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2020-10-12 City Council Meeting Packet
Meeting is also available on Comcast Ch. 16 and streaming vod.maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 12, 2020 Held Remotely Via Conference Call Dial 1-312-626-6799 or 1-888-788-0099 When Prompted Enter Meeting ID: 990 8501 3355 # No Participant ID, Enter # When Prompted Meeting No. 19-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. September 28, 2020 City Council Workshop Minutes 2. September 28, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Commissioner Interviews 4. Resolution for Commissioner Appointments G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Conditional Use Permit Review, TGK Automotive Service, 2545 Conway Avenue East 3. 2020-2021 School Resource Officer Agreement with Independent School District 622 4. Agreement with City of St. Paul and Acceptance of Department of Public Safety Grant Money 5. Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC 6. Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota Fixed Price Fuel Program for 2021 7. Call for Special Meeting to Canvass 2020 General Election Results H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Dennis -McClelland Area Street Improvements, City Project 19-10 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll 2. Schaller Area Pavement Rehabilitation, City Project 19-11 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll 3. County Road B & Arcade Street Improvements, City Project 19-22 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll I. UNFINISHED BUSINESS 1. Woodspring Suites, 1744 County Road D East a. Conditional Use Permit for a Planned Unit Development Amendment Resolution b. Design Review and Comprehensive Sign Plan Resolution J. NEW BUSINESS 1. Off -Sale Intoxicating Liquor License for Hy -Vee Inc. d/b/a Hy -Vee Wine & Spirits, 2515 White Bear Avenue, Suite A17 & A18 2. Resolution Ordering Preparation of Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08 3. Resolution Ordering Preparation of Feasibility Study for Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, September 28, 2020 Held Remotely via Conference Call A. CALL TO ORDER E1 A meeting of the City Council was held remotely via conference call and was called to order at 5:30 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present C. APPROVAL OF AGENDA Councilmember Neblett moved to aaarove the aaenda as submitted. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Commissioner Interviews The following were interviewed for commission appointments: 1. Sheryl Sukolsky 2. Thomas Oszman 3. Jason DeMoe 4. Sarah Burdash 5. Bao Vang 6. Chonburi Lee F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:43 p.m. September 28, 2020 1 City Council Workshop Minutes Packet Page Number 1 of 188 E2 A C. E MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 28, 2020 Held Remotely Via Conference Call Meeting No. 18-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:01 p.m. by Mayor Abrams. Mayor Abrams announced that the HyVee project has been approved. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA City Clean Up Rice-Larpenteur Alliance Event Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. APPROVAL OF MINUTES 1. September 14, 2020 City Council Meeting Minutes Councilmember Juenemann moved to approve the September 14, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming September 28, 2019 City Council Meeting Minutes Packet Page Number 2 of 188 1 E2 events in the community. 2. Council Presentations City Clean Up Councilmember Juenemann informed the residents that October is Fall Clean Up month with Republic Services curbside collection at discount rates; and October 10 is the shredding event to be held at the Public Works Building. Rice-Larpenteur Alliance Event Mayor Abrams gave a recap of the Rice-Larpenteur outdoor event. 3. Resolution of Appreciation for Ann Hutchinson, Lead Naturalist City Manager Coleman gave the report. Councilmember Juenemann read the resolution of appreciation. Ann Hutchinson thanked the council for the resolution and the Nature Center Staff for their service to the City and gave a brief recap of the services the Nature Center provided. Councilmember Juenemann moved to approve the Resolution of Appreciation for Ann Hutchinson, Lead Naturalist. Resolution 20-09-1861 RESOLUTION OF APPRECIATION WHEREAS, Ann Hutchinson was hired as one of the first naturalists for the City of Maplewood, beginning her employment on September 10, 1987; and WHEREAS, Ms. Hutchinson has served faithfully in a naturalist and environmental educator capacity for over 33 years; and WHEREAS, the City Council, Environmental and Natural Resources Commission, and City employees have appreciated her experience, insights, and leadership in the City's environmental education and the operation of the City's Nature Center; and WHEREAS, Ms. Hutchinson has freely shared her knowledge, skills, wit, and abilities during her service with the City; and WHEREAS, Ms. Hutchinson has shown dedication to her duties and has consistently contributed to the betterment of the environment and education of our youth and adults on the importance of being good stewards of the land. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Ann Hutchinson, Lead Naturalist, is hereby extended our gratitude and appreciation for her 33 years of dedicated service. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. September 28, 2019 2 City Council Meeting Minutes Packet Page Number 3 of 188 E2 4. Proclamation of Appreciation for the Maplewood Department of Public Safety Mayor Abrams presented the background information for the proclamation and read the proclamation. Councilmember Juenemann moved to approve the Proclamation of Appreciation for the Maplewood Department of Public Safety. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 5. Commissioner Interviews (continued from Workshop) The following were interviewed for commission appointments: 1. Tyler Hamilton 2. Stephen Today 3. Stacy Yoakiem 4. Kayla Dosser 5. Megan Kysylyczyn G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Neblett moved to approve agenda items G1 -G7. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Neblett moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 249,838.91 $ 282,438.62 $ 241,845.27 Packet Page Number 4 of 188 Checks #106351 thru #106381 dated 09/15/20 Disbursements via debits to checking account dated 09/08/20 thru 09/11/20 Checks #106382 thru #106412 dated 09/22/20 September 28, 2019 City Council Meeting Minutes 3 E2 $ 708,232.17 Disbursements via debits to checking account dated 09/14/20 thru 09/18/20 $ 1,482,354.97 Total Accounts Payable PAYROLL $ 635,009.92 Payroll Checks and Direct Deposits dated 09/11/20 $ 2,243.92 Payroll Deduction check # 99104318 thru # 99104320 dated 09/11/20 $ 637,253.84 Total Payroll $ 2,119,608.81 GRAND TOTAL Seconded by Councilmember Knutson The motion passed. 2. Transfers Between Funds Ayes — All, via roll call Councilmember Neblett moved to approve the transfers dated 9/28/2020 and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 3. Maplewood Historical Society Annual Appropriation Councilmember Neblett moved to approve the annual appropriation of $5,000 to the Maplewood Area Historical Society. Seconded by Councilmember Knutson Ayes— All, via roll call The motion passed. 4. CARES Grant Expenditures Councilmember Neblett moved to approve the CARES Act expenditures, consisting of wages and benefits for 25 employees for the pay period beginning March 1, 2020 through the pay period ending September 11, 2020 in the amount of $1,708,535.91 and COVID-19 related leaves of absence in the amount of $89,028.68 for the same pay periods, for a total of $1,797,564.59 in grant expenditures related to wages and benefits. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 5. Tax Increment Financing and Business Subsidy Agreement for Maple Ridge September 28, 2019 4 City Council Meeting Minutes Packet Page Number 5 of 188 E2 Center Councilmember Neblett moved to approve the Contract for Private Redevelopment with SUSO 4 Mapleridge, LP. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 6. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street Councilmember Neblett moved to approve the Local Lawful Gamblinq permit for the Church of the Presentation of the Blessed Virain Mary on November 14th. 2020 Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 7. Revised Resolution Approving 2020 Pay Rates for Temporary/Seasonal and Casual Part-time Employees Councilmember Neblett moved to approve the revised temporary/seasonal and casual Dart -time Dav rates resolution adiustina the salary ranaes for election Dositions effective July 1, 2020. Resolution 20-09-1862 REVISED 2020 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2020 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $10.00-22.00 per hour Administrative Assistant $10.00-23.00 per hour Background Investigator $25.00-40.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $10.00-15.00 per hour Community Service Officer $14.50-19.50 per hour Election Judge $10.00-16.00 per hour Election Judge - Assistant Chair $10.00-19.00 per hour Election Precinct Chair $10.00-20.00 per hour Election Judge — Area Logistics$10.00-20.00 per hour September 28, 2019 5 City Council Meeting Minutes Packet Page Number 6 of 188 E2 Engineering Aide $10.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance Engineer $14.00-18.00 per hour Fire/EMS Cadet $14.50-19.50 per hour Gardener $12.00-22.00 per hour Intern $10.00-25.00 per hour IT Technician $15.00-20.00 per hour Laborer $10.00-15.00 per hour Office Specialist $10.00-18.00 per hour Receptionist $10.00-16.00 per hour Recreation Instructor/Leader $10.00-32.00 per hour Recreation Official $10.00-30.00 per hour Recreation Worker $10.00-18.00 per hour Vehicle Technician $10.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Knutson Ayes - All, via roll call The motion passed. H. PUBLIC HEARINGS - If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Right of Way Vacation Adjacent to 1351 Frost Avenue a. Public Hearing b. Resolution Vacating Portion of Curve Street north of Frost Avenue and West of Clarence Street Community Development Director Thomson gave the staff report. Mayor Abrams opened the public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the public right-of-way vacation September 28, 2019 6 City Council Meeting Minutes Packet Page Number 7 of 188 E2 resolution for the unused Curve Street right-of-way, north of Frost Avenue and west of Clarence Street. Resolution 20-09-1863 PUBLIC VACATION RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Betty and Michael Schultz have petitioned the Maplewood City Council to vacate the unused Curve Street public right-of-way north of Frost Avenue and west of Clarence Street. 1.03 A hearing notice on said petition was published in the City of Maplewood's official newspaper and written notice was mailed to the property owners within the Gladstone, Ramsey County Plat. 1.02 On September 28, 2020, the City Council held a hearing on such petition, at which time all persons for and against the granting of said petition were heard. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the described Curve Street right-of-way. 2. The vacation is not counter to the public interest. 4.01 Therefore, the city council is in favor of the vacation of the above- described Curve Street right-of-way. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. I. UNFINISHED BUSINESS None September 28, 2019 7 City Council Meeting Minutes Packet Page Number 8 of 188 E2 J. NEW BUSINESS Conditional Use Permit Resolution, Boaters Outlet Exterior Storage, 2000/1986 Rice Street Community Development Director Thomson gave the staff report. Councilmember Knutson moved to approve the resolution for a conditional use permit to allow the exterior storage of boats at 1986 Rice Street for the benefit of Boaters Outlet at 2000 Rice Street. Resolution 20-09-1864 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn Kloskin, owner of Boaters Outlet at 2000 Rice Street, and George Sonnen, owner of McCarron's Pub and Grill at 1986 Rice Street, have applied for a conditional use permit for exterior storage of boats at 1986 Rice Street, for the benefit of Boaters Outlet retail and boat storage facility at 2000 Rice Street; WHEREAS, Section 44-512 (4) of the Business Commercial district states that a conditional use permit may be granted for exterior storage in the Business Commercial district; WHEREAS, this permit applies to the property located at 1986 Rice Street. WHEREAS, the legal description and property identification number of the property is: That part of the West half of the Northwest Quarter (W 1 /2 of NW 1 /4) of Section 18, Township 29 North, Range 22 West, described as follows: Commencing on the West line thereof at a point 473 feet North of the Southwest corner of said West Half of the Northwest Quarter (W 1 /2 of NW 1 /4); thence East 152 feet; thence North 158 feet; thence West 10 feet; thence North 44 feet; thence West 142 feet; thence South 202 feet to the place of beginning; also commencing at a point on the West line of said West half of the Northwest Quarter (W 1 /2 of NW 1 /4) 675 Feet North of the Southwest corner thereof; thence East 470 feet; thence North 100 feet; thence West 470 feet; thence South 100 feet to the point of beginning, Ramsey County, Minnesota PIN 182922230009 WHEREAS, the history of this conditional use permit is as follows: On September 15, 2020, the Planning Commission held a public hearing. The City staff published a notice in the paper and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission also considered the reports and recommendations of City staff. The Planning Commission recommended that the City Council approve this permit. September 28, 2019 8 City Council Meeting Minutes Packet Page Number 9 of 188 E2 2. On September 28, 2020, the City Council considered reports and recommendations of City staff and the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approved the above-described conditional use permit, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the site plan date-stamped August 4, 2020, approved by the City. Staff may approve minor changes. 2. This permit allows Boaters Outlet to use an 8,000 square foot area at 1986 Rice Street for the storage of boats for their retail boat sales and storage business at 2000 Rice Street. 3. Prior to use of the leased storage area, the applicant must obtain the following: a. Fence permit. b. Grading permit. C. Watershed district permit. 4. The proposed use must be substantially started within one year of City Council September 28, 2019 9 City Council Meeting Minutes Packet Page Number 10 of 188 E2 approval or the permit shall become null and void. The City Council may extend this deadline for one year. 5. The City Council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 2. Zoning Map Amendment Ordinance, Single Dwelling Residential (R-1) to Double Dwelling Residential (R-2), 680 Viking Drive Community Development Director Thomson gave the staff report. Councilmember Neblett moved to approve the zoning map amendment ordinance for the Property at 680 Viking Drive from single dwelling residential (R-1) to double dwelling residential (R-2). Ordinance 1015 A ZONING MAP ORDINANCE AMENDMENT REZONING THE PROPERTY AT 680 VIKING DRIVE FROM R1, SINGLE DWELLING RESIDENCE DISTRICT, TO R2, DOUBLE DWELLING RESIDENCE DISTRICT The Maplewood City Council ordains as follows: Section 1. 1.1 The property at 680 Viking Drive is hereby rezoned from R1, single dwelling residence district, to R2, Double Dwelling Residence District. 1.2 The property is legally described as W 75 FT OF E 229.76 FT MOL OF N 487.37 FT MOL OF SW 1/4 OF SE 1/4 (SUBJ TO HWY & ESMTS) IN SEC 8 TN 29 RN 22 1.3 The property identification number for the lot is: 082922430037 Section 2. 2.1 This ordinance is based on the following findings: 1. The proposed change is consistent with the spirit, purpose and intent of the City's Double Dwelling (R2) Zoning District. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the publicwelfare. 4. The proposed change will allow for the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. September 28, 2019 10 City Council Meeting Minutes Packet Page Number 11 of 188 E2 Section 3. This ordinance is effective immediately. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 9:06 p.m. September 28, 2019 11 City Council Meeting Minutes Packet Page Number 12 of 188 Fla CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: Oct. 28 Council Meeting: TBD Nov. 9 Council Meeting: First Hybrid Council Meeting Nov. 12 Special Council Meeting at 4:30 pm: Canvass Election Results Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. Packet Page Number 13 of 188 F3 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Commissioner Interviews Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will be interviewing Lucille Aurelius for an opening on the Heritage Preservation Commission. Lucille was unable to participate in the interviews on September 28, 2020. Recommended Action: Staff recommends that the Council interview the candidate. The suggested questions will be submitted under separate cover to the Council. Recommendation for appointment will be considered later in the meeting. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City's Commissions and Boards provide an opportunity for citizens to become involved in City government and be a part of the decision making process. Background N/A 4ffnrhmnn+c 1. Candidate Application Packet Page Number 14 of 188 F3, Attachment 1 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM Name: ILcC-r lie- et 4u2e-1l4s Date: Personal Information Minnesota State Statute §13.601 states that once an individual is appointed to a public body, the following additional items of data are public: (1) residential address; and (2) either a telephone number or electronic mail address where the appointee can be reached, or both at the request of the appointee. ADDRESS: City �7.�aje�yd zip 1. Please check which Board and/or Commission you are interested in serving? ❑ Housing & Economic Development Commission X Heritage Preservation Commission ❑ Business Representative ❑ Resident ❑ Parks & Recreation Commission ❑ Community Design Review Board ❑ Planning Commission ❑ Environmental & Natural Resources Commission 2. How long have you lived in Maplewood? 3. Will other commitments make regular attendance at meetings difficult? Yes ❑ No 4. Please list specific reasons why you would like to serve on this Board or Commission? 1:�2 2 e see e- T!, e- his o 2 f/ o 1294 7'L z <: i .�.•, . . ,rte% c7 %�. 5. Do you have any sp7cific areas of interest within the Board's or Commission's scope of responsibilities? 6. List any community organizations or activities in which you have recently or are now an active participant. 7-4 Please share any additional comments on why you should be selected by the City Council. -T x1 C�-,,r-51 ', r e72 = 6 , 7y,%, / ��� "". .fi r .e. IQ - hcJ u 7- 7 7,1) /->y ] ii T ! � c? iy �' �- ,!r c Jorma �' �=•v�� s� c �: � /.y� � .' •`- /'—• ,f f.. - I. C= f ,l Ra"– 1, <•. 16 e., /� -��- s % O You may attach a resume or other summary of your background and experience for appointment to this Ca mission THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR TELEPHONE NUMBERS, HOME ADDRESS AND E-MAIL ADDRESS. Return or mail this application to: City of Maplewood, 1830 County Road B East Maplewood, MN 55109 P:\Administration\Commissions\Commission - General lnformation\Boards R.docx Last Updated: 12/6/2019 Packet Page Number 15 of 188 F4 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Resolution for Commissioner Appointments Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: On September 28, 2020 the City Council interviewed eleven candidates for commission openings. There is an additional interview scheduled for tonight's meeting. Since the interviews on September 28th staff was also notified that a current HEDC commissioner is not seeking reappointment, resulting in a total of seven vacancies. Currently there are two openings on the Environmental & Natural Resources Commission, two openings on the Heritage Preservation Commission, two openings on the Housing and Economic Development Commission and one opening on the Planning Commission. Recommended Action: Motion to approve the attached resolution to appoint the candidates to the commissions as indicated below: Environmental & Natural Resources Commission (two openings) Stephen Todey Kayla Dosser term expires September 30, 2023 term expires September 30, 2021 Heritage Preservation Commission (two openings) *Lucille Aurelius term expires April 30, 2023 *Jason DeMoe term expires April 30, 2022 *Note: Recommendation will be modified to reflect the Council approval. Ms. Aurelius is scheduled to be interviewed during the 10/12 meeting. Mr. DeMoe was interviewed on 9/28. Housina & Economic Develo Sarah Burdash Bao Vang Packet Page Number 16 of 188 nt Commission (two openings) term expires September 30, 2023 term expires September 30, 2023 F4 Planning Commission (one opening) Sheryl Sukolsky term expires December 31, 2022 Fiscal Impact: Is There a Fiscal Impact? •,' No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness V Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City's Commissions and Boards provide an opportunity for citizens to become involved in City government and be a part of the decision making process. Background Currently there are seven Commission openings: two openings on the Environmental & Natural Resources Commission, two openings on the Heritage Preservation Commission, two openings on the Housing and Economic Development Commission and one opening on the Planning Commission. The City has advertised and accepted applications from interested individuals. The City Council has interviewed candidates for the commissions. Upon the completion of the interviews Council members ranked the candidates for each opening and submitted their score sheets to staff. The rankings were tallied and staff is recommending the appointments as indicated in the resolution. . Offnnhmanfc 1. Resolution for Appointment 2. Ranking Sheets Packet Page Number 17 of 188 F4, Attachment 1 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Motion to approve the attached resolution to appoint the candidates to the commissions as indicated below: Environmental & Natural Resources Commission (two openings) Stephen Todey Kayla Dosser term expires September 30, 2023 term expires September 30, 2021 Heritage Preservation Commission (two openings) *Lucille Aurelius term expires April 30, 2023 *Jason DeMoe term expires April 30, 2022 *Note: Recommendation will be modified to reflect the Council approval. Housing & Economic Development Commission (two openings) Sarah Burdash Bao Vang Planning Commission (one opening) Sheryl Sukolsky Packet Page Number 18 of 188 term expires September 30, 2023 term expires September 30, 2023 term expires December 31, 2022 F4, Attachment 2 Packet Page Number 19 of 188 N ri N ri Ql O Ln N O l0 l0 N N r -I r -I r -I N N r -I r -I O O H ci M Ln N r-1 N r-1 Ln N M r -I C N CU O L U CO (n C C CU M Ln N r-1 N r -I N M Ln CO CU L M N r -I N r -I 77 Ln M N r -I cbN O U V) V) f6 C > Y r -I N M Ln r -I N N r -I M Ul C C C Ln M r -I N C 'E N r -I Ln N M r -I N N Y L1 C Q O CD V N C C _ O •in O bA '� C W •� n C Y C E E N E N r� M Ln E N �n O N M C CO M O -q U U U C O v L a) E .2 O o Ln M N r -I O N r� E Ln M N Ln E Y V) N fb N U M +' U C Z E r -I M N Ln O r -I N r -I M N Ln CO_ Y cb 0 a U � N W CO E N N i O O Ln R* N M r -I C N r -I R* MLn r -I N (6 •; THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 20 of 188 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: October 6, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 3,115,023.05 Checks #106413 thru #106443 dated 09/22/20 thru 09/29/20 $ 330,452.17 Disbursements via debits to checking account dated 09/21/20 thru 09/25/20 $ 718,312.34 Checks #106444 thru #106462 dated 09/29/20 thru 10/06/20 $ 673,000.10 Disbursements via debits to checking account dated 09/28/20 thru 10/02/20 $ 4,836,787.66 Total Accounts Payable PAYROLL $ 583,492.29 Payroll Checks and Direct Deposits dated 10/02/20 $ 1,421.00 Payroll Deduction check # 99104334 thru # 99104335 dated 10/02/20 $ 584,913.29 Total Payroll $ 5,421,700.95 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 21 of 188 Check Register City of Maplewood 09/24/2020 G1, Attachments Check Date Vendor Description Amount 106413 09/22/2020 05761 YMCA CARES GRANT ALLOCATION FROM EDA 800,000.00 106414 09/29/2020 02324 APPLIED ECOLOGICAL SERVICES HERBICIDE TREATMENT -PRAIRIE FARM 2,411.00 106415 09/29/2020 00687 HUGO'S TREE CARE INC HAZARDOUS TREE REMOVAL AT MNC 350.00 106416 09/29/2020 02728 KIMLEY-HORN &ASSOCIATES INC PROJ 19-10 MCCLELLAND ST IMPROV 808.25 106417 09/29/2020 06084 LINCOLN FINANCIAL GROUP MONTHLY PREMIUM - SEPTEMBER 8,406.27 106418 09/29/2020 00985 METROPOLITAN COUNCIL WASTEWATER - OCTOBER 297,410.22 106419 09/29/2020 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES - AUGUST 37,638.23 09/29/2020 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - AUGUST 7,289.58 09/29/2020 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - AUGUST 683.28 09/29/2020 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - AUGUST 209.04 106420 09/29/2020 05013 YALE MECHANICAL LLC FILTER CLEANING SYSTEM STATION 1 3,300.00 106421 09/29/2020 02880 ZAHL PETROLEUM MAINTENANCE CO FUEL CARDS FOR CITY FLEET 322.00 106422 09/29/2020 05854 ACCELA INC. 2020-2021 SUBSCRIPTION FOR ACCELA 56,672.55 106423 09/29/2020 05638 ARVIG ENTERPRISES INC INSTAL CONDUIT FOR PHONE LINE #14 2,175.00 106424 09/29/2020 04848 AVESIS MONTHLY PREMIUM - OCTOBER 351.27 106425 09/29/2020 06160 AWARDS NETWORK EMPLOYEE RECOGNITION AWARDS 2020 250.00 09/29/2020 06160 AWARDS NETWORK EMPLOYEE RECOGNITION AWARDS 2020 25.00 106426 09/29/2020 05823 CENTURYLINK ANALOG LINE FOR POLICE FAX MACHINE 64.82 106427 09/29/2020 04834 FERGUSON WATERWORKS#2518 DOMED DITCH GRATES 2,095.56 106428 09/29/2020 05572 NEOGOV GOVERN MENTJOBS.COM,INC. CANDIDATE TEXT MESSAGE CAPABILITY 210.00 106429 09/29/2020 05834 US BANCORP