HomeMy WebLinkAbout2021-02-22 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 22, 2021
Held Remotely Via Conference Call
Dial 1-312-626-6799 or 1-888-788-0099
When Prompted Enter Meeting ID: 995 1230 4840#
No Participant ID, Enter # When Prompted
Meeting No. 04-21
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. February 08, 2021 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. North Fire Station Construction Project Update
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Resolution Calling for a Public Hearing on Providing Host Approval to the Issuance
of Senior Housing and Healthcare Revenue Obligations to Finance a Project by
New Harmony Care Center, Inc.
3. 2021 Work Scope with HKGi for Planning Services
4. Resolution of Support for the Local Road Improvement Program Grant Application
for McMenemy Street Improvement Project, City Project 21-02
5. 2021 Master Group Contract for Medica Insurance Company
6. Therapy and Consulting Services Agreement with Marie Ridgeway LICSW LLC
7. Stormwater Facility Maintenance Agreement with Ramsey -Washington Metro
Watershed District for the North Fire Station Construction Project
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
1. Sterling Street Bridge Replacement, City Project 16-25
a. Public Hearing 7:00 pm
b. Waiver from City Code Stream Buffer Requirements
c. Resolution Approving Plans and Specifications and Advertising for Bids
d. Use of Bolton and Menk, Inc. for Professional Services
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
Resolution Approving Plans & Specifications and Authorizing Advertisement for
Bids for the North Fire Station Construction Project
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 8, 2021
Held Remotely Via Conference Call
Meeting No. 03-21
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams announced Ramsey County Board of Commissioners approved
embedding a social worker in the Maplewood Public Safety Department. Fire and EMS
Chief Mondor provided benefits of this new initiative and anticipated hiring timeline.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
APPROVAL OF MINUTES
1. January 25, 2021 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the January 25, 2021 City Council
Workshop Meeting Minutes as submitted.
Seconded by Councilmember Villavicencio Ayes — All, via roll call
The motion passed.
2. January 25, 2021 City Council Meeting Minutes
Councilmember Juenemann moved to approve the January 25, 2021 City Council
Meetina Minutes as submitted.
Seconded by Councilmember Knutson Ayes — All, via roll call
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The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other
topics of concern or interest requested by councilmembers.
2. Council Presentations
State of the City
Mayor Abrams highlighted the upcoming State of the City event on February 18th that will
be held by Zoom this year.
3. Resolution of Appreciation for Candace Okeson, Environmental and Natural
Resources Commission
Community Development Director Thomson gave the staff report. Councilmember
Juenemann read the Resolution of Appreciation.
Councilmember Juenemann moved to approve a Resolution of Appreciation for
Candace Okeson, Environmental and Natural Resources Commissioner.
Resolution 21-02-1912
RESOLUTION OF APPRECIATION
WHEREAS, Candace Okeson has been a member of the Maplewood
Environmental and Natural Resources Commission for three years and three months,
serving from September 11, 2017, to December 11, 2020. Ms. Okeson has served
faithfully in those capacities; and
WHEREAS, the Environmental and Natural Resources Commission and City
Council have appreciated her experience, insights and good judgment; and
WHEREAS, Ms. Okeson has freely given of her time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Ms. Okeson has shown dedication to her duties and has consistently
contributed her leadership and efforts for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Candace Okeson is hereby extended our
gratitude and appreciation for her dedicated service.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
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4. Resolution of Appreciation for Denis Dupee, Housing and Economic
Development Commission
Community Development Director Thomson gave the staff report. Councilmember
Knutson read the Resolution of Appreciation.
Councilmember Knutson moved to approve a Resolution of Appreciation for Denis
Dupee, Housing and Economic Development Commission.
Resolution 21-02-1913
RESOLUTION OF APPRECIATION
WHEREAS, Denis Dupee has been a member of the Maplewood Housing and
Economic Development Commission for 3 years, serving from November 2017 to
September 2020; and
WHEREAS, the Housing and Economic Development Commission and the City
Council appreciate his experience, insights, and good judgment; and
WHEREAS, Mr. Dupee has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Dupee has shown dedication to his duties and has consistently
contributed his leadership and efforts for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Denis Dupee is hereby extended our
gratitude and appreciation for his dedicated service.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
5. Report on 2020 Strategic Plan
Administrative Services & Performance Measurement Coordinator Knutson gave the
presentation.
Councilmember Juenemann moved to accept the 2020 Strategic Plan Report.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
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Agenda item G3 was highlighted.
Councilmember Juenemann moved to approve agenda items G1 -G3
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE
$
610,778.15
Checks #107019 thru #107041
dated 01/26/21
$
539,780.09
Disbursements via debits to checking account
dated 01/19/21 thru 01/22/21
$
346,737.05
Checks #107044 thru #107071
dated 02/02/21
$
10,909,047.31
Disbursements via debits to checking account
dated 01/25/21 thru 01/29/21
$ 12,406,342.60 Total Accounts Payable
PAYROLL
$ 848,172.58 Payroll Checks and Direct Deposits dated 01/22/21
$ 2,462.00 Payroll Deduction check #99104442 thru #99104444
dated 01/22/21
$ 850,634.58 Total Payroll
$ 13,256,977.18 GRAND TOTAL
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
2. Renewal of Contract with Human Resource Attorney
Councilmember Juenemann moved to approve the consulting services agreement
between the City of Maplewood and Madden Galanter Hansen, LLP and authorize the
Mayor and City Manager to execute the contract on behalf of the City.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
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3. Payment for Axon Yearly Maintenance Support & Evidence.com Subscription
Councilmember Juenemann moved to approve payment for Axon yearly maintenance
support and Evidence.com subscription.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Maplewood Moose Lodge and Family Center, 1832 Gervais Court East
a. Comprehensive Plan Amendment Resolution (Requires 4 Council
Votes)
b. Zoning Map Amendment Ordinance
c. Conditional Use Permit Resolution
Community Development Director Thomson gave the staff report. Gary Lenart, with
Moose Lodge and Family Center, provided additional comments.
Councilmember Juenemann moved to approve a resolution for a Comprehensive Plan
Amendment for the property located at 1832 Gervais Court East, re -guiding the
property's future land use designation from High -Density Residential to Employment.
Resolution 21-02-1914
COMPREHENSIVE PLAN AMENDMENT RESOLUTION
Resolution approving the comprehensive plan amendment re -guiding the property at
1832 Gervais Court East from High -Density Residential to Employment.
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Gary Lenart, on behalf of the Maplewood Moose Lodge and Family
Center has requested approval of a comprehensive plan amendment.
1.02 The property is located at 1832 Gervais Court East and is legally described as:
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PIN: 112922320004 —The East'/2 of the East 201.55 feet of the West 632.30
feet of the Northwest Quarter of the Southwest Quarter of Section 11,
Township 29, Range 22, Except the South 450 feet and the North 33 feet
taken for road, except that portion taken for Highway 36, Ramsey County,
Minnesota.
Section 2. Criteria.
2.01 The 2040 Comprehensive Plan states the document may require amending
due to a property owner request to change land use designation to allow a
proposed development or redevelopment.
2.02 The 2040 Comprehensive Plan amendment process follows the same City
identified public hearing process as the major update process used to develop
the 2040 Comprehensive Plan. Amendments are required to submit and gain
approval from the Metropolitan Council.
Section 3. Findings
3.01 The requested amendment would meet the goals and policies outlined in the
2040 Comprehensive Guide Plan.
Section 4. City Review Process
4.01 The City conducted the following review when considering this amendment
req uest.
On January 19, 2021, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices
to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve the comprehensive plan amendment.
2. On February 8, 2021, the city council discussed the comprehensive plan
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The above described comprehensive plan amendment is approved based on the
findings outlined in section 3 of this resolution. Approval is subject to, and only
effective upon, the following conditions:
1. Review and approval of the Metropolitan Council as provided by state
statute.
2. The development must further comply with all conditions outlined in City
Council Resolution No. 21-02-1915 for a conditional use permit approved
by the Maplewood City Council on February 8, 2021.
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Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve an ordinance for a Zoning Map
Amendment for the property located at 1832 Gervais Court East, rezoning the property
from LBC, Limited Business Commercial to M1, Light Manufacturing.
Ordinance 1018
A ZONING MAP AMENDMENT ORDINANCE REZONING THE PROPERTY AT 1832
GERVAIS COURT EAST FROM LBC, LIMITED BUSINESS COMMERCIAL TO M1,
LIGHT MANUFACTURING
The Maplewood City Council ordains as follows:
Section 1.
1.01 The property at 1832 Gervais Court East is hereby rezoned from LBC, Limited
Business Commercial to M1, Light Manufacturing.
1.02 The property is legally described as:
The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest
Quarter of the Southwest Quarter of Section 11, Township 29, Range 22,
Except the South 450 feet and the North 33 feet taken for road, except that
portion taken for Highway 36, Ramsey County, Minnesota.
1.03 The property identification number is: 112922320004
Section 2.
2.01 Section 44-1165 outlines criteria the City Council must consider when
considering a zoning map amendment. This ordinance is based on the
following findings:
1. Assure itself that the proposed change is consistent with the spirit,
purpose and intent of city code.
2. Determine that the proposed change will not substantially injure or detract
from the use of neighboring properties or from the character of the
neighborhood and that the use of the property adjacent to the area
included in the proposed change or plan is adequately safeguarded.
3. Determine that the proposed change will serve the best interests and
conveniences of the community, where applicable, and the public
welfare.
4. Consider the effect of the proposed change upon the logical, efficient, and
economical extension of public services and facilities, such as public
water, sewers, police and fire protection and schools.
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5. Be guided in its study, review and recommendation by sound standards
of subdivision practice where applicable.
6. Impose such conditions, in addition to those required, as are necessary to
ensure that the intent of this chapter is complied with, which conditions may
include but not be limited to harmonious design of buildings; planting and
the maintenance of a sight or sound screen; the minimizing of noxious,
offensive or hazardous elements; and adequate standards of parking and
sanitation.
Section 3.
3.01 The City Council hereby approves the ordinance. Approval is based on the
findings outlined in section 2 of this ordinance. Approval is subject to the
following conditions:
1. The City must conduct a life/safety inspection of the property.
Any issue in noncompliance of the City's life/safety standards
must be corrected.
2. The development must further comply with all conditions outlined in City
Council Resolution No. 21-02-1915 for a conditional use permit approved
by the Maplewood City Council on February 8, 2021.
3. Metropolitan Council approval of Resolution No. 21-02-1914 for a
comprehensive plan amendment approved by the Maplewood City
Council on February 8, 2021.
Section 4.
4.01 This ordinance shall be effective following its adoption and publication.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve a resolution for a Conditional Use Permit
for the property located at 1832 Gervais Court East, allowing a place of amusement,
recreation or assembly to operate on the property and subject to certain conditions of
approval
Resolution 21-02-1915
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Gary Lenart, on behalf of the Maplewood Moose Lodge and Family Center, has
requested approval of a conditional use permit to operate on the property.
1.02 The property is located at 1832 Gervais Court East and is legally described as:
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PIN: 112922320004 —The East'/2 of the East 201.55 feet of the West 632.30 feet
of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29,
Range 22, Except the South 450 feet and the North 33 feet taken for road, except
that portion taken for Highway 36, Ramsey County, Minnesota.
Section 2. Standards.
2.01 City Ordinance Section 44-637(a) (1) by Section 44-512 (3) requires a
Conditional Use Permit for a place of amusement, recreation or assembly.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional Use
Permit on the following nine standards for approval.
The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the
site's natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
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4.01 The City conducted the following review when considering this conditional use
permit request.
1. On January 19, 2021, the planning commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2. On February 8, 2021, the city council discussed this resolution. They
considered reports and recommendations from the planning commission and
city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following
conditions:
1. Applicant shall submit a seating chart and a parking plan to City staff.
2. Any site or building modifications are subject to City review.
3. The future parking lot expansion noted on the applicant's plans will be subject
to design review by the City's Community Design Review Board.
4. Prior to the issuance of any permits, the applicant shall submit a seating chart
and parking plan to staff for review. All city parking requirements must be
satisfied before a certificate of occupancy can be issued by the city.
5. The applicant shall submit a parking restriping plan and maintenance plan for
staff approval.
6. The applicant shall comply with the City's tree preservation ordinance and tree
replacement requirements.
7. The applicant shall meet the requirements detailed in the attached report from
the Assistant City Engineer, dated December 30, 2020.
8. Signs shall follow the City's sign ordinance. Signs shall not be installed unless
the applicant first obtains sign permits.
9. Any and all trash receptacles shall be contained within an enclosed structure.
Design of a new structure shall be subject to the City's design review process.
10. The proposed use must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this
deadline for one year. The City Council shall review this permit in one year.
11. All of the applicant's parking shall be confined to the site and not allowed on
city streets or neighboring properties.
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12. The applicant shall comply with all requirements of the building official, fire
chief and city engineer.
13. The applicant shall submit an application to the City's Environmental Health
Official for an annual food permit prior to operation.
14. Metropolitan Council approval of Resolution No. 21-02-1914 for a
Comprehensive Plan Amendment approved by the Maplewood City Council on
February 8, 2021.
Seconded by Councilmember Villavicencio Ayes — All, via roll call
The motion passed.
2. Home Occupation License Resolution, 2328 Montana Avenue East
Community Development Director Thomson gave the staff report. Renee McCoy,
applicant, addressed the council and gave additional details.
Councilmember Juenemann moved to approve a resolution for a home occupation
license for a home-based business, offering private fitness classes at the residential
Property located at 2328 Montana Avenue East.
Resolution 21-02-1916
HOME OCCUPATION LICENSE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Renee McCoy is proposing a home-based fitness instruction business.
1.02 The property is located at 2328 Montana Avenue East and is legally described
as: Unit 2328, Condominium Number 212, Acorn Greenhouses Condominiums,
Ramsey County, Minnesota
Property Identification Number 24-29-22-23-0050
Section 2. Standards.
2.01 Section 14-56 outlines the licensing requirements for home occupations on
residential property.
Section 3. Findings.
3.01 The proposal meets the specific home occupation license standards.
Section 4. City Review Process
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4.01 The City conducted the following review when considering this home occupation
license request.
1. On January 19, 2021, the Planning Commission held a public hearing. City
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The Planning Commission gave everyone at
the hearing a chance to speak and present written statements. The Planning
Commission recommended that the City Council approve this resolution.
2. On February 8, 2021, the City Council discussed this resolution. They
considered reports and recommendations from the Planning Commission and
city staff.
Section 5. City Council Action.
5.01 The City Council hereby approved the resolution. Approval is based on the
findings outlined in Section 2 of this resolution. Approval is subject to the
applicant doing the following:
1. The applicant must apply to the City Clerk for a business license. This license
must be renewed with the City Clerk on an annual basis.
2. Hours of operation for the business are limited to Monday through Friday,
between 8:00 am and 6:00 pm.
3. Parking shall be provided on the property, in the property owner's driveway.
Public streets cannot be used for customer parking.
4. There shall only be one customer visiting the business at any time.
5. Other than the home occupation license holder, there shall be no other
outside employees.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember was given the opportunity to share additional thoughts.
Mayor Abrams adjourned the meeting at 8:20 p.m.
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Fla
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
March 8 Council Meeting: Rice/Larpenteur Funding Agreement & Annual Report; Public Hearings
for Montana/Nebraska Pavement Rehabilitation and Southcrest/Ferndale Pavement
Rehabilitation
March 10 Ponds of Battle Creek Community Meeting from 4 — 6 pm
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1. Rules regarding approval of minutes — Info provided on January 25.
2. Quarterly Financial Reporting
3. Parking Space Requirement Review
4. Flavored Tobacco Update — attached
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MEMORANDUM
To: Melinda Coleman, City Manager
From: Andrea Sindt, City Clerk
Date: February 16, 2021
Subject: Flavored Tobacco Update
Fla, Attachment 1
At the past council meeting, council asked for an update related to flavored tobacco and the status of
surrounding cities and any law changes related to flavored tobacco.
Brief History
First, a flavored tobacco product is any licensed product, including cigarette, cigar, chewing tobacco or e -
cigarette which has a taste or smell related to menthol, mint, wintergreen, chocolate, cocoa, vanilla, honey,
fruit, or any candy, dessert, alcoholic beverage, herb, or spice. All flavored cigarettes in the US, except
menthol, were banned by the FDA in 2009.
Steps were taken to protect youth in 2019 when federal law increased the legal tobacco purchasing age to
21. The city council adopted an ordinance in July 2020 to bring city code into compliance with federal law.
At this time 17 Minnesota cities have some form of restriction or prohibition on flavored tobacco. Some
continue to allow menthol, mint and wintergreen sales, others have chosen to include these flavors in their
restrictions and yet others restrict where various flavors are sold.
Current Findines
There are three basic approaches some with exceptions for age -restricted locations (typically tobacco shops):
Restrict sales of fruit- and candy -flavored tobacco (menthol excluded) — 5 cities
o Flavor sales allowed only in tobacco shops: Shoreview, Robbinsdale, and New Hope
o No location provision to allow targeted flavor sales: St Louis Park and Rushford
Restrict sales of all flavored tobacco, including menthol — 6 cities
o Flavor sales allowed only in tobacco shops: St. Paul, Falcon Heights, Duluth, Fridley (beginning
5/1/2021), Roseville (passed 2/8/21 with effective date 7/1/2021)
o Flavor sales allowed only in tobacco shops, additionally menthol allowed in off -sale liquor
stores which require an adult to accompany those under 21: Minneapolis
• Prohibit sales of all flavored tobacco, including menthol — 6 cities
o Golden Valley, Mendota Heights, Lilydale, Lauderdale, Arden Hills and Edina
Several cities also limit the number of tobacco shops after some cities saw an increase in the number of new
tobacco shops once flavor restrictions were put in place.
Survey of Neighboring Cities
At the time of asking whether neighboring councils were talking about restricting flavor tobacco Little
Canada, Oakdale and Woodbury had not brought up the topic, Vadnais Heights and White Bear Lake both
prefer and are waiting for State to take the initiative. Roseville, as mentioned previously, passed restrictions
on sales of flavors including menthol except in tobacco shops on February 8, 2021 to take effect July 1, 2021.
Activity at State Level
The House had a first reading of HF 904 on Feb 8, 2021 to provide for the prohibition of flavored tobacco. It
has been referred to the Health Finance and Policy Committee. The bill began with 5 authors and two days
City Council Packet Page Number 14 of 135
Fla, Attachment 1
after the first reading increased to 15 authors. In 2020, a similar bill made significant progress in the House,
passed two committees and was ready for a House floor vote when the shift to COVID-19 halted it.
Also, ClearWay Minnesota, an organization created to provide tobacco prevention programs and cessation
services is sunsetting at the end of this year and thus passing the tobacco -prevention baton back to the state.
Therefore, the state has other bills for cessation and prevention activities prioritizing efforts to prevent youth
tobacco use and to promote racial and health equity.
Movine Forward
Staff will continue to monitor the legislative activity unless directed otherwise.
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CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Michael Mondor, Fire and EMS Chief
PRESENTER: Michael Mondor, Fire and EMS Chief
AGENDA ITEM: North Fire Station Construction Project Update
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement
❑ Proclamation
Policy Issue:
The North Fire Station Construction Project has recently completed the third phase of architectural
design documents which represents 95% completion of the architectural design process.
Staff will provide City Council with updates upon completion of each major milestone. Ninety -percent
completion of architectural design represents a significant milestone in the project as the project is
nearly ready to go out for bids.
Recommended Action:
View the presentation/discussion provided by staff.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $13,100,000
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Fire Facility Fund
Strategic Plan Relevance:
✓ Financial Sustainability
✓ Operational Effectiveness
❑ Integrated Communication ❑ Targeted Redevelopment
❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
F3
The department is working to improve the fire department's critical infrastructure, enhance operational
effectiveness by reducing redundancy and financial sustainability as the department looks to reduce its
capital footprint.
Background
Staff have provided updates to the City Council at each major milestone during the North Fire Station
Construction Project. At the November 9, 2020 staff presented an update and good, better, best budget
scenarios. The architectural design process has reached 95% completion and the project timeline has
been updated to reflect the current status of the project. Staff would like to provide a project update
given the completion of this project milestone.
City Council Packet Page Number 16 of 135
F3
The presentation will include an overview of activity since the last Council update, a review of updated
elevations and station drawings, firefighter safety features and an overview of the updated project
timeline.
