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Home My WebLink About2021-01-25 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 25, 2021 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 925 4262 4120# No Participant ID, Enter # When Prompted Meeting No. 02-21 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.January 11, 2021 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Resolution of Appreciation for Chief Steve Lukin’s Service to Maplewood 4.Presentation from Nature Center Task Force Representatives 5.Presentation from Parks & Recreation Programming Task Force Representatives G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.2021 Pay Equity Report 3.Resolution to Accept Donation from Schmelz Countryside 4.Joint Powers Agreement with Ramsey County to Add Social Worker to Mental Health Outreach Team H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS 1.Resolution Awarding the Sale of G.O. CIP Bonds, Series 2021A J.NEW BUSINESS 1.Saint John’s Hospital, 1575 Beam Avenue East a.Conditional Use Permit Amendment Resolution b.Design Review Resolution 2.Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08 a.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing b.Recommendation on Assessment Hearing Date 3.Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 a.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing b.Recommendation on Assessment Hearing Date K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 11, 2021 Held Remotely Via Conference Call Meeting No. 01-21 A.CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams gave a tribute to longtime resident and commissioner Lorraine Fischer, who passed away recently. City Clerk Sindt delivered the ceremonial swearing in of Mayor Abrams, Councilmember Knutson, Councilmember Villavicencio, and Councilmember Cave. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: Staff Retirement Regional Council of Mayors Virtual Meeting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.December 14, 2020 City Council Meeting Minutes Councilmember Knutson moved to approve the December 14, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – 3, via roll call Abstain – Councilmember Villavicencio Councilmember Cave City Council Packet Page Number 1 of 204 E1 The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2.Council Presentations Staff Retirement Councilmember Juenemann acknowledged the retirement of Fire Chief Steve Lukin and thanked him for his many years of dedicated service. Regional Council of Mayors Virtual Meeting Mayor Abrams gave an update on the Regional Council of Mayors zoom meeting regarding post-pandemic planning for cities. 3.2021 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the motion to approve the 2021 City Council appointments to boards, commissions and miscellaneous groups. Acting Mayor* Councilmember Juenemann *Rotation of acting mayors: 2015 Abrams, 2016 Xiong, 2017 Juenemann, 2018 Smith, 2019 Juenemann (normal rotation interrupted by appointments),2020 Knutson Acting Mayor Pro Tem Councilmember Knutson Auditor Contact Mayor Abrams Councilmember Juenemann Community Design Review Board Councilmember Knutson Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Andrea Sindt City Personnel Officer Terrie Rameaux City Law Enforcement Officer Scott Nadeau Development Committee** Mayor Abrams Councilmember Juenemann **Rotate councilmember to join mayor to work with City Manager on annual performance evaluation: 2016 Abrams, 2017 Juenemann, 2018 Xiong, 2019 Smith, 2020 Knutson City Council Packet Page Number 2 of 204 E1 Environment & Natural Resources Councilmember Juenemann Commission Shann Finwall (Staff Liaison) Gold Line Partners - CMC Councilmember Cave (fka Gateway Corridor Commission) Mayor Abrams (Alternate) Gold Line BRT – PAC Councilmember Cave Steve Love (Alternate) Heading Home Ramsey Mayor Abrams (through RCLLG) Councilmember Juenemann (Alternate) Heritage Preservation Commission Councilmember Villavicencio Mike Sable (Staff Liaison) Housing & Economic Development Councilmember Knutson Commission Mike Martin (Staff Liaison) Maplewood Communications Mayor Abrams Councilmember Knutson (Alternate) Maplewood Green Team Councilmember Juenemann Shann Finwall (Staff Liaison) Official Newspaper Pioneer Press Parks & Recreation Commission Councilmember Villavicencio Audra Robbins (Staff Liaison) Planning Commission Councilmember Knutson Mike Martin (Staff Liaison) Ramsey County Dispatch Councilmember Juenemann Policy Committee Mayor Abrams (Alternate) Ramsey County League of Mayor Abrams of Local Governments Councilmember Villavicencio (Alternate) Regional Mayors Mayor Abrams Rice/Larpenteur Project Mayor Abrams Councilmember Juenemann (Alternate) Shann Finwall (Staff Liaison) Rush Line Corridor Mayor Abrams Councilmember Cave (Alternate) Melinda Coleman (Staff Liaison) St. Paul Regional Water Services Mayor Abrams Board of Water Commissioners Melinda Coleman (Alternate) City Council Packet Page Number 3 of 204 E1 Suburban Area Chamber of Commerce Melinda Coleman Mayor Abrams (Representative) Councilmember Knutson (Representative) Suburban Rate Authority Steve Love Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4 and G6 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G6 Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1. Approval of Claims ACCOUNTS PAYABLE: $ 319,206.66 Checks #106856 thru # 106885 dated 12/115/20 $ 634,391.04 Disbursements via debits to checking account dated 12/07/20 thru 12/11/20 $ 448,290.27 Checks #106886 thru # 106909 dated 12/22/20 $ 339,787.97 Disbursements via debits to checking account dated 12/14/20 thru 12/18/20 $ 817,421.45 Checks #106910 thru # 106951 dated 12/29/20 $ 578,319.55 Disbursements via debits to checking account dated 12/21/20 thru 12/25/20 $ 356,362.33 Checks #106953 thru # 106970 dated 01/05/21 $ 200,701.60 Disbursements via debits to checking account dated 12/28/20 thru 01/01/21 $ 3,694,480.87 Total Accounts Payable City Council Packet Page Number 4 of 204 E1 PAYROLL $ 635,601.94 Payroll Checks and Direct Deposits dated 12/11/20 $ 1,421.00 Payroll Deduction check # 99104399 thru # 99104400 dated12/11/20 $ 624,383.86 Payroll Checks and Direct Deposits dated 12/24/20 $ 2,422.10 Payroll Deduction check # 99104413 thru # 99104415 dated 12/24/20 $ 1,263,828.90 Total Payroll $ 4,958,309.77 GRAND TOTAL Councilmember Juenemann moved to approve the approval of claims. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Resolution Designating Depositories for City Funds Councilmember Juenemann moved to approve the resolution designating depositories for city funds. Resolution 21-01-1902 DESIGNATING DEPOSITORIES FOR CITY FUNDS BE IT RESOLVED, that the following be and hereby are selected as depositories for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC Oppenheimer BE IT FURTHER RESOLVED that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that any funds in the above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE IT FURTHER RESOLVED that these depository designations are effective until December 31, 2021. Seconded by Councilmember Cave Ayes – All, via roll call City Council Packet Page Number 5 of 204 E1 The motion passed. 3. Resolution Approving 2021 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Councilmember Juenemann moved to approve the temporary/seasonal and casual part- time pay rates resolution adjusting the minimum wage to reflect the new minimum wage for January 1, 2021. Resolution 21-01-1903 2021 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2021 upon Council approval. Accountant $10.08-30.00 per hour Accounting Technician $10.08-22.00 per hour Administrative Assistant $10.08-23.00 per hour Background Investigator$25.00-40.00per hour Building Inspector $14.00-35.00per hour Building Attendant$10.08-15.00 per hour CSO $14.50-19.50 per hour Election Judge $10.08-16.00 per hour Election Judge - Assistant Chair $10.08-19.00per hour Election Precinct Chair $10.08-20.00 per hour Election Judge – Area Logistics $10.08-20.00 per hour Engineering Aide $10.08-16.00per hour Engineering Technician $10.08-16.00 per hour Fire Maintenance Engineer$14.00-18.00per hour Fire/EMS Cadet $14.50-19.50 per hour Gardener$12.00-22.00per hour Intern $10.08-25.00 per hour IT Technician $15.00-20.00per hour Laborer $10.08-15.00per hour Office Specialist $10.08-18.00per hour Receptionist $10.08-16.00per hour Recreation Instructor/Leader $10.08-32.00per hour Recreation Official $10.08-30.00 per hour Recreation Worker $10.08-18.00 per hour Vehicle Technician $10.08-15.00per hour Video Coordinator*$11.00-19.00per hour Video Technician* $10.08-18.00per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. City Council Packet Page Number 6 of 204 E1 BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Cave Ayes– All, via roll call The motion passed. 4. 2021-2023 Service Agreement Between City of Maplewood and National Financial Partners (NFP) Councilmember Juenemannmoved to approve the2021-2023 Service Agreement between City of Maplewood and National Financial Partners (NFP). Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 5. Resolution Directing Final Payment and Acceptance of Project, Schaller Area Pavement Rehabilitation, City Project 19-11 Councilmember Juenemann moved to approve the resolution directing final payment and acceptance of project for the Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 21-01-1904 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT SCHALLER AREA PAVEMENT REHABILITATION, CITY PROJECT 19-11 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Schaller Area Pavement Rehabilitation, City Project 19-11, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Schaller Area Pavement Rehabilitation, City Project 19-11, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 19-11 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $1,347,303.21. Final payment to Northwest Asphalt, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 6. Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services City Council Packet Page Number 7 of 204 E1 Councilmember Juenemann moved to enter into a consulting agreement with Rehder Forestry Consulting for forestry servicesand to direct the Mayor and City Manager to enter into a contract with Rehder Forestry Consulting for a not to exceed amount of $15,235. Minor changes to the agreement are authorized as approved by the City Attorney. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS None K.AWARD OF BIDS None L.ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 7:55 p.m. City Council Packet Page Number 8 of 204 F1a City Council Packet Page Number 9 of 204 F1a, Attachment 1 City Council Packet Page Number 10 of 204 F1a, Attachment 1 City Council Packet Page Number 11 of 204 F3 City Council Packet Page Number 12 of 204 F3, Attachment 1 WHEREAS, Chief Steve Lukin started his firefighting career in 1977 as a volunteer for the Gladstone Fire Department. WHEREAS, Chief Lukin rose up the ranks to become Chief of the Maplewood Fire Department, three years after our town’s three independent companies merged. WHEREAS, Chief Lukin managed several major transitions in the Fire/EMS Department, including the transition of paramedic duties from the police department to fire/ems, implementing the new 800-megahertz radio system for police and fire, working on the transition of 911 dispatch to Ramsey County, overseeing two major station consolidations to vastly improve efficiency, and helping establish an all fulltime Firefighter/Paramedic Emergency Medical Service for the City of Maplewood. WHEREAS, Chief Lukin is a leader in the field, usually one of the first to a scene, especially in cardiac arrest cases, being honored with several Public Safety Department Lifesaving Awards. WHEREAS, Chief Lukin has served as a mentor, teacher and leader for scores of young public safety professionals WHEREAS, Chief Lukin is a life-long Maplewood resident who has been a business owner in town and continues to be a friend of the community. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that the Chief Steve Lukin, is being extended our gratitude and appreciation for his professionalism and dedicated service over the past four decades. City Council Packet Page Number 13 of 204 F4 City Council Packet Page Number 14 of 204 F4 City Council Packet Page Number 15 of 204 F4, Attachment 1 NATURE CENTER TASK FORCE FINAL RECOMMENDATIONS – JANUARY 14, 2021 Physical Asset - Best use of Site and Building i.Short-term (6 Months) We recommend opening the building for some number of hours as soon as practicable (Spring 2021 based on COVID guidelines) We recommend continuing on-going maintenance of trails and grounds at current levels and continue to maintain the structure at its current levels Support independent groups using the outdoor areas Expand information sharing with smartphone technology (e.g. tree trek) ADA improvements to front door (compliance with current codes) ii.Medium-term (18 months) We recommend identifying rental options to encourage use (snowshoes, GPS, nature kits, etc….) Develop self-guided opportunities/kits for exploration with extended Wi-Fi to support technology on site and on trails Create building rental opportunities with small groups (birthday parties, etc…) Explore various models and uses in the building – (day care, full day, partial day camp, daily, weekly, etc…) including requirements needed iii.Long-term (36 months +) We recommend finding permanent long-term programming for building Partnership / Prioritization i.Short-term (6 Months) Direct outreach to Watershed District to explore opportunities – having the conversation Direct outreach meeting with other nature centers to develop the sales pitch for MWNC – explore their interest in partnership Research Three Rivers parks model with Ramsey County and other cities – what would it take to do an East Metro collaborative – parks and open space Identify home school coordination in the region (ties to on-site Naturalist) – how many home schoolers are in the region Establish a city-sponsored committee for Parks/Nature Center to look at cooperative efforts – establish a structural group (task force or committee) City Council Packet Page Number 16 of 204 F4, Attachment 1 Identify possible short-term operators as a “bridge” to a new model Draft our expectations/requirements for what would make a good partnership – Connecting with Ramsey County Master Gardeners & Minnesota Naturalists – online materials ii.Medium-term (18 months) We recommend partnering/supporting the Maplewood Historical Society – jointly hosting events, sharing an office, sharing programming, prairie trek, pollinator trek, etc… at the farm Explore ECFE programs with School Districts – new looks at partnership Explore other programs with School Districts – all ages/grades Direct outreach to Community Education regarding adult programs/services Shared / modified curriculum with schools – virtual field trip options (start small with 1-2 lessons) Higher education outreach – variety of programming Explore Maplewood/East Metro Passport model to build sense of community and expand use of the Nature Center and other natural amenities/open spaces Service Levels / Business Model Short-term (6 Months) How to leverage our reputation and get the whole community involved. Identify our community leaders to help with providing access to underserved communities – including Police Department Consider a delivery service – Nature Center to the schools – it can help with reducing costs for schools. “Bring Nature to Them” Medium-term (18 months) We recommend Brainstorm Community Outreach partners – how to do more outreach community-wide similar to Albert Lea model (Blue Zones) Programming provided by Watershed District and other partners Long-term (36 months +) We recommend a yearly event for fundraising might be a good long-term goal - it seems like those types of annual events can do better generating interest and anticipation Develop plans for residents to establish their own native planting / plans rain gardens (landscape architect light) Model after Washington County We recommend exploring long-term non-profit organizational model – modified legal structure City Council Packet Page Number 17 of 204 F4, Attachment 1 Financial Investments – Capital and Operations i.Short-term (6 Months) Establish donation fund and fundraising – GIVE TO THE MAX – Friends is a 501c3 Explore established grant opportunities (Met Council, State, Federal, DNR, EPA, Lions Club, etc…) Developing a Go Fund Me page with Friends groups Create a donation drop-box inside – similar to the MN ZOO Pursue a grant to fund naturalist position(s) ii.Medium-term (18 months) We recommend reviewing options for establishing an endowment and sustainable model for fundraising. Create a tiered program payment – possibly by economic status and/or geography (i.e. lower cost for Maplewood Residents, higher cost for non- residents) We recommend writing a grant to fund a volunteer coordinator position, possibly with other Nature Centers. Sustainable donations – establish on-going donations each year “NPR Sustaining Member model” or Virtual silent auction – to raise money Consider a citywide referendum on funding for Nature Center – what does it take to do it? – use the community survey to inform the decision We recommend opening center for rentals (snowshoes, pond kits, binoculars etc…) – get some additional revenues iii.Long-term (36 months +) We recommend developing legacy gifts (i.e. wills) program and marketing LCCMR Grant funding can help fund coordination/partnership efforts – big grant with big results We recommend exploring retail space/storefront long-term Environmental Education i.Short-term (6 Months) More connection to Community Ed – exposure and attention- connecting with them to understand their gaps – shared offerings – joint brochures Narrow our audience and target to do really well – be known as the best and then add (rain garden example) Review past programs to revive successful education programs – Native Plant Materials City Council Packet Page Number 18 of 204 F4, Attachment 1 Be specific with age ranges (cut-offs at ages) and be expansive to include the whole family – family nights Volunteer Coordination and Support i.Short-term (6 Months) We recommend finding a central person/point of contact to make it run very well. Coordinators make/break the success of events and programs Be sure we have the right technology tools to track – Volgistics Subscription Align our volunteer coordinator with peer cities/partners "Utilize a team of volunteers to help staff investigate and follow up on the Task Force recommendations" – coordination and follow through ii.Medium-term (18 months) We recommend coordinators work on site to access materials and can be on hand running volunteers – (Lead Volunteers to train and nurture the volunteer base) Recruit volunteers to continue to work in 2021 on a 2nd tier action-oriented task force to investigate each recommendation in our final proposal. City Council Packet Page Number 19 of 204 F5 City Council Packet Page Number 20 of 204 F5 City Council Packet Page Number 21 of 204 F5, Attachment 1 PARKS AND RECREATION PROGRAMMING TASK FORCE FINAL RECOMMENDATIONS – JANUARY 19, 2021 Physical Assets i.Short-term (6 Months) We recommend staff continue evaluating existing properties/assets (rinks, buildings, fields) to be sure we take care of them to preserve existing infrastructure at a high level We recommend staff physically inspecting our assets on an on-going basis (daily, weekly, monthly, etc….) to preserve the asset Evaluate gym usage and fee structure for 623 and YMCA/MCC – usage rates of each gym Develop inventory map of existing parks and amenities – fields, courts, diamonds, etc… - GIS mapping tools that can be shared widely ii.Medium-term (18 months) We recommend using the Master Plan information to guide decision-making on usage of facilities – understanding demographics (e.g. which sports/activities are fast-growing – Pickleball, etc…) Develop a survey of possible users – and share broadly. Including the Twin Cities Metro Area iii.Long-term (36 months +) We recommend staff to identify groups who are looking for space, and providing access to their needs. (Wakefield example, how to create new opportunities for rental) Partnership / Prioritization i.Short-term (6 Months) Review existing operating or Joint Powers Agreements (JPAs) with Athletic Associations – create standard templates – define what each partner is expected to deliver. Review whether the existing agreements still meet the needs of the partners? Evaluating what we can offer, and what we want to gain from a partner – establish our own criteria needed for partners Identify JPAs with school districts (need to check with ISD 622, NSP) Evaluate YMCA partnership – sit down directly with the leadership to discuss how best to jointly deliver, if possible City Council Packet Page Number 22 of 204 F5, Attachment 1 Evaluate community gym agreement with (ISD 623, Roseville) Compile list of existing partners – who uses which gyms, facilities, fitness rooms, facilities and why? Invite existing partners and interview the Associations for their needs going forward Use community surveys to identify new opportunities/needs with residents. Explore information sharing of other cities’ programs and services ii.Medium-term (18 months) We recommend maintain existing relationships with School Districts – they are focused on other things right now. Help them focus beyond this year. (youth programming and community education) iii.Long-term (36 months +) Identify the next big need so that we can be ahead of the curve (similar to how Blaine National Sports Center was established 20 years ago for soccer) – we could become the destination for the next thing. There can be opportunities for targeted outreach to specific cultural communities Service Levels / Business Model i. Youth Programs ii. Youth Sports iii. Adult Programs iv. Adult Sports v. Virtual i.Short-term (6 Months) Make advocacy a higher priority for our message. It’s not just a park, it’s a community. We are making our community thrive through our efforts. Keep the COVID-19 guidelines in mind – get through this phase We recommend building contingency plans for changes to pandemic We recommend planning for increased demand/need for getting out. There will be pent up demand for activities and playing. (example of the golf courses this year – huge increase in volume) We recommend identifying who is best able