HomeMy WebLinkAbout2021-03-08 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 08, 2021
Held Remotely Via Conference Call
Meeting No. 05-21
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting with indications of spring and Maplewood programs
taking place this spring: expanded recreation programs with our YMCA partnership,
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spring clean-up which will be held this year on April 17, the 3 annual tree sale is now
taking orders, open registration for our Edgerton community garden plots, and the annual
Easter egg event that will be a give-away this year.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
Move agenda item F3 to be heard before J1.
The following items were added to the agenda under Council Presentations:
Climate Adaptation Plan Workshop
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. February 22, 2021 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the February 22, 2021 City Council
Workshop Meeting Minutes as submitted.
Seconded by Councilmember Villavicencio Ayes – All, via roll call
The motion passed.
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2. February 22, 2021 City Council Meeting Minutes
Councilmember Juenemann moved to approve the February 22, 2021 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics
of concern or interest requested by councilmembers.
2. Council Presentations
Climate Adaptation Plan Workshop
Councilmember Juenemann invited interested residents to participate in the upcoming
Maplewood Adaptation Plan Workshop which will be held March 16, 2021.
3. 2020 Rice Larpenteur Alliance Annual Report
This item was moved before J1.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G8 was moved to follow the F3 presentation.
Agenda item G7 was highlighted.
Councilmember Juenemann moved to approve agenda items G1-G7, G9-11.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
1. Approval of Claims
ACCOUNTS PAYABLE:
$ 471,703.69 Checks #107138 thru #107168
dated 02/23/21
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$ 287,997.01 Disbursements via debits to checking account
dated 02/16/21 thru 02/19/21
$ 631,492.25 Checks #107169 thru #107198
dated 03/02/21
$ 657,568.50 Disbursements via debits to checking account
dated 02/22/21 thru 02/26/21
$ 2,048,761.45 Total Accounts Payable
PAYROLL
$ 585,351.37 Payroll Checks and Direct Deposits dated 02/19/21
Payroll Deduction check #99104472 thru
$ 2,181.86 #99104474
dated 02/19/21
$ 587,533.23 Total Payroll
$ 2,636,294.68 GRAND TOTAL
Councilmember Juenemann moved to approve the approval of claims.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
2. Massage Center License for Linglong, LLC d/b/a Wonderful Massage, 2225
White Bear Avenue, Suite 1
Councilmember Juenemann moved to approve the Massage Center license for Linglong,
LLC d/b/a Wonderful Massage, located at 2225 White Bear Avenue, Ste 1.
attached Notice.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
3. On-Sale Intoxicating Liquor and Sunday Sales License for Johnny Kitchen &
Bar Inc. d/b/a Johnny Kitchen & Bar, 1900 County Road D E, Ste 135
Councilmember Juenemann moved to approve the On-Sale Intoxicating Liquor and
Sunday Sales license for Johnny Kitchen & Bar, Inc., located at 1900 County Road D E,
Ste 135.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
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4. Conditional Use Permit Review, John Glenn Middle School, 1560 County Road
B East
Councilmember Juenemann moved to approve the CUP review for Independent School
District 622’s building addition and renovation to John Glenn Middle School, located at
1560 County Road B East for one year.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
5. Conditional Use Permit Review, Wakefield Park Community Building, 1860
Hazelwood Street
Councilmember Juenemann moved to approve the CUP review for the Wakefield Park
Community Building at 1860 Hazelwood Street, and review again only if a problem arises
or a major change is proposed.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
6. Conditional Use Permit Review, Menard Inc., 2280 Maplewood Drive
Councilmember Juenemann moved to approve the CUP review for the Menards
redevelopment project, located at 2280 Maplewood Drive, for one year.
Seconded by Councilmember Ayes – All, via roll call
The motion passed.
7. Resolution of Support for Better Building Standards in the State of Minnesota
Councilmember Juenemann moved to approve the resolution of support for better
building standards in the State of Minnesota.