Attachments
1. North Fire Station Construction Project Update Presentation
City Council Packet Page Number 17 of 135
END.
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City Council Packet Page Number 46 of 135
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G1
ILY, I;ILY, IQ ZUkiIBill LYil
TO:
Melinda Coleman, City Manager
FROM:
Ellen Paulseth, Finance Director
DATE:
February 16, 2021
SUBJECT:
Approval of Claims
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 277,417.56 Checks #107074 thru #107096
dated 02/09/21
$ 557,320.81 Disbursements via debits to checking account
dated 02/01/21 thru 02/05/21
$ 1,030,937.42 Checks #107097 thru #107137
dated 02/16/21
$ 392,673.58 Disbursements via debits to checking account
dated 02/08/21 thru 02/12/21
$ 2,258,349.37 Total Accounts Payable
PAYROLL
$ 612,564.09 Payroll Checks and Direct Deposits dated 02/05/21
$ 1,617.60 Payroll Deduction check #99104461 thru #99104462
dated 02/05/21
$ 614,181.69 Total Payroll
$ 2,872,531.06 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
City Council Packet Page Number 47 of 135
02/04/2021
Check
107074
107075
107076
107077
107078
107079
107080
107081
107082
107083
107084
107085
107086
107087
107088
107089
107090
107091
107092
107093
107094
107095
107096
Date
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
02/09/2021
Vendor
05114
05114
00519
05598
01160
05670
01886
01409
01409
01409
01409
01819
01190
01190
01190
01190
01190
01190
01190
05761
00043
00043
00043
05932
06042
02923
01311
05918
01341
02008
01340
01340
00198
04207
01578
01789
Check Register
City of Maplewood
BOLTON & MENK, INC.
BOLTON & MENK, INC.
FLEXIBLE PIPE TOOL CO.
KELLY & LEMMONS, P.A.
NEWMAN SIGNS, INC.
PETERSON COUNSELING/CONSULTING
ROSENBAUER MINNESOTA, LLC
SEH
SEH
SEH
SEH
WINDSTREAM
XCELENERGY
XCELENERGY
XCELENERGY
XCELENERGY
XCELENERGY
XCELENERGY
XCELENERGY
YMCA
ADAM'S PEST CONTROL INC
ADAM'S PEST CONTROL INC
ADAM'S PEST CONTROL INC
COLLEEN CHERMAK
CLEAR GOV INC.
OAKDALE FIRE DEPARTMENT
PERA
PERKINS + WILL INC.
RAMSEY CO FIRE CHIEFS ASSN
RAMSEY COUNTY PUBLIC WORKS
REGIONS HOSPITAL
REGIONS HOSPITAL
ST PAUL REGIONAL WATER SRVS
STRYKER SALES CORP.
T R F SUPPLY CO.
CITY OF WOODBURY
23 Checks in this report.
City Council Packet Page Number 48 of 135
G1, Attachments
Description
PROJ 19-22 CO RD B & ARCADE
PROJ 19-22 CO RD B & ARCADE
PARTS & LABOR REPAIR CCTV, UNIT 623
PROSECUTION SERVICES - JANUARY
PROJ 19-10 MCCLELLAND ST IMPROVE
CONSULTING SERVICES - JANUARY
EMTC - MATERIALS
NEW FIRE STATION
NEW FIRE STATION
NEW FIRE STATION
NEW FIRE STATION
LOCAL PHONE SERVICE 12/15 - 01/14
ELECTRIC UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
GAS UTILITY
GAS UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
CHARITABLE GAMBLING
QUARTERLY SERVICE - PUBLIC WORKS
QUARTERLY SERVICE - CITY HALL
QUARTERLY SRVS - PARK/REC GARAGE
ADJ PPE VELCRO STRAP FOR HELMETS
2021 SUBSCRIPTION-CLEARGOV INSIGHTS
TRAINING CENTER ITEMS
OMITTED DEDUCTIONS - PERA 6120-00
PONDS AT BATTLE CREEK PLAN
MEMBERSHIP DUES
BRIDGE INSPECTIONS - 2020
MEDICAL SUPPLIES
MEDICAL SUPPLIES
WATER UTILITY
COMMUNITY PARAMEDIC SOFTWARE -FEB
SHOP RAGS
ANNUAL SEWER MAINT BILL DIST 51W
Amount
57,436.00
20,069.90
2,654.20
16,250.00
350.01
1,451.52
240.00
61,410.00
23,232.62
19,870.00
10,910.00
597.29
13,974.86
1,166.89
658.12
310.05
201.94
39.48
18.06
15,000.00
182.02
99.11
62.17
25.00
7,500.00
29.83
1,422.00
18,288.30
150.00
570.00
71.88
46.15
1,714.16
882.00
188.00
346.00
Settlement
Date Payee
2/1/2021
2/1/2021
2/2/2021
2/3/2021
2/4/2021
2/5/2021
2/5/2021
2/5/2021
2/5/2021
2/5/2021
2/5/2021
2/5/2021
2/5/2021
2/5/2021
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
MN State Treasurer
Delta Dental
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN Dept of Natural Resources
US Bank VISA One Card*
Optum Health
U.S. Treasurer
ICMA (Vantagepointe)
ICMA (Vantagepointe)
Labor Unions
MidAmerica - I NG
Description
Drivers License/Deputy Registrar
Dental Premium
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
Purchasing card items
DCRP & Flex plan payments
Federal Payroll Tax
Retiree Health Savings
Deferred Compensation
Union Dues
HRA Flex plan
*Detailed listing of VISA purchases is attached.
G1, Attachments
►r:r."M
127,405.39
2,614.10
26,209.94
46,850.03
56,773.04
97,377.06
1,281.80
52,104.59
6,481.96
109,421.57
3,035.56
8,475.00
3,057.18
16,233.59
557,320.81
City Council Packet Page Number 49 of 135
G1, Attachments
Transaction Date
Posting Date
Merchant Name
Transaction Amount
Name
1/21/2021
1/25/2021
THE HOME DEPOT 2801
$249.72
DAVE ADAMS
1/22/2021
1/25/2021
FLEET FARM 2700
$363.14
DAVE ADAMS
1/19/2021
1/20/2021
IACP
$190.00
BRIAN BIERDEMAN
1/23/2021
1/25/2021
BARN ES&NOBLE.COM-BN
$64.41
BRIAN BIERDEMAN
1/25/2021
1/26/2021
AMZN MKTP US*EV57F5OM3
$33.59
BRIAN BIERDEMAN
1/28/2021
1/29/2021
ACT*ACTIVE CREDIT CARD
$5,000.00
NEIL BRENEMAN
1/20/2021
1/21/2021
FASTENAL COMPANY 01MNT11
$318.25
TROY BRINK
1/20/2021
1/22/2021
SAFE-FAST(MW)
$60.90
TROY BRINK
1/14/2021
1/18/2021
NORTHERN TOOL+EQUIP
$22.99
BRENT BUCKLEY
1/25/2021
1/26/2021
NAPA STORE 3279016
$45.37
BRENT BUCKLEY
1/16/2021
1/18/2021
PERRLA LLC
$49.95
DANIEL BUSACK
1/19/2021
1/20/2021
CORPORATE MARK INC.
$15.00
DANIEL BUSACK
1/22/2021
1/25/2021
THE UPS STORE 2171
$10.71
SCOTT CHRISTENSON
1/22/2021
1/25/2021
OVERHEAD DOOR COMPANY OF
$203.90
SCOTT CHRISTENSON
1/26/2021
1/28/2021
TWIN CITY FILTER SERVICE
$442.20
SCOTT CHRISTENSON
1/27/2021
1/28/2021
MINNESOTA AIR OAKDALE
$629.79
SCOTT CHRISTENSON
1/28/2021
1/29/2021
VIKING ELECTRIC -DIST CTR
$241.64
SCOTT CHRISTENSON
1/14/2021
1/18/2021
LEAGUE OF MINNESOTA CITI
$30.00
MELINDA COLEMAN
1/15/2021
1/18/2021
DPS FIREFIGHTER LICENSING
$50.00
SHAWN CONWAY
1/26/2021
1/28/2021
MINNESOTA STATE
$1,200.00
SHAWN CONWAY
1/19/2021
1/20/2021
STREICHER'S MO
$194.99
KERRY CROTTY
1/19/2021
1/20/2021
STREICHER'S MO
$1,024.31
KERRY CROTTY
1/19/2021
1/20/2021
STREICHER'S MO
$24.99
KERRY CROTTY
1/19/2021
1/20/2021
STREICHER'S MO
$1,200.00
KERRY CROTTY
1/20/2021
1/21/2021
IN *ENVUE TELEMATICS LLC
$442.00
KERRY CROTTY
1/16/2021
1/18/2021
THE HOME DEPOT #2801
$67.31
RICHARD DAWSON
1/21/2021
1/22/2021
AMZN MKTP US
($8.58)
RICHARD DAWSON
1/15/2021
1/18/2021
IN *MINNESOTA CIT OFFICER
$750.00
JOSEPH DEMULLING
1/22/2021
1/25/2021
THE HOME DEPOT #2801
$74.94
TOM DOUGLASS
1/11/2021
1/18/2021
ACTION TARGETS
$49.06
MICHAEL DUGAS
1/20/2021
1/21/2021
OPTICSPLANET.COM
$1,535.69
MICHAEL DUGAS
1/21/2021
1/25/2021
CALIBRE PRESS
$259.00
MICHAEL DUGAS
1/22/2021
1/25/2021
BROWNELLS INC
$727.31
MICHAEL DUGAS
1/20/2021
1/21/2021
CINTAS CORP
$49.99
CASSIE FISHER
1/21/2021
1/22/2021
CINTAS CORP
$49.99
CASSIE FISHER
1/26/2021
1/27/2021
THOMSON WEST"TCD
$593.67
CASSIE FISHER
1/28/2021
1/29/2021
CINTAS CORP
$49.99
CASSIE FISHER
1/17/2021
1/18/2021
ZOOM.US 888-799-9666
$536.69
MYCHAL FOWLDS
1/17/2021
1/18/2021
COMCAST CABLE COMM
$4.58
MYCHAL FOWLDS
1/21/2021
1/25/2021
U.S.INTERNET CORP
$394.00
MYCHAL FOWLDS
1/22/2021
1/25/2021
ZOOM.US 888-799-9666
$171.11
MYCHAL FOWLDS
1/23/2021
1/25/2021
COMCAST CABLE COMM
$144.71
MYCHAL FOWLDS
1/26/2021
1/27/2021
IDU*INSIGHT PUBLIC SEC
$1,101.45
MYCHAL FOWLDS
1/26/2021
1/27/2021
IDU*INSIGHT PUBLIC SEC
$348.52
MYCHAL FOWLDS
1/15/2021
1/18/2021
DASHLANE
$600.00
NICK FRANZEN
1/20/2021
1/21/2021
AMAZON.COM*6F3BD4113 AMZN
$28.48
NICK FRANZEN
1/22/2021
1/25/2021
AMAZON.COM*OM6LN51C3 AMZN
$40.77
NICK FRANZEN
1/28/2021
1/29/2021
AMAZON.COM*1930P41R3
$39.95
NICK FRANZEN
1/28/2021
1/29/2021
AMZN MKTP US*VV7AAOR03
$134.90
NICK FRANZEN
1/18/2021
1/19/2021
BCA TRAINING EDUCATION
$375.00
DEREK FRITZE
1/22/2021
1/25/2021
BCA TRAINING EDUCATION
$250.00
DEREK FRITZE
1/25/2021
1/26/2021
WWW.VOLGISTICS.COM
$396.00
CAROLE GERNES
1/25/2021
1/26/2021
ERGOTRON
$192.21
ALEX GERONSIN
1/27/2021
1/28/2021
U OF M CONTLEARNING
$150.00
TAMARA HAYS
1/22/2021
1/25/2021
SHERWIN WILLIAMS 703127
$230.04
DAVID JAHN
1/27/2021
1/28/2021
DALCO ENTERPRISES
$720.06
DAVID JAHN
1/15/2021
1/18/2021
GTS EDUCATIONAL EVENTS
$1,125.00
LOIS KNUTSON
City Council Packet Page Number 50 of 135
G1, Attachments
1/15/2021
1/18/2021
BEST BUY MHT 00000109
$579.96
ERIC KUBAT
1/15/2021
1/18/2021
THE HOME DEPOT 2801
$363.56
ERIC KUBAT
1/21/2021
1/25/2021
THE HOME DEPOT#2801
$77.79
ERIC KUBAT
1/23/2021
1/25/2021
THE HOME DEPOT #2801
$9.98
ERIC KUBAT
1/20/2021
1/21/2021
IN *ARROWHEAD SCIENTIFIC
$286.51
JASON KUCHENMEISTER
1/25/2021
1/26/2021
AMZN MKTP US*JV18P4YU3
$244.40
JASON KUCHENMEISTER
1/28/2021
1/29/2021
TOTAL REFRIGERATION & HV
$191.62
JASON KUCHENMEISTER
1/28/2021
1/29/2021
IN *ARROWHEAD SCIENTIFIC
$51.55
JASON KUCHENMEISTER
1/15/2021
1/18/2021
DALCO ENTERPRISES
$168.76
CHING LO
1/27/2021
1/28/2021
THAT'S GREAT NEWS
$217.00
CHING LO
1/25/2021
1/26/2021
CHARGE.PREZI.COM
$228.00
STEVE LOVE
1/15/2021
1/18/2021
THE BUSINESS JORNALS
$90.00
MIKE MARTIN
1/14/2021
1/18/2021
MICHAELS MAPLEWOOD BAKERY
$15.70
MICHAEL MONDOR
1/15/2021
1/18/2021
EVEREST EMERGENCY VEHICLE
$416.90
MICHAEL MONDOR
1/20/2021
1/21/2021
EVEREST EMERGENCY VEHICLE
$2,384.67
MICHAEL MONDOR
1/21/2021
1/25/2021
CENTURY COLLEGE -BO
$242.50
MICHAEL MONDOR
1/25/2021
1/26/2021
ASPEN MILLS
$233.68
MICHAEL MONDOR
1/25/2021
1/26/2021
ASPEN MILLS
$318.24
MICHAEL MONDOR
1/25/2021
1/26/2021
ASPEN MILLS
$43.95
MICHAEL MONDOR
1/26/2021
1/27/2021
AIRGAS USA, LLC
$71.90
MICHAEL MONDOR
1/26/2021
1/27/2021
AIRGAS USA, LLC
$93.08
MICHAEL MONDOR
1/26/2021
1/27/2021
AIRGAS USA, LLC
$237.69
MICHAEL MONDOR
1/27/2021
1/28/2021
AMERICAN HEART SHOPCPR
$144.00
MICHAEL MONDOR
1/15/2021
1/18/2021
CINTAS CORP
$73.95
BRYAN NAGEL
1/20/2021
1/21/2021
CINTAS CORP
$104.80
BRYAN NAGEL
1/20/2021
1/21/2021
CINTAS CORP
$139.50
BRYAN NAGEL
1/20/2021
1/21/2021
CINTAS CORP
$24.27
BRYAN NAGEL
1/20/2021
1/21/2021
CINTAS CORP
$983.26
BRYAN NAGEL
1/20/2021
1/21/2021
CINTAS CORP
$21.39
BRYAN NAGEL
1/21/2021
1/22/2021
CINTAS CORP
$226.00
BRYAN NAGEL
1/21/2021
1/22/2021
CINTAS CORP
$17.90
BRYAN NAGEL
1/21/2021
1/22/2021
CINTAS CORP
$50.14
BRYAN NAGEL
1/27/2021
1/28/2021
CINTAS CORP
$131.36
BRYAN NAGEL
1/27/2021
1/28/2021
CINTAS CORP
$24.27
BRYAN NAGEL
1/27/2021
1/28/2021
CINTAS CORP
$43.60
BRYAN NAGEL
1/27/2021
1/28/2021
CINTAS CORP
$158.70
BRYAN NAGEL
1/27/2021
1/28/2021
CINTAS CORP
$21.39
BRYAN NAGEL
1/28/2021
1/29/2021
CINTAS CORP
$73.95
BRYAN NAGEL
1/18/2021
1/19/2021
LIFE ASSIST INC
$1,380.00
KENNETH POWERS
1/19/2021
1/21/2021
BOUND TREE MEDICAL LLC
$128.23
KENNETH POWERS
1/20/2021
1/21/2021
LIFE ASSIST INC
$99.84
KENNETH POWERS
1/21/2021
1/25/2021
BOUND TREE MEDICAL LLC
$1,346.60
KENNETH POWERS
1/14/2021
1/18/2021
AN FORD WHITE BEAR LAK
$51.82
STEVEN PRIEM
1/19/2021
1/20/2021
FLEET FARM 2700
$37.46
STEVEN PRIEM
1/19/2021
1/21/2021
MIDWAY FORD COMPANY
$41.03
STEVEN PRIEM
1/20/2021
1/21/2021
0391-AUTOPLUS
($26.90)
STEVEN PRIEM
1/20/2021
1/21/2021
KIMBALL MIDWEST PAYEEZY
$78.36
STEVEN PRIEM
1/20/2021
1/21/2021
0391-AUTOPLUS
$85.51
STEVEN PRIEM
1/20/2021
1/21/2021
MIDWAY FORD COMPANY
$232.13
STEVEN PRIEM
1/20/2021
1/21/2021
TRI-STATE BOBCAT
$462.67
STEVEN PRIEM
1/21/2021
1/22/2021
FACTORY MTR PTS #19
$243.48
STEVEN PRIEM
1/21/2021
1/22/2021
0391-AUTOPLUS
$208.71
STEVEN PRIEM
1/21/2021
1/22/2021
0391-AUTOPLUS
$84.16
STEVEN PRIEM
1/22/2021
1/25/2021
FRONTIER AG HASTINGS
$181.00
STEVEN PRIEM
1/22/2021
1/25/2021
0391-AUTOPLUS
$44.86
STEVEN PRIEM
1/22/2021
1/25/2021
0391-AUTOPLUS
$17.99
STEVEN PRIEM
1/22/2021
1/25/2021
0391-AUTOPLUS
$98.35
STEVEN PRIEM
1/22/2021
1/25/2021
VCN**MNSTATEPATROL
$76.50
STEVEN PRIEM
City Council Packet Page Number 51 of 135
G1, Attachments
1/25/2021
1/26/2021
FRONTIER AG HASTINGS
$303.87
STEVEN PRIEM
1/25/2021
1/26/2021
BDI USA
$30.54
STEVEN PRIEM
1/25/2021
1/26/2021
0391-AUTOPLUS
$16.38
STEVEN PRIEM
1/25/2021
1/26/2021
ZAHL-PETROLEUM MAINTEN
$168.30
STEVEN PRIEM
1/26/2021
1/27/2021
FRONTIER AG HASTINGS
$334.83
STEVEN PRIEM
1/26/2021
1/27/2021
AN FORD WHITE BEAR LAK
$13.53
STEVEN PRIEM
1/26/2021
1/27/2021
MIDWAY FORD COMPANY
$37.41
STEVEN PRIEM
1/26/2021
1/27/2021
TRI-STATE BOBCAT
$114.50
STEVEN PRIEM
1/28/2021
1/29/2021
CW MILL EQUIPMENT CO
$122.85
STEVEN PRIEM
1/28/2021
1/29/2021
0391-AUTOPLUS
$44.56
STEVEN PRIEM
1/28/2021
1/29/2021
0391-AUTOPLUS
$94.69
STEVEN PRIEM
1/28/2021
1/29/2021
0391-AUTOPLUS
$25.45
STEVEN PRIEM
1/28/2021
1/29/2021
0391-AUTOPLUS
$282.73
STEVEN PRIEM
1/28/2021
1/29/2021
MIDWAY FORD COMPANY
$215.58
STEVEN PRIEM
1/25/2021
1/27/2021
ON SITE SANITATION INC
$862.00
AUDRA ROBBINS
1/27/2021
1/28/2021
CINTAS CORP
$64.59
AUDRA ROBBINS
1/15/2021
1/18/2021
MINNESOTA CHIEFS OF POLIC
$200.00
MICHAEL SHORTREED
1/15/2021
1/18/2021
EMERGENCY AUTOMOTIVE TE
$3,633.20
MICHAEL SHORTREED
1/15/2021
1/18/2021
GREAT RIVER OFFICE PRODUC
$625.40
MICHAEL SHORTREED
1/20/2021
1/21/2021
EMERGENCY AUTOMOTIVE TE
$157.49
MICHAEL SHORTREED
1/20/2021
1/21/2021
EMERGENCY AUTOMOTIVE TE
$157.49
MICHAEL SHORTREED
1/20/2021
1/21/2021
EMERGENCY AUTOMOTIVE TE
$157.49
MICHAEL SHORTREED
1/20/2021
1/21/2021
EMERGENCY AUTOMOTIVE TE
$157.49
MICHAEL SHORTREED
1/20/2021
1/21/2021
EMERGENCY AUTOMOTIVE TE
$157.49
MICHAEL SHORTREED
1/20/2021
1/21/2021
EMERGENCY AUTOMOTIVE TE
$157.49
MICHAEL SHORTREED
1/20/2021
1/21/2021
GRAPHIC DESIGN INC
$439.99
MICHAEL SHORTREED
1/20/2021
1/21/2021
KUNO SERVICES LLC
$421.80
MICHAEL SHORTREED
1/22/2021
1/25/2021
KUSTOM SIGNALS
$3,942.00
MICHAEL SHORTREED
1/22/2021
1/25/2021
PIONEER PRESS ADV
$442.04
ANDREA SINDT
1/19/2021
1/20/2021
KIESLER POLICE SUPPLY
$379.94
JOSEPH STEINER
1/20/2021
1/21/2021
CAB STORE WOODBURY, MN
$160.67
JOSEPH STEINER
1/20/2021
1/21/2021
BANANAREPUBLIC US 3168
$18.24
JOSEPH STEINER
1/20/2021
1/21/2021
EXPRESS#0655
$48.00
JOSEPH STEINER
1/27/2021
1/28/2021
WALGREENS #01751
$19.34
JOSEPH STEINER
1/28/2021
1/29/2021
EVAWI* VIRTUAL CONFERE
$595.00
JOSEPH STEINER
1/22/2021
1/25/2021
PIONEER PRESS CIRC
$10.00
JEFF THOMSON
1/20/2021
1/21/2021
LIFE ASSIST INC
$76.56
ERIC ZAPPA
1/20/2021
1/22/2021
BOUND TREE MEDICAL LLC
$223.26
ERIC ZAPPA
1/21/2021
1/25/2021
BOUND TREE MEDICAL LLC
$48.29
ERIC ZAPPA
1/21/2021
1/25/2021
BOUND TREE MEDICAL LLC
$66.70
ERIC ZAPPA
1/26/2021
1/27/2021
LIFE ASSIST INC
$110.00
ERIC ZAPPA
$52,104.59
City Council Packet Page Number 52 of 135
Check Register
City of Maplewood
02/11/2021
G1, Attachments
Check
Date
Vendor
Description
Amount
107097
02/16/2021
05805
AXON ENTERPRISE, INC.
