The URL can be used to link to this page

Home My WebLink About2021-03-08 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 0, 2021 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 922-9501-9423# No Participant ID, Enter # When Prompted Meeting No. 05-21 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.February 22, 2021 City Council Workshop Minutes 2.February 22, 2021 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.2020 Rice Larpenteur Alliance Annual Report G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Massage Center License for Linglong, LLC d/b/a Wonderful Massage, 2225 White Bear Avenue, Suite 1 3.On-Sale Intoxicating Liquor and Sunday Sales License for Johnny Kitchen & Bar Inc d/b/a Johnny Kitchen & Bar, 1900 County Road D E, Ste 135 4.Conditional Use Permit Review, John Glenn Middle School, 1560 County Road B East 5.Conditional Use Permit Review, Wakefield Park Community Building, 1860 Hazelwood Street 6.Conditional Use Permit Review, Menard Inc., 2280 Maplewood Drive 7.Resolution of Support for Better Building Standards in the State of Minnesota 8.Cooperative Funding Agreement for the Rice Larpenteur Alliance 9.Bituminous Material Purchases for 2021 Season 10.Ramsey County Public Works to Perform 2021 Street Striping 11.Maplewood Building 1902 HVAC Upgrade Project, City Project 19-18 a.Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 and No. 2. b.Resolution Directing Final Payment and Acceptance of Project. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 Votes) 2. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 Votes) I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Conditional Use Permit Resolution, White Bear Meadery, 1320 County Road D Circle East 2. Intent to Close Meeting (Minn. Stat. §13D.05 subd. 3(c)) to Discuss Sale of Properties a. 2501 Londin Lane East b. 1375 Frost Avenue East and 1900 Clarence Street North c. 1160 Frost Avenue East 3. Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for Attorney- Client Privileged Discussion Regarding Threatened Litigation, 2471 Forest Street K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:30 P.M. Monday, February 22, 2021 Held Remotely via Conference Call A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 6:00 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. South Maplewood Century Avenue Redevelopment / Ponds at Battle Creek Update Community Development Director Thomson gave an introduction and provided background. John Slack, with Perkins & Will, gave the presentation. Ramsey County Commissioner Victoria Reinhardt commented on the development. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:49 p.m. City Council Packet Page Number 1 of 165 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 22, 2021 Held Remotely Via Conference Call Meeting No. 04-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams highlighted the successful State of the City virtual event held on February 18, 2021. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Special Maplewood Couple Councilmember Knutson moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. February 08, 2021 City Council Meeting Minutes Councilmember Juenemann moved to approve the February 08, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Council Packet Page Number 2 of 165 E2 City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Special Maplewood Couple Councilmember Juenemann highlighted the Valentine’s Day article in the Pioneer Press featuring Merlyn & Elaine Ader, a Maplewood couple for 61 years, who have been married 75 years. 3. North Fire Station Construction Project Update Fire & EMS Chief Mondor gave the presentation. Brian Bergstrom, Project Manager with SEH, provided additional information. Jason Rentmeester, Senior Project Manager with Kraus-Anderson Construction gave further comments. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. G2 was pulled for a separate vote. Councilmember Juenemann moved to approve agenda items G1, G3-G7. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 277,417.56 Checks #107074 thru #107096 dated 02/09/21 $ 557,320.81 Disbursements via debits to checking account dated 02/01/21 thru 02/05/21 $ 1,030,937.42 Checks #107097 thru #107137 dated 02/16/21 $ 392,673.58 Disbursements via debits to checking account dated 02/08/21 thru 02/12/21 $ 2,258,349.37 Total Accounts Payable City Council Packet Page Number 3 of 165 E2 PAYROLL $ 612,564.09 Payroll Checks and Direct Deposits dated 02/05/21 $ 1,617.60 Payroll Deduction check #99104461 thru #99104462 dated 02/05/21 $ 614,181.69 Total Payroll $ 2,872,531.06 GRAND TOTAL Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Resolution Calling for a Public Hearing on Providing Host Approval to the Issuance of Senior Housing and Healthcare Revenue Obligations to Finance a Project by New Harmony Care Center, Inc. Councilmember Juenemann moved to approve the calling for a public hearing on host approval to the issuance of senior housing and healthcare revenue obligations to finance a project by New Harmony Care Center, Inc., and authorizing the publication of a Notice of the Hearing (New Harmony Care Center Project). Resolution 21-02-1917 A RESOLUTION CALLING FOR A PUBLIC HEARING ON PROVIDING HOST APPROVAL TO THE ISSUANCE OF SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS TO FINANCE A PROJECT BY NEW HARMONY CARE CENTER, INC., AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING (NEW HARMONY CARE CENTER PROJECT) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act"), confers upon cities the power to issue revenue bonds to finance or refinance a program for the purposes of planning, administering, making, or purchasing loans with respect to one or more multifamily housing developments and health care facilities within the boundaries of a city; and WHEREAS, the City of Maplewood, Minnesota ("Maplewood"), has received from New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code, whose sole member is Cassia, a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code, a proposal that the City of Hampton, Minnesota ("Hampton"), the City of Landfall Village, Minnesota ("Landfall Village"), the City of Falcon Heights, Minnesota ("Falcon Heights"), and the City of Little Canada, Minnesota ("Little Canada"), undertake a program to assist in financing the "Project" described in the form of Notice of Public Hearing attached hereto as Exhibit A, which will be located in Maplewood, through the issuance by Hampton, Landfall Village, and Falcon Heights of revenue bonds or other obligations (in one or more series) (the "Notes") City Council Packet Page Number 4 of 165 E2 pursuant to the Act and through the issuance by Little Canada of revenue bonds or other obligations (in one or more series) that will be subordinate to the Notes (the "Bonds" and, together with the Notes, the "Obligations") pursuant to the Act; and WHEREAS, Maplewood has been advised that a public hearing and City Council host approval of and consent to the financing of the Project is required under the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), because the facilities to be financed by the Obligations are located in Maplewood: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. A public hearing on the proposal of the Borrower will be held on the date and at the time and place set forth in the Notice of Public Hearing substantially in the form attached hereto as Exhibit A (the "Notice") or on such other date, time and place as is deemed appropriate by the City Manager. 2. The general nature of the Project and an estimate of the aggregate principal amount of the Notes, the Bonds, or other obligations to be issued to finance the Project are described in the Notice. The City Manager is hereby authorized and directed to cause the submission of notice of the hearing for publication in the newspaper of general circulation available in Maplewood, not less than 7 calendar days prior to the date fixed for the hearing, substantially in the form of the attached Notice. EXHIBIT A NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR HOST APPROVAL OF THE ISSUANCE SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS (NEW HARMONY CARE CENTER PROJECT) Notice is hereby given that the City Council of the City of Maplewood, Minnesota (the "City") will hold a public hearing commencing at or after 7:00 P.M. on Monday, March 22, 2021, to consider giving host approval and consent to the issuance by one or more other Minnesota political subdivisions (collectively, the "Issuers") of revenue bonds or other obligations, in one or more series (the "Obligations"), under Minnesota Statutes, Chapter 462C (the "Act"), in order to finance the cost of a project to be located in the City. New Harmony CareCenter,Inc.(the"Borrower"), a Minnesotanonprofit corporation and 501(c)(3) organization, the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation and 501(c)(3) organization, the sole member of which is Cassia, a Minnesota nonprofit corporation and 501(c)(3) organization, proposes to (i) finance the acquisition, construction, and equipping of a new senior healthcare and housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled nursing beds, 35 independent apartment units, 36 assisted living apartment units, 14 memory care apartment units, and 12 care suite apartment units, to be located at 1534 County Road C East in the City; (ii) fund any required reserve funds; and (iii) pay all or a portion of the costs of issuance of the Obligations (collectively, the “Project”). The Project, known as New Harmony Care Center, is and will be owned and operated by the Borrower. City Council Packet Page Number 5 of 165 E2 The aggregate estimated principal amount of the Obligations to be issued to finance the Project and related costs is expected not to exceed $36,000,000. The Obligations, as and when issued, will not constitute a charge, lien, or encumbrance upon any property of the City or the Issuers, except the Project and the revenues to be derived from the Project. The Obligations will not be a charge against the City's or the Issuers’ general credit or taxing powers but will be payable from sums to be paid by the Borrower pursuant to one or more revenue agreements. At the time and place fixed for the public hearing, the City Council will give all persons who attend at the hearing an opportunity to express their views with respect to the proposal. Written comments will be considered if submitted at the above City office on or before the date of the hearing. PLEASE NOTE, due to COVID-19, the public hearing will be conducted via telephone and other electronic means as allowed under Minnesota Statutes, Section 13D.021 and Revenue Procedure 2020-21, issued by the Internal Revenue Service on May 4, 2020, as modified by Revenue Procedure 2020-49, issued by the Internal Revenue Service on November 4, 2020. Interested persons may attend the public hearing by telephone conference by using the following instructions and all such persons shall be given an opportunity to express their views with respect to providing host approval and consent for the issuance of the Obligations by the Issuers to finance the Project. To attend the public hearing via telephone, call the toll-free dial-in telephone conference number (888) 788-0099 (webinar ID 995 1230 4840). Seconded by Councilmember Cave Ayes – 4, via roll call Abstain – Knutson, due to business relationship The motion passed. 3. 2021 Work Scope with HKGi for Planning Services Councilmember Juenemann moved to approve the work scope authorizing staff to work with HKGI on zoning code updates at a cost to not exceed $25,000. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 4. Resolution of Support for the Local Road Improvement Program Grant Application for McMenemy Street Improvement Project, City Project 21-02 Councilmember Juenemann moved to approve the resolution of support for local road improvement program grant application for McMenemy Street improvement project, City Project 21-02. Resolution 21-02-1918 RESOLUTION OF SUPPORT FOR THE LOCAL ROAD IMPROVEMENT GRANT APPLICATION FOR McMENEMY STREET IMPROVEMENTS, CITY PROJECT 19-02 City Council Packet Page Number 6 of 165 E2 WHEREAS, the McMenemy Street Improvements project includes infrastructure improvements between County Road B East and Larpenteur Avenue East, and WHEREAS,thissegmentofMcMenemyStreetisidentifiedin theCityof Maplewood’s 2021–2025 Capital Improvement Plan, and WHEREAS, this segment of McMenemy Street is a Municipal State Aid Street; and WHEREAS, the McMenemy Street Improvements project provides opportunity to improve the roadway along with pedestrian, bicycle and transit improvements, and WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department of Transportation makes available up to $1,250,000 to apply towards projects on local roads that are regionally significant, result in safety improvements, address transportation deficiencies, and contribute to economic development, and WHEREAS, the proposed project will be designed in 2021 and construction is 2022. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD AS FOLLOWS; that 1 The City Council hereby supports the reconstruction of McMenemy Street from County Road B East to Larpenteur Avenue East, and 2 The City Council hereby supports the City's pursuit of Local Road Improvement Program (LRIP) funding and authorizes staff to prepare and submit such application, and 3 The City Council hereby provides assurance that the City will pay all costs associated with the project and that city staff will ensure that all aspects of LRIP funding requirements are met and the project’s schedule is adhered to. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 5. 2021 Master Group Contract for Medica Insurance Company Councilmember Juenemann moved to approve the 2021 Master Group Contract for Medica Insurance Company. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 6. Therapy and Consulting Services Agreement with Marie Ridgeway LICSW LLC Councilmember Juenemann moved to approve the therapy and consulting services agreement with Marie Ridgeway LICSW LLC. City Council Packet Page Number 7 of 165 E2 Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 7. Stormwater Facility Maintenance Agreement with Ramsey-Washington Metro Watershed District for the North Fire Station Construction Project Councilmember Juenemann moved to approve the stormwater facility maintenance agreement with Ramsey-Washington Metro Watershed for the North Fire Station Construction Project. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Sterling Street Bridge Replacement, City Project 16-25 a. Public Hearing 7:00 pm b. Waiver from City Code Stream Buffer Requirements c. Resolution Approving Plans and Specifications and Advertising for Bids d. Use of Bolton and Menk, Inc. for Professional Services Public Works Director Love gave the staff report. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Juenemann moved to grant a waiver from the city code stream buffer requirements. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution approving plans and specifications and advertising for bids for the Sterling Street bridge replacement, City Project 16-25. Resolution 21-02-1919 APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS City Council Packet Page Number 8 of 165 E2 WHEREAS, final plans and specifications for the Sterling Street Bridge Replacement, City Project 16-25, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOVED BY THE CITY OF MAPLEWOOD, MINNESOTA: 1 Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2 The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be received online only at QuestCDN.com until 10:00 A.M. on the 25th day of March 2021, at which time the bids will be publicly opened and considered by the council online at QuestCDN.com and that no bids shall be considered unless submitted online before 10:00 A.M. on the 25th day of March 2021 and accompanied by a certified check or bid bond,payable totheCityofMaplewood,Minnesotaforfive percentof the amountof such bid. 3. The City Engineer and the City’s consultant, Bolton & Menk, Inc. are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting on the 12th day of April, 2021. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. Councilmember Juenemannmoved to authorize the use of Bolton and Menk, Inc. for bidding and construction phase services and further authorize the Mayor and City Manager to sign the work order with Bolton and Menk, Inc. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Approving Plans & Specifications and Authorizing Advertisement for Bids for the North Fire Station Construction Project Fire & EMS Chief Mondor gave the staff report. City Council Packet Page Number 9 of 165 E2 Councilmember Juenemann moved to approve a resolution for plans and specifications and authorizing advertisementfor bids for the North Fire Station construction project. Resolution 21-02-1920 APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, plans and specifications for the North Fire Station Construction Project have been prepared under the direction of the Fire and EMS Chief, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the Fire and EMS Chief. 2. The City Clerk or office of the Fire and EMS Chief shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be received online only at BidExpress.com and considered by the council online at BidExpress.com and that no bids shall be considered unless submitted online before the posted deadline and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The Fire and EMS Chief and the City’s consultant, Kraus Anderson Construction, Inc. are hereby authorized and instructed to receive, open, and read aloud bids, and are allowed to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at a regular city council meeting. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember was given the opportunity to share additional thoughts. Mayor Abrams adjourned the meeting at 8:18 p.m. City Council Packet Page Number 10 of 165 F1a CITY COUNCIL STAFF REPORT Meeting DateMarch 8, 2021 REPORT TO: City Council REPORT FROM:Melinda Coleman, City Manager PRESENTER:Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: March 10 Ponds of Battle Creek Community Meeting from 4 – 6 pm March 22 Council Meeting: Public Hearing for Senior Housing Revenue Obligations to Finance New Harmony Care Center; Land Use Approvals for North Fire Station April 11 Spring Clean Up 8 am – 12 noon at Aldrich Arena Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Parking Space Requirement Review 2.Administrative Hearing Process for Code Violations City Council Packet Page Number 11 of 165 F3 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director Kim O’Brien, Rice LarpenteurAlliance Executive Director AGENDA ITEM: 2020 Rice Larpenteur Alliance Annual Report Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood participates in the Rice Larpenteur Alliance along with Roseville, St. Paul, and Ramsey County. In 2020, the long-term alliance was launched comprised of local residents, businesses, community groups, stakeholders as well as city and county elected officials and staff. Kim O’Brien will be present at the meeting to provide the 2020 Annual Report for the Rice Larpenteur Alliance. Recommended Action: None Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The vision for the Rice Street and Larpenteur Avenue Gateway Corridor is a safe, engaging, and inviting neighborhood center that includes common space, a high-quality pedestrian environment, and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together. Background The Cities of Maplewood, Roseville, and Saint Paul, and Ramsey County have been working collaboratively to bring attention to the Rice Street and Larpenteur Avenue neighborhoods. After completion of the multi-jurisdictional visioning plan for the Rice Larpenteur neighborhood, the cities City Council Packet Page Number 12 of 165 F3 and the county collectively approved a cooperative funding agreement and retained the St. Paul Area Chamber of Commerce to lead the implementation phase of the vision plan. The vision plan can be accessed by visiting www.riceandlarpenteur.com. Attachments 1.2020 Annual Report City Council Packet Page Number 13 of 165 F3, Attachment 1 Annual Report 2020 4!Djujft/!2!Ofjhicpsippe/ !Uif!Sjdf!'!Mbsqfoufvs!Bsfb!jt!b!tbgf-!fohbhjoh-!boe!jowjujoh!ofjhicpsippe!dfoufs!uibu! OUR SHARED jodmveft!dpnnpo!tqbdft-!b!ijhi.rvbmjuz!qfeftusjbo!fowjsponfou-!boe!spcvtu!sfjowftunfou! gps!uif!ejwfstf!qfpqmf!pg!uif!tvsspvoejoh!dpnnvojujft!up!mjwf-!dpoevdu!cvtjoftt-!boe!qmbz!uphfuifs/ VISION City Council Packet Page Number 14 of 165 F3, Attachment 1 Efbs!Sjdf!'