HomeMy WebLinkAbout2021-01-21 HEDC Packet
AGENDA
CITY OF MAPLEWOOD
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
Thursday, January 21, 2021
6:00 P.M.
Held Remotely Via Conference Call
Dial 1-888-788-0099 or 1-312-626-6799
When Prompted Enter Meeting ID: 984 6679 5201 #
No Participant ID, Enter # When Prompted
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes:
a.October 15, 2020
5.New Business:
a.Election of Officers
b.Resolution of Appreciation for Denis Dupee
c.Rules of Procedure Annual Review
6.Unfinished Business:
a.2020 Business Engagement Program
7.Visitor Presentations:
8.Commission Presentations:
9.Staff Presentations:
a.State of the City (No Report)
b.Development Update
c.Next Meeting – April 15, 2021 (No Report)
10.Adjournment
MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
THURSDAY, OCTOBER 15, 2020
6:00 P.M.
(THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL)
1. CALL TO ORDER
A meeting of the Commission was held and was called to order at 6:01 p.m. by Chairperson
Jenkins.
2. ROLL CALL
Commissioners
Sarah Burdash, Commissioner Present
Denis Dupee, Commissioner Absent
Darryl Henchen, Commissioner Present
Mark Jenkins, Chairperson Present
Joy Tkachuck, Vice Chair Present
Dennis Unger, Commissioner Absent
Bao Vang, Commissioner Present
Staff
Jeff Thomson, Community Development Director
3. APPROVAL OF AGENDA
Commissioner Tkachuck moved to approve the agenda as submitted.
Seconded by Commissioner Henchen. Ayes – All
The motion passed.
4. APPROVAL OF MINUTES
CommissionerHenchenmoved to approve the minutesfor October 17, 2019, as submitted.
Seconded by Commissioner Jenkins. Ayes – Henchen, Jenkins
Abstain – Burdash, Tkachuck, Vang
The motion passed.
5. NEW BUSINESS
a. Resolution of Appreciation for Brian Finley
i. Community Development Director, Jeff Thomson gave the report on the Resolution of
Appreciation for Brian Finley.
Commissioner Tkachuck moved to recommend the Resolution of Appreciation for Brian Finley.
Seconded by Commissioner Henchen. Ayes – All
October 15, 2020
1
Housing and Economic Development Commission Meeting Minutes
The motion passed.
This item will go before the city council on October 26, 2020.
b.2020 Business Engagement Program
i.Community Development Director, Jeff Thomson gave a brief update on the 2020
Business Engagement Program.
The city tries to meet with 20-30 businesses each year. Once the business visits are complete
and the results are analyzed, the SPACC will give a full report and presentation to the city.
No action is required.
6.UNFINISHED BUSINESS
None.
7.VISITOR PRESENTATIONS
None.
8.COMMISSION PRESENTATIONS
None.
9.STAFF PRESENTATIONS
a.Rental Housing Licensing Program
i.Community Development Director, Jeff Thomson gave an update on the launch of the
Rental Housing Licensing Program and answered questions of the commission.
No action is required.
b.Development Update
i.Community Development Director, Jeff Thomson reported on development projects
currently taking place in the city as well as upcoming projects. He also gave an update on
relief for businesses that the city has implemented in response to the COVID-19
Pandemic.
No action is required.
10.ADJOURNMENT
Chairperson Jenkins adjourned the meeting at 7:16 p.m.
October 15, 2020
2
Housing and Economic Development Commission Meeting Minutes
HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT
Meeting Date January 21, 2021
REPORT TO:
Housing & Economic Development Commission
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Election of Officers
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Rules of Procedure state that HEDC elects its officers at the regular commission meeting in
January. The officers include a chair and a vice chair. New terms begin following the election.
Recommended Action:
a.Motion to elect ________________ as the Chair of the Housing and Economic Development
Commission for 2021.
b.Motion to elect ________________ as the Vice Chair of the Housing and Economic
Development Commission for 2021.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The officers and roles are established in HEDC’s Rules of Procedures.
Background:
The duties of the chair include presiding over meetings and representing the commission at city
council meetings where a commission item is on the agenda. The duties of the vice chair include
acting in place of the chair when the chair is absent or not able to attend a city council meeting.
In 2020, Commissioner Jenkins served as chair and Commissioner Tkachuck served as vice
chair.
