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Home My WebLink About2021-12-20 City Council Meeting Minutes-Special Meeting MINUTES MAPLEWOOD CITY COUNCIL SPECIAL MEETING 4:30 P.M. Monday, December 20, 2021 Held Remotely Via Conference Call A. CALL TO ORDER A special meeting of the City Council was held remotely via conference call and was called to order at 4:30 p.m. by Mayor Abrams. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES None F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. City Manager Coleman explained the purpose and business of the special meeting. Councilmember Juenemann moved to approve agenda items G1-G5. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: December 20, 2021 City Council Special Meeting Minutes 1 $ 1,291,757.03 Checks # 108294 thru # 108350 dated 12/07/21 or 12/14/21 $ 510,212.25 Disbursements via debits to checking account dated 12/06/21 thru 12/12/21 $ 1,801,969.28 Total Accounts Payable PAYROLL $ 626,408.45 Payroll Checks and Direct Deposits dated 12/10/21 $ 626,408.45 Total Payroll $ 2,428,377.73 GRAND TOTAL Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Resolution Approving the Memorandum of Agreement (MOU) Between the State of Minnesota and Local Governments and Authorizing Participation in National Opioid Settlements Councilmember Juenemann moved to approve the Resolution Approving the Memorandum of Agreement between the State of Minnesota and Local Governments and Authorizing Participation in National Opioid Settlements. Resolution Approving the Memorandum of Agreement between Resolution 21-12-2021 A RESOLUTION APPROVING THE MEMORANDUM OF AGREEMENT (MOU) BETWEEN THE STATE OF MINNESOTA AND LOCAL GOVERNMENTS AND AUTHORIZING PARTICIPATION IN NATIONAL OPIOID SETTLEMENTS WHEREAS, the State of Minnesota, Minnesota counties and cities, and their residents, have been harmed by misconduct committed by certain entities that engage in the manufacture, marketing, promotion, distribution, or dispensing of opioids; and WHEREAS, the State of Minnesota and numerous Minnesota cities and counties joined with thousands of local governments across the country to file lawsuits against opioid manufacturer and pharmaceutical distribution companies and hold those companies accountable for their misconduct; and WHEREAS, representatives of local Minnesota governments, the League of Minnesota Cities, the Association of Minnesota Counties, the Coalition of Greater Minnesota Cities, the State of Minnesota, and the Minnesota Attorney General’s Office have negotiated and prepared a Memorandum of Agreement (MOA) to provide for the equitable distribution of proceeds to the State of Minnesota and to individual local governments from recent settlements in the national opioid litigation; and WHEREAS, by signing onto the MOA, the state and local governments maximize December 20, 2021 City Council Special Meeting Minutes 2 Minnesota’s share of opioid settlement funds, demonstrate solidarity in response to the opioid epidemic, and ensure needed resources reach the most impacted communities; and WHEREAS, it is in the best interests of the State of Minnesota and the residents of the City of Maplewood that the City participate in the national opioid litigation settlements. NOW, THEREFORE, be it resolved by the City Council of the City of Maplewood, Minnesota: 1. Participation in the opioid litigation settlements promotes the public health, safety, and welfare of the residents of the City of Maplewood. 2. The City of Maplewood supports and opts-in to the national opioid litigation settlements with the Distributors McKesson, Cardinal Health, and Amerisource Bergen, and with the Manufacturer Johnson & Johnson. 3. The Memorandum of Agreement (MOA) between the State of Minnesota and Local Governments relating to the distribution of settlement funds is approved. 4. City Staff is authorized to take such measures as necessary to sign the MOA and otherwise participate in the national opioid settlements, including executing the Participation Agreement and accompanying Release Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 3. Resolution to Accept the Additional Coronavirus Local Fiscal Recovery Fund Established under the American Rescue Plan Act Councilmember Juenemann moved to approve the Resolution to Accept the Additional Coronavirus Local Fiscal Recovery Fund Established under the American Rescue Plan Act. Resolution 21-12-2022 A RESOLUTION TO ACCEPT THE ADDITIONAL CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, since the first case of coronavirus disease 2019 (COVID-19) was discovered in the United States in January 2020, the disease has infected over 32 million and killed over 575,000 Americans (“Pandemic”). The disease has impacted every part of life: as social distancing became a necessity, businesses closed, schools transitioned to remote education, travel was sharply reduced, and millions of Americans lost their jobs; WHEREAS, as a result of the Pandemic cities have been called on to respond to the needs of their communities through the prevention, treatment, and vaccination of COVID-19. WHEREAS, city revenues, businesses and nonprofits in the city have faced economic impacts due to the Pandemic. WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 (“ARPA”) which included $65 billion in recovery funds for cities across the country. December 20, 2021 City Council Special Meeting Minutes 3 WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID- 19 in their communities, residents, and businesses. WHEREAS, an estimated $4,326,328.92 has been allocated to the City of Maplewood (“City”) pursuant to the ARPA (“Allocation”), plus an additional $141,675.36. WHEREAS, the United States Department of Treasury has adopted guidance regarding the use of ARPA funds. WHEREAS, the City, in response to the Pandemic, has had expenditures and anticipates future expenditures consistent with the Department of Treasury’s ARPA guidance. WHEREAS, the State of Minnesota will distribute ARPA funds to the City because its population is less than 50,000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The City intends to collect its share of ARPA funds from the State of Minnesota to use in a manner consistent with the Department of Treasury’s guidance. 2. City staff, together with the Mayor and the City Attorney are hereby authorized to take any actions necessary to receive the City’s share of ARPA funds from the State of Minnesota for expenses incurred because of the Pandemic. 3. City staff, together with the Mayor and the City Attorney are hereby authorized to make recommendations to the City Council for future expenditures that may be reimbursed with ARPA funds. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 4. Resolution to Commit Fund Balance in the General Fund Councilmember Juenemann moved to approve the Resolution to Commit Fund Balance in the General Fund. This resolution will commit the amount of fund balance exceeding 50% of the total General Fund current expenditures for public safety purposes. Resolution 21-12-2023 RESOLUTION TO COMMIT FUND BALANCE IN THE GENERAL FUND WHEREAS, the City’s Reserves Policy requires the City to maintain an unassigned fund balance in the General Fund at a minimum level of 41.67%, with a desired level of 50% of annual General Fund operating expenditures, and; WHEREAS, the unassigned fund balance of the General Fund is expected to exceed the desired amount of 50% of operating expenditures at December 31, 2021. THEREFORE, BE IT RESOLVED that the Maplewood City Council commits the December 20, 2021 City Council Special Meeting Minutes 4 amount of unassigned fund balance exceeding 50% of current operating expenditures at December 31, 2021 for public safety purposes. BE IT FURTHER RESOLVED that the Maplewood City Council may change or remove this commitment at any future meeting of the Council Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 5. 2022 SCORE Grant Agreement Councilmember Juenemann moved to approve the 2022 SCORE Grant Agreement. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H. UNFINISHED BUSINESS None I. NEW BUSINESS None J. ADJOURNMENT Mayor Abrams adjourned the meeting at 4:36 p.m. Andrea Sindt, City Clerk December 20, 2021 City Council Special Meeting Minutes 5