!Mbsqfoufvs!Dpnnvojuz- As we began the year on a hopeful note with our Winter Warmer Community Lunch, we could never have anticipated the challenges that 2020 would bring. For the Rice & Larpenteur community the COVID-19 pandemic hit hard. Some lost loved ones, dealt with job loss, and struggled to care for children without the support of in-person school and services. Simultaneously, our community suffered from the aftermath of the murder of George Floyd in Minneapolis and experienced the nationwide reckoning of persistent structural racism. We were devastated by a senseless act of gun violence in our own neighborhood that took the life of 21-year-old Nia Black. Even in the face of this painful year, the Rice & Larpenteur Alliance doubled down on its commitment to serve the community in its time of need, and demonstrated hope and progress toward our shared vision. We launched a Community-Based Advisory Board with nearly 50 members including business owners, residents, and local government leaders. Together, we accomplished great things like İķŲŜǡķƮŜŽŐ ÉǂċǨɽ!ǂɽlƈŻķ Ŝǂƶ ǂƈ ŏċŻŜŲŜķƶɥ ǂŗķ ÁŜĩķ ˅ ċƮƫķŽÖÝÁ ċŽİ eŜŏǂ ʈ eƈ ķǡķŽǂƶɥ ċ <ǊƶŜŽķƶƶ Improvement Grant program, Local Shopping Guide, installation of public art and garbage/ recycling bins, roadway, transit, and pedestrian improvements, and we set the stage for additional investment in 2021 and beyond. We feel proud of all we have accomplished this year; proud of our partners at the cities of Maplewood, Roseville, St Paul, and Ramsey County who have worked tirelessly to support businesses and residents through the crisis; and proud of the resilience of the residents of Rice & Larpenteur, who have always faced challenges with determination and hope. This community continues to inspire me, and I am excited to continue this journey with you in 2021. Sincerely, Executive Director, Rice and Larpenteur Alliance St Paul Area Chamber RICE & LARPENTEUR VISION PLAN TIMELINE City leaders from Maplewood, Roseville, Saint Paul jointly fund Cities jointly fund St Paul Saint Paul, Roseville, community-driven study of the Rice & Larpenteur Area Chamber to staff and and Maplewood Gateway Area. Urban Land Institute awards Rice implement Vision Plan. begin collaboration.and Larpenteur Healthy Corridors Study grant. 201620182020 201520172019 St Paul Area Chamber brings in Smart Growth Cities adopt Rice and Community-Based America on a grant to consult on Larpenteur Larpenteur Gateway Area Rice & Larpenteur Avenue corridor. Rice and Larpenteur Vision Plan.Alliance is launched. intersection determined to be the focus area. City Council Packet Page Number 15 of 165 F3, Attachment 1 OUR PARTNERSCOMMUNITY-BASED The Rice & Larpenteur Alliance is a collaboration ADVISORY BOARD of the Cities of Maplewood, Roseville, Saint Paul, Allan Olutoyin Ige, Maplewood Resident Ramsey County, and the St Paul Area Chamber. Council President Amy Brendmoen, City of Saint Paul Andrea Caldwell, Roseville Resident Angela Riffe, City of Saint Paul Barbara Garn, Roseville Resident Becky Wegscheid, Saint Paul Area Association of Realtors Corey Wethern, AE Sign Systems Dan Edgerton, Saint Paul Resident Mayor Dan Roe, City of Roseville Dana Ferguson, Rice Street Gardens & Saint Paul Resident Darrell Baggenstoss, Roseville Resident Darren Tobolt, Ramsey County Dave Higgins, McGough David Brosnahan, Roseville Fire David May, Roseville Church of Christ Dayna Taylor, Hand In Hand Christian Montessori Dean Reasoner, Roseville Resident Diane Hilden, Roseville Resident Emily Burt-McGreggor, Maplewood Police Ethan Osten, Ramsey County & Saint Paul Resident Francisco Ramirez, M Health Fairview Gregory Simbeck, Roseville Resident Hsakushee Zan, Karen Organization of MN & Saint Paul Resident Hwa Jeong Kim, City of Saint Paul & Resident James Freeman, TSE Inc. Jamie Rattanapamonsook, Thai Street Market Jane Forliti, Roseville Resident Janice Gundlach, City of Roseville Councilmember Jason Etten, City of Roseville Jeff Thomson, City of Maplewood Joan Phillips, Maplewood Resident Joseph Wiggins, Hearthside Pizza Kazoua Kong Thao, Community School of Excellence Daniel Busack, Maplewood Police Malia Lee, Saint Paul Resident Commissioner Mary Jo McGuire, Ramsey County Mayor Marylee Abrams, City of Maplewood Max Musicant, The Musicant Group Ŝůķ ķƈŽċƮİɥ lċŻķƮŽŜĩůʈƶ qŽǂķƮŜƈƮ ÉƈŲǊǂŜƈŽƶ Noah Her, Open to Business/MCCD Patrick Trudgeon, City of Roseville Rayauna Benson, McCarrons Village Apartments Rick Howden, Ramsey County Ronna Woolery, Lamplighter Village Apartments & Saint Paul Resident Scott Thompson, Metro Transit Shann Finwall, City of Maplewood Shawn Wiski, Kraus Anderson Tilak Pokwal, Groceries & Nepali Kitchen Commissioner Trista MatasCastillo , Ramsey County Commissioner Victoria Reinhardt, Ramsey County City Council Packet Page Number 16 of 165 F3, Attachment 1 OUR VALUE STATEMENTS Diversity and Representation. Öŗķ ŽķŜŐŗĨƈƮŗƈƈİʈƶ ĩǊŲǂǊƮċŲ İŜǡķƮƶŜǂǨ Ŝƶ Ŝǂƶ ŐƮķċǂķƶǂ ƶǂƮķŽŐǂŗɪ Öŗķ Alliance will be an organization of leaders representative of our diverse community. Non-Displacement. Öŗķ !ŲŲŜċŽĩķʈƶ ķŏŏƈƮǂƶ ǢŜŲŲ Ĩķ ċŜŻķİ ċǂ ŜŻƫƮƈǡŜŽŐ ĩƈŽİŜǂŜƈŽƶ ŏƈƮ ķǧŜƶǂŜŽŐ Strengths-Based Approach. Rice & Larpenteur has many positive qualities and assets. All efforts by the Alliance will build upon and celebrate neighborhood strengths. 2020 HIGHLIGHTS ɣ ċǊŽĩŗķİ =ƈŻŻǊŽŜǂǨɽ<ċƶķİ !İǡŜƶƈƮǨ <ƈċƮİ ǢŜǂŗ ȣȞ ŻķŻĨķƮƶ ƮķƫƮķƶķŽǂŜŽŐ ŽķŜŐŗĨƈƮŗƈƈİ ƮķƶŜİķŽǂƶɥ ɣ =Ʈķċǂķİ <ǊƶŜŽķƶƶ qŻƫƮƈǡķŻķŽǂ eƮċŽǂ ¾ƮƈŐƮċŻ ǂƈ ƶǊƫƫƈƮǂ ÁŜĩķ ˅ ċƮƫķŽǂķǊƮ businesses with facade, signage, landscaping, public art, and outdoor seating projects. ɣ =ƈŽŽķĩǂķİ ŲƈĩċŲ ĨǊƶŜŽķƶƶķƶ ċŽİ ƮķƶŜİķŽǂƶ ǢŜǂŗ =ôqDɽȟȧ ƮķŲŜķŏ ƫƮƈŐƮċŻƶɪ ɣ DŜƶǂƮŜĨǊǂķİ ÉǂċǨɽ!ǂɽlƈŻķ Ŝǂƶ ǂƈ ŲƈĩċŲ ŏċŻŜŲŜķƶ ǢŜǂŗ ƶĩŗƈƈŲ ċŽİ ċƮǂ ƶǊƫƫŲŜķƶɥ household goods, groceries, and more. ɣ lƈƶǂķİ ǂŗķ ÁŜĩķ ˅ ċƮƫķŽÖÝÁ ƈǊǂİƈƈƮ ĩƈŻŻǊŽŜǂǨ ķǡķŽǂ ǢŜǂŗ ċĩǂŜǡŜǂŜķƶ ǂŗƮƈǊŐŗƈǊǂ ɣ =Ʈķċǂķİ ŏƈǊƮ ŽķǢ ƫǊĨŲŜĩ ċƮǂ ŜŽƶǂċŲŲċǂŜƈŽƶ ċŽİ ċİƈƫǂķİ ċ ¾ǊĨŲŜĩ !Ʈǂ qŻƫŲķŻķŽǂċǂŜƈŽ Plan. ɣ Signage Plan. ɣ qŽƶǂċŲŲķİ ƫǊĨŲŜĩ ŐċƮĨċŐķ ċŽİ ƮķĩǨĩŲŜŽŐ ĨŜŽƶ ċŽİ ǢƈƮůķİ ǢŜǂŗ ŲƈĩċŲ businesses to maintain the bins and reduce litter.* ɣ =ķŲķĨƮċǂķİ ŽķǢŲǨ ƮķĨǊŜŲǂ ċƮƫķŽǂķǊƮ !ǡķŽǊķ ŜŽĩŲǊİŜŽŐ ŲċŽķ ƮķİǊĩǂŜƈŽɥ pedestrian refuge islands, bump outs, crossing beacon, crosswalks, sidewalk, and bicycle lanes. ɣ =ķŲķĨƮċǂķİ ǂŗķ ċİİŜǂŜƈŽ ƈŏ ŽķǢ ƶŜİķǢċŲůƶɥ ƫķİķƶtrian ramps, crossing improvements, and tree plantings, ċƶ ƫċƮǂ ƈŏ ÉċŜŽǂ ¾ċǊŲʈƶ Éċŏķ ÁƈǊǂķƶ ǂƈ ÉĩŗƈƈŲ ƫƮƈŐƮċŻ ċƮƈǊŽİ õċƶŗŜŽŐǂƈŽ ÖķĩŗŽƈŲƈŐǨ ċŐŽķǂɪ ɣ lƈƶǂķİ ċ eŜŏǂ ʈ eƈ ķǡķŽǂ ǂƈ ĩķŲķĨƮċǂķ ǂŗķ ŗƈŲŜİċǨ ƶķċƶƈŽ ċŽİ İŜƶǂƮŜĨǊǂķ ʔȣȞȞ ǢƈƮǂŗ ƈŏ =ǊĨ dƈƈİƶ eŜŏǂ Cards, Masks, Hand Sanitizer, and other goodies. ɣ ¾ǊĨŲŜƶŗķİ ċ ÁŜĩķ ˅ ċƮƫķŽǂķǊƮ ÉŗƈƫƫŜŽŐ eǊŜİķ ǂƈ ƫƮƈŻƈǂķ ċŽİ ƶǊƫƫƈƮǂ ŲƈĩċŲ ĨǊƶŜŽķƶƶķƶ İǊƮŜŽŐ ǂŗŜƶ challenging time. ɣ õķŲĩƈŻķİ ǂǢƈ ŽķǢ ŏċŻŜŲǨɽƈǢŽķİ ƮķƶǂċǊƮċŽǂƶ ǂƈ ǂŗķ ŽķŜŐŗĨƈƮŗƈƈİɪ ɣ ÉǊĩĩķƶƶŏǊŲŲǨ ċİǡƈĩċǂķİ ŏƈƮ ŜŽĩƮķċƶķİ ĨǊƶŜŽŐ ƶķƮǡŜĩķ ċŲƈŽŐ ÁŜĩķ ÉǂƮķķǂ ċŽİ ŏƈƮ ǂŗķ ƫƮŜƈƮŜǂŜǲċǂŜƈŽ ƈŏ ǂŗķ Rice-Robert Bus Rapid Transit line. *Thank you to Adopt-A-Bin partners: AE Sign Systems, Allie Chiropractic Clinic, Groceries and Nepali Kitchen, lċŻķƮŽŜĩůʈƶ qŽǂķƮŜƈƮ ÉƈŲǊǂŜƈŽƶɥ ĩ=ċƮƮƈŽƶ ċůķ =ŗŜƮƈƫƮċĩǂŜĩɥ ĩ=ċƮƮƈŽƶ ¾ǊĨ ċŽİ eƮŜŲŲɥ ǨÖŗƮŜŏǂ ÉǂƈƮķɰD ċŽċŐķŻķŽǂɥ ƈĨŲķ ÖƈĨċĩĩƈɥ ÉċŜŽǂ ¾ċǊŲ ÁķŐŜƈŽċŲ õċǂķƮ ÉķƮǡŜĩķƶɥ õŜŲķĨƶůŜʈƶ <ŲǊķƶ ÉċŲƈƈŽ City Council Packet Page Number 17 of 165 F3, Attachment 1 2020 FINANCIALS The Rice & Larpenteur Alliance is funded primarily through a contract with the Cities of Maplewood, Roseville, and Saint Paul. The Alliance successfully secured grants from the McKnight Foundation, Ramsey County, the F.R. Bigelow Foundation, and the Saint Paul and Minnesota Foundation, and earned cash and in-kind donations from individuals and corporations. The operating budget for the year (March 2020-February 2021) was about $280,000. The largest expense went for professional services by the St Paul Area Chamber followed by programs, grants, events, and marketing activities. RICE & LARPENTEUR REVENUE (MAR 2020 - FEB 2021)RICE & LARPENTEUR EXPENSES (MAR 2020 - FEB 2021) Government Grants Insurance Government Professional Services Contracts Supplies, Printing, Foundations Mail Corporations and Individuals Programs and Events In Kind (Programs and In Kind Donations Events) EPOPST The Rice & Larpenteur Alliance would like to thank our donors. Kraus AndersonŜŻ ʈ<ƮŜķŽGalilee Lutheran Church Government McCarron Lake ChiropracticVictoria ReinhardtGroceries and Nepali Kitchen Contributors Minnesota Consortium of Dan RoeHand in Hand Christian City of Maplewood Community DevelopersGregory SimbeckMontessori City of Roseville Saint Paul Area Association Dayna TaylorHearthside Pizza City of Saint Paul of REALTORSPatrick TrudgeonMcCarrons Pub and Grill Ramsey County StuartCoMcDonalds (KCB Corp.) In Kind Donors Thai Street MarketMyThrift Store/DNK Foundations AE Sign Systems The Musicant GroupManagement Roseville Area Community Caribou Coffee Western BankMaplewood Public Safety Foundation* City of Maplewood Xcel EnergyRamsey County Recycling F.R. Bigelow Foundation City of Roseville and Energy McKnight Foundation Individual Donors City of Saint Paul Roseville Church of Christ Saint Paul and Minnesota Amy BrendmoenCub Foods Maplewood St Paul Area Chamber Foundation Andrea CaldwellWest Thai Street Market Daniel EdgertonDairy Queen Corporations Visit Roseville Barbara GarnEvery Meal AEON õŜŲķĨƶůŜʈƶ <ŲǊķƶ ÉċŲƈƈŽ David MayFriends Cafe lċŻķƮŽŜĩůʈƶ qŽǂķƮŜƈƮ Solutions *Grant provided to Arts Roseville in partnership with Rice and Larpenteur Alliance for public art. City Council Packet Page Number 18 of 165 F3, Attachment 1 WHAT WE DOOUR COMMUNITY Rice and Larpenteur is a neighborhood at the intersection of three cities, bisected by two county roads. We are... ɣ eƮƈǢŜŽŐ ɷʴȟȦ ƫķƈƫŲķɸ Community Placemaking ɣ DŜǡķƮƶķ ɷʮȡȣˀ ƫķƈƫŲķ ƈŏ ĩƈŲƈƮɸ Engagement ɣ eŲƈĨċŲ ɷʴȟȣˀ ŽƈŽɽLŽŐŲŜƶŗ ƶƫķċůŜŽŐɸ ɣ ûƈǊŽŐ ɷȡȞˀ ŜŽĩƮķċƶķ ŜŽ ĩŗŜŲİƮķŽ ǊŽİķƮ ȣɸ ɠ<ċƶķİ ƈŽ ĩķŽƶǊƶ İċǂċ ŏƮƈŻ ȠȞȟȣ ŏƈƮ ǂƮċĩǂƶ ȢȟȤɪȞȠɥ ȢȠȠɪȞȟɥ ȡȞȢɥ ȡȞȣɪ EconomicCommunity Safety Development & Livability COMMUNITY TESTIMONIALS ʅdƮƈŻ ǂŗķ ĩƈƮķ ƈŏ ƈǊƮ ŗķċƮǂƶɥ eƮƈĩķƮŜķƶ ċŽİ ķƫċŲŜ ŜǂĩŗķŽ ǢƈǊŲİ ŲŜůķ ǂƈ ǂŗċŽů ǂŗķ Rice and Larpenteur Alliance for supporting our business during a time of much need. The Alliance is doing such a wonderful job to bring the three cities together for a peaceful, beautiful, and clean area. Thank you so much!!! We can see and feel ǂŗķ ĩŗċŽŐķ ŜŽ ǂŗķƶķ ċƮķċƶ ċ Ųƈǂɪʆ ɽ Tilak Pokwal, Groceries and Nepali Kitchen ʅÖŗķ ÁŜĩķ ˅ ċƮƫķŽǂķǊƮ !ŲŲŜċŽĩķ ĩƮķċǂķİ ċ ŏƮċŻķǢƈƮů ŏƈƮ Ǌƶ ǂƈ Ĩķ ŽķŜŐŗĨƈƮŲǨ ǢŜǂŗ each other, reaching across city boundaries intentionally for the sake of everyone Ǣŗƈ ŲŜǡķƶ ċŽİ ǢƈƮůƶ ŜŽ ǂŗķ ċƮķċɪʆ ɽ Pastor Dana Nelson, Galilee Lutheran Church ʅÖŗķ !ŲŲŜċŽĩķ ŗċƶ ŗķŲƫķİ ĩƈŽŽķĩǂ Żķ ǢŜǂŗ ƈǂŗķƮ ċƮķċ ĨǊƶŜŽķƶƶ ƈǢŽķƮƶ ċŽİ introduced Hearthside to new customers in the neighborhood. Our community is ƶǂƮƈŽŐķƮ ǢŗķŽ Ǣķ ĩƈŻķ ǂƈŐķǂŗķƮɪʆ ɽ Joseph Wiggins, Hearthside Pizza Sign-up for newsletters at Join the ʅķǂʈƶ ÁķǡŜǂċŲŜǲķ ÁŜĩķ ˅ Follow us on Twitter and STAY IN TOUCH www.riceandlarpenteur.comċƮƫķŽǂķǊƮʆ Facebook Group Instagram @AllianceRice City Council Packet Page Number 19 of 165 THIS PAGE IS INTENTIONALLY LEFT BLANK City Council Packet Page Number 20 of 165 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: March 3, 2021 DATE: SUBJECT:Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 471,703.69Checks #107138 thru #107168 dated 02/23/21 $ 287,997.01Disbursements via debits to checking account dated 02/16/21 thru 02/19/21 $ 631,492.25Checks #107169 thru #107198 dated 03/02/21 $ 657,568.50Disbursements via debits to checking account dated 02/22/21 thru 02/26/21 $ 2,048,761.45Total Accounts Payable PAYROLL $ 585,351.37Payroll Checks and Direct Deposits dated 02/19/21 $ 2,181.86Payroll Deduction check #99104472 thru #99104474 dated 02/19/21 $ 587,533.23Total Payroll $ 2,636,294.68GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments City Council Packet Page Number 21 of 165 G1, Attachments Check Register City of Maplewood 02/18/2021 CheckDateVendorDescriptionAmount 10713802/23/202105114BOLTON & MENK, INC.PROJ 19-22 CO RD B & ARCADE40,353.90 10713902/23/202103784ENVIRONMENTAL SYS RES INST INCSOFTWARE MAINT ARCVIEW/GIS SERVER17,202.00 10714002/23/202100875LOFFLER COMPANIES, INC.CANON COPIER USAGE FEES - JAN1,184.06 10714102/23/202100985METROPOLITAN COUNCILWASTEWATER - MARCH303,460.53 02/23/2021NEWMAN SIGNS, INC. 10714201160PROJ 19-11 STREET SIGNS SCHALLER891.36 02/23/2021NEWMAN SIGNS, INC. 01160PROJ 19-22 ST SIGNS CO RD B/ARCADE740.19 02/23/2021RAMSEY COUNTY-PROP REC & REV 10714301337911 DISPATCH SERVICES - JANUARY38,891.45 02/23/2021RAMSEY COUNTY-PROP REC & REV 01337CAD SERVICES - JANUARY5,327.37 02/23/2021RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - JANUARY720.72 02/23/2021SITEIMPROVE, INC. 10714405628SUBSCRIPTION SERVICE FEE4,398.89 02/23/2021WINDSTREAM 10714501819LOCAL PHONE SERVICE 01/15 - 02/14631.25 02/23/2021XCEL ENERGY 10714601190ELECTRIC & GAS UTILITY6,394.61 02/23/2021XCEL ENERGY 01190ELECTRIC & GAS UTILITY2,772.31 02/23/2021XCEL ENERGY 01190ELECTRIC & GAS UTILITY428.75 02/23/2021XCEL ENERGY 01190ELECTRIC & GAS UTILITY424.95 02/23/2021XCEL ENERGY 01190FIRE SIRENS52.37 02/19/2021US BANK 10714702464FUNDS FOR CITY HALL ATM10,000.00 02/23/20213M 10714801047REFLECTIVE SHEETING - SIGNS939.00 02/23/2021AMERICAN PUBLIC WORKS ASSN 10714900089ANNUAL MEMBERSHIP 5/1/21 TO 4/30/221,350.00 02/23/2021AVI SYSTEMS, INC. 10715001854POLICE AV PROJECT6,996.52 02/23/2021ESCROW REFUND 10715100003ESCROW ATTORNEY TITLE 832MCKNIGHT2,170.08 02/23/2021HOISINGTON KOEGLER GROUP INC 10715203330ZONING ORDINANCE UPDATE1,822.50 02/23/2021KENNEDY & GRAVEN CHARTERED 10715302137ATTORNEY FEES - JANUARY7,716.00 02/23/2021L M C I T 10715400827WORKERS COMP DEDUCTIBLES6,430.48 02/23/2021MARTIN-MCALLISTER 10715505222PUBLIC SAFETY ASSESSEMENT550.00 02/23/2021MINNESOTA BENEFIT ASSOCIATION 10715605838MONTHLY PREMIUM311.38 02/23/2021CITY OF NORTH ST PAUL 10715701175MONTHLY UTILITIES - JANUARY3,118.24 02/23/2021NORTHERN LANDSCAPE & IRR INC 10715803007HAZELWOOD PARK PROJ1,373.50 02/23/2021ONE TIME VENDOR 10715900001REFUND WATER HILL 1738 MCKNIGHT117.00 02/23/2021ONE TIME VENDOR 10716000001REFUND CUSTOM REMODEL 1755 AGATE117.00 02/23/2021PETTY CASH 10716103151REPLENISH PETTY CASH - PD20.00 02/23/2021ROADKILL ANIMAL CONTROL 10716205879DEER REMOVAL - JANUARY238.00 02/23/2021SILVER LAKE IMPROVEMENT ASSOC 10716304113CHARITABLE GAMBLING400.00 02/23/2021ST PAUL, CITY OF 107164018361/3 OF TELEVISING COST FOR SEWER1,548.00 02/23/2021SUBURBAN RATE AUTHORITY 10716501545MEMBERSHIP ASSESSMENT 1ST HALF2,074.50 02/23/202105528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-013247.68 107166 10716702/23/202105663TRANS UNION LLCPRE-EMPOLYMENT CREDIT CK SRVS71.10 10716802/23/202105241WARNING LITES OF MN, INC.TEMP NO PARKING SIGNS218.00 471,703.69 31Checks in this report. City Council Packet Page Number 22 of 165 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 2/16/2021MN State TreasurerDrivers License/Deputy Registrar46,153.78 2/16/2021Delta DentalDental Premium2,729.49 2/17/2021MN State TreasurerDrivers License/Deputy Registrar24,771.25 2/17/2021MN Dept of RevenueSales Tax190.00 2/17/2021MN Dept of RevenueFuel Tax556.61 2/18/2021MN State TreasurerDrivers License/Deputy Registrar57,438.42 2/19/2021MN State TreasurerDrivers License/Deputy Registrar101,092.99 2/19/2021US Bank VISA One Card*Purchasing card items54,040.17 2/19/2021Optum HealthDCRP & Flex plan payments1,024.30 287,997.01 *Detailed listing of VISA purchases is attached. City Council Packet Page Number 23 of 165 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName COREMARK METALS -MNDAVE ADAMS 02/08/202102/09/2021$374.29 MENARDS MAPLEWOOD MNDAVE ADAMS 02/08/202102/10/2021$83.07 IMAGING SPECTRUMREGAN BEGGS 01/29/202102/01/2021$539.90 OFFICE DEPOT #1090REGAN BEGGS 01/29/202102/03/2021$54.01 STROMBERG'S CHICKS & GAMREGAN BEGGS 02/03/202102/04/2021$50.64 DRIVERS LICENSE GUIDE COREGAN BEGGS 02/09/202102/11/2021$47.00 OFFICE DEPOT #1090CHAD BERGO 02/04/202102/08/2021$104.97 ACT CITYOFMAPLEWOODNEIL BRENEMAN 02/01/202102/03/2021($1.00) ACT CITYOFMAPLEWOODNEIL BRENEMAN 02/01/202102/03/2021$1.00 SAFE-FAST(MW)NEIL BRENEMAN 02/02/202102/04/2021$63.80 U OF M CONTLEARNINGNATHAN BURLINGAME 02/09/202102/10/2021$45.00 PAYPAL *MNCPA MNCPAEMILY BURT-MCGREGOR 02/04/202102/05/2021$50.00 KENTEK CORPORATION (INTERDANIEL BUSACK 02/10/202102/11/2021$1,511.46 TWIN CITY FILTER SERVICESCOTT CHRISTENSON 01/27/202102/01/2021$89.82 VIKING ELECTRIC-DIST CTRSCOTT CHRISTENSON 02/01/202102/02/2021$330.64 R M COTTON COMPANYSCOTT CHRISTENSON 02/04/202102/05/2021$1,067.00 VIKING ELECTRIC-DIST CTRSCOTT CHRISTENSON 02/04/202102/08/2021($241.64) MINNESOTA STATE FIRE CHIESHAWN CONWAY 01/28/202102/01/2021$160.00 U OF M CONTLEARNINGLUANNE CORTESI 02/10/202102/11/2021$150.00 GALLSKERRY CROTTY 02/06/202102/08/2021$101.00 GALLSKERRY CROTTY 02/11/202102/12/2021$4,996.61 ORIGINAL MATTRESSTHOMAS DABRUZZI 02/01/202102/02/2021$163.04 BOUND TREE MEDICAL LLCTHOMAS DABRUZZI 02/01/202102/03/2021$204.24 MENARDS MAPLEWOOD MNTHOMAS DABRUZZI 02/03/202102/05/2021$56.82 NATIONAL REGISTRY EMTRICHARD DAWSON 01/30/202102/01/2021$152.00 NATIONAL REGISTRY EMTRICHARD DAWSON 01/30/202102/01/2021$25.00 ALL HANDS FIRE EQUIPMERICHARD DAWSON 02/02/202102/03/2021$1,145.51 SLUMBERLAND 08RICHARD DAWSON 02/06/202102/08/2021$96.00 THE HOME DEPOT #2801RICHARD DAWSON 02/08/202102/10/2021($69.97) THE HOME DEPOT #2801RICHARD DAWSON 02/08/202102/10/2021$69.97 THE HOME DEPOT #2801RICHARD DAWSON 02/08/202102/10/2021$69.97 BCA TRAINING EDUCATIONJOSEPH DEMULLING 02/03/202102/04/2021$250.00 FORCE SCIENCE INSTITUTMICHAEL DUGAS 01/28/202102/01/2021$1,980.00 CALIBRE PRESSMICHAEL DUGAS 01/28/202102/01/2021$259.00 GALLSMICHAEL DUGAS 01/29/202102/01/2021$99.04 SP * RUBBERDUMMIESMICHAEL DUGAS 02/05/202102/08/2021$2,012.33 PHLSTER HOLSTERSMICHAEL DUGAS 02/06/202102/08/2021$140.17 GLOCK STOREMICHAEL DUGAS 02/06/202102/08/2021$119.75 COSTCO WHSE #1021MICHAEL DUGAS 02/07/202102/08/2021$251.13 BROWNELLS INCMICHAEL DUGAS 02/08/202102/09/2021$522.84 SHELL OIL 57444610000MICHAEL DUGAS 02/08/202102/10/2021$15.87 PANERA BREAD #601305 OMICHAEL DUGAS 02/09/202102/09/2021$161.50 HOLIDAY STATIONS 3567MICHAEL DUGAS 02/09/202102/10/2021$17.07 PANERA BREAD #601305 OMICHAEL DUGAS 02/10/202102/10/2021$161.50 STATE OF MN POST BOARDCASSIE FISHER 01/29/202102/01/2021$180.00 POST BOARD SERVICE FEECASSIE FISHER 01/29/202102/01/2021$4.48 CINTAS CORPCASSIE FISHER 02/04/202102/05/2021$49.99 CINTAS CORPCASSIE FISHER 02/11/202102/12/2021$62.49 ALLSTREAMMYCHAL FOWLDS 02/01/202102/02/2021$61.11 CRADLEPOINTMYCHAL FOWLDS 02/02/202102/03/2021$982.85 AMAZON.COM*VB6QK2HI3 AMZNMYCHAL FOWLDS 02/02/202102/03/2021$77.30 WEB*NETWORKSOLUTIONSMYCHAL FOWLDS 02/03/202102/04/2021$3.99 LOFFLER COMPANIES, INCMYCHAL FOWLDS 02/04/202102/04/2021$839.76 LOFFLER COMPANIES, INCMYCHAL FOWLDS 02/04/202102/04/2021$364.67 APPLE.COM/USMYCHAL FOWLDS 02/04/202102/04/2021$159.00 VISION33 INCMYCHAL FOWLDS 02/05/202102/08/2021$350.00 City Council Packet Page Number 24 of 165 G1, Attachments VZWRLSS*APOCC VISBMYCHAL FOWLDS 02/06/202102/08/2021$8,120.93 AT&T*BILL PAYMENTMYCHAL FOWLDS 02/10/202102/11/2021$31.25 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 02/10/202102/11/2021$23.88 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 02/10/202102/11/2021$316.84 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 02/10/202102/11/2021$331.57 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 02/10/202102/11/2021$23.88 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 02/10/202102/11/2021$1,270.57 TMOBILE*POSTPAID TELMYCHAL FOWLDS 02/11/202102/12/2021$404.51 BESTBUYCOM806420441656NICK FRANZEN 02/04/202102/05/2021$343.59 DIGICERT INCNICK FRANZEN 02/09/202102/10/2021$1,307.20 DIGICERT INCNICK FRANZEN 02/10/202102/11/2021$680.00 U OF M CONTLEARNINGCAROLE GERNES 02/08/202102/09/2021$150.00 NEOPOSTALEX GERONSIN 02/06/202102/08/2021$139.73 THE HOME DEPOT #2801MARK HAAG 02/10/202102/12/2021$4.82 BEST BUY MHT 00000109TIMOTHY HAWKINSON 02/08/202102/09/2021$34.34 MERSCLINDSAY HERZOG 02/03/202102/04/2021$175.00 FLEET FARM 2700GARY HINNENKAMP 02/09/202102/10/2021$12.57 DALCO ENTERPRISESDAVID JAHN 02/02/202102/03/2021$43.41 DALCO ENTERPRISESDAVID JAHN 02/04/202102/05/2021$87.03 DALCO ENTERPRISESDAVID JAHN 02/05/202102/08/2021$72.53 IN *PROBLEM SOLVER 2DAVID JAHN 02/10/202102/11/2021$54.26 OFFICE DEPOT #1090MEGHAN JANASZAK 01/29/202102/03/2021$84.31 AMZN MKTP US*4G30Q9JV3MEGHAN JANASZAK 02/01/202102/02/2021$107.39 AMZN MKTP US*X78SW6D73MEGHAN JANASZAK 02/04/202102/05/2021$26.58 INT'L CODE COUNCIL INCRANDY JOHNSON 02/06/202102/08/2021$219.00 GARY CARLSON EQUIPMENTDON JONES 02/11/202102/12/2021$391.74 SHRED-IT USA LLCLOIS KNUTSON 02/02/202102/03/2021$136.08 WASHINGTON COUNTY CGSCLOIS KNUTSON 02/02/202102/03/2021$20.00 WASHINGTON COUNTY CGSC SELOIS KNUTSON 02/02/202102/03/2021$0.50 AMAZON.COM*CR8HU4Y43LOIS KNUTSON 02/07/202102/08/2021$12.87 AMER ASSOC NOTARIESLOIS KNUTSON 02/09/202102/09/2021$31.90 KNOWLAN'S MARKET #2ERIC KUBAT 01/31/202102/01/2021$13.27 AMZN MKTP US*0C1ZK4AS3GINA KUCHENMEISTER 02/12/202102/12/2021$21.37 ULINE *SHIP SUPPLIESJASON KUCHENMEISTER 02/04/202102/04/2021$332.21 PEAVEY CORP.JASON KUCHENMEISTER 02/08/202102/09/2021$10.35 PEAVEY CORP.JASON KUCHENMEISTER 02/10/202102/11/2021$227.85 PEAVEY CORP.JASON KUCHENMEISTER 02/10/202102/11/2021$135.45 OFFICE DEPOT #1090CHING LO 01/29/202102/03/2021$69.18 DALCO ENTERPRISESCHING LO 02/10/202102/11/2021$21.50 AMERICAN HEART SHOPCPRMICHAEL MONDOR 01/29/202102/01/2021$288.00 AMERICAN HEART SHOPCPRMICHAEL MONDOR 01/29/202102/01/2021$322.12 HANDTEVYMICHAEL MONDOR 01/29/202102/01/2021$255.00 HANDTEVYMICHAEL MONDOR 01/29/202102/01/2021$90.00 HANDTEVYMICHAEL MONDOR 01/29/202102/01/2021$180.00 NATIONAL REGISTRY EMTMICHAEL MONDOR 01/29/202102/01/2021$25.00 AIRGAS USA, LLCMICHAEL MONDOR 