Resolution 21-03-1921
RESOLUTION OF SUPPORT FOR BETTER BUILDING STANDARDS IN THE
STATE OF MINNESOTA
WHEREAS, there is overwhelming scientific consensus that climate change is a
significant threat to human civilization and is caused primarily by the combustion of fossil
fuels; and
WHEREAS, buildings account for approximately 40% of all the energy
used in Minnesota and new development practices have the opportunity to
make the greatest longstanding impact; and
WHEREAS, the State of Minnesota is not on track to meet its goal of an 80%
carbon reduction by 2050; and
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WHEREAS, the City of Maplewood is not on track to meet its 2040
Comprehensive Plan energy goal of an 80% carbon reduction by 2050; and
WHEREAS, high-efficiency construction presents opportunities for workers in
manufacturing, construction, and service sectors, and it is essential that workers play a
role in helping drive innovation towards a clean energy economy while creating and
maintaining family- sustaining jobs; and
WHEREAS, the City of Maplewood is interested in improving health using
environmentally conscious efforts; and
WHEREAS, the City of Maplewood is interested in supporting economic
development through climate action; and
WHEREAS, the City of Maplewood is already experiencing the impacts of a
changing climate; and
WHEREAS, highly efficient buildings enhance financial and environmental
resilience for building owners and tenants; and
WHEREAS, the City of Maplewood supports an equitable and just transition to a
low- carbon society; and
WHEREAS, the "Improving building energy efficiency in commercial and multi-
family construction" report by the State of Minnesota recommends that the current
statewide commercial energy code be advanced and accelerated such that it achieves
net zero carbon/energy by 2036.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota that the City formally adopts a policy to support state legislation
leading to higher performing commercial buildings through advanced energy performance
standards.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
8. Cooperative Funding Agreement for the Rice Larpenteur Alliance
Agenda item G8 was moved for a separate vote after F3 Rice Larpenteur Annual Report.
9. Bituminous Material Purchases for 2021 Season
Councilmember Juenemann moved to authorize the Street Superintendent to purchase
bituminous materials in an amount up to $80,000 for the 2021 street maintenance
season.
Seconded by Councilmember Knutson Ayes – All, via roll call
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The motion passed.
10. Ramsey County Public Works to Perform 2021 Street Striping
Councilmember Juenemann moved to authorize Ramsey County Public Works to perform
City pavement striping needs, in an amount estimated at $25,000.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
11. Maplewood Building 1902 HVAC Upgrade Project, City Project 19-18
a. Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1 and No. 2.
b. Resolution Directing Final Payment and Acceptance of Project
Councilmember Juenemann moved to approve the resolution directing modification of
existing construction contract, Change Order No.1 and No. 2, City Project 19-18.
Resolution 21-03-1922
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 19-18, CHANGE ORDER NO.1 and CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Maplewood 1902 Building HVAC Upgrade Project, 19-18, and has let a construction
contract, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Maplewood 1902 Building HVAC Upgrade project, 19-18, Change Order
No. 1 and Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
1. The Mayor and City Engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 1 and Change Order No. 2
which is an increase of $3,881.00.
The revised contract amount is $184,781.00.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution for final payment and
acceptance of Maplewood Building 1902 HVAC Upgrades, City Project 19-18.
Resolution 21-03-1923
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAPLEWOOD
BUILDING 1902 HVAC UPGRADES PROJECT, CITY PROJECT 19-18
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WHEREAS, the City Council of Maplewood, Minnesota has heretofore
ordered the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, and has
let a construction contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Maplewood Building 1902 HVAC Upgrades, City Project 19-18, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
City Project 19-18 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $184,781.00. Final payment to
NAC Mechanical & Electrical Service, Inc. and release of any retainage or escrow
is hereby authorized.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
1. Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 Votes)
Public Works Director Love gave the staff report.
Mayor Abrams opened the public hearing. The following people spoke:
Brian Lundquist
Neil Hunter
Dora Zocko
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Ordering the Improvement
for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 (Four
affirmative votes are required to approve this resolution).
Resolution 21-03-1924
RESOLUTION ORDERING IMPROVEMENT
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WHEREAS, pursuant to a resolution of the City Council adopted January 25,
2021, a date for a Council hearing was set on the proposed street improvements for the
Montana- Nebraska Area Pavement Rehabilitation, City Project 20-08; and
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WHEREAS, a notice was mailed ten days in advance to residents and a notice of
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the hearing was published, and the hearing was duly held on March 8, 2021; and the
Council has heard all persons desiring to be heard on the matter and has fully
considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1 That it is necessary, cost-effective and feasible, as detailed in the
Feasibility Report, that the City of Maplewood make improvements to the Montana-
Nebraska Area Pavement Rehabilitation, City Project 20-08.
