHEL7,842.234,111.63 01/21/22NYE, MICHAEL9,025.93 4,323.20 01/21/22OLSON, JULIE3,957.48 01/21/22PARKER, JAMES8,083.75 3,656.80 01/21/22PASDO, JOSEPH2,352.22 64.35 01/21/22PEREZ, GUSTAVO2,996.95 01/21/22PETERS, DANIEL3,409.03 85.25 01/21/22SALCHOW, CONNOR9,776.08 3,677.00 01/21/22SANCHEZ, ISABEL2,545.27 01/21/22SHEA, STEPHANIE2,644.27 31.63 01/21/22STARKEY, ROBERT4,850.23 847.20 01/21/22STEINER, JOSEPH5,918.99 1,153.80 01/21/22STOCK, AUBREY3,666.44 204.30 01/21/22SWETALA, NOAH2,996.95 01/21/22TAUZELL, BRIAN7,855.85 3,418.10 01/21/22WENZEL, JAY3,686.38 01/21/22WIETHORN, AMANDA5,552.29 01/21/22XIONG, KAO3,686.38 01/21/22XIONG, TUOYER3,722.66 01/21/22ZAPPA, ANDREW4,291.45 847.20 01/21/22BARRETTE, CHARLES5,344.70 2,064.24 01/21/22BAUMAN, ANDREW5,789.65 2,126.88 01/21/22BEITLER, NATHAN4,478.06 01/21/22CAMPBELL, MACLANE3,032.53 169.04 01/21/22CONWAY, SHAWN5,554.76 1,082.80 01/21/22CRAWFORD JR, RAYMOND6,578.91 2,095.20 01/21/22CRUMMY, CHARLES6,171.26 1,912.32 01/21/22DABRUZZI, THOMAS7,666.71 2,364.48 01/21/22DANLEY, NICHOLAS6,587.59 2,006.64 01/21/22DAVISON, BRADLEY7,295.27 2,083.13 01/21/22DAWSON, RICHARD6,620.77 2,318.40 01/21/22HAGEN, MICHAEL6,419.90 2,064.24 01/21/22HALWEG, JODI6,347.30 2,158.56 01/21/22HANG, RYAN253.75 01/21/22HAWTHORNE, ROCHELLE3,328.63 01/21/22KUBAT, ERIC6,775.61 2,364.48 01/21/22LANDER, CHARLES5,000.78 688.08 01/21/22LANIK, JAKE5,807.19 1,725.59 01/21/22LO, CHING735.00 01/21/22LUKIN, STEVEN2,232.50 352.50 01/21/22MALESKI, MICHAEL4,194.22 01/21/22MCGEE, BRADLEY3,922.42 01/21/22MERKATORIS, BRETT4,818.03 01/21/22MONDOR, MICHAEL8,112.97 2,638.00 01/21/22NEILY, STEVEN3,472.10 01/21/22NIELSEN, KENNETH3,840.62 01/21/22NOVAK, JEROME6,267.30 2,201.04 01/21/22POWERS, KENNETH7,108.122,064.24 Packet Page Number 69 of 345 G1, Attachments 01/21/22SEDLACEK, JEFFREY9,610.465,080.88 01/21/22STREFF, MICHAEL9,707.956,145.90 01/21/22WARDELL, JORDAN5,732.191,003.45 01/21/22WILLIAMSON, MICHAEL4,827.021,380.61 01/21/22WILSON, DAMARI413.25 01/21/22ZAPPA, ERIC5,043.86 01/21/22CORTESI, LUANNE3,446.49 1,129.60 01/21/22JANASZAK, MEGHAN3,175.14 01/21/22BRINK, TROY4,818.81 1,408.00 01/21/22BUCKLEY, BRENT4,372.86 1,280.40 01/21/22EDGE, DOUGLAS4,436.50 1,280.40 01/21/22JONES, DONALD4,402.19 1,280.40 01/21/22MEISSNER, BRENT2,838.07 01/21/22MLODZIK, JASON2,360.89 01/21/22NAGEL, BRYAN6,890.20 2,258.40 01/21/22OSWALD, ERICK3,124.10 01/21/22RUNNING, ROBERT3,129.50 01/21/22TEVLIN, TODD4,123.09 1,280.40 01/21/22ZAHNOW, LANCE2,445.19 01/21/22BURLINGAME, NATHAN3,278.40 01/21/22DUCHARME, JOHN3,343.02 01/21/22ENGSTROM, ANDREW3,338.40 01/21/22JAROSCH, JONATHAN4,508.31 01/21/22LINDBLOM, RANDAL3,343.02 01/21/22LOVE, STEVEN6,846.55 01/21/22STRONG, TYLER4,772.40 1,590.80 01/21/22CARDINAL, GUY156.00 01/21/22GERNES, CAROLE2,336.35 01/21/22HERBER, GREGORY144.00 01/21/22JORGENSON, SETH144.00 01/21/22MCKANE, QUINN72.00 01/21/22PARKER, JACK144.00 01/21/22FRIBERG, DAVID2,182.07 01/21/22HAYS, TAMARA2,793.77 01/21/22HINNENKAMP, GARY4,425.90 01/21/22NAUGHTON, JOHN2,784.70 01/21/22ORE, JORDAN2,747.75 01/21/22STOKES, KAL2,387.08 01/21/22BEGGS, REGAN2,455.39 01/21/22HAMMOND, ELIZABETH2,516.63 01/21/22JOHNSON, ELIZABETH2,409.79 01/21/22JOHNSON, RANDY4,462.88 01/21/22KROLL, LISA2,329.51 01/21/22THOMSON, JEFFREY6,411.27 1,244.40 01/21/22FINWALL, SHANN3,974.61 01/21/22MARTIN, MICHAEL7,065.61 2,843.68 01/21/22DREWRY, SAMANTHA2,970.59 01/21/22LENTZ, DANIEL2,915.39 01/21/22THIENES, PAUL3,067.03 01/21/22WESTLUND, RONALD2,699.25 01/21/22WELLENS, MOLLY4,248.50 1,672.80 01/21/22BJORK, BRANDON204.75 01/21/22BRENEMAN, NEIL4,857.41 1,584.80 01/21/22CAMPBELL, LUCAS180.00 01/21/22GORACKI, GERALD313.75 01/21/22HUGGAR, ANGELA26.00 01/21/22JORGENSON, TARA72.00 01/21/22KORF, CAIN36.00 01/21/22KUCHENMEISTER, JUSTIN72.00 01/21/22LO, SATHAE651.25 01/21/22ROBBINS, AUDRA6,840.38 2,222.80 01/21/22WHITE, LINDA288.00 Packet Page Number 70 of 345 G1, Attachments 01/21/22BERGO, CHAD5,636.211,848.80 01/21/22SCHMITZ, KEVIN2,545.61161.12 01/21/22SHEERAN JR, JOSEPH4,274.79 01/21/22ADAMS, DAVID3,202.53 01/21/22HAAG, MARK3,320.41 01/21/22JENSEN, JOSEPH2,645.24 01/21/22SCHULTZ, SCOTT5,709.491,107.60 01/21/22WILBER, JEFFREY2,835.74 01/21/22PRIEM, STEVEN4,509.731,442.80 01/21/22WOEHRLE, MATTHEW3,321.50 01/21/22XIONG, BOON2,770.62100.00 01/21/22FOWLDS, MYCHAL4,981.02 01/21/22FRANZEN, NICHOLAS6,589.241,853.60 01/21/22GERONSIN, ALEXANDER3,199.64 01/21/22RENNER, MICHAEL2,876.4068.00 747,754.51148,105.61 Packet Page Number 71 of 345 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 02/04/22ABRAMS, MARYLEE637.9535.10 02/04/22CAVE, REBECCA530.61 02/04/22JUENEMANN, KATHLEEN530.61 02/04/22KNUTSON, WILLIAM530.61 02/04/22VILLAVICENCIO, NICHOLE530.61 02/04/22COLEMAN, MELINDA7,040.00 02/04/22DARROW, MICHAEL5,165.19 02/04/22KNUTSON, LOIS3,403.96 02/04/22CHRISTENSON, SCOTT2,437.05 02/04/22DOUGLASS, TOM2,761.72 02/04/22JAHN, DAVID2,638.72 02/04/22HERZOG, LINDSAY2,902.82 02/04/22RAMEAUX, THERESE3,766.81 02/04/22DEBILZAN, JUDY2,590.49 02/04/22PAULSETH, ELLEN5,912.55 02/04/22RACETTE, THOMAS2,601.08 02/04/22RUEB, JOSEPH4,646.49 02/04/22STANLEY, JENNIFER3,531.9624.57 02/04/22ARNOLD, AJLA2,293.82 02/04/22CROSS, JULIA1,950.40 02/04/22EVANS, CHRISTINE2,439.20 02/04/22LARSON, MICHELLE2,316.89 02/04/22SCHORR, JENNIFER1,768.80 02/04/22SINDT, ANDREA3,941.09 02/04/22ABRAHAM, JOSHUA2,849.602,849.60 02/04/22HANSON, MELISSA2,107.20 02/04/22HOCKBEIN, JUDY1,331.47 02/04/22KRAMER, PATRICIA1,484.67 02/04/22MOY, PAMELA1,857.21 02/04/22OSTER, ANDREA2,323.82 02/04/22VITT, JULIANNE1,931.83 02/04/22WEAVER, KRISTINE3,309.10 02/04/22XIONG, KANGBAO1,113.60 02/04/22BAKKE, LONN3,940.16 02/04/22BELDE, STANLEY4,244.52 02/04/22BENJAMIN, MARKESE3,852.76 02/04/22BERGERON, ASHLEY3,413.86 02/04/22BIERDEMAN, BRIAN5,720.88 02/04/22BROWN, RAE3,117.34 02/04/22BURT-MCGREGOR, EMILY3,763.73 02/04/22BUSACK, DANIEL5,411.95 02/04/22COLEMAN, ALEXANDRA1,741.15 02/04/22CONDON, MITCHELL3,805.52 02/04/22CRUZ, TREANA2,373.67 02/04/22DEMULLING, JOSEPH4,488.61 02/04/22DUGAS, MICHAEL4,765.19 02/04/22FORSYTHE, MARCUS4,107.93 02/04/22FRITZE, DEREK5,245.66 02/04/22GABRIEL, ANTHONY4,713.67 02/04/22GEISELHART, BENJAMIN3,192.04 02/04/22HAWKINSON JR, TIMOTHY4,902.53 02/04/22HENDRICKS, JENNIFER2,396.09 02/04/22HER, PHENG3,948.28 02/04/22HER, TERRELL2,364.71 Packet Page Number 72 of 345 G1, Attachments 02/04/22HOADLEY, JOSHUA1,910.22 02/04/22HOEMKE, MICHAEL4,765.19 02/04/22JOHNSON, JEREMY2,287.87 02/04/22KANDA, MADELINE2,670.11 02/04/22KIM, WINSTON2,908.94 02/04/22KONG, TOMMY3,958.72 02/04/22KROLL, BRETT3,882.48 02/04/22KUCHENMEISTER, GINA2,259.20 02/04/22KUCHENMEISTER, JASON2,358.90 02/04/22LENERTZ, NICHOLAS3,675.81 02/04/22LYNCH, KATHERINE4,149.02 02/04/22MARINO, JASON4,119.18 02/04/22MATTHEIS, TAWNY2,287.87 02/04/22METRY, ALESIA137.50 02/04/22MURRAY, RACHEL5,401.90 02/04/22NYE, MICHAEL4,702.73 02/04/22OLSON, JULIE4,136.88 02/04/22PARKER, JAMES3,787.01 02/04/22PASDO, JOSEPH2,287.87 02/04/22PEREZ, GUSTAVO2,996.95 02/04/22PETERS, DANIEL3,323.78 02/04/22SALCHOW, CONNOR3,407.30 02/04/22SANCHEZ, ISABEL2,588.17 02/04/22SHEA, STEPHANIE2,612.64 02/04/22STARKEY, ROBERT3,958.49 02/04/22STEINER, JOSEPH4,765.19 02/04/22STOCK, AUBREY4,274.03 02/04/22SWETALA, NOAH3,479.74 02/04/22TAUZELL, BRIAN4,437.75 02/04/22WENZEL, JAY3,972.97 02/04/22WIETHORN, AMANDA3,380.78 02/04/22XIONG, KAO3,822.55 02/04/22XIONG, TUOYER3,162.42 02/04/22ZAPPA, ANDREW3,857.26 02/04/22BARRETTE, CHARLES1,445.47 02/04/22BAUMAN, ANDREW3,662.77 02/04/22BEITLER, NATHAN3,561.74 02/04/22CAMPBELL, MACLANE2,847.64 02/04/22CONWAY, SHAWN4,471.96 02/04/22CRAWFORD JR, RAYMOND3,822.13 02/04/22CRUMMY, CHARLES4,278.86 02/04/22DABRUZZI, THOMAS4,169.25 02/04/22DANLEY, NICHOLAS4,601.86 02/04/22DAVISON, BRADLEY3,397.02 02/04/22DAWSON, RICHARD6,210.22 02/04/22HAGEN, MICHAEL3,753.53 02/04/22HALWEG, JODI3,921.81 02/04/22HANG, RYAN406.00 02/04/22HAWTHORNE, ROCHELLE4,563.73 02/04/22KUBAT, ERIC4,952.99 02/04/22LANDER, CHARLES4,355.67 02/04/22LANIK, JAKE4,228.00 02/04/22LO, CHING720.00 02/04/22LUKIN, STEVEN2,068.00 02/04/22MALESKI, MICHAEL3,525.22 02/04/22MCGEE, BRADLEY3,734.26 02/04/22MERKATORIS, BRETT3,947.12 02/04/22MONDOR, MICHAEL5,474.97 02/04/22NEILY, STEVEN4,597.58 02/04/22NIELSEN, KENNETH3,999.98 02/04/22NOVAK, JEROME4,731.26 02/04/22POWERS, KENNETH4,922.78 Packet Page Number 73 of 345 G1, Attachments 02/04/22SEDLACEK, JEFFREY5,017.00 02/04/22STREFF, MICHAEL5,001.09 02/04/22WARDELL, JORDAN5,559.98 02/04/22WILLIAMSON, MICHAEL3,001.42 02/04/22WILSON, DAMARI406.00 02/04/22ZAPPA, ERIC3,753.52 02/04/22CORTESI, LUANNE2,316.89 02/04/22JANASZAK, MEGHAN3,175.14 02/04/22BRINK, TROY3,126.71 02/04/22BUCKLEY, BRENT3,750.24 02/04/22EDGE, DOUGLAS3,167.63 02/04/22JONES, DONALD3,165.32 02/04/22MEISSNER, BRENT3,144.70 02/04/22MLODZIK, JASON2,466.09 02/04/22NAGEL, BRYAN4,631.80 02/04/22OSWALD, ERICK3,497.75 02/04/22RUNNING, ROBERT3,014.00 02/04/22TEVLIN, TODD3,181.32 02/04/22ZAHNOW, LANCE2,324.39 02/04/22BURLINGAME, NATHAN3,278.40 02/04/22DUCHARME, JOHN3,343.02 02/04/22ENGSTROM, ANDREW3,338.40 02/04/22JAROSCH, JONATHAN4,508.31 02/04/22LINDBLOM, RANDAL3,343.02 02/04/22LOVE, STEVEN6,189.75 02/04/22STRONG, TYLER3,181.60 02/04/22GERNES, CAROLE2,820.19 02/04/22HERBER, GREGORY144.00 02/04/22JORGENSON, SETH288.00 02/04/22MCKANE, QUINN72.00 02/04/22PARKER, JACK180.00 02/04/22CARDINAL, GUY39.00 02/04/22FRIBERG, DAVID2,124.48 02/04/22HAYS, TAMARA3,627.08 02/04/22HINNENKAMP, GARY3,611.02 02/04/22NAUGHTON, JOHN3,666.88 02/04/22ORE, JORDAN2,690.72 02/04/22STOKES, KAL2,387.07 02/04/22BEGGS, REGAN2,455.39 02/04/22HAMMOND, ELIZABETH2,433.85 02/04/22JOHNSON, ELIZABETH2,409.79 02/04/22JOHNSON, RANDY4,462.88 02/04/22KROLL, LISA2,321.51 02/04/22THOMSON, JEFFREY5,366.87 02/04/22FINWALL, SHANN3,974.61 02/04/22MARTIN, MICHAEL4,221.93 02/04/22DREWRY, SAMANTHA2,970.59 02/04/22LENTZ, DANIEL2,915.39 02/04/22THIENES, PAUL3,067.03 02/04/22WESTLUND, RONALD2,747.91 02/04/22WELLENS, MOLLY2,659.34 02/04/22BJORK, BRANDON234.00 02/04/22BRENEMAN, NEIL3,272.61 02/04/22CAMPBELL, KEVIN212.00 02/04/22CAMPBELL, LUCAS216.00 02/04/22GORACKI, GERALD375.00 02/04/22KORF, CAIN36.00 02/04/22KUCHENMEISTER, JUSTIN108.00 02/04/22LO, SATHAE625.50 02/04/22MOORE, PATRICK36.00 02/04/22ROBBINS, AUDRA4,817.58 02/04/22WHITE, LINDA324.00 Packet Page Number 74 of 345 G1, Attachments 02/04/22BERGO, CHAD3,787.41 02/04/22SCHMITZ, KEVIN3,535.291,150.80 02/04/22SHEERAN JR, JOSEPH4,274.79 02/04/22ADAMS, DAVID2,618.33 02/04/22HAAG, MARK3,442.75 02/04/22JENSEN, JOSEPH2,941.82 02/04/22SCHULTZ, SCOTT4,601.89 02/04/22WILBER, JEFFREY2,784.26 02/04/22PRIEM, STEVEN2,967.72 02/04/22WOEHRLE, MATTHEW3,073.34 02/04/22XIONG, BOON2,646.49 02/04/22FOWLDS, MYCHAL5,181.02 02/04/22FRANZEN, NICHOLAS3,855.18 02/04/22GERONSIN, ALEXANDER3,234.25 02/04/22RENNER, MICHAEL3,539.40 606,069.074,060.07 Packet Page Number 75 of 345 G2 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director Ron Batty, City Attorney PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: First Amendment to Purchase Agreement with Barostas, LLCfor the Sale of 2228 Maplewood Drive North Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Barostas, LLC has requested an amendment to the purchase agreement of 2228 Maplewood Drive North to allow two additional 30 day extensions of the due diligence period. Recommended Action: Motion to approve the first amendment to purchase agreement with Barostas, LLC for the sale of 2228 Maplewood Drive North. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The city would receive $400,000 for the sale of the property which will be directed to the city’s road fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The sale of the property is consistent with the city’s strategic plan. The city is selling the property for fair market value – $400,000 – which ensures the city is a good steward of its capital assets. The proceeds from the sale will be dedicated to the city’s road fund. Lastly, the redevelopment project proposed by the buyer – coffee shop – is consistent with the city’s 2040 comprehensive plan policies related to land use. Background The purpose of this agenda item is to consider an amendment to the purchase agreement for the sale of city-owned property located at 2228 Maplewood Drive. As part of the Highway 36 and English Street Interchange Improvement project, the city acquired the property at 2228 Maplewood Packet Page Number 76 of 345 G2 Drive – a gas station and convenience store – and a portion of a site previously owned by Menards. The acquisition was necessary in order to realign the intersection of Maplewoood Drive and County Road B. As part of the public improvement project, the existing building and parking lot at 2228 Maplewood Drive were removed. In 2019, the city council approved platting of the property which dedicated the necessary public right of way and easements and created a single parcel for development. With the public improvement project complete, the city is moving forward with selling the property for development. In August 2021, the city council approved a purchase agreement with Barostas, LLC to sell the property for $400,000. Barostas would develop the land for Scooters Coffee. The due diligence period expires on February 18, 2022 and the buyer does not currently have the ability to extend the due diligence period beyond that date. Barostas has requested an amendment to the purchase agreement to allow two additional 30 day extensions of the due diligence period. The reason for the extensions is due to the complexities of developing the site and additional time needed to complete the civil engineering design. Each extension would require an additional earnest money deposit from the buyer in the amount of $5,000. The deposit would be applied to the purchase price at closing, but would not be refunded to the buyer if they do not close on the sale. City staff believes that the buyer has made a good faith effort in proceeding with the purchase and development. This is demonstrated in the completion of the design of the development and submitting the applications for land use entitlements which are included as a separate agenda item th on the February 14 council agenda. Attachments 1.First Amendment to Purchase Agreement Packet Page Number 77 of 345 G2, Attachment 1 FIRST AMENDMENT TO PURCHASE AGREEMENT THISFIRST AMENDMENT TO PURCHASE AGREEMENT (the “First Amendment”) is made this ___ day of __________, 2022, by and between the city of MAPLEWOOD, a municipal corporation under the laws of Minnesota (“Seller”) and BAROSTAS LLC, a Minnesota limited liability company (“Buyer”). RECITALS: WHEREAS, Seller and Buyer previously entered into a Purchase Agreement dated August 20, 2021regarding the Property legally described as Lot 1, Block 1, Keller Addition, Ramsey County, Minnesota (the “Purchase Agreement”); and. WHEREAS, Seller and Buyer desire to modify the Purchase Agreement to provide for additional Option Periods and other modifications. AGREEMENT: In consideration of the promises made between Seller and Buyer, the parties agree as follows: 1. Definitions. All capitalized terms used in this First Amendment will have the meanings ascribed to them in the Purchase Agreement. 2. Option Periods. Buyer is hereby granted two (2) additional thirty (30)-day options to extend the Due Diligence Period, which currently expires on February 18, 2022. Upon each extension Buyer shall deposit with the Title Company an additional Five Thousand Dollars ($5,000) which shall be applicable towards the Purchase Price, but non-refundable to Buyer, except for an event of default by Seller. 3. Confirmation of Purchase Agreement. In case of any conflict between this First Amendment and the Purchase Agreement the terms of this First Amendment shall control. Except as modified by this First Amendment, the Purchase Agreement is confirmed by the parties. 4. Counterparts. This First Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of such counterparts together shall constitute one and the same agreement. \[TEXT OF THE AMENDMENT ENDS HERE. SIGNATURE PAGE TO FOLLOW.\] MA745-8-774070.v2 Packet Page Number 78 of 345 G2, Attachment 1 IN WITNESS WHEREOF, Seller and Buyer have executed this First Amendment as of the day and year first above written. SELLER: CITY OF MAPLEWOOD By: _____________________________ Marylee Abrams, Mayor By: _____________________________ Melinda Coleman, City Manager BUYER: BAROSTAS LLC By: _____________________________ Its: _____________________________ MA745-8-774070.v2 Packet Page Number 79 of 345 G3 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:Steven Love AGENDA ITEM: Gladstone Phase 3 Corridor Improvements, City Project 16-18 a.Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 & No. 3 b.Resolution Directing Final Payment and Acceptance of Project Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The construction contract with Veit & Company, Inc. for theGladstone Phase 3 Corridor Improvements, City Project 16-18has been completed.To close out the construction contract the City Council will consider approvingtwo change orders to the contract, accept the improvements that were made, and approvethe final payment to Veit & Company, Inc. Recommended Action: a.Motion to approve resolution Directing Modification of Existing Construction Contract, Change Order No. 2 & No. 3,Gladstone Phase 3 Corridor Improvements, City Project 16- 18, and authorize the City Manager to sign Change Order No. 2 & No. 3. b.Motion to approve resolution Directing Final Payment and Acceptance of Project for the Gladstone Phase 3 Corridor Improvements, City Project 16-18. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$3,917,777.88 Financing source(s): Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Approval of Change Order No. 2 ($57,730.60) and Change Order No. 3 ($20,116.00) will increase the project construction contract by $77,846.60 from$4,049,618.78 to $4,127,465.37. The project’s final contract cost (based on work completed, final quantities, and all Change Orders) is $3,917,777.88. The revised contract, including indirect cost, falls within the approved budget of $5,249,000. No adjustment to the approved budget are required at this time. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Packet Page Number 80 of 345 G3 This final phase of the Gladstone Corridor Improvements represents an investment into the City Infrastructure along Frost Avenue. The west end of the project area is also targeted for redevelopment. The City receivedtwo grants to help fund the project. Background The City Council previously awarded a construction contract to Veit & Company, Inc. for the Gladstone Phase 3 Corridor Improvements, City Project 16-18, in the amount of $3,992,101.65. The project improvements included the full reconstruction and narrowing of Frost Avenue from White Bear Avenue to English Street, the addition of sidewalks and trails along the corridor, upgrades to utilities, significant storm water quality feature installations, and upgrades to Wakefield Park. The City Council later authorized Change Order No. 1 andincreased the construction contract by $57,517.13, which increased the contract amountfrom $3,992,101.65to $4,049,618.78. Change Order No. 2 proposes to increase the construction contract by $57,730.60to cover costs associated with the following: Use of stabilizing aggregate to address unforeseen subgrade soil conditions Modification of storm sewer system based on existing conditions and private utilities Change in pavement mix design Relocation of private utilities to accommodate new signal work for ADA improvements Additional traffic control Additional seeding Additional landscape work Core Density Incentive based on MnDotstandards Adjustment to bituminous paving and trail grades Change Order No. 3 proposes to increase the construction contract by $20,116.00 to cover costs associated with the following: Changes in storm sewer improvements Removal is insulation encountered during the removal of SPRWS old water main Additional landscape work Change Order No. 2 & No. 3increases the construction contract to $4,127,465.37. The contractor Veit & Company, Inc. has completed the project improvements. The final cost of the completed contract is$3,917,777.88(based on completed work, final quantities, and all Change Orders).City staff has reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Approval of the change orders and authorization to make final payment will close out the construction contract with Veit & Company, Inc. The overall project budget will not be immediately closed out. Additional boulevard restorationwork willtake place this spring to fix the damage last summer’s drought caused to the sod that lies between the sidewalk/trails and the road. The overall project budget has sufficient funds to cover the proposed boulevard restoration work. Packet Page Number 81 of 345 G3 Attachments 1.Change Order No. 2 2.Change Order No. 3 3.Final Payment Application 4.Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 & No.3 5.Resolution Directing Final Payment and Acceptance of Project Packet Page Number 82 of 345 G3, Attachment 1 Packet Page Number 83 of 345 G3, Attachment 1 Packet Page Number 84 of 345 G3, Attachment 1 301203133 Dibee!Mbstpo 762.754.151: Packet Page Number 85 of 345 G3, Attachment 1 Packet Page Number 86 of 345 G3, Attachment 1 Packet Page Number 87 of 345 G3, Attachment 1 Packet Page Number 88 of 345 G3, Attachment 1 Packet Page Number 89 of 345 G3, Attachment 1 Packet Page Number 90 of 345 G3, Attachment 1 Packet Page Number 91 of 345 G3, Attachment 1 Packet Page Number 92 of 345 G3, Attachment 1 Packet Page Number 93 of 345 G3, Attachment 1 Packet Page Number 94 of 345 G3, Attachment 1 Packet Page Number 95 of 345 G3, Attachment 1 C HANGE O RDER R EQUEST 190121:Gladstone Phase 3 Corridor Improvements (SAP 138-151-005) PCO#: 7-Adder for 1/2" Aggregate ILO 3/4" Aggregate in Final Wear Date: 11/05/2019 To:ChaddLarsonFrom:NateStone Kimley-Horn and Associates, Inc.Veit & Company, Inc 767 N Eustis Street14000 Veit Place St. Paul,MN55114Rogers,MN55374 651-645-4197(O)(763) 428-6747(O) Chadd.Larson@kimley-horn.comnstone@veitusa.com Below is the detail for our proposal to complete the following changes in contract work: -Proposed Scope of Work: -The prices below are valid until PCO ItemChange QuantityUMUnit Amount in DaysPrice 1 : Adder for 1/2" Aggregate ILO 1,850.00TON$3.85$7,122.50 3/4" Aggregate in Final Wear Submitted By:Approved By: NateStone ChaddLarsonDate Packet Page Number 96 of 345 G3, Attachment 1 Packet Page Number 97 of 345 G3, Attachment 1 Packet Page Number 98 of 345 G3, Attachment 1 Packet Page Number 99 of 345 G3, Attachment 1 Packet Page Number 100 of 345 G3, Attachment 1 Packet Page Number 101 of 345 G3, Attachment 1 Packet Page Number 102 of 345 G3, Attachment 1 Packet Page Number 103 of 345 G3, Attachment 1 Packet Page Number 104 of 345 G3, Attachment 1 Packet Page Number 105 of 345 G3, Attachment 1 Packet Page Number 106 of 345 G3, Attachment 1 Packet Page Number 107 of 345 G3, Attachment 1 Packet Page Number 108 of 345 G3, Attachment 1 %2-413/86 %6-164/86 Packet Page Number 109 of 345 G3, Attachment 1 2-279/86 2-279/86 2-279/86 Tdijgtlz!Efubjmt Qbwjoh!Dsfx;!1/6!ipvst!A!%2-2:1/110IS!)jodmveft!usvdlt!boe!bmm!frvjqnfou*!>!%6:6/11 Cjuvnjopvt!Njy;!9/6!upot!A!%66/110upo!>!%578/61 Upubm!>!2173/61!y!21&!>!%2-279/86 2-279/86 2-413/86 Packet Page Number 110 of 345 G3, Attachment 1 Packet Page Number 111 of 345 G3, Attachment 1 Packet Page Number 112 of 345 G3, Attachment 1 Packet Page Number 113 of 345 G3, Attachment 1 Packet Page Number 114 of 345 G3, Attachment 1 tff efubjmt cfmpx Tdijgtlz!Efubjmt Mbcps;!5/6!ipvst!A!%:6/110IS!>!%538/61 Usbdups;!5/6!ipvst!A!%261/110IS!>!%786/11 Gpsfnbo0Tubljoh;!5/6!ipvst!A!%226/110IS!>!%628/61 Tljeez!U761;!5/6!ipvst!A!%251/110IS!>!%741/11 Upubm!>!%3-361/11!y!21&!>!%3-586/11 Mbcps;!5/6!ipvst!A!%:6/110IS!>!