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AGENDA
CITY OF MAPLEWOOD
COMMUNITY DESIGN REVIEW BOARD
Tuesday, November 9, 2004
6:00 P.M.
Council Chambers - Maplewood City Hall
1830 County Road BEast
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
a. Second Revision to the October 12, 2004, Minutes
b. October 26, 2004, Minutes
5. Unfinished Business:
a. CVS Pharmacy, 2168 and 2180 White Bear Avenue
6. Design Review: None Scheduled
7. Visitor Presentations:
8. Board Presentations:
a. November 8, 2004, City Council Meeting - University Auto
9. Staff Presentations:
a. Community Design Review Board Representation at the November 22, 2004,
City Council Meeting
10. Adjourn
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 9,2004
I. CALL TO ORDER
Chairperson Longrie-K1ine called the meeting to order at 6:00 p.m.
II. ROLL CALL
Chairperson Diana Longrie-Kline
Vice Chairperson Matt Ledvina
Board member Judy Driscoll
Board member Linda Olson
Board member Ananth Shankar
Present
Present
Present
Present
Present
Staff Present:
Shann finwall, Planner
Lisa Kroll, Recording Secretary
III. APPROVAL OF AGENDA
Board member Ledvina moved to approve the agenda.
Board member Olson seconded.
Ayes - Driscoll, Ledvina, Longrie-Kline, Olson,
Shankar
The motion passed.
IV. APPROVAL OF MINUTES
Approval of the Second Revision to the CDRB minutes for October 12. 2004.
Ms. finwall said additional information was added to the minutes to reflect discussion that took
place for the Gladstone Neighborhood Planning Process and the names of people that spoke
at the meeting.
Board member Olson moved approval of the revised minutes of October 12, 2004.
Board member Driscoll seconded.
Ayes ---Driscoll, Longrie-Kline, Olson
Shankar
Abstention - Ledvina
The motion passed.
Approval of the CDRB minutes for October 26. 2004.
Chairperson Longrie-Kline added some additional language to the conditions on page 13 item
e. to reflect using the palette of 7 color combinations as presented to the CDRB at their
meeting October 26, 2004.
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Chairperson Longrie-K1ine moved approval of the October 26,2004, minutes as amended.
Board member Olson seconded.
Ayes - Driscoll, Ledvina, Longrie-Kline, Olson
Abstention - Shankar
The motion passed.
v. UNFINISHED BUSINESS
a. CVS Pharmacy, 2168 and 2180 White Bear Avenue
Ms. finwall said on October 26, 2004, the community design review board (CDRB) reviewed a
proposal by Velmeir Companies to redevelop the Oasis Market and fina Lube site located on
the northeast corner of County Road B and White Bear Avenue. The redevelopment will
include the construction of a 13,013-square-foot CVS Pharmacy. The item was ultimately
tabled by the CDRB until November 9, 2004, in order to allow Velmeir Companies time to
revise the proposed site and building plans to address concerns addressed by the CDRB. Mr.
Jim Lavelle of Velmeir Companies agreed to bring these concerns to the representatives of
CVS Pharmacy, revise the plans, and present the revisions at the November 9, 2004, CDRB
meeting. After meeting with staff on November 9, 2004, Mr. Lavelle submitted to staff a
revised site plan which shows some additional design detail however, does not include all the
concerns raised by the CDRB during the October 26, 2004, meeting. A revised landscape
plan was also submitted November 9, 2004. During Mr. Lavelle's meeting with staff he stated
CVS Pharmacy would be willing to come back to the CDRB for approval of all signage and city
staff requested the board add that as a condition for approval. Staff recommended that the
building be moved closer to County Road B and the dumpster enclosure be moved to the other
side of the building which would displace about 15 parking spaces that could be moved to the
other side of the building.
Board member Olson asked staff what their reasoning was for moving the building south to
relocate the drive-thru and dumpster enclosure. Was it to protect Emma's Place from
additional noise?
