HomeMy WebLinkAbout2021-06-28 City Council Meeting MinutesA
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 28, 2021
Held Remotely Via Conference Call
Meeting No. 12-21
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams reflected on the opening of City Hall and events such as theater and
fireworks at Hazelwood Park, and also announced the creation of a new Parks & Natural
Resources Department.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
APPROVAL OF MINUTES
1. June 14, 2021 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the June 14, 2021 City Council Workshop
Meeting Minutes as submitted.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
2. June 14, 2021 City Council Meeting Minutes
Councilmember Cave moved to approve the June 14, 2021 City Council Meeting Minutes
ac ci ihmittari
Seconded by Councilmember Juenemann Ayes — 4, via roll call
Abstain — Knutson due to absence
June 28, 2021
City Council Meeting Minutes
1
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics
of concern or interest requested by councilmembers.
2. Council Presentations
None
3. Resolution of Appreciation for Public Safety Director Scott Nadeau
Mayor Abrams read the Resolution of Appreciation then introduced and played the video
tribute to Chief Nadeau. All councilmembers gave words of thanks. Chief Nadeau
addressed the council and expressed his gratitude.
Councilmember Juenemann moved to accept the Resolution of Appreciation for Public
Safety Director Scott Nadeau's Service to Maplewood.
Resolution 21-06-1955
RESOLUTION OF APPRECIATION
WHEREAS, the City of Maplewood hired Scott Nadeau as the Public Safety
Director August 2017;
WHEREAS, Chief Nadeau has served the City of Maplewood with honor and
integrity during his tenure;
WHEREAS, Chief Nadeau has brought the Strengths of being an Achiever,
Maximizer, Strategic Thinker, Activator, and a healthy amount of Competition in pursuit of
community connectedness and overall public safety;
WHEREAS, Chief Nadeau's community -centered, problem -solving approach led
to the launch of several programs that have helped the city provide better services in the
areas of community outreach and people experiencing mental health crisis;
WHEREAS, Chief Nadeau has ensured the Public Safety Department's members
better mirror the demographics of the community they serve.
WHEREAS, Chief Nadeau's colleagues throughout the City have benefitted from
his experience, wisdom, and friendship;
WHEREAS, Chief Nadeau built a stronger department;
NOW, THEREFORE, IT IS HEREBY RESOLVED, for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Chief Scot Nadeau, Director of Public Safety
is hereby extended our gratitude and appreciation for his years of service to the City of
Maplewood and Minnesota's law enforcement community.
June 28, 2021
City Council Meeting Minutes
2
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda items G4 and G5 were highlighted.
Councilmember Juenemann moved to approve agenda items G1 -G6.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 64,449.90 Checks # 107559 thru # 107581
dated 06/15/21
$ 114,199.40 Checks # 107582 thru # 107607
dated 06/22/21
$ 1,221,398.30 Disbursements via debits to checking account
dated 06/07/21 thru 06/20/21
$ 1,400,047.60 Total Accounts Payable
PAvRnl I
$ 624,115.63 Payroll Checks and Direct Deposits dated 06/11/21
$ 624,115.63 Total Payroll
$ 2,024,163.23 GRAND TOTAL
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
2. Financial Report for the Month Ended May 31, 2021
No Action Required.
June 28, 2021
City Council Meeting Minutes
3
3. Local Lawful Gambling Permit for the Church of the Presentation of the
Blessed Virgin Mary, 1725 Kennard Street
Councilmember Juenemann moved to approve the Local Lawful Gambling permit for the
Church of the Presentation of the Blessed Virgin Mary on September 11 th and 12th,
2021.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
4. Support of Affordable Housing Projects
a. JB Vang, 1310 Frost Avenue
1. Resolution of Support
2. Letter of Support from Mayor
3. Acknowledgment of Receptivity of a Metropolitan Council LCA
Funding Award
Councilmember Juenemann moved to approve the Resolution of Support, Mayoral Letter
of Support and Acknowledgement of Receptivity of the Metropolitan Council LCA Funding
Award for the JB Vang project at 1310 Frost Avenue.
