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2021-09-27 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,September27,2021 City Hall, Council Chambers Meeting No.18-21 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.September 13, 2021City Council Workshop Meeting Minutes 2.September13, 2021 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Swearing-In Ceremony -Police Lieutenant Michael Dugas 4.Swearing-In Ceremony-Fire Captain Brad Davison 5.Presentation from League of Women Voters 6.Resolution for Commissioner Reappointments G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Financial Report for the Month Ended August 31, 2021 3.Partial Release and Grant of Right of Way with Magellan Pipeline Company, L.P. 4.Local Lawful Gambling Permits for the Church of the Presentation of the Blessed Virgin Mary 5.Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, 5 and No. 6, NorthFire Station Construction Project 6.Resolution Approving Laws of Minnesota 2021 First Special Session, Chapter 14, Article 4, Section 14, Relating to a Sales Tax Exemption for Certain Construction Materials 7.Reciprocal Emergency Services Agreement Between the City of Vadnais Heights and the City of Maplewood 8.Resolution Accepting 2021 Minnesota DNR Shade Tree Program Bonding Grant 9.Agreement with Baker Tilly to Conduct a Classification and Compensation Study 10.Agreement with Common Sense Consulting @ Workto Provide Diversity, Equity, and Inclusion Services H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed onthe back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution Providing for the Issuance and Sale of General Obligation Refunding Bonds, Series 2021B, to be Issued in the Proposed Aggregate Principal Amount of $8,275,000 2.Mississippi River Corridor Critical Area and Slopes and Bluffs Ordinances a.Ordinance Repealing the Mississippi River Corridor Critical Area (MRCCA) Ordinance and Creating a New MRCCA Ordinance b.Resolution Authorizing Publication of MRCCAOrdinance by Title and Summary c.Ordinance Repealing the Slopes and Erosion Control Ordinance and Creating a New Slopes and Bluffs Ordinance d.Resolution Authorizing Publication of the Slopes and Bluffs Ordinance by Title and Summary 3.City Manager Annual Performance Evaluation a.Intent to Close Regular Meeting Pursuant to Minnesota Statutes §13D.05, subd. 3(a) b.Summarize Conclusions of the City Manager Performance Evaluation c.FourthAmendment to City Manager Employment Agreement K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday,September 13, 2021 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at6:00 p.m. by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio,CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberKnutsonmoved to approve the agenda as submitted. Seconded by CouncilmemberJuenemannAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.North End Zoning District Community Development Director Thomson introduced the topic. Rita Trapp, with HKGi, gave the presentation and answered questions of council.Community Development Director Thomson and City Manager Coleman answered questions of the council and provided further information. No Action Required. F.ADJOURNMENT Mayor Abramsadjourned the meetingat6:29p.m. September 13, 2021 City Council Workshop Minutes 1 Council Packet Page Number 1 of 295 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 13, 2021 City Hall, Council Chambers Meeting No. 17-21 A.CALL TO ORDER A meeting of the City Council was held in the City HallCouncil Chambers and was called to order at7:04p.m. by Mayor Abrams. Mayor Abrams recounted the accident that took place recently involving sixNorth High students resulting in the death of two, one of whom was a Maplewood resident. Mayor Abrams gave condolences to all who are affected, expressed thanks to all first responders who assisted,and outlined actions taken by the Mayor and Public Safety Department. B.PLEDGE OF ALLEGIANCE Emily, Maria, and Sophia Hawkinson, daughters of Sgt. Tim Hawkinson, led the council in the pledge of allegiance. C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave,CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberJuenemannmoved to approve the agenda as submitted. Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.August 23, 2021City CouncilWorkshop Meeting Minutes CouncilmemberJuenemannmoved to approve the August 23, 2021 City Council Workshop Meeting Minutes as submitted. Seconded by CouncilmemberCaveAyes – All The motion passed. 2.August 23, 2021 City CouncilMeeting Minutes CouncilmemberJuenemannmoved to approve the August 23, 2021 City Council Meeting September 13, 2021 City Council Meeting Minutes 1 Council Packet Page Number 2 of 295 E2 Minutes as submitted. Seconded by CouncilmemberCaveAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations None 3.Swearing-In Ceremony - Police Sergeant Tim Hawkinson and Police Lieutenant Joe Steiner Public Safety Director Bierdeman addressed thecouncil and introduced theofficers. City Clerk Sindt administered the oaths. Lieutenant Steiner and Sergeant Hawkinsoneach addressed the council after the pinning of their badges. No Action Required. 4.Update of Parks & Recreation Programming and NatureCenter Task Forces Assistant City Manager/HR Director Sable gave the presentation. Recreation Program Supervisor Brenneman provided further information. Parks & Recreation Manager Robbins answered questions of the council. No Action Required G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberJuenemannmoved to approve agenda items G1-G2. Seconded by CouncilmemberCave Ayes – All The motion passed. 1.Approval of Claims CouncilmemberJuenemannmoved to approve the approval of claims. September 13, 2021 City Council Meeting Minutes 2 Council Packet Page Number 3 of 295 E2 ACCOUNTS PAYABLE: $71,068.47Checks # 107847 thru # 107872 dated 08/24/21 $708,597.45Checks # 107873 thru # 107905 dated 08/31/21 $995,833.25Checks # 107906 thru # 107933 dated 09/07/21 $1,752,565.40Disbursements via debits to checking account dated 08/16/21 thru 09/05/21 $3,528,064.57Total Accounts Payable PAYROLL $623,372.50Payroll Checks and Direct Deposits dated 08/20/21 $599,400.19Payroll Checks and Direct Deposits dated 09/03/21 $1,222,772.69Total Payroll $4,750,837.26GRAND TOTAL Seconded by CouncilmemberCaveAyes – All The motion passed. 2.Resolution Allocating ARPA Funds to the EDA CouncilmemberJuenemannmoved to approve the Resolution Allocating American Rescue Plan Act Funds to the Maplewood Economic Development Authority (EDA). Resolution 21-09-1979 Resolution Allocating American Rescue Plan Funds to the Maplewood Economic Development Authority Whereas, the American Rescue Plan Act (ARPA) was passed by Congress on March 10, 2021 and signed into law on March 11, 2021; and Whereas, ARPA provides $350 billion in emergency funding for eligible state, local, territorial, and Tribal governments to respond to the Covid-19 emergency and restore jobs; and Whereas, the City of Maplewood (City) was awarded a total of $4,326,328.92 in ARPA funding (Funds), with the first half received in July of 2021; and Whereas, ARPA authorizes the City to transfer a portion of the Funds to other units of government; and September 13, 2021 City Council Meeting Minutes 3 Council Packet Page Number 4 of 295 E2 Whereas, ARPA authorizes Funds to be used to assist industries impacted by the Covid-19 public health emergency, including travel, tourism, and hospitality, as well as other similarly impacted industries (Aid to Impacted Industries); and Whereas, ARPA authorizes Funds to be used to assist small businesses and non- profits recover from the negative economic impacts of the Covid-19 pandemic (Aid to Nonprofit Agencies); and Whereas, the Maplewood Economic Development Authority (EDA) plans to provide grants to assist businesses and nonprofits impacted by the Covid-19 public health emergency (Assistance Grants), and proposes to use a portion of the Funds for such purposes; and Whereas, the City Council has determined that transferring the administration of a portion of the Funds to the EDA for the Assistance Grants is in the best interests of the City and that the Funds designated for Assistance Grants will comply with federal and state guidelines for the use of the Funds under ARPA. Therefore, Be It Resolved that the Maplewood City Council hereby allocates a total of $390,000 of the Funds to the Maplewood EDA, with $40,000 for Aid to Impacted Industries and $350,000 for Aid toNonprofit Agencies for the purpose of administering the Assistance Grants, in accordance with federal and state guidelines for expending the Funds. Be It Further Resolved that the City Council will allocate or expend the remaining ARPA funds at an appropriate time during the grant period. Seconded by CouncilmemberCaveAyes – All The motion passed. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign inwith the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a.Assessment Hearing, 7:00 p.m. b.Resolution Adopting Assessment Roll Assistant City Engineer Jarosch gavethe staff report. Public Works Director Love provided further information. City Attorney Batty gave additional information. Council directed staff to continue September assessment hearings in future years. Mayor Abrams opened the public hearing. The following peoplespoke: None Mayor Abrams closed the public hearing. CouncilmemberJuenemannmoved to approve the Resolution Adopting Assessment Roll September 13, 2021 City Council Meeting Minutes 4 Council Packet Page Number 5 of 295 E2 for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. Resolution 21-09-1980 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 23, 2021, calling for a Public Hearing, the assessment roll for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 was presented ina Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of September 7, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on September 13, 2021 as to their recommendations for adjustments. 3.The assessment roll for the Montana-Nebraska Area Pavement Rehabilitation as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4.Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2022 and shall bear interest at the rate of 3.3 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2021. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2021, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time afterNovember 15, 2021, pay to the county auditor the entire amount of the assessment remaining unpaid, with September 13, 2021 City Council Meeting Minutes 5 Council Packet Page Number 6 of 295 E2 interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5.The City Engineer and City Clerk shall forthwith after November 15, 2021, but no later than November 16, 2021, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by CouncilmemberKnutson Ayes – All The motion passed. 2.Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a.Assessment Hearing, 7:00 p.m. b.Resolution Adopting Assessment Roll Assistant City Engineer Jarosch gave the staff report. Mayor Abrams opened the public hearing. The following personspoke: 1. Miguel Olvera, 967 Dennis Street S. Mayor Abrams closed the public hearing. Councilmember Juenemannmoved to approve the Resolution Adopting Assessment Roll for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09. Resolution 21-09-1981 RESOLUTIONADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on August 23, 2021, calling for a Public Hearing, the assessment roll for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a.Parcel 132822430005 – Benjamin and Debra Reece, 2508 Southcrest Avenue East. It is currently proposed that 2508 Southcrest Avenue be assessed for two residential units for a total assessment amount of $6,900. The property owners are requesting a cancellation of one residential unit of their proposed assessment due to a utility easement over the vacant portion of their property, which makes the vacant portion unbuildable. No other objections have been received as of September 7, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,MINNESOTA: September 13, 2021 City Council Meeting Minutes 6 Council Packet Page Number 7 of 295 E2 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09: a.Parcel 132822430005 – Benjamin and Debra Reece, 2508 Southcrest Avenue East. It is currently proposed that 2508 Southcrest Avenue be assessed for two residential units for a total assessment amount of $6,900. The property owners are requesting a cancellation of one residential unit of their proposed assessment due to a utility easement over the vacant portion of their property, which makes the vacant portion unbuildable. Staff have verified this situation and recommend approvalof the cancellation of one of the two residential units from the assessment to 2508 Southcrest Avenue. The new total assessment for this parcel will be one residential unit at $3,450. 3.The assessment roll for the Southcrest-Ferndale Area Pavement Rehabilitation as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4.Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2022 and shall bear interest at the rate of 3.3 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2021. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 1, 2021, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2021, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5.The City Engineer and City Clerk shall forthwith after November 15, 2021, but no later than November 16, 2021, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessmentsshall be collected and paid over the same September 13, 2021 City Council Meeting Minutes 7 Council Packet Page Number 8 of 295 E2 manner as other municipal taxes Seconded by CouncilmemberCave Ayes – All The motion passed. I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution Adopting the 2022 Preliminary Property Tax Levy and Setting the 2022 Budget Public Hearing Date and Time Finance Director Paulseth gave the presentation. Councilmember Juenemannmoved to adopt the resolution setting a preliminary tax levy for taxes payable in 2022 of $24,369,853, and setting the 2022 budget hearing for December 13, 2021 at 7:00 PM. Resolution 21-09-1982 RESOLUTION ADOPTING THE 2022 PRELIMINARY PROPERTY TAX LEVY AND SETTING THE 2022 BUDGET PUBLIC HEARING DATE AND TIME WHEREAS, State law requires that the City Council adopt a proposedproperty tax levy for taxes payable in 2022 by September 30, 2021; and WHEREAS, the City Council has reviewed the proposed 2022 Budget and has determined the amount of the proposed tax levy payable in 2022, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1.The proposed tax levy for taxes payable in 2022, in the amount of $24,369,853 is hereby adopted and shall be certified to the Ramsey County Auditor as follows General Fund $18,185,680 Debt Service Funds $ 5,011,931 EDA Fund $ 100,000 Capital Improvement Fund $ 210,000 Public Safety Equipment Fund$ 425,000 Building and Facilities Fund $ 225,000 Community Center Fund $ 212,242 Total Levy $24,369,853 2.Debt levies have been reduced by other revenue sources as follows September 13, 2021 City Council Meeting Minutes 8 Council Packet Page Number 9 of 295 E2 Levy year 2021ADDITIONS ORCERTIFIED ORIGINALDATEPAYABLE 2022REDUCTIONS BYDEBT BOND ISSUES PRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY ======================================================================================= GO IMP 2007B5,090,00015-Oct-07$-0.00$- GO IMP REFUNDING 2009A4,680,0001-Apr-090.000.000.00 GO IMP 2011A10,000,0001-Jun-110.000.000.00 GO 2012A5,780,0001-Jul-12115,216.00-60,596.0054,620.00 GO 2013A refunding6,180,0001-Jun-13446,368.13-0.13446,368.00 GO 2013B refunding3,700,00018-Dec-13214,856.25-0.25214,856.00 GO 2014A 7,745,0001-Aug-14519,615.770.23519,616.00 GO Imp 2015A refunding3,790,0001-Jan-15343,665.000.00343,665.00 GO 2015B 1,215,0008-Jul-15114,240.00-67,620.0046,620.00 GO 2015C refunding7,990,0008-Jul-15439,373.04-0.04439,373.00 GO 2016A 3,765,0008-Sep-16170,233.840.16170,234.00 GO 2016B refunding5,775,0008-Sep-16563,592.50-200,345.50363,247.00 GO Imp Refunding 2017B3,145,00011-May-17537,624.37-0.37537,624.00 GO 2017A3,850,00011-May-17102,469.62165,000.38267,470.00 GO 2018A6,940,00014-Jun-18287,476.00171,000.00458,476.00 GO 2019A4,475,00018-Jul-19157,676.5796,783.43254,460.00 GO 2020A5,480,0004-Nov-20415,593.63-190,970.63224,623.00 GO 2020B6,200,0001-Jul-20347,422.970.03347,423.00 GO CAPT IMPR 2021A9,500,00025-Jan-21323,255.630.37323,256.00 --------------------------------------------------------------------- $5,098,679.32-$86,748.69$5,011,931.00 ======================================== 3.The date for the public hearing and consideration of the final 2022 levy and budget shall be Monday, December 13, 2021 at 7:00 pm in the Maplewood City CouncilChambers Seconded by Councilmember KnutsonAyes – All The motion passed. 2.Second Amendment to Maplewood Community Center Operating Agreement City Manager Coleman gave the staff report. CouncilmemberJuenemannmoved to approve the Second Amendment to Maplewood Community Center Operating Agreement with the YMCA of the North, dated September 13, 2021. Seconded by Councilmember KnutsonAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at8:55 p.m. September 13, 2021 City Council Meeting Minutes 9 Council Packet Page Number 10 of 295 F1a Council Packet Page Number 11 of 295 F3 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director AGENDA ITEM: Swearing-In Ceremony Î Police Lieutenant Michael Dugas Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Police Lieutenant Michael Dugas will be sworn in as he is advancing his career with the Maplewood Police Department. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. N/A Background: Lieutenant Dugas grew up in the St Paul and Roseville area with his parents and sister who he is still very close to. He is married to his loving wife Brenda and they have two boys Lucas and Andrew. Lieutenant Dugas began his career in fire and EMS and after five years switched his public safety focus to policing. He came to Maplewood in 2002 as a police officer/paramedic. During his time as a police officer/paramedic, Lieutenant Dugas was a field training officer, a drug recognition expert, use of force trainer, and served on the special weapons and tactics team. While he was a patrol officer Lieutenant Dugas earned a bachelorÓs degree in police science and a masterÓs degree in public safety administration. Council Packet Page Number 12 of 295 F3 In 2009 Lieutenant Dugas was promoted to Sergeant. As a sergeant, he led patrol officers, SWAT operators, and the special enforcement unit. As a sergeant, he also co-developed the employee mental health program and MHOT with Fire Chief Mondor. In addition, he developed the agency's transparency program and EMR programs. Lieutenant Dugas is extremely excited to begin this new phase of his career focusing on professional standards. Attachments: None Council Packet Page Number 13 of 295 F4 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor AGENDA ITEM: Swearing-In Ceremony - Fire Captain Brad Davison Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Fire Captain Brad Davison will be sworn in as he advances his career with the Maplewood Fire Department. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. N/A Background: Brad Davison has been with the Maplewood Fire Department as a Firefighter/Paramedic since 2018. Brad previously worked as a Firefighter/Engineer/Paramedic with the fire department in Indianola, Iowa from 2011-2018. Brad grew up in Iowa. He earned his BachelorÓs Degree from Simpson College, and he has also earned a MasterÓs Degree in Public Administration from American Military University. During his time with the Maplewood Fire Department, Brad has taken on several leadership roles within the Department. Brad has been a member of the DepartmentÓs training committee, employee engagement committee, and chairs the departmentÓs community outreach. He has also participated in the DepartmentÓs strategic planning process. Most recently, Brad co-led the 2021 Council Packet Page Number 14 of 295 F4 strategic planning process. In addition, he leads the DepartmentÓs communications and social media efforts. Brad has been a contributor to national fire service publications focusing on the topics of recruitment and retention and emerging trends in fire service operations. In his new role, Captain Davison will be focusing on community and employee engagement, diversity, equity and inclusion initiatives, professional standards and development, staffing, recruitment and retention and administrative development. Attachments: None Council Packet Page Number 15 of 295 F5 Council Packet Page Number 16 of 295 F5, Attachment 1 Council Packet Page Number 17 of 295 F5, Attachment 2 Council Packet Page Number 18 of 295 F5, Attachment 2 Council Packet Page Number 19 of 295 F5, Attachment 2 Council Packet Page Number 20 of 295 F5, Attachment 2 Council Packet Page Number 21 of 295 F5, Attachment 2 o o o Council Packet Page Number 22 of 295 F5, Attachment 2 Council Packet Page Number 23 of 295 F5, Attachment 2 o o o Council Packet Page Number 24 of 295 F5, Attachment 2 Council Packet Page Number 25 of 295 F5, Attachment 2 Council Packet Page Number 26 of 295 F5, Attachment 2 Council Packet Page Number 27 of 295 F6 Council Packet Page Number 28 of 295 F6 Council Packet Page Number 29 of 295 F6, Attachment 1 Council Packet Page Number 30 of 295 F6, Attachment 2 Council Packet Page Number 31 of 295 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 32 of 295 G1 Council Packet Page Number 33 of 295 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10793409/14/202100585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - AUGUST859.95 10793505598PROSECUTION SERVICES - AUGUST16,250.00 09/14/2021KELLY & LEMMONS, P.A. 10793609/14/202106084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - AUGUST8,512.98 10793700875CANON COPIER USAGE FEES - AUGUST1,804.23 09/14/2021LOFFLER COMPANIES, INC. 09/14/202100875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES261.99 00875CANON COPIER USAGE FEES-8/10-9/954.05 09/14/2021LOFFLER COMPANIES, INC. 10793809/14/202105670PETERSON COUNSELING/CONSULTINGCONSULTING SERVICES - AUGUST1,500.00 10793901574BITUMINOUS MATERIALS9,419.95 09/14/2021T A SCHIFSKY & SONS, INC 09/14/202101574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIALS9,079.40 01574ASPHALT - PAVE NC PARKING LOT7,605.00 09/14/2021T A SCHIFSKY & SONS, INC 09/14/202101574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIALS777.20 10794001190POLE RELOCATE FOR N FIRE STATION9,738.45 09/14/2021XCEL ENERGY 10794109/14/202105854ACCELA INC.2021-2022 SUBSCRIPTION FOR ACCELA60,639.63 10794205972COMMUNITY SOLAR AGREEMENT-JUNE11,823.21 09/14/2021BHE COMMUNITY SOLAR, LLC 10794309/14/202103020BRADLEY R BEHNKE GOLF MGMT LLCPARTIAL REFUND OF LIQUOR LICENSE1,266.75 10794409/14/202104782DOHERTY'S AUTO BODY REPAIR INCREPAIR DOOR M322955.00 10794509/14/202104371ELECTRO WATCHMAN INC.HALF PMT - NC RESTROOM PROJ1,272.38 10794609/14/202106009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-AUG920.00 10794709/14/202103330HOISINGTON KOEGLER GROUP INCZONING ORDINANCE UPDATE2,105.00 10794809/14/202105642KFT FIRE TRAINER, LLCEMTF T500 INSTALL ASSEMBLY3,340.00 09/14/202105642KFT FIRE TRAINER, LLCEMTF T500 INSTALL ASSEMBLY1,549.80 10794909/14/202100827L M C I TWORK COMP QTR OCT-DEC 2021196,549.00 09/14/202100827L M C I TINSURANCE PREMIUM OCT-DEC 202164,727.00 10795009/14/202105222MARTIN-MCALLISTERPUBLIC SAFETY ASSESSEMENT2,500.00 10795109/14/202105838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM242.66 10795209/14/202106133NO WAIT INSIDE, LLCNOWAITINSIDE SERVICE1,600.00 09/14/202106133NO WAIT INSIDE, LLCNOWAITINSIDE SERVICE956.50 10795309/14/202106268NORTHLAND GRADING & EXCAVATINGPROJ 16-25 STERLING STREET BRIDGE113,025.06 10795409/14/202100001ONE TIME VENDORREIMB P MICKELSEN-SPRINKLER REPAIR758.73 10795509/14/202100001ONE TIME VENDORREIMB K ELMASRY - RAINGARDEN MAINT500.00 10795609/14/202100001ONE TIME VENDORREFUND R VANDERHOFF-TRANS MEDIC225.00 10795709/14/202100001ONE TIME VENDORREIMB T BAGAN - SPRINKLER REPAIR165.00 10795809/14/202100001ONE TIME VENDORREFUND C O'DEEN - TRANS MEDIC164.25 10795909/14/202106111QUADIENT FINANCE USA, INC.POSTAGE - 1902 POSTAGE MACHINE 62971,056.85 10796009/14/202105939SHERMAN ASSOCIATES, INCTIF PMT - 1ST HALF 2021 - PHASE 2115,537.80 09/14/202105939SHERMAN ASSOCIATES, INCTIF PMT - 1ST HALF 2021 - PHASE 136,595.64 10796109/14/202104256SHI INTERNATIONAL CORPCISCO SMARTNET MAINT SUBSCRIPTION12,423.80 09/14/202104256SHI INTERNATIONAL CORPCABLE FOR NEW NETWORK SWITCH220.00 09/14/202104256SHI INTERNATIONAL CORPM365 TEAMS VOICE LICENSES - TESTING105.60 09/14/202104256SHI INTERNATIONAL CORPM365 TEAMS VOICE LICENSES- TESTING70.00 09/14/202104256SHI INTERNATIONAL CORPM365 TEAMS VOICE LICENSES- TESTING70.00 10796209/14/202105213TENNIS ROLL OFF LLCTRASH DUMPSTER - CLEARING OUT NC603.50 10796309/14/202101626TIERNEY BROTHERS INC.TECHNICAL SERVICE ON-SITE322.76 10796409/14/202102464US BANKFUNDS FOR CITY HALL ATM10,000.00 10796509/14/202102464US BANKPAYING AGENT FEES500.00 708,654.12 Checks in this report. 32 Council Packet Page Number 34 of 295 G1, Attachments Check Register City of Maplewood CheckDateVendorDescriptionAmount 10796609/21/202100211BRAUN INTERTEC CORP.NORTH FIRE STATION CONST PROJ11,773.00 10796700519TIGER TAILS FOR JET & JET/VAC TRUCKS180.00 09/21/2021FLEXIBLE PIPE TOOL CO. 10796809/21/202102696MUSKA ELECTRIC COPROJ 21-11 EMERGENCY GENERATOR32,300.00 10796901409NEW FIRE STATION3,274.85 09/21/2021S E H 10797009/21/202101574T A SCHIFSKY & SONS, INCBITUMINOUS MATERIALS12,085.43 10797104192EMS BILLING - AUGUST8,614.58 09/21/2021TRANS-MEDIC 09/21/202104192TRANS-MEDICEMS BILLING - JULY8,374.11 10797201819LOCAL PHONE SERVICE 08/15 - 09/14596.99 09/21/2021WINDSTREAM 10797309/21/202101190XCEL ENERGYELECTRIC & GAS UTILITY3,618.38 01190ELECTRIC & GAS UTILITY2,868.25 09/21/2021XCEL ENERGY 09/21/202101190XCEL ENERGYELECTRIC & GAS UTILITY303.00 01190FIRE SIRENS54.52 09/21/2021XCEL ENERGY 10797409/21/202105013YALE MECHANICAL LLCPROJ 21-11 EMERGENCY GENERATOR12,339.00 05013PROJ 21-11 EMERGENCY GENERATOR6,563.00 09/21/2021YALE MECHANICAL LLC 09/21/202105013YALE MECHANICAL LLCSUMMER HVAC MAINT-PUBLIC WORKS1,091.75 09/21/202105013YALE MECHANICAL LLCSUMMER HVAC MAINT - CENTRAL FS555.75 09/21/202105013YALE MECHANICAL LLCSUMMER HVAC MAINT-PARK MAINT287.75 10797509/21/202106163AL TECHNOLOGIES, LLCONLINE BENEFITS ADMIN FEE- SEPT362.25 10797609/21/202102193APOLLO HEATING & VENTILATINGREFUND PERMT 2713 - 7TH ST E129.00 10797709/21/202100181BERWALD ROOFING CO INCPROJ 20-06 1902 BLDG RE-ROOF PMT#323,465.00 10797809/21/202105948BLUE NET, INC.BINDTUNING WEB PARTS/SUBSCRIPTION2,850.00 10797909/21/202102679CENTURY FENCE CONORTH FIRE STATION CONST PROJ17,470.50 10798009/21/202105823CENTURYLINKANALOG LINE FOR POLICE FAX MACHINE73.19 10798109/21/202105479COMMERCIAL PARTNERS TITLE, LLCTITLE & ASSESSMENT SEARCH/EXAM FEE1,408.00 10798209/21/202100382DAVIS LOCK & SAFEREPLACEMENT KEYS60.00 10798309/21/202103463EBERT CONSTRUCTIONNORTH FIRE STATION CONST PROJ123,906.12 09/21/202103463EBERT CONSTRUCTIONNORTH FIRE STATION CONST PROJ110,406.62 09/21/202103463EBERT CONSTRUCTIONNORTH FIRE STATION CONST PROJ3,420.00 10798409/21/202106255ELECTRICAL PRODUCTION SERVICESNORTH FIRE STATION CONST PROJ11,685.00 09/21/202106255ELECTRICAL PRODUCTION SERVICESNORTH FIRE STATION CONST PROJ1,254.00 10798509/21/202104371ELECTRO WATCHMAN INC.UPGRADE NC SECURITY SYS GSM TO LTE300.00 10798609/21/202106254GENERAL SHEET METAL CO. LLCNORTH FIRE STATION CONST PROJ11,400.00 10798709/21/202106009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-JUL920.00 10798809/21/202100755JEFFERSON FIRE & SAFETY INCFIRE HOSE - NIEDNER REELTEX787.60 10798909/21/202101897KRAUS-ANDERSON CONSTRUCTION CONORTH FIRE STATION CONST PROJ30,798.44 10799009/21/202100827L M C I TWC CLAIM #0045341210,171.60 09/21/202100827L M C I TWC CLAIM #004607681,768.00 10799109/21/202100917MACQUEEN EMERGENCYFIRE PPE - FIRE DEX5,193.52 10799209/21/202100532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL-JULY1,469.00 09/21/202100532MADDEN GALANTER HANSEN, LLPHR LEGAL FEES ARB & ADMIN - JULY170.00 10799309/21/202101136NARDINI FIRE EQUIP CO INCALARM SYSTEM INSPECTION - SOUTH FS278.50 10799409/21/202106257NINE NORTHPRODUCTION SERVICES - AUGUST1,350.40 10799509/21/202105804NM CLEAN 1, LLCVEHICLE WASHES - JULY25.98 09/21/202105804NM CLEAN 1, LLCVEHICLE WASHES - AUGUST12.99 10799609/21/202101182NORTHERN AIR CORPNORTH FIRE STATION CONST PROJ17,907.50 09/21/202101182NORTHERN AIR CORPNORTH FIRE STATION CONST PROJ16,110.10 10799709/21/202100001ONE TIME VENDORJEANETTA & SONS - REPAIR SEWER LINE2,600.00 10799809/21/202100001ONE TIME VENDORREFUND G HER - WAKEFIELD RENTAL322.13 10799909/21/202102903PARK CONSTRUCTION CONORTH FIRE STATION CONST PROJ198,526.25 09/21/202102903PARK CONSTRUCTION CONORTH FIRE STATION CONST PROJ114,380.00 10800009/21/202102008RAMSEY COUNTY PUBLIC WORKSSTREET STRIPING19,628.29 10800109/21/202101340REGIONS HOSPITALMEDICAL SUPPLIES69.62 10800209/21/202102086ST PAUL AREA CHAMBER OF COMMMEMBERSHIP INVESTMENT 2021450.00 10800309/21/202106251THORNBERG STEELNORTH FIRE STATION CONST PROJ70,945.15 Council Packet Page Number 35 of 295 G1, Attachments 10800409/21/202106107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - AUGUST3,702.12 10800509/21/202105663TRANS UNION LLCCREDIT REPORTING SERVICE - JULY60.00 05663CREDIT REPORTING SERVICE - AUGUST60.00 09/21/2021TRANS UNION LLC 10800609/21/202101665TWIN CITY HARDWARENORTH FIRE STATION CONST PROJ332.50 10800706265NORTH FIRE STATION CONST PROJ36,516.34 09/21/2021WELLS CONCRETE 09/21/202106265WELLS CONCRETENORTH FIRE STATION CONST PROJ26,101.01 973,727.08 42Checks in this report. Council Packet Page Number 36 of 295 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayee DescriptionAmount 9/7/2021Delta DentalDental Premium5,153.36 9/7/2021MN State TreasurerDrivers License/Deputy Registrar40,443.91 9/8/2021MN State TreasurerDrivers License/Deputy Registrar74,380.28 9/9/2021MN State TreasurerDrivers License/Deputy Registrar78,648.61 9/10/2021MN State TreasurerDrivers License/Deputy Registrar121,768.56 9/10/2021Optum HealthDCRP & Flex plan payments303.34 9/13/2021Delta DentalDental Premium1,787.37 9/13/2021MN Dept of Natural ResourcesDNR electronic licenses1,156.53 9/13/2021MN State TreasurerDrivers License/Deputy Registrar156,510.13 9/14/2021MN State TreasurerDrivers License/Deputy Registrar44,854.33 9/15/2021MN State TreasurerDrivers License/Deputy Registrar52,798.74 9/16/2021MN State TreasurerDrivers License/Deputy Registrar94,205.32 9/17/2021ICMA (Vantagepointe)Deferred Compensation7,710.00 9/17/2021ICMA (Vantagepointe)Retiree Health Savings920.00 9/17/2021Labor UnionsUnion Dues1,965.88 9/17/2021MidAmericaHRA Flex Plan - AUL16,162.75 9/17/2021MN Dept of Natural ResourcesDNR electronic licenses129.30 9/17/2021MN State TreasurerDrivers License/Deputy Registrar91,333.94 9/17/2021MN State TreasurerState Payroll Tax27,260.64 9/17/2021Optum HealthDCRP & Flex plan payments87.96 9/17/2021P.E.R.A.P.E.R.A.139,312.47 9/17/2021U.S. TreasurerFederal Payroll Tax112,791.69 9/17/2021US Bank VISA One Card*Purchasing Card Items40,747.16 1,110,432.27 *Detailed listing of VISA purchases is attached. Council Packet Page Number 37 of 295 G1, Attachments Purchasing Card Items Transaction Transaction DatePosting DateMerchant NameAmountN ame 09/08/202109/09/2021FLEET FARM 2700$40.14DAVE ADAMS OFFICE DEPOT #1090 08/26/202108/30/2021$186.69REGAN BEGGS 08/26/202109/01/2021OFFICE DEPOT #1090$18.66REGAN BEGGS AMAZON.COM*255Y81HD0 08/31/202109/01/2021$69.38REGAN BEGGS 09/02/202109/03/2021FEDEX OFFICE 00000828$65.49ASHLEY BERGERON CUSTOMINK LLC 09/08/202109/09/2021$159.76ASHLEY BERGERON 09/08/202109/09/2021CUSTOMINK LLC$480.00ASHLEY BERGERON ISSUU 09/01/202109/01/2021$420.00CHAD BERGO 09/03/202109/06/2021B&H PHOTO 800-606-6969$534.66CHAD BERGO VIMEO PRO 09/04/202109/06/2021$240.00CHAD BERGO 09/03/202109/06/2021TARGET 00011858$37.29NEIL BRENEMAN GRAFIX SHOPPE 09/09/202109/10/2021$70.00DANIEL BUSACK 08/27/202108/30/2021TRANE SUPPLY-113506$368.80SCOTT CHRISTENSON STATE SUPPLY 08/27/202108/30/2021$206.76SCOTT CHRISTENSON NARDINI FIRE EQUIPMENT 08/31/202109/01/2021$313.50SCOTT CHRISTENSON COSTCO WHSE #1021 09/09/202109/10/2021$23.97MELINDA COLEMAN AED SUPERSTORE 08/30/202109/02/2021($5.97)SHAWN CONWAY EVEREST EMERGENCY VEHICLE 09/02/202109/03/2021$179.03SHAWN CONWAY MENARDS MAPLEWOOD MN 09/01/202109/03/2021$13.52THOMAS DABRUZZI GOREACT.COM 08/29/202108/30/2021$29.99RICHARD DAWSON INT'L ASSOC OF FIRE CHIE 09/02/202109/03/2021$97.50RICHARD DAWSON CORT FURNITURE RENTAL 09/02/202109/03/2021$197.39RICHARD DAWSON MINNESOTA STATE FIRE CHIE 09/02/202109/06/2021$60.00RICHARD DAWSON AUDIBLE*259KO1920 09/04/202109/06/2021$26.31RICHARD DAWSON AMZN MKTP US*2591A11Y2 09/05/202109/06/2021$23.99RICHARD DAWSON PETSMART # 0461 08/28/202108/30/2021$30.04JOSEPH DEMULLING ACTION TARGETS 08/24/202108/30/2021$34.65MICHAEL DUGAS STREICHER'S MO 08/30/202108/31/2021$1,462.99MICHAEL DUGAS TRIJICON, INC. 09/02/202109/03/2021$166.00MICHAEL DUGAS TIERRANET 08/30/202108/31/2021$359.82MYCHAL FOWLDS BEST BUY MHT 00000109 09/03/202109/06/2021$304.95MYCHAL FOWLDS VISION33 INC 09/03/202109/06/2021$2,940.00MYCHAL FOWLDS VZWRLSS*APOCC VISB 09/06/202109/07/2021$9,173.37MYCHAL FOWLDS TMOBILE*POSTPAID TEL 09/07/202109/08/2021$334.97MYCHAL FOWLDS BEST BUY MHT 00000109 09/08/202109/09/2021($20.95)MYCHAL FOWLDS 09/09/202109/10/2021AMZN MKTP US*2G7HM6360$145.65NICK FRANZEN 09/09/202109/10/2021NORTH AMERICAN INVASIV$87.98CAROLE GERNES 08/30/202108/31/2021AMZN MKTP US*2591L5XO0$26.88ALEX GERONSIN 08/27/202108/30/2021GRAINGER$21.24TAMARA HAYS GRAINGER 08/27/202108/30/2021$79.14TAMARA HAYS FASTENAL COMPANY 01MNT11 08/30/202108/31/2021$89.87TAMARA HAYS MENARDS OAKDALE MN 08/30/202109/01/2021$103.61TAMARA HAYS FASTENAL COMPANY 01MNT11 08/31/202109/01/2021$59.46TAMARA HAYS MENARDS OAKDALE MN 08/31/202109/02/2021$85.92TAMARA HAYS THE HOME DEPOT #2801 08/26/202108/30/2021$48.67GARY HINNENKAMP THE HOME DEPOT #2801 09/07/202109/09/2021$72.96DAVID JAHN AMZN MKTP US*255OE6VI1 08/30/202108/31/2021$171.79MEGHAN JANASZAK DEPARTMENT OF LABOR AND I 08/30/202109/01/2021$60.00RANDY JOHNSON TARGET 00011858 09/01/202109/02/2021$44.74LOIS KNUTSON AMZN MKTP US*253I706C1 AM 09/01/202109/02/2021$44.01LOIS KNUTSON FLEET FARM 2700 09/01/202109/02/2021$189.55LOIS KNUTSON CVS/PHARMACY #01751 09/08/202109/09/2021$140.95LOIS KNUTSON DOLLAR TREE 09/08/202109/09/2021$5.36LOIS KNUTSON OFFICEMAX/DEPOT 6164 09/08/202109/10/2021$13.29LOIS KNUTSON SQ *CAMILAS TAQUERIA 09/09/202109/10/2021$800.00LOIS KNUTSON SQ *KCM EGGROLLS LLC 09/09/202109/10/2021$1,369.49LOIS KNUTSON THE HOME DEPOT #2801 09/05/202109/07/2021$13.38ERIC KUBAT Council Packet Page Number 38 of 295 G1, Attachments 09/09/2021PAYPAL *FIREMARSHAL$320.00ERIC KUBAT 09/10/2021 ULINE *SHIP SUPPLIES$117.16JASON KUCHENMEISTER 08/28/202108/30/2021 09/01/202109/02/2021PEAVEY CORP.$26.50JASON KUCHENMEISTER AMZN MKTP US*254IU1Q21$244.40JASON KUCHENMEISTER 09/01/202109/02/2021 08/27/202108/30/2021ASPEN MILLS$450.90MICHAEL MONDOR ASPEN MILLSMICHAEL MONDOR 08/30/202108/31/2021$207.90 08/31/202109/01/2021AIRGAS USA, LLC$2,447.43MICHAEL MONDOR CINTAS CORPBRYAN NAGEL 08/28/202108/30/2021$54.52 08/28/202108/30/2021CINTAS CORP$87.06BRYAN NAGEL 08/28/202108/30/2021CINTAS CORP$193.64BRYAN NAGEL 09/02/202109/03/2021CINTAS CORP$62.44BRYAN NAGEL 09/02/202109/03/2021CINTAS CORP$89.85BRYAN NAGEL 09/02/202109/03/2021CINTAS CORP$106.37BRYAN NAGEL 09/02/202109/03/2021CINTAS CORP$41.88BRYAN NAGEL 09/02/202109/03/2021CINTAS CORP$32.44BRYAN NAGEL 09/02/202109/03/2021CINTAS CORP$12.75BRYAN NAGEL 09/09/202109/10/2021SQ *MINNESOTA FALL MAINTE$300.00BRYAN NAGEL 09/09/202109/10/2021CINTAS CORP$125.57BRYAN NAGEL CINTAS CORP$157.77BRYAN NAGEL 09/09/202109/10/2021 09/09/202109/10/2021CINTAS CORP$32.44BRYAN NAGEL 09/09/202109/10/2021CINTAS CORP$30.79BRYAN NAGEL 09/09/202109/10/2021CINTAS CORP$18.06BRYAN NAGEL 09/02/202109/06/2021THE HOME DEPOT #2801$122.78JOHN NAUGHTON 09/03/202109/06/2021GRUBER'S POWER EQUIPMENT$278.13JOHN NAUGHTON 09/01/202109/02/2021CENTURY COLLEGE BOOKSTORE$471.85KEN NIELSEN 08/26/202108/30/2021THE HOME DEPOT #2801$11.47KENNETH POWERS 08/31/202109/02/2021BOUND TREE MEDICAL LLC$15.87KENNETH POWERS 08/31/202109/02/2021BOUND TREE MEDICAL LLC$199.39KENNETH POWERS 08/31/202109/02/2021BOUND TREE MEDICAL LLC$92.63KENNETH POWERS 08/27/202108/30/2021FACTORY MTR PTS #19$291.06STEVEN PRIEM 08/27/202108/30/2021NUSS TRUCK & EQUIPMENT$99.65STEVEN PRIEM 08/28/202108/30/2021AN FORD WHITE BEAR LAK$58.24STEVEN PRIEM 08/30/202108/31/2021OXYGEN SERVICE COMPANY,$105.20STEVEN PRIEM 08/30/202108/31/2021TRI-STATE BOBCAT$214.71STEVEN PRIEM 08/30/202109/01/2021AN FORD WHITE BEAR LAK$71.20STEVEN PRIEM 08/31/202109/01/2021COMOLUBE AND SUPPLIES INC$98.86STEVEN PRIEM 08/31/202109/01/20210391-AUTOPLUS$139.80STEVEN PRIEM 08/31/202109/02/2021MENARDS MAPLEWOOD MN$31.11STEVEN PRIEM AN FORD WHITE BEAR LAKSTEVEN PRIEM 09/01/202109/02/2021($729.75) MENARDS MAPLEWOOD MNSTEVEN PRIEM 09/01/202109/03/2021$12.37 09/01/202109/03/2021MENARDS MAPLEWOOD MN$14.81STEVEN PRIEM 09/02/202109/03/2021TURFWERKS - DAVIS EQUIP$89.02STEVEN PRIEM 09/02/202109/03/2021SOL*SNAP-ON INDUSTRIAL$91.36STEVEN PRIEM 09/03/202109/06/2021BOYER FORD TRUCKS$36.56STEVEN PRIEM 09/07/202109/08/20210391-AUTOPLUS$100.06STEVEN PRIEM 09/07/202109/08/2021TRI-STATE BOBCAT$643.59STEVEN PRIEM 09/08/202109/09/2021KIMBALL MIDWEST PAYEEZY$107.88STEVEN PRIEM 09/08/202109/09/2021POMP S TIRE #021$1,821.58STEVEN PRIEM 09/08/202109/09/2021FACTORY MTR PTS #19$35.88STEVEN PRIEM 09/08/202109/09/2021COMOLUBE AND SUPPLIES INC$35.00STEVEN PRIEM 09/08/202109/09/20210391-AUTOPLUS$15.95STEVEN PRIEM 09/08/202109/09/2021TRI-STATE BOBCAT$469.61STEVEN PRIEM 09/08/202109/09/2021TRI-STATE BOBCAT$105.00STEVEN PRIEM 09/08/202109/10/2021AN FORD WHITE BEAR LAK$40.53STEVEN PRIEM 09/09/202109/10/20210391-AUTOPLUS$27.06STEVEN PRIEM 09/09/202109/10/20210391-AUTOPLUS$173.46STEVEN PRIEM 09/09/202109/10/2021PERSONNEL EVALUATION$450.00TERRIE RAMEAUX 08/29/202108/30/2021AMZN MKTP US*258PO7170$624.41MICHAEL RENNER 08/31/202109/01/2021BEST BUY MHT 00000109$250.92MICHAEL RENNER 08/31/202109/01/2021BEST BUY MHT 00000109$33.98MICHAEL RENNER Council Packet Page Number 39 of 295 G1, Attachments 08/28/2021ULINE *SHIP SUPPLIES$533.23AUDRA ROBBINS 08/30/2021 ULINE *SHIP SUPPLIES$311.53AUDRA ROBBINS 09/01/202109/01/2021 09/07/202109/09/2021ON SITE SANITATION INC$2,667.00AUDRA ROBBINS CINTAS CORP$72.86AUDRA ROBBINS 09/09/202109/10/2021 08/31/202109/01/2021OAKDALE RENTAL CENTER$284.00ROBERT RUNNING THE HOME DEPOT #2801ROBERT RUNNING 09/07/202109/09/2021$18.48 09/09/202109/10/2021SITEONE LANDSCAPE SUPPLY,$134.00ROBERT RUNNING LEAGUE OF MINNESOTA CITIMIKE SABLE 08/31/202109/01/2021($520.00) 09/09/202109/09/2021SQ *MINNESOTA FALL MAINTE$210.00SCOTT SCHULTZ 08/27/202109/01/2021OFFICE DEPOT #1090$51.62STEPHANIE SHEA 09/02/202109/03/2021LANGUAGE LINE$131.69STEPHANIE SHEA 09/03/202109/06/2021CINTAS CORP$299.94STEPHANIE SHEA 09/08/202109/09/2021LANGUAGE LINE$218.79STEPHANIE SHEA 09/07/202109/08/2021BLS*ARTLIST$199.00JOE SHEERAN 08/31/202109/02/2021GREAT RIVER OFFICE PRODUC$1,262.48MICHAEL SHORTREED 08/27/202108/30/2021MISTER CAR WASH #602 -$37.00JOSEPH STEINER 09/07/202109/08/2021BCA TRAINING EDUCATION$250.00PAUL THIENES 09/01/202109/02/2021LIFE ASSIST INC$108.00ERIC ZAPPA LIFE ASSIST INC$128.52ERIC ZAPPA 09/01/202109/02/2021 09/02/202109/06/2021BOUND TREE MEDICAL LLC$121.28ERIC ZAPPA $40,747.16 Council Packet Page Number 40 of 295 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #AMOUNT CHECK DATEEMPLOYEE NAME 09/17/21ABRAMS, MARYLEE560.80 09/17/21CAVE, REBECCA493.60 09/17/21JUENEMANN, KATHLEEN493.60 09/17/21KNUTSON, WILLIAM493.60 09/17/21VILLAVICENCIO, NICHOLE493.60 09/17/21COLEMAN, MELINDA6,835.20 09/17/21KNUTSON, LOIS3,403.96 09/17/21SABLE, MICHAEL5,156.13 09/17/21CHRISTENSON, SCOTT2,581.61 09/17/21DOUGLASS, TOM2,954.46 09/17/21JAHN, DAVID2,322.08 09/17/21HERZOG, LINDSAY2,902.81 09/17/21RAMEAUX, THERESE3,766.80 09/17/21DEBILZAN, JUDY2,590.49 09/17/21PAULSETH, ELLEN5,712.55 09/17/21RACETTE, THOMAS2,601.07 09/17/21RUEB, JOSEPH4,596.11 09/17/21STANLEY, JENNIFER3,507.41 09/17/21ARNOLD, AJLA2,082.02 09/17/21BEGGS, REGAN2,314.59 09/17/21EVANS, CHRISTINE2,439.20 09/17/21LARSON, MICHELLE2,316.89 09/17/21SINDT, ANDREA3,941.09 09/17/21WINKELMAN, JULIA1,856.00 09/17/21ABRAHAM, JOSHUA2,685.79 09/17/21AMAH-CLARKE, ALFREDA1,916.80 09/17/21HANSON, MELISSA2,136.86 09/17/21HOCKBEIN, JUDY1,151.96 09/17/21KRAMER, PATRICIA1,350.25 09/17/21MOY, PAMELA1,857.21 09/17/21OLSON, THOMAS1,856.00 09/17/21OSTER, ANDREA2,323.82 09/17/21SCHORR, JENNIFER1,061.28 09/17/21VITT, JULIANNE1,264.44 09/17/21WEAVER, KRISTINE3,499.79 09/17/21ALDRIDGE, MARK4,605.98 09/17/21BAKKE, LONN4,265.10 09/17/21BELDE, STANLEY4,818.60 09/17/21BENJAMIN, MARKESE4,117.72 09/17/21BERGERON, ASHLEY3,668.02 09/17/21BIERDEMAN, BRIAN5,720.88 09/17/21BROWN, RAE2,287.87 09/17/21BURT-MCGREGOR, EMILY3,731.24 09/17/21BUSACK, DANIEL4,893.22 09/17/21COLEMAN, ALEXANDRA2,016.42 09/17/21CONDON, MITCHELL4,415.71 09/17/21CRUZ, TREANA2,695.42 09/17/21DEMULLING, JOSEPH4,488.61 09/17/21DUGAS, MICHAEL4,458.92 09/17/21FORSYTHE, MARCUS4,042.31 09/17/21FRITZE, DEREK4,076.88 09/17/21GABRIEL, ANTHONY4,800.51 09/17/21GEISELHART, BENJAMIN3,576.98 09/17/21HAWKINSON JR, TIMOTHY3,730.60 Council Packet Page Number 41 of 295 G1, Attachments 09/17/21HELLE, KERRY4,839.20 09/17/21HENDRICKS, JENNIFER2,119.20 09/17/21HER, PHENG4,307.20 09/17/21HER, TERRELL2,287.87 09/17/21HOADLEY, JOSHUA362.50 09/17/21HOEMKE, MICHAEL4,959.26 09/17/21KANDA, MADELINE2,670.11 09/17/21KIM, WINSTON2,780.57 09/17/21KONG, TOMMY4,231.06 09/17/21KORAN, MARIE529.51 09/17/21KROLL, BRETT4,016.17 09/17/21KUCHENMEISTER, JASON1,986.41 09/17/21LENERTZ, NICHOLAS3,444.25 09/17/21LYNCH, KATHERINE4,554.14 09/17/21MARINO, JASON5,375.46 09/17/21MATTHEIS, TAWNY2,287.87 09/17/21MCCARTY, GLEN3,991.91 09/17/21MICHELETTI, BRIAN18,205.9016,787.91 09/17/21MURRAY, RACHEL4,957.57 09/17/21NYE, MICHAEL4,642.21 09/17/21OLSON, JULIE3,957.48 09/17/21PARKER, JAMES4,901.42 09/17/21PASDO, JOSEPH348.00 09/17/21PEREZ, GUSTAVO3,079.68 09/17/21PETERS, DANIEL3,712.82 09/17/21SALCHOW, CONNOR3,645.21 09/17/21SANCHEZ, ISABEL2,330.77 09/17/21SHEA, STEPHANIE2,612.64 09/17/21SHORTREED, MICHAEL5,157.79 09/17/21SPARKS, NICOLLE3,231.54 09/17/21STARKEY, ROBERT4,034.34 09/17/21STEINER, JOSEPH4,765.19 09/17/21STOCK, AUBREY3,077.24 09/17/21SWETALA, NOAH3,134.84 09/17/21TAUZELL, BRIAN5,292.16 09/17/21THIENES, PAUL4,959.42 09/17/21WENZEL, JAY3,823.00 09/17/21WIETHORN, AMANDA2,996.95 09/17/21XIONG, KAO3,788.46 09/17/21XIONG, TUOYER3,438.19 09/17/21ZAPPA, ANDREW3,494.25 09/17/21BARRETTE, CHARLES5,473.96 09/17/21BAUMAN, ANDREW7,694.98 09/17/21BEITLER, NATHAN3,362.54 09/17/21CAMPBELL, MACLANE2,966.52 09/17/21CONWAY, SHAWN4,471.96 09/17/21CRAWFORD JR, RAYMOND3,925.56 09/17/21CRUMMY, CHARLES4,189.22 09/17/21DABRUZZI, THOMAS4,698.80 09/17/21DANLEY, NICHOLAS3,964.22 09/17/21DAVISON, BRADLEY4,601.95 09/17/21DAWSON, RICHARD5,799.67 09/17/21HAGEN, MICHAEL4,119.50 09/17/21HALWEG, JODI3,427.14 09/17/21HAWTHORNE, ROCHELLE3,328.63 09/17/21KUBAT, ERIC5,642.70 09/17/21LANDER, CHARLES4,129.86 09/17/21LANIK, JAKE4,370.62 09/17/21LO, CHING540.00 09/17/21LUKIN, STEVEN1,927.00 09/17/21MALESKI, MICHAEL4,426.71 09/17/21MCGEE, BRADLEY5,187.20 Council Packet Page Number 42 of 295 G1, Attachments 09/17/21MERKATORIS, BRETT3,624.50 09/17/21MONDOR, MICHAEL5,474.97 09/17/21NEILY, STEVEN4,677.26 09/17/21NIELSEN, KENNETH3,362.54 09/17/21NOVAK, JEROME4,180.39 09/17/21POWERS, KENNETH4,588.95 09/17/21SEDLACEK, JEFFREY3,732.00 09/17/21STREFF, MICHAEL4,064.33 09/17/21WARDELL, JORDAN5,473.96 09/17/21WILLIAMSON, MICHAEL3,822.94 09/17/21ZAPPA, ERIC4,119.11 09/17/21CORTESI, LUANNE2,316.89 09/17/21JANASZAK, MEGHAN3,175.14 09/17/21BRINK, TROY2,903.50 09/17/21BUCKLEY, BRENT2,864.05 09/17/21EDGE, DOUGLAS2,672.92 09/17/21JONES, DONALD2,640.61 09/17/21MEISSNER, BRENT2,635.99 09/17/21MLODZIK, JASON2,176.09 09/17/21NAGEL, BRYAN4,631.80 09/17/21OSWALD, ERICK2,680.92 09/17/21RUNNING, ROBERT2,903.50 09/17/21TEVLIN, TODD2,640.61 09/17/21ZAHNOW, LANCE2,158.59 09/17/21BURLINGAME, NATHAN3,278.40 09/17/21DUCHARME, JOHN3,343.02 09/17/21ENGSTROM, ANDREW3,338.40 09/17/21JAROSCH, JONATHAN4,508.31 09/17/21LINDBLOM, RANDAL3,343.02 09/17/21LOVE, STEVEN5,891.22 09/17/21STRONG, TYLER3,181.61 09/17/21ZIEMAN, SCOTT192.00 09/17/21GERNES, CAROLE2,767.39 09/17/21HAYS, TAMARA2,634.77 09/17/21HINNENKAMP, GARY2,880.62 09/17/21NAUGHTON, JOHN2,784.68 09/17/21ORE, JORDAN2,633.69 09/17/21QUIGGLE, CHRISTOPHER936.00 09/17/21STOKES, KAL2,130.70 09/17/21HAMMOND, ELIZABETH3,380.28 09/17/21JOHNSON, ELIZABETH2,409.79 09/17/21JOHNSON, RANDY4,462.88 09/17/21KROLL, LISA2,565.08 09/17/21KUCHENMEISTER, GINA2,354.42 09/17/21THOMSON, JEFFREY4,945.50 09/17/21FINWALL, SHANN3,974.61 09/17/21MARTIN, MICHAEL4,221.93 09/17/21DREWRY, SAMANTHA2,970.59 09/17/21LENTZ, DANIEL2,915.39 09/17/21WESTLUND, RONALD2,727.18 09/17/21WELLENS, MOLLY3,244.82 09/17/21REININGER, RUSSELL2,805.841,596.57 09/17/21BRENEMAN, NEIL3,272.61 09/17/21GORACKI, GERALD213.00 09/17/21HUGGAR, ANGELA54.00 09/17/21ROBBINS, AUDRA4,617.58 09/17/21VUKICH, CANDACE36.00 09/17/21BERGO, CHAD3,787.41 09/17/21SCHMITZ, KEVIN2,384.49 09/17/21SHEERAN JR, JOSEPH4,274.79 09/17/21ADAMS, DAVID3,017.82 09/17/21HAAG, MARK2,905.81 Council Packet Page Number 43 of 295 G1, Attachments 09/17/21JENSEN, JOSEPH2,606.04 09/17/21SCHULTZ, SCOTT4,601.89 09/17/21WILBER, JEFFREY2,693.05 09/17/21COUNTRYMAN, BRENDA1,331.00 09/17/21SMITH, CATHERINE845.50 09/17/21PRIEM, STEVEN2,965.41 09/17/21WOEHRLE, MATTHEW2,749.70 09/17/21XIONG, BOON2,605.53 09/17/21FOWLDS, MYCHAL4,981.02 09/17/21FRANZEN, NICHOLAS3,855.18 09/17/21GERONSIN, ALEXANDER3,320.83 09/17/21RENNER, MICHAEL3,760.40 641,732.1218,384.48 Council Packet Page Number 44 of 295 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Financial Report for the Month Ended August 31, 2021 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council receives monthly financial reports at Council meetings, in addition to the emailed reports to provide greater transparency for taxpayers and interested parties. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Financial reports are primarily about communication and transparency; however, the budget covers all areas of the strategic plan. Background Council members receive an emailed financial report on a monthly basis, in addition to the council meeting report. The council meeting report allows greater access of the information to the public. This report includes the monthly investment and General Fund budget report for the month ended August 31, 2021. Notes to the financial report precede the report. Attachments 1.Financial Report for the Month Ended August 31, 2021 Council Packet Page Number 45 of 295 NotestoFinancialReportforMonthEndedAugust31,2021 Investments The investment portfolio meets investment policy parameters for diversification by security sector and maturity range. Portfolio yield to maturity is .66%, down from the previous month of .63%. Interest earnings exceed budget year-to-date expectations at 69.44% year-to-date. General Fund Budget Revenues The County settles property taxes in two main installments, July and December; therefore, this monthly report reflects the first half of property tax revenues. The City received 52.5% of budgeted property tax revenues in July. Licenses and Permits exceed budget expectations for the year at 84.3%, due to continued robust building permit activity. Charges for services are still slightly below budget year-to-date. DMV charges are at 52%, including driversÓ license fees, which are in the same account. This should increase slightly by the end of the year; however, we expect this account to be below budget for the year. This is due primarily to the pandemic, and the resulting delay in new car purchases due to supply chain issues. Most intergovernmental revenue arrives in the second half of the year. Therefore, this report reflects only 46.6% of the intergovernmental revenue expected. The State of Minnesota disburses the Police and Fire Aids in October, which will normalize the collections. Investment earnings are negative due to an annual reversing entry to convert the investment portfolio from market value back to book value on January 1. This is normal and will work its way out by the end of the year. We expect interest earnings to exceed budget for the year with another large market value positive adjustment. Total revenues are at 54.1% of budget for the year, nearly identical to prior year levels at the same period. Revenues are approximately as expected for this time of year. Expenditures Departmental expenditures are at or below expected levels year-to-date. Total expenditures are at 63.2% for the year, with the budget expectation being 66.7% for August 31. This compares with 61.9% at the same time in the prior year. Transfers In/Out Budgeted Transfers in from Enterprise Funds are complete for the year. There may be additional transfers as necessary throughout the year. Council Packet Page Number 46 of 295 G2, Attachment 1 Monthly Financial Report Ȩ´ ´£¨³¤£ȩ Month Ending August 31, 2021 Prepared By: Approved By: Finance Director City Manager Council Packet Page Number 47 of 295 G2, Attachment 1 Months 1.88% 3 1 Month 1 37.24% 0 Months 16.05% 6 3 Years 1.33% 10 5 Range Years 5 2.64% 4 Maturity Months 1.30% 9 Years 6 Months 4 5.51% 4.60% 3 12 Years 9 3 Years 15.49% 2 2 13.96% 1 Diversification and Bonds 29.57% Municipal 14.74% Agencies Treasury US of Sector Petty 18.45% Deposit and Cash Certificate 6.43% Security by Cash Market Local 5.15% Pool Diversification 25.66% 4M GovernmentMoney Council Packet Page Number 48 of 295 G2, Attachment 1 City of Maplewood, Minnesota General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance August 31, 2021 20212020 PercentPercent YTD AmendedAmended Of ActualOf Actual YTD Actual BudgetBudget To BudgetTo Budget Actual Revenues: TAXES$17,324,330$9,091,504%52.5$17,481,000$9,156,133%52.4 SPECIAL ASSESSMENTS018%0.00949%0.0 LICENSES AND PERMITS1,316,0001,109,358%84.31,328,0001,089,792%82.1 FINES AND FORFEITS160,00068,225%42.6166,00075,769%45.6 INTERGOVERNMENTAL1,243,100578,705%46.61,557,110792,391%50.9 CHARGES FOR SERVICES1,337,500796,631%59.61,780,000966,007%54.3 INVESTMENT EARNINGS50,000)(105,126%(210.3)87,56023,402%26.7 MISCELLANEOUS52,84085,146%161.1126,72057,086%45.0 Total revenues21,483,77011,624,460%54.122,526,39012,161,529%54.0 Expenditures: COMMUNITY DEVELOPMENT1,550,630992,344%64.01,481,840912,640%61.6 ADMINISTRATION1,863,1901,053,941%56.61,889,8801,157,321%61.2 FINANCE1,436,1501,085,77875.6%1,375,520942,90068.5% FIRE2,422,8501,617,833%66.82,486,0501,687,078%67.9 LEGISLATIVE155,01086,363%55.7157,70084,847%53.8 PARKS1,458,000977,58567.0%1,314,050596,42545.4% POLICE10,413,7506,543,763%62.810,238,6206,386,919%62.4 PUBLIC WORKS3,374,1901,973,732%58.54,372,7302,662,544%60.9 Total expenditures22,673,77014,331,339%63.223,316,39014,430,674%61.9 Excess (deficit) of revenues over expenditures(1,190,000)(2,706,879)227.5%(790,000)(2,269,146)287.2% Other financing sources (uses): TRANSFERS IN1,290,0001,290,000%100.01,240,0001,240,000100.0% Total other financing sources (uses)1,290,0001,290,000%100.01,240,0001,240,000%100.0 Excess (deficit) of revenues over expenditures and other financing sources (uses)100,000(1,416,879%)(1,416.9450,000)(1,029,146%))(228.7 Fund balance - beginning013,694,729%0.0010,149,083%0.0 Fund balance - ending$100,000$12,277,850%2,277.8$450,000$9,119,938%2,026.7 Norm = 66.7 % Council Packet Page Number 49 of 295 G2, Attachment 1 t 1 1 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -17.600.00 -992.240.00-405.00110.13 2,807.7598.022,250.0025.003,517.0074.88 -3,103.380.00 -2,924.410.00-1,340.00113.40 11,840.0078.47 16,279.800.00 -77,507.460.00 Balance 147,538.0022.35 8,301,074.0952.08 0.000.000.000.000.000.000.000.00 17.60 992.24750.00 3,103.38 2,924.414,405.00 11,340.00 77,507.4642,462.0043,160.0010,483.00 -16,279.80 139,192.25 9,023,255.91 Revenues Year-to-date 0.000.000.000.000.000.000.000.00 17.60 992.24750.00 3,103.38 2,924.414,405.00 11,340.00 77,507.4642,462.0043,160.0010,483.00 -16,279.80 139,192.25 9,023,255.91 Revenues 8/31/2021 d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 3,000.004,000.00 10,000.0055,000.0014,000.00 190,000.00 142,000.00 Estimate Ad 17,324,330.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g 2:11PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt09/20/2021101000 A 000-3011 TAXES - CURRENT000-3012 TAXES - DELINQUENT000-3014 TAXES-FORFTD TAX SALE APP000-3016 TAXES-MOBILE HOMES000-3017 TAXES-INTEREST000-3018 TAXES - OTHER000-3019 TAXES - EXCESS TIF000-3031 CABLE TV FRANCHISE TAXES000-3110 SPECIAL ASSESSMENTS CURRENT000-3130 SPECIAL ASSESSMENTS DELINQUENT000-3140 SPECIAL ASSESSMENTS DEFERRED000-3160 SP. ASSESS.