Ms. finwall said the main concern was the nuisance factor from a drive-thru facility and
dumpster enclosure adjacent residential property. Relocating the dumpster enclosure and
drive-thru to the north would require the shifting the building to the south and relocating some
of those parking spaces to the north.
Board member Olson asked how tall the berm would be that was added to the landscape
plans?
Ms. finwall said the berm would be two to four feet in height.
Board member Olson said when she drove by this site the first time she didn't see the black
chain-link fence on the Emma's Place property. When she drove by the site tonight the fence
didn't seem very high. At one point it jogs inwards and connects to the buildings as opposed
to following the property line. She asked if the city could require Emma's Place to install a
taller, more substantial fence?
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Ms. finwall said no the city couldn't require Emma's Place to install a larger more substantial
fence, however, Mr. Lavelle has some options he would like to discuss with the board tonight
which are alternatives to relocating the drive-thru and dumpster enclosure to the north.
Options such as fencing not directly up to the existing fence on Emma's Place but possibly a
strip of fencing along the curbing at CVS Pharmacy. He would like to address some of the
noise issues that were brought up by staff with the drive-thru as well.
Board member Olson said she noticed a gate between Emma's Place and the Amoco building.
Tonight that gate was left open and that bothers her. Should that gate even exist if it opens to
adjoining property, or is there a setback at that point.
Ms. finwall said originally there was no gate there. Residents at Emma's Place were jumping
over the fence to gain access to the Oasis Market at the Amoco station. So they installed the
gate as a convenience to the residents. This gate isn't a concern of the city, there haven't
been any complaints, and the fence seems to serve a joint purpose for the adjoining
properties.
Board member Olson asked if the sidewalk would still be there?
Ms. finwall said yes.
Board member Olson asked if the proposed trail would still be there along County Road Band
would the trail be made of concrete or bituminous?
Ms. finwall said the trail would match the existing trail system along County Road B and would
be bituminous.
Board member Olson said in her opinion fencing that opens onto existing property is a problem
and it should be resolved.
Chairperson Longrie-K1ine asked if the current Amoco station was open until 10:00 or 11 :00
p.m.?
Ms. finwall said she did not know the hours of operation in the evening.
Chairperson Longrie-Kline said the Amoco station has a drive aisle that goes to the back of the
store which goes to the back of the fina Lube station and people could be driving back there
now. She doesn't see any difference between driving back there now and how they may be
driving back there when the drug store is there. She understood the hours of operation for the
drive-thru would not be much different from what is currently operating there. She also wants
to confirm the hours the trash would be picked up.
Board member Shankar asked if there were two drive-thru aisles?
Ms. finwall said yes there are two drive-thru aisles, however, the far lane is for prescription
drop-off and the inside lane is for prescription pick-up.
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Board member Olson said while driving through the site tonight she appreciated all the curb
cuts which offered alternate ways to get through the site. She asked why there were only two
access points to this site.
Ms. finwall said the Ramsey County Engineer, Dan Soler, reviewed the proposal and they
encourage fewer curb cuts. There are currently five curb cuts on this site and the curb cuts
have been reduced down to two curb cuts which are located as far away from the intersections
as possible.
Board member Olson asked if County Road B and White Bear Avenue?
Ms. finwall said yes they are.
Chairperson Longrie-K1ine asked the applicant to address the board.
Mr. Jim Lavelle, Velmeir Companies, 7900 International Drive, Bloomington, addressed the
board.
Board member Olson asked what the plan was for the berm and what type of options they had
proposed as far as the fencing or screening?
Mr. Lavelle said per the last board meeting they tried to address the concerns with the
proposed development adjacent residential property. One idea was to build a berm and
increase the landscaping to hide lights and noise. An additional idea that wasn't presented is
the possibility of putting a fence on the inside or curb line with green space to help buffer noise
and vehicles from the drive-thru and dumpster pick-up.
