HomeMy WebLinkAbout2020-11-09 City Council Meeting Packet
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AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,November 9,2020
City Hall, Council Chambers
Remotely Via Conference Call
Dial 1-312-626-6799 or 1-888-788-0099
When Prompted Enter Meeting ID:970 5842 8695#
No Participant ID, Enter # When Prompted
Meeting No.21-20
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
D.APPROVAL OF AGENDA
E.APPROVAL OF MINUTES
1.October 26, 2020City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
2.Council Presentations
3.Presentation on McCarron’s Treatment Process Improvement Project from St Paul
Regional Water Services
4.Resolution for Commissioner Reappointment
G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1.Approval of Claims
2.CARES Grant Expenditures
3.Transfers Between Funds and Budget Adjustments
4.Purchase of One Utility Truck
H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Conditional Use Permit and Setback Variance Resolution, Maplewood Toyota
Vehicle Storage Lot, 2999 Highway 61
2.2021 Residential Trash and Yard Waste Rates
3.North Fire Station Construction Project Update and Budget Discussion
K.AWARD OF BIDS
None
L.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 26, 2020
Held Remotely Via Conference Call
Meeting No.20-20
A.CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams spoke of the recent passing of Don Regan, founder of Premier Bank.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberPresent
Sylvia Neblett, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent
D.APPROVAL OF AGENDA
Food Distribution
CouncilmemberNeblett moved to approve the agenda as amended.
Seconded by CouncilmemberJuenemannAyes – All, via roll call
The motion passed.
E.APPROVAL OF MINUTES
1.October 12, 2020 City Council MeetingMinutes
Change “berry’ to “dairy” in the Mayor’s opening remarks.
CouncilmemberJuenemann moved to approve the October 12, 2020 City Council
Meeting Minutes as amended.
Seconded by CouncilmemberNeblettAyes – All, via roll call
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager Colemangave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
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events in the community.
2.Council Presentations
Food Distribution
Mayor Abrams reported on the third food distribution as part of the Farmers to Families
Program that will take place on Thursday, October 29, 2020.
3.Resolution of Appreciation for HEDC Commissioner Brian Finley
Assistant Community Development Director Martin gave the staff report.
Councilmember Juenemann moved to approve the Resolution of Appreciation for Brian
Finley.
Resolution 20-10-1873
RESOLUTION OF APPRECIATION
WHEREAS, Brian Finley has been a member of the Maplewood Housing and
Economic Development Commission for 5 years, serving from January 2016 to
September 2020; and
WHEREAS, the Housing and Economic Development Commission and the City
Council appreciate his experience, insights, and good judgment; and
WHEREAS, Mr. Finley has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Finley has shown dedication to his duties and has consistently
contributed his leadership and efforts for the benefits of the City;
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Brian Finley is hereby extended our
gratitude and appreciation for his dedicated service.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
4.Small Business Saturday Proclamation
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approvethe Proclamation for Small Business
Saturday on Saturday, November 28.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
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controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it shouldbe removed and acted upon as a
separate item.
Agenda item G5 was pulledfor a separate vote.
Agenda items G6 and G7 were highlighted.
MayorAbrams moved to approve agenda items G1-G4 and G6-G11.
Seconded by CouncilmemberNeblettAyes – All, via roll call
The motion passed.
1.Approval of Claims
Mayor Abramsmoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 723,945.36 Checks #106463 thru #106512
dated 10/13/20
$ 314,031.70 Disbursements via debits to checking account
dated 10/05/20 thru 10/09/20
$ 135,844.97 Checks #106515 thru #106538
dated 10/20/20
$ 591,306.54 Disbursements via debits to checking account
dated 10/13/20 thru 10/16/20
$ 1,765,128.57 Total Accounts Payable
PAYROLL
$ 649,158.34 Payroll Checks and Direct Deposits dated 10/16/20
$ 2,208.55 Payroll Deduction check # 99104347 thru # 99104349 dated 10/16/20
$ 651,366.89 Total Payroll
$ 2,416,495.46 GRAND TOTAL
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
2.Resolution to Commit Fund Balance in the General Fund
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Mayor Abramsmoved to approve theResolution to Commit Fund Balance in the
General Fund; this resolution will commit the amount of fund balance exceeding 50% of
the total General Fund current expenditures for public safety purposes.
Resolution 20-10-1874
RESOLUTION TO COMMIT FUND BALANCE IN THE GENERAL FUND
WHEREAS, the City’s ReservesPolicy requires the City to maintain an
unassigned fund balance in the General Fund at a minimum level of 41.67%, with a
desired level of 50% of annual General Fund operating expenditures, and;
WHEREAS, the unassigned fund balance of the General Fund is expected to
exceed the desired amount of 50% of operating expenditures at December 31, 2020.
THEREFORE, BE IT RESOLVED that the Maplewood City Council commits the
amount of unassigned fund balance exceeding 50% of current operating expenditures at
December 31, 2020 for public safety purposes.
BE IT FURTHER RESOLVED that the Maplewood City Council may change or
remove this commitment at any future meeting of the Council.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
3.2021 SCORE Funding Grant Application
Mayor Abramsmoved to approve the 2021 SCORE Funding Grant Application.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
4.Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton
Road East
Mayor Abramsmoved to approve the CUP review for Independent School District 622’s
building addition and remodel at Carver Elementary, located at 2680 Upper Afton Road
East, for one year.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
5.Conditional Use Permit Review, Elim Care Senior Housing Facility, 1534
County Road C East
Councilmember Juenemannmoved to approve theCUP review for ElimCare’s
proposed senior housing facility, located at 1534 County Road C East for one year.
Seconded by Councilmember NeblettAyes – 4, via roll call
Abstain – Councilmember Knutson
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due to business a
relationship
The motion passed.
6.Resolution to Participate in Metropolitan Council’s Livable Communities Act
Programs from 2021-2030
Mayor Abramsmoved to approve theresolution electing to participate in the Local
Housing Incentives Account Program under the Metropolitan Livable Communities Act.
Resolution20-10-1875
RESOLUTION ELECTING TO PARTICIPATE IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEARS 2021 THROUGH 2030
Be it resolved by the City Council of the City of Maplewood, Minnesota, as
follows:
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes
sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which
is intended to address housing and other development issues facing the metropolitan
area defined by Minnesota Statutes section 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax
Base Revitalization Account, the Livable Communities Demonstration Account, the Local
Housing Incentive Account and the Inclusionary Housing Account, is intended to provide
certain funding and other assistance to metropolitan-area municipalities; and
WHEREAS, a metropolitan-area municipality is not eligible to receive grants or
loans under the Metropolitan Livable Communities Fund or eligible to receive certain
polluted sites cleanup funding from the Minnesota Department of Employment and
Economic Development unless the municipality is participating in the Local Housing
Incentives Account Program under Minnesota Statutes section 473.254;and
WHEREAS, the Metropolitan Livable Communities Act requires that each
municipality establish affordable and life-cycle housing goals for that municipality that
are consistent with and promote the policies of the Metropolitan Council as provided in
theadopted Metropolitan Development Guide; and
WHEREAS, a metropolitan-area municipality can participate in the Local Housing
Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the
municipality elects to participate in the Local Housing Incentives Program; (b) the
Metropolitan Council and the municipality successfully negotiate new affordable and life-
cycle housing goals for the municipality; (c) the Metropolitan Council adopts by
resolution the new negotiated affordable and life-cycle housing goals for the municipality;
and (d) the municipality establishes it has spent or will spend or distribute to the Local
Housing Incentives Account the required Affordable and Life-Cycle Housing
Opportunities Amount (ALHOA) for each year the municipality participates in the Local
Housing Incentives Account Program.
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NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood:
1.Elects to participate in the Local Housing Incentives Program under the Metropolitan
Livable Communities Act for calendar years 2021 through 2030.
2.Agrees to the following affordable and life-cycle housing goals for calendar years
2021 through 2030:
Affordable Housing Goals RangeLife-Cycle Housing Goal
281-5101,900
3.Will prepare and submit to the Metropolitan Council a plan identifying the actions it
plans to take to meet its established housing goals.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
7.Nature Center Trail Improvements
Mayor Abramsmoved toapprove the Maplewood Nature Center Trail Improvements and
to direct the City Manager and the Mayor to enter into an agreement with MN
Boardwalks, LLC for construction services in the amount of $75,725.00.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
8.Resolution of Support for the Bruce Vento Trail Master Plan Amendment
Mayor Abramsmoved to approve the resolution of support for the Bruce Vento Regional
Trail Master Plan Amendment.
Resolution 20-10-1876
RESOLUTION OF SUPPORT FOR THE
BRUCE VENTO REGIONAL TRAIL MASTER PLAN AMENDMENT
WHEREAS, Ramsey County and the City of Saint Paul established a joint master
plan for the Bruce Vento Regional Trail in 1989; and
WHEREAS, Ramsey County has submitted a master plan amendment to update
the Bruce Vento Regional Trail master plan section between Larpenteur Avenue and
County Road J; and
WHEREAS, the 2020 master plan amendment incorporates several changes to
the regional trail corridor between Larpenteur Avenue and County Road J to address
boundary expansion and acquisition, trail alignment changes, long-term site and
infrastructure improvements, recreation improvements, and additional recreational
opportunities throughout the Ramsey County section of the Bruce Vento Regional Trail
corridor; and
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WHEREAS, the City of Maplewood staff have reviewed the plan and supports the
master plan amendment for the Bruce Vento Regional Trail corridor between Larpenteur
Avenue and County Road J; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1.The City Council of the City of Maplewood, Minnesota, supports the Bruce
Vento Regional Trail Master Plan amendment.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
9.Resolution Accepting the Labor-Management Committee’sRecommendation
for 2021 Employee Insurance Benefits
Mayor Abramsmoved to approve the resolution affirming recommendations from the
Labor-Management Committee for all 2021 employee insurance benefits.
Resolution 20-10-1877
WHEREAS, The Labor-Management Committee met, reviewed and discussed
the renewal information from all providers; and
WHEREAS, Consensus from the Labor-Management Committee is to
recommend approval of all employee benefits and renewals for 2021; and
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, AS FOLLOWS:
Hereby affirms the recommendations of the Labor-Management Committee
regarding 2021 employee insurance benefits for the City of Maplewood.
Seconded by Councilmember NeblettAyes – All, viaroll call
The motion passed.
10.Farrell-Ferndale Area Improvements, City Project 17-18
a.Resolution Directing Modification of Existing Construction Contract,
Change Order No. 2
b.Resolution Directing Final Payment and Acceptance of Project
Mayor Abramsmoved to approve the resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, City Project 17-18 and authorize the Mayor
and City Manager to sign Change Order No. 2.
Resolution 20-10-1878
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 17-18, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
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the Farrell-Ferndale Area Improvement Project, City Project 17-18, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Farrell-Ferndale Area Improvement Project, City Project 17-18, Change
Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
1.The Mayor, City Manager, and City Engineer are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 2
which is an increase of $17,692.56.
The revised contract amount is $5,331,560.22.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
Mayor Abramsmoved to approve the resolution Directing Final Payment and
Acceptance of Project for the Farrell-Ferndale Area Improvements, City Project 17-18.
Resolution 20-10-1879
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
FARRELL-FERNDALE AREA IMPROVEMENTS, CITY PROJECT 17-18
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Farrell-Ferndale Area Improvement Project, City Project 17-18,and has let a
construction contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Farrell-Ferndale Area Improvement Project, City Project 17-18, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BEIT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that:
City Project 17-18 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $5,331,560.22. Final payment
to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is
hereby authorized.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
11.Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27
a.Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1
b.Resolution Directing Final Payment and Acceptance of Project
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Mayor Abramsmoved to approve the resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, CityProject 18-27 and authorize the Mayor
and City Manager to sign Change Order No. 1.
Resolution 20-10-1880
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 18-27, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Mailand-Crestview Forest Area Improvement Project, City Project 18-27,
Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
1.The Mayor, City Manager, and City Engineer are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 1
which is an increase of $28,313.09.
The revised contract amount is $1,361,334.22
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
Mayor Abramsmoved to approve the resolution Directing Final Payment and
Acceptance of Project for the Mailand-Crestview Forest Area Improvements, City Project
18-27.
Resolution 20-10-1881
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
MAILAND-CRESTVIEW FOREST AREAIMPROVEMENTS, CITY PROJECT 18-27
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let
a construction contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Mailand-Crestview Forest Area Improvement Project, City Project 18-27, is complete
and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
City Project 18-27 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $1,361,334.22. Final payment
to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is
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hereby authorized.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
1.Gold Line Bus Rapid Transit Project, City Project 14-05
a.Municipal Consent Public Hearing, 7:00 p.m.
b.Resolution Approving Municipal Consent of Gold Line BRT Project
Public Works Director Love introduced the item. Ed Sanderson, Manager of Design &
Engineering, Gold Line BRT Project, MnDOT liaison, gave the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Neblett moved to approve theresolution for Municipal Consent for the
Gold Line BRT Project, City Project 14-05.
