HomeMy WebLinkAbout2021-09-13 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 13, 2021
City Hall, Council Chambers
Meeting No. 17-21
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:04 p.m. by Mayor Abrams.
Mayor Abrams recounted the accident that took place recently involving six North High
students resulting in the death of two, one of whom was a Maplewood resident. Mayor
Abrams gave condolences to all who are affected, expressed thanks to all first
responders who assisted, and outlined actions taken by the Mayor and Public Safety
Department.
B. PLEDGE OF ALLEGIANCE
Emily, Maria, and Sophia Hawkinson, daughters of Sgt. Tim Hawkinson, led the council in
the pledge of allegiance.
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Cave Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. August 23, 2021 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the August 23, 2021 City Council
Workshop Meeting Minutes as submitted.
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. August 23, 2021 City Council Meeting Minutes
Councilmember Juenemann moved to approve the August 23, 2021 City Council Meeting
Minutes as submitted.
September 13, 2021
City Council Meeting Minutes
1
Seconded by Councilmember Cave Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics
of concern or interest requested by councilmembers.
2. Council Presentations
None
3. Swearing-In Ceremony - Police Sergeant Tim Hawkinson and Police
Lieutenant Joe Steiner
Public Safety Director Bierdeman addressed the council and introduced the officers. City
Clerk Sindt administered the oaths. Lieutenant Steiner and Sergeant Hawkinson each
addressed the council after the pinning of their badges.
No Action Required.
4. Update of Parks & Recreation Programming and Nature Center Task Forces
Assistant City Manager/HR Director Sable gave the presentation. Recreation Program
Supervisor Brenneman provided further information. Parks & Recreation Manager
Robbins answered questions of the council.
No Action Required
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Juenemann moved to approve agenda items G1-G2.
Seconded by Councilmember Cave Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
September 13, 2021
City Council Meeting Minutes
2
ACCOUNTS PAYABLE:
$ 71,068.47Checks # 107847 thru # 107872
dated 08/24/21
$ 708,597.45Checks # 107873 thru # 107905
dated 08/31/21
$ 995,833.25Checks # 107906 thru # 107933
dated 09/07/21
$ 1,752,565.40 Disbursements via debits to checking account
dated 08/16/21 thru 09/05/21
$ 3,528,064.57 Total Accounts Payable
PAYROLL
$ 623,372.50Payroll Checks and Direct Deposits dated 08/20/21
$ 599,400.19Payroll Checks and Direct Deposits dated 09/03/21
$ 1,222,772.69 Total Payroll
$ 4,750,837.26 GRAND TOTAL
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. Resolution Allocating ARPA Funds to the EDA
Councilmember Juenemann moved to approve the Resolution Allocating American
Rescue Plan Act Funds to the Maplewood Economic Development Authority (EDA).
Resolution 21-09-1979
Resolution Allocating American Rescue Plan Funds to the Maplewood
Economic Development Authority
Whereas, the American Rescue Plan Act (ARPA) was passed by Congress on
March 10, 2021 and signed into law on March 11, 2021; and
Whereas, ARPA provides $350 billion in emergency funding for eligible state, local,
territorial, and Tribal governments to respond to the Covid-19 emergency and restore
jobs; and
Whereas, the City of Maplewood (City) was awarded a total of $4,326,328.92 in
ARPA funding (Funds), with the first half received in July of 2021; and
Whereas, ARPA authorizes the City to transfer a portion of the Funds to other units
of government; and
Whereas, ARPA authorizes Funds to be used to assist industries impacted by the
Covid-19 public health emergency, including travel, tourism, and hospitality, as well as
September 13, 2021
City Council Meeting Minutes
3
other similarly impacted industries (Aid to Impacted Industries); and
Whereas, ARPA authorizes Funds to be used to assist small businesses and non-
profits recover from the negative economic impacts of the Covid-19 pandemic (Aid to
Nonprofit Agencies); and
Whereas, the Maplewood Economic Development Authority (EDA) plans to provide
grants to assist businesses and nonprofits impacted by the Covid-19 public health
emergency (Assistance Grants), and proposes to use a portion of the Funds for such
purposes; and
Whereas, the City Council has determined that transferring the administration of a
portion of the Funds to the EDA for the Assistance Grants is in the best interests of the
City and that the Funds designated for Assistance Grants will comply with federal and
state guidelines for the use of the Funds under ARPA.
Therefore, Be It Resolved that the Maplewood City Council hereby allocates a total
of $390,000 of the Funds to the Maplewood EDA, with $40,000 for Aid to Impacted
Industries and $350,000 for Aid to Nonprofit Agencies for the purpose of administering
the Assistance Grants, in accordance with federal and state guidelines for expending the
Funds.