%538/61 Packet Page Number 115 of 345 G3, Attachment 1 Packet Page Number 116 of 345 G3, Attachment 1 Packet Page Number 117 of 345 G3, Attachment 1 Packet Page Number 118 of 345 G3, Attachment 1 Packet Page Number 119 of 345 G3, Attachment 2 Packet Page Number 120 of 345 G3, Attachment 2 301203133 Dibee!Mbstpo 762.754.151: Packet Page Number 121 of 345 G3, Attachment 2 C HANGE O RDER R EQUEST 190121:Gladstone Phase 3 Corridor Improvements (SAP 138-151-005) PCO#: 10-CB-01 & CB-02 Changes Date: 11/05/2019 To:ChaddLarsonFrom:NateStone Kimley-Horn and Associates, Inc.Veit & Company, Inc 767 N Eustis Street14000 Veit Place St. Paul,MN55114Rogers,MN55374 651-645-4197(O)(763) 428-6747(O) Chadd.Larson@kimley-horn.comnstone@veitusa.com Below is the detail for our proposal to complete the following changes in contract work: -Proposed Scope of Work: -The prices below are valid until PCO ItemChange QuantityUMUnit Amount in DaysPrice 1 : CB-01 -27 Inch RCP0.00LS$0.00$2,500.00 2 : CB-02 -Nyloplast0.00LS$0.00$2,400.00 Total: $4,900.00 Submitted By:Approved By: NateStone ChaddLarsonDate Packet Page Number 122 of 345 G3, Attachment 2 Packet Page Number 123 of 345 G3, Attachment 2 Packet Page Number 124 of 345 G3, Attachment 2 Packet Page Number 125 of 345 G3, Attachment 2 Packet Page Number 126 of 345 G3, Attachment 2 Packet Page Number 127 of 345 G3, Attachment 2 C HANGE O RDER R EQUEST 190121:Gladstone Phase 3 Corridor Improvements (SAP 138-151-005) PCO#: 8-Add Low Bush Honeysuckle at Wakefield Park Date: 11/05/2019 To:ChaddLarsonFrom:NateStone Kimley-Horn and Associates, Inc.Veit & Company, Inc 767 N Eustis Street14000 Veit Place St. Paul,MN55114Rogers,MN55374 651-645-4197(O)(763)428-6747(O) Chadd.Larson@kimley-horn.comnstone@veitusa.com Below is the detail for our proposal to complete the following changes in contract work: -Proposed Scope of Work: -The prices below are valid until PCO ItemChange QuantityUMUnit Amount in DaysPrice 1 : Add Low Bush Honeysuckle at 20.00EA$55.00$1,100.00 Wakefield Park (#5 Pot) Submitted By:Approved By: NateStone ChaddLarsonDate Packet Page Number 128 of 345 G3, Attachment 2 C HANGE O RDER R EQUEST 190121:Gladstone Phase 3 Corridor Improvements (SAP 138-151-005) PCO#: 9-Wakefield Park Rain Garden Restoration Date: 11/05/2019 To:ChaddLarsonFrom:NateStone Kimley-Horn and Associates, Inc.Veit & Company, Inc 767 N Eustis Street14000 Veit Place St. Paul,MN55114Rogers,MN55374 651-645-4197(O)(763)428-6747(O) Chadd.Larson@kimley-horn.comnstone@veitusa.com Below is the detail for our proposal to complete the following changes in contract work: -Proposed Scope of Work: -The prices below are valid until PCO ItemChange QuantityUMUnit Amount in DaysPrice 1 : Deciduous Shrubs No 2 Containter36.00EA$50.00$1,800.00 2 : Perennial No 1Container159.00EA$20.00$3,180.00 3 : Mulching Material20.00CY$95.00$1,900.00 Total: $6,880.00 Submitted By:Approved By: NateStone ChaddLarsonDate Packet Page Number 129 of 345 G3, Attachment 3 30203133 Packet Page Number 130 of 345 G3, Attachment 3 Packet Page Number 131 of 345 G3, Attachment 3 Packet Page Number 132 of 345 G3, Attachment 3 Packet Page Number 133 of 345 G3, Attachment 3 Packet Page Number 134 of 345 G3, Attachment 3 Packet Page Number 135 of 345 G3, Attachment 3 Packet Page Number 136 of 345 G3, Attachment 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 16-18, CHANGE ORDER NO. 2 & No. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore orderedthe Gladstone Phase 3 Corridor Improvements, City Project 16-18, and has let a construction contractpursuant, and WHEREAS, it is now necessary and expedient that said contract be modified and designated asGladstone Phase 3 Corridor Improvements, City Project 16-18, Change Order No. 2 & No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager,and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 & No. 3which is an increase of $77,846.60. Therevised contract amount is $4,127,465.37 th Adopted by the Maplewood City Council on this 14day of February 2022. Packet Page Number 137 of 345 G3, Attachment 5 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT GLADSTONE PHASE 3 CORRIDOR IMPRVEMENTS, CITY PROJECT 16-18 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Gladstone Phase 3 Corridor Improvements, City Project 16-18, and has let a construction contract,and WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone Phase 3 Corridor Improvements, City Project 16-18, is complete and recommends acceptance of theproject. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 16-18is complete and maintenance of the improvements are accepted bythe City; the final construction cost is $3,917,777.88. Final payment to Veit & Company, Inc.and the release of any retainage or escrow is hereby authorized. th Adopted by the Maplewood City Council on this 14day of February 2022. Packet Page Number 138 of 345 G4 CITY COUNCILSTAFF REPORT Meeting Date February 10, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER:Michael Mondor, Fire and EMS Chief AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 20, No. 22, No. 23, No. 24, No. 26,and No. 27, North Fire Station Construction Project Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 20, No. 22, No. 23, No. 24, No. 26, and No. 27, North Fire Station Construction Project. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 20, No. 22, No. 23, No. 24, No. 26, and No. 27, North Fire Station Construction Project, North Fire Station Construction Projectand authorize the Mayor and City Manager to sign Change Order No. 20, No. 22, No. 23, No. 24, No. 26, and No. 27. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$9,681.42 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: Fire Facility Fund Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Approval of Change Order No. 20will increasethe project construction amount by $1,029.38 Work Scope 26-A-Electrical Production Services, Inc.$1,029.38, for added material/equipment costswhich will change the contract amount to $910,724.11. Approval of Change Order No. 22 will decreasethe project construction amount by $8,068.69 Work Scope 32-B-Ebert, Inc. ($8,068.69) forchangesto site concrete. Thiswill change the contract amount to $206,194.26. Approval of Change Order No. 23 will increase the project construction amount by $3,271.50 Work Scope 08-A-Twin City Hardware Company. $2,800 foradded door hardware. This will change the contract amount to $126,450. Packet Page Number 139 of 345 G4 Work Scope 26-A-Electrical Production Services, Inc. $471.50, for added work scope and labor costs which will change the contract amount to $911,753.11. Approval of Change Order No. 24 will increase the project construction amountby $3,991. Work Scope 05-A-Thornberg Steel, Inc. $2,800 foradded steel. This will change the contract amount to $542,174. Work Scope 05-B-KMH Erectors, Inc. $825 foradded labor costs for steel erection. This will change the contract amount to $172,301. Work Scope 07-H-Jackson & Associates, LLC $366 foradded materials and labor. This will change the contract amount to $367.192.18 Approval of Change Order No. 26will increasethe project construction amount by $5,558.73 Work Scope 26-A-Electrical Production Services, Inc. $4,739.73, for added material and labor costs which will change the contract amount to $912,224.61 Work Scope 07-H-Jackson & Associates, LLC $819, foradded materials and labor. This will change the contract amount to $367,558.18 Approval of Change Order No. 27 will decrease the project construction amount by $3,899.50 Work Scope 09-A-Mulcahy Nickolaus, LLC.$3,899.50foradded material. This will change the contract amount to $328,399.50. The revised contract amounts fallwithin the approved project budget of $13,100,000. No adjustments to the approved budget are necessary at this time. Background The City Council awarded construction contractsto Electrical Production Services, Inc., Ebert Inc., Twin City Hardware Company, Thornberg Steel, Inc., KMH Erectors, Inc., Jackson and Associates, LLC and Mulcahy Nickolaus, LLC.as part of the North Fire Station Construction Project. Change Order No. 20proposes to increasethe construction contract by $1,029associated with increased materials to install an elevator pit light which is required by code. Change Order No. 22 proposes to decrease the construction contract by $8,068.69 associated with decreased site concrete requirements. Change Order No. 23 proposes to increase the construction contract by $3,271 associated with increased materials and labor costs for installing additional card access readers for fire station access. Change Order No. 24 proposes to increase the construction contract by $3,991 associated with adding a roof ladder which is required by code. Change Order No. 26 proposes to increase the construction contract by $5,558.73 associated with increased materials and labor to install conduits needed for low voltage requirements. Change Order No. 27 proposes to increase the construction contract by $3,899.50 associated with increased materials and labor to add structural headers required by the building official. The changes requested fall within the budgeted construction contingency costs and no changes to the project budget are required at this time. The current construction contingency balance including executed and pending change orders is $305.640. The project currently has $821,112 in additional contingency funds at the time of this report. Packet Page Number 140 of 345 G4 Attachments 1.Change Order No. 20 2.Change Order No. 22 3.Change Order No. 23 4.Change Order No. 24 5.Change Order No. 26 6.Change Order No. 27 7.Resolution Directing Modification of the Existing Construction Contract, Change Order No. 20, No. 22, No. 23, No. 24, No. 26, and No. 27 for the North Fire Station Construction Project Packet Page Number 141 of 345 G4, Attachment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acket Page Number 142 of 345 G4, Attachment 1 Maplewood North Fire Station COMPANY NAME & LOGO Date :12/23/21 Contact Info and Address PCO #:051 Project Manager: Dale SonnichsenPR/SI #10 COST SUMMARY DescriptionCostNotes/Attachments Labor Total$ 375.00(Auto Fill from Sub-Total Below) Materials and Equipment Total$ 525.00(Auto Fill from Sub-Total Below) Tax on Materials and Equipment Only$ 39.38<<< Provide Sales/Use Tax Total Self Performed Subtotal$ 900.00 10% Overhead and Profit$ 90.00(10% is the max fee allowed on CO's) Self Performed Total$ 990.00 Subcontractors$ - Auto Fill from Sub-Total Below 5% Overhead and Profit on Subs$ - (5% is the max allowed on subcontractors) Subcontractor Total$ - TOTAL COST OF CHANGE$ 1,029.38 Signature:Matthew Powell Contractor acknowledges no other Costs assciated with this PCO. PROVIDE DETAIL BREAKDOWN BELOW: Labor By TaskQtyUnitUnit CostTotal Cost LƓƭƷğƌƌ ǤƦĻ ‘ tźƷ \[źŭŷƷ ε {źƓŭƌĻ tƚƌĻ {ǞźƷĭŷЊЌυ ЌАЎ͵ЉЉυ ЌАЎ͵ЉЉ bƚ \[ğĬƚƩ LƒƦğĭƷ ŅƚƩ ǤƦĻ 9 źƓ \[źĻǒ ƚŅ ǤƦĻ Cυ Ώ υ Ώ υ Ώ Sub-Total υ ЌАЎ͵ЉЉ Materials and Equipment By TaskQtyUnitUnit CostTotal Cost ǤƦĻ ‘ tźƷ \[źŭŷƷ CźǣƷǒƩĻЊЊЌАЉυ ЌАЉ͵ЉЉ {źƓŭƌĻ tƚƌĻ {ǞźƷĭŷ ŅƚƩ tźƷ \[źŭŷƷЊЊЎЋυ ЎЋ͵ЉЉ ǤƦĻ 9 ‘ƩğƦ \[źŭŷƷ CźǣƷǒƩĻ źƓ \[źĻǒ ƚŅ ǤƦĻ CЊЊЊЉЌυ ЊЉЌ͵ЉЉ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total υ ЎЋЎ͵ЉЉ Sub-Contractor ProposalsDescription of WorkTotal Cost υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total(Attach Sub-Contractor Proposals)υ Ώ Packet Page Number 143 of 345 G4, Attachment 1 501 South Eighth Street Minneapolis,MN55404 Request For Proposal Project:2110032-02PCO #:51 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:12/16/2021 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Michael Mondor, City Of Maplewood Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated Jason Sherman, Electrical Production Services, Inc. Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed.All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved bythe Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Pleaseprovide us with a written cost estimate per the attached SEH PR 10: Elevator Pit Light. Attachments:SEH PR 10 Dated 12/16/21 We have reviewed the PCO completion date. Signed By:Date: Company Name: Packet Page Number 144 of 345 G4, Attachment 1 ™ Document G709 – 2018 Proposal Request Architect’s Project Number: PROJECT: (name and address)CONTRACT INFORMATION: Proposal Request Number: Contract For: General Construction Proposal Request Date: Date: OWNER: (name and address) CONTRACTOR: (name and address) ARCHITECT:(name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits.) Submit cost for labor and materials to provide THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE ™ AIA Document G709 Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The “American Institute of – 2018. Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document was 1 produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use ® only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4C) Packet Page Number 145 of 345 G4, Attachment 1 QSPQPTBM!SFRVFTU! Efdfncfs!7-!3132! UP;!Csjbo!Cfshtuspn!—!)TFI*! GSPN;!!Uif!Eftjho!Hspvq-!Jod/! QSPKFDU;!Nbqmfxppe!Gjsf!Tubujpo! QSPKFDU!OP/;!!141.31! QSPQ/!SFR/!OP/;!QS.$21! ``````````````````````````````````````````````````````````````````````````````````! Qmfbtf!tvcnju!bo!jufnj{fe!dptu!qspqptbm!gps!uif!gpmmpxjoh!tdpqf!pg!xpsl!eftdsjcfe!ifsfjo/! Uijt!tdpqf!pg!xpsl!tibmm!jodmvef;! Sfwjtjpo!up!bsfbt!pg!xpsl!tipxo!po!buubdife!esbxjoht;! E200- REV.1-PR-10 – FIRST LEVEL LIGHTING PLAN Addition of quantity of (1) Elevator Pit Light (Type W) and switch. See Light Fixture Schedule for description and type. E201- REV.3-PR-10 – SECOND LEVEL LIGHTING PLAN Fixture type in Room #215 shall be a Type E, not “F”. Revise lighting circuit wiring to either what is shown on revision plan or nearest lighting circuit. E401- REV.2-PR-10 – ELECTRICAL SCHEDULES AND DETAILS See revised Light Fixture Schedule for addition of Elevator Pit Light (Type W). Packet Page Number 146 of 345 G4, Attachment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acket Page Number 147 of 345 G4, Attachment 2 Packet Page Number 148 of 345 G4, Attachment 2 Packet Page Number 149 of 345 G4, Attachment 2 Packet Page Number 150 of 345 G4, Attachment 2 Packet Page Number 151 of 345 G4, Attachment 2 501 South Eighth Street Minneapolis,MN55404 Supplementary Instructions Project:2110032-02PCO #:50 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:12/16/2021 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Michael Mondor, City Of Maplewood Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated David Swanson, Ebert, Inc. Pursuant to General and Supplementary Conditions of the Contract, the following instructions are included in the work. All responses are required within seven (7) days. DESCRIPTION OF THE WORK: Please provide us with a written cost estimate per the attached SEH PR 09: Pavement Dowels. Attachments:SEH PR 09 Dated 12/16/21 not affect our completion date. Signed By:Date: Company Name: Packet Page Number 152 of 345 G4, Attachment 2 ™ Document G709 – 2018 Proposal Request Architect’s Project Number: PROJECT: (name and address)CONTRACT INFORMATION: Proposal Request Number: Contract For: General Construction Proposal Request Date: Date: OWNER: (name and address) CONTRACTOR: (name and address) ARCHITECT:(name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits.) Submit cost THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE ™ AIA Document G709 Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The “American Institute of – 2018. Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document was 1 produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use ® only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4C) Packet Page Number 153 of 345 G4, Attachment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acket Page Number 154 of 345 G4, Attachment 3 723 Hadley Ave N Twin Oakdale, MN 55128 City Phone 651-735-2200 Fax 651-735-1800 Hardware Change Order Request #03 TO:Kraus-Anderson ConstructionDATE:December 28, 2021 501 South 8th Street Minneapolis, MN 55404TCH CONTRACT NO.:CN105855 ATTN:Dale SonnichsenPROJECT NAME:Maplewood North Fire Station Phone:612-490-0256PROJECT LOCATION:1530 County Road C E Email:dale.sonnichsen@krausanderson.com Maplewood, MN 55109 **The current lead time for product on this change order is:working days upon written acceptance, which is required, to xxx maintain quoted price, otherwise price and/or delivery date will be affected. The acceptance of this change order may or may not cause delays in your project timeline, depending on the type of change involved** PCO 54 PR 12:Add:$2,800.00 Opening 115A & 118A: (2)ND80 Locks.$790.00 (2)Medeco Cores.$225.00 (2)6211 Electric Strikes.$1,125.00 (6)Hours of TCH Labor.$660.00 Amount This Change Order...$2,800.00 Tax Exempt. Notes and Exclusions: ~Standard Lead Time. ~Power Supply by Security Supplier. Alternates: If you have any questions, please call me direct at or email at 651-731-7133or email atlkriskovich@tchco.com This Change Order must be signed by a representative of said company & returned to TCH via fax or email before additional material will be shipped or labor performed. This protects both parties and, in most cases, is required by the contract or your home office. Accepted byRespectfully submitted, (COMPANY NAME) TWIN CITY HARDWARE Signed Printed Name TitleBy DateLee Kriskovich Project Manager The person signing above acknowledges they are a certified representative of the above listed company with full authority to execute this change order. By signing this change order the above listed company agrees to payment of said Change Order per TCH's credit terms. The person also acknowledges that changes to scope may delay delivery dates as lead times vary based on product availability. All order information, as well as this Change Order Form, must be given to Twin City Hardware with enough time to adhere to lead time requirements, order entry time, shipping time, and workload. Failure to do so absolves Twin City Hardware of any additional costs incurred due to shipment delays. By accepting this correspondence of change, the person also accepts all terms noted on this form, or on any form related to this change, including form of said company accepting the change. **All prices are confidential and are the property of TCH. Freight F.O.B. destination. Any changes to project documents may affect the price. All changes will be required to have an executed change order signed by all parties prior to any material being released to jobsite. Back charges for work performed without prior written authorization from TCH will not be accepted. This quotation is subject to change if not accepted in writing within 30 days. TCH is a material supplier, no retainage will be accepted. **Payment Terms are net 30 days from date of invoice. Your FINANCE CHARGE is computed by a single periodic rate of 1.5% which is an ANNUAL PERCENTAGE RATE of 18% applied to your "previous balance without deducting current payments and/or credits appearing on the face of the statement." Buyer expressly agrees to pay all of Seller's costs, expenses, and attorneys' fees incurred for enforcement of collection of any amount due Seller under this agreement. Venue is Washington County, MN. Packet Page Number 155 of 345 G4, Attachment 3 Maplewood North Fire Station COMPANY NAME & LOGO Date :1/6/22 Contact Info and Address PCO #:PCO54 Project Manager: Dale SonnichsenPR/SI # COST SUMMARY DescriptionCostNotes/Attachments Labor Total$ 375.00(Auto Fill from Sub-Total Below) Materials and Equipment Total$ 50.00(Auto Fill from Sub-Total Below) Tax on Materials and Equipment Only$ 4.00<<< Provide Sales/Use Tax Total Self Performed Subtotal$ 425.00 10% Overhead and Profit$ 42.50(10% is the max fee allowed on CO's) Self Performed Total$ 467.50 Subcontractors$ - Auto Fill from Sub-Total Below 5% Overhead and Profit on Subs$ - (5% is the max allowed on subcontractors) Subcontractor Total$ - TOTAL COST OF CHANGE$ 471.50 Signature: Contractor acknowledges no other Costs assciated with this PCO. PROVIDE DETAIL BREAKDOWN BELOW: Labor By TaskQtyUnitUnit CostTotal Cost tƩƚǝźķĻ ğƓķ źƓƭƷğƌƌ ƓĻǞ ĭğƩķ ƩĻğķĻƩ Ĭƚǣ ƭǒƩŅğĭĻ ƒƚǒƓƷ ĬğĭƉ Ʒƚ ĬğĭƉǞźƷŷ ĻǣźƭƷźƓŭЌυ ЊЋЎ͵ЉЉυ ЌАЎ͵ЉЉ υ Ώ υ Ώ υ Ώ Sub-Total υ ЌАЎ͵ЉЉ Materials and Equipment By TaskQtyUnitUnit CostTotal Cost tƩƚǝźķĻğƓķ źƓƭƷğƌƌ ƓĻǞ ĭğƩķ ƩĻğķĻƩ Ĭƚǣ ƭǒƩŅğĭĻ ƒƚǒƓƷ ĬğĭƉ Ʒƚ ĬğĭƉ ǞźƷŷ ĻǣźƭƷźƓŭЋЋЎυ ЎЉ͵ЉЉ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total υ ЎЉ͵ЉЉ Sub-Contractor ProposalsDescription of WorkTotal Cost υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total(Attach Sub-Contractor Proposals)υ Ώ Packet Page Number 156 of 345 G4, Attachment 3 501 South Eighth Street Minneapolis,MN55404 Request For Proposal Project:2110032-02PCO #:54 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:12/23/2021 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Michael Mondor, City Of Maplewood Lee Kriskovich, Twin City Hardware Company Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated Caleb Pelkey, Ebert, Inc. Jason Sherman, Electrical Production Services, Inc. Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed.All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 12: Card Readers. Attachments:SEH PR 12 Dated 12/23/12 We have reviewed the PCO completion date. Signed By:Date: Company Name: Packet Page Number 157 of 345 G4, Attachment 3 , Document G709-.*/0 !"#"$%&'()*($+  !"#$%!$&'( )*%!$+,-.% / PROJECT: !"#$"!%"%%&$''(CONTRACT INFORMATION: Proposal Request Number:2 Contract For: General Construction Proposal Request Date: 12.23 Date: OWNER: !"#$"!%"%%&$''( ARCHITECT: !"#$"!%"%%&$''(CONTRACTOR: !"#$"!%"%%&$''( Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. )!'$&*"%$*"+,$%%$'-&+.*+/!/0*1$.&/./'$%#/%+0+-"*+/!'*/*1$2/!*&"-*3/-4#$!*'"!%5+0"..,+-"6,$5"**"-1/&&$0$&$!-$ '.$-+0+-$71+6+*'8( Submit cost for labor and materials to revise door hardware at doors 115A and 118A per hardware group below and attached revised drawing E100. HW SET FOR DOOR 115A AND 118A (ITEMS IN ITALICS ARE ADDED OR MODIFIED FROM PREVIOUS HARDWARE GROUP) EA HINGEAS REQUIREDIVE 1 EA SURFACE CLOSER4011/4111 EDALCN 1 EA KICK PLATE 8400 10" X 2" LDW B-CS IVE 1 EA WALL STOP WS406/407CCV IVE 1 EA GASKETING188SZER 1 EA MORTISE DOOR BOTTOM 360ZER THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE - AIA Document G709./+012Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. 5'6@76$%80191:(%(;(6!< A$8'%(68(:-A@9-A('69B!&!-012@9 !1($08(C!8;761(:A0$6$6&%:(6$62($02670$D:01270#1!(46;:62E%('!;("6$7%::%!1= This document was 1 produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use ® only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4C) Packet Page Number 158 of 345 G4, Attachment 3 QSPQPTBM!SFRVFTU! Efdfncfs!33-!3132! UP;!Csjbo!Cfshtuspn!—!)TFI*! GSPN;!!Uif!Eftjho!Hspvq-!Jod/! QSPKFDU;!Nbqmfxppe!Gjsf!Tubujpo! QSPKFDU!OP/;!!141.31! QSPQ/!SFR/!OP/;!QS.$23! ``````````````````````````````````````````````````````````````````````````````````! Qmfbtf!tvcnju!bo!jufnj{fe!dptu!qspqptbm!gps!uif!gpmmpxjoh!tdpqf!pg!xpsl!eftdsjcfe!ifsfjo/! Uijt!tdpqf!pg!xpsl!tibmm!jodmvef;! Sfwjtjpo!up!bsfbt!pg!xpsl!tipxo!po!buubdife!esbxjoht;! E100- REV.3-PR-12 – FIRST LEVEL POWER PLAN Addition of a quantity of (2) Card Access Readers. (1) at Door 118A and (1) at Door 115A. See Sheet E100-Rev.3-PR-12 for revisions. Packet Page Number 159 of 345 G4, Attachment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acket Page Number 160 of 345 G4, Attachment 4 change order #12 REVISED MISSED HARDWARE AND GALVANIZING DATE: 12/22/2021 job: MAPLEWOOD FIRE STATION loc:MAPLEWOOD MN quote contractor KRAUS ANDERSON job supDALE SONNICHSEN from: terry memo: MATERIAL ADD: weight:176 LBS discription:SEE ABOVE material$319 labor:$6806.5 HRS joist deduct$0 HDWR.