Resolution 21-06-1956
SUPPORTING USE OF FINANCIAL ASSISTANCE FOR A RENTAL HOUSING
DEVELOPMENT PROJECT
WHEREAS, the Maplewood City Council has received a request to provide
financial assistance to JB Vang Partners for an approximately 75 -unit affordable, rental
housing apartment building to be located at 1310 Frost Avenue, Maplewood, Minnesota;
and
WHEREAS, in connection with its application to Minnesota Housing for tax credits,
the Developer has requested that the City Council indicate its support of the use of tax
increment financing assistance for the project.
NOW, THEREFORE, BE IT RESOLVED, by the Maplewood City Council as
follows:
The Maplewood City Council supports the use of tax increment financing
assistance in an amount not to exceed $1,036,000 over an anticipated term of 15 -years;
provided, however, that authorization and form of financing for the project is solely within
the discretion of the City Council after satisfaction of all conditions required pursuant to
the Economic Development Authorities Act, Minnesota Statutes, Sections 469.090 to
469.1080 (the "EDA Act"), and is authorized pursuant to Minnesota Statutes §469.174 to
§469.1794 (the "TIF Act"), including without limitation, (i) determining that financial
assistance is necessary for the project; (ii) verification of development financing need that
substantiates that "but for" the use of tax increment financing the project would be unable
to proceed; and (iii) a public hearing.
Seconded by Councilmember Cave
Ayes — All, via roll call
June 28, 2021
City Council Meeting Minutes
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The motion passed.
b. MWF Properties, 1375 Frost Avenue
1. Resolution of Support
2. Letter of Support from Mayor
3. Acknowledgment of Receptivity of a Metropolitan Council LCA
Funding Award
Councilmember Juenemann moved to approve the Resolution of Support, Mayoral Letter
of Support and Acknowledgement of Receptivity of the Metropolitan Council LCA Funding
Award for the MWF Properties project at 1375 Frost Avenue.
Resolution 21-06-1957
SUPPORTING USE OF FINANCIAL ASSISTANCE FOR A RENTAL HOUSING
DEVELOPMENT PROJECT
WHEREAS, the Maplewood City Council has received a request to provide
financial assistance to MWF Properties for an approximately 58 -unit affordable, rental
housing apartment building to be located at 1375 Frost Avenue, Maplewood, Minnesota;
and
WHEREAS, in connection with its application to Minnesota Housing for tax credits,
the Developer has requested that the City Council indicate its support of the use of tax
increment financing assistance for the project.
NOW, THEREFORE, BE IT RESOLVED, by the Maplewood City Council as
follows:
The Maplewood City Council supports the use of tax increment financing
assistance in an amount not to exceed $750,000 over an anticipated term of 13 -years;
provided, however, that authorization and form of financing for the project is solely within
the discretion of the City Council after satisfaction of all conditions required pursuant to
the Economic Development Authorities Act, Minnesota Statutes, Sections 469.090 to
469.1080 (the "EDA Act"), and is authorized pursuant to Minnesota Statutes §469.174 to
§469.1794 (the "TIF Act"), including without limitation, (i) determining that financial
assistance is necessary for the project; (ii) verification of development financing need that
substantiates that "but for" the use of tax increment financing the project would be unable
to proceed; and (iii) a public hearing.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
c. Reuter Walton, 1136 and 1160 Frost Avenue
1. Resolution of Support
2. Letter of Support from Mayor
3. Acknowledgment of Receptivity of a Metropolitan Council LCA
Funding Award
June 28, 2021
City Council Meeting Minutes
5
Councilmember Juenemann moved to approve the Resolution of Support, Mayoral Letter
of Support and Acknowledgement of Receptivity of the Metropolitan Council LCA Funding
Award for the Reuter Walton oroiect at 1136 and 1160 Frost Avenue.
Resolution 21-06-1958
SUPPORTING USE OF FINANCIAL ASSISTANCE FOR A RENTAL HOUSING
DEVELOPMENT PROJECT
WHEREAS, the Maplewood City Council has received a request to provide
financial assistance to Reuter Walton for an approximately 65 -unit affordable, rental
housing apartment building to be located at 1160 Frost Avenue, Maplewood, Minnesota;
and
WHEREAS, in connection with its application to Minnesota Housing for tax credits,
the Developer has requested that the City Council indicate its support of the use of tax
increment financing assistance for the project.
