HomeMy WebLinkAbout2020-08-10 City Council Meeting MinutesA.
C.
E.
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 10, 2020
Held Remotely Via Conference Call
Meeting No. 15-20
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:01 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting by acknowledging it has been 5 months that we
have been living through the COVID-19 pandemic and there are a number of resources
available for residents and businesses in Maplewood.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
Councilmember Knutson moved to approve the agenda as submitted.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
APPROVAL OF MINUTES
1. July 27, 2020 City Council Meeting Minutes
Councilmember Neblett moved to approve the July 27, 2020 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
Ayes — All, via roll call
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
August 10, 2020
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1
events in the community.
2. Council Presentations
None
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G2 was highlighted.
Councilmember Juenemann moved to approve agenda items G1-G3.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 1,103,588.58 Checks #106045 thru #106124
dated 07/28/20
$ 601,171.59 Disbursements via debits to checking account
dated 07/20/20 thru 07/24/20
$ 859,160.61 Checks #106126 thru #106151
dated 08/04/20
$ 1,922,063.12 Disbursements via debits to checking account
dated 07/27/20 thru 07/31/20
$ 4,485,983.90 Total Accounts Payable
PAYROLL
$ 607,732.64 Payroll Checks and Direct Deposits dated 07/24/20
$ 2,340.83 Payroll Deduction check # 99104258 thru # 99104261 dated 07/24/20
$ 610,073.47 Total Payroll
$ 5,096,057.37 GRAND TOTAL
August 10, 2020 2
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Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
2. Resolution Allocating CARES Act Funds
Councilmember Juenemann moved to approve the Resolution Allocating Coronavirus
Aid, Relief, and Economic Security (CARES) Act Funds. The motion provides for the
allocation of $3.067.102.
Resolution 20-08-1838
RESOLUTION ALLOCATING CORONAVIRUS AID, RELIEF, AND
ECONOMIC SECURITY (CARES) ACT FUNDS
WHEREAS, on March 27, 2020, the President of the United States signed into
law the Coronavirus Aid, Relief, and Economic Security (CARES) Act that was passed
by the U.S. Congress in response to the COVID-19 Pandemic Outbreak; and
WHEREAS, the CARES Act included $339.8 Billion in relief for response to the
COVID-19 pandemic in the United States dedicated for State and Local Governments;
and
WHEREAS, on June 25, 2020 the Governor of the State of Minnesota, by
Executive Order under the current emergency, allowed for the distribution of $841 Million
in CARES Act Funds to counties and cities within the State of Minnesota in accordance
with the U.S. Treasury Guidance on a per -capita basis; and
WHEREAS, the City of Maplewood has received $3,067,102 in CARES Act
Funding allocation; and
WHEREAS, the CARES Act allows local governmental units to reimburse
themselves for costs that were not included in the most recent adopted budget, or costs
that were included in the most recent adopted budget but have been incurred for a
substantially different use from what was intended as a result of the COVID-19 public
health emergency; and
WHEREAS, the CARES Act presumes for administrative convenience that total
payroll costs for public health and public safety employees are payments for services
substantially dedicated to mitigating or responding to the COVID-19 public health
emergency; and
WHEREAS, the CARES Act allows local governmental units to provide grants to
small businesses that meet legal requirements to provide assistance to defray the costs
of business or service interruptions incurred by required closures, those businesses that
voluntarily closed to promote social distancing measures, or business that are affected
by decreased customer and service demand as a result of the COVID-19 public health
emergency.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates
$2,151,102 of CARES Act Funds to the City of Maplewood to reimburse the City for the
August 10, 2020 3
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following costs incurred for the purposes of mitigating or responding to the COVID-19
public health emergency:
• Payroll costs for City staff,
• Facility modifications,
• Telework equipment and support,
• Public health services,
• Public safety response,
• Other eligible costs.
BE IT FURTHER RESOLVED that the Maplewood City Council allocates
$30,000 of CARES Act Funding for business relief purposes, for specific businesses in
good standing with the Minnesota Secretary of State and Minnesota Department of
Revenue and current on property taxes, defined as follows:
• Payment equivalent to 2 months of the 2020 license fee to current City liquor
license holders, to reimburse for the amount of time the businesses were
required to be closed.
