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2020-08-10 City Council Meeting Packet
Meeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 10, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 921 9379 0038 # No Participant ID, Enter # When Prompted Meeting No. 14-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. July 27, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Allocating CARES Act Funds 3. Resolution Appointing Additional Election Judges for the 2020 State Primary Election H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. EDA Tax Increment Financing District No. 1-14 a. Public Hearing b. Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1-14 UNFINISHED BUSINESS None J. NEW BUSINESS 1. Ordinance Amending the Off -Sale Intoxicating Liquor License Regulations 2. Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution b. Design Review and Comprehensive Sign Plan Resolution 3. Cooperative Agreement with Ramsey County for Ponds at Battle Creek Community Engagement Process 4. Resolution Approving Plans and Specifications and Advertising for Bids, 1902 Building Roof Replacement, City Project 20-06 K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A C 7 E E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 27, 2020 Held Remotely Via Conference Call Meeting No. 14-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams opened the meeting by talking about the mask distribution to businesses the city has been involved in and Governor Walz' Executive Order that requires the wearing of masks indoors. Fire Chief Lukin gave additional information about the mask distribution. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. APPROVAL OF MINUTES 1. July 13, 2020 City Council Meeting Minutes Councilmember Juenemann moved to approve the July 13, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS Council Presentation were heard before Administrative Presentation, Council Calendar Update. 1. Administrative Presentations July 27, 2020 City Council Meeting Minutes 1 Packet Page Number 1 of 173 E1 a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations None 3. Resolution of Appreciation for Joe Gould, Environmental and Natural Resources Commission Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve the Resolution of Appreciation for Joe Gould. Resolution 20-07-1835 RESOLUTION OF APPRECIATION WHEREAS, Joe Gould has been a member of the Maplewood Environmental and Natural Resources Commission for one year and one month, serving from May 25, 2019 to June 15, 2020. Mr. Gould has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated his experience, insights and good judgment; and WHEREAS, Mr. Gould has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Gould has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Joe Gould is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 4. 2021 Preliminary Budget Overview Finance Director Paulseth gave the budget presentation. Discussion Durposes only. no action was taken. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote July 27, 2020 2 City Council Meeting Minutes Packet Page Number 2 of 173 E1 should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1 -G7. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 681,416.37 Checks #105904 thru #106018 dated 07/14/20 $ 577,613.16 Disbursements via debits to checking account dated 07/06/20 thru 07/10/20 $ 162,632.44 Checks #106019 thru #106044 dated 07/21/20 $ 297,075.70 Disbursements via debits to checking account dated 07/13/20 thru 07/17/20 $ 1,718,737.67 Total Accounts Payable PAYROLL $ 609,134.12 Payroll Checks and Direct Deposits dated 07/10/20 $ 1,421.00 Payroll Deduction check # 99104245 thru # 99104246 dated 07/10/20 $ 610,555.12 Total Payroll $ 2,329,292.79 GRAND TOTAL Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 2. Call for Special Meeting to Canvass 2020 Primary Election Results Councilmember Juenemann moved to approve the special meeting of the city council for Friday, August 14, 2020 at 4:00 p.m. via teleconference for the purpose of canvassing the Auaust 11. 2020 Primary Election results. Seconded by Councilmember Knutson Ayes — All, via roll call July 27, 2020 3 City Council Meeting Minutes Packet Page Number 3 of 173 E1 The motion passed. 3. Accela Software Subscription Renewal Councilmember Juenemann moved to approve the renewal and payment of the annual Accela software subscription. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 4. Cartegraph Software License Renewal Councilmember Juenemann moved to approve the renewal of the Cartegraph software license for a period of three years. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 5. Strategic Plan Update for Second Quarter 2020 Councilmember Juenemann moved to approve the Strategic Plan Update for Second Quarter of 2020. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 6. Conditional Use Permit Review, Maplewood Moose Lodge, 3033 Hazelwood Street North Councilmember Juenemann moved to approve to extend approval of the CUP for Maplewood Moose Lodge's proposed building to be located at 3033 Hazelwood Street North for one year. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 7. Acknowledgement of Receptivity of a Metropolitan Council LCA Funding Award, Potential JB Vang Redevelopment Project, 1310 Frost Avenue Councilmember Juenemann moved to approve and authorize the Mayor to sign the Acknowledgment of Receptivity of a Metropolitan Council LCA Funding Award. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. July 27, 2020 City Council Meeting Minutes Packet Page Number 4 of 173 0 E1 H. PUBLIC HEARINGS —If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. Public Comment on Off -Sale Liquor License Ordinance Amendment Community Development Director Thomson gave the staff report. Phil Hoey, Real Estate Director with HyVee addressed the council and provided additional comments. Mayor Abrams opened the public comment time. The following people spoke: 1. Phillip Lu, Big Discount Liquor, 2520 White Bear Avenue 2. Ka Jennrich, Maplewood Liquor & Tobacco, 2728 Stillwater Road 3. Chris Haven (sp), Big Discount Liquor, 2520 White Bear Avenue 4. Eric Atzmiller, 61 Liquor, 2700 Maplewood Drive 5. Vann (owner), Big Discount Liquor, 2520 White Bear Avenue 6. Mai Miller, Maplewood Liquor & Tobacco, 2728 Stillwater Road 7. William Meline, 3500 American Blvd., Minneapolis, MN 8. Ka Thao, Maplewood Liquor & Tobacco, 2728 Stillwater Road Council consensus is to move forward with option 3 of the staff report which reads: Eliminate the separation requirement. Recognizing that a 450 -foot separation requirement does not provide significant distancing between liquor stores, the city could outright eliminate the separation requirement. It would allow HyVee to locate a liquor store at Maple Ridge Center and would allow future liquor stores to apply for licenses in close proximity to existing liquor stores. UNFINISHED BUSINESS None J. NEW BUSINESS Ordinance Amendment to Tobacco -Related Products a. Ordinance Amendment to Chapter 14, Article XVIII Tobacco -Related Products b. Resolution Authorizing Publication of the Ordinance by Title and Summary (4 votes) City Clerk Sindt gave the staff report. Councilmember Neblett moved to approve the ordinance amendment to Chapter 14, Article XVIII Tobacco -Related Products. Ordinance 1012 An Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in Parts, the July 27, 2020 5 City Council Meeting Minutes Packet Page Number 5 of 173 E1 International Property Maintenance Code (IPMC) With Certain Modifications The Maplewood City Council ordains as follows: Section I. This section repeals the Rental Housing Maintenance Code, Secs. 12-96 to 12-141 and the Owner -Occupied Housing Maintenance Code, Secs. 12-142 to 12-181 and replaces them with a new Property Maintenance Code. Article IV. - Property Maintenance Code Section 12-96. - Purpose The purpose of this article is to establish minimum safety and sanitation requirements for residential and non-residential structures and premises. Section 12-97. - Adoption Hereby adopted by reference is the International Property Maintenance Code (IPMC), 2018 edition, as published by the International Code Council, Inc., (ICC) for the establishment of minimum acceptable standards for the maintenance of existing buildings, structures, premises and facilities to protect health, safety and general welfare. Each and all of the standards, regulations and requirements, save and except such portions as are hereinafter deleted, amended or modified, as set about and specified in the IPMC, 2018 edition, are hereby adopted, referred to, incorporated and made a part hereof as if fully set out at length herein. Section 12-98. -Applicability The provisions of this ordinance shall apply to all existing residential and nonresidential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, life safety, safety from fire and other hazards, and for safe and sanitary maintenance; the responsibility of owners, operators and occupants; the occupancy of existing structures and premises, and for administration, enforcement and penalties. Section 12-99. - Standards The City Manager or his or her designee shall have the authority to develop policy standards concerning the management of the Property Maintenance Code. These standards shall not be contrary to this division. Section 12-100. —General The following provisions of the IPMC 2018 are modified as follows: (a) References to plumbing, mechanical, fire, and electrical codes shall be replaced by current Minnesota State -adopted plumbing, mechanical, fire, and electrical codes. (b) Scope and Administration (IPMC Chapter 100) July 27, 2020 6 City Council Meeting Minutes Packet Page Number 6 of 173 E1 (1) Section 101.1 (Title) shall be amended to read as follows: These regulations shall be known as International Property Maintenance Code of Maplewood, Minnesota, hereinafter referred to as "this code." (2) Section 103.5 (Fees) shall be amended to read as follows: The fees for activities and services performed by the department for carrying out its responsibilities under this code shall be outlined in the City's fee schedule. (3) Section 106 (Violations) shall be replaced with the following: Any person violating any provisions of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished in accordance with Maplewood City Code at Section 1-15 (General Penalties for Violations; Continuing Violations). The City may also handle violations of this ordinance through the administrative offenses procedures outlined in Section 1-17 (Administrative Offences). (4) Section 107 (Notices and Orders) shall be replaced with the following: Whenever a code official determines that any building or premise fails to meet the requirements of this ordinance, the code official may issue a notice of violation or order. Such notice of violation or order shall state the violation(s) of the ordinance and order the occupant and/or owner or agent to correct such violations. This compliance order shall: a. Be in writing. b. Describe the location and nature of the violation of this ordinance. Set the required corrective action and a date and time for the completion of the correction of such violation. Advise the occupant and/or owner or agent of the appeal procedure. e. Be served upon the occupant as follows: 1. Personal service; 2. Sent by mail to the property address; 3. Posted on or about the property conspicuously. Be served upon the owner or agent as follows: Personal service; July 27, 2020 7 City Council Meeting Minutes Packet Page Number 7 of 173 E1 2. Sent by mail to the address indicated by county property records for owner; or g. Sent by mail to the address and posted at property for agent of owner. (5) Section 111 (Means of Appeal) shall be replaced with the following: The City Council shall hear and decide all appeals from alleged erroneous decisions of the code official or an issuance of a notice of violation or order relating to the administration and enforcement of this ordinance. Appeals must be filed with the City Manager within five business days of the notice of violation or order. The City Manager must schedule a date for the hearing before the City Council and notify the aggrieved person of the date. (6) Section 112.4 (Failure to Comply) shall be amended to read as follows: Any person who shall continue work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be liable to a fine as outlined in the City's fee schedule. (c) Definitions (IPMC Chapter 200). Section 202 (Definitions) as it relates to the definition of "Inoperable motor vehicle" and "Rubbish" shall be repealed. (d) General Requirements (IPMC Chapter 300). (1) Section 302.4 (Weeds) shall be replaced with the following The yard shall be free from noxious weeds and nonnative turf grass that as required by Maplewood City Code at Section 18-31(8). Nonnative turf grass shall not exceed eight (8) inches in height. Yards and landscaping shall be maintained and all damaged or dead plants required by the city must be replaced. If a yard is landscaped with tall native grasses, a five (5) foot manicured buffer of mowed grass or other shorter plants will be required around the perimeter of the yard that is adjacent other properties with manicured lawns. (2) Section 302.8 (Motor Vehicle) shall be replaced with Maplewood Code of Ordinances, Chapter 18, Article II, Division 2 (Abandoned Motor Vehicles). (3) Section 303 (Swimming Pools, Spas and Hot Tubs) shall be replaced with Maplewood Code of Ordinances, Chapter 14, Article XII (Swimming Pools). (4) Section 304.3 (Premises Identification) shall be replaced with Maplewood Code of Ordinances, Chapter 32, Article VII, Sections 32-281 (Display Required) and Section 32-282 (Dimensions, Specifications, and Materials to be Used). (5) Section 304.14 (Insect Screens) shall be amended to read as follows July 27, 2020 City Council Meeting Minutes Packet Page Number 8 of 173 E1 During the period of January 1 to December 31 every door, window, and outside opening required for ventilation of habitable rooms, food preparation areas, food service areas or any areas where products to be included or utilized in food for human consumption are processed, manufactured, packaged, or stored shall be supplied with approved tightly fitting screens of minimum of 16 mesh per inch (16 mesh per 25 mm), and every screen door used for insect control shall have a self-closing device in good working condition. (6) Section 308 (Rubbish and Garbage) shall be replaced with Maplewood Code of Ordinances, Chapter 30 (Solid Waste Management). (e) Light, Ventilation and Occupancy Limitations (IPMC Chapter 400) (1) Section 404.7 (Food Preparation) shall be amended to read as follows: Spaces to be occupied for food preparation purposes shall contain suitable space and equipment to store, prepare, and serve foods in a sanitary manner. There shall be adequate facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage. Per Section 14-318 (State Health Rules Adopted) of the Maplewood Code of Ordinances and Minnesota Administrative Rules, Section 4626.1425 (Private Homes and Living Quarters; Use Prohibition), a private home, a room used as living or sleeping quarters, or an area directly opening into a room used as living or sleeping quarters must not be used for conducting food establishment operations. (f) Mechanical and Electrical Requirements (IPMC Chapter 600) (1) Section 602.3 (Heat Supply) shall be amended to read as follows: Every owner or operator or any building who rents, leases, or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof shall supply heat during the period from September 1 to June 1 to maintain a minimum temperature of 68 degrees F (20 degrees C) in all habitable rooms, bathrooms, and toilet rooms. (2) Section 602.4 (Occupied Work Space) shall be amended to read as follows: Indoor occupiable work spaces shall be supplied with heat during the period of September 1 to June 1 to maintain a minimum temperature of 65 degrees F (18 degrees C) during the period the spaces are occupied. Article V. - Reserved. Section 2. This ordinance shall be effective following its adoption and publication. Approved by the city council of the city of Maplewood on June 8, 2020. Seconded by Councilmember Knutson Ayes — All, via roll call July 27, 2020 9 City Council Meeting Minutes Packet Page Number 9 of 173 E1 The motion passed. Councilmember Juenemann moved to approve the resolution authorizing publication of the ordinance by title and summary. Resolution 20-07-1836 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 1012 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 1012, an ordinance amending Chapter 14, Article XVIII of the city code regarding tobacco - related products; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is several pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. 1012 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood City Council has adopted Ordinance No. 1012, which amends Chapter 14, Article XVIII of the city code regarding tobacco -related products. The new ordinance aligns with federal and state requirements by raising the minimum purchasing age of tobacco products from 18 to 21. Also, for alignment to state legislation, other changes were made related to licensees, including regarding compliance checks, violations and penalties, and required signage and age verification. Further changes were made to update language throughout the article. The ordinance will become effective August 1, 2020. Andrea Sindt, City Clerk BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 2. Sale of City -Owned Property at 2501 Londin Lane East a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) b. Direct Staff to Implement Council Direction Provided During the Closed Session July 27, 2020 10 City Council Meeting Minutes Packet Page Number 10 of 173 E1 Community Development Director Thomson gave a brief report. Mayor Abrams moved to approve the close the regular meeting and go into closed session to consider purchase offers or counteroffers for city -owned property located at 2501 Londin Lane East pursuant to Minnesota State Statute Section 13D.05, Subdivision 3c. Seconded by Councilmember Juenemann Ayes — via roll call: Mayor Abrams, Councilmembers Juenemann, Neblett and Smith Unavailable to vote - Councilmember Knutson The motion passed. Mayor Abrams closed the regular meeting at 9:59 p.m. to go into closed session. The following were present during the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Neblett, Councilmember Smith, City Manager Coleman, Assistant City Manager/HR Director Sable, Community Development Director Thomson, Finance Director Paulseth, City Attorney Batty and IT Director Fowlds. Mayor Abrams called the regular meeting back to order at 10:28 p.m. City Attorney Batty gave a recap of the closed session. Mayor Abrams moved to approve the resolution rescinding the first amendment to the purchase agreement between the City of Maplewood and INH Property Management, Inc. Resolution 20-07-1837 RESOLUTION RESCINDING THE FIRST AMENDMENT TO THE PURCHASE AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND INH PROPERTY MANAGEMENT, INC. WHEREAS, the city of Maplewood (the "City") previously approved a purchase agreement dated March 9, 2020 between the City and INH Property Management, Inc. (the "Purchase Agreement") at its regular meeting on March 9, 2020, which approval was documented in the City's official minutes for said meeting; and WHEREAS, the city council subsequently by Resolution No. 20-05-1823 dated May 26, 2020 reaffirmed the City's March 9, 2020 minutes and its approval of the Purchase Agreement; and WHEREAS, at its regular meeting on June 22, 2020 the City approved and executed that certain "First Amendment to Purchase Agreement" (the "First Amendment") via Resolution No. 20-06-1831; and WHEREAS, to date the First Amendment has not yet been executed by INH Property Management, Inc. ("Buyer") which fact has further been confirmed by Buyer's legal counsel in an email to legal counsel for the City on July 24, 2020; and July 27, 2020 11 City Council Meeting Minutes Packet Page Number 11 of 173 E1 WHEREAS, Buyer has now failed to timely close as contemplated in the Purchase Agreement and is therefore in default under the terms thereof; and WHEREAS, the City now wishes to rescind its approval and execution of the First Amendment and take the necessary steps to terminate the Purchase Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: The recitals as set forth herein are hereby incorporated into and made a part hereof. 2. The City's approval of the First Amendment as evidenced by Resolution No. 20-06-1831 and the subsequent execution of the First Amendment is hereby rescinded and hereinafter shall be of no further force and effect. 3. The Mayor and the City Manager are hereby authorized and directed to execute any and all documents needed to terminate the Purchase Agreement on behalf of the City and city staff and consultants are likewise authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 10:36 p.m. July 27, 2020 12 City Council Meeting Minutes Packet Page Number 12 of 173 Fla CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: All Workshops have been cancelled until further notice Aug. 14 Special Council Meeting at 4 pm to Canvass Primary Election Results Aug. 24 EDA Meeting at 6 pm Workshop at 6:30 pm: 2021 Budget Council Meeting: Appointments for Parks & Rec and Nature Center Task Forces; Vacant Housing Registry: PUD Ordinance Amendment; Maple Ridge Redevelopment District TIF Agreement Sept 14 Approve 2021 Preliminary Tax Levy Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Abandoned Housing Licensing — Research Review will be presented to Council on Aug. 24 Packet Page Number 13 of 173 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 14 of 173 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: August 4, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 1,103,588.58 Checks #106045 thru #106124 dated 07/28/20 $ 601,171.59 Disbursements via debits to checking account dated 07/20/20 thru 07/24/20 $ 859,160.61 Checks #106126 thru #106151 dated 08/04/20 $ 1,922,063.12 Disbursements via debits to checking account dated 07/27/20 thru 07/31/20 $ 4,485,983.90 Total Accounts Payable PAYROLL $ 607,732.64 Payroll Checks and Direct Deposits dated 07/24/20 $ 2,340.83 Payroll Deduction check # 99104258 thru # 99104261 dated 07/24/20 $ 610,073.47 Total Payroll $ 5,096,057.37 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 15 of 173 Check Register City of Maplewood 07/23/2020 G1, Attachment Check Date Vendor Description Amount 106045 07/28/2020 05114 BOLTON & MENK, INC. PROJ 19-22 CO RD B & ARCADE 97,201.00 07/28/2020 05114 BOLTON & MENK, INC. PROJ 19-22 CO RD B & ARCADE 26,710.55 106046 07/28/2020 00985 METROPOLITAN COUNCIL WASTEWATER - AUGUST 297,410.22 106047 07/28/2020 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD LIVING - JULY 6,432.95 106048 07/28/2020 01941 PATRICK TROPHIES MEDALS FOR JULY GEO EXPLORERS 313.95 106049 07/28/2020 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES -JUNE 37,638.23 07/28/2020 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - JUNE 7,289.58 07/28/2020 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - JUNE 664.56 07/28/2020 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - JUNE 205.92 106050 07/28/2020 04192 TRANS -MEDIC EMS BILLING - JUNE 7,297.69 106051 07/28/2020 01819 WINDSTREAM LOCAL PHONE SERVICE 06/15 - 07/14 595.10 106052 07/28/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 3,050.70 07/28/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 1,989.82 07/28/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 165.56 106053 07/28/2020 01047 3M LANDSCAPE ESCROW 3M PARKING RAMP 113,174.25 106054 07/28/2020 04848 AVESIS MONTHLY PREMIUM -AUGUST 371.40 106055 07/28/2020 06042 CLEAR GOV INC. BUDGET BOOK/CIP MODULES 7/20-6/21 6,500.00 106056 07/28/2020 06130 DARIUS GAVIN LAMAR KANE SR. RETURN OF SAFEKEEPING FUNDS 1,573.00 106057 07/28/2020 00453 EHLERS, INC. CONTINUING DISCLOSURE FEE 2020 3,800.00 07/28/2020 00453 EHLERS, INC. TIF RUN ENGLISH/FROST DEVELOPMENT 260.00 106058 07/28/2020 05064 FIRE CATT, LLC FIRE HOSE TESTING 5,206.95 106059 07/28/2020 05834 US BANCORP GOVT LEASING & FINANCE AMB LEASE PAYMENT ACCT 1124991 47,538.32 106060 07/28/2020 05313 GRAPHIC DESIGN, INC. BUSINESS CARDS FOR DMV APPTS 159.31 106061 07/28/2020 03330 HOISINGTON KOEGLER GROUP INC ZONING ORDINANCE UPDATE 6,210.00 106062 07/28/2020 04820 MEGHAN JANASZAK PAYROLL CORRECTION MISSED HOURS 1,317.83 106063 07/28/2020 05425 LHB INC. RAINBOW FOODS TIF ANALYSIS 8,059.63 106064 07/28/2020 03818 MEDICA MONTHLY PREMIUM -AUGUST 159,350.92 106065 07/28/2020 05838 MINNESOTA BENEFIT ASSOCIATION MONTHLY PREMIUM 260.14 106066 07/28/2020 01111 MOTOROLA, INC POLICE & FIRE RADIOS 18,807.50 106067 07/28/2020 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES - JUNE 3,880.24 106068 07/28/2020 05356 NORTH SUBURBAN ACCESS CORP PRODUCTION SERVICES - JUNE 301.00 106069 07/28/2020 04092 NORTHWEST ASPHALT, INC. PROJ 19-11 SCHALLER PAVEMENT PMT#1 226,976.37 106070 07/28/2020 00001 ONE TIME VENDOR REFUND K FITZGERALD - VOLLEYBALL 316.00 106071 07/28/2020 00001 ONE TIME VENDOR REFUND E KOCH - VOLLEYBALL 316.00 106072 07/28/2020 00001 ONE TIME VENDOR REIMB M DRAGICH-SPINKLER SYS REPAIR 120.00 106073 07/28/2020 00001 ONE TIME VENDOR REFUND J SEVERSON - FLOOR HOCKEY 110.00 106074 07/28/2020 00001 ONE TIME VENDOR REFUND D ALLEN - VOLLEYBALL 72.00 106075 07/28/2020 00001 ONE TIME VENDOR REFUND A DANSBY - T -BALL 65.00 106076 07/28/2020 00001 ONE TIME VENDOR REFUND R NYBOER - SOCCER 65.00 106077 07/28/2020 00001 ONE TIME VENDOR REIMB L LYDON - MAILBOX 52.44 106078 07/28/2020 00001 ONE TIME VENDOR REFUND J AHLBORN - VOLLEYBALL 36.00 106079 07/28/2020 00001 ONE TIME VENDOR REFUND Y ALESSO - VOLLEYBALL 36.00 106080 07/28/2020 00001 ONE TIME VENDOR REFUND L BERFELDT - VOLLEYBALL 36.00 106081 07/28/2020 00001 ONE TIME VENDOR REFUND C CRAWFORD - VOLLEYBALL 36.00 106082 07/28/2020 00001 ONE TIME VENDOR REFUND J DEYOUNG - VOLLEYBALL 36.00 106083 07/28/2020 00001 ONE TIME VENDOR REFUND C DUFOUR - VOLLEYBALL 36.00 106084 07/28/2020 00001 ONE TIME VENDOR REFUND D ENGBERG - VOLLEYBALL 36.00 106085 07/28/2020 00001 ONE TIME VENDOR REFUND L EVANS - VOLLEYBALL 36.00 106086 07/28/2020 00001 ONE TIME VENDOR REFUND L FAIRWEATHER - VOLLEYBALL 36.00 106087 07/28/2020 00001 ONE TIME VENDOR REFUND B FARRELL - VOLLEYBALL 36.00 106088 07/28/2020 00001 ONE TIME VENDOR REFUND I FLEMING -VOLLEYBALL 36.00 106089 07/28/2020 00001 ONE TIME VENDOR REFUND C FOGLE - VOLLEYBALL 36.00 106090 07/28/2020 00001 ONE TIME VENDOR REFUND L FORT - VOLLEYBALL 36.00 106091 07/28/2020 00001 ONE TIME VENDOR REFUND D FRETT -VOLLEYBALL 36.00 106092 07/28/2020 00001 ONE TIME VENDOR REFUND A GREEN - VOLLEYBALL 36.00 106093 07/28/2020 00001 ONE TIME VENDOR REFUND S GROSE - VOLLEYBALL 36.00 Packet Page Number 16 of 173 G1, Attachment 106094 07/28/2020 00001 ONE TIME VENDOR REFUND S HEIMERL -VOLLEYBALL 36.00 106095 07/28/2020 00001 ONE TIME VENDOR REFUND J HENGSTLER- VOLLEYBALL 36.00 106096 07/28/2020 00001 ONE TIME VENDOR REFUND S HOWE - VOLLEYBALL 36.00 106097 07/28/2020 00001 ONE TIME VENDOR REFUND C JOHNSON - VOLLEYBALL 36.00 106098 07/28/2020 00001 ONE TIME VENDOR REFUND S JOHNSON - VOLLEYBALL 36.00 106099 07/28/2020 00001 ONE TIME VENDOR REFUND K KNOCKEL - VOLLEYBALL 36.00 106100 07/28/2020 00001 ONE TIME VENDOR REFUND L KRENZ - VOLLEYBALL 36.00 106101 07/28/2020 00001 ONE TIME VENDOR REFUND K LABARRE - VOLLEYBALL 36.00 106102 07/28/2020 00001 ONE TIME VENDOR REFUND M LABROCCA - VOLLEYBALL 36.00 106103 07/28/2020 00001 ONE TIME VENDOR REFUND K LEE - VOLLEYBALL 36.00 106104 07/28/2020 00001 ONE TIME VENDOR REFUND D MACIOSEK - VOLLEYBALL 36.00 106105 07/28/2020 00001 ONE TIME VENDOR REFUND J MACIOSEK - VOLLEYBALL 36.00 106106 07/28/2020 00001 ONE TIME VENDOR REFUND K MAGISTAD - VOLLEYBALL 36.00 106107 07/28/2020 00001 ONE TIME VENDOR REFUND P MARGL - VOLLEYBALL 36.00 106108 07/28/2020 00001 ONE TIME VENDOR REFUND N NASH - VOLLEYBALL 36.00 106109 07/28/2020 00001 ONE TIME VENDOR REFUND K NYBERG - VOLLEYBALL 36.00 106110 07/28/2020 00001 ONE TIME VENDOR REFUND J O'DONNELL - VOLLEYBALL 36.00 106111 07/28/2020 00001 ONE TIME VENDOR REFUND A PEARSON - VOLLEYBALL 36.00 106112 07/28/2020 00001 ONE TIME VENDOR REFUND T PEREZ - VOLLEYBALL 36.00 106113 07/28/2020 00001 ONE TIME VENDOR REFUND T RODEKUHR -VOLLEYBALL 36.00 106114 07/28/2020 00001 ONE TIME VENDOR REFUND D RYDEL - VOLLEYBALL 36.00 106115 07/28/2020 00001 ONE TIME VENDOR REFUND J SCHREIER - VOLLEYBALL 36.00 106116 07/28/2020 00001 ONE TIME VENDOR REFUND K SEURER - VOLLEYBALL 36.00 106117 07/28/2020 00001 ONE TIME VENDOR REFUND C SMITH - VOLLEYBALL 36.00 106118 07/28/2020 00001 ONE TIME VENDOR REFUND M SPRINGER - VOLLEYBALL 36.00 106119 07/28/2020 00001 ONE TIME VENDOR REFUND M STROEING - VOLLEYBALL 36.00 106120 07/28/2020 00001 ONE TIME VENDOR REFUND L ASHBACH - PROCESSING FEE 12.00 106121 07/28/2020 00396 MN DEPT OF PUBLIC SAFETY REG NEW CSO VEHICLE 57.00 106122 07/28/2020 02001 CITY OF ROSEVILLE PHONE & IT SUPPORT SRVS - JULY 6,230.00 