HomeMy WebLinkAbout2021-03-22 City Council Meeting MinutesE2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 22, 2021
Held Remotely Via Conference Call
Meeting No. 06-21
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams highlighted additional indicators of Spring including the Easter Bunny and
treasure hunt at the Maplewood Mall and the anticipated food trucks in the mall's parking
lot in May.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Council Presentations:
Climate Adaptation Plan Workshop
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. March 08, 2021 City Council Meeting Minutes
Councilmember Juenemann moved to approve the March 08, 2021 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
March 22, 2021
City Council Meeting Minutes
1
E2
City Manager Coleman gave an update to the council calendar and reviewed other topics
of concern or interest requested by councilmembers.
2. Council Presentations
Climate Adaptation Plan Workshop
Councilmember Juenemann gave an update on the Climate Adaptation Plan Workshop.
3. Preliminary General Fund Budget Report Fiscal Year 2020
Finance Director Paulseth gave the staff report.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Juenemann moved to approve agenda items G1 -G4.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 445,289.30 Checks #107199 thru #107235
dated 03/09/21
$ 638,384.77 Disbursements via debits to checking account
dated 03/02/21 thru 03/05/21
$ 244,388.98 Checks #107237 thru #107256
dated 03/16/21
$ 296,082.42 Disbursements via debits to checking account
dated 03/08/21 thru 03/12/21
$ 1,624,145.47 Total Accounts Payable
PAYROLL
$ 610,045.04 Payroll Checks and Direct Deposits dated 03/05/21
$ 1,617.60 Payroll Deduction check #99104501 thru #99104502
dated 03/05/21
March 22, 2021
City Council Meeting Minutes
2
E2
$ 611,662.64 Total Payroll
$ 2,235,808.11 GRAND TOTAL
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
2. Resolution Directing Release of Retainage and Acceptance of Project,
Wakefield Park Improvements, City Project 18-04
Councilmember Juenemann moved to approve the resolution for release of retainage and
acceptance of Wakefield Park Improvements, City Project 18-04.
Resolution 21-03-1927
RESOLUTION DIRECTING RELEASE OF RETAINAGE AND ACCEPTANCE OF
WAKEFIELD PARK IMPROVEMENTS, CITY PROJECT 18-04
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Wakefield Park Improvements, City Project 18-04, and has let a construction contract,
and
WHEREAS, the Parks and Recreation Manager for the City of Maplewood has
determined that the Wakefield Park Improvement, City Project 18-04, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
City Project 18-04 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $2,058,279.82. Release of
retainage to Versacon, Inc is hereby authorized.
Seconded by Councilmember Cave Ayes —All, via roll call
The motion passed.
3. Purchase of Road Salt for 2021-2022 Winter Season
Councilmember Juenemann moved to authorize the Street Superintendent to purchase
de-icing salt under a state contract for the 2021-2022 winter season in an estimated
amount of $66,009.00.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
4. Resolution for Reduction of Retainage on Existing Construction Contract,
County Road B and Arcade Street Improvements, City Project 19-22
Councilmember Juenemann moved to approve the resolution for Reduction of Retainage
March 22, 2021
City Council Meeting Minutes
3
E2
on Existinq Construction Contract for the County Road B and Arcade Street
Improvements, City Project 19-22.
Resolution 21-03-1928
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT 19-22
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 19-22, County Road B and Arcade Street Improvements, and has
let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, Valley Paving, Inc., has completed the requirements
of the majority of the project construction work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. A reduction in retainage on the construction contract is hereby authorized to be
reduced, at the discretion of the City Engineer, to 3.0%.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
Host Approval of Healthcare Revenue Notes and Bonds for the New
Harmony Project at 1534 County Road C
a. Public Hearing
b. Resolution Giving Host Approval to the Issuance of Healthcare
Revenue Notes and Bonds, Series 2021A, 2021B, 2021C, and 2021D
(Hampton, Landfall Village, Falcon Heights, Little Canada) for the
New Harmony Project and Approving a Joint Powers Agreement
Finance Director Paulseth gave the staff report. Sofia Lykke, bond counsel with Kennedy
& Graven, provided further comments.
Councilmember Knutson recused himself from discussion and voting due to a business
relationship.