Be It Further Resolved that the City Council will allocate or expend the remaining
ARPA funds at an appropriate time during the grant period.
Seconded by Councilmember Cave Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
1. Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
Assistant City Engineer Jarosch gave the staff report. Public Works Director Love
provided further information. City Attorney Batty gave additional information. Council
directed staff to continue September assessment hearings in future years.
Mayor Abrams opened the public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Adopting Assessment Roll
for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08.
Resolution 21-09-1980
September 13, 2021
City Council Meeting Minutes
4
RESOLUTION ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to resolution passed by the City Council on August 23,
2021, calling for a Public Hearing, the assessment roll for the Montana-Nebraska Area
Pavement Rehabilitation, City Project 20-08 was presented in a Public Hearing, pursuant
to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
No objections received as of September 7, 2021.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a
part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2. That the City Engineer and City Clerk are hereby instructed to review the
objections received and report to the City Council at the regular meeting on
September 13, 2021 as to their recommendations for adjustments.
3. The assessment roll for the Montana-Nebraska Area Pavement
Rehabilitation as amended, without those property owners’ assessments that
have filed objections, a copy of which is attached hereto and made a part
hereof, is hereby adopted. Said assessment roll shall constitute the special
assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
4. Such assessments shall be payable in equal annual installments extending
over a period of and 15 years for residential properties and 8 years for
commercial properties, the first installments to be payable on or before the
first Monday in January 2022 and shall bear interest at the rate of 3.3 percent
per annum from the date of the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from the
date of this resolution until December 31, 2021. To each subsequent
installment when due shall be added interest for one year on all unpaid
installments.
The owner of any property so assessed may, at any time prior to certification
of the assessment to the county auditor, but no later than November 1, 2021,
pay the whole of the assessment on such property, without interest, to the
city clerk; and they may, at any time after November 15, 2021, pay to the
county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
September 13, 2021
City Council Meeting Minutes
5
5. The City Engineer and City Clerk shall forthwith after November 15, 2021, but
no later than November 16, 2021, transmit a certified duplicate of this
assessment to the county auditor to be extended on the property tax lists of
the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
2. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
Assistant City Engineer Jarosch gave the staff report.
Mayor Abrams opened the public hearing. The following person spoke:
1. Miguel Olvera, 967 Dennis Street S.
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Adopting Assessment Roll
for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09.
Resolution 21-09-1981
RESOLUTION ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to resolution passed by the City Council on August 23,
2021, calling for a Public Hearing, the assessment roll for the Southcrest-Ferndale Area
Pavement Rehabilitation, City Project 20-09 was presented in a Public Hearing, pursuant
to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
a. Parcel 132822430005 – Benjamin and Debra Reece, 2508 Southcrest Avenue
East. It is currently proposed that 2508 Southcrest Avenue be assessed for
two residential units for a total assessment amount of $6,900. The property
owners are requesting a cancellation of one residential unit of their proposed
assessment due to a utility easement over the vacant portion of their property,
which makes the vacant portion unbuildable.
No other objections have been received as of September 7, 2021.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a
part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
September 13, 2021
City Council Meeting Minutes
6
the assessment levied against it.
2. That the City Engineer and City Clerk are hereby instructed to make the
following adjustments to the assessment roll for the Southcrest-Ferndale Area
Pavement Rehabilitation, City Project 20-09:
a. Parcel 132822430005 – Benjamin and Debra Reece, 2508 Southcrest
Avenue East. It is currently proposed that 2508 Southcrest Avenue be
assessed for two residential units for a total assessment amount of
$6,900. The property owners are requesting a cancellation of one
residential unit of their proposed assessment due to a utility easement
over the vacant portion of their property, which makes the vacant portion
unbuildable. Staff have verified this situation and recommend approval of
the cancellation of one of the two residential units from the assessment to
2508 Southcrest Avenue. The new total assessment for this parcel will be
one residential unit at $3,450.
3. The assessment roll for the Southcrest-Ferndale Area Pavement
Rehabilitation as amended, without those property owners’ assessments that
have filed objections, a copy of which is attached hereto and made a part
hereof, is hereby adopted. Said assessment roll shall constitute the special
assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
4. Such assessments shall be payable in equal annual installments extending
over a period of and 15 years for residential properties and 8 years for
commercial properties, the first installments to be payable on or before the first
Monday in January 2022 and shall bear interest at the rate of 3.3 percent per
annum from the date of the adoption of this assessment resolution. To the
first installment shall be added interest on the entire assessment from the date
of this resolution until December 31, 2021. To each subsequent installment
when due shall be added interest for one year on all unpaid installments.