07/28/2020 02001 CITY OF ROSEVILLE 1920 RICE ST LIGHT -SHARED XCEL BILL 53.45 106123 07/28/2020 01836 ST PAUL, CITY OF RADIO MAINT & SRVS - MAY 135.00 106124 07/28/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 500.00 07/28/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 500.00 07/28/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 500.00 106125 07/28/2020 01876 WHAT WORKS INC TRAINING SESSION SENIOR MGMT TEAM 2,260.00 1.103.588.58 81 Checks in this report. Packet Page Number 17 of 173 Settlement Date Payee 7/20/2020 7/20/2020 7/21/2020 7/21/2020 7/22/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 7/24/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer Delta Dental MN State Treasurer Delta Dental MN State Treasurer MN State Treasurer MN Dept of Natural Resources US Bank VISA One Card* MN Dept of Revenue Optum Health P.E.R.A. U.S. Treasurer ICMA (Vantagepointe) Labor Unions MidAmerica - ING ICMA (Vantagepointe) U.S. Treasurer Description Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Purchasing card items Fuel Tax DCRP & Flex plan payments P.E.R.A. Federal Payroll Tax Deferred Compensation Union Dues HRA Flex plan Retiree Health Savings PCORI Fees *Detailed listing of VISA purchases is attached. Packet Page Number 18 of 173 G1, Attachment Omni int 38,592.86 424.90 54,817.29 915.00 59,333.01 115,129.30 703.34 56,842.05 357.96 597.25 135,156.43 108,641.00 7,673.00 3,954.31 15,764.61 1,680.00 589.28 601,171.59 Transaction Date 07/07/2020 07/14/2020 07/15/2020 07/16/2020 07/08/2020 07/08/2020 07/08/2020 07/10/2020 07/13/2020 07/14/2020 07/15/2020 07/15/2020 07/16/2020 07/06/2020 07/06/2020 07/14/2020 07/15/2020 07/14/2020 07/15/2020 07/15/2020 07/06/2020 07/13/2020 07/15/2020 07/09/2020 07/15/2020 07/03/2020 07/08/2020 07/11/2020 07/15/2020 07/15/2020 07/15/2020 07/06/2020 07/07/2020 07/10/2020 07/13/2020 07/09/2020 07/09/2020 07/12/2020 07/12/2020 07/15/2020 07/15/2020 07/09/2020 07/06/2020 07/15/2020 07/07/2020 07/09/2020 07/07/2020 07/15/2020 07/16/2020 07/03/2020 07/08/2020 07/09/2020 07/09/2020 07/09/2020 07/09/2020 07/09/2020 07/10/2020 07/14/2020 07/14/2020 Posting Date Merchant Name 07/08/2020 SIGNSONTHECHEAP.COM 07/15/2020 CUB FOODS #1599 07/16/2020 STREICHER'S MO 07/17/2020 SITEONE LANDSCAPE SUPPLY, 07/09/2020 VIKING ELECTRIC -DIST CTR 07/09/2020 CINTAS CORP 07/09/2020 CINTAS CORP 07/15/2020 TWIN CITY FILTER SERVICE 07/14/2020 STATE SUPPLY 07/15/2020 STATE SUPPLY 07/16/2020 VIKING ELECTRIC -DIST CTR 07/16/2020 CINTAS CORP 07/17/2020 VIKING ELECTRIC -DIST CTR 07/07/2020 AMZN MKTP US*MJ3P70030 07/08/2020 GEAR WASH 07/15/2020 DPS FIREFIGHTER LICENSING 07/16/2020 AMZN MKTP US*MV9H72CM0 07/15/2020 GALLS 07/16/2020 GALLS 07/16/2020 IN *ENVUE TELEMATICS LLC 07/08/2020 MENARDS MAPLEWOOD MN 07/15/2020 ZAGG INC 07/17/2020 ZAGG INC 07/10/2020 STATE SUPPLY 07/16/2020 BCA TRAINING EDUCATION 07/06/2020 CINTAS CORP 07/09/2020 LANGUAGE LINE 07/13/2020 CINTAS CORP 07/15/2020 PANERA BREAD #601305 O 07/17/2020 STATE OF MN POST BOARD 07/17/2020 POST BOARD SERVICE FEE 07/07/2020 VZWRLSS*APOCC VISB 07/07/2020 LOFFLER COMPANIES, INC 07/13/2020 AT&T*BILL PAYMENT 07/14/2020 THE PERCS INDEX 07/10/2020 IDU*INSIGHT PUBLIC SEC 07/10/2020 AMZN MKTP US*MJ60K2HD0 07/13/2020 AMAZON.COM*MJ1V10882AMZN 07/13/2020 AMZN MKTP US*MJ1 FY1 K80 07/16/2020 AMZN MKTP US*MJ8G597Q2 07/16/2020 IDU*INSIGHT PUBLIC SEC 07/10/2020 NEOPOST 07/07/2020 FERGUSON ENT #525 07/17/2020 THE HOME DEPOT #2801 07/09/2020 MENARDS OAKDALE MN 07/09/2020 AMZN MKTP US*MJ5RL85W0 07/08/2020 SHRED -IT USA LLC 07/17/2020 MENARDS OAKDALE MN 07/17/2020 TRITECH FORENSICS 07/06/2020 COMCAST CABLE COMM 07/09/2020 ASPEN MILLS 07/13/2020 MOTEL 6 #4968 07/13/2020 MOTEL 6 #4968 07/13/2020 MOTEL 6 #4968 07/13/2020 MOTEL 6 #4968 07/13/2020 EMERALD INN 07/13/2020 ANCOM COMMUNICATIONS INC 07/15/2020 PLAZA TV & APPLIANCE INC 07/16/2020 THE HOME DEPOT #2801 Transaction Amount $193.50 $26.19 $4,036.34 $195.54 $86.04 $29.13 $103.75 $49.04 $118.14 $118.14 $46.04 $122.95 $16.32 $18.15 $97.69 $75.00 $1,223.10 $170.97 $46.21 $520.00 $53.68 $7.99 $7.99 $38.36 $25.00 $49.99 $341.30 $49.99 $183.85 $90.00 $2.24 $9,579.82 $76.00 $31.25 ($10.31) $449.17 $16.99 $11.99 $23.99 $16.99 $736.00 $322.18 $146.65 $21.48 $35.33 $79.99 $68.04 $12.99 $246.50 $2.25 $39.95 $499.61 $499.61 $505.36 $404.28 $1,229.96 $564.65 $547.00 $65.22 G1, Attachment Name CHAD BERGO BRIAN BIERDEMAN BRIAN BIERDEMAN BRENT BUCKLEY SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SHAWN CONWAY SHAWN CONWAY SHAWN CONWAY SHAWN CONWAY KERRY CROTTY KERRY CROTTY KERRY CROTTY THOMAS DABRUZZI THOMAS DABRUZZI THOMAS DABRUZZI TOM DOUGLASS MICHAEL DUGAS CASSIE FISHER CASSIE FISHER CASSIE FISHER CASSIE FISHER CASSIE FISHER CASSIE FISHER MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN ALEX GERONSIN MARK HAAG GARY HINNENKAMP ANN HUTCHINSON DAVID JAHN LOIS KNUTSON JASON KUCHENMEISTER JASON KUCHENMEISTER STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN STEVE LUKIN Packet Page Number 19 of 173 G1, Attachment 07/15/2020 07/15/2020 AIRGAS USA, LLC $330.15 STEVE LUKIN 07/16/2020 07/17/2020 ASPEN MILLS $1,099.70 STEVE LUKIN 07/16/2020 07/17/2020 ASPEN MILLS $105.23 STEVE LUKIN 07/03/2020 07/06/2020 BOUND TREE MEDICAL LLC $498.00 MICHAEL MONDOR 07/09/2020 07/13/2020 BOUND TREE MEDICAL LLC $299.92 MICHAEL MONDOR 07/14/2020 07/15/2020 EVEREST EMERGENCY VEHICLE $176.77 MICHAEL MONDOR 07/15/2020 07/16/2020 KIDDE FIRE TRAINERS $3,880.00 MICHAEL MONDOR 07/08/2020 07/08/2020 AMZN MKTP US*MJ8PR16N1 $145.75 MICHAEL NYE 07/08/2020 07/10/2020 MENARDS MAPLEWOOD MN $0.92 MICHAEL NYE 07/06/2020 07/07/2020 SP * SIDETRAK $322.11 ELLEN PAULSETH 07/08/2020 07/13/2020 SP * SIDETRAK ($22.12) ELLEN PAULSETH 07/02/2020 07/06/2020 BOUND TREE MEDICAL LLC $211.80 KENNETH POWERS 07/06/2020 07/08/2020 BOUND TREE MEDICAL LLC $588.79 KENNETH POWERS 07/08/2020 07/10/2020 BOUND TREE MEDICAL LLC $1,145.04 KENNETH POWERS 07/13/2020 07/14/2020 LIFE ASSIST INC $262.50 KENNETH POWERS 07/13/2020 07/15/2020 BOUND TREE MEDICAL LLC $424.37 KENNETH POWERS 07/16/2020 07/17/2020 LIFE ASSIST INC $115.68 KENNETH POWERS 07/02/2020 07/06/2020 AN FORD WHITE BEAR LAK $49.83 STEVEN PRIEM 07/06/2020 07/07/2020 POMP S TIRE #021 $526.44 STEVEN PRIEM 07/06/2020 07/07/2020 CUMMINS INC - E3 $243.60 STEVEN PRIEM 07/07/2020 07/08/2020 TRI-STATE BOBCAT $67.38 STEVEN PRIEM 07/08/2020 07/08/2020 OXYGEN SERVICE COMPANY, ($36.80) STEVEN PRIEM 07/08/2020 07/09/2020 0391-AUTOPLUS $244.60 STEVEN PRIEM 07/08/2020 07/09/2020 TRI-STATE BOBCAT $73.87 STEVEN PRIEM 07/09/2020 07/09/2020 OXYGEN SERVICE COMPANY, ($14.70) STEVEN PRIEM 07/09/2020 07/10/2020 0391-AUTOPLUS $224.67 STEVEN PRIEM 07/09/2020 07/10/2020 0391-AUTOPLUS $54.55 STEVEN PRIEM 07/09/2020 07/10/2020 NUSS TRUCK & EQUIPMENT $981.81 STEVEN PRIEM 07/10/2020 07/13/2020 TURFWERKS - DAVIS EQUIP $887.42 STEVEN PRIEM 07/10/2020 07/13/2020 0391-AUTOPLUS $13.74 STEVEN PRIEM 07/10/2020 07/13/2020 0391-AUTOPLUS $23.45 STEVEN PRIEM 07/10/2020 07/13/2020 AN FORD WHITE BEAR LAK $60.63 STEVEN PRIEM 07/13/2020 07/14/2020 TOWMASTER $70.47 STEVEN PRIEM 07/13/2020 07/14/2020 TURFWERKS - DAVIS EQUIP $8.08 STEVEN PRIEM 07/13/2020 07/14/2020 0391-AUTOPLUS $89.67 STEVEN PRIEM 07/13/2020 07/15/2020 ZIEGLER INC - RETAIL $327.72 STEVEN PRIEM 07/14/2020 07/15/2020 POMP S TIRE #021 $694.00 STEVEN PRIEM 07/14/2020 07/15/2020 NAPA STORE 3279016 $134.22 STEVEN PRIEM 07/14/2020 07/15/2020 0391-AUTOPLUS $25.73 STEVEN PRIEM 07/14/2020 07/16/2020 WHEELCO BRAKE &SUPPLY $56.13 STEVEN PRIEM 07/15/2020 07/17/2020 METRO PRODUCTS INC $64.22 STEVEN PRIEM 07/16/2020 07/17/2020 TERMINAL SUPPLY-MINN 7 $26.07 STEVEN PRIEM 07/07/2020 07/09/2020 MINNESOTA OCCUPATIONAL HE $717.20 TERRIE RAMEAUX 07/14/2020 07/15/2020 AMZN MKTP US*MV9171NJ1 $40.25 MICHAEL RENNER 07/15/2020 07/16/2020 AMZN MKTP US*MV09N7OT0 $21.45 MICHAEL RENNER 07/15/2020 07/16/2020 CINTAS CORP $56.55 AUDRA ROBBINS 07/06/2020 07/07/2020 AMERICAN PAYROLL ASSOC $258.00 JOSEPH RUEB 07/06/2020 07/07/2020 AMERICAN PAYROLL ASSOC $969.00 JOSEPH RUEB 07/06/2020 07/07/2020 FERGUSON ENT #525 $516.78 ROBERT RUNNING 07/06/2020 07/07/2020 FERGUSON ENT #525 $586.81 ROBERT RUNNING 07/07/2020 07/08/2020 HOLIDAY STATIONS 0440 $200.00 ROBERT RUNNING 07/08/2020 07/10/2020 MENARDS MAPLEWOOD MN $48.14 ROBERT RUNNING 07/08/2020 07/10/2020 THE HOME DEPOT #2801 $9.68 ROBERT RUNNING 07/09/2020 07/10/2020 GARY CARLSON EQUIPMENT $690.54 ROBERT RUNNING 07/13/2020 07/14/2020 FERGUSON ENT #525 ($516.78) ROBERT RUNNING 07/15/2020 07/16/2020 HOLIDAY STATIONS 0440 $200.00 ROBERT RUNNING 07/16/2020 07/17/2020 HEJNY RENTAL INC $112.26 ROBERT RUNNING 07/07/2020 07/08/2020 PIONEER PRESS ADV $2,214.20 DEB SCHMIDT 07/08/2020 07/09/2020 CINTAS CORP $93.55 SCOTT SCHULTZ 07/08/2020 07/09/2020 CINTAS CORP $24.65 SCOTT SCHULTZ Packet Page Number 20 of 173 07/08/2020 07/09/2020 CINTAS CORP $55.42 07/08/2020 07/09/2020 CINTAS CORP $19.04 07/10/2020 07/13/2020 TRUGREEN LP *5025 $4,567.15 07/10/2020 07/13/2020 ON SITE SANITATION INC $22.00 07/11/2020 07/13/2020 CINTAS CORP $46.06 07/11/2020 07/13/2020 CINTAS CORP $218.08 07/13/2020 07/15/2020 ON SITE SANITATION INC $1,870.57 07/15/2020 07/16/2020 CINTAS CORP $102.07 07/15/2020 07/16/2020 CINTAS CORP $39.10 07/15/2020 07/16/2020 CINTAS CORP $13.65 07/15/2020 07/16/2020 CINTAS CORP $19.04 07/14/2020 07/15/2020 PAYPAL *TGUTMANN $127.00 07/06/2020 07/08/2020 DMR SUPPLIES $111.00 07/09/2020 07/10/2020 SCSU DRIVING RANGE $165.00 07/09/2020 07/10/2020 EMERGENCY AUTO TECH $419.44 07/09/2020 07/10/2020 EMERGENCY AUTO TECH $1,201.62 07/09/2020 07/10/2020 RADCO-OAKDALE $1,100.00 07/09/2020 07/10/2020 HOLIDAY STATIONS 0440 $10.00 07/10/2020 07/13/2020 IN *RICE STREET CAR WASH $168.00 07/14/2020 07/14/2020 INT'L CODE COUNCIL INC $1,098.76 07/02/2020 07/06/2020 BOUND TREE MEDICAL LLC $95.90 07/08/2020 07/10/2020 BOUND TREE MEDICAL LLC $283.89 $56,842.05 G1, Attachment SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ SCOTT SCHULTZ JOE SHEERAN MICHAEL SHORTREED MICHAEL SHORTREED MICHAEL SHORTREED MICHAEL SHORTREED MICHAEL SHORTREED MICHAEL SHORTREED MICHAEL SHORTREED JEFF THOMSON ERIC ZAPPA ERIC ZAPPA Packet Page Number 21 of 173 Check Register City of Maplewood 07/30/2020 G1, Attachment Check Date Vendor Description Amount 106126 08/04/2020 05114 BOLTON & MENK, INC. PROJ 19-22 CO RD B & ARCADE 39,176.00 106127 08/04/2020 04572 ETTEL & FRANZ ROOFING CO. REPAIR TO CITY HALL ROOF 783.00 08/04/2020 04572 ETTEL & FRANZ ROOFING CO. REPAIR CITY HALL ROOF 615.00 106128 08/04/2020 00687 HUGO'S TREE CARE INC STUMP REMOVAL, NEW SOIL & SEED 2020 16,312.00 106129 08/04/2020 02043 OVERHEAD DOOR COMPANY PD GARAGE DOOR REPAIR 637.90 106130 08/04/2020 00382 DAVIS LOCK & SAFE REKEY MAPLEWOOD NATURE CENTER 419.89 106131 08/04/2020 06051 DIAMOND MOWERS, LLC DIAMOND REAR & SIDE FLAIL MOWER 38,023.00 106132 08/04/2020 05425 LHB INC. 1902 RE -ROOF PROJ 5/23/20 - 6/26/20 6,225.00 106133 08/04/2020 04790 MAYER ARTS, INC. DANCE INSTRUCTION 5/9/2020 160.00 106134 08/04/2020 06131 MICHAEL BRUCE HANSON RETURN OF SAFEKEEPING FUNDS 573.00 106135 08/04/2020 04318 MILLER EXCAVATING, INC. DISPOSAL OF SCREENED SWEEPINGS 144.10 08/04/2020 04318 MILLER EXCAVATING, INC. DISPOSAL OF SCREENED SWEEPINGS 112.20 106136 08/04/2020 05637 MINNESOTA PETROLEUM SERVICE REMOVE WATER FROM DIESEL TANK 598.75 106137 08/04/2020 04507 NORTHERN TECHNOLOGIES, LLC PROJ 19-11 SCHALLER AREA PAVEMENT 3,945.00 08/04/2020 04507 NORTHERN TECHNOLOGIES, LLC PROJ 19-10 DENNIS-MCCLELLAND AREA 1,091.25 106138 08/04/2020 00001 ONE TIME VENDOR REFUND K BISKEY - TRANS MEDIC 1,137.36 106139 08/04/2020 00001 ONE TIME VENDOR REIMB RITSCHE-SPRINKLER SYS/FENCE 498.50 106140 08/04/2020 00001 ONE TIME VENDOR REIMB G NELSON RESTORE SIDEWALK 270.00 106141 08/04/2020 00001 ONE TIME VENDOR REFUND A GREELEY - PARK & REC PROG 220.00 106142 08/04/2020 00001 ONE TIME VENDOR REFUND STANDARD WATER - PERMIT 117.00 106143 08/04/2020 04271 RU2 SYSTEMS INC. CIRCUIT BOARD-ROSELAWN SPEED SIGN 714.00 106144 08/04/2020 04130 SCHINDLER ELEVATOR CORP QUARTERLY MAINT - 1902 PW 8/1 -10/31 796.38 106145 08/04/2020 03616 SIBLEY COVE, LTD PARTNERSHIP TIF PMT TO DEVELOPER 1ST HALF 2020 43,377.81 106146 08/04/2020 01836 ST PAUL, CITY OF LIGHT REPAIR - FROST/PARKWAY DR 276.00 08/04/2020 01836 ST PAUL, CITY OF LIGHT REPAIR - FROST/PARKWAY DR 50.02 106147 08/04/2020 03826 STERNBERG LANTERS, INC. REPLACEMENT POLES -FROST -E SHORE 6,550.00 106148 08/04/2020 01578 T R F SUPPLY CO. SAFETY VESTS & SHOP TOWELS 789.60 106149 08/04/2020 02700 TSI INC RESPIRATOR FIT TESTER 13,451.46 08/04/2020 02700 TSI INC RESPIRATOR FIT TESTER WARRANTY 4,834.83 106150 08/04/2020 03825 VAN DYKE STREET HOMES TIF PMT TO DEVELOPER 1 ST HALF 2020 10,433.42 106151 08/04/2020 05291 VEIT & COMPANY, INC. PROJ 19-10 DENNIS/MCCLELLAND PMT#1 666,828.14 859.160.61 26 Checks in this report. Packet Page Number 22 of 173 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 7/27/2020 MN State Treasurer 7/27/2020 Delta Dental 7/27/2020 MN State Treasurer 7/27/2020 Empower - State Plan 7/28/2020 MN State Treasurer 7/29/2020 MN State Treasurer 7/29/2020 US Bank 7/30/2020 MN State Treasurer 7/31/2020 MN State Treasurer 7/31/2020 MN Dept of Natural Resources 7/31/2020 Optum Health Description Drivers License/Deputy Registrar Dental Premium State Payroll Tax Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Debt Service payments Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachment Omni int 39,131.68 2,218.00 25,332.64 28,810.00 9,042.52 97,063.93 1,627,542.51 44,622.69 47,856.80 195.70 246.65 1,922,063.12 Packet Page Number 23 of 173 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 07/10/20 ABRAMS, MARYLEE 560.80 07/10/20 JUENEMANN, KATHLEEN 493.60 07/10/20 KNUTSON, WILLIAM 493.60 07/10/20 NEBLETT, SYLVIA 493.60 07/10/20 SMITH, BRYAN 493.60 07/10/20 COLEMAN, MELINDA 6,835.20 07/10/20 KNUTSON, LOIS 3,403.95 07/10/20 SABLE, MICHAEL 5,335.59 07/10/20 CHRISTENSON, SCOTT 2,437.06 07/10/20 DOUGLASS, TOM 2,458.86 07/10/20 JAHN, DAVID 2,569.88 07/10/20 HERZOG, LINDSAY 2,327.76 07/10/20 RAMEAUX, THERESE 3,766.81 07/10/20 DEBILZAN, JUDY 2,590.49 07/10/20 OSWALD, BRENDA 2,718.40 07/10/20 PAULSETH, ELLEN 6,287.75 07/10/20 RUEB, JOSEPH 4,441.64 07/10/20 ARNOLD, AJLA 1,332.27 07/10/20 BEGGS, REGAN 2,314.59 07/10/20 COLE, DEBORAH 3,726.33 07/10/20 DAIIL, LOLA 784.00 07/10/20 EVANS, CHRISTINE 2,319.20 07/10/20 LARSON, MICHELLE 2,316.89 07/10/20 SINDT, ANDREA 3,941.09 07/10/20 HANSON, MELISSA 2,048.00 07/10/20 HOCKBEIN, JUDY 1,078.80 07/10/20 KRAMER, PATRICIA 1,460.43 07/10/20 MOY, PAMELA 2,160.70 07/10/20 OLSON, THOMAS 1,768.80 07/10/20 OSTER, ANDREA 2,323.82 07/10/20 VITT, JULIANNE 1,297.63 07/10/20 WEAVER, KRISTINE 3,245.55 07/10/20 WINKELMAN, JULIA 1,531.12 07/10/20 ABDI, DAUD 2,343.26 07/10/20 ABEL, CLINT 3,653.52 07/10/20 ALDRIDGE, MARK 3,805.76 07/10/20 BAKKE, LONN 4,170.00 07/10/20 BELDE, STANLEY 4,298.58 07/10/20 BENJAMIN, MARKESE 3,620.92 07/10/20 BERGERON, ASHLEY 3,766.55 07/10/20 BIERDEMAN, BRIAN 4,893.22 07/10/20 BURT-MCGREGOR, EMILY 3,148.81 07/10/20 BUSACK, DANIEL 4,893.22 07/10/20 COLEMAN, ALEXANDRA 2,939.72 07/10/20 CONDON, MITCHELL 2,927.63 07/10/20 CROTTY, KERRY 4,839.20 07/10/20 DEMULLING, JOSEPH 4,247.42 07/10/20 DUGAS, MICHAEL 4,682.74 07/10/20 FISHER, CASSANDRA 2,702.59 07/10/20 FORSYTHE, MARCUS 3,572.90 Packet Page Number 24 of 173 G1, Attachment Exp Reimb, Severance, Conversion incl in Amount 108.78 G1, Attachment 07/10/20 FRITZE, DEREK 4,383.06 07/10/20 GABRIEL, ANTHONY 4,448.92 07/10/20 GEISELHART, BENJAMIN 2,143.39 07/10/20 HAWKINSON JR, TIMOTHY 3,851.55 07/10/20 HENDRICKS, JENNIFER 2,060.00 07/10/20 HER, PHENG 3,654.04 07/10/20 HIEBERT, STEVEN 3,720.42 07/10/20 HOEMKE, MICHAEL 376.98 07/10/20 JOHNSON, KEVIN 4,458.92 07/10/20 KANDA, MADELINE 2,343.26 07/10/20 KIM, WINSTON 2,343.26 07/10/20 KONG, TOMMY 3,839.80 07/10/20 KORAN, MARIE 2,005.79 07/10/20 KROLL, BRETT 3,855.93 07/10/20 KUCHENMEISTER, JASON 1,891.20 07/10/20 LANGNER, TODD 4,065.06 07/10/20 LENERTZ, NICHOLAS 3,323.78 07/10/20 LYNCH, KATHERINE 3,808.48 07/10/20 MARINO, JASON 3,924.62 07/10/20 MCCARTY, GLEN 4,240.92 07/10/20 METRY, ALESIA 50.00 07/10/20 MICHELETTI, BRIAN 3,571.33 07/10/20 MURRAY, RACHEL 3,267.57 07/10/20 NADEAU, SCOTT 5,992.05 07/10/20 NYE, MICHAEL 4,378.49 07/10/20 OLSON, JULIE 4,101.00 07/10/20 PARKER, JAMES 3,850.09 07/10/20 PEREZ, GUSTAVO 2,482.83 07/10/20 PETERS, DANIEL 3,723.70 07/10/20 SALCHOW, CONNOR 2,632.98 07/10/20 SHEA, STEPHANIE 2,162.59 07/10/20 SHORTREED, MICHAEL 5,157.79 07/10/20 SPARKS, NICOLLE 2,805.08 07/10/20 STARKEY, ROBERT 3,653.10 07/10/20 STEINER, JOSEPH 4,750.94 07/10/20 STOCK, AUBREY 547.94 07/10/20 SWETALA, NOAH 2,964.23 07/10/20 TAUZELL, BRIAN 4,095.55 07/10/20 THIENES, PAUL 4,378.49 07/10/20 WENZEL, JAY 3,822.55 07/10/20 WIETHORN, AMANDA 186.11 07/10/20 XIONG, KAO 3,653.52 07/10/20 XIONG, TUOYER 2,866.19 07/10/20 ZAPPA, ANDREW 3,748.41 07/10/20 BARRETTE, CHARLES 3,301.97 07/10/20 BAUMAN, ANDREW 3,330.45 07/10/20 BEITLER, NATHAN 2,959.99 07/10/20 CONWAY, SHAWN 4,258.86 07/10/20 CRAWFORD JR, RAYMOND 3,850.58 07/10/20 CRUMMY, CHARLES 2,998.71 07/10/20 DABRUZZI, THOMAS 3,703.04 07/10/20 DANLEY, NICHOLAS 3,841.60 07/10/20 DAVISON, BRADLEY 3,106.80 07/10/20 DAWSON, RICHARD 4,228.26 72.00 07/10/20 HAGEN, MICHAEL 4,218.39 07/10/20 HALWEG, JODI 3,427.14 07/10/20 HAWTHORNE, ROCHELLE 3,503.23 07/10/20 KUBAT, ERIC 3,891.82 07/10/20 LANDER, CHARLES 3,301.97 07/10/20 LO, CHING 1,421.98 07/10/20 LUKIN, STEVEN 5,667.35 Packet Page Number 25 of 173 G1, Attachment 07/10/20 MALESKI, MICHAEL 2,874.18 07/10/20 MARTIN, MICHAEL 3,446.41 07/10/20 MCGEE, BRADLEY 3,067.69 07/10/20 MERKATORIS, BRETT 3,295.31 07/10/20 MONDOR, MICHAEL 5,474.97 07/10/20 NEILY, STEVEN 3,037.43 07/10/20 NIELSEN, KENNETH 2,959.99 07/10/20 NOVAK, JEROME 3,674.48 07/10/20 POWERS, KENNETH 3,517.99 130.00 07/10/20 SEDLACEK, JEFFREY 3,377.52 07/10/20 STREFF, MICHAEL 3,521.52 07/10/20 WARDELL, JORDAN 3,671.60 07/10/20 ZAPPA, ERIC 3,295.31 07/10/20 CORTESI, LUANNE 2,316.89 07/10/20 JANASZAK, MEGHAN 3,023.16 07/10/20 BRINK, TROY 2,903.50 07/10/20 BUCKLEY, BRENT 2,844.07 07/10/20 EDGE, DOUGLAS 2,642.92 07/10/20 JONES, DONALD 2,660.61 07/10/20 MEISSNER, BRENT 2,635.99 07/10/20 MLODZIK, JASON 2,076.89 07/10/20 NAGEL, BRYAN 4,631.80 07/10/20 OSWALD, ERICK 2,667.92 07/10/20 RUNNING, ROBERT 2,903.50 07/10/20 TEVLIN, TODD 2,638.30 07/10/20 ZAHNOW, LANCE 2,059.39 07/10/20 BURLINGAME, NATHAN 4,692.22 07/10/20 DUCHARME, JOHN 3,343.02 07/10/20 ENGSTROM, ANDREW 3,980.61 07/10/20 JAROSCH, JONATHAN 4,508.31 07/10/20 LINDBLOM, RANDAL 3,343.02 07/10/20 LOVE, STEVEN 5,850.67 07/10/20 STRONG, TYLER 2,885.60 07/10/20 ZIEMAN, SCOTT 976.00 07/10/20 HAYS, TAMARA 2,331.53 07/10/20 HINNENKAMP, GARY 3,039.02 07/10/20 NAUGHTON, JOHN 2,638.30 07/10/20 ORE, JORDAN 2,582.49 07/10/20 SAKRY, JASON 2,394.49 07/10/20 STOKES, KAL 2,004.00 07/10/20 BIESANZ, OAKLEY 14,385.70 11,853.16 07/10/20 GERNES, CAROLE 5,010.44 2,813.37 07/10/20 HUTCHINSON, ANN 3,263.77 07/10/20 WACHAL, KAREN 5,833.61 4,686.17 07/10/20 DUNLAP, EMILY 2,326.60 07/10/20 AMAH-CLARKE, ALFREDA 1,916.80 07/10/20 JOHNSON, ELIZABETH 2,274.59 07/10/20 KROLL, LISA 2,335.20 07/10/20 THOMSON, JEFFREY 4,910.92 07/10/20 ADADE, JANE 1,868.27 07/10/20 FINWALL, SHANN 3,972.30 07/10/20 MARTIN, MIKE 4,221.93 07/10/20 DREWRY, SAMANTHA 2,885.79 07/10/20 SWAN, DAVID 3,401.90 07/10/20 WEIDNER, JAMES 3,209.79 07/10/20 WESTLUND, RONALD 1,656.00 07/10/20 WELLENS, MOLLY 2,908.76 07/10/20 REININGER, RUSSELL 2,559.19 07/10/20 ABRAHAM, JOSHUA 2,685.79 07/10/20 BRENEMAN, NEIL 3,272.61 07/10/20 KUCHENMEISTER, GINA 2,285.61 Packet Page Number 26 of 173 07/10/20 ROBBINS, AUDRA 4,617.58 07/10/20 BERGO, CHAD 4,061.56 07/10/20 SCHMITZ, KEVIN 2,338.89 07/10/20 SHEERAN JR, JOSEPH 4,111.24 07/10/20 ADAMS, DAVID 2,770.14 07/10/20 HAAG, MARK 3,540.40 07/10/20 JENSEN, JOSEPH 2,533.69 07/10/20 SCHULTZ, SCOTT 4,601.89 07/10/20 WILBER, JEFFREY 2,516.19 07/10/20 PRIEM, STEVEN 2,965.41 07/10/20 WOEHRLE, MATTHEW 2,729.02 07/10/20 XIONG, BOON 3,021.69 07/10/20 FOWLDS, MYCHAL 4,900.18 07/10/20 FRANZEN, NICHOLAS 4,434.43 07/10/20 GERONSIN, ALEXANDER 3,445.32 07/10/20 RENNER, MICHAEL 3,114.40 609,134.12 G1, Attachment 276.46 500.00 Packet Page Number 27 of 173 G2 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Allocating CARES Act Funds Action Requested: Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: In July, the City received $3,067,102 in federal Coronavirus Relief Fund aid. Under current federal guidance, the City has until November 15, 2020 to spend the funds in accordance with the guidance in response to the COVID-19 public health emergency. The first reporting deadline for the expenditure of funds is August 11th. According to the guidance, the City is responsible for making determinations as to what expenditures are necessary due to the public health emergency with respect to COVID-19 and does not need to submit proposed expenditures to the Treasury. Recommended Action: Motion to adopt the Resolution Allocating Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds. The motion provides for the allocation of $3,067,102 as described below. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $3,067,102 Financing source(s): ❑ Adopted Budget ❑ Budget Modification New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ✓ Integrated Communication ✓ Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The budget impacts all areas of the strategic plan and establishes spending policy. Background The attached resolution allocates the funds as follows: • City of Maplewood $2,151,102 • EDA for YMCA (Maplewood MCC) 800,000 • Liquor License Refunds for shutdown period 30,000 • EDA for St. John's Hospital 86,000 $3,067,102 Packet Page Number 28 of 173 G2 The City of Maplewood's $2,151,102 allocation of CARES funding will be utilized for expenditures necessary to respond to the COVID-19 public health emergency, including: • equipment and facility costs not covered by other grants, • unemployment and workers' compensation costs, • technology purchases not covered by other grants, • public health emergency services, • payroll expenses for public safety, public health, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency, as determined by the City Manager. The CARES Act includes provisions for business relief. The business relief component of the allocation includes $830,000 in assistance as follows: payment equivalent to 2 months of the 2020 liquor license fees to license holders, up to $30,000, payment of $500,000 to the EDA for distribution to the YMCA of the Greater Twin Cities for community response to the COVID-19 public health emergency, payment of $300,000 to the EDA for distribution to the YMCA of the Greater Twin Cities for the Maplewood Community Center for operations through December 31, 2021. The remainder of CARES Act funding, in the amount of $86,000 may be distributed to a major hospital in the County. The distribution will be as follows: • payment to EDA for distribution to St. John's Hospital, Maplewood $86,000. Attachments 1. Resolution Allocating Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds Packet Page Number 29 of 173 G2, Attachment 1 CITY OF MAPLEWOOD RESOLUTION NO. xxxxxx RESOLUTION ALLOCATING CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FUNDS WHEREAS, on March 27, 2020, the President of the United States signed into law the Coronavirus Aid, Relief, and Economic Security (CARES) Act that was passed by the U.S. Congress in response to the COVID-19 Pandemic Outbreak; and WHEREAS, the CARES Act included $339.8 Billion in relief for response to the COVID-19 pandemic in the United States dedicated for State and Local Governments; and WHEREAS, on June 25, 2020 the Governor of the State of Minnesota, by Executive Order under the current emergency, allowed for the distribution of $841 Million in CARES Act Funds to counties and cities within the State of Minnesota in accordance with the U.S. Treasury Guidance on a per -capita basis; and WHEREAS, the City of Maplewood has received $3,067,102 in CARES Act Funding allocation; and WHEREAS, the CARES Act allows local governmental units to reimburse themselves for costs that were not included in the most recent adopted budget, or costs that were included in the most recent adopted budget but have been incurred for a substantially different use from what was intended as a result of the COVID-19 public health emergency; and WHEREAS, the CARES Act presumes for administrative convenience that total payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency; and WHEREAS, the CARES Act allows local governmental units to provide grants to small businesses that meet legal requirements to provide assistance to defray the costs of business or service interruptions incurred by required closures, those businesses that voluntarily closed to promote social distancing measures, or business that are affected by decreased customer and service demand as a result of the COVID-19 public health emergency. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council allocates $2,151,102 of CARES Act Funds to the City of Maplewood to reimburse the City for the following costs incurred for the purposes of mitigating or responding to the COVID-19 public health emergency: • Payroll costs for City staff, • Facility modifications, • Telework equipment and support, • Public health services, • Public safety response, • Other eligible costs. Packet Page Number 30 of 173 G2, Attachment 1 BE IT FURTHER RESOLVED that the Maplewood City Council allocates $30,000 of CARES Act Funding for business relief purposes, for specific businesses in good standing with the Minnesota Secretary of State and Minnesota Department of Revenue and current on property taxes, defined as follows: • Payment equivalent to 2 months of the 2020 license fee to current City liquor license holders, to reimburse for the amount of time the businesses were required to be closed. BE IT FURTHER RESOLVED that the Maplewood City Council allocates $800,000 of CARES Act Funding for business relief purposes to the Maplewood Economic Development Authority (EDA), specifically for nonprofit entities who have a contractual relationship with the City of Maplewood to provide services, defined as follows: • YMCA of the Greater Twin Cities, $500,000 for the reimbursement of expenses for YMCA's community response to the COVID-19 public health emergency; including but not limited to: delivering and dispersing meals for members of the community in need; providing welfare checks on senior citizens; providing child care services for public safety workers, health care workers, teachers, and other members of the community in need of services. • YMCA of the Greater Twin Cities, $300,000 for the re -opening and monthly operations of the Maplewood Community Center from August 3, 2020 through December 31, 2021. BE IT FURTHER RESOLVED that the Maplewood City Council allocates the remaining $86,000 to the Maplewood EDA for distribution to St. John's Hospital in Maplewood for relief purposes to be utilized at the Maplewood campus. BE IT FURTHER RESOLVED that adjustments to the allocations between categories may be made by resolution at future City Council meetings. Packet Page Number 31 of 173 G3 CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Deb Schmidt Cole, Deputy City Clerk PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Resolution Appointing Additional Election Judges for the 2020 State Primary Election Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Minn. Stat. 2048.21(2) states election judges for precincts in a municipality shall be appointed by the governing body of the municipality. Appointments will be made from the resolution list to fill the needed positions after training and required paperwork have been completed. Recommended Action: Motion to approve the resolution listing additional election judges for the 2020 State Primary Election to be held on August 11, 2020. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Election judges serve to administer election duties as required by State Statute. Background Election Judge appointments were approved more than 25 days prior to the Primary during the July 13, 2020 council meeting. State statute allows appointing additional election judges within the 25 days before the election if the appointing authority determines that additional election judges will be required. The creation of a reserve list is practical given the current COVID pandemic's effect on the potential uncertainty of election judge staffing. Attachments 1. Resolution Appointing Additional Election Judges, 2020 State Primary Election Packet Page Number 32 of 173 G3, Attachment 1 Resolution 2020 State Primary Election Appointing Additional Election Judges WHEREAS, MN State Statute 2048.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve in the 2020 State Primary Election to be held on Tuesday, August 11, 2020 from the following list. Ajla Arnold Regan Beggs Melinda Coleman Lu Cortesi Christine Evans Mychal Fowlds Tammi Hayes Lois Knutson Michelle Larson Lydia Lucas Pam Moy Jill Nadeau Gus Perez Joe Rueb Mike Sable Joe Sheeran Packet Page Number 33 of 173 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 34 of 173 H1 CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: EDA Tax Increment Financing District No. 1-14 a. Public Hearing b. Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1-14 Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The city has received an application from the property owner of Maple Ridge Center to establish a new Tax Increment Financing (TIF) district for the shopping center site. Recommended Action: a. Hold the public hearing. b. Motion to Adopt the Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1- 14. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The modification to the Development District and approving the TIF Plan would not approve the use of TIF assistance for the project. The Maplewood Economic Development Authority (EDA) will review an agreement with the applicant at a future meeting which would determine the amount and terms of any TIF assistance that is warranted for the project. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Packet Page Number 35 of 173 H1 The establishment of the TIF district and adoption of the TIF plan would give the city a tool to facilitate reinvestment in Maple Ridge Center which has a deteriorating condition and a significant amount of vacancy as a result of losing several anchor tenants. Background: Tax Increment Financing On July 22, 2019, the city adopted a modified enabling resolution for the Maplewood Economic Development Authority (EDA), which grants the EDA authority to use tax increment financing. Tax increment financing is a funding tool that takes advantage of the increase in property taxes that result from redevelopment. The increase in tax revenue is a result of the investment in the property and the resulting increase in taxes. TIF captures only the increase in taxes and not the current or base amount of taxes that are currently paid. The increment can be used by the EDA to repay debt or certain costs incurred by the city as a result of the development. For this application, the debt would be a note issued to the property owner for public improvement costs associated with the redevelopment project. The goals of TIF districts include spurring economic development and redevelopment, creating jobs, and removing blight. Application The city has received a TIF application from the property owner of Maple Ridge Center, SUSO 4 Mapleridge, which is managed by Slate Asset Management in Toronto, Ontario. SUSO would retain ownership of the property and will have a lease with HyVee to locate a grocery store, liquor store, and new freestanding gas station and convenience store on the property. Under the terms of the lease between HyVee and the property owner, the owner is responsible for certain costs associated with the project. The application includes a request for TIF assistance for public improvements associated with the project, which include access and intersection improvements on White Bear Avenue and Gervais Avenue. The specific amount and terms of the assistance will be subject to a redevelopment TIF agreement between the EDA and the applicant. The assistance and agreement will be reviewed at a future EDA meeting and is not the subject of the current action by the city council. Development District and TIF Plan Prior to the city council meeting on August 10th, the Economic Development Authority will meet to consider adopting a TIF Plan to establish a new redevelopment TIF district for Maple Ridge Center. If the EDA approves the TIF Plan, the city council must hold a public hearing and consider a separate resolution. There are two items before the city council related to the TIF application. The Development District is the location within which the TIF District must be located. The boundary of the city's Development District is coterminous with the city's boundary. The second is the new TIF district within which the project will be located, which is the Maple Ridge Center parcel. The resolution would adopt findings that the establishment of the TIF district is consistent with the city's comprehensive plan and would promote redevelopment of the properties in the interest of the community. The resolution would approve the modification of the Development District program and the TIF Plan for the new TIF District for Maple Ridge Center, as adopted by the EDA. The city's financial consultant, Jason Aarsvold with Ehlers, has prepared the attached memo with additional information on the TIF Plan. Mr. Aarsvold will also be in attendance at both the EDA and city council meetings. Packet Page Number 36 of 173 H1 Next Steps If the TIF Plan is approved by both the EDA and City Council, the TIF application and agreement which outlines the amount and terms of financial assistance will be reviewed at a future EDA meeting, which is tentatively scheduled for August 24, 2020. Attachments: 1. Resolution 2. Memo from Ehlers 3. Tax Increment Financing Plan Packet Page Number 37 of 173 H1, Attachment 1 CITY OF MAPLEWOOD RESOLUTION NO. RESOLUTION APPROVING MODIFICATION OF THE DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-14 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota as follows: Section 1. Recitals. 1.01. The City Council of the city of Maplewood (the "City") established the Maplewood Economic Development Authority ("MEDA") to promote development and redevelopment within the community. 1.02. On July 22, 2019 the City adopted a modified Enabling Resolution for MEDA, giving it the authority of an economic development authority under Minnesota Statutes, sections 469.090 through 469.1081 (the "EDA Act"), of a housing and redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047 (the "HRA Act"); and of a city under Minnesota Statutes, sections 469.124 through 469.134 (the "City Development Districts Act"). 1.03. In response to a proposal to redevelop an area of White Bear Avenue near Gervais Avenue which includes structurally substandard commercial buildings, MEDA determined to establish a tax increment financing district. 1.04. MEDA and the City investigated the facts and caused to be prepared a modification to the Development District Program (the "Development Program") for Development District No. 1 (the "Project") and a tax increment financing plan (the "TIF Plan") for Tax Increment Financing District No. 1-14 (the "TIF District"), describing the assistance which may be provided to encourage redevelopment within the Project. 1.05. All actions required by law to be performed prior to the adoption of the modified Development Program and the TIF Plan and establishment of the TIF District have been performed, including approval of the TIF Plan by MEDA at its meeting on August 10, 2020. 1.06. MEDA and the City notified Ramsey County and Independent School District No. 622 of the public hearing on the modified Development Program and TIF Plan to be held before the City Council on August 10, 2020. 1.07. The modified Development Program and TIF Plan are contained in a document entitled "Modification to the Development Program, Development District No. 1 and Tax Increment Financing Plan for Tax Increment Financing District No. 1-14," dated August 10, 2020 and on file at city hall. 1.08. The City Council has fully reviewed the contents of the modified Development Program and TIF Plan and has on August 10, 2020 conducted a public hearing thereon at which the views of all interested persons were received orally or in writing. Packet Page Number 38 of 173 H1, Attachment 1 Section 2. Findinas Relatina to the Adoation of the Modified Develoament Proaram 2.01. The City finds that the modified Development Program, which consists of inclusion of an additional tax increment financing district, continues to be consistent with the City's comprehensive plan. 2.02. The City finds that the adoption of the modified Development Program would promote redevelopment of properties within the Project and is in the vital interests of the community as a whole. Section 3. Findinas Relatina to the Establishment of Tax Increment Financina District No. 1-14 3.01. The City finds and determines that it is necessary and desirable for the sound and orderly development of the Project and the community as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by MEDA and the City to establish Tax Increment Financing District No. 1-14. 3.02. The City further finds and determines, and it is the reasoned opinion of the City, that the redevelopment proposed in the TIF Plan for the TIF District could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the land within the TIF District that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed redevelopment, after subtracting the present value of the projected tax increments for the maximum duration of the TIF District, and that therefore the use of tax increment financing is necessary to assist the project. 3.03. The expenditures proposed to be financed through tax increment financing are necessary to permit MEDA and the City to realize the full potential of the Project in terms of development intensity, diversity of uses and tax base and to facilitate the redevelopment of land and rehabilitation of a commercial building which is consistent with the comprehensive plan. 3.04. The TIF Plan for the TIF District will afford maximum opportunity, consistent with the sound needs of the City as a whole, for redevelopment of the Project by private enterprise. Both of the commercial buildings within the TIF District are structurally substandard within the meaning of Minnesota Statutes, section 469.174, subd. 10. 3.05. The TIF Plan for the TIF District conforms to the general plan for the development and redevelopment of Maplewood as a whole. The developer's plans for rehabilitation of a commercial building is fully consistent with the city's comprehensive plan. 3.06. The City has relied upon the written representation made by the developer, review of the developer's proforma, the opinions and recommendations of City staff, and the personal knowledge of the members of the City Council in reaching its conclusions regarding the TIF Plan and the establishment of the TIF District. The City also reviewed the report prepared for MEDA by LHB, Inc. dated May 21, 2020 regarding the lot coverage and structural condition of the two principal buildings within the TIF District and has relied upon said report in reaching the determination that the area qualifies as a redevelopment tax increment financing district. Additional reasons and supporting facts are included in Exhibit C to the TIF Plan. 3.07. TIF District No. 1-14 is a redevelopment tax increment financing district within the meaning of Minnesota Statutes, section 469.174, subd. 10(a)(1). LHB, Inc. has reviewed the property Packet Page Number 39 of 173 H1, Attachment 1 to be included within the TIF District and prepared a report on the condition of two principal buildings located thereon. The report, which was prepared after an interior and exterior inspection of the buildings on April 27, 2020, establishes that both of the buildings are structurally substandard and that the TIF District qualifies as a redevelopment tax increment district. A copy of this report will be retained at city hall for the duration of the TIF District. Section 4. Approval of Modified Development Program and Tax Increment Financing Plan; Establishment of Tax Increment Financina District No. 1-14: 4.01. The modified Development Program for Development District No.1 is hereby approved. 4.02. The TIF Plan for TIF District No. 1-14 is hereby approved, as adopted by MEDA. Tax Increment Financing District No. 1-14 is hereby established. 4.03. The Executive Director of MEDA is authorized and directed to transmit a certified copy of this resolution together with a certified copy of the modified Development Program and the TIF Plan to Ramsey County with a request that the original tax capacity of the property within TIF District No. 1-14 be certified to MEDA pursuant to Minnesota Statutes, section 469.177, subd. 1 and to file a copy of the modified Development Program and the TIF Plan for TIF District No. 1-14 with the Minnesota department of revenue. Dated: August 10, 2020 Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 40 of 173 H1, Attachment 2 EHLERS MEMORANDUM TO: Jeff Thomson, Community Development Director FROM: Jason Aarsvold, Ehlers DATE: 8-4-20 SUBJECT: Tax Increment Financing (TIF) District 1-14 Approval Per your request, this memorandum is intended to summarize the actions by the EDA and City Council on August 10, 2020 related to establishment of TIF District 1-14. The specific action for August 10 is to hold a public hearing and consider approval of the TIF Plan and modification of Development District #1. The Development District is simply the geographic area within which TIF districts must be located. That boundary is currently coterminous with the City boundaries. Development District #1 is being modified by virtue of including a new TIF district. The TIF Plan for district 1-14 really is just the City's plan for the district. Its spells out the objectives and policies for the district, identifies the geographic boundaries, and sets the maximum budgetary authority for the district. This planning document simply allows for the creation of a new TIF district. Approval of the TIF Plan does not grant any specific TIF assistance to the property owner in the district. This is done by separate action entering into a specific TIF Agreement. TIF 1-14 is being established as a Redevelopment TIF District. The site qualifies as a Redevelopment TIF district per the inspection report completed by LHB, Inc. and included in the TIF Plan as Appendix D. The TIF Plan sets up the district for the maximum duration of 26 years to provide flexibility, although the anticipated obligations in the district are anticipated to be repaid much sooner than that. The maximum budgetary authority in the district just under $4.8 million. This is a maximum budget intended to provide flexibly. It includes 3% annual inflation and assumes the TIF district runs for the full 26 years, The actual assistance to the property owner is anticipated to be approximately $500,000. Based on current projections, this could be repaid within 8.5 years. The TIF Plan assumes Pay -As -You -Go assistance to the property owner. Pay -As -You -Go TIF requires the Developer to seek its own financing secured by all or a portion of the tax increments generated by the project. In this scenario, the City does not provide the funding up front, but enters into an agreement to provide tax increment payments from the increased taxes from the project up to a specific dollar amount over time, If tax increment is not sufficient to repay the property owner, the City does not make up the difference, The TIF plan also includes a 10% allowance for City administrative costs. This City can use this 10% to pay for any ongoing costs associated with administering the project in the District, It also provides for repayment of an interfund loan. This interfund loan is the mechanism to reimburse the City from tax increments for any expenditures incurred in connection with the TIF plan prior to receipt of any tax increment. BUILDING COMMUNITIES. IT'S WHAT WE DO. infonehlers-inc.com �,�, 1 (800)552-1171 www.ehlers-inccom Packet Page Number 41 of 173 H1, Attachment 2 �EHLERS m PUBLIC FINANCE ADVISORS Next Steps If the TIF district is approved upon holding the public hearing on August 10, 2020, the next step would be to consider approving the TIF agreement granting assistance to the property owner. As currently planned, this TIF agreement would be considered by the EDA on August 24, 2020. TIF agreement approval will complete the EDA and City council actions necessary for this project. Staff and Ehlers will follow up with the administrative steps necessary and finalize remaining details. BUILDING COMMUNITIES, IT'S WHAT WE DO. E infW ehlers-inc.com %,, 1 (800)552-1171 ® www.ehiers-irc.com Packet Page Number 42 of 173 ECONOMIC DEVELOPMENT & REDEVELOPMENT H1,Attachment 3 1,� MODIFICATION TO THE DEVELOPMENT PROGRAM Development District No. 1 IF_1►11112 TAX INCREMENT FINANCING PLAN Establishment of Tax Increment Financing District No. 1-14 (a redevelopment district) Maplewood Economic Development Authority City of Maplewood, Ramsey County, Minnesota Public Hearing: August 10, 2020 9 h, EHLE S ,�UBL IC FIr� NANCE _.. BUILDING COMMUNITIES. IT'S WHAT WE DO. C`'a inFo:aehlers inc.cam �, 1 (800) 552-1171 www.ehlers-inc com Packet Page Number 43 of 173 H1, Attachment 3 Table of Contents Modification to the Development Program for Development District No. 1 ...................................3 Foreword................................................................................................................................... 3 Tax Increment Financing Plan for Tax Increment Financing District No. 1-14 ..............................4 Foreword................................................................................................................................... 4 StatutoryAuthority....................................................................................................................4 Statementof Objectives............................................................................................................ 4 Development Program Overview.............................................................................................. 4 Description of Property in the District and Property to be Acquired..........................................5 Classification of the District.......................................................................................................5 Duration and First Year of Tax Increment of the District...........................................................6 Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements.......................................................................6 Sources of Revenue/Bonds to be Issued..................................................................................7 Usesof Funds...........................................................................................................................8 Estimated Impact on Other Taxing Jurisdictions.......................................................................9 Supporting Documentation.....................................................................................................11 Administration of the District...................................................................................................11 Appendix A: Map of Development District No. 1 and the TIF District.....................................12 Appendix B: Estimated Cash Flow for the District..................................................................13 Appendix C: Findings Including But/For Qualifications..........................................................14 Appendix D: Redevelopment Qualifications for the District....................................................16 Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 44 of 173 E H1, Attachment 3 Modification to the Development Program for Development District No. 1 Foreword The following text represents a Modification to the Development Program for Development District No. 1. This modification represents a continuation of the goals and objectives set forth in the Development Program for Development District No. 1. Generally, the substantive changes include the establishment of Tax Increment Financing District No. 1-14. For further information, a review of the Development Program for Development District No. 1, is recommended. It is available from the Community Development Director at the City of Maplewood. Other relevant information is contained in the Tax Increment Financing Plans for the Tax Increment Financing Districts located within Development District No. 1. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 45 of 173 H1, Attachment 3 Tax Increment Financing Plan for Tax Increment Financing District No. 1-14 Foreword The Maplewood Economic Development Authority (the "EDA"), the City of Maplewood (the "City"), staff and consultants have prepared the following information to expedite the Establishment of Tax Increment Financing District No. 1-14 (the "District"), a redevelopment tax increment financing district, located in Development District No. 1. Statutory Authority Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the EDA and City have certain statutory powers pursuant to Minnesota Statutes ("M.S.'), Sections 469.090 - 469.1082, inclusive, as amended, and M.S., Sections 469.174 to 469.1794, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant information is contained in the Modification to the Development Program for Development District No. 1. Statement of Objectives The District currently consists of one parcel of land and adjacent and internal rights-of-way. The District is being created to facilitate redevelopment of the of the Maple Ridge Shopping Center in the City. The EDA intends to enter into an agreement with Suso 4 Mapleridge Limited Partnership as the owner of the mall property. Development is anticipated to begin in 2020. This TIF Plan is expected to achieve many of the objectives outlined in the Development Program for Development District No. 1. The activities contemplated in the Modification to the Development Program and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of Development District No. 1 and the District. Development Program Overview Pursuant to the Development Program and authorizing state statutes, the EDA or City is authorized to undertake the following activities in the District: 1. Property to be Acquired — Although not anticipated at this time, selected property located within the District may be acquired by the EDA or City and is further described in this TIF Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to M.S., Chapter 117 and other relevant state and federal laws. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 46 of 173 H1, Attachment 3 3. Upon approval of a developer's plan relating to the project and completion of the necessary legal requirements, the EDA or City may sell to a developer selected properties that it may acquire within the District or may lease land or facilities to a developer. 4. The EDA or City may perform or provide for some or all necessary acquisition, construction, relocation, demolition, and required utilities and public street work within the District. Description of Property in the District and Property to be Acquired The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed below. Please also see the map in Appendix A for further information on the location of the District. The EDA or City may acquire any parcel within the District including interior and adjacent street rights of way. Any properties identified for acquisition will be acquired by the EDA or City only in order to accomplish one or more of the following: storm sewer improvements; provide land for needed public streets, utilities and facilities; carry out land acquisition, site improvements, clearance and/or development to accomplish the uses and objectives set forth in this plan. The EDA or City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of this TIF Plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Classification of the District The EDA and City, in determining the need to create a tax increment financing district in accordance with M.S., Sections 469.174 to 469.1794, as amended, inclusive, find that the District, to be established, is a redevelopment district pursuant to M.S., Section 469.174, Subd. 10(x)(1). • The District is a redevelopment district consisting of 1 parcel. • An inventory shows that parcels consisting of more than 70 percent of the area in the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures. • An inspection of the buildings located within the District finds that more than 50 percent of the buildings are structurally substandard as defined in the TIF Act. (See Appendix D). Pursuant to M.S., Section 469.176, Subd. 7, the District does not contain any parcel or part of a parcel that qualified under the provisions of M.S., Sections 273.111, 273.112, or 273.114 or Chapter 473H for taxes payable in any of the five calendar years before the filing of the request for certification of the District. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 47 of 173 H1, Attachment 3 Duration and First Year of Tax Increment of the District Pursuant to M.S., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration and first year of tax increment of the District must be indicated within the TIF Plan. Pursuant to M.S., Section 469.176, Subd. 1b., the duration of the District will be 25 years after receipt of the first increment by the EDA or City (a total of 26 years of tax increment). The EDA or City elects to receive the first tax increment in 2022, which is no later than four years following the year of approval of the District. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2047, or when the TIF Plan is satisfied. The EDA or City reserves the right to decertify the District prior to the legally required date. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements Pursuant to M.S., Section 469.174, Subd. 7 and M.S., Section 469.177, Subd. 1, the Original Net Tax Capacity (ONTC) as certified for the District will be based on the market values placed on the property by the assessor in 2020 for taxes payable 2021. Pursuant to M.S., Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning in the payment year 2022) the amount by which the original value has increased or decreased as a result of: 1. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments, negotiated or court-ordered abatements; 4. Change in the use of the property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured and no tax increment will be payable to the EDA or City. The original local tax rate for the District will be the local tax rate for taxes payable 2021, assuming the request for certification is made before June 30, 2021. The ONTC and the Original Local Tax Rate for the District appear in the table below. Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Development District No. 1, upon completion of the projects within the District, will annually approximate tax increment revenues as shown in the table below. The EDA and City request 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 2022. The Project Tax Capacity (PTC) listed is an estimate of values when the projects within the District are completed. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 48 of 173 Project estimated Tax Capacity upon completion 497,409 Original estimated Net Tax Capacity 202,770 Fiscal Disparities 104,742 Estimated Captured Tax Capacity 189,897 Original Local Tax Rate 139.0240% Estimated Annual Tax Increment $264,002 Percent Retainted by the City 100% H1, Attachment 3 Pay 2020 Note: Tax capacity includes a 2% inflation factor for the duration of the District. The tax capacity included in this chart is the estimated tax capacity of the District in year 25. The tax capacity of the District in year one is estimated to be $226,984. Pursuant to M.S., Section 469.177, Subd. 4, the EDA shall, after a due and diligent search, accompany its request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S., Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen (18) months immediately preceding approval of the TI F Plan by the municipality pursuant to M.S., Section 469.175, Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City is reviewing the area to be included in the District to determine if any building permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the City. Sources of Revenue/Bonds to be Issued The total estimated tax increment revenues for the District are shown in the table below: Tax Increment Interest TOTAL $ 4,357,496 435,750 The costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The EDA or City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As presently proposed, the projects within the District will be financed by pay-as-you-go notes and interfund loans. Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the EDA or City to incur debt. The EDA or City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 49 of 173 H1, Attachment 3 The EDA or City may issue bonds (as defined in the TIF Act) secured in whole or in part with tax increments from the District in a maximum principal amount of $3,020,064. Such bonds may be in the form of pay-as-you-go notes, revenue bonds or notes, general obligation bonds, or interfund loans. This estimate of total bonded indebtedness is a cumulative statement of authority under this TIF Plan as of the date of approval. Uses of Funds Currently under consideration for the District is a proposal to facilitate redevelopment of the of the Maple Ridge Shopping Center. The EDA and City have determined that it will be necessary to provide assistance for the project(s) for certain District costs, as described. The EDA has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District, this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the following table. Land/Building Acquisition $ - Site Improvements/Preparation 2,000,000 Utilities 200,000 Other Qualifying Improvements 384,314 Administrative Costs (up to 10%) 435,750 PROJECT COSTS TOTAL $ 3,020,064 Interest 1,773,182 PROJECT AND INTEREST COSTS TOTAL $ 4,793,246 The total project cost, including financing costs (interest) listed in the table above does not exceed the total projected tax increments for the District as shown in the Sources of Revenue section. Estimated costs associated with the District are subject to change among categories without a modification to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification, the budget above pursuant to the applicable statutory requirements. Pursuant to M.S., Section 469.1763, Subd. 2, no more than 25 percent of the tax increment paid by property within the District will be spent on activities related to development or redevelopment outside of the District but within the boundaries of Development District No. 1, (including administrative costs, which are considered to be spent outside of the District) subject to the limitations as described in this TIF Plan. Fiscal Disparities Election Pursuant to M.S., Section 469.177, Subd. 3, the EDA or City may elect one of two methods to calculate fiscal disparities. The EDA will choose to calculate fiscal disparities by clause b (inside). Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 50 of 173 H1, Attachment 3 Estimated Impact on Other Taxing Jurisdictions The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF Plan would occur without the creation of the District. However, the EDA or City has determined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as follows if the "but for" test was not met: Ramsey County City of Maplewood ISD 622 (North St. Paul -Maplewood -Oakdale) Ramsey County City of Maplewood ISD 622 (North St. Paul -Maplewood -Oakdale) Other 559, 761, 877 189,897 44,235,214 189,897 46,981,335 189,897 0.0339% 0.4293% 0.4042% 52.3020% 37.62% 189,897 $ 99,320 44.6460% 32.11% 189,897 84,781 32.5040% 23.38% 189,897 61,724 9.5720% 6.89% 189,897 _ 139.0240% 100.00% $ The estimates listed above display the captured tax capacity when all construction is completed. The tax rate used for calculations is the Pay 2020 rate. The total net capacity for the entities listed above are based on Pay 2020 figures. The District will be certified under the Pay 2021 rates, which were unavailable at the time this TIF Plan was prepared. Pursuant to M.S. Section 469.175 Subd. 2(b): (1) Estimate of total tax increment. It is estimated that the total amount of tax increment that will be generated over the life of the District is $4,357,496; Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 18,177 264.002 9 Packet Page Number 51 of 173 H1, Attachment 3 (2) Probable impact of the District on city provided services and ability to issue debt. An impact of the District on police protection is expected. With any addition of new residents or businesses, police calls for service will be increased. New developments add an increase in traffic, and additional overall demands to the call load. The City does not expect that the proposed development, in and of itself, will necessitate new capital investment in vehicles or facilities. The probable impact of the District on fire protection is not expected to be significant Typically, rehabilitated and new buildings generate few calls, if any, and are of superior construction. Improved access will help better protect the new and existing buildings. The City does not expect that the proposed development, in and of itself, will necessitate new capital investment in vehicles or facilities. The impact of the District on public infrastructure is expected to be minimal. The development will require some upgrades to access points and controlled intersections. These improvements are contemplated as part of the overall project and will help mitigate traffic concerns. The current infrastructure for sanitary sewer, storm sewer and water will be able to handle the additional volume generated from the proposed development. Based on the development plans, there are no additional costs associated with street maintenance, sweeping, plowing, lighting and sidewalks. Sanitary sewer (SAC) and water (WAC) connection fees are yet to be determined. The probable impact of any District general obligation tax increment bonds on the ability to issue debt for general fund purposes is expected to be minimal. It is not anticipated that there will be any general obligation debt issued in relation to this project, therefore there will be no impact on the City's ability to issue future debt or on the City's debt limit. (3) Estimated amount of tax increment attributable to school district levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to school district levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions remained the same, is $1,018,789; (4) Estimated amount of tax increment attributable to county levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same, is $1,639,327; (5) Additional information requested by the county or school district. The City is not aware of any standard questions in a county or school district written policy regarding tax increment districts and impact on county or school district services. The county or school district must request additional information pursuant to M.S. Section 469.175 Subd. 2(b) within 15 days after receipt of the tax increment financing plan. No requests for additional information from the county or school district regarding the proposed development for the District have been received. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 52 of 173 10 H1, Attachment 3 Supporting Documentation Pursuant to M.S. Section 469.175, Subd. 1 (a), clause 7 the TIF Plan must contain identification and description of studies and analyses used to make the determination set forth in M.S. Section 469.175, Subd. 3, clause (b)(2) and the findings are required in the resolution approving the District. (i) In making said determination, reliance has been placed upon (1) written representation made by the developer to such effects, (2) review of the developer's proforma; and (3) City staff awareness of the feasibility of developing the project site within the District, which is further outlined in the City Council resolution approving the establishment of the TIF District and Appendix C. (ii) A comparative analysis of estimated market value both with and without establishment of the TIF District and the use of tax increments has been performed. Such analysis is included with the cashflow in Appendix B and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated market value of the site absent the establishment of the TIF District and the use of tax increments. Administration of the District Administration of the District will be handled by the Community Development Director. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 11 Packet Page Number 53 of 173 H1, Attachment 3 Appendix A: Map of Development District No. 1 and the TIF District Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 54 of 173 12 5 AI A , q n Appendix B: Estimated Cash Flow for the District Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 56 of 173 H1, Attachment 3 13 w Q w w� O N N 00 - --- O w 'N R N d � W Y > C > Ua T T T T T T cU _ N °0 °0 N N N N N V m r V O V V O M � U R N 00=NON 0WCOVNNCOV Q R tl � � � O `c Qoo 0 O ~ U O Q O H1, Attachment 3 R VI � R a r- R 00 vi x 0 0 0 0 0 0 0 0 0 0 0 0 O 000 LO LO LO 0 L O LOO O LO 0 N N ON 0N0 w w� O N N 00 - --- O w 'N R N d N N N N N N 0 0 0 0 0 0 FM mo > Ua T T T T T T cU _ N °0 °0 N N N N N V m r V O V V O M U o lfl N 00=NON 0WCOVNNCOV �r 0 o O C NVQW R L0 V�� Wd) d d M V M OO L � `c Qoo 0 O R N N � a w w U O x 3 F W a` L C U N O Y N w m o `o ' Q R R d N _ U F Q o E E d U _ N m m Q^ () L 1 m Z 6 N m O a� 0 0� �' � O O z 0 0 X 0 0 m R R R N O 0 0 w V w 0 0 0 0 X 0 0 N O O to O O O (6 O O ,p O O � Q m� Y! 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Finding that Tax Increment Financing District No. 1-14 is a redevelopment district as defined in M.S., Section 469.174, Subd. 10. The District consists of one parcel and existing right-of-way, with plans to redevelop and reposition the Maple Ridge Shopping Center Parcels consisting of 70 percent of the area of the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures and more than 50 percent of the buildings in the District, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance. (See Appendix D of the TIF Plan.) 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of Tax Increment Financing District No. 1-14 permitted by the TIF Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: This finding is supported by the fact that the redevelopment proposed in the TIF Plan meets the City's objectives for redevelopment. Due to the high cost of redevelopment on the parcel currently occupied by a substandard building, and the cost of financing the proposed roadway improvements and accesses in the right -of way, this project is feasible only through assistance, in part, from tax increment financing. The developer was asked for and provided a letter and a pro forma as justification that the developer would not have gone forward without tax increment assistance. The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan: This finding is justified on the grounds that the cost of site and public improvements add to the total redevelopment cost. Historically, these costs in this area have made redevelopment infeasible without tax increment assistance. The site has been predominately vacant for the last few years. The City reasonably determines that no other significant renovation/redevelopment/reuse of similar scope is anticipated on this site without substantially similar assistance being provided to the development. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 60 of 173 14 H1, Attachment 3 Therefore, the City concludes as follows: a. The City's estimate of the amount by which the market value of the entire District will increase without the use of tax increment financing is $0. b. If the proposed development occurs, the total increase in market value will be $5,324,000. c. The present value of tax increments from the District for the maximum duration of the district permitted by the TIF Plan is estimated to be $2,395,919. d. Even if some development other than the proposed development were to occur, the Council finds that no alternative would occur that would produce a market value increase greater than $2,928,081 (the amount in clause b less the amount in clause c) without tax increment assistance. 3. Finding that the TIF Plan for the District conforms to the general plan for the development or redevelopment of the municipality as a whole. The City Council reviewed the TIF Plan and found that the TIF Plan conforms to the general development plan of the City. 4. Finding that the TIF Plan for Tax Increment Financing District No. 1-14 will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of Development District No. 1 by private enterprise. The project to be assisted by the District will result in increased employment in the City and the State of Minnesota, the renovation of substandard properties, increased tax base of the State and add a high-quality development to the City. Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 15 Packet Page Number 61 of 173 H1, Attachment 3 Appendix D: Redevelopment Qualifications for the District Maplewood Economic Development Authority Tax Increment Financing District No. 1-14 Packet Page Number 62 of 173 16 H1, Attachment 3 Report of Inspection Procedures and Results for Determining Qualifications of a Tax Increment Financing District as a Redevelopment District Maplewood Rainbow Foods Redevelopment TIF District Maplewood, Minnesota May 21, 2020 Prepared For the City of Maplewood Prepared by: LHB, Inc. 701 Washington Avenue North, Suite 200 Minneapolis, Minnesota 55401 LHB Project No. 200336 Packet Page Number 63 of 173 H1, Attachment 3 TABLE OF CONTENTS PART 1 — EXECUTIVE SUMMARY............................................................................................................................2 Purposeof Evaluation.......................................................................................................................2 Scopeof Work..................................................................................................................................3 Conclusion........................................................................................................................................3 PART 2 — MINNESOTA STATUTE 469.174, SUBDIVISION 10 REQUIREMENTS...................................................3 A. Coverage Test............................................................................................................................3 B. Condition of Buildings Test.........................................................................................................4 C. Distribution of Substandard Buildings.........................................................................................5 PART 3 — PROCEDURES FOLLOWED.....................................................................................................................5 PART 4 — FINDINGS............................................................. A. Coverage Test ....................................... B. Condition of Building Test ...................... 1. Building Inspection ................... 2. Replacement Cost ................... 3. Code Deficiencies .................... 4. System Condition Deficiencies C. Distribution of Substandard Structures.. ................................................................................. 5 ................................................................................. 5 ................................................................................. 7 .................................................................................7 .................................................................................7 ................................................................................. 7 .................................................................................8 .................................................................................8 PART 5 - TEAM CREDENTIALS..............................................................................................................................10 APPENDIX A Property Condition Assessment Summary Sheet APPENDIX B Building Code, Condition Deficiency and Context Analysis Reports APPENDIX C Building Replacement Cost Reports Code Deficiency Cost Reports Photographs Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Packet Page Number 64 of 173 Page 1 of 10 Final Report H1, Attachment 3 PART 1- EXECUTIVE SUMMARY PURPOSE OF EVALUATION LHB was hired by the City of Maplewood to inspect and evaluate the properties within a Tax Increment Financing Redevelopment District ("TIF District") proposed to be established by the City. The proposed TIF District is located at the northwest corner of Gervais Avenue and White Bear Avenue (Diagram 1). The purpose of LHB's work is to determine whether the proposed TIF District meets the statutory requirements for coverage, and whether two (2) buildings on one (1) parcel, located within the proposed TIF District, meet the qualifications required for a Redevelopment District. Diagram 1 — Proposed TIF District Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 2 of 10 Final Report Packet Page Number 65 of 173 1-111, Attachment 3 SCOPE OF WORK The proposed TIF District consists of one (1) parcel with two (2) buildings. Two (2) buildings were inspected on April 27, 2020. Building Code and Condition Deficiency reports for the buildings that were inspected are located in Appendix B. CONCLUSION After inspecting and evaluating the properties within the proposed TIF District and applying current statutory criteria for a Redevelopment District under Minnesota Statutes, Section 469.174, Subdivision 10, it is our professional opinion that the proposed TIF District qualifies as a Redevelopment District because: • The proposed TIF District has a coverage calculation of 100 percent which is above the 70 percent requirement. • 100 percent of the buildings are structurally substandard which is above the 50 percent requirement. • The substandard buildings are reasonably distributed. The remainder of this report describes our process and findings in detail. PART 2 - MINNESOTA STATUTE 469.174, SUBDIVISION 10 REQUIREMENTS The properties were inspected in accordance with the following requirements under Minnesota Statutes, Section 469.174, Subdivision 10(c), which states: INTERIOR INSPECTION "The municipality may not make such determination [that the building is structurally substandard] without an interior inspection of the property..." EXTERIOR INSPECTION AND OTHER MEANS "An interior inspection of the property is not required, if the municipality finds that (1) the municipality or authority is unable to gain access to the property after using its best efforts to obtain permission from the party that owns or controls the property; and (2) the evidence otherwise supports a reasonable conclusion that the building is structurally substandard." DOCUMENTATION "Written documentation of the findings and reasons why an interior inspection was not conducted must be made and retained under section 469.175, subdivision 3(1)." QUALIFICATION REQUIREMENTS Minnesota Statutes, Section 469.174, Subdivision 10 (a) (1) requires three tests for occupied parcels: A. COVERAGE TEST ..."parcels consisting of 70 percent of the area of the district are occupied by buildings, streets, utilities, or paved or gravel parking lots..." The coverage required by the parcel to be considered occupied is defined under Minnesota Statutes, Section 469.174, Subdivision 10(e), which states: "For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures unless 15 percent of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots, or other similar structures." Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 3 of 10 Final Report Packet Page Number 66 of 173 H1, Attachment 3 B. CONDITION OF BUILDINGS TEST Minnesota Statutes, Section 469.174, Subdivision 10(a) states, "...and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance;" 1. Structurally substandard is defined under Minnesota Statutes, Section 469.174, Subdivision 10(b), which states: "For purposes of this subdivision, `structurally substandard' shall mean containing defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance." a. We do not count energy code deficiencies toward the thresholds required by Minnesota Statutes, Section 469.174, Subdivision 10(b) defined as "structurally substandard", due to concerns expressed by the State of Minnesota Court of Appeals in the WalserAuto Sales, Inc. vs. City of Richfield case filed November 13, 2001. 2. Buildings are not eligible to be considered structurally substandard unless they meet certain additional criteria, as set forth in Subdivision 10(c) which states: "A building is not structurally substandard if it is in compliance with the building code applicable to new buildings or could be modified to satisfy the building code at a cost of less than 15 percent of the cost of constructing a new structure of the same square footage and type on the site. The municipality may find that a building is not disqualified as structurally substandard under the preceding sentence on the basis of reasonably available evidence, such as the size, type, and age of the building, the average cost of plumbing, electrical, or structural repairs, or other similar reliable evidence." "Items of evidence that support such a conclusion [that the building is not disqualified] include recent fire or police inspections, on-site property tax appraisals or housing inspections, exterior evidence of deterioration, or other similar reliable evidence." LHB counts energy code deficiencies toward the 15 percent code threshold required by Minnesota Statutes, Section 469.174, Subdivision 10(c)) for the following reasons: • The Minnesota energy code is one of ten building code areas highlighted by the Minnesota Department of Labor and Industry website where minimum construction standards are required by law. • Chapter 13 of the 2015 Minnesota Building Code states, "Buildings shall be designed and constructed in accordance with the International Energy Conservation Code." Furthermore, Minnesota Rules, Chapter 1305.0021 Subpart 9 states, "References to the International Energy Conservation Code in this code mean the Minnesota Energy Code..." • The Senior Building Code Representative for the Construction Codes and Licensing Division of the Minnesota Department of Labor and Industry confirmed that the Minnesota Energy Code is being enforced throughout the State of Minnesota. • In a January 2002 report to the Minnesota Legislature, the Management Analysis Division of the Minnesota Department of Administration confirmed that the construction cost of new buildings complying with the Minnesota Energy Code is higher than buildings built prior to the enactment of the code. • Proper TIF analysis requires a comparison between the replacement value of a new building built under current code standards with the repairs that would be necessary to bring the existing building up to current code standards. In order for an equal comparison to be made, all applicable code chapters should be applied to both scenarios. Since current construction estimating software automatically applies the construction cost of complying with the Minnesota Energy Code, energy code deficiencies should also be identified in the existing structures. Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 4 of 10 Final Report Packet Page Number 67 of 173 H1, Attachment 3 C. DISTRIBUTION OF SUBSTANDARD BUILDINGS Minnesota Statutes, Section 469.174, Subdivision 10, defines a Redevelopment District and requires one or more of the following conditions, "reasonably distributed throughout the district." (1) "Parcels consisting of 70 percent of the area of the district are occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance; (2) the property consists of vacant, unused, underused, inappropriately used, or infrequently used rail yards, rail storage facilities, or excessive or vacated railroad rights-of-way; (3) tank facilities, or property whose immediately previous use was for tank facilities..." Our interpretation of the distribution requirement is that the substandard buildings must be reasonably distributed throughout the district as compared to the location of all buildings in the district. For example, if all of the buildings in a district are located on one half of the area of the district, with the other half occupied by parking lots (meeting the required 70 percent coverage for the district), we would evaluate the distribution of the substandard buildings compared with only the half of the district where the buildings are located. If all of the buildings in a district are located evenly throughout the entire area of the district, the substandard buildings must be reasonably distributed throughout the entire area of the district. We believe this is consistent with the opinion expressed by the State of Minnesota Court of Appeals in the WalserAuto Sales, Inc. vs. City of Richfield case filed November 13, 2001. PART 3 - PROCEDURES FOLLOWED LHB inspected two (2) of the two (2) buildings during the day of April 27, 2020. PART 4 - FINDINGS A. COVERAGE TEST 1. The total square foot area of the parcel in the proposed TIF District was obtained from City records, GIS mapping and site verification. 2. The total square foot area of buildings and site improvements on the parcels in the proposed TIF District was obtained from City records, GIS mapping and site verification. 3. The percentage of coverage for each parcel in the proposed TIF District was computed to determine if the 15 percent minimum requirement was met. The total square footage of parcels meeting the 15 percent requirement was divided into the total square footage of the entire district to determine if the 70 percent requirement was met. Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 5 of 10 Final Report Packet Page Number 68 of 173 H1, Attachment 3 FINDING The proposed TIF District met the coverage test under Minnesota Statutes, Section 469.174, Subdivision 10(e), which resulted in parcels consisting of 100 percent of the area of the proposed TIF District being occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures (Diagram 2). This exceeds the 70 percent area coverage requirement for the proposed TIF District under Minnesota Statutes, Section 469.174, Subdivision (a) (1). u'"-Y--x-•i A^. i �! yl tlT' �•�,� � y�AL,�� ar •.� "u a q'Y Y &�' ��qv ��N6 t � yrs y �r r � M , 1 w. 10 i •fir +i «MI � M ar . P— v AL �.. f. �.. h g �m w 4e W- W P v „r. Diagram 2 — Coverage Diagram Shaded area depicts a parcel more than 15 percent occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 6 of 10 Final Report Packet Page Number 69 of 173 H1, Attachment 3 B. CONDITION OF BUILDING TEST 1. BUILDING INSPECTION The first step in the evaluation process is the building inspection. After an initial walk-thru, the inspector makes a judgment whether or not a building "appears" to have enough defects or deficiencies of sufficient total significance to justify substantial renovation or clearance. If it does, the inspector documents with notes and photographs code and non -code deficiencies in the building. 2. REPLACEMENT COST The second step in evaluating a building to determine if it is substandard to a degree requiring substantial renovation or clearance is to determine its replacement cost. This is the cost of constructing a new structure of the same square footage and type on site. Replacement costs were researched using R.S. Means Cost Works square foot models for 2020. A replacement cost was calculated by first establishing building use (office, retail, residential, etc.), building construction type (wood, concrete, masonry, etc.), and building size to obtain the appropriate median replacement cost, which factors in the costs of construction in Maplewood, Minnesota. Replacement cost includes labor, materials, and the contractor's overhead and profit. Replacement costs do not include architectural fees, legal fees or other "soft" costs not directly related to construction activities. Replacement cost for each building is tabulated in Appendix A. CODE DEFICIENCIES The next step in evaluating a building is to determine what code deficiencies exist with respect to such building. Code deficiencies are those conditions for a building which are not in compliance with current building codes applicable to new buildings in the State of Minnesota. Minnesota Statutes, Section 469.174, Subdivision 10(c), specifically provides that a building cannot be considered structurally substandard if its code deficiencies are not at least 15 percent of the replacement cost of the building. As a result, it was necessary to determine the extent of code deficiencies for each building in the proposed TIF District. The evaluation was made by reviewing all available information with respect to such buildings contained in City Building Inspection records and making interior and exterior inspections of the buildings. LHB utilizes the current Minnesota State Building Code as the official code for our evaluations. The Minnesota State Building Code is actually a series of provisional codes written specifically for Minnesota only requirements, adoption of several international codes, and amendments to the adopted international codes. After identifying the code deficiencies in each building, we used R.S. Means Cost Works 2020; Unit and Assembly Costs to determine the cost of correcting the identified deficiencies. We were then able to compare the correction costs with the replacement cost of each building to determine if the costs for correcting code deficiencies meet the required 15 percent threshold. FINDING Two (2) out of two (2) buildings (100 percent) in the proposed TIF District contained code deficiencies exceeding the 15 percent threshold required by Minnesota Statutes, Section 469.174, Subdivision 10(c). Building Code, Condition Deficiency and Context Analysis reports for the buildings in the proposed TIF District can be found in Appendix B of this report. Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 7 of 10 Final Report Packet Page Number 70 of 173 H1, Attachment 3 4. SYSTEM CONDITION DEFICIENCIES If a building meets the minimum code deficiency threshold under Minnesota Statutes, Section 469.174, Subdivision 10(c), then in order for such building to be "structurally substandard" under Minnesota Statutes, Section 469.174, Subdivision 10(b), the building's defects or deficiencies should be of sufficient total significance to justify "substantial renovation or clearance." Based on this definition, LHB re-evaluated each of the buildings that met the code deficiency threshold under Minnesota Statutes, Section 469.174, Subdivision 10(c), to determine if the total deficiencies warranted "substantial renovation or clearance" based on the criteria we outlined above. System condition deficiencies are a measurement of defects or substantial deterioration in site elements, structure, exterior envelope, mechanical and electrical components, fire protection and emergency systems, interior partitions, ceilings, floors and doors. The evaluation of system condition deficiencies was made by reviewing all available information contained in City records, and making interior and exterior inspections of the buildings. LHB only identified system condition deficiencies that were visible upon our inspection of the building or contained in City records. We did not consider the amount of "service life" used up for a particular component unless it was an obvious part of that component's deficiencies. After identifying the system condition deficiencies in each building, we used our professional judgment to determine if the list of defects or deficiencies is of sufficient total significance to justify "substantial renovation or clearance." FINDING In our professional opinion, two (2) out of two (2) buildings (100 percent) in the proposed TIF District are structurally substandard to a degree requiring substantial renovation or clearance, because of defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance. This exceeds the 50 percent requirement of Subdivision 10a(1). C. DISTRIBUTION OF SUBSTANDARD STRUCTURES Much of this report has focused on the condition of individual buildings as they relate to requirements identified by Minnesota Statutes, Section 469.174, Subdivision 10. It is also important to look at the distribution of substandard buildings throughout the geographic area of the proposed TIF District (Diagram 3). Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 8 of 10 Final Report Packet Page Number 71 of 173 H1, Attachment 3 FINDING The parcels with substandard buildings are reasonably distributed compared to all parcels that contain buildings. Diagram 3 — Substandard Buildings Shaded green area depicts parcels with buildings. Shaded orange area depicts substandard buildings. Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 9 of 10 Final Report Packet Page Number 72 of 173 H1, Attachment 3 PART 5 - TEAM CREDENTIALS Michael A. Fischer, AIA, LEED AP - Project Principal/TIF Analyst Michael has 32 years of experience as project principal, project manager, project designer and project architect on planning, urban design, educational, commercial and governmental projects. He has become an expert on Tax Increment Finance District analysis assisting over 100 cities with strategic planning for TIF Districts. He is an Architectural Principal at LHB and currently leads the Minneapolis office. Michael completed a two-year Bush Fellowship, studying at MIT and Harvard in 1999, earning Masters degrees in City Planning and Real Estate Development from MIT. He has served on more than 50 committees, boards and community task forces, including a term as a City Council President and as Chair of a Metropolitan Planning Organization. Most recently, he served as Chair of the Edina, Minnesota planning commission and is currently a member of the Edina city council. Michael has also managed and designed several award-winning architectural projects, and was one of four architects in the Country to receive the AIA Young Architects Citation in 1997. Philip Waugh — Project Manager/TIF Analyst Philip is a project manager with 13 years of experience in historic preservation, building investigations, material research, and construction methods. He previously worked as a historic preservationist and also served as the preservation specialist at the St. Paul Heritage Preservation Commission. Currently, Phil sits on the Board of Directors for the Preservation Alliance of Minnesota. His current responsibilities include project management of historic preservation projects, performing building condition surveys and analysis, TIF analysis, writing preservation specifications, historic design reviews, writing Historic Preservation Tax Credit applications, preservation planning, and grant writing. Phil Fisher— Inspector For 35 years, Phil Fisher worked in the field of Building Operations in Minnesota including White Bear Lake Area Schools. At the University of Minnesota he earned his Bachelor of Science in Industrial Technology. He is a Certified Playground Safety Inspector, Certified Plant Engineer, and is trained in Minnesota Enterprise Real Properties (MERP) Facility Condition Assessment (FCA). His FCA training was recently applied to the Minnesota Department of Natural Resources Facilities Condition Assessment project involving over 2,000 buildings. W\20Proj\200336\300 Design\Reports\Final Report\200336 Maplewood Rainbow Foods Redevelopment TIF Report.docx APPENDICES APPENDIX A Property Condition Assessment Summary Sheet APPENDIX B Building Code and Condition Deficiencies Reports APPENDIX C Building Replacement Cost Reports Code Deficiency Cost Reports Photographs Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Page 10 of 10 Final Report Packet Page Number 73 of 173 APPENDIX Property Condition Assessment Summary Sheet Packet Page Number 74 of 173 H1, Attachment 3 CD J H],Attachment 3 ( { 200 - E \ CL } o k ! Q - ca [ }_ ) - - 7 - $ ) - o \ \ LL- } - 2 / IS < _ o - / _ 0 \ \) 2 © - , < - :} E ƒ F- \ = 2 Packet Page Num«rft G]73 APPENDIX B Building Code, Condition Deficiency and Context Analysis Reports Packet Page Number 76 of 173 H1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Building Code, Condition Deficiency and Context Analysis Report Map No. & Building Name: Address: Parcel ID: Inspection Date(s) & Time(s): Inspection Type: Parcel A Building 1 2501 White Bear Ave N, Maplewood, MN 55109 112922230008 April 27, 2020 1:00 PM Interior and Exterior H1, Attachment 3 Former Rainbow Grocery Store Summary of Deficiencies: It is our professional opinion that this building is Substandard because: Substantial renovation is required to correct Conditions found. Building Code deficiencies total more than 15% of replacement cost, NOT including energy code deficiencies. Estimated Replacement Cost: Estimated Cost to Correct Building Code Deficiencies: Percentage of Replacement Cost for Building Code Deficiencies: Defects in Structural Elements 1. None observed. Combination of Deficiencies 1. Essential Utilities and Facilities a. Staff breakroom sink is not ADA code -compliant. b. Access to the mezzanine is not ADA code -compliant. 2. Light and Ventilation a. HVAC system is not code -compliant. b. Electrical wiring is not code -compliant. Fire Protection/Adequate Egress a. Thresholds do not comply with code for maximum height. b. Glass doors do not have code -compliant 10 -inch kick plates. c. Smoke detectors do not comply with code. d. The building sprinkler system does not comply with code. e. Emergency notification system does not comply with code. f. Floor tile is damaged, creating an impediment to emergency egress, which is contrary to code. g. Emergency lighting does not comply with code. $4,697,866 $1,211,660 25.79% Maplewood Rainbow Foods Redevelopment TIF District Page 1 of 2 Building Report LHB Project No. 200336 Building 1 — Former Rainbow Foods Grocery Store Packet Page Number 77 of 173 H1, Attachment 3 4. Layout and Condition of Interior Partitions/Materials a. Ceiling tile is water stained from roofing leaks. b. Ceiling tile is missing/damaged and should be replaced. c. Interior walls should be repaired/repainted. d. Mold is present. 5. Exterior Construction a. Concrete block is failing, allowing for water intrusion, contrary to code. b. Mortar is failing, allowing for water intrusion, contrary to code. c. Caulking is failing, allowing for water intrusion, contrary to code. d. Roofing material has failed, allowing for water intrusion, contrary to code. Description of Code Deficiencies 1. Staff break room is not ADA code -compliant. 2. Access to the mezzanine is not ADA code -compliant. 3. The HVAC system is not code -compliant. 4. Thresholds are not code -compliant. 5. Glass doors are not code -compliant. 6. The building sprinkler is not code -compliant. 7. The emergency notification system is not code -compliant. 8. Smoke detectors are not code -compliant. 9. Floor tile is damaged, creating an impediment to emergency egress, contrary to code. 10. Emergency lighting is not code -compliant. 11. Damaged exterior concrete blocks and mortar should be repaired/replaced to prevent water intrusion per code. 12. Failed caulking should be replaced to prevent water intrusion per code. 13. Failed roofing material should be replaced to prevent water intrusion per code. Overview of Deficiencies This one-story grocery store is currently vacant. Exterior block and mortar are failing, allowing for water intrusion, contrary to code. Exterior block work should be repainted. The roofing system is failing, allowing for water intrusion, contrary to code. Exterior caulking has failed, allowing for water intrusion, contrary to code. The HVAC system is not code -compliant. Thresholds are not code -compliant. Interior walls should be repaired/repainted. Stained and missing ceiling tile should be replaced. Life safety systems do not fully comply with code. Damaged floor tile should be replaced to comply with emergency egress code. M:\20Proj\200336\300 Design\Reports\Building Reports\2501 White Bear Ave N Rainbow Grocery\2501 White Bear Ave N Rainbow Grocery Store Building Report.docx Maplewood Rainbow Foods Redevelopment TIF District Page 2 of 2 Building Report LHB Project No. 200336 Building 1 — Former Rainbow Foods Grocery Store Packet Page Number 78 of 173 Maplewood Rainbow Foods Redevelopment TIF District Building Code, Condition Deficiency and Context Analysis Report Parcel No. & Building Name: Address and Parcel ID: Parcel ID: Inspection Date(s) & Time(s): Inspection Type: Parcel A Building 2 2501 White Bear Ave N, Maplewood, MN 55109 112922230008 April 27, 2020 1:30 PM Interior and Exterior H1, Attachment 3 Strip Mall Summary of Deficiencies: It is our professional opinion that this building is Substandard because: Substantial renovation is required to correct Conditions found. Building Code deficiencies total more than 15% of replacement cost, NOT including energy code deficiencies. Estimated Replacement Cost: Estimated Cost to Correct Building Code Deficiencies: Percentage of Replacement Cost for Building Code Deficiencies: Defects in Structural Elements 1. None observed. Combination of Deficiencies 1. Essential Utilities and Facilities a. Staff breakroom does not comply with accessibility code. b. Restroom partitions do not comply with accessibility code. 2. Light and Ventilation a. HVAC system is not code compliant. b. Water heater is damaged. Fire Protection/Adequate Egress a. Glass doors do not have code required kick -plates. b. Thresholds do not comply with code for maximum height. c. Floor tile is damaged/missing, creating an impediment to emergency egress, which is contrary to code. d. Emergency notification system is not code compliant. e. Smoke detectors do not comply with code. f. Emergency lighting does not comply with code. g. Building sprinkler system is not fully code compliant. Maplewood Rainbow Foods Redevelopment TIF District Page 1 of 2 LHB Project No. 200336 $5,223,398 $1,089,005 20.85% Building Report Building 2 — Strip Mall Packet Page Number 79 of 173 H1, Attachment 3 4. Layout and Condition of Interior Partitions/Materials a. Interior walls should be repaired/repainted. b. Ceiling tile is stained from roof leaks. c. Mold is present in the walk-in coolers. Exterior Construction a. Sidewalks are damaged and should be repaired/replaced. b. Windows are failing, allowing for water intrusion, contrary to code. c. Concrete block is cracked/damaged allowing for water intrusion, contrary to code. d. Caulking has failed, allowing for water intrusion, contrary to code. e. Roofing material has failed, allowing for water intrusion, contrary to code. f. Stone veneer is falling off the exterior wall. g. Exterior walls should be repainted. h. Exterior metal doors are failing, allowing for water intrusion, contrary to code. i. Gas meters are not properly protected per code. Description of Code Deficiencies 1. Staff breakroom should be modified to comply with accessibility code. 2. Restroom partitions are not properly spaced for accessibility code. 3. The HVAC system is not code compliant. 4. Glass doors do not have code required 10 -inch kick plates. 5. Thresholds are not code compliant for maximum height. 6. Damaged floor tile should be repaired/replaced to create an unimpeded means for emergency egress per code. 7. Smoke detectors do not comply with code. 8. Emergency notification system does not comply with code. 9. Emergency lighting is not code compliant. 10. Building sprinkler system is not fully code compliant. 11. Windows are failing, allowing for water intrusion, contrary to code. 12. Cracked/damaged concrete block should be repaired/replaced to prevent water intrusion per code. 13. Failed caulking should be replaced to prevent water intrusion per code. 14. Failing exterior metal doors should be repaired/replaced to prevent water intrusion per code. 15. Gas meters should be protected per code. 16. Roofing material has failed, allowing for water intrusion, contrary to code. Overview of Deficiencies This strip mall is currently partially occupied. The exterior concrete block and mortar is failing, allowing for water intrusion, contrary to code. The roofing material has failed, allowing for water intrusion, contrary to code. Windows are failing, allowing for water intrusion, contrary to code. Exterior block work should be repainted. Exterior metal doors are failing, allowing for water intrusion, contrary to code. Glass doors do not have code required 10 -inch kick plates. Thresholds do not comply with code. Life safety systems do not comply with code. Interior walls should be repaired/repainted. Floor tile is damaged and should be repaired/replaced to create a code compliant means for emergency egress. Gas meters should be protected per code. M:\20Proj\200336\300 Design\Reports\Building Reports\2501 White Bear Ave N Strip Mall\2501 White Bear Ave N Strip Mall Building Report.docx Maplewood Rainbow Foods Redevelopment TIF District Page 2 of 2 Building Report LHB Project No. 200336 Building 2 — Strip Mall Packet Page Number 80 of 173 APPENDIX C Building Replacement Cost Reports Code Deficiency Cost Reports Photographs H1, Attachment 3 Packet Page Number 81 of 173 Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report Building Type: Location: Story Count: Story Height (L.F.): Floor Area (S.F.): Labor Type: Basement Included Square Foot Cost Estimate Report Rainbow Foods Building u Grocery Store,1 Story with Decorative Concrete Block / Steel Joists 1-11, Attachment 3 Date: 4/29/2020 MAPLEWOOD, MN 1 1 "a 21 Foot: $83.89 significantly. Building Cost: 56000 OPN No Data Release: Year 2019 Costs are derived from a building model with basic components. Cost Per Square Scope differences and market conditions can cause costs to vary Foot: $83.89 significantly. Building Cost: $4,697,866.45 % of Total Cost Per S.F. Cost A1010 Substructure Standard Foundations $2.93 $163,847.75 A10101051560 Foundation wall, CIP, 4' wall height, direct chute, .148 CY/LF, 7.2 $1.65 $92,121.15 PLF, 12" thick A10101102500 Strip footing, concrete, reinforced, load 5.1 KLF, soil bearing capacity $0.81 $45,461.68 3 KSF, 12" deep x 24" wide A10102107250 Spread footings, 3000 PSI concrete, load 75K, soil bearing capacity 3 $0.47 $26,264.92 KSF, 5' - 6" square x 13" deep A1030 Slab on Grade $5.62 $314,796.16 A10301202240 Slab on grade, 4" thick, non industrial, reinforced $5.62 $314,796.16 A2010 Basement Excavation $0.30 $17,070.48 A20101106911 Excavate and fill, 100,000 SF, 4' deep, sand, gravel, or common $0.30 $17,070.48 earth, on site storage B1010 Floor Construction $0.46 $25,658.73 B10107203550 Fireproofing, gypsum board, fire rated, 1 layer, 1/2" thick, 14" steel $0.46 $25,658.73 column, 2 hour rating, 18 PLF B1020 Roof Construction $10.29 $575,965.04 B10201124500 Roof, steel joists, beams, 1.5" 22 ga metal deck, on columns, 30'x30' $8.88 $497,193.20 bay, 28" deep, 40 PSF superimposed load, 62 PSF total load Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Packet Page Number 82 of 173 Page 1 of 4 Replacement Cost Report Building 1 - Former Rainbow Foods Grocery H1, Attachment 3 810201124600 Roof, steel joists, beams, 1.5" 22 ga metal deck, on columns, 30'x30' $1.41 $78,771.84 bay, 28" deep, 40 PSF superimposed load, 62 PSF total load, add for column B2010 Exterior Walls $7.41 $415,145.12 820101155450 Concrete block (CMU) wall, split rib, 8 ribs, hollow, regular weight, $7.41 $415,145.12 8x8x16, reinforced, vertical #5@16", grouted B2020 Exterior Windows $2.91 $163,125.16 820202101450 Aluminum flush tube frame, for 1/4"glass, 1-3/4" x 4-1/2", 5'x6' $1.52 $85,150.07 opening, 1 intermediate horizontal 820202202300 Glazing panel, plate glass, 3/8" thick, tinted $1.39 $77,975.09 B2030 Exterior Doors $0.45 $25,475.99 820301105850 Doors, stainless steel & glass, balanced, standard, premium, 3'-0" x 7'- $0.36 $19,880.92 0" opening 820302203450 Door, steel 18 gauge, hollow metal, 1 door with frame, no label, 3'-0" $0.10 $5,595.07 x 7'-0" opening B3010 Roof Coverings $5.55 $311,029.26 * 830101203300 Roofing, single ply membrane, EPDM, 60 mils, fully adhered $2.56 $143,360.00 830103203090 Insulation, rigid, roof deck, composite with 2" EPS, 1" perlite $2.19 $122,517.92 830104201400 Roof edges, aluminum, duranodic, .050" thick, 6" face $0.56 $31,629.40 830106305100 Gravel stop, aluminum, extruded, 4", mill finish, .050" thick $0.24 $13,521.94 B3020 Roof Openings $0.15 $8,232.29 830202100300 Roof hatch, with curb, 1" fiberglass insulation, 2'-6" x 3'-0", galvanized $0.04 $2,422.10 steel, 165 lbs 830202102100 Smoke hatch, unlabeled, galvanized, 2'-6" x 3', not incl hand winch $0.10 $5,810.19 operator C1010 Partitions $3.01 $168,620.16 C10101265800 Metal partition, 5/8"fire rated gypsum board face, 1/4" sound $1.10 $61,824.84 deadening gypsum board, 2-1/2" @ 24", same opposite face, no insulation C10107101001 1/2" fire rated gypsum board, taped & finished, painted on metal $1.91 $106,795.32 furring C1020 Interior Doors $1.99 $111,626.57 C10201022600 Door, single leaf, kd steel frame, hollow metal, commercial quality, $1.99 $111,626.57 flush, 3'-0" x 7'-0" x 1-3/8" C3010 Wall Finishes $0.30 $16,679.23 C30102300140 Painting, interior on plaster and drywall, walls & ceilings, roller work, $0.30 $16,679.23 primer & 2 coats C3020 Floor Finishes $3.43 $192,200.00 * C30204101640 Vinyl tile, maximum $3.21 $180,000.00 • C30204101740 Tile, porcelain type, minimum $0.22 $12,200.00 C3030 Ceiling Finishes $0.08 $4,290.00 C30302105800 Acoustic ceilings, 5/8" fiberglass board, 24" x 48" tile, tee grid, $0.08 $4,290.00 suspended support Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report LHB Project No. 200336 Page 2 of 4 Building 1 - Former Rainbow Foods Grocery Packet Page Number 83 of 173 1-11, Attachment 3 D1010 Elevators and Lifts $1.26 $70,318.40 D10101101600 Hydraulic, passenger elevator, 2000 Ib, 2 floors, 100 FPM $1.26 $70,318.40 D2010 Plumbing Fixtures $1.86 $104,158.57 D20101102080 Water closet, vitreous china, bowl only with flush valve, wall hung $1.23 $68,624.45 D20102102000 Urinal, vitreous china, wall hung $0.06 $3,604.53 D20103101560 Lavatory w/trim, vanity top, PE on Cl, 20" x 18" $0.18 $10,155.22 D20104404340 Service sink w/trim, PE on Cl,wall hung w/rim guard, 24" x 20" $0.24 $13,163.65 D20108201880 Water cooler, electric, wall hung, dual height, 14.3 GPH $0.15 $8,610.72 D2020 Domestic Water Distribution $0.44 $24,403.37 D20202502220 Gas fired water heater, commercial, 100< F rise, 500 MBH input, 480 $0.44 $24,403.37 GPH D2040 Rain Water Drainage $0.94 $52,860.44 D20402104360 Roof drain, Cl, soil,single hub, 6" diam, 10' high $0.53 $29,751.33 D20402104400 Roof drain, Cl, soil,single hub, 6" diam, for each additional foot add $0.41 $23,109.11 D3050 Terminal & Package Units $8.71 $487,830.56 D30501502560 Rooftop, single zone, air conditioner, department stores, 10,000 SF, $8.71 $487,830.56 29.17 ton D4010 Sprinklers $2.73 $152,706.40 D40104100640 Wet pipe sprinkler systems, steel, light hazard, 1 floor, 50,000 SF $2.73 $152,706.40 D4020 Standpipes $0.29 $16,476.00 D40203101580 Wet standpipe risers, class III, steel, black, sch 40, 6" diam pipe, 1 $0.14 $7,865.54 floor D40203101600 Wet standpipe risers, class III, steel, black, sch 40, 6" diam pipe, $0.15 $8,610.46 additional floors D5010 Electrical Service/Distribution $1.49 $83,367.91 D50101200480 Overhead service installation, includes breakers, metering, 20' conduit $0.42 $23,356.25 & wire, 3 phase, 4 wire, 120/208 V, 1200 A D50102300480 Feeder installation 600 V, including RGS conduit and XHHW wire, $0.55 $30,839.60 1200 A D50102400320 Switchgear installation, incl switchboard, panels & circuit breaker, $0.52 $29,172.06 120/208 V, 3 phase, 1200 A D5020 Lighting and Branch Wiring $9.07 $507,652.58 D50201100240 Receptacles incl plate, box, conduit, wire, 2.5 per 1000 SF, .3 W per $1.37 $76,978.28 SF, with transformer D50201350200 Miscellaneous power, to .5 watts $0.15 $8,676.08 D50201400240 Central air conditioning power, 3 watts $0.71 $39,906.72 D50202100520 Fluorescent fixtures recess mounted in ceiling, 1.6 watt per SF, 40 $6.82 $382,091.50 FC, 10 fixtures @32watt per 1000 SF D5030 Communications and Security $1.28 $71,565.09 Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Packet Page Number 84 of 173 Page 3 of 4 Replacement Cost Report Building 1 - Former Rainbow Foods Grocery D50309100456 D50309100462 D50309200102 E1090 Communication and alarm systems, fire detection, addressable, 100 detectors, includes outlets, boxes, conduit and wire Fire alarm command center, addressable with voice, excl. wire & conduit Internet wiring, 2 data/voice outlets per 1000 S.F. Equipment & Furnishings Other Equipment Special Construction SubTotal Contractor Fees (General Conditions,Overhead,Profit) Architectural Fees User Fees 100% 15.0% 0.0% 0.0% H1, Attachment 3 $0.71 $39,815.03 $0.12 $6,496.48 $0.45 $25,253.58 $0.00 $0.00 $72.95 $4,085,101.26 $10.94 $612,765.19 $0.00 $0.00 $0.00 $0.00 Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report LHB Project No. 200336 Page 4 of 4 Building 1 - Former Rainbow Foods Grocery Packet Page Number 85 of 173 Maplewood Rainbow Foods Redevelopment TIF District Code Deficiency Cost Report Parcel A Building 1 - 2501 White Bear Ave N, Maplewood, MN 55109 - PID 112922230008 Former Rainbow Grocery Store Accessibility Items Staff Breakroom Modify staff break room to comply with code Mezzanine Create code compliant access to mezzanine Structural Elements Exiting Thresholds Modify thresholds to comply with code Floor Tile Replace damaged floor tile to create an unimpeded means of egress per code Glass Doors Install code required door kicks Fire Protection Smoke Detectors Install code compliant smoke detectors Emergency Notification System Install code compliant emergency notification system Building Sprinkler System Modify building sprinkler system to comply with code Emergency Lighting System Install code compliant emergency lighting system Exterior Construction Concrete Block Repair/replace damage concrete block to prevent water intrusion per code Caulking H1, Attachment 3 $ 1,500.00 EA 1 $ 1,500.00 $ 1.26 SF 56,000 $ 70,560.00 $ 500.00 EA 4 $ 2,000.00 $ 1.15 SF 56,000 $ 64,400.00 $ 100.00 EA 8 $ 800.00 $ 0.71 SF 56,000 $ 39,760.00 $ 0.12 SF 56,000 $ 6,720.00 $ 1.73 SF 56,000 $ 96,880.00 $ 0.18 SF 56,000 $ 10,080.00 $ 1.85 SF 56,000 $ 103,600.00 Maplewood Rainbow Foods Redevelopment TIF District Code Deficiency Cost Report LHB Project No. 200336 Page 1 of 2 Building 1 - Former Rainbow Foods Grocery Store Packet Page Number 86 of 173 H1, Attachment 3 Remove/replace failed caulking to prevent water intrusion per code $ 0.05 SF 56,000 $ 2,800.00 Roof Construction Roofing Material Remove failed roofing material Install roofing material to prevent water intrusion per code Mechanical- Electrical Mechanical Install code compliant HVAC system $ 0.25 SF 56,000 $ 14,000.00 $ 5.55 SF 56,000 $ 310,800.00 $ 8.71 SF 56,000 $ 487,760.00 Total Code Improvements $ 1,211,660 Maplewood Rainbow Foods Redevelopment TIF District Code Deficiency Cost Report LHB Project No. 200336 Page 2 of 2 Building 1 - Former Rainbow Foods Grocery Store Packet Page Number 87 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store F _ 2020-04-2712-47-02.j pg 20200427_124916.jpg 20200427_124932.jpg 20200427_124937.jpg 20200427_124959.jpg Packet Page Number 88 of 173 20200427_125011.jpg r 20200427_124919.jpg q 1, 20200427_124943.jpg r 20200427_125017.jpg Page 1 of 11 H 1, Attachment 3 20200427_124929.jpg 20200427_124949.jpg 20200427_125028.jpg Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store mr �. P 20200427_125045.jpg 20200427_125053.jpg 20200427_125055.jpg 20200427_125106.jpg H 1, Attachment 3 n jltrr 20200427_125118.jpg 20200427_125124.jpg 20200427_125209.jpg 20200427_125223.jpg 20200427_125143.jpg I 20200427_125150.jpg • 20200427_125227.jpg Page 2 of 11 20200427_125232.jpg Packet Page Number 89 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427125236.jpg 20200427125240.jpg 20200427125252.jpg 20200427125259.jpg 20200427125301.jpg 20200427125310.jpg 20200427125407.jpg Packet Page Number 90 of 173 A 20200427125411.jpg 20200427125421.jpg 20200427125424.jpg HII, Attachment 3 20200427125257.jpg 20200427125343.jpg Page 3 of 11 H 1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427_125429.jpg 20200427_125453.jpg 20200427_125434.jpg I 20200427_125500.jpg 20200427_125438.jpg 20200427_125445.jpg 20200427_125509.jpg 20200427_125511.jpg 20200427_125524.jpg Page 4 of 11 20200427_125554.jpg Packet Page Number 91 of 173 H 1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427_125652.jpg 20200427_125708.jpg 20200427_125733.jpg 20200427_125803.jpg 20200427_125811.jpg 20200427_125821.jpg 20200427_125835.jpg Packet Page Number 92 of 173 20200427_125849.jpg 20200427_125851.jpg 20200427_125852.jpg Page 5 of 11 7. 20200427_125626.jpg 20200427_125636.jpg 20200427_125652.jpg 20200427_125708.jpg 20200427_125733.jpg 20200427_125803.jpg 20200427_125811.jpg 20200427_125821.jpg 20200427_125835.jpg Packet Page Number 92 of 173 20200427_125849.jpg 20200427_125851.jpg 20200427_125852.jpg Page 5 of 11 H 1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store t 20200427_125906.jpg 20200427_125917.jpg 20200427_125940.jpg 20200427_130007.jpg 20200427_130054.jpg 20200427_130109.jpg 20200427_130129.jpg 20200427_130135.jpg 20200427_130148.jpg 20200427_130210.jpg 20200427_130215.jpg Page 6 of 11 20200427_130220.jpg Packet Page Number 93 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427_130234.jpg 20200427_130241.jpg 20200427_130247.jpg --r 20200427_130340.jpg 20200427_130342.jpg 20200427_130353.jpg 20200427_130430.jpg Packet Page Number 94 of 173 20200427_130443.jpg 20200427_130551.jpg Page 7 of 11 H 1, Attachment 3 20200427_130318.jpg 20200427_130401.jpg 20200427_130554.jpg Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427_130609.jpg 20200427_130621.jpg 20200427_130641.jpg 20200427_130727.jpg 20200427_130732.jpg 20200427_130736.jpg 20200427_130808.jpg 20200427_130810.jpg 20200427_130819.jpg Page 8 of 11 H 1, Attachment 3 Li 20200427_130710.jpg 20200427_130752.jpg h 20200427_130830.jpg Packet Page Number 95 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427_130831.jpg 20200427_130838.jpg H 1, Attachment 3 20200427_130915.jpg 20200427_131017.jpg 20200427_131019.jpg 20200427_131031.jpg Packet Page Number 96 of 173 20200427_131120.jpg 20200427_131037.jpg 20200427_131125.jpg Page 9 of 11 s 1:V- 20200427_131137.jpg Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 6m 20200427_131156.jpg H1, Attachment 3 20200427_131207.jpg 20200427_131248.jpg 20200427_131251.jpg 20200427_131302.jpg �, f0 20200427_131310.jpg 20200427_131322.jpg 20200427_131326.jpg 20200427_131328.jpg 20200427_131330.jpg 20200427_131332.jpg Page 10 of 11 20200427_131335.jpg Packet Page Number 97 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 1 - Former Rainbow Foods Grocery Store 20200427_131343.jpg 1 20200427_131412.jpg 20200427_131415.jpg 20200427_132646.jpg ay 20200427_132735.jpg Packet Page Number 98 of 173 20200427_132651.jpg 20200427_132653.jpg Page 11 of 11 H 1, Attachment 3 iiAi, 20200427_132642.1ipg 0. 4 r 20200427_132725.jpg Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report IR5M�risd7taSquare Foot Cost Estimate Report &W -t ru'l-11101F H Estimate Name: Strip Mall Building Type: Location: Story Count: Story Height (L.F.): Floor Area (S.F.): Labor Type: Basement Included Data Release: Foot: Building Cost: Store, 1 Story with Decorative Concrete Block / Steel Joists 1-11, Attachment 3 Date: 5/4/2020 MAPLEWOOD, MN 1 s 16 .