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HomeMy WebLinkAbout2021-02-08 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 08, 2021 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 951 6352 3494# No Participant ID, Enter # When Prompted Meeting No. 03-21 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.January 25, 2021 City Council Workshop Meeting Minutes 2.January 25, 2021 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Resolution of Appreciation for Candace Okeson, Environmental and Natural Resources Commission 4.Resolution of Appreciation for Denis Dupee, Housing and Economic Development Commission 5.Report on 2020 Strategic Plan G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Renewal of Contract with Human Resource Attorney 3.Payment for Axon Yearly Maintenance Support & Evidence.com Subscription H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Maplewood Moose Lodge and Family Center, 1832 Gervais Court East a.Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b.Zoning Map Amendment Ordinance c.Conditional Use Permit Resolution 2.Home Occupation License Resolution, 2328 Montana Avenue East K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:30 P.M. Monday, January 25, 2021 Held Remotely via Conference Call A.CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 6:30 p.m. by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent - arrived during New Business Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Knutson Ayes – 4, via roll call Councilmember Cave unavailable for vote The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Review of the 2020 Community Survey Assistant City Manager/HR Director Sable began the review with background of the survey. Communications Director Sheeran gave the presentation on the survey. F.ADJOURNMENT Mayor Abrams adjourned the meeting at 7:00p.m. January 25, 2021 City Council Workshop Minutes City Council Packet Page Number 1 of 163 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 25, 2021 Held Remotely Via Conference Call Meeting No. 02-21 A.CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:06 p.m. by Mayor Abrams. Mayor Abrams highlighted the Ramsey County Library System and the resources available to residents. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: Heading Home Ramsey Councilmember Villavicencio moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.January 11, 2021 City Council Meeting Minutes Councilmember Juenemann moved to approve the January 11, 2021 City Council Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 2 of 163 E2 City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2.Council Presentations Heading Home Ramsey Mayor Abrams gave an update on the first meeting of Heading Home Ramsey. ISD 623 Meeting Councilmember Knutson added an update on the quarterly meeting he attended. 3.Resolution of Appreciation for Chief Steve Lukin’s Service to Maplewood Communications Director Sheeran introduced and played the video tribute to Chief Lukin. Mayor Abrams read the Resolution of Appreciation. Chief Lukin addressed the council with words of thanks. Councilmember Juenemann moved to approve the resolution of appreciation for Chief Steve Lukin’s service to Maplewood Resolution 21-01-1905 RESOLUTION OF APPRECIATION FOR FIRE CHIEF STEVE LUKIN’S 43 YEARS OF DEDICATED SERVICE TO THE MAPLEWOOD COMMUNITY WHEREAS, Chief Steve Lukin started his firefighting career in 1977 as a volunteer for the Gladstone Fire Department. WHEREAS, Chief Lukin rose up the ranks to become Chief of the Maplewood Fire Department, three years after our town’s three independent companies merged. WHEREAS, Chief Lukin managed several major transitions in the Fire/EMS Department, including the transition of paramedic duties from the police department to fire/ems, implementing the new 800-megahertz radio system for police and fire, working on the transition of 911 dispatch to Ramsey County, overseeing two major station consolidations to vastly improve efficiency, and helping establish an all fulltime Firefighter/Paramedic Emergency Medical Service for the City of Maplewood. WHEREAS, Chief Lukin is a leader in the field, usually one of the first to a scene, especially in cardiac arrest cases, being honored with several Public Safety Department Lifesaving Awards. WHEREAS, Chief Lukin has served as a mentor, teacher and leader for scores of young public safety professionals January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 3 of 163 E2 WHEREAS, Chief Lukin is a life-long Maplewood resident who has been a business owner in town and continues to be a friend of the community. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that the Chief Steve Lukin, is being extended our gratitude and appreciation for his professionalism and dedicated service over the past four decades. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 4.Presentation from Nature Center Task Force Representatives City Manager Coleman introduced the item. Assistant City Manager/HR Director Sable began the presentation. Communication Director Sheeran continued the presentation. Nature Center Task Force members Jim Beardsley and Martha Wulff presented the task force recommendations. Councilmember Juenemann moved to accept the final report and recommendations of the Nature Center Task Force and direct staff to prepare necessary next steps regarding implementation. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 5.Presentation from Parks & Recreation Programming Task Force Representatives City Manager Coleman introduced the item. Assistant City Manager/HR Director Sable began the presentation. Parks & Recreation Programming Task Force members Dorothy Molstad, Vickie Lee-Her, Beth Watrud, & Michael Ericson presented the task force recommendations. Councilmember Juenemannmoved to accept the final report and recommendations of the Parks and Recreation Programming Task Force and direct staff to prepare necessary next steps regarding implementation. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G3 and G4 were highlighted. January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 4 of 163 E2 Councilmember Juenemann moved to approve agenda items G1-G4 Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1.Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 495,973.64 Checks #106971 thru #106981 dated 01/12/21 $ 622,639.01 Disbursements via debits to checking account dated 01/04/21 thru 01/08/21 $ 1,107,777.80 Checks #106982 thru #107018 dated 01/19/21 $ 350,933.04 Disbursements via debits to checking account dated 01/11/21 thru 01/15/21 $ 2,577,323.49 Total Accounts Payable PAYROLL $ 720,874.89 Payroll Checks and Direct Deposits dated 01/08/21 $ 1,617.60 Payroll Deduction check #99104370 thru #99104371 dated 11/13/20 $ 722,492.49 Total Payroll $ 3,299,815.98 GRAND TOTAL Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2.2021 Pay Equity Report Councilmember Juenemann moved to approve the 2021 Pay Equity Report for submission to Minnesota Management & Budget Department. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 3.Resolution to Accept Donation from Schmelz Countryside January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 5 of 163 E2 Councilmember Juenemann moved to approve the resolution accepting the donation made by Schmelz Countryside. Resolution 21-01-1906 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $2,000.00; and WHEREAS, this donation is intended for the purpose of our equipment purchase to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz, Jennifer Schmelz, and Schmelz Countryside for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be appropriated for the Public Safety Department as designated; and 3.The appropriate budget adjustments be made. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 4.Joint Powers Agreement with Ramsey County to Add Social Worker to Mental Health Outreach Team CouncilmemberJuenemannmoved to approvetheJoint Powers Agreement, Business Associate Agreement and Qualified Service Organization Agreement with Ramsey County to add a social worker to the mental health outreach team. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 6 of 163 E2 I.UNFINISHED BUSINESS 1.Resolution Awarding the Sale of G.O. CIP Bonds, Series 2021A Finance Director Paulseth gave the staff report. Bruce Kimmel with Ehlers provided further information. Mayor Abrams moved to approve the resolution awarding the sale of General Obligation Capital Improvement Bonds, Series 2021A in the original aggregate principal amount of $9,500,000; Fixing their form and specifications; directing their execution and delivery; and providing for their payment. Resolution 21-01-1907 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2021A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $9,500,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Sale of Bonds. 1.01 Authority. It is hereby determined that: (a)Pursuant to Minnesota Statutes, Chapter 475, as amended, including without limitation, Section 475.521 (the “Act”), the City is authorized to finance certain capital improvements under an approved capital improvement plan by the issuance of general obligation bonds of the City payable from ad valorem taxes. Capital improvements include the acquisition or betterment of public lands, buildings or other improvements for the purpose of a city hall, library, public safety facility and public works facility (excluding light rail transit or any activity related to it, or a park, road, bridge, administrative building other than a city hall, or land for any of those activities). (b)The City held a public hearing on December 14, 2020, regarding the Five- Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025 (the “Plan”) and regarding the issuance of bonds in the maximum principal amount of $9,500,000 to finance planned capital improvements, all in accordance with the Act. The Plan authorizes the issuance of bonds to pay the cost of certain capital improvements identified therein, including, without limitation, the construction of a new fire station in the City (the “Project”). (c)Following the public hearing, the City Council of the City (the “City Council”) adopted a resolution on December 14, 2020, adopting the Plan and authorizing the issuance of bonds thereunder in the maximum principal amount of $9,500,000 to finance the Project. (d)The City Council has determined that, within 30 days after the hearing, no petition for a referendum, signed by voters equal to five (5) percent of the votes cast in the January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 7 of 163 E2 City in the last general election, on the issuance of bonds to pay costs of the Project was received by the City in accordance with the Act. (e)As required by the Act, the City has determined that: (i)the expected useful life of the Project will be at least 5 years; and (ii) the amount of principal and interest due in any year on all outstanding bonds issued by the City under the Act, including the Bonds (as defined below), will not exceed 0.16% of the estimated market value of property in the City for taxes payable in 2021. (f)It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Capital Improvement Bonds, Series 2021A (the “Bonds”), in the original aggregate principal amount of $9,500,000, to provide financing for the Project. (g)The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City’s municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.02. Award to the Purchaser and Interest Rates. The proposal of Robert W. Baird & Co., Inc. (the “Purchaser”), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $9,926,723.50 (par amount of $9,500,000.00, plus original issue premium of $491,304.75, less underwriter’s discount of $64,581.25), plus accrued interest, if any, to the date of delivery for Bonds bearing interest as follows: Year ofInterest Year of Interest MaturityRateMaturity Rate 20233.00%20331.05% 20243.0020341.15 20253.00 20351.25 20263.00 20361.30 20273.00 20371.35 20283.00 20381.40 20293.00 20391.45 20303.00 20401.50 20312.00 20411.55 20321.00 20421.60 True interest cost: 1.2681681% 1.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund hereinafter created, or deposited in the Construction Fund hereinafter created, as determined by the City’s Finance Director (the “Finance Director”) upon consultation with the City’s municipal advisor. The Mayor and City January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 8 of 163 E2 Manager are authorized to execute a contract with the Purchaser on behalf of the City, if requested by the Purchaser. 