HomeMy WebLinkAbout2021-01-25 City Council Meeting MinutesMINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 25, 2021
Held Remotely Via Conference Call
Meeting No. 02-21
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:06 p.m. by Mayor Abrams.
Mayor Abrams highlighted the Ramsey County Library System and the resources
available to residents.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Council Presentations:
Heading Home Ramsey
Councilmember Villavicencio moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. January 11, 2021 City Council Meeting Minutes
Councilmember Juenemann moved to approve the January 11, 2021 City Council
Meetina Minutes as submitted.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
January 25, 2021
City Council Meeting Minutes
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Heading Home Ramsey
Mayor Abrams gave an update on the first meeting of Heading Home Ramsey.
ISD 623 Meeting
Councilmember Knutson added an update on the quarterly meeting he attended.
3. Resolution of Appreciation for Chief Steve Lukin's Service to Maplewood
Communications Director Sheeran introduced and played the video tribute to Chief
Lukin.
Mayor Abrams read the Resolution of Appreciation.
Chief Lukin addressed the council with words of thanks.
Councilmember Juenemann moved to approve the resolution of appreciation for Chief
Steve Lukin's service to Maplewood
Resolution 21-01-1905
RESOLUTION OF APPRECIATION FOR FIRE CHIEF STEVE LUKIN'S 43 YEARS OF
DEDICATED SERVICE TO THE MAPLEWOOD COMMUNITY
WHEREAS, Chief Steve Lukin started his firefighting career in 1977 as a
volunteer for the Gladstone Fire Department.
WHEREAS, Chief Lukin rose up the ranks to become Chief of the Maplewood
Fire Department, three years after our town's three independent companies merged.
WHEREAS, Chief Lukin managed several major transitions in the Fire/EMS
Department, including the transition of paramedic duties from the police department to
fire/ems, implementing the new 800-megahertz radio system for police and fire, working
on the transition of 911 dispatch to Ramsey County, overseeing two major station
consolidations to vastly improve efficiency, and helping establish an all fulltime
Firefighter/Paramedic Emergency Medical Service for the City of Maplewood.
WHEREAS, Chief Lukin is a leader in the field, usually one of the first to a
scene, especially in cardiac arrest cases, being honored with several Public Safety
Department Lifesaving Awards.
WHEREAS, Chief Lukin has served as a mentor, teacher and leader for scores
of young public safety professionals
January 25, 2021
City Council Meeting Minutes
WHEREAS, Chief Lukin is a life-long Maplewood resident who has been a
business owner in town and continues to be a friend of the community.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City
of Maplewood, Minnesota, and its citizens that the Chief Steve Lukin, is being extended
our gratitude and appreciation for his professionalism and dedicated service over the
past four decades.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
4. Presentation from Nature Center Task Force Representatives
City Manager Coleman introduced the item. Assistant City Manager/HR Director Sable
began the presentation. Communication Director Sheeran continued the presentation.
Nature Center Task Force members Jim Beardsley and Martha Wulff presented the
task force recommendations.
Councilmember Juenemann moved to accept the final report and recommendations of
the Nature Center Task Force and direct staff to prepare necessary next steps regarding
implementation.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
5. Presentation from Parks & Recreation Programming Task Force
Representatives
City Manager Coleman introduced the item. Assistant City Manager/HR Director Sable
began the presentation. Parks & Recreation Programming Task Force members
Dorothy Molstad, Vickie Lee -Her, Beth Watrud, & Michael Ericson presented the task
force recommendations.
Councilmember Juenemann moved to accept the final report and recommendations of
the Parks and Recreation Programming Task Force and direct staff to prepare
necessary next steps regarding implementation.
Seconded by Councilmember Cave Ayes —All, via roll call
The motion passed.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda items G3 and G4 were highlighted.
January 25, 2021
City Council Meeting Minutes
Councilmember Juenemann moved to approve agenda items G1-G4
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$
495,973.64
Checks #106971 thru #106981
dated 01 /12/21
$
622,639.01
Disbursements via debits to checking account
dated 01 /04/21 thru 01 /08/21
$
1,107,777.80
Checks #106982 thru #107018
dated 01 /19/21
$
350,933.04
Disbursements via debits to checking account
dated 01 /11 /21 thru 01 /15/21
$ 2,577,323.49 Total Accounts Payable
PAYROLL
$ 720,874.89 Payroll Checks and Direct Deposits dated 01/08/21
$ 1,617.60 Payroll Deduction check #99104370 thru #99104371
dated 11 /13/20
$ 722,492.49 Total Payroll
$ 3,299,815.98 GRAND TOTAL
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
2. 2021 Pay Equity Report
Councilmember Juenemann moved to approve the 2021 Pay Equity Report for
submission to Minnesota Manaaement & Budaet Department.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
3. Resolution to Accept Donation from Schmelz Countryside
January 25, 2021
City Council Meeting Minutes
Councilmember Juenemann moved to approve the resolution accepting the donation
made by Schmelz Countryside.
Resolution 21-01-1906
EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT
WHEREAS, Schmelz Countryside has presented to the Maplewood Public
Safety Department a donation in the amount of $2,000.00; and
WHEREAS, this donation is intended for the purpose of our equipment purchase
to benefit the Department; and
WHEREAS, the Maplewood City Council is appreciative of the donation and
commends Jonathan Schmelz, Jennifer Schmelz, and Schmelz Countryside for their
civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Public Safety Department as
designated; and
3. The appropriate budget adjustments be made.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
4. Joint Powers Agreement with Ramsey County to Add Social Worker to
Mental Health Outreach Team
Councilmember Juenemann moved to approve the Joint Powers Agreement, Business
Associate Agreement and Qualified Service Organization Agreement with Ramsey
County to add a social worker to the mental health outreach team.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
January 25, 2021
City Council Meeting Minutes
UNFINISHED BUSINESS
Resolution Awarding the Sale of G.O. CIP Bonds, Series 2021A
Finance Director Paulseth gave the staff report. Bruce Kimmel with Ehlers provided
further information.
