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Home My WebLink About2020-12-14 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 14, 2020 Held Remotely Via Conference Call Meeting No. 23-20 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:15 p.m. by Mayor Abrams. Mayor Abrams read a letter from a 10 year old resident apologizing for throwing a plastic water bottle in the storm drain. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Holiday Lights Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. November 23, 2020 City Council Meeting Minutes Councilmember Neblett moved to approve the November 23, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update December 14, 2020 City Council Meeting Minutes 1 City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Holiday Lights Councilmember Juenemann reported that holiday lights will not be collected at City Hall this year. 3. Progress Report from Nature Center Task Force and Parks & Recreation Programming Task Force Assistant City Manager/HR Director Sable gave the report. Council Members Juenemann & Knutson gave additional information as the task forces liaisons. Information purposes only, no action required. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G6 & G7 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G7 including the amended resolution for G3. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 682,739.87 Checks #106769thru #106805 dated 11/24/20 $ 175,447.85 Disbursements via debits to checking account dated 11/16/20 thru 11/20/20 $ 73,372.70 Checks #106807 thru # 106820 dated 12/01/20 $ 209,626.46 Disbursements via debits to checking account December 14, 2020 City Council Meeting Minutes 2 dated 11/23/20 thru 11/27/20 $ 537,767.03 Checks # 106821 thru # 106855 dated 12/08/20 $ 535,247.08 Disbursements via debits to checking account dated 11/30/20 thru 12/04/20 $ 2,214,200.99 Total Accounts Payable PAYROLL $ 625,317.05 Payroll Checks and Direct Deposits dated 11/27/20 $ 2,208.55 Payroll Deduction check # 99104383 thru # 99104385 dated 11/27/20 $ 627,525.60 Total Payroll $ 2,841,726.59 GRAND TOTAL Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 2. Close Project Funds Councilmember Juenemann moved to approve the transfers dated 12/14/2020 to close Project Funds 18-01 Ferndale/Ivy Area Street Improvements and 18-27 Mailand/Crestview/Forest Area Pavement and authorize the Finance Director to make the necessary accounting entries to close the funds and transfer residual funds to the Street Revitalization Fund. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 3. Resolution for 2021 Annual Liquor License Renewals Councilmember Juenemann moved to approve the amended resolution for 2021 annual liquor license renewals for Off-Sale, On-Sale and Wine. Resolution 20-12-1894 2021 LIQUOR LICENSE RENEWALS RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off-Sale, On-Sale and Wine Liquor licenses, having been previously duly issued by this city council, are hereby approved for renewal for one year, effective January 1, 2021, with approvals granted herein subject to satisfactory receipt of renewal documentation with fees submitted and subject to such terms and conditions as previously agreed to or imposed by the city council pursuant to city code section 6-130: December 14, 2020 City Council Meeting Minutes 3 Off-Sale 3.2 Beer Licenses Cub Foods #30244 Speedway #4022 100 County Road B West 1750 White Bear Avenue North Cub Foods #31264 Speedway #4089 2390 White Bear Avenue North 11 Century Avenue South Holiday Stationstore #480 Holiday #3519 1535 Beam Avenue North 1285 Cope Avenue East Off-Sale Intoxicating Liquor Licenses 61 Liquors Hy-Vee Wine & Spirits 2515 White Bear Avenue North, Suite 2700 Maplewood Drive North A17 & A18 Big Discount Liquor Maplewood Liquor 2520 White Bear Avenue North 2950 White Bear Avenue North, Suite 2 Costco Wholesale #1021 Maplewood Liquor ‘n Tobacco 1431 Beam Avenue East 2728 Stillwater Road East Cub Discount Liquor Merwin Liquors 100 County Road B West 1700 Rice Street North, Suite D Happy Hours Party Time Liquor 2227 White Bear Avenue North 1835 Larpenteur Avenue East Heritage Liquor LLC Sarrack’s Int’l. Wine & Spirits 1347 Frost Avenue East 2305 Stillwater Road East Hillside Liquor 1690 McKnight Road North, Suite B & C On-Sale 3.2 Beer Licenses Bambu Asian Cuisine Taste of India 1715 Beam Ave East, Suite A 1745 Cope Avenue East Groceries & Nepali Kitchen Tono Pizzeria + Cheesesteaks 1700 Rice Street North, Suite J 3088 White Bear Avenue North, Suite B On-Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill Bleechers Bar & Grill 2289 Minnehaha Avenue East 2220 White Bear Avenue North Acapulco Mexican Restaurant Buffalo Wild Wings #118 3069 White Bear Avenue North 3085 White Bear Avenue North Aramark Chili’s Grill & Bar #224 2350 Minnehaha Avenue East, Bldg 278 1800 Beam Avenue East December 14, 2020 City Council Meeting Minutes 4 Crooked Pint Ale House Outback Steakhouse #2412 1734 Adolphus Street North 1770 Beam Avenue East Goodrich Golf Course Q Bar & Lounge 1820 North Van Dyke North 3001 White Bear Avenue North, Space 27 Lancer at Edinburgh Red Lobster Restaurant #0283 2166 Maplewood Drive North 2925 White Bear Avenue North McCarron’s Pub and Grill T.G.I. Friday’s #0472 1986 Rice Street North 3087 White Bear Avenue North Myth Live The Dog House Bar & Grill 3090 Southlawn Drive North 2029 Woodlynn Avenue East Olive Garden Italian Restaurant #1200 The Ponds at Battle Creek 1749 Beam Avenue East 601 Century Avenue South Olive Garden Italian Restaurant #1200 Tokyo Sushi – All You Can Eat 1749 Beam Avenue East 1935 Beam Avenue East, Suite 103 Osaka Sushi & Hibachi Unison Restaurant & Banquet 1900 County Road D East, Suite 140 1800 White Bear Avenue North, Suite A & B On-Sale Wine/Strong Beer Licenses Bambu Asian Cuisine Taste of India 1715 Beam Avenue East, Suite A 1745 Cope Avenue East Groceries & Nepali Kitchen Tono Pizzeria + Cheesesteaks 1700 Rice Street North, Suite J 3088 White Bear Avenue North, Suite B Seconded by Councilmember Neblett Ayes– All, via roll call The motion passed. 4. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street Councilmember Juenemann moved to approve the Local Lawful Gambling permit for the th Church of the Presentation of the Blessed Virgin Mary on February 6, 2021. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 5. 2021 City Council Meeting Calendar Councilmember Juenemann moved to approve the 2021 city council meeting calendar with the meetings on the second and fourth Mondays with the exception of cancelling the December 27 meeting. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. December 14, 2020 City Council Meeting Minutes 5 6. 2021 SCORE Grant Agreement Councilmember Juenemann moved to approve the 2021 SCORE Grant Agreement. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 7. Metro-INET Joint Powers Agreement Councilmember Juenemann moved to approve entering into Metro-INET joint powers agreement. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Truth in Taxation a. Public Hearing b. Resolution Certifying Property Taxes Payable in 2021 c. Resolution Adopting the Budget and Financial Policies for 2021 and the Capital Improvement Plan for 2021-2025 Finance Director Paulseth gave the presentation. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Neblett moved to approve the resolution certifying property taxes payable in 2021. Resolution 20-12-1895 CERTIFYING PROPERTY TAXES PAYABLE IN 2021 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that: The following amounts be levied for property taxes payable in 2021, upon the net tax capacity in the City of Maplewood, for the following purposes: December 14, 2020 City Council Meeting Minutes 6 Levy year 2020ADDITIONS ORCERTIFIED ORIGINALDATEPAYABLE 2021REDUCTIONS BYDEBT BOND ISSUES PRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY ====================================================================================== GO IMP 2007B5,090,00015-Oct-07$ 338,322.88-338,322.88$ - GO IMP REFUNDING 2009A4,680,0001-Apr-09186,516.34-186,516.340.00 GO IMP 2011A10,000,0001-Jun-11413,908.49-413,908.490.00 GO 2012A5,780,0001-Jul-12113,201.31-58,581.3154,620.00 GO 2013A refunding6,180,0001-Jun-13437,120.30-0.30437,120.00 GO 2013B refunding3,700,00018-Dec-13214,462.500.50214,463.00 GO 2014A 7,745,0001-Aug-14520,875.780.22520,876.00 GO Imp 2015A refunding3,790,000 GENERAL FUND 1-Jan-15402,147.50 0.50402,148.00$17,324,330 GO 2015B 1,215,0008-Jul-15116,130.00-68,670.0047,460.00 DEBT SERVICE FUNDS 4,909,890 GO 2015C refunding7,990,0008-Jul-15456,644.790.21456,645.00 GO 2016A 3,765,0008-Sep-16281,744.16-0.16281,744.00 CAPITAL IMPROVEMENT FUND 85,000 GO 2016B refunding5,775,0008-Sep-16581,180.00-196,796.00384,384.00 GO Imp Refunding 2017B3,145,00011-May-17546,000.06-0.06546,000.00 BUILDING FUND 200,000 GO 2017A3,850,00011-May-17105,946.48159,999.52265,946.00 GO 2018A6,940,00014-Jun-18287,686.20170,994.80458,681.00 PUBLIC SAFETY EQUIPMENT FUND 390,000 GO 2019A4,475,00018-Jul-19158,411.5793,423.43251,835.00 COMMUNITY CENTER FUND 208,080 GO 2020A5,480,0004-Nov-20657,684.51-414,829.51242,855.00 GO 2020B6,200,0001-Jul-20345,112.970.03345,113.00 MAPLEWOOD AREA EDA 100,000 -------------------------------------------------------------------- $6,163,095.84-$1,253,205.84$4,909,890.00 TOTAL NET TAX CAPACITY LEVY $23,217,300 ======================================= BE IT FURTHER RESOLVED that a market value based referendum levy for property taxes payable in 2021 be levied for the following purpose: 2013B FIRE SAFETY REFUNDING BONDS $0 TOTAL MARKET VALUE BASED LEVY $0 BE IT FURTHER RESOLVED that the total certified City of Maplewood 2021 levy is: TOTAL CERTIFIED LEVY $23,217,300 BE IT FURTHER RESOLVED that the scheduled debt service levies have been adjusted as shown below for a total debt service levy of $4,909,890. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. Councilmember Neblett moved to approve the resolution adopting the budget and financial policies for 2021, and the capital improvement plan for 2021-2025. December 14, 2020 City Council Meeting Minutes 7 202020202020202120212021 FundFundFundOriginal BudgetOriginal BudgetOriginal BudgetBudgetBudgetBudget$ Change$ Change$ Change% Change% Change% Change GeneralGeneralGeneral$ $ $ 22,526,390 23,316,390 1,240,000$ $ $ 21,483,770 22,673,770 1,290,000$ $ $ (1,042,620) (642,620) 50,000-4.63%-2.76%4.03% Special RevenueSpecial RevenueSpecial Revenue 909,500364,000822,340 797,000866,940 (36,000) (112,500)(400,000) 44,600-109.89%-12.37%5.42% Debt ServiceDebt ServiceDebt Service 7,208,9308,313,793 975,979 7,390,1108,430,651 979,869 181,180116,858 3,8902.51%0.40%1.41% Capital ProjectsCapital ProjectsCapital Projects 18,661,720 8,312,6139,938,292 18,886,16010,853,960 7,898,458 (414,155) 224,440915,668-4.98%1.20%9.21% EnterpriseEnterpriseEnterprise 13,355,00011,450,867 (1,140,546) 13,939,52511,512,448 (1,149,429) 584,525 61,581(8,883) 4.38%0.78%0.54% Internal ServiceInternal ServiceInternal Service 11,436,63010,734,330 (375,000) 8,991,1278,935,467 - (2,445,503)(1,798,863) 375,000-21.38%-16.76%N/A TOTAL TOTAL TOTAL$ $ $ 63,749,063 11,002,725 73,299,440 $ $ $ 60,499,990 11,938,400 71,305,436 $ $ $ (3,249,073)(1,994,004) 935,675-5.10%-2.72%8 .50% Resolution 20-12-1896 ADOPTING THE BUDGET AND FINANCIAL POLICIES FOR 2021 AND THE CAPITAL IMPROVEMENT PLAN FOR 2021-2025 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that a budget for 2021 is hereby adopted as summarized below: Revenues: Expenditures: Other Financing Sources/Uses (Net): December 14, 2020 City Council Meeting Minutes 8 BE IT FURTHER RESOLVED that the 2021-2025 Capital Improvement Plan, with projects totaling $73,661,721, is hereby adopted. BE IT FURTHER RESOLVED that the 2021 Financial Management Policies, as included in the budget document and attached below, will supersede all existing policies and are hereby adopted. BE IT FURTHER RESOLVED that budgets for public improvements will be amended when the Council approves the project and establishes the budget for the project. BE IT FURTHER RESOLVED that the budgets for Governmental Funds are adopted for financial reporting and management control and the budgets for all other funds are adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts within a fund shall only require the approval of the City Manager or designee. However, City Council approval is required for transfers between funds and from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year, except appropriations for capital improvement projects which will not lapse until the project is completed or canceled by the City Council. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 2. TIF Development and Financing Plan Modification Districts 1-4 and 1-5 a. Public Hearing b. Resolution Approving Development and Financing Plan Modifications Districts 1-4 and 1-5 Finance Director Paulseth gave the report. Jason Aarsvold, with Ehlers presented additional Information. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Neblett moved to approve the Resolution Adopting A Modification to the Development Plan for Development District No. 1 and a Modification to the Tax Increment Financing Plans for Tax Increment Financing Districts No. 1-4 and 1-5. Resolution 20-12-1897 December 14, 2020 City Council Meeting Minutes 9 RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT PLAN FOR DEVELOPMENT DISTRICT NO. 1 AND A MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICTS NO. 1-4 AND 1-5. BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01. The City Council of the City of Maplewood (the “City”) heretofore established Tax Increment Financing Districts No. 1-4 and 1-5 (the “TIF Districts”) and adopted the Tax Increment Financing Plans therefor on December 23, 1991 and May 24, 1993, respectively. 1.02. It has been proposed that the City modify the Development District Program (the “Development Program”) for Development District No. 1 (the “Project”) and modify the Tax Increment Financing Plans (the “Modifications”) for TIF Districts No. 1-4 and 1-5, located within Development District No. 1, all pursuant to and in accordance with applicable law, including Minnesota Statutes, Sections 469.124 to 469.133 and Sections 469.174 to 469.1794, all inclusive, as amended (the "Acts"). Generally, the substantive change to the Tax Increment Financing Plans for TIF Districts No. 1-4 and 1-5 is an increase the budgets for additional affordable housing within the community and in order to accommodate potential developer repayments. 1.03. The Council has investigated the facts and has caused the Modifications to be prepared. 1.04. The City has performed all actions required by law to be performed prior to the adoption of the Modifications. 