GOVT LEASING & FINANCE FIRE TRUCK LEASE PMT 077-0020196-004 112,427.61 09/29/2020 05834 US BANCORP GOVT LEASING & FINANCE AMB LEASE PAYMENT 077-0020196-001 54,758.17 106430 09/29/2020 05328 IDENTISYS INC. SUPPORT AGREEMENT -BADGE PRINTER 751.00 106431 09/29/2020 05425 LHB INC. PROJ 20-06 BLDG 1902 RE -ROOF 4,919.70 106432 09/29/2020 03818 MEDICA MONTHLY PREMIUM - OCTOBER 157,372.12 106433 09/29/2020 06133 NO WAIT INSIDE, LLC NOWAITINSIDE SERVICE 802.30 106434 09/29/2020 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES - AUGUST 4,007.02 106435 09/29/2020 03903 OFFICE OF SECRETARY OF STATE NOTARY COMMISSION-KUCHENMEISTER 120.00 106436 09/29/2020 06111 QUADIENT FINANCE USA, INC. POSTAGE - CITY HALL POSTAGE MACHINE 1,500.00 106437 09/29/2020 02001 CITY OF ROSEVILLE PHONE & IT SUPPORT SRVS - SEPTEMBER 6,230.00 106438 09/29/2020 04256 SHI INTERNATIONAL CORP HP ELITEBOOK 830 LAPTOPS (QTY: 25) 26,993.75 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO 8865 PHONES 26,140.00 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO 8845 PHONES 26,040.00 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO SMARTNET COVERAGE 2020-2021 8,888.00 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO 8865 PHONES 6,790.00 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO ASA FIREPOWER SRVS SUB 20-21 4,407.25 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO 8845 PHONES 2,445.00 09/29/2020 04256 SHI INTERNATIONAL CORP COVERAGE NEW SWITCHES 2020-2021 1,562.00 09/29/2020 04256 SHI INTERNATIONAL CORP CISCO 8845 PHONES 160.00 106439 09/29/2020 01823 ST CROIX RECREATION ENG WOOD FIBER -PLAYGROUND CONT 6,174.00 106440 09/29/2020 05815 UNIVERSAL ATHLETIC SERVICE INC SOCCER NETS 170.48 106441 09/29/2020 05291 VEIT & COMPANY, INC. PROJ 19-10 DENNIS/MCCLELLAND PMT#3 1,440,836.58 106442 09/29/2020 06164 WILD ONES TWIN CITIES CHAPTER WILDFLOWER SIGNS FOR MNC 156.00 106443 09/29/2020 05531 WINDSCAPES BLOW MULCH IN MNC PLAY YARD 700.00 3.115.023.05 31 Checks in this report. Packet Page Number 22 of 188 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 9/21/2020 MN State Treasurer 9/21/2020 Delta Dental 9/21/2020 MN State Treasurer 9/22/2020 MN State Treasurer 9/22/2020 MN Dept of Revenue 9/22/2020 MN Dept of Revenue 9/22/2020 Delta Dental 9/22/2020 Empower - State Plan 9/23/2020 MN State Treasurer 9/24/2020 MN State Treasurer 9/25/2020 MN State Treasurer 9/25/2020 MN Dept of Natural Resources 9/25/2020 Optum Health Description Drivers License/Deputy Registrar Dental Premium State Payroll Tax Drivers License/Deputy Registrar Fuel Tax Sales Tax Dental Premium Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments ►r:r."M 49,383.46 1,996.71 27,540.45 33,289.45 304.95 871.00 925.00 29,021.00 84,428.91 80,482.50 22,012.54 106.20 90.00 330,452.17 Packet Page Number 23 of 188 Check Register City of Maplewood 10/01/2020 G1, Attachments Check Date Vendor Description Amount 106444 09/29/2020 00986 METROPOLITAN COUNCIL MONTHLY SAC - AUGUST 2,460.15 106445 10/06/2020 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD LIVING - SEPTEMBER 6,447.58 106446 10/06/2020 01337 RAMSEY COUNTY -PROP REC & REV MULCH & PERENNIALS FOR NC YARD 149.98 106447 10/06/2020 01574 T A SCHIFSKY & SONS, INC A/C ASPHALT MIXES FOR SPOT PAVING 16,310.48 10/06/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 2,207.66 10/06/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 1,193.32 106448 10/06/2020 01190 XCEL ENERGY ELECTRIC UTILITY 13,601.08 10/06/2020 01190 XCEL ENERGY ELECTRIC UTILITY 1,161.47 10/06/2020 01190 XCEL ENERGY ELECTRIC UTILITY 455.72 10/06/2020 01190 XCEL ENERGY ELECTRIC UTILITY 18.16 10/06/2020 01190 XCEL ENERGY GAS UTILITY 0.42 10/06/2020 01190 XCEL ENERGY GAS UTILITY 0.42 106449 10/06/2020 05761 YMCA EMPLOYEE MEMBERSHIPS - MAY 1,287.00 10/06/2020 05761 YMCA EMPLOYEE MEMBERSHIPS - JUNE 1,287.00 10/06/2020 05761 YMCA EMPLOYEE MEMBERSHIPS - JULY 1,287.00 10/06/2020 05761 YMCA EMPLOYEE MEMBERSHIPS - AUGUST 1,267.00 10/06/2020 05761 YMCA EMPLOYEE MEMBERSHIPS - SEPT 1,135.00 106450 10/06/2020 05972 BHE COMMUNITY SOLAR, LLC COMMUNITY SOLAR GARDEN -JULY 10,811.72 106451 10/06/2020 00279 GEMSTONE PRODUCTS CO., INC. CONCRETE - MCC SIDEWALK REPAIR 602.50 106452 10/06/2020 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-SEP 300.70 106453 10/06/2020 00936 MAPLEWOOD AREA ANNUAL APPROPRIATION 2020 5,000.00 106454 10/06/2020 06056 MIDWEST AQUA CARE, INC. PURPLE LOOSESTRIFE CONTROL 400.00 106455 10/06/2020 01126 NCPERS GROUP LIFE INS. MN MONTHLY PREMIUM - OCTOBER 496.00 106456 10/06/2020 05356 NORTH SUBURBAN ACCESS CORP PRODUCTION SERVICES - AUGUST 838.50 106457 10/06/2020 04092 NORTHWEST ASPHALT, INC. PROJ 19-11 SCHALLER PAVEMENT PMT#3 647,677.99 106458 10/06/2020 00001 ONE TIME VENDOR REFUND M NELSON - TRANS MEDIC 363.04 106459 10/06/2020 00396 MN DEPT OF PUBLIC SAFETY TITLE/REG POLICE FORFEITURE 27.00 106460 10/06/2020 00396 MN DEPT OF PUBLIC SAFETY TITLE/REG POLICE FORFEITURE 27.00 106461 10/06/2020 05338 REPUBLIC SERVICES#923 DISPOSE/RECYCLE ILLEGAL DUMPINGS 1,472.00 106462 10/06/2020 05976 SAFE -FAST, INC. N95 MASKS FOR MILLING OPERATIONS 26.45 718.312.34 19 Checks in this report. Packet Page Number 24 of 188 Settlement Date Payee 9/28/2020 9/28/2020 9/29/2020 9/30/2020 9/30/2020 10/1/2020 10/1/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 10/2/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer US Bank MN State Treasurer US Bank MN State Treasurer Optum Health MN Dept of Natural Resources US Bank VISA One Card* P.E.R.A. U.S. Treasurer ICMA (Vantagepointe) Labor Unions MidAmerica - ING MN State Treasurer Description Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Debt Service payments Drivers License/Deputy Registrar Credit Card Billing Fee Drivers License/Deputy Registrar DCRP & Flex plan payments DNR electronic licenses Purchasing card items P.E.R.A. Federal Payroll Tax Deferred Compensation Union Dues HRA Flex plan State Payroll Tax *Detailed listing of VISA purchases is attached. G1, Attachments Omni int 4,264.20 56,525.30 48,800.66 106,013.65 62,987.50 53,759.17 74.99 26,550.48 135.04 674.99 30,343.46 127,703.02 104,277.13 8,112.00 2,976.03 15,848.34 23,954.14 673,000.10 Packet Page Number 25 of 188 G1, Attachments Transaction Date Posting Date Merchant Name Transaction Amount Name 09/18/2020 09/21/2020 CONTINENTAL SAFETY EQUIP $290.00 DAVE ADAMS 09/12/2020 09/14/2020 AMZN MKTP US*MU08B6UW2 $30.86 REGAN BEGGS 09/18/2020 09/21/2020 OFFICE DEPOT #1090 $162.95 REGAN BEGGS 09/18/2020 09/21/2020 OFFICE DEPOT #1090 $11.04 REGAN BEGGS 09/22/2020 09/23/2020 AMAZON.COM*M49J15AMO $68.51 REGAN BEGGS 09/15/2020 09/16/2020 TIGHTROPE MEDIA SYSTEMS $1,200.00 CHAD BERGO 09/24/2020 09/25/2020 B&H PHOTO 800-606-6969 $254.88 CHAD BERGO 09/23/2020 09/24/2020 UA.COM*888-727-6687 MD $64.43 BRIAN BIERDEMAN 09/18/2020 09/21/2020 THE HOME DEPOT #2801 $15.84 TROY BRINK 09/15/2020 09/16/2020 FRATTALLONES WOODBURY AC $13.60 BRENT BUCKLEY 09/15/2020 09/17/2020 MENARDS MAPLEWOOD MN $124.56 BRENT BUCKLEY 09/16/2020 09/21/2020 MENARDS MAPLEWOOD MN ($31.14) BRENT BUCKLEY 09/22/2020 09/23/2020 CUB FOODS #1599 $35.97 DANIEL BUSACK 09/22/2020 09/23/2020 GRAPHIC DESIGN INC $117.45 DANIEL BUSACK 09/16/2020 09/17/2020 CINTAS CORP $258.30 SCOTT CHRISTENSON 09/16/2020 09/18/2020 MENARDS OAKDALE MN $16.87 SCOTT CHRISTENSON 09/22/2020 09/23/2020 VIKING ELECTRIC -DIST CTR $16.27 SCOTT CHRISTENSON 09/22/2020 09/23/2020 VIKING ELECTRIC -DIST CTR $84.30 SCOTT CHRISTENSON 09/24/2020 09/25/2020 AMAZON.COM*M42HX6771 $35.31 SHAWN CONWAY 09/21/2020 09/22/2020 IN *ENVUE TELEMATICS LLC $520.00 KERRY CROTTY 09/24/2020 09/25/2020 GALLS $2,106.15 KERRY CROTTY 09/23/2020 09/24/2020 NATIONAL REGISTRY EMT $125.00 THOMAS DABRUZZI 09/23/2020 09/24/2020 NATIONAL REGISTRY EMT $125.00 RICHARD DAWSON 09/10/2020 09/14/2020 TALON GRIPS INC $107.32 MICHAEL DUGAS 09/11/2020 09/14/2020 NORTH AMERICAN RESCUE LL $154.49 MICHAEL DUGAS 09/13/2020 09/14/2020 BATTERIES PLUS -#0031 $22.54 MICHAEL DUGAS 09/13/2020 09/14/2020 MINNESOTA COUNTY ATTORNEY $67.50 MICHAEL DUGAS 09/18/2020 09/21/2020 SQ *FOREST LAKE SPORTSMEN $1,080.00 MICHAEL DUGAS 09/16/2020 09/17/2020 TREETOP PRODUCTS CONSOLIT $121.85 EMILY DUNLAP 09/12/2020 09/14/2020 CINTAS CORP $49.99 CASSIE FISHER 09/19/2020 09/21/2020 CINTAS CORP $49.99 CASSIE FISHER 09/12/2020 09/14/2020 PITNEY BOWES PI $150.00 MYCHAL FOWLDS 09/16/2020 09/17/2020 WEB*NETWORKSOLUT IONS $91.97 MYCHAL FOWLDS 09/17/2020 09/17/2020 COMCAST CABLE COMM $4.50 MYCHAL FOWLDS 09/17/2020 09/18/2020 ZOOM.US $472.29 MYCHAL FOWLDS 09/18/2020 09/21/2020 IN *STORMWIND LLC $990.00 MYCHAL FOWLDS 09/21/2020 09/22/2020 CAN*CANONFINANCIAL CFS $331.57 MYCHAL FOWLDS 09/21/2020 09/22/2020 CAN*CANONFINANCIAL CFS $316.84 MYCHAL FOWLDS 09/21/2020 09/22/2020 CAN*CANONFINANCIAL CFS $1,270.57 MYCHAL FOWLDS 09/21/2020 09/22/2020 TMOBILE*POSTPAID TEL $404.47 MYCHAL FOWLDS 09/21/2020 09/23/2020 U.S.INTERNET CORP $394.00 MYCHAL FOWLDS 09/22/2020 09/22/2020 LOFFLER COMPANIES, INC $1,248.18 MYCHAL FOWLDS 09/22/2020 09/23/2020 MAILFINANCE $818.10 MYCHAL FOWLDS 09/23/2020 09/23/2020 COMCAST CABLE COMM $144.71 MYCHAL FOWLDS 09/15/2020 09/16/2020 AMZN MKTP US*M47QLOA91 AM $13.89 NICK FRANZEN 09/15/2020 09/16/2020 AMZN MKTP US*MU7HW47EO $25.49 NICK FRANZEN 09/16/2020 09/17/2020 AMAZON.COM*M49ST9L82 $53.96 NICK FRANZEN 09/18/2020 09/21/2020 DIGICERT INC $688.00 NICK FRANZEN 09/23/2020 09/24/2020 FERGUSON WTRWRKS #2518 ($269.52) MARK HAAG 09/23/2020 09/24/2020 FERGUSON WTRWRKS #2518 $269.52 MARK HAAG 09/15/2020 09/16/2020 LTG POWER EQUIPMENT $130.76 TAMARA HAYS 09/15/2020 09/16/2020 HAMLINE UNIV $1,395.00 TAMARA HAYS 09/15/2020 09/16/2020 HAMLINE UNIV $38.36 TAMARA HAYS 09/16/2020 09/18/2020 THE HOME DEPOT #2801 $35.79 TAMARA HAYS 09/17/2020 09/21/2020 THE TAVERN GRILL - WOODBU $75.67 ANN HUTCHINSON 09/11/2020 09/14/2020 DALCO ENTERPRISES $459.00 DAVID JAHN Packet Page Number 26 of 188 G1, Attachments 09/11/2020 09/14/2020 AMZN MKTP US*M449834X1 AM $23.98 DAVID JAHN 09/16/2020 09/17/2020 AMZN MKTP US AMZN.COM/BIL ($5.99) DAVID JAHN 09/17/2020 09/18/2020 STATE SUPPLY $45.00 DAVID JAHN 09/24/2020 09/25/2020 AMZN MKTP US*M49T02QR2 $88.17 DAVID JAHN 09/15/2020 09/17/2020 THE HOME DEPOT #2801 $28.89 JOE JENSEN 09/14/2020 09/16/2020 OFFICE DEPOT #1090 $51.36 ELIZABETH JOHNSON 09/17/2020 09/21/2020 OFFICE DEPOT #1090 $66.67 LOIS KNUTSON 09/17/2020 09/21/2020 OFFICE DEPOT #5101 $13.14 LOIS KNUTSON 09/21/2020 09/23/2020 OFFICE DEPOT #1090 $32.39 LOIS KNUTSON 09/11/2020 09/14/2020 MENARDS MAPLEWOOD MN $12.07 ERIC KUBAT 09/11/2020 09/14/2020 PEAVEY CORP. $149.25 JASON KUCHENMEISTER 09/23/2020 09/24/2020 AMAZON.COM*M43QZ2110 AMZN $27.75 JASON KUCHENMEISTER 09/25/2020 09/25/2020 ULINE *SHIP SUPPLIES $330.81 JASON KUCHENMEISTER 09/12/2020 09/14/2020 AIRGAS USA, LLC $94.23 STEVE LUKIN 09/15/2020 09/16/2020 ASPEN MILLS $1,378.95 STEVE LUKIN 09/15/2020 09/16/2020 ASPEN MILLS $61.80 STEVE LUKIN 09/16/2020 09/17/2020 OVERHEAD DOOR COMPANY OF $736.85 STEVE LUKIN 09/17/2020 09/18/2020 AMZN MKTP US*M44GP5P51 $21.45 STEVE LUKIN 09/21/2020 09/23/2020 IAAI $190.00 STEVE LUKIN 09/22/2020 09/23/2020 GALLS $43.00 STEVE LUKIN 09/24/2020 09/25/2020 ASPEN MILLS $61.80 STEVE LUKIN 09/11/2020 09/14/2020 BOUND TREE MEDICAL LLC $688.80 MICHAEL MONDOR 09/14/2020 09/15/2020 NACCME $1,568.00 MICHAEL MONDOR 09/16/2020 09/17/2020 NACCME $349.00 MICHAEL MONDOR 09/17/2020 09/18/2020 NACCME ($5,292.00) MICHAEL MONDOR 09/23/2020 09/23/2020 AMAZON.COM*M48A07000 AMZN $130.68 MICHAEL MONDOR 09/23/2020 09/23/2020 AMZN MKTP US*M40008S51 $38.45 MICHAEL MONDOR 09/11/2020 09/14/2020 CINTAS CORP $73.95 BRYAN NAGEL 09/21/2020 09/22/2020 AMZN MKTP US*M41LJ58U1 $49.99 MICHAEL NYE 09/24/2020 09/25/2020 AMZN MKTP US*M46Q70GK0 $143.92 MICHAEL NYE 09/14/2020 09/16/2020 BOUND TREE MEDICAL LLC $309.84 KENNETH POWERS 09/18/2020 09/21/2020 BOUND TREE MEDICAL LLC $211.80 KENNETH POWERS 09/11/2020 09/14/2020 LTG POWER EQUIPMENT $260.08 STEVEN PRIEM 09/11/2020 09/14/2020 POMP S TIRE #021 $144.00 STEVEN PRIEM 09/14/2020 09/15/2020 CARPENTERS SMALL ENG $7.89 STEVEN PRIEM 09/14/2020 09/15/2020 FACTORY MTR PTS #19 $266.55 STEVEN PRIEM 09/14/2020 09/15/2020 0391-AUTOPLUS $29.84 STEVEN PRIEM 09/14/2020 09/16/2020 MENARDS MAPLEWOOD MN $33.69 STEVEN PRIEM 09/15/2020 09/16/2020 COMOLUBE AND SUPPLIES INC $76.03 STEVEN PRIEM 09/15/2020 09/17/2020 AN FORD WHITE BEAR LAK $22.11 STEVEN PRIEM 09/16/2020 09/17/2020 AN FORD WHITE BEAR LAK $50.77 STEVEN PRIEM 09/17/2020 09/21/2020 AN FORD WHITE BEAR LAK $50.77 STEVEN PRIEM 09/18/2020 09/21/2020 RESTORATION AND REPAIR $350.00 STEVEN PRIEM 09/21/2020 09/23/2020 AN FORD WHITE BEAR LAK $79.20 STEVEN PRIEM 09/21/2020 09/23/2020 AN FORD WHITE BEAR LAK $425.77 STEVEN PRIEM 09/22/2020 09/23/2020 POMP S TIRE #021 $145.02 STEVEN PRIEM 09/22/2020 09/23/2020 EMERGENCY AUTO TECH $78.54 STEVEN PRIEM 09/22/2020 09/23/2020 FACTORY MTR PTS #19 $229.64 STEVEN PRIEM 09/22/2020 09/23/2020 MACQUEEN EQUIPMENT GROUP $78.30 STEVEN PRIEM 09/22/2020 09/23/2020 COMOLUBE AND SUPPLIES INC $181.69 STEVEN PRIEM 09/22/2020 09/24/2020 METRO PRODUCTS INC $31.04 STEVEN PRIEM 09/24/2020 09/25/2020 PIONEER RIM AND WHEEL COM $122.71 STEVEN PRIEM 09/24/2020 09/25/2020 TRI-STATE BOBCAT $46.05 STEVEN PRIEM 09/15/2020 09/16/2020 PIONEER PRESS ADV $3,120.00 TERRIE RAMEAUX 09/13/2020 09/14/2020 AMAZON.COM*MU3L47DG0 $26.24 MICHAEL RENNER 09/14/2020 09/15/2020 AMZN MKTP US*MU3WK7KX0 $563.47 MICHAEL RENNER 09/16/2020 09/17/2020 AMZN MKTP US*M49O76Z12 $155.69 MICHAEL RENNER Packet Page Number 27 of 188 G1, Attachments 09/20/2020 09/21/2020 AMAZON.COM*M48D65HE1 $41.85 MICHAEL RENNER 09/20/2020 09/21/2020 AMZN MKTP US*M40W42Z90 $19.31 MICHAEL RENNER 09/22/2020 09/22/2020 AMZN MKTP US*M415V1TS0 $80.48 MICHAEL RENNER 09/23/2020 09/24/2020 USDA APHIS ACT HLDR $6.29 AUDRA ROBBINS 09/23/2020 09/24/2020 MN RECREATION AND PARKA $125.00 AUDRA ROBBINS 09/11/2020 09/14/2020 DLX FOR SMALLBUSINESS $111.96 JOSEPH RUEB 09/17/2020 09/18/2020 FASTENAL COMPANY 01MNT11 $147.93 ROBERT RUNNING 09/15/2020 09/17/2020 THE HOME DEPOT #2801 $165.88 JASON SAKRY 09/15/2020 09/16/2020 PIONEER PRESS ADV $971.37 DEB SCHMIDT 09/18/2020 09/21/2020 PIONEER PRESS ADV $252.84 DEB SCHMIDT 09/10/2020 09/14/2020 ON SITE SANITATION INC $201.00 SCOTT SCHULTZ 09/11/2020 09/14/2020 HIRSHFIELDS - 14 - MAPLEW $75.14 SCOTT SCHULTZ 09/16/2020 09/17/2020 CINTAS CORP $124.25 SCOTT SCHULTZ 09/16/2020 09/17/2020 CINTAS CORP $55.42 SCOTT SCHULTZ 09/16/2020 09/17/2020 CINTAS CORP $54.59 SCOTT SCHULTZ 09/16/2020 09/17/2020 CINTAS CORP $37.08 SCOTT SCHULTZ 09/11/2020 09/14/2020 FACTORYOUTLETSTORE LLC $169.77 JOE SHEERAN 09/19/2020 09/21/2020 FACEBK L52EAVWAC2 $14.74 JOE SHEERAN 09/11/2020 09/14/2020 USPS PO 2683450015 $7.50 MICHAEL SHORTREED 09/11/2020 09/14/2020 EMERGENCY AUTO TECH $187.00 MICHAEL SHORTREED 09/16/2020 09/17/2020 BLINDS.COM #2150 $403.82 MICHAEL SHORTREED 09/17/2020 09/18/2020 FEDEX 940516621893 $5.36 MICHAEL SHORTREED 09/18/2020 09/21/2020 FEDEX 396900037165 $12.85 MICHAEL SHORTREED 09/18/2020 09/21/2020 U.S. DIARY $340.09 MICHAEL SHORTREED 09/24/2020 09/25/2020 IN *BRODIN STUDIOS, INC. $452.00 MICHAEL SHORTREED 09/16/2020 09/17/2020 BCA TRAINING EDUCATION $375.00 PAUL THIENES 09/16/2020 09/17/2020 BCA TRAINING EDUCATION $375.00 PAUL THIENES 09/22/2020 09/23/2020 PIONEER PRESS CIRC $10.00 JEFF THOMSON 09/11/2020 09/14/2020 BOUND TREE MEDICAL LLC $367.90 ERIC ZAPPA $30,343.46 Packet Page Number 28 of 188 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 10/02/20 ABRAMS, MARYLEE 560.80 10/02/20 JUENEMANN, KATHLEEN 493.60 10/02/20 KNUTSON, WILLIAM 493.60 10/02/20 NEBLETT, SYLVIA 493.60 10/02/20 SMITH, BRYAN 493.60 10/02/20 COLEMAN, MELINDA 6,835.20 10/02/20 KNUTSON, LOIS 3,403.95 10/02/20 SABLE, MICHAEL 5,335.59 10/02/20 CHRISTENSON, SCOTT 2,443.53 10/02/20 DOUGLASS, TOM 2,582.76 10/02/20 JAHN, DAVID 2,569.88 10/02/20 HERZOG, LINDSAY 2,327.75 10/02/20 RAMEAUX, THERESE 3,766.81 10/02/20 DEBILZAN, JUDY 2,590.49 10/02/20 OSWALD, BRENDA 2,718.41 10/02/20 PAULSETH, ELLEN 5,912.55 10/02/20 RUEB, JOSEPH 4,596.12 10/02/20 ARNOLD, AJLA 2,293.82 10/02/20 BEGGS, REGAN 2,314.59 10/02/20 COLE, DEBORAH 3,726.33 10/02/20 EVANS, CHRISTINE 2,319.20 10/02/20 LARSON, MICHELLE 1,992.13 10/02/20 SINDT, ANDREA 3,941.09 10/02/20 ABRAHAM, JOSHUA 2,685.79 10/02/20 AMAH-CLARKE, ALFREDA 1,916.80 10/02/20 HANSON, MELISSA 2,105.60 10/02/20 HOCKBEIN, JUDY 1,038.20 10/02/20 KRAMER, PATRICIA 1,326.03 10/02/20 MOY, PAMELA 1,882.48 10/02/20 OLSON, THOMAS 1,768.80 10/02/20 OSTER, ANDREA 2,323.82 10/02/20 VITT, JULIANNE 1,280.23 10/02/20 WEAVER, KRISTINE 3,499.78 10/02/20 WINKELMAN, JULIA 773.85 10/02/20 BJORNSTAD, MYRON 40.00 10/02/20 JOHANNESSEN, JUDITH 40.00 10/02/20 MAHRE, GERALDINE 40.00 10/02/20 MENGEL, MARY 576.00 10/02/20 WALKER, MARGARET 88.00 10/02/20 ABDI, DAUD 2,343.26 10/02/20 ABEL, CLINT 3,653.52 10/02/20 ALDRIDGE, MARK 3,823.46 10/02/20 BAKKE, LONN 3,882.48 10/02/20 BARTZ, PAUL 227.75 10/02/20 BELDE, STANLEY 4,316.28 10/02/20 BENJAMIN, MARKESE 3,620.92 10/02/20 BERGERON, ASHLEY 3,507.91 10/02/20 BIERDEMAN, BRIAN 4,893.22 10/02/20 BURT-MCGREGOR, EMILY 3,107.26 10/02/20 BUSACK, DANIEL 4,893.22 G1, Attachments Exp Reimb, Severance, Conversion incl in Amount 40.25 Packet Page Number 29 of 188 10/02/20 COLEMAN, ALEXANDRA 3,052.11 10/02/20 CONDON, MITCHELL 3,038.50 10/02/20 CROTTY, KERRY 4,839.20 10/02/20 DEMULLING, JOSEPH 4,212.96 10/02/20 DUGAS, MICHAEL 6,729.23 10/02/20 FISHER, CASSANDRA 2,702.59 10/02/20 FORSYTHE, MARCUS 3,580.79 10/02/20 FRITZE, DEREK 4,327.89 10/02/20 GABRIEL, ANTHONY 4,029.36 10/02/20 GEISELHART, BENJAMIN 2,343.26 10/02/20 HAWKINSON JR, TIMOTHY 3,989.23 10/02/20 HENDRICKS, JENNIFER 2,060.00 10/02/20 HER, PHENG 3,905.43 10/02/20 HOEMKE, MICHAEL 376.98 10/02/20 JOHNSON, KEVIN 4,458.92 10/02/20 KANDA, MADELINE 2,401.32 10/02/20 KHARFL, RAM 282.75 10/02/20 KIM, WINSTON 2,643.56 10/02/20 KONG, TOMMY 3,686.38 10/02/20 KORAN, MARIE 2,103.39 10/02/20 KROLL, BRETT 3,788.91 10/02/20 KUCHENMEISTER, JASON 1,891.20 10/02/20 LANGNER, TODD 4,326.27 10/02/20 LENERTZ, NICHOLAS 3,323.78 10/02/20 LYNCH, KATHERINE 3,515.90 10/02/20 MARINO, JASON 3,924.62 10/02/20 MCCARTY, GLEN 4,027.48 10/02/20 MCKENZIE, JONATHAN 348.00 10/02/20 METRY, ALESIA 432.50 10/02/20 MICHELETTI, BRIAN 3,549.61 10/02/20 MURRAY, RACHEL 3,088.50 10/02/20 NADEAU, SCOTT 5,992.05 10/02/20 NYE, MICHAEL 4,378.49 10/02/20 OLSON, JULIE 3,957.48 10/02/20 PARKER, JAMES 4,164.12 10/02/20 PEREZ, GUSTAVO 2,952.14 10/02/20 PETERS, DANIEL 3,547.17 10/02/20 SALCHOW, CONNOR 2,682.53 10/02/20 SHEA, STEPHANIE 2,225.79 10/02/20 SHORTREED, MICHAEL 5,157.79 10/02/20 SPARKS, NICOLLE 2,715.54 10/02/20 STARKEY, ROBERT 3,494.25 10/02/20 STEINER, JOSEPH 5,016.48 10/02/20 STOCK, AUBREY 2,737.76 10/02/20 SWETALA, NOAH 2,694.62 10/02/20 TAUZELL, BRIAN 4,301.71 10/02/20 THAO, JAY 449.50 10/02/20 THIENES, PAUL 4,378.49 10/02/20 WENZEL, JAY 3,971.86 10/02/20 WIETHORN, AMANDA 1,885.69 10/02/20 XIONG, KAO 3,670.61 10/02/20 XIONG, TUOYER 2,670.11 10/02/20 ZAPPA, ANDREW 3,528.63 10/02/20 BARRETTE, CHARLES 3,560.03 10/02/20 BAUMAN, ANDREW 3,308.29 10/02/20 BEITLER, NATHAN 3,037.43 10/02/20 CAMPBELL, MACLANE 406.00 10/02/20 CONWAY, SHAWN 4,258.86 10/02/20 CRAWFORD JR, RAYMOND 3,710.56 10/02/20 CRUMMY, CHARLES 3,037.43 10/02/20 DABRUZZI, THOMAS 3,124.84 Packet Page Number 30 of 188 G1, Attachments G1, Attachments 10/02/20 DANLEY, NICHOLAS 3,307.50 10/02/20 DAVISON, BRADLEY 3,224.13 10/02/20 DAWSON, RICHARD 4,205.77 10/02/20 HAGEN, MICHAEL 2,998.71 10/02/20 HALWEG, JODI 3,427.14 10/02/20 HAWTHORNE, ROCHELLE 3,852.44 10/02/20 KUBAT, ERIC 3,795.22 10/02/20 LANDER, CHARLES 3,366.48 10/02/20 LO, CHING 1,451.41 10/02/20 LUKIN, STEVEN 5,667.35 10/02/20 MALESKI, MICHAEL 2,874.18 10/02/20 MARTIN, MICHAEL 2,874.18 10/02/20 MCGEE, BRADLEY 3,145.91 10/02/20 MERKATORIS, BRETT 3,190.78 10/02/20 MONDOR, MICHAEL 5,474.97 10/02/20 NEILY, STEVEN 3,695.67 10/02/20 NIELSEN, KENNETH 3,114.87 10/02/20 NOVAK, JEROME 3,719.45 10/02/20 POWERS, KENNETH 5,097.65 10/02/20 SEDLACEK, JEFFREY 3,554.76 10/02/20 STREFF, MICHAEL 3,554.76 10/02/20 WARDELL, JORDAN 2,649.68 10/02/20 ZAPPA, ERIC 3,295.31 10/02/20 CORTESI, LUANNE 2,316.89 10/02/20 JANASZAK, MEGHAN 534.36 10/02/20 BRINK, TROY 2,903.50 10/02/20 BUCKLEY, BRENT 2,635.99 10/02/20 EDGE, DOUGLAS 2,682.92 10/02/20 JONES, DONALD 2,640.61 10/02/20 MEISSNER, BRENT 2,635.99 10/02/20 MLODZIK, JASON 2,076.90 10/02/20 NAGEL, BRYAN 4,631.80 10/02/20 OSWALD, ERICK 2,963.02 10/02/20 RUNNING, ROBERT 3,031.54 10/02/20 TEVLIN, TODD 2,638.30 10/02/20 ZAHNOW, LANCE 2,059.39 10/02/20 BURLINGAME, NATHAN 4,108.25 10/02/20 DUCHARME, JOHN 3,343.02 10/02/20 ENGSTROM, ANDREW 3,365.90 10/02/20 JAROSCH, JONATHAN 4,508.31 10/02/20 LINDBLOM, RANDAL 4,142.14 10/02/20 LOVE, STEVEN 5,850.67 10/02/20 STRONG, TYLER 3,032.00 10/02/20 ZIEMAN, SCOTT 88.00 10/02/20 HAYS, TAMARA 2,582.50 10/02/20 HINNENKAMP, GARY 3,039.02 10/02/20 NAUGHTON, JOHN 2,638.30 10/02/20 ORE, JORDAN 2,582.50 10/02/20 SAKRY, JASON 2,394.50 10/02/20 STOKES, KAL 2,031.51 10/02/20 HUTCHINSON, ANN 3,263.77 10/02/20 DUNLAP, EMILY 2,983.95 1,974.32 10/02/20 JOHNSON, ELIZABETH 2,340.99 10/02/20 KROLL, LISA 2,323.20 10/02/20 KUCHENMEISTER, GINA 2,285.60 10/02/20 THOMSON, JEFFREY 5,145.50 10/02/20 FINWALL, SHANN 4,190.82 10/02/20 MARTIN, MIKE 4,221.93 10/02/20 DREWRY, SAMANTHA 2,885.79 10/02/20 SWAN, DAVID 3,401.91 10/02/20 WEIDNER, JAMES 3,209.79 Packet Page Number 31 of 188 10/02/20 WESTLUND, RONALD 2,343.39 10/02/20 WELLENS, MOLLY 3,117.86 10/02/20 REININGER, RUSSELL 2,623.40 10/02/20 BRENEMAN, NEIL 3,272.61 10/02/20 GORACKI, GERALD 85.00 10/02/20 LO, SATHAE 350.00 10/02/20 ROBBINS, AUDRA 5,017.58 10/02/20 BERGO, CHAD 3,785.10 10/02/20 SCHMITZ, KEVIN 2,366.25 10/02/20 SHEERAN JR, JOSEPH 4,111.24 10/02/20 ADAMS, DAVID 2,562.96 10/02/20 HAAG, MARK 2,903.50 10/02/20 JENSEN, JOSEPH 2,533.69 10/02/20 SCHULTZ, SCOTT 4,601.89 10/02/20 WILBER, JEFFREY 2,516.19 10/02/20 PRIEM, STEVEN 2,965.41 10/02/20 WOEHRLE, MATTHEW 2,929.72 10/02/20 XIONG, BOON 2,521.69 10/02/20 FOWLDS, MYCHAL 4,900.18 10/02/20 FRANZEN, NICHOLAS 4,318.58 10/02/20 GERONSIN, ALEXANDER 3,445.32 10/02/20 RENNER, MICHAEL 3,114.40 583,492.29 Packet Page Number 32 of 188 G1, Attachments G2 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, TGK Automotive Service, 2545 Conway Avenue East Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for TGK Automotive Service located at 2545 Conway Avenue East is due for its annual review. Recommended Action: Motion to approve the CUP review for TGK Automotive Service's building expansion at 2545 Conway Avenue East for one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit for the construction of a 1,952 -square foot building addition to the existing automotive service building located at 2545 Conway Avenue East on October 14, 2019. As part of the conditions of approval, the applicant was required to commence construction within one year of council approval or the permit will be voided, unless it was extended by the city council. Packet Page Number 33 of 188 G2 Construction of the building addition is nearly complete and is expected to be finished up later this fall. Staff recommends reviewing this CUP again in one year to ensure all conditions of approval continue to be met after the project has been completed. Reference Information Site Description Site Size: 0.58 acres Existing Land Use: Motor Vehicle Maintenance Garage Surrounding Land Uses North: 3M Company South: Conway Avenue and 3M Company East: Qwest West: 3M Company Planning Existing Land Use: Commercial (C) Existing Zoning: Business Commercial (BC) Attachments 1. Overview Map 2. Site Plan 3. Building Plans 4. October 14, 2019 City Council Minutes Packet Page Number 34 of 188 TGK Automotive 2545 Conway Avenue East Z V—"", City of Maplewood Maplewood G2, Attachment 1 August 28, 2019 JUL)JUL I r'cll l:Cl 0 240 Feet s *. Source: Cit of Maplewood, Ramsey Count L Packet Page Number 35 of 188 G2, Attachment 2 E Packet Page Number 36 of 188 4 1332115 N01-21VO Kpi [g 9£o S� �3 £w 5p'u3� «° A; 3�aad�w9=wwa. 3 �p �a$ € 6TTSS NW'OOOM3ldVW '9 DAV AVMNOO SbSZ NOIIIGGV SASIIVIJ3dS 3AIlOwoinv ma O a¢ U N Q ! NV-ld 31IS 3 a o 0 a o a E Packet Page Number 36 of 188 4 1332115 N01-21VO Kpi [g 9£o S� �3 £w 5p'u3� «° A; 3�aad�w9=wwa. 3 �p �a$ GTTSS NU'OOOM3ldVW r 3 ]AV AVMNOJ SOSZ .. MOIlIOOtl - S1SIWIJ3dS 3AIlOWOiny Afll I F � $ o SNOIIVA313 IIOII131X3 1 r 1 Packet Page Number 37 of 188 I � 1 r Packet Page Number 37 of 188 G2, Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 14, 2019 City Hall, Council Chambers Meeting No. 19-19 G. CONSENT AGENDA 13. TGK Automotive Service, 2545 Conway Avenue East a. Conditional Use Permit Resolution b. Setback Variance Resolution c. Design Review Councilmember Juenemann moved to approve the conditional use permit resolution for a motor vehicle maintenance garage at 2545 Conway Avenue East which is within the business commercial zoning district. Resolution 19-10-37 Conditional Use Permit Resolution WHEREAS, TGK Automotive Specialists, owner of the property located at 2545 Conway Avenue East, has applied for a conditional use permit for its motor vehicle maintenance garage within the Business Commercial (BC) district. WHEREAS, this permit applies to the property located at 2545 Conway Avenue East. The legal description of the property is: The South 205 feet of the West 188.84 feet of the South 2/3 of the West 1/2 of the East 3/4 of the Southwest 1/4 of the Northeast 1/4 of Section 36, Township 29, Range 22, Ramsey County, Minnesota WHEREAS, the history of this conditional use permit is as follows: On September 17, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2. On October 14, 2019, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: Packet Page Number 38 of 188 G2, Attachment 4 The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall not park on the grass or landscaped areas 5. All activity shall be confined to the site. There shall be no loading or unloading of vehicles on the street rights-of-way. All employees must park within the site. No employee parking is allowed on any nearby public streets. 6. The motor vehicle maintenance garage shall not store damaged vehicles on the site except in the building. Packet Page Number 39 of 188 G2, Attachment 4 7. The motor vehicle maintenance garage shall not store any tires, vehicle parts, garbage, trash, waste materials or other debris outside. All such storage must be inside the building or in approved enclosure. 