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HomeMy WebLinkAbout2021-03-22 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 22, 2021 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 966 8323 1277# No Participant ID, Enter # When Prompted Meeting No. 06-21 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.March 8, 2021 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Preliminary General Fund Budget Report Fiscal Year 2020 G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Resolution Directing Release of Retainage and Acceptance of Project, Wakefield Park Improvements, City Project 18-04 3.Purchase of Road Salt for 2021-2022 Winter Season 4.Resolution for Reduction of Retainage on Existing Construction Contract, County Road B and Arcade Street Improvements, City Project 19-22 H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.Host Approval of Healthcare Revenue Notes and Bonds for the New Harmony Project at 1534 County Road C a.Public Hearing b.Resolution Giving Host Approval to the Issuance of Healthcare Revenue Notes and Bonds, Series 2021A, 2021B, 2021C, and 2021D (Hampton, Landfall Village, Falcon Heights, Little Canada) for the New Harmony Project and Approving a Joint Powers Agreement I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.North Fire Station, 1530 County Road C East a.Conditional Use Permit Amendment Resolution b.Design Review Resolution 2.Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a.Resolution Approving Plans and Specifications and Advertising for Bids b.Resolution Ordering Preparation of Assessment Roll 3.Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a.Resolution Approving Plans and Specifications and Advertising for Bids .Resolution Ordering Preparation of Assessment Roll K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 08, 2021 Held Remotely Via Conference Call Meeting No. 05-21 A.CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams opened the meeting with indications of spring and Maplewood programs taking place this spring: expanded recreation programs with our YMCA partnership, thrd spring clean-up which will be held this year on April 17, the 3 annual tree sale is now taking orders, open registration for our Edgerton community garden plots, and the annual Easter egg event that will be a give-away this year. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA Move agenda item F3 to be heard before J1. The following items were added to the agenda under Council Presentations: Climate Adaptation Plan Workshop CouncilmemberJuenemannmoved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.February 22, 2021 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the February 22, 2021 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Villavicencio Ayes – All, via roll call The motion passed. March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 1 of 159 E1 2. February 22, 2021 City Council Meeting Minutes Councilmember Juenemann moved to approve the February 22, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Climate Adaptation Plan Workshop Councilmember Juenemann invited interested residents to participate in the upcoming Maplewood Adaptation Plan Workshop which will be held March 16, 2021. 3. 2020 Rice Larpenteur Alliance Annual Report This item was moved before J1. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G8 was moved to follow the F3 presentation. Agenda item G7 was highlighted. Councilmember Juenemann moved to approve agenda items G1-G7, G9-11. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 1. Approval of Claims ACCOUNTS PAYABLE: $ 471,703.69 Checks #107138 thru #107168 dated 02/23/21 March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 2 of 159 E1 $ 287,997.01 Disbursements via debits to checking account dated 02/16/21 thru 02/19/21 $ 631,492.25 Checks #107169 thru #107198 dated 03/02/21 $ 657,568.50 Disbursements via debits to checking account dated 02/22/21 thru 02/26/21 $ 2,048,761.45 Total Accounts Payable PAYROLL $ 585,351.37 Payroll Checks and Direct Deposits dated 02/19/21 Payroll Deduction check #99104472 thru $ 2,181.86 #99104474 dated 02/19/21 $ 587,533.23 Total Payroll $ 2,636,294.68 GRAND TOTAL Councilmember Juenemann moved to approve the approval of claims. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 2. Massage Center License for Linglong, LLC d/b/a Wonderful Massage, 2225 White Bear Avenue, Suite 1 Councilmember Juenemann moved to approve the Massage Center license for Linglong, LLC d/b/a Wonderful Massage, located at 2225 White Bear Avenue, Ste 1. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 3. On-Sale Intoxicating Liquor and Sunday Sales License for Johnny Kitchen & Bar Inc. d/b/a Johnny Kitchen & Bar, 1900 County Road D E, Ste 135 Councilmember Juenemann moved to approve the On-Sale Intoxicating Liquor and Sunday Sales license for Johnny Kitchen & Bar, Inc., located at 1900 County Road D E, Ste 135. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 3 of 159 E1 4.Conditional Use Permit Review, John Glenn Middle School, 1560 County Road B East Councilmember Juenemann moved to approve the CUP review for Independent School District 622’s building addition and renovation to John Glenn Middle School, located at 1560 County Road B East for one year. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 5. Conditional Use Permit Review, Wakefield Park Community Building, 1860 Hazelwood Street Councilmember Juenemann moved to approve the CUP review for the Wakefield Park Community Building at 1860 Hazelwood Street, and review again only if a problem arises or a major change is proposed. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 6. Conditional Use Permit Review, Menard Inc., 2280 Maplewood Drive Councilmember Juenemann moved to approve the CUP review for the Menards redevelopment project, located at 2280 Maplewood Drive, for one year. Seconded by Councilmember Ayes – All, via roll call The motion passed. 7. Resolution of Support for Better Building Standards in the State of Minnesota Councilmember Juenemann moved to approve the resolution of support for better building standards in the State of Minnesota. Resolution 21-03-1921 RESOLUTION OF SUPPORT FOR BETTER BUILDING STANDARDS IN THE STATE OF MINNESOTA WHEREAS, there is overwhelming scientific consensus that climate change is a significant threat to human civilization and is caused primarily by the combustion of fossil fuels; and WHEREAS, buildings account for approximately 40% of all the energy used in Minnesota and new development practices have the opportunity to make the greatest longstanding impact; and WHEREAS, the State of Minnesota is not on track to meet its goal of an 80% carbon reduction by 2050; and March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 4 of 159 E1 WHEREAS, the City of Maplewood is not on track to meet its 2040 Comprehensive Plan energy goal of an 80% carbon reduction by 2050; and WHEREAS, high-efficiencyconstruction presentsopportunitiesforworkersin manufacturing, construction, and service sectors, and it is essential that workers play a role in helping drive innovation towards a clean energy economy while creating and maintaining family- sustaining jobs; and WHEREAS, the City of Maplewood is interested in improving health using environmentally conscious efforts; and WHEREAS, the City of Maplewood is interested in supporting economic development through climate action; and WHEREAS, the City of Maplewood is already experiencing the impacts of a changing climate; and WHEREAS, highly efficient buildings enhance financial and environmental resilience for building owners and tenants; and WHEREAS, the City of Maplewood supports an equitable and just transition to a low- carbon society; and WHEREAS, the "Improving building energy efficiency in commercial and multi- family construction" report by the State of Minnesota recommends that the current statewide commercial energy code be advanced and accelerated such that it achieves net zero carbon/energy by 2036. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City formally adopts a policy to support state legislation leading to higher performing commercial buildings through advanced energy performance standards. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 8. Cooperative Funding Agreement for the Rice Larpenteur Alliance Agenda item G8 was moved for a separate vote after F3 Rice Larpenteur Annual Report. 9. Bituminous Material Purchases for 2021 Season Councilmember Juenemann moved to authorize the Street Superintendent to purchase bituminous materials in an amount up to $80,000 for the 2021 street maintenance season. Seconded by Councilmember Knutson Ayes – All, via roll call March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 5 of 159 E1 The motion passed. 10. Ramsey County Public Works to Perform 2021 Street Striping Councilmember Juenemann moved to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $25,000. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 11. Maplewood Building 1902 HVAC Upgrade Project, City Project 19-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 and No. 2. b. Resolution Directing Final Payment and Acceptance of Project Councilmember Juenemannmoved to approve the resolution directing modification of existing construction contract, Change Order No.1 and No. 2, City Project 19-18. Resolution 21-03-1922 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 19-18, CHANGE ORDER NO.1 and CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood 1902 Building HVAC Upgrade Project, 19-18, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Maplewood 1902 Building HVAC Upgrade project, 19-18, Change Order No. 1 and Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 and Change Order No. 2 which is an increase of $3,881.00. The revised contract amount is $184,781.00. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for final payment and acceptance of Maplewood Building 1902 HVAC Upgrades, City Project 19-18. Resolution 21-03-1923 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAPLEWOOD BUILDING 1902 HVAC UPGRADES PROJECT, CITY PROJECT 19-18 March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 6 of 159 E1 WHEREAS,theCityCouncil ofMaplewood,Minnesota hasheretofore ordered the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, is complete and recommends acceptance of the project. NOW,THEREFORE,BE IT RESOLVED BYTHECITYCOUNCILOF MAPLEWOOD, Minnesota, that City Project 19-18 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $184,781.00. Final payment to NAC Mechanical & Electrical Service, Inc. and release of any retainage or escrow is hereby authorized. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 Votes) Public Works Director Love gave the staff report. Mayor Abrams opened the public hearing. The following people spoke: Brian Lundquist Neil Hunter Dora Zocko Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the Resolution Ordering the Improvement for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 (Four affirmative votes are required to approve this resolution). Resolution 21-03-1924 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 25, 2021, a date for a Council hearing was set on the proposed street improvements for the Montana- Nebraska Area Pavement Rehabilitation, City Project 20-08; and March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 7 of 159 E1 WHEREAS, a notice was mailed ten days in advance to residents and a notice of th the hearing was published, and the hearing was duly held on March 8, 2021;and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1 That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Montana- Nebraska Area Pavement Rehabilitation, City Project 20-08. 2 Such improvements ordered as proposed in the Council resolution th adopted on the 8dayofMarch,2021. 3 The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and th specifications as previously directed by the City Council at the January 25, 2021 council meeting. 4 The Finance Director was authorized to make the financial transfers th necessary for the preparation of plans and specifications at the January 25, 2021 council meeting. A budget of $2,328,400 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding Source Total Amount% of Total Street Revitalization Fund $886,643 38% Special Benefit Assessments $921,657 40% Sanitary Sewer Fund $119,100 5% Environmental Utility Fund $310,900 13% W.A.C. Fund $90,100 4% Total Estimated Project Funding:$2,328,400 100% Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 Votes) Public Works Director Love gave the staff report. Mayor Abrams opened public hearing. The following people spoke: Dan Bruns March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 8 of 159 E1 Mayor Abrams closed the public hearing. Councilmember Juenemannmoved toapprove the resolution ordering the improvement for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 (Four affirmative votes are required to approve this resolution). Resolution 21-03-1925 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 25, 2021, a date for a council hearing was set on the proposed street improvements for the Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09; and WHEREAS, a notice was mailed ten days in advance to residents and a notice of th the hearing was published, and the hearing was duly held on March 8, 2021;and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1 That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09. 2 Such improvements ordered as proposed in the Council resolution adopted th on the 8 day of March, 2021. 3 The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and th specifications as previously directed by the City Council at the January 25, 2021 council meeting. 4 The Finance Director was authorized to make the financial transfers th necessary for the preparation of plans and specifications at the January 25, 2021 council meeting. A budget of $2,072.200 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding Source Total Amount % of Total Street Revitalization Fund$1,005,450 49% Special Benefit Assessments $727,950 35% Sanitary Sewer Fund $106,000 5% Environmental Utility Fund$154,000 7% W.A.C. Fund $78,800 4% Total Estimated Project Funding: $2,072,200 100% Seconded by Councilmember Knutson Ayes – All, via roll call March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 9 of 159 E1 The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS Agenda Item F3 was moved before J1. F3. 2020 Rice Larpenteur Alliance Annual Report Kim O’Brien, with St Paul Area Chamber of Commerce and the Rice Larpenteur Alliance Executive Director gave the presentation. Agenda item G8 was moved for a separate vote after F3 Rice Larpenteur Annual Report. G8. Cooperative Funding Agreement for the Rice Larpenteur Alliance Councilmember Juenemann moved to approve the Cooperative Funding Agreement for Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 1. Conditional Use Permit Resolution, White Bear Meadery, 1320 County Road D Circle East Community Development Director Thomson gave the staff report. Councilmember Knutson moved to approve the resolution approving a conditional use permit for the property located at 1320 County Road D Circle East, allowing a meadery to operate on the property, subject to certain conditions of approval. Resolution 21-03-1926 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Joshua Eckton, on behalf of the White Bear Meadery, has requested approval of a conditional use permit to operate a meadery on the property. 1.02 The property is located at 1320 County Road D Circle East and is legally described as: That part of the Northwest quarter of Section 3, Township 29, Range 22 which lies N01th and West of the Saint Paul and White Bear State Highway and North of a line described as follows: Beginning at a point in the West line of said Section 3 which point is 183 .55 feet South of the Northwest March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 10 of 159 E1 corner of said Section 3; thence Southeasterly in a straight line 406.11 feet to a point in the center line of Saint Paul and Duluth Highway No. 61, which point is 323.36 feet Southwesterly from the point of intersection of said center line of said highway with the North line of said Section 3, Ramsey County, Minnesota. PIN: 03-29-22-22-0024 Section 2 Standards. 2.01 City Ordinance Section 44-637(a) (1) by Section 44-512 (2) (3) requires a Conditional Use Permit for beverage processing and distribution, a place of amusement, recreation or assembly. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including lice and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 11 of 159 E1 3.01 Theproposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On February 16, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On March 8, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The applicant shall submit a final seating chart and a parking plan to City staff. All of the parking related to the business shall be confined to the site and is prohibited on City streets or neighboring properties. 2. Any site or building modifications are subject to the City’s design review process. 3. All local and state regulations governing the operation of the use shall be adhered to at all times. 4. Signs shall follow the City’s sign ordinance. Signs shall not be installed unless the applicant first obtains a sign permit. 5. Any and all trash receptacles shall be contained within an enclosed structure. Design of a new structure shall be subject to the City’s design review process. 6. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. The City Council shall review this permit in one year. 7. The applicant shall comply with all requirements of the building official, fire chief and City engineer. 8 The fire protection systems and exit ways must be inspected and approved prior to the issuance of a certificate of occupancy. March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 12 of 159 E1 9 Dependingupontheextentofanyexteriorsiteimprovements, the applicant shall obtain a driveway permit and grading/erosion control permit from the City engineer. 10 The applicant shall obtain a SAC determination from the Metropolitan Council prior to any permits being issued for the property. 11 The applicant shall submit an application to the City’s environmental health official for an annual food permit and plan review prior to operation. 12 The applicant shall obtain and provide a copy of the approved winery license prior to operation. 13 The business hours of operation are limited to the state winery license allowance. 14 All deliveries shall occur between the hours of 7:00 am – 8:00 pm. 15. The applicant shall install a stop sign at the driveway exit from the property. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. 2. Intent to Close Meeting (Minn. Stat. §13D.05 subd. 3(c)) to Discuss Sale of Properties a. 2501 Londin Lane East b. 1375 Frost Avenue East and 1900 Clarence Street North c. 1160 Frost Avenue East Community Development Director Thomson gave the staff report. Mayor Abrams moved to close the meeting and go into closed session to consider purchase offers or counteroffers for the property located at 2501 Londin Lane East, then separately to consider purchase offers or counteroffers for properties at 1375 Frost Avenue East and 1900 Clarence Street North, and then separately to consider purchase offers or counteroffers for the property located at 1160 Frost Avenue East, pursuant to Minnesota Statutes Section 13D.05 subd. 3(c), Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed Mayor Abrams closed the meeting at 8:51 p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman, Assistant City Manager/HR Director Sable, City Attorney Batty, Community Development Director Thomson, and IT Director Fowlds. March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 13 of 159 E1 Mayor Abrams called the meeting back to order at 10:27 p.m. 3. Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for Attorney-Client Privileged Discussion Regarding Threatened Litigation, 2471 Forest Street Councilmember Juenemann moved to close the regular meeting and go into closed session to discuss threatened litigation related to 2471 Forest Street, pursuant to Minnesota Statutes Section 13D.05, subd. 3b. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed Mayor Abrams closed the meeting at 10:29 p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman, Assistant City Manager/HR Director Sable, City Attorney Batty, Public Works Director Love, Finance Director Paulseth, and IT Director Fowlds. Mayor Abrams called the meeting back to order at 10:43 p.m. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 10:43 p.m. March 08, 2021 City Council Meeting Minutes City Council Packet Page Number 14 of 159 F1a City Council Packet Page Number 15 of 159 F3 CITY COUNCIL STAFF REPORT Meeting Date March 22, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Preliminary General Fund Budget Report Fiscal Year 2020 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council has requested monthly financial presentations at Council meetings, in addition to the emailed reports. The presentations will provide greater transparency for taxpayers and interested parties. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Financial reporting covers all aspects of the strategic plan and is a necessary component in achieving fiscal transparency. Background Council members receive an emailed financial report on a monthly basis. We will also present this report at Council meetings to allow greater access of the information to the public. This report includes a PRELIMINARY General Fund budget report for FY 2020, which is still open. The Finance Department is making final entries and running analytics. The 2020 fiscal year audit takes place in April. The compilation of the annual financial report follows shortly after the audit. The external auditors will present the report to Council in June. This is the expected annual timeframe, despite the challenges of 2020. Financial reports for 2021 will resume in April. Attachments 1.General Fund Preliminary Budget Report for 2020 City Council Packet Page Number 16 of 159 F3,Attachment1 Preliminary General Fund Budget Report for Fiscal Year Ended December 31, 2020 Overview: Total Revenues and Transfers In are expected to exceed Total Expenditures and Transfers out by $3,417,045. Please note that, of this amount, $103,249 is attributed to market value gains in the portfolio. These are Ðpaper gainsÑ and should not be considered expendable resources. This report is PRELIMINARY and WILL change before the year is closed. The Finance Department is still making entries and running analytical procedures. However, the report is not expected to change significantly. Revenues and Expenditures are discussed in the narrative on the following pages, summarized as follows: General Fund Original Budget Modified Budget Actual 12/31/2020 Revenues: $22,526,390 $22,526,390 $22,621,924 Expenditures: 23,316,390 23,316,390 22,244,944 Transfers In: 1,240,000 3,393,213 3,396,137 Transfers Out: 0 0 356,071 Excess Revenues $ 450,000 $ 2,603,213 $ 3,417,046 Following are the major components of the $3,417,046 surplus: Budgeted surplus $ 450,000 Market value gains 103,249 CARES Grant 2,153,213 Net Savings/Revenue Losses 710,584 Total Revenue Surplus $3,417,046 At 12/31/2020, the amount of $2,443,657, or the surplus over 50% of total expenditures, is dedicated to public safety for the fire station. This can be modified at any future Council meeting. City Council Packet Page Number 17 of 159 F3,Attachment1 Revenues: Total Revenues came in at 100.4% of budget or $95,534 over the budgeted amount of $22,526,390. In general, excess building permit revenues compensated for shortfalls in charges for services. Taxes Î Property tax collections were 99.2% of budget, slightly better than last yearÓs collection rate of 99%. Licenses and Permits Î this category includes liquor licenses, business licenses, and building permit fees. Actual revenues exceeded budget by $422,786, or 131.8%. This is due almost exclusively to building permit revenues, which exceeded budget by over $430,000. School district projects were the primary driver in the excess building permit revenues this year. Fines and Forfeits Î this category is always a relatively insignificant portion of the CityÓs revenue stream, but does offset public safety costs. Fine revenue was only 70.9% of budget in FY 2020, or $48,376 short of budget expectations. This is due to changes in police activity, due to the impacts of Covid-19. Most saturation and sting operations are suspended, with vehicles now only being stopped for cause to minimize the pandemic risk. Intergovernmental Revenue - state and federal revenues came in at 100.9% or budget, or $13,485 more than expected. While grants for saturation efforts were down, general police and fire aid was up. Please note that the City still expects to receive a FEMA grant in the approximate amount of $220,000; however, the exact amount and timing will not be established in time to book the revenue for 2020. This FEMA grant reimburses the City of personal protective equipment and other costs related to the coronavirus. Charges for Services Î this category consists of motor vehicle and passport fees and other fees charged by the City for services rendered. Total Charges for Services were 82.5% of budget or $311,218 under the budget. This is primarily due to motor vehicle and passport fees being under budget by a total of $238,083. This is a direct result of Covid-19, with less people travelling and the need to limit the number of customers in the lobby. Plan check fees were above budget by $344,966 for the year; however, recreation fees were $260,924 under budget, due to suspension of the programs in mid-year. Keep in mind that the corresponding recreation expenditures will offset the revenue loss. Rental housing fees were below budget by $106,750, due to a delay in starting the program. Investment Earnings Î interest earnings dropped significantly in 2020; however, this report reflects interest earnings on investments at 297.93% of budget or $173,305 over budget. This is due primarily to market value adjustments of $103,249. It is important to remember that these are Ðpaper gainsÑ and do not represent expendable resources. Exclusive of market value adjustments, interest earnings were over budget by $70,056. Miscellaneous Revenues Î these revenues are miscellaneous and/or occasional in nature and do not fit into any other category. Primarily, they consist of purchasing card rebates and rental fees. Miscellaneous revenues came in at 83.1% of budget, or $21,434 under budget. Transfers In Î the City budgeted for transfers in of $1,240,000. Generally, these are overhead transfers from the utility and franchise funds. In mid-year the budget was modified to reflect a transfer in from the CARES Grant Fund of $2,153,213. Total transfers in were 100.1% of the modified budget, or $2,924 more than the budget. The additional small amount of transfers reflect the closure of other funds. City Council Packet Page Number 18 of 159 F3,Attachment1 Expenditures: Total expenditures ended the year at 95.4% of budget, or $1,071,446 below the budgeted amount of $23,316,390. The savings was primarily due to temporary vacancies in positions and the suspension of recreation programming. Community Development Î these activities consist of planning, zoning, building inspections, and economic development. Expenditures were 95.6% of budget or $65,918 under budget. This savings was due to a delay in implementing the rental housing program, as a result of Covid-19. Administration Î this category includes the city manager, human resources, city clerk, elections, and legal services. Overall, Administration activities came in at 96.5% of budget, or $66,371 under budget, mostly due to reduced activities created by the pandemic event. Finance Î this category includes the finance and motor vehicle licensing divisions. Overall, Finance Department expenditures finished the year at 103.1% of budget, or $42,225 over budget. This is entirely due to the additional help needed to manage the DMV appointment system and the lobby monitoring. The additional wages are covered by the CARES grant (reflected in Transfers In). Finance expenditures came in at 92.42% of budget or $59,533 under budget; however, the DMV ended the year at 117.23% of budget, or 101,758 over budget. Fire Î this category includes expenditures of the fire department and emergency management activities. Fire expenditures ended the year at 111.7% of budget, or $289,724 over budget. This is entirely due to emergency management expenditures, related to Covid-19, that were reimbursed by federal grants. Emergency management expenditures primarily consisted of personal protective equipment, building retrofitting, and other items necessary to respond to the coronavirus. These expenditures amounted to $438,848 for the year. A FEMA grant, for approximately $225,000 will be received and recognized in 2021. The remaining expenditures were charged against the CARES grant. Legislative Î this category consists of City Council expenditures. Legislative activities ended the year at 96.8% of budget, or $5,072 under budget. Parks Î this category consists of park maintenance and recreation programming activities. Parks ended the year at 61.4% of the budget, or $506,898 under the budgeted amount. This is due to the elimination of recreational programming activities after the onset of the pandemic. Police Î departmental expenditures ended the year at 94.8% of budget, or $536,630 under the budget. This was due to several factors, including position vacancies during the year, a reduction of part-time and temporary employment due to Covid-19, reduced travel and training, and a reduction in contracts for service. With the exception of the position vacancies, the savings is related to the pandemic. Public Works Î this category includes public works, engineering, street maintenance, building operations, and forestry activities. Overall, public works ended the year at 94.9% of budget, or $222,506 under the budget. This is due to cuts in services in expenditures in response to the coronavirus emergency. Seasonal employees were not hired in 2020 and overtime hours were limited. A forestry employee retired in mid-year and was not replaced. Transfers Out Î there were no transfers out in the budget. However, the Council did authorize the closure of the Recreation Fund, which had a deficit balance of $356,071. This transfer was the only transfer out in 2020. City Council Packet Page Number 19 of 159 F3, Attachment 1 Monthly Financial Report Ȩ´­ ´£¨³¤£ȩ Month Ending December 31, 2020 Prepared By: Approved By: Finance Director City Manager City Council Packet Page Number 20 of 159 F3, Attachment 1 Month 1 50.55% 0 Months 1.46% 3 1 Years 1.30% 10 5 Range Months 6.38% 6 3 Years 5 3.34% 4 Maturity Years Months 4 5.65% 3.41% 9 3 Years 6 3 Months 11.68% 2 3.71% Years 12 2 9 12.52% 1 Diversification of Bonds 25.47% Municipal 23.05% Deposit Certificate Agency 1.57% US Petty and Cash 0.34% Sector Cash Security by Market 11.54% Money Local Pool Diversification 38.03% 4M Government City Council Packet Page Number 21 of 159 F3, Attachment 1 City of Maplewood, Minnesota General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance December 31, 2020 20202019 PercentPercent YTD AmendedAmended Of ActualOf Actual YTD Actual BudgetBudget To BudgetTo Budget Actual Revenues: TAXES$17,481,000$17,347,522%99.2$16,138,910$15,980,159%99.0 SPECIAL ASSESSMENTS0464%0.00101%0.0 LICENSES AND PERMITS1,328,0001,750,786%131.81,332,0001,444,503108.4% FINES AND FORFEITS166,000117,624%70.9180,000163,017%90.6 INTERGOVERNMENTAL1,557,1101,570,595%100.91,220,0161,456,057%119.3 CHARGES FOR SERVICES1,780,0001,468,78282.5%1,170,3001,106,72494.6% INVESTMENT EARNINGS87,560260,865%297.950,914311,788%612.4 MISCELLANEOUS126,720105,286%83.183,50061,993%74.2 Total revenues22,526,39022,621,924%100.420,175,64020,524,342%101.7 Expenditures: COMMUNITY DEVELOPMENT1,481,8401,415,922%95.61,394,0501,317,752%94.5 ADMINISTRATION1,889,8801,823,509%96.51,760,5301,700,708%96.6 FINANCE1,375,5201,417,745%103.11,323,9901,276,950%96.4 FIRE2,486,0502,775,774%111.72,282,3502,259,577%99.0 LEGISLATIVE157,700152,628%96.8162,140149,141%92.0 PARKS1,314,050807,152%61.4557,790524,282%94.0 POLICE10,238,6209,701,990%94.89,666,8509,282,586%96.0 PUBLIC WORKS4,372,7304,150,224%94.94,188,3103,997,591%95.4 Total expenditures23,316,39022,244,944%95.421,336,01020,508,587%96.1 Excess (deficit) of revenues over expenditures(790,000)376,980%(47.7)(1,160,370)15,754%)(1.4 Other financing sources (uses): TRANSFERS IN3,393,2133,396,137%100.11,360,3701,387,670102.0% TRANSFERS OUT0)(356,071%0.00)(60,578%0.0 Total other financing sources (uses)3,393,2133,040,065%89.61,360,3701,327,092%97.6 Excess (deficit) of revenues over expenditures and other financing sources (uses)2,603,2133,417,045131.3%200,0001,342,846671.4% Fund balance - beginning010,149,083%0.008,806,237%0.0 g$2,603,213$13,566,129%521.1$200,000$10,149,083%5,074.5 Fund balance - endin Norm = 100.0 % City Council Packet Page Number 22 of 159 F3, Attachment 1 t 1 1 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.00 652.0286.96 -464.210.00-495.00104.50-386.00198.97-196.00101.40 8,320.0095.629,380.0083.83 -1,573.870.00-3,899.970.00-1,500.00150.00 15,547.280.00 -11,504.70108.07 -51,798.93100.30-42,984.350.00-20,610.350.00 Balance 238,797.900.00 0.000.000.000.000.000.00 464.21776.00 1,573.873,899.974,500.004,347.98 11,495.00 42,984.3520,610.3548,620.0014,196.00 -15,547.28 154,114.70 181,680.00 -238,797.90 Revenues 17,532,798.93 Year-to-date 0.000.000.000.000.000.00 464.21776.00 1,573.873,899.974,500.004,347.98 11,495.00 42,984.3520,610.3548,620.0014,196.00 -15,547.28 154,114.70 181,680.00 -238,797.90 Revenues 17,532,798.93 12/31/2020 d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 through 390.00 uste j 3,000.005,000.00 11,000.00 58,000.0014,000.00 190,000.00 142,610.00 Estimate Ad 17,481,000.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g 12:18PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt03/15/2021101000 A 000-3011 TAXES - CURRENT000-3012 TAXES - DELINQUENT000-3014 TAXES-FORFTD TAX SALE APP000-3016 TAXES-MOBILE HOMES000-3017 TAXES-INTEREST000-3018 TAXES - OTHER000-3019 TAXES - EXCESS TIF000-3031 CABLE TV FRANCHISE TAXES000-3110 SPECIAL ASSESSMENTS CURRENT000-3130 SPECIAL ASSESSMENTS DELINQUENT000-3140 SPECIAL ASSESSMENTS DEFERRED000-3160 SP. ASSESS.-PENALTIES/INTEREST000-3170 SP/A FORFTD TAX SALE APRT000-3190 SP/A DEFERRED - COUNTY000-3201 LIQUOR000-3203 CIGARETTE000-3204 ENTERTAINMENT-AMUSEMENTS000-3205 GENERAL BUSINESS000-3207 CONTRACTOR000-3208 GARBAGE & RUBBISH REMOVAL000-3209 SERVICE & REPAIR STATIONS000-3210 BUSINESS REGISTRATION FEE City Council Packet Page Number 23 of 159 F3, Attachment 1 t 2 2 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.00100.005.00100.000.000.000.00100.00 2,296.0090.437,624.1587.293,885.7987.056,564.7083.593,564.0040.60 -2,086.000.00 30,710.0861.6141,810.8966.8233,747.4915.6329,051.3881.0110,597.5766.88 -90,722.92150.40-20,552.900.00-14,349.41107.36-42,814.63109.91 Balance -378,763.80171.46 0.000.000.000.00 2,086.006,252.512,436.00 26,114.2184,189.11 21,704.0052,375.8549,289.9233,435.3020,552.9021,402.43 209,920.00140,085.00 908,763.80270,722.92209,349.41474,914.63275,000.00123,948.62 Revenues Year-to-date 0.000.000.000.00 2,086.006,252.512,436.00 26,114.2184,189.11 21,704.0052,375.8549,289.9233,435.3020,552.9021,402.43 908,763.80270,722.92209,920.00140,085.00 209,349.41474,914.63275,000.00123,948.62 Revenues 12/31/2020 d 0.000.000.000.000.000.00 through uste j 6,000.00 24,000.0060,000.0080,000.0030,000.0040,000.0040,000.0032,000.00 530,000.00180,000.00209,920.00140,090.00 126,000.00195,000.00432,100.00275,000.00153,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g 12:18PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt03/15/2021101000 A 000-3219 MISCELLANEOUS000-3301 BUILDING000-3302 ELECTRIC PERMIT FEES000-3303 HEATING000-3304 PLUMBING000-3306 ANIMAL000-3319 MISCELLANEOUS000-3321 MISC LIC/PERMITS - TASTE OF MAPLEWOOD000-3401 FINES000-3402 PENALTIES000-3512 FEDERAL DISASTER AID000-3513 FEDERAL EMERGENCY MGMT ASSISTANCE000-3516 FEDERAL POLICE GRANTS000-3517 MISC FEDERAL GRANTS000-3520 STATE FIRE AID000-3521 STATE LOCAL GOVT. AID000-3522 STATE MN DOT GRANTS000-3523 STATE HOMESTEAD CREDIT000-3524 STATE POLICE AID000-3526 STATE ST. MTNCE. AID000-3527 STATE POLICE GRANTS000-3528 STATE FIRE/PARAMEDIC GRANTS000-3530 MISC. STATE AID/GRANTS City Council Packet Page Number 24 of 159 F3, Attachment 1 t 3 3 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.000.000.00 -60.000.00 143.0652.31100.000.00777.0088.90500.000.00500.000.00 7,110.0090.13 2,000.000.00 2,000.000.00 -5,843.000.00-4,000.00120.00 54,094.0058.3954,380.8162.5039,524.5029.4222,592.505.86 -16,000.000.00 Balance 128,830.8670.38 0.000.000.000.000.000.000.000.000.000.000.00 60.00 156.94 6,223.001,407.50 5,843.00 64,890.0016,000.0075,906.0090,619.1924,000.0016,475.50 306,169.14 Revenues Year-to-date 0.000.000.00 0.000.000.000.000.000.000.000.00 60.00 156.94 6,223.001,407.50 5,843.00 64,890.0016,000.0075,906.0090,619.1924,000.0016,475.50 306,169.14 Revenues 12/31/2020 d 0.000.000.000.00 0.000.000.000.000.00 through 300.00100.00500.00500.00 uste j 2,000.007,000.00 2,000.00 72,000.0020,000.0056,000.0024,000.00 435,000.00130,000.00 145,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g 12:18PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt03/15/2021101000 A 000-3531 COUNTY ROAD BRIDGE AID000-3532 STATE LOCAL PERFORMANCE AID000-3534 COUNTY - OTHER GRANTS/AID000-3541 OTHER GOVT SCHL LIAS OFF PROG000-3542 OTHER GOVT JPA000-3544 OTHER GOVT-MISC. GRANTS000-3610 ELECTION SERVICES000-3611 GENERAL GOVT.-TAXABLE000-3612 GENERAL GOVT. NON TAXABLE000-3613 GENERAL-MOTOR VEHICLE FEES000-3614 GENERAL GOVT. DRIVERS LIC FEES000-3615 DNR FILING FEES000-3616 GENERAL GOVT ADMIN. CH/SWR FND000-3617 PASSPORT FEES000-3618 INVESTMENT MGMT. FEES REVENUE000-3619 GEN.GOVT.-ADMIN CHRG-PIP FUNDS000-3620 ADMINISTRATIVE CHARGES -T.I.F000-3624 PUBLIC SAFETY MISCELLANEOUS000-3625 D.A.R.E. PROGRAM000-3626 PAWNBROKER TRANSACTION FEES000-3627 TOW/IMPOUND FEES000-3628 PUBLIC WORKS ABATEMENT PROPERTY CHARGE000-3629 ADMIN. FEE ABATEMENT PROPERTIES City Council Packet Page Number 25 of 159 F3, Attachment 1 t 4 4 d Prc Rcv Page:Page: 0.000.000.000.000.000.000.000.000.000.00 100.000.00 -160.00153.33-350.00275.00-265.00118.93-142.74128.55-482.00119.28 2,112.87-5.64 4,791.4949.56 1,500.000.00 -2,850.000.00-2,292.670.00 -5,283.500.00 11,304.9083.91 -18,866.17134.30 Balance 260,923.6021.17 106,750.0060.46 -344,966.12218.95-173,305.06297.93 0.000.000.000.000.000.000.00 460.00550.00642.74 -112.87 4,708.512,850.002,292.67 1,665.005,283.502,982.00 70,076.4073,866.1758,965.10 634,966.12163,250.00260,865.06 Revenues Year-to-date 0.000.000.000.000.000.000.00 460.00550.00642.74 -112.87 4,708.512,850.002,292.67 1,665.005,283.502,982.00 70,076.4073,866.1758,965.10 634,966.12163,250.00260,865.06 Revenues 12/31/2020 d 0.00 0.000.000.000.000.000.000.00 through 300.00100.00200.00500.00 uste j 1,500.009,500.00 2,000.001,400.002,500.00 55,000.0087,560.0070,270.00 331,000.00 290,000.00270,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g 12:18PM GENERAL FUND' ccount Number Periods: 0 throu revstat.rpt03/15/2021101000 A 000-3631 PUBLIC WORKS ENG CH/SP FUND000-3632 PUBLIC WORKS COUNTOUR MAPS000-3633 PUBLIC WORKS MISC.000-3641 RECREATION PROGRAM FEES000-3643 REC. - NATURE CTR. FEES000-3681 COMM DEV-PLAN CHECK FEES000-3682 COMM DEV-MISCELLANEOUS000-3683 COMM/DEV CNTY RECORD FEES000-3685 COMM DEV-RENTAL LICENSING000-3691 SUPPRESSION SERVICES000-3692 FIRE DEPT. MISC. CHARGES000-3693 LIFE SAFETY INSPECTION FEE000-3694 EXTRICATION FEES000-3801 INTEREST ON INVESTMENTS000-3802 RENT000-3803 DONATIONS & CONTRIBUTIONS000-38 04 SALE OF PROPERTY000-3806 SURTAX RETAINER000-3807 S.A.C. RETAINER000-3809 OTHER000-3810 DRUG & ALCOHOL AWARENESS PROGRAMS000-3811 ADVERTISING FEES000-3812 REVENUE BOND FEES City Council Packet Page Number 26 of 159 F3, Attachment 1 t 5 5 d 0.000.000.000.000.000.000.000.00 Prc Rcv Page:Page: 0.000.000.000.00 348.7666.78 1,100.0045.00 -1,775.000.00 21,771.4255.57 Balance 0.000.00 900.00701.24 1,775.00 27,228.58 Revenues Year-to-date 0.000.00 900.00701.24 1,775.00 27,228.58 Revenues 12/31/2020 d 0.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 through uste j 2,000.001,050.00 49,000.00 Estimate Ad CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g 12:18PM GENERAL FUND' BIRTHDAY PARTIESCOMMUNITY GROUPSCONCESSIONSPUBLIC PROGRAMSMAILING LISTDAYCARE/PRESCHOOLSCHOOLSRENTAL EQUIPMENT Total Total Total Total Total Total Total Total ccount Number Periods: 0 throu revstat.rpt03/15/2021101000 A 000-3814 ADVERTISING FEES - TASTE OF MAPLEWOOD000-3816 OTHER - TASTE OF MAPLEWOOD000-3823 NATURE CENTER - DONATIONS000-3872 RENTALS-ROOM000-3873 RECREATION CONCESSIONS101-3643 REC.- NATURE CTR. FEES102-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00103-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00104-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00105-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00106-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00107-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00108-3643 REC.- NATURE CTR. FEES0.000.000.000.000.00 City Council Packet Page Number 27 of 159 F3, Attachment 1 t 6 6 d 0.00 Prc 100.42 Rcv Page:Page: 0.000.00 Balance 0.00 Revenues Year-to-date 0.00 Revenues 12/31/2020 d 0.000.000.000.000.00 through uste j Estimate Ad 22,526,390.0022,621,924.2822,621,924.28-95,534.28 CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g 12:18PM GENERAL FUND' CONSULTING & TRAINING' Total Total ccount Number Periods: 0 throu revstat.rpt03/15/2021101000 A 109-3643 REC.- NATURE CTR. FEES City Council Packet Page Number 28 of 159 F3, Attachment 1 t 7 7 d Prc 100.09100.38 Rcv Page:Page: -2,923.52100.09 -98,457.80-98,457.80100.38 Balance 3,396,136.52 Revenues 26,018,060.8026,018,060.80 Year-to-date 3,396,136.52 Revenues 26,018,060.8026,018,060.80 12/31/2020 d through uste j Estimate Ad 3,393,213.003,393,213.003,396,136.523,396,136.52-2,923.52 25,919,603.0025,919,603.00 CITY OF MAPLEWOOD Revenue Status Report 1/1/2020 h 13 g Grand Total 12:18PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu revstat.rpt03/15/2021101999 A 000-3999 TRANSFERS IN City Council Packet Page Number 29 of 159 F3, Attachment 1 t 1 1 d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 11.15 Prc 93.2799.0218.1275.88 105.23100.00100.00378.95333.10100.03100.00 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.000.00 -0.16 50.00 300.00336.53500.00441.00163.77200.00 -557.89-233.10 3,554.003,618.265,071.8296.78 -3,300.59 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.00 90.0036.23 757.89333.10500.16446.00 7,980.00 4,663.47 11,381.74 66,400.5944,559.0015,480.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.00 90.0036.23 757.89333.10500.16446.00 7,980.004,663.47 11,381.74 15,480.00 66,400.5944,559.00 152,628.18152,628.18 Expenditures d 0.000.000.000.000.000.000.000.000.00 90.0050.00 300.00500.00200.00100.00500.00200.00200.00 uste j 7,980.005,000.004,000.00 63,100.0045,000.0015,000.0015,480.00 CITY OF MAPLEWOOD 157,700.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDCITY COUNCIL CITY COUNCIL Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101101 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4580 INTERNAL I. T. CHARGES City Council Packet Page Number 30 of 159 F3, Attachment 1 t 2 2 d 0.000.000.004.980.000.000.000.008.390.000.000.000.000.00 Prc 96.9899.9021.9880.1941.6239.7352.85 100.00100.02100.00140.22120.59100.00777.07100.00 Use Page: Page: 0.004.000.040.000.000.000.000.000.000.000.000.00 -2.00-6.00-0.04 500.00950.21250.00455.71291.88 -162.26-201.08-823.66 9,520.363,510.804,520.001,650.40 10,993.0121,295.2695.48 -10,156.11 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 49.79 162.26701.08989.20208.12 3,876.003,429.961,844.294,823.661,006.992,400.002,980.001,849.60 11,656.11 49,032.0038,796.0021,200.04 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 49.79 162.26701.08989.20208.12 3,876.003,429.961,844.294,823.661,006.992,400.002,980.001,849.60 11,656.11 49,032.0038,796.0021,200.04 305,299.64305,299.64450,304.74450,304.74 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 500.00500.00250.00500.00 uste j 3,880.003,430.004,500.002,300.004,000.002,400.001,500.003,500.00 1,000.007,500.00 49,030.0038,790.0012,000.0021,200.00 CITY OF MAPLEWOOD 314,820.00471,600.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDADMINISTRATION ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101102 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE City Council Packet Page Number 31 of 159 F3, Attachment 1 t 3 3 d 0.000.000.000.000.000.000.000.000.000.00 Prc 87.7690.73 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.00 61.21 13,908.5013,969.7190.72 Balance 0.00 0.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 438.79 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 438.79 136,091.50136,091.50136,530.29136,530.29 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 500.00 uste j CITY OF MAPLEWOOD 150,000.00150,500.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDLEGAL SERVICES LEGAL SERVICES Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101103 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4970 JUDGEMENTS & LOSSES000-4975 SMALL LIABILITY CLAIMS City Council Packet Page Number 32 of 159 F3, Attachment 1 t d 10 10 0.000.000.000.000.000.000.00 Prc 101.86 Use Page: Page: 0.000.000.000.000.000.00 813.7592.60 -186.25 1,000.00 Balance 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 10,186.2510,186.25 Year-to-date Expenditures 0.000.000.000.000.000.000.00 10,186.25 10,186.25 Expenditures d 0.000.000.000.000.000.00 uste j 1,000.00 11,000.00 10,000.00 CITY OF MAPLEWOOD Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g Y 12:01PM GENERAL FUNDSAFETY SAFET Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101114 A 000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4550 DUPLICATING COSTS City Council Packet Page Number 33 of 159 F3, Attachment 1 t d 11 11 0.000.001.190.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 97.5363.8790.8435.4966.2589.5597.6062.92 101.22161.78100.18100.01100.02100.00100.00125.96 Use Page: Page: 0.000.000.000.000.000.000.040.00 -4.00-4.00-6.00-0.04 91.58 395.25394.91843.63500.00100.00647.54 3,000.009,033.051,000.001,000.004,515.501,000.00 -2,148.09-6,363.00-2,965.28-1,366.10 13,348.11 10,345.72 -18,169.39 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.004.750.000.000.000.000.000.000.000.000.000.000.00 908.42 2,184.002,965.281,366.102,484.501,656.37 16,663.0033,324.0035,616.0013,250.0415,605.0915,966.9588,654.2812,999.9688,169.3926,352.4622,651.89 Year-to-date Expenditures 0.000.004.750.000.000.000.000.000.000.000.000.000.000.00 908.42 2,184.002,965.281,366.102,484.501,656.37 16,663.0033,324.0035,616.0013,250.0415,605.0915,966.9588,654.2812,999.9688,169.3926,352.4622,651.89 177,858.09177,858.09 Expenditures d 0.000.000.000.000.000.000.000.000.00 400.00500.00100.00 uste j 2,180.001,000.00 3,000.001,000.001,000.007,000.002,500.001,000.00 10,300.0033,320.0035,610.0013,250.0016,000.0025,000.0099,000.0013,000.0070,000.0027,000.0036,000.00 CITY OF MAPLEWOOD 175,710.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDBUILDING OPERATIONS ccount Number Periods: 0 throu expstat.rpt03/15/2021101115 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4325 SOLAR SYSTEM000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE City Council Packet Page Number 34 of 159 F3, Attachment 1 t d 12 12 0.000.006.840.000.000.000.000.000.00 Prc 100.00 Use Page: Page: 0.000.000.000.000.000.000.00 12,000.0032,605.0427,962.3195.53 -31,832.16 Balance 0.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 4,500.002,394.96 31,832.16 Year-to-date Expenditures 0.000.000.000.000.000.000.00 4,500.002,394.96 31,832.16 597,407.69597,407.69 Expenditures d 0.000.000.000.000.000.000.00 uste j 4,500.00 12,000.0035,000.00 CITY OF MAPLEWOOD 625,370.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDBUILDING OPERATIONS BUILDING OPERATIONS Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101115 A 000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4590 MISC. CONTRACTUAL SERVICES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS City Council Packet Page Number 35 of 159 F3, Attachment 1 t d 13 13 5.410.000.000.000.002.670.190.000.000.000.00 99.11 Prc 97.4793.2799.8522.0466.3839.6425.6241.1632.40 100.01100.02100.00158.39100.39325.00 Use 323.54100.00 Page: Page: 4.000.000.000.000.000.000.000.000.000.00 -4.00-4.00-8.24 21.70 945.91269.00422.52 4,756.723,917.931,169.361,460.007,985.001,352.04 -1,459.68-4,500.00 11,900.62 10,000.0029,419.2545,294.1390.66 -22,354.00 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 54.0940.0015.00 330.64531.00277.48647.96 2,736.002,640.003,959.682,108.244,099.382,428.306,500.00 54,262.0745,984.0022,704.0032,354.0020,580.7554,480.