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HomeMy WebLinkAbout2020-10-12 City Council Meeting MinutesA. C 7 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 12, 2020 Held Remotely Via Conference Call Meeting No. 19-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams informed residents of the winter coat drive by Maplewood's MORE Team that is taking place during the month of October; and Maplewood has been selected to receive a truckload of boxed produce, dairy items and meats from the Farmers to Families Program to be distributed to families on Thursdays during the month of October. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA Agenda item F3 was removed from the agenda. The following items were added to Council Presentations: Follow-up to Shred -It Event Ramsey County League of Local Governments Meeting Report Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. E. APPROVAL OF MINUTES 1. September 28, 2020 City Council Workshop Minutes Councilmember Juenemann moved to approve the September 28, 2020 City Council Workshop Minutes as submitted. Seconded by Councilmember Neblett Ayes — All, via roll call October 12, 2020 City Council Meeting Minutes 1 The motion passed. 2. September 28, 2020 City Council Meeting Minutes Councilmember Neblett moved to approve the September 28, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Assistant City Manager Sable gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Follow-up to Shred -It Event Councilmember Juenemann reported on the successful Shred -It Event that took place on October 10, 2020. She then reminded residents of the bulky item pick up during the month of October. Ramsey County League of Local Governments Meeting Report Mayor Abrams reported on the RCLLG meeting she attended about mental health in our community. 3. Commissioner Interviews This item was removed from the agenda. 4. Resolution for Commissioner Appointments Assistant City Manager Sable gave the staff report. Councilmember Juenemann moved to postpone the approval of the resolution until after the consent agenda. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution to appoint the candidates to the commissions with the removal of Lu Aurelius. Resolution 20-10-1865 October 12, 2020 2 City Council Meeting Minutes BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Motion to approve the attached resolution to appoint the candidates to the commissions as indicated below: Environmental & Natural Resources Commission (two openings) Stephen Todey Kayla Dosser term expires September 30, 2023 term expires September 30, 2021 Heritage Preservation Commission (two openings) Jason DeMoe Housina & Economic Develoament Sarah Burdash Bao Vang Planning Commission (one opening) Sheryl Sukolsky Seconded by Councilmember Neblett The motion passed. term expires April 30, 2023 mmission (two openings) term expires September 30, 2023 term expires September 30, 2023 term expires December 31, 2020 Ayes — All, via roll call G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4 and G5 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G7. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. October 12, 2020 3 City Council Meeting Minutes ACCOUNTS PAYABLE: $ 3,115,023.05 Checks #106413 thru #106443 dated 09/22/20 thru 09/29/20 $ 330,452.17 Disbursements via debits to checking account dated 09/21/20 thru 09/25/20 $ 718,312.34 Checks #106444 thru #106462 dated 09/29/20 thru 10/06/20 $ 673,000.10 Disbursements via debits to checking account dated 09/28/20 thru 10/02/20 $ 4,836,787.66 Total Accounts Payable N , $ 583,492.29 Payroll Checks and Direct Deposits dated 10/02/20 $ 1,421.00 Payroll Deduction check # 99104334 thru # 99104335 dated 10/02/20 $ 584,913.29 Total Payroll $ 5,421,700.95 GRAND TOTAL Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 2. Conditional Use Permit Review, TGK Automotive Service, 2545 Conway Avenue East Councilmember Juenemann moved to approve the CUP review for TGK Automotive Service's buildina exaansion at 2545 Conwav Avenue East for one vear. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 3. 2020-2021 School Resource Officer Agreement with Independent School District 622 Councilmember Juenemann moved to approve the 2020 — 2021 School Resource Officer Agreement with Independent School District 622. Seconded by Councilmember Knutson Ayes— All, via roll call The motion passed. October 12, 2020 4 City Council Meeting Minutes 4. Agreement with City of St. Paul and Acceptance of Department of Public Safety Grant Money Councilmember Juenemann moved to approve the agreement with City of St. Paul and accept the Department of Public Safety grant money. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 5. Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC Councilmember Juenemann moved to approve the mayor and city manager to execute the Settlement Agreement and General Release of Claims with Dynamic Surface Systems LLC. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 6. Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota Fixed Price Fuel Program for 2021 Councilmember Juenemann moved to approve the Mayor and City Manager to enter into a contract with the State of Minnesota Fixed Price Fuel Program for 2021 fuel purchases. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 7. Call for Special Meeting to Canvass 2020 General Election Results Councilmember Juenemann moved to call a special meeting of the city council for Thursday, November 12, 2020 at 4:30 p.m. at Maplewood City Hall and via teleconference for the purpose of canvassing the November 3, 2020 General Election municiaal results. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. Dennis -McClelland Area Street Improvements, City Project 19-10 October 12, 2020 5 City Council Meeting Minutes a. Public Hearing b. Resolution Adopting Assessment Roll Public Works Director Love gave the background and process of the public hearing. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Julie Carlson, 2476 Schaller Drive Roxanne Dmytruk, 22 Farrell Street Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the Dennis -McClelland Area Street Improvements, City Project 19-10. Resolution 20-10-1866 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the Dennis -McClelland Area Street Improvements, City Project 19-10 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of October 5, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the Dennis -McClelland Area Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. October 12, 2020 6 City Council Meeting Minutes 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 2. Schaller Area Pavement Rehabilitation, City Project 19-11 a. Public Hearing b. Resolution Adopting Assessment Roll Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Steve Hebl, 2371 Dahl Avenue E Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 20-10-1867 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the Schaller Area Pavement Rehabilitation, City Project 19-11 was presented in a Public Hearing, pursuant to October 12, 2020 7 City Council Meeting Minutes Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: No objections received as of October 5, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments. 3. The assessment roll for the Schaller Area Pavement Rehabilitation as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of October 12, 2020 City Council Meeting Minutes the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. County Road B & Arcade Street Improvements, City Project 19-22 c. Public Hearing d. Resolution Adopting Assessment Roll Public Works Director Love introduced the item. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Charles Mick, 730 County Road B E Carol Grant, 2134 Arcade Street & 0 Arcade Street Polly Nemec, 850 Burke Court Mary Schmidtz, 840 Burke Court Tammie Rhodes, 2150 Edgerton Street Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution Adopting Assessment Roll for the County Road B & Arcade Street Improvements, City Project 19-22 with the exclusion and exceptions. Resolution 20-10-1868 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to resolution passed by the City Council on September 14, 2020, calling for a Public Hearing, the assessment roll for the County Road B & Arcade Street Improvements, City Project 19-22 was presented in a Public Hearing, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429. Their objections and staff recommendations are summarized as follows: a. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. Staff recommendation is to table the decision on this revision request until the October 26, 2020 City Council Meeting. b. Parcel 092922330014 — Carol Grant, 0 Arcade Street. It is currently proposed that the property be assessed for $6,600. Ms. Grant is requesting a cancellation or revision of assessment or an undeveloped property deferral. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. Staff recommends granting an undeveloped property deferral upon completion of October 12, 2020 9 City Council Meeting Minutes the necessary paperwork. c. Parcel 172922120017 — Ian Simonson, 0 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. Simonson is requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this undeveloped property is too small to develop, and remove the assessment from the final roll. d. Parcel 162922220026 — Marvin and Barb Schmidtz, 0 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this property contains a private road only and doesn't benefit from the improvements, and remove the assessment from the final roll. e. Parcel 162922220025 - Marvin and Barb Schmidtz, 840 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. f. Parcel 092922330018 — Heather Nelson, 845 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Nelson is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. g. Parcel 162922220003 — Polly and Dave Nemec, 850 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Nemec are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. h. Parcel 092922330019 — Toni Amenrud, 855 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Amenrud is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. i. Parcel 162922220024 — James Campbell & Linda Randolph, 860 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. Campbell & Ms. Randolph are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. j. Parcel 172922140085 — Blane & Rebecca White, 1975 Arcade Street. It is currently proposed that the property be assessed for $13,200. Mr. and Mrs. White object to their assessment and request that the City consider raising property taxes instead of assessing for improvement projects. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. k. Parcel 172922110016 — Charles & Marilyn Mick, 730 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. & Mrs. Mick are requesting a cancellation or revision of assessment. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY October 12, 2020 10 City Council Meeting Minutes OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the County Road B and Arcade Street Improvements, City Project 19-22: a. Parcel 082922430034 — Trinity Baptist Church, 611 County Road B. It is currently proposed that the property be assessed for $40,600. Trinity Baptist Church is requesting a revision of assessment. Staff recommendation is to table the decision on this revision request until the October 26, 2020 City Council Meeting. b. Parcel 092922330014 — Carol Grant, 0 Arcade Street. It is currently proposed that the property be assessed for $6,600. Ms. Grant is requesting a cancellation or revision of assessment or an undeveloped property deferral. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. Staff recommends granting an undeveloped property deferral upon completion of the necessary paperwork. c. Parcel 172922120017 — Ian Simonson, 0 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. Simonson is requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this undeveloped property is too small to develop, and remove the assessment from the final roll. d. Parcel 162922220026 — Marvin and Barb Schmidtz, 0 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to grant a cancellation of assessment, as this property contains a private road only and doesn't benefit from the improvements, and remove the assessment from the final roll. e. Parcel 162922220025 - Marvin and Barb Schmidtz, 840 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Schmidtz are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. f. Parcel 092922330018 — Heather Nelson, 845 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Nelson is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. g. Parcel 162922220003 — Polly and Dave Nemec, 850 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mr. and Mrs. Nemec are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. h. Parcel 092922330019 — Toni Amenrud, 855 Burke Court East. It is currently proposed that the property be assessed for $6,600. Mrs. Amenrud is requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. i. Parcel 162922220024 — James Campbell & Linda Randolph, 860 Burke Court East. It is currently proposed that the property be assessed for $6,600. October 12, 2020 11 City Council Meeting Minutes Mr. Campbell & Ms. Randolph are requesting a cancellation of assessment. Staff recommendation is to deny the request for cancellation of assessment, as this property is benefiting from the improvements. j. Parcel 172922140085 — Blane & Rebecca White, 1975 Arcade Street. It is currently proposed that the property be assessed for $13,200. Mr. and Mrs. White object to their assessment and request that the City consider raising property taxes instead of assessing for improvement projects. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. k. Parcel 172922110016 — Charles & Marilyn Mick, 730 County Road B East. It is currently proposed that the property be assessed for $6,600. Mr. & Mrs. Mick are requesting a cancellation or revision of assessment. Staff recommendation is to deny the request for cancellation or revision of assessment, as this property is benefiting from the improvements. 2. Such proposed assessments as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. That the City Engineer and City Clerk have reviewed the objections received, made recommendations to Council, and will report to the City Council at the regular meeting on October 26, 2020, as to their recommendations for adjustments on those objections tabled above. 4. The assessment roll for the County Road B & Arcade Street Improvements as amended, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 5. Such assessments shall be payable in equal annual installments extending over a period of and 15 years for residential properties and 8 years for commercial properties, the first installments to be payable on or before the first Monday in January 2021 and shall bear interest at the rate of 3.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 6. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2020, pay the whole of the assessment on such property, without interest, to the city clerk; and they may, at any time after November 15, 2020, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. October 12, 2020 12 City Council Meeting Minutes 7. The City Engineer and City Clerk shall forthwith after November 15, 2020, but no later than November 16, 2020, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. I. UNFINISHED BUSINESS Woodspring Suites, 1744 County Road D East a. Conditional Use Permit for a Planned Unit Development Amendment Resolution b. Design Review and Comprehensive Sign Plan Resolution Community Development Director Thomson gave the presentation. Dave Link with SOTA Partners LLC addressed the council to give additional information. Chip Johnson with Turnstone Group gave further clarification on parking space size. Pete Moreau, civil engineer with Sambatek, answered site access entry questions. Councilmember Neblett moved to approve the resolution for a conditional use permit for a planned unit development amendment which approves a four-story, 126-room hotel buildina to be constructed at 1744 Countv Road D East. Resolution 20-10-1869 CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 SOTA Partners has requested approval of a conditional use permit for a planned unit development amendment. 1.02 The property is located at 1744 County Road D East and is legally described as: PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional October 12, 2020 13 City Council Meeting Minutes Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. On August 18, 2020, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On October 12, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning October 12, 2020 14 City Council Meeting Minutes commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. The retail/commercial site is planned in concept only within the PUD and will come in for design review and approval at a later date, but the use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met. 2. The building(s) on the retail/commercial site shall be set back as shown on the site plan approved by the city council, approximately 68 feet, from the north lot line. 3. The applicant shall submit a comprehensive sign plan. One criterion to be established, however, is that pylon signs shall not be allowed. Monument signs may be allowed, but shall not exceed 12 feet in height. 4. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings if present. 5. Access to the site shall be from the side streets. 6. All ground -mounted and roof -mounted mechanical equipment shall be screened according to the ordinance; 7. Overstory trees must be planted along the south side of the extension of Street B (Village Trail) at an average of 30 feet - 40 feet on center. 8. Adequate separation, buffering and screening must be provided for the multi -family residential units from the front doors, parking areas, loading areas, and mechanical equipment of this commercial building. 