to deliver in each area by season (city, school, community Ed, athletic associations, YMCA) Convene peers cities to share goals/objectives Staying in contact with existing pool of employees (refs, umps, scorekeepers, etc…) and making sure we don’t lose our contacts. Break out the sports/programming by season and highlight top 2 or 3 to focus on in each area after we’ve identified them – to capture the changes in volume City Council Packet Page Number 23 of 204 F5, Attachment 1 Look at peer cities and see what they’re choosing to focus on – and then fill the gap or use others’ strengths with promotion ii.Medium-term (18 months) Capture the demand surge – how do we sustain the momentum of the higher levels. We could offer varying levels of competition – i.e. be a draw for those who want more/less competition Regional Cooperatives i.Short-term (6 Months – 12 months) We recommend explore creating a regional information sharing system – across city boundaries. Identify affinity group partners – reach out to find out who is interested. Find out which communities are currently delivering services and identify in what areas they’re open to considering other ways of working. Evaluate information sharing platforms – for how cities can share easily – technology and platform models Identify which communities we want to be a regional partner and create database to begin Identify athletic management association information (centralized/updated information) – shared Google Doc (fees, rents, rentals, user data….) ii.Medium-term (18 months) We recommend more joint publications and information with peer cities (Little Canada, Roseville, MN DNR, Watershed District, N St. Paul, etc…) Create recommendations aligned with our service/business model Finding the right partners at the City Council(s) in those areas – based off of staff input/groundwork Ramsey County League of Local Government could work, too. Financial Investments i.Short-term (6 Months) We recommend understanding the YMCA financial position long-term (deep dive into their business model, invite them in to discuss) We could potentially charge more to offer higher level of service – evaluate pricing Communicate the changes to Parks and Rec budgets to the community – and how to get back to pre-COVID levels – it’s an important service Provide some level of funding to maintain level of services Understand voice of the public via survey on the value of parks and City Council Packet Page Number 24 of 204 F5, Attachment 1 programming Inventory of sponsorship opportunities and grants that might be available Calculate the value of “Adopt a Park” programs – donation of time/energy into cleaning up the areas/parks – capture donated time ii.Medium-term (18 months) We recommend identifying sources of money (e.g. health care donations – Allina as one example) Joint marketing efforts for special events – sponsorships differ from donations th Leverage events like 4 of July as a community engagement launch point – more participation in other areas iii.Long-term (36 months +) We recommend considering a public referendum on parks and open space Consider restoring existing funding for programming 6.Values and Philosophy i.Short-term (6 Months) We recommend identifying / aligning our values with potential partners (how do we best serve the community – together) Document and Share the City’s Values for Parks and Recreation with others Understand more what the public sees as the value of parks and recreation services – via survey We definitely live where we live because of parks and closeness to cities. Schools, awesome parks, programs will draw awesome people, groups to this city/area. When people are healthy/active getting outside, enjoying a program they thrive, schools will thrive and people can respect part of their taxes to go towards Parks and Rec, which showers down on the whole city/area. Quality of life issues – promote that more Include the Parks/Rec Commission to share their work in the past few years Get the input of our diverse populations/residents Align public safety to our work – they’re out in the community already. Explore the use of the Police Department Multicultural Advisory Committee model as a way to reach diverse and underserved populations YMCA leads by their values – how can we use their values and approach to help ours – strengthen community ii.Medium-term (18 months) We recommend the need to be flexible if perceptions and attitudes change We recommend using the Master Plan values as a guide City Council Packet Page Number 25 of 204 THIS PAGE IS INTENTIONALLY LEFT BLANK City Council Packet Page Number 26 of 204 City Council Packet Page Number 27 of 204 City Council Packet Page Number 28 of 204City Council Packet Page Number 28 of 204 City Council Packet Page Number 29 of 204 City Council Packet Page Number 30 of 204City Council Packet Page Number 30 of 204 City Council Packet Page Number 31 of 204 City Council Packet Page Number 32 of 204City Council Packet Page Number 32 of 204 City Council Packet Page Number 33 of 204 City Council Packet Page Number 34 of 204City Council Packet Page Number 34 of 204 City Council Packet Page Number 35 of 204 City Council Packet Page Number 36 of 204City Council Packet Page Number 36 of 204 City Council Packet Page Number 37 of 204 City Council Packet Page Number 38 of 204City Council Packet Page Number 38 of 204 City Council Packet Page Number 39 of 204 City Council Packet Page Number 40 of 204 City Council Packet Page Number 41 of 204 City Council Packet Page Number 42 of 204 City Council Packet Page Number 43 of 204 City Council Packet Page Number 44 of 204 G3 CITY COUNCIL STAFF REPORT Meeting Date January 25, 2021 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Scott Nadeau, Public Safety Director/Police Chief PRESENTER: Scott Nadeau, Public Safety Director/Police Chief Resolution to Accept Donation from Schmelz Countryside AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council approval is required for the Maplewood Public Safety Department to accept a $2000 donation from Schmelz Countryside. Recommended Action: Motion to approve the resolution accepting the donation made by Schmelz Countryside. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City Council approval is required to accept the donation. Background For the past several years, Schmelz Countryside has made donations to the Maplewood Public Safety Department to show its appreciation and support for the work done in the community. This year the police and fire departments each received a check for $1,000 to be used for any equipment purchases necessary. The Police Department plans to use the donation to help fund some technology upgrades to the Police Roll Call and Training Room, and the Fire Department plans to improve physical fitness equipment available to public safety staff at the South Fire Station. The Finance Department is to increase the expense and revenue accounts for allocation of funds as requested. Attachments 1.Resolution City Council Packet Page Number 45 of 204 G3, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $2,000.00; and WHEREAS, this donation is intended for the purpose of our equipment purchase to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz, Jennifer Schmelz, and Schmelz Countryside for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be appropriated for the Public Safety Department as designated; and 3.The appropriate budget adjustments be made. Approved by the Maplewood City Council this 25th day of January, 2021. City Council Packet Page Number 46 of 204 G4 CITY COUNCIL STAFF REPORT Meeting Date January 25, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Fire Chief Michael Mondor, Fire Chief PRESENTER: AGENDA ITEM: Joint Powers Agreement with Ramsey County to Add Social Worker to Mental Health Outreach Team Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Public Safety Department’s Mental Health Outreach Team is in need of additional support to address the needs of those experiencing mental health related illness. Recommended Action: Motion to approve the Joint Powers Agreement, Business Associate Agreement and Qualified Service Organization Agreement. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The addition of an embedded social worker from Ramsey County will improve the Mental Health Outreach Team’s ability to provide mental health related services and case management. Background In the past few years, the City of Maplewood has seen a surge in mental health crisis. The City has addressed the issue aggressively with the creation of a public safety mental health outreach team. However, like many cities, Maplewood struggles with the required resources and expertise to effectively deal with the continuing mental health crisis gripping the country. In 2019, the Maplewood Department of Public Safety launched an innovative initiative, the Mental Health Outreach Team (MHOT), with a goal to help people suffering from mental illness. The MHOT is a joint police and fire initiative. Specially trained police officers and community paramedics work together to conduct outreach to people suffering from mental illness who might City Council Packet Page Number 47 of 204 G4 not have services or support. Currently, the team is comprised of three fire department staff and five police staff members. The goal of the MHOT is to connect people in need with definitive services. By working with and advocating for patients, the Team tries to establish care programs for them. This intervention allows the patients to receive the help they need and to return to being productive members of our community. By stabilizing the patients, the Team hopefully prevents tragedy and relieves some of the demand placed on public safety resources. Despite the efforts of all involved, the program needs expert support. The lack of a fulltime social worker support limits what the mental health outreach team is capable of accomplishing. The complexity of the mental healthcare system makes patient navigation and problem solving extremely challenging. Currently, there are county-based and non-profit organizations to provide much of the mental health care. However, many patients lack long-term sustainable housing. As a result, the MHOT members continue to work with many county-based systems, which all have their own processes. The staff participating in the mental health outreach team are all fulltime emergency responders who must maintain their responsibility to respond to all emergencies during their shifts. Working with patients and managing cases in the complex care system are additional responsibilities for the staff. Mayor Abrams led a series of conversations with Ramsey County elected officials, county and city staff. During these conversations, the City of Maplewood requested the assistance of one fulltime licensed social worker as a pilot project. This position would be funded by Ramsey County. This person will work out of the Maplewood Police Department. The preferred work hours will be primarily the afternoon (between 1100-1900 hours), because this time period represents the highest demand of mental health-related calls and captures the largest opportunity for community outreach. The social worker would work hand-in-hand with the investigative division supervisor and the MHOT supervisors for daily work direction. The position would serve to identify process best practices, improve policy and training surrounding mental health, develop and coordinate problem-solving strategies, and respond to in-progress crisis calls as well as manage long term cases. This person will focus on the following: Work closely with the mental health outreach team and manage cases. The primary focus would be assisting patients in accessing appropriate care/programs for long-term stabilization. Review mental health-related incidents. Perform or coordinate follow-up visits to assist in interventions to avoid preventable tragedies while coordinating with public safety resources. Work closely with emergency responders for immediate on-site expert consultation and act as a resource for both responders and community members. Work closely with community outreach initiatives by bringing/sharing expertise with the community in a number of unique ways including providing education. Work closely with juvenile investigations to ensure victims of crime and those in dangerous/neglectful positions are supported. Work closely with problem-solving initiatives surrounding homelessness. The City of Maplewood is looking to partner with Ramsey County to provide better community- based care for its residents. By embedding a dedicated social worker with Maplewood Public Safety, the community and the patients that are in need of services will benefit greatly from this specialized service. The expertise of a social worker combined with the resources of public safety will make a significant impact on the lives of people struggling with mental health-related illnesses. City Council Packet Page Number 48 of 204 G4 This initiative will improve the quality of life for those receiving services, while enhancing the community overall. Attachments 1.Joint Powers Agreement between Ramsey County and the City of Maplewood 2.Business Associate’s Agreement 3.Qualified Service Organization Agreement City Council Packet Page Number 49 of 204 G4, Attachment 1 JOINT POWERS AGREEMENT This Joint Powers Agreement (“Agreement”) is made between Ramsey County, a political subdivision of the State of Minnesota, through its Ramsey County Crisis Unit, 402 University Avenue East, Saint Paul, Minnesota 55130 (hereinafter “County”), and the City of Maplewood, a municipal corporation under the laws of the State of Minnesota, through its Public Safety Department, 1830 County Road B East, Maplewood, Minnesota 55109 (hereinafter “City”). WHEREAS, the Maplewood Public Safety Department (“MPSD”) is the City department primarily responsible for responding to mental health and crisis related calls for service in the City of Maplewood; AND WHEREAS, the MPSD has formed the Mental Health Outreach Team (“MHOT”) to provide a proactive approach committed to assisting residents with mental health crises while helping individuals and their families navigate the healthcare system; AND WHEREAS, Ramsey County Crisis Unit (“RCC”) provides crisis support, referrals, and education services to individuals and families experiencing mental health crisis; AND WHEREAS, the MPSD wishes to commence a program (“Program”), wherein a mental health worker from RCC will be placed into MPSD; AND WHEREAS, the RCC worker’s role in the Program will be to provide short-term case management for residents in need of mental health support, as identified by MPSD and MHOT, that stabilizes and connects those residents with specialty services; AND WHEREAS, the parties will be able to serve citizens in crises most effectively and evaluate the Program’s effectiveness if MPSD and RCC are able to share certain data; . NOW THEREFORE, the undersigned governmental units enter into this Joint Powers Agreement (“Agreement”) for the purpose of setting forth the terms and conditions whereby MPSD and RCC will imbed a mental health worker and exchange data during the course of the Program. 1.CITY RESPONSIBILITIES 1.1.Share pertinent information that may support individual and community health and wellness (e.g. intervention outcomes, number of repeat 911 calls); 1.2.Allow RCC research analyst or data collecting equivalent access to necessary records to collect necessary data related to evaluating program effectiveness (e.g. numbers served, demographics, numbers referred to the County for Mental Health Targeted Case Management); and 1.3. Make information needed for program evaluation available on a monthly basis. 1 MA745-3-696027.v2 City Council Packet Page Number 50 of 204 G4, Attachment 1 2.COUNTY RESPONSIBILITIES 2.1.Make available a Ramsey County mental health worker to coordinate with MPSD; 2.2.Allow MPSD research analyst or data collecting equivalent access to necessary records to collect necessary data related to evaluating program effectiveness (e.g. number of individuals served by co-responder who receive Mental Health Targeted Case Management); 2.3.Make information needed for program evaluation available on a monthly basis; and 2.4.Share pertinent authorized information according to state and federal healthcare laws (e.g. complete Mental Health Information System reporting as required by funding). 3.DATA PRACTICES 3.1.All data collected, created, received, maintained or disseminated for any purpose in connection with this Agreement is subject to the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (“MGDPA”) any other applicable state statutes, and state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. 3.2.City designates Michael Mondor as its Responsible Designee, pursuant to the section 13.02 Subdivision 6 of the MGDPA, as the individual responsible for any set of data collected to be maintained by the City in the execution of this Agreement. 3.3.City shall take all reasonable measures to secure the computers or any other storage devices in which County data is contained or which are used to access County data in the course of providing services under this Agreement. Access to County data shall be limited to those persons with a need to know for the execution and evaluation of the Program. Except where client services or construction are provided, at the end of the Program all County data will be purged from City'’s computers and storage devices used for the Program and City shall give the County written verification that the data has been purged upon request. City will extend the protections of this Agreement to the protected information that cannot be purged. City will refrain from further use or disclosure of such information, except for those purposes that make return or destruction infeasible, for as long as Citymaintains the information. 4.SECURITY 4.1.City shall report to County any privacy or security incident regarding the information of which it becomes aware. “Security Incident” means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference with System operations in an information system. “Privacy Incident” means violation of the MGDPA and/or the HIPAA Privacy Rule (45 C.F.R. Part 164, Subpart E), including, but not limited to, improper and/or unauthorized use or disclosure of protected information, and incidents in which the confidentiality of the information maintained by it has been breached. This report 2 MA745-3-696027.v2 City Council Packet Page Number 51 of 204 G4, Attachment 1 must be in writing and sent to the County not more than seven (7) days after learning of such non-permitted use or disclosure. Such a report will at least: (1) Identify the nature of the non-permitted use or disclosure; (2) Identify the data used or disclosed; (3) Identify who made the non-permitted use or disclosure and who received the non-permitted or violating disclosure; (4) Identify what corrective action was taken or will be taken to prevent further non-permitted uses or disclosures; (5) Identify what was done or will be done to mitigate any deleterious effect of the non-permitted use or disclosure; and (6) Provide such other information, including any written documentation, as County may reasonably request. City is responsible for notifying all affected individuals whose sensitive data may have been compromised as a result of the Security or Privacy incident. 4.2.City must ensure that any agents (including contractors and subcontractors), analysts, and others to whom it provides protected information, agree in writing to be bound by the same restrictions and conditions that apply to it with respect to such information. 5.HIPAA COMPLIANCE 5.1.City agrees to comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA, public law #104-191) and its amendments. City also agrees to comply with the HIPAA Privacy requirements, the HIPAA Standards for Electronic Transactions, the HIPAA Security requirements, the HIPAA Enforcement Rule, the HIPAA Breach Notification requirements, and any other applicable HIPAA laws, standards and requirements now or as they become law, including any future guidance issued by the United States Secretary of Health and Human Services. 5.2.Because the Program’s services and operations will involve the disclosure of Protected Health Information (PHI) by County, or the creation, use or disclosure of PHI by City on behalf of County, County (Covered Entity) is required to enter into a separate Business Associate Agreement ( “BA Agreement”) with City (Business Associate). The BA Agreement ensures that City’s performance under this Agreement (the Covered Agreement) complies with the privacy and security requirements under HIPAA and the Health Information Technology for Economic and Clinical Health Act of 2009 (HITECH ACT). Consequently, City agrees to the terms and conditions of the BA Agreement, attached hereto and incorporated herein by reference as Exhibit 1, and the parties further agree that the execution of this Agreement also constitutes execution of the BA Agreement. 6.Compliance with Drug Abuse Prevention, Treatment, and Rehabilitation Act. 6.1.City agrees to comply with the requirements and restrictions of the Drug Abuse Prevention, Treatment and Rehabilitation Act, codified at 42 USC 290dd-3, 42 USC290ee-3 and 42 CFR Part 2. 6.2.If the City and its services under this Agreement also meet the definition of a Qualified Service Organization under 42 CFR Part 2, the City agrees to terms and conditions of the Qualified Service Organization Agreement (QSOA) attached 3 MA745-3-696027.v2 City Council Packet Page Number 52 of 204 G4, Attachment 1 hereto and incorporated herein by reference as Exhibit 2, and the parties further agree that the execution of this contract also constitutes execution of the QSOA. 7. COST County and City each agree to bear their own costs incurred for the exchange of data under this Agreement, and that no payment is required by either County or City to the other Party. 8. ACCESS TO DOCUMENTS Until the expiration of six (6) years after this Agreement terminates, City shall make available to County, the State Auditor or County’s ultimate funding source, a copy of this Agreement and books, documents, records and accounting procedures and practices of City relating to this Agreement. 9. LIABILITY Each party will be responsible for its own acts or omissions under the terms of this Agreement and the results thereof to the extent authorized by law and will not be responsible for the acts or omissions of the other party and the results thereof. 