02/01/202102/02/2021$93.08 AIRGAS USA, LLCMICHAEL MONDOR 02/01/202102/02/2021$71.90 KWIK TRIP 41500004150MICHAEL MONDOR 02/04/202102/08/2021$10.02 AIRGAS USA, LLCMICHAEL MONDOR 02/09/202102/10/2021$146.01 AIRGAS USA, LLCMICHAEL MONDOR 02/10/202102/11/2021$214.15 ASPEN MILLSMICHAEL MONDOR 02/11/202102/12/2021$16.85 CINTAS CORPBRYAN NAGEL 02/03/202102/04/2021$106.29 CINTAS CORPBRYAN NAGEL 02/03/202102/04/2021$112.50 CINTAS CORPBRYAN NAGEL 02/03/202102/04/2021$24.27 CINTAS CORPBRYAN NAGEL 02/03/202102/04/2021$21.39 CINTAS CORPBRYAN NAGEL 02/03/202102/04/2021$55.42 CINTAS CORPBRYAN NAGEL 02/04/202102/09/2021($923.34) City Council Packet Page Number 25 of 165 G1, Attachments CINTAS CORPBRYAN NAGEL 02/05/202102/09/2021($13.50) CINTAS CORPBRYAN NAGEL 02/05/202102/09/2021($13.50) CINTAS CORPBRYAN NAGEL 02/05/202102/09/2021($4.50) CINTAS CORPBRYAN NAGEL 02/05/202102/09/2021($4.50) CINTAS CORPBRYAN NAGEL 02/10/202102/11/2021$163.87 CINTAS CORPBRYAN NAGEL 02/10/202102/11/2021$24.27 CINTAS CORPBRYAN NAGEL 02/10/202102/11/2021$117.86 CINTAS CORPBRYAN NAGEL 02/10/202102/11/2021$109.57 CINTAS CORPBRYAN NAGEL 02/10/202102/11/2021$39.10 CINTAS CORPBRYAN NAGEL 02/11/202102/12/2021$73.95 HOLIDAY STATIONS 0301JOHN NAUGHTON 02/08/202102/09/2021$27.00 AXONMICHAEL NYE 01/31/202102/02/2021$626.20 GALLSMICHAEL NYE 02/10/202102/11/2021$312.40 LIFE ASSIST INCKENNETH POWERS 02/01/202102/02/2021$28.30 BOUND TREE MEDICAL LLCKENNETH POWERS 02/01/202102/03/2021$204.24 LIFE ASSIST INCKENNETH POWERS 02/11/202102/12/2021$175.00 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/28/202102/01/2021$93.15 KREMER SERVICESSTEVEN PRIEM 01/29/202102/01/2021$2,906.50 0391-AUTOPLUSSTEVEN PRIEM 01/29/202102/01/2021$26.45 TRUCK UTILITIES INC ST PASTEVEN PRIEM 01/29/202102/01/2021$96.32 INTERSTATE PWR SYS ARSTEVEN PRIEM 02/01/202102/02/2021$165.42 TERMINAL SUPPLY-MINN 7STEVEN PRIEM 02/01/202102/02/2021$73.28 0391-AUTOPLUSSTEVEN PRIEM 02/03/202102/04/2021$51.18 NSC*NORTHERN SAFETY COSTEVEN PRIEM 02/04/202102/04/2021$573.00 AN FORD WHITE BEAR LAKSTEVEN PRIEM 02/04/202102/05/2021$362.50 ZAHL-PETROLEUM MAINTENSTEVEN PRIEM 02/05/202102/08/2021$81.44 CRYSTEEL TRUCK EQUIPMENTSTEVEN PRIEM 02/05/202102/08/2021$169.85 AN FORD WHITE BEAR LAKSTEVEN PRIEM 02/09/202102/10/2021$432.23 PIONEER RIM AND WHEEL-MNSTEVEN PRIEM 02/09/202102/10/2021$143.22 0391-AUTOPLUSSTEVEN PRIEM 02/11/202102/12/2021$49.53 MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX 02/03/202102/05/2021$557.00 PIONEER PRESS ADVTERRIE RAMEAUX 02/10/202102/11/2021$1,000.00 AMZN MKTP US*L85MO3QI3MICHAEL RENNER 02/04/202102/05/2021$24.69 AMAZON.COM*HA7BO3CF3 AMZNMICHAEL RENNER 02/09/202102/10/2021$18.23 AMAZON.COM*U56LG8LX3 AMZNMICHAEL RENNER 02/10/202102/11/2021$46.16 CINTAS CORPAUDRA ROBBINS 02/10/202102/11/2021$64.59 AMAZON.COM*SU4PY78G3 AMZNJOSEPH RUEB 02/08/202102/09/2021$34.99 FASTENAL COMPANY 01MNT11ROBERT RUNNING 02/08/202102/09/2021$6.34 FASTENAL COMPANY 01MNT11ROBERT RUNNING 02/08/202102/09/2021$46.96 FASTENAL COMPANY 01MNT11ROBERT RUNNING 02/08/202102/10/2021($7.45) MENARDS MAPLEWOOD MNROBERT RUNNING 02/08/202102/10/2021$99.83 GRAINGERROBERT RUNNING 02/10/202102/12/2021$144.84 THE HOME DEPOT #2801ROBERT RUNNING 02/10/202102/12/2021$64.08 GRAINGERROBERT RUNNING 02/11/202102/12/2021$857.82 EMERGENCY AUTOMOTIVE TEMICHAEL SHORTREED 02/02/202102/03/2021$45.00 EMERGENCY AUTOMOTIVE TEMICHAEL SHORTREED 02/02/202102/03/2021$3,379.99 GREAT RIVER OFFICE PRODUCMICHAEL SHORTREED 02/05/202102/08/2021$625.40 KUNO SERVICES LLCMICHAEL SHORTREED 02/09/202102/10/2021$421.80 U OF M CONTLEARNINGTYLER STRONG 02/03/202102/04/2021$45.00 A1 LAUNDRY & DRY CLEANINGPAUL THIENES 02/01/202102/02/2021$34.34 URBAN LAND INSTITUTEJEFF THOMSON 02/04/202102/05/2021$50.00 LIFE ASSIST INCERIC ZAPPA 01/29/202102/01/2021$196.00 LIFE ASSIST INCERIC ZAPPA 01/29/202102/01/2021$87.50 BOUND TREE MEDICAL LLCERIC ZAPPA 02/01/202102/03/2021$102.12 LIFE ASSIST INCERIC ZAPPA 02/04/202102/05/2021$240.00 LIFE ASSIST INCERIC ZAPPA 02/09/202102/10/2021$220.00 BOUND TREE MEDICAL LLCERIC ZAPPA 02/10/202102/12/2021$1,331.00 City Council Packet Page Number 26 of 165 G1, Attachments $54,040.17 City Council Packet Page Number 27 of 165 G1, Attachments Check Register City of Maplewood 02/25/2021 CheckDateVendorDescriptionAmount 10716903/02/202102411ALEX AIR APPARATUS INCSCBA COMPRESSOR SERVICE785.82 03/02/202102411ALEX AIR APPARATUS INCSCBA COMPRESSOR SERVICE775.00 10717003/02/202105114BOLTON & MENK, INC.PROJ 19-22 CO RD B & ARCADE11,420.00 03/02/202105114BOLTON & MENK, INC.DESIGN SRVS-SEPTIC SYS 2554 HALLER272.25 10717103/02/202100211BRAUN INTERTEC CORP.PROJ 21-08 EPOXY COATING PROJ PD1,064.00 10717203/02/202104878FIRE DEX GW, LLCA/P CK#106911 EFT REJECTED-REISUE419.81 10717303/02/202106084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - FEBRUARY8,639.20 10717403/02/202105353MANSFIELD OIL COCONTRACT GASOLINE - FEBRUARY8,948.47 03/02/202105353MANSFIELD OIL COCONTRACT DIESEL - FEBRUARY4,101.35 03/02/202105353MANSFIELD OIL COCONTRACT DIESEL - FEBRUARY1,756.76 10717503/02/202102043OVERHEAD DOOR COMPANYSTATION 2 T325 GARAGE DOOR FIX373.90 10717603/02/202101409S E HNEW FIRE STATION71,101.84 10717703/02/202105987AGILITI HEALTH, INC.EMS EQUIPMENT MAINT168.00 10717803/02/202104848AVESISMONTHLY PREMIUM - MARCH457.04 10717903/02/202103486BUBERL BLACK DIRT INCBLACK DIRT/COMPOST DISPOSALS-OCT1,245.00 10718003/02/202100252CAPITAL CITY FIREFIGHTER ASSOCMEMBERSHIP DUES 202150.00 10718103/02/202105786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-FEB300.70 10718203/02/202106155COMPLETE THREAT PREPAREDNESSN95 MASKS - 50% FINAL PAYMENT14,105.60 10718303/02/202100372DALCO ENTERPRISES INC.CLOROX 360 DISINFECTANT/CLEANER594.15 10718403/02/202100453EHLERS, INC.TIF 1-14 HYVEE PROJ520.00 10718503/02/202105618ENTERPRISE FM TRUST2016 FORD EXPLORER XLT V#34557,200.77 03/02/202105618ENTERPRISE FM TRUST2016 FORD EXPLORER XLT V#34536,457.14 10718603/02/202103971GRAINGERHINGE FOR COMM DROME LANDING PAD35.70 10718703/02/202106009HEALTHCALL, LLCCOMMUNITY PARAMEDIC SOFTWARE-JAN920.00 10718803/02/202105533KIRVIDA FIREE323 DISCHARGE VALVE REPAIR903.38 03/02/202105533KIRVIDA FIREE333 PUMP REPAIR329.44 10718903/02/202100912M T I DISTRIBUTING INC.2021 TORO GM 401092,831.00 03/02/202100912M T I DISTRIBUTING INC.TRADE IN ON 2021 TORO GM 4010-8,500.00 10719003/02/202103818MEDICAMONTHLY PREMIUM - MARCH178,573.11 10719103/02/202103838MN FIAM BOOK SALESBOOKS FOR FIREFIGHTER TRAINING646.00 10719203/02/202100001ONE TIME VENDORREFUND NAJIS SIDDIQUI-OVER PAYMENT50.00 10719303/02/202101340REGIONS HOSPITALMEDICAL DIRECTION FEE 202115,332.00 03/02/202101340REGIONS HOSPITALEMS TRAINING1,800.00 03/02/202101340REGIONS HOSPITALEMS TRAINING1,125.00 10719403/02/202105338REPUBLIC SERVICES #923TRASH ASSESSMENTS 201934,334.42 03/02/202105338REPUBLIC SERVICES #923TRASH ASSESSMENTS 202024,854.98 10719503/02/202105976SAFE-FAST, INC.ADVANCED WARNING SIGNS677.96 10719603/02/202101836ST PAUL, CITY OFSTREET LIGHT LOCATES/MAINT OCT-DEC1,465.50 10719703/02/202106076TENVOORDE FORD, INC.2021 FORD SUV V#057035,832.24 03/02/202106076TENVOORDE FORD, INC.2021 FORD SUV V#057135,832.24 03/02/202106076TENVOORDE FORD, INC.2021 FORD SUV V#057235,832.24 03/02/202106076TENVOORDE FORD, INC.2021 FORD SUV V#057335,832.24 10719803/02/202105842MIKE TURNBULLFIRE MARSHAL SERVICES 10/28 - 11/301,020.00 03/02/202105842MIKE TURNBULLFIRE MARSHAL SERVICES 12/01 - 12/231,008.00 631,492.25 30Checks in this report. City Council Packet Page Number 28 of 165 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 2/22/2021MN State TreasurerDrivers License/Deputy Registrar64,703.37 2/22/2021MN Dept of Natural ResourcesDNR electronic licenses524.30 2/22/2021Delta DentalDental Premium2,627.04 2/22/2021U.S. TreasurerFederal Payroll Tax102,388.59 2/22/2021P.E.R.A.P.E.R.A.129,327.41 2/22/2021MN State TreasurerState Payroll Tax23,854.28 2/22/2021ICMA (Vantagepointe)Retiree Health Savings1,740.00 2/22/2021ICMA (Vantagepointe)Deferred Compensation8,475.00 2/22/2021Labor UnionsUnion Dues3,736.92 2/22/2021MidAmerica - INGHRA Flex plan16,446.08 2/22/2021Empower - State PlanDeferred Compensation26,471.00 2/23/2021MN State TreasurerDrivers License/Deputy Registrar33,354.47 2/23/2021Delta DentalDental Premium925.00 2/24/2021MN State TreasurerDrivers License/Deputy Registrar55,933.29 2/25/2021MN State TreasurerDrivers License/Deputy Registrar72,642.56 2/26/2021MN State TreasurerDrivers License/Deputy Registrar109,085.11 2/26/2021MN Dept of Natural ResourcesDNR electronic licenses607.05 2/26/2021Optum HealthDCRP & Flex plan payments4,727.03 657,568.50 *Detailed listing of VISA purchases is attached. City Council Packet Page Number 29 of 165 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 02/19/21ABRAMS, MARYLEE560.80 02/19/21CAVE, REBECCA493.60 02/19/21JUENEMANN, KATHLEEN493.60 02/19/21KNUTSON, WILLIAM493.60 02/19/21VILLAVICENCIO, NICHOLE493.60 02/19/21COLEMAN, MELINDA6,835.20 02/19/21KNUTSON, LOIS3,403.95 02/19/21SABLE, MICHAEL5,156.13 02/19/21CHRISTENSON, SCOTT2,495.58 02/19/21DOUGLASS, TOM2,334.96 02/19/21JAHN, DAVID2,322.08 02/19/21HERZOG, LINDSAY2,327.75 02/19/21RAMEAUX, THERESE3,766.81 02/19/21DEBILZAN, JUDY2,590.49 02/19/21OSWALD, BRENDA2,792.01 02/19/21PAULSETH, ELLEN5,712.55 02/19/21RUEB, JOSEPH4,596.11 02/19/21STANLEY, JENNIFER3,452.02 02/19/21ARNOLD, AJLA2,293.82 02/19/21BEGGS, REGAN2,314.59 02/19/21EVANS, CHRISTINE2,319.20 02/19/21LARSON, MICHELLE2,316.89 02/19/21SINDT, ANDREA3,941.09 02/19/21ABRAHAM, JOSHUA2,685.79 02/19/21AMAH-CLARKE, ALFREDA1,916.80 02/19/21HANSON, MELISSA2,048.00 02/19/21HOCKBEIN, JUDY1,113.60 02/19/21KRAMER, PATRICIA1,323.90 02/19/21MOY, PAMELA1,909.60 02/19/21OLSON, THOMAS1,856.00 02/19/21OSTER, ANDREA2,323.82 02/19/21VITT, JULIANNE1,146.83 02/19/21WEAVER, KRISTINE3,330.32 02/19/21WINKELMAN, JULIA1,067.20 02/19/21ABEL, CLINT209.01 02/19/21ALDRIDGE, MARK3,738.13 02/19/21ARBOGAST, JOSEPH2,343.26 02/19/21BAKKE, LONN3,882.48 02/19/21BELDE, STANLEY3,957.48 02/19/21BENJAMIN, MARKESE4,022.66120.00 02/19/21BERGERON, ASHLEY3,308.92 02/19/21BIERDEMAN, BRIAN4,893.22 02/19/21BROWN, RAE2,287.87 02/19/21BURT-MCGREGOR, EMILY3,568.94 02/19/21BUSACK, DANIEL4,893.22 02/19/21COLEMAN, ALEXANDRA2,996.95 02/19/21CONDON, MITCHELL3,473.01 02/19/21CRUZ, TREANA2,287.87 02/19/21DEMULLING, JOSEPH4,212.96 02/19/21DUGAS, MICHAEL5,108.03 City Council Packet Page Number 30 of 165 G1, Attachments 02/19/21FISHER, CASSANDRA2,782.59 02/19/21FORSYTHE, MARCUS3,645.68 02/19/21FRITZE, DEREK5,225.38 02/19/21GABRIEL, ANTHONY3,985.24 02/19/21GEISELHART, BENJAMIN2,429.06 02/19/21HAWKINSON JR, TIMOTHY3,989.23 02/19/21HELLE, KERRY4,839.20 02/19/21HENDRICKS, JENNIFER2,119.20 02/19/21HER, PHENG3,720.28 02/19/21HOEMKE, MICHAEL387.05 02/19/21KANDA, MADELINE2,343.26 02/19/21KIM, WINSTON2,515.15 02/19/21KONG, TOMMY3,839.80 02/19/21KORAN, MARIE2,103.39 02/19/21KROLL, BRETT3,771.82 02/19/21KUCHENMEISTER, JASON1,891.20 02/19/21LANGNER, TODD4,051.48 02/19/21LENERTZ, NICHOLAS3,323.78 02/19/21LOPEZ, ARTURO348.00 02/19/21LYNCH, KATHERINE3,515.90 02/19/21MARINO, JASON4,280.35 02/19/21MCCARTY, GLEN3,849.62 02/19/21MICHELETTI, BRIAN4,143.19 02/19/21MURRAY, RACHEL3,658.78 02/19/21NADEAU, SCOTT5,992.05 02/19/21NYE, MICHAEL4,540.61 02/19/21OLSON, JULIE3,957.48 02/19/21PARKER, JAMES3,787.01 02/19/21PEREZ, GUSTAVO3,148.22 02/19/21PETERS, DANIEL2,996.95 02/19/21SALCHOW, CONNOR2,768.15 02/19/21SANCHEZ, ISABEL2,287.87 02/19/21SHEA, STEPHANIE2,225.79 02/19/21SHORTREED, MICHAEL5,157.79 02/19/21SPARKS, NICOLLE2,891.03 02/19/21STARKEY, ROBERT4,050.44 02/19/21STEINER, JOSEPH4,624.04 02/19/21STOCK, AUBREY3,325.07 02/19/21SWETALA, NOAH2,760.36 02/19/21TAUZELL, BRIAN4,318.62 02/19/21THAO, JAY286.38 02/19/21THIENES, PAUL4,480.09 02/19/21WENZEL, JAY3,686.38 02/19/21WIETHORN, AMANDA3,452.16 02/19/21XIONG, KAO3,788.46 02/19/21XIONG, TUOYER2,670.11 02/19/21ZAPPA, ANDREW3,494.25 02/19/21BARRETTE, CHARLES3,707.28 02/19/21BAUMAN, ANDREW3,574.15 02/19/21BEITLER, NATHAN3,153.58 02/19/21CAMPBELL, MACLANE585.00 02/19/21CONWAY, SHAWN4,258.86 02/19/21CRAWFORD JR, RAYMOND3,581.52 02/19/21CRUMMY, CHARLES3,231.02 02/19/21DABRUZZI, THOMAS4,137.74 02/19/21DANLEY, NICHOLAS3,099.29 02/19/21DAVISON, BRADLEY3,771.66 02/19/21DAWSON, RICHARD4,459.35 02/19/21HAGEN, MICHAEL3,773.10 02/19/21HALWEG, JODI3,607.02 02/19/21HAWTHORNE, ROCHELLE3,656.01 City Council Packet Page Number 31 of 165 G1, Attachments 02/19/21KUBAT, ERIC3,795.22 02/19/21LANDER, CHARLES3,639.53 02/19/21LANIK, JAKE2,796.04 02/19/21LO, CHING1,672.15 02/19/21MALESKI, MICHAEL3,683.68 02/19/21MCGEE, BRADLEY3,233.90 02/19/21MERKATORIS, BRETT3,190.78 02/19/21MONDOR, MICHAEL5,474.97 02/19/21NEILY, STEVEN3,443.98 02/19/21NIELSEN, KENNETH3,153.58 02/19/21NOVAK, JEROME3,933.05 02/19/21POWERS, KENNETH3,517.02 02/19/21SEDLACEK, JEFFREY3,720.92 02/19/21STREFF, MICHAEL4,319.10 02/19/21WARDELL, JORDAN3,925.60 02/19/21WILLIAMSON, MICHAEL2,864.66 02/19/21ZAPPA, ERIC3,753.56 02/19/21CORTESI, LUANNE2,316.89 02/19/21JANASZAK, MEGHAN3,023.16 02/19/21BRINK, TROY3,498.05 02/19/21BUCKLEY, BRENT3,222.03 02/19/21EDGE, DOUGLAS2,894.28 02/19/21JONES, DONALD2,907.97 02/19/21MEISSNER, BRENT2,887.35 02/19/21MLODZIK, JASON2,211.39 02/19/21NAGEL, BRYAN4,631.80 02/19/21OSWALD, ERICK2,903.28 02/19/21RUNNING, ROBERT3,177.95 02/19/21TEVLIN, TODD2,908.66 02/19/21ZAHNOW, LANCE2,363.48 02/19/21BURLINGAME, NATHAN3,278.40 02/19/21DUCHARME, JOHN3,343.02 02/19/21ENGSTROM, ANDREW3,338.40 02/19/21JAROSCH, JONATHAN4,508.31 02/19/21LINDBLOM, RANDAL3,343.02 02/19/21LOVE, STEVEN5,650.67 02/19/21STRONG, TYLER3,032.00 02/19/21ZIEMAN, SCOTT88.00 02/19/21GERNES, CAROLE2,767.39 02/19/21HAYS, TAMARA2,694.98 02/19/21HINNENKAMP, GARY3,294.22 02/19/21NAUGHTON, JOHN2,886.42 02/19/21ORE, JORDAN2,634.06 02/19/21SAKRY, JASON2,438.02 02/19/21STOKES, KAL2,209.47 02/19/21HAMMOND, ELIZABETH1,980.59 02/19/21JOHNSON, ELIZABETH2,340.99 02/19/21JOHNSON, RANDY4,462.88 02/19/21KROLL, LISA2,319.20 02/19/21KUCHENMEISTER, GINA2,285.60 02/19/21THOMSON, JEFFREY4,945.50 02/19/21FINWALL, SHANN3,972.30 02/19/21MARTIN, MICHAEL4,221.93 02/19/21DREWRY, SAMANTHA2,885.79 02/19/21WESTLUND, RONALD2,557.89 02/19/21WELLENS, MOLLY3,182.09 02/19/21REININGER, RUSSELL2,623.40 02/19/21BRENEMAN, NEIL3,272.61 02/19/21ROBBINS, AUDRA4,617.59 02/19/21BERGO, CHAD3,787.41 02/19/21SCHMITZ, KEVIN2,384.49 City Council Packet Page Number 32 of 165 G1, Attachments 02/19/21SHEERAN JR, JOSEPH4,274.79 02/19/21ADAMS, DAVID2,608.64 02/19/21HAAG, MARK2,905.81 02/19/21JENSEN, JOSEPH2,549.07 02/19/21SCHULTZ, SCOTT4,601.89 02/19/21WILBER, JEFFREY2,580.69 02/19/21PRIEM, STEVEN2,965.41 02/19/21WOEHRLE, MATTHEW2,938.81 02/19/21XIONG, BOON2,615.91 02/19/21FOWLDS, MYCHAL4,700.18 02/19/21FRANZEN, NICHOLAS4,735.64 02/19/21GERONSIN, ALEXANDER3,199.64 02/19/21RENNER, MICHAEL2,808.40 585,351.37 City Council Packet Page Number 33 of 165 G2 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Andrea Sindt,City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt,City Clerk AGENDA ITEM: Massage Center License for Linglong, LLCd/b/a Wonderful Massage, 2225 White Bear Avenue, Suite 1 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: In accordance with City Code Chapter 10, Article XX(Massage), an application was submitted by Ling Sunfor a Massage Center license forLinglong, LLCd/b/a Wonderful Massage located at 2225 White Bear Avenue, Ste 1. Recommended Action: Motion to approve theMassage Center license for Linglong, LLC d/b/a Wonderful Massage, located at 2225 White Bear Avenue, Ste 1. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council approval is requiredprior to issuance of a Massage Center license, per City Code Sec. 14-1457. Background This location is currently operating at a massage centerunder the ownership of L&RR, LLC d/b/a Fantastic Massage. Ms. Sun has held a license to serve as a massage therapist at this establishment since November 2019. For the purposes of taking over ownership of this establishment and obtaining a Massage Center license, a background investigation has been conductedonMs.Sun; nothing has been revealed which City Council Packet Page Number 34 of 165 G2 would prohibit her holding this license. In addition, Ms. Sun hasmet with the police department to discuss the City’s requirements and expectations in regards to the operation of massage centers. Final issuance of the license will be contingent upon satisfactory results of final inspections from the City’s building and fire departments. Attachments None City Council Packet Page Number 35 of 165 G3 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: On-Sale Intoxicating Liquor and Sunday Sales License for Johnny Kitchen & Bar Inc d/b/a Johnny Kitchen & Bar, 1900 County Road D E, Ste 135 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: In accordance with City Code Chapter 6 (Alcoholic Beverages), anapplication was submitted by Michael Li for an On-Sale Intoxicating Liquor and Sunday Sales license for Johnny Kitchen & Bar Incd/b/a Johnny Kitchen & Bar, located at 1900 County Road D E, Ste 135. Recommended Action: Motion to approve the On-Sale Intoxicating Liquorand Sunday Saleslicense for Johnny Kitchen & Bar, Inc., located at 1900 County Road D E, Ste 135. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council approval is required prior to issuance of an On-Sale Intoxicating Liquor and Sunday Sales licenses, per City Code Sec. 6-165and Sec. 6-163, respectively. Background Mr. Li also owns and operatesOsaka Sushi & Hibachi, located within this same strip at 1900 County Road D E, Ste140, since 2010. The location of his new restaurant was most recently occupied by Juicy Shrimp Shack LLC d/b/a Juicy Shrimp Shack, until it ceased operations in May 2020. City Council Packet Page Number 36 of 165 G3 For the purposes of thislicense application, a background investigation was conducted Mr. Li; nothing was found that would prohibit the issuance of these licenses.As a current liquor license holder in Maplewood for over 10 years, Mr Li has shown his ability to reduce the sale of alcohol to underage persons, to provide general security and prevent retail crime issues and to understand the city ordinances pertaining to the service of alcohol. Final issuance of the license will be contingent upon satisfactory results of final inspections from the City’s building, fire and health departments. Attachments None City Council Packet Page Number 37 of 165 G4 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, John Glenn Middle School, 1560 County Road B East Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The conditional use permit (CUP) review for Independent School District 622’s building addition and renovation to John Glenn Middle School, located at 1560 County Road B East, is due for its annual review. Recommended Action: Motion to approve the CUP review for Independent School District 622’s building addition and renovation to John Glenn Middle School, located at 1560 County Road B East, for one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit for building additions and overall renovation of the middle school building located at 1560 County Road B East, on February 10, 2020. The project is still under construction with open and active permits. There are no concerns from staff regarding the City Council Packet Page Number 38 of 165 G4 progress of this project. Staff recommends reviewing this CUP again in one year to ensure the project is in compliance with all conditions as required by the conditional use permit. Timeline February 10, 2020: The City Council reviewed the project and approved the conditional use permit for building additions and interior renovations. Reference Information Site Description Site Size: 15.67 acres Existing Land Use: John Glenn Middle School Surrounding Land Uses North: County Road B East and single-family residential South: Gateway Trail and single-family residential East: Single family residential West: Hazelwood Street, multi-family residential and single-family residential Planning Existing Land Use: Institutional Existing Zoning: R1, Single Dwelling Residential Attachments 1.Overview Map (1 page) 2.Site Plan, Landscape and Building Plans (9 pages) 3.February 10, 2020, City Council Meeting Minutes (5 pages) City Council Packet Page Number 39 of 165 G4, Attachment 1 City Council Packet Page Number 40 of 165 G4, Attachment 2 City Council Packet Page Number 41 of 165 G4, Attachment 2 City Council Packet Page Number 42 of 165 G4, Attachment 2 City Council Packet Page Number 43 of 165 G4, Attachment 2 City Council Packet Page Number 44 of 165 G4, Attachment 2 City Council Packet Page Number 45 of 165 G4, Attachment 2 City Council Packet Page Number 46 of 165 G4, Attachment 2 City Council Packet Page Number 47 of 165 G4, Attachment 2 City Council Packet Page Number 48 of 165 G4, Attachment 2 City Council Packet Page Number 49 of 165 G4, Attachment 3 City Council Packet Page Number 50 of 165 G4, Attachment 3 City Council Packet Page Number 51 of 165 G4, Attachment 3 City Council Packet Page Number 52 of 165 G4, Attachment 3 City Council Packet Page Number 53 of 165 G4, Attachment 3 City Council Packet Page Number 54 of 165 G5 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Wakefield Park Community Building, 1860 Hazelwood Street Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The conditional use permit (CUP) for the Wakefield Park Community