HomeMy WebLinkAbout2020-10-12 City Council Meeting MinutesA.
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7
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 12, 2020
Held Remotely Via Conference Call
Meeting No. 19-20
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams informed residents of the winter coat drive by Maplewood's MORE Team
that is taking place during the month of October; and Maplewood has been selected to
receive a truckload of boxed produce, dairy items and meats from the Farmers to
Families Program to be distributed to families on Thursdays during the month of
October.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
Agenda item F3 was removed from the agenda.
The following items were added to Council Presentations:
Follow-up to Shred -It Event
Ramsey County League of Local Governments Meeting Report
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. September 28, 2020 City Council Workshop Minutes
Councilmember Juenemann moved to approve the September 28, 2020 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Neblett
Ayes — All, via roll call
October 12, 2020
City Council Meeting Minutes
1
The motion passed.
2. September 28, 2020 City Council Meeting Minutes
Councilmember Neblett moved to approve the September 28, 2020 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
Assistant City Manager Sable gave an update to the council calendar; reviewed other
topics of concern or interest requested by councilmembers; and gave an overview of
upcoming events in the community.
2. Council Presentations
Follow-up to Shred -It Event
Councilmember Juenemann reported on the successful Shred -It Event that took place
on October 10, 2020. She then reminded residents of the bulky item pick up during the
month of October.
Ramsey County League of Local Governments Meeting Report
Mayor Abrams reported on the RCLLG meeting she attended about mental health in our
community.
3. Commissioner Interviews
This item was removed from the agenda.
4. Resolution for Commissioner Appointments
Assistant City Manager Sable gave the staff report.
Councilmember Juenemann moved to postpone the approval of the resolution until after
the consent agenda.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution to appoint the candidates
to the commissions with the removal of Lu Aurelius.
Resolution 20-10-1865
October 12, 2020 2
City Council Meeting Minutes
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be appointed to the following commission or board:
Motion to approve the attached resolution to appoint the candidates to the commissions
as indicated below:
Environmental & Natural Resources Commission (two openings)
Stephen Todey
Kayla Dosser
term expires September 30, 2023
term expires September 30, 2021
Heritage Preservation Commission (two openings)
Jason DeMoe
Housina & Economic Develoament
Sarah Burdash
Bao Vang
Planning Commission (one opening)
Sheryl Sukolsky
Seconded by Councilmember Neblett
The motion passed.
term expires April 30, 2023
mmission (two openings)
term expires September 30, 2023
term expires September 30, 2023
term expires December 31, 2020
Ayes — All, via roll call
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda items G4 and G5 were highlighted.
Councilmember Juenemann moved to approve agenda items G1-G7.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
October 12, 2020 3
City Council Meeting Minutes
ACCOUNTS PAYABLE:
$
3,115,023.05
Checks #106413 thru #106443
dated 09/22/20 thru 09/29/20
$
330,452.17
Disbursements via debits to checking account
dated 09/21/20 thru 09/25/20
$
718,312.34
Checks #106444 thru #106462
dated 09/29/20 thru 10/06/20
$
673,000.10
Disbursements via debits to checking account
dated 09/28/20 thru 10/02/20
$ 4,836,787.66 Total Accounts Payable
N ,
$ 583,492.29 Payroll Checks and Direct Deposits dated 10/02/20
$ 1,421.00 Payroll Deduction check # 99104334 thru # 99104335 dated 10/02/20
$ 584,913.29 Total Payroll
$ 5,421,700.95 GRAND TOTAL
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
2. Conditional Use Permit Review, TGK Automotive Service, 2545 Conway
Avenue East
Councilmember Juenemann moved to approve the CUP review for TGK Automotive
Service's buildina exaansion at 2545 Conwav Avenue East for one vear.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
3. 2020-2021 School Resource Officer Agreement with Independent School
District 622
Councilmember Juenemann moved to approve the 2020 — 2021 School Resource
Officer Agreement with Independent School District 622.