10. CHANGES OR AMENDMENTS TO THE AGREEMENT Any changes or amendments to this Agreement must be in writing and signed by the parties hereto, after all appropriate and necessary authority has been acquired by each such party. 11. TERM OF AGREEMENT This Agreement is in effect when fully executed by both parties, and shall remain in effect until terminated by either party. 12. TERMINATION 12.1.FOR CAUSE. In the event that either the County or the City fails to comply with the terms of this Agreement, or any statutory requirements, ordinances and/or plans related to this Agreement, either party may terminate this Agreement. In the event that either party exercises its right to terminate this Agreement for cause, they shall submit written notice to the other party specifying the reasons for termination and the date upon which the termination becomes effective. 12.2.WITHOUT CAUSE. This Agreement may be terminated by either party without cause, on ninety (90) days written notice to the other party. 12.3.OTHER EVENTS. In the event that County’s authority to provide the services contemplated in this Agreement is modified or repealed this Agreement immediately terminates. 4 MA745-3-696027.v2 City Council Packet Page Number 53 of 204 G4, Attachment 1 13. NOTICES Except as otherwise stated in this Agreement, all notices or demand to be given under this Agreement, or any statute, rule, regulation or ordinance must be in writing, and shall be sent via registered or certified mail. Notices or other communications shall be sent to the following addresses: RAMSEY COUNTY: Ramsey County Adult Mental Health Division Director 160 E Kellogg Ave Saint Paul, MN 55101 CITY OF MAPLEWOOD: City of Maplewood Public Safety Director 1830 County Road B East Maplewood, MN 55109 14. EQUAL EMPLOYMENT OPPORTUNITY Each party agrees to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability or age. When required by law and requested by the other party, each party shall furnish a written affirmative action plan to the other party. 15. INTERPRETATION OF AGREEMENT 15.1.This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. 15.2.The provisions of this Agreement are severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering will not affect the validity and enforceability of the remainder of this Agreement. 15.3.The written Agreement, including all attachments and exhibits, represent the entire and integrated agreement between the parties and supersede all prior negotiations, representations or contracts, either written or oral. No subsequent agreement between the County and the City to waive or alter any of the provisions of this Agreement shall be valid unless reduced in writing, consistent with the terms of Section 10 of this Agreement (“Changes or Amendments to Agreement”). 5 MA745-3-696027.v2 City Council Packet Page Number 54 of 204 G4, Attachment 1 WHEREFORE, this Agreement is duly executed (“Effective Date”) on the last date written below. RAMSEY COUNTYCITY OF MAPLEWOOD Toni Carter, Chair Marylee Abrams, Mayor Ramsey County Board of Commissioners City of Maplewood Date: Date: Janet M. Guthrie, Chief Clerk Melinda Coleman, City Manager Ramsey County Board of Commissioners City of Maplewood Date: Date: Approved as to form and insurance: Approved as to form and insurance: Assistant County Attorney City Attorney Date: Date: 6 MA745-3-696027.v2 City Council Packet Page Number 55 of 204 G4, Attachment Exhibit 1 Business Associate Agreement 1.Definitions. Terms defined in the Joint Powers Agreement are incorporated by reference. Capitalized terms used but not otherwise defined in this Business Associalte Agreement (“BA Agreement”) shall have the same meaning as those terms in the HIPAA Rules as amended from time to time. I.“Business Associate” shall generally have the meaning set forth in HIPAA Rules and also shall refer to the Party identified in this BA Agreement that serves as the Business Associate. II.“Covered Entity” shall generally have the meaning set forth in HIPAA Rules and also shall refer to the identified Health Care Components of the Party identified above as the Covered Entity, in accordance with the use of this term at 45 C.F.R. § 164.105(a)(2)(i)(A). III.Protected Health Information (PHI) shall generally have the meaning set forth in HIPAA Rules and also shall refer to PHI applicable to the relationship between the Parties under this BA Agreement and the Joint Powers Agreement. 2.Representations, Acknowledgements, & Satisfactory Assurances of Business Associate. Business Associate hereby represents and acknowledges: i) it has legal status as a Business Associate under HIPAA Rules as a direct result of its relationship with Covered Entity under the Joint Powers Agreement; ii) it has read and fully understands the extensive legal requirements of Business Associates under HIPAA Rules; iii) it has sufficient technical, legal, and monetary resources and know-how to comply with all Business Associate regulatory and contractual requirements for the full term of the Joint Powers Agreement, including any renewals or amendments it may execute; and iv) that the consideration identified in the Joint Powers Agreement is, in part, in exchange for obligations under this BA Agreement, which may be referenced or incorporated into the Joint Powers Agreement. Business Associate offers and Covered Entity accepts these representations and acknowledgments, along with other promises in this BA Agreement, as satisfactory assurances that Business Associate will appropriately safeguard PHI, including electronic PHI. 3.Obligations of Business Associate. Business Associate agrees and promises in good faith to do all of the following: 16.Comply with HIPAA, public law #104-191, and its amendments. 17.Comply with the HIPAA Privacy requirements, the HIPAA Standards for Electronic Transactions, the HIPAA Security requirements, the HIPAA Enforcement Rule, the HIPAA Breach Notification requirements, the Health Information Technology for Economic and Clinical Health Act of 2009 (HITECH ACT), and any other applicable HIPAA laws, standards and requirements now or as they become law, including any future guidance issued by the United States Secretary of Health and Human Services 7 MA745-3-696027.v2 City Council Packet Page Number 56 of 204 G4, Attachment (“Secretary”). 18.Comply with all Business Associate obligations and requirements under HIPAA Rules and, if uncertainty exists as to how to achieve compliance, request direction from Covered Entity. 19.Comply with other requirements under HIPAA Rules that may apply to the Covered Entity, such as when Business Associate carries out one or more of the Covered Entity’s obligations under HIPAA Rules. 20.Use and disclose PHI only: (i) when required by law; ii) as set forth in this BA Agreement; or (iii) as set forth in the Joint Powers Agreement or, if the Joint Powers Agreement is ambiguous or incomplete, then only as permitted or required by the Covered Entity’s Notice of Privacy Practices that was in effect when the information was collected from the individual. 21.MINIMUM NECESSARY. Limit its use, disclosure, and requests for use or disclosure to the minimum amount necessary to accomplish the intended purpose in accordance with the requirements of the HIPAA Rules. 22.Implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of electronic PHI that it creates, receives, maintains, or transmits on behalf of the Covered Entity. 23.Manage Security Incidents in compliance with 45 C.F.R. Part 164 Subpart C, including immediate notification to the Covered Entity of a Security Incident upon discovery. 24.Upon discovery of a Breach as defined at 45 C.F.R. § 164.402, which is recognized by HIPAA Rules as a type of Security Incident, comply with 45 C.F.R. Part 164 Subpart D, which includes immediate notification to Covered Entity in a prescribed form and providing prescribed information. In addition to the requirements of HIPAA Rules, Business Associate shall: a.Identify all known individuals or entities that caused or contributed to the occurrence of a Breach at Business Associate’s expense; and b.Cooperate with Covered Entity to notify, at Business Associate’s expense, all Individuals and media required to be notified under the HIPAA Rules; and 25.The parties acknowledge that the definition of Breach as set forth in the HIPAA Rules at 45 C.F.R. Part 164.402 excludes the following circumstances and therefore Breach notice requirements do not apply: a.Any unintentional acquisition, access, or use of PHI by a workforce member or person acting under the authority of a Covered Entity or a Business Associate, if such acquisition, access, or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted under 45 C.F.R. Part 164, 8 MA745-3-696027.v2 City Council Packet Page Number 57 of 204 G4, Attachment Subpart E. b.Any inadvertent disclosure by a person who is authorized to access PHI at a covered entity or business associate to another person authorized to access PHI at the same Covered Entity or Business Associate, or organized health care arrangement in which the Covered Entity participates, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under 45 C.F.R. Part 164, Subpart E. c.A disclosure of PHI where a Covered Entity or Business Associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information. 26.In accordance with 45 C.F.R. § 164.524, provide access to PHI in a Designated Record Set to an Individual at the request of Covered Entity and in the time and manner designated by Covered Entity. Provide immediate notice to Covered Entity when Business Associate receives a request for access from an Individual. 27.In accordance with 45 C.F.R. § 164.526, make amendments to PHI in a Designated Record Set as directed by the Covered Entity or take other measures as necessary to satisfy Covered Entity’s obligations regarding amendments. Provide immediate notice to Covered Entity when Business Associate receives a request for an amendment from an Individual. 28.Make its internal practices, books and records, including policies, procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Business Associate on behalf of Covered Entity available to the Covered Entity or to the Secretary or the Secretary’s designee, in a time and manner designated by the requestor, for purposes of audit or determining Covered Entity's compliance with HIPAA Rules. 29.In accordance with 45 C.F.R. § 164.528, document disclosures of PHI and information related to such disclosures as would berequired for Covered Entity to respond to a request by an Individual for an accounting of disclosures of PHI. Provide to Covered Entity or an Individual, in time and manner designated by Covered Entity, information required to provide an individual with an accounting of disclosures of PHI. 30.Implement written policies and procedures, conduct periodic security risk assessments and evaluations, and train employees who have access to PHI about the standards, obligations, policies and procedures required by HIPAA Rules. 31.Enter into a written agreement with each agent and subcontractor who has access to the PHI created, received, maintained, or transmitted by Business Associate in relation to Covered Entity and include in such agreement the same or parallel restrictions, requirements, and conditions that apply through this BA Agreement to Business Associate, including provisions 9 MA745-3-696027.v2 City Council Packet Page Number 58 of 204 G4, Attachment with respect to reasonable and appropriate safeguards to protect electronic PHI. 4.Obligations of Covered Entity. Covered Entity shall not direct Business Associate to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by Covered Entity. Covered Entity agrees to provide Business Associate with: 1.the applicable notice of privacy practices that Covered Entity produces in accordance with 45 C.F.R § 164.520 and material changes to such notice over time; 2.any changes in, or revocation of, permission by an Individual to use or disclose PHI, if such changes affect Business Associate's permitted or required uses and disclosures; and 3.notice of any restriction to the use or disclosure of PHI that Covered Entity has agreed to in accordance with HIPAA if such restrictions affect Business Associate's permitted or required uses and disclosures. 5.Term and Termination. A.Term. The Term of this BA Agreement shall be effective as of the Effective Date of the Joint Powers Agreement, and shall continue until terminated as provided herein. B.Termination upon Termination of the Underlying Relationship. This BA Agreement will terminate upon the termination of the Business Associate's relationship with Covered Entity under the Joint Powers Agreement. C.Termination for Cause. Upon learning of a violation by Business Associate of a material term of this BA Agreement, Covered Entity shall provide Business Associate with notice to cure or end the violation by a specified time, which may be different for each type of violation, but the default for which shall be two (2) business days. The Covered Entity will have the right to terminate this BA Agreement and the Joint Powers Agreement if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity; or the Covered Entity may immediately terminate this BA Agreement and the Joint Powers Agreement if the Business Associate has breached a material term of this BA Agreement and cure is not possible or is not in the best interest of Covered Entity, based on Covered Entity’s sole determination. D.Upon Termination. a.Except as provided in paragraph (2) of this section, upon termination of this BA Agreement for any reason, Business Associate shall immediately return or destroy, according to Covered Entity’s instructions, all PHI that it created, received, maintained, or transmitted on behalf of or to or for Covered Entity to the extent that Business Associate still maintains such 10 MA745-3-696027.v2 City Council Packet Page Number 59 of 204 G4, Attachment PHI in any form. Business Associate shall take the same action for all such PHI that may be in the possession of its subcontractors and agents. Business Associate and its subcontractors and agents shall not retain copies of any such PHI. b.In the event that Business Associate knowingly cannot or does not return or destroy PHI as described in paragraph (1) of this section, it shall notify Covered Entity of the specific circumstances and continue to extend the protections of this BA Agreement to such PHI and take all measures possible to limit further uses and disclosures of such PHI for so long as Business Associate or its subcontractors or agents maintain such PHI. The Parties intend that the provisions of this section 5(d)(2) survive termination of this BA Agreement. 6.Mutual Representations and Warranties of the Parties. Each Party represents and warrants to the other Party that it is duly organized, validly existing, and in good standing under the laws of the jurisdiction in which it is organized, it has the full power to enter into this BA Agreement and to perform its obligations, and that the performance by it of its obligations under this BA Agreement have been duly authorized by all necessary corporate or other actions and will not violate any provision of any license, corporate charter or bylaws; and that neither the execution of this BA Agreement, nor its performance hereunder, will directly or indirectly violate or interfere with the terms of another agreement to which it is a party. 7.Governing Law. This BA Agreement will be governed by and construed in accordance with the laws of the State of Minnesota, without giving effect to the conflicts of laws principles thereof. 8.Notices. All demands, notices, requests and other communications hereunder must be in writing and will be deemed to have been duly given only if delivered personally or by registered or certified mail return receipt requested to the Parties at the following addresses: if to Covered Entity, addressed to: Chris Bogut HIPAA Privacy Official 250 Courthouse 15 West Kellogg Blvd. St. Paul, MN 55102 if to Business Associate, addressed to: Michael Mondor Fire Chief 1830 County Road B E Maplewood, MN 55109 or to such other address as a Party hereto will specify to the other Party hereto 11 MA745-3-696027.v2 City Council Packet Page Number 60 of 204 G4, Attachment in writing in a notice which complies with this Section. Any party may give any Notice using other means (including personal delivery, expedited courier, messenger service, telecopy, telex, ordinary mail, or electronic mail), but no such Notice shall be deemed to have been duly given unless and until it is actually received by the intended recipient. 9.Amendment and Modification. No part of this BA Agreement may be amended, modified, supplemented in any manner whatsoever except by a written document signed by the Parties' authorized representatives. The Parties agree to take action to amend this BA Agreement from time to time as necessary for Covered Entity to comply with the requirements of the Privacy Rule, Security Rule and the Health Insurance Portability and Accountability Act of 1996. 10.Headings. The headings used in this BA Agreement have been inserted for convenience of reference only and do not define or limit the provisions hereof. 11.Counterparts. This BA Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Faxed signatures shall be treated as effective as original signatures. 12.No Third Party Beneficiaries. Nothing express or implied in this BA Agreement is intended to confer, nor shall anything herein confer, upon any person other than the Parties and the respective successors or assigns of the Parties, any rights, remedies, obligations, or liabilities whatsoever. 13.Disputes. If any controversy, dispute or claim arises between the Parties with respect to this BA Agreement, the Parties shall make good faith efforts to resolve such matters informally. 14.No Fiduciary Relationship Created Hereby. This BA Agreement does not create any relationship of principal and agent, or otherwise between the Parties. Neither Party shall be liable for any obligation incurred by the other, except as might otherwise be expressly provided in this BA Agreement. All employees of each Party shall remain the employee of that Party, and shall not be subject to any direction or control by the other Party. 15.Failure to Enforce Not a Waiver. The failure of either Party to enforce at any time any provision of this BA Agreement shall in no way be construed to be a waiver of such provision or of any other provision hereof. 16.Successors and Assigns. This BA Agreement shall be binding upon the respective successors, heirs, administrators and permitted assigns of the Parties. 17.Entire Agreement. This BA Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior understandings or agreements, written or oral, with respect to the rights and responsibilities of the Parties set forth in this BA Agreement. 12 MA745-3-696027.v2 City Council Packet Page Number 61 of 204 G4, Attachment 18.Effect on Covered Agreement. Except as relates to the use, security and disclosure of PHI and electronic transactions, this BA Agreement is not intended to change the terms and conditions of, or the rights and obligations of the Parties under, the Joint Powers Agreement. 19.Interpretation. A reference in this BA Agreement to a section in the Privacy Rule or Security Rule means the section as amended from time to time. Any ambiguity in this BA Agreement shall be resolved in favor of a meaning that permits Covered Entity and Business Associate to comply with the HIPAA Privacy Rule and the Security Rule. 13 MA745-3-696027.v2 City Council Packet Page Number 62 of 204 G4, Attachment Exhibit 2 QUALIFIED SERVICE ORGANIZATION AGREEMENT (QSOA) Ramsey County Crisis Unit (“Program”) and the City of Maplewood through its Public Safety Department (“Service Organization”) hereby enter into a Qualified Service Organization Agreement (QSOA) whereby Service Organization agrees to provide substance abuse and/or Core services to Program clients. Program requires specific data and information related to substance abuse and/or Core services and this QSOA is established in order to adequately meet the terms of the contract between Service Organization and Program. Furthermore, Program and Service Organization: 1.acknowledge that in receiving, transmitting, transporting, storing, processing, or otherwise dealing with any information received from Program or Service Organization identifying or otherwise relating to the Program’s clients (“protected information”), they are fully bound by the provisions of the federal regulations governing the Confidentiality of alcohol and Drug Abuse patient Records, 42 C.R.F. Part 2; and the Health Insurance Portability and Accountability Act (HIPAA), 45 C.F.R., Parts 142, 160, 162 and 164, and may not use or disclose the information except as permitted or required by this Agreement or by law; 2.agree to resist any efforts in judicial proceedings to obtain access to the protected information except as expressly provided for in the regulations governing the Confidentiality of Alcohol and Drug Abuse patient Records, 42 C.F.R. Part 2. 3.agree to use appropriate safeguards to prevent the unauthorized use or disclosure of the protected information. 14 MA745-3-696027.v2 City Council Packet Page Number 63 of 204 THIS PAGE IS INTENTIONALLY LEFT BLANK City Council Packet Page Number 64 of 204 I1 CITY COUNCIL STAFF REPORT Meeting Date January 25, 2021 Melinda Coleman REPORT TO: REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Awarding the Sale of G.O. CIP Bonds, Series 2021A Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City is considering the issuance of the 2021A General Obligation Refunding Bonds, in the amount of $9,500,000, for the purpose of financing the North Fire Station. The City Council will review the bid results with the CityÓs bond consultant, specify the final terms of the bond sale and award the bonds to the winning bidder. Recommended Action: Motion to approve the Resolution Awarding the Sale of General Obligation Capital Improvement Bonds, Series 2021A in the Original Aggregate Principal Amount of $9,500,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $9,500,000. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The issuance of bonds will allow the City to capitalize on the current lower interest rates. Background The City Council authorized the sale of the 2021A General Obligation Capital Improvement Bonds, in the amount of $9,500,000, on December 14, 2021 for the purpose of financing the North Fire Station. Because these are Capital Improvement Bonds issued pursuant to M.S. § 475.521, there is a statutory provision for a reverse referendum if residents are opposed to the project. The reverse referendum timeline expired on January 13, 2021, with no inquiries. City Council Packet Page Number 65 of 204 I1 The financing plan for the North Fire Station is as follows: G.O. Capital Improvement Bonds $ 9,500,000 Fire Station Capital Project Fund 2,100,000 Interfund loan 1,500,000 Total $13,100,000 Proceeds from the two surplus fire stations will back the interfund loan. Any proceeds in excess of the interfund loan amount of $1,500,000 will augment the debt service fund to mitigate the debt service property tax levy. Members of the CityÓs Finance, Community Development, and Public Safety Departments participated in a rating call with S&P Global on January 7, 2021. S&P Global released its rationale report on January 15, 2021, which affirmed the CityÓs strong AA+ rating. The S&P rationale report is attached to this staff report. Bruce Kimmel from EhlerÓs, Inc. will be present for the meeting to present the bid results and make a recommendation. The sale day report will be distributed prior to the meeting. Attachments 1.Resolution Awarding the Sale of General Obligation Capital Improvement Bonds, Series 2021A; in the Original Aggregate Principal Amount of $9,500,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. 2.S&P Global Ratings Report for Maplewood, MN, dated January 15, 2021. City Council Packet Page Number 66 of 204 I1,Attachment1 EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota, was held remotely via conference call on Monday, January 25, 2021, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: *** *** *** The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the CityÓs General Obligation Capital Improvement Bonds, Series 2021A, to be issued in the original aggregate principal amount of $\[9,500,000\]. The City Manager presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals are as set forth in EXHIBIT A attached. After due consideration of the proposals, Member _____________ then introduced the following resolution and moved its adoption: City Council Packet Page Number 67 of 204 I1,Attachment1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ______ A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2021A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $\[9,500,000\]; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMEN T BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the ÐCityÑ), as follows: Section 1. Sale of Bonds. 1.01 Authority. It is hereby determined that: (a)Pursuant to Minnesota Statutes, Chapter 475, as amended, including without limitation, Section 475.521 (the ÐActÑ), the City is authorized to finance certain capital improvements under an approved capital improvement plan by the issuance of general obligation bonds of the City payable from ad valorem taxes. Capital improvements include the acquisition or betterment of public lands, buildings or other improvements for the purpose of a city hall, library, public safety facility and public works facility (excluding light rail transit or any activity related to it, or a park, road, bridge, administrative building other than a city hall, or land for any of those activities). (b)The City held a public hearing on December 14, 2020, regarding the Five-Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025 (the ÐPlanÑ) and regarding the issuance of bonds in the maximum principal amount of $9,500,000 to finance planned capital improvements, all in accordance with the Act. The Plan authorizes the issuance of bonds to pay the cost of certain capital improvements identified therein, including, without limitation, the construction of a new fire station in the City (the ÐProjectÑ). (c)Following the public hearing, the City Council of the City (the ÐCity CouncilÑ) adopted a resolution on December 14, 2020, adopting the Plan and authorizing the issuance of bonds thereunder in the maximum principal amount of $9,500,000 to finance the Project. (d)The City Council has determined that, within 30 days after the hearing, no petition for a referendum, signed by voters equal to five (5) percent of the votes cast in the City in the last general election, on the issuance of bonds to pay costs of the Project was received by the City in accordance with the Act. (e)As required by the Act, the City has determined that: (i)the expected useful life of the Project will be at least 5 years; and City Council Packet Page Number 68 of 204 I1,Attachment1 (ii) the amount of principal and interest due in any year on all outstanding bonds issued by the City under the Act, including the Bonds (as defined below), will not exceed 0.16% of the estimated market value of property in the City for taxes payable in 2021. (f) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Capital Improvement Bonds, Series 2021A (the ÐBondsÑ), in the original aggregate principal amount of $\[9,500,000\], to provide financing for the Project. (g) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the CityÓs municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.02. Award to the Purchaser and Interest Rates. The proposal of ___________ (the ÐPurchaserÑ), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $__________ (par amount of $\[9,500,000\].00, \[plus original issue premium of $__________,\] \[less original issue discount of $__________,\] less underwriterÓs discount of $__________), plus accrued interest, if any, to the date of delivery for Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate Maturity Rate 2023 % 2033 % 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 2039 2030 2040 2031 2041 2032 2042 True interest cost: ___________% 1.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund hereinafter created, or deposited in the Construction Fund hereinafter created, as determined by the CityÓs Finance Director (the ÐFinance DirectorÑ) upon consultation with the CityÓs municipal advisor. The Mayor and City Manager are authorized to execute a contract with the Purchaser on behalf of the City, if requested by the Purchaser. 1.04. Terms and Principal Amounts of Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act in the total principal amount of $\[9,500,000\], originally dated February 24, 2021, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, and upward, bearing interest as above set forth, and maturing on February 1 in the years and amounts as follows: (The remainder of this page is intentionally left blank.) City Council Packet Page Number 69 of 204 I1,Attachment1 Year of Amount Year of Amount Maturity Maturity 2023 $ 2033 $ 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 2039 2030 2040 2031 2041 2032 2042 1.05. Optional Redemption. The City may elect on February 1, 2030, and on any day thereafter, to prepay Bonds maturing on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participantÓs interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. \[TO BE COMPLETED AND INCLUDED IF TERM BONDS 1.06. Mandatory Redemption; Term Bond. The Bonds maturing on February 1, 20__ shall hereinafter be referred to as the ÐTerm Bond.Ñ The principal amount of the Term Bond subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bond credited against future mandatory sinking fund redemptions of such Term Bond in such order as the City shall determine. The Term Bond is subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: Sinking Fund Installment Date Principal Amount February 1, 20__ Bond $ * ____________________ * Maturity\] Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be City Council Packet Page Number 70 of 204 I1,Attachment1 dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2022, to the registered owners of record as of the close of business on th the 15 day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint, a bond registrar, transfer agent, authenticating agent and paying agent (the ÐRegistrarÑ). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar will keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for th registration of any transfer after the 15 day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the ownerÓs attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is at any time registered in the bond register as the absolute owner of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the ownerÓs order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, City Council Packet Page Number 71 of 204 I1,Attachment1 stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, written notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) 30 days prior to the date of redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 daysÓ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the City Manager must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Form of Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B attached hereto. City Council Packet Page Number 72 of 204 I1,Attachment1 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Capital Improvement Bonds, Series 2021A Debt Service Fund (the ÐDebt Service FundÑ) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Amounts in the Debt Service Fund are irrevocably pledged to the Bonds. To the Debt Service Fund hereby created, there is hereby pledged and irrevocably appropriated and there will be credited: (i) the proceeds of the ad valorem taxes hereinafter levied for the Project (the ÐTaxesÑ), (ii) capitalized interest financed from Bond proceeds, if any; (iii) any amount over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03; (iv) all investment earnings on amounts in the Debt Service Fund; and (v) any other funds appropriated for the payment of principal or interest on the Bonds. If a payment of principal or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the Finance Director is directed to pay such principal or interest from the general fund or other funds of the City, and such fund will be reimbursed for those advances out of the proceeds of Taxes when collected. 4.02. Construction Fund. The proceeds of the Bonds, less the appropriations for costs of issuance of the Bonds and any other amount set forth in Section 4.01, together with any other funds appropriated for the Project and Taxes collected during the construction of the Project, will be deposited in a separate construction fund (the ÐConstruction FundÑ) to be used solely to defray expenses of the Project and the payment of principal and interest on the Bonds prior to the completion and payment of all costs of the Project. Any balance remaining in the Construction Fund after completion of the Project may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the direction of the City Council. When the Project is completed and the cost thereof paid, the Construction Fund is to be closed and any balance remaining therein and subsequent collections of Taxes for the Project are to be deposited in the Debt Service Fund. 4.03. Costs of Issuance. The City authorizes the Purchaser to forward the amount of proceeds of the Bonds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the CityÓs municipal advisor. 4.04. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts as set forth in EXHIBIT C attached hereto. 4.05. General Obligation Pledge. For the prompt and full payment of principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Manager is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Assessments and Taxes when collected. 4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collection of the foregoing Taxes will produce at least 5% in excess of the amount needed City Council Packet Page Number 73 of 204 I1,Attachment1 to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the City Finance Director may certify to the Director of Property Records and Revenue of Ramsey County (the ÐCounty AuditorÑ) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager, and the Finance Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) Ðelectronic signatureÑ means (a) a manually signed original signature that is then transmitted by electronic means or (b) a signature obtained through DocuSign or Adobe or a similarly digitally auditable signature gathering process; and (ii) Ðtransmitted by electronic meansÑ means sent in the form of a facsimile or sent via the internet as a portable document format (ÐpdfÑ) or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the ÐCodeÑ), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code City Council Packet Page Number 74 of 204 I1,Attachment1 and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or the Project financed by the Bonds, or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be Ðprivate activity bondsÑ within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as Ðqualified tax-exempt obligationsÑ within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not Ðprivate activity bondsÑ as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as Ðqualified tax-exempt obligationsÑ for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2021 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2021 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 6.06. Reimbursement. The City has or may have incurred certain expenditures with respect to the Project that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Project from proceeds of the Bonds (the ÐDeclarationÑ). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code. Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities of the Bonds as set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (ÐDTCÑ). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. City Council Packet Page Number 75 of 204 I1,Attachment1 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the ÐParticipantsÑ) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bonds for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the CityÓs obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words ÐCede & Co.Ñ will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the ÐRepresentation LetterÑ) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTCÓs Operational Arrangements, as set forth in the Representation Letter. City Council Packet Page Number 76 of 204 I1,Attachment1 Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. ÐContinuing Disclosure CertificateÑ means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all accrued interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge the Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) City Council Packet Page Number 77 of 204 I1,Attachment1 The motion for the adoption of the foregoing resolution was duly seconded by Member ________________________, and upon vote being taken thereon, the following members voted in favor of the motion: and the following voted against the same: whereupon the resolution was declared duly passed and adopted City Council Packet Page Number 78 of 204 I1,Attachment1 EXHIBIT A PROPOSALS City Council Packet Page Number 79 of 204 I1,Attachment1 EXHIBIT B FORM OF BOND No. R-_____ $________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION CAPITAL IMPROVEMENT BOND SERIES 2021A Date of Rate Maturity Original Issue CUSIP ______% February 1, 20__ February 24, 2021 565557 ____ Registered Owner: Cede & Co. The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the ÐCityÑ), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum set forth above on the Maturity Date specified above, unless called for earlier redemption, with interest thereon from the date hereof at the annual Rate specified above (calculated on the basis of a 360-day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2022, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2030, and on any day thereafter to prepay Bonds due on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (ÐDTCÑ) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participantÓs interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $\[9,500,000\] all of like original issue date and tenor, except as to number, maturity date, interest rate, denomination and redemption privilege, all issued pursuant to a resolution adopted by the City Council of the City (the ÐCity CouncilÑ) on January 25, 2021 (the ÐResolutionÑ), for the purpose of providing money to aid in financing a portion of construction costs for a new fire station within the City, as outlined in the CityÓs Five-Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended, specifically Section 475.521, and the principal hereof and Error! Unknown document property name. City Council Packet Page Number 80 of 204 I1,Attachment1 interest hereon are payable from ad valorem taxes, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as Ðqualified tax-exempt obligationsÑ within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the ÐCodeÑ) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the ownerÓs attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the ownerÓs attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: February 24, 2021 CITY OF MAPLEWOOD, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager Error! Unknown document property name. City Council Packet Page Number 81 of 204 I1,Attachment1 _________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative _________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignorÓs signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Error! Unknown document property name. City Council Packet Page Number 82 of 204 I1,Attachment1 NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (ÐSTAMPÑ), the Stock Exchange Medallion Program (ÐSEMPÑ), the New York Stock Exchange, Inc. Medallion Signatures Program (ÐMSPÑ) or other such Ðsignature guarantee programÑ as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee _________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Registrar Cede & Co. Federal ID #13-2555119 Error! Unknown document property name. City Council Packet Page Number 83 of 204 I1,Attachment1 EXHIBIT C TAX LEVY SCHEDULE YEAR * TAX LEVY 2022 $ 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 ___________________________ *Year tax levy collected City Council Packet Page Number 84 of 204 I1,Attachment1 STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified City Clerk of the City of Maplewood, Minnesota (the ÐCityÑ), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on January 25, 2021, with the original minutes thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the CityÓs General Obligation Capital Improvement Bonds, Series 2021A, in the original aggregate principal amount of $\[9,500,000\]. WITNESS my hand as such City Clerk and the corporate seal of the City this ___ day of January, 2021. Andrea Sindt, City Clerk City of Maplewood, Minnesota (SEAL) City Council Packet Page Number 85 of 204 J1,Attachment1 STATE OF MINNESOTA CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS AND REVENUE AS TO TAX LEVY AND REGISTRATION COUNTY OF RAMSEY I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the ÐCityÑ), on January 25, 2021, levying taxes for the payment of the CityÓs General Obligation Capital Improvement Bonds, Series 2021A (the ÐBondsÑ), in the original aggregate principal amount of $\[9,500,000\], dated February 24, 2021, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this _____ day of ____________, 2021. Director of Property Records and Revenue Ramsey County, Minnesota (SEAL) Deputy City Council Packet Page Number 86 of 204 I1, Attachment 2 Tvnnbsz; Nbqmfxppe-Njooftpub<Hfofsbm Pcmjhbujpo QsjnbszDsfejuBobmztu; FnjmzQpxfst-Dijdbhp,2)423*3448141<fnjmz/qpxfstAtqhmpcbm/dpn TfdpoebszDpoubdu; CmblfFZpdpn-Dijdbhp,2)423*3448167<cmblf/zpdpnAtqhmpcbm/dpn UbcmfPgDpoufout SbujohBdujpo TubcmfPvumppl DsfejuPqjojpo SfmbufeSftfbsdi XXX/TUBOEBSEBOEQPPST/DPN0SBUJOHTEJSFDU KBOVBSZ!26-!3132!!!2 City Council Packet Page Number 87 of 204 I1, Attachment 2 Tvnnbsz; Nbqmfxppe-Njooftpub<HfofsbmPcmjhbujpo DsfejuQspgjmf VT%:/6njmHPdbqjnqcoettfs3132Beue1303503132evf1301203153 MpohUfsnSbujoh BB,0TubcmfOfx NbqmfxppeHP MpohUfsnSbujoh BB,0TubcmfBggjsnfe SbujohBdujpo T'QHmpcbmSbujohtbttjhofejut(BB,(mpoh.ufsnsbujohupNbqmfxppe-Njoo/(ttfsjft3132Bhfofsbmpcmjhbujpo)HP* dbqjubmjnqspwfnfoucpoet/Buuiftbnfujnf-xfbggjsnfepvs(BB,(sbujohpouifdjuz(tfyjtujohHPcpoet/Uif pvumppljttubcmf/ 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Tvnnbsz;!Nbqmfxppe-!Njooftpub<!Hfofsbm!Pcmjhbujpo Wfsztuspohcvehfubszgmfyjcjmjuz-xjuibobwbjmbcmfgvoecbmbodfjogjtdbm312:pg5:&pgpqfsbujohfyqfoejuvsft< Wfsztuspohmjrvjejuz-xjuiupubmhpwfsonfoubwbjmbcmfdbtibu97/4&pgupubmhpwfsonfoubmgvoefyqfoejuvsftboe 3/9yhpwfsonfoubmefcutfswjdf-boebddfttupfyufsobmmjrvjejuzxfdpotjefstuspoh< Xfblefcuboedpoujohfoumjbcjmjuzqptjujpo-xjuiefcutfswjdfdbsszjohdibshftbu42/1&pgfyqfoejuvsftboeofu ejsfduefcuuibujt262/1&pgupubmhpwfsonfoubmgvoesfwfovf-cvusbqjebnpsuj{bujpo-xjui84/:&pgefcutdifevmfe upcfsfujsfejo21zfbst<boe Tuspohjotujuvujpobmgsbnfxpsltdpsf/ Fowjsponfoubm-tpdjbm-boehpwfsobodfgbdupst UifsbujohbmtpjodpsqpsbuftpvswjfxpguififbmuiboetbgfuzsjtltqptfeczuifDPWJE.2:qboefnjd-xijdixf dpotjefstpdjbmsjtlgbdupst/Bmuipvhiuiftdpqfpgfdpopnjdboegjobodjbmdibmmfohftqptfeczuifqboefnjdsfnbjot volopxo-xfcfmjfwfbqspmpohfeejtsvqujpodpvmexfblfouifdjuz(tmpdbmfdpopnz/Bctfouuifjnqmjdbujpotpg DPWJE.2:-xfdpotjefsuifdjuz(ttpdjbmsjtltupcfjomjofxjuiuiptfpguiftfdups/Xfbmtpwjfxhpwfsobodfboe 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TBMF!EBZ!SFQPSU!GPS;!! Djuz!pg!Nbqmfxppe-!Njooftpub! ! %:-611-111!Hfofsbm!Pcmjhbujpo!Dbqjubm! Jnqspwfnfou!Cpoet-!Tfsjft!3132B! ! Qsfqbsfe!cz;!! ! Csvdf!Ljnnfm-! Tfojps!Nvojdjqbm!Bewjtps! Fimfst!! ! 