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HomeMy WebLinkAbout2021-01-21 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Thursday, January 21, 2021 6:00 P.M. Held Remotely Via Conference Call Dial 1-888-788-0099 or 1-312-626-6799 When Prompted Enter Meeting ID: 984 6679 5201 # No Participant ID, Enter # When Prompted 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.October 15, 2020 5.New Business: a.Election of Officers b.Resolution of Appreciation for Denis Dupee c.Rules of Procedure Annual Review 6.Unfinished Business: a.2020 Business Engagement Program 7.Visitor Presentations: 8.Commission Presentations: 9.Staff Presentations: a.State of the City (No Report) b.Development Update c.Next Meeting – April 15, 2021 (No Report) 10.Adjournment MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA THURSDAY, OCTOBER 15, 2020 6:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) 1. CALL TO ORDER A meeting of the Commission was held and was called to order at 6:01 p.m. by Chairperson Jenkins. 2. ROLL CALL Commissioners Sarah Burdash, Commissioner Present Denis Dupee, Commissioner Absent Darryl Henchen, Commissioner Present Mark Jenkins, Chairperson Present Joy Tkachuck, Vice Chair Present Dennis Unger, Commissioner Absent Bao Vang, Commissioner Present Staff Jeff Thomson, Community Development Director 3. APPROVAL OF AGENDA Commissioner Tkachuck moved to approve the agenda as submitted. Seconded by Commissioner Henchen. Ayes – All The motion passed. 4. APPROVAL OF MINUTES CommissionerHenchenmoved to approve the minutesfor October 17, 2019, as submitted. Seconded by Commissioner Jenkins. Ayes – Henchen, Jenkins Abstain – Burdash, Tkachuck, Vang The motion passed. 5. NEW BUSINESS a. Resolution of Appreciation for Brian Finley i. Community Development Director, Jeff Thomson gave the report on the Resolution of Appreciation for Brian Finley. Commissioner Tkachuck moved to recommend the Resolution of Appreciation for Brian Finley. Seconded by Commissioner Henchen. Ayes – All October 15, 2020 1 Housing and Economic Development Commission Meeting Minutes The motion passed. This item will go before the city council on October 26, 2020. b.2020 Business Engagement Program i.Community Development Director, Jeff Thomson gave a brief update on the 2020 Business Engagement Program. The city tries to meet with 20-30 businesses each year. Once the business visits are complete and the results are analyzed, the SPACC will give a full report and presentation to the city. No action is required. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS None. 8.COMMISSION PRESENTATIONS None. 9.STAFF PRESENTATIONS a.Rental Housing Licensing Program i.Community Development Director, Jeff Thomson gave an update on the launch of the Rental Housing Licensing Program and answered questions of the commission. No action is required. b.Development Update i.Community Development Director, Jeff Thomson reported on development projects currently taking place in the city as well as upcoming projects. He also gave an update on relief for businesses that the city has implemented in response to the COVID-19 Pandemic. No action is required. 10.ADJOURNMENT Chairperson Jenkins adjourned the meeting at 7:16 p.m. October 15, 2020 2 Housing and Economic Development Commission Meeting Minutes HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date January 21, 2021 REPORT TO: Housing & Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Election of Officers Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Rules of Procedure state that HEDC elects its officers at the regular commission meeting in January. The officers include a chair and a vice chair. New terms begin following the election. Recommended Action: a.Motion to elect ________________ as the Chair of the Housing and Economic Development Commission for 2021. b.Motion to elect ________________ as the Vice Chair of the Housing and Economic Development Commission for 2021. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The officers and roles are established in HEDC’s Rules of Procedures. Background: The duties of the chair include presiding over meetings and representing the commission at city council meetings where a commission item is on the agenda. The duties of the vice chair include acting in place of the chair when the chair is absent or not able to attend a city council meeting. In 2020, Commissioner Jenkins served as chair and Commissioner Tkachuck served as vice chair. Attachments: HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date January 21, 2021 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Resolution of Appreciation for Denis Dupee Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: When commissioners end their time and service on a board or commission, the city considers a resolution of appreciation recognizing the individual for their service to the City of Maplewood. Recommended Action: Motion to adopt the Resolution of Appreciation for Denis Dupee. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background Denis Dupee’s term on the Housing and Economic Development Commission ended on September 30, 2020, and Mr. Dupee decided not to apply for reappointment to the commission. Mr. Dupee served on the commission since November 2017. Upon adoption by HEDC, the resolution will be considered by the city council at its meeting on February 8, 2021 Attachments 1.Resolution of Appreciation RESOLUTION OF APPRECIATION WHEREAS, Denis Dupee has been a member of the Maplewood Housing and Economic Development Commission for 3 years, serving from November 2017 to September 2020; and WHEREAS, the Housing and Economic Development Commission and the City Council appreciate his experience, insights, and good judgment; and WHEREAS, Mr. Dupee has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Dupee has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefits of the City; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Denis Dupee is hereby extended our gratitude and appreciation for his dedicated service Adopted by the Maplewood City Council on February 8, 2021 ________________________________ Marylee Abrams, Mayor Attest: ________________________________ Andrea Sindt, City Clerk HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date January 21, 2021 REPORT TO: Housing & Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Rules of Procedure Annual Review Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Housing and Economic Development Commission operates under the Maplewood Code of Ordinances and establishes its own Rules of Procedure. The Rules of Procedure state that HEDC will review the Rules at its first meeting of each year. Recommended Action: Motion to approve the Housing and Economic Development Commission Rules of Procedure. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. HEDC’s Rules of Procedure establish the meeting procedures and operations of the commission. Background: The Rules of Procedure were adopted in 2013 and amended in 2019. Staff has reviewed the Rules and does not have any recommended changes at this time. Attachments: 1. Rules of Procedure HOUSING AND ECONOMIC DEVELOPMENT COMMISSION RULES OF PROCEDURE Adopted by Housing and Economic Development Commission on February 28, 2013 and Amended on January 15, 2019 We, the members of the Housing and Economic Development Commission of the City of Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: A. APPOINTMENTS The City Council shall make appointments to the Housing and Economic Development Commission by following the current city appointment policy. B. MEETINGS 1. All meetings shall be held in the council chambers in Maplewood City Hall, 1830 County Road B East, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2. Regular meetings shall be held at 6 p.m. on the third Thursday of each quarter, provided that when the meeting falls on a legal holiday, such meeting shall be rescheduled. 3. Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 72 hours notice to all commissioners. C. COMMUNITY DEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in the city ordinance the Community Development Director or a designated replacement shall: 1. Prepare the agenda for each meeting. 2. Act as technical advisor on any matter which comes before the commission. 3. Make written recommendations to the commission on matters referred to the commission. 4. Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. D. AGENDA 1. Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2. The agenda format shall generally read as follows: a. Call to Order b. Roll Call c. Approval of Agenda d. Approval of Minutes e. New Business f. Unfinished Business g. Commissioner Presentations h. Staff Presentations i. Visitor Presentations (3 minute time limit per person) j. Adjournment E. QUORUM 1. A simple majority of the current membership of the commissioners shall constitute a quorum. 2. Any action by the commission shall require a majority vote of the members present. F. ELECTION OF OFFICERS A chairperson and vice-chairperson shall be elected at the regular meeting of the housing and economic development commission in January. New terms begin following the election. Once elected, chairs and vice-chairs shall serve until a successor is elected. G. DUTIES OF THE CHAIRPERSON 1. In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. H. CHAIRPERSON AND VICE-CHAIRPERSON 1. The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2. In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3. If the chairperson resigns from or is otherwise no longer on the commission, the vice chairperson shall become the acting chairperson until the commission can hold an election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. I. TEMPORARY COMMITTEES 1. The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2. No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J. VACANCIES The Housing and Economic Development Commission positions shall be vacated or recommended to the City Council for vacation according to the current housing and economic development ordinances. K. AMENDMENT OR SUSPENSION OF RULES 1. Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2. The "Rules of Procedure" may be amended at any regular meeting by a supermajority vote. L. RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures st by Rules of Order, Simple Parliamentary Procedures for the 21 Century. M. ANNUAL REVIEW These Rules of Procedure shall be reviewed by the Housing and Economic Development Commission at the first meeting of each year. HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date January 21, 2021 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: 2020 Business Engagement Program Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The city has signed an agreement with the Saint Paul Area Chamber of Commerce to continue the city’s business engagement and outreach program. This is an update on the current status of the 2020 program. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The city has partnered with the Saint Paul Area Chamber of Commerce (SPACC) to continue the city’s business engagement and outreach program. The Business Retention and Expansion (BRE) program will build on the past efforts that have been completed since 2017. The program was developed using the following principles: Demonstrate to businesses that the community appreciates their presence Help existing businesses solve immediate problems Understand the needs of the businesses in the community and share information on city and other local and regional resources that are available Build community capacity to sustain growth and development over the long term and assist in establishing a strategic plan for economic development Increase businesses’ ability to compete in regional, national, and global markets Background The business engagement program typically takes place during the first half of the year. However, the 2020 program was impacted by the COVID-19 pandemic. Just as the 2020 program was getting underway, the city and the business community were immersed in adapting to operational changes. As a result, the business meetings commenced in the fall of 2020. Meetings have been held with all legacy businesses –3M, St. John’s Hospital, Maplewood Mall, Roseville School District, and Maplewood-Oakdale-North St. Paul School District. There have also been many meetings with businesses that have not been reached in previous BRE efforts. Business meetings consist of one representative from the City Council and one representative from HEDC. We are keeping the attendance low, so as not to overwhelm the businesses. HEDC is notified once business visits are scheduled to assign meetings to individual members. The goal is to have all business visits finished in early 2021. SPACC will provide a report and presentation to the city on the results of the outreach. We will plan to have SPACC present the report th at the next HEDC meeting on April 15. Attachments None HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date January 21, 2021 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Development Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: City staff will provide an update on current economic development and housing projects. Recommended Action: None Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background City staff will provide an update at the meeting on the following 2020 economic development and housing items: Sale of city-owned properties Ponds at Battle Creek Transit projects – Gold Line BRT, Rush Line BRT, Rice St BRT Cobblestone Court Apartments Attachments None