Seconded by Councilmember Knutson Ayes— All, via roll call
The motion passed.
October 12, 2020 4
City Council Meeting Minutes
4. Agreement with City of St. Paul and Acceptance of Department of Public
Safety Grant Money
Councilmember Juenemann moved to approve the agreement with City of St. Paul and
accept the Department of Public Safety grant money.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
5. Settlement Agreement and General Release of Claims with Dynamic Surface
Systems LLC
Councilmember Juenemann moved to approve the mayor and city manager to execute
the Settlement Agreement and General Release of Claims with Dynamic Surface
Systems LLC.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
6. Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota
Fixed Price Fuel Program for 2021
Councilmember Juenemann moved to approve the Mayor and City Manager to enter into
a contract with the State of Minnesota Fixed Price Fuel Program for 2021 fuel
purchases.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
7. Call for Special Meeting to Canvass 2020 General Election Results
Councilmember Juenemann moved to call a special meeting of the city council for
Thursday, November 12, 2020 at 4:30 p.m. at Maplewood City Hall and via
teleconference for the purpose of canvassing the November 3, 2020 General Election
municiaal results.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
Dennis -McClelland Area Street Improvements, City Project 19-10
October 12, 2020 5
City Council Meeting Minutes
a. Public Hearing
b. Resolution Adopting Assessment Roll
Public Works Director Love gave the background and process of the public hearing.
Assistant City Engineer Jarosch gave the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
Julie Carlson, 2476 Schaller Drive
Roxanne Dmytruk, 22 Farrell Street
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll
for the Dennis -McClelland Area Street Improvements, City Project 19-10.
Resolution 20-10-1866
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to resolution passed by the City Council on September 14,
2020, calling for a Public Hearing, the assessment roll for the Dennis -McClelland Area
Street Improvements, City Project 19-10 was presented in a Public Hearing, pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
No objections received as of October 5, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a
part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2. That the City Engineer and City Clerk are hereby instructed to review the
objections received and report to the City Council at the regular meeting on
October 26, 2020, as to their recommendations for adjustments.
3. The assessment roll for the Dennis -McClelland Area Street Improvements as
amended, without those property owners' assessments that have filed
objections, a copy of which is attached hereto and made a part hereof, is
hereby adopted. Said assessment roll shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
October 12, 2020 6
City Council Meeting Minutes
4. Such assessments shall be payable in equal annual installments extending
over a period of and 15 years for residential properties and 8 years for
commercial properties, the first installments to be payable on or before the
first Monday in January 2021 and shall bear interest at the rate of 3.5 percent
per annum from the date of the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from the
date of this resolution until December 31, 2020. To each subsequent
installment when due shall be added interest for one year on all unpaid
installments.
5. The owner of any property so assessed may, at any time prior to certification
of the assessment to the county auditor, but no later than November 15,
2020, pay the whole of the assessment on such property, without interest, to
the city clerk; and they may, at any time after November 15, 2020, pay to the
county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
6. The City Engineer and City Clerk shall forthwith after November 15, 2020, but
no later than November 16, 2020, transmit a certified duplicate of this
assessment to the county auditor to be extended on the property tax lists of
the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
2. Schaller Area Pavement Rehabilitation, City Project 19-11
a. Public Hearing
b. Resolution Adopting Assessment Roll
Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave
the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
Steve Hebl, 2371 Dahl Avenue E
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll
for the Schaller Area Pavement Rehabilitation, City Project 19-11.
Resolution 20-10-1867
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to resolution passed by the City Council on September 14,
2020, calling for a Public Hearing, the assessment roll for the Schaller Area Pavement
Rehabilitation, City Project 19-11 was presented in a Public Hearing, pursuant to
October 12, 2020 7
City Council Meeting Minutes
Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
No objections received as of October 5, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a
part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2. That the City Engineer and City Clerk are hereby instructed to review the
objections received and report to the City Council at the regular meeting on
October 26, 2020, as to their recommendations for adjustments.
