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HomeMy WebLinkAbout2020-08-10 City Council Meeting MinutesA. C. E. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 10, 2020 Held Remotely Via Conference Call Meeting No. 15-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:01 p.m. by Mayor Abrams. Mayor Abrams opened the meeting by acknowledging it has been 5 months that we have been living through the COVID-19 pandemic and there are a number of resources available for residents and businesses in Maplewood. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA Councilmember Knutson moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. APPROVAL OF MINUTES 1. July 27, 2020 City Council Meeting Minutes Councilmember Neblett moved to approve the July 27, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Ayes — All, via roll call City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming August 10, 2020 City Council Meeting Minutes 1 events in the community. 2. Council Presentations None G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G2 was highlighted. Councilmember Juenemann moved to approve agenda items G1-G3. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,103,588.58 Checks #106045 thru #106124 dated 07/28/20 $ 601,171.59 Disbursements via debits to checking account dated 07/20/20 thru 07/24/20 $ 859,160.61 Checks #106126 thru #106151 dated 08/04/20 $ 1,922,063.12 Disbursements via debits to checking account dated 07/27/20 thru 07/31/20 $ 4,485,983.90 Total Accounts Payable PAYROLL $ 607,732.64 Payroll Checks and Direct Deposits dated 07/24/20 $ 2,340.83 Payroll Deduction check # 99104258 thru # 99104261 dated 07/24/20 $ 610,073.47 Total Payroll $ 5,096,057.37 GRAND TOTAL August 10, 2020 2 City Council Meeting Minutes Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 2. Resolution Allocating CARES Act Funds Councilmember Juenemann moved to approve the Resolution Allocating Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds. The motion provides for the allocation of $3.067.102. Resolution 20-08-1838 RESOLUTION ALLOCATING CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FUNDS WHEREAS, on March 27, 2020, the President of the United States signed into law the Coronavirus Aid, Relief, and Economic Security (CARES) Act that was passed by the U.S. Congress in response to the COVID-19 Pandemic Outbreak; and WHEREAS, the CARES Act included $339.8 Billion in relief for response to the COVID-19 pandemic in the United States dedicated for State and Local Governments; and WHEREAS, on June 25, 2020 the Governor of the State of Minnesota, by Executive Order under the current emergency, allowed for the distribution of $841 Million in CARES Act Funds to counties and cities within the State of Minnesota in accordance with the U.S. Treasury Guidance on a per -capita basis; and WHEREAS, the City of Maplewood has received $3,067,102 in CARES Act Funding allocation; and WHEREAS, the CARES Act allows local governmental units to reimburse themselves for costs that were not included in the most recent adopted budget, or costs that were included in the most recent adopted budget but have been incurred for a substantially different use from what was intended as a result of the COVID-19 public health emergency; and WHEREAS, the CARES Act presumes for administrative convenience that total payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency; and WHEREAS, the CARES Act allows local governmental units to provide grants to small businesses that meet legal requirements to provide assistance to defray the costs of business or service interruptions incurred by required closures, those businesses that voluntarily closed to promote social distancing measures, or business that are affected by decreased customer and service demand as a result of the COVID-19 public health emergency. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates $2,151,102 of CARES Act Funds to the City of Maplewood to reimburse the City for the August 10, 2020 3 City Council Meeting Minutes following costs incurred for the purposes of mitigating or responding to the COVID-19 public health emergency: • Payroll costs for City staff, • Facility modifications, • Telework equipment and support, • Public health services, • Public safety response, • Other eligible costs. BE IT FURTHER RESOLVED that the Maplewood City Council allocates $30,000 of CARES Act Funding for business relief purposes, for specific businesses in good standing with the Minnesota Secretary of State and Minnesota Department of Revenue and current on property taxes, defined as follows: • Payment equivalent to 2 months of the 2020 license fee to current City liquor license holders, to reimburse for the amount of time the businesses were required to be closed. BE IT FURTHER RESOLVED that the Maplewood City Council allocates $800,000 of CARES Act Funding for business relief purposes to the Maplewood Economic Development Authority (EDA), specifically for nonprofit entities who have a contractual relationship with the City of Maplewood to provide services, defined as follows: YMCA of the Greater Twin Cities, $500,000 for the reimbursement of expenses for YMCA's community