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Home My WebLink About2021-05-10 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 10, 2021 Held Remotely Via Conference Call Meeting No. 09-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams spoke about Governor Walz’s executive order and its impact on Maplewood events including return to in-person meetings. City Attorney Batty gave a review of the path to restore in-person meetings. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. April 26, 2021 City Council Meeting Minutes Councilmember Cave moved to approve the April 26, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. May 10, 2021 City Council Meeting Minutes 1 2. Council Presentations None 3. Parks and Recreation Commission 2020 Annual Report Parks and Recreation Manager Robbins gave the 2020 Parks and Recreation annual report. Councilmember Juenemann moved to approve the 2020 Parks and Recreation Commission Annual Report. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1-G4. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 469,744.76 Checks # 107374 thru # 107395 dated 04/27/21 $ 304,645.80 Checks # 107396 thru # 107418 dated 05/04/21 $ 1,194,405.01 Disbursements via debits to checking account dated 04/19/21 thru 04/30/2021 $ 1,968,795.57 Total Accounts Payable PAYROLL $ 632,318.84 Payroll Checks and Direct Deposits dated 04/30/21 $ 632,318.84 Total Payroll May 10, 2021 City Council Meeting Minutes 2 $ 2,601,114.41 GRAND TOTAL Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Transfers to Close Project Funds Councilmember Juenemann moved to approve the transfers dated 5/10/2021 and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Cave Ayes – All, via roll call attached Notice. The motion passed. 3. Financial Report for the Month Ended March 31, 2021 No action required. 4. Purchase of Two Traffic Control Trucks Councilmember Juenemann moved to approve the purchase of two traffic control trucks and equipment attachments and direct the Mayor and City Manager to enter into contracts with Ranger Chevrolet for the purchase under MN State Contract #168931 in the amount of $64,979.70, L-Z Truck Equipment in the amount of $4,187.00, Contractors Connection Inc. in the amount of $6,530.00, and E.A.T.I. Inc. in the amount of $4,348.84. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Public Easement Vacation and Lot Combination Resolution, 0 Montana Avenue & 0 Larpenteur Avenue a. Public Hearing b. Public Easement Vacation and Lot Combination Resolution Community Development Director Thomson gave the staff report. Mayor Abrams opened public hearing. The following people spoke: Bruce Estrem, 1594 Lakewood Drive N Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the public easement vacation and lot May 10, 2021 City Council Meeting Minutes 3 combination resolution for vacant lots located on Montana and Larpenteur Avenues. Resolution 21-05-1945 PUBLIC EASEMENT VACATION AND LOT COMBINATION RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Greg Junek and Jackie Monahan-Junek have petitioned the Maplewood City Council to vacate a previously required public easement as the result of a requested lot combination. 1.02 A hearing notice on said petition was published in the City of Maplewood’s official newspaper and written notice was mailed to affected neighboring property owners. 1.03 On May 10, 2021, the City Council held a hearing on such petition, at which time all persons for and against the granting of said petition were heard. 1.04 The properties are legally described as: PIN: 242922210077 – The East One Half of the East One Half of the West One Half of the Northeast Quarter of the Northwest Quarter of Section 24, Township 29, Range 22, according to the Government Survey thereof, Ramsey County, Minnesota except the North 539.00 feet thereof. AND PIN: 242922210079 – The West One Half of the East One Half of the Northeast Quarter of the Northwest Quarter of Section 24, Township 29, Range 22, according to the Government Survey thereof, Ramsey County, Minnesota, except the following 4 parcels: Parcel 1 The East 97.00 feet of the North 250.00 feet thereof. Parcel 2 The North 332.00 feet of the West One Half of the East One Half of the Northeast Quarter of the Northwest Quarter of Section 24, Township 29, Range 22, according to the Government Survey thereof, Ramsey County, Minnesota, except the East 97.00 feet thereof. Parcel 3 The East 210.00 feet of the West One Half of the East one Half of the Northeast quarter of the Northwest quarter of Section 24, Township 29, Range 22, Ramsey County, Minnesota lying Southerly of a line described as follows: Commencing at the northeast corner of said West One Half of the East One Half of the Northeast Quarter of the Northwest Quarter; thence South 1 May 10, 2021 City Council Meeting Minutes 4 degree 09 minutes 29 seconds Wes assumed bearing along the East line thereof a distance of 625.09 feet to the actual point of beginning of the line to be