� 585004 OPN P t� •� No —. r— _ Year 2020 Quarter 1 Costs are derived from a building model with basic components. $89.29 Scope differences and market conditions can cause costs to vary significantly. $5,223,398.51 Packet Page Number 99 of 173 % of Total Cost Per S.F. Cost A1010 Standard Foundations $4.13 $241,487.24 A10101051560 Foundation wall, CIP, 4' wall height, direct chute, .148 CY/LF, $2.41 $141,194.40 7.2 PLF, 12" thick A10101102500 Strip footing, concrete, reinforced, load 5.1 KLF, soil bearing $1.21 $70,794.48 capacity 3 KSF, 12" deep x 24" wide A10102107250 Spread footings, 3000 PSI concrete, load 75K, soil bearing $0.50 $29,498.36 capacity 3 KSF, 5' - 6" square x 13" deep A1030 Slab on Grade $5.98 $349,843.46 A10301202240 Slab on grade, 4" thick, non industrial, reinforced $5.98 $349,843.46 A2010 Basement Excavation $0.33 $19,289.21 A20101106911 Excavate and fill, 100,000 SF, 4' deep, sand, gravel, or common $0.33 $19,289.21 earth, on site storage B1010 Floor Construction $0.48 $27,998.99 B10107203550 Fireproofing, gypsum board, fire rated, 1 layer, 1/2" thick, 14" $0.48 $27,998.99 steel column, 2 hour rating, 18 PLF B1020 Roof Construction $11.88 $695,252.03 B10201124500 Roof, steel joists, beams, 1.5" 22 ga metal deck, on columns, $10.31 $603,390.06 30'x30' bay, 28" deep, 40 PSF superimposed load, 62 PSF total load B10201124600 Roof, steel joists, beams, 1.5" 22 ga metal deck, on columns, $1.57 $91,861.97 30'x30' bay, 28" deep, 40 PSF superimposed load, 62 PSF total load, add for column B2010 Exterior Walls $8.37 $489,667.97 Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report LHB Project No. 200336 Page 1 of 4 Building 2 - Strip Mall Packet Page Number 99 of 173 H1, Attachment 3 820101155450 Concrete block (CMU) wall, split rib, 8 ribs, hollow, regular $8.37 $489,667.97 weight, 8x8x16, reinforced, vertical #5@16", grouted B2020 Exterior Windows $3.24 $189,683.97 820202101450 Aluminum flush tube frame, for 1/4"glass, 1-3/4" x 4-1/2", 5'x6' $1.71 $100,127.23 opening, 1 intermediate horizontal 820202202300 Glazing panel, plate glass, 3/8" thick, tinted $1.53 $89,556.74 B2030 Exterior Doors $0.47 $27,603.27 820301105850 Doors, stainless steel & glass, balanced, standard, premium, 3'- $0.37 $21,647.55 0" x 7'-0" opening 820302203450 Door, steel 18 gauge, hollow metal, 1 door with frame, no label, $0.10 $5,955.72 3'-0" x 7'-0" opening B3010 Roof Coverings $5.67 $331,470.09 *B30101206400 Roofing, single ply membrane, reinforced, PVC, 60 mils, $2.26 $132,210.00 partially adhered, mechanical fasteners 830103203090 Insulation, rigid, roof deck, composite with 2" EPS, 1" perlite $2.24 $131,139.45 830104201400 Roof edges, aluminum, duranodic, .050" thick, 6" face $0.81 $47,250.24 830106305100 Gravel stop, aluminum, extruded, 4", mill finish, .050" thick $0.36 $20,870.40 B3020 Roof Openings $0.14 $8,462.78 830202100300 Roof hatch, with curb, 1" fiberglass insulation, 2'-6" x 3'-0", $0.04 $2,482.70 galvanized steel, 165 lbs 830202102100 Smoke hatch, unlabeled, galvanized, 2'-6" x 3', not incl hand $0.10 $5,980.08 winch operator C1010 Partitions $3.22 $188,502.17 C10101265800 Metal partition, 5/8"fire rated gypsum board face, 1/4" sound $1.13 $66,290.64 deadening gypsum board, 2-1/2" @ 24", same opposite face, no insulation C10107101001 1/2" fire rated gypsum board, taped & finished, painted on metal $2.09 $122,211.53 furring C1020 Interior Doors $0.38 $22,274.10 * C10201022500 Door, single leaf, wood frame, 3'-0" x 7'-0" x 1-3/8", birch, solid $0.38 $22,274.10 core C3010 Wall Finishes $0.30 $17,737.01 C30102300140 Painting, interior on plaster and drywall, walls & ceilings, roller $0.30 $17,737.01 work, primer & 2 coats C3020 Floor Finishes $1.97 $115,250.00 * C30204100060 Carpet tile, nylon, fusion bonded, 18" x 18" or 24" x 24", 24 oz $1.55 $90,600.00 * C30204101620 Vinyl tile, 3/32", minimum $0.42 $24,650.00 C3030 Ceiling Finishes $2.53 $148,200.00 * C30302105900 Acoustic ceilings, 5/8" fiberglass board, 24" x 24" tile, tee grid, $2.53 $148,200.00 suspended support D2010 Plumbing Fixtures $1.98 $115,772.64 Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report LHB Project No. 200336 Page 2 of 4 Building 2 - Strip Mall Packet Page Number 100 of 173 H1, Attachment 3 D20101102080 Water closet, vitreous china, bowl only with flush valve, wall $1.30 $75,798.52 hung D20102102000 Urinal, vitreous china, wall hung $0.07 $4,103.49 D20103101560 Lavatory w/trim, vanity top, PE on Cl, 20" x 18" $0.19 $11,350.54 D20104404340 Service sink w/trim, PE on Cl,wall hung w/rim guard, 24" x 20" $0.24 $14,236.45 D20108201880 Water cooler, electric, wall hung, dual height, 14.3 GPH $0.18 $10,283.64 D2020 Domestic Water Distribution $0.48 $27,981.95 D20202502220 Gas fired water heater, commercial, 100< F rise, 500 MBH input, $0.48 $27,981.95 480 GPH D2040 Rain Water Drainage $0.98 $57,382.02 D20402104360 Roof drain, Cl, soil,single hub, 6" diam, 10' high $0.56 $32,518.81 D20402104400 Roof drain, Cl, soil,single hub, 6" diam, for each additional foot $0.43 $24,863.21 add D3050 Terminal & Package Units $9.08 $531,375.98 D30501502560 Rooftop, single zone, air conditioner, department stores, 10,000 $9.08 $531,375.98 SF, 29.17 ton D4010 Sprinklers $3.01 $175,943.43 D40104100640 Wet pipe sprinkler systems, steel, light hazard, 1 floor, 50,000 SF $3.01 $175,943.43 D4020 Standpipes $0.31 $18,354.97 D40203101580 Wet standpipe risers, class III, steel, black, sch 40, 6" diam pipe, $0.15 $8,763.58 1 floor D40203101600 Wet standpipe risers, class III, steel, black, sch 40, 6" diam pipe, $0.16 $9,591.39 additional floors D5010 Electrical Service/Distribution $1.55 $90,477.24 D50101200480 Overhead service installation, includes breakers, metering, 20' $0.44 $25,741.03 conduit & wire, 3 phase, 4 wire, 120/208 V, 1200 A D50102300480 Feeder installation 600 V, including RGS conduit and XHHW $0.57 $33,077.00 wire, 1200 A D50102400320 Switchgear installation, incl switchboard, panels & circuit breaker, $0.54 $31,659.21 120/208 V, 3 phase, 1200 A D5020 Lighting and Branch Wiring $9.79 $572,842.30 D50201100240 Receptacles incl plate, box, conduit, wire, 2.5 per 1000 SF, .3 W $1.49 $86,957.64 per SF, with transformer D50201350200 Miscellaneous power, to .5 watts $0.16 $9,568.85 D50201400240 Central air conditioning power, 3 watts $0.82 $47,752.85 D50202100520 Fluorescent fixtures recess mounted in ceiling, 1.6 watt per SF, $7.33 $428,562.96 40 FC, 10 fixtures @32watt per 1000 SF D5030 Communications and Security $1.35 $79,232.84 D50309100456 Communication and alarm systems, fire detection, addressable, $0.75 $44,052.26 100 detectors, includes outlets, boxes, conduit and wire D50309100462 Fire alarm command center, addressable with voice, excl. wire & $0.12 $7,061.24 conduit Maplewood Rainbow Foods Redevelopment TIF District Replacement Cost Report LHB Project No. 200336 Page 3 of 4 Building 2 - Strip Mall Packet Page Number 101 of 173 H1, Attachment 3 D50309200102 Internet wiring, 2 data/voice outlets per 1000 S.F. $0.48 $28,119.34 Equipment & Furnishings E1090 Other Equipment $0.00 $0.00 Special Construction Building Sitework 7W SubTotal 100% $77.64 $4,542,085.66 Contractor Fees (General Conditions,Overhead,Profit) 15.0% $11.65 $681,312.85 Architectural Fees 0.0 % $0.00 $0.00 User Fees 0.0 % $0.00 $0.00 Maplewood Rainbow Foods Redevelopment TIF District LHB Project No. 200336 Packet Page Number 102 of 173 Page 4 of 4 Replacement Cost Report Building 2 - Strip Mall Maplewood Rainbow Foods Redevelopment TIF District Code Deficiency Cost Report Parcel A Building 2 - 2501 White Bear Ave N, Maplewood, MN 55109 - PID 112922230008 Strip Mall Accessibility Items Staff Break Room Modify staff break room to comply with accessibility code $ 500.00 Lump Restroom Partitions Modify location of restroom partitions to comply with accessibility code $ 1,500.00 Lump Structural Elements Exiting Glass Doors Install code required 10 -inch kick plates on glass doors Thresholds Install code compliant thresholds on exterior doors Flooring Replace/repair damaged/missing floor tile to create an unimpeded means for emergency egress Fire Protection Smoke Detectors Install code compliant smoke detectors Emergency Lighting Install code compliant emergency lighting Emergency Notification System Install code compliant emergency notification system Building Sprinkler System Install code compliant building sprinkler system Natural Gas Meters Protect natural gas meters per code Exterior Construction Windows Replace failed windows to prevent water intrusion per code Concrete Block Walls H1, Attachment 3 1 $ 500.00 1 $ 1,500.00 $ 100.00 Each 50 $ 5,000.00 $ 1,000.00 Lump 1 $ 1,000.00 $ 0.42 SF 10,000 $ 4,200.00 $ 0.75 SF $ 0.25 SF $ 0.12 SF $ 0.31 SF $ 1,000.00 Lump $ 2,500.00 Lump 58,500 $ 58,500 $ 58,500 $ 58,500 $ 1 $ 43,875.00 14,625.00 7,020.00 18,135.00 1,000.00 1 $ 2,500.00 Maplewood Rainbow Foods Redevelopment TIF District Code Deficiency Cost Report LHB Project No. 200336 Page 1 of 2 Building 2 - Strip Mall Packet Page Number 103 of 173 Repair/replace damaged concrete blocks to prevent water intrusion per code $ 1.85 SF Caulking Remove/replace failed caulking to prevent water intrusion per code $ 0.05 SF Metal Doors Repair/replace damaged metal doors to prevent water intrusion per code $ 1,000.00 EA Roof Construction Roofing Material Remove failed roofing material $ 0.25 SF Install roofing material to prevent water intrusion per code $ 5.67 SF Mechanical- Electrical Mechanical H1, Attachment 3 58,500 $ 108,225.00 58,500 $ 2,925.00 1 $ 1,000.00 58,500 $ 14,625.00 58,500 $ 331,695.00 Install code compliant HVAC system $ 9.08 SF 58,500 $ 531,180.00 Total Code Improvements $ 1,089,005 Maplewood Rainbow Foods Redevelopment TIF District Code Deficiency Cost Report LH B Project No. 200336 Page 2 of 2 Building 2 - Strip Mall Packet Page Number 104 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall F— r 7 1:.71 Er 2020-04-27_12-47-07.jpg 2020-04-27_12-47-11.jpg H 1, Attachment 3 20200427_132833.jpg 20200427_132854.jpg L 20200427_133035.jpg 20200427_132932.jpg 20200427_133004.jpg 20200427_133012.jpg 20200427_133036.jpg 20200427_133043.jpg Page 1 of 10 20200427_133047.jpg Packet Page Number 105 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall i H 1, Attachment 3 mss. 20200427_133050.jpg w 20200427_133306.jpg 20200427_133357.jpg 20200427_133106.jpg 20200427_133331.jpg 11 Packet Page Number 106 of 173 20200427_133407.jpg 20200427_133141.jpg 20200427_133231.jpg 20200427_133335.jpg 20200427_133336.jpg 20200427_133409.jpg Page 2 of 10 20200427_133411.jpg Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_133414.jpg H 1, Attachment 3 20200427_133426.jpg 20200427_133443.jpg 20200427_133455.jpg 20200427_133516.jpg d. 20200427_133556.jpg 20200427_133600.jpg 20200427_133540.jpg 20200427_133446.jpg 20200427_133554.jpg 20200427_133603.jpg 20200427_133611.jpg Page 3 of 10 Packet Page Number 107 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_133637.jpg H 1, Attachment 3 20200427_133724.jpg 20200427_133725.jpg 20200427_133729.jpg 20200427_133746.jpg tea. 20200427_133826.jpg Packet Page Number 108 of 173 20200427_133801.jpg r` 5 20200427_133803.jpg 20200427_133911.jpg Page 4 of 10 20200427_133817.jpg �X H .. t„ 20200427_133912.jpg H 1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_134006.jpg i 1 , V 20200427_134056.jpg 20200427_134022.jpg 20200427_134033.jpg 20200427_134046.jpg 20200427_134102.jpg 20200427_134114.jpg 20200427_134126.jpg 20200427_134132.jpg 20200427_134153.jpg 20200427_134248.jpg Page 5 of 10 20200427_134307.jpg Packet Page Number 109 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_134310.jpg O 20200427_134318.jpg 20200427_134343.jpg 20200427_134423.jpg 20200427_134426.jpg YC 20200427_134503.jpg 20200427_134506.jpg Packet Page Number 110 of 173 20200427_134440.jpg 20200427_134514.jpg Page 6 of 10 H 1, Attachment 3 ,r 20200427_134356.jpg 20200427_134457.jpg 20200427_134521.jpg H 1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_134531.jpg 20200427_134535.jpg 20200427_134538.jpg 20200427_134557.jpg 20200427_134605.jpg 20200427_134718.jpg 20200427_134631.jpg v 1 20200427_134729.jpg 20200427_134653.jpg 20200427_134700.jpg 20200427_134741.jpg Page 7 of 10 Packet Page Number 111 of 173 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_134815.jpg 20200427_134846.jpg .✓" '.wi'"• &� µa.. � #,IIY III •fir T.. .✓� qk 20200427_135031.jpg 20200427_135036.jpg H 1, Attachment 3 20200427_134907.jpg 20200427_135022.jpg T l�� 20200427_135042.jpg 20200427_135118.jpg 20200427_135125.jpg Packet Page Number 112 of 173 20200427_135140.jpg 20200427_135154.jpg Page 8 of 10 20200427_135205.jpg Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall is H 1, Attachment 3 20200427_135219.jpg 20200427_135230.jpg 20200427_135248.jpg 20200427_135259.jpg a >- 20200427_135305.jpg 20200427_135323.jpg 20200427_135337.jpg 20200427_135338.jpg 20200427_135348.jpg 20200427_135404.jpg Page 9 of 10 Packet Page Number 113 of 173 H 1, Attachment 3 Maplewood Rainbow Foods Redevelopment TIF District Photos: Parcel A Building 2 - Strip Mall 20200427_135429.jpg 20200427_135509.jpg Packet Page Number 114 of 173 20200427_135432.jpg j ey�.m. 20200427_135447.jpg 20200427_135456.jpg � r r —fin4 yAil 1 .0 1 µ-.�°, _. 71 . . , 20200427_135532.jpg 20200427_135548.jpg 20200427_135634.jpg Page 10 of 10 J1 CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Ordinance Amending the Off -Sale Intoxicating Liquor License Regulations Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: At its meeting on July 27th, the City Council reviewed a request from HyVee to amend the city's liquor license ordinance. The council reviewed the background information, received public comments, and considered potential options for amending the city's ordinance. The majority of the City Council indicated support for eliminating the city's current separation requirement for off -sale liquor stores. City staff has drafted an ordinance amendment that would eliminate the 2,640 -foot separation requirement between off -sale liquor stores. Recommended Action: Motion to adopt the ordinance amending Chapter 6, Article III, Division 2, Subdivision I, Section 169 by removing the Off -Sale Intoxicating Liquor License distance regulations. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The HyVee project would be a significant investment in Maple Ridge Center, in which the freestanding grocery store previously occupied by Rainbow Foods has been vacant for several years. Background HyVee is proposing to locate a grocery store, gas station, convenience store, and liquor store within Maple Ridge Center at 2501 White Bear Ave. The grocery store would occupy the former Rainbow Foods building, and the HyVee-branded liquor store would be located in the multi -tenant strip center Packet Page Number 115 of 173 J1 on the north side of the site. It would occupy the tenant space currently occupied by Advance Auto Parts. Advance Auto Parts would relocate to another vacant space within the same building. An existing liquor store, Big Discount Liquor, is located across the street and with its location, a liquor store cannot be located on the Maple Ridge Shopping Center site in compliance with the city's current separation requirement. The city's intoxicating liquor ordinance requires a 2,640 -foot (1/2 mile) separation between off -sale liquor establishments. The ordinance states that: No off -sale license shall be issued under this division for premises located 2,640 feet from an existing off -sale premise. Licensed premises that fall within 2,640 feet of each other before October 25, 2013, shall be exempt from the 2,640 -foot requirement until that time that the licensed establishment is sold for a purpose other than an off -sale liquor store. The distance between premises shall be measured from main entrance to main entrance. (City Code Section 6-169.) City Council Review The City Council reviewed four options at its meeting on July 27th for amending the liquor license ordinance. The options included: Option 1: Maintain the current'/2 mile separation requirement. Option 2: Reduce the separation requirement to 450 feet, as requested by HyVee. Option 3: Eliminate the separation requirement. Option 4: Amend the ordinance to exempt liquor stores that are operated in conjunction with a grocery store. The majority of the City Council indicated support for Option 3 which would eliminate the separation requirement. Proposed Ordinance The proposed ordinance would delete the section of the city's current off -sale liquor licensing requirements that requires the 2,640 -foot separation from an existing off -sale liquor store. No other changes to the city's liquor ordinance are proposed. The ordinance would allow HyVee to apply for a liquor license to locate a liquor store at Maple Ridge Center and would allow future liquor stores to apply for licenses in close proximity to existing liquor stores. Attachments 1. Ordinance Packet Page Number 116 of 173 J1, Attachment 1 ORDINANCE NO. An Ordinance Removing the Off -Sale Intoxicating Liquor License Distance Regulations The Maplewood City Council ordains as follows: Section I. The Maplewood City Council hereby amends Chapter 6, Article III, Division 2, Subdivision I of the Maplewood Code of Ordinances: (Additions are underlined and deletions are stricken from the original ordinance.) Sec. 6-169.-'Reli`rihilif„ of ` +Rain pFemicoc Reserved. eX StiRg eff sale pFemisea. 1-ir--eapseed P%MoSeS thAt f;;" WothiR 2,64 Q feet ef ea�ar__h A-ther 4 r Gruteber 2-5, 2013, shall be exempt fFem the 2,640 feet Feg6iorea.m.eapt that ti.mfta that thea betWeeR pFemises shall ho mead iron from main on4ranno 4n main oAtFaRGo Section II. This ordinance shall be effective upon adoption and publication in the city's official newspaper. Approved by the city council of the city of Maplewood this 10th day of August, 2020. Marylee Abrams Mayor Attest: Andrea Sindt City Clerk Packet Page Number 117 of 173 J2 CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution b. Design Review and Comprehensive Sign Plan Resolution Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Slate Asset Management — owner of the Maple Ridge Shopping Center, 2501 White Bear Avenue — is proposing to build a new 4,200 -foot convenience store and make changes to the access points along White Bear Avenue and Gervais Avenue. The convenience store, if approved, would be owned and operated by a new grocer that would occupy the former Rainbow Foods building. To move forward with this project, the applicant needs city council approval of a conditional use permit for a planned unit development and a motor fuel station, design review and a comprehensive sign plan amendment. Recommended Action: a. Motion to approve a resolution for a conditional use permit for a planned unit development and a motor fuel station at 2501 White Bear Avenue. b. Motion to approve a resolution for design review and a comprehensive sign plan amendment for a new convenience store to be constructed at 2501 White Bear Avenue North and for the access changes from the site to White Bear Avenue North and Gervais Avenue East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on May 7, 2020. The initial 60 -day review deadline for a decision was July 6, 2020. As stated in Minnesota State Statute 15.99, the city is Packet Page Number 118 of 173 J2 allowed to take an additional 60 days if necessary to complete the review. The applicant requested this application be reviewed in coordination with other requests related to this project. The city, therefore, extended the review deadline an additional 60 days, making the deadline September 4, 2020. Background: Slate Asset Management — owner of the Maple Ridge Shopping Center, 2501 White Bear Avenue - is proposing to build a new 4,200 -foot convenience store and gas station and make changes to the access points along White Bear Avenue and Gervais Avenue. The convenience store, if approved, would be operated by HyVee, a grocer, which would also occupy the former Rainbow Foods building. Conditional Use Permit — Planned Unit Develoament Section 44-1092 of the city code permits planned unit developments within any zoning district with an approved conditional use permit. City code defines planned unit developments as a type of development characterized by a unified site design, with two or more principal uses or structures. In the case of this project, the principal uses on the site will be the grocery store building, convenience store building and the multi -tenant shopping center building that require coordination in the site plan as the uses share parking and access drives. In addition, the city's zoning ordinance allows the city council to grant flexibility from strict ordinance compliance in the internal and external design requirements of a proposed PUD and may consider deviations from those requirements. Deviations may be granted for planned unit developments provided that: 1. The proposed development and the surrounding neighborhood can be better served by relaxing the code requirements that regulate the physical development or layout of the project because of its unique nature. 2. The PUD would be consistent with the spirit, intent and purposes of this chapter. 3. The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 4. The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or to the environment. 5. The deviations are required for the reasonable and practical physical development of the project. Front Yard Setback City code requires all buildings be setback thirty feet from a street right-of-way. The applicant is requesting approval to set the new convenience store building 19.7 feet from the White Bear Avenue right-of-way. There is a water main easement between the fuel canopy and the proposed convenience store building. The proposed building placement allows for some additional space between the building and the easement to minimize the impact of the proposed improvements and utilities on the water main easement. Additionally, the reduced setback is requested to maintain additional parking for the center. Packet Page Number 119 of 173 J2 Parking Per city code, this site is required to provide parking at a ratio of one parking space per every 200 square feet of retail space — meaning 599 parking stalls would be required with the addition of the new convenience store building. This site currently provides 650 parking spaces. The applicant is requesting the center be required to provide parking at a one parking space per every 250 square feet of retail space. Using this ratio, 479 parking spaces would be required with the new building and the applicant's proposed site plan provides 506 stalls. The proposed parking would be 93 spaces less than what code typically would require. In the applicant's submitted narrative they have provided justification in why this reduced parking ratio works. In addition, the city had approved a project for this site in 2017 that would have allowed two additional buildings and a similar parking reduction. This project never materialized but staff is still comfortable with the proposed parking count. Conditional Use Permit — Motor Fuel Station Section 44-512 requires conditional use permits for motor fuel stations. Major motor fuel stations are required to be setback at least 350 feet from any residential property. This proposed project is approximately 537 feet from the nearest residential property line. Motor fuel stations typically have some outdoor storage and sales displays for items like windshield washer fluid and water -softener salt. Staff recommends allowing such outdoor displays along the front or west elevation of the building and under the fuel canopy. Outdoor storage and sales should be prohibited anywhere else on the convenience store site. Desian Review Site Plan The convenience store will be located on the east side of the site in line with the existing multi - tenant building. As part of this development, and in anticipation of a future grocery store occupying the former Rainbow Foods space, significant changes to site access are proposed as a part of this development. These site access changes have been thoroughly reviewed by both the City and Ramsey County. Along Gervais Avenue, the existing three access points will be consolidated to two site accesses. As part of this reconfiguration, the center island on Gervais Avenue will be modified to provide a full access point. Likewise, this segment of Gervais Avenue will be re -striped to include only one thru- traffic lane in each direction, matching up with the section of Gervais Avenue to the west, improving traffic safety in this busy section of Gervais Avenue. Likewise, major access improvements are proposed to the White Bear Avenue site access. The existing right-in/right-out access point, which has been a historic enforcement issue, will be removed. A fully signalized intersection is proposed just south of the former access site, aligning with property access points on the east side of White Bear Avenue as well. This fully signalized intersection will improve access to both sites, along with improving traffic safety along the corridor. This proposed signalized intersection has been reviewed by both the City and Ramsey County. In addition to the site access changes, the application is proposing to add a canopy to a parking area directly north to the grocery store building. This canopy will cover 10 parking spaces which will be used for drive up pick up for grocery orders placed online. Packet Page Number 120 of 173 J2 Building Elevations The new building will be 18 feet in height with the parapet in the middle of the building extending up to 23 feet in height. The fuel canopy will be 19 feet and 6 inches tall. The building and fuel canopy are proposed to be constructed with two different colors of brick and limestone panels. The proposed building materials will be an upgrade for this site but staff does feel that additional architectural details need to be added to the east elevation. This building is very visible from White Bear Avenue and the east elevation needs to be treated as a front elevation. During the Community Design Review Board (CDRB) review, the group recommended the applicant be required to submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. These building elevations would incorporate staff's recommendation of adding additional architectural elements to the east elevation. The applicant has submitted revised building elevations showing additional windows being added to the east elevation — see elevations attached to this report. The community design review board also recommends requiring additional landscaping between the east fagade of the building and White Bear Avenue. Landscaping The landscape plan identifies seven trees being removed during development. Six in the location of the proposed convenience store, and one along Gervais Avenue in the location of the new entry driveway. The applicant's landscape plan shows the planting of four trees. Three 2.5 caliper inch maple trees and one 8 -foot high black hills spruce tree. Numerous shrubs and perennials will be planted near the new White Bear Avenue access and around the convenience store site. Lighting The applicant will be required to submit an updated photometric plan that ensures all city requirements are being met. Comarehensive Sian Plan Amendment There is an existing comprehensive sign plan for this site which regulates the size and placement of wall signs for the tenants of the multi -tenant building. The sign plan states the grocery store building needs to abide by the city's sign ordinance requirements. The applicant is requesting signage for the new convenience store building, fuel canopy and a 15 -foot -tall monument sign for the grocery store. Staff feels these requests are reasonable and would recommend the size of each of the new requested signs be limited by the city's sign ordinance requirements. Deaartment Comments Engineering Please see Jon Jarosch's engineering report, dated May 11, 2020, attached to this report Environmental Please see Shann Finwall's environmental report, dated June 2, 2020, attached to this report Public Safety Police and Fire have reviewed this project and have no comments. Packet Page Number 121 of 173 J2 Board and Commission Review May 19, 2020: The community design review board reviewed this project and recommended approval. In addition to items already discussed in this report, the community design review board recommended the applicant be required to wrap the columns for the fuel canopy with full brick and slightly revise and relocate the location of the site's trash enclosure. May 19, 2020: The planning commission held a public hearing, reviewed this project and recommended approval. Resident Comments Staff surveyed the 18 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received one comment. My parents built my childhood house in 1979 in Maplewood. I went off to college, and now I am raising my family in Maplewood. In my opinion, and depending on the brand, this is what Maplewood needs to stimulate its growth and development. Also, for grocery shopping at a quality store, I shop in Vadnais Heights, White Bear Lake, and Woodbury. It would be nice to keep those dollars in my community. I am of support of this and be willing to help in any way if it is a quality store. Thanks! (Tiffany Scott Knox, 2199 Stanich Street) Reference Information Site Description Site Size: 12.83 acres Existing Land Use: Shopping Center Surrounding Land Uses North: Auto Mall East: White Bear Avenue and commercial uses South: Church West: Senior housing and Ramsey County Open Space Planning Existing Land Use: Commercial Existing Zoning: Business Commercial Attachments: 1. Conditional Use Permit Resolution 2. Design Review and Comprehensive Sign Plan Resolution 3. Overview Map 4. 