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HomeMy WebLinkAbout2020-10-26 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 26, 2020 Held Remotely Via Conference Call Meeting No. 20-20 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams spoke of the recent passing of Don Regan, founder of Premier Bank. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA Food Distribution Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. October 12, 2020 City Council Meeting Minutes Change “berry’ to “dairy” in the Mayor’s opening remarks. Councilmember Juenemann moved to approve the October 12, 2020 City Council Meeting Minutes as amended. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of October 26, 2020 1 City Council Meeting Minutes concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Food Distribution Mayor Abrams reported on the third food distribution as part of the Farmers to Families Program that will take place on Thursday, October 29, 2020. 3. Resolution of Appreciation for HEDC Commissioner Brian Finley Assistant Community Development Director Martin gave the staff report. Councilmember Juenemann moved to approve the Resolution of Appreciation for Brian Finley. Resolution 20-10-1873 RESOLUTION OF APPRECIATION WHEREAS, Brian Finley has been a member of the Maplewood Housing and Economic Development Commission for 5 years, serving from January 2016 to September 2020; and WHEREAS, the Housing and Economic Development Commission and the City Council appreciate his experience, insights, and good judgment; and WHEREAS, Mr. Finley has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Finley has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefits of the City; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Brian Finley is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. 4. Small Business Saturday Proclamation City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the Proclamation for Small Business Saturday on Saturday, November 28. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. October 26, 2020 2 City Council Meeting Minutes G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G5 was pulled for a separate vote. Agenda items G6 and G7 were highlighted. Mayor Abrams moved to approve agenda items G1-G4 and G6-G11. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 1. Approval of Claims Mayor Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 723,945.36 Checks #106463 thru #106512 dated 10/13/20 $ 314,031.70 Disbursements via debits to checking account dated 10/05/20 thru 10/09/20 $ 135,844.97 Checks #106515 thru #106538 dated 10/20/20 $ 591,306.54 Disbursements via debits to checking account dated 10/13/20 thru 10/16/20 $ 1,765,128.57 Total Accounts Payable PAYROLL $ 649,158.34 Payroll Checks and Direct Deposits dated 10/16/20 $ 2,208.55 Payroll Deduction check # 99104347 thru # 99104349 dated 10/16/20 $ 651,366.89 Total Payroll $ 2,416,495.46 GRAND TOTAL Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. October 26, 2020 3 City Council Meeting Minutes 2. Resolution to Commit Fund Balance in the General Fund Mayor Abrams moved to approve the Resolution to Commit Fund Balance in the General Fund; this resolution will commit the amount of fund balance exceeding 50% of the total General Fund current expenditures for public safety purposes. Resolution 20-10-1874 RESOLUTION TO COMMIT FUND BALANCE IN THE GENERAL FUND WHEREAS, the City’s Reserves Policy requires the City to maintain an unassigned fund balance in the General Fund at a minimum level of 41.67%, with a desired level of 50% of annual General Fund operating expenditures, and; WHEREAS, the unassigned fund balance of the General Fund is expected to exceed the desired amount of 50% of operating expenditures at December 31, 2020. THEREFORE, BE IT RESOLVED that the Maplewood City Council commits the amount of unassigned fund balance exceeding 50% of current operating expenditures at December 31, 2020 for public safety purposes. BE IT FURTHER RESOLVED that the Maplewood City Council may change or remove this commitment at any future meeting of the Council. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 3. 2021 SCORE Funding Grant Application Mayor Abrams moved to approve the 2021 SCORE Funding Grant Application. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 4. Conditional Use Permit Review, Carver Elementary School, 2680 Upper Afton Road East Mayor Abrams moved to approve the CUP review for Independent School District 622’s building addition and remodel at Carver Elementary, located at 2680 Upper Afton Road East, for one year. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 5. Conditional Use Permit Review, Elim Care Senior Housing Facility, 1534 County Road C East Councilmember Juenemann moved to approve the CUP review for Elim Care’s October 26, 2020 4 City Council Meeting Minutes proposed senior housing facility, located at 1534 County Road C East for one year. Seconded by Councilmember Neblett Ayes – 4, via roll call Abstain – Councilmember Knutson due to business a relationship The motion passed. 6. Resolution to Participate in Metropolitan Council’s Livable Communities Act Programs from 2021-2030 Mayor Abrams moved to approve the resolution electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act. Resolution 20-10-1875 RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2021 THROUGH 2030 Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan-area municipalities; and WHEREAS, a metropolitan-area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires that each municipality establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, a metropolitan-area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the municipality successfully negotiate new affordable and life- cycle housing goals for the municipality; (c) the Metropolitan Council adopts by October 26, 2020 5 City Council Meeting Minutes resolution the new negotiated affordable and life-cycle housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life-Cycle Housing Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2021 through 2030. 