Building at 1860 Hazelwood Street is due for its annual review. Recommended Action: Motion to approve the CUP review for the Wakefield Park Community Building at 1860 Hazelwood Street, and review again only if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background On February 26, 2018, the city approved a conditional use permit for a 3,300 square foot community building to be located at Wakefield Park at 1860 Hazelwood Street, to serve as a local hub and gathering place for residents. The Wakefield Park building is complete as shown in the attached renderings. City Council Packet Page Number 55 of 165 G5 Timeline On October 17, 2017: The Planning Commission and the Community Design Review Board held a joint meeting to discuss the building’s proposed colors and materials. On February 26, 2018: The City Council approved a CUP for a 3,300 square foot community building at Wakefield Park located at 1860 Hazelwood Street. On April 22, 2019: The City Council reviewed the CUP for the Wakefield Park Community Building and moved to review it again in one year. On March 9, 2020: The City Council reviewed the CUP for the Wakefield Park Community Building and moved to review it again in one year. At that time, the only item remaining to be completed was final site landscaping. The project is now complete. Reference Information Site Description Site Size: 34.32 acres Existing Land Use: Park and Associated Building Structures Surrounding Land Uses North: Frost Avenue and a Church South: Residential Properties East: Residential Properties and a Church West: Residential Properties Planning Existing Land Use: Parks (P) Existing Zoning: Open Space and Parks (OSP) Attachments 1.Overview Map(1 page) 2.Exterior Renderings (4 pages) 3.February 26, 2018, CUP Conditions (4 pages) City Council Packet Page Number 56 of 165 G5, Attachment 1 Overview Map February 24, 2021 City of Maplewood Legend ! I Parcel 0790 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 57 of 165 G5, Attachment 2 City Council Packet Page Number 58 of 165 G5, Attachment 2 City Council Packet Page Number 59 of 165 G5, Attachment 2 City Council Packet Page Number 60 of 165 G5, Attachment 2 City Council Packet Page Number 61 of 165 G5, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,FebrFebruaryuary2626,,2012018 8 City Hall, Council Chambers Meeting No. 04-18 A.NEW BUSINESS 1.1.Consider Approval of Wakefield Park Improvements, 1725 Prosperity Road NConsider Approval of Wakefield Park Improvements, 1725 Prosperity Road N a.Conditional Use Permit Resolution b.Approval of Plans and Advertising for Bids Resolution Economic Development Coordinator Martin gave the staff report. Parks & Recreation Manager Robbins gave additional information on the Wakefield Park Improvements. Todd Haulunen, Project Manager with Kimley-Hornand Associates, Inc.and Tim McIlwain, Architect with Hagen, Christensen & McILwain addressed the council to give the presentation and answer questions of the council.Commissioner Bill Kempe addressed the council to the Planning Commission report. Councilmember Abrams moved to approve the conditional use permit resolution to allow a 3,300 square foot community building within the OSP (open space and parks) zoning district for the property located 1725 Prosperity Road Northsubject to the following conditions: 1.Allconstruction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The use of nine foot wide parking spaces is approved as an expansion of a legal, nonconforming use. 5.Prior to receiving any building permits related to this project, the Community Design Review Board must approve all design plans. Resolution 18-02-1540 WHEREAS, the City of Maplewood Parks and Recreation Department has applied for a conditional use permit to build a community building at 1725 Prosperity Road North. WHEREAS, conditional use permits are required for any public service or public building use. WHEREAS, this permit applies to the 34.32 acre site at 1725 Prosperity Avenue North. The property identification number is: 15-29-22-43-0022 City Council Packet Page Number 62 of 165 G5, Attachment 3 WHEREAS, the history of this conditional use permit is as follows: 1.On February 20, 2018, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approvethe conditional use permit. 2.On February 26, 2018, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. City Council Packet Page Number 63 of 165 G5, Attachment 3 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The use of nine foot wide parking spaces is approved as an expansion of a legal, nonconforming use. 5.Prior to receiving any building permits related to this project, the Community Design Review Board must approve all design plans. Seconded by Councilmember JuenemannAyes – All The motion passed Councilmember Juenemann moved to approve the resolution for the Wakefield Park Improvements, City Project PR 17-01, Approving Plans and Advertising for Bids. Resolution 18-02-1541 Approving Plans Advertising for Bids WHEREAS, the City Council on February 27, 2017 authorized City staff to proceed with the Wakefield Park Improvements, City Project PR 17-01, WHEREAS, City staff has contracted with Kimley-Horn and Associates, Inc. to prepare plans and specifications and who has presented such plans and specifications to the Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the Parks andRecreation Director. 2.The City Clerk or office of the Parks and Recreation Director shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the Council at 10:00 a.m. on the 21st day of March, 2018, at City Hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and the Parks and Recreation Director are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids, and the award of a contract, at the regular City Council meeting of March 26, 2018. City Council Packet Page Number 64 of 165 G5, Attachment 3 Seconded by Councilmember XiongAyes – All City Council Packet Page Number 65 of 165 G6 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Menards, 2280 Maplewood Drive Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The conditional use permit (CUP) review for the Menards redevelopment project located at 2280 Maplewood Drive, is due for its annual review. Recommended Action: Motion to approve the CUP review for the Menards redevelopment project, located at 2280 Maplewood Drive, for one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit amendment for Menards to construct a new building, new warehouse, and for fencing surrounding its storage area on March 9, 2020. The project is still planned for construction. Menards purchased the six neighboring residential properties and has completed the process of removing the homes. There are no concerns from staff regarding the progress of this project. Staff recommends reviewing this CUP again in one year to ensure the project is in compliance with all conditions as required by the conditional use permit. Timeline/Previous Actions City Council Packet Page Number 66 of 165 G6 March 28, 1988: The City Council approved Menards’ CUP and granted a parking reduction authorization. January 23, February 13, March 27 and April 6, 1989: The City Council changed the CUP conditions. The changes were to clarify the screening fence and storage-rack height requirements. April 8, 1996: The City Council amended the CUP conditions because of a request for a seasonal outdoor greenhouse and plant sale operation. October 25, 1999: The City Council approved a CUP revision for the building expansion and site plan changes. Council also approved the architectural, site and landscape plans. April 9, 2001: The City Council approved revised plans for the exterior of the new addition and required additional landscaping on the Highway 36 side of the building. January 30, 2004: The City Council approved plans for expansion of the exterior storage area and relocation of the fire gate. March 27, 2006: The City Council approved a CUP revision to enlarge the building and a parking- reduction authorization for 50 spaces. This allowed Menards to have 401 parking stalls. January 26, 2009: The City Council approved a CUP revision to build a new warehouse building. March 9, 2020: The City Council reviewed the proposal and approved the conditional use permit amendment. Reference Information Site Description Site Size: Menard Inc. site – 12.89 acres; Six former residential properties – 4.3 acres; Total 17.19 acres Existing Land Use: Menards store, outdoor storage, parking lot, and single dwellings Surrounding Land Uses North: Highway 36 South: Single family residential East: Countryside VW/FIAT and single family residential West: Highway 61 Planning Existing Land Use: Mixed-Use Existing Zoning: M1, Light Manufacturing Attachments 1.Overview Map (1 page) 2.Site Plans (6 pages) 3.March 9, 2020, City Council Meeting Minutes (9 pages) 4.CUP Extension Request (1 page) City Council Packet Page Number 67 of 165 G6, Attachment 1 City Council Packet Page Number 68 of 165 G6, Attachment 2 79 81 1214141418 Quantity 1-2'24 Maturity Width At 2-3'2-3'433-5'3-5'662-5'4-8'592-3' 3-12'3-12'51 6-12"4-10' 20-30'25-35' 1.5-2.5'2-3'33 Maturity Height At 21,970 SQ. FT. 33,944 SQ. FT. SQUARE FEETSQUARE FEET 173,226 SQ. FT.166,022 SQ. FT. 6' Ht.40-60'10-20'16 3 Gal.3 Gal.3 Gal.3 Gal.3 Gal. 1 Gal.1 Gal. Size At Planting 2.5" Dia.40-60'40-60'2.5" Dia.40-80'30-60'82.5" Dia.40-60'40-60' 1.75" Dia.20-30'15-25'1.75" Dia.35-40'20-25'1.75" Dia.15-25'10-20'101.75" Dia.1.75" Dia.40-70'40-60' AREAAREA Existing Trees Sod/Hydroseed FLOOR AREAFLOOR AREA Botanical, Common Name Ilex vertticillata, Winterberry Goldstrum black-eyed Susan Acer saccharum, Sugar Maple Cercis canadensis, Eastern Redbud Microbiota decussata, Siberian CypressSymphoricarpos orbiculatus, Coralberry1 1/2" River Rock (Landscape Planters) 4-8" Rip Rap Stone (Behind Warehouse) Betula nigra 'Heritage', Heritage River Birch Rudbeckia fulgida var. sullivantii 'Goldstrum', Hydrangea arborescens, Smooth Hydrangea HEATED STORE FLOOR AREAHEATED STORE FLOOR AREA Picea pungens 'Glauca', Colorado Blue Spruce Cornus sericea 'Kelseyi', Kelsey's Dwarf Dogwood Pyrus calleryana 'Aristocrat', Aristocrat Callery Pear Spiraea japonica 'Little Princess', Little Princess Spirea Acer rubrum 'Painted Sunset', Painted Sunset Red Maple Malus x hubrid 'Prairiefire', Prairiefire Flowering Crabapple Syringa reticulata 'Ivory Silk', ivory Silk Japanese Tree Lilac GARDEN/SHIPPING CENTER/OVERHANG GARDEN/SHIPPING CENTER/ OVERHANG Celtis occidentalis 'Prairie Pride', Prairie Pride Common Hackberry Symbol 20'XX " 4 - 20'' 1 " 6 6 - ' 7 3 X 2'-3" 6 X X" 0 - ' 3" 1 1 - ' 3'-0" 3 3 " 0 - ' 5 6 YARD ENTRANCE GATE CANOPY " 0 - ' " 5 66 - ' 7 4 1 X " 0 - ' 0 4 " 8 - ' 7 4 X 1 30'-0" " 0 - ' 0 6 " 4 - ' 4 X 6 6 3 . 10 X O 4.12± ACRES429 PARKING SPACES -8 CART CORRAL SPACES421 TOTAL PARKING SPACES OUTSIDE YARD AREA 179,513± SQ. FT. N 8 0'-0" 3 Y 6 X 10 A 9 W X X H G X X X I X X X X H " 0 E X - ' 20'-0" 0 A 2 V I T X R O D S FP E X EO D 31 N X O X N " O 8 I- ' 7 X MW X " E 7 - ' L 6 3 P 8' TALL NEW WOOD FENCETO MATCH EXISTING A X M X EXISTING FLAG POLE 50 X X 37 X X X X X X X X X X 70 X X B X X 68 R OT A ER N GE X T E X .IN .TCAB C R D E M OR PSF BU-N TUA X STR " X X 0 - 70 A ' 0 X X 3 X X X X O X X X R X X X X 34 X Y X X T XX "X 0 -X ' 20 X 0 N 4 X X U X X XX O X X XX C X 1 6 . O N Received Y A W H onFebruary 6, 2020 G I by City of Maplewood H S U City Council Packet Page Number 69 of 165 G6, Attachment 2 ACCENT WALL ACCENT PANEL PROFILE CLEAR PANEL TO MATCH EMERALD GREENMETAL ACCENT PANEL INTERNALLY LIGHTED"MENARDS LETTERS W/SWOOSH" SIGN 4'-0" TALL CONCRETE WALL 'MOUNTAIN RED' BRICK WITH "MOUNTAIN RED" FACE BRICK ORANGE METAL ACCENT PANELSGREEN STEEL COVEREDCONVEYOR COVER FINISHED FLOORELEV. 100'-0" ALL SIDES OF LOADING EMERALD GREEN TRIM ONDOCK (BEYOND) TYPICAL DOWNSPOUT CONCRETE PIERS WITH3 1/2"x14"x7" "TAN" BELGIANBLOCK SCUPPER SINGLE PLY ROOF MEMBRANE EMERALD GREEN TRIM EMERALD GREEN TRIM ABOVE EMERALD GREEN STRIPE STRUCTURAL STEEL COLUMNPAINTED EMERALD GREEN UNPAINTED TAN SPLIT FACE BLOCK EMERALD GREEN ACCENT PANELS 4'-0" WIDE 'SIENNA'BELGIAN ACCENT COLUMNSWHERE SHOWN ACCENT WALL 'MOUNTAIN RED' BRICK RECESSED LOADINGDOCK AND FENCING INTERNALLY LIGHTED"MENARDS LETTERS" SIGN EMERALD GREENMETAL ACCENT PANEL CONCRETE PIERS w/TAN BELGIAN BLOCK TAN FIBERGLASSCORNICE COMPACTOR OPENING STORE ENTRANCE BEYOND OVERHEAD DOOR W/ GREEN STEEL COVER SINGLE PLY ROOF MEMBRANE WHERE SHOWN EDGER ACCENT COLUMNS 4'-0" WIDE SIENNA BELGIAN ACCENT PANELS EMERALD GREEN METAL 1'-4" STEP IN WALL ACCENT WALL UNPAINTED TAN SPLIT FACE BLOCK RIGHT ELEVATION 'MOUNTAIN RED' BRICK FRONT ELEVATION SCALE: 1/16" = 1'-0"REAR ELEVATION SCALE: 1/16" = 1'-0"SCALE: 1/16" = 1'-0" LEFT ELEVATION SCALE: 1/16" = 1'-0" 24'-3 1/2" A.F.F. BOTTOM OF PRODUCT SIGNS AT 124 3 CT2 CT2CT2 CT2 EMERALD GREEN CAP TRIMEMERALD GREEN CAP TRIM EMERALD GREEN TRIM INTERNALLY LIGHTED "MENARDS SLOGAN" SIGN CENTERED ON WALL @ 10'-10" A.F.F. TO BOTTOM OF SIGN EMERALD GREEN ACCENT PANELS ACCENT PANELS STEEL CANOPY ABOVE EMERALD GREEN STRIPE UNPAINTED TAN SPLIT FACE BLOCK CLEAR POLYCARBONATE PANEL INTERNALLY LIGHTEDINTERNALLY LIGHTED"MENARDS LETTERS W/SWOOSH" SIGN"MENARDS LETTERS W/SWOOSH" SIGNCENTERED ON CANOPYCENTERED ON CANOPY 4' HIGH EMERALD GREEN METAL CUTOFF LUMINAIRES 1'-4" STEP IN WALL CONCRETE PIERS w/TAN BELGIAN BLOCK ORANGE METAL ACCENT PANELS CLEAR POLYCARBONATE PANEL HANGAR-STYLE BI-FOLD DOORS RECESSED LOADING DOCK EMERALD GREEN METAL ACCENT PANEL EMERALD GREEN TRIM T.O. BLDG. @ SIDEEL. 127'-5 1/2" EMERALD GREEN TRIM ON ALL SIDES OFLOADING DOCK (BEYOND) BUILDING ONLY EMERALD GREEN ACCENT PANELS PAINTED ON FRONT OF EMERALD GREEN STRIPE TAN FIBERGLASS CORNICE ACCENT PANELS BLOCK (BEYOND)BLOCK (BEYOND) EMERALD GREEN ELEV. 100'-0" EL. 127'-5 1/2" T.O. BLDG. @LOADING DOCK FINISHED FLOOR EMERALD GREEN METAL EXIT CANOPY PIER w/ BELGIAN Received SINGLE PLY ROOF MEMBRANE ENTRANCE CANOPY PIER w/ BELGIAN onFebruary 6, 2020 STRUCTURAL STEEL COLUMN PAINTED by City of Maplewood CONVEYOR COVER GREEN STEEL COVERED City Council Packet Page Number 70 of 165 G6, Attachment 2 TRUSS BEARINGELEV=120'-0"TO. SLABELEV=100'-0"TO. SLABELEV=100'-0" TO. ROOFELEV=133'-10 1/2"TO. ROOFELEV=133'-10 1/2"ROOFELEV=122'-2" B.O. STEELT.O. SLABELEV=100'-0" ELEV=120'-0" TRIM EMERALD GREEN ROOF PEAK ELEV=133'-10-1/2" TYPICAL EMERALDGREENTRIM 6" BOLLARD WHITE UNIVERSAL RIDGE CAP EMERALD GREEN UNIVERSAL RIDGE CAP TYPICAL GREENTRIM EMERALD6" BOLLARD LEFTSIDE ELEVATION SCALE: 1/16" = 1'-0" 4 CT3 8" TAN SPLIT-FACE CONCRETE BLOCK WHITE PRO RIB STEEL ROOF TYPICAL TRIM EMERALDGREEN 6" BOLLARD WHERE SHOWN EMERALD EDGER ACCENT COLUMNS 4'-0" WIDE SIENNA BELGIAN GREEN TRIM TRIM EMERALD GREEN FRONT ELEVATION SCALE: 3/32" = 1'-0"REAR ELEVATION SCALE: 3/32" = 1'-0" 12 CT3CT3 WHITE UNIVERSAL RIDGE CAP BLOCK 8" GRAY SMOOTH CONCRETE WHITE PRO RIB STEEL ROOF RIGHTSIDE ELEVATION SCALE: 1/16" = 1'-0" 3 EMERALD GREEN CT3 UNIVERSAL RIDGE CAP 3'-0"x11'-0" CLEAR POLYCARBONATE PANEL BELGIAN BLOCK CAP TALL W/ "SIENNA" COLORED 3'-0"x11'-0" CLEAR POLYCARBONATE PANEL TRIM "SIENNA" COLORED BELGIAN EDGER 6'-0" ROOF PEAK T.O. SLAB B.O. STEEL ELEV=120'-0" ELEV=100'-0" ELEV=133'-10-1/2" EMERALD GREEN Received onFebruary 6, 2020 by City of Maplewood City Council Packet Page Number 71 of 165 G6, Attachment 2 City Council Packet Page Number 72 of 165 G6, Attachment 2 City Council Packet Page Number 73 of 165 G6, Attachment 2 City Council Packet Page Number 74 of 165 G6, Attachment 3 City Council Packet Page Number 75 of 165 G6, Attachment 3 City Council Packet Page Number 76 of 165 G6, Attachment 3 City Council Packet Page Number 77 of 165 G6, Attachment 3 City Council Packet Page Number 78 of 165 G6, Attachment 3 City Council Packet Page Number 79 of 165 G6, Attachment 3 City Council Packet Page Number 80 of 165 G6, Attachment 3 City Council Packet Page Number 81 of 165 G6, Attachment 3 City Council Packet Page Number 82 of 165 G6, Attachment 3 City Council Packet Page Number 83 of 165 G6, Attachment 4 City Council Packet Page Number 84 of 165 G7 CITY COUNCIL STAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Resolution ofSupport for Better Building Standards in the State of Minnesota Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Better building energy standards will help Minnesota meet its statutory greenhouse gas reduction goal of 80% by 2050 and assist cities with meeting their climate and energy targets. Recommended Action: Motion to approve a Resolution of Support for Better Building Standards in the State of Minnesota. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. By supporting better building standards, the City will have more control over decreasing greenhouse gas emissions to meet the City’s climate and energy goals. Additionally, statewide- improved energy performance standards will ensure a standardized system throughout the state, which will have a positive impact on job growth in the building operations, building construction, and design sectors. Background The Minnesota Legislature is considering a bill for an act relating to the State Building Code. House File No. 831 proposes an alternative model commercial energy code that Cities can adopt based on the ASHRAE 90.1 code or a more efficient standard. Each subsequent code adopted must achieve a net-zero energy standard for new commercial buildings by 2036 and thereafter. City Council Packet Page Number 85 of 165 G7 Maplewood and other cities have been asked to show their support for the Better Building Standards legislation by adopting a resolution of support. The resolution outlines the City’s support for policies to support state legislation leading to higher performing commercial and multi-family buildings through better building standards. The Maplewood City Council adopted a similar resolution of support last year, when the first bill was introduced at the Legislature. Discussion Buildings consume an enormous amount of energy and are a leading contributor to greenhouse gas emissions. In 2017, Minnesota’s building sector made up 40.6% of the total energy consumed in the state, of which roughly half was from within the commercial buildings sector, including high-rise multi-family buildings. Improving building efficiency is one of the most impactful and cost-effective ways state and local governments can enhance the comfort and health of people, reduce costs for building owners, and make progress toward climate goals. However, in most cases, state law prohibits municipalities from deviating from the state energy code. Therefore, cities must rely on the state to implement energy codes that are up to date and consistent with state and local climate and energy goals. In December 2020, the Department of Labor and Industry and the Department of Commerce released a report titled Improving building energy efficiency in commercial and multi-family construction. With input from experts and stakeholders, the report recommends instituting a framework for the statewide commercial building energy code that ensures that all new commercial and large multi-family construction is net-zero by 2036. Absent adequate state and federal policy, climate action is increasingly driven at the local level. More than two dozen Minnesota cities have energy goals and at least eight cities have adopted climate action plans. The negative impacts of climate change are being felt in Minnesota and disproportionately affect vulnerable households and overburdened communities. Any further delay to updating the energy standards sets emissions targets back for the decades-long life of the buildings. Commission Review The Environmental and Natural Resources Commission recommended approval of the Resolution of Support for Better Building Standards on February 23, 2021. Attachments 1.Setting the Right Standard Fact Sheet 2.State of Minnesota House of Representatives House File No. 131 3.Resolution of Support for Better Building Standards in the State of Minnesota Link 1.Ashrae Energy Standard 90.1: https://www.ashrae.org/technical- resources/bookstore/standard-90-1 City Council Packet Page Number 86 of 165 G7, Attachment 1 Njooftpubot!gspn!bmm!xbmlt!pg!mjgf! Njooftpub!tfut!tubufxjef!hvjefmjoft!uibu!sfrvjsf!ofxmz!dpotusvdufe!cvjmejoht! City Council Packet Page Number 87 of 165 G7, Attachment 1 ! ! ! City Council Packet Page Number 88 of 165 02/02/21 REVISORSS/KR21-02500 G7, Attachment 2 This Document can be made available in alternative formats upon request State of Minnesota HOUSE OF REPRESENTATIVES NINETY-SECOND SESSION H. F. No. 831 02/08/2021Authored by Long, Stephenson, Edelson and Berg The bill was read for the first time and referred to the Committee on Labor, Industry, Veterans and Military Affairs Finance and Policy 02/25/2021Adoption of Report: Re-referred to the Committee on Climate and Energy Finance and Policy 1.1 A bill for an act 1.2 relating to the State Building Code; modifying how the energy code for new 1.3 commercial buildings is adopted; amending Minnesota Statutes 2020, section 1.4 326B.106, subdivision 1. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section 1. Minnesota Statutes 2020, section 326B.106, subdivision 1, is amended to read: 1.7 Subdivision 1.Adoption of code.