Chairperson Longrie-K1ine asked if he knew what time the dumpsters would be emptied?
Mr. Lavelle said he estimates the dumpsters would be emptied between 6:00 and 8:00 a.m.
The drive-thru window would be open from 8:00 a.m. until 1 0:00 p.m.
Board member Ledvina asked how many times per week the dumpsters would be emptied?
Mr. Lavelle said the dumpsters would be emptied once per week. There are two bins, one is a
dumpster and one is a compactor. The dumpster enclosure would be made of brick and they
propose to use a slotted chain-link fence gate.
Board member Olson said at the previous meeting she mentioned the windows needed
something added to them such as a window trim. It appears to her that the windows are
simply larger now but she was looking for additional detail around the windows. She asked
why the windows were made larger because at the last meeting she understood that larger
windows made for less shelf space inside the store. She asked where the red trim would go
on the building?
Mr. Lavelle said the color is the same as the cornice but around the ribbon windows there is
expanded ElfS detail to go on the top, bottom and sides.
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Board member Olson said she likes the red, she didn't understand that the trim would be red.
Board member Ledvina said he drove by the CVS Pharmacy store on Arcade Street and
Maryland Avenue and he noticed the window mullions near the entrance were red and the
other window mullions were another color like bronze or black.
Mr. Lavelle said a bronze tone has been installed on the window mullions at the Arcade and
Maryland CVS Pharmacy location.
Board member Ledvina asked if they plan on using one color for the window mullions?
Mr. Lavelle said the prototype at CVS pharmacy for the first round of stores is to have the
entrance windows red and the remainder of the glass and frames in those buildings are a
bronze color, but they are willing to address that issue.
Chairperson Longrie-K1ine said she understood that all the window frames would be red but
when she looked at the plans it showed medium bronze on the window mullions. She wanted
to clarify what they proposed to do.
Mr. Lavelle said apparently there is an error on the legend on the plans and the window
mullions should be cardinal red.
Board member Ledvina had questions about the west elevation. He thought the board
suggested the brick go all the way up to the arch point for the two areas of the building. That
would be consistent with the east and the north elevation where the brick goes up to the
arched element and the ElfS above that.
Board member Olson said in her opinion that would make the building darker and appear
smaller. Because of the setback, the landscaping, and the building's prominence on the
corner, she believed the exterior should appear brighter.
Board member Ledvina said the reason he brings that issue up is because the building on
Arcade Street and Maryland Avenue is constructed that way.
Mr. Lavelle said correct, that building is about 90% brick with ElfS accents.
Board member Shankar said carrying the brick element up that far may be too strong facing
White Bear Avenue.
Board member Ledvina said he doesn't want to redesign the building and can appreciate the
other board member's comments but his impression of the building design at other locations
such as the midway building and the building on Arcade Street and Maryland Avenue should
be the same building design quality here.
Ms. finwall said Mr. Lavelle said the reason CVS Pharmacy was agreeable to bringing the
window closer to ground grade is that they need 7-foot clearance for merchandise. The lower
windows would be false windows and be tinted and should also be discussed tonight.
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Mr. Lavelle said correct. Throughout the retail area, the perimeter walls of this store would
have fixtures around them which would allow CVS to stock and sell their products.
Board member Ledvina said the lower windows would appear different from the upper
windows then?
Mr. Lavelle said correct. The upper windows 7 feet and up are clear glass and the lower
windows from 7 feet and down are tinted.
Board member Olson said personally she would prefer to see the windows the way they were
in the original design and see the ElfS material substituted for the tinted glass on the lower
portion of the glass. She is concerned that the lower glass would be broken into, primarily for
security reasons.
Mr. Lavelle said it is tempered glass. There will be a security system and security cameras 24-
hours-a day, seven-days-a week, so he is not as concerned.
Board member Shankar said he likes the glass going down to the brick.
Board member Ledvina said security may be an issue but the pharmacy is very close to the
Maplewood police station.
