HomeMy WebLinkAbout2020-10-26 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 26, 2020
Held Remotely Via Conference Call
Meeting No. 20-20
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams spoke of the recent passing of Don Regan, founder of Premier Bank.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Food Distribution
Councilmember Neblett moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. October 12, 2020 City Council Meeting Minutes
Change “berry’ to “dairy” in the Mayor’s opening remarks.
Councilmember Juenemann moved to approve the October 12, 2020 City Council
Meeting Minutes as amended.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
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concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Food Distribution
Mayor Abrams reported on the third food distribution as part of the Farmers to Families
Program that will take place on Thursday, October 29, 2020.
3. Resolution of Appreciation for HEDC Commissioner Brian Finley
Assistant Community Development Director Martin gave the staff report.
Councilmember Juenemann moved to approve the Resolution of Appreciation for Brian
Finley.
Resolution 20-10-1873
RESOLUTION OF APPRECIATION
WHEREAS, Brian Finley has been a member of the Maplewood Housing and
Economic Development Commission for 5 years, serving from January 2016 to
September 2020; and
WHEREAS, the Housing and Economic Development Commission and the City
Council appreciate his experience, insights, and good judgment; and
WHEREAS, Mr. Finley has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Finley has shown dedication to his duties and has consistently
contributed his leadership and efforts for the benefits of the City;
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Brian Finley is hereby extended our
gratitude and appreciation for his dedicated service.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
4. Small Business Saturday Proclamation
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the Proclamation for Small Business
Saturday on Saturday, November 28.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
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G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G5 was pulled for a separate vote.
Agenda items G6 and G7 were highlighted.
Mayor Abrams moved to approve agenda items G1-G4 and G6-G11.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
1. Approval of Claims
Mayor Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 723,945.36 Checks #106463 thru #106512
dated 10/13/20
$ 314,031.70 Disbursements via debits to checking account
dated 10/05/20 thru 10/09/20
$ 135,844.97 Checks #106515 thru #106538
dated 10/20/20
$ 591,306.54 Disbursements via debits to checking account
dated 10/13/20 thru 10/16/20
$ 1,765,128.57 Total Accounts Payable
PAYROLL
$ 649,158.34 Payroll Checks and Direct Deposits dated 10/16/20
$ 2,208.55 Payroll Deduction check # 99104347 thru # 99104349 dated 10/16/20
$ 651,366.89 Total Payroll
$ 2,416,495.46 GRAND TOTAL
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
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2. Resolution to Commit Fund Balance in the General Fund
Mayor Abrams moved to approve the Resolution to Commit Fund Balance in the
General Fund; this resolution will commit the amount of fund balance exceeding 50% of
the total General Fund current expenditures for public safety purposes.
Resolution 20-10-1874
RESOLUTION TO COMMIT FUND BALANCE IN THE GENERAL FUND
WHEREAS, the City’s Reserves Policy requires the City to maintain an
unassigned fund balance in the General Fund at a minimum level of 41.67%, with a
desired level of 50% of annual General Fund operating expenditures, and;
WHEREAS, the unassigned fund balance of the General Fund is expected to
exceed the desired amount of 50% of operating expenditures at December 31, 2020.
THEREFORE, BE IT RESOLVED that the Maplewood City Council commits the
amount of unassigned fund balance exceeding 50% of current operating expenditures at
December 31, 2020 for public safety purposes.
BE IT FURTHER RESOLVED that the Maplewood City Council may change or
remove this commitment at any future meeting of the Council.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
3. 2021 SCORE Funding Grant Application
Mayor Abrams moved to approve the 2021 SCORE Funding Grant Application.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
4. Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton
Road East
Mayor Abrams moved to approve the CUP review for Independent School District 622’s
building addition and remodel at Carver Elementary, located at 2680 Upper Afton Road
East, for one year.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
5. Conditional Use Permit Review, Elim Care Senior Housing Facility, 1534
County Road C East
Councilmember Juenemann moved to approve the CUP review for Elim Care’s
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proposed senior housing facility, located at 1534 County Road C East for one year.
Seconded by Councilmember Neblett Ayes – 4, via roll call
Abstain – Councilmember Knutson
due to business a
relationship
The motion passed.