8. The motor vehicle maintenance garage shall ensure that all vehicle repair, assembly, disassembly and maintenance is done within the enclosed building. 9. The site shall install needed security lighting and cameras. 10. Comply with all city ordinance requirements for signage and parking. Seconded by Councilmember Neblett Ayes — All The motion passed. Councilmember Juenemann moved to approve the setback variance resolution for a motor vehicle maintenance garage at 2545 Conway Avenue East which allows a 48 -foot variance from the city's setback requirements. Resolution 19-10-38 Setback Variance Resolution WHEREAS, TGK Automotive Specialists, owner of the property located at 2545 Conway Avenue East, has, applied for a 48 -foot setback variance to build an addition to its motor vehicle maintenance garage building near residential properties the city has planned for residential use. The property is setback 302 feet from the nearest residential property line. WHEREAS, Section 44-512(8)(c) requires motor vehicle maintenance garages be setback 350 feet of any property that the city is planning for residential use. WHEREAS, the applicant's property is setback 302 feet from property that the city is planning for residential use. WHEREAS, this variance applies to the property located at 2545 Conway Avenue East. The legal description of the property is: The South 205 feet of the West 188.84 feet of the South 2/3 of the West 1/2 of the East 3/4 of the Southwest 1/4 of the Northeast 1/4 of Section 36, Township 29, Range 22, Ramsey County, Minnesota WHEREAS, the history of this variance is as follows: On September 17, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the variance. Packet Page Number 40 of 188 G2, Attachment 4 2. On October 14, 2019, the city council discussed the variance. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above described variance for the following reasons: The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since this property has been used as a motor vehicle maintenance garage for 57 years. 2. The existing and future use of the property is consistent with the commercial classification of the Maplewood Comprehensive Plan. 3. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city's requirement that motor vehicle maintenance garages be setback 350 foot from properties the city has planned for residential. 4. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the setback requirement stipulated by the ordinance would prohibit the addition to the motor vehicle maintenance garages on this site. Seconded by Councilmember Neblett Ayes — All The motion passed. Councilmember Juenemann moved to approve the design plans date-stamped September 4, 2019 for the 1,952 square foot building addition to the site located at 2545 Conway Avenue East. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated September 4, 2019. 4. Prior to the issuance of a building permit, the applicant shall submit for staff approval a revised site plan showing all non -accessible parking spaces being at least nine feet, six inches in width. 5. Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior site improvements. Staff shall determine the dollar amount of the escrow. 6. All work shall follow the approved plans. The director of community development may approve minor changes. 7. The applicant shall fix the existing light standards. 8. The existing damaged panels shall be fixed on the south side of the building. Seconded by Councilmember Neblett Ayes — All The motion passed. Packet Page Number 41 of 188 G3 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Police Chief/Public Safety Director PRESENTER: Scott Nadeau AGENDA ITEM: 2020 - 2021 School Resource Officer Agreement with Independent School District 622 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is requested to sign the contract with North St. Paul -Maplewood -Oakdale School District 622 to provide School Resource Officer services. Recommended Action: Motion to approve the 2020 — 2021 School Resource Officer Agreement with Independent School District 622. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Council approval is required to sign the agreement. Background For the past several decades, the Maplewood Police Department has provided School Resource Officer services to School District 622. The school district in return has paid the City of Maplewood part of the salary costs for the officer assigned to the position. The city is responsible to pay the officer's salary, benefits and training costs, and the school district will contribute $74,160 to the city for those costs. Attachments 1. School District 622 School Resource Officer Agreement 2020-2021 Packet Page Number 42 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow SCHOOL RESOURCE OFFICER AGREEMENT This School Resource Officer Agreement (the "Agreement") dated September 1, 2020 is by and between the City of Maplewood and Independent School District 622. RECITALS WHEREAS, the School District and the City are both corporate bodies politic under the Laws of the State of Minnesota: and WHEREAS, both the City and District desire to enter this agreement for the provision of law enforcement services by Maplewood to the District: and WHEREAS, this Agreement is authorized and provided for by Minnesota Statutes 471.59. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained in this Agreement, the School District and City agree as follows: 1. Purpose The City and School District will collaborate on a law enforcement services provided by a School Resource Officer. Both the City and School District have determined that the law enforcement provided by the SRO is beneficial to school and community safety and promotes collaboration between the City, District, parents and students. This Agreement is intended, in part, to set forth the terms and conditions, to create, fund, and implement the position of a police School Resource Officer ("SRO"). The SRO reports to Maplewood designated Police Supervisor in collaboration with school administrators. 2. Job Duties The SRO will work towards carrying out the mission of the Maplewood Police Department within the school community as per the City's job description. The SRO will act in their capacity and authority as a Police Officer for the City of Maplewood Police Department to provide a safe learning environment, to prevent crime, and to investigate and solve crimes. Packet Page Number 43 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow 3. Funding -SRO Program The City is responsible for hiring the SRO and paying his or her salary- benefits and training costs and the District will contribute $74,160 to the city for those costs. Overtime for special events that may be required for the safety of students, staff, and visitors to School District facilities. 4. Services a. The City shall provide the services of one primary police officer to assist the School District. The School District agrees to provide adequate office space, telephone access, computer and printer for use by the SRO(s). The SRO will be on duty during regular school hours in the school district during all student contact days and also comply with the City of Maplewood job description. While on duty with the school district, the SRO is primarily engaged in school district services; however, the Police Chief has the authority to redeploy the SRO should a specific emergency or public safety necessity require such deployment. The SRO will respond to calls to all schools in the City of Maplewood although maybe based primarily at one school in the city. b. Selection of SRO. The City will assign someone who already is currently employed by the City to the SRO position and the District will provide input on the assignment with the Chief having final authority to select the SRO. The City of Maplewood has the authority of determining the rotation of the SRO assignment. c. Dress Code: The SRO may wear Police Department issued uniform or civilian clothing attire in compliance with the Police Department Uniforms and Appearance Policy. 5. Performance Issues The School District shall promptly report to the Chief of Police any issues or concerns it has regarding the assigned officer's work performance. The School District may also provide annual input to the Chief of Police regarding the officer's work performance. 6. Incidents Incidents occurring on or about school premises that require police intervention should be primarily investigated by the SRO. The assigned and/or participating officer shall prepare Packet Page Number 44 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow customary police incident report(s) and perform investigations in accord with Maplewood Police Department Policy and Procedure. 7. School Discipline Rules The SRO shall not enforce any school disciplinary rules or policies. 8. Coordinating Representatives Representatives of the City, the Police Department and School District will meet as necessary to discuss, coordinate and recommend revisions, if necessary, to the SRO services/agreement. 9. Payment The City shall provide billing statements to the School district for services provided herein on a semi-annual basis on June 30 and January 1 of each year. Such statements will be due and payable by the School District to the City no more than thirty (30) days after receipt of the same. The billing to the School district shall be done so in arrears of service provision (January billing shall cover the immediately preceding period of July 1 through December 31). 10. Term This Agreement shall commence on the Vt day of September 2020, and shall end on the 31st day of August 2021. 11. Independent Contractor The City, through its Chief of Police, will remain free to exercise judgment in this Agreement. The City acknowledges that no withholding for state or federal benefits or taxes will be made from the payments due to the City by the School District. The City also acknowledges that it has the sole obligation to comply with state, local and federal tax provisions with regard to these services and the employees hired by the City to perform services described herein, including workers' compensation laws. 12. Scheduling The SRO will be on duty during regular school hours in the school district all days while school is in session and also comply with the City of Maplewood job description. During non -student contact days during the school year and during the summer months, the Chief of Police will determine the SRO's schedule. Packet Page Number 45 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow Overtime: As requested by the school district with the approval of the Chief of Police and/or his/her Designee, the SRO is authorized to work special events (prom, homecoming, school dances, special athletic events, etc.), attend meetings, or complete investigations outside of the regular schedule to promote public safety and enhance safety for students, staff and visitors. Recognizing the joint nature of the SRO program, and the desire to provide the School District with a fixed cost of the SRO program, the City shall invoice the School District up to 30 hours of special event overtime at a flat rate of $75 per hour to offset overtime expenditures that stem from the school-based assignment of the SRO. Any additional overtime needed would be the responsibility of the individual school organization to cover the costs. Scheduling of police coverage for special events will be completed between the police department and the Athletic/Activities Director at the respective school. 13. Termination of this Agreement Either party may terminate this Agreement by providing written notice to the other party no less than six months prior to the effective termination date. 14. Temporary Emergency Reassignment If, in the discretion of the Chief of Police, it becomes necessary to remove the SRO from the district, whenever possible, the Chief of Police will inform the School District officials in advance of such action. 15. Security/Linking The SRO(s) office will be locked and secured by a key issued only to the SRO(s). The SRO(s) will be provided a suitable computer, monitor, and printer and any other items or services necessary, at the expense of the School District, so that the SRO will have full access to the City email and network system and the School District's email and network system at all times the SRO(s) is working pursuant to this Agreement. Any additional equipment costs to be allowed by the City. 16. Indemnity and Hold Harmless The District and the City agree that they will be responsible for their own acts and omissions and those of their officials, employees, representatives and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts or omissions of the other party and the results thereof. Packet Page Number 46 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow It is understood and agreed that each party's liability shall be limited by the provisions of Minnesota Statutes, Chapter 466 (Tort Liability, Political Subdivisions) or other applicable law. Nothing contained in this Agreement shall waive or amend, nor shall be construed to waive or amend any defense or immunity that either party their respective officials and employees may have under said Chapter 466 or any common-law immunity or limitation of liability all of which are hereby reserved by the District and the City. 17. Complete Agreement It is understood and agreed that this is the entire agreement between the parties and this Agreement supersedes all oral agreements and negotiations between the parties relating to this subject matter. 18. Amendments This Agreement contains the full understanding and agreement between the parties and may not be amended except in writing agreed to and executed by both parties. If any provision of this Agreement is found invalid by a court or agency, it shall not invalidate any remaining provisions. 19. Data Practices Sharing of data will be done only pursuant to the Minnesota Government Data Practices Act and the Family Educational Rights and Privacy Act. Any data shared between the two parties to this Agreement will be maintained in accordance with state and federal law. Because the City and the officer (s) are not employees of the School District, any violation of state or federal law in this regard is the sole responsibility of the City and the officer and each agrees to hold the School District harmless if a claim or action arises because of the City's action or omissions. The City shall provide reasonable data privacy training to all SROs. 20. Discrimination The City and School District agree not to discriminate in providing services under this Agreement on the basis of race, sex, creed, nation origin, age or religion. The parties agree not to discriminate as required by state and federal laws. 21. Interpretation This Agreement shall not be construed more strictly against one party than against the other party merely by virtue of the fact that it may have been prepared by counsel for one of the Packet Page Number 47 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow parties, it being recognized that both the City and the School District have contributed substantially and materially to the preparation of this Agreement. 22. Construction The headings of the sections and subsections of this Agreement are for convenience and reference only and do not form a part hereof, and in no way interpret or construe such sections and subsections. Wherever the context requires or permits, the singular shall include the plural. The plural shall include the singular and the masculine, feminine and neuter shall be freely interchangeable. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship as co-partners, joint venture, or joint enterprise between the parties hereto or as constituting either party as an agent, representative or employee of the other for any purpose or in any manner whatsoever, excluding any agency relationship that may exist for purposes of educational data practices. 23. Parties in Interest This Agreement shall be binding open upon and inure to the benefit of the parties' respective heirs, representatives, successors, and assignees. This Agreement is for the sole benefit of City and the School District (including a permitted assignee), and no third party is intended to be a beneficiary of or have the right to enforce this Agreement. 24. Attorney's Fees In the event of litigation between the parties in connection with this Agreement, the prevailing party (i.e. the party whose position is substantially upheld by the court) shall be entitled to recover its reasonable attorney's fees and costs from the non -prevailing party. The obligation in the immediately preceding sentence shall survive any termination of this Agreement or the closing. 25. Definitions If any date herein set forth for the performance of any obligations by the parties or for the delivery of any instrument or notice as herein provided should be on a Saturday, Sunday or legal holiday, the compliance with obligations or delivery shall be deemed acceptable on the next business day following such Saturday, Sunday or legal holiday. As used in this Section, the term "legal holiday" means any state or federal holiday for which financial institutions or post offices are generally closed in the State of Minnesota. The term 'including" shall mean including, as an example without limiting the generality of the foregoing. Packet Page Number 48 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow 26. Counterparts This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same document. A signature page to any counterpart may be detached from such counterpart without impairing the legal effect of the signatures thereon and thereafter attached to another counterpart identical thereto except having attached to it additional signature pages. 27. Governing Law This Agreement shall be construed as to both validity and performance enforcement in accordance with and governed by the laws of the State of Minnesota. 28. Heading The headings contained herein are for convenience of reference only and do not affect, define, describe or limit the scope or intent of this Agreement or any of its provisions. 29. Notices Notice to City provided for herein shall be sufficient if sent by the regular United States Mail, postage prepaid, addressed to City of Maplewood, City Administrator, 1830 County Road B East, Maplewood, MN 55109. Notices sent to School District shall be sufficient if sent by the regular United State Mail, postage prepaid, addressed to ISD 622, Attention, Superintendent, 2520 East 12th Avenue, North St. Paul, MN 55109. Either party may designate to each other in writing from time to time a different address for notice. Packet Page Number 49 of 188 / G3, Attachment 1 ago School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. City of Maplewood Mayor City Manager Independent School District 622 Randy Anderson Director of Business Services Date Date Date Troy Miller, Assistant Superintendent Date Support Services, ISD 622 Packet Page Number 50 of 188 G4 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director PRESENTER: Scott Nadeau, Public Safety Director AGENDA ITEM: Agreement with City of St. Paul and Acceptance of Department of Public Safety Grant Money Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is requested to sign the agreement and accept the grant money. Recommended Action: Motion to approve the agreement with City of St. Paul and accept the Department of Public Safety grant money. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness City Council approval is required to sign the agreement. Background ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. The Maplewood Police Department, as part of a 2021 "Toward Zero Deaths (TZD) Enforcement" grant through the Minnesota Department of Public Safety, will be receiving $50,929.65 to assist in the funding of targeted traffic safety enforcement activities, such as of DWI, seatbelt, speed, `move over' law, and distracted driving offenses. The St. Paul Police Department has taken on the administrative responsibilities for this grant, so there will be no administrative expenses for the City of Maplewood. The grant begins October 1, 2020 and will be completed on September 30, 2021. Affnr hman4c 1. Agreement with City of St. Paul 2. MN Department of Public Safety Grant Agreement 3. Grant Budget Breakdown by Agency Packet Page Number 51 of 188 G4, Attachment 1 Agreement Between the City of Saint Paul and City of Maplewood THIS AGREEMENT, made and entered into this 12th day of October, 2020, is by and between the City of Saint Paul, Minnesota, a municipal corporation under the laws of the State of Minnesota, hereinafter referred to as "City" and City of Maplewood, a political subdivision of the State of Minnesota, hereinafter referred to as "Provider." The City and Provider, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, agree as follows: SECTION 1: Scope of Services. A. Provider agrees to provide services or perform activities as related to its individual entity as described in the attached state grant award (Attachment A) and agrees to comply with all special conditions, financial reporting, and other requirements as detailed in Attachment A. SECTION 2: Time for Completion. A. The services described in Section 1 shall be commenced on October 1, 2020 and will be completed in accordance with the schedule mutually agreed upon with the City through September 30, 2021. B. Provider shall not proceed with any task outside of the grant award without specific authorization from the Project Manager designated by the City. C. There will be no extension of this contract beyond the date outlined above. SECTION 3: Billings, Payment and Reporting. A. For the Provider's faithful performance of this Agreement, the City hereby agrees to compensate the Provider in the amounts and according to the provisions of Attachment A. Total payments to the Provider shall not exceed $50,929.65. B. The above amounts shall fully compensate the Provider for all costs. No claim for services and/or costs provided by the Provider, not specifically provided for in this Agreement will be honored by the City. C. The Provider shall submit an itemized invoice as well as detailed backup documents to the City on a quarterly basis. The Provider will be provided with the deadline for submitting the detailed backup after the grant reporting deadlines have been finalized. The Provider shall submit the detailed backup within the budget categories as detailed on Attachment B. Upon receipt of the invoice and verification of the charges by the Project Manager, payment shall be made by the City to Provider within thirty (30) days of the City receiving payment or reimbursement from the State of Minnesota for services provided under this Agreement. D. Provider shall submit programmatic reporting as requested by the fiscal agent, City of Saint Paul, on a quarterly basis. No payments shall be made to Provider without programmatic reports completed by the due date. Page 1 of 7 Packet Page Number 52 of 188 G4, Attachment 1 E. In the event the Provider fails to comply with any terms or conditions of the Agreement or grant award (see Attachment A) or to provide in any manner the work or services as agreed to herein, the City reserves the right to withhold any payment until the City is satisfied that corrective action has been taken or completed. This option is in addition to and not in lieu of the City's right to termination as provided in other sections of this Agreement. SECTION 4: Project Management. A. The City requires the Provider to assign specific individuals as principal project members and to assure that the major work and coordination will remain the responsibility of this individual during the term of the Agreement. Removal of any principal project member without replacement by equally qualified individual or without the prior written approval of the City is grounds for termination of the Agreement by the City. Provider's principal project member is: Sergeant Michael Dugas Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 B. The Provider has designated Michael Dugas, Police Sergeant, as the Project Manager for this Agreement, and the individual to whom all communications pertaining to the Agreement shall be released. The Project Manager shall have the authority to transmit instructions, receive information, authorize amendments or changes to the Agreement, and interpret and define the Provider's policies and decisions pertinent to the work covered by this Agreement. SECTION 5: City Responsibilities. A. City agrees to provide the Provider with access to any information from City documents, staff, and other sources needed by the Provider to complete the work described herein. SECTION 6: Work Products, Records, Dissemination of Information. A. For purposes of this Agreement, the following words and phrases shall have the meanings set forth in this section, except where the context clearly indicates that a different meaning is intended. "Work product" shall mean any report, recommendation, paper, presentation, drawing, demonstration, or other materials, whether in written, electronic, or other format that results from the Provider's services under this Agreement. "Supporting documentation " shall mean any surveys, questionnaires, notes, research, papers, analyses, whether in written, electronic, or in other form, belonging to the Provider and pertaining to work performed under this Agreement. Page 2 of 7 Packet Page Number 53 of 188 G4, Attachment 1 "Business records " shall mean any books, documents, papers, account records and other evidences, whether written, electronic, or in other form, belonging to the Provider and pertaining to work performed under this Agreement. B. All deliverable work products and supporting documentation that result from the Provider's services under this Agreement shall be delivered to the City and shall become the property of the City after final payment is made to the Provider with no right, title, or interest in said work products or supporting documentation vesting in the Provider. C. Unless otherwise required under State or Federal data privacy law, the Provider agrees not to release, transmit, or otherwise