HomeMy WebLinkAbout2021-04-12 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April12, 2021
Held Remotely Via Conference Call
Meeting No.07-21
A.CALL TO ORDER
A meeting of the City Council was held remotely via conference calland was called to
order at7:07p.m. by Mayor Abrams.
Public Safety Director Nadeau provided an update on the recent events in Brooklyn
Center and the current phase of Operation Safety Netto provide safety to Maplewood.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave,CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added to the agenda under Council Presentations:
City Clean Up Event
Mall Update
Mayor’s meeting with Congresswoman McCollum
Public Hearing for the Lamplighter
Hy-Vee Update
CouncilmemberKnutsonmoved to approve the agenda as amended.
Seconded by CouncilmemberCaveAyes–All, via roll call
The motion passed.
E.APPROVAL OF MINUTES
1.March 22,2021City CouncilWorkshop Meeting Minutes
CouncilmemberJuenemannmoved to approve the March 22, 2021City Council
Workshop Meeting Minutes as submitted.
Seconded by CouncilmemberKnutsonAyes–All, via roll call
The motion passed.
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2.March 22,2021 City Council Meeting Minutes
Councilmember Villavicenciomoved to approve the March 22, 2021City Council Meeting
Minutes as submitted.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager Coleman gave an update to the council calendarandreviewed other topics
of concern or interest requested by councilmembers.
2.Council Presentations
City Clean Up Event
Councilmember Juenemannnoted the city clean up event will take place on April 17 at
Aldrich Arena.
Mall Update
Mayor Abrams gave an update on Maplewood Mall security and the pop-up market grand
opening.
Mayor’s meeting with Congresswoman McCollum
Mayor Abramsupdated on Congresswoman McCollum’s meeting regarding the American
Rescue Plan.
Public Hearing for the Lamplighter
Mayor Abramsdiscussed speaking at the public hearing by the St. Paul City Council
regarding the liquor license and police response at the Lamplighter.
Hy-Vee Update
Mayor Abramsupdated thatHy-Vee’s grand opening is June 8 and they are currently
hiring.
3.Arbor Day Proclamation 2021
Parks & Recreation Manager Robbins gave the staff report.
Councilmember Juenemannmoved to approve the 2021 Arbor Day Proclamation
PROCLAMATION OF ARBOR DAY 2021
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WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, is now observed throughout the nation
and the world; and
WHEREAS, trees can reduce the erosion of topsoil by wind and water, reduce
heating and cooling costs, moderate temperatures, produce oxygen, and provide habitat
for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for homes, fuel
for fires, and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees are a source of joy and beauty.
NOW, THEREFORE, BE IT RESOLVED THAT May 1, 2021, is hereby designated
Arbor Day in the City of Maplewood.
Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect
our trees and woodlands.
Seconded by CouncilmemberCaveAyes–All, via roll call
The motion passed.
4.2020 Community Development Department Annual Report
Community Development Director Thomson introduced the 2020 Annual Report.
Community Design Review Board Commission Chair Kempeaddressed the council and
gave the 2020CDRB annual report.Environmental and Natural Resources Commission
Chair Palzeraddressed the council andgave the 2020 ENR annual report.Housing and
Economic Development Commission Chair Jenkins addressed the council and gave the
2020 HEDC annual report.Planning Commission Chair Arbuckleaddressed the council
andgave the 2020 PC annual report.
Councilmember Juenemannmoved to approve the 2020 Community Development
Department Annual Report.
Seconded by CouncilmemberKnutsonAyes–All, via roll call
The motion passed.
5.Public Safety Department 2020 Annual Report
Public Safety Director Nadeau gave the presentation.
Councilmember Juenemann moved to approve the 2020Public SafetyDepartment
Annual Report.
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Seconded by CouncilmemberCaveAyes–All, via roll call
The motion passed.
6.HPC Coordination with St. Paul Regional Water Services Project
Assistant City Manager/HR Director Sable gave the staff report.
