HomeMy WebLinkAbout2020-11-23 City Council Meeting Packet
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AMENDED AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 23, 2020
City Hall, Council Chambers
Remotely Via Conference Call
Dial 1-312-626-6799 or 1-888-788-0099
When Prompted Enter Meeting ID: 930 1865 1216 #
No Participant ID, Enter # When Prompted
Meeting No. 22-20
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. November 9, 2020 City Council Meeting Minutes
2. November 12, 2020 Special City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Update on Ponds at Battle Creek Public Engagement
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Certification of Delinquent Trash and Miscellaneous Accounts Receivable
3. Cancellation of Uncollectible Ambulance Accounts Receivable
4. Comprehensive Fee Schedule for 2021 Ordinance
a. Ordinance Establishing 2021 Fee Schedule
b. Resolution Authorizing Publication by Title and Summary (4 votes)
5. Resolution Designating Polling Place Locations for 2021
6. Purchase Six 2021 Police Vehicles
7. Purchase Two Park Maintenance Machines
8. Resolution of Intent to Replace Sterling Street Bridge (Bridge No. 92252) in the City of
Maplewood, City Project 16-25
9. Waiver of Variable Pass-Through Percentage
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Solid Waste Management Ordinance
a. Ordinance Repealing the Solid Waste Management Ordinance and Creating a
New Solid Waste Management Ordinance
b. Resolution Authorizing Publication by Title and Summary (4 Votes)
2. Conditional Use Permit and Home Occupation License Resolution, Home-Based
Lawn Care Business with Storage of Commercial Vehicles, 821 Bartelmy Lane North
3. Cobblestone Court Apartments, 2585 and 2605 Conway Ave E
a. Loan Agreement with Aeon Maplewood I Preservation JV
b. Subordination Agreement
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing
at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 9, 2020
City Hall, Council Chambers
Also Held Remotely Via Conference Call
Meeting No. 21-20
A. CALL TO ORDER
A meeting of the City Council was held at city hall and remotely via conference call and
was called to order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting by giving a recap of the pandemic stages at City Hall
and information on the council and commission hybrid meetings.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Coat Drive
Councilmember Neblett moved to approve the agenda as amended.
Seconded by Councilmember Juenemann
The motion passed.
E. APPROVAL OF MINUTES
1. October 26, 2020 City Council Meeting Minutes
Councilmember Juenemann moved to approve the October 26, 2020 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Smith
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
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concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Coat Drive
Mayor Abrams reported on the success of the Coat Drive that the City participated in
with ISD 622, ISD 623, the YMCA and other non-profits.
Paul Regional Water Services
Steve Schneider, General Manager with St. Paul Regional Water Services introduced
the item. Patrick Shea, Assistant General Manager with St. Paul Regional Water
Services gave the presentation. Dave Wagner, Engineer with St. Paul Regional Water
Services continued the presentation.
Information purposes only, no action required
4. Resolution for Commissioner Reappointment
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the resolution for Commission
reappointment.
Resolution 20-11-1884
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individual, who the Maplewood City Council has reviewed,
to be reappointed to the following commission:
Environmental & Natural Resources Commission
Mollie Miller Term expires September 30, 2023
Seconded by Councilmember Smith
The motion passed.
Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Juenemann moved to approve agenda items G1-G4.
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Seconded by Councilmember Smith
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 507,228.62 Checks #106539 thru #106566
dated 10/27/20
$ 338,205.72 Disbursements via debits to checking account
dated 10/19/20 thru 10/23/20
$ 424,377.78 Checks #106567 thru #106581
dated 11/03/20 thru 11/04/20
$ 556,836.00 Disbursements via debits to checking account
dated 10/26/20 thru 10/30/20
$ 1,826,648.12 Total Accounts Payable
PAYROLL
$ 589,769.07 Payroll Checks and Direct Deposits dated 10/30/20
$ - Payroll Deduction check # thru # dated 10/30/20
$ 589,769.07 Total Payroll
$ 2,416,417.19 GRAND TOTAL
Seconded by Councilmember Smith
The motion passed.
2. CARES Grant Expenditures
Councilmember Juenemann moved to approve the CARES Act expenditures, consisting
of wages and benefits for 25 employees for the pay period beginning September 12,
2020 through the pay period ending October 23, 2020 in the amount of $355,648.42.
Seconded by Councilmember Smith
The motion passed.
3. Transfers Between Funds and Budget Adjustments
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Councilmember Juenemann moved to approve the transfers and budget adjustments
dated 11/9/2020 and authorize the Finance Director to make the necessary accounting
entries.
Seconded by Councilmember Smith
The motion passed.
4. Purchase of One Utility Truck
Councilmember Juenemann moved to approve the purchase of one utility truck and
direct the Mayor and City Manager to enter into a contract with Truck Utilities Inc. for the
purchase under MN State Contract #167781 in the amount of $69,268.00 and a contract
with Midway Ford for the purchase under MN State Contract #170310 in the amount of
$36,996.80 for a total purchase cost of $106,264.80.
Seconded by Councilmember Smith
The motion passed.
H. PUBLIC HEARINGS
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Conditional Use Permit and Setback Variance Resolution, Maplewood Toyota
Vehicle Storage Lot, 2999 Highway 61
Community Development Director Thomson gave the staff report. Steve McDaniels with
Maplewood Toyota addressed the council and gave further information.
Councilmember Neblett moved to approve the resolution for a conditional use permit and
setback variance at 2999 Highway 61 with the addition of #11 for additional screening to
the west side to decrease the view of the vehicles from the neighborhood.
Resolution 20-11-1885
CONDITIONAL USE PERMIT AND SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as
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follows:
Section 1. Background.
1.01 Maplewood Toyota has requested approval of a conditional use
permit.
1.02 The applicant has also requested approval of a setback variance.
1.03 The property located at 2999 Maplewood Drive is legally
described as:
Parcel 1: That part of the North 409.5 feet of the East 500 feet of
the South Half of the Northeast Quarter of Section 4, Township
29, Range 22, Ramsey County Minnesota, lying Southerly of a
line drawn from a point on the East line of said Northeast Quarter
of Section 4 distant 235.77 feet South of the Northeast corner of
said South Half of the Northeast Quarter of Section 4 to a point on
the West line of said East 500 feet of the South Half of the
Northeast Quarter of Section 4 distant 115.53 feet South of the
Northwest corner of said East 500 feet of the South Half of the
Northeast Quarter. Ramsey County, Minnesota Abstract Property
Parcel 2: Easement for the benefit of Parcel 1 as created by
Reciprocal Easement Agreement dated December 29, 2004, filed
May 9, 2005, as Document No. 3853813, for ingress and egress
purposes. PIN: 04-29-22-14-0058.
Section 2. Standards.
2.01 City Ordinance Section 44-512(4) requires a Conditional Use
Permit for the exterior storage of goods or materials.
2.02 Section 44-637(b) requires a Conditional Use Permit for any
building or exterior use within 350 feet of a residential district.
2.03 General Conditional Use Permit Standards. City Ordinance
Section 44-1097(a) states that the City Council must base
approval of a Conditional Use Permit on the following nine
standards for approval.
1. The use would be located, designed, maintained, constructed
Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of
the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials,
equipment or methods of operation that would be dangerous,
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hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-
off, vibration, general unsightliness, electrical interference or
other nuisances.
5. The use would not exceed the design standards of any
affected street.
6. The use would be served by adequate public facilities and
services, including streets, police and fire protection, drainage
structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate
design.
9. The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state
statute which states a variance may be granted from the
requirements of the zoning ordinance when: (1) the variance is in
harmony with the general purposes and intent of this ordinance;
(2) when the variance is consistent with the comprehensive plan;
and (3) when the applicant establishes that there are practical
difficulties in complying with the ordinance. Practical difficulties
mean: (1) The proposed use is reasonable; (2) the need for a
variance is caused by circumstances unique to the property, not
created by the property owner, and not solely based on economic
conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the required standards for a variance:
Section 4. City Review Process
4.01 The City conducted the following review when considering the
conditional use permit and setback variance requests.
1. On October 20, 2020, the planning commission held a public
hearing. The city staff published a hearing notice in the
Pioneer Press and sent notices to the surrounding property
owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements.
The planning commission recommended that the city council
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approve this resolution.
2. On November 9, 2020, the city council discussed this
resolution. They considered reports and recommendations
from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based
on the findings outlined in section 3 of this resolution. Approval is
subject to the following conditions:
1. Adherence to the site plan date-stamped September 24, 2020.
The director of community development may approve minor
changes.
2. The proposed construction must be started within one year of
council approval or the permit shall end. The council may
extend this deadline for one year.
3. The city council shall review this permit in one year.
4. An exterior public address system shall not be allowed.
5. All activity shall be confined to the site. There shall be no
loading or unloading of vehicles on any public or private street
rights-of-way. No employee parking is allowed on any public
street. Parking of vehicles is permitted on the north side of the
located at 2999 and 3001 Highway 61.
6. No vehicle maintenance of any kind is permitted on this site.
7. Comply with all city ordinance requirements for signage.
8. All site lighting must meet city requirements and be shielded
away from the neighboring residential properties.
9. Submit a security plan to the public safety department for
review and approval.
10. The applicant shall obtain any required permits from the City of
Maplewood, Ramsey Washington Metro Watershed District,
Ramsey County and the State of Minnesota and meet the
requirements of those agencies
11. Applicant shall submit a landscaping plan along the west side
of the site showing additional screening for staff review and
approval.
Seconded by Councilmember Smith
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The motion passed.
2. 2021 Residential Trash and Yard Waste Rates
Community Development Director Thomson gave the staff report.
Councilmember Smith moved to approve the resolution approving the 2021
residential trash and yard waste rates.
Resolution 20-11-1886
RESOLUTION ADOPTING
2021 TRASH AND YARD WASTE RATES
Be it resolved by the City Council of the City of Maplewood, Minnesota,
as follows:
WHEREAS, the City has a contract with Republic Services for residential
trash and yard waste collection; and
WHEREAS, the trash and yard waste collection contract runs from
January 1, 2020, until June 30, 2025; and
WHEREAS, most of the trash and yard waste rates are set throughout the
term of the contract or include yearly increases that were approved by the City as
part of the contract; and
WHEREAS, the contract outlines that the Pay As You Throw disposal and
overall trash rate is negotiated yearly; and
WHEREAS, the City Council reviewed the contract rates and approved
the Pay As You Throw disposal and overall trash rates on November 9, 2020.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood:
1. Adopts the 2021 MONTHLY contract trash and yard waste rates as
follows:
Extra Bags of Trash and Extra Trash
Carts
(add appropriate PAYT disposal fee
per cart size, times the number of
extra carts, taxes, fees)
Overflow Bag of $6.24
Trash
Extra Trash Cart $6.24
Seasonal Yard
Waste Prices
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(95 gal. cart and
up to 5 bags
weekly)
$124.80
Extra
Compostable
Bags of Yard
Waste Weekly
$3.12
2. Adopts the 2021 MONTHLY Pay As You Throw trash rates as follows:
Cart Size 2021 2021 2021 2021
Collection Disposal Overall % Price
Fee Fee Trash Rates Change
(per (PAYT price (collection, Per Cart
contract) increments) disposal, Size
taxes, fees)
20 gallon $7.70 $0.63 $12.51
every other
week
20 gallon $7.70 $1.00 $13.02 4%
every
week
35 gallon $7.70 $2.45 $15.01 15%
every
week
65 gallon $7.70 $5.66 $19.44 29%
every
week
95 gallon $7.70 $8.75 $23.69 22%
every
week
The motion passed.
3. North Fire Station Construction Project Update and Budget Discussion
EMS Chief Mondor gave the presentation.
Mayor Abrams moved that the scenario the council would prefer to be the best scenario
and also would consider the better option but with rationale as to the differences and
what would be foregoing if council went with something less than the best.
Councilmember Smith made a friendly amendment that when it comes to the aesthetic
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Mayor Abrams accepted the friendly amendment.
Seconded by Councilmember Neblett
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 8:58 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
CITY COUNCIL SPECIAL MEETING
4:30 P.M. Thursday, November 12, 2020
City Hall, Council Chambers
Held Remotely Via Conference Call
A. CALL TO ORDER
A special meeting of the City Council was held at City Hall and remotely via conference
call and was called to order at 4:31 p.m. by Mayor Abrams.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
The motion passed.
E. UNFINISHED BUSINESS
None
F. NEW BUSINESS
1. Resolution Canvassing the Municipal Results of November 3, 2020 General
Election
City Clerk Sindt gave the staff report.
Councilmember Smith moved to approve the resolution canvassing the municipal results
of the November 3, 2020 General Election.
Resolution 20-11-1887
Canvassing Results of General Election
WHEREAS, a State General Election was held on November 3, 2020; and
WHEREAS, the ballot included two candidates for the Maplewood mayor two-year
special election, four candidates for two Maplewood councilmember positions, both four
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year terms and two candidates for a Maplewood councilmember two-year special
election; and
WHEREAS, the city council shall serve as the canvassing board, canvass the
results and declare the results of the election; and
WHEREAS, the one mayoral special election candidate receiving the highest
votes, the two four-year councilmember candidates receiving the highest votes and the
one two-year councilmember special election candidate receiving the highest votes shall
begin their terms once qualified;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood,
Ramsey County, Minnesota, acting as a canvassing board on November 12, 2020,
hereby declares:
1. The following results from the November 3, 2020, State General Election as
specified by the Abstract and Return of Votes Cast:
Mayor 2yr Special Election Candidates:
Marylee Abrams 10563
Bob Cardinal 7924
Councilmember Candidates (two four-year seats):
Rebecca Cave 7270
Garrett Krueger 5436
Sylvia E. Neblett 7002
Nikki Villavicencio 7977
Councilmember 2yr Special Election Candidates:
Bill Knutson 8851
Diana Longrie 8033
2. The two-year mayoral special election candidate who received the highest
number of votes in the General Election is Marylee Abrams.
3. The two councilmember candidates who received the highest number of votes
in the General Election are Nikki Villavicencio and Rebecca Cave.
4. The two-year councilmember special election candidate who received the
highest number of votes in the General Election is Bill Knutson.
5. The clerk is hereby directed to certify the results of the election to the county
auditor.
The motion passed.
G. ADJOURNMENT
Mayor Abrams adjourned the meeting at 4:41 p.m.
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CITY COUNCILSTAFF REPORT
Meeting Date November 23, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Update on Ponds at Battle Creek Public Engagement
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
On December 17, 2019, the Ramsey County Board of Commissioners adopted its budget for 2020-
2021, which included the closure of the 95-acre Ponds at Battle Creek golf course following the
2020 season. In addition, Ramsey County owns 77-acres of undeveloped property north of its
correctional facility. Ramsey County is partnering with the City of Maplewood to explore options for
possible future uses of these properties. Under this agreement, the City and County have retained
Perkins+Will to create a redevelopment plan for these two sites.
Recommended Action:
No action required.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $59,930.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Will be reimbursed by Ramsey County
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This planning effort has the opportunity to provide a more realistic vision for these two sites should
a new owner desire to change their land use, but it would also give Ramsey County, as the current
owner, more certainty in how the City of Maplewood and other stakeholders view the future of these
sites should the County decide to sell either or both sites.
Background
The Ponds of Battle Creek Redevelopment Area is a top reinvestment priority for the City of
Maplewood and Ramsey County. This plan is intended to provide the strategy necessary to plan for
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the land use, redevelopment, and open space decisions for the project area for the short and long
term.
The plan must fit with the community’s vision and be responsive to the needs and desires of the
community stakeholders, business community, and overall objectives of improved health and
livability. Community engagement is a critical element of understanding existing needs, crafting
plans that will deliver these outcomes for the affected communities, neighborhoods, and
businesses, and creating a highly implementable plan with actionable objectives that achieve
community consensus.
The first step of community engagement took place on November 19, as the project team held its
first of three Community Meetings. The City Council will be updated on the findings and takeaways
of this first meeting at its meeting on November 23. In addition to the Community Meetings, the
project team will be engaging the community via targeted outreach, electronic communications and
use of the project website which can be found at www.maplewoodmn.gov/Ponds.
As with all of the city’s recent planning projects, this process will be driven by community
engagement and feedback. Attached to this report is the Community Engagement Plan associated
with this project and provides an outline of how the public will be involved with this planning
process.
Attachments
1. Community Engagement Plan
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F3, Attachment 1
Community Engagement Plan
City of Maplewood
October 2020
Prepared for:
City of Maplewood and Ramsey County
Prepared by:
Perkins&Will
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F3, Attachment 1
1.0 Project Background
The intent of this project is to prepare a development plan for the Ponds of Battle Creek
Redevelopment Area that will address economic development opportunities, urban design, land
use, redevelopment opportunities, and greenspace/linkages to the adjacent neighborhoods.
The Ponds of Battle Creek Redevelopment Area is a top reinvestment priority for the City of
Maplewood and Ramsey County. This plan is intended to provide the strategy necessary to plan
for the land use, redevelopment, and open space decisions for the project area for the short and
long term.
The plan must fit with the community’s vision and be responsive to the needs and desires of the
community stakeholders, business community, and overall objectives of improved health and
livability. Community engagement is a critical element of understanding existing needs crafting
plans that will deliver these outcomes for the affected communities, neighborhoods, and
businesses, and creating a highly implementable plan with actionable objectives that achieve
community consensus. The following activities have been identified for the project:
Manage and facilitate a project management team meetings and activities
Develop and implement a community and stakeholder outreach strategy
Articulate project vision and goals
Prepare an Action Plan with implementation methods and strategies
Prepare Draft and Final Reports
1.1. Community Engagement Plan Overview
Effective community engagement is essential for good public decision making and will be critical
to understanding needs, developing land use plans, and building support for The Ponds of Battle
Creek Redevelopment Area. The Community Engagement Plan will serve as a guide for the
engagement of stakeholders, residents, and businesses during the planning process. The
purpose of the engagement plan is to document the tasks related to stakeholder and public
engagement that will be undertaken during the preparation of the plan. In general, the intent of
the community engagement process will be to be proactive rather than reactive, and to work
closely with local communities to build on their successes and to empower people to engage in
this as well as other future public initiatives.
Community engagement will consist of a team led by City staff with support from the consultant
team and specific stakeholder groups with resources to assist in community engagement. Team
members will be engaged in staffing and leading online events, and, depending on individual skills
and specific engagement strategies, may be asked to assist in the following:
provide interpretation services,
assist individuals in using filling out online surveys,
provide project information for any County/City led public events,
and assist in other ways to create a welcoming environment and engage people in the
planning process.
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F3, Attachment 1
Outreach activities will be focused around the three major stages of the planning process:
Analysis and Visioning
Concept Development
Implementation
The specific outreach activities and the outreach tools that will be used will be customized for the
project. This engagement plan will provide direction for outreach activities, and many of the tools
described in this report will be used at each of the three stages of the planning process. However,
other strategies may be used as well if they have been found to be particularly effective in a given
community, neighborhood and/or cultural group.
1.2. Community Engagement Goals
The goal for community engagement is to ensure that the concerns and issues of those with a
stake in the Ponds of Battle Creek Redevelopment Area project are identified and addressed. To
achieve this goal, the following will need to occur:
Identify stakeholders, including populations not traditionally involved in neighborhood
decision making.
Engage all stakeholders, including residents and businesses, in meaningful and
accessible ways.
Solicit early and continuous involvement.
Seek collaborative input on alternatives and evaluation criteria.
Provide transparency during the planning process.
Build understanding of redevelopment opportunities and build support for the plan that
evolves from the planning process.
2.0 Committee Structure and Decision-Making Process
The Ponds of Battle Creek Redevelopment Area is led by the City of Maplewood and Ramsey
County.
Project Management Team (Comprised of staff from the City of Maplewood and Ramsey
County staff and elected officials)
The roles, responsibilities and make-up of these committees are summarized here. The PMT will
direct the day-to-day and provide guidance on the overall planning process as well as technical
and non-technical input. Ultimately, approval authority for the project rests with the Ramsey
County elected officials and the City of Maplewood.
2.1. Project Management Team
The PMT will consist of key staff from Ramsey County and the City of Maplewood. Periodically,
stakeholders with technical knowledge of the study area will be invited to participate in the PMT
by providing information and feedback on draft plans. The PMT is intended to be actively involved
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in the day-to-day management of the project to guide the study and facilitate team coordination.
The PMT is responsible for facilitating coordination among the partner agencies and the
consultant team. The PMT is responsible for oversight of all technical work, the project schedule,
and City of Maplewood staff recommendations regarding invitations to other stakeholders not
represented on the PMT. For the duration of the study, the PMT will meet as needed with the
consultant team.
3.0Other Constituent Groups
The study area for the Ponds of Battle Creek Redevelopment Area includes the City of Maplewood
and is fully within Ramsey County. One of the initial and ongoing tasks of the study will be to
identify key organizations and demographic groups to ensure that these constituents are fully
represented in the study process and that a means of regular communication is identified for each
one. Additional business, social service, health care and advocacy groups may be added as
additional constituent groups are identified. The following constituent groups are examples of
those that will be engaged in the process:
1) Regional and County Agencies
2) Non-Profit Community Organizations, Institutions, and Advocacy Groups
3) Public Stakeholders:
Residents (owners and renters) within the study area
Under-represented and under-served populations (including persons with low-
incomes, limited English proficiency, or disabilities)
Senior housing developments within the study area
Public and private landowners within the study area
Employees
Walkers
Bicyclists
Motorists
Transit riders
Commuters
4.0 Potential Issues and Opportunities
The primary purpose of community engagement during the Ponds of Battle Creek Redevelopment
Area project is to understand and respond to barriers, challenges, benefits and opportunities
associated with changes in land use, access, open space, and other facilities around the
redevelopment sites, as well as to work with local stakeholders to develop visionary plans for both
key sites and the study area as a whole.
Issues, concerns, opportunities and constraints that are submitted through the public involvement
efforts will be tracked and documented by the project partners or the consultant team, depending
on who is responsible for particular engagement activities or events. This documentation will
Packet Page Number 19 of 240
F3, Attachment 1
provide a means of ensuring that there is public input in the study process and that issues raised
by stakeholders are addressed as appropriate throughout the planning process and beyond.
5.0 Community Engagement Coordination
The following public engagement techniques will be used to reach a wide range of stakeholders
and members of the public. Some public engagement techniques may be targeted to specific
stakeholders or geographic areas in order to create welcoming opportunities for participation in
the study process. Because of the wide variety of strategies that could be employed to engage
the community, collaboration between the consultant team and City and County staff will be critical
in order to determine who is responsible for leading a particular engagement effort or activity.
5.1. Project Messages
The consultant team will work with the City and County staff to develop consistent messages
regarding the planning project. This is critical to providing the public with a good understanding of
the study and the decision-making process as well as ongoing motivation to participate in the
study. Working with the City and County staff, several messages will be developed for consistent
use in project materials and communications.
5.2. Community Engagement Activities
The following public outreach activities will be used to engage residents and businesses in the
project area. These activities will present the project information via online platforms to potentially
reach those who are not likely to attend a public meeting. The Communication Tools described in
section 5.4 will be used to provide notification and promotion of all public meetings.
5.2.1 Public Meetings
A series of public meetings will be held for the project at key points in the planning process. These
meetings will be organized and led by the consultant team with assistance from the City/County
and other project partners. The first meeting will introduce the project with opportunities to solicit
issues and concerns to be addressed in the plan. A second public meeting will focus on the
presentation of design alternatives. Interactive exercises will be used to help engage people in
discussion about the alternatives. The third public meeting will be to present a refined plan for the
Ponds of Battle Creek Redevelopment Area project and implementation recommendations and
strategies.
Community/Stakeholder Meeting #1 - Visioning Workshop Mid-November 2020
Community/Stakeholder Meeting #2 - Design Workshop Late January 2021
Community/Stakeholder Meeting #3 – Open House March 2021
5.2.2 Targeted Outreach
Working with City and County staffs, the consultant team will determine if one or more small group
online meetings will be held to target specific audiences that may not be easily engaged through
a broader public meeting or to gain input from a particular population group. A concerted effort
will be made to identify targeted community meetings or events to engage historically underserved
populations.
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F3, Attachment 1
5.2.3 Electronic Communications
The following electronic communications tools will be used to provide notification of project
milestones and to maintain a continuous dialogue for the project among community organizations,
stakeholders and the general public.
5.2.3.1 Project Website
A project web page will be developed as part of the City or County (too be determined) website.
The website will be maintained by representative staff but the consultant team will provide content
for updating the site periodically. Content will be updated at least monthly and more frequently
when public events occur or major milestones are passed. The website should include the
following:
Study area map
Project news
Sign-up for project updates
Info about the project area
Notice of public meetings and other events
Project reports
Project contact information (staff, email phone)
Ability to submit comments
5.2.3.2 Email Notifications
The City and County’s email notification system will be used to send out email notifications. Email
notifications will be sent to the Stakeholder Distribution List (we will work with staff from the City
to create this), which will be compiled and maintained by City staff for the project and will be
updated periodically. This distribution list will include all identified stakeholder organizations, all
individuals who sign up to receive the email updates either at public meetings or via the City’s
website, and any other organizations, media outlets and individuals that wish to be on the list.
This e-mail distribution list will be used to distribute periodic project updates and to announce
public meetings, events and milestones.
5.3. Engagement of Under-Represented Populations
Effective and meaningful engagement of under-represented populations will be instrumental to
the success of the planning project. A concerted effort will be made to include people with
disabilities, people with limited English proficiency, ethnic minority groups and organizations,
immigrant groups and seniors. Strategies that will be used to reach under-served populations
include:
Work with the City/County to define representatives from underserved populations in their
respective communities.
Utilize organizations local organizations to identify specific groups and methods for
outreach.
Provide public meeting notices in ethnic neighborhood-level media publications for
communities represented in the study area.
Translate meeting notices and project information for any non-English speaking
populations concentrated in the study area
Packet Page Number 21 of 240
F3, Attachment 1
Attend virtual meetings of established organizations that serve specific cultural/ethnic
groups or business communities in the study area.
5.4. Media Notifications
Draft news releases for the media will be prepared at project milestones by the City and County
in collaboration with the consultant team for distribution to the media.
5.5. Presentations to Elected Officials
The consultant team with support from staff from Ramsey County and the City of Maplewood will
provide a briefing of the project at a to-be-determined milestone during the study to the partner
City elected officials. The presentation about the recommended project will include a summary of
the community engagement activities and will emphasize the ways in which community
engagement informed each stage of plan development.
Packet Page Number 22 of 240
G1
MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
November 17, 2020
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 586,563.78Checks #106582 thru #106622
dated 11/10/20
$ 520,613.78Disbursements via debits to checking account
dated 11/02/20 thru 11/06/20
$ 1,107,777.80Checks #106749 thru #106768
dated 11/17/20
$ 655,306.50Disbursements via debits to checking account
dated 11/09/20 thru 11/13/20
$ 2,870,261.86Total Accounts Payable
PAYROLL
$ 595,555.78Payroll Checks and Direct Deposits dated 11/13/20
$ 1,421.00Payroll Deduction check #99104370 thru #99104371
dated 11/13/20
$ 596,976.78Total Payroll
$ 3,467,238.64GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 23 of 240
G1, Attachments
Check Register
City of Maplewood
11/05/2020
CheckDateVendorDescriptionAmount
10658211/10/202005114BOLTON & MENK, INC.GENERAL GIS ASSISTANCE2,970.00
10658311/10/202000213BREDEMUS HARDWARE CO INCDOOR HINGES & FILLER PLATES68.76
10658411/10/202000519FLEXIBLE PIPE TOOL CO.SCOTCHCASTING KITS/PIGTAIL- CCTV394.35
10658500687STUMP GRINDING & CLEAN UP300.00
11/10/2020HUGO'S TREE CARE INC
10658611/10/202001160NEWMAN SIGNS, INC.SIGN FACES AND POSTS FOR INSTALL1,645.26
10658701190ELECTRIC UTILTIY13,606.34
11/10/2020XCEL ENERGY
11/10/202001190XCEL ENERGYELECTRIC UTILTIY1,235.21
11/10/202001190XCEL ENERGYELECTRIC UTILTIY214.21
11/10/202001190XCEL ENERGYELECTRIC UTILTIY55.31
11/10/202001190XCEL ENERGYGAS UTILITY41.94
11/10/202001190XCEL ENERGYGAS UTILITY39.74
10658805013REPLACE MOTOR/IGNITOR - FS#2265.45
11/10/2020YALE MECHANICAL LLC
10658911/10/202004848AVESISMONTHLY PREMIUM - NOVEMBER331.14
10659004118REFUND PER CARES ACT1,233.33
11/10/2020BUFFALO WILD WINGS
10659111/10/202000307COLLINS ELECTRICAL CONST. CO.TWIN LIGHT POLES FROST-E SHORE3,132.50
10659211/10/202005786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-OCT300.70
10659311/10/202003965CORPORATE MARK, INC.GLASS TUMBLERS WITH MW FIRE LOGO517.40
10659411/10/202004371ELECTRO WATCHMAN INC.S2 SOFTWARE UPGRADE/SUPPORT10,575.90
10659511/10/202000464EMERGENCY AUTOMOTIVE TECH, INCPEDESTAL MOUNT371.20
10659611/10/202005618ENTERPRISE FM TRUSTLEASE CHARGES FIRE & PD VEHICLES2,622.35
10659711/10/202006132HENRY SCHEIN, INC.CLOROX CLEANER410.80
10659811/10/202006124IMA GROUP MGMT COPRE-EMPLOYMENT PSYCH650.00
10659911/10/202005533KIRVIDA FIREREPAIRS TO ENGINE #394474.98
10660011/10/202000532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEE LABOR REL-SEPT144.21
10660111/10/202004404MASIMO AMERICAS, INC.THERMOMETER1,212.95
10660211/10/202005838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM298.53
10660311/10/202001126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - NOVEMBER496.00
10660411/10/202000001ONE TIME VENDORREIMB R WINDETT - DRIVEWAY4,500.00
10660511/10/202000001ONE TIME VENDORREIMB M JONES - DRIVEWAY APRON687.00
10660611/10/202000001ONE TIME VENDORREFUND ASHTON MCGEE- BLDG PERMIT117.00
10660711/10/202000001ONE TIME VENDORREFUND WS&D - BLDG PERMIT117.00
10660811/10/202005103PERFORMANCE PLUS LLCRESPIRATOR TESTS175.00
10660911/10/202000396MN DEPT OF PUBLIC SAFETYTABS FOR FIRE DEPT DODGE DURANGO14.25
10661011/10/202006111QUADIENT FINANCE USA, INC.POSTAGE - CITY HALL POSTAGE MACHINE1,500.00
11/10/202006111QUADIENT FINANCE USA, INC.POSTAGE - 1902 POSTAGE MACHINE 62971,000.00
10661106014TREE INSPECTION SRVS - OCTOBER2,251.71
11/10/2020REHDER FORESTRY CONSULTING
10661211/10/202004130SCHINDLER ELEVATOR CORPQUARTERLY MAINT - 1902 PW 11/1 -1/31796.38
10661304256MONITORS FOR IT DEPT TO INSTALL2,520.00
11/10/2020SHI INTERNATIONAL CORP
11/10/202004256SHI INTERNATIONAL CORPANTENNAS FOR EMS VEHICLES870.00
10661411/10/202000198ST PAUL REGIONAL WATER SRVSWATER UTILITY7,862.05
10661511/10/202004207STRYKER SALES CORP.X-RESTRAINT PACKAGE1,444.83
11/10/202004207STRYKER SALES CORP.COMMUNITY PARAMEDIC SOFTWARE-SEP882.00
10661611/10/202005528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-013260.46
10661711/10/202005842MIKE TURNBULLFIRE MARSHAL SERVICES 06/26 - 07/21828.00
10661811/10/202006123VALLEY PAVING, INC.PROJ 19-22 CO RD B & ARCADE PMT#6513,740.54
10661911/10/202001717VIKING AUTOMATIC SPRINKLER CO.REPAIR SPRINKLER SYSTEM355.00
10662011/10/202005241WARNING LITES OF MN, INC.TEMP NO PARKING SIGNS119.00
10662111/10/202001753WEATHER WATCH, INC.WINTER WEATHER SERVICE475.00
10662211/10/202001876WHAT WORKS INCCONSULTANT FEES FOR SMT SESSIONS2,440.00
586,563.78
41Checks in this report.
Packet Page Number 24 of 240
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
10/19/2020MN Dept of Natural ResourcesDNR electronic licenses349.20
10/19/2020Delta DentalDental Premium3,750.73
10/19/2020ICMA (Vantagepointe)Deferred Compensation7,834.00
10/19/2020ICMA (Vantagepointe)Retiree Health Savings11,452.91
10/19/2020Labor UnionsUnion Dues1,734.38
10/19/2020MidAmerica - INGHRA Flex plan15,506.68
10/20/2020MN State TreasurerDrivers License/Deputy Registrar48,151.39
10/20/2020Delta DentalDental Premium920.00
10/20/2020Empower - State PlanDeferred Compensation43,651.00
10/21/2020MN State TreasurerDrivers License/Deputy Registrar41,377.27
10/22/2020MN State TreasurerDrivers License/Deputy Registrar41,940.07
10/23/2020MN State TreasurerDrivers License/Deputy Registrar39,610.48
10/23/2020MN Dept of Natural ResourcesDNR electronic licenses656.60
10/23/2020Optum HealthDCRP & Flex plan payments1,097.08
10/24/2020MN State TreasurerDrivers License/Deputy Registrar80,173.93
338,205.72
Packet Page Number 25 of 240
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
11/2/2020MN State TreasurerDrivers License/Deputy Registrar67,857.50
11/2/2020US BankCredit Card Billing Fee74.99
11/2/2020Delta DentalDental Premium1,956.07
11/2/2020Empower - State PlanDeferred Compensation26,967.00
11/2/2020P.E.R.A.P.E.R.A.131,474.22
11/2/2020MN State TreasurerState Payroll Tax25,642.17
11/3/2020MN State TreasurerDrivers License/Deputy Registrar49,009.10
11/4/2020MN State TreasurerDrivers License/Deputy Registrar64,840.93
11/5/2020MN State TreasurerDrivers License/Deputy Registrar86,314.10
11/6/2020MN State TreasurerDrivers License/Deputy Registrar66,015.17
11/6/2020MN Dept of Natural ResourcesDNR electronic licenses442.58
11/6/2020Optum HealthDCRP & Flex plan payments19.95
520,613.78
*Detailed listing of VISA purchases is attached.
Packet Page Number 26 of 240
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
11/9/2020MN State TreasurerDrivers License/Deputy Registrar90,020.14
11/9/2020Delta DentalDental Premium966.68
11/10/2020MN State TreasurerDrivers License/Deputy Registrar110,678.22
11/12/2020MN State TreasurerDrivers License/Deputy Registrar118,120.01
11/13/2020US Bank VISA One Card*Purchasing card items47,171.52
11/13/2020Optum HealthDCRP & Flex plan payments1,481.05
11/13/2020U.S. TreasurerFederal Payroll Tax105,851.80
11/13/2020P.E.R.A.P.E.R.A.129,585.23
11/13/2020ICMA (Vantagepointe)Deferred Compensation7,834.00
11/13/2020Labor UnionsUnion Dues3,038.14
11/13/2020MidAmerica - INGHRA Flex plan15,690.01
11/13/2020MN State TreasurerState Payroll Tax24,869.70
655,306.50
*Detailed listing of VISA purchases is attached.