$105 eng/dtl$125.00 galv/pnt$500.00MINIMUM CHARGE AZZ SHIPPING$650.002 - TRIPS TO GALVANIZER ONE TRIP TO JOBSITE. sub total$2,379.00 10% O&P$238 sub total$2,616.90 p/tax:$183 total amount$2,800 chage orders must be approved before we can expadite above .xpedite order. GENERAL CONTRACTOR SIGNED BY: TITLE: THORNBERG STEEL/ 23602 UNIVERSITY AVE NW. BETHEL MN. 55005 23604 UNIVERSITY AVE NW BETHEL MN. 55005 PHONE: 763-434-5178 FAX: 763-434-5186 email: thornberg@qwestoffice.net Packet Page Number 161 of 345 G4, Attachment 4 Maplewood North Fire Station KMH Erectors Inc.Date :12/22/21 5295 Highway 12, Maple Plain, MN 55359 PM: Brad Johnson PCO #:52 Project Manager: Dale SonnichsenPR/SI #011 COST SUMMARY DescriptionCostNotes/Attachments Labor Total$ 750.00(Auto Fill from Sub-Total Below) Materials and Equipment Total$ - (Auto Fill from Sub-Total Below) Tax on Materials and Equipment Only$ - <<< Provide Sales/Use Tax Total Self Performed Subtotal$ 750.00 10% Overhead and Profit$ 75.00(10% is the max fee allowed on CO's) Self Performed Total$ 825.00 Subcontractors$ - Auto Fill from Sub-Total Below 5% Overhead and Profit on Subs$ - (5% is the max allowed on subcontractors) Subcontractor Total$ - TOTAL COST OF CHANGE$ 825.00 Signature: Contractor acknowledges no other Costs assciated with this PCO. PROVIDE DETAIL BREAKDOWN BELOW: Labor By TaskQtyUnitUnit CostTotal Cost LƩƚƓ ǞƚƩƉĻƩЏŷƩƭυ ЊЋЎ͵ЉЉυ АЎЉ͵ЉЉ υ Ώ υ Ώ υ Ώ Sub-Total υ АЎЉ͵ЉЉ Materials and Equipment By TaskQtyUnitUnit CostTotal Cost υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total υ Ώ Sub-Contractor ProposalsDescription of WorkTotal Cost υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total(Attach Sub-Contractor Proposals)υ Ώ Packet Page Number 162 of 345 G4, Attachment 4 Change Order Request Date:1-14-2022 Name of Project:Maplewood Fire Station Attention:Dale Sonnichsen, KA Scope of Work:Added Walkway Pads DearDale, As requested, please review the cost impacts for the addition of the walkway pads at the top and bottom of the ladder that is being added: 4Walkway Pads at $ 52.80/Ea$ 211.20 Primer$ 15.00 1 Hour Labor$ 89.31 Tax$ 17.25 Subtotal$332.76 Markup$ 33.24 Total:$366.00 Respectfully Submitted, Scott Lieffring Jackson & Associates LLC Main Office: 1817 Buerkle Road, White Bear Lake MN, 55110. | Wisconsin Office: Wilson, WI. www.JAARoofing.com| MN Lic: BC649368 |WI Lic: 1219741 | S/WBE Certified Thank You! Packet Page Number 163 of 345 G4, Attachment 4 501 South Eighth Street Minneapolis,MN55404 Request For Proposal Project:2110032-02PCO #:52 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:12/22/2021 To:Brad Johnson, KMH Erectors, Inc. Terry Thornberg, Thornberg Steel, Inc. Dave Veit, Jackson & Associates, LLC Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed.All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 11: Roof Access Ladder Attachments:SEH PR 11 Dated 12/21/21 We have reviewed the PCO completion date. Signed By:Date: Company Name: Packet Page Number 164 of 345 G4, Attachment 4 ™ Document G709 – 2018 Proposal Request Architect’s Project Number: PROJECT: (name and address)CONTRACT INFORMATION: Proposal Request Number: Contract For: General Construction Proposal Request Date: Date: OWNER: (name and address) CONTRACTOR: (name and address) ARCHITECT:(name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits.) Submit cost for labor and materials to provide THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE ™ AIA Document G709 Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The “American Institute of – 2018. Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document was 1 produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use ® only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4C) Packet Page Number 165 of 345 G4, Attachment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acket Page Number 166 of 345 G4, Attachment 5 Maplewood North Fire Station COMPANY NAME & LOGO Date :1/28/22 Contact Info and Address PCO #:PCO#60 Project Manager: Dale SonnichsenPR/SI # COST SUMMARY DescriptionCostNotes/Attachments Labor Total$ 2,375.00(Auto Fill from Sub-Total Below) Materials and Equipment Total$ 1,810.41(Auto Fill from Sub-Total Below) Tax on Materials and Equipment Only$ 135.78<<< Provide Sales/Use Tax Total Self Performed Subtotal$ 4,185.41 10% Overhead and Profit$ 418.54(10% is the max fee allowed on CO's) Self Performed Total$ 4,603.95 Subcontractors$ - Auto Fill from Sub-Total Below 5% Overhead and Profit on Subs$ - (5% is the max allowed on subcontractors) Subcontractor Total$ - TOTAL COST OF CHANGE$ 4,739.73 Signature: Contractor acknowledges no other Costs assciated with this PCO. PROVIDE DETAIL BREAKDOWN BELOW: Labor By TaskQtyUnitUnit CostTotal Cost Ѝδ {ƌĻĻǝĻƭ źƓ Ʃƚƚƒ ЋЉА ƒ ЊƭƷ ŅƌƚƚƩ Ʒƚ ƭĻĭƚƓķ ŅƌƚƚƩ ǞźƷŷ ĭƚƩĻ ķƩźƌƌƭ Вυ ЊЋЎ͵ЉЉυ ЊͲЊЋЎ͵ЉЉ Ћδ {ƌĻĻǝĻƭ ǒƦ ƷŷƩƚǒŭŷ ƩƚƚŅ ƚŅ Ʃƚƚƒ ЋЉА ǞźƷŷ ǞĻğƷŷĻƩ ŷĻğķƭΛwƚƚŅźƓŭ ĬǤ ƚƷŷĻƩƭΜ Џυ ЊЋЎ͵ЉЉυ АЎЉ͵ЉЉ Њδ {ƌĻĻǝĻ ǒƦ ƷŷƩƚǒŭŷ ƩƚƚŅ źƓ ğƦƦğƩğƷǒƭ ĬğǤ ǞźƷŷ ǞĻğƷŷĻƩ ŷĻğķΛƩƚƚŅźƓŭ ĬǤ ƚƷŷĻƩƭΜ Ћυ ЊЋЎ͵ЉЉυ ЋЎЉ͵ЉЉ ЊЋЉ ƚǒƷƌĻƷ ğƷ ğƦƦğƩğƷǒƭ ĬğǤ ƭƌĻĻǝĻ ƌƚĭğƷźƚƓ ŅƚƩ ğƓƷĻƓƓğ Ћυ ЊЋЎ͵ЉЉυ ЋЎЉ͵ЉЉ Sub-Total υ ЋͲЌАЎ͵ЉЉ Materials and Equipment By TaskQtyUnitUnit CostTotal Cost Ѝδ {ƌĻĻǝĻƭ źƓ Ʃƚƚƒ ЋЉА ƒ ЊƭƷ ŅƌƚƚƩ Ʒƚ ƭĻĭƚƓķ ŅƌƚƚƩ ǞźƷŷ ĭƚƩĻ ķƩźƌƌƭ ЌЍВЌ͵Вυ ЊͲЍБЊ͵АЉ Ћδ {ƌĻĻǝĻƭ ǒƦ ƷŷƩƚǒŭŷ ƩƚƚŅ ƚŅ Ʃƚƚƒ ЋЉА ǞźƷŷ ǞĻğƷŷĻƩ ŷĻğķƭΛwƚƚŅźƓŭ ĬǤ ƚƷŷĻƩƭΜ ЋБЏ͵ББυ ЊАЌ͵АЏ Њδ {ƌĻĻǝĻ ǒƦ ƷŷƩƚǒŭŷ ƩƚƚŅ źƓ ğƦƦğƩğƷǒƭ ĬğǤ ǞźƷŷ ǞĻğƷŷĻƩ ŷĻğķΛƩƚƚŅźƓŭ ĬǤ ƚƷŷĻƩƭΜ ЊАЎ͵Ћυ АЎ͵ЋЉ ЊЋЉ ƚǒƷƌĻƷ ğƷ ğƦƦğƩğƷǒƭ ĬğǤ ƭƌĻĻǝĻ ƌƚĭğƷźƚƓ ŅƚƩ ğƓƷĻƓƓğ ЊАВ͵АЎυ АВ͵АЎ υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total υ ЊͲБЊЉ͵ЍЊ Sub-Contractor ProposalsDescription of WorkTotal Cost υ Ώ υ Ώ υ Ώ υ Ώ Sub-Total(Attach Sub-Contractor Proposals)υ Ώ Packet Page Number 167 of 345 G4, Attachment 5 PossibleChange Order(PCO) Date:1-24-2022 Name of Project:Maplewood Fire Station Attention:Dale Sonnichsen, KA Scope of Work:PCO# 60 -AddedPenetrations DearDale, As requested, please review the cost impacts for the addition of three penetrations, 2 ea 2conduits and 1ea-1 conduitthat is being added: 2Pipe Boots @ $ 64.95/EA$ 129.90 1 Pipe Seal -3$49.25 Primer$ 15.00 6HoursLabor$ 535.86 Tax $ 14.80 Subtotal$744.81 Markup$ 74.48 Total:$819.00 Respectfully Submitted, Scott Lieffring Jackson & Associates LLC Main Office: 1817 Buerkle Road, White Bear Lake MN, 55110. | Wisconsin Office: Wilson, WI. www.JAARoofing.com| MN Lic: BC649368 |WI Lic: 1219741 | S/WBE Certified Thank You! Packet Page Number 168 of 345 G4, Attachment 5 501 South Eighth Street Minneapolis,MN55404 Request For Proposal Project:2110032-02PCO #:60 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:01/21/2022 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Michael Mondor, City Of Maplewood Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated Dave Veit, Jackson & Associates, LLC Jason Sherman, Electrical Production Services, Inc. Please provide a costbreakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed.All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Low Voltage Sleeves: From today's meeting it appears we need 3 -4" sleeves from first floor ceiling space up into room 207. We also need 2 -2" conduits from 207 up through the roof with weather heads. In the apparatus bay we need a 1" conduit up through the roof with a weather head for the gps and 2 -2" conduits from 214 to the mezzanine with a 3' x 3' junction box in the center. Attachments: We have reviewed thePCO completion date. Signed By:Date: Company Name: Packet Page Number 169 of 345 G4, Attachment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acket Page Number 170 of 345 G4, Attachment 6 Packet Page Number 171 of 345 G4, Attachment 6 501 South Eighth Street Minneapolis,MN55404 Request For Proposal Project:2110032-02PCO #:41.1 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:01/14/2022 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Brad Johnson, KMH Erectors, Inc. Dan Rygwalski, Mulcahy Nickolaus, LLC Spencer Lorentzen, Thornberg Steel, Inc. Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed.All responses are required within seven (7) days. This is not an authorization to proceed with the work described hereinunless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 05R: Bulkhead -Add a bent steel angle for support of the curved bulkhead in the day room #206. This is per the building official's request. Attachments:SEH PR 05R Dated 1/12/22 We have reviewed the PCO completion date. Signed By:Date: Company Name: Packet Page Number 172 of 345 G4, Attachment 6 ™ Document G709 – 2018 Proposal Request Architect’s Project Number: PROJECT: (name and address)CONTRACT INFORMATION: Proposal Request Number: Contract For: General Construction Proposal Request Date: Date: OWNER: (name and address) CONTRACTOR: (name and address) ARCHITECT: (name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits.) Submit cost for labor and materials THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE ™ AIA Document G709 Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The “American Institute of – 2018. Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document was 1 produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use ® only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4C) Packet Page Number 173 of 345 G4, Attachment 6 Packet Page Number 174 of 345 G4, Attachment 7 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 20, NO. 22, NO. 23, NO. 24, NO. 26 AND CHANGE ORDER NO. 27 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 20, No. 22, No. 23, No. 24, No. 26, and Change Order No. 27. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 20 which is an increase of $1,029.38. The revised contract amount for Work Scope 26-A Electrical Production Services, Inc., is $910,724.11. 2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 22 which is a decrease of $8,068.68. The revised contract amount for Work Scope 32-B-Ebert, Inc. is $206,194.26. 3. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 23 which is an increase of $3,271.50. The revised contract amount for Work Scope 08-A-Twin City Hardware Company is $126,450. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc. is $126,450. 4. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 24 which is an increase of $3,991. The revised contract amount for Work Scope 05-A-Thornberg Steel, Inc. is $542,174. The revised contract amount for Work Scope 05-B-KMH Erectors, Inc. is $172,301. Packet Page Number 175 of 345 G4, Attachment 7 The revised contract amount for Work Scope 07-H-Jackson & Associates, LLC.,is $367,192.18. 5. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 26 which is an increase of $5,558.73. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc. is $912,224.61. The revised contract amount for Work Scope 07-H-Jackson & Associates, LLC.,is $367,558.18. 6. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 27 which is an increase of $3,899.50. The revised contract amount for Work Scope 09-A-Mulcahy Nickolaus, LLC. is $328,399.50. th Adopted by the Maplewood City Council on this 14 day of February 2022. Packet Page Number 176 of 345 G5 CITY COUNCIL STAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire Chief PRESENTER: Michael Mondor, Fire Chief AGENDA ITEM: First Amendment to Joint Powers Agreement with Ramsey County for Embedded Social Worker Action Requested: MotionDiscussion Public Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Public Safety Department’s Mental Health Outreach Team is in need of additional support to address the needs of those experiencing mental health related illness. To address this need Ramsey County has added a second social worker to the Public Safety Department’s Mental Health Outreach Team. Recommended Action: Motion to approve the first amendment to the Joint Powers Agreement with Ramsey County for Embedded Social Worker. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $125,000 annually Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The addition of an additional embedded social worker from Ramsey County will improve the Mental Health Outreach Team’s ability to provide mental health related services and case management. Background In 2019, the Maplewood Department of Public Safety launched an innovative initiative, the Mental Health Outreach Team (MHOT), with a goal to help people suffering from mental illness. The MHOT is a joint police and fire initiative. Specialty trained police officers and community paramedics work together to conduct outreach to people suffering from mental illness who might not have services or support. Packet Page Number 177 of 345 G5 In response to the mental health related demands in the community, Ramsey County Crisis assigned a full-time crisis-trained licensed social worker to Maplewood Public Safety in April 2021. This social worker was embedded in the Mental Health Outreach Team (MHOT) unit. As part of the embedded social worker program, the social worker is engaged with emergency responders and the mental health outreach team. The embedded social worker is also available for co-response with emergency responders. During the first three quarters following the placement of the embedded social worker in 2021, 471 patient contacts were made with those experiencing mental health related illness. For comparison, the MHOT Unit was able to make 26 similar contacts in all of 2020. Based on the impact of the embedded social worker and the existence of additional demand for these services, staff worked with Ramsey County to add a second embedded social worker to the team. ARPA funds have made funding this position possible for a trial period over the next 3 years. During the trial period, staff from the city and Ramsey County will work to identify long term funding sources to ensure that the position is sustainable beyond the trial period. The addition of the second social worker requires an amendment to the existing joint powers agreement. Attachments 1.Amendment to Joint Powers Agreement between Ramsey County and the City of Maplewood Packet Page Number 178 of 345 FIRST AMENDMENT TO JOINT POWERS AGREEMENT BETWEEN RAMSEY COUNTY AND CITY OF MAPLEWOOD This First Amendment to Joint Powers Agreement (“First Amendment”) is made and entered by and between RAMSEY COUNTY, a political subdivision of the State of Minnesota, through its Ramsey County Crisis Unit, 402 University Avenue East, Saint Paul, Minnesota 55130 (hereinafter “County”), and the City of Maplewood, a municipal corporation under the laws of the State of Minnesota, through its Public Safety Department, 1830 County Road B East, Maplewood, Minnesota 55109 (hereinafter “City”). WHEREAS, County and City entered into a Joint Powers Agreement with an Effective Date of February 3, 2021 (the “Agreement”) to provide for placing a County mental health worker with City’s police department and the sharing of data related thereto by the Parties; and WHEREAS, County and City wish to modify the Agreement in accordance with this First Amendment. NOW, THEREFORE, County and City enter into this First Amendment to specify the modified terms and conditions of the Agreement. In this First Amendment, deleted terms will be struck out and added terms will be underlined and bolded, except where described otherwise. Section 1 of the Agreement is amended as follows: 1.CITY RESPONSIBILITIES 1.1.Share pertinent information that may support individual and community health and wellness (e.g. intervention outcomes, number of repeated 911 calls); 1.2.Allow RCC research analyst or data collecting equivalent access to necessary records to collect necessary data related to evaluating program effectiveness (e.g. numbers served, demographics, numbers referred to the County for Mental Health Targeted Case Management); and 1.3.make information needed for program evaluation; and 1.4.As provided in Section 7 of this Agreement, City will be responsible for reimbursing the County for the services of one (1) full-time mental health worker from RCC placed into MPSD for the duration of this Agreement. 1 MA745-3-776256.v12 Packet Page Number 179 of 345 Section 7 of the Agreement is amended as follows: 7.COST County and City each agree to bear their own costs incurred for the exchange of data under this Agreement, and that no payment is required by either County for City to the other Party. 7.1.That in consideration for County’s performance of this Agreement, City agrees to reimburse County for the services of one (1) full-time mental health worker from RCC placed into MPSD for the duration of this Agreement. A full-time worker is typically scheduled for forty (40) hours of work per week. 7.2.The annual amount responsible by City will not exceed the worker’s annual salary and benefits (including but not limited to employee health insurance). The annual costs of the worker’s salary and benefits may increase each year, but will not exceed $125,000.00 in any given year. 7.3.County will submit an invoice to City within fifteen (15) days of a quarter end for RCC mental health worker’s salary and benefits. Citywill make the payment to County within thirty-five (35) calendar days after the date of receipt of the invoice and verification of the charges. The Parties may amend the costs and payments provision of this Agreement, pursuant to Section 10, to include a payment schedule that memorializes, including but not limited to, employee salary rates and benefits, invoicing and payment procedures. Payments to the County can be mailed to: Accounts Receivable Ramsey County Health and Wellness Administrative Division Suite 9200 160 East Kellogg Boulevard St. Paul, MN 55101 7.4.For all other costs incurred for the operation of this Program (including exchange of data under this Agreement), County and City each agree to bear their own such expenses and that no payment is required by either County or City to the other Party. 7.5.The Parties may submit questions regarding the compensation process to the following: RAMSEY COUNTY: Crisis and Stabilization Manager 2 MA745-3-776256.v12 Packet Page Number 180 of 345 402 University Avenue St. Paul, MN 551103 CITY OF MAPLEWOOD: Finance Director 1830 County Road B East Maplewood, MN 55109 Section 11 of the Agreement is amended as follows: 11.TERM OF AGREEMENT This Agreement is in effect when fully executed by both parties, and shall remain in effect until terminated by either party for five (5) years from the Effective Date of First Amendment, subject to the right of either Party to terminate as set forth in Section 12. Except as modified in this First Amendment, the terms of the Agreement, and the BAA, and QSOA attached thereto shall remain in full force and effect. WHEREFORE, this First Amendment is duly executed (the “Effective Date”) on the last date written below. \[Rest of the page intentionally left blank, with signature page following\] 3 MA745-3-776256.v12 Packet Page Number 181 of 345 RAMSEY COUNTY CITY OF MAPLEWOOD Toni Carter, Chair Marylee Abrams, Mayor Ramsey County Board of Commissioners Date:_______________________________ Date:_______________________________ ____________________________________ ___________________________________ Janet M. Guthrie, Chief Clerk Melinda Coleman, City Manager Ramsey County Board of Commissioners Date: _______________________________ Date: ______________________________ Approved as to form and insurance: Approved as to form and insurance: ___________________________________ Assistant County Attorney City Attorney Date:_______________________________ Date:_______________________________ 4 MA745-3-776256.v12 Packet Page Number 182 of 345 G6 2019 Pollinator Central Packet Page Number 183 of 345 G6 LCCMR GrantMonarch Butterfly and Pollinators Conservation Fund, Improving Pollinator Habitat for Rusty Patched Bumble Bee and Other Pollinators (MN) grant Packet Page Number 184 of 345 G6, Attachment 1 Packet Page Number 185 of 345 G6, Attachment 2 TheMinnesota Legislature, under M.L. 2021, First Special Session, Chp. 06, Art. 05, Sec. 02, Subd. 08a, Pollinator Central: Habitat Improvement with Citizen Monitoring, appropriated $750,000 the second year is from the trust fund to the commissioner of natural resources for an agreement with Great River Greening to restore and enhance approximately 400 acres of pollinator habitat on traditional and nontraditional sites such as roadsides and turf grass from Hastings to St. Cloud to benefit pollinators and build knowledge by engaging approximately 100 citizens in monitoring the impact of habitat improvements. This appropriation is available until June 30, 2025, by which time the project must be completed and final products delivered. Expenditures are limited to the identified project corridor areas as defined in the work plan; and The National Fish and Wildlife Foundation Monarch Butterfly and Pollinators Conservation Fund, Improving Pollinator Habitat for Rusty Patched Bumble Bee and Other Pollinators (MN) grant, NFWF Grant ID 2007.20.069402; $84,999.58 to improve habitat for monarch butterflies, rusty patched bumble bees and other pollinators along the Mississippi River Corridor near the Twin Cities metropolitan area in Minnesota by collecting and planting native seeds, controlling invasive species, and conducting prescribed burns. Project will improve 700 acres, collect 8 pounds of milkweed seed and engage 200 people; Packet Page Number 186 of 345 G6, Attachment 2 Packet Page Number 187 of 345 G6, Attachment 2 Packet Page Number 188 of 345 G6, Attachment 2 Packet Page Number 189 of 345 G6, Attachment 2 Packet Page Number 190 of 345 G6, Attachment 2 Packet Page Number 191 of 345 G6, Attachment 2 Packet Page Number 192 of 345 G6, Attachment 2 o o o o o o o o o o o Packet Page Number 193 of 345 G6, Attachment 2 Packet Page Number 194 of 345 G7 Packet Page Number 195 of 345 G7 Packet Page Number 196 of 345 G8 Packet Page Number 197 of 345 G8, Attachment 1 Packet Page Number 198 of 345 G8, Attachment 1 Packet Page Number 199 of 345 G8, Attachment 1 Packet Page Number 200 of 345 G8, Attachment 1 Packet Page Number 201 of 345 G8, Attachment 1 Packet Page Number 202 of 345 G8, Attachment 1 Packet Page Number 203 of 345 G8, Attachment 1 Packet Page Number 204 of 345 G8, Attachment 1 Packet Page Number 205 of 345 G8, Attachment 1 Packet Page Number 206 of 345 G8, Attachment 1 Packet Page Number 207 of 345 G8, Attachment 1 Packet Page Number 208 of 345 G8, Attachment 1 Packet Page Number 209 of 345 G8, Attachment 1 Packet Page Number 210 of 345 G8, Attachment 1 Packet Page Number 211 of 345 G8, Attachment 1 Packet Page Number 212 of 345 H1 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love Jon Jarosch AGENDA ITEM:Cope Avenue Improvements, City Project 21-06 a.Public Hearing 7:00 pm b.Resolution Ordering Improvement after Public Hearing (4 votes) Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Public Hearing for this project has been scheduled for 7:00 p.m., Monday, February 14, 2022. Notices of the Public Hearing have been mailed and published. The Feasibility Study was accepted by the City Council on January 24, 2022, with a Resolution Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing. The City Council will consider ordering the improvements following the Public Hearing.A super majority vote is required to order the project. Recommended Action: a.Hold a Public Hearing b.Motion to approve the attached Resolution Ordering the Improvement for the Cope Avenue Improvements, City Project 21-06(Four affirmative votes are required to approve this resolution). Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$3,927,500.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination oftheEnvironmental Utility Fund, G.O. Improvements Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul Regional Water, W.