NOW, THEREFORE, BE IT RESOLVED, by the Maplewood City Council as
follows:
The Maplewood City Council supports the use of tax increment financing
assistance in an amount not to exceed $600,000 over an anticipated term of 9 -years;
provided, however, that authorization and form of financing for the project is solely within
the discretion of the City Council after satisfaction of all conditions required pursuant to
the Economic Development Authorities Act, Minnesota Statutes, Sections 469.090 to
469.1080 (the "EDA Act"), and is authorized pursuant to Minnesota Statutes §469.174 to
§469.1794 (the "TIF Act"), including without limitation, (i) determining that financial
assistance is necessary for the project; (ii) verification of development financing need that
substantiates that "but for" the use of tax increment financing the project would be unable
to proceed; and (iii) a public hearing.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
5. Sterling Street Bridge Replacement, City Project 16-25, Agreement to State
Transportation Fund Local Bridge Replacement Program Grant Terms and
Conditions, SAP 138-150-001
Councilmember Juenemann moved to approve the Resolution for the Agreement to State
Transportation Fund Local Bridge Replacement Program Grant Terms and Conditions,
State Aid Project (SAP) 138-150-001, Sterling Street Bridge Replacement, City Project
16-25 and authorize the Mayor and City Manager to sign the attached resolution and
agreement.
Resolution 21-06-1959
AGREEMENT TO STATE TRASPORTATION FUND LOCAL BRIDGE
REPLACEMENT PROGRAM GRANT TERMS AND CONDITIONS
SAP 138-150-001
June 28, 2021
City Council Meeting Minutes
6
WHEREAS, the City of Maplewood has applied to the Commissioner of
Transportation for a grant from the Minnesota State Transportation Fund for construction
of Bridge No.62J20; and
WHEREAS, the Commissioner of Transportation has given notice that funding for
this bridge is available; and
WHEREAS, the amount of the grant has been determined to be $496.098.00 by
reason of the lowest responsible bid;
NOW THEREFORE, be it resolved that the City of Maplewood does hereby agree
to the terms and conditions of the grant consistent with Minnesota Statutes, section
174.50, and will pay any additional amount by which the cost exceeds the estimate, and
will return to the Minnesota State Transportation Fund any amount appropriated for the
project but not required. The proper city officers are authorized to execute a grant
agreement and any amendments thereto with the Commissioner of Transportation
concerning the above -referenced grant.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
6. Resolution for a Lawful Gambling Premises Permit for Maplewood Moose
Lodge #963, 1832 Gervais Court East
Councilmember Juenemann moved to approve the resolution for a lawful gambling
Premises permit for the Maplewood Moose Lodge #963 to conduct gambling activities at
the Maplewood Moose Lodge and Family Center, 1832 Gervais Court East.
Resolution 21-06-1960
LAWFUL GAMBLING PREMISES PERMIT FOR
MAPLEWOOD MOOSE LODGE #963
WHEREAS, Maplewood Moose Lodge #963 has submitted an application to the
City of Maplewood requesting City approval of a Lawful Gambling Premises permit
application, to be used at Maplewood Moose Lodge and Family Center, 1832 Gervais
Court East;
WHEREAS, local approval is required prior to the Gambling Control Board's
issuance of a premises permit;
BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the
premises permit for lawful gambling is approved for Maplewood Moose Lodge #963 to
conduct gambling activities at Maplewood Moose Lodge and Family Center, 1832
Gervais Court East.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Board approve said permit application as being in compliance with Minnesota
Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
June 28, 2021
City Council Meeting Minutes
7
of Maplewood, MN, be forwarded to the Gambling Control Board for their approval.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
None
UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Ordinance Amendment to Rezone the City's Existing Planned Unit
Development (PUD) Parcels to PUD -Fixed District
Community Development Director Thomson gave the staff report.
a. PUD Rezoning Ordinance Amendment
Councilmember Juenemann moved to approve the ordinance amendment to rezone the
City's existing Planned Unit Development (PUD) parcels to PUD -Fixed District,
Ordinance 1019
A ZONING MAP AMENDMENT ORDINANCE REZONING ALL PROPERTY IN THE
CITY OF MAPLEWOOD ZONED PLANNED UNIT DEVELOPMENT (PUD) TO
PLANNED UNIT DEVELOPMENT (PUD) — FIXED DISTRICT
The Maplewood City Council ordains as follows:
Section 1.