3. The assessment roll for the Schaller Area Pavement Rehabilitation as
amended, without those property owners' assessments that have filed
objections, a copy of which is attached hereto and made a part hereof, is
hereby adopted. Said assessment roll shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
4. Such assessments shall be payable in equal annual installments extending
over a period of and 15 years for residential properties and 8 years for
commercial properties, the first installments to be payable on or before the
first Monday in January 2021 and shall bear interest at the rate of 3.5 percent
per annum from the date of the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from the
date of this resolution until December 31, 2020. To each subsequent
installment when due shall be added interest for one year on all unpaid
installments.
The owner of any property so assessed may, at any time prior to certification
of the assessment to the county auditor, but no later than November 15,
2020, pay the whole of the assessment on such property, without interest, to
the city clerk; and they may, at any time after November 15, 2020, pay to the
county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
5. The City Engineer and City Clerk shall forthwith after November 15, 2020, but
no later than November 16, 2020, transmit a certified duplicate of this
assessment to the county auditor to be extended on the property tax lists of
October 12, 2020
City Council Meeting Minutes
the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
3. County Road B & Arcade Street Improvements, City Project 19-22
c. Public Hearing
d. Resolution Adopting Assessment Roll
Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave
the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
Charles Mick, 730 County Road B E
Carol Grant, 2134 Arcade Street & 0 Arcade Street
Polly Nemec, 850 Burke Court
Mary Schmidtz, 840 Burke Court
Tammie Rhodes, 2150 Edgerton Street
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll
for the County Road B & Arcade Street Improvements, City Project 19-22 with the
exclusion and exceptions.
Resolution 20-10-1868
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to resolution passed by the City Council on September 14,
2020, calling for a Public Hearing, the assessment roll for the County Road B & Arcade
Street Improvements, City Project 19-22 was presented in a Public Hearing, pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429. Their
objections and staff recommendations are summarized as follows:
a. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is
currently proposed that the property be assessed for $40,600. Trinity Baptist
Church is requesting a revision of assessment. Staff recommendation is to
table the decision on this revision request until the October 26, 2020 City
Council Meeting.
b. Parcel 092922330014 — Carol Grant, 0 Arcade Street. It is currently proposed
that the property be assessed for $6,600. Ms. Grant is requesting a
cancellation or revision of assessment or an undeveloped property deferral.
Staff recommendation is to deny the request for cancellation or revision of
assessment, as this property is benefiting from the improvements. Staff
recommends granting an undeveloped property deferral upon completion of
October 12, 2020 9
City Council Meeting Minutes
the necessary paperwork.
c. Parcel 172922120017 — Ian Simonson, 0 County Road B East. It is currently
proposed that the property be assessed for $6,600. Mr. Simonson is
requesting a cancellation of assessment. Staff recommendation is to grant a
cancellation of assessment, as this undeveloped property is too small to
develop, and remove the assessment from the final roll.
d. Parcel 162922220026 — Marvin and Barb Schmidtz, 0 Burke Court East. It is
currently proposed that the property be assessed for $6,600. Mr. and Mrs.
Schmidtz are requesting a cancellation of assessment. Staff recommendation
is to grant a cancellation of assessment, as this property contains a private
road only and doesn't benefit from the improvements, and remove the
assessment from the final roll.
e. Parcel 162922220025 - Marvin and Barb Schmidtz, 840 Burke Court East. It
is currently proposed that the property be assessed for $6,600. Mr. and Mrs.
Schmidtz are requesting a cancellation of assessment. Staff recommendation
is to deny the request for cancellation of assessment, as this property is
benefiting from the improvements.
f. Parcel 092922330018 — Heather Nelson, 845 Burke Court East. It is currently
proposed that the property be assessed for $6,600. Mrs. Nelson is requesting
a cancellation of assessment. Staff recommendation is to deny the request
for cancellation of assessment, as this property is benefiting from the
improvements.
g. Parcel 162922220003 — Polly and Dave Nemec, 850 Burke Court East. It is
currently proposed that the property be assessed for $6,600. Mr. and Mrs.