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 54.0940.0015.00 330.64531.00277.48647.96 2,736.002,640.003,959.682,108.244,099.382,428.306,500.00 54,262.0745,984.0022,704.0032,354.0020,580.7554,480.00 183,053.28183,053.28439,785.87439,785.87 Expenditures d 0.000.000.000.000.000.000.00 800.00700.00 uste j 1,000.00 2,740.002,640.001,500.002,500.002,100.001,500.008,000.002,450.002,000.002,000.00 58,180.0010,000.0045,980.0022,700.0010,000.0016,000.0050,000.0054,480.00 CITY OF MAPLEWOOD 187,810.00 485,080.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDHUMAN RESOURCES ADMINISTRATION HUMAN RESOURCES ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101116 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE City Council Packet Page Number 36 of 159 F3, Attachment 1 t d 15 15 0.000.000.000.000.000.000.000.00 0.000.000.000.000.000.00 Prc 27.2097.9615.2596.8380.7487.8841.0593.0897.5764.27 100.49100.08100.00100.01100.00100.00 Use 100.00 Page: Page: 0.002.000.000.000.000.000.040.00 0.000.000.000.000.000.00 -4.00-6.00 71.4079.2197.0013.00 -13.26 200.00481.49 179.92 -602.00 1,580.11 1,610.223,831.841,250.62 -1,912.00 52,673.5159,533.1092.42 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 13.26 -13.00 289.78602.00703.00 4,824.004,740.003,428.602,420.792,018.513,999.962,668.162,420.082,249.38 19,676.4983,448.0069,216.0063,419.8963,600.00 Year-to-date Expenditures 0.000.000.000.000.000.00 0.000.000.000.000.00 13.26 -13.00 289.78602.00703.00 4,824.004,740.003,428.602,420.792,018.513,999.962,668.162,420.082,249.38 19,676.4983,448.0069,216.0063,419.8963,600.00 395,792.00395,792.00725,516.90725,516.90 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.00 200.00800.00 uste j 4,820.004,740.003,500.001,900.002,500.002,500.004,000.006,500.002,600.003,500.00 72,350.0083,450.0069,210.0065,000.0063,600.00 CITY OF MAPLEWOOD 393,880.00 785,050.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDFINANCE FINANCE Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101201 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4901 LATE PAYMENT PENALTIES000-4940 CASH OVER & SHORT City Council Packet Page Number 37 of 159 F3, Attachment 1 t d 16 16 0.000.000.000.004.280.000.000.000.000.000.000.000.000.000.000.00 Prc 99.8557.5533.3678.6451.9860.7572.1498.18 121.37100.04100.00100.00100.00100.00264.65100.00 Use Page: Page: 2.000.000.000.040.000.000.000.000.000.000.000.00 -2.00-2.00-0.04 95.72 561.00400.00982.77195.00300.00300.00136.28 1,697.874,664.844,705.781,177.393,000.00 -1,877.40-7,589.88-3,219.20 -24,697.09 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.004.280.000.000.000.000.000.000.000.000.000.000.00 999.96505.00 1,877.403,219.204,632.003,950.042,302.132,335.163,617.235,094.221,822.617,363.72 43,109.8874,088.0063,312.0039,697.0939,750.00 Year-to-date Expenditures 0.000.004.280.000.000.000.000.000.000.000.000.000.000.00 999.96505.00 1,877.403,219.204,632.003,950.042,302.132,335.163,617.235,094.221,822.617,363.72 43,109.8874,088.0063,312.0039,697.0939,750.00 373,189.00373,189.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 400.00100.00700.00300.00300.00 uste j 7,500.00 4,630.003,950.004,000.007,000.004,600.009,800.003,000.001,000.003,000.00 35,520.0074,090.0063,310.0015,000.0039,750.00 CITY OF MAPLEWOOD 373,750.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDCITY CLERK ccount Number Periods: 0 throu expstat.rpt03/15/2021101301 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT City Council Packet Page Number 38 of 159 F3, Attachment 1 t d 17 17 0.000.00 Prc Use Page: Page: 0.00 -27.87 -19,196.79102.95 Balance 0.000.000.00 Year-to-date Encumbrances 0.00 27.87 Year-to-date Expenditures 0.00 27.87 670,896.79670,896.79 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD 651,700.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDCITY CLERK CITY CLERK Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101301 A 000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS City Council Packet Page Number 39 of 159 F3, Attachment 1 t d 18 18 0.000.000.000.00 0.000.000.00 Prc 89.2699.9168.9396.2591.3928.86 156.85124.15100.01100.00100.00192.58197.80284.87 Use 152.43100.00 Page: Page: 0.004.000.000.000.00 0.000.000.00 -6.00-0.04 62.1530.0060.24 711.41 200.00 -241.49 -239.34 -1,666.45-1,760.39-3,697.39-1,835.04 21,736.93 Balance 0.00-115,116.340.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00-101,757.75117.23 Year-to-date Encumbrances 0.000.000.000.000.000.00 137.85770.00639.76288.59239.34 1,241.494,236.003,950.043,466.453,560.395,697.395,335.04 73,476.0051,180.0039,750.00 Year-to-date Expenditures 0.000.000.000.00 0.000.00 137.85770.00639.76 288.59239.34 1,241.494,236.003,950.043,466.453,560.395,697.395,335.04 73,476.0051,180.0039,750.00 317,616.34317,616.34180,643.07180,643.07692,227.75692,227.75 Expenditures d 0.000.000.000.000.000.00 200.00800.00200.00700.00 uste j 1,000.004,240.00 3,950.001,800.001,800.002,000.001,000.003,500.00 73,470.0051,180.0039,750.00 CITY OF MAPLEWOOD 202,500.00 202,380.00590,470.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDDEPUTY REGISTRAR DEPUTY REGISTRAR Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101303 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT City Council Packet Page Number 40 of 159 F3, Attachment 1 t d 19 19 0.000.008.510.000.000.000.000.000.00 Prc 50.5997.9899.9463.0923.1599.87 129.00122.23140.35158.92256.64 Use Page: Page: 0.004.000.000.000.000.000.00 20.14 590.56300.00 -319.05-177.80-807.04-176.77-469.92 2,717.621,631.751,280.882,228.644,194.6496.50 -2,628.37 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.00 119.12 977.80671.36476.77769.92 2,628.372,782.386,996.001,419.051,009.442,807.04 79,068.2516,079.86 Year-to-date Expenditures 0.000.000.000.000.000.000.00 119.12 977.80671.36476.77769.92 2,628.372,782.386,996.001,419.051,009.442,807.04 79,068.2516,079.86 115,805.36115,805.36 Expenditures d 0.000.000.000.000.000.000.00 800.00300.00300.00300.00 uste j 5,500.007,000.001,100.001,400.001,600.002,900.002,000.00 80,700.0016,100.00 CITY OF MAPLEWOOD 120,000.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDELECTIONS ELECTIONS Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101304 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER City Council Packet Page Number 41 of 159 F3, Attachment 1 t d 20 20 0.000.00 0.000.000.00 Prc 94.8089.8953.1852.4999.9959.2913.3980.9956.9590.1927.5384.1453.7060.3136.6678.7899.02 100.00100.00100.00220.50954.93 Use 131.65100.00277.93282.83100.01 Page: Page: 4.000.000.040.000.000.000.00 -2.00-0.04 -49.45-19.56 -632.96 5,701.755,373.572,685.006,687.677,454.291,950.00 -9,507.36 39,413.7730,780.3718,178.0849,506.1420,002.5027,875.3840,917.6115,835.8067,421.84 -45,311.11 -25,546.81-10,853.92 Balance 286,462.87 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.00 49.45 415.00 6,298.257,826.437,597.502,632.969,164.20 50,611.11 34,959.6363,516.0046,746.8177,421.9265,493.8661,512.3339,545.7172,999.9616,953.9232,324.6262,182.3914,707.36 Year-to-date Expenditures 0.000.000.000.00 49.45 415.00 6,298.257,826.437,597.502,632.969,164.20 50,611.11 34,959.6363,516.0046,746.8177,421.9265,493.8661,512.3339,545.7172,999.9616,953.9232,324.6262,182.3914,707.36 350,586.23350,586.23830,880.00830,880.00281,780.04281,780.04361,219.56361,219.56250,378.16250,378.16196,050.00196,050.00 5,226,287.135,226,287.131,230,972.001,230,972.00 Expenditures d 0.000.000.000.000.00 uste j 3,100.005,300.002,000.006,100.005,200.00 65,740.0012,000.0063,520.0013,200.0021,200.0095,600.0068,200.0027,600.0047,000.0073,000.0060,200.0025,000.00 CITY OF MAPLEWOOD 115,000.00 390,000.00 830,880.00281,780.00103,100.00361,200.00317,800.00198,000.00 Ad 5,512,750.001,230,970.00 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPOLICE ccount Number Periods: 0 throu expstat.rpt03/15/2021101401 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4482 PROSECUTION FEES000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS City Council Packet Page Number 42 of 159 F3, Attachment 1 t d 21 21 0.000.000.000.000.000.00 Prc 77.65 100.00 Use Page: Page: 0.000.000.000.000.000.00 -0.04 2,302.22 Balance 536,629.6594.76 0.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 7,997.78 Year-to-date Expenditures 0.000.000.000.000.000.00 7,997.78 292,880.04292,880.04 9,701,990.359,701,990.35 Expenditures d 0.000.000.000.000.000.00 uste j 10,300.00 CITY OF MAPLEWOOD 292,880.00 Ad 10,238,620.00 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPOLICE POLICE Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101401 A 000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT City Council Packet Page Number 43 of 159 F3, Attachment 1 t d 22 22 0.000.000.001.907.630.000.000.000.000.000.000.000.00 Prc 92.7655.7846.7362.8491.6798.6266.9639.12 110.44 148.66100.05100.00100.00100.00148.09177.33101.97100.00108.88 Use Page: Page: 4.000.000.000.000.000.000.000.000.000.000.00 -6.00-6.00-0.04 99.12 884.39490.51152.19 -961.79-773.28-590.26-310.67 5,326.568,917.602,031.56 -4,358.52-5,977.79 84,323.5232,330.7528,402.50 -58,390.39-21,940.63 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.009.490.000.000.000.000.000.000.000.00 200.88 1,115.61 4,358.524,673.442,961.792,669.251,773.283,810.67 11,136.00 21,940.6387,830.0463,227.7915,082.4022,368.4410,847.8130,590.2621,300.0018,247.50 Year-to-date Expenditures 0.009.490.000.000.000.000.000.000.000.00 200.88 1,115.61 4,358.524,673.442,961.792,669.251,773.283,810.67 11,136.00 10,847.81 21,940.6387,830.0463,227.7915,082.4022,368.4430,590.2621,300.0018,247.50 178,390.39178,390.39274,356.00274,356.00183,636.00183,636.00 1,081,136.481,081,136.48 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 500.00300.00 uste j 2,000.00 2,000.001,000.003,500.00 11,000.00 11,130.00 87,830.0010,000.0057,250.0035,000.0024,000.0024,400.0030,000.0021,300.0046,650.00 CITY OF MAPLEWOOD 120,000.00 274,350.00183,640.00 Ad 1,165,460.00 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDFIRE ccount Number Periods: 0 throu expstat.rpt03/15/2021101404 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4060 FIREFIGHTERS PENSION BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE City Council Packet Page Number 44 of 159 F3, Attachment 1 t d 23 23 0.000.000.000.000.000.00 Prc 52.4967.5945.2882.6199.9563.6562.19 100.00 Use Page: Page: 0.000.040.000.000.000.00 34.36 695.45200.00 7,127.136,019.641,285.64 23,818.8440,295.18 Balance 149,123.6193.98 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 2,114.36 7,872.874,980.363,304.55 49,681.1671,165.6470,554.8275,789.96 Year-to-date Expenditures 0.000.000.000.000.000.00 2,114.36 7,872.874,980.363,304.55 49,681.1671,165.6470,554.8275,789.96 2,327,126.392,327,126.39 Expenditures d 0.000.000.000.000.00 200.00 uste j 4,000.003,400.00 11,000.00 15,000.0073,500.0071,200.0075,790.00 CITY OF MAPLEWOOD 110,850.00 Ad 2,476,250.00 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDFIRE FIRE Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101404 A 000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4440 REPAIR & MAINT/RADIO000-4475 FEES FOR DISPATCHING000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4730 BUILDING IMPROVEMENT City Council Packet Page Number 45 of 159 F3, Attachment 1 t d 25 25 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 55.3081.76 100.01578.04 Use , Page: Page: 0.000.000.000.000.000.000.000.000.00 -0.04 400.00268.23300.00500.00 -453.52 1,368.00 -4,856.90 -13,451.46 -59,803.00 Balance 0.000.000.000.000.000.00-251,306.190.000.000.000.000.000.000.000.000.000.000.000.000.00-111,812.970.000.000.00-438,847.854 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.00 453.52331.77500.04 4,856.906,132.00 59,803.0013,451.46 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.00 453.52331.77500.04 4,856.906,132.00 13,451.46 59,803.00 111,812.97111,812.97 251,306.19251,306.19448,647.85448,647.85 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00600.00500.00300.00500.00 uste j 7,500.009,800.00 CITY OF MAPLEWOOD Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDEMERGENCY MANAGEMENT EMERGENCY MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101413 A 000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4040 RETIREMENT BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4550 DUPLICATING COSTS000-4640 EQUIPMENT - OTHER City Council Packet Page Number 46 of 159 F3, Attachment 1 t d 26 26 0.000.000.000.001.500.000.000.000.008.610.000.000.000.000.000.000.000.000.000.000.00 Prc 91.2299.8499.9899.9867.2198.4595.6296.0098.94 911.34 100.00 Use Page: Page: 0.000.002.004.004.000.000.000.000.000.000.000.000.040.000.000.000.000.00 68.11 51.0420.00 -11.07 983.85365.55140.18 -368.59 2,955.044,000.001,000.006,000.00 10,047.40 -37,321.55 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 11.07 44.9634.45 368.59480.00 1,248.002,016.153,248.963,059.826,331.89 20,796.0021,516.0041,921.55 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 11.07 44.9634.45 368.59480.00 1,248.002,016.153,248.963,059.826,331.89 20,796.0021,516.0041,921.55 104,322.60104,322.60127,839.96127,839.96 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00500.00 uste j 1,250.006,400.00 3,000.003,000.003,300.003,200.004,000.001,000.004,600.006,000.00 20,800.0021,520.00 CITY OF MAPLEWOOD 114,370.00 127,840.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION ccount Number Periods: 0 throu expstat.rpt03/15/2021101501 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4210 FUEL & OIL000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4940 CASH OVER & SHORT City Council Packet Page Number 47 of 159 F3, Attachment 1 t d 27 27 0.00 Prc Use Page: Page: 0.00 -12,060.00103.75 Balance 0.000.00 Year-to-date Encumbrances 0.00 Year-to-date Expenditures 0.00 333,240.00333,240.00 Expenditures d 0.00 uste j CITY OF MAPLEWOOD 321,180.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPUBLIC WORKS ADMINISTRATION PUBLIC WORKS ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101501 A 000-4945 UNCOLLECTIBLE CHECKS City Council Packet Page Number 48 of 159 F3, Attachment 1 t d 28 28 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 99.1258.9993.2065.4190.0661.7413.5088.87 258.05100.10100.00100.00100.00104.82100.00150.00100.00 Use Page: Page: 0.002.000.040.000.000.000.000.040.000.000.00 -4.00-2.00-0.04 -50.00 500.00993.91 -482.45-150.41 2,829.807,200.001,000.001,640.296,796.864,209.082,595.001,000.003,896.253,000.00 -7,902.25-5,536.50 10,722.83 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.00 150.00405.00150.41 3,984.002,359.715,536.509,006.096,790.92 12,902.2558,428.0067,212.0069,579.9693,203.1420,277.1710,482.4524,999.9631,103.75 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.00 150.00405.00150.41 3,984.002,359.715,536.509,006.096,790.92 12,902.2558,428.0067,212.0069,579.9693,203.1420,277.1710,482.4524,999.9631,103.75 320,090.20320,090.20170,000.04170,000.04 Expenditures d 0.000.000.000.000.000.000.000.000.000.00 500.00100.00 uste j 5,000.003,980.004,000.003,000.001,000.00 7,200.001,000.003,000.00 11,000.00 58,430.0067,210.0069,580.0031,000.0010,000.0010,000.0025,000.0035,000.00 CITY OF MAPLEWOOD 322,920.00170,000.00 100,000.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDSTREET MAINTAINANCE ccount Number Periods: 0 throu expstat.rpt03/15/2021101502 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES City Council Packet Page Number 49 of 159 F3, Attachment 1 t d 29 29 0.000.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.000.000.00 32,258.4596.56 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 Year-to-date Expenditures 0.000.000.000.000.000.00 906,661.55906,661.55 Expenditures d 0.000.000.000.000.000.00 uste j CITY OF MAPLEWOOD 938,920.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDSTREET MAINTAINANCE STREET MAINTAINANCE Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101502 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS000-4975 SMALL LIABILITY CLAIMS City Council Packet Page Number 50 of 159 F3, Attachment 1 t d 30 30 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 41.9899.9699.9977.8741.3529.8436.50 111.05 100.05100.01443.97131.10240.00109.02100.00 Use Page: Page: 0.002.004.000.000.000.000.000.000.000.000.000.000.000.00 -6.00 -186.29-155.50-280.00 1,000.001,000.002,000.001,172.912,346.125,612.507,619.85 -2,763.01-5,159.50-1,082.97 11,603.20 22,727.3196.52 Balance 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.00 655.50480.00 4,127.091,653.882,387.504,380.15 8,396.804,488.006,659.50 27,763.0171,916.0067,776.0013,082.9730,000.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 655.50480.00 8,396.804,488.006,659.504,127.091,653.882,387.504,380.15 13,082.9730,000.00 27,763.0171,916.0067,776.00 386,316.29386,316.29630,082.69630,082.69 Expenditures d 0.000.00 0.000.000.000.000.000.000.000.000.00 500.00200.00 uste j 4,490.001,000.002,000.005,300.004,000.008,000.00 1,500.001,000.00 25,000.0020,000.0071,920.0067,770.0012,000.0012,000.0030,000.00 CITY OF MAPLEWOOD 386,130.00652,810.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDENGINEERING ENGINEERING Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101503 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4761 LEGAL & FISCAL City Council Packet Page Number 51 of 159 F3, Attachment 1 t d 31 31 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 23.2299.9916.6689.0796.00 107.01100.33100.01491.88100.02100.00 Use Page: Page: 0.000.002.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -6.00-2.00-0.71-0.04 400.00100.00 -783.76 4,167.259,839.12 23,033.52 -10,229.28 Balance 0.000.000.000.000.000.000.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 832.75983.76 1,836.002,400.003,000.71 6,966.48 30,252.0031,968.0080,160.88 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 832.75983.76 6,966.481,836.002,400.003,000.71 30,252.0031,968.0080,160.88 156,169.28156,169.28200,000.04200,000.04 Expenditures d 0.000.000.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.00 400.00200.00 uste j 1,830.005,000.002,500.003,000.00 30,000.0030,250.0031,970.0090,000.00 CITY OF MAPLEWOOD 145,940.00200,000.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDSNOW AND ICE CONTROL ccount Number Periods: 0 throu expstat.rpt03/15/2021101514 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4120 PROGRAM SUPPLIES000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER City Council Packet Page Number 52 of 159 F3, Attachment 1 t d 32 32 0.000.000.00 Prc Use Page: Page: 0.000.000.00 26,520.1095.10 Balance 0.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 Year-to-date Expenditures 0.000.000.00 514,569.90514,569.90 Expenditures d 0.000.000.00 uste j CITY OF MAPLEWOOD 541,090.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDSNOW AND ICE CONTROL SNOW AND ICE CONTROL Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101514 A 000-4710 LAND PURCHASE000-4730 BUILDING IMPROVEMENT000-4759 OTHER CONSTRUCTION COSTS City Council Packet Page Number 53 of 159 F3, Attachment 1 t d 34 34 0.000.000.000.000.000.000.000.000.000.000.00 Prc 46.7299.6499.9872.64 100.01264.00 Use Page: Page: 0.004.004.000.000.000.000.000.00 -2.00 -249.12 2,000.001,300.008,000.00 -2,263.56-3,280.08 27,360.19 55,885.5688,758.9965.80 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.00 249.12 1,116.00 2,263.565,280.08 49,004.4418,456.0021,792.0072,639.81 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.00 249.12 1,116.00 2,263.565,280.08 72,639.81 49,004.4418,456.0021,792.00 170,801.01170,801.01 Expenditures d 0.000.000.000.000.000.000.000.00 uste j 1,300.008,000.00 1,120.002,000.002,000.00 18,460.0021,790.00 CITY OF MAPLEWOOD 104,890.00100,000.00259,560.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation Y h 13 g 12:01PM GENERAL FUNDFORESTRY FORESTR Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101516 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4140 SUPPLIES - VEHICLE000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4210 FUEL & OIL000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4420 REPAIR & MAINT/VEHICLE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT City Council Packet Page Number 54 of 159 F3, Attachment 1 t d 35 35 0.005.500.000.000.000.000.000.000.000.000.000.00 Prc 77.9599.9947.2163.2493.5912.0591.0230.7728.6196.02 100.14100.03100.00140.00100.00 Use Page: Page: 2.000.000.000.000.000.000.00 -2.00-6.00-0.04-0.04 89.7871.57 918.88300.00121.74 -200.00 5,000.001,319.746,595.971,000.001,500.001,938.347,139.152,000.00 25,908.4116,064.7069,762.2072.45 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 935.30904.03910.22700.00861.66 1,392.001,180.261,581.121,778.262,860.851,728.43 91,611.5911,630.04 24,768.0019,416.0021,200.04 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 935.30904.03910.22700.00861.66 1,392.001,180.261,581.121,778.262,860.851,728.43 91,611.5911,630.04 24,768.0019,416.0021,200.04 183,457.80183,457.80 Expenditures d 0.000.000.000.000.000.00 300.00500.00 uste j 5,000.00 1,390.002,500.002,500.001,900.007,500.001,000.001,000.001,500.002,800.002,000.001,800.00 11,630.00 17,000.0024,770.0019,410.0010,000.0021,200.00 CITY OF MAPLEWOOD 117,520.00 253,220.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPARKS & REC. ADMINISTRATION PARKS & REC. ADMINISTRATION Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101601 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE City Council Packet Page Number 55 of 159 F3, Attachment 1 t d 36 36 0.000.000.000.000.000.000.000.000.000.000.000.007.870.000.00 Prc 98.7267.9380.5248.1271.8489.1596.7951.0066.78 100.13100.01100.00100.00109.28100.00108.86100.00 Use Page: Page: 0.000.040.000.000.000.000.000.000.000.000.000.000.000.00 -6.00-4.00-0.04 500.00347.36498.27 4,924.282,565.497,793.581,689.631,859.861,470.004,606.50 -1,392.58-3,849.99-4,342.81 20,000.0015,564.48 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.000.000.00 393.50 5,434.514,476.003,849.994,310.372,852.641,530.001,001.73 70,224.0079,080.0034,899.9616,392.5832,206.4214,435.5256,140.1423,000.0453,342.81 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.00 393.50 5,434.514,476.003,849.994,310.372,852.641,530.001,001.73 70,224.0079,080.0034,899.9616,392.5832,206.4214,435.5256,140.1423,000.0453,342.81 380,005.72380,005.72198,000.00198,000.00 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.00 500.00 uste j 8,000.005,000.00 4,470.006,000.003,200.003,000.001,500.00 20,000.0070,220.0079,080.0034,900.0015,000.0040,000.0030,000.0058,000.0023,000.0049,000.00 CITY OF MAPLEWOOD 384,930.00 198,000.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPARK MAINTENANCE ccount Number Periods: 0 throu expstat.rpt03/15/2021101602 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4 430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES City Council Packet Page Number 56 of 159 F3, Attachment 1 t d 37 37 0.000.000.000.000.00 Prc Use Page: Page: 0.000.000.000.00 36,338.5496.48 -15,885.53 Balance 0.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.00 15,885.53 Year-to-date Expenditures 0.000.000.000.00 15,885.53 997,461.46997,461.46 Expenditures d 0.000.000.000.000.00 uste j CITY OF MAPLEWOOD Ad 1,033,800.00 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDPARK MAINTENANCE PARK MAINTENANCE Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101602 A 000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4970 JUDGEMENTS & LOSSES City Council Packet Page Number 57 of 159 F3, Attachment 1 t d 38 38 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 81.5830.5020.6241.7532.3118.3860.0016.7168.38 100.09100.01100.00100.00 Use Page: Page: 0.000.000.000.000.000.000.000.000.00 -2.00-6.00-0.25 200.00 7,000.002,038.891,500.005,000.00 -2,459.00-1,317.00-5,932.75-2,420.00-2,724.25 38,842.1346,426.5027,307.7910,153.9635,095.3320,682.25 -18,407.00 -22,183.000.00 Balance 135,759.89329,998.4954.71 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.250.000.000.000.00 300.00 1,461.11 2,459.001,317.005,932.752,420.002,724.25 2,172.007,092.214,846.047,904.67 27,240.11 20,373.5044,196.0034,080.0044,717.7532,220.0018,407.0022,183.00 Year-to-date Expenditures 0.000.000.000.000.000.000.250.000.000.000.00 300.00 1,461.11 2,172.007,092.214,846.047,904.672,459.001,317.005,932.752,420.002,724.25 27,240.11 18,407.0022,183.00 20,373.5044,196.0034,080.0044,717.7532,220.00 398,611.51398,611.51 172,007.87172,007.87 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 500.00 uste j 5,000.00 7,000.002,170.003,500.001,500.00 66,800.0044,190.0034,080.0034,400.0015,000.0043,000.0065,400.0032,220.00 CITY OF MAPLEWOOD 210,850.00728,610.00 163,000.