described; thence North 88 degrees 51 minutes 20 seconds West to the West line of the said East 210.00 feet and said line there terminating except that part of said East 210.00 feet described as beginning at the terminus of the above described line; thence South 88 degrees 51 minutes 20 seconds East a distance of 138.84 feet; thence South 52 degrees 25 minutes 29 seconds West a distance of 178.00 feet to the West line of said East 210.00 feet; thence North 1 degree 09 minutes 29 seconds East a distance of 111.34 feet along said West line to the point of beginning. Parcel 4 The West 50.00 feet of the South 207.00 feet of the North 539.00 feet of the West One Half of the East One Half of the Northeast Quarter of the Northwest Quarter of Section 24, Township 29, Range 22, according to the Government Survey thereof, Ramsey County, Minnesota. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. 2.02 City ordinance Section 34-14(a) states a lot division shall not result in the creation of more than three lots. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. As a result of the lot combination, there is no anticipated public need for the drainage and utility easement that was previously required along the shared property line. 2. The vacation is not counter to the public interest. 3. The lot combination meets all city subdivision requirements. Section 4. City Council Action. 4.01 Therefore, the city council is in favor of vacation of the previously required public easement along the shared property line due to the approval of this lot combination. Approval is subject to the applicant doing the following: 1. A survey shall be submitted to staff with a legal description for a new single parcel reflecting the two properties (PIN 242922210077 and PIN: 242922210079) being combined. 2. Meet all requirements in the engineering report, dated April 12, 2021. May 10, 2021 City Council Meeting Minutes 5 3. Only the single, north-south, public easement along the previously shared property line is vacated. Public drainage and utility easements are required along the new property lines. 4. Access to this lot will be provided via the unimproved Bartelmy Lane right-of-way that is located between Montana Avenue and the south property line of the subject property. A driveway license shall be approved by the city council at the time of submittal of a building permit for a new home. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. motion passed I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. On-Sale Wine License for Zen Ramen Maplewood, Inc d/b/a Zen Ramen, 3000 White Bear Avenue Ste 2 City Clerk Sindt gave the staff report. Gongya Gar, manager of Zen Ramen, addressed the council and answered council questions. Councilmember Knutson moved to approve the On-Sale Wine license for Zen Ramen Maplewood, Inc d/b/a Zen Ramen, 3000 White Bear Avenue Ste 2. Seconded by Councilmember Villavicencio Ayes – All, via roll call The motion passed. 2. Letter of Intent for Land Purchase, Barostos, LLC, 2228 Maplewood Drive Community Development Thomson gave the staff report. Councilmember Juenemann moved to approve the letter of intent with Barostos, LLC for the sale of city-owned property at 2228 Maplewood Drive and a sale commission agreement with Equity Transwestern, LLC. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, Montana- Nebraska Area Pavement Rehabilitation, City Project 20-08 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and May 10, 2021 City Council Meeting Minutes 6 awarding construction contract for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, to T. A. Schifsky & Sons Inc. Resolution 21-05-1946 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 22, 2021, approving plans and specifications and advertising for bids for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 16, 2021 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the bid of T. A. Schifsky & Sons Inc in the amount of $1,632,490.79 is the lowest responsible bid for the construction of Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Resolution Receiving Bids and Awarding Construction Contract, Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, to Northwest Asphalt, Inc. for the base bid plus bid alternates 1 and 2. Resolution 21-05-1947 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 22, 2021, approving plans and specifications and advertising for bids for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 16, 2021 at 2:00 P.M. May 10, 2021 City Council Meeting Minutes 7 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the Base Bid + Bid Alternate No. 1 and Bid Alternate No. 2 of Northwest in the amount of $1,436,072.87 is the lowest responsible bid for the construction of Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. L. ADJOURNMENT Each councilmember was given the opportunity to share additional thoughts. Mayor Abrams adjourned the meeting at 8:07 p.m. Andrea Sindt, City Clerk May 10, 2021 City Council Meeting Minutes 8