Mayor Abrams moved to approve the resolution awarding the sale of General Obligation
Capital Improvement Bonds, Series 2021A in the original aggregate principal amount of
$9,500,000; Fixing their form and specifications; directing their execution and delivery;
and providing for their payment.
Resolution 21-01-1907
A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION CAPITAL
IMPROVEMENT BONDS, SERIES 2021A, IN THE ORIGINAL AGGREGATE
PRINCIPAL AMOUNT OF $9,500,000; FIXING THEIR FORM AND SPECIFICATIONS;
DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR
PAYMENT
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows
Section 1. Sale of Bonds.
1.01 Authority. It is hereby determined that:
(a) Pursuant to Minnesota Statutes, Chapter 475, as amended, including
without limitation, Section 475.521 (the "Act"), the City is authorized to finance certain
capital improvements under an approved capital improvement plan by the issuance of
general obligation bonds of the City payable from ad valorem taxes. Capital improvements
include the acquisition or betterment of public lands, buildings or other improvements for
the purpose of a city hall, library, public safety facility and public works facility (excluding
light rail transit or any activity related to it, or a park, road, bridge, administrative building
other than a city hall, or land for any of those activities).
(b) The City held a public hearing on December 14, 2020, regarding the Five -
Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of
Maplewood, Minnesota 2021-2025 (the "Plan") and regarding the issuance of bonds in the
maximum principal amount of $9,500,000 to finance planned capital improvements, all in
accordance with the Act. The Plan authorizes the issuance of bonds to pay the cost of
certain capital improvements identified therein, including, without limitation, the
construction of a new fire station in the City (the "Project").
(c) Following the public hearing, the City Council of the City (the "City Council")
adopted a resolution on December 14, 2020, adopting the Plan and authorizing the
issuance of bonds thereunder in the maximum principal amount of $9,500,000 to finance
the Project.
(d) The City Council has determined that, within 30 days after the hearing, no
petition for a referendum, signed by voters equal to five (5) percent of the votes cast in the
January 25, 2021
City Council Meeting Minutes
City in the last general election, on the issuance of bonds to pay costs of the Project was
received by the City in accordance with the Act.
(e) As required by the Act, the City has determined that:
(i) the expected useful life of the Project will be at least 5 years;
and
• (ii) the amount of principal and interest due in any year on all
outstanding bonds issued by the City under the Act, including the Bonds
(as defined below), will not exceed 0.16% of the estimated market value of
property in the City for taxes payable in 2021.
(f) It is necessary and expedient to the sound financial management of the
affairs of the City to issue its General Obligation Capital Improvement Bonds, Series
2021A (the "Bonds"), in the original aggregate principal amount of $9,500,000, to provide
financing for the Project.
(g) The City is authorized by Section 475.60, subdivision 2(9) of the Act to
negotiate the sale of the Bonds, it being determined that the City has retained an
independent municipal advisor in connection with such sale. The actions of the City staff
and the City's municipal advisor in negotiating the sale of the Bonds are ratified and
confirmed in all aspects.
1.02. Award to the Purchaser and Interest Rates. The proposal of Robert W. Baird & Co.,
Inc. (the "Purchaser"), to purchase the Bonds is hereby found and determined to be a
reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a
price of $9,926,723.50 (par amount of $9,500,000.00, plus original issue premium of
$491,304.75, less underwriter's discount of $64,581.25), plus accrued interest, if any, to
the date of delivery for Bonds bearing interest as follows:
Year of
Maturity
Interest
Rate
Year of
Maturity
Interest
Rate
2023
3.00%
2033
1.05%
2024
3.00
2034
1.15
2025
3.00
2035
1.25
2026
3.00
2036
1.30
2027
3.00
2037
1.35
2028
3.00
2038
1.40
2029
3.00
2039
1.45
2030
3.00
2040
1.50
2031
2.00
2041
1.55
2032
1.00
2042
1.60
True interest cost: 1.2681681 %
1.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase
price shall be credited to the Debt Service Fund hereinafter created, or deposited in the
Construction Fund hereinafter created, as determined by the City's Finance Director (the
"Finance Director") upon consultation with the City's municipal advisor. The Mayor and City
January 25, 2021
City Council Meeting Minutes
Manager are authorized to execute a contract with the Purchaser on behalf of the City, if
requested by the Purchaser.
1.04. Terms and Principal Amounts of Bonds. The City will forthwith issue and sell the
Bonds pursuant to the Act in the total principal amount of $9,500,000, originally dated
February 24, 2021, in the denomination of $5,000 each or any integral multiple thereof,
numbered No. R-1, and upward, bearing interest as above set forth, and maturing on
February 1 in the years and amounts as follows:
(The remainder of this page is intentionally left blank.)
Year of
Amount
Year of
Amount
Maturity
Maturity
2023
$125,000
2033
$505,000
2024
400,000
2034
510,000
2025
410,000
2035
515,000
2026
420,000
2036
520,000
2027
435,000
2037
530,000
2028
445,000
2038
535,000
2029
460,000
2039
545,000
2030
475,000
2040
550,000
2031
490,000
2041
560,000
2032
500,000
2042
570,000
1.05. Optional Redemption. The City may elect on February 1, 2030, and on any day
thereafter, to prepay Bonds maturing on or after February 1, 2031. Redemption may be
in whole or in part and if in part, at the option of the City and in such manner as the City
will determine. If less than all Bonds of a maturity are called for redemption, the City will
notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such
maturity to be redeemed and each participant will then select by lot the beneficial
ownership interests in such maturity to be redeemed. Prepayments will be at a price of
par plus accrued interest.
Section 2. Registration and Payment.
2.01. Registered Form. The Bonds will be issued only in fully registered form. The
interest thereon and, upon surrender of each Bond, the principal amount thereof, is
payable by check or draft issued by the Registrar described herein.