1.05 The City Council has fully reviewed the contents of the modified Development Program and the Modifications and has on December 14, 2020 conducted a public hearing thereon at which the views of all interested persons were received orally or in writing. Section 2. Findings for the Modifications. 2.01. The Council hereby finds that the Modifications are intended, and, in the judgment of this Council, the effect of such actions will be to provide an impetus for development and to accomplish certain objectives as specified in the Modifications, which are hereby incorporated herein. 2.02 The Council reaffirms the findings previously made with respect to TIF Districts No. 1-4 and 1-5. 2.03. The Modifications conform in all respects to the requirements of the Acts and will help fulfill a need to develop an area of the City which is already built up, to provide housing opportunities, to improve the tax base and to December 14, 2020 City Council Meeting Minutes 10 improve the general economy of the State and thereby serves a public purpose. The City believes these benefits directly derive from the tax increment assistance provided under the TIF Plan. A private developer will receive only the assistance needed to make this development financially feasible. As such, any private benefits received by a developer are incidental and do not outweigh the primary public benefits. Section 3. Approval of the Modifications; Filing. 3.01. The Modification to Project and the Modifications to the TIF Plans for TIF Districts No. 1-4 and 1-5 are hereby approved and shall be placed on file in the office of the City Clerk. Approval of the Modifications does not constitute approval of any project or a Development Agreement with any developer. 3.02. The staff of the City are authorized to file the Modifications with the State Department of Revenue and the Ramsey County Auditor. 3.03. The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Modifications and for this purpose to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. 3. North Fire Station Capital Improvement Plan and Issuance of Bonds a. Public Hearing b. Resolution Adopting CIP and Providing Approval for Bond Issuance Finance Director Paulseth gave the report. Bruce Kimmel with Ehlers gave the presentation. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Mayor Abrams moved to approve the resolution Adopting a Five-Year Capital Improvement Plan and Providing Preliminary Approval for the Issuance of Bonds not to exceed 9.5 million. Resolution 20-12-1898 ADOPTING A FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND PROVIDING PRELIMINARY APPROVAL FOR THE ISSUANCE OF BONDS THEREUNDER December 14, 2020 City Council Meeting Minutes 11 BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Ramsey County, Minnesota (the “City”), as follows: Section 1. Background. 1.01. Pursuant to Minnesota Statutes, Section 475.521, as amended (the “Act”), cities are authorized to adopt a capital improvement plan and carry out programs for the financing of capital improvements. Pursuant to the Act, the City may issue general obligation bonds to finance the costs of capital improvements described in the capital improvement plan. 1.02. Before the approval of the capital improvement plan and the issuance of any bonds under the Act, the City is required to hold a public hearing on the capital improvement plan and the issuance of bonds thereunder. 1.03 The City has caused to be prepared the Five-Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025 (the “Plan”). 1.04. On the date hereof, the Council conducted a duly noticed public hearing regarding adoption of the Plan pursuant to the requirements of the Act and the issuance of general obligation bonds in one or more series thereunder in order to finance a portion of the capital improvements identified in the Plan, including the construction of a new fire station in the City (the “Project”). 1.05. The City has determined that it is in the best interests of the City to authorize the issuance and sale of general obligation capital improvement plan bonds in one or more series pursuant to the Act in a maximum principal amount of $9,500,000 (the “Bonds”). 1.06. In considering the Plan, the Council has considered for each project and for the overall Plan: 1. the condition of the City’s existing infrastructure, including the projected need for repair and replacement; 2. the likely demand for the improvement; 3. the estimated cost of the improvement; 4. the available public resources; 5. the level of overlapping debt in the City; 6. the relative benefits and costs of alternative uses of the funds; 7. operating costs of the proposed improvements; and 8. alternatives for providing services more efficiently through shared facilities with other local government units. Section 2. Plan Approved; Bonds Authorized. 2.01. The Council finds that the Plan will provide for certain capital improvements, including the Project, which serves the interest of the City as a whole. The December 14, 2020 City Council Meeting Minutes 12 Plan is hereby approved. 