Packet Page Number 27 of 240
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
MENARDS MAPLEWOOD MNDAVE ADAMS
$60.09
10/30/202011/02/2020
OFFICE DEPOT #1090REGAN BEGGS
10/26/202010/28/2020$66.49
OFFICE DEPOT #1090REGAN BEGGS
10/28/202010/30/2020$57.64
OFFICEMAX/DEPOT 6164REGAN BEGGS
11/01/202011/03/2020$43.92
OFFICE DEPOT #1090REGAN BEGGS
11/03/202011/05/2020$58.57
BATTERIES PLUS - #0031BRIAN BIERDEMAN
10/26/202010/27/2020$8.58
AMZN MKTP US*2T0SA8UX2BRIAN BIERDEMAN
10/28/202010/28/2020$35.98
GREAT RIVER OFFICE PRODUCBRIAN BIERDEMAN
10/29/202011/02/2020$625.40
DANIEL BUSACK
10/09/202011/05/2020ENDICIA($17.99)
TARGET 00021352DANIEL BUSACK
10/27/202010/28/2020$62.60
DANIEL BUSACK
10/28/202010/29/2020SECUREBI.COM$350.00
PAYPAL *MNCPA MNCPADANIEL BUSACK
10/28/202010/29/2020$265.00
DANIEL BUSACK
AMAZON.COM*2855R4TV2 AMZN$38.95
11/02/202011/03/2020
CINTAS CORPSCOTT CHRISTENSON
10/23/202010/26/2020$29.61
SCOTT CHRISTENSON
CINTAS CORP$93.30
10/28/202010/29/2020
VIKING ELECTRIC-CREDIT DESCOTT CHRISTENSON
10/29/202010/30/2020$347.40
MENARDS MAPLEWOOD MNSCOTT CHRISTENSON
$88.52
10/30/202011/02/2020
CINTAS CORPSCOTT CHRISTENSON
11/04/202011/05/2020$112.50
SHAWN CONWAY
10/29/202010/30/2020MINNESOTA STATE COLLEGES$250.00
GALLSKERRY CROTTY
10/29/202010/30/2020$4,357.68
SP * MERCHOLOGYTHOMAS DABRUZZI
10/27/202010/28/2020$349.87
THE HOME DEPOT #2801THOMAS DABRUZZI
10/27/202010/29/2020$70.82
EASYKEYSCOM INCRICHARD DAWSON
10/23/202010/26/2020$11.80
GREEN MILL - WOODBURYRICHARD DAWSON
10/24/202010/26/2020$174.02
CUB FOODS #1599RICHARD DAWSON
10/24/202010/26/2020$22.79
THE HOME DEPOT 2801RICHARD DAWSON
10/24/202010/26/2020$85.88
THOMSON WEST*TCDCASSIE FISHER
10/26/202010/27/2020$587.60
CINTAS CORPCASSIE FISHER
10/29/202010/30/2020$49.99
CINTAS CORPCASSIE FISHER
11/05/202011/06/2020$49.99
EPSON *STOREMYCHAL FOWLDS
10/24/202010/26/2020$2,575.93
ALLSTREAMMYCHAL FOWLDS
10/30/202011/02/2020$60.58
BESTBUYCOM806361533600MYCHAL FOWLDS
11/02/202011/03/2020$1,932.74
AMZN MKTP US*289SU8TZ2MYCHAL FOWLDS
11/03/202011/03/2020$37.57
SMK*SURVEYMONKEY.COMMYCHAL FOWLDS
11/03/202011/04/2020$274.19
VISION33 INCMYCHAL FOWLDS
11/05/202011/06/2020$1,140.00
AMAZON.COM*2T4236SV0NICK FRANZEN
10/25/202010/26/2020$52.95
AMZN MKTP US*2T1PJ7QD2NICK FRANZEN
10/25/202010/26/2020$99.99
APPLE.COM/USNICK FRANZEN
10/27/202010/27/2020$199.00
ZOHO CORPORATIONNICK FRANZEN
10/28/202010/29/2020$112.00
BACKBLAZENICK FRANZEN
10/30/202011/02/2020$120.00
JERSEY MIKES ONLINE ORDENICK FRANZEN
11/03/202011/04/2020$55.37
AMZN MKTP US*2T2FX47J2 AMALEX GERONSIN
10/27/202010/28/2020$8.58
MENARDS OAKDALE MNTAMARA HAYS
10/22/202010/26/2020$52.24
MENARDS OAKDALE MNTAMARA HAYS
10/23/202010/26/2020($13.45)
TARGET 00011858GARY HINNENKAMP
11/03/202011/04/2020$9.65
DALCO ENTERPRISESDAVID JAHN
10/27/202010/28/2020$105.32
DALCO ENTERPRISESDAVID JAHN
10/28/202010/29/2020$253.61
AMZN MKTP US*2T5F75RS2DAVID JAHN
10/29/202010/29/2020$582.00
DALCO ENTERPRISESDAVID JAHN
11/04/202011/05/2020$316.99
AMZN MKTP US*287A10MM0DAVID JAHN
11/04/202011/05/2020$77.60
SQ *THE MYERS-BRIGGS COMPLOIS KNUTSON
10/28/202010/29/2020$599.40
SHRED-IT USA LLCLOIS KNUTSON
11/03/202011/04/2020$369.04
AMZN MKTP US*287HR5A50JASON KUCHENMEISTER
11/01/202011/02/2020$367.61
KREMER SERVICESSTEVE LUKIN
10/28/202010/30/2020$386.40
ASPEN MILLSSTEVE LUKIN
10/30/202011/02/2020$269.50
ASPEN MILLSSTEVE LUKIN
10/30/202011/02/2020$6,741.60
Packet Page Number 28 of 240
G1, Attachments
AIRGAS USA, LLCSTEVE LUKIN
10/31/202011/02/2020$351.74
AIRGAS USA, LLCSTEVE LUKIN
$71.90
11/01/202011/02/2020
AIRGAS USA, LLCSTEVE LUKIN
11/01/202011/02/2020$93.08
LOCKSMITH WWW.KEY.MESTEVE LUKIN
11/03/202011/04/2020$7.49
COMCAST CABLE COMMSTEVE LUKIN
11/03/202011/04/2020$2.25
EB MAHCO-FALL VIRTUALMIKE MARTIN
11/04/202011/04/2020$33.46
BOUND TREE MEDICAL LLCMICHAEL MONDOR
10/22/202010/26/2020$187.55
BOUND TREE MEDICAL LLCMICHAEL MONDOR
10/22/202010/26/2020$230.21
BOUND TREE MEDICAL LLCMICHAEL MONDOR
10/25/202010/27/2020$396.06
MICHAEL MONDOR
10/28/202010/30/2020EVEREST EMERGENCY VEHICLE$16.68
OFFICEMAX/DEPOT 6164MICHAEL MONDOR
10/28/202010/30/2020$26.27
MICHAEL MONDOR
11/02/202011/02/2020PERRLA LLC$49.95
CINTAS CORPBRYAN NAGEL
10/23/202010/26/2020$73.95
KENNETH POWERS
BOUND TREE MEDICAL LLC$22.00
10/23/202010/26/2020
TRI-STATE BOBCATSTEVEN PRIEM
10/26/202010/27/2020$434.03
STEVEN PRIEM
ZARNOTH BRUSH WORKS INC$3,046.80
10/26/202010/28/2020
0391-AUTOPLUSSTEVEN PRIEM
10/27/202010/28/2020$72.30
FASTENAL COMPANY 01MNT11STEVEN PRIEM
$29.74
10/28/202010/29/2020
0391-AUTOPLUSSTEVEN PRIEM
10/28/202010/29/2020$94.98
STEVEN PRIEM
10/28/202010/29/20200391-AUTOPLUS$123.43
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/28/202010/30/2020$67.18
POMP S TIRE #021STEVEN PRIEM
10/29/202010/30/2020$424.08
METRO PRODUCTS INCSTEVEN PRIEM
10/30/202011/02/2020$261.72
TRI-STATE BOBCATSTEVEN PRIEM
10/30/202011/02/2020$193.76
WHEELCO BRAKE &SUPPLYSTEVEN PRIEM
11/02/202011/04/2020$18.95
TRI-STATE BOBCATSTEVEN PRIEM
11/03/202011/04/2020($193.76)
0391-AUTOPLUSSTEVEN PRIEM
11/03/202011/04/2020$249.13
TRI-STATE BOBCATSTEVEN PRIEM
11/03/202011/04/2020$166.85
DELEGARD TOOL COMPANYSTEVEN PRIEM
11/03/202011/05/2020$44.62
FLEET FARM 2700STEVEN PRIEM
11/04/202011/05/2020$28.89
POMP S TIRE #021STEVEN PRIEM
11/05/202011/06/2020$1,468.47
FACTORY MTR PTS #19STEVEN PRIEM
11/05/202011/06/2020$243.48
4IMPRINTTERRIE RAMEAUX
11/04/202011/05/2020$863.32
MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX
11/04/202011/06/2020$486.00
MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX
11/04/202011/06/2020$467.70
MINNESOTA OCCUPATIONAL HETERRIE RAMEAUX
11/04/202011/06/2020$1,176.00
ZAGG INCMICHAEL RENNER
10/22/202010/26/2020$7.99
ON SITE SANITATION INCAUDRA ROBBINS
10/30/202011/02/2020$2,058.87
CINTAS CORPAUDRA ROBBINS
11/04/202011/05/2020$64.59
INTERNATIONMIKE SABLE
10/26/202010/27/2020$984.00
CINTAS CORPSCOTT SCHULTZ
10/24/202010/26/2020$45.12
CINTAS CORPSCOTT SCHULTZ
10/24/202010/26/2020$263.39
CINTAS CORPSCOTT SCHULTZ
10/28/202010/29/2020$129.63
CINTAS CORPSCOTT SCHULTZ
10/28/202010/29/2020$55.42
CINTAS CORPSCOTT SCHULTZ
10/28/202010/29/2020$19.04
CINTAS CORPSCOTT SCHULTZ
10/28/202010/29/2020$36.55
CINTAS CORPSCOTT SCHULTZ
11/04/202011/05/2020$18.51
CINTAS CORPSCOTT SCHULTZ
11/04/202011/05/2020$39.10
CINTAS CORPSCOTT SCHULTZ
11/04/202011/05/2020$102.07
CINTAS CORPSCOTT SCHULTZ
11/04/202011/05/2020$19.04
OFFICE DEPOT #1090STEPHANIE SHEA
11/02/202011/04/2020$51.35
FACEBK 6BA43XNBC2JOE SHEERAN
10/29/202010/30/2020$35.00
TREES FOR LESS-O-SUN CO.MICHAEL SHORTREED
10/22/202010/26/2020$311.86
MINNESOTA STATE COLLEGESMICHAEL SHORTREED
10/30/202011/02/2020$750.00
MINNESOTA STATE COLLEGESMICHAEL SHORTREED
10/30/202011/02/2020$750.00
BLINDS.COM #2150MICHAEL SHORTREED
11/02/202011/04/2020$302.86
SAFELITE AUTOGLASSMICHAEL SHORTREED
11/03/202011/04/2020$664.58
Packet Page Number 29 of 240
G1, Attachments
SMARTSIGNMICHAEL SHORTREED
11/05/202011/06/2020$37.13
MICHAELS MAPLEWOOD BAKERYANDREA SINDT
$36.00
11/02/202011/04/2020
AXONJOSEPH STEINER
10/26/202010/28/2020$2,887.32
CKE*TIPSY CHICKEN 1347JOSEPH STEINER
10/27/202010/28/2020$22.34
INTER ASSOC AT INVJOSEPH STEINER
11/03/202011/04/2020$55.00
TMOBILE*LAW RELATIONJOSEPH STEINER
11/04/202011/05/2020$102.00
WAVE - *ONTARGET SOLUTIONJOSEPH STEINER
11/05/202011/06/2020$250.00
NAPA STORE 3279016JEFF WILBER
10/29/202010/30/2020$32.20
BOUND TREE MEDICAL LLCERIC ZAPPA
10/23/202010/26/2020$72.90
ERIC ZAPPA
10/26/202010/28/2020BOUND TREE MEDICAL LLC$413.25
BOUND TREE MEDICAL LLCERIC ZAPPA
11/03/202011/05/2020$100.74
$47,171.52
Packet Page Number 30 of 240
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
11/13/20ABRAMS, MARYLEE560.80
11/13/20JUENEMANN, KATHLEEN493.60
11/13/20KNUTSON, WILLIAM493.60
11/13/20NEBLETT, SYLVIA493.60
11/13/20SMITH, BRYAN493.60
11/13/20COLEMAN, MELINDA6,835.20
11/13/20KNUTSON, LOIS3,403.96
11/13/20SABLE, MICHAEL5,335.59
11/13/20CHRISTENSON, SCOTT2,440.84
11/13/20DOUGLASS, TOM2,582.76
11/13/20JAHN, DAVID2,569.88
11/13/20HERZOG, LINDSAY2,327.75
11/13/20RAMEAUX, THERESE3,766.83
11/13/20DEBILZAN, JUDY2,590.50
11/13/20OSWALD, BRENDA2,792.02
11/13/20PAULSETH, ELLEN5,912.55
11/13/20RUEB, JOSEPH4,596.11
11/13/20ARNOLD, AJLA2,293.82
11/13/20BEGGS, REGAN2,314.59
11/13/20COLE, DEBORAH3,726.33
11/13/20DAHL, LOLA1,224.00
11/13/20EVANS, CHRISTINE2,319.20
11/13/20LARSON, MICHELLE2,398.4081.51
11/13/20SINDT, ANDREA3,941.09
11/13/20ABRAHAM, JOSHUA2,685.79
11/13/20AMAH-CLARKE, ALFREDA1,677.20
11/13/20HANSON, MELISSA2,048.00
11/13/20HOCKBEIN, JUDY1,090.40
11/13/20KRAMER, PATRICIA1,280.75
11/13/20MOY, PAMELA2,045.98
11/13/20OLSON, THOMAS1,856.00
11/13/20OSTER, ANDREA2,323.82
11/13/20VITT, JULIANNE1,344.03
11/13/20WEAVER, KRISTINE3,499.77
11/13/20WINKELMAN, JULIA1,072.34
11/13/20BJORNSTAD, MYRON354.00
11/13/20JOHANNESSEN, JUDITH384.00
11/13/20MAHRE, GERALDINE601.25
11/13/20WALKER, MARGARET592.00
11/13/20ABDI, DAUD4,453.082,109.82
11/13/20ABEL, CLINT321.67
11/13/20ALDRIDGE, MARK3,686.38
11/13/20ARBOGAST, JOSEPH2,287.87
11/13/20BAKKE, LONN3,882.48
11/13/20BELDE, STANLEY4,326.73
369.25
11/13/20BENJAMIN, MARKESE3,819.64
11/13/20BERGERON, ASHLEY3,692.39
11/13/20BIERDEMAN, BRIAN4,893.22
11/13/20BROWN, RAE2,287.87
11/13/20BURT-MCGREGOR, EMILY3,568.94
Packet Page Number 31 of 240
G1, Attachments
11/13/20BUSACK, DANIEL4,893.22
11/13/20COLEMAN, ALEXANDRA3,272.73
11/13/20CONDON, MITCHELL3,107.26
11/13/20CRUZ, TREANA535.05
11/13/20DEMULLING, JOSEPH5,367.43
11/13/20DUGAS, MICHAEL4,378.49
11/13/20FISHER, CASSANDRA2,702.59
11/13/20FORSYTHE, MARCUS3,932.53
11/13/20FRITZE, DEREK5,573.05
11/13/20GABRIEL, ANTHONY5,398.30
11/13/20GEISELHART, BENJAMIN2,343.26
11/13/20HAWKINSON JR, TIMOTHY3,730.59
11/13/20HELLE, KERRY4,839.20
11/13/20HENDRICKS, JENNIFER2,089.60
11/13/20HER, PHENG3,947.63
11/13/20HOEMKE, MICHAEL331.03
11/13/20JOHNSON, KEVIN5,069.91666.38
11/13/20KANDA, MADELINE2,439.93
11/13/20KHAREL, RAM348.00
11/13/20KIM, WINSTON2,354.13
11/13/20KONG, TOMMY3,686.38
11/13/20KORAN, MARIE2,103.39
11/13/20KROLL, BRETT3,653.52
11/13/20KUCHENMEISTER, JASON1,962.12
11/13/20LANGNER, TODD4,155.51202.47
11/13/20LENERTZ, NICHOLAS2,956.10
11/13/20LOPEZ, ARTURO261.00
11/13/20LYNCH, KATHERINE3,515.90
11/13/20MARINO, JASON3,924.62
11/13/20MCCARTY, GLEN4,276.49
11/13/20MCKENZIE, JONATHAN232.00
11/13/20MICHELETTI, BRIAN3,593.33
11/13/20MURRAY, RACHEL3,695.76
11/13/20NADEAU, SCOTT5,992.05
11/13/20NYE, MICHAEL4,756.77
11/13/20OLSON, JULIE4,101.00
11/13/20PARKER, JAMES3,787.01
11/13/20PEREZ, GUSTAVO3,503.45
11/13/20PETERS, DANIEL3,395.95
11/13/20SALCHOW, CONNOR2,792.66
11/13/20SHEA, STEPHANIE2,225.79
11/13/20SHORTREED, MICHAEL5,157.79
11/13/20SPARKS, NICOLLE2,780.57
11/13/20STARKEY, ROBERT3,494.25
11/13/20STEINER, JOSEPH4,458.92
11/13/20STOCK, AUBREY2,725.67
11/13/20SWETALA, NOAH2,670.11
11/13/20TAUZELL, BRIAN4,948.66321.50
11/13/20THAO, JAY387.88
11/13/20THIENES, PAUL4,378.49
11/13/20WENZEL, JAY3,719.38
11/13/20WIETHORN, AMANDA3,576.98
11/13/20XIONG, KAO3,720.99
11/13/20XIONG, TUOYER3,258.35
11/13/20ZAPPA, ANDREW3,532.75
11/13/20BARRETTE, CHARLES3,280.46
11/13/20BAUMAN, ANDREW3,308.29
11/13/20BEITLER, NATHAN3,037.43
11/13/20CAMPBELL, MACLANE406.00
11/13/20CONWAY, SHAWN4,258.86
11/13/20CRAWFORD JR, RAYMOND3,925.61
Packet Page Number 32 of 240
G1, Attachments
11/13/20CRUMMY, CHARLES2,959.99
11/13/20DABRUZZI, THOMAS3,751.34
11/13/20DANLEY, NICHOLAS2,990.66
11/13/20DAVISON, BRADLEY3,615.23
11/13/20DAWSON, RICHARD3,940.12
11/13/20HAGEN, MICHAEL2,959.99
11/13/20HALWEG, JODI3,566.60
11/13/20HAWTHORNE, ROCHELLE3,328.63
11/13/20KUBAT, ERIC3,831.45
11/13/20LANDER, CHARLES3,280.46
11/13/20LO, CHING1,495.56
11/13/20LUKIN, STEVEN5,667.35
11/13/20MALESKI, MICHAEL2,949.06
11/13/20MARTIN, MICHAEL2,801.00
11/13/20MCGEE, BRADLEY3,018.80
11/13/20MERKATORIS, BRETT3,190.78
11/13/20MONDOR, MICHAEL5,474.97
11/13/20NEILY, STEVEN2,998.71
11/13/20NIELSEN, KENNETH2,959.99
11/13/20NOVAK, JEROME3,427.14
11/13/20POWERS, KENNETH4,699.80
11/13/20SEDLACEK, JEFFREY3,997.86
11/13/20STREFF, MICHAEL4,042.17
11/13/20WARDELL, JORDAN3,796.58
11/13/20ZAPPA, ERIC4,266.93
11/13/20CORTESI, LUANNE2,316.89
11/13/20JANASZAK, MEGHAN534.36
11/13/20BRINK, TROY2,903.50
11/13/20BUCKLEY, BRENT3,116.17
11/13/20EDGE, DOUGLAS2,696.92
11/13/20JONES, DONALD2,672.62
11/13/20MEISSNER, BRENT2,636.00
11/13/20MLODZIK, JASON2,076.89
11/13/20NAGEL, BRYAN4,631.80
11/13/20OSWALD, ERICK2,660.92
11/13/20RUNNING, ROBERT2,903.50
11/13/20TEVLIN, TODD2,666.81
11/13/20ZAHNOW, LANCE2,059.39
11/13/20BURLINGAME, NATHAN3,278.40
11/13/20DUCHARME, JOHN3,343.02
11/13/20ENGSTROM, ANDREW3,365.90
11/13/20JAROSCH, JONATHAN4,508.31
11/13/20LINDBLOM, RANDAL3,343.02
11/13/20LOVE, STEVEN5,850.67
11/13/20STRONG, TYLER3,032.00
11/13/20ZIEMAN, SCOTT48.00
11/13/20HAYS, TAMARA2,521.84
11/13/20HINNENKAMP, GARY3,329.42
11/13/20NAUGHTON, JOHN2,638.30
11/13/20ORE, JORDAN2,582.49
11/13/20SAKRY, JASON2,394.49
11/13/20STOKES, KAL2,031.50
11/13/20JOHNSON, ELIZABETH2,340.99
11/13/20JOHNSON, RANDY4,322.40
11/13/20KROLL, LISA2,319.20
11/13/20KUCHENMEISTER, GINA2,285.60
11/13/20THOMSON, JEFFREY5,145.50
11/13/20FINWALL, SHANN3,972.30
11/13/20MARTIN, MIKE4,221.93
11/13/20DREWRY, SAMANTHA2,885.79
11/13/20WEIDNER, JAMES7,263.015,339.00
Packet Page Number 33 of 240
G1, Attachments
11/13/20WESTLUND, RONALD3,115.59
11/13/20WELLENS, MOLLY3,326.96
11/13/20REININGER, RUSSELL2,623.39
11/13/20BRENEMAN, NEIL3,272.61
11/13/20ROBBINS, AUDRA4,817.58
11/13/20BERGO, CHAD3,785.10
11/13/20SCHMITZ, KEVIN2,384.50
11/13/20SHEERAN JR, JOSEPH4,111.24
11/13/20ADAMS, DAVID3,196.53
11/13/20HAAG, MARK2,905.81
11/13/20JENSEN, JOSEPH2,661.73
11/13/20SCHULTZ, SCOTT4,601.89
11/13/20WILBER, JEFFREY2,708.25
11/13/20PRIEM, STEVEN2,965.41
11/13/20WOEHRLE, MATTHEW2,729.03
11/13/20XIONG, BOON2,521.69
11/13/20FOWLDS, MYCHAL4,900.18
11/13/20FRANZEN, NICHOLAS4,828.32
11/13/20GERONSIN, ALEXANDER2,806.16
11/13/20RENNER, MICHAEL3,148.40
595,555.78
Packet Page Number 34 of 240
G1, Attachments
Check Register
City of Maplewood
11/10/2020
CheckDateVendorDescriptionAmount
10662311/13/202005552THEODORE ANDERSONELECTION TRAINING, PRIMARY, GENERAL362.50
11/13/2020THEODORE ANDERSON
05552ELECTION JUDGE COVID PAY145.00
11/13/2020DAVID BEDOR
10662404600ELECTION TRAINING, PRIMARY, GENERAL560.00
11/13/2020DAVID BEDOR
04600ELECTION JUDGE COVID PAY160.00
10662511/13/202004556DONITA BOLDENELECTION TRAINING, PRIMARY, GENERAL481.00
11/13/202004556DONITA BOLDENELECTION JUDGE COVID PAY148.00
11/13/2020MARY CARLIN
10662606170ELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/2020MARY CARLIN
06170ELECTION JUDGE COVID PAY76.00
11/13/2020ANN CLELAND
10662704606ELECTION TRAINING, PRIMARY, GENERAL150.00
11/13/202004606ANN CLELANDELECTION JUDGE COVID PAY60.00
10662811/13/202005401CHARLENE DICKERSONELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/2020CHARLENE DICKERSON
05401ELECTION JUDGE COVID PAY120.00
11/13/2020RACHEL DITTLI
10662906174ELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/2020RACHEL DITTLI
06174ELECTION JUDGE COVID PAY76.00
11/13/2020MICHELLE DOHERTY
10663006175ELECTION TRAINING, PRIMARY, GENERAL40.00
11/13/2020MICHELLE DOHERTY
06175ELECTION JUDGE COVID PAY16.00
11/13/2020JOHN EADS
10663105953ELECTION TRAINING, PRIMARY, GENERAL150.00
11/13/2020JOHN EADS
05953ELECTION JUDGE COVID PAY60.00
11/13/2020DEAN FRITSCHE
10663206177ELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/2020DEAN FRITSCHE
06177ELECTION JUDGE COVID PAY76.00
11/13/2020BARBARA FUNK
10663305553ELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/2020BARBARA FUNK
05553ELECTION JUDGE COVID PAY120.00
11/13/2020LINDA A GOEPPINGER
10663405954ELECTION TRAINING, PRIMARY, GENERAL150.00
11/13/2020LINDA A GOEPPINGER
05954ELECTION JUDGE COVID PAY60.00
11/13/2020AMY GRAF
10663506178ELECTION TRAINING, PRIMARY, GENERAL170.00
11/13/2020AMY GRAF
06178ELECTION JUDGE COVID PAY68.00
11/13/2020RONALD GRAF
10663606179ELECTION TRAINING, PRIMARY, GENERAL170.00
11/13/2020RONALD GRAF
06179ELECTION JUDGE COVID PAY68.00
11/13/2020DAVID GREFE
10663705687ELECTION TRAINING, PRIMARY, GENERAL302.50
11/13/2020DAVID GREFE
05687ELECTION JUDGE COVID PAY121.00
11/13/2020MICHAEL HAFNER
10663804648ELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/2020MICHAEL HAFNER
04648ELECTION JUDGE COVID PAY120.00
11/13/2020MARY M HARDER
10663905247ELECTION TRAINING, PRIMARY, GENERAL195.00
11/13/202005247MARY M HARDERELECTION JUDGE COVID PAY60.00
11/13/2020LISA HEILLE
10664006183ELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006183LISA HEILLEELECTION JUDGE COVID PAY76.00
11/13/2020JEAN HEININGER
10664105555ELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/202005555JEAN HEININGERELECTION JUDGE COVID PAY120.00
11/13/2020PAMELA J HODGES
10664206095ELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/2020PAMELA J HODGES
06095ELECTION JUDGE COVID PAY120.00
11/13/2020JEANETTE HULET
10664304655ELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/2020JEANETTE HULET
04655ELECTION JUDGE COVID PAY120.00
11/13/2020CHRISTINE M JACOBSON
10664406096ELECTION TRAINING, PRIMARY, GENERAL305.00
11/13/2020CHRISTINE M JACOBSON
06096ELECTION JUDGE COVID PAY122.00
11/13/2020DEMOE JASON
10664506173ELECTION TRAINING, PRIMARY, GENERAL210.00
11/13/2020DEMOE JASON
06173ELECTION JUDGE COVID PAY84.00
11/13/2020KATHLEEN JENSEN
10664606105ELECTION TRAINING, PRIMARY, GENERAL325.00
11/13/2020KATHLEEN JENSEN
06105ELECTION JUDGE COVID PAY130.00
11/13/2020ROBERT JOHNSON
10664705693ELECTION TRAINING, PRIMARY, GENERAL297.50
11/13/2020ROBERT JOHNSON
05693ELECTION JUDGE COVID PAY85.00
11/13/2020GWENDOLYN JONES
10664806185ELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/2020GWENDOLYN JONES
06185ELECTION JUDGE COVID PAY76.00
11/13/2020TERRI JONES
10664906097ELECTION TRAINING, PRIMARY, GENERAL302.50
11/13/2020TERRI JONES
10664906097ELECTION JUDGE COVID PAY121.00
11/13/2020SHARON KARALUS
10665006186ELECTION TRAINING, PRIMARY, GENERAL190.00
Packet Page Number 35 of 240
G1, Attachments
11/13/202006186SHARON KARALUSELECTION JUDGE COVID PAY76.00
10665111/13/202005695PETE KOEGELELECTION TRAINING, PRIMARY, GENERAL644.00
11/13/202005695PETE KOEGELELECTION JUDGE COVID PAY184.00
10665211/13/202006098KAREN E KOHLMANELECTION TRAINING, PRIMARY, GENERAL150.00
11/13/202006098KAREN E KOHLMANELECTION JUDGE COVID PAY60.00
10665311/13/202005408JOHN P KREBSBACHELECTION TRAINING, PRIMARY, GENERAL416.00
11/13/202005408JOHN P KREBSBACHELECTION JUDGE COVID PAY128.00
10665411/13/202005957THOMAS LABARREELECTION TRAINING, PRIMARY, GENERAL520.00
11/13/202005957THOMAS LABARREELECTION JUDGE COVID PAY160.00
10665511/13/202006188JEFFREY LEECHELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006188JEFFREY LEECHELECTION JUDGE COVID PAY76.00
10665611/13/202006189NEAL LEWISELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006189NEAL LEWISELECTION JUDGE COVID PAY76.00
10665711/13/202005585SANDRA LEWISELECTION TRAINING, PRIMARY, GENERAL315.00
11/13/202005585SANDRA LEWISELECTION JUDGE COVID PAY126.00
10665811/13/202006190VIRGINIA LYNCHELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006190VIRGINIA LYNCHELECTION JUDGE COVID PAY76.00
10665911/13/202006191BONNIE MCCABEELECTION TRAINING, PRIMARY, GENERAL195.00
11/13/202006191BONNIE MCCABEELECTION JUDGE COVID PAY78.00
10666011/13/202004698JOHN MCCANNELECTION TRAINING, PRIMARY, GENERAL360.00
11/13/202004698JOHN MCCANNELECTION JUDGE COVID PAY144.00
10666111/13/202006194JILL NADEAUELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006194JILL NADEAUELECTION JUDGE COVID PAY76.00
10666211/13/202004715ANN NORBERGELECTION TRAINING, PRIMARY, GENERAL305.00
11/13/202004715ANN NORBERGELECTION JUDGE COVID PAY122.00
10666311/13/202006195ERIKA NORDINELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006195ERIKA NORDINELECTION JUDGE COVID PAY76.00
10666411/13/202004717D WILLIAM O'BRIENELECTION TRAINING, PRIMARY, GENERAL476.00
11/13/202004717D WILLIAM O'BRIENELECTION JUDGE COVID PAY136.00
10666511/13/202006196LINDA OLSONELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006196LINDA OLSONELECTION JUDGE COVID PAY76.00
10666611/13/202006197CHERYL PASQUARELLAELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006197CHERYL PASQUARELLAELECTION JUDGE COVID PAY76.00
10666711/13/202006198LAURIE PEREZELECTION TRAINING, PRIMARY, GENERAL192.50
11/13/202006198LAURIE PEREZELECTION JUDGE COVID PAY77.00
10666811/13/202005958NINA POTTERELECTION TRAINING, PRIMARY, GENERAL302.50
11/13/202005958NINA POTTERELECTION JUDGE COVID PAY121.00
10666911/13/202005141SHELLY ANN PUTZELECTION TRAINING, PRIMARY, GENERAL474.50
11/13/202005141SHELLY ANN PUTZELECTION JUDGE COVID PAY146.00
10667011/13/202005142STEVEN L. PUTZELECTION TRAINING, PRIMARY, GENERAL504.00
11/13/202005142STEVEN L. PUTZELECTION JUDGE COVID PAY144.00
10667111/13/202006199MARY ANN RENNERELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006199MARY ANN RENNERELECTION JUDGE COVID PAY76.00
10667211/13/202005420TERESA M ROSSBACHELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/202005420TERESA M ROSSBACHELECTION JUDGE COVID PAY120.00
10667311/13/202005720ROBERT ROZMARYNOWSKIELECTION TRAINING, PRIMARY, GENERAL560.00
11/13/202005720ROBERT ROZMARYNOWSKIELECTION JUDGE COVID PAY160.00
11/13/202005720ROBERT ROZMARYNOWSKIELECTION JUDGE MILEAGE1.73
10667411/13/202005721CRYSTAL RYGGELECTION TRAINING, PRIMARY, GENERAL305.00
11/13/202005721CRYSTAL RYGGELECTION JUDGE COVID PAY122.00
10667511/13/202005144WARREN H. SANDSELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/202005144WARREN H. SANDSELECTION JUDGE COVID PAY120.00
10667611/13/202006200MARYANN SCHAEFERELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006200MARYANN SCHAEFERELECTION JUDGE COVID PAY76.00
10667711/13/202006201THOMAS SCHAEFERELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006201THOMAS SCHAEFERELECTION JUDGE COVID PAY76.00
10667811/13/202005725FLORENCE SPRAGUEELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/202005725FLORENCE SPRAGUEELECTION JUDGE COVID PAY120.00
10667911/13/202004748JUDITH STEENBERGELECTION TRAINING, PRIMARY, GENERAL195.00
11/13/202004748JUDITH STEENBERGELECTION JUDGE COVID PAY78.00
10668011/13/202005352CHRISTOPHER SWANSONELECTION TRAINING, PRIMARY, GENERAL303.75
11/13/202005352CHRISTOPHER SWANSONELECTION JUDGE COVID PAY81.00
11/13/202005352CHRISTOPHER SWANSONELECTION JUDGE MILEAGE59.80
Packet Page Number 36 of 240
G1, Attachments
10668111/13/202006203GLORIA TURNERELECTION TRAINING, PRIMARY, GENERAL190.00
11/13/202006203GLORIA TURNERELECTION JUDGE COVID PAY76.00
10668211/13/202006208RONALD VIRNALAELECTION TRAINING, PRIMARY, GENERAL190.00
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11/13/202006210MELISSA WALKERELECTION JUDGE COVID PAY76.00
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10670011/13/202006216DELL GROOTELECTION TRAINING, PRIMARY, GENERAL172.50
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10670111/13/202005294SANDRA HAHNELECTION TRAINING, PRIMARY, GENERAL150.00
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10670211/13/202006180LINDA HAMPERELECTION TRAINING, PRIMARY, GENERAL340.00
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10670311/13/202005690LISA R HANSFORDELECTION TRAINING, PRIMARY, GENERAL190.00
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11/13/202005694HOWARD JOHNSTONELECTION JUDGE MILEAGE35.65
10671011/13/202005248JUDY M KIPKAELECTION TRAINING, PRIMARY, GENERAL300.00
Packet Page Number 37 of 240
G1, Attachments
11/13/202005248JUDY M KIPKAELECTION JUDGE COVID PAY120.00
10671111/13/202005696CAROL KOSKINENELECTION TRAINING, PRIMARY, GENERAL300.00
11/13/202005696CAROL KOSKINENELECTION JUDGE COVID PAY120.00
10671211/13/202004674JACKIE KWAPICKELECTION TRAINING, PRIMARY, GENERAL588.00
11/13/202004674JACKIE KWAPICKELECTION JUDGE COVID PAY168.00
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G1, Attachments
11/13/202004759HOLLY URBANSKIELECTION JUDGE PHONE5.00
10674011/13/202006205DAVID VANGELECTION TRAINING, PRIMARY, GENERAL205.00
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49,713.30
126Checks in this report.
Packet Page Number 39 of 240
G2
CITY COUNCIL STAFF REPORT
Meeting Date November 23, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Certification of Delinquent Trash and Miscellaneous Accounts Receivable
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Annually, the City certifies certain delinquent accounts to Ramsey County for the purpose of levying
special assessments on property tax statements for collection by the County. The delinquent
accounts include trash bills, and miscellaneous charges. Property owners who have delinquent
accounts with the City were notified that the balance due on their accounts, plus 10% interest, will
be certified to their 2021 property taxes if payment is not made within the established timeframe.
Recommended Action:
Motion to approve the attached resolution certifying delinquent accounts receivable to the County
Auditor.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The City makes every effort allowed under Minnesota Statutes to collect delinquent accounts.
Background
The accounts being certified for collection by the County with the 2021 property taxes are
authorized for certification by Minnesota Statutes. Miscellaneous charges generally include lawn
mowing, snow removal, abatement of public nuisances, and other services provided by the City -
typically on an involuntary basis. Trash accounts are billed by the hauler; however, delinquent trash
accounts are certified by the City for collection on the property taxes. The collections are then
forwarded to the hauler, with the exception of a service fee that the City charges for facilitating the
collection.
Both lists of delinquent accounts are attached.
Packet Page Number 40 of 240
G2
Attachments
1. Resolution
2. List of Delinquent Miscellaneous Accounts $8,697.09
3. List of Delinquent Trash Bills $33,429.60
Packet Page Number 41 of 240
G2,Attachment1
RESOLUTION No. ____
Resolution Certifying Delinquent Accounts Receivable to the County Auditor
RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of
Ramsey County the following delinquent accounts, totaling $42,126.69 for collection with
the customers property taxes payable in 2021, including interest at the rate of ten percent
(10%) on the total amount for one year.
Delinquent trash collection bills $33,429.60
Delinquent miscellaneous bills $8,697.09
Packet Page Number 42 of 240
G2, Attachment 2
Date
867 CENTURY AVE S873 CENTURY AVE S801 CENTURY AVE S2042 BRADLEY ST N2318 MONTANA AVE E1774 COPE AVE E STE 1403001 WHITE BEAR AVE N901 PAGE AVE2303 WHITE BEAR AVE N2240 IDE CT N3090 SOUTHLAWN
DR N1726 WOODLAND LANE1727 BEAM AVE E STE C1635 BROOKS AVE E1999 KENWOOD DR W315 LARPENTEUR AVE E
44.55
AFAMTR
231.50231.50913.78597.73171.77330.00110.00429.36128.30110.00275.00
AFYRRN
TOTAL =8,697.09
AFSTYR
202112021120211202112021120211202111,429.082021120211202111,183.622021120211202111,135.9020211202111,375.0020211
MISCELLANEOUS CHARGES ASSESSMENT RECORD
t
AFPARC
Andrea Sind
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S
AFROLL
City Clerk, City of Maplewood, Minnesota
AFSPMC
0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R
CITY OF MAPLEWOOD MNMISCELLANEOUS CHARGEUnpaid Miscellaneous Fees57211203$8,697.0920211N/A00
AFSPCD
57211203572112035721120357211203572112035721120357211203572112035721120357211203572112035721120357211203572112035721120357211203
Name of CityProject NameDesc. of Proj.Spec. Asmnt CodeRES #Total Amnt of Proj. as leviedYr. To Start Asmnt.No. Yrs. Asmnt. RunInterest RateCalc. MethodExtra days & Mo. 1st Yr. I hereby
certify that the above information is a true and accurate record of the unpaid miscellaneous fees assessment roll as adopted by the Maplewood City Council.
123456789
10111213141516
Line No.
CERTIFIED RECORD COPY (COUNTY)
Packet Page Number 43 of 240
G2, Attachment 3
1
498 ROSELAWN AVE E814 MAYHILL RD N1428 BELMONT LN E2223 DULUTH ST N2197 GERMAN ST N920 BARTELMY LN N2995 BARTELMY LNN2339 MINNEHAHA AVE1282 FARRELL ST N1810 JACKSON ST N2204 HAZEL ST
N1694 GURNEY ST1406 BELMONT LN E3023 BELLAIRE AVE N1909 COUNTY ROAD B E650 VIKING DR E1444 BURKE AVE E2420 GERMAIN ST N1276 JUNCTION AVE1260 RIPLEY AVE E959 SCHALLER DR S764 MAYHILL
RD N2809 SOUTHLAWN DR N2166 EDGERTON ST2296 MAPLE LN E1752 FLANDRAU ST N185 ROSELAWN AVE E2997 BELLAIRE AVE N609 FARRELL ST N1765 ENGLISH ST
99.7698.0099.64
AFAMTR
215.79283.38168.05272.64272.64308.09143.73133.14194.22518.18667.87382.76523.68105.89322.14454.14287.39902.74157.84523.24110.73188.49127.64110.73230.95315.63
AFYRRN
AFSTYR
2021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202111,303.48202112021120211202112021120211202112021120211
TRASH BILLS ASSESSMENT RECORD
AFPARC
12922230037
1729223100082529224400261529222100750929224300051129223400452529223100120129222400652529223300352429224400111829224201131129223400111829223400491529222200200129222100361129223400140829224300251529222
10022102922130031162922110003162922440008132822230041252922440019032922410017172922120024152922440033182922130110012922240001362922110066162922440037
AFROLL
AFSPMC
0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R
CITY OF MAPLEWOOD MNTRASH BILLSUnpaid Trash Fees57211204$33,429.6020211N/A00
AFSPCD
5721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120
45721120457211204572112045721120457211204
Name of CityProject NameDesc. of Proj.Spec. Asmnt CodeRES #Total Amnt of Proj. as leviedYr. To Start Asmnt.No. Yrs. Asmnt. RunInterest RateCalc. MethodExtra days & Mo. 1st Yr.
123456789
101112131415161718192021222324252627282930
Line No.
CERTIFIED RECORD COPY (COUNTY)
Packet Page Number 44 of 240
G2, Attachment 3
2
2497 STILLWATER RD E1655 BURKE AVE E2937 CHIPPEWA AVE N2169 LARPENTEUR AVE E1262 MYRTLE ST N2631 RED PINE CIR E2322 STILLWATER RD E2079 MCMENEMY ST N2546 STILLWATER RD E1265 MAYHILL
RD N1227 RIPLEY AVE E1858 ADELE ST N1830 HOWARD ST N2450 HIGHWOOD AVE E2505 HARVESTER AVE E2233 DULUTH ST1715 FLANDRAU ST N2020 ARCADE ST N192 SKILLMAN AVE E2388 GALL AVE2116 BARCLAY
ST N2288 GALL AVE E2054 ENGLISH ST N117 KINGSTON AVE E1547 GRANDVIEW AVE E1292 FARRELL ST N1114 COUNTY ROAD D E2675 MIDVALE PL E2352 BUSH AVE E2115 HAZELWOOD ST1780 MCMENEMY ST N1731
ROSEWOOD AVE N1891 MARYKNOLL AVE N64 FERNDALE ST N2373 LINWOOD AVE E187 BROOKVIEW CT N2480 HAZELWOOD ST N1901 BARCLAY ST N2701 MAYER LN N2978 DULUTH ST N486 LAKEWOOD DR S394 ELDRIDGE
AVE E2602 ENGLISH ST N
62.6398.00
338.00230.95272.64272.64135.87258.89272.64220.36272.64142.33174.69272.64301.06177.09304.07272.64544.59110.73272.64472.27347.89215.79127.64315.63315.63315.63315.63214.08214.08283.38315.63127.64315.633
15.63181.03123.39377.98177.72113.94315.63315.63
2021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021
1202112021120211
2529222400101529221200040129222400741429224400392429223300261328221400872529223300051829221100102529221300572429224401631629224100281629224200861429224100211328223100152529221300500929224300041529224
4006016292222001318292213002601292221008515292221003601292222001315292222004818292243007010292242000924292244001004292212006325292214002225292233001415292221004017292232002915292214007915292242003401
2822130020122822330185012822120032102922130101152922310073012822140019042922140039122822320003172922220033102922220028
0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R
5721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120
4572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204
31323334353637383940414243444546474849505152535455565758596061626364656667686970717273
Packet Page Number 45 of 240
G2, Attachment 3
3
1869 ARCADE ST N2686 MIDVALE PL E2246 ENGLISH ST N1586 SANDHURST DR E1525 MARY ST N1507 GRANDVIEW AVE E1145 GLENDON ST N1486 GERVAIS AVE2589 ARIEL ST N1706 BARCLAY ST N1715 EDGERTON
ST N1435 COUNTY ROAD B E488 CRESTVIEW DR S1454 PRICE AVE E1933 PAYNE AVE N155 CRESTVIEW DR N2200 ENGLISH ST N1773 BURR ST N2222 RIPLEY AVE E1800 EDWARD ST N2049 DULUTH ST N1899 MARYKNOLL
AVE N1909 LARPENTEUR AVE E1779 MARYKNOLL AVE N1891 HAZELWOOD ST N1855 WHITE BEAR AVE N2540 KELLER PKWY N663 FERNDALE ST S873 CENTURY AVE S1986 MCMENEMY ST N1961 BARCLAY ST N1728 DULUTH
ST1494 GERVAIS AVE E2047 CHAMBERS ST N1970 ADOLPHUS ST N2688 MINNEHAHA AVE E1779 EDGERTON ST N497 CENTURY AVE N1700 MCMENEMY ST1773 WHITE BEAR AVE N2687 MARGARET AVE898 MARNIE CIR S1207
BELMONT LN E
97.1383.93
303.89321.50150.63315.63177.72315.63520.53159.46315.63141.70315.63244.21315.63142.27175.93336.42315.63315.63315.63109.82541.09315.63315.63110.73315.63315.63127.64173.38406.55272.64206.00147.80272.642
72.64315.63322.14315.63688.62426.43177.72207.83
2021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021120211202112021
1202112021120211
1729224100732529221400531029223300761029224300642429222400471029223100172529221200111029223100071129222100521529223400851729223400761228223100031529223400721729221300800128222100321029223301431729223
4007414292244002216292242007416292211011415292242003514292234008615292243001015292231002115292241001109292222002512282243005013282214003017292223006915292224007316292244005910292231000616292211004918
2922130007362922110005172922340004362922140059172922330012152922440005362922110018132822240093162922110082
102922340114
0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R0R
5721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120
4572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204572112045721120457211204
7475767778798081828384858687888990919293949596979899
100101102103104105106107108109110111112113114115116
Packet Page Number 46 of 240
G2, Attachment 3
4
Date
2190 HAZEL ST N1954 HAZELWOOD ST604 KINGSTON AVE E1827 ONACREST CT N918 MCKNIGHT RD N
230.95160.80256.33315.63380.24
TOTAL =33,429.60
2021120211202112021120211
a
t
Andrea Sind
112922340013152922130050172922430029182922420075252922320013
City Clerk, City of Maplewood, Minnesot
0R0R0R0R0R
5721120457211204572112045721120457211204
I hereby certify that the above information is a true and accurate record of the unpaid trash fees assessment roll as adopted by the Maplewood City Council.
117118119120121
Packet Page Number 47 of 240
G3
CITY COUNCIL STAFF REPORT
Meeting Date November 23, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Cancellation of Uncollectible Ambulance Accounts Receivable
AGENDA ITEM:
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Generally accepted accounting principles (GAAP) provide rules for guidance and standards in
recording and reporting financial information. Each year the City estimates the amount of
uncollectible accounts receivable and makes an allowance on the financial report to recognize the
estimate of uncollectible accounts and the corresponding bad debt expense. Periodically, the City
should perform an actual (direct) write-off of the uncollectible accounts that are finally deemed
uncollectible so those amounts do not remain on the balance sheet. This direct write-off does not
affect the net accounts receivable or the annual revenue because the bad debt has already been
expensed. It will simply remove the allowance and lower the overall accounts receivable to a
realistic amount. The direct write-off should be done on an annual basis. At this time, uncollectible
accounts prior to 9/30/2018 are being considered for write-off.
Recommended Action:
Motion to cancel the uncollectible ambulance accounts receivable prior to 9/30/2018, in the amount
of $326,323.89.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $326,323.89
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Ambulance Fund
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This action is in accordance with GAAP and should be done annually. The cancellation of the
accounts will not affect the net position of the ambulance fund, because the accounts were already
placed in an uncollectible account on the balance sheet. However, a direct write-off should take
place when collection efforts have been exhausted, or if it becomes clear that the account will not
be collected.
Packet Page Number 48 of 240
G3
Background
The direct write-off of uncollectible accounts should be done annually. While accounting staff can
make entries for the estimates of uncollectible accounts, only the City Council can actually write off
the accounts. The accounts are uncollectible for various reasons. In some cases, the patients are
no longer living or were uninsured. The City utilizes an outside billing company for ambulance
collections. Most of the uncollectible accounts have been submitted to the Revenue Recapture
program. They will remain in Revenue Recapture after the cancellation. If the City eventually
collects on the account, the funds will be deposited in the ambulance fund as miscellaneous
revenue.
In total, the uncollectible accounts in the amount of $326,323.89 involve approximately 10.4% of
total discounted annual revenue for 2018. Please note that total revenue has already been
discounted through Medicare, Medicaid, and private insurance contracts. The discount amount for
this time period is $6,231,179. Total revenue for the same time period is $9,361,820. In this
context, the uncollectible accounts compared to pre-discounted revenue is approximately 3.5%.
Accounts being cancelled are on the attached list.
Attachments
1.List of Uncollectible Accounts through 9/30/2018
Packet Page Number 49 of 240
G3, Attachment 1
Call Dates 01/01/2018-09/30/2018
Call No Call Date Balance Call No Call Date Balance
MW800003901/03/2018$ MW800085502/17/20181,949.44348.45$
MW800005401/04/2018$ MW800084602/17/201841.36$ 76.28
MW800008101/05/2018$ MW800085402/17/20182,491.75100.00$
MW800008401/05/20182,839.98$ MW800087202/19/2018100.00$
MW800008501/05/20182,142.71$ MW8000887C02/20/20182,127.58$
MW800011801/07/20182,225.92$ MW800093202/23/2018101.49$
MW800011701/07/2018$ MW800093402/23/2018100.00100.00$
MW800013501/08/2018$ MW800095502/24/2018476.75100.00$
MW800014201/09/2018$ MW800097202/25/2018100.7485.56$
MW800014601/09/2018$ MW800099602/26/2018100.00100.00$
MW800020001/11/2018$ MW800103002/28/2018225.0026.55$
MW800021101/11/20181,579.74$ MW800106703/02/2018$ 44.79
MW800019501/11/20182,700.23$ MW800111203/05/2018$ 56.68
MW800023401/12/20181,809.50$ MW800114003/06/20181,942.25$
MW800021401/12/2018$ MW800121803/10/20182,202.63233.59$
MW800025301/14/20181,919.75$ MW800124303/12/2018265.70$
MW800024501/14/20181,733.00$ MW800128403/13/20182,783.04$
MW800025001/14/2018$ MW800133103/16/2018574.90100.00$
MW8000302C01/17/20181,935.50$ MW800134203/16/2018$ 91.32
MW800032301/18/20181,247.88$ MW800134703/16/2018$ 80.41
MW800034601/19/2018$ MW800135603/17/2018866.75479.90$
MW80035301/19/20182,643.50$ MW800136503/18/20182,238.86$
MW800034801/19/2018$ MW800138903/19/2018100.00100.00$
MW800035601/19/2018$ MW800141503/21/20182,455.75599.88$
MW800038001/21/20181,926.50$ MW800142403/21/2018265.00$
MW800043501/23/2018$ MW800143303/22/20181,645.32869.00$
MW800042901/23/2018$ MW800144603/22/2018134.71100.00$
MW800045001/24/2018$ MW800145503/23/20181,883.75443.63$
MW800046601/25/20182,233.68$ MW800146003/23/20182,707.75$
MW800049801/26/20182,462.50$ MW800148503/25/2018100.00$
MW800051901/28/20181,908.50$ MW800149103/26/2018265.00$
MW800052801/28/20182,298.25$ MW800152003/27/2018250.00$
MW800051501/28/20182,707.99$ MW800151503/27/2018$ 25.00
MW8000527C01/28/20181,886.00$ MW800150703/27/2018457.40$
01/28/2018$ MW8001550423.1403/30/2018489.80$
MW8000524
MW800054401/29/2018$ MW800156003/30/20182,379.2565.00$
MW800055701/30/2018$ MW8001565-203/31/20182,790.8194.00$
MW800056001/30/2018$ MW8001565-103/31/20182,424.2591.76$
MW800055501/30/20182,370.25$ MW800159104/01/20182,469.25$
MW800057601/31/2018$ MW800158504/01/2018102.5284.68$
MW800063502/04/20182,455.75$ MW800161204/02/2018116.23$
MW800064102/05/2018$ MW800160304/02/2018605.50$ 96.92
MW800067202/06/20181,832.00$ MW800161904/03/20182,042.17$
MW800067402/06/20182,505.25$ MW800174304/10/2018100.00$
MW800067102/06/2018$ MW800176604/11/20182,713.17100.00$
MW800070102/08/20182,793.40$ MW800175704/11/20182,837.39$
MW800072602/09/20181,827.50$ MW800177604/12/20181,622.67$
MW800073402/10/2018$ MW800180804/14/20182,145.69695.57$
MW800074902/10/2018$ MW800181504/14/201877.90$ 93.53
MW800073702/10/2018$ MW800182404/15/20182,281.25100.00$
MW800076402/11/2018$ MW800183204/16/20181,779.49476.75$
MW800076202/11/2018$ MW800186904/17/2018100.00$ 25.00
MW800077702/12/2018$ MW800189604/19/2018265.0095.00$
MW800078102/12/2018$ MW8001913C04/21/20182,518.7525.00$
MW800079002/13/20181,895.00$ MW800192904/21/2018101.05$
MW800079502/13/2018$ MW800194004/22/20181,871.14100.00$
Packet Page Number 50 of 240
G3, Attachment 1
Call No Call Date Balance Call No Call Date Balance
MW800195604/22/2018$ MW800311906/25/2018717.1593.97$
MW800196704/23/20181,333.04$ MW800312306/25/2018$ 85.71
MW800203104/26/2018$ MW800314606/26/201813.37$ 98.39
MW800202404/26/2018$ MW800316806/27/201896.92$ 93.82
MW800205904/28/20182,316.25$ MW800317106/28/20181,958.64$
MW800207304/29/20182,218.16$ MW800317906/28/2018450.76$
MW800208804/30/20181,776.60$ MW800319206/29/20181,888.25$
MW800207904/30/20181,816.19$ MW800319906/29/20182,692.46$
MW800210405/01/20182,415.25$ MW800319706/29/20182,444.50$
MW800210505/01/2018$ MW800324907/01/2018269.59$ 98.25
MW800210705/01/2018$ MW800325207/02/2018851.9915.00$
MW800215905/04/2018$ MW800326607/02/2018102.23$ 75.25
MW800219505/05/2018$ MW800328407/03/20182,705.50493.09$
MW800218805/05/20181,379.26$ MW800331607/05/20182,008.53$
MW800220205/06/2018$ MW800331307/05/20182,503.00265.00$
MW800224805/08/2018$ MW8003314-207/05/20182,117.2278.07$
MW8002322C05/12/20182,288.03$ MW800333307/06/2018100.00$
MW800232905/13/2018$ MW800333207/06/20181,427.84712.75$
MW800240205/17/20181,024.71$ MW800338907/09/20182,080.99$
MW800245405/19/2018$ MW800341507/11/2018265.00$ 99.29
MW800244505/19/2018$ MW800342707/12/2018495.7488.22$
MW800246505/20/2018$ MW800345507/13/2018486.00112.10$
MW8002462C05/20/20182,505.25$ MW800349907/16/2018$ 25.00
MW800249205/21/20182,832.22$ MW800351707/17/2018$ 25.00
MW800249005/21/20182,289.25$ MW800356007/19/2018$ 99.57
MW800249305/21/20181,753.25$ MW800355507/19/2018$ 25.00
MW8002511C05/22/20182,473.75$ MW800358807/21/2018$ 25.00
MW800250405/22/2018$ MW800359107/21/20181,061.6090.88$
MW800252305/23/2018$ MW800360207/22/2018608.00$ 98.10
MW800258205/26/20182,060.29$ MW800359707/22/20182,241.45$
MW800261005/27/2018$ MW800359907/22/20182,767.5293.53$
MW800261605/27/20182,244.39$ MW800364007/24/2018$ 97.65
MW800266905/30/20182,471.50$ MW800364107/24/2018105.32$
MW800266805/30/2018$ MW800364607/25/20182,327.5025.00$
05/31/2018$ MW800370407/28/20182,230.932,377.00$
MW8002694-1
MW8002694-2C05/31/20181,832.00$ MW800371707/29/20181,760.25$
MW800272806/02/20182,471.50$ MW800372507/29/20182,086.17$
MW800275106/04/20181,924.25$ MW800373407/30/2018100.00$
MW800274706/04/2018$ MW800374107/31/20182,207.80110.48$
MW800276006/04/20181,775.75$ MW8003739C07/31/20182,372.50$
MW800281106/06/20181,284.82$ MW800376108/01/2018664.31$
MW800281606/07/20181,693.40$ MW8003780C08/02/20182,223.33$
MW800281406/07/2018$ MW800378108/02/20182,444.50265.00$
MW800285506/09/20182,395.00$ MW800378208/02/20181,355.50$
MW800290706/12/20182,440.00$ MW800379808/04/20181,798.25$
MW800290406/12/2018$ MW800382808/05/2018200.0025.00$
MW800296006/15/2018$ MW800384308/07/20182,042.17243.47$
MW800297006/15/2018$ MW8003862C08/08/20182,482.75448.81$
MW800301106/18/20182,850.33$ MW800388908/09/20182,152.25$
MW800303406/20/2018$ MW800390808/10/20182,174.16350.65$
MW800305606/21/2018$ MW800389708/10/201894.45$ 99.14
MW800306106/21/20181,908.50$ MW800391708/11/2018$ 99.14
MW800307806/22/2018$ MW800392708/12/2018265.00$ 85.56
MW800308206/23/2018$ MW800395908/14/20182,363.50265.00$
MW800308706/23/2018$ MW800397908/15/20181,924.25265.00$
MW800308806/23/20182,496.25$ MW800403708/18/20182,751.82$
MW800310706/24/20181,845.02$ MW8004046C08/19/20182,808.92$
Packet Page Number 51 of 240
G3, Attachment 1
Call No Call Date Balance Call No Call Date Balance
MW800404108/19/20181,001.00$
MW800407008/21/20182,302.75$
MW800407408/21/2018$ 110.92
MW800410008/22/20181,852.75$
MW8004096-208/22/20182,886.56$
MW800411008/22/20182,801.16$
MW800410108/22/20181,579.75$
MW800411308/22/20181,599.00$
MW800410408/22/20182,449.00$
MW800414608/24/20182,298.25$
MW800414408/24/20181,616.41$
MW800418008/26/20181,861.25$
MW800419608/26/2018$ 80.85
MW800423108/28/20181,429.74$
MW8004250C08/29/2018$ 500.15
MW800423408/29/2018$ 79.08
MW800425908/30/20181,379.51$
MW8004266C08/30/2018$ 458.12
MW800431009/02/2018$ 200.00
MW800432209/03/2018$ 49.86
MW800432709/03/2018$ 265.00
MW800433109/04/2018$ 100.00
MW800434409/05/2018$ 115.79
MW800435509/05/20182,305.00$
MW800436309/06/2018$ 87.19
MW800436209/06/2018$ 265.00
MW800438709/07/2018$ 299.18
MW8004411C09/09/20182,706.50$
MW800442909/10/2018$ 85.05
MW800443009/10/20183,062.55$
MW800446709/12/20182,715.76$
MW800449409/14/2018$ 656.00
MW800451309/15/20182,651.06$
MW800451909/15/2018$ 91.17
MW800453509/16/2018$ 99.87
MW800455609/17/20182,487.25$
MW800455209/17/2018$ 579.90
MW800457009/18/20182,427.78$
MW800459909/19/20181,649.23$
MW800458009/19/2018$ 265.00
MW800458409/19/20181,446.00$
MW800458709/19/2018$ 99.98
MW800458809/19/2018$ 97.66
MW800461609/20/2018$ 86.89
MW800463609/22/20182,060.95$
MW800463509/22/20182,679.52$
MW800467409/24/2018$ 25.00
MW800470809/26/20181,906.25$
MW800474509/28/2018$ 100.00
MW800474409/28/20181,619.65$
MW800473809/28/20182,352.25$
09/28/2018$ 1,953.50
MW8004753
# Accounts 278
$ 326,323.89
1/1/2018-9/30/2018
Packet Page Number 52 of 240
G4
CITY COUNCIL STAFF REPORT
Meeting Date November 23, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Comprehensive Fee Schedule for 2021 Ordinance
AGENDA ITEM:
a. Ordinance Establishing 2021 Fee Schedule
b. Resolution Authorizing Publication by Title and Summary (4 votes)
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City charges fees for services rendered directly to individuals and organizations when it is not
prudent to assess those fees to all taxpayers. The comprehensive schedule of City fees is attached
and must be approved by the Council through adoption of an ordinance. The ordinance has been
amended to provide for the collection of unpaid fees by special assessment through the property
tax process.
Recommended Action:
a. Motion to adopt the ordinance establishing a comprehensive fee schedule for 2021;
b. Approve the resolution authorizing publication of ordinance by title and summary.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Provides revenues to fund budget
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
Fees included in the schedule relate to all departments and areas of the strategic plan. Charges for
Background
For efficiency and transparency, all City fees are included in one comprehensive fee schedule. The
Following is a summary of proposed changes:
Packet Page Number 53 of 240
G4
Community Development Fees
Commercial mechanical permit fee decreased from 1.65% of value to 1.5% of value;
Commercial plumbing permit fee decreased from 2.0% of value to 1.75% of value;
Nuisance abatement administrative fee changed from 25% of abatement fee to 25% of
abatement cost;
Nuisance abatement cost set at 100% of the cost to complete the abatement new;
Residential egress window $145 new.
Finance Rates and fees (utility fees will be discussed in budget presentation)
Sewer rates raised 2.2%;
Recycling rates raised 25%;
Late penalty changed from 8% per month to 5% flat fee;
Credit card convenience fee increased from 2.5% of transaction to 2.98% of transaction plus
$0.30/transaction (in accordance with processing card agreement);
Trash hauling rates increased pursuant to new contract.
