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HomeMy WebLinkAbout2020-07-27 City Council Meeting PacketMeeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 27, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 916 1595 5244 # No Participant ID, Enter # When Prompted Meeting No. 14-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. July 13, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution of Appreciation for Joe Gould, Environmental and Natural Resources Commission 4. 2021 Preliminary Budget Overview G. CONSENT AGENDA — Items on the ConsentAgenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Call for Special Meeting to Canvass 2020 Primary Election Results 3. Accela Software Subscription Renewal 4. Cartegraph Software License Renewal 5. Strategic Plan Update for Second Quarter 2020 6. Conditional Use Permit Review, Maplewood Moose Lodge, 3033 Hazelwood Street North 7. Acknowledgement of Receptivity of a Metropolitan Council LCA Funding Award, Potential JB Vang Redevelopment Project, 1310 Frost Avenue H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Public Comment on Off -Sale Liquor License Ordinance Amendment I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Ordinance Amendment to Tobacco -Related Products a. Ordinance Amendment to Chapter 14, Article XVIII Tobacco -Related Products b. Resolution Authorizing Publication of the Ordinance by Title and Summary (4 votes) 2. Sale of City -Owned Property at 2501 Londin Lane East a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) b. Direct Staff to Implement Council Direction Provided During the Closed Session K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A C 7 E. F. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 13, 2020 Held Remotely Via Conference Call Meeting No. 13-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams opened the meeting by giving an update on the homeless encampment in Maplewood. Public Safety Director Nadeau provided a summary of events leading to disbanding the encampment and placement of camp residents. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA The following items were added to Council Presentations. Green Steps Cities Award Regional Mayors and Superintendent Zoom Meeting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. APPROVAL OF MINUTES 1. June 22, 2020 City Council Meeting Minutes Councilmember Juenemann moved to approve the June 22, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Knutson The motion passed. APPOINTMENTS AND PRESENTATIONS Ayes — All, via roll call PC Packet Page Number 1 of 207 E1 Council Presentation were heard before Administrative Presentation, Council Calendar Update. 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Green Steps City Award Councilmember Juenemann gave an update on the city's Green Steps City Award. Regional Mayors and Superintendent Zoom Meeting Mayor Abrams reported on the Regional Mayors and Superintendent Zoom meeting she participated in. G. CONSENT AGENDA — Items on the ConsentAgenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G2 and G3 were highlighted. Councilmember Juenemann moved to approve agenda items G1 -G4. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 170,069.31 $ 616,516.40 $ 605,680.13 Packet Page Number 2 of 207 Checks #105762 thru #105789 dated 06/23/20 Disbursements via debits to checking account dated 06/15/20 thru 06/19/20 Checks #105790 thru # 105863 dated 06/30/20 E1 $ 369,828.57 Disbursements via debits to checking account dated 06/22/20 thru 06/26/20 $ 245,964.99 Checks # 105864 thru # 105903 dated 07/07/20 $ 565,800.62 Disbursements via debits to checking account dated 06/29/20 thru 07/03/20 $ 2,573,860.02 Total Accounts Payable PAYROLL $ 592,793.31 Payroll Checks and Direct Deposits dated 06/26/20 $ 2,300.25 Payroll Deduction check # 99104229 thru # 99104231 dated 06/26/20 $ 595,093.56 Total Payroll $ 3,168,953.58 GRAND TOTAL Seconded by Councilmember Neblett The motion passed. Ayes — All, via roll call 2. Conditional Use Permit Review, CarMax, 1325 Beam Ave Councilmember Juenemann moved to approve the CUP review for the CarMax Automobile Dealership and review again in one year. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. Resolution to Accept a Donation from the Jensen Family Councilmember Juenemann moved to approve the resolution accepting a donation in the amount of $1,200.00 from the Jensens for a memorial bench and plaque at Fish Creek Preserve. Resolution 20-07-1832 CITY OF MAPLEWOOD, MINNESOTA ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $1,200.00 for a bench and plaque from Bob and Donna Jensen; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. PC Packet Page Number 3 of 207 E1 Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 4. Resolution Appointing Election Judges and Establishing a Ballot Board for the 2020 State Primary Election Councilmember Juenemann moved to approve the resolution listing election fudges and establishing a ballot board for the 2020 State Primary Election to be held on August 11, 2020. Resolution 20-07-1833 2020 State Primary Election Appointing Election Judges and Establishing a Ballot Board WHEREAS, MN State Statute 2048.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, it is required by MN Statutes 203B.121, Subd. 1 to establish a Ballot Board; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and NOW, THEREFORE, IT BE RESOLVED, by the City Council of Maplewood, Minnesota, a Ballot Board is hereby established that would consist of a sufficient number of election judges as provided in sections 2048.19 to 2048.22 to perform the task; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve in the 2020 State Primary Election to be held on Tuesday, August 11, 2020 from the following list. Allen, Jim Anderson, Dorothy Anderson, Theodore Babin, Paul Battle, Wilma Baxton, Brenda Beaurline, Ken Bedor, David Belland, Jaime Benedict, Harold Bjornstad, Myron Packet Page Number 4 of 207 Bolden, Donita Brandon, Ginny Brandon, Richard Brooks, Wayde Cardinal, Clair Cardinal, Robert Carlin, Mary Carlson, Anthony Cleland, Ann Connolly, Colleen Dickerson, Charlene Dickson, Helen Jean Dittli, Albin Dolinski, Lucja Dougherty, Conor Erickson, Marilyn Falde, David Feist, Tanessa Fellman, Gail Franey, Judith Frank, Travis Franzen, Nick E1 Fuller, Mary Lehrke, Dustin Rodriguez, Vincent Katherine Leonard, Claudette Rossbach, Teresa Funk, Barbara Lewis, Sandy Rozmarynowski, Bob Funk, JoAnn Lind, Kristy Rude, Gyulnara Glazebrook, Jane Lor, Linda Rygg, Crystal Goeppinger, Linda Lundberg, Roberta Sands, Warren Golaski, Diane Madison, Earl Schluender, Cynthia Grefe, David Martinson, Patricia Schmidt, William Gudknecht, Nick Mastro, Christina Seitz, James Hafner, Michael McCain, Sharice Shindler, Tim Hahn , Vonna McCann, John Skaar, Delaney Hahn, Sandra McCauley, Judy Skaar, Susan Hamper, Linda Michaelson, Dorcas Smith, Margaret Harder, Mary Moreno, Marlene Smith, Mavas Heininger, Jean Muenster-Blakley, Sprague, Florence Hinnenkamp, Gary Sarah Stafki, Tim Hodges, Pamela Myint Swe, Myint Storer, Donna Holmes, Mary Nentwig, Caroline Stukel, Matthew Hulet, Jeanette Nichols, Miranda Swenson, Patricia Huneke, Daniel Norberg, Ann Taylor, Jamie Huth, Patricia O'Brien, D. William Thompson, Jerrilyn Huth, Raymond (Bill) Tschida, Micki Islas, Karen Olsen -Sartain, Urbanski, Carolyn Jacobson, Chris Jennie Urbanski, Holly Jahn, David Olson, Anita Vang, Lisa Jensen, Kathleen Olson, Stacy Virnala, Ronald Johnson, Robert Parent, Dian Walsh, Alison Johnston, Howard Parnell, John Waschlmusch, Laure Jones, Terri Parnell, Susan Wasmundt, Gayle Kane, Myrna Pearson, Gina Watson, James Kipka, Judy Peterson, Dillan Wettschreck, Kathryn Koegel, Pete Peterson, Joan Wille, Sarah Kohlman, Karen Peterson, Kathleen Wold, Hans Komianghi, Kenn Philben, Leo Xiong, Prechor Kramer, Dennis Pinc, Roberta Xiong, Sheng Krebsbach, John Pine, Kendra Xiong, Yang Kwapick, Jackie Potter, Nina Yorkovich, Cindy Labarre, Tom Putz, Shelly Landers, Patricia Putz, Steve Laska, Peggy Reinke, JoAnne Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None July 13, 2020 City Council Meeting Minutes 5 PC Packet Page Number 5 of 207 E1 UNFINISHED BUSINESS None J. NEW BUSINESS Resolution Approving Formation of Parks & Recreation Programming Task Force and Nature Center Task Force Assistant City Manager/HR Director Sable gave the report. Mayor Abrams moved to approve the resolution for Formation of the Parks and Recreation Programming Task Force and Nature Center Task Force with modifications of adding Stakeholders and City Council rather than City Manager in 2nd to last bullet point. Resolution 20-07-1834 CITY OF MAPLEWOOD RESOLUTION FOR THE FORMATION OF TASK FORCES TO REVIEW & MAKE RECOMMENDATIONS FOR CHANGES TO NATURE CENTER AND PARKS AND RECREATION PROGRAMMING Whereas, the COVID-19 pandemic has led to significant shifts in the City's service model for Parks and Recreation and Nature Center programming and their financial sustainability moving forward. NOW, THEREFORE, BE IT RESOLVED, that to provide effective recreation and nature center programs and services in a financially sustainable way, the City of Maplewood shall establish two Task Forces made up of a diverse group of eight to fourteen Maplewood residents and key stakeholders to engage in a systematic review of the current operations, evaluate future programming possibilities, and establish key partnerships: • The City Manager shall solicit applications from interested stakeholders and Maplewood residents willing and able to serve as a member of the Task Force(s), as soon as practicable; • Following a reasonable application period, the City Manager shall present the Council copies of the applications from all qualified applicants for review and final selection; • That the City Council select a Councilmember to serve as the Council Liaison to the Task Force(s); • The City Manager shall make available members of the City considered subject matter experts or other resources, as may be needed; • The Task Force(s) will establish meeting agendas in cooperation with the membership to provide substantive background information, a review of current practice, and other service models; • Upon completion its work, the Task Force(s) shall make recommendations to the City Council for changes to existing practices. The Task Force(s) will also prioritize recommended partnership agreements, if appropriate; • When practical, the City Manager will present the report to the City Council. July 13, 2020 6 City Council Meeting Minutes Packet Page Number 6 of 207 E1 Seconded by Councilmember Ayes — All, via roll call The motion passed. Councilmember Neblett moved to appoint Councilmember Juenemann for the Nature Center Task Force and Councilmember Knutson for the Parks & Recreation Programming Task Force. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. 2. Liquor License Fee Refund City Clerk Sindt gave the staff report. Councilmember Smith moved to approve the refund of 2 months of license fees for all on -sale liauor licenses. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 8:33 p.m. July 13, 2020 7 City Council Meeting Minutes PC Packet Page Number 7 of 207 Fla CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Uacomina Aaenda Items and Work Sessions Schedule: All Workshops have been cancelled until further notice August 10 Consider Grocery Store Development and Liquor Ordinance Amendments; Consider MOU with Ramsey County for Ponds at Battle Creek August 14 Special Council Meeting at 4 pm to Canvas Primary Election Results Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Abandoned Housing Licensing — Research Review will be presented to Council on Aug. 10 Packet Page Number 8 of 207 F3 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Resolution of Appreciation for Joe Gould, Environmental and Natural Resources Commission Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: When citizen members end their time of service on a board or commission, the City considers adoption of a resolution of appreciation recognizing the individual for their time committed to serving Maplewood. Recommended Action: Motion to approve a Resolution of Appreciation for Joe Gould. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City of Maplewood appreciates its citizen volunteers who serve on the City's boards and commissions and works to provide recognition for members upon resignation. Background Joe Gould resigned as a member of the Environmental and Natural Resources Commission on June 15, 2020. Mr. Gould served on the Commission for one year and one month, from May 25, 2019 to June 15, 2020. Committee Action On July 20, 2020, the Environmental and Natural Resources Commission recommended approval of the Resolution of Appreciation for Joe Gould. Attachments 1. Resolution of Appreciation for Joe Gould PC Packet Page Number 9 of 207 F3, Attachment 1 RESOL UTION OF APPRECIATION WHEREAS, Joe Gould has been a member of the Maplewood Environmental and Natural Resources Commission for one year and one month, serving from May 25, 2019 to June 15, 2020. Mr. Gould has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated his experience, insights and good judgment; and WHEREAS, Mr. Gould has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Gould has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOL VED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Joe Gould is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on July 27, 2020. Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 10 of 207 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: 2021 Preliminary Budget Overview Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The 2021 Budget process is underway. At this time, we will provide a high-level overview of the budget priorities and challenges. A more in-depth analysis of the budget will occur at upcoming workshops. Staff will be looking for direction on the progress to this point. The levy increase is 0%. Recommended Action: No action is required. This item is for discussion and input at this time. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: •� Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The budget intersects with all areas of the strategic plan and is developed in alignment with the strategic plan. Background The budget process will include two more workshops in August. Adoption of the preliminary levy will be considered by the Council on September 14, 2020. The final levy and budget will be considered for adoption on December 14, 2020. A44arhmanfe 1. 2021 Preliminary Budget Overview 2. 2021 Preliminary Budget Summary 3. PowerPoint F4 PC Packet Page Number 11 of 207 F4, Attachment 1 Maplewood City Manager's 2021 Budget Proposal July 27, 2020 7:00 PM Packet Page Number 12 of 207 Contents How Does the Preliminary Budget get Established? How will the Preliminary Budget Impact the Tax Levy? What Changed in the Tax Levy from Last Year? What will the Preliminary General Fund Budget Do? Where Does the Money Go? Where Does the Money Come From? What did not get Funded in the Preliminary Budget? How do we Compare? General Fund Summary F4, Attachment 1 Page 1 Page 2 Page 3 Page 4-8 Page 9 Page 10 Page 11 Page 12 Page 13 PC Packet Page Number 13 of 207 F4, Attachment 1 How Does the Preliminary Budget Get Established? Calculating Departmental Operating Budgets Each year, department heads build a preliminary budget from the ground up using a zero -base approach. Staffing levels are analyzed with the city manager and the finance department provides personnel cost estimates, based on labor contracts in place. Conservative estimates are generated for positions with open contracts. The finance department also generates departmental estimates for large, routine expenditures such as insurance and utilities. Internal technology and fleet charges are calculated by the appropriate department head and the finance department. All other line items are calculated by individual department heads. A summary of the budget, including a narrative explaining changes over the prior year, is provided to the city manager and finance director. Capital Expenditure Budgets The Capital Improvement Plan (CIP) forms the basis for the capital outlay budget in the budget year. Capital Improvement Plan expenditures are appropriated each year through the budget process. Therefore, 2021 CIP projects will be included in the 2021 city budget. However, each project will still require Council approval at the time the project commences. CIP projects are evaluated in the context of the current budget process to provide for the best possible alignment of these two processes. Administrative Review Process The city manager and assistant city manager review all departmental budgets to ensure that departmental objectives align with the city's strategic goals, and that expenditure levels are appropriately linked to desired outcomes. Staffing levels of all departments are analyzed on an annual basis, to ensure the adequate allocation of resources to meet strategic objectives. The city manager, assistant city manager and finance director meet to review departmental budgets in the aggregate and discuss overall goals for the budget and tax levy. A preliminary tax levy target is established. Analytical Review The finance department analyzes every line item of the city budget to ensure accuracy and reasonableness. This review is conducted by both the finance director and assistant finance director. Personnel costs are compared against the original estimates. A five-year trend analysis is conducted on line items for the large-scale purchase of commodities, such as road salt and motor fuel, as prices and quantities can be volatile. The budget amount is based on the average yearly expenditure for these items, rather than the worst-case or best -case scenario. Line item expenditures for uniform allowances and other employment necessities are budgeted based on how much the city expects to spend, rather than the full contractual allotment. These budgets are established through trend analysis and employee counts. Budgets for contracted professional services are calculated using a zero -base approach, based on the amount of services required in the budget year to meet strategic objectives. The finance director recommends line item adjustments to the city manager in an amount sufficient to meet target goals, if possible. Items that require policy review are identified by the city manager and finance director and are presented to the city council for discussion. Packet Page Number 14 of 207 F4, Attachment 1 How will the Preliminary Budget Impact the Tax Levy? City Manager's Budget Proposal The city manager's 2021 budget proposal includes a 0.0% increase, or $0, in the total city tax levy. The Debt Service Fund increase of 4.9% is offset by reductions in other funds. The details of the major changes and challenges are included on the next page. The city manages approximately $70M in operating and capital expenditures in over 50 funds on an annual basis. Not all of these funds require property tax revenues, but are funded through other components of the city's revenue stream. A year - over -year comparison of all funds requiring a property tax levy are shown below: General Fund Approximately 72% of the total city tax levy on an annual basis is reflected in the General Fund. Levies for debt service funds are legally obligated. Thus, most of our attention is devoted to the General Fund for the purpose of establishing the levy. Other funds include capital project funds, equipment funds, and the EDA fund. Adopted 1 1 Tax Levy 4.5 20.2% 75.3% ltU General Fund Debt Service Funds Other Funds Preliminary 2021 Tax Levy 21.1% 74.6% n General Fund Debt Service Funds Other Funds PC Packet Page Number 15 of 207 What Changed in the Tax Levy from Last Year? 2020 Final Property Tax Levy F4, Attachment 1 $23,217,300 Debt Service $227,590 Q Workers' Comp Premiums (General Fund) 207,920 Q Increase in Contribution for Leave Liabilities 128,500 Q Reduction of One -Time Grant Revenue 350,000 Elimination of Recreation & Nature Fees 339,500 Reduction of Non -Tax Revenues 196,450 Miscellaneous Net Changes (General Fund) 21,440 Decrease in IT Costs (19,400) Q Decrease in Fuel Costs (General Fund) (38,000) Q Decrease in Capital Improvement Funds (50,920) Q Decrease in EDA Levy (20,000) 0 Non -Payroll Reductions Recreation/Nature Center (391,720) 0 Payroll Reductions (451,360) 0 Increase Transfer from Utility Funds (50,000) 0 Decrease in Additional Fund Balance Levy (450,000) 2021 Proposed Property Tax Levy 523,217,300 Notes The major components of the budget that increase expenditures are related to increases debt service payments and workers' compensation premiums. Revenues will decrease for several reasons, including a one-time $350,000 reimbursement to the General Fund from State funds for the English/TH #36 Project, and a decrease in fees related to the elimination of recreation programs. Other revenues were reduced to reflect the expectation of a stagnant economy. Various cuts to expenditures were implemented, including the elimination of recreation programming. The City also eliminated the additional levy designed to add to fund balance. Packet Page Number 16 of 207 F4, Attachment 1 What will the Preliminary General Fund Budget do? Expenditures by Category: Expenditures will decrease $542,620 compared to the 2020 Original Budget, as follows: Personnel — Decrease of $114,940 over 2020 ✓ Estimated wage adjustment for all employees 0.0%; ✓ Workers' compensation insurance increase $207,920; ✓ Increase of $128,500 in contribution for employee leave liabilities; ✓ Estimated health and dental insurance increase of 0.0%; ✓ Eliminate temporary recreation workers and 2 park assistants; ✓ Eliminate 2.0 FTE Nature Center employees; ✓ Upgrade 2 DMV positions from PT to FT, offset by State grant; ✓ Add one rental housing officer, which will be offset by a State grant; Contractual Services — Decrease of $372,320 over 2020 ✓ IT service charges across all departments decreased $19,400 by reducing equipment surcharge; ✓ Elimination of recreation program contracts $329,120; ✓ Eliminate Nature Center contracts $19,700; ✓ Miscellaneous net decreases in contracts of $4,100. Equipment and Supplies — Decrease of $55,360 over 2020 ✓ Decrease in park maintenance supplies of $10,000; ✓ Decrease in recreation programming supplies of $34,400; ✓ Decrease in Nature Center supplies of $8,500; ✓ Decrease in miscellaneous supplies of $2,460. General Fund 2020/2021 Expenditures 969,400 1,024,750 WAGES & BENEFITS COMMODITIES D 2021 ❑ 2020 4,518,95 4,891,270 CONTRACTED SERVICES PC Packet Page Number 17 of 207 F4, Attachment 1 Expenditures by Function: Significant changes in expenditures by functional area are described below: GENERAL FUND 2021 EXPENDITURES BY FUNCTION Economic Development General Public Works 6.8% Government 19.3% 15.2% Public Safety 56.6% Parks & Recreation 2.0% General Government — Increase of $47,110 or 1.38% ✓ City Council budget decreased $2,690 or 1.71%; ✓ Administration budget decreased $6,170, or 1.31%; ✓ Human Resources budget decreased $10,170, or 2.10%; ✓ Finance budget increased $8,040, or 1.02%; ✓ City Clerk budget decreased $1,980, or 0.30%; ✓ Deputy Registrar increased $60,270 or 10.21% to update for mid -year increase in staff in prior year that was offset by increase in fees; ✓ Election costs decreased $190, or 0.16%. Community Development — Increase of $76,780 or 5.18% ✓ Building inspections increased $39,310 due to step increases and rental housing inspector hired at higher rate than previous year; ✓ Community Development administration increased $37,470 due to step increases and the assimilation of an administrative assistant position at a higher rate than budgeted previously. Public Safety — Increase of $169,300 or 1.33% ✓ Increase of $223,250, or 2.18% in the Police Department due to the addition of rental housing officer and auto theft officers that are offset by grants, and an increase of workers comp insurance of 133,480; ✓ Decrease of $53,950, or 2.18%, in the Fire Department due to reorganization of staff. Packet Page Number 18 of 207 F4, Attachment 1 Parks & Recreation — Increase of $152,040 or 11.57% ✓ The increase is primarily due to the transfer of park maintenance activities from the Public Works to Parks, in the amount of $1,006,140; ✓ The Parks administration budget increased $106,100, or 41.90%, because 1.5 recreation employees were reorganized to the administration budget; ✓ Recreation programming in the amount of $728,610 was eliminated from the budget; ✓ Nature Center programs in the amount of $215,620 were eliminated from the budget; ✓ The Open Space Management budget decreased $15,140; ✓ The 4t" of July celebration budget decreased $830. Public Works — Decrease of $987,850 or 22.59% ✓ The primary reason for the decrease is the reorganization of the Parks Maintenance function from Public Works to Parks and the transfer of $1,033,800; ✓ Building Operations budget increased $6,810, or 1.09%, due to an increase in workers' compensation premiums; ✓ The Public Works administration budget increased $2,170, or 0.68%; ✓ The Street Maintenance budget increased $35,120, or 3.74%, due to an increase in workers' compensation premiums; ✓ The Engineering budget increased $6,370, or 0.98%, due to payroll step increases; ✓ The Snow and Ice Control budget decreased $530, or 0.10%; ✓ The Forestry budget decreased $3,990, or 1.54%. PC Packet Page Number 19 of 207 F4, Attachment 1 Revenuer Revenues will decrease $992,620 over the 2020 Original Budget, as follows: General Revenues — Decrease of $1,042,620 over 2020 ✓ Property tax revenue will decrease $156,670; ✓ Licenses and permits revenue is projected to decrease $12K; ✓ Intergovernmental revenue is projected to decrease $314,010 due primarily to the receipt of one-time State transportation revenue; ✓ Charges for services are projected to decrease $442,500, primarily due to the elimination of recreation program fees of $331K. The remainder is due to projected lower plan check fees and other charges for services; ✓ Reduction in Fine revenue of $6K due to recent trends; ✓ Reduction in Interest revenue of $37,560, due to lower yields; ✓ Reduction in Miscellaneous revenue of $73,880, due to conservative budgeting. Other Financing Sources — Increase of $50,000 over 2020 ✓ Increase in Transfers In of 50,000, primarily due to the restoration of an administrative transfer from the Ambulance Enterprise Fund; however, the amount is $30,000, rather than the former $300,000. An additional $20,000 was also charged to the utility funds. Transfers in consist of administrative transfers from the utility funds and the Street Revitalization Fund. 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 Packet Page Number 20 of 207 General Fund 2020/2021 Re% 17,481,000 17,324,330 6,285,3905,449,440 PROPERTY TAXES OTHER REVENUES 12020 1::::12021 F4, Attachment 1 Personnel Budgeted FTE's reflect the addition of a full-time rental housing police officer, funded through a federal COPS grant, in 2021. Also in 2021 the City eliminated recreation programming and Nature Center operations, bringing total FTE's (full and part-time) to 175. The chart reflects total employees across all funds, but does not include temporary or volunteer employees. The year 2018 reflects a reduction in force due to the YMCA taking over operations of the Maplewood Community Center. In 2019, the City moved from a paid -on-call fire department model to a full-time firefighter/paramedic model. In 2020, the City added employees to staff the new rental housing inspection program and a police officer who was funded through an auto -theft grant. Budgeted Full -Time Equivalent Employees 180 180 178 176 176 174 173 173 172 171170 170 168 167 166 164 162 It I Ll ........... I 160 177 2013 2014 2015 2016 2017 2018 2019 2020 2021 PC Packet Page Number 21 of 207 F4, Attachment 1 Where does the Money Go? Nearly 76% of the General Fund budget is spent on personnel costs. Nearly 20% represents contracted services, including attorneys, auditors, planners, and contractors. Only 4% is spent on commodities, such as asphalt and road salt. This makes it difficult to find savings in the budget without impacting services. The allocation does not change significantly from year to year, as shown in the charts below. GENERAL FUND 2021 EXPENDITURES BY CATEGORY Commodities, 4. Contracted Services, & Benefits, 5.90% GENERAL FUND 2020 EXPENDITURES BY CATEGORY Commodities 4.57% Packet Page Number 22 of 207 Contracted Services 19.91% ; & Benefits 5.52% F4, Attachment 1 Where does the Money Come From? Approximately 76% of the 2021 General Fund revenue stream will consist of property tax revenues. Licensing and permit revenue accounts for 5.8%. Charges for services provide 5.9% of General Fund revenues, while intergovernmental revenues provide 5.5%. Transfers in from other funds include internal charges such as engineering and administrative charges. The revenue stream remains fairly consistent over time, as shown below. Charges for Service 5.9% Intergovernmental 5.5% Licenses & Perr'•- 5.8% Special Asmts Other Taxes 0.0% Interest GENERAL FUND 2021 REVENUES 0.2% Misc Fines 0.2% Transfers In Services 0.7% 5.7% Taxes Interest GENERAL FUND 2020 REVENUES 0.4% Misc 0.5% Transfers In Charges for Services Fines 5.2% 7.5% 0.7% Intergovernmental 6.6% Licenses & Peri 5.6% Special Asmts Other Taxes 0.0% ty Taxes 1.6% PC Packet Page Number 23 of 207 F4, Attachment 1 What did not get Funded in the Preliminary Budget? There were no departmental requests were identified by the City Manager and Finance Director as enhancements to current service levels, requiring a policy decision. In fact, the following programs were cut in the City Manager's 2021 Budget Proposal. Recreation programming $397,610 Nature Center programming $215,620 CIP funding for a playground $125,000 Additional EDA levy $ 20,000 HRA Levy $100,000 Fund balance reserves $230,000 Every $230,000 increase in expenditures will result in approximately 1% increase in the tax levy. Packet Page Number 24 of 207 F4, Attachment 1 How Do We Compare? The following chart compares Maplewood's 2018 spending and economic data with similar metropolitan cities. The data was provided by the Office of the State Auditor, with 2018 spending data being the latest available. Average 39,501 39,412,707 20,171,359 28,145,801 11,033,813 5,378,374 44,557,988 36.10% 11.89% 42,016,648 1,093 Maplewood %of Average 103.1% 100.2% 105.0% 81.7% 85.0% 277.7% 106.2% 142.3% 265.4% 141.6% 133.8% Maplewood's population and economic tax capacity are slightly larger than the sample group. The 2018 certified tax levy was 5% more than the group average; however, current (operating) expenditures were significantly less. Capital expenditures were lower, as has been the trend. Debt service was significantly higher; however, retirement of principal related to the issuance of refunding bonds is included in debt service for all cities. Maplewood's outstanding bonded debt is significantly higher than that of the peer group, but is now in second place after leading for many years. There are two cities, Inver Grove Heights and Richfield, who have higher debt per capita than Maplewood in 2018. PC Packet Page Number 25 of 207 2018 2018 Taxable 2018 Certified 2018 Current 2018 Capital 2018 Debt 2018 Total Debt& Debt Service Outstanding Total Debt Peer City Population Tax Capacity Tax Levy Expenditures Outlay Service Expenditures Capital/Total /Total Exp Bonded Debt Per Capita Brooklyn Center 32,299 17,596,546 17,105,950 22,964,072 9,811,817 4,029,165 36,805,054 37.61% 10.95% 41,435,000 1,283 Andover 32,728 30,007,904 10,424,617 12,999,992 4,602,080 2,001,367 19,603,439 33.69% 10.21% 27,700,000 846 Inver Grove Heights 35,381 36,245,198 21,041,791 25,543,498 18,103,407 12,274,085 55,920,990 54.32% 21.95% 53,910,000 1,524 Roseville 36,272 48,644,776 20,275,655 30,399,139 3,821,571 3,609,550 37,830,260 19.64% 9.54% 22,945,000 633 Richfield 36,436 30,001,418 20,621,911 31,141,886 14,600,653 3,962,997 49,705,536 37.35% 7.97% 66,935,000 1,837 Cottage Grove 37,341 31,648,068 15,235,000 22,065,494 21,628,684 4,718,547 48,412,725 54.42% 9.75% 37,925,000 1,016 Maplewood 40,710 39,497,224 21,186,011 23,002,825 9,378,460 14,934,927 47,316,212 51.38% 31.56% 59,516,483 1,462 Shakopee 41,506 46,102,556 19,230,500 28,911,846 5,905,898 3,189,130 38,006,874 23.93% 8.39% 32,350,000 779 St. Louis Park 48,910 63,328,213 31,748,368 53,178,460 14,388,878 3,618,761 71,186,099 25.30% 5.08% 56,280,000 1,151 Apple Valley 53,429 51,055,165 24,843,790 31,250,801 8,096,679 1,445,208 40,792,688 23.39% 3.54% 21,170,000 396 Average 39,501 39,412,707 20,171,359 28,145,801 11,033,813 5,378,374 44,557,988 36.10% 11.89% 42,016,648 1,093 Maplewood %of Average 103.1% 100.2% 105.0% 81.7% 85.0% 277.7% 106.2% 142.3% 265.4% 141.6% 133.8% Maplewood's population and economic tax capacity are slightly larger than the sample group. The 2018 certified tax levy was 5% more than the group average; however, current (operating) expenditures were significantly less. Capital expenditures were lower, as has been the trend. Debt service was significantly higher; however, retirement of principal related to the issuance of refunding bonds is included in debt service for all cities. Maplewood's outstanding bonded debt is significantly higher than that of the peer group, but is now in second place after leading for many years. There are two cities, Inver Grove Heights and Richfield, who have higher debt per capita than Maplewood in 2018. PC Packet Page Number 25 of 207 r General Fund (101) Revenues: Property Taxes Other Taxes Special Assessments Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Interest Miscellaneous Revenue Total Revenues Expenditures: Current Community Development General Government Parks & Recreation Public Safety Public Works Total Current Expenditures Capital Outlay Public Safety Public Works Total Capital Outlay Total Expenditures Excess of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers In Transfers Out Sale of General Fixed Assets Total Other Financing Sources (Uses) Net Change in Fund Balance Fund Balances: Beginning of Year End of Year Packet Page Number 26 of 207 F4, Attachment 2 City of Maplewood 2021 General Fund Budget Summary General Fund Date of Adoption: December 14, 2020 1,317,755 Original 1,383,000 Proposed 5.18% Actual Budget Estimated Budget Budget % 2019 2020 2020 2021 Incr/(Decr) $ 15,980,159 $ 17,481,000 $ 17,000,000 $ 17,324,330 -0.90% - - - - 0.00% 101 - - - 0.00% 1,444,503 1,328,000 1,300,000 1,316,000 -0.90% 1,456,057 1,557,110 3,305,000 1,243,100 -20.17% 1,106,725 1,780,000 1,280,000 1,337,500 -24.86% 163,016 166,000 150,000 160,000 -3.61% 311,788 87,560 50,000 50,000 -42.90% 61,673 126,720 70,000 52,840 -58.30% 7A C7A A77 77 C7G lion 74 I CC Ann 7-1 A44 77A A G40% 1,317,755 1,481,840 1,383,000 1,558,620 5.18% 3,126,801 3,423,100 3,354,000 3,470,210 1.38% 524,297 1,314,050 1,961,000 1,466,090 11.57% 11,542,162 12,724,670 12,560,000 12,893,970 1.33% 3,997,573 4,372,730 3,316,000 3,384,880 -22.59% 20,508,588 23,316,390 22,574,000 22,773,770 -2.33% 0.00% 0.00% A Ano/ 20,508,588 23,316,390 22,574,000 22,773,770 -2.33% 15,434 (790,000) 581,000 (1,290,000) 63.29% 1,387,670 1,240,000 1,240,000 1,290,000 4.03% (60,578) - - - 0.00% 321 - - - 0.00% 477 A-14 -1 7AA non -1 7An non 4 Ton non A A40% 1,342,847 450,000 1,821,000 - u ona 747 In 1 Ao AQA In 1 Ao AQA I I 07A AQA $ 10,149,084 $ 10,599,084 $ 11,970,084 $ 11,970,084 F4, Attachment 2 CITY OF MAPLEWOOD 101 GENERAL FUND 000 ' 2018 2019 2020 2020 2021 RECEIVED RECEIVED ORIG BUDGT RECVD YTD DEPT REQ 3011 TAXES - CURRENT 14,787,160 15,878,487 17,481,000 0 17,324,330 3012 TAXES - DELINQUENT 13,899 21,978 0 0 0 3014 TAXES-FORFTD TAX SALE APP 0 0 0 0 0 3015 TAX INCREMENT 0 0 0 0 0 3016 TAXES -MOBILE HOMES 46,781 49,063 0 0 0 3017 TAXES -INTEREST 6,949 11,923 0 0 0 3018 TAXES - OTHER 0 18,708 0 0 0 3031 CABLE TV FRANCHISE TAXES 0 0 0 0 0 TOTAL TAXES 14,854,788 15,980,159 17,481,000 0 17,324,330 3110 SPECIAL ASSESSMENTS CURRENT 0 0 0 0 0 3130 SPECIAL ASSESSMENTS DELINQUENT -21 0 0 0 0 3140 SPECIAL ASSESSMENTS DEFERRED 0 0 0 0 0 3160 SP. ASSESS.