2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest
payment date preceding the date of authentication to which interest on the Bond has been
paid or made available for payment, unless (i) the date of authentication is an interest
payment date to which interest has been paid or made available for payment, in which
case the Bond will be dated as of the date of authentication, or (ii) the date of
authentication is prior to the first interest payment date, in which case the Bond will be
dated as of the date of original issue. The interest on the Bonds is payable on February
1 and August 1 of each year, commencing February 1, 2022, to the registered owners of
January 25, 2021
City Council Meeting Minutes
record as of the close of business on the 15th day of the immediately preceding month,
whether or not that day is a business day.
2.03. Registration. The City will appoint, a bond registrar, transfer agent, authenticating
agent and paying agent (the "Registrar"). The effect of registration and the rights and
duties of the City and the Registrar with respect thereto are as follows:
(a) Register. The Registrar will keep at its principal corporate trust office a
bond register in which the Registrar provides for the registration of ownership of Bonds
and the registration of transfers and exchanges of Bonds entitled to be registered,
transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed
by the registered owner thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an
attorney duly authorized by the registered owner in writing, the Registrar will authenticate
and deliver, in the name of the designated transferee or transferees, one or more new
Bonds of a like aggregate principal amount and maturity, as requested by the transferor.
The Registrar may, however, close the books for registration of any transfer after the 15th
day of the month preceding each interest payment date and until that interest payment
date.
(c) Exchange of Bonds. Whenever any Bonds are surrendered by the
registered owner for exchange the Registrar will authenticate and deliver one or more new
Bonds of a like aggregate principal amount and maturity as requested by the registered
owner or the owner's attorney in writing.
(d) Cancellation. All Bonds surrendered upon any transfer or exchange will be
promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Improper or Unauthorized Transfer. When a Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is
satisfied that the endorsement on the Bond or separate instrument of transfer is valid and
genuine and that the requested transfer is legally authorized. The Registrar will incur no
liability for the refusal, in good faith, to make transfers which it, in its judgment, deems
improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person
in whose name a Bond is at any time registered in the bond register as the absolute owner
of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment
of, or on account of, the principal of and interest on the Bond and for all other purposes,
and payments so made to a registered owner or upon the owner's order will be valid and
effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or
sums so paid.
(g) Taxes, Fees and Charges. The Registrar may impose a charge upon the
owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar
for any tax, fee or other governmental charge required to be paid with respect to the
transfer or exchange.
January 25, 2021
City Council Meeting Minutes
(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated
or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number,
maturity date and tenor in exchange and substitution for and upon cancellation of the
mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon
the payment of the reasonable expenses and charges of the Registrar in connection
therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar
of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the
ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity
in form, substance and amount satisfactory to it and as provided by law, in which both the
City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar
will be cancelled by the Registrar and evidence of such cancellation must be given to the
City. If the mutilated, destroyed, stolen or lost bond has already matured or been called
for redemption in accordance with its terms it is not necessary to issue a new Bond prior
to payment.
(i) Redemption. In the event any of the Bonds are called for redemption,
written notice thereof identifying the Bonds to be redeemed will be given by the Registrar
by mailing a copy of the redemption notice by first class mail (postage prepaid) 30 days
prior to the date of redemption to the registered owner of each Bond to be redeemed at
the address shown on the registration books kept by the Registrar and by publishing the
notice if required by law. Failure to give notice by publication or by mail to any registered
owner, or any defect therein, will not affect the validity of the proceedings for the
redemption of Bonds. Bonds so called for redemption will cease to bear interest after the
specified redemption date, provided that the funds for the redemption are on deposit with
the place of payment at that time.
2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services
Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City
Manager are authorized to execute and deliver, on behalf of the City, a contract with the
Registrar. Upon merger or consolidation of the Registrar with another corporation, if the
resulting corporation is a bank or trust company authorized by law to conduct such
business, the resulting corporation is authorized to act as successor Registrar. The City
agrees to pay the reasonable and customary charges of the Registrar for the services
performed. The City reserves the right to remove the Registrar upon 30 days' notice and
upon the appointment of a successor Registrar, in which event the predecessor Registrar
must deliver all cash and Bonds in its possession to the successor Registrar and deliver
the bond register to the successor Registrar. On or before each principal or interest due
date, without further order of the City Council, the City Manager must transmit to the
Registrar moneys sufficient for the payment of all principal and interest then due.
2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the
direction of the City Manager and executed on behalf of the City by the signatures of the
Mayor and the City Manager, provided that all signatures may be printed, engraved or
lithographed facsimiles of the originals. If an officer whose signature or a facsimile of
whose signature appears on the Bonds ceases to be such officer before the delivery of
any Bond, that signature or facsimile will nevertheless be valid and sufficient for all
purposes, the same as if the officer had remained in office until delivery. Notwithstanding
such execution, a Bond will not be valid or obligatory for any purpose or entitled to any
security or benefit under this resolution unless and until a certificate of authentication on
the Bond has been duly executed by the manual signature of an authorized representative
of the Registrar. Certificates of authentication on different Bonds need not be signed by
January 25, 2021
City Council Meeting Minutes
the same representative. The executed certificate of authentication on a Bond is
conclusive evidence that it has been authenticated and delivered under this resolution.
When the Bonds have been so prepared, executed and authenticated, the City Manager
will deliver the same to the Purchaser thereof upon payment of the purchase price in
accordance with the contract of sale heretofore made and executed, and the Purchaser is
not obligated to see to the application of the purchase price.
Section 3. Form of Bond.
3.01. Form of Bonds. The Bonds will be printed or typewritten in substantially the form
set forth in EXHIBIT B attached hereto.
3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain
a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered,
Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each
Bond.