Nemec are requesting a cancellation of assessment. Staff recommendation is
to deny the request for cancellation of assessment, as this property is
benefiting from the improvements.
h. Parcel 092922330019 — Toni Amenrud, 855 Burke Court East. It is currently
proposed that the property be assessed for $6,600. Mrs. Amenrud is
requesting a cancellation of assessment. Staff recommendation is to deny the
request for cancellation of assessment, as this property is benefiting from the
improvements.
i. Parcel 162922220024 — James Campbell & Linda Randolph, 860 Burke
Court East. It is currently proposed that the property be assessed for $6,600.
Mr. Campbell & Ms. Randolph are requesting a cancellation of assessment.
Staff recommendation is to deny the request for cancellation of assessment,
as this property is benefiting from the improvements.
j. Parcel 172922140085 — Blane & Rebecca White, 1975 Arcade Street. It is
currently proposed that the property be assessed for $13,200. Mr. and Mrs.
White object to their assessment and request that the City consider raising
property taxes instead of assessing for improvement projects. Staff
recommendation is to deny the request for cancellation or revision of
assessment, as this property is benefiting from the improvements.
k. Parcel 172922110016 — Charles & Marilyn Mick, 730 County Road B East. It
is currently proposed that the property be assessed for $6,600. Mr. & Mrs.
Mick are requesting a cancellation or revision of assessment. Staff
recommendation is to deny the request for cancellation or revision of
assessment, as this property is benefiting from the improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
October 12, 2020 10
City Council Meeting Minutes
OF MAPLEWOOD, MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to make the
following adjustments to the assessment roll for the County Road B and
Arcade Street Improvements, City Project 19-22:
a. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is
currently proposed that the property be assessed for $40,600. Trinity Baptist
Church is requesting a revision of assessment. Staff recommendation is to
table the decision on this revision request until the October 26, 2020 City
Council Meeting.
b. Parcel 092922330014 — Carol Grant, 0 Arcade Street. It is currently proposed
that the property be assessed for $6,600. Ms. Grant is requesting a
cancellation or revision of assessment or an undeveloped property deferral.
Staff recommendation is to deny the request for cancellation or revision of
assessment, as this property is benefiting from the improvements. Staff
recommends granting an undeveloped property deferral upon completion of
the necessary paperwork.
c. Parcel 172922120017 — Ian Simonson, 0 County Road B East. It is currently
proposed that the property be assessed for $6,600. Mr. Simonson is
requesting a cancellation of assessment. Staff recommendation is to grant a
cancellation of assessment, as this undeveloped property is too small to
develop, and remove the assessment from the final roll.
d. Parcel 162922220026 — Marvin and Barb Schmidtz, 0 Burke Court East. It is
currently proposed that the property be assessed for $6,600. Mr. and Mrs.
Schmidtz are requesting a cancellation of assessment. Staff recommendation
is to grant a cancellation of assessment, as this property contains a private
road only and doesn't benefit from the improvements, and remove the
assessment from the final roll.
e. Parcel 162922220025 - Marvin and Barb Schmidtz, 840 Burke Court East. It
is currently proposed that the property be assessed for $6,600. Mr. and Mrs.
Schmidtz are requesting a cancellation of assessment. Staff recommendation
is to deny the request for cancellation of assessment, as this property is
benefiting from the improvements.
f. Parcel 092922330018 — Heather Nelson, 845 Burke Court East. It is currently
proposed that the property be assessed for $6,600. Mrs. Nelson is requesting
a cancellation of assessment. Staff recommendation is to deny the request
for cancellation of assessment, as this property is benefiting from the
improvements.
g. Parcel 162922220003 — Polly and Dave Nemec, 850 Burke Court East. It is
currently proposed that the property be assessed for $6,600. Mr. and Mrs.