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Packet Page Number 213 of 345 H1 Cope Avenue is an important part of the City’s infrastructure serving as a connection to local neighborhoods, multi-family properties, and numerous commercial businesses.Cope Avenuehas deteriorated beyond the point of regular annual maintenance and is in need of replacement. Background The Feasibility Study for the Cope Avenue Improvements, City Project 21-06, is complete and available in the office of the City Engineer. The study includes information on the existing site conditions, proposed improvements,anticipated schedule, costs, financingand recommendations. Cope Avenue, within the project limits, has a total length of approximately 1.09 milesand has an average Pavement Condition Index (PCI) rating of 41/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). The neighborhood area is generally bounded by Highway 36 to the north, English Street to the west, County Road B to the south, and White Bear Avenue to the east(as depicted on the attached project location map).This project is a part of thecurrent2022 – 2026Capital Improvement Plan (CIP). Should the project be approved,construction would begin in June of 2022. The aging and deteriorating condition of the road presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streetalso represents a decreased level of service for the residents of Maplewood, with the City receiving complaints from area residents about substandard street conditions.This project would include the full depth reclamation of Cope Avenue, the replacement of the concrete curb and gutter, and the installation of a new pavement section. The City of Maplewood Sanitary Sewer Department performed televising andmanhole inspection in 2021 of the City’s sewer system lying under Cope Avenue. Based on the results of the reports, staff are not recommending upgrades or repairs to the sanitary sewer main, structures or services as a part of this project. Saint Paul Regional Water Services (SPRWS) hasidentified approximately 5,200lineal feet of water main which needs to be removed and replaced as a part of the project. The water main work would be done under the proposed project contract and the cost associated with this work would be reimbursed to the City by SPRWS. There are a fewstorm sewer structures on the project which have a history of structural failures. As a part of this project, the outdated and failing structures are proposed to be removed and replaced with modern precast concrete structures.Additionally, there areseveralstorm sewer structures whichare proposed to be replaced to align with the proposed curb-line locations. Neighborhood Correspondence The feasibility report was ordered to be prepared at the August 9, 2021 City Council meeting. Subsequently a letter was mailed to the residents on August 27, 2021to provide information on the Council’s action and to notify themthat preliminary engineering activities would begin within the neighborhood during the fall of 2021. Staff mailed initial informational packets to impacted residents on November 12, 2021. The packet includes astreet construction frequently asked questions (FAQ) handout, informational assessment handout and Neighborhood Meeting Invite #1. Packet Page Number 214 of 345 H1 The first informational neighborhood meeting was held virtually on November 22, 2021. Staff mailed out the invitation to 76property owners.Approximately 10attended the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information,the potential for street layout reconfigurations, and an estimated project timeline.The majority of the conversation revolved around the proposed sidewalk on the north side of Cope Avenue, what happens to the existing trees, lighting concerns, property access during construction, roadway layout, speeding issues, pavement conditions, future parking concerns, the general construction process and assessment questions. The majority of residents in attendance were generally in favor of the project. Staff mailed the public hearing notice and neighborhood meeting #2 invitations on January 28, 2021. Neighborhood meeting #2 is scheduled to take place on February 8, 2022 and will be a virtual meeting. At this meeting staff will do a review of topics discussed at meeting #1 including how the public improvement process works, project schedule update, proposed improvements, an overview of the construction process, and assessment information. Additionally, staff will go over the street layout changes proposed as part of this project. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Proposed Roadway Layout Configuration As a part of the feasibility process, staff looked into options for reconfiguring the roadway to better fit traffic demands, improve pedestrian and bicyclist access and safety, reduce unnecessary impervious surfaces, and slow and improve traffic safety along the corridor.City staff consulted with traffic engineers at SRF Consulting Group to analyze the corridor and seek ways to achieve these goals.Staff also referenced our guiding documents of the Living Streets Policy, the Comprehensive Plan, and the Parks and Trails Master Plans to guide the process.This analysis showed there is an opportunity to reduce street widths, reducing impervious surfaces, lessening runoff, provide space for pedestrians and bicyclists, and making the corridor feel more constricted to aid in speed reductions.This revised street layout would also result in an estimated $100,000 reduced project cost and an overall reduction in costs throughout the life-cycle of the roadway, due to less pavement to maintain. Given the numerous commercial businesses, banks, medical and dental facilities, convenience stores, restaurants, and residential properties in the area; providing a multi-modal transportation corridor was a key requirement of the final roadway layout.Likewise, this corridor intersects with the current Bruce-Vento Trail, which is slated to become the Purple Line Bus Rapid Transit (BRT) around 2026.Providing a multi-modal system along Cope Avenue will better connect area residents with the BRT system, as well as provide a connection from the BRT system to area businesses. The changes from the current layout are described belowand can be further visualized in the included attachment. Cope Avenue from English Street to Birmingham Street This section of Cope Avenue is currently 37 feet wide, accommodating one lane of traffic in each direction along with a parking area on the north side. No changes to the layout in this area are Packet Page Number 215 of 345 H1 recommended due to the commercial uses on the north side of Cope Avenue, such as MG McGrath, requiring space for semi-trucks to turn in and out of their facilities onto Cope Avenue. Cope Avenue from Birmingham Streetto HazelwoodStreet This section of Cope Avenue is currently 37 feet wide, accommodating one lane of traffic in each direction along with a parking lane on the north side.This section of Cope Avenue is proposed to be reduced to 32-feet in width.This road width would still accommodate a lane of traffic in each direction along with a parking lane on the north side (a priority for area residents).The lane widths would be striped at 11-feet wide, making the lanes feel more constricted, which aids in reducing vehicle speeds.The 5-foot reduction in overall street width would come entirely off of the north side, reducing the impacts of the proposed 5-foot sidewalk along the north side of Cope Avenue. Cope Avenue from Hazelwood Street to the east-end of Knucklehead Lake This section of Cope Avenue is currently 52 feet wide, accommodating two lanes of traffic in each direction.This section of Cope Avenue is proposed to be reduced to 32-feet in width.The proposed configuration would include a single 11-foot lane of traffic in each direction along with a 5- foot wide shared-use shoulder on both sides of the roadway to accommodate bicyclists, scooters, and other uses.This street-width reduction would also allow for space to accommodate the proposed 5-foot wide sidewalk along the north side of Cope Avenue. Cope Avenue from Knucklehead Lake to White Bear Avenue This section of Cope Avenue is currently 52 feet wide, accommodating two lanes of traffic in each direction.This section of Cope Avenue is proposed to be reduced to 44-feet in width.The proposed configuration would include a single 11-foot lane of traffic in each direction, a center 12- foot wide 2continuousleft turn lane, and a 5-foot wide shared-use shoulder on both sides of the roadway to accommodate bicyclists, scooters, and other uses.Converting from 4-lanes wide to 3 lanes has a number of benefits including reductions in crashes, a smoother flow of traffic, fewer lanes for pedestrians to cross, simplifies left turns from the numerous driveway entrances onto Cope Avenue, space for shared-use shoulders, space for the sidewalk along the north sideof Cope Avenue, and greatly reduces impervious surfaces. Assessments An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized at thistime to generate the preliminary assessment roll. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a pavement rehabilitation type projectis $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit CommercialUnit, Pavement Rehabilitation Rate = $69.00/front-foot There are a total of 76 assessable residential, commercial and multi-family parcels within the project area. The assessment hearing is currently proposed to be held in September of 2022. An Packet Page Number 216 of 345 H1 additional neighborhood meeting will beheldin the fallfor residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. Estimated Project Cost The total estimated project cost is $3,927,500and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$2,129,00054% Drainage Improvements$429,10011% Sanitary Sewer Improvements$209,9005% Water System Improvements$1,159,50030% Total Estimated Project Cost:$3,927,500100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. The feasibility estimate is approximately $177,000 above the CIP estimated project cost. This increase reflects additional water system improvements identified during the preparation of the feasibility report. Funding for these increased costs would be covered by SPRWS. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul Regional Water, and the W.A.C. Fund. An update to the fundingplan will be providedafter the special benefits appraisal is received. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Environmental Utility Fund $429,100 11% G.O. Bonds Improvement $1,688,000 43% Sanitary Sewer Fund$209,900 5% Special Benefit Assessment $441,00011% St. Paul Regional Water $1,004,500 26% W.A.C. Fund $155,000 4% Total Estimated Project Funding:$3,927,500100% The estimated project costs and preliminary project funding plan havebeen reviewed by the Finance Director. Packet Page Number 217 of 345 H1 Project Schedule The following is a tentative schedule for City Project 21-06should it be determined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022 Plans & Specifications Public Hearing & Order Improvement2/14/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022 Authorize Preparation of Assessment Roll Bid Opening4/6/2022 Award Contract4/26/2022 Begin ConstructionJune 2022 Accept Assessment Roll & Order Assessment Hearings8/8/2022 Assessment Hearing9/12/2022 Adopt Assessment Roll9/12/2022 Complete Construction October 2022 Assessments Certified to Ramsey CountyNovember 2022 Attachments 1. Resolution Ordering Improvements 2. Project Location Map 3. Proposed Cope Avenue Layout Reconfiguration 4.Public Hearing Presentation Packet Page Number 218 of 345 H1, Attachment 1 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 24, 2022, a date for a council hearing was set on the proposed street improvements for the Cope Avenue Improvements, City Project 21-06; and WHEREAS, a notice was mailed ten days in advance to residents and a notice of the th hearing was published, and the hearing was duly held on February 14, 2022; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Cope Avenue Improvements, City Project 21-06. 2. Such improvements ordered as proposed in the Council resolution adopted on th the 14day of February, 2022. 3. The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as th previously directed by the City Council at the January 24, 2022 council meeting. 4. The Finance Director was authorized to make the financial transfers necessary th for the preparation of plans and specifications at the January 24, 2022 council meeting. A budget of $3,927,500 was established at that time. The proposed financing plan shall be implemented and is as follows: Estimated Project Cost Recovery Funding Source Total Amount% of Total Environmental Utility Fund $429,100 11% G.O. Bonds Improvement $1,688,000 43% Sanitary Sewer Fund $209,900 5% Special Benefit Assessment $441,000 11% St. Paul Regional Water $1,004,500 26% W.A.C. Fund $155,000 4% Total Estimated Project Funding:$3,927,500 100% th Approved this 14 day of February, 2022. Packet Page Number 219 of 345 H1, Attachment 2 Packet Page Number 220 of 345 H1, Attachment 3 Packet Page Number 221 of 345 H1, Attachment 3 Packet Page Number 222 of 345 H1, Attachment 3 Packet Page Number 223 of 345 H1, Attachment 3 Packet Page Number 224 of 345 H1, Attachment 3 Packet Page Number 225 of 345 H1, Attachment 4 Packet Page Number 226 of 345 H1, Attachment 4 Packet Page Number 227 of 345 H1, Attachment 4 Packet Page Number 228 of 345 H1, Attachment 4 Packet Page Number 229 of 345 H1, Attachment 4 Packet Page Number 230 of 345 H1, Attachment 4 Packet Page Number 231 of 345 H1, Attachment 4 Packet Page Number 232 of 345 H1, Attachment 4 Packet Page Number 233 of 345 H1, Attachment 4 Packet Page Number 234 of 345 H1, Attachment 4 Packet Page Number 235 of 345 H1, Attachment 4 Packet Page Number 236 of 345 H1, Attachment 4 Packet Page Number 237 of 345 H2 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love Jon Jarosch AGENDA ITEM:Gervais Area Pavement Rehabilitation, City Project 21-07 a.Public Hearing 7:00 pm b.Resolution Ordering Improvement after Public Hearing (4 votes) Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Public Hearing for this project has been scheduled for 7:00 p.m., Monday, February 14, 2022. Notices of the Public Hearing have been mailed and published. The Feasibility Study was accepted by the City Council on January 24, 2022, with a Resolution Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing. The City Council will consider ordering the improvements following the Public Hearing.A super majority vote is required to order the project. Recommended Action: a.Hold a Public Hearing b.Motion to approve the attached Resolution Ordering the Improvementsfor the Gervais Area Pavement Rehabilitation (Four affirmative votes are required to approve this resolution). Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$4,113,300.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of the Street Revitalization Fund (SRF), Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, the City of North St. Paul, G.O. Improvement Bonds, and the W.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Packet Page Number 238 of 345 H2 The Gervais Area Neighborhoodis an important part of the City’s infrastructure serving as a connection to local neighborhoods, multi-family properties, and numerous commercial businesses. Thestreetsin this area havedeteriorated beyond the point of regular annual maintenance and are in need of replacement. Background The Feasibility Study for the Gervais Area Pavement Rehabilitation, City Project 21-07, is complete and available in the office of the City Engineer.The study includes information on the existing site conditions, proposed improvements, anticipated schedule, costs, financing and recommendations. The Gervais neighborhood streets total approximately 2.48 miles in length and have an average Pavement Condition Index (PCI) rating of 33/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). The neighborhood area is generally bounded by County Road C to the north, Barclay Street to the west, Highway 36 to the south,and Ariel Street to the east (as depicted on the attached project location map).This project is part of the current 2022 – 2026 Capital Improvement Plan (CIP). Should the project be approved, construction would begin in June of 2022. The aging and deteriorating condition of roads shown on the location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The City of Maplewood Sanitary Sewer Department performed televising and manhole inspection in 2021of the City’s sewer system lying under the project areastreets. Based on the results of the reports, staff are not recommending upgrades or repairs to the sanitary sewer main or structures as a part of this project. However, there are some outdated sanitary sewer castings which are recommended to be replaced as a part of the project. Replacement of these castings with the new standard will reduce storm water inflow & infiltration into the sanitary sewer system. Reducing storm water inflow and infiltration into the sanitary sewer system reduces the amount of water conveyed to the Metropolitan Council Wastewater treatment plant, a top priority of the City and Metropolitan Council. Saint Paul Regional Water Services (SPRWS) and North St. Paul (NSTP) have identified approximately 3,250 lineal feet of water main which needs to be removed and replaced as a part of the project. The water main work would be done under the proposed projectcontract and the cost associated with this work would be reimbursed to the City by SPRWS andNSTP The goal of this project is to rehabilitate the pavement surface and therefore does not include any major utility upgrades or repairs outside of the water main replacements. Outdated and broken storm sewer castings are proposed to be replaced along with the adjustment of all manholes to the final pavement surface elevation. There a few storm sewer structures on the project which have a history of structural failures. The outdated and failing structures are proposed to be removed and replaced with modern precast concrete structures. Best Management Practices (BMP’s) such as sump manholes will be installed where possible to improve water quality flowing to adjacent wetlands and lakes.These BMP’s will be designed to meet Watershed requirements, as well as City of Maplewood standards. Packet Page Number 239 of 345 H2 Ariel Street is a border street with the City of NSTP with both cities being responsible for maintenance of half of the road. Staff has coordinated with NSTP staff on the timing of the improvements and the type improvements needed. Should the project proceed, an agreement between the Cities would be drafted and submitted to the City Council for approval before awarding a construction contract. In previous projects with NSTP, the Cities have agreed to split street replacement costs with 50% being covered by each City. This method of funding the cost of improvement for Ariel Street is anticipated to be utilized for this project. It should also be noted, the City of NSTPis proposing to install a sidewalk along Ariel Street from th County Road C to 11Avenue as a part of the improvement project. The sidewalk would be 100% funded by NSTP. Staff will continue to work with NSTP staff and area residents on the design and implementation of the sidewalk. Neighborhood Correspondence The feasibility reportwas ordered to be prepared at the August 9, 2021 City Council meeting. Subsequently a letter was mailed to the residents on August 27, 2021 to provide information on the Council’s action and to notify them preliminary engineering activities would begin within the neighborhood during the fall of 2021. Staff mailed initial informational packets to impacted residents on November 12, 2021. The packet informs and requests input from the resident about a number of topics including street construction frequently asked questions (FAQ) handout, informational assessment handout and Neighborhood Meeting Invite #1. The first informational neighborhood meeting was held virtually on November 23, 2021. Staff mailed out the invitation to 121 properties. Approximately 8 property owners attended the meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of the conversation revolved around property access during construction, current pavement conditions, general construction processes,and assessments. The majority of residents in attendance were in favor of the project in general. Staff mailed the public hearing notice and neighborhood meeting #2 invitations on January 28, 2021. Neighborhoodmeeting #2 is scheduled to take place on February 10, 2022 and will be a virtual meeting. At this meeting staff will do a review of topics discussed at meeting #1 including how the public improvement process works, project schedule update, proposed improvements, an overview of the construction process, and assessment information. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Assessments An independent appraisal firm has beenhired to provide an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to determinethe special benefit assessmentamounts for the project area. The rates established in the City’s Special Assessment Policy were utilizedat this time to generate a preliminary assessment roll. Packet Page Number 240 of 345 H2 Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a pavement rehabilitation type project is $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit CommercialUnit, Pavement Rehabilitation Rate = $69.00/front-foot There are a total of 123assessable residential, commercial and multi-family parcels within the project area. The assessment hearing is currently proposed to be held in September of 2022. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. Estimated Project Cost The total estimated project cost is $4,113,300and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$2,732,10067% Drainage Improvements$171,2004% Sanitary Sewer Improvements$89,3002% Water System Improvements$1,120,70027% Total Estimated Project Cost:$4,113,300100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. The feasibility estimate is approximately $33,000 above the CIP estimated project cost. This increase reflects the additional water system improvements identified during the preparation of the feasibility report. Funding for these increased costs would be covered by SPRWS and NSTP. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, SRF Special Assessment, Saint Paul Regional Water, North St. Paul, Street Revitalization Fund and the Water Area Fund. An update to the financing plan will be provided after the special benefits appraisal is received. Packet Page Number 241 of 345 H2 Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Special Benefit Assessments$1,097,00026% G.O. Improvement Bonds$194,928 5% Environmental Utility Fund$171,200 4% Sanitary Sewer Fund$89,300 2% Street Revitalization Fund$1,202,272 29% W.A.C. Fund$156,900 4% Saint Paul Regional Water Services$648,40016% City ofNorth Saint Paul$553,300 14% Total Estimated Project Funding:$4,113,300100% Theestimated project costs and preliminaryproject funding plan has been reviewed by the Finance Director. Project Schedule The following is a tentative schedule for City Project 21-07should it be determined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/24/2022 Plans & Specifications Public Hearing & Order Improvement2/14/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022 Authorize Preparation of Assessment Roll Bid Opening4/6/2022 Award Contract4/26/2022 Begin ConstructionJune 2022 Accept Assessment Roll & Order Assessment Hearings8/8/2022 Assessment Hearing9/12/2022 Adopt Assessment Roll9/12/2022 Complete Construction October 2022 Assessments Certified to Ramsey CountyNovember 2022 Attachments 1. Resolution Ordering Improvements 2. Project Location Map 3. 