6. Resolution to Participate in Metropolitan Council’s Livable Communities Act
Programs from 2021-2030
Mayor Abrams moved to approve the resolution electing to participate in the Local
Housing Incentives Account Program under the Metropolitan Livable Communities Act.
Resolution 20-10-1875
RESOLUTION ELECTING TO PARTICIPATE IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEARS 2021 THROUGH 2030
Be it resolved by the City Council of the City of Maplewood, Minnesota, as
follows:
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes
sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which
is intended to address housing and other development issues facing the metropolitan
area defined by Minnesota Statutes section 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax
Base Revitalization Account, the Livable Communities Demonstration Account, the Local
Housing Incentive Account and the Inclusionary Housing Account, is intended to provide
certain funding and other assistance to metropolitan-area municipalities; and
WHEREAS, a metropolitan-area municipality is not eligible to receive grants or
loans under the Metropolitan Livable Communities Fund or eligible to receive certain
polluted sites cleanup funding from the Minnesota Department of Employment and
Economic Development unless the municipality is participating in the Local Housing
Incentives Account Program under Minnesota Statutes section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires that each
municipality establish affordable and life-cycle housing goals for that municipality that
are consistent with and promote the policies of the Metropolitan Council as provided in
the adopted Metropolitan Development Guide; and
WHEREAS, a metropolitan-area municipality can participate in the Local Housing
Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the
municipality elects to participate in the Local Housing Incentives Program; (b) the
Metropolitan Council and the municipality successfully negotiate new affordable and life-
cycle housing goals for the municipality; (c) the Metropolitan Council adopts by
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resolution the new negotiated affordable and life-cycle housing goals for the municipality;
and (d) the municipality establishes it has spent or will spend or distribute to the Local
Housing Incentives Account the required Affordable and Life-Cycle Housing
Opportunities Amount (ALHOA) for each year the municipality participates in the Local
Housing Incentives Account Program.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood:
1. Elects to participate in the Local Housing Incentives Program under the Metropolitan
Livable Communities Act for calendar years 2021 through 2030.
2. Agrees to the following affordable and life-cycle housing goals for calendar years
2021 through 2030:
Affordable Housing Goals Range Life-Cycle Housing Goal
281-510 1,900
3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it
plans to take to meet its established housing goals.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
7. Nature Center Trail Improvements
Mayor Abrams moved to approve the Maplewood Nature Center Trail Improvements and
to direct the City Manager and the Mayor to enter into an agreement with MN
Boardwalks, LLC for construction services in the amount of $75,725.00.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
8. Resolution of Support for the Bruce Vento Trail Master Plan Amendment
Mayor Abrams moved to approve the resolution of support for the Bruce Vento Regional
Trail Master Plan Amendment.
Resolution 20-10-1876
RESOLUTION OF SUPPORT FOR THE
BRUCE VENTO REGIONAL TRAIL MASTER PLAN AMENDMENT
WHEREAS, Ramsey County and the City of Saint Paul established a joint master
plan for the Bruce Vento Regional Trail in 1989; and
WHEREAS, Ramsey County has submitted a master plan amendment to update
the Bruce Vento Regional Trail master plan section between Larpenteur Avenue and
County Road J; and
WHEREAS, the 2020 master plan amendment incorporates several changes to
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the regional trail corridor between Larpenteur Avenue and County Road J to address
boundary expansion and acquisition, trail alignment changes, long-term site and
infrastructure improvements, recreation improvements, and additional recreational
opportunities throughout the Ramsey County section of the Bruce Vento Regional Trail
corridor; and
WHEREAS, the City of Maplewood staff have reviewed the plan and supports the
master plan amendment for the Bruce Vento Regional Trail corridor between Larpenteur
Avenue and County Road J; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The City Council of the City of Maplewood, Minnesota, supports the Bruce
Vento Regional Trail Master Plan amendment.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
9. Resolution Accepting the Labor-Management Committee’s Recommendation
for 2021 Employee Insurance Benefits
Mayor Abrams moved to approve the resolution affirming recommendations from the
Labor-Management Committee for all 2021 employee insurance benefits.