Nemec are requesting a cancellation of assessment. Staff recommendation is
to deny the request for cancellation of assessment, as this property is
benefiting from the improvements.
h. Parcel 092922330019 — Toni Amenrud, 855 Burke Court East. It is currently
proposed that the property be assessed for $6,600. Mrs. Amenrud is
requesting a cancellation of assessment. Staff recommendation is to deny the
request for cancellation of assessment, as this property is benefiting from the
improvements.
i. Parcel 162922220024 — James Campbell & Linda Randolph, 860 Burke
Court East. It is currently proposed that the property be assessed for $6,600.
October 12, 2020 11
City Council Meeting Minutes
Mr. Campbell & Ms. Randolph are requesting a cancellation of assessment.
Staff recommendation is to deny the request for cancellation of assessment,
as this property is benefiting from the improvements.
j. Parcel 172922140085 — Blane & Rebecca White, 1975 Arcade Street. It is
currently proposed that the property be assessed for $13,200. Mr. and Mrs.
White object to their assessment and request that the City consider raising
property taxes instead of assessing for improvement projects. Staff
recommendation is to deny the request for cancellation or revision of
assessment, as this property is benefiting from the improvements.
k. Parcel 172922110016 — Charles & Marilyn Mick, 730 County Road B East. It
is currently proposed that the property be assessed for $6,600. Mr. & Mrs.
Mick are requesting a cancellation or revision of assessment. Staff
recommendation is to deny the request for cancellation or revision of
assessment, as this property is benefiting from the improvements.
2. Such proposed assessments as amended, a copy of which is attached hereto
and made a part hereof, is hereby accepted and shall constitute the special
assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
3. That the City Engineer and City Clerk have reviewed the objections received,
made recommendations to Council, and will report to the City Council at the
regular meeting on October 26, 2020, as to their recommendations for
adjustments on those objections tabled above.
4. The assessment roll for the County Road B & Arcade Street Improvements
as amended, a copy of which is attached hereto and made a part hereof, is
hereby adopted. Said assessment roll shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
5. Such assessments shall be payable in equal annual installments extending
over a period of and 15 years for residential properties and 8 years for
commercial properties, the first installments to be payable on or before the
first Monday in January 2021 and shall bear interest at the rate of 3.5 percent
per annum from the date of the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from the
date of this resolution until December 31, 2020. To each subsequent
installment when due shall be added interest for one year on all unpaid
installments.
6. The owner of any property so assessed may, at any time prior to certification
of the assessment to the county auditor, but no later than November 15,
2020, pay the whole of the assessment on such property, without interest, to
the city clerk; and they may, at any time after November 15, 2020, pay to the
county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
October 12, 2020 12
City Council Meeting Minutes
7. The City Engineer and City Clerk shall forthwith after November 15, 2020, but
no later than November 16, 2020, transmit a certified duplicate of this
assessment to the county auditor to be extended on the property tax lists of
the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
I. UNFINISHED BUSINESS
Woodspring Suites, 1744 County Road D East
a. Conditional Use Permit for a Planned Unit Development Amendment
Resolution
b. Design Review and Comprehensive Sign Plan Resolution
Community Development Director Thomson gave the presentation. Dave Link with
SOTA Partners LLC addressed the council to give additional information. Chip Johnson
with Turnstone Group gave further clarification on parking space size. Pete Moreau, civil
engineer with Sambatek, answered site access entry questions.
Councilmember Neblett moved to approve the resolution for a conditional use permit for
a planned unit development amendment which approves a four-story, 126-room hotel
buildina to be constructed at 1744 Countv Road D East.
Resolution 20-10-1869
CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT
AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 SOTA Partners has requested approval of a conditional use permit for a
planned unit development amendment.
1.02 The property is located at 1744 County Road D East and is legally
described as:
PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood
Section 2. Standards.
2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for
Planned Unit Developments.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional
October 12, 2020 13
City Council Meeting Minutes
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or property,
because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected
street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering the conditional
use permit for a planned unit development amendment request.