disseminate information associated with or generated as a result of the work performed under this Agreement without prior knowledge and written consent of the City. D. In the event of termination, all documents finished or unfinished, and supporting documentation prepared by the Provider under this Agreement, shall be delivered to the City by the Provider by the termination date and there shall be no further obligation of the City to the Provider except for payment of amounts due and owing for work performed and expenses incurred to the date and time of termination. E. The Provider agrees to maintain all business records in such a manner as will readily conform to the terms of this Agreement to make such materials available at its office at all reasonable times during this Agreement period and for six (6) years from the date of the final payment under the contract for audit or inspection by the City, the Auditor of the State of Minnesota, or other duly authorized representative. F. The Provider agrees to abide strictly by Chapter 13, Minnesota Statutes (Minnesota Government Data Practice Act) as well as any other applicable federal, state, and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such governmental units which are now or hereafter promulgated insofar as they relate to the Provider's performance of the provisions of this Agreement. SECTION 7: Equal Opportunity Employment. A. The Provider will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, religion, gender, age, sexual orientation, or national origin and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, religion, gender, age, sexual orientation, or national origin. This provision shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment advertising, layoff or termination; rates of pay or their forms of compensation; and selection for training, including apprenticeship. SECTION 8: Compliance with Applicable Law. The Provider agrees to comply with all federal, state, and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such governmental Page 3 of 7 Packet Page Number 54 of 188 G4, Attachment 1 units, which are now or hereafter promulgated insofar as they relate to the Provider's performance of the provisions of this Agreement. It shall be the obligation of the Provider to apply for, pay for, and obtain all permits and/or licenses required. SECTION 9: Independent Contractor. A. It is agreed by the parties that, at all times and for all purposes within the scope of this Agreement, the relationship of the Provider to the City is that of an independent contractor and not that of employee. No statement contained in this Agreement shall be construed so as to find the Provider an employee of the City, and the Provider shall be entitled to none of the rights, privileges, or benefits of City employees. SECTION 10: Subcontracting. A. The Provider agrees not to enter into any subcontracts for any of the work contemplated under this Agreement (unless specifically outlined in the grant) without obtaining prior written approval of the City. SECTION 11: Hold Harmless. That each party will responsible for their own acts or omissions for their employees, agents and officials. Nothing in this agreement shall constitute a waiver by either party of any statutory or common law defenses, immunities, or limits or exceptions on liability. SECTION 12: Assignment. A. The City and the Provider each binds itself and its successors, legal representatives, and assigns of such other party, with respect to all covenants of this Agreement; and neither the City nor the Provider will assign or transfer their interest in this Agreement without the written consent of the other. SECTION 13: Termination. A. This Agreement will continue in full force and effect until completion of the Provider's services as described herein unless either party terminates it at an earlier date. Either party to this Agreement may terminate it by giving no less than thirty (30) days written notice of the intent to terminate to the other party. B. With Cause. The City reserves the right to suspend or terminate this Agreement if the Provider violates any of the terms or conditions of this Agreement or does not fulfill, in a timely and proper manner, its obligations under this Agreement as determined by the City. In the event that the City exercises its right to suspend or terminate under this Section, it shall submit written notice of suspension to the Provider, specifying the reasons therefore, and the date upon which such suspension becomes effective. Within ten days of receipt of such notice, the Provider shall take all actions necessary to cure the default. If the Provider fails to cure the default within the ten-day period, the Agreement is immediately terminated. Upon termination of this Agreement, the Provider shall discontinue further commitments of funds under this Agreement. C. In the event of termination, the City will pay the Provider for all services actually timely, and faithfully rendered up to the receipt of the notice of termination and thereafter until Page 4 of 7 Packet Page Number 55 of 188 G4, Attachment 1 the date of termination. The Provider will deliver all work products and supporting documentation developed up to the date of termination prior to the City rendering final payment for services. SECTION 14: Default by Provider. A. In the event Provider fails or neglects to comply with any term or condition of this Agreement or to provide the services stated herein, City shall have the right, after written notice, to cease payment hereunder. This remedy shall be in addition to any other remedies, including termination, available to the City in law or equity. SECTION 15: Amendment or Changes to Agreement. A. The City or the Provider may request changes that would increase, decrease, or otherwise modify the Scope of Services. B. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when reduced to writing and duly signed by the parties. C. Modifications or additional schedules shall not be construed to adversely affect vested rights or causes of action which have accrued prior to the effective date of such amendment, modification, or supplement. The term "this Agreement" as used herein shall be deemed to include any future amendments, modifications, and additional schedules made in accordance herewith. SECTION 16: Notices. A. Except as otherwise stated in this Agreement, any notice or demand to be given under this Agreement shall be delivered by email to the designated project manager if the receipt of the message is confirmed, in person, or deposited in United States Mail. Any notices or other communications shall be addressed as follows: To Provider: Sgt. Michael Dugas City of Maplewood 1830 County Road B East Maplewood, MN 55109 SECTION 17: Waiver. To City: Michele Bunce, Accountant Saint Paul Police Department 367 Grove Street Saint Paul, MN 55101 A. Any failure of a party to assert any right under this Agreement shall not constitute a waiver or a termination of that right, this Agreement, or any of this Agreement's provision. SECTION 18: Survival of Obligations. A. The respective obligations of the City and the Provider under these terms and conditions, which by their nature would continue beyond the termination, cancellation, or expiration hereof, shall survive termination, cancellation or expiration hereof. Page 5 of 7 Packet Page Number 56 of 188 G4, Attachment 1 B. If a court or governmental agency with proper jurisdiction determines that this Agreement, or a provision herein is unlawful, this Agreement or that provision, shall terminate. If a provision is so terminated but the parties legally, commercially, and practicably can continue this Agreement without the terminated provision, the remainder of this Agreement shall continue in effect. SECTION 19: Interpretation of Agreement, Venue. A. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation related to this Agreement shall be venued in the District Court of the City of Ramsey, Second Judicial District, State of Minnesota. SECTION 20: Force Majeure. A. Neither the City nor the Provider shall be held responsible for performance if its performance is prevented by acts or events beyond the party's reasonable control, including, but not limited to: severe weather and storms, earthquake or other natural occurrences, strikes and other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other civil military emergencies, or acts of legislative, judicial, executive, or administrative authorities. SECTION 21: Entire Agreement. It is understood and agreed that the entire Agreement supersede all oral agreements and negotiations between the parties relating to the subject matters herein. Page 6 of 7 Packet Page Number 57 of 188 G4, Attachment 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. For the City: Approved as to form: IC 3 Packet Page Number 58 of 188 For City of Maplewood: Date: Date: Melinda Coleman City Manager Marylee Abrams Mayor Page 7 of 7 Judy Hanson Assistant City Attorney Date: By: Robert L. Thomasser Assistant Chief of Police Date: By: John McCarthy Director of Financial Services Date: By: Melvin Carter Mayor Date: Packet Page Number 58 of 188 For City of Maplewood: Date: Date: Melinda Coleman City Manager Marylee Abrams Mayor Page 7 of 7 G4 Attachment 9 Grant Contract Agreement Page 1 of 2 Minnesota Department of Public Safety ("State") Grant Program: Office of Traffic Safety 2021 Enforcement 445 Minnesota St. Suite 1620 Project No: 21-04-01 St. Paul, MN 55101-2190 Grant Contract Agreement No.: A-ENFRC21-2021-SPPD-070 Grantee: Grant Contract Agreement Term: St. Paul Police Department Effective Date: October 1, 2020 367 Grove Street Expiration Date: September 30, 2021 St. Paul, MN 55101-2416 Grantee's Authorized Representative: Grant Contract Agreement Amount: Commander Jeremy Ellison Original Agreement $ 711,685.00 St. Paul Police Department Matching Requirement $ 0.00 367 Grove Street St. Paul, MN 55101-2416 Phone: (651) 3684561 Email: jeremy.ellison@ci.stpaul.mn.us State's Authorized Representative: Federal Funding: CFDA #20.600, 20.608, 20.616 Shannon Grabow FAIN: 69A37519300001640MNA, Office of Traffic Safety 69A3751830000405DMNL, 69A3751830000405BMNH, 445 Minnesota Street, Suite 1620 69A37518300004020MN0, 69A3752030000405HMN0 St. Paul, MN 55101-2190 State Funding: None Phone: (651) 201-7064 Special Conditions: None Email: shannon.grabow@state.mn.us Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 1613.98, subd. 7, whichever is later. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2021 Enforcement Application ("Application") which is incorporated by reference into this grant contract agreement and on file with the State at 445 Minnesota Street, Suite 1620, St. Paul, MN 55101-2190 The Grantee shall also comply with all requirements referenced in the 2021 Enforcement Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines(https:Hgpp.dps.mn.gov/EGrants), which are incorporated by reference into this grant contract agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached and incorporated into this grant contract agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the matching requirement will be met by the Grantee. DPS Grant Contract Agreement non -state (Updated 6/2020) Packet Page Number 59 of 188 G4 Attachment 9 Grant Contract Agreement Page 2 of 2 Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15. Signed: Date: Grant Contract Agreement No. A-ENFRC21-2021-SPPD-070 PO No. 3-69744 3. STATE AGENCY Signed: Title: Date: (with delegated authority) 2. GRANTEE The Grantee certifies that the appropriate persons) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signed: Print Name: Title: Date: Signed: Print Name: Distribution: DPS/FAS Title: Grantee State's Authorized Representative Date: DPS Grant Contract Agreement non -state (Updated 6/2020) Packet Page Number 60 of 188 0 o G4, Attachment 2 0 m o X m N O N r N U Z W Q Packet Page Number 61 of 188 W O O O O O O O O O O O O O O O O O O O O O O 6 N 6 N O O O O O Ln O Ln O O O O y R O O Ln Ln O O O O O O Ln Ln lc lc M M � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII O ao ao O 6969 O Ln Ln Cl) 6969 Cl) Ln O Ln O M M• Cl) M• O O O O 00 00 00 00 Il_ Cl) � Cl) V E .0 M• 69 M• M• M• M• Cl) F» Cl) F» M• M• M• M• M• M• oE w Cn C y W y O Packet Page Number 61 of 188 W O O O O O O O O O O O O O O O O O O O O O O 6 N 6 N O O O O O Ln O Ln O O O O y R O O Ln Ln O O O O O O Ln Ln lc lc M M � O O ao ao O 6969 O Ln Ln Cl) 6969 Cl) Ln O Ln O M M• Cl) M• O O O O 00 00 00 00 Il_ Cl) � Cl) V E .0 M• 69 M• M• M• M• Cl) F» Cl) F» M• M• M• M• M• M• oE w Cn C y W y O y N m Cn C 0 E i R N D N V O O U U CO m Cn 0 O O 0) 0 0 0 0 0 -2 0 2 d d ami U) ami U) a U) s U) 0 0 .0 0 0 0 � � O O c c c c c c c c c c c c a V m m m m a) EE a) a) EE a) 0) EE 0) a) EE a) 0 EE 0 0) EE a) w CD o N C a+ a+ C C C L U L U L U L U a) a) a) a) a) a) a) a) a) a) a) a) a) O N -p -p .C_ E E y E E n3 n3 n3 n3 O 0 O O y O O O O O O O O y Q Q W W W CD Packet Page Number 61 of 188 G4, Attachment 2 E E Cn CO O NN C R O1 O 0 0 0 0 0 0 0 O O O O O O O 0 0 0 0 0 0 0 69 69 69 69 69 69 69 0 0 0 0 0 0 0 99 O O O O O 0 0 LO 69 69 69 69 o o 00 C C lc 0 0 69 69 r- 69 U U U U (0 (0 C C D D 0) 0) N N Q Q Wc O c O H H H H U U H H Packet Page Number 62 of 188 G4, Attachment 2 Attachment A Program Guidelines Office of Traffic Safety Grant Program Guidelines Financial Requirements: Payments under this grant agreement will be made from federal funds obtained by the State under the U. S. Department of Transportation's State and Community Highway Safety Program, Catalog of Federal Domestic Assistance (CFDA) Number 20.600, 20.608 and 20.616. The grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any consequences imposed by the grantee's failure to comply with federal requirements. Reimbursement of Funds - Only costs associated with approved activities on this project can be claimed for federal reimbursement. The grantee will report on all expenditures and program income pertaining to this grant agreement. Claims shall be supported by written documentation including receipts, invoices, and personnel time reports. All costs reimbursed with these federal funds must be actual costs to the billing agency. Federal grant funding cannot be used to supplant any personnel, programs, or activities currently funded by another source. The State has an obligation to determine if fringe benefit costs to be reimbursed by this grant contract are reasonable. If requested, the grantee must furnish an explanation of the basis for such rates. Fringe benefits must be accounted for separately from salary costs on back-up documentation of invoices. Expenditures for each state fiscal year of this grant contract must be for services performed within applicable state fiscal years. Every state fiscal year begins on July 1 and ends on June 30. NHTSA federally funded projects run on the federal fiscal year, beginning on October 1 and ending on September 30. The final claim for reimbursement for the project for costs incurred through June 30 (the first state fiscal year) must be received by July 19. The final claim for reimbursement for the project for costs incurred through September 30 must be received no later than October 18. Match - Matching funds are not a requirement for the grant, however, expenses related to the project that are paid for with state, county, municipal and/or private funding clearly demonstrate a vested interest and real commitment to the project. Appropriate matching funds must be reported on the invoice and documentation for them included with the invoice. Budget Revision - The grantee shall submit a written budget revision request and obtain written approval from the OTS Authorized Representative before any expenditure may be made based on a revised budget. Record Retention - Under Minn. Stat. 1613.98, subd. 8, the grantee shall retain all financial records for a minimum of six years after the expiration of the grant agreement or until any audit findings and/or recommendations from prior audit(s) have been resolved between the grantee and DPS, whichever is later. Program Income is any revenue/cash received for an activity funded by the grant or contract. Program income would include a fee for services (such as a registration fee for a conference or class in full or in part subsidized with federal funds) or fees from the sale of commodities or items made with grant funds. The grantee is responsible for tracking all program income with the same level of detail as federal funds and reporting earned income to OTS along with invoices. Program Income can be either deducted from the costs of the project to OTS or can be an addition to the project budget provided by OTS; which option must be specified and detailed in the budget and work plan. Income approved and specified in the work plan and budget to be used as an addition to the project can only be used for purchases that would be considered allowable expenses. Resolutions: A Resolution from a city council or county board is required from the applicant agency. This resolution authorizing the agency to apply for and accept the grant funding is needed before the project begins. Information and an example of a resolution can be found in Attachment D. Deviations from the example (such as including a specific dollar amount or an individual's name rather than title, or changing Packet Page Number 63 of 188 G4, Attachment 2 Attachment A Program Guidelines the date) will likely cause delays in processing grants and may not be acceptable. The OTS is unable to enter into an agreement until the resolution has been passed and a copy has been received by the state's authorized representative Equipment: Because of the strict timelines for final claims for reimbursement, it is usually not possible to order, receive and pay for equipment during the last quarter. Any piece of equipment that costs more than $5,000 including taxes, shipping and installation, whether the NHTSA funds are used for the entire purchase or any portion of the purchase must be approved in writing by the NHTSA before it is ordered. Contact the OTS authorized representative to request that approval. Any equipment requested to be purchased, either entirely or partially with grant funding, must be used to support the traffic safety program and pre -approved in writing by the OTS. Further, it shall be used primarily for grant -related purposes during the life of the equipment. The grantee may not deviate from this requirement. The grantee shall be responsible for all operating, maintenance, and repair costs of equipment purchased under this grant contract unless otherwise specified. Title to equipment acquired under this grant contract shall vest upon the grantee. Grantee must obtain prior written approval from OTS of any plan to trade-in, sell, surplus, or otherwise dispose of any piece of equipment purchased in whole or in part through this agreement. Reporting Requirement Reporting requirements are those agreed upon terms in the Work Plan that was approved by OTS. All projects require a final report as described in the Work Plan that was approved by OTS. Training Requirements The grantee shall attend meetings and training as required by OTS. Travel Travel costs must be planned on a separate line in the budget and discussed in the work plan. When approved, reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations which is incorporated into this grant contract by reference. Out of state travel must have prior written approval by the OTS authorized representative. Approval of Subcontracts All sub -contracts must be reviewed and approved in writing by the OTS authorized representative before the sub -contracting process begins. The OTS Coordinator must be provided with a copy of the sub- contract. Invoices from a sub -contract not approved by the OTS Coordinator may not be eligible for federal reimbursement. Evaluation and Monitoring OTS shall have the authority to evaluate and monitor the performance and financial records ofthe grantee. Risk Assessment: The federal government requires a pre -award risk assessment for all grant applications. The Office of Traffic Safety has a section within the E -grants application to provide the information needed from applying agencies, in order to complete the risk assessment. Federal and State Provisions This grant agreement is subject to all applicable federal and state statutes and regulations, including, but not limited to the following: Packet Page Number 64 of 188 G4, Attachment 2 Attachment A Program Guidelines Common Rule: 49 CFR Part 18.37 specifically (2) SUBGRANTS §18.37 Subgrants. (a) States. States shall follow state law and procedures when awarding and administering Subgrants (whether on a cost reimbursement or fixed amount basis) of financial assistance to local and Indian tribal governments. States shall: (1) Ensure that every subgrant includes any clauses required by Federal statute and executive orders and their implementing regulations; (2) Ensure that subgrantees are aware of requirements imposed upon them by Federal statute and regulation; While the subgrantees signs the certifications and assurances, the need to include the language from the original certifications and assurances that is listed under Appendix A to Part 1200—Certification and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4) applicable to the subrecipients is important. This way the grantee or contractor will have the whole language and an idea of what they are signing before and thus OTS is doing all it can to make sure the grantee or contractor are aware of the requirement imposed upon them by Federal statue and regulation NONDISCRIMINATION (applies to subrecipients as well as States) • The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition PoliciesAct of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 el seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, sub -recipients and contractors, whether such programs or activities are Federally -funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with Packet Page Number 65 of 188 G4, Attachment 2 Attachment A Program Guidelines disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR at 74087 to 74100). THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) The State will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: o The dangers of drug abuse in the workplace. o The grantee's policy of maintaining a drug-free workplace. o Any available drug counseling, rehabilitation, and employee assistance programs. o The penalties that may be imposed upon employees for drug violations occurring in the workplace. o Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a). c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will — o Abide by the terms of the statement. o Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted — o Taking appropriate personnel action against such an employee, up to and including termination. o Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Packet Page Number 66 of 188 G4, Attachment 2 Attachment A Program Guidelines CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYINC (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. (applies to subrecipients as well as States) Instructions for Primary Certification (States) 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1300. Packet Page Number 67 of 188 G4, Attachment 2 Attachment A Program Guidelines 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier, principal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 2 CFR Part 180. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by NHTSA. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR Parts 180 and 1300. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non -procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Packet Page Number 68 of 188 G4, Attachment 2 Attachment A Program Guidelines 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, the department or agency may disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend you, or take other remedies as appropriate. Certification Re a�g Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that its principals: (a)) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; (c)) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1300. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. Packet Page Number 69 of 188 G4, Attachment 2 Attachment A Program Guidelines 4. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier, principal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 2 CFR Part 180. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by NHTSA. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR Parts 180 and 1300. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, the department or agency with which this transaction originated may disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend you, or take other remedies as appropriate. Certification Regarding Debarment, Suspension. Ineligibility and Voluntary Exclusion --Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Packet Page Number 70 of 188 G4, Attachment 2 Attachment A Program Guidelines 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase only steel, iron and manufactured products produced in the United States with Federal funds, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification to and approved by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program, or statistics on the potential benefits and cost -savings to your company or organization, please visit the Buckle Up America section on NHTSA's website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C. metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to provide technical assistance, a simple, user-friendly program kit, and an award for achieving the President's goal of 90 percent seat belt use. NETS can be contacted at 1 (888) 221-0045 or visit its website at www.trafficsafety.org. In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashed caused by distracted driving, including policies to ban text messaging while driving company-owned or -rented vehicles, Government-owned, leased or rented vehicles, or privately -owned when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing Packet Page Number 71 of 188 G4, Attachment 2 Attachment A Program Guidelines programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. POLICY ON VEHICULAR PURSUITS If Grantee is a law enforcement agency, the Grantee certifies that the Grantee has in place or is currently working on a policy for vehicular pursuits taking into account the model guidelines issued by the International Association of Chiefs of Police. Packet Page Number 72 of 188 G4 Attachment 3 Packet Page Number 73«]88 0 mm MO MM MW oo OM } oo )§§»§»§\) 00 ,{ 2 1616/\\\j// 16 16 16 Ili 16 � !