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HomeMy WebLinkAbout2021-04-12 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,April12, 2021 Held Remotely Via Conference Call Meeting No.07-21 A.CALL TO ORDER A meeting of the City Council was held remotely via conference calland was called to order at7:07p.m. by Mayor Abrams. Public Safety Director Nadeau provided an update on the recent events in Brooklyn Center and the current phase of Operation Safety Netto provide safety to Maplewood. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave,CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under Council Presentations: City Clean Up Event Mall Update Mayor’s meeting with Congresswoman McCollum Public Hearing for the Lamplighter Hy-Vee Update CouncilmemberKnutsonmoved to approve the agenda as amended. Seconded by CouncilmemberCaveAyes–All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.March 22,2021City CouncilWorkshop Meeting Minutes CouncilmemberJuenemannmoved to approve the March 22, 2021City Council Workshop Meeting Minutes as submitted. Seconded by CouncilmemberKnutsonAyes–All, via roll call The motion passed. April 12, 2021 City Council Meeting Minutes 1 2.March 22,2021 City Council Meeting Minutes Councilmember Villavicenciomoved to approve the March 22, 2021City Council Meeting Minutes as submitted. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendarandreviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations City Clean Up Event Councilmember Juenemannnoted the city clean up event will take place on April 17 at Aldrich Arena. Mall Update Mayor Abrams gave an update on Maplewood Mall security and the pop-up market grand opening. Mayor’s meeting with Congresswoman McCollum Mayor Abramsupdated on Congresswoman McCollum’s meeting regarding the American Rescue Plan. Public Hearing for the Lamplighter Mayor Abramsdiscussed speaking at the public hearing by the St. Paul City Council regarding the liquor license and police response at the Lamplighter. Hy-Vee Update Mayor Abramsupdated thatHy-Vee’s grand opening is June 8 and they are currently hiring. 3.Arbor Day Proclamation 2021 Parks & Recreation Manager Robbins gave the staff report. Councilmember Juenemannmoved to approve the 2021 Arbor Day Proclamation PROCLAMATION OF ARBOR DAY 2021 April 12, 2021 City Council Meeting Minutes 2 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, is now observed throughout the nation and the world; and WHEREAS, trees can reduce the erosion of topsoil by wind and water, reduce heating and cooling costs, moderate temperatures, produce oxygen, and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for homes, fuel for fires, and countless other wood products; and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees are a source of joy and beauty. NOW, THEREFORE, BE IT RESOLVED THAT May 1, 2021, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Seconded by CouncilmemberCaveAyes–All, via roll call The motion passed. 4.2020 Community Development Department Annual Report Community Development Director Thomson introduced the 2020 Annual Report. Community Design Review Board Commission Chair Kempeaddressed the council and gave the 2020CDRB annual report.Environmental and Natural Resources Commission Chair Palzeraddressed the council andgave the 2020 ENR annual report.Housing and Economic Development Commission Chair Jenkins addressed the council and gave the 2020 HEDC annual report.Planning Commission Chair Arbuckleaddressed the council andgave the 2020 PC annual report. Councilmember Juenemannmoved to approve the 2020 Community Development Department Annual Report. Seconded by CouncilmemberKnutsonAyes–All, via roll call The motion passed. 5.Public Safety Department 2020 Annual Report Public Safety Director Nadeau gave the presentation. Councilmember Juenemann moved to approve the 2020Public SafetyDepartment Annual Report. April 12, 2021 City Council Meeting Minutes 3 Seconded by CouncilmemberCaveAyes–All, via roll call The motion passed. 6.HPC Coordination with St. Paul Regional Water Services Project Assistant City Manager/HR Director Sable gave the staff report. G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberCavemoved to approve agenda items G1-G9. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 523,238.25 Checks #107257 thru #107279 dated 3/23/21 $ 651,173.87 Disbursements via debits to checking account dated 03/15/21 thru 03/19/21 $ 432,651.96 Checks #107280 thru #107304 dated 3/30/21 $ 437,767.78 Disbursements via debits to checking account dated 03/22/21 thru 03/26/21 $ 145,946.11 Checks #107305 thru #107322 dated 4/6/21 $ 1,886,641.31 Disbursements via debits to checking account dated 03/29/21 thru 04/02/21 $ 4,077,419.28 Total Accounts Payable PAYROLL $ 590,559.17 Payroll Checks and Direct Deposits dated 03/19/21 April 12, 2021 City Council Meeting Minutes 4 $ 2,331.40 Payroll Deduction check # 99104514 thru # 99104516 dated 03/19/21 $ 594,068.09 Payroll Checks and Direct Deposits dated 04/02/21 $ 1,617.60 Payroll Deduction check # 99104530 thru # 99104531 dated 04/02/21 $ 1,188,576.26 Total Payroll $ 5,265,995.54 GRAND TOTAL Seconded by CouncilmemberJuenemannAyes–All, viaroll call The motion passed. 2.Approval of Transfers Councilmember Cavemoved to approve thetransfersdated 4/12/2021 and authorize the Finance Director to make the necessary accounting entries. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. 3.Resolution to Maintain Statutory Tort Liability Limits CouncilmemberCavemoved tomaintain the statutory tort liability limits. Resolution 21-04-1936 RESOLUTION TO MAINTAIN THESTATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04 Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. 4.Consent to Assignmentof Tax Increment Financing Note (Sibley Cove Project) and Issuance of Replacement for Lost Note April 12, 2021 City Council Meeting Minutes 5 CouncilmemberCavemoved to approve the resolution entitled “Resolution Authorizing Execution ofAcknowledgment, Consent and Subordination Agreement of City and Authorizing Issuance ofReplacement Note”. Resolution 21-04-1937 RESOLUTION AUTHORIZING EXECUTION OF ACKNOWLEDGMENT, CONSENT AND SUBORDINATION AGREEMENT OF CITY AND AUTHORIZING ISSUANCE OF REPLACEMENT NOTE WHEREAS, in 2003, the City established Tax Increment Financing District 1-8, a housing tax increment financing district, and issued to Sibley Cove, Limited Partnership, the developer, a pay-as-you-go TIF Note in the principal amount of $1,175,234; and WHEREAS, Sibley Cove, Limited Partnership is selling the project to Sibley Cove II, LLC and Northway Apartment Property II, LLC (collectively, the “Buyer”) and assigning the Note to the Buyer; and WHEREAS,the Buyer is financing the transaction and collaterally assigning its interest in the Note toits lender as additional security for the loan; and WHEREAS, the 2003 TIF agreement prohibits the assignment of the Note without the consent of the City; and WHEREAS,appropriate agreement has been submitted by the parties to this transaction and reviewed by the City and has been found to be in proper form; and WHEREAS,the original Note has been lost and the City has been asked to issue a replacement Note upon receipt of an Affidavit of Lost Note executed by the original holder of the Note. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: 1.The Mayor and City Manager are authorized and directed to execute the Acknowledgment, Consent and Subordination Agreement of City. 2.City staff are authorized and directed to issue a replacement Note upon receipt of Affidavit of Lost Note executed by the original holder of the Note. 3.City staff and consultants are authorized and directed to take all additional actions as may be necessary or convenient to facilitate the intent of this resolution. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. 5.2021 Collective Bargaining Agreement with AFSCME Local 2725 CouncilmemberCavemoved to approve the 2021 Collective Bargaining Agreement between the City of Maplewood andthe AFSCME, Local 2725; and authorize the Mayor April 12, 2021 City Council Meeting Minutes 6 and City Manager to execute the contract onbehalf of the City. Seconded by Councilmember JuenemannAyes–All, via roll call The motion passed. 6.On-Sale Intoxicating Liquor and Sunday Sales License for Lancer Food and Beverage LLC at Keller Golf Course, 2166 Maplewood Drive CouncilmemberCavemoved to approve the On-Sale Intoxicating Liquor and Sunday Sales license for Lancer Food and Beverage LLC at Keller Golf Course, 2166 Maplewood Drive. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. 7.Agreement with City of Saint Paul to Accept AutoTheft Grant Funds CouncilmemberCavemoved to approve the agreement with the City of St. Paul accepting auto theft prevention grant funds. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. 8.Access to Criminal Justice Data Networks a.Resolution Approving State of Minnesota Joint Powers Agreement b.Joint Powers Agreement with State of Minnesota c.Court Data Services Subscriber Amendment to CJDN Subscriber Agreement CouncilmemberCavemoved to adopt the resolution approving State of Minnesota joint powers agreements with the city of Maplewood on behalf of its city attorney and police department. Resolution 21-04-1938 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF MAPLEWOODON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Maplewood on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems, and tools over the five-year life of the agreement and obligates the City to pay the costs for the network connection. April 12, 2021 City Council Meeting Minutes 7 NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension, and the City of Maplewood on behalf of its Prosecuting Attorney and Police Department, are hereby approved. 2. That the Public Safety Director, Scott Nadeau, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That the Attorney, Joseph Kelly, or his or her successor, is designated the Authorized Representative for the ProsecutingAttorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 4. That Marylee Abrams, the Mayor for the City of Maplewood, and Andrea Sindt, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. Councilmember Cavemoved to approve the joint powers agreement with State of Minnesota on behalf of the Bureau of Criminal Apprehension and criminal justice data communications network. Seconded by Councilmember JuenemannAyes-All, via roll call The motion passed. Councilmember Cavemoved to approve the Court Data Services Subscriber Amendment to CJDN Subscriber Agreement. Seconded by Councilmember JuenemannAyes-All, via roll call The motion passed. 