21-07Public Hearing Presentation Packet Page Number 242 of 345 H2, Attachment 1 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 24, 2022, a date for a council hearing was set on the proposed street improvements for the Gervais Area Pavement Rehabilitation, City Project 21-07;and WHEREAS,a notice wasmailed ten days in advance to residentsand a notice of the th hearing was published, and the hearing was duly held on February 14, 2022; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Gervais Area Pavement Rehabilitation, City Project 21-07. 2.Such improvements ordered as proposed in the Council resolution adopted on th the 14day of February, 2022. 3.The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as th previously directed by the City Council at the January 24, 2022council meeting. 4.The Finance Director was authorized to make the financial transfers necessary th for the preparation of plans and specifications at the January 24, 2022council meeting. A budget of $4,113,300was established at that time. The proposed financing plan shall be implemented and is as follows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Special Benefit Assessments$1,097,00026% G.O. Improvement Bonds$194,928 5% Environmental Utility Fund$171,200 4% Sanitary Sewer Fund$89,300 2% Street Revitalization Fund$1,202,272 29% W.A.C. Fund$156,900 4% Saint Paul Regional Water Services$648,40016% City of North Saint Paul$553,300 14% Total Estimated Project Funding:$4,113,300100% th Approved this 14day of February, 2022. Packet Page Number 243 of 345 H2, Attachment 2 Packet Page Number 244 of 345 H2, Attachment 3 Packet Page Number 245 of 345 H2, Attachment 3 Packet Page Number 246 of 345 H2, Attachment 3 Packet Page Number 247 of 345 H2, Attachment 3 Packet Page Number 248 of 345 H2, Attachment 3 Packet Page Number 249 of 345 H2, Attachment 3 Packet Page Number 250 of 345 H2, Attachment 3 Packet Page Number 251 of 345 H2, Attachment 3 Packet Page Number 252 of 345 H2, Attachment 3 Packet Page Number 253 of 345 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 254 of 345 J1 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:Jon Jarosch AGENDA ITEM: Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for McMenemy Street Improvement Project, City Project 21-02 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of Maplewood Engineering Department prepares a feasibility report prior to project design for municipal public street improvement projectsin accordance with State Statute 429. The feasibility report is an essential element in the public improvement project process as it provides detailedinformation on the existing site conditions, the proposed improvements, resident input, special assessments, project costs, project financing, a tentative schedule, and recommendations on the feasibility of the improvements. Accepting the feasibility reportand ordering the public hearing is one of the first steps in the public improvement process. Recommended Action: Motion to approve aResolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at7:00 p.m. on February 28, 2022for the McMenemyImprovements, City Project 21-02. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$5,448,000 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund,St. Paul Regional Water Services,G.O. Improvement Bonds, the W.A.C. Fund, and a Local Road Improvement Program (LRIP) grant. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Packet Page Number 255 of 345 J1 McMenemy Streetisan important part of the City’s infrastructureserving as a connection to local neighborhoods, multi-family properties, and numerous commercial businesses. This streethas deteriorated beyond the point of regularannualmaintenance and isin need of replacement. Background The Feasibility Study for the McMenemy StreetImprovements, City Project 21-02, is complete and available in the office of the City Engineer. A copy of the Feasibility Report has been included as an attachment to this report. The study includes information on the existing site conditions, proposed improvements,anticipated schedule, costs, financingand recommendations. McMenemy Street, within the project limits, has a total length of approximately 1 mileand hasan average Pavement Condition Index (PCI) rating of 43/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). The projectarea is generally bounded by County Road Bto the north, I35Eto the west, Larpenteur Avenueto the south, and Arkwright Street to the east (as depicted on the attached Project Location Map). This project is a part of the current2022 – 2026Capital Improvement Plan (CIP). Should the project be approved,construction would begin inJune of 2022. The aging and deteriorating condition of the road presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streetalso represents a decreased level of service for the residents of Maplewood, with the City receiving complaints from area residents about substandard street conditions.This project would consist ofthe full reconstructionof McMenemy Street includingthe installationof the concrete curb and gutter, the installation of a new pavement section, corrections to the subgrade soils, and the installation of an 8-foot wide multi-use bituminous trail along the east side of McMenemy Street. The City of Maplewood Sanitary Sewer Department performed televising and manhole inspections of the City’s sewer system lying underMcMenemy Street. Based on the results of the reports, staff are not recommending major upgrades or repairs to the sanitary sewer main, structures or services as a part of this project.Minor adjustments to the manhole castings will be made during the project to bring them to the final street elevation and seal them from stormwater intrusion. SaintPaul Regional Water Services (SPRWS) hasidentified approximately 3,500lineal feet of water main which needs to be removed and replaced as a part of the project. The water main work would be done under the proposed project contract and the costsassociated with this work would be reimbursed to the City by SPRWS. Significant upgrades to the storm sewer system are proposed to improve roadway drainage. Likewise, water quality improvements are necessary to meet City and Watershed District requirements. Neighborhood Correspondence The feasibility report was ordered to be prepared at the August 9, 2021 City Council meeting. Subsequently a letter was mailed to the residents on August 23, 2021 to provide information on the Council’s action and to notify them preliminary engineering activities would begin within the neighborhood during the fall of 2021. The first informational neighborhood meeting was held virtually on December 17, 2021. Staff mailed out the invitation to 166 property owners. Approximately 12 property owners attended the Packet Page Number 256 of 345 J1 meeting. The meeting included a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information,the potential for sidewalks and/or trails, and an estimated project timeline. The majority of the conversation revolved around the proposed sidewalks or trails, concerns over tree removals, property access during construction, speeding issues, pavement conditions, the construction process, and assessment questions. The majority of residents in attendance were generally in favor of the project. Staff mailed informational packets to impacted property ownersin January 2022. The packet included astreet construction frequently asked questions (FAQ) handout, informational assessment handout and Neighborhood Meeting #2 invitation. The second neighborhood meeting is scheduled for February 24, 2022. This meeting is being held to provide an update on progress since the first neighborhood meeting and to answer any questions leading up to the public hearing. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Proposed Pedestrian and Bicyclist Facilities As a part of the feasibility process, staff looked into options for improving bicyclist and pedestrian safety along the McMenemy Street corridor. Staffreferenced our guiding documents of the Living Streets Policy, the Comprehensive Plan, and the Parks and Trails MasterPlan, along with a review of the surrounding area and existing site conditions,to guide the process. Staff is recommending an 8-foot wide multi-use asphalt trail along the east side of McMenemy Street, from County Road B to Larpenteur Avenue, as part of this project. This multi-use trail will connect the McMenemy Street area to the trail system to the north along County Road Bcorridor, as well as trail system to the south along Wheelock Parkway corridor in Saint Paul. Assessments An independent appraisal firm has beenhired to provide an opinion of special benefit received by properties within the project area. This information will ultimately be utilized to determinethe special benefit assessmentamounts for the project area. The rates established in the City’s Special Assessment Policy were utilizedat this time to generate a preliminary assessment roll. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a full reconstructiontype project is $6,600. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential Single Unit, Pavement Rehabilitation Rate = $6,600/unit CommercialUnit, Pavement Rehabilitation Rate = $132/front-foot The assessment hearing is currently proposed to be held September of 2022. Packet Page Number 257 of 345 J1 Estimated Project Cost The total estimated project cost is $5,448,000and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$3,036,90056% Drainage Improvements$1,059,10019% Sanitary Sewer Improvements$54,2001% Water System Improvements$1,297,80024% Total Estimated Project Cost:$5,448,000100% The estimated costs include 10% contingencies and 25% overhead, which includesengineering, geotechnical, legal, and fiscal expenses.Thefeasibility estimate is approximately $1,038,000 above the CIP estimated project cost. This increase reflectsadditional water system improvements, drainage improvements, and roadway costsidentified during the preparation of the feasibility report.Funding for theseincreased costs would becovered by SPRWS(1,104,800) and the LRIP grant of $1,250,000. Bonding levels are estimated to be significantly below the CIP estimates for this project.The attached feasibility report provides a more detailed construction and project cost estimate. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul Regional Water, the W.A.C. Fund, and a LRIPgrant.An update to the financing plan will be providedafter the special benefits appraisal is received. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Environmental Utility Fund $1,059,10019% G.O.Bonds Improvement $1,156,60021% Sanitary Sewer Fund$54,2001% Special Benefit Assessment $630,30012% St. Paul Regional Water $1,104,80020% W.A.C. Fund $193,000 4% Local Road Improvement Grant$1,250,00023% Total Estimated Project Funding:$5,448,000100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Packet Page Number 258 of 345 J1 Project Schedule The following isa tentative schedule for City Project 21-02 should it be determined to proceed with the project: Project MilestoneDate Order Preparation of Feasibility Study8/9/2021 Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/14/2022 Plans & Specifications Public Hearing & Order Improvement2/28/2022 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/14/2022 Authorize Preparation of Assessment Roll Bid Opening4/14/2022 Award Contract4/25/2022 Begin ConstructionMay/June 2022 Accept Assessment Roll &Order Assessment HearingsAugust 2022 Assessment HearingSeptember 2022 Adopt Assessment RollSeptember 2022 Complete Construction October 2022 Assessments Certified to Ramsey CountyNovember 2022 Attachments 1.Resolution Accepting Feasibility Study 2.Project Location Map 3.Feasibility Report 4.Presentation Packet Page Number 259 of 345 J1, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adoptedAugust 9, 2021, a report hasbeen prepared by Bolton and Menk, Incorporatedwith reference to the improvement of the McMenemy th Street Improvements, City Project 21-02, and this report was received by the council on February 14 , 2022. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the McMenemy Street Improvements, City Project 21-02 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $5,448,000. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $5,448,000 shall be established. The proposed financing plan is asfollows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Environmental Utility Fund $1,059,10019% G.O.Bonds Improvement $1,156,60021% Sanitary Sewer Fund$54,2001% Special Benefit Assessment $630,30012% St. Paul Regional Water $1,104,80020% W.A.C. Fund$193,000 4% Local Road Improvement Grant$1,250,00023% Total Estimated Project Funding:$5,448,000100% th 4.A public hearing shall be held on such proposed improvement on the 28day of February,2022at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required bylaw. th Approved this 14day of February, 2022. Packet Page Number 260 of 345 J1, Attachment 2 Packet Page Number 261 of 345 J1, Attachment 3 Packet Page Number 262 of 345 J1, Attachment 3 Packet Page Number 263 of 345 J1, Attachment 3 Packet Page Number 264 of 345 J1, Attachment 3 Packet Page Number 265 of 345 J1, Attachment 3 Packet Page Number 266 of 345 J1, Attachment 3 Packet Page Number 267 of 345 J1, Attachment 3 Packet Page Number 268 of 345 J1, Attachment 3 Packet Page Number 269 of 345 J1, Attachment 3 Packet Page Number 270 of 345 J1, Attachment 3 Packet Page Number 271 of 345 J1, Attachment 3 Packet Page Number 272 of 345 J1, Attachment 3 Packet Page Number 273 of 345 J1, Attachment 3 Packet Page Number 274 of 345 J1, Attachment 3 Packet Page Number 275 of 345 J1, Attachment 3 Packet Page Number 276 of 345 J1, Attachment 3 Packet Page Number 277 of 345 J1, Attachment 3 Packet Page Number 278 of 345 J1, Attachment 3 Packet Page Number 279 of 345 J1, Attachment 3 Packet Page Number 280 of 345 J1, Attachment 3 Packet Page Number 281 of 345 J1, Attachment 3 Packet Page Number 282 of 345 J1, Attachment 3 Packet Page Number 283 of 345 J1, Attachment 3 Packet Page Number 284 of 345 J1, Attachment 3 Packet Page Number 285 of 345 J1, Attachment 3 Packet Page Number 286 of 345 J1, Attachment 3 Packet Page Number 287 of 345 J1, Attachment 3 Packet Page Number 288 of 345 J1, Attachment 3 Packet Page Number 289 of 345 J1, Attachment 3 FYIJCJU!2/2 Packet Page Number 290 of 345 J1, Attachment 3 FYIJCJU!2/3 Packet Page Number 291 of 345 J1, Attachment 3 FYIJCJU!2/4 Packet Page Number 292 of 345 J1, Attachment 3 Packet Page Number 293 of 345 J1, Attachment 3 Packet Page Number 294 of 345 J1, Attachment 3 Packet Page Number 295 of 345 J1, Attachment 3 REPORT OF GEOTECHNICAL EXPLORATION McMenemy Street ood, Minnesota Maplew AET Project No. P-0005538 AET Project No. P-0005538 AET Project No. P-0005538 Date: November 1, 2021 Date: November 1, 2021 Date: November 1, 2021 Prepared for: Prepared for: Prepared for: Bolton & Menk, Inc. Bolton & Menk, Inc. Bolton & Menk, Inc. Geotechnical Materials American Engineering Testing Forensic Environmental 5548 Barthel Industrial Drive NE, Suite 550 Building Technology Albertville, MN 55301 Petrography/Chemistry TeamAET.com ¤ 800.792.6364 Packet Page Number 296 of 345 J1, Attachment 3 November 1, 2021 Bolton & Menk, Inc. 3507 High Point Drive North Bldg. 1 Suite E130 Oakdale, Minnesota 55128 Attn: Cristina Mlejnek, PE RE: Geotechnical Exploration McMenemy Street Maplewood, Minnesota AET Report No. P-0005538 Dear Ms. Mlejnek: American Engineering Testing, Inc. (AET) is pleased to presentng, Inc. (AET) is pleased to presentng, Inc. (AET) is pleased to present the results of the results of the results of our subsurface exploration program and geotechnical engineering review for tal engineering review for tal engineering review for the reconstruction of McMenemy he reconstruction of McMenemy he reconstruction of McMenemy Street in Maplewood, Minnesota. These servicesStreet in Maplewood, Minnesota. These servicesStreet in Maplewood, Minnesota. These services were performed according to our proposal to were performed according to our proposal to were performed according to our proposal to you dated August 19, 2021. We are submitting one electronic (.pdfWe are submitting one electronic (.pdfWe are submitting one electronic (.pdf) copy of the report to you. ) copy of the report to you. ) copy of the report to you. Please contact me if you have any questions aboutPlease contact me if you have any questions aboutPlease contact me if you have any questions about the report. I can also be contacted for arranging construction observation and testing services. arranging construction observation and testing services. arranging construction observation and testing services. Sincerely, American Engineering Testing, Inc. American Engineering Testing, Inc. American Engineering Testing, Inc. Robert J. Olson, PE (MN) Branch Manager rolson@amengtest.com Office: (651) 659-1316 Mobile: (763) 742-8651 5548 Barthel Industrial Drive NE, Suite 500 | Albertville, MN 55301 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | teamAET.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. Packet Page Number 297 of 345 J1, Attachment 3 SIGNATURE PAGE Prepared for: Prepared by: Prepared for: Prepared by: Prepared for: Prepared by: Bolton & Menk, Inc. AmerBolton & Menk, Inc. AmerBolton & Menk, Inc. American Engineering Testing, Inc. ican Engineering Testing, Inc. ican Engineering Testing, Inc. 3507 High Point Drive North 5548 Barthel Industrial Drive NE, Suite 500 3507 High Point Drive North 5548 Barthel Industrial Drive NE, Suite 500 3507 High Point Drive North 5548 Barthel Industrial Drive NE, Suite 500 Bldg. 1 Suite E130 Albertville, Minnesota 55301 Bldg. 1 Suite E130 Albertville, Minnesota 55301 Bldg. 1 Suite E130 Albertville, Minnesota 55301 Oakdale, Minnesota 55128 (651) 659-9001/www.TeamAET.com (651) 659-9001/www.TeamAET.com (651) 659-9001/www.TeamAET.com Attn: Cristina Mlejnek, PE Authored by: Reviewed by: Authored by: Reviewed by: Authored by: Reviewed by: Robert J. Olson, PE (MN) Derek S. Van Heuveln, PE (MN) Robert J. Olson, PE (MN) Derek S. Van Heuveln, PE (MN) Robert J. Olson, PE (MN) Derek S. Van Heuveln, PE (MN) Branch Manager Senior Engineer Branch Manager Senior Engineer Branch Manager Senior Engineer I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under Minnesota Statute Section 326.02 to 326.15 Name: Robert J. Olson Date: November 1, 2021 License #: 45023 5548 Barthel Industrial Drive NE, Suite 500 | Albertville, MN 55301 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | teamAET.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. Packet Page Number 298 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 TABLE OF CONTENTS Page TRANSMITTAL LETTER .......................................................................................................... i TABLE OF CONTENTS ........................................................................................................... ii 1.0 INTRODUCTION ............................................................................................................... 1 2.0 SCOPE OF SERVICES ..................................................................................................... 1 3.0 PROJECT INFORMATION ................................................................................................ 1 4.0 SUBSURFACE EXPLORATION AND TESTING ............................................................... 2STING ............................................................... 2 4.1 Field Exploration Program .................................................................................................4.1 Field Exploration Program .......................................... .......................................................4.1 Field Exploration Program ......................................................................................................... 2 4.2 Laboratory Testing ........................................................................................................4.2 Laboratory Testing ................................................. .......................................................4.2 Laboratory Testing ..................................................................................................................... 2 5.0 SITE CONDITIONS ...........................................................................................................S ...................................................................... .....................................S ........................................................................................................... 3 5.1 Surface Observations ......................................................................................................5.1 Surface Observations ............................................... .......................................................5.1 Surface Observations ................................................................................................................ 3 5.2 Subsurface Soils/Geology ..................................................................................................5.2 Subsurface Soils/Geology ........................................... .......................................................5.2 Subsurface Soils/Geology .......................................................................................................... 3 5.3 Groundwater ...............................................................................................................5.3 Groundwater ........................................................ .......................................................5.3 Groundwater .............................................................................................................................. 4 6.0 RECOMMENDATIONS ..................................................................................................... 4TIONS ...................................................................... ............................... 4TIONS ..................................................................................................... 4 6.1 Definitions ...............................................................................................................6.1 Definitions ........................................................ .......................................................6.1 Definitions ................................................................................................................................ .. 4 6.2 Existing Subgrade .........................................................................................................6.2 Existing Subgrade .................................................. .......................................................6.2 Existing Subgrade ...................................................................................................................... 5 6.3 Subgrade Preparation ......................................................................................................6.3 Subgrade Preparation ............................................... .......................................................6.3 Subgrade Preparation ................................................................................................................ 5 6.4 Pavement Design ...........................................................................................................6.4 Pavement Design .................................................... .......................................................6.4 Pavement Design ....................................................................................................................... 