\ a 66wiww 6 o !} a $o !;_/� _ - 16 }16/{)o §j , sr 2 !=!!* lo :J M : G4 Attachment 3 Packet Page Number 73«]88 G5 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ron Batty, City Attorney PRESENTER: Ron Batty, City Attorney AGENDA ITEM: Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City entered into a contract with Dynamic Surface Systems LLC ("Dynamic") to construct and install a new sign at the Maplewood Community Center. The City advanced the funds to Dynamic but the sign was never installed. Dynamic failed to return the money and the City sued. The parties have reached an agreement whereby Dynamic will refund all of the money to the City over time. Recommended Action: Motion to authorize the mayor and city manager to execute the attached Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC. Fiscal Impact: Is There a Fiscal Impact? ❑ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ✓ New Revenue Source ❑ Use of Reserves ❑ Other: Strategic Plan Relevance: ✓ Financial Sustainability ✓ Operational Effectiveness Background ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City and Dynamic entered into a contract for a new sign for the Maplewood Community Center. The City paid the full price of the sign ($16,876) upfront at the request of Dynamic. Dynamic defaulted by failing to install the sign, citing problems with a foreign fabricator. The City then demanded return of the purchase price but Dynamic did not comply. The City sued Dynamic in March, 2020. Under the terms of the Settlement Agreement, Dynamic agrees to a full refund of the City's money at the rate of $500 per month, beginning October 15, 2020. Affnr hman4c 1. Settlement Agreement and General Release of Claims Packet Page Number 74 of 188 G5, Attachment 1 SETTLEMENT AGREEMENT AND GENERAL RELEASE OF CLAIMS RECITALS WHEREAS, the City of Maplewood, a Minnesota municipal corporation, ("City of Maplewood") and Dynamic Surface Systems LLC ("Dynamic"), a Minnesota limited liability company with its owner and sole member Michael Todaro ("Todaro"), entered into an independent contractor relationship ("Relationship") in which Dynamic and Todaro agreed to provide services to the City of Maplewood; and WHEREAS, at the request of Dynamic and Todaro, the City of Maplewood issued prepayment in full for the contract price for the work that Dynamic and Todaro agreed to do on the City of Maplewood's behalf, WHEREAS, due to international tariffs and the bankruptcy of the China -based supplier of materials required for performances of services required of the Relationship, to include the loss of deposits made with the supplier by Dynamic, performance of the services by Dynamic required by the Relationship became impossible; WHEREAS, to date, neither Dynamic nor Todaro have satisfied the terms of the Relationship, as contained in the signed sales contract between the parties, and the City of Maplewood has repeatedly requested that Dynamic and Todaro return the prior payments made on the basis of such non-performance; WHEREAS, Dynamic and Todaro have, in several instances, asserted that they are unable to perform under the Relationship and its related sales agreement, and have expressed a desire to return the prior paid funds to the City of Maplewood; WHEREAS, despite repeated efforts at settlement, Dynamic and Todaro have failed to make any payments to the City of Maplewood in furtherance of such desire to repay these amounts; WHEREAS, City of Maplewood served Dynamic and Todaro with a Summons and Complaint on or around March 4, 2020 in which City of Maplewood alleged that Dynamic and Todaro breached a contract with the City of Maplewood on or about December 4, 2018 (hereinafter referred to as the "Dispute"); and WHEREAS, both the City of Maplewood and Dynamic and Todaro desire to amicably resolve this situation and avoid the need for additional costly litigation. NOW, THEREFORE, in consideration of the execution of this Agreement, the releases and promises made herein, and for other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged by each party to this Agreement, it is hereby agreed as follows: TERMS & CONDITIONS 1. Payment and Withdrawal of Claims. On execution of this Agreement and completion of acts promised herein, the parties shall be relieved of all obligations arising out of and all future performance of any kind under the Relationship. Dynamic and/or Todaro shall pay to the City of Maplewood the sum of $16,876.00 in monthly installments of $500.00, beginning on October 15, 2020 and with each subsequent payment due and payable on the fifteenth (15th) day of every month thereafter. Payment shall be delivered to: The City of Maplewood, Attn: Ellen Paulseth, Finance Director, 1830 County Road B E, Maplewood, MN 55109. The City of Maplewood agrees to accept this full amount to cover any and all of City of Maplewood's damages, fees, costs and expenses, (whether past, present or future) which arise (whether directly or indirectly) MA745 23-675249 y5 Packet Page Number 75 of 188 G5, Attachment 1 out of any claims City of Maplewood may have against Dynamic or Todaro, known or unknown, related to the Relationship. 2. Late Payments. Dynamic and Todaro shall be responsible for ensuring that each payment required hereunder is delivered to the City of Maplewood no later than the fifteenth (15th) day of each calendar month according to the terms of Section 1 above. In the event that such payment is not received by the City of Maplewood by the twentieth (20t") day of each calendar month, Dynamic and Todaro shall be assessed a late payment fee of $50.00, which shall be added to the next required payment. If (i) payment is not delivered by the twenty fifth (25th) day of any calendar month, (ii) if the payment received is not the full amount required, or (iii) if the late payment penalty is not included in a payment as required herein, and any such deficiency is not cured within ten (10) days of Dynamic and Todaro receiving notice of such deficiency, such failure to cure shall constitute a breach of this Agreement. The payment obligations contained in this Agreement shall be self-fulfilling, and the City of Maplewood shall have no obligation to notify Dynamic or Todaro of the duty to make payments according to the terms of this Agreement, or to take any other action prior to declaring a breach for failure to comply with the terms of this Agreement except to provide notice of deficiency as required by this Section 2. 3. General Release of All Claims. The parties to this Agreement further acknowledge and agree that, if Dynamic and Todaro complete all required payments required herein by repaying the City of Maplewood the full amount of $16,876.00 according to the terms of this Agreement, this Agreement shall operate as a complete bar to any and all litigation, arbitration demands, charges, claims, complaints, protests, grievances, or demands of any kind whatsoever relating to the Dispute. The parties hereto further acknowledge and agree that upon full performance of this Agreement, all parties forever release any and all claims or counterclaims against the other parties to this Agreement relating to the Dispute whether or not previously specifically identified. 4. Confession of Judgment. Dynamic and Todaro agree that upon any failure to fulfill their collective obligations according to the strict terms of this Agreement, or upon any breach of this Agreement, and if any such failure or breach is not cured within ten (10) days of Dynamic and Todaro receiving notice of such deficiency, the City of Maplewood shall be entitled to a judgment in an amount equal to all outstanding payments which have not yet been made hereunder. In addition to the full amount of such outstanding payments, the City shall be entitled to recover its attorneys' fees, as well as all other costs associated with filing any additional lawsuit in order to recover such amounts, as outlined in section 19 below. 5. No Admission. The parties hereto understand and acknowledge that this is a compromise, settlement and mutual release without any admission of liability or error or bad faith on the part of any party or any of its agents, prior or present attorneys, predecessors, successors, assigns, subsidiaries, divisions, alter egos, affiliated corporations and related entities, and their past or present officers, directors, partners, employees, agents and any or all of them. This provision shall not bar to prevent City of Maplewood from seeking pursuant to the confession of judgment provided in section 4 above. 6. Representation by Counsel. Each party acknowledges that he, she or it has had the opportunity to be represented by independent legal counsel of his, her or its own choice which preceded the execution of this Agreement and that he, she or it has executed this Agreement with the consent and on the advice of such independent legal counsel. 7. Knowing and Competent Release. Each party acknowledges that he, she or it has read this Agreement and assents to all of the terms and conditions herein without any reservation MA745-23-675249 v5 Packet Page Number 76 of 188 G5, Attachment 1 whatsoever. Each individual party to this Agreement warrants and represents that he or she is fully physically able and mentally competent to execute this Agreement and has a full and complete understanding of its terms. Furthermore, each party affirms that no legal impediment impairs his, her, or its competence to proceed with this Agreement. 8. Capacity. Each individual signing below represents and warrants that he or she has the right, power, legal capacity, and authority to execute and enter into this Agreement on behalf of the entity for which he or she is signing. No approval or consent not heretofore obtained by any person or entity is necessary in connection with the execution of this Agreement by such party or the performance of such party's obligations under this Agreement 9. No Prior Assignment. The parties to this Agreement warrant and represent that they have not heretofore assigned or transferred or purported to assign or transfer to any person or entity not a party hereto any claims released herein, or any portion or part of any claims released herein, and that they have full legal authority to execute this Agreement. 10. No Conflicting Obligations. Neither the execution nor the delivery of this Agreement, the incurrence of the obligations herein set forth, the consummation of the transactions herein contemplated, nor the compliance with the terms of this Agreement will conflict with, or result in a breach of, any of the terms, conditions, or provisions of any other Relationship to which such party is a party or by which such party may be bound. 11. Conflict of Laws; Choice of Law. This Agreement has been negotiated and entered into in the State of Minnesota, and shall be governed by, construed and enforced in accordance with the internal laws of the State of Minnesota, excluding the body of law related to choice of laws. All parties consent to the sole and exclusive personal jurisdiction and of the federal and state courts located in Ramsey County, Minnesota, and agree that all disputes or litigation regarding this Agreement shall be submitted to and determined by said court, which shall have sole and exclusive jurisdiction. 12. Integration Clause. This Agreement, including all counterparts and attachments of any kind, whether or not incorporated by reference, as well as all related agreements, constitutes the entire agreement of the parties hereto with respect to the subject matter hereof and supersedes all prior understandings, negotiations, or agreements, written or oral, express or implied. Each party warrants that no promises, warranties, agreements, actions, or undisclosed circumstances which may affect or impair the ability of one or more parties to this Agreement to perform the obligations set forth in the Agreement exists. 13. Amendments. No provision of this Agreement may be waived or amended except in a writing executed by each party or authorized agent. 14. Counterparts. This Agreement may be executed in one or more counterparts, including electronic signatures or signatures by facsimile, each of which shall be an original as against any party who signed it, and all of which shall constitute one and the same document. 15. Use of Pronouns. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the person or persons may logically require. 16. Severability. If any term, provision, covenant, or condition of this Agreement is held in a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions remain in full force and effect. MA745-23-675249 v5 Packet Page Number 77 of 188 G5, Attachment 1 17. Headings. Headings are used in this Agreement for the sake of convenience and as a reference tool. They are not an expression of the intent of the parties in this Agreement and, therefore, are not legally binding. 18. Recitals. Recitals are used in this Agreement for the sake of convenience and as a reference tool. They are not an expression of the intent of the parties in this Agreement and, therefore, are not legally binding. 19. Attorney's Fees. Should any action, including arbitration or mediation, be instituted by any of the parties hereto pertaining to the enforcement or breach of any of the provisions of this Agreement, the prevailing party shall be entitled to recover from the non -prevailing party, in addition to any judgment or decree rendered therein, all court costs, attorneys' fees and expenses. ***SIGNATURE PAGES FOLLOW*** MA745-23-675249 v5 Packet Page Number 78 of 188 IN WITNESS WHEREOF, the parties execute this Agreement dated as of [date]. City of Maplewood al I� MaryLee Abrams, Mayor Melinda Coleman, City Manager G5, Attachment 1 MA745-23-675249 v5 Packet Page Number 79 of 188 G5, Attachment 1 Dynamic Systei s, LLC & Michael Todaro By: Name: Michael Todaro Title: In his personal capacity and on behalf of Dynamic Surface Systems LLC MA745-23-675249 v5 Packet Page Number 80 of 188 G6 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent PRESENTER: Steven Love AGENDA ITEM: Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota Fixed Price Fuel Program for 2021 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider entering into a contract with the State of Minnesota Fixed Price Fuel Program for 2021. Recommended Action: Motion to direct the Mayor and City Manager to enter into a contract with the State of Minnesota Fixed Price Fuel Program for 2021 fuel purchases. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is To Be Determined Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The funding for fuel purchases is through the Fleet Fund and is accounted for in the proposed 2021 City Budget. Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The annual contracting for gasoline and diesel fuel are an operational need for the City to function and entering into a fixed price contract for 2021 provides budget stability throughout 2021. Background With the uncertainties in the oil markets locking in fuel prices at a known price for 2021 is important in order to have stability in the budgeting process throughout the year. The City will plan to lock into a contract with the State from February 1St, 2021 through January 31St, 2022. In order for the state's Fuel Core Team to secure prices, all participants must submit fuel quantities by Packet Page Number 81 of 188 G6 October 30th, 2020. Once all participants have submitted their quantities, the States Fuel Core Team will work with fuel market professionals to lock into the most competitive prices available at the time. When the prices are set and a vendor is chosen for the state contract, the vendor will be supplying the City with 56,400 gallons of gas (4,700 gallons/month) and 36,000 gallons of diesel (3,000 gallons/month) for the stated period. The following is a comparison of current and recent contract years: The first attachment is an overview of the proposed "Fixed Price Fuel Program". The second attachment outlines the fuel quantity commitments for gas and diesel for February 1 st, 2021 to January 31 st, 2022. The City's Finance Director and City Attorney have reviewed the conditions of this program. A44-mrhr",mnfc 1. Overview of Fuel Consortium and Fixed Price Program 2. Fuel Quantities Commitment Form Packet Page Number 82 of 188 Gas Diesel Year Price Year Price 2017 $1.87/gallon 2017 $1.99/gallon 2018 $2.34/gallon 2018 $2.25/gallon 2019 $1.97/gallon 2019 $2.22/gallon 2020 $2.11/gallon 2020 $2.24/gallon 2021 To be determined 2021 To be determined The first attachment is an overview of the proposed "Fixed Price Fuel Program". The second attachment outlines the fuel quantity commitments for gas and diesel for February 1 st, 2021 to January 31 st, 2022. The City's Finance Director and City Attorney have reviewed the conditions of this program. A44-mrhr",mnfc 1. Overview of Fuel Consortium and Fixed Price Program 2. Fuel Quantities Commitment Form Packet Page Number 82 of 188 G6, Attachment 1 Fuel Consortium Program - Overview Attachment A The current Contract with Mansfield Oil is set to expire January 31, 2021. Due to market conditions and the solicitation process, the procurement team is exploring pricing options for a new program that will begin February 1, 2021. In order to achieve this, participants must submit their quantities for the Fixed Price Fuel Program no later than October 30, 2020. Fixed Price Fuel Program —Agencies participating in the Fixed Price Fuel Program are required to take 100% of its monthly quantity committed and the Contract Vendor is required to provide 100% of the monthly quantities contracted. The program will be for 12 months, from February 1, 2021 through January 31, 2022. - If the original purchaser is unable to take all of the monthly committed gallons, the Contract Vendor will be responsible for contacting other location participating the Fixed Price Fuel Contract to determine if they are able to take additional gallons. - If the Contract Vendor is able to ship the unused gallons from the original participating purchaser to another participating agency, there will be no cost to the original participating agency. If the Spot Price is less than the Fixed Price, participants are not required to take more than the monthly amount they committed to. - If the Contract Vendor is unable to ship the unused gallons from the original participating purchaser to another participating agency, they may sell the unused gallons on the open market and either debit or credit the difference in price back to the original participating purchaser based on the open market sell price. - If the Contract Vendor is unable to provide all of the monthly committed gallons to a participating member by the due date and time, the participating member may purchase the product on the open market and charge the Contract Vendor for any actual additional costs incurred. Spot Price Program — In addition to the Fixed Price Program, we will include a Spot Price Program for Participants to handle extra fuel needs over and above the committed quantities in the Fixed Price Program. Only Participants in the Fixed Price Program may use the Spot Prices offered by the Contract Vendor. If the Contract Vendor is unable to provide the order quantity to a State agency or CPV member by the required due date and time, the State agency or CPV member may purchase the product on the open market and charge the Contract Vendor for any actual additional costs incurred. The signature below and/or submission of the Order Form (Attachment B) certify that your Entity agrees to all terms, conditions, and prices of any Contract agreement entered into on its behalf by the State of Minnesota, which includes, by is not limited to, taking 100% of the monthly fuel quantities submitted for the Fixed Price Program on the Fuel Order Form (Attachment B). There is no requirement to take any product(s) using the Spot Price Program. Agency Name: City of Maplewood Address: 1902 County Road 6 E Maplewood, MN 55109 Contact Person: Scott Schultz Title: Utility Fleet & Parks Superintendent Phone No.: 651-249-2430 Fax: Authorized Signature: Email: scott.schultz@maplewoodmn.gov Packet Page Number 83 of 188 E 0 � } k E 0 2 0 Q 75 U- § / \ I 0 E 2 CL � G k � \ § k \ § � § � % k C , @ » \ � / E E k 0 ) ) 04 \ \ 0 � k Packet Page Number 8 2488 / E 3 E 7 2 E 3 \ \a \ /\FU\ 2 =e§E \ FU \� \ �d \20 ��kLO 2OR z ƒE E 2 / Q § f q e F r E E�02- ae\ \u�/� W 00 2§\ x=e 0)/// \) OL LL 00 CO ;®( ¢\/\§ 5\§ _\E e o � 2\[ �oa$2 _ -E IL ° s k\� 2a�=° 0=-r: 0 0M _/ � LJJ _ X m=eo -LL - LL � 1%k2 0,2{E ae£/ \® / Ln 0 04 M ° 2 0 2 d \\\\\\\M—MMMM f \ J m o C E k ! 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M 7 G$ Attachment 2 w !1 G6, Attachment 2 Packet Page Number 85 of 188 v N v X v � O N G uY F W V 7 O ar a O x w M :7 Vl Vl i c a ,O Q is V J a c N Gl N_ Y C F N N W W 00 00 M M MM 0 0 T T CC 77 O O U U NN O O O O Vl C O R 0 0 � 0 0 � N_ 0 O 0 O Y C R H G6, Attachment 2 Packet Page Number 85 of 188 G7 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Call for Special Meeting to Canvass 2020 General Election Results Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The city council, as the canvassing board, shall canvass the municipal results of the November 3, 2020 General Election. The canvassing must be conducted before the next scheduled council meeting. Thus, the council is required to call for a special meeting for the purpose of canvassing the election results of the General Election. Recommended Action: Motion to call a special meeting of the city council for Thursday, November 12, 2020 at 4:30 p.m. at Maplewood City Hall and via teleconference for the purpose of canvassing the November 3, 2020 General Election municipal results. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. State Statute 205.065 subd. 5 requires that the canvassing board convene by the tenth day after the General Election to canvass the election results. Background The governing body of a city conducting any election shall act as the canvassing board, canvass the returns, and declare the results of an election. At the special meeting, the two-year mayoral candidate, the two four-year councilmember candidates and the two-year councilmember candidate receiving the most votes for each of the offices from the General Election shall be certified to the City Clerk by resolution. Attachments None Packet Page Number 86 of 188 H1 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Dennis -McClelland Area Street Improvements, City Project 19-10 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood utilizes a "Special Assessment Policy" which is based on Minnesota State Statutes, Chapter 429. This statute grants cities the authority to use special assessments as a method to finance a broad range of public improvements. Special assessments are a charge imposed on properties for a particular improvement that benefits the owners of those selected properties. The assessment hearing is an opportunity for benefiting property owners to address the City Council about the proposed assessment. Recommended Action: a. Hold an assessment hearing and receive any objections for the Dennis -McClelland Area Street Improvements, City Project 19-10. b. Motion to approve the resolution Adopting Assessment Roll for the Dennis -McClelland Area Street Improvements, City Project 19-10. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $ 1,312,050 (Assessments) Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Assessments are one of the funding sources of the approved project funding plan for the infrastructure improvements in the Dennis -McClelland area neighborhood. These improvements Packet Page Number 87 of 188 H1 continue the City's investment into improving the condition of the municipal infrastructure throughout the City. Background There are a total of 205 assessable residential parcels within the project area. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. The appraisal report recommended the following rates. • Residential o Full Reconstruction Rate = $6,600/unit (Majority of Project Area) o Pavement Rehabilitation Rate = $3,450/unit As of October 5, 2020 staff have received no objections or requests for deferral to the proposed assessments. Objections will be received up to and as part of the assessment hearing on October 12, 2020. Once the public hearing is closed, no further objections will be considered. Staff will review all submitted objections and provide the City Council recommendations for action on those objections at the October 26, 2020 City Council meeting. Staff will coordinate with the objectors and send out the staff determination that will be recommended to the Council. This letter will also inform the property owner that if they wish to further address the City Council about the proposed assessment or staff recommendation they will be able to do so at the October 26, 2020 City Council Meeting. Staff will be approving any deferral requests on an administrative basis following approval of necessary paperwork up to certification to Ramsey County on November 15, 2020. In the past, assessment hearings have typically been held at the same Council meetings as the Award of Construction contracts. Given the uncertainty caused by the current COVID-19 situation, the assessment hearing was separated from the Award of Contract meeting and delayed until October 12, 2020. Assessment hearings are typically held in the spring of the year, with a 30 -day interest-free payment period following immediately thereafter. After the interest-free period lapsed, remaining assessment balances were subject to interest, dating back to the assessment hearing. In moving the assessment hearing to the fall, assessment payments to the City will be accepted interest-free up to the time they are certified to Ramsey County in November of the year. This will reduce the overall amount of the assessment for residents not paying in full during the interest-free timeframe. Budget Information The estimated total project cost, based off of the awarded construction contract and indirect costs, is $8,109,315. The contract was awarded to Veit & Company by the City Council on May 11, 2020. Veit & Company was the lowest responsible bidder. See the table below for project cost recovery. Packet Page Number 88 of 188 H1 The estimated total project costs lie within the previously established project budget of $8,388,000 and has been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Project Schedule and Milestones: Project Milestone Project Cost Recovery Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications Revenues Established Funding Plan % of Total Funding G.O. Improvement Bonds $2,591,375.00 32% Sanitary Sewer Fund $ 589,457.00 7% Environmental Utility Fund $1,629,967.00 20% Special Benefit Assessment $1,312,050.00 16% Saint Paul Regional Water $1,545,392.00 19% W.A.C. Fund $ 441,074.00 6% Total Funding $8,109,315.00 100% The estimated total project costs lie within the previously established project budget of $8,388,000 and has been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Project Schedule and Milestones: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/10/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/23/2020 Award Contract 5/11/2020 Begin Construction May/June 2020 Accept Assessment Roll & Order Assessment Hearings 9/14/2020 Assessment Hearing 10/12/2020 Adopt Revised Assessment Roll 10/26/2020 Assessments Certified to Ramsey County November 2020 Complete Construction November 2020 Attachments 1. Resolution Adopting Assessment Roll 2. Project Location Map 3. Proposed Assessment Roll 4. Powerpoint Presentation Packet Page Number 89 of 188 H1, Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the Dennis -McClelland Area Street Improvements, City Project 19-10 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of October 5, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the Dennis -McClelland Area Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later Packet Page Number 90 of 188 1-11, Attachment 1 than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Approved this 12th day of October 2020. Packet Page Number 91 of 188 H1, Attachment 2 �r 11 -L S �CEE 225 Q 229 2N VVV � 01 230 Q 221 224 _ 220 N 04 HUDSON -��E ARE ARK g �GI�NA� P R Afton Heights Park 1+1 1, 9z 0\,�4IEWpR__ /CrPPk � PROPOSED STREET IMPROVEMENT NO SCALE Dennis -McClelland Area Street Improvements Project Location Map City Project 19-10 Packet Page Number 92 of 188 DR. U' 0 z Q U J J U)JJ Cf) �� Q ~ J Q Z W J p w o z _ Q cn U � D Q LZLJ U � PROPOSED STREET IMPROVEMENT NO SCALE Dennis -McClelland Area Street Improvements Project Location Map City Project 19-10 Packet Page Number 92 of 188 Final Assessement Roll Dennis McClelland Area Street Improvements City Project 19-10 ParcellD SiteAddress 12822130001 2619 MAYER LN N 12822130002 2611 MAYER LN N 12822130003 2603 MAYER LN N 12822130004 2593 MAYER LN N 12822130005 2585 MAYER LN N 12822130006 2577 MAYER LN E 12822130007 2567 MAYER LN N 12822130008 2555 MAYER LN N 12822130009 2545 MAYER LN N 12822130010 2539 MAYER LN N 12822130011 2531 MAYER LN E 12822130012 2525 MAYER LN N 12822130013 2517 MAYER LN N 12822130014 2509 MAYER LN N 12822130015 100 FERNDALE ST N 12822130016 92 FERNDALE ST N 12822130017 84 FERNDALE ST N 12822130018 78 FERNDALE ST N 12822130019 70 FERNDALE ST N 12822130020 64 FERNDALE ST N 12822130021 56 FERNDALE ST N 12822130022 48 FERNDALE ST N 12822130023 42 FERNDALE ST N 12822130024 34 FERNDALE ST N 12822130025 28 FERNDALE ST N 12822130026 22 FERNDALE ST N 12822130027 16 FERNDALE ST N 12822130029 2598 MAYER LN N 12822130030 91 FERNDALE ST N 12822130031 83 FERNDALE ST N 12822130032 77 FERNDALE ST N 12822130033 69 FERNDALE ST N 12822130034 63 FERNDALE ST N 12822130035 55 FERNDALE ST N 12822130036 47 FERNDALE ST N 12822130037 41 FERNDALE ST N 12822130038 33 FERNDALE ST N 12822130039 27 FERNDALE ST N 12822130040 21 FERNDALE ST N 12822130041 15 FERNDALE ST N 1282213004416 MCCLELLAND ST N 12822130045 22 MCCLELLAND ST N Assessable Parcels 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 H1, Attachment 3 Total Assessment $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 $6,600.00 Packet Page Number 93 of 188 H1, Attachment 3 12822130046 28 MCCLELLAND ST N 1 $6,600.00 12822130047 34 MCCLELLAND ST N 1 $6,600.00 12822130048 42 MCCLELLAND ST N 1 $6,600.00 12822130049 48 MCCLELLAND ST N 1 $6,600.00 12822130050 56 MCCLELLAND ST N 1 $6,600.00 12822130051 64 MCCLELLAND ST N 1 $6,600.00 12822130052 70 MCCLELLAND ST N 1 $6,600.00 12822130053 78 MCCLELLAND ST N 1 $6,600.00 12822130054 84 MCCLELLAND ST N 1 $6,600.00 12822130055 92 MCCLELLAND ST N 1 $6,600.00 12822130056 2576 MAYER LN N 1 $6,600.00 12822130057 2566 MAYER LN N 1 $6,600.00 12822130058 93 MCCLELLAND ST N 1 $6,600.00 12822130059 87 MCCLELLAND ST N 1 $6,600.00 12822130060 81 MCCLELLAND ST N 1 $6,600.00 12822130061 75 MCCLELLAND ST N 1 $6,600.00 12822130062 67 MCCLELLAND ST N 1 $6,600.00 12822130063 61 MCCLELLAND ST N 1 $6,600.00 12822130064 55 MCCLELLAND ST N 1 $6,600.00 12822130065 47 MCCLELLAND ST N 1 $6,600.00 12822130066 41 MCCLELLAND ST N 1 $6,600.00 12822130067 33 MCCLELLAND ST N 1 $6,600.00 12822130068 27 MCCLELLAND ST N 1 $6,600.00 12822130069 21 MCCLELLAND ST N 1 $6,600.00 12822130070 15 MCCLELLAND ST N 1 $6,600.00 12822130073 16 ODAY ST N 1 $6,600.00 12822130074 22 ODAY ST N 1 $6,600.00 12822130075 28 ODAY ST N 1 $6,600.00 12822130076 34 ODAY ST N 1 $6,600.00 12822130077 42 ODAY ST N 1 $6,600.00 12822130078 48 ODAY ST N 1 $6,600.00 12822130079 56 ODAY ST N 1 $6,600.00 12822130080 62 ODAY ST N 1 $6,600.00 12822130081 70 ODAY ST N 1 $6,600.00 12822130082 76 ODAY ST N 1 $6,600.00 12822130083 82 ODAY ST N 1 $6,600.00 12822130084 88 ODAY ST N 1 $6,600.00 12822130085 94 ODAY ST N 1 $6,600.00 12822130086 2554 MAYER LN N 1 $6,600.00 12822130087 2538 MAYER LN N 1 $6,600.00 12822130088 2530 MAYER LN N 1 $6,600.00 12822130089 2524 MAYER LN N 1 $6,600.00 12822130090 2516 MAYER LN N 1 $6,600.00 12822130091 2508 MAYER LN N 1 $6,600.00 12822130092 2509 JAMES DR E 1 $6,600.00 12822130093 2517 JAMES DR E 1 1 $6,600.00 12822130094 2525 JAMES DR E 1 $6,600.00 Packet Page Number 94 of 188 H1, Attachment 3 12822130095 2531 JAMES DR E 1 $6,600.00 12822130096 2539 JAMES DR E 1 $6,600.00 12822130097 2508 JAMES DR E 1 $6,600.00 12822130098 2518 JAMES DR E 1 $6,600.00 12822130099 2526 JAMES DR E 1 $6,600.00 12822130100 71 ODAY ST N 1 $6,600.00 12822130101 63 ODAY ST N 1 $6,600.00 12822130102 57 ODAY ST N 1 $6,600.00 12822130103 49 ODAY ST N 1 $6,600.00 12822130104 43 ODAY ST N 1 $6,600.00 12822130105 35 ODAY ST N 1 $6,600.00 12822130106 29 ODAY ST N 1 $6,600.00 12822130107 23 ODAY ST N 1 $6,600.00 12822130108 17 ODAY ST N 1 $6,600.00 12822130110 8 STERLING ST N 1 $3,450.00 12822130111 18 STERLING ST N 1 $3,450.00 12822130112 28 STERLING ST N 1 $3,450.00 12822130113 38 STERLING ST N 1 $3,450.00 12822130114 46 STERLING ST N 1 $3,450.00 12822130115 52 STERLING ST N 1 $3,450.00 12822130116 58 STERLING ST N 1 $3,450.00 12822130117 53 STERLING ST N 1 $3,450.00 12822130118 49 STERLING ST N 1 $3,450.00 12822130119 41 STERLING ST N 1 $3,450.00 12822130120 35 STERLING ST N 1 $3,450.00 12822130121 27 STERLING ST N 1 $3,450.00 12822130122 21 STERLING ST N 1 $3,450.00 12822140008 2625 MAYER LN N 1 $6,600.00 12822140009 2633 MAYER LN N 1 $6,600.00 12822140010 2639 MAYER LN N 1 $6,600.00 12822140011 2647 MAYER LN E 1 $6,600.00 12822140012 2653 MAYER LN N 1 $6,600.00 12822140013 2661 MAYER LN E 1 $6,600.00 12822140014 2667 MAYER LN N 1 $6,600.00 12822140015 2673 MAYER LN N 1 $6,600.00 12822140016 2681 MAYER LN N 1 $6,600.00 12822140017 2689 MAYER LN N 1 $6,600.00 12822140018 2695 MAYER LN E 1 $6,600.00 12822140019 2701 MAYER LN N 1 $6,600.00 12822140020 2709 MAYER LN N 1 $6,600.00 12822140021 84 MAYHILL RD N 1 $6,600.00 12822140022 70 MAYHILL RD N 1 $6,600.00 12822140023 64 MAYHILL RD N 1 $6,600.00 12822140024 56 MAYHILL RD N 1 $6,600.00 12822140025 48 MAYHILL RD N 1 $6,600.00 12822140026 42 MAYHILL RD N 1 $6,600.00 12822140027 34 MAYHILL RD N 1 $6,600.00 Packet Page Number 95 of 188 H1, Attachment 3 12822140028 28 MAYHILL RD N 1 $6,600.00 12822140029 22 MAYHILL RD N 1 $6,600.00 12822140030 16 MAYHILL RD N 1 $6,600.00 12822140032 2670 MAYER LN N 1 $6,600.00 12822140033 2686 MAYER LN N 1 $6,600.00 12822140034 2692 MAYER LN N 1 $6,600.00 12822140035 2704 MAYER LN N 1 $6,600.00 12822140036 83 MAYHILL RD N 1 $6,600.00 12822140037 77 MAYHILL RD N 1 $6,600.00 12822140038 69 MAYHILL RD N 1 $6,600.00 12822140039 63 MAYHILL RD N 1 $6,600.00 12822140040 55 MAYHILL RD N 1 $6,600.00 12822140041 47 MAYHILL RD N 1 $6,600.00 12822140042 41 MAYHILL RD N 1 $6,600.00 12822140043 33 MAYHILL RD N 1 $6,600.00 12822140044 27 MAYHILL RD N 1 $6,600.00 12822140045 21 MAYHILL RD N 1 $6,600.00 12822140046 15 MAYHILL RD N 1 $6,600.00 12822140049 16 FARRELL ST N 1 $6,600.00 12822140050 22 FARRELL ST N 1 $6,600.00 12822140051 28 FARRELL ST N 1 $6,600.00 12822140052 34 FARRELL ST N 1 $6,600.00 12822140053 42 FARRELL ST N 1 $6,600.00 12822140054 48 FARRELL ST N 1 $6,600.00 12822140055 56 FARRELL ST N 1 $6,600.00 12822140056 64 FARRELL ST N 1 $6,600.00 12822140057 70 FARRELL ST N 1 $6,600.00 12822140058 78 FARRELL ST N 1 $6,600.00 12822140059 84 FARRELL ST N 1 $6,600.00 12822140060 92 FARRELL ST N 1 $6,600.00 12822140061 2656 MAYER LN N 1 $6,600.00 12822140062 91 FARRELL ST N 1 $6,600.00 12822140063 83 FARRELL ST N 1 $6,600.00 12822140064 77 FARRELL ST N 1 $6,600.00 12822140065 69 FARRELL ST N 1 $6,600.00 12822140066 63 FARRELL ST N 1 $6,600.00 12822140067 55 FARRELL ST N 1 $6,600.00 12822140068 47 FARRELL ST N 1 $6,600.00 12822140069 41 FARRELL ST N 1 $6,600.00 12822140070 33 FARRELL ST N 1 $6,600.00 12822140071 27 FARRELL ST N 1 $6,600.00 12822140072 21 FARRELL ST N 1 $6,600.00 12822140073 15 FARRELL ST N 1 $6,600.00 12822140076 16 DENNIS LN N 1 $6,600.00 12822140077 22 DENNIS LN N 1 $6,600.00 12822140078 28 DENNIS LN N 1 $6,600.00 12822140079 34 DENNIS LN N 1 $6,600.00 Packet Page Number 96 of 188 H1, Attachment 3 12822140080 42 DENNIS LN N 1 $6,600.00 12822140081 48 DENNIS LN N 1 $6,600.00 12822140082 56 DENNIS LN N 1 $6,600.00 12822140083 64 DENNIS LN N 1 $6,600.00 12822140084 70 DENNIS LN N 1 $6,600.00 12822140085 78 DENNIS LN 1 $6,600.00 12822140086 84 DENNIS LN N 1 $6,600.00 12822140087 92 DENNIS LN N 1 $6,600.00 12822140088 2650 MAYER LN N 1 $6,600.00 12822140089 2630 MAYER LN N 1 $6,600.00 12822140090 91 DENNIS LN N 1 $6,600.00 12822140091 83 DENNIS LN E 1 $6,600.00 12822140092 77 DENNIS LN N 1 $6,600.00 12822140093 69 DENNIS LN N 1 $6,600.00 12822140094 63 DENNIS LN N 1 $6,600.00 12822140095 55 DENNIS LN N 1 $6,600.00 12822140096 47 DENNIS LN N 1 $6,600.00 12822140097 41 DENNIS LN N 1 $6,600.00 12822140098 33 DENNIS LN N 1 $6,600.00 12822140099 27 DENNIS LN N 1 $6,600.00 12822140100 21 DENNIS LN N 1 $6,600.00 12822140101 15 DENNIS LN N 1 $6,600.00 $1,312,050.00 Residential Full Reconstruction Unit Assessment Rate $6,600.00 Pavement Rehabilitation Unit Assessment Rate $3,450.00 Packet Page Number 97 of 188 -and kijniN33 4J Qct' -131 NhdW 0 rr a Lij'15 31<N�J33 4 f .�� 15 QNd1131� oW � '1S a �� �5 tyn-131.5 w nd� Q �� �•J Packet Page Number 98 of 188 ME u H1, Attachment 4 � r n V ^ nn ll Q) .M W W V UE0W a --j Q) _ 0 U 4-j 4-j > . O Q Q O E Ln Q) �\\ O Q Ln) 10C E v N Packet Page Number 98 of 188 ME u H1, Attachment 4 � r n cn a -j 4-jN C N V 4-, E - 0 O > -5 C- 0 O N cn N Un n U E o a p Q) EUnUn Q) T Q)o a) Q) Otj •U v Q) j L Q (� O N cn o Q O -0 M s < 0 Q) Q C6un +J _ 4-j Q) •� � o Q) 4-jT E a) + o > t = o `� a- j N Ma) N N N M N cn cn . — 4-j a--' N V U cn � M N � O � Un U O E U) -0 � 4-' • � 'X '> N O U O �E Hl, Attachment 4 Packet Page Number 99 of 188 W COQ N N N N cn cn I Packet Page Number 100 of 188 a--+ cn N Q) C N Q) E cn cn Un cn Q a--+ 0 O • Q) V a-+ O C- a--+ C- Q) E cn cn Un cn M M ll U T O C� N M E N >N cn a--+ N UnN DC • a--+ O "' UnC-O O V CV �, N Q) O O E o un Hl, Attachment 4 Hl, Attachment 4 Packet Page Number 101 of 188 ca Q) N Q U a -j Q) •0 i n V � Q T O W Q) 4—j p O (6 C N m a=' fir NO 4-, \ 19t D -0 OO b4 E U 1 p 11 n� W, cn N O N N O U N U C6 4--' D i N N M p(- +� cl V CU UN �� _ N O N � C6 Ln O I L CD N DC Hl, Attachment 4 Packet Page Number 101 of 188 O 4-j M E O N ca N UnN N cn cn Packet Page Number 102 of 188 a -j O V N Un E O i Q) T Q) V N Q) O V Un E clC O a--+ IN T a—+ Q) a--+ O E M C- 4 -j �o OLn = m Q >, %- a) L� M� +-j O N X Q M N —> N Q cn 0 Z, Q a -- O E M V Q) >-, Q) +� E Q) M V oC Hl, Attachment 4 O E O n� W 4— l W N N N N Un Un a--+ cn N Q) C MW M V C lC = M o Hl, Attachment 4 a--, N N N E a--+ .� N >-+ un N E N > Q O N E Ln � O N O Q) C� N Q E a--+ 4- Q) N N 0 M N Q E a--+ o U > �� Q �� D Packet Page Number 103 of 188 N V a--+ O C (>3 V a--+ � > Ln N E E N Q N Q O O N =3 -0 On C>3 > O C>3 Q)� O � L >-,a-+ `r'(1)z� Hl, Attachment 4 a--, N N N E a--+ .� N >-+ un N E N > Q O N E Ln � O N O Q) C� N Q E a--+ 4- Q) N N 0 M N Q E a--+ o U > �� Q �� D Packet Page Number 103 of 188 3161 Packet Page Number 104 of 188 J Q z IL Z Q z m O O Z:) 0 NO 0 `l O O O (D z 0 O O O O O 00 z O O O O O 00 � Lr; � O rV In :;7 m Ln o m o m p rn 2 d (3) 00 f V .N -I IZI- O cn Ln Ln �D m Ln r1 J f l r -I c -I c -I 00 V p i/} i/} i/} V p i/} Qi!} H cn W i -j M Q Ln D M L/) V N 0 r • Hl, Attachment 4 e Hl, Attachment 4 Packet Page Number 105 of 188 C- 0 a -j c- c Un O N E 4-j cn N E N cn O 4-jUn > O Q Q cn O c - E N cn n N CQ -0 N � a -- N E Q k a --j O 0 O Ln Ln N O E t a -j O Q.O un U � Q Q Q C O N O T > ~ DC cn O O o U Ucn Q M� 0O ate-' L c O O U U Ln Q)O � = I a)� p O 4-jto 4, _ 4-, ®0 0 V v .v 4 0.QoCV Qp Ln cn 4-jUn Q Q N . _0 cn <1 a Hl, Attachment 4 Packet Page Number 105 of 188 H2 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Schaller Area Pavement Rehabilitation, City Project 19-11 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood utilizes a "Special Assessment Policy" which is based on Minnesota State Statutes, Chapter 429. This statute grants cities the authority to use special assessments as a method to finance a broad range of public improvements. Special assessments are a charge imposed on properties for a particular improvement that benefits the owners of those selected properties. The assessment hearing is an opportunity for benefiting property owners to address the City Council about the proposed assessment. Recommended Action: a. Hold an assessment hearing and receive any objections for the Schaller Area Pavement Rehabilitation, City Project 19-11. b. Motion to approve the resolution Adopting Assessment Roll for the Schaller Area Pavement Rehabilitation, City Project 19-11. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $769,350 (Assessments) Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Assessments are one of the funding sources of the approved project funding plan for the proposed infrastructure improvements of the Schaller area neighborhood. These improvements continue the City's investment into improving the condition of the municipal infrastructure throughout the City. Packet Page Number 106 of 188 H2 Background There are a total of 222 assessable residential parcels within the project area. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. The appraisal report recommended the following rates. • Residential o Pavement Rehabilitation Rate = $3,450/unit (entire project area) As of October 5, 2020 staff have received no objections or requests for deferral to the proposed assessments. Objections will be received up to and as part of the assessment hearing on October 12, 2020. Once the public hearing is closed, no further objections will be considered. Staff will review all submitted objections and provide the City Council recommendations for action on those objections at the October 26, 2020 City Council meeting. Staff will coordinate with the objectors and send out the staff determination that will be recommended to the Council. This letter will also inform the property owner that if they wish to further address the City Council about the proposed assessment or staff recommendation they will be able to do so at the October 26, 2020 City Council Meeting. Staff will approve any deferral requests on an administrative basis following approval of necessary paperwork up to certification to Ramsey County on November 15, 2020. In the past, assessment hearings have typically been held at the same Council meetings as the Award of Construction contracts. Given the uncertainty caused by the current COVID-19 situation, the assessment hearing was separated from the Award of Contract meeting and delayed until October 12, 2020. Assessment hearings are typically held in the spring of the year, with a 30 -day interest-free payment period following immediately thereafter. After the interest-free period lapsed, remaining assessment balances were subject to interest, dating back to the assessment hearing. In moving the assessment hearing to the fall, assessment payments to the City will be accepted interest-free up to the time they are certified to Ramsey County in November of the year. This will reduce the overall amount of the assessment for residents not paying in full during the interest-free timeframe. Budget Information The total estimated project cost, based off of the awarded construction contract and indirect costs, is $1,684,307. The contract was awarded to Northwest Asphalt Inc. by the City Council on May 11, 2020. Northwest Asphalt Inc. was the lowest responsible bidder. See the table below for the approved project funding plan. Packet Page Number 107 of 188 Project Cost Recovery FUNDING SOURCE ESTABLISHED FUNDING PLAN % OF TOTAL FUNDING GAS FRANCHISE FEES $633,384.00 38% SPECIAL BENEFIT ASSESSMENTS $765,900.00 45% ENVIRONMENTAL UTILITY FUND $154,396.00 9% SANITARY SEWER FUND $73,866.00 4% W.A.C. FUND $56,761.00 3% TOTAL FUNDING $1,684,307.00 100% Packet Page Number 107 of 188 H2 The estimated project costs lie within the previously established project budget of $2,032,000 and has been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Proposed Schedule and Milestones: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/24/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/24/2020 Award Contract 5/11/2020 Begin Construction Ma /June 2020 Accept Assessment Roll & Order Assessment Hearings 9/14/2020 Complete Construction September 2020 Assessment Hearing 10/12/2020 Adopt Revised Assessment Roll 10/26/2020 Assessments Certified to RamseyCount November 2020 Attachments 1. Resolution Adopting Assessment Roll 2. Project Location Map 3. Proposed Assessment Roll 4. Powerpoint Presentation Packet Page Number 108 of 188 H2, Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the Schaller Area Pavement Rehabilitation, City Project 19-11 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of October 5, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the Schaller Area Pavement Rehabilitation as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later Packet Page Number 109 of 188 H2, Attachment 1 than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Approved this 12th day of October 2020. Packet Page Number 110 of 188 H2, Attachment 2 KING // ST. '/ �' "� o GOLF MAI LAND CIR. O COURSE 0 C D Vista Hills Z 1. CRESTVIEW Mailand FOREST TEAK- Q O Park Park DR. WOOD O � � 1 2' 2. DEER RIDGE Li TEAKWOOD DR. � LN. CT. o Y OAKRIDGE DR. Q w HILLWOOD `'J z pQ7 u� 2. =>O�� LUDR. HIL �Kf r- U SPR/NoS/p E p� � 1p�E Cr o LINWOOD RQJ . �v� � AVE. DAH L OPH L AVE. UNWOOD CT. pP�`�'� �ih L —� J � AVE' PROMONTORY, Q��p C1w Pork APPod -J >1 2 F- Cn 0 TIMBER WHITE OAK TIMBER o 39: = o wBER w C� Q SGNPLLER DR. CIR. c� o TIM Cn Z o z , w AVE Q � PHYLIS CT. g DR :2 W VALLEY F,� VIEW 3 VALLEY VIEW AVE. REpp�N AV. 1. C U R R I E CT. CSR. E 2. VALLEY VIEW CT. 74 1 U 2• 3. LAKEWOOD CT. Cnn v~i V) AVE. 1 1 HIGHWOOD AVE. w ~ MgMIE C/)Q o Z v' -JMAMIE AVE a O� AVE. cn O J Iw Ld Ld O Li NQEM ITZ z J OD Q � NEMITZ ST. 0 � AVE. 0 > �_ Cn SOUTHCREST SOU THGREST Li ^ ,T. � n, Pleasantview PROPOSED STREET IMPROVEMENT Schaller Area Pavement Rehabilitation Project Location Map City Project 19-11 C2,' Li Q z C2,' L, U w� � U ' BVLD RED PLS ER CIR. SNOWDRI -1 CIR. >� N 23 3 1 1 1 74 25 494 C 72 NO SCALE Packet Page Number 111 of 188 H2, Attachment 3 Final Assessment Roll Schaller Area Pavement Rehabilitation City Project 19-11 ParcellD SiteAddress Assessable Parcels Total Assessment 132822130056 873 ODAY ST S 1 $3,450.00 132822130057 865 ODAY ST S 1 $3,450.00 132822130058 857 ODAY ST S 1 $3,450.00 132822130059 2531 SCHALLER DR E 1 $3,450.00 132822130060 2539 SCHALLER DR E 1 $3,450.00 132822130061 2547 SCHALLER DR E 1 $3,450.00 132822130062 2555 SCHALLER DR E 1 $3,450.00 132822130063 2563 SCHALLER DR E 1 $3,450.00 132822130064 2571 SCHALLER DR E 1 $3,450.00 132822130065 2579 SCHALLER DR E 1 $3,450.00 132822130066 2587 SCHALLER DR E 1 $3,450.00 132822130067 2595 SCHALLER DR E 1 $3,450.00 132822130068 2603 SCHALLER DR E 1 $3,450.00 132822130069 2611 SCHALLER DR E 1 $3,450.00 132822130070 2610 SCHALLER DR E 1 $3,450.00 132822130071 2602 SCHALLER DR E 1 $3,450.00 132822130072 2594 SCHALLER DR E 1 $3,450.00 132822130073 2586 SCHALLER DR E 1 $3,450.00 132822130075 2528 SCHALLER DR E 1 $3,450.00 132822130076 2520 SCHALLER DR E 1 $3,450.00 132822130077 2512 SCHALLER DR E 1 $3,450.00 132822130081 2580 SCHALLER DR E 1 $3,450.00 132822130083 2504 SCHALLER DR E 1 $3,450.00 132822130087 858 ODAY ST S 1 $3,450.00 132822210003 2377 DAHL AVE E 1 $3,450.00 132822210007 2379 LINWOOD CT E 1 $3,450.00 132822210008 2389 LINWOOD CT E 1 $3,450.00 132822210009 2399 LINWOOD CT E 1 $3,450.00 132822210010 2409 LINWOOD CT E 1 $3,450.00 132822210011 2419 LINWOOD CT E 1 $3,450.00 132822210012 2431 LINWOOD CT E 1 $3,450.00 132822210013 2441 LINWOOD CT E 1 $3,450.00 132822210014 2450 LINWOOD CT E 1 $3,450.00 132822210015 2440 LINWOOD CT E 1 $3,450.00 132822210016 2430 LINWOOD CT E 1 $3,450.00 132822210017 2420 LINWOOD CT E 1 $3,450.00 132822210018 2410 LINWOOD CT E 1 $3,450.00 132822210019 2400 LINWOOD CT E 1 $3,450.00 132822210020 2390 LINWOOD CT E 1 $3,450.00 132822210025 840 CRESTVIEW DR S 1 $3,450.00 132822210026 830 CRESTVIEW DR S 1 $3,450.00 132822210027 820 CRESTVIEW DR S 1 $3,450.00 132822210028 810 CRESTVIEW DR S 1 $3,450.00 132822210029 800 CRESTVIEW DR S 1 $3,450.00 Packet Page Number 112 of 188 H2, Attachment 3 132822210030 790 CRESTVIEW DR S 1 $3,450.00 132822210031 780 CRESTVIEW DR S 1 $3,450.00 132822210032 781 CRESTVIEW DR S 1 $3,450.00 132822210033 791 CRESTVIEW DR S 1 $3,450.00 132822210034 801 CRESTVIEW DR S 1 $3,450.00 132822210035 841 CRESTVIEW DR S 1 $3,450.00 132822220013 2263 DAHL AVE E 1 $3,450.00 132822220014 2271 DAHL AVE E 1 $3,450.00 132822220015 2279 DAHL AVE E 1 $3,450.00 132822220016 2287 DAHL AVE E 1 $3,450.00 132822220017 2295 DAHL AVE E 1 $3,450.00 132822220018 2303 DAHL AVE E 1 $3,450.00 132822220019 2311 DAHL AVE E 1 $3,450.00 132822220020 2319 DAHL AVE E 1 $3,450.00 132822220021 2308 DAHL CT E 1 $3,450.00 132822220022 2300 DAHL CT E 1 $3,450.00 132822220023 2298 DAHL CT E 1 $3,450.00 132822220024 2296 DAHL CT E 1 $3,450.00 132822220025 2294 DAHL CT E 1 $3,450.00 132822220026 2286 DAHL AVE E 1 $3,450.00 132822220027 2278 DAHL AVE E 1 $3,450.00 132822220028 2270 DAHL AVE E 1 $3,450.00 132822220029 2262 DAHL AVE E 1 $3,450.00 132822220033 2307 TIMBER TRL E 1 $3,450.00 132822220035 2321 TIMBER TRL E 1 $3,450.00 132822220036 2320 TIMBER TRL E 1 $3,450.00 132822220037 2314 TIMBER TRL E 1 $3,450.00 132822220038 2306 TIMBER TRL E 1 $3,450.00 132822220041 2321 DAHL AVE E 1 $3,450.00 132822220042 2331 DAHL AVE E 1 $3,450.00 132822220043 2341 DAHL AVE E 1 $3,450.00 132822220044 760 DORLAND RD S 1 $3,450.00 132822220045 770 DORLAND RD S 1 $3,450.00 132822220046 780 DORLAND RD S 1 $3,450.00 132822220047 790 DORLAND RD S 1 $3,450.00 132822220048 800 DORLAND RD S 1 $3,450.00 132822220049 810 DORLAND RD S 1 $3,450.00 132822220050 820 DORLAND RD S 1 $3,450.00 132822220051 765 DORLAND RD S 1 $3,450.00 132822220052 775 DORLAND RD S 1 $3,450.00 132822220053 799 DORLAND RD S 1 $3,450.00 132822220055 2360 DAHL AVE E 1 $3,450.00 132822220056 2366 DAHL AVE E 1 $3,450.00 132822220057 2372 DAHL AVE E 1 $3,450.00 132822220058 2380 DAHL AVE E 1 $3,450.00 132822220059 2383 DAHL AVE E 1 $3,450.00 132822220062 2359 DAHL AVE E 1 $3,450.00 132822220063 2353 DAHL AVE E 1 $3,450.00 132822220064 12347 DAHL AVE E 1 $3,450.00 132822220070 12380 LINWOOD CT E 1 $3,450.00 Packet Page Number 113 of 188 H2, Attachment 3 132822220074 2370 LINWOOD CT E 1 $3,450.00 132822220075 2360 LINWOOD CT E 1 $3,450.00 132822220077 830 DORLAND RD S 1 $3,450.00 132822220078 840 DORLAND RD S 1 $3,450.00 132822220079 839 DORLAND RD S 1 $3,450.00 132822220081 819 DORLAND RD S 1 $3,450.00 132822220084 2371 DAHL AVE E 2 $6,900.00 132822220085 811 CRESTVIEW DR S 1 $3,450.00 132822220086 821 CRESTVIEW DR S 1 $3,450.00 132822220087 831 CRESTVIEW DR S 1 $3,450.00 132822220088 2315 TIMBER TRL E 1 $3,450.00 132822220093 829 DORLAND RD S 1 $3,450.00 132822230010 2264 PHYLIS CT E 1 $3,450.00 132822230011 2272 PHYLIS CT E 1 $3,450.00 132822230012 2280 PHYLIS CT E 1 $3,450.00 132822230013 2288 PHYLIS CT E 1 $3,450.00 132822230014 2296 PHYLIS CT E 1 $3,450.00 132822230015 2304 PHYLIS CT E 1 $3,450.00 132822230016 2312 PHYLIS CT E 1 $3,450.00 132822230017 2313 PHYLIS CT E 1 $3,450.00 132822230018 2305 PHYLIS CT E 1 $3,450.00 132822230019 2297 PHYLIS CT E 1 $3,450.00 132822230020 2289 PHYLIS CT E 1 $3,450.00 132822230021 2281 PHYLIS CT E 1 $3,450.00 132822230022 2273 PHYLIS CT E 1 $3,450.00 132822230023 2265 PHYLIS CT E 1 $3,450.00 132822230024 2260 TIMBER TRL E 1 $3,450.00 132822230025 2268 TIMBER TRL E 1 $3,450.00 132822230026 2276 TIMBER TRL E 1 $3,450.00 132822230027 2284 TIMBER TRL E 1 $3,450.00 132822230028 2290 TIMBER TRL E 1 $3,450.00 132822230029 2298 TIMBER TRL E 1 $3,450.00 132822230030 2297 TIMBER TRL E 1 $3,450.00 132822230031 2269 TIMBER TRL E 1 $3,450.00 132822230032 2261 TIMBER TRL E 1 $3,450.00 132822230033 2262 VALLEY VIEW AVE E 1 $3,450.00 132822230035 2311 VALLEY VIEW AVE E 1 $3,450.00 132822230036 2301 VALLEY VIEW AVE E 1 $3,450.00 132822230037 919 SCHALLER DR E 1 $3,450.00 132822230038 929 SCHALLER DR S 1 $3,450.00 132822230039 939 SCHALLER DR S 1 $3,450.00 132822230040 949 SCHALLER DR S 1 $3,450.00 132822230041 959 SCHALLER DR S 1 $3,450.00 132822230042 920 SCHALLER DR S 1 $3,450.00 132822230043 2317 VALLEY VIEW CT E 1 $3,450.00 132822230044 2321 VALLEY VIEW CT E 1 $3,450.00 132822230045 2329 VALLEY VIEW CT E 1 $3,450.00 132822230046 2328 VALLEY VIEW CT E 1 $3,450.00 132822230047 12320 VALLEY VIEW CT E 1 $3,450.00 132822230048 12316 VALLEY VIEW CT E 1 $3,450.00 Packet Page Number 114 of 188 H2, Attachment 3 132822230049 950 SCHALLER DR S 1 $3,450.00 132822230059 955 CURRIE CT S 1 $3,450.00 132822230060 945 CURRIE CT S 1 $3,450.00 132822230061 935 CURRIE CT S 1 $3,450.00 132822230062 936 CURRIE CT S 1 $3,450.00 132822230063 946 CURRIE CT S 1 $3,450.00 132822230064 956 CURRIE CT S 1 $3,450.00 132822230065 2261 VALLEY VIEW AVE E 1 $3,450.00 132822230066 2271 VALLEY VIEW AVE E 1 $3,450.00 132822230067 2277 VALLEY VIEW AVE E 1 $3,450.00 132822230068 2285 VALLEY VIEW AVE E 1 $3,450.00 132822230069 2293 VALLEY VIEW AVE E 1 $3,450.00 132822230070 2270 VALLEY VIEW AVE E 1 $3,450.00 132822230071 2278 VALLEY VIEW AVE E 1 $3,450.00 132822230072 2286 VALLEY VIEW AVE E 1 $3,450.00 132822230073 2294 VALLEY VIEW AVE E 1 $3,450.00 132822230076 870 LAKEWOOD DR S 1 $3,450.00 132822230077 880 LAKEWOOD DR S 1 $3,450.00 132822230079 855 LAKEWOOD DR S 1 $3,450.00 132822230080 865 LAKEWOOD DR S 1 $3,450.00 132822230081 875 LAKEWOOD DR S 1 $3,450.00 132822230082 885 LAKEWOOD DR S 1 $3,450.00 132822230083 889 SCHALLER DR S 1 $3,450.00 132822230084 890 SCHALLER DR S 1 $3,450.00 132822230085 900 SCHALLER DR S 1 $3,450.00 132822230086 910 SCHALLER DR S 1 $3,450.00 132822230087 888 LAKEWOOD CT S 1 $3,450.00 132822230088 910 LAKEWOOD CT S 1 $3,450.00 132822230089 920 LAKEWOOD CT S 1 $3,450.00 132822230090 930 LAKEWOOD CT S 1 $3,450.00 132822230091 927 LAKEWOOD CT S 1 $3,450.00 132822230092 917 LAKEWOOD CT S 1 $3,450.00 132822230093 907 LAKEWOOD CT S 1 $3,450.00 132822230094 2360 TIMBER AVE E 1 $3,450.00 132822230095 2359 TIMBER AVE E 1 $3,450.00 132822240037 879 CRESTVIEW DR S 1 $3,450.00 132822240038 873 CRESTVIEW DR S 1 $3,450.00 132822240039 867 CRESTVIEW DR S 1 $3,450.00 132822240040 861 CRESTVIEW DR S 1 $3,450.00 132822240041 855 CRESTVIEW DR S 1 $3,450.00 132822240042 849 CRESTVIEW DR S 1 $3,450.00 132822240043 2401 SCHALLER DR E 1 $3,450.00 132822240044 2392 TIMBER AVE E 1 $3,450.00 132822240045 2402 TIMBER AVE E 1 $3,450.00 132822240046 2412 TIMBER AVE E 1 $3,450.00 132822240047 2422 TIMBER AVE E 1 $3,450.00 132822240048 2432 TIMBER AVE E 1 $3,450.00 132822240049 2442 TIMBER AVE E 1 $3,450.00 132822240050 12439 TIMBER AVE E 1 $3,450.00 132822240051 12429 TIMBER AVE E 1 $3,450.00 Packet Page Number 115 of 188 H2, Attachment 3 132822240052 2413 TIMBER AVE E 1 $3,450.00 132822240053 2403 TIMBER AVE E 1 $3,450.00 132822240054 856 CRESTVIEW DR S 1 $3,450.00 132822240055 850 CRESTVIEW DR S 1 $3,450.00 132822240056 2384 SCHALLER DR E 1 $3,450.00 132822240057 2394 SCHALLER DR E 1 $3,450.00 132822240058 2404 SCHALLER DR E 1 $3,450.00 132822240059 2412 SCHALLER DR E 1 $3,450.00 132822240060 2420 SCHALLER DR E 1 $3,450.00 132822240061 2428 SCHALLER DR E 1 $3,450.00 132822240062 2436 SCHALLER DR E 1 $3,450.00 132822240063 2444 SCHALLER DR 1 $3,450.00 132822240064 2452 SCHALLER DR E 1 $3,450.00 132822240065 2460 SCHALLER DR E 1 $3,450.00 132822240066 2468 SCHALLER DR E 1 $3,450.00 132822240067 2476 SCHALLER DR E 1 $3,450.00 132822240068 2484 SCHALLER DR E 1 $3,450.00 132822240071 2413 SCHALLER DR E 1 $3,450.00 132822240072 2421 SCHALLER DR E 1 $3,450.00 132822240073 2429 SCHALLER DR E 1 $3,450.00 132822240074 2437 SCHALLER DR E 1 $3,450.00 132822240075 2445 SCHALLER DR E 1 $3,450.00 132822240088 899 MARNIE CIR S 1 $3,450.00 132822240089 893 MARNIE CIR S 1 $3,450.00 132822240090 885 MARNIE CIR S 1 $3,450.00 132822240091 882 MARNIE CIR S 1 $3,450.00 132822240092 890 MARNIE CIR S 1 $3,450.00 132822240093 898 MARNIE CIR S 1 $3,450.00 $769,350.00 Residental Pavement Rehabilitation Unit Assessment Rate Packet Page Number 116 of 188 $3,450.00 H2, Attachment 4 Packet Page Number 117 of 188 4, J W I 4j M J n� W n 1 = 0 NO 0 W / U Q) C- . 0 E cu 0- a) V ) � v) Cn6, V)0 Q) V O W 4-, Q) V Q Q) <Q) 1�000 Ln CU i i H2, Attachment 4 Packet Page Number 117 of 188 c'l- N Un UnN N Un I 0 Packet Page Number 118 of 188 Un a--+ C N 4-jQ) V E 4-, - 0 > -5 C- 0 O N Un N cn U .EN - �, k V • O C E Q EaJ Un a--+ C- � O Q N UnO E p L — U ELn cn tj N j cin Q O cn p Q Ln 4-j aJ aJ 4—' V CY) Q) a) — T E - � 0 +� a) -0 o T M a) S- N Ln � • N N cn cn .— 4-j OD OO Q Q Q N cn V N M N a--+ O� cn aJ Un O E QU) -0 a--+ N N ate--+ N O X �•> U N O L.L E H2, Attachment 4 W KO -11 N N N N cn cn I a--+ cn N Q) C N Q) E cn cn Un cn Q a--+ 0 O • Q) V a-+ O C- a--+ C- Q) E cn cn Un cn M M ll U T O C� N M E N >N cn a--+ N UnN DC • a--+ O "' Un EC- O V CV 4-jO N Q) O O E o un H2, Attachment 4 Packet Page Number 119 of 188 () Q) 4-j M N cn cn N N Un I Packet Page Number 120 of 188 M Q) a--+ V N N Q O N a--� a --j Ln O V a� p � T O Q � MM .> V N cn Ul V N 4-j C)C O N M N O �cn N • N N DC O Ln rC C- 0 a—+ M C) rC a--+ C— Q) E • H2, Attachment 4 H2, Attachment 4 Packet Page Number 121 of 188 O 4-j M E O n� W 4— l W Q N cn cn N Un Un a--+ cn N N a--+ C MW e Packet Page Number 122 of 188 M V C iC T M o H2, Attachment 4 a--+ Q) N N E a--+ .� N >-+ Un N 5 E N > Q O N E Ln � O N O _N N .� Q E a--+ Q) N N O M Q) N QE a--+ o U > U� Un .4-j Q �� D a-+ V M 4-j 0 (� V a--+ 0 Ln a--+ >, N E E Q N N 00 O O O N =3 -0 OnO L H2, Attachment 4 a--+ Q) N N E a--+ .� N >-+ Un N 5 E N > Q O N E Ln � O N O _N N .� Q E a--+ Q) N N O M Q) N QE a--+ o U > U� Un .4-j Q �� D Q) 4—j 3161 J z Q 0 z o 0 0 0 0� 0 LLzIZI- 0 Q 00 0 0 �D mrn 0 r,0 Lu = a m Ln 0 DO Ln i/} -Ln -Ln -Ln LL z m m 0 O Z:) r -I `l NO 0 (D z 0 z o 0 0 0 0� 0 LLzIZI- 0 Q 00 0 0 �D mrn r,0 Lu = a m Ln 00 00 J i/} -Ln -Ln -Ln -Ln CO Q -Ln cn W i -j M Q Ln D M L/) V N 0 r • H2, Attachment 4 Packet Page Number 123 of 188 e CO 2 E a _0 O 2 Packet Page Number 124 of 188 H2, Attachment 4 C- 0 a--+ c- c O Q) 4-j Un (� Q) Un L O � C`f'n O Q O Un 4-' O — a--+ a-+ ate -+ Q Q) E O O � p E O 4-jO N O N Q C C O0 cin ~ � N � O Q I O O 0V cn U Q O •L C +� a (U � , °' C o O O ��= p= 4-j LA4, _ 4-, ®0 0 V v .v Q— 4 Q) 0.QoCV Qp LA Ln 4-jUn Q O N . _0 cn <1 a H2, Attachment 4 H3 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: County Road B & Arcade Street Improvements, City Project 19-22 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood utilizes a "Special Assessment Policy" which is based on Minnesota State Statutes, Chapter 429. This statute grants cities the authority to use special assessments as a method to finance a broad range of public improvements. Special assessments are a charge imposed on properties for a particular improvement that benefits the owners of those selected properties. The assessment hearing is an opportunity for benefiting property owners to address the City Council about the proposed assessment. Recommended Action: a. Hold an assessment hearing and receive any objections for the County Road B & Arcade Street Improvements, City Project 19-22. b. Motion to approve the resolution Adopting Assessment Roll for the County Road B & Arcade Street Improvements, City Project 19-22. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $726,350.00 (Assessments) Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Assessments are one of the funding sources of the approved project funding plan for the proposed infrastructure improvements of the County Road B & Arcade area neighborhood. The proposed Packet Page Number 125 of 188 H3 improvements continue the City's investment into improving the condition of the municipal infrastructure throughout the City. Background There are a total of 93 assessable residential and commercial parcels within the project area. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. The appraisal report recommended the following rates. • Residential o Full Reconstruction Rate = $6,600/unit o Pavement Rehabilitation Rate = $3,450/unit As of October 5, 2020 staff have received 1 objection to the proposed assessments as detailed below. a. Parcel 082922430034 — Trinity Baptist Church, 2220 Edgerton Street. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. Objections will be received up to and as part of the assessment hearing on October 12, 2020. Once the public hearing is closed, no further objections will be considered. Staff will review all submitted objections and provide the City Council recommendations for action on those objections at the October 26, 2020 City Council meeting. Staff will coordinate with the objectors and send out the staff determination that will be recommended to the Council. This letter will also inform the property owner that if they wish to further address the City Council about the proposed assessment or staff recommendation they will be able to do so at the October 26, 2020 City Council Meeting. Staff will approve any deferral requests on an administrative basis following approval of necessary paperwork up to certification to Ramsey County on November 15, 2020. In the past, assessment hearings have typically been held at the same Council meetings as the Award of Construction contracts. Given the uncertainty caused by the current COVID-19 situation, the assessment hearing was separated from the Award of Contract meeting and delayed until October 12, 2020. Assessment hearings are typically held in the spring of the year, with a 30 -day interest-free payment period following immediately thereafter. After the interest-free period lapsed, remaining assessment balances were subject to interest, dating back to the assessment hearing. In moving the assessment hearing to the fall, assessment payments to the City will be accepted interest-free up to the time they are certified to Ramsey County in November of the year. This will reduce the overall amount of the assessment for residents not paying in full during the interest-free timeframe. Budget Information The total estimated project costs, including indirect costs and contingencies, is $5,267,140, approximately $218,000 above the approved financing plan of $5,048,900. The majority of this overage is due to a change in watermain installation procedures due to the COVID-19 situation and will be funded through Saint Paul Regional Water Services. The contract was awarded to Valley Paving Inc. by the City Council on May 11, 2020. Valley Paving Inc. was the lowest responsible Packet Page Number 126 of 188 H3 bidder. The updated financing plan, based off of bid pricing and the increased SPRWS costs, is shown below. The estimated project costs and funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Proposed Schedule: Project Milestone Estimated Project Cost Recovery Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications Funding Sources Established Funding Plan % of Total Funding G.O. Improvement Bonds $ 2,014,487.00 38% Street Revitalization Fund $ 186,015.00 4% Sanitary Sewer Fund $ 57,541.00 1% Environmental Utility Fund $ 386,274.00 7% Special Benefit Assessment $ 726,350.00 14% Saint Paul Regional Water $ 1,120,856.00 21% W.A.C. Fund $ 399,493.00 8% Xcel Energy I $ 376,124.00 1 7% Total Funding 1 $ 5,267,140.00 1 100% The estimated project costs and funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Proposed Schedule: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/10/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/20/2020 Award Contract 5/11/2020 Begin Construction Ma /June 2020 Accept Assessment Roll & Order Assessment Hearings 9/14/2020 Assessment Hearing, 10/12/2020 Adopt Revised Assessment Roll 10/26/2020 Assessments Certified to Ramsey County November 2020 Complete Construction November 2020 Attachments 1. Resolution Adopting Assessment Roll 2. Project Location Map 3. Proposed Assessment Roll 4. Powerpoint Presentation Packet Page Number 127 of 188 H3, Attachment 1 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the County Road B & Arcade Street Improvements, City Project 19-22 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 082922430034 —Trinity Baptist Church, 2220 Edgerton Street. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the County Road B & Arcade Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. Packet Page Number 128 of 188 H3, Attachment 1 6. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Approved this 12th day of October 2020. Packet Page Number 129 of 188 H3, Attachment 2 36 v VIKING DR. C Ke 60 cn w w O z n w Q QLLJ \ � � LAURIE CT .Q w Q � C a_ yr 2 BURKE CT. COUNTY RD. B BURK Maplecrest y U C AVE. Park ELDRIDGE AVE. 58 Oehrline BELMONT N. Lake �! AVE. �� S K I LLMAN AV. >- z �- KEN OOD J0 F LN. o w � CD m 00 A U� z w w JE. Edgerton w W Park As Q w 0 ROSELAWN AVE. n J AVE. BELLWOOD 61 C/) o SUMMER o 00 y CT. Cn z —U wz ry o LLJLLJ z Off. Q y ,. PROPOSED STREET IMPROVEMENT NO SCALE County Road B and Arcade Street Improvements Project Location Map City Project 19-22 Packet Page Number 130 of 188 H3, Attachment 3 Final Assessment Roll County Road B & Arcade Street Improvements City Project 19-22 ParcellD SiteAddress Assessable Units Total Assessment Amount 92922330014 0 ARCADE ST 1 $6,600.00 162922220026 0 BURKE CT E 1 $6,600.00 82922440030 0 COUNTY ROAD B E 1 $6,600.00 172922120017 0 COUNTY ROAD B E 1 $6,600.00 172922410076 1859 ARCADE ST N 1 $6,600.00 172922410075 1863 ARCADE ST N 1 $6,600.00 172922410074 1865 ARCADE ST N 1 $6,600.00 172922410073 1869 ARCADE ST N 1 $6,600.00 172922410072 1875 ARCADE ST N 1 $6,600.00 172922410071 1885 ARCADE ST N 1 $6,600.00 172922410001 1915 ARCADE ST N 1 $31,600.00 172922140081 1925 ARCADE ST N 1 $1,800.00 172922140078 1941 ARCADE ST N 1 $6,600.00 172922140076 1942 KENWOOD DR E 2 $13,200.00 172922140077 1949 ARCADE ST N 1 $6,600.00 172922140085 1975 ARCADE ST N 2 $13,200.00 172922140073 2001 ARCADE ST N 1 $6,600.00 162922220015 2008 ARCADE ST N 1 $6,600.00 172922140072 2009 ARCADE ST N 1 $6,600.00 162922220014 2010 ARCADE ST N 1 $6,600.00 172922140071 2017 ARCADE ST N 1 $6,600.00 162922220013 2020 ARCADE ST N 1 $6,600.00 172922140084 2025 ARCADE ST N 1 $6,600.00 162922220012 2048 ARCADE ST N 1 $6,600.00 162922220011 2050 ARCADE ST N 1 $6,600.00 162922220010 2060 ARCADE ST N 1 $6,600.00 172922110090 2071 ARCADE ST N 1 $6,600.00 162922220009 2080 ARCADE ST N 1 $6,600.00 172922110077 2083 ARCADE ST N 1 $6,600.00 162922220008 2090 ARCADE ST N 1 $6,600.00 162922220007 2100 ARCADE ST N 1 $6,600.00 162922220006 2112 ARCADE ST N 1 $6,600.00 162922220005 2126 ARCADE ST N 1 $6,600.00 162922220019 2128 ARCADE ST N 1 $6,600.00 92922330013 2134 ARCADE ST N 1 $6,600.00 92922330012 2138 ARCADE ST N 1 $6,600.00 92922330011 2140 ARCADE ST N 1 $6,600.00 172922110002 2141 ARCADE ST N 1 $6,600.00 92922330010 2142 ARCADE ST N 1 $6,600.00 92922330009 2144 ARCADE ST N 1 $6,600.00 82922440018 2147 ARCADE ST N 1 $6,600.00 92922330007 2150 ARCADE ST N 1 $6,600.00 Packet Page Number 131 of 188 H3, Attachment 3 172922120020 2150 EDGERTON ST N 0.5 $3,300.00 172922110001 2151 ARCADE ST N 1 $6,600.00 172922110011 2151 KENWOOD DR E 1 $6,600.00 82922440019 2153 ARCADE ST N 1 $6,600.00 82922440020 2155 ARCADE ST N 1 $6,600.00 92922330006 2158 ARCADE ST N 1 $6,600.00 92922330005 2160 ARCADE ST N 1 $6,600.00 82922440021 2161 ARCADE ST N 1 $6,600.00 82922440022 2165 ARCADE ST N 1 $6,600.00 82922430049 2165 KENWOOD CT N 1 $6,600.00 92922330004 2168 ARCADE ST N 1 $6,600.00 92922330003 2170 ARCADE ST N 1 $6,600.00 82922440004 2171 ARCADE ST N 1 $6,600.00 82922440003 2175 ARCADE ST N 1 $6,600.00 92922330002 2180 ARCADE ST N 1 $6,600.00 82922440002 2185 ARCADE ST N 1 $3,450.00 92922330001 2190 ARCADE ST N 1 $3,450.00 82922440001 2195 ARCADE ST N 1 $3,450.00 92922320004 2200 ARCADE ST N 1 $3,450.00 172922120019 608 COUNTY ROAD B E 1 $6,600.00 82922430034 611 COUNTY ROAD B E 1 $40,600.00 172922120018 618 COUNTY ROAD B E 1 $6,600.00 82922430033 625 COUNTY ROAD B E 1 $6,600.00 172922120016 628 COUNTY ROAD B E 1 $6,600.00 82922430032 635 COUNTY ROAD B E 1 $6,600.00 172922120015 636 COUNTY ROAD B E 1 $6,600.00 172922120011 644 COUNTY ROAD B E 1 $6,600.00 82922430016 647 COUNTY ROAD B E 1 $6,600.00 82922430015 669 COUNTY ROAD B E 1 $6,600.00 172922120003 678 COUNTY ROAD B E 1 $6,600.00 172922120002 688 COUNTY ROAD B E 1 $6,600.00 172922120001 696 COUNTY ROAD B E 1 $6,600.00 172922110018 714 COUNTY ROAD B E 1 $6,600.00 172922110017 720 COUNTY ROAD B E 1 $6,600.00 82922440013 725 COUNTY ROAD B E 1 $6,600.00 172922110016 730 COUNTY ROAD B E 1 $6,600.00 82922440014 735 COUNTY ROAD B E 1 $6,600.00 172922110015 738 COUNTY ROAD B E 1 $6,600.00 82922440024 739 COUNTY ROAD B E 1 $6,600.00 82922440023 741 COUNTY ROAD B E 1 $6,600.00 172922110014 746 COUNTY ROAD B E 1 $6,600.00 172922110013 752 COUNTY ROAD B E 1 $6,600.00 82922440016 759 COUNTY ROAD B E 1 $54,450.00 172922110012 760 COUNTY ROAD B E 1 $6,600.00 82922440048 811 COUNTY ROAD B E 1 $6,600.00 82922440049 813 COUNTY ROAD B E 3 $19,800.00 162922220025 840 BURKE CT E 1 $6,600.00 Packet Page Number 132 of 188 H3, Attachment 3 92922330018 845 BURKE CT E 1 $6,600.00 162922220003 850 BURKE CT E 1 $6,600.00 92922330019 855 BURKE CT E 1 $6,600.00 162922220024 860 BURKE CT E 1 $6,600.00 Totals: 96.5 $726,350.00 Residential Full Reconstruction Unit Assessment Rate: $6,600.00 Residential Pavement Rehabilitation Unit Assessment Rate: $3,450.00 Arlington Hills Methodist Church - 759 County Road B Total Commercial Assessment: $54,450.00 Trinity Baptist Church - 611 County Road B Total Commercial Assessment: $40,600.00 North Metro Automotive -1925 Arcade Street Total Commercial Assessment: $1,800.00 Keller Lake Apartments -1915 Arcade Street Total Townhome Assessment: $31,600.00 Packet Page Number 133 of 188 I A 0 Ld 7 ND N31 Ind Poo, LO W17 GOCMN3>1 �OOMN3h 1S -j 6316ON33HO Ld Wis 31 Ld 331 3AV 3WC Vd �: - -C —112�L -C z IV I NkVd s -ildv3s 0 C LO > 7d is JL - ' j > 73 GWJ8 is A, mom Packet Page Number 134 of 188 4—j C Q) E cn Q) M W H3, Attachment 4 cn a -j 4-jN C N V 4-, E - 0 O > -5 C- 0 O N cn N Un n U E o a p Q) EUnUn Q) T Q)o a) Q) Otj •U v Q) j L Q (� O N cn o Q O -0 M s < 0 Q) Q C6un +J _ 4-j Q) •� � o Q) 4-jT E a) + o > t = o `� a- j N Ma) N N N `>3 N cn cn . — 4-j a--' N V U cn � M N � O � Un U O E U) -0 � 4-' • � 'X '> N O U O �E H3, Attachment 4 Packet Page Number 135 of 188 W COQ N N N N cn cn I Packet Page Number 136 of 188 a--+ cn N Q) C N Q) E cn cn Un cn Q a--+ 0 O • Q) V a-+ O C- a--+ C- Q) E cn cn Un cn M M ll U T O C� N M E N >N cn a--+ N UnN DC • a--+ O "' UnC-O O V CV �, N Q) O O E o un H3, Attachment 4 1-1 cn N a -j N Q 4-j O C- %- Q) N ET cn O cn >-, N 4-j cn ' E cn O Q O •cn M V)4--J4--J Q Q CD Ln 4--JLno 4--JDC 4--J `4t �O T 4-j ' o kO ET -N M (U V M Ln 4-jN N c/) O U M U N O O 4--' cn C O Q) U Q) CD Q) E H3, Attachment 4 Packet Page Number 137 of 188 O 4-j M E O N ca N UnN N cn cn Packet Page Number 138 of 188 a -j O V Un E O iQ) T Q) V N Q) O V N cn E clC O a--+ IN T a—+ Q) a--+ O E M C- 4 -j .O Q) Q Ln M Q) O Q) C� Q M N —> N Q cn 0 Z, Q a -- O E M V Q) >-, Q) + E Q) M V oC H3, Attachment 4 O 4-j M E O n� W 4— l W Q N cn cn N Un Un a--+ cn N N a--+ C MW e M V C iC T M o H3, Attachment 4 a--, N N N E a--+ .� N >-+ Un N 5 E N > Q O N E Ln � O N O _N N .� Q E a--+ Q) N N O M Q) N QE a--+ o U > U� Un .4-j Q �� D Packet Page Number 139 of 188 N a -j V M 4-j 0 (>3 V a--+ 0 Ln a--+ >, N E E Q N N 00 O O O N =3 -0 OnO L H3, Attachment 4 a--, N N N E a--+ .� N >-+ Un N 5 E N > Q O N E Ln � O N O _N N .� Q E a--+ Q) N N O M Q) N QE a--+ o U > U� Un .4-j Q �� D Packet Page Number 139 of 188 M 0) E 4—j V 4� .O S. r Packet Page Number 140 of 188 (D Z_ 0 z D LL J Q O LL O 0 0 0 00 00 r.% O z 0 z D 00 LL z IZI- 0 Q Z LU J r -I = d O J i/} m Q LU �D O .Ln—I r- OLn 00 � N � o� N m 0lz::- r, lfl r, lD lD N (3) lD Qp 0000 N (3) r-% N � 'n m � m m 4j-)-4j-)-i!} 4j-)-i�l1 i!} 4j-)-i�h i -j M D Ln M L/) V N 0 r • H3, Attachment 4 e H3, Attachment 4 Packet Page Number 141 of 188 C- 0 a--+ c!i 4-j O N C a -j E N V On E(� N NUn O 4-j U, > O Q0 Q Un � � O a--+ N QLN C� N ate) O N a--+ Q j Ln Q) a--' O M CDO un 4--jV O Q N Q) ~ T 'N Q) o t O O (1) (UO O C) V 0O a,4-j>,O—� M C: V V C O -U _ LA N 4-j LAT l4 4-j- 4—j o �.� o 0 U Un cn .0 0.Q�CU Qp 4-j4 LA LA V �Q O N . _0 cn <1 a H3, Attachment 4 Packet Page Number 141 of 188 For the permanent record Meeting Date: 10/12/2020 Agenda Item: H3 From: Marvlee Abrams To: Blame White Cc: Melinda CDleman; Andrea Sindt; Steve Love Subject: Re: open e-mail to Mayor and City Council on street assessments Date: Sunday, October 11, 2020 2:59:09 PM Attachments: imaae2aaf38.PNG imaaee7dd74.PNG Thank you for your email. I will forward this on for inclusion Monday. Marylee Abrams Sent from my iPhone Marylee Abrams 1612-322-1620 Mayor Office of the City Council marylee.abrams@maplewoodmn.gov Maplewood www.MaplewoodMn.gov ©f) The Information contained In thlselectronlc message maybe confidential and/or non-public Information and Is Intended only for the use ofthe individual(s) to whom thlselectronlc message Is addressed. Ifthe readerof this message Is not the Intended recipient, or the employee or agent responsible to deliver It to the Intended recipient, you are hereby notified that any dissemination, distribution or copying of this electronic communication or any attachment thereto Is strictly prohibited. If you have received this electronic communication In error, you should Immediately return it to us and delete the message from your system. On Oct 11, 2020, at 2:07 PM, Blane White <blanejwhite@q.com> wrote: External message alert: This message originated from outside the City of Maplewood email system. Use caution when clicking hyperlinks, downloading pictures or opening attachments. Hi, Please include this in the city council meeting on Monday Oct 12 regarding City Project 19-22 and other similar projects in our city. I am a resident at 1975 Arcade St. There are some issues that I would like the council to consider with regards to the street assessments for street renovation projects. Earlier this summer in the city newsletter there were points made about making housing affordable in Maplewood by keeping property taxes as low as possible. Affordable housing is a topic that needs some serious discussion in our community. Street assessments greatly impact the affordability of housing. The single assessment level is considerably greater than our annual total property tax bill. Added to that is the fact that those who cannot afford to pay the full assessment by the November deadline will be charged interest thus increasing the cost on those least able to pay it. This inequity not only makes housing far less affordable in Maplewood but is an example of how our current economic systems are strongly biased against those with lower incomes. With property taxes, the state of Minnesota has a property tax rebate system that is income based giving a larger rebate to those with lower incomes. This makes housing more affordable to those with lower incomes in the state. Street assessments nullify this resulting in those with lower incomes actually having to pay more than those who can afford to pay the full assessment up front and the assessments are far more than the total property tax for many households. A small increase in property taxes across the entire tax base would be a much more equitable way to fund needed street renovations and improvements. Please consider the affordability of housing in our city and work toward a more equitable way to fund needed city services including street renovation work. Thank You Blame White THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 142 of 188 11 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Woodspring Suites, 1744 County Road D East a. Conditional Use Permit for a Planned Unit Development Resolution b. Design Review and Comprehensive Sign Plan Resolution Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: SOTA Partners is proposing to develop a new four-story hotel with 126 rooms located on vacant land located at 1744 County Road D East. The council tabled this project at its September 14, 2020 meeting requesting additional information. Updated building renderings and more information regarding the proposed management group of the hotel is included with this report. To move forward with this project, the applicant needs city council approval of a planned unit development amendment, design review and a comprehensive sign plan. Recommended Action: a. Motion to approve a resolution for a conditional use permit for a planned unit development amendment which approves a four-story, 126 -room hotel building to be constructed at 1744 County Road D East. b. Motion to approve a resolution for design review and comprehensive sign plan for a four- story, 126 -room hotel building to be constructed at 1744 County Road D East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on July 28, 2020. The initial 60 -day review deadline for a decision was September 26, 2020. As stated in Minnesota State Statute 15.99, the Packet Page Number 143 of 188 11 city is allowed to take an additional 60 days if necessary to complete the review. On September 22, 2020, the city extended the deadline an additional 60 days — making the new deadline November 25, 2020. Background: SOTA Partners is proposing to develop a new four-story hotel with 126 rooms located on vacant land located at 1744 County Road D East. The approved planned unit development for this property currently allows a strip shopping center to be built. The project will create two access drives to Flandrau Street on the west side of the parcel for a new 12,654 -square -foot, four-story hotel building with a 126 -space parking lot. Building Elevations During its review of this project, the city's Community Design Review Board recommended the applicant be required to add additional brick to the center bays on the north and south elevations and to the stair towers of the north elevation. The applicant has updated its design plans to incorporate the additional brick the CDRB requested, and renderings are included with this staff report. The updated renderings provide a better visual for how this building will fit with the surrounding buildings. Parking At its September 14, 2020 meeting, the council also discussed the applicant's request to have narrower parking spaces than what Maplewood allows. The council is able to approve a different parking space minimum via the planned unit development approval process. After additional review of its proposed site plan, the applicant will continue to ask the city to consider 9 -foot wide -spaces. Requiring the project to commit to 9.5 -foot -wide spaces will result in the loss of 10 parking spaces which is a concern to the applicant and city staff. Staff is comfortable with 9 -foot stalls for a hotel use and will continue to recommend allowing a 10 -foot parking lot setback from County Road D East (instead of 15 feet) which allows a sidewalk to be constructed on the south side of the site for neighborhood use. Hotel Management The applicant has provided additional information to the city regarding the management company that would operate this site. The applicant selected Sandpiper Hospitability as its management company after what it called an "extensive vetting process" and wants to emphasize that neither the applicant nor this management company has any affiliation with the other WoodSpring Suites that currently exist in the Twin Cities. More background information on Sandpiper Hospitability is attached to this staff report. Reference Information Site Description Site Size: 2.04 acres Existing Land Use: Undeveloped Surrounding Land Uses North: County Road D East and Slumberland East: Ashley Furniture Packet Page Number 144 of 188 South: Wyngate Townhomes West: Heritage Square Second Addition Townhomes Planning Existing Land Use: Commercial Existing Zoning: Planned Unit Development Attachments: 1. Conditional Use Permit For A Planned Unit Development Amendment 2. Design Review and Comprehensive Sign Plan Resolution 3. Overview Map 4. Proposed Site Plan 5. Updated Building Renderings 6. Sandpiper Hospitality Background 11 Packet Page Number 145 of 188 11, Attachment 1 CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 SOTA Partners has requested approval of a conditional use permit for a planned unit development amendment. 