2.02. City staff are hereby authorized to do all other things and take all other actions as may be necessary or appropriate to carry out the Plan in accordance with any applicable laws and regulations, subject to the contingency in Section 2.03 below. 2.03. The City gives preliminary approval to the issuance of the Bonds in the maximum principal amount of $9,500,000, provided that if a petition requesting a vote on issuance of the Bonds, signed by voters equal to five percent (5%) of the votes cast in the last general election, is filed with City Manager by January 13, 2021, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. The authorization to issue the Bonds is subject to expiration of the 30-day period without the City’s receipt of a qualified petition under the Act, or if a qualified petition is filed, upon the approving vote of a majority of the voters voting on the question of issuance of the Bonds. 2.04. To provide money to finance the Project, the City will issue and sell the Bonds, to be designated as the General Obligation Capital Improvement Bonds, Series 2021A (the “Series 2021A Bonds”), in the proposed aggregate principal amount of $9,500,000 (subject to the contingency in Section 2.03 and subject to adjustment on or before the date of sale of the Series 2021A Bonds), pursuant to the Act. The Series 2021A Bonds will be issued, sold, and delivered in accordance with the terms of a pre-sale report prepared by Ehlers & Associates, Inc. (the “Pre-Sale Report”). Ehlers & Associates, Inc., as municipal advisor to the City, is authorized to assist the City in the offer and sale of the Series 2021A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Ehlers & Associates, Inc. with respect to its activities in connection with the issuance and sale of the Series 2021A Bonds. 2.05. The City is authorized by Minnesota Statutes, Section 475.60, subdivision 2(9), as amended, to negotiate the sale of the Series 2021A Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. Section 3. Authorization to Offer Bonds. The City Manager and the Finance Director of the City, together with Ehlers & Associates, Inc., are authorized and directed to prepare and distribute an Official Statement with respect to the Series 2021A Bonds, apply for a rating from one or more rating agencies with respect to the Series 2021A Bonds, negotiate the sale of the Series 2021A Bonds, and take such other actions as are necessary or appropriate in anticipation of the award and sale of the Series 2021A Bonds in accordance with the Pre-Sale Report. The City Council will meet at or after 7:00 P.M. on Monday, January 25, 2021, to consider proposals on the Series 2021A Bonds, award the sale of the Series 2021A Bonds, and take any other appropriate actions with respect to the Series 2021A Bonds. December 14, 2020 City Council Meeting Minutes 13 Section 4. Authorization of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates, and instruments relating to the Series 2021A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered, with respect to the preparation of such documents, certificates, and instruments and its other activities in connection with the issuance and sale of the Series 2021A Bonds. Section 5. Covenants and Undertakings. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Minnesota Statutes, Chapter 475, as amended. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Canvassing Addendum of the Municipal Results of November 3, 2020 General Election City Clerk Sindt gave the staff report. Councilmember Juenemann moved to approve the resolution canvassing the addendum of municipal results of the November 3, 2020 General Election. Resolution 20-12-1899 Canvassing Addendum of Results of General Election WHEREAS, a State General Election was held on November 3, 2020; and WHEREAS, the ballot included two candidates for the Maplewood mayor two-year special election, four candidates for two Maplewood councilmember positions, both four year terms and two candidates for a Maplewood councilmember two-year special election; and WHEREAS, the city council served as the canvassing board, canvassed the results and declared the results of the election on November 12, 2020; and WHEREAS, the one mayoral special election candidate receiving the highest votes, the two four-year councilmember candidates receiving the highest votes and the December 14, 2020 City Council Meeting Minutes 14 one two-year councilmember special election candidate receiving the highest votes were declared; and WHEREAS, Ramsey County election officials located a box of 318 uncounted absentee ballots on November 13, 2020 at 90 Plato Blvd W from October 31, 2020; and WHEREAS, Ramsey County Canvassing Board acknowledged this error on November 16, 2020 and notified all candidates; and WHEREAS, a petition was filed to correct this error and the court ordered these ballots to be processed and counted and an addendum reflecting the true count to be certified by canvassing boards; and WHEREAS, among