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HomeMy WebLinkAbout2020-05-19 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 5:30 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) A. CALL TO ORDER Chairperson Kempe called the meeting to order at 5:30 p.m. B. ROLL CALL Chairperson, Bill Kempe Present Boardmember, Jason Lamers Present Vice Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Boardmember, Bruce Thompson Present Staff Present: Michael Martin, Assistant Community Development Director Jane Adade, Planner C. APPROVAL OF AGENDA Boardmember Lamers moved to approve the agenda as approved. Seconded by Boardmember Thompson. Ayes - All The motion passed. D. APPROVAL OF MINUTES Boardmember Ledvina moved to approve the April 21, 2020, CDRB minutes as submitted. Seconded by Chairperson Kempe. Ayes – All The motion passed. E. NEW BUSINESS a. Comprehensive Sign Plan Amendment, 3M Campus i. Planner, Jane Adade gave the report on the Comprehensive Sign Plan Amendment, 3M Campus and answered questions of the board. ii. Assistant Community Development Director, Michael Martin addressed and answered questions of the board. iii. 3M Representative, Bob Odenthal, addressed and answered questions of the board. May 19, 2020 Community Design Review Board Meeting Minutes 1 Boardmember Lamers moved to approve the comprehensive sign plan for 3M Company at 2501 Conway Avenue with the following conditions: (changes to the staff conditions are in bold and underlined): 1. 3M’s July 17, 2018 request for a long term exemption to the city’s temporary window and banner sig ordinance for B220 is approved for up to 12 months. 3M must notify city staff when the sign is up on B220 for the purpose of time tracking. 3M’s 180’ tall x 92’ wide building wrap over Building 220 is approved as a permanent sign. Any changes to the design must be approved by city staff. The sign must be maintained at all times. 2. One 65’ wide x 20’ high graphic installed over the penthouse façade of the east and west elevation of the headquarters building (Building 220) graphic must be kept in good repair. Changes to the graphic design must be approved by staff. 3. One 62’ wide x 4’ high canopy sign on the east side of building 224. 4. Freestanding Signs: a. One 12’ wide x 36’ high four-sided pylon sign south of Building 229. b. One 6’ wide x 20’ high monument signs at the main entrance along Minnehaha Ave. c. Two 6’5’ wide x 13’ high four-sided pylon signs at the west entrance. d. All future freestanding signs must meet the city’s sign code. 5. Wall Signs: All future wall signs must meet the city’s sign code. 6. Directional Signs: All directional freestanding signs shall not exceed 25 square feet in area and 5 feet in height. 7. Door and Window Signs: Door and widow wraps that are 50% perforated are allowed on Buildings 220 and 224. All other door and window signs shall not cover more than 30 percent of said door or window surface. 8. Sign placements shall comply with those shown on the (insert date of plant) site plan. 9. All illuminated signs shall comply with the city’s outdoor lighting ordinance. 10. Staff may approve minor changes to this sign plan. Major changes may only be approved by the community design review board. 11. This is tied to the 3M ownership and would need to come back before the CDRB for approval. Graphic changes to Building 220 requires a minor project review by the CDRB for approval. Seconded by Boardmember Ledvina. Ayes – All The motion passed. b. Design Review, New Maplewood Elementary School, 2410 Holloway Avenue East i. Assistant Community Development Director, Michael Martin gave the report on the Design Review for the New Maplewood Elementary School, 2410 Holloway Avenue East and answered questions of the board. May 19, 2020 Community Design Review Board Meeting Minutes 2 ii. Architect, Sean Kelly, Wold Architects, 332 Minnesota Street, Suite W2000, St Paul, addressed and answered questions of the board. iii. Greg Buchal, with Larson Engineering, 3524 Labore Road, White Bear Lake, addressed and answered question of the board. Boardmember Ledvina made friendly amendments that are reflected in the motion below in bold and underlined. The speakers representing the applicant said they are willing to work with city staff regarding the friendly amendments requested. Boardmember Thompson moved to approve the resolution for design review for project plans date-stamped April 22, 2020 for a new elementary school to be constructed at 2410 Holloway Avenue East. (changes to the staff conditions are underlined and in bold). 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 8, 2020. 4. Meet all requirements in the environmental report, dated May 12, 2020. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. All rooftop equipment shall be screened. Additional screening shall be added along the west property line to screen the loading dock and chiller areas. 7. Prior to issuance of a building permit, the applicant shall submit for staff approval the following items: a. A revised landscape plan that includes additional landscape screening to meet ordinance requirements along the south and east property lies that are I line with the new school building. This revised landscape plan can account for existing year-round screening elements. b. A tree replacement plan that meets the requirements of the city’s tree replacement code. c. A revised photometric plan that includes property lines and meets the requirements of the city’s lighting code. d. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. May 19, 2020 Community Design Review Board Meeting Minutes 3 c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is I the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide building samples submitted to staff for approval. 