1.04. Terms and Principal Amounts of Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act in the total principal amount of $9,500,000, originally dated February 24, 2021, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, and upward, bearing interest as above set forth, and maturing on February 1 in the years and amounts as follows: (The remainder of this page is intentionally left blank.) Year ofAmount Year of Amount Maturity Maturity 2023$125,000 2033 $505,000 2024400,000 2034 510,000 2025410,000 2035 515,000 2026420,000 2036 520,000 2027435,000 2037 530,000 2028445,000 2038 535,000 2029460,000 2039 545,000 2030475,000 2040 550,000 2031490,000 2041 560,000 2032500,000 2042 570,000 1.05. Optional Redemption. The City may elect on February 1, 2030, and on any day thereafter, to prepay Bonds maturing on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01.Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2022, to the registered owners of January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 9 of 163 E2 th record as of the close of business on the 15 day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint, a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a)Register. The Registrar will keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b)Transfer of Bonds. Uponsurrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. th The Registrar may, however, close the books for registration of any transfer after the 15 day of the month preceding each interest payment date and until that interest payment date. (c)Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d)Cancellation. All Bonds surrendered upon any transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e)Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f)Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is at any time registered in the bond register as the absolute owner of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g)Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 10 of 163 E2 (h)Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i)Redemption. In the event any of the Bonds are called for redemption, written notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) 30 days prior to the date of redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the City Manager must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 11 of 163 E2 the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01.Form of Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B attached hereto. 3.02.Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Capital Improvement Bonds, Series 2021A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Amounts in the Debt Service Fund are irrevocably pledged to the Bonds. To the Debt Service Fund hereby created, there is hereby pledged and irrevocably appropriated and there will be credited: (i) the proceeds of the ad valorem taxes hereinafter levied for the Project (the “Taxes”), (ii) capitalized interest financed from Bond proceeds, if any; (iii) any amount over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03; (iv) all investment earnings on amounts in the Debt Service Fund; and (v) any other funds appropriated for the payment of principal or interest on the Bonds. If a payment of principal or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the Finance Director is directed to pay such principal or interest from the general fund or other funds of the City, and such fund will be reimbursed for those advances out of the proceeds of Taxes when collected. 4.02.Construction Fund. Theproceeds of the Bonds, less the appropriations for costs of issuance of the Bonds and any other amount set forth in Section 4.01, together with any other funds appropriated for the Project and Taxes collected during the construction of the Project, will be deposited in a separate construction fund (the “Construction Fund”) to be used solely to defray expenses of the Project and the payment of principal and interest on the Bonds prior to the completion and payment of all costs of the Project. Any balance remaining in the Construction Fund after completion of the Project may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the direction of the City Council. When the Project is completed and the cost thereof paid, the Construction Fund is to be closed and any balance remaining therein and subsequent collections of Taxes for the Project are to be deposited in the Debt Service Fund. 4.03. Costs of Issuance. The City authorizes the Purchaser to forward the amount of proceeds of the Bonds allocable to the payment of issuance expenses to Old National January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 12 of 163 E2 Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the City’s municipal advisor. 4.04. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts as set forth in EXHIBIT C attached hereto. 4.05. General Obligation Pledge. For the prompt and full payment of principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Manager is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Assessments and Taxes when collected. 4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collection of the foregoing Taxes will produce at least 5% in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the City Finance Director may certify to the Director of Property Records and Revenue of Ramsey County (the “County Auditor”) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement. January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 13 of 163 E2 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04.Electronic Signatures. The electronic signature of the Mayor, the City Manager, and the Finance Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means (a) a manually signed original signature that is then transmitted by electronic means or (b) a signature obtained through DocuSign or Adobe or a similarly digitally auditable signature gathering process; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or the Project financed by the Bonds, or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a)the Bonds are not “private activity bonds” as defined in Section 141 of the Code; January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 14 of 163 E2 (b)the City hereby designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c)the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2021 will not exceed $10,000,000; and (d)not more than $10,000,000 of obligations issued by the City during calendar year 2021 have been designated for purposes of Section 265(b)(3) of the Code. 6.05.Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 6.06.Reimbursement. The City has or may have incurred certain expenditures with respect to the Project that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Project from proceeds of the Bonds (the “Declaration”). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code. Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities of the Bonds as set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person,other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bonds for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes. The Paying January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 15 of 163 E2 Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03.Representation Letter. The City hasheretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 16 of 163 E2 may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all accrued interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge the Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 17 of 163 E2 EXHIBIT A PROPOSALS January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 18 of 163 E2 January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 19 of 163 E2 EXHIBIT B FORM OF BOND No. R-_____ $________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION CAPITAL IMPROVEMENT BOND SERIES 2021A Date of RateMaturity Original Issue CUSIP ______%February 1, 20__February 24, 2021 565557 ____ Registered Owner: Cede & Co. The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum set forth above on the Maturity Date specified above, unless called for earlier redemption, with interest thereon from the date hereof at the annual Rate specified above (calculated on the basis of a 360-day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2022, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2030, and on any day thereafter to prepay Bonds due on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $9,500,000 all of like original issue date and tenor, except as to number, maturity date, interest rate, denomination and redemption privilege, all issued pursuant to a resolution adopted by the City Council of the City (the “City Council”) on January 25, 2021 (the “Resolution”), for the purpose of providing money to aid in financing a portion of construction costs for a new fire station within the City, as outlined in January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 20 of 163 E2 the City’s Five-Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended, specifically Section 475.521, and the principal hereof and interest hereon are payable from ad valorem taxes, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: February 24, 2021 January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 21 of 163 E2 CITY OF MAPLEWOOD, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager _________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative _________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT --as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN --as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 22 of 163 E2 Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee _________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Registrar Cede & Co. Federal ID #13-2555119 EXHIBIT C TAX LEVY SCHEDULE January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 23 of 163 E2 YEAR *TAX LEVY 2021$179,738.60 2022323,255.63 2023608,068.13 2024605,968.13 2025603,553.13 2026606,073.13 2027602,870.63 2028604,603.13 2029605,863.13 2030606,650.63 2031606,860.63 2032606,860.63 2033606,543.00 2034605,634.75 2035604,125.38 2036607,527.38 2037605,264.63 2038607,900.13 2039604,852.50 2040606,690.00 2041608,076.00 ___________________________ *Year tax levy collected Seconded by Councilmember Juenemann Ayes– All, via roll call The motion passed. J.NEW BUSINESS 1.Saint John’s Hospital, 1575 Beam Avenue East a.Conditional Use Permit Amendment Resolution b.Design Review Resolution Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve a resolution for a conditional use permit amendment which approves a 21,000-square-foot vertical building expansion to be constructed at 1575 Beam Avenue East. Resolution 21-01-1908 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 24 of 163 E2 1.01 Fairview has requested approval of a conditional use permit amendment. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 25 of 163 E2 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. 1.On January 19, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On January 25, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions. 1.All construction shall follow the approved plans, date-stamped December 24, 2020. The planning staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.The property owner shall maintain at least 1,252 parking spaces on the hospital campus. Parking spaces shall be at least 9.5 feet wide; employee parking may be 9 feet wide Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to approve a resolution for a design review for a 21,000-square-foot vertical building expansion to be constructed at 1575 Beam Avenue East. Resolution 21-01-1909 January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 26 of 163 E2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Fairview has requested approval of a design review. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. 1.03 On January 19, 2021, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 27 of 163 E2 environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01.1 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date- stamped December 24, 2020. Approval is subject to the applicant doing the following: 1.Obtain a conditional use permit from the city council for this expansion. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All requirements of the city engineer, fire marshal and building official must be met. 4.Rooftop vents and equipment shall be screened from view from residential properties to the north and west. 5.All work shall follow the approved plans. The director of community development may approve minor changes. 6.On the west elevation, the existing metal capping on the parapet wall shall remain consistent in its size and placement between the existing brick and new addition materials. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2.Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing b.Recommendation on Assessment Hearing Date Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave the presentation. Councilmember Juenemann moved to approve a resolution accepting the feasibility report, authorizing the preparation of plans and specifications, and calling for a public hearing at 7:00 p.m. on March 8, 2021 for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. Resolution 21-01-1910 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adopted October 12, 2020, a report has been prepared by the City Engineering Division with reference to the improvement of Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08, January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 28 of 163 E2 th and this report was received by the council on January 25, 2021. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,328,400. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $2,328,400 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount% of Total Street Revitalization Fund $886,64338% Special Benefit Assessments $921,65740% Sanitary Sewer Fund $119,1005% Environmental Utility Fund $310,90013% W.A.C. Fund$90,1004% Total Estimated Project Funding: $2,328,400 100% th A public hearing shall be held on such proposed improvement on the 8day of March, 2021 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. Council gave consensus to hold the assessment hearings in September of 2021. 3.Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing b.Recommendation on Assessment Hearing Date Assistant City Engineer Jarosch gave the presentation. Councilmember Juenemann moved to approve a resolution accepting the feasibility report, authorizing the preparation of plans and specifications, and calling for a public hearing at 7:00 p.m. on March 8, 2021 for the Southcrest-Ferndale Area Pavement January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 29 of 163 E2 Rehabilitation, City Project 20-09. Resolution 21-01-1911 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adopted October 12, 2020, a report has been prepared by the City Engineering Division with reference to the improvement of Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09, th and this report was received by the council on January 25 , 2021. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED By the City Council of Maplewood, Minnesota: 1.The City Council will consider the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,072,200. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $2,072,200 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total Street Revitalization Fund $1,005,450 49% Special Benefit Assessments$727,950 35% Sanitary Sewer Fund$106,0005% Environmental Utility Fund$154,000 7% W.A.C. Fund $78,800 4% Total Estimated Project Funding: $2,072,200 100% th 4.A public hearing shall be held on such proposed improvement on the 8day of March, 2021 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. K.AWARD OF BIDS None January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 30 of 163 E2 L.ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 9:42 p.m. January 25, 2021 City Council Meeting Minutes City Council Packet Page Number 31 of 163 F1a City Council Packet Page Number 32 of 163 F3 CITY COUNCILSTAFF REPORT Meeting Date February 8, 2021 REPORT TO:Melinda Coleman, City Manager REPORT FROM:Shann Finwall, AICP, Environmental Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM:Resolution of Appreciation for Candace Okeson, Environmental and Natural Resources Commissioner Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: When citizen members end their time of service on a commission, theCity considers adoption of a resolution of appreciation recognizing theindividual for their time committed to serving Maplewood. Recommended Action: Motion to approve a Resolution of Appreciation for Candace Okeson, Environmental and Natural Resources Commissioner. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. TheCity appreciates its citizen volunteers and providesrecognition for members upon resignation. Background Candace Okeson resigned as a member of theEnvironmental and Natural Resources (ENR) Commission onDecember 11, 2020. Ms.Okeson served on theCommission for three years and three months, from September 11, 2017,to December 11, 2020. Committee Action On January 26, 2021, the ENRCommission recommended approval of the Resolution of Appreciation for Candace Okeson. Attachments 1.Resolution of Appreciation for Candace Okeson City Council Packet Page Number 33 of 163 F3, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Candace Okeson has been a member of theMaplewood Environmental and Natural Resources Commission forthree years and three months, serving fromSeptember 11, 2017,to December 11, 2020. Ms. Okeson has served faithfully in those capacities; and WHEREAS, theEnvironmental and Natural Resources Commission and City Council have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Okeson has freely given ofher time and energy, without compensation, for thebetterment of theCity of Maplewood; and WHEREAS, Ms. Okeson has shown dedication to her duties and has consistently contributed her leadership and efforts for thebenefit of theCity. NOW, THEREFORE, IT ISHEREBY RESOLVED for and on behalf of theCity of Maplewood, Minnesota, and its citizens thatCandace Okeson is hereby extended our gratitude and appreciation forher dedicated service. Passed by theMaplewood City Council onFebruary 8, 2021 ______________________________ Marylee Abrams, Mayor Attest: ________________________________ Andrea Sindt, City Clerk City Council Packet Page Number 34 of 163 F4 CITY COUNCILSTAFF REPORT Meeting Date February 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Resolution of Appreciation for Denis Dupee, Housing and Economic Development Commission Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: When commissioners end their time and service on a board or commission, the city considers a resolution of appreciation recognizing the individual for their service to the City of Maplewood. Recommended Action: Motion to adopt the Resolution of Appreciation for Denis Dupee. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The City of commissions and works to provide recognition for members upon resignation. Background Denis Dupeesion ended on September 30, 2020,and Mr. Dupee decided not to apply for reappointment to the commission. Mr. Dupee served on the commission since November 2017.HEDC reviewed the resolution at its meeting on January 21, 2021, and unanimously recommended its adoption. Attachments 1.Resolution of Appreciation City Council Packet Page Number 35 of 163 F4, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Denis Dupeehas been a member of the Maplewood Housing and Economic Development Commissionfor 3years, serving from November 2017toSeptember2020; and WHEREAS, the Housing and Economic Development Commission and the City Council appreciate his experience, insights, and good judgment; and WHEREAS, Mr. Dupeehas freely given of his time and energy, without compensation, for the betterment of the City of Maplewood;and WHEREAS, Mr. Dupeehas shown dedication to his duties and has consistently contributed his leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Denis Dupeeis hereby extended our gratitude and appreciation for his dedicated service. Adopted by the Maplewood City Council on February8, 2021 ________________________________ Marylee Abrams, Mayor Attest: ________________________________ Andrea Sindt, City Clerk City Council Packet Page Number 36 of 163 City Council Packet Page Number 37 of 163 City Council Packet Page Number 38 of 163 City Council Packet Page Number 39 of 163 City Council Packet Page Number 40 of 163 City Council Packet Page Number 41 of 163 City Council Packet Page Number 42 of 163 City Council Packet Page Number 43 of 163 City Council Packet Page Number 44 of 163 City Council Packet Page Number 45 of 163 City Council Packet Page Number 46 of 163 City Council Packet Page Number 47 of 163 City Council Packet Page Number 48 of 163 City Council Packet Page Number 49 of 163 City Council Packet Page Number 50 of 163 City Council Packet Page Number 51 of 163 City Council Packet Page Number 52 of 163 City Council Packet Page Number 53 of 163 City Council Packet Page Number 54 of 163 City Council Packet Page Number 55 of 163 City Council Packet Page Number 56 of 163 City Council Packet Page Number 57 of 163 City Council Packet Page Number 58 of 163 City Council Packet Page Number 59 of 163 City Council Packet Page Number 60 of 163 City Council Packet Page Number 61 of 163 City Council Packet Page Number 62 of 163 City Council Packet Page Number 63 of 163 City Council Packet Page Number 64 of 163 City Council Packet Page Number 65 of 163 City Council Packet Page Number 66 of 163 City Council Packet Page Number 67 of 163 City Council Packet Page Number 68 of 163 City Council Packet Page Number 69 of 163 City Council Packet Page Number 70 of 163 City Council Packet Page Number 71 of 163 City Council Packet Page Number 72 of 163 City Council Packet Page Number 73 of 163 City Council Packet Page Number 74 of 163 City Council Packet Page Number 75 of 163 City Council Packet Page Number 76 of 163 F5, Attachment 3 City Council Packet Page Number 77 of 163 F5, Attachment 3 City Council Packet Page Number 78 of 163 F5, Attachment 3 City Council Packet Page Number 79 of 163 F5, Attachment 3 City Council Packet Page Number 80 of 163 F5, Attachment 3 City Council Packet Page Number 81 of 163 F5, Attachment 3 City Council Packet Page Number 82 of 163 F5, Attachment 3 City Council Packet Page Number 83 of 163 F5, Attachment 3 City Council Packet Page Number 84 of 163 F5, Attachment 3 City Council Packet Page Number 85 of 163 F5, Attachment 3 City Council Packet Page Number 86 of 163 F5, Attachment 3 City Council Packet Page Number 87 of 163 THIS PAGE IS INTENTIONALLY LEFT BLANK City Council Packet Page Number 88 of 163 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: February 2, 2021 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 610,778.15Checks #107019 thru #107041 dated 01/26/21 $ 539,780.09Disbursements via debits to checking account dated 01/19/21 thru 01/22/21 $ 346,737.05Checks #107044 thru #107071 dated 02/02/21 $ 10,909,047.31Disbursements via debits to checking account dated 01/25/21 thru 01/29/21 $ 12,406,342.60Total Accounts Payable PAYROLL $ 848,172.58Payroll Checks and Direct Deposits dated 01/22/21 $ 2,462.00Payroll Deduction check #99104442 thru #99104444 dated 01/22/21 $ 850,634.58Total Payroll $ 13,256,977.18GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments City Council Packet Page Number 89 of 163 G1, Attachments Check Register City of Maplewood 01/22/2021 CheckDateVendorDescriptionAmount 10701901/26/202100393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - DEC 12303520202,632.00 10702001/26/202105353MANSFIELD OIL COCONTRACT GASOLINE - JANUARY10,024.30 01/26/202105353MANSFIELD OIL COCONTRACT DIESEL - JANUARY5,224.37 01/26/202105353MANSFIELD OIL COCONTRACT DIESEL - JANUARY2,239.27 10702101/26/202100985METROPOLITAN COUNCILWASTEWATER - FEBRUARY303,460.53 10702201/26/202101337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SERVICES - DECEMBER37,638.23 01/26/202101337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - DECEMBER7,289.58 01/26/202101337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - DECEMBER683.28 10702301/26/202101190XCEL ENERGYELECTRIC & GAS UTILITY6,025.77 01/26/202101190XCEL ENERGYELECTRIC & GAS UTILITY2,532.41 01/26/202101190XCEL ENERGYELECTRIC & GAS UTILITY366.17 01/26/202101190XCEL ENERGYFIRE SIRENS51.97 