-PENALTIES/INTEREST 346 101 0 0 0 3170 SP/A FORFTD TAX SALE APRT 0 0 0 0 0 3190 SP/A DEFERRED - COUNTY 0 0 0 0 0 TOTAL SPECIAL ASSESSMENTS 325 101 0 0 0 3201 LIQUOR 200,629 207,961 190,000 9,104 190,000 3203 CIGARETTE 12,445 12,195 11,000 9,925 10,000 3204 ENTERTAINMENT -AMUSEMENTS 388 0 390 388 0 3205 GENERAL BUSINESS 148,392 154,961 142,610 113,628 142,000 3207 CONTRACTOR 58,110 55,510 58,000 29,640 55,000 3208 GARBAGE & RUBBISH REMOVAL 4,000 3,750 3,000 1,000 3,000 3209 SERVICE & REPAIR STATIONS 14,074 13,932 14,000 2,232 14,000 3210 BUSINESS REGISTRATION FEE 4,840 4,560 5,000 3,226 4,000 3219 MISCELLANEOUS 24,163 23,789 24,000 4,959 23,000 3301 BUILDING 542,212 556,722 530,000 490,074 530,000 3302 ELECTRIC PERMIT FEES 65,082 59,275 60,000 7,060 55,000 3303 HEATING 204,876 214,969 180,000 154,388 180,000 3304 PLUMBING 74,906 93,853 80,000 25,674 80,000 3306 ANIMAL 9,703 6,233 0 950 0 3307 DNR LICENSES AND PERMITS 0 0 0 0 0 3319 MISCELLANEOUS 31,409 34,043 30,000 13,089 30,000 3321 MISC LIC/PERMITS - TASTE OF MAPLEWOO 0 2,750 0 0 0 TOTAL LICENSES AND PERMITS 1,395,229 1,444,503 1,328,000 865,337 1,316,000 3512 FEDERAL DISASTER AID 0 0 0 0 0 3513 FEDERAL EMERGENCY MGMT ASSISTANCE 0 0 0 0 0 3516 FEDERAL POLICE GRANTS 38,080 37,419 40,000 4,238 140,000 3517 MISC FEDERAL GRANTS 0 49,883 0 0 0 3520 STATE FIRE AID 194,104 196,016 195,000 0 195,000 3521 STATE LOCAL GOVT. AID 770,400 120,000 209,920 0 0 3522 STATE MN DOT GRANTS 0 0 140,090 140,085 0 3523 STATE HOMESTEAD CREDIT 0 0 0 0 0 3524 STATE POLICE AID 432,105 450,344 432,100 0 435,000 3525 STATE TRANSITION AID 0 0 0 3526 STATE ST. MTNCE. AID 275,000 275,000 275,000 137,500 275,000 3527 STATE POLICE GRANTS 59,008 113,421 153,000 0 100,000 3528 STATE FIRE/PARAMEDIC GRANTS 6,300 8,843 6,000 0 8,000 3530 MISCELLANEOUS STATE AID/GRANTS 1,652 124,812 32,000 0 10,000 3531 COUNTY ROAD BRIDGE AID 1,948 1,900 2,000 0 1,700 3532 STATE LOCAL PERFORMANCE AID 0 5,699 0 0 5,700 3534 COUNTY - OTHER GRANTS/AID 0 0 0 0 0 3541 OTHER GOVT SCHL LIAS OFF PROG 67,334 72,720 72,000 37,080 72,700 3542 OTHER GOVT JPA 0 0 0 0 0 3544 OTHER GOVT-MISC. GRANTS 0 0 0 0 0 PC Packet Page Number 27 of 207 F4, Attachment 2 TOTAL INTERGOVERNMENTAL 1,845,931 1,456,057 1,557,110 318,903 1,243,100 3031 CABLE TV FRANCHISE TAXES 0 0 0 0 0 3610 ELECTION SERVICES 40 0 0 60 0 3611 GENERAL GOVT. -TAXABLE 70 161 300 71 200 3612 GENERAL GOVT. NON TAXABLE 12 170 100 0 100 3613 GENERAL -MOTOR VEHICLE FEES 385,112 418,927 435,000 146,501 420,000 3614 GENERAL GOVT. DRIVERS LIC FEES 120,543 134,243 130,000 42,552 132,000 3615 DNR FILING FEES 6,586 6,020 7,000 2,591 6,000 3616 GENERAL GOVT ADMIN. CH/SWR FND 0 0 0 0 0 3617 PASSPORT FEES 168,483 159,416 145,000 50,435 135,000 3618 INVESTMENT MGMT. FEES REVENUE 0 0 0 0 0 3619 GEN.GOVT.-ADMIN CHRG-PIP FUNDS 0 0 0 0 0 3620 ADMINISTRATIVE CHARGES -T.I.F 19,359 24,000 20,000 0 25,000 3621 AMBULANCE CHARGES 0 0 0 0 0 3623 PUBLIC SAFETY DISPATCHING 0 0 0 0 0 3624 PUBLIC SAFETY MISCELLANEOUS 56,103 34,582 56,000 10,633 35,000 3625 D.A.R.E. PROGRAM 0 0 0 0 0 3626 PAWNBROKER TRANSACTION FEES 22,230 20,663 24,000 1,408 20,000 3627 TOW/IMPOUND FEES 785 0 500 0 0 3628 PUBLIC WORKS ABATEMENT PROPERTY Cl 900 3,233 2,000 0 2,500 3629 ADMIN. FEE ABATEMENT PROPERTIES 425 481 500 0 500 3630 EXCESSIVE CONSUMPTION FEE 0 0 0 0 0 3631 PUBLIC WORKS ENG CH/SP FUND 1,468 0 1,500 0 0 3632 PUBLIC WORKS COUNTOUR MAPS 0 0 0 0 0 3633 PUBLIC WORKS MISC. 5,074 677 2,000 0 500 3641 RECREATION PROGRAM FEES 0 0 331,000 78,003 0 3643 REC. - NATURE CTR. FEES 0 0 9,500 4,689 0 3649 MISCELLANEOUS 0 0 0 0 0 3651 UTILITY SERVICE CHARGES 0 0 0 0 0 3681 COMM DEV -PLAN CHECK FEES 309,677 233,038 290,000 406,104 235,000 3682 COMM DEV -MISCELLANEOUS 53,221 59,776 325,000 36,120 325,000 3683 COMM/DEV CNTY RECORD FEES 276 506 300 184 500 3691 SUPPRESSION SERVICES 0 0 0 0 0 3692 FIRE DEPT. MISC. CHARGES 1,540 0 100 0 0 3693 LIFE SAFETY INSPECTION FEE 377 300 200 350 200 3694 EXTRICATION FEES 0 0 0 0 0 3643 REC.- NATURE CTR. FEES 913 466 0 0 0 3643 REC.- NATURE CTR. FEES 178 270 0 0 0 3643 REC.- NATURE CTR. FEES 28 0 0 0 0 3643 REC.- NATURE CTR. FEES 2,557 3,571 0 0 0 3643 REC.- NATURE CTR. FEES 0 0 0 0 0 3643 REC.- NATURE CTR. FEES 1,723 1,633 0 0 0 3643 REC.- NATURE CTR. FEES 4,384 4,434 0 0 0 3643 REC.- NATURE CTR. FEES 303 158 0 0 0 3643 REC.- NATURE CTR. FEES 0 0 0 0 0 TOTAL CHARGES FOR SERVICE 1,162,366 1,106,724 1,780,000 779,699 1,337,500 3401 FINES 125,646 117,833 126,000 44,330 120,000 3402 PENALTIES 49,527 45,183 40,000 8,652 40,000 TOTAL FINES 175,173 163,017 166,000 52,982 160,000 3801 INTEREST ON INVESTMENTS 88,333 311,788 87,560 -8,489 50,000 TOTAL INTEREST 88,333 311,788 87,560 -8,489 50,000 3802 RENT 2,532 2,281 1,400 1,665 1,500 3803 DONATIONS & CONTRIBUTIONS 6,944 7,424 0 150 0 3804 SALE OF PROPERTY 37,107 321 0 0 0 3805 DEVELOPER CHARGES 0 0 0 0 0 3806 SURTAX RETAINER 571 550 500 251 500 3807 S.A.C. RETAINER 523 5,368 2,500 1,764 2,500 3808 CONNECTION CHARGES 0 0 0 0 0 3809 OTHER 322,717 39,562 70,270 25,008 44,840 Packet Page Number 28 of 207 PC Packet Page Number 29 of 207 F4, Attachment 2 3810 D.A.R.E. PROGRAM DONATIONS 3,736 823 0 1,944 1,000 3811 ADVERTISING FEES 0 500 0 0 0 3812 REVENUE BOND FEES 28,600 0 0 0 0 3813 REIMBURSEMENT OF EXPENSE - NON REV 0 0 0 0 0 3814 ADVERTISING FEES - TASTE OF MAPLEWO, 2,585 2,600 2,000 400 2,500 3816 OTHER - TASTE OF MAPLEWOOD 0 2,565 0 0 0 3823 NATURE CENTER - DONATIONS 0 0 0 1,775 0 3872 RENTALS -ROOM 0 0 49,000 6,256 0 3873 RECREATION CONCESSIONS 0 0 1,050 699 0 3997 REVENUE SUSPENSE ACCT 0 0 0 TOTAL MISCELLANEOUS 405,316 61,993 126,720 39,911 52,840 999 TRANSFERS 3999 TRANSFERS IN 680,223 1,387,670 1,240,000 1,240,000 1,290,000 GENERAL FUND TOTALS 20,607,683 21,912,011 23,766,390 3,288,345 22,773,770 PC Packet Page Number 29 of 207 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 101 GENERAL FUND 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 101 CITY COUNCIL 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 2018 2019 2020 2020 0 500 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD 4010 WAGES/FULL-TIME EMPLOYEES 0 0 0 0 4011 OVERTIME PAY 0 0 0 0 4025 WAGES/TEMPORARY 63,477 61,099 63,100 31,161 4040 RETIREMENT BENEFITS 4,836 8,136 7,980 3,990 4050 INSURANCE BENEFITS 0 0 0 0 4090 WORKERS' COMPENSATION 0 0 90 45 0 TOTAL PERSONNEL SERVICES 68,313 69,235 71,170 35,196 4110 SUPPLIES - OFFICE 654 291 300 0 4120 PROGRAM SUPPLIES 3,505 4,259 5,000 2,997 4160 SUPPLIES - EQUIPMENT 0 1,810 500 0 4165 SMALL EQUIPMENT 0 0 0 0 4170 BOOKS 0 0 50 0 4220 SIGNS & SIGNALS 0 0 0 0 4,000 TOTAL COMMODITIES 4,159 6,360 5,850 2,997 4310 TELEPHONE 144 1,143 200 336 4315 INTERNAL PHONE CHARGES 0 0 0 0 4330 POSTAGE 40 305 100 146 4360 PUBLISHING 0 0 0 0 4370 INSURANCE 1,300 980 500 250 4380 SUBSCRIPTIONS & MEMBERSHIPS 42,480 44,084 45,000 15,144 4390 TRAVEL & TRAINING 6,245 3,315 4,000 176 4400 VEHICLE ALLOWANCE 643 256 200 36 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 0 0 4480 FEES FOR SERVICE 9,410 8,300 15,000 3,120 4490 FEES - CONSULTING 0 494 0 0 4520 OUTSIDE RENTAL- EQUIPMENT 273 68 200 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 4580 INTERNAL I. T. CHARGES 13,013 14,600 15,480 7,740 TOTAL CONTRACTUAL SERVICES 73,548 73,546 80,680 26,947 DEPTIDIV TOTALS 146,020 149,141 157,700 65,141 102 ADMINISTRATION 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 4090 WORKERS' COMPENSATION 4110 SUPPLIES - OFFICE 4120 PROGRAM SUPPLIES 4160 SUPPLIES - EQUIPMENT 4165 SMALL EQUIPMENT 4170 BOOKS 0 TOTAL COMMODITIES 4310 TELEPHONE 4315 INTERNAL PHONE CHARGES 4330 POSTAGE 4360 PUBLISHING 4370 INSURANCE 4380 SUBSCRIPTIONS & MEMBERSHIPS Packet Page Number 30 of 207 F4, Attachment 2 2021 % Increase/ - DEPT REQ Decrease 0 0 63,100 7,980 0 130 71,210 250 5,000 250 0 0 0 5,500 1,200 0 100 0 500 45,000 4,000 200 0 12,000 0 200 0 15,100 78,300 155,010 248,452 300,881 314,820 142,832 308,500 286 0 0 0 0 0 0 0 0 0 0 0 500 0 500 36,192 0 3,880 1,938 6,970 47,520 51,216 49,030 24,516 48,240 60,588 51,156 38,790 19,398 38,760 0 0 3,430 1,715 4,960 393,038 403,253 410,450 190,399 407,930 1,129 623 500 435 500 4,058 6,206 4,500 126 4,500 848 0 1,000 0 500 0 0 0 0 0 250 0 250 0 0 6,285 6,829 6,250 561 5,500 2,046 1,951 2,300 581 2,100 0 0 0 0 0 21 275 500 69 300 0 0 0 0 0 3,000 2,250 0 0 0 4,210 4,129 4,000 2,767 4,000 0.06% -5.98% -2.95% -1.71% -0.61% -12.00% F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4390 TRAVEL & TRAINING 11,671 2,741 12,000 609 10,000 4391 EDUCATION REIMBURSEMENTS 0 0 0 0 0 4400 VEHICLE ALLOWANCE 8,436 3,368 2,400 1,200 2,400 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 0 0 0 4480 FEES FOR SERVICE 1,126 859 1,500 318 1,500 4490 FEES - CONSULTING 0 0 7,500 0 7,500 4520 OUTSIDE RENTAL- EQUIPMENT 463 68 0 0 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 4550 DUPLICATING COSTS 3,442 3,120 3,500 835 3,500 4580 INTERNAL I. T. CHARGES 17,744 20,000 21,200 10,600 20,700 TOTAL CONTRACTUAL SERVICES 52,160 38,762 54,900 16,979 52,000 -5.28% 4630 EQUIPMENT - OFFICE 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 DEPTIDIV TOTALS 451,483 448,843 471,600 207,939 465,430 -1.31% 103 LEGAL SERVICES 4020 WAGES/PART-TIME 0 0 0 0 0 4025 WAGES/TEMPORARY 0 0 0 0 0 4040 RETIREMENT BENEFITS 0 0 0 0 0 4050 INSURANCE BENEFITS 0 0 0 0 0 TOTAL PERSONNEL SERVICES 0 0 0 0 0 4110 SUPPLIES - OFFICE 0 0 0 0 0 TOTAL COMMODITIES 0 0 0 0 0 4310 TELEPHONE 489 479 500 120 500 4370 INSURANCE 1,800 1,350 0 0 0 4390 TRAVEL & TRAINING 0 0 0 0 0 4480 FEES FOR SERVICE 317,992 140,725 150,000 46,444 150,000 4490 FEES - CONSULTING 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 320,281 142,554 150,500 46,563 150,500 0.00% 4970 JUDGEMENTS & LOSSES 0 0 0 0 0 4975 SMALL LIABILITY CLAIMS 0 0 0 0 0 TOTAL OTHER CHARGES 0 0 0 0 0 DEPTIDIV TOTALS 320,281 142,554 150,500 46,563 150,500 0.00% 114 SAFETY 4110 SUPPLIES - OFFICE 0 0 0 0 0 4120 PROGRAM SUPPLIES 465 422 1,000 0 1,000 TOTAL COMMODITIES 465 422 1,000 0 1,000 0.00% 4370 INSURANCE 100 80 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 0 0 0 0 4390 TRAVEL & TRAINING 0 0 0 0 0 4480 FEES FOR SERVICE 9,791 9,987 10,000 0 10,000 4490 FEES - CONSULTING 0 0 0 0 0 4550 DUPLICATING COSTS 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 9,891 10,067 10,000 0 10,000 0.00% DEPTIDIV TOTALS 10,356 10,489 11,000 0 11,000 0.00% 115 BUILDING OPERATIONS 4010 WAGES/FULL-TIME EMPLOYEES 141,250 164,899 175,710 83,650 175,040 4011 OVERTIME PAY 15,325 15,698 10,300 4,7788 10,3000' 4020 WAGES/PART-TIME 0 0 0 RC Packet Page Number 31 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4025 WAGES/TEMPORARY 0 0 3,000 0 3,000 4030 LEAVE BENEFITS 24,576 0 2,180 1,092 3,960 4040 RETIREMENT BENEFITS 30,600 28,260 33,320 16,662 33,210 4050 INSURANCE BENEFITS 36,876 42,588 35,610 17,808 35,590 4090 WORKERS' COMPENSATION 0 0 13,250 6,625 18,680 TOTAL PERSONNEL SERVICES 248,627 251,446 273,370 130,615 279,780 2.34% 4110 SUPPLIES - OFFICE 0 6 400 0 400 4130 SUPPLIES - JANITORIAL 12,737 15,572 16,000 12,994 16,000 4160 SUPPLIES - EQUIPMENT 26,529 25,724 25,000 12,423 25,000 4165 SMALL EQUIPMENT 4,316 0 0 0 0 4170 BOOKS 0 0 0 0 0 4180 MAINTENANCE MATERIALS 1,266 0 0 1,366 1,000 4190 CHEMICALS 0 0 1,000 0 0 4210 FUEL & OIL 0 0 0 0 0 4220 SIGNS & SIGNALS 4,397 436 0 0 1,000 4230 SMALL TOOLS 0 0 1,000 0 1,000 4240 UNIFORMS & CLOTHING 355 372 1,000 156 1,000 4290 MISCELLANEOUS COMMODITIES 7,078 11,416 7,000 0 7,000 TOTAL COMMODITIES 56,678 53,526 51,400 26,940 52,400 1.95% 4310 TELEPHONE 1,799 1,755 2,500 599 1,900 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4320 UTILITIES 97,741 94,183 99,000 25,850 99,000 4325 SOLAR SYSTEM 795 0 0 0 0 4360 PUBLISHING 0 0 0 0 0 4370 INSURANCE 43,000 32,250 13,000 6,500 13,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 100 80 500 0 500 4390 TRAVEL & TRAINING 0 0 1,000 0 1,000 4391 EDUCATION REIMBURSEMENTS 0 0 0 0 0 4400 VEHICLE ALLOWANCE 0 0 100 0 100 4410 REPAIR & MAINT/BUILDINGS 75,007 65,550 70,000 12,794 70,000 4430 REPAIRS & MTNCE./EQUIPMENT 15,449 10,892 27,000 9,031 27,000 4480 FEES FOR SERVICE 36,627 64,143 36,000 9,407 36,000 4490 FEES - CONSULTING 0 0 12,000 0 12,000 4520 OUTSIDE RENTAL - EQUIPMENT 0 0 0 0 0 4540 INTERNAL RENTAL - VEHICLE 3,930 3,900 4,500 2,250 4,500 4590 MISC. CONTRACTUAL SERVICES 0 0 35,000 0 35,000 TOTAL CONTRACTUAL SERVICES 274,448 272,753 300,600 66,431 300,000 -0.20% 4610 VEHICLES 0 0 0 0 0 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 6,993 0 0 0 0 4720 LAND IMPROVEMENT 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 4759 OTHER CONSTRUCTION COSTS 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 6,993 0 0 0 0 DEPTIDIV TOTALS 586,745 577,725 625,370 223,985 632,180 1.09% 116 HUMAN RESOURCES ADMINISTRATION 4010 WAGES/FULL-TIME EMPLOYEES 136,461 168,011 187,810 83,440 181,600 4011 OVERTIME PAY 1,024 182 1,000 0 1,000 4020 WAGES/PART-TIME 33,645 55,005 58,180 27,523 58,210 4025 WAGES/TEMPORARY 4,708 193 10,000 0 10,000 4030 LEAVE BENEFITS 29,340 0 2,740 1,368 5,420 4040 RETIREMENT BENEFITS 41,220 40,368 45,980 22,992 45,130 4050 INSURANCE BENEFITS 40,032 30,372 22,700 11,352 22,680 4090 WORKERS' COMPENSATION 0 0 2,640 1,320 3,820 TOTAL PERSONNEL SERVICES 286,429 294,130 331,050 147,995 327,860 -0.96% 4110 SUPPLIES - OFFICE 1,288 327 1,500 142 1,500 4120 PROGRAM SUPPLIES 1,623 2,066 2,500 1,881 2,500 4160 SUPPLIES - EQUIPMENT 1,532 1,069 800 531 800 Packet Page Number 32 of 207 TOTAL CONTRACTUAL SERVICES 131,749 144,891 151,000 90,635 148,800 -1.46% PC Packet Page Number 33 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4165 SMALL EQUIPMENT 0 2,065 0 0 0 4170 BOOKS 0 0 0 0 0 TOTAL COMMODITIES 4,443 5,527 4,800 2,553 4,800 0.00% 4310 TELEPHONE 1,687 1,476 2,100 791 1,600 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4330 POSTAGE 592 341 700 127 500 4360 PUBLISHING 17,395 28,385 10,000 10,335 10,000 4370 INSURANCE 2,300 1,730 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 3,318 940 1,500 0 1,500 4390 TRAVEL & TRAINING 8,664 3,373 8,000 15 7,500 4391 EDUCATION REIMBURSEMENTS 0 0 16,000 4,099 12,000 4400 VEHICLE ALLOWANCE 2,537 2,263 2,450 1,228 2,450 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 0 0 0 4480 FEES FOR SERVICE 53,320 51,877 50,000 10,428 50,000 4490 FEES - CONSULTING 0 821 2,000 0 2,000 4520 OUTSIDE RENTAL- EQUIPMENT 273 68 0 0 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 4550 DUPLICATING COSTS 1,172 711 2,000 162 1,500 4580 INTERNAL I. T. CHARGES 45,849 51,400 54,480 27,240 53,200 TOTAL CONTRACTUAL SERVICES 137,106 143,386 149,230 54,426 142,250 -4.68% 4630 EQUIPMENT - OFFICE 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 DEPTIDIV TOTALS 427,979 443,043 485,080 204,975 474,910 -2.10% 201 FINANCE 4010 WAGES/FULL-TIME EMPLOYEES 305,337 369,294 393,880 183,617 466,090 4011 OVERTIME PAY 0 0 0 0 0 4020 WAGES/PART-TIME 37,560 44,315 72,350 19,676 0 4025 WAGES/TEMPORARY -45 0 0 0 0 4030 LEAVE BENEFITS 51,528 0 4,820 2,412 10,530 4040 RETIREMENT BENEFITS 74,256 72,120 83,450 41,724 83,760 4050 INSURANCE BENEFITS 80,640 86,856 69,210 34,608 72,850 4090 WORKERS' COMPENSATION 0 0 4,740 2,370 6,870 TOTAL PERSONNEL SERVICES 549,276 572,585 628,450 284,408 640,100 1.85% 4110 SUPPLIES - OFFICE 1,439 1,239 3,500 1,875 2,500 4120 PROGRAM SUPPLIES 227 11 0 0 0 4160 SUPPLIES - EQUIPMENT 1,575 1,375 1,900 48 1,500 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 13 384 200 0 190 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 TOTAL COMMODITIES 3,254 3,010 5,600 1,923 4,190 -25.18% 4310 TELEPHONE 2,442 2,516 2,500 926 2,600 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4330 POSTAGE 1,866 2,003 2,500 892 2,200 4360 PUBLISHING 0 127 0 0 200 4370 INSURANCE 7,900 5,930 4,000 2,000 4,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 714 761 800 445 800 4390 TRAVEL & TRAINING 6,118 5,989 6,500 1,699 5,500 4391 EDUCATION REIMBURSEMENTS 0 0 0 0 0 4400 VEHICLE ALLOWANCE 2,672 2,712 2,600 1,220 2,600 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 0 0 0 4480 FEES FOR SERVICE 52,792 61,006 65,000 50,751 65,000 4490 FEES - CONSULTING 0 0 0 0 0 4520 OUTSIDE RENTAL- EQUIPMENT 273 68 0 0 0 4550 DUPLICATING COSTS 3,420 3,779 3,500 901 3,800 4580 INTERNAL I. T. CHARGES 53,553 60,000 63,600 31,800 62,100 TOTAL CONTRACTUAL SERVICES 131,749 144,891 151,000 90,635 148,800 -1.46% PC Packet Page Number 33 of 207 F4, Attachment 2 2021 % Increase/ - DEPT REQ Decrease 0 0 0 0 0 793,090 301 2018 2019 2020 2020 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD 4630 EQUIPMENT - OFFICE 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 4901 LATE PAYMENT PENALTIES 0 0 0 0 4940 CASH OVER & SHORT 1 0 0 0 TOTAL OTHER CHARGES 1 0 0 0 DEPTIDIV TOTALS 684,280 720,486 785,050 376,966 F4, Attachment 2 2021 % Increase/ - DEPT REQ Decrease 0 0 0 0 0 793,090 301 CITY CLERK 4010 WAGES/FULL-TIME EMPLOYEES 289,548 339,928 373,750 174,396 369,330 4011 OVERTIME PAY 831 1 0 0 0 4020 WAGES/PART-TIME 39,075 43,363 35,520 16,686 35,380 4025 WAGES/TEMPORARY 0 2,816 0 1,512 0 4030 LEAVE BENEFITS 50,436 0 4,630 2,316 9,140 4040 RETIREMENT BENEFITS 65,796 62,748 74,090 37,044 73,180 4050 INSURANCE BENEFITS 76,332 87,960 63,310 31,656 63,270 4090 WORKERS' COMPENSATION 0 0 3,950 1,975 5,720 TOTAL PERSONNEL SERVICES 522,017 536,816 555,250 265,585 556,020 4110 SUPPLIES - OFFICE 4,080 1,996 4,000 1,223 4,000 4120 PROGRAM SUPPLIES 366 0 400 0 400 4160 SUPPLIES - EQUIPMENT 2,358 3,170 7,000 650 7,000 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 38 15 100 4 0 4240 UNIFORMS & CLOTHING 0 0 0 0 0 TOTAL COMMODITIES 6,842 5,181 11,500 1,877 11,400 4310 TELEPHONE 5,110 3,819 4,600 1,293 4,000 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4330 POSTAGE 9,163 7,205 9,800 2,040 9,000 4360 PUBLISHING 1,088 2,504 3,000 261 3,000 4370 INSURANCE 5,600 4,200 1,000 500 1,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 695 1,344 700 210 700 4390 TRAVEL & TRAINING 1,306 2,931 3,000 0 3,000 4400 VEHICLE ALLOWANCE 203 266 300 0 300 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 0 0 0 4480 FEES FOR SERVICE 20,556 23,437 15,000 11,005 15,000 4490 FEES - CONSULTING 0 0 0 0 0 4520 OUTSIDE RENTAL- EQUIPMENT 273 68 300 0 300 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 4540 INTERNAL RENTAL - VEHICLE 0 0 0 0 0 4550 DUPLICATING COSTS 7,903 6,937 7,500 2,481 7,200 4580 INTERNAL I. T. CHARGES 33,398 37,500 39,750 19,875 38,800 TOTAL CONTRACTUAL SERVICES 85,295 90,210 84,950 37,666 82,300 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 4940 CASH OVER & SHORT 42 242 0 0 0 4945 UNCOLLECTIBLE CHECKS 0 0 0 0 0 TOTAL OTHER CHARGES 42 242 0 0 0 DEPTIDIV TOTALS 614,196 632,449 651,700 305,128 649,720 303 DEPUTY REGISTRAR 4010 WAGES/FULL-TIME EMPLOYEES 167,129 197,283 202,500 115,553 265,150 4011 OVERTIME PAY 3,561 2,299 1,000 408 1,000 M 4020 PacAeGageRNumINeE 34 of 207 135,870 166,273 202,380 97,069 170,020 1.02% 0.14% -0.87% -3.12% -0.30% F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4025 WAGES/TEMPORARY 6,336 17,634 0 0 0 4030 LEAVE BENEFITS 43,956 0 4,240 2,118 9,670 4040 RETIREMENT BENEFITS 60,396 60,060 73,470 36,738 78,940 4050 INSURANCE BENEFITS 55,716 52,824 51,180 25,590 64,040 4090 WORKERS' COMPENSATION 0 0 3,950 1,975 5,720 TOTAL PERSONNEL SERVICES 472,965 496,374 538,720 279,450 594,540 10.36% 4110 SUPPLIES - OFFICE 3,393 4,188 1,800 1,779 1,800 4160 SUPPLIES - EQUIPMENT 1,838 1,542 1,800 906 1,800 4165 SMALL EQUIPMENT 0 0 0 0 0 TOTAL COMMODITIES 5,231 5,729 3,600 2,685 3,600 0.00% 4310 TELEPHONE 201 141 200 46 200 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4330 POSTAGE 1,330 4,291 2,000 2,491 4,500 4370 INSURANCE 3,100 2,330 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 785 1,691 800 0 800 4390 TRAVEL & TRAINING 74 0 200 0 200 4400 VEHICLE ALLOWANCE 537 627 700 181 700 4480 FEES FOR SERVICE 464 496 1,000 97 600 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 4550 DUPLICATING COSTS 3,581 6,744 3,500 2,195 6,800 4580 INTERNAL I. T. CHARGES 33,398 37,500 39,750 19,875 38,800 TOTAL CONTRACTUAL SERVICES 43,471 53,820 48,150 24,885 52,600 9.24% 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 4940 CASH OVER & SHORT 319 541 0 399 0 TOTAL OTHER CHARGES 319 541 0 399 0 DEPTIDIV TOTALS 521,985 556,464 590,470 307,419 650,740 10.21% 304 ELECTIONS 4010 WAGES/FULL-TIME EMPLOYEES 1,650 0 0 1,347 0 4011 OVERTIME PAY 2,061 0 5,500 773 5,500 4020 WAGES/PART-TIME 0 0 0 0 0 4025 WAGES/TEMPORARY 43,107 0 80,700 23,047 80,700 4040 RETIREMENT BENEFITS 4,848 4,668 7,000 3,498 7,010 TOTAL PERSONNEL SERVICES 51,666 4,668 93,200 28,665 93,210 0.01% 4110 SUPPLIES - OFFICE 736 13 1,100 598 1,100 4120 PROGRAM SUPPLIES 541 0 800 225 800 4160 SUPPLIES - EQUIPMENT 938 0 1,400 119 1,400 TOTAL COMMODITIES 2,215 13 3,300 942 3,300 0.00% 4310 TELEPHONE 20 1,285 1,600 514 1,400 4330 POSTAGE 885 537 2,900 223 2,900 4360 PUBLISHING 1,271 0 2,000 0 2,000 4370 INSURANCE 700 530 0 0 0 4390 TRAVEL & TRAINING 0 0 0 0 0 4400 VEHICLE ALLOWANCE 107 110 300 178 300 4430 REPAIRS & MTNCE./EQUIPMENT 14,215 16,080 16,100 0 16,100 4480 FEES FOR SERVICE 0 0 0 0 0 4520 OUTSIDE RENTAL - EQUIPMENT 273 68 300 0 300 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 4550 DUPLICATING COSTS 213 39 300 402 300 TOTAL CONTRACTUAL SERVICES 17,683 18,649 23,500 1,317 23,300 -0.85% 4640 EQUIPMENT - OTHER 0 0 0 0 0 PC Packet Page Number 35 of 207 TOTAL CAPITAL OUTLAY & DEPN DEPTIDIV TOTALS 401 POLICE 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 4090 WORKERS' COMPENSATION 4110 SUPPLIES - OFFICE 4120 PROGRAM SUPPLIES 4140 SUPPLIES - VEHICLE 4150 SUPPLIES - RANGE 4160 SUPPLIES - EQUIPMENT 4165 SMALL EQUIPMENT 4170 BOOKS 4210 FUEL & OIL 4240 UNIFORMS & CLOTHING 4290 MISCELLANEOUS COMMODITIES 0 TOTAL COMMODITIES 4310 TELEPHONE 4315 INTERNAL PHONE CHARGES 4330 POSTAGE 4370 INSURANCE 4380 SUBSCRIPTIONS & MEMBERSHIPS 4390 TRAVEL & TRAINING 4391 EDUCATION REIMBURSEMENTS 4400 VEHICLE ALLOWANCE 4420 REPAIR & MAINT/VEHICLE 4430 REPAIRS & MTNCE./EQUIPMENT 4440 REPAIR & MAINT/RADIO 4475 FEES FOR DISPATCHING 4480 FEES FOR SERVICE 4482 PROSECUTION FEES 4490 FEES - CONSULTING 4520 OUTSIDE RENTAL - EQUIPMENT 4530 OUTSIDE RENTAL-PROPERTY/BLDG 4540 INTERNAL RENTAL - VEHICLE 4550 DUPLICATING COSTS 4580 INTERNAL I. T. CHARGES IC�jr 1��1►��r ►5�14�� \L l�]��dl 4940 CASH OVER & SHORT 4945 UNCOLLECTIBLE CHECKS TOTAL OTHER CHARGES DEPTIDIV TOTALS 404 FIRE Packet Page Number 36 of 207 TOTAL CONTRACTUAL SERVICES 4610 VEHICLES 4630 EQUIPMENT - OFFICE 4640 EQUIPMENT - OTHER 4730 BUILDING IMPROVEMENT IC�jr 1��1►��r ►5�14�� \L l�]��dl 4940 CASH OVER & SHORT 4945 UNCOLLECTIBLE CHECKS TOTAL OTHER CHARGES DEPTIDIV TOTALS 404 FIRE Packet Page Number 36 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 0 0 0 0 0 71,564 23,330 120,000 30,925 119,810 -0.16% 4,163,432 4,976,607 5,512,750 2,451,533 5,535,270 410,942 431,611 390,000 170,923 390,000 58,227 61,714 65,740 17,854 63,580 10,699 13,501 12,000 688 12,000 673,248 0 63,520 31,758 126,500 999,060 1,083,696 1,230,970 615,486 1,223,390 1,171,968 1,083,324 830,880 415,440 848,370 0 0 281,780 140,890 415,260 7,487,576 7,650,452 8,387,640 3,844,571 8,614,370 2.70% 6,903 7,905 13,200 4,822 13,200 11,824 55,616 21,200 18,212 31,200 12,751 2,284 3,100 228 3,100 40,787 0 0 0 0 63,674 92,033 95,600 20,232 95,600 14,993 4,404 5,300 50,611 15,300 107 0 0 0 0 108,616 77,941 115,000 29,202 94,000 91,189 77,301 68,200 28,837 68,200 10,614 14,194 27,600 7,598 27,600 361,458 331,677 349,200 159,742 348,200 -0.29% 46,779 44,065 47,000 15,293 46,000 0 0 0 0 0 1,380 2,076 2,000 938 2,100 90,000 67,500 73,000 36,500 73,000 8,884 4,878 6,100 9,575 6,100 59,698 42,497 60,200 23,922 60,200 0 0 0 0 0 0 26 0 9 0 76,962 83,093 103,100 15,406 103,100 9,240 11,116 25,000 4,652 25,000 7,360 8,697 5,200 3,706 5,200 304,512 321,571 361,200 150,508 365,500 209,392 227,880 317,800 165,438 317,800 195,065 199,245 198,000 82,160 198,000 0 0 0 0 0 2,590 183 0 0 0 4,980 0 0 0 0 0 0 0 0 0 9,593 11,329 10,300 3,051 11,300 246,354 276,300 292,880 146,440 286,000 1,272,789 1,300,457 1,501,780 657,599 1,499,300 -0.17% 0 0 0 0 0 0 0 0 0 0 511 0 0 0 0 0 0 0 0 0 511 0 0 0 0 50 0 0 0 0 0 0 0 0 0 50 0 0 0 0 9,122,383 9,282,586 10,238,620 4,661,912 10,461,870 2.18% DEPTIDIV TOTALS 413 EMERGENCY MANAGEMENT 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4040 RETIREMENT BENEFITS 2,110,330 2,252,638 2,476,250 1,084,883 2,422,300 -2.18% 2018 2019 2020 2020 2021 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PC Packet Page Number 37 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4010 WAGES/FULL-TIME EMPLOYEES 896,228 1,020,938 1,165,460 506,274 1,047,790 4011 OVERTIME PAY 144,306 191,779 120,000 74,009 140,000 4020 WAGES/PART-TIME 28,791 31,191 0 10,106 27,970 4025 WAGES/TEMPORARY 29,182 3,090 0 1,537 5,000 4030 LEAVE BENEFITS 121,764 0 11,130 5,568 24,310 4040 RETIREMENT BENEFITS 166,032 224,316 274,350 137,178 258,220 4050 INSURANCE BENEFITS 174,324 220,596 183,640 91,818 172,070 4060 FIREFIGHTERS PENSION BENEFITS 0 0 0 0 0 4090 WORKERS' COMPENSATION 0 0 87,830 43,915 116,640 TOTAL PERSONNEL SERVICES 1,560,628 1,691,910 1,842,410 870,406 1,792,000 -2.74% 4110 SUPPLIES - OFFICE 1,734 1,610 2,000 388 2,000 4120 PROGRAM SUPPLIES 9,877 9,984 10,000 2,645 10,000 4130 SUPPLIES - JANITORIAL 2,224 2,580 2,000 1,449 2,200 4140 SUPPLIES - VEHICLE 629 629 500 9 500 4160 SUPPLIES - EQUIPMENT 49,979 66,896 57,250 27,819 58,000 4165 SMALL EQUIPMENT 2,612 12,454 35,000 2,669 35,000 4170 BOOKS 1,970 518 1,000 932 1,000 4180 MAINTENANCE MATERIALS 0 0 0 0 0 4190 CHEMICALS 0 0 0 0 0 4210 FUEL & OIL 23,263 16,710 24,000 5,781 20,000 4220 SIGNS & SIGNALS 0 0 0 0 0 4230 SMALL TOOLS 0 0 0 0 0 4240 UNIFORMS & CLOTHING 15,097 19,218 24,400 8,012 24,000 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 TOTAL COMMODITIES 107,385 130,600 156,150 49,705 152,700 -2.21% 4310 TELEPHONE 10,773 10,111 11,000 3,814 11,000 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4320 UTILITIES 31,404 29,965 30,000 14,246 30,000 4330 POSTAGE 18 491 300 74 500 4360 PUBLISHING 0 555 0 0 0 4370 INSURANCE 51,021 37,880 21,300 10,650 21,300 4380 SUBSCRIPTIONS & MEMBERSHIPS 1,590 2,412 3,500 3,060 3,500 4390 TRAVEL & TRAINING 42,549 37,321 46,650 9,716 46,650 4391 EDUCATION REIMBURSEMENTS 0 0 0 0 0 4400 VEHICLE ALLOWANCE 0 510 0 0 0 4410 REPAIR & MAINT/BUILDINGS 5,594 19,547 15,000 4,724 15,000 4420 REPAIR & MAINT/VEHICLE 89,811 62,536 73,500 20,580 73,500 4430 REPAIRS & MTNCE./EQUIPMENT 4,867 4,980 11,000 3,731 11,000 4440 REPAIR & MAINT/RADIO 1,771 3,154 4,000 643 4,000 4475 FEES FOR DISPATCHING 54,540 63,354 71,200 29,652 72,000 4480 FEES FOR SERVICE 80,432 81,475 110,850 25,662 110,850 4520 OUTSIDE RENTAL - EQUIPMENT 445 302 200 0 300 4540 INTERNAL RENTAL/EQUIPMENT 0 0 0 0 0 4550 DUPLICATING COSTS 3,303 4,035 3,400 325 4,000 4580 INTERNAL I. T. CHARGES 63,690 71,500 75,790 37,895 74,000 TOTAL CONTRACTUAL SERVICES 441,807 430,129 477,690 164,772 477,600 -0.02% 4610 VEHICLES 0 0 0 0 0 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 511 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 511 0 0 0 0 DEPTIDIV TOTALS 413 EMERGENCY MANAGEMENT 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4040 RETIREMENT BENEFITS 2,110,330 2,252,638 2,476,250 1,084,883 2,422,300 -2.18% 2018 2019 2020 2020 2021 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PC Packet Page Number 37 of 207 501 PUBLIC WORKS ADMINISTRATION 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 4110 SUPPLIES - OFFICE 2018 2019 2020 2020 4165 SMALL EQUIPMENT EXPENDED EXPENDED ORIG BUDGT EXPEND YTD 4290 TOTAL PERSONNEL SERVICES 0 0 0 0 4110 SUPPLIES - OFFICE 0 0 0 160 4120 PROGRAM SUPPLIES 0 0 0 4,769 4160 SUPPLIES - EQUIPMENT 0 0 0 54,237 4165 SMALL EQUIPMENT 0 0 0 0 4210 FUEL & OIL 0 0 0 0 4240 UNIFORMS & CLOTHING 0 0 0 0 3,000 TOTAL COMMODITIES 0 0 0 59,166 4310 TELEPHONE 0 0 400 0 4315 INTERNAL PHONE CHARGES 0 0 0 0 4320 UTILITIES 648 216 600 75 4330 POSTAGE 0 0 0 0 4370 INSURANCE 800 600 500 250 4380 SUBSCRIPTIONS & MEMBERSHIPS 200 0 300 0 4390 TRAVEL & TRAINING 0 0 500 0 4400 VEHICLE ALLOWANCE 0 0 0 0 4420 REPAIR & MAINT/VEHICLE 0 0 0 0 4430 REPAIRS & MTNCE./EQUIPMENT 60,627 6,123 7,500 6,132 4480 FEES FOR SERVICE 0 0 0 13,126 4550 DUPLICATING COSTS 0 0 0 0 4580 INTERNAL I. T. CHARGES 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 62,275 6,939 9,800 19,583 4640 EQUIPMENT - OTHER 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 DEPTIDIV TOTALS 62,275 6,939 9,800 78,748 501 PUBLIC WORKS ADMINISTRATION 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 4110 SUPPLIES - OFFICE 4120 PROGRAM SUPPLIES 4160 SUPPLIES - EQUIPMENT 4165 SMALL EQUIPMENT 4170 BOOKS 4210 FUEL & OIL 4290 MISCELLANEOUS COMMODITIES 0 TOTAL COMMODITIES 4310 TELEPHONE 4315 INTERNAL PHONE CHARGES 4330 POSTAGE 4370 INSURANCE 4380 SUBSCRIPTIONS & MEMBERSHIPS 4390 TRAVEL & TRAINING 4400 VEHICLE ALLOWANCE 4430 REPAIRS & MTNCE./EQUIPMENT 4480 FEES FOR SERVICE 4490 FEES - CONSULTING 4520 OUTSIDE RENTAL- EQUIPMENT 4530 OUTSIDE RENTAL-PROPERTY/BLDG 4550 DUPLICATING COSTS 4580 INTERNAL I. T. CHARGES Packet Page Number 38 of 207 F4, Attachment 2 2021 % Increase/ - DEPT REQ Decrease 0 little 0 400 0 600 0 500 300 500 0 0 7,500 0 0 0 9,800 0 0 9,800 54,589 99,639 114,370 52,778 116,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,924 0 1,250 624 2,630 17,748 17,472 20,800 10,398 21,100 22,656 25,932 21,520 10,758 21,520 107,917 143,043 157,940 74,558 161,750 3,002 3,151 3,000 1,548 3,000 0 75 0 0 0 1,926 3,612 3,000 45 3,000 0 0 0 0 0 0 15 0 0 0 0 0 0 0 0 0 0 0 0 0 4,929 6,852 6,000 1,593 6,000 58 35 400 11 200 0 0 0 0 0 3,329 4,908 3,300 1,072 5,000 2,200 1,650 0 0 0 2,802 3,016 3,200 1,313 3,200 525 725 4,000 225 4,000 0 480 500 240 500 0 0 1,000 0 1,000 18,626 25,855 4,600 2,065 4,600 0 0 6,000 0 6,000 273 68 0 0 0 0 0 0 0 0 6,391 6,279 6,400 2,886 6,400 107,500 120,600 127,840 63,920 124,700 0.00% 0.00% 2.41% 0.00% 4975 SMALL LIABILITY CLAIMS 0 0 0 0 0 PC Packet Page Number 39 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease TOTAL CONTRACTUAL SERVICES 141,702 163,617 157,240 71,732 155,600 -1.04% 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4710 LAND PURCHASE 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 4759 OTHER CONSTRUCTION COSTS 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 4940 CASH OVER & SHORT 0 0 0 0 0 4945 UNCOLLECTIBLE CHECKS 0 0 0 0 0 TOTAL OTHER CHARGES 0 0 0 0 0 DEPTIDIV TOTALS 254,549 313,513 321,180 147,882 323,350 0.68% 502 STREET MAINTAINANCE 4010 WAGES/FULL-TIME EMPLOYEES 241,290 281,174 322,920 150,067 318,610 4011 OVERTIME PAY 6,908 9,730 5,000 6,289 5,000 4020 WAGES/PART-TIME 0 0 0 0 0 4025 WAGES/TEMPORARY 0 4,966 7,200 0 7,200 4030 LEAVE BENEFITS 43,428 0 3,980 1,992 7,200 4040 RETIREMENT BENEFITS 54,516 50,016 58,430 29,214 57,730 4050 INSURANCE BENEFITS 68,028 88,404 67,210 33,606 67,220 4090 WORKERS' COMPENSATION 0 0 69,580 34,790 103,980 TOTAL PERSONNEL SERVICES 414,170 434,290 534,320 255,958 566,940 6.10% 4120 PROGRAM SUPPLIES 0 1,000 1,000 0 1,000 4140 SUPPLIES - VEHICLE 0 0 0 0 0 4160 SUPPLIES - EQUIPMENT 4,807 3,482 4,000 1,092 4,000 4165 SMALL EQUIPMENT 4,000 0 0 5,537 6,000 4180 MAINTENANCE MATERIALS 98,883 87,406 100,000 33,969 100,000 4190 CHEMICALS 0 0 0 0 0 4210 FUEL & OIL 23,183 28,028 31,000 7,983 28,000 4220 SIGNS & SIGNALS 4,115 4,127 10,000 7,415 10,000 4230 SMALL TOOLS 716 319 500 0 500 4240 UNIFORMS & CLOTHING 6,887 6,981 10,000 3,523 10,000 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 TOTAL COMMODITIES 142,592 131,343 156,500 59,519 159,500 1.92% 4310 TELEPHONE 10,507 9,466 11,000 2,258 10,500 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4320 UTILITIES 0 0 0 0 0 4370 INSURANCE 6,200 4,650 25,000 12,500 25,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 150 100 150 100 4390 TRAVEL & TRAINING 2,217 1,145 3,000 405 3,000 4400 VEHICLE ALLOWANCE 0 0 0 0 0 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 1,000 0 1,000 4480 FEES FOR SERVICE 32,978 31,098 35,000 2,869 35,000 4490 FEES - CONSULTING 0 0 0 0 0 4520 OUTSIDE RENTAL - EQUIPMENT 3,360 0 0 0 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 3,000 0 3,000 4540 INTERNAL RENTAL - VEHICLE 166,890 165,500 170,000 85,000 170,000 TOTAL CONTRACTUAL SERVICES 222,152 212,008 248,100 103,182 247,600 -0.20% 4610 VEHICLES 0 0 0 0 0 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 4710 LAND PURCHASE 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 4759 OTHER CONSTRUCTION COSTS 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 4975 SMALL LIABILITY CLAIMS 0 0 0 0 0 PC Packet Page Number 39 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease TOTAL OTHER CHARGES 0 0 0 0 0 DEPTIDIV TOTALS 778,914 777,641 938,920 418,659 974,040 3.74% 503 ENGINEERING 4010 WAGES/FULL-TIME EMPLOYEES 356,399 354,725 386,130 181,191 388,270 4011 OVERTIME PAY 31,868 13,156 25,000 7,868 25,000 4020 WAGES/PART-TIME 0 0 0 0 0 4025 WAGES/TEMPORARY 10,120 10,019 20,000 2,661 20,000 4030 LEAVE BENEFITS 49,296 0 4,490 2,244 8,770 4040 RETIREMENT BENEFITS 69,528 62,808 71,920 35,958 72,170 4050 INSURANCE BENEFITS 80,652 90,912 67,770 33,888 67,770 TOTAL PERSONNEL SERVICES 597,863 531,620 575,310 263,810 581,980 1.16% 4110 SUPPLIES - OFFICE 0 0 0 0 0 4160 SUPPLIES - EQUIPMENT 4,208 2,304 1,500 4,632 1,500 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 0 0 0 0 0 4230 SMALL TOOLS 48 45 1,000 0 1,000 4240 UNIFORMS & CLOTHING 578 904 1,000 0 1,000 4290 MISCELLANEOUS COMMODITIES 0 0 2,000 0 2,000 TOTAL COMMODITIES 4,835 3,253 5,500 4,632 5,500 0.00% 4310 TELEPHONE 5,240 4,754 5,300 1,711 5,000 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4360 PUBLISHING 0 0 0 0 0 4370 INSURANCE 6,400 4,800 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 596 380 500 228 500 4390 TRAVEL & TRAINING 2,555 2,412 4,000 1,244 4,000 4391 EDUCATION REIMBURSEMENTS 0 0 0 0 0 4400 VEHICLE ALLOWANCE 0 480 200 240 200 4430 REPAIRS & MTNCE./EQUIPMENT 11,192 5,711 8,000 2,388 8,000 4480 FEES FOR SERVICE 10,470 17,386 12,000 4,960 12,000 4490 FEES - CONSULTING 3,636 15,463 12,000 4,380 12,000 4520 OUTSIDE RENTAL - EQUIPMENT 0 0 0 0 0 4540 INTERNAL RENTAL - VEHICLE 26,500 26,500 30,000 15,000 30,000 TOTAL CONTRACTUAL SERVICES 66,587 77,886 72,000 30,150 71,700 -0.42% 4610 VEHICLES 0 0 0 0 0 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 4761 LEGAL & FISCAL 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 DEPTIDIV TOTALS 669,285 612,759 652,810 298,592 659,180 0.98% 514 SNOW AND ICE CONTROL 4010 WAGES/FULL-TIME EMPLOYEES 125,009 134,178 145,940 73,245 144,250 4011 OVERTIME PAY 36,632 35,989 30,000 3,194 30,000 4020 WAGES/PART-TIME 0 0 0 0 0 4025 WAGES/TEMPORARY 0 0 0 0 0 4030 LEAVE BENEFITS 19,656 0 1,830 918 3,260 4040 RETIREMENT BENEFITS 26,496 23,856 30,250 15,126 29,970 4050 INSURANCE BENEFITS 30,468 39,384 31,970 15,984 31,880 TOTAL PERSONNEL SERVICES 238,261 233,406 239,990 108,467 239,360 -0.26% 4120 PROGRAM SUPPLIES 0 0 0 0 0 4140 SUPPLIES - VEHICLE 0 0 0 0 0 4160 SUPPLIES - EQUIPMENT 1,811 2,469 5,000 468 5,000 4165 SMALL EQUIPMENT 0 0 0 0 0 4180 MAINTENANCE MATERIALS 60,090 115,230 90,000 79,291 90,000 4190 CHEMICALS 0 0 0 0 0 Packet Page Number 40 of 207 4210 FUEL & OIL 4220 SIGNS & SIGNALS 4230 SMALL TOOLS 4240 UNIFORMS & CLOTHING 4290 MISCELLANEOUS COMMODITIES 4400 TOTAL COMMODITIES 4310 TELEPHONE 4320 UTILITIES 4370 INSURANCE 4380 SUBSCRIPTIONS & MEMBERSHIPS 4390 TRAVEL & TRAINING 4400 VEHICLE ALLOWANCE 4430 REPAIRS & MTNCE./EQUIPMENT 4480 FEES FOR SERVICE 4490 FEES - CONSULTING 4520 OUTSIDE RENTAL - EQUIPMENT 4540 INTERNAL RENTAL - VEHICLE �r•�►r ur�•�arr:� r�r•� ►��a:�ara�� 4610 VEHICLES 4630 EQUIPMENT - OFFICE 4640 EQUIPMENT - OTHER 4710 LAND PURCHASE 4730 BUILDING IMPROVEMENT 4759 OTHER CONSTRUCTION COSTS TOTAL CAPITAL OUTLAY & DEPN DEPTIDIV TOTALS 516 FORESTRY 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4020 WAGES/PART-TIME 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS IC•jr 1�»:i3•ldldl��9�:��/Ld�� 