Parks and Recreation
Wakefield Community Building establish various rates new.
Attachments
1. Ordinance Establishing A Fee Schedule for 2021
2. Resolution Authorizing Publication of Ordinance by Title and Summary
3. Proposed 2021 Fee Schedule
Packet Page Number 54 of 240
G4,Attachment1
ORDINANCE NO. ____
AN ORDINANCE ESTABLISHING A FEE SCHEDULE FOR 2021
Section I. The Maplewood City Council adopts the following schedule to the Maplewood Code of
Ordinances:
Section II. The fees established in this ordinance supersede all fees established by ordinance,
resolution, or policy prior to this ordinance.
Section III. Any unpaid fees or charges constitute a service charge the City may collect pursuant to
its authority under Minnesota Statutes, Sections 415.01, Subdivision 1 and Minnesota Statutes
366.012 by certifying the unpaid amount to the County Auditor for collection together with the
property taxes imposed on the affected property or on any other property the person may own in
the State.
Section IV. This ordinance shall be effective January 1, 2021.
th
Adopted on this 14 day of December, 2020.
BY THE CITY COUNCIL:
____________________________________
Mayor
ATTEST:
___________________________________
City Clerk
Packet Page Number 55 of 240
G4,Attachment2
CITY OF MAPLEWOOD
RESOLUTION ____
FEE SCHEDULE FOR 2021 SUMMARY
AUTHORIZING PUBLICATION OF ORDINANCE NO. ___ BY TITLE AND SUMMARY
under the laws of Minnesota; and
WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. ____, which
creates city code to allow for a fee schedule; and
WHEREAS, Minnesota Statutes, § 412.191, Subdivision 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is 14 pages in length; and
WHEREAS, the City Council believes that the following summary would clearly inform the public
of the intent and effect of the ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the
City Clerk shall cause the following summary of Ordinance No. ____ to be published in the official
newspaper in lieu of the entire ordinance:
PUBLIC NOTICE
The City Council of the City of Maplewood has adopted Ordinance No. ____, which creates an
ordinance to allow for a fee schedule. A summary of the ordinance follows:
Ordinance No. ____
An Ordinance Establishing a Fee Schedule for 2021
1. City Clerk Fees
2. Communications Fees
3. Community Development Fees
4. Finance Fees
5. Parks and Recreation Fees
6. Public Safety Fees
7. Public Works Fees
Packet Page Number 56 of 240
G4, Attachment 3
FEE SCHEDULE
2021
Packet Page Number 57 of 240
G4, Attachment 3
Table of Contents
SectionPage
City Clerk1-4
Communications5
Community Development6-9
Finance10
Parks & Recreation (includes Nature Center)11
Public Safety - Police/Fire/EMS12-13
Public Works14-15
Note: Sales taxes will be added to fees wherever applicable.
Packet Page Number 58 of 240
G4, Attachment 3
City Clerk
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
LICENSING
ANIMAL PERMITS/REGISTRATIONS (initial AND renewal, unless noted otherwise)
Dangerous/Potentially Dangerous Dog Registration
$150.00$150.00
Dangerous Dog
$100.00$100.00
Potentially Dangerous Dog
$100.00$100.00
Appeal Request
$3.00$3.00
Tag
$7.00$7.00
Sign
Poultry Permit (2yr permit)
Initial Application$75.00$75.00
Renewal $50.00$50.00
Goat Permit
Temporary Keeping of Goats Permit$75.00$75.00
Renewal $75.00$75.00
RESIDENTIAL LICENSES/PERMITS/REGISTRATIONS (initial AND renewal, unless noted otherwise)
Home Occupation License
Initial ApplicationSet by CDSet by CD
Renewal $63.00$63.00
Recreational Vehicle Permit
$15.00$15.00
LIQUOR LICENSES (initial AND renewal, unless noted otherwise)
Off-Sale Licenses
3.2% Malt Liquor$350.00$350.00
Intoxicating Liquor$200.00$200.00
On-Sale Licenses
3.2% Malt Liquor$500.00$500.00
Wine$2,000.00$2,000.00
Club
$300.00$300.00
-Under 200 Members
$500.00$500.00
-Between 201 and 500 members
$650.00$650.00
-Between 501 and 1,000 members
$800.00$800.00
-Between 1,001 and 2,000 members
$1,000.00$1,000.00
-Between 2,001 and 4,000 members
$2,000.00$2,000.00
-Between 4,001 and 6,000 members
$3,000.00$3,000.00
-Over 6,000 members
Intoxicating Liquor
-Class A $7,000.00$7,000.00
$8,500.00$8,500.00
-Class B
$11,000.00$11,000.00
-Class C
$4,667.00$4,667.00
-Class E
2AM
$300.00$300.00
-Up to $100,000 in on sale gross receipts for alcoholic beverages
-Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages$750.00$750.00
$1,000.00$1,000.00
-Over $500,000 in on sale gross receipts for alcoholic beverages
-3.2% On Sale Malt Liquor licensees or Set Up license holders$200.00$200.00
$200.00$200.00
-Did not sell alcoholic beverages for a full 12 months prior to this application
Sunday Sales$200.00$200.00
$200.00$200.00
Patio
BUSINESS LICENSES/PERMITS/REGISTRATION (initial AND renewal, unless noted otherwise)
Alarm System Permit - Business
$57.00$57.00
Amusement Park License
$388.00$388.00
Automobile & Trailer Rental License
1st Five Rental
$46.00$46.00
Each Additional Rental
$13.00$13.00
1
Packet Page Number 59 of 240
G4, Attachment 3
City Clerk
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Body Art Establishment License
$309.00$309.00
Business Registration
$40.00$40.00
Catering Food Vehicle
1st Vehicle
$129.00$129.00
Each Additional Vehicle
$89.00$89.00
Fleet (6+ Vehicles)
$347.00$347.00
Cigarette and Tobacco License
$250.00$250.00
Commercial Kennel License
$85.00$85.00
Courtesy Bench License
1st Bench
$69.00$69.00
Each Additional Bench$41.00$41.00
Currency Exchange Review
$356.00$356.00
Food Establishment License
Full Service$673.00$673.00
Seasonal (6mo or less)$337.00$337.00
Special Food Handling$103.00$103.00
Mobile Food Unit
Mobile Food Unit - PHF (Potentially Hazardous Food) - 1st Vehicle$181.00$181.00
$89.00$89.00
- Each Additional Vehicle
$520.00$520.00
- Fleet (6+ Vehicles)
Mobile Food Unit - NPF (Non Perishable Food) - 1st Vehicle$76.00$76.00
$46.00$46.00
- Each Additional Vehicle
$176.00$176.00
- Fleet (6+ Vehicles)
Gasoline Station License
1st Pump$183.00$183.00
Each Additional Pump$15.00$15.00
Lodging Establishments License
1 - 15 Units$124.00$124.00
16 - 35 Units$169.00$169.00
36 - 100 Units$311.00$311.00
Over 100 Units$356.00$356.00
Motor Vehicle Repair License
$162.00$162.00
Pawn Shop License
$10,218.00$10,218.00
Massage
Center$259.00$259.00
Therapist$224.00$224.00
New Center Package (Center License, Therapist License (up to 2) and Background Investigations)$724.00$724.00
Public Pool License
Hot Tubs
$118.00$118.00
Indoor Swimming Pool
$118.00$118.00
Outdoor Swimming Pool
$118.00$118.00
Combination
$162.00$162.00
Secondhand Dealer License
$367.00$367.00
Solid Waste Collection License
$250.00$250.00
Used Car Dealer License
$333.00$333.00
Annual License/Permit/Registration - Late Fee
$25.00 or 10%, $25.00 or 10%,
whichever is greaterwhichever is greater
2
Packet Page Number 60 of 240
G4, Attachment 3
City Clerk
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
TEMPORARY LICENSES/PERMITS
Amusement Permit (Carnival /Carnival Rides/Circus)
$381.00$381.00
Christmas Tree Lot Permit
$231.00$231.00
Fireworks - Pyrotechnic Display Permit
$250.00$250.00
Fireworks - Retail Sales Permit
Exclusive Firework sales$350.00$350.00
Firework sales with other merchandise$100.00$100.00
Food Service Permit
Per Day (received 7 days or more prior to event)
$55.00$55.00
Per Day (received 2-6 days prior to event)
$80.00$80.00
Flea Market Season
$336.00$336.00
Large Assembly Permit
500 to 1,000 Participants$258.00$258.00
1,001 to 2,500 Participants$515.00$515.00
2,501 to 3,500 Participants$773.00$773.00
3,501 and over Participants$1,030.00$1,030.00
Local Lawful Gambling
$58.00$58.00
MCC On-Sale Liquor Catering
$50.00$50.00
Maplewood Providers
$100.00$100.00
Non Maplewood Providers
Noise Control Waiver Permit
$15.00$15.00
On-Sale 3.2 Beer License
$55.00$55.00
On-Sale Intoxicating Liquor License
$204.00$204.00
One-Time Event Permit
$225.00$225.00
Special Event Permit
$103.00$103.00
Tent Permit
$52.00$52.00
Transient Sales Permit
Up to 5 Days
$27.00$27.00
6+ Days
$106.00$106.00
BACKGROUND INVESTIGATIONS
Liquor
$500.00$500.00
Body Art Establishment
$250.00$250.00
Cigarette & Tobacco Sales
$135.00$135.00
Lawful Gambling
$250.00$250.00
Personal Services
$135.00$135.00
Secondhand Dealer
$135.00$135.00
Pawn Shop
$500.00$500.00
PASSPORTS
Photos
$10.00$10.00
Acceptance Fee
$35.00$35.00
3
Packet Page Number 61 of 240
G4, Attachment 3
City Clerk
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
ELECTIONS
Filing Fee
$5.00$5.00
Precinct Boundaries and Polling Locations Map 11" x 17"
$3.00$3.00
$3.00$3.00
City Map with Street Index 24" x 36"
$5.00$5.00
DATA PRACTICES
Data Subjects
Paper or ElectronicNo fee if it takes less than 15 No fee if it takes less than 15
minutes of staff time to make minutes of staff time to make
copies; otherwise (1) actual copies; otherwise (1) actual
employee time to make copies; (2) employee time to make copies; (2)
$0.08 per page, black and white $0.08 per page, black and white
single sided; (3) $0.89 per page, single sided; (3) $0.89 per page,
color copy single sided; (4) color copy single sided; (4)
CD/DVD $0.50; (5) standard USPS CD/DVD $0.50; (5) standard USPS
mailing fee mailing fee
Members of the Public
Paper copiesNo fee if 30 or fewer pages No fee if 30 or fewer pages
requested; otherwise $0.25 per requested; otherwise $0.25 per
page, black and white single sided page, black and white single sided
if under 100 pages; if under 100 pages;
If more than 100 pages the If more than 100 pages the
following fees may apply: (1) actual following fees may apply: (1) actual
employee time to search and employee time to search and
retrieve and make copies if it takes retrieve and make copies if it takes
more than 15 minutes of staff time more than 15 minutes of staff time
plus the cost of materials ($0.08 plus the cost of materials ($0.08
per page, black and white single per page, black and white single
sided; $0.89 per page, color copy sided; $0.89 per page, color copy
single sided) and standard USPS single sided) and standard USPS
mailing fee mailing fee
Electronic copiesActual employee time to search Actual employee time to search
and retrieve and make electronic and retrieve and make electronic
copies if it takes more than 15 copies if it takes more than 15
minutes of staff time. If the request minutes of staff time. If the request
includes making copies on a media includes making copies on a media
the following additional fees the following additional fees
apply:CD/DVD $0.50 and standard apply:CD/DVD $0.50 and standard
USPS mailing fee USPS mailing fee
City Maps
City map with street index 11"x17"$3.00$3.00
City map with street index 24"x36"$5.00$5.00
4
Packet Page Number 62 of 240
G4, Attachment 3
Communications
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Partnership Packages & Rates (Please note: Packages may be customized at the discretion of the
Communications Manager, which may change the price of the package)
Maplewood Leaders
$9,500.00 $9,500.00
more than 20,000 homes. ($5,000 value)
*Top-tier sponsorship of the following major City of Maplewood events: State of Maplewood, 4th of July
and Community Engagement Breakfast ($2,200 Value).
*Partner video ($2,500)
*Partnership recognition on City Hall Digital Display ($1,500 value)
Maplewood Friends
*$3,000.00 $3,000.00
distributed to more than 20,000 homes. ($2,640 Value)
*Partnership recognition on City Hall Digital Display ($1,500 value)
Maplewood Supporter
*$1,500.00 $1,500.00
than 20,000 homes. ($1,500 Value)
*Sponsorship at one of the following major City of Maplewood events: State of Maplewood, Community
Engagement Breakfast or 4th of July Celebration. ($500 - $700 Value)
Light it Up 4th of July partners ONLY:
Deluxe Bar-be-que Package
$695.00
*Booth at 4th of July Celebration$695.00
*Quarter-page ad in one summer edition of Maplewood Living recognizing the partnership
*Individual ad in city hall digital display
*Significant signage exposure on event promotional flyers and banners in Maplewood Living,
social media, city hall, Maplewood Community Center/YMCA, and at event)
Pop & Brat Package
*Placement in city hall digital display with other sponsors$295.00 $295.00
*Signage exposure (on event promotional flyers and banners in Maplewood Living, social media, city
hall, Maplewood Community Center/YMCA, and at event)
Ad Rates for Maplewood Living
Distributed to 20,000 households monthly - 1/4 Page - Approximately 3.75' (w) x 4.5" (h)
Single Run$498.00$498.00
4 Ad Package$1,872.00$1,872.00
6 Ad Package$2,640.00$2,640.00
12 Ad Package$4,968.00$4,968.00
5
Packet Page Number 63 of 240
G4, Attachment 3
Community Development
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Permits
*Stated permit fees do not include the surcharge imposed on most permits by the State of Minnesota.
Building Permits Based on Valuation
Total Valuation:
$1.00 to $500.00 $28.05$28.05
$501.00 to 2,000.00 $28.05 for the first $500.00 plus $28.05 for the first $500.00 plus
$3.62 for each additional $100.00, $3.62 for each additional $100.00,
or fraction thereof, to and including or fraction thereof, to and including
$2,000.00$2,000.00
$2,001.00 to $25,000.00 $82.35 for the first $2,000.00 plus $82.35 for the first $2,000.00 plus
$16.42 for each additional $16.42 for each additional
$1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to
and including $25,000.00and including $25,000.00
$25,001.00 to $50,000.00 $460.01 for the first $25,000.00 $460.01 for the first $25,000.00
plus $11.97 for each additional plus $11.97 for each additional
$1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to
and including $50,000.00and including $50,000.00
$50,001.00 to $100,000.00 $759.17 for the first $50,000.00 $759.17 for the first $50,000.00
plus $8.36 for each additional plus $8.36 for each additional
$1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to
and including $100,000.00and including $100,000.00
$100,001.00 to $500,000.00 $1,177.17 for the first $100,000.00 $1,177.17 for the first $100,000.00
plus $6.68 for each additional plus $6.68 for each additional
$1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to
and including $500,000.00and including $500,000.00
$500,001.00 to $1,000,000.00 $3,849.17 for the first $500,000.00 $3,849.17 for the first $500,000.00
plus $5.57 for each additional plus $5.57 for each additional
$1,000.00, or fraction thereof, to $1,000.00, or fraction thereof, to
and including $1,000,000.00and including $1,000,000.00
$1,000,001.00 and up $6,634.17 for the first $6,634.17 for the first
$1,000,000.00 plus $4.46 for each $1,000,000.00 plus $4.46 for each
additional $1,000.00, or fraction additional $1,000.00, or fraction
thereofthereof
Electrical Permit Fee
*electrical permit fees are the greater of the total inspection fee or total service and circuit
calculation plus the administrative fees
Inspection Fees
Minimum Fee$45.00$45.00
Inspection / Reinspection Fee$45.00 per Inspection$45.00 per Inspection
Residential Maximum Fee (200 amps or Less)$190.00$190.00
All Other FeesN/AN/A
New or Repair Services/Power Supply
0 to 300 amp$55.00$55.00
400 amp$71.00$71.00
500 amp$87.00$87.00
600 amp$103.00$103.00
800 amp$135.00$135.00
1,000 amp$167.00$167.00
Each Additional 100 amps$16.00$16.00
Transformers and Generators
1 to10 kVA$5.00$5.00
11 to 74 kVA$45.00$45.00
75 to 299 kVA$60.00$60.00
Over 299 kVA$165.00$165.00
Feeders/Circuits
0 to 100 amps$9.00$9.00
101 to 200 amps$15.00$15.00
201 to 300 amps$21.00$21.00
301 to 400 amps$27.00$27.00
401 to 500 amps$33.00$33.00
Each Additional 100 amps$6.00$6.00
Solar Fees
0 to 5 kw$90.00$90.00
5.1 to 10 kw$150.00$150.00
10.1 to 20 kw$225.00$225.00
20.1 to 30 kw$300.00$300.00
30.1 to 40 kw$375.00$375.00
Over 40 kw$375.00 plus $25.00 for each $375.00 plus $25.00 for each
additional 10 KWadditional 10 KW
6
Packet Page Number 64 of 240
G4, Attachment 3
Community Development
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Other Fees
Residential Panel Replacement$110.00$110.00
Residential Sub Panel$45.00$45.00
Apartment Buildings$80 per unit$80.00 per unit
Retrofit Lighting$0.85 per fixture$0.85 per fixture
Sign Transformer or Driver$9.00 per transformer$9.00 per transformer
Swimming Pools and Hot Tubs$90.00 plus $9.00 per circuit$90.00 plus $9.00 per circuit
(up to 10 circuits and two inspections)$90.00$90.00
Residential additions, remodels or basement finishes
Residential Accessory Structures$55.00 plus $9.00 per circuit$55.00 plus $9.00 per circuit
Traffic Signals$8.00 per standard$8.00 per standard
Street Lights and Parking Lot Lights$5.00 per standard$5.00 per standard
Low Voltage Fire Alarm, Heating and Air Conditioning Controlling Wiring$0.85 per device$0.85 per device
Electronic Inspection of AC, Furnace, Bath Fan, Fireplace, Water Heater Vent Receptacle$40.00 $40.00
Hourly Rate for Carnivals$90.00$90.00
Administrative Fees
State Surcharge$1.00$1.00
Administrative Fee$9.50$9.50
Manufactured Home Permit Fee
New installation or replacement$175.00$175.00
Residential Mechanical Permit Fee
Minimum fee $40.00$40.00
$40.00$40.00
Gas or oil fired furnace or boiler $40.00$40.00
Warm air furnace or hot water heating system $40.00$40.00
Construction or alt.of any warm air furnace per unit Construction or alteration of each hot water system $40.00$40.00
Installation or replacement of each hot water system per unit Per unit heaters based on first 100,000 BTU
input
$40.00$40.00
Wood burning furnace per unit $40.00$40.00
Swimming pool heater per unit $40.00$40.00
Air exchanger $40.00$40.00
Gas or oil space heater per unit $40.00$40.00
Gas direct vent heater per unit $40.00$40.00
Gas fireplace, Gas log or insert $40.00$40.00
In floor Heat system $40.00$40.00
Furnace$120.00$120.00
Other$40.00$40.00
Commercial Mechanical Permit Fee
All commercial work 1.65% of estimated job cost + 1.5% of estimated job cost +
$78.00$78.00
Mechanical plan review25% of the permit fee25% of the permit fee
Residential Plumbing Permit Fee
Minimum fee (includes one fixture opening) $45.00$45.00
Each additional fixture opening$10.00$10.00
Commercial Plumbing Permit Fee
All commercial work 2.00 % of estimated job cost Plus 1.75% of estimated job cost Plus
$91.00$91.00
Sign Permits
Billboard $500.00$500.00
Dynamic Display Sign$175.00$175.00
Dynamic Display Sign Yearly License Fee$175.00$175.00
Freestanding Sign$175.00$175.00
Temporary Sign $45.00$45.00
Wall Sign $110.00$110.00
Residential Permit Flat Fee
Windows $145.00$145.00
Deck $145.00$145.00
Residential roof $145.00$145.00
Residential egress window-$145.00
Residential siding $145.00$145.00
Residential Solar Permits$200.00$200.00
Above-Ground Pools $145.00$145.00
In-Ground Pools$145.00$145.00
Drain tile $145.00$145.00
Building relocation $100.00$100.00
7
Packet Page Number 65 of 240
G4, Attachment 3
Community Development
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Miscellaneous Fees
Plan Review Fee
When a building permit is required and a plan is required to be submitted, a plan review fee shall be paid. Plan review fees for all buildings Plan review fees for all buildings
The plan review fees specified are separate fees from the permit fees specified and are in addition to the shall be sixty five percent (65%) of shall be sixty five percent (65%) of
permit fees.the building permit fee, except as the building permit fee, except as
modified in M.S.B.C. Section 1300.modified in M.S.B.C. Section 1300.
When submittal documents are incomplete or changed so as to require additional plan review or when the
project involves deferred submittal items an additional plan review fee shall be charged at the above rate.
Expiration of plan review: Applications for which no permit is issued within 180 days following the date of
application shall expire by limitation, and plans and other data submitted for review may thereafter be
returned to the applicant or destroyed by the building official. The building official may extend the time for
action by the applicant for a period not exceeding 180 days on request by the applicant showing that
circumstances beyond the control of the applicant have prevented action from being taken. No application
shall be extended more than once. In order to renew action on an application after expiration, the applicant
shall resubmit plans and pay a new plan review fee.
Refund Fee
The building official may authorize refunding of any fee paid hereunder which was erroneously paid or
collected. The building official may authorize refunding of not more than 80 percent of the permit fee paid
when no work has been done under a permit issued in accordance with this code. The building official may
authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit
for which a plan review fee has paid is withdrawn or canceled before any plan review is done. The building
official shall not authorize refunding of any fee paid except on written application filed by the original
permittee not later than 180 days after the date of fee payment.
Investigation Fee
If work for which a permit is required by the code has been commenced without first obtaining a permit, a
special investigation shall be made before a permit may be issued for the work. An investigation fee, in
addition to the permit fee, shall be collected. The investigation fee shall be no more than the amount of the
permit fee required. The payment of such investigation fee shall not exempt any person from compliance
with all other provisions of the city code nor from any penalty prescribed by law.
Demolition Fee
Structures not connected to utilities $95.00$95.00
Structures connected to city utilities $220.00$220.00
Other Inspections and Fees
Inspections outside of normal business hours (minimum 2 hour charge)$100.00 per hour$100.00 per hour
Re-inspection fees$100.00 per hour$100.00 per hour
Re-inspection fees from Health Officer on pools$100.00 per hour$100.00 per hour
Inspections with no specific fee indicated (minimum 1/2 hour charge)$100.00 per hour$100.00 per hour
Investigation Fee$100.00 per hour$100.00 per hour
Interior Preparation fee$100.00$100.00
Occupancy permit$100.00$100.00
Replacement of inspection record card$50.00$50.00
Re-issue of approved plans$50.00$50.00
Housing with services inspection fee$50.00$50.00
State Surtax Collected
Permits with a flat fee$1.00 per permit$1.00 per permit
Permits based on valuationCalculated based on the permit Calculated based on the permit
valuation valuation
Use of outside consultants for plan review, inspections and similar costsActual costs*Actual costs*
*Actual costs include administrative and overhead costs.
Miscellaneous Service Fees
Abatement Fee $300.00$300.00
Contractor License / Truth-in Housing Evaluator License$130.00$130.00
Trash Hauling Exemption (Opt-Out)$35.00$35.00
Tree replacement fee for trees that cannot be replaced on site$60.00 per caliper inch$60.00 per caliper inch
Truth-in-Housing Filing Fee $30.00$30.00
Reasonable Accommodation License Application$50.00$50.00
Health Fees
Restaurant Plan Review
Existing restaurant$330.00$330.00
New restaurant$685.00$685.00
Lodging Plan Review
1 - 15 units$200.00$200.00
16+ units$250.00$250.00
Mobile Food Unit Plan Review
$250.00$250.00
8
Packet Page Number 66 of 240
G4, Attachment 3
Community Development
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Planning Fees
Planning Fees
Administrative Variance$500.00$500.00
Building Relocation$925.00$925.00
1
$1,650.00$1,650.00
Comprehensive Plan Amendment
1,3
$1,650.00$1,650.00
Conditional Use Permit (CUP)
1,3
$1,000.00$1,000.00
CUP Revision
1,3
$825.00$825.00
Community Garden CUP
1,3
$500.00$500.00
Community Garden CUP Revision
2
$430.00$430.00
Final Plat
Front Yard Setback Authorization$500.00$500.00
Home Occupation$1,385.00$1,385.00
1
$500.00$500.00
Lot Divisions
1,3
$2,735.00$2,735.00
Planned Unit Development
3
$2,050.00$2,050.00
Preliminary Plat
Preliminary Plat Revision or Extension$990.00$990.00
1
$1,200.00$1,200.00
Public Vacation
1
$1,650.00$1,650.00
Rezoning
1
$1,385.00$1,385.00
Variance
Woodlot Alteration Permit$375.00$375.00
Zoning Compliance Letter$100.00$100.00
1County Recording Fee (In Addition to Planning Application Fee)$46.00 $46.00
2 Plat Opinion Letter Fee (In Addition to Planning Application Fee)$200.00 $200.00
3 Development Sign Fee (In Addition to Planning Application Fee)$200.00 $200.00
Community Design Review
Commercial/Multi-family$1,650.00$1,650.00
Minor Construction$500.00$500.00
Residential$500.00$500.00
Revision$500.00$500.00
Comprehensive Sign Plan$500.00$500.00
3
$200.00$200.00
Development Sign Fee (In Addition to Community Design Review Fee)
Tax-Exempt and Tax Increment Financing Fees
Tax-Exempt and Mortgage Revenue Financing
Amount paid with application (non-refundable)*$2,500.00$2,500.00
Base charge (% of bond issue) par on the first $20 million due at closing0.50%0.50%
Par on portion in excess of $20 million due at closing0.10%0.10%
Refinancing Fee 50% of the above50% of the above
The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the
above schedule.
Tax Increment Financing
Application Fee (non-refundable)$6,760.00$6,760.00
Escrow Deposit$5,000.00$5,000.00
Code Enforcement Fees
Excessive Consumption of Inspection Services
Third Inspection$75.00$75.00
Fourth Inspection$100.00$100.00
Each Additional Inspection$150.00$150.00
Nuisance Abatement
Abatement Fee $300.00$300.00
Administrative Fee25% of abatement fee25% of abatement cost
Abatement Cost-100% of the cost to complete the
abatement
Rental Licensing Fees
Rental Dwelling License
Annual License$150.00 plus $50.00 per unit$150.00 plus $50.00 per unit
First Re-Inspection$0.00$0.00
Second Re-Inspection$250.00$250.00
Third and Subsequent Re-Inspection$500.00$500.00
9
Packet Page Number 67 of 240
G4, Attachment 3
Finance
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Miscellaneous Fees
Late Penalty (Utility Accounts, Abatements, False Alarms, Etc.) (One-time charge if invoice is not paid within 30 days.)8% per month5%
NSF$30.00$30.00
Special Assessment Certification Fee10%10%
Credit Card Convenience Fee 2.50%2.98% + $0.30/transaction
Utility Rates
Sewer
St. Paul (100 cubic ft) (ave 22 units per qtr)$3.25$3.32
Other (1,000 gallons) (ave 16.5 units per qtr)$4.33$4.43
Minimum charge - quarterly$18.20$18.60
Flat rate for well accounts $49.19$50.27
EUF
Residential charge - quarterly$27.25$27.25
Discount fee for raingardens (Little Canada 70%)$19.08$19.08
Multi Family - monthly$57.76$57.76
Institutional - monthly$70.29$70.29
Commercial - monthly$89.91$89.91
Recycling
Base Quarterly charge$13.25$16.56
Additional Cart Fee per Quarter$6.56$8.20
Water Surcharge
St. Paul - % of St. Paul water bill (ave $50/qtr) 22 units per quarter ave for family of 47.00%7.00%
N.St. Paul - quarterly3.603.60
Trash Hauling
20 EOW -Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$12.43 $12.51
20 Gallon -Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$13.63 $13.02
35 Gallon -Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$15.07 $15.01
65 Gallon -Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$18.92 $19.44
95 Gallon -Monthly - Rates reflect all taxes and fees and the City's $0.75 per household cart fee.$22.75 $23.69
Yard Waste Rate (per season - for residents who opt in) (no tax on yard waste)$120.00 $124.80
Bulky Items Rates (Appliances, Electronics, Furniture, etc.) (plus tax)$10-$35$10-$35
FRANCHISE FEES
Gas Utility Monthly Franchise Fee
Residential$3.00$3.00
Commercial Non Demand $12.00$12.00
Commercial Demand$100.00$100.00
Small Interruptible$75.00$75.00
Medium & Large Interruptible$110.00$110.00
Firm Transportation$2.50$2.50
Interruptible Transportation$2.50$2.50
Electric Utility Monthly Franchise Fee
Residential$3.00$3.00
Small C&I Non-Demand$4.75$4.75
Small C&I Demand$30.00$30.00
Large C&I$180.00$180.00
Public Street Lighting$4.00$4.00
Municipal Pumping Non-Demand$4.00$4.00
Municipal Pumping Demand$4.00$4.00
Cable Franchise Fee
Cable Franchise Fees - Monthly5% of gross revenue5% of gross revenue
Cable PEG Fees - Monthly2% of gross revenue2% of gross revenue
10
Packet Page Number 68 of 240
G4, Attachment 3
Parks & Recreation
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Parks & Recreation
Wakefield Park Community Building
Monday-Thursday Meeting Rates: Between 8a-4p (per hour, 2hr min)$50.00
Monday-Thursday Meeting Rates: Between 8a-4p Additional Hours (per hour)$50.00
Monday-Thursday Regular Rental: 4hrs - Resident$150.00
Monday-Thursday Regular Rental: 4hrs - Non Resident$190.00
Friday-Sunday Regular Rental: 4hrs - Resident$200.00
Friday-Sunday Regular Rental: 4hrs - Non Resident$250.00
Friday-Sunday Regular Rental: 7hrs - Resident$300.00
Friday-Sunday Regular Rental: 7hrs - Non Resident$370.00
Regular Rental Additional Hours (per hour)$75.00
Outdoor Patio Exclusive Use Add-on$100.00
Picnic Shelter Rental
Afton Heights Park or 4 Seasons Park Building$55.00$55.00
Applewood Park$55.00$55.00
Hazelwood Park$55.00$55.00
Lion's Park$55.00$55.00
Maplewood Heights Park$35.00$35.00
Pleasantview Park$35.00$35.00
Wakefield Park$75.00$75.00
Community Gym Rental Fees
Half Court Rental (per hour per court)$40.00$40.00
Full Court Rental (per hour per court)$60.00$60.00
Edgerton Community Gym 'Entire Gym Rental (8+ hour rental) per hour$55.00 $55.00
Carver Community Gym Entire Gym Rental (8+ hour rental) per hour$110.00 $110.00
Field Rental Fees
Hazelwood - Soccer - Full Size (per game)$65.00$65.00
Hazelwood - Soccer - Small Size$40.00$40.00
Other Locations - Soccer - Full Size$55.00$55.00
Baseball/Softball (per game)$35.00$35.00
Baseball/Softball - Tourney (per day/per field)$100.00$100.00
Volleyball Tourney/Large Group Rental - Harvest, Geranium, Wakefield (per day/per park)$300.00 $300.00
Food Vendor In Park Permit - Weekdays (per day)$15.00$15.00
Food Vendor In Park Permit - Weekends or Holidays (per day)$45.00 $45.00
Nature Center
Nature Center Program Fees
Basic Program Fee per person$5.00$5.00
School Fee per child$4.00$4.00
Birthday Party Fee- up to 12 children$80.00$80.00
Birthday Party Fee- up to 15 children$100.00$100.00
Basic Outreach Fee- plus mileage$130.00$130.00
Outreach, additional shows same site- $30
Item Rental Fees
Snowshoes- per pair, for use on site$5.00$5.00
Room Rental Fees
Sunroom rental- per hour$30.00$30.00
Sunroom rental - All day - 5 hours or more$150.00$150.00
Touch and See Room Reservation- self -guided groups- 45 minutes$50.00 $50.00
Community Garden Rental Plot
Rental of Garden Plot$25.00$25.00
11
Packet Page Number 69 of 240
G4, Attachment 3
Public Safety - Police/Fire/EMS
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
POLICE
Police Reports
Requester is arrested party$0.25 per page (one side or $0.25 per page (one side or
$0.50 per page double sided)$0.50 per page double sided)
Public traffic crash report (requester is not involved in crash)$0.50 per page$0.50 per page
Public traffic crash report (requester is involved in crash)no chargeno charge
Monthly email of public traffic crash reports$60.00/month$60.00/month
Certified copy of any report$5.00$5.00
Evidence Requests
CD/DVD of digital evidence (photos, audio, video)$5.00/disc$5.00/disc
911 Audio transcripts$50.00 deposit plus $50.00 deposit plus
actual cost of transcription actual cost of transcription
through current transcription
through current transcription
provider andprovider and
Staff time to get audio ready Staff time to get audio ready for
for transcription andtranscription and
Staff time to review Staff time to review
transcription for accuracy transcription for accuracy
before releasebefore release
Towing
Owners of vehicles towed to 1830 or 1902 County Road B E for law enforcement purposes$125.00 per vehicle$125.00 per vehicle
Overnight Parking Permits
Permit for vehicle to be parked on a city street overnight good for no more than 365 days$50.00 per vehicle/permit$50.00 per vehicle/permit
Excessive Calls for Service
Third and subsequent calls, within 365 days, deemed excessive by definition in ordinance$250.00 each$250.00 each
False Alarms
1st$0.00$0.00
2nd (within 12 months of the 1st false alarm)$0.00$0.00
3rd (within 12 months of the 1st false alarm)$100.00$100.00
4th (within 12 months of the 1st false alarm)$200.00$200.00
5th (within 12 months of the 1st false alarm)$300.00$300.00
6th (within 12 months of the 1st false alarm)$400.00$400.00
7th (within 12 months of the 1st false alarm)$500.00$500.00
8th (within 12 months of the 1st false alarm)$500.00$500.00
9th (within 12 months of the 1st false alarm)$500.00$500.00
10th & Over (within 12 months of the 1st false alarm)$500.00$500.00
Outside Employment
Police Officers$98.58/hour$98.58/hour
Squad Car only available with an officerno chargeno charge
Fingerprinting
Each fingerprint card$15.00$15.00
12
Packet Page Number 70 of 240
G4, Attachment 3
Public Safety - Police/Fire/EMS
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
FIRE/EMS
False Alarm Fees
Commercial
Commercial - 1st False $0.00$0.00
Commercial - 2nd False (within 12 months of the 1st false alarm)$0.00 $0.00
Commercial - 3rd False (within 12 months of the 1st false alarm)$200.00 $200.00
Commercial - 4th False (within 12 months of the 1st false alarm)$300.00 $300.00
Commercial - 5th False and more (within 12 months of the 1st false alarm)$400.00 $400.00
Residential
Residential - 1st False $0.00$0.00
Residential - 2nd False (within 12 months of the 1st false alarm)$0.00 $0.00
Residential - 3rd False (within 12 months of the 1st false alarm)$200.00 $200.00
Residential - 4th False (within 12 months of the 1st false alarm)$300.00 $300.00
Residential - 5th False and more (within 12 months of the 1st false alarm)$400.00 $400.00
Ambulance Transport Fees
Resident
ALS2 (Advanced Life Support)$2,513.00$2,513.00
ALS (Advanced Life Support)$2,278.00$2,278.00
BLS (Basic Life Support)$1,733.00$1,733.00
No Load$656.00$656.00
Mileage$22.50$22.50
Non-Resident
ALS2 (Advanced Life Support)$2,890.00$2,890.00
ALS (Advanced Life Support)$2,620.00$2,620.00
BLS (Basic Life Support)$1,993.00$1,993.00
No Load$754.00$754.00
Mileage$25.88$25.88
Sliding Fee Schedule to Assist Those with a Financial Need
Annual Income Threshold by Sliding Fee Discount Pay Class and Percent Poverty
At or Below 100% of the Poverty Guideline - Patient Responsibility: % of Total Charges *50%50%
At 125% of the Poverty Guideline - Patient Responsibility: % of Total Charges *60%60%
At 150% of the Poverty Guideline - Patient Responsibility: % of Total Charges *70%70%
At 175% of the Poverty Guideline - Patient Responsibility: % of Total Charges *80%80%
At 200% of the Poverty Guideline - Patient Responsibility: % of Total Charges *90%90%
Above 200% of the Poverty Guideline - Patient Responsibility: % of Total Charges100%100%
*Must complete the Sliding Fee Application and submit required documentation.
Outside Employment
$98.58/hour$98.58/hour
Equipment Standby - Based on FEMA's current Schedule of Equipment Rates
13
Packet Page Number 71 of 240
G4, Attachment 3
Public Works
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Connection Charges
Sanitary Sewer Service Main Line Permit
$114.00$114.00
Base Fee
Plus Each Connection to Existing System, New Structures, Alteration, or Re-Inspection$59.00 $59.00
Sanitary Sewer Service Connection Permit
New Sanitary Sewer Service $110.00 per service$110.00 per service
Disconnect or Repair$39.00 per service$39.00 per service
Septic Systems
Private Individual Septic Systems$500.00$500.00
Sanitary Sewer Cash Connection Charge
Residential Connection Charge$4,325.00$4,325.00
For all new connections for properties that have not been previously charged or assessed for construction of the public system.
Commercial Connection Charge (per front footage)$57.00$57.00
For all new connections for properties that have not been previously charged or assessed for construction of the public system. Commercial
Connection Charge = Residential Connection Charge / 75 (Average Lot Width)
Sewer Assessment for City Project
Residential Sanitary Service Installed to New Main$1,530.00$1,530.00
Residential Sanitary Service Installed to Existing Main$2,880.00$2,880.00
Comm/Ind Sanitary Service Installed to New Main$20.00 cost per front footage $20.00 cost per front footage
Comm/Ind Sanitary Service Installed to Existing Main$38.00 cost per front footage$38.00 cost per front footage
Sewer Availability Charge (SAC)
SAC Unit Fee (Rate Set by MCES)$2,485.00$2,485.00
1 SAC Unit = 1 Single family dwelling (SFD) SAC Unit for all other types of developments total number of equivalent SFD SAC Units is determined
by MCES.
Local SAC Fee per SFD Unit$130.00$130.00
Water System Fees
Water Main Cash Connection Charge
Residential Connection Charge$4,325.00$4,325.00
For all new connections for properties that have not previously been charged or assessed for construction of the public system.
$57.00$57.00
Commercial Connection Charge
For all new connections for properties that have not previously been charged or assessed for construction of the public system. Commercial
Connection Charge = Residential Connection Charge / 75 (Average Lot Width)
Water System Assessment for City Project
Residential Water Service Installed to New Main$1,530.00$1,530.00
Residential Water Service Installed to Existing Main$1,900.00$1,900.00
Comm/Ind Water Service Installed to New Main$20.00 cost per front footage$20.00 cost per front footage
Comm/Ind Water Service Installed to Existing Main$25.00 cost per front footage$25.00 cost per front footage
Water Availability Charge (WAC)
WAC Unit Fee$285.00$285.00
The total number of WAC units to be paid is equal to the total number of equivalent SAC Units required as determined by MCES.
Storm Sewer System Fees
Storm Sewer Permit
Private Storm Sewer Main Base Fee$114.00$114.00
Plus Each Connection to Existing System, New Structures, Alteration, or Re-Inspection$59.00 $59.00
Base Escrow (Cover first 10 Connections or New Structures)$300.00$300.00
Escrow released after passing inspection.
$30.00$30.00
Plus Additional Escrow (Per Each Additional Connection or New Structure)
Escrow released after passing inspection.
Storm Sewer System Assessment for City Project
Storm Drainage Improvements$1,090.00$1,090.00
Assessment rate will be based on independent special benefit appraisals.
Street, Driveway, and Parking Lot Fees
Driveway and Parking Lot Permits
Driveway Permit$28.00$28.00
Parking Lot Paving Permit ($104.00 Base Fee for 0-50,000SF)$104.00 $104.00
50,000SF and greater = base fee + (SF over 50,000 x 0.002)
14
Packet Page Number 72 of 240
G4, Attachment 3
Public Works
City of Maplewood - 2021 Fee Schedule
ITEM/ACTIVITY20202021 Proposed
Grading Permit, Plan Review, and Inspection Fee
Grading Permit, Plan Review, and Inspection Fee Based on Total Estimate Material Moved
Fee based on complexity of the project, proximity to environmental sensitive areas, and scope of project.
<=50 C.Y.$37.00$37.00
51 to 100 C.Y.$94.00$94.00
101 to 1000 C.Y.$94.00$94.00
plus each additional 100 C.Y.$30.00$30.00
1001 to 10,000 C.Y.$364.00$364.00
plus each additional 1000 C.Y.$23.00$23.00
10,001 to 100,000 C.Y.$571.00$571.00
plus each additional 10,000 C.Y.$137.00$137.00
100,001 to 200,000 C.Y.$1,804.00$1,804.00
plus each additional 10,000 C.Y.$77.00$77.00
200,000 C.Y. or more$2,574.00$2,574.00
plus each additional 10,000 C.Y.$13.00$13.00
Park Availability Charge (PAC)
PAC
PAC per Capita Base Unit Charge$1,040.00$1,040.00
1 SFD PAC Fee = $1040 per capita x 3.4 capita = $3540.00 per SFD
PAC Commercial Development = % x Land Market Value9%9%
Right of Way Permit and Inspection Fees
Contractor Yearly Registration Fee (per year)$40.00$40.00
Hole Excavation Permit Fee (per hole)$100.00$100.00
Trench Excavation Permit
Base Fee$100.00$100.00
Plus Each Lineal Foot$60.00$60.00
Emergency Excavation Permit $100.00$100.00
Aerial/Obstruction Permit $80.00$80.00
Permit Extension Fee$35.00$35.00
Delay Penalty Fee
Base Fee (up to three days late)$35.00$35.00
Plus Each Additional Day (per day)$10.00$10.00
Small Cell
Attached to City Infrastructure - Requires contract with City to determine monthly rental fee. $130.00 $130.00
Non-City Infrastructure - Contractor license and any additional ROW fees.
Contractor will need to contact infrastructure owner to determine any other fees.
Engineering Review Fees
Planning and Community Development Applications
Planning applications and development reviews for engineering conformance to engineering standards and Staff Hourly RateStaff Hourly Rate
City ordinances. Services performed by City Personnel will be hourly and applied to the application
escrow.
Grading Fee
Fee amount based on each individual site.VariesVaries
Erosion Control Escrow
Escrow amount based on each individual site.VariesVaries
Tree Escrow
$60 per caliper inch of tree replacement required. Please see the tree standards for more information.VariesVaries
15
Packet Page Number 73 of 240
G5
CITY COUNCILSTAFF REPORT
Meeting Date November 23, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
PRESENTER:
Andrea Sindt, City Clerk
AGENDA ITEM: Resolution Designating PollingPlace Locations for 2021
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Per Minnesota Statutes 204B.16, by December 31 of each year, designation of a polling place for
each precinct must be done by the governing body of each municipality.
Recommended Action:
Motion to approve the resolution designating polling place locations for 2021.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The annual designation of polling locations is required by state statute.
Background
Staff is anticipating no election and no changes from the 2020 polling locations for 2021.
Attachments
1.Resolution Designating Polling Locations for 2021
Packet Page Number 74 of 240
G5, Attachment 1
City of Maplewood
Ramsey County, Minnesota
Resolution Designating Polling Place Locations
2021 Elections
WHEREAS, Minnesota Statutes 204B.16, subd 1 requires the City Council, by ordinance or
resolution, to designate polling place locations for the upcoming year; and
WHEREAS, changes to the polling place locations may be made at least 90 days before the
next election if one or more of the authorized polling places becomes unavailable for use; and
WHEREAS, changes to the polling place locations may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood
hereby designates the following polling place locations for elections conducted in the city in 2021:
Precinct 1 St. Paul Hmong Alliance Church
1770 McMenemy Street
Precinct 2 Edgerton Elementary School
1929 Edgerton Street
Precinct 3 Gladstone Fire Station
1955 Clarence Street
Precinct 4 Wakefield Park Community Building
1860 Hazelwood Street N.
Precinct 5 Maplewood Community Center/YMCA
2100 White Bear Avenue N.
Precinct 6 Redeeming Love Church
2425 White Bear Avenue N.
Precinct 7 First Evangelical Free Church
2696 Hazelwood Street
Precinct 8 Ramsey County Library
3025 Southlawn Drive
Precinct 9 Maplewood Middle School
2410 Holloway Avenue E.
Precinct 10 East Metro Regional Public Safety Training Center
1881 Century Avenue N.
Precinct 11 Beaver Lake Education Center
1060 Sterling Street N.
Precinct 12 Carver Elementary School
2680 Upper Afton Road E.
Precinct 13 Lutheran Church of Peace
47 Century Avenue S.
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a
replacement meeting the requirements of the Minnesota Election Law for any polling place location
designated in this Resolution that becomes unavailable for use by the City;
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an
emergency replacement polling place location meeting the requirements of the Minnesota Election
Packet Page Number 75 of 240
G5, Attachment 1
Law for any polling place location designated in this Resolution when necessary to ensure a safe
and secure location for voting;
AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this
resolution and any subsequent polling place location designations to the Ramsey County Elections
Office;
AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the
polling place location changes in the clerk’s office.
Packet Page Number 76 of 240
G6
CITY COUNCILSTAFF REPORT
Meeting Date November 23, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Scott Nadeau, Director of Public Safety
PRESENTER:
Scott Nadeau
AGENDA ITEM: Purchase Six 2021 Police Vehicles
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Police Department is requesting approval to purchase four new 2021 Ford Hybrid AWD Police
Interceptor squad cars (SUV), one new 2021 Dodge Durango (AWD), and one new 2021 Dodge
Charger (AWD). All six squads will be direct replacements into our current fleet. Due to the
pandemic, auto manufacturers are shortening their order deadlines requiring orders be placed
earlier than normal to assure delivery in 2021. Delivery turnaround times are currently expected to
be four to six months after orders are placed.
Recommended Action:
Motion to Approve the Purchase of Six 2020 Police Vehicles.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $199,318.04
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Regular replacement in police department fleet.
Background
Minnesota police departments are able to place orders for squad cars in conjunction with the State
of Minnesota and many other municipal departments from a state bid awarded to Tenvoorde Ford,
Inc in St Cloud, MN and Dodge of Burnsville in Burnsville, MN. By utilizing the state bid process,
the City of Maplewood can purchase the vehicles at a reduced price. The 2021 Ford AWD Police
Interceptor Hybrid squad car (SUV) price is $35,832.24, the 2021 Dodge Durango price is
$28,130.00, and the 2021 Dodge Charger price is $27,859.08.
Packet Page Number 77 of 240
G6
As part of the department’s regular fleet rotation, funding for the purchase of a total of four marked
vehicles and two unmarked vehicles is approved in the 2021 budget. The total cost of the above six
recommended squad cars will be $199,318.04.
