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Home My WebLink About2020-10-15 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Thursday, October 15, 2020 6:00 P.M. Held Remotely Via Conference Call Dial 1-888-788-0099 or 1-312-626-6799 When Prompted Enter Meeting ID: 985 3073 2196 # No Participant ID, Enter # When Prompted 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.October 17, 2019 5.New Business: a.Resolution of Appreciation for Brian Finley b.2020 Business Engagement Program 6.Unfinished Business: 7.Visitor Presentations: 8.Commission Presentations: 9.Staff Presentations: a.Rental Housing Licensing Program b.Development Update 10.Adjourn This page intentionally left blank MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA THURSDAY, OCTOBER 17, 2019 6:00 P.M. 1.CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 6:00 p.m. by Chairperson Jenkins. 2.ROLL CALL Commissioners Denis Dupee, Commissioner Absent Brian Finley, CommissionerPresent Darryl Henchen, CommissionerPresent Mark Jenkins, ChairpersonPresent Joy Tkachuck, Vice Chair Absent Dennis Unger, CommissionerPresent Staff Jeff Thomson, Community Development Director 3.APPROVAL OF AGENDA Commissioner Finley moved to approve the agenda as submitted. Seconded by Commissioner Henchen. Ayes – All The motion passed. 4.APPROVAL OF MINUTES Commissioner Finley moved to approve the minutes for July 18, 2019 as submitted. Seconded by Commissioner Unger. Ayes – All The motion passed. 5.NEW BUSINESS a.International Property Maintenance Code i.Community Development Director, Jeff Thomson gave the report on the International Property Maintenance Code and answered questions of the commission. Commissioner Finley moved to recommend that the city council amend the city’s property maintenance regulations to adopt the International Property Maintenance Code. Seconded by Commissioner Unger. Ayes – All The motion passed. October 17, 2019 1 Housing and Economic Development Commission Meeting Minutes HEDC Packet Page Number1 of 14 b.Update on 2019 Business Engagement Program i.Community Development Director, Jeff Thomson gave a brief update on the 2019 Business Engagement Program. The city has met with 14 businesses so far and is working on completing the final business visits in coordination with the Rice Larpenteur Alliance. Once the business visits are complete and the results analyzed, the SPACC will give a full report and presentation to the city. The commission wanted to continue engaging with the businesses but would also like to engage with the new businesses in the city as well. No action is required. c.2020 Business Awards i.Community Development Director, Jeff Thomson discussed the 2020 Business Awards. The three award categories are: 1.Entrepreneurship/Innovative Growth Award 2.Environmental Sustainability Award 3.Community Contribution Award Commissioner Joy Tkachuck is absent but had emailed staff that she would like to serve on the subcommittee. Commissioner Henchen and Unger stated they would like to serve on the subcommittee. Chairperson Jenkins said he could serve as well depending on his schedule. d.Fall Community Engagement Event (No Report) i.Community Development Director, Jeff Thomson discussed the Fall Community Engagement Event. Staff said the business engagement has been for breakfast but has decided to try a new direction to have a gathering at the new Unison Event Center at 1800 White Bear Avenue. The date has not been determined but it would be in the late afternoon for happy hour. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS None. 8.COMMISSION PRESENTATIONS a.Business Engagement on City Construction Projects i.Community Development Director, Jeff Thomson discussed how construction projects in the city work and notifying residents and businesses, the timelines, signage and the how the process works. No action was required. October 17, 2019 2 Housing and Economic Development Commission Meeting Minutes HEDC Packet Page Number2 of 14 9.STAFF PRESENTATIONS a.Rental Housing Licensing Program i.Community Development Director, Jeff Thomson gave an update on the Rental Housing Licensing Program and answered questions of the commission. No action is required. b.EDA and HEDC Bus Tour – November 16, 2019 (No Report) i.Community Development Director, Jeff Thomson gave a report on the EDA and HEDC Bus Tour. Staff stated that the bus tour is Saturday, November 16, 2019 meeting here at Maplewood City Hall around 8:30 am until noon and then a lunch. The tour would be to the City of Richfield, City of St. Louis Park and City of Robbinsdale, which all have very active Economic Development Authorities. Commissioner Finley moved to approve a special meeting for a bus tour of the HEDC Saturday, November 16, 2019. Seconded by Commissioner Henchen. Ayes – All The motion passed. Staff stated there will be a Joint meeting of the EDA and HEDC at the Maplewood City Hall scheduled for Monday, November 25, 2019 at 4:00 p.m. until about 6:45 p.m. at city hall. Commissioner Finley moved to approve a joint meeting with the HEDC and EDA at Maplewood City Hall on Monday, November 25, 2019 at 4:00 p.m. Seconded by Commissioner Unger. Ayes – All The motion passed. c.Development Summary (No Report) 1.The third phase of the Frost English Village, commercial retail building with Sherman Associates, at 1905 English Street North. 2.The fire station at Londin Lane and Lower Afton Road has been for sale, there was an exclusive rights agreement with the city but that agreement didn’t work out. However, the city hopes to have an agreement with a developer for something new. 3.The north end vision plan was adopted and the City of Maplewood won an award for land use and planning. 