12. The applicant shall work the city staff regarding sign materials used on the monument sign that are consistent with the building design which is subject to staff approval. Seconded by Boardmember Ledvina. Ayes – All The friendly amendments made by Boardmember Ledvina was approved by the board. The motion passed. c. Design Review and Comprehensive Sign Plan Amendment, Maple Ridge Convenience Store, 2501 White Bear Avenue i. Assistant Community Development Director, Michael Martin gave the report on the Design Review and Comprehensive Sign Plan Amendment for Maple Ridge Convenience Store, 2501 White Bear Avenue. ii. Dave Nash, Alliant Engineering, 733 Marquette Avenue, Suite 700, Minneapolis, addressed and answered questions of the board. iii. Phil Hoey, representing the applicant, addressed and answered questions of the board. The board supported that the applicant provide changes to the plans and there be a minor project review. The board requested additional landscape plantings be added to the site. Four out of the five boardmembers were in agreement that staff could review modifications to the building elevations Boardmember Ledvina was not. May 19, 2020 Community Design Review Board Meeting Minutes 4 Boardmember Ledvina stated because of visibility he preferred that a decorative gate be used on the trash enclosure instead of a wood gate. The board requested that the applicant wrap the columns with full brick for the fuel canopy as was requested in two other projects at Holiday Station and Costco. Boardmember Ledvina made friendly amendments – there shall be no striping or banding on the fuel canopy other than what is shown on the plan and the light fixtures shall be recessed in the canopy. Boardmember Shankar moved to approve the resolution for design review and a comprehensive sign plan amendment for project plans date-stamped April 27, 2020 for a new convenience store to be constructed at 2501 White Bear Avenue and for the access changes from the site to White Bear Avenue North and Gervais Avenue East. (changes to the staff conditions are underlined and in bold): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 11, 2020. 4. Meet all requirements in the environmental report, dated May 11, 2020. 5. All rooftop equipment shall be screened. 6. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A signed developer’s agreement with the city before the issuance of any permits. This agreement shall outline all roles. Responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. b. Revised building elevations that detail additional architectural elements on the east elevation of the new building. c. A revised site plan that includes an extension of the proposed sidewalk on the north side of the convenience store so that it connects to the existing side walk on White Bear Avenue. d. A revised photometric plan that meets the requirements of the city’s lighting code. e. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. A comprehensive sign plan is approved for this site per the following conditions: a. The conditions of this resolution replace and supersede any and all previous comprehensive sign plan approvals for this site. May 19, 2020 Community Design Review Board Meeting Minutes 5 b. Exterior tenant signage at the Maple Ridge Center’s multi-tenant building shall consist of store identification only and copy shall be restricted to the Tenant’s proper name and major product or service offered. Corporate logos, emblems, shields and similar identifying devices shall be permitted provided they are confined within the signage panel. c. For the multi-tenant building, the signs shall be located 18 inches inset from the sides of its leased space. Tenants with 6,000 square feet or more of leased space shall be limited to 36-inch tall signs. Tenants with less than 6,000 square feet of leased space shall be limited to 25-inch-tall signs. d. For the grocery store building, one monument sign is permitted and must meet code requirements. Wall signs are permitted for the grocery building and must meet code requirements. e. Signage for the convenience store and fuel canopy is limited to wall signage and must meet code requirements. No additional freestanding sigs are permitted for the convenience store building. f. All tenants are allowed use of individual illuminated letters only. g. Electrical connection and transformers will be located in the tenant space. Access panels will be provided on the back side of the signage panel and a 3/4” conduit will carry electrical service along the cylindrical window mullions to the transformer. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a continuous concrete curb per City of Maplewood and Ramsey County requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. May 19, 2020 Community Design Review Board Meeting Minutes 6 11. The applicant shall provide additional landscaping between the east façade of the building and White Bear Avenue. 12. The applicant shall relocate the trash enclosure 5 feet to the north but the east and west walls shall extend 5 feet south of the gates of the trash enclosure. 13. The applicant shall submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. 14. The applicant shall wrap the columns for the fuel canopy with full brick. 15. There shall be no striping or banding on the canopy other than what is shown on the plan. 16. The light fixtures in the canopy shall be recessed. Seconded by Boardmember Lamers. Ayes – Chairperson Kempe, Boardmember’s Lamers, & Shankar Nay – Boardmember Ledvina All friendly amendments were agreed upon. The motion passed. Boardmember Ledvina voted nay because he felt this is a prominent location and the building elevations are lacking in terms of detailing and he felt it was not an adequate project for this site. F. UNFINISHED BUSINESS None. G. VISITOR PRESENTATIONS None. H. BOARD PRESENTATIONS None. I. STAFF PRESENTATIONS None. J. ADJOURNMENT The meeting was adjourned by Chairperson Kempe at 6:57 p.m. May 19, 2020 Community Design Review Board Meeting Minutes 7