Attachments:
HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT
Meeting Date January 21, 2021
REPORT TO:
Housing and Economic Development Commission
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Resolution of Appreciation for Denis Dupee
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
When commissioners end their time and service on a board or commission, the city considers a
resolution of appreciation recognizing the individual for their service to the City of Maplewood.
Recommended Action:
Motion to adopt the Resolution of Appreciation for Denis Dupee.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Background
Denis Dupee’s term on the Housing and Economic Development Commission ended on September
30, 2020, and Mr. Dupee decided not to apply for reappointment to the commission. Mr. Dupee served
on the commission since November 2017.
Upon adoption by HEDC, the resolution will be considered by the city council at its meeting on
February 8, 2021
Attachments
1.Resolution of Appreciation
RESOLUTION OF APPRECIATION
WHEREAS, Denis Dupee has been a member of the Maplewood Housing and Economic
Development Commission for 3 years, serving from November 2017 to September 2020; and
WHEREAS, the Housing and Economic Development Commission and the City Council
appreciate his experience, insights, and good judgment; and
WHEREAS, Mr. Dupee has freely given of his time and energy, without compensation, for
the betterment of the City of Maplewood; and
WHEREAS, Mr. Dupee has shown dedication to his duties and has consistently contributed
his leadership and efforts for the benefits of the City;
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Denis Dupee is hereby extended our gratitude and
appreciation for his dedicated service
Adopted by the Maplewood City Council on February 8, 2021
________________________________
Marylee Abrams, Mayor
Attest:
________________________________
Andrea Sindt, City Clerk
HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT
Meeting Date January 21, 2021
REPORT TO:
Housing & Economic Development Commission
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Rules of Procedure Annual Review
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Housing and Economic Development Commission operates under the Maplewood Code of
Ordinances and establishes its own Rules of Procedure. The Rules of Procedure state that HEDC
will review the Rules at its first meeting of each year.
Recommended Action:
Motion to approve the Housing and Economic Development Commission Rules of Procedure.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
HEDC’s Rules of Procedure establish the meeting procedures and operations of the commission.
Background:
The Rules of Procedure were adopted in 2013 and amended in 2019. Staff has reviewed the Rules
and does not have any recommended changes at this time.
Attachments:
1. Rules of Procedure
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
RULES OF PROCEDURE
Adopted by Housing and Economic Development Commission on February 28, 2013 and
Amended on January 15, 2019
We, the members of the Housing and Economic Development Commission of the City of
Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt
the following "Rules of Procedure," subject to the provisions of said Article, which is hereby
made a part of these Rules:
A. APPOINTMENTS
The City Council shall make appointments to the Housing and Economic Development
Commission by following the current city appointment policy.
B. MEETINGS
1. All meetings shall be held in the council chambers in Maplewood City Hall, 1830
County Road B East, unless otherwise directed by the chairperson or staff, in which
case at least 24 hours notice will be given to all commissioners.
2. Regular meetings shall be held at 6 p.m. on the third Thursday of each quarter,
provided that when the meeting falls on a legal holiday, such meeting shall be
rescheduled.
3. Special meetings may be held upon call by the chairperson or in his/her absence, by
the vice chairperson, or by any other commissioner with the concurrence of a majority
of the commissioners with at least 72 hours notice to all commissioners.
C. COMMUNITY DEVELOPMENT DEPARTMENT
In addition to carrying out the duties prescribed in the city ordinance the Community
Development Director or a designated replacement shall:
1. Prepare the agenda for each meeting.
2. Act as technical advisor on any matter which comes before the commission.
3. Make written recommendations to the commission on matters referred to the
commission.
4. Schedule any matter with the city council that has been reviewed by the commission
that requires city council approval.
D. AGENDA
1. Copies of the agenda, together with pertinent staff reports and copies of the minutes
of the previous meeting shall be made available to each member of the commission
no later than three days prior to the next scheduled meeting.
2. The agenda format shall generally read as follows:
a. Call to Order
b. Roll Call
c. Approval of Agenda
d. Approval of Minutes
e. New Business
f. Unfinished Business
g. Commissioner Presentations
h. Staff Presentations
i. Visitor Presentations (3 minute time limit per person)
j. Adjournment
E. QUORUM
1. A simple majority of the current membership of the commissioners shall constitute a
quorum.
2. Any action by the commission shall require a majority vote of the members present.
F. ELECTION OF OFFICERS
A chairperson and vice-chairperson shall be elected at the regular meeting of the
housing and economic development commission in January. New terms begin
following the election. Once elected, chairs and vice-chairs shall serve until a
successor is elected.