Resolution 20-10-1882
Resolution for Municipal Consent
Gold Line Bus Rapid Transit Project, City Project 14-05
WHEREAS, the Gold Line Bus Rapid Transit (BRT) project, an approximately 10
mile long BRT line, will connect Saint Paul, Maplewood, Landfall, Oakdale, and
Woodbury generally along Interstate 94 (I-94);
WHEREAS, the Gold Line BRT line will connect people across the region to job
centers, housing options, transit stations and key destinations in the I-94;
WHEREAS, much of the Gold Line’s alignment lies within the Minnesota
Department of Transportation’s (MnDOT) right-of-way and is therefore required to seek
approvals from MnDOT throughout the design process;
WHEREAS, several of the layouts, at the preliminary design phase, are a review
of geometrics and potential impacts to MnDOT infrastructure. Two of these layouts
focus on areas within the City of Maplewood between McKnight Road and Century
Avenue;
WHEREAS, municipal consent as part ofMnDOT’s approval process, pursuant
to State Statute 161.164, is required when a project results in any of the following within
a municipality:
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Alters Access
Increases or Reduces Traffic Capacity
Requires Acquisition of a Permanent Right-of-Way
WHEREAS, for the above two layouts in the City of Maplewood the following two
preliminary design items meet the requirements for the need of municipal consent:
th
1.The intersection of 4Street and Hudson Road is proposed to be changed
from a right-in/right-out access point to a right-in only access point to 3M’s
campus. This change meets the requirement of Alters Access for the
municipal consent process.
2.At the northwest corner of the intersection of Century Avenue and the
proposed Gold Line BRT alignment the acquisition of permanent right-of-way
from 3M for drainage has been identified. This meets the requirement of
Acquisition of a Permanent Right-of-Way for the municipal consent process.
WHEREAS, a public hearing was held on October 26, 2020, as required for
municipal consent, per State Statute 161.164;
NOW, THEREFORE BE IT RESOLVED that the City of Maplewood supports the
following two preliminary design items which meet the requirements for municipal
consent:
1.The intersection of 4th Street and Hudson Road is proposed to be changed
from a right in/right out access point to a right in only access point to 3M.
2.At the northwest corner of the intersection of Century Avenue and the
proposed Gold Line BRT alignment the acquisition of permanent right-of-way
from 3M for drainage has been identified.
Seconded by Councilmember JuenemannAyes – All, via roll call
The motion passed.
I.UNFINISHED BUSINESS
1.Resolution Adopting Revised Assessment Roll, County Road B & Arcade
Street Improvements, City Project 19-22
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Adopting Revised
Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22.
Resolution 20-10-1883
ADOPTING REVISED ASSESSMENT ROLL
WHEREAS, pursuant to a resolution passed by the City Council on October 12,
2020, the assessment roll for the County Road B & Arcade Street Improvements, City
Project 19-22 was presented in a Public Hearing format, pursuant to Minnesota Statutes,
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Chapter 429, and
WHEREAS, the following property owner has filed an objection to their
assessment according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
1.Parcel 082922430034 – Trinity Baptist Church, 611 County Road B. It is
currently proposed that the property be assessed for $40,600. Trinity Baptist
Church is requesting a revision of assessment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
A.That the City Engineer and City Clerk are hereby instructed to make the following
adjustments to the assessment roll for the County Road B & Arcade Street
Improvements, City Project 19-22:
1.Parcel 082922430034 – Trinity Baptist Church, 611 County Road B. It is
currently proposed that the property be assessed for $40,600. Trinity Baptist
Church is requesting a revision of assessment. The appraisal report grouped
three parcels owned by Trinity Baptist Church into one assessment of
$40,600. The City’s intent was to only assess the 611 County Road B parcel,
which fronts the improved project street. Staff recommendation is to grant a
revision of assessment, assessing only the 611 County Road B parcel,
reducing the assessment to $19,100.
B.The assessment roll for the County Road B & Arcade Street Improvements, City
Project 19-22, as amended, is hereby accepted, a copy of which is attached
hereto and made a part hereof. Said assessment roll shall constitute the special
assessment against the lands named therein, and each track of land therein
included is hereby found to be benefited by the proposed improvements in the
amount of the assessment levied against it.
C.Such assessments shall be payable in equal annual installments extending over
a period of and 15 years for residential properties and 8 years for commercial
properties, the first installment to be payable on or before the first Monday in
January 2021 and shall bear interest at the rate of 3.5 percent per annum from
the date of the adoption of this assessment resolution. To the first installment
shall beadded interest on the entire assessment from the date of this resolution
until December 31, 2020. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
D.The owner of any property so assessed may, at any time prior to certification of
the assessment to the county auditor, but no later than November 15, 2020, pay
the whole of the assessment on such property, without interest, to the city clerk;
and they may, at any time after November 15, 2020, pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of
the next succeeding year.
E.The City Engineer and City Clerk shall forthwith after November 15, 2020, but no
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later than November 16, 2020, transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax list of the county. Such
assessments shall be collected and paid over the same manner as other
municipal taxes.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
J.NEW BUSINESS
1.Update on Strategic Priorities for Third Quarter of 2020
Assistant City Manager/HR Director Sable introduced the item. Lois Knutson,
Administrative Services & Performance Measurement Coordinator gave the staff report.
Councilmember Juenemann moved to approve theStrategic Plan Update for Third
Quarter of 2020.
Seconded by Councilmember NeblettAyes – All, via roll call
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abramsadjourned the meeting at8:32 p.m.
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MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
November 4, 2020
DATE:
SUBJECT:Approval of Claims
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 507,228.62Checks #106539 thru #106566
dated 10/27/20
$ 338,205.72Disbursements via debits to checking account
dated 10/19/20 thru 10/23/20
$ 424,377.78Checks #106567 thru #106581
dated 11/03/20 thru 11/04/20
$ 556,836.00Disbursements via debits to checking account
dated 10/26/20 thru 10/30/20
$ 1,826,648.12Total Accounts Payable
PAYROLL
$ 589,769.07Payroll Checks and Direct Deposits dated 10/30/20
$ -Payroll Deduction check # thru #
dated 10/30/20
$ 589,769.07Total Payroll
$ 2,416,417.19GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 27 of 90
G1, Attachments
Check Register
City of Maplewood
10/22/2020
CheckDateVendorDescriptionAmount
10653910/27/202005234BOLER EXPRESS CAR WASHCAR WASHES - OCT 2019 - SEPT 2020193.74
10/27/2020GOPHER STATE ONE-CALL
10654000585NET BILLABLE TICKETS - SEPTEMBER756.00
10/27/2020MANSFIELD OIL CO
10654105353CONTRACT GASOLINE - OCTOBER9,932.39
10/27/2020MANSFIELD OIL CO
05353CONTRACT DIESEL - OCTOBER7,401.41
10654210/27/202000985METROPOLITAN COUNCILWASTEWATER - NOVEMBER297,410.22
10654310/27/202004316CITY OF MINNEAPOLIS RECEIVABLESWORKFORCE DIRECTOR - 3RD QTR 20202,065.00
10/27/2020OVERHEAD DOOR COMPANY
10654402043DOOR REPAIR - PW#6452.90
10/27/2020PET FOOD EXPERTS, INC.
10654505481POLICE K9 FOOD999.92
10/27/2020PETERSON COUNSELING/CONSULTING
10654605670HEALTH CHECK IN'S 09/10 - 09/291,087.00
10654710/27/202001337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SERVICES - SEPTEMBER37,638.23
10/27/202001337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - SEPTEMBER7,289.58
10/27/2020RAMSEY COUNTY-PROP REC & REV
01337FLEET SUPPORT FEES - SEPTEMBER683.28
10/27/2020RAMSEY COUNTY-PROP REC & REV
01337FLEET SUPPORT FEES - SEPTEMBER209.04
10/27/2020T A SCHIFSKY & SONS, INC
10654801574A/C ASPHALT MIXES FOR SPOT PAVING28,220.62
10/27/2020T A SCHIFSKY & SONS, INC
01574A/C ASPHALT MIXES FOR SPOT PAVING12,300.00
10/27/2020T A SCHIFSKY & SONS, INC
01574BITUMINOUS MATERIALS9,398.72
10/27/2020T A SCHIFSKY & SONS, INC
01574BITUMINOUS MATERIALS9,134.59
10/27/2020TRANS-MEDIC
10654904192EMS BILLING - SEPTEMBER6,549.37
10/27/2020WINDSTREAM
10655001819LOCAL PHONE SERVICE 09/15 - 10/14595.37
10/27/2020XCEL ENERGY
10655101190ELECTRIC & GAS UTILITY3,809.95
10/27/2020XCEL ENERGY
01190ELECTRIC & GAS UTILITY1,949.01
10/27/2020XCEL ENERGY
01190ELECTRIC & GAS UTILITY189.78
10/27/2020XCEL ENERGY
01190FIRE SIRENS51.89
10/27/2020ZAHL PETROLEUM MAINTENANCE CO
10655202880REPAIR OF ATF OIL PUMP IN FLEET SHOP426.45
10/27/2020APPLE INC.
10655305891IPAD'S AND ACCESSORIES5,394.00
10/27/2020APPLE INC.
05891IPAD'S AND ACCESSORIES2,388.00
10/27/2020APPLE INC.
05891IPAD'S AND ACCESSORIES2,098.00
10/27/2020CENTURYLINK
10655405823ANALOG LINE FOR POLICE FAX MACHINE65.25
10/27/2020EHLERS, INC.
10655500453GENERAL TIF CONSULTING 1-14795.00
10/27/2020EHLERS, INC.
00453TIF SERVICES - BUDGET MODIFICATION551.25
10/27/2020NO WAIT INSIDE, LLC
10655606133NOWAITINSIDE SERVICE844.55
10/27/2020CITY OF NORTH ST PAUL
10655701175MONTHLY UTILITIES - SEPTEMBER3,673.63
10/27/2020MN DEPT OF PUBLIC SAFETY
10655800396REG & TITLE MARKED SQUAD27.00
10655910/27/202002001CITY OF ROSEVILLEPHONE & IT SUPPORT SRVS - OCTOBER6,230.00
10/27/2020SANDSTROM LAND MANAGEMENT
10656006122GARDEN & BOULEVARD MAINT1,072.50
10656110/27/202004256SHI INTERNATIONAL CORPGETAC DOCKING STATIONS FIRE/EMS2,790.00
10/27/2020SHI INTERNATIONAL CORP
04256GETAC EXTERNAL ANTENNA'S FIRE/EMS1,700.00
10656210/27/202001836ST PAUL, CITY OFSTREET LIGHT REPAIRS AND MAINT2,145.50
10/27/2020ST PAUL, CITY OF
01836RADIO MAINT & SRVS - JUNE360.00
10/27/2020ST PAUL, CITY OF
01836STREET LIGHT REPAIRS AND MAINT41.12
10/27/2020T R F SUPPLY CO.
10656301578SHOP TOWELS AND SAFETY GLOVES793.80
10/27/2020TACTICAL SOLUTIONS
10656405287CERTIFICATIONS RADAR & LASER UNITS746.00
10/27/2020TENVOORDE FORD, INC.
106565060762020 FORD INTERCEPT 739935,868.56
10/27/2020US BANK
10656602464PAYING AGENT FEES450.00
10/27/2020US BANK
02464PAYING AGENT FEES450.00
507,228.62
28Checks in this report.