2040 Future Land Use Map 5. Zoning Map 6. Applicant's Narrative 7. Site Plan 8. Landscape Plan 9. Building Elevations 10. Jon Jarosch's Engineering Report, dated May 11, 2020 Packet Page Number 122 of 173 11. Shann Finwall's Environmental Report, dated June 2, 2020 12. Draft CDRB Minutes, May 19, 2020 13. Draft PC Minutes, May 19, 2020 14. August 10, 2020, City Council PowerPoint Presentation 15. Applicant's Plans (separate attachment) J2 Packet Page Number 123 of 173 J2, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Slate Asset Management has requested approval of a conditional use permit for a planned unit development and a motor fuel station. 1.02 The property is located at 2501 White Bear Avenue North and is legally described as: That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County MN _►9 That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22, Ramsey County, MN _►9 That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof, lying South of Lot 1 of said Block 1 and the westerly extension thereof except that part of said Lot 2 lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN AND That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 City Ordinance Section 44-512(8) requires a Conditional Use Permit for a motor fuel station. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. Packet Page Number 124 of 173 J2, Attachment 1 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 19, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On August 10, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): Packet Page Number 125 of 173 J2, Attachment 1 1. Adherence to the site plan and building elevations date-stamped June 1, 2020 and the remaining design plans date-stamped April 27, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The planned unit development for this site approves a minimum front yard setback of 19.7 feet from the White Bear Avenue right-of-way. 5. The planned unit development for this site approves a parking ratio of one parking space for every 250 square feet of retail space. Parking ratios for any other type of use of this site shall meet city ordinance requirements. 6. Comply with the comprehensive sign plan for this site. 7. The applicant shall sign a developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles, responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. 8. Intercom use may be limited by the city if there are complaints about volume and late-night use. 9. Outdoor storage and sales are allowed along the west building elevation of the convenience store building and under the gas canopy. Outdoor sales are also allowed directly in front of the grocery store building, along the east elevation. Outdoor storage and sales for the convenience store are not allowed anywhere else on site. by the City Council of the City of Maplewood, Minnesota, on August 10, 2020. Packet Page Number 126 of 173 J2, Attachment 2 DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Background. 1.01 Slate Asset Management has requested approval of design review and comprehensive sign plan. 1.02 The property is located at 2501 White Bear Avenue North and is legally described as: That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County MN _►9 That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22, Ramsey County, MN _►9 That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof, lying South of Lot 1 of said Block 1 and the westerly extension thereof except that part of said Lot 2 lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN AND That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN Section 2. Site, Building and Sign Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. Packet Page Number 127 of 173 J2, Attachment 2 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided for business premises with five or more tenants on the premises and all multiple - story buildings with two or more tenants in the building. Such a plan, which shall include the location, size, height, color, lighting and orientation of all signs and/or murals, shall be submitted for preliminary plan approval by the city. Exceptions to the sign ordinance of this article may be permitted for sign areas, densities, and dynamic display changeover rates for the plan as a whole if the signs are in conformity with the intent of this article, results in an improved relationship between the various parts of the plan, encourages and promotes the removal of nonconforming signs through the use of shared signs, and in the case of long-term exemptions to temporary window and banner, signs show that there are unusual circumstances with the request. In addition, murals must be tasteful, in keeping with the business premises and surrounding properties, and not contain any defamatory, obscene, treasonous expressions or opinions, including graffiti. Section 3. City Council Action. 3.01 The above-described site, design and sign plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan and building elevations date-stamped June 1, 2020 and the remaining design plans date- stamped April 27, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 11, 2020. 4. Meet all requirements in the environmental report, dated June 2, 2020. 5. All rooftop equipment shall be screened. 6. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A signed developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles, responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. Packet Page Number 128 of 173 J2, Attachment 2 b. Revised building elevations that detail additional architectural elements on the east elevation of the new building. c. A revised site plan that includes an extension of the proposed sidewalk on the north side of the convenience store so that it connects to the existing sidewalk on White Bear Avenue. d. A revised photometric plan that meets the requirements of the city's lighting code. e. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. A comprehensive sign plan is approved for this site per the following conditions. a. The conditions of this resolution replace and supersede any and all previous comprehensive sign plan approvals for this site. b. Exterior tenant signage at the Maple Ridge Center's multi -tenant building shall consist of store identification only and copy shall be restricted to the Tenant's proper name and major product or service offered. Corporate logos, emblems, shields and similar identifying devices shall be permitted provided they are confined within the signage panel. c. For the multi -tenant building, the signs shall be located 18 inches inset from the sides of its leased space. Tenants with 6,000 square feet or more of leased space shall be limited to 36 -inch -tall signs. Tenants with less than 6,000 square feet of leased space shall be limited to 24 -inch -tall signs. d. For the grocery store building, one 15 -foot -tall monument sign is permitted and must meet all setback requirements. Wall signs are permitted for the grocery building and must meet code requirements. e. Signage for the convenience store and fuel canopy is limited to wall signage and must meet code requirements. No additional freestanding signs are permitted for the convenience store building. f. All tenants are allowed use of individual illuminated letters only. g. Electrical connection and transformers will be located in the tenant space. Access panels will be provided on the back side of the signage panel and a 3/4" conduit will carry electrical service along the cylindrical window mullions to the transformer. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. Packet Page Number 129 of 173 J2, Attachment 2 c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a continuous concrete curb per City of Maplewood and Ramsey County requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide additional landscaping between the east fagade of the building and White Bear Avenue. 12. The applicant shall relocate the trash enclosure 5 feet to the north but the east and west walls shall extend 5 feet south of the gates of the trash enclosure. 13. The applicant shall submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. 14. The applicant shall wrap the columns for the fuel canopy with full brick. 15. There shall be no striping or banding on the canopy other than what is shown on the plan. 16. The light fixtures in the canopy shall be recessed. by the City Council of the City of Maplewood, Minnesota, on August 10, 2020. Packet Page Number 130 of 173 2501 White Bear Avenue Maplewood ■ Overview Ma J2, Attachment 3 April 28, 2020 Legend e Project Site 0 350 Feet Source: City of Maple Ramse Count .% Packet Page Number 131 of 173 2501 White Bear Avenue K lv A City of Maplewood Maplewood ' Future Land Use - 2040 Map Legend � Future Land Use - 2040 Low Density Residential High Density Residential Mixed Use - Neighborhood Commercial Public/Institutional Employment Open Space u Project Site 0 350 Feet Source: City of Maplewood, Ramsey Count Packet Page Number 132 of 173 J2, Attachment 4 April 28, 2020 E r r; 2501 White Bear Avenue J2, Attachment 5 M V-�' M City of Maplewood April 28, 2020 Maplewood Packet Page Number 133 of 173 J2, Attachment 6 Mapleridge Project Summary Slate is proposing improvements to the existing Mapleridge Center at the northwest corner of White Bear Avenue and Gervais Ave. A 4,200 -convenience store is proposed on the east side of the site along White Bear Avenue. Also, Slate is proposing changes to the access points along White Bear Avenue and Gervais Avenue. The zoning on the property is currently (BC) Business Commercial District. Slate is applying for a PUD and CUP in conjunction with the site plan approval to allow the convenience store use and for deviations in the front yard building setback and reduction in the parking requirement. The building setback along White Bear Avenue is 30 feet. Slate is requesting a reduction to 20 feet. The parking required by current city ordinance is I per 200 square feet of retail space. By current requirements, 599 parking stalls would be required. Slate is requesting a reduction to I per 250 square feet of retail space, or 479 parking spaces. The proposed plan has 506 stalls. Parking requirements have been trending down nationally as for a variety of reasons. It is not uncommon to see a parking requirement of I per 250 square feet in retail centers in other communities. Additionally, it is common to see reduction in parking requirements in a large center with multiple users. The diverse array of users have differing peak needs for parking. Therefore, the center can operate more efficiently with fewer parking stalls. Lifestyles are changing and delivery and pickup options are much more common. These services are another reason parking is in lower demand in these centers. There are two reasons the 20 -foot setback from White Bear Avenue is requested. There is a water main easement between the fuel canopy and the proposed c -store building. The proposed building placement allows for some additional space between the building and the easement to minimize the impact of the proposed improvements and utilities on the water main easement. Additionally, the 20 -foot setback is requested not only to maintain adequate parking for the center, but to maintain convenient parking for the tenants at the south end of the retail strip center. Slate is proposing access changes along White Bear Avenue and Gervais Avenue. The existing access to White Bear Avenue is proposed to move approximately 80 feet south to align with a drive on the east side of White Bear Avenue. The access is proposed to be signalized. A traffic study has been completed and Slate is working with the County on approval. Modifications to the access alone Gervais are also proposed. The eastern most access point is proposed to move 90 feet west and the median in Gervais is proposed to be opened to allow for full access. The western most existing access point to the center is proposed to be removed. Gervais Avenue is proposed to be restriped west of White Bear Avenue to a single lane with painted shoulder and turn lanes. 733 Marquette Ave Ste 700 Minneapolis, MN 55402 Packet Page Number 134 of 173 612.758.3080 MAIN 612.758.3099 FAX www.alliant-inc.com J2, Attachment 7 U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 101 FLOU) $W S.`is �6®l qJ Packet Page Number 135 of 173 NV-ld 311S g E - $ - o R H31N30 JNlddOHS 39GlH 3-ldtlW = LCL " c NW `OOOM31d VW ]AV dV28 31lHM S lGZ = _ — - "� 5 a ' ` a_ V �nuiwens and U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 101 FLOU) $W S.`is �6®l qJ Packet Page Number 135 of 173 HU - 7T — - U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 101 FLOU) $W S.`is �6®l qJ Packet Page Number 135 of 173 lu LCL " c U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 101 FLOU) $W S.`is �6®l qJ Packet Page Number 135 of 173 J2, Attachment 7 DnNIAV UVD9 DiIHM — — 0 1 01_ of 0 J - 1 _ 1 = III a 1 ' � oe 3aois�n�mr�wo3mrouvissvo - II 1 II �s <o m� 1 1 — Packet Page Number 136 of 173 NV-ld 311S 3HOlS-O r� g m Z W W o N 4®®U �� Jz W V�r0 � 2 F 3 0- R H'31N'30 JNIddOHS 3JaIFJ 3-IdtlW N M J a NW `OOOM3ld VW „ N w w _ a _ wunNens and DnNIAV UVD9 DiIHM — — 0 1 01_ of 0 J - 1 _ 1 = III a 1 ' � oe 3aois�n�mr�wo3mrouvissvo - II 1 II �s <o m� 1 1 — Packet Page Number 136 of 173 r� m Z W W o N 4®®U �� Jz W V�r0 � 2 F 3 0- U o a a DnNIAV UVD9 DiIHM — — 0 1 01_ of 0 J - 1 _ 1 = III a 1 ' � oe 3aois�n�mr�wo3mrouvissvo - II 1 II �s <o m� 1 1 — Packet Page Number 136 of 173 J2, Attachment 8 P E- NV_ld'3dVOSGNV_l o Z g H'31N'30 E)NlddOHS GOOM'3 -1—P. ; I s , , _- 'g NW '000731dM ]AV dV38 IiIIHM SISZ and -ivLLiwensW2 P E- g U5 2 E 2 6 S, 04 B Va 0_ m G o�p - g 4 ❑ .- o g E lu LU R� 0 n LU CL A Packet Page Number 137 of 173 g U5 2 Packet Page Number 137 of 173 <e z 0 LU F- Cn LU I H g �0 o H (D ID a Packet Page Number 138 of 173 2 W z 0 LU 0 0 z < 0 J2, Attachment 9 NW'(IOOAA3-ldVW 3MOIS 30N3lN3ANOO MnIINAO A!DOINAIdVW E wg J2, Attachment 10 Engineering Plan Review PROJECT: Gas Station and Convenience Store — 2501 White Bear Avenue PROJECT NO: 20-13 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 5-11-2020 PLAN SET: Engineering plans dated 4-23-2020 A 4,200 -convenience store is proposed on the east side of the site along White Bear Avenue. The applicant is proposing changes to the access points along White Bear Avenue and Gervais Avenue in conjunction with this development. This gas station and convenience store is intended to pair with a grocery store that would occupy the former Rainbow Foods space. The applicant is requesting design approval for the site plan. Stormwater management for site is proposed to be accommodated via the use of a proprietary stormwater treatment device. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1) Should the project, or a combination of this and future improvements to the site, exceed 1 -acre of disturbance or generate 10,000 square feet or more of new impervious surfaces, the project shall be submitted to the Ramsey -Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2) A stormwater maintenance agreement with the City shall be signed by the owner for the proposed istormwater treatment devices and associated storm sewer system. 3) A stormwater management plan, including hydraulic calculations and geotechnical findings shall be submitted to ensure the project meets the City's Stormwater management standards. 4) A trench -drain is included in the design directly adjacent to the gas pump island. This design would allow gasoline to have a direct route into the storm sewer system in the Packet Page Number 139 of 173 J2, Attachment 10 case of a spill. A shut-off valve shall be installed downstream of the trench drain so that this system can be isolated in the event a gas spill occurs. Grading and Erosion Control 5) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 6) Public and private drives and roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 7) All pedestrian facilities shall be ADA compliant. 8) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 9) A sidewalk is shown along the north side of the proposed gas station, but stops short of the sidewalk along White Bear Avenue. The new sidewalk shall be extended to connect to the sidewalk along White Bear Avenue. 10) The existing walkway along Gervais Avenue at the south end of the site has deteriorated over the years and is difficult to navigate for some users. A large portion of this walkway will be disturbed and replaced by the access reconfiguration along Gervais Avenue. The remainder of this walkway shall also be replaced as part of this project. Sanitary Sewer and Water Service 11) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 12) The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City 13) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this phase of the project. Appropriate fees shall be charged during the permitting process. Other 14) The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. Packet Page Number 140 of 173 J2, Attachment 10 15) Significant work is shown within Ramsey County right-of-way. This work shall be reviewed by Ramsey County and all conditions thereof shall be met prior to issuance of City permits. Site Access Discussion As part of this development, and in anticipation of a future grocery store occupying the former Rainbow Foods space, significant changes to site access are proposed as a part of this development. These site access changes have been thoroughly reviewed by both the City and Ramsey County. Along Gervais Avenue, the existing three access points will be consolidated to two site accesses. As part of this reconfiguration, the center island on Gervais Avenue will be modified to provide a full access point. Likewise, this segment of Gervais Avenue will be re -striped to include only one thru-traffic lane in each direction, matching up with the section of Gervais Avenue to the west, improving traffic safety in this busy section of Gervais Avenue. Likewise, major access improvements are proposed to the White Bear Avenue site access. The existing right-in/right-out access point, which has been a historic enforcement issue, will be removed. A fully signalized intersection is proposed just south of the former access site, aligning with property access points on the east side of White Bear Avenue as well. This fully signalized intersection will improve access to both sites, along with improving traffic safety along the corridor. This proposed signalized intersection has been reviewed by both the City of Maplewood and Ramsey County. The applicant shall continue to work with both Ramsey County and the City of Maplewood on finalizing these access improvements. All conditions of both entities shall be met. The details of these access improvements shall be finalized and agreed upon via a Developer's Agreements prior to the issuance of permits. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 16) Grading and erosion control permit 17) Sanitary Sewer Permit 18) Storm Sewer Permit 19) Maplewood Right -of -Way Permit - END COMMENTS - Packet Page Number 141 of 173 J2, Attachment 11 Environmental Review Project: Convenience/Gas Station as an Accessory to a Future Grocery Store Date of Plans: Landscape Plan - April 23, 2020 Date of Review: June 2, 2020 Location: 2501 White Bear Avenue Staff Reviewing: Shann Finwall, AICP, Environmental Planner Project Background: Development of a convenience store and gas station in an existing parking lot as an accessory to a future grocery store on the site. Environmental Ordinances and Policies: Tree Preservation Ordinance • The tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. • A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. • The tree preservation ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size and number of trees on the site, versus the size and number of trees removed. The calculation also allows credits to the final tree replacement when preserving specimen trees. • If less than 20 percent of the total significant tree diameter inches is removed from the site, the applicant shall replace one tree per significant tree removed. • Tree replacement shall be a minimum of 2 -caliper inches in size. Analysis Tree Impacts: The landscape plan identifies seven trees removed during development. Six in the location of the proposed convenience store, and one along Gervais Avenue in the location of the new entry driveway. Four of the trees are identified as significant. 2. Tree Replacement Requirements: Packet Page Number 142 of 173 J2, Attachment 11 The four significant trees that will be removed from the site represent less than 20 percent of the overall trees on the site. Therefore, four 2 -caliper inch trees are required to be replaced as part of the City's tree replacement requirements. 3. Tree Replacement Proposed: The applicant's landscape plan shows the planting of four trees. Three 2.5 -caliper inch maple trees and one 8 -foot high black hills spruce tree. The tree replacement meets the City's tree preservation ordinance requirements. 4. Tree Preservation Recommendations: a. Submit a plan showing tree protection measures for the trees scheduled to be preserved within the development area. b. Submit a cash escrow or letter of credit to cover 150% of the tree replacement requirements. Packet Page Number 143 of 173 J2, Attachment 12 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 5:30 P.M. E. NEW BUSINESS c. Design Review and Comprehensive Sign Plan Amendment, Maple Ridge Convenience Store, 2501 White Bear Avenue i. Assistant Community Development Director, Michael Martin gave the report on the Design Review and Comprehensive Sign Plan Amendment for Maple Ridge Convenience Store, 2501 White Bear Avenue. ii. Dave Nash, Alliant Engineering, 733 Marquette Avenue, Suite 700, Minneapolis, addressed and answered questions of the board. iii. Phil Hoey, representing the applicant, addressed and answered questions of the board. The board supported that the applicant provide changes to the plans and there be a minor project review. The board requested additional landscape plantings be added to the site. Four out of the five boardmembers were in agreement that staff could review modifications to the building elevations Boardmember Ledvina was not. Boardmember Ledvina stated because of visibility he preferred that a decorative gate be used on the trash enclosure instead of a wood gate. The board requested that the applicant wrap the columns with full brick for the fuel canopy as was requested in two other projects at Holiday Station and Costco. Boardmember Ledvina made friendly amendments — there shall be no striping or banding on the fuel canopy other than what is shown on the plan and the light fixtures shall be recessed in the canopy. Boardmember Shankar moved to approve the resolution for design review and a comprehensive sign plan amendment for project plans date-stamped April 27, 2020 for a new convenience store to be constructed at 2501 White Bear Avenue and for the access changes from the site to White Bear Avenue North and Gervais Avenue East. (changes to the staff conditions are underlined and in bold): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 11, 2020. 4. Meet all requirements in the environmental report, dated May 11, 2020 Packet Page Number 144 of 173 J2, Attachment 12 5. All rooftop equipment shall be screened. 6. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A signed developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles. Responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. b. Revised building elevations that detail additional architectural elements on the east elevation of the new building. c. A revised site plan that includes an extension of the proposed sidewalk on the north side of the convenience store so that it connects to the existing side walk on White Bear Avenue. d. A revised photometric plan that meets the requirements of the city's lighting code. e. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. A comprehensive sign plan is approved for this site per the following conditions: a. The conditions of this resolution replace and supersede any and all previous comprehensive sign plan approvals for this site. b. Exterior tenant signage at the Maple Ridge Center's multi -tenant building shall consist of store identification only and copy shall be restricted to the Tenant's proper name and major product or service offered. Corporate logos, emblems, shields and similar identifying devices shall be permitted provided they are confined within the signage panel. c. For the multi -tenant building, the signs shall be located 18 inches inset from the sides of its leased space. Tenants with 6,000 square feet or more of leased space shall be limited to 36 -inch tall signs. Tenants with less than 6,000 square feet of leased space shall be limited to 25 -inch -tall signs. d. For the grocery store building, one monument sign is permitted and must meet code requirements. Wall signs are permitted for the grocery building and must meet code requirements. e. Signage for the convenience store and fuel canopy is limited to wall signage and must meet code requirements. No additional freestanding sigs are permitted for the convenience store building. f. All tenants are allowed use of individual illuminated letters only. Packet Page Number 145 of 173 J2, Attachment 12 g. Electrical connection and transformers will be located in the tenant space. Access panels will be provided on the back side of the signage panel and a 3/4" conduit will carry electrical service along the cylindrical window mullions to the transformer. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a continuous concrete curb per City of Maplewood and Ramsey County requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide additional landscaping between the east facade of the building and White Bear Avenue. 12. The applicant shall relocate the trash enclosure 5 feet to the north but the east and west walls shall extend 5 feet south of the gates of the trash enclosure. 13. The applicant shall submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. 14. The applicant shall wrap the columns for the fuel canopy with full brick. 15. There shall be no striping or banding on the canopy other than what is shown on the plan. 16. The light fixtures in the canopy shall be recessed. Packet Page Number 146 of 173 J2, Attachment 12 Seconded by Boardmember Lamers. Ayes — Chairperson Kempe, Boardmember's Lamers, & Shankar Nay — Boardmember Ledvina All friendly amendments were agreed upon. The motion passed. Boardmember Ledvina voted nay because he felt this is a prominent location and the building elevations are lacking in terms of detailing and he felt it was not an adequate project for this site. Packet Page Number 147 of 173 J2, Attachment 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 7:00 P.M. E. PUBLIC HEARING 2. 7:00 p.m. or later: Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution i. Assistant Community Development Director, Michael Martin gave the report on the Maple Ridge Convenience Store, 2501 White Bear Avenue for the Conditional Use Permit Resolution and answered questions of the commission. ii. Brittney Finch, Slate Asset Management, property owner Chairperson Arbuckle opened the public hearing. Nobody requested to address the commission during the meeting. Chairperson Arbuckle closed the public hearing. Commissioner Yang moved to approve the resolution in the staff report for a conditional use permit for a planned unit development and a motor fuel station at 2501 White Bear Avenue. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. Packet Page Number 148 of 173 9. The use would cause minimal adverse environmental effects. Seconded by Commissioner Desai. Ayes - All The motion passed. This is proposed to go to the city council June 8, 2020. J2, Attachment 13 Packet Page Number 149 of 173 s a J2, Attachment 14 Packet Page Number 150 of 173 Q) 0 0 n W W Q) � 0 m N 0 k Q)^ , ll 11 W T O}, O C E ^C, W U Q) 0 V > �_ O C Ln U (a) c6 > N > ) >'= C)Q —04—N '— v� • O C(A �-- ' N 0 +� -t 0� 0 V 0 V U Q) V Q) • Q) • • • zQ� oc • Packet Page Number 150 of 173 n J2, Attachment 14 Packet Page Number 151 of 173 ^L W ^, ^C: W W C))V 0) DC . C: _W CL i.i CL c� O V) Packet Page Number 152 of 173 J2, Attachment 14 I eye � ■ r Y— �eeeeeeeeeeeeeeeeee. - P � r i e I s sf 'i i e V) Q) •> O 7 V) O () a --J Q) V C6 Q) Q) E � o Q T Q) Q) 73 Q) • Q) V T O � C6 T3 Q) E CO M Q L O V) O`�1 T V)= a)V� V � — V) �-C3.E Q) a--� .X O E 5) W V • el T O)U 0) C: CL O 2 Ln fA wk Ln cn O O O • 4—J — nn `` W 4--J U n� n O•Q U C6 U •� nlWW` — J . '� m �N� i 000 Q��� .> O.