response to the COVID-19 public health emergency; including but not limited to: delivering and dispersing meals for members of the community in need; providing welfare checks on senior citizens; providing child care services for public safety workers, health care workers, teachers, and other members of the community in need of services. YMCA of the Greater Twin Cities, $300,000 for the re -opening and monthly operations of the Maplewood Community Center from August 3, 2020 through December 31, 2021. BE IT FURTHER RESOLVED that the Maplewood City Council allocates the remaining $86,000 to the Maplewood EDA for distribution to St. John's Hospital in Maplewood for relief purposes to be utilized at the Maplewood campus. BE IT FURTHER RESOLVED that adjustments to the allocations between categories may be made by resolution at future City Council meetings. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 3. Resolution Appointing Additional Election Judges for the 2020 State Primary Election August 10, 2020 4 City Council Meeting Minutes Councilmember Juenemann moved to approve the resolution listing additional election iudaes for the 2020 State Primary Election to be held on Auaust 11. 2020. Resolution 20-08-1839 2020 State Primary Election Appointing Additional Election Judges WHEREAS, MN State Statute 204B.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve in the 2020 State Primary Election to be held on Tuesday, August 11, 2020 from the following list. Ajla Arnold Regan Beggs Melinda Coleman Lu Cortesi Christine Evans Mychal Fowlds Tammi Hayes Lois Knutson Michelle Larson Pam Moy Jill Nadeau Gus Perez Mike Sable Joe Sheeran Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. August 10, 2020 5 City Council Meeting Minutes 1. EDA Tax Increment Financing District No. 1-14 a. Public Hearing b. Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1-14 Community Development Director Thomson gave the staff report. Keith Dahl of Ehlers gave the presentation. Phil Hoey with Hy-Vee addressed the council to give additional information. Brittney Finch with Slate gave further comments. Mayor Abrams opened the public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financina Plan for TIF District No. 1-14. Resolution 20-08-1840 RESOLUTION APPROVING MODIFICATION OF THE DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-14 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota as follows: Section 1. Recitals. 1.01. The City Council of the city of Maplewood (the "City") established the Maplewood Economic Development Authority ("MEDA") to promote development and redevelopment within the community. 1.02. On July 22, 2019 the City adopted a modified Enabling Resolution for MEDA, giving it the authority of an economic development authority under Minnesota Statutes, sections 469.090 through 469.1081 (the "EDA Act"), of a housing and redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047 (the "HRA Act"); and of a city under Minnesota Statutes, sections 469.124 through 469.134 (the "City Development Districts Act"). 1.03. In response to a proposal to redevelop an area of White Bear Avenue near Gervais Avenue which includes structurally substandard commercial buildings, MEDA determined to establish a tax increment financing district. 1.04. MEDA and the City investigated the facts and caused to be prepared a modification to the Development District Program (the "Development Program") for Development District No. 1 (the "Project") and a tax increment financing plan (the "TIF Plan") for Tax Increment Financing District No. 1-14 (the "TIF District"), describing the assistance which may be provided to encourage redevelopment within the Project. August 10, 2020 6 City Council Meeting Minutes 1.05. All actions required by law to be performed prior to the adoption of the modified Development Program and the TIF Plan and establishment of the TIF District have been performed, including approval of the TIF Plan by MEDA at its meeting on August 10, 2020. 1.06. MEDA and the City notified Ramsey County and Independent School District No. 622 of the public hearing on the modified Development Program and TIF Plan to be held before the City Council on August 10, 2020. 1.07. The modified Development Program and TIF Plan are contained in a document entitled "Modification to the Development Program, Development District No. 1 and Tax Increment Financing Plan for Tax Increment Financing District No. 1-14," dated August 10, 2020 and on file at city hall. 1.08. The City Council has fully reviewed the contents of the modified Development Program and TIF Plan and has on August 10, 2020 conducted a public hearing thereon at which the views of all interested persons were received orally or in writing. Section 2. Findings Relating to the Adoption of the Modified Development Program. 