EVIDENCE.COM YEARLY LICENSES/MAINT
87,624.00
02/16/2021
05805
AXON ENTERPRISE, INC.
INTERVIEW RM YEARLY LICENSES/MAINT
6,040.00
107098
02/16/2021
00585
GOPHER STATE ONE -CALL
NET BILLABLE TICKETS - JANUARY
114.75
107099
02/16/2021
00393
MN DEPT OF LABOR & INDUSTRY
MONTHLY SURTAX - JAN 1230352021
3,736.69
107100
02/16/2021
05944
MIDAMERICA ADMINISTRATIVE &
ADMIN FEES -HRA DEBIT CARD -4TH QTR
2,490.00
107101
02/16/2021
01933
MUNICIPAL CODE CORP
SUPPLEMENT #7 OF THE CITY CODE
4,663.95
02/16/2021
01933
MUNICIPAL CODE CORP
SUPPLEMENT #7 OF THE CITY CODE
260.13
107102
02/16/2021
01160
NEWMAN SIGNS, INC.
MATERIAL FOR SIGN FABRICATION
1,450.33
107103
02/16/2021
01202
NYSTROM PUBLISHING CO INC
MAPLEWOOD LIVING - FEBRUARY
6,453.83
107104
02/16/2021
04845
TENNIS SANITATION LLC
RECYCLING FEE - JANUARY
62,535.00
107105
02/16/2021
04192
TRANS -MEDIC
EMS BILLING - DECEMBER
8,213.60
107106
02/16/2021
05013
YALE MECHANICAL LLC
REPLACE HEAT EXCHANGER -PARK MAINT
773.95
107107
02/16/2021
01047
3M
PAYGO PAYMENT FOR 2ND HALF 2020
401,192.07
107108
02/16/2021
00052
ADVANCED GRAPHIX INC
GRAPHICS FOR M331
255.00
107109
02/16/2021
05791
ADVANTAGE POLICE SUPPLY INC.
RETENTION HARNESSES FOR HELMETS
979.00
107110
02/16/2021
05991
BECKER FIRE & SAFETY SRVS LLC
FIRE EXTINGUISHER SERVICE
236.00
107111
02/16/2021
05972
BHE COMMUNITY SOLAR, LLC
COMMUNITY SOLAR GARDEN -DEC
3,283.66
107112
02/16/2021
06044
CARDINAL INVESTIGATIONS
EMPLOYMENT BACKGROUND CHECK
855.00
107113
02/16/2021
06125
CASCADE ENGINEERING
TRASH CARTS FOR SOLID WASTE PROG
6,350.00
107114
02/16/2021
06030
CENTENNIAL FLOORING
FLOORING INSTALL CHIEF'S OFFICE #308
2,385.00
107115
02/16/2021
05823
CENTURYLINK
ANALOG LINE FOR POLICE FAX MACHINE
66.10
107116
02/16/2021
05641
CHP MAPLEWOOD MN OWNER, LLC
TIF PMT TO DEVELOPER 2ND HALF 2020
97,838.82
107117
02/16/2021
06008
DIVE RESCUE INTERNATIONAL, INC
WATER/ICE RESCUE EQUIP
373.11
107118
02/16/2021
05775
DODGE OF BURNSVILLE INC.
2021 DODGE DURANGO 7706 SQUAD#902
28,150.00
107119
02/16/2021
05618
ENTERPRISE FM TRUST
LEASE CHARGES FIRE & PD VEHICLES
1,389.69
107120
02/16/2021
00485
FBINAA
2021 FBINAA & NW CHAPTER DUES
110.00
107121
02/16/2021
00763
JOHNSON CONTROLS
ANNUAL FIRE ALARM INSPECTION -1902
653.34
107122
02/16/2021
00827
L M C I T
INSURANCE PREMIUM APRIL -JUNE 2021
62,792.00
107123
02/16/2021
00986
METROPOLITAN COUNCIL
MONTHLY SAC - JANUARY
27,061.65
107124
02/16/2021
00396
MN DEPT OF PUBLIC SAFETY
HAZARDOUS MATERIAL STORAGE FEE
25.00
107125
02/16/2021
06111
QUADIENT FINANCE USA, INC.
POSTAGE - 1902 POSTAGE MACHINE 6297
1,054.35
107126
02/16/2021
02008
RAMSEY COUNTY PUBLIC WORKS
EMERGENCY PR-EMPTION SRVS 7/1-12/31
353.09
02/16/2021
02008
RAMSEY COUNTY PUBLIC WORKS
LAMPING SRVS-LIGHT 61 & ROSELAWN
116.00
107127
02/16/2021
02001
CITY OF ROSEVILLE
PHONE & IT SUPPORT SRVS - JANUARY
5,750.50
02/16/2021
02001
CITY OF ROSEVILLE
PHONE & IT SUPPORT SRVS - FEBRUARY
5,750.50
107128
02/16/2021
05939
SHERMAN ASSOCIATES, INC
TIF PMT - 2ND HALF 2020 - PHASE 2
87,038.69
02/16/2021
05939
SHERMAN ASSOCIATES, INC
TIF PMT - 2ND HALF 2020 - PHASE 1
13,744.23
107129
02/16/2021
03616
SIBLEY COVE, LTD PARTNERSHIP
TIF PMT TO DEVELOPER 2ND HALF 2020
43,377.81
107130
02/16/2021
01836
ST PAUL, CITY OF
STREET LIGHT LOCATING SERVICES
136.00
107131
02/16/2021
01538
STREICHER'S
FILTERS FOR GAS MASKS
1,114.00
107132
02/16/2021
06229
TENNANT SALES & SERVICE CO
M -T16 POWER FLOOR SCRUBBER
31,832.16
107133
02/16/2021
06107
TOKLE INSPECTIONS, INC.
ELECTRICAL INSPECTIONS - JANUARY
3,048.00
107134
02/16/2021
01669
TWIN CITIES TRANSPORT &
EXTRICATION TRAINING VEHICLES
100.00
107135
02/16/2021
02464
US BANK
PAYING AGENT FEES
500.00
107136
02/16/2021
03825
VAN DYKE STREET HOMES
TIF PMT TO DEVELOPER 2ND HALF 2020
10,433.42
107137
02/16/2021
01827
WALTERS CLIMATE, INC.
REPLACEMENT MUA-1902
8,237.00
1.030.937.42
41 Checks
in this report.
City Council Packet Page Number 53 of 135
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
Date Payee
2/8/2021
MN State Treasurer
2/8/2021
Delta Dental
2/8/2021
P.E.R.A.
2/8/2021
MN State Treasurer
2/9/2021
MN State Treasurer
2/9/2021
Empower - State Plan
2/10/2021
MN State Treasurer
2/11/2021
MN State Treasurer
2/12/2021
MN State Treasurer
2/12/2021
MN Dept of Natural Resources
2/12/2021
Optum Health
City Council Packet Page Number 54 of 135
Description
Drivers License/Deputy Registrar
Dental Premium
P.E.R.A.
State Payroll Tax
Drivers License/Deputy Registrar
Deferred Compensation
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
DCRP & Flex plan payments
G1, Attachments
►r:r."M
53,318.79
4,351.91
134,918.79
25,597.33
19,667.99
26,431.00
32,366.60
31,878.92
63,530.60
421.60
190.05
392,673.58
G1, Attachments
City Council Packet Page Number 55 of 135
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
incl in Amount
02/05/21
ABRAMS, MARYLEE
560.80
02/05/21
CAVE, REBECCA
493.60
02/05/21
JUENEMANN, KATHLEEN
493.60
02/05/21
KNUTSON, WILLIAM
493.60
02/05/21
VILLAVICENCIO, NICHOLE
493.60
02/05/21
COLEMAN, MELINDA
6,835.20
02/05/21
KNUTSON, LOIS
3,403.95
02/05/21
SABLE, MICHAEL
5,556.13
02/05/21
CHRISTENSON, SCOTT
2,437.05
02/05/21
DOUGLASS, TOM
2,334.96
02/05/21
JAHN, DAVID
2,569.88
02/05/21
HERZOG, LINDSAY
2,421.88
02/05/21
RAMEAUX, THERESE
3,766.81
02/05/21
DEBILZAN, JUDY
2,590.49
02/05/21
OSWALD, BRENDA
2,792.02
02/05/21
PAULSETH, ELLEN
5,912.55
02/05/21
RUEB, JOSEPH
4,596.11
02/05/21
ARNOLD, AJLA
2,279.96
02/05/21
BEGGS, REGAN
2,314.59
02/05/21
EVANS, CHRISTINE
2,319.20
02/05/21
LARSON, MICHELLE
2,316.89
02/05/21
SINDT, ANDREA
3,941.09
02/05/21
ABRAHAM, JOSHUA
2,685.79
02/05/21
AMAH-CLARKE, ALFREDA
1,916.80
02/05/21
HANSON, MELISSA
2,048.00
02/05/21
HOCKBEIN, JUDY
1,201.76
02/05/21
KRAMER, PATRICIA
1,381.10
02/05/21
MOY, PAMELA
1,997.19
02/05/21
OLSON, THOMAS
1,856.00
02/05/21
OSTER, ANDREA
2,323.82
02/05/21
VITT, JULIANNE
1,330.52
02/05/21
WEAVER, KRISTINE
3,383.28
02/05/21
WINKELMAN, JULIA
1,838.82
02/05/21
ABEL, CLINT
304.19
02/05/21
ALDRIDGE, MARK
3,711.15
02/05/21
ARBOGAST, JOSEPH
2,343.26
02/05/21
BAKKE, LONN
3,882.48
02/05/21
BELDE, STANLEY
3,957.48
02/05/21
BENJAMIN, MARKFSE
3,786.52
02/05/21
BERGERON, ASHLEY
3,661.13
02/05/21
BIERDEMAN, BRIAN
4,893.22
02/05/21
BROWN, RAE
2,287.87
02/05/21
BURT-MCGREGOR, EMILY
3,354.43
02/05/21
BUSACK, DANIEL
4,893.22
02/05/21
COLEMAN, ALEXANDRA
349.58
02/05/21
CONDON, MITCHELL
3,327.88
02/05/21
CRUZ, TREANA
2,088.00
02/05/21
DEMULLING, JOSEPH
4,666.85
02/05/21
DUGAS, MICHAEL
5,026.97
02/05/21
FISHER, CASSANDRA
2,782.59
City Council Packet Page Number 55 of 135
G1, Attachments
02/05/21
FORSYTHE, MARCUS
4,263.45
02/05/21
FRITZE, DEREK
4,547.62
02/05/21
GABRIEL, ANTHONY
3,720.28
02/05/21
GEISELHART, BENJAMIN
2,707.91
02/05/21
HAWKINSON JR, TIMOTHY
4,276.36
02/05/21
BELLE, KERRY
4,839.20
02/05/21
HENDRICKS, JENNIFER
2,119.20
02/05/21
HER, PHENG
3,786.52
02/05/21
HOEMKE, MICHAEL
387.05
02/05/21
KANDA, MADELINE
2,600.66
02/05/21
KHARFL, RAM
348.00
02/05/21
KIM, WINSTON
2,665.01
02/05/21
KONG, TOMMY
3,822.55
02/05/21
KORAN, MARIE
2,103.39
02/05/21
KROLL, BRETT
4,109.17
02/05/21
KUCHENMEISTER, JASON
1,891.20
02/05/21
LANGNER, TODD
4,250.20
02/05/21
LENERTZ, NICHOLAS
3,323.78
02/05/21
LOPEZ, ARTURO
348.00
02/05/21
LYNCH, KATHERINE
3,645.68
02/05/21
MARINO, JASON
4,156.08
02/05/21
MCCARTY, GLEN
3,920.77
02/05/21
MICHELETTI, BRIAN
3,746.28
02/05/21
MURRAY, RACHEL
3,789.94
02/05/21
NADEAU, SCOTT
5,992.05
02/05/21
NYE, MICHAEL
4,864.85
02/05/21
OLSON, JULIE
3,957.48
02/05/21
PARKER, JAMES
3,787.01
02/05/21
PEREZ, GUSTAVO
3,295.28
02/05/21
PETERS, DANIEL
3,286.70
02/05/21
SALCHOW, CONNOR
2,866.19
02/05/21
SHEA, STEPHANIE
2,225.79
02/05/21
SHORTREED, MICHAEL
5,157.79
02/05/21
SPARKS, NICOLLE
2,927.63
02/05/21
STARKEY, ROBERT
3,939.45
02/05/21
STEINER, JOSEPH
4,706.60
02/05/21
STOCK, AUBREY
3,518.11
02/05/21
SWETALA, NOAH
2,989.07
02/05/21
TAUZELL, BRIAN
4,558.60
02/05/21
THAO, JAY
348.00
02/05/21
THIENES, PAUL
4,378.49
02/05/21
WENZEL, JAY
4,002.74
02/05/21
WIETHORN, AMANDA
3,327.88
02/05/21
XIONG, KAO
3,855.93
02/05/21
XIONG, TUOYER
2,964.23
02/05/21
ZAPPA, ANDREW
3,886.49
02/05/21
BARRETTE, CHARLES
4,656.74
02/05/21
BAUMAN, ANDREW
4,704.06
02/05/21
BEITLER, NATHAN
3,289.07
02/05/21
CAMPBELL, MACLANE
663.00
02/05/21
CONWAY, SHAWN
4,258.86
02/05/21
CRAWFORD JR, RAYMOND
4,442.71
02/05/21
CRUMMY, CHARLES
4,005.39
02/05/21
DABRUZZI, THOMAS
4,838.09
02/05/21
DANLEY, NICHOLAS
3,461.39
02/05/21
DAVISON, BRADLEY
4,045.44
02/05/21
DAWSON, RICHARD
5,630.62
02/05/21
HAGEN, MICHAEL
4,121.59
02/05/21
HALWEG, JODI
4,461.45
02/05/21
HAWTHORNE, ROCHELLE
5,271.06
02/05/21
KUBAT, ERIC
5,051.02
City Council Packet Page Number 56 of 135
G1, Attachments
02/05/21
LANDER, CHARLES
3,968.58
02/05/21
LANIK, JAKE
3,138.34
02/05/21
LO, CLING
2,353.13
02/05/21
MALESKI, MICHAEL
3,566.30
02/05/21
MCGEE, BRADLEY
4,045.40
02/05/21
MERKATORIS, BRETT
3,901.51
02/05/21
MONDOR, MICHAEL
5,474.97
02/05/21
NEILY, STEVEN
3,966.71
02/05/21
NIELSEN, KENNETH
4,353.87
02/05/21
NOVAK, JEROME
4,374.51
02/05/21
POWERS, KENNETH
4,822.28
02/05/21
SEDLACEK, JEFFREY
5,364.31
02/05/21
STREFF, MICHAEL
4,222.17
02/05/21
WARDELL, JORDAN
5,151.40
02/05/21
WILLIAMSON, MICHAEL
3,008.29
02/05/21
ZAPPA, ERIC
3,968.58
02/05/21
CORTESI, LUANNE
2,316.89
02/05/21
JANASZAK, MEGHAN
3,023.16
02/05/21
BRINK, TROY
3,478.70
02/05/21
BUCKLEY, BRENT
3,251.83
02/05/21
EDGE, DOUGLAS
3,167.14
02/05/21
JONES, DONALD
3,368.91
02/05/21
MEISSNER, BRENT
3,160.21
02/05/21
MLODZIK, JASON
2,202.39
02/05/21
NAGEL, BRYAN
4,631.80
02/05/21
OSWALD, ERICK
3,862.18
02/05/21
RUNNING, ROBERT
3,440.50
02/05/21
TEVLIN, TODD
3,183.52
02/05/21
ZAHNOW, LANCE
2,342.65
02/05/21
BURLINGAME, NATHAN
3,278.40
02/05/21
DUCHARME, JOHN
3,343.02
02/05/21
ENGSTROM, ANDREW
3,338.40
02/05/21
JAROSCH, JONATHAN
4,508.31
02/05/21
LINDBLOM, RANDAL
3,343.02
02/05/21
LOVE, STEVEN
5,850.67
02/05/21
STRONG, TYLER
3,032.00
02/05/21
ZIEMAN, SCOTT
88.00
02/05/21
GERNES, CAROLE
2,767.39
02/05/21
HAYS, TAMARA
2,582.49
02/05/21
HINNENKAMP, GARY
3,619.82
02/05/21
NAUGHTON, JOHN
2,926.42
02/05/21
ORE, JORDAN
2,582.49
02/05/21
SAKRY, JASON
2,394.49
02/05/21
STOKES, KAL
2,031.50
02/05/21
HAMMOND, ELIZABETH
2,106.12
02/05/21
JOHNSON, ELIZABETH
2,340.99
02/05/21
JOHNSON, RANDY
4,462.88
02/05/21
KROLL, LISA
2,319.20
02/05/21
KUCHENMEISTER, GINA
2,285.60
02/05/21
THOMSON, JEFFREY
5,145.50
02/05/21
FINWALL, SHANN
4,122.30 150.00
02/05/21
MARTIN, MICHAEL
4,221.93
02/05/21
DREWRY, SAMANTHA
2,885.79
02/05/21
WESTLUND, RONALD
2,858.19
02/05/21
WELLENS, MOLLY
4,917.48
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REININGER, RUSSELL
2,623.39
02/05/21
BJORK, BRANDON
216.00
02/05/21
BRENEMAN, NEIL
3,272.61
02/05/21
CAMPBELL, LUCAS
180.00
02/05/21
GORACKI, GERALD
252.00
02/05/21
HANSEN, MICHAEL
252.00
City Council Packet Page Number 57 of 135
02/05/21
KORF, CAIN
72.00
02/05/21
KUCHENMEISTER, JACK
252.00
02/05/21
KUCHENMEISTER, JUSTIN
144.00
02/05/21
LO, SATHAE
354.75
02/05/21
MCKANE, QUINN
276.00
02/05/21
MOORE, PATRICK
360.00
02/05/21
ROBBINS, AUDRA
4,817.58
02/05/21
WHITE, LINDA
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02/05/21
BERGO, CHAD
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02/05/21
SCHMITZ, KEVIN
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02/05/21
SHEERAN JR, JOSEPH
4,274.79
02/05/21
ADAMS, DAVID
2,588.30
02/05/21
HAAG, MARK
3,892.49
02/05/21
JENSEN, JOSEPH
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02/05/21
SCHULTZ, SCOTT
4,601.89
02/05/21
WILBER, JEFFREY
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PRIEM, STEVEN
2,965.41
02/05/21
WOEHRLE, MATTHEW
3,047.86
02/05/21
XIONG, BOON
2,597.97
02/05/21
FOWLDS, MYCHAL
4,900.18
02/05/21
FRANZEN, NICHOLAS
3,855.18
02/05/21
GERONSIN, ALEXANDER
3,234.24
02/05/21
RENNER, MICHAEL
3,794.40
99104460 02/05/21
JORGENSON, SETH
144.00
612,564.09
City Council Packet Page Number 58 of 135
G1, Attachments
151.82
G2
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
AGENDA ITEM: Resolution Calling for a Public Hearing on Providing Host Approval to the
Issuance of Senior Housing and Healthcare Revenue Obligations to
Finance a Project by New Harmony Care Center, Inc.
