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Home My WebLink About2021-01-11 City Council Meeting Minutes E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 11, 2021 Held Remotely Via Conference Call Meeting No. 01-21 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams gave a tribute to longtime resident and commissioner Lorraine Fischer, who passed away recently. City Clerk Sindt delivered the ceremonial swearing in of Mayor Abrams, Councilmember Knutson, Councilmember Villavicencio, and Councilmember Cave. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Staff Retirement Regional Council of Mayors Virtual Meeting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. December 14, 2020 City Council Meeting Minutes Councilmember Knutson moved to approve the December 14, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – 3, via roll call Abstain – Councilmember Villavicencio Councilmember Cave E1 The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Staff Retirement Councilmember Juenemann acknowledged the retirement of Fire Chief Steve Lukin and thanked him for his many years of dedicated service. Regional Council of Mayors Virtual Meeting Mayor Abrams gave an update on the Regional Council of Mayors zoom meeting regarding post-pandemic planning for cities. 3. 2021 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the motion to approve the 2021 City Council appointments to boards, commissions and miscellaneous groups. Acting Mayor* Councilmember Juenemann *Rotation of acting mayors: 2015 Abrams, 2016 Xiong, 2017 Juenemann, 2018 Smith, 2019 Juenemann (normal rotation interrupted by appointments),2020 Knutson Acting Mayor Pro Tem Councilmember Knutson Auditor Contact Mayor Abrams Councilmember Juenemann Community Design Review Board Councilmember Knutson Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Andrea Sindt City Personnel Officer Terrie Rameaux City Law Enforcement Officer Scott Nadeau Development Committee** Mayor Abrams Councilmember Juenemann **Rotate councilmember to join mayor to work with City Manager on annual performance evaluation: 2016 Abrams, 2017 Juenemann, 2018 Xiong, 2019 Smith, 2020 Knutson E1 Environment & Natural Resources Councilmember Juenemann Commission Shann Finwall (Staff Liaison) Gold Line Partners - CMC Councilmember Cave (fka Gateway Corridor Commission) Mayor Abrams (Alternate) Gold Line BRT – PAC Councilmember Cave Steve Love (Alternate) Heading Home Ramsey Mayor Abrams (through RCLLG) Councilmember Juenemann (Alternate) Heritage Preservation Commission Councilmember Villavicencio Mike Sable (Staff Liaison) Housing & Economic Development Councilmember Knutson Commission Mike Martin (Staff Liaison) Maplewood Communications Mayor Abrams Councilmember Knutson (Alternate) Maplewood Green Team Councilmember Juenemann Shann Finwall (Staff Liaison) Official Newspaper Pioneer Press Parks & Recreation Commission Councilmember Villavicencio Audra Robbins (Staff Liaison) Planning Commission Councilmember Knutson Mike Martin (Staff Liaison) Ramsey County Dispatch Councilmember Juenemann Policy Committee Mayor Abrams (Alternate) Ramsey County League of Mayor Abrams of Local Governments Councilmember Villavicencio (Alternate) Regional Mayors Mayor Abrams Rice/Larpenteur Project Mayor Abrams Councilmember Juenemann (Alternate) Shann Finwall (Staff Liaison) Rush Line Corridor Mayor Abrams Councilmember Cave (Alternate) Melinda Coleman (Staff Liaison) St. Paul Regional Water Services Mayor Abrams Board of Water Commissioners Melinda Coleman (Alternate) E1 Suburban Area Chamber of Commerce Melinda Coleman Mayor Abrams (Representative) Councilmember Knutson (Representative) Suburban Rate Authority Steve Love Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4 and G6 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G6 Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 1. Approval of Claims ACCOUNTS PAYABLE: $ 319,206.66 Checks #106856 thru # 106885 dated 12/115/20 $ 634,391.04 Disbursements via debits to checking account dated 12/07/20 thru 12/11/20 $ 448,290.27 Checks #106886 thru # 106909 dated 12/22/20 $ 339,787.97 Disbursements via debits to checking account dated 12/14/20 thru 12/18/20 $ 817,421.45 Checks #106910 thru # 106951 dated 12/29/20 $ 578,319.55 Disbursements via debits to checking account dated 12/21/20 thru 12/25/20 $ 356,362.33 Checks #106953 thru # 106970 dated 01/05/21 $ 200,701.60 Disbursements via debits to checking account dated 12/28/20 thru 01/01/21 $ 3,694,480.87 Total Accounts Payable E1 PAYROLL $ 635,601.94 Payroll Checks and Direct Deposits dated 12/11/20 $ 1,421.00 Payroll Deduction check # 99104399 thru # 99104400 dated12/11/20 $ 624,383.86 Payroll Checks and Direct Deposits dated 12/24/20 $ 2,422.10 Payroll Deduction check # 99104413 thru # 99104415 dated 12/24/20 $ 1,263,828.90 Total Payroll $ 4,958,309.77 GRAND TOTAL Councilmember Juenemann moved to approve the approval of claims. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 2. Resolution Designating Depositories for City Funds Councilmember Juenemann moved to approve the resolution designating depositories for city funds. Resolution 21-01-1902 DESIGNATING DEPOSITORIES FOR CITY FUNDS BE IT RESOLVED, that the following be and hereby are selected as depositories for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC Oppenheimer BE IT FURTHER RESOLVED that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that any funds in the above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE IT FURTHER RESOLVED that these depository designations are effective until December 31, 2021. Seconded by Councilmember Cave Ayes – All, via roll call E1 The motion passed. 3. Resolution Approving 2021 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Councilmember Juenemann moved to approve the temporary/seasonal and casual part- time pay rates resolution adjusting the minimum wage to reflect the new minimum wage for January 1, 2021. Resolution 21-01-1903 2021 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2021 upon Council approval. Accountant $10.08-30.00 per hour Accounting Technician $10.08-22.00 per hour Administrative Assistant $10.08-23.00 per hour Background Investigator $25.00-40.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $10.08-15.00 per hour CSO $14.50-19.50 per hour Election Judge $10.08-16.00 per hour Election Judge - Assistant Chair $10.08-19.00 per hour Election Precinct Chair $10.08-20.00 per hour Election Judge – Area Logistics $10.08-20.00 per hour Engineering Aide $10.08-16.00 per hour Engineering Technician $10.08-16.00 per hour Fire Maintenance Engineer $14.00-18.00 per hour Fire/EMS Cadet $14.50-19.50 per hour Gardener $12.00-22.00 per hour Intern $10.08-25.00 per hour IT Technician $15.00-20.00 per hour Laborer $10.08-15.00 per hour Office Specialist $10.08-18.00 per hour Receptionist $10.08-16.00 per hour Recreation Instructor/Leader $10.08-32.00 per hour Recreation Official $10.08-30.00 per hour Recreation Worker $10.08-18.00 per hour Vehicle Technician $10.08-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.08-18.00 per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. E1 BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Cave Ayes– All, via roll call The motion passed. 4. 2021-2023 Service Agreement Between City of Maplewood and National Financial Partners (NFP) Councilmember Juenemann moved to approve the 2021-2023 Service Agreement between City of Maplewood and National Financial Partners (NFP). Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 5. Resolution Directing Final Payment and Acceptance of Project, Schaller Area Pavement Rehabilitation, City Project 19-11 Councilmember Juenemann moved to approve the resolution directing final payment and acceptance of project for the Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 21-01-1904 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT SCHALLER AREA PAVEMENT REHABILITATION, CITY PROJECT 19-11 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Schaller Area Pavement Rehabilitation, City Project 19-11, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Schaller Area Pavement Rehabilitation, City Project 19-11, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 19-11 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $1,347,303.21. Final payment to Northwest Asphalt, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. 6. Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services E1 Councilmember Juenemann moved to enter into a consulting agreement with Rehder Forestry Consulting for forestry services and to direct the Mayor and City Manager to enter into a contract with Rehder Forestry Consulting for a not to exceed amount of $15,235. Minor changes to the agreement are authorized as approved by the City Attorney. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 7:55 p.m. Andrea Sindt, City Clerk