9.Purchase of One Asphalt Paver CouncilmemberCavemoved to approve the purchase of one asphalt paver and direct the Mayor and City Manager toenter into a contract with J&K Equipment, Inc for the purchase in the amount of $93,907.00. Seconded by CouncilmemberJuenemannAyes–All, via roll call The motion passed. April 12, 2021 City Council Meeting Minutes 8 H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name andaddress clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS City Attorney Batty gave the staff report. 1.Resolution Pursuant to Minnesota Statutes, section 469.174, subd. 10(d) regarding 1375 Frost Avenue (Gladstone House) CouncilmemberJuenemannmoved to approve resolution regarding demolition of structurally substandard building and inclusion of the parcel at 1375 Frost Avenue in a future redevelopment tax increment financing district. Resolution 21-04-1939 RESOLUTION REGARDING DEMOLITION OF STRUCTURALLY SUBSTANDARD BUILDING AND INCLUSION OF THE PARCEL AT 1375 FROST AVENUE IN A FUTURE REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT WHEREAS, on October 2, 2018, the City acquired the property located at 1375 Frost Avenue, commonly known as the Gladstone House, (the “Property”) with the intention of redeveloping the site and adjacent parcels in the future; and WHEREAS, at the City’s request, on August 7, 2018, LHB, Inc. conducted an inspection of the Property, including the interior and exterior of the building located thereon, for the purpose of determining whether the Property qualified for inclusion in a redevelopment tax increment financing district; and WHEREAS, on August 21, 2018, LHB issued a report which concluded that the building located on the Property meets the definition of structurally substandard under Minnesota Statutes, section 469.174, subd. 10(b) and that 37 percent of the Property is covered by buildings, parking lots or other improvements, thus meeting the coverage test of Minnesota Statutes, section 469.174, subd. 10(e); and WHEREAS,no repairs or improvements have been made to the building on the Property since the time of the LHB report and it has continued to deteriorate; and WHEREAS, the structurally substandard building on the Propertyis in very poor condition and poses an immediate threat to public health and safety, thus requiring demolition prior to the date the Property can be included within a tax increment financing district; and WHEREAS, Minnesota Statutes, section 469.174, subd. 10(d)(2) allows the demolition of a structurally substandard building and inclusion of the parcel in a redevelopment April 12, 2021 City Council Meeting Minutes 9 tax increment financing district within three years of the date of demolition if, prior thereto, the City adopts a resolution finding the building to be structurally substandard and the coverage test to be met and expressing the City's intent to incorporate the parcel in a future tax increment financing district. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: 1.The principal building on the Property located at 1375 Frost Avenue is hereby found to be structurally substandard within the meaning of Minnesota Statutes, section 469.174, subd. 10(b) and more than 15 percent of the Property is covered by buildings, parking lots or other improvements as defined by Minnesota Statutes, section 469.174, subd. 10(e). The City’s findings in this regard are based on a report by LHB, Inc. dated August 21, 2018, that was prepared after an interior and exterior inspection of the Property. No repairs or improvements have been made to the building since the time of the LHB report and it has continued to deteriorate. 2.The City hereby declares its intent to include the Property in a redevelopment tax increment financing district at a future date and in doing so intends to rely on Minnesota Statutes, section 469.174, subd. 10(d). 3.The City intends to demolish the building in the near future to remove the hazard to public health and safety it poses in its current condition. Seconded by CouncilmemberCaveAyes–All, via roll call The motion passed. 2.Resolution Pursuant to Minnesota Statutes, section 469.174, subd. 10(d) regarding 1946 English Street (Former Moose Lodge) City Attorney Batty gave the staff report. Councilmember Juenemann moved to approve the resolution regarding demolition of structurally substandard building and inclusion of the parcel at 1946 English Street in a future redevelopment tax increment financing district. Resolution 21-04-1940 RESOLUTION REGARDING DEMOLITION OF STRUCTURALLY SUBSTANDARD BUILDING AND INCLUSION OF THE PARCEL AT 1946 ENGLISH STREET IN A FUTURE REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT WHEREAS, on May 29, 2019, the City acquired the property located at 1946 English Street, the former Moose Lodge site, (the “Property”) with the intention of redeveloping the site and adjacent parcels in the future; and WHEREAS, at the City’s request, on August 8, 2018, LHB, Inc. conducted an inspection of the Property, including the interior and exterior of the building located thereon, for the purpose of determining whether the Property qualified for inclusion in a redevelopment tax increment financing district; and April 12, 2021 City Council Meeting Minutes 10 WHEREAS, on August 21, 2018, LHB