2.01. The City finds that the modified Development Program, which consists of inclusion of an additional tax increment financing district, continues to be consistent with the City's comprehensive plan. 2.02. The City finds that the adoption of the modified Development Program would promote redevelopment of properties within the Project and is in the vital interests of the community as a whole. Section 3. Findings Relating to the Establishment of Tax Increment Financing District Nn 1-14 3.01. The City finds and determines that it is necessary and desirable for the sound and orderly development of the Project and the community as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by MEDA and the City to establish Tax Increment Financing District No. 1-14. 3.02. The City further finds and determines, and it is the reasoned opinion of the City, that the redevelopment proposed in the TIF Plan for the TIF District could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the land within the TIF District that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed redevelopment, after subtracting the present value of the projected tax increments for the maximum duration of the TIF District, and that therefore the use of tax increment financing is necessary to assist the project. 3.03. The expenditures proposed to be financed through tax increment financing are necessary to permit MEDA and the City to realize the full potential of the August 10, 2020 7 City Council Meeting Minutes Project in terms of development intensity, diversity of uses and tax base and to facilitate the redevelopment of land and rehabilitation of a commercial building which is consistent with the comprehensive plan. 3.04. The TIF Plan for the TIF District will afford maximum opportunity, consistent with the sound needs of the City as a whole, for redevelopment of the Project by private enterprise. Both of the commercial buildings within the TIF District are structurally substandard within the meaning of Minnesota Statutes, section 469.174, subd. 10. 3.05. The TIF Plan for the TIF District conforms to the general plan for the development and redevelopment of Maplewood as a whole. The developer's plans for rehabilitation of a commercial building is fully consistent with the city's comprehensive plan. 3.06. The City has relied upon the written representation made by the developer, review of the developer's proforma, the opinions and recommendations of City staff, and the personal knowledge of the members of the City Council in reaching its conclusions regarding the TIF Plan and the establishment of the TIF District. The City also reviewed the report prepared for MEDA by LHB, Inc. dated May 21, 2020 regarding the lot coverage and structural condition of the two principal buildings within the TIF District and has relied upon said report in reaching the determination that the area qualifies as a redevelopment tax increment financing district. Additional reasons and supporting facts are included in Exhibit C to the TIF Plan. 3.07. TIF District No. 1-14 is a redevelopment tax increment financing district within the meaning of Minnesota Statutes, section 469.174, subd. 10(a)(1). LHB, Inc. has reviewed the property to be included within the TIF District and prepared a report on the condition of two principal buildings located thereon. The report, which was prepared after an interior and exterior inspection of the buildings on April 27, 2020, establishes that both of the buildings are structurally substandard and that the TIF District qualifies as a redevelopment tax increment district. A copy of this report will be retained at city hall for the duration of the TIF District. Section 4. Approval of Modified Development Program and Tax Increment Financing Plan: Establishment of Tax Increment Financina District No. 1-14: 4.01. The modified Development Program for Development District No. 1 is hereby approved. 4.02. The TIF Plan for TIF District No. 1-14 is hereby approved, as adopted by MEDA. Tax Increment Financing District No. 1-14 is hereby established. 4.03. The Executive Director of MEDA is authorized and directed to transmit a certified copy of this resolution together with a certified copy of the modified Development Program and the TIF Plan to Ramsey County with a request that the original tax capacity of the property within TIF District No. 1-14 be certified to MEDA pursuant to Minnesota Statutes, section 469.177, subd. 1 and to file a copy of the modified Development Program and the TIF Plan for TIF District No. 1-14 with the Minnesota department of revenue. August 10, 2020 City Council Meeting Minutes Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. UNFINISHED BUSINESS None J. NEW BUSINESS Ordinance Amending the Off -Sale Intoxicating Liquor License Regulations Community Development Director Thomson gave the staff report. Councilmember Knutson moved to approve the ordinance amending Chapter 6, Article III, Division 2, Subdivision I, Section 169 by removing the Off -Sale Intoxicating Liquor License distance regulations. Ordinance 1013 An Ordinance Removing the Off -Sale Intoxicating Liquor License Distance Regulations The Maplewood City Council ordains as follows: Section I. The Maplewood City Council hereby amends Chapter 6, Article III, Division 2, Subdivision I of the Maplewood Code of Ordinances: (Additions are underlined and deletions are stricken from the original ordinance.) Sec. 6-169. Reserved. Section II. This ordinance shall be effective upon adoption and publication in the city's official newspaper. Seconded by Councilmember Neblett Ayes — via roll call - Mayor Abrams, Council Members Knutson, Neblett and Smith Nays — via roll call, Councilmember Juenemann The motion passed. 2. Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution b. Design Review and Comprehensive Sign Plan Resolution Community Development Thomson gave the staff report. Phil Hoey with Hy-Vee addressed the council and gave further comments. Brittney Finch with Slate gave additional comments. Mayor Abrams moved to approve the resolution for a conditional use permit for a Dlanned unit develoament and a motor fuel station at 2501 White Bear Avenue. August 10, 2020 9 City Council Meeting Minutes Resolution 20-08-1841 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Slate Asset Management has requested approval of a conditional use permit for a planned unit development and a motor fuel station. 1.02 The property is located at 2501 White Bear Avenue North and is legally described as: That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County MN AND That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22, Ramsey County, MN _►N That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof, lying South of Lot 1 of said Block 1 and the westerly extension thereof except that part of said Lot 2 lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN AND That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 City Ordinance Section 44-512(8) requires a Conditional Use Permit for a motor fuel station. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44- August 10, 2020 10 City Council Meeting Minutes 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. On May 19, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On August 10, 2020, the city council discussed this resolution. They August 10, 2020 11 City Council Meeting Minutes considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. Adherence to the site plan and building elevations date -stamped June 1, 2020 and the remaining design plans date -stamped April 27, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The planned unit development for this site approves a minimum front yard setback of 19.7 feet from the White Bear Avenue right-of-way. 5. The planned unit development for this site approves a parking ratio of one parking space for every 250 square feet of retail space. Parking ratios for any other type of use of this site shall meet city ordinance requirements. 6. Comply with the comprehensive sign plan for this site. 7. The applicant shall sign a developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles, responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. 8. Intercom use may be limited by the city if there are complaints about volume and late -night use. 9. Outdoor storage and sales are allowed along the west building elevation of the convenience store building and under the gas canopy. Outdoor sales are also allowed directly in front of the grocery store building, along the east elevation. Outdoor storage and sales for the convenience store are not allowed anywhere else on site. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for design review and a comprehensive sign plan amendment for a new convenience store to be constructed at 2501 White Bear Avenue North and for the access chanaes from the site to White Bear Avenue North and Gervais Avenue East August 10, 2020 12 City Council Meeting Minutes Resolution 20-08-1842 DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Background. 1.01 Slate Asset Management has requested approval of design review and comprehensive sign plan. 1.02 The property is located at 2501 White Bear Avenue North and is legally described as: That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County MN _►N That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22, Ramsey County, MN _►N That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof, lying South of Lot 1 of said Block 1 and the westerly extension thereof except that part of said Lot 2 lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN AND That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN Section 2. Site, Building and Sign Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or August 10, 2020 13 City Council Meeting Minutes occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided for business premises with five or more tenants on the premises and all multiple -story buildings with two or more tenants in the building. Such a plan, which shall include the location, size, height, color, lighting and orientation of all signs and/or murals, shall be submitted for preliminary plan approval by the city. Exceptions to the sign ordinance of this article may be permitted for sign areas, densities, and dynamic display changeover rates for the plan as a whole if the signs are in conformity with the intent of this article, results in an improved relationship between the various parts of the plan, encourages and promotes the removal of nonconforming signs through the use of shared signs, and in the case of long-term exemptions to temporary window and banner, signs show that there are unusual circumstances with the request. In addition, murals must be tasteful, in keeping with the business premises and surrounding properties, and not contain any defamatory, obscene, treasonous expressions or opinions, including graffiti. Section 3. City Council Action. 