Mayor Abrams opened the public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the resolution Giving Host Approval to the
Issuance of the Citv of Hamoton. Minnesota Senior Housina and Healthcare Revenue
March 22, 2021
City Council Meeting Minutes
4
E2
Note (New Harmony Project), Series 2021A, the City of Landfall Village, Minnesota
Senior Housing and Healthcare Revenue Note (New Harmony Project), Series 2021 B.
the City of Falcon Heights, Minnesota Senior Housing and Healthcare Revenue Note
(New Harmony Project), Series 2021 C, and the City of Little Canada, Minnesota
Subordinate Senior Housing and Healthcare Revenue Bonds (New Harmony Project),
Series 2021 D, and Approving a Joint Powers Agreement.
Resolution 21-03-1929
A RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF THE CITY OF
HAMPTON, MINNESOTA SENIOR HOUSING AND HEALTHCARE REVENUE NOTE
(NEW HARMONY PROJECT), SERIES 2021A, THE CITY OF LANDFALL VILLAGE,
MINNESOTA SENIOR HOUSING AND HEALTHCARE REVENUE NOTE (NEW
HARMONY PROJECT), SERIES 2021 B, THE CITY OF FALCON HEIGHTS,
MINNESOTA SENIOR HOUSING AND HEALTHCARE REVENUE NOTE (NEW
HARMONY PROJECT), SERIES 2021 C, AND THE CITY OF LITTLE CANADA,
MINNESOTA SUBORDINATE SENIOR HOUSING AND HEALTHCARE REVENUE
BONDS (NEW HARMONY PROJECT), SERIES 2021 D, AND APPROVING A JOINT
POWERS AGREEMENT
WHEREAS, Minnesota Statutes, Chapter 462C, as amended (the "Act"),
particularly Section 462C.05, subdivision 7, gives municipalities the power to issue
revenue obligations for the purpose of financing or refinancing a program for the
purposes of planning, administering, making, or purchasing loans with respect to a
combination of a multifamily housing development and health care facility as defined
in Minnesota Statutes, Section 469.153 and to enter into agreements necessary or
convenient in the exercise of powers granted by the Act; and
WHEREAS, Minnesota Statutes, Section 471.656, as amended, authorizes a
municipality to issue obligations to finance the acquisition or improvement of property
located outside of the corporate boundaries of such municipality if the obligations are
issued under a joint powers agreement between the municipality issuing the
obligations and the municipality in which the property to be acquired or improved is
located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms
of a joint powers agreement entered into through action of their governing bodies,
two or more municipalities may jointly or cooperatively exercise any power common to
the contracting parties or any similar powers, including those which are the same
except for the territorial limits within which they may be exercised and the joint powers
agreement may provide for the exercise of such powers by one or more of the
participating governmental units on behalf of the other participating units; and
WHEREAS, the City of Maplewood, Minnesota ("Maplewood" or the "Host City"),
has received from New Harmony Care Center, Inc. (the "Borrower"), a Minnesota
nonprofit corporation and an organization described in Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended (the "Code"), the sole member of which is Elim
Care, Inc., a Minnesota nonprofit corporation, the sole member of which is Cassia, a
Minnesota nonprofit corporation, a proposal that the City of Hampton, Minnesota
("Hampton"), the City of Landfall Village, Minnesota ("Landfall Village"), the City of Falcon
Heights, Minnesota ("Falcon Heights"), and the City of Little Canada, Minnesota ("Little
Canada" and, together with Hampton, Landfall Village, and Falcon Heights, the
"Issuers"), undertake a program to finance the Project (as defined below) through the
issuance of revenue notes, revenue bonds, or other obligations, in one or more series,
March 22, 2021
City Council Meeting Minutes
5
E2
pursuant to the Act and, in connection with that proposal, the Issuers are to issue
the following obligations: (i) City of Hampton, Minnesota Senior Housing and Healthcare
Revenue Note (New Harmony Project), Series 2021A (the "Hampton Note"), (ii) City of
Landfall Village, Minnesota Senior Housing and Healthcare Revenue Note (New
Harmony Project), Series 2021 B (the "Landfall Village Note"), (iii) City of Falcon
Heights, Minnesota Senior Housing and Healthcare Revenue Note (New Harmony
Project), Series 2021 C (the "Falcon Heights Note" and, together with the Hampton Note
and the Landfall Village Note, the "Senior Notes"), and (iv) City of Little Canada,
Minnesota Subordinate Senior Housing And Healthcare Revenue Bonds (New Harmony
Project) , Series 2021 D (the "Subordinate Bonds" and, together with the Senior Notes,
the "Series 2021 Obligations" or "Obligations"), with the Senior Notes to be issued in an
aggregate principal amount not to exceed $28,000,000 and the Subordinate Bonds