The owner of any property so assessed may, at any time prior to certification
of the assessment to the county auditor, but no later than November 1, 2021,
pay the whole of the assessment on such property, without interest, to the city
clerk; and they may, at any time after November 15, 2021, pay to the county
auditor the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such
payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
5. The City Engineer and City Clerk shall forthwith after November 15, 2021, but
no later than November 16, 2021, transmit a certified duplicate of this
assessment to the county auditor to be extended on the property tax lists of
the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes
Seconded by Councilmember Cave Ayes – All
The motion passed.
motion passed
September 13, 2021
City Council Meeting Minutes
7
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Adopting the 2022 Preliminary Property Tax Levy and Setting the
2022 Budget Public Hearing Date and Time
Finance Director Paulseth gave the presentation.
Councilmember Juenemann moved to adopt the resolution setting a preliminary tax levy
for taxes payable in 2022 of $24,369,853, and setting the 2022 budget hearing for
December 13, 2021 at 7:00 PM.
Resolution 21-09-1982
RESOLUTION ADOPTING THE 2022 PRELIMINARY PROPERTY TAX LEVY
AND SETTING THE 2022 BUDGET PUBLIC HEARING DATE AND TIME
WHEREAS, State law requires that the City Council adopt a proposed property
tax levy for taxes payable in 2022 by September 30, 2021; and
WHEREAS, the City Council has reviewed the proposed 2022 Budget and has
determined the amount of the proposed tax levy payable in 2022, which is the maximum
amount that will be levied.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA THAT:
1. The proposed tax levy for taxes payable in 2022, in the amount of $24,369,853 is
hereby adopted and shall be certified to the Ramsey County Auditor as follows
General Fund $18,185,680
Debt Service Funds $ 5,011,931
EDA Fund $ 100,000
Capital Improvement Fund $ 210,000
Public Safety Equipment Fund $ 425,000
Building and Facilities Fund $ 225,000
Community Center Fund $ 212,242
Total Levy $24,369,853
2. Debt levies have been reduced by other revenue sources as follows
September 13, 2021
City Council Meeting Minutes
8
Levy year 2021ADDITIONS ORCERTIFIED
ORIGINALDATEPAYABLE 2022REDUCTIONS BYDEBT
BOND ISSUES PRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY
=======================================================================================
GO IMP 2007B5,090,00015-Oct-07$ -0.00$ -
GO IMP REFUNDING 2009A4,680,0001-Apr-090.000.000.00
GO IMP 2011A10,000,0001-Jun-110.000.000.00
GO 2012A5,780,0001-Jul-12115,216.00-60,596.0054,620.00
GO 2013A refunding6,180,0001-Jun-13446,368.13-0.13446,368.00
GO 2013B refunding3,700,00018-Dec-13214,856.25-0.25214,856.00
GO 2014A 7,745,0001-Aug-14519,615.770.23519,616.00
GO Imp 2015A refunding3,790,0001-Jan-15343,665.000.00343,665.00
GO 2015B 1,215,0008-Jul-15114,240.00-67,620.0046,620.00
GO 2015C refunding7,990,0008-Jul-15439,373.04-0.04439,373.00
GO 2016A 3,765,0008-Sep-16170,233.840.16170,234.00
GO 2016B refunding5,775,0008-Sep-16563,592.50-200,345.50363,247.00
GO Imp Refunding 2017B3,145,00011-May-17537,624.37-0.37537,624.00
GO 2017A3,850,00011-May-17102,469.62165,000.38267,470.00
GO 2018A6,940,00014-Jun-18287,476.00171,000.00458,476.00
GO 2019A4,475,00018-Jul-19157,676.5796,783.43254,460.00
GO 2020A5,480,0004-Nov-20415,593.63-190,970.63224,623.00
GO 2020B6,200,0001-Jul-20347,422.970.03347,423.00
GO CAPT IMPR 2021A9,500,00025-Jan-21323,255.630.37323,256.00
---------------------------------------------------------------------
$5,098,679.32-$86,748.69$5,011,931.00
========================================
3. The date for the public hearing and consideration of the final 2022 levy and
budget shall be Monday, December 13, 2021 at 7:00 pm in the Maplewood City
Council Chambers
Seconded by Councilmember Knutson Ayes – All
The motion passed.
2. Second Amendment to Maplewood Community Center Operating Agreement
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the Second Amendment to Maplewood
Community Center Operating Agreement with the YMCA of the North, dated September
13, 2021.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:55 p.m.
Andrea Sindt, City Clerk
September 13, 2021
City Council Meeting Minutes
9