these accepted and counted absentee ballots, 19 were from Maplewood voters and these votes have been added to the previous audited totals: NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on December 14, 2020, hereby declares: 1. The following results from the November 3, 2020, State General Election as specified by the addendum Abstract of Votes Cast: Mayor 2yr Special Election Candidates: Marylee Abrams 10568 Bob Cardinal 7928 Councilmember Candidates (two four-year seats): Rebecca Cave 7274 Garrett Krueger 5439 Sylvia E. Neblett 7004 Nikki Villavicencio 7980 Councilmember 2yr Special Election Candidates: Bill Knutson 8856 Diana Longrie 8035 2. The two-year mayoral special election candidate who received the highest number of votes in the General Election is Marylee Abrams. 3. The two councilmember candidates who received the highest number of votes in the General Election are Nikki Villavicencio and Rebecca Cave. 4. The two-year councilmember special election candidate who received the highest number of votes in the General Election is Bill Knutson. December 14, 2020 City Council Meeting Minutes 15 5. The clerk is hereby directed to certify the results of the election to the county auditor. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 2. Hosanna Karen Baptist Church, 1818 Gervais Court East a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Conditional Use Permit Resolution Community Development Director Thomson gave the staff report. Councilmember Neblett moved to approve the resolution for a comprehensive plan amendment reguiding 1818 Gervais Court East from High Density Residential to Institutional. Resolution 20-12-1900 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment reguiding the property at 1818 Gervais Court East from High Density Residential to Institutional. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Lah Htoo, of Hosanna Karen Baptist Church, has requested approval of a comprehensive plan amendment. 1.02 The property is located at 1818 Gervais Court East and is legally described as: PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. December 14, 2020 City Council Meeting Minutes 16 Section 3. Findings 3.01 The requested amendment would meet the goals and policies outlined in the 2040 Comprehensive Guide Plan. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1. On November 17, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2. On December 14, 2020, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is approved based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. 2. The development must further comply with all conditions outlined in City Council Resolution No. 20-12-1901 for a conditional use permit approved by the Maplewood City Council on December 14, 2020. Seconded by Councilmember Knutson Ayes – 4, via roll call Nays – Councilmember Juenemann The motion passed. Councilmember Neblett moved to approve the resolution for a conditional use permit for a church to be located at 1818 Gervais Court East. Resolution 20-12-1901 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. December 14, 2020 City Council Meeting Minutes 17 1.01 Lah Htoo, of Hosanna Karen Baptist Church, has requested approval of a conditional use permit for a church. 1.02 The property is located at 1818 Gervais Court East and is legally described as: PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. Section 2. Standards. 2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for a Church. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. December 14, 2020 City Council Meeting Minutes 18 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On November 17, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On December 14, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. Applicant shall submit a seating chart and a parking plan to city staff. 2. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Design of a new structure shall be subject to the city’s design review process. 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. The city council shall review this permit in one year. 5. All of the applicant’s parking shall be confined to the site and not allowed on city streets or neighboring properties. December 14, 2020 City Council Meeting Minutes 19 6. The applicant shall submit a parking restriping plan and maintenance plan for staff approval. 7. The applicant shall comply with all requirements of the building official, fire chief and city engineer. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed 3.Solid Waste Management Standards Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve the Solid Waste Management Standards. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 4. Environmental Purchasing Policy Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve the Environmental Purchasing Policy. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 9:48 p.m. Andrea Sindt, City Clerk December 14, 2020 City Council Meeting Minutes 20