Attachments
1.2021 Ford AWD Hybrid Police Interceptor squad purchase specification worksheet.
2.2021 Dodge Durango squad purchase specification worksheet
3.2021 Dodge Charger sedan squad purchase specification worksheet.
Packet Page Number 78 of 240
G6, Attachment 1
$34,544.24
- - - - - - - - - - - - - N/C -
- - - -
X
STD N/C N/C N/C N/C
N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C
743.00
(3,319.00)
JL
JS
J1
FTLKUJ
E3E4
LN
TNYG
BU
HGLM
M7
99CUM
99B
99W
BASE PRICE
Police Interceptor Utility AWD K8A S
AWD 3.3L V6 Direct-Injection Hybrid Engine System with 10-Speed Automatic Transmission (136-MPHTop Speed)99W/44B SAWD 3.3L V6 Direct-Injection FFV with 10-Speed Automatic Transmission
(136-MPH Top Speed)Note: Deletes Regenerative Braking and Lithium-Ion Battery Pack; adds 250-Amp Alternator, replaces H7AGM battery (800 CCA/80-amp) with H7 SLI battery (730 CCA/80-amp)
and replaces 19-gallon tankwith 21.4-gallon tankAWD 3.0L V6 EcoBoost® with 10-Speed Automatic Transmission – (148-MPH Top Speed)Note: Deletes Regenerative Braking and Lithium-Ion Battery
Pack; adds 250-Amp Alternator, replaces H7AGM battery (800 CCA/80-amp) with H7 SLI battery (730 CCA/80-amp) and replaces 19-gallon tankwith 21.4-gallon tank)Medium Brown MetallicArizona
Beige Metallic ClearcoatVermillion RedBlue MetallicSmokestone MetallicKodiak Brown MetallicDark Toreador Red MetallicCarbonized GrayDark BlueRoyal BlueLight Blue MetallicSilver Grey
MetallicSterling Grey MetallicAgate BlackMedium Titanium Metallic
Packet Page Number 79 of 240
G6, Attachment 1
- N/C -
-
X
N/C
N/C
56.00
367.00
F6
YZ96
65U
EQUIPMENT GROUP
Oxford WhitePolice Interceptor Utility Police Interceptor Utility Interior Color Charcoal BlackCloth Front Buckets / Vinyl RearFront – Unique Heavy-Duty Cloth, Front BucketSeats Driver
6-way Power track(fore/aft.up/down, tilt with manual recline, 2-waymanual lumbar)Passenger – 2-way manual track (fore/aft. withmanual recline)Rear – 35/30/35 Split Vinyl.Cloth Front
Buckets / Cloth RearFront – Unique Heavy-Duty Cloth, Front BucketSeats Driver 6-way Power track(fore/aft.up/down, tilt with manual recline, 2-waymanual lumbar).Passenger – 2-way manual
track (fore/aft. withmanual recline)Rear – 35/30/35 Split ClothInterior Upgrade Package•1st and 2nd Row Carpet Floor Covering•Cloth Seats – Rear•Center Floor Console less shifter w/unique
Police console finish plate•Includes Console and Top Plate with 2 cup holders•Floor Mats, front and rear (carpeted)•Deletes the standard console mounting plate (85D)•SYNC® 3–Enhanced
Voice Recognition Communications and Entertainment System–4.2" Color LCD Screen Center-Stack "Smart Display"
Packet Page Number 80 of 240
G6, Attachment 1
- --
-
56.00
841.00 405.00 428.00
86T66C
66B
66A
– AppLink®– 911 Assist®Note: SYNC® AppLink® lets you control some of your favorite compatible mobile apps with your voice. It iscompatible with select smartphone platforms. Commands
may vary by phone and Applink® software.Note: Not available with options: 67H, 67U, 85R Front Headlamp Lighting Solution• Includes LED Low beam/High beam headlamp, Wig-wag function
and Red/Blue/White LED sidewarning lights (driver’s side White/Red / passenger side White/Blue)• Includes pre-wire for grille LED lights, siren and speaker (60A)• Wiring, LED lights
included. Controller “not” includedNote: Not available with option: 67HNote: Recommend using Ultimate Wiring Package (67U) Tail Lamp / Police Interceptor Housing Only• Pre-existing
holes with standard twist lock sealed capability (does not include LED strobe)(eliminates need to drill housing assemblies)Note: Not available with options: 66B and 67H Tail Lamp Lighting
Solution• Includes LED lights plus two (2) rear integrated hemispheric lighthead white LED side warninglights in taillamps• LED lights only. Wiring, controller “not” includedNote: Not
available with option: 67HNote: Recommend using Ultimate Wiring Package (67U)Rear Lighting Solution• Includes two (2) backlit flashing linear high-intensity LED lights (driver’s side
red / passenger sideblue) mounted to inside liftgate glass• Includes two (2) backlit flashing linear high-intensity LED lights (driver’s side red / Passenger sideblue) installed on
inside lip of liftgate (lights activate when liftgate is open)• LED lights only. Wiring, controller “not” included
Packet Page Number 81 of 240
G6, Attachment 1
-
-
526.00
3,379.00
67H67U
Note: Not available with option: 67HNote: LED lights only – does “not” include wiring or controllerNote: Recommend using Ultimate Wiring Package (67U) Ready for the Road Package:All-in
Complete Package – Includes Police Interceptor Packages: 66A, 66B, 66C, plus• Whelen Cencom Light Controller Head with dimmable backlight• Whelen Cencom Relay Center / Siren / Amp w/Traffic
Advisor control (mounted behind 2nd rowseat)• Light Controller / Relay Cencom Wiring (wiring harness) w/additional input/output pigtails• High current pigtail• Whelen Specific WECAN
Cable (console to cargo area) connects Cencom to Control Head• Pre-wiring for grille LED lights, siren and speaker (60A)• Rear console plate (85R) – contours through 2nd row; channel
for wiring• Grille linear LED Lights (Red / Blue) and harness• 100-Watt Siren / Speaker• Hidden Door-Lock Plunger w/Rear-door controls inoperable (locks, handles and windows) (52P)Note:
Not available with options: 66A, 66B, 66C, 67U and 65UUltimate Wiring PackageIncludes the following:• Rear console mounting plate (85R) – contours through 2nd row; channel for wiring•
Pre-wiring for grille LED lights, siren and speaker (60A)• Wiring harness I/P to rear cargo area (overlay)– Two (2) light cables – supports up to six (6) LED lights (engine compartment/grille)–
One (1) 10-amp siren/speaker circuit engine cargo area• Rear hatch/cargo area wiring – supports up to six (6) rear LED lights• Does “not” include LED lights, side connectors or controller–
Recommend Police Wire Harness Connector Kit 67VNote: Not available with options: 65U, 67HPolice Wire Harness Connector Kit – Front/Rear
Packet Page Number 82 of 240
G6, Attachment 1
$24.00 $47.00
- - N/C - - -
XXX
N/C
85.00 24.00 42.00 47.00
174.00 517.00
1,076.00
21L
15394217T
67V
41H43D
96W
Lamps / Lighting
KEY EXTERIOR OPTIONS
For connectivity to Ford PI Package solutions includes:• Front– (2) Male 4-pin connectors for siren– (5) Female 4-pin connectors for lighting/siren/speaker– (1) 4-pin IP connector for
speakers– (1) 4-pin IP connector for siren controller connectivity– (1) 8-pin sealed connector– (1) 14-pin IP connector• Rear– (2) Male 4-pin connectors for siren– (5) Female 4-pin
connectors for lighting/siren/speaker– (1) 4-pin IP connector for speakers– (1) 4-pin IP connector for siren controller connectivity– (1) 8-pin sealed connector– (1) 14-pin IP connectorNote:
Note:See Upfitters guide for further detail www.fordpoliceinterceptorupfit.com Engine Block HeaterLicense Plate Bracket – FrontDark Car Feature – Courtesy lamps disabled when any door
is opened Daytime Running LampsSwitchable Red/White Lighting in Cargo Area (deletes 3rd row overhead map light)Front Warning Auxiliary LED Lights (Driver side – Red / Passenger side
– Blue)Note: Requires 60A Front Interior Visor Light Bar (LED)• Super low-profile warning LED light bar fully integrated into the top of the windshield near theheadliner – fully programable.
(Red/Red or Blue/Blue operation. White “take down” and “scene”capabilities)
Packet Page Number 83 of 240
G6, Attachment 1
$394.00
- - - - - - -
- - -
X
47.00
541.00 273.00 132.00 264.00 371.00 394.00 582.00 625.00 112.00
1,405.00
63L
51S
96T51P51T
63B51R
60A51V
92G
51W
Body
Spot Lamp Prep Kits
Spot Lamp – LED Bulb:
Note: Recommend using Ready for the Road Package (67H) or Ultimate Wiring Package (67U) (when notordering the Interior Upgrade Package \[65U\])Note: Front Console Plate no longer required;
can be ordered with Interior Upgrade Package (65U) Pre-wiring for grille LED lights, siren and speaker 60A O / P-66A / P-67H / P-67URear Quarter Glass Side Marker LED Lights (Driver
side – Red / Passenger side – Blue)Rear Spoiler Traffic Warning Lights (LED)• Fully integrated in rear spoiler for enhanced visibility• Provides red/blue/amber directional lighting
– fully programmableNote: Rear Console Plate no longer required; can be ordered with Interior Upgrade Package (65U)Note: Recommend using Ready for the Road Package (67H) or Ultimate
Wiring Package (67U) (when notordering the Interior Upgrade Package \[65U\]) Side Marker LED – Sideview Mirrors (Driver side – Red / Passenger side – Blue)• Located on exterior mirror
housing• LED lights only. Wiring, controller “not” includedNote: Recommend using Ready for the Road Package (67H) or Ultimate Wiring Package (67U) (will add 60a) Spot Lamp Prep Kit,
Driver OnlyNote: Does not include spot lamp housing and bulb Spot Lamp Prep Kit, Dual Driver and PassengerNote: Does not include spot lamp housing and bulbs Driver Only (Unity)Driver
Only (Whelen)Dual (driver and passenger) (Unity)Dual (driver and passenger) (Whelen)Glass – Solar Tint 2nd Row door glass, Rear Quarter and Liftgate Window (Deletes Privacy Glass)
Packet Page Number 84 of 240
G6, Attachment 1
$217.00 $150.00
- - - N/C -
- - -
X
XX
N/C N/C
80.00 56.00
71.00
315.00 447.00 217.00 150.00 320.00
65L
55F
64E52P
92R87R
19V
76D68G18D
Wheels
Doors / Locks
Audio / Video
Glass – Solar Tint 2nd Row Only door glass, Privacy Glass on Rear Quarter and Liftgate WindowUnderbody Deflector Plate (engine and transmission shield)Wheel Covers (18" Full Face Wheel
Cover)Note: Only available with the standard Police wheel, not available with 64E 18” Painted Aluminum WheelNote: Spare wheel is an 18” conventional (Police) black steel wheel. Not
available with 65L. Rear View Camera displayed in rear view mirror (Includes Electrochromic Rear View Mirror)Note: This option replaces the standard display in the center stack area.Note:
Camera can only be displayed in the center stack (std) “OR” the rear view mirror (87R)driver to enable rear camera on-demand Hidden Door-Lock Plunger w/Rear-door controls inoperable
(locks, handles and windows)Note: Not available with 68G.Note: Can manually remove window or door disable plate with special toolNote: Locks/windows operable from driver’s door switches
Rear-Door controls Inoperable / Locks Inoperable (locks, handles and windows)Note: Not available with 52P.Note: Can manually remove window or door disable plate with special toolNote:
Locks/windows operable from driver’s door switches Global Lock / Unlock feature (Door-panel switches will lock/unlock all doors and rear liftgate. Eliminatesoverhead console liftgate
unlock switch and 45-second timer. Also eliminates the blue liftgate releasebutton if ordered with Remote Keyless)Remote Keyless-Entry Key Fob (w/o Keypad, less PATS) – (includes 4-key
fobs)Note: Available with Keyed Alike, however, key fobs are “not” fobbed alike when ordered with Keyed-Alike
Packet Page Number 85 of 240
G6, Attachment 1
$47.00
- - - - - - - - - - - - - - -
- - -
X
N/C N/C
47.00 47.00 42.00
47.00 47.00 47.00 47.00 47.00 56.00
118.00 306.00 118.00 512.00
1,490.00 2,979.00 2,270.00 4,541.00
59J
59F88F85S90F
59E59C16C87P16C90E
59B85R55B
59D59G85D90D90G
Rear Center Seat Delete (includes center seat delete
Flooring / Seats
Safety & Security
Keys (Note: Can be ordered with Remote Keyless-Entry – 55F)
Keyed Alike – 1435xKeyed Alike – 1284xKeyed Alike – 0135xKeyed Alike – 0576xKeyed Alike – 1111xKeyed Alike – 1294xKeyed Alike – 0151x1st and 2nd row carpet floor covering (includes floor
mats, front and rear) 16C O / P-65U2nd Row Cloth Seats has to be ordered with F6Power passenger seat (8-way) w/2-way manual recline and lumbar)Front and Second Row Carpet With Floor
Matts Front and RearFront Console Plate Delete-Note: Not available with option: 67H, 67U, 85R tray) Rear Center Seat Delete (includes center seat delete tray) Rear Center Seat Delete
(includes center seat delete tray) Note: Not available with 65U or vinyl rear seats Rear Console PlateNote: Not available with option: 65U, 85D Ballistic Door-Panels (Level III+) –
Driver Front-Door Only1Ballistic Door-Panels (Level III+) – Driver & Pass Front-Doors1Ballistic Door-Panels (Level IV+) – Driver Front-Door Only2Ballistic Door-Panels (Level IV+) –
Driver & Pass Front-Door Only2BLIS® – Blind Spot Monitoring with Cross-traffic Alert (Requires 54Z)Note: Includes manual fold-away mirrors, w/heat, w/o memory, w/o puddle lamps
Packet Page Number 86 of 240
G6, Attachment 1
$56.00
$259.00
- - -
- - -
XX
N/C
56.00
635.00 136.00 112.00 244.00 259.00 573.00
76P549593
68B76R
47A17A
16D
Misc
headlamps, parking lamps and sound the horn
Note: Not available with option 96W Note: Not available with option 96W
vehicle; if movement is determined to be a threat, chime will sound at level I. Doors will lock andwindows will automatically go up at level II. Includes visual display in instrument
cluster with tracking. Emergency Braking and unique disable switch for Law Enforcement use)Note: Not available with option 96W Mirrors – Heated SideviewNote: Not required when ordering
BLIS® (heated mirror is included with BLIS®) Perimeter Anti-Theft Alarm• Activated by Hood, Door or Liftgate; when unauthorized entry occurs, system will flash theheadlamps, parking
lamps and sound the horn • Requires Keyless-Entry Key Fob (55F) Police Engine Idle feature• This feature allows you to leave the engine running and prevents your vehicle from unauthorizeduse
when outside of your vehicle. Allows the key to be removed from ignition while vehicle remainsidling. Reverse Sensing SystemAux Air ConditioningNote: Now available with Cargo Storage
Vault Badge Delete• Deletes the “Police Interceptor” badging on rear liftgate• Deletes the “Interceptor” badging on front hood (EcoBoost®)
Packet Page Number 87 of 240
G6, Attachment 1
-
$94.00
35832.24
- - - - - - - - - -
X
N/C
52.00 94.00
230.00 371.00 103.00 296.00 183.00 299.99
2,580.00
Total Per Unit
47E52T68E
61B19K60R18X
63V43A
DLRI
New Option
12.1"12.1” Integrated Computer Screenlocation to free up cabin space in front passenger areaCargo Storage Vault (includes lockable door and compartment light)Note: Now available with
Aux Air ConditioningOBD II Split Connector Highly Recomeneded by Up Fitters Rear Auxiliary Liftgate LightsNoise Suppression Bonds (Ground Straps)100 Watt Siren/Speaker (includes bracket
and pigtail)Low-Band Frequency Noise Suppression Kit Pulse Rear-End Deterrent System**Non Contracted State Items
Packet Page Number 88 of 240
G6, Attachment 2
MaplewoodPoliceDepartment
StateContractNumberFromDodgeofBurnsville
Allow1218weeksfordeliveryfromorderdate
Vehicleorderdeadline12312020
2021DurangoSXTAWD Note:Pleaseselectoptions Options
V6WDEL752BASXTPackage BaseVehicleContractPrice$25,305.00
ExtraOEMKeyEach$215HowMany?1$215.00
2BBSXTPlusPackages:CopyandPastePricetoaddoptions
2BBSXTPlus2BB$2,610.00$2,610.00
FunctionalPackages:CopyandPastePricetoaddoptions
TrailerTowGroupIVAHX$1,076.00
3rdRowSeatingGroupAMM$986.00
AdditionalFeatures
3rd Row Delete Group AND$
CargoCompartmentCoveCSC$68.00
MOPARChromeTubularSideStepsMRT$653.00
Uconnect5Navw10.1"Display(USA)UBN$896.00
SeatOptions
ClBucketSeatsw/ShiftInsert/BlackC5/X9$X
ClBucketSeatsw/ShiftIns/BK/LtFrostBeigC5/XL$
ColorOptions
BilletClearCoatPSC$
DBBlackClearCoatPXJ$
DestroyerGreyClearCoatPDN$
GraniteClearCoatPAU$
InVioletClearCoatPHR$
OctaneRedPearlCoatPRV$
ReactorBluePearlCoatPBF$
ViceWhitePWD$536.00
WhiteKnuckleClearCoatPW7$
TotalDeliveredPricewithoptionsPerContract$28,130.00
Packet Page Number 89 of 240
G6, Attachment 3
MaplewoodPoliceDepartment
StateContractNumber169037FromDodgeofBurnsville
Allow1016weeksfordeliveryfromorderdate
Anticipatedordercutoffdateof123120
2021ChargerSXT Note:Selectoptions Options
V6AWD28HPackage(LDES48 BaseVehicleContractPrice$25,218.08
ExtraOEMKeyEach$215HowMany?1$215.00
FunctionalPackagesCopyandPastePricetoaddoptions
PlusGroupAAY$2,426.00$2,426.00
MOPARInteriorAppearanceGroupACX$428.00
ColdWeatherPackageAD7$626.00
TechnologyGroupADG$1,706.00
BlacktopPackageADX$986.00
DriverConvenienceGroupAJV$1,166.00
Navigation&TravelGroupAMN$896.00
SoundSystemComponents
AlpineAudioGroupw/SubwooferAR6$986.00
AdditionalFeatures
CargoNetCKR$541.00
PowerSunroofGWA$541.00
SecurityAlarmLSA$541.00
GlossBlackPaintedRoofMXS$541.00
EngineBlockHeaterNHK$541.00
SeatOptions
ClothSportSeat/BlackBF/X9$X
HoundstoothClothSportSeat/BlackH5/X9$176.00
ColorOptions
LowVolcolorsnotavailablewithRamBox
F8GreenPFQ$
FrostbitePCA$
GoMangoPVP$
GranitePearlCoatPAU$
HellraisinPCD$
IndigoBluePBM$
OctaneRedPearlCoatPRV$
PitchBlackClearCoatPX8$
SinamonStickPEC$
SmokeShowPAE$
TorRedClearCoatPR3$
TripleNickelClearCoatPSE$
WhiteKnuckleClearCoatPW7$
TotalDeliveredPricewithoptionsPerContract$27,859.08
Packet Page Number 90 of 240
G7
CITY COUNCILSTAFF REPORT
Meeting Date November 23, 2020
REPORT TO:
Melinda Coleman
REPORT FROM:StevenLove, Director of Public Works/City Engineer
Scott Schultz, Utility/Fleet/Parks Superintendent
PRESENTER:Steven Love
AGENDA ITEM:
PurchaseTwo Park Maintenance Machines
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
TheCity ofMaplewood’s proposed2021-2025Capital Improvement Plan (CIP) identifies the
replacementof two park maintenance machines.City Council approval is needed to move forward
with this purchase.
Recommended Action:
Motion to approve the purchase of two park maintenance machines and direct the Mayor and City
Manager to enter into acontract with MTI/Toro for the purchaseunder MN State Contract #178432
in the amount of $166,787.50.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$166,787.50.
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:The proposed 2021-2025 CIP identifies
$170,000.00 for the replacement of the old units. The cost for this purchase less the trade in value
of the old units($19,500.00) is $166,787.50. This is $3,212.50less than the identified CIP amount.
The savings will go into the fleet fund towards other 2021CIP fleet purchases. The Finance Director
has reviewdthe fleet fund balance and there are sufficient funds to move forward with this
purchase.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The new park maintenance machineswill increase work efficiencies and better serve thecurrent
and future needs of ourpublic works operations.
Packet Page Number 91 of 240
G7
Background
The 2007 park maintenance machine is the largest mower in the park maintenance fleet. It cuts a
16 foot path and is utilized every day during the mowing season throughout the parks system.This
mower is a high wear piece of equipment with high engine hours (4223 engine hours). The high
engine hours result in high repair costsand it is no longer effective to operate.
The 2013 park maintenance machine performs year round maintenance throughout the park
system. In winter it is equipped with a snowblower and broom for snow removal and ice rink
maintenance throughout the City. During the mowing season it is utilized 5 days a week cutting
grassthroughout the parks system.This mower is a high wear piece of equipment with high engine
hours (2485engine hours). The high engine hours result in high repair costs and it is no longer
effective to operate.
Staff is requesting this equipment be ordered prior to January 1, 2021 to lock in the lowest contract
pricing and establish an earlier build date. The City would acceptdelivery and be invoiced for this
purchase in 2021. The following is a summary of the costs for the replacements:
2021 Toro GM 4000 (Machine and Attachments $88,179.34
2021 Toro GM 5900 (Machine)$98,108.15
Trade in Value of Both Old Machines-$19,500.00
Total Purchase Cost $166,787.50
Attachments
1.Quote/Specs from MTI/Toro
2.2021CIP Sheet
Packet Page Number 92 of 240
G7, Attachment 1
Toro Equipment Proposal
City of MaplewoodQuote Date:11.11.2020
Quote Id#Q00549
Award Price Type:stcnt
Contract #n/a
Thank you for allowing us the opportunity to partner with you on your equipment needs. We are pleased to submit this
equipment proposal for your review. All of the proposed Toro equipment meets, or exceeds, ANSI Safety Specifications.
Unit Award Extended Award
QuantityModel #Product Name
PricePrice
$65,995.33$65,995.33
130609Groundsmaster 4000-D (T4)
130669Universal Sunshade, White$587.28$587.28
1315224WD Flow Divider Kit$383.96$383.96
130414North American Road Light Kit$798.42$798.42
130691Lights Adapter Kit$167.35$167.35
Tektite Cab for GM 4000-D includes strobe, wiper,
1misc
$9,752.00$9,752.00
defrost fan, rear wiper, mirrors and heater
$10,495.00$10,495.00
1900456
Snowblower for GM 4000
$97,445.80$97,445.80
131698Groundsmaster 5900 (T4)
130669Universal Sunshade, White$587.28$587.28
131701Auxiliary Braking System$75.07$75.07
1xx-ueLess trade in Jacobsen HR9016-7052801655-$11,000.00-$11,000.00
Less trade in Jacobsen R311t-0697102100 with
1xx-ue-$8,500.00-$8,500.00
cab and blower
MN State Contract # 178432
Award Price Subtotal
$166,787.50
Award Price Total
$166,787.50
New Toro Commercial Equipment includes a Two (2) Year Manufacture Warranty
Net 30 day (if not financed)
Please do not hesitate in contacting us with any questions.
Bob Frank, SCPSMandi Prinsen, SCPS
Outside Sales Representative
Inside Sales Representative
612-877-0837
800-492-6344
Packet Page Number 93 of 240
Attachment 1
mandi.prinsen@mtidistributing.com
bob.frank@mtidistributing.com
MTI Distributing, Inc. 4830 Azelia Avenue North, Suite 100 Brooklyn Center, MN 55429
Packet Page Number 94 of 240
G7, Attachment 2
DRAFT
thru
20212025
Capital Improvement Plan
Cityof Maplewood, Minnesota
Project #
PW17.02
Project Name
16' Park Mower
Public Works
Department
Equipment
Type
7 yearsPublic Works Director
Useful LifeContact
Equipment: PW Equip
Category
3 Important
Priority
Status Active
Total Project Cost:$90,000
Description
The 2007 Jacobsen mower, Unit 660, is due for replacement in 2021.
Justification
The 2007 mower is due for replacement. This is the largest mower in the park maintenance fleet. It cuts a 16 foot path and is utilized every day
during the mowing season throughout the parks system. This machine has high engine hours and is showing heavy wear. It is inefficient and no
longer cost effective to operate.
Expenditures20212022202320242025Total
Equip/Vehicles/Furnishings 90,00090,000
90,00090,000
Total
Funding Sources20212022202320242025Total
Fleet Management Fund 90,00090,000
90,00090,000
Total
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
80
Packet Page Number 95 of 240
G7, Attachment 2
DRAFT
thru
20212025
Capital Improvement Plan
Cityof Maplewood, Minnesota
Project #
PW18.22
Project Name
Two Park Maintenance Machines
Public Works
Department
Equipment
Type
10 yearsPublic Works Director
Useful LifeContact
Vehicles
Category
2 Very Important
Priority
Status Active
Total Project Cost:$160,000
Description
Two park maintenance machines, Units 658 and 659 are scheduled for replacement.
Justification
Two 2013 park maintenance machines are in need of replacement. These two machines perform year round maintenance throughout the parks
system. In the winter season they are equipped with snowblowers and brooms for snow removal and ice rink maintenance throughout the City.
During the mowing season the machines our out in the system five days a week cutting grass. These are high wear machines. The 2013 models
have high engine hours and are in need of costly repairs. They are no longer cost effective to operate.
Expenditures20212022202320242025Total
Equip/Vehicles/Furnishings 80,00080,000160,000
80,00080,000160,000
Total
Funding Sources20212022202320242025Total
Fleet Management Fund 80,00080,000160,000
80,00080,000160,000
Total
Budget Impact/Other
There will be a positive impact on the fleet operating budget due to lower maintenance costs.
92
Packet Page Number 96 of 240
G8
CITY COUNCILSTAFF REPORT
Meeting Date November 23, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
PRESENTER:
Steven Love
AGENDA ITEM:Resolution of Intent to ReplaceSterling Street Bridge (Bridge No. 92252) in
the City of Maplewood, City Project 16-25
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
A resolution of intent to replace a bridge is needed to accompany theapplication for State Bridge
Bond Funds. The City Council will consider approving a Resolution of Intent to ReplaceSterling
Street Bridge (Bridge No. 92252) in the City of Maplewood, City Project 16-25.
Recommended Action:
Motion to approve the Resolution of Intent to Replace,Sterling Street Bridge(Bridge No. 92252) In
the City of Maplewood, City Project 16-25.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:The draft 2021-2025 Capital
Improvement Plan (CIP) shows the Sterling Street Bridge being replaced in 2021. The estimated
total CIP project cost is $1,300,000 and is funded primarily byState Bridge Bond Funds.This
project is also eligible to be funded through Municipal State Aid depending on the success of the
Bridge Bond Fund application and the amount of available State Bridge Bond Funds.The draft
engineering cost estimate is currently $1,000,000 and staff will continue to refine this estimate as
we work with State Aid on final plan approval.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The Sterling Street Bridge is an important part of the City’s infrastructure and isin need of
replacement.This resolution is needed as part of theapplication for State Bridge Bond Funds for
the replacement of the Sterling Street Bridge.
Packet Page Number 97 of 240
G8
Background
The City of Maplewood is responsible for five bridges located throughout the City.The Sterling
Street Bridge over Fish Creek was built in 1942.The latest inspection report gave this bridge an
“unofficial”sufficiency rating of 29.1out of 100 indicating the bridge is in need of replacement.In
2018, MnDOT recommendedthat the posted load rating be reduced. New load rating signs were
installed byMaplewood’s Public Works Department.
On October 24, 2016, the City Council signed a work orderfor professional design services with
Bolton & Menk, Inc. The proposed design is to replace the old wooden bridge with a concrete box
culvert. This designwill resultin reduced construction and long term maintenance costs over a
traditional bridge design.
While working with our partners at State Aid and Ramsey Washington Metro Watershed District
(RWMWD), it was identified during the design process that a variance from State Aid wasneeded.
The variance requestwastokeep the vertical curve for the centerline of the road at the same
elevation as the existing road profile. Thisallowsfor the proposed concrete box culvert and
roadway to be constructedwith minimal impact to the current flood plainby minimizing the amount
of fill required.The State Aid variance request was granted in 2019.
The City is planning on submitting an application for State Bridge Bond Funds for the replacement
of the Sterling Street Bridge. As part of the application for State Bridge Bond Funds, a resolution of
intent for the replacement of the Sterling Street Bridge is needed. Staff recommends the approval
of the attached resolution.
Attachments
1.Resolution of Intent to Replace the Sterling Street Bridge (Bridge No. 92252) in the City of
Maplewood, City Project 16-25
2.Draft 2021-2025 CIP Plan
Packet Page Number 98 of 240
G8, Attachment 1
RESOLUTION
OF INTENT TO REPLACE THE STERLING STREET BRIDGE
(BRIDGE NO. 92252) IN THE CITY OF MAPLEWOOD, CITY PROJECT NO. 16-25
WHEREAS, the City of Maplewood has reviewed the pertinent data on the Sterling Street
Bridge, Bridge No. 92252, and
WHEREAS, according to the latest inspection performed by Ramsey County, the bridge has
an “unofficial” sufficiency rating of 29.1, and
WHEREAS, the City of Maplewood has identified Bridge No. 92252 as a high priority bridge
that is in need of replacement.
NOW, THEREFORE, BE IT RESOLVED, that the Sterling Street Bridge, Bridge No. 92252,
is a high priority bridge and the City of Maplewood intends to replace it as soon as possible when
funds are available.
STATEMENT OF PURPOSE. The purpose of this resolution is to meet the requirements for
the Minnesota Department of Transportation, Office of State Aid, and use the state transportation
bond funds for bridge replacement. In order to be eligible for bridge bond monies, local units of
government are required to adopt a resolution of proposed bridge replacement projects for the next
five years.
rd
Adopted by the City Council on this 23day of November, 2020.
Packet Page Number 99 of 240
G8, Attachment 2
thru
20212025
Capital Improvement Plan
Cityof Maplewood, Minnesota
Project #
PW16.25
Project Name
Sterling Street Bridge Replacement
Streets
Department
Improvement
Type
50 yearsPublic Works Director
Useful LifeContact
Street Construction
Category
1 Critical
Priority
Status Active
Total Project Cost:$1,300,000
Description
The Sterling Street Bridge is an existing timber bridge that crosses Fish Creek and is proposed to be replaced in 2021.
Justification
The bridge on Sterling Street in south Maplewood is in need of replacement in the coming years and programmed for a 2021 replacement in
accordance with the council adopted bridge program. State Bridge Funds are expected to pay for a majority of the cost of the project once it
qualifies for funding as a result of its condition. Timing for this project depends on the condition of the bridge and available state funding.
Expenditures20212022202320242025Total
Construction/Maintenance 1,300,0001,300,000
1,300,0001,300,000
Total
Funding Sources20212022202320242025Total
Municipal State Aid 115,000115,000
State Grants 1,185,0001,185,000
1,300,0001,300,000
Total
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Budget Items20212022202320242025Total
Maintenance-1,000-1,000-1,000-1,000-4,000
-1,000-1,000-1,000-1,000-4,000
Total
Packet Page Number 100 of 240
G9
Packet Page Number 101 of 240
G9
Packet Page Number 102 of 240
G9, Attachment 1
Tubman
Mayor Marylee Abrams
Mayor
City of Maplewood Mayor's Office
Packet Page Number 103 of 240
G9, Attachment 2
Department of Public Safety
Minnesota Office of Justice Programs
2021 Minnesota Byrne Justice Assistance
Grants (JAG) Criminal and Juvenile Justice
Intervention Grant Program
GRANT REQUEST FOR PROPOSALS (RFP)
Packet Page Number 104 of 240
G9, Attachment 2
Table of Contents
Request for Proposals (RFP)Part 1: Overview................................................................................................................. 2
1.1 General Information............................................................................................................................................... 2
1.2 Program Description .............................................................................................................................................. 2
1.3 Minnesota’s Commitment to Diversity and Inclusion. ........................................................................................... 2
1.4 Funding and Project Dates..................................................................................................................................... 2
Funding..................................................................................................................................................................... 2
Project Dates ............................................................................................................................................................ 3
1.5 Eligible Applicants and Priority Populations........................................................................................................... 3
1.5 Questions, Technical Assistance and Information Sessions................................................................................... 3
RFP Information Sessions ......................................................................................................................................... 3
RFP Information Webinar Dates: ............................................................................................................................. 4
RFP Part 2: Program Details and Requirements ............................................................................................................... 4
2.1 Background Information ........................................................................................................................................ 4
2.2. Eligible Projects ..................................................................................................................................................... 4
2.3 Ineligible Projects Expenses and Other Considerations ......................................................................................... 5
2.4 Project Requirements............................................................................................................................................. 5
Community and Systems Partnerships..................................................................................................................... 5
Program Evaluation .................................................................................................................................................. 5
Evidence and/or Promising Practices ....................................................................................................................... 6
2.5 Resources ............................................................................................................................................................... 6
RFP Part 3: Application Process and Instructions............................................................................................................. 7
3.1 Application Deadline.............................................................................................................................................. 7
3.2 Application Submission Instructions ...................................................................................................................... 7
3.3 Terms and Conditions, Grant Program Guidelines, OJP Grant Manual ................................................................. 7
3.4 Federal Grants Application Requirements ............................................................................................................. 7
3.5 Application Content ............................................................................................................................................... 7
RFP Part 4: Application Review Process ......................................................................................................................... 11
RFP Part 5: Post Award Requirements ........................................................................................................................... 11
RIGHT OF CANCELLATION .............................................................................................................................................. 12
Appendix A- Waiver of Variable Pass-Through (VPT) Percentage
Appendix B- Federal Grantee Budget Development Guidelines
Appendix C- Application Review Form
Packet Page Number 105 of 240
G9, Attachment 2
Request for Proposals (RFP)Part 1: Overview
1.1 General Information
Grant Name: The Minnesota Byrne Justice Assistance Grants (JAG) Criminal and Juvenile
Justice Intervention Grant Program
Open for Applications: , 2020
Application Due Date: December 8, 2020 at 4:00 pm.
1.2 Program Description
The 2017 Minnesota Byrne Justice Assistance Grants strategic planning process identified criminal and
juvenile justice intervention for adults and juveniles as a public safety funding priority. Additionally,
top concerns include drug and alcohol abuse as well as addressing mental health issues, including co-
occurring issues.
The Minnesota JAG Criminal and Juvenile Justice Intervention grants seek to improve public safety by
supporting intervention activities for adults or juveniles who have had initial involvement and/or
activities that will reduce further involvement in the criminal and juvenile justice systems.
1.3 Minnesota’s Commitment to Diversity and Inclusion.
It is State of Minnesota policy to ensure equity, diversity and inclusion in making competitive grant
awards. See Executive Order 19.01.
The Policy on Rating Criteria for Competitive Grant Review establishes the expectation that grant
programs intentionally identify how the grant serves diverse populations, especially populations
experiencing inequities and/or disparities. See OGM Policy 08-02.
1.4 Funding and Project Dates
Funding
Funds authorized by 42 U.S.C. §3751(a) through the Department of Justice (DOJ), Office of Justice
Programs, Bureau of Justice Assistance, Edward Byrne Justice Assistance Grant Program.
Approximately $2.3 million in JAG funds are available. No match is required, but evidence of
community support will strengthen the application.
JAG requires that approximately 60% of funds be passed through to local units of government.
Approximately 40% of awards may go directly to nonprofits. There are two ways a nonprofit can
increase the chances of having their proposal chosen for funding:
1.Have a unit of local government be the applicant agency (fiscal agent). This governmental
entity could include the nonprofit agency as a subcontract.
2.Have all units of local government that will benefit from your programming sign a
Variable Pass-Through (VPT) waiver approving your agency’s application. See
Appendix A for waiver form.
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The JAG funding is divided intotwofunding groups with separate competitive review processes:
1)Applicantsor the lead agency* with an agency budget of $3 million or less
2)Government agencies and nonprofit organizations with budgets over $3 million
Funding Group Estimated Funding Estimated number of Estimated Range of
AmountawardsAwards
Budgets Less than $3 M$1.15Million 3-6$150,000-300,000
Budgets More than $3 M$1.15Million 3-6$150,000-$300,000
Note:
o The *Lead Agency is defined as receiving over 90% of the grant funds and may not be the
fiscal agent.
o Applying with a variablewaiver does not affect which funding group the application will be
reviewed in.
Project Dates
These projects have a two-year grant period, with a start date of approximately January 1, 2021.
Projects will need to begin operating within 90 days of award notice.
1.5 Eligible Applicants and Priority Populations
Nonprofit agencies, local units of government including cities, counties, townships, and tribal
governments are eligible to apply. Agencies working together will identify one agency as applicant
and legal grant recipient; budgets can include subgrants or contracts with partner agencies.
OJP is making a concerted effort to acknowledge and respond to the call from communities to address
current concerns and future reforms to end systemic racial practices that exist in various capacities in
law enforcement, juvenile and adult criminal justice systems, including courts, and incarceration
structures and settings. Priority will be given to applicants that are serving primarily African American
or American Indian clients and communities.
Note: Governmental applicants, if selected for funding, will have to be able to sign a certificate of
compliance with 1373 and 1644 and provide information on communication practices with
Department of Homeland Security (DHS) and Immigration and Customs Enforcement (ICE).
1.5 Questions, Technical Assistance and Information Sessions
Please submit any questions regarding this RFP by email to claire.cambridge@state.mn.us. Within
seven business days, a ll answers will be posted on the JAG RFP page If you
are unable to submit your question via email, please call 651-201-7307 for assistance.
RFP Information Sessions
OJP will offer two with Questions and Answers sessions. In the staff will
provide background on the Byrne JAG program, walk through the RFP and application requirements,
and give an overview of the application review process. At the end of each session, staff will open it
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up for questions. However, not required, prospective applicants are encouraged to participate in at
least one information session. Questions and answers from of the will be posted on
the Frequently Asked Questions page.
RFP Information Dates:
November 10, 2020 at 10:00 am – Registration Required via Zoom
November 19, 2020 at 3:00 pm - Registration Required via Zoom
RFP Part 2: Program Details and Requirements
2.1 Background Information
An intervention is a program or project that helps disrupt practice/s or behaviors of individuals or
communities with the goal of increasing their safety. Interventions happen in different settings
including communities, schools, corrections, detention centers, courts, or in the home.Research has
shown that interventions create change by:
Influencing individuals’ knowledge, attitudes, beliefs and skills;
Increasing social support; and
Creating supportive environments, policies and resources within organizations.
2.2. Eligible Projects
Examples of eligible activities includes, but arenot limited to:
Restorative practices-Providing a safe space to talk and come up with solutions (such as
restorative circles)
Diversion options- Alternative options for people other than entering the criminal justice
system
Bail reform- Removing the barrier of having enough money to be released from detention and
instead, focusing on an individual’s chances of harming others
Targeted Community Engagement through outreach and situational de-escalation
Systems change work- Getting public support to address a root cause of a problem in the
criminal justice system and educating others on the solution
Case management- Providing support around basic needs and to help a person meet their
goals
Mental health- Using mental health services as a problem solving solution(such as training
school staff and students)
Pretrial services- Supervision and monitoring of defendants during pretrial period
Reentry services- Providing support and programming for people returning from a corrections
institution
Screening and Assessment- Adding these tools to a process to correctly identify issues earlier
enough to address and give information to help with decisionmaking
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Addressing Criminogenic Needs-Targeting criminal thinking, behavior and identitythrough
cognitive behavioral interventions
Family Engagement-Focusing on the family as a whole and increased family involvement
Addresssubstance use disorder or behavioral health care- According to the National Institute
on Drug Abuse (NIDA) Prevention Principles, intervention programs addressing drug and
alcohol abuse should:
o Enhance a person’s or a community’s strengths and skills and reduces the risk of
dangers that lead to drug use
o Address all forms of drug abuse, including underage use of legal drugs
o Should be tailored to a specific population (age, gender, ethnicity)
Recidivism Reduction- Reducing a person’s chances of returning to detentionshould be using
the Risk-Needs-Responsivity Model:
o Risk – providing services that match an offender’s risk of reoffending, with most
intensive supervision and services focused on people most likely to reoffend;
o Need - focusing treatment on the causes that promote criminal behavior in a person
o Responsivity- tailoring activities and services to a person
Reducing Ethnic and Racial Disparities in Justice Systems- MN Juvenile Justice Advisory
Council’s Disparities Reduction Model
2.3 Ineligible Projects Expenses and Other Considerations
Include but are not limited to:
Capital expenses such as building improvements or facility remodeling.
Funding must supplement, not supplant state and local government funds.
Gift cards and all food expenses.
Other items unallowable with federal funds. (Reference in the DOJ Financial Guide)
2.4 Project Requirements
Community and Systems Partnerships
Since interventions rarely, if ever occur within one organization or system it is expected that the key
stakeholders of your project are invited and authentically engaged with all aspects of this process.
Genuine partnerships and collaborations involve clear roles and responsibilities. As well as for
partners to be compensated whenever possible. Grantees should work together in partnership with
relevant stakeholders, which may be systems partners, other community organizations, local public
health, businesses, or other government agencies.
Program Evaluation
Program evaluation is an important component of this grant program, it can help you understand,
verify or increase the effect of your program. It can also provide data to highlight your program’s
impact. It will also help show how the project is meeting the goals set in this application. Grantees
may use funds for staff to work on evaluation or may subcontract with external evaluation partners.
Evaluation may include, but is not limited to, developing an evaluation plan, developing data
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collection tools, collecting and analyzing evaluation data and attending in-state evaluation training
and technical assistance events. Approximately 10% of amount requested should be dedicated to
project evaluation
Evidence and/or Promising Practices
The term evidence-based means,the use of dataand information found through research. Evidence-
based practice refers to the use of research findings that are demonstrably effective. While it is the
goalto fund programs that are using evidence-based practices, we also recognize the challenges of
funding grants that are strictly implementing evidence-based programs. We will support promising
strategies that include practices that come from the local community that may be based on practice-
based evidence (PBE) and/or lived experiences of communities of color and American Indians. PBE
includes a range of approaches that develop over time through practice and experience. PBE
approaches are often embedded in the culture, accepted as effective by local communities and
support community healing from a cultural framework. Research-based projects include projects that
can be tied to and/or include elements that draw from published literature, including both qualitative
and quantitative studies.
2.5 Resources
Model programsand resources on evidence-based and best practices:
National Institute on Drug Abuse
National Institute of Justice
Crime Solutions
Cognitive Behavioral Therapy
OJJDP Model Programs Guide
Models for Change Evidence-based Practices – Information focusing on juvenile justice reform
School-wide Positive Behavioral Interventions and Supports (SWPBIS) program
Results First Clearinghouse Database – Online resource for effective social policy programs
Developing Culturally Responsive Approaches to Serving Diverse Populations
Evidence-Based Behavioral Health:
Texas Christian University Institute of Behavioral Health
Oregon Health Authority – Evidence-Based Practices and Process for Addiction and Mental
Health Services.
SAMHSA
Screening and Assessment
Evidence-Based Practices Web Guide
Urban Institute Mental Health Court Evaluation
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RFP Part 3: Application Process and Instructions
3.1 Application Deadline
All applications must be submitted using the e-grants web-based system by 4:00 p.m. on Tuesday,
December 8, 2020. Applications cannot be submitted after this time. No paper submissions will be
accepted.
3.2 Application Submission Instructions
Applications must be submitted via e-grants, the Office of Justice Programs (OJP) online grants
management system. e-grants can also be accessed via the Office of Justice Programs website. If you
have never applied for a grant with the Office of Justice Programs, create a user account by clicking on
the purple “New User” option in the login box in the upper right corner of the e-grants website and
follow instructions to fill out the profile. Contact the e-grants Helpdesk at 1-800-820-1890 if you have
login issues.
3.3 Terms and Conditions, Grant Program Guidelines, OJP Grant Manual
As part of submitting this application in e-grants the applicant agency agrees to the Terms and
Conditions of OJP Grantees for applicants as well as the JAG Program Guidelines. These address
federal and state requirements such as worker’s compensation, civil rights, affirmative action, and
data privacy. By agreeing to these in e-grants the applicant is confirming that they have the ability to
make these commitments. Applicants are encouraged to print and review these documents with the
appropriate agency staff prior to submitting the application in e-grants. If selected for funding, the
grantee will need to submit required certifications. Grantees agree to follow the OJP Grant Manual,
which provides basic information on policies and procedures for grant administration. These
documents become, by reference, part of the formal grant contract agreement.
3.4 Federal Grants Application Requirements
A DUNS (Data Universal Numbering System) number and an active registration in SAM.gov (System
for Awards Management) are requirement for these funds. Follow these instructions to register for
SAM.gov and to receive a DUNS number.
3.5 Application Content
The application consists of the following required parts; any missing part will prevent the application
from submission. Applications that
A.Project Information Form
Input this information directly into the form in e-grantsand it will be used as the cover sheet for
the application. You will need,
Contact information for the Fiscal Agent (This is the agency named in the grant contract and
responsible for the administration of the grant)
The fiscal agent’s federal and state identification numbers
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Fiscal agent’s DUNS number (see 3.4)
Contact information for the person/s responsiblefor programming, financials and contracts
Lead Agency’s (the organization receiving over 90% of grant funds and may not be the fiscal
agent/applicant) annual budget amount
Brief project descriptionand project’s geographic information
Select whether you are, attaching a Variable Pass-Through Waiver, have one in process, or are
applying without a waiver.
B.Narrative:
Address the following in a sevenpage maximum Worddocument with ¾” margins, single-spaced
and with a 12-pointfont size.When ready to submit, upload the narrativeas an attachment in e-
grants. The narrative should address the following issues (please number responses):
1.Organizational Overview (20 Points):
Brief description of agency’s mission and history. How does the proposed project fit within
the mission?
Describe your grant management experience, include if received federal funding before.
What experience do you have working with yourtarget population?
What percentage of leadership staff, board of directors and staff as a whole are Black,
Indigenous, or Persons of Color (BIPOC)? Is this percentage proportional to the BIPOC
clients served by the organization?
2.Planning Process (20 Points):
What is the need for your project? State the problem your project is addressing. Include
relevant data (such as neighborhood crime data, local historical practices, etc.) to
support the statement.
Describe how your project fills an unmet need or gap.
What is the target population and why is it the focus of your program? How many clients
will your project serve in the two year period?
If currently operating, how long has it been operating and how many clients have you
served to date?
3.Project Description (24 Points):
With the goal of increasing public safety through intervention, describe theproposed
project’s activities.
Explain how the activities provide an intervention to disrupt further criminal involvement.
Provide justification for your proposed activities. This may include lived experiences,
scholarly research, outcomes from past projects, and/or other sources.
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Include a discussion of cultural considerations and why you expect the project to be
successful with the communities engaged and served.
Describe the program structure by detailing the referral and admissions process, program
requirements and the completion and termination considerations.
Note: The project activities should be included in your work plan and budget
4.Partnerships (8 Points):
A key partner is a partner that is essential to meeting the goals of the grant program. Key
partners will have tasks in the work plan and possibly in the budget. A supportive partner does
not have specific grant related tasks.
Identify the key partners; summarize their expertise in the program area. Specify for each
if they are current, past or possible partners.
Clearly state the roles and responsibilities of each partner organization in the
implementation and continuation of this project.
Nameany othercommunity agencies, correctional institution(s), probation systems, or
other partners that support this project.
5.Evaluation (8 Points):
Program evaluation can help you understand, verify or increase the effect of your program. It
can also provide you data to highlight your program’s impact. In addition,it will build your
capacity to evaluate your own programs and/or projects in the future.
If your program is new, what is your plan to evaluate the implementation of your
program?
Provide an overview of the plan to measure the impact of the project. What changes do
you expect to see in knowledge, attitudes, behaviors, skills, etc. of participants?
If the change can be measured, how will these changes be measured (thinking skills tests,
drug tests, etc.)?
When and by whom will this data be collected?
If this is a current program, what are some current outcomes? How do these outcomes
support the proposed program? What is the plan for evaluation moving forward?
C.Work Plan/Outcomes (16 Points):
Applicants must complete a work plan, which will be used as a roadmap throughout the life of the
grant and used as the basis for quarterly project reporting. The work plan allows you to describe the
day-to-day activities of a project. Download the work plan template from theWork Plan form in e-
grants and make a copy of the template for each project objective.
The plan should include detail on specific activities, purpose of the activity, number of sessions/
persons served, frequency and duration of activities and intended results or outcomes. The activities
and their intended effect should expand on the goal and activities described in the narrative. You will
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2021Minnesota Byrne JAGCriminal and Juvenile Justice InterventionGrant ProgramRFP
also include how you will measure the success of the program. Upload the completed work plan into
the Work Plan form in the e-grants application.
D.Budget (4 Points):
Your budget should be consistent with your narrative and work plan, making it clear how each of the
activities will be funded. The budget will cover a two-year period and all expenses must be listed and
directly chargeable to the grant. When estimating costs, please show your calculations by including
quantities, unit costs and other details. Only include grant funded expenses in the budget
descriptions.