10.ADJOURNMENT Chairperson Jenkins adjourned the meeting at 7:28 p.m. October 17, 2019 3 Housing and Economic Development Commission Meeting Minutes HEDC Packet Page Number3 of 14 This page intentionally left blank HEDC Packet Page Number4 of 14 HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date October 15, 2020 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Resolution of Appreciation for Brian Finley Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: When commissioners end their time and service on a board or commission, the city considers a resolution of appreciation recognizing the individual for their service to the City of Maplewood. Recommended Action: Motion to adopt the Resolution of Appreciation for Brian Finely. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background Brian Finley’s term on the Housing and Economic Development Commission ended on September 30, 2020, and Mr. Finley decided not to apply for reappointment to the commission. Mr. Finley served on the commission since January 2016. Upon adoption by HEDC, the resolution will be considered by the city council at its meeting on October 26, 2020. Attachments 1.Resolution of Appreciation HEDC Packet Page Number5 of 14 Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Brian Finely has been a member of the Maplewood Housing and Economic Development Commission for 5 years, serving from January 2016 to September 2020; and WHEREAS, the Housing and Economic Development Commission and the City Council appreciate his experience, insights, and good judgment; and WHEREAS, Mr. Finley has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Finely has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefits of the City; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Brian Finely is hereby extended our gratitude and appreciation for his dedicated service Adopted by the Maplewood City Council on October 26, 2020 ________________________________ Marylee Abrams, Mayor Attest: ________________________________ Andrea Sindt, City Clerk HEDC Packet Page Number6 of 14 HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date October 15, 2020 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: 2020 Business Engagement Program Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The city has signed an agreement with the Saint Paul Area Chamber of Commerce to continue the city’s business engagement and outreach program. This is an update on the current status of the 2020 program. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background In 2020, the city is once again partnering with the Saint Paul Area Chamber of Commerce (SPACC) to continue the city’s business engagement and outreach program. The Business Recruitment, Expansion and Attraction (BRE&A) program will build on the past efforts that have been completed since 2017. The program was developed using the following principles: Demonstrate to businesses that the community appreciates their presence Help existing businesses solve immediate problems Understand the needs of the businesses in the community and share information on city and other local and regional resources that are available HEDC Packet Page Number7 of 14 Build community capacity to sustain growth and development over the long term and assist in establishing a strategic plan for economic development Increase businesses’ ability to compete in regional, national, and global markets The SPACC has identified and targeted businesses that will be visited this year. These include legacy businesses that are visited each year (St. John’s Hospital, Maplewood Mall, and school districts), as well as businesses that we have not reached in previous years. With the COVID-19 pandemic, the business meetings this year are being held remotely via Zoom and began later in the year than in past years. So far the city has met with the legacy businesses, with the other meetings continuing to be scheduled. Business meetings consist of one representative from the City Council and one representative from HEDC. We are keeping the attendance low, so as not to overwhelm the businesses. We will continue to notify HEDC of the scheduled visits and assign meetings to individual members. If you have any businesses that the city has not visited in the past and would benefit from a visit, please pass those business names and contact information along to city staff. Once the business visits are complete and the results are analyzed, SPACC will give a full report and presentation to the city. Attachments None HEDC Packet Page Number8 of 14 HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date October 15, 2020 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Rental Housing Licensing Program Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In 2020, the city launched its rental housing licensing program. The primary goals of the rental housing licensing program are to (1) provide clean, secure, and well-maintained rental units; (2) ensure safe and crime-free housing for renters, and (3) to enhance neighborhood stability in the city. The purpose of this agenda item is to update HEDC on the implementation of the program. Recommended Action: None Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background On September 23, 2019, the city council adopted an ordinance establishing rental licensing requirements for all rental dwellings in the city. The rental housing licensing program has been launched, and the following is an update on the implementation of the program: The city council amended the city code to adopt the International Property Maintenance Code (IPMC) as the city’s housing code for both rental and owner-occupied properties. HEDC Packet Page Number9 of 