1.01 All properties approved up until this date as a PUD are hereby rezoned from
existing districts to "PUD — Fixed District". The City previously modified the PUD
adoption and amendment process. All existing PUD properties in the City are to
be rezoned to PUD -Fixed District. The rezoning process will not change the
specific regulations within existing PUDs but will establish the new process for
creating future PUDs and amending existing PUDs.
1.02 The property identification numbers are:
252922120010
132922330044
132922330056
252922120075
132922330003
102922240041
132922330049
132922330053
252922120053
132922330013
102922240043
132922330035
252922120052
252922120047
132922330060
252922120073
132922330033
252922120179
252922120172
132922330017
132922330059
132922330037
252922120077
252922120044
132922330014
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252922120076
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June 28, 2021
City Council Meeting Minutes
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June 28, 2021
City Council Meeting Minutes
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June 28, 2021
City Council Meeting Minutes
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June 28, 2021
City Council Meeting Minutes
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June 28, 2021
City Council Meeting Minutes
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2.01 Section 44-1165 outlines criteria the City Council must consider when
considering a zoning map amendment:
1. Assure itself that the proposed change is consistent with the spirit, purpose
and intent of city code.
June 28, 2021
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17
2. Determine that the proposed change will not substantially injure or detract
from the use of neighboring properties or from the character of the
neighborhood and that the use of the property adjacent to the area included
in the proposed change or plan is adequately safeguarded.
3. Determine that the proposed change will serve the best interests and
conveniences of the community, where applicable, and the public welfare.
4. Consider the effect of the proposed change upon the logical, efficient, and
economical extension of public services and facilities, such as public water,
sewers, police and fire protection and schools.
5. Be guided in its study, review and recommendation by sound standards of
subdivision practice where applicable.
6. Impose such conditions, in addition to those required, as are necessary to
ensure that the intent of this chapter is complied with, which conditions may
include but not be limited to harmonious design of buildings; planting and the
maintenance of a sight or sound screen; the minimizing of noxious, offensive
or hazardous elements; and adequate standards of parking and sanitation.
Section 3.
3.01 The City Council hereby approves the ordinance. Approval is based on the
findings that the zoning map amendment meets the criteria outlined in
section 2 of this ordinance.
Section 4.
4.01
This ordinance shall be effective following its adoption and publication.
Seconded by Councilmember Knutson Ayes — All, via roll call
b. Resolution Authorizing Publication of the Ordinance by Title and
Summary (4 votes)
Councilmember Juenemann moved to approve the resolution authorizing publication of
the ordinance by title and summary (4 votes).
Resolution 21-06-1961
RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO.1019
BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Maplewood has adopted Ordinance
No. 1019, an ordinance amending the city's zoning map; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title
and summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance contains changes to the zoning map; and
WHEREAS, the City Council believes that the following summary would clearly
June 28, 2021
City Council Meeting Minutes
18
inform the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood that the City Clerk shall cause the following summary of Ordinance No. 1019
to be published in the official newspaper in lieu of the entire ordinance:
Public Notice
The Maplewood City Council has adopted Ordinance No. 1019, amending the
city's zoning map. The City previously modified the PUD adoption and amendment
process. All existing PUD properties in the City are to be rezoned to PUD -Fixed District
The rezoning process will not change the specific regulations within existing PUDs but
will establish the new process for creating future PUDs and amending existing PUDs.
BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that
the City Clerk keep a copy of the ordinance in her office at city hall for public inspection
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
2. Administrative Citation Ordinance
Community Development Director Thomson gave the staff report.
a. Administrative Citation Ordinance Amendment
Councilmember Juenemann moved to approve the ordinance amendment regarding the
city's administrative citation process.
Ordinance 1020
AN ORDINANCE REVISING ADMINISTRATIVE CITATION PROCEDURES
APPLICABLE TO VIOLATIONS OF THE CITY CODE
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS
FOLLOWS:
Section 1. Section 1-14 of the Maplewood City Code is hereby amended to read as
follows:
Sec. 1-14. - Reserved.