Enter the budget directly into e-grants. Directions for entering the budget are available in the
Application Guide. The Budget Detail Requirements in Appendix B will show you examples and
specific requirements for each of the line items.
Budget line items include:
Personnel, Payroll Taxes & Fringe, Contract Services, Travel, Training, Office Expenses, Program
Expenses, and Other Expenses. Not all line items need to be used.
Staffing considerations:
Staff positions in budget must be clearly linked to activities in the work plan.
JAG funded staff must keep detailed time tracking records of hours worked on grant
activities.
Funding full time positions rather than percentages of numerous staff is preferred and will
simplify your record keeping.
E.Indirect costs and Documentation
Indirect costs, often referred to as overhead, are costs shared by the organization as a wholeand
most often are not able to be broken down within each program of the organization.Indirect costs
can be requested in one of the following ways:
1.Budget expenses directly in the applicable budget categories.
2.Use the federally allowed de minimus rate of 10% of Modified Total Direct Costs (MTDC).
MTDC calculation excludes equipment, rental costs, participant support costs (Direct Client
Assistance), and the portion of each subcontract in excess of $25,000.
3.Use your federally approved indirect cost rate. If the federally approved indirect cost rate has
expired then indirect costs must be directly charged in appropriate budget categories.
Using the Indirect Rate Documentation form in the application, you will calculate and requestthe
indirect costs amount entered in your application’s budget. Complete either the MDTC or federal
rate request form and if using a federally approved rate upload a current copy of a current indirect
costs agreement.
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F.Organizational Financial Information Form
This required formincludes providing the fiscal agency’s finance information and accounting
practices. You will need the agency’s fiscal year information, total revenue, federal expenditures as
well as information on specific accounting practices. All applicants with total annual revenues of
$50,000 or more and less than $750,000 will need to upload the most recent IRS Form 990; applicants
with total annual revenue of over $750,000 will need to upload the most recent certified annual
audit. If an audit is required, you will also need to upload management letters and corrective actions
if issued.
G.Variable Pass-Through (VPT) Waiver Request Form
This is an optional form, if you are a nonprofit that would like to be eligible to be counted as a pass-
thru applicant. Have all units of local government that will benefit from your projectsign theVPT
waiver approving your agency’s application.The governing body and/or the highest-ranking official of
the local government entitymust sign the waiver. Signing a waiver does NOT constitute a co-
applicant. A co-applicant would be named within the application.
RFP Part 4: Application Review Process
This is a competitive application process. A review committee made up of community and systems
members will read and rate applicationsusing a 100-point scale. The reviewers will meet and discuss
the proposals and then put forth their recommendations. Please see Appendix C for the review sheet
that reviewers will be using to score.
A final staff review will consider geographic locations, coordination with other federal, state, and local
funding and past grantee performance. Timeliness and completeness of past grant financial and
progress reporting is also considered. The Commissioner of Public Safety will make the final funding
decisions and award notification will be by mail and email to applicants.
RFP Part 5: Post Award Requirements
Pre Award Risk Assessment and Financial Review. In accordance with state and federal grant
management policies it is required to consider a grant applicant's past performance before
awarding subsequent grants to them. State policy requires states to conduct a financial review
prior to a grant award made of $25,000 and higher to a nonprofit organization. The necessary
information for these is provided in the financial information form in the application.
Minnesota’s Commitment to Diversity and Inclusion in Procurement
The State of Minnesota is committed to diversity and inclusion in its public procurement
process. The goal is to ensure that those providing goods and services to the State are
representative of our Minnesota communities and include businesses owned by minorities,
women, veterans, and those with substantial physical disabilities. Creating broader
opportunities for historically under-represented groups provides for additional options and
greater competition in the marketplace, creates stronger relationships and engagement within
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our communities, and fosters economic development and equality.
To further this commitment, the Department of Administration operates a program for
Minnesota-based small businesses owned by minorities, women, veterans, and those with
substantial physical disabilities. For additional information on this program, or to determine
eligibility, please call 651-296- 2600 or goto the OEP website.
Grant Contract Process.After being selected for funding, OJP staff will work with the applicant
to negotiate a final budget.The formal grant contract consists of the Grant Agreement, the
Terms and Conditions, the Program Guidelines, as well as the work plan and budget.The Grant
Agreement will be initiated, signed by grantee and OJP, and once fully executed it is then a
legally binding agreement. Grant agreements not signed within 30 days of receipt may be
canceled.
Progress Reporting. Grantees will be required to submit regular narrative reports and data in a
prescribed manner. Grantees will also submit reports directly to the Federal Bureau of Justice
Assistance (BJA) using the Performance Measurement Tool (PMT).
Grant Payments. This is a cost reimbursement grant.Grantees will only be paid for eligible
expenses (after the grant contract is fully executed) that are incurred and are consistent with
the negotiated budget.
OJP Grant Manual. Grantees, grantee subgrants and contracts agree to follow the OJP Grant
Manual as part of the application process. The manual is a resource for how our office
manages grants and covers topics such as grant administration policies, program modification
policies, general accounting requirements, etc.OJP Grant Manual
RIGHT OF CANCELLATION
The State reserves the right to cancel this solicitation if it is considered to be in its best interest.The State
reserves the right to negotiate modifications to the application or to reject any and all applications received as
a result of this Request for Proposals. The State does not intend to award a grant contract solely on the basis of
any response made to this request, or pay for information solicited or obtained.
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Waiver of VariablePass-Through (VPT) Percentage
Minnesota Public Safety-Office of Justice Programs
202 FederalByrne JAG
Criminal and Juvenile Justice InterventionGrant Funds
Thenonprofit, ________________________________, is applyingto the MinnesotaOffice of
Justice Programs fora 202 Byrne JAGCriminaland Juvenile JusticeIntervention Grant.
One requirement of theByrne JAG grant is thatstatespass throughapercentage offundsto local
units ofgovernment.
The signers ofthis waiver represent governmental units eligible to apply for these fundsand
recognize that these funds are 1) set aside for local government use, 2) that the project being
proposed by this nonprofit will provide a direct local benefit and 3) signing this allows this entity
to receive funds (if awarded) set aside for local units ofgovernment.
NOTE:The waiver must besigned by the governing bodyand/or thehighest ranking official of
the local government entity.
Local Government
Representative Name:
Title:
Department:
Signature:
Date:
Local Government
Representative Name:
Title:
Department:
Signature:
Date:
Local Government
Representative Name:
Title:
Department:
Signature:
Date:
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Minnesota Office of Justice Programs
Federal Grantee Budget Development Guidelines
The goal of the budget is to provide a clear and concise description ofthe expenses requested to support
the activities in your grant application. A successful budget will show what each grant expense is, how
much it costs and the calculation used to get that amount.
Use these guidelines along with the OJP Grant Manual to describeyour grant budget in the application in e-
grants.
KEY THINGS TO LOOK FOR WHEN REVIEWING YOUR BUDGET:
The expense is allowed (Checked the grant manual and the RFP to verify)
The staff arein the narrative and work plan
The job titles in the budget match the job titles in the narrative
Hourly wage amount and % charged to the grant are included
The benefits are named in the fringe detail
Contractor fees do not exceed $650/day or $81.25/hour
Allocation calculations areincluded for expenses not charged 100% to the grant
Mileage rate is included
Each grant expense is clearly described with name, cost and calculation
All expenses inside the description box add up to the award amount
Did NOT include, “other” “etc.” or “miscellaneous” in a description
Indirect amount is used from the appropriate request form (included in e-grants application)
OVERALL BUDGET ITEMS
Allowability: Refer to the RFP for what ISand what is not IS NOT allowable. Specificto the JAG funds,
capital expenses such as building improvements, gift cards, food and prepayments are some of the
unallowed expenses.
Allocation Methods: Expenses solely tied to the grant can be charged at 100% to the grant. Charge any
other shared expense (rent, maintenance, utilities etc.) by using an allocation method. For examples of
the various allocation methods used, see the OJP Grant Manual page 26. If using an allocation method you
will upload your organization’s allocation method explanation in the Organization’s Financial Information
form in the application.
Contract and Bidding Requirements – Non-governmental grantees: Any services and/materials using
grant funds over $10,000 require a bidding process. See the Contract and Billing Documentation for the
specific requirements.
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BUDGET DETAIL REQUIREMENTS BY BUDGET CATEGORY
PERSONNEL
List all staff charged to the grant separately in their own line item
For each staff include their job title, FTE % being charged and hourly rate
For staff with multiple job duties include the dutiesand percentagescharged
o For example, Program Director-10% of time on program oversight and 20% on evaluation
Example budget line:
PAYROLL TAXES AND FRINGE
List the fringe benefits chargedto the grant
Include the specific positions being covered and at what rate
Taxes and fringe charges are allowedonlyfor staff paid with grant funds
The amount of taxes and fringe charged to the grant needs to match the amount of the FTE
that is charged to the grant
o For example- The program director has 30% of their time charged to the grant,
which meansthat only 30% of their taxes and fringe is allowed to be charged
Example budget line:
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CONTRACT SERVICES
A contract is required for a service to be considered a contract
List each contracted serviceinits own line item and therates provided for the service
All contracts of $5,000 or more require prior OJPapproval
Contractor fees cannot exceed $650/day or $81.25/hour
Example budget line:
TRAVEL
Include the anticipated mileageamount and rate used for the life of the grant
If a shared vehicle, such asa vanis usedfor grant activities, then those costs (mileage and
maintenance) can either be charged using an allocated rate or bytheactual mileage used
by grant program (tracked in a travel log), whichever is less.
Example budget line:
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TRAINING
Include the cost of eachtraining/s
Include travel costs related to training/s
Transportation, hotel and meal per diem are allowed and should be charged in accordance with
the State of Minnesota Travel Policy.
Examplebudget line:
OFFICE EXPENSES
Include the allocation calculation
List each expense’s estimated costs and the amount charged to the grant
Expenses only used for grant funded activities can be charged at 100% to the grant
o For example, the full price of a new computer for a 1 FTE grant staff
Example budget line:
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PROGRAM EXPENSES
List each expense type in their own line item i.e. client support expenses, curriculummaterials
For each program expense type, include the specific expenses and estimated costs with
calculations
Examplebudget line:
INDIRECT COSTS
Refer to the Indirect Costs Overviewfor more information
Include either the federally approved indirect rate or the 10% de minimis
Use the indirect amount from the appropriate request form
o Federally Approved Indirect Cost Rate Request form
o 10% De Minimis Indirect Cost Rate Request Form
Include a detailed list of expenses that are not normally broke out by program that are
included in the indirect costs
Exclude any expense that is somewhere else in the budget
Example budget line:
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Rating and ScoreDescription
Excellent (4)Outstanding level of quality; significantly exceeds
all aspects of the minimum requirements; No
significant weaknesses.
Good (3)Good Response, meets minimum requirements;
significant weaknesses, but correctable.
Marginal (2)Lack of essential information; low probability for
success; significant weaknesses.
Unsatisfactory (1)Fails to meet minimum requirements; needs major
revision to make it acceptable.
Points Awarded
Criteria (1-4) Weight Total Points
Organization Overview
Organization has a strong history in the
community and the project is aligned with
the mission. 4
Organization has a solid grant management
experience, including managing federal
funds. 4
Organization has a long history of working
with their target population. 4
The organization's BIPOC leadership and
staff make up over 50% of the staff. Or the
staff racial make-up is proportional to the
clients served. If yes award, 8 points if no
award zero points. 8
020%20
Planning Process
Proposal provides a description and
relevant data for the need for an
intervention project. 4
Proposal demonstrates how the project
will meet the need. 4
Proposal defines the population that will
be engaged. Reason is provided for why
the population is the focus. 4
Proposal is serving a priority population,
African American or American Indian
clients. If yes, award 8 points. If no award
zero. 8
020%20
Project Description
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Activities are described and support is
provided to show how the activities will
prevent further involvement in the justice
system.X2 8
Proposal provides reason and support for
the proposed activities, including lived
experiences, scholarly research, outcomes
from past projects, and/or other sources. 4
Applicant addressescultural considerations
in explaining why they expect the project
to be successful with their target
population being served.x28
The program structure is detailed and is in
line with the project's description. 4
024%24
Partnerships
A description of all key partners is
provided, including their area/s of
expertise. 4
The roles and responsibilities are for all key
partners are described. 4
8%8
Evaluation
If this is a new program, the evaluation
plan is detailed and clear. If a current
program, outcomes are provided and
supportive of the proposed program. The
plan moving forward is also detailed and
clear. x28
8%8
Work Plan
For each objective, the work plan includes:
a brief description of the activity; purpose,
frequency & outputs, timeline, person/s
responsible (including external partners).
The definition and proof of success. 4
Activities are clear and feasible. 4
Work Plan mirrors project description. 4
The activities will reduce further
involvement in the criminal or juvenile
justice system. 4
16%16
Budget
Budget matches the project description
and work plan. 4
4%4
TOTAL: 100% 100
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CITY COUNCILSTAFF REPORT
Meeting Date November 23, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Shann Finwall, AICP, Environmental Planner
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: Solid Waste Management Ordinance
a.Ordinance Repealing the Solid Waste Management Ordinance and
Creating a New Solid Waste Management Ordinance
b.Resolution Authorizing Publication by Title and Summary (4 Votes)
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Solid Waste Management ordinance must be amended to accommodate the new recycling
contract which requires that all multiple-family dwellings are covered by the City’s recycling
program.
Recommended Action:
a.Motion to adopt the ordinance repealing the Solid Waste Management ordinance and creating a
new Solid Waste Management ordinance.
b.Motion to adopt the resolution authorizing publication by title and summary (4 votes).
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The Solid Waste Management ordinance creates operational effectiveness by protecting public
health and safety and promoting City cleanliness and livability. It is also an important component of
the City’s green infrastructure - the purpose of which is to achieve a reduction in waste generated
by using best management practices to protect air quality, water quality, and natural resources. City
Council action is required for all ordinance amendments.
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Background
June 12, 2012: The City Council adopted the current Solid Waste Management ordinance and
standards.
May 20, 2019: Maplewood released a Request for Proposal (RFP) for new residential trash and
recycling contracts.
September 9, 2019: The City Council authorized 5-1/2 year contracts for new residential trash
hauling with Republic Services and residential recycling collection with Tennis Sanitation.
February 26, 2020: The Environmental and Natural Resources (ENR) Commission recommended
approval of the new Solid Waste Management ordinance.
Solid Waste Management Ordinance and Standards
The Solid Waste Management ordinance and standards were adopted after the City organized its
trash hauling in 2012.
Ordinance Amendment: The city has the authority to enact ordinances for these purposes
under Minnesota Statutes, section 412.221, subdivision 22, which requires the City Council to
provide for or regulate the disposal of garbage and other solid waste. The Solid Waste
Management ordinance includes regulations for trash and recycling for single-family, multiple-
family, and commercial properties; and licensing requirements for all haulers.
Standards: The initial Solid Waste Management standards were reviewed and approved by the
City Council in 2012. The standards are designed to assist in the implementation of the
ordinance including procedures for storage, collection, and transportation of solid waste. The
ordinance allows the City Manager or his or her designee to amend the standards to address
new or modified procedures which are not contrary to the ordinance.
Multiple-Family Recycling Amendments
The City Council approved the release of an RFP for new trash and recycling contracts last year.
The RFP outlined that all multiple-family dwellings would be required to use the City of
Maplewood’s residential recycling program. The new 5-1/2 year contract with Tennis Sanitation for
single and multiple-family recycling includes this requirement. The language was added to increase
multiple-family recycling rates, improve the City’s recycling program, and allow for better
management of the City’s overall solid waste program.
The current Solid Waste Management ordinance allows multiple-family dwellings to supply their
own recycling service. They can do this by opting into the City’s recycling program or hiring a
licensed hauler to collect recyclables from the property. There are approximately 6,219 multiple-
family dwelling units in Maplewood, including townhomes, manufactured homes, and apartments.
Of those, five developments with approximately 800 multiple-family dwelling units have not opted
into the City’s recycling program.
The new Solid Waste Management ordinance requires that all multiple-family dwellings be included
in the City’s recycling program, unless they had opted out as of the date of the new ordinance.
Those properties can remain opted out of the City’s recycling program under the following
conditions:
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1.Sale of Property. Upon the sale of the multiple-family dwellings. New property owners will be
included in the city’s recycling program.
2.Recycling Fee. The city’s recycling fee shall not be invoiced to multiple-family dwellings that
have opted out of the city’s recycling program as of the date of the new ordinance.
3.Collection Service Required. The owner of a multiple-family dwellings shall make available to
the occupants of all dwelling units on the premise services for the collection of designated
recyclables.
4.Recycling Information Required. The owner of a multiple-family dwellings shall provide
recycling information to the occupants of each dwelling unit on the property consistent with
the City of Maplewood Solid Waste Management Standards.
5.Responsibility for Providing and Maintaining Recycling Containers. The owner shall assure
adequate recycling containers are provided and maintained by the independent contractor.
6.Transportation and Disposal. Upon collection by the owner’s independent hauler, that person
shall deliver the designated recyclables to a recyclable material processing center, an end
market for sale or reuse, or to an intermediate collection center for later delivery to a
processing center or end market. It is unlawful for any person to transport for disposal or to
dispose of designated recyclables in a mixed municipal solid waste disposal facility.
7.Annual Report. The owner or manager of a multiple-family dwellings shall file an annual
report with the city by January 31 of each year on a form detailed in the City of Maplewood
Solid Waste Management Standards.
8.Opting Into the City’s Recycling Program. Any multiple-family dwellings that had opted out of
the city’s recycling program as of the date of the new ordinance can opt back into the city’s
recycling program at any time. Once a multiple-family dwellings has opted back into the city’s
recycling program, they may not opt out again.
Other Solid Waste Management Amendments
It has been eight years since the Solid Waste Management ordinance was adopted. For this
reason, the ENR Commission reviewed the ordinance for additional changes needed based on new
policies, regulations, and contract language. Following is a list of the substantial ordinance
amendments:
1.Multiple-family recycling dumpsters - allowing for the collection of recycling in recycling
dumpsters in addition to carts as outlined in the City’s recycling contract.
2.Hours of collection – 6 a.m. to 6 p.m. for all trash and recycling collection, instead of “as
stated in the contract”.
3.Payment of fees – adding language that details how the recycling fee is added to residential
and multiple-family water bills.
4.Small business and church recycling – adding language that details how small businesses
and churches can opt into the City’s recycling program and allowing the collection of
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recycling in dumpsters and carts from those properties as outlined in the City’s recycling
contract.
5.Commercial building recycling – add language to ensure commercial buildings are collecting
recyclable materials in accordance with state law and county policy.
6.Organics – adding language about food scrap recycling.
7.Delinquent accounts – delinquent accounts are defined as an account that is three months
past due. The city-contracted trash hauler can impose administrative service fees on bills that
are delinquent per the City’s trash contract. The city-contractor can request that the City
assess delinquent accounts that are six months or more past due.
8.Licensing – amending the auto liability coverage amounts from $5 million down to $1 million
to be consistent with neighboring City licensing requirements.
Solid Waste Management Standards
The Standards serve as instructions for residents to follow as part of the solid waste collection
system and do not replace or supersede city ordinance. Once the Solid Waste Management
Ordinance amendments are adopted, City staff will review the Solid Waste Management Standards
for needed changes.
Attachments
Ordinance Repealing the Solid Waste Management Ordinance and Adopting a New Solid
Waste Ordinance
Solid Waste Management Ordinance (Redlined as Amended)
Resolution Authorizing Adoption by Title and Summary (4 Votes)
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ORDINANCE NO. _____
An Ordinance Repealing the Solid Waste Management Ordinance and Creating a New
Solid Waste Management Ordinance With Certain Modifications
The Maplewood City Council ordains as follows:
Section I. This section repeals the Solid Waste Management ordinance, Chapter 30, Secs. 30-
1 to 30-105 and replaces them with a new Solid Waste Management ordinance.
Article I. – In General (Residential, Multiple-Family, Commercial)
Sec. 30-1 - Purpose
The city’s goal is to improve solid waste management and to serve the following purposes:
(a)Achieve a reduction in waste generated.
(b)Encourage the separation and recovery of materials and energy from waste.
(c)Ensure the protection of public health and safety and promote city cleanliness and
livability.
(d)Promote best management practices in solid waste management to protect air quality,
water quality, and natural resources.
(e)Be consistent with the requirements of the State statutes, State rules and Ramsey
County ordinances, and with State and Ramsey County solid waste plans.
(f)Provide high quality solid waste and recycling services in the most cost-effective manner
possible.
(g)Coordinate solid waste management among political subdivisions.
The city has authority to enact ordinances for these purposes under Minnesota Statutes, section
412.221, subdivision 22, which requires the city council to provide for or regulate the disposal of
garbage and other solid waste. The City Manager or his or her designee shall have the
authority to develop policy standards concerning the management of the Solid Waste
ordinance. These standards shall not be contrary to this division.
Sec.30-2 - Definitions
The following words, terms and phrases, when used in this ordinance, shall have the meanings
ascribed to them in this ordinance, except where the context clearly indicates a different meaning:
Additional/overflow garbage means garbage in excess of the capacity of the city-provided garbage
cart with the lid in the fully closed position.
Appliances include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers,
humidifiers, stoves, ranges, hot water heaters, water softeners and other, similar large household
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items that require electricity and/or special processing under Minnesota laws, but do not include
“electronic waste.”
Bulky waste means all large, bulky household materials which are too large for one person to pick
up and/or do not fit within the city-provided garbage cart, and include (but are not limited to)
carpeting and padding, mattresses, chairs, couches, tables, appliances and car parts including
wheels, rims and tires.
City-contracted garbage hauler is the company that the city contracts with in accordance with
Minnesota Statutes, section 115A.94 to provide residential garbage collection and disposal
services in the city. The city-contracted garbage hauler is the sole garbage hauler for single-
family residential properties in the city, and for other properties that the city has allowed to
opt-in to the city-contracted garbage hauler service.
City-contracted recyclables hauler means the hauler(s) contracted by the city to provide
collection of designated recyclables in the city for single-family and multiple-family dwellings
properties in the city.
City-provided garbage carts are the wheeled containers for residential garbage in the city that
are owned by the city and provided to garbage customers for their use; the containers are of
various sizes and ownership is retained by the city.
City residential garbage program is the garbage collection through the city-contracted
garbage hauler and any collection services outlined in the residential garbage contract.
City residential recycling program is the recyclable collection through the city-contracted
recycling hauler and any collection services outlined in the residential recycling contract.
Collection means the aggregation and transportation of solid waste from the place at which it
is generated and includes all activities up to the time when it is delivered to a designated
disposal facility.
Collection service is the process of collection and transportation of garbage, yard waste,
recyclables, bulky waste and/or source-separated organic materials by a licensed hauler.
Commercial property means properties in the city that are classified generally as commercial
or business in the City zoning code which generates garbage and recyclables and are
typically serviced by a dumpster form of garbage container.
Composting has the meaning set forth in Minnesota Statutes, section 115A.03, and means the
controlled microbial degradation of organic waste to yield a humus-like product.
Contractor’s garbage bill is the Contractor’s bill for services, from either the city-contracted
garbage hauler or a commercial hauler, which is directly submitted to customers.
Construction debris means building materials, packaging, and rubble resulting from construction,
remodeling, repair, and demolition of buildings, roads or other facilities.
Day-certain collection is a city-approved plan for weekly collection services by an established day-
certain schedule which requires garbage, yard waste, recyclables, and source-separated
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compostable materials collections on the same day of the week, and which is based on a five (5)
day work week (Monday through Friday).
Designated recyclables shall mean those materials designated as recyclables in the city recycling
program in the City of Maplewood Solid Waste Management Standards
Dumpster has the commonly used meaning in the solid waste industry of a commercial
garbage container made of metal or durable plastic with a lid that can be serviced by a front-
end loading automated or rear-loading semi-automated garbage truck.
Electronic waste (electronic items) has the meaning set forth in Minnesota Statutes, section
115A.1310, subdivision 7 as “covered electronic device” and includes items such as
television and computer monitors, computers, computer peripheral devices, fax machines,
DVD players, video cassette recorders, other video display devices, cell phones and other
small appliances with an electric cord.
Every other week collection garbage service means garbage collection on the same day of
the week as day-certain service but on specified every other week dates. Residents must
apply to the city to receive approval for this every other week service.
Food scraps means residential food waste and includes meal preparation and left over food
from households intentionally separated at the source by residents for the purpose of
backyard composting or separate collection for centralized recovery.
Garbage has the meaning set forth in Minnesota Statues, section 115A.03, subdivision 21, mixed
municipal solid waste, and means solid waste from residential, commercial, industrial, and
community activities that the generator of the waste aggregates for collection, but does not include
auto hulks, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural
waste, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected,
processed, and disposed of as separate waste streams.
Household garbage means garbage from residential properties.
Household hazardous waste has the meaning set forth in Minnesota Statutes, section 115A.96,
subdivision 1, paragraph (b), and/or Minnesota Pollution Control Agency regulations and means
waste generated from household activities that exhibits the characteristics of or that is listed as
hazardous waste under agency rules, but does not include waste from commercial activities that is
generated, stored, or present in a household and includes items such as paint, fluorescent light
bulbs, mercury thermometers, cleaning fluids, herbicides, pesticides, fertilizers and other waste as
defined in Minnesota statutes or regulations in that paragraph.
Load sensitive streets are those streets identified by the Public Works Director of the City of
Maplewood as being at risk of accelerated deterioration due to excessive or high axle weight loads.
Manufactured home means a dwelling unit that is consistent with Sec. 44-6 of the Maplewood
Zoning Code.
Mixed municipal solid waste has the meaning set forth in Minnesota Statutes, section
115A.03, subdivision 21, and includes garbage, refuse and other solid waste from residential,
commercial, industrial, and community activities that the generator of the garbage aggregates
for collection, but does not include auto hulks, street sweepings, ash, construction debris,
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tree and agricultural waste and other materials collected, processed and disposed of as
separate waste streams.
Multiple-family or multiple-family dwelling for purposes of this ordinance means
a building or a
portion thereof containing five (5) or more residential dwelling units.
Resident means the person(s) living in a residential dwelling unit.
Residential dwelling unit is a separate dwelling place with a kitchen in buildings with up to four (4)
units per structure.
Residential property means a property containing between one (1) and up to four (4) units per
structure.
Self–haul is the city-approved method for a resident to contain and transport garbage from their
own household to a licensed/permitted mixed municipal solid waste facility. Self-haul requires
the specific approval of the city.
Single-family or single-family dwelling means a building, including a manufactured home,
containing up to four (4) residential units whose occupants and owner are required to participate
in the city-contracted garbage service unless exempted by the city.
Small Business and Church means a business or church that can have weekly recycling
collection accommodated by the City’s contracted recycling hauler.
Solid waste has the meaning set forth in Minnesota Statutes, section 116.06, subdivision 22,
but is further defined for purposes of this ordinance to include garbage, recyclables,
appliances, bulky waste, yard waste, and household hazardous waste.
Source-separated compostable materials has the meaning set forth in Minnesota Statutes,
section 115A.03, subdivision 32(a) and means materials that: (1) are separated at the source by
waste generators for the purpose of preparing them for use as compost; (2) are collected
separately from mixed municipal solid waste; and (3) are comprised of food waste, fish and
animal waste, plant materials, diapers, sanitary products, and paper that is not recyclable.
Townhouse means a residence for one family that is attached either horizontally or vertically to at
least two other residences as defined in Sec. 44-6 of the Maplewood Zoning Code, each with a
private outside entrance.
Vectors of disease are animals including, but not limited, to insects, mice, rats, squirrels, crows,
flies and other vermin that are capable of carrying, transmitting and/or infecting humans with
disease.
Walk-up service means special garbage or recycling service that is provided from the side of the
house or garage, for which the contractor walks the cart or recycling container to and from the
side of the house or garage and the collection vehicle, and which is applied for on a case by
case basis.
Yard wastemeans garden waste, leaves, lawn cuttings, weeds, prunings, shrub and small tree
branches as defined by the City of Maplewood Solid Waste Standards, generated at residential
or commercial properties.
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Sec. 30-3 – Source Separation Required
All residents and commercial propertyshall separate all designated recyclables, and other items
designated by City of Maplewood Solid Waste Management Standards, from garbage. These
source separated items shall be collected for separate recycling, processing or treatment.
Sec. 30-4 - City Recycling Program Generally
The city has established and developed, or encouraged, recycling programs throughout the city,
including residential, multiple-family and commercial programs. The city’s goal is to promote
solid waste reduction and recycling through education and incentives.
Sec. 30-5 - Collection and Disposal Generally
(a)All garbage, recyclables, yard waste, source-separated compostable materials and other
waste material accumulated in the city shall be collected and conveyed under the
supervision of the city manager. The city manager or their designee shall have the
authority to develop Solid Waste Management Standards concerning days of collection,
type and location of waste containers and other matters as they deem necessary to
provide for the safe, orderly and cost-efficient preparation, storage, collection and
disposal of all waste materials covered in this ordinance. These standards shall not be
contrary to this ordinance.
(b)Except on days of collection when garbage may be put on the curb for collection in
residential areas, every person as a householder, occupant or owner of any dwelling,
boardinghouse, apartment building or any other structure utilized for dwelling purposes
and any restaurant, firm, corporation or establishment that accumulates garbage in the
city shall provide and use one or more fly tight, watertight, rodent proof garbage
containers that is removed from the public right of way until lawful collection and disposal
is made.
Sec. 30-6 - Collection Requirements Generally
It shall be the duty of every garbage hauler, contractor, subcontractor, and person, including
their agents and employees, who has contracted or undertaken to remove any garbage, or any
other waste material or who is engaged in the removal, loading or unloading of any such
substance in the city to do such with dispatch, in a clean manner and with as little danger and
prejudice to life and health as possible.
Sec. 30-7 - Hours of Collection
The collection of garbage and recyclables for all properties shall occur between the hours of 6
a.m. to 6 p.m. Collection outside these hours shall be grounds for suspension or revocation of a
hauler’s license to operate in the city.
Sec. 30-8 - Unauthorized Collections
Any person who permits garbage to be picked up from their premises in the city by an
unauthorized or unlicensed collector under this ordinance shall be guilty of a violation of this
ordinance.
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Sec.30-9 - Disposal Required
(a)Every person shall legally dispose of garbage that accumulates upon their property in the
city at least once a week or more often as directed by the city manager unless given
special permission as per Secs. 30-20 (d) and (e). Every firm, corporation, occupant or
owner of any dwelling, boardinghouse, apartment building, manufactured home, or any
other structure in the city, including churches and halls, shall have garbage collected by
haulers licensed by the city and shall comply with this ordinance and with the dates of
collection and requirements therefore as established by the city manager.
(b)All garbage shall be disposed of in compliance with state law and county policies
regarding required processing of waste.
Sec. 30-10 - Unlawful Disposal; Location of Containers for Collection; Disposal of Flammable or
Explosive Materials
(a)No person, business or commercial property in the city shall place any garbage or any
other waste material in a street, alley or other public place or upon any private property,
whether owned by such person or not, except as provided by this ordinance.
(b)No person shall throw or place any garbage in any stream, wetland or other body of water
in the city.
(c)No person in the city shall store, sweep or deposit any garbage, or any other waste in
such a manner that it may be carried by elements off their property.
(d)No person shall bury or burn any garbage, or any other waste in the city.
(e)Highly flammable or explosive materials shall not be placed in city-provided garbage carts
for regular collection, but shall be disposed of in accordance with state law and
Minnesota Pollution Control Agency regulations.
Sec. 30-11 - Manner of Transporting Materials
All persons engaged in the business of hauling recyclables or garbage and/or yard waste in the city
shall transport the materials in enclosed vehicles, carts, dumpsters, bins, or other secure
containers so as to prevent any loss of these materials and to prevent litter. Care shall be taken
to ensure no blowing or escape of garbage, litter, yard waste or liquids from truck operations
occurs during the collection and transportation of garbage, designated recyclables, bulky waste,
yard wastes or source-separated compostable materials.
Sec. 30-12 - Obstruction, Delay or Interference with Contractor
(a)No person shall obstruct, delay or interfere with any contractor or person engaged in the
city in removing any offal, garbage, dirt, dead animals, sewage or other like substances
or with the proper performance of their contract.
(b)Scavenging of any waste or material is prohibited.
Sec. 30-13 - Penalty for Violation of Ordinance
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Any person violating any of the sections of this ordinance shall be guilty of a misdemeanor, and
upon conviction, shall be punished in accordance with Sec. 1-15. The city may also handle
violations of this ordinance through the administrative offenses procedures in Sec. 1-17.
Secs. 30-14 – Exceptions for Storm Clean-Up or Other Emergency Circumstances
The City Manager shall have the authority to grant temporary exceptions to the requirements in
this ordinance and in the standards for purposes of efficient solid waste management during
storm clean-up events or other emergency circumstances. Any such exceptions shall be
immediately executed in writing and shall have specific sunset dates specified.
Article II – Recycling Requirements (Residential, Multiple-Family, Commercial)
Sec. 30-15 – Residential Recyclables
(a)Designated recyclables from residential dwellings that are placed on the curb or alley for
collection must be in curbside recycling carts, boxes or paper bags as prescribed by the
City of Maplewood Solid Waste Management Standards such that blowing of recyclables
does not occur, and recyclables remain as dry and clean as practicable.
(b)When designated recyclables are placed at the curb or alley line they are the sole
property of the city, and shall be removed only by the city-contracted recyclables
collector.
(c)Only the city-contracted recyclables collector or their city-approved sub-contractor may
collect and process recyclables set out for recyclables collection at the curb or alley line.
(d)Occupants of residential properties shall store all recycling in contractor-provided
recycling carts between collections. On the designated day of collection in their area they
may place the contractor-provided recycling cart on the curb or alley line for collection by
the city-contracted recycling hauler.
(e)Instead of the requirement to place the contractor-provided recycling cart at the curb or
alley line, residents with physical challenges may apply to the city for walk-up service as
provided by the City of Maplewood Solid Waste Management Standards.
(f)Every person occupying a residential property shall utilize contractor-provided recycling
carts for recycling of designated recyclables. The carts are the property of the contractor,
and shall be used solely for recycling of designated recyclables. Only city-provided
recycling carts, or approved boxes or paper bags for overflow recyclables, in addition to
the cart shall be used for the recycling of designated recyclables.
(g)Except on specified collection days as provided in Sec. 30-15 (h), all contractor-provided
recycling carts shall be located behind the front line of the dwelling, in the garage or
screened from view from the street, and at least ten (10) feet from any abutting dwelling
or sufficiently distant so as not to be a nuisance to those properties, unless other
provisions are allowed by the city due to special site conditions.
(h)Contractor-provided recycling carts and any additional boxed or bagged overflow
recycling may be placed on the alley line or curb line for collection no earlier than 5:00
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p.m. on the day before collection. City-provided recycling carts must be removed from
the curb line no later than 6:00 a.m. on the day after collection.
(i)The recycling fee shall be invoiced to every residential dwelling with water and sanitary
sewer bills. The fee shall be due and payable the same terms as water and sanitary
sewer bills.
Sec. 30-16 – Residential Yard Waste
(a)Yard waste to be collected by the city’s contract garbage hauler shall:
(1)Be placed on the curb or alley line for collection in carts or state approved
compostable or paper bags subject to special arrangements with the city-
contracted garbage hauler.
(2)Fees for hauling yard waste by the city’s contract garbage hauler shall be paid
directly to the garbage hauler by the owner, agent, occupant or tenant of the
premises at which the yard waste is collected, and such fees shall be paid in full.
(b)Home lawn and garden waste may be composted in small quantities on a residential lot
as long as the compost pile does not create a nuisance for neighbors due to
objectionable odor, vectors of disease, attraction of unwanted wildlife, or unsightliness.
Compost piles must be placed at least five (5) feet from rear- and side-yard property lines
and shall not be placed in a front yard. Residents must follow composting operation
guidelines referenced by the City of Maplewood Solid Waste Management Standards.
(c)Yard waste not collected by the city-contracted garbage hauler, or not composted by the
resident or larger shrubs, tree limbs, stumps and roots must be transported to a properly
permitted and licensed yard waste transfer, composting, or processing facility. The City
of Maplewood Solid Waste Management Standards may allow for exceptions if a tree
service provides for on-site chipping to produce a suitable mulch product.
Sec 30-17 - Residential Source-Separated Food Scraps
(a)Food scraps may be composted in small quantities on a residential lot as long as the
compost pile does not create a nuisance for neighbors due to objectionable odor, vectors
of disease, attraction of unwanted wildlife, or unsightliness. Compost piles must be
placed at least five (5) feet from rear- and side-yard property lines and shall not be placed
in a front yard. Residents must follow composting operation guidelines referenced by
City of Maplewood Solid Waste Management Standards.
(b)Food scraps not composted by the resident can be transported to a properly permitted
and licensed transfer, composting, or processing facility.
(c)The City of Maplewood Solid Waste Management Standards may allow for food scraps to
be collected by the city’s contract garbage hauler.
Sec. 30-18 - Multiple-Family Recycling
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(a) Only the city-contracted recyclables collector or their city-approved sub-contractor may
collect and process recyclables set out for collection at the curb, alley, or designated
multiple-family collection area as part of the city’s recycling program.
(b) When recyclables are placed at the curb, alley, or designated multiple-family collection
area as part of the city’s recycling program, they are the sole property of the city, and
shall be removed only by the city-contracted recyclables collector or their city-approved
sub-contractor.
(c) Designated recyclables that are placed at the curb, alley, or designated multiple-family
collection area for collection must be in recycling carts or recycling dumpsters as
prescribed by the City of Maplewood Solid Waste Management Standards. This will
ensure that blowing away of recyclables does not occur, and recyclables remain as dry
and clean as practicable.
(d) When recycling carts or recycling dumpsters are not out for collection they must be stored
per the city’s dumpster screening ordinance.
(e) The city’s recycling fee shall be invoiced to every multiple-family dwelling on a per unit,
per monthly fee basis with their water and sanitary sewer bills. The fee shall be due and
payable the same terms as water and sanitary sewer bills.
(f) All multiple-family dwellings are included in the city’s recycling program except for
multiple-family dwellings who have opted out of the city’s recycling program as of the date
of this ordinance (November 23, 2020). Those multiple-family dwellings can remain
opted out of the city’s recycling program under the following conditions:
(1) Sale of Property. Upon the sale of the multiple-family dwellings. New property
owners will be included in the city’s recycling program.
(2) Recycling Fee. The city’s recycling fee shall not be invoiced to multiple-family
dwellings that have opted out of the city’s recycling program as of the date of this
ordinance (November 23, 2020).
(3) Collection Service Required. The owner of a multiple-family dwelling shall make
available to the occupants of all dwelling units on the premise services for the
collection of designated recyclables.
(4) Recycling Information Required. The owner of a multiple-family dwelling shall
provide recycling information to the occupants of each dwelling unit on the
property consistent with the City of Maplewood Solid Waste Management
Standards.
(5) Responsibility for Providing and Maintaining Recycling Containers. The owner
shall assure adequate recycling containers are provided and maintained by the
independent contractor.
(6) Transportation and Disposal. Upon collection by the owner’s independent hauler,
that person shall deliver the designated recyclables to a recyclable material
processing center, an end market for sale or reuse, or to an intermediate
collection center for later delivery to a processing center or end market. It is
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unlawful for any person to transport for disposal or to dispose of designated
recyclables in a mixed municipal solid waste disposal facility.
(7)Annual Report. The owner or manager of a multiple-family dwelling shall file an
annual report with the city by January 31 of each year on a form detailed in the
City of Maplewood Solid Waste Management Standards.
(8)Opting Into the City’s Recycling Program. Any multiple-family dwelling that had
opted out of the city’s recycling program as of the date of this ordinance
(November 23, 2000) can opt back into the city’s recycling program at any time
under the same regulations as outlined in Sec. 30-18 (a) through (e). Once a
multiple-family dwelling has opted back into the city’s recycling program, they may
not opt out again.
Sec 30-19 – Commercial and Institutional Building Recycling
(a)Commercial buildings shall ensure that facilities under its control from which mixed
municipal solid waste is collected also collect recyclable materials in accordance with
state laws and rules and county policies regarding licensed disposal and processing.
(b)A small business or church can opt into the City’s residential recycling program per the
City of Maplewood Solid Waste Management Standards.
Article III - Solid Waste Requirements (Residential, Multiple-Family, and Commercial)
Sec. 30-20 – Residential Garbage by City-Contracted Hauler
(a)Occupants of residential properties shall store all garbage in city-provided garbage carts
between collections. On the designated day of collection in their area they may place the
city-provided garbage cart on the curb or alley line for collection by the city-contracted
garbage hauler.
(b)Only the city-contracted garbage collector or their city-approved sub-contractor may
collect and process garbage set out for collection at the curb or alley line.
(c)Instead of the requirement to place the city-provided garbage cart at the curb or alley line,
residents with physical challenges may apply to the city for walk-up service as provided
by the City of Maplewood Solid Waste Management Standards.
(d)Every person occupying a residential property shall utilize city-provided garbage carts for
the disposal of garbage. The carts are the property of the city, and shall be used solely
for disposal of garbage. Only city-provided garbage carts, or approved plastic garbage
bags for overflow garbage, in addition to the cart shall be used for the disposal of
garbage.
(e)Persons who wish to self-haul their own garbage may apply to the city to do so.
Permission may be granted to self-haul if proof is submitted of an environmentally
responsible means of disposal that complies with state laws and regulations and county
policies and in conformance with the City of Maplewood Solid Waste Management
Standards. Residents that are approved by the city for self-haul must remove their
garbage at least once per week. Self-haul can only be accomplished with the specific
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approval of the city using an application form provided in the City of Maplewood Solid
Waste Management Standards.
(f)Persons may apply to the city for less than weekly service on a form provided by City of
Maplewood Solid Waste Management Standards. Permission may be granted for less
than once per week garbage removal provided that sufficient removal is accomplished to
prevent nuisance or unhealthful accumulations of garbage. Such permission will be
withdrawn and weekly garbage removal required, if nuisance or unhealthful conditions
exist.
(g)Except on specified collection days as provided in Sec. 30-20 (h), all city-provided
garbage carts shall be located behind the front line of the dwelling, in the garage or
screened from view from the street, and at least ten (10) feet from any abutting dwelling
or sufficiently distant so as not to be a nuisance to those properties, unless other
provisions are allowed by the city due to special site conditions.
(h)City–provided garbage carts and any additional bagged overflow garbage may be placed
on the alley line or curb line for collection no earlier than 5:00 p.m. on the day before
collection. City-provided garbage carts must be removed from the curb line no later than
6:00 a.m. on the day after collection.
(i)Fees for hauling garbage under this ordinance shall be paid directly to the garbage hauler
by the owner, agent, occupant or tenant of the premises at which the garbage is
collected, and such fees shall be paid in full.
Sec. 30-21 – Residential Bulky Waste
(a)Residents shall dispose of appliances or any other bulky waste such as furniture,
mattresses or large household or garage waste as specified by the City of Maplewood
Solid Waste Management Standards.
(b)Upon resident request, the city-contracted garbage hauler must collect and properly
dispose of appliances or other bulky waste in accordance with Sec. 30-28 (e).
(c)Fees for hauling bulky waste collected by the city-contracted garbage hauler shall be paid
directly to the garbage hauler by the owner, agent, occupant or tenant of the premises at
which the garbage is collected, and such fees shall be paid in full.
Sec. 30-22 – Residential Delinquent Accounts
(a)The city contracted garbage hauler is responsible for collection of all fees associated with
the collection and processing of garbage from residential properties. The city-contracted
hauler shall make good-faith efforts to collect all amounts due, including use of a collection
agency. All such efforts shall be documented.
(b)The St. Paul Regional Water Authority and adjacent cities, as applicable, are responsible
for the collection of all fees associated with the City of Maplewood recycling program. The
St. Paul Regional Water Authority or the appropriate cities shall make good-faith efforts to
collect all amounts due, including use of a collection agency.
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(c)Delinquent accounts shall be defined as those residents who have not paid and are over
three (3) months past due.
(d)If the amount continues to be delinquent past six (6) months the garbage hauler shall
submit a written request to the City of Maplewood with adequate documentation of the
efforts made to collect the past due amounts. If the city determines that a good faith effort
was made and that adequate documentation was submitted, the city shall place the
amount on the property taxes associated with the property for which the amount is due.
The city shall follow all practices required by the state and city ordinance to assess the
delinquent amount to the property.
Sec. 30-23 - Multiple-Family Garbage Hauling
(a)The owner, operator or manager of any multiple-family dwelling with more than four (4)
units shall have garbage carts or dumpsters service from one commercial hauler licensed
to do business in the city. The garbage carts or dumpsters shall be covered, and of a
city-approved sanitary type with the proper attachments for lifting onto garbage trucks.
(b)Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance
with state laws and rules and county policies regarding licensed disposal and processing.
(c)Multiple-family dwelling townhomes and manufactured homes properties that can have
garbage collected curbside in carts can opt into the City’s residential garbage program
per the City of Maplewood Solid Waste Management Standards.
Section 30-24 – Multiple-Family Bulky Waste
The owner, operator or manager of any building containing more than four (4) dwelling units shall
provide on-site disposal of large or bulky waste for all occupants. Disposal of these items shall
be in compliance with all state laws and regulations and county policies.
Sec. 30-25 – Commercial Garbage
(a)The owner, operator or manager of any firm or corporation shall have a dumpster or
equivalent service from a commercial hauler licensed to do business in the city. The
dumpsters shall be of a minimum capacity of one cubic yard, covered, and of a city-
approved sanitary type with the proper attachments for lifting onto garbage trucks.
(b)Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance with
state laws and rules and county policies regarding licensed disposal and processing.
Article V - Collection Licenses (Residential, Multiple-Family, and Commercial)
Sec. 30-26 - Collection Licenses Required
It shall be unlawful for any person to collect any garbage, designated recyclables, or other solid
waste in the city from any residential, multiple-family, or commercial property without having first
secured a license from the city to do so.
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Sec. 30-27 - Application; Fee; Duration
(a)Any person desiring a license to collect garbage, yard waste, recyclables, or other solid
waste in the city shall apply for a license to the city clerk by first submitting an application
with the name and address of the applicant.
(b)The application described in subsection (a) of this section shall be submitted to the city
manager. Upon finding that the applicant is responsible, has proper equipment for such
collection and that no nuisance is liable to be created by the granting of the license, the
city manager shall endorse and approve the application.
(c)Before any license may be issued, the applicant shall pay to the city clerk a license fee
imposed, set, established and fixed by the city council, by resolution, from time to time,
which fee shall accompany the application.
(d)No license issued under this article shall be for a longer period than one year, and all
licenses shall expire on December 31 of each year.
Sec. 30-28 – Licensee Operating Requirements
The applicant shall:
(a)Use tandem axles or flotation tires to reduce the per-axle weight of all trucks used for
collection of solid waste.
(b)Provide maps of service routes configured so that customers on load-sensitive streets will
be among the first served on such routes to minimize damage to load-sensitive streets and
alleys.
(c)Provide collection carts or dumpsters to customers upon their request.
(d)Provide collection of yard waste to customers upon their request.
(e)Provide special or extraordinary collection services, such as bulky waste removal.
(f)Provide special service collection arrangements for customers to accommodate their
physical health concerns.
(g)Properly contain all garbage or recyclables such that no blowing or escape from trucks of
solid or liquid waste or recyclables occurs.
(h)Provide information to all customers that may be required of the city by county,
metropolitan, state, or federal governments.
Sec. 30-29 – Insurance
The applicant for the license required under this article shall provide a certificate of insurance in
the amounts specified in this section for collecting garbage. Such insurance policy shall be
subject to the approval of the city manager. The applicant must also provide a comprehensive
general policy of liability insurance with minimum coverages as stated. At a minimum, the
insurance shall conform to the following requirements:
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(a)General liability in the following amounts:
(1)Bodily injury, per occurrence, or combined single limit, $1,500,000.00.
(2)Property damage, $500,000.00.
(b)Auto liability in the following amounts:
(1)Property damage or combined single limit, $500,000.00.
(2)Bodily injury in the following amounts:
a)Per person, $1,000,000.00.
b)Per occurrence, $1,000,000.00.
(c)Workers Compensation Insurance as specified by the Minnesota Department of
Occupational Health and Safety and federal law.