-PENALTIES/INTEREST000-3170 SP/A FORFTD TAX SALE APRT000-3190 SP/A DEFERRED - COUNTY000-3201 LIQUOR000-3203 CIGARETTE000-3204 ENTERTAINMENT-AMUSEMENTS000-3205 GENERAL BUSINESS000-3207 CONTRACTOR000-3208 GARBAGE & RUBBISH REMOVAL000-3209 SERVICE & REPAIR STATIONS000-3210 BUSINESS REGISTRATION FEE Council Packet Page Number 50 of 295 G2, Attachment 1 t 2 2 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00100.00 -2,617.500.00-4,240.00142.40 18,286.0020.5052,242.4070.9837,924.4852.5913,561.9254.7961,434.5048.8030,341.0024.15 -59,903.02111.30-19,060.25134.66-30,814.70130.81-74,874.871035.94 Balance 101,304.8227.64195,000.000.00435,000.000.00 0.000.000.000.000.000.000.000.000.00 4,714.002,617.509,659.00 74,060.2542,075.5216,438.0858,565.5038,695.1882,874.8714,240.00 589,903.02127,757.60275,000.00130,814.70 Revenues Year-to-date 0.000.000.000.000.000.000.000.000.00 4,714.002,617.509,659.00 74,060.2542,075.5216,438.0858,565.5038,695.1882,874.8714,240.00 589,903.02 127,757.60275,000.00130,814.70 Revenues 8/31/2021 d 0.000.000.000.000.000.000.000.00 through uste j 8,000.00 23,000.0055,000.0080,000.0030,000.0040,000.0010,000.00 530,000.00180,000.00140,000.00100,000.00 120,000.00195,000.00435,000.00275,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g 2:11PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt09/20/2021101000 A 000-3219 MISCELLANEOUS000-3301 BUILDING000-3302 ELECTRIC PERMIT FEES000-3303 HEATING000-3304 PLUMBING000-3306 ANIMAL000-3319 MISCELLANEOUS000-3321 MISC LIC/PERMITS - TASTE OF MAPLEWOOD000-3401 FINES000-3402 PENALTIES000-3512 FEDERAL DISASTER AID000-3513 FEDERAL EMERGENCY MGMT ASSISTANCE000-3516 FEDERAL POLICE GRANTS000-3517 MISC FEDERAL GRANTS000-3520 STATE FIRE AID000-3521 STATE LOCAL GOVT. AID000-3522 STATE MN DOT GRANTS000-3523 STATE HOMESTEAD CREDIT000-3524 STATE POLICE AID000-3526 STATE ST. MTNCE. AID000-3527 STATE POLICE GRANTS000-3528 STATE FIRE/PARAMEDIC GRANTS000-3530 MISC. STATE AID/GRANTS Council Packet Page Number 51 of 295 G2, Attachment 1 t 3 3 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 53.0047.00 195.342.33207.0458.59 1,700.000.005,700.000.001,481.5075.31 1,600.0036.00 35,620.0051.0017,489.1587.0525,000.000.0019,145.0045.3020,000.000.00 Balance 266,062.6851.80 0.000.000.000.000.000.004.660.000.000.000.000.000.000.000.00 47.00 900.00292.96 4,518.50 37,080.0015,855.00 117,510.85 285,937.32 Revenues Year-to-date 0.000.000.000.000.000.004.660.000.000.000.000.000.000.000.00 47.00 900.00292.96 4,518.50 37,080.0015,855.00 117,510.85 285,937.32 Revenues 8/31/2021 d 0.000.00 0.000.000.000.000.000.000.000.00 through 200.00100.00500.00 uste j 1,700.005,700.006,000.00 2,500.00 72,700.0025,000.0035,000.0020,000.00 552,000.00 135,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g 2:11PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt09/20/2021101000 A 000-3531 COUNTY ROAD BRIDGE AID000-3532 STATE LOCAL PERFORMANCE AID000-3534 COUNTY - OTHER GRANTS/AID000-3541 OTHER GOVT SCHL LIAS OFF PROG000-3542 OTHER GOVT JPA000-3544 OTHER GOVT-MISC. GRANTS000-3610 ELECTION SERVICES000-3611 GENERAL GOVT.-TAXABLE000-3612 GENERAL GOVT. NON TAXABLE000-3613 GENERAL-MOTOR VEHICLE FEES000-3614 GENERAL GOVT. DRIVERS LIC FEES000-3615 DNR FILING FEES000-3616 GENERAL GOVT ADMIN. CH/SWR FND000-3617 PASSPORT FEES000-3618 INVESTMENT MGMT. FEES REVENUE000-3619 GEN.GOVT.-ADMIN CHRG-PIP FUNDS000-3620 ADMINISTRATIVE CHARGES -T.I.F000-3624 PUBLIC SAFETY MISCELLANEOUS000-3625 D.A.R.E. PROGRAM000-3626 PAWNBROKER TRANSACTION FEES000-3627 TOW/IMPOUND FEES000-3628 PUBLIC WORKS ABATEMENT PROPERTY CHARGE000-3629 ADMIN. FEE ABATEMENT PROPERTIES Council Packet Page Number 52 of 295 G2, Attachment 1 t 4 4 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 112.1695.51 406.7199.83362.0027.60150.0025.00207.9158.42654.5234.55 -120.00108.00-138.550.00 6,429.360.00 -1,840.870.00 16,143.6070.6513,710.2569.42 -59,256.3011951.26 Balance 225,400.0016.52155,125.96-210.25 0.000.000.000.000.000.000.000.00 50.00 138.00138.55292.09345.48 1,620.001,840.872,387.84 -6,429.36 59,756.3038,856.4044,600.0031,129.75 234,593.29 -105,125.96 Revenues Year-to-date 0.000.000.000.000.000.000.000.00 50.00 138.55 138.00292.09345.48 1,620.001,840.872,387.84 -6,429.36 59,756.3038,856.4044,600.0031,129.75 234,593.29 -105,125.96 Revenues 8/31/2021 d 0.00 0.000.000.000.000.000.000.000.000.000.00 through 500.00500.00200.00500.00 uste j 1,000.00 1,500.002,500.00 55,000.0050,000.0044,840.00 235,000.00270,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g 2:11PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt09/20/2021101000 A 000-3631 PUBLIC WORKS ENG CH/SP FUND000-3632 PUBLIC WORKS COUNTOUR MAPS000-3633 PUBLIC WORKS MISC.000-3641 RECREATION PROGRAM FEES000-3643 REC. - NATURE CTR. FEES000-3681 COMM DEV-PLAN CHECK FEES000-3682 COMM DEV-MISCELLANEOUS000-3683 COMM/DEV CNTY RECORD FEES000-3685 COMM DEV-RENTAL LICENSING000-3691 SUPPRESSION SERVICES000-3692 FIRE DEPT. MISC. CHARGES000-3693 LIFE SAFETY INSPECTION FEE000-3694 EXTRICATION FEES000-3801 INTEREST ON INVESTMENTS000-3802 RENT000-3803 DONATIONS & CONTRIBUTIONS000-38 04 SALE OF PROPERTY000-3806 SURTAX RETAINER000-3807 S.A.C. RETAINER000-3809 OTHER000-3810 DRUG & ALCOHOL AWARENESS PROGRAMS000-3811 ADVERTISING FEES000-3812 REVENUE BOND FEES Council Packet Page Number 53 of 295 G2, Attachment 1 t 5 5 d 0.000.000.000.000.000.000.000.00 Prc Rcv Page:Page: 0.000.000.000.000.000.00 -5.590.00 2,500.000.00 -47,385.810.00 Balance 0.000.000.005.590.00 47,385.81 Revenues Year-to-date 0.000.000.005.590.00 47,385.81 Revenues 8/31/2021 d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 2,500.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g 2:11PM GENERAL FUND' BIRTHDAY PARTIESCOMMUNITY GROUPSCONCESSIONSPUBLIC PROGRAMSMAILING LISTDAYCARE/PRESCHOOLSCHOOLSRENTAL EQUIPMENT Total Total Total Total Total Total Total Total ccount Number Periods: 0 throu revstat.rpt09/20/2021101000 A 000-3814 ADVERTISING FEES - TASTE OF MAPLEWOOD000-3816 OTHER - TASTE OF MAPLEWOOD000-3823 NATURE CENTER - DONATIONS000-3872 RENTALS-ROOM000-3873 RECREATION CONCESSIONS101-3643 REC.- NATURE CTR. FEES102-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00103-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00104-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00105-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00106-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00107-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00108-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00 Council Packet Page Number 54 of 295 G2, Attachment 1 t 6 6 d 0.00 54.11 Prc Rcv Page:Page: 0.000.00 Balance 0.00 Revenues Year-to-date 0.00 Revenues 8/31/2021 d 0.000.000.000.000.00 through uste j Estimate Ad 21,483,770.0011,624,459.6111,624,459.619,859,310.39 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g 2:11PM GENERAL FUND' CONSULTING & TRAINING' Total Total ccount Number Periods: 0 throu revstat.rpt09/20/2021101000 A 109-3643 REC.- NATURE CTR. FEES Council Packet Page Number 55 of 295 G2, Attachment 1 t 7 7 d Prc 56.71 100.00 Rcv Page:Page: 0.00100.00 Balance 9,859,310.399,859,310.3956.71 1,290,000.00 Revenues 12,914,459.6112,914,459.61 Year-to-date 1,290,000.00 Revenues 12,914,459.6112,914,459.61 8/31/2021 d through uste j Estimate Ad 1,290,000.001,290,000.001,290,000.001,290,000.000.00 22,773,770.0022,773,770.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2021 h 8 g Grand Total 2:11PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu revstat.rpt09/20/2021101999 A 000-3999 TRANSFERS IN Council Packet Page Number 56 of 295 G2, Attachment 1 t 1 1 d 0.000.000.000.000.000.000.000.009.880.000.000.000.000.00 Prc 68.7066.6766.6548.0634.2340.4466.6837.4262.1966.67 191.73 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 43.35 -91.73 129.84250.00714.74166.58200.00200.00 2,660.003,288.313,605.004,536.835,033.35 19,748.0828,163.00 68,647.3555.71 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.00 86.65 120.16485.26191.73333.42395.00 1,711.69 5,320.007,463.17 43,351.9216,837.0010,066.6586,362.65 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.00 86.65 120.16485.26191.73333.42395.00 1,711.69 5,320.007,463.17 10,066.6586,362.65 43,351.9216,837.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 130.00250.00250.00100.00500.00200.00200.00 uste j 7,980.005,000.001,200.004,000.00 63,100.0045,000.0012,000.0015,100.00 CITY OF MAPLEWOOD 155,010.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDCITY COUNCIL CITY COUNCIL Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101101 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4580 INTERNAL I. T. CHARGES Council Packet Page Number 57 of 295 G2, Attachment 1 t 2 2 d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 67.3166.6766.6766.6766.6777.8369.4663.2663.1093.2336.9675.0030.8626.6466.67 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 -0.02 110.85110.70 500.00500.00771.62270.84600.00 1,440.001,653.351,374.516,303.611,037.057,500.002,567.566,900.00 16,080.00 12,920.00 Balance 100,863.78161,503.8565.10 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.020.000.000.000.000.000.00 389.15189.30462.95932.44 2,880.00 3,306.653,125.491,328.383,729.163,696.391,800.00 32,160.0025,840.0013,800.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.020.000.000.000.000.000.00 389.15189.30462.95932.44 2,880.003,306.653,125.491,328.383,729.163,696.391,800.00 32,160.0025,840.0013,800.00 207,636.22207,636.22301,276.15301,276.15 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00500.00500.00300.00 uste j 4,320.004,960.004,000.002,400.001,500.00 4,500.002,100.007,500.003,500.00 48,240.0038,760.0010,000.0020,700.00 CITY OF MAPLEWOOD 308,500.00 462,780.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDADMINISTRATION ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101102 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 58 of 295 G2, Attachment 1 t 3 3 d 0.000.000.000.000.000.000.000.000.000.00 Prc 63.8244.90 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 180.88 82,644.0182,824.8944.97 Balance 0.000.000.00 0.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.00 0.000.000.000.000.000.000.000.000.00 319.12 67,675.11 67,355.99 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 319.12 67,675.11 67,355.99 Expenditures d 0.00 0.000.000.000.000.000.000.000.000.00 500.00 uste j CITY OF MAPLEWOOD 150,000.00150,500.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDLEGAL SERVICES LEGAL SERVICES Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101103 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4970 JUDGEMENTS & LOSSES000-4975 SMALL LIABILITY CLAIMS Council Packet Page Number 59 of 295 G2, Attachment 1 t d 10 10 0.000.000.000.000.000.000.00 Prc 103.99 Use Page: Page: 0.000.000.000.000.000.00 601.0394.54 -398.97 1,000.00 Balance 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 10,398.9710,398.97 Year-to-date Expenditures 0.000.000.000.000.000.000.00 10,398.97 10,398.97 Expenditures d 0.000.000.000.000.000.00 uste j 1,000.00 11,000.00 10,000.00 CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g Y 2:12PM GENERAL FUNDSAFETY SAFET Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101114 A 000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4550 DUPLICATING COSTS Council Packet Page Number 60 of 295 G2, Attachment 1 t d 11 11 0.000.000.000.000.000.000.000.000.000.000.000.006.000.000.000.00 14.11 Prc 69.7195.9866.6566.6866.6766.6752.7650.5641.0466.3746.3666.6767.7355.43 441.03 Use Page: Page: 0.000.000.000.000.000.000.000.00 414.15817.00400.00589.62638.88470.00100.00 3,000.006,226.657,558.171,000.001,000.007,000.004,333.351,000.00 -3,410.27 11,067.0011,862.00 53,101.6222,586.5723,189.1016,046.03 53,027.9212,361.18 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 30.00 410.38 1,633.004,410.271,261.128,666.653,810.90 9,885.858,441.83 22,143.0023,728.0012,453.3512,638.8245,898.3847,413.4319,953.97 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 30.00 410.38 9,885.851,633.008,441.834,410.271,261.128,666.653,810.90 47,413.4319,953.97 22,143.0023,728.0012,453.3512,638.8245,898.38 122,012.08122,012.08 Expenditures d 0.000.000.000.000.000.000.000.00 400.00500.00100.00 uste j 3,000.002,450.001,000.001,000.001,000.001,000.007,000.001,900.001,000.00 10,300.0033,210.0035,590.0018,680.0016,000.0025,000.0099,000.0013,000.0070,000.0027,000.0036,000.00 CITY OF MAPLEWOOD 175,040.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDBUILDING OPERATIONS ccount Number Periods: 0 throu expstat.rpt09/20/2021101115 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4325 SOLAR SYSTEM000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE Council Packet Page Number 61 of 295 G2, Attachment 1 t d 12 12 0.000.000.000.000.000.000.000.000.00 Prc 66.67 Use Page: Page: 0.000.000.000.000.000.000.00 1,500.00 12,000.0035,000.00 Balance 282,878.9755.15 0.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 3,000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.00 3,000.00 347,791.03347,791.03 Expenditures d 0.000.000.000.000.000.000.00 uste j 4,500.00 12,000.0035,000.00 CITY OF MAPLEWOOD 630,670.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDBUILDING OPERATIONS BUILDING OPERATIONS Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101115 A 000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4590 MISC. CONTRACTUAL SERVICES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS Council Packet Page Number 62 of 295 G2, Attachment 1 t d 13 13 0.000.000.000.000.00 1.650.000.000.000.000.00 Prc 11.67 83.3828.5766.6766.6766.6766.6714.5824.7215.2594.2838.0573.4729.9018.1466.67 Use 199.71250.00 Page: Page: 0.000.000.00 0.000.000.000.00 91.48 678.00309.73 650.00 1,000.001,120.007,560.001,273.351,281.261,881.981,325.007,376.001,227.96 -9,971.00-3,000.00 30,188.2241,577.6310,000.0015,042.0012,000.0035,051.3817,733.35 Balance 174,396.3463.12 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 218.74618.02122.00190.27175.00124.00272.04 2,240.002,546.651,508.521,800.005,000.00 16,632.3730,088.0015,120.0019,971.0014,948.6235,466.65 Year-to-date Expenditures 0.000.000.000.000.00 0.000.000.000.000.00 218.74618.02122.00190.27 175.00124.00272.04 2,240.002,546.651,508.521,800.005,000.00 16,632.3730,088.0015,120.0019,971.0014,948.6235,466.65 151,411.78151,411.78 298,453.66298,453.66 Expenditures d 0.000.000.000.000.000.000.00 800.00500.00 uste j 1,000.00 3,360.003,820.001,500.002,500.001,600.001,500.007,500.002,450.002,000.001,500.00 58,210.0010,000.0045,130.0022,680.0010,000.0012,000.0050,000.0053,200.00 CITY OF MAPLEWOOD 181,600.00 472,850.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDHUMAN RESOURCES ADMINISTRATION HUMAN RESOURCES ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101116 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 63 of 295 G2, Attachment 1 t d 15 15 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.00 Prc 67.7366.6666.6766.6766.6730.4267.8734.9766.6764.3812.0969.2396.1724.9366.67 Use Page: Page: 0.000.000.000.000.000.000.000.00 0.000.000.00 190.00835.51200.00285.00 800.00 -418.80 2,177.002,290.001,739.591,500.001,430.751,333.354,835.002,487.692,852.48 -1,090.65 27,920.0024,282.0020,700.00 Balance 150,401.88244,750.8068.98 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 418.80760.41769.25515.00665.00947.52 1,090.654,353.004,580.001,764.492,666.651,800.00 55,840.0048,568.0062,512.3141,400.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 0.000.00 418.80760.41769.25515.00665.00 947.52 1,090.654,353.004,580.001,764.492,666.651,800.00 55,840.0048,568.0062,512.3141,400.00 315,688.12315,688.12544,339.20544,339.20 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 190.00200.00800.00 uste j 6,530.006,870.002,500.001,500.002,600.002,200.004,000.005,500.002,600.003,800.00 83,760.0072,850.0065,000.0062,100.00 CITY OF MAPLEWOOD 466,090.00 789,090.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDFINANCE FINANCE Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101201 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4901 LATE PAYMENT PENALTIES000-4940 CASH OVER & SHORT Council Packet Page Number 64 of 295 G2, Attachment 1 t d 16 16 0.000.000.000.000.000.004.170.000.000.000.000.000.000.000.00 Prc 47.7280.5266.7266.6666.6766.6741.8355.4453.8170.8464.8366.6760.0093.9138.3351.8966.67 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 -11.09 400.00333.35280.00300.00913.19185.00 3,119.22 6,891.231,887.001,906.652,326.611,847.581,055.202,875.003,464.20 -3,106.80 24,395.0021,087.0015,375.8012,933.35 Balance 193,101.29 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 11.09 115.00 666.65420.00125.00 3,106.803,783.003,813.351,673.393,880.782,152.421,944.803,735.80 -6,375.80 28,488.7748,785.0042,183.0014,086.8125,866.65 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 11.09 115.00 666.65420.00125.00 3,106.803,783.003,813.351,673.393,880.782,152.421,944.803,735.80 -6,375.80 28,488.7748,785.0042,183.0014,086.8125,866.65 176,228.71176,228.71 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 400.00700.00300.00300.00 uste j 5,670.005,720.004,000.007,000.004,000.009,000.003,000.001,000.003,000.007,200.00 35,380.0073,180.0063,270.0015,000.0038,800.00 CITY OF MAPLEWOOD 369,330.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDCITY CLERK ccount Number Periods: 0 throu expstat.rpt09/20/2021101301 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT Council Packet Page Number 65 of 295 G2, Attachment 1 t d 17 17 0.000.00 Prc Use Page: Page: 0.00 -43.71 Balance 291,515.0754.89 0.000.000.00 Year-to-date Encumbrances 0.00 43.71 Year-to-date Expenditures 0.00 43.71 354,734.93354,734.93 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD 646,250.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDCITY CLERK CITY CLERK Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101301 A 000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 66 of 295 G2, Attachment 1 t d 18 18 6.920.000.000.000.000.000.00 0.00 Prc 57.7666.6666.6666.6766.6780.1656.7416.4496.2561.1649.3848.7766.67 114.64 173.04 Use Page: Page: 0.000.000.000.00 0.00 86.5330.0032.42 930.84357.05200.00271.88 303.75 1,997.001,906.653,760.333,483.68 -1,314.76 71,809.35 26,315.0021,345.0012,933.35 -38,827.13 Balance 105,620.9483.68 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 69.16 -32.42 113.47 739.67770.00428.12296.25 3,114.76 3,993.00 3,813.351,442.953,316.32 98,210.6552,625.0042,695.0025,866.65 Year-to-date Expenditures 0.000.000.000.000.00 0.00 69.16 -32.42 113.47 739.67770.00428.12296.25 3,114.76 3,993.003,813.351,442.953,316.32 98,210.6552,625.0042,695.0025,866.65 303,977.13303,977.13541,439.06541,439.06 Expenditures d 0.000.000.000.000.000.00 200.00800.00200.00700.00600.00 uste j 1,000.005,990.00 5,720.001,800.001,800.004,500.006,800.00 78,940.0064,040.0038,800.00 CITY OF MAPLEWOOD 265,150.00170,020.00 647,060.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDDEPUTY REGISTRAR DEPUTY REGISTRAR Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101303 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 67 of 295 G2, Attachment 1 t d 19 19 0.000.000.000.002.850.000.000.006.510.000.000.000.000.000.000.00 Prc 66.6699.8779.1763.79 Use Page: Page: 0.000.000.000.000.000.000.00 20.1462.50 800.00300.00108.62 2,711.18 5,500.002,337.001,068.621,400.001,400.002,000.00 80,700.0098,408.0617.86 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 31.38 188.82237.50191.38 4,673.00 16,079.8621,401.94 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 31.38 188.82237.50191.38 4,673.00 16,079.8621,401.94 Expenditures d 0.000.000.000.000.000.000.00 800.00300.00300.00300.00 uste j 5,500.007,010.001,100.001,400.001,400.002,900.002,000.00 80,700.0016,100.00 CITY OF MAPLEWOOD 119,810.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDELECTIONS ELECTIONS Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101304 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER Council Packet Page Number 68 of 295 G2, Attachment 1 t d 20 20 0.000.000.009.310.000.000.00 Prc 62.0769.4018.5746.8566.6766.6766.6766.6728.1826.1289.3110.3961.1464.0931.6366.6785.0527.9056.7460.6357.45 119.33 Use 245.10271.79106.03 Page: Page: 0.000.000.00 -138.88-313.76 6,377.509,479.962,290.231,435.879,000.55 -6,032.05-1,393.50 51,772.13 26,125.0010,216.0884,232.5826,503.9327,600.0016,516.6224,333.3574,330.5022,673.3884,250.00 -22,200.00-10,478.98 Balance 119,357.58158,113.73 407,797.00282,787.00138,420.00125,104.89 0.002,099,531.600.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.00 809.77664.13138.88 5,622.50 3,720.049,767.422,326.625,513.761,393.50 11,807.87 52,255.0037,232.0585,383.9237,500.0041,696.0729,483.3848,666.6516,578.9851,199.4528,769.50 Year-to-date Expenditures 0.00 0.000.000.00 809.77 664.13138.88 5,622.503,720.049,767.422,326.625,513.761,393.50 11,807.87 52,255.0037,232.0585,383.9237,500.0041,696.0729,483.3848,666.6516,578.9851,199.4528,769.50 192,695.11192,695.11113,750.00113,750.00 270,642.42270,642.42815,593.00815,593.00565,583.00565,583.00276,840.00276,840.00207,386.27207,386.27 3,435,738.403,435,738.40 Expenditures d 0.000.000.000.000.00 uste j 3,100.002,100.006,100.005,200.00 63,580.0012,000.0078,380.0013,200.0031,200.0095,600.0015,300.0094,000.0068,200.0027,600.0046,000.0073,000.0060,200.0025,000.00 CITY OF MAPLEWOOD 390,000.00848,370.00415,260.00 103,100.00365,500.00317,800.00198,000.00 Ad 5,535,270.001,223,390.00 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPOLICE ccount Number Periods: 0 throu expstat.rpt09/20/2021101401 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4482 PROSECUTION FEES000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS Council Packet Page Number 69 of 295 G2, Attachment 1 t d 21 21 0.000.000.000.000.000.00 Prc 38.4066.67 Use Page: Page: 0.000.000.000.000.000.00 6,961.04 95,333.35 Balance 0.000.000.000.000.000.000.000.000.003,869,986.7062.84 Year-to-date Encumbrances 0.000.000.000.000.000.00 4,338.96 Year-to-date Expenditures 0.000.000.000.000.000.00 4,338.96 190,666.65190,666.65 6,543,763.306,543,763.30 Expenditures d 0.000.000.000.000.000.00 uste j 11,300.00 CITY OF MAPLEWOOD 286,000.00 Ad 10,413,750.00 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPOLICE POLICE Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101401 A 000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 70 of 295 G2, Attachment 1 t d 22 22 0.000.000.000.000.000.00 0.000.000.00 Prc 64.6837.4466.6766.6766.6766.6728.9145.6882.7519.6121.8675.0710.5351.3174.3163.3338.4866.6789.33 119.35 105.58 Use 102.68231.10 Page: Page: 0.000.000.000.000.000.000.000.00 379.40401.96249.29307.61 -936.50 -318.94 3,128.075,020.001,421.825,432.012,825.547,100.004,979.58 -7,812.42-5,412.01-4,588.55 11,684.50 86,075.0057,357.0038,880.0045,323.3317,894.3410,999.66 Balance 370,111.27 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 98.04 578.18750.71318.94192.39 1,871.934,567.991,820.602,105.668,174.468,088.55 33,382.0110,040.0077,760.0012,676.6735,936.5012,315.5019,000.3414,200.0041,670.42 Year-to-date Expenditures 0.000.000.000.000.000.00 0.000.00 98.04 578.18750.71192.39 318.94 1,871.934,567.991,820.602,105.668,174.468,088.55 33,382.0110,040.0077,760.0012,676.6735,936.5012,315.5019,000.3414,200.0041,670.42 114,713.00114,713.00 677,678.73677,678.73147,812.42147,812.42172,145.00172,145.00 Expenditures d 0.000.000.000.000.000.000.000.000.00 500.00500.00 uste j 5,000.002,000.002,200.001,000.003,500.00 11,000.00 27,970.0015,060.0010,000.0058,000.0035,000.0020,000.0024,000.0030,000.0021,300.0046,650.00 CITY OF MAPLEWOOD 116,640.00 140,000.00258,220.00172,070.00 Ad 1,047,790.00 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDFIRE ccount Number Periods: 0 throu expstat.rpt09/20/2021101404 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4060 FIREFIGHTERS PENSION BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE Council Packet Page Number 71 of 295 G2, Attachment 1 t d 23 23 0.000.000.000.000.00 Prc 51.9439.1598.7617.1056.7523.2337.9966.67 542.16 Use Page: Page: 0.000.000.000.000.00 136.38 7,208.433,316.002,480.28 -1,326.47 44,723.9631,141.8485,103.3024,666.65 Balance 847,952.3364.86 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 684.00 7,791.571,626.471,519.72 28,776.0410,863.6240,858.1625,746.7049,333.35 Year-to-date Expenditures 0.000.000.000.000.00 684.00 7,791.571,626.471,519.72 28,776.0410,863.6240,858.1625,746.7049,333.35 1,565,097.671,565,097.67 Expenditures d 0.000.000.000.000.00 300.00 uste j 4,000.004,000.00 11,000.00 15,000.0073,500.0072,000.0074,000.00 CITY OF MAPLEWOOD 110,850.00 Ad 2,413,050.00 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDFIRE FIRE Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101404 A 000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT Council Packet Page Number 72 of 295 G2, Attachment 1 t d 25 25 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 52.7766.6795.79 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 -1.41 400.00283.40166.65300.00500.00315.87 -183.82-434.68 -19,715.56 -24,566.21-42,935.76538.12 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.001.410.000.000.000.000.000.00 183.82434.68316.60333.35 7,184.13 24,566.2119,715.5652,735.76 Year-to-date Expenditures 0.000.000.000.000.000.000.001.410.000.000.000.000.000.00 183.82434.68316.60333.35 7,184.13 19,715.5652,735.76 24,566.21 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00600.00500.00300.00500.00 uste j 7,500.009,800.00 CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDEMERGENCY MANAGEMENT EMERGENCY MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101413 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER Council Packet Page Number 73 of 295 G2, Attachment 1 t d 26 26 0.000.000.000.000.890.000.000.000.000.003.750.000.000.000.000.000.000.000.000.00 68.11 Prc 66.7566.6666.6655.7710.3315.2396.7972.0044.9266.67 585.57 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -50.83 542.00179.35102.68140.00 7,035.007,175.001,326.782,973.434,238.393,850.001,000.006,000.003,524.89 41,566.65 37,156.02 -22,336.26 Balance 0.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 50.8326.5720.65 761.61150.00360.00 2,875.11 1,088.003,097.32 1,673.22 79,343.9814,065.0014,345.0026,936.2683,133.35 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 50.8326.5720.65 761.61150.00360.00 2,875.11 1,088.001,673.223,097.32 26,936.2683,133.35 79,343.9814,065.0014,345.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 200.00500.00 uste j 1,630.005,000.003,200.004,000.001,000.004,600.006,000.006,400.00 3,000.003,000.00 21,100.0021,520.00 CITY OF MAPLEWOOD 116,500.00 124,700.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION ccount Number Periods: 0 throu expstat.rpt09/20/2021101501 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4210 FUEL & OIL000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4940 CASH OVER & SHORT Council Packet Page Number 74 of 295 G2, Attachment 1 t d 27 27 0.00 Prc Use Page: Page: 0.00 94,423.1070.71 Balance 0.000.00 Year-to-date Encumbrances 0.00 Year-to-date Expenditures 0.00 227,926.90227,926.90 Expenditures d 0.00 uste j CITY OF MAPLEWOOD 322,350.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION PUBLIC WORKS ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101501 A 000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 75 of 295 G2, Attachment 1 t d 28 28 0.000.000.000.000.005.390.000.000.000.000.000.000.000.000.000.000.00 Prc 50.9891.0766.7066.6766.6766.6768.7313.6778.3554.0345.4266.6710.7966.67 131.07 Use Page: Page: 0.000.000.000.000.000.000.000.000.00 446.49108.26100.00 7,200.001,485.001,000.001,250.766,000.004,596.545,730.968,333.353,000.001,000.003,000.00 -3,106.70 94,609.6424,172.3931,221.9556,666.65 19,242.0022,405.0034,660.00 Balance 156,196.15 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 391.74 2,975.003,827.615,403.464,769.043,778.05 4,553.512,749.245,390.36 38,488.0044,815.0069,320.0013,106.7016,666.65 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 391.74 4,553.512,975.002,749.245,390.363,827.615,403.464,769.043,778.05 16,666.65 38,488.0044,815.0069,320.0013,106.70 113,333.35113,333.35 162,413.85162,413.85 Expenditures d 0.000.000.000.000.000.000.000.000.00 500.00100.00 uste j 5,000.007,200.004,460.004,000.006,000.003,000.001,000.003,000.00 1,000.00 57,730.0067,220.0028,000.0010,000.0010,000.0010,500.0025,000.0035,000.00 CITY OF MAPLEWOOD 318,610.00100,000.00170,000.00 103,980.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDSTREET MAINTAINANCE ccount Number Periods: 0 throu expstat.rpt09/20/2021101502 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES Council Packet Page Number 76 of 295 G2, Attachment 1 t d 29 29 0.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.00 Balance 479,318.4450.65 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.000.00 491,981.56491,981.56 Expenditures d 0.000.000.000.000.000.00 uste j CITY OF MAPLEWOOD 971,300.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDSTREET MAINTAINANCE STREET MAINTAINANCE Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101502 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4975 SMALL LIABILITY CLAIMS Council Packet Page Number 77 of 295 G2, Attachment 1 t d 30 30 1.970.000.000.004.500.000.000.000.002.660.000.000.000.000.00 Prc 67.7237.3666.6466.6766.6721.5245.4154.8845.6018.7525.0013.5166.67 180.00 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.00 954.97545.87272.00 -160.00 1,815.001,177.212,000.002,255.793,250.006,000.00 11,681.14 24,508.2312,528.0024,057.0022,587.0010,378.3910,000.00 Balance 125,338.23259,188.8360.48 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 45.03 491.77322.79454.13228.00750.00360.00318.86 7,472.003,625.002,744.212,000.001,621.61 48,113.00 45,183.0020,000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 45.03 491.77322.79454.13228.00750.00360.00318.86 7,472.003,625.002,744.212,000.001,621.61 48,113.00 45,183.0020,000.00 262,931.77262,931.77396,661.17396,661.17 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00200.00 uste j 1,000.005,000.004,000.008,000.00 5,440.001,500.001,000.002,000.00 25,000.0020,000.0072,170.0067,770.0012,000.0012,000.0030,000.00 CITY OF MAPLEWOOD 388,270.00655,850.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDENGINEERING ENGINEERING Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101503 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4761 LEGAL & FISCAL Council Packet Page Number 78 of 295 G2, Attachment 1 t d 31 31 0.000.000.000.004.690.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 65.4713.6766.5866.6866.6770.2212.0066.67 232.28 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 675.00400.00 -396.83 9,987.004,765.752,200.003,000.00 66,666.65 49,813.1925,899.2510,625.0026,801.68 Balance 0.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 234.25696.83300.00 1,345.00 4,100.75 94,436.8119,983.0021,255.0063,198.32 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 234.25696.83300.00 4,100.751,345.00 94,436.8119,983.0021,255.0063,198.32 133,333.35133,333.35 Expenditures d 0.000.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00300.00 uste j 2,020.005,000.002,500.003,000.00 30,000.0029,970.0031,880.0090,000.00 CITY OF MAPLEWOOD 144,250.00200,000.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDSNOW AND ICE CONTROL ccount Number Periods: 0 throu expstat.rpt09/20/2021101514 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER Council Packet Page Number 79 of 295 G2, Attachment 1 t d 32 32 0.000.000.00 Prc Use Page: Page: 0.000.000.00 Balance 200,436.6962.84 0.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 Year-to-date Expenditures 0.000.000.00 338,883.31338,883.31 Expenditures d 0.000.000.00 uste j CITY OF MAPLEWOOD 539,320.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDSNOW AND ICE CONTROL SNOW AND ICE CONTROL Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101514 A 000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS Council Packet Page Number 80 of 295 G2, Attachment 1 t d 34 34 0.000.000.000.000.000.000.000.000.00 Prc 59.8966.7966.6766.6782.6378.14 115.00 176.46 Use Page: Page: 0.000.000.000.000.000.00 -76.46 465.00347.44 -811.12 -300.00 5,920.007,300.001,300.008,000.00 40,211.22 21,856.13 84,212.2166.94 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 811.12 935.00176.46 1,652.562,300.00 11,840.00 60,028.7814,600.0078,143.87 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 811.12 935.00176.46 1,652.562,300.00 11,840.00 78,143.87 60,028.7814,600.00 170,487.79170,487.79 Expenditures d 0.000.000.000.000.000.000.00 100.00 uste j 1,300.008,000.00 1,400.002,000.002,000.00 17,760.0021,900.00 CITY OF MAPLEWOOD 100,240.00100,000.00254,700.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation Y h 8 g 2:12PM GENERAL FUNDFORESTRY FORESTR Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101516 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4420 REPAIR & MAINT/VEHICLE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT Council Packet Page Number 81 of 295 G2, Attachment 1 t d 35 35 0.000.000.000.000.00 5.500.000.000.000.00 Prc 67.6966.7366.6766.6766.6720.5045.5112.5024.6712.7922.7786.7566.67 117.70 162.64101.00 Use 588.64360.00 Page: Page: 0.000.000.000.00 0.000.000.00 -10.00 925.00875.00 357.66 -336.21 5,000.008,000.005,256.651,987.591,362.324,724.881,130.002,441.807,722.982,000.006,900.00 -1,465.93-1,300.00 64,228.3413,300.00 -10,648.25 Balance 112,451.8368.55 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 512.41275.12125.00370.00358.20 1,855.001,137.681,765.932,236.211,010.001,800.002,277.022,342.34 27,648.2526,600.0016,000.0010,513.3513,800.00 Year-to-date Expenditures 0.000.000.000.000.00 0.000.000.000.00 512.41275.12125.00370.00 358.20 1,855.001,137.681,765.932,236.211,010.001,800.002,277.022,342.34 27,648.2526,600.0016,000.0010,513.3513,800.00 134,531.66134,531.66245,158.17245,158.17 Expenditures d 0.000.000.000.000.000.000.00 300.00500.00 uste j 2,780.00 5,000.002,500.002,500.001,900.005,000.001,000.001,000.001,500.002,800.002,000.002,700.00 17,000.0039,900.0024,000.0015,770.0010,000.0020,700.00 CITY OF MAPLEWOOD 198,760.00 357,610.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPARKS & REC. ADMINISTRATION PARKS & REC. ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101601 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE Council Packet Page Number 82 of 295 G2, Attachment 1 t d 36 36 0.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 65.5450.8962.4066.6366.6766.6766.6764.8693.3613.1935.7942.7068.2978.5366.6796.6966.67 113.67 127.37 Use Page: Page: 0.000.000.000.000.000.000.000.000.00 321.03 -251.48-410.00-400.00-281.01-410.56 3,928.757,520.001,755.007,883.355,270.402,654.183,438.151,046.437,666.655,000.001,624.35 22,942.0026,342.0017,361.8012,453.5666,000.00 Balance 129,523.14 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 251.48178.97400.00281.01 4,071.253,505.009,729.602,638.202,561.852,253.573,410.001,910.56 12,480.0045,888.0052,688.0015,766.6537,345.8245,546.4415,333.3547,375.65 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 251.48178.97400.00281.01 4,071.253,505.009,729.602,638.202,561.852,253.573,410.001,910.56 12,480.0045,888.0052,688.0015,766.6537,345.8245,546.4415,333.3547,375.65 246,316.86246,316.86132,000.00132,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 500.00 uste j 8,000.00 5,260.006,000.003,300.003,000.005,000.001,500.00 20,000.0068,830.0079,030.0023,650.0015,000.0040,000.0020,000.0058,000.0023,000.0049,000.00 CITY OF MAPLEWOOD 375,840.00 198,000.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPARK MAINTENANCE ccount Number Periods: 0 throu expstat.rpt09/20/2021101602 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4 430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES Council Packet Page Number 83 of 295 G2, Attachment 1 t d 37 37 0.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.00 Balance 320,977.7468.00 0.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.00 681,932.26681,932.26 Expenditures d 0.000.000.000.000.00 uste j CITY OF MAPLEWOOD Ad 1,002,910.00 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDPARK MAINTENANCE PARK MAINTENANCE Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101602 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4970 JUDGEMENTS & LOSSES Council Packet Page Number 84 of 295 G2, Attachment 1 t d 38 38 0.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.000.000.00 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.00 Expenditures d 0.000.000.000.000.000.000.00 uste j CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDRECREATION PROGRAMS RECREATION PROGRAMS Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101603 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4025 WAGES/TEMPORARY000-4120 PROGRAM SUPPLIES000-4310 TELEPHONE000-4330 POSTAGE000-4400 VEHICLE ALLOWANCE Council Packet Page Number 85 of 295 G2, Attachment 1 t d 39 39 0.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 66.67 149.07 Use Page: Page: 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -275.00 -744.56-834.22 2,000.00 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.00 744.56275.00 2,534.224,000.00 Year-to-date Expenditures 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 275.00 744.56 2,534.224,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.00 uste j 1,700.006,000.00 CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDNATURE CENTER ccount Number Periods: 0 throu 000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE expstat.rpt09/20/2021101604 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS Council Packet Page Number 86 of 295 G2, Attachment 1 t d 40 40 0.000.000.000.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.000.000.00 -747.04-600.82107.80 Balance 0.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 747.04 8,300.82 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 747.04 8,300.82 Expenditures d 0.000.000.000.000.000.000.000.000.00 uste j 7,700.00 CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDNATURE CENTER NATURE CENTER Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101604 A 000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT Council Packet Page Number 87 of 295 G2, Attachment 1 t d 41 41 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 76.2667.7866.6666.7617.3215.4350.0018.70 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 87.00 500.00600.00661.45100.00300.00200.00250.00700.00 4,517.447,000.001,297.001,107.001,691.36 12,194.8931,206.1442.45 Balance 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 183.00138.55308.64250.00 2,805.11 2,593.002,223.00 14,512.5623,013.86 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 183.00138.55308.64250.00 2,805.11 2,593.002,223.00 23,013.86 14,512.56 Expenditures d 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 270.00500.00600.00800.00100.00300.00200.00500.00700.00 uste j 7,000.00 3,890.003,330.002,000.00 19,030.0015,000.0054,220.00 CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDOPEN SPACE MANAGEMENT OPEN SPACE MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101605 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4690 CONSTRUCTION - OTHER000-4720 LAND IMPROVEMENT Council Packet Page Number 88 of 295 G2, Attachment 1 t d 43 43 0.000.000.00 Prc 40.1566.6781.07 Use Page: Page: 897.82166.65 -360.00 2,500.004,176.009,000.00 16,380.4753.94 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 360.00602.18333.35 17,884.0019,179.53 Year-to-date Expenditures 0.000.00 360.00602.18333.35 17,884.0019,179.53 Expenditures d 0.00 500.00 uste j 1,500.002,500.009,000.00 22,060.0035,560.00 CITY OF MAPLEWOOD Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDLIGHT IT UP MAPLEWOOD LIGHT IT UP MAPLEWOOD Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101622 A 000-4025 WAGES/TEMPORARY000-4120 PROGRAM SUPPLIES000-4360 PUBLISHING000-4370 INSURANCE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT Council Packet Page Number 89 of 295 G2, Attachment 1 t d 44 44 0.000.000.008.050.000.000.000.000.002.890.000.000.000.000.000.00 Prc 69.9366.7766.6466.6766.6766.6762.2297.8020.4666.6728.3675.0060.8424.1266.67 129.30 Use Page: Page: 0.000.000.000.000.000.000.000.000.00 72.70 600.00 -130.49 2,000.002,255.002,163.351,133.491,500.002,758.573,977.101,000.008,000.003,582.006,021.009,790.004,856.59 -4,360.79-5,215.55 16,190.9729,245.0027,902.0020,266.65 Balance 130,553.89264,161.4868.32 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 241.43179.00130.49 3,227.301,543.41 4,360.794,505.004,326.651,866.511,022.901,418.001,800.00 32,529.0358,495.0055,808.0016,000.0023,015.5515,210.0040,533.35 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 241.43179.00130.49 4,360.794,505.004,326.651,866.513,227.301,022.901,418.001,800.001,543.41 32,529.0358,495.0055,808.0016,000.0023,015.5515,210.0040,533.35 303,556.11303,556.11 569,768.52569,768.52 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 uste j 6,760.003,300.005,000.001,000.005,000.006,200.002,400.006,400.00 2,000.006,490.003,000.001,500.003,000.00 48,720.0087,740.0083,710.0024,000.0017,800.0025,000.0060,800.00 CITY OF MAPLEWOOD 434,110.00 833,930.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDCOMMUNITY DEVELOPMENT ADMIN. COMMUNITY DEVELOPMENT ADMIN. Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101701 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS Council Packet Page Number 90 of 295 G2, Attachment 1 t d 46 46 0.000.000.000.000.000.000.000.000.000.000.000.00 0.00 Prc 54.8986.9566.6966.6766.6766.6744.6822.7020.4288.8022.2724.1058.0566.67 Use Page: Page: 0.000.000.000.000.000.000.000.000.00 -50.64 279.95750.00 2,319.11 7,408.222,085.002,280.001,106.501,034.521,166.003,795.006,500.00 -3,879.97 21,000.0026,367.0018,625.0027,228.18 Balance 176,110.73 294,124.6058.96 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 50.64 893.50680.89265.48334.00 3,879.974,175.004,560.002,220.051,205.00 49,351.7852,743.0037,255.0037,671.8213,000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 50.64 893.50680.89265.48334.00 3,879.974,175.004,560.002,220.051,205.00 49,351.7852,743.0037,255.0037,671.8213,000.00 214,289.27214,289.27422,575.40422,575.40 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 750.00 uste j 6,260.006,840.002,000.003,000.001,300.002,500.001,500.005,000.00 79,110.00 56,760.0021,000.0055,880.0064,900.0019,500.00 CITY OF MAPLEWOOD 390,400.00 716,700.00 Ad 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g 2:12PM GENERAL FUNDBUILDING INSPECTIONS BUILDING INSPECTIONS Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101703 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT Council Packet Page Number 91 of 295 G2, Attachment 1 t d 49 49 0.00 Prc 63.21 Use Page: Page: 0.000.000.00 Balance 0.000.000.008,342,431.2863.210.008,342,431.28 Year-to-date Encumbrances 0.000.00 Year-to-date Expenditures 0.000.00 14,331,338.7214,331,338.7214,331,338.7214,331,338.72 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD Ad 22,673,770.0022,673,770.00 1/1/2021through8/31/2021 Expenditure Status Report Appropriation h 8 g Grand Total 2:12PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu expstat.rpt09/20/2021101999 A 000-4999 TRANSFERS OUT Council Packet Page Number 92 of 295 G3 CITY COUNCILSTAFF REPORT Meeting Date September 27, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director Ron Batty, City Attorney PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Partial Release and Grant of Right of Way with Magellan Pipeline Company, L.P. Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Partial Release and Grant of Right of Way would confine an existing pipeline easement that encumbers the city-owned property at 2501 Londin La E to facilitate the sale and redevelopment of the property. Recommended Action: Motion to approve the Partial Release and Grant of Right of Way with Magellan Pipeline Company, L.P. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The easement confinement will facilitate the sale and redevelopment of the property at 2501 Londin La E. The sale of the property is consistent with the city’s strategic plan. The city is selling the property for fair market value which ensures the city is a good steward of its capital assets. The proceeds from the sale will be dedicated to the Fire Station Fund for construction of the new north fire station. Lastly, the redevelopment project proposed by the buyer – 148 units of housing – is consistent with the city’s 2040 comprehensive plan policies related to land use and housing. Background During the due diligence period for the purchase agreement between the city and Real Estate Equities for the sale of city-owned property at 2501 Londin La E, the title work discovered that there Council Packet Page Number 93 of 295 G3 is a blanket pipeline easement over the entire property. Since the easement encumbers the entire site, it impacts the ability of Real Estate Equities to redevelop the property and construct the multi- family residential building and associated site improvements. Real Estate Equities and city staff have worked with the owner of the pipeline, Magellan Pipeline Company, L.P., to confine the easement to the westerly 60 feet of the property. This location would cover the location of the existing pipeline. The developer has submitted a letter that states they are agreeable to the proposed easement confinement and has designed the site and building improvements based on the final easement location. The city attorney and city staff think it is in the city’s interest to execute and file the easement prior to closing to ensure the issue is resolved for the city, Real Estate Equities, or any future buyer. Attachments 1.Partial Release and Grant of Right of Way with Magellan Pipeline Company, L.P. 2.Letter from Winthrop & Weinstine Council Packet Page Number 94 of 295 G3, Attachment 1 PARTIALRELEASEAND GRANT OF RIGHT OF WAY This PARTIAL RELEASE AND GRANT OF RIGHT OF WAY (hereinafter "Agreement") is made and entered into by and between Magellan Pipeline Company, L.P. (formerly known as Magellan Pipeline Company, LLC prior to name change effective September 9, 2004, and, formerly known as “Williams Pipe Line Company, LLC” prior to a name change effective as of September 1, 2003, a Delaware limited partnership, whose address is P. O. Box 22186, Tulsa, Oklahoma 74121-2186 (hereinafter called "MPL") and the City of Maplewood, a Minnesota municipal corporation, its successors, grantees and assigns (hereinafter called "Owner”). WITNESSETH: WHEREAS, Owner represents and warrants that Owner owns all of the following described tract of land located in Ramsey County, Minnesota (which land is hereinafter referred to as “Owner’s Land”) and has full right and power to make this Agreement: Part of the Northwest ¼ of the Northeast ¼ of Section 12, Township 28, Range 22 lying Southwesterly of New Lower Afton Road and lying northerly and Northwesterly of Londin Lane, Ramsey County, Minnesota; and, WHEREAS, MPL owns certain easement rights by virtue of its interest in the following described instruments (hereinafter referred to as the “Easement”): 1. A Right of Way Agreement recorded June 15, 1931 in Book 893, page 441, and a Right of Way Agreement recorded May 17, 1937 as in Book 988, page 590 of Official Records, each in favor of Great Lakes Pipe Line Company (Magellan’s predecessor), and each as amended and assigned by Doc No. 1672978; and, WHEREAS, MPL owns certain pipelines and related facilities and appurtenances located in, on or under Owner’s Land (which such pipelines, facilities and related appurtenances are hereinafter referred to as the “MPL Facilities”); and, WHEREAS, Owner has requested that MPL provide a more definite and specific description of its Easement in a minimum width for that portion of Owner’s Land currently utilized and to be utilized in the future by MPL for its exercise of the rights granted in the Easement. 1 Council Packet Page Number 95 of 295 G3, Attachment 1 NOW THEREFORE, for and in consideration of One Dollar ($1.00) in hand paid by Owner and the covenants contained herein, MPL hereby releases and forever quitclaims to Owner, all of MPL’s right, title and interest in, and all obligations with respect to, the Easement (except as specified in the exceptions and reservations set forth below), INSOFAR AS AND ONLY TO THE EXTENT that the Easement affects Owner’s Land. EXCEPTING AND RESERVING, however, unto MPL and its successors and assigns: (1) all of MPL’s rights, title, uses and interests acquired or permitted by virtue of the Easement in and to the parcel or strip of land described in EXHIBIT A attached hereto (hereinafter called the “MPL Easement Tract”). Owner and MPL agree that their mutual intent is the MPL Easement Tract shall contain within its described boundaries, all of the MPL Facilities existing on Owner’s Land as of this date. If, however, it is determined in the future that all or any part of such MPL Facilities are not contained within the MPL Easement Tract, Owner and MPL shall amend the description of the MPL Easement Tract and shall make any conveyance as may be necessary to encompass such MPL Facilities so that the outside edge of the MPL Easement Tract will not be less than a minimum distance of sixty (60) feet from the outside edge of such MPL Facilities, while at a minimum maintaining the overall width of the MPL Easement Tract. In further consideration of the releases, promises and mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Owner and MPL agree that this Agreement shall provide, and the Easement is hereby amended to the extent necessary to provide the following and Owner hereby grants, sells and conveys to MPL the following rights: 1. Owner further covenants and agrees that Owner will not place, create, erect or construct any building, improvement, road, driveway, structure, fence, water impoundment, waterway or obstruction of any kind, either on, above or below the surface of the ground on the MPL Easement Tract, or change the grade or elevation of, or conduct any activities (including mining) that would endanger lateral support for the ground within, the MPL Easement Tract without the prior written permission of MPL. Owner shall assume all liability for and shall indemnify and save harmless MPL and its affiliates, and their members, partners, directors, officers, employees and agents and their successors and assigns, from all liabilities (including, without limitation, claims and damages) of any nature arising from Owner’s breach of or failure to comply with its foregoing covenants and agreements in this paragraph. 2. MPL shall have the free, uninterrupted, perpetual and commercial right, privilege and easement to lay, construct, maintain, inspect, operate, repair, replace, change the size of, protect and remove: (a) existing and future pipelines for the transportation of liquids, gases or other materials which can be transported through a pipeline, along with above and 2 Council Packet Page Number 96 of 295 G3, Attachment 1 below ground appurtenances and related facilities, including, but not limited to fittings, valves and cathodic protection equipment. over, through, under and across the MPL Easement Tract, together with (1) the right from time to time to use temporary work space, as reasonably necessary on, over and across those portions of Owner’s Land that are not, at the time of such use occupied by buildings or other such substantial improvements, (2) the right from time to time to clear the MPL Easement Tract of any trees, undergrowth, brush, other obstructions or non-permitted encroachments located on, under or overhanging the MPL Easement Tract, and (3) the right to remediate and/or remove contaminants or contaminated soil on or under Owner’s Land resulting from the MPL Facilities, and the right to place on Owner’s Land incidental equipment to facilitate the exercise of the aforesaid rights. No additional compensation shall be payable to Owner for the exercise of the aforesaid rights or for any damage(s) resulting to the property of Owner except where expressly provided for in the Easement as amended by this Agreement. In the event of such remediation and/or removal of contaminants or contaminated soil on or under Owner’s Land, or any other damage to Owner’s Land resulting from MPL’s permitted use thereof pursuant to this Agreement, MPL shall repair and restore the Owner’s Land to its original condition or nearly as is reasonably practicable at no cost or expense to Owner. Further, MPL agrees to indemnify Owner against any liability, cost, or expense incurred by MPL or Owner as a result of MPL’s actions or use of the MPL Easement Tract and Owner’s Land, including without limitation fines, court costs, reasonable attorneys’ fees and remedial costs. MPL agrees that at its own cost and expense, MPL will maintain commercial general liability and property damage insurance, protecting and indemnifying Owner, and its officers, employees and agents, and MPL against any and all claims (including all costs and expenses of defending against the same) for personal injury, disease or death, or injury to, or destruction of, property (including loss of the use thereof) occurring upon, or arising out of the use of, Owner’s Land and/or the MPL Easement Tract and any other improvements located thereon, which insurance shall provide indemnity on an “occurrence” (not “claims made”) basis, the limits of which shall not be less than Five Million Dollars ($5,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate, as well as workers’ compensation insurance and employer’s liability insurance as required by law. All policies of insurance required by this Agreement shall be placed with insurers licensed in the State of Minnesota which carry an A.M. Best’s rating of A-X, in form reasonably satisfactory from time to time to Owner. Such policies shall be in full force and effect as of the full execution of this Agreement and shall be renewed thereafter not later than thirty (30) days prior to the expiration of each policy. Such insurance policies shall contain a provision including Owner as an additional insured and loss payee and shall waive MPL’s insurer’s right of subrogation against Owner and Owner’s insurer. MPL shall provide to Owner evidence that the insurance carried with respect to Owner’s Land and the MPL Easement Tract complies with the requirements of 3 Council Packet Page Number 97 of 295 G3, Attachment 1 this Agreement. Each such policy shall, to the extent obtainable, contain a provision that no act or omission of MPL or its assigns, permittees, or agents, shall affect or limit the obligation of the insurer to pay the amount of any loss sustained. Each such policy or certificate shall, to the extent obtainable, contain an agreement by the insurer that such policy shall not be cancelled without at least thirty (30) days’ prior written notice to Owner. TO HAVE AND TO HOLD unto said MPL and Owner, as their interests are herein expressed, and to inure to the benefit of and be binding upon their heirs, successors, grantees and assigns forever. The terms and conditions of this Agreement shall constitute covenants running with the land. MPL shall have the right to assign the rights granted herein and held by it in the MPL Easement in whole or in part. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one instrument. This Agreement shall become effective upon its complete execution by the parties hereto. IN WITNESS WHEREOF, the parties have set their hands on the dates expressed below: {Remainder of Page Intentionally Left Blank; Signature Pages to Follow} 4 Council Packet Page Number 98 of 295 G3, Attachment 1 MAGELLAN PIPELINE COMPANY, L.P. By Its General Partner, Magellan Pipeline GP, LLC, By Its Undersigned, Authorized Signatory ________________________________ Date: _________________________, 2021 Name: __________________________ STATE OF OKLAHOMA ) ) SS COUNTY OF TULSA ) Before me, the undersigned, a Notary Public in and for the county and state aforesaid, on this day of _____________, 2021 personally appeared _______________________, to me personally known to be the ______________ of MAGELLAN PIPELINE GP, LLC, a Delaware limited liability company, who being duly sworn did acknowledge to me that they executed the foregoing instrument on behalf of said limited liability company as the free and voluntary act and deed, for the uses, purposes and consideration therein set forth. ____________________________________ Notary Public My commission expires: 5 Council Packet Page Number 99 of 295 G3, Attachment 1 OWNER: CITY OF MAPLEWOOD By Its Mayor, Marylee Abrams By Its City Manager, Melinda Coleman ____________________________ Date: _________________________, 2021 Marylee Abrams, Mayor ____________________________ Date: _________________________, 2021 Melinda Coleman, City Manager STATE OF MINNESOTA ) ) SS COUNTY OF __________ ) The foregoing instrument as acknowledged before me this _____ day of ____________, 2021, by Marylee Abrams and Melinda Coleman, the Mayor and City Manager , respectively, of the City of Maplewood, a public body corporate and politic under the laws of Minnesota. Notary Public My Commission Expires: This instrument was drafted by: Winthrop & Weinstine, P.A. (MAS) 225 South Sixth Street Suite 3500 Minneapolis, MN 55402 (612) 604-6463 6 Council Packet Page Number 100 of 295 G3, Attachment 1 EXHIBIT A Legal Description of MPL Easement Tract Description and Depiction A 60.00 feet easement over, under and across that part of the Northwest Quarter of the Northeast Quarter of Section 12, Township 28, Range 22, Ramsey County, Minnesota, lying 30.00 feet on each side of the following described centerline: Commencing at the southwest corner of said Northwest Quarter of the Northeast Quarter; thence North 88 degrees 15 minutes 21 seconds East, along the south line of said Northwest Quarter of the Northeast Quarter, 30.01 feet, to the east line of the West 30.00 feet of said Northwest Quarter of the Northeast Quarter and the point of beginning of the centerline to be described; thence North 00 degrees 20 minutes 06 seconds West, along said east line, 358.21 feet; thence North 01 degrees 57 minutes 57 seconds East, 284.01 feet, to the centerline of Lower Afton Road and said easement centerline there terminating. The sidelines of said easement shall be prolonged or shortened to terminate at said south line of the Northwest Quarter of the Northeast Quarter and at said centerline of Lower Afton Road. 22325760v3 A-1 Council Packet Page Number 101 of 295 G3, Attachment 2 Megan A. Square September 3, 2021 Direct Dial: (612) 604-6463 Main Fax: (612) 604-6800 msquare@winthrop.com VIA E-MAIL City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attn: City Manager Re: Consent to Easement Confinement Dear Ms. Coleman: I am writing on behalf of my client, Real Estate Equities, LLC (“REE”), with respect to the proposed confinement agreement for the pipeline easement held by Magellan Pipeline Company, L.P., affecting the property located at 2501 Londin Lane E., Maplewood, Minnesota. By virtue of this letter and the signature below, REE affirms approval of the proposed easement confinement as written, and will accept it as it relates to the future development of the property. Please reach out if you have questions regarding the easement confinement or REE’s consent to the same. Very truly yours, WINTHROP & WEINSTINE, P.A. REAL ESTATE EQUITIES, LLC Megan A. Square Alexander R. Bisanz 22436277v1 Council Packet Page Number 102 of 295 G4 CITY COUNCILSTAFF REPORT Meeting Date September 27, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Local Lawful GamblingPermitsfor the Church of the Presentation of the Blessed Virgin Mary Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A request for two (2) Local Lawful Gambling permits has been submitted by the Church of the Presentation of the Blessed Virgin Mary. Approval of the request would allow lawful gambling activity to be conducted during the following events held on the Church’s property at 1725 Kennard Street in Maplewood: MCAD Dinner on November 11, 2021 and Turkey Bingo on November 20, 2021. Recommended Action: Motion to approve the Local Lawful Gambling permits for the Church of the Presentation of the Blessed Virgin Mary for their events on November 11 and November 20, 2021. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12. Background Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166. MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from state licensing requirements. Attachments None Council Packet Page Number 103 of 295 G5 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman, City Manager REPORT TO: Michael Mondor, Fire and EMS Chief REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, 5 and No. 6, North Fire Station Construction Project Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 4, Change Order No. 5 and Change Order No. 6 for the North Fire Station Construction Project. Recommended Action: Motion to approve resolution Directing Modification of the Existing Construction Contract, Change Order No. 4, Change Order No. 5 and Change Order No. 6, North Fire Station Construction Project and authorize the Mayor and City Manager to sign Change Order No. 4, Change Order No. 5 and Change Order No. 6. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $4,663.86 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fire Facility Fund Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Approval of Change Order No. 4 will decrease the project construction amount by $6,405.15. Work Scope 31-A-Park Construction-$358.60 for excavating for a sidewalk removal credit, which will change the contract amount from $510,230 to $509,871.40 Work Scope 03-M-Ebert Inc.-Concrete and Masonry: $6,405.15 for a concrete deduction, which will change the contract amount from $753,775 to $747,369.85. Approval of Change Order No. 5 will increase the project construction amount by $2,868.80. Work Scope 31-A-Park Construction $2,868.80 for additional soil corrections following special inspection/testing by Braun Intertec, which will change the contract amount from $509,871.40 to $512,740.20. Council Packet Page Number 104 of 295 G5 Approval of Change Order No. 6 will increase the project construction amount by $8,200.21. r footing levels, which Work Scope 31-A-Park Construction-$1,180.30 for excavating to deepe will protect against winter conditions. This will change the contract amount from $512,741.20 to $513,920.50 Work Scope 03-M-Ebert Inc.-Concrete and Masonry: $6,405.15 for added concrete and labor for deeper footings, which will change the contract amount from $747,369.85 to $754,389.76. The revised contract amounts fall within the approved project budget of $13,100,000. No adjustments to the approved budget are necessary at this time. Background The City Council awarded construction contracts to Park Construction and Ebert, Inc. as part of the North Fire Station Construction Project. Change Order No. 4 proposes to decrease the construction contract by $6,405.15 associated with the removal of a sidewalk on the north side of the project. After staff discussions, it was deemed that it would not be possible to install an acceptable sidewalk, while maintaining the large burr oak tree on the northwest corner of the property. Additionally, Ramsey County would require additional water modeling, which was not deemed reasonable by staff. The recommendation to remove the sidewalk came after several conversations between the Fire Department, Public Works, Community Development, a tree preservation consultant, the project architect, and construction manager. Staff recommend revisiting sidewalk installation upon further development and potential road construction on County Road C. Change Order No. 5 proposes to increase the construction contract by $2,868 to cover costs associated with additional soil corrections that are required following special inspection and testing by Braun Intertec. Change order No. 5 includes $2,868 to Park Construction for increased work scope due to the requirement for additional soil corrections. Change Order No. 6 proposes to increase the project construction contract by $8,200.21 to cover costs associated with lowering building footings based on the recommendation provided by the projectÓs Construction Manager Kraus Anderson. The deeper footings will reduce winter condition costs and add frost coverage for the building. Change Order No. 6 includes $1,180.30 to Park Construction for increased work scope for digging lower footings and excavation, and $6,406.16 to Ebert Inc. for increased concrete and labor costs due to increased work scope. The changes requested fall within the budgeted construction contingency costs and no changes to the project budget are required at this time. Attachments 1.Change Order No. 4 2.Change Order No. 5 3.Change Order No. 6 4.Resolution Directing Modification of the Existing Construction Contract, Change Order No. 4, Changer Order No. 5 and Change Order No. 6 for the North Fire Station Construction Project. Council Packet Page Number 105 of 295 G5, Attachment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ouncil Packet Page Number 106 of 295 G5, Attachment 1 1481 81st Avenue NE CHANGE ORDER REQUEST Minneapolis, MN 55432 Construction Company Contractor:CO#PCO 005 PR 03 SIDEWALK REMOVAL KRAUS ANDERSON Project:DATE8/3/2021 MAPLEWOOD NORTH FIRE STATION QTYUNITUNIT PRICEAMOUNT DESCRIPTION REMOVE SIDEWALK - 1327 SF -2HROPERATOR$99.00-$198.00 -2HRSKIDSTEER$64.00-$128.00 NOTE: THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT WE AGREE hereby to make the change(s) specified above at this price-$326.00 10% Markup-$32.60 Total-$358.60 Contractor Signature, TitleDate Prime/Owner Signature Date of Acceptance Accepted: The above prices and specifications of this change order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Council Packet Page Number 107 of 295 G5, Attachment 1 Council Packet Page Number 108 of 295 G5, Attachment 1 Council Packet Page Number 109 of 295 G5, Attachment 1 501 South Eighth Street Minneapolis,MN55404 Request For Proposal Project:2110032-02PCO #:5 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:06/24/2021 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Michael Mondor, City Of Maplewood Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated David Swanson, Ebert, Inc. Josh Prange, Park Construction Company Please provide a cost breakdown in accordance with the Contract Documents and a Summary for the Change described herein and on the attachments (if any) listed.All responses are required within seven (7) days. This is not an authorization to proceed with the work described herein unless and until approved by the Owner. On approval, this change will be included in a Change Order, which will provide the formal Contract Change. DESCRIPTION OF PROPOSAL: Please provide us with a written cost estimate per the attached SEH PR 03: Sidewalk Removal. Council Packet Page Number 110 of 295 G5, Attachment 1 ™ Document G709 – 2018 Proposal Request Architect’s Project Number: PROJECT: (name and address)CONTRACT INFORMATION: Proposal Request Number: Contract For: General Construction Proposal Request Date: Date: OWNER: (name and address) CONTRACTOR: (name and address) ARCHITECT:(name and address) Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. The Contractor shall submit this proposal within seven (7) days or notify the Architect in writing of the anticipated date of submission. (Insert a detailed description of the proposed modifications to the Contract Documents and, if applicable, attach or reference specific exhibits.) Submit c for labor and materials to THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE, OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. REQUESTED BY THE ARCHITECT: Brian Bergstrom, AIA, Project Manager PRINTED NAME AND TITLE ™ AIA Document G709 Copyright © 1993, 2001 and 2018 by The American Institute of Architects. All rights reserved. The “American Institute of – 2018. Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document was 1 produced by AIA software at 10:56:00 ET on 09/10/2020 under Order No.0709812657 which expires on 04/10/2021, is not for resale, is licensed for one-time use ® only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4C) Council Packet Page Number 111 of 295 G5, Attachment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ouncil Packet Page Number 112 of 295 G5, Attachment 1481 81st Avenue NE CHANGE ORDER REQUEST Minneapolis, MN 55432 /ƚƓƭƷƩǒĭƷźƚƓ /ƚƒƦğƓǤ Contractor:CO#PCO 010 ROOT CLEAN UP KRAUS ANDERSON Project:DATE7/27/2021 MAPLEWOOD NORTH FIRE STATION QTYUNITUNIT PRICEAMOUNT DESCRIPTION 16HROPERATOR$99.00$1,584.00 16HRCAT TRACK SKIDSTEER$64.00$1,024.00 NOTE: THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT WE AGREE hereby to make the change(s) specified above at this price$2,608.00 10% Markup$260.80 Total$2,868.80 Contractor Signature, TitleDate Prime/Owner Signature Date of Acceptance Accepted: The above prices and specifications of this change order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Council Packet Page Number 113 of 295 G5, Attachment 1481 81st Avenue NE 9ǣƷƩğ ƚƩƉ CƚƩƒ Minneapolis, MN 55432 /ƚƓƭƷƩǒĭƷźƚƓ /ƚƒƦğƓǤ Contractor:EWF #: Project Name:Date: Park File #: Description: QTYUNIT DESCRIPTION LABOR CLASS EQUIPMENT CLASS MATERIAL SUBCONTRACTORS NOTE: THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT Park Supervisor SignatureDateContractor Signature, Title Council Packet Page Number 114 of 295 G5, Attachment 3 !"#$%&'#&$(#)*#+, -&./#0,1$$;**++-;<+; '=>++ %($2 !"#$$%'($617'896"':1 19$0 *)-+'.$/012'3$ %'.'4 51 ?@*=@;+;* 3 ,#1 !"#$$%&' (''))*+, .912'GH' !"#$$%A6 /5<B0%"65$0'.$0516/C19$0'.$D 02 4.1$%5!#&6&.71$ *?-+'4 51'.$/012'3$ %'I)+*':$/17'49F717':16""1' !"#$$%&' (''))*+, 900" $!95&' ('))E+E !"!!!!!!!!##!$!%&!'()!*#+,!-./0102!(..34567 9,#7$23#+0&:;,:.!<#!'.&87.*!, 4M"61&'N0C> '''''''''*L$#"6'H$$190F5JK&+*,>,*' Q 6R'.$0516/C19$0'.$D 02 ''''''''';4OC P 1"'1$'0"#'H$$190F'"!"P 19$0J*&*?+>-+' =>?@AAB@C$ 4., D$6.&$ !"#$%&'#& .912'GH' !"#$$% 8;;&.G#'$HI1$E:"!#'1$FFFFFFFFFFFFFFFFFFFFFFFFFFFF3 ,#1$FFFFFFFFFFFFFFFFFF A6 /5<B0%"65$0'.$0516/C19$0'.$D 02 E*J7:,,#'$HI1$E:"!#'1$FFFFFFFFFFFFFFFFFFFFFFFFFFFF3 ,#1$FFFFFFFFFFFFFFFFFF :7$61<4!!9$11<S"0%69CR5$0&'N0C$6 $6 1"% 800#;,#'$HI1$E:"!#'1$FFFFFFFFFFFFFFFFFFFFFFFFFFFF3 ,#1$FFFFFFFFFFFFFFFFFF Council Packet Page Number 115 of 295 G5, Attachment 3 Council Packet Page Number 116 of 295 G5, Attachment 3 Council Packet Page Number 117 of 295 G5, Attachment 3 Council Packet Page Number 118 of 295 G5, Attachment 3 :7(.1# :7(.1# :7(.1# :7(.1# Espq!G5!up!UGF!>!:7(.1# Bee!Q3 Beejujpobm!gppujoh!tufqt xpvme!cf!offefe!po!uiftf uxp!gppujoht/!Qmfbtf tqfdjgz!mpdbujpot/ Pof!tufq!pg!3(.9#!mpdbufe 5(.1#!pgg!xbmm!jt bddfqubcmf-!qfs!TFI/ :7(.1# :7(.1# :7(.1# Fyusb!xbmm;!)bekvtufe!qfs!gpmmpx!vq :7(.1# dpnnfou* Uijt!tufq!up Zfmmpx!xbmm!>!9#y4(.1#!effq sfnbjo@!Wfsjgz/ :7(.1# PL!up!qspwjef Hsffo!xbmm!>!9#y3(.1#!effq!)jo tjohmf!tufq beejujpo!up!2(.1#!effq!xbmm!qfs!qmbo* gspn!:7(.1# epxo!up Qvsqmf!xbmm!>!9#y2(.1#!effq!)jo fmfwbups!cbtf beejujpo!up!3(.1#!effq!xbmm!qfs!qmbo* qbe-!qfs!TFI/ Psbohf!xbmm!>!9#y.9#!effq Council Packet Page Number 119 of 295 G5, Attachment 3 1481 81st Avenue NE CHANGE ORDER REQUEST Minneapolis, MN 55432 Construction Company Contractor:CO#PCO 011 RFI 012 KRAUS ANDERSON Project:DATE8/2/2021 MAPLEWOOD NORTH FIRE STATION QTYUNITUNIT PRICEAMOUNT DESCRIPTION EXCAVATE TO NEW FOOTING ELEVATIONS 1HRSUPERVISOR W/ PICKUP$149.00$149.00 3HROPERATOR$99.00$297.00 3HRLABORER$95.00$285.00 3HRCAT 330 EXCAVATOR$114.00$342.00 NOTE: THIS CHANGE ORDER ADDS 0.5 WORKING DAYS TO THE PROJECT SCHEDULE. NOTE: THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT. WE AGREE hereby to make the change(s) specified above at this price$1,073.00 10% Markup$107.30 Total$1,180.30 Contractor Signature, TitleDate Prime/Owner Signature Date of Acceptance Accepted: The above prices and specifications of this change order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Council Packet Page Number 120 of 295 G5, Attachment 3 1481 81st Avenue NE 9ǣƷƩğ ƚƩƉ CƚƩƒ Minneapolis, MN 55432 /ƚƓƭƷƩǒĭƷźƚƓ /ƚƒƦğƓǤ Contractor:EWF #: Project Name:Date: Park File #: Description: QTYUNIT DESCRIPTION LABOR CLASS EQUIPMENT CLASS MATERIAL SUBCONTRACTORS NOTE: THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT Park Supervisor SignatureDateContractor Signature, Title Council Packet Page Number 121 of 295 G5, Attachment 3 501 South Eighth Street Minneapolis,MN55404 Supplementary Instructions Project:2110032-02PCO #:11 Maplewood North Fire Station 1530 County Road C East Maplewood,MN55109Date:07/27/2021 To:Dale Sonnichsen, Kraus-Anderson Construction Company Jake Walton, Kraus-Anderson Construction Company Michael Mondor, City Of Maplewood Brian Bergstrom, Short-Elliott-Hendrickson, Incorporated Ben Wolf, Short-Elliott-Hendrickson, Incorporated David Swanson, Ebert, Inc. Josh Prange, Park Construction Company Pursuant to General and Supplementary Conditions of the Contract, the following instructions are included in the work. All responses are required within seven (7) days. DESCRIPTION OF THE WORK: Please incorporate the following revisions/changes per the attached KA RFI 012 response regarding: Lowered Footings. Council Packet Page Number 122 of 295 G5, Attachment 3 Page 1 of 5 Council Packet Page Number 123 of 295 G5, Attachment 3 Page 2 of 5 Council Packet Page Number 124 of 295 G5, Attachment 3 :7(.1# :7(.1# :7(.1# :7(.1# Espq!G5!up!UGF!>!:7(.1# Bee!Q3 Beejujpobm!gppujoh!tufqt xpvme!cf!offefe!po!uiftf uxp!gppujoht/!Qmfbtf tqfdjgz!mpdbujpot/ :7(.1# :7(.1# :7(.1# Fyusb!xbmm; :7(.1# Zfmmpx!xbmm!>!9#y5(.1#!effq Uijt!tufq!up sfnbjo@!Wfsjgz/ Hsffo!xbmm!>!9#y3(.1#!effq!)jo beejujpo!up!3(.1#!effq!xbmm!qfs!qmbo* Qvsqmf!xbmm!>!9#y2(.1#!effq!)jo beejujpo!up!3(.1#!effq!xbmm!qfs!qmbo* Page 3 of 5 Council Packet Page Number 125 of 295 G5, Attachment 3 :7(.1# :7(.1# :7(.1# :7(.1# Espq!G5!up!UGF!>!:7(.1# Bee!Q3 Beejujpobm!gppujoh!tufqt xpvme!cf!offefe!po!uiftf uxp!gppujoht/!Qmfbtf tqfdjgz!mpdbujpot/ Pof!tufq!pg!3(.9#!mpdbufe 5(.1#!pgg!xbmm!jt bddfqubcmf-!qfs!TFI/ :7(.1# :7(.1# :7(.1# Fyusb!xbmm;!)bekvtufe!qfs!gpmmpx!vq :7(.1# dpnnfou* Uijt!tufq!up Zfmmpx!xbmm!>!9#y4(.1#!effq sfnbjo@!Wfsjgz/ :7(.1# PL!up!qspwjef Hsffo!xbmm!>!9#y3(.1#!effq!)jo tjohmf!tufq beejujpo!up!2(.1#!effq!xbmm!qfs!qmbo* gspn!:7(.1# epxo!up Qvsqmf!xbmm!>!9#y2(.1#!effq!)jo fmfwbups!cbtf beejujpo!up!3(.1#!effq!xbmm!qfs!qmbo* qbe-!qfs!TFI/ Psbohf!xbmm!>!9#y.9#!effq Page 4 of 5 Council Packet Page Number 126 of 295 G5, Attachment 3 Page 5 of 5 Council Packet Page Number 127 of 295 G5, Attachment RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, NORTH FIRE STATION CONSTRUCTION PROJECT, CHANGE ORDER NO. 4, CHANGE ORDER NO. 5 AND CHANGE ORDER NO. 6 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of the North Fire Station, and has approved construction contracts related to the project. WHEREAS, it is now necessary and expedient that said contract be modified and designated as North Fire Station Construction Project, Change Order No. 4, Change Order No. 5 and Change Order No. 6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is a decrease of $6,405.15. The revised contract amount for Work Scope 31-A-Park Construction is $509,871.40. The revised contract amount for Work Scope 03-M-Ebert Inc. is $747,369.85. 2.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 5 which is an increase of $2,868.80. The revised contract amount for Work Scope 31-A-Park Construction is $512,740.20. 3.The Mayor, City Manager, and Fire and EMS Chief are hereby authorized and directed to modify the existing contract by executing said Change Order No. 6 which is an increase of $8,200.21. The revised contract amount for Work Scope 31-A-Park Construction is $513,920.50. The revised contract amount for Work Scope 03-M-Ebert Inc. is $754,389.76. th Adopted by the Maplewood City Council on this 27 day of September 2021. Council Packet Page Number 128 of 295 G6 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Resolution Approving Laws of Minnesota 2021 First Special Session, Chapter 14, Article 4, Section 14, Relating to a Sales Tax Exemption for Certain Construction Materials Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider approving the attached resolution Approving Laws of Minnesota 2021 First Special Session, Chapter 14, Article 4, Section 14, Relating to Sales Tax Exemption for Certain Construction Materials. Recommended Action: Motion to approve resolution Approving Laws of Minnesota 2021 First Special Session, Chapter 14, Article 4, Section 14, Relating to a Sales Tax Exemption for Certain Construction Materials. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $300,000-$500,000 (savings) Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Sales Tax Refund Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. In an effort to reduce the overall financial impact of the North Fire Station, staff and Mayor Abrams worked with local State Representatives and State Senators in an effort to obtain a sales tax exemption on materials and supplies used or consumed for municipal construction projects. Background Staff and Mayor Abrams have worked with State elected officials during the 2020 and 2021 legislative sessions in an effort to exempt the North Fire Station from state sales taxes. Ultimately, Minnesota State Statute 297A.71, subdivision 52 was amended to exempt sales tax for materials and supplies in and equipment incorporated into the construction of certain local government facilities for sale and purchases made after June 30, 2021. Special Legislation was also adopted which exempted materials and supplies used in and equipment incorporated into the construction of a new fire station in the City of Maplewood for purchases after September 30, 2020 and before July 1, 2021. In combination, the Council Packet Page Number 129 of 295 G6 new legislation coupled with special legislation provided sales tax exemption for the entire North Fire Station Construction Project. After consultation with Kennedy and Graven, in some cases special legislation can become null and void, if the local jurisdiction does not adopt a resolution approving the special law prior to the next legislative session. Out of an abundance of caution, it is recommended that City Council approve the attached resolution to ensure that the sales tax exemption remains in effect for the duration of the North Fire Station Construction Project. If approved, the resolution will be filed with the Minnesota Secretary of State upon adoption. Attachments 1. Resolution Approving Laws of Minnesota 2021 First Special Session, Chapter 14, Article 4, Section 14, Relating to a Sales Tax Exemption for Certain Construction Materials. Council Packet Page Number 130 of 295 G6, Attachment 1 RESOLUTION NO. ______ A RESOLUTION APPROVING LAWS OF MINNESOTA 2021 FIRST SPECIAL SESSION, CHAPTER 14, ARTICLE 4, SECTION 14, RELATING TO A SALES TAX EXEMPTION FOR CERTAIN CONSTRUCTION MATERIALS WHEREAS, the Legislature of the State of Minnesota passed a special law authorizing the City of Maplewood (the ÐCityÑ) to exempt from sales and use taxes imposed under Minnesota Statutes, chapter 297A certain materials and supplies used in and equipment incorporated into the construction of a new fire station and emergency management operations center, including on-site infrastructure improvements of parking lot, road access, lighting, sidewalks, and utility components, all as provided in Laws of Minnesota 2021, First Special Session, Chapter 14, Article 4, Section 14 (the ÐSpecial LawÑ); and WHEREAS, pursuant to Minnesota Statutes, section 645.021, subdivisions 2 and 3, the Special Law is effective upon approval by a majority vote of the governing body of the City and the filing with the Minnesota Secretary of State of a certificate, including a copy of this resolution, in the form prescribed by the Minnesota Attorney General; and WHEREAS, the Maplewood City Council has determined that it is in the best interest of the City and its residents to approve the Special Law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. The Special Law is approved. 2. The City Clerk is hereby authorized and directed to file the certificate and a copy of this resolution, as approved, with the Minnesota Secretary of State as required by Minnesota Statutes, section 645.021, subdivision 3. 3. City staff and consultants are authorized and directed to take any additional action necessary or convenient to implement the Special Law. 1 MA745\\3\\748309.v1 Council Packet Page Number 131 of 295 G6, Attachment 1 Adopted by the City Council of the City of Maplewood, Minnesota, this __ day of _________, 2021. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk 2 MA745\\3\\748309.v1 Council Packet Page Number 132 of 295 G7 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Reciprocal Emergency Services Agreement Between the City of Vadnais Heights and the City of Maplewood Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood Fire Department desires to provide the best possible emergency services to the community. Automatic Aid is a mechanism to support fire department operations for large scale events such as structure and building fires. Recommended Action: Motion to approve the Reciprocal Emergency Services Agreement between the City of Vadnais Heights and the City of Maplewood. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Reciprocal Emergency Services Agreements enhance the operational effectiveness of local jurisdictions. Neighboring jurisdictions provide automatic mutual aid to higher risk incidents such as structure and building fires. Automatic mutual aid increases the response force available in a shorter response time period. Background: The Maplewood Fire Department works with neighboring jurisdictions to provide and receive automatic mutual aid for structure and building fires. The City of Maplewood does not have an existing automatic aid agreement with the City of Vadnais Heights. ChiefÓs staff from Maplewood and Vadnais Heights have met and believe that it would be mutually beneficial to enter into a Council Packet Page Number 133 of 295 G7 Reciprocal Emergency Services Agreement to provide automatic mutual aid to structure and building fires in the northwest portion of Maplewood and the southeast portion of Vadnais Heights. Operationally, this agreement would allow for one engine to be automatically dispatched to building and structure fires in either community. If a building or structure fire occurs in the pre-designated area in Maplewood, a Vadnais Heights engine would be automatically dispatched and vice versa. It is estimated that this aid would be utilized less than 5 times annually in each community. Attachments: 1. Reciprocal Services Agreement Between the City of Vadnais Heights and the City of Maplewood Council Packet Page Number 134 of 295 G7, Attachment 1 RECIPROCAL EMERGENCY SERVICES AGREEMENT BETWEEN THE CITY OF VADNAIS HEIGHTS AND THE CITY OF MAPLEWOOD In an effort to provide the best possible emergency services and automatic response to reported structure and building fires for residents, the City of Vadnais Heights and the City of Maplewood have entered into this Reciprocal Emergency Services Agreement (the ÐAgreementÑ) to make equipment, personnel and other resources available to their respective fire departments. In this Agreement, the following terms shall have meanings given below: 1.ÐPartyÑ means the City of Maplewood through its Fire Department or the City of Vadnais Heights through its Fire Department. 2.ÐRequesting OfficialÑ means the person designated by a Party who is responsible for requesting Assistance from the other Party. 3.ÐRequesting Party,Ñ means a Party that requests assistance from the other Party. 4.ÐResponding OfficialÑ means a Party that provides assistance to a Requesting Party. 5.ÐAssistanceÑ means fire/rescue and/or emergency medical services personnel and equipment. ____________________________________________________________________________________ 1.Request for Assistance. Whenever, in the opinion of a Requesting Official, there is a need for assistance from the other Party, the Requesting Official may call upon the Responding Official of the other Party to furnish assistance. 2.Response to Request. Upon the request of assistance from a Requesting Party, the Responding Official may authorize and direct his or her PartyÓs personnel to provide assistance to the Requesting Party. This decision will be made after considering the needs of the Responding Party and the availability of resources. 3.Automatic Assistance. If either Party receives notice of a reported structure or building fire within the coverage areas of the other Party, that Party will automatically dispatch assistance to the scene without waiting for a request for assistance from the other Party. The automatic dispatch may include an engine, crew, and a chief officer, if he or she is available. 4.Recall of Assistance. The Responding Official may at any time recall such assistance if, based on his or her best judgment or on order from the governing body of the Responding Party, it is considered to be in the best interests of the Responding Party to do so. S:\\Citizen Services\\City Clerk\\2021 AGENDA REPORTS\\09-27-2021\\COUNCIL\\EXCEL-WORD\\G7-Att 1 Reciprocal Services Agreement Between the City of Vadnais Heights and the City of Maplewood.docx 1 MA745-3-747597.v2 Council Packet Page Number 135 of 295 G7, Attachment 1 5.Command of Scene. The first arriving Party will establish command. Subsequently, command may be transferred as mutually agreed. 6.Workers Compensation. Each Party shall be responsible for injuries or death of its own personnel. Each Party will maintain workersÓ compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this Agreement. Each Party waives the right to sue the other Party for any workersÓ compensation benefits paid to its own employees or their dependents, even if the injuries were caused wholly or partially by the negligence of the other Party or its officers or employees. Each PartyÓs employees shall be considered employees of that Party and not of the other Party. 7.Damage to Equipment. Each Party shall be responsible for damages to or loss of its own equipment. Each Party waives the right to sue the other Party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of the other Party or its officers, employees or volunteers. 8.Liability. The Requesting Party agrees to defend and indemnify the Responding Party against any claims brought or actions filed against the Responding Party or any officer or employee, of the Responding Party for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Responding Party pursuant to this Agreement. In the case in which automatic assistance is provided, each Party shall be responsible for any claims or actions filed against its own officers or employees, arising from the performance and provision of assistance pursuant to this Agreement. Under no circumstances, however, shall a Party be required to pay on behalf of itself and the other Party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one Party. The limits of liability for both of the Parties may not be added together to determine the maximum amount of liability for one Party. Neither Party waives any immunities or limits on liability it enjoys under Minnesota Statutes or common law The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Requesting PartyÓs jurisdiction. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Neither Party to this Agreement nor any officer of either Party shall be liable to the other Party or to any other person for failure of either Party to furnish assistance to the other Party, or for recalling assistance, both as described in this Agreement. S:\\Citizen Services\\City Clerk\\2021 AGENDA REPORTS\\09-27-2021\\COUNCIL\\EXCEL-WORD\\G7-Att 1 Reciprocal Services Agreement Between the City of Vadnais Heights and the City of Maplewood.docx 2 MA745-3-747597.v2 Council Packet Page Number 136 of 295 G7, Attachment 1 9. Charges. A. No charges will be levied by a Responding Party to this Agreement for assistance rendered to a Requesting Party under the terms of this Agreement unless that assistance continues for a period of more than 12 hours. If assistance provided under this Agreement continues for more than 12, hours, the Responding Party will submit to the Requesting Party a bill for the cost of any assistance provided after the initial 12-hour period, according to the rate schedule as established by the Capital City Mutual Aid Association fee schedule. Such charges are not contingent upon the availability of federal or state government funds. B. If automatic assistance to a reported building or structure fire in the coverage areas of this Agreement is rendered, each Party will be responsible for its own costs of responding to that fire. 10. Duration. This Agreement will be in force from the date of execution by the second Party until either Party withdraws from this Agreement upon thirty (30) days written notice to the other Party to the Agreement. 11. Execution. Each party hereto has read, agreed to and executed this Reciprocal Emergency Services Agreement on the date indicated. Each Party to this Agreement shall maintain an executed copy of this Agreement. IN WITNESS WHEREOF, the undersigned, have executed this Agreement on behalf of the respective Parties. City of Vadnais Heights By _______________________________________, its Mayor Date____________________ By _______________________________________, its City Administrator Date_______________ City of Maplewood By _______________________________________, its Mayor Date____________________ By________________________________________, its City Manager Date____________________ S:\\Citizen Services\\City Clerk\\2021 AGENDA REPORTS\\09-27-2021\\COUNCIL\\EXCEL-WORD\\G7-Att 1 Reciprocal Services Agreement Between the City of Vadnais Heights and the City of Maplewood.docx 3 MA745-3-747597.v2 Council Packet Page Number 137 of 295 G8 Council Packet Page Number 138 of 295 G8 Council Packet Page Number 139 of 295 G8, Attachment 1 Council Packet Page Number 140 of 295 G8, Attachment 1 Council Packet Page Number 141 of 295 G8, Attachment 2 General Obligation Bond Proceeds Grant Agreement - Construction Grant for the City of Maplewood Shade Tree Project under the MN Natural Resources Shade Tree Program Council Packet Page Number 142 of 295 G8, Attachment 2 TABLE OF CONTENTS RECITALS Article I - DEFINITIONS Section 1.01 – Defined Terms Article II - GRANT Section 2.01 – Grant of Monies Section 2.02 – Public Ownership Section 2.03 – Use of Grant Proceeds Section 2.04 – Operation of the Real Property and Facility Section 2.05 – Public Entity Representations and Warranties Section 2.06 – Ownership by Leasehold or Easement Section 2.07 – Event(s) of Default Section 2.08 – Remedies Section 2.09 – Notification of Event of Default Section 2.10 – Survival of Event of Default Section 2.11 – Term of Grant Agreement Section 2.12 – Modification and/or Early Termination of Grant Section 2.13 – Excess Funds Article III – USE CONTRACTS Section 3.01 – General Provisions Section 3.02 – Initial Term and Renewal Section 3.03 – Reimbursement of Counterparty Section 3.04 – Receipt of Monies Under a Use Contract Article IV – SALE Section 4.01 – Sale Section 4.02 – Proceeds of a Sale Article V – COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION AND THE COMMISSIONER’S ORDER Section 5.01 – State Bond Financed Property Section 5.02 – Preservation of Tax Exempt Status Section 5.03 – Changes to G.O. Compliance Legislation or the Commissioner’s Order Article VI – DISBURSEMENT OF GRANT PROCEEDS Section 6.01– The Advances Section 6.02 – Draw Requisitions Section 6.03 – Additional Funds Section 6.04 – Conditions Precedent to Any Advance Section 6.05 – Construction Inspections Council Packet Page Number 143 of 295 G8, Attachment 2 Article VII- MISCELLANEOUS Section 7.01 – Insurance Section 7.02 – Condemnation Section 7.03 – Use, Maintenance, Repair and Alterations Section 7.04 – Records Keeping and Reporting Section 7.05 – Inspections by State Entity Section 7.06 – Data Practices Section 7.07 – Non-Discrimination Section 7.08 – Worker’s Compensation Section 7.09 – Antitrust Claims Section 7.10 – Review of Plans and Cost Estimates Section 7.11 – Prevailing Wages Section 7.12 – Liability Section 7.13 – Indemnification by the Public Entity Section 7.14 – Relationship of the Parties Section 7.15 – Notices Section 7.16 – Binding Effect and Assignment or Modification Section 7.17 – Waiver Section 7.18 – Entire Agreement Section 7.19 – Choice of Law and Venue Section 7.20 – Severability Section 7.21 – Time of Essence Section 7.22 – Counterparts Section 7.23 – Matching Funds Section 7.24 – Source and Use of Funds Section 7.25 – Project Completion Schedule Section 7.26 – Third-Party Beneficiary Section 7.27 – Public Entity Tasks Section 7.28 – State Entity and Commissioner Required Acts and Approvals. Section 7.29 – Applicability to Real Property and Facility Section 7.30 – E-Verification Section 7.31 – Additional Requirements Attachment I – DECLARATION Attachment II – LEGAL DESCRIPTION OF REAL PROPERTY Attachment III – SOURCE AND USE OF FUNDS Attachment IV – PROJECT COMPLETION SCHEDULE Attachment V – GRANT APPLICATION Council Packet Page Number 144 of 295 G8, Attachment 2 General Obligation Bond Proceeds Grant Agreement – Construction Grant for the City of Maplewood Shade Tree Project under the MN Natural Resources Shade Tree Program THIS AGREEMENT shall be effective as of August 20 , 2021 , and is between City of Maplewood, a statutory city (the “Public Entity”), and the Minnesota Department of Natural Resources, Division of Forestry (the “State Entity”). RECITALS A. The State Entity has created and is operating a MN Natural Resources Shade Tree (the “State Program”) under the authority granted by Minn. Stat. § 88.82, and all rules related to such legislation (the “State Program Enabling Legislation”). B.Under the State Program, the State Entity is authorized to provide grants that are funded with proceeds of state general obligation bonds authorized to be issued under Article XI, § 5(a) of the Minnesota Constitution. C.Under the State Program the recipients of a grant must use such funds to perform those functions delineated in the State Program Enabling Legislation. D. The Public Entity submitted, if applicable, a grant application to the State Entity in which the Public Entity requests a grant from the State Program the proceeds of which will be used for the purposes delineated in such grant application. E.The Public Entity has applied to and been selected by the State Entity for a receipt of a grant from the State Program in an amount of $45,038.00 (the “Program Grant”), the proceeds must be used by the Public Entity to perform those functions and activities imposed by the State Entity under the State Program and, if applicable, delineated in that certain grant application (the “Grant Application”) attached hereto as Attachment V that the Public Entity submitted to the State Entity. F. Under the provisions contained in Minnesota Session Laws 2020, 5th Special Session, Chapter 3, Article 1, Sec. 7, Subd. 8, the Public Entity has been given the authority to perform those functions and activities required of it under the State Program and, if applicable, delineated in the Grant. G. The Public Entity’s receipt and use of the Program Grant to acquire an ownership interest in and/or improve real property (the “Real Property”) and, if applicable, structures situated thereon (the “Facility”) will cause the Public Entity’s ownership interest in all of such real property and structures to become “state bond financed property”, as such term is used in Minn. Stat. § 16A.695 (the “G.O. Compliance Legislation”) and in that certain “Fourth Order Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property” executed by the Commissioner of Minnesota Management and Budget and dated July 30, 2012, as amended (the “Commissioner’s Order”), Council Packet Page Number 145 of 295 G8, Attachment 2 even though such funds may only be a portion of the funds being used to acquire such ownership interest and/or improve such real property and structures and that such funds may be used to only acquire such ownership interest and/or improve a part of such real property and structures. H. The Public Entity and the State Entity desire to set forth herein the provisions relating to the granting and disbursement of the proceeds of the Program Grant to the Public Entity and the operation of the Real Property and, if applicable, Facility. IN CONSIDERATION of the grant described and other provisions in this Agreement, the parties to this Agreement agree as follows. Article I DEFINITIONS Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined), unless the context specifically indicates otherwise: “Advance(s)” – means an advance made or to be made by the State Entity to the Public Entity and disbursed in accordance with the provisions contained in Article VI hereof. “Agreement” - means this General Obligation Bond Proceeds Grant Agreement - Construction Grant for the City of Maplewood Shade Tree Project under the MN Natural Resources Shade Tree Program, as such exists on its original date and any amendments, modifications or restatements thereof. “Approved Debt” – means public or private debt of the Public Entity that is consented to and approved, in writing, by the Commissioner of MMB, the proceeds of which were or will used to acquire an ownership interest in or improve the Real Property and, if applicable, Facility, other than the debt on the G.O. Bonds. Approved Debt includes, but is not limited to, all debt delineated in Attachment III to this Agreement; provided, however, the Commissioner of MMB is not bound by any amounts delineated in such attachment unless he/she has consented, in writing, to such amounts. “Architect”, if any - means Not Applicable, which will administer the Construction Contract Documents on behalf of the Public Entity. “Code” - means the Internal Revenue Code of 1986, as amended from time to time, and all treasury regulations, revenue procedures and revenue rulings issued pursuant thereto. “Commissioner of MMB” - means the commissioner of Minnesota Management and Budget, and any designated representatives thereof. “Commissioner’s Order” - means the “Fourth Order Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property” executed by the Commissioner of Minnesota Management and Budget and dated July 30, 2012, as amended. “Completion Date” – means December 10, 2024, the date of projected completion of the Project. Council Packet Page Number 146 of 295 G8, Attachment 2 “Contractor” - means any person engaged to work on or to furnish materials and supplies for the Construction Items including, if applicable, a general contractor. “Construction Contract Documents” - means the document or documents, in form and substance acceptable to the State Entity, including but not limited to any construction plans and specifications and any exhibits, amendments, change orders, modifications thereof or supplements thereto, which collectively form the contract between the Public Entity and the Contractor or Contractors for the completion of the Construction Items on or before the Completion Date for either a fixed price or a guaranteed maximum price. “Construction Items” – means the work to be performed under the Construction Contract Documents. “Counterparty” - means any entity with which the Public Entity contracts under a Use Contract. This definition is only needed and only appliesif the Public Entity enters into an agreement with another party under which such other party will operate the Real Property, and if applicable, Facility. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Declaration” - means a declaration, or declarations, in the form contained in Attachment I to this Agreement and all amendments thereto, indicating that the Public Entity’s ownership interest in the Real Property and, if applicable, Facility is bond financed property within the meaning of the G.O. Compliance Legislation and is subject to certain restrictions imposed thereby. “Draw Requisition” - means a draw requisition that the Public Entity, or its designee, submits to the State Entity when an Advance is requested, as referred to in Section 6.02. “Event of Default” - means one or more of those events delineated in Section 2.07. “Facility”, if applicable, - means Not Applicable, which is located, or will be constructed and located, on the Real Property and all equipment that is a part thereof that was purchased with the proceeds of the Program Grant. “Fair Market Value” – means either (i) the price that would be paid by a willing and qualified buyer to a willing and qualified seller as determined by an appraisal that assumes that all liens and encumbrances on the property being sold that negatively affect the value of such property, will be paid and released, or (ii) the price bid by a purchaser under a public bid procedure after reasonable public notice, with the proviso that all liens and encumbrances on the property being sold that negatively affect the value of such property, will be paid and released at the time of acquisition by the purchaser. “G.O. Bonds” - means that portion of the state general obligation bonds issued under the authority granted in Article XI, § 5(a) of the Minnesota Constitution the proceeds of which are used to fund the Program Grant and any bonds issued to refund or replace such bonds. “G.O. Compliance Legislation” - means Minn. Stat. § 16A.695, as it may be amended, modified or replaced from time to time unless such amendment, modification or replacement imposes an unconstitutional impairment of a contract right. Council Packet Page Number 147 of 295 G8, Attachment 2 “Grant Application” – means that certain grant application attached hereto as Attachment V that the Public Entity submitted to the State Entity. This definition is only needed and only applies if the Public Entity submitted a grant application to the State Entity. If the Public Entity did not submit a grant application to the State Entity, then this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Initial Acquisition and Betterment Costs” – means the cost to acquire the Public Entity’s ownership interest in the Real Property and, if applicable, Facility if the Public Entity does not already possess the required ownership interest, and the costs of betterments of the Real Property and, if applicable, Facility; provided, however, the Commissioner of MMB is not bound by any specific amount of such alleged costs unless he/she has consented, in writing, to such amount. “Inspecting Engineer”, if any - means the State Entity's construction inspector, or its designated consulting engineer. “Leased/Easement Premises” - means the real estate and structures, if any, that are leased to the Public Entity under a Real Property/Facility Lease or granted to the Public Entity under an easement. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both is by way of a leasehold interest under a Real Property/Facility Lease or by way of an easement. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Lessor/Grantor” – means the fee owner/lessor or grantor of the Leased/Easement Premises. This definition is only needed and only appliesif the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is by way of a leasehold interest under a Real Property/Facility Lease or by way of an easement. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Outstanding Balance of the Program Grant” – means the portion of the Program Grant that has been disbursed to or on behalf of the Public Entity minus any portions thereof previously paid back to the Commissioner of MMB. “Ownership Value”, if any – means the value, if any, of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility that existed concurrent with the Public Entity’s execution of this Agreement. Such value shall be established by way of an appraisal or by such other manner as may be acceptable to the State Entity and the Commissioner of MMB. The parties hereto agree and acknowledge that such value is $ to be determined once Real Property is finalized by Public Entity through an amendment to this Agreement or __ Not Applicable; provided, however, the Commissioner of MMB is not bound by any inserted dollar amount unless he/she has consented, in writing, to such amount. If no dollar amount is inserted and the blank “Not Applicable” is not checked, a rebuttable presumption that the Ownership Value is $0.00 shall be created. (The blank “Not Applicable” should only be selected and checked when a portion of the funds delineated in Attachment III attached hereto are to be used to acquire the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and in such event the value of such ownership interest should be shown in Attachment III and not in this definition for Ownership Value). Council Packet Page Number 148 of 295 G8, Attachment 2 “Program Grant” - means a grant of monies from the State Entity to the Public Entity in the amount identified as the “Program Grant” in Recital E to this Agreement, as the amount thereof may be modified under the provisions contained herein. “Project” - means the Public Entity’s acquisition, if applicable, of the ownership interests in the Real Property and, if applicable, Facility denoted in Section 2.02 along with the performance of activities denoted in Section 2.03. (If the Public Entity is not using any portion of the Program Grant to acquire the ownership interest denoted in Section 2.02, then this definition for Project shall not include the acquisition of such ownership interest, and the value of such ownership interest shall not be included in Attachment III hereto and instead shall be included in the definition for Ownership Value under this Section.) “Public Entity” - means the entity identified as the “Public Entity” in the lead-in paragraph of this Agreement. “Real Property” - means the real property located in the County of Ramsey, State of Minnesota, legally described in Attachment II to this Agreement, which Attachment II shall be amended once such real property is finalized by the Parties herein. “Real Property/Facility Lease” - means a long term lease of the Real Property, the Facility, if applicable, or both by the Public Entity as lessee thereunder.This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both is a leasehold interest under a lease. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “State Entity” - means the entity identified as the “State Entity” in the lead-in paragraph of this Agreement. “State Program” – means the program delineated in the State Program Enabling Legislation. “State Program Enabling Legislation” – means the legislation contained in the Minnesota statute(s) delineated in Recital A and all rules related to such legislation. “Subsequent Betterment Costs” – means the costs of betterments of the Real Property and, if applicable, Facility that occur subsequent to the date of this Agreement, are not part of the Project, would qualify as a public improvement of a capital nature (as such term in used in Minn. Constitution Art. XI, §5(a) of the Minnesota Constitution), and the cost of which has been established by way of written documentation that is acceptable to and approved, in writing, by the State Entity and the Commissioner of MMB. “Use Contract” - means a lease, management contract or other similar contract between the Public Entity and any other entity that involves or relates to any part of the Real Property and/or, if applicable, Facility. This definition is only needed and only applies if the Public Entity enters into an agreement with another party under which such other party will operate the Real Property and/or, if applicable, Facility. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. Council Packet Page Number 149 of 295 G8, Attachment 2 “Useful Life of the Real Property and, if applicable, Facility” – means the term set forth in Section 2.05.X, which was derived as follows: (i) 30 years for Real Property that has no structure situated thereon or if any structures situated thereon will be removed, and no new structures will be constructed thereon, (ii) the remaining useful life of the Facility as of the effective date of this Agreement for Facilities that are situated on the Real Property as of the date of this Agreement, that will remain on the Real Property, and that will not be bettered, or (iii) the useful life of the Facility after the completion of the construction or betterments for Facilities that are to be constructed or bettered. Article II GRANT Section 2.01 Grant of Monies. The State Entity shall make and issue the Program Grant to the Public Entity, and disburse the proceeds in accordance with the provisions of this Agreement. The Program Grant is not intended to be a loan even though the portion thereof that is disbursed may need to be returned to the State Entity or the Commissioner of MMB under certain circumstances. Section 2.02 Public Ownership. The Public Entity acknowledges and agrees that the Program Grant is being funded with the proceeds of G.O. Bonds, and as a result thereof all of the Real Property and, if applicable, Facility must be owned by one or more public entities. Such ownership may be in the form of fee ownership, a Real Property/Facility Lease, or an easement. In order to establish that this public ownership requirement is satisfied, the Public Entity represents and warrants to the State Entity that it has, or will acquire, the following ownership interests in the Real Property and, if applicable, Facility, and, in addition, that it possess, or will possess, all easements necessary for the operation, maintenance and management of the Real Property and, if applicable, Facility in the manner specified in Section 2.04: (Check the appropriate box for the Real Property and, if applicable, for the Facility.) Ownership Interest in the Real Property. X Fee simple ownership of the Real Property. A Real Property/Facility Lease for the Real Property that complies with the requirements contained in Section 2.06. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) An easement for the Real Property that complies with the requirements contained in Section 2.06. (If the term of the easement is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Ownership Interest in, if applicable, the Facility. Fee simple ownership of the Facility. Council Packet Page Number 150 of 295 G8, Attachment 2 A Real Property/Facility Lease for the Facility that complies with all of the requirements contained in Section 2.06. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ______________.) X Not applicable because there is no Facility. Section 2.03 Use of Grant Proceeds.The Public Entity shall use the Program Grant solely to reimburse itself for expenditures it has already made, or will make, in the performance of the following activities, and may not use the Program Grant for any other purpose. (Check all appropriate boxes.) Acquisition of fee simple title to the Real Property. Acquisition of a leasehold interest in the Real Property. Acquisition of an easement for the Real Property. X Improvement of the Real Property. Acquisition of fee simple title to the Facility. Acquisition of a leasehold interest in the Facility. Construction of the Facility. Renovation of the Facility. X Remove and plant shade trees on public land. (Describe other or additional purposes.) Section 2.04 Operation of the Real Property and Facility. The Real Property and, if applicable, Facility must be used by the Public Entity or the Public Entity must cause such Real Property and, if applicable, Facility to be used for those purposes required by the State Program and in accordance with the information contained in the Grant Application, or for such other purposes and uses as the Minnesota legislature may from time to time designate, and for no other purposes or uses. The Public Entity may enter into Use Contracts with Counterparties for the operation of all or any portion of the Real Property and, if applicable, Facility; provided that all such Use Contracts must have been approved, in writing, by the Commissioner of MMB and fully comply with all of the provisions contained in Sections 3.01, 3.02 and 3.03. The Public Entity must, whether it is operating the Real Property and, if applicable, Facility or has contracted with a Counterparty under a Use Contract to operate all or any portion of the Real Property and, if applicable, Facility, annually determine that the Real Property and, if applicable, Facility is being Council Packet Page Number 151 of 295 G8, Attachment 2 used for the purpose required by this Agreement, and shall annually supply a statement, sworn to before a notary public, to such effect to the State Entity and the Commissioner of MMB. For those programs, if any, that the Public Entity will directly operate on all or any portion of the Real Property and, if applicable, Facility, the Public Entity covenants with and represents and warrants to the State Entity that: (i) it has the ability and a plan to fund such programs, (ii) it has demonstrated such ability by way of a plan that it submitted to the State Entity, and (iii) it will annually adopt, by resolution, a budget for the operation of such programs that clearly shows that forecast program revenues along with other funds available for the operation of such program will be equal to or greater than forecast program expenses for each fiscal year, and will supply to the State Entity and the Commissioner of MMB certified copies of such resolution and budget. For those programs, if any, that will be operated on all or any portion of the Real Property and, if applicable, Facility by a Counterparty under a Use Contract, the Public Entity covenants with and represents and warrants to the State Entity that: (i) it will not enter into such Use Contract unless the Counterparty has demonstrated that it has the ability and a plan to fund such program, (ii) it will require the Counterparty to provide an initial program budget and annual program budgets that clearly show that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses for each fiscal year, (iii) it will promptly review all submitted program budgets to determine if such budget clearly and accurately shows that the forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses for each fiscal year, (iv) it will reject any program budget that it believes does not accurately reflect forecast program revenues or expenses or does not show that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses, and require the Counterparty to prepare and submit a revised program budget, and (v) upon receipt of a program budget that it believes accurately reflects forecast program revenues and expenses and that shows that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses, it will approve such budget by resolution and supply to the State Entity and the Commissioner of MMB certified copies of such resolution and budget. Section 2.05 Public Entity Representations and Warranties. The Public Entity further covenants with, and represents and warrants to the State Entity as follows: A. It has legal authority to enter into, execute, and deliver this Agreement, the Declaration, and all documents referred to herein, and it has taken all actions necessary to its execution and delivery of such documents. B.It has legal authority to use the Program Grant for the purpose or purposes described in the State Program Enabling Legislation. C. It has legal authority to operate the State Program and the Real Property and, if applicable, Facility for the purposes required by the State Program and for the functions and activities proposed in the Grant Application. D. This Agreement, the Declaration, and all other documents referred to herein are the legal, valid and binding obligations of the Public Entity enforceable against the Public Entity in accordance with their respective terms. Council Packet Page Number 152 of 295 G8, Attachment 2 E. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, the Declaration, and all other documents referred to herein. F. It will comply with all of the provisions and requirements contained in and imposed by the G.O. Compliance Legislation, the Commissioner’s Order, and the State Program. G. It has made no material false statement or misstatement of fact in connection with its receipt of the Program Grant, and all of the information it has submitted or will submit to the State Entity or Commissioner of MMB relating to the Program Grant or the disbursement of any of the Program Grant is and will be true and correct. H. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property and, if applicable, Facility, or its ownership interest therein, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Agreement, the Declaration, or any document referred to herein, or to perform any of the acts required of it in such documents. I. Neither the execution and delivery of this Agreement, the Declaration, or any document referred to herein nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. J. The contemplated use of the Real Property and, if applicable, Facility will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. K. The Project will be completed in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Project. L. All applicable licenses, permits and bonds required for the performance and completion of the Project have been, or will be, obtained. M. All applicable licenses, permits and bonds required for the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04 have been, or will be, obtained. N. It will operate, maintain, and manage the Real Property and, if applicable, Facility or cause the Real Property and, if applicable, Facility, to be operated, maintained and managed in compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Real Property and, if applicable, Facility. O. It will fully enforce the terms and conditions contained in any Use Contract. P. It has complied with the matching funds requirement, if any, contained in Section 7.23. Council Packet Page Number 153 of 295 G8, Attachment 2 Q. It will not, without the prior written consent of the State Entity and the Commissioner of MMB, allow any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested to be created or exist against the Public Entity’s ownership interest in the Real Property or, if applicable, Facility, or the Counterparty’s interest in the Use Contract, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent to any such lien or encumbrance that secures the repayment of a loan the repayment of which will not impair or burden the funds needed to operate the Real Property and, if applicable, Facility in the manner specified in Section 2.04, and for which the entire amount is used (i) to acquire additional real estate that is needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04 and will be included in and as part of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and/or (ii) to pay for capital improvements that are needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. R. It reasonably expects to possess the ownership interest in the Real Property and, if applicable, Facility described Section 2.02 for the entire Useful Life of the Real Property and, if applicable, Facility, and it does not expect to sell such ownership interest. S. It does not reasonably expect to receive payments under a Use Contract in excess of the amount the Public Entity needs and is authorized to use to pay the operating expenses of the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract or to pay the principal, interest, redemption premiums, and other expenses on any Approved Debt. T. It will supply, or cause to be supplied, whatever funds are needed above and beyond the amount of the Program Grant to complete and fully pay for the Project. U. The Construction Items will be completed substantially in accordance with the Construction Contract Documents by the Completion Date, and all such items along with, if applicable, the Facility will be situated entirely on the Real Property. V. It will require the Contractor or Contractors to comply with all rules, regulations, ordinances, and laws bearing on its performance under the Construction Contract Documents. W. It has or will promptly record a fully executed Declaration with the appropriate governmental office and deliver a copy thereof to the State Entity and to Minnesota Management and Budget (attention: Capital Projects Manager) that contains all of the recording information. X. The Useful Life of the Real Property and, if applicable, Facility is 30 years. Y. It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested by either the State Entity or the Commissioner of MMB. Section 2.06 Ownershipby Leasehold or Easement. This Section shall only apply if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both is by way of a Real Property/Facility Lease or an easement. For all other circumstances this Section is not needed and should Council Packet Page Number 154 of 295 G8, Attachment 2 be ignored and treated as if it were left blank, and any reference to this Section in this Agreement shall be ignored and treated as if the reference did not exist. A.A Real Property/Facility Leaseor easement must comply with the following provisions. 1. Itmust be in form and contents acceptable to the Commissioner of MMB, and specifically state that it may not be modified, restated, amended, changed in any way, or prematurely terminated or cancelled without the prior written consent and authorization by the Commissioner of MMB. 2. It must be for a term that is equal to or greater than 125% of the Useful Life of the Real Property and, if applicable, Facility, or such other period of time specifically authorized by a Minnesota statute, rule or session law. 3. Any payments to be made under it by the Public Entity, whether designated as rent or in any other manner, must be by way of a single lump sum payment that is due and payable on the date that itis first made and entered into. 4. It must not contain any requirements or obligations of the Public Entity that if not complied with could result in a termination thereof. 5. It must contain a provision that provides sufficient authority to allow the Public Entity to operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. 6. It must not contain any provisions that would limit or impair the Public Entity’s operation of the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. 7. It must contain a provision that prohibits the Lessor/Grantor from creating or allowing, without the prior written consent of the State Entity and the Commissioner of MMB, any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested against the Leased/Easement Premises or the Lessor’s/Grantor’s interest in the Real Property/Facility Lease or easement, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent to any such lien or encumbrance if the holder of such lien or encumbrance executes and files of record a document under which such holder subordinates such lien or encumbrance to the Real Property/Facility Lease or easement and agrees that upon foreclosure of such lien or encumbrance to be bound by and comply with all of the terms, conditions and covenants contained in the Real Property/Facility Lease or easement as if such holder had been an original Lessor/Grantor under the Real Property/Facility Lease or easement. 8. It must acknowledge the existence of this Agreement and contain a provision that the terms, conditions and provisions contained in this Agreement shall control over any inconsistent or contrary terms, conditions and provisions contained in the Real Property/Facility Lease or easement. Council Packet Page Number 155 of 295 G8, Attachment 2 9. It must provide that any use restrictions contained therein only apply as long as the Public Entity is the lessee under the Real Property/Facility Lease or grantee under the easement, and that such use restrictions will terminate and not apply to any successor lessee or grantee who purchases the Public Entity’s ownership interest in the Real Property/Facility Lease or easement. Provided, however, it may contain a provisions that limits the construction of any new structures on the Real Property or modifications of any existing structures on the Real Property without the written consent of Lessor/Grantor, which will apply to any such successor lessee or grantee. 10. It must allow for a transfer thereof in the event that the lessee under the Real Property/Lease or grantee under the easement makes the necessary determination to sell its interest therein, and allow such interest to be transferred to the purchaser of such interest. 11. It must contain a provision that prohibits and prevents the sale of the underlying fee interest in the Real Property and, if applicable, Facility without first obtaining the written consent of the Commissioner of MMB. 12 The Public Entity must be the lessee under the Real Property/Lease or grantee under the easement. B. The provisions contained in this Section are not intended to and shall not prevent the Public Entity from including additional provisions in the Real Property/Facility Lease or easement that are not inconsistent with or contrary to the requirements contained in this Section. C. The expiration of the term of a Real Property/Facility Lease or easement shall not be an event that requires the Public Entity to reimburse the State Entity for any portion of the Program Grant, and upon such expiration the Public Entity’s ownership interest in the Real Property and, if applicable, Facility shall no longer be subject to this Agreement. D. The Public Entity shall fully and completely comply with all of the terms, conditions and provisions contained in a Real Property/Facility Lease or easement, and shall obtain and file, in the Office of the County Recorder or the Registrar of Titles, whichever is applicable, the Real Property/Facility Lease or easement or a short form or memorandum thereof. Section 2.07 Event(s) of Default. The following events shall, unless waived in writing by the State Entity and the Commissioner of MMB, constitute an Event of Default under this Agreement upon either the State Entity or the Commissioner of MMB giving the Public Entity 30 days written notice of such event and the Public Entity’s failure to cure such event during such 30 day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot be cured within 30 days as long as the Public Entity is using its best efforts to cure and is making reasonable progress in curing such Events of Default, however, in no event shall the time period to cure any Event of Default exceed 6 months unless otherwise consented to, in writing, by the State Entity and the Commissioner of MMB. A. If any representation, covenant, or warranty made by the Public Entity in this Agreement, in any Draw Requisition, in any other document furnished pursuant to this Agreement, or in order to induce the State Entity to disburse any of the Program Grant, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. Council Packet Page Number 156 of 295 G8, Attachment 2 B.If the Public Entity fails to fully comply with any provision, term, condition, covenant, or warranty contained in this Agreement, the Declaration, or any other document referred to herein. C.If the Public Entity fails to fully comply with any provision, term, condition, covenant or warranty contained in the G.O. Compliance Legislation, the Commissioner’s Order, or the State Program Enabling Legislation. D. If the Public Entity fails to complete the Project, or cause the Project to be completed, by the Completion Date. E.If the Public Entity fails to provide and expend the full amount of the matching funds, if any, required under Section 7.23 for the Project. F. If the Public Entity fails to record the Declaration and deliver copies thereof as set forth in Section 2.05.W. Notwithstanding the foregoing, any of the above delineated events that cannot be cured shall, unless waived in writing by the State Entity and the Commissioner of MMB, constitute an Event of Default under this Agreement immediately upon either the State Entity or the Commissioner of MMB giving the Public Entity written notice of such event. Section 2.08 Remedies. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of the State Entity, the State Entity or the Commissioner of MMB may enforce any or all of the following remedies. A. The State Entity may refrain from disbursing the Program Grant; provided, however, the State Entity may make such disbursements after the occurrence of an Event of Default without thereby waiving its rights and remedies hereunder. B. If the Event of Default involves a failure to comply with any of the provisions contained herein other than the provisions contained in Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the Outstanding Balance of the Program Grant be returned to it, and upon such demand the Public Entity shall return such amount to the Commissioner of MMB. C. If the Event of Default involves a failure to comply with the provisions contained in Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the Public Entity pay the amounts that would have been paid if there had been full and complete compliance with such provisions, and upon such demand the Public Entity shall pay such amount to the Commissioner of MMB. D. Either the State Entity or the Commissioner of MMB, as a third party beneficiary of this Agreement, may enforce any additional remedies they may have in law or equity. The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies that the State Entity or the Commissioner of MMB would otherwise possess. Council Packet Page Number 157 of 295 G8, Attachment 2 If the Public Entity does not repay the amounts required to be paid under this Section or under any other provision contained in this Agreement within 30 days of demand by the Commissioner of MMB, or any amount ordered by a court of competent jurisdiction within 30 days of entry of judgment against the Public Entity and in favor of the State Entity and/or the Commissioner of MMB, then such amount may, unless precluded by law, be taken from or off-set against any aids or other monies that the Public Entity is entitled to receive from the State of Minnesota. Section 2.09 Notification of Event of Default. The Public Entity shall furnish to the State Entity and the Commissioner of MMB, as soon as possible and in any event within 7 days after it has obtained knowledge of the occurrence of each Event of Default or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default and the action which the Public Entity proposes to take with respect thereto. Section 2.10 Survival of Event of Default. This Agreement shall survive any and all Events of Default and remain in full force and effect even upon the payment of any amounts due under this Agreement, and shall only terminate in accordance with the provisions contained in Section 2.12 and at the end of its term in accordance with the provisions contained in Section 2.11. Section 2.11 Term of Grant Agreement. This Agreement shall, unless earlier terminated in accordance with any of the provisions contained herein, remain in full force and effect for the time period starting on the effective date hereof and ending on the date that corresponds to the date established by adding a time period equal to 125% of Useful Life of the Real Property and, if applicable, Facility to the date on which the Real Property and, if applicable, Facility is first used for the operation of the State Program after such effective date. If there are no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any force or effect, and the Commissioner of MMB shall execute whatever documents are needed to release the Real Property and, if applicable, Facility from the effect of this Agreement and the Declaration. Section 2.12 Modification and/or Early Termination of Grant. If the Project is not started on or before the date that is 5 years from the effective date of this Agreement or all of the Program Grant has not been disbursed as of the date that is 4 years from the date on which the Project is started, or such later dates to which the Public Entity and the State Entity may agree in writing, then the State Entity’s obligation to fund the Program Grant shall terminate. In such event, (i) if none of the Program Grant has been disbursed by such dates then the State Entity’s obligation to fund any portion of the Program Grant shall terminate and this Agreement shall terminate and no longer be of any force or effect, and (ii) if some but not all of the Program Grant has been disbursed by such dates then the State Entity shall have no further obligation to provide any additional funding for the Program Grant and this Agreement shall remain in full force and effect but shall be modified and amended to reflect the amount of the Program Grant that was actually disbursed as of such date. This provision shall not, in any way, affect the Public Entity’s obligation to complete the Project by the Completion Date. This Agreement shall also terminate and no longer be of any force or effect upon the Public Entity’s sale of its ownership interest in the Real Property and, if applicable, Facility in accordance with the provisions contained in Section 4.01 and transmittal of all or a portion of the proceeds of such sale to the Commissioner of MMB in compliance with the provisions contained in Section 4.02, or upon the termination of Public Entity’s ownership interest in the Real Property and, if applicable, Facility if such ownership interest is by way of an easement or under a Real Property/Facility Lease. Upon such termination the State Entity shall execute, or have executed, and deliver to the Public Entity such Council Packet Page Number 158 of 295 G8, Attachment 2 documents as are required to release the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, from the effect of this Agreement and the Declaration. Section. 2.13 Excess Funds. If the full amount of the Program Grant and any matching funds referred to in Section 7.23 are not needed to complete the Project, then, unless language in the State Program Enabling Legislation indicates otherwise, the Program Grant shall be reduced by the amount not needed. Article III USE CONTRACTS This Article III and its contents is only needed and only applies if the Public Entity enters into an agreement with another party under which such other party will operate any portion of the Real Property, and if applicable, Facility. For all other circumstances this Article III and its contents are not needed and should be ignored and treated as if it were left blank, and any reference to this Article III, its contents, and the term Use Contract in this Agreement shall be ignored and treated as if the references did not exist. Section 3.01 General Provisions. If the Public Entity has statutory authority to enter into a Use Contract, then it may enter into Use Contracts for various portions of the Real Property and, if applicable, Facility; provided that each and every Use Contract that the Public Entity enters into must comply with the following requirements: A.The purpose for which it was entered into must be to operate the State Program in the Real Property and, if applicable, Facility. B.It must contain a provision setting forth the statutory authority under which the Public Entity is entering into such contract, and must comply with the substantive and procedural provisions of such statute. C. It must contain a provision stating that it is being entered into in order for the Counterparty to operate the State Program and must describe such program. D. It must contain a provision that will provide for oversight by the Public Entity. Such oversight may be accomplished by way of a provision that will require the Counterparty to provide to the Public Entity: (i) an initial program evaluation report for the first fiscal year that the Counterparty will operate the State Program, (ii) program budgets for each succeeding fiscal year showing that forecast program revenues and additional revenues available for the operation of the State Program (from all sources) by the Counterparty will equal or exceed expenses for such operation for each succeeding fiscal year, and (iii) a mechanism under which the Public Entity will annually determine that the Counterparty is using the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract to operate the State Program. E. It must allow for termination by the Public Entity in the event of a default thereunder by the Counterparty, or in the event that the State Program is terminated or changed in a manner that precludes the operation of such program in the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract. F. It must terminate upon the termination of the statutory authority under which the Public Entity is operating the State Program. Council Packet Page Number 159 of 295 G8, Attachment 2 G. It must require the Counterparty to pay all costs of operation and maintenance of that portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract, unless the Public Entity is authorized by law to pay such costs and agrees to pay such costs. H. If the Public Entity pays monies to a Counterparty under a Use Contract, such Use Contract must meet the requirements of Rev. Proc. 97-13, 1997-1 CB 632, so that such Use Contract does not result in “private business use” under Section 141(b) of the Code. I. It must be approved, in writing, by the Commissioner of MMB, and any Use Contract that is not approved, in writing, by the Commissioner of MMB shall be null and void and of no force or effect. J. It must contain a provision requiring that each and every party thereto shall, upon direction by the Commissioner of MMB, take such actions and furnish such documents to the Commissioner of MMB as the Commissioner of MMB determines to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal income taxation. K. It must contain a provision that prohibits the Counterparty from creating or allowing, without the prior written consent of the State Entity and the Commissioner of MMB, any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested against the Real Property or, if applicable, Facility, the Public Entity’s ownership interest in the Real Property or, if applicable, Facility, or the Counterparty’s interest in the Use Contract, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent, in writing, to any such lien or encumbrance that secures the repayment of a loan the repayment of which will not impair or burden the funds needed to operate the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract in the manner specified in Section 2.04 and for which the entire amount is used (i) to acquire additional real estate that is needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04 and will be included in and as part of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and/or (ii) to pay for capital improvements that are needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. L. If the amount of the Program Grant exceeds $200,000.00, then it must contain a provision requiring the Counterparty to list any vacant or new positions it may have with state workforce centers as required by Minn. Stat. § 116L.66, as it may be amended, modified or replaced from time to time, for the term of the Use Contract. M. It must contain a provision that clearly states that the Public Entity is not required to renew the Use Contract beyond the original term thereof and that the Public Entity may, at its sole option and discretion, allow the Use Contract to expire at the end of its original term and thereafter directly operate the governmental program in the Real Property and, if applicable, Facility or contract with some other entity to operate the governmental program in the Real Property and, if applicable, Facility. Section 3.02 Initial Term and Renewal. The initial term for a Use Contract may not exceed the lesser of (i) 50% of the Useful Life of the Real Property and, if applicable, Facility for the portion of Council Packet Page Number 160 of 295 G8, Attachment 2 the Real Property and, if applicable, Facility that is the subject of the Use Contract, or (ii) the shortest term of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility. A Use Contractmayallow for renewals beyond its initial term on the conditions that (a) the term of any renewal may not exceed the initial term, (b) the Public Entity must make a determination that renewal will continue to carry out the State Program and that the Counterparty is suited and able to perform the functions contained in Use Contract that is to be renewed, (c) the Use Contract may not include any provisions that would require, either directly or indirectly, the Public Entity to either make the determination referred to in this Section or to renew the Use Contractwith the Counterparty after the expiration of the initial term or any renewal term, and (d) no such renewal may occur prior to the date that is 6 months prior to the date on which the Use Contract is scheduled to terminate. Provided, however, notwithstanding anything to the contrary contained herein the Public Entity’s voluntary agreement to reimburse the Counterparty for any investment that the Counterparty provided for the acquisition or betterment of the Real Property and, if applicable, Facility that is the subject of the Use Contract if the Public Entity does not renew a Use Contract if requested by the Counterparty is not deemed to be a provision that directly or indirectly requires the Public Entity to renew such Use Contract. Section 3.03 Reimbursement of Counterparty.A Use Contractmay but need not contain, at the sole option and discretion of the Public Entity, a provision that requires the Public Entity to reimburse the Counterparty for any investment that the Counterparty provided for the acquisition or betterment of the Real Property and, if applicable, Facility that is the subject of the Use Contract if the Public Entity does not renew a Use Contract if requested by the Counterparty. If agreed to by the Public Entity, such reimbursement shall be on terms and conditions agreed to by the Public Entity and the Counterparty. Section 3.04 Receipt of Monies Under a Use Contract. The Public Entity does not anticipate the receipt of any funds under a Use Contract; provided, however, if the Public Entity does receive any monies under a Use Contract in excess of the amount the Public Entity needs and is authorized to use to pay the operating expenses of the portion of the Real Property and, if applicable, Facility that is the subject of a Use Contract, and to pay the principal, interest, redemption premiums, and other expenses on Approved Debt, then a portion of such excess monies must be paid by the Public Entity to the Commissioner of MMB. The portion of such excess monies that the Public Entity must and shall pay to the Commissioner of MMB shall be determined by the Commissioner of MMB, and absent circumstances which would indicate otherwise such portion shall be determined by multiplying such excess monies by a fraction the numerator of which is the Program Grant and the denominator of which is sum of the Program Grant and the Approved Debt. Article IV SALE Section 4.01 Sale. The Public Entity shall not sell any part of its ownership interest in the Real Property and, if applicable, Facility unless all of the following provisions have been complied with fully. A. The Public Entity determines, by official action, that such ownership interest is no longer usable or needed for the operation of the State Program, which such determination may be based on a determination that the portion of the Real Property or, if applicable, Facility to which such ownership interest applies is no longer suitable or financially feasible for such purpose. B. The sale is made as authorized by law. Council Packet Page Number 161 of 295 G8, Attachment 2 C.The sale is for Fair Market Value. D. The written consent of the Commissioner of MMB has been obtained. The acquisition of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility at a foreclosure sale, by acceptance of a deed-in-lieu of foreclosure, or enforcement of a security interest in personal property used in the operation thereof, by a lender that has provided monies for the acquisition of the Public Entity’s ownership interest in or betterment of the Real Property and, if applicable, Facility shall not be considered a sale for the purposes of this Agreement if after such acquisition the lender operates such portion of the Real Property and, if applicable, Facility in a manner which is not inconsistent with the requirements imposed under Section 2.04 and the lender uses its best efforts to sell such acquired interest to a third party for Fair Market Value. The lender’s ultimate sale or disposition of the acquired interest in the Real Property and, if applicable, Facility shall be deemed to be a sale for the purposes of this Agreement, and the proceeds thereof shall be disbursed in accordance with the provisions contained in Section 4.02. The Public Entity may participate in any public auction of its ownership interest in the Real Property and, if applicable, Facility and bid thereon; provided that the Public Entity agrees that if it is the successful purchaser it will not use any part of the Real Property or, if applicable, Facility for the State Program. Section 4.02 Proceeds of a Sale. Upon the sale of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility the proceeds thereof after the deduction of all costs directly associated and incurred in conjunction with such sale and such other costs that are approved, in writing by the Commissioner of MMB, but not including the repayment of any debt associated with the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, shall be disbursed in the following manner and order. A. The first distribution shall be to the Commissioner of MMB in an amount equal to the Outstanding Balance of the Program Grant, and if the amount of such net proceeds shall be less than the amount of the Outstanding Balance of the Program Grant then all of such net proceeds shall be distributed to the Commissioner of MMB. B. The remaining portion, after the distribution specified in Section 4.02.A, shall be distributed to (i) pay in full any outstanding Approved Debt, (ii) reimburse the Public Entity for its Ownership Value, and (iii) to pay interested public and private entities, other than any such entity that has already received the full amount of its contribution (such as the State Entity under Section 4.02.A and the holders of Approved Debt paid under this Section 4.02.B), the amount of money that such entity contributed to the Initial Acquisition and Betterment Costs and the Subsequent Betterment Costs. If such remaining portion is not sufficient to reimburse interested public and private entities for the full amount that such entities contributed to the acquisition or betterment of the Real Property and, if applicable, Facility, then the amount available shall be distributed as such entities may agree in writing, and if such entities cannot agree by an appropriately issued court order. C. The remaining portion, after the distributions specified in Sections 4.02.A and B, shall be divided and distributed to the State Entity, the Public Entity, and any other public and private entity that contributed funds to the Initial Acquisition and Betterment Costs and the Subsequent Betterment Costs, other than lenders who supplied any of such funds, in proportion to the contributions that the State Entity, the Public Entity, and such other public and private entities made to the acquisition and betterment of the Real Property and, if applicable, Facility as such amounts Council Packet Page Number 162 of 295 G8, Attachment 2 are part of the Ownership Value, Initial Acquisition and Betterment Costs, and Subsequent Betterment Costs. The distribution to the State Entity shall be made to the Commissioner of MMB, and the Public Entity may direct its distribution to be made to any other entity including, but not limited to, a Counterparty. All amounts to be disbursed under this Section 4.02 must be consented to, in writing, by the Commissioner of MMB, and no such disbursements shall be made without such consent. The Public Entity shall not be required to pay or reimburse the State Entity or the Commissioner of MMB for any funds above and beyond the full net proceeds of such sale, even if such net proceeds are less than the amount of the Outstanding Balance of the Program Grant. Article V COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION AND THE COMMISSIONER’S ORDER Section 5.01 State Bond Financed Property. The Public Entity and the State Entity acknowledge and agree that the Public Entity’s ownership interest in the Real Property and, if applicable, Facility is, or when acquired by the Public Entity will be, “state bond financed property”, as such term is used in the G.O. Compliance Legislation and the Commissioner’s Order, and, therefore, the provisions contained in such statute and order apply, or will apply, to the Public Entity’s ownership interest in the Real Property and, if applicable, Facility and any Use Contracts relating thereto. Section 5.02 Preservation of Tax Exempt Status. In order to preserve the tax-exempt status of the G.O. Bonds, the Public Entity agrees as follows: A. It will not use the Real Property or, if applicable, Facility, or use or invest the Program Grant or any other sums treated as “bond proceeds” under Section 148 of the Code including “investment proceeds,” “invested sinking funds,” and “replacement proceeds,” in such a manner as to cause the G.O. Bonds to be classified as “arbitrage bonds” under Section 148 of the Code. B. It will deposit into and hold all of the Program Grant that it receives under this Agreement in a segregated non-interest bearing account until such funds are used for payments for the Project in accordance with the provisions contained herein. C. It will, upon written request, provide the Commissioner of MMB all information required to satisfy the informational requirements set forth in the Code including, but not limited to, Sections 103 and 148 thereof, with respect to the GO Bonds. D. It will, upon the occurrence of any act or omission by the Public Entity or any Counterparty that could cause the interest on the GO Bonds to no longer be tax exempt and upon direction from the Commissioner of MMB, take such actions and furnish such documents as the Commissioner of MMB determines to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal taxation, which such action may include either: (i) compliance with proceedings intended to classify the G.O. Bonds as a “qualified bond” within the meaning of Section 141(e) of the Code, (ii) changing the nature or terms of the Use Contract so that it complies with Revenue Procedure 97-13, as amended by Rev. Proc 2016-44 and Rev. Proc. 2017-13, with Revenue Council Packet Page Number 163 of 295 G8, Attachment 2 Procedure 97-13, as amended by Rev. Proc 2016-44 and Rev. Proc. 2017-13, or (iii) changing the nature of the use of the Real Property or, if applicable, Facility so that none of the net proceeds of the G.O. Bonds will be used, directly or indirectly, in an “unrelated trade or business” or for any “private business use” (within the meaning of Sections 141(b) and 145(a) of the Code), or (iv) compliance with other Code provisions, regulations, or revenue procedures which amend or supersede the foregoing. E. It will not otherwise use any of the Program Grant, including earnings thereon, if any, or take or permit to or cause to be taken any action that would adversely affect the exemption from federal income taxation of the interest on the G.O. Bonds, nor omit to take any action necessary to maintain such tax exempt status, and if it should take, permit, omit to take, or cause to be taken, as appropriate, any such action, it shall take all lawful actions necessary to rescind or correct such actions or omissions promptly upon having knowledge thereof.. Section 5.03 Changes to G.O. Compliance Legislation or the Commissioner’s Order. In the event that the G.O. Compliance Legislation or the Commissioner’s Order is amended in a manner that reduces any requirement imposed against the Public Entity, or if the Public Entity’s ownership interest in the Real Property or, if applicable, Facility is exempt from the G.O. Compliance Legislation and the Commissioner’s Order, then upon written request by the Public Entity the State Entity shall enter into and execute an amendment to this Agreement to implement herein such amendment to or exempt the Public Entity’s ownership interest in the Real Property and, if applicable, Facility from the G.O. Compliance Legislation or the Commissioner’s Order. Article VI DISBURSEMENT OF GRANT PROCEEDS Section 6.01 The Advances. The State Entity agrees, on the terms and subject to the conditions set forth herein, to make Advances from the Program Grant to the Public Entity from time to time in an aggregate total amount not to exceed the amount of the Program Grant. If the amount of Program Grant that the State Entity cumulatively disburses hereunder to the Public Entity is less than the amount of the Program Grant delineated in Section 1.01, then the State Entity and the Public Entity shall enter into and execute whatever documents the State Entity may request in order to amend or modify this Agreement to reduce the amount of the Program Grant to the amount actually disbursed. Provided, however, in accordance with the provisions contained in Section 2.11, the State Entity’s obligation to make Advances shall terminate as of the dates specified in such Section even if the entire Program Grant has not been disbursed by such dates. Advances shall only be for expenses that (i) are for those items of a capital nature for the Project, (ii) accrued no earlier than the effective date of the legislation that appropriated the funds that are used to fund the Program Grant, or (iii) have otherwise been consented to, in writing, by the State Entity and the Commissioner of MMB. It is the intent of the parties hereto that the rate of disbursement of the Advances shall not exceed the rate of completion of the Project or the rate of disbursement of the matching funds required, if any, under Section 7.23. Therefore, the cumulative amount of all Advances disbursed by the State Entity at any point in time shall not exceed the portion of the Project that has been completed and the percentage of the matching funds required, if any, under Section 7.23 that have been disbursed as of such point in time. This requirement is expressed by way of the following two formulas: Council Packet Page Number 164 of 295 G8, Attachment 2 Formula #1 Cumulative Advances < (Program Grant) × (percentage of matching funds, if any, required under Section 7.23 that have been disbursed) Formula #2 Cumulative Advances < (Program Grant) × (percentage of Project completed) Section 6.02 Draw Requisitions. Whenever the Public Entity desires a disbursement of a portion of the Program Grant, which shall be no more often than once each calendar month, the Public Entity shall submit to the State Entity a Draw Requisition duly executed on behalf of the Public Entity or its designee. stth Each Draw Requisition shall be submitted on or between the 1 day and the 15 day of the month in which an Advance is requested, and shall be submitted at least 7 calendar days before the date the Advance is desired. Each Draw Requisition with respect to construction items shall be limited to amounts equal to: (i) the total value of the classes of the work by percentage of completion as approved by the Public Entity and the State Entity, plus (ii) the value of materials and equipment not incorporated in the Project but delivered and suitably stored on or off the Real Property in a manner acceptable to the State Entity, less (iii) any applicable retainage, and less (iv) all prior Advances. Notwithstanding anything herein to the contrary, no Advances for materials stored on or off the Real Property will be made by the State Entity unless the Public Entity shall advise the State Entity, in writing, of its intention to so store materials prior to their delivery and the State Entity has not objected thereto. At the time of submission of each Draw Requisition, other than the final Draw Requisition, the Public Entity shall submit to the State Entity such supporting evidence as may be requested by the State Entity to substantiate all payments which are to be made out of the relevant Draw Requisition or to substantiate all payments then made with respect to the Project. At the time of submission of the final Draw Requisition which shall not be submitted before completion of the Project, including all landscape requirements and off-site utilities and streets needed for access to the Real Property and, if applicable, Facility and correction of material defects in workmanship or materials (other than the completion of punch list items) as provided in the Construction Contract Documents, the Public Entity shall submit to the State Entity: (i) such supporting evidence as may be requested by the State Entity to substantiate all payments which are to be made out of the final Draw Requisition or to substantiate all payments then made with respect to the Project, and (ii) satisfactory evidence that all work requiring inspection by municipal or other governmental authorities having jurisdiction has been duly inspected and approved by such authorities, and that all requisite certificates of occupancy and other approvals have been issued. If on the date an Advance is desired the Public Entity has complied with all requirements of this Agreement and the State Entity approves the relevant Draw Requisition and receives a current construction report from the Inspecting Engineer recommending payment, then the State Entity shall disburse the amount of the requested Advance to the Public Entity. Section 6.03 Additional Funds. If the State Entity shall at any time in good faith determine that the sum of the undisbursed amount of the Program Grant plus the amount of all other funds committed to the Project is less than the amount required to pay all costs and expenses of any kind which reasonably may be anticipated in connection with the Project, then the State Entity may send written notice thereof to the Public Entity specifying the amount which must be supplied in order to provide sufficient funds to Council Packet Page Number 165 of 295 G8, Attachment 2 complete the Project. The Public Entity agrees that it will, within 10 calendar days of receipt of any such notice, supply or have some other entity supply the amount of funds specified in the State Entity's notice. Section 6.04 Conditions Precedent to Any Advance. The obligation of the State Entity to make any Advance hereunder (including the initial Advance) shall be subject to the following conditions precedent: A. The State Entity shall have received a Draw Requisition for such Advance specifying the amount of funds being requested, which such amount when added to all prior requests for an Advance shall not exceed the amount of the Program Grant delineated in Section 1.01. B. The State Entity shall have either received a duly executed Declaration that has been duly recorded in the appropriate governmental office, with all of the recording information displayed thereon, or evidence that such Declaration will promptly be recorded and delivered to the State Entity. C. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that (i) the Public Entity has legal authority to and has taken all actions necessary to enter into this Agreement and the Declaration, and (ii) this Agreement and the Declaration are binding on and enforceable against the Public Entity. D. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has sufficient funds to fully and completely pay for the Project and all other expenses that may occur in conjunction therewith. E. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity is in compliance with the matching funds requirements, if any, contained in Section 7.23. F. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, showing that the Public Entity possesses the ownership interest delineated in Section 2.02. G. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Real Property and, if applicable, Facility, and the contemplated use thereof are permitted by and will comply with all applicable use or other restrictions and requirements imposed by applicable zoning ordinances or regulations, and, if required by law, have been duly approved by the applicable municipal or governmental authorities having jurisdiction thereover. H. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required building permits, other permits, bonds and licenses necessary for the Project have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. I. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required permits, bonds and licenses necessary for the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04 have been paid for, issued, and obtained, other than those permits, bonds and licenses which may Council Packet Page Number 166 of 295 G8, Attachment 2 not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. J. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Project will be completed in a manner that will allow the Real Property and, if applicable, Facility to be operated in the manner specified in Section 2.04. K. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has the ability and a plan to fund the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04. L. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the insurance requirements under Section 7.01 have been satisfied. M. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, of compliance with the provisions and requirements specified in Section 7.10 and all additional applicable provisions and requirements, if any, contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. Such evidence shall include, but not be limited to, evidence that: (i) the predesign package referred to in Section 7.10.B has, if required, been reviewed by and received a favorable recommendation from the Commissioner of Administration for the State of Minnesota, (ii) the program plan and cost estimates referred to in Section 7.10.C have, if required, received a recommendation by the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee, and (iii) the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota Senate Capital Investment Committee have, if required, been notified pursuant to Section 7.10.G. N. No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. O. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Contractor will complete the Construction Items substantially in conformance with the Construction Contract Documents and pay all amounts lawfully owing to all laborers and materialmen who worked on the Construction Items or supplied materials therefor, other than amounts being contested in good faith. Such evidence may be in the form of payment and performance bonds in amounts equal to or greater than the amount of the fixed price or guaranteed maximum price contained in the Construction Contract Documents that name the State Entity and the Public Entity dual obligees thereunder, or such other evidence as may be acceptable to the Public Entity and the State Entity. P. No determination shall have been made by the State Entity that the amount of funds committed to the Project is less than the amount required to pay all costs and expenses of any kind that may reasonably be anticipated in connection with the Project, or if such a determination has been made and notice thereof sent to the Public Entity under Section 6.03, then the Public Entity has supplied, or has caused some other entity to supply, the necessary funds in accordance with such section or has provided evidence acceptable to the State Entity that sufficient funds are available. Council Packet Page Number 167 of 295 G8, Attachment 2 Q. The Public Entity has supplied to the State Entity all other items that the State Entity may reasonably require. Section 6.05 Construction Inspections. The Public Entity and the Architect, if any, shall be responsible for making their own inspections and observations of the Construction Items, and shall determine to their own satisfaction that the work done or materials supplied by the Contractors to whom payment is to be made out of each Advance has been properly done or supplied in accordance with the Construction Contract Documents. If any work done or materials supplied by a Contractor are not satisfactory to the Public Entity or the Architect, if any, or if a Contractor is not in material compliance with the Construction Contract Documents in any respect, then the Public Entity shall immediately notify the State Entity, in writing. The State Entity and the Inspecting Engineer, if any, may conduct such inspections of the Construction Items as either may deem necessary for the protection of the State Entity's interest, and that any inspections which may be made of the Project by the State Entity or the Inspecting Engineer, if any, are made and all certificates issued by the Inspecting Engineer, if any, will be issued solely for the benefit and protection of the State Entity, and the Public Entity will not rely thereon. Article VII MISCELLANEOUS Section 7.01 Insurance. The Public Entity shall, upon acquisition of the ownership interest delineated in Section 2.02, insure the Facility, if such exists, in an amount equal to the full insurable value thereof (i) by self insuring under a program of self insurance legally adopted, maintained and adequately funded by the Public Entity, or (ii) by way of builders riskinsurance and fire and extended coverage insurance with a deductible in an amount acceptable to the State Entity under which the State Entity and the Public Entity are named as loss payees. If damages which are covered by such required insurance occur, then the Public Entity shall, at its sole option and discretion, either: (y) use or cause the insurance proceeds to be used to fully or partially repair such damage and to provide or cause to be provided whatever additional funds that may be needed to fully or partially repair such damage, or (z) sell its ownership interest in the damaged Facility and portion of the Real Property associated therewith in accordance with the provisions contained in Section 4.01. If the Public Entity elects to only partially repair such damage, then the portion of the insurance proceeds not used for such repair shall be applied in accordance with the provisions contained in Section 4.02 as if the Public Entity’s ownership interest in the Real Property and Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 4.02 upon the ultimate sale of the Public Entity’s ownership interest in the Real Property and Facility. If the Public Entity elects to sell its ownership interest in the damaged Facility and portion of the Real Property associated therewith, then such sale must occur within a reasonable time period from the date the damage occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 4.02, with the insurance proceeds being so applied within a reasonable time period from the date they are received by the Public Entity. The State Entity agrees to and will assign or pay over to the Public Entity all insurance proceeds it receives so that the Public Entity can comply with the requirements that this Section imposes thereon as to the use of such insurance proceeds. If the Public Entity elects to maintain general comprehensive liability insurance regarding the Real Property and, if applicable, Facility, then the Public Entity shall have the State Entity named as an additional named insured therein. Council Packet Page Number 168 of 295 G8, Attachment 2 The Public Entity may require a Counterparty to provide and maintain any or all of the insurance required under this Section; provided that the Public Entity continuesto be responsible for the providing of such insurance in the event that the Counterparty fails to provide or maintain such insurance. At the written request of either the State Entity or the Commissioner of MMB, the Public Entity shall promptly furnish to the requesting entity all written notices and all paid premium receipts received by the Public Entity regarding the required insurance, or certificates of insurance evidencing the existence of such required insurance. If the Public Entity fails to provide and maintain the insurance required under this Section, then the State Entity may, at its sole option and discretion, obtain and maintain insurance of an equivalent nature and any funds expended by the State Entity to obtain or maintain such insurance shall be due and payable on demand by the State Entity and bear interest from the date of advancement by the State Entity at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per annum based upon a 365-day year. Provided, however, nothing contained herein, including but not limited to this Section, shall require the State Entity to obtain or maintain such insurance, and the State Entity’s decision to not obtain or maintain such insurance shall not lessen the Public Entity’s duty to obtain and maintain such insurance. Section 7.02 Condemnation. If after the Public Entity has acquired the ownership interest delineated in Section 2.02 all or any portion of the Real Property and, if applicable, Facility is condemned to an extent that the Public Entity can no longer comply with the provisions contained in Section 2.04, then the Public Entity shall, at its sole option and discretion, either: (i) use or cause the condemnation proceeds to be used to acquire an interest in additional real property needed for the Public Entity to continue to comply with the provisions contained in Section 2.04 and, if applicable, to fully or partially restore the Facility and to provide or cause to be provided whatever additional funds that may be needed for such purposes, or (ii) sell the remaining portion of its ownership interest in the Real Property and, if applicable, Facility in accordance with the provisions contained in Section 4.01. Any condemnation proceeds which are not used to acquire an interest in additional real property or to restore, if applicable, the Facility shall be applied in accordance with the provisions contained in Section 4.02 as if the Public Entity’s ownership interest in the Real Property and, if applicable, Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 4.02 upon the ultimate sale of the Public Entity’s ownership interest in the remaining Real Property and, if applicable, Facility. If the Public Entity elects to sell its ownership interest in the portion of the Real Property and, if applicable, Facility that remains after the condemnation, then such sale must occur within a reasonable time period from the date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 4.02, with the condemnation proceeds being so applied within a reasonable time period from the date they are received by the Public Entity. As recipient of any of condemnation awards or proceeds referred to herein, the State Entity agrees to and will disclaim, assign or pay over to the Public Entity all of such condemnation awards or proceeds it receives so that the Public Entity can comply with the requirements that this Section imposes upon the Public Entity as to the use of such condemnation awards or proceeds. Section 7.03 Use, Maintenance, Repair and Alterations. The Public Entity shall (i) keep the Real Property and, if applicable, Facility, in good condition and repair, subject to reasonable and ordinary wear and tear, (ii) complete promptly and in good and workmanlike manner any building or other improvement which may be constructed on the Real Property and promptly restore in like manner any Council Packet Page Number 169 of 295 G8, Attachment 2 portion of the Facility, if applicable, which may be damaged or destroyed thereon and pay when due all claims for labor performed and materials furnished therefor, (iii) comply with all laws, ordinances, regulations, requirements, covenants, conditions and restrictions now or hereafter affecting the Real Property or, if applicable, Facility, or any part thereof, or requiring any alterations or improvements thereto, (iv) keep and maintain abutting grounds, sidewalks, roads, parking and landscape areas in good and neat order and repair, (v) comply with the provisions of any Real Property/Facility Lease if the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, is a leasehold interest, (vi) comply with the provisions of any easement if its ownership interest in the Real Property and, if applicable, Facility is by way of such easement, and (vii) comply with the provisions of any condominium documents and any applicable reciprocal easement or operating agreements if the Real Property and, if applicable, Facility, is part of a condominium regime or is subject to a reciprocal easement or use contract. The Public Entity shall not, without the written consent of the State Entity and the Commissioner of MMB, (a) permit or suffer the use of any of the Real Property or, if applicable, Facility, for any purpose other than the purposes specified in Section 2.04, (b) remove, demolish or substantially alter any of the Real Property or, if applicable, Facility, except such alterations as may be required by laws, ordinances or regulations or such other alterations as may improve such Real Property or, if applicable, Facility by increasing the value thereof or improving its ability to be used to operate the State Program thereon or therein, (c) do any act or thing which would unduly impair or depreciate the value of the Real Property or, if applicable, Facility, (d) abandon the Real Property or, if applicable, Facility, (e) commit or permit any waste or deterioration of the Real Property or, if applicable, Facility, (f) remove any fixtures or personal property from the Real Property or, if applicable, Facility, that was paid for with the proceeds of the Program Grant unless the same are immediately replaced with like property of at least equal value and utility, or (g) commit, suffer or permit any act to be done in or upon the Real Property or, if applicable, Facility, in violation of any law, ordinance or regulation. If the Public Entity fails to maintain the Real Property and, if applicable, Facility in accordance with the provisions contained in this Section, then the State Entity may perform whatever acts and expend whatever funds that are necessary to so maintain the Real Property and, if applicable, Facility and the Public Entity irrevocably authorizes and empowers the State Entity to enter upon the Real Property and, if applicable, Facility, to perform such acts as may to necessary to so maintain the Real Property and, if applicable, Facility. Any actions taken or funds expended by the State Entity hereunder shall be at its sole option and discretion, and nothing contained herein, including but not limited to this Section, shall require the State Entity to take any action, incur any expense, or expend any funds, and the State Entity shall not be responsible for or liable to the Public Entity or any other entity for any such acts that are undertaken and performed in good faith and not in a negligent manner. Any funds expended by the State Entity to perform such acts as may to necessary to so maintain the Real Property and, if applicable, Facility shall be due and payable on demand by the State Entity and bear interest from the date of advancement by the State Entity at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per annum based upon a 365 day year. Section 7.04 Records Keeping and Reporting. The Public Entity shall maintain or cause to be maintained books, records, documents and other evidence pertaining to the costs or expenses associated with the Project and operation of the Real Property and, if applicable, Facility needed to comply with the requirements contained in this Agreement, the G.O. Compliance Legislation, the Commissioner’s Order, and the State Program Enabling Legislation, and upon request shall allow or cause the entity which is maintaining such items to allow the State Entity, auditors for the State Entity, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract, all of such items. The Public Entity shall use or cause the entity which is maintaining such items to use Council Packet Page Number 170 of 295 G8, Attachment 2 generally accepted accounting principles in the maintenance of such items, and shall retain or cause to be retained (i) all of such items that relate to the Project for a period of 6 years from the date that the Project is fully completed and placed into operation, and (ii) all of such items that relate to the operation of the Real Property and, if applicable, Facility for a period of 6 years from the date such operation is initiated. Section 7.05 Inspections by State Entity. Upon reasonable request by the State Entity and without interfering with the normal use of the Real Property and, if applicable, Facility, the Public Entity shall allow, and will require any entity to whom it leases, subleases, or enters into a Use Contract for any portion of the Real Property and, if applicable, Facility to allow the State Entity to inspect the Real Property and, if applicable, Facility. Section 7.06 Data Practices. The Public Entity agrees with respect to any data that it possesses regarding the Program Grant, the Project, or the operation of the Real Property and, if applicable, Facility, to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Chapter 13 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 7.07 Non-Discrimination. The Public Entity agrees to not engage in discriminatory employment practices regarding the Project, or operation or management of the Real Property and, if applicable, Facility, and it shall, with respect to such activities, fully comply with all of the provisions contained in Chapters 363A and 181 of the Minnesota Statutes that exist as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 7.08 Worker’s Compensation. The Public Entity agrees to comply with all of the provisions relating to worker’s compensation contained in Minn. Stat. §§ 176.181, subd. 2 and 176.182, as they may be amended, modified or replaced from time to time, with respect to the Project and the operation or management of the Real Property and, if applicable, Facility. Section 7.09 Antitrust Claims. The Public Entity hereby assigns to the State Entity and the Commissioner of MMB all claims it may have for overcharges as to goods or services provided with respect to the Project, and operation or management of the Real Property and, if applicable, Facility that arise under the antitrust laws of the State of Minnesota or of the United States of America. Section 7.10 Review of Plans and Cost Estimates. The Public Entity agrees to comply with all applicable provisions and requirements, if any, contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time, for the Project, and in accordance therewith the Public Entity agrees to comply with the following provisions and requirements if such provisions and requirements are applicable. A. The Public Entity shall provide all information that the State Entity may request in order for the State Entity to determine that the Project will comply with the provisions and requirements contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. B. Prior to its proceeding with design activities for the Project the Public Entity shall prepare a predesign package and submit it to the Commissioner of Administration for the State of Minnesota for review and comment. The predesign package must be sufficient to define the purpose, scope, cost, and projected schedule for the Project, and must demonstrate that the Project has been analyzed according to appropriate space and needs standards. Any substantial changes to such predesign Council Packet Page Number 171 of 295 G8, Attachment 2 package must be submitted to the Commissioner of Administration for the State of Minnesota for review and comment. C. If the Project includes the construction of a new building, substantial addition to an existing building, a substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then the Public Entity shall not prepare final plans and specifications until it has prepared a program plan and cost estimates for all elements necessary to complete the Project and presented them to the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee and the chairs have made their recommendations, and it has notified the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota State Senate Capital Investment Committee. The program plan and cost estimates must note any significant changes in the work to be performed on the Project, or in its costs, which have arisen since the appropriation from the legislature for the Project was enacted or which differ from any previous predesign submittal. D. The Public Entity must notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees of any significant changes to the program plan and cost estimates referred to in Section 7.10.C. E. The program plan and cost estimates referred to in Section 7.10.C must ensure that the Project will comply with all applicable energy conservation standards contained in law, including Minn. Stat. §§ 216C.19 to 216C.20, as they may be amended, modified or replaced from time to time, and all rules adopted thereunder. F. If any of the Program Grant is to be used for the construction or remodeling of the Facility, then both the predesign package referred to in Section 7.10.B and the program plan and cost estimates referred to in Section 7.10.C must include provisions for cost-effective information technology investments that will enable the occupant of the Facility to reduce its need for office space, provide more of its services electronically, and decentralize its operations. G. If the Project does not involve the construction of a new building, substantial addition to an existing building, substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then prior to beginning work on the Project the Public Entity shall just notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees that the work to be performed is ready to begin. H. The Project must be: (i) substantially completed in accordance with the program plan and cost estimates referred to in Section 7.10.C, (ii) completed in accordance with the time schedule contained in the program plan referred to in Section 7.10.C, and (iii) completed within the budgets contained in the cost estimates referred to in Section 7.10.C. Provided, however, the provisions and requirements contained in this Section only apply to public lands or buildings or other public improvements of a capital nature, and shall not apply to the demolition or decommissioning of state assets, hazardous material projects, utility infrastructure projects, environmental testing, parking lots, parking structures, park and ride facilities, bus rapid transit stations, light rail lines, passenger rail projects, exterior lighting, fencing, highway rest areas, truck stations, storage Council Packet Page Number 172 of 295 G8, Attachment 2 facilities not consisting primarily of offices or heated work areas, roads, bridges, trails, pathways, campgrounds, athletic fields, dams, floodwater retention systems, water access sites, harbors, sewer separation projects, water and wastewater facilities, port development projects for which the Commissioner of Transportation for the State of Minnesota has entered into an assistance agreement under Minn. Stat. § 457A.04, as it may be amended, modified or replaced from time to time, ice centers, local government projects with a construction cost of less than $1,500,000.00, or any other capital project with a construction cost of less than $750,000.00. Section 7.11 Prevailing Wages. The Public Entity agrees to comply with all of the applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435, as they may be amended, modified or replaced from time to timewith respect to the Project and the operation of the State Program on or in the Real Property and, if applicable, Facility. By agreeing to this provision, the Public Entity is not acknowledging or agreeing that the cited provisions apply to the Project or the operation of the State Program on or in the Real Property and, if applicable, Facility. Section 7.12 Liability. The Public Entity and the State Entity agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of the State Entity and the Commissioner of MMB is governed by the provisions contained in Minn. Stat. § 3.736, as it may be amended, modified or replaced from time to time. If the Public Entity is a “municipality” as such term is used in Chapter 466 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, then the liability of the Public Entity, including but not limited to the indemnification provided under Section 7.13, is governed by the provisions contained in such Chapter 466. Section 7.13 Indemnification by the Public Entity. The Public Entity shall bear all loss, expense (including attorneys’ fees), and damage in connection with the Project and operation of the Real Property and, if applicable, Facility, and agrees to indemnify and hold harmless the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents, servants and employees from all claims, demands and judgments made or recovered against the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents, servants and employees, because of bodily injuries, including death at any time resulting therefrom, or because of damages to property of the State Entity, the Commissioner of MMB, or the State of Minnesota, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the Project or operation of the Real Property and, if applicable, Facility, whether or not due to any act of omission or commission, including negligence of the Public Entity or any contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the State Entity, the Commissioner of MMB, or the State of Minnesota, their employees, servants or agents. The Public Entity further agrees to indemnify, save, and hold the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents and employees, harmless from all claims arising out of, resulting from, or in any manner attributable to any violation by the Public Entity, its officers, employees, or agents, or by any Counterparty, its officers, employees, or agents, of any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 7.06. The Public Entity’s liability hereunder shall not be limited to the extent of insurance carried by or provided by the Public Entity, or subject to any exclusions from coverage in any insurance policy. Council Packet Page Number 173 of 295 G8, Attachment 2 Section 7.14 Relationship of the Parties. Nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners or a joint venture between the Public Entity, the State Entity, or the Commissioner of MMB, nor shall the Public Entity be considered or deemed to be an agent, representative, or employee of the State Entity, the Commissioner of MMB, or the State of Minnesota in the performance of this Agreement, the Project, or operation of the Real Property and, if applicable, Facility. The Public Entity represents that it has already or will secure or cause to be secured all personnel required for the performance of this Agreement and the Project, and the operation and maintenance of the Real Property and, if applicable, Facility. All personnel of the Public Entity or other persons while engaging in the performance of this Agreement, the Project, or the operation and maintenance of the Real Property and, if applicable, Facility shall not have any contractual relationship with the State Entity, the Commissioner of MMB, or the State of Minnesota, and shall not be considered employees of any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers’ Compensation Act of the State of Minnesota, claims of discrimination against the Public Entity, its officers, agents, contractors, or employees shall in no way be the responsibility of the State Entity, the Commissioner of MMB, or the State of Minnesota. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the State Entity, the Commissioner of MMB, or the State of Minnesota including, but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. Section 7.15 Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: To the Public Entity at: City of Maplewood 830 County Rd. B East Maplewood , MN 55109 Attention: Carole Gernes, Natural Resources Coordinator To the State Entity at: MN Department of Natural Resources, Forestry Division 500 Lafayette Road St. Paul , MN 55155 Attention: Emma Schultz, Community Forest Project Specialist To the Commissioner of MMB at: Minnesota Department of Management and Budget 400 Centennial Office Bldg. 658 Cedar St. St. Paul, MN 55155 Attention: Commissioner Council Packet Page Number 174 of 295 G8, Attachment 2 Section 7.16 Binding Effect and Assignment or Modification. This Agreement and the Declaration shall be binding upon and inure to the benefit of the Public Entity and the State Entity, and their respective successors and assigns. Provided, however, that neither the Public Entity nor the State Entity may assign any of its rights or obligations under this Agreement or the Declaration without the prior written consent of the other party. No change or modification of the terms or provisions of this Agreement or the Declaration shall be binding on either the Public Entity or the State Entity unless such change or modification is in writing and signed by an authorized official of the party against which such change or modification is to be imposed. Section 7.17 Waiver. Neither the failure by the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, in any one or more instances to insist upon the complete and total observance or performance of any term or provision hereof, nor the failure of the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. Section 7.18 Entire Agreement. This Agreement, the Declaration, and the documents, if any, referred to and incorporated herein by reference embody the entire agreement between the Public Entity and the State Entity, and there are no other agreements, either oral or written, between the Public Entity and the State Entity on the subject matter hereof. Section 7.19 Choice of Law and Venue. All matters relating to the validity, construction, performance, or enforcement of this Agreement or the Declaration shall be determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota. Section 7.20 Severability. If any provision of this Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Section 7.21 Time of Essence. Time is of the essence with respect to all of the matters contained in this Agreement. Section 7.22 Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. Section 7.23 Matching Funds. The Public Entity must obtain and supply the following matching funds, if any, for the Project: The Public Entity shall provide a match of $52,250.00 as shown in the Project Budget table below. Council Packet Page Number 175 of 295 G8, Attachment 2 Project Budget Shade Tree Program Bonding Grants City of Maplewood Item State Grant Funds Cash Match In-kind Match Total Personnel and Blank $5,500.00 Blank $5,500.00 Owned Equipment Eligible Expenses $45,038.00 $46,750.00 Blank $91,788.00 Totals $45,038.00 $52,250.00 $0.00 $97,288.00 Any matching funds which are intended to meet the above requirements must either be in the form of (i) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used to pay for the Project. The Public Entity shall supply to the Commissioner of MMB whatever documentation the Commissioner of MMB may request to substantiate the availability and source of any matching funds, and the source and terms relating to all matching funds must be consented to, in writing, by the Commissioner of MMB. Section 7.24 Source and Use of Funds. The Public Entity represents to the State Entity and the Commissioner of MMB that Attachment III is intended to be and is a source and use of funds statement showing the total cost of the Project and all of the funds that are available for the completion of the Project, and that the information contained in such Attachment III correctly and accurately delineates the following information. A. The total cost of the Project detailing all of the major elements that make up such total cost and how much of such total cost is attributed to each such major element. B. The source of all funds needed to complete the Project broken down among the following categories: (i) State funds including the Program Grant, identifying the source and amount of such funds. (ii) Matching funds, identifying the source and amount of such funds. (iii) Other funds supplied by the Public Entity, identifying the source and amount of such funds. (iv) Loans, identifying each such loan, the entity providing the loan, the amount of each such loan, the terms and conditions of each such loan, and all collateral pledged for repayment of each such loan. (v) Other funds, identifying the source and amount of such funds. C. Such other financial information that is needed to correctly reflect the total funds available for the completion of the Project, the source of such funds and the expected use of such funds. Previously paid project expenses that are to be reimbursed and paid from proceeds of the G.O. Grant may only be included as a source of funds and included in Attachment III if such items have been approved, in writing, by the Commissioner of MMB. Council Packet Page Number 176 of 295 G8, Attachment 2 If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the Public Entity must provide to the State Entity and the Commissioner of MMB a detailed description of such conditions and what is being done to satisfy such conditions. The Public Entity shall also supply whatever other information and documentation that the State Entity or the Commissioner of MMB may request to support or explain any of the information contained in Attachment III. The value of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility should only be shown in Attachment III if such ownership interest is being acquired and paid for with funds shown in such Attachment III, and for all other circumstances such value should be shown in the definition for Ownership Value in Section 1.01 and not included in such Attachment III. The funds shown in Attachment III and to be supplied for the Project may, subject to any limitations contained in the State Program Enabling Legislation, be provided by either the Public Entity or a Counterparty under a Use Contract. Section 7.25 Project Completion Schedule. The Public Entity represents to the State Entity and the Commissioner of MMB that Attachment IV correctly and accurately delineates the projected schedule for the completion of the Project. Section 7.26 Third-Party Beneficiary. The State Program will benefit the State of Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of MMB, is and shall be a third-party beneficiary of this Agreement. Section 7.27 Public Entity Tasks. Any tasks that this Agreement imposes upon the Public Entity may be performed by such other entity as the Public Entity may select or designate, provided that the failure of such other entity to perform said tasks shall be deemed to be a failure to perform by the Public Entity. Section 7.28 State Entity and Commissioner Required Acts and Approvals.The State Entity and the Commissioner of MMB shall not (i) perform any act herein required or authorized by it in an unreasonable manner, (ii) unreasonably refuse to perform any act that it is required to perform hereunder, or (iii) unreasonably refuse to provide or withhold any approval that is required of it herein. Section 7.29 Applicability to Real Property and Facility. This Agreement applies to the Public Entity’s ownership interest in the Real Property and if a Facility exists to the Facility. The term “if applicable” appearing in conjunction with the term “Facility” is meant to indicate that this Agreement will apply to a Facility if one exists, and if no Facility exists then this Agreement will only apply to the Public Entity’s ownership interest in the Real Property. Section7.30 E-Verification. The Public Entity agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such statute and impose a similar requirement in any Use Contractto which it is a party. Section 7.31 Additional Requirements. The Public Entity and the State Entity agree to comply with the following additional requirements. In the event of any conflict or inconsistency between the Council Packet Page Number 177 of 295 G8, Attachment 2 following additional requirements and any other provisions or requirement contained in this Agreement, the following additional requirements contained in this Section shall control. Grant Project Deliverables Shade Tree Program Bonding Grants City of Maplewood Deliverables Grant Sum Total: $45,038 Grant Contact Deliverables Grantee must be willing to participate in work by the Minnesota Department of Agriculture and University of Minnesota to evaluate project impacts Each ash tree removed must be replaced with a newly planted tree Regardless of requests for reimbursement, a written update must be submitted by each reporting deadline, to insure project is moving forward and on track to completion. Add written reports below corresponding to each reporting date: January 10, 2022 Update: July 10, 2022 Update: January 10, 2023 Update: July 10, 2023 Update: January 10, 2024 Update: July 20, 2024 Update: December 10, 2024 Update: This grant requires a declaration be recorded against real estate that is purchased or improved with state general obligation bond proceeds. When trees are planted in parks or public-owned properties, a General Obligation Bond Financed Property Declaration must be recorded on the legal description with the County Recorder. The recorded declaration proclaims a property as “Restricted Property,” which prevents these properties from being sold, mortgaged, encumbered, or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget for 125% of the useful life of the Restricted Property. The useful life for this grant is 30 years, meaning 125% of that is 37.5 years. If the grant project involves more than one park or public-owned property, one declaration can be recorded with multiple legal descriptions (this means you only pay one filing fee). Consider recording the declaration after all trees have been planted in parks or on public-owned properties, instead of beforehand, since removing a declaration from a legal description requires a written release from the commissioners of Management and Budget and Department of Natural Resources. For projects or portions of projects that lie within roads, highways or utility or transit corridors, easements or rights-of-way, a certification in which the grantee acknowledges that the property purchased and/or improved is still state bond financed property and thus subject to certain statutory requirements will suffice in lieu of a declaration. Certifications and declarations must be submitted before requesting reimbursement from DNR. As work is completed, thoroughly address all applicable bullet points below. Add in the date of reporting (i.e. 1/10/22) and change the font color of your update to red, to show where information has been added. Continually add to this document over the lifetime of your grant, making sure that all bullet points are addressed by the time of the grant’s completion. Council Packet Page Number 178 of 295 G8, Attachment 2 Work with DNR to fully execute and report on the impacts of the work plan by meeting the requirements as submitted in the City of Maplewood Parks and Recreation’s application: Project Overview and Need This project will continue replacement of boulevard trees throughout the City of Maplewood. Maplewood’s 2011 tree inventory documented 2,037 ash trees out of 9,261 trees on boulevards and in manicured parks. This does not take into account the ash in natural areas or on private lands that will be lost to emerald ash borer. The first Maplewood ash tree infested with emerald ash borer was found in 2017. Since then, 520 infested or declining ash trees have been removed. To date, 241 replacement trees have been planted. The city still has a long way to go to meet our 1:1 replacement ratio. Priority for removal and replanting are neighborhoods with known EAB and secondary priority are isolated trees throughout the city that are in poor condition. Grant funding will allow the City to plant 150 trees over 3 years and provide water bags to help residents care for the trees. Planting will occur either the spring or fall following removal and will follow DNR standards for planting, species, and stock. All residents will agree to water their new tree. Beyond the one-year warranty from the planting contractor, staff will be available to answer residents’ tree questions and trees will be monitored by staff for health issues and pruning needs. Project Timeline June- December 2021: Maplewood staff will identify under-served neighborhoods in need of boulevard tree plantings and examine records from past replanting efforts. The number of 2019- 2020 residents who chose not to replace their boulevard trees will be tallied. In fall of 2021, the City will host an EAB program to answer homeowner’s questions and promote the boulevard tree replacement program. In early 2022, letters to residents of under-served areas will be mailed to recruit participants, who agree to be added to a list for a free boulevard tree. Trees will be awarded on a first-come-first served or lottery basis. They must agree to water their trees for one year after planting. Letters will be translated into Hmong, Somali and Spanish. In January-March 2022, Maplewood Public Works staff and contractors will remove boulevard ash trees infested with EAB, in poor condition or near EAB-infested areas. Spring of 2022, Maplewood staff will hold a tree care and pruning workshop. Summer of 2022, a contractor will grind the stumps. Letters will be sent to residents who had ash trees removed on their boulevard, asking if they want a replacement tree. Residents will be able to choose trees from our species list. Residents who do not want replacement trees will be tallied and those trees will be offered to under-served residents in areas with lower tree canopy composition. In September 2022, a planting contractor will be hired, and in October, the contractor will plant up to 50 trees. All planting must be completed by the contractor before November 30, 2022. In fall of 2022, The City will host an EAB program to answer homeowner’s questions and promote the boulevard tree replacement program. In 2023-2024, the grant will operate on the same timeline as 2022, except that staff will continue working from the previously created list of under-served residents, and planted trees will be inspected in late summer to see whether any need to be replaced before the warranty expires in November. In October 2024, up to 50 trees will be planted, resulting in planting a total of approximately 150 trees planted over the grant cycle. Council Packet Page Number 179 of 295 G8, Attachment 2 Project Budget Explanation Maplewood plans to have a contractor plant and supply trees for this project. Since the project will need to go out for quote, contractor costs and tree costs are an estimate. As many trees as possible will be planted with the grant award, and the lowest cost, most qualified contractor will be hired. Planting supplies will include water bags and fiberglass stakes. A water bag for every tree will encourage homeowners to water, and provide consistent amounts of water when used. Plantra fiberglass stakes and ties will be used if trees need to be staked. Plantra stakes flex in the wind rather than holding the tree rigid, and help trees grow strong trunks. Public Works staff will remove ash trees in the winter to clear areas for planting. Completing removals in-house keeps costs low. In 2020, Capital Improvement Plan funds were allocated to purchase a bucket truck to aid in removal. A contractor will be hired for stump grinding to provide further site preparation, and contractors may be used for difficult or large ash removals. Funding for contractors and the City’s contracted Forester comes out of the limited forestry budget. Project Impacts on Priority Landscapes and Populations Emphasis has moved from replacing boulevard trees for "homeowners" to replacement trees for "residents" and for those in under-served areas with a lower percentage of tree canopy cover. To choose neighborhoods, staff will utilize the 2017 City of Maplewood Tree Canopy Study's Green Infrastructure Priority Ranking Findings, which ranks priority based on Tree Stocking Levels, Population Density, Economic Stress Density, and Tree Canopy per Capita. Providing trees for low-income residents and residents of color, especially those near heat islands, will meet goals for Maplewood's commitment to environmental justice included in our climate change plan. According to census.gov, Maplewood's diverse community make up is approximately 62.5% white (not including Hispanic or Latino), 10% black or African American, 14.7% Asian and 8.8% Hispanic or Latino. The percentage of households speaking a language other than English at home is 23.3%. The poverty rate is 8.6%. Communication Since residents will pledge to help care for the trees, the City of Maplewood’s planting program depends on outreach and good communication to be successful. Each fall, the City holds an Emerald Ash Borer Open House to answer residents' questions about EAB. Topics covered include ash tree identification, signs of emerald ash borer, treatment and removal options for private trees, and City regulations. The open houses also highlights the boulevard planting program. The goal is to encourage residents to participate in the program and replant on private property after ash trees are removed. In addition to the open house, grant outreach will be achieved by posting on the City's website and Facebook page. In spring, city staff will hold a tree care and pruning workshop. Residents who have had trees planted in their boulevard in the fall will be invited to attend along with the general public. Topics will include watering, mulching, basic pruning, and how to prevent damage from mowing and animals. In the fall before trees are planted, participants receive a notice in the mail with the planting date. They will also receive a pamphlet on caring for the new boulevard tree that will include care tips and answers to common questions. The tree care workshop and pamphlet will provide hands-on experience and literature that residents can reference. Council Packet Page Number 180 of 295 G8, Attachment 2 Maplewood staff have hired Hmong, Somali and Spanish interpreters for past programming as well as for translating fliers and other materials into these languages. Letters to under-served residents will be made available in additional languages as needed. Key Personnel Carole Gernes, Natural Resources Coordinator with the City of Maplewood, will be responsible for grant administration and contractor oversight. She has a Master's Degree in Biology and over 15 years of natural resources experience. Carole is new to this position, previously working as a Naturalist for the City of Maplewood and also as the Coordinator of the Ramsey County Cooperative Weed Management Area. Carole became a Certified Tree inspector in 2021. She will coordinate and present the EAB and Tree Care programs. Luanne Cortesi is an Office Specialist with the City of Maplewood and has been a Certified Tree Inspector for 8 years. She answers hundreds of calls a year from residents about tree related concerns and frequently inspects trees in the field. Lu and Carole will work together to answer residents’ tree questions and monitor the health of the new trees. Luanne also assists with the EAB class. The City contracts with Mark Rehder of Rehder Forestry Consulting. Mark surveys for EAB and Oak wilt, inspects trees as requested by staff, advises staff and assists with the EAB class. Contractors will be utilized for planting and will need to provide a brief description of tree planting projects that included at least 25 trees with a similar scope to the proposed project. A one-year warranty will be required on all trees. Tree Planting Grant funds will not fund the purchase of trees that are over-represented in your community. Any genera that comprise 10% or more of the community forest make-up will not be funded. Numbers derived from the Minnesota Department of Natural Resources 2010 Rapid Assessment will be used unless an updated inventory is provided. For Maplewood Parks and Recreation this means grant funds cannot be spent on purchasing: Picea (spruce): 24.7% Acer (maple): 22.0% Fraxinus (ash): 13.7% All trees planted with grant funds are expected to be maintained based on the City of Maplewood Parks and Recreation’s Three Year Maintenance Plan submitted as Exhibit C. Trees that do not survive will need to be replaced prior to grant close-out utilizing the warranty the city has with the nursery that stock was purchased from, or at the expense of the City of Maplewood Parks and Recreation. Requesting Reimbursement Accomplishment reports and maps of completed work will be submitted with all requests for reimbursement. Partial payment form along with invoices and proof of payment for grant-funded purchases, Cash Match form along with proof of payment, and In-Kind Match form Partial payments may be submitted as needed and must include all up-to-date required documents and accomplishment reports, including a relevant certification and/or declaration Accomplishment reports will include grant contract deliverables and their impacts Photo documentation of the project’s progress at appropriate phases, and illustrations, diagrams, charts, graphs, and maps to show results Council Packet Page Number 181 of 295 G8, Attachment 2 Maps will: o Identify the location of ash that have been removed o Identify the location of ash stumps that have been ground o Identify the location and species of trees that have been planted All trees removed, treated, and planted will be mapped and submitted as shapefiles, with the planted trees identified by species, to obtain grand fund reimbursement. If your community does not have access to shapefile-generating software, please notify your DNR Urban and Community Forestry Team Member, and they will work to assist you. Following the submission of invoices and accomplishment reports, a compliance check will be conducted by Minnesota Department of Natural Resources staff. Staff will do a site evaluation ensuring that tree species submitted on maps are correctly identified and planted in accordance with the standards set in the Minnesota Department of Natural Resources Pocket Guide to Planting Trees. Staff will also ensure that the project adheres to the 20-10-5 guideline which means that following planting, a community has no more than 20% of their trees within a single family, no more than 10% of their trees within a single genus, and no more than 5% of their trees within a single species. Staff will confirm that planted tree stock is 1-2” caliper bareroot or a container class size #15 or smaller. Acknowledgment The Minnesota Department of Natural Resources needs to be acknowledged in publications, audiovisuals, and electronic