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
M.S. § 462C allows cities to issue revenue bonds to finance health care facilities within the
boundaries of the city. New Harmony Care Center, Inc., a 501(c)(3) organization, is presenting a
proposal for the cities of Hampton, Landfall Village, Falcon Heights, and Little Canada to assist in
financing $36M for a senior healthcare and housing facility project to be located in the City of
Maplewood. The resolution under consideration by the Council calls for a public hearing to obtain
input on the City of Maplewood providing host approval for the project. The proposed revenue
bonds will not constitute an obligation of the financing cities or the host city (Maplewood). The
bonds will not affect the credit rating or the debt limitation of the cities. The obligations will be the
sole responsibility of the borrower (New Harmony Care Center, Inc.)
Recommended Action:
Motion to approve the Resolution Calling for a Public Hearing on Host Approval to the Issuance of
Senior Housing and Healthcare Revenue Obligations to Finance a Project by New Harmony Care
Center, Inc., and Authorizing the Publication of a Notice of the Hearing (New Harmony Care Center
Project).
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment
❑ Operational Effectiveness V Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The recommended action will begin the process for the construction of a needed healthcare facility
in the City of Maplewood and will assist in the revitalization of the County Road C and Hazelwood
area neighborhoods.
City Council Packet Page Number 59 of 135
G2
Background
The New Harmony Care Center, Inc. Project will be located at 1534 County Road C East in
Maplewood. The project consists of the acquisition, construction, and equipping of a new senior
healthcare and housing facility, including approximately 48 skilled nursing beds, 16 transitional
skilled nursing beds, 35 independent suite apartment units, 36 assisted living apartments units, 14
memory care apartment units, and 12 care suite apartment units.
New Harmony Care Center, Inc. is a Minnesota nonprofit corporation. The property site under
consideration for this project is currently in non-taxable status. Therefore, this project will not result
in the removal of any property from the existing tax rolls.
The City of Maplewood has utilized $9.5M of its $10M in bank -qualified tax-exempt financing
capacity for fiscal year 2021. Therefore, Maplewood will not be participating in the financing of the
project but will consider host approval of the project. The other four cities named above, and in the
proposed joint -powers agreement for financing the project, will pool their capacity to finance $36M
for the project. The joint -powers cities, including Maplewood, are not in any way responsible for the
debt. There will be no negative impact by the proposed issuance for the cities, other than the
utilization of their capacity for bank -qualified tax-exempt debt issuance.
Minnesota Statute § 462C allows cities to issue revenue bonds to finance or refinance a program
for the purposes of planning, administering, making, or purchasing loans with respect to one or
more multifamily housing developments and health care facilities within the boundaries of a city.
Generally, this authority allows cities to assist nonprofit corporations to obtain conduit tax-exempt
financing at lower interest rates without assuming any responsibility for the obligations.
The City's bond counsel has reviewed the proposal and is facilitating the legal aspects of the
issuance of the revenue bonds. A representative from Kennedy & Graven, the City's bond counsel,
is available for questions and comments.
Attachments
1. Resolution Calling for a Public Hearing on Providing Host Approval to the Issuance of Senior
Housing and Healthcare Revenue Obligations to Finance a Project by New Harmony Care
Center, Inc., and Authorizing the Publication of a Notice of the Hearing
2. Joint Powers Agreement Providing for the Issuance of Revenue Notes and Bonds to
Finance Senior Housing and Healthcare Facilities (New Harmony Care Center Project)
City Council Packet Page Number 60 of 135
G2, Attachment 1
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the
City of Maplewood, Minnesota, was duly held at the City Hall in said City and/or by telephone or
other electronic means, as allowed under Minnesota Statutes, Section 13D.021, on Monday,
February 22, 2021, commencing at 7:00 P.M.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved its adoption:
RESOLUTION NO.
A RESOLUTION CALLING FOR A PUBLIC HEARING
ON PROVIDING HOST APPROVAL TO THE ISSUANCE OF
SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS
TO FINANCE A PROJECT BY NEW HARMONY CARE CENTER, INC., AND
AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(NEW HARMONY CARE CENTER PROJECT)
The motion for the adoption of the foregoing resolution was duly seconded by
member , and after full discussion thereof and upon vote being taken thereon,
the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Packet Page Number 61 of 135
G2, Attachment 1
A RESOLUTION CALLING FOR A PUBLIC HEARING
ON PROVIDING HOST APPROVAL TO THE ISSUANCE OF
SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS
TO FINANCE A PROJECT BY NEW HARMONY CARE CENTER, INC., AND
AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING
(NEW HARMONY CARE CENTER PROJECT)
WHEREAS, Minnesota Statutes, Chapter 462C (the "Act"), confers upon cities the
power to issue revenue bonds to finance or refinance a program for the purposes of planning,
administering, making, or purchasing loans with respect to one or more multifamily housing
developments and health care facilities within the boundaries of a city; and
WHEREAS, the City of Maplewood, Minnesota ("Maplewood"), has received from
New Harmony Care Center, Inc. (the 'Borrower"), a Minnesota nonprofit corporation and an
organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended
(the "Code"), the sole member of which is Elim Care, Inc., a Minnesota nonprofit corporation and
an organization described in Section 501(c)(3) of the Code, whose sole member is Cassia, a
Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Code,
a proposal that the City of Hampton, Minnesota ("Hampton"), the City of Landfall Village,
Minnesota ("Landfall Village"), the City of Falcon Heights, Minnesota ("Falcon Heights"), and
the City of Little Canada, Minnesota ("Little Canada"), undertake a program to assist in financing
the "Project" described in the form of Notice of Public Hearing attached hereto as Exhibit A, which
will be located in Maplewood, through the issuance by Hampton, Landfall Village, and Falcon
Heights of revenue bonds or other obligations (in one or more series) (the "Notes") pursuant to the
Act and through the issuance by Little Canada of revenue bonds or other obligations (in one or
more series) that will be subordinate to the Notes (the 'Bonds" and, together with the Notes, the
"Obligations") pursuant to the Act; and
WHEREAS, Maplewood has been advised that a public hearing and City Council
host approval of and consent to the financing of the Project is required under the Act and
Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), because the
facilities to be financed by the Obligations are located in Maplewood:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. A public hearing on the proposal of the Borrower will be held on the date and at
the time and place set forth in the Notice of Public Hearing substantially in the form attached
hereto as Exhibit A (the "Notice") or on such other date, time and place as is deemed appropriate
by the City Manager.
2. The general nature of the Project and an estimate of the aggregate principal amount
of the Notes, the Bonds, or other obligations to be issued to finance the Project are described in
the Notice.
The City Manager is hereby authorized and directed to cause the submission of notice of
the hearing for publication in the newspaper of general circulation available in Maplewood, not
City Council Packet Page Number 62 of 135
G2, Attachment 1
less than 7 calendar days prior to the date fixed for the hearing, substantially in the form of the
attached Notice.
Adopted by the City Council of the City of Maplewood, Minnesota, this 22nd day
of February, 2021.
Mayor
ATTEST:
City Manager
City Council Packet Page Number 63 of 135
G2, Attachment 1
STATE OF MINNESOTA )
COUNTY OF RAMSEY )SS
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council of said City duly called and held on the
date therein indicated, insofar as such minutes relate to calling for a public hearing on approving
the issuance of a revenue obligation for a project in the City.
WITNESS my hand this day of , 2021.
City Clerk
City Council Packet Page Number 64 of 135
G2, Attachment 1
EXHIBIT A
NOTICE OF PUBLIC HEARING
ON A PROPOSAL FOR HOST APPROVAL OF THE ISSUANCE
SENIOR HOUSING AND HEALTHCARE REVENUE OBLIGATIONS
(NEW HARMONY CARE CENTER PROJECT)
Notice is hereby given that the City Council of the City of Maplewood, Minnesota (the
"City") will hold a public hearing commencing at or after 7:00 P.M. on Monday, March 22, 2021,
to consider giving host approval and consent to the issuance by one or more other Minnesota
political subdivisions (collectively, the "Issuers") of revenue bonds or other obligations, in one or
more series (the "Obligations"), under Minnesota Statutes, Chapter 462C (the "Act"), in order to
finance the cost of a project to be located in the City.
New Harmony Care Center, Inc. (the "Borrower"), a Minnesota nonprofit corporation and
501(c)(3) organization, the sole member of which is Elim Care, Inc., a Minnesota nonprofit
corporation and 501(c)(3) organization, the sole member of which is Cassia, a Minnesota nonprofit
corporation and 501(c)(3) organization, proposes to (i) finance the acquisition, construction, and
equipping of a new senior healthcare and housing facility, including approximately 48 skilled
nursing beds, 16 transitional skilled nursing beds, 35 independent apartment units, 36 assisted
living apartment units, 14 memory care apartment units, and 12 care suite apartment units, to be
located at 1534 County Road C East in the City; (ii) fund any required reserve funds; and (iii) pay
all or aportion of the costs of issuance of the Obligations (collectively, the "Project"). The Project,
known as New Harmony Care Center, is and will be owned and operated by the Borrower.
The aggregate estimated principal amount of the Obligations to be issued to finance the
Project and related costs is expected not to exceed $36,000,000.
The Obligations, as and when issued, will not constitute a charge, lien, or encumbrance
upon any property of the City or the Issuers, except the Project and the revenues to be derived from
the Project. The Obligations will not be a charge against the City's or the Issuers' general credit
or taxing powers but will be payable from sums to be paid by the Borrower pursuant to one or
more revenue agreements.
At the time and place fixed for the public hearing, the City Council will give all persons
who attend at the hearing an opportunity to express their views with respect to the proposal.
Written comments will be considered if submitted at the above City office on or before the date of
the hearing.
PLEASE NOTE, due to COVID-19, the public hearing will be conducted via telephone
and other electronic means as allowed under Minnesota Statutes, Section 13D.021 and Revenue
Procedure 2020-21, issued by the Internal Revenue Service on May 4, 2020, as modified by
Revenue Procedure 2020-49, issued by the Internal Revenue Service on November 4, 2020.
Interested persons may attend the public hearing by telephone conference by using the following
instructions and all such persons shall be given an opportunity to express their views with respect
to providing host approval and consent for the issuance of the Obligations by the Issuers to finance
City Council Packet Page Number 65 of 135
G2, Attachment 1
the Project. To attend the public hearing via telephone, call the toll-free dial -in telephone
conference number (888) 788-0099 (webinar ID 995 1230 4840).
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
By Melinda Coleman
Its City Manager
City Council Packet Page Number 66 of 135
G2, Attachment 2
JOINT POWERS AGREEMENT
PROVIDING FOR THE ISSUANCE OF REVENUE NOTES AND BONDS TO
FINANCE SENIOR HOUSING AND HEALTHCARE FACILITIES
(NEW HARMONY CARE CENTER PROJECT)
This Agreement is entered into as of [ ], 2021, by and between the City of
Hampton, Minnesota ("Hampton"), the City of Landfall Village, Minnesota ("Landfall Village"),
the City of Falcon Heights, Minnesota ("Falcon Heights" and, together with Hampton and Landfall
Village, the "Note Issuers"), the City of Little Canada, Minnesota ("Little Canada" or the
"Subordinate Bonds Issuer" and, together with the Note Issuers, the "Issuers"), and the City of
Maplewood, Minnesota ("Maplewood" or the "Host City" and, together with the Issuers, the
"Cities"). Each of the Cities is a municipal corporation duly organized under the laws of the State
of Minnesota.
WHEREAS, the Issuers propose to adopt a housing program (the "Housing Program") in
accordance with Minnesota Statutes, Chapter 462C; and
WHEREAS, it has been proposed by New Harmony Care Center, Inc. (the 'Borrower"),
a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the
Internal Revenue Code of 1986, as amended (the "Code"), the sole member of which is Elim Care,
Inc., a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the
Code, whose sole member is Cassia, a Minnesota nonprofit corporation and an organization
described in Section 501(c)(3) of the Code, that the Issuers undertake a program to assist in
financing the Project (defined below) through the issuance by the Note Issuers of revenue notes or
other obligations in an aggregate principal amount not to exceed $28,000,000 (the "Notes") and
through the issuance by the Subordinate Bonds Issuer of subordinate revenue bonds or other
obligations in an aggregate principal amount not to exceed $8,000,000 (the "Subordinate Bonds"
and, together with the Notes, the "Obligations"); and
WHEREAS, the Cities desire to assist the Borrower pursuant to this Agreement;
NOW, THEREFORE, for and in consideration of the mutual covenants and
representations hereinafter contained, the parties hereto agree as follows:
Minnesota Statutes, Section 471.59 (the "Joint Powers Act") provides that two or more
governmental units, by agreement entered into through action of their governing bodies, may
jointly or cooperatively exercise any power common to the contracting parties, and may provide
for the exercise of such power by one of the participating governmental units.
In connection with revenue bonds issued under Minnesota Statutes, Chapter 462C (the
"Housing Programs Act"), Section 462C.14, Subdivision 3 provides for joint action between cities
pursuant to the Joint Powers Act.
The Borrower has proposed, and the Cities hereby agree, to enter into this Agreement
pursuant to the Housing Programs Act. Under the Housing Programs Act, the Issuers (who may
be joined by other municipalities) will issue the Obligations and loan the proceeds thereof to the
Borrower pursuant to agreements with the Borrower that obligate the Borrower to use the proceeds
of the Obligations to finance the Project (defined below). The Cities expect that Hampton will
City Council Packet Page Number 67 of 135
G2, Attachment 2
issue Notes in a principal amount not to exceed $10,000,000, Landfall Village will issue Notes in
a principal amount not to exceed $10,000,000, and Falcon Heights will issue Notes in a principal
amount not to exceed $8,000,000. The Cities expect that Little Canada will issue Subordinate
Bonds in a principal amount not to exceed $8,000,000.
Each Note Issuer reasonably anticipates that the amount of the Notes and other tax-exempt
obligations it will issue during this calendar year will not exceed $10,000,000. On that basis, the
Cities expect each Note Issuer to issue its Notes as a "qualified small issuer" and to formally
designate the Notes it issues as "qualified tax-exempt obligations" under Section 265(b)(3) of the
Code. The Cities do not expect the Subordinate Bonds Issuer to issue the Subordinate Bonds as a
"qualified small issuer" under Section 265(b)(3) of the Code.
As further described in the Housing Program, the "Project" consists of (i) financing the
acquisition, construction, and equipping of a new senior healthcare and housing facility, including
approximately 48 skilled nursing beds, 16 transitional skilled nursing beds, 35 independent
apartment units, 36 assisted living apartment units, 14 memory care apartment units, and 12 care
suite apartment units, to be located at 1534 County Road C East (the "New Harmony Facilities")
in the Host City, (ii) funding any required reserve funds, and (iii) paying all or a portion of the
costs of issuance (collectively, the "Project"). The New Harmony Facilities are and will be owned
and operated by the Borrower.
Each of the Issuers has adopted a resolution joining in and adopting the Housing Program.
Each of the Cities has adopted a resolution evidencing its intent to enter into this
Agreement. As required under the Code, the Host City has adopted a resolution granting host
approval of the issuance of the Obligations by the Issuers and each of the Issuers has adopted a
resolution approving the issuance of its Obligations.
The Issuers shall exercise the powers of the Housing Programs Act by adopting, approving,
and executing such resolutions, documents, and agreements as shall be necessary or convenient to
authorize, issue, and sell the Obligations and such other resolutions, documents, and agreements
as shall be necessary or required in connection with the issuance of the Obligations and giving
effect to or carrying out the provisions of this Agreement and documents under which the
Obligations are issued and/or secured.
The Obligations issued by each respective Issuer will be special, limited obligations of that
Issuer, payable solely from proceeds, revenues, and other amounts pledged thereto and more fully
described in a loan agreement between that Issuer and the Borrower, executed in connection with
the Project. In no event shall the Obligations ever be payable from or charged upon the general
credit, taxing powers, or any funds of any of the Cities; the Cities are not subject to any liability
thereon; no owners of the Obligations shall ever have the right to compel the exercise of the taxing
power of any of the Cities to pay any of the Obligations or the interest thereon, nor to enforce
payment thereof against any property of any of the Cities; the Obligations shall not constitute a
charge, lien, or encumbrance, legal or equitable, upon any property of any of the Cities; and the
Obligations do not constitute an indebtedness of any of the Cities within the meaning of any
constitutional, statutory, or charter limitation.
City Council Packet Page Number 68 of 135
G2, Attachment 2
This Agreement will terminate upon the retirement or defeasance of all of the Obligations
or any bonds issued to refund the Obligations, and this Agreement may not be terminated in
advance of such retirement or defeasance.
This Agreement may be executed in counterparts, each of which shall be an original, but
such counterparts shall together constitute but one and the same instrument.
The parties agree that the electronic signature of a party to this Agreement shall be as valid
as an original signature of such party and shall be effective to bind such party to this Agreement.
For purposes of this paragraph: (i) "electronic signature" means a manually signed original
signature, an electronic image of a handwritten signature, or a digital signature provided by
DocuSign, Adobe Sign, or any other electronic signature provider acceptable to the parties, which
in each case is transmitted by electronic means; and (ii) "transmitted by electronic means" means
sent in the form of a facsimile or sent via the internet as a PDF (i.e. portable document format) or
other replicating image attached to an electronic mail or internet message. Paper copies or
"printouts" of this Agreement, if introduced as evidence in any judicial, arbitral, mediation, or
administrative proceeding will be admissible as between the parties to the same extent and under
the same conditions as other original business records created and maintained in documentary
form. Neither parry may contest the admissibility of true and accurate copies of documents
transmitted by electronic means and containing, or to which there is affixed, an electronic signature
on the basis of the best evidence rule or as not satisfying the business records exception to the
hearsay rule.
[Remainder of page intentionally blank; signature page follows.]
City Council Packet Page Number 69 of 135
G2, Attachment 2
IN WITNESS WHEREOF, each of the Cities has caused this Agreement to be executed on its
behalf by its duly authorized officers, all as of the day and year first above written.