10702401/26/202106163AL TECHNOLOGIES, LLCONLINE BENEFITS ADMIN FEE- JAN362.25 10702501/26/202106030CENTENNIAL FLOORINGCARPETING INSTALL PD #304 & 3112,150.00 10702601/26/202100371DAKOTA COUNTY TECH COLLEGEDEFENSIVE DRIVING FOR SNOW PLOW1,200.00 01/26/202100371DAKOTA COUNTY TECH COLLEGEDEFENSIVE DRIVING FOR SNOW PLOW1,200.00 10702701/26/202100453EHLERS, INC.TIF SERVICES - LOWER AFTON APTS1,518.75 01/26/202100453EHLERS, INC.TIF 1-4 : 2020 MODIFICATION596.25 01/26/202100453EHLERS, INC.TIF 1-5 : 2020 MODIFICATION596.25 10702801/26/202103330HOISINGTON KOEGLER GROUP INCZONING ORDINANCE UPDATE1,095.00 10702901/26/202103591INSIDE THE TAPE LLCHOMICIDE INV & CRIME MGMT TRAINING100.00 10703001/26/202106224KIESLER POLICE SUPPLYPEPPERBALL ORDER PD6,780.00 01/26/202106224KIESLER POLICE SUPPLYPEPPERBALL ORDER PD356.00 10703101/26/202100827L M C I TCLAIM DEDUCTIBLE 004534128,660.88 10703201/26/202100912M T I DISTRIBUTING INC.2021 TORO GM 590087,108.16 10703301/26/202100532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL-DEC176.00 10703401/26/202101175CITY OF NORTH ST PAULMONTHLY UTILITIES - DECEMBER3,097.23 10703501/26/202104807NUSS TRUCK & EQUIPMENT2021 MACK GR42B SINGLE AXLE CHASSIS112,641.00 10703601/26/202100001ONE TIME VENDORREFUND UNIVERISTY AUTO-FALSE ALARM300.00 10703701/26/202100001ONE TIME VENDORREFUND C THOR - SPRING SOCCER 2020130.00 10703801/26/202100001ONE TIME VENDORREFUND J DUNBAR - FLOOR HOCKEY55.00 10703901/26/202101836ST PAUL, CITY OFANIMAL BOARDING SRVS SEPT-DEC2,440.00 10704001/26/202104207STRYKER SALES CORP.COMMUNITY PARAMEDIC SOFTWARE-JAN882.00 10704101/26/202105241WARNING LITES OF MN, INC.TRAFFIC CONES 90-28"1,165.50 610,778.15 23Checks in this report. City Council Packet Page Number 90 of 163 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 1/19/2021MN State TreasurerDrivers License/Deputy Registrar28,999.42 1/19/2021Delta DentalDental Premium1,476.05 1/20/2021MN State TreasurerDrivers License/Deputy Registrar19,444.23 1/20/2021MN Dept of RevenueSales Tax107.00 1/20/2021MN Dept of RevenueFuel Tax541.50 1/21/2021MN State TreasurerDrivers License/Deputy Registrar50,151.39 1/21/2021Delta DentalDental Premium930.00 1/22/2021MN State TreasurerDrivers License/Deputy Registrar86,590.51 1/22/2021US Bank VISA One Card*Purchasing card items46,018.22 1/22/2021Optum HealthDCRP & Flex plan payments145.62 1/22/2021U.S. TreasurerFederal Payroll Tax144,073.18 1/22/2021P.E.R.A.P.E.R.A.127,803.86 1/22/2021MN State TreasurerState Payroll Tax33,499.11 539,780.09 *Detailed listing of VISA purchases is attached. City Council Packet Page Number 91 of 163 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName OFFICE DEPOT #1090REGAN BEGGS 01/13/202101/15/2021$85.26 OFFICE DEPOT #1080REGAN BEGGS 01/13/202101/15/2021$8.97 MINNESOTA CHIEFS OF POLICBRIAN BIERDEMAN 01/06/202101/07/2021$172.00 TARGET 00011858NEIL BRENEMAN 01/11/202101/12/2021$10.92 TARGET 00011858NEIL BRENEMAN 01/11/202101/12/2021$10.06 GRAINGERTROY BRINK 01/11/202101/12/2021$171.44 GRAINGERTROY BRINK 01/11/202101/12/2021$32.32 THE HOME DEPOT #2801TROY BRINK 01/12/202101/14/2021$19.68 COVERT TRACK GROUP INCDANIEL BUSACK 01/14/202101/15/2021$1,200.00 VIKING ELECTRIC-CREDIT DESCOTT CHRISTENSON 01/05/202101/06/2021$379.20 WEBER AND TROSETH INCSCOTT CHRISTENSON 01/05/202101/07/2021$365.90 WEBER AND TROSETH INCSCOTT CHRISTENSON 01/05/202101/07/2021$45.00 WEBER AND TROSETH INCSCOTT CHRISTENSON 01/05/202101/07/2021$50.00 WEBER AND TROSETH INCSCOTT CHRISTENSON 01/05/202101/07/2021$85.00 WEBER AND TROSETH INCSCOTT CHRISTENSON 01/05/202101/07/2021$522.40 VIKING ELECTRIC-CREDIT DESCOTT CHRISTENSON 01/06/202101/07/2021$694.80 ENGINEERED SALES COSCOTT CHRISTENSON 01/12/202101/13/2021$1,597.29 JOHN J MORGAN COMPANYSCOTT CHRISTENSON 01/14/202101/15/2021$290.55 MINNEAPOLIS REGIONAL CHAMMELINDA COLEMAN 01/14/202101/15/2021$20.00 INT'L ASSOC OF FIRE CHIESHAWN CONWAY 01/07/202101/08/2021$290.00 GALLSKERRY CROTTY 01/09/202101/11/2021$4,995.54 MENARDS MAPLEWOOD MNTHOMAS DABRUZZI 01/03/202101/05/2021$6.42 THE HOME DEPOT #2801THOMAS DABRUZZI 01/09/202101/11/2021$25.41 GRUBER'S POWER EQUIPMENTTHOMAS DABRUZZI 01/11/202101/12/2021$3.22 FEDEX 940559933720THOMAS DABRUZZI 01/12/202101/13/2021$11.27 NATIONAL REGISTRY EMTTHOMAS DABRUZZI 01/14/202101/15/2021$152.00 PEDIATRIC EMERGENCY STANDRICHARD DAWSON 01/09/202101/11/2021$780.00 THE HOME DEPOT #2801RICHARD DAWSON 01/10/202101/12/2021$25.44 THE HOME DEPOT #2801RICHARD DAWSON 01/10/202101/12/2021$129.00 AMZN MKTP US*LM73893O3RICHARD DAWSON 01/11/202101/12/2021$25.74 USPCAJOSEPH DEMULLING 01/05/202101/07/2021$50.00 GALLSJOSEPH DEMULLING 01/06/202101/07/2021$83.94 OPTICSPLANET, INC.MICHAEL DUGAS 01/12/202101/13/2021$504.11 CINTAS CORPCASSIE FISHER 01/14/202101/15/2021$49.99 VRSN DOTGOVREGISTRATIONMYCHAL FOWLDS 01/05/202101/06/2021$400.00 VZWRLSS*APOCC VISBMYCHAL FOWLDS 01/06/202101/07/2021$8,976.75 WEB*NETWORKSOLUTIONSMYCHAL FOWLDS 01/06/202101/07/2021$3.99 VISION33 INCMYCHAL FOWLDS 01/07/202101/08/2021$1,980.00 AT&T*BILL PAYMENTMYCHAL FOWLDS 01/10/202101/11/2021$31.25 MAVERICKLABEL.COMMYCHAL FOWLDS 01/13/202101/15/2021$194.49 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 01/14/202101/15/2021$316.84 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 01/14/202101/15/2021$1,270.57 CAN*CANONFINANCIAL CFSMYCHAL FOWLDS 01/14/202101/15/2021$331.57 APPROVED OPTICSNICK FRANZEN 01/11/202101/12/2021$699.37 AMZN MKTP US*B90NQ8FL3 AMNICK FRANZEN 01/12/202101/13/2021$214.85 APPROVED OPTICSNICK FRANZEN 01/13/202101/14/2021$221.75 CDW GOVT #6574333NICK FRANZEN 01/13/202101/14/2021$2,100.00 BCA TRAINING EDUCATIONDEREK FRITZE 01/09/202101/11/2021$375.00 FASTENAL COMPANY 01MNT11MARK HAAG 01/11/202101/12/2021$3.50 MENARDS OAKDALE MNMARK HAAG 01/12/202101/14/2021$42.80 THE HOME DEPOT #2801TAMARA HAYS 01/05/202101/07/2021$25.49 THE HOME DEPOT 2801TAMARA HAYS 01/12/202101/14/2021$349.00 THE HOME DEPOT #2801GARY HINNENKAMP 01/05/202101/07/2021$38.60 DALCO ENTERPRISESDAVID JAHN 01/06/202101/07/2021$858.16 U OF M CONTLEARNINGJON JAROSCH 01/04/202101/05/2021$175.00 SHRED-IT USA LLCLOIS KNUTSON 01/05/202101/06/2021$68.04 City Council Packet Page Number 92 of 163 G1, Attachments MENARDS MAPLEWOOD MNERIC KUBAT 01/12/202101/14/2021$11.80 ULINE *SHIP SUPPLIESJASON KUCHENMEISTER 01/05/202101/05/2021$85.94 PAYPAL *IAPEJASON KUCHENMEISTER 01/07/202101/08/2021$50.00 DALCO ENTERPRISESCHING LO 01/14/202101/15/2021$10.75 AMZN RENTAL *537DZ01S3MICHAEL MONDOR 01/04/202101/05/2021$37.37 EVEREST EMERGENCY VEHICLEMICHAEL MONDOR 01/07/202101/08/2021$108.26 INT'L ASSOC OF FIRE CHIEMICHAEL MONDOR 01/08/202101/11/2021$240.00 AMAZON.COM*1K69D9TG3MICHAEL MONDOR 01/13/202101/14/2021$10.36 CERTIFIED LABORATORIESBRYAN NAGEL 01/13/202101/14/2021$418.59 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$207.37 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$43.10 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$167.44 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$60.35 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$43.60 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$21.39 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$102.81 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$24.27 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$19.04 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$59.92 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$142.03 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$24.27 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$43.60 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$19.04 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$102.81 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$24.27 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$59.92 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$19.04 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$115.87 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$24.27 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$19.04 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$39.10 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$42.31 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$36.18 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$158.70 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$139.50 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$158.70 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$139.50 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$131.70 CINTAS CORPBRYAN NAGEL 01/14/202101/15/2021$93.30 AMZN MKTP US*IU6Z903Z3MICHAEL NYE 01/11/202101/12/2021$53.90 AMZN MKTP US*3493Y58K3MICHAEL NYE 01/12/202101/13/2021$44.95 AMZN MKTP US*2L6Z13VQ3MICHAEL NYE 01/13/202101/14/2021$43.25 LIFE ASSIST INCKENNETH POWERS 01/04/202101/05/2021$241.92 0391-AUTOPLUSSTEVEN PRIEM 01/04/202101/05/2021$15.70 CRYSTEEL TRUCK EQUIPMENTSTEVEN PRIEM 01/04/202101/05/2021$377.05 FACTORY MTR PTS #19STEVEN PRIEM 01/05/202101/06/2021$98.58 FACTORY MTR PTS #19STEVEN PRIEM 01/05/202101/06/2021$63.26 FACTORY MTR PTS #19STEVEN PRIEM 01/05/202101/06/2021$360.44 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/05/202101/06/2021$20.93 MIDWAY FORD COMPANYSTEVEN PRIEM 01/05/202101/06/2021$21.01 0391-AUTOPLUSSTEVEN PRIEM 01/06/202101/07/2021$8.20 ZIEGLER INC COLUMBUSSTEVEN PRIEM 01/06/202101/08/2021$349.69 KATH FUELSTEVEN PRIEM 01/07/202101/08/2021$520.00 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/07/202101/08/2021$70.43 WHEELCO BRAKE &SUPPLYSTEVEN PRIEM 01/07/202101/11/2021$161.96 0391-AUTOPLUSSTEVEN PRIEM 01/07/202101/11/2021$14.81 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/07/202101/11/2021$80.70 City Council Packet Page Number 93 of 163 G1, Attachments KATH FUELSTEVEN PRIEM 01/08/202101/11/2021$360.00 CW MILL EQUIPMENT COSTEVEN PRIEM 01/08/202101/11/2021$179.65 0391-AUTOPLUSSTEVEN PRIEM 01/08/202101/11/2021$41.42 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/08/202101/11/2021$358.25 AN FORD WHITE BEAR LAKSTEVEN PRIEM 01/08/202101/11/2021$93.15 FACTORY MTR PTS #19STEVEN PRIEM 01/11/202101/12/2021$80.75 EMERGENCY AUTOMOTIVE TESTEVEN PRIEM 01/11/202101/12/2021$33.60 0391-AUTOPLUSSTEVEN PRIEM 01/11/202101/12/2021$100.55 TRI-STATE BOBCATSTEVEN PRIEM 01/11/202101/12/2021$127.50 COMOLUBE AND SUPPLIES INCSTEVEN PRIEM 01/12/202101/13/2021$76.03 MENARDS MAPLEWOOD MNSTEVEN PRIEM 01/12/202101/14/2021$25.74 KATH FUELSTEVEN PRIEM 01/13/202101/14/2021$438.20 TOWMASTERSTEVEN PRIEM 01/14/202101/15/2021$91.47 POMP S TIRE #021STEVEN PRIEM 01/14/202101/15/2021$526.44 0391-AUTOPLUSSTEVEN PRIEM 01/14/202101/15/2021$353.04 TRI-STATE BOBCATSTEVEN PRIEM 01/14/202101/15/2021$127.50 MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX 01/06/202101/08/2021$262.20 PIONEER PRESS ADVTERRIE RAMEAUX 01/13/202101/14/2021$2,660.00 AMAZON.COM*PY1GS5Y53MICHAEL RENNER 01/04/202101/05/2021$100.99 AMZN MKTP US*R315210G3MICHAEL RENNER 01/11/202101/11/2021$382.10 AMZN MKTP US*E24MO8DZ3MICHAEL RENNER 01/14/202101/15/2021$59.89 CINTAS CORPAUDRA ROBBINS 01/13/202101/14/2021$64.59 MINN COR INDUSTRIESJOSEPH RUEB 01/07/202101/08/2021$35.00 OFFICE DEPOT #1090STEPHANIE SHEA 01/06/202101/08/2021$24.38 OFFICE DEPOT #1090STEPHANIE SHEA 01/06/202101/08/2021$46.79 KUNO SERVICES LLCMICHAEL SHORTREED 01/05/202101/06/2021$53.69 FBI NATIONAL ACADEMY ASSOMICHAEL SHORTREED 01/05/202101/07/2021$110.00 AMERICAN FLOOR MATSMICHAEL SHORTREED 01/07/202101/08/2021$234.60 AMZN MKTP US*HW76K7MT3MICHAEL SHORTREED 01/12/202101/13/2021$182.32 AMERICAN FLOOR MATSMICHAEL SHORTREED 01/13/202101/14/2021$234.60 ROGUEMICHAEL SHORTREED 01/13/202101/14/2021$525.53 GOPHER SPORTMICHAEL SHORTREED 01/14/202101/15/2021$145.80 AMAZON.COM*EG1ZI7QD3 AMZNANDREA SINDT 01/04/202101/05/2021$11.09 5.11, INC.JOSEPH STEINER 01/05/202101/06/2021$170.70 LIFE ASSIST INCERIC ZAPPA 01/12/202101/13/2021$112.60 BOUND TREE MEDICAL LLCERIC ZAPPA 01/12/202101/14/2021$215.88 $46,018.22 City Council Packet Page Number 94 of 163 G1, Attachments Check Register City of Maplewood 01/28/2021 CheckDateVendorDescriptionAmount 10704401/26/202106225BREMER BANK NATIONAL ASSOC.INTEREST PAYMENT FOR 2020A BONDS25,824.50 10704502/02/202105114BOLTON & MENK, INC.GENERAL GIS ASSISTANCE3,165.00 10704602/02/202106084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - JANUARY8,058.25 10704702/02/202101202NYSTROM PUBLISHING CO INCMAPLEWOOD LIVING - JANUARY6,453.99 10704802/02/202105013YALE MECHANICAL LLCFALL HVAC MAINT - PUBLIC WORKS2,096.00 02/02/202105013YALE MECHANICAL LLCFALL HVAC MAINT - PUBLIC