4140 SUPPLIES - VEHICLE 4160 SUPPLIES - EQUIPMENT 4165 SMALL EQUIPMENT 4210 FUEL & OIL 4240 UNIFORMS & CLOTHING 4520 TOTAL COMMODITIES 4310 TELEPHONE 4370 INSURANCE 4390 TRAVEL & TRAINING 4420 REPAIR & MAINT/VEHICLE 4480 FEES FOR SERVICE 4520 OUTSIDE RENTAL - EQUIPMENT TOTAL CONTRACTUAL SERVICES DEPTIDIV TOTALS 2018 2019 2020 2020 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 400 0 0 0 0 0 61,901 117,699 95,400 79,759 132 285 200 492 0 0 0 0 3,500 2,630 0 0 0 0 0 0 540 2,760 2,500 0 0 0 0 0 0 0 0 0 3,283 3,325 3,000 1,206 0 0 0 0 0 0 0 0 198,580 196,800 200,000 100,000 206,035 205,800 205,700 101,698 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 506,197 556,906 541,090 289,924 F4, Attachment 2 2021 % Increase/ - DEPT REQ Decrease 0 0 0 400 0 95,400 300 0 0 0 2,500 0 0 3,000 0 0 200,000 205,800 0 0 0 0 0 0 0 540,560 83,827 77,635 104,890 23,659 100,240 149 2,285 0 805 0 0 0 0 0 0 13,356 0 1,120 558 2,270 17,580 16,272 18,460 9,228 17,760 22,428 23,556 21,790 10,896 21,900 137,341 119,748 146,260 45,145 142,170 0 0 0 0 0 4,159 1,824 2,000 4,302 2,000 0 0 2,000 0 2,000 0 0 0 0 0 0 0 0 0 0 4,159 1,824 4,000 4,302 4,000 0 48 0 125 100 830 630 0 0 0 0 0 1,300 0 1,300 0 0 0 0 0 29,991 115,667 100,000 9,295 100,000 12,200 4,286 8,000 0 8,000 43,021 120,631 109,300 9,419 109,400 184,521 242,203 259,560 58,867 255,570 601 PARKS & REC. ADMINISTRATION 4010 WAGES/FULL-TIME EMPLOYEES 67,106 4011 OVERTIME PAY 392 4025 WAGES/TEMPORARY 7,840 4030 LEAVE BENEFITS 13,524 0.00% 0.05% -0.10% -2.80% 0.00% 0.09% -1.54% 105,410 117,520 47,602 198,760 751 5,000 0 5,000 14,971 17,000 935 17,000 0 1,390 696 4,490 PC Packet Page Number 41 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4040 RETIREMENT BENEFITS 18,336 20,772 24,770 12,384 39,900 4050 INSURANCE BENEFITS 23,364 24,504 19,410 9,708 24,000 4090 WORKERS' COMPENSATION 0 0 11,630 5,815 15,770 TOTAL PERSONNEL SERVICES 130,562 166,409 196,720 77,140 304,920 55.00% 4110 SUPPLIES - OFFICE 2,198 2,245 2,500 1,119 2,500 4120 PROGRAM SUPPLIES 2,267 1,794 2,500 977 2,500 4160 SUPPLIES - EQUIPMENT 175 2,968 300 0 300 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 0 0 0 0 0 TOTAL COMMODITIES 4,641 7,007 5,300 2,096 5,300 0.00% 4310 TELEPHONE 1,797 1,898 1,900 590 1,900 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4330 POSTAGE 7,557 2,159 7,500 665 5,000 4360 PUBLISHING 0 50 1,000 0 1,000 4370 INSURANCE 1,500 1,130 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 1,265 1,367 1,000 910 1,000 4390 TRAVEL & TRAINING 1,238 100 1,500 0 1,500 4400 VEHICLE ALLOWANCE 113 0 500 0 500 4430 REPAIRS & MTNCE./EQUIPMENT 3,042 3,032 2,800 826 2,800 4480 FEES FOR SERVICE 13,646 8,200 10,000 1,368 10,000 4490 FEES - CONSULTING 0 0 2,000 0 2,000 4520 OUTSIDE RENTAL- EQUIPMENT 273 68 0 0 0 4540 INTERNAL RENTAL - VEHICLE 0 0 0 0 0 4550 DUPLICATING COSTS 2,793 2,700 1,800 617 2,700 4580 INTERNAL I. T. CHARGES 17,744 20,000 21,200 10,600 20,700 TOTAL CONTRACTUAL SERVICES 50,968 40,705 51,200 15,576 49,100 -4.10% 4630 EQUIPMENT - OFFICE 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 DEPTIDIV TOTALS 186,171 214,121 253,220 94,811 359,320 41.90% 602 PARK MAINTENANCE 4010 WAGES/FULL-TIME EMPLOYEES 322,031 364,944 384,930 179,465 375,840 4011 OVERTIME PAY 9,084 6,275 8,000 2,090 8,000 4020 WAGES/PART-TIME 0 0 0 0 0 4025 WAGES/TEMPORARY 16,898 10,507 20,000 0 20,000 4030 LEAVE BENEFITS 47,784 0 4,470 2,238 8,490 4040 RETIREMENT BENEFITS 63,636 60,504 70,220 35,112 68,830 4050 INSURANCE BENEFITS 77,664 101,916 79,080 39,540 79,030 4090 WORKERS' COMPENSATION 0 0 34,900 17,450 23,650 TOTAL PERSONNEL SERVICES 537,097 544,147 601,600 275,895 583,840 -2.95% 4120 PROGRAM SUPPLIES 349 17 0 0 0 4130 SUPPLIES - JANITORIAL 0 0 0 0 0 4160 SUPPLIES - EQUIPMENT 7,844 10,123 15,000 3,927 15,000 4165 SMALL EQUIPMENT 0 0 0 3,850 0 4170 BOOKS 82 0 0 0 0 4180 MAINTENANCE MATERIALS 30,703 38,090 40,000 13,407 40,000 4210 FUEL & OIL 20,391 19,222 30,000 5,569 20,000 4220 SIGNS & SIGNALS 0 0 0 0 0 4230 SMALL TOOLS 0 0 500 0 500 4240 UNIFORMS & CLOTHING 4,094 3,133 6,000 2,051 6,000 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 TOTAL COMMODITIES 63,463 70,585 91,500 28,803 81,500 -10.93% 4310 TELEPHONE 3,151 3,229 3,200 1,347 3,300 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4320 UTILITIES 56,110 47,620 58,000 18,597 58,000 4370 INSURANCE 10,000 7,500 23,000 11,500 23,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 0 0 0 0 Packet Page Number 42 of 207 4390 TRAVEL & TRAINING 4400 VEHICLE ALLOWANCE 4410 REPAIR & MAINT/BUILDINGS 4420 REPAIR & MAINT/VEHICLE 4430 REPAIRS & MTNCE./EQUIPMENT 4480 FEES FOR SERVICE 4490 FEES - CONSULTING 4520 OUTSIDE RENTAL - EQUIPMENT 4540 INTERNAL RENTAL - VEHICLE Ir•�r ur�•�arr:� r�lr•� ►��a:�ara�� 4610 VEHICLES 4630 EQUIPMENT - OFFICE 4640 EQUIPMENT - OTHER 4720 LAND IMPROVEMENT 4730 BUILDING IMPROVEMENT IC•jr 1�•1►�rr ►S•14r� \L l•]��dl 4970 JUDGEMENTS & LOSSES TOTAL OTHER CHARGES DEPTIDIV TOTALS 603 RECREATION PROGRAMS 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 4025 WAGES/TEMPORARY 4040 RETIREMENT BENEFITS 4025 WAGES/TEMPORARY 4040 RETIREMENT BENEFITS IC•jr 1�»:i3•ldldl��9�:��/Ld�� 4120 PROGRAM SUPPLIES 4240 UNIFORMS & CLOTHING 4120 PROGRAM SUPPLIES 4120 PROGRAM SUPPLIES 3,000 TOTAL COMMODITIES 4310 TELEPHONE 4330 POSTAGE 4360 PUBLISHING 4370 INSURANCE 4390 TRAVEL & TRAINING 4400 VEHICLE ALLOWANCE 4480 FEES FOR SERVICE 4490 FEES - CONSULTING 4530 OUTSIDE RENTAL-PROPERTY/BLDG 4580 INTERNAL I. T. CHARGES 4480 FEES FOR SERVICE 4530 OUTSIDE RENTAL-PROPERTY/BLDG 4480 FEES FOR SERVICE 4530 OUTSIDE RENTAL-PROPERTY/BLDG ►r•�►r ur�•�arr:� r�lr•� ►��a:�►ira�� 4660 CONSTRUCTION - BUILDING TOTAL CAPITAL OUTLAY & DEPN 2018 2019 2020 EXPENDED EXPENDED ORIG BUDGT 2,730 2,203 3,000 0 0 0 0 2,430 0 0 0 0 0 177 5,000 60,752 66,501 49,000 0 0 0 1,068 53 1,500 174,000 172,400 198,000 307,810 302,113 340,700 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 908,370 916,845 1,033,800 2018 2019 2020 EXPENDED EXPENDED ORIG BUDGT 0 0 210,850 0 0 7,000 0 0 66,800 0 0 2,170 0 0 44,190 0 0 34,080 0 0 0 0 0 0 0 0 0 0 0 0 0 0 365,090 0 0 34,400 0 0 0 0 0 0 0 0 0 0 0 34,400 0 0 3,500 0 0 15,000 0 0 43,000 0 0 0 0 0 1,500 0 0 500 0 0 163,000 0 0 5,000 0 0 65,400 0 0 32,220 0 0 0 0 0 0 0 0 0 0 0 0 0 0 329,120 0 0 0 0 0 0 2020 2021 EXPEND YTD DEPT REQ 98,876 F4, Attachment 2 2020 2021 % Increase/ EXPEND YTD DEPT REQ Decrease 135 3,000 17,040 0 0 0 0 0 5,933 0 5,000 0 0 0 6,666 7,896 49,000 0 0 0 0 750 1,500 0 99,000 198,000 4,846 139,225 340,800 0.03% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18,407 0 0 0 0 0 2,724 0 0 443,923 1,006,140 -2.68% 2020 2021 EXPEND YTD DEPT REQ 98,876 0 0 0 17,864 0 1,086 0 22,098 0 17,040 0 2,459 0 0 0 5,933 0 0 0 165,355 0 6,666 0 0 0 0 0 0 0 6,666 0 626 0 4,846 0 7,905 0 0 0 0 0 0 0 24,736 0 0 0 3,379 0 16,110 0 18,407 0 1,317 0 2,420 0 2,724 0 82,469 0 0 0 0 0 PC Packet Page Number 43 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4940 CASH OVER & SHORT 0 0 0 0 0 TOTAL OTHER CHARGES 0 0 0 0 0 DEPTIDIV TOTALS 0 0 728,610 254,491 0 604 NATURE CENTER 4010 WAGES/FULL-TIME EMPLOYEES 28,582 35,004 36,960 17,647 0 4011 OVERTIME PAY 0 48 0 0 0 4020 WAGES/PART-TIME 83,781 99,057 103,420 48,712 0 4025 WAGES/TEMPORARY 12,264 11,302 10,000 19 0 4030 LEAVE BENEFITS 17,124 0 1,620 810 0 4040 RETIREMENT BENEFITS 23,484 22,476 25,550 12,774 0 4050 INSURANCE BENEFITS 7,704 11,316 9,870 4,938 0 TOTAL PERSONNEL SERVICES 172,939 179,203 187,420 84,901 0 4110 SUPPLIES - OFFICE 532 586 800 61 0 4120 PROGRAM SUPPLIES 4,104 3,756 3,700 1,341 0 4130 SUPPLIES - JANITORIAL 608 378 900 0 0 4160 SUPPLIES - EQUIPMENT 2,384 1,182 1,500 1,446 0 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 101 84 100 0 0 4180 MAINTENANCE MATERIALS 76 1,560 1,100 0 0 4190 CHEMICALS 0 0 0 0 0 4210 FUEL & OIL 0 0 0 0 0 4220 SIGNS & SIGNALS 0 0 0 0 0 4230 SMALL TOOLS 0 0 0 0 0 4240 UNIFORMS & CLOTHING 0 0 400 0 0 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 TOTAL COMMODITIES 7,805 7,545 8,500 2,848 0 4310 TELEPHONE 1,582 1,537 1,800 468 0 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4320 UTILITIES 3,514 3,328 4,000 1,585 1,700 4330 POSTAGE 259 502 300 153 0 4360 PUBLISHING 505 0 200 121 0 4370 INSURANCE 3,870 2,900 6,000 3,000 6,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 305 231 300 100 0 4390 TRAVEL & TRAINING 625 715 900 128 0 4391 EDUCATION REIMBURSEMENTS 0 0 0 0 0 4400 VEHICLE ALLOWANCE 355 58 700 0 0 4410 REPAIR & MAINT/BUILDINGS 1,238 0 1,000 515 0 4430 REPAIRS & MTNCE./EQUIPMENT 112 218 300 0 0 4480 FEES FOR SERVICE 2,899 3,871 3,700 2,315 0 4520 OUTSIDE RENTAL - EQUIPMENT 250 0 300 0 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 4,000 0 0 4540 INTERNAL RENTAL/EQUIPMENT 0 0 0 0 0 4550 DUPLICATING COSTS 3,893 4,166 3,900 2,022 0 TOTAL CONTRACTUAL SERVICES 19,406 17,526 27,400 10,407 7,700 -71.90% 4600 UNDESIG. CAPITAL OUTLAY 0 0 0 0 0 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 4660 CONSTRUCTION - BUILDING 0 0 0 0 0 4690 CONSTRUCTION - OTHER 0 0 0 0 0 4720 LAND IMPROVEMENT 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 4940 CASH OVER & SHORT 0 0 0 0 0 TOTAL OTHER CHARGES 0 0 0 0 0 DEPTIDIV TOTALS 200,150 204,274 223,320 98,155 7,700 -96.55% Packet Page Number 44 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ - EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 605 OPEN SPACE MANAGEMENT 4010 WAGES/FULL-TIME EMPLOYEES 23,385 26,456 17,630 8,404 19,030 4011 OVERTIME PAY 0 0 0 0 0 4020 WAGES/PART-TIME 11,639 14,607 14,800 7,114 0 4025 WAGES/TEMPORARY 6,741 6,460 7,000 0 7,000 4030 LEAVE BENEFITS 5,784 0 310 156 430 4040 RETIREMENT BENEFITS 8,016 8,112 6,310 3,156 3,890 4050 INSURANCE BENEFITS 6,396 4,836 3,370 1,686 3,330 TOTAL PERSONNEL SERVICES 61,961 60,471 49,420 20,516 33,680 -31.85% 4110 SUPPLIES - OFFICE 0 0 500 0 500 4120 PROGRAM SUPPLIES 579 771 0 0 600 4160 SUPPLIES - EQUIPMENT 3,530 2,618 800 0 800 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 32 0 100 0 100 4180 MAINTENANCE MATERIALS 651 3,399 2,000 284 2,000 4190 CHEMICALS 0 0 300 0 300 4210 FUEL & OIL 0 0 0 0 0 4220 SIGNS & SIGNALS 0 0 0 0 0 4240 UNIFORMS & CLOTHING 0 0 0 0 0 TOTAL COMMODITIES 4,793 6,789 3,700 284 4,300 16.22% 4310 TELEPHONE 198 83 200 0 200 4360 PUBLISHING 0 0 0 0 0 4370 INSURANCE 580 450 0 0 0 4390 TRAVEL & TRAINING 836 216 500 0 500 4400 VEHICLE ALLOWANCE 649 280 700 0 700 4480 FEES FOR SERVICE 14,713 10,642 15,000 3,386 15,000 4490 FEES - CONSULTING 0 0 0 0 0 4520 OUTSIDE RENTAL - EQUIPMENT 0 0 0 276 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 16,976 11,671 16,400 3,661 16,400 0.00% 4610 VEHICLES 0 0 0 0 0 4630 EQUIPMENT - OFFICE 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 4690 CONSTRUCTION - OTHER 0 0 0 0 0 4720 LAND IMPROVEMENT 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 DEPT/DIV TOTALS 83,730 78,930 69,520 24,461 54,380 -21.78% 622 LIGHT IT UP MAPLEWOOD 4025 WAGES/TEMPORARY 504 0 830 0 0 TOTAL PERSONNEL SERVICES 504 0 830 0 0 4120 PROGRAM SUPPLIES 1,564 2,319 1,500 0 1,500 TOTAL COMMODITIES 1,564 2,319 1,500 0 1,500 0.00% 4360 PUBLISHING 2,322 700 2,500 0 2,500 4370 INSURANCE 0 500 500 250 500 4480 FEES FOR SERVICE 18,708 20,388 25,050 3,725 25,050 4520 OUTSIDE RENTAL - EQUIPMENT 9,380 3,049 9,000 800 9,000 TOTAL CONTRACTUAL SERVICES 30,409 24,638 37,050 4,775 37,050 0.00% DEPT/DIV TOTALS 32,478 26,956 39,380 4,775 38,550 -2.11% 701 COMMUNITY DEVELOPMENT ADMIN. PC Packet Page Number 45 of 207 Packet Page Number 46 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4010 WAGES/FULL-TIME EMPLOYEES 227,458 264,776 411,780 179,222 434,110 4011 OVERTIME PAY 169 0 0 0 0 4020 WAGES/PART-TIME 67 3,044 47,750 22,700 48,720 4025 WAGES/TEMPORARY 743 8 2,000 0 2,000 4030 LEAVE BENEFITS 36,036 0 4,690 2,346 10,910 4040 RETIREMENT BENEFITS 48,648 46,440 83,920 41,958 87,740 4050 INSURANCE BENEFITS 57,720 57,792 77,120 38,562 83,710 4090 WORKERS' COMPENSATION 0 0 4,480 2,240 6,490 TOTAL PERSONNEL SERVICES 370,841 372,060 631,740 287,029 673,680 6.64% 4110 SUPPLIES - OFFICE 2,939 4,481 3,000 1,962 3,000 4120 PROGRAM SUPPLIES 0 13 1,500 107 1,500 4160 SUPPLIES - EQUIPMENT 3,582 1,332 3,000 650 3,000 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 0 0 0 0 0 4220 SIGNS & SIGNALS 0 0 0 0 0 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 TOTAL COMMODITIES 6,521 5,826 7,500 2,719 7,500 0.00% 4310 TELEPHONE 3,094 3,024 4,400 1,491 3,300 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4330 POSTAGE 5,186 4,483 5,000 1,174 5,000 4360 PUBLISHING 297 0 1,000 0 1,000 4370 INSURANCE 2,500 1,880 24,000 12,000 24,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 522 5,000 165 5,000 4390 TRAVEL & TRAINING 892 1,495 6,200 -77 6,200 4400 VEHICLE ALLOWANCE 2,200 1,400 2,400 1,257 2,400 4430 REPAIRS & MTNCE./EQUIPMENT 0 0 0 0 0 4480 FEES FOR SERVICE 12,708 26,603 17,800 4,581 17,800 4490 FEES - CONSULTING 0 0 25,000 13,490 25,000 4520 OUTSIDE RENTAL- EQUIPMENT 273 68 0 0 0 4530 OUTSIDE RENTAL-PROPERTY/BLDG 0 0 0 0 0 4550 DUPLICATING COSTS 6,632 6,387 6,400 2,758 6,400 4580 INTERNAL I. T. CHARGES 52,460 58,800 62,330 31,165 60,800 TOTAL CONTRACTUAL SERVICES 86,242 104,661 159,530 68,004 156,900 -1.65% 4630 EQUIPMENT - OFFICE 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 4940 CASH OVER & SHORT 100 0 0 0 0 4945 UNCOLLECTIBLE CHECKS 0 0 0 0 0 TOTAL OTHER CHARGES 100 0 0 0 0 DEPTIDIV TOTALS 463,705 482,547 798,770 357,751 838,080 4.92% 702 PLANNING 4010 WAGES/FULL-TIME EMPLOYEES 88,687 96,004 0 0 0 4011 OVERTIME PAY 0 432 0 0 0 4020 WAGES/PART-TIME 42,572 47,131 0 0 0 4025 WAGES/TEMPORARY 0 8,112 0 0 0 4030 LEAVE BENEFITS 19,476 0 0 0 0 4040 RETIREMENT BENEFITS 29,136 26,148 0 0 0 4050 INSURANCE BENEFITS 26,616 29,400 0 0 0 TOTAL PERSONNEL SERVICES 206,487 207,227 0 0 0 4120 PROGRAM SUPPLIES 942 274 0 0 0 4160 SUPPLIES - EQUIPMENT 9 1,135 0 0 0 4165 SMALL EQUIPMENT 0 0 0 0 0 4170 BOOKS 12 0 0 0 0 4220 SIGNS & SIGNALS 0 0 0 0 0 TOTAL COMMODITIES 963 1,409 0 0 0 Packet Page Number 46 of 207 4310 TELEPHONE 4315 INTERNAL PHONE CHARGES 4370 INSURANCE 4380 SUBSCRIPTIONS & MEMBERSHIPS 4390 TRAVEL & TRAINING 4391 EDUCATION REIMBURSEMENTS 4400 VEHICLE ALLOWANCE 4480 FEES FOR SERVICE 4490 FEES - CONSULTING 4540 INTERNAL RENTAL - VEHICLE TOTAL CONTRACTUAL SERVICES 4630 EQUIPMENT- OFFICE TOTAL CAPITAL OUTLAY & DEPN DEPTIDIV TOTALS 703 BUILDING INSPECTIONS 4010 WAGES/FULL-TIME EMPLOYEES 4011 OVERTIME PAY 4020 WAGES/PART-TIME 4025 WAGES/TEMPORARY 4030 LEAVE BENEFITS 4040 RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 4090 WORKERS' COMPENSATION IC•jr 1�»:i3•ldldl��9�:��/Ld�� 4120 PROGRAM SUPPLIES 4160 SUPPLIES - EQUIPMENT 4165 SMALL EQUIPMENT 4170 BOOKS 4240 UNIFORMS & CLOTHING 4391 TOTAL COMMODITIES 4310 TELEPHONE 4315 INTERNAL PHONE CHARGES 4370 INSURANCE 4380 SUBSCRIPTIONS & MEMBERSHIPS 4390 TRAVEL & TRAINING 4391 EDUCATION REIMBURSEMENTS 4400 VEHICLE ALLOWANCE 4410 REPAIR & MAINT/BUILDINGS 4420 REPAIR & MAINT/VEHICLE 4430 REPAIRS & MTNCE./EQUIPMENT 4480 FEES FOR SERVICE 4540 INTERNAL RENTAL - VEHICLE �r•�►r ur�•�arr:� r�lr•� ►��a:�►ira�� 4610 VEHICLES 4630 EQUIPMENT- OFFICE 4730 BUILDING IMPROVEMENT TOTAL CAPITAL OUTLAY & DEPN DEPTIDIV TOTALS 704 PUBLIC HEALTH INSPECTIONS 4010 WAGES/FULL-TIME EMPLOYEES 2018 2019 2020 2020 2021 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ 0 0 0 0 0 PC Packet Page Number 47 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 946 548 0 0 0 0 0 0 0 0 2,000 1,500 0 0 0 3,444 1,026 0 0 0 1,066 1,130 0 0 0 0 0 0 0 0 112 230 0 0 0 5,496 5,908 0 0 0 47,644 5,106 0 0 0 0 0 0 0 0 60,707 15,448 0 0 0 0 0 0 0 0 0 0 0 0 0 268,157 224,085 0 0 0 220,321 259,193 364,570 127,552 390,400 0 0 0 0 0 0 5,925 56,980 32,883 56,760 19,472 22,671 21,000 21,290 21,000 34,764 0 4,050 2,028 10,100 46,404 53,136 75,230 37,614 79,110 57,216 67,896 55,830 27,918 55,880 0 0 4,360 2,180 6,840 378,177 408,821 582,020 251,465 620,090 6.54% 0 0 0 0 0 691 1,674 2,000 12 2,000 0 0 0 0 0 0 135 3,000 1,541 3,000 729 1,003 1,300 502 1,300 1,420 2,812 6,300 2,055 6,300 0.00% 2,259 2,449 3,100 1,583 2,500 0 0 0 0 0 4,100 3,080 0 0 0 615 481 1,500 165 1,500 1,975 3,261 5,000 3,017 5,000 0 0 0 0 0 123 165 750 64 750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 62,118 57,110 64,900 6,278 64,900 13,060 12,700 19,500 9,750 19,500 84,250 79,245 94,750 20,858 94,150 -0.63% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 463,848 490,878 683,070 274,377 720,540 5.49% 2018 2019 2020 2020 2021 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ 0 0 0 0 0 PC Packet Page Number 47 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease 4011 OVERTIME PAY 0 0 0 0 0 4020 WAGES/PART-TIME 39,331 43,398 0 0 0 4030 LEAVE BENEFITS 4,956 0 0 0 0 4040 RETIREMENT BENEFITS 6,180 5,856 0 0 0 4050 INSURANCE BENEFITS 0 0 0 0 0 TOTAL PERSONNEL SERVICES 50,467 49,254 0 0 0 4160 SUPPLIES - EQUIPMENT 0 0 0 0 0 TOTAL COMMODITIES 0 0 0 0 0 4310 TELEPHONE 497 486 0 0 0 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 4370 INSURANCE 400 300 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 40 0 0 0 4390 TRAVEL & TRAINING 0 79 0 0 0 4400 VEHICLE ALLOWANCE 0 0 0 0 0 4480 FEES FOR SERVICE 1,980 2,119 0 0 0 4490 FEES - CONSULTING 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 2,877 3,024 0 0 0 DEPTIDIV TOTALS 53,345 52,277 0 0 0 707 CODE ENFORCEMENT 2018 2019 2020 2020 2021 EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ 4010 WAGES/FULL-TIME EMPLOYEES 31,100 30,406 0 0 0 4011 OVERTIME PAY 0 0 0 0 0 4020 WAGES/PART-TIME 7,342 13,986 0 0 0 4025 WAGES/TEMPORARY 0 0 0 0 0 4030 LEAVE BENEFITS 5,772 0 0 0 0 4040 RETIREMENT BENEFITS 9,516 9,144 0 0 0 4050 INSURANCE BENEFITS 6,924 7,104 0 0 0 TOTAL PERSONNEL SERVICES 60,654 60,640 0 0 0 4120 PROGRAM SUPPLIES 52 60 0 0 0 4160 SUPPLIES - EQUIPMENT 56 0 0 0 0 TOTAL COMMODITIES 107 60 0 0 0 4310 TELEPHONE 192 192 0 0 0 4330 POSTAGE 0 0 0 0 0 4370 INSURANCE 800 600 0 0 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 0 0 0 0 4390 TRAVEL & TRAINING 3 0 0 0 0 4400 VEHICLE ALLOWANCE 0 0 0 0 0 4480 FEES FOR SERVICE 2,312 2,574 0 0 0 4490 FEES - CONSULTING 0 0 0 0 0 4540 INTERNAL RENTAL - VEHICLE 3,630 3,900 0 0 0 TOTAL CONTRACTUAL SERVICES 6,937 7,265 0 0 0 4610 VEHICLES 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 DEPTIDIV TOTALS 67,698 67,965 0 0 0 4999 TRANSFERS OUT 0 60,578 0 0 0 0 60,578 0 0 0 DEPTIDIV TOTALS 0 60,578 0 0 0 Packet Page Number 48 of 207 F4, Attachment 2 2018 2019 2020 2020 2021 % Increase/ EXPENDED EXPENDED ORIG BUDGT EXPEND YTD DEPT REQ Decrease TOTAL GENERAL FUND 20,250,993.28 20,569,165.15 23.316.390.00 10.363.340.98 22.773.770.00 PC Packet Page Number 49 of 207 N O ro N Packet Page Number 50 of 207 F4, Attachment 3 �ld U ►� r F4, Attachment 3 0 0 0 ru PC Packet Page Number 51 of 207 a� a� +- a� u U >1 o '� •� V) 3 A Ln a a ® v c\i m Lri r F4, Attachment 3 0 0 0 ru PC Packet Page Number 51 of 207 F4, Attachment 3 Ln Ln .7 _:3 U Ln Ul +-J U W Ca a-+ CO L Packet Page Number 52 of 207 jr , F4, Attachment 3 PC Packet Page Number 53 of 207 J I� Q1 rl O M M M N N N N O N � Q N � Q W V Z_ H H H GJ GJ GJ LM i i J J J O O O O O O O PC Packet Page Number 53 of 207 � � � � . _ r) 3: 0 � F,Attachment 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0\ 0\\ S C C ,« o« o% 2 0 0 R//ƒ/ k K K/ G L/ 3 — a Packet Page Number 5 G207 \ 3 \ \ \ G 2 \ \ z e \ \ R \ \ \ U / ® § / c \ C , U / ƒ 0 / \( Cr / (U g .$ { � 0 3 / 0-1§ / / \ / 3 } } / 2 ? � z ) \ \ \ Packet Page Number 5 G207 F4, Attachment 3 PC Packet Page Number 55 of 207 Packet Page Number 56 of 207 � +r d r N Q3 O Q m N IL d CU O E O 'w N W S CD N .0CD 7 N Om 000 CO O CO O CO LO M 000 000 O LO Iq O N O M O O CO O LO O 'q O N 1` L T- O CO -r-- LO LO O O � 00 O 00 Iq CO 00 O LO CO L T- o O CO CO O CO O CO O N O N O r O ti ti M ti ti N N O O O LO 0 CO N O d7 CO to to ti M N CO r O N r d7 r N O ' O ti ti ti ti C7 M ti ti ti ti N N N N O ' O O O ti ti LO O N N N N O 0 CO CO (Cfl � r CO CO N N 00 00 to 00 1` to LO LO T" O (D w LO O O O N N 0 O O O r N CO r O O O O O ti CO N le CO N � d v 3 � � CO +3+ M m L U) _ 3 3 O L N O d 3 LLN ` Q LL U) L +� L i L LL(1) W 7 +�+ QQ Q O (6 (6 C7 LL0-Q�HH W WF --H N R" F4, Attachment 3 OO O 1 L O (D c7 }, O LO O d CD O ' ti L � IM C � +r d r N Q3 O Q m N IL d CU O E O 'w N W S CD N .0CD 7 N Om 000 CO O CO O CO LO M 000 000 O LO Iq O N O M O O CO O LO O 'q O N 1` L T- O CO -r-- LO LO O O � 00 O 00 Iq CO 00 O LO CO L T- o O CO CO O CO O CO O N O N O r O ti ti M ti ti N N O O O LO 0 CO N O d7 CO to to ti M N CO r O N r d7 r N O ' O ti ti ti ti C7 M ti ti ti ti N N N N O ' O O O ti ti LO O N N N N O 0 CO CO (Cfl � r CO CO N N 00 00 to 00 1` to LO LO T" O (D w LO O O O N N 0 O O O r N CO r O O O O O ti CO N le CO N � d v 3 � � CO +3+ M m L U) _ 3 3 O L N O d 3 LLN ` Q LL U) L +� L i L LL(1) W 7 +�+ QQ Q O (6 (6 C7 LL0-Q�HH W WF --H N R" F4, Attachment 3 F4, Attachment 3 Ln rl_ M (A a Q 00 I' N M O Ui a � R W w M ,n 75 LM b 1 Q� to � D N CO 0 N 0 00 iD I�r N 0 CO �D !:r N 0 00 rl R r- R R �D �D �O �D 1-0 PC Packet Page Number 57 of 207 �J 5 F4, Attachment 3 Ej Packet Page Number 58 of 207 j. k Ej Packet Page Number 58 of 207 j. F4, Attachment 3 4� o,�,,0 ,..,�.� N o CD LnCD cn o® Ln / *41k oU 0') — Ln E N U- N a� �' > p > oc *7ck o o J - +, L/I' C o �, p 4-J U J � a -0 a� EE > •�' v °C a� a, � X Ln ' M u O U N o ® — PC Packet Page Number 59 of 207 N Packet Page Number 60 of 207 O O O ® O O lD l0 p O p O O dl r ---L M N N a LU j�. F4, Attachment 3 N O T7 Q0 N to Ri F4, Attachment 3 CD O � N O �4 O N O _Q) QC > ® Q) E O Q) U Q) CD CD M 00 N Av4 T— O N _N Q) E O U Q) ISM PC Packet Page Number 61 of 207 �J 5 F4, Attachment 3 Ej Packet Page Number 62 of 207 j. k Ej Packet Page Number 62 of 207 j. Ul O a E OO >,Ln-� CO •�\ , L Ln ® i . Ln � O � O �Q'Q) O CIU � O }, � 0) O V 0� LnLn � Ln o T U 0 ate-+ Q o Q� ._ O a Lo) _ co s o U Ln o E L�� L.L V � � � C W,.Lni.Lnj� LOO) Q o Ul a� Ln O U 0 O}' oaf U •Ep \� �a o V Q OO O X W V • Ul O a E OO a✓ a Q, L Ln ® i . Ln � O � O � O CIU � Qa � O V 0� LnLn � Ln o T U 0 a, o Q� O a a _ a-� Ln o E L�� CIU � o � C LOO) Q o Ul a� Ln O U • s F4, Attachment 3 PC Packet Page Number 63 of 207 L Ln . Ln � O O CIU � � O 0� LnLn � Ln o .� U , O a a _ a-� Ln o E CIU � o � —) � Q o 0Ln-� Ln s U •Ep \� Q-.7)o� �s OO W V • PC Packet Page Number 63 of 207 i 0 i 0 V L. O 0) .C: LL AN 4 0 I'D 0 0M 0 0 M ti 4COOr *pAr J:�+ N .E 0 CU LU V _CU E Q I O CO LU rte, 0) 0 (D E LU F4, Attachment 3 Packet Page Number 64 of 207 jr, �J 5 F4, Attachment 3 Ej PC Packet Page Number 65 of 207 k Ej PC Packet Page Number 65 of 207 .C: E Cn CO V) 0 3: O O O Tl— ®-pj� V l O O N O O i F4, Attachment 3 Packet Page Number 66 of 207 J L.L V = H Q) M U s0 _ N 0 ®O 0r\j [a N Ln N O N O � LL N Q N LL +J O O N 0 0 -0 _0 0 -0 -0 H Q Q N Q Q O O i F4, Attachment 3 Packet Page Number 66 of 207 F4, Attachment 3 PC Packet Page Number 67 of 207 t/] Ul CO a) ® +-i U > N -0 X CU V) ® (U V L -C .Ln CLQ- � 4 -JX C CU a) _� CO CU a--+ CU u V a)a--� Ln U U u u 3\2 2 E QL cu o '> M `~ ® 0- m CO CUW U Q) E a, Ln U 0) E 'E E 'u U ®° CU N ® U U U PC Packet Page Number 67 of 207 4� Cn m Packet Page Number 68 of 207 F4, Attachment 3 a CA O L 4� N s LM J— 0 � O 0 0LM� N Q1 i N i 0 0 F4, Attachment 3 M a O O 4� N s LM J— � O M a N O O s • - F,Attachment 3 PC Packet Page Number egy207 f F LL E 9/$2 //}(\ «a. .2 - k � _Kf - _ - -0 / L X - LL \2 ƒ //�Mƒ k� �� >J a 0 _ E§ 3 E / § : 3�]=j7- >= \ ALL ' \\/$$E_) ƒ §ƒJ&23]o � 2 2 22 3 COL is E - _ LL E §*mak§ 0 . or® _ \\�\ Qmt¥E_ )CD223J F,Attachment 3 PC Packet Page Number egy207 F4, Attachment 3 L W � - ® >, O � u u •o C° •L V C: O � _ •® O U oc M -can >aj E a, aj �o U M m®� Ln O a C: cn Ln +� > •� •EL U LL O V V Packet Page Number 70 of 207 L LL ��w F4, Attachment 3 D 0 0 a� PC Packet Page Number 71 of 207 C16. V 4� 0 LL F4, Attachment 3 k (a) (a) N V --0a� 4-, G) N rN� G') +- (a) Ln O O (a) (a) V 0 � � O LU � O Packet Page Number 72 of 207 (`0 N V 4� 0 LL F4, Attachment 3 PC Packet Page Number 73 of 207 cn cn O � t- > (a) o O Ln � ' >, 0 Q) LnO .' (a) J • — (a) X (a) ^ L1J O •- PC Packet Page Number 73 of 207 116-0 V I N V 4� 0 LL i W x LU F4, Attachment 3 Q coo N E Mill cn E .— D 0 Q) >� Q) M Q) w X GJ Q0 Y C C O U 0 GJ L— CL CL U O s T Q0 N N GJ GJ E O U dJ dJ N N a--+ s Packet Page Number 74 of 207 F4, Attachment 3 V) O U a� Q U O C: O U T nLN 0 0 \ O N r -I ro r -I O N Ln QJ C O U QJ C]A QJ O O N Q a--+ a--+ C 0 00 Q PC Packet Page Number 75 of 207 a--' N +- + Q) .� Q) Ln O Ln . — V)M(a) (a) :3 (a) - O U 4—j O Q) O Q) �'-�--J CD O ^^ `` ^ ` _� O = Q)` LL N v) v) Q F4, Attachment 3 V) O U a� Q U O C: O U T nLN 0 0 \ O N r -I ro r -I O N Ln QJ C O U QJ C]A QJ O O N Q a--+ a--+ C 0 00 Q PC Packet Page Number 75 of 207 F4, Attachment 3 Packet Page Number 76 of 207 (a)v cn O _ _ �•_ 0 O '��� O 4-' E 0cri O p — 4-j p O C6 V Ln cn V Ln O C6 V) C6 J C6 p Q N Ln U V N Q N %4- 04- p Q) O p U Qom_ �`�' (a) iL7L: Q O cn O-� O 4-j F > O +� N� �> O O �N 0 O \U � U N r -I i Q r -I � c C \ O Ln O O O E O U QJ C]A QJ O O N Q a--+ a--+ Packet Page Number 76 of 207 W x LU ® L U L/I 00 ® o • F4, Attachment 3 w X GJ Q0 Y C C O U 0 GJ L— CL CL U O s T Q0 N N dJ dJ O U dJ dJ N N a--+ s PC Packet Page Number 77 of 207 C- 4 --J CD I c6 O 0 (6 CD N O Q) +� cam,, • Ln N N /U/��� Ln Q W m F- = Of V 0 4— W " F4, Attachment 3 Packet Page Number 78 of 207 jr, • N +-j V) M V 4a O F4, Attachment 3 cn p �oa� �: C- C-�: U cn O O p •� O .� (a)O (a) _ — cn N•Ln 0 .� O M N Q) Ln — N cn N O 0 Q PC Packet Page Number 79 of 207 F4, Attachment 3 I�O ao-ea �� � u a--� LELIJ O cn � o o o°;Qj Lon ZC3 U. a --i CO 4-1 O �_ I •tom a�UUkr •� •� 4 v sz E Ca ON ® CU C: ao ZZ 0)o QJ Z t2 U Q- L'i 00 i,� O "*0- v ® is =•�CJcv LL®� O� �rn oo.Nlog i �i 4--+ cn � N +-+ N w \ V) c6 4-J O 3 a) a 8. ::0 CU O N N a LA Q � a� -r- Q •— ? o =ate �U� ® +-+� Q O)JO cep LOL2 a� L2 t Packet Page Number 80 of 207 jr, 0 0 a� Q M F4, Attachment 3 5 O O M PC Packet Page Number 81 of 207 I, t, R� � ommmmmmni �{✓ M 1 7D A� 4—J �' ommmmmmni W V 1 CU 0 CU���jj O W �' ommmmmmni J co X O HLn L — a--+ ® � C aco u O H O v, ® 3 e U s CU C • u O cn O Q O O N 4-' O 5 O O M PC Packet Page Number 81 of 207 �J 5 F4, Attachment 3 Ej Packet Page Number 82 of 207 j. k Ej Packet Page Number 82 of 207 j. G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: July 21, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 681,416.37 Checks #105904 thru #106018 dated 07/14/20 $ 577,613.16 Disbursements via debits to checking account dated 07/06/20 thru 07/10/20 $ 162,632.44 Checks #106019 thru #106044 dated 07/21/20 $ 297,075.70 Disbursements via debits to checking account dated 07/13/20 thru 07/17/20 $ 1,718,737.67 Total Accounts Payable PAYROLL $ 609,134.12 Payroll Checks and Direct Deposits dated 07/10/20 $ 1,421.00 Payroll Deduction check # 99104245 thru # 99104246 dated 07/10/20 $ 610,555.12 Total Payroll $ 2,329,292.79 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments PC Packet Page Number 83 of 207 07/09/2020 Check 105904 105905 105906 105907 105908 105909 105910 105911 105912 105913 105914 105915 105916 105917 105918 105919 105920 105921 105922 105923 105924 105925 105926 105927 105928 105929 105930 105931 105932 105933 105934 105935 105936 105937 105938 105939 105940 105941 105942 105943 105944 105945 105946 105947 105948 105949 105950 Date 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 07/14/2020 Vendor 05598 02728 05525 00083 00100 05559 05786 05283 00003 06124 00827 04507 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 Packet Page Number 84 of 207 Check Register City of Maplewood KELLY & LEMMONS, P.A. KIMLEY-HORN & ASSOCIATES INC USDA, APHIS, GENERAL AMERICAN FLAGPOLE & FLAG CO ANCOM COMMUNICATIONS INC APPRIZE TECHNOLOGY SOLUTIONS COLONIAL LIFE PROCESSING CTR EMERGENCY RESPONSE SOLUTIONS ESCROW REFUND IMA GROUP MGMT CO L M C I T NORTHERN TECHNOLOGIES, LLC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR G1, Attachments Description PROSECUTION SERVICES - JUNE PROJ 16-18 GLADSTONE PHASE 3 DEER MGMT 2ND PMT -WINTER 2019-2020 REPAIR FLAG LINE & TRACK STATION 1 REPAIR HEAD SET E-323 ONLINE BENEFITS ADMIN FEE- JULY MONTHLY PREMIUM BCN:E4677316-JUN ISOLATION GOWNS - COVID-19 ESCROW CLASSY PROP -1766 HOWARD PRE-EMPLOYMENT PSYCH WORK COMP QTR JULY -SEPT 2020 PROJ 19-10 DENNIS-MCCLELLAND AREA REFUND N KAY - VOLLEYBALL REFUND VNUSA HOME - FOOD EST LIC REFUNDJBUDKE- VOLLEYBALL REFUND K JOHNSON - VOLLEYBALL REFUND H LAWRENCE - VOLLEYBALL REFUND J QUINN - VOLLEYBALL REFUNDLRUSSELL- VOLLEYBALL REFUND H SCHWARTZ- VOLLEYBALL REFUND K WALEN - VOLLEYBALL REFUND R DEMONG - VOLLEYBALL REFUND R PETERSON - TRANS MEDIC REFUND E MCGEE - MINECRAFT FROG REFUND H WILLIAMS - SOCCER REFUND M ROSAUER - TENNIS REFUND E BIENIEK -T-BALL REFUND E BIENIEK -T-BALL REFUND J BLICKENSDERFER - T -BALL REFUND J BLICKENSDERFER - T -BALL REFUND N BROOKS - T -BALL REFUND N BROOKS - BASKETBALL REFUND T BRUENING - T -BALL REFUND B BROUGHTON - T -BALL REFUND A DABRUZZI - T -BALL REFUND A DABRUZZI - T -BALL REFUND D DAUBENSPECK - T -BALL REFUND A DAWSON - T -BALL REFUND A DECRANS - T -BALL REFUND C DEHN - T -BALL REFUND M DEVITT - T -BALL REFUND C DUNHAM - T -BALL REFUND E ERION - T -BALL REFUND S FEHRMAN - T -BALL REFUND S FEHRMAN - T -BALL REFUND S FEHRMAN - T -BALL REFUND S FEHRMAN - T -BALL REFUND B FINLEY - T -BALL REFUND B FINLEY - T -BALL REFUND C GEISTFELD - T -BALL REFUND Z GRAF - T -BALL REFUND L GREGORY - T -BALL REFUND T HILPISCH - T -BALL REFUND C KAUFMANN - T -BALL REFUND C KAUFMANN - TENNIS REFUND R LANOUX - T -BALL Amount 16,250.00 2,406.20 1,990.09 233.96 95.00 360.50 300.70 6,718.34 4,046.30 650.00 201,227.00 3,550.00 345.00 336.50 316.00 316.00 316.00 316.00 316.00 316.00 316.00 280.00 225.00 150.00 130.00 120.00 65.00 65.00 65.00 65.00 65.00 55.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 60.00 65.00 G1, Attachments 105951 07/14/2020 00001 ONE TIME VENDOR REFUND N LASSEN - T -BALL 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND N LASSEN - T -BALL 65.00 105952 07/14/2020 00001 ONE TIME VENDOR REFUND C LITTLE - T -BALL 65.00 105953 07/14/2020 00001 ONE TIME VENDOR REFUND S MARTAGON - T -BALL 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND S MARTAGON - T -BALL 65.00 105954 07/14/2020 00001 ONE TIME VENDOR REFUND S MARTIN - T -BALL 65.00 105955 07/14/2020 00001 ONE TIME VENDOR REFUND M MCKAY- T -BALL 65.00 105956 07/14/2020 00001 ONE TIME VENDOR REFUND A MEHLHORN - T -BALL 65.00 105957 07/14/2020 00001 ONE TIME VENDOR REFUND D MORRISON - T -BALL 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND D MORRISON - T -BALL 65.00 105958 07/14/2020 00001 ONE TIME VENDOR REFUND D NICHOLS - T -BALL 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND D NICHOLS - T -BALL 65.00 105959 07/14/2020 00001 ONE TIME VENDOR REFUND S OBER - T -BALL 65.00 105960 07/14/2020 00001 ONE TIME VENDOR REFUND M OIEN - T -BALL 65.00 105961 07/14/2020 00001 ONE TIME VENDOR REFUND T RATH - T -BALL 65.00 105962 07/14/2020 00001 ONE TIME VENDOR REFUND J RITCHIE - T -BALL 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND J RITCHIE - T -BALL 65.00 105963 07/14/2020 00001 ONE TIME VENDOR REFUND S RUSS - T -BALL 65.00 105964 07/14/2020 00001 ONE TIME VENDOR REFUND C SALMON - T -BALL 65.00 105965 07/14/2020 00001 ONE TIME VENDOR REFUND J SEVERSON - T -BALL 65.00 105966 07/14/2020 00001 ONE TIME VENDOR REFUND C SHAVA -T-BALL 65.00 105967 07/14/2020 00001 ONE TIME VENDOR REFUND P STOTZHEIM - T -BALL 65.00 105968 07/14/2020 00001 ONE TIME VENDOR REFUND C THOMPSON - T -BALL 65.00 105969 07/14/2020 00001 ONE TIME VENDOR REFUND R TSINNIJINNIE - T -BALL 65.00 105970 07/14/2020 00001 ONE TIME VENDOR REFUND A VANMASSENHOVE - T -BALL 65.00 105971 07/14/2020 00001 ONE TIME VENDOR REFUND A VASQUEZ - T -BALL 65.00 105972 07/14/2020 00001 ONE TIME VENDOR REFUND S WEBER - T -BALL 65.00 105973 07/14/2020 00001 ONE TIME VENDOR REFUND A MANTON - SOCCER 65.00 105974 07/14/2020 00001 ONE TIME VENDOR REFUND B MOE - SOCCER 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND B MOE - SOCCER 65.00 105975 07/14/2020 00001 ONE TIME VENDOR REFUND A NGWA- SOCCER 65.00 105976 07/14/2020 00001 ONE TIME VENDOR REFUND R SCHUTE - SOCCER 65.00 07/14/2020 00001 ONE TIME VENDOR REFUND R SCHUTE - SOCCER 65.00 105977 07/14/2020 00001 ONE TIME VENDOR REFUND L SPELTZ - SOCCER 65.00 105978 07/14/2020 00001 ONE TIME VENDOR REFUND M BESTER - T -BALL 65.00 105979 07/14/2020 00001 ONE TIME VENDOR REFUND K MARTINEZ - T -BALL 65.00 105980 07/14/2020 00001 ONE TIME VENDOR REFUND C MCCORMICK- T -BALL 65.00 105981 07/14/2020 00001 ONE TIME VENDOR REFUND C RIEMENSCHNEIDER - T -BALL 65.00 105982 07/14/2020 00001 ONE TIME VENDOR REFUND M STEIN - T -BALL 65.00 105983 07/14/2020 00001 ONE TIME VENDOR REFUND L KUANG - TENNIS 60.00 105984 07/14/2020 00001 ONE TIME VENDOR REFUND L ASHBACH - SOCCER 55.00 07/14/2020 00001 ONE TIME VENDOR REFUND L ASHBACH -VOLLEYBALL 55.00 07/14/2020 00001 ONE TIME VENDOR REFUND L ASHBACH - SOCCER 55.00 105985 07/14/2020 00001 ONE TIME VENDOR REFUND J BARBEAU - SOCCER 55.00 105986 07/14/2020 00001 ONE TIME VENDOR REFUND A BASSETT - BASKETBALL 55.00 105987 07/14/2020 00001 ONE TIME VENDOR REFUND C FROKJER - SOCCER 55.00 105988 07/14/2020 00001 ONE TIME VENDOR REFUND H JONES - VOLLEYBALL 55.00 105989 07/14/2020 00001 ONE TIME VENDOR REFUND N ORRICK- BASKETBALL 55.00 105990 07/14/2020 00001 ONE TIME VENDOR REFUND K ROERING - SOCCER 55.00 105991 07/14/2020 00001 ONE TIME VENDOR REFUND R SJOSTROM -VOLLEYBALL 55.00 105992 07/14/2020 00001 ONE TIME VENDOR REFUND L SPITZACK- FLOOR HOCKEY 55.00 105993 07/14/2020 00001 ONE TIME VENDOR REFUND P STADLER - SOCCER 55.00 07/14/2020 00001 ONE TIME VENDOR REFUND P STADLER - SOCCER 55.00 105994 07/14/2020 00001 ONE TIME VENDOR REFUND E SULLIVAN - SOCCER 55.00 105995 07/14/2020 00001 ONE TIME VENDOR REFUND J TENNANT - VOLLEYBALL 55.00 105996 07/14/2020 00001 ONE TIME VENDOR REFUND H THAO - BASKETBALL 55.00 105997 07/14/2020 00001 ONE TIME VENDOR REFUND A VOLLHABER - VOLLEYBALL 55.00 105998 07/14/2020 00001 ONE TIME VENDOR REFUND B DEVERA- T -BALL 40.00 105999 07/14/2020 00001 ONE TIME VENDOR REFUND S FIHN - T -BALL 40.00 106000 07/14/2020 00001 ONE TIME VENDOR REFUND J GETTER - T -BALL 40.00 106001 07/14/2020 00001 ONE TIME VENDOR REFUND A GROSEK- T -BALL 40.00 07/14/2020 00001 ONE TIME VENDOR REFUND A GROSEK- T -BALL 40.00 106002 07/14/2020 00001 ONE TIME VENDOR REFUND L LINNEMEYER - T -BALL 40.00 PC Packet Page Number 85 of 207 G1, Attachments 106003 07/14/2020 00001 ONE TIME VENDOR REFUND S MADIGAN - T -BALL 40.00 106004 07/14/2020 00001 ONE TIME VENDOR REFUND P NEWMAN - T -BALL 40.00 106005 07/14/2020 00001 ONE TIME VENDOR REFUND J SMITH - T -BALL 40.00 106006 07/14/2020 00001 ONE TIME VENDOR REFUND S SOMMERVOLD - T -BALL 40.00 106007 07/14/2020 00001 ONE TIME VENDOR REFUND R VANHATTUM - T -BALL 40.00 106008 07/14/2020 00001 ONE TIME VENDOR REFUND C VEILLEUX- T -BALL 40.00 106009 07/14/2020 00001 ONE TIME VENDOR REFUND K VILELLA- T -BALL 40.00 07/14/2020 00001 ONE TIME VENDOR REFUND K VILELLA- T -BALL 40.00 106010 07/14/2020 00001 ONE TIME VENDOR REFUND D BONKO - TAI CHI ONLINE 18.75 07/14/2020 00001 ONE TIME VENDOR REFUND D BONKO - TAI CHI ONLINE 18.75 106011 07/14/2020 00001 ONE TIME VENDOR REFUND A LANGDON - TAI CHI ONLINE 18.75 106012 07/14/2020 00001 ONE TIME VENDOR REFUND S STMARY- TAI CHI ONLINE 18.75 106013 07/14/2020 06122 SANDSTROM LAND MANAGEMENT WEEDING MEDAINS & GLADSTONE 2,085.00 106014 07/14/2020 04074 ELAINE SCHRADE TAI CHI INSTRUCTION 06/10 - 08/12 236.25 106015 07/14/2020 06076 TENVOORDE FORD, INC. 2020 FORD F-150 PICKUP 4000 34,614.40 106016 07/14/2020 06107 TOKLE INSPECTIONS, INC. ELECTRICAL INSPECTIONS - JUNE 9,912.20 106017 07/14/2020 06123 VALLEY PAVING, INC. PROJ 19-22 CO RD B & ARCADE PMT#2 379,591.93 106018 07/14/2020 01876 WHAT WORKS INC CONSULTING WITH SENIOR MGMT TEAM 4,180.00 07/14/2020 01876 WHAT WORKS INC CONSULTING WITH SENIOR MGMT TEAM 1,900.00 07/14/2020 01876 WHAT WORKS INC LEAD ACADEMY PRESENTATION 1,170.00 681.416.37 115 Checks in this report. Packet Page Number 86 of 207 Settlement Date Payee 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/2/2020 6/2/2020 6/3/2020 6/4/2020 6/5/2020 6/5/2020 