Packet Page Number 28 of 90
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
10/19/2020MN Dept of Natural ResourcesDNR electronic licenses349.20
10/19/2020Delta DentalDental Premium3,750.73
10/19/2020ICMA (Vantagepointe)Deferred Compensation7,834.00
10/19/2020ICMA (Vantagepointe)Retiree Health Savings11,452.91
10/19/2020Labor UnionsUnion Dues1,734.38
10/19/2020MidAmerica - INGHRA Flex plan15,506.68
10/20/2020MN State TreasurerDrivers License/Deputy Registrar48,151.39
10/20/2020Delta DentalDental Premium920.00
10/20/2020Empower - State PlanDeferred Compensation43,651.00
10/21/2020MN State TreasurerDrivers License/Deputy Registrar41,377.27
10/22/2020MN State TreasurerDrivers License/Deputy Registrar41,940.07
10/23/2020MN State TreasurerDrivers License/Deputy Registrar39,610.48
10/23/2020MN Dept of Natural ResourcesDNR electronic licenses656.60
10/23/2020Optum HealthDCRP & Flex plan payments1,097.08
10/24/2020MN State TreasurerDrivers License/Deputy Registrar80,173.93
338,205.72
Packet Page Number 29 of 90
G1, Attachments
Check Register
City of Maplewood
10/29/2020
CheckDateVendorDescriptionAmount
10656711/03/202005114BOLTON & MENK, INC.PROJ 19-22 CO RD B & ARCADE63,053.82
10656811/03/202000519FLEXIBLE PIPE TOOL CO.PROOFER FOR CLEANING PIPES373.95
10656901202MONTHLY PREMIUM - NOVEMBER8,345.37
11/03/2020NYSTROM PUBLISHING CO INC
10657011/03/202001574T A SCHIFSKY & SONS, INCPROJ 18-27 MAILAND-CRESTVIEW PMT#994,964.15
01574PROJ 17-18 FARRELL-FERNDALE PMT#2444,261.90
11/03/2020T A SCHIFSKY & SONS, INC
10657111/04/202006044CARDINAL INVESTIGATIONSEMPLOYMENT BACKGROUND CHECK585.00
10657211/04/202002137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - SEPTEMBER17,499.13
10657311/04/202000857LEAGUE OF MINNESOTA CITIESMEMBERSHIP DUES 09/01/20 - 08/31/2127,311.00
10657411/04/202000857LEAGUE OF MINNESOTA CITIESMMA MEMBERSHIP 09/01/20 - 08/31/2130.00
10657511/04/202000917MACQUEEN EMERGENCYTURNOUT GEAR ITEMS540.16
11/04/202000917MACQUEEN EMERGENCYTURNOUT GEAR ITEMS121.85
11/04/202000917MACQUEEN EMERGENCYTURNOUT GEAR ITEMS68.35
11/04/202000917MACQUEEN EMERGENCYTURNOUT GEAR ITEMS SHIPPING12.54
11/04/202000917MACQUEEN EMERGENCYTURNOUT GEAR ITEMS-455.82
10657611/04/202003818MEDICAMONTHLY PREMIUM - NOVEMBER158,295.63
10657711/04/202005356NORTH SUBURBAN ACCESS CORPPRODUCTION SERVICES - SEPTEMBER870.75
10657811/04/202000001ONE TIME VENDORREIMB DALY - INVISIBLE FENCE80.00
10657911/04/202002889PERFORMANCE TRANS & MACHINETRANSMISSION OVERHAUL PD #9523,500.00
10658011/04/202001836ST PAUL, CITY OFANIMAL BOARDING SRVS JULY-AUG895.00
10658111/04/202005921TRACKERDEBT MANAGER SUB FEE 11/1/20-6/1/214,025.00
424,377.78
15Checks in this report.
Packet Page Number 30 of 90
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
10/26/2020MN State TreasurerDrivers License/Deputy Registrar62,159.90
10/26/2020MN Dept of RevenueFuel Tax25.00
10/27/2020MN State TreasurerDrivers License/Deputy Registrar18,306.25
10/27/2020Delta DentalDental Premium2,457.26
10/28/2020MN State TreasurerDrivers License/Deputy Registrar80,323.13
10/29/2020MN State TreasurerDrivers License/Deputy Registrar129,325.18
10/30/2020MN Dept of Natural ResourcesDNR electronic licenses382.70
10/30/2020MN State TreasurerDrivers License/Deputy Registrar85,571.93
10/30/2020US Bank VISA One Card*Purchasing card items57,012.48
10/30/2020Optum HealthDCRP & Flex plan payments85.00
10/30/2020U.S. TreasurerFederal Payroll Tax107,797.67
10/30/2020ICMA (Vantagepointe)Deferred Compensation7,834.00
10/30/2020ICMA (Vantagepointe)Retiree Health Savings2,520.00
10/30/2020Labor UnionsUnion Dues3,035.50
556,836.00
*Detailed listing of VISA purchases is attached.
Packet Page Number 31 of 90
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
FLEET FARM 2700DAVE ADAMS
10/20/202010/21/2020$362.57
DAVE ADAMS
10/21/202010/22/2020FRATTALLONES WOODBURY AC$40.86
MENARDS MAPLEWOOD MNDAVE ADAMS
10/21/202010/23/2020$37.98
REGAN BEGGS
10/13/202010/15/2020OFFICE DEPOT #1090$62.84
OFFICE DEPOT #1090REGAN BEGGS
10/21/202010/23/2020$90.29
BRIAN BIERDEMAN
OFFICEMAX/DEPOT 6164
10/19/202010/21/2020$128.64
ENDICIADANIEL BUSACK
10/09/202010/12/2020$17.99
SCOTT CHRISTENSON
MENARDS OAKDALE MN$18.25
10/09/202010/12/2020
CINTAS CORPSCOTT CHRISTENSON
10/09/202010/12/2020$112.50
OVERHEAD DOOR COMPANY OFSCOTT CHRISTENSON
$1,503.15
10/13/202010/14/2020
OVERHEAD DOOR COMPANY OFSCOTT CHRISTENSON
10/13/202010/14/2020$544.15
CINTAS CORPSCOTT CHRISTENSON
10/13/202010/14/2020$93.30
MUSKA ELECTRIC COSCOTT CHRISTENSON
10/13/202010/15/2020$276.80
MUSKA ELECTRIC COSCOTT CHRISTENSON
10/13/202010/15/2020$862.94
CINTAS CORPSCOTT CHRISTENSON
10/14/202010/15/2020$93.30
VIKING ELECTRIC - ST PAULSCOTT CHRISTENSON
10/19/202010/20/2020$421.50
TRANE SUPPLY-113507SCOTT CHRISTENSON
10/19/202010/21/2020$4.10
TRANE SUPPLY-113507SCOTT CHRISTENSON
10/19/202010/21/2020$521.83
STATE SUPPLYSCOTT CHRISTENSON
10/21/202010/22/2020$59.15
CINTAS CORPSCOTT CHRISTENSON
10/21/202010/22/2020$112.50
KULLY SUPPLYSCOTT CHRISTENSON
10/22/202010/23/2020$158.30
IN *ENVUE TELEMATICS LLCKERRY CROTTY
10/19/202010/20/2020$520.00
MIKES LP GAS INCTHOMAS DABRUZZI
10/19/202010/20/2020$10.20
MENARDS MAPLEWOOD MNTHOMAS DABRUZZI
10/19/202010/21/2020$22.36
AMZN MKTP US*2T1GZ1P60THOMAS DABRUZZI
10/21/202010/21/2020$262.44
CUB FOODS #1599RICHARD DAWSON
10/14/202010/15/2020$30.41
EMSLRC ONLINERICHARD DAWSON
10/16/202010/19/2020$50.00
OPTICSPLANET, INC.MICHAEL DUGAS
10/12/202010/13/2020$429.49
AMZN MKTP US*MK42A8DP2MICHAEL DUGAS
10/12/202010/13/2020$81.95
NORTH AMERICAN RESCUE LLMICHAEL DUGAS
10/13/202010/14/2020$231.68
OPTICSPLANET, INC.MICHAEL DUGAS
10/17/202010/19/2020$461.70
RED WING SHOE #727DOUG EDGE
10/14/202010/15/2020$288.73
THE HOME DEPOT #2820ANDREW ENGSTROM
10/19/202010/21/2020$64.24
CINTAS CORPCASSIE FISHER
10/13/202010/14/2020$49.99
PANERA BREAD #601305 OCASSIE FISHER
10/15/202010/15/2020$213.93
CINTAS CORPCASSIE FISHER
10/15/202010/16/2020$49.99
CINTAS CORPCASSIE FISHER
10/22/202010/23/2020$49.99
AT&T*BILL PAYMENTMYCHAL FOWLDS
10/10/202010/12/2020$31.25
LOFFLER COMPANIES, INCMYCHAL FOWLDS
10/13/202010/13/2020$89.00
LOFFLER COMPANIES, INCMYCHAL FOWLDS
10/13/202010/13/2020$1,030.36
WEB*NETWORKSOLUTIONSMYCHAL FOWLDS
10/14/202010/15/2020$5.99
ZOOM.USMYCHAL FOWLDS
10/17/202010/19/2020$472.29
COMCAST CABLE COMMMYCHAL FOWLDS
10/17/202010/19/2020$4.50
CAN*CANONFINANCIAL CFSMYCHAL FOWLDS
10/21/202010/22/2020$1,270.57
CAN*CANONFINANCIAL CFSMYCHAL FOWLDS
10/21/202010/22/2020$316.84
CAN*CANONFINANCIAL CFSMYCHAL FOWLDS
10/21/202010/22/2020$71.64
CAN*CANONFINANCIAL CFSMYCHAL FOWLDS
10/21/202010/22/2020$331.57
TMOBILE*POSTPAID TELMYCHAL FOWLDS
10/21/202010/22/2020$404.47
U.S.INTERNET CORPMYCHAL FOWLDS
10/21/202010/23/2020$394.00
LOFFLER COMPANIES, INCMYCHAL FOWLDS
10/23/202010/23/2020$124.22
COMCAST CABLE COMMMYCHAL FOWLDS
10/23/202010/23/2020$144.71
AMZN MKTP US*MK7KT7QN2NICK FRANZEN
10/11/202010/12/2020$38.34
AMZN MKTP US*MK5X49W22NICK FRANZEN
10/15/202010/16/2020$15.99
APPLE.COM/BILLNICK FRANZEN
10/15/202010/19/2020$4.28
AMAZON.COM*2T3I08N50 AMZNNICK FRANZEN
10/18/202010/19/2020$659.96
CDW GOVT #2949039NICK FRANZEN
10/19/202010/20/2020$42.41
Packet Page Number 32 of 90
G1, Attachments
IN *MINNESOTA CIT OFFICERDEREK FRITZE
10/09/2020$750.00
10/12/2020
MENARDS OAKDALE MNTAMARA HAYS
10/08/202010/12/2020$239.74
TAMARA HAYS
10/14/202010/15/2020SITEONE LANDSCAPE SUPPLY,$475.20
SITEONE LANDSCAPE SUPPLY,TAMARA HAYS
10/14/202010/15/2020$129.02
TAMARA HAYS
10/14/202010/16/2020THE HOME DEPOT #2801$53.50
THE HOME DEPOT #2801TAMARA HAYS
10/15/202010/19/2020$19.00
TAMARA HAYS
MENARDS MAPLEWOOD MN
10/19/202010/21/2020$49.96
LTG POWER EQUIPMENTTAMARA HAYS
10/20/202010/22/2020$818.00
TAMARA HAYS
THE HOME DEPOT #2801$60.37
10/20/202010/22/2020
FRATTALLONES WOODBURY ACTAMARA HAYS
10/22/202010/23/2020$68.98
SITEONE LANDSCAPE SUPPLY,GARY HINNENKAMP
$5.12
10/09/202010/12/2020
THE HOME DEPOT #2801GARY HINNENKAMP
10/09/202010/12/2020$11.94
FLEET FARM 2700GARY HINNENKAMP
10/12/202010/13/2020$40.92
DALCO ENTERPRISESDAVID JAHN
10/12/202010/13/2020$9.12
THE HOME DEPOT #2801DAVID JAHN
10/12/202010/14/2020$8.98
SHERWIN WILLIAMS 703127DAVID JAHN
10/13/202010/14/2020$179.17
THE HOME DEPOT #2801DAVID JAHN
10/13/202010/15/2020$25.84
FLEET FARM 2700ERIC KUBAT
10/10/202010/12/2020$1,598.00
AMZN MKTP US*MK20N9V10JASON KUCHENMEISTER
10/09/202010/12/2020$144.72
IN *ARROWHEAD SCIENTIFICJASON KUCHENMEISTER
10/12/202010/13/2020$75.00
IN *ARROWHEAD SCIENTIFICJASON KUCHENMEISTER
10/13/202010/14/2020$266.59
IN *ARROWHEAD SCIENTIFICJASON KUCHENMEISTER
10/20/202010/21/2020$141.59
IN *ARROWHEAD SCIENTIFICJASON KUCHENMEISTER
10/20/202010/21/2020$141.59
DALCO ENTERPRISESCHING LO
10/21/202010/22/2020$363.45
SMITH WARREN COSTEVE LUKIN
10/09/202010/12/2020$3,950.00
NACCMESTEVE LUKIN
10/09/202010/12/2020$149.00
ASPEN MILLSSTEVE LUKIN
10/13/202010/14/2020$47.70
ASPEN MILLSSTEVE LUKIN
10/13/202010/14/2020$16.85
MENARDS OAKDALE MNSTEVE LUKIN
10/21/202010/23/2020$28.91
AMERICAN PLANNING AMIKE MARTIN
10/09/202010/12/2020$100.00
RED WING SHOE #727JASON MLODZIK
10/12/202010/13/2020$298.91
CENTURY COLLEGE-BOMICHAEL MONDOR
10/21/202010/23/2020$4,507.28
CENTURY COLLEGE-BOMICHAEL MONDOR
10/22/202010/23/2020($4,507.28)