2 Such improvements ordered as proposed in the Council resolution
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adopted on the 8 day of March, 2021.
3 The City Engineer, or his designee, is the designated engineer for
this improvement project and is hereby directed to prepare final plans and
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specifications as previously directed by the City Council at the January 25,
2021 council meeting.
4 The Finance Director was authorized to make the financial transfers
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necessary for the preparation of plans and specifications at the January 25, 2021
council meeting. A budget of $2,328,400 was established at that time. The proposed
financing plan shall be implemented and is as follows:
Proposed Financing Plan
Funding Source Total Amount % of Total
Street Revitalization Fund $886,643 38%
Special Benefit Assessments $921,657 40%
Sanitary Sewer Fund $119,100 5%
Environmental Utility Fund $310,900 13%
W.A.C. Fund $90,100 4%
Total Estimated Project Funding: $2,328,400 100%
Seconded by Councilmember Cave Ayes – All, via roll call
The motion passed.
e motion passed
2. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 Votes)
Public Works Director Love gave the staff report.
Mayor Abrams opened public hearing. The following people spoke:
Dan Bruns
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Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the resolution ordering the improvement
for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 (Four
affirmative votes are required to approve this resolution).
Resolution 21-03-1925
RESOLUTION ORDERING IMPROVEMENT
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WHEREAS, pursuant to a resolution of the City Council adopted January 25,
2021, a date for a council hearing was set on the proposed street improvements for the
Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09; and
WHEREAS, a notice was mailed ten days in advance to residents and a notice of
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the hearing was published, and the hearing was duly held on March 8, 2021; and the
council has heard all persons desiring to be heard on the matter and has fully considered
the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1 That it is necessary, cost-effective and feasible, as detailed in the
Feasibility Report, that the City of Maplewood make improvements to the Southcrest-
Ferndale Area Pavement Rehabilitation, City Project 20-09.
2 Such improvements ordered as proposed in the Council resolution adopted
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on the 8 day of March, 2021.
3 The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and
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specifications as previously directed by the City Council at the January 25, 2021
council meeting.
4 The Finance Director was authorized to make the financial transfers
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necessary for the preparation of plans and specifications at the January 25, 2021
council meeting. A budget of $2,072.200 was established at that time. The proposed
financing plan shall be implemented and is as follows:
Proposed Financing Plan
Funding Source Total Amount % of Total
Street Revitalization Fund $1,005,450 49%
Special Benefit Assessments $727,950 35%
Sanitary Sewer Fund $106,000 5%
Environmental Utility Fund $154,000 7%
W.A.C. Fund $78,800 4%
Total Estimated Project Funding: $2,072,200 100%
Seconded by Councilmember Knutson Ayes – All, via roll call
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The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
Agenda Item F3 was moved before J1.
F3. 2020 Rice Larpenteur Alliance Annual Report
Kim O’Brien, with St Paul Area Chamber of Commerce and the Rice Larpenteur Alliance
Executive Director gave the presentation.
Agenda item G8 was moved for a separate vote after F3 Rice Larpenteur Annual Report.
G8. Cooperative Funding Agreement for the Rice Larpenteur Alliance
Councilmember Juenemann moved to approve the Cooperative Funding Agreement for
Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
1. Conditional Use Permit Resolution, White Bear Meadery, 1320 County Road D
Circle East
Community Development Director Thomson gave the staff report.
Councilmember Knutson moved to approve the resolution approving a conditional use
permit for the property located at 1320 County Road D Circle East, allowing a meadery to
operate on the property, subject to certain conditions of approval.
Resolution 21-03-1926
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Joshua Eckton, on behalf of the White Bear Meadery, has requested
approval of a conditional use permit to operate a meadery on the property.