BE IT FURTHER RESOLVED that the Maplewood City Council allocates
$800,000 of CARES Act Funding for business relief purposes to the Maplewood
Economic Development Authority (EDA), specifically for nonprofit entities who have a
contractual relationship with the City of Maplewood to provide services, defined as
follows:
YMCA of the Greater Twin Cities, $500,000 for the reimbursement of expenses
for YMCA's community response to the COVID-19 public health emergency;
including but not limited to: delivering and dispersing meals for members of the
community in need; providing welfare checks on senior citizens; providing child
care services for public safety workers, health care workers, teachers, and other
members of the community in need of services.
YMCA of the Greater Twin Cities, $300,000 for the re -opening and monthly
operations of the Maplewood Community Center from August 3, 2020 through
December 31, 2021.
BE IT FURTHER RESOLVED that the Maplewood City Council allocates the
remaining $86,000 to the Maplewood EDA for distribution to St. John's Hospital in
Maplewood for relief purposes to be utilized at the Maplewood campus.
BE IT FURTHER RESOLVED that adjustments to the allocations between
categories may be made by resolution at future City Council meetings.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
3. Resolution Appointing Additional Election Judges for the 2020 State Primary
Election
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Councilmember Juenemann moved to approve the resolution listing additional election
iudaes for the 2020 State Primary Election to be held on Auaust 11. 2020.
Resolution 20-08-1839
2020 State Primary Election
Appointing Additional Election Judges
WHEREAS, MN State Statute 204B.21, Subd. 2 states election judges for
precincts in a municipality shall be appointed by the governing body of the municipality;
and
WHEREAS, approval of the resolution does not qualify individuals to serve as an
election judge; and
WHEREAS, appointments will be made from the list to fill the needed positions
after training and required paperwork have been completed; and
WHEREAS, appointment of additional election judges within the 25 days before
the election may be made if the appointing authority determines that additional election
judges will be required; and
FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election
Judges to serve in the 2020 State Primary Election to be held on Tuesday, August 11,
2020 from the following list.
Ajla Arnold
Regan Beggs
Melinda Coleman
Lu Cortesi
Christine Evans
Mychal Fowlds
Tammi Hayes
Lois Knutson
Michelle Larson
Pam Moy
Jill Nadeau
Gus Perez
Mike Sable
Joe Sheeran
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
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1. EDA Tax Increment Financing District No. 1-14
a. Public Hearing
b. Resolution Approving Modification of the Development District
Program for Development District No. 1 and the Tax Increment
Financing Plan for TIF District No. 1-14
Community Development Director Thomson gave the staff report. Keith Dahl of Ehlers
gave the presentation. Phil Hoey with Hy-Vee addressed the council to give additional
information. Brittney Finch with Slate gave further comments.
Mayor Abrams opened the public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Approving Modification of
the Development District Program for Development District No. 1 and the Tax Increment
Financina Plan for TIF District No. 1-14.
Resolution 20-08-1840
RESOLUTION APPROVING MODIFICATION OF THE DEVELOPMENT
DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX
INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT
NO. 1-14
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota as follows:
Section 1. Recitals.
1.01. The City Council of the city of Maplewood (the "City") established the
Maplewood Economic Development Authority ("MEDA") to promote development and
redevelopment within the community.
1.02. On July 22, 2019 the City adopted a modified Enabling Resolution for
MEDA, giving it the authority of an economic development authority under Minnesota
Statutes, sections 469.090 through 469.1081 (the "EDA Act"), of a housing and
redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047
(the "HRA Act"); and of a city under Minnesota Statutes, sections 469.124 through
469.134 (the "City Development Districts Act").
1.03. In response to a proposal to redevelop an area of White Bear Avenue
near Gervais Avenue which includes structurally substandard commercial buildings,
MEDA determined to establish a tax increment financing district.