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDRECREATION PROGRAMS *** Title Not Found ***SENIOR HIGH BASKETBALL LEAGUE Total Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101603 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4120 PROGRAM SUPPLIES000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4580 INTERNAL I. T. CHARGES000-4660 CONSTRUCTION - BUILDING000-4940 CASH OVER & SHORT237-4025 WAGES/TEMPORARY237-4040 RETIREMENT BENEFITS237-4120 PROGRAM SUPPLIES237-4480 FEES FOR SERVICE237-4530 OUTSIDE RENTAL-PROPERTY/BLDGS268-4025 WAGES/TEMPORARY268 -4040 RETIREMENT BENEFITS268-4120 PROGRAM SUPPLIES268-4480 FEES FOR SERVICE268-4530 OUTSIDE RENTAL-PROPERTY/BLDGS City Council Packet Page Number 58 of 159 F3, Attachment 1 t d 39 39 Prc Use Page: Page: -11,077.000.00 Balance 296,738.4959.27 0.000.00 Year-to-date Encumbrances 11,077.00 Year-to-date Expenditures 11,077.00 431,871.51431,871.51 Expenditures d 0.00 uste j CITY OF MAPLEWOOD 728,610.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDRECREATION PROGRAMS YOUTH BASKETBALLRECREATION PROGRAMS Total Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101603 A City Council Packet Page Number 59 of 159 F3, Attachment 1 t d 40 40 0.000.190.000.000.000.000.000.000.000.000.000.00 Prc 76.2951.1599.9910.1744.7513.6376.6580.7751.0260.6721.6751.5016.67 115.33110.44 100.00100.06103.36100.00 Use 107.56 Page: Page: 0.000.002.000.000.000.000.000.000.000.000.00 -6.00 78.66 -73.11 -50.39-46.00 718.66900.00100.00950.02400.00420.31769.16146.95705.00485.00 250.00 -279.57 2,044.11 8,764.799,980.80 50,517.43 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 19.2081.34 50.00 773.11 149.98153.05121.34346.00195.00515.00 1,620.009,876.001,655.891,550.391,379.693,230.846,000.003,979.57 28,195.2152,902.5725,548.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 19.2081.3450.00 773.11 149.98153.05121.34346.00195.00515.00 1,620.009,876.001,655.891,550.391,379.693,230.846,000.003,979.57 28,195.2152,902.5725,548.00 Expenditures d 0.000.000.000.000.000.000.000.00 800.00900.00100.00400.00300.00200.00300.00900.00700.00300.00 uste j 1,620.00 9,870.003,700.001,500.001,100.001,800.004,000.006,000.001,000.003,700.00 36,960.0010,000.0025,550.00 CITY OF MAPLEWOOD 103,420.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDNATURE CENTER ccount Number Periods: 0 throu expstat.rpt03/15/2021101604 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4130 SUPPLIES - JANITORIAL000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4230 SMALL TOOLS000-4240 UNIFORMS & CLOTHING000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4320 UTILITIES000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE City Council Packet Page Number 60 of 159 F3, Attachment 1 t d 41 41 0.000.000.000.000.000.000.000.00 Prc 74.41 Use Page: Page: 0.000.000.000.000.000.00 300.00997.86 4,000.00 82,075.6863.25 Balance 0.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.00 2,902.14 Year-to-date Expenditures 0.000.000.000.000.000.000.000.00 2,902.14 141,244.32141,244.32 Expenditures d 0.000.000.000.000.000.00 300.00 uste j 4,000.003,900.00 CITY OF MAPLEWOOD 223,320.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDNATURE CENTER NATURE CENTER Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101604 A 000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4540 INTERNAL RENTAL - VEHICLE000-4550 DUPLICATING COSTS000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4720 LAND IMPROVEMENT000-4730 BUILDING IMPROVEMENT000-4940 CASH OVER & SHORT City Council Packet Page Number 61 of 159 F3, Attachment 1 t d 42 42 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Prc 86.3751.4114.2037.8663.17 100.65100.03100.06177.15 Use Page: Page: 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 -2.00-2.00-2.00 500.00100.00300.00200.00500.00434.97 -617.16-275.67 2,403.727,192.057,000.001,716.005,524.99 24,972.9064.08 Balance 0.000.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 312.00284.00265.03275.67 6,312.003,372.009,475.01 7,607.951,417.16 15,226.2844,547.10 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 312.00284.00265.03275.67 7,607.956,312.003,372.001,417.169,475.01 44,547.10 15,226.28 Expenditures d 0.000.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.00 310.00500.00800.00100.00300.00200.00500.00700.00 uste j 7,000.006,310.003,370.002,000.00 17,630.0014,800.0015,000.0069,520.00 CITY OF MAPLEWOOD Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDOPEN SPACE MANAGEMENT OPEN SPACE MANAGEMENT Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101605 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4180 MAINTENANCE MATERIALS000-4190 CHEMICALS000-4210 FUEL & OIL000-4220 SIGNS & SIGNALS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4360 PUBLISHING000-4370 INSURANCE000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4640 EQUIPMENT - OTHER000-4690 CONSTRUCTION - OTHER000-4720 LAND IMPROVEMENT City Council Packet Page Number 62 of 159 F3, Attachment 1 t d 44 44 0.000.000.008.89 Prc 18.89 100.01 Use Page: Page: -0.04 830.00 1,500.002,500.008,200.00 20,319.0033,348.9615.31 Balance 0.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.00 500.04800.00 4,731.006,031.04 Year-to-date Expenditures 0.000.000.00 500.04800.00 4,731.006,031.04 Expenditures d 830.00500.00 uste j 1,500.002,500.009,000.00 25,050.0039,380.00 CITY OF MAPLEWOOD Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDLIGHT IT UP MAPLEWOOD LIGHT IT UP MAPLEWOOD Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101622 A 000-4025 WAGES/TEMPORARY000-4120 PROGRAM SUPPLIES000-4360 PUBLISHING000-4370 INSURANCE000-4480 FEES FOR SERVICE000-4520 OUTSIDE RENTAL - EQUIPMENT City Council Packet Page Number 63 of 159 F3, Attachment 1 t d 45 45 0.000.000.000.000.000.000.000.370.000.000.000.000.000.00 Prc 68.8685.7321.9023.0796.3455.9728.3288.49 100.05100.04100.00100.01100.00100.00102.37190.67172.97100.00 Use Page: Page: 4.000.040.000.000.000.000.000.000.000.000.003.950.00 -2.00-4.00-0.04 -56.93 161.11 428.25736.91 -209.43 2,000.001,171.432,307.932,201.521,000.003,584.006,177.00 -2,103.23-2,109.55100.26 14,870.86 -16,138.52-18,242.40 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.000.00 -3.95 23.00 328.57692.07 2,456.935,663.09 2,103.234,692.004,479.962,571.754,238.892,798.481,416.00 32,879.1483,916.0077,124.0024,000.0033,938.5243,242.4062,330.04 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.000.00 -3.95 23.00 328.57692.07 2,103.234,692.004,479.962,571.754,238.892,798.481,416.002,456.935,663.09 33,938.5243,242.4062,330.04 32,879.1483,916.0077,124.0024,000.00 411,989.43411,989.43 800,879.55800,879.55 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 uste j 4,690.004,480.004,400.005,000.001,000.005,000.006,200.002,400.006,400.00 2,000.003,000.001,500.003,000.00 47,750.0083,920.0077,120.0024,000.0017,800.0025,000.0062,330.00 CITY OF MAPLEWOOD 411,780.00 798,770.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDCOMMUNITY DEVELOPMENT ADMIN. COMMUNITY DEVELOPMENT ADMIN. Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101701 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4110 SUPPLIES - OFFICE000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4220 SIGNS & SIGNALS000-4290 MISCELLANEOUS COMMODITIES000-4310 TELEPHONE000-4330 POSTAGE000-4360 PUBLISHING000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4400 VEHICLE ALLOWANCE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4490 FEES - CONSULTING000-4520 OUTSIDE RENTAL - EQUIPMENT000-4530 OUTSIDE RENTAL-PROPERTY/BLDGS000-4550 DUPLICATING COSTS000-4580 INTERNAL I. T. CHARGES000-4630 EQUIPMENT - OFFICE000-4940 CASH OVER & SHORT000-4945 UNCOLLECTIBLE CHECKS City Council Packet Page Number 64 of 159 F3, Attachment 1 t d 47 47 0.000.000.600.000.000.008.590.000.000.000.000.000.00 Prc 78.6287.9847.5017.6761.0188.17 125.85109.26100.15100.00100.01100.00128.51100.00 Use Page: Page: 2.000.040.000.000.000.000.000.000.000.000.000.000.00 -6.00-6.00 360.53682.50685.60 -883.69 1,988.011,235.001,949.547,677.97 -6,930.01-1,945.60 77,946.4668,027.9690.04 -14,728.39 Balance 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 Year-to-date Encumbrances 0.000.000.000.000.000.000.000.000.000.00 11.99 64.40 617.50265.00 6,930.014,056.004,359.962,639.473,983.693,050.46 71,708.3922,945.6075,228.0055,836.0057,222.0319,500.00 Year-to-date Expenditures 0.000.000.000.000.000.000.000.000.000.00 11.99 64.40 617.50265.00 6,930.014,056.004,359.962,639.473,983.693,050.46 71,708.3922,945.6075,228.0055,836.0057,222.0319,500.00 286,623.54286,623.54615,042.04615,042.04 Expenditures d 0.000.000.000.000.000.000.000.000.000.000.00 750.00 uste j 3,000.001,300.00 4,050.004,360.002,000.003,100.001,500.005,000.00 56,980.0021,000.0075,230.0055,830.0064,900.0019,500.00 CITY OF MAPLEWOOD 364,570.00683,070.00 Ad 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g 12:01PM GENERAL FUNDBUILDING INSPECTIONS BUILDING INSPECTIONS Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101703 A 000-4010 WAGES/FULL-TIME EMPLOYEES000-4011 OVERTIME PAY000-4020 WAGES/PART-TIME000-4025 WAGES/TEMPORARY000-4030 LEAVE BENEFITS000-4040 RETIREMENT BENEFITS000-4050 INSURANCE BENEFITS000-4090 WORKERS' COMPENSATION000-4120 PROGRAM SUPPLIES000-4160 SUPPLIES - EQUIPMENT000-4165 SMALL EQUIPMENT000-4170 BOOKS000-4240 UNIFORMS & CLOTHING000-4310 TELEPHONE000-4370 INSURANCE000-4380 SUBSCRIPTIONS & MEMBERSHIPS000-4390 TRAVEL & TRAINING000-4391 EDUCATION REIMBURSEMENTS000-4400 VEHICLE ALLOWANCE000-4410 REPAIR & MAINT/BUILDINGS000-4420 REPAIR & MAINT/VEHICLE000-4430 REPAIRS & MTNCE./EQUIPMENT000-4480 FEES FOR SERVICE000-4540 INTERNAL RENTAL - VEHICLE000-4610 VEHICLES000-4630 EQUIPMENT - OFFICE000-4730 BUILDING IMPROVEMENT City Council Packet Page Number 65 of 159 F3, Attachment 1 t d 50 50 0.00 Prc 96.93 Use Page: Page: Balance 715,374.5696.93715,374.56 0.00-356,071.060.00-356,071.060.000.000.00 Year-to-date Encumbrances Year-to-date Expenditures 356,071.06356,071.06356,071.06356,071.06 22,601,015.4422,601,015.4422,601,015.4422,601,015.44 Expenditures d 0.000.00 uste j CITY OF MAPLEWOOD Ad 23,316,390.0023,316,390.00 1/1/2020through12/31/2020 Expenditure Status Report Appropriation h 13 g Grand Total 12:01PM GENERAL FUNDTRANSFERS TRANSFERSGENERAL FUND Total Total ccount Number Periods: 0 throu expstat.rpt03/15/2021101999 A 000-4999 TRANSFERS OUT City Council Packet Page Number 66 of 159 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: March 16, 2021 DATE: SUBJECT:Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 445,289.30Checks #107199 thru #107235 dated 03/09/21 $ 638,384.77Disbursements via debits to checking account dated 03/02/21 thru 03/05/21 $ 244,388.98Checks #107237 thru #107256 dated 03/16/21 $ 296,082.42Disbursements via debits to checking account dated 03/08/21 thru 03/12/21 $ 1,624,145.47Total Accounts Payable PAYROLL $ 610,045.04Payroll Checks and Direct Deposits dated 03/05/21 $ 1,617.60Payroll Deduction check #99104501 thru #99104502 dated 03/05/21 $ 611,662.64Total Payroll $ 2,235,808.11GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments City Council Packet Page Number 67 of 159 G1, Attachments Check Register City of Maplewood 03/04/2021 CheckDateVendorDescriptionAmount 10719903/09/202105114BOLTON & MENK, INC.GENERAL GIS ASSISTANCE1,360.00 10720003/09/202100213BREDEMUS HARDWARE CO INCREPLACE WINDOW WAKEFIELD465.00 10720103/09/202100875LOFFLER COMPANIES, INC.CANON COPIER USAGE FEES - FEB1,146.38 03/09/202100875LOFFLER COMPANIES, INC.PRINTER CARTRIDGES480.00 03/09/2021LOFFLER COMPANIES, INC. 00875PRINTER CARTRIDGES173.00 03/09/2021LOFFLER COMPANIES, INC. 00875PRINTER CARTRIDGES136.00 03/09/2021OVERHEAD DOOR COMPANY 10720202043REPAIR GARAGE DOORS STATION #2415.65 03/09/2021PETERSON COUNSELING/CONSULTING 10720305670CONSULTING SERVICES - FEBRUARY1,200.00 03/09/2021TRANS-MEDIC 10720404192EMS BILLING - JANUARY6,995.15 03/09/2021XCEL ENERGY 10720501190ELECTRIC UTILITY13,800.29 03/09/2021XCEL ENERGY 01190ELECTRIC & GAS UTILITY10,676.28 03/09/2021XCEL ENERGY 01190ELECTRIC & GAS UTILITY1,194.09 03/09/2021XCEL ENERGY 01190ELECTRIC UTILITY803.28 03/09/2021XCEL ENERGY 01190GAS UTILITY333.74 03/09/2021XCEL ENERGY 01190GAS UTILITY205.97 03/09/2021XCEL ENERGY 01190ELECTRIC UTILITY40.51 03/09/2021XCEL ENERGY 01190ELECTRIC UTILITY17.87 03/09/2021YMCA 10720605761CHARITABLE GAMBLING1,870.00 03/09/2021AVI SYSTEMS, INC. 10720701854POLICE AV PROJECT27,812.34 03/09/2021COMPUTER INTEGRATION TECH INC 10720806221O365 MIGRATION ASSISTANCE409.00 03/09/2021FIRST WATCH 10720906231START-UP EMS SOFTWARE3,056.00 03/09/2021FLAGSHIP RECREATIONPULLY SYS FOR GOODRICH PLAYGROUND496.80 10721005344 10721103/09/202105834US BANCORP GOV'T LEASING & FINANCE, FIRE TRUCK LEASE PMT 077-0020196-00293,882.43 10721203/09/202105886HARMON AIR, INC.EMTF BOILER MAINTENANCE155.00 10721303/09/202106009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-FEB920.00 03/09/2021KIRVIDA FIRE 10721405533REPAIRS TO L3251,356.02 03/09/2021KIRVIDA FIRE 05533REPAIRS TO E323261.88 03/09/2021L M C I T 10721500827WORK COMP QTR APRIL-JUNE 2021201,226.00 03/09/2021MARSARS WATER RESCUE SYS, INC 10721606074WATER/ICE RESCUE ROPE EQUIP96.14 03/09/2021METRO CITIES 10721700134MEMBERSHIP DUES 202111,003.00 03/09/2021MINNESOTA BENEFIT ASSOCIATION 10721805838MONTHLY PREMIUM311.38 03/09/2021MOTOROLA SOLUTIONS, INC. 10721901111RADIOS18,286.60 03/09/2021MOTOROLA SOLUTIONS, INC. 01111RADIOS9,596.30 03/09/2021NCPERS GROUP LIFE INS. MN 10722001126MONTHLY PREMIUM - MARCH528.00 03/09/2021NM CLEAN 1, LLC 10722105804VEHICLE WASHES - JANUARY51.96 03/09/2021NO WAIT INSIDE, LLC 10722206133NOWAITINSIDE SERVICE956.50 03/09/2021NO WAIT INSIDE, LLC 06133NOWAITINSIDE SERVICE847.20 03/09/2021NORTH SUBURBAN ACCESS CORP 10722305356ZOOM UPGRADE SERVICES3,687.00 03/09/2021ONE TIME VENDOR 10722400001REFUND J HIRDLER - USE PERMIT46.00 03/09/2021QUADIENT FINANCE USA, INC. 10722506111POSTAGE - CITY HALL POSTAGE MACHINE1,588.56 03/09/2021QUADIENT FINANCE USA, INC. 06111POSTAGE - 1902 POSTAGE MACHINE 629755.10 03/09/2021CITY OF ROSEVILLE 10722602001WORKFORCEONE LICENSES5,000.00 03/09/2021CITY OF ROSEVILLE 02001MS OFFICE 365 BACKUP LICENSES3,525.00 03/09/2021SHI INTERNATIONAL CORP 10722704256MICROSOFT SOFTWARE ASSURANCE1,355.00 03/09/2021SHI INTERNATIONAL CORP 04256EXCHANGE SERVER 2019 LICENSE530.00 03/09/2021SHAWN SORRELL 10722806230DIVERSITY/EQUITY WORKSHOPS3,600.00 03/09/2021ST PAUL REGIONAL WATER SRVS 10722900198WATER UTILITY1,554.92 03/09/2021STRYKER SALES CORP.COMMUNITY PARAMEDIC SOFTWARE-MAR882.00 10723004207 10723103/09/202101578T R F SUPPLY CO.ICE MELT FOR SNOW/ICE2,831.20 03/09/202101578T R F SUPPLY CO.SHOP TOWELS FOR MAINTENANCE398.00 10723203/09/202106107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - FEBRUARY6,007.64 03/09/2021TOSHIBA FINANCIAL SERVICES (2) 10723305528CONTRACT 7950665-013258.77 03/09/2021MIKE TURNBULL 10723405842FIRE MARSHAL SERVICES 01/04 - 01/08408.00 03/09/2021MIKE TURNBULL 10723405842FIRE MARSHAL SERVICES 12/29 - 12/30288.00 03/09/2021CRAIG WALDRON 10723506116LEAD ACADEMY SPEAKER708.35 City Council Packet Page Number 68 of 159 G1, Attachments 445,289.30 37Checks in this report. City Council Packet Page Number 69 of 159 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 3/2/2021MN State TreasurerDrivers License/Deputy Registrar73,018.91 3/3/2021MN State TreasurerDrivers License/Deputy Registrar39,222.19 3/4/2021MN State TreasurerDrivers License/Deputy Registrar107,519.30 3/5/2021MN State TreasurerDrivers License/Deputy Registrar68,744.91 3/5/2021MN Dept of Natural ResourcesDNR electronic licenses544.00 3/5/2021US Bank VISA One Card*Purchasing card items46,277.67 3/5/2021Optum HealthDCRP & Flex plan payments3,269.46 3/1/2021Delta DentalDental Premium1,989.26 3/5/2021U.S. TreasurerFederal Payroll Tax107,122.49 3/5/2021P.E.R.A.P.E.R.A.135,836.34 3/5/2021ICMA (Vantagepointe)Deferred Compensation8,475.00 3/5/2021Labor UnionsUnion Dues3,175.15 3/5/2021MidAmerica - INGHRA Flex plan16,346.09 3/5/2021Empower - State PlanDeferred Compensation26,844.00 638,384.77 *Detailed listing of VISA purchases is attached. City Council Packet Page Number 70 of 159 G1, Attachments Transaction Transaction DatePosting DateMerchant NameAountName m ALLIANCE FOR INNOVATIONCHAD BERGO 02/17/202102/18/2021$199.00 FBI LEEDA INCBRIAN BIERDEMAN 02/17/202102/18/2021$50.00 MN RECREATION AND PARK ANEIL BRENEMAN 02/18/202102/19/2021$160.00 ACT*ACTIVE CREDIT CARDNEIL BRENEMAN 02/19/202102/22/2021$2,000.00 RYAN PLUMBING AND HEATINSCOTT CHRISTENSON 02/12/202102/15/2021$550.00 RYAN PLUMBING AND HEATINSCOTT CHRISTENSON 02/12/202102/15/2021$550.00 RYAN PLUMBING AND HEATINSCOTT CHRISTENSON 02/12/202102/15/2021$2,500.00 RYAN PLUMBING AND HEATINSCOTT CHRISTENSON 02/12/202102/15/2021$275.00 RYAN PLUMBING AND HEATINSCOTT CHRISTENSON 02/12/202102/15/2021$275.00 BREDEMUS HARDWARE COMPANSCOTT CHRISTENSON 02/12/202102/15/2021$80.00 GRAINGERSCOTT CHRISTENSON 02/18/202102/19/2021$353.22 KULLY SUPPLYSCOTT CHRISTENSON 02/18/202102/19/2021$308.10 NARDINI FIRE EQUIPMENTSCOTT CHRISTENSON 02/24/202102/25/2021$753.50 VIKING ELECTRIC-DIST CTRSCOTT CHRISTENSON 02/25/202102/26/2021$25.65 EVENT* 2021 VIRTUAL GAMELINDA COLEMAN 02/18/202102/19/2021$395.00 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/18/202102/19/2021$331.25 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/18/202102/19/2021$596.25 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/18/202102/19/2021$408.10 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/18/202102/19/2021$486.27 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/18/202102/19/2021$544.42 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/18/202102/19/2021$430.62 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/19/202102/22/2021$596.25 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/19/202102/22/2021$544.42 EVEREST EMERGENCY VEHICLESHAWN CONWAY 02/19/202102/22/2021$331.25 PAYPAL *IAPEKERRY CROTTY 02/18/202102/19/2021$50.00 IN *ENVUE TELEMATICS LLCKERRY CROTTY 02/19/202102/22/2021$736.40 AMAZON.COM*DZ13X1U23KERRY CROTTY 02/24/202102/25/2021$34.94 GALLSKERRY CROTTY 02/25/202102/26/2021$9.50 THE HOME DEPOT #2801THOMAS DABRUZZI 02/14/202102/16/2021$23.94 AMAZON.COM*TN45P2LF3THOMAS DABRUZZI 02/17/202102/18/2021$22.53 AMAZON.COMTHOMAS DABRUZZI 02/19/202102/22/2021($6.43) OPTICSPLANET, INC.MICHAEL DUGAS 02/15/202102/15/2021$504.11 STREICHER'S MOMICHAEL DUGAS 02/18/202102/19/2021$3,279.54 ACTION TARGETSMICHAEL DUGAS 02/18/202102/22/2021$269.22 INTOXIMETERS INCMICHAEL DUGAS 02/25/202102/26/2021$1,830.00 MINNESOTA STATE COLLEGESANDREW ENGSTROM 02/16/202102/17/2021$250.00 CINTAS CORPCASSIE FISHER 02/18/202102/19/2021$62.49 CINTAS CORPCASSIE FISHER 02/25/202102/26/2021$62.49 COMCAST CABLE COMMMYCHAL FOWLDS 02/17/202102/17/2021$4.56 ZOOM.US 888-799-9666MYCHAL FOWLDS 02/18/202102/18/2021$740.71 BESTBUYCOM806424827258MYCHAL FOWLDS 02/21/202102/22/2021$193.26 U.S.INTERNET CORPMYCHAL FOWLDS 02/21/202102/23/2021$394.00 COMCAST CABLE COMMMYCHAL FOWLDS 02/23/202102/23/2021$144.71 City Council Packet Page Number 71 of 159 G1, Attachments TMOBILE*POSTPAID TELMYCHAL FOWLDS 02/25/202102/26/2021$404.51 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 02/25/202102/26/2021$78.69 AMAZON.COM*133ZG8793 AMZNNICK FRANZEN 02/23/202102/24/2021$115.98 AJ TEK CORPORATIONNICK FRANZEN 02/23/202102/24/2021$60.00 APPLE.COM/USNICK FRANZEN 02/24/202102/24/2021$179.00 AMAZON.COM*GP58K5LB3NICK FRANZEN 02/24/202102/25/2021$29.92 COSTCO WHSE #1021DEREK FRITZE 02/20/202102/22/2021$66.03 NORTHERN TOOL EQUIP-MNTAMARA HAYS 02/11/202102/15/2021$299.94 MN RECREATION AND PARK ATAMARA HAYS 02/17/202102/18/2021$570.00 THE HOME DEPOT #2801TAMARA HAYS 02/19/202102/22/2021$18.93 THE HOME DEPOT #2801TAMARA HAYS 02/23/202102/25/2021$44.76 MICHAELS STORES 2744TAMARA HAYS 02/25/202102/26/2021$12.85 THE HOME DEPOT #2801DAVID JAHN 02/19/202102/22/2021$36.86 DALCO ENTERPRISESDAVID JAHN 02/24/202102/25/2021$831.03 OFFICE DEPOT #1090LOIS KNUTSON 02/18/202102/22/2021$68.66 MENARDS MAPLEWOOD MNERIC KUBAT 02/13/202102/15/2021$9.99 HCMC LEARNING MGMT SYS 1ERIC KUBAT 02/15/202102/16/2021$25.00 HCMC LEARNING MGMT SYS 1ERIC KUBAT 02/15/202102/16/2021$25.00 HCMC LEARNING MGMT SYS 1ERIC KUBAT 02/15/202102/16/2021$25.00 HCMC LEARNING MGMT SYS 1ERIC KUBAT 02/15/202102/16/2021$25.00 MENARDS MAPLEWOOD MNERIC KUBAT 02/17/202102/19/2021$29.97 PAYPAL *FIREMARSHALERIC KUBAT 02/23/202102/24/2021$40.00 JASON AMAZON.COM*5688680Q3KUCHENMEISTER 02/12/202102/15/2021$30.60 JASON AMZN MKTP US*6Z9ZB1OZ3KUCHENMEISTER 02/22/202102/23/2021$285.99 JASON ULINE *SHIP SUPPLIESKUCHENMEISTER 02/23/202102/23/2021$104.27 JASON TRITECH FORENSICSKUCHENMEISTER 02/23/202102/24/2021$384.90 DALCO ENTERPRISESCHING LO 02/12/202102/15/2021$93.00 CLAREYS SAFETY EQUIPMENTMICHAEL MONDOR 02/18/202102/19/2021$280.29 NATIONAL REGISTRY EMTMICHAEL MONDOR 02/18/202102/19/2021$400.00 FERRELLGAS L PMICHAEL MONDOR 02/18/202102/19/2021$4,263.50 BOUND TREE MEDICAL LLCMICHAEL MONDOR 02/20/202102/22/2021$25.26 ASPEN MILLSMICHAEL MONDOR 02/22/202102/23/2021$483.50 ASPEN MILLSMICHAEL MONDOR 02/22/202102/23/2021$686.95 ASPEN MILLSMICHAEL MONDOR 02/22/202102/23/2021$985.99 ASPEN MILLSMICHAEL MONDOR 02/22/202102/23/2021$985.99 ASPEN MILLSMICHAEL MONDOR 02/22/202102/23/2021$546.25 ASPEN MILLSMICHAEL MONDOR 02/22/202102/23/2021$98.00 ASPEN MILLSMICHAEL MONDOR 02/25/202102/26/2021$307.85 ASPEN MILLSMICHAEL MONDOR 02/25/202102/26/2021$61.36 CINTAS CORPBRYAN NAGEL 02/17/202102/18/2021$90.37 CINTAS CORPBRYAN NAGEL 02/17/202102/18/2021$24.27 CINTAS CORPBRYAN NAGEL 02/17/202102/18/2021$91.30 CINTAS CORPBRYAN NAGEL 02/17/202102/18/2021$20.70 CINTAS CORPBRYAN NAGEL 02/17/202102/18/2021$55.42 CINTAS CORPBRYAN NAGEL 02/23/202102/24/2021$16.65 CINTAS CORPBRYAN NAGEL 02/23/202102/24/2021$40.14 CINTAS CORPBRYAN NAGEL 02/23/202102/24/2021$168.97 CINTAS CORPBRYAN NAGEL 02/24/202102/25/2021$117.86 CINTAS CORPBRYAN NAGEL 02/24/202102/25/2021$109.57 CINTAS CORPBRYAN NAGEL 02/24/202102/25/2021$24.27 CINTAS CORPBRYAN NAGEL 02/24/202102/25/2021$22.54 City Council Packet Page Number 72 of 159 G1, Attachments CINTAS CORPBRYAN NAGEL 02/24/202102/25/2021$39.10 CINTAS CORPBRYAN NAGEL 02/25/202102/26/2021$73.95 MN RECREATION AND PARK AJOHN NAUGHTON 02/22/202102/23/2021$570.00 AMZN MKTP US*MZ4VF4513MICHAEL NYE 02/19/202102/22/2021$26.53 GALLSMICHAEL NYE 02/20/202102/22/2021$65.98 5.11, INC.MICHAEL NYE 02/22/202102/23/2021$731.91 AMZN MKTP US*JM06B7PJ3MICHAEL NYE 02/22/202102/23/2021$21.98 GALLSMICHAEL NYE 02/23/202102/24/2021$404.21 MN RECREATION AND PARK AJORDAN ORE 02/25/202102/26/2021$570.00 MINNESOTA GOVERNMENT FINAELLEN PAULSETH 02/19/202102/22/2021$70.00 BOUND TREE MEDICAL LLCKENNETH POWERS 02/19/202102/22/2021$519.56 METRO PRODUCTS INCSTEVEN PRIEM 02/11/202102/15/2021$179.55 MIDWAY FORD COMPANYSTEVEN PRIEM 02/12/202102/15/2021$488.40 DAVIS EQUIPMENT TURFWERSTEVEN PRIEM 02/16/202102/17/2021$89.99 ZARNOTH BRUSH WORKS INCSTEVEN PRIEM 02/16/202102/18/2021$680.00 THE HOME DEPOT #2801STEVEN PRIEM 02/16/202102/18/2021$28.54 KIMBALL MIDWEST PAYEEZYSTEVEN PRIEM 02/17/202102/18/2021$43.08 WINTER EQUIPMENT COSTEVEN PRIEM 02/17/202102/18/2021$192.64 ZARNOTH BRUSH WORKS INCSTEVEN PRIEM 02/17/202102/19/2021$894.50 AN FORD WHITE BEAR LAKSTEVEN PRIEM 02/17/202102/19/2021$85.61 POMP S TIRE #021STEVEN PRIEM 02/18/202102/19/2021$561.80 FACTORY MTR PTS #19STEVEN PRIEM 02/18/202102/19/2021$70.64 FACTORY MTR PTS #19STEVEN PRIEM 02/18/202102/19/2021$195.49 0391-AUTOPLUSSTEVEN PRIEM 02/18/202102/19/2021$18.20 0391-AUTOPLUSSTEVEN PRIEM 02/19/202102/22/2021($12.03) FASTENAL COMPANY 01MNT11STEVEN PRIEM 02/19/202102/22/2021$19.58 0391-AUTOPLUSSTEVEN PRIEM 02/19/202102/22/2021$86.86 TRI-STATE BOBCATSTEVEN PRIEM 02/19/202102/22/2021$10.40 0391-AUTOPLUSSTEVEN PRIEM 02/22/202102/23/2021$9.52 0391-AUTOPLUSSTEVEN PRIEM 02/22/202102/23/2021$7.98 WALSER POLAR CHEVROLETSTEVEN PRIEM 02/22/202102/23/2021$36.46 FRONTIER AG HASTINGSSTEVEN PRIEM 02/23/202102/24/2021$112.92 0391-AUTOPLUSSTEVEN PRIEM 02/23/202102/24/2021$178.89 0391-AUTOPLUSSTEVEN PRIEM 02/24/202102/25/2021$44.64 AMZN MKTP US*IR3UW0LI3MICHAEL RENNER 02/19/202102/22/2021$31.12 CINTAS CORPAUDRA ROBBINS 02/17/202102/18/2021$50.40 ON SITE SANITATION INCAUDRA ROBBINS 02/22/202102/24/2021$862.00 EB BEST PRACTICES FORAUDRA ROBBINS 02/23/202102/24/2021$24.00 MN RECREATION AND PARK AAUDRA ROBBINS 02/23/202102/24/2021$25.00 EB BEST PRACTICES FORAUDRA ROBBINS 02/24/202102/25/2021$24.00 CINTAS CORPAUDRA ROBBINS 02/24/202102/25/2021$66.81 OFFICE DEPOT #1090AUDRA ROBBINS 02/24/202102/26/2021$66.51 EB BEST PRACTICES FORAUDRA ROBBINS 02/25/202102/26/2021$24.00 EB BEST PRACTICES FORAUDRA ROBBINS 02/25/202102/26/2021$24.00 EB BEST PRACTICES FORAUDRA ROBBINS 02/25/202102/26/2021$24.00 STORY BLOCKSVIDEOJOE SHEERAN 02/25/202102/26/2021$360.00 AMZN MKTP US*7C0AD6JH3MICHAEL SHORTREED 02/23/202102/24/2021$279.75 MARIE RIDGEWAY LICSW,MICHAEL SHORTREED 02/24/202102/25/2021$100.00 GLOBAL LEADERSHIP NETWANDREA SINDT 02/12/202102/15/2021$39.00 PIONEER PRESS ADVANDREA SINDT 02/12/202102/15/2021$478.35 PIONEER PRESS CIRCJEFF THOMSON 02/22/202102/23/2021$10.00 MENARDS OAKDALE MNJEFF WILBER 02/17/202102/19/2021$64.19 THE HOME DEPOT #2801LANCE ZAHNOW 02/12/202102/15/2021$31.20 LIFE ASSIST INCERIC ZAPPA 02/12/202102/15/2021$203.65 City Council Packet Page Number 73 of 159 G1, Attachments BOUND TREE