4171!Dfousf!Qpjouf!Esjwf! Kbtpo!Bbstwpme-! Sptfwjmmf-!NO!66224! Tfojps!Nvojdjqbm!Bewjtps!! ! ! CVJMEJOH!DPNNVOJUJFT/!JUT!XIBU!XF!EP/! !! For the permanent record Meeting Date: 1/25/2021 Agenda Item: I1, Additional Attachment COMPETITIVE SALE RESULTS Purpose:Financing a portion of the cost to construct a new City fire station. Rating:S&P Global Ratings "AA+" Number of Bids: 6 Low Bidder: Baird, Milwaukee, Wisconsin Comparison from Lowest to Highest Bid (TIC as bid): Low Bid 1.2620% High Bid 1.5105% Interest Difference $336,555 Summary of Sale Results: Principal Amount: $9,500,000 Underwriter’s Discount: $64,581 Reoffering Premium: $491,305 True Interest Cost: 1.2681% Yields: 0.22% - 1.60% Total Net P&I: $11,444,742 Notes: Bond Trust Services Corporation, Roseville, Minnesota will serve as Paying Agent on the Bonds. The Bonds maturing February 1, 2031 and thereafter are callable February 1, 2030 or any date thereafter. Closing Date: February 24, 2021 City Council Action: Adopt a resolution awarding the sale of $9,500,000 General Obligation Capital Improvement Bonds, Series 2021A. Supplemental Attachments Bid Tabulation Updated Sources and Uses Credit Rating Report of Funds Updated Debt Service Bond Resolution (distributed separately) Schedule Sale Day Report for City of Maplewood, Minnesota 1 For the permanent record Meeting Date: 1/25/2021 Agenda Item: I1, Additional Attachment For the permanent record Meeting Date: 1/25/2021 Attachment Agenda Item: I1, Additional For the permanent record Meeting Date: 1/25/2021 Agenda Item: I1, Additional Attachment Maplewood, Minnesota $9,500,000 General Obligation Capital Improvement Plan Bonds, Series 2021A Sources & Uses Dated 02/24/2021 | Delivered 02/24/2021 Sources Of Funds Par Amount of Bonds$9,500,000.00 Reoffering Premium491,304.75 Total Sources $9,991,304.75 Uses Of Funds Total Underwriter's Discount (0.680%)64,581.25 Costs of Issuance70,770.00 Deposit to Project Fund9,855,953.50 Total Uses $9,991,304.75 Series 2021A GO CIP Bonds | SINGLE PURPOSE | 1/25/2021 | 11:13 AM For the permanent record Meeting Date: 1/25/2021 Agenda Item: I1, Additional Attachment Maplewood, Minnesota $9,500,000 General Obligation Capital Improvement Plan Bonds, Series 2021A Debt Service Schedule DatePrincipalCouponInterestTotal P+IFiscal Total 02/24/2021----- 02/01/2022--171,179.62171,179.62171,179.62 08/01/2022--91,431.2591,431.25- 02/01/2023125,000.003.000%91,431.25216,431.25307,862.50 08/01/2023--89,556.2589,556.25- 02/01/2024400,000.003.000%89,556.25489,556.25579,112.50 08/01/2024--83,556.2583,556.25- 02/01/2025410,000.003.000%83,556.25493,556.25577,112.50 08/01/2025--77,406.2577,406.25- 02/01/2026420,000.003.000%77,406.25497,406.25574,812.50 08/01/2026--71,106.2571,106.25- 02/01/2027435,000.003.000%71,106.25506,106.25577,212.50 08/01/2027--64,581.2564,581.25- 02/01/2028445,000.003.000%64,581.25509,581.25574,162.50 08/01/2028--57,906.2557,906.25- 02/01/2029460,000.003.000%57,906.25517,906.25575,812.50 08/01/2029--51,006.2551,006.25- 02/01/2030475,000.003.000%51,006.25526,006.25577,012.50 08/01/2030--43,881.2543,881.25- 02/01/2031490,000.002.000%43,881.25533,881.25577,762.50 08/01/2031--38,981.2538,981.25- 02/01/2032500,000.001.000%38,981.25538,981.25577,962.50 08/01/2032--36,481.2536,481.25- 02/01/2033505,000.001.050%36,481.25541,481.25577,962.50 08/01/2033--33,830.0033,830.00- 02/01/2034510,000.001.150%33,830.00543,830.00577,660.00 08/01/2034--30,897.5030,897.50- 02/01/2035515,000.001.250%30,897.50545,897.50576,795.00 08/01/2035--27,678.7527,678.75- 02/01/2036520,000.001.300%27,678.75547,678.75575,357.50 08/01/2036--24,298.7524,298.75- 02/01/2037530,000.001.350%24,298.75554,298.75578,597.50 08/01/2037--20,721.2520,721.25- 02/01/2038535,000.001.400%20,721.25555,721.25576,442.50 08/01/2038--16,976.2516,976.25- 02/01/2039545,000.001.450%16,976.25561,976.25578,952.50 08/01/2039--13,025.0013,025.00- 02/01/2040550,000.001.500%13,025.00563,025.00576,050.00 08/01/2040--8,900.008,900.00- 02/01/2041560,000.001.550%8,900.00568,900.00577,800.00 08/01/2041--4,560.004,560.00- 02/01/2042570,000.001.600%4,560.00574,560.00579,120.00 Total$9,500,000.00-$1,944,742.12$11,444,742.12- Yield Statistics Bond Year Dollars$117,368.06 Average Life12.355 Years Average Coupon1.6569603% Net Interest Cost (NIC)1.2933831% True Interest Cost (TIC)1.2681681% Bond Yield for Arbitrage Purposes1.2059978% All Inclusive Cost (AIC)1.3334278% IRS Form 8038 Net Interest Cost1.2039720% Weighted Average Maturity12.083 Years Series 2021A GO CIP Bonds | SINGLE PURPOSE | 1/25/2021 | 11:13 AM For the permanent record Meeting Date: 1/25/2021 Agenda Item: I1, Additional Attachment Tvnnbsz; Nbqmfxppe-Njooftpub<Hfofsbm Pcmjhbujpo QsjnbszDsfejuBobmztu; FnjmzQpxfst-Dijdbhp,2)423*3448141<fnjmz/qpxfstAtqhmpcbm/dpn TfdpoebszDpoubdu; CmblfFZpdpn-Dijdbhp,2)423*3448167<cmblf/zpdpnAtqhmpcbm/dpn UbcmfPgDpoufout SbujohBdujpo TubcmfPvumppl DsfejuPqjojpo SfmbufeSftfbsdi XXX/TUBOEBSEBOEQPPST/DPN0SBUJOHTEJSFDU KBOVBSZ!26-!3132!!!2 For the permanent record Meeting Date: 1/25/2021 Agenda Item: I1, Additional 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T'QQvcmjdGjobodfMpdbmHPDsjufsjb;IpxXfBekvtuEbubGpsBobmzujdDpotjtufodz-Tfqu/23-3124 BmufsobujwfGjobodjoh;EjtdmptvsfJtDsjujdbmUpDsfejuBobmztjtJoQvcmjdGjobodf-Gfc/29-3125 DsjufsjbHvjebodf;BttfttjohV/T/QvcmjdGjobodfQfotjpoBoePuifsQptufnqmpznfouPcmjhbujpotGpsHPEfcu- MpdbmHpwfsonfouHPSbujoht-BoeTubufSbujoht-Pdu/8-312: UispvhiUifFTHMfot3/1;BEffqfsEjwfJoupV/T/QvcmjdGjobodfDsfejuGbdupst-Bqsjm39-3131 XXX/TUBOEBSEBOEQPPST/DPN0SBUJOHTEJSFDU KBOVBSZ!26-!3132!!!7 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was held remotely via conference call on Monday, January 25, 2021, commencing at 7:00 P.M. The following members of the City Council were present: and the following were absent: * * * * * * * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City’s General Obligation Capital Improvement Bonds, Series 2021A, to be issued in the original aggregate principal amount of $9,500,000. The City Manager presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals are as set forth in EXHIBIT A attached. After due consideration of the proposals, Member _____________ then introduced the following resolution and moved its adoption: MA745-30-696357.v2 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised RESOLUTION 21-01-1907 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS, SERIES 2021A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $9,500,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMEN T BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the “City”), as follows: Section 1.Sale of Bonds. 1.01 Authority. It is hereby determined that: (a) Pursuant to Minnesota Statutes, Chapter 475, as amended, including without limitation, Section 475.521 (the “Act”), the City is authorized to finance certain capital improvements under an approved capital improvement plan by the issuance of general obligation bonds of the City payable from ad valorem taxes. Capital improvements include the acquisition or betterment of public lands, buildings or other improvements for the purpose of a city hall, library, public safety facility and public works facility (excluding light rail transit or any activity related to it, or a park, road, bridge, administrative building other than a city hall, or land for any of those activities). (b) The City held a public hearing on December 14, 2020, regarding the Five-Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025 (the “Plan”) and regarding the issuance of bonds in the maximum principal amount of $9,500,000 to finance planned capital improvements, all in accordance with the Act. The Plan authorizes the issuance of bonds to pay the cost of certain capital improvements identified therein, including, without limitation, the construction of a new fire station in the City (the “Project”). (c) Following the public hearing, the City Council of the City (the “City Council”) adopted a resolution on December 14, 2020, adopting the Plan and authorizing the issuance of bonds thereunder in the maximum principal amount of $9,500,000 to finance the Project. (d) The City Council has determined that, within 30 days after the hearing, no petition for a referendum, signed by voters equal to five (5) percent of the votes cast in the City in the last general election, on the issuance of bonds to pay costs of the Project was received by the City in accordance with the Act. (e) As required by the Act, the City has determined that: (i) the expected useful life of the Project will be at least 5 years; and (ii) the amount of principal and interest due in any year on all outstanding bonds issued by the City under the Act, including the Bonds (as defined below), will not exceed 0.16% of the estimated market value of property in the City for taxes payable in 2021. MA745-30-696357.v2 2 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised (f) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Capital Improvement Bonds, Series 2021A (the “Bonds”), in the original aggregate principal amount of $9,500,000, to provide financing for the Project. (g) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City’s municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.02.Award to the Purchaser and Interest Rates. The proposal of Robert W. Baird & Co., Inc. (the “Purchaser”), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $9,926,723.50 (par amount of $9,500,000.00, plus original issue premium of $491,304.75, less underwriter’s discount of $64,581.25), plus accrued interest, if any, to the date of delivery for Bonds bearing interest as follows: Year of Interest Year of Interest MaturityRate Maturity Rate 2023 3.00% 2033 1.05% 2024 3.00 2034 1.15 2025 3.00 2035 1.25 2026 3.00 2036 1.30 2027 3.00 2037 1.35 2028 3.00 2038 1.40 2029 3.00 2039 1.45 2030 3.00 2040 1.50 2031 2.00 2041 1.55 2032 1.00 2042 1.60 True interest cost: 1.2681681% 1.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund hereinafter created, or deposited in the Construction Fund hereinafter created, as determined by the City’s Finance Director (the “Finance Director”) upon consultation with the City’s municipal advisor. The Mayor and City Manager are authorized to execute a contract with the Purchaser on behalf of the City, if requested by the Purchaser. 1.04. Terms and Principal Amounts of Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act in the total principal amount of $9,500,000, originally dated February 24, 2021, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, and upward, bearing interest as above set forth, and maturing on February 1 in the years and amounts as follows: (The remainder of this page is intentionally left blank.) MA745-30-696357.v2 3 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised Year of Amount Year of Amount MaturityMaturity 2023 $125,000 2033 $505,000 2024 400,000 2034 510,000 2025 410,000 2035 515,000 2026420,0002036520,000 2027 435,000 2037 530,000 2028 445,000 2038 535,000 2029460,0002039545,000 2030 475,000 2040 550,000 2031 490,000 2041 560,000 2032 500,000 2042 570,000 1.05. Optional Redemption. The City may elect on February 1, 2030, and on any day thereafter, to prepay Bonds maturing on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2022, to the registered owners of record as of the close of business on th the 15 day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint, a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar will keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for MA745-30-696357.v2 4 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised th registration of any transfer after the 15day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is at any time registered in the bond register as the absolute owner of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, written notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) 30 days prior to the date of redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. MA745-30-696357.v2 5 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the City Manager must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05.Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Form of Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B attached hereto. 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Capital Improvement Bonds, Series 2021A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Amounts in the Debt Service Fund are irrevocably pledged to the Bonds. To the Debt Service Fund hereby created, there is hereby pledged and irrevocably appropriated and there will be credited: (i) the proceeds of the ad valorem taxes hereinafter levied for the Project (the “Taxes”), (ii) capitalized interest financed from Bond proceeds, if any; (iii) any amount over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03; (iv) all investment earnings on amounts in the Debt Service Fund; and (v) any other funds appropriated for the payment of principal or interest on the Bonds. If a payment of principal or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the Finance Director is directed to pay such principal or interest from the general fund or other funds of the City, and such fund MA745-30-696357.v2 6 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised will be reimbursed for those advances out of the proceeds of Taxes when collected. 4.02.Construction Fund. The proceeds of the Bonds, less the appropriations for costs of issuance of the Bonds and any other amount set forth in Section 4.01, together with any other funds appropriated for the Project and Taxes collected during the construction of the Project, will be deposited in a separate construction fund (the “Construction Fund”) to be used solely to defray expenses of the Project and the payment of principal and interest on the Bonds prior to the completion and payment of all costs of the Project. Any balance remaining in the Construction Fund after completion of the Project may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the direction of the City Council. When the Project is completed and the cost thereof paid, the Construction Fund is to be closed and any balance remaining therein and subsequent collections of Taxes for the Project are to be deposited in the Debt Service Fund. 4.03. Costs of Issuance. The City authorizes the Purchaser to forward the amount of proceeds of the Bonds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the City’s municipal advisor. 4.04. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts as set forth in EXHIBIT C attached hereto. 4.05. General Obligation Pledge. For the prompt and full payment of principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Manager is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Assessments and Taxes when collected. 4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collection of the foregoing Taxes will produce at least 5% in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the City Finance Director may certify to the Director of Property Records and Revenue of Ramsey County (the “County Auditor”) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the MA745-30-696357.v2 7 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement. 5.03.Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager, and the Finance Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means (a) a manually signed original signature that is then transmitted by electronic means or (b) a signature obtained through DocuSign or Adobe or a similarly digitally auditable signature gathering process; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or the Project financed by the Bonds, or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: MA745-30-696357.v2 8 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised (a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2021 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2021 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 6.06. Reimbursement. The City has or may have incurred certain expenditures with respect to the Project that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Project from proceeds of the Bonds (the “Declaration”). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code. Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities of the Bonds as set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bonds for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept MA745-30-696357.v2 9 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all accrued interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge the Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be MA745-30-696357.v2 10 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) MA745-30-696357.v2 11 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised The motionfor the adoption of the foregoing resolution was duly seconded byMember ________________________, and upon vote being taken thereon, the following members voted in favor of the motion: and the following voted against the same: whereupon the resolution was declared duly passed and adopted MA745-30-696357.v2 12 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised EXHIBIT A PROPOSALS MA745-30-696357.v2 A-1 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised MA745-30-696357.v2 A-2 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised MA745-30-696357.v2 A-3 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised EXHIBIT B FORM OF BOND No. R-_____ $________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION CAPITAL IMPROVEMENT BOND SERIES 2021A Date of Rate Maturity Original Issue CUSIP ______%February 1, 20__ February 24, 2021 565557 ____ Registered Owner: Cede & Co. The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum set forth above on the Maturity Date specified above, unless called for earlier redemption, with interest thereon from the date hereof at the annual Rate specified above (calculated on the basis of a 360-day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2022, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2030, and on any day thereafter to prepay Bonds due on or after February 1, 2031. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $9,500,000 all of like original issue date and tenor, except as to number, maturity date, interest rate, denomination and redemption privilege, all issued pursuant to a resolution adopted by the City Council of the City (the “City Council”) on January 25, 2021 (the “Resolution”), for the purpose of providing money to aid in financing a portion of construction costs for a new fire station within the City, as outlined in the City’s Five-Year Capital Improvement Plan for Issuance of General Obligation CIP Bonds: City of Maplewood, Minnesota 2021-2025, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended, specifically Section 475.521, and the principal hereof and MA745-30-696357.v2 B-1 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised interest hereon are payable from ad valorem taxes, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”)relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: February 24, 2021 CITY OF MAPLEWOOD, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager MA745-30-696357.v2 B-2 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised _________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative _________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN --as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: MA745-30-696357.v2 B-3 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee _________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered OwnerSignature of Registrar Cede & Co. Federal ID #13-2555119 MA745-30-696357.v2 B-4 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised EXHIBIT C TAX LEVY SCHEDULE YEAR *TAX LEVY 2021 $179,738.60 2022 323,255.63 2023608,068.13 2024 605,968.13 2025 603,553.13 2026 606,073.13 2027 602,870.63 2028 604,603.13 2029 605,863.13 2030 606,650.63 2031 606,860.63 2032 606,860.63 2033 606,543.00 2034 605,634.75 2035 604,125.38 2036 607,527.38 2037 605,264.63 2038 607,900.13 2039 604,852.50 2040 606,690.00 2041 608,076.00 ___________________________ *Year tax levy collected MA745-30-696357.v2 C-1 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified City Clerk of the City of Maplewood, Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on January 25, 2021, with the original minutes thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City’s General Obligation Capital Improvement Bonds, Series 2021A, in the original aggregate principal amount of $9,500,000. WITNESS my hand as such City Clerk and the corporate seal of the City this ___ day of January, 2021. Andrea Sindt, City Clerk City of Maplewood, Minnesota (SEAL) MA745-30-696357.v2 For the permanentrecord: Meeting Date: 1/25/2021 Agenda Item: I1, Attachment 1 - Revised STATE OF MINNESOTA CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS ANDREVENUE COUNTY OF RAMSEY AS TOTAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the “City”), on January 25, 2021, levying taxes for the payment of the City’s General Obligation Capital Improvement Bonds, Series 2021A (the “Bonds”), in the original aggregate principal amount of $9,500,000, dated February 24, 2021, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this _____ day of ____________, 2021. Director of Property Records and Revenue Ramsey County, Minnesota (SEAL) Deputy MA745-30-696357.v2 J1 CITY COUNCIL STAFF REPORT Meeting Date January 25, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Saint John’s Hospital, 1575 Beam Avenue East a.Conditional Use Permit Amendment Resolution b.Design Review Resolution Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Kevin Martin of Fairview is proposing to build a 21,000-square-foot vertical building expansion to Saint John’s Hospital located at 1575 Beam Avenue East. This planned project would expand the third floor of the facility and does not increase the overall building footprint. To move forward with this project, the applicant needs city council approval of a conditional use permit amendment and design review. Recommended Action: a.Motion to approve a resolution for a conditional use permit amendment which approves a 21,000-square-foot vertical building expansion to be constructed at 1575 Beam Avenue East. b.Motion to approve a resolution for a design review for a 21,000-square-foot vertical building expansion to be constructed at 1575 Beam Avenue East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on January 8, 2021. The initial 60-day review deadline for a decision is March 9, 2021. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. City Council Packet Page Number 95 of 204 J1 Background: The applicant seeks to vertically expand the existing SaintJohn’s Hospitalto provide cardiac catheterization capability to the facility adjacent to the surgery department on level two. When designed, the existing facility structure was designed to accommodate vertical growth. The expansion would add approximately 21,000-square-feet to the existing six-story, 303,000-square- foot facility. As a vertical expansion, there is no impact to the existing site design, utilities or landscaping. Conditional Use Permit Amendment Staff finds no problem with the proposed expansion from a use standpoint. The proposed expansion complies with the findings required for approval of a CUP. Design Review Building Elevations The proposed building addition will be constructed of metal panels that provide color compatibility with the existing building but also provide contrast in terms of building materials. All design elements would be attractive and compatible with the existing architecture of the neighborhood. Parking City ordinance does not have a specific parking requirement for hospitals. The city has approved parking plans for the campus via previous conditional use permit approvals. The hospital campus currently has 1,252 parking spaces. Given how this proposed building expansion is intended to be used staff does not expect a significant increase in parking demand to be generated due to this project. Staff recommends that the applicant be required to maintain at least 1,252 parking spaces via this approval process. Department Comments Engineering, Environmental, Building and Public Safety Departments have reviewed and do not have any additional comments. Board and Commission Review January 19, 2021: The community design review board reviewed and recommended approval of this project. January 19, 2021: The planning commission held a public hearing and recommended approval of this project. Citizen Comments Staff surveyed the 11 surrounding property owners within 500 feet of the proposed project area for their opinion about this proposal. Staff did not receive any replies. City Council Packet Page Number 96 of 204 J1 Reference Information Site Description Site Size: 28 acres Existing Land Use: Saint John’s Hospital Campus Surrounding Land Uses North: Surface parking lot and townhomes East: Medical office buildings South: Beam Avenue and medical office buildings West: Hazelwood Street, medical office building and gas station Planning Existing Land Use: Employment Existing Zoning: Business Commercial Previous Actions May 20, 1982: Approved the original CUP. May 12, 1997: Approved a 25-foot front setback variance for the parking ramp. Approved a 10-foot parking lot setback variance from Hazelwood Street Approved a CUP revision. Approved site and building design plans. November 10, 1997: Approved the proposal for the stand-alone medical building north of the hospital. November 23, 1998: Vacated the former St. John’s Boulevard right-of-way that was not in the location of the eventual road placement. September 22, 2008: Approved CUP amendment and vacations related to an expansion project. Attachments: 1.Conditional Use Permit Amendment 2.Design Review Resolution 3.Overview Map 4.2040 Land Use Map 5.Zoning Map 6.Applicant Narrative 7.Site Plan 8.Building Renderings 9.Applicant’s Plans, Date-Stamped December 24, 2020 (separate attachments) City Council Packet Page Number 97 of 204 J1, Attachment 1 CONDITIONAL USE PERMIT AMENDMENTRESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Fairview has requested approval of a conditional use permit amendment. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. City Council Packet Page Number 98 of 204 J1, Attachment 1 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. 1. On January 19, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On January 25, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.All construction shall follow the approved siteplans, date-stamped December 24, 2020. The planning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. Compliance with the city's engineering report by Steve Love dated July 8, 2008. 4. The property owner shall maintain at least 1,252 parking spaces on the hospital campus. Parking spaces shall be at least 9.5 feet wide; employee parking may be 9 feet wide. __________ by the City Council of the City of Maplewood, Minnesota, on January 25, 2021. City Council Packet Page Number 99 of 204 J1, Attachment 2 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Fairview has requested approval of a design review. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 032922130014 – The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. 1.03 On January 19, 2021, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a City Council Packet Page Number 100 of 204 J1, Attachment 2 desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01.1 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped December 24, 2020. Approval is subject to the applicant doing the following: 1. Obtain a conditional use permit from the city council for this expansion. 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All requirements of the city engineer, fire marshal and building official must be met. 4. Rooftop vents and equipment shall be screened from view from residential properties to the north and west. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. On the west elevation, the existing metal capping on the parapet wall shall remain consistent in its size and placement between the existing brick and new addition materials. __________ by the City Council of the City of Maplewood, Minnesota, on January 25, 2021. City Council Packet Page Number 101 of 204 J1, Attachment 3 Saint John's Hospital - 1575 Beam Avenue East December 22, 2020 City of Maplewood Legend ! I P 0490 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 102 of 204 J1, Attachment 4 Saint John's Hospital - 1575 Beam Avenue East December 22, 2020 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential High Density Residential Mixed-Use - Community Commercial Public/Institutional Employment Utility Open Space Park P 0490 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 103 of 204 J1, Attachment 5 Saint John's Hospital - 1575 Beam Avenue East December 22, 2020 City of Maplewood Legend ! I Zoning Open Space/Park Single Dwelling (r1) Planned Unit Development (pud) Light Manufacturing (m1) Business Commercial Modified (bcm) Business Commercial (bc) P 0490 Feet Source: City of Maplewood, Ramsey County City Council Packet Page Number 104 of 204 J1, Attachment 6 Maplewood Environmental and Economic Development Department Conditional Use Application Re: St. John’s Hospital Vertical Expansion- Cardiac Cath Suite The enclosed Conditional Use Permit request seeks to vertically expand the existing St. John’s Hospital, located at 1575 Beam Avenue, to provide cardiac cath capability to the facility adjacent to the surgery department on level 2. When designed, the existing facility structure was designed to accommodate vertical growth. The expansion would add approximately 21,000 SF to the existing 6-storey, 303,000 SF facility. As a vertical expansion, there is no impact to the existing site design, utilities, or landscaping. Application Submittal 1. Drawings See Attached Plans, Elevations 2. Narrative Project Description o This project is a 1-storey vertical expansion on level 2 at the southwest corner of the existing St. John’s Hospital. The expansion would add approximately 21,000 SF to the existing 6-storey, 303,000 SF facility adjacent to the existing surgery department. The project includes 5 Labs, 14 prep/recovery rooms, and miscellaneous support space. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s comprehensive plan and Code of Ordinances. o The addition will be in compliance with all applicable local building codes and all requirements of the State of Minnesota’s Department of Public Health. The project will maintain the existing operations of the Hospital’s original Conditional Use Permit. The scale of the addition aligns with the existing facility’s massing and aesthetics and is located over a portion of the structure originally designed to accept a 2-storey addition. The proposed project includes 1-storey with no accommodations for future vertical growth. The use would not change the existing or planned character of the surrounding area. o The project is located at an intersection comprised primarily of commercial and medical developments and does not change the character of the surrounding area. The proposed exterior finish materials, color, and aesthetic of the expansion compliments the materials and colors of the existing facility. The use would not depreciate property values. o The use of this project aligns with the use of the existing hospital and will not depreciate property values. The expanded service line of cardiac cath at St. John’s will improve the neighborhood’s access to this line of medical care, previously not provided. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-off, vibration, general unsightliness, electrical interference or other nuisances. o This addition is vertical in nature and will have no impact to the surrounding environment and will not increase storm water run-off. The selection of earth-toned City Council Packet Page Number 105 of 204 J1, Attachment 6 metal panel on the façade blends into the existing facility and does not create glare. The aesthetic of the expansion blends with the existing facility. The operations of this added amenity to the Hospital will be fully contained inside the space and will have no impacts to its surroundings. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. o The associated use of this facility will have minimal impact to the existing traffic and surrounding streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. o The existing services were originally sized for future growth, therefore there are no impacts anticipated to public facilities and services. The use would not create excessive additional costs for public facilities or services. o This use does not create additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. o The overall intention of the earth-toned metal panel cladding is to blend into the natural landscape around the hospital and with the adjacent wetland. The selected materials compliment the masonry of the existing facility while lightening the heaviness of the mass, creating a cohesive façade. Bands of high windows further soften the exterior design while simultaneously providing daylight to the interiors and maintaining patient privacy. The use would cause minimal adverse environmental effects. o The use causes no adverse environmental effects. The City Council may waive any of the above requirements of a public building or utility structure, provided the Council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. o This project seeks a waiver related to the portions of this application not applicable to a vertical addition. 3. Property Owners Available on request 4. Application Fees The following fees are included under separate cover: o $1,000 – Conditional Use Permit Revisions o $46 – County Recording Fee o $200 – development site notification sign 5. Engineering Escrow Not applicable – Project does not alter existing site characteristics. City Council Packet Page Number 106 of 204 J1, Attachment 7 *Parking is in compliance with the previousagreements on file with the City of Maplewood, thereare no planned increases to the current parking lots oncampus for this project. For more information onparking agreements with the Hospital, please contactDanielle Gathje- dgathje@healtheast.org 612-232-7107 LFOBSE!TUSFFU IB\[FMXPPE!TUSFFU City Council Packet Page Number 107 of 204 J1, Attachment 8 ,0.!25(.1#25(.1#3(.5# City Council Packet Page Number 108 of 204 J1, Attachment 8 25(.1#3(.5#,0.!38(.1# FYJTUJOH City Council Packet Page Number 109 of 204 J1, Attachment 8 3(.5#25(.1#,0.!38(.1# City Council Packet Page Number 110 of 204 J1, Attachment 8 ,0.!25(.5#,0.!23(.9#25(.1#3(.5# City Council Packet Page Number 111 of 204 J1, Attachment 8 City Council Packet Page Number 112 of 204 J1, Attachment 8 City Council Packet Page Number 113 of 204 J2 CITY COUNCILSTAFF REPORT Meeting Date January 25, 2021 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08 a.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing b.Recommendation on Assessment Hearing Date Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of Maplewood Engineering Department prepares a feasibility report prior to project design for municipal public street improvement projects. The feasibility report is an essential element in the public improvement project process as it providesdetailedinformation on important items such as; existing site conditions, proposed improvements, resident input/communication, special assessments, project cost/financing, tentative schedule and recommendations. Recommended Action: a.Motion to approve aResolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at7:00 p.m. on March 8, 2021for the Montana-Nebraska Area Pavement Rehabilitation, City Project 20-08. b.Provide staff with a recommendation on holding the assessment hearing in September of 2021. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$2,328,400.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of the Street Revitalization Fund(SRF), Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, and the W.A.C. Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City Council Packet Page Number 114 of 204 J2 The Montana-Nebraskaarea neighborhood streets are an important part of the City’s infrastructure. The streets in this area have deteriorated beyond the point of regularannualmaintenance and are in need of replacement. Background The Feasibility Study for the Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08, is complete and available in the office of the City Engineer. A copy of the Feasibility Report has been included as an attachment to this report. The study includes information on the existing site conditions, proposed improvements,anticipated schedule, costs, financingand recommendations. The Montana-Nebraskaneighborhood streetstotal approximately 2.79miles in lengthand have an average Pavement Condition Index (PCI) rating of 37/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). The neighborhood area is generally bounded by Larpenteur Avenue on the north, McKnight Road on the west, Century Avenue to the east and Maryland Avenue on the south(see Project Location Map, attachment 2).This project is a part of the approved 2021 – 2025Capital Improvement Plan (CIP). Should the project be approved,construction would begin inJune of 2021. The aging and deteriorating condition of roads shown on the location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The watermain within the project area is generally in goodcondition and meets current standards. Saint Paul Regional Water Services (SPRWS) is not recommending watermain replacement at this timeor in the near future. Minor repairs to the sanitary sewer systemand storm sewer systemare expected, including repairs or replacements of castings,adjustmentrings, and deteriorating structureswithin the roadway. Neighborhood Correspondence th An informational packet was mailed to the project residents on October 13, 2020and contained information about the proposed street improvementproject. st The first neighborhood meeting was held on December 21, 2020 on the Zoom virtual meeting platform due to the COVID-19 Pandemic. Neighborhood Meetings are typically held in person at th the Maplewood Community Center. Staff mailed out the invitation on December 15, 2020 to approximately 287 impacted property owners and approximately 21 residents attended. The meeting generally ran from 6:00 pm to 7:00 pm including a presentation, question/answer session, andone-on-one conversationswith City Engineering Staff. Items presented at this meeting included the public improvement process, an explanation of why these streets were chosen for improvements, project scope, proposed assessments, funding sources, and an estimated project timeline. A recording of the presentation and meeting dialog is available on the City website for viewing. Additional correspondence with project property owners is planned in the coming months as the project team moves into the design phase of the project. st During the neighborhood meeting held on December 21, 2020 staff asked residents to identify any concerns they had in regards to the proposed project. Overall, the general feeling at this meeting was that the improvements to the street are necessary.The residents did bring up concerns about the condition of the pavement on Sterling Street between Larpenteur Avenue and Montana Street, City Council Packet Page Number 115 of 204 J2 how communication with the City works during the street project, future roadway maintenance, and questions about the assessment process. Assessments An independent appraisal firm has beenhired to provide an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to determinethe special benefit assessmentamounts for the project area. The rates established in the City’s Special Assessment Policy were utilizedat this time to generate a preliminary assessment roll. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a pavement rehabilitation type project is $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminaryassessment rate(s) are as follows. Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit Residential Duplex Unit, Pavement Rehabilitation Rate = $1,955/unit Residential Montana Quadplex’s, Pavement Rehabilitation Rate = $1,911.50/unit Prior to 2020, assessment hearings were typically held at the same meeting as the award of a construction contract in the spring of the year. Given the uncertainty caused by the COVID-19 pandemic, the assessment hearings for the 2020 projects were delayed until the fall of 2020. In doing so, residents subject to assessments were provided additional time before assessments were payable. This also reduced accumulated interest prior to the assessment’s certification with Ramsey County. This method of separating the Assessment Hearing from the Award of Contract is allowed via State Statute 429 and is standard operating procedure in many other municipalities. The preliminary project schedule depictsa similar process, showing the assessment hearing for this project being held in September 2021. Estimated Project Cost The total estimated project cost is $2,328,400and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$1,808,30078% DrainageImprovements$310,90013% Sanitary Sewer Improvements$119,1005% Water System Improvements$90,1004% Total Estimated Project Cost:$2,328,400100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Thefeasibility estimate is approximately $138,400 above the CIP estimated project cost. This increase reflects theadditional storm sewer, sanitary sewer, and water system improvements identified during the preparation of the feasibility report. Funding for this increase is covered by the corresponding utility enterprise funds. The attached feasibility report provides a more detailed construction and project cost estimate. City Council Packet Page Number 116 of 204 J2 Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Street Revitalization Funds(SRF), Special Benefit Assessments, Sanitary Sewer Funds, Environmental Utility Funds, and W.A.C. funds. An update to the financing plan will be providedafter the special benefits appraisal is received. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Street Revitalization Fund$886,64338% Special Benefit Assessments$921,65740% Sanitary Sewer Fund$119,1005% Environmental Utility Fund$310,90013% W.A.C. Fund$90,1004% Total Estimated Project Funding:$2,328,400100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Project Schedule The following isa tentative schedule for City Project 20-08should it be determined to proceed with the project: PROJECT MILESTONEDATE Accept Feasibility Study, Order Public Hearing, Authorize 1/25/2021 Preparation of Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for 3/22/2021 Bids, Authorize Preparation of Assessment Roll Bid Opening4/16/2021 Award Contract 5/10/2021 Begin Construction June2021 Accept Assessment Roll & Order Assessment Hearings8/9/2021 Assessment Hearing, 9/13/2021 Adopt Assessment Roll 9/13/2021 Complete Construction October2021 Assessments Certified to Ramsey County November2021 Attachments 1.Resolution Accepting Feasibility Study 2.Project Location Map 3.Feasibility Report 4.Presentation City Council Packet Page Number 117 of 204 J2, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adoptedOctober 12, 2020, a report has been prepared by the City Engineering Division with reference to the improvement of Montana- NebraskaArea Pavement Rehabilitation, City Project 20-08, and this report was received by the th council on January 25, 2021. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the Montana-NebraskaArea Pavement Rehabilitation, City Project 20-08in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,328,400. 2.The City Engineer or his designee isthe designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of$2,328,400 shall be established. The proposed financing plan is asfollows: Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Street Revitalization Fund$886,64338% Special Benefit Assessments$921,65740% Sanitary Sewer Fund$119,1005% Environmental Utility Fund$310,90013% W.A.C. Fund$90,1004% Total Estimated Project Funding:$2,328,400100% th 4.A public hearing shall be held on such proposed improvement on the 8 day of March, 2021at 7:00 PM. TheCity Clerk shall give mailed and published notice of such hearing and improvement as required bylaw. th Approved this 25day of January, 2021 City Council Packet Page Number 118 of 204 J2, Attachment 2 City Council Packet Page Number 119 of 204 J2, Attachment 3 Feasibility Report Montana-Nebraska Area Pavement RehabilitationProject City Project, 20-08 Arlington Avenue, Currie Street, Hoyt Avenue, Lakewood Drive, Mary Street, Montana Avenue, Montana Circle, Myrtle Court, Myrtle Street, Nebraska Avenue, Oak Circle, Sterling Street, Tevlin Court I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Signature: ____________________________ Jonathon E. Jarosch, P.E. 1/19/2021 Date: ________________________________ License No. 49105 Document Prepared by: Jonathon E. Jarosch, P.E. Tyler M. Strong, E.I.T. 1 City Council Packet Page Number 120 of 204 J2, Attachment 3 Table of Contents Executive Summary ......................................................................................................... 3 Project Summary .......................................................................................................... 3 Project Cost .................................................................................................................. 4 Proposed Financing ...................................................................................................... 4 Schedule ....................................................................................................................... 