Section 4. Pavment: Securitv: Pledaes and Covenants
4.01. Debt Service Fund. The Bonds are payable from the General Obligation Capital
Improvement Bonds, Series 2021A Debt Service Fund (the "Debt Service Fund") hereby
created. The Debt Service Fund shall be administered and maintained by the Finance
Director as a bookkeeping account separate and apart from all other funds maintained in
the official financial records of the City. Amounts in the Debt Service Fund are irrevocably
pledged to the Bonds. To the Debt Service Fund hereby created, there is hereby pledged
and irrevocably appropriated and there will be credited: (i) the proceeds of the ad valorem
taxes hereinafter levied for the Project (the "Taxes"), (ii) capitalized interest financed from
Bond proceeds, if any; (iii) any amount over the minimum purchase price of the Bonds paid
by the Purchaser, to the extent designated for deposit in the Debt Service Fund in
accordance with Section 1.03; (iv) all investment earnings on amounts in the Debt Service
Fund; and (v) any other funds appropriated for the payment of principal or interest on the
Bonds. If a payment of principal or interest on the Bonds becomes due when there is not
sufficient money in the Debt Service Fund to pay the same, the Finance Director is directed
to pay such principal or interest from the general fund or other funds of the City, and such
fund will be reimbursed for those advances out of the proceeds of Taxes when collected.
4.02. Construction Fund. The proceeds of the Bonds, less the appropriations for costs
of issuance of the Bonds and any other amount set forth in Section 4.01, together with any
other funds appropriated for the Project and Taxes collected during the construction of the
Project, will be deposited in a separate construction fund (the "Construction Fund") to be
used solely to defray expenses of the Project and the payment of principal and interest on
the Bonds prior to the completion and payment of all costs of the Project. Any balance
remaining in the Construction Fund after completion of the Project may be used to pay the
cost in whole or in part of any other improvement instituted under the Act under the direction
of the City Council. When the Project is completed and the cost thereof paid, the
Construction Fund is to be closed and any balance remaining therein and subsequent
collections of Taxes for the Project are to be deposited in the Debt Service Fund.
4.03. Costs of Issuance. The City authorizes the Purchaser to forward the amount of
proceeds of the Bonds allocable to the payment of issuance expenses to Old National
January 25, 2021
City Council Meeting Minutes
Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the
City's municipal advisor.
4.04. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the
Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable
property in the City, which will be spread upon the tax rolls and collected with and as part
of other general taxes of the City. The taxes will be credited to the Debt Service Fund
above provided and will be in the years and amounts as set forth in EXHIBIT C attached
hereto.
4.05. General Obligation Pledge. For the prompt and full payment of principal of and
interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing
powers of the City are irrevocably pledged. If a payment of principal of or interest on the
Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay
the same, the City Manager is directed to pay such principal or interest from the general
fund of the City, and the general fund will be reimbursed for those advances out of the
proceeds of Assessments and Taxes when collected.
4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby
determined that the estimated collection of the foregoing Taxes will produce at least 5% in
excess of the amount needed to meet when due the principal and interest payments on the
Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are
paid, provided that at the time the City makes its annual tax levies the City Finance Director
may certify to the Director of Property Records and Revenue of Ramsey County (the
"County Auditor") the amount available in the Debt Service Fund to pay principal and
interest due during the ensuing year, and the County Auditor will thereupon reduce the levy
collectible during such year by the amount so certified.
4.07. Certificate of County Auditor as to Registration. The City Manager is authorized
and directed to file a certified copy of this resolution with the County Auditor and to obtain
the certificate required by Section 475.63 of the Act.
Section 5. Authentication of Transcript.
5.01. City Proceedings and Records. The officers of the City are authorized and directed
to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified
copies of proceedings and records of the City relating to the Bonds and to the financial
condition and affairs of the City, and such other certificates, affidavits and transcripts as
may be required to show the facts within their knowledge or as shown by the books and
records in their custody and under their control, relating to the validity and marketability of
the Bonds, and such instruments, including any heretofore furnished, may be deemed
representations of the City as to the facts stated therein.
5.02. Certification as to Final Official Statement. The Mayor and the City Manager are
authorized and directed to certify that they have examined the Final Official Statement
prepared and circulated in connection with the issuance and sale of the Bonds and that to
the best of their knowledge and belief the Final Official Statement is a complete and
accurate representation of the facts and representations made therein as of the date of the
Final Official Statement.
January 25, 2021
City Council Meeting Minutes
5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are
hereby authorized and directed to furnish to the Purchaser at the closing such certificates
as are required as a condition of sale. Unless litigation shall have been commenced and
be pending questioning the Bonds or the organization of the City or incumbency of its
officers, at the closing the Mayor and the City Manager shall also execute and deliver to
the Purchaser a suitable certificate as to absence of material litigation, and the Finance
Director shall also execute and deliver a certificate as to payment for and delivery of the
Bonds.
5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager,
and the Finance Director, to this resolution or to any certificate authorized to be executed
hereunder shall be as valid as an original signature of such party and shall be effective to
bind the City thereto. For purposes hereof, (i) "electronic signature" means (a) a manually
signed original signature that is then transmitted by electronic means or (b) a signature
obtained through DocuSign or Adobe or a similarly digitally auditable signature gathering
process; and (ii) "transmitted by electronic means" means sent in the form of a facsimile or
sent via the internet as a portable document format ("pdf") or other replicating image
attached to an electronic mail or internet message.
Section 6. Tax Covenants.
6.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to
time of the Bonds that it will not take or permit to be taken by any of its officers, employees or
agents any action which would cause the interest on the Bonds to become subject to taxation
under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury
Regulations promulgated thereunder, in effect at the time of such actions, and that it will take
or cause its officers, employees or agents to take, all affirmative action within its power that
may be necessary to ensure that such interest will not become subject to taxation under the
Code and applicable Treasury Regulations, as presently existing or as hereafter amended
and made applicable to the Bonds.