MEDICAL LLCERIC ZAPPA 02/15/202102/17/2021$85.58 LIFE ASSIST INCERIC ZAPPA 02/22/202102/23/2021$82.01 BOUND TREE MEDICAL LLCERIC ZAPPA 02/22/202102/24/2021$158.37 BOUND TREE MEDICAL LLCERIC ZAPPA 02/22/202102/24/2021$373.80 LIFE ASSIST INCERIC ZAPPA 02/23/202102/24/2021$425.00 BOUND TREE MEDICAL LLCERIC ZAPPA 02/24/202102/26/2021$95.90 $46,277.67 City Council Packet Page Number 74 of 159 G1, Attachments Check Register City of Maplewood 03/11/2021 CheckDateVendorDescriptionAmount 10723703/16/202100519FLEXIBLE PIPE TOOL CO.REPLACE EXHAUSTER INLET, UNIT 616709.90 10723803/16/202100585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - FEBRUARY135.00 10723903/16/202100393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - FEB 12303520211,340.12 10724003/16/202101933MUNICIPAL CODE CORPCITY CODE HOSTING 03/01/21-02/28/22800.00 10724103/16/202101409S E HNEW FIRE STATION70,331.65 10724203/16/202104252TOWMASTER, INC.2020 DUMP BODY & EQUIPMENT122,535.00 10724303/16/202105013YALE MECHANICAL LLCREMOVE/INSTALL MUA - PUBLIC WORKS9,047.50 10724403/16/2021010473MREFLECTIVE SHEETING - SIGNS387.19 10724503/16/202106163AL TECHNOLOGIES, LLCONLINE BENEFITS ADMIN FEE- MAR365.75 10724603/16/202106007AWT, LLCREFLECTIVE SHEETING REMOVAL926.90 03/16/202106007AWT, LLCREFLECTIVE SHEETING REMOVAL780.00 10724703/16/202105823CENTURYLINKANALOG LINE FOR POLICE FAX MACHINE66.85 10724803/16/202105618ENTERPRISE FM TRUSTLEASE CHARGES FIRE/EMS VEHICLES857.61 10724903/16/202100480PAUL EVERSONOVER PAID INS PREMIUMS63.98 10725003/16/202100827L M C I TCLAIM DEDUCTIBLE 00453412 (20/21)2,611.37 03/16/202100827L M C I TCLAIM DEDUCTIBLE 00455043 (20/21)277.25 10725103/16/202100986METROPOLITAN COUNCILMONTHLY SAC - FEBRUARY27,061.65 10725203/16/202105804NM CLEAN 1, LLCVEHICLE WASHES - FEBRUARY38.97 10725303/16/202100001ONE TIME VENDORREFUND P TAMANG - TRANS MEDIC1,908.50 10725403/16/202106232PAUL DAVIS RESTORATIONCLEAN/BOARD-UP MW MOOSE LODGE4,028.84 10725503/16/202106014REHDER FORESTRY CONSULTINGTREE INSPECTION SRVS - FEBRUARY65.00 10725603/16/202105976SAFE-FAST, INC.HI-VIZ WINER JACKET49.95 244,388.98 20Checks in this report. City Council Packet Page Number 75 of 159 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 3/8/2021MN State TreasurerDrivers License/Deputy Registrar66,656.39 3/8/2021Delta DentalDental Premium3,103.16 3/8/2021MN State TreasurerState Payroll Tax25,332.42 3/9/2021MN State TreasurerDrivers License/Deputy Registrar23,858.95 3/10/2021MN State TreasurerDrivers License/Deputy Registrar51,953.35 3/11/2021MN State TreasurerDrivers License/Deputy Registrar56,978.69 3/11/2021MN Dept of Natural ResourcesDNR electronic licenses148.25 3/12/2021MN State TreasurerDrivers License/Deputy Registrar65,800.36 3/12/2021MN Dept of Natural ResourcesDNR electronic licenses507.34 3/12/2021Optum HealthDCRP & Flex plan payments1,743.51 296,082.42 City Council Packet Page Number 76 of 159 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 03/05/21ABRAMS, MARYLEE560.80 03/05/21CAVE, REBECCA493.60 03/05/21JUENEMANN, KATHLEEN493.60 03/05/21KNUTSON, WILLIAM493.60 03/05/21VILLAVICENCIO, NICHOLE493.60 03/05/21COLEMAN, MELINDA6,835.20 03/05/21KNUTSON, LOIS3,403.95 03/05/21SABLE, MICHAEL5,556.13 03/05/21CHRISTENSON, SCOTT2,490.87 03/05/21DOUGLASS, TOM2,390.02 03/05/21JAHN, DAVID2,638.72 03/05/21HERZOG, LINDSAY2,327.76 03/05/21RAMEAUX, THERESE3,766.80 03/05/21DEBILZAN, JUDY2,590.49 03/05/21OSWALD, BRENDA2,792.00 03/05/21PAULSETH, ELLEN5,912.55 03/05/21RUEB, JOSEPH4,596.11 03/05/21STANLEY, JENNIFER3,507.40 03/05/21ARNOLD, AJLA2,293.82 03/05/21BEGGS, REGAN2,314.59 03/05/21EVANS, CHRISTINE2,319.20 03/05/21LARSON, MICHELLE2,316.89 03/05/21SINDT, ANDREA3,941.09 03/05/21ABRAHAM, JOSHUA2,685.79 03/05/21AMAH-CLARKE, ALFREDA1,916.80 03/05/21HANSON, MELISSA2,107.20 03/05/21HOCKBEIN, JUDY1,235.40 03/05/21KRAMER, PATRICIA1,343.66 03/05/21MOY, PAMELA1,855.36 03/05/21OLSON, THOMAS1,856.00 03/05/21OSTER, ANDREA2,323.82 03/05/21VITT, JULIANNE1,262.83 03/05/21WEAVER, KRISTINE3,499.77 03/05/21WINKELMAN, JULIA1,061.40 03/05/21ABEL, CLINT314.85 03/05/21ALDRIDGE, MARK3,755.37 03/05/21ARBOGAST, JOSEPH2,343.26 03/05/21BAKKE, LONN4,026.00 03/05/21BELDE, STANLEY4,513.86 03/05/21BENJAMIN, MARKESE3,853.20 03/05/21BERGERON, ASHLEY3,493.50 03/05/21BIERDEMAN, BRIAN4,893.22 03/05/21BROWN, RAE2,452.89 03/05/21BURT-MCGREGOR, EMILY3,354.83 03/05/21BUSACK, DANIEL4,893.22 03/05/21COLEMAN, ALEXANDRA2,114.50 03/05/21CONDON, MITCHELL3,696.54 03/05/21CRUZ, TREANA2,287.87 03/05/21DEMULLING, JOSEPH4,666.85 03/05/21DUGAS, MICHAEL6,668.71 City Council Packet Page Number 77 of 159 G1, Attachments 03/05/21FISHER, CASSANDRA2,872.09 03/05/21FORSYTHE, MARCUS3,807.91 03/05/21FRITZE, DEREK5,481.74 03/05/21GABRIEL, ANTHONY3,720.28 03/05/21GEISELHART, BENJAMIN2,622.40 03/05/21HAWKINSON JR, TIMOTHY4,075.14 03/05/21HELLE, KERRY4,839.20 03/05/21HENDRICKS, JENNIFER2,119.20 03/05/21HER, PHENG3,654.04 03/05/21HOEMKE, MICHAEL387.05 03/05/21KANDA, MADELINE3,135.74 03/05/21KHAREL, RAM348.00 03/05/21KIM, WINSTON3,497.88 03/05/21KONG, TOMMY3,754.92 03/05/21KORAN, MARIE2,103.39 03/05/21KROLL, BRETT3,990.87 03/05/21KUCHENMEISTER, JASON1,891.20 03/05/21LANGNER, TODD4,051.48 03/05/21LENERTZ, NICHOLAS3,323.78 03/05/21LOPEZ, ARTURO348.00 03/05/21LYNCH, KATHERINE3,515.90 03/05/21MARINO, JASON4,956.70 03/05/21MCCARTY, GLEN3,849.62 03/05/21MICHELETTI, BRIAN3,825.49 03/05/21MURRAY, RACHEL4,282.92 03/05/21NADEAU, SCOTT5,992.05 03/05/21NYE, MICHAEL4,885.39 03/05/21OLSON, JULIE3,957.48 03/05/21PARKER, JAMES4,164.12 03/05/21PEREZ, GUSTAVO3,662.93 03/05/21PETERS, DANIEL3,167.95 03/05/21SALCHOW, CONNOR3,087.11 03/05/21SANCHEZ, ISABEL2,287.87 03/05/21SHEA, STEPHANIE2,225.80 03/05/21SHORTREED, MICHAEL5,157.79 03/05/21SPARKS, NICOLLE2,866.19 03/05/21STARKEY, ROBERT3,811.95 03/05/21STEINER, JOSEPH5,490.92 03/05/21STOCK, AUBREY3,738.73 03/05/21SWETALA, NOAH2,743.64 03/05/21TAUZELL, BRIAN4,026.99 03/05/21THAO, JAY413.25 03/05/21THIENES, PAUL4,378.49 03/05/21WENZEL, JAY3,958.72 03/05/21WIETHORN, AMANDA3,513.61 03/05/21XIONG, KAO3,653.52 03/05/21XIONG, TUOYER2,915.21 03/05/21ZAPPA, ANDREW3,821.58 03/05/21BARRETTE, CHARLES4,456.66 03/05/21BAUMAN, ANDREW3,751.39 03/05/21BEITLER, NATHAN3,511.70 03/05/21CAMPBELL, MACLANE975.00 03/05/21CONWAY, SHAWN4,258.86 03/05/21CRAWFORD JR, RAYMOND3,796.54 03/05/21CRUMMY, CHARLES4,005.42 03/05/21DABRUZZI, THOMAS4,862.24 03/05/21DANLEY, NICHOLAS3,298.45 03/05/21DAVISON, BRADLEY5,062.29 03/05/21DAWSON, RICHARD4,833.67 03/05/21HAGEN, MICHAEL3,521.38 03/05/21HALWEG, JODI4,326.54 City Council Packet Page Number 78 of 159 G1, Attachments 03/05/21HAWTHORNE, ROCHELLE4,267.11 03/05/21KUBAT, ERIC5,002.72 03/05/21LANDER, CHARLES3,925.56 03/05/21LANIK, JAKE3,052.76 03/05/21LO, CHING1,701.57 03/05/21MALESKI, MICHAEL3,576.07 03/05/21MCGEE, BRADLEY4,201.87 03/05/21MERKATORIS, BRETT4,319.64 03/05/21MONDOR, MICHAEL5,474.97 03/05/21NEILY, STEVEN3,618.18 03/05/21NIELSEN, KENNETH4,315.18 03/05/21NOVAK, JEROME4,731.27 03/05/21POWERS, KENNETH3,913.07 03/05/21SEDLACEK, JEFFREY4,396.65 03/05/21STREFF, MICHAEL4,806.51 03/05/21WARDELL, JORDAN3,753.52 03/05/21WILLIAMSON, MICHAEL3,549.10 03/05/21ZAPPA, ERIC3,753.52 03/05/21CORTESI, LUANNE2,316.89 03/05/21JANASZAK, MEGHAN3,023.16 03/05/21BRINK, TROY3,000.30 03/05/21BUCKLEY, BRENT2,996.15 03/05/21EDGE, DOUGLAS2,741.98 03/05/21JONES, DONALD2,736.67 03/05/21MEISSNER, BRENT2,732.05 03/05/21MLODZIK, JASON2,248.42 03/05/21NAGEL, BRYAN4,631.80 03/05/21OSWALD, ERICK2,735.98 03/05/21RUNNING, ROBERT3,004.80 03/05/21TEVLIN, TODD2,734.36 03/05/21ZAHNOW, LANCE2,230.92 03/05/21BURLINGAME, NATHAN3,278.40 03/05/21DUCHARME, JOHN3,343.02 03/05/21ENGSTROM, ANDREW3,338.40 03/05/21JAROSCH, JONATHAN4,508.31 03/05/21LINDBLOM, RANDAL3,343.02 03/05/21LOVE, STEVEN5,850.67 03/05/21STRONG, TYLER3,032.00 03/05/21ZIEMAN, SCOTT88.00 03/05/21GERNES, CAROLE2,767.39 03/05/21HAYS, TAMARA2,641.69 03/05/21HINNENKAMP, GARY3,210.62 03/05/21NAUGHTON, JOHN2,704.04 03/05/21ORE, JORDAN2,659.29 03/05/21SAKRY, JASON2,394.49 03/05/21STOKES, KAL1,430.30 03/05/21HAMMOND, ELIZABETH1,980.59 03/05/21JOHNSON, ELIZABETH2,341.00 03/05/21JOHNSON, RANDY4,462.88 03/05/21KROLL, LISA2,321.20 03/05/21KUCHENMEISTER, GINA2,285.61 03/05/21THOMSON, JEFFREY5,145.50 03/05/21FINWALL, SHANN3,972.30 03/05/21MARTIN, MICHAEL4,221.93 03/05/21DREWRY, SAMANTHA2,885.79 03/05/21WESTLUND, RONALD2,557.89 03/05/21WELLENS, MOLLY2,910.26 03/05/21REININGER, RUSSELL2,623.39 03/05/21BJORK, BRANDON132.00 03/05/21BRENEMAN, NEIL3,272.61 03/05/21CAMPBELL, LUCAS72.00 City Council Packet Page Number 79 of 159 G1, Attachments 03/05/21GORACKI, GERALD153.00 03/05/21HANSEN, MICHAEL180.00 03/05/21KUCHENMEISTER, JACK108.00 03/05/21KUCHENMEISTER, JUSTIN72.00 03/05/21LO, SATHAE349.25 03/05/21MCKANE, QUINN180.00 03/05/21MOORE, PATRICK72.00 03/05/21ROBBINS, AUDRA4,817.58 03/05/21WHITE, LINDA252.00 03/05/21BERGO, CHAD3,787.41 03/05/21SCHMITZ, KEVIN2,384.49 03/05/21SHEERAN JR, JOSEPH4,274.79 03/05/21ADAMS, DAVID2,869.73 03/05/21HAAG, MARK2,905.81 03/05/21JENSEN, JOSEPH2,533.69 03/05/21SCHULTZ, SCOTT4,601.89 03/05/21WILBER, JEFFREY2,564.99 03/05/21PRIEM, STEVEN2,965.41 03/05/21WOEHRLE, MATTHEW3,118.21 03/05/21XIONG, BOON2,596.89 03/05/21FOWLDS, MYCHAL4,900.18 03/05/21FRANZEN, NICHOLAS3,855.18 03/05/21GERONSIN, ALEXANDER3,545.94 03/05/21RENNER, MICHAEL3,539.40 9910450003/05/21JORGENSON, SETH108.00 610,045.04 City Council Packet Page Number 80 of 159 G2 City Council Packet Page Number 81 of 159 G2 City Council Packet Page Number 82 of 159 G2, Attachment City Council Packet Page Number 83 of 159 G2, Attachment 1 City Council Packet Page Number 84 of 159 G2, Attachment 1 City Council Packet Page Number 85 of 159 G2, Attachment 1 City Council Packet Page Number 86 of 159 G2, Attachment 1 City Council Packet Page Number 87 of 159 G2, Attachment 1 City Council Packet Page Number 88 of 159 G2, Attachment 2 3/8/2021 Todd Halunen Kimley-Horn 767 Eustis Street, Suite 100 St. Paul, MN 55114 RE: Wakefield Park Building Î Final Retainage Dear Mr. Halunen, Please accept this letter as a formal request to receive the final retainage for the Wakefield Park Building project. Please see below for the requested amount: Remaining Retainage = $39,767.04 I greatly appreciate your consideration and assistance with this request. I understand that release of retainage requires Council approval and if any additional information is needed, please let me know. Sincerely, VERSACON, INC. Christopher Kirchoff Chris Kirchoff Senior Project Manager 9443 Science Center Drive | Minneapolis, MN 55423 | Office: 763.391.5610 | Fax: 763.391.5611 | www.versaconinc.com City Council Packet Page Number 89 of 159 G2, Attachment 3 City Council Packet Page Number 90 of 159 G3 CITY COUNCILSTAFF REPORT Meeting Date March 22, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER:Steven Love AGENDA ITEM: Purchase of Road Salt for 2021-2022 Winter Season Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will consider authorizing the purchase of de-icing salt under a state cooperative purchasing agreement for the 2021-2022 winter season. Recommended Action: Motion to authorize the Street Superintendent to purchase de-icing salt under a state contract for the2021-2022 winter season in an estimated amount of $66,009.00. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$66,009.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The use of de-icing salt is a vital part of the City’s snow and ice program and essential for vehicle safety on City streets. Background An allocation is made in the Public Works operating budget each year for the purchase of de-icing salt for winter street maintenance. Each year the street maintenance division purchases de-icing salt underthestate cooperative purchasing agreement. In order to be included in this program, the state requires the City to submit salt needs for the upcoming winter season, in March of this year. The state contract offers regular road salt and treated road salt, each under an 80/120 purchasing rule. The 80/120 purchasing rule requires the City to purchase 80% of the placed order and the City Council Packet Page Number 91 of 159 G3 vendor guarantees to supply up to 120% of the placed order at the locked price. We estimate regular road salt needs to be 500 ton (estimated at $77.88 per ton, estimate based on3% increase from last year) and treated road salt needs of 300 ton (estimated at $90.23 per ton) for an estimated total purchase cost of $66,009.00 for the 2021-2022 winter season. Attachments None City Council Packet Page Number 92 of 159 G4 CITY COUNCILSTAFF REPORT Meeting Date March 22, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:Steven Love AGENDA ITEM: Resolution for Reduction of Retainage on Existing Construction Contract, County Road B and Arcade Street Improvements, City Project 19-22 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: CityCouncil will consider approving the attached resolution for reduction of retainage onanexisting construction contract. Recommended Action: Motion to approve the attached resolution for reduction of retainage on existing construction contractfor the County Road B and Arcade Street Improvements, City Project 19-22. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$4,056,778.60. Financing source(s): Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:This proposed reduction of retainage will reduce held retainage from $181,468.60 to $108,881.16. No adjustments to the approved budget are necessary at this time. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This infrastructure improvement project was previously identified in the City’s Capital Improvement Plan and included the full reconstruction of County Road B and Arcade Street. Background The City Council previously awarded a construction contract to Valley Paving, Inc. for the County Road B and Arcade Street Improvements, City Project 19-22,in the amount of $4,056,778.60. The project improvements included full reconstruction of the projectstreets, the replacement of the City Council Packet Page Number 93 of 159 G4 watermain system, repairs to the sanitary sewer system, upgrades and expansions of the storm sewer system, and the installation of sidewalksor trailsalong project streets. The contractor, Valley Paving, Inc., has completed the vast majority of project improvements. Boulevard restoration and minor project punch-list items remain to be completed in the spring of 2021. Costs associated with these final project improvementswill be brought before Council once completed, along with a request for final payment. A reduction in contract retainage to 3.0% is justified at this time based upon the amount of completed work. Attachments 1.19-22 Project Location Map 2.Resolution for Reduction of Retainage on Existing Construction Contract City Council Packet Page Number 94 of 159 G4, Attachment 1 City Council Packet Page Number 95 of 159 G4, Attachment 2 RESOLUTION REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 19-22 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 19-22,County Road B and Arcade StreetImprovements, and has let a constructioncontract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, Valley Paving, Inc., has completed the requirements of the majority of the project construction work, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.A reduction in retainage onthe construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, to 3.0%. nd Adopted by the Maplewood City Council on this 22day ofMarch, 2021. City Council Packet Page Number 96 of 159 H1 CITY COUNCIL STAFF REPORT Meeting Date March 22, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Host Approval of Healthcare Revenue Notes and Bonds for the New Harmony Project at 1534 County Road C a.Public Hearing b.Resolution Giving Host Approval to the Issuance of Healthcare Revenue Notes and Bonds, Series 2021A, 2021B, 2021C, and 2021D (Hampton, Landfall Village, Falcon Heights, Little Canada) for the New Harmony Project and Approving a Joint Powers Agreement Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: M.S. § 462C allows cities to issue revenue bonds to finance health care facilities within the boundaries of the city. New Harmony Care Center, Inc., a 501(c)(3) organization, presented a proposal for the cities of Hampton, Landfall Village, Falcon Heights, and Little Canada to assist in financing $36M for a senior healthcare and housing facility project to be located in the City of Maplewood. The resolution under consideration by the Council provides host approval for the project and approves a joint powers agreement with the participating cities. The proposed revenue bonds will not constitute an obligation of the financing cities or the host city (Maplewood). The bonds will not affect the credit rating or the debt limitation of the cities. The obligations will be the sole responsibility of the borrower (New Harmony Care Center, Inc.) Recommended Action: a.Hold the Public Hearing. b.Motion to Approve the Resolution Giving Host Approval to the Issuance of the City of Hampton, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021A, the City of Landfall Village, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021B, the City of Falcon Heights, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021C, and the City of Little Canada, Minnesota Subordinate Senior Housing and Healthcare Revenue Bonds (New Harmony Project), Series 2021D, and Approving a Joint Powers Agreement. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A City Council Packet Page Number 97 of 159 H1 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The recommended action will begin the process for the construction of a needed healthcare facility in the City of Maplewood and will assist in the revitalization of the County Road C and Hazelwood area neighborhoods. Background The New Harmony Care Center, Inc. Project will be located at 1534 County Road C East in Maplewood. The project consists of the acquisition, construction, and equipping of a new senior healthcare and housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled nursing beds, 35 independent suite apartment units, 36 assisted living apartments units, 14 memory care apartment units, and 12 care suite apartment units. New Harmony Care Center, Inc. is a Minnesota nonprofit corporation. The property site under consideration for this project is currently in non-taxable status. Therefore, this project will not result in the removal of any property from the existing tax rolls. The City of Maplewood has utilized $9.5M of its $10M in bank-qualified tax-exempt financing capacity for fiscal year 2021. Therefore, Maplewood will not be participating in the financing of the project but will consider host approval of the project. The other four cities named above, and in the proposed joint-powers agreement for financing the project, will pool their capacity to finance $36M for the project. In this instance, Maplewood is only giving consent for the financing of the project. The joint-powers cities, including Maplewood, are not in any way responsible for the debt. There will be no negative impact by the proposed issuance for the cities, other than the utilization of their capacity for bank-qualified tax-exempt debt issuance. Minnesota Statute § 462C allows cities to issue revenue bonds to finance or refinance a program for the purposes of planning, administering, making, or purchasing loans with respect to one or more multifamily housing developments and health care facilities within the boundaries of a city. Generally, this authority allows cities to assist nonprofit corporations to obtain conduit tax-exempt financing at lower interest rates without assuming any responsibility for the obligations. The CityÓs bond counsel has reviewed the proposal and is facilitating the legal aspects of the issuance of the revenue bonds. A representative from Kennedy & Graven, the CityÓs bond counsel, is available for questions and comments. Attachments 1.Resolution Giving Host Approval to the Issuance of the City of Hampton, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021A, the City of Landfall Village, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021B, ta Senior Housing and he City of Falcon Heights, Minnesot Healthcare Revenue Note (New Harmony Project), Series 2021C, and the City of Little Canada, Minnesota Subordinate Senior Housing and Healthcare Revenue Bonds (New Harmony Project), Series 2021D, and Approving a Joint Powers Agreement. 2. Joint Powers Agreement Providing for the Issuance of Revenue Notes and Bonds to Finance Senior Housing and Healthcare Facilities (New Harmony Care Center Project) City Council Packet Page Number 98 of 159 H1,Attachment1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was duly held on Monday, March 22, 2021, commencing at 7:00 P.M. Councilmember ___________ introduced the following resolution and moved its adoption: RESOLUTION NO. __________ A RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF THE CITY OF HAMPTON, MINNESOTA SENIOR HOUSING AND HEALTHCARE REVENUE NOTE (NEW HARMONY PROJECT), SERIES 2021A, THE CITY OF LANDFALL VILLAGE, MINNESOTA SENIOR HOUSING AND HEALTHCARE REVENUE NOTE (NEW HARMONY PROJECT), SERIES 2021B, THE CITY OF FALCON HEIGHTS, MINNESOTA SENIOR HOUSING AND HEALTHCARE REVENUE NOTE (NEW HARMONY PROJECT), SERIES 2021C, AND THE CITY OF LITTLE CANADA, MINNESOTA SUBORDINATE SENIOR HOUSING AND HEALTHCARE REVENUE BONDS (NEW HARMONY PROJECT), SERIES 2021D, AND APPROVING A JOINT POWERS AGREEMENT WHEREAS, Minnesota Statutes, Chapter 462C, as amended (the ÐActÑ), particularly Section 462C.05, subdivision 7, gives municipalities the power to issue revenue obligations for the purpose of financing or refinancing a program for the purposes of planning, administering, making, or purchasing loans with respect to a combination of a multifamily housing development and health care facility as defined in Minnesota Statutes, Section 469.153 and to enter into agreements necessary or convenient in the exercise of powers granted by the Act; and WHEREAS, Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the obligations are issued under a joint powers agreement between the municipality issuing the obligations and the municipality in which the property to be acquired or improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two or more municipalities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units; and City Council Packet Page Number 99 of 159 H1,Attachment1 WHEREAS, the City of Maplewood, Minnesota (ÐMaplewoodÑ or the ÐHost CityÑ), has received from New Harmony Care Center, Inc. (the ÐBorrowerÑ), a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the ÐCodeÑ), the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation, the sole member of which is Cassia, a Minnesota nonprofit corporation, a proposal that the City of Hampton, Minnesota (ÐHamptonÑ), the City of Landfall Village, Minnesota (ÐLandfall VillageÑ), the City of Falcon Heights, Minnesota (ÐFalcon HeightsÑ), and the City of Little Canada, Minnesota (ÐLittle CanadaÑ and, together with Hampton, Landfall Village, and Falcon Heights, the ÐIssuersÑ), undertake a program to finance the Project (as defined below) through the issuance of revenue notes, revenue bonds, or other obligations, in one or more series, pursuant to the Act and, in connection with that proposal, the Issuers are to issue the following obligations: (i) City of Hampton, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021A (the ÐHampton NoteÑ), (ii) City of Landfall Village, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021B (the ÐLandfall Village NoteÑ), (iii) City of Falcon Heights, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021C (the ÐFalcon Heights NoteÑ and, together with the Hampton Note and the Landfall Village Note, the ÐSenior NotesÑ), and (iv) City of Little Canada, Minnesota Subordinate Senior Housing And Healthcare Revenue Bonds (New Harmony Project) , Series 2021D (the ÐSubordinate BondsÑ and, together with the Senior Notes, the ÐSeries 2021 ObligationsÑ or ÐObligationsÑ), with the Senior Notes to be issued in an aggregate principal amount not to exceed $28,000,000 and the Subordinate Bonds to be issued in an aggregate principal amount not to exceed $8,000,000; and The ÐProjectÑ to be financed by the Series 2021 Obligations consists of (i) financing the acquisition, construction, and equipping of a new senior healthcare and housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled nursing beds, 35 independent apartment units, 36 assisted living apartment units, 14 memory care apartment units, and 12 care suite apartment units (the ÐFacilityÑ), to be located at 1534 County Road C East in Maplewood; (ii) funding any required reserve funds; and (iii) paying all or a portion of the costs of issuance of the Series 2021 Obligations (collectively, the ÐProjectÑ). The Facility will be owned and operated by the Borrower; and WHEREAS, as required by the Act and Section 147(f) of the Code, a Notice of Public Hearing was published in MaplewoodÓs official newspaper and newspaper of general circulation, for a public hearing on the proposed issuance of the Obligations by the Issuers and the proposal to undertake and finance the Project; and WHEREAS, as required by the Act and Section 147(f) of the Code, the City Council of Maplewood has on this same date held a public hearing on the issuance of the Obligations by the Issuers and the proposal to undertake and finance the Project located within the jurisdictional limits of Maplewood, at which all those appearing who desired to speak were heard and written comments were accepted; and WHEREAS, Maplewood has been advised that the Obligations, as and when issued, will not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of Maplewood or the Issuers, except the revenues to be derived from one or more loan agreements to be entered into between the Issuers and the Borrower. Such Obligations will not give rise to a pecuniary City Council Packet Page Number 100 of 159 H1,Attachment1 liability of Maplewood or the Issuers or be a charge against the general credit or taxing powers of Maplewood or the Issuers, but are payable from sums to be paid by the Borrower pursuant to the loan agreements; and WHEREAS, Maplewood and the Issuers are proposing to enter into a Joint Powers Agreement (the ÐJoint Powers AgreementÑ) pursuant to which Maplewood will consent to the issuance of the Obligations by the Issuers to finance the Project and the Issuers will agree to issue the Obligations to finance the Project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Recital of Representations Made by the Borrower. The Borrower has agreed to pay any and all costs incurred by Maplewood in connection with the issuance of the Obligations, whether or not such issuance is carried to completion. 