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HomeMy WebLinkAbout2021-03-08 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 08, 2021 Held Remotely Via Conference Call Meeting No. 05-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams opened the meeting with indications of spring and Maplewood programs taking place this spring: expanded recreation programs with our YMCA partnership, thrd spring clean-up which will be held this year on April 17, the 3 annual tree sale is now taking orders, open registration for our Edgerton community garden plots, and the annual Easter egg event that will be a give-away this year. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Move agenda item F3 to be heard before J1. The following items were added to the agenda under Council Presentations: Climate Adaptation Plan Workshop Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. February 22, 2021 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the February 22, 2021 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Villavicencio Ayes – All, via roll call The motion passed. March 08, 2021 City Council Meeting Minutes 2. February 22, 2021 City Council Meeting Minutes Councilmember Juenemann moved to approve the February 22, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Climate Adaptation Plan Workshop Councilmember Juenemann invited interested residents to participate in the upcoming Maplewood Adaptation Plan Workshop which will be held March 16, 2021. 3. 2020 Rice Larpenteur Alliance Annual Report This item was moved before J1. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G8 was moved to follow the F3 presentation. Agenda item G7 was highlighted. Councilmember Juenemann moved to approve agenda items G1-G7, G9-11. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 1. Approval of Claims ACCOUNTS PAYABLE: $ 471,703.69 Checks #107138 thru #107168 dated 02/23/21 March 08, 2021 City Council Meeting Minutes $ 287,997.01 Disbursements via debits to checking account dated 02/16/21 thru 02/19/21 $ 631,492.25 Checks #107169 thru #107198 dated 03/02/21 $ 657,568.50 Disbursements via debits to checking account dated 02/22/21 thru 02/26/21 $ 2,048,761.45 Total Accounts Payable PAYROLL $ 585,351.37 Payroll Checks and Direct Deposits dated 02/19/21 Payroll Deduction check #99104472 thru $ 2,181.86 #99104474 dated 02/19/21 $ 587,533.23 Total Payroll $ 2,636,294.68 GRAND TOTAL Councilmember Juenemann moved to approve the approval of claims. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 2. Massage Center License for Linglong, LLC d/b/a Wonderful Massage, 2225 White Bear Avenue, Suite 1 Councilmember Juenemann moved to approve the Massage Center license for Linglong, LLC d/b/a Wonderful Massage, located at 2225 White Bear Avenue, Ste 1. attached Notice. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 3. On-Sale Intoxicating Liquor and Sunday Sales License for Johnny Kitchen & Bar Inc. d/b/a Johnny Kitchen & Bar, 1900 County Road D E, Ste 135 Councilmember Juenemann moved to approve the On-Sale Intoxicating Liquor and Sunday Sales license for Johnny Kitchen & Bar, Inc., located at 1900 County Road D E, Ste 135. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. March 08, 2021 City Council Meeting Minutes 4. Conditional Use Permit Review, John Glenn Middle School, 1560 County Road B East Councilmember Juenemann moved to approve the CUP review for Independent School District 622’s building addition and renovation to John Glenn Middle School, located at 1560 County Road B East for one year. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 5. Conditional Use Permit Review, Wakefield Park Community Building, 1860 Hazelwood Street Councilmember Juenemann moved to approve the CUP review for the Wakefield Park Community Building at 1860 Hazelwood Street, and review again only if a problem arises or a major change is proposed. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 6. Conditional Use Permit Review, Menard Inc., 2280 Maplewood Drive Councilmember Juenemann moved to approve the CUP review for the Menards redevelopment project, located at 2280 Maplewood Drive, for one year. Seconded by Councilmember Ayes – All, via roll call The motion passed. 7. Resolution of Support for Better Building Standards in the State of Minnesota Councilmember Juenemann moved to approve the resolution of support for better building standards in the State of Minnesota. Resolution 21-03-1921 RESOLUTION OF SUPPORT FOR BETTER BUILDING STANDARDS IN THE STATE OF MINNESOTA WHEREAS, there is overwhelming scientific consensus that climate change is a significant threat to human civilization and is caused primarily by the combustion of fossil fuels; and WHEREAS, buildings account for approximately 40% of all the energy used in Minnesota and new development practices have the opportunity to make the greatest longstanding impact; and WHEREAS, the State of Minnesota is not on track to meet its goal of an 80% carbon reduction by 2050; and March 08, 2021 City Council Meeting Minutes WHEREAS, the City of Maplewood is not on track to meet its 2040 Comprehensive Plan energy goal of an 80% carbon reduction by 2050; and WHEREAS, high-efficiency construction presents opportunities for workers in manufacturing, construction, and service sectors, and it is essential that workers play a role in helping drive innovation towards a clean energy economy while creating and maintaining family- sustaining jobs; and WHEREAS, the City of Maplewood is interested in improving health using environmentally conscious efforts; and WHEREAS, the City of Maplewood is interested in supporting economic development through climate action; and WHEREAS, the City of Maplewood is already experiencing the impacts of a changing climate; and WHEREAS, highly efficient buildings enhance financial and environmental resilience for building owners and tenants; and WHEREAS, the City of Maplewood supports an equitable and just transition to a low- carbon society; and WHEREAS, the "Improving building energy efficiency in commercial and multi- family construction" report by the State of Minnesota recommends that the current statewide commercial energy code be advanced and accelerated such that it achieves net zero carbon/energy by 2036. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City formally adopts a policy to support state legislation leading to higher performing commercial buildings through advanced energy performance standards. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 8. Cooperative Funding Agreement for the Rice Larpenteur Alliance Agenda item G8 was moved for a separate vote after F3 Rice Larpenteur Annual Report. 9. Bituminous Material Purchases for 2021 Season Councilmember Juenemann moved to authorize the Street Superintendent to purchase bituminous materials in an amount up to $80,000 for the 2021 street maintenance season. Seconded by Councilmember Knutson Ayes – All, via roll call March 08, 2021 City Council Meeting Minutes The motion passed. 10. Ramsey County Public Works to Perform 2021 Street Striping Councilmember Juenemann moved to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $25,000. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 11. Maplewood Building 1902 HVAC Upgrade Project, City Project 19-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 and No. 2. b. Resolution Directing Final Payment and Acceptance of Project Councilmember Juenemann moved to approve the resolution directing modification of existing construction contract, Change Order No.1 and No. 2, City Project 19-18. Resolution 21-03-1922 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 19-18, CHANGE ORDER NO.1 and CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood 1902 Building HVAC Upgrade Project, 19-18, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Maplewood 1902 Building HVAC Upgrade project, 19-18, Change Order No. 1 and Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 and Change Order No. 2 which is an increase of $3,881.00. The revised contract amount is $184,781.00. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for final payment and acceptance of Maplewood Building 1902 HVAC Upgrades, City Project 19-18. Resolution 21-03-1923 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAPLEWOOD BUILDING 1902 HVAC UPGRADES PROJECT, CITY PROJECT 19-18 March 08, 2021 City Council Meeting Minutes WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Maplewood Building 1902 HVAC Upgrades, City Project 19-18, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 19-18 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $184,781.00. Final payment to NAC Mechanical & Electrical Service, Inc. and release of any retainage or escrow is hereby authorized. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 Votes) Public Works Director Love gave the staff report. Mayor Abrams opened the public hearing. The following people spoke: Brian Lundquist Neil Hunter Dora Zocko Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the Resolution Ordering the Improvement for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 (Four affirmative votes are required to approve this resolution). Resolution 21-03-1924 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 25, 2021, a date for a Council hearing was set on the proposed street improvements for the Montana- Nebraska Area Pavement Rehabilitation, City Project 20-08; and March 08, 2021 City Council Meeting Minutes WHEREAS, a notice was mailed ten days in advance to residents and a notice of th the hearing was published, and the hearing was duly held on March 8, 2021; and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1 That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Montana- Nebraska Area Pavement Rehabilitation, City Project 20-08. 2 Such improvements ordered as proposed in the Council resolution th adopted on the 8 day of March, 2021. 3 The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and th specifications as previously directed by the City Council at the January 25, 2021 council meeting. 4 The Finance Director was authorized to make the financial transfers th necessary for the preparation of plans and specifications at the January 25, 2021 council meeting. A budget of $2,328,400 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding Source Total Amount % of Total Street Revitalization Fund $886,643 38% Special Benefit Assessments $921,657 40% Sanitary Sewer Fund $119,100 5% Environmental Utility Fund $310,900 13% W.A.C. Fund $90,100 4% Total Estimated Project Funding: $2,328,400 100% Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. e motion passed 2. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 Votes) Public Works Director Love gave the staff report. Mayor Abrams opened public hearing. The following people spoke: Dan Bruns March 08, 2021 City Council Meeting Minutes Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution ordering the improvement for the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 (Four affirmative votes are required to approve this resolution). Resolution 21-03-1925 RESOLUTION ORDERING IMPROVEMENT th WHEREAS, pursuant to a resolution of the City Council adopted January 25, 2021, a date for a council hearing was set on the proposed street improvements for the Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09; and WHEREAS, a notice was mailed ten days in advance to residents and a notice of th the hearing was published, and the hearing was duly held on March 8, 2021; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1 That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09. 2 Such improvements ordered as proposed in the Council resolution adopted th on the 8 day of March, 2021. 3 The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and th specifications as previously directed by the City Council at the January 25, 2021 council meeting. 4 The Finance Director was authorized to make the financial transfers th necessary for the preparation of plans and specifications at the January 25, 2021 council meeting. A budget of $2,072.200 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding Source Total Amount % of Total Street Revitalization Fund $1,005,450 49% Special Benefit Assessments $727,950 35% Sanitary Sewer Fund $106,000 5% Environmental Utility Fund $154,000 7% W.A.C. Fund $78,800 4% Total Estimated Project Funding: $2,072,200 100% Seconded by Councilmember Knutson Ayes – All, via roll call March 08, 2021 City Council Meeting Minutes The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS Agenda Item F3 was moved before J1. F3. 