Section 2. Section 1-15 of the Maplewood City Code is hereby amended to read as
follows:
Sec. 1-15. - Criminal offenses; penalties for violations; continuing violations.
(a) Criminal offenses, misdemeanors and petty misdemeanors. Whenever in this
City Code, in any ordinance of the city, or in any rule or regulation adopted
pursuant to this City Code or such ordinance, an act is prohibited or is made or
declared to be unlawful, such act shall be considered a misdemeanor punishable
June 28, 2021
City Council Meeting Minutes
19
by a fine of not exceeding $1,000.00 or by imprisonment not to exceed 90 days
or both. However, for a petty misdemeanor the sentence of a fine of not more
than $300.00 may be imposed. City Code violations may also constitute
administrative penal offenses pursuant to section 1-17 of the Code.
(b) Violations of traffic ordinances, rules or regulations. Every person convicted of a
violation of a section of the city traffic code or of any city traffic ordinance, rule or
regulation, which covers the same subject for which a penalty is provided for in
Minn. Stats. ch. 169, shall be punished in accordance with the penalty provided
for in Minn. Stats. ch. 169.
(c) Vehicle standing or parking violations. Every person convicted of a violation of a
section of the city traffic code or of any city traffic ordinance, rule or regulation,
which regulates the standing or parking of vehicles, shall be punished by a fine of
not more than $300.00. However, if such conviction is preceded by two or more
convictions within the immediate preceding 12 -month period for violating those
sections of the traffic code regulating the standing or parking of vehicles, this
subsection shall not apply.
(d) Continuing violations. Each day any such violation or failure to perform such act
described in this section shall continue shall constitute a separate offense, unless
otherwise specifically provided.
Section 3. Section 1-17 of the Maplewood City Code is hereby repealed in its entirety and
shall read as follows:
Sec. 1-17. -Administrative penal offenses.
(a) Purpose. The City Council of the City of Maplewood finds that there is a need for
alternative methods of enforcing the City Code to better ensure compliance with
the ordinances of the City. Pursuant to the City's authority under Minnesota law,
including, but not necessarily limited to Minnesota Statutes, section 412.231, as
may be amended from time to time, the City Council deems it necessary to
designate any violation of the City Code as an administrative penal offense which
shall be subject to the terms outlined herein, which is necessary to ensure the
good order of the City, and to protect the health, safety, and general welfare of
the City and its residents. While criminal fines and penalties have been the
most frequent enforcement mechanism, administrative enforcement of the City
Code will increase compliance with the Code, will encourage citizens to become
more receptive to enforcement efforts, will be less formal and more cost-
effective, and will keep many violations out of the criminal justice system.
Accordingly, the City Council finds that the use of administrative citations is a
legitimate alternative method of enforcement of the City Code that is also an
effective way to promote the health, safety, and welfare of the citizens. This
method of enforcement shall be in addition to and not exclusive of any other legal
remedy, including, without limitation, the filing of criminal charges or other civil
remedies for City Code violations.
(b) Administrative penal offense defined. A violation of any provision of the City
Code is hereby declared to be an administrative penal offense, punishable by an
June 28, 2021
City Council Meeting Minutes
20
administrative citation and administrative fine in an amount not to exceed
$1000.00 per offense. In addition to a violation of any provision of the City Code,
the following shall be deemed to be administrative penal offenses:
(1) Any violation or failure to comply with the terms and conditions of any
City approval, including but not limited to previously approved licenses
or permits;
(2) Knowingly making any false statement, including submission of a false
document, or a material omission made in connection with an
application or procedure provided for in the City Code; and
(3) Assisting in or allowing to occur any violation herein specified.
(c) Exceptions. Exceptions to the violations defined as an administrative penal
offense include:
a. Traffic violations that are classified as a crime or petty misdemeanor in
Minnesota Statutes, chapters 168, 169,169A, 170 and 171;
b. Any City Code violation that pertains to business licensing regulations,
false alarms, dangerous dog regulations, and traffic and vehicle
violations that are regulated under Chapter 36 of the City Code; and
c. Any violation of a state law that preempts local regulations on the
same topic.
