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Home My WebLink About2021-12-13 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 13, 2021 Held Remotely Via Conference Call Meeting No. 23-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams extended holiday greetings. Public Safety Director Bierdeman shared the success of the Angel Tree gift giving program. Fire and EMS Chief Mondor spoke about the Santa Parade being held December 18. Councilmember Villavicencio announced Hy-Vee will have caroling this upcoming Tuesday. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Staff Appreciation Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. November 22, 2021 City Council Meeting Minutes Call to Order was corrected from “held in City Hall Council Chambers” to read “remotely via conference call”. Councilmember Juenemann moved to approve the November 22, 2021 City Council Meeting Minutes as amended. Seconded by Councilmember Villavicencio Ayes – All, via roll call The motion passed. December 13, 2021 City Council Meeting Minutes 1 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Staff Appreciation Councilmember Juenemann thanked the code enforcement staff. Molly Wellens and Samantha Drewry were thanked for filling in and addressing urgent issues. The new Code Enforcement Officer Paul Thienes was thanked for the fast responses with lingering neighborhood issues and Molly Wellens was also thanked for her work with the homeless in our community. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. G3 & G9 were highlighted. Councilmember Cave moved to approve agenda items G1-G12. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 495,111.68 Checks # 108234 thru # 108265 dated 11/23/21 $ 66,686.25 Checks # 108266 thru # 108274 dated 11/30/21 $ 226,160.79 Checks # 108275 thru # 108293 dated 12/07/21 $ 1,305,644.23 Disbursements via debits to checking account dated 11/15/21 thru 12/05/21 $ 2,093,602.95 Total Accounts Payable PAYROLL December 13, 2021 City Council Meeting Minutes 2 $ 614,074.95 Payroll Checks and Direct Deposits dated 11/26/21 $ 614,074.95 Total Payroll $ 2,707,677.90 GRAND TOTAL Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 2. 2022 City Council Meeting Calendar Councilmember Cave moved to approve the 2022 city council meeting calendar with the meetings on the second and fourth Mondays with the exception of cancelling the December 26 meeting. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 3. Off-Sale Intoxicating Liquor License for Maplewood Liquor & Tobacco Outlet LLC, 2728 Stillwater Rd E City Clerk Sindt gave the staff report. Phoua Vang, Owner and Manager, addressed council and provided further information. Councilmember Cave moved to approve the Off-Sale Intoxicating Liquor license for Maplewood Liquor & Tobacco Outlet LLC, 2728 Stillwater Rd E. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 4. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street Councilmember Cave moved to approve the Local Lawful Gambling permit for the Church of the Presentation of the Blessed Virgin Mary on February 5th, 2022. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 5. 2022 Work Scope with HKGi for Planning Services Councilmember Cave moved to approve the work scope authorizing staff to work with HKGi on zoning code updates at a cost to not exceed $25,000. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. December 13, 2021 City Council Meeting Minutes 3 6. Renewal of NineNorth (CTV) Contract Councilmember Cave moved to approve the NineNorth (CTV) contract. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 7. Separation Agreement and Release and Waiver of All Claims Councilmember Cave moved to approve the Separation Agreement and Release and Waiver of All Claims between the City of Maplewood and Joshua Abraham; and authorize the Mayor and City Manager to execute the document. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 8. Resolution Directing Modification of Existing Construction Contract, Change Order No. 7 and No. 9, North Fire Station Construction Project Councilmember Cave moved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 7, and Change Order No. 9, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 7, and Change Order No. 9. Resolution 21-12-2016 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 7, AND CHANGE ORDER NO. 9 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 7, and Change Order No. 9. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 7 which is an increase of $6,007. The revised contract amount for Work Scope 26-A-Electrical Production Services, Inc. is $777,207. 2. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 9 December 13, 2021 City Council Meeting Minutes 4 which is an increase of $6,050 The revised contract amount for Work Scope 31-A-Park Construction is $519,970.50 Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 9. Resolution Accepting Donation From Faith Lutheran Church Councilmember Cave moved to approve the resolution accepting the donation from Faith Lutheran Church. Resolution 21-12-2017 RESOLUTION ACCEPTING A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT WHEREAS, Faith Lutheran Church has presented to the Maplewood Public Safety Department a donation in the amount of $700.00; and WHEREAS, this donation is intended for the purpose of Public Safety employees to conduct outreach to unsheltered residents in the community; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Faith Lutheran Church for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Public Safety Department as designated. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 10. GPS/Cellular/Radio Amplification Quotations for the North Fire Station Construction Project Councilmember Cave moved to approve the quote with Ancom for the installation of GPS/Cellular/Radio amplification system. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 11. Station Alerting Quotation for the North Fire Station Construction Project Councilmember Cave moved to approve the station alerting quotation from US Digital Designs for the North Fire Station Construction Project. December 13, 2021 City Council Meeting Minutes 5 Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 12. Purchase of Skid Steer Track Machine Councilmember Cave moved to approve the purchase of a skid steer track machine and direct the Mayor and City Manager to enter into a contract with Tri-State Bobcat for the purchase under MN State Contract #T-631(5) in the amount of $61,523.47. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Truth in Taxation a. Public Hearing b. Resolution Certifying Property Taxes Payable in 2022 c. Resolution Adopting the Budget and Financial Policies for 2022 and the Capital Improvement Plan for 2022-2026 Finance Director Paulseth gave the presentation. Mayor Abrams opened public hearing. The following people spoke: 1. Mike Wild Mayor Abrams closed the public hearing Councilmember Knutson moved to approve the resolution certifying property taxes payable in 2022. Resolution 21-12-2018 CERTIFYING PROPERTY TAXES PAYABLE IN 2022 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that: The following amounts are levied for property taxes payable in 2022, upon the net tax capacity in the City of Maplewood, for the following purposes: GENERAL FUND $18,185,680 DEBT SERVICE FUNDS 5,011,931 CAPITAL IMPROVEMENT FUND 210,000 BUILDING FUND 225,000 PUBLIC SAFETY EQUIPMENT FUND 425,000 COMMUNITY CENTER FUND 212,242 MAPLEWOOD AREA EDA 100,000 December 13, 2021 City Council Meeting Minutes 6 TOTAL NET TAX CAPACITY LEVY $24,369,853 BE IT FURTHER RESOLVED that the scheduled debt service levies are adjusted for other revenue sources as follows for a total debt service levy of $5,011,931. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. Councilmember Knutson moved to approve the resolution adopting the budget and financial policies for 2022, and the capital improvement plan for 2022-2026. Resolution 21-12-2019 ADOPTING THE BUDGET AND FINANCIAL POLICIES FOR 2022 AND THE CAPITAL IMPROVEMENT PLAN FOR 2022-2026 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that a budget for 2022 is hereby adopted as summarized below: Revenues: December 13, 2021 City Council Meeting Minutes 7 202120212021202220222022 FundFundFundOriginal BudgetOriginal BudgetOriginal BudgetBudgetBudgetBudget$ Change$ Change$ Change% Change% Change% Change GeneralGeneralGeneral$ $ $ 21,483,770 22,673,770 1,290,000$ $ $ 22,317,280 23,632,280 1,355,000$ $ 833,510958,510 65,0003.88%5.04%4.23% Special RevenueSpecial RevenueSpecial Revenue 797,000866,940 (36,000) 3,000,1602,985,720 (36,000) 2,203,1602,118,780 -276.43%244.40%0.00% Debt ServiceDebt ServiceDebt Service 7,390,1108,430,651 979,869 7,145,5818,158,614 958,509 (244,529)(272,037) (21,360)-3.31%-2.18%-3.23% Capital ProjectsCapital ProjectsCapital Projects 18,886,16010,853,960 7,898,458 16,157,440 8,565,6506,057,056 (2,728,720)(4,796,904) 667,192-14.45%-44.19%8.45% EnterpriseEnterpriseEnterprise 13,939,52511,512,448 (1,149,429) 14,685,62512,684,290 (1,153,829) 1,171,842 746,100(4,400) 10.18%5.35%0.38% Internal ServiceInternal ServiceInternal Service 8,966,1278,935,467 25,000 9,312,6009,268,950 36,000 346,473333,483 11,0003.86%3.73%N/A TOTAL TOTAL TOTAL$ $ $ 60,474,990 11,963,400 71,305,436 $ $ $ 65,026,896 72,887,294 7,216,736$ $ $ (4,746,664) 4,551,9061,581,858-39.68%7.53%2.2 2% Expenditures: Other Financing Sources/Uses (Net): BE IT FURTHER RESOLVED that the 2022-2026 Capital Improvement Plan, with projects totaling $66,708,421, is hereby adopted. BE IT FURTHER RESOLVED that the 2022 Financial Management Policies, as included in the budget document and attached below, will supersede all existing policies and are hereby adopted. BE IT FURTHER RESOLVED that budgets for public improvements will be amended when the Council approves the project and establishes the budget for the project. BE IT FURTHER RESOLVED that the budgets for Governmental Funds are adopted for financial reporting and management control and the budgets for all other funds are adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts within a fund shall only require the approval of the City Manager or designee. December 13, 2021 City Council Meeting Minutes 8 However, City Council approval is required for transfers between funds and from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year, except appropriations for capital improvement projects which will not lapse until the project is completed or canceled by the City Council Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. otion passed I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Directing Modification of Existing Construction Contract Authorizing the Use of Prevailing Wage, Change Order No. 10, North Fire Station Construction Project Fire & EMS Chief Mondor gave the staff report. Councilmember Juenemann moved to approve resolution Directing Modification of the Existing Construction Contract Authorizing the Use of Prevailing Wage, Change Order No. 10, North Fire Station Construction Project, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 10. Resolution 21-12-20 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 10 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 10 which is an increase of $430,539.88. The revised contract for Work Scope 7H-Jackson and Associates, LLC, includes a $56,874.18 increase. The revised contract for Work Scope 9B-9D-Superset Tile & Stone, LLC, includes a $15,537.23 increase. The revised contract for Work Scope 32D-Century Fence, includes a $7,560 increase. December 13, 2021 City Council Meeting Minutes 9 The revised contract for Work Scope 32B-Ebert, Inc., includes a $28,109.50 increase. The revised contract for Work Scope 03M-Ebert, Inc., includes a $132,063.95 increase. The revised contract for Work Scope 32F-North Metro Companies, includes a $23,825, increase. The revised contract for Work Scope 26A-Electrical Production Services, Inc. includes a $121,050 increase. The revised contract for Work Scope 06-G-Ebert, Inc., includes a $45,520.02 increase Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events and the past year. Mayor Abrams adjourned the meeting at 8:30 p.m. Andrea Sindt, City Clerk December 13, 2021 City Council Meeting Minutes 10