G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
CouncilmemberCavemoved to approve agenda items G1-G9.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
1.Approval of Claims
CouncilmemberCavemoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 523,238.25 Checks #107257 thru #107279
dated 3/23/21
$ 651,173.87 Disbursements via debits to checking account
dated 03/15/21 thru 03/19/21
$ 432,651.96 Checks #107280 thru #107304
dated 3/30/21
$ 437,767.78 Disbursements via debits to checking account
dated 03/22/21 thru 03/26/21
$ 145,946.11 Checks #107305 thru #107322
dated 4/6/21
$ 1,886,641.31 Disbursements via debits to checking account
dated 03/29/21 thru 04/02/21
$ 4,077,419.28 Total Accounts Payable
PAYROLL
$ 590,559.17 Payroll Checks and Direct Deposits dated 03/19/21
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$ 2,331.40 Payroll Deduction check # 99104514 thru # 99104516
dated 03/19/21
$ 594,068.09 Payroll Checks and Direct Deposits dated 04/02/21
$ 1,617.60 Payroll Deduction check # 99104530 thru # 99104531
dated 04/02/21
$ 1,188,576.26 Total Payroll
$ 5,265,995.54 GRAND TOTAL
Seconded by CouncilmemberJuenemannAyes–All, viaroll call
The motion passed.
2.Approval of Transfers
Councilmember Cavemoved to approve thetransfersdated 4/12/2021 and authorize the
Finance Director to make the necessary accounting entries.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
3.Resolution to Maintain Statutory Tort Liability Limits
CouncilmemberCavemoved tomaintain the statutory tort liability limits.
Resolution 21-04-1936
RESOLUTION TO MAINTAIN THESTATUTORY TORT LIMITS FOR LIABILITY
INSURANCE PROPOSED
WHEREAS, the League of Minnesota Cities Insurance Trust annually requests
member cities to make an election to waive or not waive the tort liability limit established
by Minnesota Statutes 466.04; and
WHEREAS, the City has three choices: to not waive the statutory limit, to waive
the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to
add insurance to a new level;
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of
Maplewood hereby elects to not waive the statutory tort liability limit established by
Minnesota Statutes 466.04
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
4.Consent to Assignmentof Tax Increment Financing Note (Sibley Cove
Project) and Issuance of Replacement for Lost Note
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CouncilmemberCavemoved to approve the resolution entitled “Resolution Authorizing
Execution ofAcknowledgment, Consent and Subordination Agreement of City and
Authorizing Issuance ofReplacement Note”.
Resolution 21-04-1937
RESOLUTION AUTHORIZING EXECUTION OF ACKNOWLEDGMENT, CONSENT AND
SUBORDINATION AGREEMENT OF CITY AND AUTHORIZING ISSUANCE OF
REPLACEMENT NOTE
WHEREAS, in 2003, the City established Tax Increment Financing District 1-8, a
housing tax increment financing district, and issued to Sibley Cove, Limited Partnership, the
developer, a pay-as-you-go TIF Note in the principal amount of $1,175,234; and
WHEREAS, Sibley Cove, Limited Partnership is selling the project to Sibley Cove II,
LLC and Northway Apartment Property II, LLC (collectively, the “Buyer”) and assigning the
Note to the Buyer; and
WHEREAS,the Buyer is financing the transaction and collaterally assigning its interest
in the Note toits lender as additional security for the loan; and
WHEREAS, the 2003 TIF agreement prohibits the assignment of the Note without the
consent of the City; and
WHEREAS,appropriate agreement has been submitted by the parties to this
transaction and reviewed by the City and has been found to be in proper form; and
WHEREAS,the original Note has been lost and the City has been asked to issue a
replacement Note upon receipt of an Affidavit of Lost Note executed by the original holder of
the Note.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota as follows:
1.The Mayor and City Manager are authorized and directed to execute the
Acknowledgment, Consent and Subordination Agreement of City.
2.City staff are authorized and directed to issue a replacement Note upon receipt
of Affidavit of Lost Note executed by the original holder of the Note.
3.City staff and consultants are authorized and directed to take all additional
actions as may be necessary or convenient to facilitate the intent of this resolution.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
5.2021 Collective Bargaining Agreement with AFSCME Local 2725
CouncilmemberCavemoved to approve the 2021 Collective Bargaining Agreement
between the City of Maplewood andthe AFSCME, Local 2725; and authorize the Mayor
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and City Manager to execute the contract onbehalf of the City.