Resolution 20-10-1877
WHEREAS, The Labor-Management Committee met, reviewed and discussed
the renewal information from all providers; and
WHEREAS, Consensus from the Labor-Management Committee is to
recommend approval of all employee benefits and renewals for 2021; and
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, AS FOLLOWS:
Hereby affirms the recommendations of the Labor-Management Committee
regarding 2021 employee insurance benefits for the City of Maplewood.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
10. Farrell-Ferndale Area Improvements, City Project 17-18
a. Resolution Directing Modification of Existing Construction Contract,
Change Order No. 2
b. Resolution Directing Final Payment and Acceptance of Project
Mayor Abrams moved to approve the resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, City Project 17-18 and authorize the Mayor
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and City Manager to sign Change Order No. 2.
Resolution 20-10-1878
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 17-18, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Farrell-Ferndale Area Improvement Project, City Project 17-18, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Farrell-Ferndale Area Improvement Project, City Project 17-18, Change
Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
1. The Mayor, City Manager, and City Engineer are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 2
which is an increase of $17,692.56.
The revised contract amount is $5,331,560.22.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
Mayor Abrams moved to approve the resolution Directing Final Payment and
Acceptance of Project for the Farrell-Ferndale Area Improvements, City Project 17-18.
Resolution 20-10-1879
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
FARRELL-FERNDALE AREA IMPROVEMENTS, CITY PROJECT 17-18
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Farrell-Ferndale Area Improvement Project, City Project 17-18, and has let a
construction contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Farrell-Ferndale Area Improvement Project, City Project 17-18, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that:
City Project 17-18 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $5,331,560.22. Final payment
to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is
hereby authorized.
Seconded by Councilmember Neblett Ayes – All, via roll call
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The motion passed.
11. Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27
a. Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1
b. Resolution Directing Final Payment and Acceptance of Project
Mayor Abrams moved to approve the resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, City Project 18-27 and authorize the Mayor
and City Manager to sign Change Order No. 1.
Resolution 20-10-1880
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 18-27, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Mailand-Crestview Forest Area Improvement Project, City Project 18-27,
Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
1. The Mayor, City Manager, and City Engineer are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 1
which is an increase of $28,313.09.
The revised contract amount is $1,361,334.22
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
Mayor Abrams moved to approve the resolution Directing Final Payment and
Acceptance of Project for the Mailand-Crestview Forest Area Improvements, City Project
18-27.
Resolution 20-10-1881
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
MAILAND-CRESTVIEW FOREST AREA IMPROVEMENTS, CITY PROJECT 18-27
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let
a construction contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
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Mailand-Crestview Forest Area Improvement Project, City Project 18-27, is complete
and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
City Project 18-27 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $1,361,334.22. Final payment
to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is
hereby authorized.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
1. Gold Line Bus Rapid Transit Project, City Project 14-05
a. Municipal Consent Public Hearing, 7:00 p.m.
b. Resolution Approving Municipal Consent of Gold Line BRT Project
Public Works Director Love introduced the item. Ed Sanderson, Manager of Design &
Engineering, Gold Line BRT Project, MnDOT liaison, gave the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Neblett moved to approve the resolution for Municipal Consent for the
Gold Line BRT Project, City Project 14-05.
Resolution 20-10-1882
Resolution for Municipal Consent
Gold Line Bus Rapid Transit Project, City Project 14-05
WHEREAS, the Gold Line Bus Rapid Transit (BRT) project, an approximately 10
mile long BRT line, will connect Saint Paul, Maplewood, Landfall, Oakdale, and
Woodbury generally along Interstate 94 (I-94);
WHEREAS, the Gold Line BRT line will connect people across the region to job
centers, housing options, transit stations and key destinations in the I-94;
WHEREAS, much of the Gold Line’s alignment lies within the Minnesota
Department of Transportation’s (MnDOT) right-of-way and is therefore required to seek
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approvals from MnDOT throughout the design process;
WHEREAS, several of the layouts, at the preliminary design phase, are a review
of geometrics and potential impacts to MnDOT infrastructure. Two of these layouts
focus on areas within the City of Maplewood between McKnight Road and Century
Avenue;
WHEREAS, municipal consent as part of MnDOT’s approval process, pursuant
to State Statute 161.164, is required when a project results in any of the following within
a municipality:
Alters Access
Increases or Reduces Traffic Capacity
Requires Acquisition of a Permanent Right-of-Way
WHEREAS, for the above two layouts in the City of Maplewood the following two
preliminary design items meet the requirements for the need of municipal consent:
th
1. The intersection of 4 Street and Hudson Road is proposed to be changed
from a right-in/right-out access point to a right-in only access point to 3M’s
campus. This change meets the requirement of Alters Access for the
municipal consent process.