(a) Subject to paragraphs (c) and (d) and sections 1.8 326B.101 to 326B.194, the commissioner shall by rule and in consultation with the 1.9 Construction Codes Advisory Council establish a code of standards for the construction, 1.10 reconstruction, alteration, and repair of buildings, governing matters of structural materials, 1.11 design and construction, fire protection, health, sanitation, and safety, including design and 1.12 construction standards regarding heat loss control, illumination, and climate control. The 1.13 code must also include duties and responsibilities for code administration, including 1.14 procedures for administrative action, penalties, and suspension and revocation of certification. 1.15 The code must conform insofar as practicable to model building codes generally accepted 1.16 and in use throughout the United States, including a code for building conservation. In the 1.17 preparation of the code, consideration must be given to the existing statewide specialty 1.18 codes presently in use in the state. Model codes with necessary modifications and statewide 1.19 specialty codes may be adopted by reference. The code must be based on the application 1.20 of scientific principles, approved tests, and professional judgment. To the extent possible, 1.21 the code must be adopted in terms of desired results instead of the means of achieving those 1.22 results, avoiding wherever possible the incorporation of specifications of particular methods 1.23 or materials. To that end the code must encourage the use of new methods and new materials. Section 1.1 City Council Packet Page Number 89 of 165 G7, Attachment 2 02/02/21 REVISORSS/KR 2.1 Except as otherwise provided in sections 326B.101 to 326B.194, the commissioner shall 2.2 administer and enforce the provisions of those sections. 2.3(b)The commissioner shall develop rules addressing the plan review fee assessed to 2.4 similar buildings without significant modifications including provisions for use of building 2.5 systems as specified in the industrial/modular program specified in section 326B.194. 2.6 Additional plan review fees associated with similar plans must be based on costs 2.7 commensurate with the direct and indirect costs of the service. 2.8(c)Beginning with the 2018 edition of the model building codes and every six years 2.9 thereafter, the commissioner shall review the new model building codes and adopt the model 2.10 codes as amended for use in Minnesota, within two years of the published edition date. The 2.11 commissioner may adopt amendments to the building codes prior to the adoption of the 2.12 new building codes to advance construction methods, technology, or materials, or, where 2.13 necessary to protect the health, safety, and welfare of the public, or to improve the efficiency 2.14 or the use of a building. 2.15(d)Notwithstanding paragraph (c), the commissioner shall act on each new model 2.16 residential energy code and the new model commercial energy code in accordance with 2.17 federal law for which the United States Department of Energy has issued an affirmative 2.18 determination in compliance with United States Code, title 42, section 6833. Beginning in 2.19 2022, the commissioner shall act on the new model commercial energy code by adopting 2.20 each new published edition of ASHRAE 90.1 or a more efficient standard, and amending 2.21 it as necessary to achieve a minimum of eight percent energy efficiency with each edition, 2.22 as measured against energy consumption by an average building in each applicable building 2.23 sector in 2003. These amendments must achieve a net zero energy standard for new 2.24 commercial buildings by 2036 and thereafter. The commissioner may adopt amendments 2.25 prior to adoption of the new energy codes, as amended for use in Minnesota, to advance 2.26 construction methods, technology, or materials, or, where necessary to protect the health, 2.27 safety, and welfare of the public, or to improve the efficiency or use of a building. Section 1.2 City Council Packet Page Number 90 of 165 G7, Attachment 3 RESOLUTION NO. ___________ Resolution of Support for Better Building Standards in the State of Minnesota WHEREAS, there is overwhelming scientific consensus that climate change is a significant threat to human civilization and is caused primarily by the combustion of fossil fuels; and WHEREAS, buildings account for approximately 40% of all the energy used in Minnesota and new development practices have the opportunity to make the greatest longstanding impact; and WHEREAS, the State of Minnesota is not on track to meet its goal of an 80% carbon reduction by 2050; and WHEREAS, the City of Maplewood is not on track to meet its 2040 Comprehensive Plan energy goal of an 80% carbon reduction by 2050; and WHEREAS, high-efficiency construction presents opportunities for workers in manufacturing, construction, and service sectors, and it is essential that workers play a role in helping drive innovation towards a clean energy economy while creating and maintaining family- sustaining jobs; and WHEREAS, the City of Maplewood is interested in improving health using environmentally conscious efforts; and WHEREAS, the City of Maplewood is interested in supporting economic development through climate action; and WHEREAS, the City of Maplewood is already experiencing the impacts of a changing climate; and WHEREAS, highly efficient buildings enhance financial and environmental resilience for building owners and tenants; and WHEREAS, the City of Maplewood supports an equitable and just transition to a low- carbon society; and WHEREAS, the "Improving building energy efficiency in commercial and multi-family construction" report by the State of Minnesota recommends that the current statewide commercial energy code be advanced and accelerated such that it achieves net zero carbon/energy by 2036. City Council Packet Page Number 91 of 165 G7, Attachment 3 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City formally adopts a policy to support state legislation leading to higher performing commercial buildings through advanced energy performance standards. The Maplewood City Council adopts this resolution on _____________________. City Council Packet Page Number 92 of 165 G8 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Cooperative Funding Agreement for the Rice Larpenteur Alliance Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Cities of Maplewood, Roseville, and St. Paul, and Ramsey County have a mutual interest in identifying critical redevelopment and reinvestment opportunities within the Rice Street and Larpenteur Avenue neighborhood. A Cooperative Funding Agreement memorializes respective obligations and funding to support the professional services for the project. Recommended Action: Motion to approve the Cooperative Funding Agreement for Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $10,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The city’s share of the cooperative funding agreement is included in the EDA’s 2021 budget. Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The vision for the Rice Street and Larpenteur Avenue Gateway Corridor is a safe, engaging, and inviting neighborhood center that includes common space, a high-quality pedestrian environment, and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together. Background The cities of Maplewood, Roseville, and Saint Paul, and Ramsey County have been working collaboratively to bring attention to the Rice Street and Larpenteur Avenue neighborhoods. The group was initially organized through meeting facilitation by the St. Paul Area Chamber of City Council Packet Page Number 93 of 165 G8 Commerce. In 2017, the group retained consultants from Perkins+Will to act as project managers for a multi-jurisdictional visioning plan. Perkins+Will convened a yearlong planning process that included public engagement meetings, soliciting feedback, and leading content creation resulting in the Rice Street – Larpenteur Avenue Gateway Area Vision Plan. The vision plan can be accessed by visiting www.riceandlarpenteur.com . In April 2019, the three cities collectively approved a cooperative funding agreement and retained the St. Paul Area Chamber of Commerce to lead the implementation phase of the vision plan. The annual cooperative funding agreement was again approved by each of the cities in 2020. Some of the highlights of the Rice Larpenteur Alliance over the past year include: Launched community-based advisory board with 50 members representing neighborhood residents, businesses, non-profits and government officials Connected local businesses and residents with COVID-19 relief programs Hosted the Rice & LarpenTOUR outdoor community event Advocated for the prioritization of the Rice-Robert arterial bus rapid transit corridor. Created four new public art installations. For 2021, the cities would continue to retain the St. Paul Area Chamber of Commerce to lead the work of the alliance. The contract would be funded by contributions from each of the cities. The financial contributions from each of the partners would be as follows: Saint Paul – $75,000.00 (60%) Maplewood – $10,000.00 (8%) Roseville – $40,000.00 (32%) Attachments 1.Cooperative Funding Agreement – Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services City Council Packet Page Number 94 of 165 G8, Attachment 1 COOPERATIVE FUNDING AGREEMENT RICE ST AND LARPENTEUR AVE GATEWAY ALLIANCE CONSULTING SERVICES THIS COOPERATIVE FUNDING AGREEMENT is between the City of Maplewood, the City of St. Paul and the City of Roseville (collectively referred to as “Collaborative Agency Partners” or “Parties” and individually as “Collaborative Agency Partner” or “Party”) as of the last date of signature of the parties below. WHEREAS, the Collaborative Agency Partners border each other in an area approximately located at the intersection of Rice Street and Larpenteur Avenue in Ramsey County, Minnesota (“Border Area”); WHEREAS, the Collaborative Agency Partners have a mutual interest in identifying critical redevelopment and reinvestment opportunities within the Border Area and across municipal boundaries; WHEREAS, the Collaborative Agency Partners individually adopted the Rice and Larpenteur Gateway Area Vision Plan (“Visioning Plan”) in 2018; WHEREAS, each Collaborative Agency Partner has contributed financial support to fund the professional services necessary to build a Rice and Larpenteur Alliance to execute the Visioning Plan; WHEREAS, the Collaborative Agency Partners issued a Request for Proposals for consulting services to begin implementation of the Visioning Plan on January 7, 2019; and WHEREAS, the Collaborative Agency Partners interviewed finalists on February 12, 2019 and unanimously selected the Saint Paul Area Chamber of Commerce to lead the implementation phase of the Visioning Plan; and WHEREAS, the Saint Paul Area Chamber of Commerce has adequately performed duties assigned between March 9, 2020 and March 1, 2021, and WHEREAS, the Collaborative Agency Partners unanimously agree to renew the contract with the Saint Paul Area Chamber of Commerce for March 2, 2021-March 1, 2022, and WHEREAS, the Collaborative Agency Partners desire to centralize the funding of such professional services to the Saint Paul Area Chamber of Commerce through a Contract Manager; and, WHEREAS, the Collaborative Agency Partners desire to memorialize in writing their respective obligations through this Cooperative Funding Agreement. NOW, THEREFORE, intending to be bound by the mutual promises and obligations contained herein, the parties hereby agree as follows: 1. Contract Manager. The City of Roseville shall serve as the Contract Manager for the purposes of this Agreement and hereby agrees to the following obligations: A. The Contract Manager shall solicit, execute, and manage a Professional Services Agreement with the Saint Paul Area Chamber of Commerce to continue implementation of the Visioning Plan. B. Prior to execution of such Professional Services Agreement, the Contract Manager shall consult with representatives of each Collaborative Agency Partner to determine the appropriate desired scope of services, identity of the design firm, and material contractual terms. C. Disburse payments to the Saint Paul Area Chamber of Commerce from funds collected pursuant to Section 2 below in an amount not to exceed $125,000. 2. Financial Contributions. The Collaborative Agency Partners shall each contribute financial support to satisfy contractual fees and expenses incurred by the Professional Services Agreement referenced in Section 1 above. Such financial support shall be proportionate to the following methodology: City Council Packet Page Number 95 of 165 G8, Attachment 1 A. The City of Saint Paul shall contribute $75,000.00 (60%). B. The City of Maplewood shall contribute $10,000.00 (8%). C. The City of Roseville shall contribute $40,000.00 (32%). Each Collaborative Agency Partner shall remit its proportional financial contribution to the Contract Manager no later than March 31, 2021. In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in unused funds, such remaining amount shall be refunded to the Collaborative Agency Partners in the same proportional methodology as their financial contributions. In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in the Collaborative Agency Partners contributing additional financial support, an amendment to this agreement and the Professional Services Agreement shall occur. 3. Indemnification. Pursuant to Minn. Stat. § 471.59, Subd.1a.(a) each Party will be responsible for its own acts and omissions and those of its officers, agents and employees with respect to any claims, lawsuits, attorney fees or expenses for personal or property damages, losses or injuries, resulting from any activities undertaken pursuant to this Agreement. Nothing herein is intended or shall result in a waiver of the defenses or immunities, or monetary limits on damages that each is entitled to by law. 4. Liability Limitations. It is understood and agreed that the Parties’ liability shall be limited by the provisions of Minnesota Statutes, chapter 466, and/or other applicable law. The hold harmless provision of this Agreement does not constitute a waiver by any Party of any limitations on liability provided under Minnesota Statutes, section 466.04, as amended. To the fullest extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the Parties that they shall be deemed a “single governmental unit” for the purposes of liability, all as set forth in Minnesota Statutes, section 471.59, subdivision 1a(a) as amended. Each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Parties. Each Party agrees to promptly notify the other Parties if it knows or becomes aware of any facts or allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages, losses, costs or expenses, involving or reasonably likely to involve the other Parties, and arising out of acts or omissions related to this Agreement. 5. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. 6. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by all Parties. 7. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota. 8. Government Data/Privacy. Each Party, its employees, officials and agents, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. 9. Waiver. The waiver by any Party of any breach or failure to comply with any provision of this Agreement by another Party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. 2 City Council Packet Page Number 96 of 165 G8, Attachment 1 10. Notices. All notices and other communications pursuant to this Agreement must be in writing and must be given by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below: To Roseville: City of Roseville 2660 Civic Center Drive Roseville, MN 55113 To Maplewood: City of Maplewood 1830 County Road B East. Maplewood, MN 55109 To Saint Paul: City of Saint Paul 15 Kellogg Boulevard West Saint Paul, MN 55102 Attn: PED 11. Savings Clause. If any court finds any portion of this Agreement to be contrary to law, invalid, or unenforceable, the remainder of the Agreement will remain in full force and effect and each remaining term or provision of this Agreement shall be valid and enforceable to the fullest extent permitted. 12. Counterparts.The Parties may sign this Agreement in counterparts, each of which constitutes an original, but all of which together constitute one instrument. 13. Electronic Signatures. The P arties agree that the electronic signature of a P arty to this Agreement shall be as valid as an original signature of such P arty and shall be effective to bind such P arty to this Agreement. P arties further agree that any document (including this Agreement and any attachments or exhibits to this The Agreement) containing, or to which there is affixed, an electronic signature shall be deemed (i) to be “written” or “in writing,” (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files. For purposes hereof, “electronic signature” also means a manually signed original signature that is then transmitted by any electronic means, including without limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., via PDF) P arty’s failure to produce the original signature of any electronically transmitted of an original signature. Any signature shall not affect the enforceability of this Agreement. 14. Effective Date. This Agreement is effective on the date last executed by one of the Parties below. IN WITNESS WHEREOF, the City of Roseville, as to role of Contract Manager, and Collaborative Agency Partners have caused this Cooperative Funding Agreement to be executed by their duly authorized representatives. CITY OF ROSEVILLE By: _____________________________________________ Dan Roe Its: Mayor Date: _____________________________________________ By: _____________________________________________ Patrick Trudgeon Its: City Manager Date: _____________________________________________ 3 City Council Packet Page Number 97 of 165 G8, Attachment 1 CITY OF SAINT PAUL Approved as to form: _____________________________________ Assistant City Attorney By: _____________________________________________ Its: Mayor / Deputy Mayor Date: _____________________________________________ By: _____________________________________________ John McCarthy Its: Director, Office of Financial Services Date: _____________________________________________ CITY OF MAPLEWOOD By: _____________________________________________ Marylee Abrams Its: Mayor Date: _____________________________________________ By: _____________________________________________ Melinda Coleman Its: City Manager Date: _____________________________________________ 4 City Council Packet Page Number 98 of 165 G9 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman REPORT FROM:Steven Love, Public Works Director/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER:Steven Love AGENDA ITEM: Bituminous Material Purchases for 2021 Season Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will consider authorizing the purchase of bituminous materials for the 2021 maintenance season. Recommended Action: Motion to authorize the Street Superintendent to purchase bituminous materials in an amount up to $80,000 for the 2021 street maintenance season. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$80,000.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Maplewood streets are a vital part of the City’s infrastructure and the condition of these streetshave a direct impact on the quality of life for residents and businesses. City staff utilize the bituminous materials for pothole repairs of City streets. Background An allocation is made in the Public Works operating budget each year for the purchase of bituminous materials in order to maintain roads through patching, spot paving, shouldering, and bituminous curb repairs. It is anticipated that the cost for the bituminous purchases will be $80,000 for the 2021 maintenance season. City Council Packet Page Number 99 of 165 G9 The proposed supplier of bituminous materials is T.A. Schifsky and Sons due to their nearby location in North St. Paul and their competitive pricing. The second closest asphalt plant is owned by the City of St. Paul, requiring an approximate 60 minute round trip. By adding the extra travel time per load, the City’s bituminous maintenance operations would be much less effective. Attachments None. City Council Packet Page Number 100 of 165 G10 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman REPORT FROM:Steven Love, Public Works Director/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER: Steven Love AGENDA ITEM: Ramsey County Public Works to Perform 2021 Street Striping Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will consider authorizing Ramsey County Public Works to perform pavement striping for the City of Maplewood. Recommended Action: Motion to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $25,000. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$25,000.