1.02 The property is located at 1744 County Road D East and is legally described as: PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Packet Page Number 146 of 188 11, Attachment 1 Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. On August 18, 2020, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On October 12, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. The retail/commercial site is planned in concept only within the PUD and will come in for design review and approval at a later date, but the use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met. 2. The building(s) on the retail/commercial site shall be set back as shown on the site plan approved by the city council, approximately 83 68 feet, from the north lot line. 3. The applicant shall submit a comprehensive sign plan. One criterion to be established, however, is that pylon signs shall not be allowed. Monument signs may be allowed, but shall not exceed 12 feet in height. 4. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings if present. 5. Access to the site shall be from the side streets. 6. All ground -mounted and roof -mounted mechanical equipment shall be screened according to the ordinance; 7. Overstory trees must be planted along the south side of the extension of Street B (Village Trail) at an average of 30 feet - 40 feet on center. 8. Adequate separation, buffering and screening must be provided for the multi- family residential units from the front doors, parking areas, loading areas, and mechanical equipment of this commercial building. Packet Page Number 147 of 188 11, Attachment 1 9. Parking stalls with a width of 9 feet are permitted on this site. 10. A parking lot setback of 10 feet is permitted from County Road D East. 11. Sidewalks along Flandrau Street and Village Trail shall be dedicated for public use but the applicant is responsible for all maintenance including snow clearing. 12. The hotel shall be staffed 24 hours a day. 13. Prior to a certificate of occupancy being issued, hotel management shall meet with the city's Public Safety Department to go over requirements from both police and fire. 144-.-rWeisezeyels; shall be kept to that reqzrr�'iredby the AGO nrdin}�a, Arta The dFieve-ap-rveF �iGe �niindE) ni if i isued, shall Pe}t-have -ar`�`i-.eap,, n�- hvara with p.aSystemr erl thtQcni'th Ar WARt Rod 5; of Oho h'' vvum�--vrcvc acv--vrcrr��urtcrrrt� 15 Tho hni irc of E)Perro4inn aAd- d-eloVeF i toMeS chill ho �ninrkLQd A''t w0th c+;;ff by the City Council of the City of Maplewood, Minnesota, on October 12, 2020. Packet Page Number 148 of 188 11, Attachment 2 DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 SOTA Partners has requested approval of design review and comprehensive sign plan. 1.02 The property is located at 1744 County Road D East and is legally described as: PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood 1.03 On August 18, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided for planned unit developments. Such a plan, which shall include the location, size, height, color, lighting and orientation of all signs and/or murals, shall be submitted for preliminary plan approval by the city. Exceptions to the sign ordinance of this article may be permitted for sign areas, densities, and dynamic display changeover rates for the plan as a whole if the signs are in conformity with the intent of this article, results in an improved relationship between the various parts of the plan, encourages and promotes the removal of nonconforming signs through the use of shared signs, and in the case of long-term exemptions to temporary window and banner signs show that there are unusual circumstances with the request. In addition, murals must be tasteful, in Packet Page Number 149 of 188 11, Attachment 2 keeping with the business premises and surrounding properties, and not contain any defamatory, obscene, treasonous expressions or opinions, including graffiti. Section 3. City Council Action. 3.01.1 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan date-stamped September 2, 2020, and design plans date-stamped July 28, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated August 7, 2020. 4. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 5. Rooftop vents and equipment shall be located out of view from residential properties to the south and west. 6. A comprehensive sign plan is approved for this site per the following conditions. a. A maximum of two monument signs are approved for this site. A monument sign on the Bittersweet Lane side of the site may be up 140 -square -feet in size. A monument sign on the Flandrau Street side of the site may be up to 80 -square -feet in size. Monument signs shall not exceed 12 feet in height. b. Two wall signs are permitted. One wall sign on the north elevation and one wall sign on the east elevation. Wall signs shall not exceed 100 square feet or 20 percent of wall face to which it is attached, whichever is less. c. All signs require permits. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Revised site plan showing a parking lot front yard setback of 10 feet, the addition of a sidewalk along the south property line (Village Trail), and a connection of the sidewalk west of the building to sidewalks along County Road D East and Village Trail. b. Revised landscaping plan showing at least nine trees being planted along Village Trail as required per this site's planned unit development. c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Packet Page Number 150 of 188 11, Attachment 2 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall add brick to center bays on north and south elevation and on stair towers on north elevation. Brick shall extend to roof line. by the City Council of the City of Maplewood, Minnesota, on October 12, 2020. Packet Page Number 151 of 188 Woodspring Suites Hotel - 1744 County Road D East V'11- City of Maplewood Maplewood 11, Attachment 3 July 28, 2020 A&L Packet Page Number 152 of 188 11, Attachment 4 E C 2 2 Z LU CC -E e -M z F_ CO 3 LU 0.0 O 4n r_ L LLJ LU 0 T -q V 2 z r F- COU 0 LLJ -j Z Z (D LU -41 z .1 .20 < 0 w�VU (A 0. U --s , n! 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Attachment 6 Packet Page Number 160 of 188 ma 7 LM Q Z Z Z W O LOO ca O U N QJ • tw N CO .� V) Ca v v E v -0 O Q) =3 E_ CO ' N b4 " oma �-0ro 0 � •� n C- tD _0 Ca CO �%_ Q QJ Q) 4-J -0', >- O 4-J N 4-j O - -0 •C- U Q) uU - C6 -0 Q 4-1 v v aA v v +, o Ln = Ca Q) O 0-F= - O Q) +J Ln +� =3 Q?� U CL _0 N caCO Q4— uv O Q) v � > N :3 L �: a .O /Ln QL- a� 1/' C6 T =3.N N Ln � +-j C C- -0 Q) Q) Q— > — 0 _0 O N U =3 =3 Q) Ca _0 Q) O CL 1I -0.0 v N _0 v Ca QQ O o, v v v Lor) o 4 Ca v -C Ca }' o CO Ca ca 4-1 v vN Un +•J v QJ1 � ,u Q) LnLn O L -01 , Ca +, ._ U yr O ' cn C QJ � _ O 0 O Ln >' Q� 0 Q) Q'4— b.0 --)e Q) N CO > Qa CO v a) a, � C:L -0 � N> v QJ Ca , U =3 .C- v -I-J CO to o a�w O rN FO- CO 11, Attachment 6 M Packet Page Number 162 of 188 v cc U LV W Q. Z W 2 W Q Q E: 11, Attachment 6 p ca N E v E 0 v> =3 U — _0 cn U O w O 4—•— ca U E*o _0- 0:2 E Ln Q ° � 06 4-J -0 apio ro �_ -0 v =_ Ln ro v 4-1 E N f6 +-+ O +ro -j -F}, w to O Eve v N C Q) Ln ro 4-J ro Ln ro Ln QJ � 4 dJ � i 00-c v cam � Ot 0� cam Ln U _ >� QJ _0 Nom° •E•— �+a�,''>� �� ca Q) }' ate -J N ca �t Of -O 77J W Ln W C6 a--+ a--+ 'ice +-+ •� °EN a �� �+�vv LA Ct0 v dJ i � C— r •mo0 Iiv uh ,' N � v 6 Q cd v 'u •� } +' O . v ca -0 QJ N O v N QJ -0 O p N= U 0 •� dJ . � 0 v N, > Q) v 0_ +� M C- M v v � � �� v v�'ca CLQ Oro U N N `� ILO -C OU ca c�ate--+ -0 CJ Q) r -I v-0 N v Q N 0 O= C S O 4- cap 0 = N b.0 CO Q N O U U E u - }, E Packet Page Number 163 of 188 Q.) cc Q.) L V W ICL Packet Page Number 164 of 188 W Q F— v +j 0e v 0 �a r cn v_0 +-' v Q) x Q) 0 roQ 0 -0 — Q) Ca 0 U � N Q N .Q v -O.S N Ln -0 .� Q) _ L. N C6 � L _ N Q) v +� x Q) Ln L =3Q) � � 0 � +j N v t +� ca _0 +-0 > - O ca N v-�'e Q) 4 Cl > � Ln }► v o U .� =3 " :3, v � 0 0 j (' > Q) E �0 CC31 C6 N 0 E o v' +1 0 Q �v rovi -0 73U •� - Ln N Q -0 I n CO x. F CO v o C 0to Q) oro U N • i +-+ C +-+ cn 8W f� M -0 tlA aJ f'a roi— 0 E 0 N N o 0 IN o Ln C -N 0 C Ln M U Q) fB >.0-0 4- U Q) E -0 Q) 0, 0->- 0 N C CO Q 0 Q) >0—v 0 CL ro >EC .0 C6 0Iw000 UU > Ilial > > >, > 11, Attachment 6 LM 1 Q.) cc L V W Q. CL Z W 11, Attachment 6 zi Packet Page Number 165 of 188 Z it 4 o X+�--+ ru N QJ •U _0 0 L i N Q) � C; IdJ v > °�'", Q o 0 a� o ' v -0 o' � � o to c� C _ Q� Q 71 C7 � o o+� cn ^� J Q U U N 0 U v v v LU -0 Cl . , Mr v ro 1 Y � M 1 '/jJI1` U v E. T • o v — �� J Ln N . i -0= o �- q d 0. ca - v Q Q0� v cc ro C-+� :'nLOO = Q v cn =3 o � z o N � ro o� 4-J ro �� —X v _000 a -J = a -J J a--+ U �O a J U cin (/) QJ i LLI a �`o v�Q v ovo v� vvo v >� 11, Attachment 6 zi Packet Page Number 165 of 188 F LU x LJ Z LU Packet Page Number 166 of 188 J H V1 W a z a C ca Cl O C ro U C6 _0C C O U c/) _0 J =3 4-J(A O (1) •� O Cr S G � 06 � -0 O O N N cn v C- =0 0 ro O U O Ca 0 U i •� O v Q 4- v +- cn u,), 11, Attachment 6 v v cn v � v , U - Q v LU O vi C6 a--+ v - Ln =3 0 - Ln El w tl c - p0[ .�,I CL +�-+ � O O O vl U L a--+ Q s o a� x U F' N i v � i =3 _ v > - O0 o > o C ca Cl O C ro U C6 _0C C O U c/) _0 J =3 4-J(A O (1) •� O Cr S G � 06 � -0 O O N N cn v C- =0 0 ro O U O Ca 0 U i •� O v Q 4- v +- cn u,), 11, Attachment 6 v U - O v Ln C - CL i p0[ +�-+ x =3 v > > o �- =33 J v �� 0' � o -0 o - v QI o O H + i Q N -C Ln O _0 R* 23 ._ X °' Ln +, N 3 •°' I �= O cJ s 1' %4- C v 3Ln O o Q � Ln M 4J . _ cn i Ln i a.., O fa U Lfi _0 .� Ln Q1 p y -0� N v .� > > °' N '� o O M N dA C- CCU M0 o O o qC > 4-1 LU W Ix LL 11, Attachment 6 Packet Page Number 167 of 188 i LAA 9L W IQ 4C W J W N 11, Attachment 6 ,v °' a a > v u � ori b C: v�r, Q 0 41 aJ �, C �' aO,a Y m CL a` u � ai ro u c a M, '. c a! 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O O M O N , - 0 v ra ro >, O +' t 3 c L ai + u V U v v t > -O a >' O (D O O->ra 4! w C w M m= O_ V V) O+ -O ra O v v aco Q_ Q v a Q_ O O = rn C _ C p ut ut LL U vt C7 vim• t N N v u L� ra ,O v c� U 2 � v, 0 O v c `a c Nu t aJ aJ N LL N O Q N 4J 3 L fl 'M 3 .3 ��� U O Op v O CL 0 x-�e x >, = a! i ra i O_ i N0 aJ ++ ra >. aJ aJ ra U p0 U N aJ U C aJ + -O 0 ? aJ 2 - 2 41 2 aJ FF ±Of— C N F-4 v .S -i N 6- 6 0 0 0 E 2 2i F Packet Page Number 168 of 188 M W 0 ICL d. N LU a Z 44 Z W z N 4n t3 11, Attachment 6 Packet Page Number 169 of 188 11, Attachment 6 N -V D O Y Cr CO QJ (+D v a + O z 2 Z e]. 0 Z LYLS w 0� C7 �� r� f 9 V 0 U6 LU w Q *00 a z En mew C7Z - Z CL z c) w Q C> Z ~ In I z• °Ca a � . Q z Q. ¢ Z 3 Q Q is i-+ to Q L3 iQ =Q C Z Y f IxDY D� m H z Q 0 Q Z � 4LU d t O �.r in L) •C Cr LU O g Q Q p LU Q r z Z N d Z 2 Q C Q ate' > Cr X Q Q Q Q o ; o U, z � c C" O z4 d O Z C7 An vi ix a C LU • GC > • w • • a� • . • • as • • Z Packet Page Number 170 of 188 O N O N Q) H C� 0 J 0 LL 0 d 11, Attachment 6 -20 W �- U 0 Z = W W CJ`l d in LLI 0 am _1 li _ 111.. LU �t x m G!'J W cl1 ff CFS W O a 4 Z Z w 2 M. LLJ C6 Z=o1 0 z x W Packet Page Number 171 of 188 v a cQ Ca Ly ,> UnQ =LIJ v O I _ a v � � N O a ° a �- � Q o a 11, Attachment 6 -20 W �- U 0 Z = W W CJ`l d in LLI 0 am _1 li _ 111.. LU �t x m G!'J W cl1 ff CFS W O a 4 Z Z w 2 M. LLJ C6 Z=o1 0 z x W Packet Page Number 171 of 188 -4 m � � . \ � k \ q � L:l 1-1 Cl alk O W W LAW Q LU d 11, Attachment 6 Packet Page Number 173 of 188 cn O Qca 4-1 +•+ •— CLv o C OU fa O ro o V1 U }+ a-•' X D i -I-- }' v O dA L (L)'ro O 4-1 p v p L aJ 'a Oro fa O ca ago 4- j (D_ Q) +� v Io- �� >,L- (A -C O •° ro Q) -0 E ° iU3 _ ro N UC6 O c � N Q. i -•• 0 x•— U +•' E z�+ X Q) N O v •— a� a� �, � aJ �' C v U v C N �- wLn � ++ Q1 v O .3 O O i, o O Q a--+ U Q) �_ '� O U Q -I--O + N O �. N O "' fa 4-J >' :3N 2 � •� �+ cn S cn O •� N +� ca ::3 i` �- E o v E v — a N -ov ._ � L o Q M � O O � ``= v 0 E N 0C fB O (/') 4-J U U -0 = M o Packet Page Number 173 of 188 W i Packet Page Number 174 of 188 H ■ lz Q) CO N a CL v iE U I CL i �D (A C` Q OC Q Y to � E ■ uNl H O a cc i LL0 v v F: a a Qj 0 0 i r o O o • - C O cn 11, Attachment 6 Ln N R N �i O cc � o cc V � U � v'— V) ovc e C7 L � v � oc �v IQ� C) 0) E V) tw z o � w 4A cc a) 0 • � O � U Q 11, Attachment 6 Ln N R 11, Attachment 6 Packet Page Number 175 of 188 0 Packet Page Number 176 of 188 11. Attachment 6 J1 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Off -Sale Intoxicating Liquor License for Hy -Vee Inc d/b/a Hy -Vee Wine & Spirits, 2515 White Bear Avenue North, Ste A17 & A18 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: In accordance with City Code Chapter 6 (Alcoholic Beverages), an application for an Off -Sale Intoxicating Liquor license was submitted by Hy -Vee Inc to be used by Hy -Vee Wine & Spirits, located at 2515 White Bear Avenue North, Ste A17& A18 Recommended Action: Motion to approve the Off -Sale Intoxicating Liquor license for Hy -Vee Inc, d/b/a Hy -Vee Wine & Spirits located at 2515 White Bear Avenue North, Ste A17& A18. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Council approval is required prior to issuance of an Off -Sale Intoxicating Liquor license, per City Code Sec. 6-165. Background For the purposes of the license application a background investigation was conducted on Keith Harnack, the regional manager for this location; nothing was found that would prohibit the issuance of this license. It is understood that prior to opening for operation an on-site establishment manager will be designated and an additional background investigation will need to be conducted and passed. Packet Page Number 177 of 188 J1 Police Chief Nadeau has also met with the Mr. Harnack and representatives of Hy -Vee Inc to discuss measures to eliminate the sale of alcohol to underage persons, general security, retail crime issues and the city ordinances pertaining to the service of alcohol. In addition to Council approval, issuance of the license is contingent upon completion of all building, and fire inspections. Attachments None. Packet Page Number 178 of 188 J2 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Resolution Ordering Preparation of Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider initiating a pavement rehabilitation improvement project, identified on the attached project location map, by approving the attached resolution ordering the preparation of a Feasibility Study for the Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08. The feasibility study is an important first step in the development process of municipal infrastructure projects. Recommended Action: Motion to approve the attached Resolution Ordering the Preparation of a Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $60,000 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Capital Project Fund Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Feasibility Study is an essential element of the proposed Montana -Nebraska Area Pavement Rehabilitation project. The study is the first step in the process towards making infrastructure improvements in the project area. Packet Page Number 179 of 188 J2 Background The Montana -Nebraska area streets are generally bounded by Larpenteur Avenue to the north, McKnight Road to the west, Maryland Avenue to the south, and Century Avenue to the east (see attached project location map). This project is a part of the proposed 2021 — 2025 Capital Improvement Plan (CIP). The proposed project includes approximately 2.35 miles of streets which have an average Pavement Condition Index (PCI) rating of 41 (on a scale of 1 to 100) according to the most recent street rating survey. These streets have continued to deteriorate over the years and are in need of rehabilitation. There is existing concrete curb and gutter, water main, sanitary sewer and storm sewer throughout the majority of the project area. Similar to the past pavement rehabilitation projects, this project will focus on the replacement of the deteriorated pavement section with replacement of concrete curb and gutter only as necessary to properly support the new pavement. Staff will commence with soil borings, preliminary surveying, appraisal analysis, neighborhood meetings, and all other tasks associated with preparing the Feasibility Study. Attachments 1. Resolution Ordering Preparation of Feasibility Study 2. Project Location Map 3. Project CIP Summary Packet Page Number 180 of 188 J2, Attachment 1 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Montana -Nebraska neighborhood area streets, which are depicted on the attached project location map, and are hereby called the Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Approved this 12th day of October, 2020. Packet Page Number 181 of 188 uRIPLEY KINGSTON � AVE z� o = o' (-D O MCKNIGHT LN E WAY CK LN ALE RD LN LN LARPENTEUR U) J2, Attachment 2 >: BEIM w 0S < / z L •- 3 AVE. C 30 IDAHO AVE. co X HAWTHORNE � J F, CTP -RI MI/` rD ROSE AVF. PROPOSED STREET IMPROVEMENT NO SCALE Montana -Nebraska Area Pavement Rehabilitation Project Location Map City Project 20-08 Packet Page Number 182 of 188 Capital Improvement Plan City of Maplewood, Minnesota 2021 1l11'u 2025 J2, Attachment 3 (J AVE_ w i oti 3. M�KNiGkT LN � a ' 3 LARPENTEUR AVE. s 30 J, IDAHO AVE. �� 2024 Type Improvement Department Streets 2023 2024 2025 Total L 1,870,000 Useful Life 20 years Contact Public Works Director 1,870,000 1,870,000 o Category Street Construction Priority 1 Critical sa 93,500 o� p�� Sanitary Sewer Fund 56,100 I a� � _ P.orne I 786,462 Status Active 877,838 877,838 Water - WAC Fund 56,100 56,100 Eur1 �IF0I Description Total Project cost: $1,870,000 fhe street pavement in the Montana/Nebraska area is proposed to be rehabilitated in 2021 due to poor pavement condition. Typically, the street )avement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter ,vhich have underground utilities in good condition. Justification Che streets lying south of Larpenteur Ave. and east of McKnight Rd. area in poor condition and in need of repair. The streets include Currie St., ,akewood Dr., Montana Ave., Mary St., Nebraska Ave., Myrtle Ct., Tevlin Ct., Arlington Ave., Sterling St., Hoyt Ave., and Oak Cir. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The )roposed project will be partially funded by the street revitalization fund. ?.35 miles of streets_ Average PCI: 41/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 1,870,000 1,870,000 Tom 1,870,000 1,870,000 Funding Sources 2021 2022 2023 2024 2025 Total Environmental Utility Fund 93,500 93,500 Sanitary Sewer Fund 56,100 56,100 SRF Special Assessment 786,462 786,462 Street Revitalization Fund 877,838 877,838 Water - WAC Fund 56,100 56,100 `)'off 1,870,000 1,870,000 Budget Impact/Other there will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 183 of 188 J3 CITY COUNCIL STAFF REPORT Meeting Date October 12, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Resolution Ordering Preparation of Feasibility Study for Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09. Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider initiating a pavement rehabilitation improvement project, identified on the attached project location map, by approving the attached resolution ordering the preparation of a Feasibility Study for the South crest- Ferndale Area Pavement Rehabilitation, City Project 20-09. The feasibility study is an important first step in the development process of municipal infrastructure projects. Recommended Action: Motion to approve the attached Resolution Ordering the Preparation of a Feasibility Study for South crest- Ferndale Area Pavement Rehabilitation, City Project 20-09. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $60,000 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Capital Project Fund Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Feasibility Study is an essential element of the proposed South crest- Ferndale Area Pavement Rehabilitation project. The study is the first step in the process towards making infrastructure improvements in the project area. Packet Page Number 184 of 188 J3 Background The Southcrest- Ferndale area streets are generally bounded by Linwood Avenue to the north, McKnight Road to the west, Interstate 494 to the south, Century Avenue to the east (see attached project location map). This project is a part of the proposed 2021 — 2025 Capital Improvement Plan (CI P). The proposed project includes approximately 3.00 miles of streets which have an average Pavement Condition Index (PCI) rating of 40 (on a scale of 1 to 100) according to the most recent street rating survey. These streets have continued to deteriorate over the years and are in need of rehabilitation. There is existing concrete curb and gutter, water main, sanitary sewer and storm sewer throughout the majority of the project area. Similar to the past pavement rehabilitation projects, this project will focus on the replacement of the deteriorated pavement section with replacement of concrete curb and gutter only as necessary to properly support the new pavement. Staff will commence with soil borings, preliminary surveying, appraisal analysis, neighborhood meetings, and all other tasks associated with preparing the Feasibility Study. Attachments 1. Resolution Ordering Preparation of Feasibility Study 2. Project Location Map 3. Project CIP Summary Packet Page Number 185 of 188 J3, Attachment 1 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Southcrest-Ferndale neighborhood area streets, which are depicted on the attached project location map, and are hereby called the Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Approved this 12th day of October, 2020. Packet Page Number 186 of 188 �� S w V HILLWOOD �P7 68 Q o 2' DR. OAK o HI SPRINGS/DE ��� �0/-� O o DR. �<v�. w LINWOOD pQ H L AVE. L INWOOD Cr. 0 = z v 'Li9Ij G,\• 0 ods F�yo � o�I a (l� TIMBER TIMBER o = 0 gER w CT. 0 TIM z z , w AVE. � PHYLI 3 CT. Q g DR. : U VALLEY VIEW ��� VALLEY 3' 1. CURRIE CT. AV. Q 2. VALLEY VIEW CT. 74 1 2• 3. LAKEWOOD CT. L J3, Attachment 2 CT z 25 w U AVE. p,VE PROMONTORy U 0— CD �R� BVLD Applewood �J� RED UJ Park Z SPLENDER C v vi WHITE OA/<� SNOWDRIF o SGNP�LER DR.C CIR. -� CIS o P�NKSP A Z72 VIEW AVE. HIGHWOOD AVE.Cn Mq MAMIE ASE �� AVE. 'C -n- 00 CD NEMITZ Qz J 0 0 11 O Q Li 0 0' AVE. 0 w U) SOUTHCREST Y wLJ-J - Pleasantview OAK HEIGHTS CT. g U �� Park MORELAND S NO��. v U) BOXWOOD SCEP R —AV F. "7- 1 � PROPOSED STREET IMPROVEMENT CSR' 74 AVE. 1 1 1 1 0 Q o z'J 25 w 494 U Li ST. C72 � 2 3 25 SOUTHCREST PSE 72 Fish Creek a NO SCALE Southcrest-Ferndale Area Pavement Rehabilitation Project Location Map City Project 20-09 Packet Page Number 187 of 188 Capital Improvement Plan City of Maplewood, Minnesota Project PW20.03 Project Name Southcrest/Ferndale Area Pavement Type Improvement Useful Life 20 years Category Street Construction 2021 1l11'u 2025 Department Streets Contact Public Works Director Priority 1 Critical A Attachment 3 lNp, IwrMaoe ar(-+tgO 6 4 -..1 iCIJR. E 3 �tiI it fir. ETi{y I.ER YwHkuxuaall- C y U1 2-F-.1 2 f `�. n�R `� r VALLEY YI-ryq AVE. of 3 HIG_HWWG��•, l _�`,� �� F r 1 1 74 avE. )FEEM6 '+E.F r % �� Itn z. LL �s 0 i f.,' 2 0 �iLF-5 Sr.-�. Status Active 202 1 GF Description Total Project Cost: $2,360,000. ! .011 v. fhe street pavement in the Southcrest/Ferndale area is proposed to be rehabilitated in 2021 due to poor pavement condition. Typically, the street )avement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter ,vhich have underground utilities in good condition. Justification I Che streets lying south of Highwood Ave. and east of Sterling St. are in poor condition and in need of repair. The streets include Valley View %ve., Sterling St., South Crest Ave., Dennis St., O'Day St., McCelland St., Ferndale St., Nemitz Ave., Arlington Ave., Currie St., and Myrtle St these streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and -eplaced. The proposed project will be partially funded by the street revitalization fund. 00 miles of streets_ Average PCI: 40/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 2,300,000 2,300,000 Total 2,300,000 2,300,000 Funding Sources 2021 2022 2023 2024 2025 Total Environmental Utility Fund 118,000 118,000 Sanitary Sewer Fund 70,800 70,800 SRF Special Assessment 1,156,550 1,156,550 Street Revitalization Fund 883,850 883,850 Water - WAC Fund 70,800 70,800 TOW 2,300,000 2,300,000 Budget Impact/Other there will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 188 of 188