to be issued in an aggregate principal amount not to exceed $8,000,000; and
The "Project" to be financed by the Series 2021 Obligations consists of (i)
financing the acquisition, construction, and equipping of a new senior healthcare and
housing facility, including approximately 48 skilled nursing beds, 16 transitional skilled
nursing beds, 35 independent apartment units, 36 assisted living apartment units, 14
memory care apartment units, and 12 care suite apartment units (the "Facility"), to be
located at 1534 County Road C East in Maplewood; (ii) funding any required reserve
funds; and (iii) paying all or a portion of the costs of issuance of the Series 2021
Obligations (collectively, the "Project"). The Facility will be owned and operated by the
Borrower; and
WHEREAS, as required by the Act and Section 147(f) of the Code, a Notice of
Public Hearing was published in Maplewood's official newspaper and newspaper of
general circulation, for a public hearing on the proposed issuance of the Obligations by
the Issuers and the proposal to undertake and finance the Project; and
WHEREAS, as required by the Act and Section 147(f) of the Code, the City
Council of Maplewood has on this same date held a public hearing on the issuance of the
Obligations by the Issuers and the proposal to undertake and finance the Project located
within the jurisdictional limits of Maplewood, at which all those appearing who desired
to speak were heard and written comments were accepted; and
WHEREAS, Maplewood has been advised that the Obligations, as and when
issued, will not constitute a charge, lien, or encumbrance, legal or equitable, upon any
property of Maplewood or the Issuers, except the revenues to be derived from one or
more loan agreements to be entered into between the Issuers and the Borrower. Such
Obligations will not give rise to a pecuniary H1, Attachment 1 liability of Maplewood or the
Issuers or be a charge against the general credit or taxing powers of Maplewood or the
Issuers, but are payable from sums to be paid by the Borrower pursuant to the loan
agreements; and
WHEREAS, Maplewood and the Issuers are proposing to enter into a Joint
Powers Agreement (the "Joint Powers Agreement") pursuant to which Maplewood will
consent to the issuance of the Obligations by the Issuers to finance the Project and the
Issuers will agree to issue the Obligations to finance the Project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, as follows:
March 22, 2021
City Council Meeting Minutes
6
E2
1 Recital of Representations Made by the Borrower. The Borrower has agreed to
pay any and all costs incurred by Maplewood in connection with the issuance of the
Obligations, whether or not such issuance is carried to completion.
2 Host Approval. The City Council hereby gives the host approval required
under Section 147(f) of the Code and, pursuant to Minnesota Statutes, Section 471.656,
Subd. 2(2), the City Council hereby consents to the issuance of the Obligations by the
Issuers.
3 Joint Powers Agreement. The Mayor and the City Manager are hereby
authorized and directed to execute and deliver the Joint Powers Agreement and any other
documents deemed necessary to fulfill the intentions of this resolution. All of the
provisions of the Joint Powers Agreement, when executed and delivered as authorized
herein, shall be deemed to be a part of this resolution as fully and to the same extent as
if incorporated verbatim herein and shall be in full force and effect from the date of
execution and delivery thereof. The Joint Powers Agreement shall be substantially in
the form on file with the City which is hereby approved, with such omissions and
insertions as do not materially change the substance thereof, or as the Mayor and the
City Manager, in their discretion, shall determine, and the execution thereof by the Mayor
and the City Manager shall be conclusive evidence of such determination.
Electronic Signatures Authorized. The execution of any instrument by the
appropriate officer or officers of the City herein authorized may be by electronic signature
if such an option is available and shall be conclusive evidence of the approval of such
documents in accordance with the terms hereof. For purposes of this paragraph: (i)
"electronic signature" means a manually signed original signature, an electronic image
of a handwritten signature, or a digital signature provided by DocuSign, Adobe Sign, or
any other electronic signature provider acceptable to the parties, which in each case is
transmitted by electronic means; and (ii) "transmitted by electronic means" means sent
in the form of a facsimile or sent via the internet as a PDF (i.e. portable document
format) or other replicating image attached to an electronic mail or internet message.