2. Agrees to the following affordable and life-cycle housing goals for calendar years 2021 through 2030: Affordable Housing Goals Range Life-Cycle Housing Goal 281-510 1,900 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 7. Nature Center Trail Improvements Mayor Abrams moved to approve the Maplewood Nature Center Trail Improvements and to direct the City Manager and the Mayor to enter into an agreement with MN Boardwalks, LLC for construction services in the amount of $75,725.00. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 8. Resolution of Support for the Bruce Vento Trail Master Plan Amendment Mayor Abrams moved to approve the resolution of support for the Bruce Vento Regional Trail Master Plan Amendment. Resolution 20-10-1876 RESOLUTION OF SUPPORT FOR THE BRUCE VENTO REGIONAL TRAIL MASTER PLAN AMENDMENT WHEREAS, Ramsey County and the City of Saint Paul established a joint master plan for the Bruce Vento Regional Trail in 1989; and WHEREAS, Ramsey County has submitted a master plan amendment to update the Bruce Vento Regional Trail master plan section between Larpenteur Avenue and County Road J; and WHEREAS, the 2020 master plan amendment incorporates several changes to October 26, 2020 6 City Council Meeting Minutes the regional trail corridor between Larpenteur Avenue and County Road J to address boundary expansion and acquisition, trail alignment changes, long-term site and infrastructure improvements, recreation improvements, and additional recreational opportunities throughout the Ramsey County section of the Bruce Vento Regional Trail corridor; and WHEREAS, the City of Maplewood staff have reviewed the plan and supports the master plan amendment for the Bruce Vento Regional Trail corridor between Larpenteur Avenue and County Road J; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The City Council of the City of Maplewood, Minnesota, supports the Bruce Vento Regional Trail Master Plan amendment. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 9. Resolution Accepting the Labor-Management Committee’s Recommendation for 2021 Employee Insurance Benefits Mayor Abrams moved to approve the resolution affirming recommendations from the Labor-Management Committee for all 2021 employee insurance benefits. Resolution 20-10-1877 WHEREAS, The Labor-Management Committee met, reviewed and discussed the renewal information from all providers; and WHEREAS, Consensus from the Labor-Management Committee is to recommend approval of all employee benefits and renewals for 2021; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: Hereby affirms the recommendations of the Labor-Management Committee regarding 2021 employee insurance benefits for the City of Maplewood. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. 10. Farrell-Ferndale Area Improvements, City Project 17-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 b. Resolution Directing Final Payment and Acceptance of Project Mayor Abrams moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 2, City Project 17-18 and authorize the Mayor October 26, 2020 7 City Council Meeting Minutes and City Manager to sign Change Order No. 2. Resolution 20-10-1878 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 17-18, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Farrell-Ferndale Area Improvement Project, City Project 17-18, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Farrell-Ferndale Area Improvement Project, City Project 17-18, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $17,692.56. The revised contract amount is $5,331,560.22. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. Mayor Abrams moved to approve the resolution Directing Final Payment and Acceptance of Project for the Farrell-Ferndale Area Improvements, City Project 17-18. Resolution 20-10-1879 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT FARRELL-FERNDALE AREA IMPROVEMENTS, CITY PROJECT 17-18 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Farrell-Ferndale Area Improvement Project, City Project 17-18, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Farrell-Ferndale Area Improvement Project, City Project 17-18, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that: City Project 17-18 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $5,331,560.22. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Neblett Ayes – All, via roll call October 26, 2020 8 City Council Meeting Minutes The motion passed. 11. Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Resolution Directing Final Payment and Acceptance of Project Mayor Abrams moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 1, City Project 18-27 and authorize the Mayor and City Manager to sign Change Order No. 1. Resolution 20-10-1880 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 18-27, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Mailand-Crestview Forest Area Improvement Project, City Project 18-27, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $28,313.09. The revised contract amount is $1,361,334.22 Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. Mayor Abrams moved to approve the resolution Directing Final Payment and Acceptance of Project for the Mailand-Crestview Forest Area Improvements, City Project 18-27. Resolution 20-10-1881 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT MAILAND-CRESTVIEW FOREST AREA IMPROVEMENTS, CITY PROJECT 18-27 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Mailand-Crestview Forest Area Improvement Project, City Project 18-27, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the October 26, 2020 9 City Council Meeting Minutes Mailand-Crestview Forest Area Improvement Project, City Project 18-27, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 18-27 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $1,361,334.22. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Gold Line Bus Rapid Transit Project, City Project 14-05 a. Municipal Consent Public Hearing, 7:00 p.m. b. Resolution Approving Municipal Consent of Gold Line BRT Project Public Works Director Love introduced the item. Ed Sanderson, Manager of Design & Engineering, Gold Line BRT Project, MnDOT liaison, gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Neblett moved to approve the resolution for Municipal Consent for the Gold Line BRT Project, City Project 14-05. Resolution 20-10-1882 Resolution for Municipal Consent Gold Line Bus Rapid Transit Project, City Project 14-05 WHEREAS, the Gold Line Bus Rapid Transit (BRT) project, an approximately 10 mile long BRT line, will connect Saint Paul, Maplewood, Landfall, Oakdale, and Woodbury generally along Interstate 94 (I-94); WHEREAS, the Gold Line BRT line will connect people across the region to job centers, housing options, transit stations and key destinations in the I-94; WHEREAS, much of the Gold Line’s alignment lies within the Minnesota Department of Transportation’s (MnDOT) right-of-way and is therefore required to seek October 26, 2020 10 City Council Meeting Minutes approvals from MnDOT throughout the design process; WHEREAS, several of the layouts, at the preliminary design phase, are a review of geometrics and potential impacts to MnDOT infrastructure. Two of these layouts focus on areas within the City of Maplewood between McKnight Road and Century Avenue; WHEREAS, municipal consent as part of MnDOT’s approval process, pursuant to State Statute 161.164, is required when a project results in any of the following within a municipality:  Alters Access  Increases or Reduces Traffic Capacity  Requires Acquisition of a Permanent Right-of-Way WHEREAS, for the above two layouts in the City of Maplewood the following two preliminary design items meet the requirements for the need of municipal consent: th 1. The intersection of 4 Street and Hudson Road is proposed to be changed from a right-in/right-out access point to a right-in only access point to 3M’s campus. This change meets the requirement of Alters Access for the municipal consent process. 2. At the northwest corner of the intersection of Century Avenue and the proposed Gold Line BRT alignment the acquisition of permanent right-of-way from 3M for drainage has been identified. This meets the requirement of Acquisition of a Permanent Right-of-Way for the municipal consent process. WHEREAS, a public hearing was held on October 26, 2020, as required for municipal consent, per State Statute 161.164; NOW, THEREFORE BE IT RESOLVED that the City of Maplewood supports the following two preliminary design items which meet the requirements for municipal consent: 1. The intersection of 4th Street and Hudson Road is proposed to be changed from a right in/right out access point to a right in only access point to 3M. 2. At the northwest corner of the intersection of Century Avenue and the proposed Gold Line BRT alignment the acquisition of permanent right-of-way from 3M for drainage has been identified. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. I. UNFINISHED BUSINESS 1. Resolution Adopting Revised Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22 October 26, 2020 11 City Council Meeting Minutes Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Adopting Revised Assessment Roll, County Road B & Arcade Street Improvements, City Project 19-22. Resolution 20-10-1883 ADOPTING REVISED ASSESSMENT ROLL WHEREAS, pursuant to a resolution passed by the City Council on October 12, 2020, the assessment roll for the County Road B & Arcade Street Improvements, City Project 19-22 was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owner has filed an objection to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Parcel 082922430034 – Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the County Road B & Arcade Street Improvements, City Project 19-22: 1. Parcel 082922430034 – Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. The appraisal report grouped three parcels owned by Trinity Baptist Church into one assessment of $40,600. The City’s intent was to only assess the 611 County Road B parcel, which fronts the improved project street. Staff recommendation is to grant a revision of assessment, assessing only the 611 County Road B parcel, reducing the assessment to $19,100. B. The assessment roll for the County Road B & Arcade Street Improvements, City Project 19-22, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each track of land therein included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. C. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installment to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be October 26, 2020 12 City Council Meeting Minutes added interest for one year on all unpaid installments. D. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. E. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax list of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Knutson Ayes – All, via roll call The motion passed. J. NEW BUSINESS 1. Update on Strategic Priorities for Third Quarter of 2020 Assistant City Manager/HR Director Sable introduced the item. Lois Knutson, Administrative Services & Performance Measurement Coordinator gave the staff report. Councilmember Juenemann moved to approve the Strategic Plan Update for Third Quarter of 2020. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 8:32 p.m. Andrea Sindt, City Clerk October 26, 2020 13 City Council Meeting Minutes