� a) a) J2, Attachment 14 Packet Page Number 153 of 173 cn O nn `` W n O•Q U C6 U O-0o(a) Q��� Packet Page Number 153 of 173 sa= = W �J min Ai N �1 Ai Packet Page Number 154 of 173 J2, Attachment 14 w Q a) w E 00 o +- O NQ N N c� W— U N —0O V � T Q (� N a -j E U U E •U �O o �� �+ �4--)N N �o � oa OE .w 4—j . — N c6 I� LO DC Q .0 CL W � J C))U i CL Cir - CO O Q Packet Page Number 154 of 173 J2, Attachment 14 w Q a) w E 00 o +- O NQ N N c� W— U N —0O V � T Q (� N a -j E U U E •U �O o �� �+ �4--)N N �o � oa OE .w 4—j . — N c6 I� LO DC Q J2, Attachment 14 Packet Page Number 155 of 173 J2, Attachment 14 Packet Page Number 156 of 173 a--) U N N 00 0 Q cn Q Un 4-j N >1 Ln a -j •N UO N 0 N +� O Ln E O U CL � U � r I +� E L OU �Q) Q)� m C: OC N O U O^ U `� O o O >, — — U > Q Q o o Q o N U c6 Q .� (� >_ � Q U N W U � .� •� O Q 4-j U cn Q ^, N Q U •— Q z Q ° Packet Page Number 156 of 173 J3 CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Cooperative Agreement with Ramsey County for Ponds at Battle Creek Community Engagement Process Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: On December 17, 2019, the Ramsey County Board of Commissioners adopted its budget for 2020- 2021, which included the closure of the 95 -acre Ponds at Battle Creek golf course following the 2020 season. In addition, Ramsey County owns 77 -acres of undeveloped property north of its correctional facility. Ramsey County is proposing to work with the City of Maplewood to explore options for possible future uses of these properties. Under this proposed agreement, the City and County would retain Perkins+Will to create a redevelopment plan for these two sites. Recommended Action: Motion to approve the terms of the attached cooperative agreement and authorize the mayor and city manager to execute the agreement between the City of Maplewood and Ramsey County. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $59,930. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Will be reimbursed by Ramsey County Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This planning effort has the opportunity to provide a more realistic vision for these two sites should a new owner desire to change their land use, but it would also give Ramsey County, as the current owner, more certainty in how the City of Maplewood and other stakeholders view the future of these sites should the County decide to sell either or both sites. Packet Page Number 157 of 173 J3 Background The proposed agreement between the City of Maplewood and Ramsey County would retain Perkins+Will to create a redevelopment plan for both the land at Ponds at Battle Creek and the undeveloped land north of the County's correctional facility. Both sites are owned by Ramsey County. However, the County will cease operations of the Ponds at Battle Creek Golf Course by the end of 2020. Although neither property is currently for sale, the County is considering various options for disposing of the properties. Due to their size, the development of either site will have a significant impact on the immediate neighborhood and potentially the entire city. Therefore, the City of Maplewood is interested in working with the County to best guide any future development, should it occur, so that it is consistent with the City's comprehensive plan and is vetted by the property's neighbors. Currently, the Ponds at Battle Creek site is guided by the City's 2040 Comprehensive Plan as Park or Open Space. Meanwhile, the northern undeveloped site is guided for Institutional use. In both cases, these planned land uses are based on Ramsey County continuing to own the sites and maintain their current uses indefinitely. Assuming that the planned land uses for these sites will likely change as part of this planning process, it is anticipated that one or both of the redevelopment plans would ultimately be adopted by the City of Maplewood as amendments to the comprehensive plan. Public participation is planned throughout this planning process and will drive final outcomes. Staff will work with Perkins+Will to decide on the most effective and safe way to conduct meetings due to COVID-19. Perkins+Will has had great success in recent months with virtual engagement strategies and staff is excited to utilize these techniques during this process. The proposed planning process has been laid out to include three phases which are described below: PHASE 1: Analysis and Visioning The purpose of Phase 1 is to assess existing conditions, identify concerns, issues, opportunities and constraints, and establish a vision for each property. During this phase, Perkins+Will will facilitate a workshop to provide a forum to involve interested stakeholders in a meaningful dialogue focusing on the future of both sites. PHASE 2: Development of Site Concept Plan The purpose of Phase 2 is to prepare and test up to two alternative site plan concepts for the potential development of each subject site. These concepts will provide the framework upon which redevelopment plans will be created. PHASE 3: Implementation The purpose of Phase 3 will be to finalize the redevelopment plans and prepare documentation in support of plan adoption and subsequent implementation. Attachments 1. Cooperative Agreement with Ramsey County (includes Perkins+Will Description of Work) Packet Page Number 158 of 173 J3, Attachment 1 COOPERATIVE AGREEMENT This Agreement is made this day of , 2020, by and between Ramsey County, 15 West Kellogg Boulevard, St. Paul, Minnesota 55102, a political subdivision of the State of Minnesota ("County"), and the City of Maplewood, 1830 County Road B East, Maplewood, Minnesota 55109, a Minnesota municipal corporation ("City"). RECITALS A. The County is the fee owner of certain real property located in the City of Maplewood, Ramsey County, consisting of two parcels totaling 165 acres, which are depicted on Exhibit A (individually, "Parcel A" and "Parcel B"; collectively, the "Property"). B. Since 2002, Parcel A, consisting of 77 acres, is part of the property used for the Ramsey County Correctional Facility for Men, and is currently undeveloped; C. On December 17, 2019, the Ramsey County Board of Commissioners adopted Resolution No. B2019-426, which established the County budget for 2020-2021, and which established the County's intention to discontinue operation of the golf course on Parcel B (defined below) following the 2020 season; D. Parcel B, consisting on 88 acres, has been used by the County as the Ponds at Battle Creek, a nine -hole public golf course; E. On December 17, 2019, the Ramsey County Board of Commissioners conducted a workshop meeting where County staff were directed to work in conjunction with the City of Maplewood to explore options for possible future uses of the Property; F. To ensure that any future use of the Property best serves the needs of Ramsey County and its neighbors, the County and the City plan extensive community engagement to be led by the City; G. The City has negotiated an agreement with Perkins & Will of Minneapolis to conduct community engagement on the future land use of the Property (the "Work"); H. The County has agreed to provide funding for the community engagement work to be performed by Perkins & Will in the amount of approximately $59,930; I. The County and the City will work cooperatively to accomplish the Work; and J. Work by Perkins & Will is scheduled to begin on or about September 1, 2020, and conclude by March 1, 2021. 1 Packet Page Number 159 of 173 J3, Attachment 1 NOW THEREFORE, based on the mutual promises and the terms and conditions stated herein, and for good and valuable consideration, the sufficiency and receipt is hereby acknowledged, the County and the City agree as follows: AGREEMENT 1. Financial Terms. Upon execution of this Agreement, the County shall pay to the City a lump sum in the amount of exactly $29,965. At the completion of the Work and delivery of the Deliverables outlined in Exhibit B, the County will pay to the City a lump sum in the amount of exactly $29,965. 2. Cooperation of the County and City. The County and the City will cooperate in partnership on completion of the Work. With the City directing the contract between the City and Perkins & Will, the County will be an active partner in the ongoing management of the Work, including development of any changes in scope of the Work. County elected officials and staff will directly engage with the City and Perkins & Will in completion of the Work, including community engagement and community meetings. 3. Access to the Property. The County will allow and facilitate access to the Property for site inspection(s) by Perkins & Will and/or the City. 4. Data Practices. The parties shall comply with the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and any other applicable statutes, any state rules adopted to implement the Act, as well as federal statutes and regulations related to data privacy. 5. Hold Harmless and Insurance. a. Each party agrees that it will be responsible for its own acts and the acts of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and shall not be responsible for the acts of the other parties or their employees, elected officials, and agents, or for any liability resulting therefrom. Each party's liability shall be governed and limited by Minnesota Statutes, Chapter 466, and other applicable law. b. Each party agrees to defend and hold harmless the other Parties, their employees, elected officials, and agents from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the party, its employees, elected officials, or agents, in the performance or failure to perform its obligations under this Agreement. Nothing herein shall be deemed a waiver by any Party of its limitations on liability, defenses or immunities under Minnesota Statutes, Chapter 466, or other state or federal law. c. Each party warrants that it is able to comply with the foregoing requirements through commercial insurance or a self -funding program. Packet Page Number 160 of 173 J3, Attachment 1 d. All insurance policies or self-insurance certificates shall be open to inspection by the other party and copies of the policies or certificates of self-insurance shall be submitted to a party upon request. 6. Miscellaneous. a. Incorporation of Recitals and Exhibits. The City and the County agree that the Recitals and Exhibits are correct, and are incorporated herein. b. Audit. Until the expiration of six years after the furnishing of services pursuant to this Agreement, the City, upon request, shall make available to the County, the State Auditor, or the County's ultimate funding source, a copy of the Agreement, and the books, documents, records, and accounting procedures and practices of the City relating to this Agreement. c. Interpretation of Agreement; Venue. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this Agreement shall be venued in the appropriate State or Federal District Court in Ramsey County, Minnesota. d. Severability. If any provision or term of this Agreement for any reason is declared invalid, illegal or unenforceable, such decision shall not affect the validity of any remaining provisions. The remaining provisions shall remain in full force and effect as if this Agreement had been executed with the invalid portion thereof eliminated and it is hereby declared the intention of the parties that they would have executed the remaining portions of this Agreement without including any such part or portion which may be hereafter declared invalid. e. Alteration. Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be valid only after it has been reduced to writing and signed by both parties. f. Entire Agreement. This written Agreement, including any attachments, represent the entire and integrated agreement between the parties hereto and supersede all prior negotiations, representations, or contracts, either written or oral, regarding the subject matter of this Agreement. No subsequent agreement between the County and the City to waive or alter any of the provisions of this Agreement shall be valid unless made in the form of a written Amendment to this Agreement signed by authorized representatives of the parties. g. Execution and Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be deemed to be an original and all of which counterparts of this Agreement taken together shall constitute but one and the same instrument. Delivery of an executed counterpart of this Agreement 3 Packet Page Number 161 of 173 A Attachment 1 by email of a PDF file shall be equally as effective as delivery of an original counterpart of this Agreement. [Signature page follows] M Packet Page Number 162 of 173 RAMSEY COUNTY am Ryan T. O'Connor County Manager Approval recommended: Jean Krueger Director of Property Management Approved as to form: an Assistant County Attorney CITY OF MAPLEWOOD an Bv: Marylee Abrams Mayor Melinda Coleman City Manager Approved as to form: 5 City Attorney J3, Attachment 1 Packet Page Number 163 of 173 J3, Attachment 1 EXHIBIT A Parcel Drawings Property A is a County -owned, 77 -acre undeveloped site in the eastern portion of Maplewood's Battle Creek neighborhood with access from South Century Avenue. To the south is the Ramsey County Correctional Facility; to the North and West is Battle Creek Regional Park. To the east is residential property in the city of Woodbury. Property B is the County -owned 88 -acre Ponds at Battle Creek golf course, 601 South Century Avenue. To the north, across Lower Afton Road, is the Ramsey County Correctional Facility. Packet Page Number 164 of 173 EXHIBIT B Description of the Work A Attachment 1 Packet Page Number 165 of 173 A Attachment 1 Perkins&Will 7.31.2020 Jeff Thomson Community Development Director Michael Martin Assistant Community Development Director City of Maplewood, Minnesota 1902 County Road B East Maplewood, Minnesota 55109 Re: Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work Dear Mr. Thomson and Mr. Martin: Thank you for inviting Perkins and Will to submit a scope of services for redevelopment plans for two related but separate sites in southern Maplewood. Below is a description of our understanding of the project, which is followed by our proposed scope of services to prepare the plans. PROJECT UNDERSTANDING The first of the two sites site is the 95 -acre Ponds at Battle Creek Golf Course located near the intersection of Century Avenue and Lower Afton Road. The second site is a 77 -acre undeveloped parcel located approximately Y2 -mile north of the Ponds at Battle Creek and adjacent to the Ramsey County Correctional Facility. Both sites are owned by Ramsey County. However, the County will cease operations of the Ponds at Battle Creek Golf Course by the end of 2020. Although neither property is currently for -sale, the County is considering various options for disposing of the properties. Due to their size, development of either site will have a significant impact on the immediate neighborhood and potentially the entire city. Therefore, the City of Maplewood is interested in working with the County to best guide any future development, should it occur, so that it is consistent with the City's comprehensive plan and is vetted by the property's neighbors. Currently, the Ponds at Battle Creek site is guided, according to the comprehensive plan, as park or open space. Meanwhile the northern undeveloped site is guided for institutional use. In both cases, these planned land uses are based on Ramsey County continuing to own the sites and maintain their current uses indefinitely. Assuming that the planned land uses for these sites will likely change as part of this planning process, it is anticipated that one or both of the redevelopment plans would ultimately be adopted by the City of Maplewood as amendments to its comprehensive plan. The City of Maplewood not only sees this planning effort as an opportunity to provide a more realistic vision for these two sites should a new owner desire to change their land use, but it would also give Ramsey County, as the current owner, more certainty in how the City of Maplewood and other stakeholders view the future of these sites should the County decide to sell either or both sites. IDS Center, 80 South 8th Street, Suite 300 Minneapolis, Minnesota 55402 www.perkinswill.com Packet Page Number 166 of 173 Perkins&Will 7.31.2020 Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work A Attachment 1 SCOPE OF SERVICES The following scope of services reflects the steps needed to guide the City through a participatory process that will assure that the future use of either subject proprety evolves in a manner that reflects both the needs of stakeholders but also the long-range vision for the entire City. This scope reflects a process that primarily focuses on engaging community stakeholders on what would be an acceptable vision for the future land use of either property. PHASE 1: Analysis and Visioning The purpose of Phase 1 is to assess existing conditions, identify concerns, issues, opportunities and constraints, and establish a vision for each property. Task 1.1 City and County Staff Meeting #1 - Project Kick -Off: The project team will kick off the process by meeting with key City staff members and other key stakeholders to: Discuss project goals and objectives Collect base information Refine the work program for the study and resolve any questions regarding contract interpretation Review roles and responsibilities and expectations Establish effective lines and means of communication Establish a firm schedule and basis for all participants to work together to create a successful project Refine a public participation and communications plan (see below regarding note about engagement during COVID-19) Task 1.2 Existing Conditions Analysis: A basic inventory of existing elements pertinent to each subject site will be prepared. This inventory will augment base information that has already been documented by the City of Maplewood. In particular, Perkins and Will will work with appropriate departments within the City of Maplewood to document the existing infrastructure serving each site including sanitary sewer, water main, storm sewer, private utilities, and roadways in order to identify deficiencies and define upgrades necessary to adequately serve possible future redevelopment/development on the site. The Perkins and Will team will also look to explore the potential opportunities for stormwater management alternatives on-site to support future redevelopment efforts. The primary purpose of the existing conditions analysis will be to identify the unique components that will define design parameters and shape the generation of design alternatives. In addition to the above elements critical for determining development constraints and depending on the availability of data, the inventory and analysis may include land use and zoning districts, trails, transit access, sidewalks, surrounding development, and generalized market dynamics. Task 1.3 Community/Stakeholder Meeting #1 - Visioning Workshop: Perkins and Will will facilitate a workshop to provide a forum to involve interested stakeholders in a meaningful dialogue focusing on the future of both sites. Potential stakeholders will be defined during Task 1.1. Perkins and Will will work with the City of Maplewood to coordinate the recruitment of participants. The workshop is proposed to include the following agenda items: Packet Page Number 167 of 173 Perkins&Will 7.31.2020 Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work Packet Page Number 168 of 173 A Attachment 1 Introduction of the participants, overview of the planning process and background information Review of existing conditions analysis Visioning exercise to help define goals and objectives of the redevelopment plans Local views on specific issues and objectives, opportunities, and threats will be identified Public Engagement During COVID-19: Our recommendation is that, if at all possible, we would rely on engagement strategies that are virtual (e.g., Microsoft Teams meetings, Business Skype meetings, or another platform the City is comfortable using) and then integrate, as possible, other techniques to reach those for whom the digital divide is too great (e.g., using cable access, direct mail, phone hotline, etc.). These other non -virtual techniques, however, would likely require the City to lead the effort. If in-person meetings are considered a necessity, we would follow the current recommended guidelines set by MDH and the CDC (e.g., wearing masks, checking temps upon building entry, staying 6 ft apart, maxing the number of people in a meeting room at the same time, etc.). Because guidelines regarding social distancing during COVID-19 often change, we would recommend working closely with the City of Maplewood at the outset of the planning process to map out a community and stakeholder engagement plan that takes into consideration current MDH and CDC guidelines and the appropriate strategy(s) that align with those guidelines. This could include, for example, a mixture of virtual and in-person engagement. Regardless of any agreed upon engagement strategy, we would treat the safety and well-being of the public, City staff, and the consultant team as the highest priority. PHASE 2: Development of Site Concept Plan The purpose of Phase 2 is to prepare and test up to two alternative site plan concepts for the potential development of each subject site. These concepts will provide the framework upon which redevelopment plans will be created. Task 2.1 Draft Site Plan Concepts: Conceptual site plan alternatives will be prepared for each site that illustrate the intent of the design principles and address the project issues, goals and objectives. From Phase 1, we will integrate input from Tasks 1.2 and 1.3 into the site concepts in a manner that will maximize the potential for market synergy and to reinforce the urban design objectives. Considerations in completing the alternatives will include: Density and scale within the historic setting Traffic circulation and parking Pedestrian friendly orientation and circulation Right-of-way enhancements Streetscape/ visual character Architectural characteristics that either enhance surrounding environment, or create a distinct character for each site Potential sustainable design principles that could be incorporated into development standards for each subject site. 3 Perkins&Will 7.31.2020 Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work A Attachment 1 On-site stormwater management techniques Task 2.2 City and County Staff Meeting #2 - Review Concept Plans: The purpose of the meeting will be to review draft concept plans for each site, discuss the implications of the plans, and determine whether necessary refinement will be needed prior to stakeholder input. Task 2.3 Planning Commission and/or City Council Workshop: The purpose of the workshop will be to update City leaders on the progress of the planning effort and to solicit input from them on the alternative draft concepts. Task 2.4 Community/Stakeholder Meeting #2 - Design Workshop: Perkins and Will will facilitate a design workshop/charrette with stakeholders. The intent of the workshop is to provide an informal setting to review alternatives for land uses and development of the Ponds at Battle Creek site. We will also define with the workshop participants existing issues and opportunities associated with various potential development scenarios. The agenda may include the following items: Summary of findings to date A summary of Urban Design Principles and examples Presentation of alternative site concepts: small group discussions of alternatives Wrap-up summary: small group representatives report summary of discussion to large group Task 2.5 City and County Staff Meeting #3 - Review Stakeholder Input: The purpose of the meeting will be to review stakeholder input and discuss necessary refinement prior to refinement of the concept plans. Task 2.6 Prepare Preferred Concept Plan: Based on outcomes of the workshops with stakeholders and city leaders, Perkins and Will will refine preferred elements of the alternatives into a unified concept plan for the site. The preferred concept plans will be flexible enough to respond to market and site conditions and changes in preferences that may occur over time, but at the same time will provide specific guidelines that will shape the character of any future development and be appropriate for adoption as an amendment to the comprehensive plan. Task 2.7 City and County Staff Meeting #4 - Review Revised Plan: The purpose of the meeting will be to review the refined concept plans and discuss any necessary changes prior to final community input. Task 2.8 Community/Stakeholder Meeting #3 - Open House: Perkins and Will will facilitate an open house to present the preferred concept plan for each subject site and to solicit any additional comments and input on the plan. PHASE 3: Implementation Th purpose of Phase 3 will be to finalize the redevelopment plans and prepare documentation in support of plan adoption and subsequent implementation. Task 3.1 Draft Redevelopment Plan Documentation: Perkins and Will will prepare a plan document that summarizes the planning process, the preferred concept plan for each site, and key actions needed to implement each site's plan. 4 Packet Page Number 169 of 173 Perkins&Will A Attachment 1 7.31.2020 Task 3.2 Finalize Plan Document: Perkins and Will will integrate comments from City and Ponds of Battle Creek County staff into the final plan document. Redevelopment Plan - Proposed Scope of Work See following pages for detailed breakdown of our proposed project fees and project schedule. Sincerely, Jay Demma Senior Planner Perkins and Will t. +612 8515016 iay.demma@perkinswill.com Packet Page Number 170 of 173 5 J4 CITY COUNCIL STAFF REPORT Meeting Date August 10, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER: Steven Love AGENDA ITEM: Resolution Approving Plans and Specifications and Advertising for Bids, 1902 Building Roof Replacement, City Project 20-06 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving the plans and specifications and advertising for bids for the 1902 Building Roof Replacement, City Project 20-06. Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m. on September 4, 2020. Recommended Action: Motion to approve the resolution Approving Plans and Specifications and Advertising for Bids for the 1902 Building Roof Replacement, City Project 20-06. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $561,505.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The 2020 estimated CIP cost for the project is $410,000 and is funded by the Building Maintenance Fund. The total estimated project cost including design, inspection, and construction is $561,505.00. The total estimated project cost is $151,505 over the estimated CIP costs. Staff has worked with the Finance Director to make adjustments to the timing of future CIP building improvement projects to account for the estimated increased project costs. The Finance Director has reviewed the Building Maintenance Fund balance and there are sufficient funds to move forward with the professional services. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The 1902 Public Works Building roof system is beyond its useful life, failing, and in need of replacement. The project scope is replacement of the original building roof that was constructed in Packet Page Number 171 of 173 J4 1978. The proposed project does not include the roof that was constructed as part of the 2005 building addition. Background The City's 2015 city wide asset management study of municipal facilities identified that the existing built-up roof system (BUR) for the 1902 building is beyond useful life and in need of replacement. The City's 2020-2024 CIP plans show this system is to be replaced in 2020. The City Council authorized the preparation of plans and specifications for the 1902 building roof replacement on the April 13, 2020 City Council Meeting. The plans and specifications have been completed and are ready to go out for bid. The proposed bid opening will be on September 4, 2020. It is anticipated that the City Council will consider awarding bid at the September 14, 2020 City Council Meeting with construction taking place fall of 2020. The 2020 estimated CIP cost for the project is $410,000. The total estimated project cost including design, inspection, and construction is $561,505.00. The total estimated project cost is $151,505 over the estimated CIP costs. Staff has worked with the Finance Director to make adjustments to the timing of future CIP building improvement projects to account for the estimated increased project costs. Attachments 1. Resolution Approving Plans and Specifications and Advertising for Bid. Packet Page Number 172 of 173 J4, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on April 13, 2020 plans and specifications for the 1902 Building Roof Replacement, City Project 20-06, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 4th day of September, 2020, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of September 14, 2020. Approved this 10th day of August 2020. Packet Page Number 173 of 173