CITY OF HAMPTON, MINNESOTA,
a Note Issuer
By
Mayor
By
City Clerk
[Signature page to Joint Powers Agreement]
City Council Packet Page Number 70 of 135
G2, Attachment 2
CITY OF LANDFALL VILLAGE, MINNESOTA,
a Note Issuer
By
Mayor
By
City Administrator
[Signature page to Joint Powers Agreement]
City Council Packet Page Number 71 of 135
G2, Attachment 2
CITY OF FALCON HEIGHTS, MINNESOTA,
a Note Issuer
By
Mayor
By
City Administrator
[Signature page to Joint Powers Agreement]
City Council Packet Page Number 72 of 135
G2, Attachment 2
CITY OF LITTLE CANADA, MINNESOTA,
the Subordinate Bonds Issuer
By
Mayor
By
City Administrator
[Signature page to Joint Powers Agreement]
City Council Packet Page Number 73 of 135
G2, Attachment 2
CITY OF MAPLEWOOD, MINNESOTA,
the Host City
By
Mayor
By
City Manager
[Signature page to Joint Powers Agreement]
City Council Packet Page Number 74 of 135
G3
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER: Jeff Thomson, Community Development Director
AGENDA ITEM: 2021 Work Scope with HKGi for Planning Services
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
On September 9, 2019, the city council adopted Maplewood's 2040 Comprehensive Plan and the
North End Vision Plan. Throughout 2020, staff worked with the planning commission to develop a
draft North End zoning district and the city council adopted a new Planned Unit Development (PUD)
ordinance. In 2021, work on the North End zoning district will continue, concluding with the adoption
of a new code and rezoning properties into the new North End and PUD districts. Staff will also be
working to update other portions of the city's zoning code to ensure it is reflective of the city's
current goals and policies.
Recommended Action:
Motion to approve the attached work scope authorizing staff to work with HKGi on zoning code
updates at a cost to not exceed $25,000.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $25,000
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The 2040 Comprehensive Plan and North End Vision Study focus on guiding the redevelopment of
important existing developed neighborhoods in the city, as well as the future development and
growth of remaining undeveloped areas in Maplewood. To achieve the community's goals outlined
in these planning documents, the city needs to ensure its zoning code and map are updated to be
consistent with these priorities.
City Council Packet Page Number 75 of 135
G3
Background
In 2020, staff and HKGi worked with the planning commission to develop a draft North End zoning
district. Also, last year work was done to completely revamp the city's PUD ordinance and process.
Moving into 2021, staff and HKGi will be working on public engagement as we look to adopt the
North End zoning district and rezoning properties into this district. The city will also be rezoning
existing PUDs into the new PUD zoning designation.
In addition to wrapping up the North End and PUD work, planning staff intends to update the city's
zoning code to support the policies established in the Mixed Use -Community designation within the
2040 Comprehensive Plan. This will include looking at the city's existing parking minimums, building
height, and setback cap or upper floor stepback in the commercial zoning districts and making the
necessary amendments to be consistent with the comprehensive plan and supportive of existing
development trends and demands.
Attachments
1. 2021 HKGi Planning Services Work Scope
City Council Packet Page Number 76 of 135
G3, Attachment 1
Creating Places that Enrich Peoples Lives Hoisington Koegler Group Inc.
February 8, 2021
Mr. Michael Martin
Assistant Community Development Director
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
Re: 2021 Planning Services
Dear Mr. Martin:
Thank you for the opportunity to submit this scope of services for planning services for 2021.
We look forward to the opportunity to continue to work with Staff on the implementation of
the Comprehensive Plan direction. The following proposed tasks are based on our discussion of
the focus for 2021 planning services for a not to exceed budget of $25,000. As you will see in
the work scope, we have identified some additional services that could be completed in 2021 if
funding allows. Otherwise, these may be items considered for 2022.
1) Implementation of adopted Planned Unit Development process
a. Preparation and attendance at virtual open house(s)
b. Assist Staff as needed with the preparation of public hearing notices
c. Assist Staff with preparations for Planning Commission public hearing
d. Assist Staff with preparations for City Council meeting
2) Development and Implementation of North End Mixed Use District
a. Revision to North End Mixed Use District Regulations and formatting into
ordinance format
b. Preparation of Design Guidelines Document
c. Development of property owner notification letter and FAQ for staff to distribute
d. Preparation and attendance at property owner meeting
e. Preparation and attendance at reconvened North End Working Group
f. Preparation and attendance at Council work session
g. Preparation and attendance at Planning Commission work session
h. Assist Staff as needed with the preparation of public hearing notices
i. Assist Staff with preparations at Planning Commission public hearing
j. Assist Staff with preparations at City Council meeting
k. Finalize and package project materials
123 North Third Street, Suite 100, Minneapolis, MN 55401-1659 www.hkgi.com
Ph (612) 338-0800
City Council Packet Page Number 77 of 135
G3, Attachment 1
3) Zoning Code updates to support MU -C development
a. Prepare zoning ordinance amendments related to parking minimums, building
height, and setback cap or upper floor stepback
b. Preparation and attendance at Planning Commission Work Session
c. Preparation of ordinance
d. Assist Staff with preparations at Planning Commission public hearing
e. Assist Staff with preparations at City Council meeting
4) Additional Services to be completed as budget allows or considered for 2022
a. Rezoning to implement mixed use designation
i. Finalize Implementation Study of the 2040 Comprehensive Plan Mixed Use
Designation
ii. Preparation and attendance at Planning Commission Work Session
iii. Assist Staff as needed with property owner notifications and FAQ for mixed
use rezoning areas
iv. Prepare for and attendance at up to two neighborhood meetings
v. Assist Staff as needed with public hearing notifications and rezoning
ordinances
vi. Assist Staff with preparations at Planning Commission public hearing
vii. Assist Staff with preparations at City Council meeting
b. Create an overall Use Table for all districts
c. Prepare information sheet for those implementing mixed use
Thank you again for the opportunity to submit this scope of work. If there are any questions,
please contact me at 612-252-7135 or rita@hkgi.com.
Sincerely,
7*1
Rita Trapp
Hoisington Koegler Group, Inc.
Associate
612-252-7135
rita@hkgi.com
HI<Gi Scope of Services for 2021 Planning Services
City Council Packet Page Number 78 of 135
Page 2
G4
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
PRESENTER: Steven Love
AGENDA ITEM: Resolution of Support for the Local Road Improvement Program Grant
Application for McMenemy Street Improvement Project, City Project 21-02
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
McMenemy Street, between County Road B and Larpenteur Avenue, is planned to be
reconstructed in 2022 as part of a Capital Improvement Project. The City Council will consider
adopting a resolution of support for the Local Road Improvement Program Grant (LRIP Grant)
application to help fund street improvements to McMenemy Street.
Recommended Action:
Motion to approve the Resolution of Support for Local Road Improvement Program Grant
Application for McMenemy Street Improvement Project, City Project 21-02.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: There are no budget impacts for the grant
submittal. If the application is successful this will reduce the City's portion of the total project costs.
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
McMenemy Street, between County Road B and Larpenteur Avenue, and the various City utility
infrastructure for McMenemy Street are an important part of the City's infrastructure. The street and
utilities in this area have deteriorated and are in need of repair and replacement.
Background
McMenemy Street, between County Road B and Larpenteur Avenue, is proposed to be
reconstructed in 2022 as part of the approved 2021-2025 Capital Improvement Plan (CIP)
City Council Packet Page Number 79 of 135
G4
The proposed project includes approximately 1.0 mile of street which has an average pavement
condition index (PCI) rating of 43 (on a scale of 1 to 100 with 1 being a road in the worst condition
possible and 100 being a brand new road) according to the most recent street rating survey. The
pavement on this section of McMenemy Street has continued to deteriorate over the years and is in
need of replacement.
The majority of the project street has bituminous curb, with runoff being channeled along the street
edge, further deteriorating the pavement. Area storm sewer is limited, with drainage improvement
necessary to control runoff within the street section and meet City and Watershed District volume
reduction/treatment requirements. The proposed project will be designed using Living Streets
concepts including adding pedestrian facilities and water quality improvements. Additionally, staff
will work with SPRWS on a review of the existing watermain system to see if repairs to the existing
system are needed or if the existing system needs to be replaced.
The LRIP Grant provides funding to local agencies for construction or reconstruction of local roads
and is administered by MnDOT's State Aid for Local Transportation Division. The LRIP grant would
help fund the reconstruction of McMenemy Street and reduce the City's overall cost for the
proposed improvements. The maximum grant amount available is $1,250,000.00. If the City is
successful in obtaining a LRIP Grant staff will bring this item back to the City Council to consider
ordering a feasibility study later in 2021. If the project were to move forward design would take
place in 2021 with construction taking place in 2022.
A resolution of support, by the City Council, is required for the submittal of the LRIP Grant
application. Staff recommends the approval the attached resolution of support.
Attachments
1. Resolution of Support for the Local Road Improvement Grant Application for McMenemy
Street Improvements, City Project 19-02
2. Project Location Map
City Council Packet Page Number 80 of 135
G4, Attachment 1
RESOLUTION OF SUPPORT
FOR THE LOCAL ROAD IMPROVEMENT GRANT APPLICATION
FOR McMENEMY STREET IMPROVEMENTS, CITY PROJECT 19-02
WHEREAS, the McMenemy Street Improvements project includes infrastructure
improvements between County Road B East and Larpenteur Avenue East, and
WHEREAS, this segment of McMenemy Street is identified in the City of Maplewood's
2021-2025 Capital Improvement Plan, and
WHEREAS, this segment of McMenemy Street is a Municipal State Aid Street; and
WHEREAS, the McMenemy Street Improvements project provides opportunity to
improve the roadway along with pedestrian, bicycle and transit improvements, and
WHEREAS, the Local Road Improvement Program (LRIP) administered by the
Minnesota Department of Transportation makes available up to $1,250,000 to apply towards
projects on local roads that are regionally significant, result in safety improvements, address
transportation deficiencies, and contribute to economic development, and
WHEREAS, the proposed project will be designed in 2021 and construction is 2022.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD AS FOLLOWS; that
The City Council hereby supports the reconstruction of McMenemy Street from County
Road B East to Larpenteur Avenue East, and
2. The City Council hereby supports the City's pursuit of Local Road Improvement Program
(LRIP) funding and authorizes staff to prepare and submit such application, and
3. The City Council hereby provides assurance that the City will pay all costs associated with
the project and that city staff will ensure that all aspects of LRIP funding requirements are
met and the project's schedule is adhered to.
Adopted by the City Council of Maplewood, Minnesota, this 22nd day of February 2021.
City Council Packet Page Number 81 of 135
G5
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Terrie Rameaux, Human Resource Coordinator
PRESENTER: Mike Sable, Assistant City Manager/HR Director
AGENDA ITEM: 2021 Master Group Contract for Medica Insurance Company
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council approval is required on the Medica Insurance Company Master Group Contract for the
three different health insurance plans offered by the City to benefit -earning employees for 2021.
Recommended Action:
Motion to approve the 2021 Master Group Contract for Medica Insurance Company.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is reflected in the 2021 budget
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
N/A
Background
The City Council approved a resolution in October 2020 affirming the recommendation from the
Labor -Management Committee for 2021 employee insurance benefits. There was a 5% increase in
the health insurance premiums which will result in an increase of approximately $78,000 in the
employee benefits cost for 2021.
Attachments
1. 2021 Master Group Contract for Medica Insurance Company.
City Council Packet Page Number 83 of 135
MASTER GROUP CONTRACT
BETWEEN
CITY OF MAPLEWOOD
AND
MEDICA INSURANCE COMPANY
City Council Packet Page Number 84 of 135
G5, Attachment 1
G5, Attachment 1
MEDICA INSURANCE COMPANY ("MEDICA")
MASTER GROUP CONTRACT
ARTICLE 1
INTRODUCTION
This Master Group Contract ("Contract") is entered into by and between Medica Insurance
Company ("Medica") and the employer group identified in Exhibit 1 ("Employer"). This Contract
includes Exhibit 1, Exhibit 2, the Group Application, Member enrollment forms, the Certificate of
Coverage ("Certificate") and any Amendments, all of which together shall constitute the entire
agreement between Medica and Employer concerning the health insurance coverage provided
under this Contract. This Contract includes the coverage option(s) set forth in Exhibit 2, offered
by the Employer under a single group health plan. This Contract is delivered in the state of
Minnesota.
The capitalized terms used in this Contract have the same meanings given to those terms
defined in the Certificate, unless otherwise specifically defined in this Contract.
If this Contract is purchased by Employer to provide benefits under an employee welfare benefit
plan governed by the Employee Retirement Income Security Act, 29 U.S.C. 100.1, et seq.
("ERISA"), this Contract is governed by ERISA and, to the extent state law applies, the laws of
the State of Minnesota. If this Contract is not governed by ERISA, it is governed by the laws of
the State of Minnesota. If this Contract is governed by ERISA, any legal action arising out of or
relating to this Contract shall be brought in the federal district court for the district of
Minnesota. If this Contract is not governed by ERISA, any legal action arising out of or relating
to this Contract shall be brought in state court in Hennepin County, Minnesota.
In consideration of payment of the Premiums by the Employer and payment of applicable
Deductibles, Copayments and Coinsurance by or for Members, Medica will provide coverage to
Members for the Benefits set forth in the Certificate and any amendments, subject to all terms
and conditions, including limitations and exclusions, in this Contract.
Medica shall provide its standard health promotion and wellness programs to Employer and its
Members. Employer acknowledges and agrees that all such programs are subject to change or
discontinuation.
This Contract replaces and supersedes any previous agreements between Employer and
Medica relating to Benefits.
Medica shall not be deemed or construed to be an employer for any purpose with respect to the
administration or provision of benefits under Employer's welfare benefit plan. Medica shall not
be responsible for fulfilling any duties or obligations of Employer with respect to Employer's
benefit plan.
ARTICLE 2
TERM OF CONTRACT
Section 2.1 Term and Renewal. The initial Term of this Contract is set forth in Exhibit 1.
At least 60 days before each Expiration Date, as set forth in Exhibit 1, Medica shall notify
Employer of any modifications to this Contract, including Premiums and Benefits for the next
term of this Contract ("Renewal Terms"). If Employer accepts the Renewal Terms or if
Employer and Medica agree on different Renewal Terms, this Contract is renewed for the
additional term, unless Medica terminates this Contract pursuant to Section 2.2.
Medica Large Group MGC r City of Maplewood
01/01/2021
City Council Packet Page Number 85 of 135
G5, Attachment 1
Section 2.2 Termination of This Contract. Employer may terminate this Contract after at
least 30 days written notice to Medica. This Contract is guaranteed renewable and will not be
terminated by Medica except for the following reasons, and such terminations will be effective
as stated below. Except as specified otherwise, terminations for the reasons stated below
require at least 30 days written notice from Medica:
(a) Upon notice to an authorized representative of the Employer that Employer failed to pay the
required Premium when due, provided, however, that this Contract can be reinstated
pursuant to Section 5.2. If Employer fails to pay the required Premium within the grace
period described in Section 5.2, the Contract will be terminated, subject to a 30 -day advance
written notice of termination by Medica to Employer. The date of the termination shall be
retroactive to not more than 30 days prior to the effective date of the notice of termination;
(b) On the date specified by Medica because Employer committed fraud (through act, practice
or omission) or intentionally provided Medica with false information material to the execution
of this Contract or to the provision of Benefits under this Contract. Medica has the right to
rescind this Contract back to the original effective date;
(c) On the date specified by Medica due to Employer's violation of the participation or
contribution rules as determined by Medica;
(d) Automatically on the date Employer ceases to do business pursuant to 11 U.S.C. Chapter 7;
(e) Automatically on the date Employer ceases to do business for any reason;
(f) On the date specified by Medica, after at least 90 days prior written notice to Employer, that
this Contract is terminated because Medica will no longer issue this particular product within
the large employer market;
(g) On the date specified by Medica, after at least 180 days prior written notice to the applicable
state authority and Employer, that this Contract will be terminated because Medica will no
longer renew or issue any employer health benefit plan within the large employer market;
(h) On the date specified by Medica when there is no longer any Member who resides or works
in Medica's service area;
(i) Automatically on the date that Employer fails to maintain any active employees who are
Subscribers;
(j) Any other reasons or grounds permitted by the licensing laws and regulations governing
Medica.
Notwithstanding the above, Medica may modify the Premium rate and/or the coverage at
renewal. Nonrenewal of coverage as a result of failure of Medica and the Employer to reach
agreement with respect to modifications in the Premium rate or coverage shall not be
considered a failure of Medica to provide coverage on a guaranteed renewable basis.
Section 2.3 Notice of Termination.
Medica will notify Employer in writing if Medica terminates this Contract for any reason.
In accordance with applicable law, Medica will notify Subscribers in writing if Medica terminates
this Contract pursuant to Section 2.2(a), (b), (d), (f) or (g).
Employer will provide timely written notification to Subscribers in all circumstances for which
Medica does not provide written notification to Subscribers.
Medica Large Group MGC 2 City of Maplewood
01/01/2021
City Council Packet Page Number 86 of 135
G5, Attachment 1
Section 2.4 Effect of Termination. In the event of termination of this Contract:
(a) All Benefits under this Contract will end at 12:00 midnight Central Time on the effective date
of termination;
(b) Medica will not be responsible for any Claims for health services received by Members after
that time;
(c) Employer shall be and shall remain liable to Medica for the payment of any and all
Premiums that are unpaid at the time of termination. Termination of the Contract does not
release Employer from the obligation to pay such Premiums; and
(d) The indemnification provisions set forth in Article 6 also survive termination of this Contract.
ARTICLE 3
ENROLLMENT AND ELIGIBILITY
Section 3.1 Eligibility. The Eligibility conditions stated in Exhibit 1 of this Contract govern who
is eligible to enroll under this Contract. The eligibility conditions stated in Exhibit 1 are in
addition to those specified in the Certificate.
Section 3.2 Enrollment. The Certificate governs when eligible employees and eligible
dependents may enroll for coverage under this Contract, including the Initial Enrollment Period,
Open Enrollment Period and any applicable Special Enrollment Periods. Employer shall
conduct the Initial Enrollment Period and Open Enrollment Period. Employer shall cooperate
with Medica to ensure appropriate enrollment of Members under the Contract.
Section 3.3 Qualified Medical Child Support Orders. Employer will establish, maintain and
enforce all written procedures for determining whether a child support order is a qualified
medical child support order as defined by ERISA. Employer will provide Medica with notice of
such determination and a copy of the order, along with an application for coverage, within the
greater of 30 days after issuance of the order or the time in which Employer provides notice of
its determination to the persons specified in the order.
When and if Employer receives notice that the child has designated a representative, or of the
existence of a legal guardian or custodial parent of the child, Employer shall promptly notify
Medica of such person(s).
Medica shall have no responsibility for:
(i) establishing, maintaining or enforcing the procedures described above;
(ii) determining whether a support order is qualified; or
(iii) providing required notices to the child or the designated representative.
Section 3.4 Eligibility and Enrollment Decisions. Subject to applicable law and the terms of
this Contract, Employer has discretion to determine whether employees and their dependents
are eligible to enroll for coverage under this Contract. Medica is entitled to rely upon Employer's
determination regarding an employee's and/or dependent's eligibility to enroll for coverage
under this Contract. The Employer will be responsible for maintaining information verifying its
continuing eligibility and the continuing eligibility of its eligible Subscribers and eligible
Dependents. This information shall be provided to Medica as reasonably requested by Medica.
The Employer shall also maintain written documentation of a waiver of coverage by an eligible
Subscriber or eligible Dependent and provide this documentation to Medica upon reasonable
req uest.
Medica Large Group MGC 3 City of Maplewood
01/01/2021
City Council Packet Page Number 87 of 135
G5, Attachment 1
Section 3.5 Notification. The Employer must notify Medica within 30 days of an individual's
initial enrollment application, changes to a Member's name or address, changes to a Member's
eligibility for coverage (including a loss of eligibility) or other changes to enrollment.
Section 3.6 Multiple Benefit Package Options. Subscribers and enrolled Dependents may
only switch between Employer's health coverage options offered under the Contract during a
Special Enrollment Period, or the Open Enrollment Period, if applicable, as described in the
Certificate.
ARTICLE 4
ELECTRONIC DELIVERY OF INSURANCE DOCUMENTS
The Employer agrees to deliver, as Medica's agent, insurance documents required by law to be
furnished to Subscribers. These documents shall be furnished by Medica to the Employer for
delivery to Subscribers. The Employer shall not modify these documents in any way. The
Employer agrees to deliver such documents electronically to the extent permissible under Title I
of the Employee Retirement Income Security Act of 1974, Department of Labor Regulation
§ 2520.104b -1(c), if applicable, and Minn. Stat. § 72A.20, subd. 37. Such documents shall be
delivered electronically only to Subscribers who meet the following requirements: (a) has the
ability to access an electronic document effectively at any location where the Subscriber is
reasonably expected to perform his or her duties as an employee, and (b) with respect to whom
access to the plan sponsor's electronic information system is an integral part of those duties.