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Pavement striping of City maintained streets is essential to the safety of vehicular and pedestrian traffic. Background An allocation is made in the Public Works operating budget each year for the purchase of street striping services. It is anticipated that the cost for striping services will be $25,000 in 2021. Maplewood has received Ramsey County’s annual notification for 2021 street striping request. Each yearstaff evaluatesexisting striping conditions, any upcoming projects, and all planned maintenance operations. Typically, 50% of the striping throughout the City is repainted by the County each year. Staff recommends to do the same for 2021. Attachments None. City Council Packet Page Number 101 of 165 G11 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steve Love, Director of Public Works/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER:Steve Love AGENDA ITEM: Maplewood Building 1902 HVAC Upgrade Project, City Project 19-18 a.Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 and No. 2. b.Resolution Directing Final Payment and Acceptance of Project. Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City Council will consider approving the attached resolution Directing Modification of Existing Construction Contract, Change Order No.1 and No. 2, City Project 19-18. Additionally, the City Council will consider approving the attached resolution Directing Final payment and Acceptance of Project for the Maplewood Building 1902 HVAC Upgrade Project, City Project 19-18. Recommended Action: a.Motion to approve the attached resolution directing modification of existing construction contract, Change Order No.1 and No. 2, City Project 19-18 b.Motion to approve the attached resolution for final payment and acceptance of Maplewood Building 1902 HVAC Upgrades, City Project 19-18. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$184,781 (including approved contract total and proposed change orders) Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The adopted budget totalis $269,000 and is financed through the Building Maintenance Fund. The total estimated project cost, including design and inspection, is $212,566andis $56,434 less than the approved budget. No adjustments to the approved budget are needed. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City Council Packet Page Number 102 of 165 G11 The HVAC system is a critical piece of equipment for heating, ventilating, and cooling of the 1902 building. The project is consistent with the asset management report completed in 2015 which identified the 1902 HVAC system as in need of replacement as it has reached its useful life. Background The City Council awarded a construction contract to NAC Mechanical and Electrical Services for Building 1902 HVAC Upgrades, City Project 19-18, in an amount of $180,900. During the construction of the project several items were identified as in need of replacement resulting in an increase to the project contract. These items are summarized and included in Change Order No. 1 and Change Order No. 2(see attached Change Order No. 1 and No. 2). The net increase for Change Order No. 1($2,137.00)and Change Order No. 2 ($1,744.00) will increase the final project construction contract amount by $3,881from $180,900 to $184,781. No adjustments to the approved budget are needed. The contractor, NAC Mechanical and Electrical Services, has completed the HVAC replacement. City staff has reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Attachments 1.Change Order No. 1, City Project 19-18 2.Change Order No. 2, City Project19-18 3.Project Consultant, LHB, letter of Final Completion. 4.Resolution Directing Modification of Existing Construction Contract, Project 19-18. 5.Resolution Directing Final Payment and Acceptance of Project, Building 1902 HVAC Upgrades, Project 19-18. City Council Packet Page Number 103 of 165 G11 Attachment 1 City Council Packet Page Number 104 of 165 G11, Attachment 2 City Council Packet Page Number 105 of 165 G11, Attachment 3 City Council Packet Page Number 106 of 165 G11, Attachment 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 19-18, CHANGE ORDER NO.1 and CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood 1902 Building HVAC Upgrade Project, 19-18,and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Maplewood 1902 Building HVAC Upgrade project, 19-18, Change Order No. 1 and Change Order No. 2. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1.The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 and Change Order No. 2 which is an increase of$3,881.00. The revised contract amount is $184,781.00 th Adopted by the Maplewood City Council on this 8day of March 2021. City Council Packet Page Number 107 of 165 G11, Attachment 5 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAPLEWOOD BUILDING 1902 HVAC UPGRADES PROJECT, CITY PROJECT 19-18 WHEREAS, the City Council of Maplewood, Minnesota has heretoforeordered the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, is completeand recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 19-18 is complete and maintenance of the improvements are acceptedby the City; the final construction cost is $184,781.00. Final payment to NAC Mechanical& Electrical Service, Inc. and release of any retainage or escrow is hereby authorized. th Adopted by the Maplewood City Council on this 8day of March 2021. City Council Packet Page Number 108 of 165 H1 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08 a.Public Hearing 7:00 pm b.Resolution Ordering Improvement after Public Hearing (4 votes) Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Public Hearing for this project has been scheduled for 7:00 p.m., Monday, March 8, 2021. Notices of the Public Hearing have been mailed and published. The Feasibility Study was accepted by the City Council on January 25, 2021, with a Resolution Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing. The City Council will consider ordering the improvements following the Public Hearing.A super majority vote is required to order the project. Recommended Action: a.Hold a Public Hearing b.Motion to approve the attached Resolution Ordering the Improvement for the Montana- NebraskaArea Pavement Rehabilitation, City Project 20-08(Four affirmative votes are required to approve this resolution). Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$2,328,400.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination oftheStreet Revitalization Fund, Special Benefit Assessments, the Environmental UtilityFund, the Sanitary Sewer Fund and theW.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. TheMontana-Nebraskaarea neighborhood streets are an important part of the City’s infrastructure. The streets in this area have deteriorated and are in need of repair and replacement. City Council Packet Page Number 109 of 165 H1 Background The Feasibility Study for the Montana-NebraskaArea Pavement Rehabilitation,City Project 20-08, is complete and available in the office of the City Engineer.The study includes information on the proposed improvements, costs, and financing. The Montana-Nebraskaarea neighborhood streets total approximately 2.79miles in length which have an average pavement condition index(PCI)rating of 37(on a scale of 0 to 100) according to the most recent street rating survey.The neighborhood is generally bounded by Larpenteur Avenue on the north, McKnight Road on the west, Century Avenue to the east and Maryland Avenue on the south(see project location map, attachment 2). This project is a part of the approved 2021 – 2025 Capital Improvement Plan (CIP).Should the project be approved, construction would begin in MayorJune of2021. The aging and deteriorating condition of roads shown on the project map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of servicefor the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The watermain within the project area is generally in good condition and meets current standards. Saint Paul Regional Water Services (SPRWS) is not recommendingmajor watermain improvements at this time.Minor repairs to the sanitary sewer system are anticipated, including the adjustment of existing castingsto meet the proposed road grade and replacement of broken or outdatedpieces. Minor upgrades to the storm sewer system are currently proposed to mitigate current drainage issues in the project area.These include replacement of damaged storm castings andadjustment rings, removal andreplacement of deteriorated storm sewer structures and adjustment of existing castings to meet the proposed road grade. Neighborhood Correspondence The feasibility report was ordered to be prepared at the October 12, 2020City Council meeting. A letter was mailed to the residents on October 13, 2020to provide information on the Council’s action and to notify them that preliminary engineering and site reviews would begin along the project streets.An informational packet was sent to residents impacted by the project on December 15, 2020. Thepacket included a project location map, frequently asked questions brochure and an assessment information brochure. The first neighborhood meeting was held on December 21, 2020 on the Zoom virtual meeting platform due to the COVID-19 Pandemic. Neighborhood Meetings are typically held in person at the Maplewood Community Center. Staff mailed out the invitation on December 15, 2020 to approximately 287 impacted property owners and approximately 21 residents attended. The meeting generally ran from 6:00 pm to 7:00 pm including a presentation, question/answer session, and one-on-one conversations with City Engineering Staff. Items presented at this meeting included information about the public improvement process, an explanation of why these streets were chosen for improvements, project scope, proposed assessments, funding sources, and an estimated project timeline. A recording of the presentation and meeting dialog is available on the city website for viewing. Additional neighborhood meetings and further stakeholder correspondence is planned throughout the public improvement process to continue conversations with area residents to ensure that City Council Packet Page Number 110 of 165 H1 everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Discussion The existing public infrastructure for the streets in the project area generally consists of an asphalt pavement section, concrete curb & gutter, storm sewer, sanitary sewer, and water utilities. Pavement rehabilitation of the streets will include reclamation (grinding andmixing) of the existing aggregate base and asphalt pavement. After the reclamation process, two new layers of asphalt pavement are to be installed.The project will also include sub gradesoilcorrections in areas of poor structural strength and spot replacement of deteriorated curb. Minor upgrades to the storm sewer system within the project area are proposed to address known drainage issues within the neighborhood.Adjustment and or replacement of damaged water system and sanitary sewer surface castingsare proposed as well. The Feasibility Report confirms the proposed project is feasible, necessary, and cost effective from an engineering standpoint.The Council approved the Feasibility Report onJanuary 25, 2021. The Public Hearing is a meeting at which the residents have the opportunity to comment on the proposed improvements.In order to proceed with the project, a super majority vote from City Council is needed for ordering ofthe improvement after public testimony is received at the Public Hearing. Estimated Project Cost The total estimated project cost is $2,328,400and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$1,808,30078% Drainage Improvements$310,90013% Sanitary Sewer Improvements$119,1005% Water System Improvements$90,1004% Total Estimated Project Cost:$2,328,400100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. City Council Packet Page Number 111 of 165 H1 Preliminary Project Funding Plan The project is proposed to be financed as outlined below. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Street Revitalization Fund$886,64338% Special Benefit Assessments$921,65740% Sanitary Sewer Fund$119,1005% Environmental Utility Fund$310,90013% W.A.C. Fund$90,1004% Total Estimated Project Funding:$2,328,400100% The improvements are proposed to be financed through a combination of Special Benefit Assessments to the benefiting properties, Street Revitalization Fund (Gas Franchise Fees), the Sanitary Sewer Fund, the Environmental Utility Fund and W.A.C. funds. Anupdate to the financing plan may be needed in the future after the special benefits appraisaland bids from contractorsarereceived.The proposed project funding plan has been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area.The rates established in the City’s Special Assessment Policy were utilized for cost recovery estimation purposes for this project. Residential o Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit o Residential Duplex Unit, Pavement Rehabilitation Rate = $1,955/unit o ResidentialMontana Quadplex’s, Pavement Rehabilitation Rate = $1,911.50/unit There are a total of 289assessable residential and multi-family parcels within the project area. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. City Council Packet Page Number 112 of 165 H1 Project Schedule The following is a tentative schedule for City Project 20-08should it be determined to proceed with the project: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/25/2021 Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/22/2021 Authorize Preparation of Assessment Roll Bid Opening4/16/2021 Award Contract5/10/2021 Begin ConstructionJune 2021 Accept Assessment Roll & Order Assessment Hearings8/9/2021 Assessment Hearing9/13/2021 Adopt Assessment Roll9/13/2021 Complete Construction October 2021 Assessments Certified to Ramsey CountyNovember 2021 Attachments 1. Resolution Ordering Improvements 2. Project Location Map 3. Project 20-08 Public Hearing Presentation City Council Packet Page Number 113 of 165 H1, Attachment 1 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 25, 2021, a date for a Council hearing was set on the proposed street improvements for the Montana- NebraskaArea Pavement Rehabilitation, City Project 20-08; and WHEREAS,a notice wasmailed ten days in advance to residentsand a notice of the th hearing was published, and the hearing was duly held on March 8, 2021; and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08. 2.Such improvements ordered as proposed in the Council resolution adopted on th the 8day of March, 2021. 3.The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as th previously directed by the City Council at the January 25, 2021council meeting. 4.The Finance Director was authorized to make the financial transfers necessary th for the preparation of plans and specifications at the January 25, 2021council meeting. A budget of $2,328,400 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding SourceTotal Amount% of Total Street Revitalization Fund$886,64338% Special Benefit Assessments$921,65740% Sanitary Sewer Fund$119,1005% Environmental Utility Fund$310,90013% W.A.C. Fund$90,1004% Total Estimated Project Funding:$2,328,400100% th Approved this 8day of March, 2021. City Council Packet Page Number 114 of 165 H1, Attachment 2 City Council Packet Page Number 115 of 165 H1, Attachment 3 March 8, 2021 Public Hearing City Project 20-08 Rehabilitation Ordering Improvements Area Pavement Presented to Maplewood City Council Montana-Nebraska Љ City Council Packet Page Number 116 of 165 H1, Attachment 3 Provide safe, efficient, sustainable, cost- Ñ effective, and well-maintained roads and transportation systemsÒ Strategic Plan ÏGuiding our Future ¤ Project established in the approved 2021-2025 Capital Improvement PlanKey component in meeting the CityÔs Infrastructure and Asset Management Strategic Priority ¤¤ Љ City Council Packet Page Number 117 of 165 H1, Attachment 3 Project Streets Poor pavement condition (2.79 Miles -Average PCI Rating Ï37/100)The pavement has deteriorated to the point where patching is no longer cost-effective.Majority of Concrete Curb and Gutter in good conditionUnderground Utilities generally in good condition ¤¤¤¤ Љ City Council Packet Page Number 118 of 165 H1, Attachment 3 Public Outreach December 2020December 21, 2020March 2, 2021 ¤¤¤ Informational Packet Neighborhood MeetingsPhone calls, emails, and one on one meetingsAdditional Neighborhood MeetingsLetters and Flyers ¤¤¤¤¤ Current EffortsFuture Outreach Љ City Council Packet Page Number 119 of 165 H1, Attachment 3 Project Scope Reclamation (grinding) of existing pavementTwo new layers of asphalt pavementSpot replacement of deteriorated concrete curb and gutterMinor Storm Sewer RepairsUtility manhole lid adjustments ¤¤¤¤¤ Љ City Council Packet Page Number 120 of 165 H1, Attachment 3 Project Funding Sources Estimated Project Cost Recovery W.A.C. Fund$90,1004% Funding SourceTotal Amount% of Total Sanitary Sewer Fund$119,1005% Street Revitalization Fund$886,64338% Environmental Utility Fund$310,90013% Special Benefit Assessments$921,65740% Total Estimated Project Funding:$2,328,400100% Overall Project Cost Estimated at $2,328,400 0 City Council Packet Page Number 121 of 165 H1, Attachment 3 What is a Special Assessment? Funding source utilized to finance a portion of public improvementsProperty abutting improvements pay an assessment for the direct benefit to the propertyMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine the direct benefit received by propertiesPer Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property ¤¤¤¤¤ Љ City Council Packet Page Number 122 of 165 H1, Attachment 3 Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ¤¤¤¤ Residents will be mailed an official assessment notice ¤ Assessment Hearing ÏSeptember 2021 Prior to the Assessment Hearing ¤¤ Љ City Council Packet Page Number 123 of 165 H1, Attachment 3 Next Steps ÏSeptember 2021 g ÏMay 2021 n t i c r a ÏTonight a r e t g n H n i o t r n C a e f e Super majority (Minimum of 4) votes requiredSimple majority vote required o H m ¤¤ s d c s Public input on the proposed improvementsDesign ÏBid Opening April i r l e a ¤¤ b s Public input on the proposed assessments s w u PAA¤Construction ÏJune thru September 2020 Љ City Council Packet Page Number 124 of 165 H1, Attachment 3 Recommendation Hold Public HearingApproval of the attached Resolution Ordering the Improvement for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 (Four affirmative votes are required to approve this resolution). ¤¤ Љ City Council Packet Page Number 125 of 165 H2 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Southcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09 a.Public Hearing 7:00 pm b.Resolution Ordering Improvement after Public Hearing (4 votes) Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Public Hearing for this project has been scheduled for 7:00 p.m., Monday, March 8, 2021. Notices of the Public Hearing have been mailed and published. The Feasibility Study was accepted by the City Council on January 25, 2021, with a Resolution Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing. The City Council will consider ordering the improvements following the Public Hearing.A super majority vote is required to order the project. Recommended Action: a.Hold a Public Hearing b.Motion to approve the attached Resolution Ordering the Improvement for the Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09(Four affirmative votes are required to approve this resolution). Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$2,072,200.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination oftheStreet Revitalization Fund, Special Benefit Assessments, the Environmental UtilityFund, the Sanitary Sewer Fund and theW.