G. DUTIES OF THE CHAIRPERSON
1. In addition to the duties prescribed in the ordinance, the chair shall represent the
commission at each city council meeting where a commission item is on the agenda,
council regarding the decision. If the chair is unavailable to attend the city council
meeting, the chair will appoint a representative from the commission.
H. CHAIRPERSON AND VICE-CHAIRPERSON
1. The chairperson, vice chairperson, and such officers as the commission may decide
shall be elected and assume duties according to the current ordinance.
2. In the absence of the chairperson, the vice chairperson shall perform all duties
required of the chairperson. When both the chairperson and the vice chairperson are
absent, the attending members shall elect a chairperson pro tem.
3. If the chairperson resigns from or is otherwise no longer on the commission, the vice
chairperson shall become the acting chairperson until the commission can hold an
election for new officers. If the vice chairperson resigns or is otherwise no longer on
the commission, the commission will elect a new vice chairperson at the next possible
commission meeting.
I. TEMPORARY COMMITTEES
1. The commission shall elect by a majority vote such standing committees and
temporary committees as may be required and such committees will be charged with
the duties, examinations, investigations, and inquiries relative to subjects assigned by
the chair.
2. No standing or temporary committee shall have the power to commit the commission
to the endorsement of any plan or program without the express approval of the
commission.
J. VACANCIES
The Housing and Economic Development Commission positions shall be vacated or
recommended to the City Council for vacation according to the current housing and
economic development ordinances.
K. AMENDMENT OR SUSPENSION OF RULES
1. Any of the foregoing rules may be temporarily suspended by a majority vote of the
commissioners present.
2. The "Rules of Procedure" may be amended at any regular meeting by a supermajority
vote.
L. RULES OF ORDER
In all points not covered by these rules, the commission shall be governed in its procedures
st
by Rules of Order, Simple Parliamentary Procedures for the 21 Century.
M. ANNUAL REVIEW
These Rules of Procedure shall be reviewed by the Housing and Economic Development
Commission at the first meeting of each year.
HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT
Meeting Date January 21, 2021
REPORT TO:
Housing and Economic Development Commission
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: 2020 Business Engagement Program
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The city has signed an agreement with the Saint Paul Area Chamber of Commerce to continue the
city’s business engagement and outreach program. This is an update on the current status of the
2020 program.
Recommended Action:
No action is required.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The city has partnered with the Saint Paul Area Chamber of Commerce (SPACC) to continue the
city’s business engagement and outreach program. The Business Retention and Expansion (BRE)
program will build on the past efforts that have been completed since 2017. The program was
developed using the following principles:
Demonstrate to businesses that the community appreciates their presence
Help existing businesses solve immediate problems
Understand the needs of the businesses in the community and share information on city and
other local and regional resources that are available
Build community capacity to sustain growth and development over the long term and assist in
establishing a strategic plan for economic development
Increase businesses’ ability to compete in regional, national, and global markets
Background
The business engagement program typically takes place during the first half of the year. However,
the 2020 program was impacted by the COVID-19 pandemic. Just as the 2020 program was getting
underway, the city and the business community were immersed in adapting to operational changes.
As a result, the business meetings commenced in the fall of 2020.
Meetings have been held with all legacy businesses –3M, St. John’s Hospital, Maplewood Mall,
Roseville School District, and Maplewood-Oakdale-North St. Paul School District. There have also
been many meetings with businesses that have not been reached in previous BRE efforts. Business
meetings consist of one representative from the City Council and one representative from HEDC. We
are keeping the attendance low, so as not to overwhelm the businesses. HEDC is notified once
business visits are scheduled to assign meetings to individual members.
The goal is to have all business visits finished in early 2021. SPACC will provide a report and
presentation to the city on the results of the outreach. We will plan to have SPACC present the report
th
at the next HEDC meeting on April 15.
Attachments
None
HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT
Meeting Date January 21, 2021
REPORT TO:
Housing and Economic Development Commission
REPORT FROM: Jeff Thomson, Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Development Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
City staff will provide an update on current economic development and housing projects.
Recommended Action:
None
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Background
City staff will provide an update at the meeting on the following 2020 economic development and
housing items:
Sale of city-owned properties
Ponds at Battle Creek
Transit projects – Gold Line BRT, Rush Line BRT, Rice St BRT
Cobblestone Court Apartments
Attachments
None