6 6.5 Utilities .................................................................................................................6.5 Utilities .......................................................... .......................................................6.5 Utilities .................................................................................................................................. ..... 8 6.6 Watermain Corrosion Potential .............................................................................................6.6 Watermain Corrosion Potential ...................................... .......................................................6.6 Watermain Corrosion Potential .................................................................................................. 9 7.0 CONSTRUCTION CONSIDERATIONS 7.0 CONSTRUCTION CONSIDERATIONS 7.0 CONSTRUCTION CONSIDERATIONS ........................................................................... 10 7.1 Potential Difficulties .................................................................................................................. 10 7.2 Excavation Backsloping ........................................................................................................... 10 7.3 Observation and Testing .......................................................................................................... 10 8.0 ASTM STANDARDS ........................................................................................................ 11 9.0 LIMITATIONS .................................................................................................................. 11 STANDARD SHEETS Definitions Relating to Pavement Construction Definitions Relating to Utility Construction Bedding/Foundation Support of Buried Pipe Utility Excavation Backfilling Page ii Packet Page Number 299 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 APPENDIX A Î Geotechnical Field Exploration and Testing Boring Log Notes Unified Soil Classification System AASHTO Soil Classification System Figure 1 - Boring Locations Subsurface Boring Logs Results of Sieve Analysis Tests Results of Chemical Analysis APPENDIX B Î Geotechnical Report Limitations and Guidelines for Use Page iii Packet Page Number 300 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 1.0 INTRODUCTION The City of Maplewood (City) is proposing to reconstruct McMenemy Street. To assist planning and design, you have authorized American Engineering Testing, Inc. (AET) to conduct a subsurface exploration program at the site, conduct soil laboratory testing, and perform a geotechnical engineering review for the project. This report presents the results of the above services, and provides our engineering recommendations based on this data. 2.0 SCOPE OF SERVICES AET's services were performed according to our proposal to you dated August 19, 2021, which proposal to you dated August 19, 2021, which proposal to you dated August 19, 2021, which you authorized on August 25, 2021. The authorized scope consists of the following. ized scope consists of the following. ized scope consists of the following. Drilling 6 standard penetration test borings to depths ranging from 10 to 20 feet each. st borings to depths ranging from 10 to 20 feet each. st borings to depths ranging from 10 to 20 feet each. Performing soil laboratory testing. Performing laboratory resistivity testing and pH testing on soils for corrosion potential. ity testing and pH testing on soils for corrosion potential. ity testing and pH testing on soils for corrosion potential. Performing a geotechnical engineering re Performing a geotechnical engineering re Performing a geotechnical engineering review based on the data and preparing this view based on the data and preparing this view based on the data and preparing this report. These services are intended for geotechnical purposes only. The scope is not intended to These services are intended for geotechnical purposes only. The scope is not intended to These services are intended for geotechnical purposes only. The scope is not intended to explore for the presence or extexplore for the presence or extexplore for the presence or extent of environmental contaminatent of environmental contaminatent of environmental contamination in the soil or groundwater. 3.0 PROJECT INFORMATION 3.0 PROJECT INFORMATION 3.0 PROJECT INFORMATION We understand that the City is planning to reWe understand that the City is planning to reWe understand that the City is planning to reconstruct McMenemy Street between Larpenteur Avenue and County Road B East. WeAvenue and County Road B East. WeAvenue and County Road B East. We understand that the project wil understand that the project wil understand that the project will involve reconstructing the roadway to the same width and elevation of roadway to the same width and elevation of the existing roadway. Utilities (sewer and watermain) will be reconstructed as part of this project. We understand roadway will have a 9- ton design and has a current ADT of 1,200 on the south half and an ADT of 2,100 on the north half. The above stated information represents our understanding of the proposed construction. This information is an integral part of our engineering review. It is important that you contact us if there are changes from that described so that we can evaluate whether modifications to our recommendations are appropriate. Page 1 of 11 Rev-Aug 2021 Packet Page Number 301 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 4.0 SUBSURFACE EXPLORATION AND TESTING 4.1 Field Exploration Program The subsurface exploration program conducted for the project consisted of six (6) standard penetration test borings. Boring locations and depths were determined by Bolton and Menk. The logs of the borings and details of the methods used appear in Appendix A. The logs contain information concerning soil layering, soil classification, geologic origins, and moisture condition. A density description or consistency is also noted for the natural soils, which is based on the standard penetration resistance (N-value). The boring locations are shown on Figure 1 in Appendix A. The borings weredix A. The borings weredix A. The borings were located in the field by Bolton and Menk personnel. Surface elevations were measured in the field by AET personnel by Bolton and Menk personnel. Surface elevations were measured in the field by AET personnel by Bolton and Menk personnel. Surface elevations were measured in the field by AET personnel using an engineer's level. The benchmark references are The benchmark references are The benchmark references are shown in Table 4.1. shown in Table 4.1. shown in Table 4.1. Table 4.1 Î Benchmarks Table 4.1 Î Benchmarks Table 4.1 Î Benchmarks Assigned Boring Location Benchmark Location Benchmark Location Benchmark Location Elevation (ft) Top Nut of Hydrant (TNH) at the Southwest Corner Top Nut of Hydrant (TNH) at the Southwest Corner Top Nut of Hydrant (TNH) at the Southwest Corner B-1 100.0 of McMenemy Street & Larpenteur Avenue of McMenemy Street & Larpenteur Avenue of McMenemy Street & Larpenteur Avenue TNH at the Northwest Corner of McMenemy Street TNH at the Northwest Corner of McMenemy Street TNH at the Northwest Corner of McMenemy Street B-2 100.0 and Summer Place and Summer Place and Summer Place B-3 TNH at the Northwest Corner of McMenemy Street TNH at the Northwest Corner of McMenemy Street TNH at the Northwest Corner of McMenemy Street 100.0 and Roselawn Avenue and Roselawn Avenue and Roselawn Avenue B-4 TNH at the Northwest Corner of McMenemy Street TNH at the Northwest Corner of McMenemy Street TNH at the Northwest Corner of McMenemy Street B-5 100.0 and Skillman Avenue and Skillman Avenue and Skillman Avenue TNH on the West side of McMenemy Street and TNH on the West side of McMenemy Street and TNH on the West side of McMenemy Street and B-6 100.0 Eldridge Avenue 4.2 Laboratory Testing The laboratory test program included water content testing of the cohesive (clayey) soils, sieve analysis (gradation only), percent passing the #200 sieve, and organic content tests. We also performed soil resistivity, pH, sulfide, and oxidation-reduction (redox) potential testing of select samples. The test results appear in Appendix A on the individual boring logs adjacent to the samples upon which they were performed, or on the data sheets following the logs. Page 2 of 11 Rev-Aug 2021 Packet Page Number 302 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 5.0 SITE CONDITIONS 5.1 Surface Observations McMenemy Street is proposed to be reconstructed from Larpenteur Avenue to County Road B East. The existing roadway is a 30 MPH minor collector street primarily within a residential neighborhood. Based on the web application MnTOPO, elevations of the road range from approximately 946 feet in elevation on the north down to approximately 858 feet in elevation on the south. 5.2 Subsurface Soils/Geology 5.2.1 General Profile The site geology consists of pavement overlying fill,The site geology consists of pavement overlying fill, possible fill, buried topsoil, till, and alluvial possible fill, buried topsoil, till, and alluvial possible fill, buried topsoil, till, and alluvial sands. Additional information on the soil layers encountered is outlined below. layers encountered is outlined below. layers encountered is outlined below. 5.2.2 Pavement Existing bituminous pavement was encountered at Existing bituminous pavement was encountered at Existing bituminous pavement was encountered at the surface of all of the soil borings. The the surface of all of the soil borings. The the surface of all of the soil borings. The existing pavement section thickness suexisting pavement section thickness summary can be found in Table 5.2.2 below. mmary can be found in Table 5.2.2 below. mmary can be found in Table 5.2.2 below. Table 5.2.2 Î Pavement STable 5.2.2 Î Pavement STable 5.2.2 Î Pavement Section Thickness Summary ection Thickness Summary ection Thickness Summary Aggregate Base (a)(a) Bituminous Thickness Bituminous Thickness Bituminous Thickness Boring (b) Area Thickness Average (Min-Max) Average (Min-Max) Average (Min-Max) Numbers Average (Min-Max) McMenemy 7¾ 7¾ 7¾ 7¼ B-1 to B-6 (c)(c)(c) Street (7 Î 9ď) (7 Î 9ď) (7 Î 9ď) (4 Î 10) Notes: (a) Bituminous thickness to nearest ¼-inch. ickness to nearest ¼-inch. ickness to nearest ¼-inch. (b) Aggregate base thickness to nearest ½-inch. (c) Boring B-3 encountered 6-inches of weather bituminous beneath the bituminous pavement. 5.2.3 Fill/Possible Fill Fill or possible fill soils were encountered beneath the pavement section at all of the borings. The fill extends to a depth of 2 to 9½ feet below existing grades. Possible fill, which was classified as ÒMixed Alluvium or FillÓ or ÒCoarse Alluvium or FillÓ was encountered in Borings B-1, B-5, and B-6 to depths of 7 to 10ď feet. At Boring B-2, the ÒCoarse Alluvium or FillÓ layer extended to the boring termination depth at 21½ feet. We could not determine the geological origin based on the recovered samples. The fill and possible fill soils are primarily silty sands, sands with silt, and clayey sands, with various amounts of gravel. These soils had N-values ranging from 3 to 39 blows per foot. The water content in the fill soils ranged from 9% to 33%, Page 3 of 11 Rev-Aug 2021 Packet Page Number 303 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 which ranges from near to above the optimum water content for these soils based on our experience with the Standard Proctor test (ASTM: D698). These soils are moderately slow to moderately fast draining and susceptible to freeze-thaw movements. 5.2.4 Buried Topsoil Buried topsoil was encountered beneath the fill at Boring B-4 at a depth of about 7 to 9½ feet beneath existing grade. The buried topsoil consists primarily of silty sand with organic fines and trace roots. These soils are slow draining and susceptible to freeze-thaw movements. 5.2.5 Alluvial Soils Alluvium were encountered in all of the borings. These soils were classified as clayey sand, These soils were classified as clayey sand, These soils were classified as clayey sand, lean clays with sand, lean clays, sands with silt, silty sands with gravel, sands, silts and silty t, silty sands with gravel, sands, silts and silty t, silty sands with gravel, sands, silts and silty sands. These soils had N-values ranging from 4 tosands. These soils had N-values ranging from 4 to 22 blows per foot. The water content ranged 22 blows per foot. The water content ranged 22 blows per foot. The water content ranged from 16% to 27%. The alluvial soils are judged to have low to moderdged to have low to moderdged to have low to moderate strength and moderate ate strength and moderate ate strength and moderate compressibility. They are slow draining and are frost susceptible draining and are frost susceptible draining and are frost susceptible when they are impacted by when they are impacted by freezing temperatures. 5.2.6 Till Till soils were encountered in Boring Till soils were encountered in Boring Till soils were encountered in Boring B-1. The till soils consist of B-1. The till soils consist of B-1. The till soils consist of very stiff clayey sands with a little gravel. These soils had a N-value of 22 blowlittle gravel. These soils had a N-value of 22 blowlittle gravel. These soils had a N-value of 22 blows per foot. The water content was 16%. We s per foot. The water content was 16%. We judge the till to have moderate stjudge the till to have moderate stjudge the till to have moderate strength and moderately low compressirength and moderately low compressirength and moderately low compressibility. These soils are slow draining and frost susceptible. draining and frost susceptible. draining and frost susceptible. 5.3 Groundwater We encountered groundwater while We encountered groundwater while We encountered groundwater while drilling in Boring B-1 at a ddrilling in Boring B-1 at a ddrilling in Boring B-1 at a depth of approximately 14 feet. Groundwater was not measured in any of the other borings. Groundwater levels fluctuate due to varying seasonal and annual rainfall and snow melt amounts, as well as other factors. The Minneapolis metro area has been in a low precipitation pattern for the last 2 years and the presently observed ground water levels may be lower than normal. 6.0 RECOMMENDATIONS 6.1 Definitions The italicized words used in this section have specific definitions. These definitions are presented on the attached Standard Sheet entitled ÐDefinitions Relating to Pavement Page 4 of 11 Rev-Aug 2021 Packet Page Number 304 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 ConstructionÑ or in ASTM Standards or MnDOT Specifications. 6.2 Existing Subgrade Based on the available information and our experience, we estimate the existing subgrade soils have a subgrade R-value of 20, based on the silty sand being the limiting soil type. The existing subgrade is anticipated to experience settling due to the buried topsoil encountered. We recommend complete removal of all organic soils encountered in Borings B-4. 6.3 Subgrade Preparation 6.3.1 Frost/Drainage Improvement Î Sand Subbase 6.3.1 Frost/Drainage Improvement Î Sand Subbase 6.3.1 Frost/Drainage Improvement Î Sand Subbase Based on our review of the boring logs and the anticipated traffing logs and the anticipated traffing logs and the anticipated traffic loads, we recommend that a c loads, we recommend that a c loads, we recommend that a minimum 12-inch thick sand subbase layer consisting of layer consisting of layer consisting of Select Granular Borrow Select Granular Borrow Select Granular Borrow be placed as the upper zone of the subgrade. The free draining subbase layer ahe free draining subbase layer ahe free draining subbase layer assists in reducing periods of ssists in reducing periods of saturation, and greatly reduces the detrimentsaturation, and greatly reduces the detrimentsaturation, and greatly reduces the detrimental effects of frost heaving and subsequent al effects of frost heaving and subsequent al effects of frost heaving and subsequent thawing. The recommended 12-inch thick thawing. The recommended 12-inch thick thawing. The recommended 12-inch thick sand subbasesand subbasesand subbase should be provided with a means of should be provided with a means of should be provided with a means of subsurface drainage to prevent buildup of water subsurface drainage to prevent buildup of water subsurface drainage to prevent buildup of water within the sand where silty subgrade soils occur within the sand where silty subgrade soils occur within the sand where silty subgrade soils occur along the roadway. This can be accomplished by along the roadway. This can be accomplished by along the roadway. This can be accomplished by placing short segments placing short segments placing short segments of properly engineered drainage lines which are cdrainage lines which are connected to catch basins or gravity ouonnected to catch basins or gravity ouonnected to catch basins or gravity outfall areas. Where the street is relatively level, and if finger drrelatively level, and if finger drrelatively level, and if finger drains are not frequent, you should ains are not frequent, you should ains are not frequent, you should consider placing longer parallel drainage lines through the level area to drainage lines through the level area to drainage lines through the level area to better remove infiltrating water. better remove infiltrating water. better remove infiltrating water. 6.3.2 Compaction Subcut 6.3.2 Compaction Subcut 6.3.2 Compaction Subcut After subcutting to the bottom of the aggregate base (or After subcutting to the bottom of the aggregate base (or After subcutting to the bottom of the aggregate base (or sand subbase layer if included in the final design), we recommend the top 12 inches of the exposed subcut be scarified using a disc for the purposes of blending and moisture tempering, and recompacted to a minimum of 100% of the Standard Proctor maximum dry density. Any organic soils exposed in this subcut excavation should be removed. 6.3.3 Test Roll Following the compaction subcut and prior to aggregate base or sand subbase placement, we recommend the subgrade soils be test-rolled (as described in the attached sheet) to determine if unstable zones exist. If unstable soils are encountered, they should be subcut and replaced, or they should be scarified, dried, and recompacted until proper stability is achieved. Page 5 of 11 Rev-Aug 2021 Packet Page Number 305 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 We caution that instability of soils present beneath the soils being reworked and compacted may limit the ability to compact the upper soils. In this case, greater depths of subcutting and stability improvement may be needed. 6.3.4 Geosynthetic Use In our opinion, a geotextile fabric would not be required below the sand subbase. A geotextile fabric (or a geotextile grid) can be used as reinforcement to aid in off-setting subgrade instability. For stability improvement, the geotextile fabric should be placed onextile fabric should be placed on top of the subgrade, below a sand subbase layer, which better uses the tensile properties of the fabrice properties of the fabrice properties of the fabric. However, you should recognize that the use of a geotextile stabilization fabric over unstable so a geotextile stabilization fabric over unstable so a geotextile stabilization fabric over unstable soils may not necessarily provide an equivalent off-set (compared to proper soil stabilization). pared to proper soil stabilization). pared to proper soil stabilization). Geotextile fabric use and installation should meet the requirements of MnDOT Specification rements of MnDOT Specification rements of MnDOT Specification 3733. A Type V geotextile is 3733. A Type V geotextile is 3733. A Type V geotextile is judge appropriate for separation purposes. However, if you purposes. However, if you purposes. However, if you wish to provide subgrade wish to provide subgrade wish to provide subgrade reinforcement, then a strong geotextile fabric should be used (Type VI). fabric should be used (Type VI). fabric should be used (Type VI). 6.3.5 Compaction Following the subcut excavation and stabilization ofFollowing the subcut excavation and stabilization ofFollowing the subcut excavation and stabilization ofFollowing the subcut excavation and stabilization ofFollowing the subcut excavation and stabilization of existing soils as needed, fill can be placed existing soils as needed, fill can be placed existing soils as needed, fill can be placed as needed to re-attain subgrade elevation. Fill as needed to re-attain subgrade elevation. Fill as needed to re-attain subgrade elevation. Fill should be placed per the should be placed per the should be placed per the requirements of MnDOT Specification 2105.3F1 (Specified Specification 2105.3F1 (Specified Specification 2105.3F1 (Specified Density Method). This specificDensity Method). This specificDensity Method). This specification requires soils placed within the critical subgrade zonecritical subgrade zonecritical subgrade zone be compacted to a minimum of 100% of the be compacted to a minimum of 100% of the be compacted to a minimum of 100% of the standard maximum dry unit weight defined in ASTM: D698 (Standard Proctor te defined in ASTM: D698 (Standard Proctor te defined in ASTM: D698 (Standard Proctor test), at a water content 65% to 102% of the standard optimum water contentstandard optimum water contentstandard optimum water content. A reduced minimum compaction level of 95% of the . A reduced minimum compaction level of 95% of the . A reduced minimum compaction level of 95% of the standard maximum dry unit weightstandard maximum dry unit weightstandard maximum dry unit weightstandard maximum dry unit weightstandard maximum dry unit weight can be used below the can be used below the can be used below the critical subgrade zone. The moisture content below the upper 3-foot zone shall be from 65% to 115% of the foot zone shall be from 65% to 115% of the foot zone shall be from 65% to 115% of the standard optimum moisture content. 6.3.6 Tapers It is important that any subgrade correction performed be tapered to minimize differential frost heave conditions. Where the thickness of the sand subbase varies longitudinally, we recommend a 20:1 (H:V) taper to minimize differential frost heaving. We recommend 4:1 (H:V) horizontal tapers between the reconstructed roadway and any connections to existing streets. 6.4 Pavement Design 6.4.1 Estimated R-value After completion of the subgrade preparation as presented above, and assuming the soils in the Page 6 of 11 Rev-Aug 2021 Packet Page Number 306 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 upper 3 feet of the subgrade will consist of well compacted granular soils, we estimate a subgrade R-value of 20 can be used for pavement design. 