Board Olson said she spoke with the owner of the fina Lube station on White Bear Avenue
and he indicated that they have had a lot of vandalism and several security issues on a regular
basis due to their location with the neighbors. Board member Olson strongly cautioned CVS
Pharmacy to take as many security precautions as possible because the neighbors will be very
challenging.
Board member Ledvina asked if they were proposing to maintain the height of the pylon sign at
County Road B and White Bear Avenue?
Mr. Lavelle said he proposes that the vendor that will eventually manufacture and install the
signs make a full presentation to the board for approval.
Board member Olson asked what type of fence they were proposing to install at the curb line?
Mr. Lavelle said a 6-foot-high cedar fence, they could either work with staff on that or the board
could offer suggestions regarding fencing material.
Board member Olson said the lighting at the Oasis station helps with safety and security in the
area and is a real asset. She wants to ensure that there are not high, dense trees along White
Bear Avenue and County Road B.
Board member Olson said the parking lot lights are going to be important for extra security for
the people that would be walking along the sidewalk at night. She recommends the building
color stay light in color to help keep the area as bright as possible.
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Chairperson Longrie-Kline said she would agree with Board member Olson's comments. She
likes the way this proposed building looks with the extra windows and the lighter building color
makes the building appear larger and brighter. She isn't concerned about the dumpster
location since it would be emptied once a week for 15 minutes or so. She does not want any
dense trees planted along White Bear Avenue and County Road B. She wants to be able to
see the retail building through the trees and for security reasons she wants as much light to
come through as possible to keep the sidewalk area lit as well. She also thinks it is necessary
to have the security camera installed in the drive-thru area.
Board member Ledvina said he agrees with some of the comments that have been shared.
The drive-thru and dumpster enclosure are non-issues to him and he is comfortable with what
the applicant has proposed. The building elevations are an improvement but it is his opinion
that the applicant did not change as many building elevation details as they should have or
could have.
Ms. finwall said Mr. Lavelle said the photometrics plan was somewhat inaccurate. It shows
wall pack lights located on the different elevations. CVS Pharmacy includes a light band on
the west and south elevations, towards County Road B and White Bear Avenue. These lights
will be located on the top building elevation and will be shielded and will direct light downward
to illuminate the wall. The band of light is a design enhancement will help illuminate the
building and could help with security.
Board member Driscoll said she can appreciate the design enhancements and additional
landscaping.
Board member Shankar said he sees this plan over the original proposal as an improvement.
Chairperson Longrie-K1ine moved to approve the plans date-stamped November 3, 2004, and
the buildinq elevations date-stamped November 9. 2004. for the CVS Pharmacy located at
2168 and 2180 White Bear Avenue. Approval is subject to the applicant doing the following:
(changes made by the board during the November 9, 2004, CDRB meeting are
underlined if added and stricken if deleted):
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. Revised grading/drainage/utility plans which comply with all city engineering
department requirements as specified in the Chuck Vermeersch's October 18,
2004, memorandum including the implementation of high end treatment
structures to provide pretreatment of water runoff before discharging from the site
and plans for the installation of a six-foot-wide sidewalk to be installed along
County Road B.
b. Rc'/iccd citc plan chowing thc following:
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1) Shift the building closer to County Road B (approximately 1J2 feet to the
County Road B right of way).
2) Rclocatc thc drivc through, dumpctcr cnclocurc, and front ccntcr 15
parl<ing cpaccc to thc north cidc of thc building.
b. Go Revised elevations as follows:
1) Window trim around all windows to be carnival red.
Rcviccd north building clcvation chowing thc rclocatcd drivc through,
rcmoval of thc bricl< wainccot and addition of bricl<!ElfS archcc to match
the east elevation.
2) Rcviccd wcct and couth clcvation chowing thc addition of vcrtical
windowc, cimilar to thocc propoccd for thc St. Paul Midway CVS
Pharmacy. Windowc chould bcgin at a four foot hcight and cxtcnd
upward on thc cntirc fa9adc.