9. Parking stalls with a width of 9 feet are permitted on this site. 10. A parking lot setback of 10 feet is permitted from County Road D East. 11. Sidewalks along Flandrau Street and Village Trail shall be dedicated for public use but the applicant is responsible for all maintenance including snow clearing. 12. The hotel shall be staffed 24 hours a day. 13. Prior to a certificate of occupancy being issued, hotel management shall meet with the city's Public Safety Department to go over October 12, 2020 15 City Council Meeting Minutes requirements from both police and fire. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for design review and comprehensive sign plan for a four-story, 126-room hotel building to be constructed at 1744 Countv Road D East. Resolution 20-10-1870 DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 SOTA Partners has requested approval of design review and comprehensive sign plan. 1.02 The property is located at 1744 County Road D East and is legally described as: PIN: 032922110005 — Lot 3, Block 2, Legacy Village of Maplewood 1.03 On August 18, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its October 12, 2020 16 City Council Meeting Minutes neighbors, and that it is aesthetically of good composition, materials, textures and colors. 2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided for planned unit developments. Such a plan, which shall include the location, size, height, color, lighting and orientation of all signs and/or murals, shall be submitted for preliminary plan approval by the city. Exceptions to the sign ordinance of this article may be permitted for sign areas, densities, and dynamic display changeover rates for the plan as a whole if the signs are in conformity with the intent of this article, results in an improved relationship between the various parts of the plan, encourages and promotes the removal of nonconforming signs through the use of shared signs, and in the case of long-term exemptions to temporary window and banner signs show that there are unusual circumstances with the request. In addition, murals must be tasteful, in keeping with the business premises and surrounding properties, and not contain any defamatory, obscene, treasonous expressions or opinions, including graffiti. Section 3. City Council Action. 3.01 The above -described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan date -stamped September 2, 2020, and design plans date -stamped July 28, 2020. Approval is subject to the applicant doing the following: Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated August 7, 2020. 4. The applicant shall obtain all required permits from the Ramsey - Washington Metro Watershed District. 5. Rooftop vents and equipment shall be located out of view from residential properties to the south and west. 6. A comprehensive sign plan is approved for this site per the following conditions. a. A maximum of two monument signs are approved for this site. A monument sign on the Bittersweet Lane side of the site may be up 140-square-feet in size. A monument sign on the Flandrau Street side of the site may be up to 80-square-feet in size. Monument signs shall not exceed 12 feet in height. October 12, 2020 17 City Council Meeting Minutes b. Two wall signs are permitted. One wall sign on the north elevation and one wall sign on the east elevation. Wall signs shall not exceed 100 square feet or 20 percent of wall face to which it is attached, whichever is less. c. All signs require permits. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Revised site plan showing a parking lot front yard setback of 10 feet, the addition of a sidewalk along the south property line (Village Trail), and a connection of the sidewalk west of the building to sidewalks along County Road D East and Village Trail. b. Revised landscaping plan showing at least nine trees being planted along Village Trail as required per this site's planned unit development. c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. October 12, 2020 18 City Council Meeting Minutes 11. The applicant shall add brick to center bays on north and south elevation and on stair towers on north elevation. Brick shall extend to roof line. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. J. NEW BUSINESS 1. Off -Sale Intoxicating Liquor License for Hy-Vee Inc. d/b/a Hy-Vee Wine & Spirits, 2515 White Bear Avenue, Suite Al & Al City Clerk Sindt gave the report. Keith Harnack with HyVee Wine & Spirits addressed the council with comments. Councilmember Smith moved to approve the Off -Sale Intoxicating Liquor license for Hy- Vee Inc., d/b/a Hy-Vee Wine & Spirits located at 2515 White Bear Avenue North, Suite A17 & A18_ Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 2. Resolution Ordering Preparation of Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for Montana -Nebraska Area Pavement Rehabilitation, City Project 20-08 Resolution 20-10-1871 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Montana -Nebraska neighborhood area streets, which are depicted on the attached project location map, and are hereby called the Montana -Nebraska Area Pavement Rehabilitation, City Project 20- 08. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed October 12, 2020 19 City Council Meeting Minutes improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. Resolution Ordering Preparation of Feasibility Study for Southcrest-Ferndale Area Pavement Rehabilitation, City Project 20-09 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for Southcrest- Ferndale Area Pavement Rehabilitation, City Project 20-09 Resolution 20-10-1872 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the South crest- Ferndale neighborhood area streets, which are depicted on the attached project location map, and are hereby called the South crest- Ferndale Area Pavement Rehabilitation, City Project 20-09. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None October 12, 2020 20 City Council Meeting Minutes L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 10:03 p.m. -411 Andrea Sindt, City Clerk October 12, 2020 21 City Council Meeting Minutes