WORKS1,181.93 02/02/202105013YALE MECHANICAL LLCHVAC REPAIRS - SOUTH FS265.45 10704902/02/202105891APPLE INC.IPADS3,395.00 10705002/02/202105638ARVIG ENTERPRISES INCFIBER LOCATE CONTRACT 20201,457.28 10705102/02/202104848AVESISMONTHLY PREMIUM - JAN & FEB835.60 02/02/2021CENTURYLINK 10705205823ANALOG LINE FOR POLICE FAX MACHINE65.32 02/02/2021COLBERT ENGRAVING & TROPHIES 10705305639LOCKER PLATES/PAR TAGS/PASSPORTS382.40 02/02/2021COLONIAL LIFE PROCESSING CTR 10705405786MONTHLY PREMIUM BCN:E4677316-JAN300.70 02/02/2021COMMUNITY HEALTH CHARITIES 10705505807RECEPIENT #130765254 - PLEDGES412.00 02/02/2021FOUNDATION BUSINESS SYSTEMS 10705605594SRVS FEE PERMI TRACK MS4 APP-20211,330.00 02/02/2021KENNEDY & GRAVEN CHARTERED 10705702137ATTORNEY FEES - DECEMBER7,683.81 02/02/2021MEDICA 10705803818MONTHLY PREMIUM - FEBRUARY174,737.47 02/02/2021MINNESOTA BENEFIT ASSOCIATION 10705905838MONTHLY PREMIUM293.87 02/02/2021MN ENVIRONMENTAL FUND 10706005173ANNUAL PLEDGES - 2020351.00 02/02/2021NCPERS GROUP LIFE INS. MN 10706101126MONTHLY PREMIUM - FEBRUARY528.00 02/02/2021NORTH SUBURBAN ACCESS CORP 10706205356PRODUCTION SERVICES - DECEMBER705.20 02/02/2021NORTHWEST ASPHALT, INC. 10706304092PROJ 19-11 SCHALLER PAVEMENT PMT#473,412.39 02/02/2021QUADIENT FINANCE USA, INC.POSTAGE - CITY HALL POSTAGE MACHINE3,000.00 10706406111 10706502/02/202104130SCHINDLER ELEVATOR CORPQUARTERLY MAINT - 1902 PW 02/01-04/30827.43 10706602/02/202104256SHI INTERNATIONAL CORPO365 ENT SECURITY/SUB ALL USERS21,150.00 10706702/02/202101578T R F SUPPLY CO.SHOP TOWELS & ICE MELT1,058.55 02/02/202101578T R F SUPPLY CO.SAFETY GLOVES - FORESTRY407.40 10706802/02/202101698GREATER TWIN CITIES UNITED WAYANNUAL PLEDGE - 2020240.00 10706902/02/202105241WARNING LITES OF MN, INC.SOLAR ASSIST FLASHERS-STOP SIGNS169.00 10707002/02/202106226WESTMOR INDUSTRIES LLCLINE LEAK TESTS & OIL SUMP TESTS3,121.10 10707102/02/202101771CITY OF WHITE BEAR LAKERAMSEY CO GIS USER GROUP FEES-20213,828.41 346,737.05 28Checks in this report. City Council Packet Page Number 95 of 163 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 1/25/2021MN State TreasurerDrivers License/Deputy Registrar110,723.18 1/25/2021MN Dept of Natural ResourcesDNR electronic licenses1,070.50 1/25/2021Delta DentalDental Premium2,528.24 1/25/2021ICMA (Vantagepointe)Retiree Health Savings90,434.22 1/25/2021ICMA (Vantagepointe)Deferred Compensation9,070.01 1/25/2021Labor UnionsUnion Dues3,713.28 1/25/2021MidAmerica - INGHRA Flex plan20,787.75 1/25/2021Empower - State PlanDeferred Compensation66,283.25 1/26/2021MN State TreasurerDrivers License/Deputy Registrar55,753.73 1/27/2021MN State TreasurerDrivers License/Deputy Registrar60,224.23 1/27/2021US BankDebt Service payments10,418,692.51 1/28/2021MN State TreasurerDrivers License/Deputy Registrar32,041.94 1/29/2021MN State TreasurerDrivers License/Deputy Registrar35,875.97 1/29/2021MN Dept of Natural ResourcesDNR electronic licenses1,353.20 1/29/2021Optum HealthDCRP & Flex plan payments495.30 10,909,047.31 City Council Packet Page Number 96 of 163 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 01/22/21ABRAMS, MARYLEE560.80 01/22/21CAVE, REBECCA493.60 01/22/21JUENEMANN, KATHLEEN493.60 01/22/21KNUTSON, WILLIAM493.60 01/22/21VILLAVICENCIO, NICHOLE493.60 01/22/21COLEMAN, MELINDA8,544.001,708.80 01/22/21KNUTSON, LOIS4,228.15824.20 01/22/21SABLE, MICHAEL5,652.85496.72 01/22/21CHRISTENSON, SCOTT2,437.05 01/22/21DOUGLASS, TOM4,592.422,202.40 01/22/21JAHN, DAVID3,326.96 01/22/21HERZOG, LINDSAY2,327.75 01/22/21RAMEAUX, THERESE9,018.125,251.32 01/22/21DEBILZAN, JUDY2,590.49 01/22/21OSWALD, BRENDA2,792.01 01/22/21PAULSETH, ELLEN7,085.751,373.20 01/22/21RUEB, JOSEPH4,746.12150.00 01/22/21ARNOLD, AJLA2,025.54 01/22/21BEGGS, REGAN2,314.59 01/22/21COLE, DEBORAH27,275.8527,275.85 01/22/21EVANS, CHRISTINE3,448.801,129.60 01/22/21LARSON, MICHELLE2,316.89 01/22/21SINDT, ANDREA10,183.416,242.32 01/22/21ABRAHAM, JOSHUA2,685.79 01/22/21AMAH-CLARKE, ALFREDA1,916.80 01/22/21HANSON, MELISSA2,048.00 01/22/21HOCKBEIN, JUDY1,113.60 01/22/21KRAMER, PATRICIA1,330.49 01/22/21MOY, PAMELA1,855.36 01/22/21OLSON, THOMAS1,856.00 01/22/21OSTER, ANDREA4,583.022,259.20 01/22/21VITT, JULIANNE1,146.83 01/22/21WEAVER, KRISTINE3,404.46 01/22/21WINKELMAN, JULIA1,177.40 01/22/21ABEL, CLINT1,003.67764.66 01/22/21ALDRIDGE, MARK7,471.003,631.20 01/22/21ARBOGAST, JOSEPH2,471.96128.70 01/22/21BAKKE, LONN4,982.80956.80 01/22/21BELDE, STANLEY4,262.70 01/22/21BENJAMIN, MARKESE7,341.403,554.88 01/22/21BERGERON, ASHLEY3,560.62 01/22/21BIERDEMAN, BRIAN12,930.898,037.67 01/22/21BROWN, RAE2,416.57128.70 01/22/21BURT-MCGREGOR, EMILY3,446.36 01/22/21BUSACK, DANIEL8,100.013,206.79 01/22/21COLEMAN, ALEXANDRA2,785.55671.05 01/22/21CONDON, MITCHELL2,996.95 01/22/21CRUZ, TREANA2,088.00 City Council Packet Page Number 97 of 163 G1, Attachments 01/22/21DEMULLING, JOSEPH6,986.822,756.40 01/22/21DUGAS, MICHAEL8,863.814,323.20 01/22/21FISHER, CASSANDRA2,782.59 01/22/21FORSYTHE, MARCUS3,996.00 01/22/21FRITZE, DEREK9,210.894,883.00 01/22/21GABRIEL, ANTHONY3,852.76 01/22/21GEISELHART, BENJAMIN2,418.48 01/22/21HAWKINSON JR, TIMOTHY3,868.41 01/22/21HELLE, KERRY5,342.74503.54 01/22/21HENDRICKS, JENNIFER2,119.20 01/22/21HER, PHENG7,367.083,532.80 01/22/21HOEMKE, MICHAEL387.05 01/22/21KANDA, MADELINE2,897.53521.95 01/22/21KHAREL, RAM406.00 01/22/21KIM, WINSTON2,575.78178.75 01/22/21KONG, TOMMY7,453.753,631.20 01/22/21KORAN, MARIE2,103.39 01/22/21KROLL, BRETT3,822.20 01/22/21KUCHENMEISTER, JASON1,891.20 01/22/21LANGNER, TODD4,051.48 01/22/21LENERTZ, NICHOLAS3,323.78 01/22/21LOPEZ, ARTURO348.00 01/22/21LYNCH, KATHERINE3,709.2247.10 01/22/21MARINO, JASON8,774.344,743.00 01/22/21MCCARTY, GLEN3,849.62 01/22/21METRY, ALESIA463.75 01/22/21MICHELETTI, BRIAN3,667.06 01/22/21MURRAY, RACHEL3,840.10 01/22/21NADEAU, SCOTT5,992.05 01/22/21NYE, MICHAEL8,026.193,242.40 01/22/21OLSON, JULIE4,101.00 01/22/21PARKER, JAMES7,443.813,656.80 01/22/21PEREZ, GUSTAVO3,789.40653.60 01/22/21PETERS, DANIEL2,996.95 01/22/21SALCHOW, CONNOR3,568.81653.60 01/22/21SHEA, STEPHANIE3,310.991,085.20 01/22/21SHORTREED, MICHAEL10,610.272,478.40 01/22/21SPARKS, NICOLLE2,719.46 01/22/21STARKEY, ROBERT4,468.53847.20 01/22/21STEINER, JOSEPH5,601.001,100.80 01/22/21STOCK, AUBREY3,472.15147.08 01/22/21SWETALA, NOAH2,670.11 01/22/21TAUZELL, BRIAN6,981.232,285.50 01/22/21THAO, JAY199.38 01/22/21THIENES, PAUL4,378.49 01/22/21WENZEL, JAY3,686.38 01/22/21WIETHORN, AMANDA2,996.95 01/22/21XIONG, KAO3,788.46 01/22/21XIONG, TUOYER5,938.113,268.00 01/22/21ZAPPA, ANDREW3,991.98338.88 01/22/21BARRETTE, CHARLES6,936.072,064.24 01/22/21BAUMAN, ANDREW4,504.66 01/22/21BEITLER, NATHAN3,089.0512.91 01/22/21CAMPBELL, MACLANE406.00 01/22/21CONWAY, SHAWN5,290.061,031.20 01/22/21CRAWFORD JR, RAYMOND5,946.842,064.24 01/22/21CRUMMY, CHARLES4,818.311,858.32 01/22/21DABRUZZI, THOMAS6,407.842,318.40 01/22/21DANLEY, NICHOLAS2,882.03 City Council Packet Page Number 98 of 163 G1, Attachments 01/22/21DAVISON, BRADLEY4,084.47625.68 01/22/21DAWSON, RICHARD7,019.252,318.40 01/22/21HAGEN, MICHAEL5,282.941,858.32 01/22/21HALWEG, JODI8,609.934,407.06 01/22/21HAWTHORNE, ROCHELLE4,321.67 01/22/21KUBAT, ERIC6,500.022,318.40 01/22/21LANDER, CHARLES5,989.842,064.24 01/22/21LANIK, JAKE2,688.7963.90 01/22/21LO, CHING1,745.71 01/22/21LUKIN, STEVEN58,224.1158,224.11 01/22/21MALESKI, MICHAEL3,185.01 01/22/21MCGEE, BRADLEY3,185.01 01/22/21MERKATORIS, BRETT4,821.36 01/22/21MONDOR, MICHAEL5,474.97 01/22/21NEILY, STEVEN4,702.30619.44 01/22/21NIELSEN, KENNETH2,959.99 01/22/21NOVAK, JEROME5,990.432,158.56 01/22/21POWERS, KENNETH7,721.081,376.16 01/22/21SEDLACEK, JEFFREY8,000.534,490.08 01/22/21STREFF, MICHAEL9,665.846,055.70 01/22/21WARDELL, JORDAN3,588.67179.19 01/22/21WILLIAMSON, MICHAEL396.00 01/22/21ZAPPA, ERIC4,499.00573.40 01/22/21CORTESI, LUANNE3,587.691,270.80 01/22/21JANASZAK, MEGHAN3,023.16 01/22/21BRINK, TROY5,790.852,816.00 01/22/21BUCKLEY, BRENT5,270.582,560.80 01/22/21EDGE, DOUGLAS5,293.512,560.80 01/22/21JONES, DONALD5,288.202,560.80 01/22/21MEISSNER, BRENT2,701.78 01/22/21MLODZIK, JASON2,205.39 01/22/21NAGEL, BRYAN9,148.604,516.80 01/22/21OSWALD, ERICK2,716.71 01/22/21RUNNING, ROBERT2,974.85 01/22/21TEVLIN, TODD4,013.491,280.40 01/22/21ZAHNOW, LANCE2,214.37 01/22/21BURLINGAME, NATHAN3,278.41 01/22/21DUCHARME, JOHN3,343.02 01/22/21ENGSTROM, ANDREW3,338.40 01/22/21JAROSCH, JONATHAN5,599.911,091.60 01/22/21LINDBLOM, RANDAL4,457.141,114.12 01/22/21LOVE, STEVEN5,650.67 01/22/21STRONG, TYLER3,032.00 01/22/21GERNES, CAROLE2,767.40 01/22/21HAMRE, MILES2,529.60 01/22/21HAYS, TAMARA2,723.70 01/22/21HINNENKAMP, GARY3,039.02 01/22/21NAUGHTON, JOHN2,783.47 01/22/21ORE, JORDAN2,629.56 01/22/21SAKRY, JASON2,525.08 01/22/21STOKES, KAL2,144.27 01/22/21HAMMOND, ELIZABETH1,980.59 01/22/21JOHNSON, ELIZABETH2,340.99 01/22/21JOHNSON, RANDY4,462.88 01/22/21KROLL, LISA2,359.20 01/22/21KUCHENMEISTER, GINA2,285.60 01/22/21THOMSON, JEFFREY6,286.301,340.80 01/22/21FINWALL, SHANN3,972.30 01/22/21MARTIN, MICHAEL8,284.334,062.40 City Council Packet Page Number 99 of 163 G1, Attachments 01/22/21DREWRY, SAMANTHA2,885.79 01/22/21WESTLUND, RONALD2,858.19 01/22/21WELLENS, MOLLY6,630.743,345.60 01/22/21REININGER, RUSSELL2,623.39 01/22/21BJORK, BRANDON132.00 01/22/21BRENEMAN, NEIL6,442.213,169.60 01/22/21GORACKI, GERALD360.00 01/22/21KUCHENMEISTER, JACK36.00 01/22/21KUCHENMEISTER, JUSTIN36.00 01/22/21LO, SATHAE352.00 01/22/21MCKANE, QUINN72.00 01/22/21MOORE, PATRICK72.00 01/22/21ROBBINS, AUDRA6,840.382,222.80 01/22/21WHITE, LINDA300.00 01/22/21BERGO, CHAD7,485.013,697.60 01/22/21SCHMITZ, KEVIN4,686.092,301.60 01/22/21SHEERAN JR, JOSEPH4,274.79 01/22/21ADAMS, DAVID2,588.30 01/22/21HAAG, MARK2,976.16 01/22/21JENSEN, JOSEPH2,884.55 01/22/21SCHULTZ, SCOTT10,332.614,623.12 01/22/21WILBER, JEFFREY2,929.61 01/22/21PRIEM, STEVEN2,965.41 01/22/21WOEHRLE, MATTHEW2,774.69 01/22/21XIONG, BOON2,633.85 01/22/21FOWLDS, MYCHAL4,700.18 01/22/21FRANZEN, NICHOLAS8,720.883,707.20 01/22/21GERONSIN, ALEXANDER3,199.64 01/22/21RENNER, MICHAEL2,876.4068.00 848,172.58 City Council Packet Page Number 100 of 163 G2 City Council Packet Page Number 101 of 163 G2 City Council Packet Page Number 102 of 163 G2, Attachment 1 CITY OF MAPLEWOOD CONSULTING SERVICES AGREEMENT This AGREEMENT is made and entered into by and between the City of Maplewood, Minnesota, hereinafter referred to as ÐCity,Ñ and Madden Galanter Hansen, LLP, Attorneys at Law, 7600 France Avenue South, Suite 290, Bloomington, Minnesota 55435, hereinafter referred to as ÐConsultant.Ñ RECITALS a.Consultant is Madden Galanter Hansen, LLP, is experienced in providing human resources and labor relations assistance and services; and b.The City seeks to enter into an agreement for the necessary provision of human resources and labor relations assistance and services. NOW, THEREFORE, in consideration of the mutual undertakings and agreement contained within this Agreement, the City and Consultant hereby agree as follows: 1.Scope of Services A.Consultant agrees to provide to the City professional human resources and labor relations services, including guidance on employment matters and labor relations issues, representation in grievance matters and consultation with management staff in grievance steps, contract administration, assistance in negotiations, disciplinary matters and procedures, grievance procedures, personnel matters, legal support to the Police Civil Service Commission, and training. B.In addition to the services in paragraph 1.A. herein, Consultant agrees to provide services to include, but not limited to, the following: a.Representation in interest and grievance arbitration cases; representation in unit determination and unit clarification proceedings; and special projects; b.Representation involved in strike situations, including strikes and strike planning. C.At the request of the City, court preparation and court appearances of any type. Page 1 of 6 City Council Packet Page Number 103 of 163 G2, Attachment 1 2.Compensation and Terms of Payment A.The hourly rate for the services outlined in Section 1, Scope of Services, paragraph A shall be One Hundred Eighty and 00/100 ($180.00) Dollars. B.The hourly rate for the services outlined in Section 1, Scope of Services, paragraph B shall be One Hundred Ninety and 00/100 ($190.00) Dollars. C.The hourly rate for the services outlined in Section 1, Scope of Services, paragraph C shall be Two Hundred and 00/100 ($200.00) Dollars. D.The City shall reimburse Consultant for out-of-pocket costs incurred in performing services under this Agreement, for example, mileage reimbursement at the IRS rate, photocopying costs at $.15 per copy, facsimile transmissions at $.50 per page, long distance telephone charges and parking fees. E.Consultant shall provide invoices on a monthly basis to the authorized agent of the City for payment of work completed. The authorized agent shall have the authority to review the invoices, and no payment shall be made without the approval of the authorized agent. Payments shall be made within thirty (30) days after receipt of invoices for services performed and acceptance of such services by the authorized agent of the City. 3.Condition of Payment All services provided by Consultant pursuant to this Agreement shall be performed to the satisfaction of the City, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Payment shall be withheld for work found by the City to be unsatisfactory, or performed in violation of federal, state and local laws, ordinances, rules or regulations. If Consultant and the City agree, any controversy or claim arising out of or relating to this Agreement shall be settled between the parties by mediation. Each party shall pay its own costs resulting from the utilization of the arbitration process. The fees and costs charged by the American Arbitration Association shall be borne equally by the parties. 