The Employer shall implement procedures that ensure actual receipt of these documents and
notify Subscribers of the significance of the materials at the time of delivery. In addition, the
Employer shall inform the recipient of his or her right to request a paper version of these
documents, and an expedient process for doing so. Upon such a request, Employer shall
furnish the recipient with paper copies supplied by Medica. Employer shall inform Medica of
individuals who do not qualify for electronic delivery because they do not meet the requirements
regarding access to a computer, or they are not in the workplace, including but not limited to
those on continuation coverage, on retiree coverage, or covered pursuant to a qualified medical
child support order. Employer shall provide the individual's mailing information to Medica so
that Medica can provide the documents.
ARTICLE 5
PREMIUMS
Section 5.1 Monthly Premiums.
The monthly Premium rates for this Contract are set forth in Exhibit 2.
The Premiums are due on the first day of each calendar month. Employer shall pay the
Premiums to Medica in accordance with the method set forth in the invoice.
Employer shall notify Medica in writing:
(a) each month of any changes in the coverage classification of any Subscriber; and
(b) within 30 days after the effective date of enrollments, terminations or other changes
regarding Members.
Section 5.2 Grace Period and Reinstatement. Employer has a grace period of 10 days after
the due date stated in Section 5.1 to pay the monthly Premiums. Coverage shall continue
during this grace period. If Employer fails to pay the Premium, the Contract will be terminated in
accordance with Section 2.2(a). If Employer wishes to apply for reinstatement of the Contract,
any such application must be in writing and in the form designated by Medica. If Employer
applies for reinstatement and Medica, in its sole discretion, approves the application, then this
Contract will be reinstated upon approval, or lacking such approval, upon the 45th day following
Medica Large Group MGC 4 City of Maplewood
01/01/2021
City Council Packet Page Number 88 of 135
G5, Attachment 1
the date Medica conditionally received full premium payment, unless Medica has otherwise
notified Employer in writing that the application was not approved. Medica is not obligated to
accept premium payment after the end of the grace period. In the event this Contract is not
reinstated pursuant to this Section, Medica shall not be responsible for any Claims for health
services received by Members after the effective date of the termination.
Section 5.3 Premium Calculation. The monthly Premiums owed by Employer shall be
calculated by Medica in accordance with Exhibit 2 using the number of Subscribers in each
coverage classification according to Medica's records at the time of the calculation. Subject to
Section 5.4, Employer may make adjustments to its payment of Premiums for any additions or
terminations of Members submitted by Employer but not yet reflected in Medica's calculations.
A full calendar month's Premiums shall be charged for Members whose effective date falls on or
before the 15th day of that calendar month. No Premium shall be charged for Members whose
effective date falls after the 15th day of that calendar month. With the exception of termination
of coverage due to a Member's death, a Member's coverage may be terminated only at the end
of a calendar month and a full Premium amount for that month will apply. In the case of a
Member's death, that Member's coverage will be terminated on the date of death.
Section 5.4 Retroactive Adjustments. In accordance with applicable law and this Contract,
retroactive adjustments may be made for addition of Members, changes in Members' coverage
classifications, and certain terminations of Members not reflected in Medica's records at the
time the monthly Premiums were calculated by Medica. Employer understands and
acknowledges that federal law prohibits the retroactive termination of a Member's coverage
except in instances of fraud, intentional misrepresentation of material fact, or failure to timely
pay premiums or premium contributions. Employer agrees that it will not request retroactive
termination of any Member's coverage if such termination is prohibited by law. No retroactive
adjustments to enrollment or Premium refund shall be granted for any change occurring more
than 60 days prior to the date Medica received notification of the change from Employer. In
accordance with the Certificate, retroactive terminations of coverage are effective at the end of a
calendar month. In the event Employer requests retroactive termination of a Member's
coverage, in accordance with applicable law and this Contract, any such termination will be
effective at the end of the month that includes the date that precedes the date Medica received
the request by 60 days.
Notwithstanding the foregoing, Employer shall pay a Premium for any month during which a
Member received Benefits (except as described in Section 5.3).
Section 5.5 Premium Changes. Medica may change the Premiums after 30 days prior written
notice to Employer.
Section 5.6 Employer Fees. Medica may charge Employer:
(a) a late payment charge in the form of a finance charge of 12% per annum for any Premiums
not received by the due date; and
(b) a service charge for any non -sufficient -fund check received in payment of the Premiums;
and
(c) an administrative service fee of $250.00 at time of request for reinstatement.
Section 5.7 Premium Rebate Administration (When Applicable).
(a) General Obligation. In accordance with the Patient Protection and Affordable Care Act
("PPACA"), Medica is obligated to provide a premium rebate to Employer if Medica's
medical loss ratio ("MLR") for the group market applicable to Employer's coverage does not
meet or exceed the minimum percentage required by PPACA for such group market.
PPACA requires Medica to make such determinations on a calendar year basis, regardless
Medica Large Group MGC 5 City of Maplewood
01/01/2021
City Council Packet Page Number 89 of 135
G5, Attachment 1
of the Effective Date and Expiration Date of this Contract. For purposes of this Section 5.7,
"medical loss ratio" shall be defined in accordance with PPACA and the group market size
applicable to Employer's coverage shall be determined in accordance with PPACA's MLR
provisions and applicable state law and requirements.
(b) Rebate Determinations and Remittances. Medica agrees to determine whether such
rebates are owed under this Contract and, if applicable, remit such rebates to Employer
within the timeframe required by applicable law. Notwithstanding the foregoing, in the event
that Employer's group health plan has been terminated at the time rebate payment is due
and, despite reasonable efforts, Medica is unable to locate Employer, Medica will distribute
the entire rebate to Subscribers, in accordance with applicable law.
(c) Form of Rebates. Medica may, in its sole discretion, elect to provide any such rebates owed
in the form of a premium credit, a lump -sum check, or a lump -sum credit to the account used
to pay the premium.
(d) Employer's Responsibility Concerning Rebates. Employer agrees that it is Employer's
responsibility to determine how to treat any rebate funds remitted to Employer by Medica in
accordance with applicable law, including but not limited to 45 C.F.R. §158.242 and ERISA
requirements. Additionally, in no way limiting the foregoing, if Employer's group health plan
is not a governmental plan and is not subject to ERISA, Employer agrees that Employer
shall use the amount of any rebate that is proportionate to the total amount of premium paid
by all Subscribers for the coverage in a manner that benefits Subscribers and is specifically
provided in 45 C.F.R. §158.242(b)(1) and (2).
ARTICLE 6
INDEMNIFICATION
Medica will hold harmless and indemnify Employer against any and all claims, liabilities,
damages or judgments asserted against, imposed upon or incurred by Employer, including
reasonable attorney fees and costs, that arise out of Medica's negligent acts or omissions in the
discharge of its responsibilities to a Member.
Employer will hold harmless and indemnify Medica against any and all claims, liabilities,
damages or judgments asserted against, imposed upon or incurred by Medica, including
reasonable attorney fees and costs, that arise out of Employer's or Employer's employees',
agents', and representatives' negligent acts or omissions in the discharge of its or their
responsibilities under this Contract.
Employer and Medica shall promptly notify the other of any potential or actual claim for which
the other party may be responsible under this Article 6.
ARTICLE 7
ADMINISTRATIVE SERVICES
The services necessary to administer this Contract and the Benefits provided under it will be
provided in accordance with Medica's or its designee's standard administrative procedures. If
Employer requests such administrative services be provided in a manner other than in
accordance with these standard procedures, including requests for non-standard reports, and if
Medica agrees to provide such non-standard administrative services, Employer shall pay for
such services or reports at Medica's or its designee's then -current charges for such services or
reports.
Medica Large Group MGC
City Council Packet Page Number 90 of 135
City of Maplewood
01/01/2021
G5, Attachment 1
ARTICLE 8
CLERICAL ERROR
A Member will not be deprived of coverage under the Contract because of a clerical error.
Furthermore, a Member will not be eligible for coverage beyond the scheduled termination date
because of a clerical error, such as a failure to record the termination.
ARTICLE 9
ERISA
When this Contract is entered into by Employer to provide benefits under an employee welfare
benefit plan governed by ERISA, Medica shall not be named as and shall not be the plan
administrator of the employee welfare benefit plan, as that term is used in ERISA. Medica shall
only be considered a named fiduciary for purposes of claims adjudication. Employer shall be
responsible for ensuring any employee welfare benefit plan governed by ERISA for which
Medica will serve as a named fiduciary for the limited purposes set forth herein includes
appropriate procedures for the allocation of named fiduciary responsibility and liability and
accurately reflects Medica's limited named fiduciary responsibility and liability.
The parties agree that Medica has sole, final, and exclusive discretion to:
(a) interpret and construe the Benefits under the Contract;
(b) interpret and construe the other terms, conditions, limitations and exclusions set out in the
Contract;
(c) change, interpret, modify, withdraw, or add Benefits without approval by Members; and
(d) make factual determinations related to the Contract and the Benefits.
For purposes of overall cost savings or efficiency, Medica may, in its sole discretion, provide
services that would otherwise not be Benefits. The fact that Medica does so in any particular
case shall not in any way be deemed to require it to do so in other similar cases.
Medica may, from time to time, delegate discretionary authority to other persons or entities
providing services under this Contract.
ARTICLE 10
DATA OWNERSHIP AND USE
Information and data acquired, developed, generated, or maintained by Medica in the course of
performing under this Contract shall be Medica's sole property. Except as this Contract or
applicable law requires otherwise, Medica shall have no obligation to release such information
or data to Employer. Medica may, in its sole discretion, release such information or data to
Employer, but only to the extent permitted by law and subject to any restrictions determined by
Medica.
ARTICLE 11
CONTINUATION OF COVERAGE
Medica shall make available coverage under this Contract to those Members who are eligible to
continue coverage as required under federal or state law.
Medica will not provide any administrative duties with respect to Employer's compliance with
federal or state continuation of coverage laws. All duties of the Employer, including, but not
limited to, notifying Members regarding federal and state law continuation rights and Premium
billing and collection, remain Employer's sole responsibility.
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01/01/2021
City Council Packet Page Number 91 of 135
G5, Attachment 1
ARTICLE 12
SUMMARY OF BENEFITS AND COVERAGE
Medica will prepare a Summary of Benefits and Coverage ("SBC"), as described under the
Patient Protection and Affordable Care Act ("PPACA") and related regulations, for each
coverage option set forth in Exhibit 2 and offered by Employer. Medica will provide applicable
SBCs to Employer. Employer will distribute such SBCs to individuals eligible for and covered
under Employer's group health plan in accordance with applicable federal regulations.
ARTICLE 13
NONDISCRIMINATION AND EMPLOYER SHARED RESPONSIBILITY
To the extent, in accordance with the Patient Protection and Affordable Care Act ("PPACA"),
fully -insured group health plans other than grandfathered plans are subject to nondiscrimination
rules similar to those applicable to self-insured health plans under Section 105(h) of the Internal
Revenue Code, Medica assumes no responsibility for compliance with such rules. Employer, as
the sponsor of the insured employee benefit plan, shall be responsible for ensuring compliance
with any and all PPACA nondiscrimination requirements applicable to the insurance coverage,
including but not limited to payment of any and all governmental or regulatory taxes, penalties,
interest, or other charges resulting from noncompliance with applicable nondiscrimination
requirements. Employer, as the sponsor of the insured employee benefit plan, is solely
responsible (1) for determining whether, with respect to its employee workforce, the aspects of a
particular insurance contract are discriminatory under PPACA, and (2) for appropriately
addressing the situation if it is discriminatory under PPACA (including but not limited to
correcting, self -reporting, and payment of any penalties and interest related to the
discrimination).
PPACA added employer shared responsibility provisions as Section 4980H of the Internal
Revenue Code, under which an applicable large employer (as defined in Section 4980H) may
be subject to assessable payments in the event the employer fails to offer affordable coverage
providing minimum value to its full-time employees and their dependents and at least one full-
time employee is allowed a premium tax credit for coverage purchased through an insurance
exchange created pursuant to PPACA. PPACA also requires that applicable large employers
satisfy related information reporting requirements. The effective date of the employer shared
responsibility requirements and related information reporting requirements are as prescribed by
the federal government. Employer is solely responsible for ensuring compliance with PPACA's
employer shared responsibility provisions and related requirements, including but not limited to
(1) determining the full-time/part-time status of its employees; (2) communicating eligibility and
enrollment information to Medica, in accordance with Article 3 of this Contract; (3) determining
Employer and employee contributions to the payment of premium; (4) satisfying all information
reporting requirements applicable to applicable large employers; and (5) paying any and all
assessable payments, penalties, interest, or other charges resulting from noncompliance with
the employer shared responsibility provisions and related requirements.
ARTICLE 14
AMENDMENTS AND ALTERATIONS
Section 14.1 Standard Amendments. Except as provided in Section 14.2, amendments to
this Contract are effective 30 days after Medica sends Employer a written amendment. Unless
regulatory authorities direct otherwise, Employer's signature will not be required. No Medica
agent or broker has authority to change this Contract or to waive any of its provisions.
Section 14.2 Regulatory Amendment. Medica may amend this Contract to comply with
requirements of state and federal law ("Regulatory Amendment") and shall issue to Employer
such Regulatory Amendment and give Employer notice of its effective date. The Regulatory
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01/01/2021
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G5, Attachment 1
Amendment will not require Employer's consent and, unless regulatory authorities direct
otherwise, Employer's signature will not be required. Any provision of this Contract that conflicts
with the terms of applicable federal or state laws is deemed amended to conform to the
minimum requirements of such laws.
ARTICLE 15
ASSIGNMENT
Neither party shall have the right to assign any of its rights and responsibilities under the
Contract to any person, corporation or entity without the prior written consent of the other party;
provided, however, that Medica may, without the prior written consent of the Employer, assign
the Contract to any entity that controls Medica, is controlled by Medica, or is under common
control with Medica. In the event of assignment, the Contract shall be binding upon and inure to
the benefit of each party's successors and assigns.
ARTICLE 16
DISPUTE RESOLUTION
In the event that any dispute, claim, or controversy of any kind or nature relating to this Contract
arises between the parties, if acceptable to both parties, the parties will meet and make a good
faith effort to resolve the dispute. The party requesting the meeting will provide the other, in
advance of the meeting, with written notice of the claimed dispute. Upon receipt of the written
notice, representatives for each party will meet promptly to attempt to resolve the dispute. If a
mutually agreeable resolution is not reached within thirty (30) days following receipt of the
written notice, or if the parties do not agree to meet to attempt to resolve the dispute, either
party may pursue legal action in accordance with the terms of this Contract.
ARTICLE 17
PROVISIONS ON CERTAIN DEFENSES
All statements made by Employer shall, in the absence of fraud, be deemed representations
and not warranties. No statement made by Employer shall be used in defense to a claim under
the Contract unless such statement is in writing.
No statement made by Employer, except a fraudulent statement, shall be used to void this
Contract after it has been in force for a period of 2 years.
ARTICLE 18
RELATIONSHIPS
The relationship between Employer and any Member is that of Employer and Subscriber,
Dependent or other coverage classification as defined in this Contract.
The relationships between Medica and Network Providers and the relationship between Medica
and Employer are solely contractual relationships between independent contractors. Network
Providers and Employer are not agents or employees of Medica. Medica and its employees are
not agents or employees of Network Providers or Employer.
The relationship between a Network Provider and any Member is that of provider and patient
and the Network Provider is solely responsible for the services provided to any Member.
ARTICLE 19
EMPLOYER RECORDS
Employer shall furnish Medica with all information and proofs that Medica may reasonably
require with regard to any matters pertaining to this Contract. Medica may at any reasonable
time inspect all documents furnished to Employer by an individual in connection with the
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G5, Attachment 1
Benefits, Employer's payroll records, and any other records pertinent to the Benefits under this
Contract.
Unless Employer provides the appropriate written assurances required by 45 CFR 164.504,
Medica will only provide Employer with summary health information (for the purposes of
obtaining premium bids or for modifying, amending or terminating the group health plan only)
and information on whether individuals are participating in the group health plan, or is enrolled in
or has disenrolled from the health plan as provided in 45 CFR 164.504 (f)(1) and the minimum
necessary information for purposes of auditing Medica's operations or services.
ARTICLE 20
NOTICE
Except as provided in Article 2, notice given by Medica to an authorized representative of
Employer will be deemed notice to all Members.
All notices to Medica shall be sent to the address stated below. All notices to Employer shall be
sent to the persons and addresses stated in the Group Application. All notices to Medica and
Employer shall be deemed delivered:
(a) if delivered in person, on the date delivered in person;
(b) if delivered by a courier, on the date stated by the courier;
(c) if delivered by an express mail service, on the date stated by the mail service vendor; or
(d) if delivered by United States mail, 3 business days after date of mailing.
A party can change its address for receiving notices by providing the other party a written notice
of the change.
ARTICLE 21
COMMON LAW
No language contained in the Contract constitutes a waiver of Medica's rights under common
law.
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01/01/2021
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G5, Attachment 1
ACCEPTANCE OF CONTRACT
This Contract is deemed accepted by Employer upon the earlier of Medica's receipt of
Employer's first payment of the Premium or upon Employer's execution of this Contract by its
duly authorized representative. This Contract is deemed accepted by Medica upon Medica's
deposit of Employer's first payment of the Premium. Such acceptance renders all terms and
provisions herein binding on Medica and the Employer.
IN WITNESS WHEREOF, Medica has caused this Contract to be executed on January 4, 2021,
to take effect on the Effective Date stated in Exhibit 1 to this Contract.
MEDICA INSURANCE COMPANY
401 Carlson Parkway
Minnetonka, MN 55305
(952) 992-2200
Billing Address:
NW 7958
P.O. Box 1450
Minneapolis, MN 55485-7958
Mailing Address:
P.O. Box 9310
Minneapolis, MN 55440
By:
Paul R. Crowley
Senior Vice President and General Manager,
Commercial Markets
By:
James P. Jacobson
Senior Vice President and Secretary
Medica Large Group MGC
EMPLOYER
City of Maplewood
Address:
1830 County Road B East
Maplewood, MN 55109
In
Title:
Date:
11 City of Maplewood
01/01/2021
City Council Packet Page Number 95 of 135
G5, Attachment 1
EXHIBIT 1
1. Parties. The parties to this Master Group Contract ("Contract") are Medica Insurance
Company ("Medica") and the employer group City of Maplewood ("Employer"), an employer
under Minnesota law and other applicable law.
2. Effective Date and Expiration Date of this Contract. This Contract is effective from
01/01/2021 ("Effective Date") to 12/31/2021 ("Expiration Date"). All coverage under this
Contract begins at 12:01 a.m. Central Time.
3. Eligibility. The following conditions are in addition to those specified in the Certificate:
3.1 Eligibility to Enroll.
A Subscriber and his or her Dependents who satisfy the eligibility conditions stated in this
Contract are eligible to enroll for coverage under this Contract. Any person who does not
satisfy the definition of Subscriber or Dependent is not eligible for coverage under this
Contract.
A Subscriber and his or her Dependents must meet the eligibility requirements described
below and in the entire Contract.
3.2 Subscriber Definition, Waiting Periods and Coverage Effective Dates
Employees. An employee eligible to enroll under the Contract as a Subscriber must be an
individual who:
(1) Satisfies either (a) or (b) below:
(a) Is employed on average for at least 30 hours per week by Employer. Employer
shall determine the average number of hours worked and Medica is entitled to
rely on Employer's representation in this regard;
(b) For Employers utilizing documented measurement and stability periods (as
described in federal law) to determine an employee's eligibility for coverage: Is
an employee who Employer determines eligible for coverage throughout the
applicable stability period; provided that such determination is consistent with
federal law applicable to such eligibility determinations and other applicable
provisions of this Contract; and
(2) Satisfies the Employer participation and eligibility requirements, including, but not
limited to, the satisfactory completion of any Waiting Period as described below.
Coverage for Subscribers will include the conditions identified below:
Classifications and Plan Design Waiting Period and Coverage Effective Date
Employees: New Hires: Date of hire
Status Change: Date of status change
Return: Date of return from leave
In the event Employer imposes a Waiting Period on all otherwise eligible employees, such
Waiting Period shall be uniform and shall be as described herein. Any such Waiting Period
shall be calculated in compliance with the applicable provisions of PPACA and any and all
Medica Large Group MGC Exhibit 1 City of Maplewood
Page 1 01/01/2021
City Council Packet Page Number 96 of 135
G5, Attachment 1
regulations and guidance issued pursuant to PPACA, including but not limited to 29 C.F.R.