CENTURY COLLEGE-BOMICHAEL MONDOR
10/22/202010/23/2020$4,507.28
CINTAS CORPBRYAN NAGEL
10/09/202010/12/2020$73.95
CINTAS CORPBRYAN NAGEL
10/13/202010/14/2020$73.95
AMZN MKTP US*2T52D6AT2BRYAN NAGEL
10/20/202010/21/2020$284.07
AMZN MKTP US*2T66Q73X2MICHAEL NYE
10/19/202010/20/2020$15.95
AMZN MKTP US*2T5NJ4PO0 AMMICHAEL NYE
10/20/202010/21/2020$26.98
AMZN MKTP US*2T1ZS60F2MICHAEL NYE
10/21/202010/21/2020$95.28
AMZN MKTP US*2T2MB4GI0MICHAEL NYE
10/21/202010/21/2020$32.95
AMAZON.COM*2T7AV9VV2 AMZNMICHAEL NYE
10/22/202010/23/2020$80.94
LIFE ASSIST INCKENNETH POWERS
10/15/202010/16/2020$1,953.36
LIFE ASSIST INCKENNETH POWERS
10/19/202010/20/2020$324.00
BOUND TREE MEDICAL LLCKENNETH POWERS
10/19/202010/21/2020$223.87
BOUND TREE MEDICAL LLCKENNETH POWERS
10/19/202010/21/2020$946.90
BOUND TREE MEDICAL LLCKENNETH POWERS
10/21/202010/23/2020$20.00
BOUND TREE MEDICAL LLCKENNETH POWERS
10/21/202010/23/2020$179.92
BOUND TREE MEDICAL LLCKENNETH POWERS
10/21/202010/23/2020$347.99
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/08/202010/12/2020$126.56
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/08/202010/12/2020$263.51
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/09/202010/12/2020$37.82
KATH FUELSTEVEN PRIEM
10/12/202010/13/2020$15.00
POMP S TIRE #021STEVEN PRIEM
10/12/202010/13/2020$1,920.84
TRUCK UTILITIES INC ST PASTEVEN PRIEM
10/12/202010/13/2020$18.85
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/12/202010/14/2020$153.03
NUSS TRUCK & EQUIPMENTSTEVEN PRIEM
10/12/202010/14/2020$568.77
Packet Page Number 33 of 90
G1, Attachments
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/13/2020$406.94
10/15/2020
KATH FUELSTEVEN PRIEM
10/14/202010/15/2020$6,558.19
STEVEN PRIEM
10/14/202010/15/2020FACTORY MTR PTS #19$18.69
SOL*SNAP-ON INDUSTRIALSTEVEN PRIEM
10/14/202010/15/2020$123.60
STEVEN PRIEM
10/14/202010/16/2020AN FORD WHITE BEAR LAK$494.30
TRI-STATE BOBCATSTEVEN PRIEM
10/15/202010/16/2020$627.79
STEVEN PRIEM
POMP S TIRE #021
10/16/202010/19/2020$900.60
0391-AUTOPLUSSTEVEN PRIEM
10/16/202010/19/2020$562.29
STEVEN PRIEM
SOL*SNAP-ON INDUSTRIAL$785.11
10/16/202010/19/2020
FASTENAL COMPANY 01MNT11STEVEN PRIEM
10/19/202010/20/2020$14.21
0391-AUTOPLUSSTEVEN PRIEM
$127.80
10/19/202010/20/2020
0391-AUTOPLUSSTEVEN PRIEM
10/19/202010/20/2020$159.90
BROCK WHITE 425STEVEN PRIEM
10/19/202010/20/2020$2.09
WHEELCO BRAKE &SUPPLYSTEVEN PRIEM
10/19/202010/21/2020$42.56
A-1 HYDRAULIC SALES & SERSTEVEN PRIEM
10/20/202010/21/2020$574.54
0391-AUTOPLUSSTEVEN PRIEM
10/20/202010/21/2020$328.71
AN FORD WHITE BEAR LAKSTEVEN PRIEM
10/20/202010/22/2020$8.54
PIONEER PRESS ADVTERRIE RAMEAUX
10/19/202010/20/2020$3,780.00
AMZN MKTP US*MK6X82MT0MICHAEL RENNER
10/09/202010/12/2020$183.60
AMZN MKTP US*MK1KK4DK0MICHAEL RENNER
10/12/202010/13/2020$45.08
AMAZON.COM*MK17M8WF2 AMZNMICHAEL RENNER
10/15/202010/16/2020$36.50
CINTAS CORPAUDRA ROBBINS
10/09/202010/12/2020$56.55
TREETOP PRODUCTS CONSOLITAUDRA ROBBINS
10/10/202010/12/2020$137.41
CINTAS CORPAUDRA ROBBINS
10/21/202010/22/2020$67.80
TRI-STATE BOBCATROBERT RUNNING
10/20/202010/21/2020$48.42
THE HOME DEPOT #2801JASON SAKRY
10/12/202010/14/2020$47.28
MENARDS OAKDALE MNJASON SAKRY
10/14/202010/16/2020$99.82
MENARDS MAPLEWOOD MNJASON SAKRY
10/15/202010/19/2020$2.08
MENARDS MAPLEWOOD MNJASON SAKRY
10/15/202010/19/2020$112.45
CINTAS CORPSCOTT SCHULTZ
10/09/202010/12/2020$282.47
CINTAS CORPSCOTT SCHULTZ
10/09/202010/12/2020$108.71
CINTAS CORPSCOTT SCHULTZ
10/09/202010/12/2020$67.29
CINTAS CORPSCOTT SCHULTZ
10/09/202010/12/2020$39.10
CINTAS CORPSCOTT SCHULTZ
10/13/202010/14/2020$55.42
CINTAS CORPSCOTT SCHULTZ
10/13/202010/14/2020$75.51
CINTAS CORPSCOTT SCHULTZ
10/13/202010/14/2020$18.51
CINTAS CORPSCOTT SCHULTZ
10/13/202010/14/2020$19.04
CINTAS CORPSCOTT SCHULTZ
10/14/202010/15/2020$93.55
CINTAS CORPSCOTT SCHULTZ
10/14/202010/15/2020$19.04
CINTAS CORPSCOTT SCHULTZ
10/14/202010/15/2020$18.51
CINTAS CORPSCOTT SCHULTZ
10/14/202010/15/2020$55.42
CINTAS CORPSCOTT SCHULTZ
10/21/202010/22/2020$54.59
CINTAS CORPSCOTT SCHULTZ
10/21/202010/22/2020$120.11
CINTAS CORPSCOTT SCHULTZ
10/21/202010/22/2020$39.10
CINTAS CORPSCOTT SCHULTZ
10/21/202010/22/2020$19.04
FACEBK X7P54WWAC2JOE SHEERAN
10/19/202010/19/2020$14.98
GRAPHIC DESIGN INCMICHAEL SHORTREED
10/13/202010/14/2020$136.96
GRAFIX SHOPPEMICHAEL SHORTREED
10/19/202010/20/2020$1,498.00
PIONEER PRESS CIRCJEFF THOMSON
10/22/202010/23/2020$10.00
COREMARK METALS -MNJEFF WILBER
10/12/202010/13/2020($7.43)
COREMARK METALS -MNJEFF WILBER
10/12/202010/13/2020$100.07
COREMARK METALS -MNJEFF WILBER
10/12/202010/13/2020$1,373.69
BOUND TREE MEDICAL LLCERIC ZAPPA
10/12/202010/14/2020$96.58
$57,012.48
Packet Page Number 34 of 90
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #AMOUNT
CHECK DATEEMPLOYEE NAME
10/30/20ABRAMS, MARYLEE560.80
10/30/20JUENEMANN, KATHLEEN493.60
10/30/20KNUTSON, WILLIAM493.60
10/30/20NEBLETT, SYLVIA493.60
10/30/20SMITH, BRYAN493.60
10/30/20COLEMAN, MELINDA6,835.20
10/30/20KNUTSON, LOIS3,403.95
10/30/20SABLE, MICHAEL4,908.09
10/30/20CHRISTENSON, SCOTT2,428.41
10/30/20DOUGLASS, TOM2,565.26
10/30/20JAHN, DAVID2,569.88
10/30/20HERZOG, LINDSAY2,300.25
10/30/20RAMEAUX, THERESE3,739.31
10/30/20DEBILZAN, JUDY2,590.49
10/30/20OSWALD, BRENDA2,792.00
10/30/20PAULSETH, ELLEN5,685.05
10/30/20RUEB, JOSEPH4,568.61
10/30/20ARNOLD, AJLA2,293.82
10/30/20BEGGS, REGAN2,314.59
10/30/20COLE, DEBORAH3,698.83
10/30/20DAHL, LOLA864.00
10/30/20EVANS, CHRISTINE2,319.20
10/30/20LARSON, MICHELLE2,316.89
10/30/20SINDT, ANDREA3,913.59
10/30/20ABRAHAM, JOSHUA2,685.79
10/30/20AMAH-CLARKE, ALFREDA1,916.80
10/30/20HANSON, MELISSA2,048.00
10/30/20HOCKBEIN, JUDY1,113.60
10/30/20KRAMER, PATRICIA1,268.43
10/30/20MOY, PAMELA1,981.16112.24
10/30/20OLSON, THOMAS1,838.84
10/30/20OSTER, ANDREA2,323.82
10/30/20VITT, JULIANNE1,146.83
10/30/20WEAVER, KRISTINE3,499.81
10/30/20WINKELMAN, JULIA1,088.92
10/30/20BJORNSTAD, MYRON344.00
10/30/20JOHANNESSEN, JUDITH80.00
10/30/20MAHRE, GERALDINE412.00
10/30/20WALKER, MARGARET136.00
10/30/20ABDI, DAUD2,343.26
10/30/20ABEL, CLINT186.94
10/30/20ALDRIDGE, MARK4,503.85
10/30/20ARBOGAST, JOSEPH2,287.87
10/30/20BAKKE, LONN3,936.54
10/30/20BELDE, STANLEY4,241.28
10/30/20BENJAMIN, MARKESE3,885.88
10/30/20BERGERON, ASHLEY4,204.98
10/30/20BIERDEMAN, BRIAN4,893.22
10/30/20BROWN, RAE2,287.87
10/30/20BURT-MCGREGOR, EMILY3,875.39
Packet Page Number 35 of 90
G1, Attachments
10/30/20BUSACK, DANIEL4,893.22
10/30/20COLEMAN, ALEXANDRA2,996.95
10/30/20CONDON, MITCHELL2,996.95
10/30/20DEMULLING, JOSEPH4,368.24
10/30/20DUGAS, MICHAEL5,088.04
10/30/20FISHER, CASSANDRA2,702.59
10/30/20FORSYTHE, MARCUS3,700.12
10/30/20FRITZE, DEREK4,822.53
10/30/20GABRIEL, ANTHONY5,204.99
10/30/20GEISELHART, BENJAMIN2,343.26
10/30/20HAWKINSON JR, TIMOTHY3,730.59
10/30/20HELLE, KERRY4,839.20
10/30/20HENDRICKS, JENNIFER2,060.00
10/30/20HER, PHENG4,174.99
10/30/20HOEMKE, MICHAEL331.04
10/30/20JOHNSON, KEVIN4,403.53
10/30/20KANDA, MADELINE2,343.26
10/30/20KHAREL, RAM275.50
10/30/20KIM, WINSTON2,579.21
10/30/20KONG, TOMMY3,686.38
10/30/20KORAN, MARIE2,103.39
10/30/20KROLL, BRETT3,748.38
10/30/20KUCHENMEISTER, JASON1,891.20
10/30/20LANGNER, TODD3,852.76
10/30/20LENERTZ, NICHOLAS2,343.26
10/30/20LOPEZ, ARTURO261.00
10/30/20LYNCH, KATHERINE3,515.90
10/30/20MARINO, JASON4,259.42
10/30/20MCCARTY, GLEN4,454.35
10/30/20MCKENZIE, JONATHAN261.00
10/30/20MICHELETTI, BRIAN3,619.20
10/30/20MURRAY, RACHEL3,323.78
10/30/20NADEAU, SCOTT5,964.55
10/30/20NYE, MICHAEL5,209.63
10/30/20OLSON, JULIE4,044.18
10/30/20PARKER, JAMES3,712.01
10/30/20PEREZ, GUSTAVO2,670.11
10/30/20PETERS, DANIEL3,281.95
10/30/20SALCHOW, CONNOR2,841.68
10/30/20SHEA, STEPHANIE2,225.80
10/30/20SHORTREED, MICHAEL5,130.29
10/30/20SPARKS, NICOLLE3,319.79
10/30/20STARKEY, ROBERT3,444.25
10/30/20STEINER, JOSEPH4,954.28
10/30/20STOCK, AUBREY2,750.18
10/30/20SWETALA, NOAH2,670.11
10/30/20TAUZELL, BRIAN4,449.31
10/30/20THAO, JAY340.75
10/30/20THIENES, PAUL4,378.49
10/30/20WENZEL, JAY3,764.44
10/30/20WIETHORN, AMANDA2,927.63
10/30/20XIONG, KAO3,653.52
10/30/20XIONG, TUOYER2,670.11
10/30/20ZAPPA, ANDREW3,496.50
10/30/20BARRETTE, CHARLES3,667.55
10/30/20BAUMAN, ANDREW3,500.30
10/30/20BEITLER, NATHAN3,482.70
10/30/20CAMPBELL, MACLANE406.00
10/30/20CONWAY, SHAWN4,258.86
10/30/20CRAWFORD JR, RAYMOND4,205.18
10/30/20CRUMMY, CHARLES4,102.22
Packet Page Number 36 of 90
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10/30/20DABRUZZI, THOMAS4,617.39
10/30/20DANLEY, NICHOLAS3,678.65
10/30/20DAVISON, BRADLEY3,243.69
10/30/20DAWSON, RICHARD5,550.12
10/30/20HAGEN, MICHAEL3,385.90
10/30/20HALWEG, JODI4,386.50
10/30/20HAWTHORNE, ROCHELLE3,954.28
10/30/20KUBAT, ERIC3,859.62
10/30/20LANDER, CHARLES3,753.56
10/30/20LO, CHING1,451.41
10/30/20LUKIN, STEVEN5,639.85
10/30/20MALESKI, MICHAEL3,404.74
10/30/20MARTIN, MICHAEL2,910.77
10/30/20MCGEE, BRADLEY4,270.31
10/30/20MERKATORIS, BRETT3,371.94
10/30/20MONDOR, MICHAEL5,447.47
10/30/20NEILY, STEVEN3,076.14
10/30/20NIELSEN, KENNETH3,340.73
10/30/20NOVAK, JEROME3,854.36
10/30/20POWERS, KENNETH4,301.94
10/30/20SEDLACEK, JEFFREY4,108.64
10/30/20STREFF, MICHAEL3,680.31
10/30/20WARDELL, JORDAN4,011.63
10/30/20ZAPPA, ERIC3,316.20
10/30/20CORTESI, LUANNE2,316.89