4.Term of Agreement This Agreement shall be effective from September 1, 2020 through December 31, 2021. Page 2 of 6 City Council Packet Page Number 104 of 163 G2, Attachment 1 5.Authorized Agents The City of Maplewood shall appoint an authorized agent for the purpose of administration of this Agreement. Consultant is notified of the authorized agent of the City of Maplewood as follows: Melinda Coleman City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 The City is notified of the authorized agent for the Consultant as follows: Madden Galanter Hansen, LLP Attorneys at Law 7760 France Avenue South, Suite 290 Bloomington, Minnesota 55435 6.City and State Audit Pursuant to Minn. Stat. § 16C.05, subd. 5 (1998), the books, records, documents, and accounting procedures and practices of Consultant relative to this Agreement shall be subject to examination by the City and State Auditor. Complete and accurate records of the work performed pursuant to this Agreement shall be kept by Consultant for a minimum of six (6) years following termination of this Agreement for such auditing purposes. The retention period shall be automatically extended during the course of any administrative or judicial action involving the City of Maplewood regarding matters to which the records are relevant. The retention period shall be automatically extended until the administrative or judicial action is finally completed or until the authorized agent of the City notifies Consultant in writing that the records need no longer be kept. 7.Indemnity Provider agrees to defend, indemnify and hold the City, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorneyÓs fees and expenses resulting directly or indirectly from any negligent act or omission on the part of the Consultant, or its subcontractors, partners or independent contractors or any of their agents or employees, in the performance of any of the work or services to be performed or furnished by the Consultant or the subcontractors, partners or independent contractors or any of their agents or employees under the Agreement. Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished by Consultant under this Page 3 of 6 City Council Packet Page Number 105 of 163 G2, Attachment 1 Agreement. Consultant shall, without additional compensation, correct or revise any errors or deficiencies in ConsultantÓs final reports and services. 8.Indemnification and Insurance A.Indemnification. The Consultant agrees it will defend, indemnify and hold harmless the City, its officers and employees against any and all liability, loss, costs, damages and expenses which the City, its officers or employees may hereafter sustain, incur or be required to pay arising out of the ConsultantÓs performance or failure to adequately perform its obligations pursuant to this Agreement. B.Insurance. Consultant agrees to maintain insurance to protect itself and the City under the indemnity provision set forth above and professional liability insurance. Consultant will carry Workers Compensation insurance as required by Minnesota statutes. 9.Subcontracts Consultant shall not subcontract any portion of the work to be performed under this Agreement nor assign this Agreement without prior written approval of the authorized agent of the City. Consultant shall ensure and require that any subcontractor agrees to and complies with all the terms of this Agreement. Any subcontractor of Consultant used to perform any portion of this Agreement shall report to and bill Consultant directly. Consultant shall be solely responsible for the breach, performance or nonperformance of any subcontractor. 10.Force Majeure City and Consultant agree that Consultant shall not be liable for any delay or inability to perform this Agreement, directly or indirectly caused by or resulting from strikes, labor troubles, accidents, fire, flood, breakdowns, war, riot, civil commotion, lack of material, delays of transportation, acts of God or other cause beyond reasonable control of Consultant and the City. 11.Data Practices Consultant, its agents, employees and any subcontractors of Consultant in providing all services hereunder, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as amended, and Minn. Rules promulgated pursuant to Ch. 13. The Consultant agrees to hold the City, its officers, department heads and employees harmless from any claims resulting from the ConsultantÓs unlawful disclosure, failure to disclose, or use of data protected under state and federal laws. 12.Termination Page 4 of 6 City Council Packet Page Number 106 of 163 G2, Attachment 1 This Agreement may be terminated by either party, with or without cause, upon thirty (30) days written notice to Consultant or the Authorized Agent of the City, subject to the Minnesota Rules of Professional Conduct. 13.Independent Contractor It is agreed that nothing contained in this Agreement is intended or should be construed as creating the relationship of copartner, joint ventures, or an association with the City and Consultant. Consultant is an independent contractor and neither it, its employees, agents, subcontractors nor representatives shall be considered employees, agents or representatives of the City. Except as otherwise provided herein, Consultant shall maintain, in all respects, its present control over the means and personnel by which this Agreement is performed. From any amounts due Consultant, there shall be no deduction fo r federal income tax or FICA payments nor for any state income tax, nor for any other purposes which are associated with an employer/employee relationship unless otherwise required by law. Payment of federal income tax, FICA payments, state income tax, unemployment compensation taxes, and other payroll deductions and taxes are the sole responsibility of Consultant. 14.Notices Any notices to be given under this agreement shall be given by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed to Consultant at its address stated herein, and to the authorized agent of the City at the address stated herein. 15.Controlling Law The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this agreement, the legal relations between the parties and performance under the agreement. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located within the City of Maplewood, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this contract is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 16.Successors and Assigns The City and Consultant, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this agreement. Neither the City Page 5 of 6 City Council Packet Page Number 107 of 163 G2, Attachment 1 nor Consultant shall assign, sublet, or transfer any interest in this agreement without prior written consent of the other. 17.Changes The parties agree that no change or modification to this agreement, or any attachments hereto, shall have any force or effect unless the change is reduced to writing, dated, and made part of this agreement. The execution of the change shall be authorized and signed in the same manner as for this agreement. 18.Separability In the event any provision of this agreement shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or non-enforceability would cause the agreement to fail its purpose. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 19.Entire Agreement It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the City and Consultant relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF MAPLEWOOD MADDEN GALANTER HANSEN, LLP By By Melinda Coleman Susan K. Hansen City Manager Date By Mayor Date Page 6 of 6 City Council Packet Page Number 108 of 163 City Council Packet Page Number 109 of 163 City Council Packet Page Number 110 of 163 G3, Attachment 1 City Council Packet Page Number 111 of 163 G3, Attachment 1 City Council Packet Page Number 112 of 163 G3, Attachment 1 City Council Packet Page Number 113 of 163 G3, Attachment 1 City Council Packet Page Number 114 of 163 J1 CITY COUNCIL STAFF REPORT Meeting Date February 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Maplewood Moose Lodge andFamily Center, 1832 Gervais Court East a.Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b.Zoning Map Amendment Ordinance c.Conditional Use Permit Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Gary Lenart on behalf of the Maplewood Moose Lodge and Family Center has submitted a request to re-guide the property located at 1832 Gervais Court East, from High Density Residential to Employment and rezone the property from (LBC) Limited Business Commercial to (M1) Light Manufacturing. The Comprehensive Plan Amendment and Zoning Map Amendment are required as the current designations do not allow for a social club/place of amusement, recreation or assembly. The applicant is requesting a Conditional Use Permit (CUP) to allow for the Moose Lodge and Family Center to operate on the property. A Conditional Use Permit is required for this type of use prior to operation. Recommended Action: a.Motion to approve a resolution for a Comprehensive Plan Amendment for the property located at 1832 Gervais Court East, re-guiding the property’s future land use designation from High-Density Residential to Employment. b.Motion to approve an ordinance for a Zoning Map Amendment for the property located at 1832 Gervais Court East, rezoning the property from LBC, Limited Business Commercial to M1, Light Manufacturing. c.Motion to approve a resolution for a Conditional Use Permit for the property located at 1832 Gervais Court East, allowing a place of amusement, recreation or assembly to operate on the property and subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A City Council Packet Page Number 115 of 163 J1 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on December 14, 2020. The initial 60-day review deadline for a decision is February 12, 2021. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Gary Lenart on behalf of the Maplewood Moose Lodge and Family Center is requesting land use approvals to allow for the group to purchase the property located at 1832 Gervais Court East and begin operating a social club in the existing building. This property and the property to the west (Saints North Family Skate Center) were part of a senior housing development approved in 2020, however that project is no longer moving forward. The applicant’s plan currently does not include exterior or interior renovations, the building would be repurposed for the social club with minor interior modifications and a planned future parking lot expansion on the south side of the building. Comprehensive Plan Amendment The Comprehensive Plan was amended when the senior housing project was approved, to allow for the high-density residential project. Now that the project is not moving forward, staff is recommending that the future land use be changed back to what the 2040 plan had guided the land for originally, which is Employment. This designation would allow for the property to be rezoned and used for the lodge and family center. Zoning Map Amendment The property is currently zoned Limited Business Commercial, which does not permit the proposed type of use. The applicant is requesting to rezone the property to M1, Light Manufacturing, which allows for all uses permitted and conditional in the BC, Business Commercial district. A place of amusement, recreation or assembly is specifically listed as a conditional use in the district. The rezoning request would align with the neighboring properties to the west, which are also located in the M1, Light Manufacturing district. Conditional Use Permit The proposed use requires a Conditional Use Permit in the M1, Light Manufacturing district. Specific conditions have been added to the attached resolution to ensure the proposed use complies with the required findings of City Ordinance. A future parking lot expansion as indicated in the applicant’s submittal will require further design review by the Community Design Review Board. City Code Section 44-17 requires that places of public assemblage provide a minimum of one off-street parking space for every four seats. Staff has added a condition requiring before any permits are issued the applicant must submit a seating chart and parking plan to staff for review. All city parking requirements must be satisfied before a certificate of occupancy can be issued by the city. Lastly, the applicant indicated a desire to install outdoor horseshoe pits on the property. If the applicant would like to proceed with installing any exterior recreational areas, further design review by the Community Design Review Board is required. City Council Packet Page Number 116 of 163 J1 Staff Review Public Safety The Fire Department reviewed the proposal and will require the building to meet any applicable fire and safety codes. Engineering The Engineering Department reviewed the proposal and has provided a report detailing the requirements dated December 30, 2020 (attached). Environmental Health The City’s Environmental Health Official reviewed the proposal and determined that the applicant will need to apply for an annual food permit and go through the plan review process associated with the permit prior to operation. Board and Commission Review The current proposal does not require review by the Community Design Review Board. However, if the applicant proposes future modifications to the site or the building, those changes would be subject to review by the City. January 19, 2021: The Planning Commission held a public hearing and unanimously recommended approval of the Comprehensive Plan Amendment, Zoning Map Amendment and Conditional Use Permit. Citizen Comments Staff surveyed the surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff did not receive comments or feedback regarding the proposal from the adjacent property owners. Reference Information Site Description Site Size: 0.93 acres Existing Land Use: vacant commercial office - warehouse building Surrounding Land Uses North: Norgard Court Apartments and Redeeming Love Church East: Century Link Office Building South: Highway 36 West: Currently vacant skating rink and entertainment center. Recently the City approved a proposal for a religious facility to locate in the building. Planning Existing Land Use: Commercial office - warehouse building Future Land Use: High-Density Residential Existing Zoning: Limited Business Commercial Attachments: 1.Comprehensive Plan Amendment Resolution 2.Zoning Map Amendment Ordinance 3.Conditional Use Permit Resolution 4.Overview Map 5.2040 Future Land Use Map City Council Packet Page Number 117 of 163 J1 6.Zoning Map 7.Applicant’s Narrative 8.Site Plan and Building Layout 9.Report from the Assistant City Engineer, dated December 30, 2020 10.Planning Commission Meeting Minutes, dated January 19, 2021 City Council Packet Page Number 118 of 163 J1, Attachment 1 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment re-guiding the property at 1832 Gervais Court East from High-Density Residential to Employment. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Gary Lenart, on behalf of the Maplewood Moose Lodge and Family Center has requested approval of a comprehensive plan amendment. 1.02 The property is located at 1832 Gervais Court East and is legally described as: PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would meet the goals and policies outlined in the 2040 Comprehensive Guide Plan. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1.On January 19, 2021, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2.On February 8, 2021, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council City Council Packet Page Number 119 of 163 J1, Attachment 1 5.01 The above described comprehensive plan amendment is ________ based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1.Review and approval of the Metropolitan Council as provided by state statute. 2.The development must further comply with all conditions outlined in City Council Resolution No. _______ for a conditional use permit _________ by the Maplewood City Council on February 8, 2021. ___________ by the City Council of the City of Maplewood, Minnesota, on February 8, 2021. City Council Packet Page Number 120 of 163 J1, Attachment 2 ORDINANCENO._________ A ZONING MAP AMENDMENT ORDINANCE REZONING THE PROPERTY AT 1832 GERVAIS COURT EAST FROM LBC, LIMITED BUSINESS COMMERCIAL TO M1, LIGHT MANUFACTURING The Maplewood City Council ordains as follows: Section 1. 1.01 The property at 1832 Gervais Court East is hereby rezoned from LBC, Limited Business Commercial to M1, Light Manufacturing. 1.02 The property is legally described as: The East ½ of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. 1.03 The property identification number is: 112922320004 Section 2. 2.01 Section 44-1165 outlines criteria the City Council must consider when considering a zoning map amendment. This ordinance is based on the following findings: 1.Assure itself that the proposed change is consistent with the spirit, purpose and intent of city code. 2.Determine that the proposed change will not substantially injure or detract from the use of neighboring properties or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3.Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4.Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5.Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. 6.Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. City Council Packet Page Number 121 of 163 J1, Attachment 2 Section 3. 3.01 The City Council hereby _______ the ordinance. Approval is based on the findings outlined in section 2 of this ordinance. Approval is subject to the following conditions: 1.The City must conduct a life/safety inspection of the property. Any issue in noncompliance of the City’s life/safety standards must be corrected. 2.The development must further comply with all conditions outlined in City Council Resolution No. __________for a conditional use permit approved by the Maplewood City Council on February 8, 2021. 3.Metropolitan Council approval of Resolution No._____ for a comprehensive plan amendment ________ by the Maplewood City Council on February 8, 2021. Section 4. 4.01 1.This ordinance shall be effective following its adoption and publication. th Approved by the City Council of the City of Maplewood, Minnesota, on this 8 day of February, 2021. ___________________ Marylee Abrams, Mayor ATTEST: _________________________ Andrea Sindt, City Clerk City Council Packet Page Number 122 of 163 J1, Attachment 3 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Gary Lenart, on behalf of the Maplewood Moose Lodge and Family Center, has requested approval of a conditional use permit to operate on the property. 1.02 The property is located at 1832 Gervais Court East and is legally described as: PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2. Standards. 2.01 City Ordinance Section 44-637(a) (1) by Section 44-512 (3) requires a Conditional Use Permit for a place of amusement, recreation or assembly. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. City Council Packet Page Number 123 of 163 J1, Attachment 3 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On January 19, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On February 8, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.Applicant shall submit a seating chart and a parking plan to City staff. 2.Any site or building modifications are subject to City review. 3.The future parking lot expansion noted on the applicant’s plans will be subject to design review by the City’s Community Design Review Board. 4.Prior to the issuance of any permits, the applicant shall submit a seating chart and parking plan to staff for review. All city parking requirements must be satisfied before a certificate of occupancy can be issued by the city. 5.The applicant shall submit a parking restriping plan and maintenance plan for staff approval. 6.The applicant shall comply with the City’s tree preservation ordinance and tree replacement requirements. 7.The applicant shall meet the requirements detailed in the attached report from the Assistant City Engineer, dated December 30, 2020. 8.Signs shall follow the City’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 9.Any and all trash receptacles shall be contained within an enclosed structure. Design of a new structure shall be subject to the City’s design review process. City Council Packet Page Number 124 of 163 J1, Attachment 3 10.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. The City Council shall review this permit in one year. 11.All of the applicant’s parking shall be confined to the site and not allowed on city streets or neighboring properties. 12.The applicant shall comply with all requirements of the building official, fire chief and city engineer. 13.The applicant shall submit an application to the City’s Environmental Health Official for an annual food permit prior to operation. 14.Metropolitan Council approval of Resolution No. _________for a Comprehensive Plan Amendment ___________ by the Maplewood City Council on February 8, 2021. __________ by the City Council of the City of Maplewood, Minnesota, on February 8, 2021. City Council Packet Page Number 125 of 163 J1, Attachment 4 Overview Map January 12, 2021 City of Maplewood Information Legend ! I Parcel 0390 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 126 of 163 J1, Attachment 5 Future Land Use 2040 January 5, 2021 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential High Density Residential Commercial Public/Institutional Employment 0390 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 127 of 163 J1, Attachment 6 Zoning January 5, 2021 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Multiple Dwelling (r3) Planned Unit Development (pud) Light Manufacturing (m1) Limited Business Commercial (lbc) Business Commercial (bc) 0390 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 128 of 163 J1, Attachment 7 City Council Packet Page Number 129 of 163 J1, Attachment 8 City Council Packet Page Number 130 of 163 J1, Attachment 8 City Council Packet Page Number 131 of 163 J1, Attachment 9 Engineering Plan Review PROJECT: Moose Lodge – 1832 Gervais Court PROJECT NO: 20-30 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE:12-30-2020 PLAN SET:Concept Sketch Theapplicant is proposing touse the existing building at 1832 Gervais Court to operate the currently closed Moose Lodge. Part of this use includes the proposed construction of a parking lot in the spring of 2021. The proposed use of the building does not trigger any stormwater requirements, however the proposed parking lot would generate over 10,000 square feet of new impervious surfaces. As such,the applicantis requiredto meet the City’s stormwater quality, rate control, and other stormwater managementrequirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documentsand stormwater management detailsfor final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The applicant shall provide information detailing how the proposed site improvements will meet the City’s stormwater management standards. 2)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review, as the project is very near the threshold which triggers RWMWD’s requirements.All conditions of RWMWD shall be met.A copy of the project’s RWMWD permit (if necessary) shall be submitted to the City prior to issuance of a grading permit. 