1.04. MEDA and the City investigated the facts and caused to be prepared a
modification to the Development District Program (the "Development Program") for
Development District No. 1 (the "Project") and a tax increment financing plan (the "TIF
Plan") for Tax Increment Financing District No. 1-14 (the "TIF District"), describing the
assistance which may be provided to encourage redevelopment within the Project.
August 10, 2020 6
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1.05. All actions required by law to be performed prior to the adoption of the
modified Development Program and the TIF Plan and establishment of the TIF District
have been performed, including approval of the TIF Plan by MEDA at its meeting on
August 10, 2020.
1.06. MEDA and the City notified Ramsey County and Independent School
District No. 622 of the public hearing on the modified Development Program and TIF
Plan to be held before the City Council on August 10, 2020.
1.07. The modified Development Program and TIF Plan are contained in a
document entitled "Modification to the Development Program, Development District
No. 1 and Tax Increment Financing Plan for Tax Increment Financing District No. 1-14,"
dated August 10, 2020 and on file at city hall.
1.08. The City Council has fully reviewed the contents of the modified
Development Program and TIF Plan and has on August 10, 2020 conducted a public
hearing thereon at which the views of all interested persons were received orally or in
writing.
Section 2. Findings Relating to the Adoption of the Modified Development Program.
2.01. The City finds that the modified Development Program, which consists of
inclusion of an additional tax increment financing district, continues to be consistent with
the City's comprehensive plan.
2.02. The City finds that the adoption of the modified Development Program
would promote redevelopment of properties within the Project and is in the vital interests
of the community as a whole.
Section 3. Findings Relating to the Establishment of Tax Increment Financing District
Nn 1-14
3.01. The City finds and determines that it is necessary and desirable for the
sound and orderly development of the Project and the community as a whole, and for
the protection and preservation of the public health, safety, and general welfare, that the
authority of the TIF Act be exercised by MEDA and the City to establish Tax Increment
Financing District No. 1-14.
3.02. The City further finds and determines, and it is the reasoned opinion of
the City, that the redevelopment proposed in the TIF Plan for the TIF District could not
reasonably be expected to occur solely through private investment within the reasonably
foreseeable future and that the increased market value of the land within the TIF District
that could reasonably be expected to occur without the use of tax increment financing
would be less than the increase in the market value estimated to result from the
proposed redevelopment, after subtracting the present value of the projected tax
increments for the maximum duration of the TIF District, and that therefore the use of tax
increment financing is necessary to assist the project.
3.03. The expenditures proposed to be financed through tax increment
financing are necessary to permit MEDA and the City to realize the full potential of the
August 10, 2020 7
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Project in terms of development intensity, diversity of uses and tax base and to facilitate
the redevelopment of land and rehabilitation of a commercial building which is consistent
with the comprehensive plan.
3.04. The TIF Plan for the TIF District will afford maximum opportunity,
consistent with the sound needs of the City as a whole, for redevelopment of the Project
by private enterprise. Both of the commercial buildings within the TIF District are
structurally substandard within the meaning of Minnesota Statutes, section 469.174,
subd. 10.
3.05. The TIF Plan for the TIF District conforms to the general plan for the
development and redevelopment of Maplewood as a whole. The developer's plans for
rehabilitation of a commercial building is fully consistent with the city's comprehensive
plan.
3.06. The City has relied upon the written representation made by the
developer, review of the developer's proforma, the opinions and recommendations of
City staff, and the personal knowledge of the members of the City Council in reaching its
conclusions regarding the TIF Plan and the establishment of the TIF District. The City
also reviewed the report prepared for MEDA by LHB, Inc. dated May 21, 2020 regarding
the lot coverage and structural condition of the two principal buildings within the TIF
District and has relied upon said report in reaching the determination that the area
qualifies as a redevelopment tax increment financing district. Additional reasons and
supporting facts are included in Exhibit C to the TIF Plan.