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. TheSouthcrest-Ferndale area neighborhood streets are an important part of the City’s infrastructure.The streets in this area have deteriorated and are in need of repair and replacement. City Council Packet Page Number 126 of 165 H2 Background The Feasibility Study for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, is complete and available in the office of the City Engineer.The study includes information on the proposed improvements, costs, and financing. The Southcrest-Ferndalearea neighborhood streets total approximately 2.55miles in length and have an average pavement condition index(PCI)rating of 34(on a scale of 0 to 100) according to the most recent street rating survey.The neighborhood is generally bounded by Linwood Avenue on the north, McKnight Road on the west, Century Avenue to the east and Interstate 494 on the south(see project location map, attachment 2). This project is a part of the approved 2021 – 2025 Capital Improvement Plan (CIP).Should the project be approved, construction would begin in June of2021. The aging and deteriorating condition of roads shown on the project map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The watermain within the project area is generally in good condition and meets current standards. Saint Paul Regional Water Services (SPRWS) is not recommendingmajor watermain improvements at this time.Minor repairs to the sanitary sewer system are anticipated, including the adjustment of existing castingsto meet the proposed road grade and replacement of those broken or outdated.Minor upgrades to the storm sewer system are currently proposed to mitigate current drainage issues in the project area.These include replacement of damaged storm castings and adjustment rings, removal andreplacement of deteriorated storm sewer structures and adjustment of existing castings to meet the proposed road grade. Neighborhood Correspondence The feasibility report was ordered to be prepared at the October 12, 2020City Council meeting. A letter was mailed to the residents on October 13, 2020to provide information on the council’s action and to notify them that preliminary engineering and site reviews would begin along the project streets.An informational packet was sent to residents impacted by the project on December 15, 2020.The packet included a project location map, frequently asked questions brochure and an assessment information brochure. The first neighborhood meeting was held on December 22, 2020 on the Zoom virtual meeting platform due to the COVID-19 pandemic. Staff mailed out the invitation on December 15, 2020 to approximately 211impacted property owners and approximately 11 residents attended. The meeting generally ran from 6:00 pm to 7:00 pm including a presentation, question/answer session, and one-on-one conversations with City Engineering Staff. Items presented at this meeting included information about the public improvement process, an explanation of why these streets were chosen for improvements, project scope, proposed assessments, funding sources, and an estimated project timeline. A recording of the presentation and meeting dialog is available on the City website for viewing. Additional neighborhood meetings and further stakeholder correspondence is planned throughout the public improvement process to continue conversations with area residents to ensure that City Council Packet Page Number 127 of 165 H2 everyone affected by the potential project is well informed and has had multiple chances to provide input on the project. Discussion The existing public infrastructure for the streets in the project area generally consists of an asphalt pavement section, concrete curb andgutter, storm sewer, sanitary sewer, and water utilities. Pavement rehabilitation of the streets will include reclamation (grinding andmixing) of the existing aggregate base and asphalt pavement. After the reclamation process, two new layers of asphalt pavement are to be installed.The project will also include sub gradesoilcorrections in areas of poor structural strength and spot replacement of deteriorated curb. Minor upgrades to the storm sewer system within the project area are proposed to address known drainageissues within the neighborhood.Adjustment and or replacement of damaged water system and sanitary sewer surface castingsare proposed as well. The Feasibility Report confirms the proposed project is feasible, necessary, and cost effective from th an engineering standpoint.The Council approved the Feasibility Report onJanuary 25, 2021. The Public Hearing is a meeting at which the residents have the opportunity to comment on the proposed improvements.In order to proceed with the project, a super majority vote from City Council is needed for ordering of the improvement after public testimony is received at the Public Hearing. Estimated Project Cost The total estimated project cost is $2,072,200and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$1,733,40084% Drainage Improvements$154,0007% Sanitary Sewer Improvements$106,0005% Water System Improvements$78,8004% Total Estimated Project Cost:$2,072,200100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. City Council Packet Page Number 128 of 165 H2 Preliminary Project Funding Plan The project is proposed to be financed as outlined below. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Street Revitalization Fund$1,005,45049% Special Benefit Assessments$727,95035% Sanitary Sewer Fund$106,0005% Environmental Utility Fund$154,0007% W.A.C. Fund$78,8004% Total Estimated Project Funding:$2,072,200100% The improvements are proposed to be financed through a combination of Special Benefit Assessments to the benefiting properties, Street Revitalization Fund (Gas Franchise Fees), the Sanitary Sewer Fund, the Environmental Utility Fund and W.A.C. funds. Anupdate to the financing plan may be needed in the future after the special benefits appraisaland bids from contractorsarereceived.The proposed project funding plan has been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area.The rates established in the City’s Special Assessment Policy were utilized for cost recovery estimation purposes. Residential o Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit There are a total of 211assessable residential and multi-family parcels within the project area. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. City Council Packet Page Number 129 of 165 H2 Project Schedule The following is a tentative schedule for City Project 20-09should it be determined to proceed with the project: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/25/2021 Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/22/2021 Authorize Preparation of Assessment Roll Bid Opening4/16/2021 Award Contract5/10/2021 Begin ConstructionJune 2021 Accept Assessment Roll & Order Assessment Hearings8/9/2021 Assessment Hearing9/13/2021 Adopt Assessment Roll9/13/2021 Complete Construction October 2021 Assessments Certified to Ramsey CountyNovember 2021 Attachments 1. Resolution Ordering Improvements 2. Project Location Map 3. 20-09 Public Hearing Presentation City Council Packet Page Number 130 of 165 H2, Attachment 1 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 25, 2021, a date for a council hearing was set on the proposed street improvements for the Southcrest- FerndaleArea Pavement Rehabilitation, City Project 20-09; and WHEREAS,a notice wasmailed ten days in advance to residentsand a notice of the th hearing was published, and the hearing was duly held on March 8, 2021; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to theSouthcrest-FerndaleArea Pavement Rehabilitation, City Project 20-09. 2.Such improvements ordered as proposed in the Council resolution adopted on th the 8day of March, 2021. 3.The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as th previously directed by the City Council at the January 25, 2021council meeting. 4.The Finance Director was authorized to make the financial transfers necessary th for the preparation of plans and specifications at the January 25, 2021council meeting. A budget of $2,072,200 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding SourceTotal Amount% of Total Street Revitalization Fund$1,005,45049% Special Benefit Assessments$727,95035% Sanitary Sewer Fund$106,0005% Environmental Utility Fund$154,0007% W.A.C. Fund$78,8004% Total Estimated Project Funding:$2,072,200100% th Approved this 8day of March, 2021. City Council Packet Page Number 131 of 165 H2, Attachment 2 City Council Packet Page Number 132 of 165 H2, Attachment 3 March 8, 2021 Public Hearing City Project 20-09 Rehabilitation Ordering Improvements Area Pavement Presented to Maplewood City Council Southcrest-Ferndale Љ City Council Packet Page Number 133 of 165 H2, Attachment 3 Provide safe, efficient, sustainable, cost- Ñ effective, and well-maintained roads and transportation systemsÒ Strategic Plan ÏGuiding our Future ¤ Project established in the approved 2021-2025 Capital Improvement PlanKey component in meeting the CityÔs Infrastructure and Asset Management Strategic Priority ¤¤ Љ City Council Packet Page Number 134 of 165 H2, Attachment 3 Project Streets Poor pavement condition (2.55 Miles -Average PCI Rating Ï34/100)The pavement has deteriorated to the point where patching is no longer cost-effective.Majority of Concrete Curb and Gutter in good conditionUnderground Utilities generally in good condition ¤¤¤¤ Љ City Council Packet Page Number 135 of 165 H2, Attachment 3 Public Outreach December 2020December 22, 2020March 4, 2021 ¤¤¤ Informational Packet Neighborhood MeetingsPhone calls, emails, and one on one meetingsAdditional Neighborhood MeetingsLetters and Flyers ¤¤¤¤¤ Current EffortsFuture Outreach Љ City Council Packet Page Number 136 of 165 H2, Attachment 3 Project Scope Reclamation (grinding) of existing pavementTwo new layers of asphalt pavementSpot replacement of deteriorated concrete curb and gutterMinor Storm Sewer RepairsUtility manhole lid adjustments ¤¤¤¤¤ Љ City Council Packet Page Number 137 of 165 H2, Attachment 3 $78,8004% $727,95035%$106,0005%$154,0007% $1,005,45049% Estimated Project Cost Recovery Project Funding Sources W.A.C. Fund Funding SourceTotal Amount% of Total Sanitary Sewer Fund Street Revitalization Fund Environmental Utility Fund Special Benefit Assessments Overall Project Cost Estimated at $2,072,200 Total Estimated Project Funding:$2,072,200100% 0 City Council Packet Page Number 138 of 165 H2, Attachment 3 What is a Special Assessment? Funding source utilized to finance a portion of public improvementsProperty abutting improvements pay an assessment for the direct benefit to the propertyMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine the direct benefit received by propertiesPer Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property ¤¤¤¤¤ Љ City Council Packet Page Number 139 of 165 H2, Attachment 3 Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ¤¤¤¤ Residents will be mailed an official assessment notice ¤ Assessment Hearing ÏSeptember 2021 Prior to the Assessment Hearing ¤¤ Љ City Council Packet Page Number 140 of 165 H2, Attachment 3 Next Steps ÏSeptember 2021 g ÏMay 2021 n t i c r a ÏTonight a r e t g n H n i o t r n C a e f e Super majority (Minimum of 4) votes requiredSimple majority vote required o H m ¤¤ s d c s Public input on the proposed improvementsDesign ÏBid Opening April i r l e a ¤¤ b s Public input on the proposed assessments s w u PAA¤Construction ÏJune thru September 2020 Љ City Council Packet Page Number 141 of 165 H2, Attachment 3 Recommendation Hold Public HearingApproval of the attached Resolution Ordering the Improvement for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 (Four affirmative votes are required to approve this resolution). ¤¤ Љ City Council Packet Page Number 142 of 165 J1 CITY COUNCIL STAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use PermitResolution,White Bear Meadery,1320 County Road D Circle East Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Joshua Eckton, on behalf of White Bear Meadery, has submitted a request for a conditional use permit for the property located at 1320 County Road D Circle East. The applicant is requesting to operate a meadery, where wines made from fermented honey and sometimes fruits, are produced and sold on the property. The applicant is proposing to renovate the existing building (formerly Hillcrest Animal Hospital) and have a portion of the building used for the manufacturing and production of the wine, and a wine tasting room where prepackaged food and wines made on-site would be served. Recommended Action: Motion to approve a resolution approving a conditional use permit for the property located at 1320 County Road D Circle East, allowing a meadery to operate on the property, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on January 20, 2021. The initial 60-day review deadline for a decision is March 22, 2021. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. City Council Packet Page Number 143 of 165 J1 Background: Joshua Eckton on behalf of White Bear Meadery is requesting land use approval to allow for the business to purchase the property located at 1320 County Road D Circle East and begin operating a meadery in the existing building. White Bear Meadery has an existing business in operation at 1595 County Road E East in Gem Lake, but they have outgrown the space and plan to close the current location. Approval of this proposal would be an expansion for the business. They would continue operating at their current location in Gem Lake until the location in Maplewood is ready to open to the public. The applicant has indicated an interest in growing fruit trees and grapes on the property to showcase the ingredients and educate visitors to the business on the mead making process. There would also be local honey and local merchandise for sale to the public. In addition to selling samples of mead and bottles of mead, the applicant’s narrative indicates there will be non-alcoholic drink options available, some prepackaged foods and occasionally a food truck on-site for lunch and dinner. Finally, on occasion, the applicant would like to host small events on-site such as yoga, art classes or live music. For this review process, the applicant has submitted preliminary concept plans which currently do not include significant exterior or interior renovations. Certain building modifications or exterior site modifications may require further review by the City. Depending upon the extent of any future planned modifications, the applicant will be required to obtain necessary construction permits, or submit plans for review by the Community Design Review Board. Conditional Use Permit The proposed use requires a conditional use permit in the M1, light manufacturing district. The property is zoned and guided for commercial uses. City code section 44-636 allows for the manufacturing, production and sale of the wine on the premise as a permitted use. City code 44- 512 allows for beverage distribution and for the property to be used for a place of amusement, recreation or assembly, with a conditional use permit. Specific conditions have been added to the attached resolution to ensure the proposed use complies with the required findings of City Ordinance and to minimize any adverse effects to the surrounding property. Parking City Code Section 44-17 requires the following off-street parking: (4) Restaurant, cafe or tearoom: one space for each 50 square feet of floor space devoted to patron use. (8) Manufacturing and warehouse establishments: one space for each two employees, or one space for each 400 square feet of manufacturing space and one space for each 1,000 square feet of warehouse space, whichever is greater. Based on the preliminary floor plan submitted by the applicant, staff measured the square footage of the restaurant area and the manufacturing and warehouse area separately. The approximate square footage of each space is provided below with the parking standard applied: Restaurant, cafe or tearoom: 1,619 sq. ft. (1,619/50 = 32.38) 32.38 parking stalls Manufacturing: 1,054 sq. ft. (1054/400 = 2.63) 2.63 parking stalls Warehouse: 378 sq. ft. (standard not applicable) 0 parking stalls Based on the City’s parking requirements, the applicant is required to provide 35 parking stalls. The current preliminary site plan indicates there are 41 existing parking stalls on-site exceeding the City Council Packet Page Number 144 of 165 J1 requirement. Staff has added a condition requiring the applicant to submit a final seating chart and parking plan to staff for review. Staff Review Public Safety The Fire Department reviewed the proposal and will require the building to meet any applicable fire and safety codes. The fire protection systems and exit ways must be inspected and approved by the Fire Department prior to operation and issuance of a Certificate of Occupancy. The Police Department reviewed the proposal and has no concerns with the current proposal, however, has requested that the applicant consider installing lighting as appropriate to prevent theft, and cameras and alarm systems as this is a helpful tool for identifying crime if it should occur. Engineering The Engineering Department reviewed the proposal and will require the applicant to obtain a driveway permit and possibly a grading/erosion control permit depending upon the extent of the exterior site improvements. In addition, the applicant will need to make an application to the Metropolitan Council for a Sewer Accessibility Charge (SAC) determination prior to any permits being issued for the property. Environmental Health The City’s Environmental Health Official reviewed the proposal and determined that the applicant will need to apply for an annual food permit and go through the plan review process associated with the permit prior to operation. Board and Commission Review Community Design Review Board The current proposal does not require review by the Community Design Review Board. However, if the applicant proposes future modifications to the site or the building, those changes would be subject to review by the City. Planning Commission The Planning Commission held a public hearing for the conditional use permit on February 16, 2021, and voted unanimously to recommend approval of the permit. Citizen Comments Staff surveyed the surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received nine responses as shown below. 1. I am in support of the White Bear Meadery taking over the former animal hospital. I would hope that if the Meadery goes through, there would be some additional patrolling in the area to assess the traffic issues that may arise with an additional business in the neighborhood. (Jeanne Schaum, received via email, 1240 County Road D E) 2. I live in close proximity to the conditional use permit consideration. As this property is at the end of a cul-de-sac, and in a primarily residential area, I do have some concerns and questions: What will be the anticipated hours of use? Concerns about day and evening activity. City Council Packet Page Number 145 of 165 J1 What will be the anticipated volume of traffic? Concerns about traffic in a residential cul- de-sac, with families with children. Issues with speed of anticipated traffic. What is being considered for future development for other property on this street, and impact of additional traffic, parking, etc. if it might be more apartment/multi-unit buildings? Outdoor noise concern Sidewalk accessibility needs/concerns to keep foot traffic on public grounds and not on surrounding private grounds. We are quite a diverse neighborhood, with families from a variety of cultures, some of whom do not drink as part of their beliefs. What would be their approach to manage this in an inclusive way? (Patricia Gray, sent via email,1279 County Road D Circle East) 3. The same questions/response as above in response 1. (Kristine Meech, sent via email, 1272 County Rd D) 4. I received a letter from you on Jan 28, 2021 asking for input on the Conditional Use Permit the City is considering for the conversion of the Hillcrest Animal Hospital site (1320 County Rd D Cir E) to a Meadery. I appreciate you asking my opinion. I have a few questions that were not addressed in your letter and are things that I believe the City would also be interested in knowing. My questions and comments are as follows: They will be using Chemicals to ferment, fine and filter the Mead. There is no mention of Safety precautions or Safety Data sheets included for the Chemicals they will be using onsite. Also there was no discussion regarding how they will be disposing of these Chemicals and any byproducts from the Mead fermentation. Does the City have this information? There is also the matter of the Sanitizing equipment and process which are another source of potential pollution that should be addressed and discussed. Has a Phase 1 study been conducted on the site so that a Baseline can be established? I am assuming if a Financial Institution is involved in the purchase of the property they will possibly require one. The City should have a copy of this also. How is the Meadery planning to deal with the Carbon dioxide and any odors being produced in the fermentation tanks etc.? The onsite Mead lab will also be using agents and reagents that could be toxic and potentially harmful. What precautions etc. are planned so that no safety and pollution issues evolve? No mention was made in your letter or attachments regarding the volume of traffic this Business expects. Has the City looked at this and how it may affect residents? I am also wondering if anyone has determined the amount of Waste water this site would generate and can the current sewer system handle this increased volume? Does the City have an Environmental Consultant that could review this proposal and advise accordingly? I do not have an issue with the Business but just want to make sure that Safety and Health issues have been reviewed prior to issuing the Conditional Use permit and also that any traffic concerns be resolved beforehand. (James Taglia, sent via email, 1325 County Rd D Cir E) City Council Packet Page Number 146 of 165 J1 5. I'd love to see something like this in Maplewood. It’s unique and would be a nice change from chain names. (Name not provided, received via online comment form, 2990 Carey Heights Dr.) 6. Regarding the proposal for a meadery, I am not opposed to having the meadery, but I am opposed to having an area for children in that type of establishment. (Anonymous caller, received via voicemail, address not provided) 7. Regarding your letter for the conditional use permit, we would like to have them next door, no problems on our end. If you need anything to help them through this process so it helps them along, more than happy. We would like to help them get their little business started. (Steve, received via voicemail, Sparkle Auto 3065 Hwy 61 N) 8. I have several questions/concerns about this proposal: I assume White Bear Meadery will require a liquor license. I assume White Bear Meadery will require a commercial license. How is this property currently zoned, and does that zone designation run along Highway 61 only? What hours do they intend to operate? What type of merchandise will be sold other than honey and wine? This development would negatively impact this densely populated residential neighborhood. Many children would be at risk because of additional traffic in an already heavy traffic area, (which is a dead-end road), including transport trucks. And this traffic flows on to the already very busy County Road D. Why would a meadery offer yoga and art classes? Outdoor bands means more noise. And a Renaissance Fair Day - plus? This is the wrong use for this property and I urge the City of Maplewood to deny the Conditional Use Permit for White Bear Meadery. (Mary Dean, received via post mail, 1233 E. County Road D Vadnais Heights) 9. The plan that was sent to the neighbors about the proposed establishment listed above concerns a few of us on County D Circle. Here are a list of our concerns: The traffic it will produce - not just employees and customers, but the trucks hauling in materials to produce the wine. The noise- outside seating is proposed in the future. Not to mention events the establishment will have, weddings, etc. Will there be music outside or even inside? What are the proposed hours the winery will be opened to the public? Working hours? Is there enough room on the lot to accommodate all that is required? Outside seating, enough room to accommodate 79 people inside, including their vehicles? (Cindy Lemke, received via email, address not provided) Reference Information Site Description Site Size: 1.77 Acres Existing Land Use: Vacant commercial building Surrounding Land Uses North: City of Vadnais Heights, single-family condominiums East: Highway 61, automobile related (sales/repair) commercial businesses South: Automobile related (sales/repair) commercial businesses West: Single family residential City Council Packet Page Number 147 of 165 J1 Planning Existing Land Use: Commercial Future Land Use: Commercial Existing Zoning: M1, light manufacturing Attachments: 1.Conditional Use Permit Resolution (3 pages) 2.Overview Map (1 page) 3.2040 Future Land Use Map (1 page) 4.Zoning Map (1 page) 5.Applicant’s Narrative (6 pages) 6.Site Plan and Building Layout (2 pages) City Council Packet Page Number 148 of 165 J1, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Joshua Eckton, on behalf of the White Bear Meadery, has requested approval of a conditional use permit to operate a meadery on the property. 