Sec. 30-30 - Vehicle Requirements
Each garbage collector licensed under this article shall provide a covered or enclosed truck, tank
or trailer so constructed that the contents will not leak or spill from it, in which all garbage collected
shall be conveyed to an approved disposal facility. The truck or conveyance used shall be kept
clean and as free from offensive odors as possible and shall not be allowed to stand in any
street, alley or public place longer than is reasonably necessary to collect garbage. Any litter
or truck fluid leaks shall be immediately cleaned up. Significant release of any truck fluid leaks
shall be immediately noticed to the appropriate authorities. Each truck used under a city license
shall remain in compliance with all federal and Minnesota Department of Transportation rules
and regulations.
Sec. 30-31 - Pickup Schedules (Residential)
Each residential licensee under this article shall consent to and follow a schedule of pickups,
setting the day and area of pickups, as established by City of Maplewood Solid Waste
Management Standards, to limit area pickups for residential collection of garbage or recycling
carts to the same day per week each week.
Sec. 30-32 - Duty of Licensees to Report Accumulations of Garbage
Each licensee under this article shall report any accumulations of garbage that violates this
ordinance or other city ordinances to the city as per City of Maplewood Solid Waste Management
Standards.
Sec. 30-33 – Prohibited Mailings (Residential and Multiple Family)
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No notices shall be sent from licensees or other persons to dwellings within the City of
Maplewood or dwelling unit owners that are subject to or participating in the City recycling or
garbage program. These prohibited mailings shall include those for advertising rates or services
not available under the city’s contract for recycling or garbage collection services or any other
services covered under the city contract for garbage service. No notices shall be sent to any
residential dwelling in the City of Maplewood by licensees without prior written approval by the
City of Maplewood.
Sec. 30-34 - Suspension or Revocation
(a)Failure by a licensee under this article to comply with this ordinance shall be grounds for
revocation of the license by the city council after a hearing for the purpose.
(b)If the city finds a violation of this ordinance by a licensee under this article and the city
orders correction of the violation which the licensee fails to make, the city may suspend
the licensee’s right to operate under the terms of the license and order his appearance at
the next regular meeting of the city council for a hearing on whether the suspension
should continue in effect.
(c)Continued willful or egregious violations of this ordinance by any licensed or unlicensed
hauler of solid waste shall result in fines and/or liquidated damages as deemed
reasonable by the city council.
Sec. 30-35 - Volume-Based Rates (Residential)
(a)The city’s contract hauler for residential garbage shall provide to its residential customers
a system of volume-based rates. A volume-based rate includes a solid waste collection
charge and a disposal charge based on the volume of the solid waste generated by the
customer.
(b)The city shall determine the increments upon which the volume-based rate will depend
and the difference between the rates for each increment.
Article VI – Disposal Sites (Generally)
Sec. 30-36 - Unlawful Deposit of Garbage and Other Substances
(a)No manure or pet feces, garbage, or other waste which may be detrimental to health,
shall be deposited at any place within the city limits.
(b)No unauthorized landfill (or dump) for garbage materials and other solid waste shall be
operated within the city by any person.
Section II. This ordinance shall be effective following its adoption and publication.
Approved by the City Council of the City of Maplewood on _____________, 2020.
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Signed:
_______________________________ _______________________________
Marylee Abrams, Mayor Date
Attest:
_______________________________ ________________________________
Andrea Sindt, City Clerk Date
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\[1\]
Chapter 30 - SOLID WASTE MANAGEMENT
Footnotes:
--- (1) ---
Ord. No. 922, § 2, adopted June 11, 2012, amended Ch. 30 in its entirety to read as set
0-48, 30-76, 30-77, pertained to similar subject
16-47; Ord. No. 857, §
1, adopted Dec. 13, 2004; Ord. No. 860, adopted Mar. 14, 2005.
Buildings and building regulations, ch. 12; environment, ch. 18; burning of garbage or
wet refuse, § 20-39; utilities, ch. 40.
Authority for city council to provide for or regulate the disposal of garbage and
other refuse, Minn. Stats. § 412.221, subd. 22.
ARTICLE I. - IN GENERAL (RESIDENTIAL, MULTIPLE-FAMILY, COMMERCIAL)
ORDINANCE NO. _____
An Ordinance Repealing the Solid Waste Management Ordinance and Creating a New
Solid Waste Management Ordinance With Certain Modifications
The Maplewood City Council ordains as follows:
Section I. This section repeals the Solid Waste Management ordinance, Chapter 30, Secs. 30-
1 to 30-105 and replaces them with a new Solid Waste Management ordinance.
Sec. 30-1. - Purpose.
The city's goal is to improve solid waste management and to serve the following purposes:
(1)
(a) Achieve a reduction in waste generated.
(2)
(b) Encourage the separation and recovery of materials and energy from waste.
(3)
(c) Ensure the protection of public health and safety and promote city cleanliness and
livability.
(4)
(d) Promote best management practices in solid waste management to protect air quality,
water quality, and natural resources.
(5)
(e) Be consistent with the requirements of the state State statutes, state State rules and
Ramsey County ordinances, and with state State and Ramsey County solid waste plans.
(6)
(f) Provide high quality solid waste and recycling services in the most cost-effective manner
possible.
(7)
(g) Coordinate solid waste management among political subdivisions.
aźƓƓ͵{ƷğƷƭ͵ή Minnesota
The city has authority to enact ordinances for these purposes under
Statutes, section 412.221, ƭǒĬķ͵subdivision 22, which requires the city council to provide for or
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regulate the disposal of garbage and other solid waste. ΛŷĻĭźƷǤŷğƭĻƓğĭƷĻķƭƷğƓķğƩķƭŅƚƩƷŷĻ
źƒƦƌĻƒĻƓƷğƷźƚƓƚŅƷŷĻƭĻƚƩķźƓğƓĭĻƭğƭƭƦĻĭźŅźĭƩĻƨǒźƩĻƒĻƓƷƭŅƚƩƷŷĻƭƷƚƩğŭĻͲĭƚƌƌĻĭƷźƚƓğƓķ
ƷƩğƓƭƦƚƩƷğƷźƚƓƚŅƭƚƌźķǞğƭƷĻ͵Μ The City Manager or his or her designee shall have the
authority to develop policy standards concerning the management of the Solid Waste
ordinance. These standards shall not be contrary to this division.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-2. - Definitions.
The following words, terms and phrases, when used in this chapter ordinance, shall have the
meanings ascribed to them in this section ordinance, except where the context clearly indicates a
different meaning:
Additional/overflow garbage means garbage in excess of the capacity of the city-provided garbage
cart with the lid in the fully- closed position.
, include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers,
Appliances
humidifiers, stoves, ranges, hot water heaters, water softeners and other, similar large household
items that require electricity and/or special processing under Minnesota laws, but do not include
"electronic waste."
Bulky waste means all large, bulky household materials which are too large for one person to pick
up and/or do not fit within the city-provided garbage cart, and include, (but are not limited to,)
carpeting and padding, mattresses, chairs, couches, tables, appliances and car parts including
wheels, rims and tires.
City-contracted garbage hauler is the company that the city contracts with in accordance with
Minn. Stats. §Minnesota Statutes, section 115A.94 to provide residential garbage collection
and disposal services in the city. The city-contracted garbage hauler is the sole garbage
hauler for single-family residential properties in the city, and for other properties that the city
has allowed to opt -in to the city-contracted garbage hauler service.
City-contracted recyclables hauler means the hauler(s) contracted by the city to provide
collection of designated recyclables in the city for single-family and multiple-family
residential dwellings properties in the city.
City-provided garbage carts are the wheeled containers for residential garbage in the city that
are owned by the city and provided to garbage customers for their use; the containers are of
various sizes and ownership is retained by the city.
City residential garbage program is the garbage collection through the city-contracted
garbage hauler and any collection services outlined in the residential garbage contract.
City residential recycling program is the recyclable collection through the city-contracted
recycling hauler and any collection services outlined in the residential recycling contract.
Collection means the aggregation and transportation of solid waste from the place at which it
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is generated and includes all activities up to the time when it is delivered to a designated
disposal facility.
Collection service means is the process of collection and transportation of garbage, yard
waste, recyclables, bulky waste and/or source-separated organic materials by a licensed
hauler.
Commercial property means properties in the city that are classified generally as commercial
or business in the
city City zoning code which generates garbage and recyclables and are
typically serviced by a dumpster form of garbage container.
Composting has the meaning set forth in Minn. Stats. §Minnesota Statutes, section 115A.03, and
means the controlled microbial degradation of organic waste to yield a humus-like product.
garbage hauler or a commercial hauler, which is directly submitted to customers.
Construction debris means building materials, packaging, and rubble resulting from construction,
remodeling, repair, and demolition of buildings, roads or other facilities.
Contractor's garbage bill means the contractor's bill for services, from either the city-contracted garbage hauler or a commercial
hauler, which is directly submitted to customers.
Day-certain collection means is a city-approved plan for weekly collection services by an
established day-certain schedule which requires garbage, yard waste, recyclables, and source-
separated compostable materials collections on the same day of the week, and which is based on
a five- (5) day workweek work week (Monday through Friday).
Designated recyclables means shall mean those materials designated as recyclables in the city
recycling program in the City of Maplewood Solid Waste Management Standards.
Dumpster has the commonly used meaning in the solid waste industry of a commercial
garbage container made of metal or durable plastic with a lid that can be serviced by a front-
end loading automated or rear-loading semi-automated garbage truck.
Electronic waste (electronic items) has the meaning set forth in Minn. Stats. §Minnesota
Statutes, section 115A.1310, subd.subdivision 7 as "covered electronic device", and
includes items such as television and computer monitors, computers, computer peripheral
devices, fax machines,
DVD players, video cassette recorders, other video display devices, cell phones and other
small appliances with an electric cord.
Every- other- week collection garbage service means garbage collection on the same day of
the week as day-certain service but on specified every-other- week dates. Residents must
apply to the city to receive approval for this every- other-week service.
Food waste scraps means residential food waste and includes meal preparation and
leftover left over food scraps from households intentionally separated at the source by
residents for the purpose of backyard composting or separate collection for centralized
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recovery.
Garbage has the meaning set forth in Minn. Stats. §Minnesota Statues, section 115A.03,
subd.subdivision 21, mixed municipal solid waste, and means solid waste from residential,
commercial, industrial, and community activities that the generator of the waste aggregates for
collection, but does not include auto hulks, street sweepings, ash, construction debris, mining
waste, sludges, tree and agricultural waste, tires, lead acid batteries, motor and vehicle fluids and
filters, and other materials collected, processed, and disposed of as separate waste streams.
Household garbage means garbage from residential properties.
Household hazardous waste has the meaning set forth in Minn. Stats. §Minnesota Statutes,
section 115A.96, subd.subdivision 1, paragraph (b), and/or Minnesota Pollution Control Agency
regulations and means waste generated from household activities that exhibits the characteristics
of or that is listed as hazardous waste under agency rules, but does not include waste from
commercial activities that is generated, stored, or present in a household and includes items such
as paint, fluorescent light bulbs, mercury thermometers, cleaning fluids, herbicides, pesticides,
fertilizers and other waste as defined in Minnesota Statutes statutes or regulations in that
paragraph.
Load sensitive streets means are those streets identified by the public works director Public Works
Director of the City of Maplewood as being at risk of accelerated deterioration due to excessive or
high axle weight loads.
Manufactured home means a dwelling unit that is consistent with section Sec. 44-6 of the
Maplewood Zoning Code.
Mixed municipal solid waste has the meaning set forth in Minn. Stats. § Minnesota Statutes,
section 115A.03, subd.subdivision 21, and includes garbage, refuse and other solid waste
from residential, commercial, industrial, and community activities that the generator of the
garbage aggregates for collection, but does not include auto hulks, street sweepings, ash,
construction debris, tree and agricultural waste and other materials collected, processed and
disposed of as separate waste streams.
Multiple-family or multiple-family dwelling or unit for purposes of this ordinance means a
building or a portion thereof containing five (5) or more residential dwelling units.
Resident means the person(s) living in a residential dwelling unit.
Residential dwelling unit means is a separate dwelling place with a kitchen in buildings with up to
four (4) units per structure.
Residential property means a property containing between one (1) and up to four (4) units per
structure.
Self-haul means is the city-approved method for a resident to contain and transport garbage
from their own household to a licensed/permitted mixed municipal solid waste facility. Self-haul
requires the specific approval of the city.
Single-family or single-family dwelling unit means a building, including a manufactured home,
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containing up to four (4) residential units whose occupants and owner are required to participate
in the city-contracted garbage service unless exempted by the city.
Small Business and Church means a business or church that can have weekly recycling
contracted recycling hauler.
Solid waste has the meaning set forth in Minn. Stats. §Minnesota Statutes, section 116.06,
subd.subdivision 22(1)(9),, but is further defined for purposes of this chapter ordinance to
include garbage, recyclables, appliances, bulky waste, yard waste, and household hazardous
waste.
Source-separated compostable materials has the meaning set forth in Minn. Stats. §Minnesota
Statutes, section 115A.03, subd.subdivision 32(a) and means materials that: (1) are separated at
the source by waste generators for the purpose of preparing them for use as compost; (2) are
collected separately from mixed municipal solid waste; and (3) are comprised of food waste, fish
and animal waste, plant materials, diapers, sanitary products, and paper that is not recyclable.
Townhouse means a residence for one family that is attached either horizontally or vertically to at
least two other residences as defined in section Sec. 44-6 of the Maplewood Zoning Code, each
with a private outside entrance.
Vectors of disease are animals, including, but not limited, to insects, mice, rats, squirrels, crows,
flies and other vermin that are capable of carrying, transmitting and/or infecting humans with
disease.
Walk-up service means special garbage or recycling service that is provided from the side of the
house or garage, for which the contractor walks the cart or recycling container to and from the
side of the house or garage and the collection vehicle, and which is applied for on a case- by-
case basis.
Yard waste means garden waste, leaves, lawn cuttings, weeds, prunings, shrub and small tree
branches as defined by the City of Maplewood Solid Waste Standards, generated at residential
or commercial properties.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-3. - Source separation required. Separation Required
All residents and commercial property shall separate all designated recyclables, and other items
designated by City of Maplewood Solid Waste Management Standards, from garbage. These
source separated items shall be collected for separate recycling, processing or treatment.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-4. - City recycling program; generally. Recycling Program Generally
The city has established and developed, or encouraged, recycling programs throughout the city,
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including residential, multiple-family and commercial programs. The city's goal is to
promote solid waste reduction and recycling through education and incentives.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-5. - Collection and disposal; generally. Disposal Generally
(a)
(a) All garbage, recyclables, yard waste, source-separated compostable materials and other
waste material accumulated in the city shall be collected and conveyed under the
supervision of the city manager. The city manager or their designee shall have the
authority to develop solid waste management standards Solid Waste Management
Standards concerning days of collection, type and location of waste containers and other
matters as they deem necessary to provide for the safe, orderly and cost-efficient
preparation, storage, collection and disposal of all waste materials covered in this
chapter.ordinance. These standards shall not be contrary to this chapter ordinance.
(b)
(b) Except on days of collection when garbage may be put on the curb for collection in
residential areas, every person as a householder, occupant or owner of any dwelling,
boardinghouse, apartment building or any other structure utilized for dwelling purposes
and any restaurant, firm, corporation or establishment that accumulates garbage in the
city shall provide and use one or more fly- tight, watertight, rodent-proof garbage
containers that is removed from the public right- of- way until lawful collection and
disposal is made.
(c) Fees for hauling garbage, yard waste, and bulky waste under this chapter shall be paid
directly to the garbage hauler by the owner, agent, occupant or tenant of the premises at
which the garbage is collected, and such fees shall be paid in full.
(d) The city has the authority to charge residents for recycling programs and services and such fees shall
be paid in full.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-6. - Collection requirements; generally. Requirements Generally
It shall be the duty of every garbage hauler, contractor, subcontractor, and person, including
their agents and employees, who has contracted or undertaken to remove any garbage, or any
other waste material or who is engaged in the removal, loading or unloading of any such
substance in the city to do such with dispatch, in a clean manner and with as little danger and
prejudice to life and health as possible.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-7. - Hours of collection. Collection
The collection of garbage for residential and multiple-family dwellings shall be in accordance
with the times outlined in the city's contract for garbage collection, Monday through Saturday.
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Collection of residential and multiple-family dwelling units' recyclables shall be in accordance
with the times outlined in the city's contract for recyclables collection, Monday through
Saturday. The collection of garbage and recyclables for commercial for all properties shall occur
between the hours of 6:00 a.m. to 6:00 p.m. Collection outside these hours shall be grounds for
suspension or revocation of a hauler's license to operate in the city.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-8. - Unauthorized collections. Collections
Any person who permits garbage to be picked up from their premises in the city by an
unauthorized or unlicensed collector under this article ordinance shall be guilty of a violation of this
article. ordinance.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-9. - Disposal required. Required
(a)
(a) Every person shall legally dispose of garbage that accumulates upon their property in the
city at least once a week or more often as directed by the city manager unless given
special permission as per subsections Secs. 30-41 20 (d) and (e). Every firm, corporation,
occupant or owner of any dwelling, boardinghouse, apartment building, manufactured
home, or any other structure in the city, including churches and halls, shall have garbage
collected by haulers licensed by the city and shall comply with this article ordinance and
with the dates of collection and requirements therefore as established by the city
manager.
(b)
(b) All garbage shall be disposed of in compliance with state law and county policies
regarding required processing of waste.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-10. - Unlawful disposal; location Disposal; Location of containers Containers for
collection; disposal Collection; Disposal of flammable Flammable or explosive materials.
Explosive Materials
(a)
(a) No person, business or commercial property in the city shall place any garbage or any
other waste material in a street, alley or other public place or upon any private property,
whether owned by such person or not, except as provided by this chapter. ordinance.
(b)
(b) No person shall throw or place any garbage in any stream, wetland or other body of water
in the city.
(c)
(c) No person in the city shall store, sweep or deposit any garbage, or any other waste in
such a manner that it may be carried by elements off their property.
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(d)
(d) No person shall bury or burn any garbage, or any other waste in the city.
(e)
(e) Highly- flammable or explosive materials shall not be placed in city-provided garbage
carts for regular collection, but shall be disposed of in accordance with state law and
Minnesota Pollution Control Agency regulations.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-11
. - Manner of transporting materials. Transporting Materials
All persons engaged in the business of hauling recyclables or garbage and/or yard waste in the city
shall transport the materials in enclosed vehicles, carts, dumpsters, bins, or other secure
containers so as to prevent any loss of these materials and to prevent litter. Care shall be taken
to ensure no blowing or escape of garbage, litter, yard waste or liquids from truck operations
occurs during the collection and transportation of garbage, designated recyclables, bulky waste,
yard wastes or source-separated compostable materials.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-12. - Obstruction, delay Delay or interference Interference with contractor. Contractor
(a)
(a) No person shall obstruct, delay or interfere with any contractor or person engaged in the
city in removing any offal, garbage, dirt, dead animals, sewage or other like substances
or with the proper performance of their contract.
(b)
(b) Scavenging of any waste or material is prohibited.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-13. - Penalty for violation Violation of chapter. Ordinance
Any person violating any of the sections of this chapter ordinance shall be guilty of a misdemeanor,
and upon conviction, shall be punished in accordance with section Sec. 1-15. The city may also
handle violations of this chapter ordinance through the administrative offenses procedures in
section Sec. 1-17.
(Ord. No. 922, § 2, 6-11-2012)
Sec
Secs. 30-14. - Exceptions for storm cleanup Storm Clean-Up or other emergency circumstances.
Other Emergency Circumstances
The city manager City Manager shall have the authority to grant temporary exceptions to the
requirements in this chapter ordinance and in the standards for purposes of efficient solid waste
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management during storm cleanup clean-up events or other emergency circumstances. Any
such exceptions shall be immediately executed in writing and shall have specific sunset dates
specified.
Sec. (Ord. No. 922, § 2, 6-11-2012)
ARTICLE II. - RECYCLING REQUIREMENTS (RESIDENTIAL, MULTIPLE-FAMILY,
COMMERCIAL)
Sec. 30-21. - Collection and processing of residential recyclables.
(a)
(a) Designated recyclables from residential dwellings that are placed on the curb or alley for
collection must be in curbside recycling bins, carts, boxes or paper bags as prescribed by
the City of Maplewood Solid Waste Management Standards such that blowing of
recyclables does not occur, and recyclables remain as dry and clean as practicable.
(b)
(b) When designated recyclables are placed at the curb or alley line, they are the sole
property of the city, and shall be removed only by the city-contracted recyclables
collector.
(c)
(c) Only the city-contracted recyclables collector or their city-approved subcontractor sub-
contractor may collect and process recyclables set out for recyclables collection at the
curb or alley line.
(d) Occupants of residential properties shall store all recycling in contractor-provided
recycling carts between collections. On the designated day of collection in their area they
may place the contractor-provided recycling cart on the curb or alley line for collection by
the city-contracted recycling hauler.
(e) Instead of the requirement to place the contractor-provided recycling cart at the curb or
alley line, residents with physical challenges may apply to the city for walk-up service as
provided by the City of Maplewood Solid Waste Management Standards.
(f) Every person occupying a residential property shall utilize contractor-provided recycling
carts for recycling of designated recyclables. The carts are the property of the contractor,
and shall be used solely for recycling of designated recyclables. Only city-provided
recycling carts, or approved boxes or paper bags for overflow recyclables, in addition to
the cart shall be used for the recycling of designated recyclables.
(g) Except on specified collection days as provided in Sec. 30-15 (h), all contractor-provided
recycling carts shall be located behind the front line of the dwelling, in the garage or
screened from view from the street, and at least ten (10) feet from any abutting dwelling
or sufficiently distant so as not to be a nuisance to those properties, unless other
provisions are allowed by the city due to special site conditions.
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(h) Contractor-provided recycling carts and any additional boxed or bagged overflow
recycling may be placed on the alley line or curb line for collection no earlier than 5:00
p.m. on the day before collection. City-provided recycling carts must be removed from
the curb line no later than 6:00 a.m. on the day after collection.
(i) The recycling fee shall be invoiced to every residential dwelling with water and sanitary
sewer bills. The fee shall be due and payable the same terms as water and sanitary
sewer bills.
Sec. (Ord. No. 922, § 2, 6-11-2012)
Sec. 30-22. - Collection of recyclables from multiple-family dwellings.
Waste
(1) Be placed on the curb or alley line for collection in carts or state approved
compostable or paper bags subject to special arrangements with the city-
contracted garbage hauler.
directly to the garbage hauler by the owner, agent, occupant or tenant of the
premises at which the yard waste is collected, and such fees shall be paid in full.
(b) Home lawn and garden waste may be composted in small quantities on a residential lot
as long as the compost pile does not create a nuisance for neighbors due to
objectionable odor, vectors of disease, attraction of unwanted wildlife, or unsightliness.
Compost piles must be placed at least five (5) feet from rear- and side-yard property lines
and shall not be placed in a front yard. Residents must follow composting operation
guidelines referenced by the City of Maplewood Solid Waste Management Standards.
Yard waste not collected by the city-contracted garbage hauler, or not composted by the
resident or larger shrubs, tree limbs, stumps and roots must be transported to a properly
permitted and licensed yard waste transfer, composting, or processing facility.
The city requires all the owners and managers of multiple-family dwellings to provide recycling services to all their residents.
(c) (1) Collection service required.The City of Maplewood Solid Waste Management
Standards may allow for exceptions if a tree service provides for on-site chipping to
produce a suitable mulch product.
Sec 30-17 - Residential Source-Separated Food Scraps
(a) Food scraps may be composted in small quantities on a residential lot as long as the
compost pile does not create a nuisance for neighbors due to objectionable odor, vectors
of disease, attraction of unwanted wildlife, or unsightliness. Compost piles must be
placed at least five (5) feet from rear- and side-yard property lines and shall not be placed
in a front yard. Residents must follow composting operation guidelines referenced by
City of Maplewood Solid Waste Management Standards.
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(b) Food scraps not composted by the resident can be transported to a properly permitted
and licensed transfer, composting, or processing facility.
(c) The City of Maplewood Solid Waste Management Standards may allow for food scraps to
Sec. 30-18 - Multiple-Family Recycling
(a) Only the city-contracted recyclables collector or their city-approved sub-contractor may
collect and process recyclables set out for collection at the curb, alley, or designated
(b) When recyclables are placed at the curb, alley, or designated multiple-family collection
shall be removed only by the city-contracted recyclables collector or their city-approved
sub-contractor.
(c) Designated recyclables that are placed at the curb, alley, or designated multiple-family
collection area for collection must be in recycling carts or recycling dumpsters as
prescribed by the City of Maplewood Solid Waste Management Standards. This will
ensure that blowing away of recyclables does not occur, and recyclables remain as dry
and clean as practicable.
(d) When recycling carts or recycling dumpsters are not out for collection they must be stored
every multiple-family dwelling on a per unit,
per monthly fee basis with their water and sanitary sewer bills. The fee shall be due and
payable the same terms as water and sanitary sewer bills.
(f) All multiple-family dwellings are included in
of this ordinance (November 23, 2020). Those multiple-family dwellings can remain
(1) Sale of Property. Upon the sale of the multiple-family dwellings. New property
ordinance (November 23, 2020).
(3) Collection Service Required. The owner of a multiple-family dwelling shall make
available to the occupants of all dwelling units on the premise services for the
collection of designated recyclables.
(2)
(4) Recycling information required.Information Required. The owner of a multiple-
family dwelling shall provide recycling information to the occupants of each
dwelling unit on the property consistent with the City of Maplewood Solid Waste
Management Standards.
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(3)
(5) Responsibility for providing Providing and maintaining recycling containers.
a. If the owner of a multiple-family dwelling uses the city's recycling contractor, then the
contractor shall provide and maintain adequate recycling containers for the needs of the
property and its occupants; or
b. If the owner uses an independent recycling contractor, the Maintaining Recycling
Containers. The owner shall assure adequate recycling containers are provided
and maintained by the independent contractor.
(4)
(6) Transportation and disposal.Disposal. Upon collection by the city-contracted
recyclables hauler or the owner's independent hauler, that person shall
deliver the designated recyclables to a recyclable material processing center, an
end market for sale or reuse, or to an intermediate collection center for later
delivery to a processing center or end market. It is unlawful for any person to
transport for disposal or to dispose of designated recyclables in a mixed municipal
solid waste disposal facility.
(5)
(7) Annual report. Each Report. The owner or manager of a multiple-family dwelling
that does not employ the city's recycling contractor shall file an annual report with
the city by January 31 of each year on a form detailed in the City of Maplewood
Solid Waste Management Standards.
(6) Administrative penalties. Violation of this article shall be charged as an administrative fine as
follows: a fine of $200.00 for the first offense; a fine of $300.00 for the second offense at the same
location within a 12-month period; a fine of $500.00 for the third offense or additional offenses
within a 24-month period at the same location. The owner shall be notified in writing of the violation
and if the owner fails to take action within 15 days of receiving the notice of violation, the owner
shall be cited for violation in accordance with the fine schedule.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-23. - Collection and composting or disposal of yard waste.
(a) Yard waste to be collected by the city's contract garbage hauler shall be placed on the curb or alley
line for collection in carts or state-approved compostable or paper bags subject to special
arrangements with the city-contracted garbage hauler.
(b) Home lawn, garden waste, and kitchen food scraps may be composted in small
quantities on a residential lot as long as the compost pile does not create a
nuisance for neighbors due to objectionable odor, vectors of disease, attraction of
unwanted wildlife, or unsightliness. Compost piles must be placed at least five
feet from rear and side yard property lines and shall not be placed in a front yard.
Residents must follow composting operation guidelines referenced by City of
Maplewood Solid Waste Management Standards.
under the same regulations as outlined in Sec. 30-18 (a) through (e). Once a
not opt out again.
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(a) Commercial buildings shall ensure that facilities under its control from which mixed
municipal solid waste is collected also collect recyclable materials in accordance with
state laws and rules and county policies regarding licensed disposal and processing.
(b) A small business or church can opt into t
City of Maplewood Solid Waste Management Standards.
Article III - Solid Waste Requirements (Residential, Multiple-Family, and Commercial)
(c) Yard waste not collected by the city-contracted garbage hauler, or not composted by the resident or
shrubs, tree limbs, stumps and roots, must be transported to a properly permitted and licensed yard
waste transfer, composting, or processing facility. The City of Maplewood Solid Waste
Management Standards may allow for exceptions if a tree service provides for on-site chipping
to produce a suitable mulch product.
(Ord. No. 922, § 2, 6-11-2012)
ARTICLE III. - SOLID WASTE REQUIREMENTS (RESIDENTIAL)
Sec. 30-41. - Collection and disposal of residential garbage by city-contracted hauler.
(a) (a) Occupants of residential properties shall store all garbage in city-provided garbage
carts between collections. On the designated day of collection in their area, they may
place the city-provided garbage cart on the curb or alley line for collection by the city-
contracted garbage hauler.
(b)
(b) Only the city-contracted garbage collector or their city-approved sub-contractor may
collect and process garbage set out for collection at the curb or alley line.
(c) Instead of the requirement to place the city-provided garbage cart at the curb or alley line,
residents with physical challenges may apply to the city for walk-up service as provided
by the City of Maplewood Solid Waste Management Standards.
(d) (c) Every person occupying a residential property shall utilize city-provided garbage
carts for the disposal of garbage. The carts are the property of the city, and shall be used
solely for disposal of garbage. Only city-provided garbage carts, or approved plastic
garbage bags for overflow garbage, in addition to the cart shall be used for the disposal
of garbage.
(d)
(e) Persons who wish to self-haul their own garbage may apply to the city to do so.
Permission may be granted to self-haul if proof is submitted of an environmentally
responsible means of disposal that complies with state laws and regulations and county
policies and in conformance with the City of Maplewood Solid Waste Management
Standards. Residents that are approved by the city for self-haul must remove their
garbage at least once per week. Self-haul can only be accomplished with the specific
approval of the city using an application form provided in the City of Maplewood Solid
Waste Management Standards.
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(e)
(f) Persons may apply to the city for less than weekly service on a form provided by City of
Maplewood Solid Waste Management Standards. Permission may be granted for less
than once per week garbage removal provided that sufficient removal is accomplished to
prevent nuisance or unhealthful accumulations of garbage. Such permission will be
withdrawn and weekly garbage removal required, if nuisance or unhealthful conditions
exist.
(f)
(g) Except on specified collection days as provided in subsection Sec. 30-41(g) below,20 (h),
all city-provided garbage carts shall be located behind the front line of the dwelling, in the
garage or screened from view from the street, and at least ten (10) feet from any abutting
dwelling or sufficiently distant so as not to be a nuisance to those properties, unless other
provisions are allowed by the city due to special site conditions.
(g)
(h) City-provided garbage carts and any additional bagged overflow garbage may be placed
on the alley line or curb line for collection no earlier than 5:00 p.m. on the day before
collection. City-provided garbage carts must be removed from the curb line no later than
6:00 a.m. on the day after collection.
(Ord. No. 922, § 2, 6-11-2012)
(i) Fees for hauling garbage under this ordinance shall be paid directlySec. 30-42. -
Requirements to dispose of residential appliances and bulky waste.
to the garbage hauler by the owner, agent, occupant or tenant of the premises at which the
garbage is collected, and such fees shall be paid in full.
Sec.
(a) Residents shall dispose of appliances or any other bulky waste such as furniture,
mattresses or large household or garage waste as specified by the City of Maplewood
Solid Waste Management Standards.
(b) Upon resident request, the city-contracted garbage hauler must collect and properly
dispose of appliances or other bulky waste in accordance with subsection Sec. 30-62 28
(e).
(Ord. No. 922, § 2, 6-11-2012)
Fees for hauling bulky waste collected by the city-contracted Sec. 30-43. - Collection and
disposal of garbage for multiple-family properties without curbside collection.
(c) (garbage hauler shall be paid directly to the garbage hauler by the owner, agent,
occupant or tenant of the premises at which the garbage is collected, and such fees shall
be paid in full.
Sec.
(a) The city contracted garbage hauler is responsible for collection of all fees associated with
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the collection and processing of garbage from residential properties. The city-contracted
hauler shall make good-faith efforts to collect all amounts due, including use of a collection
agency. All such efforts shall be documented.
(b) The St. Paul Regional Water Authority and adjacent cities, as applicable, are responsible
for the collection of all fees associated with the City of Maplewood recycling program. The
St. Paul Regional Water Authority or the appropriate cities shall make good-faith efforts to
collect all amounts due, including use of a collection agency.
(c) Delinquent accounts shall be defined as those residents who have not paid and are over
three (3) months past due.
(d) If the amount continues to be delinquent past six (6) months the garbage hauler shall
submit a written request to the City of Maplewood with adequate documentation of the
efforts made to collect the past due amounts. If the city determines that a good faith effort
was made and that adequate documentation was submitted, the city shall place the
amount on the property taxes associated with the property for which the amount is due.
The city shall follow all practices required by the state and city ordinance to assess the
delinquent amount to the property.)
Sec. 30-23 - Multiple-Family Garbage Hauling
(a) The owner, operator or manager of any multiple-family property dwelling with more than
four (4) units that do not have curbside collection shall have dumpster garbage carts or
equivalent dumpsters service from a one commercial hauler licensed to do business in the
city. The garbage carts or dumpsters shall be of a minimum capacity of one cubic yard,
covered, and of a city-approved sanitary type with the proper attachments for lifting onto
garbage trucks.
(b) Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance
with state laws and rules and county policies regarding licensed disposal and processing.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-44. - Requirements to dispose of multiple-family bulky waste.
(c) Multiple-family dwelling townhomes and manufactured homes properties that can have
per the City of Maplewood Solid Waste Management Standards.
The owner, operator or manager of any building containing more than four (4) dwelling units shall
provide on-site disposal of large or bulky waste for all occupants. Disposal of these items shall
be in compliance with all state laws and regulations and county policies.
(Ord. No. 922, § 2, 6-11-2012)
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Sec. 30-45. - Delinquent accounts.
(a) The city contracted garbage hauler is responsible for collection of all fees associated with the
collection and processing of garbage from residential properties. The city-contracted hauler shall
make good faith efforts to collect all amounts due, including use of a collection agency. All such efforts
shall be documented.
(b) The St. Paul Regional Water Authority and adjacent cities, as applicable, are responsible for
the collection of all fees associated with the City of Maplewood recycling program. The St.
Paul Regional Water Authority or the appropriate cities shall make good faith efforts to collect all
amounts due, including use of a collection agency.
(c) Delinquent accounts shall be defined as those residents who have not paid and are over three months
past due.
(d) If the amount continues to be delinquent past the three months from the account being declared "past
due" by the above entity, the City of Maplewood shall declare the amount delinquent. The entity shall
submit a written request to the City of Maplewood with adequate documentation of the efforts made to
collect the past due amounts. If the city determines that a good faith effort was made and that
adequate documentation was submitted, the city shall place the amount on the property taxes
associated with the property for which the amount is due. The city shall follow all practices
required by the state and city ordinance to assess the delinquent amount to the property.
(Ord. No. 922, § 2, 6-11-2012)
ARTICLE IV. - SOLID WASTE REQUIREMENTS (MULTIPLE FAMILY AND
COMMERCIAL)
(a) Sec. 30-51. - Collection and disposal of commercial garbage.
(a) The owner, operator or manager of any firm or corporation shall have a dumpster or
equivalent service from a commercial hauler licensed to do business in the city. The
dumpsters shall be of a minimum capacity of one cubic yard, covered, and of a city-
approved sanitary type with the proper attachments for lifting onto garbage trucks.
(b) Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance with
state laws and rules and county policies regarding licensed disposal and processing.
(Ord. No. 922, § 2, 6-11-2012)
ArticleSec. 30-52. - Manufactured homes, townhouses may opt-in.
The owners of manufactured homes or manufactured home parks and of townhouses and townhouse associations may opt in
to the city-contracted garbage hauling service, at their application and with the city's approval.
(Ord. No. 922, § 2, 6-11-2012)
ARTICLE V. - COLLECTION LICENSES (RESIDENTIAL, MULTIPLE-FAMILY, AND
COMMERCIAL)
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Sec. 30-60. - Collection licenses required. Licenses (Residential, Multiple-Family, and
Commercial)
Sec. 30-26 - Collection Licenses Required
It shall be unlawful for any person to collect any garbage, designated recyclables, or other solid
waste in the city from any residential, multiple-family, or commercial property without having first
secured a license from the city to do so.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-61.27 - Application; fee; duration. Fee; Duration
(a) Any person desiring a license to collect garbage, yard waste, recyclables, or other solid
waste in the city shall apply for a license to the city clerk by first submitting an application
with the name and address of the applicant.
(b) The application described in subsection (a) of this section shall be submitted to the city
manager. Upon finding that the applicant is responsible, has proper equipment for such
collection and that no nuisance is liable to be created by the granting of the license, the
city manager shall endorse and approve the application.
(c) Before any license may be issued, the applicant shall pay to the city clerk a license fee
imposed, set, established and fixed by the city council, by resolution, from time to time,
which fee shall accompany the application.
(d) Licenses No license issued under this division article shall have be for a duration longer
period of than one year. The expiration date of such license is as may be imposed, set,
established, and fixed by the city clerk, from time to time. A license renewal application all
licenses shall be filed with the office of the city clerk prior to the expiration date expire on
December 31 of each year.
(Ord. No. 922, § 2, 6-11-2012; Council Amend. of 9-28-2015)
Sec. 30-62. - Licensee operating requirements. Operating Requirements
The applicant shall:
(1)
(a) Use tandem axles or flotation tires to reduce the per-axle weight of all trucks used for
collection of solid waste.
(2)
(b) Provide maps of service routes configured so that customers on load-sensitive streets will
be among the first served on such routes to minimize damage to load-sensitive streets and
alleys.
(c)(3) Provide collection carts or dumpsters to customers upon their request.
(4)
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(d) Provide collection of yard waste to customers upon their request.
(5)
(e) Provide special or extraordinary collection services, such as bulky waste removal, within
two business days of a customer's request. .
(6)
(f) Provide special service collection arrangements for customers to accommodate their
physical health concerns.
(7)
(g) Properly contain all garbage or recyclables such that no blowing or escape from trucks of
solid or liquid waste or recyclables occurs.
(8)
(h) Provide information to all customers that may be required of the city by county,
metropolitan, state, or federal governments.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-63. - Insurance.
The applicant for the license required under this article shall provide a certificate of public
liability insurance in the amounts specified in this section for collecting garbage. Such
insurance policy shall be subject to the approval of the city manager. The applicant must also
provide a comprehensive general policy of liability insurance with minimum coverages as stated.
At a minimum, the insurance shall conform to the following requirements:
(1) a) General liability in the following amounts:
a.
(1) Bodily injury, per occurrence, or combined single limit, $1,500,000.00.
b.
(2) Property damage, $500,000.00.
(2)
(b) Auto liability in the following amounts:
a.
(1) Property damage or combined single limit, $500,000.00.
b.
(2) Bodily injury in the following amounts:
1.
a) Per person, $1,000,000.00.
2.
b) Per occurrence, $5 1,000,000.00.
(3) Workers' compensation insurance
(c) Workers Compensation Insurance as specified by the Minnesota Department of
Occupational Health and Safety and federal law.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-64.30 - Vehicle requirements. Requirements
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Each garbage collector licensed under this article shall provide a covered or enclosed truck, tank
or trailer so constructed that the contents will not leak or spill from it, in which all garbage collected
shall be conveyed to an approved disposal facility. The truck or conveyance used shall be kept
clean and as free from offensive odors as possible and shall not be allowed to stand in any
street, alley or public place longer than is reasonably necessary to collect garbage. Any litter
or truck fluid leaks shall be immediately cleaned up. Significant release of any truck fluid leaks
shall be immediately noticed to the appropriate authorities. Each truck used under a city license
shall remain in compliance with all federal and Minnesota Department of Transportation rules
and regulations.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-65.31 - Pickup schedules (residential). Schedules (Residential)
Each residential licensee under this article shall consent to and follow a schedule of pickups,
setting the day and area of pickups, as established by City of Maplewood Solid Waste
Management Standards, to limit area pickups for residential collections collection of garbage or
recycling carts to the same day per week each week.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-66.32 - Duty of licensees Licensees to report accumulations Report Accumulations of
garbage. Garbage
Each licensee under this article shall report any accumulations of garbage that violates this
chapter ordinance or other city ordinances to the city as per City of Maplewood Solid Waste
Management Standards.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-67. - Prohibited mailings (residential Mailings (Residential and multiple family).
Multiple Family)
No notices shall be sent from licensees or other persons to dwelling units dwellings within the
City of Maplewood or dwelling unit owners that are subject to or participating in the city-
contracted City recycling or garbage service.program. These prohibited mailings shall include
those for advertising rates or services not available under the city's contract for recycling or
garbage collection services or any other services covered under the city contract for garbage
service. No notices shall be sent to any residential dwelling in the City of Maplewood by
licensees without prior written approval by the City of Maplewood.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-68.34 - Suspension or revocation. Revocation
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(a)
(a) Failure by a licensee under this article to comply with this article ordinance shall be
grounds for revocation of the license by the city council after a hearing for the purpose.
(b)
(b) If the city finds a violation of this article ordinance by a licensee under this article and the
city orders correction of the violation which the licensee fails to make, the city may
suspend the licensee's right to operate under the terms of the license and order
his appearance at the next regular meeting of the city council for a hearing on whether
the suspension should continue in effect.
(c)Continued willful or egregious violations of this article ordinance by any licensed or
unlicensed hauler of solid waste shall result in fines and/or liquidated damages as
deemed reasonable by the city council.
(Ord. No. 922, § 2, 6-11-2012)
Sec. 30-69.35 - Volume-based rates (residential). Based Rates (Residential)
(a) The city's contract hauler for residential garbage shall provide to its residential
customers a system of volume-based rates. A volume-based rate includes a solid waste
collection charge and a disposal charge based on the volume of the solid waste
generated by the customer.
(b) The city shall determine the increments upon which the volume-based rate will depend
and the difference between the rates for each increment.
(Ord. No. 922, § 2, 6-11-2012)
ARTICLE VI. - DISPOSAL SITES (GENERALLY)
Sec. 30-76.36 - Unlawful deposit Deposit of garbage Garbage and other substances. Other
Substances
(a) No manure or pet feces, garbage, or other waste which may be detrimental to health,
shall be deposited at any place within the city limits, except in accordance with section
30-23, relating to composting and source separated compostable materials..
(b) No unauthorized landfill (or dump) for garbage materials and other solid waste shall be
operated within the city by any person.
(Ord. No. 922, § 2, 6-11-2012)
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Section II. This ordinance shall be effective following its adoption and publication.
Approved by the City Council of the City of Maplewood on _____________, 2020.
Signed:
_______________________________ _______________________________
Marylee Abrams, Mayor Date
Attest:
_______________________________ ________________________________
Andrea Sindt, City Clerk Date
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CITY OF MAPLEWOOD
RESOLUTION NO. ______
RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO. ____ BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. ____,
an ordinance repealing the Solid Waste ordinance and creating a new Solid Waste ordinance; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is several pages in length; and
WHEREAS, the City Council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that
the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
The Maplewood City Council has adopted Ordinance No. ___, repealing the Solid Waste
ordinance and creating a new Solid Waste Management ordinance as summarized below:
1. Goal: The goal of the Solid Waste Management ordinance is to improve solid waste
management and to serve the following purposes:
a. Achieve a reduction in waste generated.
b. Encourage the separation and recovery of materials and energy from waste.
c. Ensure the protection of public health and safety and promote city cleanliness and
livability.
d. Promote best management practices in solid waste management to protect air
quality, water quality, and natural resources.
e. Be consistent with the requirements of the State statutes, State rules and Ramsey
County ordinances, and with State and Ramsey County solid waste plans.
f. Provide high quality solid waste and recycling services in the most cost-effective
manner possible.
g. Coordinate solid waste management among political subdivisions.
2. Amendments: Substantial amendments from the previous Solid Waste Management
ordinance and the new Solid Waste Management ordinance are as follows:
a. Multiple-family dwellings:
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1) All multiple-family dwellings are included in the City’s recycling program,
unless they had opted out as of the date of the new ordinance. Those
dwellings can remain opted out of the City’s recycling program until such
time as the multiple-family dwelling is sold.
2) Allowing for the collection of recycling from multiple-family dwellings from
dumpsters in addition to carts as outlined in the City’s recycling contract.
b. Hours of collection – 6 a.m. to 6 p.m. for all trash and recycling collection.
c. Payment of fees – outlines billing for residential recycling on water bills.
d. Small business and church recycling – allowing small businesses and churches
to opt into the City’s recycling program and allowing the collection of recycling in
dumpsters and carts from those dwellings as outlined in the City’s recycling
contract.
e. Commercial building recycling – collection of recyclables from commercial
buildings in accordance with State law and County policy.
f. Organics – food scrap recycling.
g. Delinquent accounts – delinquent accounts are defined as an account that is
three months past due as outlined in the City’s trash contract. The city-contracted
trash hauler can impose administrative service fees on bills that are delinquent
per the contract. The city-contractor can request that the City assess delinquent
accounts that are six months or more past due.
h. Licensing – amending the auto liability coverage amounts from $5 million to $1
million.
Andrea Sindt, City Clerk
BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City
Clerk keep a copy of the ordinance in her office at city hall for public inspection.
Adopted by the Maplewood City Council this 23rd day of November, 2020.
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
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CITY COUNCIL STAFF REPORT
Meeting Date November 23, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
MichaelMartin, AICP, Assistant Community Development Director
PRESENTER:Jeff Thomson,Community Development Director
Conditional Use Permit and Home Occupation License Resolution, Home-
AGENDA ITEM:
Based Lawn Care Business with Storage of Commercial Vehicles, 821
Bartelmy Lane North
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Jeremy Hirdler has applied for a conditional use permit and home occupation license to store
commercial vehicles at his residential property located at 821 Bartelmy Lane North. Mr. Hirdler
operates a lawn care business and intends to store equipment within his garage, shed and behind
a privacy fence. No customers would visit his property but he is proposing to have up to two
employee vehicles parked within the privacy fence area during the day. All work related to the lawn
care business would be performed off-site. To move forward with this project, the applicant needs
city council approval of the following applications: conditional use permit and home occupation
license.
Recommended Action:
Staff is providing two recommended actions that the council may use depending on if it approves or
denies this request.
a. Motion to adopt a resolution approving the request for a conditional use permit and a home
occupation license for a home-based lawn care business with the storage of commercial
vehicles at 821 Bartelmy Lane North.
b. Motion to adopt a resolution denying the request for a conditional use permit and a home
occupation license for a home-based lawn care business with the storage of commercial
vehicles at 821 Bartelmy Lane North.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
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Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The city deemed the applicant’s application complete on October 9, 2020. Minnesota State Statute
15.99 requires that the city take action on land use permits within 60 days. The 60-day review
deadline for a decision on the home occupation license and conditional use permit is December 8,
2020.
Background:
Jeremy Hirdler owns a lawn care business. The applicant has lived at this house for approximately
one year. The city received neighborhood complaints about the applicant’s business. The city’s
neighborhood preservation officer visited the site and spoke with the applicant and relayed to him
the city’s requirements for home occupations. Following is an overview of the business operations:
The business is managed from the residential property at 821 Bartelmy Lane North, but all
activities will be conducted off-site.
The business will be operated Monday through Friday between 7 a.m. and 5 p.m.
There are three commercial vehicles for the business that are stored at the residential
property: 2 3/4-ton pick-up trucks and one 1-ton pick-up truck. In addition to the trucks, the
applicant is proposing to store trailers and equipment related to the business on-site.
There are three employees. Code allows one non-resident employee to park on-site.
No customers will come to the property.
No production or major advertisement will occur on the property.
The city’s R1 – single dwelling zoning district permits homeowners to store one light commercial
vehicle on site without any additional approval from the city council. City ordinance defines light
commercial vehicles as a vehicle with a nominal rated carrying capacity of one ton or less on
which is attached a snowplow, carrier, crane or similar commercial attachment. In addition to the
light commercial vehicle, the homeowner is permitted to run the administrative aspects of a home
occupation from a residential property as long as no customers or employees are visiting the
property.
Home occupation license and conditional use permit requests allow homeowners to request the
city council allow expanded business use on residential properties following the ordinance
requirements contained within each request. Following is staff’s examination of the applicant’s
requests.