6.02. Rebate. The City will comply with all requirements necessary under the Code to
establish and maintain the exclusion from gross income of the interest on the Bonds under
Section 103 of the Code, including without limitation requirements relating to temporary
periods for investments, limitations on amounts invested at a yield greater than the yield
on the Bonds, and the rebate of excess investment earnings to the United States (unless
the City qualifies for any exemption from rebate requirements based on timely expenditure
of proceeds of the Bonds, in accordance with the Code and applicable Treasury
Regulations).
6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of
the Bonds or the Project financed by the Bonds, or to cause or permit them or any of them
to be used, in such a manner as to cause the Bonds to be "private activity bonds" within
the meaning of Sections 103 and 141 through 150 of the Code.
6.04. Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified
tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City
makes the following factual statements and representations:
Code;
(a) the Bonds are not "private activity bonds" as defined in Section 141 of the
January 25, 2021
City Council Meeting Minutes
(b) the City hereby designates the Bonds as "qualified tax-exempt obligations"
for purposes of Section 265(b)(3) of the Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than
any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by
the City (and all subordinate entities of the City) during calendar year 2021 will not exceed
$10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during
calendar year 2021 have been designated for purposes of Section 265(b)(3) of the Code.
6.05. Procedural Requirements. The City will use its best efforts to comply with any
federal procedural requirements which may apply in order to effectuate the designations
made by this section.
6.06. Reimbursement. The City has or may have incurred certain expenditures with
respect to the Project that were financed temporarily from other sources but are expected to
be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse
certain costs of the Project from proceeds of the Bonds (the "Declaration"). This Declaration
is intended to constitute a declaration of official intent for purposes of the Section 1.150-2
of the Treasury Regulations promulgated under the Code.
Section 7. Book -Entry System; Limited Obligation of City.
7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten
or printed fully registered Bond for each of the maturities of the Bonds as set forth in
Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered
in the registration books kept by the Registrar in the name of Cede & Co., as nominee for
The Depository Trust Company, New York, New York, and its successors and assigns
("DTC'). Except as provided in this section, all of the outstanding Bonds will be registered
in the registration books kept by the Registrar in the name of Cede & Co., as nominee of
DTC.
7.02. Participants. With respect to Bonds registered in the registration books kept by the
Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the
Paying Agent will have no responsibility or obligation to any broker dealers, banks and
other financial institutions from time to time for which DTC holds Bonds as securities
depository (the "Participants") or to any other person on behalf of which a Participant holds
an interest in the Bonds, including but not limited to any responsibility or obligation with
respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with
respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any
other person (other than a registered owner of Bonds, as shown by the registration books
kept by the Registrar) of any notice with respect to the Bonds, including any notice of
redemption, or (iii) the payment to any Participant or any other person, other than a
registered owner of Bonds, of any amount with respect to principal of, premium, if any, or
interest on the Bonds. The City, the Registrar and the Paying Agent may treat and
consider the person in whose name each Bond is registered in the registration books kept
by the Registrar as the holder and absolute owner of such Bonds for the purpose of
payment of principal, premium and interest with respect to such Bond, for the purpose of
registering transfers with respect to such Bond, and for all other purposes. The Paying
January 25, 2021
City Council Meeting Minutes
Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the
order of the respective registered owners, as shown in the registration books kept by the
Registrar, and all such payments will be valid and effectual to fully satisfy and discharge
the City's obligations with respect to payment of principal of, premium, if any, or interest
on the Bonds to the extent of the sum or sums so paid. No person other than a registered
owner of Bonds, as shown in the registration books kept by the Registrar, will receive a
certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the
City Manager of a written notice to the effect that DTC has determined to substitute a new
nominee in place of Cede & Co., the words "Cede & Co." will refer to such new nominee
of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy
of the same to the Registrar and Paying Agent.
7.03. Representation Letter. The City has heretofore executed and delivered to DTC a
Blanket Issuer Letter of Representations (the "Representation Letter") which shall govern
payment of principal of, premium, if any, and interest on the Bonds and notices with
respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City
with respect to the Bonds will agree to take all action necessary for all representations of
the City in the Representation Letter with respect to the Registrar and Paying Agent,
respectively, to be complied with at all times.
7.04. Transfers Outside Book -Entry System. In the event the City, by resolution of the
City Council, determines that it is in the best interests of the persons having beneficial
interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC,
whereupon DTC will notify the Participants, of the availability through DTC of Bond
certificates. In such event the City will issue, transfer and exchange Bond certificates as
requested by DTC and any other registered owners in accordance with the provisions of
this resolution. DTC may determine to discontinue providing its services with respect to
the Bonds at any time by giving notice to the City and discharging its responsibilities with
respect thereto under applicable law. In such event, if no successor securities depository
is appointed, the City will issue and the Registrar will authenticate Bond certificates in
accordance with this resolution and the provisions hereof will apply to the transfer,
exchange and method of payment thereof.
7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to
the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of
DTC, payments with respect to principal of, premium, if any, and interest on the Bond and
notices with respect to the Bond will be made and given, respectively in the manner
provided in DTC's Operational Arrangements, as set forth in the Representation Letter.
Section 8. Continuing Disclosure.
8.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure Certificate"
means that certain Continuing Disclosure Certificate executed by the Mayor and the City
Manager and dated the date of issuance and delivery of the Bonds, as originally executed
and as it may be amended from time to time in accordance with the terms thereof.
8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City
hereby covenants and agrees that it will comply with and carry out all of the provisions of
the Continuing Disclosure Certificate. Notwithstanding any other provision of this
resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to
be considered an event of default with respect to the Bonds; however, any Bondholder
January 25, 2021
City Council Meeting Minutes
may take such actions as may be necessary and appropriate, including seeking mandate
or specific performance by court order, to cause the City to comply with its obligations
under this Section.