6.4.2 Section Thicknesses The pavement design is intended for pavements which will experience truck traffic (9-ton design load). The recommended pavement thicknesses, based on an R-value of 20, are shown in Table 6.4.2 below. Table 6.4.2 Î Pavement Thickness Designs Section Thickness (inches) Section Thickness (inches) and Design Mix and Design Mix Pavement Course 9-ton 9-ton 2 - (Mix: SPWEA340F*) 2 - (Mix: SPWEA340F*) 2 - (Mix: SPWEA340F*) Bituminous Wear Bituminous Base 2 - (Mix: SPNWB330F*) Bituminous Base 2 - (Mix: SPNWB330F*) Bituminous Base 2 - (Mix: SPNWB330F*) Aggregate Base Aggregate Base Aggregate Base (MnDOT 3138 Î 100% (MnDOT 3138 Î 100% (MnDOT 3138 Î 100% 8 Crushed Crushed Crushed Sand Subbase Sand Subbase Sand Subbase 12 The Class 5 base material (100% crushed) should be coThe Class 5 base material (100% crushed) should be coThe Class 5 base material (100% crushed) should be compacted to at least 100% of its standard Proctor maximum dry density or to meet the Proctor maximum dry density or to meet the Proctor maximum dry density or to meet the penetration index criteria for Mn/DOT Dynamic Cone Penetrometer (DCP) tests. After the aggregate base has been placed, compacted and tested, it is the contractorÓs responsibility to maintain the base in suitable condition for paving. If the subgrade or aggregate base materials become saturated or contaminated by clayey soils, after testing, it may be rendered unsuitable for paving due to softness and pumping. This action would require remedial action before pavement can be placed. A regular, annual program of maintenance must be performed to realize a pavement life of an estimated 20 years. Within one to three years after construction, shrinkage cracks will develop in the bituminous section due to loss of volatiles from the asphaltic cement, and due to thermal expansion and contraction of the pavement. Such cracks should be cleaned and sealed annually. Distressed areas may develop within three to five years. Such areas should be cut out and replaced expeditiously. Seal coating with an aggregate chip surface should also be Page 7 of 11 Rev-Aug 2021 Packet Page Number 307 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 applied periodically. 6.4.3 Bituminous Pavement Mix Design Considerations Various bituminous mix designs and binder materials for pavements could be considered, specifically to resist thermal cracking and rutting. Binders with a designation of ÐFÑ generally have a greater initial cost than ÐBÑ or ÐCÑ binders, but they are more resistant to rutting and thermal cracking. If ÐBÑ or ÐCÑ binders are used, there will be an increased probability of thermal cracking compared to using an ÐFÑ binder. Thermal cracks tend to demand more maintenance and result in a reduced service life with greater long-term costs. The ÐFÑ binder is specified as PG 58V-34 in MNDOTÓs new oil criteria designation. Also, we recommend that the wear course has a maximum of 10% (by weight) recycled wear course has a maximum of 10% (by weight) recycled wear course has a maximum of 10% (by weight) recycled aggregate. The purpose of this is to limit the potential for ther to limit the potential for ther to limit the potential for thermal cracking while still providing mal cracking while still providing mal cracking while still providing adequate strength. If more than 10% of recycled aggregate is us than 10% of recycled aggregate is us than 10% of recycled aggregate is used in the bituminous mix, it will ed in the bituminous mix, it will ed in the bituminous mix, it will likely increase the total amount of asphaltic binderlikely increase the total amount of asphaltic binderlikely increase the total amount of asphaltic binderlikely increase the total amount of asphaltic binderlikely increase the total amount of asphaltic binder in the mix and could lead to further weakening in the mix and could lead to further weakening in the mix and could lead to further weakening and reduced service life of the pavement. and reduced service life of the pavement. 6.5 Utilities Based on the conditions encountered at the boring Based on the conditions encountered at the boring Based on the conditions encountered at the boring locations, we judge the inorganic silty sand locations, we judge the inorganic silty sand locations, we judge the inorganic silty sand and sand soils to be suitable to provide adequate supporand sand soils to be suitable to provide adequate supporand sand soils to be suitable to provide adequate support for utility construction. If clayey or silty soils are present at the trench bottom, a 4-insoils are present at the trench bottom, a 4-insoils are present at the trench bottom, a 4-inch thick Granular Bedding (MnDOT Specification ch thick Granular Bedding (MnDOT Specification ch thick Granular Bedding (MnDOT Specification 3149.F) layer should be placed beneath the pipe to3149.F) layer should be placed beneath the pipe to3149.F) layer should be placed beneath the pipe to improve support uniformity. In organic soils, this bedding layer should be increased to at lthis bedding layer should be increased to at lthis bedding layer should be increased to at least 12 inches. We also recommend the removal east 12 inches. We also recommend the removal of any cobbles/boulders in the trench bottoms prioof any cobbles/boulders in the trench bottoms prioof any cobbles/boulders in the trench bottoms prior to utility installation. This will reduce the potential for the development of point loads on the pipe that of point loads on the pipe that of point loads on the pipe that would not be accounted for in the pipe design. Please refer to the attached standard sheet entitled ÐUtility Excavation BackfillingÑ and ÐBedding/Foundation Support of Buried PipeÑ for additional details regarding utility bedding and utility backfilling. 6.5.1 Trench Backfill Excavated organic soils (such as the surface topsoil in off roadway areas) should not be used as backfill. The excavated non-organic clayey sand, silty sand, and sand soils can be used as backfill for utility trenches. Page 8 of 11 Rev-Aug 2021 Packet Page Number 308 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 Utility trench backfill should be placed per the requirements of MnDOT Specification 2105.3F1 (Specified Density Method). The backfill soils should be placed in a maximum lift thickness of 1 foot or less for the granular soils and 8 inches or less for any cohesive soils. This specification requires all backfill soils placed within an excavation trench be compacted to a minimum of 100% of the standard maximum dry unit weight defined in ASTM: D698 (Standard Proctor test). Consideration can be given to modifying the project specifications to allow for a reduced minimum compaction level of 95% of the standard maximum dry unit weight to be used below the critical subgrade zone. Backfill soils placed in the upper 3 feet of the subgrade should be compacted at a water content between 65% to 102% of the standard optimum water content. The moisture content below the upper 3-foot zone shall bethe upper 3-foot zone shall be from 65% to 115% of the from 65% to 115% of the standard optimum water content. 6.6 Watermain Corrosion Potential The soils encountered in the soil borings wereThe soils encountered in the soil borings were predominately sands and silty sands. We predominately sands and silty sands. We predominately sands and silty sands. We obtained samples from individual selected borings for soil resistivity testing and pH testing. The obtained samples from individual selected borings for soil resistivity testing and pH testing. The obtained samples from individual selected borings for soil resistivity testing and pH testing. The resistivity and pH values are as follows: resistivity and pH values are as follows: Table 6.6 Î Corrosion Test Results Table 6.6 Î Corrosion Test Results Table 6.6 Î Corrosion Test Results Soil Resistivity, Soil Resistivity, Soil Resistivity, ohm-cm ohm-cm ohm-cm Redox Redox Boring Potential, Potential, Potential, Sulfide Moisture/ Total No. Depth As Is As Is As Is Saturated Saturated Saturated pH pH mV Presence Drainage Points 1,030 1,030 1,030 9.1 9.1 540 Absent Fair B-1 7Ó-9Ó 354,000 14 (10) (10) (10) (3) (0) (0) (1) 5,490 5,490 5,490 9.3 531 Absent Fair B-2 7Ó-9Ó >10,000,000 4 (0) (3) (0) (0) (1) 15,800 8.6 554 Absent Fair B-3 7Ó-9Ó >10,000,000 4 (0) (3) (0) (0) (1) The pH values are greater than 7. A pH of 7 is considered neutral. The test values are on the base (alkaline) side of neutral and do not appear to be corrosive (from acidic soils). Resistivity values of the soils tested, when compared to American Water Work Association (AWWA) charts and other sources, indicate that the soils at Boring B-1 are considered corrosive and the soils at B-2 and B-3 are considered non-corrosive. Corrosion can occur to buried metallic pipes that are not coated or protected from soils that are considered corrosive, or where fluctuating groundwater levels occur, or where dissimilar backfill has been placed. Page 9 of 11 Rev-Aug 2021 Packet Page Number 309 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 In our opinion, any new watermain should have coated (or wrapped) pipes backfilled with a uniform sand completely around the pipes so that dissimilar soils are not touching the pipes. 7.0 CONSTRUCTION CONSIDERATIONS 7.1 Potential Difficulties 7.1.1 Runoff Water in Excavation Water can be expected to collect in the excavation bottom during times of inclement weather or snow melt. To allow observation of the excavation bottom, to reduce the potential for soil vation bottom, to reduce the potential for soil disturbance, and to facilitate filling operations, we recommend wateng operations, we recommend wateng operations, we recommend water be removed from within the excavation during construction. Based on the soils encountered, we anticils encountered, we anticils encountered, we anticipate the groundwater can be handled with conventional sump pumping. can be handled with conventional sump pumping. 7.1.2 Disturbance of Soils The on-site soils can be disturbed under construction traffic, especiaunder construction traffic, especiaunder construction traffic, especially if the soils are wet. If soils become disturbed, they should be subcut to thould be subcut to thould be subcut to the underlying undisturbed he underlying undisturbed he underlying undisturbed soils. The subcut soils can then be dried and recompacted back into place, or they should be removed and soils can then be dried and recompacted back into place, or they should be removed and soils can then be dried and recompacted back into place, or they should be removed and replaced with drier imported fill. replaced with drier imported fill. 7.1.3 Cobbles and Boulders 7.1.3 Cobbles and Boulders 7.1.3 Cobbles and Boulders The soils at this site can include cobbles anThe soils at this site can include cobbles anThe soils at this site can include cobbles and boulders. This may make excavating procedures d boulders. This may make excavating procedures d boulders. This may make excavating procedures somewhat more difficult than nosomewhat more difficult than nosomewhat more difficult than normal if they are encountered. rmal if they are encountered. rmal if they are encountered. 7.2 Excavation Backsloping 7.2 Excavation Backsloping 7.2 Excavation Backsloping If excavation faces are not retained, the excavations should mainned, the excavations should mainned, the excavations should maintain maximum allowable slopes in accordance with OSHA Regulations (Standards 29 CFR), Part 1926, Subpart P, ÐExcavationsÑ (can be found on www.osha.gov). Even with the required OSHA sloping, water seepage or surface runoff can potentially induce sideslope erosion or sloughing which could require slope maintenance. 7.3 Observation and Testing The recommendations in this report are based on the subsurface conditions found at our test boring locations. Since the soil conditions can be expected to vary away from the soil boring locations, we recommend on-site observation by a geotechnical engineer/technician during construction to evaluate these potential changes. Soil density testing should also be performed on new fill placed in order to document that project specifications for compaction have been Page 10 of 11 Rev-Aug 2021 Packet Page Number 310 of 345 J1, Attachment 3 Report of Geotechnical Exploration McMenemy Street, Maplewood, Minnesota November 1, 2021 AET Report No. P-0005538 satisfied. 8.0 ASTM STANDARDS When we refer to an ASTM Standard in this report, we mean that our services were performed in general accordance with that standard. Compliance with any other standards referenced within the specified standard is neither inferred nor implied. 9.0 LIMITATIONS Within the limitations of scope, budget, and schedule, we have endeavored to provide our scope, budget, and schedule, we have endeavored to provide our services according to generally accepted geotechnical engineering practicecal engineering practicecal engineering practices at this time and location. Other than this, no warranty, express or implied, is intended. express or implied, is intended. express or implied, is intended. Important information regarding risk management and proper use ofrisk management and proper use ofrisk management and proper use ofrisk management and proper use ofrisk management and proper use of this report is given in this report is given in Appendix B entitled ÐGeotechnical Report Limitations and Guidelines for Use.Ñ hnical Report Limitations and Guidelines for Use.Ñ hnical Report Limitations and Guidelines for Use.Ñ Page 11 of 11 Rev-Aug 2021 Packet Page Number 311 of 345 J1, Attachment 4 Packet Page Number 312 of 345 J1, Attachment 4 Packet Page Number 313 of 345 J1, Attachment 4 Packet Page Number 314 of 345 J1, Attachment 4 Packet Page Number 315 of 345 J1, Attachment 4 Packet Page Number 316 of 345 J1, Attachment 4 Packet Page Number 317 of 345 J1, Attachment 4 Packet Page Number 318 of 345 J2 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Scooter’s Coffee, 2228 Maplewood Drive a. Conditional Use Permitand Setback Variance Resolution b. Design Review Resolution Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Chris Crotteau, on behalf of Barostas Keller, LLC has applied for a conditional use permit, design review and a variance to allow for the construction of Scooter’s Coffee Drive-Thru Kiosk, a proposed 627 square foot coffee shop at 2228 Maplewood Drive North. Construction is tentatively planned to begin in June 2022, with the store opening sometime in September 2022. To move forward with the project, the applicant needs approval of a conditional use permit, design review and a variance. Recommended Action: Below are staff’s recommended motions. Please note, the Planning Commission has recommended an additional condition of approval for the council to consider, regarding a traffic study and described on page three (3) and four (4) of this staff report. This condition has not been added to the staff recommended conditions in the attached resolution. If Council chooses to accept the additional condition it should be referenced in the motion for the conditional use permit and variance resolution. a. Motion to approve a resolution for a conditional use permit and setback variance for a proposed drive-thru coffee kiosk at 2228 Maplewood Drive North. b. Motion to approve a design review resolution and project plans date stamped December 21, 2021, for a proposed drive-thru coffee kiosk at 2228 Maplewood Drive North. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Packet Page Number 319 of 345 J2 Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The city deemed the applicant’s application complete on December 23, 2021. The initial 60-day review deadline for a decision is February 21, 2022. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Project Overview Chris Crotteau of Barostas Keller, LLC is proposing to construct a Scooter’s Coffee Drive-Thru Kiosk at 2228 Maplewood Drive. The subject property is currently vacant, and located on the corner of Maplewood Drive and County Road B East. Construction is tentatively planned to begin on the site in June 2022, with the store opening sometime in September 2022. This would be the second Scooter’s Coffee location in Maplewood, with the first currently under construction at 2730 Stillwater Road. Site Plan The 627 square foot building is proposed to be situated on the south end of the site, with access provided on Maplewood Drive North. The building meets the 30 foot setback requirement from both the Maplewood Drive and County Road B East rights-of-way. A small portion of the pavement adjacent to Maplewood Drive is within the 15 foot parking setback. The applicant submitted a drawing illustrating 97 square feet of paved area within the setback. Staff reviewed the plans and finds that the amount of paved area is less than shown on the applicant’s drawing, approximately 25 square feet. Vehicles will not be parked in the illustrated space, as it is used for vehicles leaving the drive-thru and access onto Maplewood Drive. The actual parking area is well beyond the required 15 foot setback. Staff believes the setback encroachment is reasonable and will not affect the surrounding properties or negatively impact the traffic flow or parking on the site due to the overall minor size of the development. In addition, due to the size and shape of the parcel and existing drainage and utility easements, development on the site is limited. Building Elevations The building at its highest point is shown to be 19 feet in height. The exterior materials are identified to be Hardie-Plank lap siding and Hardie-Reveal panels. The overall color combination will include primarily light and darker gray (inkwell and skyline steel) colors, accented by red awnings and black metal soffits. Signage The elevations include signs to be on all sides of the building. City ordinance allows for wall signs based on the number of street frontages the property abuts. In this case, there are two streets adjacent to the property, allowing for up to two wall signs on the building. The applicant can choose which wall(s) to place the signs. In addition to the wall signs, the property is permitted up to two freestanding signs (pylon and/or monument). Any signage on the property is subject to review by the City and requires a sign permit, separate from this design review. Packet Page Number 320 of 345 J2 Landscaping The proposed landscape plan shows one tree, and a total of 32 shrubs, and 32 grasses to be planted. Staff recommends that additional trees or shrubs be planted on the site. The applicant will be required to work with the City’s Environmental Planner and Natural Resource Coordinator, to update the landscape plan per their recommendations in the attached report. The property is located in the Keller Lake Shoreland Overlay District. The proposed development meets the structure setback requirement (50 feet from the ordinary high water level). The development cannot exceed 40% of impervious surface coverage, and the plans show that the total impervious surface will be 23%, achieving this standard. Parking City ordinance does not contain requirements such as stacking for a drive-thru. The ordinance requires that restaurants and cafes provide one parking space for every 50 square feet of floor area devoted to patron use. In this case, the applicant is not required to provide parking spaces because there isn’t an interior space of the building devoted for patron use. However, the applicant is proposing to have eight (8) parking stalls on the north side of the building, which will be used primarily for employees. Lighting The applicant submitted a photometric plan which meets City ordinance requirements. Commission and City Council Review Design Review The Community Design Review Board reviewed the project details on January 18, 2022. The board voted unanimously to approve the design plans for the project, with two recommended conditions. An excerpt from the meeting minutes is provided below and the items requested by the board are underlined and bolded. These conditions have been added to the design review resolution: Boardmember Shankar moved to approve the design review resolution for a proposed drive-thru coffee kiosk at 2228 Maplewood Drive North based on staff recommendations, with the friendly amendments that staff will ascertain that the main discharge of rain water from the roof is internal, and that the scaffold shown on the elevation is an overflow scaffold, and that the applicant provide physical samples of the exterior of the building to staff for review. Conditional Use Permit The proposed use requires a conditional use permit given the proximity to adjacent residentially zoned property. The subject property is located in the light manufacturing zoning district. City code section 44-637 (b) requires that “No building or exterior use, except parking, may be erected, altered or conducted within 350 feet of a residential district without a conditional use permit.” The conditional use permit, design plans and variance were reviewed by the Planning Commission on January 18, 2022. The planning commission voted four (4) to one (1), to approve the conditional use permit, and variance, with one recommended condition of approval for the council to consider on the CUP and setback variance resolution. The recommended condition arose from a discussion and concern over potential negative effects of increased vehicular traffic on the surrounding streets. An excerpt from the meeting minutes is provided below and the condition requested by the commission is underlined and bolded: Commissioner Dahm moved to approve a resolution for a conditional use permit for a proposed drive-thru coffee kiosk at 2228 Maplewood Drive North, with the friendly amendment that Packet Page Number 321 of 345 J2 approval is contingent upon a traffic study at the next annual conditional use permit review. At this time staff is not recommending that this condition (requiring a traffic study to be completed) be added; therefore it has not been added to the conditional use permit and setback variance resolution. If council accepts this condition, it must be added to the motion and resolution. The City Council will review the project, and make the final determination on the conditional use permit, design plans and variance on February 14, 2022. Department Comments Engineering Department, Jon Jarosch Please see the engineering report, dated January 6, 2022, attached to this report. Environmental Planner, Shann Finwall and Natural Resource Coordinator, Carole Gernes Please see the environmental report, dated January 6, 2022, attached to this report. Citizen Comments Staff surveyed the surrounding properties. A public hearing notice and project details were sent to the properties within 500 feet of the subject property. Staff received the following comments: 1.Comments and concerns regarding development of Scooter's. We are surrounded and saturated by development. We are opposed to this development. We would like to see this area developed into open space with native grasses and trees. We have had several experiences in the past 40 + years in advocating and unsuccessfully maintaining some open space around us. As usual we are the only people who are affected. If this project is pushed forward we request the kiosk and pick up window to be on the Hwy 61 side and limited hours of operation. The notion that there would be no increase in traffic congestion is just ludicrous. This area is a tangled nightmare when it comes to excessive traffic. You have stated that this will enhance the look of surrounding area and there will be no negative effects in property value. Really? Who wants to smell coffee all day, fumes from idling cars, hearing loud booming music while customers wait for their order? So much for not adversely affecting people. Are you kidding? (Catherine and Debra Dupre, 1071 Co. Rd. B East) 2.I am located at 1108 E. Co. Rd. B which is located near the location of the coffee shop. The only thing I see as a concern is the location of the entrance and exit to the coffee shop. There are a lot of cars turning from County Rd. B to Maplewood Drive and vice versa. I think the further down Maplewood Drive the entrance/exit is, the better. (Jay Stutsman, 1108 County Road B East) Reference Information Site Description Site Size: 0.97 Acres Existing Land Use: Vacant Land Surrounding Land Uses North: Highway 36/Menards South: Keller Golf Course East: Single Family Homes West: Highway 61/Keller Lake Packet Page Number 322 of 345 J2 Planning Existing Land Use: Vacant Existing Zoning: Light Manufacturing Attachments 1.Conditional Use Permit and Variance Resolution 2.Design Review Resolution 3.Overview Map 4.Land Use Map 5.Zoning Map 6.Applicant’s Narrative 7.Engineering Report, Dated January 6, 2022 8.Environmental Report, Dated January 6, 2022 9.CDRB Meeting Minutes, Dated January 18, 2022 10.Planning Commission Meeting Minutes, Dated January 18, 2022 11.Applicant’s Plans, Date-Stamped December 21, 2021 (separate attachments) Packet Page Number 323 of 345 J2, Attachment 1 CONDITIONAL USE PERMITAND SETBACK VARIANCERESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Chris Crotteau, on behalf of Barostas Keller, LLC has requested approval of a conditional use permit and setback variance to allow for the construction of a coffee shop on the property. 