2. Host Approval. The City Council hereby gives the host approval required under Section 147(f) of the Code and, pursuant to Minnesota Statutes, Section 471.656, Subd. 2(2), the City Council hereby consents to the issuance of the Obligations by the Issuers. 3. Joint Powers Agreement. The Mayor and the City Manager are hereby authorized and directed to execute and deliver the Joint Powers Agreement and any other documents deemed necessary to fulfill the intentions of this resolution. All of the provisions of the Joint Powers Agreement, when executed and delivered as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. The Joint Powers Agreement shall be substantially in the form on file with the City which is hereby approved, with such omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City Manager, in their discretion, shall determine, and the execution thereof by the Mayor and the City Manager shall be conclusive evidence of such determination. Electronic Signatures Authorized. The execution of any instrument by the appropriate officer or officers of the City herein authorized may be by electronic signature if such an option is available and shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. For purposes of this paragraph: (i) "electronic signature" means a manually signed original signature, an electronic image of a handwritten signature, or a digital signature provided by DocuSign, Adobe Sign, or any other electronic signature provider acceptable to the parties, which in each case is transmitted by electronic means; and (ii) "transmitted by electronic means" means sent in the form of a facsimile or sent via the internet as a PDF (i.e. portable document format) or other replicating image attached to an electronic mail or internet message. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.) City Council Packet Page Number 101 of 159 H1,Attachment1 Adopted by the City Council of the City of Maplewood, Minnesota, this 22nd day of March, 2021. _______________________________________ Mayor ATTEST: City Manager The motion for the adoption of the foregoing resolution was duly seconded by Councilmember ________________________, and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: and the following abstained: and the following were absent: whereupon said resolution was declared duly passed and adopted. City Council Packet Page Number 102 of 159 H1,Attachment1 STATE OF MINNESOTA ) COUNTY OF RAMSEY )SS CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to giving host approval to the issuance of a revenue obligation for a project in the City. WITNESS my hand this ___ day of ____________, 2021. _______________________________ City Clerk City Council Packet Page Number 103 of 159 H1,Attachment2 JOINT POWERS AGREEMENT PROVIDING FOR THE ISSUANCE OF REVENUE NOTES AND BONDS TO FINANCE SENIOR HOUSING AND HEALTHCARE FACILITIES (NEW HARMONY CARE CENTER PROJECT) This Agreement is entered into as of \[_________\], 2021, by and between the City of Hampton, Minnesota (ÐHamptonÑ), the City of Landfall Village, Minnesota (ÐLandfall VillageÑ), the City of Falcon Heights, Minnesota (ÐFalcon HeightsÑ and, together with Hampton and Landfall Village, the ÐNote IssuersÑ), the City of Little Canada, Minnesota (ÐLittle CanadaÑ or the ÐSubordinate Bonds IssuerÑ and, together with the Note Issuers, the ÐIssuersÑ), and the City of Maplewood, Minnesota (ÐMaplewoodÑ or the ÐHost CityÑ and, together with the Issuers, the ÐCitiesÑ). Each of the Cities is a municipal corporation duly organized under the laws of the State of Minnesota. WHEREAS, the Issuers propose to adopt a housing program (the ÐHousing ProgramÑ) in accordance with Minnesota Statutes, Chapter 462C; and WHEREAS, it has been proposed by New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the ÐCodeÑ), the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code, whose sole member is Cassia, a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code, that the Issuers undertake a program to assist in financing the Project (defined below) through the issuance by the Note Issuers of revenue notes or other obligations in an aggregate principal amount not to exceed $28,000,000 (the ÐNotesÑ) and through the issuance by the Subordinate Bonds Issuer of subordinate revenue bonds or other obligations in an aggregate principal amount not to exceed $8,000,000 (the ÐSubordinate BondsÑ and, together with the Notes, the ÐObligationsÑ); and WHEREAS, the Cities desire to assist the Borrower pursuant to this Agreement; NOW, THEREFORE, for and in consideration of the mutual covenants and representations hereinafter contained, the parties hereto agree as follows: Minnesota Statutes, Section 471.59 (the ÐJoint Powers ActÑ) provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties, and may provide for the exercise of such power by one of the participating governmental units. In connection with revenue bonds issued under Minnesota Statutes, Chapter 462C (the ÐHousing Programs ActÑ), Section 462C.14, Subdivision 3 provides for joint action between cities pursuant to the Joint Powers Act. The Borrower has proposed, and the Cities hereby agree, to enter into this Agreement pursuant to the Housing Programs Act. Under the Housing Programs Act, the Issuers (who may be joined by other municipalities) will issue the Obligations and loan the proceeds thereof to the Borrower pursuant to agreements with the Borrower that obligate the Borrower to use the proceeds of the Obligations to finance the Project (defined below). The Cities expect that Hampton will 13075803v4 City Council Packet Page Number 104 of 159 H1,Attachment2 issue Notes in a principal amount not to exceed $10,000,000, Landfall Village will issue Notes in a principal amount not to exceed $10,000,000, and Falcon Heights will issue Notes in a principal amount not to exceed $8,000,000. The Cities expect that Little Canada will issue Subordinate Bonds in a principal amount not to exceed $8,000,000. Each Note Issuer reasonably anticipates that the amount of the Notes and other tax-exempt obligations it will issue during this calendar year will not exceed $10,000,000. On that basis, the Cities expect each Note Issuer to issue its Notes as a Ðqualified small issuerÑ and to formally designate the Notes it issues as Ðqualified tax-exempt obligationsÑ under Section 265(b)(3) of the Code. The Cities do not expect the Subordinate Bonds Issuer to issue the Subordinate Bonds as a Ðqualified small issuerÑ under Section 265(b)(3) of the Code. As further described in the Housing Program, the ÐProjectÑ consists of (i) financing the acquisition, construction, and equipping of a new senior healthcare and housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled nursing beds, 35 independent apartment units, 36 assisted living apartment units, 14 memory care apartment units, and 12 care suite apartment units, to be located at 1534 County Road C East (the ÐNew Harmony FacilitiesÑ) in the Host City, (ii) funding any required reserve funds, and (iii) paying all or a portion of the costs of issuance (collectively, the ÐProjectÑ). The New Harmony Facilities are and will be owned and operated by the Borrower. Each of the Issuers has adopted a resolution joining in and adopting the Housing Program. Each of the Cities has adopted a resolution evidencing its intent to enter into this Agreement. As required under the Code, the Host City has adopted a resolution granting host approval of the issuance of the Obligations by the Issuers and each of the Issuers has adopted a resolution approving the issuance of its Obligations. The Issuers shall exercise the powers of the Housing Programs Act by adopting, approving, and executing such resolutions, documents, and agreements as shall be necessary or convenient to authorize, issue, and sell the Obligations and such other resolutions, documents, and agreements as shall be necessary or required in connection with the issuance of the Obligations and giving effect to or carrying out the provisions of this Agreement and documents under which the Obligations are issued and/or secured. The Obligations issued by each respective Issuer will be special, limited obligations of that Issuer, payable solely from proceeds, revenues, and other amounts pledged thereto and more fully described in a loan agreement between that Issuer and the Borrower, executed in connection with the Project. In no event shall the Obligations ever be payable from or charged upon the general credit, taxing powers, or any funds of any of the Cities; the Cities are not subject to any liability thereon; no owners of the Obligations shall ever have the right to compel the exercise of the taxing power of any of the Cities to pay any of the Obligations or the interest thereon, nor to enforce payment thereof against any property of any of the Cities; the Obligations shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of any of the Cities; and the Obligations do not constitute an indebtedness of any of the Cities within the meaning of any constitutional, statutory, or charter limitation. City Council Packet Page Number 105 of 159 H1,Attachment2 This Agreement will terminate upon the retirement or defeasance of all of the Obligations or any bonds issued to refund the Obligations, and this Agreement may not be terminated in advance of such retirement or defeasance. This Agreement may be executed in counterparts, each of which shall be an original, but such counterparts shall together constitute but one and the same instrument. The parties agree that the electronic signature of a party to this Agreement shall be as valid as an original signature of such party and shall be effective to bind such party to this Agreement. For purposes of this paragraph: (i) "electronic signature" means a manually signed original signature, an electronic image of a handwritten signature, or a digital signature provided by DocuSign, Adobe Sign, or any other electronic signature provider acceptable to the parties, which in each case is transmitted by electronic means; and (ii) "transmitted by electronic means" means sent in the form of a facsimile or sent via the internet as a PDF (i.e. portable document format) or other replicating image attached to an electronic mail or internet message. Paper copies or "printouts" of this Agreement, if introduced as evidence in any judicial, arbitral, mediation, or administrative proceeding will be admissible as between the parties to the same extent and under the same conditions as other original business records created and maintained in documentary form. Neither party may contest the admissibility of true and accurate copies of documents transmitted by electronic means and containing, or to which there is affixed, an electronic signature on the basis of the best evidence rule or as not satisfying the business records exception to the hearsay rule. \[Remainder of page intentionally blank; signature page follows.\] City Council Packet Page Number 106 of 159 H1,Attachment2 IN WITNESS WHEREOF, each of the Cities has caused this Agreement to be executed on its behalf by its duly authorized officers, all as of the day and year first above written. CITY OF HAMPTON, MINNESOTA, a Note Issuer By________________________________ Mayor By________________________________ City Clerk \[Signature page to Joint Powers Agreement\] City Council Packet Page Number 107 of 159 H1,Attachment2 CITY OF LANDFALL VILLAGE, MINNESOTA, a Note Issuer By________________________________ Mayor By________________________________ City Administrator \[Signature page to Joint Powers Agreement\] City Council Packet Page Number 108 of 159 H1,Attachment2 CITY OF FALCON HEIGHTS, MINNESOTA, a Note Issuer By________________________________ Mayor By________________________________ City Administrator \[Signature page to Joint Powers Agreement\] City Council Packet Page Number 109 of 159 H1,Attachment2 CITY OF LITTLE CANADA, MINNESOTA, the Subordinate Bonds Issuer By________________________________ Mayor By________________________________ City Administrator \[Signature page to Joint Powers Agreement\] City Council Packet Page Number 110 of 159 H1,Attachment2 CITY OF MAPLEWOOD, MINNESOTA, the Host City By________________________________ Mayor By________________________________ City Manager \[Signature page to Joint Powers Agreement\] City Council Packet Page Number 111 of 159 THIS PAGE IS INTENTIONALLY LEFT BLANK City Council Packet Page Number 112 of 159 J1 CITY COUNCIL STAFF REPORT Meeting Date March 22, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: North Fire Station, 1530 County Road C East a.Conditional Use Permit Amendment Resolution b.Design Review Resolution Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Michael Mondor, Fire Chief for the City of Maplewood, is proposing the construction of a new North Fire Station that would be located at 1530 County Road C East – the current site of Fire Station No.3. The proposed project includes the demolition of the current station and clearing of a portion of the existing approximately three-acre site to allow for the construction of the new two-story, approximately 35,000 square foot North Fire Station. The new fire station will include drive-through apparatus bays, command vehicle parking, administrative space, meeting and living quarters for fire and EMS staff. Recommended Action: a.Motion to approve a resolution for a conditional use permit amendment for a new fire station building at 1530 County Road C East. b.Motion to approve a resolution for design review for project plans date-stamped February 4, 2021, for the fire station building at 1530 County Road C East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: This approval does not grant funding of the fire station project. The city council will be approving the funding of the project under a separate agenda item. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City Council Packet Page Number 113 of 159 J1 The city deemed the applicant’s application complete on February 4, 2021. The initial 60-day review deadline for a decision is April 5, 2021. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Conditional Use Permit All public buildings in Maplewood require city council approval of a conditional use permit. A special use permit was originally approved on September 27, 1973, permitting a fire station to operate on this site. The proposed new building will continue this established use. Staff believes the proposed new fire station building will continue to be compatible with this neighborhood. Design Review Site Plan The building will be situated on the site with the apparatus bays located to the west and the office and administration portion of the building to the east. Emergency response vehicles will have direct access to the north onto County Road C East with the return route off of Hazelwood Street North. To the north and south of the apparatus bay areas will be a concrete paved apron for vehicle access. Along the southern edge of the south paved apron 19 staff parking stalls will be provided along with a wooden privacy fence to minimize disruption to the adjacent residential property. To the east side of the new fire station building, a bituminous paved public parking lot is proposed with 39 parking stalls. Two bio infiltration basins will also be constructed in the southeast corner of the site as part of the storm water management system. County Road C, east of Hazelwood Street, is identified in the city’s Parks & Recreation Master Plan, along with the 2040 Comprehensive Plan, as a priority corridor for pedestrian facilities. A sidewalk shall be installed along County Road C, from Hazelwood Street to the property limits at Germain Street. The applicant will need to work with the city’s engineering department to ensure the placement of the required sidewalk avoids and protects the oak tree near the corner of Hazelwood Street and County Road C. Building Elevations The building exterior is proposed to consist of load-bearing insulated precast concrete wall panels with a thin brick veneer. The brick veneer will be cast into the structural concrete wall panels to provide a brick masonry appearance to the building. Two colors of brick veneer will be used, a lighter gray as the main field color with a darker grey accent color. The steel framed roof structure will be clad with a membrane roofing system with a pre-finished dark bonze parapet cap. Rooftop mechanical equipment will be screened with a structural steel frame clad with metal panels to match the exterior building elements. Rooftop mechanical units will be placed over both the apparatus bay and the two-story administration and living quarters areas. Exterior windows will be aluminum storefront framing with a dark bronze anodized finish and insulated glazing. A continuous clearstory window will be incorporated along the north façade of the apparatus bay area. Exterior vehicle doors are proposed to be fully glazed, pre-finished metal overhead or four-fold doors in a matching color to the dark bronze roof edge trim. Pre-finished metal wall and soffit panels will be used to provide accent elements and a variety of textures to the exterior façade. A red accent color is being used both above the northern apparatus bay doors and in a vertical element along the east façade. A lighter gray accent color is also being City Council Packet Page Number 114 of 159 J1 used to clad a horizontal soffit element along the north and east façade of the two-story portion of the building. The upper portion of the west apparatus bay wall will be clad in pre-finished metal cladding and will incorporate a translucent panel window opening as can be seen in the northwest perspective view. The deviation from the brick clad precast panels used in other areas of the building is being driven in large part by the need to use a lighter weight structural system above a proposed storm shelter area. Landscaping The existing fire station was developed on the northwest corner of the property, encompassing only one-third of the site. The remaining open space is heavily wooded. The new fire station development includes a larger building and additional parking, encompassing two-thirds or more of the property. The development of the lot as proposed requires the removal of a large number of trees - 1,585 caliper inches, or 98 percent, of the significant trees on the site. The landscape plan shows 82 trees and 36 native shrubs, equaling 211 caliper inches of replacement trees. This is 1,624 caliper inches less than the 1,835 caliper inches of replacement trees required. Parking The project is proposing 39 parking spaces east of the building and 19 parking spaces south of the building – totaling 58 spaces for this site. City ordinance would require 42 spaces for the office areas of the building – 8,363 square feet – and 16 parking spaces for the bay parking areas inside of the building – 15,445 square feet. Staff is not including the living quarters area of the building for purposes of developing a parking count due to the unique nature of this building and deems the parking requirements are being met with this proposed project. Lighting The applicant’s submitted photometric plan meets all city requirements. Department Comments Engineering Please see Jon Jarosch’s engineering report, dated February 9, 2021, attached to this report. Environmental Please see Shann Finwall and Carole Gernes’ environmental report, dated March 9, 2021, attached to this report. Board and Commission Review February 16, 2021: The community design review board reviewed this project and recommend approval. March 16, 2021: The planning commission held a public hearing, reviewed this project and recommend approval. City Council Packet Page Number 115 of 159 J1 Citizen Comments Staff surveyed the 48 surrounding property owners within 500 feet of the proposed project area for their opinion about this proposal. Staff received two replies. 1.We have lived at 2608 Hazelwood for over a decade and the fire station has been a great neighbor. I do have some concerns I was hoping you could help me with. a.There may be an issue with the south property line. The fence that is currently in place appears to have either been put in incorrectly or has shifted over the years as a result of the water drainage issue. At some point someone pushed dirt into a burm to avoid flooding in my backyard. As I look down the fence line it goes in and out and doesn’t make much sense. Additionally this past fall we ran into a sewer backup issue and had to have a section of our main sewer line replaced. I have flagged the clean outs that were installed but this line is about 5-8 feet into the South west corned of the woods facing Hazelwood street. In speaking to the fire chief he had mentioned that he thought this was still within my property. b.There is an significant elevation difference between the current south parking lot and my backyard (-8 to 10ft). I am wonder how that will be managed. c.It appears from the blueprints that a privacy fence would be placed up near the parking lot. Would it be possible to have the privacy fence placed on the property line and extend to the back corner of my property? I don’t see how the current fence would survive the landscaping and grading that would need to be done. d.Lastly, we have never had an issue with noise with the current fire station. Again they are amazing neighbors. There was an ordinance based on using lights instead of sirens as ambulatory and fire trucks entered and exited the building. Is that still going to be the case? With 4300+ calls that could be a major negative if we ever wanted to sell our home. (Steve Knochenmus, 2608 Hazelwood Street North) 2.OK by us. Now if you can slow traffic down on Hazelwood between Cty Rd C and Beam, we would be impressed. (Annette and Steve LaCasse, 2673 Hazelwood Street North) Reference Information Site Description Site Size: 3.05 acres Existing Land Use: Fire Station Surrounding Land Uses North: Single Family Homes East: Single Family Homes South: Single Family Homes West: Community Gardens and future development site of a senior housing project Planning Existing Land Use: Institutional City Council Packet Page Number 116 of 159 J1 Existing Zoning: R1 – Single Dwelling Attachments: 1.Conditional Use Permit Amendment Resolution 2.Design Review Resolution 3.Overview Map 4.2040 Future Land Use Map 5.Zoning Map 6.Applicant’s Narratives 7.Site Plan 8.Landscape Plan 9.Building Elevations 10.Jon Jarosch’s Engineering Report, dated February 9, 2021 11.Shann Finwall and Carole Gernes’ Environmental Report, dated March 9, 2021 12.Revised Tree Survey, March 9, 2021 13.Community Design Review Board Draft Minutes, February 16, 2021 14.Applicant’s Plans (separate attachment) City Council Packet Page Number 117 of 159 J1, Attachment 1 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Michael Mondor, Fire Chief for the City of Maplewood, has requested approval of a conditional use permit amendment. 