1.02 The property is located at 1320 County Road D Circle East and is legally described as: That part of the Northwest quarter of Section 3, Township 29, Range 22 which lies N01th and West of the Saint Paul and White Bear State Highway and North of a line described as follows: Beginning at a point in the West line of said Section 3 which point is 183 .55 feet South of the Northwest corner of said Section 3; thence Southeasterly in a straight line 406.11 feet to a point in the center line of Saint Paul and Duluth Highway No. 61, which point is 323.36 feet Southwesterly from the point of intersection of said center line of said highway with the North line of said Section 3, Ramsey County, Minnesota. PIN: 03-29-22-22-0024 Section 2. Standards. 2.01 City Ordinance Section 44-637(a) (1) by Section 44-512 (2) (3) requires a Conditional Use Permit for beverage processing and distribution, a place of amusement, recreation or assembly. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. City Council Packet Page Number 149 of 165 J1, Attachment 1 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On February 16, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On March 8, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The applicant shall submit a final seating chart and a parking plan to City staff. All of the parking related to the business shall be confined to the site and is prohibited on City streets or neighboring properties. 2. Any site or building modifications are subject to the City’s design review process. 3. All local and state regulations governing the operation of the use shall be adhered to at all times. 4. Signs shall follow the City’s sign ordinance. Signs shall not be installed unless the applicant first obtains a sign permit. 5. Any and all trash receptacles shall be contained within an enclosed structure. Design of a new structure shall be subject to the City’s design review process. 6. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. The City Council shall review this permit in one year. City Council Packet Page Number 150 of 165 J1, Attachment 1 7. The applicant shall comply with all requirements of the building official, fire chief and City engineer. 8. The fire protection systems and exit ways must be inspected and approved prior to the issuance of a certificate of occupancy. 9. Depending upon the extent of any exterior site improvements, the applicant shall obtain a driveway permit and grading/erosion control permit from the City engineer. 10. The applicant shall obtain a SAC determination from the Metropolitan Council prior to any permits being issued for the property. 11. The applicant shall submit an application to the City’s environmental health official for an annual food permit and plan review prior to operation. 12. The applicant shall obtain and provide a copy of the approved winery license prior to operation. 13. The business hours of operation are limited to the state winery license allowance. 14. All deliveries shall occur between the hours of 7:00 am – 8:00 pm. 15. The applicant shall install a stop sign at the driveway exit from the property. __________ by the City Council of the City of Maplewood, Minnesota, on March 8, 2021. City Council Packet Page Number 151 of 165 J1, Attachment 2 Overview Map January 12, 2021 City of Maplewood Information Legend ! I Parcel 0390 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 152 of 165 J1, Attachment 3 2040 Future Land Use Map January 21, 2021 City of Maplewood Information 1320 County Road D Circle East Legend ! I Future Land Use - 2040 Low Density Residential Medium Density Residential High Density Residential Commercial Utility Open Space Park Parcel 0790 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 153 of 165 J1, Attachment 4 Zoning Map January 21, 2021 City of Maplewood Information 1320 County Road D Circle East Legend ! I Zoning Open Space/Park Single Dwelling (r1) Multiple Dwelling (r3) Planned Unit Development (pud) Farm (f) Light Manufacturing (m1) Parcel 0790 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 154 of 165 J1, Attachment 5 What is Mead? Meadis analcoholic beverage created by fermentinghoney with water, sometimes with various fruits, spices, grains, or hops. The alcoholic content ranges from about 3.5% ABV to more than 20%. The defining characteristic of mead is that the majority of the beverage's fermentable sugar is derived from honey. It may be still, carbonated, or naturally sparkling; dry, semi-sweet, or sweet. Mead was produced in ancient history throughout Europe, Africa and Asia, and has played an important role in the culture of many people. The terms "mead" and "honey-wine" often are used synonymously. What is a Meadery? A meadery is a winery that produces honey wines or meads. A meadery can also refer to a type ofrestaurant that serves mead and food with a medieval ambience. Meaderies that produce honey wines or meads are becoming more abundant in the US. The number of commercial meaderies in the U.S. increased tenfold in just over a decade, from about 30 in 2003 to close to 300 in early 2016 and around 500 currently according to the American Mead Makers Association, (AMMA)making it the fastest growing alcoholic beverage category in the US. What is White Bear Meadery planning to do? Renovate 1320 County Road D, Maplewood, MN 55109 into a meadery with a mead fermentaion space, production space, tasting room & bar, party room, kids corner, outdoor seating and eventually a kitchen in later 2021 or 2022. Produce and bottle Minnesota Grown hand crafted mead varieties in 500 ml cans and 375 ml & 750 ml bottles with a cork and a capsule finish Sell glasses and flights of our mead varieties on tap to be consumed by guests 21 years and older onsite in our tasting room Sell cans and bottles of mead varieties to guests 21 years and older offsite Sell local honey, logo merchandise, horn mead cups/mugs and related items Sell pre-pack foods and non-alcoholic beverages for lunch and dinner (approx. 79 seating capacity) Give samples of mead varieties to guests 21 years and older Wholesale hand crafted mead varieties to local restaurants and liquor stores via Farm Winery License. Host events like food truicks, yoga, art clases, bands, Ren Faire Day etc. City Council Packet Page Number 155 of 165 J1, Attachment 5 Licenses needed for Honey Bear Meadery? Business License-City of Maplewood Restaurant License ? Farm Winery License-State if Minnesota Manufacturer License: Wine Making On-Sale License: Section 2.3 On-Sale Sunday License: Section 2.4 Off-Sale Wine License: Section 2.5 Proposal: Section 2.3 for Wine Tasting Room: licenses shall permit the licensee to engage in on- sale of wine produced by the wine making license for consumption on the premises of or adjacent licenses shall be issued only to restaurants with facilities for seating at least 25 guests at one time, and shall permit the sale of with up to 24% by volume for consumption with or without sale of Proposal: Section 2.5 Wine-The sale of liquor in original packages in retail stores for Pertinent Minnesota Statutes, Chapter 340A 340A.101 DEFINITIONS. Subd. 2.Alcoholic beverage. "Alcoholic beverage" is any beverage containing more than one-half of one percent alcohol by volume. Subd. 10.Exclusive liquor store. "Exclusive liquor store" is an establishment used exclusively for the sale of those items authorized in section340A.412, subdivision 14. Subd. 14.Intoxicating liquor. "Intoxicating liquor" is ethyl alcohol, distilled, fermented, spirituous, vinous, and malt beverages containing more than 3.2 percent of alcohol by weight. City Council Packet Page Number 156 of 165 J1, Attachment 5 Subd. 17.Manufacturer. "Manufacturer" is a person who, by a process of manufacture, fermenting, brewing, distilling, refining, rectifying, blending, or by the combination of different materials, prepares or produces intoxicating liquor for sale. Subd. 20.Off-sale. "Off-sale" is the sale of alcoholic beverages in original packages for consumption off the licensed premises only. Subd. 21.On-sale. "On-sale" is the sale of alcoholic beverages for consumption on the licensed premises only. Subd. 22.Package. "Package" is a sealed or corked container of alcoholic beverages. Subd. 25.Restaurant. "Restaurant" is an establishment, other than a hotel, under the control of a single proprietor or manager, where meals are regularly prepared on the premises and served at tables to the general public, and having a minimum seating capacity for guests as prescribed by the appropriate license issuing authority. Subd. 26.Retail. "Retail" is sale for consumption. Subd. 28.Wholesaler. "Wholesaler" is a personwho sells alcoholic beverages to persons to whom sale is permitted under section340A.310, from a stock maintained in a warehouse in the state. Subd. 29.Wine. "Wine" is the product madefrom the normal alcoholic fermentation of grapes, including still wine, sparkling and carbonated wine, wine made from condensed grape must, wine made from other agricultural products than sound, ripe grapes, imitation wine, compounds sold as wine, vermouth, cider, perry and sake, in each instance containing not less than one-half of one percent nor more than 24 percent alcohol by volume for nonindustrial use. Wine does not include distilled spirits as defined in subdivision 9. City Council Packet Page Number 157 of 165 J1, Attachment 5 340A.413 RESTRICTIONS ON NUMBER OF INTOXICATING LIQUOR LICENSES THAT MAY BE ISSUED. Subd. 4.Exclusions from license limits. On-sale intoxicating liquor licenses may be issued to the following entities by a city, in addition to the number authorized by this section: (1) clubs, or congressionally chartered veterans organizations; (2) restaurants; (3) establishments that are issued licenses to sell wine under section340A.404, subdivision 5; (4) theatersthat are issued licenses under section340A.404; (5) hotels; and (6) bowling centers. § Subd. 5.Off-sale licenses. Nooff-sale intoxicating liquor license may be issued in any city, except as provided in this section, in excess of the following limits: (1) in cities of the first class, not more than one off-sale license for each 5,000 population; and (2) in all other cities the limit shall be determined by the governing body of the city. 340A.404 INTOXICATING LIQUOR; ON-SALE LICENSES. Subd. 5.Wine licenses. (a) A municipality may issue an on-sale wine license with the approval of the commissioner to a restaurant having facilities for seating at least 25 guests at one time. A wine license permits the sale of wine of up to 24 percent alcohol by volume for consumption. A wine license authorizes the sale of wine on all days of the week unless the issuing authority restricts the license's authorization to the sale of wine on all days except Sundays. (b) The governing body of a municipality may by ordinance authorize a holder of an on-sale wine license issued pursuant to paragraph (a) who is also licensed to sell 3.2 percent malt liquors at on-sale pursuant to section340A.411, to sell intoxicating malt liquors at on-sale without an additional license. 340A.301 MANUFACTURERS, BREWERS, AND WHOLESALERS LICENSES. City Council Packet Page Number 158 of 165 J1, Attachment 5 Subdivision 1.Licenses required. No person may directly or indirectly manufacture or sell at wholesale intoxicating liquor, or 3.2 percent malt liquor without obtaining an appropriate license from the commissioner, except where otherwise provided in this chapter. A manufacturer's license includes the right to import. A licensed brewer may sell the brewer's products at wholesale only if the brewer has been issued a wholesaler's license. The commissioner shall issue a wholesaler's license toa brewer only if (1) the commissioner determines that the brewer was selling the brewer's own products at wholesale in Minnesota on January 1, 1991, or (2) the brewer has acquired a wholesaler's business or assets under subdivision 9, paragraph (c) or (d). A licensed wholesaler of intoxicating malt liquor may sell 3.2 percent malt liquor at wholesale without an additional license. 340A.406 INTOXICATING LIQUOR; COMBINATION LICENSES. A city of the fourth class or a statutory city of 10,000 or fewer population may issue an off-sale and on-sale intoxicating liquor license to the same licensee or, in lieu of issuing on-sale and off-sale licenses separately to a licensee, may issue a combination on-sale and off-sale license. A city may continue to issue licenses under this subdivision when the population of the city exceeds 10,000 population. 340A.412 LICENSE RESTRICTIONS; INTOXICATING LIQUOR LICENSES. Subd. 14.Exclusive liquor stores. (a) Except as otherwise provided in this subdivision, an exclusive liquor store may sell only the following items: (1) alcoholic beverages; (2) tobacco products; (3) ice; (4) beverages, either liquid or powder, specifically designated for mixing with intoxicating liquor; (5) soft drinks; (6) liqueur-filled candies; (7) foodproducts that contain more than one-half of one percent alcohol by volume; (8) cork extraction devices; City Council Packet Page Number 159 of 165 J1, Attachment 5 (9)books and videos on the use of alcoholic beverages; (10)magazinesand other publications published primarily for information and education on alcoholic beverages; (11)multiple-use bags designed to carry purchased items; (12)devices designed to ensure safe storage and monitoring of alcohol in the home, to prevent access by underage drinkers; (13)home brewing equipment; and (14)clothing marked with the specific name, brand, or identifying logo of the exclusive liquor store, and bearing no other name, brand, or identifying logo. (b)An exclusive liquor store that has anon-sale, or combination on-sale and off-sale license may sell food for on-premise consumption when authorized by the municipality issuing the license. (c)An exclusive liquor store may offer live or recorded entertainment. 340A.510 SAMPLES. § Subdivision 1.Samples for other than malt liquor authorized. On-or off-sale retail licensees and municipal liquor stores may provide, or permit a licensed manufacturer or a wholesaler or its agents to provide on the premises of the retail licensee or municipal liquor store, samples of wine, liqueurs, cordials, and distilled spirits which the retail licensee or municipal liquor store currently has in stock and is offering for sale to the general public without obtaining an additional license, provided the wine, liqueur, cordial, and distilled spirits samples are dispensed at no charge and consumed on the licensed premises during the permitted hours of sale in a quantity less than 50 milliliters of wine per variety per customer, 25 milliliters of liqueur or cordial, and 15 milliliters of distilled spirits per variety per customer. City Council Packet Page Number 160 of 165 J1, Attachment 6 City Council Packet Page Number 161 of 165 J1, Attachment 6 City Council Packet Page Number 162 of 165 J2 CITY COUNCILSTAFF REPORT Meeting Date March 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Intent to Close Meeting (Minn. Stat. §13D.05 subd. 3(c))to Discuss Sale of Properties a.2501 Londin Lane East b.1375 Frost Avenue East and 1900 Clarence StreetNorth c.1160 Frost Avenue East Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of Maplewood has received offers to purchase properties for three separate development projects. The first offer is forthe former fire station property at 2501 Londin Lane East. The second offer is for the Gladstone House located at 1375 Frost Ave E and a city-owned parking lot at 1900 Clarence St N. The third offer isfor vacant land adjacent to Maplewood Marine at 1160 Frost Avenue East. Recommended Action: Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Councilintroduce the following motion: Pursuant to Minnesota Statutes Section 13D.05 subd. 3(c), I hereby motion to close the meeting and go into closed session to consider purchase offers or counteroffers for the property located at 2501 Londin Lane East, then separately to consider purchase offers or counteroffers for properties at1375 Frost Avenue East and 1900 Clarence Street North, and then separately to consider purchase offers or counteroffers for the property located at 1160 Frost Avenue East. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: Closing the meeting has no fiscal impact. The sale of property would result in receiving proceeds from the sale. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment City Council Packet Page Number 163 of 165 J2 Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Londin Laneproperty has historically been used as a fire station. The fire station went dormant several years ago and the building has largely been used for storage. Most recently the building has been leased for storage of a mobile dental trailer. The Frost Avenue and Clarence Street properties are located in the Gladstone neighborhood. The city owns the properties as part of its land acquisition and assembly strategy to facilitate redevelopment that is consistent with the Gladstone Neighborhood Redevelopment Plan. Background The purpose of this agenda item is to consider offers to purchase properties located at 1160 Frost Ave E, 1375 Frost Ave E, 1900 Clarence St N, and 2501 Londin LaneEast. State statute allows the City Council to close a meeting to consider offers made for property and to develop counteroffers. Attachments None City Council Packet Page Number 164 of 165 J3 CITY COUNCILSTAFF REPORT Meeting Date March 22, 2021 REPORT TO: City Council REPORT FROM:Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager Ron Batty, City Attorney AGENDA ITEM: Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for Attorney-Client Privileged Discussion Regarding ThreatenedLitigation, 2471 Forest Street Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The purpose is to discuss threatenedlitigation. Recommended Action: Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion. Pursuant to Minnesota Statutes Section 13D.05, subd. 3b, I hereby motion to close the regular meeting and go into closed session to discuss threatenedlitigation related to 2471 Forest Street. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background Attachments None City Council Packet Page Number 165 of 165