media developed as a result of this award. Including any publications or outreach materials related to this grant or agreement, a statement of affiliation with Minnesota Department of Natural Resources, e.g., “This publication made possible through a grant from the Minnesota Department of Natural Resources.” OR “This project was conducted in cooperation with the Minnesota Department of Natural Resources.” Logo is permitted for use and can be obtained by contacting an Urban and Community Forestry Team Member. Public Entity shall comply with the Tree Maintenance Plan as described in Attachment VI. Council Packet Page Number 182 of 295 G8, Attachment 2 IN TESTIMONY HEREOF, the Public Entity and the State Entity have executed this General Obligation Bond Proceeds Grant Agreement Construction Grant for the City of Maplewood Shade Tree Project under the MN Natural Resources Shade Tree Program on the day and date indicated immediately below their respective signatures. PUBLIC ENTITY: City of Maplewood, a statutorycity By: Its: Dated: __________________, _____ And: Its: Dated: __________________, _____ STATE ENTITY: Minnesota Department of Natural Resources, Division of Forestry, By: Its: Dated: __________________, _____ Council Packet Page Number 183 of 295 G8, Attachment 2 Attachment I to Grant Agreement State of Minnesota General Obligation Bond Financed DECLARATION The undersigned has the following interest in the real property located in the County of ____________, State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the “Restricted Property”): (Check the appropriate box.) a fee simple title, a lease, or an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is hereby made subject to the following restrictions and encumbrances: A. The Restricted Property is bond financed property within the meaning of Minn. Stat. § 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget, which approval must be evidenced by a written statement signed by said commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations contained in that certain \[Insert title of the general obligation grant agreement\]_ between _______________ and ______________, dated _________, ____. The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget, at which time it shall be released therefrom by way of a written release in recordable form signed by both the Commissioner of Natural Resources and the Commissioner of Minnesota Management and Budget, and such written release is recorded in the real estate records relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way modified without the specific written consent of the Commissioner of Minnesota Management and Budget. (SIGNATURE BLOCK, ACKNOWLEDGMENTS, AND STATEMENT AS TO WHOM IT WAS DRAFTED BY.) Council Packet Page Number 184 of 295 G8, Attachment 2 Exhibit A to Declaration LEGAL DESCRIPTION OF RESTRICTED PROPERTY Council Packet Page Number 185 of 295 G8, Attachment 2 Attachment II to Grant Agreement LEGAL DESCRIPTION OF REAL PROPERTY To be determined once Real Property is finalized by Public Entity through an amendment to this Agreement Council Packet Page Number 186 of 295 G8, Attachment 2 Attachment III to Grant Agreement SOURCE AND USE OF FUNDS FOR THE PROJECT Source of Funds Use of Funds Identify Source of Funds Amount Identify Items Amount State G.O. Funds Ownership Acquisition Program Grant$45,038 and Other Items Paid for with Program Grant Funds Other State Funds Purchase of Ownership ____________ $__________ Interest ____________ $__________ Other Items of a Capital ____________ $__________ Nature Subtotal$__________ Tree Planting $45,038 ____________$__________ ____________$__________ Matching Funds ____________ $__________ Subtotal $45,038 ____________ $__________ Subtotal$__________ Items Paid for with Non- Program Grant Funds Tree Removal $33,750 Other Public Entity Funds City of Maplewood $33,750 $ Funds ____________ $__________ ____________$__________ Subtotal$33,750 Subtotal $33,750 Loans ____________ $__________ ____________ $__________ Subtotal$__________ Other Funds ____________ $__________ ____________ $__________ Subtotal$__________ - Prepaid Project Expenses ____________ $__________ ____________ $__________ Subtotal$__________ $78,788 $78,788 TOTAL FUNDS TOTAL PROJECT COSTS Council Packet Page Number 187 of 295 G8, Attachment 2 Attachment IV to Grant Agreement PROJECT COMPLETION SCHEDULE Not Applicable Council Packet Page Number 188 of 295 G8, Attachment 2 Attachment V to Grant Agreement GRANT APPLIATION Shade Tree Program Bonding Grants 2021 Application Please refer to the Request for Applications (RFA) when completing this application. Submit this form, along with required attachments, to ucf.dnr@state.mn.us by March 22, 2021. Checklist: Application For out, guided by the RFA) Budget Form (Attachment A) 3Tree Maintenance Plan (A ttachment B) Species Selection and Stock List (follow guidelines inRFA) City of Maplewood Local Unit of Government (LUG) Carole Gernes Project Coordinator Natural Resources Coordinator Coordinator Title 1830 County Rd. B East Address Maplewood, MN 55109 City, State, Zip Ramsey County carole.gernes@maplewoodmn.gov Coordinator Email 651-249-2416 Coordinator Phone Number $45,037.50 Grant Amount Requested $52,250.00 Cash Match (refer to RFA for match guidance) $0.00 Match $52,250.00 Total Match (combined and Cash Match) Is there a known emerald ash borer (EAB) infestation within your LUG’s boundaries? Yes No (5 points will be scored to applications with active EAB infestations. Please refer to the Minnesota Department of Agriculture’s EAB Status Map for more information) Have you received a DNR community forestry grant in the past? Yes No Don’t Know Have you received bond funds in the past? Yes No Don’t Know Does your LUG have interest in hosting a Community Forestry Corps (AmeriCorps) member in the future? If so, check the box and your contact information will be passed along to the program. Yes No Council Packet Page Number 189 of 295 G8, Attachment 2 Project Overview and Need (20 points; 2,050 character maximum including spaces) Provide a summary ofthe project, why this funding is needed, what project work will not happen without these grant funds, and expected outcomes. This should include a description of the project location (citywide etc.). A successful application will demonstrate a readiness to take on a project of the proposed scope and size, and will focus on public safety concerns. This project will continue replacement of boulevard trees throughout the City of Maplewood. Maplewood’s 2011 tree inventory documented 2,037 ash trees out of 9,261 trees on boulevards and in manicured parks. This does not take into account the ash in natural areas or on private lands that will be lost to emerald ash borer. The first Maplewood ash tree infected with emerald ash borer was found in 2017. Since then, 520 infested or declining ash trees have been removed. To date, 241 replacement trees have been planted. The city still has a long way to go to meet our 1:1 replacement ratio. Priority for removal and replanting are neighborhoods with known EAB and secondary priority are isolated trees throughout the city that are in poor condition. Grant funding will allow the City to plant 150 trees over 3 years and provide water bags to help residents care for the trees. All residents will agree to water their new tree. Beyond the one-year warranty from the planting contractor, staff will be available to answer residents’ tree questions and trees will be monitored by staff for health issues and pruning needs. Planting will occur either the spring or fall following removal and will follow DNR standards for planting, species, and stock. Project Timeline (15 points; 2,600 character maximum including spaces) Describe the approximate project schedule showing intermediate steps and milestones. A successful comprehend, and will follow EAB best management practices. June- December 2021; Maplewood staff will identify under-served neighborhoods in need of boulevard tree plantings and examine records from past replanting efforts. The number of 2019-2020 residents who chose not to replace their boulevard trees will be tallied. In fall of 2021, the City will host an EAB program to answer homeowner’s questions and promote the boulevard tree replacement program. In early 2022, letters to residents of under-served areas will be mailed to recruit participants, who agree to be added to a list for a free boulevard tree. Trees will be awarded on a first-come-first served or lottery basis. They must agree to water their trees for one year after planting. Letters will be translated into Hmong, Somali and Spanish. In January-March 2022, Maplewood Public Works staff and contractors will remove boulevard ash trees infected with EAB,in poor condition or near EAB-infested areas. Spring of 2022, Maplewood staff will hold a tree care and pruning workshop. Summer of 2022, a contractor will grind the stumps. Letters will be sent to residents who had ash trees removed on their boulevard, asking if they want a replacement tree. Residents will be able to choose trees from our species list. Residents who do not want replacement trees will be tallied and those trees will be offered to under-served residents in areas with lower tree canopy composition. In September 2022, a planting contractor will be hired, and in October, the contractor will plant up to 50 trees. All planting must be completed by the contractor before November 30, 2022. In fall of 2022, The City will host an EAB program to answer homeowner’s questions and promote the boulevard tree replacement program. In 2023-2024, the grant will operate on the same timeline as 2022, except that staff will continue working from the previously created list of under-served residents, and planted trees will be inspected in late summer to see whether any need to be replaced before the warranty expires in November. Council Packet Page Number 190 of 295 G8, Attachment 2 In October 2024, up to 50 trees will be planted, resulting in planting a total of approximately 150 trees planted over the grant cycle. ProjectBudget Explanation (20points; 2,200 character maximum includingspaces) Provide additional remarks to clarify the budget request. If applicable, provide an explanation of how you are funding portions of your project that are not eligible with grant dollars. A successful budget will for anticipated use, will realistic and ve. Budget will be correctly calculated. Maplewood plans to have a contractor plant and supply trees for this project. Since the project will need to go out for quote, contractor costs and tree costs are an estimate. As many trees as possible will be planted with the grant award, and the lowest cost, most qualified contractor will be hired. Planting supplies will include water bags and fiberglass stakes. A water bag for every tree will encourage homeowners to water, and provide consistent amounts of water when used. Plantra fiberglass stakes and ties will be used if trees need to be staked. Plantra stakes flex in the wind rather than holding the tree rigid, and help trees grow strong trunks. Public Works staff will remove ash trees in the winter to clear areas for planting. Completing removals in-house keeps costs low. In 2020, Capital Improvement Plan funds were allocated to purchase a bucket truck to aid in removal. A contractor will be hired for stump grinding to provide further site preparation, and contractors may be used for difficult or large ash removals. Funding for contractors and the City’s contracted Forester comes out of the limited forestry budget. Project Impacts on Priority Populations (20points; 2,200 character maximum includingspaces) This grant opportunity aligns with state initiatives to reduce disparities in health and environmental quality for diverse populations. A successful proposal will serve and include areas of concern for environmental justice (communities with higher populations of tribal communities), and the applicant will describe actionable items for these communities. Emphasis has moved from replacing boulevard trees for "homeowners" to replacement trees for "residents" and for those in under-served areas with a lower percentage of tree canopy cover. To choose neighborhoods, staff will utilize the 2017 City of Maplewood Tree Canopy Study's Green Infrastructure Priority Ranking Findings, which ranks priority based on Tree Stocking Levels, Population Density, Economic Stress Density, and Tree Canopy per Capita. Providing trees for low income residents and residents of color, especially those near heat islands, will meet goals for Maplewood's commitment to environmental justice included in our climate change plan. According to census.gov, Maplewood's diverse community make up is approximately 62.5% white (not including Hispanic or Latino), 10% black or African American, 14.7% Asian and 8.8% Hispanic or Latino. The percentage of households speaking a language other than English at home is 23.3%. The poverty rate is 8.6%. Communication (10 points; 2,200 character maximum includingspaces) Describe the methods you will use to conduct outreach to citizens about this grant project. A successful communication strategy will use multiple formats that have the potential to reach the public, and will incorporate EAB-related messaging. Since residents will pledge to help care for the trees, the City of Maplewood’s planting program depends on outreach and good communication to be successful. Each fall, the City holds an Emerald Ash Borer Council Packet Page Number 191 of 295 G8, Attachment 2 Open House to answer residents' questions about EAB. Topics covered include ash tree identification, signs of emerald ash borer, treatment and removal options for private trees, and City regulations. The open houses also highlight the boulevard planting program. The goal is to encourage residents to participate in the program and replant on private property after ash trees are removed. In addition to the open house, grant outreach will be achieved by posting on the City's website and Facebook page. In spring, city staff will hold a tree care and pruning workshop. Residents who have had trees planted in their boulevard in the fall will be invited to attend along with the general public. Topics will include watering, mulching, basic pruning, and how to prevent damage from mowing and animals. In the fall before trees are planted, participants receive a notice in the mail with the planting date. They will also receive a pamphlet on caring for the new boulevard tree that will include care tips and answer common questions. The tree care workshop and pamphlet will provide hands-on experience and literature that residents can reference. Maplewood staff have hired Hmong, Somali and Spanish interpreters for past programming as well as for translating fliers and other materials into these languages. Letters to under-served residents will be made available in additional languages as needed. Key Personnel(10 points; 2,200 character maximum including spaces) Please list all and education will be contracted out, or the partnerships you will leverage to complete tasks. Include key personnel and their past experience with similar tasks. If you expect to contract work out, describe requirements you will have for contractors. Carole Gernes, Natural Resources Coordinator with the City of Maplewood, will be responsible for grant administration and contractor oversight. She has a Master's Degree in Biology and over 15 years of natural resources experience. Carole is new to this position, previously working as a Naturalist for the City of Maplewood and also as the Coordinator of the Ramsey County Cooperative Weed Management Area. Carole became a Certified Tree inspector in 2021. She will coordinate and present the EAB and Tree Care programs. Luanne Cortesi is an Office Specialist with the City of Maplewood and has been a Certified Tree Inspector for 8 years. She answers hundreds of calls a year from residents about tree related concerns and frequently inspects trees in the field. Lu and Carole will work together to answer residents’ tree questions and monitor the health of the new trees. Luanne also assists with the EAB class. The City contracts with Mark Rehder of Rehder Forestry Consulting. Mark surveys for EAB and Oak wilt, inspects trees as requested by staff, advises staff and assists with the EAB class. Contractors will be utilized for planting and will need to provide a brief description of tree planting projects that included at least 25 trees with a similar scope to the proposed project. A one-year warranty will be required on all trees. Council Packet Page Number 192 of 295 G8, Attachment 2 Attachment VI to Grant Agreement TREE MAINTENANCE PLAN Shade Tree Program Bonding Grants City of Maplewood 3-YEAR TREE MAINTENANCEPLANTEMPLATE FOR NEWLY PLANTEDTREES City of Maplewood LUG: Year and Season of Planting: Fall 2022, 2023, 2024 Project Coordinator: Carole Gernes, Natural Resources Coordinator Phone: (651) 249-2416 Email:carole.gernes@maplewoodmn.gov # of Trees to be Planted: 150 Size (caliper for deciduous, height for conifers):1.5 inch caliper Type of Stock to be Planted (Bare root, etc.): 10 - 15 gallon deciduous trees Describe how the activities below will be completed. 1. Tree Maintenance Personnel a. Describe who is responsible for maintenance. Maintenance will be provided by residents receiving trees and City staff. City staff will be able to answer technical questions, provide pruning expertise, and will check on trees biannually. Residents will water their trees and refresh mulch when needed. b. Volunteers, homeowners, or inexperienced staff that will provide maintenance should receive basic training and literature on proper maintenance techniques. Is training needed and how will you do it? Residents will be mailed a brochure with instructions on how to care for the new tree before it is planted. Topics will include watering, mulch, basic health tips, and a contact number to call if they have questions. A class will be offered at Maplewood Nature Center focusing on tree care and pruning. Topicswill include watering, mulching, basic pruning, and how to prevent damage from mowing, weed whips, and animals. c. How will you inspect tree maintenance work periodically to make sure it is being done correctly? Trees will be inspected biannually in the spring and fall during the first three years by City staff. During inspections, staff will look for health concerns, pruning needs, or staking. They will speak with theresident if there are any issues, including neglect from mowing or animal damage. Pruning will occur in the fall of year 2 and 3, with emphasis on developing a strong leader and branching structure. After year 3, trees will be inspected yearly. All trees will have a one year warranty from the planting contractor. Any trees that die after the first year will be replaced by the City in the next planting cycle. Council Packet Page Number 193 of 295 G8, Attachment 2 2. Tree WateringProcess Describe in detail how trees will be watered, the time period and frequency of watering. Trees should bewatered weekly for the first 3 to 5 years when the ground is thawed, unless it has rained 1 inch in a week. When trees are first planted, residents will be instructed to water 1 gallon daily for 1-2 weeks. For weeks 3-12 (or until ground freeze), they will be asked to water every 2 to 3 days. This follows watering instructions based on University of Minnesota Extension guidelines. During the next growing season, homeowners will beprovided with a tree watering bag and instructed to fill it once per week, unless sufficient rain has fallen. 3. MulchingTrees Will you mulch your trees andif so, how will you maintain mulch? The planting contractor will be responsible for mulching trees during installation. Residents will be responsible for providing and replacing mulch when necessary, and will be instructed on proper mulching techniques including type of mulch, depth, and keeping mulch away from the tree trunk. 4. Staking and TyingTrees Explain if staking is necessary due to mowing, vandalism, or wind conditions, and describe plans for inspection and removal. Trees will be staked by the City if a problem is noticed on yearly inspections or if the resident alerts staff to an issue. Stakes will be Plantra fiberglass stakes, and will be tied using Plantra stretch-lock plant ties. All trees that are staked will be monitored for removal. Stakes will not stay in place for more than one year. 5. CheckingTree Health The grantee will check trees every 6 - 12 months to identify and address problems. Describe inspection process and follow-up. City staff will conduct biannual inspections in the spring and fall. For the first year, only dead or broken branches will be pruned. City staff will stake trees as necessary. Residents will be notified if new mulch is needed, or if there is any damage to the tree that may be related to neglect. 6. Tree Protection Young trees in busy urban areas may be easily damaged by human activity, animals, and equipment. Describe how planted trees will be protected. The mulch ring will protect from mowing damage by keeping mowers and string trimmers away from the tree trunk. Trees will be wrapped at installation and wraps will be removed after the first winter by City staff during their first spring inspection. Council Packet Page Number 194 of 295 G8, Attachment 2 7. Pruning Newly planted trees should need little pruning, if they were properly cared for in the nursery. In the firstyear after planting, remove only dead or broken branches. In later years, weakly attached limbs can be removed, and corrective pruning can bedone if needed. Describe your pruning maintenance cycle. In year 1, only dead or broken branches will be pruned, giving the roots time to establish. Trees will receive pruning in late fall of year 2 and year 3. Rubbing branches and suckers will be removed. Branches will be thinned to establish strong branching structure. 8.TreeWarranty Tree planting should include a warranty from the nursery for replacement (due to poor condition or mortality). The grantee should be prepared to fully replace all trees that are in poor condition or die prior to inspection at the end of the project grant agreement, unless loss was due to natural disaster. Describe your tree warranty or how trees will be replaced. A one year tree warranty will be in place with the planting contractor. They will be required to replace trees that die within one calendar year of the planting date. Any trees that need to be replaced beyond the replanting date will be replaced by the City's from the forestry budget. Council Packet Page Number 195 of 295 G9 Council Packet Page Number 196 of 295 G9 Council Packet Page Number 197 of 295 G9, Attachment 1 Baker Tilly US, LLP 225 South Sixth Street Suite 2300 Minneapolis, MN 55402 T: +1 (651) 223 3000 F: +1 (651) 223 3046 September 15, 2021 Mr. Mike Sable Assistant City Manager/HR Director City of Maplewood 1830 East City Road B Maplewood, Minnesota 55109 Re: Proposal to Conduct a Classification and Compensation Study Dear Mr. Sable: Baker Tilly is pleased to submit our work plan to conduct a classification and compensation study for the City of Maplewood. Our firm has assisted numerous jurisdictions in Minnesota and throughout the United States in addressing their classification, compensation and human resources issues, and in performing specialized management studies. We have created an extensive management consulting services practice that provides in-depth study and analysis on a variety of topics. Baker Tilly has the staff, facilities and expertise in assisting and advising local governments on critical and important human resources issues. Our vast experience in the areas of human resources administration will be an advantage to your organization. Baker Tilly has developed specialized expertise in performing personnel and compensation studies and currently serves as the ongoing position classification consultant for several cities throughout Minnesota, the Midwest region and the country. We feel that this experience coupled with our technical and human resources specialties will bring unparalleled expertise to your study in the areas of human resources administration. We look forward to working with the City of Maplewood and its employees on this important project. Respectfully submitted, Ann S. Antonsen Ann S. Antonsen, Vice President Consultant Council Packet Page Number 198 of 295 G9, Attachment 1 Work Plan Classification and Compensation Study Baker Tilly will conduct a comprehensive classification and compensation study and analysis for the City’s approximately 59 positions (approximately 176 employees). Baker Tilly will assist the City in the review and analysis of the current job classification and compensation system, developing up-to-date job descriptions, conducting a comprehensive market survey, evaluating internal equity and recommendations for improvements to the existing system or development of a new system which meets the goals established by the City of Maplewood. The proposed system will be understandable and explainable to administration, elected officials, employees and citizens and can be maintained by the City. The system will allow the City to recruit and retain quality, qualified employees and will be competitive with comparable organizations. The system Baker Tilly will develop will: Establish fair and equitable compensation relationships between positions within the City Reflect relevant market conditions outside the organization Apply to all City positions professionally, consistently and objectively Include employee input and participation as an integral part of the study process Provide a strategic plan for implementation and provide for ongoing maintenance in accordance with best practices Project Initiation. The Baker Tilly Project Director will meet with the City’s designated project manager and/or team for this project, and other appropriate personnel to establish working relationships and to finalize a comprehensive work plan and timetable. At this meeting, we will request that the project manager provide us with the background materials necessary to conduct this study, including current job descriptions, classification and compensation documents, the City’s personnel policies and other relevant data. This information will be evaluated to determine the status of existing human resource management programs and to identify apparent issues and opportunities. The purpose of the meeting is to: a. Introduce the Project Director and the consulting team b. Discuss the background and experience of Baker Tilly and the consulting team c. Discuss, in detail, the methodology to be used in conducting the study; the role of the consulting team and management and employees; and the amount and type of employee participation d. Ascertain the major issues the City wants the study to address e. Review the project schedule and determine significant milestones f. Determine the frequency and content of status reports g. Discuss methods of communicating the status of the study to employees In order to assess the existing classification plan, organizational structure and any related compensation issues, Baker Tilly will also meet with department heads as a group and request department heads to complete a questionnaire to become familiar with department structure and service levels, hiring and retention issues, any concerns with the current compensation plan and any other issues that may need to be addressed during the study. Council Packet Page Number 199 of 295 G9, Attachment 1 Data Collection. Success in a classification and compensation review requires meaningful employee involvement and transparency, employees play a major role in providing the data needed for this study. Therefore, it is imperative that employees receive information about the study and why it is being conducted, be given opportunities for employee involvement throughout the process, learn the expected outcomes, as well as have the opportunity to ask questions and express concerns. Baker Tilly will conduct employee informational meetings to introduce the study, explain study procedures and answer any questions employees may have about the process. These meetings will be scheduled and conducted to ensure that all employees have the opportunity to attend and so as not to disrupt operations. Baker Tilly will introduce the Position Analysis Questionnaire (PAQ) at this time. The questionnaire provides an opportunity for each employee to provide input on essential job functions, education, training, certifications, licenses and experience requirements of the position and provide input on the various job factors which apply to their position. Employees will also identify the specific physical requirements and working conditions of their position to assist in the consultant’s review for compliance with the Americans with Disabilities Act (ADA). Baker Tilly will spend time at the meeting reviewing the PAQ and responding to employee questions. The information gathered from the PAQs will provide the information to be used to assist in updating the City’s job descriptions, during the job evaluation process and to assist in the collection and analysis of wage data from comparable organizations. Baker Tilly will also review each position’s designation under the Federal Fair Labor Standards Act (FLSA). Baker Tilly has developed an innovative and proprietary online PAQ. Any employee who is comfortable using a smartphone, tablet or computer will find the online instrument very user-friendly and efficient. Our online PAQ process features dedicated login credentials per employee and supervisor user and a very intuitive user-friendly experience. Our clients appreciate the efficiencies the online PAQ brings to the study process and the environmentally friendly aspect of a paperless approach. All client data is exchanged utilizing a secure, reliable technology platform with the ability to generate PDF reports for each individual PAQ to document responses. The fee for our online process is included in our pricing. We find most organizations have at least 90% of their workforce positioned to utilize the online PAQ, and its use adds great value and efficiency to our studies. For a small subsection of employees, we can accommodate handwritten hardcopies when necessary. During the informational meeting(s), we will also explain the supervisors’ roles in completing and signing off on the PAQs. The questionnaire is designed to allow supervisors to comment on employee responses without altering employee responses. This allows the consultant to review complete, unedited responses from employees and supervisors. In instances where the employee and supervisor view the position requirements differently, Baker Tilly will conduct job audits (as necessary) to obtain more information. Audits will be scheduled to minimize disruption to City operations. If necessary, meetings can be scheduled at the beginning or end of a shift to facilitate employee attendance. Based on the information collected through your PAQs and any job audits, a consistent program of job classification will be developed. This will include well-defined class descriptions for each position. It will also include the assignment of each employee to the appropriate class with respect to duties and responsibilities, skills and abilities and minimum education and experience requirements. Council Packet Page Number 200 of 295 G9, Attachment 1 The new class descriptions will include a position title, general definition of work, essential functions, examples of typical tasks, necessary minimum knowledge, skills and abilities, education and experience requirements and special qualifications, if any. Special attention will be given to ensuring that bona fide occupational qualifications, licensing, certification, and special training, if dictated by standards of practice and/or job requirements, are included as minimum qualifications of classes. Your consulting team will consolidate specific job titles and descriptions, where appropriate, in order to significantly reduce the number of job titles and job descriptions. Consolidating job titles and descriptions will facilitate efficient administration of your classification plan. Review of Classifications and Class Descriptions The Baker Tilly project team will prepare a preliminary list of employee classifications, develop draft class descriptions and submit them, in Microsoft Word format, to the City’s human resources department to disseminate to employees and department leaders for review, changes and comments. Our pricing level assumes that City administrative staff will make edits and adjustments to the job descriptions based upon employee and department leader feedback before submitting the second draft version of class descriptions for our review. The consulting team will review the comments and consider adjustments based upon the comments received. After all suggested changes have been evaluated, final classification decisions will be made, and the class descriptions finalized. A list will be prepared concerning the appropriate FLSA status of each job class. Market Survey. In order to determine appropriate salary levels of positions in the workforce and to address the issue of comparable compensation, Baker Tilly will conduct an extensive salary and benefits survey to compare City positions with analogous positions in other comparable agencies in the area labor market. By gathering and analyzing information on wages, wage equivalents and benefits, a comparison of the City’s total compensation package can be reviewed in comparison to the City’s established market area. External market comparisons for positions will be based on similar organizational structure, population, geographic location, job responsibilities, scope of authority, financial, socio-economic, growth and other relevant factors. The study team will consult with City management, elected officials and designated staff in identifying the appropriate comparables. Baker Tilly will develop the salary survey in conjunction with the City. It is recommended that potential survey data pertain to organizations comparable to the City of Maplewood, relate to those organizations with which the City is competing for employees and represents the appropriate labor market. There are different labor markets for positions. Some positions are recruited from the local area, while others are recruited regionally and/or nationally. The consulting team will work closely with the staff in determining the appropriate labor market for positions. Job Evaluation. While salary and benefits survey data will assist the City in establishing its position in the competitive market, job evaluation is the mechanism that ensures that internal relationships are equitable. Baker Tilly has developed and copyrighted a job evaluation system known as the Systematic ®® Analysis and Factor Evaluation (SAFE) System. The SAFE system is a unique job evaluation method designed to measure job factors that apply specifically to local government. This system has been successfully used for many years throughout the Country, is periodically updated to account for changes in technology, etc., and has been reviewed by the United States Circuit Court, in conjunction with an Equal Council Packet Page Number 201 of 295 G9, Attachment 1 Employment Opportunity (EEO) suit and found acceptable to the Court. The system has also been accepted by the State of Minnesota under the Local Government Pay Equity Act. The system rates and ranks jobs based on various skill levels and work factors. The result is an equitable and consistent method of evaluating jobs and relating positions to the compensation plan. The system facilitates proper and equitable comparisons between and among classes and minimizes the appearance of favoritism in evaluating, rating and ranking jobs. Each position will be evaluated and placed within the proposed compensation plan based on the job evaluation system and the market rates paid by survey participants. The elements considered in determining the relative value of classifications are: Training and Ability Education and Experience Level of Work Human Relations Skills Physical Demands Working Conditions/Hazards Independence of Actions Impact on End Results Supervision Exercised This system can be maintained by the City. Baker Tilly provides training to individuals assigned by the City to this task on utilizing the SAFE System to evaluate newly created positions or re-evaluate revised positions. Development of Compensation Plan and Implementation Options. Based on the market wage and benefits data analysis and the job evaluation system, Baker Tilly will propose revisions to the City’s compensation plan or develop a new plan for the City. The compensation plan will be developed or revised in accordance with information obtained from the City regarding its pay philosophy as well as goals and objectives established for its compensation program, including the option for a performance-based component. The proposed plan will incorporate market conditions, recognize the tenure of current employees and coordinate with labor agreements, if applicable, in effect in the City. Baker Tilly will review options with the City to address the spread for pay ranges, the relationship between ranges and adjustments needed to ensure that the City remains competitive with the labor market and that the plan is internally equitable. Baker Tilly will propose a plan to implement the study recommendations that coincide with the financial and budgetary requirements of the City of Maplewood and the needs of employees. Estimates of the cost of implementation will be provided. Timeline Baker Tilly takes pride in meeting its time commitments. The schedule to commence this project coincides with Baker Tilly’s completion of other studies. This will ensure that the proposed staff members will be available to concentrate on this study for the City of Maplewood. Baker Tilly is prepared to initiate the study within three (3) weeks after receiving the official notice to proceed and will complete the study within five (5) months after project initiation. There are factors that impact meeting the schedule that are beyond the consulting team’s control. The proposed time frame is contingent upon a timely decision, the receipt of the data from the survey participants when requested, the availability of employees to complete position analysis Council Packet Page Number 202 of 295 G9, Attachment 1 questionnaires and participate in interviews and the timely receipt of feedback and comments on the submitted preliminary data. Cost Baker Tilly will perform the tasks as outlined in this work plan for the professional fee of $26,550. This fee is based on 59 positions, up to three employee orientation sessions as well as required meetings with administration, three implementation options and associated work outlined in this proposal. This proposal includes up to two on-site visits by the project manager subject to the City and/or Baker Tilly precautionary travel and personal contact measures in place due to COVID-19, for the safety of all employees. Baker Tilly maintains systems to facilitate virtual meetings for all study phases. Baker Tilly would invoice the City for work completed based on the following schedule: PercentageCumulative Time of Invoice InvoicedPercentage Completion of project initiation (or employee orientation) 25%25% Completion of Position Analysis Questionnaires 25%50% Distribution of Comprehensive Market Survey 20%70% Completion of draft pay structure(s) or pay structure updates 20%90% Completion of final report 10%100% Out-of-Pocket Expenses Baker Tilly would charge the City of Maplewood, at cost, for actual out-of-pocket expenses. Out-of-pocket expenses include, but are not limited to, travel and sustenance, overnight or messenger deliveries, conference calling beyond our internal capabilities, photocopying and mailing costs. Direct out-of-pocket expenses are not expected to exceed $500 for the project. Baker Tilly is willing to work with the City to modify the work plan to meet the City’s needs and budget. If the City decides to modify the proposed work plan, Baker Tilly will adjust the proposed fee appropriately. Additional Work Should the City of Maplewood request and authorize additional work, we would invoice the City at an agreed upon fee or our standard hourly fees. Additional Implementation Plans will be billed at a cost of $750/plan. In addition, we would charge at cost, for any related out-of-pocket expenses. Title Hourly Rate Principal, Partner, Firm Director $320 Director, Senior Manager $270 Manager $225 Senior Staff $195 Staff $165 Support $80 Council Packet Page Number 203 of 295 G9, Attachment 1 Additional work would include work outside the scope of services as agreed to including, but not limited to: – Additional position descriptions – Additional job audits – Additional on-site meetings – Additional reports – Appeals process – Work related to a special request Council Packet Page Number 204 of 295 G10 Council Packet Page Number 205 of 295 G10 Council Packet Page Number 206 of 295 G10, Attachment 1 Council Packet Page Number 207 of 295 G10, Attachment 1 Council Packet Page Number 208 of 295 G10, Attachment 1 Council Packet Page Number 209 of 295 G10, Attachment 1 Council Packet Page Number 210 of 295 G10, Attachment 1 Council Packet Page Number 211 of 295 G10, Attachment 1 Council Packet Page Number 212 of 295 G10, Attachment 1 Council Packet Page Number 213 of 295 G10, Attachment 1 Council Packet Page Number 214 of 295 G10, Attachment 1 Council Packet Page Number 215 of 295 G10, Attachment 1 Council Packet Page Number 216 of 295 G10, Attachment 1 Council Packet Page Number 217 of 295 G10, Attachment 1 Council Packet Page Number 218 of 295 G10, Attachment 1 Council Packet Page Number 219 of 295 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 220 of 295 CITY COUNCIL STAFF REPORT Meeting Date September 27, 2021 Melinda Coleman REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Providing for the Issuance and Sale of General Obligation Refunding Bonds, Series 2021B, to be Issued in the Proposed Aggregate Principal Amount of $8,275,000 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council will consider the issuance and sale of $8,275,000 General Obligation Refunding Bonds, Series 2021B. The Bonds will refund the CityÓs 2012A, 2013A and 2014A General Obligation Bonds, which are callable on February 1, 2022. The estimated cash flow savings resulting from the Refunding is over $800K. The estimated Net Present Value Benefit (NPV) is over 9% of the refunded principal amount, which far exceeds the 3% benefit required by City policy and State law. Recommended Action: Motion to adopt the Resolution Providing for the Issuance and Sale of General Obligation Refunding Bonds, Series 2021B, to be Issued in the Proposed Aggregate Principal Amount of $8,275,000. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $800K estimated savings Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Refunding Bonds Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The savings resulting from the issuance of the refunding bonds helps the City repurpose those resources in other strategic plan areas. However, financial sustainability i the primary focus of the issuance of the refunding bonds. Council Packet Page Number 221 of 295 Background The City of Maplewood issued the original bonds in 2012, 2013, and 2014 to finance street improvements, purchase equipment and to finance tax-increment financing plans. The True Interest Cost (TIC) rates on these bonds are as follows: 2012A 1.7666108% 2013A 2.4251003% 2014A 2.8729229% The estimated TIC on the proposed Refunding Bonds is 1.0846563%, resulting in a savings of over $800K through 2035. These savings, beginning in the year 2023, will be approximately $100K through 2029 and will decrease slowly after that. The City Council will consider the award for the sale of the 2021B General Obligation Refunding Bonds on October 25, 2021. The sale will close on November 17, 2021 and the City will invest the proceeds. The refunding proceeds will refund the original bonds on the call date of February 1, 2021. Attachments 1.Resolution Providing for the Issuance and Sale of General Obligation Refunding Bonds, Series, 2021B, to be Issued in the Proposed Aggregate Principal Amount of $8,275,000 2.Ehlers Presale Refunding Analysis Report Council Packet Page Number 222 of 295 J1, Attachment 1 Extract of Minutes of Meeting of the City Council of the City of Maplewood Ramsey County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota was duly held in the Council Chambers of City Hall in said City on Monday, September 27, 2021, commencing at 7:00 p.m. The following members were present: and the following were absent: Council Member ______________ introduced the following written Resolution No. ________ attached hereto and moved its adoption. The motion for the adoption of the resolution was duly seconded by Council Member ____________________ and upon a vote being taken thereon, the following Council Members voted AYE: and the following voted NAY: Passed, adopted, approved, and filed this 27th day of September 2021. MA745-37-748678.V1 Council Packet Page Number 223 of 295 J1, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO._______ PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2021B, TO BE ISSUED IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $8,275,000 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the ÐCityÑ) as follows: Authorization. 1. a.The City previously issued its: i.General Obligation Bonds, Series 2012A (ÐSeries 2012A BondsÑ), dated July 1, 2012 and issued on July 10, 2012, in the original aggregate principal amount of $5,780,000, pursuant to Minnesota Statutes, Section 412.301, as amended (ÐSection 412.301Ñ), Minnesota Statues, Chapter 429, as amended (ÐChapter 429Ñ), and Minnesota Statutes, Chapter 475, as amended (ÐChapter 475Ñ), the proceeds of which were used to finance (A) various street improvement projects within the City, and (B) the purchase of various capital equipment; ii.General Obligation Bonds, Series 2013A (ÐSeries 2013A BondsÑ), dated July 18, 2013, in the original aggregate principal amount of $6,180,000, pursuant to Chapter 429 and Chapter 475, the proceeds of which were used to (A) refund in the CityÓs General Obligation Capitol Improvement Plan Bonds, Series 2004D, dated August 1, 2004, and thereby refinance an addition to the CityÓs public works building; (B) finance the expansion of and improvements to the CityÓs existing police department building; and (C) finance various improvement projects within the City; and iii.General Obligation Bonds, Series 2014A (the ÐSeries 2014A BondsÑ), dated August 1, 2014 and issued on August 14, 2014, in the aggregate principal amount of $7,745,000, pursuant to Section 412.301, Chapter 429, Minnesota Statutes, Chapter 469, as amended (ÐChapter 469Ñ), and Chapter 475, the proceeds of which were used to finance: (A) various street improvement projects; (B) the purchase of various capital equipment; (C) improvements outlined in the CityÓs Capitol Improvement Plan; and (D) certain capital and administration costs, consisting of public improvements outlined in the CityÓs tax increment financing plan. The Series 2012A Bonds, Series 2013A Bonds, and Series 2014A Bonds (collectively, the ÐPrior BondsÑ) are subject to redemption at the option of the City on February 1, 2022, and on that date will be outstanding in the aggregate principal amount of $8,655,000. 1 Council Packet Page Number 224 of 295 J1, Attachment 1 b.The City is authorized by Minnesota Statutes, Section 475.67, subdivision 3, as amended (ÐSection 475.67, subdivision 3Ñ and collectively with Section 412.301, Chapter 429, Chapter 469, and Chapter 475, the ÐActÑ), to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. c.It is necessary and desirable for the reduction of debt service costs to the City to issue its General Obligation Refunding Bonds, Series 2021B (the ÐBondsÑ), in the proposed original aggregate principal amount of $8,275,000, pursuant to the Act, specifically Section 475.67, subdivision 3, and apply the proceeds of the Bonds, to the redemption and prepayment of the outstanding Prior Bonds, in the aggregate principal amount of $8,655,000, on February 1, 2022. 2.Sale of Bonds. To refund the Prior Bonds pursuant to the Act, the City will therefore issue and sell the Bonds in the proposed aggregate principal amount of $8,275,000, which amount is subject to adjustment on or before the date of the sale of the Bonds in accordance with the terms of a pre-sale report (the ÐPre-Sale ReportÑ) prepared by Ehlers & Associates, Inc. (the ÐMunicipal AdvisorÑ). The Bonds will be issued, sold, and delivered in accordance with the terms of the Pre- Sale Report. 3.Authority of Municipal Advisor. The Municipal Advisor is authorized and directed to negotiate the Bonds in accordance with the foregoing Pre-Sale Report. The City Council will meet at or after 7:00 P.M. on Monday, October 25, 2021, to consider proposals on the Bonds and/or take any other appropriate action with respect to the Bonds. 4.Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates and instruments relating to the Bonds. The officers, employees and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered, in the preparation of such documents, certificates, and instruments. 5.Covenants. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. 