Section 9. Defeasance. When all Bonds and all accrued interest thereon have been
discharged as provided in this section, all pledges, covenants and other rights granted by
this resolution to the holders of the Bonds will cease, except that the pledge of the full faith
and credit of the City for the prompt and full payment of the principal of and interest on the
Bonds will remain in full force and effect. The City may discharge the Bonds which are due
on any date by depositing with the Registrar on or before that date a sum sufficient for the
payment thereof in full. If any Bond should not be paid when due, it may nevertheless be
discharged by depositing with the Registrar a sum sufficient for the payment thereof in full
with interest accrued to the date of such deposit.
(The remainder of this page is intentionally left blank.)
January 25, 2021
City Council Meeting Minutes
EXHIBIT A
PROPOSALS
g E H L E R S
liloll
$9,500,000 General Obligation Capital Improvement Bonds, Sedes 2021A
City of Maplewood, Minnesota
SALE: January 25, 2021
RadngS&P Global Ratings "AA+"
Tax Exempt - Bmik Qualified
NET TRUE
MAIVRITY REOFFERr�G INTEREST r�TEREST
N.VNIE OF BIDDER (February I) RATE 17LELD PRICE COST RATE
BAIRD
1uR, hvaukee. Wiscomm
C1 King & Associates
Coffiers Securities LLC'
Vinuig-Sparks IBG, Limited
Partnership
Echvayd Jones
Fidelity Capital Market
Crews & Associates, hir
Davenport & Co. L-L L.C.
Duncan-Wilhams, hic
Loop C'apital Markets
Ctaanntt2° Club Barl
Opperilieriner & Co
Stu nRidge Partners
Sierra Pacific Sectuities
Isaak Bond Investuents, litc
UMB Bank,,N A.
Wintnist Investnents, LLC
F.TsIS Boruts Inc.
First Kentucky Sectirities Corp
BNT17'deflou Capital Markets
]uIidland Securities
Nlulti-Bard,,, Secunue. Inc,
First Southem LLC
Diamur Sectuities
First Bankm'Banc Securities, Inc.
Momtainsich- SeCLU'Ifies LLC
StoneX Financial Inc.
Corvanerce Bmik, N A
2023
3,000%
00.220%
2024
3.0100ox,
0.250%
2025
3,0W%
0, 300%
2026
100F"%
0,400%
2027
3.0000l
0.500'%
2028
3.0W%
0.600%
2029
3.01005 i
0.700%
2030
3,000%
00.5000/0
2031
2.000%
00.550%
2032
1.00051
LOW'.
1033
1050%
1050%
2034
1,150%
1,150%
2035
1250'°1
1.250°1�
1036
1.300%
1.300%
2037
1,350%
1,350%
2038
1.400%
1.400%
2039
1.450%
L450%
2040
1.5w%
1. 500%
2041
1550%
1550%
20042
1,600%
L600%
S9942,004 40 $1,485,016 63 1.2620%
Subsequent to bid opetring the individual maturity aniounts were adjusted.
Adjusted Price - $9,926,723.50 Adjusted Net Interest Cost - $L 519,018.62 Adjusted TIC - 1 . 268 1 %
91 LY lJ1laUN, 01 Lf Nrt 6tt WV fH A I W af I I'� C v I
I efi'w"' iro, C01"
January 25, 2021
City Council Meeting Minutes
NET TRUE
REOFFERING INTEREST r-STEREST
NAME OF BIDDER (Feba-mary 1) RATF kULD PRICE COST RATE
I1ORTEL.400 SECURITM5. DK.
Nf=eapohs, Nfi=Iesota
FEEN FWANCIAL CAPITAL
MAYMETS
NUIUPpis, Teamessee
RIPER SAIMLERk M
Mmaeopolis, as soma
RAYMOND JAMES &
ASS(X1ATES, UX,
Memphm Tennessee
BOK MUNCIALSE(MWIIES
nX
Milwaukee, wmcoasia
$9,982,094 65 $1,438,713.61 1.26X01i
$9,911,452 914 $1,504,576.22 1.279*6
W909102.00 $1.530,032,07 L302,00,i
$9 037,143 05 $1,7(44"-29 1,4449%
$ M370,19665 $1,921,57113 15105%
Bid Tabulation
City of maplewooa. 1tfmnesota
$9,500,000 General Obligation Capital Impiovement Bonds. Series, 2021A
January 25, 2021
City Council Meeting Minutes
Tanuaij2 5, 20,21
Page 2
No. R-
EXHIBIT B
FORM OF BOND
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
GENERAL OBLIGATION CAPITAL IMPROVEMENT BOND
SERIES 2021A
Date of
Rate Maturity Original Issue CUSIP
% February 1, 20_ February 24, 2021 565557 _
Registered Owner: Cede & Co.
The City of Maplewood, Minnesota, a duly organized and existing municipal corporation
in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value
received hereby promises to pay to the Registered Owner specified above or registered assigns,
the principal sum set forth above on the Maturity Date specified above, unless called for earlier
redemption, with interest thereon from the date hereof at the annual Rate specified above
(calculated on the basis of a 360-day year of twelve 30 day months), payable February 1 and
August 1 in each year, commencing February 1, 2022, to the person in whose name this Bond is
registered at the close of business on the 15th day (whether or not a business day) of the
immediately preceding month. The interest hereon and, upon presentation and surrender hereof,
the principal hereof are payable in lawful money of the United States of America by check or draft
by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent,
Transfer Agent and Authenticating Agent, or its designated successor under the Resolution
described herein. For the prompt and full payment of such principal and interest as the same
respectively become due, the full faith and credit and taxing powers of the City have been and
are hereby irrevocably pledged.
The City may elect on February 1, 2030, and on any day thereafter to prepay Bonds due
on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option
of the City and in such manner as the City will determine. If less than all Bonds of a maturity are
called for redemption, the City will notify The Depository Trust Company ("DTC") of the particular
amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's
interest in such maturity to be redeemed and each participant will then select by lot the beneficial
ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus
accrued interest.