5 1.0 Introduction................................................................................................................ 6 1.1 General ................................................................................................................... 6 1.2 Resident Correspondence ...................................................................................... 6 2.0 Existing Conditions ..................................................................................................... 7 2.1 Pavement Condition ............................................................................................... 7 2.2 Geotechnical Summary ........................................................................................ 10 2.3 Existing Curb and Gutter...................................................................................... 10 2.4 Existing Utility Summary ....................................................................................... 10 2.5 Resident Concerns ............................................................................................... 11 2.51 Sterling Street Pavement Condition Concerns ................................................ 11 2.52 Assessments ................................................................................................... 11 2.53 Property Owner Communication ..................................................................... 11 2.54 Preventative Roadway Maintenance ............................................................... 11 3.0 Proposed Improvements.......................................................................................... 11 3.1 Pavement Rehabilitation ....................................................................................... 11 3.2 Curb Replacement and Pedestrian Ramps .......................................................... 12 3.3 Utility Upgrades and Repairs ................................................................................ 12 3.4 Resident Requested Improvements...................................................................... 12 4.0 Private Utilities ......................................................................................................... 12 5.0 Erosion Control......................................................................................................... 12 6.0 Traffic Control ........................................................................................................... 13 7.0 Project Cost .............................................................................................................. 13 8.0 Cost Recovery .......................................................................................................... 13 9.0 Project Schedule ...................................................................................................... 14 10.0 Conclusions & Reccomendation............................................................................. 15 Appendix A ..................................................................................................................... 16 2 City Council Packet Page Number 121 of 204 J2, Attachment 3 Montana-Nebraska Area Pavement Rehabilitation Project City Project, 20-08 EXECUTIVE SUMMARY Arlington Avenue, Currie Street, Hoyt Avenue, Lakewood Drive, Mary Street, Montana Avenue, Montana Circle, Myrtle Court, Myrtle Street, Nebraska Avenue, Oak Circle, Sterling Street, Tevlin Court Project Summary This feasibility report has been prepared for the Montana-Nebraska Area Pavement Rehabilitation Project, City of Maplewood Project 20-08. The above referenced streets total approximately 2.79 miles in length. The neighborhood area is generally bounded by Larpenteur Avenue on the north, McKnight Road on the west, Century Avenue to the east and Maryland Avenue on the south. See Exhibit 1 for a map of the proposed project streets to be rehabilitated. This project is a part of the approved 2021 – 2025 Capital Improvement Plan (CIP). After review and approval from City Council, construction is proposed to begin in June of 2021. See Exhibit 2 for a map of proposed rehabilitation method and their respective areas. The proposed improvements include the following: 1)Full depth reclaim (FDR) of pavement and underlying base materials, includes sub- grade repairs in areas of failure as necessary to support the new street. 2)Removal and replacement of structurally deteriorated sections of concrete curb and gutter. 3)Removal and replacement of outdated sanitary sewer castings & storm sewer castings. 4)Removal and replacement of ADA pedestrian curb ramps as necessary. 5)Installation of new base and wear course pavement layers on project streets. 6)Saw & sealing of construction control joints in the new bituminous pavement. 7)Restoration of turf and landscape features which may have been impacted by the project. 8)Potential for minor storm sewer improvements & repairs in problematic areas. 3 City Council Packet Page Number 122 of 204 J2, Attachment 3 Project Cost The total estimated project cost is $2,328,400 and is outlined below: Estimated Project Cost Summary Proposed Improvements Total Amount% of Total Street Improvements$1,808,300 78% Drainage Improvements $310,900 13% Sanitary Sewer Improvements$119,1005% Water System Improvements $90,100 4% Total Estimated Project Cost: $2,328,400 100% The estimated costs includes 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, the Street Revitalization Fund, the Sanitary Sewer Fund, the Environmental Utility Fund and W.A.C. funds. The table below displays a summary of the estimated financing for the proposed project. Estimated Project Cost Recovery Funding Source Total Amount % of Total Street Revitalization Fund $886,643 38% Special Benefit Assessments $921,657 40% Sanitary Sewer Fund $119,100 5% Environmental Utility Fund $310,900 13% W.A.C. Fund $90,100 4% Total Estimated Project Funding: $2,328,400 100% 4 City Council Packet Page Number 123 of 204 J2, Attachment 3 Schedule The following tentative schedule may be implemented, should it be determined to proceed with the project: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/25/2021 Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/22/2021 Authorize Preparation of Assessment Roll Bid Opening 4/16/2021 Award Contract5/10/2021 Begin Construction June 2021 Accept Assessment Roll & Order Assessment Hearings 8/9/2021 Assessment Hearing 9/13/2021 Adopt Assessment Roll 9/13/2021 Complete Construction October2021 Assessments Certified to Ramsey CountyNovember 2021 5 City Council Packet Page Number 124 of 204 J2, Attachment 3 Feasibility Report Montana-Nebraska Area Pavement Rehabilitation Project City Project, 20-08 rlington Avenue, Currie Street, Hoyt Avenue, Lakewood Drive, Mary Street, Montana A Avenue, Montana Circle, Myrtle Court, Myrtle Street, Nebraska Avenue, Oak Circle, Sterling Street, Tevlin Court 1.0 INTRODUCTION 1.1 General The Montana-Nebraska Area Pavement Rehabilitation Project consists of the streets shown in Exhibit 1. These neighborhood streets are generally bounded by Larpenteur Avenue on the north, McKnight Road on the west, Century Avenue to the east and Maryland Avenue on the south. These streets are part of the City’s approved Capital Improvement Plan (CIP). The City th Council ordered the preparation of the feasibility study for this project on October 12, 2020. The aging and deteriorating streets associated with this project present an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represent a decreased level of service for the residents of Maplewood, the City has received numerous complaints from area residents about substandard street conditions. Of the infrastructure elements the city maintains (sanitary sewer, storm sewer, and streets) the bulk of the maintenance activities in this area consist of patching the roadway and filling potholes. Maintenance staff have noted that a considerable amount of time and resources spent each spring repairing the streets within the proposed project area. This feasibility report will detail the existing condition of the pavement surface, provide geotechnical recommendations for potential pavement rehabilitation methods, discuss proposed improvements, detail resident correspondence, provide detailed project cost/cost recovery information, provide recommendations based on the provided information. 1.2 Resident Correspondence th A letter was mailed to area residents on October 13, 2020 to notify them that the Council had ordered a feasibility study for their neighborhood and that preliminary engineering and data collection would begin along the project streets. An informational packet was sent to residents th impacted by the project on December 15, 2020. The packet included a project location map, frequently asked questions brochure and an assessment information brochure. st The first neighborhood meeting was held on December 21, 2020 on the Zoom virtual meeting platform due to the COVID-19 Pandemic. Neighborhood Meetings are typically held in person at th the Maplewood Community Center. Staff mailed out the invitation on December 15, 2020 to approximately 287 impacted property owners and approximately 21 residents attended. The meeting generally ran from 6:00 pm to 7:00 pm including a presentation, question/answer session, and one-on-one conversations with City Engineering Staff. Items presented at this meeting included the public improvement process, an explanation of why these streets were chosen for improvements, project scope, proposed assessments, funding sources, and an estimated project timeline. A recording of the presentation and meeting dialog is available on the city website for viewing. Additional correspondence with project property owners is planned in the coming months as the project team moves into the design phase of the project. 6 City Council Packet Page Number 125 of 204 J2, Attachment 3 2.0 EXISTING CONDITIONS 2.1 Pavement Condition The streets associated with this project have a combined length of approximately 2.79 miles. The Pavement Condition Index (PCI) method was used to determine the condition of the existing roads. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100 indicating the condition of a roadway, with 0 being the worst possible pavement condition and 100 being the best possible condition (i.e. a new road). The PCI method was developed by the United States Army Corps of Engineers and is widely used in transportation Civil Engineering. It is the City’s general goal to have 75% of city maintained streets at a rating of 70 or above. According to the pavement condition survey the streets have a weighted average PCI rating of 37. A summary of the streets and their corresponding PCI ratings are shown below in Table A. Table A: Pavement Condition Index (PCI) Montana-Nebraska Area Pavement Rehabilitation Project StreetFrom/ToMiles2020 PCI Arlington AveCurrie St/Myrtle St0.0731 Arlington AveMyrtle St/Cul de sac0.0443 Arlington AveMcKnight Rd/Currie St0.1330 Arlington AveCul de sac/Mary St0.1331 Currie StNebraska Ave/Montana Ave0.1252 Currie StCul de sac/Arlington Ave0.1024 Currie StCul de sac/Larpenteur Ave0.1229 Hoyt AveMcKnight Rd/Cul de sac0.1359 Lakewood DrMontana Ave/Larpenteur Ave0.2832 Mary StTevlin Ct/Montana Ave0.0831 Mary StSterling St/Nebraska Ave0.0835 Mary StNebraska Ave/Tevlin Ct0.0631 Mary StCul de sac/Sterling St0.0722 Montana AveMcKnight Rd/Currie St0.0953 Montana AveSterling St/Cul de sac0.2340 Montana AveCurrie St/Myrtle St0.0952 Montana AveMyrtle St/Lakewood Dr0.0942 Montana AveLakewood Dr/Mary St0.0752 Montana CirCul de sac/Sterling St0.0430 Myrtle CtCul de sac/Nebraska Ave0.0737 Myrtle StCul de sac/Arlington Ave0.0730 Nebraska AveCurrie St/Myrtle Ct0.1242 Nebraska AveCul de sac/Mary St0.0738 Nebraska AveMcKnight Rd/Currie St0.1045 Nebraska AveMyrtle Ct/Cul de sac0.0549 Oak CirCul de sac/Sterling St0.0335 Sterling StMary St/Oak Cir0.1122 Sterling StOak Cir/Montana Ave0.0724 Tevlin CtCul de sac/Mary St0.0540 Sterling StMontana Ave/1570 Sterling St0.0437 Total Length (Miles) =2.79 Weighted Average 2020 PCI =37 The following images display the level of pavement deterioration on the project streets. Common failures on the project streets include; raveling of the pavement, transverse and edge cracking, patching, settlement, fatigue (alligator) cracking and rutting of the wheel paths. The pictures provide a fair representation of the current conditions of the project streets. 7 City Council Packet Page Number 126 of 204 J2, Attachment 3 Currie Street (November 2020) Myrtle Street (November 2020) 8 City Council Packet Page Number 127 of 204 J2, Attachment 3 Mary Street (November 2020) Arlington Avenue (November 2020) 9 City Council Packet Page Number 128 of 204 J2, Attachment 3 2.2 Geotechnical Summary The City of Maplewood consulted Northern Technologies, LLC (NTI) to perform a geotechnical evaluation of the project streets to determine potential pavement maintenance or rehabilitation methods. NTI performed visual evaluation, pavement coring and hand auger borings in key areas of the project streets to determine the thickness of the pavement, aggregate base layer below and subgrade material composition. The results of the geotechnical report are summarized in Exhibit 3. The full report notes surface distresses including patching, longitudinal and transverse cracking, fatigue cracking, and widespread pavement breakup with potholes on nearly all project streets. Many of the pavement cores show signs of pitting of the bituminous material, especially those within the neighborhood streets. This condition is known as “stripping”, which is the deterioration of the bond between the asphalt and aggregate which is primarily due to the presence of moisture. Pavement stripping is evident at both the top and bottom of the pavement section. Due to the widespread and often severe distresses found in the project area, reclamation, full depth mill & overlay or a combination of the two is recommended by NTI for the rehabilitation of the neighborhood streets. Based on the coring & aggregate base report it appears all streets in the project area have a sufficient ratio of bituminous pavement to aggregate base material for an 8” to 10” depth reclamation. It is recommended to perform an 8” depth reclamation on Sterling Street. It is recommended to perform a 10” depth reclamation on Hoyt Avenue, Lakewood Drive, Myrtle Court, Myrtle Street, Arlington Avenue (West), Arlington Avenue (East), Nebraska Avenue (East), Tevlin (Court), Mary Street, Oak Circle, Montana Circle, Montana Avenue (East), Currie Street (South), Currie Street (Central), Currie Street (North), Nebraska Avenue (West), Montana Avenue (West). See Exhibit 2 for a map of the proposed rehabilitation methods. 2.3 Existing Curb and Gutter Existing concrete curb and gutter is present on nearly all of the project streets. Overall the curb and gutter on the project streets are in good condition with an estimated 19% of the concrete curb being structurally damaged to the extent that it should be removed and replaced. Currie Street (North), just south of Larpenteur Avenue, currently has an oversized cul de sac without curb and gutter. As a part of the project it is proposed to upgrade the cul de sac to Maplewood Standards and install concrete curb and gutter. Installation of concrete curb and gutter will support the edge of the pavement, reduce long term pavement maintenance costs, facilitate proper roadway drainage and increase pavement life. 2.4 Existing Utility Summary Sanitary sewer, storm sewer, and water main are present beneath the project streets. These utilities were generally installed in the 1970’s, 1980’s and 1990’s. No major issues with the sanitary sewer or storm system have been noted to date. Some deficiencies observed by staff include the deterioration of manhole and catch basin structures, structure adjustment rings, outdated sanitary sewer castings and outdated storm sewer castings. Exhibit 4 displays the current drainage patterns within the project area. 10 City Council Packet Page Number 129 of 204 J2, Attachment 3 2.5 Resident Concerns st During the neighborhood meeting held on December 21, 2020 staff asked residents to identify any concerns they had in regards to the proposed project. Overall, the general feeling at this meeting was that the improvements to the street are necessary. There were some concerns noted, they are listed in the following sections. 2.51 Sterling Street Pavement Condition Concerns Some residents requested that the City consider adding Sterling Street between Montana Avenue and Larpenteur Avenue to the 20-08 Project. There were a number of complaints about the pavement condition of this segment of roadway from local residents. Currently this section of Sterling Street is not included as a part of the Montana-Nebraska Project due to it being slated for a full reconstruction project in the future. Public works staff will continue to monitor the pavement condition of this segment and skim patch as necessary. 2.52 Assessments Staff fielded a number of questions related to assessments at the neighborhood meeting, as well as via phone and email correspondence. These questions focused mostly on who was being assessed, how much the assessment would cost and how the City’s Assessment Policy works. Staff will continue to answer these questions as the project moves forward. 2.53 Property Owner Communication Staff fielded a number of questions related to project communication at the neighborhood meeting. These questions focused mostly on how impacted property owners were going to be notified, the general construction process, project phasing and how long the project would take. Staff will continue to answer these questions as the project moves forward 2.54 Preventative Roadway Maintenance Residents had a few of questions related to the long term roadway maintenance for the project streets. Staff explained the process of pavement maintenance, starting from when the pavement is first placed to the long term maintenance activities like crack sealing, fog sealing and pothole patching. Currently it is the City’s goal to achieve 30+ years of pavement life on these project streets. 3.0 PROPOSED IMPROVEMENTS 3.1 Pavement Rehabilitation Staff is recommending a full depth reclamation (FDR) on the top 8-10 inches of the project streets. Reclamation is a process in which the existing pavement is ground up and mixed with the underlying aggregate base material to form new base material to support the road. After the road has been reclaimed, the excess reclaim material will be removed, then the road will be reshaped to provide adequate drainage to the curb lines. The new reclaimed base material will then be compacted and 3.5 inches of new bituminous pavement will be installed in two separate layers. 11 City Council Packet Page Number 130 of 204 J2, Attachment 3 3.2 Curb Replacement and Pedestrian Ramps It is recommended that structurally deficient portions of concrete curb and gutter on the project streets be removed and replaced prior to placement of the new bituminous pavement. This is recommended to protect the new pavement from future damage. Damaged sections of curb often result in standing water in the curb-line or the road edge, which risks further damage to the road pavement over time. Based on initial site investigation it is estimated that 19% of the existing curb will need to be replaced on the project streets. During construction, a city project representative will determine which sections of concrete curb and gutter will need to be removed and replaced. During the design phase of the project, staff will review any pedestrian curb ramps present on the project streets and evaluate the need for replacement based on current ADA requirements. 3.3 Utility Upgrades and Repairs The goal of this project is to rehabilitate the pavement surface and therefore does not include any major utility upgrades or repairs. Outdated sanitary sewer castings and storm sewer castings are proposed to be replaced along with the adjustment of all manholes and valves to the final pavement surface level. Storm sewer structures on Currie Street, Lakewood Drive, Mary Street, Montana Avenue and Nebraska Avenue have a history of structural failures. As a part of this project the outdated and failing structures are proposed to be removed and replaced with modern precast concrete structures. Replacing these structures is critical to the longevity of the pavement in these areas, as well as ensuring the proper drainage of the neighborhood streets. 3.4 Resident Requested Improvements Engineering staff will coordinate with the Maplewood Street Superintendent to monitor the pavement condition outside of the project area on Sterling Street, between Montana Avenue and Larpenteur Avenue. This area was noted by residents as an area of concern. Future patching would be coordinated by the Street Superintendent on an as needed basis. Staff will continue to field resident calls and emails and address any issues that may arise during design and construction as is possible. 4.0 PRIVATE UTILITIES Private utility companies have been notified of the proposed improvements by city staff to ensure that they have any upgrades to their facilities completed prior to the improvement of the project streets. Meetings will be held with all utility providers in the project area after the design process begins in order to plan for utility relocation or upgrades as needed. 5.0 EROSION CONTROL As part of the project plans and specifications, staff is required to prepare a storm water pollution prevention plan (SWPPP) for the purposes of enforcing erosion and sediment control rules. The SWPPP will include erosion and sediment control methods which shall be implemented throughout the project. The SWPPP will be created during the design phase of this project. Any disturbed soils would be stabilized after grading is completed. The City will closely monitor all erosion and sediment control measures throughout the construction process. The selected contractor will be required to install all preventative measures and maintain them as required by the city, watershed district, MPCA, and other regulatory agencies. 