Seconded by Councilmember JuenemannAyes–All, via roll call
The motion passed.
6.On-Sale Intoxicating Liquor and Sunday Sales License for Lancer Food and
Beverage LLC at Keller Golf Course, 2166 Maplewood Drive
CouncilmemberCavemoved to approve the On-Sale Intoxicating Liquor and Sunday
Sales license for Lancer Food and Beverage LLC at Keller Golf Course, 2166 Maplewood
Drive.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
7.Agreement with City of Saint Paul to Accept AutoTheft Grant Funds
CouncilmemberCavemoved to approve the agreement with the City of St. Paul
accepting auto theft prevention grant funds.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
8.Access to Criminal Justice Data Networks
a.Resolution Approving State of Minnesota Joint Powers Agreement
b.Joint Powers Agreement with State of Minnesota
c.Court Data Services Subscriber Amendment to CJDN Subscriber
Agreement
CouncilmemberCavemoved to adopt the resolution approving State of Minnesota joint
powers agreements with the city of Maplewood on behalf of its city attorney and police
department.
Resolution 21-04-1938
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS
AGREEMENTS WITH THE CITY OF MAPLEWOODON BEHALF OF ITS CITY
ATTORNEY AND POLICE DEPARTMENT
WHEREAS, the City of Maplewood on behalf of its Prosecuting Attorney and
Police Department desires to enter into Joint Powers Agreements with the State of
Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use
systems and tools available over the State’s criminal justice data communications
network for which the City is eligible. The Joint Powers Agreements further provide the
City with the ability to add, modify and delete connectivity, systems, and tools over the
five-year life of the agreement and obligates the City to pay the costs for the network
connection.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota as follows:
1. That the State of Minnesota Joint Powers Agreements by and between the
State of Minnesota acting through its Department of Public Safety, Bureau of Criminal
Apprehension, and the City of Maplewood on behalf of its Prosecuting Attorney and
Police Department, are hereby approved.
2. That the Public Safety Director, Scott Nadeau, or his or her successor, is
designated the Authorized Representative for the Police Department. The Authorized
Representative is also authorized to sign any subsequent amendment or agreement that
may be required by the State of Minnesota to maintain the City’s connection to the
systems and tools offered by the State.
3. That the Attorney, Joseph Kelly, or his or her successor, is designated the
Authorized Representative for the ProsecutingAttorney. The Authorized Representative
is also authorized to sign any subsequent amendment or agreement that may be required
by the State of Minnesota to maintain the City’s connection to the systems and tools
offered by the State.
4. That Marylee Abrams, the Mayor for the City of Maplewood, and Andrea Sindt,
the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
Councilmember Cavemoved to approve the joint powers agreement with State of
Minnesota on behalf of the Bureau of Criminal Apprehension and criminal justice data
communications network.
Seconded by Councilmember JuenemannAyes-All, via roll call
The motion passed.
Councilmember Cavemoved to approve the Court Data Services Subscriber Amendment
to CJDN Subscriber Agreement.
Seconded by Councilmember JuenemannAyes-All, via roll call
The motion passed.
9.Purchase of One Asphalt Paver
CouncilmemberCavemoved to approve the purchase of one asphalt paver and direct the
Mayor and City Manager toenter into a contract with J&K Equipment, Inc for the
purchase in the amount of $93,907.00.
Seconded by CouncilmemberJuenemannAyes–All, via roll call
The motion passed.
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H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name andaddress clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
City Attorney Batty gave the staff report.
1.Resolution Pursuant to Minnesota Statutes, section 469.174, subd. 10(d)
regarding 1375 Frost Avenue (Gladstone House)
CouncilmemberJuenemannmoved to approve resolution regarding demolition of
structurally substandard building and inclusion of the parcel at 1375 Frost Avenue in a
future redevelopment tax increment financing district.