6/5/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer US Bank Delta Dental P.E.R.A. U.S. Treasurer ICMA (Vantagepointe) ICMA (Vantagepointe) Labor Unions MN State Treasurer MN Dept of Natural Resources MN State Treasurer Empower - State Plan MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources Optum Health Description Drivers License/Deputy Registrar Credit Card Billing Fee Dental Premium P.E.R.A. Federal Payroll Tax Deferred Compensation Retiree Health Savings Union Dues State Payroll Tax DNR electronic licenses Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments Omni int 11,526.37 74.99 883.89 125,526.56 105,898.39 7,673.00 2,520.00 3,423.45 24,182.80 437.48 35,912.56 30,435.00 73,226.83 70,519.83 58,563.84 1,025.31 79.22 551,909.52 PC Packet Page Number 87 of 207 Transaction Date Posting Date Merchant Name 06/25/2020 06/26/2020 NATIVE OUTDOORS 06/26/2020 06/29/2020 FLEET FARM 2700 06/25/2020 06/26/2020 AMAZON.COM*MS8Q12B82 06/25/2020 06/29/2020 OFFICE DEPOT #1090 06/23/2020 06/24/2020 ELM CREEK ANIMAL HOSPITAL 06/30/2020 06/30/2020 DRI*GALLUP 07/01/2020 07/02/2020 NAME BADGES INT'L 07/02/2020 07/03/2020 NAME BADGES INT'L 06/24/2020 06/25/2020 TARGET 00009316 06/24/2020 06/25/2020 CUB FOODS #1599 06/19/2020 06/22/2020 DIAMOND VOGEL PAINT #807 06/24/2020 06/25/2020 CINTAS CORP 06/26/2020 06/29/2020 OVERHEAD DOOR COMPANY OF 07/01/2020 07/02/2020 CINTAS CORP 07/01/2020 07/02/2020 GRAINGER 07/01/2020 07/03/2020 MENARDS OAKDALE MN 07/01/2020 07/03/2020 THE HOME DEPOT #2801 06/26/2020 06/29/2020 VIKING SUPPLYNET 06/29/2020 06/30/2020 IN *ADVANCED GRAPHIX, INC 06/30/2020 07/01/2020 4 STATE TRUCKS WEB 06/23/2020 06/24/2020 IN *ON SITE BODY ARMOR 06/24/2020 06/25/2020 GALLS 06/23/2020 06/25/2020 THE HOME DEPOT #2801 06/20/2020 06/22/2020 OFFICEMAX/DEPOT 6164 06/24/2020 06/26/2020 THE HOME DEPOT #2801 06/21/2020 06/23/2020 SAFARILAND, LLC 06/22/2020 06/23/2020 SUAREZ INTERNATIONAL USA 06/22/2020 06/24/2020 BROWNELLS INC 06/29/2020 06/30/2020 GUARDIAN ANGEL 06/30/2020 07/02/2020 RIPP RESTRAINTS INTER 07/02/2020 07/02/2020 AMAZON.COM*MJ7S30A71 06/20/2020 06/22/2020 CINTAS CORP 06/27/2020 06/29/2020 CINTAS CORP 06/30/2020 07/01/2020 THOMSON WEST*TCD 06/21/2020 06/23/2020 U.S.INTERNET CORP 06/23/2020 06/23/2020 COMCAST CABLE COMM 06/24/2020 06/25/2020 WEB*NETWORKSOLUT IONS 07/01/2020 07/02/2020 VISION33INC 07/01/2020 07/02/2020 CAN*CANONFINANCIAL CFS 07/01/2020 07/02/2020 CAN*CANONFINANCIAL CFS 07/01/2020 07/02/2020 CAN*CANONFINANCIAL CFS 07/01/2020 07/02/2020 CAN*CANONFINANCIAL CFS 07/01/2020 07/02/2020 TMOBILE*POSTPAID TEL 07/01/2020 07/02/2020 MAILFINANCE 07/01/2020 07/02/2020 THE PERCS INDEX 06/27/2020 06/29/2020 AMZN MKTP US*MS15S57D0 07/02/2020 07/03/2020 DIGICERT INC 06/30/2020 07/01/2020 AMZN MKTP US*MJ79R1C40 06/19/2020 06/22/2020 MENARDS OAKDALE MN 06/20/2020 06/22/2020 RED WING SHOE #727 06/30/2020 07/02/2020 THE HOME DEPOT #2801 07/01/2020 07/02/2020 LTG POWER EQUIPMENT 07/01/2020 07/02/2020 SITEONE LANDSCAPE SUPPLY, 06/22/2020 06/23/2020 PETSMART # 0461 06/22/2020 06/24/2020 BOARD OF AELSLAGID 07/02/2020 07/03/2020 AMAZON.COM*MJ9G424Q2 AMZN 06/24/2020 06/24/2020 ULINE *SHIP SUPPLIES 07/02/2020 07/03/2020 ULINE *SHIP SUPPLIES 06/26/2020 06/29/2020 DALCO ENTERPRISES Packet Page Number 88 of 207 Transaction Amount $132.89 $11.02 $4.82 $50.14 $710.57 $42.94 $255.49 $19.56 $106.80 $19.28 $187.38 $132.75 $1,529.35 $122.95 $51.74 $7.74 $29.65 $106.30 $262.50 $35.60 $300.00 $4,987.79 $58.36 $142.13 $64.20 $221.46 $199.98 $206.36 $59.99 $98.27 $25.77 $49.99 $49.99 $587.60 $394.00 $144.71 $5.99 $12,300.00 $1,270.57 $316.84 $1,270.57 $331.57 $404.45 $818.10 $510.39 $51.98 $414.00 $29.95 $33.91 $229.48 $41.23 $127.97 $417.98 $2.64 $122.50 $13.46 $273.57 $376.31 $158.46 G1, Attachments Name DAVE ADAMS DAVE ADAMS REGAN BEGGS REGAN BEGGS BRIAN BIERDEMAN BRIAN BIERDEMAN BRIAN BIERDEMAN BRIAN BIERDEMAN NEIL BRENEMAN NEIL BRENEMAN TROY BRINK SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SHAWN CONWAY SHAWN CONWAY SHAWN CONWAY KERRY CROTTY KERRY CROTTY THOMAS DABRUZZI RICHARD DAWSON RICHARD DAWSON MICHAEL DUGAS MICHAEL DUGAS MICHAEL DUGAS MICHAEL DUGAS MICHAEL DUGAS MICHAEL DUGAS CASSIE FISHER CASSIE FISHER CASSIE FISHER MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS NICK FRANZEN NICK FRANZEN ALEX GERONSIN TAMARA HAYS GARY HINNENKAMP GARY HINNENKAMP GARY HINNENKAMP GARY HINNENKAMP ANN HUTCHINSON JON JAROSCH ERIC KUBAT JASON KUCHENMEISTER JASON KUCHENMEISTER CHING LO G1, Attachments 06/30/2020 07/02/2020 DALCO ENTERPRISES $7.93 CHING LO 06/23/2020 06/25/2020 BOARD OF AELSLAGID $245.00 STEVE LOVE 06/19/2020 06/22/2020 NM CLEAN 1 $17.00 STEVE LUKIN 06/23/2020 06/24/2020 ASPEN MILLS $172.10 STEVE LUKIN 06/30/2020 07/02/2020 ASPEN MILLS $303.00 STEVE LUKIN 07/01/2020 07/02/2020 AIRGAS USA, LLC $70.07 STEVE LUKIN 07/01/2020 07/02/2020 AIRGAS USA, LLC $90.72 STEVE LUKIN 07/01/2020 07/03/2020 A-1 VACUUM $254.96 STEVE LUKIN 06/23/2020 06/24/2020 SAVVIK BUYING GROUP $772.89 MICHAEL MONDOR 06/19/2020 06/22/2020 CERTIFIED LABORATORIES ($208.01) BRYAN NAGEL 06/19/2020 06/22/2020 CINTAS CORP $73.95 BRYAN NAGEL 07/02/2020 07/03/2020 CINTAS CORP $73.95 BRYAN NAGEL 06/25/2020 06/29/2020 THE HOME DEPOT #2801 $46.28 JOHN NAUGHTON 06/21/2020 06/22/2020 AMZN MKTP US*MS3JO6000 $98.65 MICHAEL NYE 06/21/2020 06/22/2020 AMZN MKTP US*MS5E47E32 $42.99 MICHAEL NYE 06/19/2020 06/22/2020 BOUND TREE MEDICAL LLC $1,145.54 KENNETH POWERS 06/30/2020 07/02/2020 BOUND TREE MEDICAL LLC $51.92 KENNETH POWERS 07/01/2020 07/03/2020 BOUND TREE MEDICAL LLC $191.80 KENNETH POWERS 06/18/2020 06/22/2020 TOOLDISCOUNTER.COM $75.95 STEVEN PRIEM 06/18/2020 06/22/2020 AN FORD WHITE BEAR LAK $78.22 STEVEN PRIEM 06/22/2020 06/23/2020 FACTORY MTR PTS #19 $52.62 STEVEN PRIEM 06/22/2020 06/23/2020 TRI-STATE BOBCAT $49.26 STEVEN PRIEM 06/23/2020 06/24/2020 NUSS TRUCK & EQUIPMENT ($168.23) STEVEN PRIEM 06/23/2020 06/24/2020 0391-AUTOPLUS $8.85 STEVEN PRIEM 06/23/2020 06/25/2020 STEPP MANUFACTURING CO IN $350.83 STEVEN PRIEM 06/23/2020 06/25/2020 AN FORD WHITE BEAR LAK $719.29 STEVEN PRIEM 06/24/2020 06/25/2020 POMP S TIRE #021 $219.50 STEVEN PRIEM 06/24/2020 06/25/2020 0391-AUTOPLUS $85.64 STEVEN PRIEM 06/25/2020 06/26/2020 0391-AUTOPLUS $121.60 STEVEN PRIEM 06/25/2020 06/29/2020 AN FORD WHITE BEAR LAK $60.63 STEVEN PRIEM 06/26/2020 06/29/2020 0391-AUTOPLUS $37.37 STEVEN PRIEM 06/29/2020 06/30/2020 0391-AUTOPLUS $112.79 STEVEN PRIEM 06/29/2020 06/30/2020 ZAHL-PETROLEUM MAINTEN $11.05 STEVEN PRIEM 06/29/2020 06/30/2020 TRI-STATE BOBCAT $65.47 STEVEN PRIEM 06/30/2020 07/01/2020 POMP S TIRE #021 $592.28 STEVEN PRIEM 06/30/2020 07/01/2020 POMP S TIRE #021 $1,491.00 STEVEN PRIEM 06/30/2020 07/02/2020 DELEGARD TOOL COMPANY $839.94 STEVEN PRIEM 07/01/2020 07/02/2020 WALSER POLAR CHEVROLET $581.58 STEVEN PRIEM 07/01/2020 07/03/2020 AN FORD WHITE BEAR LAK $230.11 STEVEN PRIEM 07/01/2020 07/03/2020 AN FORD WHITE BEAR LAK $58.56 STEVEN PRIEM 07/02/2020 07/03/2020 TOWMASTER $46.17 STEVEN PRIEM 07/02/2020 07/03/2020 COMOLUBE AND SUPPLIES INC $25.00 STEVEN PRIEM 07/03/2020 07/03/2020 OXYGEN SERVICE COMPANY, $1,059.96 STEVEN PRIEM 06/24/2020 06/26/2020 MINNESOTA OCCUPATIONAL HE ($382.20) TERRIE RAMEAUX 06/22/2020 06/23/2020 AMZN MKTP US*MS89C4GJ2 $55.50 MICHAEL RENNER 06/26/2020 06/26/2020 AMZN MKTP US*MS9T47QU2 $40.70 MICHAEL RENNER 06/27/2020 06/29/2020 AMZN MKTP US*MS2FF2YL1 $58.84 MICHAEL RENNER 06/30/2020 07/01/2020 AMAZON.COM*MJ19XOJB1 AMZN $51.80 MICHAEL RENNER 06/30/2020 07/01/2020 AMZN MKTP US*MJlS093Fl AM $12.86 MICHAEL RENNER 07/02/2020 07/03/2020 AMZN MKTP US*MJ2NG6FR2 $32.17 MICHAEL RENNER 07/02/2020 07/03/2020 AMZN MKTP US*MJ8KK5031 $35.32 MICHAEL RENNER 06/24/2020 06/25/2020 AMAZON.COM*MS22895A2 $16.10 AUDRA ROBBINS 06/30/2020 07/02/2020 DALCO ENTERPRISES $85.82 AUDRA ROBBINS 07/01/2020 07/02/2020 CINTAS CORP $56.55 AUDRA ROBBINS 06/29/2020 06/30/2020 AMZN MKTP US*MS3C79RFO $65.34 JOSEPH RUEB 06/30/2020 07/02/2020 FRATTALLONES WOODBURY AC $34.26 JASON SAKRY 06/30/2020 07/01/2020 IIMC $110.00 DEB SCHMIDT 06/24/2020 06/25/2020 CINTAS CORP $13.65 SCOTT SCHULTZ 06/24/2020 06/25/2020 CINTAS CORP $53.02 SCOTT SCHULTZ 06/24/2020 06/25/2020 CINTAS CORP $75.51 SCOTT SCHULTZ PC Packet Page Number 89 of 207 06/24/2020 06/25/2020 CINTAS CORP 06/24/2020 06/26/2020 ON SITE SANITATION INC 07/01/2020 07/02/2020 CINTAS CORP 07/01/2020 07/02/2020 CINTAS CORP 07/01/2020 07/02/2020 CINTAS CORP 07/01/2020 07/02/2020 CINTAS CORP 06/22/2020 06/24/2020 OFFICE DEPOT #1090 06/30/2020 07/01/2020 PAYPAL *TGUTMANN EBAY TGU 06/30/2020 07/02/2020 DRI*GALLUP 07/01/2020 07/02/2020 THE UPS STORE #2171 06/23/2020 06/24/2020 SCSU DRIVING RANGE 06/23/2020 06/24/2020 CULVERS OF ST CLOUD 06/24/2020 06/26/2020 DMR SUPPLIES 06/30/2020 07/01/2020 IN *DATAWORKS PLUS LLC 06/18/2020 06/23/2020 BCA TRAINING EDUCATION 06/18/2020 06/23/2020 BCA TRAINING EDUCATION 06/22/2020 06/23/2020 PIONEER PRESS CIRC 06/30/2020 07/01/2020 THE BUSINESS JOURNALS 06/26/2020 06/29/2020 BOUND TREE MEDICAL LLC Packet Page Number 90 of 207 G1, Attachments $19.04 SCOTT SCHULTZ $1,324.61 SCOTT SCHULTZ $102.07 SCOTT SCHULTZ $13.65 SCOTT SCHULTZ $39.10 SCOTT SCHULTZ $37.08 SCOTT SCHULTZ $50.97 STEPHANIE SHEA $85.69 JOE SHEERAN $42.94 JOE SHEERAN $60.70 JOE SHEERAN $660.00 MICHAEL SHORTREED $19.24 MICHAEL SHORTREED $550.80 MICHAEL SHORTREED $3,130.00 MICHAEL SHORTREED ($375.00) PAUL THIENES ($375.00) PAUL THIENES $10.00 JEFF THOMSON $125.00 JEFF THOMSON $303.68 ERIC ZAPPA $47,427.98 Check Register City of Maplewood 07/16/2020 G1, Attachments Check Date Vendor Description Amount 106019 07/21/2020 00687 HUGO'S TREE CARE INC TREE REMOVAL - 1863 DESOTO 780.00 07/21/2020 00687 HUGO'S TREE CARE INC TREE REMOVAL - 63 KINGSTON 750.00 106020 07/21/2020 00393 MN DEPT OF LABOR & INDUSTRY MONTHLY SURTAX - JUNE 1230352020 2,182.49 106021 07/21/2020 05567 LUBE -TECH & PARTNERS, LLC FUEL CARDS FOR CITY VEHICLES 517.50 106022 07/21/2020 05353 MANSFIELD OIL CO CONTRACT GASOLINE - JULY 9,932.39 07/21/2020 05353 MANSFIELD OIL CO CONTRACT DIESEL - JULY 7,124.80 106023 07/21/2020 02105 MN TRANSPORTATION ALLIANCE MEMBERSHIP FEE JUN 2020 - MAY 2021 1,190.00 106024 07/21/2020 01337 RAMSEY COUNTY -PROP REC & REV 2020 VOTING SYSTEM PMT UNDER JPA 16,079.86 106025 07/21/2020 01409 SEH NEW FIRE STATION 9,000.00 07/21/2020 01409 SEH NEW FIRE STATION 4,150.00 106026 07/21/2020 05991 BECKER FIRE & SAFETY SRVS LLC FIRE EXTINGUISHER SERVICE 86.90 106027 07/21/2020 04862 BRKW APPRAISALS, INC. PROJ 19-22 SPECIAL BENEFIT APPRAISAL 12,000.00 07/21/2020 04862 BRKW APPRAISALS, INC. PROJ 19-10 SPECIAL BENEFIT APPRAISAL 3,000.00 07/21/2020 04862 BRKW APPRAISALS, INC. PROJ 19-11 SPECIAL BENEFIT APPRAISAL 2,000.00 106028 07/21/2020 00230 BRYAN ROCK PRODUCTS, INC. RIP RAP FOR EROSION CONTROL 433.25 106029 07/21/2020 03486 BUBERL BLACK DIRT INC BLACK DIRT FOR PARKS DEPT 780.00 106030 07/21/2020 05618 ENTERPRISE FM TRUST LEASE CHARGES FIRE & PD VEHICLES 2,622.35 106031 07/21/2020 00531 FRA -DOR INC. CONCRETE/ASPHALT DISPOSAL & DIRT 410.00 106032 07/21/2020 06009 HEALTHCALL, LLC COMMUNITY PARAMEDIC SOFTWARE -JUN 920.00 106033 07/21/2020 05533 KIRVIDA FIRE REPAIRS TO ENGINE #325 517.05 106034 07/21/2020 00393 MN DEPT OF LABOR & INDUSTRY PRESSURE VESSEL INSP PARK MAINT 20.00 106035 07/21/2020 04310 MCFOA MEMBERSHIP FEES - A SINDT 45.00 106036 07/21/2020 00986 METROPOLITAN COUNCIL MONTHLY SAC - JUNE 56,583.45 106037 07/21/2020 04318 MILLER EXCAVATING, INC. DISPOSAL OF SCREENED SWEEPINGS 445.50 07/21/2020 04318 MILLER EXCAVATING, INC. DISPOSAL OF SCREENED SWEEPINGS 79.20 106038 07/21/2020 05804 NM CLEAN 1, LLC VEHICLE WASHES - JUNE 38.97 106039 07/21/2020 00001 ONE TIME VENDOR REFUND D SCHNEIDER - TRANS MEDIC 180.00 106040 07/21/2020 00001 ONE TIME VENDOR REFUND J VANG - OVERCHG DMV 70.00 106041 07/21/2020 02008 RAMSEY COUNTY PUBLIC WORKS STREET STRIPING- 23,641.99 106042 07/21/2020 05976 SAFE -FAST, INC. GREEN MARKING PAINT -SEWER LOCATES 51.00 106043 07/21/2020 05265 SKB ENVIRONMENTAL DISPOSAL OF SWEEPINGS TO LANDFILL 6,945.74 106044 07/21/2020 05663 TRANS UNION LLC PRE-EMPOLYMENT CREDIT CK SRVS 55.00 162.632.44 26 Checks in this report. PC Packet Page Number 91 of 207 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 7/13/2020 MN State Treasurer 7/13/2020 Delta Dental 7/13/2020 MN State Treasurer 7/13/2020 MN Dept of Revenue 7/14/2020 MN State Treasurer 7/14/2020 Empower - State Plan 7/15/2020 MN State Treasurer 7/17/2020 MN State Treasurer 7/17/2020 MN Dept of Natural Resources 7/17/2020 Optum Health Packet Page Number 92 of 207 Description Drivers License/Deputy Registrar Dental Premium State Payroll Tax MN Care Tax Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments Omni int 40,885.12 780.70 25,362.57 8,760.00 36,825.51 30,269.00 47,674.31 105,745.71 472.30 300.48 297,075.70 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07/10/20 ABRAMS, MARYLEE 560.80 07/10/20 JUENEMANN, KATHLEEN 493.60 07/10/20 KNUTSON, WILLIAM 493.60 07/10/20 NEBLETT, SYLVIA 493.60 07/10/20 SMITH, BRYAN 493.60 07/10/20 COLEMAN, MELINDA 6,835.20 07/10/20 KNUTSON, LOIS 3,403.95 07/10/20 SABLE, MICHAEL 5,335.59 07/10/20 CHRISTENSON, SCOTT 2,437.06 07/10/20 DOUGLASS, TOM 2,458.86 07/10/20 JAHN, DAVID 2,569.88 07/10/20 HERZOG, LINDSAY 2,327.76 07/10/20 RAMEAUX, THERESE 3,766.81 07/10/20 DEBILZAN, JUDY 2,590.49 07/10/20 OSWALD, BRENDA 2,718.40 07/10/20 PAULSETH, ELLEN 6,287.75 07/10/20 RUEB, JOSEPH 4,441.64 07/10/20 ARNOLD, AJLA 1,332.27 07/10/20 BEGGS, REGAN 2,314.59 07/10/20 COLE, DEBORAH 3,726.33 07/10/20 DAIIL, LOLA 784.00 07/10/20 EVANS, CHRISTINE 2,319.20 07/10/20 LARSON, MICHELLE 2,316.89 07/10/20 SINDT, ANDREA 3,941.09 07/10/20 HANSON, MELISSA 2,048.00 07/10/20 HOCKBEIN, JUDY 1,078.80 07/10/20 KRAMER, PATRICIA 1,460.43 07/10/20 MOY, PAMELA 2,160.70 07/10/20 OLSON, THOMAS 1,768.80 07/10/20 OSTER, ANDREA 2,323.82 07/10/20 VITT, JULIANNE 1,297.63 07/10/20 WEAVER, KRISTINE 3,245.55 07/10/20 WINKELMAN, JULIA 1,531.12 07/10/20 ABDI, DAUD 2,343.26 07/10/20 ABEL, CLINT 3,653.52 07/10/20 ALDRIDGE, MARK 3,805.76 07/10/20 BAKKE, LONN 4,170.00 07/10/20 BELDE, STANLEY 4,298.58 07/10/20 BENJAMIN, MARKESE 3,620.92 07/10/20 BERGERON, ASHLEY 3,766.55 07/10/20 BIERDEMAN, BRIAN 4,893.22 07/10/20 BURT-MCGREGOR, EMILY 3,148.81 07/10/20 BUSACK, DANIEL 4,893.22 07/10/20 COLEMAN, ALEXANDRA 2,939.72 07/10/20 CONDON, MITCHELL 2,927.63 07/10/20 CROTTY, KERRY 4,839.20 07/10/20 DEMULLING, JOSEPH 4,247.42 07/10/20 DUGAS, MICHAEL 4,682.74 07/10/20 FISHER, CASSANDRA 2,702.59 07/10/20 FORSYTHE, MARCUS 3,572.90 G1, Attachments Exp Reimb, Severance, Conversion incl in Amount 108.78 PC Packet Page Number 93 of 207 G1, Attachments 07/10/20 FRITZE, DEREK 4,383.06 07/10/20 GABRIEL, ANTHONY 4,448.92 07/10/20 GEISELHART, BENJAMIN 2,143.39 07/10/20 HAWKINSON JR, TIMOTHY 3,851.55 07/10/20 HENDRICKS, JENNIFER 2,060.00 07/10/20 HER, PHENG 3,654.04 07/10/20 HIEBERT, STEVEN 3,720.42 07/10/20 HOEMKE, MICHAEL 376.98 07/10/20 JOHNSON, KEVIN 4,458.92 07/10/20 KANDA, MADELINE 2,343.26 07/10/20 KIM, WINSTON 2,343.26 07/10/20 KONG, TOMMY 3,839.80 07/10/20 KORAN, MARIE 2,005.79 07/10/20 KROLL, BRETT 3,855.93 07/10/20 KUCHENMEISTER, JASON 1,891.20 07/10/20 LANGNER, TODD 4,065.06 07/10/20 LENERTZ, NICHOLAS 3,323.78 07/10/20 LYNCH, KATHERINE 3,808.48 07/10/20 MARINO, JASON 3,924.62 07/10/20 MCCARTY, GLEN 4,240.92 07/10/20 METRY, ALESIA 50.00 07/10/20 MICHELETTI, BRIAN 3,571.33 07/10/20 MURRAY, RACHEL 3,267.57 07/10/20 NADEAU, SCOTT 5,992.05 07/10/20 NYE, MICHAEL 4,378.49 07/10/20 OLSON, JULIE 4,101.00 07/10/20 PARKER, JAMES 3,850.09 07/10/20 PEREZ, GUSTAVO 2,482.83 07/10/20 PETERS, DANIEL 3,723.70 07/10/20 SALCHOW, CONNOR 2,632.98 07/10/20 SHEA, STEPHANIE 2,162.59 07/10/20 SHORTREED, MICHAEL 5,157.79 07/10/20 SPARKS, NICOLLE 2,805.08 07/10/20 STARKEY, ROBERT 3,653.10 07/10/20 STEINER, JOSEPH 4,750.94 07/10/20 STOCK, AUBREY 547.94 07/10/20 SWETALA, NOAH 2,964.23 07/10/20 TAUZELL, BRIAN 4,095.55 07/10/20 THIENES, PAUL 4,378.49 07/10/20 WENZEL, JAY 3,822.55 07/10/20 WIETHORN, AMANDA 186.11 07/10/20 XIONG, KAO 3,653.52 07/10/20 XIONG, TUOYER 2,866.19 07/10/20 ZAPPA, ANDREW 3,748.41 07/10/20 BARRETTE, CHARLES 3,301.97 07/10/20 BAUMAN, ANDREW 3,330.45 07/10/20 BEITLER, NATHAN 2,959.99 07/10/20 CONWAY, SHAWN 4,258.86 07/10/20 CRAWFORD JR, RAYMOND 3,850.58 07/10/20 CRUMMY, CHARLES 2,998.71 07/10/20 DABRUZZI, THOMAS 3,703.04 07/10/20 DANLEY, NICHOLAS 3,841.60 07/10/20 DAVISON, BRADLEY 3,106.80 07/10/20 DAWSON, RICHARD 4,228.26 72.00 07/10/20 HAGEN, MICHAEL 4,218.39 07/10/20 HALWEG, JODI 3,427.14 07/10/20 HAWTHORNE, ROCHELLE 3,503.23 07/10/20 KUBAT, ERIC 3,891.82 07/10/20 LANDER, CHARLES 3,301.97 07/10/20 LO, CHING 1,421.98 07/10/20 LUKIN, STEVEN 5,667.35 Packet Page Number 94 of 207 G1, Attachments 07/10/20 MALESKI, MICHAEL 2,874.18 07/10/20 MARTIN, MICHAEL 3,446.41 07/10/20 MCGEE, BRADLEY 3,067.69 07/10/20 MERKATORIS, BRETT 3,295.31 07/10/20 MONDOR, MICHAEL 5,474.97 07/10/20 NEILY, STEVEN 3,037.43 07/10/20 NIELSEN, KENNETH 2,959.99 07/10/20 NOVAK, JEROME 3,674.48 07/10/20 POWERS, KENNETH 3,517.99 130.00 07/10/20 SEDLACEK, JEFFREY 3,377.52 07/10/20 STREFF, MICHAEL 3,521.52 07/10/20 WARDELL, JORDAN 3,671.60 07/10/20 ZAPPA, ERIC 3,295.31 07/10/20 CORTESI, LUANNE 2,316.89 07/10/20 JANASZAK, MEGHAN 3,023.16 07/10/20 BRINK, TROY 2,903.50 07/10/20 BUCKLEY, BRENT 2,844.07 07/10/20 EDGE, DOUGLAS 2,642.92 07/10/20 JONES, DONALD 2,660.61 07/10/20 MEISSNER, BRENT 2,635.99 07/10/20 MLODZIK, JASON 2,076.89 07/10/20 NAGEL, BRYAN 4,631.80 07/10/20 OSWALD, ERICK 2,667.92 07/10/20 RUNNING, ROBERT 2,903.50 07/10/20 TEVLIN, TODD 2,638.30 07/10/20 ZAHNOW, LANCE 2,059.39 07/10/20 BURLINGAME, NATHAN 4,692.22 07/10/20 DUCHARME, JOHN 3,343.02 07/10/20 ENGSTROM, ANDREW 3,980.61 07/10/20 JAROSCH, JONATHAN 4,508.31 07/10/20 LINDBLOM, RANDAL 3,343.02 07/10/20 LOVE, STEVEN 5,850.67 07/10/20 STRONG, TYLER 2,885.60 07/10/20 ZIEMAN, SCOTT 976.00 07/10/20 HAYS, TAMARA 2,331.53 07/10/20 HINNENKAMP, GARY 3,039.02 07/10/20 NAUGHTON, JOHN 2,638.30 07/10/20 ORE, JORDAN 2,582.49 07/10/20 SAKRY, JASON 2,394.49 07/10/20 STOKES, KAL 2,004.00 07/10/20 BIESANZ, OAKLEY 14,385.70 11,853.16 07/10/20 GERNES, CAROLE 5,010.44 2,813.37 07/10/20 HUTCHINSON, ANN 3,263.77 07/10/20 WACHAL, KAREN 5,833.61 4,686.17 07/10/20 DUNLAP, EMILY 2,326.60 07/10/20 AMAH-CLARKE, ALFREDA 1,916.80 07/10/20 JOHNSON, ELIZABETH 2,274.59 07/10/20 KROLL, LISA 2,335.20 07/10/20 THOMSON, JEFFREY 4,910.92 07/10/20 ADADE, JANE 1,868.27 07/10/20 FINWALL, SHANN 3,972.30 07/10/20 MARTIN, MIKE 4,221.93 07/10/20 DREWRY, SAMANTHA 2,885.79 07/10/20 SWAN, DAVID 3,401.90 07/10/20 WEIDNER, JAMES 3,209.79 07/10/20 WESTLUND, RONALD 1,656.00 07/10/20 WELLENS, MOLLY 2,908.76 07/10/20 REININGER, RUSSELL 2,559.19 07/10/20 ABRAHAM, JOSHUA 2,685.79 07/10/20 BRENEMAN, NEIL 3,272.61 07/10/20 KUCHENMEISTER, GINA 2,285.61 PC Packet Page Number 95 of 207 07/10/20 ROBBINS, AUDRA 4,617.58 07/10/20 BERGO, CHAD 4,061.56 07/10/20 SCHMITZ, KEVIN 2,338.89 07/10/20 SHEERAN JR, JOSEPH 4,111.24 07/10/20 ADAMS, DAVID 2,770.14 07/10/20 HAAG, MARK 3,540.40 07/10/20 JENSEN, JOSEPH 2,533.69 07/10/20 SCHULTZ, SCOTT 4,601.89 07/10/20 WILBER, JEFFREY 2,516.19 07/10/20 PRIEM, STEVEN 2,965.41 07/10/20 WOEHRLE, MATTHEW 2,729.02 07/10/20 XIONG, BOON 3,021.69 07/10/20 FOWLDS, MYCHAL 4,900.18 07/10/20 FRANZEN, NICHOLAS 4,434.43 07/10/20 GERONSIN, ALEXANDER 3,445.32 07/10/20 RENNER, MICHAEL 3,114.40 609,134.12 Packet Page Number 96 of 207 G1, Attachments 276.46 500.00 G2 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Call for Special Meeting to Canvass 2020 Primary Election Results Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The city council as the canvassing board shall canvass the results of the August 11, 2020 Primary Election. The canvassing must be conducted before the next scheduled council meeting. Thus, the council is required to call for a special meeting for the purpose of canvassing the election results as city council positions were included on the Primary ballot for Maplewood. Recommended Action: Motion to call a special meeting of the city council for Friday, August 14, 2020 at 4:00 p.m. via teleconference for the purpose of canvassing the August 11, 2020 Primary Election results. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. State Statute 205.065 subd. 5 requires that the canvassing board convene on the second or third day after the primary to canvass the election results. Background The governing body of a city conducting any election shall act as the canvassing board, canvass the returns, and declare the results of an election. The two candidates for each office who receive the highest number of votes, or a number of candidates equal to twice the number of individuals to be elected to the office, who receive the highest number of votes, shall be the nominees for the office named. At the special meeting, the candidates receiving the most votes for each of the offices shall be certified to the City Clerk by resolution to be placed on the November 3, 2020 State General Election ballot without partisan designation. Attachments None PC Packet Page Number 97 of 207 G3 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Accela Software Subscription Renewal Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: Accela is the primary application used by our Community Development department and Licensing division. The renewal of this subscription ensures they continue to have access to the application to perform their duties. Recommended Action: Motion to approve the renewal and payment of the annual Accela software subscription. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $56,672.55. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. As stated above, the timely renewal of the Accela software subscription ensures that the application remains available to staff. Background The City has chosen Accela to replace many of the core functions that have historically been done through Eden Systems. Community Development, Licensing, Public Works and others all have users that perform work with Accela. Accela utilizes a subscription licensing model and this item is to approve the 2020 — 2021 subscription for staff. Attachments 1. Accela renewal order form Packet Page Number 98 of 207 Accela 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 RENEWAL ORDER FORM Address Information Bill To: City of Maplewood 1830 E County Rd., B East Maplewood, Minnesota 55109 United States Billing Contact: Mychal Fowlds Billing Phone: (651)249-2923 Billing Email: mychal.fowlds@maplewoodmn.gov Services G3, Attachment 1 Proposed by: Becky O'Brien Contact Phone: (925) 359-3334 Contact Email: robrien@accela.com Quote ID: Q-19746 Valid Through: 09/21/2020 Currency: USD Ship To: City of Maplewood 1830 E County Rd., B East Maplewood, Minnesota 55109 United States Services Start Date End Date Term Unit Price Quantity Total Price (Mths) Accela Civic Platform Silver - Subscription 09/22/2020 09/21/2021 12 $2,266.90 25.00 $56,672.55 User Accela Citizen Access - Subscription 09/22/2020 09/21/2021 12 $0.00 1.00 $0.00 Population Total $56,672.55 Renewal Terms / Information General Information Governing Agreement(s) This Order Form will be governed by the applicable terms and conditions. If those terms and conditions are non- existent, have expired or have otherwise been terminated, the following terms will govern as applicable, based on the Customer's purchase: www.accela.com/terms. -1- Accela Order Form opid:0-031228 PC Packet Page Number 99 of 207 G3, Attachment 1 Order Terms Order Start Date Unless otherwise specified in the Special Order Terms: Invoice Date • Software Licenses & Subscriptions start on the date of delivery by Accela; • Hosting and Support start on Accela's delivery of the software hosted and/or supported;. Order Duration Unless otherwise specified in the Special Order Terms: • Subscriptions continue from the Order Start Date through the number of months listed in this Order Special Payment Terms Form (or if not listed, twelve (12) months). Thereafter Subscriptions automatically renew annually as Purchase Order calculated from Order Start Date of Customer's first Subscription purchase. PO# • Any Software Licenses or Hardware are one-time, non-refundable purchases. must provide copy of the PO prior to invoice issuance. If no PO number provided prior to • Hosting and Support continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). • Professional Services continue for the duration as outlined in the applicable Statement of Work, Exhibit or the Governing Agreement, as applicable. Special Order Terms This Order Form replaces all previous order forms for the terms listed above and will govern the Software, Maintenance, and/or Services items listed on Page 2 of this Order Form. • In the event of an inconsistency between this Order Form, any governing agreement, purchase order, or invoice, the Order Form shall govern as it pertains to this transaction. • For Software Licenses, Accela may terminate this Order Form in the event the Software is phased out across Accela's customer base. In such event, Accela will provide Customer sufficient advance notice and the parties will mutually agree to a migration plan for converting Customer to another Accela generally -available offering with comparable functionality. Payment Terms Currency USD Invoice Date Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total $ above will be issued on the Order Start Date. Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all payments are due on the Invoice Date and payable net 30 days. Special Payment Terms None unless otherwise specified in this section. Purchase Order If Customer requires PO number on invoices, it must be provided to the right and Customer PO# must provide copy of the PO prior to invoice issuance. If no PO number provided prior to invoice issuance date, invoices issued on this Order Form will be valid without a PO reference. -2- Accela Order Form Packet Page Number 100 of 207 opid:0-031228 G3, Attachment 1 Accela Customer By: (Signature) By: (Signature) (Print Name) (Print Name) Its: (Title) Its: (Title) Dated: (Month, Day, Year) Dated: (Month, Day, Year) -3- Accela Order Form opid:0-031228 PC Packet Page Number 101 of 207 REPORT TO: REPORT FROM PRESENTER: AGENDA ITEM: Action Requested: Form of Action: Policy Issue: G4 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 Melinda Coleman, City Manager Steven Love, Public Works Director / City Engineer Mychal Fowlds, IT Director Steven Love Cartegraph Software License Renewal ✓ Motion ❑ Discussion ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation The City utilizes a software program called Cartegraph for the management, inspection, and issue tracking of the City's infrastructure assets. The City Council will consider approving the renewal of the Cartegraph software license for a period of three years. Recommended Action: Motion to approve the renewal of the Cartegraph software license for a period of three years. Fiscal Impact: Is There a Fiscal Impact- ❑ No ✓ Yes, the true or estimated cost is $50,376.56 (year one), $51,384.08 (year two), and $52,411.77 (year three) Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The Cartegraph software helps the City manage a number of infrastructure assets. The cost for the renewal will be distributed evenly across the Enterprise Funds tied to these assets. This includes the Environmental Utility Fund, Sanitary Sewer Fund, W.A.C. Fund, Street Revitalization Fund, and the Street Light Fund. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The City utilizes the Cartegraph software to manage Maplewood's infrastructure assets. This includes the tracking of locations, conditions, maintenance costs, inspections, and issues reported by property owners. Background The City of Maplewood is responsible for maintaining infrastructure assets ranging from roads, sanitary sewer, storm sewer, street signs, street lights, walks, trails, parks, playgrounds, and municipal buildings. City staff utilizes a software program called Cartegraph to track the asset's condition, perform inspections, plan for proactive maintenance or replacement activities, track Packet Page Number 102 of 207 G4 issues reported by property owners, and to make the best use of the City's resources. The Cartegraph system is integrated into the City's GIS system and all asset locations are mapped. Cartegraph provided the City a three year quote for continued use of the Cartegraph software. The following is a list of the annual costs for the Cartegraph program (see attached quote for additional information): • Year 1 - $50,376.56 • Year 2 - $51,384.08 • Year 3 - $52,411.77 Each year the annual costs will be distributed evenly over the following Enterprise Funds: • Street Revitailzation Fund (20%) • Sanitary Sewer Fund (20%) • Street Light Fund (20%) • W.A.C. Fund (20%) • Environmental Utility Fund (20%) City staff recommends the City Council approve the renewal of the Cartegraph software license for a period of three years. Attachments Cartegraph Software and Services Budgetary Quote PC Packet Page Number 103 of 207 G4, Attachment 1 Cartegraph City of Maplewood Cartegraph Software and Services Budgetary Quote Quote: PA -2061 Date: 7/14/2020 Cartegraph Systems LLC 3600 Digital Drive Dubuque, IA 52003 cartegraph.com 800 688.2656 563 556.8120 Fax 563 556.8149 Packet Page Number 104 of 207 City of Maplewood, MN 1 7/14/2020 Software and Services Budgetary Quote G4, Attachment 1 Cartegraph Cartegraph is pleased to present this Budgetary Quote for the implementation of world class technology solutions in your organization. This Quote is made and entered into between City of Maplewood (hereinafter referred to as Customer or Licensee) whose address is noted below, and Cartegraph Systems LLC (hereinafter referred to as Cartegraph), 3600 Digital Drive, Dubuque, Iowa 52003. C911Mto] A1:1W 1111 1[y 110MIAMI1111OWWO City of Maplewood City of Maplewood 1830 County Road B East 1830 County Road B East Maplewood, MN Maplewood, MN 55109 55109 Scope of Project Cartegraph Field Services The fee for Service Implementation Services as listed in the Investment Summary are specific Cartegraph services which will be delivered to the Customer based on the descriptions below. Cartegraph Support As part of Customer's subscription to access to and use of the Cartegraph Solutions, Customer will receive: I. SUPPORT SERVICES Campus - www.cartegraph.com/campus Page 2 PC Packet Page Number 105 of 207 City of Maplewood, MN 1 7/14/2020 G4, Attachment 1 Cartegraph Our User Assistance area is a convenient and easily -shareable resource designed to help you and your co-workers better understand the functions and capabilities of your Cartegraph Solutions. Instantly access user tips, step-by- step guides, videos, and more. 2. Dedicated, Unlimited, Toll-free Phone Support - 877.647.3050 When questions need answers and difficulties arise, count on our industry- leading Support team to provide the guidance and assistance you need. Reach us as often as you need Monday -Friday, 7:00 am -7:00 pm CT. 3. Secure, Live Remote Support If your challenge requires a more hands-on approach, we have the remote support tools to fix it. Let one of our Support Team members directly interact with your system to find a fast, effective solution. II. TRAINING & EDUCATION SERVICES 1. Convenient Online Resources All the information you need, one click away. Take advantage of online training opportunities, tutorial videos, upcoming event information, and more. 2. Customer Led User Groups Meet and network with similar Cartegraph users in your region. Customer led User Groups allow you to find out what other organizations are doing to get more from their Cartegraph solutions and services. III. RELEASES & UPGRADES 1. New Releases Be the first to know about all new Cartegraph releases, enhancements, and upgrades. 1. Your cloud -hosted site will be automatically upgraded by our System Consultants after the release is available. This way, you'll experience increased system performance while gaining timely access to the latest features and functionality. 2. For your on -Premises Installation, our Technical Consultants will work with your organization's IT staff to receive the latest software release in a timely manner. This way, you'll experience increased system performance while gaining prompt access to the latest features and functionality 2. Hot Fixes If an issue is determined to be a defect and falls outside the standard release cycle, Cartegraph will issue a hot fix and provide application specialists with detailed levels of product knowledge to work with you in achieving a timely and effective resolution Cartegraph will provide the Support Services only to Customer, provided that Cartegraph reserves the right to contact any third party as necessary to facilitate the delivery of Page 3 Packet Page Number 106 of 207 City of Maplewood, MN 1 7/14/2020 G4, Attachment 1 Cartd'graph Support Services or other services relating to the Solutions. Said support applies only to the most current version of the product and the previous version in succession. All Support Services are dependent upon the use by Customer of the Solutions in accordance with Cartegraph's documentation and specifications. Cartegraph is under no obligation to modify the Solutions so that the modified Solutions would depart from Cartegraph's published documentation and specifications for such Solutions. Page 4 PC Packet Page Number 107 of 207 City of Maplewood, MN 1 7/14/2020 G4, Attachment 1 Carte'graph Investment Summary Cartegraph's proposed fees for this project are included in the summary below. Date: Quote Expiration Date: Quote No.: 7/14/2020 11/22/2019 Q-00072 Product OMS Plus Quantity Sanitary Sewer Price Facilities Quantity USD 11,025.22 Price Fleet Quantity Domain Price Parks & Quantity Recreation Quantity Domain 1.00 Price Packet Page Number 108 of 207 Year 1 Price Sanitary Sewer Quantity Domain 1.00 USD 11,025.22 Price Stormwater Quantity Domain 1.00 USD 4,562.16 Price Transportation Quantity Domain 1.00 USD 1,900.90 Price OMS Quantity Integration 1.00 Toolkit Price Packet Page Number 108 of 207 Year 1 Year 2 Year 3 1.00 1.00 1.00 USD 11,025.22 USD 11,245.72 USD 11,470.63 1.00 1.00 1.00 USD 4,562.16 USD 4,653.40 USD 4,746.47 1.00 1.00 1.00 USD 1,900.90 USD 1,938.92 USD 1,977.70 1.00 1.00 1.00 USD 1,900.90 USD 1,938.92 USD 1,977.70 1.00 1.00 1.00 USD 4,562.16 USD 4,653.40 USD 4,746.47 1.00 1.00 1.00 USD 4,562.16 USD 4,653.40 USD 4,746.47 1.00 1.00 1.00 USD 3,421.62 USD 3,490.05 USD 3,559.85 1.00 1.00 1.00 USD 1,140.54 USD 1,163.35 USD 1,186.62 Page 5 G4, Attachment 1 City of Maplewood, MN 1 7/14/2020 Carte'graph Product Year 1 Year 2 Year 3 Asset Builder Quantity 1.00 1.00 1.00 Price USD 760.36 USD 775.57 USD 791.08 Internal Quantity 1.00 1.00 1.00 Requests Price USD 0.00 USD 0.00 USD 0.00 Scenario Quantity 1.00 1.00 1.00 Builder Price USD 1,140.54 USD 1,163.35 USD 1,186.62 OMS User Quantity 50.00 50.00 50.00 Price USD 14,400.00 USD 14,688.00 USD 14,981.76 Systems Quantity 1.00 1.00 1.00 Integration Support Price USD 1,000.00 USD 1,020.00 USD 1,040.40 TOTAL: USD 50,376.56 USD 51,384.08 USD 52,411.77 Page 6 PC Packet Page Number 109 of 207 G5 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator Mike Sable, Assistant City Manager/ HR Director PRESENTER: Mike Sable, Assistant City Manager/ HR Director AGENDA ITEM: Strategic Plan Update for Second Quarter 2020 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Attached is a progress update on the status of the City's Strategic Plan for the second quarter of 2020, using the Executive Report compiled through Envisio. Recommended Action: Motion to accept the Strategic Plan Update for Second Quarter of 2020. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is NA Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: NA Strategic Plan Relevance: •� Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The executive report on the Strategic Plan includes all six strategic priorities. Background Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The Mayor and City Council, along with the City Manager and Senior Management, embarked on a systematic process for moving toward a vision in a manner that involves the development and Packet Page Number 110 of 207 G5 prioritization of strategic goals along with performance measures and measurable strategies and objectives. Effective strategic planning articulates not only where an organization is going and the actions needed to make progress, but also how it will know if it is successful. The City is continuing to work with Envisio, a software company that implements a web -based solution, to align employees with the strategic plan and performance measures to accomplish organizational outcomes. There are many measures marked as having either "Some Disruption" or "Major Disruption". The majority of these are because of COVID-19 and the resulting changes in our work in our efforts to flatten the curve. Attached is a Disruptions Report highlighting all of the disruptions the City is experiencing. Attachments 1. Strategic Plan Update for Second Quarter of 2020 2. Disruptions Report PC Packet Page Number 111 of 207 G5, Attachment 1 " I ;,. :" Maplewood rl Strategic Plan Update - Second Quarter 2020 Report Created On: Jul 22, 2020 Packet Page Number 112 of 207 Page 1 0 Strategic Priority Overall Summary rA of Status 23 Key Outcome Performance Measure On Track Some Disruption • Major Disruption • Upcoming • Completed Bio 57.41 15.74 8.33 3.7 14.81 G5, Attachment 1 1: Action Initiative r50% Progress 0 100 Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The Mayor and City Council, along with the City Manager and Senior Management, embarked on a systematic process for moving toward a vision in a manner that involves the development and prioritization of strategic goals along with performance measures and measurable strategies and objectives. Effective strategic planning articulates not only where an organization is going and the actions needed to make progress, but also how it will know if it is successful. Staff spent many hours in late 2018 making revisions to the entire plan for 2019. One of our goals is to have the plan use more measurable items to tell our story. Another goal is to have the plan include more cross - departmental initiatives. The revised Strategic Plan consists of six strategic priorities, a series of Key Outcomes and Performance Measures, which describe desired outcomes and performance success factors. Staff is meeting quarterly with all departments to evaluate and improve their plan elements. Report Legend t—X1 No Update Overdue Priority PC Packet Page Number 113 of 207 Page 2 G5, Attachment 1 Strategic Priority 11M. Community Inclusiveness: Create a city where everyone is valued and respected, and celebrate our % # strengths as a diverse multi -cultural, multi-lingual community. We recognize that our different On Track 28.57 6 perspectives and experiences that bind us together make us stronger. Some Disruption 19.05 4 10 Major Disruption 28.57 6 Upcoming 19.05 4 40 Completed 4.76 1 Key Outcome 1.1 Maplewood is a welcoming community where residents are accepted and engaged. % # On Track 50.0 1 Some Disruption 50.0 1 Performance Measure 1.1.1 - .. 70% of residents view Maplewood as an open and accepting community. % # On Track 50.0 1 Some Disruption 50.0 1 Updated on Jul 20, 2020 20:23:15 Determining best approach for National Citizen Survey for Fall 2020 Key Outcome 1.2 Employees are engaged in community outreach and are culturally aware % # On Track 16.67 1 Some Disruption 50.0 3 Upcoming 33.33 2 Performance Measure 1.2.1 80% of benefit earning employees will participate in City sponsored community events annually % # On Track 25.0 1 Some Disruption 50.0 2 Upcoming 25.0 1 Updated on Jul 20, 2020 21:41:32 There are no upcoming community events scheduled for staff to attend, they have been cancelled due to COVID-19. Packet Page Number 114 of 207 Page 3 G5, Attachment 1 Performance Measure 1.2.1 > KPI Benefit earning employees participating in City sponsored community events annually Last Update: Jul 21, 2020 19:24:47 75 50 v a 0 v 0" 5 7 25 53 35 19 0 1 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 • Actual Performance Measure 1.2.2 80% of benefit earning employees will participate in cultural awareness / diversity training % # Some Disruption 50.0 1 Upcoming 50.0 1 Updated on Jul 20, 2020 21:41:52 In-person training and development has been stopped. Staff looking at online versions of Diversity and Inclusion training. Key Outcome 1.3 The demographics of the organization reflect the community and its needs Performance Measure 1.3.1 Increase the percentage of employees of color among City staff by 2% per year Updated on Jul 20, 2020 21:43:14 Of the most recent 8 hires, 5 have been employees of color. On Track 80.0 4 40 Completed 20.0 1 On Track Completed 80.0 4 20.0 1 PC Packet Page Number 115 of 207 Page 4 Performance Measure 1.3.1 > KPI Percentage of employees of color Last Update: Jul 20, 2020 21:42:10 20 15 10 1413 1 0.7 11 1 1 .41 1 2.3 5 9.8 0 2016 2017 2018 2019 2020 2020 19 Actual Key Outcome 1.4 • .. City services and facilities are accessible to our diverse community G5, Attachment 1 Number of hires / number of persons of color hired Percent of New Hires - All Employees Last Update: Jan 17, 2020 15:08:04 Percent of New Hires -All Employees 90% 82% S09A 75% 70% 60% 50% 40% 30% 20% 10°% 0% 2017 18% ■ 2018 ■'.Caucasian ■Non-Causasian 0 Upcoming Performance Measure 1.4.1 - Each City department or division will evaluate two (2) existing departmental programs, facilities and/or essential operations, through the lens of equity, to ensure that delivery of public services are fair and Upcoming equitable. 25% 2019 100.0 2 100.0 2 Updated on Jul 15, 2020 21:48:47 Staff and our City Consultant have developed a pedestrian crossing policy. As part of this policy a priority is given towards Environmental Justice populations when deciding application of the policy, funding of projects, and application of safety measures. City staff also reviewed and revised the City's assessment policy to ensure the City is following the process per state statutes. A key part of the assessment policy is for it applied equally to all property owners. Key Outcome 1.5 Parks & Recreation programs that embrace diversity, celebrate arts and culture, value health and wellness, and promote stewardship of the environment. Performance Measure 1.5.1 Provide at least 175 environmental education programs annually. 0 Major Disruption 0 Major Disruption 100.0 6 100.0 2 Packet Page Number 116 of 207 Page 5 G5, Attachment 1 Updated on Jul 15, 2020 22:13:46 Nature Center staff have conducted 89 environmental education programs from January through March 13. On March 13, 2020, the city shut down due to the COVID-19 pandemic. The naturalists subsequently cancelled, or rescheduled most programs and began adapting some programs for online viewing. Six videos were created in March through May by the communications team. 3 featured the nature center's live animals, and others featured, birds, evening frog sounds and turtles. A last video was done to promote 50 Pond Activity Kits which were given away via curbside pick-up- COVID safe. Each kit featured 2 nets, 2 containers, 2 magnifying boxes and 2 keys to pond organisms in a drawstring back pack. At least 2 more activity kits were planned for summer; but then staff naturalists got laid off. Approximately 7 adult programs were adapted and offered as webinars to over 500 adults. These included many classes prepared for the Pollinators by the Yard Grant, which was awarded to the city , but then rescinded by the city due to lack of knowledgeable staff, after naturalists got laid off. Performance Measure 1.5.1 > KPI # of programs Last Update: Jul 21, 2020 20:44:59 200 # of participants Last Update: Jul 21, 2020 20:45:53 4000 v E 2000 3�3 E 100 2,36-s 1 ,635 1 ,742 95 gg 0 1 104 493 0 C` a� • Actual Actual Target: 175 1 Milestone Date: Dec 31, 2019 Performance Measure 1.5.2 Increase youth scholarship utilization by 10% by December 31, 2020. % # 0 Major Disruption 100.0 2 Updated on Jul 01, 2020 16:46:04 Due to COVID-19 program cancellations, no youth scholarships have been requested or awarded. PC Packet Page Number 117 of 207 Page 6 Performance Measure 1.5.2 > KPI # of youth receiving scholarships Last Update: Jul 01, 2020 16:43:00 15 10 v E 5 7r 1 �j 44 6 6 y7 yii 7 5 Ci ■ ■ LJ ■ ■ ■ ■ 22 0 Yr 1 '-0NO) ti°�° ti°�° ti°ti°ti°�° ti°�° ti°�° ti°�° C` a` ati f;? Actual Comment Due to COVID-19 program cancellations, no youth scholarships have been requested or rewarded. G5, Attachment 1 Annual Youth Scholarship Recipients Last Update: Jul 01, 2020 16:44:29 60 48 48 40 v E 48 20 If] 43 41.25 41.2 2015 2016 2017 2018 2019 Actual t Average Comment Due to COVID-19 program cancellations, no youth scholarships have been requested or awarded. Performance Measure 1.5.3 Increase activities for actively aging adults by 30% in 2020. Updated on Jul 21, 2020 19:05:05 All older adult programs cancelled due to Covid-19 • State orders to shelter at home and closure of venues in mid March. Packet Page Number 118 of 207 0 Major Disruption 100.0 2 Page 7 Performance Measure 1.5.3 > KPI # of daytrips and classes Last Update: Jul 21, 2020 19:05:45 40 v E 20 11 $ 7 • Actual Target 30.0 Strategic Priority 2 G5, Attachment 1 # of participants Last Update: Jul 21, 2020 19:06:07 150 100 v E 50 9s 55 55 611, 64 0 2019 2019 2019 2019 2020 2020 Actual Financial Sustainability: Maintain a positive financial position by balancing revenues and expenditures % # for operations, debt management, and capital investments. Provide quality city services at a level that 0 On Track 90.0 9 reflects community values and that are supported by available resources • Completed 10.0 1 Key Outcome 2.1 - .. Credit Quality % # On Track 80.0 4 Achieve highest possible level of credit quality in the bond market Completed 20.0 1 Performance Measure 2.1.1 w Maintain Excellent Bond Rating of AA+ with S & P Updated on Jul 06, 2020 13:47:21 AA+ rating was affirmed for the 2020B issuance. On Track 66.67 2 40 Completed 33.33 1 PC Packet Page Number 119 of 207 Page 8 Performance Measure 2.1.1 > KPI S&P Bond Rating S&P Bond Rating Last Update: Jul 21, 2020 17:55:42 2017 2019 2019 2020 Ali+ ISA+ AA- AA+ Performance Measure 2.1.2 • .. , Maintain S & P rating of "very strong management" under S&P's financial management assessment methodology. Updated on Jul 06, 2020 13:47:50 Very strong management score was upheld for the 2020B issuance. Performance Measure 2.1.2 > KPI S&P Management Score Last Update: Jul 21, 2020 17:57:06 S&P Management Score 2=7 2018 Very Strong 2019 Very Strong 2020 Very Strong Strong Key Outcome 2.2 • .. Maintain an investment strategy that maximizes yield without compromising safety, liquidity and diversity. Performance Measure 2.2.1 Maintain average annual rate of return on investments above the 1 -year treasury yield rate. Updated on Jul 06, 2020 13:48:44 We are still maintaining this benchmark, although portfolio yields are dropping. Packet Page Number 120 of 207 G5, Attachment 1 On Track 100.0 2 0 On Track 100.0 1 On Track 100.0 1 Page 9 Performance Measure 2.2.1 > KPI Interest Rate Yield 1.013% 1 ik� Last Update: Jul 21, 2020 18:10:30 1.[10% 04,w% OAA Key Outcome 2.3 Hvnchmari Interest Rate Yield .at Def ember 31 + ) Year Ire*aewq + Prertfa W-? YTM 4x+[4AI 1.1 L G5, Attachment 1 2017 1018 2019 2020 Estimated Strategically manage the debt portfolio in a manner that balances long-term financial sustainability with % # community needs. On Track 100.0 2 Performance Measure 2.3.1 Debt/Capita ratio is no higher than $1,500 % # On Track 100.0 1 Updated on Jul 06, 2020 13:49:17 We continue to meet this measure after the 2020B issuance. PC Packet Page Number 121 of 207 age 10 Performance Measure 2.3.1 > KPI Debt Per Capita SI.&X S1, Flzn 1.:7 51.:1 Last Update: Jul 21, 2020 18:10:54 ,r.,u5 S4�' S� OC Debt Per Caprta $1,705 X1,533 1,331 2016 201.7 2.013 2013 Performance Measure 2.3.2 S & P rating of at least "adequate" on Debt and Contingent Liability measure Updated on Jul 06, 2020 13:49:37 We are working toward this goal and expect to meet it by the end of the 5 -year CIP period. Performance Measure 2.3.2 > KPI S&P Debt and Contingent Liability Score S&P Debt and Contingent Liability Score Last Update: Jul 21, 2020 18:11:19 2017 2018 2019 21320 Weak Weak Weak Weak G5, Attachment 1 2020 On Track 100.0 1 Key Outcome 2.4 Develop an annual budget that meets community needs and is alignment with the strategic plan and City financial policies. 0 on Track Performance Measure 2.4.1 Receive the GFOA Distinguished Budget Presentation Award Updated on Jul 06, 2020 13:50:24 Packet Page Number 122 of 207 100.0 2 Page 11 Received the award for the 2020 budget. Performance Measure 2.4.1 > KPI GFOA Distinguished Budget Award GFOA Distinguished Budget Award Last Update: Jul 21, 2020 18:12:09 2DIG 2017 2019 2019 Yes Yes yes Yes Performance Measure 2.4.2 Receive the GFOA Certificate of Achievement for Excellence in Financial Reporting Updated on Jul 06, 2020 13:50:47 We have submitted the 2019 CAFR for review. Performance Measure 2.4.2 > KPI GFOA Certificate of Achievement for CAFR Last Update: Jul 21, 2020 18:12:27 GFOA Certificate of Achievement for CAFR 2016 2DI.7 2018 20,19 Yes Yes Yes Submitted Performance Measure 2.4.3 Maintain budget to actual performance within 1 % of budgeted expenditures G5, Attachment 1 2020 Yes 9 On Track 100.0 2 Updated on Jul 06, 2020 13:52:04 Total expenditures were 96.1% of budget for 2019. We are encouraging strict adherence to budget in 2020. There will be some emergency costs, which could impact the budget performance, however these costs will be covered by state and federal Coronavirus grants and aid. PC Packet Page Number 123 of 207 age 12 G5, Attachment 1 Performance Measure 2.4.3 > KPI Budget to Actual Estimated General Fund Budget to Actual performance on an annual basis Action Initiative 2.4.3.1 Develop budget with adequate contingency and flexibility Fund Balance Total Expenditures- General Fund 55.x0'6 5 a.Od'6 �49A9% 45.D0'% 43.53% 43.48 Last Update: Jul 21, 2020 18:16:46 4a. Da'6 40.47% 35.Oa'6 12/31/2016 12/31/2017 12/31/2018 12/31/2019 �%ofTotal Expenditures Min Target41,67?� 1 1 Max Target5G,GOrY. Comment Good performance in 2019. Packet Page Number 124 of 207 Page 13 %of Budget to Actual Expenditures General Fund 99.50''6 99.00' 99. .50% 97.5-896 97.50' 97.2096 Last Update: Jul 21, 2020 18:13:18 97.00'b 96.50'b 96.DQ'b 95.12% 95.50' 95.DO'b 94.5a°'e 2017 2018 2019 2D2D Estimated General Fund Budget to Actual performance on an annual basis Action Initiative 2.4.3.1 Develop budget with adequate contingency and flexibility Fund Balance Total Expenditures- General Fund 55.x0'6 5 a.Od'6 �49A9% 45.D0'% 43.53% 43.48 Last Update: Jul 21, 2020 18:16:46 4a. Da'6 40.47% 35.Oa'6 12/31/2016 12/31/2017 12/31/2018 12/31/2019 �%ofTotal Expenditures Min Target41,67?� 1 1 Max Target5G,GOrY. Comment Good performance in 2019. Packet Page Number 124 of 207 Page 13 G5, Attachment 1 Strategic Priority 3 =_ , Infrastructure & Asset Management: Provide safe, efficient, sustainable, cost-effective, and well- % # maintained roads and transportation systems. Build, maintain, and manage capital assets to preserve On Track 61.11 11 long-term investment and ensure uninterrupted support services. Some Disruption 33.33 6 40 Completed 5.56 1 Key Outcome 3.1 1 Capital assets (buildings, grounds and equipment) shall be maintained at a sustainable level that will protect the City's investment. Performance Measure 3.1.1 • .. , Ensure sanitary sewer system is maintained by inspecting and cleaning mains each year. Updated on Jul 08, 2020 18:11:31 Staff is currently on track to complete the annual cleaning of 1/3 of sanitary sewer mains. Performance Measure 3.1.1 > KPI Sanitary sewer main cleaned annually (thousand feet) Last Update: Jun 30, 2020 15:17:51 400 300 284.7 279.31 266.25 274.92 276.68 v ..w242-:1�� _ v T 200 324.29 309.64 285.47 Y268.54 242.1 111M°P 227.05 100 7 0 2014 2015 2016 2017 2018 2019 Actual t Average Target: 272.77 1 Milestone Date: Dec 31, 2019 On Track 66.67 2 Some Disruption 33.33 1 On Track 100.0 2 Sanitary sewer main inspected annually (thousand feet) Last Update: Feb 04, 2020 21:19:08 75 v 50 25 0 Performance Measure 3.1.2 Maintain a Net Investment in Capital Assets/Total Net Position Ratio of at least 80% Updated on Jul 06, 2020 14:00:27 3 29.98 26.43 lmw_u 2016 2018 Actual t Average Some Disruption 2020 100.0 1 PC Packet Page Number 125 of 207 age 14 G5, Attachment 1 The % of net investment in capital assets to total net position increased from the prior year from 80.87% to 82.05%. This is a sign that the City is improving its investment in infrastructure. Performance Measure 3.1.2 > KPI % of Budget to Actual Expenditures General Fund 90.00',% 88.00% 80.00 84.09% Last Update: Jul 21, 2020 18:24:26 82.09 80.00 78.00; 76.00% Net. Investment in Capital Assets/Total Net Position 98.56% 2015 2015 2017 2018 Performance Measure 3.1.3 Enter 100% of facilities into asset management software for tracking Updated on Jul 08, 2020 18:12:10 Staff has entered 100% of facilities into Cartegraph. Performance Measure 3.1.4 6% 2[19 Annually inspect 100% of stormwater BMPs and clean as needed. Updated on Jul 22, 2020 16:23:56 Staff has inspected 100% of the 161 structures and are currently cleaning structures that have been identified as needing cleaning from the inspections. Key Outcome 3.2 Local City roads managed to provide a high quality transportation system. Packet Page Number 126 of 207 On Track 100.0 4 Page 15 G5, Attachment 1 Performance Measure 3.2.1 - .. 70% of all roads will have a PCI (Pavement Condition Index) of a minimum of 70 % # On Track 100.0 4 Updated on Jul 16, 2020 21:54:47 City Staff have been performing street ratings on the 1/3 of our streets designated for rating in 2020. Significant progress has also been made towards implementing the 2020 Street Improvement Projects, which will are currently under construction. These improvement projects represent an investment into maintaining a high-quality street system in Maplewood. Performance Measure 3.2.1 > KPI % of Lane Miles with a PCI rating over 70 Last Update: Apr 20, 2020 16:11:13 0 75 58,8 59.55 60.43 40 rd 50 v a 58.8 60.3 62.2 25 7 2017 2018 Actual t Average Target 70.0 2019 PC Packet Page Number 127 of 207 age 16 Miles of Street Improved Annually Action Initiative 3.2.1.1 Improve 3.5 miles of road reconstruction/rehabilitation projects each year Last Update: Dec 23, 2019 15:07:13 6 4 3.2 3.3 3:53 �..� C) 2 q 4.3 3.2 3.4 0 2016 2017 2018 2019 Actual t Average Target 3.5 G5, Attachment 1 # of Road Complaints Action Initiative 3.2.1.4 Track all resident concerns/complaints about road conditions in Cartegraph. Last Update: Jul 08, 2020 17:25:06 20 10 15 16 10 0 Actual Performance Measure 3.2.2 City roads plowed to full width within 8 hours after snow has stopped falling for 90% of all average snow events (3-6 inches) Updated on Jul 08, 2020 18:13:04 There is no update at this time. Key Outcome 3.3 Natural Resources are managed to ensure high ecological quality and long-term sustainability. % # On Track 80.0 4 Some Disruption 20.0 1 Performance Measure 3.3.1 100% of development/redevelopment projects will meet the City storm water quality requirements % # On Track 66.67 2 Some Disruption 33.33 1 Updated on Jul 16, 2020 21:56:05 To date, five development projects have been proposed that required an engineering review. All three of these proposals have been reviewed to ensure they meet the City's storm water quality requirements. Packet Page Number 128 of 207 Page 17 G5, Attachment 1 Performance Measure 3.3.2 Active management of a minimum of 8 natural areas per year Updated on Jul 06, 2020 15:40:11 Prairie management and invasive species control has been completed at Prairie Farm Preserve, Jim's Prairie, Priory Preserve, and Maplewood Nature Center. There were no spring prescribed burns or group volunteer activities due to COVID-19. Performance Measure 3.3.3 =_ � � M. Removal of 100 % of park and boulevard ash trees that are dead or have confirmed Emerald Ash Borer % # and work towards replacement of the tree canopy. I on Track 100.0 2 Updated on Jul 06, 2020 15:43:16 In February and March, 87 ash trees were removed that had confirmed EAB or were suspicious. In total, 125 ash trees were marked, but removals were delayed until February due to the purchase of the bucket truck. Removal of the remaining 38 trees will resume this fall. Ash stumps are currently being ground, and letters to residents about replanting in fall 2020 will go out soon. Performance Measure 3.3.3 > KPI # of trees removed Last Update: Apr 01, 2020 14:50:57 200 150 v v 100 160 118 50 87 0 —i 1— Jan '19 Jul '19 Jan '20 0 Actual Comment Dec 2018 -Mar 2019 removals completed and 100% of public ash with EAB were removed. April inspections will identify EAB trees for removal in winter 2019-2020. Key Outcome 3.4 City parks, trails and open spaces are well-maintained, accessible, and meet the changing needs of the community. % # On Track 16.67 1 Some Disruption 66.67 4 40 Completed 16.67 1 PC Packet Page Number 129 of 207 age 18 G5, Attachment 1 Performance Measure 3.4.1 • .. ���!` Implement a minimum of 1 recommendation from the 2015 Parks System Master Plan % # Some Disruption 50.0 1 Completed 50.0 1 Updated on Jul 08, 2020 17:21:03 Both the master planning process for Harvest Park and Goodrich Park Improvements have been put on hold due to a directive from Council. Performance Measure 3.4.2 Maintain a rating system for playgrounds in Cartegraph Updated on Jul 08, 2020 17:22:06 Staff will be starting to do the 2020 playground inspections in the next month which will be added to Cartegraph for further analysis. Performance Measure 3.4.3 Maintain a 70% resident satisfaction rating with City's parks, trails and open spaces % # On Track 25.0 1 Some Disruption 75.0 3 Updated on Jul 08, 2020 17:23:51 Staff is working on rating systems for city owned parking lots, trails and turf. Due to Covid-19 and changes to the Parks and Recreation Department, the implementation of these rating systems are on hold but we are still doing research and figuring out the best way to use Cartegraph to implement our plans. We are working with the Communications Department to create resident surveys and to utilize social media to educate and inform the public about what is happening in our parks and open spaces. Performance Measure 3.4.4 Parking lots, trails and sidewalks cleared within 48 hours after street clearing operations are finished for 90% of all average snow events (3 — 6 inches) Updated on Jul 21, 2020 19:36:22 Staff met last fall to review our existing trail and sidewalk network and snow removal plan. Later in the fall of 2020 staff will meet again to review how last years plan went, how to add new sidewalk or trails constructed in 2020 to the work flow, and modify our plan for the coming winter. Strategic Priority 4 =1 — Integrated Communication: Create a long-term vision that reflects our community identity and % # effectively communicates a consistent, broad-based message and brand through a variety of mediums. on Track 70.0 7 Completed 30.0 3 Packet Page Number 130 of 207 Page 19 Key Outcome 4.1 • .. ' tl� A more informed and engaged community by proactively telling the City's story and establishing Maplewood as a regional leader. Performance Measure 4.1.1 • .. Increase social media engagement and on-line presence by an average of 3% in 2020. Updated on Jul 16, 2020 21:36:36 Big social media growth has slowed because of the cancelation of PR and NC programing Performance Measure 4.1.2 = Ensure at least 2 or more videos per month appear on the City of Maplewood's digital platforms Updated on Jul 21, 2020 19:37:23 This is happening.... but has slowed to 1-2 from a peak of three during our virtual programming. G5, Attachment 1 On Track Completed On Track Completed On Track Performance Measure 4.1.3 • .. ���� Ensure residents are informed on a wide variety of City news and initiatives in the areas of environmental education, Public Safety, Finance, Public Works, and Parks & Recreation at least 5 times per month. on Track 0 Completed 66.67 6 33.33 3 50.0 2 50.0 2 100.0 3 50.0 1 50.0 1 Updated on Jul 21, 2020 19:38:18 See prior report... We have been using most communications resources to keep the public informed on COVID changes, especially as it relates to DMV, Finance and changes in Parks & Recreation and Nature Center programming. Key Outcome 4.2 Retain and attract community members, businesses and visitors through a regional branding campaign. % # On Track 100.0 1 Performance Measure 4.2.1 Establish a new city branding by December 2020 Updated on Jul 21, 2020 19:38:59 Delayed because of COVID, budget challenges and the impending City election. On Track 100.0 1 PC Packet Page Number 131 of 207 age 20 G5, Attachment 1 Strategic Priority 5 IMM. Operational Effectiveness: Create a culture that is built on trust, conveys clearly identified goals and % # expectations, and is focused on the city's long-range mission and vision. Value organizational efficiencies On Track 51.28 20 which are based on performance measurement, accountability, and best practices. some Disruption 15.38 6 10 Major Disruption 7.69 3 40 Completed 25.64 10 Key Outcome 5.1 - .. Maintain a safe work environment and a healthy workforce. Performance Measure 5.1.1 The target for the annual Workers' Compensation Experience Modification Factor is 1.0 or less Updated on Jul 20, 2020 20:32:34 The current experience Mod Factor is 1.66 Performance Measure 5.1.1 > KPI Annual Workers' Compensation Experience Modification Factor is 1.0 or less Last Update: Apr 20, 2020 14:41:08 2 1.5 v E 1 E I 139 1.18 1.1 1.07 1.13 0.5 0 I 2012 2013 2014 2015 2016 Actual Target 1.0 On Track 57.14 4 Completed 42.86 3 uuuuuuuu�J On Track 100.0 3 MR 2017 2018 2019 2020 Performance Measure 5.1.2 - .. 11 - Increase employee wellness program participation by 2% per year to reach 80% by 2020 city-wide and at least 76% in each department. • on Track Completed Updated on Jul 20, 2020 20:26:47 Packet Page Number 132 of 207 25.0 1 75.0 3 Page 21 G5, Attachment 1 Action Initiative 5.1.2.1: Promote the benefits of participation and take steps towards improving employee well-being (50% completed) /Create a communications calendar to strategically promote the benefits of participation /Develop monthly/quarterly content related to the benefits of participation. Content could include internal resources, health plan resources; internal success stories and wellness events /Distribute content via the monthly newsletter, intranet and wellness agenda items at department meetings. Performance Measure 5.1.2 > KPI Employee wellness program participation Last Update: Apr 16, 2020 19:10:24 100 0 v 50 v v CL 7 76.57 77.13 Q4 2017 Q1 2018 Q3 2018 Q4 2018 Q1 2019 Q3 2019 Q4 2019 Q1 2020 Actual t Average Target 80.0 Key Outcome 5.2 - .. Recruitment and retention of talented and qualified workforce. % # 0 On Track 83.33 5 0 Completed 16.67 1 Performance Measure 5.2.1 - .. Full-time employee turnover rate will be 10% or less % # 0 On Track 80.0 4 0 Completed 20.0 1 Updated on Jul 20, 2020 20:26:26 Action Initiative 5.2.1.2: Review current employee recognition program and implement changes to enhance (60% completed) Plans for the annual recognition event for employees celebrating significant anniversaries during 2020 are proceeding. The Communications department is working with honorees and their supervisors on creating a video. Honorees will be given a certificate that they can redeem for a gift chosen from a website. PC Packet Page Number 133 of 207 age 22 G5, Attachment 1 Action Initiative 5.2.1.3: consider employee survey to solicit feedback from employees regarding compensation and benefits (75% completed) City has completed the Gallup Q12 Employee Engagement Survey in Q4 2019. While this was not specific to compensation and benefits; it does provide baseline measures for engagement and suggestions for improvement Action Initiative 5.2.1.4: Review current level of employee engagement. Implement new strategies to improve (70% completed) Completion of Gallup Q12 Survey and hosted 5 employee sessions to talk through outcomes. Next Step is Supervisor training on coaching and mentoring. Action Initiative 5.2.1.5: Review current shared values and organizational culture competencies in the performance review to ensure they align with desired culture. Need to also communicate to organization if there are changes. (80% completed) City has updated performance eval for supervisors Performance Measure 5.2.1 > KPI Employee Turn -Over Rate Last Update: Feb 03, 2020 21:06:09 20 15.3 15 u 10 8.7 7.9 v CL 5.3 5 0 2017 2018 2019 2020 -0v Actual Target 10.0 Comment 2016: This is the year when the YMCA assumed operations at the MCC. Many positions were eliminated. Performance Measure 5.2.2 - .. Average time to hire will be 80 days or less % # 0 On Track 100.0 1 Updated on Jul 20, 2020 20:25:59 Average time to hire is now 65 days Packet Page Number 134 of 207 Page 23 Performance Measure 5.2.2 > KPI Average time to hire will be 80 days or less Last Update: Jul 21, 2020 16:36:09 1 50 127.6 125 100 rt :1�8 75 X 53.6 50 25 79.05 75.6 80.3 79 G5, Attachment 1 r/I 76.41 Q3 2017 Q4 2017 Q1 2018 Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Actual t Average Target 80.0 Key Outcome 5.3 • .. - Provide timely response to resident needs and requests. % # 0 On Track 33.33 2 Some Disruption 33.33 2 0 Major Disruption 16.67 1 0 Completed 16.67 1 Performance Measure 5.3.1 1 �� 80% of complete commercial plans and permits reviewed within 30 days or less % # On Track 50.0 1 Completed 50.0 1 Updated on Jul 21, 2020 13:28:13 We are approaching a Go -Live date for Accela which will be able to track review times on permits. Accela is expected to go live by the end of August. The majority of commercial plans and permits continue to be reviewed in less that 30 days. Performance Measure 5.3.2 Respond to and verify code enforcement complaints in the City within 1 week of receipt % # On Track 50.0 1 Some Disruption 50.0 1 Updated on Jul 15, 2020 19:19:47 Our Neighborhood Preservation Specialist responds to complaints or reaches out to all complainants within one week of receipt. Many of the more complex code complaints take more than one week to completely close out. We will be rolling out software later this summer which will be able to better track response and compliance timelines. PC Packet Page Number 135 of 207 age 24 G5, Attachment 1 Performance Measure 5.3.3 Respond to maintenance requests in our parks and open spaces within 5 business days. % # Some Disruption 50.0 1 Major Disruption 50.0 1 Updated on Jul 08, 2020 17:24:35 We continue working towards improving our response times to maintenance requests in our Parks System by improving communication between staff and utilizing Cartegragh software to track issues and manage assets. Performance Measure 5.3.4 85% of completed field permit and facility rental applications are answered within 5 business days. Updated on Jul 21, 2020 20:17:25 We started issuing permits for field rentals after July 4. 100% of applications to date have been answered within 5 business days. Applications have been approx 25% of normal volume due to issues with COVID-19. We have eliminated permitting for tournaments and require each application to be accompanied by a COVID-19 preparedness/return to plan. Performance Measure 5.3.5 80% of Data Practice requests will be completed within 10 days Updated on Jul 02, 2020 17:09:05 The first and second quarters of 2020 each had 13 data requests by either data subject or the public. Even with different and difficult work situations due to the pandemic, the second quarter response time was not only similar to the first quarter but also well within the targeted 10 days. The ability to maintain the response times is largely due to electronic document management and technological ability to remain connected to city departments. Packet Page Number 136 of 207 Page 25 Performance Measure 5.3.5 > KPI Completion Time Last Update: Jul 02, 2020 16:49:29 15 T ITE L1 0 G5, Attachment 1 10 5.47 4.82 4.48 4.38 4.36 4.45 4.34 4.23 2.6 2.6 3.8 2.9 3.1 3.9 4.2 5.1 3.5 3.2 Q1 2018 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Actual t Average Target 10.0 Performance Measure 5.3.6 Respond, track and resolve/close 85% of all issues reported to Public Works within 2 weeks from the reported date Updated on Jul 08, 2020 18:08:49 2020 Total Reported Issues = 436 We are continuing to expand the number of areas utilizing Cartegraph to process and report issues. The goal is to have 85% of the reported issues closed within two weeks or less from the reporting date. Currently, we have 31 issues that remain open and have 78.8% of the reported issues closed within two weeks. PC Packet Page Number 137 of 207 age 26 G5, Attachment 1 Performance Measure 5.3.6 > KPI Respond, track and resolve/close 85% of all issues reported within 2 weeks from the reported date Last Update: Jul 08, 2020 18:10:28 100 85.2 90.6 92.4 91.8 92.24 92.93-91- 1 92.5 92.44-9,174q 90.29 0 v 5096 96 94 96.4 97.99 I'l a) �85 2 90 84.4 92 82.4 v CL 0 Q4 2017 Q1 2018 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 41 Actual t Average Target 85.0 Key Outcome 5.4 Practice Continuous Improvement (Best Practices in Employee Operations). % # 0 On Track 50.0 5 Some Disruption 40.0 4 Completed 10.0 1 Performance Measure 5.4.1 80% of licensed establishments will be inspected on an annual basis 0 On Track 100.0 1 Updated on Jul 15, 2020 19:20:24 The main driver during this reporting period continues to be COVID-19. Due to this virus, our enforcement staff has ensured all food establishments, loding establishments and pools are complying with the Governor's Executive Orders. These inspections have required multiple inspections with several locations to ensure continued compliance. Performance Measure 5.4.2 Ensure the percentage of IT helpdesk request Service Level Agreements met is 90% or above. % # Some Disruption 100.0 2 Updated on Jul 20, 2020 19:12:29 % of tickets closed within SLA are still well within our target for the year. We saw more tickets being delayed in April and May as IT staff continued to equip employees with the means to work from home and support them once there. Packet Page Number 138 of 207 Page 27 G5, Attachment 1 When we refer to SLA's we're talking about a service level agreement. In other words it's a commitment to our customers to have tickets completed within a predetermined amount of time. We have 4 priority levels each with a time frame assigned to them. Low - 5 business days, Normal - 3 business days, High - 8 hours and Emergency - 4 hours. When we talk about meeting our SLA's we are referring to resolving the ticket within the time frames above. Performance Measure 5.4.2 > KPI percentage of IT helpdesk request SLA's met is 90% or above Last Update: Jul 20, 2020 19:10:49 100 0 v Y 50 v v CL A 93.13 93.89 93.13 94!6'5 Jan '19 Apr '19 Jul '19 Oct '19 Jan '20 Apr '20 Actual t Average Target 90.0 Performance Measure 5.4.3 Maintain GreenStep Cities Step 5 status % # Some Disruption 50.0 1 40 Completed 50.0 1 Updated on Jul 15, 2020 19:21:47 The City continued to maintain its status of Step 5. PC Packet Page Number 139 of 207 age 28 Performance Measure 5.4.3 > KPI Maintain GreenStep Cities Step 5 status Last Update: Jul 21, 2020 20:14:21 7.5 5 v E 2.5 4 3., 0 2013 2014 2015 s 2016 Actual Target 5.0 G5, Attachment 1 �Ilr5 5 2017 2018 5 2019 Performance Measure 5.4.4 • ..MW( Decrease trash and increase recycling in the City's curbside residential solid waste program % # 0 On Track 50.0 1 Some Disruption 50.0 1 Updated on Jul 16, 2020 16:36:58 The City's trash and recycling contractor submit annual reports identifying the yearly increase or decrease in residential trash rates. The April update identified the 2019 yearly report figures which was submitted to the City in February 2020. Therefore, no new updates on the yearly trash and recycling rates. However, the City just completed its 2019 greenhouse gas assessment. The assessment identified that there was a 28 percent increase in compost being recycled. This data comes from the Ramsey County RETRAC tracking system. Packet Page Number 140 of 207 Page 29 Performance Measure 5.4.4 > KPI Annual Net Tons of Recycling Collected Last Update: Apr 20, 2020 21:09:19 Annual Net To ns of Recycling Collected 2°78.13 2379.18 2961.3 3 �-0 1e0B 1.00 o Sng3efamly 243.23 3125 _ zE ■ MUS-f—iq ■21317 0 M1 !201§ 31.23 32.