10/30/20JANASZAK, MEGHAN607.56
10/30/20BRINK, TROY2,979.25
10/30/20BUCKLEY, BRENT2,845.33
10/30/20EDGE, DOUGLAS2,730.72
10/30/20JONES, DONALD2,694.40
10/30/20MEISSNER, BRENT2,689.78
10/30/20MLODZIK, JASON2,160.16
10/30/20NAGEL, BRYAN4,604.30
10/30/20OSWALD, ERICK2,708.98
10/30/20RUNNING, ROBERT2,902.40
10/30/20TEVLIN, TODD2,702.09
10/30/20ZAHNOW, LANCE2,122.04
10/30/20BURLINGAME, NATHAN3,278.40
10/30/20DUCHARME, JOHN3,343.02
10/30/20ENGSTROM, ANDREW3,338.40
10/30/20JAROSCH, JONATHAN4,508.31
10/30/20LINDBLOM, RANDAL3,343.02
10/30/20LOVE, STEVEN5,650.67
10/30/20STRONG, TYLER3,032.00
10/30/20ZIEMAN, SCOTT224.00
10/30/20HAYS, TAMARA2,625.92
10/30/20HINNENKAMP, GARY2,942.22
10/30/20NAUGHTON, JOHN2,620.80
10/30/20ORE, JORDAN2,619.91
10/30/20SAKRY, JASON2,435.78
10/30/20STOKES, KAL2,047.86
10/30/20JOHNSON, ELIZABETH2,340.99
10/30/20JOHNSON, RANDY1,296.72
10/30/20KROLL, LISA2,319.20
10/30/20KUCHENMEISTER, GINA2,285.60
10/30/20THOMSON, JEFFREY4,918.00
10/30/20FINWALL, SHANN4,236.16
10/30/20MARTIN, MIKE4,194.43
10/30/20DREWRY, SAMANTHA2,885.79
10/30/20WEIDNER, JAMES3,977.41
10/30/20WESTLUND, RONALD3,029.79
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10/30/20WELLENS, MOLLY3,048.54
10/30/20REININGER, RUSSELL2,623.39
10/30/20BRENEMAN, NEIL3,272.61
10/30/20LO, SATHAE105.00
10/30/20ROBBINS, AUDRA4,590.08
10/30/20BERGO, CHAD3,999.67242.07
10/30/20SCHMITZ, KEVIN2,357.01
10/30/20SHEERAN JR, JOSEPH4,083.74
10/30/20ADAMS, DAVID2,718.82150.00
10/30/20HAAG, MARK3,079.17
10/30/20JENSEN, JOSEPH2,523.88
10/30/20SCHULTZ, SCOTT4,574.39
10/30/20WILBER, JEFFREY2,660.46
10/30/20PRIEM, STEVEN2,947.91
10/30/20WOEHRLE, MATTHEW2,789.87
10/30/20XIONG, BOON2,512.94
10/30/20FOWLDS, MYCHAL4,672.68
10/30/20FRANZEN, NICHOLAS4,430.10
10/30/20GERONSIN, ALEXANDER3,619.66
10/30/20RENNER, MICHAEL3,114.40
589,769.07
Packet Page Number 38 of 90
G2
CITY COUNCIL STAFF REPORT
Meeting Date November 9, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
CARES Grant Expenditures
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City will be reporting CARES grant expenditures through 10/31/2020 with the next report due to
Minnesota Management and Budget (MMB) in early November. To provide the appropriate audit
trail, the City Council should approve the expenditures. The Council will consider approving the
internal expenditures, consisting of wages and benefits, noted below in the amount of $355,648.42.
total amount of CARES expenditures being approved for the reporting period from 10/1/2020
through 10/31/2020 is $355,648.42.
Recommended Action:
Motion to approve CARES Act expenditures, consisting of wages and benefits for 25 employees for
the pay period beginning September 12, 2020 through the pay period ending October 23, 2020 in
the amount of $355,648.42.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $355,648.42
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The CARES grant was provided to the City to cover expenses relating to response to the COVID-19
public health emergency. This grant allows the City to continue to operate effectively in a financially
sustainable manner.
Packet Page Number 39 of 90
G2
Background
The City received $3,067,102 in CARES Act Funding on 7/3/2020. The guidance issued by the
U.S. Treasury indicates that the funding can be used to meet payroll expenses for employees
whose services are substantially dedicated to mitigating or responding to the COVID-19 public
health emergency. The City Manager has signed a statement declaring 25 employees whose
services were substantially redirected to the public health emergency, as required by the guidance.
The City Council on 8/10/2020 allocated $2,151,102 for City costs, including wages and benefits,
and public health emergency services. The expenses being approved in this report are internal
expenses of wages and benefits related to the COVID-19 public health emergency response. To
date the City has spent the CARES grant in the entire amount of $3,067,102. All funds must be
spent by November 15, 2020.
An accounting of CARES grant funding to date is as follows:
AccountingofCARESGrantExpendituresthrough10/31/2020
CARESAllocation 8/10/2020 3,067,102.00
CARESExpenditures
LiquorLicenseRefunds9/4/202027,888.99
YMCABusinessGrants9/28/2020800,000.00
St.John'sHospitalGrant9/28/202086,000.00
Wages&Benefits9/28/20201,708,535.91
COVIDLeavesofAbsence9/28/202089,028.68
TotalSpentasof9/28/20202,711,453.58
Wages&Benefits10/23/2020355,648.42
TotalSpentasof10/31/20203,067,102.00
BalanceRemaining
Attachments
1. None
Packet Page Number 40 of 90
G3
CITY COUNCIL STAFF REPORT
Meeting Date November 9, 2020
REPORT TO: Melinda Coleman
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Transfers Between Funds and Budget Adjustments
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Transfers between funds and budget adjustments are made periodically and must be approved by the
City Council. The transfers and budget adjustments on the attached list are related to the CARES
grant expenditures and will provide for reimbursement to the General Fund. The CARES allocations
have now been depleted.
Recommended Action:
Motion to approve the transfers and budget adjustments dated 11/9/2020 and authorize the Finance
Director to make the necessary accounting entries.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
provide for operational effectiveness.
Background
The transfer from the Grant Fund to the General Fund will reimburse the General Fund for
expenditures related to the Covid-19 public health emergency. The budget adjustment will modify the
General Fund budget to reflect the CARES grant funds being transferred in.
Attachments
1. List of Transfers and Budget Adjustments Dated November 9, 2020
Packet Page Number 41 of 90
G3,Attachment1
Transfers and Budget Adjustments Dated 11/9/2020
Transfer From: Transfer To: Effective: Amount:
Grant Fund 299 General Fund 101 9/28/2020 1,797,564.59
Grant Fund 299 General Fund 101 11/9/2020 355,648.42
TOTAL TRANSFERS 2,153,213.01
Effective:
Budget Adjustment Account Amount:
Grant Fund Federal Grant 11/9/2020 3,067,102.00
Grant Fund Transfers Out 11/9/2020 3,067,102.00
General Fund Transfers In 11/9/2020 2,153,213.01
EDA Fund Transfers In 11/9/2020 913,888.99
EDA Fund Expenditures 11/9/2020 913,888.99
Packet Page Number 42 of 90
G4
CITY COUNCILSTAFF REPORT
Meeting Date November 9, 2020
REPORT TO:
Melinda Coleman
REPORT FROM:StevenLove, Director of Public Works/City Engineer
Scott Schultz, Utility/Fleet/Parks Superintendent
PRESENTER:StevenLove
AGENDA ITEM:
Purchase of One Utility Truck
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
TheCity ofMaplewood’s proposed 2021–2025Capital Improvement Plan (CIP) identifies the
replacement of one utility truckin 2021.City Council approval is needed to move forward with this
purchase.
Recommended Action:
Motion to approve the purchase of one utility truckanddirect the Mayor andCity Manager to enter
into a contractwithTruck Utilities Inc. for the purchase under MN State Contract #167781 in the
amount of $69,268.00 and a contract with Midway Fordfor the purchaseunder MN State Contract
#170310 in the amount of $36,996.80 for atotal purchase cost of $106,264.80.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$106,264.80
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:The proposed 2021-2025 CIP identifies
$100,000.00 for the replacement of the old unit. The costfor this purchase less theexpected
auction value forthe old unit ($16,000.00) is $90,264.80. This is $9,735.20 less than the proposed
CIP amount of $100,000. The Finance Director has reviewed the fleet fund balance and there are
sufficient funds to move forward with this purchase.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The new replacement utility truck will increase work efficiencies and better serve thecurrent and
future needsof the Public Works department.
Packet Page Number 43 of 90
G4
Background
The current 2009 1 ½ ton utility truck is in need ofreplacement. This unit is equipped with a crane
for maintenance of the City’snine sanitary sewer lift stations. This is the primary truck used by the
Sanitary Sewer Division of Public Works for maintainingthe City’s lift stations. The truck has high
miles and the crane system is becoming unreliable and is often out of service. Without this unit in
service lift station pumps are unable to be maintained. Maintainingthese lift stationsis an essential
service to preventcostly sanitary sewer back-ups and overflows that would impact residents and
the environment.
Most large equipment purchases, such as plow trucks and this piece of equipment, can take a
number of months from the order date to the delivery date. Staff is requesting the truckto be
ordered by December 1, 2020 to lock in the lowest contract pricingand establish an earlier build
date. The City would acceptdelivery and be invoiced forthis purchase in 2021. The following is a
summary of the costs for the utility truck replacement:
1.Truck UtilitiesInc.
2021Utility Truck Body and Crane $69,268.00
2. Midway Ford
2021 F550 Truck Chassis $36,996.80
Total Cost = $106,264.80
Attachments
1.Quote/Specs fromTruck UtilitiesInc.