Resolution 21-04-1939
RESOLUTION REGARDING DEMOLITION OF STRUCTURALLY SUBSTANDARD
BUILDING AND INCLUSION OF THE PARCEL AT 1375 FROST AVENUE IN A
FUTURE REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT
WHEREAS, on October 2, 2018, the City acquired the property located at 1375 Frost
Avenue, commonly known as the Gladstone House, (the “Property”) with the intention of
redeveloping the site and adjacent parcels in the future; and
WHEREAS, at the City’s request, on August 7, 2018, LHB, Inc. conducted an
inspection of the Property, including the interior and exterior of the building located thereon,
for the purpose of determining whether the Property qualified for inclusion in a redevelopment
tax increment financing district; and
WHEREAS, on August 21, 2018, LHB issued a report which concluded that the
building located on the Property meets the definition of structurally substandard under
Minnesota Statutes, section 469.174, subd. 10(b) and that 37 percent of the Property is
covered by buildings, parking lots or other improvements, thus meeting the coverage test of
Minnesota Statutes, section 469.174, subd. 10(e); and
WHEREAS,no repairs or improvements have been made to the building on the
Property since the time of the LHB report and it has continued to deteriorate; and
WHEREAS, the structurally substandard building on the Propertyis in very poor
condition and poses an immediate threat to public health and safety, thus requiring demolition
prior to the date the Property can be included within a tax increment financing district; and
WHEREAS, Minnesota Statutes, section 469.174, subd. 10(d)(2) allows the
demolition of a structurally substandard building and inclusion of the parcel in a redevelopment
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tax increment financing district within three years of the date of demolition if, prior thereto, the
City adopts a resolution finding the building to be structurally substandard and the coverage
test to be met and expressing the City's intent to incorporate the parcel in a future tax
increment financing district.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota as follows:
1.The principal building on the Property located at 1375 Frost Avenue is hereby
found to be structurally substandard within the meaning of Minnesota Statutes, section
469.174, subd. 10(b) and more than 15 percent of the Property is covered by buildings,
parking lots or other improvements as defined by Minnesota Statutes, section 469.174, subd.
10(e). The City’s findings in this regard are based on a report by LHB, Inc. dated August 21,
2018, that was prepared after an interior and exterior inspection of the Property. No repairs
or improvements have been made to the building since the time of the LHB report and it has
continued to deteriorate.
2.The City hereby declares its intent to include the Property in a redevelopment
tax increment financing district at a future date and in doing so intends to rely on Minnesota
Statutes, section 469.174, subd. 10(d).
3.The City intends to demolish the building in the near future to remove the hazard
to public health and safety it poses in its current condition.
Seconded by CouncilmemberCaveAyes–All, via roll call
The motion passed.
2.Resolution Pursuant to Minnesota Statutes, section 469.174, subd. 10(d)
regarding 1946 English Street (Former Moose Lodge)
City Attorney Batty gave the staff report.
Councilmember Juenemann moved to approve the resolution regarding demolition of
structurally substandard building and inclusion of the parcel at 1946 English Street in a
future redevelopment tax increment financing district.
Resolution 21-04-1940
RESOLUTION REGARDING DEMOLITION OF STRUCTURALLY SUBSTANDARD
BUILDING AND INCLUSION OF THE PARCEL AT 1946 ENGLISH STREET IN A
FUTURE REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT
WHEREAS, on May 29, 2019, the City acquired the property located at 1946 English
Street, the former Moose Lodge site, (the “Property”) with the intention of redeveloping the
site and adjacent parcels in the future; and
WHEREAS, at the City’s request, on August 8, 2018, LHB, Inc. conducted an
inspection of the Property, including the interior and exterior of the building located thereon,
for the purpose of determining whether the Property qualified for inclusion in a
redevelopment tax increment financing district; and
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WHEREAS, on August 21, 2018, LHB issued a report which concluded that the
building located on the Property meets the definition of structurally substandard under
Minnesota Statutes, section 469.174, subd. 10(b) and that 92 percent of the Property is
covered by buildings, parking lots or other improvements, thus meeting the coverage test of
Minnesota Statutes, section 469.174, subd. 10(e); and
WHEREAS,no repairs or improvements have been made to the building on the
Property since the time of the LHB report and it has continued to deteriorate; and
WHEREAS,a water pipe break in early 2021 resulted in severe damage and
threatened the structural integrity of the building, which caused the City’s fire department
to declare the building to be a “collapse risk”; and
WHEREAS, the structurally substandard building on the Property is in very poor
condition and poses an immediate threat to public health and safety, thus requiring
demolition prior to the date the Property can be included within a tax increment financing
district; and
WHEREAS, Minnesota Statutes, section 469.174, subd. 10(d)(2) allows the
demolition of a structurally substandard building and inclusion of the parcel in a
redevelopment tax increment financing district within three years of the date of demolition if,
prior thereto, the City adopts a resolution finding the building to be structurally substandard
and the coverage test to be met and expressing the City's intent to incorporate the parcel in
a future tax increment financing district.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota as follows:
1.The principal building on the Property located at 1946 English Street is hereby
found to be structurally substandard within the meaning of Minnesota Statutes, section
469.174, subd. 10(b) and more than 15 percent of the Property is covered by buildings,
parking lots or other improvements as defined by Minnesota Statutes, section 469.174, subd.