14 The city has hired two staff members in community development to administer the program. Sam Drewry is the new Neighborhood Preservation Specialist for rental licensing inspections and compliance, and Gina Kuchenmeister joined community development from the parks and recreation department to administer the licensing process. The city has started requiring rental licenses for all multi-family properties that have more than four units. Single-family properties (with four or fewer units) will be required to be licensed in late 2020 or early 2021. The city has begun inspecting multi-family properties and the city will continue inspections through 2020. Ordinance Key Points Key points of the rental licensing ordinance include: All rental dwelling units will be required to have an annual license from the city. The only exceptions are for units that are occupied by the owner or the owner’s qualifying relative, units that are rented for less than 120 days when the owner resides in the unit the rest of the year, and for other residential facilities that have another type of license. These include group homes, nursing homes, and residential facilities in which the city has issued a license for reasonable accommodation under the Federal Fair Housing Amendments Act. Rental properties must pass a property inspection and must be maintained in accordance with city code requirements and property maintenance standards. Owners or their property managers are required to attend crime-free housing training. Owners or their property managers are required to screen all potential tenants by using a written rental application and must conduct a criminal background check on all prospective tenants. The ordinance does not require that an owner or property manager take any action based on the results of the background check. The intent is that owners and property managers are aware of the criminal history of potential tenants as they make decisions regarding leasing. Owners or their property managers must have a written lease for all people that live in the rental unit. Leases must require tenants to sign a “Lease Addendum for Crime-Free/Drug- Free Housing.” Property owners must provide 24-hour contact information for a person who resides within the Twin Cities metropolitan area who is responsible for code compliance of the rental property. This person will be either the owner or agent of the property owner. The city manager may deny or not renew a license and the city council may revoke or suspend a rental license for failure to address any tenant or property issues, or for not complying with any licensing requirements. Inspections All rental properties will be inspected regularly to ensure that they comply with building code, fire code, and the city’s property maintenance code. The ordinance requires that the city establish an inspection policy that determines the frequency of inspections from one to three years. The HEDC Packet Page Number10 of 14 inspection frequency will be based on the age of the structure, inspection history, and compliance record for the property. Since it is not feasible for the city to inspect all rental dwellings in the first year, the city intends to implement the initial inspections over three years under the following schedule: 2020 – All multi-family rental properties would be inspected 2021 – One-half of the single-family rental properties would be inspected (approximately 250 properties) 2022 – The other one-half of single-family rental properties would be inspected (approximately 250 properties) As each year of inspections are completed, each property would then be inspected according to the city’s ongoing inspections policy. Fees The city has established fees for the annual license as $150 per complex plus $50 for each unit within the complex. The fees are based on the city’s cost to operate the rental licensing program. As proposed, the fees would cover the full cost of the licensing program staff and expenses so that the property tax levy would not support the program costs. Based on the fees, the following are examples of the annual cost for rental property owners: Single-family home $200 per year Duplex (both units) $250 per year 25-unit building$1,400 per year 50-unit building$2,650 per year 100-unit building$5,150 per year 150-unit building$7,650 per year The fee schedule would include incentives for well-performing properties. The initial inspection and first re-inspection would not incur an additional fee. However, if the city has to continually inspect a rental property, the second re-inspection would incur an additional $250 fee, and any third or subsequent re-inspection would incur an additional $500 fee per inspection. Attachments None HEDC Packet Page Number11 of 14 This page intentionally left blank HEDC Packet Page Number12 of 14 HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date October 15, 2020 REPORT TO: Housing and Economic Development Commission REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Development Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: City staff will provide an update on current economic development and housing projects. Recommended Action: None Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background City staff will provide an update at the meeting on the following 2020 economic development and housing items: City’s actions for businesses during the COVID-19 pandemic HyVee redevelopment at Maple Ridge Center Menards redevelopment at 2280 Maplewood Drive Woodspring Suites at 1744 County Rd D Sale of city-owned properties North End Vision Plan implementation Ponds at Battle Creek HEDC Packet Page Number13 of 14 Attachments None HEDC Packet Page Number14 of 14