3.07. TIF District No. 1-14 is a redevelopment tax increment financing district
within the meaning of Minnesota Statutes, section 469.174, subd. 10(a)(1). LHB, Inc.
has reviewed the property to be included within the TIF District and prepared a report on
the condition of two principal buildings located thereon. The report, which was prepared
after an interior and exterior inspection of the buildings on April 27, 2020, establishes
that both of the buildings are structurally substandard and that the TIF District qualifies
as a redevelopment tax increment district. A copy of this report will be retained at city
hall for the duration of the TIF District.
Section 4. Approval of Modified Development Program and Tax Increment Financing
Plan: Establishment of Tax Increment Financina District No. 1-14:
4.01. The modified Development Program for Development District No. 1 is
hereby approved.
4.02. The TIF Plan for TIF District No. 1-14 is hereby approved, as adopted by
MEDA. Tax Increment Financing District No. 1-14 is hereby established.
4.03. The Executive Director of MEDA is authorized and directed to transmit a
certified copy of this resolution together with a certified copy of the modified
Development Program and the TIF Plan to Ramsey County with a request that the
original tax capacity of the property within TIF District No. 1-14 be certified to MEDA
pursuant to Minnesota Statutes, section 469.177, subd. 1 and to file a copy of the
modified Development Program and the TIF Plan for TIF District No. 1-14 with the
Minnesota department of revenue.
August 10, 2020
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Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
UNFINISHED BUSINESS
None
J. NEW BUSINESS
Ordinance Amending the Off -Sale Intoxicating Liquor License Regulations
Community Development Director Thomson gave the staff report.
Councilmember Knutson moved to approve the ordinance amending Chapter 6, Article
III, Division 2, Subdivision I, Section 169 by removing the Off -Sale Intoxicating Liquor
License distance regulations.
Ordinance 1013
An Ordinance Removing the Off -Sale Intoxicating
Liquor License Distance Regulations
The Maplewood City Council ordains as follows:
Section I. The Maplewood City Council hereby amends Chapter 6, Article III, Division 2,
Subdivision I of the Maplewood Code of Ordinances: (Additions are underlined and
deletions are stricken from the original ordinance.)
Sec. 6-169. Reserved.
Section II. This ordinance shall be effective upon adoption and publication in the city's
official newspaper.
Seconded by Councilmember Neblett Ayes — via roll call - Mayor
Abrams, Council Members
Knutson, Neblett and Smith
Nays — via roll call, Councilmember
Juenemann
The motion passed.
2. Maple Ridge Convenience Store, 2501 White Bear Avenue
a. Conditional Use Permit Resolution
b. Design Review and Comprehensive Sign Plan Resolution
Community Development Thomson gave the staff report. Phil Hoey with Hy-Vee
addressed the council and gave further comments. Brittney Finch with Slate gave
additional comments.
Mayor Abrams moved to approve the resolution for a conditional use permit for a
Dlanned unit develoament and a motor fuel station at 2501 White Bear Avenue.
August 10, 2020 9
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Resolution 20-08-1841
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Slate Asset Management has requested approval of a conditional use
permit for a planned unit development and a motor fuel station.
1.02 The property is located at 2501 White Bear Avenue North and is legally
described as:
That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the East Half of the Northwest
Quarter of Section 11, Township 29, Range 22, Ramsey County MN
AND
That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west
line of the Northwest Quarter of the Southeast Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
_►N
That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded
plat thereof, lying South of Lot 1 of said Block 1 and the westerly
extension thereof except that part of said Lot 2 lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the Northwest Quarter of
Section 11, Township 29, Range 22, Ramsey County, MN
AND
That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the
recorded plat thereof lying East of the West line of the Northwest Quarter
of the Southeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
Section 2. Standards.
2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for
Planned Unit Developments.
2.02 City Ordinance Section 44-512(8) requires a Conditional Use Permit for a
motor fuel station.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-
August 10, 2020 10
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1097(a) states that the City Council must base approval of a Conditional
Use Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or property,
because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected
street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit request.
On May 19, 2020, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city
council approve this resolution.
2. On August 10, 2020, the city council discussed this resolution. They
August 10, 2020 11
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considered reports and recommendations from the planning
commission and city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. Adherence to the site plan and building elevations date -stamped June
1, 2020 and the remaining design plans date -stamped April 27, 2020.