2020 Rice Larpenteur Alliance Annual Report Kim O’Brien, with St Paul Area Chamber of Commerce and the Rice Larpenteur Alliance Executive Director gave the presentation. Agenda item G8 was moved for a separate vote after F3 Rice Larpenteur Annual Report. G8. Cooperative Funding Agreement for the Rice Larpenteur Alliance Councilmember Juenemann moved to approve the Cooperative Funding Agreement for Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 1. Conditional Use Permit Resolution, White Bear Meadery, 1320 County Road D Circle East Community Development Director Thomson gave the staff report. Councilmember Knutson moved to approve the resolution approving a conditional use permit for the property located at 1320 County Road D Circle East, allowing a meadery to operate on the property, subject to certain conditions of approval. Resolution 21-03-1926 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Joshua Eckton, on behalf of the White Bear Meadery, has requested approval of a conditional use permit to operate a meadery on the property. 1.02 The property is located at 1320 County Road D Circle East and is legally described as: That part of the Northwest quarter of Section 3, Township 29, Range 22 which lies North and West of the Saint Paul and White Bear State Highway and North of a line described as follows: Beginning at a point in the West line of said Section 3 which point is 183.55 feet South of the Northwest March 08, 2021 City Council Meeting Minutes corner of said Section 3; thence Southeasterly in a straight line 406.11 feet to a point in the center line of Saint Paul and Duluth Highway No. 61, which point is 323.36 feet Southwesterly from the point of intersection of said center line of said highway with the North line of said Section 3, Ramsey County, Minnesota.. PIN: 03-29-22-22-0024 Section 2 Standards. 2.01 City Ordinance Section 44-637(a) (1) by Section 44-512 (2) (3) requires a Conditional Use Permit for beverage processing and distribution, a place of amusement, recreation or assembly. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including lice and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. March 08, 2021 City Council Meeting Minutes 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On February 16, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On March 8, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The applicant shall submit a final seating chart and a parking plan to City staff. All of the parking related to the business shall be confined to the site and is prohibited on City streets or neighboring properties. 2. Any site or building modifications are subject to the City’s design review process. 3. All local and state regulations governing the operation of the use shall be adhered to at all times. 4. Signs shall follow the City’s sign ordinance. Signs shall not be installed unless the applicant first obtains a sign permit. 5. Any and all trash receptacles shall be contained within an enclosed structure. Design of a new structure shall be subject to the City’s design review process. 6. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. The City Council shall review this permit in one year. 7. The applicant shall comply with all requirements of the building official, fire chief and City engineer. 8 The fire protection systems and exit ways must be inspected and approved prior to the issuance of a certificate of occupancy. March 08, 2021 City Council Meeting Minutes 9 Depending upon the extent of any exterior site improvements, the applicant shall obtain a driveway permit and grading/erosion control permit from the City engineer. 10 The applicant shall obtain a SAC determination from the Metropolitan Council prior to any permits being issued for the property. 11 The applicant shall submit an application to the City’s environmental health official for an annual food permit and plan review prior to operation. 12 The applicant shall obtain and provide a copy of the approved winery license prior to operation. 13 The business hours of operation are limited to the state winery license allowance. 14 All deliveries shall occur between the hours of 7:00 am – 8:00 pm. 15. The applicant shall install a stop sign at the driveway exit from the property. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. 2. Intent to Close Meeting (Minn. Stat. §13D.05 subd. 3(c)) to Discuss Sale of Properties a. 2501 Londin Lane East b. 1375 Frost Avenue East and 1900 Clarence Street North c. 1160 Frost Avenue East Community Development Director Thomson gave the staff report. Mayor Abrams moved to close the meeting and go into closed session to consider purchase offers or counteroffers for the property located at 2501 Londin Lane East, then separately to consider purchase offers or counteroffers for properties at 1375 Frost Avenue East and 1900 Clarence Street North, and then separately to consider purchase offers or counteroffers for the property located at 1160 Frost Avenue East, pursuant to Minnesota Statutes Section 13D.05 subd. 3(c), Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed Mayor Abrams closed the meeting at 8:51 p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman, Assistant City Manager/HR Director Sable, City Attorney Batty, Community Development Director Thomson, and IT Director Fowlds. March 08, 2021 City Council Meeting Minutes Mayor Abrams called the meeting back to order at 10:27 p.m. 3. Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for Attorney-Client Privileged Discussion Regarding Threatened Litigation, 2471 Forest Street Councilmember Juenemann moved to close the regular meeting and go into closed session to discuss threatened litigation related to 2471 Forest Street, pursuant to Minnesota Statutes Section 13D.05, subd. 3b. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed Mayor Abrams closed the meeting at 10:29 p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Villavicencio, Councilmember Cave, City Manager Coleman, Assistant City Manager/HR Director Sable, City Attorney Batty, Public Works Director Love, Finance Director Paulseth, and IT Director Fowlds. Mayor Abrams called the meeting back to order at 10:43 p.m. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 10:43 p.m. Andrea Sindt, City Clerk March 08, 2021 City Council Meeting Minutes