1.02 The property is located at 2228 Maplewood Drive and is legally described as: Lot 1, Block 1, Keller Addition, Ramsey County, Minnesota PIN: 092922340007 1.03 City Ordinance Section 44-637(a) (b) requires a conditional use permit for any building erected, altered or conducted within 350 feet of a residential district. 1.04 The variance will allow a portion, approximately 25 square feet, of the parking lot and drive aisle to be within the required parking setback. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. Packet Page Number 324 of 345 J2, Attachment 1 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. 2.02 Variance Standard. City Ordinance Section 44-13 refers to state statute which states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance, if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. 3.02 The setback variance request meets the required standards for a variance. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit and setback variance request. 1.On January 18, 2022, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2.On February 14, 2022, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans, date-stamped December 21, 2021. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3.The city council shall review this permit in one year. Packet Page Number 325 of 345 J2, Attachment 1 4.The applicant shall meet the conditions outlined in the design review resolution. 5.All work shall follow the approved plans. City staff may approve minor changes. __________ by the City Council of the City of Maplewood, Minnesota, on February 14, 2022. Packet Page Number 326 of 345 J2, Attachment 2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Chris Crotteau, on behalf of Barostas Keller, LLC has requested design review approval to allow for the construction of a coffee shop on the property. 1.02 The property is located at 2228 Maplewood Drive North and is legally described as: Lot 1, Block 1, Keller Addition, Ramsey County, Minnesota PIN: 092922340007 1.03 On January 18, 2022, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Standards. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. Findings. 3.01 The proposal meets the specific findings for design review approval. Section 4. City Council 4.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Subject to staff approval, the site must be Packet Page Number 327 of 345 J2, Attachment 2 developed and maintained in substantial conformance with the site and design plans date-stamped December 21, 2021. Approval is subject to the following conditions: 1. Repeat this review again in two years, if the city has not issued a building permit. 2. The applicant shall meet the requirements set forth in the report by the Assistant City Engineer, Jon Jarosch, dated January 6, 2022. 3. The applicant shall meet the requirements set forth in the report by the Environmental Planner, Shann Finwall, and the Natural Resources Coordinator, Carole Gernes, dated January 6, 2022. The applicant shall update details on the landscape plan, per staff’s recommendations and submit a revised plan. 4. The applicant shall obtain an annual food establishment license. 5. All signage must meet the City’s sign ordinance and be approved with a separate sign permit. 6. All requirements of the Fire Code and Building Code must be achieved. 7. All mechanical equipment and trash receptacles shall be screened from view of all nearby residential properties, per city ordinance standards. 8. The applicant shall restore any public right-of-way, adjacent property or property irons disturbed by the construction. 9. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12. Comply with all city ordinance requirements for signage, trash enclosures and parking. 13. All work shall follow the approved plans. City staff may approve minor changes. Packet Page Number 328 of 345 J2, Attachment 2 14. Staff will ascertain that the main discharge of rain water from the roof is internal, and that the scaffold shown on the elevation is an overflow scaffold. 15. The applicant provide physical samples of the exterior of the building to staff for review. __________by the City Council of the City of Maplewood, Minnesota, on February 14, 2022 Packet Page Number 329 of 345 J2, Attachment 3 Overview Map - 2228 Maplewood Drive December 22, 2021 City of Maplewood Legend ! I 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 330 of 345 J2, Attachment 4 Future Land Use Map - 2228 Maplewood Drive North January 11, 2022 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential Mixed-Use - Community Open Space Park 0190 Feet Source: City of Maplewood, Ramsey County Packet Page Number 331 of 345 J2, Attachment 5 Zoning Map - 2228 Maplewood Drive North January 11, 2022 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Farm (f) Light Manufacturing (m1) 0190 Feet Source: City of Maplewood, Ramsey County Packet Page Number 332 of 345 J2, Attachment 6 City of Maplewood 6/25/2021 Attn: Community Development Department 1902 County Road B East Maplewood, MN 55109 RE: 2228 Maplewood Drive Maplewood, MN 55109 Board members, We are looking to redevelop the above address into a Scooters Coffee Drive-Thru. The property is currently an empty lot and before that it was a gas station. If all goes well in the approval/permitting process, the current plan is to begin construction in June of 2022 with the store opening in September of 2022. Scooter’s Coffee was founded in 1998 and is based in Omaha Nebraska. We are known for gourmet coffee, smoothies, and pastries. The motto is Amazing People, Amazing Drinks, Amazingly Fast. There are currently 380 locations in operation stretching from coast to coast and border to border. This will be our second location in Maplewood with our current store under construction at 2730 Stillwater Road. This store will be locally owned and operated by an independent franchisee (Barostas Keller, LLC). As such the profits stay here and go back into the local community. Respectfully submitted for your consideration. Thank you, Chris Crotteau BarostasKeller, LLC Woodbury, MN 651-333-0847 Packet Page Number 333 of 345 J2, Attachment 6 City of Maplewood 12/17/2021 Attn: Community Development Department 1902 County Road B East Maplewood, MN 55109 Re: Conditional Use Application 2228 Maplewood Drive We are looking to redevelop an existing property that is currently empty. It had been used as a gas station previously (over 10 years ago). The proposed use of the property will be a Scooter’s Coffee Drive-Thru Kiosk. This will be the second Scooter’s Coffee location in Maplewood, with our first store currently under construction at 2730 Stillwater Road. As we understand it, a conditional use application is required as this property is located within 350 feet of residential property. We feel the City should approve this request for the following reasons: We be designing, maintaining, constructing and operating within the plan of the City codes and ordinances. The kiosk will mimic the look and feel of the one we currently constructing. The redevelopment of the site will enhance the look and feel of the surrounding area will still maintaining the character of the area. There would be no negative effects to property values. The proposed use will not adversely affect people or property located near this site. As this usage will be similar to other drive-thru restaurants in the area, there will be no excessive noise, odor, or air pollution. This location is on the same access as other businesses in the area (Menards, car dealers, etc.), so the addition of this store will not drastically change the amount of traffic already in the area. Also, since it was previously a gas station, I would anticipate traffic levels to be in line with what it was when that station was in operation. There should be no additional costs for public facilities or services. With the size of our kiosk and usage requirements we will be able to preserve a large portion of the property in its current/natural state. With this usage being similar to other drive-thru operations in the area, and there will be little to no effects on the environment. Packet Page Number 334 of 345 J2, Attachment 6 City of Maplewood 12/17/2021 Attn: Community Development Department 1902 County Road B East Maplewood, MN 55109 RE:Variance Request 2228 Maplewood Drive We are looking to redevelop an existing property that is currently empty. It had been used as a gas station previously (over 10 years ago). The proposed use of the property will be a Scooter’s Coffee Drive-Thru Kiosk. This will be the second Scooter’s Coffee location in Maplewood, with our first store currently under construction at 2730 Stillwater Road. We are applying for a variance in the parking setback for pavement encroachment in the SE corner of the site. The encroachment totals approximately 97 SF (please see below for diagram). As you can see from the site plans, this property has a fairly limited area for development due to the size and shape of parcel.There are also some easements with drainage and utilities that have hindered how we can position the building, parking, and access. Our Civil Engineer (Stantec) has been in communication with Maplewood City Engineers to confirm drainage requirements and has designed the layout in conjunction with their guidelines. Due to the innate hardships of development on this parcel posed by the shape and existing utilities, we believe a variance is warranted for a minor encroachment within the parking setback for the project. The encroachment will not cause any major problems with access, traffic, or local residents. The encroachment will allow for proper circulation and traffic flow for customers as they access the site. Thank you for your consideration. Chris Crotteau Barostas Keller LLC 651-333-0847 Packet Page Number 335 of 345 J2, Attachment 6 Packet Page Number 336 of 345 J2, Attachment 7 Engineering Plan Review PROJECT: Scooters Coffee – 2228 Maplewood Drive PROJECT NO: 22-01 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 1-6-2022 PLAN SET: Civil Plans dated 12-16-2021 The applicant is proposing construct a Scooters Coffee drive-thru building and accompanying site improvements at 2228 Maplewood Drive.The applicant is requesting a review of the current design. This review does not constitute a final review of the plans, as the applicant will needto submit construction documents for final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management The stormwater management for this site was accounted for bythe installation of two infiltration basins between the site and Highway 61. These basins were constructed as part of the previous reconstruction of Maplewood Drive. There are noadditional stormwater management requirements for this site beyond directingrunoff to these existing basins and the comments below. 1)Portions of the site are currently shown to drain directly into the infiltration basin to the west without pre-treatment. The applicant shall provide pre-treatment to runoff prior to discharge intothe basin to capture sediment and other debris prior to discharge. Pre- treatment could consist of a catch-basin with a minimum 3-foot deep sump, a landscape- block sediment trap, or other proprietary device. 2)A stormwater maintenance agreementsigned by the owneris required to ensure the pre-treatment systems are adequately maintained. The City can provide a template for the stormwater maintenance agreement upon request. Grading and Erosion Control 3)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. 4)Adjacent streetsand parking areasshall be swept as needed to keep the pavement clear of sediment and construction debris. Packet Page Number 337 of 345 J2, Attachment 7 5)All pedestrian facilities shall be ADA compliant. 6)The total grading volume (cut/fill) shall be noted on the plans. Sanitary Sewer and Water Service 7)The applicant shall beresponsible for paying any SAC andWAC charges related to the improvements proposed with this project.A SAC determination is required for this project. 8)Modifications to the potable water system shall be reviewed and approved by Saint Paul Regional Water Services. All requirements of SPRWS shall be met. Other 9)The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. 10)A Ramsey County Right-of-way permit shall be obtained for all work within the County Road B right-of-way. 11)The applicant shall satisfy the requirements of all other permitting agencies. Please providecopies of other required permits and approvals. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 12)Grading and erosion control permit 13)Storm Sewer Permit 14)Sanitary Sewer Permit - END COMMENTS - Packet Page Number 338 of 345 J2, Attachment 8 Environmental Review Project: Scooter’s Coffee Drive-ThroughKiosk Dateof Plans: December 16, 2021 Date of Review: January 6, 2022 Location:2228 Maplewood Drive Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@maplewoodmn.gov Carole Gernes, Natural Resource Coordinator (651) 249-2416,carole.gernes@maplewoodmn.gov Background: Construction of a 627 square foot drive through coffee shop on a vacant lot located at 2228 Maplewood Drive. The property is within the Keller Lake Shoreland Overlay District. There are no significant trees or wetlands on the property. The development must comply with the City’s shoreland overlay district ordinance and landscape policies. 1.Shoreland Overlay District a.Shoreland Overlay District Ordinance: The property is within the Keller Lake Shoreland Overlay District. The maximum impervious surface coverage allowed within this district is 40 percent. b.Impervious Surface Coverage: The property is 42,135 square feet in area. The proposed development includes 9,583 square feet of impervious surface, or 23 percent coverage. The development meets the impervious surface coverage requirement. 2.Landscaping a.Landscape Policies: Review of the overall landscaping plan to ensure nonnative or invasive species are avoidedand that the appropriate number, size, and species of trees are planted. b.Landscaping Recommendations:Submit a revised landscaping plan showing: 1)Trees: a)Replace Japanese tree lilac, Syringia reticicilata,with a native, pollinator-supporting flowering tree. This tree has become invasive in Minnesota in the last few years. Please substitute with a native, pollinator-supporting flowering tree such as serviceberry. The Autumn Fire grows to about the Packet Page Number 339 of 345 J2, Attachment 8 same size and has large white, attractive spring flowers and edible fruit for wildlife value. b) Plant trees according to the instructions provided in the Minnesota Department of Natural Resources Pocket Guide to planting Trees. Here are a few highlights: •Excess soil on top of ball and burlap or containerized trees should be removed until the top of the first main lateral root isexposed. •Any encircling roots should be removed. •If containerized trees are root-bound with many encircling roots, box-cut the root ball. •Tree planting depth should leave the top of the first main lateral root exposed. Do not plant trees deeper than this or they may form encircling, strangling roots. Plant this soil level with the native soil at the planting sight level •Mulch around base of tree should be no more than 3". Please change DOUBLE SHREDDED HARDWOOD MULCH, (3") MIN to (3”) MAX. Do not create mulch volcanoes. Mulch should be level and kept 3” from the base of the tree. 2)Shrubs: a)Replace Butterfly Bush Honeysuckle (southern bush honeysuckle), Diervilla Sessifolia ‘Butterfly’. This plant is native to the southeast United States, not Minnesota. It will probably not grow here. Please substitute the native Diervilla lonicera,which looks almost identical. b)Replace Low-Gro sumac, Rhus aromatic. This plan is not native, tends to trap a lot of litter, and is difficult to weed. Over time it is no attractive. Replace with a low growing blueberry or winterberry cultivar or a native pollinator- supporting perennial such as butterfly milkweed, Asclepias tuberosa. 3)Overall landscaping: a)The landscape plan is minimal. Add at least two trees or several shrubs to the north and south side of the property. Packet Page Number 340 of 345 J2, Attachment 9 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANURARY 18, 2022 6:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E.NEW BUSINESS 2.Design Review Resolution, Scooters Coffee, 2228Maplewood Drive North Elizabeth Hammond, Planner, gave the report on the design review resolution for Scooters Coffee, 2228 Maplewood Drive North, and answered questions of the board. The applicant, Chris Crotteau of Barostas Keller, LLCaddressed the boardand answered questions. Boardmember Shankarmoved toapprove the design review resolution for a proposed drive-thru coffee kiosk at 2228 Maplewood Drive Northbased on staff recommendations,with the friendly amendments thatstaff will ascertain thatthe main discharge of rain water from the roofis internal, that the scaffold shown on the elevation is an overflow scaffold, and that the applicant provide physical samples of the exterior of the building to staff for review. Seconded by Chairperson Kempe Ayes – All The friendly amendment was accepted and the motion passed. This item will go to the city council on February 14, 2022. Packet Page Number 341 of 345 J2, Attachment 10 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, January 18, 2022 7:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E.PUBLIC HEARING 1.Scooter’s Coffee, 2228 Maplewood Drive North a.ConditionalUse Permit Resolution b.Variance Resolution Elizabeth Hammond,Planner, gave the report on the Conditional Use Permit Resolution and Variance Resolution for Scooter’s Coffee, 2228 Maplewood Drive North and answered questions of the commission. The Applicant,Chris Crotteau of Barostas Keller, LLC, addressed the commission and answered questions. Chairperson Ige opened the public hearing. Catherine Dupre,a resident at1071 County Rd B East addressed the commission. Chairperson Ige closed the public hearing. Commissioner Dahm movedto approve a resolution for a conditional use permitfor a proposed drive-thru coffee kiosk at 2228 Maplewood Drive North, with the friendly amendment that approval is contingent upon a traffic study at the next annual conditional use permit review. Seconded by Commissioner Sukolsky Ayes – Dahm, Sukolsky, Ige, Yang Nay – Eads The motion passed. Commissioner Eads requested that it be reflected in the minutes that his Nayis due to his belief that the city reconsider selling the property for this use, as it may cause issues in the future if the City needs to use property for changing the traffic flow in that area. Commissioner Yang moved to approve a variance resolution for a proposed drive-thru coffee kiosk at 2228 Maplewood Drive North. Seconded by Commissioner Dahm Ayes – All The motion passed. This item will go to the city council on February 14, 2022. Packet Page Number 342 of 345 J3 CITY COUNCILSTAFF REPORT Meeting Date February 14, 2022 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Ordinance Amending City Code Section 1-17 pertaining to Administrative Penal Offenses Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The proposed amendment would remove Section 1-17(c) – Exceptions from the Administrative Penal Offenses ordinance to allow the city to use administrative citations for violations of additional sections of the city code. Recommended Action: Motion to adopt the ordinance amending Maplewood City Code Sec 1-17 pertaining to Administrative Penal Offenses. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Adopting the amended ordinance will allow staff additional enforcement options to address violations of city code and better ensure compliance. Background: In June 2021, the city council adopted an ordinance amendment which established an administrative citation process for violations of city code. The purpose of the ordinance is to provide an additional enforcement tool to more effectively respond to violations of city code. In the past, criminal citations were the most frequent enforcement mechanism used by code enforcement staff; however, they did not result in timely or adequate resolution of code violations. Administrative citations are an alternative to issuing a criminal citation and serve the goal of increasing compliance with the Packet Page Number 343 of 345 J3 code, encourage property owners to be more receptive to enforcement efforts, provide a less formal and more cost-effective process, and keep many violations out of the criminal justice system. After implementing the amended administrative citation ordinance, staff discovered Section 1-17(c) – Exceptions limits our ability to issue administrative citations for certain code violations. For example, at this time the ordinance does not allow issuance of an administrative citation for a business that is operating without a proper license. City staff is proposing an amendment to the administrative citation section that would remove the exceptions section of the ordinance, Section 1-17(c). This change would allow an enforcement officer to issue administrative citations for violations of business licensing regulations, false alarms, dangerous dog regulations and traffic and vehicle regulations. The ordinance would allow administrative citations as an enforcement option and does not preclude the city or an enforcement officer from taking other enforcement actions. If an enforcement officer thinks that another enforcement action would better resolve the issue, he or she would not be required to issue an administrative citation. Staff recommends approval of the ordinance amendment and believes that the change will allow the city a broader use of administrative citations, if warranted. Attachments: 1.Ordinance Amendment Packet Page Number 344 of 345 J3, Attachment 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING SECTION 1-17 OF THE MAPLEWOOD CITY CODE PERTAINING TO ADMINISTRATIVE PENAL OFFENSES THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Section 1-17 (c) of the Maplewood City Code is hereby amended as follows (additions are underlined and deletions are stricken): Sec. 1-17. - Administrative penal offenses. (c) ReservedExceptions. Exceptions to the violations defined as an administrative penal offense include: a. Traffic violations that are classified as a crime or petty misdemeanor in Minnesota Statutes, chapters 168, 169,169A, 170 and 171; b. Any City Code violation that pertains to business licensing regulations, false alarms, dangerous dog regulations, and traffic and vehicle violations that are regulated under Chapter 36 of the City Code; and c. Any violation of a state law that preempts local regulations on the same topic. Section 2. Effective Date. This Ordinance shall be effective following its adoption and publication. Adopted by the City of Maplewood this ___ day of ______________________, 2022. ___________________ Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk MA745-4-776299.v2 Packet Page Number 345 of 345