1.02 The property is located at 1530 County Road C East and is legally described as: That part of Lots 33 and 34, Block 1 of AUDITORS SUBDIVISION NO. 76 as established and recorded in Ramsey County, Minnesota; being northerly of the southerly 234 feet thereof. Subject to a road easement over, under, and across the easterly 33 thereof. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. City Council Packet Page Number 118 of 159 J1, Attachment 1 Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process. 4.01 The City conducted the following review when considering the conditional use permit amendment request. 1.On March 16, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On March 22, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council. 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.All construction shall follow the approved plans, date-stamped February 4, 2021. The planning staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.Comply with the requirements of the city’s engineering department. 5.This permit fully replaces the special use permit approved on September 27, 1973. __________ by the City Council of the City of Maplewood, Minnesota, on March 22, 2021. City Council Packet Page Number 119 of 159 J1, Attachment 2 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Michael Mondor, Fire Chief for the City of Maplewood, has requested approval of site and design plans for a new fire station project. 1.02 The property is located at 1530 County Road C East and is legally described as: That part of Lots 33 and 34, Block 1 of AUDITORS SUBDIVISION NO. 76 as established and recorded in Ramsey County, Minnesota; being northerly of the southerly 234 feet thereof. Subject to a road easement over, under, and across the easterly 33 thereof. 1.03 On February 16, 2021, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process. .01 The City conducted the following review when considering the design review request. City Council Packet Page Number 120 of 159 J1, Attachment 2 1.On February 16, 2021, the community design review board reviewed this project and recommended that the city council approve this resolution. 2.On March 22, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council. 5.01 The above-described site and design plansare hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site and design plans date-stamped February 4, 2021. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.Meet all requirements in the engineering report, dated February 9, 2021. 4.Meet all requirements in the environmental report, dated March 9, 2021. 5.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6.All signs must meet the requirements of the city’s sign ordinance. Freestanding or monument signs shall be designed to be consistent with the project’s building materials and colors. 7.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.A revised site plan showing the inclusion of a sidewalk along County Road C East that also avoids the oak tree near the intersection of County Road C and Hazelwood Street. b.Submit to staff elevations for the trash enclosure. 8.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lots and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. 9.If any required work is not done, the city may allow temporary occupancy if: City Council Packet Page Number 121 of 159 J1, Attachment 2 a.The city determines that the work is not essential to public health, safety or welfare. b.The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10.All work shall follow the approved plans. The director of community development may approve minor changes. 11.The applicant shall eliminate the “N” signage on the building design. __________ by the City Council of the City of Maplewood, Minnesota, on March 22, 2021. City Council Packet Page Number 122 of 159 J1, Attachment 3 1530 County Road C East - New Fire Station February 2, 2021 City of Maplewood Legend ! I Parcel 0490 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 123 of 159 J1, Attachment 4 1530 County Road C East - New Fire Station February 2, 2021 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential High Density Residential Public/Institutional Open Space Park Parcel 0490 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 124 of 159 J1, Attachment 5 1530 County Road C East - New Fire Station February 2, 2021 City of Maplewood Legend ! I Zoning Open Space/Park Single Dwelling (r1) Double Dwelling (r2) Planned Unit Development (pud) Farm (f) Parcel 0490 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 125 of 159 J1, Attachment 6 Introduction: The City of Maplewood Fire Department is proposing building a new fire station at the existing site of the Hazelwood Fire Station (1530 County Road C E). The department has spent the past several years studying our service delivery to ensure that we are delivering the most effective emergency response services to the residents and visitors of the City of Maplewood. Background: Prior to beginning architectural planning, the department held two open houses, conducted an online survey and had several articles on social media and our city newsletter about the re-alignment and the feedback has been largely supportive and positive. Timeline: January-May 2016: Fire/EMS Workgroup consisting of citizens, Fire/EMS staff and city administration examines Fire/EMS delivery. February-December 2017: City of Maplewood hires third party consultant to conduct fire station location and operational review after recommendations provided by the Fire/EMS Workgroup. January 2018: Fitch and Associates provides recommendations to Maplewood City Council. There are two key recommendations: -Transition to a full-time staffing model -Consolidate the North and Central Fire Stations as they were found to be 99% redundant in response coverage. March 2018: Fire department transitions to full-time staffing model May-July 2019: Staff conduct community outreach regarding the proposed station realignment via survey and open house/community meetings. September-December 2019: Architectural firm conducts Fire Station Needs Assessment and Design Recommendations February 2020: Fire Station Needs Assessment and Design Recommendations are presented to Maplewood City Council. May 2020: City enters into contract with Short, Elliot, Hendrickson for architectural and engineering services and building design commences. May 2020-January 2021: Schematic design, design development and construction documents are developed. February 2021: Presentation to Community Design Review Board City Council Packet Page Number 126 of 159 J1, Attachment 6 March 2021:Presentation to Planning Commission July 2021 (Proposed): Demolition of existing fire station and construction of new fire station begins. May 2022: Fire department occupies new fire station. Over the past several years, our firefighters living in our North Fire Station have experienced heating and air conditioning issues, leaking and frozen pipes, sewer and drainage issues along with several other mechanical and electrical issues. In addition to meeting basic departmental needs, the new station will account for modern day safety, wellness, support, administrative, operational, living and apparatus needs. The station will also feature multi-purpose rooms that will allow for community gatherings and Emergency Operations Center functions. Additionally, drive through apparatus bays will allow firefighters to safely exit and return to the fire station, eliminating the risk of backing injuries and damages. Project Description: The Maplewood Fire Department is proposing to build an approximately 35,000 square-foot new fire station building, replacing the existing station located at 1530 County Road C East. Call Volume Impacts: The Hazelwood Fire Station currently houses two personnel that operate a fire engine, an ambulance and a support vehicle. With the consolidation, the new station will house 7 shift personnel and administrative staff. Upon completion, the new station will house two engines, two ambulances, a ladder truck, two support vehicles and administrative vehicles. Over the past three years, the Hazelwood Fire Station has averaged 2,356 emergency responses annually. With the proposed consolidation of resources, the resources assigned to the new station will account for an estimated 4,856 responses annually. City Council Packet Page Number 127 of 159 J1, Attachment 6 Closing: The Maplewood Fire Department has evolved to continue to meet the community’s needs, the fire station re-alignment is the next step in this process. This step will consolidate two stations that were found to be redundantly placed into a single, state of the art facility that will meet the response needs of our community, the business needs of department operations and the safety needs of our firefighters now and into the future. City Council Packet Page Number 128 of 159 J1, Attachment 6 City Council Packet Page Number 129 of 159 J1, Attachment 6 City Council Packet Page Number 130 of 159 J1, Attachment 7 All Rights Reserved Short Elliott Hedrickson, Inc. SRP CES COPYRIGHT © 2020 N O I MAPLE 155598 R T FEBRUARY 1, 2021 MAPLEWOOD, MINNESOTA C R 1530 COUNTY ROAD CE U O R F T SITE PLAN REVISION SCHEDULE T MAPLEWOOD FIRE STATION S O N C101 N CITY OF MAPLEWOOD O C REV. #DESCRIPTIONDATE This drawing is an instrument of service and shall Project StatusIssue Date remain the property of Short Elliott Hendrickson, Inc.(SEH). This drawing, concepts and ideas containedherein shall not be used, reproduced, revised, orretained without the express written approval of SEH.Submission or distribution of this drawing to meetofficial or regulatory requirements or for purposes inconnection with the project is not be construed aspublication in derogation of any of the rights of SEH.SEH ProjectChecked ByDrawn By 90% SET Project Owner 40 feet 20 0 10 20 scale WITHIN ROAD RIGHT OF WAY. TEMPORARY TRAFFIC CONTROL PLAN SHALL BESUBMITTED TO ENGINEER FOR APPROVAL PRIOR TO START OF CONSTRUCTION. PEDESTRIAN CURB RAMP DETAILS ON SHEETS C117 - C118 FOR DETAILS.PLANS. 2.SEE SHEET C112 FOR TYPICAL PAVEMENT SECTIONS.3.PEDESTRIAN RAMP SHALL INCLUDE CAST IRON TRUNCATED DOMES. SEE MNDOT4.CONTRACTOR RESPONSIBLE FOR TEMPORARY TRAFFIC CONTROL FOR WORK5.PAVEMENT MARKINGS SHALL BE 4" YELLOW EPOXY AND LOCATED AS SHOWN IN NOTES:1.ALL MEASUREMENTS AND RADII ON CURB ARE TO FACE OF CURB. 155598p01.dwgSave: 1/29/2021 12:53 PM sprall Plot: 1/29/2021 1:01 PM X:\\KO\\M\\MAPLE\\155598\\5-final-dsgn\\51-drawings\\10-Civil\\cad\\dwg\\sheet\\ma City Council Packet Page Number 131 of 159 J1, Attachment 8 All Rights Reserved T Short Elliott Hedrickson, Inc.KL KW E COPYRIGHT © 2020 S 155598 W E I 26423 V R E R MAPLEWOOD, MINNESOTA RR D C 1530 COUNTY ROAD CE % LICENSE NO. 0 9 REVISION SCHEDULE MAPLEWOOD FIRE STATION KARYN M. LUGER LANDSCAPE ARCHITECT xx/xx/2021 L100 CITY OF MAPLEWOOD OVERALL PLANTING PLAN REV. #DESCRIPTIONDATE DATE This drawing is an instrument of service and shall Project StatusIssue Date 90% SETFEBRUARY 2, 2021 SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULYLICENSEDUNDER THE LAWS OF THE STATE OFMINNESOTA Project Owner remain the property of Short Elliott Hendrickson, Inc.(SEH). This drawing, concepts and ideas containedherein shall not be used, reproduced, revised, orretained without the express written approval of SEH.Submission or distribution of this drawing to meetofficial or regulatory requirements or for purposes inconnection with the project is not be construed aspublication in derogation of any of the rights of SEH.SEH ProjectChecked ByDrawn By I HEREBY CERTIFY THAT THIS PLAN, >>>>>>>>>> SS GERMAIN ST 40 > feet >> I I I I I I I > 20 >> G I (2) IRONWOOD > 0 (3) NORWAYSPRUCE (1) CANADA REDSELECTCHOKECHERRY(2) BLACK HILLSSPRUCE >> 10 P C R WHITE OAK (1) SWAMP " 8 > 1 (2) AUTUMNSERVICEBERRY BRILLIANCE 20 scale >> G (2) RIVER BIRCH (3) CARDINALDOGWOOD I > >> EXISTING TREE & VEGETATIONPROTECTION FENCE DURINGCONSTRUCTION (TYP),SEE SHEETS L300 & L301 > >> (3) COLORADOSPRUCE (6) FRAGRANTSUMAC G SELECT (2) CANADA REDCHOKECHERRY (3) GRAY (3) GRAY > I DOGWOOD DOGWOOD DOGWOOD (3) CARDINAL COFFEETREE (1) KENTUCKY >AMERICAN (1) REDMONDLINDEN(5) COMPACTCRANBERRY (1) NORTHWOOD RED MAPLE > SERVICEBERRY(1) HACKBERRY (5) REGENT (3) ALLEMAN'S COMPACT DOGWOOD (6) REGENTSERVICEBERRY(1) HACKBERRY > AND TURF ESTABLISHMENT INFORMATION.AND PLANTING DETAILS.AND DETAILS. 2.SEE SHEET L101 ENLARGED PLANTING PLANS FOR PERENNIAL PLANTINGS.3.SEE SHEETS L200 AND L201 FOR PLANTING SCHEDULE, GENERAL LANDSCAPING NOTES4.SEE SHEETS L300 AND L301 FOR EXISTING TREE AND VEGETATION PROTECTION PLAN5.SEE SHEET L400 FOR LANDSCAPE IRRIGATION DIRECTIVE AND INFORMATION. NOTES:1.SEE PERMANENT EROSION CONTROL AND TURF RESTORATION DRAWINGS FOR SEEDING >> (1) AMURCHOKECHERRY(MULTISTEM) G > I (1) BLUE BEECH SPRUCE (4) NORWAY >> > S LINDEN >> DOGWOOD RED MAPLE G (1) REDMOND > (1) BLUE BEECH I (9) LIMEGLOWJUNIPER (1) NORTHWOOD RED MAPLE STEEL LANDSCAPE EDGING, TYP NEW FLAGPOLE(2) AUTUMNBRILLIANCESERVICEBERRY (1) AUTUMNBRILLIANCESERVICEBERRY (1) SWAMP WHITE OAK >> SERVICEBERRY(16) LIME GLOWJUNIPER(1) SPRING FLURRYSERVICEBERRY (2) SPRING FLURRY (1) ISANTI DOGWOOD (1) CARDINAL DOGWOOD > ALONG WALK (TYP),(4) ALLEMAN'S COMPACT BOLLARD LIGHTSEE ELECTRICAL (7) REGENT SERVICEBERRY (1) NORTHWOODRED MAPLE(6) ALLEMAN'S COMPACTDOGWOOD(1) NORTHWOOD (2) AUTUMN BRILLIANCESERVICEBERRY P C R " 8 1 (3) COLORADOSPRUCE >> > G I 21.17 P C R "5 1 > > > COFFEETREE (1) KENTUCKY >> DOGWOOD (1) NEW > (4) CARDINAL G (1) AUTUMNBRILLIANCESERVICEBERRY I NINEBARK HORIZON ELM DOGWOOD >> S CRANBERRY HYDRANGEAHYDRANGEA GARDEN STORAGESHED (NIC) (2) HARVEST GOLDCRABAPPLE FLOWERING (2) ANNABELLE(3) ANNABELLE HONEYSUCKLE > (9) DWARF BUSH (5) TAUNTON YEW (3) TAUNTON YEW (7) AMBER JUBILEE TURF ESTABLISHMENT PLAN C107 EROSION CONTROL AND TURF AREAS (TYP), SEE SHEET >>DOGWOOD (4) COMPACT AMERICAN (3) ALLEMAN'S COMPACT XX COUNTY RD C (EAST) > BOULDER X YEW RETAINING P P G X 18" - 36", TYP GREEN X P WALL, HEIGHT (4) DARK I X X COMPACT X SPREADER >>AMERICANDOGWOOD X X (3) ALLEMAN'S COMPACT CRANBERRY (5) COMPACT (3) ALLEMAN'S(4) BLACK HILLSSPRUCE > X X X >> > 2 L101 G JUNIPER I HONEYSUCKLE HONEYLOCUST >>TREE LILAC (2) JAPANESE (2) DWARF BUSH SEE ENLARGED PLANTING PLAN > (3) LIME GLOW (2) STREET KEEPER FENCING & GATE (6) ISANTI GG MULCH SURFACING XWD > DOGWOOD > SHEET C107 EROSION CONTROL AND TURF ESTABLISHMENT PLAN > NATIVE SEEDING AREAS (TYP), SEE 450 SF AREA W/ EXCLOSURE G VEGETABLE GARDEN, APPROX. I >> STEEL LANDSACPE EDGING, TYP > (3) BLACK HILLSSPRUCE G 1 L101RED MAPLE PP CC SEE ENLARGED PLANTING PLAN XWDXXWD >>> VR "" 2 8 (1) NORTHWOOD 11 G I > >> G (1) AUTUMNBRILLIANCESERVICEBERRY ELM P (1) NEW HORIZON > P >> I D XWD " 8 FP G I EXISTING TREE & VEGETATIONPROTECTION FENCE DURINGCONSTRUCTION (TYP),SEE SHEETS L300 & L301 > R (7) ALLEMAN'S COMPACT(1) COMPACT AMERICANCRANBERRY(5) AMBER JUBILEE NINEBARK(2) JAPANESE TREE LILAC DOGWOOD U >> CRANBERRY (3) COMPACT AMERICAN B - G (4) DWARF BUSH HONEYSUCKLE P FP RED MAPLE > (1) NORTHWOOD >> (2) AMURCHOKECHERRY(MULTISTEM) P-BURP-BUR (7) REGENT I R SPRUCE U SERVICEBERRY B >-- G IPP I R U B - >> P (5) COLORADO P HO-PP P HO- P T HO-P HO- P P P-OHP-OH >P-OH G GGG GG >> G G G P> I C I" I 3 I I >LILAC P IP DC I HAZELWOOD ST"R 6 (TBD)" >> 1 2 >> (4) ISANTI FENCE DURINGCRABAPPLE FLOWERING S(2) AUTUMN >>>BRILLIANCE SPCV "5>>>>> >>>>1>PCV "51 DOGWOOD GHG EXISTING TREE & (2) SHOW TIME O - (2) CANADA P RED SELECT SERVICEBERRY GENERATOR & CONSTRUCTION (TYP), I(1) JAPANESE TREE I I CHOKECHERRY SEE SHEETS L300 & L301 PI D " 02 I PID >> "0 2 I VEGETATION PROTECTION II I I PID "02 TRANSFORMER AREA City Council Packet Page Number 132 of 159 J1, Attachment 9 LUMINUM WINDOW SOFFIT WITH METAL PANEL CLADDING (COLOR-2) OVERHEAD VEHICLE DOOR A PRECAST CONCRETE PANEL WITH BRICK VENEER-1 PRECAST CONCRETE PANEL WITH BRICK VENEER-2RECAST CONCRETE PANEL WITH BRICK VENEER-2 METAL ROOF EDGE (COLOR-2) LUMINUM WINDOW A METAL ROOF EDGE (COLOR-1) PRECAST CONCRETE PANEL WITH BRICK VENEER-1 PRECAST CONCRETE PANEL WITH BRICK VENEER-2 METAL PANEL CALDDING (COLOR-2 ) COLOR-3 ( LUMINUM FIRE DEPARTMENT LOGO METAL PANEL CLADDING A TRANSLUCENT PANELS EastExteriorElevation WestExteriorElevation MaplewoodNorthFireStation-ExteriorElevations CityofMaplewood,Minnesota PRECAST CONCRETE PANEL WITH BRICK VENEER-2 City Council Packet Page Number 133 of 159 J1, Attachment 9 SOFFIT WITH METAL PANEL CLADDING (COLOR-2) TRANSLUCENT PANELS LUMINUM WINDOWS PRECAST CONCRETE PANEL WITH BRICK VENEER-1A METAL PANEL CLADDING (COLOR-3) METAL PANEL CLADDING (COLOR-1) GLAZED APPARATUS BAY DOORSPRECAST CONCRETE PANEL WITH BRICK VENEER-2 GLAZED APPARATUS BAY DOORS METAL ROOF EDGE (COLOR-1) PRECAST CONCRETE PANEL WITH BRICK VENEER-2 LUMINUM CLEARSTORY WINDOWS LUMINUM FIRE DEPARTMENT LOGO METAL ROOF EDGE (COLOR-1) A A METAL PANEL CLADDING (COLOR-3) LUMINUM WINDOWS A PRECAST CONCRETE PANEL WITH BRICK VENEER-1 TRANSLUCENT PANELS METAL PANEL CLADDING (COLOR-1) SOFFIT WITH METAL PANEL CLADDING (COLOR-2) METAL PANEL CLADDING (COLOR-3) MaplewoodNorthFireStation-ExteriorElevations CityofMaplewood,Minnesota NorthExteriorElevation SouthExteriorElevation City Council Packet Page Number 134 of 159 J1, Attachment 10 Engineering Plan Review PROJECT: Maplewood North Fire Station – 1530 County Road C East PROJECT NO: 21-10 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 2-4-2021 PLAN SET: Engineering plans dated 2-1-2021 The Maplewood Fire Department is proposing to build a new fire station building and accompanying site improvements at 1530 County Road C East, replacing the existing fire station. The applicant is requesting design approval. As this project is projected to disturb more than ½ acre, it is required to meet the City’s stormwater quality and rate control requirements. Stormwater management for the site is proposed to be accommodated via the use of two bio-infiltration systems. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)The applicant shall submit a stormwater management plan and calculations prior to permit approvals. This plan shall detail how the proposed site will meet the City of Maplewood and RWMWD’s stormwater requirements. 3)Soil boring information shall be submitted to support infiltration rates utilized in stormwater calculations. 4)A stormwater maintenance agreement with the RWMWD shall be signed by the owner for the proposed bio-infiltration basins and associated storm sewer system. 5)Rip-rap spillways are difficult to maintain, particularly when not paired with an adequate sediment removal system. Pre-treatment devices (sump-manhole, Rain Guardian, etc.) shall be installed upstream of the proposed rip-rap spillways. Replacing the rip-rap lined City Council Packet Page Number 135 of 159 J1, Attachment 10 spillways with sumped catch-basins and piping is recommended to establish an easily maintained system with low velocities, reducing the chance for erosion. 6)Minimum ditch slopes of 2% are recommended to ensure adequate flow and reduce the chances of standing water, which will hinder the establishment of native seedings. 7)Underdrains should be considered beneath the bio-infiltration basins as a backup measure to ensure the basins draw down within acceptable timeframes. This is especially important during the establishment of vegetation. 8)Maintenance access routes shall be provided to the bio-infiltration systems and associated storm sewer structures. Grading and Erosion Control 9)The bio-infiltration systems shall be protected from sedimentation throughout construction. 10)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 11)Adjacent roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 12)All pedestrian facilities shall be ADA compliant. 13)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 14)The total cut/fill volume shall be noted on the grading plans. Sanitary Sewer and Water Service 15)The proposed 4” PVC sanitary sewer service shall be reviewed to ensure it provides adequate capacity for the proposed facility. Upgrading in size to 6” PVC is highly recommended. 16)Any proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City. City Council Packet Page Number 136 of 159 J1, Attachment 10 17)The applicant shall be responsible for paying any SAC and WAC charges related to the improvements. Appropriate fees shall be charged during the permitting process. Other 18)County Road C east of Hazelwood Street is identified in the City’s Parks & Recreation Master Plan, along with the Comprehensive Plan, as a priority corridor for pedestrian facilities. A sidewalk shall be installed along County Road C, from Hazelwood Street to the property limits at Germain Street. 19)Consideration shall be given to snow removal activities on the site. The current landscaping plan leaves little room for snow storage, making it very difficult to remove snow from the parking lot and drive areas. The designers shall work with the City’s Public Works Department to ensure snow removal activities are accommodated. 20)The proposed privacy fence along the southwest parking lot will make it very difficult to remove snow from the parking lot. Consideration shall be given to moving this fence to allow for snow storage. 21)Larger radii shall be considered for the parking lot entrances onto Hazelwood Street and County Road C. The City typically utilizes a minimum 20’ radius in these situations. 22)The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. 23)The proposed construction within the County Road C right-of-way is subject to the review of Ramsey County. All work within County Right-of-way will require a permit from the County. All conditions of Ramsey County shall be met prior to the issuance of permits. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 24)Grading and erosion control permit 25)Sanitary Sewer Permit 26)Storm Sewer Permit 27)City Right-of-Way Permit -END COMMENTS - City Council Packet Page Number 137 of 159 J1, Attachment 11 Environmental Review Project: Maplewood North Fire Station Date of Plans: February 2, 2021 Date of Review: March 9, 2021 Location: 1530 County Road C East Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@maplewoodmn.gov Carole Gernes, Natural Resource Coordinator (651) 249-2416, carole.gernes@maplewoodmn.gov Background: The Maplewood Fire Department is proposing to build an approximately 35,000-square-foot fire station building, replacing the existing fire station located at 1530 County Road C East. The environmental review includes tree removal and replacement, overall landscaping, infiltration basin plantings, and general Green Building Code review. 1. Tree Preservation Ordinance: The City’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. Specimen trees are healthy trees of any species which are 28 inches in diameter or greater. Non- native invasive trees, regardless of size, are exempt from the requirements. The ordinance requires any significant tree removed be replaced based on a tree mitigation calculation. Tree Standards: The City’s tree standards outlines tree replacement and tree species requirements. Following are standards that apply on this development: Tree Replacement Requirements - An applicant must first plant as many replacement trees on site as possible. Once achieved, an applicant can mitigate the tree loss as follows: a) mulched beds of native or drought tolerant shrubs that are not required as part of foundation, screening, or stormwater planting requirements; b) alternative forms of mitigation approved by the City including buckthorn removal and management; or c) paying into the City’s tree fund at a rate of $60 per caliper inch of tree that cannot be planted or mitigated on site. Tree species requirements - Where 10 or more replacement trees are required, not more than 30 percent shall be of the same type of tree species. Tree Impacts: The tree survey identifies 39 significant trees situated on the lot, 711 caliper inches. In addition to significant trees, there is a large burr oak located within the right-of-way on the corner of County Road C and Hazelwood Street (not included in the survey). City Council Packet Page Number 138 of 159 J1, Attachment 11 The lot is 3.05 acres in size. The existing fire station is located on the northwest corner of the property, encompassing only one-third of the site. The remaining open space is heavily wooded. The new fire station has a larger building and additional parking, encompassing two-thirds or more of the property. As such, the development requires the removal a large number of trees - 677 caliper inches, or 95 percent, of the significant trees on the site. The tree replacement calculation requires that 746.83 caliper inches of trees be replaced, or 373 – 2 caliper inch trees. Tree Replacement: The landscape plan shows 82 trees and 36 native shrubs, equaling 211 caliper inches of replacement trees. This is 535.83 caliper inches less than the 746.83 caliper inches of replacement trees required. Tree Recommendations: a.Tree removal mitigation strategies. The City shall consider implementing strategies to achieve the tree removal mitigation as follows: 1)Preserve the large burr oak tree located in the right-of-way at the intersection of County Road C and Hazelwood Street. Put in place tree protective and post-construction tree care mitigation. 