This Bond is one of an issue in the aggregate principal amount of $9,500,000 all of like
original issue date and tenor, except as to number, maturity date, interest rate, denomination and
redemption privilege, all issued pursuant to a resolution adopted by the City Council of the City
(the "City Council") on January 25, 2021 (the "Resolution"), for the purpose of providing money to
aid in financing a portion of construction costs for a new fire station within the City, as outlined in
January 25, 2021
City Council Meeting Minutes
the City's Five -Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City
of Maplewood, Minnesota 2021-2025, pursuant to and in full conformity with the Constitution and
laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended,
specifically Section 475.521, and the principal hereof and interest hereon are payable from ad
valorem taxes, as set forth in the Resolution to which reference is made for a full statement of
rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged
for payment of this Bond and the City Council has obligated itself to levy additional ad valorem
taxes on all taxable property in the City in the event of any deficiency in taxes pledged, which
additional taxes may be levied without limitation as to rate or amount. The Bonds of this series
are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple
thereof of single maturities.
The City Council has designated the issue of Bonds of which this Bond forms a part as
"qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended (the "Code") relating to disallowance of interest expense for financial
institutions and within the $10 million limit allowed by the Code for the calendar year of issue.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond
is transferable upon the books of the City at the principal office of the Bond Registrar, by the
registered owner hereof in person or by the owner's attorney duly authorized in writing, upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or the owner's attorney; and may also be surrendered in
exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City
will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner,
of the same aggregate principal amount, bearing interest at the same rate and maturing on the
same date, subject to reimbursement for any tax, fee or governmental charge required to be paid
with respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond
is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose
of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will
be affected by any notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts,
conditions and things required by the Constitution and laws of the State of Minnesota, to be done,
to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order
to make it a valid and binding general obligation of the City in accordance with its terms, have
been done, do exist, have happened and have been performed as so required, and that the
issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional
or statutory limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit
under the Resolution until the Certificate of Authentication hereon has been executed by the Bond
Registrar by manual signature of one of its authorized representatives.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City
Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures
of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth
below.
Dated: February 24, 2021
January 25, 2021
City Council Meeting Minutes
(Facsimile)
Mayor
CITY OF MAPLEWOOD, MINNESOTA
(Facsimile)
City Manager
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
BOND TRUST SERVICES
CORPORATION
as
Authorized Representative
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, will be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM -- as tenants in common
TEN ENT -- as tenants by entireties
JT TEN -- as joint tenants with right of
survivorship and not as tenants in common
UNIF GIFT MIN ACT
Custodian
(Cust) (Minor)
under Uniform Gifts or Transfers to Minors
Act, State of
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and all rights thereunder, and
does hereby irrevocably constitute and appoint attorney to
transfer the said Bond on the books kept for registration of the within Bond, with full power of
substitution in the premises.
Dated:
January 25, 2021
City Council Meeting Minutes
Notice: The assignor's signature to this assignment must correspond with the
name as it appears upon the face of the within Bond in every particular,
without alteration or any change whatever.
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the
Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program
("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other
such "signature guarantee program" as may be determined by the Registrar in addition to, or in
substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of
1934, as amended.
The Bond Registrar will not effect transfer of this Bond unless the information concerning
the assignee requested below is provided.
Name and Address:
(Include information for all joint owners if this Bond
is held by joint account.)
Please insert social security or other
identifying number of assignee
PROVISIONS AS TO REGISTRATION
The ownership of the principal of and interest on the within Bond has been registered on
the books of the Registrar in the name of the person last noted below.
Date of Registration Registered Owner Signature of Registrar
Cede & Co.
Federal ID #13-2555119
EXHIBIT C
TAX LEVY SCHEDULE
January 25, 2021
City Council Meeting Minutes
YEAR *
TAX LEVY
2021
$179,738.60
2022
323,255.63
2023
608,068.13
2024
605,968.13
2025
603,553.13
2026
606,073.13
2027
602,870.63
2028
604,603.13
2029
605,863.13
2030
606,650.63
2031
606,860.63
2032
606,860.63
2033
606,543.00
2034
605,634.75
2035
604,125.38
2036
607,527.38
2037
605,264.63
2038
607,900.13
2039
604,852.50
2040
606,690.00
2041
608,076.00
*Year tax levy collected
Seconded by Councilmember Juenemann Ayes— All, via roll call
The motion passed.
J. NEW BUSINESS
1. Saint John's Hospital, 1575 Beam Avenue East
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
Community Development Director Thomson gave the staff report.
Councilmember Juenemann moved to approve a resolution for a conditional use permit
amendment which approves a 21,000-square-foot vertical building expansion to be
constructed at 1575 Beam Avenue East.
Resolution 21-01-1908
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as
follows:
Section 1. Background.
January 25, 2021
City Council Meeting Minutes
1.01 Fairview has requested approval of a conditional use permit amendment.
1.02 The property is located at 1575 Beam Avenue East and is legally described as:
PIN: 032922130014 — The Southwest Quarter of the Northeast Quarter of Section 3,
Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the
Government Survey thereof except the following parcels:
The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly
of the South 660.00 feet thereof.
Commencing at the southwest corner of said Southwest Quarter of the Northeast
Quarter, being the center of said Section 3, said point being marked by a Ramsey
County monument; thence along the west line of said Southwest Quarter of the
Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of
bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of
beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of
South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of
North 124.13 feet to the point of beginning.
Subject to easements of record.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
January 25, 2021
City Council Meeting Minutes
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering the conditional use
permit for a planned unit development amendment request.
1. On January 19, 2021, the planning commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission recommended that the
city council approve this resolution.
2. On January 25, 2021, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the following
conditions.
1. All construction shall follow the approved plans, date -stamped December 24,
2020. The planning staff may approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void.
3. The city council shall review this permit in one year.
4. The property owner shall maintain at least 1,252 parking spaces on the hospital
campus. Parking spaces shall be at least 9.5 feet wide; employee parking may be 9 feet
wide
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve a resolution for a design review for a
21,000-square-foot vertical building expansion to be constructed at 1575 Beam Avenue
East.