(d) Continuing violations. Each calendar day that any City Code violation persists
shall constitute a separate and distinct offense for which a separate penalty may
be imposed. The City Manager may exercise discretion in imposing an
administrative fine for more than one day of a continuing offense or increasing
the amount for a repeat offender.
(e) Penalties cumulative. Nothing in this Section shall prevent the City from taking
such other actions as are permitted under law, and the penalties provided here
shall be cumulative.
(f) Notice of violation. The City Manager, Community Development Director,
Building Official, Neighborhood Preservation Specialist, any member of the
City's police or fire departments, or any member of city staff to whom such
authority is delegated by the City Manager (an "enforcement officer") shall be
charged with determining whether the provisions of the City Code are being met
and enforcing the provisions of the City Code with respect to any property or
condition within the City. If the enforcement officer has a reasonable belief that
an administrative penal offense has occurred, the enforcement officer may
deliver, either in person or by United States first class mail, written notice of
violation to a person suspected or known to have committed an administrative
penal offense and/or to the owner of property upon which an administrative
penal offense has been or is being committed. The notice shall identify the
June 28, 2021
City Council Meeting Minutes
21
administrative penal offense, the location upon which the administrative penal
offense occurred or is occurring, and the recommended corrective action.
Except in the case of a violation that constitutes an immediate danger to public
health, safety, or welfare for which immediate corrective action is required, the
notice shall state that the alleged violator has, at the discretion of the
enforcement officer, up to 30 days to correct or abate the administrative penal
offense. If the alleged violator and/or owner of property upon which an
administrative penal offense is being committed is unable to correct or abate the
offense within the prescribed time, that person may request in writing an
extension from the enforcement officer. Any extension granted by the
enforcement officer, in the exercise of his or her sole discretion, shall be in
writing and shall specifically state the date of expiration. If the administrative
penal offense is not corrected or abated as outlined in the notice within the
prescribed time or any extension thereto, the enforcement officer may issue an
administrative citation, as provided below.
(g) Administrative citation. Upon reasonable belief that an administrative penal
offense has occurred and has not been corrected or abated as provided in the
written notice of violation, the City Manager, or his or her authorized designee,
may issue an administrative citation to the person responsible for the offense by
first class mail. The fees for such administrative citation shall be those adopted
by the City Council in the City's official fee schedule. Fees shall be established
by the City Council for level one, level two, and level three violations based on
the nature and seriousness of the violation itself, and code enforcement staff is
hereby delegated with the authority and responsibility of categorizing individual
Code violations that are subject to administrative penalties within said levels via
staff policy. If the person responsible for the offense is not the property owner,
the City Manager, or his or her authorized designee, shall also mail a copy of
the administrative citation to the owner of the property upon which the
administrative penal offense has been or is being committed. The administrative
citation must state the date, time, and nature of the offense, the name of the
official issuing the citation, the amount of the administrative fine, and the
manner for paying the fine or appealing the citation.
(h) Appeals; hearing.
(1) Any person issued an administrative citation under this section shall
have the right to appeal such citation by filing a written notice of appeal
with the City Manager or his or her authorized designee, within 14 days
of the date of such citation. Upon receipt of such written notice, the City
Manager shall schedule the appeal hearing before a hearing officer
within 45 days from the date of such notice. Notice of the time and
place of said hearing shall be mailed to the appealing party no later
than 10 days prior to the hearing date.
(2) The appeal will be heard by the hearing officer. At the hearing, the
parties will have an opportunity to present testimony and documentary
evidence and question witnesses, but strict compliance with Minnesota
Rules of Evidence will not be required. The hearing officer may impose
limitations on the scope of evidence to be allowed, as well as time limits
June 28, 2021
City Council Meeting Minutes
22
which may apply to such appeal hearings, and any other substantive or
procedural elements which the hearing officer deems appropriate.
(3) The hearing officer shall issue its findings of fact and conclusions, in
writing, within 30 days following the hearing. The hearing officer, upon
finding that an administrative citation was justified, may uphold the
citation as issued or may amend the penalties, subject to the maximum
amounts provided in the City's fee schedule. If the hearing officer finds
that the administrative citation was not justified, it may overturn the
citation and take any other action it deems reasonably necessary.