On August 18, 2020, the planning commission held a public hearing.
City staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city
council approve this resolution.
2. On October 12, 2020, the city council discussed this resolution. They
considered reports and recommendations from the planning
October 12, 2020 14
City Council Meeting Minutes
commission and city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions: (additions are underlined and deletions are crossed
out):
1. The retail/commercial site is planned in concept only within the PUD
and will come in for design review and approval at a later date, but the
use is allowed as long as the provisions of the BC zoning district and
conditions outlined here are met.
2. The building(s) on the retail/commercial site shall be set back as
shown on the site plan approved by the city council, approximately 68
feet, from the north lot line.
3. The applicant shall submit a comprehensive sign plan. One criterion
to be established, however, is that pylon signs shall not be allowed.
Monument signs may be allowed, but shall not exceed 12 feet in
height.
4. The architectural character and exterior building materials must be in
keeping with the adjacent townhomes and other buildings if present.
5. Access to the site shall be from the side streets.
6. All ground -mounted and roof -mounted mechanical equipment shall be
screened according to the ordinance;
7. Overstory trees must be planted along the south side of the extension
of Street B (Village Trail) at an average of 30 feet - 40 feet on center.
8. Adequate separation, buffering and screening must be provided for
the multi -family residential units from the front doors, parking areas,
loading areas, and mechanical equipment of this commercial building.
9. Parking stalls with a width of 9 feet are permitted on this site.
10. A parking lot setback of 10 feet is permitted from County Road D
East.
11. Sidewalks along Flandrau Street and Village Trail shall be dedicated
for public use but the applicant is responsible for all maintenance
including snow clearing.
12. The hotel shall be staffed 24 hours a day.
13. Prior to a certificate of occupancy being issued, hotel management
shall meet with the city's Public Safety Department to go over
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requirements from both police and fire.
Seconded by Councilmember Smith Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution for design review and
comprehensive sign plan for a four-story, 126-room hotel building to be constructed at
1744 Countv Road D East.
Resolution 20-10-1870
DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 SOTA Partners has requested approval of design review and
comprehensive sign plan.
1.02 The property is located at 1744 County Road D East and is legally
described as:
PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood
1.03 On August 18, 2020, the community design review board reviewed this
request. The applicant was provided the opportunity to present
information to the community design review board. The community design
review board considered all of the comments received and the staff
report, which are incorporated by reference into this resolution.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design
review board make the following findings to approve plans:
That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in
keeping with the character of the surrounding neighborhood and are
not detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal
plan.
3. That the design and location of the proposed development would
provide a desirable environment for its occupants, as well as for its
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neighbors, and that it is aesthetically of good composition, materials,
textures and colors.
2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall
be provided for planned unit developments.
Such a plan, which shall include the location, size, height, color, lighting
and orientation of all signs and/or murals, shall be submitted for
preliminary plan approval by the city. Exceptions to the sign ordinance of
this article may be permitted for sign areas, densities, and dynamic
display changeover rates for the plan as a whole if the signs are in
conformity with the intent of this article, results in an improved relationship
between the various parts of the plan, encourages and promotes the
removal of nonconforming signs through the use of shared signs, and in
the case of long-term exemptions to temporary window and banner signs
show that there are unusual circumstances with the request. In addition,
murals must be tasteful, in keeping with the business premises and
surrounding properties, and not contain any defamatory, obscene,
treasonous expressions or opinions, including graffiti.
Section 3. City Council Action.
3.01 The above -described site and design plans are hereby approved based
on the findings outlined in Section 3 of this resolution. Subject to staff
approval, the site must be developed and maintained in substantial
conformance with the site plan date -stamped September 2, 2020, and
design plans date -stamped July 28, 2020. Approval is subject to the
applicant doing the following:
Repeat this review in two years if the city has not issued a building
permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated August 7, 2020.