10(e). The City’s findings in this regard are based on a report by LHB, Inc. dated August 21,
2018, that was prepared after an interior and exterior inspection of the Property. No repairs
or improvements have been made to the building since the time of the LHB report and it has
continued to deteriorate. A March 4, 2021 report by the City’s fire department, following a
water pipe break that caused severe damage, declared the building to be a “collapse risk”.
2.The City hereby declares its intent to include the Property in a redevelopment
tax increment financing district at a future date and in doing so intends to rely on Minnesota
Statutes, section 469.174, subd. 10(d).
3.The City intends to demolish the building in the near future to remove the hazard
to public health and safety it poses in its current condition.
Seconded by CouncilmemberCaveAyes–All, via roll call
The motion passed.
K.AWARD OF BIDS
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1.Resolution Receiving Bids and Awarding Construction Contract, Sterling
Street Bridge Replacement, City Project 16-25
Public Works Director Love gave the staff report.
Councilmember Juenemannmoved to approve resolution receiving bids and awarding
construction contract for the SterlingStreet Bridge Replacement, City Project 16-25, to
Northland Grading and Excavating.
Resolution 21-04-1941
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on February 22,
2021, approving plans and specifications and advertising for bids for the Sterling Street
Bridge Replacement, City Project 16-25, and
WHEREAS, the plans and specifications were advertised for bids, and
WHEREAS, bids were received and opened on March 31, 2021 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesotathat that the bid of Northland Grading and Excavating in the amount of
$726,050.40 is the lowest responsible bid for the construction of the Sterling Street
Bridge Replacement, City Project 16-25, and the Mayor and the City Manager are
hereby authorized and directed to enter into a contract with said bidder for and on behalf
of the City.
The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project and to prepare a budget adjustment based
on final construction costs.
Seconded by CouncilmemberKnutsonAyes–All, via roll call
The motion passed.
2.Resolution Receiving Bids and Awarding Construction Contracts for the
North Fire Station Construction Project
Fire & EMS Chief Mondor gavethe staff report.
Councilmember Juenemannmoved to approve the resolution receiving bids and
awarding construction contracts for theNorth Fire Station Construction Project.
Resolution 21-04-1942
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on February 22,
2021, approving plans and specifications and advertising for bids for the North Fire
Station Construction Project, and
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WHEREAS, the plans and specifications were advertised for bids, and
WHEREAS, bids were received and opened on March 23, 2021 at 2:00 P.M.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood
Minnesota that that the lowest responsible bids for the construction of the North Fire
Station have been tabulated. Tabulated bids for all work scopes represent a total amount
of $8,293,304.50, and the Mayor and the City Manager are hereby authorized and
directed to enter into contracts with recommended bidders for and on behalf of the City.
Seconded by CouncilmemberKnutsonAyes–All, via roll call
The motion passed.
L.ADJOURNMENT
Each councilmember was given the opportunity to share additional thoughts.
Mayor Abramsadjourned the meeting at8:53 p.m.
Andrea Sindt, City Clerk
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