HomeMy WebLinkAbout2020-11-09 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 9, 2020
City Hall, Council Chambers
Also Held Remotely Via Conference Call
Meeting No. 21-20
A. CALL TO ORDER
A meeting of the City Council was held at city hall and remotely via conference call and
was called to order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting by giving a recap of the pandemic stages at City Hall
and information on the council and commission hybrid meetings.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Coat Drive
Councilmember Neblett moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. October 26, 2020 City Council Meeting Minutes
Councilmember Juenemann moved to approve the October 26, 2020 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
November 9, 2020 1
City Council Meeting Minutes
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Coat Drive
Mayor Abrams reported on the success of the Coat Drive that the City participated in
with ISD 622, ISD 623, the YMCA and other non-profits.
3. Presentation on McCarron’s Treatment Process Improvement Project from St
Paul Regional Water Services
Steve Schneider, General Manager with St. Paul Regional Water Services introduced
the item. Patrick Shea, Assistant General Manager with St. Paul Regional Water
Services gave the presentation. Dave Wagner, Engineer with St. Paul Regional Water
Services continued the presentation.
Information purposes only, no action required
4. Resolution for Commissioner Reappointment
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the resolution for Commission
reappointment.
Resolution 20-11-1884
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individual, who the Maplewood City Council has reviewed,
to be reappointed to the following commission:
Environmental & Natural Resources Commission
Mollie Miller Term expires September 30, 2023
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Juenemann moved to approve agenda items G1-G4.
November 9, 2020 2
City Council Meeting Minutes
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 507,228.62 Checks #106539 thru #106566
dated 10/27/20
$ 338,205.72 Disbursements via debits to checking account
dated 10/19/20 thru 10/23/20
$ 424,377.78 Checks #106567 thru #106581
dated 11/03/20 thru 11/04/20
$ 556,836.00 Disbursements via debits to checking account
dated 10/26/20 thru 10/30/20
$ 1,826,648.12 Total Accounts Payable
PAYROLL
$ 589,769.07 Payroll Checks and Direct Deposits dated 10/30/20
$ - Payroll Deduction check # thru # dated 10/30/20
$ 589,769.07 Total Payroll
$ 2,416,417.19 GRAND TOTAL
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
2. CARES Grant Expenditures
Councilmember Juenemann moved to approve the CARES Act expenditures, consisting
of wages and benefits for 25 employees for the pay period beginning September 12,
2020 through the pay period ending October 23, 2020 in the amount of $355,648.42.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
3. Transfers Between Funds and Budget Adjustments
November 9, 2020 3
City Council Meeting Minutes
Councilmember Juenemann moved to approve the transfers and budget adjustments
dated 11/9/2020 and authorize the Finance Director to make the necessary accounting
entries.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
4. Purchase of One Utility Truck
Councilmember Juenemann moved to approve the purchase of one utility truck and
direct the Mayor and City Manager to enter into a contract with Truck Utilities Inc. for the
purchase under MN State Contract #167781 in the amount of $69,268.00 and a contract
with Midway Ford for the purchase under MN State Contract #170310 in the amount of
$36,996.80 for a total purchase cost of $106,264.80.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Conditional Use Permit and Setback Variance Resolution, Maplewood Toyota
Vehicle Storage Lot, 2999 Highway 61
Community Development Director Thomson gave the staff report. Steve McDaniels with
Maplewood Toyota addressed the council and gave further information.
Councilmember Neblett moved to approve the resolution for a conditional use permit and
setback variance at 2999 Highway 61 with the addition of #11 for additional screening to
the west side to decrease the view of the vehicles from the neighborhood.
Resolution 20-11-1885
CONDITIONAL USE PERMIT AND SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as
November 9, 2020 4
City Council Meeting Minutes
follows:
Section 1. Background.
1.01 Maplewood Toyota has requested approval of a conditional use
permit.
1.02 The applicant has also requested approval of a setback variance.
1.03 The property located at 2999 Maplewood Drive is legally
described as:
Parcel 1: That part of the North 409.5 feet of the East 500 feet of
the South Half of the Northeast Quarter of Section 4, Township
29, Range 22, Ramsey County Minnesota, lying Southerly of a
line drawn from a point on the East line of said Northeast Quarter
of Section 4 distant 235.77 feet South of the Northeast corner of
said South Half of the Northeast Quarter of Section 4 to a point on
the West line of said East 500 feet of the South Half of the
Northeast Quarter of Section 4 distant 115.53 feet South of the
Northwest corner of said East 500 feet of the South Half of the
Northeast Quarter. Ramsey County, Minnesota Abstract Property
Parcel 2: Easement for the benefit of Parcel 1 as created by
Reciprocal Easement Agreement dated December 29, 2004, filed
May 9, 2005, as Document No. 3853813, for ingress and egress
purposes. PIN: 04-29-22-14-0058.
Section 2. Standards.
2.01 City Ordinance Section 44-512(4) requires a Conditional Use
Permit for the exterior storage of goods or materials.
2.02 Section 44-637(b) requires a Conditional Use Permit for any
building or exterior use within 350 feet of a residential district.
2.03 General Conditional Use Permit Standards. City Ordinance
Section 44-1097(a) states that the City Council must base
approval of a Conditional Use Permit on the following nine
standards for approval.
1. The use would be located, designed, maintained, constructed
and operated to be in conformity with the City’s
Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of
the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials,
equipment or methods of operation that would be dangerous,
November 9, 2020 5
City Council Meeting Minutes
hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-
off, vibration, general unsightliness, electrical interference or
other nuisances.