Home Occupation License
Section 14-56 outlines the licensing for home occupations on residential property if any of the
following circumstances would occur on the property more than 30 days each year:
1. Employment of a nonresident in the home occupation.
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2. Customers or customers' vehicles on the premises.
3. Manufacture, assembly or processing of products or materials on the premises.
4. More than one vehicle associated with the home occupation which is classified as a
light commercial vehicle.
5. A vehicle used in the home occupation, and parked on the premises, which exceeds
a three-quarter-ton payload capacity.
6. If the home occupation produces any waste that should be treated or regulated.
Jeremy Hirdler’s home occupation requires a license due to the storage of commercial vehicles
and an employee parking on the property.
Conditional Use Permit
Section 44-6 defines a heavy commercial vehicle as one with more than one-ton nominal rated
carrying capacity including trucks, trailers, and earth moving equipment such as a bobcat.
Section 44-108(2)(a) and 44-102(1) allows the storage or parking of heavy commercial vehicles
on a residential property with a conditional use permit as long as it meets the following standards:
1. The owner or operator of the vehicle or commercial equipment must reside on the
property.
2. The vehicle or commercial equipment shall be parked in an enclosed structure or on a
hard-surface driveway that meets the applicable zoning district requirements.
3. Noise from idling the engine shall not exceed the L50 standards provided for in state
statutes. The owner or operator shall not let the vehicle's engine idle for more than 30
minutes in any one-hour period. In no circumstance may the owner or operator run or
let the engine idle for more than two periods, lasting 30 minutes each, in one 24-hour
period.
The commercial vehicles, trailers and equipment are stored on a Class 5 (hard surface)
driveway. This driveway is located to the west of the house. The driveway was put in without a
permit. The applicant must apply for and receive approval for a grading permit from the city’s
engineering department and maintain a five-foot setback from the side and rear property lines.
In addition to the driveway, the applicant has also installed a privacy fence. Fences do not
require permits but must be located on the applicant’s property. In the neighborhood comments
the city received, there is some concern about the placement of the fence. Staff is
recommending the applicant be required to submit a survey to the city ensuring the location of
the fence meets all code requirements.
In addition to the privacy fence already installed, the applicant will be installing a gate to enclose
the storage area. An image of the gate is on the next page. The applicant has ordered the gate
already and will be installing it as soon as he receives it.
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Staff Review
Public Safety
Police and Fire have reviewed this project and have no comments.
Engineering
Jon Jarosch, assistant city engineer, has reviewed this project and is requiring a grading permit be
submitted to the city.
ResidentComments
Staff surveyed the 65 property owners within 500 feet of the property and received the following
comments:
1. I think Mr. Hirdler has done a good job of transforming half of his lot into an effective
storage/parking area for his equipment. It is definitely not an eyesore. I have no complaints
about added noise or traffic congestion. He has made excellent use of his large yard. I wish
him the best of luck with his business as I feel it would not be detrimental to the
neighborhood. (Jean Heininger, 2404 Bush Avenue East)
2. I am returning your request for opinion about 821 Bartelmy Ln N. After looking at the views
and walking past the property, there is a few items that stand out...
a. The neighborhood is not zoned commercial or cross but residential.
b. The area being use as a parking area is directly beneath 815 Bartelmy’s bedroom
windows.
I would be very, very irritated if I lived in a zoned residential neighborhood, lived there for
quite awhile and one day I had two trucks idling under my windows from then on. Does the
lawn care company also do snow removal for income in the winter months? The property is
quite large by the pictures-to avoid idling motors I suggest he park lawn equipment, boats,
trailers be parked next to 815 Bartelmy’s house. (Dee Ryan, 2424 Bush Avenue East)
3. Christy and I are ok with the request being granted. They are good neighbors who take care
of their property well. (Jeff and Christy Kleve, 822 Meyer Street North)
4. I’ve reviewed the request of Mr. Hirdler for the conditional use permit for his home and small
business and I support the approval. It is both reasonable and appropriate, and community
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support of small businesses is the right thing to do. (Harvey Beliveau, 761 Crestview Drive
North)
5. Our main concern with Mr. Hirdler’s request is that we feel he may have built his privacy
fence and large wooden shed on a portion of our property and/or too close to the property
line, based on where we were advised the property line to be when we purchased our home
in May 2007. We are not aware if Mr. Hirdler had the property line legally surveyed prior to
constructing the shed and/or fence. Mr. Hirdler also moved the previous existing shed that
was on his property when he purchased it, behind his garage and this shed may now be too
close to the property line, as well.
We have a chain link fence on our property that is set inside our property at the top of a
small hill on the southeast side of our property. We had been informed when we purchased
the home that our property line went past the bottom of that hill and inward about 5 feet.
The previous homeowners at 821 Bartelmy had also verbally agreed to that estimate. Mr.
Hirdler built his fence butted up to the bottom of the small hill and his shed is quite close to
his new fence. Because of his new fence being so close to our existing fence, the area
between the two fences is now very narrow for us to safely maneuver between them for any
attempted maintenance or lawn care.
Our greatest concern is that we want to make sure, if we choose to sell our home in the
future, Mr. Hirdler’s fence will not affect our home sale with prospective buyers, based on
the intrusion of the property line or by forfeiting property to him, making our lot size smaller.
We had only spoken to Mr. Hirdler on one occasion prior to him building the fence and he
asked me where the property line was. I informed him of where I believed the property line
to be, but his fence is built beyond that area, intruding to what we believe may be part of our
property. I had even told him that I thought the shed may be too close to the property line,
he shrugged his shoulders, changed the subject and walked away.
In regard to the work equipment and employee trucks being parked on his property during
the day, we do not have a great issue with this, as long as he abides by the City of
Maplewood’s noise ordinances.
We are usually awake by 6:30 am, as we both have full time jobs. We are okay with the
sound of vehicles starting at 6:45 am when he leaves for work(per his letter), but would like
to make sure he avoids starting up loud lawn equipment that early. We have noted that after
work when we are trying to relax in our backyard (between 4pm-10pm), it can be quite noisy
with employees loading and unloading equipment. We have also noticed that on occasion,
during daytime work hours, some equipment has been started up, making it difficult for me
to hear patients on the phone (I am an RN that works for an insurance company at my home
office). I have done my best to decrease outside noise by keeping our windows closed, but
this is not always possible. While these noises may be a nuisance to us and some in the
neighborhood, we do not feel that this is beyond the noice ordinance laws set forth by the
City of Maplewood. We are somewhat flexible with this issue.
We asked that Mr. Hirdler follow all ordinances set forth by the City of Maplewood. We
would like to make sure that Mr. Hirdler has built his shed and fence within the city code and
prove to us that his shed and fence are not intruding onto our property at 814 Meyer Street
North. If Mr. Hirdler did construct these items on or too close to our property, we would ask
that he remedies this situation immediately or make arrangements with us to resolve this
issue. (Christina and David Ernster, 814 Meyer Street North)
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6. We received your letter regarding the property listed above. We have no concerns regarding
th
the conditional use permit. (Rachel Murphey, 2456 7Street East)
7. I am opposed to this permit. I have lived two homes away for 21years. I am at 833 Bartelmy
Lane. There are now several trucks and trailers plus all sorts of lawn care equipment on this
property. There are also a number of personal vehicles on the property, some of which park
in the street during the day. From the SOUNDS of things there is much more noise than a
residential property. My guess is they do all of their equipment maintenance there, at the
business-residence. He built a 3 sided wooden enclosure for some of his equipment but
there doesn't seem to be a gate to totally enclose it. When he moved in a year ago he just
seemed to charge ahead with his home business venture without any regard for potential
zoning issues. I have nothing against him personally but the FEEL of the neighborhood has
taken a step backward. Don't open the floodgates for others to follow suit. THANK YOU for
listening. (Jeff Tjaden, 833 Bartelmy Lane North)
8. We would like the request denied please. As you can see from the attached photos taken 5
minutes ago (photos attached to this report). The trucks he has parked are 2 ft from the
fence. He has been told by Mr Russel from code enforcement. He was to sod 5 ft out from
the fence and remove the class five. He was told by Russel not to park closer than 5ft from
the fence. He placed 2 ft of sod, and is parked 2ft from the fence.
I have asked him many times not to start his truck too early and he says he can start his
trucks any time he wants. As you can see from the last pic taken from inside our bedroom.
The truck is literally less than 8 ft from my window. This is a 1 ton diesel truck. We haven't
been able to open our windows and enjoy the breeze for a year. Many neighbors are upset
with the trucks.
I have been threatened with a restraining order, one of my neighbors has been challenged
by one of his employees, and I see in the pic. He bought a third plow! As you know these
run all hours of the night in winter. Now he wants a big iron gate? How loud will that be??
He told Russel he had 1 full time employee. He has at least 4.
His 3000 sq ft area of class five should be removed. This is a natural collecting area for
runoff in the spring. Our yard will be a mess every spring. What will this do to our property
value? We moved here for a quiet neighborhood. Please support the neighborhood. (Scott
and Patricia Evenson, 815 Bartelmy Lane North)
9. I am writing in response to your letter dated 01 OCT 2020 in regards to the conditional use
permit for 821 Bartelmy Lane N. I'm generally pro small businesses, if they are operated in a
manner that meets regulations and zoning. I am thankful that the resident of 821 Bartelmy
Lane is attempting to mitigate effects on the community with this permit request. However,
I'm still not excited about this proposal.
I believe the residents of 821 should be allowed to keep their personal vehicles on their
property. I generally feel that it is acceptable for them to keep a vehicle belonging to their
business there as well, but I'm not in favor of turning the property into a parking lot for their
fleet of business vehicles and employee parking.
My concerns for this permit are the following:
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Deleterious effect on property value of homes in the neighborhood (this certainly won't
increase it)
Safety of children and pedestrians. The home is on a walking path leading to the Nature
Center, park, and ballfield.
Aesthetics - The parking lot is not attractive.
I'm concerned about what precedent this sets for the local community and future owners
of the property who might not be as careful to respect the neighborhood.
I'm also concerned about current or futures employees getting complacent and causing
safety, noise, or traffic violations.
I'm concerned about local crime, and whether this facility will attract vandals and thieves,
and if preventative measures to deter break-ins will cause light pollution or privacy
violations (i.e. lighting and camera systems). (Steve Olson, 808 Bartelmy Lane North)
10. I strongly object to my neighbor’s request for an exception to the zoning restrictions currently
in place in my neighborhood and for granting him a permit and license to operate his large
business, out of his home, in our quiet, residential neighborhood. To do so would subject
myself and anyone within earshot or visibility to endure an unacceptable level of noise and
constant activity of people and equipment on a near-daily, any-hour basis; including
weekends; not to mention the direct negative impact it would have on the value of my home,
should I decide to sell. It is simply asking too much that I myself, or any of my neighbors
forfeit the peace and beauty of our private homes and residential neighborhood by
approving his request. Our homes, and this neighborhood provide retreat from our own jobs
and businesses and is worth preserving from the impact of a commercial operation such as
the one my neighbor has been operating and now attempting to expand directly adjacent to
my home.
My neighbor who is requesting this permit resides at 821 Bartelmy Lane North Maplewood,
directly adjacent to my house. He has lived there approximately 1 year and has been
operating his lawn-care, landscape, and snow removal business from his home throughout
this duration. According to his business website: https://cjslawnllc.com, his business address
is located in Oakdale, approximately 3 miles from his residential address here in
Maplewood. I assumed that he was no longer operating his business from the Oakdale
address based on the robust amount of activity and business being conducted right here at
his home in Maplewood, on a daily basis. But upon a google street view map search, I
discovered company trucks parked not only at the business address in Oakdale, but across
the street as well, at another address altogether. Both of the driveways of these addresses
depict company trucks and trailers parked there. To me it seems obvious that his business
has outgrown the restrictions of the location(s) in which he has operated his business and
where he maintains and stores his equipment. I suspect he is growing and needs more
space, or it’s even possible that the neighbors at his Oakdale address have complained as
well? It could be a number of reasons why he moved 3 miles away from his Oakdale
address to set up and expand his operation here in Maplewood.
Regardless, his daily business routine being conducted next-door to me in Maplewood is
wholly inconsistent with the residential atmosphere in which I bought my home 20 years
ago, and which has remained so up until his move here, one year ago. My home is a
reprieve from the hectic pace of the commercial and business world, as well as from my
occupation. The business of which my neighbor is practicing from his home is commercial in
nature and already exceeds the residential zoning of my neighborhood. He should never be
allowed the opportunity to expand. In fact, I would ask that the City limit him from the
already-excessive operation he has taken liberty of. It is and has been entirely disruptive
and inconsistent in my neighborhood, and to residential living as a whole.
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I would like to describe the scope of my neighbor’s operation that is not evidenced in his
proposal nor photographs, and which impact me and my neighbors more than the pictures
show:
a. A class-5 stone parking lot, approximately 2000 to 3000 square feet was created to
the side of his concrete driveway. Much of this parking lot is surrounded by a newly
constructed fence that protrudes or extends approximately 20 feet past the face of
the homes and toward the street. This site alone would be more representative of an
area zoned as commercial, not residential; especially when loaded with big
commercial equipment which was not depicted in the photos of his property.
b. As for equipment: (not shown in the photos), there are two work trucks; each pulling
a flatbed trailer. These trucks depart from and return to his residence multiple times a
day; loading, off-loading, or exchanging equipment such as multiple riding
lawnmowers, push mowers, blowers, weed trimmers, snow blowers, Bobcat,
pressure washers, etc.
c. Many pieces of equipment need to be started and running to move themselves off of
the flatbed trailer. Oftentimes these operations are conducted in the street, in front of
the homes adjacent to his, which would include mine. In fact, during the course of
these operations, it is not uncommon for his trucks and trailers to be parked in the
street; sometimes for hours at a time.
d. Moving on to maintenance: All of this equipment requires maintenance. It is here at
his residence, after-hours, when returning from their contractual job sites, where
these tasks are conducted. Maintenance can come in the form of “tuning up”
equipment; running machinery or running pressure washers to clean their equipment
for extended periods of time.
e. Employees and Personnel: On any given day including the weekend, it’s common to
observe the delivery, transport, exchange or maintenance of equipment at all hours
by a multitude of people or employees required to accomplish these tasks (from two
to four employees). This has brought with it a blur of constant comings and goings of
people, equipment, noise, and extra cars needing to be parked; thereby occupying
the property and road.
Altogether, The array of equipment, employees, and activity reflect a much larger operation
than one whose impact to the neighborhood is minimal to benign. The photos of his property
that were included in the letter that I received don’t begin to describe the scope of this
business and the impact it’s already had on my neighborhood and myself; short of what
granting this permit would allow to exacerbate. One statement that the applicant wrote in his
letter to the City of Maplewood was, “no work would be performed on the property or in the
home as all work is performed off site”. Yes, lawn cutting, landscaping, snow removal, etc.
are done off-site at a customer's address, however, maintenance and management of
equipment is done at Mr Hirdler’s residence, next to mine.
I am able to describe these events because I'm a shift worker and I'm often home during
daytime hours. I’d also like to state that I'm a person who is “pro-business”, and yet I believe
that a business such as this should be operated from an area zoned as commercial, not
residential. People live in a residential area for a reason; it’s a place to reside away from an
industrious or a business atmosphere. These are some reasons and examples why I object
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to granting a “Conditional Use Permit & Home Occupation License” to my neighbor, Jeremy
Hirdler.
While I appreciate being asked for my input, I am wondering why the City of Maplewood
would consider a proposal from Mr Hirdler to expand his commercial business from his
home within a residential area such as mine in the first place? The fact that myself and my
adjacent neighbors are being presented with this proposal; essentially to forfeit the peace
and beauty of our quiet neighborhood; indicates to me that the applicant's request is outside
of acceptable limits which exceed the current zoning restrictions; thereby requiring an
exception in the form of a permit. Why are we, the residential owners and adjacent
neighbors of this applicant put in the position of what the city; a neutral party, should have
denied or rejected from considering in the first place? It is or should be the job of the various
city departments involved to be the ones to reject a proposal of this kind for obvious reasons
as I stated throughout this letter, rather than us, their adjacent neighbors. We are now the
ones whom he will know and hold responsible for approving or disapproving his request. We
will be the ones to suffer the fallout of tension between neighbors instead of the City, a
neutral party. It is a set-up for division between the applicant and us, his neighbors, whose
identity and confidentiality is not held secure by this method, and now exposed for his
knowledge. The end result of this method is certain to create tension and unforeseen future
problems when the city could have and should have simply denied a proposal of this nature
altogether.
In summary and in response to your request for input, I not only reject Mr Hirdler’s proposal,
I would like to present a proposal of my own: I would ask that the City of Maplewood
consider all I’ve presented here, and to not only reject his proposal altogether, but to further
take the necessary steps that limit the excessive liberty Mr Hirdler has already claimed in
operating his business from his home; next to mine; in my neighborhood. (Ted Miller, 827
Bartelmy Lane North)
Commission Recommendation
October 20, 2020: The Planning Commission held a public hearing and reviewed these requests.
The Planning Commission made a motion to approve the requests which failed on a 1-5 vote. The
Planning Commission had concerns about the scale of the proposed business in a residential
neighborhood.
Reference Information
Site Description:
Site Size: 0.35 Acres
Surrounding Land Uses
North: Single Dwellings
East: Single Dwellings
South: Single Dwellings
West: Single Dwellings
Planning
Existing Land Use: Low-Density Residential
Existing Zoning: Single Dwelling
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Attachments:
1.Resolution Approving a Conditional Use Permit and Home Occupation License
2. Resolution Denying a Conditional Use Permit and Home Occupation License
3. Overview Map
4. Zoning Map
5. Applicants’ Narrative and Photos
6. Photos Submitted by Property Owners of 815 Bartelmy Lane North
7. Draft Planning Commission Minutes, October 20, 2020
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RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND
HOME OCCUPATION LICENSE
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jeremy Hirdler is proposing a home-based lawn care business with the storage of
commercial vehicles.
1.02 The property is located at 821 Bartelmy Lane North and is legally described as:
Lot 14, Block 2, Minnehaha Highlands, Ramsey County, Minnesota.
Property Identification Number 25-29-22-34-0065
Section 2. Standards.
2.01 Section 44-6 defines a heavy commercial vehicle as one with more than one-ton
nominal rated carrying capacity including trucks, trailers, and earth moving
equipment such as a bobcat.
2.02 Section 44-108(2)(a) and 44-102(1) allows the storage or parking of heavy
commercial vehicles on a residential property with a conditional use permit as long
as it meets the following standards:
1. The owner or operator of the vehicle or commercial equipment must reside on
the property.
2. The vehicle or commercial equipment shall be parked in an enclosed structure
or on a hard-surface driveway that meets the applicable zoning district
requirements.
3. Noise from idling the engine shall not exceed the L50 standards provided for in
state statutes. The owner or operator shall not let the vehicle's engine idle for
more than 30 minutes in any one-hour period. In no circumstance may the
owner or operator run or let the engine idle for more than two periods, lasting 30
minutes each, in one 24-hour period.
2.03 Section 14-56 outlines the licensing requirements for home occupations on
residential property.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit and home occupation
license standards.
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Section 4. City Review Process
3.01 The City conducted the following review when considering this conditional use permit
and home occupation license request.
1. On October 20, 2020, the Planning Commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The Planning Commission gave everyone at the
hearing a chance to speak and present written statements. The Planning
Commission recommended that the City Council deny this resolution.
2. On November 23, 2020, the City Council discussed this resolution. They
considered reports and recommendations from the Planning Commission and
city staff.
Section 4. City Council Action.
4.01 The City Council hereby approves the resolution. Approval is based on the findings
outlined in Section 2 of this resolution. Approval is subject to the applicant doing the
following:
1. The home occupation business is limited to Monday through Friday.
2. No exterior storage of building or landscaping materials is allowed as part of the
home occupation license.
3. Three commercial vehicles and their trailers and associated equipment are
allowed to be stored on a hard surface out of sight of the public right-of-way.
4. No vehicles associated with the business may be started between the hours of 7
p.m. and 7 a.m.
5. One employee vehicle can be parked on the property on a hard surface during
business hours.
6. An area equivalent to no more than 20 percent of each level of the house,
including the basement and garage, shall be used in the home occupation.
7. No vehicles associated with the home occupation, including employees, shall be
parked on the street or block sidewalks or public easements.
8. A gate must be installed enclosing the storage area from the front view of the
house. This gate must be closed at all times outside of loading and unloading of
vehicles from the storage area.
9. Any minor maintenance of vehicles or equipment can only take place inside of
the garage. No major maintenance of vehicles or equipment is allowed to take
place on this residential property.
10. The applicant must apply for and receive approval of a grading permit from the
city’s engineering department for the class 5 driveway west of the house.
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11. All driveway surfaces must maintain a five-foot setback from all side and rear
property lines.
12. The applicant must submit to city staff a property survey showing the privacy
fence meeting all height and location requirements.
__________ by the City Council of the City of Maplewood, Minnesota, on November 23, 2020.
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RESOLUTION DENYINGA CONDITIONAL USE PERMIT AND
HOME OCCUPATION LICENSE
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.03 Jeremy Hirdler is proposing a home-based lawn care business with the storage of
commercial vehicles.
1.04 The property is located at 821 Bartelmy Lane North and is legally described as:
Lot 14, Block 2, Minnehaha Highlands, Ramsey County, Minnesota.
Property Identification Number 25-29-22-34-0065
Section 2. Standards.
2.01 Section 44-6 defines a heavy commercial vehicle as one with more than one-ton
nominal rated carrying capacity including trucks, trailers, and earth moving
equipment such as a bobcat.
2.02 Section 44-108(2)(a) and 44-102(1) allows the storage or parking of heavy
commercial vehicles on a residential property with a conditional use permit as long
as it meets the following standards:
1. The owner or operator of the vehicle or commercial equipment must reside on
the property.
2. The vehicle or commercial equipment shall be parked in an enclosed structure
or on a hard-surface driveway that meets the applicable zoning district
requirements.
3. Noise from idling the engine shall not exceed the L50 standards provided for in
state statutes. The owner or operator shall not let the vehicle's engine idle for
more than 30 minutes in any one-hour period. In no circumstance may the
owner or operator run or let the engine idle for more than two periods, lasting 30
minutes each, in one 24-hour period.
2.03 Section 14-56 outlines the licensing requirements for home occupations on
residential property.
Section 3. Findings.
3.01 The proposal does not meet the specific conditional use permit and home
occupation license standards and exceeds what code has outlined for home-based
businesses.
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Section 4. City Review Process
3.01 The City conducted the following review when considering this conditional use permit
and home occupation license request.
1. On October 20, 2020, the Planning Commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The Planning Commission gave everyone at the
hearing a chance to speak and present written statements. The Planning
Commission recommended that the City Council deny this resolution.
2. On November 23, 2020, the City Council discussed this resolution. They
considered reports and recommendations from the Planning Commission and
city staff.
Section 4. City Council Action.
4.01 The City Council hereby denies the resolution. Denial is based on the findings
outlined in Section 2 of this resolution.
__________ by the City Council of the City of Maplewood, Minnesota, on November 23, 2020.
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821 Bartelmy Lane North
October 1, 2020
City of Maplewood
Legend
!
I
Parcel
0120
Feet
Source: City of Maplewood, Ramsey County
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821 Bartelmy Lane North
October 1, 2020
City of Maplewood
Legend
!
I
Zoning
Open Space/Park
Single Dwelling (r1)
Planned Unit Development (pud)
Parcel
0120
Feet
Source: City of Maplewood, Ramsey County
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Photos Submitted by Property Owners of 815 Bartelmy Lane North
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Photos Submitted by Property Owners of 815 Bartelmy Lane North
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Photos Submitted by Property Owners of 815 Bartelmy Lane North
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Photos Submitted by Property Owners of 815 Bartelmy Lane North
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MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, OCTOBER 20, 2020
7:00 P.M.
(THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL)
E. PUBLIC HEARING
1. 7:00 p.m. or later: Conditional Use Permit and Home Occupation License
Resolution, Home-Based Lawn Care Business with Storage of Commercial
Vehicles, 821 Bartelmy Lane North
Chairperson Arbuckle opened the public hearing.
Ted Miller-827 Bartelmy, Scott Evenson-815 Bartelmy, Chris Hirdler and Jeremy Hirdler,
the applicants spoke.
Chairperson Arbuckle closed the public hearing.
Commissioner Desai moved to approve a resolution for a Conditional Use Permit and a
Home Occupation License for a Home-Based Lawn Care Business with Storage of
Commercial Vehicles at 821 Bartelmy Lane North and the requestor needs to comply
with all the conditions that the City of Maplewood has put into play.
Seconded by Commissioner Ige. Ayes – Arbuckle
Nays – Dahm, Desai, Eads, Ige, Yang
The motion did not pass.
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CITY COUNCIL STAFF REPORT
Meeting Date November 23, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Jeff Thomson, Community Development Director
PRESENTER:Jeff Thomson, Community Development Director
AGENDA ITEM:
Cobblestone Court Apartments, 2585 and 2605 Conway Ave E
a. Loan Agreement with Aeon Maplewood I Preservation JV
b. Subordination Agreement
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The city has received an application from Aeon for financial assistance to acquire the Cobblestone
Court apartment complex in Maplewood at 2585 and 2605 Conway Ave E. The application requests
two items from the city: (1) approval of a 4(d) tax classification; and (2) a $100,000 deferred loan.
Recommended Action:
a. Motion to approve the Loan Agreement with Aeon Maplewood I Preservation JV.
b. Motion to approve the Subordination Agreement
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $100,000 plus an annual
reduction in property taxes estimated at $15,500 in 2021.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The deferred loan would be paid from the
city’s TIF pooling funds.
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
Acquiring, improving, and maintaining affordable housing units in the community is consistent with
the city’s comprehensive plan, which includes goals and policies to improve the availability of
affordable housing and to maintain and enhance the city’s naturally occurring affordable housing.
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Background:
Application
Aeon has submitted an application to the city for assistance in acquiring the Cobblestone Court
Apartment complex in Maplewood at 2585 and 2605 Conway Ave E. The application requests two
items from the city: (1) approval of a 4(d) tax classification; and (2) $100,000 in financial assistance.
Cobblestone Court Apartments are located near the 3M campus on Conway Avenue between
Century Ave and McKnight Rd. The complex consists of three apartment buildings, a detached
garage structure, surface parking lots, and outdoor play equipment. The apartments were
constructed between 1964 and 1968. The complex has a total of 74 apartment units with a mix of
one and two-bedroom units.
Cobblestone Court is naturally occurring affordable housing (NOAH), which means that the rents
that are currently charged for the units meet the regional guidelines for affordable housing.
However, the rents are not restricted by official controls and therefore may increase or decrease
based on market conditions. The current rents are $750 for an efficiency unit, $695 to $950 for a
one-bedroom unit, and $895 to $1,200 for a two-bedroom unit.
There has been an increased focus and discussion on a regional level about the loss of NOAH
units. As existing NOAH apartment complexes are marketed for sale, apartment properties typically
built in the 1960s through the 1980s are being sold to investment groups. The new owners are then
investing modestly in upgrades, and without official controls to ensure long term affordability,
property owners are then able to increase rents beyond affordable housing levels. This results in
the loss of affordable housing units in the community and often results in the displacement of
existing tenants that cannot afford the increased rent.
Part of Aeon’s mission is to purchase NOAH apartment complexes, make improvements on
deferred maintenance items, and continue to rent the units at affordable rates. Aeon has an
agreement with the property owner to purchase the Cobblestone Court apartment complex. The
purchase price is $8,070,000, or $109,054 per unit. They are planning on investing $555,000 in
improvements and maintenance to the units and complex. With the acquisition costs and available
financing, Aeon has identified a $500,000 financing gap. They have applied to Ramsey County for
$400,000 in HOME funds and are requesting $100,000 in assistance from the city to acquire the
property, make identified improvements, and preserve affordability for a 20-year term.
Aeon
Aeon is a nonprofit corporationbased in Minneapolis. Aeon’s mission is to create and sustain
quality, affordable homes that strengthen lives and communities, and their vision is that every
person has a home and is interconnected within the community. Aeon develops, owns, and
manages 5,600 affordable apartment homes throughout the Twin Cities metropolitan region.
Beginning with advocacy work in 2013, and with its first acquisition in 2016, Aeon has become
active in the preservation of existing naturally occurring affordable housing. Since 2016, Aeon has
acquired 2,800 NOAH homes, preserving their affordability for the long-term, and preventing
displacement of at-risk, low-income families throughout the Twin Cities. Aeon has completed similar
projects in Richfield, Edina, Bloomington, and Brooklyn Park.
4(d) Tax Classification
Minnesota Statutes provides that affordable rental properties are eligible for a class rate reduction
in property taxes. The class rate reduction from 1.25% to 0.75% is allowed for qualifying properties
where rent and income restrictions at or below 60% of area median income (AMI) are placed on the
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property by state, federal, or local unit of government. Aeon is requesting that the city support a 4(d)
property tax classification as part of its commitment to restrict rents to households meeting the 60%
AMI definitions.
The city’s financial consultant, Ehlers, has reviewed the proposed 4(d) classification request and
determined it would result in a total reduction of $48,000 in local property taxes based on pay 2020
value and tax rates. The city’s portion of this reduction is approximately $15,500. The reduction in
property taxes would continue until the 20-year term of the proposed agreement expires.
TIF Funds
The city has pooled TIF funds available from existing tax increment financing (TIF) districts to use
for affordable housing purposes. At the end of 2020, the city will have approximately $1 million in
TIF pooling for affordable housing. The acquisition and preservation of affordable housing units is
an eligible use of these funds. Staff believes that using $100,000 of these funds as a forgivable loan
to Aeon for the Cobblestone Court project is a prudent use of the funds and furthers the housing
goals and policies identified in the city’s 2040 comprehensive plan:
Promote efforts to upgrade, enhance, and maintain housing and existing neighborhoods
Ensure there is a diversity of housing types to meet housing needs of all types and
households
Improve the availability of affordable housing for both homeowners and renters
Maintain and enhance the city’s naturally occurring affordable housing
Loan Agreement
Attached to this report is a draft loan agreement for the council’s review and consideration. The loan
agreement would grant a $100,000 deferred loan to Aeon for the acquisition of Cobblestone
Apartments. The $100,000 would be paid from the city’s TIF pooling funds. In consideration of the
deferred loan, Aeon will be required to complete the following:
Maintain 100% of the units as affordable to households making 60% of area median income
(AMI). In 2020, 60% of AMI for a household of four is $62,040. Therefore, the rent
restrictions for 2020 would be as follows:
# of Bedrooms Monthly Rent
Efficiency $1,086
1 bedroom $1,164
2 bedrooms$1,396
Affordability restriction has a term of 20 years.
Invest a minimum of $555,000 in capital improvements on the site.
Construct a fence or landscaping along the north side of the surface parking lot to screen
the property from the adjacent single-family homes.
Comply with the city’s rental licensing ordinance.
Submit an annual report to the city to ensure compliance with affordability and capital
investment requirements.
If Aeon does not comply with these requirements, the deferred loan would need to be repaid to the
city with interest. If after 20 years the applicant has complied with all terms of the deferred loan, the
loan would be forgiven by the city and no repayment would be required.
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The loan would be secured by a mortgage on the property. The request includes a subordination
agreement in which the city would be the junior partner to the principal financing for the deal. This is
a standard practice in these instances.
Attachments:
1.Loan Agreement
2.Subordination Agreement
3.Letter from Aeon
4.Aeon Corporate Overview
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LOANAGREEMENT
This Agreement entered into on this ______ day of December, 2020, by and between CITY
OF MAPLEWOOD, a Minnesota municipal corporation(hereafter “City”) and AEON
MAPLEWOOD I PRESERVATION JV LLC, a Minnesota limited liability company
(hereinafter “Borrower”) (sometimes referred to as the “Parties” or a “Party”).
RECITALS
REAS,Borrowerhas applied to Cityfor a loan in an amount not to exceed One
WHE
Hundred Thousand and 00/100 Dollars ($100,000.00) to be evidenced by a secured promissory
note, the proceeds of which are to be used to make capital repairs to the Property; and
WHEREAS,City has agreed to make such loan on terms as set forth herein.
NOW, THEREFORE, IN CONSIDERATION OFthe mutual covenants and
agreements set forth herein, the Partiesagree as follows:
1.DEFINITIONS
“AGREEMENT” means this Loan Agreement.
“BORROWER” means Aeon Maplewood I Preservation JV LLC, a Minnesota limited
liability company.
“CITY” means the City of Maplewood.
“EVENT OF DEFAULT” is defined in Section 7 of this Agreement.
“LOAN DOCUMENTS” means the Agreement, Mortgage, and Note.
“LOAN FUNDS” means the $100,000.00 available for disbursement by Cityto the
Borrower pursuant to this Agreement.
“MORTGAGE” means that Statutory Mortgage, Assignment of Leases and Rents,
Security Agreement, and Fixture Financing Statement of even date herewith.
“NOTE”means that promissory note of even date herewith in the amount of One Hundred
Thousand and 00/100 Dollars ($100,000.00) made payable by Borrower to City’s order.
“PERMITTED ENCUMBRANCES” means all encumbrances identified in Exhibit B of
the Mortgage.
“PROJECT” means the acquisition and maintenance of affordable housing on the
Property.
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“PROPERTY” means the real property located in the County of Ramsey, State of
Minnesota that is legally described in Exhibit A attached hereto.
“UNITS”means the seventy-four (74)residential units in the Project and Unit shall refer
to an individual unit.
2.DOCUMENTS DELIVERED HEREWITH
Prior to, or contemporaneously with the execution of this Agreement,Borrowerhas
delivered to Citythe following documents and/or instruments,each of which shall be in a
form acceptable to City.
Noteexecuted by Borrower.
A.The
B.The Mortgageexecuted by Borrower.
C.Evidence of the insurance coverages required by this Agreementin a form
acceptable to City, to be submitted on an annual basis on the anniversary date of
this Agreement.
D.Borrower’s Articles of Organization and a Certificate of Good Standing for
Borrowerfrom the Minnesota Secretary of State.
E.Certificate of Secretary of Borrowerwith resolutions of the Managing Member of
Borrowerauthorizing the execution and delivery of this Agreementand the loan
documents described herein.
G.Copies of all documents executed by or on behalf of Borrower in relation to the
permitted encumbrances identified in Exhibit B of the Mortgage.
H.A“Phase I” Environmental Assessment of the Propertyfrom a consultant
acceptable to Cityand in a form and substance acceptable to Cityin its sole
discretion.
3.REPRESENTATIONS AND WARRANTIES
In order to induce Cityto enter into this Agreement,Borrowerhereby represents and
warrants that:
A.Borroweris a duly organized and validly existing limited liability companyin good
standing and is qualified and licensed to do business under the laws of the State of
Minnesota and in every jurisdiction in which the ownership or leasing of its
properties or the conduct of its business requires such qualification and in which
the failure to be so qualified or in good standing would have a material adverse
effect on its business.
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B.Borrowerhas full power, right, and authority to execute and deliver the Loan
Documents, and the other documents required hereby, to borrow the funds herein
provided for, and to perform and observe each and all of the matters and things
provided for in said documents. The execution and delivery of theLoan
Documents, and such other documents as are required hereby and the performance
or observance of the terms hereof and thereof have been duly authorized by all
necessary action of Borrower.
C.There are no actions, suits, or proceedings pending or, to the best knowledge of
Borrower, threatened against or affecting Borrower, or involving the validity or
enforceability of the Loan Documents,or the priority of anylien thereof, at law or
in equity; and Borroweris not in default with respect to any order, writ, injunction,
decree, or demand of any court or any governmental authority.
D.The consummation of thistransaction and performance of Borrower’s obligations
under the Loan Documentswill not result in any breach of, or constitute a default
under any mortgage, deed of trust, lease, bank loan or credit agreement, corporate
charter, by-law, or other instrument to which Borroweris a party or by which it
may be bound or affected.
E.No Event of Defaulthas occurred and is continuing as of the date hereof, and no
event has occurred and is continuing which would be an Event of Default hereunder
were it not for any grace period specified herein or which would become an Event
of Defaultif notice thereof were given.
G.All federal, state, and other tax returns of Borrowerrequired by law to be filed have
been duly filed; and all federal, state, and other taxes, assessments, and
governmental charges upon Borrower whichto the knowledge of Borrowerare due
and payable have been paid.
H.All building permits required for construction or rehabilitation of improvements to
the Propertywill be obtained prior to the commencement of any construction, and
Borrowerwill comply with all conditions set forth therein.
I.To the best of Borrower's knowledge, except as disclosed in the Phase I
environmental report delivered by Borrower to the City, the Projectis free of
Hazardous Substances and is not subject to any “Super Fund” type liens or claims
by governmental regulatory agencies or other third-parties arising from the release
or threatened release of Hazardous Substances in, on or about the Property.
Borroweralso represents and warrants it has not used the Propertyin connection
with the generation, disposal, storage, treatment, or transportation of Hazardous
Substances and that the Propertywill not be so used during the term of this
Agreementby Borrower, its agents, tenants or assigns.
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4.COMMITMENT OF CITY
A.Subject to the terms and conditions of the Loan Documentsandother documents
delivered herewith, Cityagrees to make a loan to Borrower, and Borrower agrees
to borrow from CityOne Hundred Thousand Dollars ($100,000.00) which shall
bear interest at 1% per annum. The funds shall be disbursed to Borrower upon
Borrower’s acquisition of the Property.
5.AFFIRMATIVE COVENANTS
To further induce Cityto make the requested loan, Borrowerhereby covenants and agrees
that it shall:
l of the loan proceeds forcapital improvements to the Propertyrelating to the
A.Use al
Project. Borrower agrees to make at least $555,000 of capital improvements to the
Property.
B.Keep true and complete and accurate books of record and account in accordance
with sound accounting. For the sole purpose of verifying Borrower's performance
of the terms of this Agreement, allow Cityor its agents, upon City's advance written
notice, to examine and take extracts from the books and records of Borrower at
Borrower's office.
C.Conduct the same general type of business as it presently conducts; maintain its
existence; and continue its compliance with all applicable statutes, laws, rules, and
regulations.
D.Maintain at least 90% the Projectas residential living space and related activities.
E.Maintain at least forty percent (40%) of the Units for occupancyby persons with
incomes at or below sixty percent (60%) of area median incomeas determined by
HUD, adjusted for family size.
F.Rental housing qualifies as affordable housing despite a temporary non-compliance
with these restrictions if due to increases in tenant income or due to noncompliance
of incomes of tenants occupying the Projectas of the date hereof, if all vacancies
are being filled in accordance with these requirements until the non-compliance is
corrected
G.Borrower agrees to construct a fence or landscaping in accordance with City zoning
requirements along the north side of the Property to screen the Property from
adjacent single family homes.
H.On or before March 31 of each year that this Agreementis in effect, certify that the
Units,satisfy the requirements of Section 5E during the prior calendar year and
provide the Citywith any information reasonably requested by the Citythe income
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of any resident of a Unitdesignated to meet the requirements of Section 5E at initial
occupancy of the Unit.
I.On or before March31 of each year that this Agreement is in effect, provide the
City a written report summarizing the material capital improvements completed at
the prior calendar year, including information regarding Borrower’s covenants in
Section 5.A and 5.G.
J.Comply with all applicable statutes, regulations, codes and ordinances regulating
the use or storage of Hazardous Substances which Borrowerstores on the Property.
K.Comply with Maplewood City Code Sections 12-600 to 12-622 regarding the
Licensing of Rental Dwellings or any successor ordinance.
6.NEGATIVE COVENANTS
Borrowercovenants and agrees that for so long as it is indebted to City, it will not, without
City's prior written consent:
A.Use the Propertyor allow its assigns or tenants to use the Propertyin connection
with the generation, disposal, storage, treatment, or transportation of hazardous
substancesas defined by state and federal law, provided, however, that Borrower,
its assigns ortenants may use, store and transport hazardous substances on, over or
across the Propertyas is reasonably necessary to the use of the Property provided
such use, storage and transportation complies at all times with all applicable federal,
state and local statutes, codes, regulations and ordinances.
B.Default in performing any of its obligations or duties required under the Permitted
Encumbrances and fail to cure such default within any applicable cure periods.
C.Without the prior written consent of the City, which consent shall not be
unreasonably withheld, sell, transfer, assign, convey, mortgage, pledge, grant a
security interest in, or otherwise transfer or encumber all or any part of the Property
or any interest therein at any time that the Property is subject to this Agreement;
provided that Borrower may refinance the existing debt on the Projectwithout the
prior written consent of the City.
7.EVENTS OF DEFAULT AND EFFECT THEREOF
A.If Borrowerfails to pay when due any installment of principal on the Noteas
required therein to the extent such installment is not forgiven as provided herein,
and such nonpayment is not cured within 10 days following written notice thereof
from City to Borrower; or
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B.If any financial statement, certificate, representation, or warranty furnished
pursuant to or made under this Agreementproves to be materially false as of the
date thereof, or any representation made herein is untrue when made; or
C.If Borrower makes a general assignment for the benefit of creditors, admits in
writing its inability to pay its debts generally as they mature, files a petition in
bankruptcy or a petition or answer seeking a reorganization, arrangement with
creditors or other similar relief under the federal bankruptcy laws or under any other
applicable law of the United States of America or any State, consents to the
appointment of a trustee or receiver for Borroweror for its property, or is adjudged
as bankrupt on an involuntary petition in bankruptcy, or takes any action for the
purpose of effecting or consenting to any of the forgoing; or
n order, judgment, or decree shall be entered appointing, without Borrower's
D.If a
consent, a trustee for Borrower, or a substantial part of its property, or approving a
petition filed against Borrowerseeking a reorganization, arrangement with
creditors, or other similar relief under the federal bankruptcy laws, or under any
other applicable law of the United States of America or any State, and such order,
judgment or decree shall not be vacated or set aside or stayed within 60 days from
the date of entry thereof; or
E.If judgment for the payment of money in excess of $100,000 shall be docketed
against Borrower and remains unsatisfied and not appealed for a period of 90 days
after the entry thereof; or
F.If Borrower shall be dissolved for any reason whatsoever; or
G.If anEvent of Defaultshall have occurred under the Loan Documentsand such
event of default shall not be cured within any applicable cure period; or
H.If Borrower fails to duly and punctually perform, or violates any other covenant
contained herein, including but not limited the occupancy covenant contained in
Section 5(E) above, and such failure to violation is not cured within 30 days
following written notice thereof from City to Borrower; or
I.If there is an occurrence which would constitute a default under the Permitted
Encumbrances and such occurrence or default is not cured within any applicable
cure period permitted under the Permitted Encumbrances; or
J.If Borrowertransfers,assigns, or sells the Property, without the prior written
consent of City.
THEN, in any such event, an Event of Defaultshall be deemed to have occurred and City
may, at its option (in addition to City's rights under the Note, the Mortgage, or any other
documents executed and delivered herewith or pursuant hereto), take any one or more of
the following actions:
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i)terminate City's obligation to advance any further sums pursuant hereto;
ii)declare the balance of principal and interest outstanding under the Noteto
be immediately due and payable in full;
iii)exercise all rights and remedies available to Cityon account of a default
under the Mortgage, or as otherwise available to City at law or in equity;
iv)cure any defaults under this Agreement, or the Mortgage, using any funds
undisbursed under the Noteand/or such other sums as may be necessary in
City's opinion to effect such cure, in which event Borrower shall be
responsible for all amounts outstanding under the Note, together with all
amounts otherwise advanced by City to effect such cure.
8.MISCELLANEOUS
A.All representations, warranties, and covenants contained herein or made in writing
by or on behalf of Borrowerin connection with the transactions contemplated hereby
shall survive the execution and delivery of this Agreement, and the exercise of any
rights or remedies by City. All statements contained in any certificate or other
instrument delivered by or on behalf of Borrowerpursuant thereto or in connection
with the transactions contemplated hereby shall constitute representations and
warranties by Borrower.
B.ThisAgreementshall be binding upon and inure to the benefit of the successors and
assigns of the parties hereto except that Borrower's rights hereunder are not
assignable without the prior written consent of City, which shall not be unreasonably
withheld. Without limiting the discretion otherwise afforded the City in granting or
withholding its consent to such an assignment, the parties agree that such consent
may be withheld in regard to any such assignment whichCityfinds to be inconsistent
with the purposes for which the loan which is the subject of this Agreementwas
made.
C.No amendment, change, waiver, or modification of this Agreementshall be valid
unless the same be in writing and signed by all of the parties hereto.
D.No waiver by Cityof any breach or default by Borrowerof any of its obligations,
agreements, or covenants under this Agreementshall be deemed to be a waiver of
any subsequent breach of the same, or any other obligation, agreement, or covenant,
nor shall any forbearance by Cityto seek or enforce a remedy for such breach be
deemed a waiver of its rights and remedies with respect to such breach.
E.ThisAgreementmay be executed simultaneously in two or more counterparts, each
of which shall be an original, but all of which shall constitute one agreement.
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F.ThisAgreementshall remain effective so long as there are any sums remaining
outstanding on the Note.
G.ThisAgreementfrom and after the date hereof supersedes and has mergedinto it all
prior oral and written agreements on the same subjects by or between the parties
hereto with the effect that this Agreement, and the documents delivered pursuant
hereto, shall control the subject matter covered herein.
H.Any notices required or contemplated hereunder shall be effective upon the placing
thereof in the United States mails, certified mail, return receipt requested, postage
prepaid, and addressed as follows:
Borrower:
Aeon Maplewood I Preservation JV LLC
c/o Aeon
rd
901 North 3 Street, Suite 150
Minneapolis, MN 55401
Attn: Asset Management
City:
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Attn: City Manager
I.The Citymakes no commitment to future support and assumes no obligation for
future support of the activities contracted for herein, except as expressly set forth in
this Agreement.
J.If any provision of this Agreementis held unlawful or unenforceable in any respect,
such illegality or unenforceability shall not affect any other provisions hereof, and
this Agreementshall be construed as if the unlawful or unenforceable provisions had
never been contained herein.
L.The headings used herein are for the convenience of reference only and are not of
substantive effect.
M.ThisAgreementshall be interpreted and construed according to the laws of the
State of Minnesota. All litigation regarding this Agreementshall be venued in the
appropriate state or federal district court in Ramsey County, Minnesota.
N.The Loan Documentsshall be prepared by or reviewed by City's legal counsel and
all documents must be satisfactory to Cityin its sole discretion.
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O.It is agreed that nothing contained in this Agreementis intended or should be
construed as creating the relationship of agents, partners, joint venturers, or
associates between the parties hereto or as constituting the Borroweras the
employee of the Cityfor any purpose or in any manner whatsoever. The Borrower
is an independent contractor and neither it, its employees, agents nor representatives
are employees of the City.
9.HOLD HARMLESS
A.The Borrower further agrees that it is financially responsible (liable) for any audit
exception which occurs due to its negligence or failure to comply with the terms of the
Agreement.
weragrees to hold harmless and defend the City,itsofficials, officers, employees,
B.Borro
agents, representatives, customers, or invitees against any and all claims, lawsuits,
damages, or lawsuits for damages arising from or allegedly arising from or related to the
Borrower’s acts, failure to act, or failure to perform its obligations hereunder, and to pay
the costs of and/or reimburse the City,itsofficials, officers, employees, agents,
representatives, customers, or invitees for any and all liability, costs, and expenses
(including without limitation reasonable attorney's fees) incurred in connection
therewith. Cityshall promptly notify Borrowerof any claim made for any such damage
or loss and afford Borrowerand its counsel the opportunity to contest, compromise, or
settle such claim.
C.Nothing in this Agreement shall constitute a waiver by the Cityof any statutory limits
or exceptions on liability.
10.INSURANCE
A.Borrowershall purchase and maintain such insurance as will protect it from claims
which may arise out of, or result from, its operations related to this Agreement,
whether such operations be by the Borroweror by any subcontractor, or by anyone
directly employed by them, or by anyone for whose acts any one of them may be
liable.
B.Borrowershall secure the following coverages and comply with all provisions noted.
Certificates of Insurance shall be issued evidencing such coverage to the City
throughout the term of this Agreement.
1.Commercial General Liability Insurance
$1,500,000 per
occurrence
$2,000,000 general aggregate
$2,000,000 products/completed operations total limit
$1,500,000 personal injury and advertising liability
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This policy shall be written on an occurrence basis using ISO form CG 00 01
or its equivalent. The City,itsofficials, employees, and agents, shall be
added to the policy as additional insured on a primary basis with respect to
the operations of the Borrower, using ISO endorsement form CG 20 26 or its
equivalent.