Seconded by Councilmember Cave Ayes — 4, via roll call
Abstain — Knutson, due to business
relationship
The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. North Fire Station, 1530 County Road C East
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
Community Development Director Thomson gave the staff report. Fire and EMS Chief
Mondor provided additional information.
March 22, 2021
City Council Meeting Minutes
7
E2
Councilmember Juenemann moved to approve the resolution for a Conditional Use
Permit Amendment for a New Fire Station Buildina at 1530 Countv Road C East.
Resolution 21-03-1930
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Michael Mondor, Fire Chief for the City of Maplewood, has requested
approval of a conditional use permit amendment.
1.02 The property is located at 1530 County Road C East and is legally
described as:
That part of Lots 33 and 34, Block 1 of AUDITORS SUBDIVISION NO. 76
as established and recorded in Ramsey County, Minnesota; being
northerly of the southerly 234 feet thereof.
Subject to a road easement over, under, and across the easterly 33
thereof.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
March 22, 2021
City Council Meeting Minutes
8
E2
7. The use would not create excessive additional costs for public facilities
or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process.
4.01 The City conducted the following review when considering the conditional
use permit amendment request.
1. On March 16, 2021, the planning commission held a public hearing. City
staff published a hearing notice in the Pioneer Press and sent notices to
the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city
council approve this resolution.
2. On March 22, 2021, the city council discussed this resolution. They
considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council.
5.01 The city council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. All construction shall follow the approved plans, date-stamped February
4, 2021. The planning staff may approve minor changes.
2. The proposed construction must be substantially started within one year
of council approval or the permit shall become null and void.
3. The city council shall review this permit in one year.
4. Comply with the requirements of the city's engineering department.
5. This permit fully replaces the special use permit approved on
September 27, 1973.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
March 22, 2021
City Council Meeting Minutes
9
E2
Councilmember Juenemann moved to approve the resolution for a Design Review for
Project Plans Date -Stamped February 4, 2021, for the Fire Station Building at 1530
County Road C East.
Resolution 21-03-1931
DESIGN REVIEW RESOLUTION
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Michael Mondor, Fire Chief for the City of Maplewood, has requested
approval of site and design plans for a new fire station project.
1.02 The property is located at 1530 County Road C East and is legally
described as:
That part of Lots 33 and 34, Block 1 of AUDITORS SUBDIVISION NO. 76
as established and recorded in Ramsey County, Minnesota; being northerly
of the southerly 234 feet thereof.
Subject to a road easement over, under, and across the easterly 33 thereof.
1.03 On February 16, 2021, the community design review board reviewed this
request. The applicant was provided the opportunity to present information
to the community design review board. The community design review board
considered all of the comments received and the staff report, which are
incorporated by reference into this resolution.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review
board make the following findings to approve plans:
That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in
keeping with the character of the surrounding neighborhood and is not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal
plan.
3. That the design and location of the proposed development would
provide a desirable environment for its occupants, as well as for its
neighbors, and that it is aesthetically of good composition, materials,
textures and colors.
March 22, 2021
City Council Meeting Minutes
10
E2
Section 3. Findings
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process.
4.01 The City conducted the following review when considering the design
review request.
On February 16, 2021, the community design review board reviewed
this project and recommended that the city council approve this
resolution.
2. On March 22, 2021, the city council discussed this resolution. They
considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council.
5.01 The above-described site and design plans are hereby approved based on
the findings outlined in Section 3 of this resolution. Subject to staff approval,
the site must be developed and maintained in substantial conformance with
the site and design plans date-stamped February 4, 2021. Approval is
subject to the applicant doing the following:
Repeat this review in two years if the city has not issued a building
permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated February 9,
2021.
4. Meet all requirements in the environmental report, dated March 9,
2021.
5. The applicant shall obtain all required permits from the Ramsey -
Washington Metro Watershed District.
6. All signs must meet the requirements of the city's sign ordinance.
Freestanding or monument signs shall be designed to be consistent
with the project's building materials and colors.
7. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. A revised site plan showing the inclusion of a sidewalk along
County Road C East that also avoids the oak tree near the
intersection of County Road C and Hazelwood Street.
b. Submit to staff elevations for the trash enclosure.
March 22, 2021
City Council Meeting Minutes
11
E2
8. The applicant shall complete the following before occupying the
building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking
lots and driveways.
c. Install all required landscaping and an in -ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
9. If any required work is not done, the city may allow temporary
occupancy if:
a. The city determines that the work is not essential to public health,
safety or welfare.
b. The owner or contractor shall complete any unfinished exterior
improvements by June 1 of the following year if occupancy of the
building is in the fall or winter or within six weeks of occupancy of
the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community
development may approve minor changes.
11. The applicant shall eliminate the "N" signage on the building design.
Seconded by Councilmember Villavicencio Ayes — All, via roll call
The motion passed.
2. Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08
a. Resolution Approving Plans and Specifications and Advertising for
Bids
b. Resolution Ordering Preparation of Assessment Roll
Public Works Director Steve Love gave the staff report.
Councilmember Juenemann moved to approve the resolution Approving Plans and
Specifications and Advertising Bids for Montana -Nebraska Area Pavement Rehabilitation
City Project 20-08.
Resolution 21-03-1932
APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on March 22nd,
2021, plans and specifications for the Montana -Nebraska Area Pavement Rehabilitation,
City Project 20-08, have been prepared by (or under the direction of) the City Engineer,
who has presented such plans and specifications to the City Council for approval,
March 22, 2021
City Council Meeting Minutes
12
E2
WHEREAS, pursuant to a resolution of the City Council adopted March 22nd,
2021, fixed a date for a council hearing on the proposed street improvements for the
Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file
in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement
for bids upon the making of such improvement under such approved plans
and specifications. The advertisement shall be published twice, at least
twenty-one days before the date set for bid opening, shall specify the work to
be done, shall state that bids will be publicly opened and considered by the
council at 10:00 a.m. on the 16th day of April, 2021, at City hall and that no
bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of
Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein
noted, and to tabulate the bids received. The City Council will consider the
bids, and the award of a contract, at the regular City Council meeting of May
10th, 2021.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution Ordering Preparation of
Assessment Roll for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-
08.
Resolution 21-03-1933
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Montana -
Nebraska Area Pavement Rehabilitation, City Project 20-08.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land abutting on the streets affected, without regard to
cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
March 22, 2021
City Council Meeting Minutes
13
E2
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
3. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09
a. Resolution Approving Plans and Specifications and Advertising for
Bids
b. Resolution Ordering Preparation of Assessment Roll
Public Works Director Love gave the staff report.
Councilmember Knutson moved to approve the resolution Approving Plans and
Specifications and Advertising Bids for Southcrest-Ferndale Area Pavement
Rehabilitation, City Project 20-09.
Resolution 21-03-1934
APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on March 22nd,
2021, plans and specifications for the Southcrest-Ferndale Area Pavement Rehabilitation,
City Project 20-09, have been prepared by (or under the direction of) the City Engineer,
who has presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted March 22nd,
2021, fixed a date for a council hearing on the proposed street improvements for the
Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file
in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement
for bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published twice, at least twenty-one
days before the date set for bid opening, shall specify the work to be done,
shall state that bids will be publicly opened and considered by the council at
2:00 P.M. on the 16th day of April, 2021, at City hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for
five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted,
and to tabulate the bids received. The City Council will consider the bids, and
the award of a contract, at the regular City Council meeting of May 10th, 2021.
Seconded by Councilmember Juenemann Ayes — All, via roll call
March 22, 2021
City Council Meeting Minutes
14
The motion passed.
Councilmember Knutson moved to approve the resolution Ordering Preparation of
Assessment Roll for Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-
09.
Resolution 21-03-1935
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Southcrest-
Ferndale Area Pavement Rehabilitation, City Project 20-09.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land abutting on the streets affected, without regard to
cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember was given the opportunity to share additional thoughts.
Mayor Abrams adjourned the meeting at 8:26 p.m.
Andrea Sindt, City Clerk
March 22, 2021
City Council Meeting Minutes
15