5. The use would not exceed the design standards of any
affected street.
6. The use would be served by adequate public facilities and
services, including streets, police and fire protection, drainage
structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate
the site’s natural and scenic features into the development
design.
9. The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state
statute which states a variance may be granted from the
requirements of the zoning ordinance when: (1) the variance is in
harmony with the general purposes and intent of this ordinance;
(2) when the variance is consistent with the comprehensive plan;
and (3) when the applicant establishes that there are practical
difficulties in complying with the ordinance. Practical difficulties
mean: (1) The proposed use is reasonable; (2) the need for a
variance is caused by circumstances unique to the property, not
created by the property owner, and not solely based on economic
conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the required standards for a variance:
Section 4. City Review Process
4.01 The City conducted the following review when considering the
conditional use permit and setback variance requests.
1. On October 20, 2020, the planning commission held a public
hearing. The city staff published a hearing notice in the
Pioneer Press and sent notices to the surrounding property
owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements.
The planning commission recommended that the city council
November 9, 2020 6
City Council Meeting Minutes
approve this resolution.
2. On November 9, 2020, the city council discussed this
resolution. They considered reports and recommendations
from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based
on the findings outlined in section 3 of this resolution. Approval is
subject to the following conditions:
1. Adherence to the site plan date-stamped September 24, 2020.
The director of community development may approve minor
changes.
2. The proposed construction must be started within one year of
council approval or the permit shall end. The council may
extend this deadline for one year.
3. The city council shall review this permit in one year.
4. An exterior public address system shall not be allowed.
5. All activity shall be confined to the site. There shall be no
loading or unloading of vehicles on any public or private street
rights-of-way. No employee parking is allowed on any public
street. Parking of vehicles is permitted on the north side of the
private street – Gulden Road – that bisects the properties
located at 2999 and 3001 Highway 61.
6. No vehicle maintenance of any kind is permitted on this site.
7. Comply with all city ordinance requirements for signage.
8. All site lighting must meet city requirements and be shielded
away from the neighboring residential properties.
9. Submit a security plan to the public safety department for
review and approval.
10. The applicant shall obtain any required permits from the City of
Maplewood, Ramsey Washington Metro Watershed District,
Ramsey County and the State of Minnesota and meet the
requirements of those agencies
11. Applicant shall submit a landscaping plan along the west side
of the site showing additional screening for staff review and
approval.
Seconded by Councilmember Smith Ayes – All, via roll call
November 9, 2020 7
City Council Meeting Minutes
The motion passed.
2. 2021 Residential Trash and Yard Waste Rates
Community Development Director Thomson gave the staff report.
Councilmember Smith moved to approve the resolution approving the 2021
residential trash and yard waste rates.
Resolution 20-11-1886
RESOLUTION ADOPTING
2021 TRASH AND YARD WASTE RATES
Be it resolved by the City Council of the City of Maplewood, Minnesota,
as follows:
WHEREAS, the City has a contract with Republic Services for residential
trash and yard waste collection; and
WHEREAS, the trash and yard waste collection contract runs from
January 1, 2020, until June 30, 2025; and
WHEREAS, most of the trash and yard waste rates are set throughout the
term of the contract or include yearly increases that were approved by the City as
part of the contract; and
WHEREAS, the contract outlines that the Pay As You Throw disposal and
overall trash rate is negotiated yearly; and
WHEREAS, the City Council reviewed the contract rates and approved
the Pay As You Throw disposal and overall trash rates on November 9, 2020.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood:
1. Adopts the 2021 MONTHLY contract trash and yard waste rates as
follows:
Extra Bags of Trash and Extra Trash
Carts
(add appropriate PAYT disposal fee
per cart size, times the number of
extra carts, taxes, fees)
Overflow Bag of $6.24
Trash
Extra Trash Cart $6.24
Seasonal Yard
Waste Prices
November 9, 2020 8
City Council Meeting Minutes
(95 gal. cart and
up to 5 bags
weekly)
$124.80
Extra
Compostable
Bags of Yard
Waste Weekly
$3.12
2. Adopts the 2021 MONTHLY Pay As You Throw trash rates as follows:
Cart Size 2021 2021 2021 2021
Collection Disposal Overall % Price
Fee Fee Trash Rates Change
(per (PAYT price (collection, Per Cart
contract) increments) disposal, Size
taxes, fees)
20 gallon $7.70 $0.63 $12.51
every other
week
20 gallon $7.70 $1.00 $13.02 4%
every
week
35 gallon $7.70 $2.45 $15.01 15%
every
week
65 gallon $7.70 $5.66 $19.44 29%
every
week
95 gallon $7.70 $8.75 $23.69 22%
every
week
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
3. North Fire Station Construction Project Update and Budget Discussion
EMS Chief Mondor gave the presentation.
Mayor Abrams moved that the scenario the council would prefer to be the best scenario
and also would consider the better option but with rationale as to the differences and
what would be foregoing if council went with something less than the best.
Councilmember Smith made a friendly amendment that when it comes to the aesthetic
parts, if it’s not terribly expensive could council see renderings of the different options.
November 9, 2020 9
City Council Meeting Minutes
Mayor Abrams accepted the friendly amendment.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 8:58 p.m.
Andrea Sindt, City Clerk
November 9, 2020 10
City Council Meeting Minutes