The director of community development may approve minor changes.
2. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. The planned unit development for this site approves a minimum front
yard setback of 19.7 feet from the White Bear Avenue right-of-way.
5. The planned unit development for this site approves a parking ratio of
one parking space for every 250 square feet of retail space. Parking
ratios for any other type of use of this site shall meet city ordinance
requirements.
6. Comply with the comprehensive sign plan for this site.
7. The applicant shall sign a developer's agreement with the city before
the issuance of any permits. This agreement shall outline all roles,
responsibilities and financial arrangements for the access
improvements on White Bear Avenue and Gervais Avenue.
8. Intercom use may be limited by the city if there are complaints about
volume and late -night use.
9. Outdoor storage and sales are allowed along the west building
elevation of the convenience store building and under the gas canopy.
Outdoor sales are also allowed directly in front of the grocery store
building, along the east elevation. Outdoor storage and sales for the
convenience store are not allowed anywhere else on site.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution for design review and a
comprehensive sign plan amendment for a new convenience store to be constructed at
2501 White Bear Avenue North and for the access chanaes from the site to White Bear
Avenue North and Gervais Avenue East
August 10, 2020 12
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Resolution 20-08-1842
DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Background.
1.01 Slate Asset Management has requested approval of design review and
comprehensive sign plan.
1.02 The property is located at 2501 White Bear Avenue North and is legally
described as:
That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the East Half of the Northwest
Quarter of Section 11, Township 29, Range 22, Ramsey County MN
_►N
That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west
line of the Northwest Quarter of the Southeast Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
_►N
That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded
plat thereof, lying South of Lot 1 of said Block 1 and the westerly
extension thereof except that part of said Lot 2 lying East of the West line
of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, and lying South of the North line of the South 4
acres of the West Half of the North Half of the Northwest Quarter of
Section 11, Township 29, Range 22, Ramsey County, MN
AND
That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the
recorded plat thereof lying East of the West line of the Northwest Quarter
of the Southeast Quarter of the Northwest Quarter of Section 11,
Township 29, Range 22, Ramsey County, MN
Section 2. Site, Building and Sign Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design
review board make the following findings to approve plans:
1. That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
August 10, 2020 13
City Council Meeting Minutes
occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in
keeping with the character of the surrounding neighborhood and is not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal
plan.
3. That the design and location of the proposed development would
provide a desirable environment for its occupants, as well as for its
neighbors, and that it is aesthetically of good composition, materials,
textures and colors.
2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall
be provided for business premises with five or more tenants on the
premises and all multiple -story buildings with two or more tenants in the
building.
Such a plan, which shall include the location, size, height, color, lighting
and orientation of all signs and/or murals, shall be submitted for
preliminary plan approval by the city. Exceptions to the sign ordinance of
this article may be permitted for sign areas, densities, and dynamic
display changeover rates for the plan as a whole if the signs are in
conformity with the intent of this article, results in an improved relationship
between the various parts of the plan, encourages and promotes the
removal of nonconforming signs through the use of shared signs, and in
the case of long-term exemptions to temporary window and banner, signs
show that there are unusual circumstances with the request. In addition,
murals must be tasteful, in keeping with the business premises and
surrounding properties, and not contain any defamatory, obscene,
treasonous expressions or opinions, including graffiti.
Section 3. City Council Action.
3.01 The above -described site, design and sign plans are hereby approved
based on the findings outlined in Section 3 of this resolution. Subject to
staff approval, the site must be developed and maintained in substantial
conformance with the site plan and building elevations date -stamped
June 1, 2020 and the remaining design plans date -stamped April 27,
2020. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building
permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated May 11, 2020.
4. Meet all requirements in the environmental report, dated June 2,
August 10, 2020 14
City Council Meeting Minutes
2020.