2)Removal and management of all nonnative and invasive buckthorn and honeysuckle remaining on the site. 3)Increase in the size of the tree and shrub plantings. 4)Tree planting in the right-of-way. 5)Planting all areas identified as lawn with a no-mow fescue, bee lawn, or other drought tolerant and/or native plants. 6)Reduction in the development site to preserve trees including: a)Reduction in surface parking. b)Alternative stormwater management techniques such as impervious pavement parking lot or underground stormwater management. 7)If there is no room for additional trees, and all mitigation strategies have been applied, the tree ordinance allows for a tree fund payment at a rate of $60 per caliper inch of tree that cannot be planted on site. Under the current landscape plan scenario, with no mitigation strategies applied, the tree fund payment would be $32,149.80 ($60 x 585.83 caliper inches). 2.Overall Landscaping: Review of the overall landscaping plan to ensure nonnative or invasive species are avoided. City Council Packet Page Number 139 of 159 J1, Attachment 11 Landscaping Recommendations:Submit a revised landscaping plan showing: a. Landscaping plan legend identifying the number, species, and size of all plants and trees. A summarized legend was included in the tree survey, identifying that the full legend is located on sheet plan L200. However, sheet L200 was not included in the plan set. b. Replace Colorado spruce with Concolor spruce, Abies concolor, or an alternative white spruce. Colorado blue spruce, Picea pungens, is no longer recommended for Minnesota landscapes due to its susceptibility to several debilitating spruce diseases, most specifically Rhizosphaera needle cast and Cytospora canker. c. Replace at least two of the five maple trees with Shagbark hickory. Maples make up 23% of the shade trees on the property. While this meets the City’s tree standards with less than 30% as one species, increasing the species diversity on the site will also help mitigate the tree loss. Shagbark hickory is on the list of climate resilient trees for the Twin Cities Metro Area. d. Replace Japanese lilac with chokecherry, Eastern redbud, serviceberry, elderberry, or plum. Japanese lilac was found to have become invasive in multiple locations of Minnesota last year, including the Twin Cities Metro Area. e. Replace catmint with Aromatic aster, prairie smoke, or pussytoes. Catmint does not do well over time. Aromatic aster, Symphyotrichum oblongifolium, stays in a short mound and will provide fall color. Prairie smoke, Geum triflorum, is low-growing with a long season of colorful interest, plus it supports native bees. Pussytoes, Antenaria ssp, look nice mixed in with prairie smoke. All three of these species do well in hot, dry areas, which is the same areas that catmint does well. 3. Infiltration Basin Plantings: All infiltration basins are required to be planted, ideally with deep-rooted native plants. The City requires a portion of the basin to be planted rather than seeded; typically a minimum of 5,000 square feet of plantings are required on large basins. Using plants rather than seeds hastens establishment and provides a better chance of success. Basin bottoms and lower elevations almost never establish successfully from seed as the seed is washed away when stormwater flows into the basin. Infiltration Basin Planting Recommendations: Please provide the following: a. A landscape drawing for each infiltration basin, including list of species, container size, spacing, and quantities. b. If proposing seeding the bottom of the basins, provide explanation of measures that will be taken to ensure seed does not wash away. City Council Packet Page Number 140 of 159 J1, Attachment 11 c.For any area using a native seed mix (ex: pond slopes), provide information on maintenance for planting year (year 2 and 3), addressing what maintenance activities will be required and what entity (developer, owner, etc.) will take on this responsibility. 4.Green Building Code: The Maplewood Green Building Code is designed to reduce the negative impacts of the built environment on the natural environment and the building occupants. The code was adopted by the City Council in 2013, and is based on the National Green Building Standards for residential buildings and the International Green Construction Code (IGCC) for commercial buildings. The code is mandatory for all City-owned and financed buildings and redevelopment, and voluntary for all privately owned residential, commercial, and industrial buildings in the City. Green Building Code Recommendation: Development of the Maplewood North Fire Station should comply with the five components of the Green Building Code standards including energy efficiency, water reduction, sustainable material use, indoor air quality, and sustainable site management. The City should consider making the building solar ready and the parking lot electric vehicle ready. This will reduce costs for future renewable energy installations that support the Green Building Code standards. City Council Packet Page Number 141 of 159 J1, Attachment 12 Maplewood North Fire Station Tree Survey (Revised 3-9-21) Caliper Inches Caliper Inches Total Caliper RemovedSaved Inches on Site #Species 1Cottonwood22 2Cottonwood22 3Cottonwood 18 4Cottonwood 16 5Cottonwood21 6Cottonwood16 7Am. Elm14 8Am. Elm15 9Am. Elm14 10Cottonwood12 11Cottonwood12 12Cottonwood16 13Am. Elm13 14Cottonwood20 15Cottonwood16 16Cottonwood12 17Cottonwood19 18Cottonwood13 19Box Elder18 20Box Elder18 21Box Elder12 22Cottonwood13 23Cottonwood22 24Cottonwood26 25Am. Elm14 26Am. Elm16 27Box Elder14 28Cottonwood23 29Cottonwood25 30Cottonwood25 31Cottonwood26 32Cottonwood26 33Am. Elm15 34Silver Maple34 35Silver Maple19 36Silver Maple20 37Maple16 38Colorado Blue Spru21 39White Spruce17 TOTAL67734711 City Council Packet Page Number 142 of 159 J1, Attachment 12 Maplewood North Fire Station Tree Survey (Revised 3-9-21) Ordinance Calculation Atotal diameter inches of significant & specimen trees lost Btotal diameter inches of significant & speciment trees on property Ctree replacement constant (1.5) Dtotal diameter inches of specimen trees saved \[(((A/B)-0.2) x C) x A\] - \[D/2\] = E Site Calculation \[(((677/711)-0.2)*1.5)*677\]-\[34/2\] = 746.83 caliper inch replacement # of replacement trees 746.83/2 caliper inch tree = 373 replacement trees Proposed replacement 211 caliper inches Tree Fund746.83-211 = 585.83 x $60 per caliper inch that cannot be planted = $32,149.80 City Council Packet Page Number 143 of 159 J1, Attachment 13 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 16, 2021 6:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E.NEW BUSINESS 2. Design Review, North Fire Station, 1530 County Road C East i. Assistant Community Development Director, Michael Martin, gave the report on the Design Review for the North Fire Station, 1530 County Road C East ii. Michael Mondor, Maplewood Fire Chief, and Brian Bergstrom, Steve Carel and Karen Luger from SEH answered questions of the board. Boardmember Lamers made a friendly amendment that is reflected in the motion below in bold and underlined. Boardmember Thompson moved to approve the resolution for design review for project plans date-stamped February 4, 2021, for the fire station building at 1530 County Road C East. (changes to the staff conditions are underlined and in bold): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated February 9, 2021. 4. Meet all requirements in the environmental report, dated February 9, 2021. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. All signs must meet the requirements of the city’s sign ordinance. Freestanding or monument signs shall be designed to be consistent with the project’s building materials and colors. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A revised site plan showing the inclusion of a sidewalk along County Road C East that also avoids the oak tree near the intersection of County Road C and Hazelwood Street. b. Submit to staff elevations for the trash enclosure. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. City Council Packet Page Number 144 of 159 J1, Attachment 13 b.Provide continuous concrete curb and gutter around the parking lots and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 9.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10.All work shall follow the approved plans. The director of community development may approve minor changes. 11.The applicant shall eliminate the “N” on the building design. Seconded by Boardmember Kempe. Ayes – Kempe, Lamers, Shankar, Thompson Nay – Ledvina All friendly amendments were agreed upon. The motion passed. Boardmember Ledvina voted nay because he would like to see the design consistent with the design of the south fire station. City Council Packet Page Number 145 of 159 J2 CITY COUNCILSTAFF REPORT Meeting Date March 22, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a.Resolution Approving Plans and Specifications and Advertising for Bids. b.Resolution Ordering Preparation of Assessment Roll Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Engineering Department prepares plans and specifications prior to advertising the project for bids. The plans and specifications are essential to ensuring the project is constructed to current standards, receivesreasonable bids and is completed in a timely manner. The City Council will consider approving the plans and specifications and advertising for bids for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. Final plans and specifications are complete and ready to be advertised for bids.The bid opening is tentatively proposed for 10:00 a.m., Friday, April 16, 2021. The City Council will also consider ordering the preparation of the assessment rollfor the Montana- NebraskaArea Pavement Rehabilitation, City Project 20-08.The Assessment Hearing is proposed to be held in September of 2021. Recommended Action: a.Motion to approve the attached Resolution Approving Plans and Specifications and AdvertisingBids for Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. b.Motion to approve the attached Resolution Ordering Preparation of Assessment Roll for Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$2,328,400.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of Street Revitalization Fund, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, and the W.A.C. Fund. City Council Packet Page Number 146 of 159 J2 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. TheMontana-Nebraska area neighborhood streets are an important part of the City’s infrastructure. The streets in this area have deteriorated past the point where routine maintenance is acost effective method of repairingpavementdistresses and the pavement isin need of replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the January 25, 2021City Council meeting.The City Council ordered the project after holding a Public Hearing at the March 8, 2021City Council meeting. Discussion Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08is generally bounded by Larpenteur Avenueon the north, McKnight Road on the west, Century Avenue to the east and MarylandAvenue on the south.This project is a part of the approved 2021-2025 Capital Improvement Plan (CIP). The proposed project includes approximately 2.79miles of streets which have an average pavement condition index (PCI) rating of 37(on a scale of 1 to 100) according to the most recent street rating survey. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project streets will be improved by means of a pavement rehabilitation method,which includes a full depth reclamation (FDR) of the existing pavement and underlying gravel layer. The project also includes spot repairs of failing concrete curb and gutter sections and subgrade soil corrections as necessary to support the street section. Minorupgrades to the utilities within the project area are proposed.These include the installation and adjustment of existing storm and sanitary sewer castings in the roadway to match the new pavement surface.Upgrades to the storm sewer systemare proposedas necessary to better accommodate roadway drainage. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Estimated Project Cost The total estimated project cost is $2,328,400 and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$1,808,30078% City Council Packet Page Number 147 of 159 J2 Drainage Improvements$310,90013% Sanitary Sewer Improvements$119,1005% Water System Improvements$90,1004% Total Estimated Project Cost:$2,328,400100% The estimated costs include10% contingencies and 12% overhead, which includegeotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of the Street Revitalization Fund, Special Benefit Assessments, Sanitary Sewer Fund,Environmental Utility Fund, and W.A.C. Fund. The following table provides a summary of the estimated financing plan for the proposed project. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Street Revitalization Fund$886,64338% Special Benefit Assessments$921,65740% Sanitary Sewer Fund$119,1005% Environmental Utility Fund$310,90013% W.A.C. Fund$90,1004% Total Estimated Project Funding:$2,328,400100% An update to the financing plan may be needed in the future after the special benefits appraisaland bids from contractorsarereceived.The proposed project funding plan has been reviewed by the Finance Director. An independent appraisal firm has beenhired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The established guidance ratesin the City’s Special Assessment Policy were utilized for cost recovery estimation purposes for this project. Residential o Single Unit, Pavement Rehabilitation Rate = $3,450/unit o Duplex Unit, Pavement Rehabilitation Rate = $1,955/unit o Montana Quadplex’s,Pavement Rehabilitation Rate = $1,911.50/unit There are a total of 281assessable residential and multi-family parcels within the project area. An additional Neighborhood Meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. In the past, assessment hearings for improvement projects have typically been held at the same council meeting as the Award of Construction Contract. Given the uncertainty and financial difficulties caused by the COVID-19 pandemic, the assessment hearing has been separated from the Award of Contract meeting. The Assessment Hearing has been delayed until September of 2021 in an effort tominimize the amount of interest that would occur between the award of contract (spring of 2021) and the certification of assessments to the Ramsey County(fall of 2021). City Council Packet Page Number 148 of 159 J2 Project Schedule The followingis a tentativeschedulefor City project 20-08: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/25/2021 Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/22/2021 Authorize Preparation of Assessment Roll BidOpening4/16/2021 Award Contract5/10/2021 Begin ConstructionJune 2021 Accept Assessment Roll & Order Assessment Hearings8/9/2021 Assessment Hearing9/13/2021 Adopt Assessment Roll9/13/2021 Complete Construction October 2021 Assessments Certified to Ramsey CountyNovember 2021 Attachments 1.Resolution Approving Plans and Specification and Advertising for Bids 2.Resolution Ordering Preparation of Assessment Roll 3.Project Location Map City Council Packet Page Number 149 of 159 J2, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS nd WHEREAS, pursuant to resolution passed by the City Council on March 22, 2021, plans and specifications for the Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08,have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, nd WHEREAS, pursuant to aresolution of the City Council adopted March 22, 2021, fixed a date for a council hearing on the proposed street improvements for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2.The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will bepublicly opened and considered by the th council at 10:00 a.m. on the 16day of April, 2021, at City hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. TheCity Council will consider the bids, and the award of a contract, at the th regular City Council meeting of May 10, 2021. nd Approved this 22day of March2021. City Council Packet Page Number 150 of 159 J2, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. nd Approved this 22day of March 2021. City Council Packet Page Number 151 of 159 J2, Attachment 3 City Council Packet Page Number 152 of 159 J3 CITY COUNCILSTAFF REPORT Meeting Date March 22, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09 a.Resolution Approving Plans and Specifications and Advertising for Bids. b.Resolution Ordering Preparation of Assessment Roll Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Engineering Department prepares plans and specifications prior to advertising the project for bids.The plans and specifications are essential to ensuring the project is constructed to current standards, receivesreasonable bids, and is completed in a timely manner. The City Council will consider approving the plans and specifications and advertising for bids for the Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09.Final plans and specifications are complete and ready to be advertised for bids.The bid opening is tentatively proposed for 2:00 P.M.,Friday, April 16, 2021. The City Council will also consider ordering the preparation of the assessment rollfor the Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09.The Assessment Hearing is proposed to be held in September of 2021. Recommended Action: a.Motion to approve the attached Resolution Approving Plans and Specifications and AdvertisingBids for Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09. b.Motion to approve the attached Resolution Ordering Preparation of Assessment Roll for Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$2,072,200.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of Street Revitalization Fund, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, and the W.A.C. Fund. City Council Packet Page Number 153 of 159 J3 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Southcrest-Ferndale area neighborhood streets are an important part of the City’s infrastructure. The streets in this area have deteriorated past the point where routine maintenance is acost effective method of repairing pavement distresses andthe pavement isin need of replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the January 25, 2021City Council meeting.The City Council ordered the project after holding a Public Hearing at the March 8, 2021City Council meeting. Discussion Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09is generally bounded by Linwood Avenue on the north, McKnight Road on the west, Century Avenue to the east and Interstate 494 on the south.This project is a part of the approved 2021-2025 Capital Improvement Plan (CIP). The proposed project includes approximately 2.55miles of streets which have an average pavement condition index (PCI) rating of 34(on a scale of 1 to 100) according to the most recent street rating survey. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project streets will be improved by means of apavement rehabilitationmethod, which includes a full depth reclamation (FDR) of the existing pavement and underlying gravel layer.The project also includes spot repairs of failing concrete curb and gutter sections and subgrade soil corrections as necessary to support the street section. Minorupgrades to the utilities within the project area are proposed.These include the installation and adjustment of existing storm and sanitary sewer castings in the roadway to match the new pavement surface.Upgrades to the storm sewer systemare proposed as necessarytobetter accommodate roadway drainage. The feasibility study found that the proposed project is feasible, necessary, and costeffective from an engineering standpoint. Estimated Project Cost The total estimated project cost is $2,072,200 and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$1,733,40084% Drainage Improvements$154,0007% City Council Packet Page Number 154 of 159 J3 Sanitary Sewer Improvements$106,0005% Water System Improvements$78,8004% Total Estimated Project Cost:$2,072,200100% The estimated costs include10% contingencies and 12% overhead, which includegeotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of the Street Revitalization Fund,Special Benefit Assessments, Sanitary Sewer Fund, Environmental Utility Fund, and W.A.C. Fund. The following table provides a summary of the estimated financing plan for the proposed project. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Street Revitalization Fund$1,005,45049% Special Benefit Assessments$727,95035% Sanitary Sewer Fund$106,0005% Environmental Utility Fund$154,0007% W.A.C. Fund$78,8004% Total Estimated Project Funding:$2,072,200100% An update to the financing plan may be needed in the future after the special benefits appraisaland bids from contractorsarereceived.The proposed project funding plan has been reviewed by the Finance Director. An independent appraisal firm has beenhired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The established guidance ratesin the City’s Special Assessment Policy were utilized for cost recovery estimation purposes for this project. Residential o Single Unit, Pavement Rehabilitation Rate = $3,450/unit There are a total 210of assessableresidential parcels within the project area. An additional Neighborhood Meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. In the past, assessment hearings for improvement projects have typically been held at the same council meeting as the Award of Construction Contract. Given the uncertainty and financial difficulties caused by the COVID-19 pandemic, the Assessment Hearing has been separated from the Award of Contract meeting. The Assessment Hearing has been delayed until September of 2021 in an effort to minimize the amount of interest that would occur between the award of contract (spring of 2021) and the certification of assessments to the Ramsey County (fall of 2021). City Council Packet Page Number 155 of 159 J3 Project Schedule The followingis a tentativeschedulefor City project 20-09: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/25/2021 Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/22/2021 Authorize Preparation of Assessment Roll Bid Opening4/16/2021 Award Contract5/10/2021 Begin ConstructionJune 2021 Accept Assessment Roll & Order Assessment Hearings8/9/2021 Assessment Hearing9/13/2021 Adopt Assessment Roll9/13/2021 Complete Construction October 2021 Assessments Certified to Ramsey CountyNovember 2021 Attachments 1.Resolution Approving Plans and Specification and Advertising for Bids 2.Resolution Ordering Preparation of Assessment Roll 3.Project Location Map City Council Packet Page Number 156 of 159 J3, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS nd WHEREAS, pursuant to resolution passed by the City Council on March 22, 2021, plans and specifications for the Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, nd WHEREAS, pursuant to aresolution of the City Council adopted March 22, 2021, fixed a date for a council hearing on the proposed street improvements for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2.The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications.The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the th council at 2:00 P.M.on the 16day of April, 2021, at City hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the th regular City Council meeting of May 10, 2021. nd Approved this 22day of March2021. City Council Packet Page Number 157 of 159 J3, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. nd Approved this 22day of March 2021. City Council Packet Page Number 158 of 159 J3, Attachment 3 City Council Packet Page Number 159 of 159