3)The Owner shall submit a signedcopy of the joint storm-water maintenance agreement beingprepared for the Ramsey-Washington Metro Watershed District (if RWMWD requirements are triggered)tothe City. If RWMWD requirements are not triggered, a stormwater maintenance agreement between the owner and City shall be prepared and signed. Sanitary Sewer and Water Service 4)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project.A SAC determination will be required for the proposed use of the building. City Council Packet Page Number 132 of 163 J1, Attachment 9 Other 5)The applicant shall satisfy the requirements of all other permitting agencies. Please provide copies of other required permits and approvals. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project as depicted on the concept plans. Further permits may be required if additional site work is required in order to meet stormwater management standards.The applicant should verify the need for other City permits with the Building Department. 6)Grading and erosion control permit 7)Parking Lot permit -END COMMENTS- City Council Packet Page Number 133 of 163 J1, Attachment 10 MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 19, 2021 7:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E.PUBLIC HEARING 1.7:00 p.m. or later: Maplewood Moose Lodge and Family Center, 1832 Gervais Court East a.Comprehensive Plan Amendment Resolution b.Rezoning Resolution c.Conditional Use Permit Resolution Chairperson Arbuckle opened the public hearing. No one spoke. Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to approvea resolution for aComprehensive Plan Amendmentfor the property located at1832Gervais Court East reguiding the property’s future land-use designation fromfrom high-density residential to employmentand moved to approve a resolution approving a Rezoning Application for the property located at 1832Gervais Court Eastrezoning the property from LBC-Limited Business Commercial to M1-Light Manufacturing and moved to approve a resolution approving a Conditional Use Permit for the property located at 1832 Gervais Court East allowing a place of amusement, recreation or assembly to operate on the property and subject to certain conditions of approval. Seconded by Commissioner Ige. Ayes – All The motion passed. This item will go to the city council on February 8, 2021. January 19, 2021 Planning Commission Meeting Minutes City Council Packet Page Number 134 of 163 J2 CITY COUNCIL STAFF REPORT Meeting Date February 8, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Jeff Thomson, Community Development Director Home Occupation License, 2328 Montana Avenue East AGENDA ITEM: ed: Action Request Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation ssue: Policy I Renee McCoy has applied for a home occupation license to allow for private fitness classes at the residential property located at 2328 Montana Avenue East. The applicant would like to offer in- person pilates instruction classes in a portion of the residence. To move forward with this proposal, the applicant needs city approval of a home occupation license. Recommended Action: Motion to approve a resolution for a home occupation license for a home-based business, offering private fitness classes at the residential property located at 2328 Montana Avenue East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The city deemed the applicantÓs application complete on December 28, 2020. Minnesota State Statute 15.99 requires that the city take action on land use permits within 60 days. The 60-day review deadline for a decision on the home occupation license and conditional use permit is February 26, 2021. Background: Renee McCoy has applied for a home occupation license to allow for private fitness classes at the residential property located at 2328 Montana Avenue East. The applicant would like to offer private in-person pilates instruction classes, in a portion of the residence. The applicant hopes to have on City Council Packet Page Number 135 of 163 J2 average fifteen (15) customers a week, with no more than one person at a scheduled time, and with time allotted between each scheduled class. The classes would be offered Monday through Friday between 8:00 am and 6:00 pm. The customers would be able to park in the property ownerÓs driveway spot during their scheduled class. The business would be operated entirely within the residence as would all equipment related to the fitness classes. There are no employees other than the homeowner (applicant). There are no proposed exterior changes or signage on the property related to the business. Home Occupation License Section 14-56 outlines the licensing for home occupations on residential property if any of the following circumstances would occur on the property more than 30 days each year: 1.Employment of a nonresident in the home occupation. 2.Customers or customers' vehicles on the premises. 3.Manufacture, assembly or processing of products or materials on the premises. 4.More than one vehicle associated with the home occupation which is classified as a light commercial vehicle. 5.A vehicle used in the home occupation and parked on the premises, which exceeds a three-quarter-ton payload capacity. 6.If the home occupation produces any waste that should be treated or regulated. Staff Review Public Safety Reviewed, no comment. Engineering Reviewed, no comment. Building Reviewed, no comment. Environmental Health Reviewed, no comment. Board and Commission Review January 19, 2021: The planning commission held a public hearing and voted unanimously to recommend approval of the home occupation license. Citizen Comments Staff surveyed the surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received three (4) responses as shown below. 1.We live at 2340 Montana Ave E and have no objects to Renee McCoy's request. (Jim & Teresa Zakrzewski, 2340 Montana Avenue East) City Council Packet Page Number 136 of 163 J2 2.My mother has the living unit below Renee McCoy, and she has no problem with Renee, receiving Home occupation license. (Marshall Tator, address not provided) 3.Hello, this is in response to a request for input on the Home Occupation License request for Renee McCoy at 2328 Montana Avenue East. I'm a nearby neighbor from the condo property where the Pilates classes would be offered. I think the primary concerns regarding home businesses are potential disruption to the neighborhood setting and a negative impact on adjacent neighbors. Based on the detailed application, none of these concerns are apparent. As there is no signage, no one would know if classes were held in the building. Street parking will not be impacted, nor parking for adjacent condo owners. Clearly, noise will not be an issue either for this type of limited activity. I believe the license should be granted to the applicant. (Carl Schwartz, 2384 Montana Avenue East) 4.As a neighbor and acquaintance of Renee McCoy (2328 Montana Ave. E), I am confident that she will comply with COVID protocol, as well as control access to the shared residence and driveway at this address. She is a responsible and good neighbor, and I support her in this endeavor. Λ Theresa Fleming, 2366 Montana Ave. E) Reference Information Site Description: Townhome Site Size: 0.03 acres Surrounding Land Uses North: Single Dwellings East: Single Dwellings South: Single Dwellings West: Single Dwellings Planning Existing Land Use: Low-Density Residential Existing Zoning: Single Dwelling Attachments: 1.Home Occupation License Resolution 2.Overview Map 3.2040 Future Land Use Map 4.Zoning Map 5.Application and Questionnaire 6.Condo Association Rules and Guidelines 7.Real Estate Property Information and Floor Plan 8.Photos 9.Planning Commission Meeting Minutes, dated January 19, 2021 City Council Packet Page Number 137 of 163 J2, Attachment 1 HOME OCCUPATION LICENSE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Renee McCoy is proposing a home-based fitness instruction business. 1.02 The property is located at 2328 Montana Avenue East and is legally described as: Unit 2328, Condominium Number 212, Acorn Greenhouses Condominiums, Ramsey County, Minnesota Property Identification Number 24-29-22-23-0050 Section 2. Standards. 2.01 Section 14-56 outlines the licensing requirements for home occupations on residential property. Section 3. Findings. 3.01 The proposal meets the specific home occupation license standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this home occupation license request. 1.On January 19, 2021, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2.On February 8, 2021, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and city staff. Section 5. City Council Action. 5.01 The City Council hereby _________ the resolution. Approval is based on the findings outlined in Section 2 of this resolution. Approval is subject to the applicant doing the following: 1.The applicant must apply to the City Clerk for a business license. This license must be renewed with the City Clerk on an annual basis. 2.Hours of operation for the business are limited to Monday through Friday, between 8:00 am and 6:00 pm. 3.Parking shall be provided on the property, in the property ownerÓs driveway. Public streets cannot be used for customer parking. City Council Packet Page Number 138 of 163 J2, Attachment 1 4.There shall only be one customer visiting the business at any time. 5.Other than the home occupation license holder, there shall be no other outside employees. __________ by the City Council of the City of Maplewood, Minnesota, on February 8, 2021. City Council Packet Page Number 139 of 163 J2, Attachment 2 December 22, 2020 City of Maplewood 2328 Montana Avenue East Legend Parcel 0390 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 140 of 163 J2, Attachment 3 2040 Future Land Use Map January 12, 2021 City of Maplewood Information Legend Future Land Use - 2040 Low Density Residential Medium Density Residential High Density Residential Mixed Use - Neighborhood Public/Institutional Open Space Park 0790 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 141 of 163 J2, Attachment 4 Zoning Map January 12, 2021 City of Maplewood Information Legend Zoning Open Space/Park Single Dwelling - Small Lot (r1s) Single Dwelling (r1) Double Dwelling (r2) Multiple Dwelling (r3) Planned Unit Development (pud) Light Manufacturing (m1) Neighborhood Commercial (nc) Limited Business Commercial (lbc) Parcel 0790 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 142 of 163 J2, Attachment 5 City Council Packet Page Number 143 of 163 J2, Attachment 5 City Council Packet Page Number 144 of 163 J2, Attachment 6 City Council Packet Page Number 145 of 163 J2, Attachment 6 City Council Packet Page Number 146 of 163 J2, Attachment 6 City Council Packet Page Number 147 of 163 J2, Attachment 6 City Council Packet Page Number 148 of 163 J2, Attachment 7 City Council Packet Page Number 149 of 163 J2, Attachment 7 City Council Packet Page Number 150 of 163 J2, Attachment 7 City Council Packet Page Number 151 of 163 J2, Attachment 7 City Council Packet Page Number 152 of 163 J2, Attachment 8 City Council Packet Page Number 153 of 163 J2, Attachment 8 City Council Packet Page Number 154 of 163 J2, City Council Packet Page Number 155 of 163 City Council Packet Page Number 156 of 163 J2, Attachment 8 City Council Packet Page Number 157 of 163 J2, Attachment 8 City Council Packet Page Number 158 of 163 J2, Attachment 8 City Council Packet Page Number 159 of 163 J2, Attachment 8 City Council Packet Page Number 160 of 163 J2, Attachment 8 City Council Packet Page Number 161 of 163 J2, Attachment 8 City Council Packet Page Number 162 of 163 J2, Attachment 9 MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 19, 2021 7:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E.PUBLIC HEARING 1.7:00 p.m. or later: Home Occupation License Resolution, 2328 Montana Avenue East Chairperson Arbuckle opened the public hearing. Renee McCoy, the applicant addressed the commission. Chairperson Arbuckle closed the public hearing. Commissioner Desaimoved to approvea resolution for aHome Occupation License for a home based business offering private fitness classes at the residential property located at 2328 Montana Avenue East. Seconded byCommissioner Ige. Ayes Î All The motion passed. This item will go to the city council on February 8, 2021. January 19, 2021 Planning CommissionMeetingMinutes City Council Packet Page Number 163 of 163