§2590.715-2708 and 45 C.F.R. §147.116, and shall in no event exceed 90 days. Employer
acknowledges that any desired change to applicable Waiting Periods or other provisions of
this Contract concerning employee eligibility require prior notice to Medica and a mutually
agreeable amendment to the Contract. Employer shall calculate the appropriate effective
date of coverage for each employee and inform Medica of such date. Medica is entitled to
rely on Employer's representation herein that the effective date of coverage does not violate
the applicable provisions of PPACA or any regulations or guidance issued pursuant to
PPACA.
Medica Large Group MGC Exhibit 1 City of Maplewood
Page 2 01/01/2021
City Council Packet Page Number 97 of 135
EXHIBIT 2
Premiums
G5, Attachment 1
The monthly Premium rates for MIC MN PP 2500-0% HRA, Passport, group number(s) 47983,
BPL #40181 are:
Single
Family
$652.28
$1,600.26
The monthly Premium rates for MIC MN ME 2500-0% HRA, Elect, group number(s) 58669,
BPL #40182 are:
Single
Family
$606.62
$1,488.24
The monthly Premium rates for MIC MN VPL 2500-0% HRA, VantagePlus ACO, group
number(s) 93166, BPL #40183 are:
Single $587.05
Family $1,440.24
Medica Large Group MGC
City Council Packet Page Number 98 of 135
Exhibit 2
Page 1
City of Maplewood
01/01/2021
G6
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Scott Nadeau, Public Safety Director
Michael Mondor, Fire and EMS Chief
PRESENTER: Scott Nadeau, Public Safety Director
Michael Mondor, Fire and EMS Chief
AGENDA ITEM: Therapy and Consulting Services Agreement with Marie Ridgeway LICSW
LLC
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
The Public Safety Department provides mental health check -ins and employee mental health and
resiliency training to staff as part of the department's wellness initiatives. The department has identified
a mental health provider to improve employee accessibility to these services and is required to enter
into an agreement prior to beginning services.
Recommended Action:
Motion to approve therapy and consulting services agreement with Marie Ridgeway LICSW LLC.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $5,000 annually
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The Public Safety Department is committed to providing resources to staff to address mental health and
employee wellness.
Background
According to the League of Minnesota Cities, first responders may be at increased risk of developing
PTSD and other mental health related conditions due to the nature of their job duties. The Public
Safety Department has been proactive in relation to these risks and has offered mental health check -
ins, critical incident stress debriefing and employee mental health training for the past several years.
City Council Packet Page Number 99 of 135
G6
The department currently has an agreement with one mental health provider and has spent the past
several months evaluating additional providers to improve access to these services.
The League of Minnesota Cities lists the following programs as opportunities for organizations to help
build resilience to stress while creating mental and emotional fitness.
• Mental Health Check Ins
• Expanded Education and Resiliency Training
• Critical Incident Stress Debriefing
• Peer Support Teams
• Online, Mobile and Text Tools
• Family Programs
If approved, the agreement will allow the Public Safety Department to continue to implement best
practices as it relates to first responder health and wellness.
Attachments
1. Therapy and Consulting Services Agreement with Marie Ridgeway LICSW LLC.
City Council Packet Page Number 100 of 135
G6, Attachment 1
MARIE RIDGEWAY LICSW LLC
THERAPY AND CONSULTING SERVICES AGREEMENT
This Agreement is made this 22"d day of February, 2021 ("Effective Date") by and
between MARIE RIDGEWAY LICSW LLC, d/b/a Marie Ridgeway & Associates and
Ridgeway & Associates, a Minnesota limited liability company ("Service Provider") and the
City of Maplewood, a municipal corporation of the State of Minnesota ("Customer").
RECITALS
A. Service Provider is engaged in the business of providing professional mental health
services to law enforcement officers and consulting with law enforcement agencies on
mental health wellness topics.
B. Customer, for the benefit of its officers, their families, and the community, desires to obtain
mental health services for its law enforcement officers.
C. Customer desires to engage Service Provider to provide the mental health services
described in this Agreement and Service Provider is willing to provide such mental health
services on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement,
the Service Provider and Customer agree as follows:
AGREEMENT
1. Services to be Provided. Service Provider agrees to provide Customer with professional
mental health and consulting services as described in Exhibit A attached hereto (the
"Services"). Service Provider will provide all Services in a manner consistent with the
level of care and skill ordinarily exercised by professionals providing similar services.
Service Provider will at all times be free to exercise professional judgment and discretion
regarding the provision of professional mental health services.
2. Qualifications. Service Provider's owner, Marie Ridgeway, LICSW, is licensed as a
Licensed Independent Clinical Social Worker in the State of Minnesota. Ms. Ridgeway
also holds an Advanced Certification in Accelerated Resolution Therapy and she and her
staff may use this type of eye movement therapy for the treatment of trauma, anxiety, panic
attacks, and other mental health concerns.
3. Compensation. As compensation for the Services, Customer will pay Service Provider
the compensation set forth in Exhibit B attached hereto ("Compensation"). Service
Provider will provide Customer with at least 30 days' written notice prior to the effective
date of any fee changes, which shall be subject to the written approval of Customer before
taking effect.
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4. Invoices and Payment. Service Provider will provide invoices to Customer by e-mail
michael.mondor(cDmaplewoodmn.aov on the last day of each month or the first business
day of the following month for payment. Service Provider's invoices will contain a
description of the services provided, hours, rates, and amounts undertaken by the Service
Provider during that billing period. Invoices will use a unique anonymous code known
only to Service Provider for each officer to protect individual identities. Service Provider
will maintain client confidentiality at all times and nothing in this paragraph contemplates
or otherwise mandates the disclosure of confidential or private data.
Customer will make payment to Service Provider via direct deposit whenever possible,
within thirty-five (35) days of receipt of the invoice. Credit card or check are also accepted
when direct deposit is not an option. If Customer fails to pay any invoice within thirty-five
(35) days of the date the invoice is issued, Service Provider may impose an eight percent
(8%) late fee.
5. Term. The term of this Agreement will begin on the Effective Date and last for a period
of one (1) year. This Agreement will automatically renew for subsequent one (1) year
terms unless either party gives the other party sixty (60) days notice of nonrenewal.
6. Termination. This Agreement may be terminated as follows:
a. Service Provider may terminate this Agreement in the event Customer fails to
comply with any material term of this Agreement effective thirty (30) days after
notice by Service Provider that Customer is not in compliance with such material
term, unless Customer cures its material breach within said 30 -day notice period.
b. Customer may terminate this Agreement in the event Service Provider fails to
comply with any material term of this Agreement effective thirty (30) days after
notice by Customer that Service Provider is not in compliance with such material
term, unless Service Provider cures its material breach within said 30 -day notice
period.
C. Either party may terminate this Agreement without cause upon sixty (60) days prior
written notice to the other party.
In the event of a termination, Customer shall pay Service Provider for Services performed
to the date of termination and for all costs or other expenses incurred prior to the date of
termination.
7. Work Products and Ownership of Documents. All records, information, materials and
other work products, including, but not limited to completed reports, drawings, plans, and
specifications prepared and developed specifically at the request of Customer in direct
connection with the provision of Services pursuant to this Agreement will become the
property of Customer, but reproductions of such records, information, materials and other
work products in whole or in part may be retained by Service Provider. Any and all
records, information, materials and other work products, including, but not limited to
reports, drawings, plans, and specifications developed by Service Provider for general use
with Service Provider's clients or in Service Provider's business shall be and remain the
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property of Service Provider, regardless of whether they are used by Service Provider in
fulfilling Service Provider's obligations under this Agreement. Further, nothing in this
paragraph shall cause any professional therapy records, notes, or other related documents
to become the property of Customer and all such documents shall remain the property of
Service Provider or individual Clients. These obligations survive the termination of this
Agreement.
8. Publicity. Each party must not use the other party's logo or state that the other party
endorses its services without the other party's advanced written approval. If one party
wishes to use the other party's logo or state that the other party endorses its services,
Customer and Service Provider will develop mutually agreed upon language to use when
discussing the Services. Both parties agree that any publicity including, but not limited to,
press releases, social media postings, and written or oral statements to members of the news
media, regarding the Services or the subject matter of this Agreement must not be released
unless they comply with this mutually agreed upon language. Both parties acknowledge
and agree that due to the nature of the Services, publicity associated with the Services may
have a detrimental effect on Service Provider's ability to effectively provide Services and
achieve the desired officer wellness goals. These obligations survive the termination of
this Agreement.
9. Records/Inspection. Pursuant to Minnesota Statute § 16C.05, subd. 5, Service Provider
agrees that the books, financial records, financial documents, and accounting procedures
and practices of Service Provider that are relevant to the contract or transaction are subject
to examination by the Customer and the state auditor or legislative auditor for a minimum
of six years. Service Provider shall maintain such records for a minimum of six years after
final payment. These obligations survive the termination of this Agreement.
10. Data Practices Act and Data Privacy Compliance. Customer does not intend by this
Agreement to delegate a government function to Service Provider and Service Provider
agrees that it is not performing a government function. Service Provider agrees to
administer any and all data provided to the Service Provider or created, collected, received,
stored, used, maintained, or disseminated by Service Provider in fulfillment of this
Agreement in accordance with all applicable laws, which may include the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13 ("MGDPA"), the Health
Insurance Portability and Accountability Act ("HIPAA"), and the mandatory reporting
obligations of Service Provider's licensed mental health professionals. Service Provider
agrees to notify the Customer within five (5) business days if it receives a request for data
under the MGDPA. Service Provider further agrees to promptly respond to inquiries from
Customer concerning data requests. This paragraph does not create a duty on the part of
Service Provider to provide public access to data unless required under the provisions of
an applicable law. These obligations survive the termination of this Agreement.
11. Indemnification. Each party agrees to indemnify, hold harmless, and defend the other
party, its officials, employees, contractors, and agents from and against any and all liability,
loss, costs, damages, expenses, claims, actions, or judgments, including reasonable
attorneys' fees which the other party, or its agents or contractors may sustain, incur, or be
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required to pay, arising out of or by reason of the indemnifying party's performance or
non-performance of its obligations under this Agreement.
12. Insurance. Service Provider will maintain commercially reasonable insurance coverage,
including commercial general liability insurance, professional liability insurance, and
statutorily required workers' compensation insurance, throughout this Agreement. The
commercial general liability policy shall provide coverage for each occurrence in the
minimum amount of $1,500,000. Service Provider will provide Customer with copies of
current certificates of insurance upon request.
13. Subcontracting. Customer acknowledges and agrees that Service Provider may provide
Services through such independent consultants, associates, and subcontractors as it may
deem appropriate to assist it in the performance of Services required by this Agreement.
Service Provider will ensure that all professional mental health services are provided by
individuals holding appropriate professional licenses in the State of Minnesota.
14. Payment of Subcontractors. Service Provider agrees that it must pay any subcontractor
within ten (10) days of its receipt of payment from the Customer for undisputed services
provided by the subcontractor. Service Provider agrees that it must pay interest of 1-1/2
percent per month or any part of a month to the subcontractor on any undisputed amount
not paid on time to the subcontractor. The minimum monthly interest penalty payment for
an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the
prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who
prevails in a civil action to collect interest penalties from Service Provider must be awarded
its costs and disbursements, including attorney's fees, incurred in bringing the action.
15. Compliance with Laws. Service Provider will exercise due professional care to provide
Services in accordance with applicable federal, state and local laws, rules, ordinances and
regulations in effect from time to time.
16. No Discrimination. Service Provider agrees not to discriminate in providing products and
services under this Agreement on the basis of race, color, sex, creed, national origin,
disability, age, sexual orientation, status with regard to public assistance, or religion.
17. Non -Exclusive Agreement. Customer has an existing mental health care provider and
employees will retain the option to continue using this provider for check ins and/or therapy
sessions. Any and all fitness for duty or other evaluations will be sought elsewhere as
Service Provider is a care provider and does not provide fitness for duty evaluations.
18. Relationship of the Parties. For the purpose of this Agreement, the relationship of a party
and its employees, agents and servants to the other party and its respective employees,
agents and servants will be that of independent contractors. Nothing in this Agreement
will be construed, implied, or deemed to create any other relationship between the parties,
including one of employment, agency, joint venture, association, partnership, or any other
form of separate legal entity or organization.
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19. Authority. The parties represent and warrant that, upon its execution, this Agreement will
be binding upon each of them and enforceable in accordance with its terms.
20. No Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended
to confer any rights or remedies under, or by reason of, this Agreement on any person or
entities other than the signatories hereto.
21. Entire Agreement. This Agreement, including any schedules, exhibits, amendments or
attachments thereto, constitutes the entire agreement between the parties with respect to
the subject matter hereof.
22. Severability. If any term, provision or condition contained in this Agreement is deemed
or declared unenforceable, invalid or void, the same will not impair or invalidate any of
the other provisions contained herein, which will remain in full force and effect.
23. Governing Law. This Agreement and the rights of the parties hereunder will be governed
and interpreted in accordance with the laws of the State of Minnesota.
24. Notices. Any notices required to be given hereunder will be in writing and may be either
emailed, delivered personally or sent by mail:
Service Provider: Marie Ridgeway LICSW, LLC
Attn: Marie Ridgeway, LICSW
3550 Lexington Avenue N, Suite 303,
Shoreview, MN 55126
marieridgewaykemail.com
Customer: City of Maplewood
Attn: Michael Mondor
1830 County Rd B E
Maplewood, MN 55109
25. Waiver. Waiver by a party of a breach of any provision of this Agreement will not operate
as or be construed to be a waiver of any subsequent breach. Nothing in this Agreement
shall constitute a waiver or limitation of any immunity or limitation on liability to which
the City or the Service Provider is entitled under Minnesota Statutes, Chapter 466 or
otherwise.
26. Amendment. This Agreement may be amended only by mutual agreement in writing
executed by the parties.
27. Headings. The headings contained in this Agreement have been inserted for convenience
of reference only and will in no way define, limit or affect the scope and intent of this
Agreement.
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G6, Attachment 1
28. Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be deemed to be an original and all of which taken together shall constitute a single
instrument.
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G6, Attachment 1
IN WITNESS WHEREOF, Service Provider and Customer have caused this Agreement
to be executed by their duly authorized representatives on the respective dates indicated below.
SERVICE PROVIDER CUSTOMER
Marie Ridgeway LICSW, LLC City of Maplewood
By: By:
Marie Ridgeway, LICSW
Its:
Its: Lead Clinician/Owner
Date:
Its: City Manager
Date:
694781.v4
Mayor
City Council Packet Page Number 107 of 135
G6, Attachment 1
EXHIBIT A
SCOPE OF SERVICES
1. Services. Service Provider and Customer agree that the primary purpose and spirit of these
Services are to address personnel mental wellness and to reduce barriers, including lack of
access to culturally competent care providers, to mental health care for law enforcement
officers. In furtherance of this goal, Service Provider will provide the following Services:
a. Therapy Sessions. Service Provider will provide individual mental health therapy
sessions ("Therapy Sessions") to law enforcement officers employed by Customer
("Clients").
i. Number of Sessions. Clients are eligible to receive up to five (5) Therapy
Sessions per calendar year. If authorized by the Customer, Service Provider
may provide more than five (5) Therapy Sessions when doing so will
provide a significant benefit to the Client. Service Provider will request
authorization for additional Therapy Sessions from Customer without
sharing any identifying Client information, if the Customer's budget allows.
ii. Couples/Family Therapy Sessions. If Service Provider and Client
determine that it would be helpful to the Client to include the Client's
significant other and/or household family members in a Therapy Session,
these individuals may join Client in the Therapy Session or use a portion of
the allotted sessions.
b. Individual Critical Incident Follow Up Sessions. Upon request of Customer,
Service Provider will provide individual mental health therapy to Clients following
critical incidents ("CI Sessions"). Customer will notify Service Provider of all
Clients required to complete a Cl Check -In. Service Provider will confirm Client
attendance at Cl Sessions but Cl Sessions are otherwise strictly confidential and
Service Provider will not share any substantive information with Customer. Cl
Sessions are not fitness for duty evaluations.
C. Voluntary Mental Health Check -Ins. Service Provider will provide a mental health
check-in ("MH Check -Ins") for members of Customer's staff on an annual basis.
Service Provider will also provide a mental health check-in to each of Customer's
new hires, as requested by Customer. MH Check -Ins are opportunities for one-on-
one consultation and education and are not mental health therapy. Service Provider
will keep MH Check Ins strictly confidential and Service Provider will not share
any substantive information with Customer. Check ins will be billed anonymously
since they are voluntary.
d. On -Site and Consulting Services. Service Provider will provide the following
services as requested by Customer:
i. Telephone or in-person consultation services regarding mental health and
wellness.
A-1
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G6, Attachment 1
ii. Attendance at roll calls at the start of the program and as needed to introduce
the program, answer questions, and provide information.
iii. Participation in ride-alongs as appropriate to be a familiar resource and
support to the Customer and Clients.
iv. Attendance at critical incident defusings or debriefings, when possible.
V. In-person or remote presentations on mental health and wellness topics.
Therapy Dog. Service Provider owns a therapy dog in training (a male German
Shepherd) and may bring the dog on-site when appropriate as mutually agreed upon
by Customer and Service Provider.
2. Logistics.
Contact Information. Customer will e-mail Service Provider's contact information
to all Clients. Customer will also post Service Provider's contact information in
conspicuous locations within the department.
b. Appointment Scheduling. Customer will inform all Clients that they may call, text,
or e-mail Service Provider directly to schedule appointments. Appointments will
be scheduled during normal business hours as mutually agreed by Service Provider
and Clients. For purposes of this Agreement, normal business hours shall mean
between the hours of 8:00 a.m. and 5:00 p.m., Monday to Friday. Evening and
weekend appointments are available, depending on therapist schedules.
C. Location. Unless otherwise agreed by Service Provider and Customer, Therapy
Sessions, Cl Check -Ins, and MH Check -Ins will occur at Service Provider's office.
d. Urgent Requests. Service Provider will use best efforts to accommodate urgent
requests for appointments and other services provided under this Agreement as
necessary to serve Client needs. Customer agrees that Services provided on an
urgent basis (less than five (5) business days notice) or outside of normal business
hours will incur an additional fee specified in Exhibit B.
A-2
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G6, Attachment 1
EXHIBIT B
FEES/COMPENSATION
Service
Fee
Therapy Sessions Individual or Couple/Family)
$150/session
Critical Incident Follow Up Sessions
$150/session
MH Check -Ins
• 50 minute
$110/session
• 30 minute
$75/session
Wellness Program Consulting
• Minimum of 2 hours on-site
$150/hour
Healthy Family Presentation (1 hour of
presentation time, up to 2 hours on site
$300
Peer Support Consultation/Group Defusing or
Debriefing
• Minimum of 2 hours on-site
$150/hour
Familiarity Building Roll Call/Ride Along
• Up to 4 hours
$250
• Urgent/Outside Normal Business Hours
$25/hour or $25/session, as applicable
Fee
Training (Virtual or On Site)
$800/2 Hours
694781.v4
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G7
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Michael Mondor, Fire and EMS Chief
PRESENTER: Michael Mondor, Fire and EMS Chief
AGENDA ITEM: Stormwater Facility Maintenance Agreement with Ramsey -Washington
Metro Watershed District for the North Fire Station Construction Project
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance V Contract/Agreement ❑ Proclamation
Policy Issue:
The City is required to enter into a Stormwater Facility Maintenance Agreement with the Ramsey -
Washington Metro Watershed District in order to proceed with the North Fire Station Construction
Project.
Recommended Action:
Motion to approve Stormwater Facility Maintenance Agreement with Ramsey -Washington Metro
Watershed for the North Fire Station Construction Project.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The City is required to enter into this agreement in order to proceed with the project.
Background
As part of the stormwater management plan for the North Fire Station Construction Project, the City is
required to enter into a stormwater facility maintenance agreement with the Ramsey -Washington Metro
Watershed District as part of the application submittal to the district.
The agreement has been reviewed and approved by engineering, the Fire Department staff and
Kennedy and Graven.