2.Quote/Specs from Midway Ford
3. 2021CIP Sheet
Packet Page Number 44 of 90
G4, Attachment 1
Packet Page Number 45 of 90
G4, Attachment 1
Packet Page Number 46 of 90
G4, Attachment 2
Midway Ford Commercial Travis Swanson
Fleet and Government Sales651-343-5212
2777 N. Snelling Ave.tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FCCM40 Contract # 170310
2021 F-550 4x4 Regular Cab- 84" CA DRW XL F5H
Standard
Automatic Transmission40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags4-Wheel ABS BrakesRubber Floor Covering
AM/FM RadioAir ConditioningBlack Bumper
Tilt Wheel225/70r19.5 All Season Tires7.3L V8
Upfitter Switches
OptionsCodePriceSelect Exterior ColorsCodeSelect
Limited Slip 4.88 AxleX8L$327xBlue Jeans MetallicN1
Cloth 40/20/40 Seat1S$91xRace RedPQ
XL Value Package96V$360xCaribou MetallicLQ
(Cruise Control, Chrome Bumper)Agate Black UM
Snow Plow Prep473$228xMagnetic MetallicJ7
Block Heater41H$91xIngot Silver MetallicUX
PTO Provison62RIncludedxOxford WhiteZ1
397 Amp Alternators67B$104xSchool Bus Yellow ($600.00)BYx
Brake Controller52B$245x
Back-up Alarm76C$128xExtended Service ContractsCost Select
Daytime Running Lights942$41x
Special Paint$600x
Option Total$2,215
You must have a active FIN code to participate in this
Base PriceTotalspurchase contract : FIN code#
$34,761.80Purchase Order required prior to order placement
Options Price Totals$2,215.00
Extended WarrantyPO #
Transit Impr Excise Tax$20.00
Tax Exempt Lic
6.5% Sales TaxName of Organization
Document fee
Sub total per vehicle$36,996.80
Number of Vehicles1Address
Grand Total for all units$36,996.80
City, State, Zip
Acceptance SignatureContact Person/ Phone #
Print Name and Title DateContact's e-mail address and fax #
Packet Page Number 47 of 90
G4, Attachment 3
thru
20212025
Capital Improvement Plan
Cityof Maplewood, Minnesota
Project #
PW17.03
Project Name
One and One-Half Ton Utility Truck
Public Works
Department
Equipment
Type
12 yearsPublic Works Director
Useful LifeContact
Vehicles
Category
3 Important
Priority
Status Active
Total Project Cost:$100,000
Description
The 2009 1 1/2-ton utility truck, Unit 612, is due for replacement in 2021.
Justification
The 2009 1 1/2-ton utility truck is due for replacement. This is the primary truck used in the utility department. It is equipped with a crane for
maintenance of the city's nine sanitary sewer lift stations. The truck has high miles and the crane system is becoming unreliable and is often out
of service. Without this unit in service lift station pumps are unable to be maintained. This could result in costly sanitary sewer back-ups and
overflows that could have an impact on residents and the environment.
Expenditures20212022202320242025Total
Equip/Vehicles/Furnishings 100,000100,000
100,000100,000
Total
Funding Sources20212022202320242025Total
Fleet Management Fund 100,000100,000
100,000100,000
Total
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Packet Page Number 48 of 90
J1
CITY COUNCIL STAFF REPORT
Meeting Date November 9, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Michael Martin, AICP, Assistant Community Development Director
PRESENTER:Jeff Thomson,Community Development Director
AGENDA ITEM:
Conditional Use Permit and Setback Variance Resolution, Maplewood
Toyota Vehicle Storage Lot, 2999 Highway 61
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Maplewood Toyota has purchased the property located at 2999 Highway 61 – the former Gulden’s
Restaurant property. The auto dealership intends to tear down the building and use the property to
store automobiles as part of its dealership operation. To move forward with this project, the
applicant needs city council approval of the following applications: conditional use permit and a
variance from the required setback of 350 feet between auto and residential uses.
Recommended Action:
Motion to approve a resolution for a conditional use permit and setback variance at 2999 Highway
61.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The city deemed the applicant’s application complete on October 9, 2020. Minnesota State Statute
15.99 requires that the city take action on land use permits within 60 days. The 60-day review
deadline for a decision is December 8, 2020.
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Background:
Maplewood Toyota has purchased the property located at 2999 Highway 61 – the former Gulden’s
Restaurant property. The auto dealership intends to tear down the building and use the property to
store automobiles as part of its dealership operation.
Conditional Use Permit
A conditional use permit (CUP) is required for the exterior storage of goods or materialsand any
building or exterior use within 350 feet of a residential district. Maplewood Toyota is proposing to
store vehicles related to its dealership operation on the property located at 2999 Highway 61. The
existing footprint of the parking lot is not proposed to expand towards the residential properties to
the west. Additional parking spaces for the dealership’s inventory will come from the removal of the
existing restaurant building which will then be converted into a surface lot and a handful of spaces
being added on the east side of the site. The existing lot has 117 parking spaces and is proposing
to add 66 additional spaces.
Setback Variance
State statute allows variances to be approved when practical difficulties exist. State statute also
dictates that practical difficulties occur when the property owner proposes to use the property in a
reasonable manner not permitted by the zoning ordinance; the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and the variance, if granted,
will not alter the essential character of the locality.
Auto dealerships are required to be setback at least 350 feet from residential properties. The
applicant is expanding its operations along Highway 61 and most of its facilities are directly next to
or near residential properties. It is not possible for this dealership to expand its operations in this
area without requesting a variance from the 350-foot setback standard. The existing parking lot is
72 feet at its closest point – thus requiring a 278-foot variance.
Maplewood is home to several auto dealerships that front major roadways and are also next-door
neighbors to residential areas.
Tesla, 2590 Maplewood Drive – 102-foot setback from nearby residential property
Kline Auto, 2610 Maplewood Drive –102 foot setback from nearby residential property
Maplewood Toyota (main facility), 2873 Maplewood Drive – 160 feet from nearby residential
property
Schmelz Countryside, 1180 Highway 36 – 23-foot setback from nearby residential property
Department Comments
Engineering
A grading permit will be required for the parking lot expansion.
Environmental
Any trees removed will need to be replaced per the city’s tree replacement requirements. Also, the
southwest corner of this site is within the shoreland overlay. Any future alterations within this area of
the site will need to meet all shoreland requirements.
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Commission Review
October 20, 2020: The planning commission held a public hearing and recommended approval of
this project.
Citizen Comments
Staff surveyed the 69 surrounding property owners within 500 feet of the proposed site for their
opinion about this proposal. Staff received two responses – all shown below.
1.We are okay with their request, but would like Maplewood Toyota to be better neighbors with
all of us if we agree to their request. That means no more test drives through our
neighborhood, be it potential customers or technicians testing out newly repaired vehicles.
Likewise, I would love to see something done about the intersection at Beam and 61. It is very
poorly designed to accommodate the high number of vehicle traffic, and the constant cars
coming and going from the multiple driveways on both sides of the street is very frustrating.
Would love to see the dealership utilize the space they now own on the north side of Beam to
encourage customers to utilize the entrances from both 61 and County Rd D. That would go a
long way to help eliminate the seemingly endless amount of accidents waiting to happen on
Beam on a residential road not designed to handle that much traffic. Probably asking too
much, given it would mean a complete redesign of their operation, but it feels like all the land
they now own should be better utilized with the rest of the neighborhood in mind. (Mark Ivory,
3018 Duluth Street)
2.I just want to make a comment about the green area, I’m hoping that Toyota is not going to
remove any trees I think our earth has suffered so much already with fires and climate change
we should keep the green area here in Maplewood. (Eduardo Manuel Avila, 1241 Terrace
Avenue)
Reference Information
Site Description
Site Size: 2.43 acres
Surrounding Land Uses
North: Auto Repair Shop Operated by Maplewood Toyota
East: Highway 61
South: Auto Repair Shop
West: Attached Townhouses
Planning
Existing Land Use: Commercial
Existing Zoning: Light Manufacturing (M-1)
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Attachments:
1.Conditional Use Permit and Setback Variance Resolution
2.Overview Map
3.2040 Future Land Use Map
4.Zoning Map
5.Applicant’s Narrative
6.Site Plan
7.Draft Planning Commission Minutes, October 20, 2020
8.Applicant’s Plans (separate attachment)
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CONDITIONAL USE PERMIT AND SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Maplewood Toyota has requested approval of a conditional use permit.
1.02 The applicant has also requested approval of a setback variance.
1.03 The property located at 2999 Maplewood Drive is legally described as:
Parcel 1: That part of the North 409.5 feet of the East 500 feet of the South Half of
the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County
Minnesota, lying Southerly of a line drawn from a point on the East line of said
Northeast Quarter of Section 4 distant 235.77 feet South of the Northeast corner of
said South Half of the Northeast Quarter of Section 4 to a point on the West line of
said East 500 feet of the South Half of the Northeast Quarter of Section 4 distant
115.53 feet South of the Northwest corner of said East 500 feet of the South Half of
the Northeast Quarter. Ramsey County, Minnesota Abstract Property Parcel 2:
Easement for the benefit of Parcel 1 as created by Reciprocal Easement Agreement
dated December 29, 2004, filed May 9, 2005, as Document No. 3853813, for ingress
and egress purposes. PIN: 04-29-22-14-0058.
Section 2. Standards.
2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior
storage of goods or materials.
2.02 Section 44-637(b) requires a Conditional Use Permit for any building or exterior use
within 350 feet of a residential district.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1.The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding
area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
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5.The use would not exceed the design standards of any affected street.
6.The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7.The use would not create excessive additional costs for public facilities or
services.
8.The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which states
a variance may be granted from the requirements of the zoning ordinance when: (1)
the variance is in harmony with the general purposes and intent of this ordinance; (2)
when the variance is consistent with the comprehensive plan; and (3) when the
applicant establishes that there are practical difficulties in complying with the
ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the
need for a variance is caused by circumstances unique to the property, not created
by the property owner, and not solely based on economic conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the required standards for a variance:
Section 4. City Review Process
4.01 The City conducted the following review when considering the conditional use permit
and setback variance requests.
1.On October 20, 2020, the planning commission held a public hearing. The city staff
published a hearing notice in the Pioneer Press and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance
to speak and present written statements. The planning commission recommended
that the city council approve this resolution.
2.On November 9, 2020, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
1.Adherence to the site plan date-stamped September 24, 2020. The director of
community development may approve minor changes.
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2. The proposed construction must be started within one year of council approval or
the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. An exterior public address system shall not be allowed.
5. All activity shall be confined to the site. There shall be no loading or unloading of
vehicles on any public or private street rights-of-way. No employee parking is
allowed on any public street. Parking of vehicles is permitted on the north side of
the private street – Gulden Road – that bisects the properties located at 2999
and 3001 Highway 61.
6. No vehicle maintenance of any kind is permitted on this site.
7. Comply with all city ordinance requirements for signage.
8. All site lighting must meet city requirements and be shielded away from the
neighboring residential properties.
9. Submit a security plan to the public safety department for review and approval.
10. The applicant shall obtain any required permits from the City of Maplewood,
Ramsey Washington Metro Watershed District, Ramsey County and the State of
Minnesota and meet the requirements of those agencies.
__________ by the City Council of the City of Maplewood, Minnesota, on November 9, 2020.
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2999 Highway 61
September 23, 2020
City of Maplewood
Legend
!
I
Parcel
0240
Feet
Source: City of Maplewood, Ramsey County
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2999 Highway 61
September 23, 2020
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
Medium Density Residential
Commercial
Open Space
Parcel
0240
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 57 of 90
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2999 Highway 61
September 23, 2020
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Multiple Dwelling (r3)
Planned Unit Development (pud)
Light Manufacturing (m1)
Parcel
0240
Feet
Source: City of Maplewood, Ramsey County
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2999 N. HIGHWAY 61
PROJECT NARRATIVE
Location: 2999 N. Highway 61
Applicant: 2999 Maplewood Properties LLC
Proposal:
2999 Maplewood Properties, LLC purchased the Gulden Restaurant property
located at 2999 Hwy 61. The site was purchased to for automotive storage and to
accompany the adjacent Automotive service building located at 3001 US-61. The
existing restaurant facility will be torn down and new parking area will be placed in
the existing footprint.
Operations: Site operations will be for Automotive vehicle storage (future service and sales).
Company: This property is part of the Maplewood Toyota business operations and will service
as an expanded automotive parking area.
Landscaping
& Screening: Minimal perimeter landscaping will be removed or impacted by this project.
Landscape plans will be submitted as required for any areas impacted.
Signage: No signage is anticipated at this time.
Lighting: New lighting will be placed as required. Lighting photometrics will be submitted in
the site plan review process.
Traffic Impacts: Existing curb cuts and site circulation to remain as existing.
MINNETONKA FORDMINNETONKA FORD
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REQUEST FOR VARIATION
The proposed building located at 2999 N. Highway 61 requires a variation
to the allowable building setback. Zoning code requires a
residential property. Refer to attached site plan for setbacks.
a. Practical Difficulties
This is an existing commercial site adjacent to an existing automotive use. The
business requires expansion and this site offers the most practical opportunity to
expand
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SETBACK FROM RESIDENTIAL
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DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, OCTOBER 20, 2020
7:00 P.M.
(THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL)
E. PUBLIC HEARING
2.7:00 p.m. or later: Conditional Use Permit and Setback Variance Resolution,
Maplewood Toyota Vehicle Storage Lot, 2999 Highway 61
a. Conditional Use Permit Resolution.
b. Setback Variance Resolution
Chairperson Arbuckle opened the public hearing.
Steve McDaniels, the applicant spoke.
Chairperson Arbuckle closed the public hearing.
Commissioner Dahm moved to approve the Conditional Use Permit and Setback
Variance Resolution.
Seconded by Commissioner Ige. Ayes – All
The motion passed.
This item will go to the city council on November 9, 2020.
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CITY COUNCILSTAFF REPORT
Meeting Date November 9, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Shann Finwall, AICP, Environmental Planner
PRESENTER:
Jeff Thomson, Community Development Director
AGENDA ITEM: 2021 Residential Trash and Yard Waste Rates
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The residential trash and yard waste contract with Republic Services includes collection and
disposal rate increases throughout the term of the contract. The trash disposal rates can be
adjusted by the City to create greater price increments per cart size. This Pay as You Throw
methodology encourages a reduction in residential trash and an increase in recycling. The Pay as
You Throw rates must be reviewed and approved by the City Council.
Recommended Action:
Motion to approve the attached resolution approving the 2021 residential trash and yard waste
rates.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Republic Services bills residents directly.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The City’s trash and yard waste program creates operational effectiveness by protecting public
health and safety and promoting City cleanliness and livability. It is also an important component
of the City’s green infrastructure – the purpose of which is to achieve a reduction in waste
generated by using best management practices to protect air quality, water quality, and natural
resources.
Background:
Trash and Yard Waste Contract
On September 29, 2019, the City Council approved a five and one-half year contract with Republic
Services for residential trash and yard waste collection. The contract runs from January 1, 2020
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until June 30, 2025. Pricing for services are outlined in the attached contract appendix (Appendix E
–Rates).
Trash Rates
Collection, Disposal, Taxes, and Fees
The trash rates include the collection cost (cost to collect the trash from the residential property),
disposal cost tipping fee to dispose of the trash at the Ramsey/Washington Resource and Energy
Center), state and county taxes, and a City cart fee.
Collection Cost: The collection cost is set in the contract and increases by approximately 4
percent each year.
Disposal Cost: The disposal cost for the first 12 months of service was based on the 2020
tipping fee at the Resource and Energy Center. Disposal costs for subsequent years are
adjusted proportionately to the change in the tipping fee (up or down). From 2020 to 2021 the
tipping fee increased from $82 per ton to $84 per ton, a 2.4 percent increase.
Taxes and Fees: Taxes include the Minnesota solid waste tax (9.75%) and Ramsey County
Environmental Fee (28%). The City charges a $.75 per household per month cart fee to cover
the cost of replacement carts.
Following is a table which compares the 2020 and 2021 MONTHLY rates as outlined in the contract
(with the 2021 disposal fee adjusted proportionately to the increase in disposal fee evenly on
each cart size – 2.4%):
Cart 2020 2020 2020 2021 2021 2021 2021 2020 to
Size Collection Disposal Overall Collection Disposal Overall % Price 2021 Price
Fee Fee Trash Fee Fee Trash Change Change
(per (per Rates (per (per Rates From (per
contract) contract) (collection, contract) contract -(collection, Each contract
disposal, 2.4% disposal, Cart Size 2.4%
taxes, inc.) taxes, disposal
fees)fees)increase)
20 $7.40 $0.87 $12.43 $7.70 $0.89$12.87 +$.44
gallon
every
other
week
20 $7.40 $1.74 $13.62 $7.70 $1.78$14.09 10% +$.47
gallon
every
week
35 $7.40 $2.79 $15.07 $7.70 $2.86$15.58 11% +$.51
gallon
every
week
65 $7.40 $5.58 $18.91 $7.70 $5.71$19.51 25% +$.60
gallon
every
week
95 $7.40 $8.37 $22.76 $7.70 $8.57$23.45 20% +$.69
gallon
every
week
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Pay As You Throw
The City’s Pay as You Throw (PAYT) pricing was outlined in the original trash hauling request for
proposal (RFP). The goal of PAYT is to increase the percentage of price increments between trash
cart sizes to encourage a reduction in trash and an increase in recycling. The intent is to gradually
phase in the increases in price increments over time in order to reach effective PAYT incentives by
the end of the contract without a significant change in any one year. The goal outlined in the RFP
was to achieve at least a 50 percent price increment in each cart level pricing by the end of the
contract (2025).
The final contract negotiated with Republic Services allows the City to use only the disposal fee
portion of the trash to make the PAYT adjustments, not the overall fee including collection and
disposal. By using only the disposal fee, the PAYT increments will take longer to achieve, but there
is still opportunity to move the needle forward toward the City’s PAYT goals.
To calculate the new PAYT increments, the total 2021 disposal revenue was calculated using the
2.4 percent increase from 2020 ($778,902, based on current cart sizes). Then, the disposal fees
were adjusted to create greater increments, while retaining the 2.4 percent increase overall. The
contract states that City staff will consult with the Contractor about the proposed changes in
disposal fees and PAYT price schedule each year prior to taking the proposed changes to the City
Council for review and action.
Following is a table which compares the 2020 and 2021 MONTHLY rates as outlined in the contract
(with the 2021 PAYT disposal fee price increments):
Cart 2020 2020 2020 2021 2021 2021 2021 2020 to
Size Collection Disposal Overall Collection Disposal Overall % Price 2021 Price
Fee Fee Trash Fee Fee Trash Change Change (per
(per (per Rates (per (PAYT Rates From PAYT price
contract) contract) (collection, contract) price (collection, Each Cart increments)
disposal, increments) disposal, Size
taxes, taxes,
fees) fees)
20 $7.40$0.87$12.43$7.70$0.63$12.51 +$.08
gallon
every
other
week
20 $7.40$1.74$13.62$7.70$1.00$13.02 4% -$.60
gallon
every
week
35 $7.40$2.79$15.07$7.70$2.45$15.01 15%-$.06
gallon
every
week
65$7.40$5.58$18.91$7.70$5.66$19.44 29%+$.53
gallon
every
week
95 $7.40$8.37$22.76$7.70$8.75$23.69 22%+$.93
gallon
every
week
The PAYT price adjustments added more of the disposal fee to the larger cart sizes (65 and 96
gallon), creating an increase in those price increments. Over time these increments will increase,
encouraging residents to reduce the size of their trash cart. This will help the City achieve its goal of
reducing waste and increasing recycling.
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Extra Bags of Trash
Prices for extra bags of trash and extra carts are set in the contract as follows:
Extra Bags of Trash and Extra Trash Carts
(add appropriate PAYT disposal fee per cart size, times
the number of extra carts, taxes, fees)
Extra Trash 2020 2021
Service Type
Overflow Bag of $6.00$6.24
Trash
Extra Trash Cart $6.00 $6.24
Yard Waste Rates
Republic Services offers a subscription-based yard waste collection service as part of the contract.
Residents pay a seasonal fee for a 95 gallon yard waste cart, and up to five overflow compostable
bags to be collected once a week from April 1 through November 30 yearly. The prices are set in
the contract and increase by approximately 4 percent each year. The prices include the collection
and disposal fees. The 2020 and 2021 Yard Waste fees are outlined below:
Seasonal Yard Waste Prices
(95 gal. cart and up to 5 bags weekly)
2020 2021
$120.00 $124.80
Extra Compostable Bags of Yard
Waste Weekly
2020 2021
$3.00 $3.12
Other Fees
All other fees are set throughout the term of the contract including:
Bulky Items: $10 to $35 depending on the item. Prices include collection and disposal fees.
Fall Clean Up Campaign: 20 percent price reduction in curbside bulky item collection
throughout the month of October.
On Call Yard Waste Collection: $8 per compostable bag.
Trash Cart Exchange/Replacement Fee: One free yearly cart exchange and $25 per exchange
thereafter.
Summary
Most of the trash and yard waste rates are set throughout the term of the contract or include yearly
increases that were approved by the City as part of the contract. The one rate that requires yearly
negotiation is the PAYT disposal rates. For clarity, the attached resolution outlines all 2021 trash
and yard waste rates with automatic increases, plus the negotiated 2021 PAYT disposal rates.
Attachments:
1.2020-2025 Trash and Yard Waste Contract – Appendix E (Rates)
2.2021 Trash and Yard Waste Rates Resolution
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Appendix E
Rates
City policy provides that the price increments between Trash service levels for the total
price of Collection (including disposal, all taxes, and any City cart fee) increase each year
after the first Agreement year. The City’s PAYT policy goal is for price increments to be at
least fifty percent (50%) by Agreement year five (1/1/2024 through 12/31/2024). The City
and the Contractor will meet annually in August to create a PAYT price schedule for each
subsequent year.
To create the PAYT price increment schedule between service levels, the price schedule
will be based on two separate price components:
1.The trash collection service level prices outlined for the table below (Trash Collection
Service at Single-Family Dwellings).
2.The disposal fees (actual R&E Center tipping fees minus any applicable rebates for
each future year) will be reviewed and adjusted by cart size annually by the City
based on the tipping fees and number of residents using the various sizes.
City staff will consult with the Contractor about the proposed changes in disposal fees and
PAYT price schedule each year prior to taking the proposed changes to the City Council for
review and action.
($ per Single-Family Dwelling per month)
Agreement Year
1 234 56
1/1/20 to 1/1/21 to 1/1/22 to 1/1/23 to1/1/24 to 1/1/25 to
12/31/20 12/31/21 12/31/22 12/31/2312/31/24 6/30/25
12 months 12 months 12 months 12 months 12 months 6 months
Trash Service Level
Mini (20-gallon), Every Other
$7.40 $7.70 $8.00 $8.33 $8.66 $9.01
Week (EOW):
Mini (20-gallon), Weekly: $7.40 $7.70$8.00$8.33 $8.66$9.01
Small (35-gallon) Weekly: $7.40 $7.70 $8.00 $8.33 $8.66 $9.01
Medium (65-gallons), Weekly: $7.40 $7.70 $8.00 $8.33 $8.66 $9.01
Large cart (95 gallons),
$7.40 $7.70 $8.00 $8.33 $8.66 $9.01
Weekly:
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Disposal charges related to the cost of Trash tipping fees at the R&E Center shall be itemized
on resident’s bills as a separate item from collection charges. The table below outlines the trash
disposal prices for the first twelve (12) months of service in 2020 based on the R&E Center
Board’s published tipping fees for 2020. Trash disposal prices for subsequent years will be
adjusted proportional to the change (up or down) of the actual R&E Center tipping fees minus
any applicable rebates for each future year.
($ per Single-Family Dwelling per month)
1/1/20 to
12/31/20
Trash Service Level 12 months
Mini (20-gallon), Every Other Week (EOW): $0.87
Mini (20-gallon), Weekly: $1.74
Small (32-gallon) Weekly:$2.79
Medium (65-gallon), Weekly: $5.58
Large cart (95-gallon), Weekly: $8.37
($ per Single-Family Dwelling per month)
Agreement Year
1 2 3 4 5 6
1/1/20 to1/1/21 to1/1/22 to1/1/23 to1/1/24 to1/1/25 to
12/31/2012/31/2112/31/2212/31/2312/31/246/30/25
6
12 12 12 12 12
Extra Trash Service Type
months
months months months months months
Overflow bag of Trash
$6.00 $6.24 $6.49 $6.75 $7.02 $7.30
($ per overflow bag)
Extra Trash Cart
$6.00 $6.24 $6.49 $6.75 $7.02 $7.30
($ per dwelling unit per month)*
*Extra trash cart fee + appropriate disposalpriceby cart size
Existing customers may exchange their cart size once per year for free. Additional cart size
exchanges after that first exchange shall be twenty five dollars ($25) per exchange. No annual
adjustments are allowed for this fee.
All Prices are in units of "$ per item." Prices include collection and disposal or processing
only. Prices are set for the term of the Agreement.
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This list is intended as a general guide of the types of Bulky Items to be collected. It is not
intended to be an exhaustive list of all potentially Bulky Items eligible for collection under the
new Agreement. Rather, these items represent the size and general handling
characteristics as examples under each price category. The City or Contractor may request
amendments to this list from time to time.