5. All rooftop equipment shall be screened.
6. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. A signed developer's agreement with the city before the issuance
of any permits. This agreement shall outline all roles,
responsibilities and financial arrangements for the access
improvements on White Bear Avenue and Gervais Avenue.
b. Revised building elevations that detail additional architectural
elements on the east elevation of the new building.
c. A revised site plan that includes an extension of the proposed
sidewalk on the north side of the convenience store so that it
connects to the existing sidewalk on White Bear Avenue.
d. A revised photometric plan that meets the requirements of the
city's lighting code.
e. The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
7. A comprehensive sign plan is approved for this site per the following
conditions.
a. The conditions of this resolution replace and supersede any and
all previous comprehensive sign plan approvals for this site.
b. Exterior tenant signage at the Maple Ridge Center's multi -tenant
building shall consist of store identification only and copy shall be
restricted to the Tenant's proper name and major product or
service offered. Corporate logos, emblems, shields and similar
identifying devices shall be permitted provided they are confined
within the signage panel.
c. For the multi -tenant building, the signs shall be located 18 inches
inset from the sides of its leased space. Tenants with 6,000
square feet or more of leased space shall be limited to 36-inch-tall
signs. Tenants with less than 6,000 square feet of leased space
shall be limited to 24-inch-tall signs.
d. For the grocery store building, one 15-foot-tall monument sign is
permitted and must meet all setback requirements. Wall signs are
permitted for the grocery building and must meet code
requirements.
e. Signage for the convenience store and fuel canopy is limited to
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wall signage and must meet code requirements. No additional
freestanding signs are permitted for the convenience store
building.
f. All tenants are allowed use of individual illuminated letters only.
g. Electrical connection and transformers will be located in the tenant
space. Access panels will be provided on the back side of the
signage panel and a 3/4" conduit will carry electrical service along
the cylindrical window mullions to the transformer.
8. The applicant shall complete the following before occupying the
building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking
lot and driveways.
c. Install all required landscaping and an in -ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Avenue and White Bear
Avenue to a continuous concrete curb per City of Maplewood and
Ramsey County requirements.
9. If any required work is not done, the city may allow temporary
occupancy if:
a. The city determines that the work is not essential to public health,
safety or welfare.
b. The above -required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 of the following year if occupancy of the
building is in the fall or winter or within six weeks of occupancy of
the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community
development may approve minor changes.
11. The applicant shall provide additional landscaping between the east
fagade of the building and White Bear Avenue.
12. The applicant shall relocate the trash enclosure 5 feet to the north but
the east and west walls shall extend 5 feet south of the gates of the
trash enclosure.
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13. The applicant shall submit revised building elevations to city staff and
staff shall provide to the CDRB as a minor project review.
14. The applicant shall wrap the columns for the fuel canopy with full
brick.
15. There shall be no striping or banding on the canopy other than what is
shown on the plan.
16. The light fixtures in the canopy shall be recessed.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
3. Cooperative Agreement with Ramsey County for Ponds at Battle Creek
Community Engagement Process
Community Development Director Thomson gave the staff report. Commissioner
Reinhardt gave additional information. Jay Demma with Perkins & Will supplied further
comments. John Slack with Perkins & Will gave further comments.
Councilmember Juenemann moved to approve the terms of the cooperative agreement
and authorize the mayor and city manager to execute the agreement between the City of
Maplewood and Ramsey County.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
4. Resolution Approving Plans and Specifications and Advertising for Bids,
1902 Building Roof Replacement, City Project 20-06
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the resolution Approving Plans and
Specifications and Advertising for Bids for the 1902 Building Roof Replacement, City
Project 20-06.
Resolution 20-08-1843
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on April 13, 2020
plans and specifications for the 1902 Building Roof Replacement, City Project 20-06,
have been prepared by (or under the direction of) the City Engineer, who has presented
such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
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1. Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement
for bids upon the making of such improvement under such approved plans
and specifications. The advertisement shall be published twice, at least
twenty-one days before the date set for bid opening, shall specify the work to
be done, shall state that bids will be publicly opened and considered by the
council at 10:00 a.m. on the 41" day of September, 2020, at city hall and that
no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of
Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein
noted, and to tabulate the bids received. The City Council will consider the
bids, and the award of a contract, at the regular city council meeting of
September 14, 2020.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 8:44 p.m.
Andrea Sindt, City Clerk
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