12 City Council Packet Page Number 131 of 204 J2, Attachment 3 6.0 TRAFFIC CONTROL A construction project of this magnitude will result in some minor inconvenience and disruption to the motorists utilizing these streets. Signage will be installed during construction to guide motorists through the construction site. The project will generally maintain access to adjacent properties and will be constructed under thru-traffic conditions. Staff will coordinate with property owners to make sure access disruptions are kept to a minimum. Emergency access for vehicles will be available throughout the project. During short periods of time, however, some segments of the project may not be passable while certain work is being executed. In these instances, access would be available from another direction. Streets would always be reopened at the end of the working day. An alternate route for the emergency vehicles will be determined for short periods of time when access may be temporarily blocked due to construction. 7.0 PROJECT COST The total estimated project cost is $2,328,400 and is outlined below: Estimated Project Cost Summary Proposed Improvements Total Amount% of Total Street Improvements$1,808,300 78% Drainage Improvements $310,900 13% Sanitary Sewer Improvements $119,100 5% Water System Improvements $90,100 4% Total Estimated Project Cost: $2,328,400 100% The estimated costs includes 10% contingencies and 12% overhead, which includes geotechnical, legal, and fiscal expenses. Exhibit 5 provides a more detailed construction and project cost estimate. 8.0 COST RECOVERY An independent appraisal firm was hired to provide an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. For the purposes of this report, the rates established in the City’s Special Assessment Policy were utilized. There are a total of 281 assessable residential parcels within the project area. Exhibit 6 details the preliminary assessment roll. Exhibit 7 shows the properties proposed to be assessed as part of this project on a map. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. The City’s current residential unit assessment rate for a pavement rehabilitation type project is $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. 13 City Council Packet Page Number 132 of 204 J2, Attachment 3 Residential o Residential Single Unit, Pavement Rehabilitation Rate = $3,450/unit o Residential Duplex Unit, Pavement Rehabilitation Rate = $1,955/unit o Residential Montana Quadplex’s, Pavement Rehabilitation Rate = $1,911.50/unit The improvements are proposed to be financed through a combination of Special Benefit Assessments to the benefiting properties, Street Revitalization Fund (Gas Franchise Fees), the Sanitary Sewer Fund, the Environmental Utility Fund and W.A.C. funds. The following is a summary of the estimated financing for the proposed project. Estimated Project Cost Recovery Funding Source Total Amount % of Total Street Revitalization Fund $886,643 38% Special Benefit Assessments $921,657 40% Sanitary Sewer Fund $119,100 5% Environmental Utility Fund $310,900 13% W.A.C. Fund $90,100 4% Total Estimated Project Funding: $2,328,400 100% 9.0 PROJECT SCHEDULE The following schedule may be implemented, should it be determined to proceed with the project: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 1/25/2021 Plans & Specifications Public Hearing & Order Improvement3/8/2021 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/22/2021 Authorize Preparation of Assessment Roll Bid Opening 4/16/2021 Award Contract 5/10/2021 Begin Construction June 2021 Accept Assessment Roll & Order Assessment Hearings 8/9/2021 Assessment Hearing 9/13/2021 Adopt Assessment Roll9/13/2021 Complete Construction October 2021 Assessments Certified to Ramsey CountyNovember 2021 14 City Council Packet Page Number 133 of 204 J2, Attachment 3 10.0 CONCLUSIONS & RECCOMENDATION Based upon the analysis completed as part of this report, the proposed Montana-Nebraska Area Pavement Rehabilitation Project is feasible, necessary, and cost effective from an engineering stand point. The proposed improvements are essential to maintain the City’s infrastructure, reduce long term maintenance costs and improve quality of life for neighborhood residents. It is therefore recommended that: 1.If the City Council deems the project feasible, a public hearing should be held as soon as possible. 2.The proposed improvements should be constructed as outlined in this report. 3.The cost of the improvements will be recovered through assessments to the benefiting properties, along with enterprise utility funds and gas franchise fee contributions as outlined in this report. 15 City Council Packet Page Number 134 of 204 J2, Attachment 3 APPENDIX A EXHIBITS 16 City Council Packet Page Number 135 of 204 Fyijcju2 J2, Attachment 3 City Council Packet Page Number 136 of 204 Fyijcju3 J2, Attachment 3 >21#EfquiSfdmbnbujpo >9#EfquiSfdmbnbujpo City Council Packet Page Number 137 of 204 City Council Packet Page Number 138 of 204 City Council Packet Page Number 139 of 204 City Council Packet Page Number 140 of 204 City Council Packet Page Number 141 of 204 Fyijcju6 J2, Attachment 3 MontanaNebraskaAreaPavementRehabilitation PreliminaryCostEstimate StreetandUtilityImprovements MaplewoodCityProject,2008 PreliminaryCostEstimate,MontanaNebraskaAreaPavementRehabilitation,CityProject2008 TOTAL EstimatedUnit EstimatedEstimated ItemDescriptionUnitPriceQuantityCost STREETIMPROVEMENTS 2021.501MOBILIZATIONLS100,000.00$1.00$100,000.00 2104.502SALVAGEMAILBOXASSEMBLY,ALLTYPESEACH$100.00 4.00$400.00 2104.503REMOVECONCRETECURB&GUTTERLF$8.00 5320.00$42,560.00 2104.504REMOVEBITUMINOUSDRIVEWAYPAVEMENTSY$10.25 60.00$615.00 2104.504REMOVECONCRETEDRIVEWAYPAVEMENT/APRON/WALKSY$17.75 209.70$3,722.18 2104.511SAWBITUMINOUSPAVEMENT(FULLDEPTH)LF$3.25 483.00$1,569.75 2105.507SUBGRADEEXCAVATION(EV)CY$27.50 494.00$13,585.00 2105.607SALVAGE,STOCKPILE,INSTALLRECLAIMMATERIAL(8"DEPTH)SY$4.00 1233.33$4,933.30 2123.610STREETSWEEPER(WITHPICKUPBROOM)HOUR165.00$87.00$14,355.00 2130.523WATERFORDUSTCONTROLMGAL45.00$318.69$14,341.14 2215.504FULLDEPTHRECLAMATIONSY$3.75 49333.00$184,998.75 2232.603MILLBITUMINOUSSURFACE,2.0"DEPTH@18"WIDELF$3.50 483.00$1,690.50 2357.506BITUMINOUSMATERIALFORTACKCOATGAL$2.00 4932.00$9,864.00 2360.504TYPESPWEA230CBITUMINOUSWEARINGANDNONWEARINGCOURSEMIXTURE(2,C)TON$76.00 10675.00$811,300.00 2360.504TYPESPWEA230LBITUMINOUSWEARINGCOURSEMIXTURE(2,L)3"THICKDRIVEWAYSY$33.00 60.00$1,980.00 2433.603BITUMINOUSROADPAVEMENTCONTROLJOINTSAWANDSEALLF$3.00 11589.00$34,767.00 2531.503CONCRETECURB&GUTTERDESIGNB618,MODIFIEDB618,D412,V6,RIBBONORTRANSITION(HANDFORMED)LF$32.50 5320.00$172,900.00 2531.5046"CONCRETEDRIVEWAYPAVEMENT,RESIDENTIALSY$75.00 209.70$15,727.50 2531.5046"PEDESTRIANCURBRAMPSF17.00$900.00$15,300.00 2531.618TRUNCATEDDOMESSF$65.00 108.00$7,020.00 2540.602INSTALLSALVAGEDMAILBOXASSEMBLY,ALLTYPESEACH$100.00 4.00$400.00 2563.601TRAFFICCONTROLLS$20,000.00 1.00$20,000.00 2573.501EROSIONCONTROL,CONTRACTOR'SPLAN(INCLUDESBIDALTERNATIVES)LS$3,500.00 1.00$3,500.00 2573.501STORMDRAININLETPROTECTIONEACH165.00$107.00$17,655.00 2573.503SEDIMENTCONTROLLOGTYPECOMPOSTLF$5.00 360.00$1,800.00 2574.507LOAMTOPSOILBORROW,(4"DEPTH)SY$8.00 1180.00$9,440.00 2574.508COMMERCIALFERTILIZER,101010FORSODDED/SEEDEDAREAS(300LBS/ACRE)LB$2.00 8.20$16.40 2575.504TURFESTABLISHMENT,SEEDMIXTURE25131(220LB/ACRE)LB$7.00 6.00$42.00 2575.508HYDRAULICSOILSTABILIZER,TYPE8,BONDEDFIBERMATRIXSY$4.25 1180.00$5,015.00 TOTAL=$1,509,497.52 STORMSEWERSYSTEMIMPROVEMENTS 2104.502REMOVE&DISPOSEOFSTORMSEWERPIPE(ANYSIZE/TYPE)LF$16.00 355.00$5,680.00 2104.502SALVAGESTORMSEWERCASTINGEACH200.00$21.00$4,200.00 2104.502REMOVE/ABANDONDRAINAGESTRUCTURE(ANYSIZE/TYPE)EACH$650.00 17.00$11,050.00 2451.607PIPEBEDDINGMATERIALFORHDPEANDRCPSTORMSEWER,PERSTDPLATE440LF$9.00 355.00$3,195.00 2502.5034"PERFORATEDDRAINTUBINGWITHSOCKLF$25.00 230.00$5,750.00 2503.50312"RCPIPESEWERCLASSIVLF$70.00 59.00$4,130.00 2503.50315"RCPIPESEWERCLASSIVLF$75.00 66.00$4,950.00 2503.50318"RCPIPESEWERCLASSIVLF$82.00 136.00$11,152.00 2503.50327"RCPIPESEWERCLASSIVLF$130.00 20.00$2,600.00 2503.50330"RCPIPESEWERCLASSIVLF$140.00 10.00$1,400.00 2503.50322.0"SPANRCPIPEARCHSEWERCLIIALF$165.00 32.00$5,280.00 2503.50328.5"SPANRCPIPEARCHSEWERCLIIALF$190.00 32.00$6,080.00 2503.602CONNECTTOEXISTINGSTORMSEWERPIPEEACH$1,300.00 16.00$20,800.00 2506.502CONSTRUCTDRAINAGESTRUCTURE,DESIGN2'x3'BOXEACH$2,750.00 5.00$13,750.00 2506.502CONST.DRAINAGESTRUCTURE,DESIGN48"CB/MHEACH$4,000.00 8.00$32,000.00 2506.502CONST.DRAINAGESTRUCTURE,DESIGN60"CB/MHEACH$5,500.00 4.00$22,000.00 2506.502ADJUSTSTORMSEWERCASTING(ALLTYPES)EACH600.00$61.00$36,600.00 2506.502FURNISH&INSTALLR1678AFRAME&R2422A1LIDORAPPROVEDEQUIVFORSTORMSEWEREACH$900.00 2.00$1,800.00 2506.502FURNISH&INSTALLR3067VFRAME&GRATEORAPPROVEDEQUIVFORSTORMSEWEREACH$900.00 19.00$17,100.00 2506.602REHABILITATEEXISTINGSTORMMANHOLE/CATCHBASINDOGHOUSE(S)/INVERT(S)EACH$700.00 5.00$3,500.00 2506.602REHABILITATEEXISTINGSTORMMANHOLE/CATCHBASINADJUSTMENTRINGSEACH800.00$18.00$14,400.00 TOTAL=$227,417.00 City Council Packet Page Number 142 of 204 J2, Attachment 3 MontanaNebraskaAreaPavementRehabilitation PreliminaryCostEstimate StreetandUtilityImprovements MaplewoodCityProject,2008 PreliminaryCostEstimate,MontanaNebraskaAreaPavementRehabilitation,CityProject2008 TOTAL EstimatedUnit EstimatedEstimated ItemDescriptionUnitPriceQuantityCost SANITARYSEWERSYSTEMIMPROVEMENTS 2104.502SALVAGESANITARYSEWERCASTINGEACH$200.00 38.00$7,600.00 2506.502FURNISH&INSTALLR1678AFRAME&R14220015LIDFORSANITARYSEWEREACH$1,200.00 38.00$45,600.00 2506.502ADJUSTSANITARYSEWERCASTING(ALLTYPES)EACH$900.00 35.00$31,500.00 2506.602REHABILITATEEXISTINGSANITARYMANHOLEADJUSTMENTRINGSEACH$800.00 3.00$2,400.00 TOTAL=$87,100.00 WATERSYSTEMIMPROVEMENTS 2451.609GRANULARBACKFILLTON14.00$203.00$2,842.00 2504.602ADJUSTSERVICECURBSTOPBOXEACH275.00$9.00$2,475.00 2504.602WATERUTILITYHOLEEACH$3,500.00 1.00$3,500.00 2504.602REPAIRVALVEBOXEACH$1,000.00 17.00$17,000.00 2504.602ADJUSTVALVEBOXEACH500.00$40.00$20,000.00 2504.602REPLACEVALVEBOXEACH$1,700.00 4.00$6,800.00 2504.603SACRIFICIALANODERETROFITEACH1,500.00$7.00$10,500.00 2506.521FURNISHANDINSTALLCURBSTOPCASTINGASSEMBLYINPAVEMENT(STDPLATED14)EACH$375.00 15.00$5,625.00 TOTAL=$65,900.00 SUBTOTAL=$1,889,914.52 Subtotal:$640,225.67$1,889,914.52 +10%Contingencies:$64,022.57$188,991.45 SubtotalEstimatedConstructionCosts:$704,248.23$2,078,905.97 $$ +EstimatedEasementCosts: +12.0%Geotechnical,Legal,andFiscalExpenses:$84,509.79$249,468.72 TotalEstimatedProjectCosts:$788,758.02$2,328,374.68 City Council Packet Page Number 143 of 204 Fyijcju7 J2, Attachment 3 PreliminaryAssessmentRoll MontanaNebraskaAreaPavementRehabilitation CityProject2008 ParcelIDSiteAddressUnitsAssessment 2429221300011400MARYSTN1$3,450.00 2429221300021410MARYSTN1$3,450.00 2429221300031420MARYSTN1$3,450.00 2429221300041430MARYSTN1$3,450.00 2429221300050STERLINGSTN1$3,450.00 2429221300061468STERLINGSTN1$3,450.00 2429221300071478STERLINGSTN1$3,450.00 2429221300102504MONTANAAVEE1$3,450.00 2429221300112514MONTANAAVEE1$3,450.00 2429221300122524MONTANAAVEE1$3,450.00 2429221300132534MONTANAAVEE1$3,450.00 2429221300142544MONTANAAVEE1$3,450.00 2429221300152554MONTANAAVEE1$3,450.00 2429221300162564MONTANAAVEE1$3,450.00 2429221300172574MONTANAAVEE1$3,450.00 2429221300182584MONTANAAVEE1$3,450.00 2429221300192594MONTANAAVEE1$3,450.00 2429221300202600MONTANAAVEE1$3,450.00 2429221300212593MONTANAAVEE1$3,450.00 2429221300222583MONTANAAVEE1$3,450.00 2429221300232573MONTANAAVEE1$3,450.00 2429221300242563MONTANAAVEE1$3,450.00 2429221300262543MONTANAAVEE1$3,450.00 2429221300272533MONTANAAVEE1$3,450.00 2429221300282523MONTANAAVEE1$3,450.00 2429221300302553MONTANAAVEE1$3,450.00 2429222100112384LARPENTEURAVEE1$3,450.00 2429222100131652LAKEWOODDRN1$3,450.00 2429222100141646LAKEWOODDRN1$3,450.00 2429222100151638LAKEWOODDRN1$3,450.00 2429222100161630LAKEWOODDRN1$3,450.00 2429222100171624LAKEWOODDRN1$3,450.00 2429222100181616LAKEWOODDRN1$3,450.00 2429222100191608LAKEWOODDRN1$3,450.00 2429222100201600LAKEWOODDRN1$3,450.00 2429222100211594LAKEWOODDRN1$3,450.00 2429222100221586LAKEWOODDRN1$3,450.00 2429222100231580LAKEWOODDRN1$3,450.00 2429222100241574LAKEWOODDRN1$3,450.00 2429222100251568LAKEWOODDRN1$3,450.00 2429222100261562LAKEWOODDRN1$3,450.00 2429222100271657LAKEWOODDRN1$3,450.00 City Council Packet Page Number 144 of 204 J2, Attachment 3 2429222100281649LAKEWOODDRN1$3,450.00 2429222100291641LAKEWOODDRN1$3,450.00 2429222100301633LAKEWOODDRN1$3,450.00 2429222100311625LAKEWOODDRN1$3,450.00 2429222100321617LAKEWOODDRN1$3,450.00 2429222100331609LAKEWOODDRN1$3,450.00 2429222100341601LAKEWOODDRN1$3,450.00 2429222100351593LAKEWOODDRN1$3,450.00 2429222100361587LAKEWOODDRN1$3,450.00 2429222100371581LAKEWOODDRN1$3,450.00 2429222100381575LAKEWOODDRN1$3,450.00 2429222100391569LAKEWOODDRN1$3,450.00 2429222100401561LAKEWOODDRN1$3,450.00 2429222200282300LARPENTEURAVEE0.5$1,725.00 2429222200321540MCKNIGHTRDN1$3,450.00 2429222200431655CURRIESTN1$3,450.00 2429222200441649CURRIESTN1$3,450.00 2429222200451643CURRIESTN1$3,450.00 2429222200461637CURRIESTN1$3,450.00 2429222200471629CURRIESTN1$3,450.00 2429222200481623CURRIESTN1$3,450.00 2429222200511660CURRIESTN1$3,450.00 2429222200521654CURRIESTN1$3,450.00 2429222200531648CURRIESTN1$3,450.00 2429222200541642CURRIESTN1$3,450.00 2429222200551636CURRIESTN1$3,450.00 2429222200561630CURRIESTN1$3,450.00 2429222200571624CURRIESTN1$3,450.00 2429222200591616CURRIESTN1$3,450.00 2429222200602289HOYTAVEE1$3,450.00 2429222200612279HOYTAVEE1$3,450.00 2429222200622266HOYTAVEE1$3,450.00 2429222200632276HOYTAVEE1$3,450.00 2429222200642286HOYTAVEE1$3,450.00 2429222200652296HOYTAVEE1$3,450.00 2429222200662306HOYTAVEE1$3,450.00 2429222200672316HOYTAVEE1$3,450.00 2429222200742317HOYTAVEE1$3,450.00 2429222200752319HOYTAVEE1$3,450.00 2429222200762322HOYTAVEE1$3,450.00 2429222200772320HOYTAVEE1$3,450.00 2429222200782318HOYTAVEE1$3,450.00 2429222300012381MONTANAAVEE1$3,450.00 2429222300022375MONTANAAVEE1$3,450.00 2429222300032369MONTANAAVEE1$3,450.00 2429222300041555MYRTLESTN1$3,450.00 2429222300062329MONTANAAVEE1$3,450.00 City Council Packet Page Number 145 of 204 J2, Attachment 3 2429222300072325MONTANAAVEE1$3,450.00 2429222300092315MONTANAAVEE1$3,450.00 2429222300102309MONTANAAVEE1$3,450.00 2429222300112303MONTANAAVEE1$3,450.00 2429222300121530MCKNIGHTRDN1$3,450.00 2429222300132300MONTANAAVEE1$3,450.00 2429222300142306MONTANAAVEE1$3,450.00 2429222300152312MONTANAAVEE1$3,450.00 2429222300162318MONTANAAVEE1$3,450.00 2429222300462339MONTANAAVEE1$3,450.00 2429222300472322MONTANAAVEE23221$1,911.50 2429222300482324MONTANAAVEE23241$1,911.50 2429222300492326MONTANAAVEE23261$1,911.50 2429222300502328MONTANAAVEE23281$1,911.50 2429222300512330MONTANAAVEE23301$1,911.50 2429222300522332MONTANAAVEE23321$1,911.50 2429222300532334MONTANAAVEE23341$1,911.50 2429222300542336MONTANAAVEE23361$1,911.50 2429222300552340MONTANAAVEE23401$1,911.50 2429222300562342MONTANAAVEE23421$1,911.50 2429222300572344MONTANAAVEE23441$1,911.50 2429222300582346MONTANAAVEE23461$1,911.50 2429222300592350MONTANAAVEE23501$1,911.50 2429222300602352MONTANAAVEE23521$1,911.50 2429222300612354MONTANAAVEE23541$1,911.50 2429222300622356MONTANAAVEE23561$1,911.50 2429222300632360MONTANAAVEE1$1,911.50 2429222300642362MONTANAAVEE23621$1,911.50 2429222300652364MONTANAAVEE23641$1,911.50 2429222300662366MONTANAAVEE23661$1,911.50 2429222300672370MONTANAAVEE1$1,911.50 2429222300682372MONTANAAVEE1$1,911.50 2429222300692374MONTANAAVEE23741$1,911.50 2429222300702376MONTANAAVEE23761$1,911.50 2429222300712380MONTANAAVEE1$1,911.50 2429222300722382MONTANAAVEE23821$1,911.50 2429222300732384MONTANAAVEE23841$1,911.50 2429222300742386MONTANAAVEE23861$1,911.50 2429222300752317MONTANAAVEE1$1,955.00 2429222300762321MONTANAAVEE1$1,955.00 2429222300822307NEBRASKAAVEE1$3,450.00 2429222300832315NEBRASKAAVEE1$3,450.00 2429222300842323NEBRASKAAVEE1$3,450.00 2429222300852331NEBRASKAAVEE1$3,450.00 2429222300862339NEBRASKAAVEE1$3,450.00 2429222300872347NEBRASKAAVEE1$3,450.00 2429222300882355NEBRASKAAVEE1$3,450.00 City Council Packet Page Number 146 of 204 J2, Attachment 3 2429222300892363NEBRASKAAVEE1$3,450.00 2429222300902371NEBRASKAAVEE1$3,450.00 2429222300912276NEBRASKAAVEE1$3,450.00 2429222300922284NEBRASKAAVEE1$3,450.00 2429222300932290NEBRASKAAVEE1$3,450.00 2429222300942298NEBRASKAAVEE1$3,450.00 2429222300952306NEBRASKAAVEE1$3,450.00 2429222300962314NEBRASKAAVEE1$3,450.00 2429222300972322NEBRASKAAVEE1$3,450.00 2429222300982346NEBRASKAAVEE1$3,450.00 2429222300992354NEBRASKAAVEE1$3,450.00 2429222301001475MYRTLECTN1$3,450.00 2429222301011471MYRTLECTN1$3,450.00 2429222301021467MYRTLECTN1$3,450.00 2429222301031463MYRTLECTN1$3,450.00 2429222301041460MYRTLECTN1$3,450.00 2429222301051464MYRTLECTN1$3,450.00 2429222301061468MYRTLECTN1$3,450.00 2429222301071472MYRTLECTN1$3,450.00 2429222301081476MYRTLECTN1$3,450.00 2429222301091480MYRTLECTN1$3,450.00 2429222301192293NEBRASKAAVEE1$3,450.00 2429222301202285NEBRASKAAVEE1$3,450.00 2429222301212277NEBRASKAAVEE1$3,450.00 2429222301222269NEBRASKAAVEE1$3,450.00 2429222301232261NEBRASKAAVEE1$3,450.00 2429222301241530CURRIESTN1$3,450.00 2429222301251522CURRIESTN1$3,450.00 2429222301261514CURRIESTN1$3,450.00 2429222301271506CURRIESTN1$3,450.00 2429222301282260NEBRASKAAVEE1$3,450.00 2429222301292268NEBRASKAAVEE1$3,450.00 2429222301331531CURRIESTN1$3,450.00 2429222301341523CURRIESTN1$3,450.00 2429222301351515CURRIESTN1$3,450.00 2429222301361507CURRIESTN1$3,450.00 2429222400041552LAKEWOODDRN1$3,450.00 2429222400051551LAKEWOODDRN1$3,450.00 2429222400062414MONTANAAVEE1$3,450.00 2429222400072408MONTANAAVEE1$3,450.00 2429222400082402MONTANAAVEE1$3,450.00 2429222400092396MONTANAAVEE1$3,450.00 2429222400112317ARLINGTONAVEE1$3,450.00 2429222400122376NEBRASKAAVEE1$3,450.00 2429222400132384NEBRASKAAVEE1$3,450.00 2429222400142320ARLINGTONAVEE1$3,450.00 2429222400152377NEBRASKAAVEE1$3,450.00 City Council Packet Page Number 147 of 204 J2, Attachment 3 2429222400162383NEBRASKAAVEE1$3,450.00 2429222400172389NEBRASKAAVEE1$3,450.00 2429222400212423MONTANAAVEE1$3,450.00 2429222400222433MONTANAAVEE1$3,450.00 2429222400232443MONTANAAVEE1$3,450.00 2429222400241540MARYSTN1$3,450.00 2429222400251530MARYSTN1$3,450.00 2429222400261520MARYSTN1$3,450.00 2429222400271510MARYSTN1$3,450.00 2429222400281500MARYSTN1$3,450.00 2429222400291490MARYSTN1$3,450.00 2429222400301480MARYSTN1$3,450.00 2429222400311470MARYSTN1$3,450.00 2429222400321460MARYSTN1$3,450.00 2429222400331450MARYSTN1$3,450.00 2429222400341455STERLINGSTN1$3,450.00 2429222400352496OAKCIRE1$3,450.00 2429222400362486OAKCIRE1$3,450.00 2429222400372480OAKCIRE1$3,450.00 2429222400382487OAKCIRE1$3,450.00 2429222400392493OAKCIRE1$3,450.00 2429222400402494MONTANACIRE1$3,450.00 2429222400412484MONTANACIRE1$3,450.00 2429222400422485MONTANACIRE1$3,450.00 2429222400432495MONTANACIRE1$3,450.00 2429222400442424MONTANAAVEE1$3,450.00 2429222400452434MONTANAAVEE1$3,450.00 2429222400462444MONTANAAVEE1$3,450.00 2429222400471525MARYSTN1$3,450.00 2429222400482431TEVLINCTE1$3,450.00 2429222400492421TEVLINCTE1$3,450.00 2429222400502420TEVLINCTE1$3,450.00 2429222400512430TEVLINCTE1$3,450.00 2429222400522440TEVLINCTE1$3,450.00 2429222400532446TEVLINCTE1$3,450.00 2429222400542443NEBRASKAAVEE1$3,450.00 2429222400552433NEBRASKAAVEE1$3,450.00 2429222400562427NEBRASKAAVEE1$3,450.00 2429222400572419NEBRASKAAVEE1$3,450.00 2429222400582415NEBRASKAAVEE1$3,450.00 2429222400592418NEBRASKAAVEE1$3,450.00 2429222400602426NEBRASKAAVEE1$3,450.00 2429222400612434NEBRASKAAVEE1$3,450.00 2429222400622438NEBRASKAAVEE1$3,450.00 2429222400632444NEBRASKAAVEE1$3,450.00 2429222400641463MARYSTN1$3,450.00 2429222400651453MARYSTN1$3,450.00 City Council Packet Page Number 148 of 204 J2, Attachment 3 2429222400661427MARYSTN1$3,450.00 2429222400671417MARYSTN1$3,450.00 2429222400681440MARYSTN1$3,450.00 2429222400702492ARLINGTONAVEE1$3,450.00 2429222400712488ARLINGTONAVEE1$3,450.00 2429222400722478ARLINGTONAVEE1$3,450.00 2429222400732468ARLINGTONAVEE1$3,450.00 2429222400742427ARLINGTONAVEE1$3,450.00 2429222400752437ARLINGTONAVEE1$3,450.00 2429222400762447ARLINGTONAVEE1$3,450.00 2429222400772457ARLINGTONAVEE1$3,450.00 2429222400782467ARLINGTONAVEE1$3,450.00 2429222400792477ARLINGTONAVEE1$3,450.00 2429223100051407MARYSTN1$3,450.00 2429223100072458ARLINGTONAVEE1$3,450.00 2429223100082448ARLINGTONAVEE1$3,450.00 2429223100092438ARLINGTONAVEE1$3,450.00 2429223100102428ARLINGTONAVEE1$3,450.00 2429223100112418ARLINGTONAVEE1$3,450.00 2429223200012263ARLINGTONAVEE1$3,450.00 2429223200022269ARLINGTONAVEE1$3,450.00 2429223200032275ARLINGTONAVEE1$3,450.00 2429223200042281ARLINGTONAVEE1$3,450.00 2429223200052287ARLINGTONAVEE1$3,450.00 2429223200062299ARLINGTONAVEE1$3,450.00 2429223200072305ARLINGTONAVEE1$3,450.00 2429223200082311ARLINGTONAVEE1$3,450.00 2429223200091398MYRTLESTN1$3,450.00 2429223200101378MYRTLESTN1$3,450.00 2429223200112262ARLINGTONAVEE1$3,450.00 2429223200122270ARLINGTONAVEE1$3,450.00 2429223200132276ARLINGTONAVEE1$3,450.00 2429223200142282ARLINGTONAVEE1$3,450.00 2429223200151399CURRIESTN1$3,450.00 2429223200161389CURRIESTN1$3,450.00 2429223200171369CURRIESTN1$3,450.00 2429223200181351CURRIESTN1$3,450.00 2429223200191350CURRIESTN1$3,450.00 2429223200201360CURRIESTN1$3,450.00 2429223200211370CURRIESTN1$3,450.00 2429223200221380CURRIESTN1$3,450.00 2429223200231390CURRIESTN1$3,450.00 2429223200241400CURRIESTN1$3,450.00 2429223200251397MYRTLESTN1$3,450.00 2429223200261389MYRTLESTN1$3,450.00 2429223200271379MYRTLESTN1$3,450.00 2429223200281369MYRTLESTN1$3,450.00 City Council Packet Page Number 149 of 204 J2, Attachment 3 2429223200291359MYRTLESTN1$3,450.00 2429223200301368MYRTLESTN1$3,450.00 2429221300291560STERLINGSTN1$3,450.00 2429221200501570STERLINGSTN1$3,450.00 $921,657.00 ResidentialPavementRehabilitationRate$3,450.00 ResidentialDuplex's AverageDuplexFrontFootagePerUnit=42.5 ResidentialPavementRehabilitationRateperUnit=$3,450.00 TypicalFrontFootageforSingleUnitResidential=75 AssessmentRatePerDuplexUnit=$1,955.00 MontanaAvenueQuadplex's TotalTownhomeFrontFootage=775.68 ResidentialPavementRehabilitationRateperfrontfoot=$69.00 TotalTownhomeAssessment=$53,521.92 TotalNumberofTownhomeUnits=28 AssessmentRatePerUnit=$1,911.50 City Council Packet Page Number 150 of 204 City Council Packet Page Number 151 of 204 City Council Packet Page Number 152 of 204 City Council Packet Page Number 153 of 204 City Council Packet Page Number 154 of 204 J2, Attachment 4 City Council Packet Page Number 155 of 204 J2, Attachment 4 City Council Packet Page Number 156 of 204 J2, Attachment 4 City Council Packet Page Number 157 of 204 J2, Attachment 4 City Council Packet Page Number 158 of 204 J2, Attachment 4 City Council Packet Page Number 159 of 204 J2, Attachment 4 City Council Packet Page Number 160 of 204 J2, Attachment 4 City Council Packet Page Number 161 of 204 City Council 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