6.Official Statement. In connection with the sale of the Bonds, the officers or employees of the City are authorized and directed to cooperate with the Municipal Advisor and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the Cityletion. upon its comp 2 Council Packet Page Number 225 of 295 J1, Attachment 1 STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota (the ÐCityÑ), hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Monday, September 27, 2021, with the original minutes on file in my office and the extract is a full, true, and correct copy of the minutes, insofar as they relate to the issuance and sale of the CityÓs General Obligation Refunding Bonds, Series 2019B, in the proposed aggregate principal amount of $8,275,000. WITNESS My hand as City Clerk and the corporate seal of the City this ____ day of ___________, 2021. City Clerk City of Maplewood, Minnesota (SEAL) Council Packet Page Number 226 of 295 J1, Attachment 2 Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Debt Service Comparison DateTotal P+INet New D/SOld Net D/SSavings 02/01/2022---- 02/01/20231,163,600.501,163,600.501,258,656.2695,055.76 02/01/20241,160,967.501,160,967.501,251,968.7691,001.26 02/01/20251,046,217.501,046,217.501,133,493.7687,276.26 02/01/20261,033,717.501,033,717.501,127,337.5093,620.00 02/01/20271,040,967.501,040,967.501,129,837.5088,870.00 02/01/20281,052,467.501,052,467.501,136,262.5083,795.00 02/01/2029888,092.50888,092.50960,787.5072,695.00 02/01/2030772,217.50772,217.50843,812.5071,595.00 02/01/2031403,717.50403,717.50448,537.5044,820.00 02/01/2032174,232.50174,232.50194,600.0020,367.50 02/01/2033172,170.00172,170.00194,075.0021,905.00 02/01/2034169,942.50169,942.50192,950.0023,007.50 02/01/2035172,550.00172,550.00196,650.0024,100.00 Total$9,250,860.50$9,250,860.50$10,068,968.78$818,108.28 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................781,053.95 Net PV Cashflow Savings @ 0.862%(Bond Yield).....781,053.95 Contingency or Rounding Amount....................3,956.13 Net Present Value Benefit $785,010.08 Net PV Benefit / $9,632,421.00 PV Refunded Debt Service8.150% Net PV Benefit / $8,655,000 Refunded Principal...9.070% Net PV Benefit / $8,275,000 Refunding Principal..9.487% Refunding Bond Information Refunding Dated Date 11/18/2021 Refunding Delivery Date 11/18/2021 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM Council Packet Page Number 229 of 295 J1, Attachment 2 Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Form 8038 Refunded Bonds Part 1 of 2 DateType of BondCouponFV PrincipalPriceIssue Price Series 2012A GO Bonds - CR File 02/01/2023Term 1 Coupon2.125%150,000.00100.000%150,000.00 02/01/2024Term 1 Coupon2.125%150,000.00100.000%150,000.00 02/01/2025Term 2 Coupon2.375%155,000.00100.000%155,000.00 02/01/2026Term 2 Coupon2.375%160,000.00100.000%160,000.00 02/01/2027Term 3 Coupon2.500%165,000.00100.000%165,000.00 02/01/2028Term 3 Coupon2.500%165,000.00100.000%165,000.00 Subtotal-$945,000.00-$945,000.00 ----- Series 2013A GO Bds XR0 4D - CR File Improvement Purpose - Levy Portion 02/01/2023Serial Coupon2.500%100,000.00100.000%100,000.00 02/01/2024Serial Coupon2.750%100,000.00100.000%100,000.00 02/01/2025Serial Coupon2.750%105,000.00100.000%105,000.00 02/01/2026Serial Coupon3.000%105,000.00100.000%105,000.00 02/01/2027Serial Coupon3.000%110,000.00100.000%110,000.00 02/01/2028Term 1 Coupon3.250%115,000.00100.000%115,000.00 02/01/2029Term 1 Coupon3.250%120,000.00100.000%120,000.00 Subtotal-$755,000.00-$755,000.00 ----- Series 2013A GO Bds XR0 4D - CR File CIP Purpose 02/01/2023Serial Coupon2.500%195,000.00100.000%195,000.00 02/01/2024Serial Coupon2.750%200,000.00100.000%200,000.00 02/01/2025Serial Coupon2.750%205,000.00100.000%205,000.00 02/01/2026Serial Coupon3.000%210,000.00100.000%210,000.00 02/01/2027Serial Coupon3.000%215,000.00100.000%215,000.00 02/01/2028Term 1 Coupon3.250%225,000.00100.000%225,000.00 02/01/2029Term 1 Coupon3.250%230,000.00100.000%230,000.00 02/01/2030Term 2 Coupon3.500%240,000.00100.000%240,000.00 02/01/2031Term 2 Coupon3.500%245,000.00100.000%245,000.00 Subtotal-$1,965,000.00-$1,965,000.00 ----- Series 2013A GO Bds XR0 4D - CR File Refunding Purpose - Crossover Ref 2004D 02/01/2023Serial Coupon2.500%45,000.00100.000%45,000.00 02/01/2024Serial Coupon2.750%45,000.00100.000%45,000.00 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM Council Packet Page Number 230 of 295 J1, Attachment 2 Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Form 8038 Refunded Bonds Part 2 of 2 DateType of BondCouponFV PrincipalPriceIssue Price Subtotal-$90,000.00-$90,000.00 ----- Series 2014A GO Bonds - CR File Improvement Bonds 02/01/2023Serial Coupon4.000%225,000.00100.000%225,000.00 02/01/2024Serial Coupon4.000%230,000.00100.000%230,000.00 02/01/2025Serial Coupon3.000%240,000.00100.000%240,000.00 02/01/2026Serial Coupon3.000%250,000.00100.000%250,000.00 02/01/2027Serial Coupon3.000%255,000.00100.000%255,000.00 02/01/2028Serial Coupon3.000%265,000.00100.000%265,000.00 02/01/2029Serial Coupon3.000%270,000.00100.000%270,000.00 02/01/2030Serial Coupon3.125%280,000.00100.000%280,000.00 Subtotal-$2,015,000.00-$2,015,000.00 ----- Series 2014A GO Bonds - CR File CIP Bonds 02/01/2023Serial Coupon4.000%125,000.00100.000%125,000.00 02/01/2024Serial Coupon4.000%135,000.00100.000%135,000.00 02/01/2025Serial Coupon3.000%140,000.00100.000%140,000.00 02/01/2026Serial Coupon3.000%140,000.00100.000%140,000.00 02/01/2027Serial Coupon3.000%145,000.00100.000%145,000.00 02/01/2028Serial Coupon3.000%150,000.00100.000%150,000.00 02/01/2029Serial Coupon3.000%155,000.00100.000%155,000.00 02/01/2030Serial Coupon3.125%160,000.00100.000%160,000.00 02/01/2031Serial Coupon3.250%165,000.00100.000%165,000.00 02/01/2032Serial Coupon3.250%170,000.00100.000%170,000.00 02/01/2033Serial Coupon3.500%175,000.00100.000%175,000.00 02/01/2034Serial Coupon3.500%180,000.00100.000%180,000.00 02/01/2035Serial Coupon3.500%190,000.00100.000%190,000.00 Subtotal-$2,030,000.00-$2,030,000.00 ----- Series 2014A GO Bonds - CR File TIF Bonds 02/01/2023Serial Coupon4.000%80,000.00100.000%80,000.00 02/01/2024Serial Coupon4.000%80,000.00100.000%80,000.00 02/01/2025Serial Coupon3.000%85,000.00100.000%85,000.00 02/01/2026Serial Coupon3.000%85,000.00100.000%85,000.00 02/01/2027Serial Coupon3.000%90,000.00100.000%90,000.00 02/01/2028Serial Coupon3.000%95,000.00100.000%95,000.00 02/01/2029Serial Coupon3.000%95,000.00100.000%95,000.00 02/01/2030Serial Coupon3.125%100,000.00100.000%100,000.00 Subtotal-$710,000.00-$710,000.00 ----- Series 2014A GO Bonds - CR File Equipment Certificates 02/01/2023Serial Coupon4.000%70,000.00100.000%70,000.00 02/01/2024Serial Coupon4.000%75,000.00100.000%75,000.00 Subtotal-$145,000.00-$145,000.00 Total-$8,655,000.00-$8,655,000.00 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM Council Packet Page Number 231 of 295 J1, Attachment 2 Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Current Refunding Escrow DatePrincipalRateInterestReceiptsDisbursementsCash Balance 11/18/2021---2.92-2.92 02/01/20228,654,108.000.050%889.088,654,997.088,655,000.00- Total$8,654,108.00-$889.08$8,655,000.00$8,655,000.00- Investment Parameters Investment Model \[PV, GIC, or Securities\]Securities Default investment yield targetBond Yield Cash Deposit2.92 Cost of Investments Purchased with Bond Proceeds8,654,108.00 Total Cost of Investments$8,654,110.92 Target Cost of Investments at bond yield$8,639,921.74 Actual positive or (negative) arbitrage(14,189.18) Yield to Receipt0.0506677% Yield for Arbitrage Purposes0.8617401% State and Local Government Series (SLGS) rates for 8/23/2021 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM Council Packet Page Number 232 of 295 For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Tfqufncfs!38-!3132! Qsf.Tbmf!Sfqpsu!gps! Djuz!pg!Nbqmfxppe-!Njooftpub! %9-386-111!Hfofsbm!Pcmjhbujpo!Sfgvoejoh!Cpoet-! Tfsjft!3132C! Qsfqbsfe!cz;!!Bewjtpst;! Fimfst!! Csvdf!Ljnnfm-!Tfojps!Nvojdjqbm!Bewjtps! 4171!Dfousf!Qpjouf!Esjwf! Kbtpo!Bbstwpme-!Tfojps!Nvojdjqbm!Bewjtps!! Sptfwjmmf-!NO!66224! Lfjui!Ebim-!Nvojdjqbm!Bewjtps! CVJMEJOH!DPNNVOJUJFT/!JUT!XIBU!XF!EP/! For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment FYFDVUJWF!TVNNBSZ!PG!QSPQPTFE!EFCU! Qspqptfe!Jttvf;! %9-386-111!Hfofsbm!Pcmjhbujpo!Sfgvoejoh!Cpoet-!Tfsjft!3132C! Qvsqptft;! Uif!qspqptfe!jttvf!jodmveft!gjobodjoh!up!fggfdu!b!dvssfou!sfgvoejoh!pg!uif!Djuzt!sfnbjojoh! 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Uif!Cpoet!bsf!cfjoh!jttvfe!qvstvbou!up!Njooftpub!Tubuvuft-!Dibqufst;! 523/412!!Frvjqnfou!Dfsujgjdbuft 53:!!Tusffu!Jnqspwfnfout 57:/289!Uby!Jodsfnfou!Gjobodjoh 586/632!!Dbqjubm!Jnqspwfnfou!Qmbo 586!!Hfofsbm!Cpoejoh!boe!Sfgvoejoh!Bvuipsjuz Uif!Cpoet!xjmm!cf!hfofsbm!pcmjhbujpot!pg!uif!Djuz!gps!xijdi!jut!gvmm!gbjui-!dsfeju!boe!ubyjoh! qpxfst!bsf!qmfehfe/! Ufsn0Dbmm!Gfbuvsf;! Uif!Cpoet!bsf!cfjoh!jttvfe!gps!b!ufsn!pg!kvtu!pwfs!24!zfbst/!!Qsjodjqbm!po!uif!Cpoet!xjmm!cf!evf! po!Gfcsvbsz!2!jo!uif!zfbst!3134!uispvhi!3146/!Joufsftu!jt!qbzbcmf!fwfsz!tjy!npouit!cfhjoojoh! Bvhvtu!2-!3133/!!Uif!Cpoet!xjmm!cf!tvckfdu!up!qsfqbznfou!boe0ps!sfgjobodjoh!bu!uif!Djuzt!tpmf! ejtdsfujpo!po!Gfcsvbsz!2-!3141!ps!boz!ebuf!uifsfbgufs/ For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Cbol!Rvbmjgjdbujpo;! 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Ftujnbufe!Qspqptfe!Efcu!Tfswjdf!Tdifevmf! Ftujnbufe!Efcu!Tfswjdf!Dpnqbsjtpo! Sftpmvujpo!Bvuipsj{joh!Fimfst!up!Qspdffe!xjui!Cpoet!Tbmf! MF! For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment FIMFST!DPOUBDUT! Csvdf!Ljnnfm-!Tfojps!Nvojdjqbm!Bewjtps!)762*!7:8.9683! Kbtpo!Bbstwpme-!Tfojps!Nvojdjqbm!Bewjtps!)762*!7:8.9623! Lfjui!Ebim-!Nvojdjqbm!Bewjtps!!)762*!7:8.96:6! Tjmwjb!Kpiotpo-!Qvcmjd!Gjobodf!Bobmztu!)762*!7:8.9691! Bmjdjb!Hbhf-!Tfojps!Gjobodjbm!Bobmztu!)762*!7:8.9662! record: 9/27/2021 Attachment Issue Date: 3,956.13 99,300.0094,000.00 permanent 576,367.05 Summary 8,654,110.92 $8,275,000.00$8,851,367.05$8,851,367.05 Additional the I1, Meeting For 5,466.801,740.001,647.132,094.56 Item Refund 2014A - Current 144,985.11 $145,000.00$150,466.80$150,466.80 Equip Certs Agenda 318.29 Bonds 8,040.007,610.89 55,896.25 709,927.07 $670,000.00$725,896.25$725,896.25 2014A - TIF Current Ref Bonds 97,081.8523,700.0022,435.04 (3,844.65) 2,029,791.46 $1,975,000.00$2,072,081.85$2,072,081.85 2014A - CIP Current Ref Bonds 3,841.56 2014A - 22,860.0021,639.88 Improve 158,134.45 2,014,793.01 $1,905,000.00$2,063,134.45$2,063,134.45 Current Ref CIP 3,359.251,080.001,022.361,266.13 2013A - 89,990.76 $90,000.00$93,359.25$93,359.25 Purpose - Refunding Current Ref Bonds 22,440.0021,242.29 (2,340.63) 136,139.80 1,964,798.14 $1,870,000.00$2,006,139.80$2,006,139.80 2013A - CIP Current Ref Levy (882.74) 8,580.008,122.05 Portion 2013A - 55,741.75 754,922.44 $715,000.00$770,741.75$770,741.75 Current Ref 3,503.61 2012A - 64,546.9010,860.0010,280.36 944,902.93 Bartelmy Improve - $905,000.00$969,546.90$969,546.90 Current Ref Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Total Issue Sources And Uses Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Dated 11/18/2021 | Delivered 11/18/2021 Sources Of Funds Uses Of Funds Par Amount of BondsReoffering PremiumTotal Sources Total Underwriter's Discount (1.200%)Costs of IssuanceDeposit to Current Refunding FundRounding AmountTotal Uses Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Debt Service Schedule DatePrincipalCouponInterestTotal P+IFiscal Total 11/18/2021----- 08/01/2022--136,491.75136,491.75- 02/01/2023930,000.002.500%97,108.751,027,108.751,163,600.50 08/01/2023--85,483.7585,483.75- 02/01/2024990,000.002.500%85,483.751,075,483.751,160,967.50 08/01/2024--73,108.7573,108.75- 02/01/2025900,000.002.500%73,108.75973,108.751,046,217.50 08/01/2025--61,858.7561,858.75- 02/01/2026910,000.002.500%61,858.75971,858.751,033,717.50 08/01/2026--50,483.7550,483.75- 02/01/2027940,000.002.500%50,483.75990,483.751,040,967.50 08/01/2027--38,733.7538,733.75- 02/01/2028975,000.002.500%38,733.751,013,733.751,052,467.50 08/01/2028--26,546.2526,546.25- 02/01/2029835,000.002.500%26,546.25861,546.25888,092.50 08/01/2029--16,108.7516,108.75- 02/01/2030740,000.002.500%16,108.75756,108.75772,217.50 08/01/2030--6,858.756,858.75- 02/01/2031390,000.001.150%6,858.75396,858.75403,717.50 08/01/2031--4,616.254,616.25- 02/01/2032165,000.001.250%4,616.25169,616.25174,232.50 08/01/2032--3,585.003,585.00- 02/01/2033165,000.001.350%3,585.00168,585.00172,170.00 08/01/2033--2,471.252,471.25- 02/01/2034165,000.001.450%2,471.25167,471.25169,942.50 08/01/2034--1,275.001,275.00- 02/01/2035170,000.001.500%1,275.00171,275.00172,550.00 Total$8,275,000.00-$975,860.50$9,250,860.50- Yield Statistics Bond Year Dollars$44,407.99 Average Life5.367 Years Average Coupon2.1974888% Net Interest Cost (NIC)1.1232066% True Interest Cost (TIC)1.0846563% Bond Yield for Arbitrage Purposes0.8617401% All Inclusive Cost (AIC)1.2990576% IRS Form 8038 Net Interest Cost0.8405667% Weighted Average Maturity5.369 Years Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Debt Service Comparison DateTotal P+INet New D/SOld Net D/SSavings 02/01/2022---- 02/01/20231,163,600.501,163,600.501,258,656.2695,055.76 02/01/20241,160,967.501,160,967.501,251,968.7691,001.26 02/01/20251,046,217.501,046,217.501,133,493.7687,276.26 02/01/20261,033,717.501,033,717.501,127,337.5093,620.00 02/01/20271,040,967.501,040,967.501,129,837.5088,870.00 02/01/20281,052,467.501,052,467.501,136,262.5083,795.00 02/01/2029888,092.50888,092.50960,787.5072,695.00 02/01/2030772,217.50772,217.50843,812.5071,595.00 02/01/2031403,717.50403,717.50448,537.5044,820.00 02/01/2032174,232.50174,232.50194,600.0020,367.50 02/01/2033172,170.00172,170.00194,075.0021,905.00 02/01/2034169,942.50169,942.50192,950.0023,007.50 02/01/2035172,550.00172,550.00196,650.0024,100.00 Total$9,250,860.50$9,250,860.50$10,068,968.78$818,108.28 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................781,053.95 Net PV Cashflow Savings @ 0.862%(Bond Yield).....781,053.95 Contingency or Rounding Amount....................3,956.13 Net Present Value Benefit $785,010.08 Net PV Benefit / $9,632,421.00 PV Refunded Debt Service8.150% Net PV Benefit / $8,655,000 Refunded Principal...9.070% Net PV Benefit / $8,275,000 Refunding Principal..9.487% Refunding Bond Information Refunding Dated Date 11/18/2021 Refunding Delivery Date 11/18/2021 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Form 8038 Refunded Bonds Part 1 of 2 DateType of BondCouponFV PrincipalPriceIssue Price Series 2012A GO Bonds - CR File 02/01/2023Term 1 Coupon2.125%150,000.00100.000%150,000.00 02/01/2024Term 1 Coupon2.125%150,000.00100.000%150,000.00 02/01/2025Term 2 Coupon2.375%155,000.00100.000%155,000.00 02/01/2026Term 2 Coupon2.375%160,000.00100.000%160,000.00 02/01/2027Term 3 Coupon2.500%165,000.00100.000%165,000.00 02/01/2028Term 3 Coupon2.500%165,000.00100.000%165,000.00 Subtotal-$945,000.00-$945,000.00 ----- Series 2013A GO Bds XR0 4D - CR File Improvement Purpose - Levy Portion 02/01/2023Serial Coupon2.500%100,000.00100.000%100,000.00 02/01/2024Serial Coupon2.750%100,000.00100.000%100,000.00 02/01/2025Serial Coupon2.750%105,000.00100.000%105,000.00 02/01/2026Serial Coupon3.000%105,000.00100.000%105,000.00 02/01/2027Serial Coupon3.000%110,000.00100.000%110,000.00 02/01/2028Term 1 Coupon3.250%115,000.00100.000%115,000.00 02/01/2029Term 1 Coupon3.250%120,000.00100.000%120,000.00 Subtotal-$755,000.00-$755,000.00 ----- Series 2013A GO Bds XR0 4D - CR File CIP Purpose 02/01/2023Serial Coupon2.500%195,000.00100.000%195,000.00 02/01/2024Serial Coupon2.750%200,000.00100.000%200,000.00 02/01/2025Serial Coupon2.750%205,000.00100.000%205,000.00 02/01/2026Serial Coupon3.000%210,000.00100.000%210,000.00 02/01/2027Serial Coupon3.000%215,000.00100.000%215,000.00 02/01/2028Term 1 Coupon3.250%225,000.00100.000%225,000.00 02/01/2029Term 1 Coupon3.250%230,000.00100.000%230,000.00 02/01/2030Term 2 Coupon3.500%240,000.00100.000%240,000.00 02/01/2031Term 2 Coupon3.500%245,000.00100.000%245,000.00 Subtotal-$1,965,000.00-$1,965,000.00 ----- Series 2013A GO Bds XR0 4D - CR File Refunding Purpose - Crossover Ref 2004D 02/01/2023Serial Coupon2.500%45,000.00100.000%45,000.00 02/01/2024Serial Coupon2.750%45,000.00100.000%45,000.00 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Form 8038 Refunded Bonds Part 2 of 2 DateType of BondCouponFV PrincipalPriceIssue Price Subtotal-$90,000.00-$90,000.00 ----- Series 2014A GO Bonds - CR File Improvement Bonds 02/01/2023Serial Coupon4.000%225,000.00100.000%225,000.00 02/01/2024Serial Coupon4.000%230,000.00100.000%230,000.00 02/01/2025Serial Coupon3.000%240,000.00100.000%240,000.00 02/01/2026Serial Coupon3.000%250,000.00100.000%250,000.00 02/01/2027Serial Coupon3.000%255,000.00100.000%255,000.00 02/01/2028Serial Coupon3.000%265,000.00100.000%265,000.00 02/01/2029Serial Coupon3.000%270,000.00100.000%270,000.00 02/01/2030Serial Coupon3.125%280,000.00100.000%280,000.00 Subtotal-$2,015,000.00-$2,015,000.00 ----- Series 2014A GO Bonds - CR File CIP Bonds 02/01/2023Serial Coupon4.000%125,000.00100.000%125,000.00 02/01/2024Serial Coupon4.000%135,000.00100.000%135,000.00 02/01/2025Serial Coupon3.000%140,000.00100.000%140,000.00 02/01/2026Serial Coupon3.000%140,000.00100.000%140,000.00 02/01/2027Serial Coupon3.000%145,000.00100.000%145,000.00 02/01/2028Serial Coupon3.000%150,000.00100.000%150,000.00 02/01/2029Serial Coupon3.000%155,000.00100.000%155,000.00 02/01/2030Serial Coupon3.125%160,000.00100.000%160,000.00 02/01/2031Serial Coupon3.250%165,000.00100.000%165,000.00 02/01/2032Serial Coupon3.250%170,000.00100.000%170,000.00 02/01/2033Serial Coupon3.500%175,000.00100.000%175,000.00 02/01/2034Serial Coupon3.500%180,000.00100.000%180,000.00 02/01/2035Serial Coupon3.500%190,000.00100.000%190,000.00 Subtotal-$2,030,000.00-$2,030,000.00 ----- Series 2014A GO Bonds - CR File TIF Bonds 02/01/2023Serial Coupon4.000%80,000.00100.000%80,000.00 02/01/2024Serial Coupon4.000%80,000.00100.000%80,000.00 02/01/2025Serial Coupon3.000%85,000.00100.000%85,000.00 02/01/2026Serial Coupon3.000%85,000.00100.000%85,000.00 02/01/2027Serial Coupon3.000%90,000.00100.000%90,000.00 02/01/2028Serial Coupon3.000%95,000.00100.000%95,000.00 02/01/2029Serial Coupon3.000%95,000.00100.000%95,000.00 02/01/2030Serial Coupon3.125%100,000.00100.000%100,000.00 Subtotal-$710,000.00-$710,000.00 ----- Series 2014A GO Bonds - CR File Equipment Certificates 02/01/2023Serial Coupon4.000%70,000.00100.000%70,000.00 02/01/2024Serial Coupon4.000%75,000.00100.000%75,000.00 Subtotal-$145,000.00-$145,000.00 Total-$8,655,000.00-$8,655,000.00 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM For the permanent record: Meeting Date: 9/27/2021 Agenda Item I1, Additional Attachment Maplewood, Minnesota $8,275,000 General Obligation Refunding Bonds, Series 2021B Issue Summary - Current Refundings 2012A, 2013A, & 2014A Assuming GO BQ "AA+" Market Rates plus 10bps Current Refunding Escrow DatePrincipalRateInterestReceiptsDisbursementsCash Balance 11/18/2021---2.92-2.92 02/01/20228,654,108.000.050%889.088,654,997.088,655,000.00- Total$8,654,108.00-$889.08$8,655,000.00$8,655,000.00- Investment Parameters Investment Model \[PV, GIC, or Securities\]Securities Default investment yield targetBond Yield Cash Deposit2.92 Cost of Investments Purchased with Bond Proceeds8,654,108.00 Total Cost of Investments$8,654,110.92 Target Cost of Investments at bond yield$8,639,921.74 Actual positive or (negative) arbitrage(14,189.18) Yield to Receipt0.0506677% Yield for Arbitrage Purposes0.8617401% State and Local Government Series (SLGS) rates for 8/23/2021 Series 2021B GO Ref Bonds | Issue Summary | 9/13/2021 | 2:56 PM J2 CITY COUNCILSTAFF REPORT Meeting Date September 27, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Shann Finwall, AICP, Environmental Planner AGENDA ITEM: Mississippi River Corridor Critical Area and Slopes and Bluffs Ordinances a. Ordinance Repealing the Mississippi River Corridor Critical Area (MRCCA) Ordinance and Creating a New MRCCA Ordinance b. Resolution Authorizing Publication of MRCCA Ordinance by Title and Summary c. Ordinance Repealing the Slopes and Erosion Control Ordinance and Creating a New Slopes and Bluffs Ordinance d. Resolution Authorizing Publication of the Slopes and Bluffs Ordinance by Title and Summary Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Communities in the Mississippi River Corridor Critical Area (MRCCA) are required to adopt new zoning standards consistent with the 2017 MRCCA Rules and local comprehensive plans. The Department of Natural Resources (DNR) notified Maplewood that our MRCCA ordinance must be updated by October 1, 2021. Recommended Action: a. Motion to approve the ordinance repealing the Mississippi River Corridor Critical Area (MRCCA) Ordinance and creating a new MRCCA Ordinance. b. Motion to approve the resolution authorizing publication of MRCCA Ordinance by title and summary. c. Motion to approve the ordinance repealing the Slopes and Erosion Control Ordinance and creating a new Slopes and Bluffs Ordinance. d. Motion to approve the resolution authorizing publication of the Slopes and Bluffs Ordinance by title and summary. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Council Packet Page Number 233 of 295 J2 Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Updating the City’s MRCCA and Slopes and Bluffs ordinances will ensure compliance with state rules and consistency with the City’s comprehensive plan. Background: Maplewood MRCCA and Slopes and Bluffs Ordinance Review Timeline October 2020 - DNR Notification. The City has one year to update its MRCCA ordinance. October to December 2020 - Draft MRCCA ordinance. The Environmental and Natural Resources (ENR) Commission amended the MRCCA ordinance based on the model DNR ordinance and new Rules. January to June 2021 - Draft Slopes and Bluffs ordinance. The ENR Commission amended the Slopes and Bluffs ordinance to be consistent with the MRCCA ordinance. June to July 2021 - Education and Outreach. Article in the Maplewood Living, webpage, and direct mailing to homes in the MRCCA district. Submittal to the DNR for preliminary review. August 16, 2021 – ENR Commission review of public comment, and DNR and Friends of Mississippi comment and feedback. Final recommendation on MRCCA and Slopes and Bluffs ordinances. August 17, 2021 - Planning Commission review of MRCCA and Slopes and Bluffs ordinances. September 10, 2021 – City Council review of MRCCA and Slopes and Bluffs ordinance via FYI article. September 21, 2021 - Planning Commission public hearing. September 27, 2021 - City Council final review and approval. October 1, 2021 – Deadline for submitting MRCCA ordinance to DNR for review and final approval. Mississippi River Corridor Critical Area Ordinance MRCCA The MRCCA is a land corridor along the Mississippi River in the 7-county metro area where there are special land use regulations that guide development activity. The corridor was designated a Critical Area in 1976. Maplewood’s MRCCA is located on the southwest corner of the City, south of Carver Avenue and west of Interstate 494. It consists of 145 acres, of which more than 75 percent is guided as open space (Ramsey County Open Space and Maplewood Fish Creek Neighborhood Preserve) and the remaining is made up of rural/low-density housing (35 single-family homes located along Carver Avenue and Dorland Road). Approximately 18 of the single-family homes were constructed near the bluff or bluff impact zones. Refer to the MRCCA Natural Features map attached. State Rules Maplewood’s existing MRCCA ordinance was adopted in the 1970s. The ordinance is structured as an overlay district and include regulations for land in the MRCCA district only. If a conflict exists with underlying zoning, the provisions of the overlay district govern. Council Packet Page Number 234 of 295 J2 The State adopted new MRCCA Rules on January 4, 2017. The Rules require local governments to update their MRCCA plans and ordinances for consistency. The City updated its MRCCA Comprehensive Plan chapter to be consistent with the new rules in August 2019. Once notified by the DNR, a local government then has one year to update its MRCCA ordinance. Maplewood must adopt a new MRCCA ordinance to be consistent with the rules by October 1, 2021. MRCCA Ordinance Changes The DNR recommends that the MRCCA ordinance be located in a City’s zoning code as an overlay zoning district, similar to the Shoreland Ordinance. The City’s MRCCA ordinance will be moved from the Environment Chapter (Chapter 18) to the Zoning Code (Chapter 44). The DNR drafted a model ordinance that covers all regulations outlined in the new rules. The ENR Commission modeled the new ordinance after the DNR model ordinance. Following are changes to the MRCCA ordinance that may affect existing single-family homes: 1. Principal and accessory structures must maintain the following setbacks to a bluff: a. 100-foot setback (current ordinance requires a 40-foot setback). b. An average setback of the principal and accessory structures on adjoining lots (current ordinance does not allow averaging), as long as the structure is not in the bluff impact zone (20 feet to the bluff line). c. Accessory structures under 200 square feet and decks may encroach 15 percent into the required setback (current ordinance does not allow encroachments), as long as the structure is not in the bluff impact zone (20 feet to the bluff line). 2. Vegetation Removal: A vegetation removal permit and restoration plan is required for the removal of all or a majority of the trees or shrubs in a contiguous patch, strip, row, or block (current ordinance does not require vegetation removal permits). 3. Nonconformities (homes and garages that were built closer to the bluff than the new regulations allow): a. All legally-established nonconforming structures may remain (same as current ordinance). b. All legally-established nonconforming principal structures and decks may be expanded laterally (current ordinance does not allow lateral expansion), as long as the structure is not in the bluff impact zone (20 feet to the bluff line). MRCCA Ordinance Outreach In July 2021, the City published an MRCCA article in the Maplewood Living and created an MRCCA webpage (www.maplewoodmn.gov/mrcca). The City also sent direct mailings to all 35 homes within the MRCCA district. The mailing included details on the new rules, proposed ordinance amendments, and outlined the major changes that may affect single-family properties. The City has not received comments or feedback from the article, webpage, or direct mailings. Council Packet Page Number 235 of 295 J2 DNR Review of MRCCA Ordinance The MRCCA rules require that the City submit the draft MRCCA ordinance to the DNR for preliminary review prior to final submittal. The City received conditional approval from the DNR on September 9, 2021 (letter attached). Conditional approval includes minor changes as follows: Amendments to the bluff and bluff impact definitions. Add a section on water quality impact zones. The changes have been made to the attached ordinance. Once approved by the City Council, the MRCCA ordinance will be sent to the DNR for final approval. Friends of Mississippi Review of MRCCA Ordinance Friends of the Mississippi River (FMR) is a non-profit organization with a mission to engage community members and other stakeholders to protect, restore and enhance the Mississippi River and its watershed in the Twin Cities Region. FMR submitted a letter to the City with comments on the draft ordinance (attached). They state that the draft ordinance exceeds minimum state standards in some notable ways including: Inclusion of clear, strong standards to ensure that variances and CUPs do not negatively harm the river or its important features. This includes a requirement that structures may not request both a height and setback variance together. Longer DNR/National Park Service notification periods for discretionary actions and public hearings. This makes the planning process much smoother for all parties by reducing the likelihood of technical or compliance concerns being raised last-minute. Requirements to use native vegetation when restoring areas subject to vegetation management permits. The FMR offered recommendations that would clarify or strengthen the City’s ordinance to include: Expand bird safe lighting requirements. Bird-safe light fixtures are full-cut off or fully shielded to prevent upward light pollution that is disorienting to migrating birds (as well as inefficient). Maplewood’s lighting ordinance requires full-cut off or shielded lights on all new developments. This ordinance would apply to any use within the MRCCA. No changes are recommended to the MRCCA ordinance. Clarify vegetation management standards. Require vegetation restoration be prepared by a qualified individual with demonstrable experience and knowledge related to management of natural areas such as natural resource manager or ecologist. Large scale vegetation management in the MRCCA will likely only take place on the City or County open space sites. The City and County have qualified individuals with experience in management of natural areas. Regardless, the language will strengthen the ordinance and has been added. Council Packet Page Number 236 of 295 J2 Slopes and Bluffs Ordinance Maplewood Slopes and Erosion Control Ordinance Maplewood’s existing Slopes and Erosion Control ordinance was adopted in the 1970s. It includes regulations for development and land alterations near and on steep slopes throughout the City. A majority of Maplewood’s steep slopes are found in the MRCCA district, however, there are other areas in the City with steep slopes. During the MRCCA ordinance amendments, the ENR Commission also reviewed and recommended amendments to the Slopes and Erosion Control ordinance to ensure consistency to the MRCCA ordinance. Slopes and Bluffs Ordinance Changes Regulations pertaining to vegetation management and erosion control were modified to be consistent with the MRCCA ordinance. Two other changes from the ordinance include: 1.Name Change – The Slopes and Erosion Control ordinance was changed to Slopes and Bluffs ordinance to reflect regulation in the ordinance pertaining to bluffs. While there are likely no bluffs outside of the MRCCA district, the regulations were included in the event a steep slope outside of the MRCCA fell under the bluff definition. 2.Structure Placement – Placement of principal and accessory structures, decks, and facilities near steep slopes must maintain a 40-foot setback. The City’s current slope ordinance does not have a structure setback to a steep slope. Commission Review The ENR recommended approval of the MRCCA and Slopes and Bluffs ordinances on August 16, 2021. The Planning Commission recommended approval of the MRCCA and Slopes and Bluffs ordinances on September 21, 2021. Attachments: 1.Maplewood MRCCA Natural Features Map 2.DNR Conditional MRCCA Approval Letter 3.Friends of Mississippi River MRCCA Comment Letter 4.MRCCA Ordinance 5.MRCCA Summary Resolution 6.Slopes and Bluffs Ordinance 7.Slopes and Bluffs Summary Resolution 8.Power Point Presentation Links: 1.Existing MRCCA Ordinance: https://library.municode.com/mn/maplewood/codes/code_of_ordinances?nodeId=COOR_C H18EN_ARTVENNARE_DIV8MICRARSL 2.Existing Slopes Ordinance: https://library.municode.com/mn/maplewood/codes/code_of_ordinances?nodeId=COOR_C H18EN_ARTVENNARE_DIV7SLERCO Council Packet Page Number 237 of 295 J2, Attachment 1 Esri Community Maps Contributors, County of Labels Imagery with 00.10.2mi Legend Natural Drainage RoutesShore Impact ZonesNative Plant CommunitiesSignificant Existing Vegetative StandsBluff Impact ZoneWetlands MRCCA BoundaryCity and Township BoundariesParcelsMRCCA Primary Conservation Areas Mississippi River Corridor Critical Area Council Packet Page Number 238 of 295 J2, Attachment 2 September 7, 2021 Shann Finwall, Environmental Planner City of Maplewood 1830 County Road B E Maplewood, MN 55109 Re: Conditional Approval of Maplewood MRCCA Ordinance Dear Ms. Finwall: Thank you for sending your proposed Mississippi River Corridor Critical Area (MRCCA) ordinance to the Minnesota Department of Natural Resources (DNR) for conditional approval review. We reviewed your ordinance and I am pleased to inform you that the proposed ordinance is substantially consistent with the MRCCA rules and hereby approved, provided all the conditions of approval in this letter are met. Ordinance Evaluation We reviewed your proposed MRCCA ordinance submitted on September 1, 2021. We have found that the ordinance is substantially consistent with Minnesota Statutes, §116G and Minnesota Rules, chapter 6106. The City may now adopt the ordinance subject to the conditions of approval below. Minnesota Rules 6106.0070 Subp. 3.G. requires local governments to adopt the ordinance within 60 days of DNR approval. Conditions of Approval The following conditions must be met before the DNR will issue final approval: 1.Please make the changes noted in red on the attached draft ordinance. Next Steps Following are the steps for completing and receiving final DNR approval for your ordinance: 1.Revise the ordinance based on the conditions listed above under conditional approval. 2.The City Council adopts the ordinance. 3.Email the completed Ordinance Processing Checklist (attached) and the documents identified on the checklist within 10 days of City Council adoption to: a.Dan Scollan, daniel.scollan@state.mn.us b.Ordinance.review.dnr@state.mn.us 4.We will review the ordinance adopted by the City Council for consistency with the ordinance that received conditional approval. We will also send a copy to the National Park Service and the Metropolitan Council as required by rule. 5.If the adopted ordinance is consistent, I will send you a “final approval” letter. State rules require DNR final approval of MRCCA ordinances and amendments for those ordinances to be effective. Council Packet Page Number 239 of 295 J2, Attachment 2 A MRCCA ordinance is an important land use regulation that helps to protect surface water quality, near shore habitat, and scenic character of the MRCCA. We appreciate your efforts to protect these resources for all present and future Minnesotans. Dan Scollan is available to assist with ordinance technical guidance and to consult with you on other water-related projects and their implementation. Sincerely, Megan Moore South District Manager – Central Region Attachments: Proposed Ordinance with DNR Comments MRCCA Ordinance Processing Checklist c: Dan Scollan, DNR Area Hydrologist Raya Esmaeili, Metropolitan Council Adam Muilenburg, National Park Service Ordinance.review.dnr@state.mn.us Council Packet Page Number 240 of 295 J2, Attachment 2 Maplewood Draft MRCCA Ordinance Amendments September 1, 2021 DIVISION 8. – MISSISSIPPI RIVER CORRIDOR CRITICAL AREA Sec. 18-581. - Definitions. Accessory structure means a structure that is accessory to and separate from the principal structure. Adjacent means having a boundary that physically touches or adjoins. Biological and ecological functions means the functions of vegetation in stabilizing soils and slopes, retaining and filtering runoff, providing habitat, and recharging groundwater. Buildable area means the area upon which structures may be placed on a lot or parcel of land and excludes areas needed to meet requirements for setback, rights-of-way, bluff impact zones, historic properties, wetlands, designated floodways, land below the ordinary high water level of public waters, and other unbuildable areas. Bluff means a natural topographic feature having a slope that rises at least twenty five (25) feet where the grade of the slope averages eighteen (18) percent or greater, measured over any horizontal distance of 25 feet, slope from the toe of the slopebluff to the top of the slopebluff.Where the slope begins below the ordinary high water level, the ordinary high water Commented \[A1\]: Please make these changes. level is the toe of the slope. See Figure 1. Figure 1. Bluff Including Toe, Top, and Bluff Impact Zone Bluff impact zone (BIZ) means a bluff and land located within twenty (20) feet of the top or bottom of the bluff. See Figure 2. Commented \[A2\]: Please make these changes Commented \[A3\]: Please use Fig 3 from the model. I don’t think Maplewood has any escarpments or cliffs, right? You’ve left that part of the bluff definition out of the ordinance. The figure used here refers to that type of bluff. Council Packet Page Number 241 of 295 J2, Attachment 2 (c)Repair and maintenance of existing buildings and facilities. (2)Within the water quality impact zone, land alteration that involves more than ten cubic yards of material or affects an area greater than 1,000 square feet requires a permit. (3)Construction or replacement retaining walls and other erosion control structures within the bluff impact zone are allowed with a permit consistent with provisions of Section 18-592(c) provided that: (a)The retaining walls and other erosion control structures are used only to correct an established erosion problem as determined by the City. (b)The size and extent of the retaining walls and other erosion control structures are the minimum necessary to correct the erosion problem. (c)The retaining walls are limited to five (5) feet in height and must be placed a minimum horizontal distance of ten (10) feet apart, unless a professional engineer determines that a larger retaining wall is needed to correct the erosion problem. (4)In the bluff impact zone, stormwater management facilities are prohibited, except by permit if: (a)There are no alternatives for stormwater treatment outside the bluff impact zone on the subject site; (b)The site generating runoff is designed so that the amount of runoff reaching the bluff impact zone is reduced to the greatest extent practicable; (c)The construction and operation of the facility does not affect slope stability on the subject property or adjacent properties; and (d)Mitigation based on the best available engineering and geological practices is required and applied to eliminate or minimize the risk of slope failure. (5)In all other areas, stormwater runoff must be directed away from the bluff Commented \[A7\]: Please add provision sec. 10.42? The impact zones or unstable areas. water quality impact zone includes areas within 50 feet of natural drainage areas. (c)Conditions of land alteration permit approval. (1)Temporary and permanent erosion and sediment control measures retain sediment onsite consistent with best management practices in the Minnesota Pollution Control Agency Stormwater Manual; (2)Natural site topography, soil, and vegetation conditions are used to control runoff and reduce erosion and sedimentation; (3)Construction activity is phased when possible; Council Packet Page Number 242 of 295 J2, Attachment 3 September 13, 2021 Dear planning commissioners: .92?< J@F 7@C E96 @AA@CEF?:EJ E@ 4@>>6?E @? (2A=6H@@5\[D AC@A@D65 (:DD:DD:AA: ,:G6C Corridor Critical Area (MRCCA) ordinance. Friends of the Mississippi River (FMR) is a non-profit organization with a mission to engage community members and other stakeholders to protect, restore and enhance the Mississippi River and its watershed in the Twin Cities Region. We represent thousands of people in the metropolitan area who care deeply about the river, including a growing membership of over 2,700 people and more than 3,200 volunteers and 2,000 advocates engaged each year. The Mississippi River is a natural, cultural and historic wonder that helps define our metro area. In recognition of this, its 72-mile stretch through the Twin Cities is not only a state- designated Critical Area but also a national park afforded special protective policies. The MRCCA ordinance adoption process is an important opportunity for communities to define their goals and expectations for years to come. A successful ordinance will guide C:G6C7C@?E FD6 :? 2 H2J E92E C67=64ED E96 4:EJ\[D 6?G:C@?>6?E2=W 56G6=@A>6?EW 2?5 C64C62E:@?2= priorities while providing clarity for landowners and developers. Ordinance is thoughtful and effective 16\[C6 A=62D65 H:E9 (2A=6H@@5\[D 5C27E (,!! @C5:?2?46Y :E 6I4665D >:?:>F> DE2E6 DE2?52C5D :? D@>6 ?@E23=6 H2JDV 76H @7 E96 @C5:?2?46\[D DEC@?86DE :>AC@G6>6?ED 2C6X Inclusion of clear, strong standards to ensure that variances and CUPs do not negatively harm the river or its important features. This includes a requirement that structures may not request both a height and setback variance together. Longer DNR/National Park Service notification periods for discretionary actions and public hearings. This makes the planning process much smoother for all parties by reducing the likelihood of technical or compliance concerns being raised last-minute. Requirements to use native vegetation when restoring areas subject to vegetation management permits. 16\[5 =:<6 E@ >2<6 2 76H D>2== C64@>>6?52E:@?D E92E 4@F=5 DEC6?8E96? 2?5 4=2C:7J J@FC ordinance: Recommendation: Expand bird-safe lighting requirements The Mississippi River is a crucial migratory flyway for about 40% of all North American migrating birds. Roughly 270 bird species live in or travel through the Twin Cities river flyway. Bird populations are experiencing significant collapse and are under continued threat. In the /V-V :E\[D 6DE:>2E65 E92E RLL >:==:@? 3:C5D 2C6 <:==65 :? H:?5@H DEC:<6D 6249 J62CV ':89E:?8W landscaping, and building glass are all contributing factors. Maplewood could consider strengthening flyway protections by requiring bird-safe lighting Council Packet Page Number 243 of 295 J2, Attachment 3 within MRCCA. Bird-safe light fixtures are full-cutoff or fully shielded to prevent upward light pollution that is disorienting to migrating birds (as well as inefficient). (:??62A@=:D\[ (,!! @C5:?2?46 @776CD 2 8@@5 6I2>A=6 7@C (2A=6H@@5 E@ 4@?D:56C 7@==@H:?8Y E96:C @C5:?2?46 =2?8F286 :D :?4=F565 2D 2? 2EE249>6?E E@ E9:D =6EE6CV _(2A=6H@@5\[D @C5:?2?46 could be simpler given the more limited development pattern within your MRCCA district.) Newport also adopted a bird-safe lighting requirement for only its shoreline setback area. Recommendation: Clarify vegetation management standards The MRCCA ordinance offers an opportunity to promote healthy plant communities. Maplewood could consider this small change to the Vegetation Management section of the ordinance: MT^QUM_9`_R`X 16 C64@>>6?5 E92E G686E2E:@? C6DE@C2E:@? A=2?D >FDE 36 AC6A2C65 3J \\2 qualified individual with demonstrable experience and knowledge related to >2?286>6?E @7 ?2EFC2= 2C62D DF49 2D ?2EFC2= C6D@FC46 >2?286C @C 64@=@8:DEV\] $(,\[D DE277 64@=@8:DED C64@>>6?5 E9:D H@C5:?8 E@ 6?DFC6 E92E E96 A=2?D 2C6 AC6A2C65 3J someone with specific expertise in natural vegetation that not all lawn care professionals may have. +=62D6 5@?\[E 96D:E2E6 E@ 4@?E24E >6 2E 4E@36C>2?b7>CV@C8 @C RQM^NNN^NMUO INU E@ 5:D4FDD any of our comments further. FMR also has extensive MRCCA ordinance resources (including videos, handouts, and interactive maps) available at www.fmr.org/river-rules. Thank you for your time and consideration. For the river, !@==66? *\[!@??@C .@36C>2? River Corridor Program Director Council Packet Page Number 244 of 295 J2, Attachment 4 ORDINANCE NO. _____ An Ordinance Repealing the Mississippi River Corridor Critical Area (MRCCA) Ordinance and Creating a New MRCCA Ordinance The Maplewood City Council ordains as follows: Section I. This section repeals the MRCCA Ordinance, Secs. 18-581 to 18-609 and replaces it with a new MRCCA ordinance in Chapter 44, Article VIII, Secs. 44-1191 to 44-1235. Chapter 44 - Zoning Article VIII. – Mississippi River Corridor Critical Area Sec. 44-1191. - Definitions. Accessory structure means a structure that is accessory to and separate from the principal structure. Adjacent means having a boundary that physically touches or adjoins. Biological and ecological functions means the functions of vegetation in stabilizing soils and slopes, retaining and filtering runoff, providing habitat, and recharging groundwater. Buildable area means the area upon which structures may be placed on a lot or parcel of land and excludes areas needed to meet requirements for setback, rights-of-way, bluff impact zones, historic properties, wetlands, designated floodways, land below the ordinary high water level of public waters, and other unbuildable areas. Bluff means a natural topographic feature having a slope that rises at least twenty five (25) feet where the grade of the slope averages eighteen (18) percent or greater, measured over any horizontal distance of twenty-five (25) feet, from the toe of the slope to the top of the slope. Where the slope begins below the ordinary high water level, the ordinary high water level is the toe of the slope. See Figure 1. Figure 1. Bluff Bluff impact zone (BIZ) means a bluff and land located within twenty (20) feet of the top of the bluff. See Figure 2. Council Packet Page Number 245 of 295 J2, Attachment 4 Figure 2. Bluff Impact Zone Bluffline means a line delineating the top of the bluff. More than one bluff line may be encountered proceeding landward from the river. Bluff, Toe of means a line along the bottom of a bluff, requiring field verification, such that the slope above the line exceeds eighteen (18) percent and the slope below the line is eighteen (18) percent or less, measured over a horizontal distance of twenty five (25) feet. Bluff, Top of means a line along the top of a bluff, requiring field verification, such that the slope below the line exceeds eighteen (18) percent and the slope above the line is eighteen (18) percent or less, measured over a horizontal distance of twenty five (25) feet. Certificate of compliance means a document written after a compliance inspection, certifying that the development complies with applicable requirements at the time of the inspection. Commissioner means the commissioner of the Minnesota Department of Natural Resources. Conditional use has the meaning given under Minnesota Statutes, chapters 394 and 462. Deck is a horizontal, unenclosed, aboveground level structure open to the sky, with or without attached railings, seats, trellises, or other features, attached to a principal structure. Discretionary action means an action under this chapter related to land use that requires a public hearing by local ordinance or statute, such as preliminary plats, final subdivision plats, planned unit developments, conditional use permits, interim use permits, variances, appeals, and rezonings. Electric power facilities means equipment and associated facilities for generating electric power or devices for converting wind energy to electrical energy as identified and defined under Minnesota Statutes, section 216E. Essential services means underground or overhead gas, electrical, communications, steam, or water distribution, collection, supply, or disposal systems, including storm water. Essential services include poles, wires, mains, drains, pipes, conduits, cables, fire alarm boxes, traffic signals, hydrants, navigational structures, aviation safety facilities or other similar equipment and accessories in conjunction with the systems. Essential services does not include buildings, treatment works as defined in Minnesota Statutes, section 115.01, electric power facilities or transmission services. Floodplain has the meaning given under Minnesota Rules chapter 6120. Hard-surface trail means a trail surfaced in asphalt, crushed aggregate, or other hard surface, for multi-purpose use, as determined by local, regional, or state agency plans. Council Packet Page Number 246 of 295 J2, Attachment 4 Impervious surface means a constructed hard surface that prevents the entry of water into the soil and causes water to run off the surface in greater quantities and at an increased rate of flow than prior to development. Intensive vegetation clearing means the removal of all or a majority of the trees or shrubs in a contiguous patch, strip, row, or block. Interim use has the meaning given under Minnesota Statutes, chapters 394 and 462. Land alteration means an activity that exposes the soil or changes the topography, drainage, or cross section of the land, excluding gardening or similar minor soil disturbances. Lot has the meaning given under Minnesota Rules chapter 6120. Lot width means the shortest distance between lot lines measured at both the ordinary high water level and at the required structure setback from the ordinary high water level. See Figure 3. Figure 3. Lot Width Mississippi River Corridor Critical Area (MRCCA) means the area within the River Corridor Boundary. Mississippi River Corridor Critical Area (MRCCA) Plan is a chapter in the Maplewood comprehensive plan. Natural surface trail means a trail composed of native soil and rock or compacted granular stone, primarily intended for hiking, equestrian, or mountain bike use, as determined by local, regional, or state agency plans. Natural vegetation means any combination of ground cover, understory, and tree canopy that, while it may have been altered by human activity, continues to stabilize soils, retain and filter runoff, provide habitat, and recharge groundwater. Nonconformity has the meaning given under Minnesota Statutes, section 394.22. Off-premise advertising signs means a sign that directs attention to a product, service, business, or entertainment venue that is not exclusively related to the premises where the sign is located. Ordinary high water level (OHWL) has the meaning given under Minnesota Statutes, section 103G.005. Council Packet Page Number 247 of 295 J2, Attachment 4 Overlay district means a zoning district applied over one or more previously established zoning districts, establishing additional or stricter standards and criteria for covered properties in addition to those of the underlying zoning district. Overlay districts are often used to protect historic features and natural resources such as shoreland or floodplain. Parcel has the meaning given under Minnesota Statutes, section 116G.03. Patio means an impervious surface located at ground level with no railings and open to the sky. Picnic shelter means a roofed structure open on all sides, accessory to a recreational use. Planned unit development (PUD) means a method of land development that merges zoning and subdivision controls, allowing developers to plan and develop a large area as a single entity, characterized by a unified site design, a mix of structure types and land uses, and phasing of development over a number of years. Planned unit development includes any conversion of existing structures and land uses that utilize this method of development. Plat has the meaning given under Minnesota Statutes, sections 505 and 515B. Primary conservation areas (PCAs) means key resources and features, including bluff impact zones, floodplains, wetlands, gorges, areas of confluence with tributaries, natural drainage routes, unstable soils and bedrock, native plant communities, cultural and historic properties, and significant existing vegetative stands, tree canopies, and other resources identified in local government plans. Principal structure means the house and attached garage. Private facilities means private roads, driveways, parking areas, decks, accessory structures, and private signs. Public facilities means public utilities, public transportation facilities, and public recreational facilities. Public river corridor views (PRCVs) means views toward the river from public parkland, historic properties, and public overlooks, as well as views toward bluffs from the ordinary high water level of the opposite shore, as seen during the summer months and documented in the MRCCA plan/chapter of the comprehensive plan. Public transportation facilities means all transportation facilities provided by federal, state, or local government and dedicated to public use, such as roadways, transit facilities, railroads, and bikeways. Public utilities means electric power facilities, essential services, and transmission services. Public waters has the meaning given under Minnesota Statutes, section 103G.005. Readily visible means land and development that are easily seen from the ordinary high water level of the opposite shore during summer months. Resource agency means a federal, state, regional, or local agency that engages in environmental, natural, or cultural resource protection or restoration activities, including planning, implementation, and monitoring. River corridor boundary is the boundary approved and adopted by the Metropolitan Council under Minnesota Statutes, section 116G.06, as approved and adopted by the legislature in Council Packet Page Number 248 of 295 J2, Attachment 4 Minnesota Statutes, section 116G.15, and as legally described in the State Register, volume 43, pages 508 to 518. Selective vegetation removal means the removal of isolated individual trees or shrubs that are not in a contiguous patch, strip, row, or block and that does not substantially reduce the tree canopy or understory cover. Setback means a separation distance measured horizontally. Subdivision has the meaning given under Minnesota Statutes, section 462.352. Steep slope means a natural topographic feature with an average slope of twelve (12) to eighteen (18) percent, measured over a horizontal distance equal to or greater than fifty (50) feet; and any slope greater than eighteen (18) percent that are not bluffs measured over a horizontal distance equal to or greater than fifty (50) feet. Stormwater means any surface flow, runoff, and drainage consisting entirely of water in the form of natural precipitation and resulting from such precipitation. Stormwater management facilities are for the collection, conveyance, treatment, or disposal of storm water. Structure means a building, sign, or appurtenance thereto, except for aerial or underground utility lines, such as sewer, electric, telephone, or gas lines, and utility line towers, poles, and other supporting appurtenances. Variance has the meaning given under Minnesota Statutes, section 394.22. Vegetation Permit means a grading or separate permit issued by the City of Maplewood to allow intensive vegetation clearing. Water quality impact zone means the land within fifty (50) feet of a drainage route or land within the wetland buffers required in the wetland ordinance. Wetland has the meaning given under Minnesota Statutes, section 103G.005. Sec. 44-1192. – Statutory Authorization. This Mississippi River Corridor Critical Area (MRCCA) ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statutes, Chapter 116G, Minnesota Rules, Parts 6106.0010 - 6106.0180, and the planning and zoning enabling legislation in Minnesota Statutes, Chapter 462 and 473. Sec. 44-1193. - Policy. The Legislature of Minnesota has delegated responsibility to local governments of the state to regulate the subdivision, use and development of designated critical areas and thus preserve and enhance the quality of important historic, cultural, aesthetic values, and natural systems and provide for the wise use of these areas. Sec. 44-1194. - Generally. (a) Jurisdiction. The provisions of this ordinance apply to land within the river corridor boundary as described in the State Register, volume 43, and pages 508 to 519 and shown on the Maplewood zoning map as the MRCCA overlay district. (b) Enforcement. The City Manager or his or her designee is responsible for the administration and enforcement of this ordinance. Any violation of its provisions or failure to comply with any of its requirements including violations of conditions Council Packet Page Number 249 of 295 J2, Attachment 4 and safeguards established in connection with grants of variances or conditional uses constitutes a misdemeanor and is punishable as defined by law. Violations of this ordinance can occur regardless of whether or not a permit is required for a regulated activity. (c) Severability. If any section, clause, provision, or portion of this ordinance is judged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby. (d) Abrogation and Greater Restrictions. It is not intended by this ordinance to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this ordinance imposes greater restrictions, the provisions of this ordinance shall prevail. All other sections or ordinances