issued a report which concluded that the building located on the Property meets the definition of structurally substandard under Minnesota Statutes, section 469.174, subd. 10(b) and that 92 percent of the Property is covered by buildings, parking lots or other improvements, thus meeting the coverage test of Minnesota Statutes, section 469.174, subd. 10(e); and WHEREAS,no repairs or improvements have been made to the building on the Property since the time of the LHB report and it has continued to deteriorate; and WHEREAS,a water pipe break in early 2021 resulted in severe damage and threatened the structural integrity of the building, which caused the City’s fire department to declare the building to be a “collapse risk”; and WHEREAS, the structurally substandard building on the Property is in very poor condition and poses an immediate threat to public health and safety, thus requiring demolition prior to the date the Property can be included within a tax increment financing district; and WHEREAS, Minnesota Statutes, section 469.174, subd. 10(d)(2) allows the demolition of a structurally substandard building and inclusion of the parcel in a redevelopment tax increment financing district within three years of the date of demolition if, prior thereto, the City adopts a resolution finding the building to be structurally substandard and the coverage test to be met and expressing the City's intent to incorporate the parcel in a future tax increment financing district. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: 1.The principal building on the Property located at 1946 English Street is hereby found to be structurally substandard within the meaning of Minnesota Statutes, section 469.174, subd. 10(b) and more than 15 percent of the Property is covered by buildings, parking lots or other improvements as defined by Minnesota Statutes, section 469.174, subd. 10(e). The City’s findings in this regard are based on a report by LHB, Inc. dated August 21, 2018, that was prepared after an interior and exterior inspection of the Property. No repairs or improvements have been made to the building since the time of the LHB report and it has continued to deteriorate. A March 4, 2021 report by the City’s fire department, following a water pipe break that caused severe damage, declared the building to be a “collapse risk”. 2.The City hereby declares its intent to include the Property in a redevelopment tax increment financing district at a future date and in doing so intends to rely on Minnesota Statutes, section 469.174, subd. 10(d). 3.The City intends to demolish the building in the near future to remove the hazard to public health and safety it poses in its current condition. Seconded by CouncilmemberCaveAyes–All, via roll call The motion passed. K.AWARD OF BIDS April 12, 2021 City Council Meeting Minutes 11 1.Resolution Receiving Bids and Awarding Construction Contract, Sterling Street Bridge Replacement, City Project 16-25 Public Works Director Love gave the staff report. Councilmember Juenemannmoved to approve resolution receiving bids and awarding construction contract for the SterlingStreet Bridge Replacement, City Project 16-25, to Northland Grading and Excavating. Resolution 21-04-1941 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on February 22, 2021, approving plans and specifications and advertising for bids for the Sterling Street Bridge Replacement, City Project 16-25, and WHEREAS, the plans and specifications were advertised for bids, and WHEREAS, bids were received and opened on March 31, 2021 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesotathat that the bid of Northland Grading and Excavating in the amount of $726,050.40 is the lowest responsible bid for the construction of the Sterling Street Bridge Replacement, City Project 16-25, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by CouncilmemberKnutsonAyes–All, via roll call The motion passed. 2.Resolution Receiving Bids and Awarding Construction Contracts for the North Fire Station Construction Project Fire & EMS Chief Mondor gavethe staff report. Councilmember Juenemannmoved to approve the resolution receiving bids and awarding construction contracts for theNorth Fire Station Construction Project. Resolution 21-04-1942 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on February 22, 2021, approving plans and specifications and advertising for bids for the North Fire Station Construction Project, and April 12, 2021 City Council Meeting Minutes 12 WHEREAS, the plans and specifications were advertised for bids, and WHEREAS, bids were received and opened on March 23, 2021 at 2:00 P.M. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood Minnesota that that the lowest responsible bids for the construction of the North Fire Station have been tabulated. Tabulated bids for all work scopes represent a total amount of $8,293,304.50, and the Mayor and the City Manager are hereby authorized and directed to enter into contracts with recommended bidders for and on behalf of the City. Seconded by CouncilmemberKnutsonAyes–All, via roll call The motion passed. L.ADJOURNMENT Each councilmember was given the opportunity to share additional thoughts. Mayor Abramsadjourned the meeting at8:53 p.m. Andrea Sindt, City Clerk April 12, 2021 City Council Meeting Minutes 13