~ Jj Dumpster enclosure elevations showing that the enclosure is at least 6
feet in height, constructed of building materials which are compatible to
the building, and have a 100 percent opaque gate.
c. €h A revised lighting and photometrics plan which shows the style, height, and
number of exterior lights. The plan must ensure all freestanding lights maintain a
height of 25 feet or less, that the overall illumination from outdoor lights does not
exceed A-foot-candles at all property lines, and that the outdoor lights do not
pose a light nuisance to the adjacent residential property. In addition. the revised
Iiqhtinq plan should reflect the removal of the wall pack Iiqhts on the west and
south elevation of the buildinq. and replacement with a strip of indirect and
shielded down-Iiqhtinq toward the top of the elevations to illuminate the walls and
to be located on the two most northerly bays of the west elevation and the most
easterly bay of the south elevation.
Q. e-o The submittal of a response action plan regarding underground leaking
petroleum tanks on the site, and proof of the acceptance of that plan and
proposed clean up measures by the MPCA prior to issuance of a building permit.
~. fo Obtain a permit from Ramsey County for construction on county right-of-way for
the driveway access, utility work, and sidewalk.
t ~ Watershed district approval.
9..,. ~ Proof of recording the city's August 27, 1990, resolution vacating 30 feet of the
utility easement located on the north side of the property. (This resolution was
never adequately recorded.)
!L h Proof that all three lots are combined for tax purposes.
j. ^ revised freestanding sign plan showing the following:
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1) Location of the freestanding sign to be in compliance with the city code
cctbacl( and vicibility rcquircmcntc (10 foot cctbacl( to all propcrty lincc
and a 25 foot vicibility trianglc from thc intcrcccting rightc of way).
2) frccctanding cign clcvation limiting thc cizc of thc frccctanding cign to 5
feet, 10 inches in height, 5 feet, 9 inches in width, with exterior materials to
be compatible with the building.
L *' A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
3. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Screen or paint the rooftop mechanical equipment to match the building color.
e. Install all required outdoor lighting.
f. Install the required six-foot-wide sidewalk along County Road B.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 if occupancy of the
building is in the fall or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
5. Wall c Signs are not included in lfle this design review of the CVS Pharmacy. All
proposed waU signs must be brought back before the Community Design Review Board
for approval mcct city codc cign rcquircmcntc and will rcquirc ccparatc cign pcrmitc.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
Chairperson Longrie-K1ine added the new plans submitted November 9, 2004, should be
corrected to read the window frame color should be carnival red. And that all signage be
submitted to the CDRB for approval.
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Board member Shankar made a friendly amendment to add that the revised lighting plan
should reflect the removal of the wall pack lights on the west and south elevation of the
building, and replacement with a strip of indirect and shielded down-lighting toward the top of
the elevations to illuminate the walls and to be located on the two most northerly bays of the
west elevation and the most easterly bay of the south elevation.
Board member Driscoll seconded.
Ayes - Driscoll, Longrie-Kline, Olson, Shankar
Nay- Ledvina
The motion passed.
Board member Ledvina said he voted nay because he felt CVS Pharmacy demonstrated a
higher quality building at the other locations, particularly at the midway location. He felt the
design elements at the entrance to the proposed building could've been greatly enhanced.
VI. DESIGN REVIEW
None scheduled.
VII. VISITOR PRESENTATIONS
No visitors present.
VIII. BOARD PRESENTATIONS
a. November 8, 2004, City Council Meeting
Board member Ledvina was the CDRB representative at the November 8, 2004, city council
meeting and the only CDRB item to discuss was the CUP for University Auto at 1145 Highway
36, which passed ayes all.
IX. STAFF PRESENTATIONS
a. CDRB representation at the November 22, 2004, City Council Meeting is not
needed because there are no CDRB items to discuss.
X. ADJOURNMENT
The meeting was adjourned at 7:10p.m.