— 2=.E5 eu=neae=a,��a,� G5, Attachment 1 Average Pounds of Recycling Collected Per Month Last Update: Apr 20, 2020 21:17:35 Average Pounds of Recycling Collected Per Month G V i ... _._.. _. ... _... _ ._.._. _.- k% an F 1215 9.42 .0_ N `_hg e `an Y Muni-farni} m2--17 c2 --IS "'x,2019 Performance Measure 5.4.5 Ensure the percentage of core application/infrastructure uptime is 99% or above % # 0 On Track 100.0 3 Updated on Jul 20, 2020 19:24:52 As more and more staff began to work from home we kept a close eye on our network utilization. IT staff was confident that the systems that had been put in place over the years could support this increase in remote connections and we were right. We have had no large scale outages for any systems or applications over the past 3 months. Key Outcome 5.5 [=,. Ensure a Safe and Secure Community through prevention and risk reduction programs. % # On Track 40.0 4 10 Major Disruption 20.0 2 40 Completed 40.0 4 Performance Measure 5.5.1 - .. ill Through prevention and enforcement efforts reduce targeted offenses by 10% and/or increase clearance % # rates by December 31, 2020 (measured on a five year average). Targeted offenses include crimes on Track 100.0 2 against person, auto theft and theft from auto. Updated on Jul 20, 2020 17:30:48 Quarter 2: April 1 - June 30, 2020 Calculations will be made with year-end data as the measurements are based off annual statistics. COVID-19 has impacted operations, but in a continued effort to help reduce crime: PC Packet Page Number 141 of 207 age 30 G5, Attachment 1 • Internal products and tools are continuing to be created and are being utilized thus increasing information sharing between department personnel, as well as with other law enforcement agencies and the public. • The public -facing community crime map website is available and being mentioned on social media to bring it to the larger community's attention, and officers have been reminded of its existence as a resource. • To assist with problem -solving efforts, 6 problem -solving strategies incorporating SARA models were created and logged in the 2nd quarter for a total of 18 year-to-date. 69 total SARA models were created and logged in 2019. • The officers in our Street Crimes Unit, our new Auto Theft Detective, and our Violent Crimes Detective are working collaboratively with street patrol officers as well as business partners and other stakeholders to successfully target hot spots and disorder. Performance Measure 5.5.1 > KPI Motor Vehicle Thefts Reported Last Update: Feb 03, 2020 22:11:35 200 177 v 1 51 153 151 156.5 0 1 47.67 ° 100 v 177 169 184 °IIII 141 143 v 17 u 2014 2015 2016 2017 2018 2019 ' Actual t Average Comment Based on 2014-2018 data, our 5 -year Motor Vehicle Theft average is 151 reports per year. In 2019, we took 184 motor vehicle theft reports, which is a 22% increase from the 5 -year average. Packet Page Number 142 of 207 Theft from Auto Reports Last Update: Feb 03, 2020 22:15:55 750 v `o a i 500 429.5 0 406377 374 398 398.6 E 584 2 250 N 406 348 36 8 470 401 4✓ v Y 0 2014 2015 2016 2017 2018 2019 h. Actual t Average Comment Based on 2014-2018 data, our 5 -year Theft from Auto average is 399 reports per year. In 2019, we took 584 theft from auto reports, which is a 47% increase from the 5 -year average. Page 31 G5, Attachment 1 Crimes Against Persons Offenses Last Update: Feb 03, 2020 22:23:56 Comment According to internal data, crimes against persons offenses (Homicide, Criminal Sexual Conduct, Robbery, and Assault) were down collectively 8% in 2019 compared to 2018, and were down 14% in 2019 compared to 2017. Performance Measure 5.5.2 Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time) for 90% of the % # incidents -� On Track 100.0 2 Updated on Jul 13, 2020 17:31:13 The fire department's response times have been consistent in Quarters 1 and 2 in 2020. The 90th percentile travel time has improved each quarter since we began reporting on this measure. Some response times improved as COVID-19 caused a decrease in 911 calls beginning in March 2020. Prior to the COVID-19 pandemic, the department was on pace to have a 5% call volume increase. As of the end of June, the department has experienced a 3% reduction in call volume. Although one could expect an increase due to the pandemic, the trend of decreased 911 utilization has been realized locally and nationally. We will continue to monitor the situation and will work to meet our goal of responding to all emergency incidents in 8 minutes or less travel time for 90% of the incidents. Part of accomplishing this goal will be the continued implementation of the operational review. PC Packet Page Number 143 of 207 age 32 1Y'° 2Yr% Offenses 2019 2018 2017 Crg Chg -iomicide 1 - - Criminal Sexual 48 55 52 T -13% T -8% Conduct robbery 28 35 39 T -20% T -28° F ssaul! 111 1" 127 T -2% T -13 a Total Violent Crime 187 2.04 218 T -8% T -14% Offenses Comment According to internal data, crimes against persons offenses (Homicide, Criminal Sexual Conduct, Robbery, and Assault) were down collectively 8% in 2019 compared to 2018, and were down 14% in 2019 compared to 2017. Performance Measure 5.5.2 Respond to all emergency (lights and siren) incidents in 8 minutes or less (travel time) for 90% of the % # incidents -� On Track 100.0 2 Updated on Jul 13, 2020 17:31:13 The fire department's response times have been consistent in Quarters 1 and 2 in 2020. The 90th percentile travel time has improved each quarter since we began reporting on this measure. Some response times improved as COVID-19 caused a decrease in 911 calls beginning in March 2020. Prior to the COVID-19 pandemic, the department was on pace to have a 5% call volume increase. As of the end of June, the department has experienced a 3% reduction in call volume. Although one could expect an increase due to the pandemic, the trend of decreased 911 utilization has been realized locally and nationally. We will continue to monitor the situation and will work to meet our goal of responding to all emergency incidents in 8 minutes or less travel time for 90% of the incidents. Part of accomplishing this goal will be the continued implementation of the operational review. PC Packet Page Number 143 of 207 age 32 G5, Attachment 1 Performance Measure 5.5.2 > KPI % of incidents where emergency response time is 8 minutes or less Last Update: Jul 09, 2020 12:41:14 100 84 85.67 86.11 86.75 87.13 87.33 Y 50 v 84 87.33 87 88.67 88.67 88.33 v CL 0 Q1 2019 Q2 2019 Q3 2019 Q4 2019 Q1 2020 Q2 2020 Actual t Average Target 90.0 Performance Measure 5.5.3 .. Reduce repeat utilization of the EMS system for targeted initiatives by 5% % # 0 Major Disruption 33.33 1 0 Completed 66.67 2 Updated on Jul 13, 2020 17:31:45 These projects are currently paused due to COVID-19 response. We will continue to develop the framework to implement, but we are not allocating resources to non -response activities at this time. Performance Measure 5.5.4 w Identify, establish and provide fire and EMS prevention programs % # 0 Major Disruption 33.33 1 0 Completed 66.67 2 Updated on Jul 13, 2020 17:35:28 The City of Maplewood formally received it's Heartsafe Designation as recognized by the Minnesota Department of Health in Q2 2020. The department will present the award along with recognition at a City Council Meeting once in person meetings resume. We have had some disruption in this measure as COVID-19 has prevented us from conducting large gatherings to further our fire and EMS prevention programs. We continue to work to improve existing programs and seek out additional community risk reduction opportunities that we will implement once it is safe to do so. We have also tasked staff with working on non-traditional methods to increase our community risk reduction efforts. The public safety social media team continues to focus on prevention in risk reduction each month during it's social media planning. Packet Page Number 144 of 207 Page 33 G5, Attachment 1 Performance Measure 5.5.5 Analyze crime, arrest and use of force data in a non -biased manner through the annual Enforcement Action Report. Updated on Jul 21, 2020 20:16:27 Quarter 1: January 1 - March 31, 2020 The 2019 report has been completed and is available on the city's/department's website (https://maplewoodmn.gov/1917/Annual-Reports). Strategic Priority 6 • .. ■ Targeted Redevelopment: Guide residential development by leveraging resources to expand the tax % # base but also create housing options that meets the diversity of the community. Promote commercial - On Track 81.82 9 development through the green building code and innovation that supports business growth. some Disruption 9.09 1 Completed 9.09 1 Key Outcome 6.1 - .. Facilitate Investment to Revitalize Neighborhoods % # " On Track 100.0 4 Performance Measure 6.1.1 • .. Encourage attractive residential and commercial development within the Gladstone neighborhood % # On Track 100.0 3 Updated on Jul 21, 2020 13:30:41 City continues to actively work on development projects in Gladstone. We are working with developers on former Moose Lodge, the funeral home property, and the vacant property south of The Shores of Lake Phalen. Performance Measure 6.1.2 Continue participation in the Rice — Larpenteur Alliance with City of Roseville and City of St. Paul. Updated on Jul 21, 2020 14:04:47 The permanent Rice-Larpenteur Alliance has been appointed and launched. Meetings have been online during the pandemic. The terms of the permanent Alliance positions are three years. The City will continue to participate in the executive and other committee assignments. The vision is to create a safe, engaging and inviting neighborhood center that includes common spaces, a high-quality pedestrian environment and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together. Performance Measure 6.1.3 Rezone 100% of properties designated for transit -oriented development (TOD) in the 2040 Comp Plan % # On Track 100.0 1 PC Packet Page Number 145 of 207 age 34 G5, Attachment 1 Updated on Jul 21, 2020 14:05:55 After delays related to COVID, staff has been working with the Planning Commission on developing a zoning district for the North End and making other required zoning amendments due to the adoption of the 2040 Comprehensive Plan. Key Outcome 6.2 01 Improve economic condition and appearance of the North End and ensure regional and community -wide % # needs are met through future planning and development. _� on Track 100.0 3 Performance Measure 6.2.1 Reduce the number of business vacancies by 10% in 3 to 5 years On Track 100.0 1 Updated on Jul 15, 2020 19:22:23 No updates since last period. Performance Measure 6.2.2 - . a Add 1 multi -family housing development to the North End within 3 to 5 years % # On Track 100.0 2 Updated on Jul 15, 2020 19:22:42 Staff and HKGi are creating TOD districts and other zoning updates. This work will continue throughout most of 2020. Key Outcome 6.3 Ensure there is a diversity of housing types to meet needs of all types of households. % # On Track 50.0 2 Some Disruption 25.0 1 40 Completed 25.0 1 Performance Measure 6.3.1 Work to incorporate the Met Council's goal of adding 510 affordable housing units by 2028 % # On Track 100.0 2 Updated on Jul 21, 2020 14:06:53 Strategic planning will continue throughout 2020 to identify the outcomes of each priority, and define roles and responsibilities. Packet Page Number 146 of 207 Page 35 G5, Attachment 1 Performance Measure 6.3.2 Inspect 20% of the City's rental housing units by the end of 2020 % Some Disruption 50.0 1 Completed 50.0 1 Updated on Jul 21, 2020 14:02:04 The two new employees started in May. The city has started receiving rental licensing applications for multi -family properties. The deadline for submission of applications is the beginning of August. After receiving complete applications, we will begin inspections of exterior, common areas, and vacant units. Due to the coronavirus pandemic, we will not be inspecting occupied units at this time. PC Packet Page Number 147 of 207 age 36 O N O N LQ 7 O C ON N i' CliN 0 O O D N N U O I6 +, d d 0-2 U m L O O N m a (0 of Packet Page Number 148 of 207 ru ru 7 M O N MO N O N O y O O M O 7 CU 7 O O 04 7 N (6 J N (6 J 04 7 04 7 w T w � O 3 � Q U 3 C 3 N O -C r 0 O � N -O N U N N N U p 16 Q N N C N N CU -C N O N U CU (6CU U Z U7 CUN U E a 7 w a 7 E ru N a O C N N E0 O -C CU O S > i J 4 J 01 >O > !Z p_ N t 'E OT C C _ O C N O U y Q to O C (6 Q to 7 C.0 C y OCI 0 d (6 0 E O O N N N tC LCU L -C N 0 C (n N d I 7 N N j N � � y Z v I E p � ' O i a Y 0 O 0 O O f C ru m a U_ r (6 !Z N C N � E i N > OCI U C N 16 N N � N N N Q 16 G5, Attachment 2 a PC Packet Page Number 149 of 207 G5, Attachment 2 N � CU o N O N O N � CU a O N a) O N O N O N a) O N 0 L O _ N 6 (O O 7 N M 7 7 N a) 7 J � N J 0 a) C m 2 QO -0O O X O y a) N _yUO- yoN OaOo0 C0w N N a) UE E 5NN O O U E > N C N -C O -NdO —E s> CNNTQ C 00 >0 o m6 ° O U 0) a) O O)O O N) 0 v O a) a) i0 ¢U0 i3 O y - N a 0 NN aN mQ 3 3 -0 O o N NOOO t Q .2E QUC NO E N ai a N O1 a) a CU s;N -0C-00 'O0 0m 0 -Ca)t CU yQUCC > Na� 7aC �J `C ) � Z�~o.mNN.. 0 m OUU U 30) .0 a E C i -C CU C-4 Q C a) N >� a) C 0) C ) > N N )O a O U a)NE > CNC� 0- '0 O 0m N t E O N C _0 a)O OH _0 t N N U) a) N C C d0- a) O " O 0 O t >O E O -C O6 6 m _ yO dd 0) -p In6 N aa0 O o > Za Q > Y Q LO i N Q .y -C Q CO .�a) a 0 0 0 (j o 0 0 0 o 02 Q U) t° o Q 0 Q o t;j N 0 (0 w u`, D D D Q. o D U) d N � N N d N N d O f0 O N 7 N R N 0) 0 O T O R N C O o Q R O0N E N U �6 T Q a) N N Q d— C C +0+ O .0. _C O Q .Q a) N 0) a) N .Q a) U3 C U C o o a a) E a) CO Q t a) Q In 0 O w a E a) N N U O N N N a) d > C O N (`) UN Z N N 00 >, N a) .� a) d' m T '6 a) N Q a) E N a) C C C a) O d d d o 2 �_ OC La) a) U N Q C O N O d Vl C 3 N CU 3 N a) 3 N a) 7 � Q_ 3 N a) N N M N = C- C C 0 N = C M Z E E E v R 7 Z 0 .. a a a Y U a PC Packet Page Number 149 of 207 Packet Page Number 150 G 207 G% Attachment 2 ; \ ( \ ( ( / / / \ \ Cc C § 2« C m kkk \ [ V; )74 n \\ -- m<U) \4/| )%S2! -� k®\_ >E0 ;�\// G{)m §eeG - - ±<<\e3 \\\� \// \}\0 \)\\// 2 / § (L /z- ¥ G) § f ® @ * _ U - �5 §]�«k( 0 _ $ a e : /) k / j \ .2 e _ E § / / k) ] \ / « « ] -] § - - R R S \/ �\ k �E 70 37 2 37 � 2 )f 2 § § � / } \ / { : E / / 2 § K \ ) \ / & 7 $ e G § 7 � = ) /{ ; \ G £« 7 ' ( - § -6 2$ M� - [ 5 j) 4 j\) 2 £m 22 £ ® \ $_ © \ e \ } / \� f E m ) § § \( ][ 2 E E w e 0 = 0 j j j § § n ƒ ] E E § : \� k� \{ m / ;� o E 0 § $ $ $ 7 (IL D L) / �e Packet Page Number 150 G 207 PC Packet Page Number 151 of 207 G5, Attachment 2 d ICU o N O N d � O N O N a N O N O N N O N O N U L6 W U O L6 7 N M J O 7 N M J N 7 7 N N C N N C > U) i 0) yN O C O M O T N C N N O 7 E > 7 C C N t N E CO N E O N O E Q y N T C U ? 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AD E O .5 U) N O aNN O 04 0 _iC U 0 O d U C N ` Y3di CO ) 0 -C O _ Q m Nm t �0E m 0 0E ) m tm QQo ol dN °md t NQu) aE )CO 00 E Eas O N O m 0 0 0 M M o M M � rmi o rmi o N o N O O y O Q y Q O 2 O N N O D D N O N (6 ~ E O O O O O U) U U N N N N d N d O) E O) O L O 2 L Q C 0 ,V _0 � O C a m O 2) _ N L U N > L Q m y a) C E ; w O) a) N -O rn 2 C C U OCCU O U 1- y O W d Q d y N Q a) w L y d N N ?i CU CL N O > U E N U N N C C -Ca) > 3 o N N -6 �' ( In Q r d N Q N N m G U)a) N a) -O E U 2 •^w N a) — p -2 U � .� rn d a) r d O U 7 V d y d d CU Lq C a) a) a) LO f0 a) a) Q a V w Q a M a V E U V R CO E U In U In 3 U) 3 N z E 7 ami z E E 0 7 a ani c a a Y W Packet Page Number 152 of 207 G5, Attachment 2 � a m O N N O N Q � N 7 N (6 J U N 01 O- N C N 7 t E y U U N O p O U C OC � N NN F � O 3 t 0O2 U N ~ ,— .— Q Q N Q Ncu U Q N q N '6 -p 0) Q Q N O N .0 N O CU J N 'U N E O N =i U C N aa)) T C t Q C E O N H p N N E 01 0 :5 U O C N N E cu E .� Q E Q N C U p O U 2 t d O N T U Q .O C t E n E .d. O N H N w (6 U N U 3 PC Packet Page Number 153 of 207 0 O O N o N 3 O O O Q N D N N fl - E E O O (n U y N N d 0) a O o a d y 7 O t � w O C. y a w � s A w O � O y m d N 4% 3 d C O t U E N N d N O D w 3 y U > Q d O _a t Of o c o y O N O M t 0 a) O Q O N N N 'O C 0- 0 O d z � N a 3 M f0 N O d EM 3 O C1 z O E Of 7 d O L p w J ani c a ° Q Y W v PC Packet Page Number 153 of 207 G6 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Maplewood Moose Lodge, 3033 Hazelwood Street North Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Maplewood Moose Lodge located at 3033 Hazelwood Street North is due for its annual review. Recommended Action: Motion to extend approval of the CUP for Maplewood Moose Lodge's proposed building to be located at 3033 Hazelwood Street North for one year. Fiscal Impact: Is There a Fiscal Impact- ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit for the construction of a new 5,000 -square foot Maplewood Moose Lodge club building as a place of amusement, recreation or assembly at 3033 Hazelwood Street North, within 350 feet of a residential district in June 2019. As part of the conditions of approval, the applicant was required to commence construction within one year of council approval or the permit will be voided, unless it was extended by the city council. Packet Page Number 154 of 207 G6 The construction of the building has not begun, as such the applicant is requesting an extension of the CUP. In addition, the applicant is proposing revisions to the approved building plans, to reduce the building square footage from 5,000 to 2,550 square feet, with plans to expand the building size in the future. The location of the building will remain the same and landscaping will be installed according to the previously approved landscape plan. The revised plans will need to be approved by the Community Design Review Board. Staff recommends approval of this CUP review for the new Maplewood Moose Lodge club to be located at 3033 Hazelwood Street with changes to the size of the building — this project will be reviewed again in one year. Timeline On June 10, 2019, the city council approved a conditional use permit for the new Maplewood Moose Lodge club building as a place of amusement, recreation or assembly to be located in the Light Manufacturing zoning district and within 350 feet of a residential district. At this same meeting, the city approved design plans for the new 5000 -square foot Maplewood Moose Lodge club building at 3033 Hazelwood Street. Reference Information -ite Description Site Size: 1.89 acres Existing Land Use: Vacant -urrounding Land Uses North: County Road D East and Bruce Vento Trail South: Cardinal Pointe — Senior Cooperative Housing East: Conifer Ridge Apartments West: County Road D East and -cel Energy Substation fanning Existing Land Use: Industrial (1) Existing -oning: Light Manufacturing (M1) Attachments 1. Overview Map 2. Land Use Map 3. -oning Map 4. Proposed Revised Site Plan, dated June 09, 2020 5. Proposed Revised, Building Plans, dated June 09, 2020 6. Landscape Plan approved June 10, 2019 7. June 10, 2019 City Council Minutes PC Packet Page Number 155 of 207 A] Maplewood Moose Lodge - 3033 Hazelwood Street North G6, Attachment 1 .City of Maplewood April 26, 2019 Overview Map ri Legend Le end g Subject Parcel 0 240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 156 of 207 % VON. Maplewood Moose Lodge - 3033 Hazelwood Street North G6, Attachment 2 W V�- M City of Maplewood May 15, 2019 Maplewoac: PC Packet Page Number 157 of 207 Maplewood Moose Lodge - 3033 Hazelwood Street North G6, Attachment 3 W V�- M City of Maplewood April 26, 2019 Maplewood Packet Page Number 158 of 207 G6, Attachment 4 S10311HOHV ALU LUQ °_ M V O� P°pepP op O ©©� oc 0 C flH J w � 9Bs PC Packet Page Number 159 of 207 S10311H0HV _ G6, Attachment 5 LULU S O � N� 3 O =W ma m� LT r---� _ _0 --� 3 ------Wry- _ 0000000000 0� �O �0 0 0 T t0 ------------------- ---�0 - �✓00 �✓�U 6�� 000 000 � 000 Packet Page Number 160 of 207 G6, Attachment 5 s;pcpP oz � O °5 3&4 LT r---� _ _0 --� 3 ------Wry- _ 0000000000 0� �O �0 0 0 T t0 ------------------- ---�0 - �✓00 �✓�U 6�� 000 000 � 000 Packet Page Number 160 of 207 G6, Attachment 5 SID 311H0HV W LU a (n Vr o z 0 0 C 00 � 00 ,;,_ PC Packet Page Number 161 of 207 G6, Aftachment 6 S-Loall Z)8V Of LU 00 d \\\[ /| CD LU 00 V � ! /|\[ j ( /\ \}\\ \� W-1 Packet Page Number 162 of 207 G6 Attachment 7 H. PUBLIC HEARINGS None UNFINISHED BUSINESS 1. Myth Operational Action Plan Public Safety Director Nadeau gave the report and answered questions of the council. Bill Skolnick, Attorney for the Myth addressed the council to report on the operational action plan for the Myth. Rich Stanek, former Hennepin County Sherriff addressed the council to give additional information on the Myth's current security plan. Brian Jessen, General Manager at the Myth addressed the council to give additional information on the Myth security plan. Kervy Sanchez addressed the council to give additional information on security at the Myth. Mayor Abrams moved to approve the Myth Operational Action Plan with the proviso that the council will reconsider the metal detector portion of the plan in 90 days. Seconded by Councilmember Juenemann Ayes — All The motion passed. J. NEW BUSINESS Maplewood Moose Lodge, 3033 Hazelwood Street North a. Conditional Use Permit Resolution b. Design Review Community Development Director Thomson gave the staff report. Public Works Director Love answered questions of the council. Gary Leonard, Administrator of the Moose Lodge addressed the council to give additional information. Councilmember Smith moved to approve the conditional use permit resolution for the new Maplewood Moose Lodge club building, as places of amusement, recreation or assembly and buildings erected in the Light Manufacturing zoning district within 350 feet of a residential district reauire a conditional use permit. Resolution 19-06-1707 Conditional Use Permit Resolution WHEREAS, Maplewood Moose Lodge, owner of the property located at 3033 Hazelwood Street North, has applied for a conditional use permit for its club building to be built within the M1 (light manufacturing) district. WHEREAS, Section 44-637 of the city ordinances requires a conditional use permit for any building erected, altered or conducted within 350 feet of a residential district. WHEREAS, Section 44-512 of the city ordinances also requires a conditional use permit for a place of amusement, recreation or assembly. June 10, 2019 8 City Council Meeting Minutes PC Packet Page Number 163 of 207 G6, Attachment 7 WHEREAS, this permit applies to the property located at 3033 Hazelwood Street North. The legal description of the property is: Maekloth Addition, Lot 1, Block 1 WHEREAS, the history of this permit is as follows: 1. On May 21, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the permit. 2. On June 10, 2019, the city council discussed the permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the June 10, 2019 9 City Council Meeting Minutes Packet Page Number 164 of 207 G6, Attachment 7 permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The proposed building is permitted to be built within 83 feet of the existing pipeline on the site. The site has unique characteristics and challenges that justify approval of a revised pipeline setback. 5. All activity shall be confined to the site. There shall be no parking of customer, employee and delivery vehicles on the street rights-of-way. 6. The applicant must install screening to the east of the building, along the south property line and south of the parking lot. Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof. 7. Comply with all city ordinance requirements for signage, trash enclosures and parking. 8. If a parking shortage occurs, the applicant shall be required to build additional parking stalls to meet demand. 9. Prior to a certificate of occupancy being granted a security plan must be reviewed and approved via Public Safety. 10. All business licenses held by the Moose Lodge require new applications and approvals under the new address. Licenses are not transferrable between addresses. 11. All outdoor activities shall cease operation no later than 9 p.m. daily. 12. All music events shall occur indoors. No outdoor music is permitted. 13. There shall be no noise or disturbance related to the construction of the building or site between the hours of 7:00 p.m. and 7:00 a.m. Monday through Saturday and all day Sunday. Seconded by Councilmember Juenemann Ayes — All The motion passed Councilmember Smith moved to approve the design plans date-stamped May 6, 2019, and the revised landscape plan and building elevations submitted on May 24, 2019 and the new 5,000 -square -foot Maplewood Moose Lodge club building, at 3033 Hazelwood Street North. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated May 15, 2019. June 10, 2019 10 City Council Meeting Minutes PC Packet Page Number 165 of 207 G6, Attachment 7 3. All requirements of the fire marshal and building official must be met. 4. Any roof -top mechanical equipment shall be screened from view from all nearby residential properties. 5. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a. Revise the May 29, 2019 landscape plan to include additional plantings and screening south of the parking lot. Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof and be at least six feet tall and provide 80 percent opaqueness. The May 29, 2019 landscape plan shall also be revised to ensure all trees used for screening are at least six feet tall upon planting. b. Submit a revised photometric plan for staff approval — plan must meet all city requirements. c. The trash enclosure's colors and building materials shall be consistent with the main building. d. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. e. Written documentation from all easement holders affecting this site indicating approval of the plans for the planned improvements. 6. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. City staff may approve minor changes. Seconded by Councilmember Juenemann Ayes — All June 10, 2019 11 City Council Meeting Minutes Packet Page Number 166 of 207 G7 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, Assistant Community Development Director PRESENTOR: Jeff Thomson, Community Development Director AGENDA ITEM: Acknowledgement of Receptivity of a Metropolitan Council LCA Funding Award, Potential JB Vang Redevelopment Project, 1310 Frost Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The development group JB Vang has been working with staff to evaluate a potential 82 -unit affordable senior housing project which would be located at 1310 Frost Avenue. Of the 82 -units, 17 units would be dedicated to homeless individuals. The use of this property is a funeral home and is located directly south of the proposed Rush Line BRT stop serving Gladstone. This property is guided by the city's 2040 Comprehensive Plan as Mixed -Use Neighborhood High Density, which allows up to 50 units of housing per acre. JB Vang is pursuing funding via Housing Tax Credits from the Minnesota Housing Finance Agency. JB Vang made a similar application to the Minnesota Housing Finance Agency in 2019 but their project was not selected for funding. Part of Minnesota Housing Finance Agency's funding sourcing includes dollars from the Metropolitan Council. The Metropolitan Council can only provide funding to other units of government. Because of this, the City is required to submit a form committing any funding awarded to this project will be made available to the developer. Recommended Motion: Motion to approve and authorize the Mayor to sign the Acknowledgment of Receptivity of a Metropolitan Council LCA Funding Award. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: This action is only signifying support of the potential project. Financial impacts of this project will be analyzed and considered by the City Council at a later date. Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. PC Packet Page Number 167 of 207 G7 The city's 2040 Comprehensive Plan establishes the goal to "Improve the availability of affordable housing for both homeowners and renters" and identified an action item to "Partner with Metropolitan Council and other agencies and programs to provide funding assistance (to developers, and also to those in need of housing) to provide for affordable housing units in the community. " Background Kou Vang of JB Vang has been working with staff to develop a project that would consist of 82 affordable senior housing units in a four-story building built at 1310 Frost Avenue. Of the 82 units, 17 units would be dedicated for use by homeless individuals. This property is guided by the city's 2040 Comprehensive Plan as Mixed Used Neighborhood High Density which encourages multi- family residential uses. JB Vang has identified a funding gap in their proposed project — which is common for affordable housing developments — and is working to secure funding via Housing Tax Credits from the Minnesota Housing Finance Agency. They have also indicated that they would request tax increment financing from the city. Staff wants to emphasize, approval of the attached Metropolitan Council form does not bind the city to any financial agreement. JB Vang will be required to submit all required financial and land use applications which will then go through the full public review process. This will include negotiating the appropriate level of public funding, if any, the council deems necessary to contribute to the project. Attachments 1. Acknowledgement of Receptivity of a Metropolitan Council LCA Funding Award Packet Page Number 168 of 207 G7, Attachment 1 ACKNOWLEDGEMENT OF RECEPTIVITY OF A METROPOLITAN COUONCIL LCA FUNDING AVIIAR"D The City of Ma 1p ewood ("Grantee") agrees to accept and make available in a timely manner to (city/township, county, development authority) the Request for Proposal (RFP) Applicant, TB Vang Partners any Local Housing Incentives Account (LHIA) award to the Grantee to assist the housing development or activity proposed in this application, if such an award is made, and to provide the funding match as required by state statute. The Grantee certifies that the housing development, for which the application is submitted, is located in Maplewood , which is a (city/township) participant in the Metropolitan Council's Livable Communities LHIA program. By: �. (Authorized City Official) PROPOSED PROJECT INFORMATION (Required for grant contracting purposes) Gladstone Village Project Name Street boundaries or major intersections: Justin Fincher Contact Name 651-294-3516 Phone Number PROJECT INFORMATION 1310 Frost Avenue ect Address PROJECT STAFF CONTACT INFORMATION Maplewood Proiect Citv 1335 Pierce Butler Route Saint Paul Address City Fax Number jifincher@jbvang.com E-mail address 55104 Zipcode GRANTEE (CITY/TOWNSHIP, HOUSING/DEVELOPMENT AUTHORITY) CONTACT INFORMATION Michael Martin, Assistant Community Development Director 651-249-2303 michael.martin@maplewoodmn. Contact Name Title Phone E-mail Address S GRANTEE'S "AUTHORIZED OFFICIAL" CONTACT INFORMATION Mary-leeMary-lee Abrams Mayor Name Title Signature Phone E-mail Address PC Packet Page Number 169 of 207 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 170 of 207 H1 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Public Comment on Off -Sale Liquor License Ordinance Amendment Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The city has received a request from HyVee to amend the city's liquor license ordinance to reduce the separation requirement between off -sale establishments from 2,640 feet (1/2 mile) to 450 feet. The proposed amendment would allow HyVee to apply for a liquor license to locate a liquor store at Maple Ridge Center at 2501 White Bear Ave. The purpose of this agenda item is to review the request from HyVee, review background information, receive public comments, and consider potential options for amending the city's ordinance. Recommended Action: City staff recommends that the City Council direct staff as to which option the council would like to pursue as a response to HyVee's request. If an amendment to the ordinance is required, city staff will draft the ordinance amendment and bring it back to the City Council at its meeting on August 10th for adoption. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The HyVee project would be a significant investment in Maple Ridge Center, in which the freestanding grocery store previously occupied by Rainbow Foods has been vacant for several years. PC Packet Page Number 171 of 207 H1 Background HyVee is proposing to locate a grocery store, gas station, convenience store, and liquor store within Maple Ridge Center at 2501 White Bear Ave. The grocery store would occupy the former Rainbow Foods building, and the HyVee-branded liquor store would be located in the multi -tenant strip center on the north side of the site. It would occupy the tenant space currently occupied by Advance Auto Parts. Advance Auto Parts would relocate to another vacant space within the same building. An existing liquor store, Big Discount Liquor, is located across the street and with its location, a liquor store cannot be located on the Maple Ridge Shopping Center site in compliance with the city's current separation requirement. The city's intoxicating liquor ordinance requires a 2,640 -foot (1/2 mile) separation between off -sale liquor establishments. The ordinance states that: No off -sale license shall be issued under this division for premises located 2,640 feet from an existing off -sale premise. Licensed premises that fall within 2,640 feet of each other before October 25, 2013, shall be exempt from the 2,640 -foot requirement until that time that the licensed establishment is sold for a purpose other than an off -sale liquor store. The distance between premises shall be measured from main entrance to main entrance. (City Code Section 6-169.) Off -Sale Liquor Establishments There are currently 12 off -sale liquor establishments in Maplewood. A map of the current liquor stores is included as an attachment. All liquor stores that are currently being operated comply with the city's half mile separation requirement. A 13th liquor store — Maplewood Wine Cellar — at Frost and English recently closed, and was located less than a half mile from Heritage Liquor to the east. A liquor store would be allowed to reopen on the Maplewood Wine Cellar site as long as the establishment was not sold for a purpose other than a liquor store. City staff was able to review the number of liquor stores in the city going back to 2007. In 2007, there were 11 off -sale stores. The most frequent off -sale liquor license applications that the city receives is for change of ownership for existing establishments. The last new store that the city has issued an off -sale license for was in 2014 for 61 Liquors. It is unclear if the current distance requirement keeps new stores from opening as we have not received any inquiries for new liquor stores, and the distance requirement sets a clear requirement for anyone reviewing the city's ordinances. History of Separation Requirement Prior to 2006, the only spacing requirement in Maplewood was that liquor stores were not allowed within 100 feet of church or school buildings. On October 23, 2006, the City Council voted to amend the city ordinance eliminating the school and church spacing requirement but added the requirement of liquor stores needing to be separated by at least 1,000 feet from each other. In 2013, the city council voted to amend the city ordinance increasing the distance requirements for off -sale intoxicating liquor licenses from 1,000 feet to 2,640 feet and added clarification to the ordinance stating that the required distance shall be measured from main entrance to main entrance of the stores. Packet Page Number 172 of 207 H1 Review of Other Cities City staff reviewed the liquor license ordinances for 20 other communities in the metro area. Of the 20 communities surveyed, only three cities have separation requirements between off -sale establishments: Minneapolis — 2,000 feet St. Paul — 2,640 feet Cottage Grove — 1,000 feet There are five cities that do not have a distance requirement but establish a maximum number of off -sale licenses that can be issued by the city. The maximum number of licenses ranges from three to ten licenses and varies based on the population of the city. The majority of cities surveyed — 12 of 20 — do not regulate the number of off -sale licenses or the distance between liquor stores. However, some of these cities do include separation requirements from a school or church. The full survey of other communities is included as an attachment. Ordinance Amendment Options HyVee's request is for the city to reduce the separation requirement from 2,640 feet to 450 feet. The 450 -foot separation requirement would allow HyVee to apply for a liquor license to put a HyVee-branded liquor store at Maple Ridge Center. The City Council can consider the specific request from HyVee, but may also consider other options for amending the liquor license ordinance. City staff has identified the following options for the council's consideration: Option 1: Maintain the current'/2 mile separation requirement. This option would not involve any amendments to the current ordinance. It would maintain the status quo and would not allow HyVee to locate a liquor store at Maple Ridge Center. Option 2: Reduce the separation requirement to 450 feet, as requested by HyVee. This would reduce the separation requirement across the entire city. It would allow HyVee to locate a liquor store in the Advance Auto Parts tenant space and would allow future liquor stores to apply for licenses within closer proximity to existing liquor stores. Option 3: Eliminate the separation requirement. Recognizing that a 450 -foot separation requirement does not provide significant distancing between liquor stores, the city could outright eliminate the separation requirement. It would allow HyVee to locate a liquor store at Maple Ridge Center and would allow future liquor stores to apply for licenses in close proximity to existing liquor stores. Option 4: Amend the ordinance to exempt liquor stores that are operated in conjunction with a grocery store. HyVee has indicated that selling wine and spirits is a critical component of their full service grocery store and is necessary for their successful operation. There is precedent for grocery stores to include a paired liquor store in Maplewood and in the metro area. In Maplewood, the Cub Foods on Rice Street and Costco operate liquor stores in conjunction with their grocery stores. This option would limit future liquor stores from being located within '/2 mile of existing liquor stores unless they are part of a grocery store. It would also allow existing grocery stores to add a liquor store to their operations regardless of their distance from an existing liquor store. A map of existing food and grocery stores is included in the attachments. PC Packet Page Number 173 of 207 H1 Public Comments The city sent a letter to all current off -sale liquor license holders in the city notifying them of the request from HyVee and the City Council's consideration of an amendment to the ordinance. We received five correspondence in response, which are included as an attachment to the report. Attachments 1. Letter from HyVee 2. Map of Off -Sale Liquor Establishments 3. Map of Food and Grocery Stores 4. Survey of Other Cities 5. Public Comments Packet Page Number 174 of 207 H1, Attachment 1 UqV(?o A 4-10pfut 5rn'rte to Every Aisle June 91h, 2020 \11cliael A. Martin Maplcwood — Community Development IS -30 County Road 13 E ,%,laple%ood, MN 55109 Re: City of iMaplewood Dear Mr. Martin, Iiy-Vee requests Nil the city mou'ifV their off -sale liquor license ordinance Scc-6-1W) \\Ilich currently does not alloN%' a new off -sale license if it is within 2.640 feet of an existins, 01T -sale license. we would respectfully request that that distance be changed from 2,640 acct to 450 feet. Therefore locations within 454 feet would not be eligible, but locations outside cif -450 feet Would be eligible under this Section 6-169. 1 laving the ability to sell Wine & Spirits is a critical component of a full service food store aild hm ing otic located adjacent to our food store is a necessary component to a successful :tnd Susi miLtble operation. I holik you for your consideration. Thank you. Sincerely, 11Y-VEF1, INC. Phil Hoey Director, Real Estate PH Hy -Vee, Inc. 5820 %Alest Dees Moores. Iowa 50266 P!Icrlu (5i 7) 267-2800 PC Packet Page Number 175 of 207 H1, Attachment 2 Packet Page Number 176 of 207 f-, 19 _ V) o 0 ° i ^ 04 O i]7 � � bIi a P,Z z x W W O a� W �. P47 A7 d 00 Z P4 pq O O O M k!7 GQ R9' M 03 -4 Cn 1 O 1- 'Y M Irl M w tO r— M 0, 3S 0°ib H1, Attachment 3 A47 NJ A W W - ❑ Cz O O O M n N w z C zi Cl toto w 0 0 U O Cz Cz p Z O -M N M 'IT lf� \O r` 00 O\ -- A W W - ❑ Cz O O O M n N U O � C H � j--; G U O U) M U 'C N Oc �n Lr) N N M Oc \O l� MM O O PC Packet Page Number 177 of 207 H1, Attachment 4 Distance Requirements between Off -Sale License Holders Apple Valley - 0 No distance requirements. Blaine • Previously one Mile - The city council shall issue off -sale liquor licenses in such a manner that no license shall be issued to a property which is located within one mile of the location of an existing off -sale license. • Current requirements are as follows; No license, other than a temporary intoxicating or 3.2 percent malt liquor license or brewer taproom, shall be granted to a premises located within 500 feet of any school unless located within a regional mall. The distance is to be measured from the closest side of the school to the closest side of the structure on the premises within which liquor is to be sold. No brewer taproom or brew pub license shall be granted to a premises located within 250 feet of any school or church. The distance is to be measured from the closest side of the school or church to the closest side of the structure on the premises within which liquor is to be sold. Cottage Grove 1,000 Feet - No off -sale intoxicating license shall be granted for premises located within one thousand feet 1,000') of another licensed off -sale intoxicating premises as measured between the nearest building walls of the establishments. Eden Prairie— No general Distance Requirements. Specific as follows; o Except as otherwise provided in this Chapter, no license shall be granted for any building within three hundred (300) feet of any public elementary or secondary school structure or within one hundred (100) feet of any church structure Edina - 0 No distance requirements. Fridley - No general distance requirements. Specific as follows; o Except for those organization which are applying for a temporary license to sell on -sale intoxicating liquor pursuant to Section 603.24, no license shall be granted for premises located within 400 feet of a public school or of any church, the distance to be measured in a straight line from the nearest point of building to building, excepting the existing on -sale municipal establishments at the time of the enactment of this Chapter. The erection of a public school or church within -city with municipally -operated liquor stores Packet Page Number 178 of 207 H1, Attachment 4 the prohibited area after an original application has been granted shall not, in and of itself, render such premises ineligible for renewal of the license. Golden Valley • No general distance requirements. • No license shall be granted for any building within 300 feet of any elementary or secondary school structure or within 100 feet of any church structure Inver Grove Heights • No general distance requirements • No off -sale intoxicating liquor license may be granted for a facility located on a parcel which lies within five hundred feet (500') of a parcel on which a school or church is located. The distance established herein shall be measured between the nearest property lines of the parcels Minneapolis 2,000 Feet - After April 15, 1994, no -off sale -license shall be issued for a location, the main entrance of which is within a radius of two thousand (2,000) feet from the main entrance of an existing -off sale -location. Any licenses in existence on April 15, 1994, may be renewed or reissued for such locations without regard to such distance limitations. The two thousand -foot limitation shall not apply to the issuance of any -off sale -liquor license for the following locations: o In a location where the main entrance is less than one thousand (1,000) feet from the main entrance of a location where the applicant, on the date of application, holds an off sale -liquor license, and where the applicant's location on the date of application is also less than two thousand 2,000) feet from the main entrance of an existing -off sale -location, which existing -off sale -location is also located in a shopping center consisting of a group of commercial establishments built on a site that is planned, developed, owner and managed as an operating unit related in location, size and types of shops to the trade area that the unit serves, and providing on-site parking in definite New Hope • No general distance requirements. -chool property. No license shall be granted for premises located within 500 feet of a school. The distance shall be measured in a straight line from the closest point of the school's parcel or lot line to the closest side of the structure on the premises within which liquor is to be sold. The erection of a school within the prohibited area, after an original application has been granted, shall not render such premises ineligible for renewal of the license. Do regulate number of off -sale licenses. The maximum number of off -sale intoxicating liquor licenses which shall be issued by the city is four. This limit shall not apply to brewery taproom licenses, brewpub off -sale licenses, microdistillery cocktail room licenses, or microdistillery off -sale licenses. Brewery taproom off -sale licenses and microdistillery off -sale licenses shall be limited to the number of qualifying breweries and microdistilleries, respectively, as defined in section 10-3 of this Code. -city with municipally -operated liquor stores PC Packet Page Number 179 of 207 H1, Attachment 4 Oakdale • No distance requirements. Richfield - • No distance requirements. Roseville • No distance requirement. • The number of Off -sale Liquor Licenses which maybe issued is 10 Shoreview • No distance requirement. • No more than 1 license per 5,000 people can be issued at any one time. So. St. Paul • Previously 2,640 Feet - Off -sale licenses may be issued in commercial or business zoning districts if the establishment is located more than one-half mile (approximately 2,640 feet) from an establishment with an existing off -sale license, the distance to be measured from the nearest point of the property lines from one property to another. Current requirements are as follows; o The property must be located more than 750 feet from a school or day care, the distance to be measured from the nearest point of the property lines from one property to another o The property must be located more than 500 feet from a church, the distance to be measured from the nearest point of the property lines from one property to another o Off Sale Intoxicating Liquor licenses limited to three (3) at any one given time St Louis Park • No general distance requirements The city council may, by resolution, restrict the number of any type of license issued under this division within designated areas or zoning districts within the city No initial license to sell intoxicating liquor may be issued within 300 feet of a school or place of worship as measured from the property line of the site to receive the proposed license to property line of the school or place of worship. St. Paul Half -Mile Radius - No off -sale license shall be issued to any location within a half -mile radius of any existing offsale establishment, except in the downtown business district, where the distance requirement shall be a radius of three hundred (300) feet. Off -sale licenses shall be granted subject to the approval of the liquor control commissioner only to proprietors of exclusive liquor stores, and but one (1) such license shall be issued for every five thousand (5,000) inhabitants in the city. West St. Paul -city with municipally -operated liquor stores Packet Page Number 180 of 207 H1, Attachment 4 • No distance requirement. • No more than six such licenses will be issued at any time in the city White Bear Lake • No distance requirements. Woodbury • No general distance requirements. • No license shall be granted for any business which principal building is within 500 feet of a principal school building. -city with municipally -operated liquor stores PC Packet Page Number 181 of 207 H1, Attachment 5 Say No To Corporate Influence On liquor laws Greetings Mayor Abrams and council members, Hello my name is Vannoeun Grave. I recently purchased the Big Discount Liquor store in Maplewood in May. The city of Maplewood just approved my license a few months ago. When the license was approved the permitted distance between liquor stores was 2640 ft (0.5 mile). Recently its been brought to light that Hy Vee is requesting that the distance between off -sale liquor stores be decreased to 450 feet as opposed to the current allowed distance of 2640 ft (0.5 mile). If this change were to occur it would cause me enormous financial problems. Big Discount Liquor has been open since 2002 and for 18 years it has succeeded. I want to continue to run a successful business and not fail because a big business is able to change the rules. I fear the loans my business is responsible for would no longer be feasible to pay. I may face bankruptcy if this ordinance is changed and my employees will lose their jobs. A change off this magnitude would devastate all the small business liquor stores in Maplewood. Allowing liquor stores to be this close together would flood the city with liquor stores. Stores would then cannibalize each other's sales and cause a steep increase in small liquor business' failing. Only big business' would be able to endure the market saturation. Therefore Hy Vee's ploy to eliminate their competition must be denied. I own Big Discount Liquor in Maplewood and in recent years I have encountered more and more big box competition than ever. This has been challenging to me and other small business liquor stores. Most off the small business liquor stores are operated by small families. They are hard working families with bills and mortgages to pay. Building owners would soon have empty suites and struggle as a result of this as well. Protecting each other and what we've worked so hard for is in everyone's best interest. Maplewood's community of liquor store managers have signed this petition to encourage the nullification of this proposed ordinance. Please protect small business and the families reliant on it. Thank you for hearing our voice! Packet Page Number 182 of 207 H1, Attachment 5 From: Dwyer, Christine M. To: Jeff Thomson Subject: Cub Response regarding distance requirement between liquor establishments Date: Tuesday, July 21, 2020 8:59:00 AM Attachments: imaoe001.ono External message alert: This message originated from outside the City of Maplewood email system. Use caution when clicking hyperlinks, downloading pictures or opening attachments. July 21, 2020 VIA EMAIL: jeff.thomson@maplewoodmn.gov City of Maplewood, Community Development Department Attn: Jeffrey R. Thomson, Community Development Director 1902 County Road B East Maplewood, MN 55109 Dear Mr. Thomson, I am responding on behalf of Cub Foods to your letter dated July 8, 2020 soliciting comments regarding HyVee's request to amend the city's current off -sale, 0.5 mile distance restriction between liquor establishments. Cub Foods supports HyVee's request to either reduce the separation requirement, or eliminate it in its entirety for several reasons. First, as far as Cub Foods is aware, the 0.5 mile separation requirement is not imposed on any other type of retail use within the city, and unnecessarily limits the city's absolute discretion it exercises in issues concerning planning, zoning, and the regulation of alcohol sales within the city. The arbitrary 0.5 mile limitation is an outdated and outmoded regulation that stifles competition, limits flexibility, and is inconsistent with the city's discretionary regulatory authority to make planning, zoning, and alcohol licensing decisions consistent with the growth and needs of the community. Based on our informal survey of other city ordinances, it is our belief that several communities do not have any such distance requirements, or if they do, they do not require anywhere near a 0.5 mile separation between establishments. In addition, the ordinance appears to grandfather in and make exceptions for licensees in existence prior to October 25, 2013, which by definition necessarily discriminates against later applicants. The current arbitrary 0.5 mile distance requirement unnecessarily limits the city's broad authority and absolute discretion to otherwise limit and control the number and location of retail liquor establishments within the city, based on the unique and specific facts and circumstances presented by each applicant and location. As a matter of convenience, having an off -sale liquor store located near a grocery store would provide a valuable amenity for the community, and would not result in a flood of new liquor retailers, particularly given that there's state law which already limits off -sale retail licenses to no more than one license for any one location. In sum, Cub Foods supports an amendment which would either reduce, eliminate, or otherwise modify the separation requirement for similarly situated liquor stores that are operated in association with grocery stores. Please do not hesitate to contact the undersigned in the event you have any questions regarding these comments. Respectfully submitted, Christine Dwyer VP Finance & Strategy Execution CUBFOODS 11840 Valley View Rd, Eden Prairie, MN 55344 rd PC Packet Page Number 183 of 207 H1, Attachment 5 421 3 St S, Stillwater, MN 55082 p: 651 779 2150 c: 612 309 8017 www.cub.com Information contained in this email, including attachments, is intended only for the recipient and may contain confidential information. If you received this email in error, please contact the sender, and delete the email from your system. Packet Page Number 184 of 207 H1, Attachment 5 Maplewood Liquor & Tobacco 2728 Stillwater Rd. E. Maplewood, MN 551109 July 20'', 2020 To Maplewood City Council: Thank you for the letter informing us about HyVee's request to the City to amend its off -sale liquor license ordinance for its proposed location on 2501 White Bear Ave., Maplewood, MN 55109. HyVee is requesting the City to reduce its current off -sale liquor store distance ordinance of 2,460 feet (1/2 mile) to 450 feet. Due to this, the Maplewood City Council is considering three possible amendments. As a business that has been operating in Maplewood for over two years under current ownership, and over a decade under previous ownership, we address our concerns with each possible amendment. 1. Reducing the separation requirement throughout the city. Unfortunately, this is not enough information as we do not know how much the separation would be reduced. If being reduced from its current half -mile distance to the 450 feet HyVee proposes, this reduction is extreme and could lead to an unnecessary influx of off -sale liquor store licenses, taking up space where other more needed retails could open up in the city. It would be most beneficial to the city, its residents, and its businesses to discuss this after a certain distance of reduction has been proposed. 2. Eliminating the separation requirement through the city. This would be the most harmful to the city, its businesses, and its residents. To eliminate a distance requirement completely would be, for lack of better words, opening a can of worms. For the City Council, this would mean not being able to deny a new off -sale liquor store on a street where two other liquor stores are. Or an entire strip mall of liquor stores. While off -sale liquor stores are an important aspect of commerce in the city and serves its purposes, the city is more than just off -sale liquor stores — it is restaurants, barber shops, meat delis, authentic cultural foods, and more. Eliminating the separation requirement could lead to less diversity in businesses. And while we ourselves are an off -sale liquor store, we recognize the risks that comes with the consumption of liquor, and believe it is best to maintain the current distance separation requirement of 2,460 feet to keep our city healthy. 3. Reducing or eliminating the separation requirement for liquor stores that are operated in association with a grocery store. This amendment would create a dichotomy between grocery stores and liquor stores whom currently have great working relationships. This is because reducing or eliminating the separation requirement between grocery store liquor stores and regular liquor stores, would literally mean taking away liquor revenues that liquor stores rely heavily on. This would ultimately harm the small off -sale liquor stores immensely. The unintended consequence could lead to these stores going out of business PC Packet Page Number 185 of 207 H1, Attachment 5 Maplewood Liquor & Tobacco 2728 Stillwater Rd. E. Maplewood, MN 551109 4. and retrograde the diversity of businesses in the city. Grocery stores have diversity in revenues, such as sales from food, floral, household goods, pet products, hygiene products, etc., while off -sale liquor stores depend largely on liquor sales. Liquor stores cannot expand to capture more revenue from other sales as grocery stores do, and in this case with HyVee, gasoline sales on top of it. Small liquor stores cannot weather a revenue decrease that would come with a reduced or eliminated separation requirement. Many off -sale liquor stores in Maplewood are small businesses, owned and operated by the owners. Small liquor store owners are hard-working people, working seven days a week, from early morning until late at night, always with a smile for their customer, and nothing but love and appreciation for the city of Maplewood. Small liquor stores contribute to the city's business landscape and beauty, and we hope the city continues to show its support for the little guys. For the reasons above, please consider maintaining the current 2,640 feet between any business that sells off -sale liquor sales. If you have any questions, please reach out to us at 612-540-8177. Sincerely, Neng Thao Owner Elien Vang Thao Owner Ka Bao Jennrich Public Relations Packet Page Number 186 of 207 H1, Attachment 5 Sa y No Ne�v I13,Vee 1,igiior- Store In XTaple,%vouc[r!r July 16.2024 Mavor: MaryIee Abrams Councilmernber. Svlvia eb]cu Coun€;ilmember: kathleen Juenemann OUriciil7 en—fiber; Bill Knutson Councilnicniber. Bryan Smith Community Development DirectorJeikircy R.,Thomson On July 8th, 2020, we were informed HyVee is requesting that the city reduce the separation between off -sale liquor stores to 450 ft. Currently this ordinance has limited neer licenses to a 112 mile radius. As with most small liquor store owners in the Maplewood area, we urge the city council members and mayor to deny this request. if permitted, this will create an undue hardship for the liquor stares in our community and potentially lead to defaults on SSA Loans for local liquor store operators. If liquor store licenses are available to businesses within 450 Feet of each other Maplewood will soon be Inundated by liquor store businesses cann[baHzirrg each other causing us all to fail. Even further, with the increased amount of competition, some stares will undoubtedly submit to questionable and unethical practices. in recent gears, small liquor stores have already found it difficult to operate with the trig box stores like Sam's Club, Costco, Total Wine, Walmart, Cub, and even Target is selling liquor. Most liquor store services in our community have been conducting business for more than 20 years. They are supporting our community. Most are small family operations and the owners work hard to pay mortgages. We urgently ask the city council: do not change this ordinance requested by HVVee. It will ensure the long-term employment and cmployoes In our community. We would request the City deny the change the ordinance similar to what St, Pau I did at Midway for a sirnila request by HyVee, Our liquor store owners have banded together and signed a petition saying no to this ordinance being changed. Thank you for your consideration_ 61 LIQUOR WC. D]S(:( UJN'F LfQ1J0R HERITAGE LIQUOR 6-51-484-9447 651-777-2571 MAPLEWpOD LJQUOR VC(1BACCO(Prineess) 651-714-8033 PARTY TEME LIQUOR 651-770-1447 IVIEldWIN LIQUOR 651-313-7130 HILLSIDE L1QUO1 651-717-2927 651-777-745 ► 14'1APLCWOOD LIQUOR(MGNI) 051-779-7920 ARRACK'S LIQUOR 651-739-7959 PC Packet Page Number 187 of 207 61 LIQUOR' 651-434-9447 IG DISCOUNT LIQUOR 651-777-2571 HERITAGE LIQUOR 651-777-7455 04 -,yo ( H1, Attachment 5 0-7f r) MAPLEWOOD LIQUOR N BANCO . Z— MAPLEWOOD s) 651-714-863; : L1Q'UOR(MG'!vl) 651-779-792.0 PARTY ` INTE LIQUOR 651-770-1447 M.ACOM"S L1QUOfZ 651-777-2927 SAR ACkS LIQUOR 651-739-7959 IMERWIN LIQUOR 651-313-7130 Packet Page Number 188 of 207 DUO H1, Attachment 5 From: Eric Atzmiller To: Jeff Thomson Subject: Hy -Vee Date: Thursday, July 9, 2020 2:26:26 PM External message alert: This message originated from outside the City of Maplewood email system. Use caution when clicking hyperlinks, downloading pictures or opening attachments. Hello. I'm an owner of a liquor store in Maplewood. I strongly feel the action for Hy -Vee to reduce the distance from 2,640 feet to 450 feet is an absolute absurd reduction. I strongly feel the law should stay at the 2,640 feet. Under the new law you would be giving liquor stores the ability to stack on top of each other and allowing large chains to come in to run the smaller guys out. Which will be precisely what will happen here. The law should not change just because a big corporation comes in and wants to change things. Thank you. See You Soon! PC Packet Page Number 189 of 207 FROM THE DESK OF Mary Koppen July 19, 2020 Dear Michael Sable For the permanent record Meeting Date: 07/27/2020 Agenda Item: H1 I am writing in regard to HyVee requesting that our city reduces its off -sale liquor ordnance from 2,640 feet to only 450 feet. This is a very drastic change that can have devastating consequences for no meaningful purpose. Saint Paul has had this same half mile ordnance (2,640 feet) for over 50 years with great success. When HyVee requested a liquor license and ordnance change in Saint Paul they were denied, yet they still built their grocery store, which is by far their biggest focus. The history of Maplewood's Liquor ordnance extends for approximately 20 years and has increased the separation of liquor stores multiples times for very sound reasons. This change is not just a minor separation reduction but nearly 6 times closer which is very substantial. Our industry's current business climate is already very saturated and competitive as it is. I am confident if you agree to support us, HyVee will still continue plans to building their grocery store here in Maplewood and you'd satisfy all parties while preventing financial hardship for many family owned liquor stores. Sincerely yours, Mary Koppen, Party Time Liquor 1835 LARPENTEUR AVE E, MAPLEWOOD, MN 55109 1651-307-7138 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 190 of 207 J1 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Andrea Sindt AGENDA ITEM: Ordinance Amendment to Tobacco -Related Products a. Ordinance Amendment to Chapter 14, Article XVIII Tobacco - Related Products b. Resolution Authorizing Publication of the Ordinance by Title and Summary (4 votes) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: During the 2020 Minnesota Legislative session, a law was enacted regarding tobacco. In part, the legal purchasing age of tobacco in Minnesota will be raised to 21 for alignment with federal law and other changes were made related to licensees, including regarding compliance checks, violations and penalties, and required signage and age verification. This law will take effect on August 1, 2020. Maplewood's tobacco ordinance must be amended to also align with the federal and state laws. Staff notified Maplewood's 37 licensed tobacco vendors of the meeting date and the proposed changes. Recommended Action: a. Motion to approve the ordinance amendment to Chapter 14, Article XVIII Tobacco -Related Products. b. Motion to approve the resolution authorizing publication of the ordinance by title and summary (4 votes) Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. N/A PC Packet Page Number 191 of 207 J1 Background The city council began discussing the topic of raising the legal purchasing age of tobacco from 18 to 21 in October of 2018. The conversation started with a workshop presentation from advocates of the age increase. At that time, the federal and state legal age was 18. Increasingly in 2019 communities and counties adopted ordinances raising the age to 21. This campaign become known as Tobacco 21 or T21. At the August 12, 2019 city council meeting, tobacco license holders and T21 advocates were invited to speak at a public hearing. Comments showed many were not opposed to the raise in purchasing age, however, there was a preference for the state to increase the minimum age rather than individual cities or counties. Based on council's direction, staff brought forward a draft ordinance amendment to the October 28, 2019 council workshop. The proposed amendment language raised the purchasing age to 21 and clarified other language. Although supportive of the proposed changes, the topic was placed on hold as the age increase promised to be part of the 2020 state legislature session. Then, in December 2019, federal legislation raised the minimum purchasing age of tobacco to 21 leaving state statute and city code misaligned with federal law creating confusion for license holders. The 2020 state legislature used the aligning opportunity to pass into law not only the increased minimum age but also to update definitions, compliance check language and penalties and add signage and age verification requirements for licensees. To comply with the new state law, additional changes are necessary to the original 2019 proposed ordinance amendment. The city attorney has provided changes required to bring Maplewood's code in alignment with state law. In an effort to help distinguish edits, the original proposed red -line, which includes the increase to 21, is red and the attorney's 2020 edits are represented in blue. Perhaps the most notable changes apart from raising the purchase age from 18 to 21 is the increase in compliance failure penalties and the signage and age verification requirements. The new law does not mention the minimum age to sell tobacco products. Staff is proposing to use the guidance found in the liquor statute which prohibits sales by a minor or someone under 18. The proposed ordinance amendment would take effect on August 1, 2020 to match state law. Timeline recap: October 25, 2018 — Association of Nonsmokers — MN (ANSR) presentation at workshop August 12, 2019 — Public Comment received by city council October 28, 2019 — Workshop on draft ordinance amendment raising age to 21 December 20, 2019 — Federal legislation raised minimum purchase age of tobacco to 21 May 16, 2020 — State legislation raised minimum purchase age of tobacco to 21 August 1, 2020 — State legislation takes effect Attachments 1. Ordinance Amendment to Chapter 14, Article XVIII. -Tobacco -Related Products 2. Ordinance Amendment — red line version 3. Resolution Authorizing Publication by Title and Summary Packet Page Number 192 of 207 J1, Attachment 1 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14, ARTICLE XVIII OF THE CITY CODE REGARDING TOBACCO -RELATED PRODUCTS The Maplewood City Council ordains as follows: Section I. The city council of the city of Maplewood hereby amends Chapter 14, Article XVIII of the Maplewood code of ordinances as follows (additions are underlined and deletions are stricken): ARTICLE XVIII. - TOBACCO -RELATED PRODUCTS Sec. 14-1371. - Purpose. This article is intended to regulate the sale, possession, and use of tobacco, tobacco -related devices, electronic delivery devices, and nicotine or lobelia delivery products to protect the general public against the serious effects associated with the use of tobacco, tobacco -related devices, electronic delivery devices, and nicotine or lobelia delivery products, to protect individuals from the hazards of secondhand smoke, and to further the official public policy of the State of Minnesota as stated in Minn. Stats. §§ 144.391 and 144.412, as may be amended from time to time. Sec. 14-1372. - Definitions. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning: Cigar means any roll of tobacco that is wrapped in tobacco leaf or in any substance containing tobacco, with or without a tip or mouthpiece, that is not a cigarette as defined in Minn. Stat. § 297F.01, subd. 3, as amended from time to time. Compliance checks means the system the city uses to investigate and ensure that those authorized to sell licensed products are complying with the requirements of this article. Compliance checks shall involve the use of persons under the age of 21 who purchase or attempt to purchase licensed product. Electronic delivery devices means any product containing or delivering nicotine, lobelia, or any other substance, whether natural or synthetic, intended for human consumption through inhalation of aerosol or vapor from the product. Electronic delivery device includes but is not limited to devices manufactured, marketed, or sold as electronic cigarettes, electronic cigars, electronic pipe, vape pens, modes, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of such a product, whether or not marketed or sold separately. Electronic delivery device excludes drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. Individually packaged means the practice of selling any tobacco or tobacco product wrapped individually for sale. Individually packaged tobacco and tobacco products shall include, but shall not be limited to, single cigarette packs, single cigars, single bags or cans of loose tobacco in any form, and single cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a single pack or other container as described in this definition shall not be considered individually packaged. Indoor area means all space between a floor and a ceiling that is bounded by walls, doorways, or windows, whether open or closed, covering more than 50 percent of the combined surface area of the vertical planes constituting the perimeter of the area. A wall includes any retractable divider, garage door, or other physical barrier, whether temporary or permanent. A standard window screen (0.011 gauge with an 18 by 16 mesh count) is not considered a wall. Licensed products means the term that collectively refers to any tobacco, tobacco -related device, electronic delivery device or nicotine or lobelia delivery product. PC Packet Page Number 193 of 207 J1, Attachment 1 Loosies means the common term used to refer to a single or individually packaged cigar or cigarette, or any other tobacco product that has been removed from its packaging and sold individually. The term "loosies" does not include individual cigars with a retail price, before any sales taxes, of more than $2.60 per cigar. Minor means any natural person who has not yet reached the age of 18 years. Moveable place of business means any form of business operated out of a kiosk, truck, van, automobile or other type of vehicle or transportable shelter and not a fixed -address storefront or other permanent type of structure authorized for sales transactions. Nicotine or lobelia delivery products means any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed and sold solely for that approved purpose. Retail establishment means any place of business where licensed products are available for sale to the general public. The phrase shall include, but not be limited to, grocery stores, convenience stores, restaurants, and drug stores. Sale means any transfer of goods for money, trade, barter or other consideration. Sampling means the lighting of tobacco, tobacco products, tobacco -related devices or the activation of and inhaling of vapor from electronic cigarettes in a retail establishment by a customer or potential customer for the purpose of sampling the product or device before a purchase. Self-service merchandising means open displays of licensed products in any manner where any person shall have access to the licensed products, without the assistance or intervention of the licensee or the licensee's employee. The assistance or intervention shall entail the actual physical exchange of the licensed products between the customer and the licensee or employee. Self-service sales are interpreted as being any sale where there is not an actual physical exchange of the product between the clerk and the customer. Smoking means inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any other tobacco or plant product, or inhaling or exhaling vapor from any electronic delivery device. Smoking also includes carrying a lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for inhalation. Tobacco means any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product, including but not limited to cigarettes; cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. Tobacco -related devices means cigarette papers or pipes for smoking or other devices intentionally designed or intended to be used in a manner which enables the chewing, sniffing, smoking, or inhalation of aerosol or vapor of tobacco or tobacco products. Tobacco -related devices include components of tobacco -related devices which may be marketed or sold separately. Tobacco or Vape Shop means a retail establishment with an entrance door opening directly to the outside, with greater than 90% of the shop's gross revenue obtained from the sale of licensed products, and which prohibits persons under 21 from entering at all times. Tobacco or vape shop excludes a tobacco department or section of an individual business with a liquor, food, or restaurant license. Vending machine means any mechanical, electric or electronic, or other type of device which dispenses licensed products upon the insertion of money, tokens or other form of payment directly into the machine by the person seeking to purchase the licensed product. Packet Page Number 194 of 207 J1, Attachment 1 Sec. 14-1373. - License required. (a) Generally. No person may directly or indirectly or by means of any device keep for retail sale, sell at retail, offer to sell or otherwise dispose of any licensed products at any place in the city unless a license has first been issued by the city as provided in this section. (b) Specifically. (1) Application. An application for a license shall be made on a form provided by the city. The application shall contain the full name of the applicant, the applicant's residential and business addresses, and telephone numbers, the name of the business for which the license is sought, and any additional information the city deems necessary. (2) Action. Upon receipt of a completed application, the city clerk shall forward the application to the police department for investigation. The police department shall conduct an investigation of the applicant and application regarding the fitness of the applicant to hold a license pursuant to the standards set forth in this article, and report the results of its investigation to the city clerk within 30 days of receipt of the application. After the city finishes its investigation and reviews the finding, the application will be approved or denied by the city manager or his designee. If the application is approved, it will be issued by the city clerk. If the city manager or his designee denies the application, notice of the denial shall be given to the applicant along with notification of the applicant's right to appeal the decision. (3) Fees. No license shall be issued under this article until the appropriate license or investigation fee is paid in full. The fee(s) shall be established by the city council from time to time. (4) Duration. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. (5) Transfers. All licenses issued under this article shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. (6) Moveable place of business. No license shall be issued to a moveable place of business. Only fixed -location businesses shall be eligible to be licensed under this article. (7) Display. All licenses shall be posted and displayed in plain view of the general public on the licensed premises. (8) Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days prior, but no more than 60 days before the expiration of the current license. The license holder is not entitled to an automatic renewal of the license. (9) Sale by minors . It shall be unlawful for any business licensed under this article to allow any person under the age of 18 years to sell, offer for sale, or attempt to sell licensed products. Sec. 14-1374. - Basis for denial of license. The following shall be grounds for denying the issuance of or renewal of a license under this article; if a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this section: (1) The applicant is under the age of 21; (2) The applicant has been convicted within the past five years of any violation of a federal, state, or local law, ordinance provision, or other regulation relating to licensed products. (3) The applicant has had a license to sell licensed products revoked or suspended within the preceding 12 months of the date of application. (4) The applicant fails to provide any information required on the application, or provides false or misleading information. PC Packet Page Number 195 of 207 J1, Attachment 1 (5) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation, from holding such a license. (6) Nonpayment by the property owner and/or applicant of any fees or charges owed to the city and/or county, including, but not limited to, utilities and property taxes. Sec. 14-1375. - Prohibited sales. It shall be a violation of this article for any person to sell or offer to sell any licensed product: (1) To a person under the age of 21; (2) By means of a vending machine; (3) By means of self-service merchandising; (4) As loosies; (5) Containing opium, morphine, jimsonweed, belladonna, strychnos, cocaine, marijuana, or other delirious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process; and/or (6) To any other person, in any other manner or form prohibited by federal or state law or regulation, or by local ordinance. Sec. 14-1376. - Smoking prohibited. Smoking shall not be permitted and no person shall smoke within the indoor area of any establishment with a tobacco license. Smoking for the purpose of sampling licensed products is also prohibited except for in tobacco or vape shops originally licensed prior to May 26, 2015. Signage must be posted as directed by State of Minnesota Administrative Rules. Sec. 14-1377. - Compliance checks and inspections. All licensed premises shall be open to inspection by the city police or other authorized city official during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks by engaging with persons of at least 17 years of age but less than21 years of age to enter the licensed premise to attempt to purchase licensed products. Prior written consent of a parent or guardian is required for any minor to participate in a compliance check. Persons participating in compliance checks shall be supervised by designated law enforcement officers or other designated city personnel. Persons conducting compliance checks shall be exempt from any applicable restriction on possession of licensed products when those items are obtained as a part of the compliance check. No person conducting compliance checks shall attempt to use a false identification misrepresenting their age, and all persons lawfully engaged in a compliance check shall answer all questions about their age asked by the licensee or their employees and shall produce any identification, if any exists, upon request. Sec. 14-1378. - Violations and penalty. (a) Misdemeanor prosecution. Nothing in this section shall prohibit the city from seeking prosecution as a misdemeanor for any alleged violation of this article. (b) Administrative penalties. (1) Licensees. If a licensee or employee of a licensee sells, gives, or otherwise furnishes licensed products to a person under the age of 21 years, or violates any other provision of this chapter, the licensee shall be charged an administrative penalty of $300 for the first violation. An administrative penalty of $600 must be imposed for a second violation at the same location within 36 months after the initial violation. For a third or any subsequent violation at the same location within 36 months after the initial violation, an administrative penalty of $1,000 must be imposed, and the licensee's authority to sell licensed products at that location must be suspended for not less than seven days and may be revoked. No suspension, revocation, or other penalty may take effect until the licensee has received notice, served personally or by mail, of the alleged Packet Page Number 196 of 207 J1, Attachment 1 violation and an opportunity for a hearing before the City Council. A subsequent decision by the City Council that a violation has occurred must be in writing. (2) Other individuals. An individual who sells, gives, or otherwise furnishes licensed products to a person under the age of 21 years may be charged an administrative penalty of $50. No penalty may be imposed until the individual has received notice, served personally or by mail, of the alleged violation and an opportunity for a hearing before the City Council. A subsequent decision by the City Council that a violation has occurred must be in writing. (3) Under 21. Persons under 21 found in unlawful possession of or who unlawfully purchase or attempt to purchase licensed products, may be subject to tobacco -related education classes, diversion programs, community services, or another penalty that the city believes will be appropriate and effective. (4) Statutory penalties. If the administrative penalties authorized to be imposed by Minn. Stats. § 461.12, as it may be amended from time to time, differ from those established in this section, then the higher penalties shall prevail. Sec, 14-1379. - Age verification and signage required. (a) Signage. At each location where licensed products are sold, the licensee shall display a sign in plain view to provide public notice that selling any of these products to any person under the age of 21 is illegal and subject to penalties. The notice shall be placed in a conspicuous location in the licensed establishment and shall be readily visible to any person who is purchasing or attempting to purchase these products. The sign shall provide notice that all persons responsible for selling these products must verify, by means of photographic identification containing the bearer's date of birth, the age of any person under 30 years of age. (b) Age verification. At each location where licensed products are sold, the licensee shall verify, by means of government -issued photographic identification containing the bearer's date of birth, that the purchaser or person attempting to make the purchase is at least 21 years of age. Verification is not required if the purchaser or person attempting to make the purchase is 30 years of age or older. It shall not constitute a defense to a violation of this subdivision that the person appeared to be 30 years of age or older. Sec. 14-1380. - Severability. If any section or provision of this ordinance is held invalid by a court of competent jurisdiction, such invalidity shall not affect any other section or provision and each shall be applied to the fullest extent without the invalidated section or provision. Secs. 14-1381-14-1400. - Reserved. Section II. This ordinance shall be effective on August 1, 2020 following its adoption and publication. Approved by the city council of the city of Maplewood this day of , 2020. Attest: Andrea Sindt City Clerk Marylee Abrams Mayor PC Packet Page Number 197 of 207 J1, Attachment 2 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14, ARTICLE XVIII OF THE CITY CODE REGARDING TOBACCO -RELATED PRODUCTS The Maplewood City Council ordains as follows: Section I. The city council of the city of Maplewood hereby amends Chapter 14, Article XVIII of the Maplewood code of ordinances as follows (additions are underlined and deletions are stricken): ARTICLE XVIII. - TOBACCO -RELATED PRODUCTS Sec. 14-137 . - Purpose. This article is intended to regulate the sale, possession, and use of tobacco, tobacco -related devices, electronic delivery devices, and nicotine or lobelia delivery products evicting yaw -s, to protectsthe general public against the serious effects associated with the illegaluse of tobacco, tobacco -related devices, electronic delivery devices, and nicotine or lobelia delivery products, to protect individuals from the hazards of secondhand smoke , and to further the official public policy of the State of Minnesota as stated in Minn. Stats. §§ 144.391 and 144.412, as may be amended from time to time. Sec. 14-1372.. - Definitions. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning: Q4.4p-Are-644-ant paGkaging rneaRs PaGkagiRg that meets the de-fiAition set forth CAPIA Af Federal 1,2015. Cigar means any roll of tobacco that is wrapped in tobacco leaf or in any substance containing tobacco, with or without a tip or mouthpiece, that is not a cigarette as defined in Minn. Stat. § 297F.01, subd. 3, as amended from time to time. Compliance checks means the system the city uses to investigate and ensure that those authorized to selllicensed products are (elle complying with the requirements of this article. Compliance checks shall involve the use of msspersons under the age of 21 who purchase or attempt to purchase licensed product. as Packet Page Number 198 of 207 J1, Attachment 2 by other units of govemrn&At for the purpose of enforGing appropriate federal, state or 12-I.A.4S A -A44 Electronic delivery devices means any product containing or delivering nicotine, lobelia, or any other substance whether natural or synthetic, intended for human consumption through inhalation of aerosol or vapor from the product. Electronic delivery device includes- but is not limited to- devices manufactured, marketed, or sold as electronic -cigarettes, electronic -cigars, electronic -pipes, vape pens, modes, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of such a product, whether or not marketed or sold separately. Electronic delivery device_ dependenge produgt, or for other med-OGal purposes, and is being rnarketed- -And- sold solely for th-At sugh -Aii excludes drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Druq Administration. Individually packaged means the practice of selling any tobacco or tobacco product wrapped individually for sale. Individuallyed packaged tobacco and tobacco products shall include, but shall not be limited to, single cigarette packs, single cigars, single bags or cans of loose tobacco in any form, and single cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a single pack or other container as described in this definition shall not be considered individually packaged. Indoor area means all space between a floor and a ceiling that is bounded by walls, doorways, or windows, whether open or closed, covering more than 50 percent of the combined surface area of the vertical planes constituting the perimeter of the area. A wall includes any retractable divider, garage door, or other physical barrier, whether temporary or permanent. A standard window screen -Q-.04 -0.011 gauge with an 18 by 16 mesh county is not considered a wall. Licensed products means the term that collectively refers to any tobacco, tobacco -related device, electronic delivery device or nicotine or lobelia delivery product. Loosies means the common term used to refer to a single or individually_...packaged cigar or cigarette, or any other tobacco product that has been removed from its packaging and sold individually. The term "loosies" does not include individual cigars with a retail price, before any sales taxes, of more than $2.60 per cigar. Minor means any natural person who has not yet reached the age of 18 years. Moveable place of business means any form of business operated out of a kiosk, truck, van, automobile or other type of vehicle or transportable shelter and not a fixed -address storefront or other permanent type of structure authorized for sales transactions. Nicotine or lobelia delivery products means any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed and sold solely for that approved purpose. Retail establishment means any place of business where t9baGGG, GIGGtF Licensed products are available for sale to the general public. The phrase shall include, but not be limited to, grocery stores, convenience stores, restaurants, and drug stores. Sale means any transfer of goods for money, trade, barter or other consideration. Sampling means the lighting of tobacco, tobacco products, tobacco -related devices or the activation of and inhaling of vapor from electronic cigarettes in a retail establishment by a customer or potential customer for the purpose of sampling the product or device before a purchase. PC Packet Page Number 199 of 207 J1, Attachment 2 Self-service merchandising means open displays of d E?IO E?Fy dE?ViGE?S G9tiRE? nr lebelia deliyeFy licensed products in any manner where any person shall have access to the tebaGGO tebaGG9_ related d8VOnoc olontrnnin deliyeFy d8VOnoc OF ninntino or lebelia Licensed products, without the assistance or intervention of the licensee or the licensee's employee. The assistance or intervention shall entail the actual physical exchange of the tebaGGG, licensed product.s,. between the customer and the licensee or employee. Self-service sales are interpreted as being any sale where there is not an actual physical exchange of the product between the clerk and the customer. Smoking means inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any other tobacco or plant product, or inhaling or exhaling vapor from any electronic delivery device. Smoking also includes carrying a lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for inhalation. Tobacco means any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product, including but not limited to- cigarettes; cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes drugs, devices, or combination products, as those terms are defined in the Federal Food, Druq, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. Tobacco -related devices means cigarette papers or pipes rnii R ^ orc aShtra ,c,e,ronc for smoking or other device.:; intentionally designed or intended to be used in a manner which enables the chewing, sniffing. smoking, or inhalation of aerosol or vapor of tobacco or tobacco products. Tobacco -related devices include components of tobacco -related devices which may be marketed or sold separately. Tobacco or Vape Shop means a retail establishment with an entrance door opening directly to the outside, with greater than 90% of the shop's gross revenue 44obtained from the sale of licensed products, and which prohibits persons under 21 from entering at all times. aPA-##eTobacco or vape whop saR49t- eexcludes a tobacco department or section of an individual business with a liquor, food, or restaurant license. Vending machine means any mechanical, electric or electronic, or other type of device which dispenses tebaGGo—tem-related dev+ees, 81813#19ROG detiV8FY d8V;G19s, er ^ir�8er lebelia ylicensed products upon the insertion of money, tokens or other form of payment directly into the machine by the person seeking to purchase the Licensed product. Sec. 14-13734. - License required. (a) Generally. No person may directly or indirectly or by means of any device keep for retail sale, sell at retail, offer to sell or otherwise dispose of any Licensed products at any place in the city unless a license has first been issued by the city as provided in this section. (b) Specifically. (1) Application. An application for a license shall be made on a form provided by the city. The application shall contain the full name of the applicant, the applicant's residential and business addresses, and telephone numbers, the name of the business for which the license is sought, and any additional information the city deems necessary. (2) Action. Upon receipt of a completed application, the city clerk shall forward the application to the police department for investigation. The police department shall conduct an investigation of the applicant and application regarding the fitness of the applicant to hold a license pursuant to the Packet Page Number 200 of 207 J1, Attachment 2 standards set forth in this article, and report the results of its investigation to the city clerk within 30 days of receipt of the application. After the city finishes its investigation and reviews the finding, the application will be approved or denied by the city manager or his designee. If the application is approved, it will be issued by the city clerk. If the city manager or his designee denies the application, notice of the denial shall be given to the applicant along with notification of the applicant's right to appeal the decision. (3) Fees. No license shall be issued under this article until the appropriate license or investigation fee is paid in full. The fee(s) shall be established by the city council by Fesel6itieR from time to time. (4) Duration . Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. Rdat8d n lid8li%S (65) Transfers. All licenses issued under this article shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. (76) Moveable place of business. No license shall be issued to a moveable place of business. Only fixed -location businesses shall be eligible to be licensed under this article. (97) Display. All licenses shall be posted and displayed in plain view of the general public on the licensed premises. (!@8) Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days prior, but no more than 60 days before the expiration of the current license. The license holder is not entitled to an automatic renewal of the license. (409) Sale by minors . It shall be unlawful for any business licensed under this article to allow any person under the age of 18 years to sell, offer for sale, or attempt to sell licensed products. Sec. 14-137 - Basis for denial of license. The following shall be grounds for denying the issuance of or renewal of a license under this article; if a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this section: (1) The applicant is under the age of 4.921; (2) The applicant has been convicted within the past five years of any violation of a federal, state, or local law, ordinance provision, or other regulation relating to , Licensed products. (3) The applicant has had a license to sell licensed products revoked or suspended within the preceding 12 months of the date of application. (4) The applicant fails to provide any information required on the application, or provides false or misleading information. (5) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation, from holding such a license. (6) Nonpayment by the property owner and/or applicant of any fees or charges owed to the city and/or county, including, but not limited to, utilities and property taxes. Sec. 14-137::30. - Prohibited sales. PC Packet Page Number 201 of 207 J1, Attachment 2 It shall be a violation of this article for any person to sell or offer to sell any t9baGGG, licensed product: (1) To a person under the age of 21; (2) By means of a vending machine; (3) By means of self-service merchandising; (4) As loosies; (5) Containing opium, morphine, jimsonweed, belladonna, strychnos, cocaine, marijuana, or other delirious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process; and/or (6) To any other person, in any other manner or form prohibited by federal or state law or regulation, or by local ordinance. r--r�samaimrrm ...... Sec. 14-137 . - Smoking prohibited. Smoking shall not be permitted and no person shall smoke within the indoor area of any establishment with a tobacco license. Smoking for the purpose of sampling licensed products -is also prohibited except for the f4gliewiRg vihiAh APR gFaRGIfathGFGGI OR 61PGR PaSSag@ Of OFd_iA_AAG_A_ NO. 947- 2515 White Rear 4,,AR6i@ N., 1700 ROAR Strept N1 in tobacco or vape shops originally licensed prior to May 26, 2015. Signage must be posted as directed by State of Minnesota Administrative Rules. Sec. 14-137 44�. - Compliance checks and inspections. All licensed premises shall be open to inspection by the city police or other authorized city official during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks by engaging with persons ever of at least the age ef 15.17 years of age but less than 4-9-21 years of age to enter the licensed premise to attempt to purchase ylicensed products. Prior written consent of a parent orguardia.r is required for any minor to participate in a compliance check. M Persons participating in compliance checks shall be supervised by G#y-designated law enforcement officers or other designated city personnel. Persons conducting compliance checks shall be exempt from any applicable restriction on possession of licensed products when those items are obtained as a part of the compliance check. AAt h(; Packet Page Number 202 of 207 J1, Attachment 2 No person used Onconducting compliance checks shall attempt to use a false identification misrepresenting toe m�stheir age, and all msspersons lawfully engaged in a compliance check shall answer all questions about thy—mAA,P'stheir age asked by the licensee orh,,,; Ar hertheir employees and shall produce any identification, if any exists, feryihinh henr ssl_he is ask;upon request. Sec. 14-1378-9. - Violations and penalty. (a) Misdemeanor prosecution. Nothing in this section shall prohibit the city from seeking prosecution as a misdemeanor for any alleged violation of this article. (b) Administrative penalties. (1) Licensees. mss- If a licensee or employee of a licensee sells, gives, or otherwise furnishes licensed products to a person under the age of 21 years, or violates any other provision of this chapter, the licensee shall be charged an administrative penalty of $300 for the first violation. An administrative penalty of $600 must be imposed for a second violation at the same location within 36 months after the initial violation. For a third or any subsequent violation at the same location within 36 months after the initial violation, an administrative penalty of $1,000 must be imposed, and the licensee's authority to sell licensed products at that location must be suspended for not less than seven days and may be revoked. No suspension, revocation, or other penalty may take effect until the licensee has received notice, served personally or by mail, of the alleged violation and an opportunity for a hearing before the City Council. A subsequent decision by the City Council that a violation has occurred must be in writing. (2) Other individuals. An individual who sells, -gives, or otherwise furnishes licensed products to a person under the age of 21 years may be charged an administrative penalty of $50. No penalty may be imposed until the individual has received notice, served personally or by mail, of the alleged violation and an opportunity for a hearing before the City Council. A subsequent decision by the City Council that a violation has occurred must be in writing. (3) UipprsUnder 21. nn Persons under 21 found in unlawful possession of or who unlawfully purchase or attempt to purchase , licensed products, 44+-2 -mai be subject to may be sybjeAt to tobacco -related education classes, diversion programs, community services, or another penalty that the city believes will be appropriate and effective. fimo to fim(4 c (4) Statutory penalties. If the administrative penalties authorized to be imposed by Minn. Stats. § 461.12, as it may be amended from time to time, differ from those established in this section, then the higher penalties shall prevail. Sec, 14-1379. - Age verification and signage required. a) Signage. At each location where licensed products are sold, the licensee shall display a sign in plain view to provide public notice that selling any of these products to any person under the age of 21 is illegal and subject to penalties. The notice shall be placed in a conspicuous location in the licensed PC Packet Page Number 203 of 207 J1, Attachment 2 establishment and shall be readily visible to any person who is purchasing or attempting to purchase these products. The sign shall provide notice that all persons responsible for selling these products must verify, by means of photographic identification containing the bearer's date of birth, the age of any person under 30 years of age. (b) Age verification. At each location where licensed products are sold, the licensee shall verify, by means of government -issued photographic identification containing the bearer's date of birth, that the purchaser or person attempting to make the purchase is at least 21 years of age. Verification is not required if the purchaser or person attempting to make the purchase is 30 years of age or older. It shall not constitute a defense to a violation of this subdivision that the person appeared to be 30 years of age or older. Sec. 14-1380. - Severabil If any section or provision of this ordinance is held invalid by a court of competent jurisdiction, such invalidity shall not affect any other section or provision and each shall be applied to the fullest extent without the invalidated section or provision. Secs. 14-13819-14-1400. - Reserved. Section II. This ordinance shall be effective on August 1, 2020 following its adoption and publication. Approved by the city council of the city of Maplewood this day of , 2020. Marylee Abrams Mayor Attest: Andrea Sindt City Clerk Packet Page Number 204 of 207 J1, Attachment 3 CITY OF MAPLEWOOD RESOLUTION NO. RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. , an ordinance amending Chapter 14, Article XVIII of the city code regarding tobacco -related products; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is several pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. _ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood City Council has adopted Ordinance No. _, which amends Chapter 14, Article XVIII of the city code regarding tobacco -related products. The new ordinance aligns with federal and state requirements by raising the minimum purchasing age of tobacco products from 18 to 21. Also, for alignment to state legislation, other changes were made related to licensees, including regarding compliance checks, violations and penalties, and required signage and age verification. Further changes were made to update language throughout the article. The ordinance will become effective August 1, 2020. Andrea Sindt, City Clerk BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection. Adopted by the Maplewood City Council this 27 day of July, 2020. ATTEST: Andrea Sindt, City Clerk Marylee Abrams, Mayor PC Packet Page Number 205 of 207 CITY COUNCIL STAFF REPORT Meeting Date July 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Sale of City -Owned Property at 2501 Londin Lane East a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) b. Direct Staff to Implement Council Direction Provided During the Closed Session Action Requested: Form of Action: Policy Issue: ✓ Motion ❑ Discussion ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation J2 The city entered into a purchase agreement with INH Property Management on March 9, 2020 to sell city -owned property at 2501 Londin Lane East. The council also approved an amendment to the purchase agreement at its meeting on June 22, 2020. The purpose of the closed meeting is to update the council on the purchase agreement. Recommended Action: Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion: a. Pursuant to Minnesota State Statute Section 13D.05, Subdivision 3c, I hereby motion to close the regular meeting and go into closed session to consider purchase offers or counteroffers for city -owned property located at 2501 Londin Lane East. Upon completion of the closed session, the council in open session may consider action to implement the direction discussed during the closed session: b. Motion to direct staff to implement the council direction provided during the closed session. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Closing the meeting has no fiscal impact. The potential sale of City - owned property would result in the City receiving funds from the sale. Packet Page Number 206 of 207 Strategic Plan Relevance: ❑ Financial Sustainability ✓ Operational Effectiveness Mgmt. ❑ Integrated Communication ❑ Community Inclusiveness J2 ✓ Targeted Redevelopment ❑ Infrastructure & Asset This property has historically been used as a fire station. The fire station went dormant several years ago and the building has largely been used for storage. Most recently the building has been leased for storage of a mobile dental trailer. Background The purpose of this agenda item is to update the City Council regarding the purchase agreement to sell city -owned property located at 2501 Londin Lane East. Minnesota State Statute 13D.05 Subdivision 3c, allows a public body to close a meeting to consider offers made for property and to develop counteroffers. At the meeting, city staff and the city attorney will provide an update to the council. Attachments None PC Packet Page Number 207 of 207 FROM THE DESK OF Mary Koppen July 19, 2020 Dear Michael Sable For the permanent record Meeting Date: 07/27/2020 Agenda Item: J2 I am writing in regard to HyVee requesting that our city reduces its off -sale liquor ordnance from 2,640 feet to only 450 feet. This is a very drastic change that can have devastating consequences for no meaningful purpose. Saint Paul has had this same half mile ordnance (2,640 feet) for over 50 years with great success. When HyVee requested a liquor license and ordnance change in Saint Paul they were denied, yet they still built their grocery store, which is by far their biggest focus. The history of Maplewood's Liquor ordnance extends for approximately 20 years and has increased the separation of liquor stores multiples times for very sound reasons. This change is not just a minor separation reduction but nearly 6 times closer which is very substantial. Our industry's current business climate is already very saturated and competitive as it is. I am confident if you agree to support us, HyVee will still continue plans to building their grocery store here in Maplewood and you'd satisfy all parties while preventing financial hardship for many family owned liquor stores. Sincerely yours, Mary Koppen, Party Time Liquor 1835 LARPENTEUR AVE E, MAPLEWOOD, MN 55109 1651-307-7138