2.Automobile Insurance
Coverage shall be provided for hired, non-owned and owned auto.
Minimum limits of $1,000,000 combined single limit
3.Workers' Compensation and Employers' Liability
Workers' Compensation as required by Minnesota Statutes
Employers' Liability Limits:
$500,000/$500,000/$500,000
4.Professional Liability/Errors and Omissions Coverage (if applicable)
Per Claim Limit: $ 500,000
Per Occurrence: $1,500,000
Aggregate Limit: $2,000,000
This policy is to be written as acceptable to the City.
Certificates of Insurance must indicate if the policy is issued on a claims-
made or occurrence basis. If coverage is carried on a claims-made basis,
then: 1) the retroactive date shall be noted on the Certificate and shall be
prior to or the day of the inception of the Agreement; and 2) evidence of
coverage shall be provided for three years beyond expiration of the
Agreement.
The
City,its officials, employees, and agents, shall be added to the policy as
additional insured; a separation of insureds endorsement shall be provided to
the benefit of the City.
5.Property Insurance. Borrower shall secure property insurance on a
replacement cost, all risk basis for both real and personal property. The
policy shall include business interruption and extra expense coverages. The
City shall be added to the policy as lender.
6.Title Insurance. Borrower, at its sole expense, shall cause a title insurance
company qualified to do business in the State of Minnesota and acceptable to the
Cityto deliver to the Citythe Title Insurer's commitment to issue a title insurance
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policy, ALTA Loan Policy, in the amount of $100,000.00 effective as of the date
of closing, insuring to the Citythat:
a.Borrower is the owner of the Property;
b.The Propertyis free and clear of all other liens, charges, and
encumbrances except those disclosed in the Title Commitment and
Attachments;
c.A Comprehensive Endorsement, a usury endorsement, a zoning
endorsement, and an access endorsement are provided; and
d.The policy will be issued free and clear of the standard printed title
exceptions and exceptions to coverage as shown in the Title Commitment,
including (i) encroachments, boundary line disputes, and other matters
which would be disclosed by an accurate survey; (ii) any state of facts that
exists after the date of the Title Commitment; (iii) easements or claims of
easements not disclosed by public records; (iv) rights or claims of parties in
possession not shown by the public records; (v) any lien or right to a lien
for services, labor, or material heretofore or hereafter furnished, whether
shown by the public records or otherwise; (vi) taxes and special assessments
not shown as existing liens by public records; and (vii) free and clear of any
other objections, encumbrances, or exceptions to title.
The Cityshall have ten business days from the receipt of the Title
Commitment to notify the Borrowerof any defect in title or any other title
related matter deemed unacceptable to the City.Borrowershall have ten
business days from receipt of said Notice from the Cityto cure the defect(s).
If Borrower is not able to cure said defects in that period, the Citymay, in
its sole discretion, cancel this Agreement, and have no further obligation to
Borrowerhereunder.
Any exceptions to title to which Citydoes not object, or for which the
Citywaives its objections in writing, shall be deemed to be a
Permitted Exception.
C.Borrowershall notify its insurer thatthe Cityis requiring third party notice
of mid-term cancellation per Minn. Stat. § 60A.36, Subd. 2a, such notice to
the insurer to be provided to the Citywhen the required Certificate of
Insurance is delivered.
D.The above sub-paragraphs establish minimum insurance requirements, and it
is the sole responsibility of Borrowerto purchase and maintain additional
coverages as it may deem necessary in connection with this Agreement.
E.Certificate of Insurance must indicate if the policy is issued pursuant to these
requirements. Borrowershall not commence work until the Borrower has
obtained the required insurance and filed an acceptable Certificate of
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Insurance with City. Copies of insurance policies shall be submitted to the
Cityupon request.
F.Nothing in this Agreementshall constitute a waiver by the Cityof any
statutory or common law immunities, limits, or exceptions on liability.
G.Certificates shall specifically indicate if the policy is written with an admitted
or non-admitted carrier. Best’s Rating for the insurer shall be noted on the
Certificate, and shall not be less than an A.
11.NON-DISCRIMINATION
Borrower agrees to comply with all federal, state and local laws prohibiting
discrimination on the basis of age, sex, marital status, race, creed, color, national
origin or the presence of any sensory, mental or physical handicap, or any other basis
now or hereafter prohibited by law.
12.PUBLIC INFORMATION
If requested by the City, the Borrower shall comply with the following:
A.In all news releases and other public notices related to projects funded under this
Agreement, the Borrowershall include information identifying the source of funds
as the City.
B.For all construction projects, the Borrowershall erect a sign to the City's
specifications at the construction site, identifying the source of funds as the City.
13.RETENTION OF RECORDS
Required records shall be retained for a period of six (6) years after termination of this
Agreement, except as follows:
1.Rec
ords that are the subject of audit findings shall be retained for six (6) years after
such findings have been resolved.
2.Records for nonexpendable property shall be retained for six (6) years after its final
disposition.
14.DATA PRIVACY
All
data collected, created, received, maintained or disseminated for any purpose in the
course of the Borrower’s performance of this Agreementis governed by the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes,
any state rules adopted to implement the Act and statutes, as well as federal statutes and
regulations on data privacy.
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SIGNATURE PAGE TO
LOAN AGREEMENT
IN WITNESS WHEREOF, the parties hereto have caused this Agreementto be executed
the date and year first above written.
AEON MAPLEWOODI PRESERVATION JVLLC,
aMinnesota limited liability company
By: Aeon, a Minnesota non-profit corporation
ItsManager
By:
Name: Caroline Horton
Title:Chief Financial Officer
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SIGNATURE PAGE TO
LOAN AGREEMENT
IN WITNESS WHEREOF, the parties hereto have caused this Agreementto be executed
the date and year first above written.
CITY OF MAPLEWOOD
By:
Name: Marylee Abrams
Title: Mayor
By:
Name: Melinda Coleman
Title: City Manager
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EXHIBIT A
LEGAL DESCRIPTION
Parcel 1:
The East 82.5 feet of Lots 14 and 15, Block Two, Minty Acres, Ramsey County, Minnesota.
Parcel 2:
The West 72.5 feet of the East 155 feet of Lots 14 and 15, Block Two, Minty Acres, Ramsey
County, Minnesota.
Parcel 3:
Lots 14 and 15, Block Two, Minty Acres, except the East 155 feet of said Lots 14 and 15, and
except that part of said Lot 15 lying South of the following described line: Beginning at a point
on the West line of said Lot 15, said point being 22 feet Northerly from the Southwest corner of
said Lot 15; thence Southeasterly to a point on the South line of said Lot 15, said point being 200
feet Easterly from the Southwest corner of said Lot 15, and there terminating;
AND ALSO
Lot 13 in said Block Two, except the East 250 feet of said Lot 13, Ramsey County, Minnesota.
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J3, Attachment 2
Prepared by, and after recording
return to:
Faegre Drinker Biddle & Reath LLP (AMC)
2200 Wells Fargo Center
90 South Seventh Street
Minneapolis, MN 55402
SUBORDINATION AGREEMENT
GOVERNMENTAL ENTITY
(Revised 10-1-2018)
Freddie Mac Loan No. ___________
Property Name: Cobblestone Court
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J3, Attachment 2
Freddie Mac Loan Number: ____________
Property Name: Cobblestone Court
SUBORDINATION AGREEMENT
GOVERNMENTAL ENTITY
(Revised 10-1-2018)
THIS SUBORDINATION AGREEMENT (“Agreement”) is entered into as of ____________,
2020, by and between (i) NORTHMARQ CAPITAL, LLC, a limited liability company
organized and existing under the laws of Minnesota(“Senior Lender”) and (ii)CITY OF
MAPLEWOOD, a Minnesota municipal corporation(hereafter “Subordinate Lender”).
RECITALS
A.Aeon Maplewood I Preservation JVLLC, a limited liability companyorganized under
the laws of Minnesota (“Borrower”) is the owner of certain land located in Ramsey
County, Minnesota, described in Exhibit A (“Land”). The Land is improved with a
multifamily rental housing project (“Improvements”).
B.Senior Lender has made or is making a loan to Borrower in the original principal amount
of $5,281,000.00(“Senior Loan”) upon the terms and conditions of a Multifamily Loan
and Security Agreement dated as of December ___, 2020between SeniorLenderand
Borrower (“Senior Loan Agreement”) in connection with the Mortgaged Property. The
Senior Loan is secured by aMultifamily Mortgage, Assignment of Rents, Security
Agreement and Fixture Financing Statement dated as of the date of the Senior Loan
Agreement (“Senior Mortgage”) encumbering the Land, the Improvements and related
personal and other property described and defined in the Senior Mortgage as the
“Mortgaged Property.”
C.Pursuant to aLoan Agreement dated December ___, 2020 between Subordinate Lender
and Borrower (“Subordinate Loan Agreement”), Subordinate Lender has made or is
making a loan to Borrower in the original principal amount of $100,000.00
(“Subordinate Loan”). The Subordinate Loan is or will be secured by aMortgage dated
December ___, 2020(“Subordinate Mortgage”) encumbering all or a portion of the
Mortgaged Property.
D.The Senior Mortgage will be recorded inthe Office of the County Recorder for Ramsey
County, Minnesota(“Recording Office”). The Subordinate Mortgagewill be recorded
in the Recording Office following the recording of the Senior Mortgage.
E.The execution and delivery of this Agreement is a condition of Senior Lender’s making
of the Senior Loan.
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AGREEMENT
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1.Definitions. The following terms, when used in this Agreement (including, as
appropriate, when used in the above recitals), will have the following meanings:
The terms “Condemnation,”“Imposition Deposits,” “Impositions,”“Leases,” “Rents”
and “Restoration,” as well as any term used in this Agreement and not otherwise defined
in this Agreement, will have the meanings given to those terms in the Senior Loan
Agreement.
“Bankruptcy Proceeding” means any bankruptcy, reorganization, insolvency,
composition, restructuring, dissolution, liquidation, receivership, assignment for the
benefit of creditors, or custodianship action or proceeding under any federal or state law
with respect to Borrower, any guarantor of any of the Senior Indebtedness, any of their
respective properties, or any of their respective partners, members, officers, directors, or
shareholders.
“Borrower” means all persons or entities identified as “Borrower” in the first Recital of
this Agreement, together with their successors and assigns, and any other person or entity
who acquires title to the Mortgaged Property after the date of this Agreement; provided
that the term “Borrower” will not include Senior Lender if Senior Lender acquires title to
the Mortgaged Property.
“Casualty” means the occurrence of damage to or loss of all or any portion of the
Mortgaged Property by fire or other casualty.
“Enforcement Action” means any of the following actions taken by or at the direction of
Subordinate Lender: the acceleration of all or any part of the Subordinate Indebtedness,
the advertising of or commencement of any foreclosure or trustee’s sale proceedings, the
exercise of any power of sale, the acceptance of a deed or assignment in lieu of
foreclosure or sale, the collecting of Rents, the obtaining of or seeking of the appointment
of areceiver, the seeking of default interest, the taking of possession or control of any of
the Mortgaged Property, the commencement of any suit or other legal, administrative, or
arbitration proceeding based upon the Subordinate Note or any other of the Subordinate
Loan Documents, the exercising of any banker’s lien or rights of set-off or recoupment,
or the exercise of any other remedial action against Borrower, any other party liable for
any of the Subordinate Indebtedness or obligated under any of the Subordinate Loan
Documents, or the Mortgaged Property.
“Enforcement Action Notice” means a Notice given from Subordinate Lender to Senior
Lender following one or more Subordinate Mortgage Default(s) and the expiration of any
applicable notice or cure periods, setting forth in reasonable detail the Subordinate
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Mortgage Default(s) and the Enforcement Actions proposed to be taken by Subordinate
Lender.
“Lien” means any lien, encumbrance, estate or other interest, recorded against or secured
by the Mortgaged Property.
“Loss Proceeds” means all monies received or to be received under any insurance policy,
from any condemning authority, or from any other source, as a result of any
Condemnation or Casualty.
“Notice” means allnotices, requests, demands, consents, approvals or other
communication pursuant to this Agreement provided in accordance with the provisions of
Section 10.
“Senior Indebtedness” means the “Indebtedness” as defined in the Senior Loan
Agreement.
“Senior Lender” means the “Lender” as defined in the Senior Mortgage. When any other
person or entity becomes the legal holder of the Senior Note, such other person or entity
will automatically become Senior Lender.
“Senior Loan Documents” means the “Loan Documents” as defined in the Senior Loan
Agreement, as such documents may be amended.
“Senior Mortgage Default” means any act, failure to act, event, condition, or occurrence
which constitutes, or which with the giving of Notice or the passage of time, or both,
would constitute, an “Event of Default” as defined in the Senior Loan Agreement.
“Senior Note” means the promissory note or other evidence of the Senior Indebtedness
and any replacement of the Senior Note.
“Subordinate Indebtedness” means all sums evidenced or secured or guaranteed by, or
otherwise due and payable to Subordinate Lender pursuant to, the Subordinate Loan
Documents.
“Subordinate Lender” means the person or entity named as such in the first paragraph
of this Agreement and any other person or entity who becomes the legal holder of the
Subordinate Note after the date of this Agreement.
“Subordinate Loan Documents” means the Subordinate Mortgage, the Subordinate
Note, the Subordinate Loan Agreement and all other documents at any time evidencing,
securing, guaranteeing, or otherwise delivered in connection with the Subordinate
Indebtedness, as such documents may be amended.
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“Subordinate Mortgage Default” means any act, failure to act, event, condition, or
occurrence which allows (but for any contrary provision of this Agreement), Subordinate
Lender to take an Enforcement Action.
“Subordinate Note” means the promissory note or other evidence of the Subordinate
Indebtedness and any replacement of the Subordinate Note.
“Surplus Cash” means, with respect to any period, any revenues of Borrower remaining
after paying, or setting aside funds for paying, all the following:
(a)All sums due or currently required to be paid under the Senior Loan Documents,
including any reserves and Imposition Deposits.
(b)All reasonable operating expenses of the Mortgaged Property, including real
estate taxes, insurance premiums, utilities, building maintenance, painting and
repairs, management fees, payroll, administrative expenses, legal expenses and
audit expenses(excluding any developer fees payable with respect to the
Mortgaged Property).
2.Subordinate Lender’s Representations and Warranties.
(a)Subordinate Lender represents and warrants that each of the following is true as
of the date of this Agreement:
(i)Subordinate Lender is now the owner and holder of the Subordinate Loan
Documents.
(ii) No Subordinate Mortgage Default has occurred and is continuing.
(iii)The current unpaid principal balance of the Subordinate Indebtedness is
$100,000.
(iv)No scheduled payments under the Subordinate Note have been prepaid.
(b)Without the prior written consent of Senior Lender, Subordinate Lender will not
do any of the following:
(i)Pledge, assign, transfer, convey, or sell any interest in the Subordinate
Indebtedness or any of the Subordinate Loan Documents.
(ii)Take any action which has the effect of increasing the Subordinate
Indebtedness, except to cure a Senior Mortgage Default as contemplated
under Section 5(a) of this Agreement.
(iii)Accept any prepayment of the Subordinate Indebtedness.
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3.Terms of Subordination.
(a)Agreement to Subordinate.The Subordinate Indebtedness is and will at all times
continue to be subject and subordinate in right of payment to the prior payment in
full of the Senior Indebtedness. Each of the Subordinate Loan Documents is, and
will at all times remain, subject and subordinate in all respects to the liens, terms,
covenants, conditions, operations, and effects of each of the Senior Loan
Documents.
(b)Subordination of Subrogation Rights.If Subordinate Lender, by indemnification,
subrogation or otherwise, acquires any Lien on any of the Mortgaged Property,
then that Lien will be fully subject and subordinate to the receipt by Senior
Lender of payment in full of the Senior Indebtedness, and to the Senior Loan
Documents, to the same extent as the Subordinate Indebtedness and the
Subordinate Loan Documents are subordinate pursuant to this Agreement.
(c)Payments Before Senior Loan Default; Soft Subordinate Debt.Until the
occurrence of a Senior Mortgage Default, Subordinate Lender will be entitled to
retain for its own account all payments of the principal of and interest on the
Subordinate Indebtedness pursuant to the Subordinate Loan Documents; provided
that Subordinate Lender expressly agrees that it willnot accept any such payment
that is made more than 10 days in advance of its due date and provided further
that Subordinate Lender will not accept any payment in an amount that exceeds
75% of then available Surplus Cash.
(d)Payments After Senior Loan Default or Bankruptcy.
(i)Immediately upon Subordinate Lender’s receipt of Notice or actual
knowledge of a Senior Mortgage Default, Subordinate Lender will not
accept any payments of the Subordinate Indebtedness, and the provisions
of Section 3(d) of this Agreement will apply.
(ii)If Subordinate Lender receives any of the following, whether voluntarily
or by action of law, after a Senior Mortgage Default of which Subordinate
Lender has actual knowledge (or is deemed to have actual knowledge as
provided in Section 4(c)) or has been given Notice, such will be received
and held in trust for Senior Lender:
(A) Any payment, property, or asset of any kind or in any form in
connection with the Subordinate Indebtedness.
(B) Any proceeds from any Enforcement Action.
(C) Any payment, property, or asset in or in connection with any
Bankruptcy Proceeding.
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(iii)Subordinate Lender will promptly remit, in kind and properly endorsed as
necessary, all such payments, properties, and assets described in Section
3(d)(ii) to Senior Lender. Senior Lender will apply any payment, asset, or
property so received from Subordinate Lender to the Senior Indebtedness
in such order, amount (with respect to any asset or property other than
immediately available funds), and manner as Senior Lender determines in
its sole and absolute discretion.
(e)Bankruptcy.Without the prior written consent of Senior Lender, Subordinate
Lender will not commence, or join with any other creditor in commencing, any
Bankruptcy Proceeding. In the event of a Bankruptcy Proceeding, Subordinate
Lender will not vote affirmatively in favor of any plan of reorganization or
liquidation unless Senior Lender has also voted affirmatively in favor of such
plan.
4.Default Under Subordinate Loan Documents.
(a)Notice of Subordinate Loan Default and Cure Rights.
(i)Subordinate Lender will deliver to Senior Lender a copy of each Notice
delivered by Subordinate Lender pursuant to the Subordinate Loan
Documents within 5 Business Days of sending such Notice to Borrower.
Neither giving nor failing to give a Notice to Senior Lender pursuant to
this Section 4(a) will affect the validity of any Notice given by
Subordinate Lender to Borrower.
(ii)For a period of 90 days following delivery to Senior Lender of an
Enforcement Action Notice, Senior Lender will have the right, but not the
obligation, to cure any Subordinate Mortgage Default. However, if such
Subordinate Mortgage Default is a non-monetary default and is not
capable of being cured within such 90-day period and SeniorLender has
commenced and is diligently pursuing such cure to completion, Senior
Lender will have such additional period of time as may be required to cure
such Subordinate Mortgage Default or until such time, if ever, as Senior
Lender takes either of the following actions:
(A) Discontinues its pursuit of any cure.
(B) Delivers to Subordinate Lender Senior Lender’s written consent to
the Enforcement Action described in the Enforcement Action
Notice.
(iii)Senior Lender will not be subrogated to the rights of Subordinate Lender
under the Subordinate Loan Documents as a result of Senior Lender
having cured any Subordinate Mortgage Default.
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(iv)Subordinate Lender acknowledges that all amounts advanced or expended
by Senior Lender in accordance with the Senior Loan Documentsor to cure
a Subordinate Mortgage Default will be added to and become a part of the
Senior Indebtedness and will be secured by the lien of the Senior Mortgage.
(b)Subordinate Lender’s Exercise of Remedies After Notice to Senior Lender.
(i)In the event of a Subordinate Mortgage Default, Subordinate Lender will
not commence any Enforcement Action until 90 days after Subordinate
Lender has delivered to Senior Lender an Enforcement Action Notice.
During such 90-day period or such longer period as provided in Section
4(a), Subordinate Lender will be entitled to seek specific performance to
enforce covenants and agreements of Borrower relating to income, rent, or
affordability restrictions contained in the LoanAgreement,subject to
Senior Lender’s right to cure a Subordinate Mortgage Default set forth in
Section 4(a).
(ii)Subordinate Lender may not commence any other Enforcement Action,
including any foreclosure action under the Subordinate Loan Documents,
until the earlier of:
(A) The expiration of such 90-day period or such longer period as
provided in Section 4(a).
(B) The delivery by Senior Lender to Subordinate Lender of Senior
Lender’s written consent to such Enforcement Action by
Subordinate Lender.
(iii)Subordinate Lender acknowledges that Senior Lender may grant or refuse
consent to Subordinate Lender’s Enforcement Action in Senior Lender’s
sole and absolute discretion. At the expiration of such 90-day period or
such longer period as provided in Section 4(a) and, subject to Senior
Lender’s right to cure set forth in Section 4(a), Subordinate Lender may
commence any Enforcement Action.
(iv)Senior Lender may pursue all rights and remedies available to it under the
Senior Loan Documents, at law, or in equity, regardless of any
Enforcement Action Notice or Enforcement Action by Subordinate
Lender. No action or failure to act on the part of Senior Lender in the
event of a Subordinate Mortgage Default or commencement of an
Enforcement Action will constitute a waiver on the part of Senior Lender
of any provision of the Senior Loan Documents or this Agreement.
(c) Cross Default.Subordinate Lender acknowledges that a Subordinate Mortgage
Default constitutes a Senior Mortgage Default. Accordingly, upon the occurrence
of a Subordinate Mortgage Default, Subordinate Lender will be deemed to have
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actual knowledge of a SeniorMortgage Default. If Subordinate Lender notifies
Senior Lender in writing that any Subordinate Loan Default of which Senior
Lender has received Notice has been cured or waived, as determined by
Subordinate Lender in its sole discretion, then provided thatSenior Lender has
not conducted a sale of the Mortgaged Property pursuant to its rights under the
Senior Loan Documents, any Senior Loan Default under the Senior Loan
Documents arising solely from such Subordinate Loan Default will be deemed
cured, and the Senior Loan will be reinstated.
5.Default Under Senior Loan Documents.
(a)Notice of Senior Loan Default and Cure Rights.
(i)Senior Lender will deliver to Subordinate Lender a copy of any Notice sent
by Senior Lender to Borrower of a Senior Mortgage Default within 5
Business Days of sending such Notice to Borrower. Failure of Senior Lender
to send Notice to Subordinate Lender will not prevent the exercise of Senior
Lender’s rights and remedies under the Senior Loan Documents.
(ii)Subordinate Lender will have the right, but not the obligation, to cure any
monetary Senior Mortgage Default within 30 days following the date of such
Notice. During such 30-day period Senior Lender will be entitled to continue
to pursue its remedies under the Senior Loan Documents.
(iii)Subordinate Lender may, within 90 days after the date of the Notice, cure a
non-monetary Senior Mortgage Default if during such 90-day period,
Subordinate Lender keeps current all payments required under the Senior
Loan Documents. If such a non-monetary Senior Mortgage Default creates
an unacceptable level of risk relative to the Mortgaged Property, or Senior
Lender’s secured position relative to the Mortgaged Property, as determined
by Senior Lender in its sole discretion, then during such 90-day period
Senior Lender may exercise all available rights and remedies to protect and
preserve the Mortgaged Property and theRents, revenues and other proceeds
from the Mortgaged Property.
(iv)All amounts paid by Subordinate Lender to Senior Lender to cure a Senior
Mortgage Default will be deemed to have been advanced by Subordinate
Lender pursuant to, and will be secured by the lien of, the Subordinate
Mortgage. Notwithstanding anything in this Section 5(a) to the contrary,
Subordinate Lender’s right to cure any Senior Mortgage Default will
terminate immediately upon the occurrence of any Bankruptcy Proceeding.
(b)Release of Mortgaged Property.
(i)Subordinate Lender consents to and authorizes any future release by
Senior Lender of all or any portion of the Mortgaged Property from the
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lien, operation, and effect of the Senior Loan Documents. Subordinate
Lender waives to thefullest extent permitted by law, all equitable or other
rights it may have in connection with the release of all or any portion of
the Mortgaged Property, including any right to require Senior Lender to do
any of the following:
(A) To conduct a separate sale of any portion of the Mortgaged
Property.
(B) To exhaust its remedies against all or any portion of the Mortgaged
Property or any combination of portions of the Mortgaged Property
or any other collateral for the Senior Indebtedness.
(C) To proceed against Borrower, any other party that may be liable
for any of the Senior Indebtedness (including any general partner
of Borrower if Borrower is a partnership), all or any portion of the
Mortgaged Property or combination of portions of the Mortgaged
Property or any other collateral, before proceeding against all or
such portions or combination of portions of the Mortgaged
Property as Senior Lender determines.
(ii)Subordinate Lender consents to and authorizes, at the option of Senior
Lender, the sale, either separately or together, of all or any portion of the
Mortgaged Property. Subordinate Lender acknowledges that without
Notice to Subordinate Lender and without affecting any of the provisions
of this Agreement, Senior Lender may do any of the following:
(A) Extend the time for or waive any payment or performance under
the Senior Loan Documents.
(B) Modify or amend in any respect any provision of the Senior Loan
Documents.
(C) Modify, exchange, surrender, release, and otherwise deal with any
additional collateral for the Senior Indebtedness.
6. Conflicts. If there is any conflict or inconsistency between the terms of the Subordinate
Loan Documents and the terms of this Agreement, then the terms of this Agreement will
control. Borrower acknowledges that the terms and provisions of this Agreement will not,
and will not be deemed to do any of the following:
(a)Extend Borrower’s time to cure any Senior Loan Default or Subordinate Loan
Default.
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(b)Give Borrower the right to receive notice of any Senior Loan Default or
Subordinate Loan Default, other than that, if any, provided, respectively under the
Senior Loan Documents of the Subordinate Loan Documents.
(c)Create any other right or benefit for Borrower as against Senior Lender or
Subordinate Lender.
7.Rights and Obligations of Subordinate Lender Under the Subordinate Loan
Documents and of Senior Lender under the Senior Loan Documents.
(a)Insurance.
(i)All requirements pertaining to insurance under the Subordinate Loan
Documents (including requirements relating to amounts and types of
coverages, deductibles and special endorsements) will be deemed satisfied
if Borrower complies with the insurance requirements under the Senior
Loan Documents and of Senior Lender.
(ii)All original policies of insurance required pursuant to the Senior Loan
Documents will be held by Senior Lender.
(iii)Nothing in this Section 7(a) will preclude Subordinate Lender from
requiring that it be named as a mortgagee and loss payee, as its interest
may appear, under all policies of property damage insurance maintained
by Borrower with respect to the Mortgaged Property, provided such action
does not affect the priority of paymentof Loss Proceeds, or that
Subordinate Lender be named as an additional insured under all policies of
liability insurance maintained by Borrower with respect to the Mortgaged
Property.
(b)Condemnation or Casualty.
In the event of a Condemnation or a Casualty, the following provisions will apply:
(i)The rights of Subordinate Lender (under the Subordinate Loan Documents
or otherwise) to participate in any proceeding or action relating to a
Condemnation or a Casualty, or to participate or join in any settlement of,
or to adjust, any claims resulting from a Condemnation or a Casualty, will
be and remain subordinate in all respects to Senior Lender’s rights under
the Senior Loan Documents, and Subordinate Lender will be bound by any
settlement or adjustment of a claim resulting from a Condemnation or a
Casualty made by Senior Lender.
(ii)All Loss Proceeds will be applied either to payment of the costs and
expenses of Restoration or to payment on account of the Senior
Indebtedness, as and in the manner determined by Senior Lender in its
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sole discretion; provided however, Senior Lender agrees to consult with
Subordinate Lender in determining the application of Casualty proceeds.
In the event of any disagreement between Senior Lender and Subordinate
Lender over the application of Casualty proceeds, the decision of Senior
Lender, in its sole discretion, will prevail.
(iii)If Senior Lender holds Loss Proceeds, or monitors the disbursement of
Loss Proceeds, Subordinate Lender will not do so. Nothing contained in
this Agreement will be deemed to require Senior Lender to act for or on
behalf of Subordinate Lender in connection with any Restoration or to
hold or monitor any Loss Proceeds in trust for or otherwise on behalf of
Subordinate Lender, and all or any Loss Proceeds may be commingled
with any funds of Senior Lender.
(iv)If Senior Lender elects to apply Loss Proceeds to payment on account of
the Senior Indebtedness, and if the application of such Loss Proceeds
results in the payment in full of the entire Senior Indebtedness, any
remaining Loss Proceeds held by Senior Lender will be paid to
Subordinate Lender unless another party has asserted a claim to the
remaining Loss Proceeds.
(c)Modification of Subordinate Loan Documents. Subordinate Lender agrees that,
until the principal of, interest on and all other amounts payable under the Senior
Loan Documents have been paid in full, it will not, without the prior written
consent of Senior Lender, increase the amount of theSubordinate Loan, increase
the required payments due under the Subordinate Loan, decrease the term of the
Subordinate Loan, increase the interest rate on the Subordinate Loan, or otherwise
amend the Subordinate Loan terms in a manner that creates an adverse effect
upon Senior Lender under the Senior Loan Documents. If Subordinate Lender
either (i) amends the Subordinate Loan Documents in the manner set forth above
or (ii) assigns the Subordinate Loan without Senior Lender’s consent then such
amendment or assignment will be void ab initio and of no effect whatsoever.
(d)Modification of Senior Loan Documents.Senior Lender may amend, waive,
postpone, extend, renew, replace, reduce or otherwise modify any provisions of
the Senior Loan Documents without the necessity of obtaining the consent of or
providing Notice to Subordinate Lender, and without affecting any of the
provisions of this Agreement. Notwithstanding the foregoing, Senior Lender may
not modify any provision of the Senior Loan Documents that increases the Senior
Indebtedness, except for increases in the Senior Indebtedness that result from
advances made by Senior Lender to protect the security or lien priority of Senior
Lender under the Senior Loan Documents or to cure defaults under the
Subordinate Loan Documents.
(e)Commercial or Retail Leases.If requested, Subordinate Lender will enter into
attornment and non-disturbance agreements with all tenants under commercial or
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retail Leases, if any, to whom Senior Lender has granted attornment and non-
disturbance, on the same terms and conditions given by Senior Lender.
(f)Consent Rights.Whenever the Subordinate Loan Documents give Subordinate
Lender approval or consent rights with respect to any matter, and a right of
approval or consent for the same or substantially the same matter is also granted
to Senior Lender pursuant to the Senior Loan Documents or otherwise, Senior
Lender’s approval or consent or failure to approve or consent will be binding on
Subordinate Lender. None of the other provisionsof Section 7 are intended to be
in any way in limitation of the provisions of this Section 7(f).
(g)Escrows. Except as provided in this Section 7(g), and regardless of any contrary
provision in the Subordinate Loan Documents, Subordinate Lender will not
collect any escrows for any cost or expense related to the Mortgaged Property or
for any portion of the Subordinate Indebtedness. However, if Senior Lender is not
collecting escrow payments for one or more Impositions, Subordinate Lender may
collect escrow payments for such Impositions; provided that all payments so
collected by Subordinate Lender will be held in trust by Subordinate Lender to be
applied only to the payment of such Impositions.
(h)Certification.Within 10 days after request by Senior Lender, Subordinate Lender
will furnish Senior Lender with a statement, duly acknowledged and certified
setting forth the then-current amount and terms of the Subordinate Indebtedness,
confirming that there exists no default under the Subordinate Loan Documents (or
describing any default that does exist), and certifying to such other information
with respect to the Subordinate Indebtedness as Senior Lender may request.
8. Refinancing. Subordinate Lender agrees that its agreement to subordinate under this
Agreement will extend to any new mortgage debt which is for the purpose of refinancing
all or any part of the Senior Indebtedness (including reasonable and necessary costs
associated with the closing and/or the refinancing, and any reasonable increase in
proceeds for rehabilitation in the context of a preservation transaction). All terms and
covenants of this Agreement will inure to the benefit of any holder of any such
refinanced debt, and all references to the Senior Loan Documents and Senior Lender will
mean, respectively, the refinance loan documents and the holder of such refinanced debt.
9.Governmental Powers. Nothing in this Agreement is intended, nor will it be construed,
to in any way limit the exercise by Subordinate Lender of its governmental powers
(including police, regulatory and taxing powers) with respect to Borrower or the
Mortgaged Property to the same extent as if it were not a party to this Agreement or the
transactions contemplated by this Agreement.
10.Notices.
(a)Any Notice required or permitted to be given pursuant to this Agreement will be
in writing and will be deemed to have been duly and sufficiently given if (i)
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personally delivered with proof of delivery (any Notice so delivered will be
deemed to have been received at the time so delivered), or (ii) sent by a national
overnight courier service (such as FedEx) designating earliest available delivery
(any Notice so delivered will be deemed to have been received on the next
Business Day following receipt by the courier), or (iii) sent by United States
registered or certified mail, return receipt requested, postage prepaid, at a post
office regularly maintained by the United States Postal Service (any Notice so
sent will be deemed to have been received on the date of delivery as confirmed by
the return receipt), addressed to the respective parties as follows:
Notices intended for Senior Lender will be addressed to:
NorthMarq Capital, LLC
3500 American Boulevard West, Suite 500
Bloomington, MN 55431
Attention: _____________
Notices intended for Subordinate Lender will be addressed to:
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Attention: _______________________
(b)Any party, by Notice given pursuant to this Section 10, may change the person or
persons and/or address or addresses, or designate an additional person or persons
or an additional address or addresses, for its Notices, but Notice of a change of
address will only be effective upon receipt. Neither party will refuse or reject
delivery of any Notice given in accordance with this Section 10.
11.Miscellaneous Provisions.
(a)Assignments/Successors.This Agreement will be binding upon and will inure to
the benefit of the respective legal successors and permitted assigns of the parties
to this Agreement. No other party will be entitled to any benefits under this
Agreement, whether as a third-party beneficiary or otherwise. This Agreement
may be assigned at any time by Senior Lender to any subsequent holder of the
Senior Note.
(b)No Partnership or Joint Venture.Nothing in this Agreement or in any of the
Senior Loan Documents or Subordinate Loan Documents will be deemed to
constitute Senior Lender as a joint venturer or partner of Subordinate Lender.
(c)Further Assurances.Upon Notice from Senior Lender, Subordinate Lender will
execute and deliver such additional instruments and documents, and will take
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such actions, as are required by Senior Lender to further evidence or implement
the provisions and intent of this Agreement.
(d)Amendment.This Agreement may be amended, changed, modified, altered or
terminated only by a written instrument signed by the parties to this Agreement or
their successors or assigns.
(e)Governing Law
.This Agreement will be governed by the laws of the State in
which the Land is located.
(f)Severable Provisions.If any one or more of the provisions contained in this
Agreement, or any application of any such provisions, is invalid, illegal, or
unenforceable in any respect, the validity, legality, enforceability, and application
of the remaining provisions contained in this Agreement will not in any way be
affected or impaired.
(g)Term.The term of this Agreement will commence on the date of this Agreement
and will continue until the earliest to occur of the following events:
(i)The payment of all the Senior Indebtedness; provided that this Agreement
will be reinstated in the event any payment on account of the Senior
Indebtedness is avoided, set aside, rescinded or repaid by Senior Lender.
(ii)The payment of all the Subordinate Indebtedness other than by reason of
payments which Subordinate Lender is obligated to remit to Senior Lender
pursuant to this Agreement.
(iii)The acquisition by Senior Lender or by a third-party purchaser of title to
the Mortgaged Property pursuant to a foreclosure of, deed in lieu of
foreclosure, or trustee’s sale or other exercise of a power of sale or similar
disposition under the Senior Mortgage.
(iv)With the prior written consent of Senior Lender, without limiting the
provisions of Section 4(b)(iv), the acquisition by Subordinate Lender of
title to the Mortgaged Property subject to the Senior Mortgage pursuant to
a foreclosure, or a deed in lieu of foreclosure, of (or the exercise of a
power of sale under) the Subordinate Mortgage.
(h)Counterparts.This Agreement may be executed in two or more counterparts, each
of which will be deemed an original but all of which together will constitute one
and the same instrument.
(i)Entire Agreement.This Agreement represents the entire understanding and
agreement between the parties regarding the matters addressed in this Agreement
and will supersede and cancel any prior agreements regarding such matters.
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(j)Authority.Each person executing this Agreement on behalf of a party to this
Agreement represents and warrants that such person is duly and validly
authorized to do so on behalf of suchparty with full right and authority to execute
this Agreement and to bind such party with respect to all of its obligations under
this Agreement.
(k)No Waiver.No failure or delay on the part of any party to this Agreement in
exercising any right, power, or remedy under this Agreement will operate as a
waiver of such right, power, or remedy, nor will any single or partial exercise of
any such right, power or remedy preclude any other or further exercise of such
right, power, or remedy or the exercise of any other right, power or remedy under
this Agreement.
(l)Remedies.Each party to this Agreement acknowledges that if any party fails to
comply with its obligations under this Agreement, the other parties will have all
rights available at law and in equity, including the right to obtain specific
performance of the obligations of such defaulting party and injunctive relief.
\[SIGNATURE AND ACKNOWLEDGMENT PAGES FOLLOW\]
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IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the day
and year first above written.
SENIOR LENDER:
NORTHMARQ CAPITAL, LLC,
a Minnesota limited liability company
By: __________________________________
Name: ___________________
Title: ___________________
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
On December ____, 2020, before me, the undersigned, a Notary Public in and for the
State of Minnesota, duly commissioned and sworn, personally appeared _____________, to me
known to be the ______________ of NorthMarq Capital, LLC, a Minnesota limited liability
company, and acknowledged the foregoing instrument to be the free and voluntary act and deed
of said limited liability company, for the uses and purposes therein mentioned, and on oath stated
that he was authorized to execute the said instrument.
Witness my hand and official seal hereto affixed the day and year first above written.
Notary Public in and for Minnesota
My Commission Expires:
\[The remainder of this page intentionally left blank; signature page follows.\]
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SUBORDINATE LENDER:
CITY OF MAPLEWOOD
By:
Name:
Title:
\[The remainder of this page intentionally left blank; signature page follows.\]
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CONSENT OF BORROWER
Borrower acknowledges receipt of a copy of this Subordination Agreement, dated
_____________________, 2020 by and betweenNORTHMARQ CAPITAL, LLC, a
Minnesota limited liability company and CITY OF MAPLEWOOD, a Minnesota municipal
corporation and consents to the agreement of the parties set forth in this Agreement.
BORROWER:
AEON MAPLEWOOD IPRESERVATION JV
LLC,aMinnesota limited liability company
By: Aeon, a Minnesota non-profit corporation
Its Managing Member
By: ____________________________
Name: _______________
Its: _______________
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me on _____________, 2020, by
__________________, the __________________ of Aeon, a Minnesota non-profit corporation,
the Managerof Aeon Maplewood I Preservation JV LLC, a Minnesota limited liability company,
on behalf of the limited liability company.
Signature of Person Taking Acknowledgement
Title or rank
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EXHIBIT A
LEGAL DESCRIPTION
Parcel 1:
The East 82.5 feet of Lots 14 and 15, Block Two, Minty Acres, Ramsey County, Minnesota.
Parcel 2:
The West 72.5 feet of the East 155 feet of Lots 14 and 15, Block Two, Minty Acres, Ramsey
County, Minnesota.
Parcel 3:
Lots 14 and 15, Block Two, Minty Acres, except the East 155 feet of said Lots 14 and 15, and
except that part of said Lot 15 lying South of the following described line: Beginning at a point
on the West line of said Lot 15, said point being 22 feet Northerly from the Southwest corner of
saidLot 15; thence Southeasterly to a point on the South line of said Lot 15, said point being 200
feet Easterly from the Southwest corner of said Lot 15, and there terminating;
AND ALSO
Lot 13 in said Block Two, except the East 250 feet of said Lot 13, Ramsey County, Minnesota.
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October 9, 2020
Mr. Jeff Thomson
Community Development Director
Mr. Michael Martin
Assistant Community Development Director
City of Maplewood
RE: Acquisition of Cobblestone Court Apartments
Request for 4d RET Classification Approval and Financial Assistance
Gentlemen:
I am writing in follow-up to our discussion a week ago, and Aeon’s proposed acquisition of
the Cobblestone Court Apartments in Maplewood. As I discussed with you, Aeon is a non-
profit based in the Twin Cities whose mission is to create and sustain quality affordable
homes that strengthen lives and communities. We current own and operate over 5,700
affordable homes in 56 properties throughout the Twin Cities. Since 2016, we have acquired
over 2,800 Naturally Occurring Affordable Housing (NOAH) units, with incredible support
from the communities in which these projects are located. Intense pressure from national
buyers is eliminating 3,000 units/year in affordable housing stock in the metro area. Acquiring
these properties before they sell can be done for 50% of the cost of replacement, and avoid
displacing families at the same time. Volumes of research now support the fact that stable
housing is at the core of better health, education, and economic outcomes for low-income
families.
This letter requests two things of the City of Maplewood:
1.Approval for 4d affordable multifamily real estate classification for real estate tax
assessments; and
2.A subordinate loan or grant funding of $500,000 to support our acquisition of this
asset.
The 4d classification requires a local financial contribution and a declaration of restrictive
covenants that commits the units to rents and incomes less than 60% AMI. We are willing
and prepared to enter into such a DRC, and have on all of the NOAH projects which we have
acquired in the past 4 years.
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I understand from our discussions that there is not a specific housing trust fund from which
to lend financing assistance, but that pooled-TIF funds, potentially along with support from
Ramsey County, may be possible.
Our equity partner for this transaction will be Sunrise CDC, using an allocation of NOAH
Preservation Equity Funds from the Sunrise CDC/Aeon fund created at the end of 2019
specifically for this sort of investment. Among other advantages, these funds come at a very
affordable rate of return (+/- 6%), in comparison to national equity funds which demand 8-
12%. It is even with this advantageous equity source that we seek assistance from the City.
I would like to discuss this specific request with you as soon as possible, as the project is
now ours to acquire, and we expect a purchase and sale agreement to be executed early
next week. The PSA is expected to require a closing in mid-late November.
Attached is a summary sources and uses reflecting the agreed upon price, and the additional
uses of funds. I previously provided you with a corporate overview of Aeon and our NOAH
acquisition strategy.
I look forward to discussing this project with you again at your earliest convenience.
My very best,
Bill Mague
Director of Acquisitions and Special Projects
612-746-0517 | aeon.org | donate now
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AEON Corporate Profile
Mission, Leadership, and Growth
Mission
Aeon is a 501c3 nonprofit corporation, headquartered in Minneapolis, MN. Founded in 1986. Our
mission is to create and sustain quality, affordable homes that strengthen lives and communities.
Our vision is that ever person has a home and is interconnected within the community.
How We Work
Aeon develops, owns, and manages 5,600 quality affordable apartment homes throughout the
Twin Cities metropolitan region. Our work has traditionally been the acquisition and rehab of
historic properties, notably in the Elliot Park neighborhood of Minneapolis, and the construction
of new apartment communities using the Low Income Housing Tax Credit. Since our founding,
and through 2015, Aeon acquired, created, and owned over 3,000 apartment homes. Beginning
with advocacy work in 2013, and with our first acquisition in 2016, Aeon has become a national
leader in the preservation of existing naturally occurring affordable housing (NOAH). Apartment
properties built typically in the 1960’s through the 1980’s are being sold to investment groups that
are investing modestly in upgrades, and then increasing rents by 20-30%. This is removing
affordable housing at a rate of 4,000 – 5,000 units/year, displacing thousands of families, and
causing them to pay higher rents in any apartment they can find. Current estimates are that we
need an additional 15,000 affordable apartment homes to prevent at-risk families from paying
over 40% of their income for housing.
Since 2016, Aeon has acquired 2,800 NOAH homes, preserving their affordability for the long-
term, and preventing mass displacement of at-risk, low-income families throughout the Twin
Cities.
Corporate Investment and Strategy
Aeon has five major areas of focus in its work:
DepartmentFunction
Housing DevelopmentIdentify, acquire, rehabilitate, and construct affordable,
multifamily homes for families at <60% Area Median Income.
This work includes land assembly, property acquisition,
design and construction work, and formation of debt and
equity capital to finance the projects.
Asset ManagementIn 2017 Aeon created an independent department to oversee
andmanage the ownership-level investment, rehabilitation,
operation, finance, and institutional relationships for our
portfolio of properties. This group is responsible for meeting
investor and lender requirements, operational and financial
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operating targets, and generating operating cash flow from
these properties to support Aeon’s broader mission.
Property OperationsAeon manages 85% of its portfolio through a wholly-owned
management subsidiary, Aeon Management, LLC. The
balance of the portfolio is managed under a third-party
management contract. The Property Operations group
includes executive leadership, portfolio-level oversight, and
over 100 on-site managers, assistant managers,
maintenance supervisors, maintenance techs, and
janitorial/grounds keepers. AM, LLC is paid a market-rate
management fee for its services, develops annual operating
budgets, and reports to the Asset Management group.
Resident ConnectionsSince its inception as an inter-faith collaborative that acquired
its first building in theElliot Park neighborhood of
Minneapolis, Aeon has recognized the need not just to charge
rent and pay bills, but rather to create quality homes for its
residents and support their interconnectivity in their
communities. 100% of Aeon’s residents are low-income
families and seniors, and approximately 20% of our residents
qualify for additional support services. Our Resident
Connections team does the hard, day-to-day work with
residents to connect them with other wrap-around social
services, housing support, andmental health services. This
team is knowledgeable on county, state, federal, and non-
profit community service providers, and matches these
providers with residents in need.
Finance, HR, and AccountingLed by Caroline Horton, CFO, a 25-year veteran of the
affordable housing industry, the finance and accounting
group oversees all corporate financial operations, generates
property-level, ownership level, and corporate financial
statements, oversees operating, financial, and compliance
controls in the organization, develops corporate liquidity and
banking relationships, and oversees the annual corporate
and consolidated audit.
In responding to tremendous growth since 2013, the Board and executive leadership has
aggressively built out the personnel and systems expertise and capacity of the organization. Aeon
is now situated to meet its growth targets of 1,000 additional units/year through both development
and NOAH acquisition strategies.
Specifically, since 2016, Aeonhas:
1.Created a separate and distinct Asset Management group and hired its first Vice President
Stacy McMahon. Ms. McMahon has held corporate and CFO leadership positions
throughout the non-profit and housing industry for over 30 years. She has expertise in
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901 No 3
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capital finance, property operations, budgeting, and investor/lender reporting. Ms.
McMahon sits on the Executive Leadership Team.
2.Created and hired for the position of Executive Vice President for Operations/President of
Aeon Management, LLC through a national search process. In May 2019, Aeon hired
Santiago De Angulo for this position, recruiting him from an institutional management
company based in Washington, DC that managed over 15,000 affordable and market-rate
housing units in the DC region. Mr. De Angulobrings decades of experience in high-level
strategic operating leadership and a background in non-profit based work in tenant
services and tenant representation. Santiago is leading, with ourCFOand VP of Asset
Management, a $1.0 million investment in systems for budgeting,operations and
accounting, and procurement by which to accommodate the growth in units, residents,
and reporting requirements. Mr De Angulo sits on the Executive Leadership Team.
3.In 2019 Aeon hired Bill Mague as Director of Acquisitions and Special Projects with a
specific focus on NOAH acquisitions, strategic acquisitions, and capital formation for the
NOAH portfolio. Mr. Mague has 30 years of non-profit, affordable housing finance
experience including as an investment banker with RBC Capital Markets. Thiseffort is
focused on the preservation of affordable units, developing debt and equity sources, and
helping with the formation of a larger capital pool for the long-term ownership of NOAH
projects.
4.In February of 2020 Aeon hired Sarah Harris as its first Executive Vice President for
Strategy, Partnerships, and Production. Ms. Harris oversees all Housing Development
activity, the corporate strategic planning process, and, with Mr. Mague, is leading
formation of a capital pool for long-term portfolio growth. Ms Harris sits on the Executive
Leadership Team.
Aeon, in Latin, means “forever”. Formed originally as the Central Community Housing Trust, Aeon
adopted the new name in 2012by which better to communicate that we are a long-term owner,
intending to create, sustain, and expand the availability of quality, affordable homes and foster
strong community connections far into the future.
rd
Street, #150, Minneapolis, MN 55401 612-341-3148 Main 612-341-4208 Fax
901 No 3
www.aeon.org
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