2. At the northwest corner of the intersection of Century Avenue and the
proposed Gold Line BRT alignment the acquisition of permanent right-of-way
from 3M for drainage has been identified. This meets the requirement of
Acquisition of a Permanent Right-of-Way for the municipal consent process.
WHEREAS, a public hearing was held on October 26, 2020, as required for
municipal consent, per State Statute 161.164;
NOW, THEREFORE BE IT RESOLVED that the City of Maplewood supports the
following two preliminary design items which meet the requirements for municipal
consent:
1. The intersection of 4th Street and Hudson Road is proposed to be changed
from a right in/right out access point to a right in only access point to 3M.
2. At the northwest corner of the intersection of Century Avenue and the
proposed Gold Line BRT alignment the acquisition of permanent right-of-way
from 3M for drainage has been identified.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
I. UNFINISHED BUSINESS
1. Resolution Adopting Revised Assessment Roll, County Road B & Arcade
Street Improvements, City Project 19-22
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Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Adopting Revised
Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22.
Resolution 20-10-1883
ADOPTING REVISED ASSESSMENT ROLL
WHEREAS, pursuant to a resolution passed by the City Council on October 12,
2020, the assessment roll for the County Road B & Arcade Street Improvements, City
Project 19-22 was presented in a Public Hearing format, pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, the following property owner has filed an objection to their
assessment according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
1. Parcel 082922430034 – Trinity Baptist Church, 611 County Road B. It is
currently proposed that the property be assessed for $40,600. Trinity Baptist
Church is requesting a revision of assessment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following
adjustments to the assessment roll for the County Road B & Arcade Street
Improvements, City Project 19-22:
1. Parcel 082922430034 – Trinity Baptist Church, 611 County Road B. It is
currently proposed that the property be assessed for $40,600. Trinity Baptist
Church is requesting a revision of assessment. The appraisal report grouped
three parcels owned by Trinity Baptist Church into one assessment of
$40,600. The City’s intent was to only assess the 611 County Road B parcel,
which fronts the improved project street. Staff recommendation is to grant a
revision of assessment, assessing only the 611 County Road B parcel,
reducing the assessment to $19,100.
B. The assessment roll for the County Road B & Arcade Street Improvements, City
Project 19-22, as amended, is hereby accepted, a copy of which is attached
hereto and made a part hereof. Said assessment roll shall constitute the special
assessment against the lands named therein, and each track of land therein
included is hereby found to be benefited by the proposed improvements in the
amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over
a period of and 15 years for residential properties and 8 years for commercial
properties, the first installment to be payable on or before the first Monday in
January 2021 and shall bear interest at the rate of 3.5 percent per annum from
the date of the adoption of this assessment resolution. To the first installment
shall be added interest on the entire assessment from the date of this resolution
until December 31, 2020. To each subsequent installment when due shall be
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added interest for one year on all unpaid installments.
D. The owner of any property so assessed may, at any time prior to certification of
the assessment to the county auditor, but no later than November 15, 2020, pay
the whole of the assessment on such property, without interest, to the city clerk;
and they may, at any time after November 15, 2020, pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of
the next succeeding year.
E. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no
later than November 16, 2020, transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax list of the county. Such
assessments shall be collected and paid over the same manner as other
municipal taxes.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
J. NEW BUSINESS
1. Update on Strategic Priorities for Third Quarter of 2020
Assistant City Manager/HR Director Sable introduced the item. Lois Knutson,
Administrative Services & Performance Measurement Coordinator gave the staff report.
Councilmember Juenemann moved to approve the Strategic Plan Update for Third
Quarter of 2020.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 8:32 p.m.
Andrea Sindt, City Clerk
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