inconsistent with this ordinance are hereby repealed to the extent of the inconsistency only. (e) Underlying Zoning. Uses and standards of underlying zoning districts apply except where standards of this overlay district are more restrictive. Sec. 44-1195. – Administration. (a) Permits. A permit is required for the construction of buildings or building additions (including construction of decks and signs), the installation and/or alteration of sewage treatment systems, intensive vegetation removal, and land alterations. (b) Variances. Variances to the requirements under this ordinance may only be granted in accordance with Minnesota Statutes, section 462.357 and must consider the potential impacts of variances on primary conservation areas, public river corridor views, and other resources identified in the MRCCA plan. In reviewing the variance application, the City Council shall: (1) Evaluate the impacts to these resources. If negative impacts are found, require conditions to mitigate the impacts that are related to and proportional to the impacts; and (2) Make written findings that the variance is consistent with the purpose of this ordinance as follows: (a) The extent, location and intensity of the variance will be in substantial compliance with the MRCCA Plan; (b) The variance is consistent with the character and management purpose of the MRCCA district in which it is located; (c) The variance will not be detrimental to PCAs and PRCVs nor will it contribute to negative incremental impacts to PCAs and PRCVs when considered in the context of past, present and reasonable future actions. (c) Conditional use permits. All conditional uses required under this ordinance must comply with Minnesota Statutes, section 462.3595 and must consider the Council Packet Page Number 250 of 295 J2, Attachment 4 potential impacts on PCAs, PRCVs, and other resources identified in the MRCCA plan. In reviewing the application, the City Council shall: (1) Evaluate the impacts to these resources and if negative impacts are found, require conditions to mitigate the impacts that are related to and proportional to the impacts; and (2) Make written findings that the conditional use is consistent with the purpose of this ordinance as follows. (a) The extent, location and intensity of the conditional use will be in substantial compliance with the MRCCA Plan; (b) The conditional use is consistent with the character and management purpose of the MRCCA district in which it is located; (c) The conditional use will not be detrimental to PCAs and PRCVs nor will it contribute to negative incremental impacts to PCAs and PRCVs when considered in the context of past, present and reasonable future actions. (3) Conditions of Approval. The City Council shall evaluate the impacts to PCAs, PRCVs, and other resources identified in the MRCCA Plan, and if negative impacts are found, require conditions to mitigate the impacts that are related to and proportional to the impacts. Mitigation may include: (a) Restoration of vegetation identified as “vegetation restoration priorities” identified in the MRCCA Plan. (b) Preservation of existing vegetation; (c) Stormwater runoff management; (d) Reducing impervious surface; (e) Increasing structure setbacks; (f) Wetland and drainage route restoration and/or preservation; (g) Limiting the height of structures; (h) Modifying structure design to limit visual impacts on PRCVs; and (i) Other conservation measures. (d) Application materials. Applications for permits and discretionary actions required under this ordinance must submit the following information unless the City Manager or his or her designee determines that the information is not needed. (1) A detailed project description; and Council Packet Page Number 251 of 295 J2, Attachment 4 (2) Scaled maps and plans, dimensional renderings, maintenance agreements, and other materials that identify and describe: (a) Primary conservation areas; (b) Public river corridor views; (c) Buildable area; (d) Existing and proposed topography and drainage patterns; (e) Proposed stormwater and erosion and sediment control practices; (f) Existing and proposed vegetation to be removed and established; (g) Ordinary high water level, bluff lines, and all required setbacks; (h) Existing and proposed structures; (i) Existing and proposed impervious surfaces; and (j) Existing and proposed subsurface sewage treatment systems. (e) Nonconformities. (1) All legally established nonconformities as of the date of this ordinance may continue consistent with Minnesota Statutes, section 462.357, subdivision 1.e. (2) New structures erected in conformance with the setback averaging provisions are conforming structures. (3) Site alterations and expansion of site alterations that were legally made prior to the effective date of this ordinance are conforming. Site alterations include vegetation, erosion control, stormwater control measures, and other nonstructural site improvements. (4) Legally nonconforming principal structures that do not meet the setback requirements may be expanded laterally provided that: (a) The expansion does not extend into the bluff impact zone or further into the required setback than the building line of the existing principal structure; and (b) The expanded structure’s scale and bulk is consistent with that of the original structure and existing surrounding development. (f) Notifications. (1) Amendments to this ordinance and to the MRCCA plan must be submitted to the Commissioner as provided in Minnesota Rules, part 6106.0070, Subp. 3, Items B – I. Council Packet Page Number 252 of 295 J2, Attachment 4 (2) Notice of public hearings for discretionary actions, including conditional and interim use permits, variances, appeals, rezonings, preliminary plats, final subdivision plats, master plans, and PUDs, must be sent to the following entities at least thirty (30) days prior to the hearing: (a) The Commissioner in a format prescribed by the Minnesota Department of Natural Resources; (b) National Park Service; and (c) Where building heights exceed the height limits as part of the conditional use or variance process, adjoining local governments within the MRCCA, including those with overlapping jurisdiction and those across the river. (3) Notice of final decisions for actions, including findings of fact, must be sent to the Commissioner, the National Park Service, and adjoining local governments within the MRCCA within ten (10) days of the final decision. (4) Requests to amend district boundaries must follow the provisions in Minnesota Rules, part 6106.0100, Subp. 9, Item C. (5) The Minnesota Department of Natural Resources will be notified at time of application submittal of master plans, Planned Unit Developments, and preliminary and final plats. (g) Accommodating disabilities. Reasonable accommodations for ramps or other facilities to provide persons with disabilities access to the person's property, as required by the federal Americans with Disabilities Act and the federal Fair Housing Act and as provided by Minnesota Rules, chapter 1341, must: (1) Comply with the structure setback requirements; or (2) If the structure setbacks cannot be complied with, the ramps or other facilities are allowed with an administrative permit provided: (a) The permit terminates on either a specific date or upon occurrence of a particular event related to the person requiring accommodation; and (b) Upon expiration of the permit, the ramp or other facilities must be removed. Sec. 44-1196. - MRCCA District (a) Purpose. The purpose of this ordinance is to establish districts under which building height and structure placement are regulated to protect and enhance the Mississippi River’s resources and features consistent with the natural and built character of each district. Council Packet Page Number 253 of 295 J2, Attachment 4 (b) District description and management purpose. The MRCCA in the City is classified as Rural and Open Space (ROS). (c) Description. The ROS District is characterized by rural and low-density development patterns and land uses, and includes land that is riparian or visible from the river, as well as large, undeveloped tracts of high ecological and scenic value, floodplain, and undeveloped islands. Many primary conservation areas exist in the district. (d) Management purpose. The ROS District must be managed to sustain and restore the rural and natural character of the corridor and to protect and enhance habitat, parks and open space, public river corridor views, and scenic, natural, and historic areas. (e) MRCCA district map. The locations and boundaries of the MRCCA district established by this ordinance is shown on the Maplewood zoning map as the MRCCA overlay district which is incorporated herein by reference. The district boundary lines are intended to follow the centerlines of rivers and streams, highways, streets, lot lines, and municipal boundaries; unless a boundary, line is otherwise indicated on the map. Where district boundaries cross unsubdivided property, the district boundary line is determined by use of dimensions or the scale appearing on the map. Sec. 44-1197. – Special Land Use Provisions. (a) Purpose. To identify development standards and considerations for land uses that have the potential to negatively impact primary conservation areas and public river corridor views. (b) Underlying zoning. Uses within the MRCCA are generally determined by underlying zoning, with additional provisions for: (1) Wireless communication towers. Wireless communication towers require a conditional use permit per Maplewood City Code, Article XI (Commercial Use Antennas and Towers) subject to the following design standards: (a) The applicant must demonstrate that functional coverage cannot be provided through co-location, a tower at a lower height, or a tower at a location outside of the MRCCA; (b) The tower must meet the structure setback requirements; and (c) Placement of the tower must minimize impacts on public river corridor views. (d) Comply with the general design standards. Council Packet Page Number 254 of 295 J2, Attachment 4 Sec. 44-1198. – Structure Height and Placement. (a) Purpose. To establish standards that protect primary conservation areas and public river corridor views from development impacts and ensure that new development is sited consistent with the purpose of the MRCCA. (b) Structure height. (1) Structures and facilities are limited to thirty-five (35) feet in height or lower unless identified as exempt. (2) In addition to the variance requirements, criteria for considering whether to grant a variance for structures exceeding the height limits must include: (a) Assessment of the visual impact of the proposed structure on public river corridor views, including views from other communities; (b) Determination that the proposed structure meets the required bluff setbacks; (c) Identification and application of techniques to minimize the perceived bulk of the proposed structure, such as: (d) Placing the long axis of the building perpendicular to the river; (e) Stepping back of portions of the facade; (f) Lowering the roof pitch or use of a flat roof; (g) Using building materials or mitigation techniques that will blend in with the natural surroundings such as green roofs, green walls, or other green and brown building materials; (h) Narrowing the profile of upper floors of the building; or (i) Increasing the setbacks of the building from the blufflines; (j) Identification of techniques for preservation of those view corridors identified in the MRCCA Plan; and (k) Opportunities for creation or enhancement of public river corridor views. (c) Structure, impervious surface, and patio placement. (1) Impervious surfaces and patios must not be placed in the bluff impact zones. (2) Principal and accessory structures: Council Packet Page Number 255 of 295 J2, Attachment 4 (a) Must not be placed in the bluff impact zones. (b) Must maintain: (1) a 100-foot setback to a bluff line; or (2) an average setback of the adjoining lots. Where principal structures exist on the adjoining lots on both sides of a proposed building site, the minimum setback may be altered to conform to the average of the adjoining setbacks, if the new structure's scale and bulk bluff ward of the setbacks are consistent with adjoining development. See Figure 4. Figure 4. Structure Setback Averaging (c) Accessory structures under two hundred (200) square feet and decks may encroach into the required setbacks without a variance provided that the: (1) Encroachment does not exceed fifteen (15) percent of the required structure setback; (2) Area of the accessory structure under two hundred (200) square feet and decks must not occupy more than twenty five (25) percent of the total area between the required setback and the fifteen (15) percent using the formula: Required setback depth (feet) x 0.15 x lot width at setback (feet) x 0.25 = maximum total area. See Figure 5. Council Packet Page Number 256 of 295 J2, Attachment 4 Figure 5. Accessory Structure Under 200 Square Feet and Deck Encroachments (3) The accessory structure under two hundred (200) square feet and the deck does not extend into the bluff impact zone. See Figure 5. Section 44-1199. – Performance Standards for Private Facilities (a) Purpose. To establish design standards for private facilities that are consistent with best management practices and that minimize impacts to primary conservation areas, public river corridor views, and other resources identified in the MRCCA plan. (b) General design standards. All private facilities must be developed in accordance with the vegetation management and land alteration requirements. (c) Private roads must be designed as follows: (1) To take advantage of natural vegetation and topography so that they are not readily visible; (2) Comply with the structure setback requirements. (3) Not be placed within the bluff impact zone, unless exempt. (d) Private access paths must be no more than four (4) feet wide if placed within the bluff impact zone. Sec. 44-1200. – Performance Standards for Public Facilities. (a) Purpose. To establish design standards for public facilities that are consistent with best management practices and that minimize impacts to primary conservation areas, public river corridor views and other resources identified in the MRCCA plan. Public facilities serve the public interest by providing public access to the Mississippi River corridor or require locations in or adjacent to the river corridor and therefore require some degree of flexibility. Council Packet Page Number 257 of 295 J2, Attachment 4 (b) General design standards. All public facilities must be designed and constructed to: (1) Minimize visibility of the facility from the river to the extent consistent with the purpose of the facility; (2) Comply with the structure placement and height standards, unless exempt; (3) Be consistent with the vegetation management standards and the land alteration and stormwater management standards including use of practices identified in Best Practices for Meeting Minnesota Department of Natural Resources General Public Waters Work Permit GP 2004-0001, where applicable; (4) Avoid primary conservation areas, unless no alternative exists. If no alternative exists, then disturbance to primary conservation areas must be avoided to the greatest extent practicable, and design and construction must minimize impacts; and (5) Minimize disturbance of spawning and nesting times by scheduling construction at times when local fish and wildlife are not spawning or nesting. (6) Minimize disturbance during bird migration and nesting times by scheduling construction at times when birds are not migrating or nesting. (c) Right-of-way maintenance standards. Right-of-way maintenance must comply with the following standards: (1) Vegetation currently in a natural state must be maintained to the extent feasible; (2) Where vegetation in a natural state has been removed, native plants must be planted and maintained on the right-of-way; and (3) Chemical control of vegetation must be avoided when practicable, but when chemical control is necessary, chemicals used must be in accordance with the regulations and other requirements of all state and federal agencies with authority over the chemical’s use. (d) Public utilities. Public utilities must comply with the following standards: (1) High-voltage transmission lines, wind energy conversion systems greater than 5 megawatts, and pipelines are regulated according to Minnesota respectively; and Statutes, chapter 216E, 216F, and 216G (2) If overhead placement is necessary, utility facility crossings must minimize visibility of the facility from the river and follow other existing right-of-ways as much as practicable. Council Packet Page Number 258 of 295 J2, Attachment 4 (3) The appearance of structures must be as compatible as practicable with the surrounding area in a natural state with regard to height and width, materials used, and color. (4) Wireless communication facilities. (e) Public transportation facilities. Public transportation facilities shall comply with structure placement and height standards. Public transportation facilities must be designed and constructed to give priority to: (1) Providing scenic overlooks for motorists, bicyclists, and pedestrians; (2) Providing safe pedestrian crossings and facilities along the river corridor. (f) Public recreational facilities. Public recreational facilities must comply with the following standards: (1) Buildings and parking associated with pubic recreational facilities must comply with the structure placement and height standards, unless exempt. (2) Roads and driveways associated with public recreational facilities must not be placed in the bluff impact zone unless no other placement alternative exists. If no alternative exists, then design and construction must minimize impacts to erodible soils and slopes and other sensitive resources. (3) Trails, access paths, and viewing areas associated with public recreational facilities and providing access to or views of the Mississippi River are allowed within the bluff impact zones if design, construction, and maintenance methods are consistent with the best management practice guidelines in the Minnesota Department of Natural Resources Trail Planning, Design, and Development Guidelines. (a) Hard-surface trails are not allowed on the face of bluffs with a slope exceeding thirty (30) percent. Natural surface trails are allowed, provided they do not exceed eight (8) feet in width. (b) Trails, paths, and viewing areas must be designed and constructed to minimize: (1) Visibility from the river; (2) Visual impacts on public river corridor views; and (3) Disturbance to and fragmentation of primary conservation areas. (g) Public signs and kiosks for interpretive or directional purposes are allowed in the bluff impact zone, provided they are placed and constructed to minimize disturbance to these areas and avoid visual impacts on public river corridor Council Packet Page Number 259 of 295 J2, Attachment 4 views. If illuminated, the lighting must be fully shielded and be directed downward. Sec. 44-1201. – Vegetation Management (a) Purpose. To establish standards that sustain and enhance the biological and ecological functions of vegetation; preserve the natural character and topography of the MRCCA; and maintain stability of bluffs and steep slopes and ensure stability of other erosion-prone areas. (b) Applicability. This ordinance applies to: (1) Areas within wetland buffers required in the wetland ordinance; (2) Areas within fifty (50) feet of a natural drainage route; (3) Bluff impact zones; (4) Areas of native plant communities; and (5) Significant existing vegetative stands identified in the MRCCA plan. (c) Activities allowed without a vegetation permit. (1) Maintenance of existing lawns, landscaping, and gardens; (2) Removal of vegetation in emergency situations as determined by the City; (3) Right-of-way maintenance for public facilities. (4) Selective vegetation removal, provided that vegetative cover remains consistent with the management purpose of the MRCCA District, including removal of: (a) Vegetation that is dead, diseased, dying, or hazardous; (b) Vegetation to prevent the spread of diseases or insect pests; (c) Individual trees and shrubs; and (d) Invasive non-native species. (d) Activities allowed with a vegetation permit: (1) Clearing of vegetation that is dead, diseased, dying, or hazardous; (2) Clearing to prevent the spread of diseases or insect pests; (3) Clearing to remove invasive non-native species. (4) Clearing to prepare for restoration and erosion control management activities consistent with a plan approved by the City. Council Packet Page Number 260 of 295 J2, Attachment 4 (5) The minimum necessary for development that is allowed with a building permit or as an exemption. (e) General Performance Standards. The following standards must be met, in addition to a restoration plan, in order to approve a vegetation permit: (1) Development is sited to minimize removal of or disturbance to natural vegetation; (2) Soil, slope stability, and hydrologic conditions are suitable for the proposed work as determined by the Public Works Director. (3) Clearing is the minimum necessary and designed to blend with the natural terrain and minimize visual impacts to public river corridor views and other scenic views; (4) Vegetation removal activities are conducted so as to expose the smallest practical area of soil to erosion for the least possible time, and to avoid bird migration and nesting seasons; and (5) Any other condition determined necessary to achieve the purpose of this ordinance. (f) Prohibited activities. All other intensive vegetation clearing is prohibited. (g) Vegetation restoration plan. (1) Development of a vegetation restoration plan and reestablishment of natural vegetation is required: (a) For any vegetation removed with a permit; (b) Upon failure to comply with any provisions in this ordinance; or (c) As part of the planning process for subdivisions. (h) Restoration Plan Performance Standards. (1) Vegetation must be restored in one or more of the following restoration priority areas: (a) Stabilization of erodible soils. Areas with soils showing signs of erosion, especially on or near the top and bottom of steep slopes and bluffs. (b) Other approved priority opportunity areas, including priorities identified in the MRCCA plan, if none of the above exist. (2) Include vegetation that provides suitable habitat and effective soil stability, runoff retention, and infiltration capability. Vegetation species, composition, density, and diversity must be guided by nearby patches of native plant communities and by the Minnesota Board of Soils and Water Council Packet Page Number 261 of 295 J2, Attachment 4 Resources Native Vegetation Establishment and Enhancement Guidelines. (3) Any highly erodible soils disturbed during removal and/or restoration must be stabilized with deep-rooted vegetation with a high stem density. (4) Vegetation removed must be restored with natural native vegetation to the greatest extent practicable. The area (square feet) of the restored vegetation should be similar to that removed to the greatest extent practicable. (5) For restoration of removed native plant communities, restored vegetation must also provide biological and ecological function equivalent to the removed native plant communities. The area (square feet) of the restored vegetation should be equivalent to that removed. (6) Be prepared by a qualified individual with demonstrable experience and knowledge related to management of natural areas such as natural resource manager or ecologist. (7) Include a maintenance plan that includes management provisions for controlling invasive species and replacement of plant loss for three years. (8) A certificate of compliance will be issued after the vegetation restoration plan requirements have been satisfied. Sec. 44-1202. – Land Alteration Standards and Stormwater Management. (a) Purpose. To establish standards that protect water quality from pollutant loadings of sediment, nutrients, bacteria, and other contaminants; and maintain the stability of bluffs, and other areas prone to erosion. (b) Land alteration. (1) Within the bluff impact zone, land alteration is prohibited, except for the following, which are allowed by permit. (a) Erosion control consistent with a plan approved by the local government or resource agency; (b) The minimum necessary for development that is allowed as an exception; and (c) Repair and maintenance of existing buildings and facilities. (2) Within the water quality impact zone, land alteration that involves more than ten cubic yards of material or affects an area greater than 1,000 square feet requires a permit. (3)Construction or replacement retaining walls and other erosion control structures within the bluff impact zone are allowed with a permit provided that: Council Packet Page Number 262 of 295 J2, Attachment 4 (a) The retaining walls and other erosion control structures are used only to correct an established erosion problem as determined by the City. (b) The size and extent of the retaining walls and other erosion control structures are the minimum necessary to correct the erosion problem. (c) The retaining walls are limited to five (5) feet in height and must be placed a minimum horizontal distance of ten (10) feet apart, unless a professional engineer determines that a larger retaining wall is needed to correct the erosion problem. (4) In the bluff impact zone, stormwater management facilities are prohibited, except by permit if: (a) There are no alternatives for stormwater treatment outside the bluff impact zone on the subject site; (b) The site generating runoff is designed so that the amount of runoff reaching the bluff impact zone is reduced to the greatest extent practicable; (c) The construction and operation of the facility does not affect slope stability on the subject property or adjacent properties; and (d) Mitigation based on the best available engineering and geological practices is required and applied to eliminate or minimize the risk of slope failure. (5) In the water quality impact zone, development that creates new impervious surface, as allowed by exemption, or fully reconstructs existing impervious surface of more than ten thousand (10,000) square feet requires a storm water permit. Multipurpose trails and sidewalks are exempt if there is down gradient vegetation or a filter strip that is at least five (5) feet wide. (6) On steep slopes, land alteration is prohibited except for the following, which are allowed by permit. (a) Erosion control consistent with an erosion control plan approved by the local government. (b) Essential services with an erosion control plan approved by the local government. (c) Retaining walls with an erosion control plan approved by the local government. (d) Repair and maintenance of existing buildings and facilities with an erosion control plan approved by the local government. Council Packet Page Number 263 of 295 J2, Attachment 4 (e) Vegetation management. (7) In all other areas, stormwater runoff must be directed away from the bluff impact zones or unstable areas. (c) Conditions of land alteration permit approval. (1) Temporary and permanent erosion and sediment control measures retain sediment onsite consistent with best management practices in the Minnesota Pollution Control Agency Stormwater Manual; (2) Natural site topography, soil, and vegetation conditions are used to control runoff and reduce erosion and sedimentation; (3) Construction activity is phased when possible; (4) All erosion and sediment controls are installed before starting any land disturbance activity; (5) Erosion and sediment controls are maintained to ensure effective operation; (6) The proposed work is consistent with the vegetation standards; and (7) Best management practices for protecting and enhancing ecological and water resources identified in Best Practices for Meeting Minnesota Department of Natural Resources General Public Waters Work Permit GP 2004-0001. (d) Compliance with other plans and programs. All development must: (1) Be consistent with Minnesota Statutes, chapter 103B, and local water management plans completed under chapter 8410; (2) Meet or exceed the wetland protection standards under Minnesota Rules, chapter 8420; and (3) Meet or exceed the floodplain management standards under Minnesota Rules, chapter 6120. 5000 – 6120.6200 Sec. 44-1203. – Subdivision and Land Development Standards. (a) Purpose. (1) To protect and enhance the natural and scenic values of the MRCCA during development or redevelopment of the remaining large sites. (2) To establish standards for protecting and restoring biological and ecological functions of primary conservation areas on large sites; and (3) To encourage restoration of natural vegetation during development or redevelopment of large sites where restoration opportunities have been identified in MRCCA Plans. Council Packet Page Number 264 of 295 J2, Attachment 4 (b) Applicability. (1) The design standards in this ordinance apply to subdivisions, planned unit developments and master-planned development and redevelopment of land involving twenty (20) or more acres, including smaller individual sites within the following developments that are part of a common plan of development that may be constructed at different times: (a) Subdivisions; (b) Planned unit developments; and (c) Master-planned development and redevelopment of land. (2) The following activities are exempt from the requirements of this ordinance: (a) Minor subdivisions consisting of three or fewer lots; (b) Minor boundary line corrections; (c) Resolutions of encroachments; (d) Additions to existing lots of record; (e) Placement of essential services; and (c) Design standards: (1) Fifty (50) percent of the total parcel area must be set aside and designated as a primary conservation area. (2) If primary conservation areas exist but do not have natural vegetation (identified as restoration priorities in the MRCCA Plan), then a vegetation assessment must be completed to evaluate the unvegetated primary conservation areas and determine whether vegetation restoration is needed. (3) If primary conservation areas do not exist on the parcel and portions of the parcel have been identified in the MRCCA plan as a restoration area, vegetation must be restored in the identified areas, and the area must be set aside and designated as protected open space. (4) Stormwater treatment areas or other green infrastructure may be used to meet the protected open space requirements if the vegetation provides biological and ecological functions. (5) Land dedicated as City or County open space for public parks, or other open space or public facilities may be counted toward the protected open space requirement. Council Packet Page Number 265 of 295 J2, Attachment 4 (6) Protected open space areas must connect open space, natural areas, and recreational areas, where present on adjacent parcels, as much as possible to form an interconnected network. (7) Permanent protection of designated open space. (a) Designated open space areas must be protected through one or more of the following methods: (1) Public acquisition by a government entity for conservation purposes; (2) A permanent conservation easement, as provided in Minnesota Statutes, chapter 84C; (3) A deed restriction; and (4) Other arrangements that achieve an equivalent degree of protection. (b) Permanent protection methods must ensure the long-term management of vegetation to meet its biological and ecological functions, prohibit structures, and prohibit land alteration. Sec. 44-1204. – Exemptions. (a) Purpose. To provide exemptions to structure placement, height and other standards for specific river or water access dependent facilities as provided in Minnesota Statutes 116G.15 Subd. 4. (b) Applicability. (1) Uses and activities not specifically exempted must comply with this ordinance. Uses and activities exempted under the bluff impact zone must comply with the vegetation management and land alteration standards. (2) Uses and activities are categorized as: (a) Exempt – E. This means that the use or activity is allowed; (b) Exempt if no alternative - (E). This means that the use or activity is allowed only if no alternatives exist; and (c) Not exempt - N. This means that a use or activity is not exempt and must meet the standards of this ordinance. (c) Use and activity exemptions classification. (1) General uses and activities. Council Packet Page Number 266 of 295 J2, Attachment 4 Use or Activity Set- Height BIZ backsLimits Chimneys, church spires, N E N flag poles, public monuments Historic properties and E E E contributing properties in historic districts (Exemptions do not apply to additions or site alterations) (2) Private facilities. Use or Activity Set- Height BIZ backsLimits Access paths E N E Decks E N N (3) Public facilities. Use or Activity Set- Height BIZ backsLimits Electrical power facilities E E N Wireless communication N E N towers Bridges and bridge E E (E) approach roadways Essential services (other E E (E) than stormwater facilities) Stormwater facilities E N (E) Public transportation E N (E) facilities (4) Public recreational facilities. Use or Activity Set- Height BIZ backsLimits Monuments, flagpoles, and E E N similar park features Picnic shelters and other E N N open-sided structures Parking lots(E) N N Council Packet Page Number 267 of 295 J2, Attachment 4 Use or Activity Set- Height BIZ backsLimits Roads and driveways (E) N (E) Natural-surfaced trails, E N E access paths, and viewing areas Hard-surfaced trails and E N (E) viewing platforms Public signs and kiosks for E N (E) interpretive or directional purposes Secs. 44-1205—44-1235. - Reserved. Section II. This ordinance shall be effective following its adoption and publication. Approved by the City Council of the City of Maplewood on _____________________. Signed: _______________________________ _______________________________ Marylee Abrams, Mayor Date Attest: _______________________________ ________________________________ Andrea Sindt, City Clerk Date Council Packet Page Number 268 of 295 J2, Attachment 5 CITY OF MAPLEWOOD RESOLUTION NO. ______ RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO. ____ BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. ____, an ordinance repealing the Mississippi River Corridor Critical Area (MRCCA) Ordinance and creating a new MRCCA Ordinance; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is several pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood City Council has adopted Ordinance No. ___, repealing the MRCCA Ordinance and creating a new MRCCA Ordinance. Following is a summary of the ordinance: The provisions of the Mississippi River Corridor Critical Area (MRCCA) ordinance apply to land within the river corridor boundary as described in the State Register, volume 43, and pages 508 to 519 and shown on the Maplewood zoning map as the MRCCA overlay district. The MRCCA ordinance is consistent with state rules. The purpose of the MRCCA ordinance is to: Establish standards that protect primary conservation areas and public river corridor views from development impacts; and Establish standards that sustain and enhance the biological and ecological functions of vegetation and preserve the natural character and topography of the MRCCA; and Maintain stability of bluffs and steep slopes and ensure stability of other erosion- prone areas. The ordinance shall be effective upon adoption and publication. A full copy of the ordinance is available in the office of the city clerk. Andrea Sindt, City Clerk Council Packet Page Number 269 of 295 J2, Attachment 5 BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection. Adopted by the Maplewood City Council this ____ day of _____________. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Council Packet Page Number 270 of 295 J2, Attachment 6 ORDINANCE NO. _____ An Ordinance Repealing the Slopes and Erosion Control Ordinance and Creating a New Slopes and Bluffs Ordinance The Maplewood City Council ordains as follows: Section I. This section repeals the Slopes and Erosion Control Ordinance, Secs. 18-461 to 18-580 and replaces it with a new Slopes and Bluffs ordinance. DIVISION 7. Î SLOPES AND BLUFFS Sec. 18-461. - Definitions. Biological and ecological functions means functions of vegetation in stabilizing soils and slopes, retaining and filtering runoff, providing habitat, and recharging groundwater. Bluff means a natural topographic feature having a slope that rises at least twenty five (25) feet where the grade of the slope averages eighteen (18) percent or greater, measured over any horizontal distance of 25 feet, from the toe of the slope to the top of the slope. Where the slope begins below the ordinary high water level, the ordinary high water level is the toe of the slope. See Figure 1. Figure 1. Bluff Bluff impact zone (BIZ) means a bluff and land located within twenty (20) feet of the top of the bluff. See Figure 2. Council Packet Page Number 271 of 295 J2, Attachment 6 Figure 2. Bluff Impact Zone Bluffline means a line delineating the top of the bluff. Bluff, Toe of means a line along the bottom of a bluff, requiring field verification, such that the slope above the line exceeds 18 percent and the slope below the line is 18 percent or less, measured over a horizontal distance of 25 feet. See Figure 1. Bluff, Top of means a line along the top of a bluff, requiring field verification, such that the slope below the line exceeds 18 percent and the slope above the line is 18 percent or less, measured over a horizontal distance of 25 feet. See Figure 1. Erosion means the general process by which soils are removed by flowing surface or subsurface water or wind. Erosion control plan means a document that, when implemented, will decrease soil erosion on a parcel of land being developed, as well as off-site sediment damages. Essential services means public utilities including underground or overhead gas, electrical, communications, water distribution, or stormwater management facilities. Gross soil loss means the average annual total amount of soil material carried from one acre of land by erosion. Impervious surface means a constructed hard surface that either prevents or retards the entry of water into the soil and causes water to run off the surface in greater quantities and at an increased rate of flow than prior to development. Intensive vegetation clearing means the removal of all or a majority of the trees or shrubs in a contiguous patch, strip, row, or block. Land alteration means an activity that exposes the soil or changes the topography, drainage, or cross-section of the land, excluding gardening or similar minor soil disturbances. Native plant community means a community identified by the Minnesota Biological Survey or biological survey issued or adopted by a local, state, or federal agency. Council Packet Page Number 272 of 295 J2, Attachment 6 Natural vegetation means any combination of ground cover, understory, and tree canopy that, while it may have been altered by human activity, continues to stabilize soils, retain and filter runoff, provide habitat, and recharge groundwater. Vegetation means any combination of ground cover, understory, and tree canopy that, while it may have been altered by human activity, continues to stabilize soils, retain and filter runoff, provide habitat, and recharge groundwater. Retaining wall means a vertical or nearly vertical structure constructed to hold back soil/earth. Sediment means suspended matter carried by water, sewage or other liquids that can be deposited in a new location. Selective vegetation removal means the removal of isolated individual trees or shrubs that are not in a contiguous patch, strip, row, or block and that does not substantially reduce the tree canopy or understory cover. Setback means a separation distance measured horizontally. Steep slope means a natural topographic feature with an average slope of twelve (12) to eighteen (18) percent, measured over a horizontal distance equal to or greater than fifty (50) feet; and any slope greater than eighteen (18) percent that are not bluffs measured over a horizontal distance equal to or greater than fifty (50) feet. Stormwater management facilities are facilities for the collection, conveyance, treatment, or disposal of stormwater. Utility means electric, telephone, telegraph, cable television, water, sanitary or storm sewer, solid waste, gas or similar service operations. Water body means any lake, stream, pond, wetland or river. Wetland is the meaning given under Minnesota Statutes, section 103G.005. Sec. 18-462. - Findings and purpose. The city desires to protect steep slopes to minimize erosion, protect habitat, and reduce stress on natural water systems by preserving steep slopes in a natural, vegetated state. The purpose of this ordinance is to establish steep slope preservation and protection regulations to assure: (a) Maintain slope stability. (b) Protect downstream waterbodies from sedimentation. (c) Preserve native plant and wildlife communities. (d) Preserve natural topography. (e) Maintain existing drainage patterns. Council Packet Page Number 273 of 295 J2, Attachment 6 (f) Preserve historical and scenic significance. Sec. 18-463. - Structure and impervious surface placement. (a) Structures and impervious surfaces must not be placed in the bluff impact zones unless identified as an exemption. (b) Setbacks: (1) Bluffline: a. Accessory structures, decks, and facilities must maintain the setbacks identified in the Mississippi River Corridor Critical Area (MRCCA) ordinance (Sections 44-1191 to 44-1235). b. Principal structures must maintain the setbacks identified in the MRCCA ordinance (Sections 44-1191 to 44-1235). (2) Steep Slope: a. Principal and accessory structures, decks, and facilities must maintain a 40-foot setback to a steep slope except as follows: 1. Legally nonconforming principal and accessory structures, decks, and facilities that do not meet the setback requirements may be expanded laterally with an approved building permit. The expanded structureÓs scale and bulk is consistent with that of the original structure and existing surrounding development. 2. Exemptions to the steep slope setback: 1. Public recreation facilities. 2. Scenic overlooks. 3. Public observation platforms. 4. Public trail systems. Sec. 18-464. Î Land Alteration Standards and Stormwater Management. (a) Land alteration is prohibited on steep slopes, except for the following, which are allowed by permit. (1) Erosion control consistent with an erosion control plan approved by the local government. (2) Essential services with an erosion control plan approved by the local government. (3) Retaining walls with an erosion control plan approved by the local government. Council Packet Page Number 274 of 295 J2, Attachment 6 (4) Repair and maintenance of existing buildings and facilities with an erosion control plan approved by the local government. (5) Vegetation management. (b) Stormwater runoff must be directed away from steep slopes. Sec. 18-465. - Vegetation Management (a) Intensive vegetation clearing is prohibited on steep slopes. (b) Selective vegetation clearing is permitted on steep slopes with a permit. (c) Vegetation Restoration Plan: (1) Development of a vegetation restoration plan and reestablishment of natural vegetation is required for: a. Any vegetation removed as part of a permitted land alteration. b. Areas with soils showing signs of erosion, especially on or near the top and bottom of steep slopes. (2) Vegetation restoration plan shall: a. Include restoration with native vegetation to the greatest extent practicable. b. Be restored to an area (square feet) similar to that removed to the greatest extent practicable. c. Be restored with vegetation that provides biological and ecological function equivalent to any native plant community vegetation removed. d. Be prepared by a qualified individual with demonstrable experience and knowledge related to management of natural areas such as natural resource manager or ecologist. e. Include a maintenance plan that includes management provisions for controlling invasive species and replacement of plant loss for three years. f. Require a certificate of compliance by the City after the vegetation restoration plan requirements have been satisfied. Sec. 18-466. - Erosion control and soils. (a) The following erosion control and soil standards apply to all land alteration: (1) All erosion control, stormwater runoff, and essential service shall be designed to be maintained and operated without requiring the crossing or operation of heavy maintenance vehicles and equipment, such as Council Packet Page Number 275 of 295 J2, Attachment 6 bulldozers, trucks and backhoes, on steep slopes. This requirement may be waived by the city council where there is no other alternative. (2) Construction shall not be allowed where there are soil problems, including, but not limited to, soil-bearing strength, shrink/swell potential or excessive frost movement unless effective soil correction measures or building construction methods are approved by the building official. (3) Development shall be accomplished only in such a manner that on-site gross soil loss levels shall not exceed five tons per acre per year during construction, but only two tons per acre per year when the site is adjacent to a water body or storm sewer inlet, and one-half ton per acre per year after construction activities are completed. (4) Erosion protection measures shall make maximum use of existing vegetation, rather than the placing of new vegetation on the site. Sec. 18-467-18-580. Î Reserved. Section II. This ordinance shall be effective following its adoption and publication. Approved by the City Council of the City of Maplewood on _____________________. Signed: _______________________________ _______________________________ Marylee Abrams, Mayor Date Attest: _______________________________ ________________________________ Andrea Sindt, City Clerk Date Council Packet Page Number 276 of 295 J2, Attachment 7 CITY OF MAPLEWOOD RESOLUTION NO. ______ RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO. ____ BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. ____, an ordinance repealing the Slope and Erosion Control Ordinance and creating a new Slope and Bluffs Ordinance; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is several pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood City Council has adopted Ordinance No. ___, repealing the Slopes and Erosion Control Ordinance and creating a new Slopes and Bluffs Ordinance. The Slopes and Bluffs ordinance establishes steep slope preservation and protection regulations throughout the City, including the Mississippi River Corridor Critical Area (MRCCA). The ordinance is to maintain slope stability, protect downstream waterbodies from sedimentation, preserve native plant and wildlife communities, preserve natural topography, maintain existing drainage patterns, and preserve historical and scenic significance through regulations for setbacks, stormwater and vegetation management and erosion control. The ordinance shall be effective upon adoption and publication. A full copy of the ordinance is available in the office of the city clerk. Andrea Sindt, City Clerk Council Packet Page Number 277 of 295 J2, Attachment 7 BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection. Adopted by the Maplewood City Council this _____ day of _____________. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Council Packet Page Number 278 of 295 J2, Attachment 8 Slopes/Bluffs Ordinances September 27, 2021, City Council Meeting Mississippi River Corridor Critical Area and Council Packet Page Number 279 of 295 J2, Attachment 8 MRCCA and Slopes Ordinances Adopted in Maplewood the 1970sJanuary 4, 2017, New MRCCA Rules Adopted by the StateLocal Governments Required to Update Ordinances Based on New RulesDeadline for MaplewoodÔs Review is October 1, 2021 Background¤¤¤¤ Council Packet Page Number 280 of 295 J2, Attachment 8 Fish CreekOpen Space Carver Avenue Maplewood MRCCA Council Packet Page Number 281 of 295 J2, Attachment 8 ÏENR Drafted MRCCA 0 2 0 2 r ÏENR Drafted Slope Ord. e 1 b 2 0 Ï m 2 e 1 c y 2 ÏFinal MRCCA Submitted to the DNR e a Ï 0 1 DNR Preliminary Review 2 D 1 2 M Ï 2r 0 o -Education and Outreach o e 0 1 t2 t 1 2 2b rr 2 y 0 t ee rm 0 s 2 bb a e 2 u t oo ENR Review of Public Comment and Final RecommendationPC Preliminary ReviewPC Holds Public HearingCity Council Final Approval e u tt g y p nl n c¤¤¤¤c u e uu a OJJJASO Timeline ¤¤¤¤¤¤¤ Council Packet Page Number 282 of 295 J2, Attachment 8 DevelopmentVegetative Management ¤¤ Regulations for Land Adjacent the Mississippi River and Bluffs Along the River Including: ¤ DNR Model MRCCA Ordinance for Use by Local Governments DNR Draft MRCCA Ordinance ¤ Council Packet Page Number 283 of 295 J2, Attachment 8 and ecological functions of Sustain and enhance the biologicalvegetation.Preserve the natural character and topography of the district. ¤¤ Regulations for land within the MRCCA district.Consistent with state rules.Establish standards that protect primary conservation areas and public river corridor views from development impacts.Establish standards that: Maintain stability of bluffs and steep slopes. MRCCA Ordinance Purpose ¤¤¤¤¤ Council Packet Page Number 284 of 295 J2, Attachment 8 ks to 100-foot setback (current ordinance requires a 40-foot setback).Average setback on adjoining lots (current ordinance does not allow averaging).Accessory structures under 200 square feet and decks may encroach 15 percent into the required setback (current ordinance does not allow encroachments). ¤¤¤ Principal and accessory structure setbacbluffs: MRCCA Ordinance Changes that May Affect Single Family Homes ¤ Council Packet Page Number 285 of 295 J2, Attachment 8 bluff than the new regulations All legally-established nonconforming structures may remain (same as current ordinance).All legally-established nonconforming principal structures and decks may be expanded laterally (current ordinance does not allow lateral expansion). ¤¤ Vegetation Removal PermitNonconformities (homes and garages that were built closer to the allow): MRCCA Ordinance Changes thatMay Affect Single Family Homes¤¤ Council Packet Page Number 286 of 295 J2, Attachment 8 Friends of Mississippi River Comments and Amendments to the bluff and bluff impact definitions.Add a section on water quality impact zones.Expand bird safe lighting requirements. Require vegetation restoration be prepared by a qualified individual with demonstrable experience and knowledge related to management of natural areas such as natural resource manager or ecologist. DNR¤¤¤¤ Council Packet Page Number 287 of 295 J2, Attachment 8 Slopes and Bluffs Ordinance Purpose the City. Regulations for steep slopes throughout Consistent with the MRCCA ordinance.Maintain slope stability.Protect downstream waterbodies from sedimentation.Preserve native plant and wildlife communities.Preserve natural topography.Maintain existing drainage patterns.Preserve historical and scenic significance through regulations for setbacks, stormwater and vegetation management and erosion control. ¤¤¤¤¤¤¤¤ Council Packet Page Number 288 of 295 J2, Attachment 8 that were built closer to the ipal and accessory structures, ing structures may remain (same ing principal structures and From a steep slope Ï40 feet (princdecks, and facilities).All legally-established nonconformas current ordinance).All legally-established nonconformdecks may be expanded laterally (current ordinance does not allow lateral expansion). ¤¤¤ Structure Placement ÏPlacement of principal and accessory structures, decks, and facilities near blufflines and steep slopes. Nonconformities (homes and garages bluff than the new regulations allow): Slopes/Bluffs Ordinance Changes that May affect Single-Family Homes¤¤ Council Packet Page Number 289 of 295 J2, Attachment 8 eating a new Slopes and Bluffs authorizing publication of the Ordinance and creating a new on authorizing publication of nance repealing the Slopes and Corridor Critical Area (MRCCA) MRCCA Ordinance.MRCCA Ordinance by title and summary. Erosion Control Ordinance and crOrdinance.Slopes and Bluffs Ordinance by title and summary. Conclusion a.Motion to approve the ordinance repealing the Mississippi River b.Motion to approve the resolutic.Motion to approve the ordid.Motion to approve the resolution Council Packet Page Number 290 of 295 J3 Council Packet Page Number 291 of 295 J3 Council Packet Page Number 292 of 295 J3 Council Packet Page Number 293 of 295 J3, Attachment 1 Council Packet Page Number 294 of 295 J3, Attachment 1 Council Packet Page Number 295 of 295