Per-Item Fee Bulky Item Collections
Appliance (without Freon) =$35 Per Item
Appliance (with Freon) =$35 Per Item
Bathtub (cast iron)=$35Per Item
Bathtub (Steel or Fiberglass) =$20 Per Item
Bed – Headboard/Footboard =$20 Per Item
Bed Frame=$20 Per Item
Bookcase=$20Per Item
Couch=$35Per Item
Couch w/ hide-a-bed =$35 (mattress is separate item) Per Item
Desk=$35 Per Item
Dining Room Table =$35 Per Item
Dresser=$20 Per Item
Electronics =$35 (TV under 27”) Per Item
End Table =$20 Per Item
Grill Charcoal=$35 Per Item
Grill Gas (no propane tanks) =$35 Per Item
Hutch =$35 Per Item
Kitchen Chair =$10 Per Item
Kitchen Table=$35 Per Item
Lawnmower/ Snowblower
= $35 Per Item
(Liquids must be drained)
Loveseat =$35 Per Item
Mattress/ Box Spring =$35 Per Item
Office chair =$10 Per Item
Recliner/ EZ chair =$20 Per Item
Roll of Carpet =$35 (per room) (average room size 12 feet x12 Per Item
feet) 5 feet max length; cut and rolled
Tire =$10 Per Item
Tire with Rim =$20 Per Item
Toilet =$10 without tank $20 with tankPer Item
Other Items (specify) =$$20 Surcharge: TVs Larger than 26-inch Per Item
screen, console TVs, and rear-projectors
During the first four full weeks of October of every year the Contractor will reduce the bulky item
rates by twenty (20) percent. The Contractor will update their Maplewood-specific web page to
inform residents of the bulky item discount during the Fall Clean Up Campaign.
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Seasonal Yard Waste prices include all collection and Yard Waste disposal/composting
facility tipping fees. (No annual fuel adjustments on any Yard Waste fees.)
($ per Single-Family Dwelling per year)
Agreement Year
123456
1/1/20 to1/1/21 to 1/1/22 to 1/1/23 to 1/1/24 to 1/1/25 to
12/31/2012/31/21 12/31/22 12/31/23 12/31/24 6/30/25
Seasonal Yard Waste 12 6
12 months 12 months 12 months 12 months
Subscription Service Option monthsmonths
Large cart (95-gallon) plus five
(5)overflow compostable bags,$120.00 $124.80 $129.80 $134.98 $140.38 $146.00
weekly (April –November):
For each additional
$3.00 $3.12 $3.24 $3.37 $3.51 $3.65
compostable bag, weekly
The Contractor shall provide an “On-Call” (pay per bag) Yard Waste service option for residents
in Single-Family Dwellings at a cost of $8.00 per compostable bag throughout the term of the
Agreement. Prices shall include all collection and Yard Waste disposal/processing facility
tipping fees. (No annual fuel adjustments on any Yard Waste fees.) Only Compostable Bags
allowed.
Packet Page Number 70 of 90
J2, Attachment 2
RESOLUTIONADOPTING
2021 TRASH AND YARD WASTE RATES
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
WHEREAS, the City has a contract with Republic Services for residential trash and yard
waste collection; and
WHEREAS, the trash and yard waste collection contract runs from January 1, 2020, until
June 30, 2025; and
WHEREAS, most of the trash and yard waste rates are set throughout the term of the
contract or include yearly increases that were approved by the City as part of the contract; and
WHEREAS, the contract outlines that the Pay As You Throw disposal and overall trash
rate is negotiated yearly; and
WHEREAS, the City Council reviewed the contract rates and approved the Pay As You
Throw disposal and overall trash rates on November 9, 2020.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood:
1.Adopts the 2021 MONTHLY contract trash and yard waste rates as follows:
Extra Bags of Trash and Extra Trash
Carts
(add appropriate PAYT disposal fee
per cart size, times the number of
extra carts, taxes, fees)
Overflow Bag of $6.24
Trash
Extra Trash Cart $6.24
Seasonal Yard
Waste Prices
(95 gal. cart and
up to 5 bags
weekly)
$124.80
Extra
Compostable
Bags of Yard
WasteWeekly
$3.12
Packet Page Number 71 of 90
J2, Attachment 2
2.Adopts the 2021 MONTHLY Pay As You Throw trash rates as follows:
Cart Size2021 2021 2021 2021
Collection Disposal Overall % Price
Fee Fee Trash Rates Change
(per (PAYT price (collection, Per Cart
contract) increments) disposal, Size
taxes, fees)
20 gallon $7.70 $0.63$12.51
every other
week
20 gallon $7.70 $1.00$13.024%
every
week
35 gallon $7.70 $2.45$15.0115%
every
week
65 gallon $7.70 $5.66$19.4429%
every
week
95 gallon $7.70 $8.75$23.6922%
every
week
Approved by the City Council of the City of Maplewood, Minnesota, on November 9, 2020.
By: By:
Marylee Abrams, Mayor Andrea Sindt, Clerk
Packet Page Number 72 of 90
J3
CITY COUNCIL STAFF REPORT
Meeting Date November 9, 2020
Melinda Coleman, City Manager
REPORT TO:
REPORT FROM: Michael Mondor, Chief of EMS
PRESENTER: Michael Mondor, Chief of EMS
AGENDA ITEM: North Fire Station Construction Project Update and Budget Discussion
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The North Fire Station Construction Project has recently completed the first phase of architectural
design documents (Schematic Design) and has received an updated project budget estimate.
Staff will provide City Council with updates upon completion of each major milestone. Completion of
Schematic Design represents the first architectural design milestone. Additionally, staff have been
working with our contracted Architectural and Engineering Firm (SEH) and Construction Manager
(Kraus-Anderson) to provide an updated project budget estimate. The updated project budget estimate
was $13,100,000, which was $2,400,000 over the project estimate that was provided to staff and
council upon the conclusion of the Fire Station Needs Assessment and Design Recommendations.
Staff has worked with SEH and Kraus-Anderson to identify efficiencies, potential costs savings and
value engineering options and would like to have a budget discussion with City Council prior to
advancing to the next phases of the project.
Recommended Action:
Motion to provide staff with direction on which scenario to proceed with (Good, Better, Best, On-
Budget) for the North Fire Station Construction Project.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $12,500,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Fire Facility Fund
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The Fire Department is working to improve the Depar
effectiveness by reducing redundancy and financial sustainability as the Department looks to reduce its
capital footprint.
Packet Page Number 73 of 90
J3
Background
At the February 10, 2020 City Council meeting, staff presented the final results of the Fire Station
Needs Assessment and Design Recommendations. The preliminary project budget estimate was
$10,700,000.
At the April 27, 2020 City Council meeting, a contract with Short, Elliot, Hendrickson (SEH), Inc. was
th
approved to begin the fire station design process. At the September 14, 2020 City Council Meeting, a
contract with Kraus-Anderson Construction Company was approved by City Council.
Staff have been working with SEH since May on project designs and have recently completed the first
phase of architectural design. With the addition of Kraus-Anderson, the project team has been working
on establishing a project budget estimate. The preliminary budget estimate was $2,400,000 over the
initial project budget. Staff has worked with SEH and Kraus-Anderson to identify efficiencies, potential
costs savings and value engineering options.
As part of this process, staff and contractors worked to create good, better, best and on-budget
scenarios.
Best:
The best scenario resulted in no cuts and would require a $2,400,000 budget increase.
Better:
The better scenario included value engineering, identification of alternative funding and potential cost
savings. This approach will transition the construction method from concrete block to pre-cast panels,
utilization of overhead garage doors in lieu of bi-fold doors, and a reduction in apparatus bay space.
This scenario would require a $1,800,000 budget increase.
Good:
In addition to the above mentioned cuts, the good scenario requires the elimination of one apparatus
bay, the reduction of additional apparatus space, and the reductions in overall square footage by a total
of 4,700 square feet in the office space and living quarters, which leads to a substantial reduction in
contingencies for furniture, technology and security. The good scenario would require a $1,200,000
budget increase.
On-Budget:
In addition to the above mentioned cuts, the on-budget scenario requires the removal of the
Training/Emergency Operations Center/Community Room, breakout rooms, office space, apparatus
and command vehicle bays and firefighter dorm rooms. It also requires a significant reduction in office
space, showers and overall square footage. The overall square footage reduction for the on-budget
scenario would be 4,800 square feet in addition to the cuts listed above.
Staff has found that there were some underestimates in cost per square foot and square footage needs
during the Fire Station Needs Assessment and Design Recommendations. Additional code and
technology requirements coupled with potential costs for hazardous materials abatement, soil
corrections and tree removal/replacement have further strained the project budget.
Staff has worked with SEH and Kraus-Anderson to utilize the most cost effective construction methods
and identified changes in the project in hopes of minimizing budget impact. Staff will continue to
evaluate alternative funding opportunities to offset some of the costs.
Focus on function and operations
Sustainability
Packet Page Number 74 of 90
J3
Community pride
Staff understands and appreciates existing financial realities and aims to build a fire station that meets
$12,500,000 which represents at $1,800,000 increase.
Attachments
1. North Fire Station Construction Project Update Presentation
Packet Page Number 75 of 90
J3 Attachment 1
Project Update
North Fire Station Construction
Packet Page Number 76 of 90
J3 Attachment 1
11.2.2020
9.14.2020
.2020
5
4.27.2020
North Fire Station Facility Space Needs Assessment
Staff and Consultant Presentation to Council:-
2.10.2020
Packet Page Number 77 of 90
J3 Attachment 1
.
11.2.2020
nt between the City of
9.14.2020
e
oject Request for Proposals
r
5.2020
Approve the results of the North Fire Station Construction Presults.Approve Architectural and Engineering Services Contract AgreemMaplewood and Short Elliot Hendrickson, Inc
Staff Provides Update to City Council Requesting to:A.B.
4.27.2020
2.10.2020
Packet Page Number 78 of 90
J3 Attachment 1
11.2.2020
9.14.2020
First Phase of Architectural Design
-Commences (Schematic Design)
5.2020
4.27.2020
2.10.2020
Packet Page Number 79 of 90
J3 Attachment 1
11.2.2020
9.14.2020
ager Services
3.30.2020
an
Anderson
-
Kraus
ction Project Request for
u
3.2.2020
Construction M
Approve the results of the North Fire Station ConstrProposals results.Approve Contract Agreement between the City of Maplewood and Construction Company
2.10.2020
Staff Provides Update to City Council Requesting to:A.B.
Packet Page Number 80 of 90
J3 Attachment 1
11.2.2020
9.14.2020
.2020
5
Schematic Design Complete1/3 Mark of Architectural Design Process
4.27.2020
2.10.2020
Packet Page Number 81 of 90
J3 Attachment 1
Focus on Function and OperationsSustainability (Long Term Use)Community Pride
Building Design Guiding Principles:---
Packet Page Number 82 of 90
J3 Attachment 1
EOC
Lobby
Training Room
Community Space
IT/Admin Support
Administrative Offices
Shared Employee Workspace
Decon
Vehicle Garage
EMS Storage
Support/Command
Firefighter
7 Drive Through Apparatus Bays
SCBA
Storage
Gear Wash
Building Design
Turnout Gear
Tool/Equipment
Packet Page Number 83 of 90
J3 Attachment 1
Storage
Laundry
Bunk Rooms
Toilet/Showers
Kitchen/Dayroom
Area
Study’s (Future Growth)
Fitness
Storage
Mezzanine/
Building Design
Packet Page Number 84 of 90
J3 Attachment 1
ion Budget Estimate
Anderson Budget Take Off Estimate
-
$10.7 Million Budget Estimate$13.1 Mill
••
Fire Station Needs Assessment:Kraus
••
Budget Estimate
Packet Page Number 85 of 90
J3 Attachment 1
ents:
chnology Requirements
Underestimated Cost/Square FootUnderestimated Square Footage Needs (Scope)Spacing and Grossing FactorsAdditional Code RequirementsPotential Costs for Hazardous Materials Abatement, Soil
Corrections, Tree Removal, Te
Replacement
Space Needs Assessment:•••Project Requirem•••
Challenges
Packet Page Number 86 of 90
J3 Attachment 1
Value EngineeringEvaluate Alternative FundingIdentify Potential Cost SavingsAmend Project Timeline
••••
Approach
Packet Page Number 87 of 90
J3 Attachment 1
Good, Better, Best Analysis
Packet Page Number 88 of 90
J3 Attachment 1
lysis
s
n
o
i
t
a
d
n
e
m
m
o
c
e
Amend Project Budget, Adopting “Better” Option from Good, Better, Best AnaRequesting $1.8 Million Dollar IncreaseTotal Project Budget: $12.5 Million DollarsContinue to Evaluate Alternative
Funding and Cost Savings Opportunities
R
••••
Packet Page Number 89 of 90
J3 Attachment 1
n
o
i
s
s
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D
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Packet Page Number 90 of 90