(4) The City may suspend or revoke a City -issued license, permit, or other
approval associated with the violation, subject to any applicable
procedural requirements contained in the City Code. Suspension or
revocation of a license, permit or other approval is authorized
regardless of whether additional penalties (such as administrative fines)
are imposed for the violation.
(5) Failure to attend the hearing constitutes a waiver of the violator's rights
to a hearing and an admission of the violation. The hearing officer may
waive this result upon a showing of good cause. Examples of "good
cause" are: death or incapacitating illness of the accused; a court order
requiring the accused to appear for another hearing at the same time;
and lack of proper service of the citation or notice of the hearing. "Good
cause" does not include forgetfulness and intentional delay.
(6) An aggrieved party may obtain judicial review of the decision of the
hearing officer according to any applicable law.
(i) Recovery of civil penalties.
(1) If a civil penalty is not paid within the time specified in the administrative
citation or in the decision on appeal, it shall constitute:
(i) A lien upon the real property upon which the violation occurred if the
property or improvements on the property was the subject of the
violation and the property owner was found responsible for that
violation; or
(ii) A personal obligation of the violator in all other situations.
(2) A lien may be assessed against the property and collected in the same
manner as taxes.
(3) A lien may be collected as a special charge, as authorized by
Minnesota Statutes, sections 366.011 and 366.012, as well as
Minnesota Statutes, section 415.01, subd. 2.
(4) A personal obligation may be collected by any appropriate legal means.
June 28, 2021
City Council Meeting Minutes
23
Section 4. Fee Schedule. The city's comprehensive fee schedule shall be amended to
include a new section entitled "Administrative Penalties," which shall include the
following:
First offense
Level one violation
$50.00
Level two violation
$100.00
Level three violation
$400.00
Second offense (within 24 months of prior):
Level one violation
$100.00
Level two violation
$200.00
Level three violation
$800.00
Third/subsequent offense (within 24 months of at least two):
Level one violation
$200.00
Level two violation
$400.00
Level three violation
$1,000.00
Section 5. Effective Date. This Ordinance shall be effective following its adoption and
publication.
Seconded by Councilmember Cave
Ayes — All, via roll call
b. Resolution Authorizing Publication of the Ordinance by Title and
Summary (4 votes)
Councilmember Juenemann moved to approve the resolution authorizing publication of
the ordinance by title and summary (4 votes).
Resolution 21-06-1962
RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO. 1020
BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Maplewood has adopted Ordinance
No. 1020, an ordinance revising administrative citation procedures applicable to violations
of the city code; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title
and summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance defines administrative penal offenses, outlines the
process for issuing citations for administrative penal offenses, establishes an appeals
process for issued citations and sets the fees associated with the issuance of the
citations.
WHEREAS, the City Council believes that the following summary would clearly
inform the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood that the City Clerk shall cause the following summary of Ordinance No. 1020
to be published in the official newspaper in lieu of the entire ordinance:
June 28, 2021
City Council Meeting Minutes
24
Public Notice
The Maplewood City Council has adopted Ordinance No. 1020, an ordinance revising
administrative citation procedures applicable to violations of the city code. The ordinance
defines administrative penal offenses, outlines the process for issuing citations for
administrative penal offenses, establishes an appeals process for issued citations and
sets the fees associated with the issuance of the citations.
BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that
the City Clerk keep a copy of the ordinance in her office at city hall for public inspection.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
3. Purchase Agreement with MWF Properties for Sale of Properties at 1375 Frost
Avenue and 1900 Clarence Avenue
Community Development Director Thomson gave the staff report.
Councilmember Cave moved to approve the purchase agreement with MWF Properties
for the sale of properties at 1375 Frost Avenue East and 1900 Clarence Avenue North.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
4. Purchase Agreement with Reuter Walton for Sale of Property at 1160 Frost
Avenue
Councilmember Juenemann moved to approve the purchase agreement with Reuter
Walton for the sale of property at 1160 Frost Avenue East.
Seconded by Councilmember Cave
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Ayes — All, via roll call
Each councilmember was given the opportunity to share additional thoughts.
Mayor Abrams adjourned the meeting at 8:28 p.m.
a't�� J'�t�
Andrea Sindt, City Clerk
June 28, 2021
City Council Meeting Minutes
25