1.02 The property is located at 1320 County Road D Circle East and is legally
described as:
That part of the Northwest quarter of Section 3, Township 29, Range 22
which lies North and West of the Saint Paul and White Bear State Highway
and North of a line described as follows: Beginning at a point in the West
line of said Section 3 which point is 183.55 feet South of the Northwest
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corner of said Section 3; thence Southeasterly in a straight line 406.11 feet
to a point in the center line of Saint Paul and Duluth Highway No. 61, which
point is 323.36 feet Southwesterly from the point of intersection of said
center line of said highway with the North line of said Section 3, Ramsey
County, Minnesota..
PIN: 03-29-22-22-0024
Section 2 Standards.
2.01 City Ordinance Section 44-637(a) (1) by Section 44-512 (2) (3)
requires a Conditional Use Permit for beverage processing and
distribution, a place of amusement, recreation or assembly.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including lice and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities
or services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
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3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit request.
1. On February 16, 2021, the planning commission held a public hearing.
City staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city
council approve this resolution.
2. On March 8, 2021, the city council discussed this resolution. They
considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. The applicant shall submit a final seating chart and a parking plan to City
staff. All of the parking related to the business shall be confined to the site
and is prohibited on City streets or neighboring properties.
2. Any site or building modifications are subject to the City’s design review
process.
3. All local and state regulations governing the operation of the use shall be
adhered to at all times.
4. Signs shall follow the City’s sign ordinance. Signs shall not be installed
unless the applicant first obtains a sign permit.
5. Any and all trash receptacles shall be contained within an enclosed
structure. Design of a new structure shall be subject to the City’s design
review process.
6. The proposed use must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend
this deadline for one year. The City Council shall review this permit in one
year.
7. The applicant shall comply with all requirements of the building official, fire
chief and City engineer.
8 The fire protection systems and exit ways must be inspected and approved
prior to the issuance of a certificate of occupancy.
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9 Depending upon the extent of any exterior site improvements, the
applicant shall obtain a driveway permit and grading/erosion control permit
from the City engineer.
10 The applicant shall obtain a SAC determination from the Metropolitan
Council prior to any permits being issued for the property.
11 The applicant shall submit an application to the City’s environmental health
official for an annual food permit and plan review prior to operation.
12 The applicant shall obtain and provide a copy of the approved winery
license prior to operation.
13 The business hours of operation are limited to the state winery license
allowance.
14 All deliveries shall occur between the hours of 7:00 am – 8:00 pm.
15. The applicant shall install a stop sign at the driveway exit from the
property.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
2. Intent to Close Meeting (Minn. Stat. §13D.05 subd. 3(c)) to Discuss Sale of
Properties
a. 2501 Londin Lane East
b. 1375 Frost Avenue East and 1900 Clarence Street North
c. 1160 Frost Avenue East
Community Development Director Thomson gave the staff report.
Mayor Abrams moved to close the meeting and go into closed session to consider
purchase offers or counteroffers for the property located at 2501 Londin Lane East, then
separately to consider purchase offers or counteroffers for properties at 1375 Frost
Avenue East and 1900 Clarence Street North, and then separately to consider purchase
offers or counteroffers for the property located at 1160 Frost Avenue East, pursuant to
Minnesota Statutes Section 13D.05 subd. 3(c),
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed
Mayor Abrams closed the meeting at 8:51 p.m.
Present at the closed session: Mayor Abrams, Councilmember Juenemann,
Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City
Manager Coleman, Assistant City Manager/HR Director Sable, City Attorney Batty,
Community Development Director Thomson, and IT Director Fowlds.
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Mayor Abrams called the meeting back to order at 10:27 p.m.
3. Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for
Attorney-Client Privileged Discussion Regarding Threatened Litigation, 2471
Forest Street
Councilmember Juenemann moved to close the regular meeting and go into closed
session to discuss threatened litigation related to 2471 Forest Street, pursuant to
Minnesota Statutes Section 13D.05, subd. 3b.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed
Mayor Abrams closed the meeting at 10:29 p.m.
Present at the closed session: Mayor Abrams, Councilmember Juenemann,
Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City
Manager Coleman, Assistant City Manager/HR Director Sable, City Attorney Batty, Public
Works Director Love, Finance Director Paulseth, and IT Director Fowlds.
Mayor Abrams called the meeting back to order at 10:43 p.m.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 10:43 p.m.
Andrea Sindt, City Clerk
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