4. The applicant shall obtain all required permits from the Ramsey -
Washington Metro Watershed District.
5. Rooftop vents and equipment shall be located out of view from
residential properties to the south and west.
6. A comprehensive sign plan is approved for this site per the following
conditions.
a. A maximum of two monument signs are approved for this site. A
monument sign on the Bittersweet Lane side of the site may be up
140-square-feet in size. A monument sign on the Flandrau Street
side of the site may be up to 80-square-feet in size. Monument
signs shall not exceed 12 feet in height.
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City Council Meeting Minutes
b. Two wall signs are permitted. One wall sign on the north elevation
and one wall sign on the east elevation. Wall signs shall not
exceed 100 square feet or 20 percent of wall face to which it is
attached, whichever is less.
c. All signs require permits.
7. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. Revised site plan showing a parking lot front yard setback of 10
feet, the addition of a sidewalk along the south property line
(Village Trail), and a connection of the sidewalk west of the
building to sidewalks along County Road D East and Village Trail.
b. Revised landscaping plan showing at least nine trees being
planted along Village Trail as required per this site's planned unit
development.
c. The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
8. The applicant shall complete the following before occupying the
building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking
lot and driveways.
c. Install all required landscaping and an in -ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
9. If any required work is not done, the city may allow temporary
occupancy if:
a. The city determines that the work is not essential to public health,
safety or welfare.
b. The above -required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 of the following year if occupancy of the
building is in the fall or winter or within six weeks of occupancy of
the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community
development may approve minor changes.
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City Council Meeting Minutes
11. The applicant shall add brick to center bays on north and south
elevation and on stair towers on north elevation. Brick shall extend to
roof line.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
J. NEW BUSINESS
1. Off -Sale Intoxicating Liquor License for Hy-Vee Inc. d/b/a Hy-Vee Wine &
Spirits, 2515 White Bear Avenue, Suite Al & Al
City Clerk Sindt gave the report. Keith Harnack with HyVee Wine & Spirits addressed
the council with comments.
Councilmember Smith moved to approve the Off -Sale Intoxicating Liquor license for Hy-
Vee Inc., d/b/a Hy-Vee Wine & Spirits located at 2515 White Bear Avenue North, Suite
A17 & A18_
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
2. Resolution Ordering Preparation of Feasibility Study for Montana -Nebraska
Area Pavement Rehabilitation, City Project 20-08
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Ordering the Preparation
of a Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project
20-08
Resolution 20-10-1871
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the Montana -Nebraska
neighborhood area streets, which are depicted on the attached project location map, and
are hereby called the Montana -Nebraska Area Pavement Rehabilitation, City Project 20-
08.
AND WHEREAS, it is proposed to assess the benefited properties for all or a
portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study and
that he is instructed to report to the City Council with all convenient speed
advising the council in a preliminary way as to whether the proposed
October 12, 2020 19
City Council Meeting Minutes
improvement is necessary, cost effective and feasible, and as to whether it
should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare
this Feasibility Report.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
3. Resolution Ordering Preparation of Feasibility Study for Southcrest-Ferndale
Area Pavement Rehabilitation, City Project 20-09
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Ordering the Preparation
of a Feasibility Study for Southcrest- Ferndale Area Pavement Rehabilitation, City Project
20-09
Resolution 20-10-1872
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the South crest- Ferndale
neighborhood area streets, which are depicted on the attached project location map, and
are hereby called the South crest- Ferndale Area Pavement Rehabilitation, City Project
20-09.
AND WHEREAS, it is proposed to assess the benefited properties for all or a
portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study and
that he is instructed to report to the City Council with all convenient speed
advising the council in a preliminary way as to whether the proposed
improvement is necessary, cost effective and feasible, and as to whether it
should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare
this Feasibility Report.
Seconded by Councilmember Smith Ayes — All, via roll call
The motion passed.
K. AWARD OF BIDS
None
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L. ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 10:03 p.m.
-411
Andrea Sindt, City Clerk
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