A44arhmon4c
1. Ramsey -Washington Metro Watershed District Stormwater Facility Maintenance Agreement
City Council Packet Page Number 111 of 135
Page 1 of 6
G7, Attachment 1
RAMSEY-WASHINGTON
METRO WATERSHED DISTRICT
Stormwater Facility Maintenance Agreement
This maintenance agreement is made this 22nd day of February,
2021, by and between the City of Maplewood (hereinafter referred to as
"Owner"), and the Ramsey -Washington Metro Watershed District, a
municipal corporation under the laws of the State of Minnesota
(hereinafter referred to as the "District"), to provide for the
maintenance of the stormwater facilities (hereinafter referred to as
the "Facilities") constructed pursuant to Ramsey -Washington Metro
Watershed District permit application number
1. Owner is intending to construct the Facilities on the
Property to which the inspection and maintenance
requirements in the Agreement apply as labeled on the
scaled site plan.
2. Owner owns the property legally described on Exhibit "A"
In order to meet the District's permitting requirements, said
Facilities are necessary and it is reasonable for the District to
require Owner and all subsequent owners of said parcel to inspect and
maintain the Facilities on a regular basis to ensure that the
Facilities function as intended.
2. Now, therefore, it is mutually agreed by and between the
parties:
A. Owner, at its expense, shall be responsible for the
inspection and maintenance of the Facilities located
on the Property so that the Facilities function
properly. The schedule for said inspections and
maintenance shall be as follows:
i. Owner shall inspect the Facilities at least annually
and report to the District.
ii. Owner shall maintain and repair the Facilities:
a. In the case of basins and other facilities where
sediment collects, to preserve the storage or
capacity at or above the design volume or, where no
design storage volume or capacity is incorporated
City Council Packet Page Number 112 of 135
Page 2 of 6
G7, Attachment 1
into the permit, the volume or capacity recommended
by the manufacturer.
b. In the case of conveyances and other structures, to
preserve design hydraulic capacity.
c. In the case of facilities relying on soils and
vegetation for stormwater management or treatment,
to preserve healthy vegetation and design soil
permeability.
d. In the case of all facilities, as necessary to
preserve the integrity and intended function of the
facility.
iii. Owner shall submit annually, a report to include
inspection dates, facility conditions, and corrective
actions taken.
B. The District shall have sole discretion to determine
the need to clean the Facilities, either in
conjunction with the aforestated schedule or more
often as deemed necessary by the District. The
District shall notify the Owner in writing if the
Facilities require cleaning. The Owner shall clean
said Facilities within sixty (60) days of receipt of
notice from the District. The District shall act
reasonably in exercising said discretion.
In the event Owner fails to clean said Facilities in
accordance with the District's request, the District
at its sole discretion may have the Facilities cleaned
either through its own employees or through an outside
third party, the cost of which shall be the
responsibility of Owner. Owner shall indemnify the
District for any and all costs incurred by the
District for cleaning the Facilities, as well as for
costs and fees incurred by the District to enforce
this Agreement. The District shall indemnify the Owner
against any and all damages, losses, and liabilities
arising out of the negligence or willful misconduct of
the District's employees or outside third party
directed or hired by the District to clean the
Facilities pursuant to this paragraph.
Owner shall be responsible for any and all fees, staff
time, and other costs incurred by the District to
enforce the terms of this contract. Time is of the
essence for all timelines noted herein.
C. This Agreement shall be binding on the Owner of said
real estate as described in Exhibit "A" and its
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Page 3 of 6
G7, Attachment 1
representatives, heirs, transferors, successors and/or
assigns. This Agreement shall run with the land.
City Council Packet Page Number 114 of 135
Page 4 of 6
IN WITNESS WHEREOF, the parties hereto execute this Maintenance Agreement.
DATE:
STATE OF MINNESOTA
) ss.
COUNTY OF
City of Maplewood
By:
By:
The foregoing instrument was acknowledged before me this day of
_, by
Notary Public
G7, Attachment 1
Marvlee Abrams
Its Mayor
Melinda Coleman
Its City Manager
City Council Packet Page Number 115 of 135
G7, Attachment 1
Page 5 of 6
DATE: RAMSEY-WASHINGTON METRO
WATERSHED DISTRICT
0
STATE OF MINNESOTA
COUNTY OF
Tina Carstens, its Administrator
) ss.
The foregoing instrument was acknowledged before me this day of
by Tina Carstens, the Administrator of Ramsey -Washington Metro Watershed District, a
municipal corporation under the laws of the State of Minnesota, on behalf of said municipal
corporation.
Notary Public
This instrument was drafted by:
Galowitz Olson, PLLC
103903 91h Street North
Lake Elmo, Minnesota 55042
651-777-6960
City Council Packet Page Number 116 of 135
Page 6 of 6
Exhibit A to Maintenance Agreement
Legal Description of the Property
G7, Attachment 1
That part of Lots 33 and 34, Block 1 of AUDITORS SUBDIVISION NO. 76 as
established and recorded in Ramsey County, Minnesota; being northerly
of the southerly 234 feet thereof.
Subject to a road easement over, under, and across the easterly 33
thereof.
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City Council Packet Page Number 118 of 135
H1
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
PRESENTER: Steven Love
AGENDA ITEM: Sterling Street Bridge Replacement, City Project 16-25
a. Public Hearing 7:00 pm
b. Waiver From City Code Stream Buffer Requirements
c. Resolution Approving Plans and Specifications and Advertising for Bids
d. Use of Bolton and Menk, Inc. for Professional Services
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
A Public Hearing for a waiver from the City Code stream buffer requirements has been scheduled
for 7:00 p.m., Monday, February 22, 2021. Notices of the Public Hearing have been mailed and
published. The City Council will consider granting a waiver from the City Code stream buffer
requirements following the Public Hearing.
Final plans and specifications are complete and ready to be advertised for bids. If the waiver from
the City Code stream buffer requirements is granted the City Council will consider approving the
plans and specifications and advertising for bids for the Sterling Street Bridge Replacement, City
Project 16-25. The bid opening is tentatively proposed for 10:00 a.m., Thursday, March 25, 2021.
Additionally, the City Council will then consider authorizing the use of Bolton and Menk, Inc. for
bidding and construction phase professional services.
Recommended Action:
a. Hold a Public Hearing for the granting of a waiver from the City Code stream buffer
requirements.
b. Motion to grant a waiver from the City Code stream buffer requirements.
c. Motion to approve the attached Resolution Approving Plans and Specifications and
Advertising for Bids for the Sterling Street Bridge Replacement, City Project 16-25.
d. Motion to authorize the use of Bolton and Menk, Inc. for bidding and construction phase
services and further authorize the Mayor and City Manager to sign the attached work order
with Bolton and Menk, Inc.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $958,000.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
City Council Packet Page Number 119 of 135
H1
❑ Use of Reserves ✓ Other: The estimated total project cost is
$958,000.00. The proposed funding plan includes primarily State Local Bridge Replacement
Program (LBRP) funds and Municipal State Aid (MSA) funds. Depending on the bid results Street
Revitalization Funds (SRF) and the Environmental Utility Funds (EUF) may also be used in the final
funding plan. On January 14, 2021 the City was notified that Maplewood was selected to receive
$538,111.00 in State LBRP funding for the replacement of the Sterling Street Bridge. The LBRP
funding significantly reduces the City's share of the proposed project costs. After the bids have
been received and opened a detailed funding plan will be provided when the Council considers
accepting the bid results and the awarding of a construction contract.
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The Sterling Street Bridge is an important part of the City's infrastructure and is in need of
replacement. Staff were successful in obtaining grant funding to reduce the City's share of project
costs.
Background
The City of Maplewood is responsible for several bridges located throughout the City. The Sterling
Street Bridge crosses over Fish Creek south of Carver Avenue and was built in 1942. The latest
inspection report gave this bridge an "unofficial" sufficiency rating of 29.1 out of 100 indicating the
bridge is in need of replacement. In 2018, MnDOT recommended that the posted load rating be
reduced. New load rating signs were installed by Maplewood's Public Works Department.
On October 24, 2016, the City Council signed a work order for professional design services with
Bolton & Menk, Inc. The proposed design is to replace the old wooden bridge with a concrete box
culvert. This design will result in reduced construction cost, time to complete construction, and long
term maintenance costs over a traditional bridge design.
While working with our partners at State Aid and Ramsey Washington Metro Watershed District
(RWMWD), it was identified during the design process that a variance from State Aid was needed.
The variance request was to keep the vertical curve for the centerline of the road at the same
elevation as the existing road profile. This allows for the proposed concrete box culvert and
roadway to be constructed with minimal impact to the current flood plain and stream buffer area by
minimizing the amount of fill required. The State Aid variance request was granted in 2019.
The City submitted an application for State LBRP funds for the replacement of the Sterling Street
Bridge. On January 14, 2021 the City was notified that it had been selected to receive $538,111.00
in State LBRP funds. This funding significantly reduces the City's share of the proposed project
costs.
Public Hearing
Maplewood's wetland ordinance requires a 100 foot buffer be maintained around creeks. Public
and semipublic projects, such as streets, utilities and parks, are subject to the buffer requirements
which prohibits construction and alterations within the buffer area. The wetland ordinance allows
the City Council to waive the buffer requirements where there would be a greater public need for
the project than to meet the requirements of the ordinance. A public hearing is required for
City Council Packet Page Number 120 of 135
H1
declaring such a waiver. The property owners within 350 feet of the site are required to be notified
of the hearing. All properties lying south of Carver Avenue and north of Bailey Road have been
notified and the notice of public hearing was published in the Pioneer Press.
The City Council may require additional mitigation actions as part of the waiver. City staff has been
working with Ramsey Washington Metro Watershed District (RWMWD) and State Aid staff on the
proposed design. The goals of the design was to reduce the impact to the area within the stream
buffer area and total cost of the project. As mentioned previously in the report, a variance was
granted by State Aid that keeps the road elevation at the current elevation. This variance was
critical in minimizing the impact to the stream buffer area and keeping the fill in the flood plain to a
minimum. RWMWD also granted a variance for small amount of fill that was needed to change
from a traditional bridge structure to a box culvert. Impacts to the buffer area will be re-established
with a native seed mix.
The proposed box culvert design reduces the amount of maintenance the crossing requires.
Additionally, the box culvert design will help control erosion issues that have been occurring in and
around the existing bridge. Staff has reviewed the proposed design and the steps that were taken
to minimize and mitigate impacts to the stream buffer area and recommend granting a waiver to the
City Code stream buffer requirements.
After completing the review for this creek buffer waiver, requests staff recommends a review of the
wetland ordinance. Some of the language in the ordinance conflicts or restricts routine
maintenance activities performed by the City. Additionally, there are some changes that need to be
made relative to street projects versus development projects. Staff will work with the Environmental
and Natural Resources Commission on the ordinance updates in 2021.
Project Schedule
The following is a tentative schedule for City project 16-25:
Project Milestone
Date
Public Hearin
2/22/2021
Approve Plans and Specifications, Authorize Advertisement for Bids
2/22/2021
Bid Opening
3/25/2021
Award Contract
4/12/2021
Begin Construction
June/2021
Substantial Completion
August/2021
Attachments
1. Resolution Approving Plans and Specification and Advertising for Bids
2. Bolton and Menk Professional Services Agreement
3. Project Location Map
City Council Packet Page Number 121 of 135
H1, Attachment 1
RESOLUTION
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, final plans and specifications for the Sterling Street Bridge Replacement,
City Project 16-25, have been prepared by (or under the direction of) the City Engineer, who has
presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file in
the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The advertisement
shall be published twice, at least twenty-one days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be received online only at QuestCDN.com
until 10:00 A.M. on the 25th day of March 2021, at which time the bids will be publicly opened
and considered by the council online at QuestCDN.com and that no bids shall be considered
unless submitted online before 10:00 A.M. on the 25th day of March 2021 and accompanied by
a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of
the amount of such bid.
3. The City Engineer and the City's consultant, Bolton & Menk, Inc. are hereby
authorized and instructed to receive, open, and read aloud bids received at the time and place
herein noted, and to tabulate the bids received. The City Council will consider the bids, and the
award of a contract, at the regular city council meeting on the 12th day of April, 2021.
Approved this 25th day of March 2021.
City Council Packet Page Number 122 of 135
H1, Attachment 2
WORK ORDER NO. 17B
STERLING STREET BRIDGE REPLACEMENT
CITY PROJECT NO. 16-25
CITY OF MAPLEWOOD
and
BOLTON & MENK, INC.
Work Order No. 17B, made this 8TH day of February 2021, by and between the CITY OF
MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 ("CLIENT") and
BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109
("CONSULTANT") is an addendum to the original Master Agreement between the City and
Bolton & Menk, Inc. dated January 28, 2019 ("Master Agreement"). All provisions of the
Master Agreement shall apply to this Work Order except and unless specifically modified herein.
SECTION I — SCOPE OF WORK
CLIENT owns and maintains Bridge 92252 located on Sterling Street. Bridge 92252 is an
existing timber bridge which has approached qualification requirements for state bridge bonding
funds. CLIENT has prepared design plans and specifications and may accept state money for
available construction costs.
CONSULTANT agrees to perform Engineering bidding and construction administration services
for the Sterling Street Bridge Replacement on behalf of CLIENT. These services include the
following tasks which are detailed on the attached proposal:
• Task 1— Bidding Administration
• Task 2 — Construction Observation and Administration
SECTION II - SCHEDULE
It is anticipated Work by CONSULTANT will begin in February 2021 and will be substantially
completed in July 2021.
SECTION III - COMPENSATION FOR SERVICES
Compensation for these engineering services shall be on an hourly basis in accordance with the
2021 Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in
writing, by CLIENT in accordance with Section III.A.2 of Master Agreement.
Estimated budget for the Work shall be as shown on the fee table attached to this document.
Estimated total cost for the Work is $140,160.00.
City of Maplewood
Page 1 of 2
City Council Packet Page Number 123 of 135
H1, Attachment 2
SECTION IV - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises,
terms, conditions or obligation referring to the subject matter other than contained herein. This
Work Order may only be amended, supplemented, modified or canceled by a duly executed
written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their
behalf.
CLIENT: City of Maplewood
Marvlee Abrams
CLIENT: City of Maplewood
Melinda Coleman
City Manager
CLIENT: City of Maplewood
Steve Love. P.E.
Public Works Director/City Engineer
City of Maplewood
City Council Packet Page Number 124 of 135
CONSULTANT: Bolton & Menk, Inc.
Mark D. Kasma, P.E.
Maplewood Office Manager
Page 2 of 2
Maplewood H1, Attachment 3
Sterling Street Bridge Replacement Project
City Project 16-25
71
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Sterling Street Bridge
II Location
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Project Location Map
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City Council Packet Page Number 125 of 135
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City Council Packet Page Number 126 of 135
J1
CITY COUNCIL STAFF REPORT
Meeting Date February 22, 2021
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Michael Mondor, Fire and EMS Chief
PRESENTER: Michael Mondor, Fire and EMS Chief
AGENDA ITEM: Resolution Approving Plans and Specifications and Authorizing
Advertisement for Bids for the North Fire Station Construction Project
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The North Fire Station Construction Project has recently completed the third phase of architectural
design documents which represents 95% completion of the architectural design process. Plans and
specifications are 95% complete and are nearly ready to be advertised for bids. The project is
tentatively scheduled to go out for bid in March 2021. Prior to advertising for bids, a resolution
approving plans and specifications and advertisement for bids should be approved by the City Council.
The bid opening is tentatively proposed for Tuesday, March 23, 2021 at 2:00 p.m.
Recommended Action:
Motion to approve the attached Resolution Approving Plans and Specifications and Authorizing
Advertisement for Bids for the North Fire Station Construction Project.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $13,100,000
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Fire Facility Fund
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The department is working to improve the Fire Department's critical infrastructure, enhance operational
effectiveness by reducing redundancy and financial sustainability as the department looks to reduce its
capital footprint.
Background
The North Fire Station Construction project is the next step in operationalizing the recommendations
from the Fire Station Location and Operational Review. The new station will replace a station that is 45
years old and will relocate staff from the Gladstone Fire Station (Fire Station #2). Staff have spent the
past several years preparing for this project.
City Council Packet Page Number 127 of 135
J1
Over the past several years, our firefighters living in our North Fire Station (Fire Station #3) have
experienced heating and air conditioning issues, leaking and frozen pipes, sewer and drainage issues
along with several other mechanical and electrical issues.
In addition to meeting basic departmental needs, the new station will account for modern day safety,
wellness, support, administrative, operational, living and apparatus needs. Specifically, the project will
allow the department to address two major causes of firefighter fatalities.
Cancer Reduction
Firefighters face a 9% increase in cancer diagnosis and 14% increase in cancer -related deaths
compared to the general population.
And while we have taken several steps to address this issue, there is still work to be done. The new
station will have a dedicated gear storage area for clean gear, eliminating exposure to diesel exhausts
and other contaminants in the apparatus bay. There will also be a dedicated gear washing and
decontamination area that allows employees to remove and bag contaminated clothing and shower for
final decontamination prior to entering the clean areas of the station.
The leading cause of firefighter death is sudden cardiac arrest, accounting for 43% of firefighter deaths
over the past ten years (NFPA). The new station will have a dedicated workout space to ensure that
our firefighters are improving their cardiovascular health so that they are physically prepared to care for
our community and safely return home to their family.
The station will also feature multi-purpose rooms that will allow for community gatherings, Emergency
Operations Center functions and will have drive-through apparatus bays which will reduce backing
related incidents.
Timeline:
January -May 2016: Fire/EMS Workgroup consisting of citizens, Fire/EMS staff and city administration
examines Fire/EMS delivery.
February -December 2017: City of Maplewood hires third party consultant to conduct fire station
location and operational review after recommendations provided by the Fire/EMS Workgroup.
January 2018: Fitch and Associates provides recommendations to Maplewood City Council. There
are two key recommendations:
-Transition to a full-time staffing model
-Consolidate the North and Central Fire Stations as they were found to be 99% redundant in
response coverage.
March 2018: Fire department transitions to full-time staffing model.
May -July 2019: Staff conduct community outreach regarding the proposed station realignment via
survey and open house/community meetings.
September -December 2019: Architectural firm conducts Fire Station Needs Assessment and Design
Recommendations.
February 2020: Fire Station Needs Assessment and Design Recommendations are presented to
Maplewood City Council.
May 2020: City enters into contract with Short, Elliot, Hendrickson for architectural and engineering
services and building design commences.
May 2020 -January 2021: Schematic design, design development and construction documents are
developed.
February 16, 2021: Presentation to Community Design Review Board.
March 5, 2021 (Proposed): Advertise for bids.
March 16, 2021: Presentation to Planning Commission.
March 22, 2021 (Proposed): Bid opening day.
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April 12, 2021 (Proposed): Request City Council to approve bids.
July 2021 (Proposed): Demolition of existing fire station and construction of new fire station begins.
May 2022: Fire department occupies new fire station.
Estimated Project Cost
The total estimated project cost is $13,100,000.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of G.O. Capital Improvement
bonds, the Fire Station Capital Fund, the IT Fund and an Interfund Loan.
Estimated Project Funding Plan
Funding Source Total Amount
% of Total
G.O. Improvement Bonds $9,855,950
75%
Fire Station Capital Fund $2,100,000
16%
Interfund Loan $1,144,050
9%
Total Estimated Pro'ect Funding: $13,100,000
100%
Attachments
1. Resolution Approving Plans Advertising For Bids
2. Maplewood North Fire Station Drawings
City Council Packet Page Number 129 of 135
J1, Attachment 1
RESOLUTION
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, plans and specifications for the North Fire Station Construction Project have
been prepared under the direction of the Fire and EMS Chief, who has presented such plans
and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on file in
the office of the Fire and EMS Chief.
2. The City Clerk or office of the Fire and EMS Chief shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The advertisement
shall be published twice, at least twenty-one days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be received online only at
BidExpress.com and considered by the council online at BidExpress.com and that no bids
shall be considered unless submitted online before the posted deadline and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the
amount of such bid.
3. The Fire and EMS Chief and the City's consultant, Kraus Anderson Construction,
Inc. are hereby authorized and instructed to receive, open, and read aloud bids, and are allowed
to tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at a regular city council meeting.
Approved this 22nd day of February 2021.
City Council Packet Page Number 130 of 135
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