Resolution 21-01-1909
January 25, 2021
City Council Meeting Minutes
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Fairview has requested approval of a design review.
1.02 The property is located at 1575 Beam Avenue East and is legally described as:
PIN: 032922130014 — The Southwest Quarter of the Northeast Quarter of Section 3,
Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the
Government Survey thereof except the following parcels:
The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly
of the South 660.00 feet thereof.
Commencing at the southwest corner of said Southwest Quarter of the Northeast
Quarter, being the center of said Section 3, said point being marked by a Ramsey
County monument; thence along the west line of said Southwest Quarter of the
Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of
bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of
beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of
South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of
North 124.13 feet to the point of beginning.
Subject to easements of record.
1.03 On January 19, 2021, the community design review board reviewed this request.
The applicant was provided the opportunity to present information to the community
design review board. The community design review board considered all of the
comments received and the staff report, which are incorporated by reference into this
resolution.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not impair
the desirability of investment or occupation in the neighborhood; that it will not
unreasonably interfere with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping with the
character of the surrounding neighborhood and are not detrimental to the harmonious,
orderly and attractive development contemplated by this article and the city's
comprehensive municipal plan.
3. That the design and location of the proposed development would provide a desirable
January 25, 2021
City Council Meeting Minutes
environment for its occupants, as well as for its neighbors, and that it is aesthetically of
good composition, materials, textures and colors.
Section 3. City Council Action.
3.01.1 The above -described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the site must
be developed and maintained in substantial conformance with the design plans date -
stamped December 24, 2020. Approval is subject to the applicant doing the following:
1. Obtain a conditional use permit from the city council for this expansion.
2. Repeat this review in two years if the city has not issued a building permit for this
project.
3. All requirements of the city engineer, fire marshal and building official must be met.
4. Rooftop vents and equipment shall be screened from view from residential properties
to the north and west.
5. All work shall follow the approved plans. The director of community development
may approve minor changes.
6. On the west elevation, the existing metal capping on the parapet wall shall remain
consistent in its size and placement between the existing brick and new addition
materials.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
2. Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08
a. Resolution Accepting Feasibility Study, Authorizing Preparation of
Plans & Specifications, and Calling for a Public Hearing
b. Recommendation on Assessment Hearing Date
Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave
the presentation.
Councilmember Juenemann moved to approve a resolution accepting the feasibility
report, authorizing the preparation of plans and specifications, and calling for a public
hearing at 7:00 p.m. on March 8, 2021 for the Montana -Nebraska Area Pavement
Rehabilitation, City Project 20-08.
Resolution 21-01-1910
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF
PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to a resolution of the council adopted October 121h, 2020,
a report has been prepared by the City Engineering Division with reference to the
improvement of Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08,
January 25, 2021
City Council Meeting Minutes
and this report was received by the council on January 251h, 2021.
WHEREAS, the report provides information regarding whether the
proposed project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1. The City Council will consider the Montana -Nebraska Area Pavement
Rehabilitation, City Project 20-08 in accordance with the report and the assessment of
abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of $2,328,400.
2. The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and
specifications for the making of said improvement.
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$2,328,400 shall be established. The proposed financing plan is as follows:
Estimated Project Cost Recovery
Funding Source
Total Amount
% of Total
Street Revitalization Fund
$886,643
38%
Special Benefit Assessments
$921,657
40%
Sanitary Sewer Fund
$119,100
5%
Environmental Utility Fund
$310,900
13%
W.A.C. Fund
$90,100
4%
Total Estimated Project Funding:
$2,328,400
100%
A public hearing shall be held on such proposed improvement on the 81h day of March,
2021 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing
and improvement as required bylaw.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
Council gave consensus to hold the assessment hearings in September of 2021.
3. Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09
a. Resolution Accepting Feasibility Study, Authorizing Preparation of
Plans & Specifications, and Calling for a Public Hearing
b. Recommendation on Assessment Hearing Date
Assistant City Engineer Jarosch gave the presentation.
Councilmember Juenemann moved to approve a resolution accepting the feasibility
report, authorizing the preparation of plans and specifications, and calling for a public
hearina at 7:00 o.m. on March 8. 2021 for the Southcrest-Ferndale Area Pavement
January 25, 2021
City Council Meeting Minutes
Rehabilitation. Citv Proiect 20-09.
Resolution 21-01-1911
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF
PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to a resolution of the council adopted October 121h, 2020,
a report has been prepared by the City Engineering Division with reference to the
improvement of Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09,
and this report was received by the council on January 251h, 2021.
WHEREAS, the report provides information regarding whether the
proposed project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED By the City Council of
Maplewood, Minnesota:
1. The City Council will consider the Southcrest-Ferndale Area Pavement
Rehabilitation, City Project 20-09 in accordance with the report and the assessment of
abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of $2,072,200.
2. The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and
specifications for the making of said improvement.
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$2,072,200 shall be established. The proposed financing plan is as follows:
Estimated Project Cost Recovery
Funding Source
Total Amount
% of Total
Street Revitalization Fund
$1,005,450
49%
Special Benefit Assessments
$727,950
35%
Sanitary Sewer Fund
$106,000
5%
Environmental Utility Fund
$154,000
7%
W.A.C. Fund
$78,800
4%
Total Estimated Project Funding:
$2,072,200
100%
4. A public hearing shall be held on such proposed improvement on the 81h day of
March, 2021 at 7:00 PM. The City Clerk shall give mailed and published notice of such
hearing and improvement as required bylaw.
Seconded by Councilmember Cave Ayes — All, via roll call
The motion passed.
K. AWARD OF BIDS
None
January 25, 2021
City Council Meeting Minutes
ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 9:42 p.m.
Andrea Sindt, City Clerk
January 25, 2021
City Council Meeting Minutes