3.01 The above -described site, design and sign plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan and building elevations date -stamped June 1, 2020 and the remaining design plans date -stamped April 27, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 11, 2020. 4. Meet all requirements in the environmental report, dated June 2, August 10, 2020 14 City Council Meeting Minutes 2020. 5. All rooftop equipment shall be screened. 6. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A signed developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles, responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. b. Revised building elevations that detail additional architectural elements on the east elevation of the new building. c. A revised site plan that includes an extension of the proposed sidewalk on the north side of the convenience store so that it connects to the existing sidewalk on White Bear Avenue. d. A revised photometric plan that meets the requirements of the city's lighting code. e. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. A comprehensive sign plan is approved for this site per the following conditions. a. The conditions of this resolution replace and supersede any and all previous comprehensive sign plan approvals for this site. b. Exterior tenant signage at the Maple Ridge Center's multi -tenant building shall consist of store identification only and copy shall be restricted to the Tenant's proper name and major product or service offered. Corporate logos, emblems, shields and similar identifying devices shall be permitted provided they are confined within the signage panel. c. For the multi -tenant building, the signs shall be located 18 inches inset from the sides of its leased space. Tenants with 6,000 square feet or more of leased space shall be limited to 36-inch-tall signs. Tenants with less than 6,000 square feet of leased space shall be limited to 24-inch-tall signs. d. For the grocery store building, one 15-foot-tall monument sign is permitted and must meet all setback requirements. Wall signs are permitted for the grocery building and must meet code requirements. e. Signage for the convenience store and fuel canopy is limited to August 10, 2020 15 City Council Meeting Minutes wall signage and must meet code requirements. No additional freestanding signs are permitted for the convenience store building. f. All tenants are allowed use of individual illuminated letters only. g. Electrical connection and transformers will be located in the tenant space. Access panels will be provided on the back side of the signage panel and a 3/4" conduit will carry electrical service along the cylindrical window mullions to the transformer. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a continuous concrete curb per City of Maplewood and Ramsey County requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide additional landscaping between the east fagade of the building and White Bear Avenue. 12. The applicant shall relocate the trash enclosure 5 feet to the north but the east and west walls shall extend 5 feet south of the gates of the trash enclosure. August 10, 2020 16 City Council Meeting Minutes 13. The applicant shall submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. 14. The applicant shall wrap the columns for the fuel canopy with full brick. 15. There shall be no striping or banding on the canopy other than what is shown on the plan. 16. The light fixtures in the canopy shall be recessed. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 3. Cooperative Agreement with Ramsey County for Ponds at Battle Creek Community Engagement Process Community Development Director Thomson gave the staff report. Commissioner Reinhardt gave additional information. Jay Demma with Perkins & Will supplied further comments. John Slack with Perkins & Will gave further comments. Councilmember Juenemann moved to approve the terms of the cooperative agreement and authorize the mayor and city manager to execute the agreement between the City of Maplewood and Ramsey County. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 4. Resolution Approving Plans and Specifications and Advertising for Bids, 1902 Building Roof Replacement, City Project 20-06 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution Approving Plans and Specifications and Advertising for Bids for the 1902 Building Roof Replacement, City Project 20-06. Resolution 20-08-1843 APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on April 13, 2020 plans and specifications for the 1902 Building Roof Replacement, City Project 20-06, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: August 10, 2020 17 City Council Meeting Minutes 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 41" day of September, 2020, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of September 14, 2020. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 8:44 p.m. Andrea Sindt, City Clerk August 10, 2020 18 City Council Meeting Minutes